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HomeMy WebLinkAbout2018-02-07 - Agenda PacketAGENDAS FIRE PROTECTION DISTRICT BOARD – HOUSING SUCCESSOR AGENCY – SUCCESSOR AGENCY – PUBLIC FINANCING AUTHORITY - CITY COUNCIL WEDNESDAY, FEBRUARY 7, 2018 REGULAR MEETINGS: 1st and 3rd Wednesdays - 7:00 P.M. ORDER OF BUSINESS: CLOSED SESSION Tapia Conference Room 5:00 P.M. SPECIAL MEETING Tri-Communities Room 3:00 P.M. REGULAR MEETINGS Council Chambers 7:00 P.M. MEMBERS: MAYOR L. Dennis Michael MAYOR PRO TEM Lynne B. Kennedy COUNCIL MEMBERS William Alexander Sam Spagnolo Diane Williams Rancho Cucamonga City Council Mission Statement ♦Make decisions, and be perceived as making decisions, for the general welfare of the community. ♦Always work to improve existing services and develop policies to meet the expected as well as anticipated needs of the community. ♦Work together cooperatively to respect all persons and their ideas in order to develop and maintain the trust of the community. ♦Reflect the community’s desires and priorities by assuring that decisions accurately reflect the community's interests by fairly translating public feedback into public policy. ♦Enhance the quality of life of all Rancho Cucamonga residents through the continued pursuit of excellence and commitment to the City’s core values and goals. ♦Set the vision for the community for the future. ♦Have a professional, objective, and respectful relationship with each other in order to more effectively address the challenges of the future. CITY MANAGER John R. Gillison CITY ATTORNEY James L. Markman CITY CLERK Janice C. Reynolds CITY TREASURER James C. Frost TO ADDRESS THE FIRE BOARD, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL The Fire Board, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk’s desk. Any handouts for the Fire Board, Successor Agency, Public Financing Authority or City Council should be given to the City Clerk for distribution. During “Public Communications,” your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The “Public Communications” period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other “Public Communications” which have not concluded during this one-hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. If you are present to speak on an “Advertised Public Hearing” or on an “Administrative Hearing” Item(s), your name will be called when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter and on the City’s website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST Fire Board, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 11:00 a.m. and 7:00 p.m. Streaming Video on Demand is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp. The Fire Board, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Financing Authority. Copies of the agendas and minutes can be found @ www.cityofrc.us Please silence all cell phones and devices while the meeting is in session. INFORMATION FOR THE PUBLIC If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. FEBRUARY 7, 2018 FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA Page 1 of 6 5:00 P.M. – CLOSED SESSION CALL TO ORDER – TAPIA CONFERENCE ROOM Roll Call: Mayor Michael Mayor Pro Tem Kennedy Council Members Alexander, Spagnolo and Williams CLOSED SESSION CALLED TO ORDER AS THE CITY COUNCIL. A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS (NO DISCUSSION OR ACTION WILL OCCUR) D. CONDUCT OF CLOSED SESSION – T APIA CONFERENCE ROOM D1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT EMPIRE LAKES SPECIFIC PLAN AREA PA1; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND BRYAN GOODMAN, VICE PRESIDENT, LEWIS MANAGEMENT CORP.; REGARDING PRICE AND TERMS. – CITY D2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF SUBDIVISION (D) OF SECTION 54956.9: (ONE CASE) D3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 9591 SAN BERNARDINO ROAD; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND MARTIN ZVIRBULIS, GENERAL MANAGER/CHIEF EXECUTIVE OFFICER, CUCAMONGA VALLEY WATER DISTRICT; REGARDING PRICE AND TERMS. – CITY D4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF SUBDIVISION (D) OF SECTION 54956.9: (ONE CASE) D5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 0209-272-11, 0209-143-21, AND 0209-272-22; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIE SCHINDLER REPRESENTING SBCTA, AND MICHAEL DIEDEN REPRESENTING EMPIRE YARDS AT RANCHO, LLC; REGARDING PRICE AND TERMS. – CITY FEBRUARY 7, 2018 FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA Page 2 of 6 E. RECESS CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY, AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. REGULAR MEETING CALL TO ORDER – 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY, AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AGENCIES, AUTHORITY BOARD AND COUNCIL. Pledge of Allegiance Roll Call: Mayor Michael Mayor Pro Tem Kennedy Council Members Alexander, Spagnolo and Williams A. ANNOUNCEMENT / PRESENTATIONS A1. Recognition of Police Department 2017 Staff of the Year Award Winners: Deputy of the Year Derek Pedersen Professional Staff member of the Year Charley Drafton Volunteer of the Year Richard Kurtz Citizen of the Year Martin Torrea --- A2. Announcement of Goals Soccer Center, the City Partnership and Grand Opening on February 10, 2018. --- B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic FEBRUARY 7, 2018 FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA Page 3 of 6 contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council Member for discussion. C. CONSENT CALENDAR – FIRE PROTECTION DISTRICT C1. Consideration to approve Check Register dated January 9, 2018 through January 29, 2018 for the total of $677,723.04. 1 C2. Consideration to receive and file current Investment Schedule as of December 31, 2017. 15 C3. Consideration of Minutes: December 6, 2017 (Regular Meeting) December 20, 2017 (Regular Meeting) --- D. CONSENT CALENDAR – HOUSING SUCCESSOR AGENCY D1. Consideration of Minutes: December 6, 2017 (Regular Meeting) December 20, 2017 (Regular Meeting) --- E. CONSENT CALENDAR – SUCCESSOR AGENCY E1. Consideration of Minutes: December 6, 2017 (Regular Meeting) December 20, 2017 (Regular Meeting) --- F. CONSENT CALENDAR – PUBLIC FINANCING AUTHORITY F1. Consideration of Minutes: December 6, 2017 (Regular Meeting) December 20, 2017 (Regular Meeting) --- G. CONSENT CALENDAR – CITY COUNCIL G1. Consideration of Minutes: December 6, 2017 (Regular Meeting) December 20, 2017 (Regular Meeting) January 17, 2018 (Special Meeting) January 22, 2018 (Special Meeting) --- G2. Consideration to Approve Check Register dated January 9, 2018 through January 29, 2018 for the total of $6,276,636.00. 21 G3. Consideration to receive and file current Investment Schedule as of December 31, 2017. 35 FEBRUARY 7, 2018 FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA Page 4 of 6 G4. Consideration of a Professional Services Agreement with HD Productions, LLC in the amount of $75,000 for the design, layout, and production of the Healthy RC Living and RC Spotlight Shows. 46 G5. Consideration to Accept the Base Line Road and Rochester Avenue Pavement Rehabilitation Project as Complete, File the Notice of Completion, and Authorize Release of Bonds. 48 G6. Consideration to Accept the Carnelian Street and Hillside Road Pavement Rehabilitation Project as Complete, File the Notice of Completion, and Authorize the Release of Bonds. 51 G7. Consideration to Accept the San Bernardino Road, Church Street, Hellman Avenue, and 9th Street Pavement Rehabilitation Project as Complete, File the Notice of Completion and Authorize the Release of Bonds. 