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HomeMy WebLinkAbout2018-10-03 - Agenda PacketAGENDA FIRE PROTECTION DISTRICT BOARD -HOUSING SUCCESSOR AGENCY - SUCCESSOR AGENCY -PUBLIC FINANCING AUTHORITY -CITY COUNCIL Wednesday, October 3, 2018 10500 Civic Center Drive Rancho Cucamonga, CA 91730 REGULAR MEETINGS: 1st and 3rd Wednesdays - 7:00 P.M. ORDER OF BUSINESS: CLOSED SESSION TAPIA CONFERENCE ROOM 5:00 P.M. REGULAR MEETINGS COUNCILCHAMBERS 7:00 P.M. MEMBERS: MAYOR L. Dennis Michael CITYMANAGER John R. Gillison MAYOR PRO TEM Lynne B. Kennedy CITYATTORNEY James L. Markman COUNCIL MEMBERS William Alexander CITYCLERK Janice C. Reynolds Sam Spagnolo CITYTREASURER James C. Frost Diane Williams Rancho Cucamonga City Council Mission Statement • Make decisions, and be perceived as making decisions, for the general welfare of the community. . Always work to improve existing services and develop policies to meet the expected as well as anticipated needs of the community. • Work together cooperatively to respect all persons and their ideas in order to develop and maintain the trust of the community. Reflect the community's desires and priorities by assuring that decisions accurately reflect the community's interests by fairly translating public feedback into public policy. • Enhance the quality of life of all Rancho Cucamonga residents through the continued pursuit of excellence and commitment to the City's core values and goals. • Set the vision for the community for the future. . Have a professional, objective and respectful relationship with each other in order to more effectively address the challenges of the future. Page 1 Aft INFORMATION FOR THE PUBLIC 401V-1 s C UCAMONGrA TO ADDRESS THE FIRE BOARD, HOUSING SUCCESSOR AGENCY. SUCCESSOR AGENCY. PUBLIC FINANCING AUTHORITYAND CITYCOUNCIL The Fire Board, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk's desk. Any handouts for the Fire Board, Successor Agency, Public Financing Authority or City Council should be given to the City Clerk for distribution. During "Public Communications," your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other "Public Communications" which have not concluded during this one-hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. If you are present to speak on an "Advertised Public Hearing" or on an "Administrative Hearing" Item(s), your name will be alled when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary bythe Chair, depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City's Public Libraries and on the Citys website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST Fire Board, Housing Successor Agency, Successor Agency, Public Financing Authority and CityCouncil meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 7:00 p.m. Streaming Video on Demand is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp. The Fire Board, Successor Agency, Public Financing Authority and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Financing Authority. Copies of the agendas and minutes can be found @ www.cityofrc.us If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Please silence all cell phones and devices while the meeting is in session. Page 2 OCTOBER 3, 2018 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, HOUSING SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITYAND CITY COUNCIL AGENDA CLOSED SESSION - 5:00 P.M. Roll Call: Mayor Michael Mayor Pro Tem Kennedy Council Members Alexander, Spagnolo and Williams A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS D. CONDUCT OF CLOSED SESSION - Tapia Conference Room D.1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION (RCCEA)AND TEAMSTERS LOCAL 1932.—CITY D.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH WEST CORNER OF ARROW ROUTE AND ROCHESTER AVENUE AS PARCEL NUMBERS 0229-012-08-0000 AND 0229-012-10-0000; NEGOTIATING PARTIES MATT BURRIS, DEPUTY CITY MANAGER/ECONOMIC & COMMUNITY DEVELOPMENT, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND STEPHEN AGGAZOTI, REPRESENTING AGGAZOTI TRUST AND SAMUEL AND BARBARA DICARLO TRUST; REGARDING PRICE AND TERMS.—CITY D.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 5917 ARCHIBALD AVENUE; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND LINDA J.L. MARIE WALKER AND JOSEPH A. WALKER, OWNERS; REGARDING PRICE AND TERMS. - CITY DA. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 0209-272-11, 0209-143-21, AND 0209-272-22; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY Page 3 OF RANCHO CUCAMONGA, CARRIE SCHINDLER REPRESENTING SBCTA, AND MICHAEL DIEDEN REPRESENTING EMPIRE YARDS AT RANCHO, LLC; REGARDING PRICE AND TERMS. —CITY D.5. CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2) (ONE CASE)— CITY E. RECESS CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY, AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. REGULAR MEETING - 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY, AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AGENCIES, AUTHORITY BOARD AND COUNCIL. Pledge of Allegiance Roll Call: Mayor Michael Mayor Pro Tem Kennedy Council Members Alexander, Spagnolo and Williams A. ANNOUNCEMENT/ PRESENTATIONS A.1. Presentation of a Proclamation Designating the Second Week of October as "Community --- Improvement Appreciation Week". A.2. American Public Works Association, Southern California Chapter, Inland Empire Branch --- (APWA-I E), 2018 Project of the Year Award received for the Rancho Cucamonga Fire Protection District All -Risk Training Center. A.3. Announcement of Rancho Cucamonga Fire District's Open House Event on October 13th --- A.4. Presentation on WalletHub's 2018 "Best Place to Raise a Family". B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion Page 4 of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non -controversial. They will be acted upon by the Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council Member for discussion. C. CONSENT CALENDAR- FIRE PROTECTION DISTRICT C.1. Consideration to Approve Bi -Weekly Payroll in the Amount of $626,407.09 and Weekly 8 Check Registers in the Amount of $342,318.93. Dated September 11, 2018 Through September 24, 2018. C.2. Consideration of Approval of the Standard Memorandum of Understanding Between the 17 Federal Bureau of Investigation and the Rancho Cucamonga Fire Protection District, Relating to the Assignment of Employees from the Rancho Cucamonga Fire Protection District to the FBI Led Joint Terrorism Task Force in the the Inland Empire. C.3. Consideration to Award a Professional Services Agreement to Sidepath, Inc. for the Update 24 and Replacement of the City's Virtual Server Environment for a five (5) year lease agreement with Dell Finance in the amount of $2,730,533. D. CONSENT CALENDAR -HOUSING SUCCESSOR AGENCY E. CONSENT CALENDAR -SUCCESSOR AGENCY F. CONSENT CALENDAR- PUBLIC FINANCING AUTHORITY G. CONSENT CALENDAR -CITY COUNCIL G.1. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,127,025.01 and Weekly 26 Check Registers in the Amount of $3,400,745.44 Dated September 11, 2018 Through September 24, 2018 . G.2. Consideration of Amendment No. 012 Authorizing an Increase to the Professional Services Agreement with I nternational Line Builders, I nc. (CO12-075) in the Amount of $1,518,311; 35 an Expenditure of a 10% Contingency in the Amount of $151,831; and an Appropriation in the Amount of $148,360 from the Municipal Utility Fund for Line Extension Improvements located on South Utica Avenue and 6th Street. G.3. Consideration of Amendment No. 011 Authorizing an Increase to the Professional Services Agreement with Pacific Utility Installation, Inc. (CO14-008) in the Amount of $208,040 and 37 Authorization an Appropriation in the amount of $208,040 from the Municipal Utility Fund for Electrical Cabling and Equipment Improvements located at Utica Business Center and 4th Street Business Center. GA. Consideration of a Resolution Adopting the Measure "I" Five -Year Capital Project Needs 39 Analysis Covering Fiscal Years 2019/2024. RESOLUTION NO. 18-107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, STATE OF CALIFORNIA, ADOPTING THE MEASURE "I" FIVE 41 YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEARS 2019/2020 THROUGH 2023/2024 Page 5 G.5. Consideration to Approve a Professional Services Agreement with Architerra Design Group for Landscape Architectural Design Services for Various Locations in LMD 2 and LMD 4R 54 in the Amount of $255,200; And to Authorize an Appropriation in the Amount of $55,025 from the Landscape Maintenance District 2 Fund Balance. G.6. Consideration to Award the Purchase of Asphalt Materials on an As Needed Basis From 118 Vulcan Materials Company in Accordance With Request For Bids (RFB) #18/19-105 in an Amount Not To Exceed $125,000 for Fiscal Year 2018/19. G.7. Consideration to award a professional services agreement to Sidepath, Inc. for the update and replacement of the City's virtual server environment and a five year lease agreement 134 with Dell Finance in the amount of $2,730,533. G.8. Consideration to Award a Contract to Kwall, I nc. and Carahsoft, I nc. to Design and Host the 136 City's Public Website. G.9. Consideration to Approve a Resolution Approving a Memorandum of Understanding 138 between the City of Rancho Cucamonga and the Rancho Cucamonga City Employees Association. RESOLUTION NO. 18-108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE MEMORANDUM OF 140 UNDERSTANDING BETWEEN THE CITY OF RANCHO CUCAMONGA AND THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION RELATIVE TO WAGES, BENEFITS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT FOR THE PERIOD JULY 1, 2018 THROUGH JUNE 30, 2020 G.10. Consideration to Adopt a Resolution Approving the Updated Rancho Cucamonga City 167 Employees Association Salary Schedule for Fiscal Year 2018-19. RESOLUTION NO. 18-109 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO 169 CUCAMONGA, CALIFORNIA, APPROVING THE UPDATED RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION SALARY SCHEDULE FOR FISCAL YEAR 2018-19. H. CONSENT ORDINANCES The following Ordinances have been introduced for first reading. Second readings are expected to be routine and non -controversial. The City Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by a Council Member. H.1. Second Reading and Adoption of Ordinance No. 939 Amending Chapter 12.04.010 of the Rancho Cucamonga Municipal Code as it Relates to Possession and Consumption of 175 Alcoholic Beverages at Specifically Designated Park and Other Recreation Facilities. ORDINANCE NO. 939 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING CHAPTER 12.04 OF THE RANCHO CUCAMONGA 176 MUNICIPAL CODE REGARDING THE USE OF PARKS, RECREATIONAL TRAILS, LIBRARIES,AND OTHER RECREATIONAL FACILITIES OF THE CITY Page 6 I. ADMINISTRATIVE HEARING ITEM J. ADVERTISED PUBLIC HEARINGS -CITY COUNCIL The following items have been advertised and/or posted as public hearings as required by law. The Mayor will open the meeting to receive public testimony. K. CITY MANAGER'S STAFF REPORTS The following items have no legal publication or posting requirements. K.1. Status Update on the Green Bike Zones and Pacific Electric Trail Safety Enhancements 182 Project. L. COUNCIL BUSINESS L.1. Consideration of the City Council Library Subcommittee's Recommendation to Appoint New 184 Members to the Library Foundation Board of Directors. L.2. COUNCIL ANNOUCEMENTS (Comments to be limited to three minutes per Council Member.) L.3. INTER -AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) --- M. IDENTIFICATION OF ITEMS FOR NEXT MEETING N. ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy -Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website. Page 7 Wallet Hub 2018: Best Places to Raise a Family 9 ori Studies 8 Siaiisilc5 Calculators Ad 4)AcIW m Best & Worst Places to Raise a Family 5 e 4. 2018 I John 5 Kiernan. Senior Writer & Nita r 4, S How Did the City of Rancho Cucamonga Rank out of 182 U.S. Cities? VA Wallet Hub 2018: Best Places to Raise a Family The City of Rancho Cucamonga ranked #37 out of 182 U.S. Cities & #7 in California 6 Ap Rancho Cucamonga, CA Rank: 37 i ■� 182 Wallet Hub 2018: Best Places to Raise a Family Analysis based on: • Education &Child Care • Family Fun • Health &Safety • Affordability • Socio -Economics WALLETHUB REPORT , :1 t Wallet Hub 2018: Best Places to Raise a Family #61 in Family Fun Rank Key indicators of family fun include: • Playgrounds per Capita • Ice Rinks per Capita • Skate Parks per Capita I A A Bike Rental Facilities per Capita Mini Golf Locations per Capita Parkland Acreage per Capita Walkability • Bike Score • Number of Attractions �- • Recreation -Friendliness • Sports -Fan -Friendliness • Ideal Weather • Families with Young Children • Average Commute Time Wallet Hub 2018: Best Places to Raise a Family #63 in Health &Safety Rank Key indicators of health and safety include: • Air Quality • Public Hospitals Ranking • Water Quality • Infant Mortality Rate • Access to Healthy Foods • Pedestrian -Fatality Rate • Pediatricians per Capita • Driving Fatalities per Capita • Share of Uninsured Children • Violent -Crime Rate per Capita • Family Homelessness Property -Crime Rate per Capita Wallet Hub 2018: Best Places to Raise a Family #43 in Education &Child Care Rank Key indicators of education and child care include: • School System Quality Child Day Care Services per Capita • Day Care Quality • Child -Care Costs • Parental -Leave Policy Score • Child Care Worker ratio for Children under age 14 Wallet Hub 2018: Best Places to Raise a Family #98 in Affordability Rank Key indicators of affordability include: • Cost of Living • Housing Affordability • Wallet Wellness Wallet Hub 2018: Best Places to Raise a Family #9 in Socio -Economics Rank Key indicators of socio -economics include: Share of Two -Parent Families • Unemployment Rate Separation & Divorce Rate • Debt per Media Earnings Families Living in Poverty • Wealth Gap Families Receiving Food Stamps • Foreclosure Rate • "Social Ties" Ranking Wallet Hub 2018: Best Places to Raise a Family #2 in San Bernardino County #80 out of 254 California Cities Analysis Based on: • Family Life & F u n • Education, Health & Safety • Affordability • Socio -Economic Environment M ..mmm6.- i,F • in California Ik Rancho Cucamonga, CA - Rank: 80 w it ` 4 DATE: October 3, 2018 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT OF $626,407.09 AND WEEKLY CHECK REGISTERS IN THE AMOUNT OF $342,318.93. DATED SEPTEMBER 11, 2018 THROUGH SEPTEMBER 24, 2018. RECOMMENDATION: Staff recommends Fire Board approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 Check Register Page 8 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/11/2018 through 9/24/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00008294 09/12/2018 BUREAU OF RECLAMATION 206,221.71 0.00 206,221.71 AP 00008295 09/12/2018 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 13,205.00 0.00 13,205.00 AP 00008296 09/12/2018 COLLEGEPRINTS LLC 751.83 0.00 751.83 AP 00008297 09/12/2018 RCCEA 1,822.50 0.00 1,822.50 AP 00008298 09/12/2018 RCPFA 11,639.48 0.00 11,639.48 AP 00008299 09/12/2018 RIVERSIDE, CITY OF 6,909.00 0.00 6,909.00 AP 00008300 09/12/2018 SAN BERNARDINO COUNTY 1,020.00 0.00 1,020.00 AP 00008301 09/19/2018 EDF TRADING NORTH AMERICA LLC 24,150.00 0.00 24,150.00 AP 00008302 09/19/2018 MICHAEL BAKER INTERNATIONAL INC 3,430.98 0.00 3,430.98 AP 00008303 09/19/2018 RE ASTORIA 2 LLC 122,648.80 0.00 122,648.80 AP 00008304 09/19/2018 SAN BERNARDINO COUNTY 16.00 0.00 16.00 AP 00008305 09/19/2018 SHELL ENERGY NORTH AMERICA 256,562.50 0.00 256,562.50 AP 00008306 09/19/2018 TANKO LIGHTING 17,944.45 0.00 17,944.45 AP 00393920 09/12/2018 A AND R TIRE SERVICE 2,815.86 0.00 2,815.86 AP 00393921 09/12/2018 A.Y. NURSERY INC. 474.10 0.00 474.10 AP 00393922 09/12/2018 ABLE BUILDING MAINTENANCE 731.40 0.00 731.40 AP 00393923 09/12/2018 AFLAC GROUP INSURANCE 40.97 0.00 40.97 AP 00393924 09/12/2018 ALL AMERICAN ASPHALT 287,785.19 0.00 287,785.19 AP 00393925 09/12/2018 ALL WELDING 1,018.00 0.00 1,018.00 AP 00393926 09/12/2018 ALLIED NETWORK SOLUTIONS INC 742.07 0.00 742.07 AP 00393927 09/12/2018 ALLSTAR FIRE EQUIPMENT INC 0.00 1,110.42 1,110.42 AP 00393928 09/12/2018 AQUABIO ENVIRONMENTAL TECHNOLOGIES INC. 1,250.00 0.00 1,250.00 AP 00393929 09/12/2018 ASSI SECURITY 1,422.50 0.00 1,422.50 AP 00393930 09/12/2018 AUFBAU CORPORATION 1,024.00 0.00 1,024.00 AP 00393931 09/12/2018 BALL, ROBERT 0.00 55.42 55.42 AP 00393932 09/12/2018 BERNELL HYDRAULICS INC 0.00 212.42 212.42 AP 00393933 09/12/2018 BEVINS ROADSIDING INC 4,000.00 0.00 4,000.00 AP 00393934 09/12/2018 BISHOP COMPANY 2,197.80 0.00 2,197.80 AP 00393935 09/12/2018 BLAINE WINDOW HARDWARE INC. 929.20 0.00 929.20 AP 00393936 09/12/2018 BLUNSTONE & ARGENT INC. 550.00 0.00 550.00 AP 00393937 09/12/2018 BLUNSTONE & ARGENT INC. 13,645.00 0.00 13,645.00 AP 00393938 09/12/2018 BOOT BARN INC. 3,756.48 0.00 3,756.48 AP 00393939 09/12/2018 C V W D 389.79 0.00 389.79 AP 00393941 09/12/2018 C V W D 41,025.65 0.00 41,025.65 AP 00393942 09/12/2018 CAL OSHA REPORTER 395.00 0.00 395.00 AP 00393943 09/12/2018 CAL -OSHA PENALTIES 560.00 0.00 560.00 AP 00393944 09/12/2018 CALIFORNIA, STATE OF 100.00 0.00 100.00 AP 00393945 09/12/2018 CALIFORNIA, STATE OF 8.44 0.00 8.44 AP 00393946 09/12/2018 CALIN, ANGELA 800.00 0.00 800.00 AP 00393947 09/12/2018 CAMPOS, ENMA P. 2,137.50 0.00 2,137.50 AP 00393948 09/12/2018 CCS ORANGE COUNTY JANITORIAL INC. 7,873.70 0.00 7,873.70 AP 00393949 09/12/2018 CHARTER COMMUNICATIONS 9,343.46 4,370.12 13,713.58 *** AP 00393950 09/12/2018 CINTAS CORPORATION #150 2,068.09 29.05 2,097.14 *** AP 00393951 09/12/2018 CITY RENTALS 37.40 0.00 37.40 AP 00393952 09/12/2018 CLAREMONT COURIER 604.00 0.00 604.00 AP 00393953 09/12/2018 COAST RECREATION INC 1,846.21 0.00 1,846.21 AP 00393954 09/12/2018 COMMUNITY BANK 15,146.59 0.00 15,146.59 User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 09/25/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 14:25:51 Page 9 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/11/2018 through 9/24/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00393955 09/12/2018 CONSOLIDATED ELECTRICAL DISTR INC 25.44 0.00 25.44 AP 00393956 09/12/2018 D AND K CONCRETE COMPANY 2,861.86 0.00 2,861.86 AP 00393957 09/12/2018 D M CONTRACTING INC 73,191.56 0.00 73,191.56 AP 00393958 09/12/2018 DAISY 1,208.17 0.00 1,208.17 AP 00393959 09/12/2018 DEMCOINC 114.65 0.00 114.65 AP 00393960 09/12/2018 DIRECTV 75.79 0.00 75.79 AP 00393961 09/12/2018 DONG, YIBI 873.60 0.00 873.60 AP 00393962 09/12/2018 DUDE SOLUTIONS 30,000.00 0.00 30,000.00 AP 00393963 09/12/2018 EDUCATIONAL CREDIT MANAGEMENT CORP. 5.00 0.00 5.00 AP 00393964 09/12/2018 EDWARD PROFESSIONAL ADVISORS 2,625.00 0.00 2,625.00 AP 00393965 09/12/2018 EMPLOYMENT DEVELOPMENT DEPT. 60.00 0.00 60.00 AP 00393966 09/12/2018 ESRI 144,056.17 23,300.00 167,356.17 *** AP 00393967 09/12/2018 FACULTY PHYSICIANS & SURGEONS OF LLUSM 50.00 0.00 50.00 AP 00393968 09/12/2018 FEDERAL EXPRESS CORP 87.30 0.00 87.30 AP 00393969 09/12/2018 FLEET SERVICES INC. 0.00 308.19 308.19 AP 00393970 09/12/2018 FORTIN LAW GROUP 3,980.02 0.00 3,980.02 AP 00393971 09/12/2018 FRAZER CONSTRUCTION CO 4,041.66 0.00 4,041.66 AP 00393972 09/12/2018 FRAZER CONSTRUCTION CO 3,464.28 0.00 3,464.28 AP 00393973 09/12/2018 FRAZER CONSTRUCTION CO 4,041.66 0.00 4,041.66 AP 00393974 09/12/2018 FRONTIER COMM 1,797.52 636.74 2,434.26 *** AP 00393975 09/12/2018 GALE/CENGAGE LEARNING 446.05 0.00 446.05 AP 00393976 09/12/2018 GRAINGER 153.36 0.00 153.36 AP 00393977 09/12/2018 GRANICUS INC 4,144.96 0.00 4,144.96 AP 00393978 09/12/2018 GRAPHICS FACTORY INC. 1,952.72 0.00 1,952.72 AP 00393979 09/12/2018 GRAY, ALLEN 2,443.53 0.00 2,443.53 AP 00393980 09/12/2018 HEARTSAVERS LLC 308.00 0.00 308.00 AP 00393981 09/12/2018 HERITAGE EDUCATION GROUP 1,078.00 0.00 1,078.00 AP 00393982 09/12/2018 HI WAY SAFETY INC 906.74 0.00 906.74 AP 00393983 09/12/2018 HILLS PET NUTRITION SALES INC 813.72 0.00 813.72 AP 00393984 09/12/2018 HMC ARCHITECTS 0.00 129,192.21 129,192.21 AP 00393985 09/12/2018 HMC ARCHITECTS 0.00 4,115.85 4,115.85 AP 00393986 09/12/2018 HUERTA, GLORIA 177.46 0.00 177.46 AP 00393987 09/12/2018 INPRO CORPORATION 647.34 0.00 647.34 AP 00393988 09/12/2018 KEYSER MARSTON ASSOCIATES INC 3,672.50 0.00 3,672.50 AP 00393989 09/12/2018 KEYSER MARSTON ASSOCIATES INC 1,512.00 0.00 1,512.00 AP 00393990 09/12/2018 KEYSER MARSTON ASSOCIATES INC 1,687.50 0.00 1,687.50 AP 00393991 09/12/2018 LENOVO (UNITED STATES) INC. 1,011.77 0.00 1,011.77 AP 00393992 09/12/2018 LIEBERT CASSIDY WHITMORE 24,201.00 1,225.00 25,426.00 *** AP 00393993 09/12/2018 LOS ANGELES FREIGHTLINER 24.48 0.00 24.48 AP 00393994 09/12/2018 MARIPOSA LANDSCAPES INC 11,721.03 0.00 11,721.03 AP 00393995 09/12/2018 MARTINEZ, ALEC 1,860.54 0.00 1,860.54 AP 00393996 09/12/2018 MIDWEST TAPE 1,307.99 0.00 1,307.99 AP 00393997 09/12/2018 MIG 4,995.00 0.00 4,995.00 AP 00393998 09/12/2018 MOUNTAIN VIEW POOL REMODELING 650.00 0.00 650.00 AP 00393999 09/12/2018 MOUNTAIN VIEW SMALL ENG REPAIR 182.59 0.00 182.59 AP 00394000 09/12/2018 NAPA AUTO PARTS 11.53 97.67 109.20 *** AP 00394001 09/12/2018 NAUMAN HOBBS MATERIAL HANDLING 73.17 0.00 73.17 User: VLOPEZ - VERONICA LOPEZ Page: 2 Current Date: 09/25/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 14:25:51 Page 10 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/11/2018 through 9/24/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394002 09/12/2018 NEIUBER, ROBERT 10.00 0.00 10.00 AP 00394003 09/12/2018 NEW COLOR SCREEN PRINTING & EMBROIDERY 371.74 0.00 371.74 AP 00394004 09/12/2018 NUNEZ, CLAUDIA 5,191.55 0.00 5,191.55 AP 00394005 09/12/2018 OKWUOKEI, UCHE 120.00 0.00 120.00 AP 00394006 09/12/2018 ONTRAC 74.29 0.00 74.29 AP 00394007 09/12/2018 PETES ROAD SERVICE INC 1,349.04 0.00 1,349.04 AP 00394008 09/12/2018 PHOENIX, KAYDEN 165.00 0.00 165.00 AP 00394009 09/12/2018 PIRTLE WELDING 350.00 0.00 350.00 AP 00394010 09/12/2018 PRE -PAID LEGAL SERVICES INC 66.98 0.00 66.98 AP 00394011 09/12/2018 RANCHO SMOG CENTER 199.75 0.00 199.75 AP 00394012 09/12/2018 RDO EQUIPMENT COMPANY 998.87 0.00 998.87 AP 00394013 09/12/2018 RICHARD WIGHTMAN CONSTRUCTION INC 7,840.00 0.00 7,840.00 AP 00394014 09/12/2018 RICHARD WIGHTMAN CONSTRUCTION INC 6,720.00 0.00 6,720.00 AP 00394015 09/12/2018 RICHARD WIGHTMAN CONSTRUCTION INC 7,840.00 0.00 7,840.00 AP 00394016 09/12/2018 RICHARD WIGHTMAN CONSTRUCTION INC 3,945.00 0.00 3,945.00 AP 00394017 09/12/2018 RIVAS, DANIEL 250.00 0.00 250.00 AP 00394018 09/12/2018 RODAS' AUTO REPAIR 2,461.85 0.00 2,461.85 AP 00394019 09/12/2018 ROSEBURROUGH TOOLS INC 377.79 0.00 377.79 AP 00394020 09/12/2018 ROTO ROOTER 175.00 0.00 175.00 AP 00394021 09/12/2018 ROYAL INDUSTRIAL SOLUTIONS CITY OF INDUSTRY 170.11 0.00 170.11 AP 00394022 09/12/2018 S C C E ELECTRICAL SERVICES 285.00 0.00 285.00 AP 00394023 09/12/2018 SAN BERNARDINO COUNTY SHERIFFS DEPT 408.00 0.00 408.00 AP 00394024 09/12/2018 SAN BERNARDINO COUNTY SHERIFFS DEPT 1,505.52 0.00 1,505.52 AP 00394025 09/12/2018 SAN BERNARDINO COUNTY REGISTRAR OF VOTERS 92,019.00 0.00 92,019.00 AP 00394026 09/12/2018 SAN BERNARDINO CTY FIRE PROTECTION DIST 0.00 5,267.00 5,267.00 AP 00394027 09/12/2018 SBPEA 1,613.81 0.00 1,613.81 AP 00394028 09/12/2018 SC FUELS 0.00 6,475.43 6,475.43 AP 00394029 09/12/2018 SHERIFFS COURT SERVICES 568.23 0.00 568.23 AP 00394030 09/12/2018 SIGN SHOP, THE 39.20 0.00 39.20 AP 00394031 09/12/2018 SLABACK, STEVEN 241.18 0.00 241.18 AP 00394032 09/12/2018 SO CALIF GAS COMPANY 1,459.45 62.33 1,521.78 *** AP 00394036 09/12/2018 SOUTHERN CALIFORNIA EDISON 29,959.26 2,798.14 32,757.40 *** AP 00394037 09/12/2018 SOUTHERN CALIFORNIA EDISON 402.98 0.00 402.98 AP 00394038 09/12/2018 SOUTHERN CALIFORNIA EDISON 13,180.09 0.00 13,180.09 AP 00394039 09/12/2018 SOUTHERN CALIFORNIA LAUNDRY CO LLC 430.80 0.00 430.80 AP 00394040 09/12/2018 SOUTHLAND SPORTS OFFICIALS 368.00 0.00 368.00 AP 00394041 09/12/2018 STREAMLINE PRESS INC 256.08 0.00 256.08 AP 00394042 09/12/2018 SUMO MANIA - PARTY RENTAL CA 575.00 0.00 575.00 AP 00394043 09/12/2018 SUPERION LLC 3,200.00 0.00 3,200.00 AP 00394044 09/12/2018 SWEET DOUGH CAFE 405.00 0.00 405.00 AP 00394045 09/12/2018 THE COUNSELING TEAM INTERNATIONAL 0.00 562.50 562.50 AP 00394046 09/12/2018 TIREHUB LLC 0.00 811.37 811.37 AP 00394047 09/12/2018 TROSS, LINDA M 280.00 0.00 280.00 AP 00394048 09/12/2018 UNITED WAY 93.00 0.00 93.00 AP 00394049 09/12/2018 VERIZON 22.35 0.00 22.35 AP 00394050 09/12/2018 VERIZON WIRELESS - LA 195.07 0.00 195.07 AP 00394051 09/12/2018 VERIZON WIRELESS - LA 4,892.84 0.00 4,892.84 User: VLOPEZ - VERONICA LOPEZ Page: 3 Current Date: 09/25/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 14:25:51 Page 11 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/11/2018 through 9/24/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394052 09/12/2018 VIVERAE INC 1,150.00 0.00 1,150.00 AP 00394053 09/12/2018 VOHNE LICHE KENNELS INC 134.69 0.00 134.69 AP 00394054 09/12/2018 WAXIE SANITARY SUPPLY 8,391.20 0.00 8,391.20 AP 00394055 09/12/2018 WELLS, JUDITH 49.60 0.00 49.60 AP 00394056 09/12/2018 WESTRUX INTERNATIONAL INC 0.00 178.25 178.25 AP 00394057 09/12/2018 WOLFBROWN LLC 1,500.00 0.00 1,500.00 AP 00394058 09/12/2018 YORK INSURANCE SERVICES GROUP INC 262.94 0.00 262.94 AP 00394059 09/13/2018 BEST BEST AND KRIEGER 1,318.50 0.00 1,318.50 AP 00394060 09/13/2018 BRODART BOOKS 2,674.40 0.00 2,674.40 AP 00394061 09/13/2018 CITRUS MOTORS ONTARIO INC 0.00 144.71 144.71 AP 00394062 09/13/2018 DUMBELL MAN FITNESS EQUIPMENT, THE 340.66 0.00 340.66 AP 00394063 09/13/2018 FORD OF UPLAND INC 5,299.53 0.00 5,299.53 AP 00394064 09/13/2018 HOSE MAN INC 0.00 66.54 66.54 AP 00394065 09/13/2018 OFFICE DEPOT 3,626.36 0.00 3,626.36 AP 00394066 09/13/2018 ORKIN PEST CONTROL 628.68 0.00 628.68 AP 00394067 09/13/2018 OVERDRIVE INC 509.90 0.00 509.90 AP 00394068 09/13/2018 PIONEER MANUFACTURING 2,984.69 0.00 2,984.69 AP 00394069 09/13/2018 PSA PRINT GROUP 1,252.91 0.00 1,252.91 AP 00394070 09/13/2018 SIEMENS INDUSTRY INC 38,902.28 0.00 38,902.28 AP 00394071 09/13/2018 THOMSON REUTERS WEST PUBLISHING CORP 364.93 0.00 364.93 AP 00394072 09/19/2018 6TH & HERMOSA JP/DF LLC 300,723.00 0.00 300,723.00 AP 00394073 09/19/2018 A AND R TIRE SERVICE 331.24 0.00 331.24 AP 00394074 09/19/2018 AFLAC GROUP INSURANCE 5,073.06 0.00 5,073.06 AP 00394075 09/19/2018 AGI GENERAL CONTRACTING 15,000.00 0.00 15,000.00 AP 00394076 09/19/2018 AGI GENERAL CONTRACTING 15,000.00 0.00 15,000.00 AP 00394077 09/19/2018 AGUILAR, ARIANA 50.00 0.00 50.00 AP 00394078 09/19/2018 ALBERT A. WEBB 6,774.90 0.00 6,774.90 AP 00394079 09/19/2018 ALLIED UNIVERSAL SECURITY SERVICES 2,365.78 0.00 2,365.78 AP 00394080 09/19/2018 ARB/PERP AIR RESOURCES BOARD 2,418.75 0.00 2,418.75 AP 00394081 09/19/2018 ART OF LIVING FOUNDATION 24.00 0.00 24.00 AP 00394082 09/19/2018 AT&T MOBILITY 0.00 86.46 86.46 AP 00394083 09/19/2018 BILLINGS, CURT 191.38 0.00 191.38 AP 00394084 09/19/2018 BLUM ELECTRIC 3,563.62 0.00 3,563.62 AP 00394085 09/19/2018 BORDIN SEMMER LLP 9,348.84 0.00 9,348.84 AP 00394086 09/19/2018 BUREAU VERITAS NORTH AMERICA INC 553.72 0.00 553.72 AP 00394089 09/19/2018 C V W D 136,060.15 1,712.21 137,772.36 *** AP 00394090 09/19/2018 CAL PERS LONG TERM CARE 254.14 0.00 254.14 AP 00394091 09/19/2018 CANSINO, NAELA 371.54 0.00 371.54 AP 00394092 09/19/2018 CCS ORANGE COUNTY JANITORIAL INC. 175,940.03 0.00 175,940.03 AP 00394093 09/19/2018 CHAUNCEY, STEPHEN ALLEN 25.00 0.00 25.00 AP 00394094 09/19/2018 CHOE, JOON HO 21.88 0.00 21.88 AP 00394095 09/19/2018 CHOI, SEUNGJIN 60.56 0.00 60.56 AP 00394096 09/19/2018 CINTAS CORPORATION #150 0.00 472.75 472.75 AP 00394097 09/19/2018 CONCEPT POWDER COATING 0.00 480.00 480.00 AP 00394098 09/19/2018 CONSOLIDATED ELECTRICAL DISTR INC 149.77 0.00 149.77 AP 00394099 09/19/2018 CONVERGEONE INC. 2,115.00 0.00 2,115.00 AP 00394100 09/19/2018 COOK, LAUREN 15.00 0.00 15.00 User: VLOPEZ - VERONICA LOPEZ Page: 4 Current Date: 09/25/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 14:25:51 Page 12 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/11/2018 through 9/24/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394101 09/19/2018 CORELOGIC SOLUTIONS LLC 257.50 0.00 257.50 AP 00394102 09/19/2018 CORODATA MEDIA STORAGE INC 2,099.91 0.00 2,099.91 AP 00394103 09/19/2018 CRILE, GUNNAR 15.00 0.00 15.00 AP 00394104 09/19/2018 D & D SERVICES INC. 451.50 0.00 451.50 AP 00394105 09/19/2018 DAVIS, BETTYE 8.31 0.00 8.31 AP 00394106 09/19/2018 DEPENDABLE COMPANY INC. 32.25 0.00 32.25 AP 00394107 09/19/2018 DICKINSON JANITORIAL SUPPLIES 105.33 0.00 105.33 AP 00394108 09/19/2018 DIRECTV 250.75 0.00 250.75 AP 00394109 09/19/2018 DLIMAGING 17.37 0.00 17.37 AP 00394110 09/19/2018 DLIMAGING 190.00 0.00 190.00 AP 00394111 09/19/2018 DOLE, MAGGIE 50.00 0.00 50.00 AP 00394112 09/19/2018 ELIE, TESIANA 245.00 0.00 245.00 AP 00394113 09/19/2018 ERICKSON HALL CONSTRUCTION 0.00 7,290.00 7,290.00 AP 00394114 09/19/2018 ERICKSON HALL CONSTRUCTION 0.00 5,600.00 5,600.00 AP 00394115 09/19/2018 ERVIN, ANNA 40.00 0.00 40.00 AP 00394116 09/19/2018 EXECUTIVE AUTO DETAIL 525.00 0.00 525.00 AP 00394117 09/19/2018 EXPERIAN 52.00 0.00 52.00 AP 00394118 09/19/2018 FACER, LINDA 121.35 0.00 121.35 AP 00394119 09/19/2018 FIREHOUSE INNOVATIONS CORP 0.00 9,700.00 9,700.00 AP 00394120 09/19/2018 FIX IT NICK THE HANDYMAN 229.00 0.00 229.00 AP 00394121 09/19/2018 FLORES, CHRISTOPHER 15.00 0.00 15.00 AP 00394122 09/19/2018 FMB TRUCK OUTFITTERS 21.44 0.00 21.44 AP 00394123 09/19/2018 FORTIN LAW GROUP 25,506.21 0.00 25,506.21 AP 00394124 09/19/2018 FRAIJO, ESTHER 22.83 0.00 22.83 AP 00394125 09/19/2018 FRASURE, MICHAEL 19.85 0.00 19.85 AP 00394126 09/19/2018 FREEMAN, MICHAEL 13.71 0.00 13.71 AP 00394127 09/19/2018 FRONTIER COMM 1,594.23 691.13 2,285.36 *** AP 00394128 09/19/2018 G AND M BUSINESS INTERIORS 37.60 0.00 37.60 AP 00394129 09/19/2018 GABRIEL, DEBRA 50.00 0.00 50.00 AP 00394130 09/19/2018 GALE/CENGAGE LEARNING 28.27 0.00 28.27 AP 00394131 09/19/2018 GARCIA, JANETH 15.00 0.00 15.00 AP 00394132 09/19/2018 GATES, THERESA 2,300.00 0.00 2,300.00 AP 00394133 09/19/2018 GEOGRAPHICS 503.75 0.00 503.75 AP 00394134 09/19/2018 GEORGE HILLS COMPANY 991.27 0.00 991.27 AP 00394135 09/19/2018 GOSE, DALE 50.00 0.00 50.00 AP 00394136 09/19/2018 GRAINGER 148.27 0.00 148.27 AP 00394137 09/19/2018 GRANICUS INC 2,072.48 0.00 2,072.48 AP 00394138 09/19/2018 GRAY, ALLEN 1,000.00 0.00 1,000.00 AP 00394139 09/19/2018 GUERRA, KELLY 63.96 0.00 63.96 AP 00394140 09/19/2018 GUZMAN JR., ESTEBAN 500.00 0.00 500.00 AP 00394141 09/19/2018 HANSEN, BARBARA 24.00 0.00 24.00 AP 00394142 09/19/2018 HARTE, KASSANDRA 50.00 0.00 50.00 AP 00394143 09/19/2018 HENDERSON, RYAN 111.93 0.00 111.93 AP 00394144 09/19/2018 HERNANDEZ, PAULA 518.75 0.00 518.75 AP 00394145 09/19/2018 HERNANDEZ, VANESSA 121.77 0.00 121.77 AP 00394146 09/19/2018 HICKMAN, DEANNA 6.49 0.00 6.49 AP 00394147 09/19/2018 HILLS PET NUTRITION SALES INC 1,650.87 0.00 1,650.87 User: VLOPEZ - VERONICA LOPEZ Page: 5 Current Date: 09/25/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 14:25:51 Page 13 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/11/2018 through 9/24/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394148 09/19/2018 HOLT, RYAN 0.00 270.00 270.00 AP 00394149 09/19/2018 HORIZONS CONSTRUCTION COMPANY INTERNATIONAL 0.00 127,142.80 127,142.80 AP 00394150 09/19/2018 INDERWIESCHE, MATT 1,104.00 0.00 1,104.00 AP 00394151 09/19/2018 INLAND DESERT SECURITY & COMMUNICATIONS INC 50.00 0.00 50.00 AP 00394152 09/19/2018 INLAND PRESORT & MAILING SERVICES 98.78 0.00 98.78 AP 00394153 09/19/2018 INTERNATIONAL LINE BUILDERS INC 10,527.10 0.00 10,527.10 AP 00394154 09/19/2018 INTERWEST CONSULTING GROUP INC 240.00 0.00 240.00 AP 00394155 09/19/2018 JOHNNY ALLEN TENNIS ACADEMY 3,581.40 0.00 3,581.40 AP 00394156 09/19/2018 JONES, COURTNEY 0.76 0.00 0.76 AP 00394157 09/19/2018 JOYFUL CHILD FOUNDATION, THE 190.00 0.00 190.00 AP 00394158 09/19/2018 K -K WOODWORKING 96.88 0.00 96.88 AP 00394159 09/19/2018 KAMJIWARA, MAGDALENA 15.00 0.00 15.00 AP 00394160 09/19/2018 KHODAY, GNANESWARASA 6.49 0.00 6.49 AP 00394161 09/19/2018 KNIGHT, AMANDA 22.89 0.00 22.89 AP 00394162 09/19/2018 KONG, ELIZABETH SAMNANG 550.00 0.00 550.00 AP 00394163 09/19/2018 KRONOS INC 0.00 180.00 180.00 AP 00394164 09/19/2018 KUHN, GINA 164.96 0.00 164.96 AP 00394165 09/19/2018 LANDAVERDE, VANESSA 15.00 0.00 15.00 AP 00394166 09/19/2018 LAU, MELISSA 37.68 0.00 37.68 AP 00394167 09/19/2018 LEE, RODERIC 15.00 0.00 15.00 AP 00394168 09/19/2018 LENOVO (UNITED STATES) INC. 225.20 0.00 225.20 AP 00394169 09/19/2018 LEVEL 3 COMMUNICATIONS LLC 5,291.57 0.00 5,291.57 AP 00394170 09/19/2018 LEVERAGE INFORMATION SYSTEMS INC 64,672.72 0.00 64,672.72 AP 00394171 09/19/2018 LIEBERT CASSIDY WHITMORE 27,397.85 0.00 27,397.85 AP 00394174 09/19/2018 LOWES COMPANIES INC. 6,590.84 2,355.54 8,946.38 *** AP 00394175 09/19/2018 MAGEE, PEGGY 346.88 0.00 346.88 AP 00394176 09/19/2018 MAGELLAN ADVISORS LLC 78,759.55 0.00 78,759.55 AP 00394177 09/19/2018 MASON, DAVID 750.00 0.00 750.00 AP 00394178 09/19/2018 MENDOZA JR, SALVADOR 15.00 0.00 15.00 AP 00394179 09/19/2018 MENKE, CHRISTOPHER 15.00 0.00 15.00 AP 00394180 09/19/2018 MERRILL GARDENS AT RANCHO CUCAMONGA 2,726.00 0.00 2,726.00 AP 00394181 09/19/2018 MIDWEST TAPE 56.14 0.00 56.14 AP 00394182 09/19/2018 MIJAC ALARM COMPANY 102.00 0.00 102.00 AP 00394183 09/19/2018 MMASC 85.00 0.00 85.00 AP 00394184 09/19/2018 MONTGOMERY HARDWARE CO 294.16 0.00 294.16 AP 00394185 09/19/2018 MULLIGAN, SONIA 109.50 0.00 109.50 AP 00394186 09/19/2018 NGAI, BALDWIN 109.49 0.00 109.49 AP 00394187 09/19/2018 NUNEZ, CLAUDIA 105.95 0.00 105.95 AP 00394188 09/19/2018 ONTRAC 15.04 0.00 15.04 AP 00394189 09/19/2018 OPENDNS INC 898.43 0.00 898.43 AP 00394190 09/19/2018 PAHISSA, MS LAUREN 0.00 1,000.00 1,000.00 AP 00394191 09/19/2018 PFINIX CREATIVE GROUP 9,475.00 0.00 9,475.00 AP 00394192 09/19/2018 PIRTLE WELDING 200.00 0.00 200.00 AP 00394193 09/19/2018 PORAC 210.00 0.00 210.00 AP 00394194 09/19/2018 PORAC LEGAL DEFENSE FUND 229.50 0.00 229.50 AP 00394195 09/19/2018 R AND R AUTOMOTIVE 640.15 0.00 640.15 AP 00394196 09/19/2018 ROTO ROOTER 6,400.00 0.00 6,400.00 User: VLOPEZ - VERONICA LOPEZ Page: 6 Current Date: 09/25/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 14:25:51 Page 14 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/11/2018 through 9/24/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394197 09/19/2018 SAFEWAY SIGN COMPANY 2,715.30 0.00 2,715.30 AP 00394198 09/19/2018 SAN BERNARDINO CTY EMS NURSES NETWORK 0.00 120.00 120.00 AP 00394199 09/19/2018 SANFT, THOMAS 124.26 0.00 124.26 AP 00394200 09/19/2018 SASSOON, LORI 6.49 0.00 6.49 AP 00394201 09/19/2018 SC FUELS 26,320.96 0.00 26,320.96 AP 00394202 09/19/2018 SC FUELS 0.00 2,103.13 2,103.13 AP 00394203 09/19/2018 SCOTT, MICHAEL 464.65 0.00 464.65 AP 00394204 09/19/2018 SEPULVEDA-BURCHIT, KRISTIE 250.00 0.00 250.00 AP 00394205 09/19/2018 SHOETERIA 1,674.09 0.00 1,674.09 AP 00394206 09/19/2018 SHOGUN LA VERNE LLC 5,000.00 0.00 5,000.00 AP 00394207 09/19/2018 SHOOK, BRIAN 0.00 270.00 270.00 AP 00394208 09/19/2018 SHRED PROS 0.00 58.00 58.00 AP 00394209 09/19/2018 SILVER & WRIGHT LLP 13,338.10 0.00 13,338.10 AP 00394210 09/19/2018 SMALLING, JOAN 8.31 0.00 8.31 AP 00394211 09/19/2018 SOUTH COAST AQMD 0.00 538.58 538.58 AP 00394216 09/19/2018 SOUTHERN CALIFORNIA EDISON 27,422.90 0.00 27,422.90 AP 00394217 09/19/2018 SPRINT 0.00 121.95 121.95 AP 00394218 09/19/2018 STATEWIDE TRAFFIC SAFETY & SIGNS INC 132.98 0.00 132.98 AP 00394219 09/19/2018 STEARN, FRANCES 43.07 0.00 43.07 AP 00394220 09/19/2018 STOTZ EQUIPMENT 229.01 0.00 229.01 AP 00394221 09/19/2018 TICKETS.COM INC 1,745.18 0.00 1,745.18 AP 00394222 09/19/2018 TIREHUB LLC 2,952.49 0.00 2,952.49 AP 00394223 09/19/2018 TRIMBLE, RUTH 16.02 0.00 16.02 AP 00394224 09/19/2018 U.S. BANK PARS ACCT #6746022500 23,184.90 0.00 23,184.90 AP 00394225 09/19/2018 U.S. BANK PARS ACCT #6746022500 1,425.68 0.00 1,425.68 AP 00394226 09/19/2018 UNION BANK TRUST DEPARTMENT 9,955.00 0.00 9,955.00 AP 00394227 09/19/2018 UNITED PACIFIC SERVICES INC 74,690.00 0.00 74,690.00 AP 00394228 09/19/2018 UNITED SITE SERVICES OF CA INC 1,296.75 0.00 1,296.75 AP 00394229 09/19/2018 VASQUEZ, LISA 22.83 0.00 22.83 AP 00394234 09/19/2018 VERIZON WIRELESS - LA 8,292.40 0.00 8,292.40 AP 00394235 09/19/2018 VICTORIA ANIMAL HOSPITAL 100.00 0.00 100.00 AP 00394236 09/19/2018 VIDO SAMARZICH INC 441,955.20 0.00 441,955.20 AP 00394237 09/19/2018 VIGILANT SOLUTIONS 118,961.06 0.00 118,961.06 AP 00394238 09/19/2018 VISION SERVICE PLAN CA 11,380.80 0.00 11,380.80 AP 00394239 09/19/2018 WASHINGTON, CANDICE 15.00 0.00 15.00 AP 00394240 09/19/2018 WAXIE SANITARY SUPPLY 5,008.13 264.67 5,272.80 *** AP 00394241 09/19/2018 WENGER, JEFF 0.00 42.24 42.24 AP 00394242 09/19/2018 WIGNALL MUSEUM 1,862.50 0.00 1,862.50 AP 00394243 09/19/2018 ZALDIVAR, GRACIELA 15.00 0.00 15.00 AP 00394244 09/19/2018 ZAPATA, EVGENIYA 15.00 0.00 15.00 AP 00394245 09/20/2018 AIRGAS USA LLC 183.52 0.00 183.52 AP 00394246 09/20/2018 FORD OF UPLAND INC 2,886.00 0.00 2,886.00 AP 00394247 09/20/2018 OFFICE DEPOT 3,456.92 0.00 3,456.92 AP 00394248 09/20/2018 PSA PRINT GROUP 77.58 0.00 77.58 AP 00394249 09/24/2018 CALIFORNIA DPT OF TAX & FEE ADMINISTRATION 2,469.73 800.11 3,269.84 *** User: VLOPEZ - VERONICA LOPEZ Page: 7 Current Date: 09/25/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 14:25:51 Page 15 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/11/2018 through 9/24/2018 Check No. Check Date Vendor Name Citv Fire Amount Total City: $3,400,745.44 Total Fire: $342,318.93 Grand Total: . Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 8 Current Date: 09/25/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 14:25:51 Page 16 DATE: October 3, 2018 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Ivan Rojer, Fire Chief Eric Noreen, Deputy Fire Chief SUBJECT: CONSIDERATION OF APPROVAL OF THE STANDARD MEMORANDUM OF UNDERSTANDING BETWEEN THE FEDERAL BUREAU OF INVESTIGATION AND THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RELATING TO THE ASSIGNMENT OF EMPLOYEES FROM THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT TO THE FBI LED JOINT TERRORISM TASK FORCE IN THE THE INLAND EMPIRE. RECOMMENDATION: Fire District staff recommend approval of the standard Memorandum of Understanding (MOU) between the Federal Bureau of Investigation (FBI) and the Rancho Cucamonga Fire Protection District (RCFPD) in the assignment of employees from the RCFPD to the FBI led Joint Terrorism Task Force (JTTF). BACKGROUND: The RCFPD has been a leader in Active Shooter/Tactical Response incidents that have occurred throughout the region. The RCFPD works hand-in-hand with local Fire and Law Enforcement Agencies with training, intelligence sharing and emergency response to terrorism related incidents. Real time intelligence sharing between first responder agencies is critical to the safety of our personnel and members of the community. This agreement provides the avenue for the RCFPD to receive real time classified intelligence at a top-secret level. The policy of the United States with regard to domestic and international terrorism is to deter, defeat and respond vigorously to all terrorist attacks on our territory and against our citizens, or facilities. Within the United States, the Department of Justice, acting through the FBI, is the lead domestic agency for the counterterrorism effort. ANALYSIS: To ensure there is a robust capability to deter, defeat, and respond vigorously to terrorism in the U.S. or against any U.S. interest, the FBI recognizes the need for all Federal, State, local, and tribal agencies that are involved in fighting terrorism to coordinate and share information and resources. To that end, the FBI believes that the creation of the FBI National Joint Terrorism Task Force (NJTTF) and JTTFs embodies the objectives of the U.S. policy on counterterrorism as set forth in Presidential Directives. JTTFs are the Page 17 nations front line on terrorism. They are made up of small cells of highly trained, locally based, investigators, analysts and linguists derived from law enforcement, intelligence and fire agencies. The task forces are based in one hundred -four (104) cities nationwide. FBI policy for the NJTTF and JTTFs is to provide a mechanism to facilitate sharing FBI information with intelligence and first responder communities to protect the United States against threats to our national security, including international terrorism, and thereby improving the effectiveness of first responders, consistent with the protection of classified or otherwise sensitive intelligence and first responder information, including sources and methods. All NJTTF and JTTF operational and investigative activity, including the collection, retention and dissemination of personal information, will be conducted in a manner that protects and preserves the constitutional rights and civil liberties of all persons in the United States. The MOU will improve lines of communication between the FBI/JTTF and the RCFPD. There are other fire departments in the region that have entered into similar agreements (Cal Fire Riverside, Orange County Fire Authority, Los Angeles Fire Department and Los Angeles County Fire Department). This type of agreement between the FBI and local law enforcement or fire department agencies requires the assigned employee to work twenty hours per month at the JTTF. FISCAL IMPACT: A total not to exceed twenty hours of commitment per month for the approved employee assigned to the Joint Terrorism Task Force. The hours for the employee position funded are from Fire Fund/Fire Suppression Account #3281508-5005. These are regularly budgeted hours the employee would be assigned to work and there is no separate additional cost for participation in this task force. The model is similar to that which law enforcement has used for many years. COUNCIL GOAL(S) ADDRESSED: Continue to "Harden the Target" through collaboration with Fire and Law Enforcement Communities. ATTACHMENTS: Description ATTACHMENT 1 - MOU JTTF Between FBI and RCFPD Page 18 ATTACHMENT 1 JOINT TERRORISM TASK FORCE STANDARD MEMORANDUM OF UNDERSTANDING BETWEEN THE FEDERAL BUREAU OF INVESTIGATION AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT PRF.AMRI,F, The policy of the United States with regard to domestic and international terrorism is to deter, defeat, and respond vigorously to all terrorist attacks on our territory and against our citizens, or facilities. Within the United States, the Department of Justice, acting through the Federal Bureau of Investigation (FBI), is the lead domestic agency for the counterterrorism effort. In order to ensure that there is a robust capability to deter, defeat, and respond vigorously to terrorism in the U.S. or against any U.S. interest, the FBI recognizes the need for all federal, state, local, and tribal agencies that are involved in fighting terrorism to coordinate and share information and resources. To that end, the FBI believes that the creation of the FBI National Joint Terrorism Task Force (NJTTF) and Joint Terrorism Task Forces (JTTFs) embodies the objectives of the U.S. policy on counterterrorism as set forth in Presidential Directives. FBI policy for the NJTTF and JTTFs is to provide a vehicle to facilitate sharing FBI information with the intelligence and law enforcement communities to protect the United States against threats to our national security, including international terrorism, and thereby improve the effectiveness of law enforcement, consistent with the protection of classified or otherwise sensitive intelligence and law enforcement information, including sources and methods. All NJTTF and JTTF operational and investigative activity, including the collection, retention and dissemination of personal information, will be conducted in a manner that protects and preserves the constitutional rights and civil liberties of all persons in the United States. This Memorandum of Understanding (MOU) shall serve to establish the parameters for the detail of employees from Rancho Cucamonga Fire Protection District (RCFPD) to the FBI -led JTTFs in the Inland Empire (known as Riverside resident agency RRA). Page 19 1. All Joint Terrorism Task Force (JTTF) personnel will adhere to all applicable Attorney General's Guidelines and directives, as well as FBI policies and procedures. 