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HomeMy WebLinkAbout2015/02/05 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular scheduled meeting of the Library Board of Trustees was held on Thursday, February 5, 2015, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. by President Temkin. Present were Members Coberly, Hairston, Temkin and Tompkins. Also present were: Michelle Perera, Library Director, Renee Tobin, Library Services Manager, Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. B. PUBLIC COMMUNICATIONS There were none. ****** C. PUBLIC PRESENTATION Cl. Consideration and discussion regarding a Trivia. The presentation will be by a Member of the Library Foundation Board. Library Director Perera stated on Thursday, March 26 from 5:30 to 8:30 p.m. at Central Park, the Library Foundation will be hosting the 2015 Trivia Challenge. She reviewed the information with the Members. Member Akahoshi Member of the Library Foundation Board arrived at 6:15 p.m. C2. Consideration and discussion regarding the 2015 Library Calendar. The presentation will be by a Member of the Library Foundation Board. Teresa Akahoshi, Member of the Library Foundation Board, presented each Member a copy of the 2015 Library Calendar. She reviewed the highlights from the calendar with the Members. • ****** D. CONSENT CALENDAR D1. Consideration to approve Minutes of December 4, 2014, and January 1, 2015. MOTION: Moved by Member Hairston to approve the minutes, seconded by Member Tompkins. Motion carried 4-0-1 (with DeVries absent). Library Board Minutes February 5, 2015 Page 2 D2. Consideration to approve Storytime Policy. The item was removed from the Consent Calendar for discussion. Renee Tobin, Library Services Manager, stated that the suggested changes from the Members will be made. The policy will return to the Board at their March meeting. ****** E. LIBRARY DIRECTOR'S STAFF REPORTS El. Consideration and discussion regarding the Library Status Report. The oral reports will be presented by staff. a. Consideration and discussion regarding general announcements. The oral report will be presented by Michelle Perera, Library Director Library Director Perera presented an oral update on the GIS Training which is part of the LSTA Grant with the Library. Michelle Perera, Library Director, stated that the Friends of the Library were recognized at the City Council meeting last night. This is their 20`h Anniversary. They have raised over $1.85 million for the Library. Library Director Perera stated that the Library Directors' Forum will be held in Ontario the first week in of March. Library Directors from all over the State of California will be in attendance. The Library will be hosting a reception the evening before at the Cultural Center. b. Consideration and discussion regarding a review of Library statistics. The oral report will be presented by Michelle Perera, Library Director. Library Director Perera reviewed the Library statistics spreadsheets beginning on page 17. E2. Consideration and discussion regarding the Library Budget Report. The report will be presented by Michelle Perera, Library Director. Library Director Perera reviewed the budget spreadsheets starting on page 26 with the Board. E3. Consideration and discussion regarding the Children's Services. The oral report will be presented by Renee Tobin, Library Services Manager. Library Board Minutes February 5, 2015 Page 3 Renee Tobin, Library Services Manager, presented an oral update to the Members on Children's Services. E4. Consideration and discussion regarding Archibald Library. The oral report will be presented by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, reviewed the computer classes for the month with the Members. Reference Services Coordinator Hood reviewed the Teen Program which will be held next week at the Archibald Library. Karye Hood, Reference Services Coordinator, stated that Income Tax Forms are available at the Libraries at this time. There is also tax assistance available at Central Park and the Resource Center. Reference Services Coordinator Hood explained "Blind Date with a Book" which is available at both libraries. ES. Consideration and discussion regarding Paul A. Biane Library. The oral report will be presented by Cara Vera, Senior Librarian. Senior Librarian Vera presented an oral report on two new grants received by the Library which had been submitted by Melvin Racelis, Library Technician. Cara Vera, Senior Librarian, stated that on Friday, February 20, from 7 to 9 p.m. at the Biane Library, Black History Month Cultural Arts Night will be held. She reviewed the event with the Members. F. BOARD BUSINESS F1. Consideration and discussion regarding the 2015 American Library Association conference. The oral report will be presented by staff. Library Director Perera stated that a link would be sent to the Members regarding 2015 ALA Conference in June in San Francisco. She stated there were sufficient funds to send one Board Member to the Conference. This would include registration, two nights at the hotel and airfare. F2. Consideration and discussion regarding Board announcements. (Comments to be limited to 3 minutes per Board Member.) Library Board Minutes February 5, 2015 Page 4 There were none. G. IDENTIFICATION OF ITEMS FOR NEXT MEETING Gl. Storytime Policy G2. ALA G3. Update on the second floor of the Biane Library. 11. ADJOURNMENT MOTION: Moved by Member Coberly to adjourn, seconded by Member Hairston. Motion carried 4-0-1 (with DeVries absent). The meeting adjourned at 6:53 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: March 5, 2015