54 G8. Consideration to Accept the FY16-17 Local Street Pavement Rehabilitation - Overlay of Various Streets Project as Complete, File the Notice of Completion, and Authorize the Release of Bonds. 57 G9. Consideration to Accept the FY16-17 Local Street Pavement Rehabilitation - Slurry Seal of Various Streets Project as Complete, File the Notice of Completion, and Authorize the Release of Bonds. 60 G10. Consideration of Amendment No. 001 Authorizing the Renewal of a Professional Services Agreement with Southern Contracting Company for Operation, Maintenance and Emergency Repair Support for the Municipal Utilities Electrical Distribution System for Fiscal Year 2017/18 and to Approve an Appropriation in the amount of $18,530 from the Transportation Fund. 63 G11. Consideration of Amendment No. 010 Authorizing an Increase to Professional Services Agreement with International Line Builders, Inc. in the amount of $1,170,400, Authorizing the Expenditure of a 10% Contingency in the amount of $117,040 and to Approve an Appropriation in the amount of $242,440 from the Rancho Cucamonga Municipal Utility Fund. 66 G12. Consideration to appoint Otis Greer to the Planned Communities Citizen’s Oversight Committee and confirm appointment of Council Member Williams as the City’s representative on the Maloof Foundation. 68 G13. Consideration a First Amendment to the Exclusive Negotiating Agreement between the City of Rancho Cucamonga, San Bernardino County Transportation Authority and Creative Housing Associates, LLC for property generally located on the Northwest Corner of Azusa Court and Milliken Avenue. 70 G14. Consideration of Amended Joint Use Agreement between the City of Rancho Cucamonga and the Chaffey Joint Union School District for use of School District Sports Fields. 75 FEBRUARY 7, 2018 FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA Page 5 of 6 H. CONSENT ORDINANCES The following Ordinances have been introduced for First Reading. Second Readings are expected to be routine and non-controversial. The City Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by a Council Member. H1. Consideration to Conduct Second Reading and Adoption of Ordinance No. 927, Amending Chapter 12.04 of the Rancho Cucamonga Municipal Code regarding the regulation of the use of parks, recreational trails, libraries and other recreational facilities of the City. 91 ORDINANCE NO. 927 (2nd Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING CHAPTER 12.04 OF THE RANCHO CUCAMONGA MUNICIPAL CODE REGARDING THE USE OF PARKS, RECREATIONAL TRAILS, LIBRARIES, AND OTHER RECREATIONAL FACILITIES OF THE CITY 92 I. ADMINISTRATIVE HEARING ITEM Speaker cards may be submitted for all those who wish to speak on the following topic. The following item has no legal publication or posting requirements. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals wishing to speak. All communications are to be addressed directly to the City Council, not to members of the audience. I1. Consideration to Receive and File the Summary of Public Safety Response to 2017 Holiday Lights Display and Recommendations for 2018 Holiday Season. 98 I2. Consideration to Extend the Deadline for the Field Allocation Policy Update from February 21, 2018 to Summer 2018. 101 J. ADVERTISED PUBLIC HEARINGS CITY COUNCIL The following items have been advertised and/or posted as public hearings as required by law. The Mayor will open the meeting to receive public testimony. None FEBRUARY 7, 2018 FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA Page 6 of 6 K. CITY MANAGER’S STAFF REPORTS CITY COUNCIL/FIRE The following items have no legal publication or posting requirements. K1. Verbal Update on the North Eastern Sphere Annexation Project. --- L. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. L1. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) --- L2. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) --- M. IDENTIFICATION OF ITEMS FOR NEXT MEETING N. ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on February 1, 2018, at least seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California, and on the City’s website. Linda A. Troyan, MMC City Clerk Services Director City of Rancho Cucamonga ***DRAFT*** December 6, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Special and Regular Meetings Minutes City of Rancho Cucamonga | Page 1 of 11 December 6, 2017 CITY OF RANCHO CUCAMONGA CLOSED SESSION, FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City of Rancho Cucamonga City Council held a closed session on Wednesday, December 6, 2017 in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 5:00p.m. Present were Council Members: Bill Alexander, Diane Williams, Sam Spagnolo, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Lori Sassoon, Deputy City Manager/Administrative Services; Elisa Cox, Deputy City Manager/Cultural & Civic Services; and Jeff Bloom, Deputy City Manager/Economic and Community Development. No public communications were made. No discussion or actions were taken. D1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE EXECUTIVE MANAGEMENT EMPLOYEE GROUP. – CITY D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT EMPIRE LAKES SPECIFIC PLAN AREA PA1; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND BRYAN GOODMAN, VICE PRESIDENT, LEWIS MANAGEMENT CORP.; REGARDING PRICE AND TERMS. – CITY D3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF SUBDIVISION (D) OF SECTION 54956.9: (ONE CASE) The closed session recessed at 5:35 p.m. 5:00 P.M. – CLOSED SESSION CALL TO ORDER – TAPIA CONFERENCE ROOM A.ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B.PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C.CITY MANAGER ANNOUNCEMENTS D.CONDUCT OF CLOSED SESSION – TAPIA CONFERENCE ROOM E.RECESS ***DRAFT*** December 6, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Special and Regular Meetings Minutes City of Rancho Cucamonga | Page 2 of 11 A. SPECIAL MEETING OF THE CITY COUNCIL ONLY CALL TO ORDER – 6:00 P.M. – COUNCIL CHAMBERS The special meeting of the City of Rancho Cucamonga City Council was held on December 6, 2017 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 6:02 p.m. Present were Council Members: Bill Alexander, Diane Williams, Sam Spagnolo, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; and Linda A. Troyan, City Clerk Services Director. Council Member Spagnolo led the Pledge of Allegiance. B. ITEMS OF BUSINESS B1. Public Communication on Item Listed on the Special Meeting Agenda. None. B2. Presentation of Service Pins to City of Rancho Cucamonga City Treasurer and City, Fire and Police Department Employees. Mayor Michael and Members of the City Council recognized the following employees for their years of service and commitment to the City of Rancho Cucamonga. (Employees in attendance are marked by an asterisk): 5 years: Marcos Barragan Jeffrey Bloom Abel Castaneda III Caroline Cruz-Contreras* Keegan Dena David Franquez Jr.