2. The Attorney General's Guidelines for Domestic FBI Operations (AGG-Dom) and the FBI's Domestic Investigations and Operations Guide (DIOG) apply to all FBI domestic investigations and operations conducted by an "FBI employee" which includes, but is not limited to, Task Force Officers (TFO), Task Force Members (TFM) and Task Force Participants (TFP), hereafter referred to collectively as task force personnel. 3. Task force personnel will comply with DIOG and specifically review section 3.3 which enumerates roles and responsibilities for task force personnel. 4. The supervisory chain of command for all JTTF matters will be the established FBI chain of command; specifically the Assistant Director in Charge (ADIC) if assigned, Special Agent in Charge (SAC), Assistant Special Agent in Charge (ASAC) and JTTF Supervisory Special Agent (SSA). 5. State, local, and tribal task force personnel of the local JTTFs, as well as appropriate supervisory personnel responsible for these individuals, must apply for and receive a Top Secret/Sensitive Compartmented Information (TS/SCI) Security Clearance granted by the FBI. Task force personnel from other federal agencies must obtain a TS/SCI clearance from their agency and have this information passed to the FBI. 6. The RCFPD part time Task force officer is expected to be assigned for a minimum of One (1) year and a maximum of five (5) years, unless otherwise coordinated between supervisory personnel of both agencies. For the purpose of this MOU, there will be an annual reevaluation and opt out option of the task force officer from RCFPD to the JTTF. 7. All task force personnel and officers will adhere to the same rules and regulations as FBI employees with regard to conduct and activities while in FBI spaces, while operating FBI vehicles, and while conducting JTTF business. 8. As described in this MOU and agreed upon between the RCFPD and the JTTF RRA (Riverside resident agencency) the current RCFPD employee assigned to the JTTF will be designated as part-time JTTF Task Force Officer. A. The RCFPD Part-time JTTF task force officer will maintain appropriate TS/SCI clearance, have full FBI systems computer access, maintain a case load or leads with the JTTF, must not be solely on an on-call basis, work on JTTF matters on a weekly basis in JTTF space which will be coordinated with the JTTF SSA to a current max of 20 hours per month, adhere to TURK (Time Utilization Recordkeeping) policy and participate in file review sessions with the JTTF SSA. For state, local, and other entities, sworn law enforcement officers must have received federal deputation. Part-time task force officers 2 This document is the property of the FBI and is loaned to your agency. Neither it nor its contents may be released without authorization by FBI Headquarters. FOR OFFICIAL USE ONLY Page 20 are under the operational control of the FBI chain of command while working JTTF matters. The RCFPD will not be held liable for any wrongdoing caused by the RCFPD task force Officer while under the control of the JTTF. During a working incident that the JTTF is assigned to, the RCFPD task force officer will be requested via the JTTF SSA or his designee. Anytime the RCFPD task force officer is requested to respond to an incident, they should notify and get approval by the RCFD Operations Chief or his designee. Hours worked on a mutual aid incident will not count towards the max 20 hours per month as stated above. 9. All JTTF materials and investigative records originate with, belong to, and will be maintained by the FBI. All investigative reports will be prepared by JTTF personnel solely on FBI forms and on FBI systems. All information generated by the FBI or the JTTF will be controlled solely by the FBI and will not be removed from FBI space or disclosed without the approval of the JTTF SSA (task force personnel will sign the attached FD -868, non -disclosure agreement). 10. Any disclosure of FBI information, to include oral statements and briefings, to employees and officials of a member agency who are not assigned to the JTTF, must be approved by the JTTF SSA. 11. If provided, the RCFPD non law enforcement deputized task force officer will be permitted to drive FBI owned or leased vehicles for surveillance, case management, and investigation in connection with any JTTF investigation. FBI vehicles shall only be used for official JTTF business and only in accordance with applicable FBI rules and regulations. It shall be permissible for task force personnel to travel back and forth to their home agency for administrative functions with the approved FBI owned or leased vehicles. 12. For official inventory purposes, all JTTF equipment, to include but not limited to, badges, credentials, and other JTTF property subject to FBI property inventory requirements will be produced by task force personnel upon request. At the completion of the task force personnel's assignment on the JTTF, or upon withdrawal or termination of the RCFPD from the JTTF, all property will be returned to the FBI or other supplying agency. 13. The RCFPD Task force officer, will attend the week long designated introductory JTTF TFO classroom training prior to receiving duty assignments. 14. The RCFPD Task force officer, will complete all mandatory Virtual Academy courses within the first 90 days of assignment. This training will be withing the allotted monthly hours agreed upon in section 8. 15. The RCFPD task force officer, will attend FBI legal and DIOG training in compliance with This document is the property of the FBI and is loaned to your agency. Neither it nor its contents may be released without authorization by FBI Headquarters. FOR OFFICIAL USE ONLY Page 21 FBI regulations, in addition to any other training deemed necessary by the FBI chain of command. This training will be withing the allotted monthly hours agreed upon in section 8. 16. The RCFPD Task force officer are not permitted to discuss official JTTF business with home agency supervisors who are not assigned to the JTTF unless the supervisor possesses the appropriate security clearance and the dissemination or discussion is specifically approved by the JTTF SSA in advance. Per this MOU, the RCFPD Task Force personnel will be able to share with the RCFPD Operations Chief and or his designee critical need to know information specific to there agencies operations after approval by the JTTF SSA. 17. Extended absences from working JTTF matters must be coordinated through the JTTF SSA and the NJTTF. 18. The RCFPD task force officer will report to their respective agency for personnel and administrative matters. Each member agency shall be responsible for the pay, overtime, leave, performance appraisals, and other personnel matters relating to its employees assigned to JTTFs. 19. RCFPD task force officer, their immediate agency supervisor, and the JTTF SSA will review and acknowledge the above listed roles and responsibilities by signing below. For any questions regarding this EC, please contact JTTF Coordinator Annie Silapie (310)930- 9247, SSRA Johnny L. Davis Jr (951)248-6602. El This document is the property of the FBI and is loaned to your agency. Neither it nor its contents may be released without authorization by FBI Headquarters. FOR OFFICIAL USE ONLY Page 22 SIGNATURES: Date: Task Force Officer Candidate Rancho Cucamonga Fire Protection District Date: Candidate Supervisor Rancho Cucamonga Fire Protection District Date: Riverside JTTF Supervisor Los Angeles Field Division Federal Bureau of Investigation This document is the property of the FBI and is loaned to your agency. Neither it nor its contents may be released without authorization by FBI Headquarters. FOR OFFICIAL USE ONLY Page 23 DATE: October 3, 2018 TO: President and Members of the Board of Directors FROM: John Gillison, City Manager INITIATED BY: Ivan Rojer, Fire Chief Darryl Polk, Director of Innovation and Technology SUBJECT: CONSIDERATION TO AWARD A PROFESSIONAL SERVICES AGREEMENT TO SIDEPATH, INC. FOR THE UPDATE AND REPLACEMENT OF THE CITY'S VIRTUAL SERVER ENVIRONMENT FOR A FIVE (5) YEAR LEASE AGREEMENT WITH DELL FINANCE IN THE AMOUNT OF $2,730,533. RECOMMENDATION: Staff recommends that the City Council approve an award to Sidepath, Inc. of Laguna Hills, CA under the National Association of State Procurement Officials (NASPO) Valuepoint cooperative agreement, Contract No. MNW NC -108, to enter into an agreement with the City to provide contract services for the procurement, design and implementation of an updated virtual server environment in the amount of $2,730,533 to be financed under a five (5) year lease agreement with Dell Financial, Inc. with annual payments of $581,401; and authorize an appropriation of $215,121 into the Fiscal Year 2018/19 Computer Equipment and Technology Replacement Fund to fund the balance of the City's allotment of the year -one lease payment; and authorize an appropriation of $116,280 into the Fiscal Year 2018/19 Fire District Computer Equipment and Technology Replacement Fund to fund the Fire District's allotment of the year - one lease payment. BACKGROUND: The Department of Innovation and Technology manages the City's data center environment, including the infrastructure, equipment, software and services necessary to maintain the City's virtual server environment. The City operates over 200 virtual servers supporting operations and core business functions across departments. The City's current server environment was implemented beginning in 2012 and several components of that environment will reach end of support in 2018, requiring replacement in order to ensure continuity of operations for the City. In addition, Council approved the construction of a backup data center as part of the Fire District's All - Hazard Training Facility. This project will finalize the incorporation of the new data center into the City's disaster resiliency strategy by creating redundant systems between the primary data center located at City Hall and the new data center located at the Fire Training Center. DoIT staff have designed the architecture for the new server environment to provide active recovery in the event of an outage, reducing or eliminating down time in the event of a service disruption at either site and maximizing the investment in the new data center. ANALYSIS: Page 24 I n reviewing current technology offerings, staff recommends implementing a hyperconverged server environment, which reduces the amount of equipment and the complexity in our virtual server environment. To ensure operational continuity, staff recommends implementing Dell's VXRail hyperconverge solution with VMWare virtualized servers. This strategy provides the most risk -averse method of transferring the City's existing virtual server environment to new hardware while modernizing infrastructure to maximize the City's investment moving forward. Staff recommends utilizing Sidepath, I nc. as a named reseller under the Dell NASPO Contract No. MNWNC-108 and EMC NASPO Contract No. MNWNC-109 due to their extensive experience in designing, installing and migrating VMWare/Dell virtual server environments. Staff also recommends utilizing Dell Financing for a five (5) year lease at the negotiated annual percentage rate of 3.33% with a one -dollar buyout at the end of the lease for all equipment. The negotiated lease includes five (5) years of maintenance and support for all software and hardware included in the proposal and guarantees a reduced rate for year six (6) maintenance and support. All documents are on file with the City Clerk's Office. FISCAL IMPACT: Staff included $250,000 in the Fiscal Year 2018/19 budget in Account No. 1714001-5605 for the replacement of existing equipment projected to reach end of life in 2018, which can now be applied to year one funding of the lease program. Staff recommends an appropriation in the amount of $215,121 from the City Technology Reserve Fund into Account No. 1714001-5703, and an appropriation in the amount of $116,280 from the Fire District Capital Reserve Fund into the Fire District Account No. 3288501-5703. The replacement cost of the current data center environment will be offset by reducing or eliminating support and maintenance costs for our current data center equipment estimated at $130,000 per year based on the previous two fiscal years. COUNCIL GOAL(S) ADDRESSED: This project addresses Council's goal for mid and long-range planning by ensuring aging equipment is replaced in a timely manner, avoiding expenditures and operational downtime from failing equipment that has reached end of support. The project also insures against support cost inflation by fixing costs over a five-year period for all core data center components. Page 25 •�1 DATE: October 3, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT OF $1,127,025.01 AND WEEKLY CHECK REGISTERS IN THE AMOUNT OF $3,400,745.44 DATED SEPTEMBER 11, 2018 THROUGH SEPTEMBER 24, 2018. RECOMMENDATION: Staff recommends City Council approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 Check Register Page 26 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/11/2018 through 9/24/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00008294 09/12/2018 BUREAU OF RECLAMATION 206,221.71 0.00 206,221.71 AP 00008295 09/12/2018 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 13,205.00 0.00 13,205.00 AP 00008296 09/12/2018 COLLEGEPRINTS LLC 751.83 0.00 751.83 AP 00008297 09/12/2018 RCCEA 1,822.50 0.00 1,822.50 AP 00008298 09/12/2018 RCPFA 11,639.48 0.00 11,639.48 AP 00008299 09/12/2018 RIVERSIDE, CITY OF 6,909.00 0.00 6,909.00 AP 00008300 09/12/2018 SAN BERNARDINO COUNTY 1,020.00 0.00 1,020.00 AP 00008301 09/19/2018 EDF TRADING NORTH AMERICA LLC 24,150.00 0.00 24,150.00 AP 00008302 09/19/2018 MICHAEL BAKER INTERNATIONAL INC 3,430.98 0.00 3,430.98 AP 00008303 09/19/2018 RE ASTORIA 2 LLC 122,648.80 0.00 122,648.80 AP 00008304 09/19/2018 SAN BERNARDINO COUNTY 16.00 0.00 16.00 AP 00008305 09/19/2018 SHELL ENERGY NORTH AMERICA 256,562.50 0.00 256,562.50 AP 00008306 09/19/2018 TANKO LIGHTING 17,944.45 0.00 17,944.45 AP 00393920 09/12/2018 A AND R TIRE SERVICE 2,815.86 0.00 2,815.86 AP 00393921 09/12/2018 A.Y. NURSERY INC. 474.10 0.00 474.10 AP 00393922 09/12/2018 ABLE BUILDING MAINTENANCE 731.40 0.00 731.40 AP 00393923 09/12/2018 AFLAC GROUP INSURANCE 40.97 0.00 40.97 AP 00393924 09/12/2018 ALL AMERICAN ASPHALT 287,785.19 0.00 287,785.19 AP 00393925 09/12/2018 ALL WELDING 1,018.00 0.00 1,018.00 AP 00393926 09/12/2018 ALLIED NETWORK SOLUTIONS INC 742.07 0.00 742.07 AP 00393927 09/12/2018 ALLSTAR FIRE EQUIPMENT INC 0.00 1,110.42 1,110.42 AP 00393928 09/12/2018 AQUABIO ENVIRONMENTAL TECHNOLOGIES INC. 1,250.00 0.00 1,250.00 AP 00393929 09/12/2018 ASSI SECURITY 1,422.50 0.00 1,422.50 AP 00393930 09/12/2018 AUFBAU CORPORATION 1,024.00 0.00 1,024.00 AP 00393931 09/12/2018 BALL, ROBERT 0.00 55.42 55.42 AP 00393932 09/12/2018 BERNELL HYDRAULICS INC 0.00 212.42 212.42 AP 00393933 09/12/2018 BEVINS ROADSIDING INC 4,000.00 0.00 4,000.00 AP 00393934 09/12/2018 BISHOP COMPANY 2,197.80 0.00 2,197.80 AP 00393935 09/12/2018 BLAINE WINDOW HARDWARE INC. 929.20 0.00 929.20 AP 00393936 09/12/2018 BLUNSTONE & ARGENT INC. 550.00 0.00 550.00 AP 00393937 09/12/2018 BLUNSTONE & ARGENT INC. 13,645.00 0.00 13,645.00 AP 00393938 09/12/2018 BOOT BARN INC. 3,756.48 0.00 3,756.48 AP 00393939 09/12/2018 C V W D 389.79 0.00 389.79 AP 00393941 09/12/2018 C V W D 41,025.65 0.00 41,025.65 AP 00393942 09/12/2018 CAL OSHA REPORTER 395.00 0.00 395.00 AP 00393943 09/12/2018 CAL -OSHA PENALTIES 560.00 0.00 560.00 AP 00393944 09/12/2018 CALIFORNIA, STATE OF 100.00 0.00 100.00 AP 00393945 09/12/2018 CALIFORNIA, STATE OF 8.44 0.00 8.44 AP 00393946 09/12/2018 CALIN, ANGELA 800.00 0.00 800.00 AP 00393947 09/12/2018 CAMPOS, ENMA P. 2,137.50 0.00 2,137.50 AP 00393948 09/12/2018 CCS ORANGE COUNTY JANITORIAL INC. 7,873.70 0.00 7,873.70 AP 00393949 09/12/2018 CHARTER COMMUNICATIONS 9,343.46 4,370.12 13,713.58 *** AP 00393950 09/12/2018 CINTAS CORPORATION #150 2,068.09 29.05 2,097.14 *** AP 00393951 09/12/2018 CITY RENTALS 37.40 0.00 37.40 AP 00393952 09/12/2018 CLAREMONT COURIER 604.00 0.00 604.00 AP 00393953 09/12/2018 COAST RECREATION INC 1,846.21 0.00 1,846.21 AP 00393954 09/12/2018 COMMUNITY BANK 15,146.59 0.00 15,146.59 User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 09/25/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 14:25:51 Page 27 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/11/2018 through 9/24/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00393955 09/12/2018 CONSOLIDATED ELECTRICAL DISTR INC 25.44 0.00 25.44 AP 00393956 09/12/2018 D AND K CONCRETE COMPANY 2,861.86 0.00 2,861.86 AP 00393957 09/12/2018 D M CONTRACTING INC 73,191.56 0.00 73,191.56 AP 00393958 09/12/2018 DAISY 1,208.17 0.00 1,208.17 AP 00393959 09/12/2018 DEMCOINC 114.65 0.00 114.65 AP 00393960 09/12/2018 DIRECTV 75.79 0.00 75.79 AP 00393961 09/12/2018 DONG, YIBI 873.60 0.00 873.60 AP 00393962 09/12/2018 DUDE SOLUTIONS 30,000.00 0.00 30,000.00 AP 00393963 09/12/2018 EDUCATIONAL CREDIT MANAGEMENT CORP. 5.00 0.00 5.00 AP 00393964 09/12/2018 EDWARD PROFESSIONAL ADVISORS 2,625.00 0.00 2,625.00 AP 00393965 09/12/2018 EMPLOYMENT DEVELOPMENT DEPT. 60.00 0.00 60.00 AP 00393966 09/12/2018 ESRI 144,056.17 23,300.00 167,356.17 *** AP 00393967 09/12/2018 FACULTY PHYSICIANS & SURGEONS OF LLUSM 50.00 0.00 50.00 AP 00393968 09/12/2018 FEDERAL EXPRESS CORP 87.30 0.00 87.30 AP 00393969 09/12/2018 FLEET SERVICES INC. 0.00 308.19 308.19 AP 00393970 09/12/2018 FORTIN LAW GROUP 3,980.02 0.00 3,980.02 AP 00393971 09/12/2018 FRAZER CONSTRUCTION CO 4,041.66 0.00 4,041.66 AP 00393972 09/12/2018 FRAZER CONSTRUCTION CO 3,464.28 0.00 3,464.28 AP 00393973 09/12/2018 FRAZER CONSTRUCTION CO 4,041.66 0.00 4,041.66 AP 00393974 09/12/2018 FRONTIER COMM 1,797.52 636.74 2,434.26 *** AP 00393975 09/12/2018 GALE/CENGAGE LEARNING 446.05 0.00 446.05 AP 00393976 09/12/2018 GRAINGER 153.36 0.00 153.36 AP 00393977 09/12/2018 GRANICUS INC 4,144.96 0.00 4,144.96 AP 00393978 09/12/2018 GRAPHICS FACTORY INC. 1,952.72 0.00 1,952.72 AP 00393979 09/12/2018 GRAY, ALLEN 2,443.53 0.00 2,443.53 AP 00393980 09/12/2018 HEARTSAVERS LLC 308.00 0.00 308.00 AP 00393981 09/12/2018 HERITAGE EDUCATION GROUP 1,078.00 0.00 1,078.00 AP 00393982 09/12/2018 HI WAY SAFETY INC 906.74 0.00 906.74 AP 00393983 09/12/2018 HILLS PET NUTRITION SALES INC 813.72 0.00 813.72 AP 00393984 09/12/2018 HMC ARCHITECTS 0.00 129,192.21 129,192.21 AP 00393985 09/12/2018 HMC ARCHITECTS 0.00 4,115.85 4,115.85 AP 00393986 09/12/2018 HUERTA, GLORIA 177.46 0.00 177.46 AP 00393987 09/12/2018 INPRO CORPORATION 647.34 0.00 647.34 AP 00393988 09/12/2018 KEYSER MARSTON ASSOCIATES INC 3,672.50 0.00 3,672.50 AP 00393989 09/12/2018 KEYSER MARSTON ASSOCIATES INC 1,512.00 0.00 1,512.00 AP 00393990 09/12/2018 KEYSER MARSTON ASSOCIATES INC 1,687.50 0.00 1,687.50 AP 00393991 09/12/2018 LENOVO (UNITED STATES) INC. 1,011.77 0.00 1,011.77 AP 00393992 09/12/2018 LIEBERT CASSIDY WHITMORE 24,201.00 1,225.00 25,426.00 *** AP 00393993 09/12/2018 LOS ANGELES FREIGHTLINER 24.48 0.00 24.48 AP 00393994 09/12/2018 MARIPOSA LANDSCAPES INC 11,721.03 0.00 11,721.03 AP 00393995 09/12/2018 MARTINEZ, ALEC 1,860.54 0.00 1,860.54 AP 00393996 09/12/2018 MIDWEST TAPE 1,307.99 0.00 1,307.99 AP 00393997 09/12/2018 MIG 4,995.00 0.00 4,995.00 AP 00393998 09/12/2018 MOUNTAIN VIEW POOL REMODELING 650.00 0.00 650.00 AP 00393999 09/12/2018 MOUNTAIN VIEW SMALL ENG REPAIR 182.59 0.00 182.59 AP 00394000 09/12/2018 NAPA AUTO PARTS 11.53 97.67 109.20 *** AP 00394001 09/12/2018 NAUMAN HOBBS MATERIAL HANDLING 73.17 0.00 73.17 User: VLOPEZ - VERONICA LOPEZ Page: 2 Current Date: 09/25/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 14:25:51 Page 28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/11/2018 through 9/24/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394002 09/12/2018 NEIUBER, ROBERT 10.00 0.00 10.00 AP 00394003 09/12/2018 NEW COLOR SCREEN PRINTING & EMBROIDERY 371.74 0.00 371.74 AP 00394004 09/12/2018 NUNEZ, CLAUDIA 5,191.55 0.00 5,191.55 AP 00394005 09/12/2018 OKWUOKEI, UCHE 120.00 0.00 120.00 AP 00394006 09/12/2018 ONTRAC 74.29 0.00 74.29 AP 00394007 09/12/2018 PETES ROAD SERVICE INC 1,349.04 0.00 1,349.04 AP 00394008 09/12/2018 PHOENIX, KAYDEN 165.00 0.00 165.00 AP 00394009 09/12/2018 PIRTLE WELDING 350.00 0.00 350.00 AP 00394010 09/12/2018 PRE -PAID LEGAL SERVICES INC 66.98 0.00 66.98 AP 00394011 09/12/2018 RANCHO SMOG CENTER 199.75 0.00 199.75 AP 00394012 09/12/2018 RDO EQUIPMENT COMPANY 998.87 0.00 998.87 AP 00394013 09/12/2018 RICHARD WIGHTMAN CONSTRUCTION INC 7,840.00 0.00 7,840.00 AP 00394014 09/12/2018 RICHARD WIGHTMAN CONSTRUCTION INC 6,720.00 0.00 6,720.00 AP 00394015 09/12/2018 RICHARD WIGHTMAN CONSTRUCTION INC 7,840.00 0.00 7,840.00 AP 00394016 09/12/2018 RICHARD WIGHTMAN CONSTRUCTION INC 3,945.00 0.00 3,945.00 AP 00394017 09/12/2018 RIVAS, DANIEL 250.00 0.00 250.00 AP 00394018 09/12/2018 RODAS' AUTO REPAIR 2,461.85 0.00 2,461.85 AP 00394019 09/12/2018 ROSEBURROUGH TOOLS INC 377.79 0.00 377.79 AP 00394020 09/12/2018 ROTO ROOTER 175.00 0.00 175.00 AP 00394021 09/12/2018 ROYAL INDUSTRIAL SOLUTIONS CITY OF INDUSTRY 170.11 0.00 170.11 AP 00394022 09/12/2018 S C C E ELECTRICAL SERVICES 285.00 0.00 285.00 AP 00394023 09/12/2018 SAN BERNARDINO COUNTY SHERIFFS DEPT 408.00 0.00 408.00 AP 00394024 09/12/2018 SAN BERNARDINO COUNTY SHERIFFS DEPT 1,505.52 0.00 1,505.52 AP 00394025 09/12/2018 SAN BERNARDINO COUNTY REGISTRAR OF VOTERS 92,019.00 0.00 92,019.00 AP 00394026 09/12/2018 SAN BERNARDINO CTY FIRE PROTECTION DIST 0.00 5,267.00 5,267.00 AP 00394027 09/12/2018 SBPEA 1,613.81 0.00 1,613.81 AP 00394028 09/12/2018 SC FUELS 0.00 6,475.43 6,475.43 AP 00394029 09/12/2018 SHERIFFS COURT SERVICES 568.23 0.00 568.23 AP 00394030 09/12/2018 SIGN SHOP, THE 39.20 0.00 39.20 AP 00394031 09/12/2018 SLABACK, STEVEN 241.18 0.00 241.18 AP 00394032 09/12/2018 SO CALIF GAS COMPANY 1,459.45 62.33 1,521.78 *** AP 00394036 09/12/2018 SOUTHERN CALIFORNIA EDISON 29,959.26 2,798.14 32,757.40 *** AP 00394037 09/12/2018 SOUTHERN CALIFORNIA EDISON 402.98 0.00 402.98 AP 00394038 09/12/2018 SOUTHERN CALIFORNIA EDISON 13,180.09 0.00 13,180.09 AP 00394039 09/12/2018 SOUTHERN CALIFORNIA LAUNDRY CO LLC 430.80 0.00 430.80 AP 00394040 09/12/2018 SOUTHLAND SPORTS OFFICIALS 368.00 0.00 368.00 AP 00394041 09/12/2018 STREAMLINE PRESS INC 256.08 0.00 256.08 AP 00394042 09/12/2018 SUMO MANIA - PARTY RENTAL CA 575.00 0.00 575.00 AP 00394043 09/12/2018 SUPERION LLC 3,200.00 0.00 3,200.00 AP 00394044 09/12/2018 SWEET DOUGH CAFE 405.00 0.00 405.00 AP 00394045 09/12/2018 THE COUNSELING TEAM INTERNATIONAL 0.00 562.50 562.50 AP 00394046 09/12/2018 TIREHUB LLC 0.00 811.37 811.37 AP 00394047 09/12/2018 TROSS, LINDA M 280.00 0.00 280.00 AP 00394048 09/12/2018 UNITED WAY 93.00 0.00 93.00 AP 00394049 09/12/2018 VERIZON 22.35 0.00 22.35 AP 00394050 09/12/2018 VERIZON WIRELESS - LA 195.07 0.00 195.07 AP 00394051 09/12/2018 VERIZON WIRELESS - LA 4,892.84 0.00 4,892.84 User: VLOPEZ - VERONICA LOPEZ Page: 3 Current Date: 09/25/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 14:25:51 Page 29 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/11/2018 through 9/24/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394052 09/12/2018 VIVERAE INC 1,150.00 0.00 1,150.00 AP 00394053 09/12/2018 VOHNE LICHE KENNELS INC 134.69 0.00 134.69 AP 00394054 09/12/2018 WAXIE SANITARY SUPPLY 8,391.20 0.00 8,391.20 AP 00394055 09/12/2018 WELLS, JUDITH 49.60 0.00 49.60 AP 00394056 09/12/2018 WESTRUX INTERNATIONAL INC 0.00 178.25 178.25 AP 00394057 09/12/2018 WOLFBROWN LLC 1,500.00 0.00 1,500.00 AP 00394058 09/12/2018 YORK INSURANCE SERVICES GROUP INC 262.94 0.00 262.94 AP 00394059 09/13/2018 BEST BEST AND KRIEGER 1,318.50 0.00 1,318.50 AP 00394060 09/13/2018 BRODART BOOKS 2,674.40 0.00 2,674.40 AP 00394061 09/13/2018 CITRUS MOTORS ONTARIO INC 0.00 144.71 144.71 AP 00394062 09/13/2018 DUMBELL MAN FITNESS EQUIPMENT, THE 340.66 0.00 340.66 AP 00394063 09/13/2018 FORD OF UPLAND INC 5,299.53 0.00 5,299.53 AP 00394064 09/13/2018 HOSE MAN INC 0.00 66.54 66.54 AP 00394065 09/13/2018 OFFICE DEPOT 3,626.36 0.00 3,626.36 AP 00394066 09/13/2018 ORKIN PEST CONTROL 628.68 0.00 628.68 AP 00394067 09/13/2018 OVERDRIVE INC 509.90 0.00 509.90 AP 00394068 09/13/2018 PIONEER MANUFACTURING 2,984.69 0.00 2,984.69 AP 00394069 09/13/2018 PSA PRINT GROUP 1,252.91 0.00 1,252.91 AP 00394070 09/13/2018 SIEMENS INDUSTRY INC 38,902.28 0.00 38,902.28 AP 00394071 09/13/2018 THOMSON REUTERS WEST PUBLISHING CORP 364.93 0.00 364.93 AP 00394072 09/19/2018 6TH & HERMOSA JP/DF LLC 300,723.00 0.00 300,723.00 AP 00394073 09/19/2018 A AND R TIRE SERVICE 331.24 0.00 331.24 AP 00394074 09/19/2018 AFLAC GROUP INSURANCE 5,073.06 0.00 5,073.06 AP 00394075 09/19/2018 AGI GENERAL CONTRACTING 15,000.00 0.00 15,000.00 AP 00394076 09/19/2018 AGI GENERAL CONTRACTING 15,000.00 0.00 15,000.00 AP 00394077 09/19/2018 AGUILAR, ARIANA 50.00 0.00 50.00 AP 00394078 09/19/2018 ALBERT A. WEBB 6,774.90 0.00 6,774.90 AP 00394079 09/19/2018 ALLIED UNIVERSAL SECURITY SERVICES 2,365.78 0.00 2,365.78 AP 00394080 09/19/2018 ARB/PERP AIR RESOURCES BOARD 2,418.75 0.00 2,418.75 AP 00394081 09/19/2018 ART OF LIVING FOUNDATION 24.00 0.00 24.00 AP 00394082 09/19/2018 AT&T MOBILITY 0.00 86.46 86.46 AP 00394083 09/19/2018 BILLINGS, CURT 191.38 0.00 191.38 AP 00394084 09/19/2018 BLUM ELECTRIC 3,563.62 0.00 3,563.62 AP 00394085 09/19/2018 BORDIN SEMMER LLP 9,348.84 0.00 9,348.84 AP 00394086 09/19/2018 BUREAU VERITAS NORTH AMERICA INC 553.72 0.00 553.72 AP 00394089 09/19/2018 C V W D 136,060.15 1,712.21 137,772.36 *** AP 00394090 09/19/2018 CAL PERS LONG TERM CARE 254.14 0.00 254.14 AP 00394091 09/19/2018 CANSINO, NAELA 371.54 0.00 371.54 AP 00394092 09/19/2018 CCS ORANGE COUNTY JANITORIAL INC. 175,940.03 0.00 175,940.03 AP 00394093 09/19/2018 CHAUNCEY, STEPHEN ALLEN 25.00 0.00 25.00 AP 00394094 09/19/2018 CHOE, JOON HO 21.88 0.00 21.88 AP 00394095 09/19/2018 CHOI, SEUNGJIN 60.56 0.00 60.56 AP 00394096 09/19/2018 CINTAS CORPORATION #150 0.00 472.75 472.75 AP 00394097 09/19/2018 CONCEPT POWDER COATING 0.00 480.00 480.00 AP 00394098 09/19/2018 CONSOLIDATED ELECTRICAL DISTR INC 149.77 0.00 149.77 AP 00394099 09/19/2018 CONVERGEONE INC. 2,115.00 0.00 2,115.00 AP 00394100 09/19/2018 COOK, LAUREN 15.00 0.00 15.00 User: VLOPEZ - VERONICA LOPEZ Page: 4 Current Date: 09/25/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 14:25:51 Page 30 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/11/2018 through 9/24/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394101 09/19/2018 CORELOGIC SOLUTIONS LLC 257.50 0.00 257.50 AP 00394102 09/19/2018 CORODATA MEDIA STORAGE INC 2,099.91 0.00 2,099.91 AP 00394103 09/19/2018 CRILE, GUNNAR 15.00 0.00 15.00 AP 00394104 09/19/2018 D & D SERVICES INC. 451.50 0.00 451.50 AP 00394105 09/19/2018 DAVIS, BETTYE 8.31 0.00 8.31 AP 00394106 09/19/2018 DEPENDABLE COMPANY INC. 32.25 0.00 32.25 AP 00394107 09/19/2018 DICKINSON JANITORIAL SUPPLIES 105.33 0.00 105.33 AP 00394108 09/19/2018 DIRECTV 250.75 0.00 250.75 AP 00394109 09/19/2018 DLIMAGING 17.37 0.00 17.37 AP 00394110 09/19/2018 DLIMAGING 190.00 0.00 190.00 AP 00394111 09/19/2018 DOLE, MAGGIE 50.00 0.00 50.00 AP 00394112 09/19/2018 ELIE, TESIANA 245.00 0.00 245.00 AP 00394113 09/19/2018 ERICKSON HALL CONSTRUCTION 0.00 7,290.00 7,290.00 AP 00394114 09/19/2018 ERICKSON HALL CONSTRUCTION 0.00 5,600.00 5,600.00 AP 00394115 09/19/2018 ERVIN, ANNA 40.00 0.00 40.00 AP 00394116 09/19/2018 EXECUTIVE AUTO DETAIL 525.00 0.00 525.00 AP 00394117 09/19/2018 EXPERIAN 52.00 0.00 52.00 AP 00394118 09/19/2018 FACER, LINDA 121.35 0.00 121.35 AP 00394119 09/19/2018 FIREHOUSE INNOVATIONS CORP 0.00 9,700.00 9,700.00 AP 00394120 09/19/2018 FIX IT NICK THE HANDYMAN 229.00 0.00 229.00 AP 00394121 09/19/2018 FLORES, CHRISTOPHER 15.00 0.00 15.00 AP 00394122 09/19/2018 FMB TRUCK OUTFITTERS 21.44 0.00 21.44 AP 00394123 09/19/2018 FORTIN LAW GROUP 25,506.21 0.00 25,506.21 AP 00394124 09/19/2018 FRAIJO, ESTHER 22.83 0.00 22.83 AP 00394125 09/19/2018 FRASURE, MICHAEL 19.85 0.00 19.85 AP 00394126 09/19/2018 FREEMAN, MICHAEL 13.71 0.00 13.71 AP 00394127 09/19/2018 FRONTIER COMM 1,594.23 691.13 2,285.36 *** AP 00394128 09/19/2018 G AND M BUSINESS INTERIORS 37.60 0.00 37.60 AP 00394129 09/19/2018 GABRIEL, DEBRA 50.00 0.00 50.00 AP 00394130 09/19/2018 GALE/CENGAGE LEARNING 28.27 0.00 28.27 AP 00394131 09/19/2018 GARCIA, JANETH 15.00 0.00 15.00 AP 00394132 09/19/2018 GATES, THERESA 2,300.00 0.00 2,300.00 AP 00394133 09/19/2018 GEOGRAPHICS 503.75 0.00 503.75 AP 00394134 09/19/2018 GEORGE HILLS COMPANY 991.27 0.00 991.27 AP 00394135 09/19/2018 GOSE, DALE 50.00 0.00 50.00 AP 00394136 09/19/2018 GRAINGER 148.27 0.00 148.27 AP 00394137 09/19/2018 GRANICUS INC 2,072.48 0.00 2,072.48 AP 00394138 09/19/2018 GRAY, ALLEN 1,000.00 0.00 1,000.00 AP 00394139 09/19/2018 GUERRA, KELLY 63.96 0.00 63.96 AP 00394140 09/19/2018 GUZMAN JR., ESTEBAN 500.00 0.00 500.00 AP 00394141 09/19/2018 HANSEN, BARBARA 24.00 0.00 24.00 AP 00394142 09/19/2018 HARTE, KASSANDRA 50.00 0.00 50.00 AP 00394143 09/19/2018 HENDERSON, RYAN 111.93 0.00 111.93 AP 00394144 09/19/2018 HERNANDEZ, PAULA 518.75 0.00 518.75 AP 00394145 09/19/2018 HERNANDEZ, VANESSA 121.77 0.00 121.77 AP 00394146 09/19/2018 HICKMAN, DEANNA 6.49 0.00 6.49 AP 00394147 09/19/2018 HILLS PET NUTRITION SALES INC 1,650.87 0.00 1,650.87 User: VLOPEZ - VERONICA LOPEZ Page: 5 Current Date: 09/25/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 14:25:51 Page 31 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/11/2018 through 9/24/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394148 09/19/2018 HOLT, RYAN 0.00 270.00 270.00 AP 00394149 09/19/2018 HORIZONS CONSTRUCTION COMPANY INTERNATIONAL 0.00 127,142.80 127,142.80 AP 00394150 09/19/2018 INDERWIESCHE, MATT 1,104.00 0.00 1,104.00 AP 00394151 09/19/2018 INLAND DESERT SECURITY & COMMUNICATIONS INC 50.00 0.00 50.00 AP 00394152 09/19/2018 INLAND PRESORT & MAILING SERVICES 98.78 0.00 98.78 AP 00394153 09/19/2018 INTERNATIONAL LINE BUILDERS INC 10,527.10 0.00 10,527.10 AP 00394154 09/19/2018 INTERWEST CONSULTING GROUP INC 240.00 0.00 240.00 AP 00394155 09/19/2018 JOHNNY ALLEN TENNIS ACADEMY 3,581.40 0.00 3,581.40 AP 00394156 09/19/2018 JONES, COURTNEY 0.76 0.00 0.76 AP 00394157 09/19/2018 JOYFUL CHILD FOUNDATION, THE 190.00 0.00 190.00 AP 00394158 09/19/2018 K -K WOODWORKING 96.88 0.00 96.88 AP 00394159 09/19/2018 KAMJIWARA, MAGDALENA 15.00 0.00 15.00 AP 00394160 09/19/2018 KHODAY, GNANESWARASA 6.49 0.00 6.49 AP 00394161 09/19/2018 KNIGHT, AMANDA 22.89 0.00 22.89 AP 00394162 09/19/2018 KONG, ELIZABETH SAMNANG 550.00 0.00 550.00 AP 00394163 09/19/2018 KRONOS INC 0.00 180.00 180.00 AP 00394164 09/19/2018 KUHN, GINA 164.96 0.00 164.96 AP 00394165 09/19/2018 LANDAVERDE, VANESSA 15.00 0.00 15.00 AP 00394166 09/19/2018 LAU, MELISSA 37.68 0.00 37.68 AP 00394167 09/19/2018 LEE, RODERIC 15.00 0.00 15.00 AP 00394168 09/19/2018 LENOVO (UNITED STATES) INC. 225.20 0.00 225.20 AP 00394169 09/19/2018 LEVEL 3 COMMUNICATIONS LLC 5,291.57 0.00 5,291.57 AP 00394170 09/19/2018 LEVERAGE INFORMATION SYSTEMS INC 64,672.72 0.00 64,672.72 AP 00394171 09/19/2018 LIEBERT CASSIDY WHITMORE 27,397.85 0.00 27,397.85 AP 00394174 09/19/2018 LOWES COMPANIES INC. 6,590.84 2,355.54 8,946.38 *** AP 00394175 09/19/2018 MAGEE, PEGGY 346.88 0.00 346.88 AP 00394176 09/19/2018 MAGELLAN ADVISORS LLC 78,759.55 0.00 78,759.55 AP 00394177 09/19/2018 MASON, DAVID 750.00 0.00 750.00 AP 00394178 09/19/2018 MENDOZA JR, SALVADOR 15.00 0.00 15.00 AP 00394179 09/19/2018 MENKE, CHRISTOPHER 15.00 0.00 15.00 AP 00394180 09/19/2018 MERRILL GARDENS AT RANCHO CUCAMONGA 2,726.00 0.00 2,726.00 AP 00394181 09/19/2018 MIDWEST TAPE 56.14 0.00 56.14 AP 00394182 09/19/2018 MIJAC ALARM COMPANY 102.00 0.00 102.00 AP 00394183 09/19/2018 MMASC 85.00 0.00 85.00 AP 00394184 09/19/2018 MONTGOMERY HARDWARE CO 294.16 0.00 294.16 AP 00394185 09/19/2018 MULLIGAN, SONIA 109.50 0.00 109.50 AP 00394186 09/19/2018 NGAI, BALDWIN 109.49 0.00 109.49 AP 00394187 09/19/2018 NUNEZ, CLAUDIA 105.95 0.00 105.95 AP 00394188 09/19/2018 ONTRAC 15.04 0.00 15.04 AP 00394189 09/19/2018 OPENDNS INC 898.43 0.00 898.43 AP 00394190 09/19/2018 PAHISSA, MS LAUREN 0.00 1,000.00 1,000.00 AP 00394191 09/19/2018 PFINIX CREATIVE GROUP 9,475.00 0.00 9,475.00 AP 00394192 09/19/2018 PIRTLE WELDING 200.00 0.00 200.00 AP 00394193 09/19/2018 PORAC 210.00 0.00 210.00 AP 00394194 09/19/2018 PORAC LEGAL DEFENSE FUND 229.50 0.00 229.50 AP 00394195 09/19/2018 R AND R AUTOMOTIVE 640.15 0.00 640.15 AP 00394196 09/19/2018 ROTO ROOTER 6,400.00 0.00 6,400.00 User: VLOPEZ - VERONICA LOPEZ Page: 6 Current Date: 09/25/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 14:25:51 Page 32 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/11/2018 through 9/24/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394197 09/19/2018 SAFEWAY SIGN COMPANY 2,715.30 0.00 2,715.30 AP 00394198 09/19/2018 SAN BERNARDINO CTY EMS NURSES NETWORK 0.00 120.00 120.00 AP 00394199 09/19/2018 SANFT, THOMAS 124.26 0.00 124.26 AP 00394200 09/19/2018 SASSOON, LORI 6.49 0.00 6.49 AP 00394201 09/19/2018 SC FUELS 26,320.96 0.00 26,320.96 AP 00394202 09/19/2018 SC FUELS 0.00 2,103.13 2,103.13 AP 00394203 09/19/2018 SCOTT, MICHAEL 464.65 0.00 464.65 AP 00394204 09/19/2018 SEPULVEDA-BURCHIT, KRISTIE 250.00 0.00 250.00 AP 00394205 09/19/2018 SHOETERIA 1,674.09 0.00 1,674.09 AP 00394206 09/19/2018 SHOGUN LA VERNE LLC 5,000.00 0.00 5,000.00 AP 00394207 09/19/2018 SHOOK, BRIAN 0.00 270.00 270.00 AP 00394208 09/19/2018 SHRED PROS 0.00 58.00 58.00 AP 00394209 09/19/2018 SILVER & WRIGHT LLP 13,338.10 0.00 13,338.10 AP 00394210 09/19/2018 SMALLING, JOAN 8.31 0.00 8.31 AP 00394211 09/19/2018 SOUTH COAST AQMD 0.00 538.58 538.58 AP 00394216 09/19/2018 SOUTHERN CALIFORNIA EDISON 27,422.90 0.00 27,422.90 AP 00394217 09/19/2018 SPRINT 0.00 121.95 121.95 AP 00394218 09/19/2018 STATEWIDE TRAFFIC SAFETY & SIGNS INC 132.98 0.00 132.98 AP 00394219 09/19/2018 STEARN, FRANCES 43.07 0.00 43.07 AP 00394220 09/19/2018 STOTZ EQUIPMENT 229.01 0.00 229.01 AP 00394221 09/19/2018 TICKETS.COM INC 1,745.18 0.00 1,745.18 AP 00394222 09/19/2018 TIREHUB LLC 2,952.49 0.00 2,952.49 AP 00394223 09/19/2018 TRIMBLE, RUTH 16.02 0.00 16.02 AP 00394224 09/19/2018 U.S. BANK PARS ACCT #6746022500 23,184.90 0.00 23,184.90 AP 00394225 09/19/2018 U.S. BANK PARS ACCT #6746022500 1,425.68 0.00 1,425.68 AP 00394226 09/19/2018 UNION BANK TRUST DEPARTMENT 9,955.00 0.00 9,955.00 AP 00394227 09/19/2018 UNITED PACIFIC SERVICES INC 74,690.00 0.00 74,690.00 AP 00394228 09/19/2018 UNITED SITE SERVICES OF CA INC 1,296.75 0.00 1,296.75 AP 00394229 09/19/2018 VASQUEZ, LISA 22.83 0.00 22.83 AP 00394234 09/19/2018 VERIZON WIRELESS - LA 8,292.40 0.00 8,292.40 AP 00394235 09/19/2018 VICTORIA ANIMAL HOSPITAL 100.00 0.00 100.00 AP 00394236 09/19/2018 VIDO SAMARZICH INC 441,955.20 0.00 441,955.20 AP 00394237 09/19/2018 VIGILANT SOLUTIONS 118,961.06 0.00 118,961.06 AP 00394238 09/19/2018 VISION SERVICE PLAN CA 11,380.80 0.00 11,380.80 AP 00394239 09/19/2018 WASHINGTON, CANDICE 15.00 0.00 15.00 AP 00394240 09/19/2018 WAXIE SANITARY SUPPLY 5,008.13 264.67 5,272.80 *** AP 00394241 09/19/2018 WENGER, JEFF 0.00 42.24 42.24 AP 00394242 09/19/2018 WIGNALL MUSEUM 1,862.50 0.00 1,862.50 AP 00394243 09/19/2018 ZALDIVAR, GRACIELA 15.00 0.00 15.00 AP 00394244 09/19/2018 ZAPATA, EVGENIYA 15.00 0.00 15.00 AP 00394245 09/20/2018 AIRGAS USA LLC 183.52 0.00 183.52 AP 00394246 09/20/2018 FORD OF UPLAND INC 2,886.00 0.00 2,886.00 AP 00394247 09/20/2018 OFFICE DEPOT 3,456.92 0.00 3,456.92 AP 00394248 09/20/2018 PSA PRINT GROUP 77.58 0.00 77.58 AP 00394249 09/24/2018 CALIFORNIA DPT OF TAX & FEE ADMINISTRATION 2,469.73 800.11 3,269.84 *** User: VLOPEZ - VERONICA LOPEZ Page: 7 Current Date: 09/25/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 14:25:51 Page 33 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/11/2018 through 9/24/2018 Check No. Check Date Vendor Name Citv Fire Amount Total City: $3,400,745.44 Total Fire: $342,318.93 Grand Total: . Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 8 Current Date: 09/25/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 14:25:51 Page 34 •�1 DATE: October 3, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Trina Valdez, Management Analyst I SUBJECT: CONSIDERATION OF AMENDMENT NO. 012 AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICES AGREEMENT WITH INTERNATIONAL LINE BUILDERS, INC. (CO12-075) IN THE AMOUNT OF $1,518,311; AN EXPENDITURE OF A 10% CONTINGENCY IN THE AMOUNT OF $151,831; AND AN APPROPRIATION IN THE AMOUNT OF $148,360 FROM THE MUNICIPAL UTILITY FUND FOR LINE EXTENSION IMPROVEMENTS LOCATED ON SOUTH UTICA AVENUE AND 6TH STREET. RECOMMENDATION: Staff recommends the City Council: 1. Approve Amendment No. 012 authorizing an increase in the amount of $1,518,311 to the Professional Services Agreement (CO#12-075) with International Line Builders; 2. Authorize the expenditure of a 10% contingency in the amount of $151,831; and 3. Appropriate funds in the amount of $148,360 to Account 1705303-5650/1968705-01 (Municipal Utility/Capital Project) from the Municipal Utility Fund (Fund 705). BACKGROUND: In 2012, the City of Rancho Cucamonga and International Line Builders, Inc. entered into a Professional Services Agreement (CO#12-075) to provide maintenance and operations, including but not limited to installation, removal and maintenance of underground distribution facilities and all electrical related equipment of the Rancho Cucamonga Municipal Utility substation and infrastructure. ANALYSIS: RCMU is preparing to serve three new warehouse developments located north of 4th Street at the intersection of Bentley Street and Utica Avenue and the Resort Development located between 4th Street and the Metrolink tracks and east of Cleveland Avenue. I n order to serve these developments, new distribution infrastructure needs to be constructed along Utica Avenue from 4th Street to 6th Street, and 6th Street from Utica Avenue to The Resort Parkway. FISCAL IMPACT: Page 35 Funds from the Municipal Utility Fund (Fund 705) in the amount of $656,165 in Account 1705303- 5650/1967705-01 (Capital Projects) and in the amount of $800,000 in Account 1705303-5650/1968705- 01 (Capital Projects) are included in the Fiscal Year 2018/19 Budget. An additional appropriation in the amount of $148,360 from the Rancho Cucamonga Municipal Utility Fund (Fund 705) is required to fully fund Project 1968 (Utica Ave: 4th -6th). COUNCIL GOAL(S) ADDRESSED: The expansion of RCMU's electric infrastructure continues to implement the City Council's Goals for Mid - and Long -Range Planning as well as Enhancing Premier Community Status through the careful planning of new utility service to new developments within RCMU's service area. Page 36 •�1 DATE: October 3, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Trina Valdez, Management Analyst I SUBJECT: CONSIDERATION OF AMENDMENT NO. 011 AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICES AGREEMENT WITH PACIFIC UTILITY INSTALLATION, INC. (CO14-008) IN THE AMOUNT OF $208,040 AND AUTHORIZATION AN APPROPRIATION IN THE AMOUNT OF $208,040 FROM THE MUNICIPAL UTILITY FUND FOR ELECTRICAL CABLING AND EQUIPMENT IMPROVEMENTS LOCATED AT UTICA BUSINESS CENTER AND 4TH STREET BUSINESS CENTER. RECOMMENDATION: Staff recommends the City Council approve Amendment No. 011 authorizing an increase in the amount of $208,040 to the Professional Services Agreement (CO#14-008) with Pacific Utility Installation, Inc. and appropriate funds in the amount of $208,040 to Account 1705303-5309 (Contract Services/Electric Utility) from Municipal Utility Fund (Fund 705). BACKGROUND: In 2014, the City of Rancho Cucamonga and Pacific Utility Installation, Inc. entered into a Professional Services Agreement (CO#14-008) to provide installation, operation, maintenance and emergency repair support for the RCMU electrical distribution system. ANALYSIS: RC MU is preparing to serve three new warehouse developments located north of 4th Street at the intersection of Bentley Street and Utica Avenue. I n order to serve these developments, the installation of equipment and transformers is required to interconnect to RCMU's existing infrastructure. These improvements will be paid for by the developers. FISCAL IMPACT: An appropriation in the amount of $208,040 from the Rancho Cucamonga Municipal Utility Fund (Fund 705) to Account No. 1705303-5309 (Contract Services/Electric Utility) is required to fully fund the project. COUNCIL GOAL(S) ADDRESSED: The expansion of RCMU's electric infrastructure continues to implement the City Council's Goals for Mid - and Long -Range Planning as well as Enhancing Premier Community Status through the careful planning of Page 37 new utility service to new developments within RCMU's service area. Page 38 •�1 DATE: October 3, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Gianfranco Laurie, Senior Civil Engineer SUBJECT: CONSIDERATION OF A RESOLUTION ADOPTING THE MEASURE "I" FIVE-YEAR CAPITAL PROJECT NEEDS ANALYSIS COVERING FISCAL YEARS 2019/2024. RECOMMENDATION: Staff recommends that the City Council adopt the attached Resolution approving the Measure "I" Five - Year Capital Project Needs Analysis (CPNA) covering Fiscal Years 2019/2024. BACKGROUND: Measure "1" 2010-2040, the county -wide transportation sales tax program approved by voters, requires each local jurisdiction receiving revenues from the Valley Major Street and Freeway Interchange Programs annually adopt and update a Five -Year Capital Project Needs Analysis which outlines the specific projects upon which Measure "I" Major Street and Freeway Interchange Program funds will be expended. ANALYSIS: Staff has prepared the Five -Year Capital Project Needs Analysis for consideration by the City Council for adoption. Upon adoption, the CPNA will be kept on file with the San Bernardino County Transportation Authority (SBCTA) for informational purposes. The CPNA consists of a list of eligible capital improvement projects along with their anticipated costs that have been or are expected to be constructed during the upcoming five years. Upon completion of a project in the Plan, the City may seek reimbursement for the Measure "I" share of the project costs based on the availability of funds allocated to the City. Funds are allocated to the City by the SBCTA Board on an annual basis and roll-over if not fully expended. The CPNA includes the construction of two widening projects and traffic signal improvements at eight locations. A copy of project location map is included in staff report. FISCAL IMPACT: Approval of this item will meet SBCTA Five -Year Capital Needs Analysis requirements allowing the City to seek reimbursement of eligible expenses in line with SBCTA policy. COUNCIL GOAL(S) ADDRESSED: Page 39 The Measure "I" Five -Year Capital Project Needs Analysis will enhance the City's position as the premier community in our region by providing reimbursement funds for completed capital improvement projects that can then be programmed for other needed transportation improvements. ATTACHMENTS: Description Attachment 1 - Resolution Attachment 2 - CPNA Submittal Attachment 3 - CPNA Vicinity Map Page 40 ATTACHMENT 1 RESOLUTION NO. 18 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, STATE OF CALIFORNIA, ADOPTING THE MEASURE "I" FIVE YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEARS 2019/2020 THROUGH 2023/2024 WHEREAS, San Bernardino County voters approved passage of Measure "I" in November 2004, authorizing the San Bernardino County Transportation Authority to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino; and WHEREAS, revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 89-1 and Ordinance No. 04-1 of the Authority; and WHEREAS, the Strategic Plan requires each local jurisdiction applying for revenue from certain Measure "I" Programs to annually adopt and update a Five -Year Capital Project Needs Analysis. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, HEREBY RESOLVES to adopt the Measure "I" Five -Year Capital Project Needs Analysis for Fiscal Years 2019/2020 through 2023/2024, a copy of which is attached to this resolution. PASSED, APPROVED, AND ADOPTED this 3rd day of October 2018. Resolution No. 18 -XXX — Page 1 of 1 Page 41 Page 42 D D 0 2 m z N NO. ISTREET & LIMITS IMPROVEMENT COST ESTIMATE FY START STATUS Valle Arterial Sub -Pro ram 1 Wilson Ave from East Ave to Wardman Bullock Rd new street $ 7,434,218 06/07 Post Construction 2 Victoria St from Etiwanda High School to 1-15 ECL widening, sidewalk and rehabilitation $ 412,341 13/14 Post Construction 3 Carnelian St at Banyan St install new traffic signal $ 600,297 14/15 Post Construction 4 6th St at Utica Ave install new traffic signal $ 595,946 14/15 Post Construction 5 6th St at Rochester Ave install new traffic signal $ 738,737 16/17 Post Construction 6 Rochester Ave at Jersey Blvd install new traffic signal $ 738,737 16/17 Post Construction 7 East Ave at Miller Ave install new traffic signal $ 738,737 16/17 Post Construction 8 Milliken Ave at 5th St install new traffic signal $ 738,737 16/17 Post Construction 9 East Ave at Highland Ave install new traffic signal $ 674,133 17/18 Pre Construction 10 6th St at Hellman Ave install new traffic signal $ 709,133 17/18 Pre Construction Note: Note: See individual work sheets for funding years Measure "I" Financial Public Share responsibility shall be 71.3% of actual cost for eligible Contact: Gianfranco Laurie, Senior Civil Engineer 909 774-4037 Total: expenditures $ 13,381,016 Page 42 D D 0 2 m z N Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Widen Wilson Ave from East Ave to Wardman/Bulloch from 0 to 4 lanes Agency Project Name: Wilson Ave Extension Agency reported Total Project Cost: $7,434,218 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 5:30:57 PM Reference: Measure I Policy 40006 Page 43 Funding Prior FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Future Total Nexus Total Project Cost (All phases): 6,000,000 PA$ED MI ART 117,650 0 0 0 0 0 0 117,650 DEV FEE 47,350 0 0 0 0 0 0 47,350 Total 165,000 0 0 01 0 0 0 165,000 Total Presented Funding: 7,434,218 PS&E MI ART 528,007 0 0 0 0 0 0 528,007 DEV FEE 212,534 0 0 0 0 0 0 212,534 Total 740,541 0 0 0 0 0 0 740,541 Total Measure I Request: 5,399,271 ROW MI ART 44,451 0 0 563,988 0 0 0 608,439 DEV FEE 17,657 0 0 227,019 0 0 0 244,676 MI LOCAL STREET 247 0 0 0 0 0 0 247 Total 62,355 0 0 791,007 0 0 0 853,362 CONST MI ART 2,508,990 794,856 621,582 121,073 0 0 0 4,046,501 DEV FEE 999,610 319,949 162,093 48,735 0 0 0 1,530,387 MI LOCAL STREET 10,318 0 88,109 0 0 0 0 98,427 Total 3,518,918 1,114,805 871,784 169,808 0 0 0 5,675,315 Total 4,486,814 1,114,805 871,784 960,815 01. 0 0 7,434,218 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 5:30:57 PM Reference: Measure I Policy 40006 Page 43 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Construct a Traffic Signal at the Intersection of Milliken and 5th Agency Project Name: Milliken and 5th Traffic Signal Improvement Agency reported Total Project Cost: $738,737 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 5:03:30 PM Reference: Measure I Policy 40006 Page 44 Funding Prior FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Future Total Nexus Total Project Cost (All phases): 350,000 PA&ED Total Total Presented Funding: 738,737 PS&E MI ART 9,804 0 0 0 0 0 0 9,804 DEV FEE 3,946 0 0 0 0 0 0 3,946 Total 13,750 0 0 0 0 0 0 13,750 Total Measure I Request: 526,720 ROW Total 0 CONST MI ART 516,916 0 0 0 0 0 0 516,916 DEV FEE 208,071 0 0 0 0 0 0 208,071 Total 724,987 0 0 0 0 0 0 724,987 Total 1 738,7371 01 01 01 01 01 01 738,737 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 5:03:30 PM Reference: Measure I Policy 40006 Page 44 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Construct a Traffic Signal at the Intersection of Rochester and Jersey Agency Project Name: Rochester and Jersey Traffic Signal Improvement Agency reported Total Project Cost: $738,737 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 4:55:34 PM Reference: Measure I Policy 40006 Page 45 Funding Prior FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Future Total Nexus Total Project Cost (All phases): 350,000 PA&ED Total Total Presented Funding: 738,737 PS&E MI ART 9,804 0 0 0 0 0 0 9,804 DEV FEE 3,946 0 0 0 0 0 0 3,946 Total 13,750 0 0 0 0 0 0 13,750 Total Measure I Request: 526,720 ROW Total 0 CONST MI ART 516,916 0 0 0 0 0 0 516,916 DEV FEE 208,071 0 0 0 0 0 0 208,071 Total 724,987 0 0 0 0 0 0 724,987 Total 1 738,7371 01 01 01 01 01 01 738,737 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 4:55:34 PM Reference: Measure I Policy 40006 Page 45 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Widen Victoria Ave from EHS to 1-15 Agency Project Name: Victoria Ave Street Improvements Agency reported Total Project Cost: $412,341 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 5:20:27 PM Reference: Measure I Policy 40006 Page 46 Funding Prior FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Future Total Nexus Total Project Cost (All phases): 305,000 PA&ED Total Total Presented Funding: 412,341 PS&E MI ART 11,864 0 0 0 0 0 0 11,864 MI LOCAL STREET 4,305 0 0 0 0 0 0 4,305 DEV FEE 471 0 0 0 0 0 0 471 Total 16,640 0 0 0 0 0 0 16,640 Total Measure I Request: 411,870 ROW Total 0 CONST MI ART 282,135 0 0 0 0 0 0 282,135 MI LOCAL STREET 113,566 0 0 0 0 0 0 113,566 Total 395,701 0 0 0 0 0 0 395,701 Total 412,341 0 0 0 0 0 0 412,341 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 5:20:27 PM Reference: Measure I Policy 40006 Page 46 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Construct a Traffic Signal at the Intersection of East and Miller Agency Project Name: East and Miller Traffic Signal Improvement Agency reported Total Project Cost: $738,737 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 5:00:23 PM Reference: Measure I Policy 40006 Page 47 Funding Prior FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Future Total Nexus Total Project Cost (All phases): 350,000 PA&ED Total Total Presented Funding: 738,737 PS&E MI ART 9,804 0 0 0 0 0 0 9,804 DEV FEE 3,946 0 0 0 0 0 0 3,946 Total 13,750 0 0 0 0 0 0 13,750 Total Measure I Request: 526,720 ROW Total 0 CONST MI ART 516,916 0 0 0 0 0 0 516,916 DEV FEE 208,071 0 0 0 0 0 0 208,071 Total 724,987 0 0 0 0 0 0 724,987 Total L 738,737 01 01 01 01 01 01 738,737 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 5:00:23 PM Reference: Measure I Policy 40006 Page 47 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Construct a Traffic Signal at the Intersection of 6th and Rochester Agency Project Name: 6th and Rochester Traffic Signal Improvement Agency reported Total Project Cost: $738,737 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 4:46:54 PM Reference: Measure I Policy 40006 Page 48 Funding Prior FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Future Total Nexus Total Project Cost (All phases): 350,000 PA&ED Total Total Presented Funding: 738,737 PS&E MI ART 9,804 0 0 0 0 0 0 9,804 DEV FEE 3,946 0 0 0 0 0 0 3,946 Total 13,750 0 0 0 0 0 0 13,750 Total Measure I Request: 526,720 ROW Total 0 CONST MI ART 516,916 0 0 0 0 0 0 516,916 DEV FEE 208,071 0 0 0 0 0 0 208,071 Total 724,987 0 0 0 0 0 0 724,987 Total L 738,737 01 01 01 01 01 01 738,737 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 4:46:54 PM Reference: Measure I Policy 40006 Page 48 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Construct a Traffic Signal at the Intersection of Camelian and Banyan Agency Project Name: Carnelian at Banyan Traffic Signal Improvement Agency reported Total Project Cost: $600,297 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 5:44:43 PM Reference: Measure I Policy 40006 Page 49 Funding Prior FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Future Total Nexus Total Project Cost (All phases): 363,000 PA&ED Total Total Presented Funding: 600,297 PS&E MI ART 8,749 0 0 0 0 0 0 8,749 DEV FEE 3,522 0 0 0 0 0 0 3,522 Total 12,271 0 0 0 0 0 0 12,271 Total Measure I Request: 428,012 ROW Total 0 CONST MI ART 419,263 0 0 0 0 0 0 419,263 DEV FEE 168,763 0 0 0 0 0 0 168,763 Total 588,026 0 0 0 0 0 0 588,026 Total 1 600,297 01 01 01 01 01 01 600,297 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 5:44:43 PM Reference: Measure I Policy 40006 Page 49 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Construct a Traffic Signal at the Intersection of 6th and Hellman Agency Project Name: 6th and Hellman Traffic Signal Improvement Agency reported Total Project Cost: $709,133 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 5:08:14 PM Reference: Measure I Policy 40006 Page 50 Funding Prior FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Future Total Nexus Total Project Cost (All phases): 350,000 PA&ED Total Total Presented Funding: 709,133 PS&E MI ART 35,032 0 0 0 0 0 0 35,032 DEV FEE 14,101 0 0 0 0 0 0 14,101 Total 49,133 0 0 0 0 0 0 49,133 Total Measure I Request: 505,612 ROW Total 0 CONST MI ART 470,580 0 0 0 0 0 0 470,580 DEV FEE 189,420 0 0 0 0 0 0 189,420 Total 660,000 0 0 0 0 0 0 660,000 Total 1 709,1331 01 01 01 01 01 01 709,133 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 5:08:14 PM Reference: Measure I Policy 40006 Page 50 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Construct a Traffic Signal at the Intersection of East and Highland Agency Project Name: East and Highland Traffic Signal Improvements Agency reported Total Project Cost: $674,133 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 5:05:33 PM Reference: Measure I Policy 40006 Page 51 Funding Prior FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Future Total Nexus Total Project Cost (All phases): 350,000 PA&ED Total Total Presented Funding: 674,133 PS&E MI ART 35,032 0 0 0 0 0 0 35,032 DEV FEE 14,101 0 0 0 0 0 0 14,101 Total 49,133 0 0 0 0 0 0 49,133 Total Measure I Request: 480,657 ROW Total 0 CONST MI ART 445,625 0 0 0 0 0 0 445,625 DEV FEE 179,375 0 0 0 0 0 0 179,375 Total 625,000 0 0 0 0 0 0 625,000 Total 1 674,1331 01 01 01 01 01 01 674,133 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 5:05:33 PM Reference: Measure I Policy 40006 Page 51 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Construct a Traffic Signal at the Intersection of 6th and Utica Agency Project Name: 6th St at Utica Traffic Signal Improvement Agency reported Total Project Cost: $595,946 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 5:44:41 PM Reference: Measure I Policy 40006 Page 52 Funding Prior FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Future Total Nexus Total Project Cost (All phases): 363,000 PA&ED Total Total Presented Funding: 595,946 PS&E MI ART 5,647 0 0 0 0 0 0 5,647 DEV FEE 2,273 0 0 0 0 0 0 2,273 Total 7,920 0 0 0 0 0 0 7,920 Total Measure I Request: 424,910 ROW Total 0 CONST MI ART 419,263 0 0 0 0 0 0 419,263 DEV FEE 168,763 0 0 0 0 0 0 168,763 Total 588,026 0 0 0 0 0 0 588,026 Total 1 595,9461 01 01 01 01 01 01 595,946 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 17/18 expenses. Project Comments: Project Comments Last Update: 9/20/2018 5:44:41 PM Reference: Measure I Policy 40006 Page 52 ATTACHMENT 3 UN7AhGI U MAJOR STREET ARTERIAL PROGRAM O WILSON AVE FROM EAST AVE TO WARDMAN BULLOCK RD O VICTORIA ST FROM ETIWANDA AVE TO ECL (1-15) O3 CARNELIAN ST AT BANYAN ST O4 6TH ST AT UTICA AVE O5 6TH ST AT ROCHESTER AVE © ROCHESTER AVE AT JERSEY BLVD O7 EAST AVE AT MILLER AVE ® MILLIKEN AVE AT 5TH ST O9 EAST AVE AT HIGHLAND AVE 10 6TH ST AT HELLMAN AVE CITY OF RANCHO CUCAMONGA RANCHO MEASURE I FIVE-YEAR CPNA FY 2019/20 TO 2023/24 PROJECT LOCATIONS CUCAMONGA •�1 DATE: October 3, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: William Wittkopf, Public Works Director Dean Rodia, Parks and Landscape Superintendent Inge Tunggaldjaja, Management Analyst I SUBJECT: CONSIDERATION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH ARCHITERRA DESIGN GROUP FOR LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR VARIOUS LOCATIONS IN LMD 2 AND LMD 4R IN THE AMOUNT OF $255,200; AND TO AUTHORIZE AN APPROPRIATION IN THE AMOUNT OF $55,025 FROM THE LANDSCAPE MAINTENANCE DISTRICT 2 FUND BALANCE. RECOMMENDATION: Staff recommends the City Council approve the award of a Professional Services Agreement with Architerra Design Group for landscape architectural design services for the development of landscape construction and renovation drawings at various locations in LMD 2 and LMD 4R in the amount of $255,200 to be funded from account 1131303-5650/1787131-0 and account 1134303-5650/1787134-0 as approved in the FY 2018-2019 budget; and appropriate funds in the amount of $55,025 into account 1131303-5650/1787131-0 (Capital Project) from Landscape Maintenance District 2 fund balance (Fund 131). BACKGROUND: Water resources have become a concern due to limited availability, cost, and the need for preservation, along with changes in State and local policies. In FY 13/14, a series of drought tolerant landscape design projects were identified for LMD 2 and LMD 4R. Architerra Design Group was chosen to develop the original conceptual landscape design and potential plant pallets for these projects. This information was used to develop construction drawings for the first phase of drought tolerant projects that included Base Line Rd. from Haven to Milliken, several sections of Victoria Park Ln., and Terra Vista Pkwy. These projects have helped conserve water and reduce labor costs. With the success of these projects, we are now ready to start with another series of drought tolerant conversion projects. The next step in this process is to complete landscape construction drawings for the remainder of the landscape sites in both Districts. Once the construction drawings are completed, staff will seek competitive bids for the project which will be completed in multiple phases over several years. Page 54 ANALYSIS: Architerra Design Group produced the original conceptual designs and has an intimate understanding of the landscape goals in these Districts, along with a firm grasp on the requirements needed to meet State and local policies. Due to the size and scope of the projects, Architerra Design Group will be providing a priority list of projects to be completed and a corresponding five-year implementation plan. FISCAL IMPACT: An appropriation in the amount of $55,025 from the Landscape Maintenance District 2 (Fund 131) fund balance to Account No. 1131303-5650/1787131 -0 is required to fully fund the creation of the construction drawings. COUNCIL GOAL(S) ADDRESSED: The construction drawings for landscape renovation design in various Landscape Maintenance Districts will enhance the City's position as the premier community in the inland region while continuing to reduce water usage and hold the line on cost increases. ATTACHMENTS: Description Attachment 1 - Contract Page 55 Attachment 1 - Contract AGREEMENT FOR DESIGN PROFESSIONAL SERVICES THIS AGREEMENT is made and entered into this 15th day of August, 2018, by and between the City of Rancho Cucamonga, a municipal corporation ("City") and Architerra Design Group, a landscape architect ("Consultant"). RECITALS A. City has heretofore issued its request for proposals to perform the following design professional services: Preparation of designed development plans, construction documents, bidding assistance and construction observation for the renovation of five existing streetscapes within Victoria, Landscape Maintenance District 2 and four existing streetscapes within Terra Vista, Landscape Maintenance District 4 ("the Project"). B. Consultant has submitted a proposal to perform the professional services described in Recital "A", above, necessary to complete the Project. C. City desires to engage Consultant to complete the Project in the manner set forth and more fully described herein. D. Consultant represents that it is fully qualified and licensed under the laws of the State of California to perform the services contemplated by this Agreement in a good and professional manner. AGREEMENT NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. 1.1 Scope and Level of Services. Subject to the terms and conditions set forth in this Agreement, City hereby engages Consultant to perform all technical and design professional services described in Recitals "A" and "B" above, including, but not limited to preparation of designed development plans, construction documents, bidding assistance and construction observation for the renovation of five existing streetscapes within Victoria, Landscape Maintenance District 2 and four existing streetscapes within Terra Vista, Landscape Maintenance District 4 , all as more fully set forth in the Consultant's proposal, dated February 15, 2018 and entitled "Scope of Work", attached hereto as Exhibit "A", and incorporated by reference herein. The nature, scope, and level of the services required to be performed by Consultant are set forth in the Scope of Work and are referred to herein as "the Services." In the event of any inconsistencies between the Scope of Work and this Agreement, the terms and provisions of this Agreement shall control. PSA with professional liability insurance (Design) Page I Last Revised: 01/11/2018 Page 56 1.2 Revisions to Scope of Work. Upon request of the City, the Consultant will promptly meet with City staff to discuss any revisions to the Project desired by the City. Consultant agrees that the Scope of Work may be amended based upon said meetings, and, by amendment to this Agreement, the parties may agree on a revision or revisions to Consultant's compensation based thereon. A revision pursuant to this Section that does not increase the total cost payable to Consultant by more than ten percent (10%) of the total compensation specified in Section 3, may be approved in writing by City's City Manager without amendment. 1.3 Time for Performance. Consultant shall perform all services under this Agreement in a timely, regular basis consistent with industry standards for professional skill and care, and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in a "Schedule of Performance", if such Schedule is attached hereto as Exhibit "A". 1.4 Standard of Care. As a material inducement to City to enter into this Agreement, Consultant hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Consultant hereby covenants that it shall follow the skill and care ordinarily employed by similarly -situated professionals in performing the Services. 1.5 Familiarity with Services. By executing this Agreement, Consultant represents that, to the extent required by the standard of practice, Consultant (a) has investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. Consultant represents that Consultant, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Consultant discover any latent or unknown conditions, which will materially affect the performance of services, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the City Representative. 2. Term of Agreement. The term of this Agreement shall be one (1) year and shall become effective as of the date of the mutual execution by way of both parties' signature (the "Effective Date"). No work shall be conducted; service or goods will not be provided until this Agreement has been executed and requirements have been fulfilled. Parties to this Agreement shall have the option to renew in one (1) year increments to a total of three (3) years, unless sooner terminated as provided in Section 14 herein. Options to renew are contingent upon the City Manager's approval, subject to pricing review, and in accordance to all Terms and Conditions stated herein unless otherwise provided in writing by the City. PSA with professional liability insurance (Design) Page 2 Last Revised: 01/11/2018 Page 57 3. Compensation. 3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A, provided, however, that full, total and complete amount payable to Consultant shall not exceed $255,200 ($165,025 for LMD 2 and $90,175 for LMD 4), including all out of pocket expenses, unless additional compensation is approved by the City Council. City shall not withhold any federal, state or other taxes, or other deductions. However, City shall withhold not more than ten percent (10%) of any invoice amount pending receipt of any deliverables reflected in such invoice. Under no circumstance shall Consultant be entitled to compensation for services not yet satisfactorily performed. The parties further agree that compensation may be adjusted in accordance with Section 1.2 to reflect subsequent changes to the Scope of Services. City shall compensate Consultant for any authorized extra services as set forth in Exhibit A. 4. Method of Payment. 4.1 Invoices. Consultant shall submit to City monthly invoices for the Services performed pursuant to this Agreement. The invoices shall describe in detail the Services rendered during the period and shall separately describe any authorized extra services. Any invoice claiming compensation for extra services shall include appropriate documentation of prior authorization of such services. All invoices shall be remitted to the City of Rancho Cucamonga, California. 4.2 City shall review such invoices and notify Consultant in writing within ten (10) business days of any disputed amounts. 4.3 City shall pay all undisputed portions of the invoice within thirty (30) calendar days after receipt of the invoice up to the not -to -exceed amounts set forth in Section 3. 4.4 All records, invoices, time cards, cost control sheets and other records maintained by Consultant relating to services hereunder shall be available for review and audit by the City. 5. Representatives. 5.1 City Representative. For the purposes of this Agreement, the contract administrator and City's representative shall be Dean Rodia, or such other person as designated in writing by the City ("City Representative"). It shall be Consultant's responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and Consultant shall refer any decisions that must be made by City to the City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. 5.2 Consultant Representative. For the purposes of this Agreement, Richard Krumwiede is hereby designated as the principal and representative of Consultant PSA with professional liability insurance (Design) Page 3 Last Revised: 01/11/2018 Page 58 authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith ("Consultant's Representative"). It is expressly understood that the experience, knowledge, capability and reputation of the Consultant's Representative were a substantial inducement for City to enter into this Agreement. Therefore, the Consultant's Representative shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. Consultant may not change the Responsible Principal without the prior written approval of City. 6. Consultant's Personnel. 6.1 All Services shall be performed by Consultant or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City business license as required by the City's Municipal Code. 6.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 1.4. 6.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits, and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 6.4 Consultant shall indemnify, defend and hold harmless City and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant's violations of personnel practices and/or any violation of the California Labor Code. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Ownership of Work Product. 7.1 Ownership. All documents, ideas, concepts, electronic files, drawings, photographs and any and all other writings, including drafts thereof, prepared, created or provided by Consultant in the course of performing the Services, including any and all intellectual and proprietary rights arising from the creation of the same (collectively, "Work Product"), are considered to be "works made for hire" for the benefit of the City. Upon payment being made, and provided Consultant is not in breach of this Agreement, all Work Product shall become and remain the property of City without restriction or PSA with professional liability insurance (Design) Page 4 Last Revised: 01/11/2018 Page 59 limitation upon its use or dissemination by City. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Consultant under this Agreement shall, upon request, be made available to City. None of the Work Product shall be the subject of any common law or statutory copyright or copyright application by Consultant. In the event of the return of any of the Work Product to Consultant or its representative, Consultant shall be responsible for its safe return to City. Under no circumstances shall Consultant fail to deliver any draft or final designs, plans, drawings, reports or specifications to City upon written demand by City for their delivery, notwithstanding any disputes between Consultant and City concerning payment, performance of the contract, or otherwise. This covenant shall survive the termination of this Agreement. City's reuse of the Work Product for any purpose other than the Project, shall be at City's sole risk. 7.2. Assignment of Intellectual Property Interests: Upon execution of this Agreement and to the extent not otherwise conveyed to City by Section 7. 1, above, the Consultant shall be deemed to grant and assign to City, and shall require all of its subcontractors to assign to City, all ownership rights, and all common law and statutory copyrights, trademarks, and other intellectual and proprietary property rights relating to the Work Product and the Project itself, and Consultant shall disclaim and retain no rights whatsoever as to any of the Work Product, to the maximum extent permitted by law. City shall be entitled to utilize the Work Product for any and all purposes, including but not limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding and publicizing the Project or any aspect of the Project. 7.3 Title to Intellectual PropertX. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of the Work Product and/or materials produced under this Agreement, and that City has full legal title to and the right to reproduce any of the Work Product. Consultant shall defend, indemnify and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials, harmless from any loss, claim or liability in any way related to a claim that City's use is violating federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, software, equipment, devices or processes used or incorporated in the Services and materials produced under this Agreement. In the event City's use of any of the Work Product is held to constitute an infringement and any use thereof is enjoined, Consultant, at its expense, shall: (a) secure for City the right to continue using the Work Product by suspension of any injunction or by procuring a license or licenses for City; or (b) modify the Work Product so that it becomes non -infringing. This covenant shall survive the termination of this Agreement. 8. Status as Independent Contractor. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to PSA with professional liability insurance (Design) Page S Last Revised: 01/11/2018 Page 60 incur any debt, obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and to defend, indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. 9. Confidentiality. Consultant may have access to financial, accounting, statistical, and personnel data of individuals and City employees. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are confidential and shall not be disclosed by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement. This provision shall not apply to information in whatever form that is in the public domain, nor shall it restrict the Consultant from giving notices required by law or complying with an order to provide information or data when such an order is issued by a court, administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and reasonably necessary for the Consultant to defend itself from any legal action or claim. 10. Conflict of Interest. 10.1 Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant "financially interested" (as provided in California Government Code §§1090 and 87 100) in any decision made by City on any matter in connection with which Consultant has been retained. 10.2 Consultant further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Consultant has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift. PSA with professional liability insurance (Design) Page 6 Last Revised: 01/11/2018 Page 61 10.3 Consultant has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in subsection 10.1. 11. Indemnification. 11.1 Design Professional Services. To the fullest extent permitted by law, the Consultant shall, at its sole cost and expense, indemnify, defend, and hold harmless the City, its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively "Indemnitees" in this Section 11.0), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, stop notices, and losses of any nature whatsoever, including fees of accountants and other professionals, and all costs associated therewith, and reimbursement of attorneys' fees and costs of defense (collectively "Claims"), whether actual, alleged or threatened, to the extent arising out of, pertaining to, or relating to, in whole or in part, the negligence, recklessness or willful misconduct of the Consultant, and/or its officers, agents, servants, employees, subcontractors, contractors or their officers, agents, servants or employees (or any entity or individual for which or whom the Consultant shall bear legal liability) in the performance of design professional services under this Agreement by a "design professional," as the term is defined in California Civil Code § 2782.8(c). The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this Agreement. Notwithstanding the foregoing and as required by Civil Code § 2782.8(a), in no event shall the cost to defend the Indemnitees that is charged to Consultant exceed Consultant's proportionate percentage of fault. 11.2 Other Indemnities. With respect to claims and liabilities which do not arise in connection with the performance of professional services by a "design professional", as that term is defined in California Civil Code Section 2782.8(c), including, but not limited to, those claims and liabilities normally covered by commercial general and/or automobile liability insurance, and to the maximum extent permitted by law, Consultant shall, at its sole cost and expense, protect, defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, stop notices, and losses of any nature whatsoever, including fees of accountants, attorneys and other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively "Damages"), in law or equity, whether actual, alleged or threatened, which arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, suppliers, or contractors, or their officers, agents, servants or employees (or any entity or PSA with professional liability insurance (Design) Page 7 Last Revised: 01/11/2018 Page 62 individual for which or whom Consultant shall bear legal liability) in the performance of this Agreement, except to the extent the Damages arise from the active or sole negligence or willful misconduct of any of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Damages with counsel of the Indemnitees' choice, and shall pay all costs and expenses, including all attorneys' fees and experts' costs as they are actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith. The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this Agreement. . 11.3 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. 11.4 Waiver of Right of Subro ag tion. Except as otherwise expressly provided in this Agreement, Consultant, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Consultant. 11.5 Survival. The provisions of this Section 11 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against Consultant shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision. 12. Insurance. 12.1 Liability Insurance. Consultant shall procure and maintain in full force and effect for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services hereunder by Consultant, and/or its agents, representatives, employees and subcontractors. 12.2 Minimum Scope of Insurance. Unless otherwise approved by City, coverage shall be at least as broad as: (1) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). (2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). PSA with professional liability insurance (Design) Page 8 Last Revised: 01/11/2018 Page 63 less than: (3) Worker's Compensation insurance as required by the State of California, and Employer's Liability Insurance. (4) Professional Liability insurance in a form approved by the City, having an extended reporting period of not less than three (3) years after completion of the Services which shall provide protection against claims of professional negligence arising out of Consultant's performance of the Services and otherwise complying with all applicable provisions of this Section 12. The policy shall be endorsed to include contractual liability to the extent insurable. 12.3 Minimum Limits of Insurance. Consultant shall maintain limits no (1) Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. Commercial General Liability Insurance with a general aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit. (2) Automobile Liability: $2,000,000 per accident for bodily injury and property damage. (3) Employer's Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease and Workers' Compensation Insurance in the amount required by law. (4) Professional Liability: $1,000,000 per claim/aggregate. (5) The Insurance obligations under this agreement shall be the greater of (i) the Insurance coverages and limits carried by the Contractor; or (ii) the minimum insurance requirements shown in this Agreement. Any insurance proceeds in excess of the specified limits and coverage required which are applicable to a given loss, shall be available to the City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this Agreement. 12.4 Deductibles and Self -Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City and shall not reduce the limits of coverage. City reserves the right to obtain a full certified copy of any required insurance policy and endorsements. 12.5 Other Insurance Provisions. PSA with professional liability insurance (Design) Last Revised: 01/11/2018 Page 9 Page 64 (1) The commercial general liability and automobile liability policies are to contain the following provisions on a separate additionally insured endorsement naming the City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City officials as additional insureds as respects: liability arising out of activities performed by or on behalf of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; and/or automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no limitations on the scope of protection afforded to City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials which are not also limitations applicable to the named insured. (2) For any claims related to this Agreement, Consultant's insurance coverage shall be primary insurance as respects City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City or officials. Any insurance or self-insurance maintained by City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials shall be excess of Consultant's insurance and shall not contribute with it. (3) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (4) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled except after 30 days prior written notice by first class mail has been given to City (ten (10) days prior written notice for non- payment of premium). Consultant shall provide thirty (30) days written notice to City prior to implementation of a reduction of limits or material change of insurance coverage as specified herein. (5) Each insurance policy, required by this clause shall expressly waive the insurer's right of subrogation against City and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials. (6) Each policy shall be issued by an insurance company approved in writing by City, which is admitted and licensed PSA with professional liability insurance (Design) Page 10 Last Revised: 01/11/2018 Page 65 to do business in the State of California and which is rated ANII or better according to the most recent A.M. Best Co. Rating Guide. (7) Each policy shall specify that any failure to comply with reporting or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be provided. (8) Each policy shall specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys' fees, shall be paid in addition to and shall not deplete any policy limits. (9) Contractor shall provide any and all other required insurance, endorsements, or exclusions as required by the City in any request for proposals applicable to this Agreement. 12.6 Evidence of coverage. Prior to commencing performance under this Agreement, the Consultant shall furnish the City with certificates and original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement including (1) Additional Insured Endorsement(s), (2) Worker's Compensation waiver of subrogation endorsement, and (3) General liability declarations or endorsement page listing all policy endorsements. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the City before Consultant commences performance. If performance of this Agreement shall extend beyond one year, Consultant shall provide City with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance. 12.7 Contractor agrees to include in all contracts with all subcontractors performing work pursuant to this Agreement, the same requirements and provisions of this Agreement including the indemnity and insurance requirements to the extent they apply to the scope of any such subcontractor's work. Contractor shall require its subcontractors to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City pursuant to this Agreement, and to require each of its subcontractors to include these same provisions in its contract with any sub -subcontractor. 13. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation that City might require. City shall compensate Consultant for any litigation support services in an amount to be agreed upon by the parties. PSA with professional liability insurance (Design) Page 11 Last Revised: 01/11/2018 Page 66 14. Termination. City shall have the right to terminate this Agreement at any time for any or no reason on not less than ten (10) days prior written notice to Consultant. In the event City exercises its right to terminate this Agreement, City shall pay Consultant for any services satisfactorily rendered prior to the effective date of the termination, provided Consultant is not then in breach of this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation. City may terminate for cause following a default remaining uncured more than five (5) business days after service of a notice to cure on the breaching party. Consultant may terminate this Agreement for cause upon giving the City ten (10) business days prior written notice for any of the following: (1) uncured breach by the City of any material term of this Agreement, including but not limited to Payment Terms; (2) material changes in the conditions under which this Agreement was entered into, coupled with the failure of the parties to reach accord on the fees and charges for any Additional Services required because of such changes. 15. Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Consultant's and City's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth in this Section, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this Section. All notices shall be addressed as follows: If to City: Dean Rodia, Parks Superintendent 8794 Lion Street Rancho Cucamonga, CA 91730 If to Consultant: Richard Krumwiede, President 10221-A Trademark Street Rancho Cucamonga, CA 91730 16. Non -Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 17. Assignment and Subcontracting. Consultant shall not assign or transfer any interest in this Agreement or subcontract the performance of any of Consultant's obligations hereunder without City's prior written consent. Except as provided herein, any attempt by Consultant to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. PSA with professional liability insurance (Design) Page 12 Last Revised: 01/11/2018 Page 67 18 Compliance with Laws. Consultant shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Consultant performs the Services. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. The applicable prevailing wage rate determinations can be found at http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the Project site. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs of experts. 21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. 22. Applicable Law and Venue. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California. Venue for any action relating to this Agreement shall be in the San Bernardino County Superior Court. 23. Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement. PSA with professional liability insurance (Design) Page 13 Last Revised: 01/11/2018 Page 68 24. Entire Agreement. This Agreement consists of this document, and any other documents, attachments and/or exhibits referenced herein and attached hereto, each of which is incorporated herein by such reference, and the same represents the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. Consultant Name: Architerra Design Group City of Rancho Cucamonga By: By: Name Date Name Date Title Title City of Rancho Cucamonga By: By: Name Date Name Date Title Title (two signatures required if corporation) PSA with professional liability insurance (Design) Last Revised: 01/11/2018 Page 14 Page 69 EXHIBIT A SCOPE OF SERVICES See LMD 2 and LMD 4 proposals attached PSA with professional liability insurance (Design) Last Revised: 01/11/2018 Page 15 Page 70 EXHIBIT B SCHEDULE OF PERFORMANCE Not Applicable PSA with professional liability insurance (Design) Last Revised: 01/11/2018 Page 16 Page 71 ADDENDUM NO. N/A to Professional Services Agreement Whereas; and the City of Rancho Cucamonga (hereinafter the "City") intend to enter into a Professional Services Agreement (hereinafter "Agreement"), and Whereas; has identified the following exceptions to the Agreement; Not Applicable Now therefore: and the City desire to incorporate the above exceptions to the attached Professional Services Agreement. Please indicate your agreement by way of signature to this Addendum No. and the attached Professional Services Agreement. Please return two (2) original signed copies to the City no later than . The City will process for signature and provide with one (1) fully executed copy of the Professional Services Agreement and Addendum No. Consultant Name: By: Name Date Title By: Name Date Title (two signatures required if corporation) PSA with professional liability insurance (Design) Last Revised: 01/11/2018 City of Rancho Cucamonga I: Name Date Title City of Rancho Cucamonga By: Name Date Title Page 17 Page 72 Attachment A — Sample Waiver of Subrogation (Sample Only — Not all forms will look identical to this Sample) TRAVELERS POLICY NUMBER. WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 0403 13 (00) - 01 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreurrient from us.y This agreement shall not operate directly or indirectly to benefit any one not named in the Schedule. SCHEDULE DESIGNATED PERSON: DESIGNATED ORGANIZATION: PSA with professional liability insurance (Design) Last Revised: 01/1112018 Page 18 Page 73 Attachment B — Sample Additional Insured for On-going Projects POLICY NUMBER: COMMERCIAL GENERAL LIABILITY CG 20 10 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED — OWNERS, LESSEES OR CONTRACTORS — SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART 6Yd.1��111�� Name Of Additional Insured Person(s) Or Organization(s): Locations Of Covered ❑ erations Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage' or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) desig- nated above. CG 20 10 07 04 B. With respect to the insurance afforded to these additional insureds, the following additional exclu- sions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equip- ment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its in- tended use by any person or organization other than another contractor or subcontractor en- gaged in performing operations for a principal as a part of the same project. ® ISO Properties, Inc., 2004 PSA with professional liability insurance (Design) Last Revised: 01/1112018 Page 'I of 1 ❑ Page 19 Page 74 ARCHITERRA DESIGN GROUP LANDSCAPE ARCH17EC7URE AND PLANNING February 15, 2018 Mr. Steve Relph Maintenance Supervisor City of Rancho Cucamonga 8794 Lion Street Rancho Cucamonga, CA 91730 RE: LANDSCAPE ARCHITECTURAL SERVICES PROPOSAL, LMD 2 VICTORIA CONSTRUCTION DOCUMENTS, RANCHO CUCAMONGA, CA Dear Mr. Relph: We are pleased to submit this proposal for Landscape Architectural Services in connection with the project referenced above. This agreement is by and between Architerra Design Group, Inc. (ADG) and The City of Rancho Cucamonga (Client). PROJECT OVERVIEW ADG shall provide professional services on the project referenced above. The extent of our services may be generally described as the preparation of design development plans, construction documents, bidding assistance and construction observation for the renovation of five existing streetscapes within Victoria, Landscape Maintenance District #2. The five streetscapes currently have turf grass parkways and do not comply with the City's landscape development standards, which focus on water conservation, drought tolerant plant materials and low maintenance design consideration. The proposed renovation design of these five streetscape areas will be modeled after recommendations and "typical" design details that ADG presented in our "Landscape Maintenance District 02 Site Analysis Report" completed in 2014. The five areas include: Fairmont Way Frontage (North of Victoria Park Lane); a portion of VG -1, including the turf and groundcover on the west side of Fairmont from Highland, extending south to Victoria Park Lane and the turf parkway on the east side of Fairmont from Victoria Park Lane extending north to Highland Avenue; a portion of VG -9 including the ground cover behind the sidewalk on the east ARCHITERRADESIGNGROURCOM 10221-A TRADEMARK STREET RANCHO CUCAMONGA CA 91730 1 PHONE 19091484-2800 PAx {909}484-2802 CA #2834, AZ #29115, NV 4446, OR#841, NM, #538 Page 75 City of Rancho Cucamonga LMD 2Terra Vista Construction Documents Page 2 of 20 side of Fairmont from Victoria Park Lane extending north to Kenyon Way; a portion of VG -29, the ground cover on the east side of Fairmont, behind the sidewalk from Kenyon Way extending north to the 210 freeway. 2. Milliken Avenue Frontage: a portion of VG -2, including the turf and ground cover on the west side of Milliken, extending south from Victoria Park Lane to Fairmont Way; and a portion of VG 4, including the turf and groundcover on the west side of Milliken Ave extending south from Fairmont Way to the Southern Pacific Railroad (PE Trail). 3. Fairmont Way Frontage (South of Victoria Park Lane): a portion of VG -2, including turf and ground cover on the south side of Fairmont extending west from Victoria Park Lane to York Place; A portion of VG -3 including turf and groundcover on the south side of Fairmont, extending west from York Place to Emerson Street, and the east/west and north south sides of Fairmont extending south from Emerson Street to Armstrong Place; and a portion of VG -4, including turf and groundcover areas on the north and south sides of Fairmont Extending west from Milliken Ave to Armstrong Place and Nova Court. 4. Ellena Drive East and West: a portion of VG 14, including the turf and groundcover on the east side of Ellena West from extending from Baseline north to Kenyon, and the turf and groundcover on the north/west side of Ellena West extending west from Kenyon to 140' west of Casoli Place; a portion of VG 15 including the turf and groundcover on the east side of Ellena East from Baseline road north to 275' north of Berra Road, and the turf and groundcover on the west side of Ellena East extending north from Baseline road to Kenyon Way; all of VG 16 including turf and groundcover in the paseo from Baseline north to Ellena West with entrances to Amelia and Pavola Drives. 5. Kenyon Way and Lark Drive: a portion of VG 23, including the turf and groundcover on the east and west side of Kenyon Way, extending north from Victoria Park Lane to Lark Drive and the north and south sides of Lark Drive extending east from Kenyon Way to the western boundary of Rancho Cucamonga High School; a portion of VG 41 including the northern slope area on the north side of Lark extending west from Rochester to the western edge of the high school. Design and construction drawing packages will be completed for each of the five above LMD areas as indicated in our Scope of Services so that the City can bid each design package separately as funds allow. SCOPE OF SERVICES ADG agrees to perform professional services for the Client as set forth below for the Basic Fee as indicated: AREA t - Fairmont Way frontage (North of Victoria Park Lane) A. Design Development Phase to Include: Project Kick -Off meeting with Client to discuss the project goals and schedules, as well as receive PDF files of existing LMD area drawings. Page 76 City of Rancho Cucamonga LMD 2 Terra Vista Construction Documents Page 3 of 20 2. Site Visit/Field Inventory to verify existing conditions and note conflicts with City supplied PDF project base sheets. 3. CAD Base Sheet Development from City supplied PDF files of original plans, on 24"x36" sheets. (3 sheets total) 4. Preparation of redlined base sheet overlay's applying turf reduction design concepts from previously completed site analysis report and design retrofit strategies for Client review/comment and or approval. 5. Preparation of preliminary estimate of probable construction cost, based on retrofit redlined base sheets. 6. Client design progress review meeting. (1) 7. Based on City direction from design review, finalize CAD base sheets with headers, cobble, DG and boulder layouts for final City review and approval. 8. Project Administration (Bi -Weekly Status Report and Project Scheduling). 9. Telephone Consultation. B. Construction Document Phase to Include: I . Title Sheet Preparation. 2. Demolition Plan with removals and notes for items to protect in place, based on new renovation design. 3. Construction Plan Preparation for layout and detailing of hardscape, property line and return walls, etc. 4. Construction and Grading Detail Preparation. 5. Irrigation Plan Preparation. 6. Irrigation Detail Preparation. 7. Prepare Water Efficiency Landscape Worksheet. 8. Prepare 2 Irrigation Controller Charts. 9. Planting Plan Preparation. 10. Planting Detail Preparation. 11. Prepare Planting/Irrigation Hydro -zone Plan. 12. Construction Specifications. 13. Irrigation & Planting Specifications. 14. Preparation of final Cost Estimate. 15. Provide Soils Test and Soils Management Report. * 16. Prepare Annual Irrigation and Planting Maintenance Schedule. 17. Client Progress Meeting. (1) Page 77 City of Rancho Cucamonga LND 2 Terra Vista Construction Documents Page 4 of 20 18. Agency Plan Check Corrections. 19. Project Administration (Preparation of Bi -Weekly Status Report and Project Scheduling). 20. Telephone Consultation. 21. Utility Research (Irrigation Point of Connection, Pressure). 22. Agency Processing of completed plans. C. Bidding Assistance Phase: 1. Respond to request for Information (RFI) responses. 2. Project Administration. D. Construction Administration Phase: 1. Site Meeting, 2. Submittal Review. 3. Construction observation site visits; hardscape layout, irrigation layout, & plant material layout review, completion/release to maintenance. Four (4) visits total. 4. Preparation of site review reports for submittal to Client for review, and contractor for correction. Four (4) reports total. 5. Project Administration. AREA 2 - Milliken Avenue Frontage A. Design Development Phase to Include: 1. Project Kick -Off meeting with Client to discuss the project goals and schedules, as well as receive PDF files of existing LMD area drawings. 2. Site Visit/Field Inventory to verify existing conditions and note conflicts with City supplied PDF project base sheets. 3. CAD Base Sheet Development from City supplied PDF files of original plans, on 24"x36" sheets. (3 sheets total) 4. Preparation of redlined base sheet overlay's applying turf reduction design concepts from previously completed site analysis report and design retrofit strategies for Client review/comment and or approval. 5. Preparation of preliminary estimate of probable construction cost, based on retrofit redlined base sheets. 6. Client design progress review meeting. (1) Page 78 City of Rancho Cucamonga LMD 2 Terra Vista Construction Documents Page 5 of 20 7. Based on City direction from design review, finalize CAD base sheets with headers, cobble, DG and boulder layouts for final City review and approval. 8. Project Administration (Bi -Weekly Status Report and Project Scheduling). 9. Telephone Consultation. B. Construction Document Phase to Include: 1. Title Sheet Preparation. 2. Demolition Plan with removals and notes for items to protect in place, based on new renovation design. 3. Construction Plan Preparation for layout and detailing of hardscape, property line and return walls, etc. 4. Construction and Grading Detail Preparation. 5. Irrigation Plan Preparation. 6. Irrigation Detail Preparation. 7. Prepare Water Efficiency Landscape Worksheet. 8. Prepare 2 Irrigation Controller Charts. 9. Planting Plan Preparation. 10. Planting Detail Preparation. 11. Prepare Planting/Irrigation Hydro -zone Plan. 12. Construction Specifications. 13. Irrigation & Planting Specifications. 14. Preparation of final Cost Estimate. 15. Provide Soils Test and Soils Management Report. 16. Prepare Annual Irrigation and Planting Maintenance Schedule. 17. Client Progress Meeting. (1) 18. Agency Plan Check Corrections. 19. Project Administration (Preparation of Bi -Weekly Status Report and Project Scheduling). 20, Telephone Consultation. 21. Utility Research (Irrigation Point of Connection, Pressure). 22. Agency Processing of completed plans. C. Bidding Assistance Phase: 1. Respond to request for Information (RFI) responses. Page 79 City of Rancho Cucamonga LMD 2 Terra vista Construction Documents Page 6 of 20 2. Project Administration. D. Construction Administration Phase: Site Meeting. 2. Submittal Review. 3. Construction observation site visits; hardscape layout, irrigation layout, & plant material layout review, completion/release to maintenance. Four (4) visits total. 4. Preparation of site review reports for submittal to Client for review, and contractor for correction. Four (4) reports total. 5. Project Administration. AREA 3 - Fairmont Way Frontage South of Victoria Park Lane A. Design Development Phase to Include: I . Project Kick --Off meeting with Client to discuss the project goals and schedules, as well as receive PDF files of existing LMD area drawings. 2. Site Visit/Feld Inventory to verify existing conditions and note conflicts with City supplied PDF project base sheets. 3. CAD Base Sheet Development from City supplied PDF files of original plans, on 24"x36" sheets. (5 sheets total) 4. Preparation of redlined base sheet overlay's applying turf reduction design concepts from previously completed site analysis report and design retrofit strategies for Client review/comment and or approval. 5. Preparation of preliminary estimate of probable construction cost, based on retrofit redlined base sheets. 6. Client design progress review meeting. (1) 7. Based on City direction from design review, finalize CAD base sheets with headers, cobble, DG and boulder layouts for final City review and approval. 8. Project Administration (Bi -Weekly Status Report and Project Scheduling). 9. Telephone Consultation. B. Construction Document Phase to Include: Title Sheet Preparation. 2. Demolition Plan with removals and notes for items to protect in place, based on new renovation design. 3. Construction Plan Preparation for layout and detailing of hardscape, property line and return walls, etc. Page 80 City of Rancho Cucamonga LMD 2 Terra Vista Construction Documents Page 7 of 20 4. Construction and Grading Detail Preparation. 5. Irrigation Plan Preparation. 6. Irrigation Detail Preparation. 7. Prepare Water Efficiency Landscape Worksheet. 8. Prepare 2 Irrigation Controller Charts. 9. Planting Plan Preparation. 10. Planting Detail Preparation. 11. Prepare Planting/Irrigation Hydro -zone Plan. 12. Construction Specifications. 13. Irrigation & Planting Specifications. 14. Preparation of final Cost Estimate. 15, Provide Soils Test and Soils Management Report. 16. Prepare Annual Irrigation and Planting Maintenance Schedule. 17. Client Progress Meeting. (1) 18. Agency Plan Check Corrections. 19. Project Administration (Preparation of Bi -Weekly Status Report and Project Scheduling). 20. Telephone Consultation. 21. Utility Research (Irrigation Point of Connection, Pressure), 22. Agency Processing of completed plans. C. Bidding Assistance Phase: 1. Respond to request for Information [RFI) responses. 2. Project Administration. D. Construction Administration Phase: 1. Site Meeting. 2. Submittal Review. 3. Construction observation site visits; hardscape layout, irrigation layout, & plant material layout review, completion/release to maintenance. Four (4) visits total. 4. Preparation of site review reports for submittal to Client for review, and contractor for correction. Four (4) reports total. 5. Project Administration. Page 81 City of Rancho Cucamonga LMD 2 Terra Vista Construction Documents Page 8 of 20 AREA 4 - Ellena Drive East and West A. Design Development Phase to include: I . Project Kick -Off meeting with Client to discuss the project goals and schedules, as well as receive PDF files of existing LMD area drawings. 2. Site Visit/Feld Inventory to verify existing conditions and note conflicts with City supplied PDF project base sheets. 3. CAD Base Sheet Development from City supplied PDF files of original plans, on 24"x36" sheets. (5 sheets total) 4. Preparation of redlined base sheet overlay's applying turf reduction design concepts from previously completed site analysis report and design retrofit strategies for Client review/comment and or approval. 5. Preparation of preliminary estimate of probable construction cost, based on retrofit redlined base sheets. 6. Client design progress review meeting. (l ) 7. Based on City direction from design review, finalize CAD base sheets with headers, cobble, DG and boulder layouts for final City review and approval. 8. Project Administration (Bi -Weekly Status Report and Project Scheduling). 9. Telephone Consultation. B. Construction Document Phase to Include: I . Title Sheet Preparation. 2. Demolition Plan with removals and notes for items to protect in place, based on new renovation design. 3. Construction Plan Preparation for layout and detailing of hardscape, property line and return walls, etc. 4. Construction and Grading Detail Preparation. 5. Irrigation Plan Preparation. 6. Irrigation Detail Preparation. 7. Prepare Water Efficiency Landscape Worksheet. M 8. Prepare 2 Irrigation Controller Charts. 9. Planting Plan Preparation. 10, Planting Detail Preparation. ] l . Prepare Planting/Irrigation Hydro -zone Plan. 2. Construction Specifications. Page 82 City of Rancho Cucamonga LMD 2 Terra vista Construction Documents Page 9 of 20 13. Irrigation & Planting Specifications. 14. Preparation of final Cost Estimate. 15. Provide Soils Test and Soils Management Report. 16. Prepare Annual Irrigation and Planting Maintenance Schedule. 17. Client Progress Meeting. (1) 18. Agency Plan Check Corrections. 19. Project Administration (Preparation of Bi -Weekly Status Report and Project Scheduling). 20. Telephone Consultation, 21, Utility Research (Irrigation Point of Connection, Pressure). 22. Agency Processing of completed plans. C. Bidding Assistance Phase: 1. Respond to request for Information (RFI) responses. 2. Project Administration. D. Construction Administration Phase: 1. Site Meeting. 2. Submittal Review, 3. Construction observation site visits; hardscape layout, irrigation layout, & plant material layout review, completion/release to maintenance. Four (4) visits total. 4. Preparation of site review reports for submittal to Client for review, and contractor for correction. Four (4) reports total. 5. Project Administration. AREA 5 - Kenyon Way and „Lark Drive A. Design Development Phase to Include: 1. Project Kick -Off meeting with Client to discuss the project goals and schedules, as well as receive PDF files of existing LMD area drawings. 2. Site Visit/Field Inventory to verify existing conditions and note conflicts with City supplied PDF project base sheets. 3. CAD Base Sheet Development from City supplied PDF files of original plans, on 24"x36" sheets. (4 sheets total) 4. Preparation of redlined base sheet overlay's applying turf reduction design concepts from previously completed site analysis report and design retrofit strategies for Client review/comment and or approval. Page 83 City of Rancho Cucamonga LMD 2 Terra Vista Construction Documents Page 10 of 20 5. Preparation of preliminary estimate of probable construction cost, based on retrofit redlined base sheets. 6. Client design progress review meeting. (1) 7. Based on City direction from design review, finalize CAD base sheets with headers, cobble, DG and boulder layouts for final City review and approval. 8. Project Administration (Bi -Weekly Status Report and Project Scheduling). 9. Telephone Consultation. B. Construction Document Phase to Include: 1. Title Sheet Preparation. 2. Demolition Plan with removals and notes for items to protect in place, based on new renovation design. 3. Construction Plan Preparation for layout and detailing of hardscape, property line and return walls, etc. 4. Construction and Grading Detail Preparation. 5. Irrigation Plan Preparation. 6. Irrigation Detail Preparation. 7. Prepare Water Efficiency Landscape Worksheet. 8. Prepare 2 Irrigation Controller Charts. 9. Planting Plan Preparation. 10. Planting Detail Preparation. 11. Prepare Planting/Irrigation Hydro -zone Plan. 12. Construction Specifications. 13. Irrigation & Planting Specifications. 14. Preparation of final Cost Estimate. 15. Provide Soils Test and Soils Management Report. * 16. Prepare Annual Irrigation and Planting Maintenance Schedule. 17. Client Progress Meeting. (1) 18. Agency Plan Check Corrections. 19. Project Administration (Preparation of Bi -Weekly Status Report and Project Scheduling). 20. Telephone Consultation. 21. Utility Research (Irrigation Point of Connection, Pressure). 22. Agency Processing of completed plans. Page 84 City of Rancho Cucamonga LM 2 Terra Vista Construction Documents Page 11 of 20 C. Bidding Assistance Phase: I . Respond to request for Information (RFI) responses. 2. Project Administration. D. Construction Administration Phase: 1. Site Meeting. 2. Submittal Review. 3. Construction observation site visits; hardscape layout, irrigation layout, & plant material layout review, completion/release to maintenance. Four (4) visits total. 4. Preparation of site review reports for submittal to Client for review, and contractor for correction. Four (4) reports total. 5. Project Administration. * Items required for AB 1881 California Water Efficient Landscape Ordinance. During Project site visits ADG will generally review the progress of construction and to see of the work completed is generally consistent with the intent of ADG's Construction Documents. Although ADG may observe and identify potential problems, these visits are not construction inspections or a guarantee that there will not be construction deficiencies. If the Scope of the Project as outlined above is changed materially, the Basic Fee shall be changed in the same proportion. FEES AND TERMS Services described above shall be provided for in accordance with the terms and conditions in Appendix A attached hereto and which is incorporated and made a part of this Agreement by reference. We estimate the following fee breakdown by Phase: AREA I - Fairmont Way Frontage LNQdh of Victoria Park Lane A. Design Development: B. Construction Documents: C. Bidding Assistance: D. Construction Administration: Professional Fee Total: Estimated Reimbursable Expenses* Estimated Fee Total: AREA 2 - Milliken Avenue Frontage A. Design Development: B. Construction Documents: C. Bidding Assistance: $6,425.00 $16,350.00 $900.00 $2,325.00 $26,000.00 $500.00 $26,500.00 $6,425.00 $16,350.00 $900.00 Page 85 City of Rancho Cucamonga LMD 2 Terra Vista Construction Documents Page 12 of 20 D. Construction Administration: Professional Fee Total: Estimated Reimbursable Expenses* Estimated Fee Total: AREA 3 - Fairmont Way Frontage South of Victoria Park Lane A. Design Development: B. Construction Documents: C. Bidding Assistance: D. Construction Administration: Professional Fee Total: Estimated Reimbursable Expenses* Estimated Fee Total: AREA 4 - Ellena Drive East and West A. Design Development: B. Construction Documents: C. Bidding Assistance: D. Construction Administration: Professional Fee Total: Estimated Reimbursable Expenses* Estimated Fee Total: AREA 5 - Kenyon Way and Lark Drive A. Design Development: B. Construction Documents: C. Bidding Assistance: D. Construction Administration: Professional Fee Total: Estimated Reimbursable Expenses` Estimated Fee Total: Professional Fee Grand Total All 5 Areas: Estimated Fee Grand Total All 5 Areas with Reimb. $2,325.00 $26,000.00 $500.00 $26,500.00 $10,025.00 $25,350.00 $900.00 $2,875.00 $39,150.00 $500.00 $39,650.00 $10,025.00 $25,350.00 $900.00 $2,875.00 $39,150.00 $500.00 $39,650.00 $7,575.00 $21,225.00 $900.00 $2,525.00 $32,225.00 $500.00 $32,725.00 $162,525.00 $165,025.00 *We estimate that the cost of Reimbursable Expenses, as identified in Appendix A, will be approximately the amount noted above. Reimbursable Expenses incurred are based on the demands/needs of the Client. Page 86 City of Rancho Cucamonga LMD 2Terra Vista Construction Documents Page 13 of 20 GENERAL WORK PROGRAM AND TIME TABLE Upon receipt of all necessary information from Client or Client's Consultants as listed under "Owners/Architects Responsibility", Architerra Design Group proposes the following timetable for completion of each project area's Design Development and Construction Documents. TASK PHASE WEEKS Design Development Phase 3-4 Construction Document Phase 6-8 ADG shall render its services as expeditiously as is consistent with professional skill and care. ADG shall not be responsible for delays that may occur due to causes beyond ADG's reasonable control. DEVELOPMENT BUDGETS A. Based upon the current level of information for this Project, and ADG's understanding of the present concept, The Client estimates that the budget for construction of items under the above scope of services should be established at $100,000-$150,000 per area. B. This development budget shall be revised and approved at the completion of the Design Development Phase. C. In the event that this development budget is reduced or increased by more than 10% between the time of approval of the landscape concept phase and time of award of a construction contract, cost of modification of drawings and specifications to meet the revised project budget shall be considered Additional Services. DESIGN APPROVAL Mr. Steve Relph is designated as the person responsible for design direction to ADG for this Project and has the authority for design approval. In the event that the design, as approved by Mr. Relph is rejected by others, and redesign is required, such redesign shall be compensated as Additional Services. MEETINGS AND SITE VISITS This Agreement includes Professional Service time for up to three meetings for coordination with Client, and up to four site visit/construction observation visits, per project area. Additional meetings shall be billed as Additional Services. Travel expenses shall be billed as Reimbursable Expenses. Page 87 City of Rancho Cucamonga LM 2 Terra Vista Construction Documents Page 14 of 20 OWNER'S/ARCHITECT'S RESPONSIBILITY Client shall provide the following information, documents, or services as required for performance of the work. ADG is entitled to rely upon the accuracy and completeness of such information, documents, and services, and shall not be liable for errors or omissions therein. Should ADG be required to provide services in obtaining or coordinating compilation of any such information, drawings, or services shall be charged as Additional Services. 1. Topography and boundary surveys. 2. Architectural plans and elevations of any proposed structures. 3. Engineered site plan with building footprints, streets, curbs, and property lines. 4. Rough and precise grading plan for project site. 5. Soils testing and/or engineering. 6. Existing site engineering and utility base information. 7. Overhead aerial photographs at controlled scale. 8. Engineering other than that provided within the Scope of Services. 9. Agency processing of completed plans. We would be pleased to answer any questions you may have to clarify the various points above. if the proposal meets with your approval, please sign below where indicated and return one copy for our files. I look forward to working with you on this project. Sin Yours, AJLhiferra Design Group, rd Kdumwiede Presi CA R LA #2834 Accepted: City of Rancho Cucamonga By: Title: Date: City of Rancho Cucamonga LMD 2 Terra Vista Construction Documents Page 15 of 20 APPENDIX A Attached to and part of Agreement for Professional Services between Architerra Design Group, Inc. (ADG), and The City of Rancho Cucamonga dated February 15, 2018 FEES FOR PROFESSIONAL SERVICES Services outlined under the Scope of Services shall be provided for the fixed sum stipulated in the Agreement for Landscape Architectural Services. PROJECT RESTART FEE Because of substantial cost incurred by ADG to stop and restart a project once underway, should this project's progress be halted at any time for 30 or more days by the Client, for any reason, a project restart fee of $500 will be due and payable immediately. REIMBURSABLE EXPENSES The following costs shall be reimbursed at cost plus 15% and are not included in the Basic Fee for Services: • Expense of reproductions for generation of original drawings, plan check submittals and construction bidding, including printing, plotting, Xerox copying, photo reproductions. • All automobile mileage shall be paid at the standard rate for business automobile use as set forth by the Internal Revenue Service. • Cost of postage and shipping expenses other than first class mail. • Photographic services, film and processing. • Cost of models, special rendered exhibits, promotional photography, special process printing, special equipment, special printed reports or publications maps and documents approved in advance by Client. • Agency Processing and fees paid for securing approval of agencies having jurisdiction over the Project. (Plan check fees, variance applications, etc.). • Fees for additional special consultants retained with the approval of Client. ADDITIONAL SERVICES ADG may incur expenses and costs, which are not included in the Basic Fee for Services. If authorized by the Client and confirmed by ADG, ADG will perform said Additional Services on a time and material basis, according to the following schedule: Principal $165.00/Hour Director of Design $140.00/Hour Project Manager $110.00/Hour Page 89 City of Rancho Cucamonga LMD 2 Terra Vista Construction Documents Page 16 of 20 Landscape Designer $90.00/Hour CAD Draftsman $85.00/Hour Clerical $55.00/Hour Additional Services Include but are not limited to: 1. Making planning surveys, feasibility studies, and special analyses of Client's needs to clarify requirements for project programming. 2. Master planning. 3. Site Planning. 4. Revisions and changes in approved drawings and the preparation alternatives or deductive change orders requested by Client. 5. Services with respect to replacement of any work damaged during construction. 6. Services required as a result of the default or insolvency of the contractor. 7. Preparation of record drawings or of measured drawings of existing conditions. 8. Providing prolonged construction observation should the construction time be substantially extended through no fault of ADG. 9. Opinions of probable construction costs. 10. Agency processing of completed plans if requested by Client. If the duration of the Project continues past one year from the date of signing this Agreement, ADG shall have the right to increase the hourly rate for Additional Services. OVERTIME REQUESTS It is ADG's responsibility to schedule the Project's completion under normal conditions without the use of the staff on an overtime basis. If the Client adjusts the deadline or requests that the work be completed earlier than originally scheduled, requiring overtime, the fees shall be adjusted to cover the increased costs incurred by ADG. The hourly rates for overtime will be one and one-half (1-1 /2) times the hourly rates listed above. BILLING PROCEDURES A. All billing shall be done on a monthly basis. Invoices shall include charges for Basic Services rendered to date of invoice and Reimbursable Expenses supported by an itemized description. B. Retainer: ADG shall be compensated an amount equal to 10% of the total fee at the time of acceptance of the proposal. Page 90 City of Rancho Cucamonga LMD 2 Terra Vista Construction Documents Page 17 of 20 C. Invoices for Additional Services shall be submitted on a monthly basis, supported by an itemized description. D. All invoices are due and payable upon receipt. Whenever the account is delinquent (30 days past due), ADG may suspend without any resulting liability, any further services called for this Agreement until said account is made current. Not withstanding this provision, ADG may continue work beyond the time which ADG could have suspended the work without waiving it's right hereunder. If the Client fails to pay an invoice within seven days of the date payment is due, ADG shall be entitled, upon three days notice, to suspend further services until all accounts due have been paid. LATE PAYMENT PENALTY Client agrees to pay a monthly late payment penalty of one and one-half percent (11- 1/2%) per month, which will be applied to any unpaid balance commencing thirty 30 - days from invoice date. OPINIONS OF PROBABLE CONSTRUCTION COSTS ADG has no control over the cost of labor, materials, or equipment, or over the Contractor's method of determining prices, or over competitive bidding or market conditions. Any Construction Cost estimates provided for herein are to be made on the basis of ADG's experience and qualifications. These opinions represent ADG's best judgment due to our familiarity with the construction industry. However, ADG cannot and does not guarantee that proposals, bids, or the construction cost will not vary from estimates prepared by ADG. If the Client wishes greater assurance as to the construction cost, the Client shall employ an independent cost estimator. OWNERSHIP AND COPYRIGHT OF DOCUMENTS All drawings and documents produced under terms of this agreement are the property of Architerra Design Group and cannot be used for any reason other than to bid and construct the above-named project. The Client shall be granted a revocable license to use the drawings and documents for the purpose of constructing, maintaining, and operating the project, and shall not use such documents for any other purpose without ADG's consent. The Client shall indemnify and defend ADG from any claim, loss or damage arising out of the Client's failure to abide by the terms hereof. INDEMNIFICATION Architerra Design Group agrees, to the fullest extent permitted by law, to indemnify and hold the Client harmless from any damage, liability or cost (including reasonable attorneys' fees and costs of defense) to the extent caused by Architerra design Group's negligent acts, errors or omissions in the performance of professional services under this Agreement and those of his or her sub -consultants or anyone for whom Architerra Design Group is legally liable. This indemnification expressly excludes the duty of Page 91 City of Rancho Cucamonga LMD 2 Terra Vista Construction Documents Page 18 of 20 Architerra Design Group to defend the Client. However, the absence of the duty to defend shall not preclude the Client from seeking its reasonable attorneys' fees as part of its damages where and to the extent such fees are caused by Architerra Design Group's negligence. The Client agrees, to the fullest extent permitted by Law, to indemnify and hold Architerra Design Group harmless from any damage, liability or cost (including reasonable attorneys' fees and costs of defense) to the extent caused by the Client's negligent acts, errors or omissions and those of his or her contractors, sub -consultants or consultants or anyone for whom the Client is legally liable, and arising from the project that is the subject of this agreement. Architerra Design Group is not obligated to indemnify the Client in any manner whatsoever for the Client's own negligence. CERTIFICATIONS The Client shall indemnify ADG from claims arising out of any certifications, which are required to be signed on behalf of the Client during the course of the project. DISPUTE RESOLUTION Client and ADG agree to mediate claims or disputes arising out of or relating to this Agreement before initiating litigation. The mediation shall be conducted by a mediation service acceptable to the parties. A party shall make a demand for mediation within a reasonable time after a claim or dispute arises, and the parties agree to mediate in good faith. In no event, shall any demand for mediation be made after such claim or dispute would be barred by applicable law. Mediation fees shall be shared equally. PROJECT PROMOTION ADG has the right to photograph the above-named project and to use the photos in the promotion of the professional practice through advertising, public relations, brochures or other marketing materials. Should additional photos be needed in the future, the Client agrees to provide reasonable access to the facility. The Client also agrees to city the name of Architerra Design Group as the designer in all publicity, presentations, and public relations activities, which mention the name of or depict the facility. HAZARDOUS WASTE Client shall indemnify and hold harmless ADG and its consultants, agents, and employees from and against all claims, damages, losses and expenses, direct and indirect, or consequential damages, including but not limited to fees and charges of attorneys and court and arbitration costs, arising out of or resulting from the performance of the work by ADG, or claims against ADG arising from the work of others, related to hazardous waste. Page 92 City of Rancho Cucamonga LMD 2 Terra vista Construction Documents Page 19 of 20 The above indemnification provision extends to claims against ADG which arise out of, are related to, or are based upon, the dispersal, discharge, escape, release or saturation of smoke, vapors, soot, fumes, acids, alkalis, toxic -chemicals, liquids, gasses or any other material, irritant contaminant or pollutant in or into the atmosphere, or on, onto, upon, in or into the surface or subsurface soil, water or watercourses, objects, or any tangible or intangible matter, whether sudden or not. LIMITATION OF LIABILITY The Client understands and acknowledges that the design and construction process for this project poses certain risks to both ADG and the Client. The Client further understands and acknowledges that the amount of risk that ADG can accept is tied, in part, to the amount of compensation received for services rendered. ADG's fee for the services offered is based on the Client's agreement to limit the ADG's liability as described below. The Client further acknowledges that were it not for this promise to limit ADC's liability, ADG's compensation would need to increase to address the risks posed by the project. The Client, therefore acknowledging its right to discuss this provision with legal counsel experienced in the design and construction process, as well as other design professionals, voluntarily agrees that, to the fullest extent permitted by law, ADC's total liability to the Client for any and all injuries, claims, liabilities, losses, costs, expenses or damages whatsoever arising out of or in any way related to the project or this Agreement for any cause or causes including, but not limited to, ADG's negligence, errors, omissions or breach of contract, shall not exceed the total amount of compensation received under this Agreement. This limitation of liability shall apply to the Client's claims for damages as well as the Client's Claims for contribution and indemnity with respect to third party claims. MEANS AND METHODS ADG shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, since these are solely the Contractor's responsibility under the Contract for Construction. ADG shall not be responsible for the Contractor's schedules for failure to carry out the Work in accordance with the Contract Documents. ADG shall not have control over or charge of acts or omissions of the Contractor, Subcontractors, or their agents or employees, or of any other persons performing portions of the Work. LAW This Agreement shall be interpreted and enforced according to the laws of the State of California. Page 93 City of Rancho Cucamonga LM 2Terra Vista Construction Documents Page 20 of 20 TERMINATION It is understood that these services may be terminated upon 10 days' written notice for cause by either party. In this event, ADG shall be compensated for all work -performed prior to date of termination at the rates set forth above. REVOCATION This proposal shall be considered revoked if acceptance is not received within 60 days of the date hereof. STATE REGULATIONS Landscape architects are licensed by the State of California. MISCELLANEOUS PROVISIONS This agreement is the entire and integrated agreement between Client and ADG and supersedes all prior negotiations, statements or agreements, either written or oral. The parties may amend this Agreement only by a written instrument signed by both Client and ADG. In the event that any term or provision of this Agreement is found to be unenforceable or invalid for any reason, the remainder of this Agreement shall continue in full force and effect, and the parties agree that any unenforceable or invalid term or provision shall be amended to the minimum extent required to make such term or provision enforceable and valid. Neither Client nor ADG shall assign this agreement without the written consent of the other. Nothing in this Agreement shall create a contractual relationship for the benefit of any third party. END Page 94 ARCHITERRA DESIGN GROUP LANDSCAPE ARCHITEC7URE AND PLANNING February 15, 2018 Mr. Steve Relph Maintenance Supervisor City of Rancho Cucamonga 8794 lion Street Rancho Cucamonga, CA 91730 RE: LANDSCAPE ARCHITECTURAL SERVICES PROPOSAL, LMD 4 TERRA VISTA CONSTRUCTION DOCUMENTS, RANCHO CUCAMONGA, CA Dear Mr. Relph: We are pleased to submit this proposal for Landscape Architectural Services in connection with the project referenced above. This agreement is by and between Architerra Design Group, Inc. (ADG) and The City of Rancho Cucamonga (Client). PROJECT OVERVIEW ADG shall provide professional services on the project referenced above. The extent of our services may be generally described as the preparation of design development plans, construction documents, bidding assistance and construction observation for the renovation of four existing streetscapes within Terra Vista, Landscape Maintenance District #4. The four streetscapes currently have turf grass parkways and do not comply with the City's landscape development standards, which focus on water conservation, drought tolerant plant materials and low maintenance design consideration. The proposed renovation design of these four streetscape areas will be modeled after recommendations and "typical" design details that ADG presented in our "Landscape Maintenance District 04 Site Analysis Report" completed in 2014. The four areas include: 1. Haven Avenue Frontage: a portion of TV -24, including the east side of Haven Avenue, from 145' south of Creekbridge Street, to 600' north of Creekbridge Street, and TV 25, on the east side of Haven Avenue, abutting the south limit of TV -24 below Creekside, extending south another x-265'. ARCH ITERRAD ESIGNGROU P. COM 10221-A TRADEMARK STREET RANCHO CUCAMONGA CA 91730 1 PHONE (909)484-2800w(909)484-2802 CA #2834, AZ #29115, NV 4446, OR#841, NM, #538 Page 95 City of Rancho Cucamonga LMD 4 Terra Vista Construction Documents Page 2 of 18 2. Baseline Road Frontage: a portion of TV -3, including the south side of Baseline, extending 800' east of the intersection of Spruce & Baseline; and a portion of TV -4, on the south side of baseline, starting 800' east of Spruce and extending ±1700' east towards Milliken Avenue. 3. Terra Vista Parkway Frontage #1: a portion of TV -7, on the west side of Terra Vista Parkway, extending north ±600' from the intersection of Church Street; and a portion of TV -6 on the west side of Terra Vista parkway starting 175' north of Countryside and extending northeast to the intersection of Spruce Avenue. 4. Terra Vista Parkway Frontage #2: TV -5, on the north side of Terra Vista Parkway, extending west ±1 12' from the intersection of Butterfield Place, and extending east to the intersection of Belpine Place. Design and construction drawing packages will be completed for each of the four above LMD areas as indicated in our Scope of Services so that the City can bid each design package separately as funds allow. SCOPE OF SERVICES ADG agrees to perform professional services for the Client as set forth below for the Basic Fee as indicated: AREA 1 - haven_ Avenue Frontage A. Design Development Phase to Include: 1. Project Kick -Off meeting with Client to discuss the project goals and schedules, as well as receive PDF files of existing LMD area drawings. 2. Site Visit/Field Inventory to verify existing conditions and note conflicts with City supplied PDF project base sheets. 