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HomeMy WebLinkAbout2014/06/14 - Workshop Minutes - PC-HPCTHE CITY OF RANCHO CUCAMONGA WORKSHOP MINUTES OF THE PLANNING COMMISSION JUNE 11, 2014 - 7:00 PM Rancho Cucamonga Civic Center RAINS ROOM 10500 Civic Center Drive Rancho Cucamonga, California 11 I. CALL TO ORDER Roll Call 7:20 PM Chairman Howdyshell X Vice Chairman Fletcher X Munoz X Wimberly X Oaxaca X Additional Staff Present: Candyce Burnett. Planning Manager; Jeff Bloom, Deputy City Manager/Economic and Community Development; Betty Miller, Senior Engineer: Lois Schrader, Planning Commission Secretary. Mike Smith, Associate Planner 11 II. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Historic Preservation Commission or the Planning Commission on any item listed or not listed on the agenda. State law prohibits the Historic Preservation Commission or the Planning Commission from addressing any issue not previously included on the Agenda. The Historic Preservation Commission or the Planning Commission may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Historic Preservation Commission or Planning Commission, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. 11 III. ITEMS FOR DISCUSSION A. PRE -APPLICATION REVIEW DRC2014-00252 - JOE RAMOS FOR SOHEILA AZIZI -A request for a Planning Commission Workshop review of a conceptual site plan and elevations for a 2 -story office building with a floor area of 8,492 square feet on the undeveloped portion of a property of 1.25 acres that is partially developed with a 2 -story office building with a floor area of 4,008 square feet and PLANNING COMMISSION WORKSHOP MINUTES JUNE 11, 2014 Cao Page 2 several smaller structures with a combined floor area of 1,830 square feet in the Commercial Office (CO) District, Foothill Boulevard Overlay District, at 10213 Foothill Boulevard; APN: 0208-331-07. Mike Smith. Associate Planner, introduced the applicant's team consisting of Soheila Azizi, property owner. Joe Ramos. Architect (arrived at 7.35 PM) and Irena Wedell, Project Manager. He provided a full size site plan and an aerial view map (copy on file). He said the majority of the proposed changes occur on the south side of the project site including the demolition of an existing garage. He said no other existing buildings will be altered and no additional access to the site will be provided. He said additional landscaping will be added to the south side of the site. The building architecture will be matching the existing with stucco walls and Spanish style roof. He noted the landmarked structure will not be affected. He said the parking provided is not currently in conformance with the Development Code. All other development standards are met. Irena Wedel, Project Manager said one building will be constructed for an office use. With respect to parking, 8 tandem spots have been provided. She said they are proposing to remove the pool and add a gathering space and landscaping. She noted the height requirements are in compliance because the building is more than 100 feet from the nearest residential zone. She said the architecture with an arch theme is being followed. She said the removal of the old trees to the east needs to be addressed. She said Staffs report did not include comments from Fire or Police. She said she is concerned because the site does not have sufficient turn around for emergency equipment and she does not want to proceed without their input. Mr. Smith stated they will provide comments after a full application is submitted. He said he would Contact Moises Exkanazi. In response to Vice Chairman Fletcher, Ms. Wedel said the old trees are Oaks. Chairman Howdyshell asked if they are historic. Mr. Smith confirmed that this is an issue to be addressed as part of a formal submittal. He said they will need a cultural assessment report and an arborist report and a review of the biological resources. He confirmed all the studies listed in the report are necessary and others may be added following a review of their full submittal. In response to Vice Chairman Fletcher, he confirried the plan includes the notion to remove the trees and replace them with new ones. Ms. Weddel asked if improvements on Foothill Boulevard will be required specifically providing a sidewalk when none is there now. PLANNING COMMISSION WORKSHOP MINUTES Ctft„o JUNE 11, 2014 rAMIONGA Page 3 Betty Miller, Senior Engineer said this is still undetermined. She noted that as part of Phase 3 they were supposed to do that and so it will have to be discussed as part of the technical review. Mr. Smith confirmed that complete plans will be needed when they do their full submittal. Ms. Azizi asked if this is the time to propose the front building as a commercial building. Candyce Burnett. Planning Manager stated that a change of occupancy could be looked at the same time as well as a review of the original application and Mills Act contract. She said they may need a Certificate of Appropriateness because of the historic budding at the front. She noted that the list of items shown in a Mills Act Contract is often not completed as more pressing maintenance items arise over the course of time. Mr. Smith said that if the residential structures are to be office or commercial uses. based on the floor area of the buildings and a parking ratio of 1 parking stall per 250 square feet of floor area, they would need at least 2 parking stalls per building. He stated the parking arrangement shown on the conceptual plan is not permitted. Chairman Howdyshell stressed the importance of maintaining the historical nature of the property. Ms. Azizi noted there are 4 units and the property manager lives in one of them. She said one is currently vacant. Chairman Howdyshell noted that the architectural interpretation looks like it would blend with the existing and that the development would enhance the Foothill corridor. Mr. Ramos said the development buffers the southern portion of the property and adds enhanced landscaped areas. He said the h design is compatible and the arch theme is included in the existing structures and it is also compatible with what exists across the street. He said the proposal is more about quality of the site rather than maximizing income potential. Vice Chairman Fletcher said with respect to tearing down the residences; we da?'1 know enough about the history of the property and that would have to be looked at. In response to Commissioner Munoz, Mr. Smith said the project will have to do certain improvements be in compliance with the Route 66 Visual Improvement Plan. Ms. Miller noted that if the houses are taken down then full improvements would have to be clone but that would have to be evaluated. Ms. Azizi noted that her prior experience with City staff was very pleasant and that she PLANNING COMMISSION WORKSHOP MINUTES JUNE 11, 2014 CONGA Page 4 looked forward to again working with the City 11 IV. ADJOURNMENT 11 7:50 PM If you need special assistance or accommodations to participate in this meeting, please contact the Planning Department at (909) 477-2750. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. INFORMATION FOR THE PUBLIC TO ADDRESS THE PLANNING COMMISSION The Planning Commission encourages free expression of all points of view. To allow all persons to speak, given the length of the agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Planning Commission on any agenda item. To address the Planning Commission, please come forward to the podium located at the center of the staff table. State your name for the record and speak into the microphone. After speaking, please sign in on the clipboard located next to the speaker's podium. It is important to list your name, address and the agenda item letter your comments refer to. Comments are generally limited to 5 minutes per individual. If you wish to speak concerning an item not on the agenda, you may do so under "Public Comments." Any handouts for the Planning Commission should be given to the Planning Commission Secretary for distribution to the Commissioners. A copy of any such materials should also be provided to the Secretary to be used for the official public record. All requests for items to be placed on a Planning Commission agenda must be in writing. Requests for scheduling agenda items will be at the discretion of the Commission and the Planning Director. AVAILABILITY OF STAFF REPORTS Copies of the staff reports or other documentation to each agenda item are on file in the offices of the Planning Department, City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California 91730. These documents are available for public inspections during regular business hours, Monday through Thursday, 7:00 a.m. to 6:00 p.m., except for legal City holidays. PLANNING COMMISSION WORKSHOP MINUTES �„o JUNE 11, 2014 C§aNOA Page 5 0=;F -11V Any interested party who disagrees with the City Planning Commission decision may appeal the Commission's decision to the City Council within 10 calendar days. Any appeal filed must be directed to the City Clerk's Office and must be accompanied by a fee of $2,486 for all decisions of the Commission. (Fees are established and governed by the City Council). Please turn off all cellular phones and pagers while the meeting is in session. Copies of the Planning Commission agendas, staff reports and minutes can be found at www.CityofRC.us