* Ryan Girard Phillip Goodrich Ilany Hargis Chris Henry Shawn Hollosy* Hayley Kashouh Desiree Lawson* Ana Mata Nichole Miranda Paul Nelon Joshua Payne Dominick Perez Jenifer Phillips Andrea Rivas Lori Sassoon Heidi Soehnel Kathy Sommer Ryan Weddel Jason Welday* Jennifer Yoshida* Alex Zapata 10 years: Matthew Addington Marcus Andrews Robert Ball Donald Ballard Robert Baxter* Linda Ceballos* David Chen Michael Courtney Craig Cruz Brian Dominguez Caleb Dupont Carol Durkel* Alex Fierro Chad Foytik* Julie Frasure Melinda Garcia John Gillison* David Gonzalez Luella Hairston Jenny Hanlon* Continued on next page ***DRAFT*** December 6, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Special and Regular Meetings Minutes City of Rancho Cucamonga | Page 3 of 11 Ianelle Draper Patrick Hartrick Margaret Hatanaka Jesse Hernandez Adam Hogan Jeffry Larsen Rawland Lawsom Michael Leal Kris Martinez Alfred McNeil Andrew Miller Eugenia Molina Pascal Ohoiner Wendy Page Michael Paredes* Dana Richards Edward Rue Mario Sanchez* Thomas Sanft Anthony Schondel* Michael Scott Douglas Snawder John Standi Kenneth Stepter Angelica Trummell Inge Tunggaldjaja Silvestre Valencia John Valenzuela Laura Watson Pamela Wilkerson-Caver Sharonda Wilkinson Jonathan Zbinden Crystal Zuniga 15 Years: Augie Barreda* Donald Cue Christine Flores Susan Kelly* Michael McCliman Marie Palmer* George Rakow Ralph Tecotzky Edward Temme Robert Walker 20 years: Bryan J. Burns Tony Casillas Adrian Cortez Mary Diaz George Dorta Richard Favela Michael Gasway Jeffrey Hemphill Donna Kendrena* Ronald E. Seymour* Bonnie Shipley Mary Voss* 25 years: Jay E. Davenport Danny G. Holt Peter E. Magnuson Eric S. Noreen Cheryl l. Roberts Ivan M. Rojer* Richard D. Toll 30 years: Paul Brewster Kenneth Fung Christopher Gilli Mike J. Redmond Robert Rossello 40 years: James C. Frost, City Treasurer* C. ADJOURNMENT/RECEPTION IN CITY HALL FOYER Mayor Michael adjourned the Special City Council Meeting at 6:23 p.m. ***DRAFT*** December 6, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Special and Regular Meetings Minutes City of Rancho Cucamonga | Page 4 of 11 The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and the City of Rancho Cucamonga City Council were held on December 6, 2017 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:01 p.m. Present were Council Members: Bill Alexander, Diane Williams, Sam Spagnolo, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; and Linda A. Troyan, City Clerk Services Director. Mayor Pro Tem Kennedy led the Pledge of Allegiance. A1. Presentation of Proclamation and City Tile to Jeff Bloom, retiring Deputy City Manager of Economic and Community Development. Jeff Bloom, retiring Deputy City Manager of Economic and Community Development, received a Proclamation and City Tile in recognition of his contributions to the City of Rancho Cucamonga. B1. Janet Walton offered a prayer. B2. Lolita Harper, RC Ace Softball, Vice President, spoke in opposition to item G13 on the agenda and requested the item be pulled from the agenda. Ms. Harper submitted a packet with information regarding field allocations. B3. JoAnn Henkel spoke on elections and expressed concerns with the North Eastern Sphere Annexation Project process. B4. Stanton Lewis spoke on the North Eastern Sphere Annexation Project and requested the item be included on a future agenda. B5. Arel Bucalo expressed concerns with traffic congestion in her neighborhood. B6. Barbara Balakrishman spoke in opposition to the North Eastern Sphere Annexation Project. B7. Deanna Brophy spoke in opposition to the North Eastern Sphere Annexation Project. B8. Kim Earl spoke in opposition to the North Eastern Sphere Annexation Project. B9. Cassie Sanchez, Alta Loma Riding Club – 2nd Vice President, spoke on behalf of Joe Cowan, Vice President of the Alta Loma Riding Club and thanked the City Manager for meeting with the Club on the equestrian mitigation fees and city staff for maintaining the Heritage Park Equestrian Center. She also spoke on the equestrian rural overlay plan and the annexation plan. REGULAR MEETING – 7:00 P.M. CALL TO ORDER – COUNCIL CHAMBERS A. ANNOUNCEMENTS/PRESENTATIONS B. PUBLIC COMMUNICATIONS ***DRAFT*** December 6, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Special and Regular Meetings Minutes City of Rancho Cucamonga | Page 5 of 11 B10. Nancy Kettle expressed concern about a tree at one of her neighbor’s yard and requested the city have a policy for removal of dead trees. B11. Alex Cunningham expressed concerns with the North Eastern Sphere Annexation Project and requested the city be maintained a rural place. B12. Tony Maricic spoke in opposition to the North Eastern Sphere Annexation Project. B13. Kendra Alaman, RC Ace Softball - President, thanked Community Services staff for assisting her organization with park allocations and expressed concerns with the field allocations for their league. B14. Don Merchant, RC Ace Softball, Scheduling Director, spoke on the process of allocation of fields and expressed concerns with the listing of allocations and the accounting system in place. B15. Ron Fakhoury spoke on the North Eastern Sphere Annexation Project and expressed concerns with the impacts of developments. City Manager Gillison announced that Jeff Bloom, Deputy City Manager/Economic & Community Development, and Candyce Burnett, Planning Director, will be available outside the Chambers to answer any questions from the public or continue further discussion on the North Eastern Sphere Annexation Project. Mayor Michael announced that the City Council will also be discussing Item G13 on the agenda regarding field allocations involving RC Ace Softball. C1. Consideration of Minutes: November 15, 2017 (Regular Meeting) C2. Consideration to approve Check Register dated November 7, 2017 through November 27, 2017 for the total of $769,930.53. C3. Consideration of a contract for the Installation of Access Controls and Intrusion Systems at the Fire Protection District Training Center and Jersey Fire Station, from Assi Security, Inc. of Irvine, California, in the amount of $193,100.00, and Authorize a 10% Contingency in the amount of $19,310.00. MOTION: Moved by Board Member Spagnolo, seconded by Board Member Alexander, to approve Consent Calendar Items C1. through C3. Motion carried unanimously, 5-0. D1. Consideration of Minutes: November 15, 2017 (Regular Meeting) MOTION: Moved by Agency Member Alexander, seconded by Mayor Pro Tem Kennedy, to approve Consent Calendar Item D1. Motion carried unanimously, 5-0. CONSENT CALENDARS C. CONSENT CALENDAR – FIRE PROTECTION DISTRICT D. CONSENT CALENDAR – HOUSING SUCCESSOR AGENCY ***DRAFT*** December 6, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Special and Regular Meetings Minutes City of Rancho Cucamonga | Page 6 of 11 E1. Consideration of Minutes: November 15, 2017 (Regular Meeting) MOTION: Moved by Vice-Chair Kennedy, seconded by Agency Member Spagnolo, to approve Consent Calendar Item E1. Motion carried unanimously, 5-0. F1. Consideration of Minutes: November 15, 2017 (Regular Meeting) MOTION: Moved by Agency Member Spagnolo, seconded by Vice-Chair Kennedy, to approve Consent Calendar Item F1. Motion carried unanimously, 5-0. G. CONSENT CALENDAR – CITY COUNCIL Mayor Pro Tem Kennedy requested item G13 be removed separately for comment only. G1. Consideration of Minutes: November 15, 2017 (Regular Meeting) G2. Consideration to approve Check Register and Payroll dated November 7, 2017 through November 27, 2017 for the total of $9,842,395.96. G3. Consideration to accept the “Civic Center - Patio Replacement Project” as complete, file the Notice of Completion, and Authorize the Release of Retention and Bonds. G4. Consideration to award a contract to Red Hawk Services for the “Animal Care and Adoption Center – Tubular Steel Fencing Project” and authorize the appropriation of $100,000 into account number 1025001-5607 (Capital Outlay – Improvement other than Building) from Capital Reserve Fund balance. G5. Consideration of an appropriation in the amount of $133,910 from the Transportation Fund (Fund 124) for the I-15/Base Line Road Interchange Project. G6. Consideration to accept the FY2016/2017 Sidewalk Improvements for Bus Stops at 9 Locations Project as complete, approve final contract amount of $52,113, Adopt Resolution No. 17-106, file a Notice of Completion and Release Bonds