3. CAD Base Sheet Development from City supplied PDF files of original plans, on 24"x36" sheets. (2 sheets total) 4. Preparation of redlined base sheet overlay's applying turf reduction design concepts from previously completed site analysis report and design retrofit strategies for Client review/comment and or approval. 5. Preparation of preliminary estimate of probable construction cost, based on retrofit redlined base sheets. 6. Client design progress review meeting. (1) 7. Based on City direction from design review, finalize CAD base sheets with headers, cobble, DG and boulder layouts for final City review and approval. 8. Project Administration (Bi -Weekly Status Report and Project Scheduling). 9. Telephone Consultation. Page 96 City of Rancho Cucamonga LMD 4 Terra vista Construction Documents Page 3 of 18 B. Construction Document Phase to include: 1. Title Sheet Preparation, 2. Demolition Plan with removals and notes for items to protect in place, based on new renovation design. 3. Construction Plan Preparation for layout and detailing of hardscape, property line and return walls, etc. 4. Construction and Grading Detail Preparation. 5. Irrigation Plan Preparation. 6. Irrigation Detail Preparation. 7. Prepare Water Efficiency Landscape Worksheet. 8. Prepare 2 Irrigation Controller Charts. 9. Planting Plan Preparation. 10. Planting Detail Preparation. 11. Prepare Planting/Irrigation Hydro -zone Plan. 12. Construction Specifications. 13. Irrigation & Planting Specifications. 14. Preparation of final Cost Estimate, 15. Provide Soils Test and Soils Management Report. * 16. Prepare Annual Irrigation and Planting Maintenance Schedule. 17. Client Progress Meeting. (1) 18. Agency Pian Check Corrections. 19. Project Administration (Preparation of Bi -Weekly Status Report and Project Scheduling). 20. Telephone Consultation. 21. Utility Research (Irrigation Point of Connection, Pressure). 22. Agency Processing of completed plans. C. Bidding Assistance Phase: 1. Respond to request for Information (RFI) responses. 2. Project Administration. D. Construction Administration Phase: I . Site Meeting. 2. Submittal Review. Page 97 City of Rancho Cucamonga LMD 4 Terra vista Construction Documents Page 4 of 18 3. Construction observation site visits; hardscape layout, irrigation layout, & plant material layout review, completion/release to maintenance. Four (4) visits total. 4. Preparation of site review reports for submittal to Client for review, and contractor for correction. Four (4) reports total. 5. Project Administration. AREA 2 - Baseline Road Frontage A. Design Development Phase to Include: I . Project Kick -Off meeting with Client to discuss the project goals and schedules, as well as receive PDF files of existing LMD area drawings. 2. Site Visit/Field Inventory to verify existing conditions and note conflicts with City supplied PDF project base sheets. , 3. CAD Base Sheet Development from City supplied PDF files of original plans, on 24"x36" sheets. (3 sheets total) 4. Preparation of redlined base sheet overlay's applying turf reduction design concepts from previously completed site analysis report and design retrofit strategies for Client review/comment and or approval. 5. Preparation of preliminary estimate of probable construction cost, based on retrofit redlined base sheets. 6. Client design progress review meeting. (1) 7. Based on City direction from design review, finalize CAD base sheets with headers, cobble, DG and boulder layouts for final City review and approval. 8. Project Administration (Bi -Weekly Status Report and Project Scheduling). 9. Telephone Consultation. B. Construction Document Phase to Include: Title Sheet Preparation. 2. Demolition Plan with removals and notes for items to protect in place, based on new renovation design. 3. Construction Plan Preparation for layout and detailing of hardscape, property line and return walls, etc. 4. Construction and Grading Detail Preparation. 5. Irrigation Plan Preparation. 6. Irrigation Detail Preparation. 7. Prepare Water Efficiency Landscape Worksheet. Page 98 City of Rancho Cucamonga LMD 4 Terra Vista Construction Documents Page 5 of 18 8, Prepare 2 Irrigation Controller Charts. 9. Planting Plan Preparation. 10. Planting Detail Preparation. 11. Prepare Planting/Irrigation Hydro -zone Plan. 12, Construction Specifications. 13. Irrigation & Planting Specifications. 14. Preparation of final Cost Estimate. 15. Provide Soils Test and Soils Management Report. * 16. Prepare Annual Irrigation and Planting Maintenance Schedule. 17. Client Progress Meeting. (1) 18. Agency Plan Check Corrections. 19. Project Administration (Preparation of Bi -Weekly Status Report and Project Scheduling). 20. Telephone Consultation. 21. Utility Research (Irrigation Point of Connection, Pressure). 22, Agency Processing of completed plans. C. Bidding Assistance Phase: 1. Respond to request for Information [RFI) responses. 2. Project Administration. D. Construction Administration Phase: 1. Site Meeting. 2. Submittal Review. 3. Construction observation site visits; hardscape layout, irrigation layout, & plant material layout review, completion/release to maintenance. Four (4) visits total. 4. Preparation of site review reports for submittal to Client for review, and contractor for correction. Four (4) reports total. 5. Project Administration. AREA 3 - Terra Vista Parkway West Frontage #1 A. Design Development Phase to Include: 1. Project Kick -Off meeting with Client to discuss the project goals and schedules, as well as receive PDF files of existing LMD area drawings. Page 99 City of Rancho Cucamonga LMD 4 Terra Vista Construction Documents Page 6 of 18 2. Site Visit/Field Inventory to verify existing conditions and note conflicts with City supplied PDF project base sheets. 3. CAD Base Sheet Development from City supplied PDF files of original plans, on 24"x36" sheets. (3 sheets total) 4. Preparation of redlined base sheet overlay's applying turf reduction design concepts from previously completed site analysis report and design retrofit strategies for Client review/comment and or approval. 5. Preparation of preliminary estimate of probable construction cost, based on retrofit redlined base sheets. 6. Client design progress review meeting. (1) 7. Based on City direction from design review, finalize CAD base sheets with headers, cobble, DG and boulder layouts for final City review and approval. 8. Project Administration (Bi -Weekly Status Report and Project Scheduling). 9. Telephone Consultation. B. Construction Document Phase to Include: 1. Title Sheet Preparation. 2. Demolition Plan with removals and notes for items to protect in place, based on new renovation design. 3. Construction Plan Preparation for layout and detailing of hardscape, property line and return walls, etc. 4. Construction and Grading Detail Preparation. 5. Irrigation Plan Preparation. 6. Irrigation Detail Preparation. 7. Prepare Water Efficiency Landscape Worksheet. 8. Prepare 2 Irrigation Controller Charts. 9. Planting Plan Preparation. 10. Planting Detail Preparation. 11. Prepare Planting/Irrigation Hydro -zone Plan. 12. Construction Specifications. 13. Irrigation & Planting Specifications. 14. Preparation of final Cost Estimate. 15. Provide Soils Test and Soils Management Report. * 16. Prepare Annual Irrigation and Planting Maintenance Schedule. 17. Client Progress Meeting. (1) Page 100 City of Rancho Cucamonga LMD 4 Terra Vista Construction Documents Page 7 of 18 18. Agency Plan Check Corrections. . 19. Project Administration [Preparation of Bi --Weekly Status Report and Project Scheduling). 20. Telephone Consultation. 21. Utility Research (Irrigation Point of Connection, Pressure). 22. Agency Processing of completed plans. C. Bidding Assistance Phase: 1. Respond to request for Information (RFI) responses. 2. Project Administration. D. Construction Administration Phase: Site Meeting. 2. Submittal Review. 3. Construction observation site visits; hardscape layout, irrigation layout, & plant material layout review, completion/release to maintenance. Four (4) visits total. 4. Preparation of site review reports for submittal to Client for review, and contractor for correction. Four (4) reports total. 5. Project Administration. AREA 4 - Terra Vista Parkway West Frontage #2 A. Design Development Phase to Include: Project Kick -Off meeting with Client to discuss the project goals and schedules, as well as receive PDF files of existing L.MD area drawings. 2. Site Visit/Field Inventory to verify existing conditions and note conflicts with City supplied PDF project base sheets. 3. CAD Base Sheet Development from City supplied PDF files of original plans, on 24"x36" sheets. (1 sheet total) 4. Preparation of redlined base sheet overlay's applying turf reduction design concepts from previously completed site analysis report and design retrofit strategies for Client review/comment and or approval. 5. Preparation of preliminary estimate of probable construction cost, based on retrofit redlined base sheets. 6. Client design progress review meeting. (1) Page 101 City of Rancho Cucamonga LM 4 Terra Vista Construction Documents Page 8 of 18 7. Based on City direction from design review, finalize CAD base sheets with headers, cobble, DG and boulder layouts for final City review and approval. 8. Project Administration (Bi -Weekly Status Report and Project Scheduling). 9. Telephone Consultation. B. Construction Document Phase to Include: I . Title Sheet Preparation. 2. Demolition Plan with removals and notes for items to protect in place, based on new renovation design. 3. Construction Plan Preparation for layout and detailing of hardscape, property line and return walls, etc. 4. Construction and Grading Detail Preparation. 5. Irrigation Plan Preparation. 6. Irrigation Detail Preparation. 7. Prepare Water Efficiency landscape Worksheet. 8. Prepare 2 Irrigation Controller Charts. 9. Planting Plan Preparation. 10. Planting Detail Preparation. 11. Prepare Planting/Irrigation Hydra -zone Plan. 12. Construction Specifications. 13. Irrigation & Planting Specifications. 14. Preparation of final Cost Estimate. 15, Provide Soils Test and Soils Management Report. 16. Prepare Annual Irrigation and Planting Maintenance Schedule. 17. Client Progress Meeting. (1) 18. Agency Plan Check Corrections. 19. Project Administration (Preparation of Bi -Weekly Status Report and Project Scheduling). 20. Telephone Consultation. 21. Utility Research (Irrigation Point of Connection, Pressure). 22. Agency Processing of completed plans. C. Bidding Assistance Phase: 1. Respond to request for Information (RFI) responses. Page 102 City of Rancho Cucamonga LM 4 Terra Vista Construction Documents Page 9 of IS 2. Project Administration. D. Construction Administration Phase: Site Meeting. 2. Submittal Review. 3. Construction observation site visits; hardscape layout, irrigation layout, & plant material layout review, completion/release to maintenance. Four (4) visits tofaL 4. Preparation of site review reports for submittal to Client for review, and contractor for correction. Four (4) reports total. Project Administration. * Items required for AB 1881 California Water Efficient Landscape Ordinance. During Project site visits ADG will generally review the progress of construction and to see of the work completed is generally consistent with the intent of ADC's Construction Documents. Although ADG may observe and identify potential problems, these visits are not construction inspections or a guarantee that there will not be construction deficiencies. If the Scope of the Project as outlined above is changed materially, the Basic Fee shall be changed in the same proportion. FEES AND TERMS Services described above shall be provided for in accordance with the terms and conditions in Appendix A attached hereto and which is incorporated and made a part of this Agreement by reference. We estimate the following fee breakdown by Phase: AREA 1 - Haven Avenue Fronta e A. Design Development: $4,725.00 B. Construction Documents: $12,050.00 C. Bidding Assistance: $900.00 D. Construction Administration: $2,150.00 Professional Fee Total: $19,825.00 Estimated Reimbursable Expenses* $500.00 Estimated Fee Total: $20,325.00 AREA 2 - Baseline Avenue Frontage A. Design Development: $6,575.00 B. Construction Documents: $16,150.00 C. Bidding Assistance: $900.00 D. Construction Administration: $2,200.00 Professional Fee Total: $25,825.00 Page 103 Estimated Reimbursable Expenses* Estimated Fee Total: AREA 3 - Terra Vista Parkway West Frontage #1 A. Design Development: B. Construction Documents: C. Bidding Assistance: D. Construction Administration: Professional Fee Total: Estimated Reimbursable Expenses* Estimated Fee Total: AREA 4 - Terra Vista Parkway West Frontage #2 A. Design Development: B. Construction Documents: C. Bidding Assistance: D. Construction Administration: Professional Fee Total: Estimated Reimbursable Expenses* Estimated Fee Total: City of Rancho Cucamonga LMD 4 Terra Vista Construction Documents Page 10 of 18 $500.00 $26,325.00 $6,575.00 $16,150.00 $900.00 $2,200.00 $25,825.00 $500.00 $26,325.00 $3,050.00 $10,650.00 $900.00 $2,100.00 $16,700.00 $500.00 $17,200.00 Professional Fee Grand Total All 4 Areas: $88,175.00 Estimated Fee Grand Total All 4 Areas with Reimb.: $90,175.00 *We estimate that the cost of Reimbursable Expenses, as identified in Appendix A, will be approximately the amount noted above. Reimbursable Expenses incurred are based on the demands/needs of the Client. GENERAL WORK PROGRAM AND TIME TABLE Upon receipt of all necessary information from Client or Client's Consultants as listed under "Owners/Architects Responsibility", Architerra Design Group proposes the following timetable for completion of each project areas Design Development and Construction Documents. TASK PHASE WEEKS I Design Development Phase 3-4 II Construction Document Phase 6-8 ADG shall render its services as expeditiously as is consistent with professional skill and care. ADG shall not be responsible for delays that may occur due to causes beyond ADG's reasonable control. Page 104 City of Rancho Cucamonga LMD 4 Terra Vista Construction Documents Page 11 of 18 DEVELOPMENT BUDGETS A. Based upon the current level of information for this Project, and ADG's understanding of the present concept, The Client estimates that the budget for construction of items under the above scope of services should be established at $100,000-$150,000 per area. B. This development budget shall be revised and approved at the completion of the Design Development Phase. C. In the event that this development budget is reduced or increased by more than 10% between the time of approval of the landscape concept phase and time of award of a construction contract, cost of modification of drawings and specifications to meet the revised project budget shall be considered Additional Services. DESIGN APPROVAL Mr. Steve Relph is designated as the person responsible for design direction to ADG for this Project and has the authority for design approval. In the event that the design, as approved by Mr. Relph is rejected by others, and redesign is required, such redesign shall be compensated as Additional Services. MEETINGS AND SITE VISITS This Agreement includes Professional Service time for up to three meetings for coordination with Client, and up to four site visit/construction observation visits, per project area. Additional meetings shall be billed as Additional Services. Travel expenses shall be billed as Reimbursable Expenses. OWNER'S/ARCHITECT'S RESPONSIBILITY Client shall provide the following information, documents, or services as required for performance of the work. ADG is entitled to rely upon the accuracy and completeness of such information, documents, and services, and shall not be liable for errors or omissions therein. Should ADG be required to provide services in obtaining or coordinating compilation of any such information, drawings, or services shall be charged as Additional Services. Topography and boundary surveys. 2. Architectural plans and elevations of any proposed structures. 3. Engineered site plan with building footprints, streets, curbs, and property lines. 4. Rough and precise grading plan for project site. 5. Soils testing and/or engineering. Page 105 City of Rancho Cucamonga LMD 4 Terra Vista Construction Documents Page 12 of 18 6. Existing site engineering and utility base information. 7. Overhead aerial photographs at controlled scale. 8. Engineering other than that provided within the Scope of Services. 9. Agency processing of completed plans. We would be pleased to answer any questions you may have to clarify the various points above. If the proposal meets with your approval, please sign below where indicated and return one copy for our files. I look forward to working with you on this project. Since Yours, Design Group, Accepted: City of Rancho Cucamonaa By: Rid-Hprd Vumwiede Title: President CA RLA #2834 Date: Page 106 City of Rancho Cucamonga LMD 4 Terra Vista Construction Documents Page 13 of 18 APPENDIX A Attached to and part of Agreement for Professional Services between Architerra Design Group, Inc. (ADG), and The City of Rancho Cucamonga dated February 15, 2018 FEES FOR PROFESSIONAL SERVICES Services outlined under the Scope of Services shall be provided for the fixed sum stipulated in the Agreement for Landscape Architectural Services. PROJECT RESTART FEE Because of substantial cost incurred by ADG to stop and restart a project once underway, should this project's progress be halted at any time for 30 or more days by the Client, for any reason, a project restart fee of $500 will be due and payable immediately. REIMBURSABLE EXPENSES The following costs shall be reimbursed at cost plus 15% and are not included in the Basic Fee for Services: • Expense of reproductions for generation of original drawings, plan check submittals and construction bidding, including printing, plotting, Xerox copying, photo reproductions. • All automobile mileage shall be paid at the standard rate for business automobile use as set forth by the Internal Revenue Service. • Cost of postage and shipping expenses other than first class mail. • Photographic services, film and processing. • Cost of models, special rendered exhibits, promotional photography, special process printing, special equipment, special printed reports or publications maps and documents approved in advance by Client. • Agency Processing and fees paid for securing approval of agencies having jurisdiction over the Project. (Plan check fees, variance applications, etc.). • Fees for additional special consultants retained with the approval of Client. ADDITIONAL SERVICES ADG may incur expenses and costs, which are not included in the Basic Fee for Services. If authorized by the Client and confirmed by ADG, ADG will perform said Additional Services on a time and material basis, according to the following schedule: Principal $165.00/Flour Director of Design $140.00/Hour Project Manager $110.00/Flour Page 107 City of Rancho Cucamonga LMD 4 Terra Vista Construction Documents Page 14 of 18 Landscape Designer $90.00/Hour CAD Draftsman $85.00/Hour Clerical $55.00/Hour Additional Services Include but are not limited to: 1. Making planning surveys, feasibility studies, and special analyses of Client's needs to clarify requirements for project programming. 2. Master planning. 3. Site Planning. 4. Revisions and changes in approved drawings and the preparation alternatives or deductive change orders requested by Client. 5. Services with respect to replacement of any work damaged during construction. 6. Services required as a result of the default or insolvency of the contractor. 7. Preparation of record drawings or of measured drawings of existing conditions. 8. Providing prolonged construction observation should the construction time be substantially extended through no fault of ADG. 9. Opinions of probable construction costs. 10. Agency processing of completed plans if requested by Client. If the duration of the Project continues past one year from the date of signing this Agreement, ADG shall have the right to increase the hourly rate for Additional Services. OVERTIME REQUESTS It is ADG's responsibility to schedule the Project's completion under normal conditions without the use of the staff on an overtime basis. If the Client adjusts the deadline or requests that the work be completed earlier than originally scheduled, requiring overtime, the fees shall be adjusted to cover the increased costs incurred by ADG. The hourly rates for overtime will be one and one-half (1-1/2) times the hourly rates listed above. BILLING PROCEDURES A. All billing shall be done on a monthly basis. Invoices shall include charges for Basic Services rendered to date of invoice and Reimbursable Expenses supported by an itemized description. B. Retainer: ADG shall be compensated an amount equal to 10% of the total fee at the time of acceptance of the proposal. Page 108 City of Rancho Cucamonga LMD 4 Terra Vista Construction Documents Page 15 of 18 C. Invoices for Additional Services shall be submitted on a monthly basis, supported by an itemized description. D. All invoices are due and payable upon receipt. Whenever the account is delinquent (30 days past due), ADG may suspend without any resulting liability, any further services called for this Agreement until said account is made current. Not withstanding this provision, ADG may continue work beyond the time which ADG could have suspended the work without waiving it's right hereunder. E. If the Client fails to pay an invoice within seven days of the date payment is due, ADG shall be entitled, upon three days notice, to suspend further services until all accounts due have been paid. LATE PAYMENT PENALTY Client agrees to pay a monthly late payment penalty of one and one -halt percent (1- 1/2%) per month, which will be applied to any unpaid balance commencing thirty 30 - days from invoice date. OPINIONS OF PROBABLE CONSTRUCTION COSTS ADG has no control over the cost of labor, materials, or equipment, or over the Contractor's method of determining prices, or over competitive bidding or market conditions. Any Construction Cost estimates provided for herein are to be made on the basis of ADG's experience and qualifications. These opinions represent ADG's best judgment due to our familiarity with the construction industry. However, ADG cannot and does not guarantee that proposals, bids, or the construction cost will not vary from estimates prepared by ADG. If the Client wishes greater assurance as to the construction cost, the Client shall employ an independent cost estimator. OWNERSHIP AND COPYRIGHT OF DOCUMENTS All drawings and documents produced under terms of this agreement are the property of Architerra Design Group, and cannot be used for any reason other than to bid and construct the above-named project. The Client shall be granted a revocable license to use the drawings and documents for the purpose of constructing, maintaining, and operating the project, and shall not use such documents for any other purpose without ADC's consent. The Client shall indemnify and defend ADG from any claim, loss or damage arising out of the Client's failure to abide by the terms hereof. INDEMNIFICATION Architerra Design Group agrees, to the fullest extent permitted by law, to indemnify and hold the Client harmless from any damage, liability or cost (including reasonable attorneys' fees and costs of defense) to the extent caused by Architerra design Group's negligent acts, errors or omissions in the performance of professional services under this Agreement and those of his or her sub -consultants or anyone for whom Architerra Design Group is legally liable. This indemnification expressly excludes the duty of Page 109 City of Rancho Cucamonga LMD 4 Terra Vista Construction Documents Page 16 of 18 Architerra Design Group to defend the Client. However, the absence of the duty to defend shall not preclude the Client from seeking its reasonable attorneys' fees as part of its damages where and to the extent such fees are caused by Architerra Design Group's negligence. The Client agrees, to the fullest extent permitted by Law, to indemnify and hold Architerra Design Group harmless from any damage, liability or cost (including reasonable attorneys' fees and costs of defense) to the extent caused by the Client's negligent acts, errors or omissions and those of his or her contractors, sub -consultants or consultants or anyone for whom the Client is legally liable, and arising from the project that is the subject of this agreement. Architerra Design Group is not obligated to indemnify the Client in any manner whatsoever for the Client's own negligence. CERTIFICATIONS The Client shall indemnify ADG from claims arising out of any certifications, which are required to be signed on behalf of the Client during the course of the project. DISPUTE RESOLUTION Client and ADG agree to mediate claims or disputes arising out of or relating to this Agreement before initiating litigation. The mediation shall be conducted by a mediation service acceptable to the parties. A party shall make a demand for mediation within a reasonable time after a claim or dispute arises, and the parties agree to mediate in good faith. In no event, shall any demand for mediation be made after such claim or dispute would be barred by applicable law. Mediation fees shall be shared equally. PROJECT PROMOTION ADG has the right to photograph the above-named project and to use the photos in the promotion of the professional practice through advertising, public relations, brochures or other marketing materials. Should additional photos be needed in the future, the Client agrees to provide reasonable access to the facility. The Client also agrees to city the name of Architerra Design Group as the designer in all publicity, presentations, and public relations activities, which mention the name of or depict the facility. HAZARDOUS WASTE Client shall indemnify and hold harmless ADG and its consultants, agents, and employees from and against all claims, damages, losses and expenses, direct and indirect, or consequential damages, including but not limited to fees and charges of attorneys and court and arbitration costs, arising out of or resulting from the performance of the work by ADG, or claims against ADG arising from the work of others, related to hazardous waste. Page 110 City of Rancho Cucamonga LMD 4Terra Vista Construction Documents Page 17 of 18 The above indemnification provision extends to claims against ADG which arise out of, are related to, or are based upon, the dispersal, discharge, escape, release or saturation of smoke, vapors, soot, fumes, acids, alkalis, toxic -chemicals, liquids, gasses or any other material, irritant contaminant or pollutant in or into the atmosphere, or on, onto, upon, in or into the surface or subsurface soil, water or watercourses, objects, or any tangible or intangible matter, whether sudden or not. LIMITATION OF LIABILITY The Client understands and acknowledges that the design and construction process for this project poses certain risks to both ADG and the Client. The Client further understands and acknowledges that the amount of risk that ADG can accept is tied, in part, to the amount of compensation received for services rendered. ADG's fee for the services offered is based on the Client's agreement to limit the ADG's liability as described below. The Client further acknowledges that were it not for this promise to limit ADG's liability, ADG's compensation would need to increase to address the risks posed by the project. The Client, therefore acknowledging its right to discuss this provision with legal counsel experienced in the design and construction process, as well as other design professionals, voluntarily agrees that, to the fullest extent permitted by law, ADC's total liability to the Client for any and all injuries, claims, liabilities, losses, costs, expenses or damages whatsoever arising out of or in any way related to the project or this Agreement for any cause or causes including, but not limited to, ADC's negligence, errors, omissions or breach of contract, shall not exceed the total amount of compensation received under this Agreement. This limitation of liability shall apply to the Client's claims for damages as well as the Client's Claims for contribution and indemnity with respect to third party claims. MEANS AND METHODS ADG shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, since these are solely the Contractor's responsibility under the Contract for Construction. ADG shall not be responsible for the Contractor's schedules for failure to carry out the Work in accordance with the Contract Documents. ADG shall not have control over or charge of acts or omissions of the Contractor, Subcontractors, or their agents or employees, or of any other persons performing portions of the Work. LAW This Agreement shall be interpreted and enforced according to the laws of the State of California. Page 111 City of Rancho Cucamonga LM A Terra Vista Consiruction Documents Page 18 of 18 TERMINATION It is understood that these services may be terminated upon 10 days' written notice for cause by either party. In this event, ADG shall be compensated for all work -performed prior to date of termination at the rates set forth above. REVOCATION This proposal shall be considered revoked if acceptance is not received within_ 60 days of the date hereof. STATE REGULATIONS Landscape architects are licensed by the State of California. MISCELLANEOUS PROVISIONS This agreement is the entire and integrated agreement between Client and ADG and supersedes all prior negotiations, statements or agreements, either written or oral. The parties may amend this Agreement only by a written instrument signed by both Client and ADG. In the event that any term or provision of this Agreement is found to be unenforceable or invalid for any reason, the remainder of this Agreement shall continue in full force and effect, and the parties agree that any unenforceable or invalid term or provision shall be amended to the minimum extent required to make such term or provision enforceable and valid. Neither Client nor ADG shall assign this agreement without the written consent of the other. Nothing in this Agreement shall create a contractual relationship for the benefit of any third party. END Page 112 ARCHINC-01 BSHFFTS CERTIFICATE OF LIABILITY INSURANCE Fp TE CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, 09!20!2017 09120/20Y7 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER License # OC88587 CONTACT Julie Vierra CDS Insurance Services PHONE FAX 2001 E. Financial Way, Suite 200 (AJ., No, Ext): (626) 610-9529 (Ale, No): Glendora, CA 91741 EopAIE . juliev@cdsinsurance.com INSURERS AFFORDING COVERAGE NAIL # INSURER A:Vallev Forcie Ins. Co. 20508 INSURED INSURER B:COntinental Casual Co 20443 Architerra, Inc. DBA Architerra Design Group0INSURER c: Oak River Ins. Co. BHHC 34630 10221-A Trademark Street INSURER D: Rancho Cucamonga, CA 91730 INSURER E: INSURER F: COVERAGES CERTIFICATE N"VIRPR, RFVICIr)M MI IIIRRFR• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECTTO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXPLTR LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MAGE � OCCUR X Ded $0 X X 2098053139 0912512017 09125/2018 EACH OCCURRENCE g 2,000,000 DAMAGE TSESp R£NTED s 300,000 MI=D EXP LAny one rson) g 10,000 PERSONAL&ADV INJURY 5 2'000'000 GEN`LAGGREGATE LIMIT APPLIESPER: X POLICY EJ jPeT E:] LOC GENERAL AGGREGATE S 4,000,000 PRODUCTS -COMPlOPAGG $ 4'000,000 $ OTHER: A AUTOMOBILE LIABILITY COMBINEeDSINGLE LIMIT $ 1,000,000 BODILY INJURY Perperson) $ Ix ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS 2098053139 09125!2017 09125!201$ BODILY BRORDILY INJURY Per accident $ AUTOS ONLY X AU OS ONLY PPeOr acEcident AMAGE $ 5 B X UMBRELLALIAB X OCCUR 1,000) 000 EACH OCCURRENCE 5 � EXCESS LIAB CLAIMS -MADE 5084665671 09/2512017 091251201$ AGGREGATE s 1,000,000 X DED RETENTION 5 0 5 C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIErORIPARTNERIExECUTIVE YlN OFFICEWMEMBER EXCLUDED? � (Mandatory In NH) Ifyes,DESCRIPTION OF DESCRIPTION OF OPERATIONS below N 0 A X RWC818223 10/01/2017 101011201$ XPER 0TH• T EL EACH ACCIDENT 5 1'000,000 E.L. DISEASE - @q EMPLOYE S 1,000,000 E.L. DISEASE -POLICY LIMIT 5 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached It more space Is required) All endorsements apply as per written contract. The City of Rancho Cucamonga, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of the City or officials are named as additional insured as respects General Liability and Auto Liability if required by written contract per attached endorsement SB300113D 0616. WAIVER OF SUBROGATION applies as respects General Liability if required by written contract per attached endorsement SS -300022-B. Waiver of Subrogation applies as respects Workers' Compensation if required by written contract per attached endorsement WC 990402C. NOTICE: Attached endorsements may not apply to your specific contract/project. Please read your contract and the endorsement to determine coverage. City of Rancho Cucamonga 8794 Lion Street Rancho Cucamonga, CA 91730 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. ACORD 25 (2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Page 113 POLICY NUMBER B 2098053139 LOCATION 1 BUILDING INSURED NAME AND ADDRESS ARCHITERRA, INC. 10221-A 'TRADEMARK ST RANCHO CUCAMONGA, CA 91730 ADDITIONAL INTEREST SCHEDULE Type: Designated Person or Organization Additional Interest Name and Address: City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 INSURED Page 2 of 3 Page 114 ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: BUSINESSOWNERS LIABILITY COVERAGE FORM Flame Of Person Or Organization: Information required to complete this SCHEDULE City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 , if not shown on this endorsement, will be shown in the SB300113D (Ed. 6-16) It is understood and agreed that the section entitled WHO IS AN INSURED is amended with the addition of the following: A. The person or organization shown in the Schedule is an insured, but only with respect to such person or organization's liability for 'bodily injury,' 'property damage' or 'personal and advertising injury' caused, in whole or In part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. in the performance of your ongoing operations; or 2. in connection with premises owned by or rented to you. B. However, if coverage for the additional insured is required by written contractor written agreement, subject always to the terms and conditions of this policy, including the limits of insurance, we will not provide such additional insured with: 1. coverage broader than required by such contract or agreement; or 2. a higher limit of insurance than required by such contract or agreement. C. The coverage granted by this endorsement does not apply to 'bodily injury' or 'property damage' included within the 'products -completed operations hazard.' Any coverage granted by this endorsement shall apply solely to the extent permissible by law. All other terms and conditions of the Policy remain unchanged. S83001 13D (Ed. 6-16) Page 1 of 1 Copyright, CNA All Rlghis Reserved. Page 115 SB -300022-8 (Ed. 07/09) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, WAIVER OF SUBROGATION Of Person Or Organization; City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 ' Information required to complete this Schedule, if not SCHEDULE on this endorsement, will be shown in This endorsement modifies insurance provided under the following: BUSINESSOWNERS COMMON POLICY CONDITIONS We waive any right of recovery we may have against: g 1. Any person or organization shown in the Declarations,, or 2. Any person or organization with which you have a contract that requires such a waiver SB -300022-B Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 1 of 1 (Ed. 07109) Copyright, Insurance Services Office, Inc„ 21702 Page 116 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us,) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 5% of the applicable manual premium otherwise due on such remuneration subject to a policy maximum charge for all such waivers of 5% of total manual premium. The minimum premium for this endorsement is $350, This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule PersonfOrganization: City of Rancho Cucamonga Jots Description: Consulting services; 10500 Civic Center Dr, Rancho Cucamonga, CA 91730 Waiver Premium: 0.00 Payroll Subject Class State to Waiver 8601 CA 1,575.00 WC 99 04 02 C (Ed. 9-44) This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective: 10101/2017 Policy No.: ARWC818223 Endorsement No.: Insured: Premium 5 Insurance Company: Oak River Insurance Company Countersigned by WC990402C (Ed. 9-14) Page 117 •�1 DATE: October 3, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: William Wittkopf, Public Works Services Director Ernest Ruiz, Streets, Storm Drains and Fleet Superintendent Ruth Cain, CPPB, Procurement Manager SUBJECT: CONSIDERATION TO AWARD THE PURCHASE OF ASPHALT MATERIALS ON AN AS NEEDED BASIS FROM VULCAN MATERIALS COMPANY IN ACCORDANCE WITH REQUEST FOR BIDS (RFB) #18/19-105 IN AN AMOUNT NOT TO EXCEED $125,000 FOR FISCAL YEAR 2018/19. RECOMMENDATION: Staff recommends the City Council award the purchase of asphalt materials from Vulcan Materials Company, in accordance with Request for Bids (RFB) #18/19-105 in an amount not to exceed $125,000 to be funded from various City accounts for Fiscal Year 2018/19. BACKGROUND: The City's asphalt maintenance program consists of routine asphalt repairs to the pavement to extend its service life. Routine maintenance not only preserves the pavement surface, but helps prevent accelerated wear due to traffic volumes, changes in temperature and moisture content, or movement in the underlying or adjacent soil. These adverse conditions cause defects in the pavement, which can consist of potholes, alligator cracks, longitudinal and transverse cracks, sink holes, and depressions in the pavement. In order to maintain the City's roadways, ramping of sidewalk deflections, and CVWD trench repairs, the City purchases asphalt materials on a regular basis. ANALYSIS: The Public Works Services Department provided the Procurement Division with specifications for review and to determine the best method of procurement. The Procurement Division prepared and posted a formal Request for Bid (RFB) #18/19-105 for the purchase of "Various Mixes of Asphalt Materials on an As Needed Basis" to the City's automated procurement system. There was a total of two hundred and seventy-seven (277) vendors notified and twelve (12) prospective bidders who downloaded the solicitation documentation. Four (4) bid responses were received and one (1) bid response has been deemed as non-responsive. Vulcan Materials Company of San Bernardino, California is the lowest, most responsive, responsible bidder. Due to fluctuating pricing on the asphalt materials, and the vendor's inability to hold the price for more than one year, the bid price is only for FY 2018/19 through June 30, 2019. Subsequent bidding will be Page 118 conducted annually. All applicable bid documentation is on file in the City's electronic bidding system and can be accessed through the City's web page. FISCAL IMPACT: The contract price is within the contract services budget line items in the approved budget for FY 2018/19. COUNCIL GOAL(S) ADDRESSED: The provision of well-maintained roadways, ramping of sidewalk deflections, and CVW D trench repairs enhances public safety and reinforces the City's position as the premier community in the inland region. ATTACHMENTS: Description Attachment 1 - RFB #18/19-105 Page 119 Attachment 1 - RFB #18/19-105 RANCHO CUCAMONGA REQUEST FOR BIDS ("RFB") #18/19-105 FOR VARIOUS MIXES OF ASPHALT MATERIALS ON AN AS NEEDED BASIS City of Rancho Cucamonga Procurement Division 10500 Civic Center Drive Rancho Cucamonga, California 91730 Deadline for Submissions: August 16, 2018 at 3:00 pm Page 120 City of Rancho Cucamonga Request for Bids ("RFB") #18/19-105 For Various Mixes of Asphalt Materials On An As Needed Basis 1. GENERAL INFORMATION 1.1 INTRODUCTION The City of Rancho Cucamonga (hereinafter the "City"), is inviting Request for Bid ("RFB") responses to the City's RFB #18/19-105 for Various Mixes of Asphalt Materials On An As Needed Basis in accordance with the "Specifications Worksheet, Exhibit B" attached herein. Vendors wishing to participate in the RFB solicitation must be registered as a Vendor on the City's Vendor List. Vendor registration can be accomplished by visiting the City's website at www.cityofrc.us. Schedule of Events: Post RFB Questions Due Addendum Issued RFB Response Due Date Letter of Intent to Award Anticipated Award Date August 1, 2018 August 9, 2018 by 12:00 pm August 14, 2018 August 16, 2018, by 3:00 pm TBD TBD (The City reserves the right to change the schedule of events without prior notice or responsibility to Vendor.) 1.2 BUSINESS LICENSE The selected Vendor awarded a Contract shall be required to obtain a Rancho Cucamonga Business License no later than five (5) business days from notification of award prior to being issued a Purchase Order. Awarded Vendor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties required under this RFB and will provide copies of licenses/certifications immediately upon request throughout the term of the Contract. 1.3 DISCREPANCIES OR OMISSIONS Vendors finding discrepancies or omissions in the RFB or having any doubts as to the meaning or intent of any part thereof shall submit such questions or concerns in writing to the applicable Procurement contact identified herein. All questions must be in writing and no responsibility will be accepted for oral instructions. Addenda issued in correspondence to this RFB shall be considered a part of this RFB and shall become part of any final Contract that may be derived from this RFB. 1.4 CONTINGENCIES This RFB should not be considered as a Contract to purchase goods or services but is a Request for Bid in accordance with the Terms and Conditions herein and will not necessarily give rise to a Contract. Submittals Due: August 16, 2018, by 3:00 pm Page 2 of 19page 121 City of Rancho Cucamonga Request for Bids ("RFB") #18/19-105 For Various Mixes of Asphalt Materials On An As Needed Basis However, RFB responses should be as detailed and complete as possible to facilitate the formation of a Contract based on the RFB response(s) that are pursued should the City decide to do so. Completion of this RFB form and its associated Appendices are a requirement. Failure to do so may disqualify your RFB response submittal. Vendors must submit signed, RFB responses by the due date and time as specified herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested. If only one RFB response is received, the City reserves the right to discard the response and rebid the RFB. Any Scope of Work, Contingencies, Special Instruction and/or Terms and Conditions applicable to this RFB and any Purchase Order derived thereafter shall be effective as of the issue date of Purchase Order (the "Effective Date"), and shall remain in full force and effect until sixty (60) days after the City has accepted the work in writing and has made final payment, unless sooner terminated by written agreement signed by both parties. 