accordingly. RESOLUTION NO. 17-106 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE CITY ENGINEER TO FILE A CLAIM FOR REIMBURSEMENT OF APPROVED SAN BERNARDINO COUNTY TRANSPROTATION AUTHORITY (SBCTA) FUNDING FROM TRANSPORTATION DEVELOPMENT ACT (TDA), ARTICLE 3, 20% TRANSIT ACCESS FUNDS FOR THE FY 2016/2017 SIDEWALK IMPROVEMENTS FOR BUS STOPS AT 9 LOCATIONS, CONTRACT NO. 17-097 G7. Consideration to accept as complete, file the Notice of Completion, and authorize Release of Retention and Bonds for the Pacific Electric Trail at Victoria Park Lane Tunnel Crossing Protective Fencing Project. E. CONSENT CALENDAR – SUCCESSOR AGENCY F. CONSENT CALENDAR – PUBLIC FINANCING AUTHORITY ***DRAFT*** December 6, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Special and Regular Meetings Minutes City of Rancho Cucamonga | Page 7 of 11 G8. Consideration of an Improvement Agreement and Improvement Security for Street Improvements, a Maintenance and Cost Sharing Agreement of a Storm Drain Basin, the Summary Vacation of Lot “A” of Parcel Map 4511, and Annexation to Landscape Maintenance District No. 3B and Street Light Maintenance Districts Nos. 1 and 6 related to the development of two warehouses on the north and south Side of Feron Boulevard between Industrial Lane and Helms Avenue (Case No. DRC2016- 00695), submitted by Feron Rancho Cucamonga Properties, LLC and Adoption of Resolution No. 17- 107, 17-108, 17-109 and 17-110. RESOLUTION NO. 17-107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUMMARILY ORDERING THE VACATION OF LOT ‘A’ OF PARCEL MAP 4511 ON FERON BOULEVARD BETWEEN INDUSTRIAL LANE AND HELMS AVENUE (CASE NO. DRC2016-00695), SUBMITTED BY FERON RANCHO CUCAMONGA PROPERTIES, LLC RESOLUTION NO. 17-108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B (COMMERCIAL INDUSTRIAL MAINTENANCE DISTRICT) FOR PROJECT CASE NO. DRC2016-00695 RESOLUTION NO. 17-109 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR PROJECT CASE NO. DRC2016-00695 RESOLUTION NO. 17-110 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 6 (COMMERCIAL/INDUSTRIAL) FOR PROJECT CASE NO. DRC2016-00695 G9. Consideration of an Improvement Agreement Improvement Security, and Amended and Restated Agreement regarding Easement and Grant of License for Storm Drain Improvements related to the development of a warehouse on the North side of Arrow Route between I-15 and Etiwanda Avenue (Case No. DRC2016-00726) submitted by IPT Arrow Route DC, LP. G10. Consideration of a Summary Vacation of a Public Service Easement on Lot 13 of Tract 16114, located on the East side of East Avenue, South of Wilson Avenue through the adoption of Resolution No. 17- 115. RESOLUTION NO. 17-115 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUMMARILY VACATING PUBLIC SERVICE EASEMENT (RIGHT TO USE INTERIM DETENTION BASIN) G11. Consideration to receive and file AB 1600 Development Impact Fee Annual Report for Fiscal Year ended June 30, 2017 and make findings as required by California Government Code Section 66001 through the adoption of Resolution No. 17-111. RESOLUTION NO. 17-111 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING AB 1600 DEVELOPMENT IMPACT FEE ANNUAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2017 AND MAKING FINDINGS AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION 66001 G12. Consideration of a request from the Friends of the Pacific Electric Trail for City Partnership with their Annual Cucamonga Challenge to be held on May 19, 2018. ***DRAFT*** December 6, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Special and Regular Meetings Minutes City of Rancho Cucamonga | Page 8 of 11 G13. Consideration of the Proposed 2018 Spring/Summer Field Allocation for the Youth Sports Groups. MOTION: Moved by Council Member Alexander, seconded by Council Member Spagnolo, to approve Consent Calendar Items G1 through G12 with the exception of item G13. Motion carried unanimously, 5-0. G13. Consideration of the Proposed 2018 Spring/Summer Field Allocation for the Youth Sports Groups. Mayor Pro Tem Kennedy recommended the policy be updated to reflect fields under the City’s purview and equitably distributed equally to all organizations that participate. Mayor Pro Tem Kennedy indicated that she would like the item to move forward because if not it will negatively impact teams scheduled for the Spring. City Manager Gillison responded that the policy is out of date and that he has been working with staff on revising it and stated that he appreciated the packet with information received. Discussion ensued on addressing concerns that were brought up and having an updated policy prior to the Fall/Winter allocations. MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Alexander, to approve Consent Calendar Item G13, based on revising the current policy and requested City staff review the packet submitted by RC Ace Softball representative and make modifications and corrections to allocations if they are available. Motion carried unanimously, 5-0. H1. Consideration to Conduct Second Reading and Adoption of Ordinance No. 925, Reauthorizing and Readopting the City’s Public, Educational, and Governmental Access Support Fee. ORDINANCE NO. 925 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, REAUTHORIZING AND READOPTING THE CITY’S PUBLIC, EDUCATIONAL, AND GOVERNMENTAL ACCESS SUPPORT FEE MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Williams, to waive full reading and adopt Ordinance No. 925 by title only. Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 925. VOTES NOW CAST ON MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Williams, to waive full reading and adopt Ordinance No. 925 by title only. Motion carried unanimously, 5-0. None. H. CONSENT ORDINANCES I. ADMINISTRATIVE HEARING ITEM ***DRAFT*** December 6, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Special and Regular Meetings Minutes City of Rancho Cucamonga | Page 9 of 11 J1. Public hearing of the City of Rancho Cucamonga to Consider Fee Adjustments for various City Departments and Citywide Transportation Development Impact Fees through adoption of Resolutions No. 17-112 and 17-113. RESOLUTION NO. 17-112 A RESOLUTION OF THE CITY COUNCIL OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING AN UPDATED FEE SCHEDULE APPLICABLE TO THE COMMUNITY IMPROVEMENT DIVISION, COMMUNITY SERVICES, ENGINEERING, PLANNING, AND POLICE DEPARTMENT RESOLUTION NO. 17-113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING RESOLUTION NO. 16-200, REVISING CITYWIDE TRANSPORTATION DEVELOPMENT IMPACT FEES FOR ALL DEVELOPMENTS WITHIN THE CITY OF RANCHO CUCAMONGA, AND MAKING FINDINGS IN SUPPORT THEREOF John Gillison, City Manager, introduced Christen Mitchell, Management Analyst II, who gave a verbal staff report on Resolution No. 17-112 and 17-113. Mayor Michael opened the Public Hearing. There were no public communications received. Mayor Michael closed the Public Hearing. MOTION: Moved by Council Member Williams, seconded by Mayor Pro Tem Kennedy, to adopt Resolution Nos. 17-112 and 17-113. Motion carried unanimously, 5-0. J2. ENVIRONMENTAL ASSESSMENT AND SPECIFIC PLAN AMENDMENT DRC2016-00931 – CHARLES JOSEPH ASSOCIATES FOR IDS REAL ESTATE GROUP - A request to amend the Empire Lakes Specific Plan to increase the allowable FAR from 0.35 to 0.50 within Planning Area 5 of the specific plan to allow for the construction a 232,058 square foot warehouse logistics and office building on a property comprised of five (5) parcels with a combined area 515,690 square feet (11.84 acres) which currently contains remnants of an abandoned parking lot and a vacant pad located at the northeast corner of 4th Street and Utica