1.5 QUESTIONS AND CLARIFICATIONS All questions or clarification requests must be submitted directly through the bid system on or before August 9, 2018 by 12:00 pm. Answers and/or clarifications will be provided in the form of an Addendum and will be posted for download from the City's bid system in accordance with the above "Schedule of Events". From the issuance date of this Request for Bid until a Vendor is awarded, Vendors are not permitted to communicate with any City staff or officials regarding this procurement, other than during interviews, demonstrations, and/or site visits, except at the direction of Ruth Cain, CPPB, Procurement Manager, or Cheryl Combs, Procurement Technician, the designated representatives of the City of Rancho Cucamonga. 1.6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION All materials submitted in response to the RFB solicitation will become the property of the City and will be returned only at the City's option and at the expense of the vendor submitting the RFB response. A copy of the RFB response will be retained for official files and become a public record. Any material that a vendor considers as confidential but does not meet the disclosure exemption requirements of the California Public Records Act should not be included in the vendor's RFB response as it may be made available to the public. Submittals Due: August 16, 2018, by 3:00 pm Page 3 of 19page 122 City of Rancho Cucamonga Request for Bids ("RFB") #18/19-105 For Various Mixes of Asphalt Materials On An As Needed Basis If a vendor's RFB response contains material noted or marked as confidential and/or proprietary that, in the City's sole opinion, meets the disclosure exemption requirements, then that information will not be disclosed pursuant to a written request for public documents. If the City does not consider such material to be exempt from disclosure, the material may be made available to the public, regardless of the notation or markings. If a vendor is unsure if its confidential and/or proprietary material meets disclosure exemption requirements, then it should not include such information in its RFB response because such information may be disclosed to the public. 1.7 KNOWLEDGE OF REQUIREMENTS The vendor shall carefully review all documents referenced and made a part of the solicitation document to ensure that all information required to properly respond has been submitted or made available and all requirements are priced in the RFB response. Failure to examine any documents, drawings, specifications, or instructions will be at the Vendor's sole risk. Vendors shall be responsible for knowledge of all items and conditions contained in their RFB responses and in this RFB, including any City issued clarifications, modifications, amendments, or addenda. The City will provide notice of any changes and clarifications to perspective Vendors by way of addenda to the City website; however, it is the Vendor's responsibility to ascertain that the RFB response includes all addenda issued prior to the RFB Due Date. 1.8 BRAND NAMES Any reference to brand names and/or numbers in the solicitation is intended to be descriptive, but not restrictive, unless otherwise specified. RFB responses offering equivalent items meeting the standards of quality specified may be considered, unless other specified, providing the RFB response clearly describes the article offered and how it differs from the referenced brand. Unless a Vendor specifies otherwise, it is understood that the Vendor is offering a referenced brand item as specified in the solicitation. The City reserves the right to determine whether a substitute offer is equivalent to and meets the standards of quality indicated by the brand name references, and the City may require the supply of additional descriptive material and a sample. 1.9 RESERVATION OF RIGHTS The issuance of this RFB does not constitute an agreement by the City that any contract will actually be entered into by the City. The City expressly reserves the right at any time to: • Waive or correct any defect or informality in any response, RFB, or RFB procedure. • Reject any or all RFBs. Submittals Due: August 16, 2018, by 3:00 pm Page 4 of lgpage 123 City of Rancho Cucamonga Request for Bids ("RFB") #18/19-105 For Various Mixes of Asphalt Materials On An As Needed Basis • Reissue a Request for Bids. • Prior to submission deadline for RFBs, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFB, or the requirements for contents or format of the RFBs. • The City recognizes that price is only one of several criteria to be used in judging a product or service, and the City is not legally bound to accept the lowest RFB response. • The City reserves the right to conduct pre -award discussions and/or pre -Contract negotiations with any or all responsive and responsible Vendors who submit RFB responses. • Procure any materials, equipment or services specified in this RFB by any other means. • Determine that no project will be pursued. • The City reserves the right to inspect the Vendor's place of business prior to award or at any time during the contract term or any extension thereof, to determine the Vendor's capabilities and qualifications. 1.10 CALIFORNIA'S PUBLIC RECORDS ACT The City of Rancho Cucamonga complies with the California Public Records Act, Government Code Section 6253. (a) Public records are open to inspection always during the office hours of the state or local agency and every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable portion of a record shall be available for inspection by any person requesting the record after deletion of the portions that are exempted by law. Neither a RFB in its entirety, nor proposed prices shall be considered confidential and proprietary. Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this RFB are subject to California's Public Records Act. The City 's receipt, review, evaluation or any other act or omission concerning any such information shall not create an acceptance by the City or any obligation or duty to prevent the disclosure of any such information except as required by Government Code Section 6253. Companies who submit information they believe should be exempt from disclosure under the Public Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information is requested under the Public Records Act, the City shall make a final determination if any exemption exists for the City to deny the request and prevent disclosure. The City will withhold such information from public disclosure under the Public Records Act only if the City determines, in its sole discretion, that there is a legal basis to do so. Submittals Due: August 16, 2018, by 3:00 pm Page 5 of 19page 124 City of Rancho Cucamonga Request for Bids ("RFB") #18/19-105 For Various Mixes of Asphalt Materials On An As Needed Basis 2. RFB RESPONSE SUBMISSION REQUIREMENTS The following must be received no later than the due date and time specified in the Schedule of Events. RFB responses and associated documents must be submitted electronically through the bid system. The Vendor is solely responsible for ensuring that the full RFB response is received by the City in accordance with the solicitation requirements, prior to the date and time specified in the solicitation. 2.1 SIGNED REQUEST FOR BID EXHIBITS Completion of these Exhibits are a requirement. Failure to do so may disqualify your RFB response submittal. The following complete signed (where required) Exhibits shall be submitted electronically via Planet Bids. 2.1.1 NON -DISCLOSURE CONFLICT OF INTEREST Specify any possible conflicts of interest with your current clients or staff members and the City. A signed "Exhibit A, Conflict of Interest and Non -Disclosure Agreement," included herein must be submitted. 2.1.2 SPECIFICATIONS Vendor shall review and complete "Exhibit B, Standard Specification Form". Vendors must indicate compliance with specifications by a check mark or initials in the "MEETS", "EXCEEDS", "NO" or "N/A". Indicating "MEETS" to a specification will mean full compliance; indicating "NO" will mean an exception is being taken. All exceptions must be fully explained on a separate page titled "EXCEPTIONS", giving reference to the page and specification where the exception is being taken. Failure to comply with this requirement will result in the response being rejected. 2.1.3 ADDENDUM ACKNOWLEDGEMENT The Vendor shall hereby acknowledge they have received all posted Addendums, if any. The Vendor understands failure to acknowledge any addenda issued may cause the response to be considered non-responsive. It is the Vendor's responsibility to log into the Bid System to identify, download and review the number of addenda that have been posted. Addenda issued in correspondence to this RFB shall be considered a part of this RFB and shall become part of any final Contract that may be derived from this RFB. Vendors must indicate their acknowledgement of any Addendums by way of signature on "Exhibit C, Addendum Acknowledgement Form", and must be included with the Vendor RFB response. Submittals Due: August 16, 2018, by 3:00 pm Page 6 of 19page 125 City of Rancho Cucamonga Request for Bids ("RFB") #18/19-105 For Various Mixes of Asphalt Materials On An As Needed Basis 2.1.4 PARTICIPATION CLAUSE It is hereby understood that other governmental entities, such as cities, counties, and special school districts may utilize this RFB response at their option for equipment or services at the RFB response price. Said entities shall have the option to participate in any award made as a result of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order placement and payments to the Vendor. A signed "Exhibit D, Participation Clause", must be included with the Vendor RFB response. 2.1.5 VENDOR CERTIFICATION Vendors must verify by way of signature to "Exhibit E, Vendor Certification Form" that Vendor nor any of its proposed subcontractors are currently under suspension or debarment by any state or federal government agency, and that neither Vendor not any of its proposed subcontractors are tax delinquent with the State of California. The signed exhibit must be included under this section of the RFB response. 2.1.6 SIGNATURE OF AUTHORITY Completion of this RFB form and its associated Exhibits are a requirement. Failure to do so may disqualify your RFB response submittal. Vendors must submit responses by the due date and time as specified herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested. If only one RFB response is received, the City reserves the right to return the RFB to the Vendor. An "Exhibit F, Signature of Authority", must be included with the Vendor RFB response. 2.1.7 Additional Vendor Information Required Vendors are responsible for providing the following required information from each question, under this tab. Failure to provide requested information will be deemed as non- responsive • List Plant Location Address • Days and Hours of Operation • Pick up, non -emergency wait time for materials. • Pick up, emergency wait time for materials. • Pick up, emergency wait time after-hours for materials. Submittals Due: August 16, 2018, by 3:00 pm Page 7 of 19page 126 City of Rancho Cucamonga Request for Bids ("RFB") #18/19-105 For Various Mixes of Asphalt Materials On An As Needed Basis • Delivery, non -emergency lead time: (Will only be required in the event the City does not have the resources to pick up materials from vendor in-person) • Delivery, emergency lead time: (Will only be required in the event the City does not have the resources to pick up materials from vendor in-person) • Delivery, emergency lead time after-hours: (Will only be required in the event the City does not have the resources to pick up materials from vendor in-person) • Specify required time for advance notification prior to pick up or delivery of material. If specified advanced notification has been given by the City for pick-up of materials, the time from check-in to check-out at plant shall not exceed forty-five (45) minutes. Delivery of materials shall be made within thirty (30) minutes of the time requested in the advance notice. 3. ADDITIONAL INSTRUCTION • The vendor shall assign a supervisor to be available each business day, during normal business hours and available by office and/or cellular telephone for the duration of the contract. • All vendor employees delivering asphalt materials shall wear the appropriate work attire and any required personnel protective equipment i.e. shirts, pants, boots, safety vest, safety glasses, ear plugs, work gloves, etc. • Spillage resulting from hauling operation along or across any public travel way shall be removed promptly. • The City's transportation costs to and from the vendor's plant will be added to the vendor's pricing prior to the determination of the lowest responsive bidder. The hourly rate per ton is $27.71. Google Maps will be used to estimate the round-trip time from the Rancho Cucamonga Public Works Service Center at 8794 Lion Street to the Vendor's plant and back. The departure time to be used is a Monday at 7:00 am and the average of the shortest time range listed will be used to calculate transportation costs. Submittals Due: August 16, 2018, by 3:00 pm Page 8 of 1,Page 127 City of Rancho Cucamonga Request for Bids ("RFB") #18/19-105 For Various Mixes of Asphalt Materials On An As Needed Basis "EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors. I do not have specific knowledge of confidential information in regard to RFB responses received in response to the Request for Bid RFB #18/19-105 for Various Mixes of Asphalt Materials On An As Needed Basis. I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFB response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFB response, or removal of same from designated areas. I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. (Print Name) (Relationship to the City) (Relationship to the Consultant) (Signature) (Date) Must be included in final RFB submittal. Submittals Due: August 16, 2018, by 3:00 pm Page 9 of 19page 128 City of Rancho Cucamonga Request for Bids ("RFB") #18/19-105 For Various Mixes of Asphalt Materials On An As Needed Basis "EXHIBIT B" MU41Idiff-A 9 RUhied191:IN-1:L"I The City of Rancho Cucamonga reserves the right, at its sole discretion, unless otherwise stated, to accept or reject all or any bids, or any part thereof, either separately or to waive any informality and to split or make the award in any manner determined by the City to be in the best interest of the City. IMPORTANT, PLEASE NOTE; Vendors must indicate compliance with specifications by check mark or initials in the "MEETS", "EXCEEDS", "NO" or "N/A". Indicating "MEETS" to a specification will mean full compliance; indicating "NO" will mean an exception is being taken. All exceptions must be fully explained on a separate page titled "EXCEPTIONS", giving reference to the page and specification where the exception is being taken. Failure to comply with this requirement will result in the proposal being rejected. SPECIFICATIONS MEETS EXCEEDS N/A NO COMMENTS All asphalt concrete materials shall meet the requirements set forth by the "Green Book" Standard Specifications for Public Works Construction 2015 edition written and promulgated by the Southern California Chapter of the American Public Works Association and the Southern District Associated General Contractors of California Joint Cooperative Committee, Section 203 — Bituminous Materials. Subsequent amendments, supplements and/or additions shall also be considered, included herein. Copies are available from the publisher, Building News, Incorporated, 1612 So. Clementine Street, Anaheim, California, 92802, telephone (714) 517- 0970. Asphalt plant must be located within a radius of the City of Rancho Cucamonga that will support the temperature requirements indicated in the GREENBOOK Section 203-1.4 Temperature, if you notice the table Asphalt Grade 64-10 distribution applications temperatures shall have a minimum temperature of 285 degrees and maximum temperature of 350 degrees. Must be included in final RFB submittal. Submittals Due: August 16, 2018, by 3:00 pm Page 10 of Page 129 City of Rancho Cucamonga Request for Bids ("RFB") #18/19-105 For Various Mixes of Asphalt Materials On An As Needed Basis "EXHIBIT C ►_ � � �11�1►�iI_T�l:1�I��h�L�1�Z�►�iL�1��� The Vendor hereby acknowledges the following Addenda Number(s) to this RFB have been received, if any. Vendor understands failure to acknowledge any addenda issued may cause the RFB response to be considered non-responsive. It is the Vendor's responsibility to log into the Bid system to identify and download the number of addenda that have been posted. Signature Printed Name Title Date Must be included in final RFB submittal. Submittals Due: August 16, 2018, by 3:00 pm Page 11 of Page 130 City of Rancho Cucamonga Request for Bids ("RFB") #18/19-105 For Various Mixes of Asphalt Materials On An As Needed Basis "EXHIBIT D" PARTICIPATION CLAUSE It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this RFB response at their option for equipment or services at the RFB response price for a period of days. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City of Rancho Cucamonga is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order placement and payments of the Vendor. Successful Vendor will extend prices as proposed herein to other governmental agencies, please specify. YES NO Must be included in final RFB submittal. Submittals Due: August 16, 2018, by 3:00 pm Page 12 of Pbge 131 City of Rancho Cucamonga Request for Bids ("RFB") #18/19-105 For Various Mixes of Asphalt Materials On An As Needed Basis "EXHIBIT E" VENDOR CERTIFICATION FORM I certify that neither (Vendor) nor any of its proposed subcontractors are currently under suspension or debarment by any state or federal government agency, and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Vendor or any of its subcontractors subsequently are placed under suspension or debarment by a local, state or federal government entity, or if Vendor or any of its subcontractors subsequently become delinquent in California taxes, our Bid may be disqualified. Signature Printed Name Title Date Must be included in final RFB submittal. Submittals Due: August 16, 2018, by 3:00 pm Page 13 of Page 132 City of Rancho Cucamonga Request for Bids ("RFB") #18/19-105 For Various Mixes of Asphalt Materials On An As Needed Basis "EXHIBIT F" SIGNATURE OF AUTHORITY The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFB response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFB response. FAILURE TO DO SO MAY DEEM YOUR RFB RESPONSE AS NOW RESPONSIVE. Company Name: Address: (Street, Su. # City, State, Zip) Telephone #: Fax #: E-mail address: Web Address: Authorized Representative: (print) Title: Signature: Date: Must be included in final RFB submittal. Submittals Due: August 16, 2018, by 3:00 pm Page 14 of Pbge 133 •�1 DATE: October 3, 2018 TO: Mayor and Members of the City Council FROM: John Gillison, City Manager INITIATED BY: Darryl Polk, Director of Innovation and Technology SUBJECT: CONSIDERATION TO AWARD A PROFESSIONAL SERVICES AGREEMENT TO SIDEPATH, INC. FOR THE UPDATE AND REPLACEMENT OF THE CITY'S VIRTUAL SERVER ENVIRONMENT AND A FIVE YEAR LEASE AGREEMENT WITH DELL FINANCE IN THE AMOUNT OF $2,730,533. RECOMMENDATION: Staff recommends that the City Council approve an award to Sidepath, Inc. of Laguna Hills, CA under the National Association of State Procurement Officials (NASPO) Valuepoint cooperative agreement, Contract No. MNWNC-108, to enter into an agreement with the City to provide contract services for the procurement, design and implementation of an updated virtual server environment in the amount of $2,730,533 to be financed under a five (5) year lease agreement with Dell Financial, Inc. with annual payments of $581,401; and authorize an appropriation of $215,121 into the Fiscal Year 2018/19 Computer Equipment and Technology Replacement Fund to fund the balance of the City's allotment of the year -one lease payment; and authorize an appropriation of $116,280 into the Fiscal Year 2018/19 Fire District Computer Equipment and Technology Replacement Fund to fund the Fire District's allotment of the year -one lease payment. BACKGROUND: The Department of Innovation and Technology manages the City's data center environment, including the infrastructure, equipment, software and services necessary to maintain the City's virtual server environment. The City operates over 200 virtual servers supporting operations and core business functions across departments. The City's current server environment was implemented beginning in 2012 and several components of that environment will reach end of support in 2018, requiring replacement in order to ensure continuity of operations for the City. In addition, Council approved the construction of a backup data center as part of the Fire District's All - Hazard Training Facility. This project will finalize the incorporation of the new data center into the City's disaster resiliency strategy by creating redundant systems between the primary data center located at City Hall and the new data center located at the Fire Training Center. DoIT staff have also designed the architecture for the new server environment to provide active recovery in the event of an outage, reducing or eliminating down time in the event of a service disruption at either site and maximizing the investment in the new data center. ANALYSIS: Page 134 I n reviewing current technology offerings, staff recommends implementing a hyperconverged server environment, which reduces the amount of equipment and the complexity in our virtual server environment. To ensure operational continuity, staff recommends implementing Dell's VXRail hyperconverge solution with VMWare virtualized servers. This strategy provides the most risk -averse method of transferring the City's existing virtual server environment to new hardware while modernizing infrastructure to maximize the value of the City's investment moving forward. Staff recommends utilizing Sidepath, I nc. as a named reseller under the Dell NASPO Contract No. MNWNC-108 and EMC NASPO Contract No. MNWNC-109 due to their extensive experience in designing, installing and migrating VMWare/Dell virtual server environments. Staff also recommends utilizing Dell Financing for a five (5) year lease at the negotiated annual percentage rate of 3.33% with a one -dollar buyout at the end of the lease for all equipment. The negotiated lease includes five (5) years of maintenance and support for all software and hardware included in the proposal and guarantees a reduced rate for year six (6) maintenance and support. All documents are on file with the City Clerk's Office. FISCAL IMPACT: Staff included $250,000 in the Fiscal Year 2018/19 budget in Account No. 1714001-5605 for the replacement of existing equipment projected to reach end of life in 2018, which can now be applied to year one funding of the lease program. Staff recommends an appropriation in the amount of $215,121 from the City Technology Reserve Fund into Account No. 1714001-5703 and an appropriation in the amount of $116,280 from the Fire District Capital Reserve Fund into Account No. 3288501-5703. The replacement cost of the current data center environment will be offset by reducing or eliminating support and maintenance costs for our current data center equipment estimated at $130,000 per year based on the previous two fiscal years. COUNCIL GOAL(S) ADDRESSED: None. Page 135 •�1 DATE: October 3, 2018 TO: Mayor and Members of the City Council FROM: John Gillison, City Manager INITIATED BY: Darryl Polk, Director of Innovation and Technology SUBJECT: CONSIDERATION TO AWARD A CONTRACT TO KWALL, INC. AND CARAHSOFT, INC. TO DESIGN AND HOST THE CITY'S PUBLIC WEBSITE. RECOMMENDATION: Staff recommends that the City Council award a contract to KWall, Inc. of Newport Beach, CA, to provide website design and consulting services in the amount of $108,000 with a contingency of $24,000 for year one and $37,500 per year for years two through five for continued development services with a total not to exceed spending amount of $282,000 for ongoing development services over five (5) years; and approve an award to Carahsoft, Inc. of Reston, VA, for the purchase of Acquia website hosting subscription and maintenance in the amount of $36,353 annually for a total of $181,765 over five (5) years and 10% contingency of $18,235 over the life of the agreement not to exceed $200,000; and the appropriation of $168,353 into the Computer Equipment and Technology Replacement Fund, Account No. 1714001-5300, to fund the initial website development and hosting. BACKGROUND: The Department of Innovation and Technology manages website services for the City, including development, maintenance and hosting of the City's public facing website and ancillary sites. The City's website environment is currently maintained under an agreement with Granicus, Inc. and is hosted on - premise in the City's data center environment. In 2016, Granicus announced limiting support for on - premise hosted sites, leading to end of support for the City's mobile community reporting application (Rancho Responds) and effectively ending future development of the website in its current configuration. Since the announcement was made, the City's website has encountered multiple temporary outages, primarily based on conflicts with security updates necessary to maintain the servers hosting our website software. ANALYSIS: To resolve current website vulnerabilities and ensure operational continuity in the future, staff recommends moving the City's website to a cloud -hosted environment and procuring development support independent of hosting services. After analyzing options, staff recommends using Drupal, an open source content management system, as the website platform and hosting with Acquia, a premier hosting service for Drupal based websites used by several major metropolitan areas for their capacity, security and reliability. Moving the City's website to a trusted cloud environment will enhance security, improve performance and allow for continued development of the City's website to keep pace with evolving technology and public Page 136 expectations. Development in the Drupal platform allows for increased ease of use for content managers within the City while providing expanded flexibility on design layouts and overall functionality. Drupal is the second largest content management platform worldwide, which helps ensure continued support and product development over time. The Department of Innovation and Technology submitted specifications to the Purchasing Division for review and to determine the best method of procurement. The Purchasing Division prepared and posted formal Request for Procurement (RFP) # 18/19-107 for Website Design Partnership to the City's automated procurement system. As a result to (RFP) # 18/19-107 there were three hundred and sixty-four (364) notified vendors, forty (40) prospective bidders downloaded the bid documentation and eight (8) bid responses were received. Staff is recommending an award be made to KWall, Inc. of Newport Beach, California., who is offering the best value to the City with the lowest most responsive bid response. All applicable bid documentation is on file in the City's electronic bidding system. Staff is recommending the single -source selection of Acquia, Inc. of Reston, VA for hosting services due to their history as a founding developer with the Drupal content management system, their experience in maintaining a secure website hosting environment and their unique references with other local government agencies. Agreements and all supporting documentation are on file with the City Clerk's office. FISCAL IMPACT: The appropriation requested for Fiscal Year 2018/19 will provide funding for the initial development and hosting of the new City website, with $108,000 for development and $24,000 contingency, for a total of $132,000 authorized spending with KWall, Inc. Staff recommends authorization for up to $37,500 per year of continued development support for five (5) years, for a total spending authority not to exceed $282,000 with KWall, Inc., subject to budget approval in subsequent fiscal years. Staff also recommends a five (5) year agreement with Carahsoft, I nc. as the authorized reseller for Acquia, Inc. for hosted web services, with a not to exceed amount of $200,000 over the life of the agreement, subject to budget approval in subsequent fiscal years. The appropriation request for Fiscal Year 2018-19 will cover year -one hosting services in the amount of $36,353. COUNCIL GOAL(S) ADDRESSED: This project directly supports Council's goal of enhancing premier community status by ensuring the City's public facing website offers contemporary conveniences and a design that exceeds community expectations while ensuring an appropriate level of website security. Page 137 •�1 DATE: October 3, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Lori Sassoon, Deputy City Manager/Administrative Services Robert Neiuber, Human Resources Director SUBJECT: CONSIDERATION TO APPROVE A RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF RANCHO CUCAMONGA AND THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION. RECOMMENDATION: Staff recommends that the City Council adopt the attached resolution approving a Memorandum of Understanding between the City of Rancho Cucamonga and the Rancho Cucamonga City Employees Association. BACKGROUND: On June 26, 2014, the City Council approved the Rancho Cucamonga City Employees Association (RCCEA) Memorandum of Understanding (MOU). The current MOU was effective from July 1, 2014 until June 30, 2018. RCCEA represents all the Manager, Supervisor/Professional and General employees. Since 2009, RCCEA employees have received incremental monetary increases, including a reimbursement from the City for the amount they saved the City in wages during the 2010, 2011 and 2012 furloughs; a 2% Cost of Living Adjustment; and a salary range increase of 5% for each RCCEA covered position. The RCCEA employee group also agreed to increase their contributions towards CalPERS retirement costs. The retention of our knowledgeable and committed workforce is vital to the City's commitment to provide a world class service to the community. The City must also educate and partner with employees to share the cost of CalPERS rate increases and plan for the long-term sustainability of any increases. ANALYSIS: After meeting and conferring in good faith with the City since March of 2018, RCCEA presented a proposal for a two-year MOU to the City for consideration that their employees voted to ratify. Upon approval of this negotiated MOU by the City Council, the MOU effective date would be from July 1, 2018 through June 30, 2020. The MOU does not contain any retroactive salary or benefits. The MOU includes a three percent (3%) Cost of Living Adjustment (COLA) and $100 per month increase in health insurance benefits effective the first full pay period after City Council approval and a two percent Page 138 (2%) COLA and additional $100 per month medical increase in health insurance benefits effective the first full pay period in July of 2019. During the two-year agreement, employees will switch their existing retirement contribution from the employer side to the employee side, thus reducing the amount the City contributes towards the CalPERS employee paid member contribution (EPMC) over the term of the MOU. The MOU also establishes a cap on vacation accrual. The benefit considerations include: a half a percent (0.5%) increase in matching deferred compensation contributions each year; removing the accrual requirement from the sick leave payout language; memorializing the practice of paying for required certificates and recertifications; changing sick leave language to conform with the Affordable Care Act and current laws; increasing natal and adoption leave from 2 days to 80 hours; increasing bereavement leave from 5 days to 80 hours; increasing the yearly vacation buyback amount from 120 hours to 200 hours per year; removing agency shop language from the MOU and adding a maintenance of membership clause; forming a labor and Management committee; adding all hands leave time for RCCEA meetings; and adding wording to outline when future negotiations will begin, the minimum frequency of future negotiation meetings as well as a requirement that RCCEA share tentative agreements with their members within 60 days. This negotiated package allows the City the ability to manage future increased costs by reducing the amount the City contributes towards the CalPERS employee paid member contribution, and allows the City the ability to maintain a competitive workforce by providing salary and benefits that are comparable in the labor market. FISCAL IMPACT: The net budgeted fiscal impact of these benefit changes is anticipated to be $685,000 for FY 2018/2019 and an additional $745,000 for FY 2019/2020. COUNCIL GOAL(S) ADDRESSED: ENHANCING PREMIER COMMUNITY STATUS The City is responsible for attracting and retaining exceptional community leaders to ensure that the City of Rancho Cucamonga continues to be a premier employer for the community. ATTACHMENTS: Description Attachment 1- Resolution 18 -XXX Attachment 2 - RCCEA MOU 2018-2020 Attachment 3 - MOU Appendix Page 139 RESOLUTION NO. 18 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF RANCHO CUCAMONGA AND THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION RELATIVE TO WAGES, BENEFITS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT FOR THE PERIOD JULY 1, 2018 THROUGH JUNE 30, 2020. A. RECITALS Representatives of the City of Rancho Cucamonga (City) and the Rancho Cucamonga City Employees Association have met and conferred pursuant to the provisions of the Meyers-Milias-Brown Act (California Government Code §3500, et seq.) with regard to wages, benefits and other terms and conditions of employment. Representatives of the City and the Rancho Cucamonga City Employees Association have agreed upon and present to this Council a Memorandum of Understanding pertaining to the Rancho Cucamonga City Employees Association, effective July 1, 2018, specifying the results of said meet and confer process. All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION NOW THEREFORE, the City Council City of Rancho Cucamonga, California, does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A of this Resolution. 2. The attached Memorandum of Understanding entered into by and between City representatives and the Rancho Cucamonga City Employees Association representatives for the period July 1, 2018 through June 30, 2020, effective July 1, 2018, is hereby approved and ratified by the City Council. 3. The City Clerk shall certify to the adoption of this resolution. Attachment 1 RCCEA MOU Resolution Page 140 MEMORANDUM OF UNDERSTANDING CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION REPRESENTING THE MID -MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES BARGAINING UNITS 2018-2020 Page 141 MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OFRANCHO CUCAMONGA, CALIFORNIA AND RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION (RCCEA) SECTION 1: EFFECTIVE DATE The provisions of this MOU are effective July 1, 2018 and shall continue for a twenty-four (24) month period, ending June 30, 2020. A. NEGOTIATIONS FOR SUCCESSOR MOU The City and RCCEA agree that negotiations for the successor MOU will begin during the second full week in January 2020, which begins on Monday, January 13, 2020. The City and RCCEA agree to meet and confer at least twice per month while negotiations are ongoing, unless both parties mutually agree to fewer meetings in a month. RCCEA agrees to take Tentative Agreements reached at the table to their membership for a ratification by their members within 60 days or they expire. SECTION 2: COST OF LIVING ADJUSTMENT Effective the first full pay period after RCCEA ratification and City Council adoption of this MOU, all RCCEA covered employees will receive a three percent (3%) base salary increase. Effective the first full pay period in July 2019, all RCCEA covered employees will receive a two percent (2%) base salary increase. SECTION 3: SALARY STRUCTURE All employees will be assigned to salary ranges which are no less than 20% (40 salary code steps) below the control point and no more than 10% (20 salary code steps) above the control point. Actual salary within the range is determined by performance, achievement of goals and objectives, or for recent appointments, growth within the position. SECTION 4: SALARY SURVEY The City shall conduct a salary survey of labor market cities approximately six months before the start of new labor negotiations for the next MOU. SECTION 5: TWO-TIERED MANAGEMENT PROGRAM Employees designated as either Professional/Supervisory or Management are not eligible for overtime pay, or compensatory time for working hours over and above the normal daily work schedule. Employees so designated shall be entitled to all benefits provided to general employees and thefollowing: 2 Page 142 Management A. Administrative Leave— Seventy Five (75) hours perfiscal year. Days off must be approved by appropriate supervisor, after successful completion of six months service within this classification. B. Life Insurance - Additional life insurance in the amount of $20,000 (total $50,000) C. Deferred Compensation - Four percent (4%) of base salary. Supervisory/Professional A. Administrative Leave - Fifty (50) hours per fiscal year. Days off must be approved by appropriate supervisor and may be taken only after successful completion of six months service within this classification. B. Life Insurance -Additional life insurance in the amount of $20,000 (total $50,000). C. Deferred Compensation - Two percent (2%) of base salary. SECTION 6: LIFE INSURANCE The City provides $30,000 base coverage of life insurance for all employees. Employees who want to purchase additional life insurance coverage with personal funds may do so at the City's group rate. SECTION 7: HEALTH INSURANCE A. EMPLOYEES HIRED BEFORE JULY 1. 1994 The City shall provide employee and family health insurance for all existing full- time continuous salaried employees within the bargaining groups, subject to the limitation that no such monthly funding by the City shall exceed thefollowing: $995.60 B. EMPLOYEES HIRED AFTER JULY 1. 1994 The City shall provide employee and family health insurance for all full-time continuous employees within the bargaining groups who have been hired on or after July 1, 1994, subject to the limitation that no such monthly funding by the City shall exceed the following: Ill C. COMBINED HEALTH INSURANCE TIERS Effective the first full pay period after RCCEA ratification and City Council adoption of this MOU, the City shall provide employee and family health insurance for all 3 Page 143 existing full time continuous salaried employees within the bargaining groups, subject to limitation that no such monthly funding by the City shall exceed $1,000 per month. Effective the first full pay period in July 2019, this amount will increase by $100 to a total of $1,100 per month. D. USE OF ACCRUED VACATION FOR ABOVE CITY -PAID CONTRIBUTION MAXIMUM HEALTH INSURANCE Employees who elect a health insurance program with a premium above the City - paid contribution maximum may also elect to use the cash value of redeemed accrued vacation to pay for any above maximum premium. Such use will be on a dollar -for dollar and pre-tax basis. Such election must be made in writing, may cover all or a specified part over the maximum premium, and be effective for one calendar year unless the participant terminates employment with the City during the year (see Appendix A for complete information on this optional benefit). If accrued vacation is insufficient to pay for any above maximum premium, the difference will be deducted from the employee's net pay. This periodic payout will not be included in the computation of overtime and will not counts towards Vacation Buyback. The parties agree that this position will not be used when bargaining, contemplating, or calculating the health insurance benefit. E. CASH IN -LIEU PAYMENT Represented employees who had waived coverage under a City -paid medical insurance plan and were receiving a cash in -lieu payment in the amount of $200 per month for single coverage or $300 per month for family coverage as of September 30, 2012, may continue to receive this cash in -lieu payment as long as they remain eligible. To be eligible, an employee must provide the following: (1) proof that the employee and all individuals for whom the employee intends to claim a personal exemption deduction for the taxable year or years that begin or end in or with the City's plan year to which the opt out applies ("tax family"), have or will have minimum essential coverage through another source (other than coverage in the individual market, whether or not obtained through Covered California) for the plan year to which the opt out arrangement applies ("opt out period"); and (2) the employee must sign an attestation that the employee and his/her tax family have or will have such minimum essential coverage for the opt out period. An employee must sign an attestation every plan year at open enrollment or within 30 days after the start of the plan year. The opt -out payment cannot be made and the City will not in fact make payment if the employer knows that the employee or tax family member does not have such alternative coverage, or if conditions in this paragraph are not otherwise satisfied. No other represented employees shall be eligible for this benefit. Employees not receiving cash in -lieu as of September 30, 2012, may still waive coverage by providing the proof of insurance as noted above, but will not receive a cash in -lieu payment. F. AFFORDABLE CARE ACT REOPENER The Rancho Cucamonga City Employee Association or City may reopen 4 Page 144 negotiations on the issue of health insurance benefits to address changes to or the elimination of the ACA and in order to avoid penalties or taxes under the ACA or other statutory scheme that may result from an interpretation of the ACA or other statutory scheme by the Internal Revenue Service or other federal agency (including, but not limited to, a revenue ruling, regulation or other guidance) or state agency, or a ruling by a court of competent jurisdiction. These negotiations will not result in a reduction or increase in the amount the City provides for employee health coverage. SECTION 8: RETIREE MEDICAL Subject to the conditions stated below, effective upon a service or disability retirement from City service at or beyond age 55 with 10 consecutive years of City service at the time of retirement, retirees shall be eligible to 100% personally fund, without any City contribution, participation in a group health insurance program(s) which is making group health insurance available to the City's retirees. It is agreed and acknowledged by the parties to this MOU that no representation is or can be made by the City, that such group retiree health insurance is available, or if available, will remain available for any specific future period of time. If no such group health insurance is reasonably available, or if the private carrier(s) terminates such coverage as to the retiree group or any individual group member, the City shall have no obligation/duty to self -fund or otherwise provide insurance or replacement insurance. All premiums for the retiree and/or eligible dependents shall be borne by the retiree. The City shall advance and submit the necessary premiums to the carrier(s), subject to the retiree reimbursing the City not later than 30 calendar days after City payment of the premium. Failure to timely reimburse the City shall result in no further premium payments being made by the City, resulting in termination of insurance coverage. The City's duty to advance said premiums shall terminate at age 65 of the retiree, regardless of whether or not the retiree is eligible for Medicare. City shall advise the group carrier of the insured's status as a retiree. Coverage eligibility shall then be solely determined by the group insurance carrier(s). It is likely that premium rates for retirees and/or dependents shall be greater than rates for employees. Regardless, retirees shall pay 100% of said rates. If at any time, it is determined by any group health insurance carrier that the City is prohibited from seeking premium reimbursement from a retiree, City affiliation and retiree enrollment in said group insurance plan shall immediately terminate upon rendering of the insurance carrier's decision. In such case, no retiree shall seek reimbursement from the City for any prior premiums paid by the retiree to the City as and for premium reimbursement. SECTION 9: DENTAL INSURANCE The City shall provide a dental insurance plan for all full-time continuous salaried 5 Page 145 employees within the bargaining unit. SECTION 10: OPTICAL INSURANCE The City shall provide an optical insurance plan for all full-time continuous salaried employees within the bargaining unit and elected officials. SECTION 11: VOLUNTARY EMPLOYEE BENEFIT ASSOCIATION (VEBA) The City has established a Voluntary Employee Benefit Association (VEBA) through the California Government Voluntary Employee Benefit Association to assist employees with planning for future health care expenses. Employees are allowed a onetime election to opt into the plan. Represented employees shall be eligible to participate in the plan according to a schedule negotiated separately from this agreement. Contributions to the Plan shall be made as City contributions through a salary reduction arrangement. All contributions made on behalf of employees through such salary reduction arrangement are made on a pre-tax basis in accordance with IRS provisions. No Employer contributions are to be made to the plan. At the discretion of the applicable bargaining unit, contributions may be amended once per year provided that such amendment is permitted by IRS regulations and in conformity with the Plan Document. SECTION 12: FLEXIBLE SPENDING ACCOUNT PLAN UNDER SECTION 125 The City has established a flexible spending account plan managed by a third -party administrator that is open to voluntary participation of members in the bargaining unit. The City agrees to pick up all administrative fees associated with maintaining this program for bargaining unit members (including but not limited to debit card fees). SECTION 13: BEREAVEMENT LEAVE When a death occurs in the family of a full-time employee, the employee shall be granted up to 80 hours of bereavement leave with pay. A death certificate or other acceptable evidence may be required by the City Manager or designee before leave is allowed. Family members are defined as follows: employee's spouse or domestic partner, employee's parents, employee's grandparents, employee's children, son-in-law, daughter-in-law, employee's siblings, or employee's grandchildren, employee's spouse or domestic partner's parents, employee's spouse ordomestic partner's grandparents, grand parents-in-law, brother-in-law, sister-in-law, employee's spouse or domestic partner's children, employee's spouses grandchildren, or a blood relative residing with employee. The City Manager or designee shall approve such bereavement leave. (References to domestic partner refer to registered domestic partners, as defined by California Family Code Section 297.) SECTION 14: PERSONAL LEAVE Employees can use up to 40 hours of accrued sick leave, vacation, administrative leave or holiday time as personal leave. These 40 hours can be used incrementally (i.e., 1 hour, 1/2 hour) throughout the fiscal year. Use of this time is for situations requiring the employee's attention and needs to be cleared with their supervisor when using this time. Personal leave can be taken after six months service. 