Avenue - APN: 0210-082-78, -79, -84, -89 and -90 and consideration to conduct fist reading and introduce Ordinance No. 926. Related Files: Design Review DRC2016-00670 and Tree Removal Permit DRC2016-00671. Staff has prepared a Mitigated Negative Declaration of Environmental Impacts for consideration. ORDINANCE NO. 926 AN ORDINANCE OF THE CITY COUNCIL OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING ENVIRONMENTAL ASSESSMENT AND SPECIFIC PLAN AMENDMENT DRC2016-00931, A REQUEST TO AMEND THE EMPIRE LAKES SPECIFIC PLAN TO INCREASE THE ALLOWABLE FAR FROM 0.35 TO 0.50 WITHIN PLANNING AREA 5 OF THE SPECIFIC PLAN TO ALLOW FOR THE CONSTRUCTION A 232,058 SQUARE FOOT WAREHOUSE LOGISTICS AND OFFICE BUILDING ON A PROPERTY COMPRISED OF FIVE (5) PARCELS WITH A COMBINED AREA 515,690 SQUARE FEET (11.84 ACRES) WHICH CURRENTLY CONTAINS REMNANTS OF AN ABANDONED PARKING LOT AND A VACANT PAD LOCATED AT THE NORTHEAST CORNER OF 4TH STREET AND UTICA AVENUE, AND MAKING FINDINGS IN SUPPORT THEREOF - APN: 0210-082-78, -79, -84, -89 AND - 90 J. ADVERTISED PUBLIC HEARINGS CITY COUNCIL ***DRAFT*** December 6, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Special and Regular Meetings Minutes City of Rancho Cucamonga | Page 10 of 11 John Gillison, City Manager, introduced Mike Smith, Senior Planner, who gave the Staff Report. Mayor Michael opened the Public Hearing. There were no public communications received. Mayor Michael closed the Public Hearing. MOTION: Moved by Council Member Williams, seconded by Mayor Pro Tem Kennedy, to approve staff’s recommendation and conduct First Reading of Ordinance No. 926 by title only and waive further reading. Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 926. VOTES NOW CAST ON MOTION: Moved by Council Member Williams, seconded by Mayor Pro Tem Kennedy, to approve staff’s recommendation and conduct First Reading of Ordinance No. 926 by title only and waive further reading. Motion carried unanimously, 5-0. J3. CONSIDERATION TO APPROVE ENVIRONMENTAL ASSESSMENT AND LANDMARK DESIGNATION DRC2017-00485 – MANNING HOMES – A request for a historic landmark designation for a single-family residence in conjunction with a 20-lot subdivision of about 5.43 acres of land within the Low Residential (L) District (2.0 to 4.0 dwelling units per acre) located at the northwest corner of Hermosa Avenue and Victoria Street; APN: 1076-081-01 and adoption of Resolution No. 17-114; Related files: Tentative Tract Map SUBTT20080, Design Review DRC2017- 00129, Variance DRC2017-00130, and Minor Exception DRC2017-00131. A Mitigated Negative Declaration of environmental impacts has been prepared for consideration. RESOLUTION NO. 17-114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RECOMMENDING APPROVAL OF HISTORIC LANDMARK DESIGNATION DRC2017-00485, DESIGNATING A SINGLE-FAMILY RESIDENCE IN CONJUNCTION WITH A 20-LOT SUBDIVISION OF ABOUT 5.43 ACRES OF LAND WITHIN THE LOW RESIDENTIAL (L) DISTRICT (2.0 TO 4.0 DWELLING UNITS PER ACRE) LOCATED AT THE NORTHWEST CORNER OF HERMOSA AVENUE AND VICTORIA STREET; APN: 1076-081-01 John Gillison, City Manager, introduced Nikki Cavazos, Assistant Planner, who gave the Staff Report. Mayor Michael opened the Public Hearing for Item J3. No public communications were made. Mayor Michael closed the Public Hearing for Item J3. MOTION: Moved by Council Member Williams, seconded by Mayor Pro Tem Kennedy, to adopt Resolution No. 17-114. Motion carried unanimously, 5-0. K. CITY MANAGER’S STAFF REPORTS CITY COUNCIL None. ***DRAFT*** December 6, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 11 of 11 L1. INTER-AGENCY UPDATES None. L2. COUNCIL ANNOUNCEMENTS Mayor Pro Tem Kennedy acknowledged Public Works Director Bill Wittkopf and Public Works staff for their exceptional work especially during recent high winds. None. Mayor Michael adjourned the meeting at 8:35 p.m. Respectfully submitted, Linda A. Troyan, MMC City Clerk Services Director Approved: ************** L. COUNCIL BUSINESS M. IDENTIFICATION OF ITEMS FOR NEXT MEETING N. ADJOURNMENT ***DRAFT*** December 20, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 1 of 8 December 20, 2017 CITY OF RANCHO CUCAMONGA CLOSED SESSION, FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City of Rancho Cucamonga City Council held a closed session on Wednesday, December 20, 2017 in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 5:00p.m. Present were Council Members: Bill Alexander, Diane Williams, Sam Spagnolo, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Lori Sassoon, Deputy City Manager/Administrative Services; Elisa Cox, Deputy City Manager/Cultural & Civic Services; and Jeff Bloom, Deputy City Manager/Economic and Community Development. No public communications were made. No discussion or actions were taken. D1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT EMPIRE LAKES SPECIFIC PLAN AREA PA1; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND BRYAN GOODMAN, VICE PRESIDENT, LEWIS MANAGEMENT CORP.; REGARDING PRICE AND TERMS. – CITY D2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF SUBDIVISION (D) OF SECTION 54956.9: (ONE CASE) The closed session recessed at 6:15 p.m. 5:00 P.M. – CLOSED SESSION CALL TO ORDER – TAPIA CONFERENCE ROOM A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS D. CONDUCT OF CLOSED SESSION – TAPIA CONFERENCE ROOM E. RECESS ***DRAFT*** December 20, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 2 of 8 The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and the City of Rancho Cucamonga City Council were held on December 20, 2017 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:01 p.m. Present were Council Members: Bill Alexander, Diane Williams, Sam Spagnolo, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; and Linda A. Troyan, City Clerk Services Director. Council Member Williams led the Pledge of Allegiance. A1. Administration of Oath of Office to newly appointed Planning/Historical Preservation Commissioners Francisco Oaxaca, Luis Muñoz Jr., and Tony M. Guglielmo. Mayor Michael administered the Oath of Office to newly appointed Planning/Historical Preservation Commissioners Oaxaca, Muñoz and Guglielmo. B1. Barbara Balakrishnan spoke in opposition to the North Eastern Sphere Annexation Project and expressed concern with public feedback for the project. B2. Esther Oku thanked the City for implementing a policy for holiday display lights on Thoroughbred and surrounding area. B3. Sue Oxarart inquired if there will be a meeting or forum to address questions from the community on the North Eastern Sphere Annexation Project. City Manager Gillison announced that the City held four community meetings and received feedback from the community on the North Eastern Sphere Annexation Project. He also reported that the City has been working with a consultant and staff will return with a recommendation to the Council at a future meeting. B4. Janet Walton read a Christmas poem and offered a prayer. B5. Desiree Sanchez, ACLU Policy Advocate, requested the City adopt an Ordinance to legalize street vending. B6. Benjamin Wood, Pomona Economic Opportunity Center, spoke on the services offered by the center, an incident that occurred to Ms. Rios regarding street vending in Rancho Cucamonga, immigration policy and policy changes on street vending. B7. Rosalba Flores spoke on the situation her family is going through due to the detainment of her cousin Marcelina Rios and asked the City to legalize street vending. REGULAR MEETING – 7:00 P.M. CALL TO ORDER – COUNCIL CHAMBERS A. ANNOUNCEMENTS/PRESENTATIONS B. PUBLIC COMMUNICATIONS ***DRAFT*** December 20, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 3 of 