0 Page 146 SECTION 15: VACATION All full-time employees shall, with continuous service, accrue working hours of vacation monthly according to the following schedule. Vacation can be taken after six months service. Length of Service Hours Accrued Annual Hours in Years Per Pay Period Accrued 1 3.077 80 2 3.461 90 3 3.846 100 4 4.230 110 5 4.615 120 6-8 5.000 130 9 5.384 140 10 5.769 150 11-13 6.153 160 14 6.538 170 15+ 6.923 180 SECTION 16: VACATION CAP Any hours accrued over 1040 hours will be cashed out using the options below: ■ Cash ■ Deferred compensation contributions as allowed by law The employees make an irrevocable decision before the end of the calendar year and the payment or distribution will occur in April. Existing employees who at the commencement of this MOU, have vacation hours accrued that exceed the 1040, have to make an irrevocable decision before the end of the 2018 calendar year if they want overage distributed or will be permitted to maintain their current accrued vacation hours in a separate one-time bank. The employees make the irrevocable decision before the end of the calendar year and the payment or distribution will occur in April. SECTION 17: VACATION BUYBACK Annually, at the employee's written request, the City will "buy back" the total cash value of up to 200 hours of previously earned vacation leave. This buy back shall occur twice annually, in April and November. Employees must maintain a minimum of 40 hours of accrued vacation subsequent to any payment of vacation buy back time. Employees who wish to sell back vacation must request payment of not less than 20 hours and not more than 200 hours in a calendar year. SECTION 18: SICK LEAVE All full-time employees shall, with continuous service, accrue 120 hours of sick leave annually. Sick leave accrual (10 hours/month), begins on the first day of employment and can be taken after ninety (90) days of service. 7 Page 147 A. Personal Sick Leave Employees can use sick leave for personal illness, injury, a health-related reason (such as the diagnosis, care or treatment of a health condition), or preventive care. B. Familv Sick Leave Employees can use sick leave for the illness or injury of a health-related reason (such as the diagnosis, care or treatment of a health condition), or preventive care of qualified family member. For the purpose of Family Sick Leave, a qualified member means the employee's: child (includes any age or dependency status, or for whom the employee is a legal ward or stands in loco parentis), parent (includes person who stood in loco parentis of the employee as a child), parent -in-law, spouse, registered domestic partner, grandparent, grandparent -in-law, great-grandparent, great -grandparent -in-law, grandchild, great- grandchild, or sibling. C. Other Statutory Use Sick leave can be used to cover an absence for an employee who is victim of domestic violence, sexual assault, or stalking to: (a) Obtain or attempt to obtain a temporary restraining order or other court assistance to help ensure the health, safety, or welfare of the employee or their child(ren). (b) Obtain medical attention or psychological counseling; services from a shelter; program or crisis center; or participate in safety planning or other actions to increase safety. D. Medical Certification In the event sick leave absences due to personal illness or injury, which exceeds three (3) consecutive work days, the Department Head or Human Resources may require a physician's statement indicating the employee's fitness to return to work. Should the City suspect that there is an abuse of sick leave by an employee, the City may require that the employee submit to Human Resources a physician's certification to support the absence. SECTION 19: SICK LEAVE BUYBACK Employees within the bargaining unit who terminate their city employment after 5 years of continuous service can sell 120 hours back to the City. 0 Page 148 SECTION 20: HOLIDAYS The City Offices shall observe the following 14 holidays. All full time continuous salaried employees shall be compensated at their regular rate for these days. "' July 4 (2) First Monday of September (3) November 11 (4) Fourth Thursday of November (5) Day following Thanksgiving (6) December 24 (7) December 25 (g) January 1 (9) Third Monday of January (10) Third Monday of February (11) Last Monday of May Independence Day Labor Day Veteran's Day Thanksgiving Day Floater Day preceding Christmas Christmas Day New Year's Day Martin Luther King's Birthday President's Day Memorial Day (12) Three discretionary days may be taken by an employee at his/her convenience aftersix months service subject to approval of the department head. Days may not be carried over from one fiscal year to the next. Whenever a holiday falls on a Sunday, the following Monday shall be observed as a holiday. Whenever a holiday falls on a Friday or Saturday, the preceding Thursday shall be observed as the holiday. When a holiday combination occurs (Thanksgiving, Christmas, etc.) where two consecutive days are holidays and it would result in the City Hall being open to serve the public only 2 days during the week, only one of the holidays will be observed and the other holiday will become a floating holiday, except as provided during a Holiday Closure pursuant to Section 38. Forexample, for Thanksgiving, Thursday will be observed as the regular holiday; however, Friday will become a floating holiday to be used at a later date. In the instance of Thanksgiving, Christmas, or New Year's, employees will have until June 30 to use those floating holidays accrued between Thanksgiving and New Years. Also, those days will not accrue as floating holidays until the actual holiday has occurred. Each year the City will designate which days will be observed and which are floating holidays. Employees who are eligible to bank a holiday have until June 30 (end of fiscal year) to use the banked holiday earned from July 1 through April 30. Any holiday banked in May and June, employees have until September 30 to use the banked holiday. SECTION 21: HOLIDAY TIME The City agrees that employees who are assigned to work on a holiday, whether or not their regular shift assignment requires they work that day, are eligible for pay at time and one-half for working that day. This time and one-half may be taken as compensation or put in a compensatory time off bank, (in effect, compensating at double time and one-half). That rate of compensation is tallied as follows: The ten hours compensation for the holiday, plus compensation at time and one-half for the hours actually worked. This payment at time and one-half abrogates the employee's right to that holiday. 0 Page 149 SECTION 22: PREMIUM HOLIDAY COMPENSATION Maintenance employees in the bargaining unit required as part of the regular work assignment to work on Christmas Day, New Year's Day, Independence Day or Thanksgiving Day, are allowed to observe the holiday on another day. Additionally, these employees who work on the aforementioned designated holidays may select to receive compensation on that holiday at time and one-half for the ten hour shift or take a second holiday as time off at a later date. SECTION 23: NATAL AND ADOPTION LEAVE WITHOUT PAY The City shall provide employees within the bargaining unit up to four months natal and adoption leave for the birth or adoption of a child including the paid leave as outlined below; such leave shall be pursuant to the provisions of the California Pregnancy Disability Act ("PDA"; California Government Code Section 12945), if applicable. The City's PDA policy is incorporated herein by reference. Employees on this leave of absence without pay beyond the four-month period will be responsible for the payment of medical, dental and optical premiums to keep the coverage in force during the leave of absence. SECTION 24: NATAL AND ADOPTION LEAVE WITH PAY Employees within the bargaining unit are granted up to 80 hours of natal and adoption leave with pay for the birth or adoption of a child, however, use of the 80 paid hours does not extend any time charged under FMLA or CFRA. Any paid time required beyond this initial 80 hours must be charged to sick leave, vacation, compensatory or floating holiday time. SECTION 25: WORKERS COMPENSATION LEAVE Any employee covered herein who is receiving disability payments under the "Workers Compensation Act of California" for on-the-job injuries sustained while engaged in the performance of duties of any such City position, shall receive from the City during the first three months of such disability absence, payments in an amount equal to the difference between the disability payments received under Workers Compensation Act and the employee's full salary. Such payments by the City should be made without any deduction from accrued sick leave benefits. The City's obligation for such payments shall commence on the first (1 st) day of such disability absence. In the event the employee's disability absence should exceed three months, an employee shall be allowed to supplement the Workers Compensation benefit received under State law with available accrued sick leave, accrued vacation leave or accrued compensatory time. The total number of leave hours, along with the Workers Compensation benefit, shall not exceed the employee's base pay for each day of the leave. For this purpose, accrued leave hours can only be used in one-hour increments. SECTION 26: MILITARY LEAVE Employees required to serve military leave will be compensated pursuant to the Military and Veterans Code. To qualify for compensation, the military orders must be submitted to the supervisor prior to their tour of duty and must be attached to the timecard for that pay period. 10 Page 150 SECTION 27: MILITARY SERVICE BUY BACK Employees have the option for military service buy back at the employee's expense. SECTION 28: OVERTIME For the purposes of overtime calculations only hours worked, vacation leave, holiday leave, and comp time shall be considered hours worked. Use of sick leave does not count towards hours worked for the purposes of determining overtime. Overtime is compensated at 1.5 times the employee's Fair Labor Standards Act (FLSA) rate of pay. Only hours worked as defined here shall be considered for the purpose of calculating the FLSA pay. A. Maintenance (Non -Teamsters The City agrees that employees who are sent home to rest and to be available to work additional hours as a result of a storm or impending emergency situation and are not subsequently recalled to work, will be compensated forthe hours notworked in that shift, due to them having been sent home, to bring the total hours to 8 or 10 worked in that shift depending on their regular schedule. Employees who are subsequently recalled to work the storm or an emergency situation will work no more than 12 consecutive hours. Any hours worked in excess of 8 or 10 in that 12 -hour shift depending on their regular schedule will be paid at time and one-half, regardless of the total numbers of compensated hours for that work week. SECTION 29: CALL BACK PAY (non-exempt) If an employee is required to be called back to work after completing his or her normal shift or after having left City premises or the employee's work location, the employee shall be compensated at the rate for each hour worked on call back with a minimum of two (2) hours call back compensation at the appropriate rate, regardless of whether the employee actually works less than two (2) hours. This provision shall be applicable to employees who are continuing on duty for their normal shift. The time starts when the call back call is received by the employee. Employees must arrive at the worksite and perform the work required in order to receive callback pay. SECTION 30: ON CALL PAY Employees required to be on call shall be compensated at the rate of $200.00 per week. SECTION 31: SAFETY FOOTWEAR AND UNIFORMS The City will provide up to $200.00 annually toward the purchase of safety footwear at a city designated vendor for employees required to wear safety footwear in the performance of their job duties. The current classification of employees who may be required to wear safety footwear are Animal License Canvasser, Animal Services Officer I & II, Assistant Engineer, Building Inspector, Building Inspector Supervisor, Business License Technician, Community Improvement Officer I & II, Community 11 Page 151 Improvement Supervisor, Environmental Programs Coordinator, Environmental Programs Inspector, Fleet Supervisor, Maintenance Superintendent, Maintenance Supervisor, Public Works Inspector, Public Works Inspector I, Public Works Inspector II, Safety Coordinator, Senior Animal Services Officer, Senior Building Inspector, Senior Electrician, and Supervising Public Works Inspector. The City may provide uniforms (including shirts) and/or maintenance of uniforms for the following positions: Animal Care Attendant, Animal Caretaker, Animal Care Supervisor, Animal Handler, Animal License Canvasser, Animal Services Dispatcher, Animal Services Officer I & II, Building Inspector, Business License Technician, Community Improvement Officer I & II, Fleet Supervisor, Maintenance Superintendent, Maintenance Supervisor, Office Specialist II (Animal Care & Services), Senior Building Inspector, Senior Electrician, Theatre Production Supervisor, and Theatre Technician III. The City reports CalPERS on an annual basis the actual value of compensation paid or the monetary value for the purchase, rental and/or maintenance of required clothing for RCCEA covered CaIPERS' Classic Members. The parties analyzed the value and determined it shall not exceed $580.00 per fiscal year. The parties agree that to the extent permitted by law, this is special compensation and shall be reported as such pursuant to Title 2 CCR, Section 571 (a)(5) Statutory Items. The parties also agree that the City has no additional obligation or costs should CalPERS, the State or the IRS determine otherwise. SECTION 32: RETIREMENT BENEFIT Unit members who do not meet the definition of "new member" under the California Public Employees' Pension Reform Act of 2013 (PEPRA) (those unit members shall be referred to as "classic members") are enrolled in either the CalPERS retirement plan commonly referred to as the 2.5% at age 55 retirement plan ("Tier 1" and "Tier 2"), or in the 2% at age 55 retirement plan ("Tier 3") and shall be provided the benefits as described below: A. Tier 1 — Employees Hired Before September 1, 2010 § 21354.4 2.5% at 55 Full Formula § 21574 4th Level 1959 Survivor § 20042 1 Yr Final Compensation Effective July 4, 2011, the City pays the normal eight percent (8%) CalPERS member contribution per Resolution 11-063. 2. Effective 7/11/16, employees shall pay five percent (5%) of their PERSable compensation towards the CalPERS employer contribution per Resolution 15- 090. 3. Effective the first full pay period beginning in January of 2019, the City will pay five percent (5%) of the CalPERS member contribution and employees shall pay three percent (3%) of their PERSable compensation towards the CalPERS member 12 Page 152 contribution and two percent (2%) of their PERSable compensation towards the CalPERS employer contribution. The City will adopt a resolution to reflect this change prior to the effective date. 4. Effective the first full pay period beginning in January of 2020, the City will pay three percent (3%) of the CalPERS member contribution and employees shall pay five percent (5%) of their PERSable compensation towards the CalPERS member contribution. The City will adopt a resolution to reflect this change prior to the effective date. B. Tier 2 — Employees Hired Between September 1, 2010 and July 3, 2011 § 21354.4 2.5% at 55 Full Formula § 21574 4th Level 1959 Survivor § 20042 1 Yr Final Compensation 1. Effective July 4, 2011, the City pays seven percent (7%) of the normal CalPERS member contribution; employee pays one percentage point (1%) of the CalPERS member contribution per Resolution 11-063. 2. Effective 7/11/16, employees shall pay four percent (4%) of their PERSable compensation towards the CalPERS employer contribution and one percent (1 %) of their PERSable compensation towards the CalPERS member contribution per Resolution 15-090. 3. Effective the first full pay period beginning in January of 2019, the City will pay five percent (5%) of the CalPERS member contribution, and employees shall pay three percent (3%) of their PERSable compensation towards the CalPERS member contribution and two percent (2%) of their PERSable compensation towards the CalPERS employer contribution. The City will adopt a resolution to reflect this change prior to the effective date. 4. Effective the first full pay period beginning in January of 2020, the City will pay three percent (3%) of the CalPERS member contribution, and employees shall pay five percent (5%) of their PERSable compensation towards the CalPERS member contribution. The City will adopt a resolution to reflect to reflect this change prior to the effective date. C. Tier 3 — Employees Hired on or After July 4, 2011 § 21354 2% @ 55 Full Formula § 21574 4th Level 1959 Survivor § 20037 3 Yr Final Compensation 1. Effective July 4, 2011, the City pays six percent (6%) of the normal CalPERS member contribution; employee pays one percentage point (1%) of the CalPERS member 13 Page 153 contribution per Resolution 11-063. 2. Effective 7/11/16, employees shall pay four percent (4%) of their PERSable compensation towards the CalPERS employer contribution for a total of one percent (1%) of the CalPERS member contribution and four percent (4%) of the employer contribution per Resolution 15-090. 3. Effective the first full pay period beginning in January of 2019, the City will pay four percent (4%) of the CalPERS member contribution and employees shall pay three percent (3%) of their PERSable compensation towards the CalPERS member contribution and two percent (2%) of their PERSable compensation towards the CalPERS employer contribution. The City will adopt a resolution to reflect this change prior to the effective date. 4. Effective the first full pay period beginning in January of 2020, the City will pay two percent (2%) of the CalPERS member contribution and employees pay five percent (5%) of their PERSable compensation towards the CalPERS member contribution. The City will adopt a resolution to reflect this change prior to the effective date. D. It is understood that all contributions paid by the employee as described in Parts A through C above shall be calculated based upon the full base salary of the employee, plus any additional PERSable compensation, and any Employer Paid Member Contributions (EPMC). E. The City pays EPMC for the various "Tiers" as outlined above and reports the value of EPMC payments as special compensation. The parties agree that to the extent permitted by law, this is special compensation and shall be reported as such pursuant to Title 2 CCR, Section 571(a)(1)(F) as Value of Employer -Paid Member Contributions. The parties also agree that the City has no additional obligation or costs should CalPERS, the State or the IRS determine otherwise. The City adopted a resolution providing that all employee CalPERS contributions shall be deducted on a pre-tax basis to the extent permitted by law or IRS regulation. All employee payments of the employer share are done pursuant to Government Code Section 20516(f). There shall be no sunset date to any provision in Section 30. F. The California Public Employees' Pension Reform Act of 2013 (PEPRA) -As it may from time to time exist, the PEPRA shall in its entirety be given full force and effect. Any provision in this MOU which contradicts any provision of the PEPRA shall be deemed null and void, with the contrary PEPRA provision(s) being given full force and effect. Therefore, no provision of PEPRA shall be deemed to impair any provision of this MOU or any MOU, Agreement, Rule or Regulation predating this MOU. PEPRA includes, but is not limited to, the provisions described below: Unit members hired on and after January 1, 2013, deemed to be a "new member" as defined in Government Code§ 7522.04, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate for the Defined Benefit 14 Page 154 Plan in which said "new member" is enrolled, rounded to the nearest quarter of 1 %, orthe current contribution rate of similarly situated employees, whichever isgreater. Unit members who are "new members" and miscellaneous employees on and after January 1, 2013, shall be enrolled in the 2%@ 62 retirement formula (Govt. Code§ 7522.20). Unit members who are "new members" on and after January 1, 2013, shall have "final compensation" measured by the highest average annual pensionable compensation earned by the member during a period of at least 36 consecutive months (Section 7522.32.), and their retirement benefits shall be calculated based on "pensionable compensation" (Section 7522.10) rather than "compensation earnable" (Section 20636). G. In addition, the City has adopted the PARS Retirement Enhancement Plan generally described as .5% (one-half percent) at 55 or at 60, depending upon the employee's hire date, for all miscellaneous employees hired on or prior to December 31, 2012. To be eligible, employees must be at least age 56, have ten (10) years of full-time continuous service and retire from the City. This benefit will be paid to qualified retirees in addition toany CalPERS benefits to which they are entitled. H. Employer Paid Member Contribution (EPMC) 1. Effective July 4, 2011: This benefit shall consist of paying 8% of the normal contributions as EPMC, and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4)) as additional compensation for employees hired prior to September 1, 2010. This benefit shall consist of paying 7% of the normal contributions as EPMC, and reporting the same percent (value) of compensation earnable (excluding Government Code Section 2063(c)(4)) as additional compensation for employees hired on or after September 1, 2010. This benefit shall consist of paying 6% of the normal contributions as EPMC, and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4)) as additional compensation for employees hired on or after July 4, 2011. Payment of EPMC and reporting the value of EPMC on compensation earnable is on pay rate and special compensation except special compensation delineated in Government Code Section 20636(c)(4)) which is the monetary value of EPMC on compensation earnable. 2. Effective the first full pay period in January of 2019: This benefit shall consist of paying 5% of the normal contributions as EPMC and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4)) as additional compensation for employees hired prior to September 1, 2010. 15 Page 155 This benefit shall consist of paying 5% of the normal contributions as EPMC and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4)) as additional compensation for employees hired prior to September 1, 2010 and before July 4, 2011. This benefit shall consist of paying 4% of the normal contributions as EPMC and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4)) as additional compensation for employees hired on or after July 4, 2011. 3. Effective the first full pay period in January of 2020: This benefit shall consist of paying 3% of the normal contributions as EPMC and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4)) as additional compensation for employees hired prior to September 1, 2010. This benefit shall consist of paying 3% of the normal contributions as EPMC and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4)) as additional compensation for employees hired prior to September 1, 2010 and before July 4, 2011. This benefit shall consist of paying 2% of the normal contributions as EPMC and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4)) as additional compensation for employees hired on or after July 4, 2011. Payment of EPMC and reporting the value of EPMC on compensation earnable is on pay rate and special compensation except special compensation delineated in Government Code Section 20636(c)(4)) which is the monetary value of EMPC on compensation earnable. SECTION 33: TUITION REIMBURSEMENT FORAPPROVED COLLEGE AND UNIVERSITY COURSES Reimbursements by the City of the following enumerated college and/or university course expenses shall not exceed two thousand three hundred dollars ($2,300.00) during any fiscal year. Eligibility for said reimbursement in an amount not to exceed $2,300.00 in any one fiscal year shall be contingent upon a determination by the employee's department head or his designee that all the following conditions precedent exists: A. Expenses shall be incurred as regards coursework undertaken at a college or university that is licensed/accredited by the State of California. B. The applicant for reimbursement shall represent to the Personnel Department documentation prepared by the accredited/licensed college or university which evidences the applicant's receipt of a grade of "C" or "pass" in a pass/fail class. As regards each class for which reimbursement is sought (where an employee is simultaneously enrolled in multiple approved classes and does not receive a "C" or 16 Page 156 "pass" in any one or more of such classes, the amount of expenses subject to City's reimbursement shall be reduced and/or as appropriate, pro -rated to reflect no reimbursement being made for expenses related to classes where the minimal grade was not received). C. Eligibility for reimbursement for said expenses shall be confined to either: 1) those courses that in and of themselves consist of curriculum which is predominately related to the development of skills reasonably anticipated by the City to enhance the applicant's job performance (by means of a non-inclusive example only, art classes would not qualify for reimbursement); or 2) where the employee has declared a major that is job-related as set forth in this section C, to those classes which must be completed as a condition precedent to successful completion of the course of study in the selected major. D. Eligibility for reimbursement upon completion of coursework shall be predicated upon the employee's department head or his designee, making a written determination prior to the affected employee's enrollment in the course(s) for which reimbursement is later sought, that the coursework is offered by an accredited college or university and that the above-described job nexus does exist. The determination of the Department Head or his designee in such regards shall be final. E. The costs which shall be subject to reimbursement are limited to the following: 1) tuition, 2) books, 3) supplies, 4) parking, and 5) laboratory. In addition to all other conditions precedent to reimbursement set forth in this section, prior to reimbursement being approved, written receipts shall be provided to the Personnel Department and shall evidence each expenditure for which reimbursement is sought. SECTION 34: REQUIRED CERTIFICATIONS AND RECERTIFICATIONS The City will pay for the cost of any required certifications or recertification required of employees to maintain their positions. Required certifications must be outlined in an employee's classification specification. The Department Director, with the approval of the City Manager, can add to but not eliminate certifications and recertifications that Departments will cover the costs for employees to maintain. Any additions by the Department Head must be applied equally to all employees in that classification. SECTION 35: 4/10 WORK WEEK City Hall generally operates on a 4/10 work week, hours 7am to 6pm, Monday through Thursday. However, different work schedules consisting of various work hours and days may be adopted by individual departments based on departmental need. Remote facilities operate on a 40 -hour work week of varying days and times. SECTION 36: CARPOOL PROGRAM The City has implemented a well-defined, equitable, carpool program that eliminated the previously provided time -off incentive with a financial incentive. The carpool program is open toallfulltime regular employees. Participation is voluntary, and employees interested in 17 Page 157 participating shall file a Rideshare Application Agreement and comply with the requirements of the program. The financial incentive for the program is $2.60 perday for every day that the bargaining unit employee carpools. SECTION 37: BILINGUAL PAY Bargaining Unit employees who qualify for bilingual pay will be provided such at $75.00 per month, Each Department Head will determine the number of employees needed to perform translation duties per department, subject to review and approval of the Deputy City Manager/ Administrative Services. Employees who receive bilingual pay are expected to perform translation services for their Department and for other City Services should the need arise. An updated list of the employees receiving bilingual pay will be provided every six -months or as changes occur. Bilingual duties will be distributed as equitable as possible. SECTION 38: CONFIDENTIAL EMPLOYEES The Citywill provide RCCEA with a listof specific Confidential Employees whose positions are covered by the Mid -Manager, Supervisory/Professional or General Employees' bargaining units. These employees are designated as Confidential Employees due to the work they perform related to employer-employee relations and the access they have to information related to employer-employee relations. The City will update that list when a new confidential employee is hired, or the duties of a current confidential employee changes and they are no longer involved in employer employee relations. Employees designated as confidential employees may not act as representatives of employee organizations which represent other employees of the City, may not represent employees in discipline or grievance procedures and may not provide information or participate in labor negotiation on behalf of RCCEA. Confidential Employees may be employed in some of the following positions (this list is not exhaustive): Account Technician Administrative Secretary Budget Analyst Executive Assistant Human Resources Manager Human Resources Technician Payroll Supervisor Risk Management Coordinator Secretary Senior Account Technician Senior Administrative Assistant SECTION 39: HOLIDAY FACILITY CLOSURE City facilities will observe a holiday closure beginning Monday, December 24, 2018 through Tuesday, January 1, 2019 and Tuesday, December 24, 2019 through January 1, 2020. During the term of this MOU, there will be Holiday Facility Closures, certain City facilities may close in conjunction with the Christmas and New Year's holidays. Closure dates for City facilities shall be determined by the City in order to balance the impact on public services. The City will strive to provide a schedule of Holiday Facility 18 Page 158 Closures at least six months or more in advance of the closure. During a holiday closure, affected represented employees may take paid leave from holiday, management leave, compensatory time, vacation accruals, or use unpaid leave. When holiday closures are implemented by the City, Section 19's provision regarding consecutive holidays shall notapply. SECTION 40: USE OF BULLETIN BOARDS AND CITY EMAIL SYSTEM The City will furnish a portion of existing bulletin board space, located in bargaining unit break areas where such bulletin boards currently exist, for RCCEA notices. Such space will be no less than 18" x 24". If insufficient bulletin board space exists in a Bargaining Unit work or break area, the RCCEA may, after receiving approval in writing from the City, put up a bulletin board not to exceed 18" x 24" depending on available space. RCCEA may also distribute notices to covered employees through the City's email system. Bulletin boards and emails shall only be used for the following notices: • Scheduled RCCEA meetings, agenda and minutes. • Information on RCCEA elections and the results. • Information regarding RCCEA social, recreational, and related news bulletins. • Reports of official business of RCCEA, including negotiations, reports of committees or the Board of Directors. City equipment (including City computers, laptops, and tablets), materials, or supplies shall not be used for the preparation, reproduction, or distribution of notices, nor shall such notices be prepared by City employees during their regular work time. Notices that are posted, distributed or placed in an employee's City mailbox shall not be obscene, defamatory, or of a political nature. All notices to be posted must be dated and signed by an authorized representative of RCCEA. RCCEA agrees to follow the City's E -Mail Policy when sending emails to City employees. RCCEA understands that all electronic mail is not confidential, and that the city reserves the right to access and disclose all messages sent over its email system for any purpose in accordance with the City's E -Mail Policy. SECTION 41: ACCESS TO WORK LOCATIONS The parties recognize and agree that in order to maintain good employee relations; it is necessary for Labor Relations Representatives and designated Officers and representatives of RCCEA to confer with Bargaining Unit employees during working hours. Therefore, RCCEA Labor Relations Representatives, Officers or representatives will be granted access to work locations during regular working hours to investigate and process grievances or appeals. RCCEA Labor Relations Representatives or Officers shall be granted access upon obtaining advance authorization from the designated management representative prior to entering a work location and after advising the City at least one business day in advance of the requested access, of the general nature of the business. The designated management representative may deny access or terminate access to work locations if, in their judgment, it is deemed that the visit would interfere with the efficiency, safety, or security of City operations. The designated management representative shall not unreasonably withhold timely access to work locations. The City shall ensure that there is at all times someone designated who shall have full authority to approve access. If a request is denied, the designated management representative shall establish amutually agreeable time for access to the employee. RCCEA Labor Relations Representatives or Officers 19 Page 159 granted access to work locations shall limit such visits to a reasonable period of time, taking into consideration the nature of the grievance or appeal. The City shall not unreasonably interfere with RCCEA's access right to work locations and any reasonable denial of access shall not be subject to the grievance procedure. SECTION 42: DUES DEDUCTION RCCEA membership dues shall be deducted by the City from the pay warrant of RCCEA employee per the direction of RCCEA. Remittance of the aggregate amount of all membership dues deducted from the pay warrants of employees covered hereby shall be made to an RCCEA account, provided to the City by RCCEA, on a regular basis consistent with the City's regular pay periods. RCCEA dues shall be deducted in an amount per bi- weekly pay period authorized by the RCCEA Board of Directors. A. Separation from Unit The provisions of this Agreement shall not apply during periods that an employee is in out of paid status for more than thirty (30) days. If an employee is paid for a prior out of paid status his/her representational dues shall be deducted and paid to the Association. B. Forfeiture of Deductions If the balance of the employee's wages, after all other involuntary and insurance premium deductions are made in any one pay period, is not sufficient to pay deductions required by this Agreement, no such deduction shall be made for that period. C. Maintenance of Membership Clause Any employee in this unit who has authorized Association dues deductions on the effective date of this memorandum of understanding or at any time subsequent to the effective date of his memorandum of understanding shall continue to have such deductions made by the City until such time that the Association notifies the City to stop collecting dues; provided however, that any employee in the unit may terminate such association dues during the month of November by notifying any association official in writing of his/her termination of Association from which dues deductions are to be canceled. Such notification shall be delivered in person or by U.S mail and should be in the form of a letter containing the following information: employee name, employee number, job classification, department name and name of the Association (Rancho Cucamonga City Employees Association — RCCEA). The association will provide the City's Human Resources Department with the appropriate documentation to process these dues cancellations within ten (10) business days after the close of the withdrawal period. RCCEA shall hold the City harmless for any and all claims, demands, suits, orders, judgements, or other forms of liability that may arise out of or by reason of action taken by the City under this article. The Association shall defend, indemnify and hold harmless against any and all claims, demands, suits, orders, judgements or other forms of liability that shall arise out of or by reason of, action taken or not taken by the City under this section of the MOU. This includes not only City's reasonable attorney's fees and costs but the reasonable cost of management preparation time as well. The City shall notify the Association of such costs on a case-by- case basis. 20 Page 160 SECTION 43: NEW EMPLOYEE ORIENTATION - AB119 City shall provide thirty (30) minutes at a mutually agreeable time during the employee onboarding process for a RCCEA representative to meet with a new RCCEA covered employee and present benefits of being a member of the union. Onboarding of new employees occurs during the first working day at the start of a new pay period up to twenty- six (26) times per year. The City will provide a calendar before the start of a new year. The City will provide RCCEA with at least 10 days -notice, or as soon as practicable, of onboarding of new RCCEA covered employees. A RCCEA representative will have up to 30 minutes of uninterrupted time to meet with new RCCEA covered employees. Prior to meeting, or in no case later than the meeting time, the City will provide the name and job assignment of the new employee to the RCCEA representative. The City will provide designated RCCEA representatives with all available information about the employee as required under AB119 within 30 days of the employees start date and the City will provide information on all RCCEA covered employees again as required by AB119 at least three (3) times per year. SECTION 44: USE OF CITY RESOURCES RCCEA may be granted permission to use any City facilities accessible to the general public for meeting purposes, during the regular hours such space is accessible to the public, provided space for such meetings can be made available without interfering with City needs and is otherwise not reserved by any other groups or individuals. RCCEA may also be permitted to use the City Council Chambers, during regular business hours, for RCCEA meetings, provided the City Council Chambers is not otherwise reserved. Permission to use City facilities must be obtained by RCCEA from the appropriate management representative. RCCEA shall be held fully responsible for any damages to, and the security of, any City facilities that are used by RCCEA. SECTION 45: ASSOCIATION RELEASE TIME When RCCEA is formally meeting and conferring with representatives of the City on matters within the scope of representation during regular City business hours, a reasonable number of Officers or other representatives of the RCCEA shall be allowed reasonable time off without loss of compensation or other benefits. 