8 B8. Fernando Romero, Pomona Economic Opportunity Center, Executive Director, spoke about an incident that occurred to Marcelina Rios regarding street vending in the City, spoke on the services offered by the center and potential harassment of an officer to a day laborer. He also asked the City to be a safe haven for the immigrant community. Mr. Romero submitted 47 forms from individuals requesting the City to cease and desist any and all detention and arrests of street vendors. President Michael pulled item C3 and C4 for clarification by the City Manager. C1. Consideration to approve Check Register dated November 28, 2017 through December 11, 2017 and Electronic Debit Register for the month of November for the total of 1,356,188.17. C2. Consideration to receive and file current Investment Schedule as of November 30, 2017. C3. Consideration of an increase to HMC Architects Contract No. FD 17-003, in the amount of $822,320, and approval of Amendment No. 01 for additional Architectural Design Services for the increased scope for the new Public Safety Facility, to include the relocation of the San Bernardino Road Fire Station (172). C4. Consideration of an increase to Erickson-Hall Construction Contract No. FD 17-005, in the amount of $673,283, and approval of Amendment No. 01 for additional Construction Management Services for the increased scope for the new Public Safety Facility, to include the relocation of the San Bernardino Road Fire Station (172). C5. Consideration of an increase to HMC Architects Contract No. FD 13-019 and approval of Amendment No. 005, in the amount of $40,260, for additional Architectural Design Services for the Increment 2 Data Building Build-Out at the Fire District All-Risk Training Center. C6. Consideration of an increase to Erickson-Hall Construction Contract No. FD 15-004 and approval of Amendment No. 03, in the amount of $146,000, for additional Construction Management Services for the Increment 2 Data Center Building Build-Out at the Fire District All-Risk Training Center. C7. Consideration of an additional Award to Horizons Construction Contract No. FD 16-009, in an amount not to exceed $1,300,000, for additional construction services for the Increment 2 Data Building Build-Out at the Fire District All-Risk Training Center. C8. Consideration of an increase to RMA Group Contract No. FD 16-005 and Approval of Amendment No. 01, in the amount of $110,000, for additional Third Party Inspection Services for the Fire District All-Risk Training Center. C9. Consideration to approve a Resolution Adopting Fire District Salary Schedules for Fiscal Year 2017/18. RESOLUTION FD 17-017 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, CALIFORNIA, APPROVING SALARY SCHEDULES FOR FISCAL YEAR 2017/18 CONSENT CALENDARS C. CONSENT CALENDAR – FIRE PROTECTION DISTRICT ***DRAFT*** December 20, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 4 of 8 C10. Consideration to approve appointment of Fire Protection District Representative to the Oversight Board of the Successor Agency to the Rancho Cucamonga Redevelopment Agency. MOTION: Moved by Board Member Williams, seconded by Vice-President Kennedy, to approve Consent Calendar Items C1. through C10 with the exception of items C3 and C4. Motion carried unanimously, 5-0. C3. Consideration of an increase to HMC Architects Contract No. FD 17-003, in the amount of $822,320, and approval of Amendment No. 01 for additional Architectural Design Services for the increased scope for the new Public Safety Facility, to include the relocation of the San Bernardino Road Fire Station (172). C4. Consideration of an increase to Erickson-Hall Construction Contract No. FD 17-005, in the amount of $673,283, and approval of Amendment No. 01 for additional Construction Management Services for the increased scope for the new Public Safety Facility, to include the relocation of the San Bernardino Road Fire Station (172). City Manager Gillison clarified Items C3 and C4 are increases relating to the new Public Safety Facility which is a joint facility for the Fire Department and the Sheriff’s department. The Sheriff’s Department will have a Substation at the Public Safety Facility. He also reported that the City will be bear the cost for the Sherriff’s department. MOTION: Moved by President Michael, seconded by Agency Member Alexander, to approve Consent Calendar Items C3 and C4. Motion carried unanimously, 5-0. D1. Consideration to approve the Housing Successor Fiscal Year 2016/17 Annual Report. MOTION: Moved by Agency Member Spagnolo, seconded by Agency Member Alexander, to approve Consent Calendar Item D1. Motion carried unanimously, 5-0. None. None. G. CONSENT CALENDAR – CITY COUNCIL G1. Consideration to approve Check Register and Payroll dated November 28, 2017 through December 11, 2017 and Electronic Debit Register for the month of November for the total of $12,869,900.35. G2. Consideration to receive and file current Investment Schedule as of November 30, 2017. G3. Consideration of Professional Services Agreement with HR Green Pacific, Inc. for Annual On-Call Engineering Plan Check Services with HR Green Pacific, Inc. G4. Consideration of Certificate of Compliance No. LLA2017-00005 for a Lot Line Adjustment related to the Goals Soccer Center located at the Southeast corner of Victory Drive and Stadium Way. D. CONSENT CALENDAR – HOUSING SUCCESSOR AGENCY E. CONSENT CALENDAR – SUCCESSOR AGENCY F. CONSENT CALENDAR – PUBLIC FINANCING AUTHORITY ***DRAFT*** December 20, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 5 of 8 G5. Consideration of the attestation of veracity for the Rancho Cucamonga Municipal Utility 2016 Power Source Disclosure Annual Report and Power Content Label. RESOLUTION NO. 17-119 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE ATTESTATION OF VERACITY FOR THE RANCHO CUCAMONGA MUNICIPAL UTILITY 2016 POWER SOURCE DISCLOSURE ANNUAL REPORT AND POWER CONTENT LABEL G6. Consideration to approve an Amendment to Contract No. 17-133 with Dude Solutions, Inc. to extend Maintenance Services five years for a total of $84,450. G7. Consideration to accept and to appropriate $30,000 awarded by the California State Library to launch a new Media Lab at the Archibald Library. G8. Consideration to approve the replacement of one (1) Diesel-Powered Dump Truck (Unit #663) with the purchase of one (1) New Compressed Natural Gas (CNG) Dump Truck. G9. Consideration to approve appointment of City representative to the Oversight Board of the Successor Agency to the Rancho Cucamonga Redevelopment Agency. G10. Consideration to approve a Resolution adopting a Debt Management Policy. RESOLUTION NO. 17-116 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING A DEBT MANAGEMENT POLICY. MOTION: Moved by Council Member Williams, seconded by Mayor Pro Tem Kennedy, to approve Consent Calendar Items G1 through G10. Motion carried unanimously, 5-0. H1. CONSIDERATION TO CONDUCT SECOND READING AND ADOPTION OF ORDINANCE NO. 926, To Amend The Empire Lakes Specific Plan To Increase The Allowable Far From 0.35 To 0.50 Within Planning Area 5 Of The Specific Plan To Allow For The Construction Of A 232,058 Square Foot Warehouse Logistics And Office Building On A Property Comprised Of Five (5) Parcels With A Combined Area Of 515,690 Square Feet (11.84 Acres) Which Currently Contains Remnants Of An Abandoned Parking Lot And A Vacant Pad Located At The Northeast Corner Of 4th Street And Utica Avenue - APN: 0210-082-78, -79, -84, -89 And -90. ORDINANCE NO. 926 AN ORDINANCE OF THE CITY COUNCIL OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING ENVIRONMENTAL ASSESSMENT AND SPECIFIC PLAN AMENDMENT DRC2016-00931, A REQUEST TO AMEND THE EMPIRE LAKES SPECIFIC PLAN TO INCREASE THE ALLOWABLE FAR FROM 0.35 TO 0.50 WITHIN PLANNING AREA 5 OF THE SPECIFIC PLAN TO ALLOW FOR THE CONSTRUCTION OF A 232,058 SQUARE FOOT WAREHOUSE LOGISTICS AND OFFICE BUILDING ON A PROPERTY COMPRISED OF FIVE (5) PARCELS WITH A COMBINED AREA OF 515,690 SQUARE FEET (11.84 ACRES) WHICH CURRENTLY CONTAINS REMNANTS OF AN ABANDONED PARKING LOT AND A VACANT PAD LOCATED AT THE NORTHEAST CORNER OF 4TH STREET AND UTICA AVENUE, AND MAKING FINDINGS IN SUPPORT THEREOF - APN: 0210-082-78, -79, -84, -89 AND -90. MOTION: Moved by Council Member Spagnolo, seconded by Council Member Alexander, to waive full reading and adopt Ordinance No. 926 by title only. Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 926. H. CONSENT ORDINANCES ***DRAFT*** December 20, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 6 of 8 VOTES NOW CAST ON MOTION: Moved by Council Member Spagnolo, seconded by Council Member Alexander, to waive full reading and adopt Ordinance No. 926 by title only. Motion carried unanimously, 5-0. None. None. K. CITY MANAGER’S STAFF REPORTS CITY COUNCIL K1. Consideration to approve a Resolution approving a Side Letter Agreement between the City of Rancho Cucamonga and the Executive Management Group. John Gillison, City Manager, introduced Robert Neiuber, Human Resources Director, who gave the staff report and provided a summary of Side Letter Agreement in accordance with California Government Code Section 54953(C)(3). RESOLUTION NO. 17-117 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING A SIDE LETTER AGREEMENT BETWEEN THE CITY OF RANCHO CUCAMONGA AND THE EXECUTIVE MANAGEMENT GROUP MOTION: Moved by Council Member Spagnolo, seconded by Council Member Alexander, to adopt Resolution No. 17-117. Motion carried unanimously, 5-0. K2. Consideration to approve a Resolution Adopting Salary Schedules for Fiscal Year 2017/18. John Gillison, City Manager, introduced Robert Neiuber, Human Resources Director, who gave the staff report and provided a summary in accordance with California Government Code Section 54953(C)(3). RESOLUTION NO. 17-118 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE SALARY SCHEDULES FOR FISCAL YEAR 2017/18 MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Williams, to adopt Resolution No. 17-118. Motion carried unanimously, 5-0. J. ADVERTISED PUBLIC HEARINGS CITY COUNCIL I. ADMINISTRATIVE HEARING ITEM ***DRAFT*** December 20, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 7 of 8 Mayor Michael requested item L1 be heard after item L3. L2. Review and Discussion on meeting Attendance Requirements for City Boards, Commissions, Committees and Foundations. RESOLUTION NO. 17-120 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING A MEETING ATTENDANCE POLICY FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS, COMMITTEES AND FOUNDATIONS City Manager Gillison gave the staff report and highlighted the recommendations listed in Resolution No. 17- 120 regarding attendance requirements for all City Board, Commission, Committee and Foundation meetings. MOTION: Moved by Council Member Alexander, seconded by Council Member Williams, to adopt Resolution No. 17-120. Motion carried unanimously, 5-0. L3. Consideration to Streamline City Operations by reallocating the duties of the Park and Recreation Commission. City Manager Gillison outlined the staff report and recommended discontinuing the Park and Recreation Commission for two years and re-evaluating at that time. Mayor Pro Tem Kennedy and Council Member Williams recommended inviting the two remaining members to serve on other City Boards, if interested. MOTION: Moved by Council Member Williams, seconded by Mayor Pro Tem Kennedy, to approve staff’s recommendation to discontinue the Park and Recreation Commission for a period of two years. Motion carried unanimously, 5-0. L1. Consideration to approve the appointments of five new members to the Public Art Committee. City Manager Gillison gave the staff report and recommended appointing a member of the public in lieu of the Park and Recreation Commissioner position. MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Alexander, to approve the appointments of five new members to the Public Art Committee: Rich Macias, Planning Commissioner; Leslie Matamoro, Member of the Public; Linda Bryan, Community & Arts Foundation; Lauren Verdugo, Member of the Public; and John L. Machado Jr., Member of the Public. Motion carried unanimously, 5-0. L4. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) None. L5. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) None. L. COUNCIL BUSINESS ***DRAFT*** December 20, 2017| Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 8 of 8 Mayor Pro Tem Kennedy requested a future agenda presentation on the Northeastern Sphere Annexation Project and on the Safest City Award recognition. Mayor Michael adjourned the meeting at 8:17 p.m. Respectfully submitted, __________________________________ Linda A. Troyan, MMC City Clerk Services Director Approved: ************** M. IDENTIFICATION OF ITEMS FOR NEXT MEETING N. ADJOURNMENT **Draft** * D F T * January 17, 2018 | City Council Special Meeting Minutes City of Rancho Cucamonga | Page 1 of 1 January 17, 2018 CITY OF RANCHO CUCAMONGA CITY COUNCIL SPECIAL MEETING MINUTES The City of Rancho Cucamonga City Council held a special meeting on Wednesday, January 17, 2018 in the Tri- Communities Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 3:05 p.m. Council Member Alexander led the Pledge of Allegiance. Present were Council Members: Bill Alexander, Sam Spagnolo, Diane Williams, and Mayor Pro Tem Lynne Kennedy and Mayor Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Jana Cook, Community Improvement Manager, Matt Burris, Deputy City Manager; and Linda A. Troyan, City Clerk Services Director. No public communications were made. C1. CONSIDERATION OF PROPOSED REVISIONS FOR CHAPTER 17.72 OF THE RANCHO CUCAMONGA MUNICIPAL CODE REGARDING SIGN REGULATIONS FOR PUBLIC PROPERTY. City Manager Gillison outlined the item and introduced Jana Cook, Community Improvement Manager who gave the Staff Report and reviewed the current Municipal Code limitations regarding the placement of signs on public property; the case law limiting enforcement of the Municipal Code; and provided direction to staff on any potential amendments to the Code regarding sign regulations. She reported Engineering and Planning Departments were consulted in the development of the proposed revisions. She along with City Attorney Markman responded to Council questions. MOTION: Moved by Council Member Williams, seconded by Council Member Alexander, to direct staff to take the proposed revisions to the Planning Commission for a required review. If adopted as proposed, the new regulations will give clear information to those posting signs in the right-of-way and allow enforcement for those in violation. Prior to Planning Commission consideration, the proposed changes would be presented to local realtors, the Chamber of Commerce, Building Industry Association (BIA) and other affected organizations. Motion carried unanimously, 5-0. Mayor Michael adjourned the meeting at 3:58 p.m. Respectfully submitted, __________________________________ Linda A. Troyan, MMC City Clerk Services Director Approved: CALL TO ORDER PUBLIC COMMUNICATIONS ITEMS OF DISCUSSION ADJOURNMENT * D***DRAFT***R A F T * January 22, 2018 | City Council and Fire Protection District Special Meeting Minutes City of Rancho Cucamonga | Page 1 of 2 January 22, 2018 CITY OF RANCHO CUCAMONGA CITY COUNCIL AND FIRE PROTECTION DISTRICT SPECIAL MEETING MINUTES A special meeting of the Rancho Cucamonga City Council was held on Monday, January 22, 2018, in Celebration Hall at the Rancho Cucamonga Cultural Center located at 12505 Cultural Center Drive, Rancho Cucamonga, California. Mayor L. Dennis Michael called the meeting to order at 9:02 a.m. Present were Councilmembers: Bill Alexander, Diane Williams, Sam Spagnolo, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Jim Markman, City Attorney; Nick Ghirelli, Assistant City Attorney; Elisa Cox, Deputy City Manager/Civic and Cultural Services; Lori Sassoon, Deputy City Manager/Administrative Services; Matt Burris, Deputy City Manager/Community and Economic Development; and Linda A. Troyan, City Clerk Services Director. Dr. Bill Mathis, facilitator, was also present. Councilmember Spagnolo led the Pledge of Allegiance. No communication was made from the public. 