1. Such Officers and representatives shall not leave their duty or workstation or assignment without the knowledge of the department head or division manager. 2. Such meetings are subject to scheduling in a manner consistent with operating needs and workschedules. RCCEA Officers or representatives shall be permitted, if requested by an RCCEA represented employeQ to attend an employee counseling session, which could result in disciplinary action. Such officers or representatives shall also be permitted, if requested by the Association employee, to be present at anemployee disciplinary session. 1. Such Officers or representatives shall not leave their duty or workstation or assignment without the knowledge of the department head ordivision manager. 2. No more than one employee at a time shall be granted release time to represent one employee. 21 Page 161 RCCEA Officers or representatives of the Association shall be given reasonable time during work hours to investigate and process specified grievances or complaints arising out of the application of MOU or personnel rules, upon prior permission from their respective department head or division manager. During the term of the next MOU, RCCEA Officers and representatives agree to track their Association release time via the payroll system. The City and RCCEA agree to review this usage to determine if limits need to be incorporated into a subsequent MOU. SECTION 46: RELEASE FOR ALL HANDS MEETING RCCEA shall be allowed four (4) ninety (90) minute periods of release time for all hands meetings per fiscal year, including travel time, during work hours. For the purposes of labor negotiations with the City additional meetings may be requested and may be granted by the Human Resources Director. SECTION 47: LABOR MANAGEMENT COMMITTEE The City and RCCEA agree to implement quarterly labor/management committee (LMC) meetings to discuss employee relations issues. The LMC will not be authorized to change the MOU or to settle any grievance. SECTION 48: DEFERRED COMPENSATION Effective the first full pay period in July 2017, the City will match dollar for dollar up to $50 per month in deferred compensation for any RCCEA covered employee who pays up to $50 into deferred compensation through payroll deductions. For example: if an employee puts $50 per month of the pay they earned into deferred compensation, then the City will match the amount, up to $50 maximum, and pay $50 towards the employee's deferred compensation. Effective the first full pay period after RCCEA ratification and City Council adoption of the MOU, the City will match dollar for dollar up to $50 per month and .5% of monthly base salary per month in deferred compensation for any RCCEA covered employee who pays up to $50 and .5% of monthly base salary into deferred compensation through payroll deductions. For example: if an employee with a monthly base salary of $4,000 puts $70 per month of the pay they earned into deferred compensation, then the City will match the amount, up to the $70 maximum, and pay $70 towards the employee's deferred compensation. Effective the first full pay period in July 2019, the City will match dollar for dollar up to $50 per month and 1 % of monthly base salary per month in deferred compensation for any RCCEA covered employee who pays up to $50 and 1 % of monthly base salary into deferred compensation through payroll deductions. These provisions are in addition to any other deferred compensation provisions in this MOU. SECTION 49: PRIORITY OF MEMORANDUM OF UNDERSTANDING This memorandum of understanding between the City and the Rancho Cucamonga City 22 Page 162 Employees Association shall take precedent over the Personnel Rules adopted per Resolution 13-065. SECTION 50: ADOPTION OF MOU This memorandum, between the City and the Rancho Cucamonga City Employees Association representing the Mid -Manager, Supervisory/Professional and General Employees bargaining units, was adopted on October 3, 2018. 23 Page 163 RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION CITY Andy Miller, President John R. Gillison, City Manager Michael Courtney, Vice President Robert Neiuber, Human Resources Director Matthew Addington, Secretary Jenifer Phillips, Human Resources Manager Crystal Zuniga, Treasurer Lucy Alvarez -Nunez, Management Analyst I Rudy Linares, Committee Chair Caroline Cruz -Contreras, Principal Accountant Vicky Barker, CEA Business Representative Page 164 Appendix A: Vacation Time Use for Medical Premium 1. Introduction. For employees covered under MOU's that include a provision to allow employees to use accrued vacation for above City -paid contribution maximum medical insurance. This policy serves to establish procedures for the implementation of this program. 2. Responsibility. Under the general direction of the City Manager, the Finance Director will be responsible for the administration of this program and will verify that each applicant meets all requirements of this program. 3. Terms. All use of accrued vacation for above city -paid contribution maximum medical insurance will conform to the following guidelines: a. Employees must complete the attached agreement (Attachment A) prior to participating in this program. The agreement will be irrevocable and effective for one calendar year unless the participant terminates employment with the City during the year. The agreement will be reviewed by Human Resources and Risk Manager and approved by the Finance Director. b. Employees who want to participate in the program and participants who want to continue for another year must apply or reapply by December 15th, prior to the commencement of a new calendar year. c. Employees must agree to cash out a set number of vacation hours earned during the participating calendar year for use each month. Employees may choose to cash out any number of vacation hours up to the amount needed to cover the amount of medical premium over the city -paid contribution maximum but only up to the total of vacation hours earned during the participating calendar year. d. Human Resources, Finance, DoIT, and RCCEA will develop a method for how this is reported and tracked each pay period. e. Vacation hours used in this program will not count towards any overtime or double time calculations. f. If accrued vacation is insufficient to pay for any portion of the premium above the City -paid maximum, the difference will be deducted from the employee's net pay from any source. g. Vacation pay cashed out to pay for medical premiums is taxable. h. The amount of money deducted from an employee's paycheck to pay the over the maximum amount is on a pre-tax basis provided the employee also enrolls in the City's Section 125 Cafeteria Plan to make an irrevocable annual election to pay the over -the -cap medical premiums with pre-tax dollars to maximize tax savings. 4. Required Qualifications. This program is available only to regular full-time employees in good standing with at least twelve months of service as a full-time employee. Attachment: Vacation time use for medical premium agreement Page 165 Vacation Time Use for Medical Premium Program (Continued) City of Rancho Cucamonga Vacation Time Use for Medical Premium Agreement I, , a qualified, full-time employee (Participant) of the City of Rancho Cucamonga (City) hereby make an irrevocable election to participate in the City's Vacation Time Use for Medical Premium Program (Program) for upcoming calendar year according to the following terms and conditions: 1. The Participant has been provided with an attached copy of the City's Vacation Time Use for Medical Premium Program Policy, and hereby agrees to comply with all terms and conditions. 2. The Participant hereby irrevocably authorizes the City to payout vacation time earned during the participating calendar year on a monthly basis as follows: A Monthly Medical Premium Amount: B Less: Current City Paid Maximum Amount: C Current monthly over the cap amount D Current Hourly Pay Amount: E Amount of vacation hours needed each month: F Amount of vacation hours earned during the participating calendar year: G Amount of vacation hours earned each month (F divided by 12): H Amount of vacation hours to be used each month (VM) — Lesser of E and G: 3. This Agreement, together with the City's Vacation Time Use for Medical Premium Program Policy, constitutes the complete agreement between the Participant and the City. No oral agreement or understanding not reduced to writing and specifically incorporated into this Agreement shall be of any force or effect. This Agreement may only be changed upon a written document signed by the Participant and the City. Accepted by: Reviewed by: Approved by: ** Participant Human Resources Director Finance Director Date *: Date: Date: * This Agreement must be submitted by December 151n ** If Finance Director is the Program Participant, City Manager must sign as the approving official. Page 166 •�1 DATE: October 3, 2018 TO: Mayor and Members of the City Council FROM: Lori Sassoon, Deputy City Manager/Administrative Services INITIATED BY: Robert Neiuber, Human Resources Director Lucy Alvarez -Nunez, Management Analyst I SUBJECT: CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE UPDATED RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION SALARY SCHEDULE FOR FISCAL YEAR 2018-19. RECOMMENDATION: Staff recommends that the City Council of the City of Rancho Cucamonga adopt a resolution approving the updated Rancho Cucamonga City Employees Association Salary Schedule for Fiscal Year 2018-19. BACKGROUND: The City Council traditionally adopts salary resolutions for those classifications employed by the City of Rancho Cucamonga. These resolutions are updated to reflect changes in salaries, additions and deletions of classification, changes in job titles, and other terms of employment. ANALYSIS: After meeting and conferring in good faith with the City, RCCEA presented a proposal for a two year Memorandum of Understanding (MOU) to the City for consideration. This negotiated MOU includes a three percent (3%) base salary increase effective the first full pay period after City Council adoption and a two percent (2%) base salary increase effective July 1, 2019. This MOU does not contain any retroactive salary adjustments. Staff recommends that the City Council approve the resolution updating the Rancho Cucamonga City Employees Association (RCCEA) salary schedule for Fiscal Year 2018-19 to include a three percent (3%) base salary increase forjob classifications employed by the City. The updated RCCEA salary schedule will be effective the first full pay period following City Council adoption of the Memorandum of Understanding. FISCAL IMPACT: The net budgeted fiscal impact of this salary increase for Fiscal Year 2018-19 is anticipated to be $457,910. COUNCIL GOAL(S) ADDRESSED: This action is in support of the City's goal to enhance premier community status. Attracting and retaining a highly -qualified workforce is key to enhancing our community now and into the future. Page 167 ATTACHMENTS: Description Attachment 1 - Resolution 18-xxx Attachment 2 - RCCEA Salary Schedule Page 168 RESOLUTION NO. 18 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE UPDATED RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION SALARY SCHEDULE FOR FISCAL YEAR 2018-19. WHEREAS, the City Council of the City of Rancho Cucamonga has determined that it is necessary for the efficient operation and management of the City that policies be established prescribing salary ranges, benefits and holidays and other policies for employees of the City of Rancho Cucamonga; and WHEREAS, the City Council of the City of Rancho Cucamonga has previously adopted salary resolutions establishing salary ranges, benefits and other terms of employment for employees of the City of Rancho Cucamonga; and WHEREAS, the City Council of the City of Rancho Cucamonga recognizes that it is necessary from time to time to amend the salary resolution to accommodate changes in position titles, classifications salary ranges, benefits and other terms of employment; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho Cucamonga, California to approve the attached updated salary schedule for the Rancho Cucamonga City Employees Association. PASSED, APPROVED, AND ADOPTED this 3rd day of October 2018. Page 1 of 1 ATTACHMENT 1 Page 169 Resolution No. 18 -XXX RCCEA COVERED EMPLOYEES IN THE MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges Effective October 15, 2018 Minimum Control Point Maximum Class Title Step Amount Step Amount Step Amount Account Clerk 4375 $2,995 4415 $3,657 4435 $4,040 Account Technician 4423 $3,805 4463 $4,644 4483 $5,132 Accountant# 3465 $4,692 3505 $5,727 3525 $6,327 Accounting Manager* 2525 $6,327 2565 $7,724 2585 $8,534 Accounts Payable Supervisor# 3470 $4,810 3510 $53872 3530 $6,488 Administrative Assistant 4349 $2,631 4409 $33548 4429 $3,921 Administrative Technician 4437 $4,081 4477 $43981 4497 $5,503 Animal Care Attendant 4349 $2,631 4389 $3,212 4409 $3,548 Animal Care Supervisor# 3416 $3,674 3456 $43486 3476 $4,955 Animal Caretaker 4378 $3,041 4418 $3,711 4438 $4,100 Animal Center Manager* 2506 $5,757 2546 $73027 2566 $7,763 Animal Handler 4388 $3,195 4428 $3,901 4448 $4,311 Animal License Canvasser 4349 $2,631 4389 $33212 4409 $3,548 Animal Services Dispatcher 4369 $2,907 4409 $3,548 4429 $3,921 Animal Services Officer 1 4421 $3,768 4461 $43599 4481 $5,081 Animal Services Officer II 4441 $4,162 4481 $5,081 4501 $5,615 Assistant City Clerk # 3535 $6,652 3575 $83119 3595 $8,971 Assistant City Engineer* 2590 $8,750 2630 $103681 2650 $113803 Assistant Engineer# 3488 $5,261 3528 $63423 3548 $7,097 Assistant Library Director* 2572 $7,998 2612 $9,764 2632 $10,788 Assistant Planner# 3468 $4,763 3508 $53814 3528 $6,423 Assistant to the City Manager* 2548 $7,097 2588 $8,663 2608 $9,572 Associate Engineer# 3518 $6,111 3558 $73459 3578 $8,242 Associate Planner# 3487 $5,235 3527 $6,392 3547 $7,062 Box Office Coordinator 4450 $4,354 4490 $53315 4510 $5,872 Budget Analyst# 3515 $6,020 3555 $7,348 3575 $8,119 Building Inspection Supervisor#2 3504 $5,698 3544 $63957 3564 $7,686 Building Inspector 12 4444 $4,224 4484 $5,157 4504 $5,698 Building Inspector 112 4464 $4,668 4504 $53698 4524 $6,296 Building and Safety Manager* 2533 $6,586 2573 $8,038 2593 $8,882 Business License Clerk 4378 $3,041 4418 $33711 4438 $4,100 Business License Inspector 4418 $3,711 4458 $4,530 4478 $5,006 Business License Program Coordinator# 3432 $3,980 3472 $43857 3492 $5,367 Rancho Cucamonga City Employee Association Attachment 2 October 15, 2018 Page 170 Resolution No. 18 -XXX RCCEA COVERED EMPLOYEES IN THE MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges Effective October 15, 2018 Minimum Control Point Maximum Business License Program Supervisor# 3442 $4,184 3482 $5,107 3502 $5,642 Business License Technician 4408 $3,531 4448 $4,311 4468 $4,763 City Clerk Records Management Analyst# 3470 $4,810 3510 $5,872 3530 $6,488 City Planner/Planning Manager* 2583 $8,450 2623 $10,314 2643 $11,397 Communications and Marketing Officer# 3515 $6,020 3555 $7,348 3575 $8,119 Communications Manager* 2565 $7,724 2605 $9,430 2625 $10,418 Community Improvement Manager* 2533 $6,586 2573 $8,038 2593 $8,882 Community Improvement Officer 1 4421 $3,768 4461 $4,599 4481 $5,081 Community Improvement Officer II 4441 $4,162 4481 $5,081 4501 $5,615 Community Programs Coordinator 4450 $4,354 4490 $5,315 4510 $5,872 Community Programs Specialist 4437 $4,081 4477 $4,981 4497 $5,503 Community Services Coordinator 4450 $4,354 4490 $5,315 4510 $5,872 Community Services Manager* 2506 $5,757 2546 $7,027 2566 $7,763 Community Services Marketing Coord 4450 $4,354 4490 $5,315 4510 $5,872 Community Services Project Coordinator# 3500 $5,586 3540 $6,888 3560 $7,533 Community Services Specialist 4350 $2,643 4390 $3,227 4410 $3,566 Community Services Superintendent* 2536 $6,685 2576 $8,160 2596 $9,016 Community Services Supervisor# 3480 $5,055 3520 $6,173 3540 $6,820 Community Services Technician 4437 $4,081 4477 $4,981 4497 $5,503 Community Svc Marketing Manager* 2536 $6,685 2576 $8,160 2596 $9,016 Cultural Arts Manager* 2506 $5,757 2546 $7,027 2566 $7,763 Cultural Center Manager* 2536 $6,685 2576 $8,160 2596 $9,016 Deputy City Clerk# 3430 $3,940 3470 $4,810 3490 $5,315 Deputy Dir. of Innovation and Technology* 2558 $7,459 2598 $9,105 2618 $10,062 Deputy Director of Public Works* 2566 $7,763 2606 $9,476 2626 $10,470 Engineering Aide 4421 $3,768 4461 $4,599 4481 $5,081 Engineering Technician 4441 $4,162 4481 $5,081 4501 $5,615 Environmental Programs Coordinator# 3503 $5,670 3543 $6,923 3563 $7,648 Environmental Programs Inspector 2 4464 $4,668 4504 $3,461 4524 $3,824 Environmental Programs Manager* 2539 $6,786 2579 $8,283 2599 $9,152 Executive Assistant II# 3444 $4,224 3484 $5,157 3504 $5,698 Executive Assistant' 4394 $3,293 4464 $4,668 4484 $5,157 Facilities Superintendent* 2536 $6,685 2576 $8,160 2596 $9,016 Finance Manager* 2559 $7,496 2599 $9,152 2619 $10,113 Rancho Cucamonga City Employee Association Attachment 2 October 15, 2018 Page 171 Resolution No. 18 -XXX RCCEA COVERED EMPLOYEES IN THE MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges Effective October 15, 2018 Minimum Control Point Maximum Fleet Su ervisor#2 3488 $5,261 3528 $6,423 3548 $7,097 Fund Development Coordinator# 3470 $4,810 3510 $5,872 3530 $6,488 GIS Analyst# 3505 $5,727 3545 $6,993 3565 $7,724 GIS Specialist 4456 $4,486 4496 $5,475 4516 $6,050 GIS Supervisor# 3535 $6,652 3575 $8,119 3595 $8,971 GIS Technician 4436 $4,059 4476 $4,955 4496 $5,475 Human Resources Clerk 4389 $3,212 4429 $3,921 4449 $4,331 Human Resources Manager* 2583 $8,450 2623 $10,314 2643 $11,397 Human Resources Technician 4399 $3,375 4439 $4,120 4459 $4,554 Information Technology Analyst 1# 3505 $5,727 3545 $6,992 3565 $7,724 Information Technology Analyst II# 3520 $6,173 3560 $7,533 3580 $8,323 Information Technology Specialist 1 4456 $4,486 4496 $5,475 4516 $6,050 Information Technology Specialist II 4471 $4,834 4511 $5,901 4531 $6,520 Information Technology Technician 4411 $3,583 4451 $4,374 4471 $4,834 Librarian 1# 3435 $4,040 3475 $4,932 3495 $5,449 Librarian 11# 3457 $47508 3497 $5,503 3517 $6,081 Library Assistant 1# 3373 $2,964 3413 $3,619 3433 $3,999 Library Assistant 11# 3414 $37638 3454 $4,441 3474 $4,907 Library Clerk 4356 $2,724 4396 $3,325 4416 $3,674 Library Page 4244 $17558 4284 $1,902 4304 $27101 Library Page II 4293 $1,990 4333 $2,429 4353 $2,683 Library Services Manager* 2506 $57757 2546 $7,027 2566 $77763 Library Technician 4393 $3,275 4433 $3,999 4453 $4,419 Maintenance Supervisor#2 3488 $57261 3528 $6,423 3548 $77097 Management Aide 4440 $4,142 4480 $5,055 4500 $5,586 Management Analyst 1# 3470 $47810 3510 $5,872 3530 $67488 Management Analyst II# 3498 $5,530 3538 $6,753 3558 $7,459 Management Analyst III# 3515 $67020 3555 $7,348 3575 $87119 Office Services Clerk 4369 $2,907 4409 $3,548 4429 $3,921 Park/Landscape Maintenance Supt*2 2536 $6,685 2576 $8,160 2596 $97016 Payroll Supervisor# 3470 $4,810 3510 $5,872 3530 $6,488 Plan Check & Inspection Manager* 2533 $6,586 2573 $8,038 2595 $87971 Planning Specialist 4443 $4,203 4483 $5,132 4503 $5,670 Planning Technician --t-4423 $37805 4463 $4,644 4483 $5,132 Rancho Cucamonga City Employee Association Attachment 2 October 15, 2018 Page 172 Resolution No. 18 -XXX RCCEA COVERED EMPLOYEES IN THE MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges Effective October 15, 2018 Minimum Control Point Maximum Plans Examiner 1 4474 $4,907 4514 $5,990 4534 $6,619 Plans Examiner ll# 3488 $5,261 3528 $6,423 3548 $7,097 Principal Accountant* 2532 $6,553 2572 $7,998 2592 $8,837 Principal Engineer* 2567 $7,802 2607 $9,523 2627 $10,522 Principal Librarian* 2495 $5,449 2535 $6,652 2555 $7,348 Principal Management Analyst* 2543 $6,923 2583 $8,450 2603 $9,336 Principal Planner* 2537 $6,719 2577 $8,201 2597 $9,060 Procurement & Contracts Analyst# 3433 $3,999 3473 $4,882 3493 $5,395 Procurement Clerk 4374 $2,980 4414 $3,638 4434 $4,020 Procurement Manager* 2530 $6,488 2570 $7,920 2590 $8,750 Procurement Technician 4411 $3,583 4451 $4,374 4471 $4,834 Public Services Technician 1 4413 $3,619 4453 $4,419 4473 $4,882 Public Services Technician 11 4423 $3,805 4463 $4,644 4483 $5,132 Public Services Technician III 4443 $4,203 4483 $5,132 4503 $5,670 Public Works Inspector 12 4444 $4,224 4484 $5,157 4504 $5,698 Public Works Inspector 112 4464 $4,668 4504 $5,698 4524 $6,296 Public Works Maintenance Manager* 2566 $7,763 2606 $9,476 2626 $10,470 Public Works Safety Coordinator #2 3468 $4,763 3508 $5,814 3528 $6,423 Records Clerk 4358 $2,751 4398 $3,359 4418 $3,711 Records Coordinator 4386 $3,163 4426 $3,863 4446 $4,267 Risk Analyst# 3433 $3,999 3473 $4,882 3493 $5,395 Risk Management Coordinator# 3470 $4,810 3510 $5,872 3530 $6,488 Senior Account Clerk 4395 $3,309 4435 $4,040 4455 $4,463 Senior Account Technician 4446 $4,267 4486 $5,210 4506 $5,757 Senior Accountant# 3498 $5,530 3538 $6,753 3558 $7,459 Senior Animal Services Officer# 3461 $4,599 3501 $5,615 3521 $6,203 Senior Building Ins ector#2 3484 $5,157 3524 $6,296 3544 $6,957 Senior Civil Engineer* 2547 $7,062 2587 $8,620 2607 $9,523 Senior Community Improvement Officer# 3461 $4,599 3501 $5,615 3521 $6,203 Senior Electrician # 3485 $5,184 3525 $6,327 3545 $6,992 Senior Executive Assistant* 2460 $4,576 2500 $5,586 2520 $6,173 Senior GIS Analyst # 3520 $6,173 3560 $7,533 3580 $8,323 Senior Information Technology Analyst# 3535 $67652 3575 $8,119 3595 $87971 Senior Information Technology Specialist 4493 $5,395 4533 $6,586 4553 t $7,276 Rancho Cucamonga City Employee Association Attachment 2 October 15, 2018 Page 173 Resolution No. 18 -XXX RCCEA COVERED EMPLOYEES IN THE MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges Effective October 15, 2018 Minimum Control Point Maximum Senior Librarian# 3468 $4,763 3508 $5,814 3528 $6,423 Senior Park Planner# 3500 $5,586 3540 $6,820 3560 $7,533 Senior Planner* 2517 $6,081 2557 $7,422 2577 $8,201 Senior Plans Examiner# 3503 $5,670 3543 $6,923 3563 $7,648 Senior Procurement Technician# 3463 $4,644 3503 $5,670 3523 $6,265 Senior Risk Management Analyst# 3515 $6,020 3555 $7,348 3575 $8,119 Senior Special Districts Technician 4443 $4,203 4483 $5,132 4503 $5,670 Senior Veterinary Technician# 3461 $4,599 3501 $5,615 3521 $6,203 Special Districts Analyst# 3498 $5,530 3538 $6,573 3558 $7,459 Special Districts Technician 4437 $4,081 4477 $4,907 4497 $5,503 Street/Storm Drain Maintenance Su t*2 2536 $6,685 2576 $8,160 2596 $9,016 Supervising Public Works Ins ector#2 3494 $5,421 3534 $6,619 3554 $7,312 Theater Production Coordinator 4460 $4,576 4500 $5,586 4520 $6,173 Theater Production Supervisor# 3480 $5,055 3520 $6,173 3540 $6,820 Theatre Technician III 4423 $3,805 4463 $4,644 4483 $5,132 Traffic Engineer* 2569 $7,880 2609 $9,619 2629 $10,629 Utilities Division Manager* 2584 $8,492 2624 $10,367 2644 $11,455 Utility Operations Manager* 2524 $6,296 2564 $7,686 2584 $8,492 Veterinarian* 2579 $8,283 2619 $10,113 2639 $11,172 Veterinary Assistant 4407 $3,513 4447 $4,289 4467 $4,738 Veterinary Technician 4437 $4,081 4477 $4,981 4497 $5,503 When acting as Clerk to Commissions $50 paid per night or weekend day meeting. Compensatory time off 2. Refer to MOU for provision of boot # Denotes Supervisory/Professional Class * Denotes Management Class Rancho Cucamonga City Employee Association Attachment 2 October 15, 2018 Page 174 •�1 DATE: October 3, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jennifer Hunt Gracia, Community Services Director SUBJECT: SECOND READING AND ADOPTION OF ORDINANCE NO. 939 AMENDING CHAPTER 12.04.010 OF THE RANCHO CUCAMONGA MUNICIPAL CODE AS IT RELATES TO POSSESSION AND CONSUMPTION OF ALCOHOLIC BEVERAGES AT SPECIFICALLY DESIGNATED PARK AND OTHER RECREATION FACILITIES. RECOMMENDATION: Staff recommends the City Council conduct second reading and adopt Ordinance No. 939, by title only, Amending Chapter 12.04.010 of the Rancho Cucamonga Municipal Code as it relates to possession and consumption of alcoholic beverages at specifically designated park and other recreation facilities. BACKGROUND: The introduction and first reading of the above -entitled Ordinance was approved at a regular City Council meeting on September 19, 2018. Votes at first reading: AYES: Michael, Alexander, Kennedy, Spagnolo, Williams. ANALYSIS: Please refer to the September 19, 2018 City Council meeting staff report. FISCAL IMPACT: Please refer to the September 19, 2018 City Council meeting staff report. COUNCIL GOAL(S) ADDRESSED: Please refer to the September 19, 2018 City Council meeting staff report. ATTACHMENTS: Description Urdinance No. UJU Page 175 ORDINANCE NO. 939 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA AMENDING CHAPTER 12.04 OF THE RANCHO CUCAMONGA MUNICIPAL CODE REGARDING THE USE OF PARKS, RECREATIONAL TRAILS, LIBRARIES, AND OTHER RECREATIONAL FACILITIES OF THE CITY THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY ORDAINS AS FOLLOWS: Section 1. Chapter 12.04 of Title 12 of the Rancho Cucamonga Municipal Code is hereby amended and restated in its entirety to read as follows: "Chapter 12.04. Community Services Regulations 12.04.010 Community Services Regulations. Except as provided in this chapter, it shall be unlawful for any person within the limits of any park, recreational trail, library or other recreation facility owned or operated by the city to: A. Lead or let loose any animal except: 1. Dogs or cats on a leash which are under the full control of a person; 2. Horses, ponies or the like which are ridden or led on bridle trails or other areas designated for such purpose. B. Possess an open container of, or to consume beer, wine, or other alcoholic beverage, as defined in California Business and Professions Code §23004, in any City owned park or recreational facility, or in or upon any City -owned public place within the City. 1. The provisions of subsection B above, shall not apply to persons conducting or attending social events in or upon and City owned park, recreational facility, or other City owned public place where alcoholic beverages are being served, that are sponsored by the City, or that are conducted by established community service or similar non-profit organizations, or other persons, organizations or entities that have rented a City -owned park, recreational facility or other City owned public place, having prior written consent of the City Manager or his or her designee, after taking into account the nature of the event and potential risk to the public health and safety. During events to which this exception applies, the lawful consumption and type of alcohol and/or possession of open containers of alcoholic beverages is strictly limited to the immediate area where such 1 Page 176 event is being conducted and only for the duration of the event. A true copy of any required license or permit issued by the State of California Department of Alcohol Beverage Control, and the City Manager's, or his or her designee's, written consent, authorizing the provision of the alcoholic beverage being served, must be in the possession of an authorized representative of the organization sponsoring the event, and that representative shall be present at all time at the event. The representative shall present the license or permit and/or City Manager's, or his or her designee's, written consent, to any peace officer upon demand. C. Enter or remain between the hours of 10:00 p.m. of one day and 6:00 a.m. of the following day, except to attend an event in the stadium building located in the sports complex on the west side of Rochester Avenue, south of Foothill Boulevard, or pursuant to an authorization issued by the city community services department or as part of a city -sanctioned activity; D. Light or maintain any fire, except in a stove, fire circle or other place provided for that purpose; E. Throw, project or propel any object capable of causing serious personal injury or damage to property, except that baseball, basketball, football and other games where a ball is used may be played in areas designated for such purposes; F. Park or stand any vehicle in other than a designated parking area, except pursuant to a permit issued by the city; G. Drive any vehicle other than on roads, trails or driveways provided for that purpose, except pursuant to a permit issued by the city; H. Drive any vehicle at a speed in excess of five miles per hour; I. Ride or use playground equipment posted for use by children under the age of 14 years, unless under the age of 14 years; J. Throw, discard, place or dispose of any garbage or refuse upon the ground or in any place other than a garbage can or other receptacle maintained for such purpose; K. Bring garbage or refuse from outside the limits of the park or recreation facility and deposit the same in garbage cans or receptacles; L. Hold or engage in a musical concert or other musical event without a permit issued by the city, except for those events conducted within the stadium building located in the sports complex on the west side of Rochester Avenue, south of Foothill Boulevard; K Page 177 M. Fly any powered model aircraft other than rubber band - powered models no longer than two feet in length or unmanned aviation system, except in areas designated and posted for such purposes or pursuant to a permit issued by the city; N. Molest, injure or kill any animal or disturb its habitat; O. Play any radio, tape recorder or other electronic sound - producing device at such volume as to be audible at a distance of more than 50 feet; P. Swim, dive, wade or in any way enter into any pond, lake, water feature, reflecting pool or any similar body of water; Q. Sell or offer for sale any merchandise, article or thing of any kind or nature, including professional services, except as specifically authorized in writing by the city manager, or his or her designee, or as otherwise authorized by agreement of the city council. 12.04.020 Exemptions. A. The provisions of subsection A.1 of section 12.04.010, requiring all dogs to be on -leash while in public parks within the city, and any similar requirement contained in the city's animal control regulations, shall not apply to the following: 1. Any dog used by a law enforcement agency. 2. Any dog while participating in a formal dog obedience training program, dog show or other program expressly permitted or sponsored by the city. 3. Any dog within a posted leash -optional area of any city - owned park, as established by resolution of the city council; provided, however, that nothing herein shall relieve the owner or person having charge, custody, care and/or control of such dog from the responsibility to maintain proper control over the dog. Furthermore, nothing herein shall be construed as relieving such person from any liability for any damages arising out of his or her use of a leash -optional area. In order to be subject to the exemption set forth in this subsection 3, all persons must comply with all requirements of law and the following rules and regulations when utilizing any leash -optional area: a. No dog is permitted in a leash -optional area, except when in the care, custody and control of a person at least 13 years old. Any person under 13 years of age must be accompanied by and be under the direct supervision of an adult. No person may have more than two dogs in a leash -optional area at any one time. All dogs must be under the 9 Page 178 voice control of their caretakers at all times. Dogs are permitted in a leash - optional area between the following days and hours only: Monday - Friday (year-round) 7:00 a.m. to 8:30 p.m. Saturday (fall/winter) 8:00 a.m. to 5:00 p.m. Saturday (spring/summer) 8:00 a.m. to 7:00 p.m. Sunday (year-round) 8:00 a.m. to 5:00 p.m. The fall/winter season begins the first Sunday in November, and the spring/summer season begins the first Sunday in March each year. b. All dogs must be at least four months of age, vaccinated for rabies, and currently licensed by the city's animal control authority. No dog that is sick, in heat, injured, under four months of age, or which displays aggressive behavior toward other dogs or humans is permitted in any leash -optional area. Food or treats for dogs may not be brought into any leash -optional area. C. Any person having care, custody or control of a dog in a leash -optional area shall quiet or remove the dog if it barks and shall promptly remove and properly dispose of any waste deposited by such dog. d. No animals other than dogs are permitted in any leash -optional area. e. The use of a leash -optional area shall constitute an agreement by any such dog owner or person having the care, custody or control of the dog, to strictly follow the rules in this section 12.04.020.A.3 and to assume all risks and to indemnify, defend and hold harmless the city, including its elected officials, officers and employees, with respect to any liabilities, claims, injuries or other damage to persons or property arising out of or connected with such person's use of the leash -optional area. B. The provisions of subsections C, F and G of section 12.04.010 shall not apply to city employees who are engaged in the performance of their duties. C! Page 179 12.04.030 Written Authorization Procedure Rules Adoption. The city manager or his or her designee may adopt rules and regulations for the issuance of any written authorization permitted hereunder. Any such written authorization shall be issued by the community services department. 12.04.040 Written Authorization Issuance for Group Activities. The community services department, pursuant to the rules and standards adopted by the city manager or his or her designee, may issue written authorizations permitting the exclusive temporary use of specified recreational areas for groups desiring to engage in specified recreational activities. 12.04.050 Violation—Penalty. A. Any person engaging in any activity declared unlawful by section 12.04.010.C, J, N or Q is guilty of a misdemeanor and shall be punished as set forth in section 1.12.010. B. Any person violating any other provision of this chapter 12.04, including, but not limited to, violation of any rules applicable to use of leash - optional areas, shall be guilty of an infraction, punishable as set forth in section 1.12.010." Section 2. If any section, subsection, subdivision, paragraph, sentence, clause or phrase in this Ordinance or any part thereof is for any reason held to be unconstitutional, invalid, or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared unconstitutional, invalid, or ineffective. Section 3. CEQA. This Ordinance is exempt from CEQA pursuant to CEQA Guidelines section 15305, minor alterations in land use, and section 15061(b)(3) which is the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment, and CEQA does not apply where it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment. Section 4. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published in the manner prescribed by law. 5 Page 180 PASSED, APPROVED, AND ADOPTED this 2017. day of , Dennis Michael Mayor I, JANICE REYNOLDS, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Rancho Cucamonga held on the day of , 2018, and was finally passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on the day of , 2018, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: ATTEST: Janice Reynolds City Clerk 1.1 Page 181 •�1 DATE: October 3, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason Welday, Director of Engineering Services/City Engineer Gianfranco Laurie, Senior Civil Engineer SUBJECT: STATUS UPDATE ON THE GREEN BIKE ZONES AND PACIFIC ELECTRIC TRAIL SAFETY ENHANCEMENTS PROJECT. RECOMMENDATION: Staff recommends that the City Council receive and file an update on the Green Bike Zones and Pacific Electric Trail Safety Enhancements Project. BACKGROUND: In early 2016, the City Manager's Office submitted two grant applications under the Mobile Source Air Pollution Reduction Review Committee's (MSRC) Clean Transportation Funding Local Government Match Program. This program offers funding for clean air projects to cities and counties within the South Coast Air Quality Management District (SCAQMD). Following a competitive grant application process, the City Manager's Office was successful and secured funding for each project application submitted. On August 17, 2016, City Council authorized the execution of a Grant Agreement with MSRC/SCAQMD which provides reimbursement for safety enhancements for two projects: the Green Bike Zones and Pacific Electric Trail Safety Enhancements Project and the Southwest Cucamonga Class 1 Bicycle Project. The Green Bike Zones and Pacific Electric Trail Safety Enhancement Project will implement safety and visibility enhancements for both drivers and bicyclists by installing green thermoplastic paint material along the bike lane at conflict zones as well as provide for safety improvements at the street crossings of the Pacific Electric Trail. Conflict zones are areas where bicycles and vehicles cross paths such as during turns into or out of driveways or at street intersections. The limits of the project are along Base Line Road between Alta Cuesta Drive and Day Creek Boulevard. On May 2, 2018, City Council approved the plans and specifications and authorized the award of a construction contract for construction of these improvements. The second project, the Southwest Cucamonga Class 1 Bicycle Project is anticipated to be ready for construction in late 2019. ANALYSIS: The Green Bike Zones and Pacific Electric Trail Safety Enhancements Project began construction on August 13, 2018 and was anticipated to be completed in late -October. Unfortunately, due to delays in procurement of the materials needed for the project, staff currently anticipates completion by mid - Page 182 November. This treatment has the demonstrated potential to improve driver and bicyclist awareness of conflict zones. It has worked successfully in numerous cities and counties throughout the United States. Because of the potential improvement in safety, Engineering Services Department staff continues to evaluate on -street bicycle facilities included in current and upcoming Capital Improvement Projects to determine if additional applications of this treatment would be beneficial and in line with the City's commitment to active transportation and Healthy RC. Additional projects already under construction that will include Green Bike Zone improvements are Haven Avenue from Foothill Boulevard to Church Street, Sixth Street from Milliken Avenue to Charles Smith Avenue, and Jersey Boulevard from Haven Avenue to Rochester Avenue. FISCAL IMPACT: The Green Bike Zones and Pacific Electric Trail Safety Enhancements Project includes improvements within the scope of work required by the grant from MSRC/SCAQMD and the City will be reimbursed $360,245 for the work performed along Base Line Road. Further, adequate funds have been budged in the Fiscal Year 2018/19 from the RMRA Fund (Fund 179) and Gas Tax R&T 7360 Fund (Fund 174) for the projects along Haven Avenue, Sixth Street, and Jersey Boulevard. COUNCIL GOAL(S) ADDRESSED: This item addresses City Council Goal of public safety by increasing the visibility of bicyclists along bike lanes on major and collector streets which will help reduce accidents and improve safety. Page 183 Green Bike Zone and Pacific Electric Trail Safety Enhancement Project ~ WILSON AV w ;....c ........ LU f .. • � ....... •Crak�'" F J a '"""'���.�• M. : Class II: Separated OXa• : ©c°"•v a a' B14NY14HST m W; ..... .....a'. .. from vehicle travel M., Z. M. Yl: o lanes by striping 79TH ST ••"• •'•..••�1i14HLANDAV�: ........................... ............. .. e +c:rte°" a . • ' pMmr„ VICTORIA PARK aN Pork 0 Pk ' Y fl r Psi �p� wnmvar �� : VICTORIA ST o F"� : H ,Mn TO FONTANA BASE LINE RD • VISTA KWV y v' wr ar.0 a Pak strep : a ��. W CHURCH8T '"" "°'� ••F y� CHURL ST CHO �AMU,IU'A � Pacific Electric Trail ■; (All Users) Class I Bicycle Path i • • FOOTHILL BL" , • •��rb�cw� • .a • • • • • • • • • • •• yve and Recreational Trail ¢�O ceMcw • G`Y H° epcns �• • Pdko 9l.Hion 4 2Q a- • A. X • .... g Future Class I Bicycle Path y and Recreatlonai Trail AdQ ARROW RT • • • ,,,;,,, ........................ ................... ,,, Class II Bicycle Path - Ciass Ili Bicycle Path cc• Q Library STH ST a Q : y (� Community Center o• a ' a a 2 Senior Center O LPk =7 : a UJ : J; Z a: TH ST w a J. 7 MILE ra a .4 x x . �: F TraliheacUParking (Route 6fi Trailhead also oilers equestrian trailer spaces and restrooms) • _ WN Green Bile Zone and Pacific Electric Trail Safety Enhancement Project "Colored pavement within a bicycle lane increases the visibility of the facility, identifies potential areas of conflict, and reinforces priority to bicyclists in conflict areas and areas with pressure for illegal parking:" - NACTO Green Bile Zone and Pacific Electric Trail Safety Enhancement Project Signing & Striping 4 M • Signs Installed Before Conflict Zone • Striping Installed in 10mins YIELD TO - BIKES � TURNING r VEHICLES It Q 7D Quip Green Bile Zone and Pacific Electric Trail Safety Enhancement Project Placement • Street Intersections • Right Turn Lanes • Driveways at Government Facilities • Bus Turn -Outs PAINTGREEN STRIPING SKID RESISTANT 12' D.C. PER DETAIL 12'D.C. GUTTER EDGE CURB LINE 1 T.C. 200' EXISTING BIKE LANE j DETAIL 39A PER CALTRANS 6" WHITE STRIPE EXISTING BIKE LANE .3' � DETAIL 39 PER CALTRANS '4'�J 6" WHITE STRIPE "APPROXIMATE TYPICAL WIDTH FIELD VERIFY WIDTH FROM DETAIL 39A TO GUTTER EDGE C1:EFN 10 I\F JAN''E 1l1:1l11. 11' I\'iFRSECTI 0N Green Bile Zone and Pacific Electric Trail Safety Enhancement Project In Action Green Bile Zone and Pacific Electric Trail Safety Enhancement Project Questions? ^: . ' ';�{r-, f4i•,..���rp?�'SS�Tr. �v� .�{�:;.Y ;;,, t y. 6i •. �{•'•'7�£f:,v r`S,U, ye...r.s.�r..� .�51,e •�1 DATE: October 3, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Julie A. Sowles, Library Director SUBJECT: CONSIDERATION OF THE CITY COUNCIL LIBRARY SUBCOMMITTEE'S RECOMMENDATION TO APPOINT NEW MEMBERS TO THE LIBRARY FOUNDATION BOARD OF DIRECTORS. RECOMMENDATION: Staff recommends that the City Council approve the City Council Library Subcommittee's recommendation to appoint Jennifer Hufnagel, Timothy Johnson, and Laurel Rice to the Library Foundation Board of Directors. BACKGROUND: The Rancho Cucamonga Public Library Foundation is a 501(c)(3) organization dedicated to fundraising for the Library. Currently, there are eight City Council appointed Directors on the Board, with the maximum number of Directors stated by the By-laws to be twenty-one and the minimum seven. A vacancy was created on the Foundation Board on July 16, 2018 with the resignation of Board Member, Rebecca Davies. One new Director will be appointed to finish Board Member Davies' term (06/30/2020) and the other two will be appointed as new Directors for full, four-year terms. On September 19, 2018, the City Council Library Subcommittee (Mayor Pro Tem Kennedy and Councilmember Williams) voted unanimously to appoint Jennifer Hufnagel, Timothy Johnson and Laurel Rice to the Library Foundation Board of Directors. ANALYSIS: Jennifer Hufnagel, Timothy Johnson and Laurel Rice are enthusiastic supporters of the Library's Second Story project and look forward to assisting the Library Foundation with its fundraising campaign. FISCAL IMPACT: None. COUNCIL GOAL(S) ADDRESSED: None. Page 184