1. DISCUSSION, CONSIDERATION AND ADOPTION OF CITY COUNCIL GOALS AND CONSENSUS BUILDING – Dr. Bill Mathis, Facilitator Dr. Bill Mathis, Facilitator, led the discussion with Council on the meeting’s theme, “Laying the Foundation for the Future”. Mayor Michael reported on the state of Rancho Cucamonga. Facilitator Mathis’s discussion with Council focused on the following: I. Political View of National Concerns @ the Local Level Growing levels of income disparity Threats of violence and terrorism – are we prepared? Contrast with Healthy RC II. Views Locally Upcoming transition to Districts and its challenges Homelessness Citizen Participation and Communication West Side Landscape District/parks funding CALL TO ORDER PUBLIC COMMUNICATIONS ITEM(S) OF BUSINESS F***DRAFT***R T * January 22, 2018 | City Council and Fire Protection District Special Meeting Minutes City of Rancho Cucamonga | Page 2 of 2 City Manager Gillison addressed the City’s capacity to deliver new/expanded services, succession planning, planning for economic downturn, a new General Plan to be completed, and CalPERS. Recess: The meeting recessed at 11:52 a.m. for lunch. Reconvene: The meeting reconvened at 12:37 p.m. Present were Councilmembers: Bill Alexander, Diane Williams, Sam Spagnolo, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Elisa Cox, Deputy City Manager/Civic and Cultural Services; Lori Sassoon, Deputy City Manager/Administrative Services; Matt Burris, Deputy City Manager/Community and Economic Development; Candyce Burnett, Planning Director; Mike Smith, Senior Planner; Jennifer Hunt Gracia, Community Services Director; Ashley Wysocki, Superintendent; Lonnie Shipman, Superintendent; Ivan Rojer, Fire Chief; Brian Sternberg , Assistant Library Director; Jason Welday, Director of Engineering Services; Fred Lyn, Utilities Division Manager; Darryl Polk, DoIt Director/ CIO; Police Chief Donny Mahoney; Police Administrative Lieutenant, Victor Moreno; Mike Frasure, Building and Safety Services Director; Bill Wittkopf, Public Works Services Director; Dean Rodia, Superintendent; Veronica Fincher, Animal Services Director; Tamara Layne, Finance Director; Noah Daniels, Finance Manager; Robert Neiuber, Human Resources Director; Jennifer Philips, Human Resources Manager; Fabian Villenas, Principal Management Analyst; Erika Lewis- Huntley, Management Analyst II; Francie Palmer, Communications Manager; Patricia Bravo-Valdez, Assistant City Clerk and Linda A. Troyan, City Clerk Services Director. Mayor Michael and Dr. Mathis provided a brief overview of the morning session. Department Directors addressed new 2018 Council goals and the status of prior year goals that were included with the Staff Report. During review of Finance Department goals, Finance Director Layne distributed to Council the document “City of Rancho Cucamonga Fiscal Sustainability Report for the City’s Special Districts”, dated November 8, 2016. Council thanked Staff for their hard work and for the update and future plans. The meeting adjourned at 3:07 p.m. Respectfully submitted, _________________________ Linda A. Troyan, MMC City Clerk Services Director Approved: ADJOURNMENT P1 P2 P3 P4 P5 P6 P7 P8 P9 P10 P11 P12 P13 P14 P15 P16 P17 P18 P19 P20 P21 P22 P23 P24 P25 P26 P27 P28 P29 P30 P31 P32 P33 P34 P35 P36 P37 P38 P39 P40 P41 P42 P43 P44 P45 P46 P47 P48 P49 P50 P51 P52 P53 P54 P55 P56 P57 P58 P59 P60 P61 P62 P63 P64 P65 P66 P67 P68 P69 P70 P71 P72 P73 P74 P75 P76 P77 P78 P79 P80 P81 P82 P83 P84 P85 P86 P87 P88 P89 P90 P91 P92 P93 P94 P95 P96 P97 P98 P99 P100 Response to 2017 Holiday Lights Display & Recommendations for 2018 Holiday Season Background •In March 2017, City Council held public hearing to consider a recommendation to: •Transition to Drive-Thru Only •In April 2017, City Council took action: •Approved Ordinance No. 904 •Adopted Resolution No. 17-027 •Established Drive-Thru Only (no pedestrians) December 15-24 from 5 p.m. to 11 p.m. Transition Based On Key Findings: •Thoroughbred/Jennet are narrow streets with no sidewalks •Traffic counts confirm a significant public safety concern •More than 5,000 peds + 93% vehicle traffic increase •Peds are intermingled with vehicles + drivers are distracted by light display •Neighborhood Impacts: trash, vandalism, illegal parking, trespassing, traffic, etc. In Preparation of Drive-Thru Transition: •Numerous neighborhood/community meetings held •Deployment Plan developed •Aggressive communications strategy •Mechanism to allow access for residents’ guests Guest Registry Portal •Department of Innovation & Technology developed online guest registry portal •Residents instructed on how to use the portal •156 events registered •Effective tool in assisting deputies to determine appropriate access into loop •No complaints reported Community Outreach Efforts 45,328 Website Hits Thoroughbred PSA Video 1st Post : Over 166,000 People Reached 2nd Post : Over 45,000 People Reached Post -Event FlashVote Survey Highlights •5 Question Survey •Q1 –Thinking back to before the new rules took effect, do you feel there was adequate communication to residents about the “Drive Thru Only” Ordinance? •556 Participants •Q2 –Did you go to the holiday light display in the Thoroughbred neighborhood last month? •All of Rancho Surveyed Survey Highlights cont. •Q4 -Overall, do you feel that the “Drive-Thru Only” ordinance improved things for residents of the Thoroughbred neighborhood and surrounding neighborhoods? Drive-Thru Only Results •Traffic volumes changed •December 8-10: 70,521 vehicles •December 22-24: 66,253 vehicles •In past, traffic counts would increase closer to Christmas •Traffic counts also show significant decrease on neighboring streets during Drive-Thru Only •Traffic flow improved •December 8-14: 2 hour wait, 1.5 hours to complete loop •December 15-24: 45-90 minute wait, 45 minutes to complete loop •Pedestrian volumes shifted •Significant pedestrian increase December 8-14 Drive-Thru Only Results •2016: 75 moving violation citations issued 575 parking citations issued •2017: 136 moving violation citations issued 162 parking citations issued •NO citations issued for violating Drive-Thru Only ordinance Drive-Thru Only Results Other Results: •Significant reduction in Burrtec trash receptacle collection •In 2016, Burrtec collected up to 22.5 tons of trash •In 2017, Burrtec collected 5 tons of trash, portion being non-event related (green waste, leaves, etc) •City received many positive emails/comments from area residents Recommendations for 2018 For 2018 holiday season, seeking City Council direction to: •Implement Drive-Thru Only December 14-24, 2018 •Additionally, implement Drive-Thru Only December 7-9, 2018 Item: I1 – Thoroughbred Street lights Video shown as part of Staff PowerPoint Presentation Duration: 00.03.12 P101 P102 P103