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HomeMy WebLinkAbout2018-10-17 - Agemda PacketAGENDA FIRE PROTECTION DISTRICT BOARD -HOUSING SUCCESSOR AGENCY - SUCCESSOR AGENCY -PUBLIC FINANCING AUTHORITY -CITY COUNCIL Wednesday, October 17, 2018 10500 Civic Center Drive Rancho Cucamonga, CA 91730 REGULAR MEETINGS: 1st and 3rd Wednesdays - 7:00 P.M. ORDER OF BUSINESS: CLOSED SESSION TAPIA CONFERENCE ROOM 5:00 P.M. REGULAR MEETINGS COUNCILCHAMBERS 7:00 P.M. MEMBERS: MAYOR L. Dennis Michael CITYMANAGER John R. Gillison MAYOR PRO TEM Lynne B. Kennedy CITYATTORNEY James L. Markman COUNCIL MEMBERS William Alexander CITYCLERK Janice C. Reynolds Sam Spagnolo CITYTREASURER James C. Frost Diane Williams Rancho Cucamonga City Council Mission Statement • Make decisions, and be perceived as making decisions, for the general welfare of the community. . Always work to improve existing services and develop policies to meet the expected as well as anticipated needs of the community. • Work together cooperatively to respect all persons and their ideas in order to develop and maintain the trust of the community. Reflect the community's desires and priorities by assuring that decisions accurately reflect the community's interests by fairly translating public feedback into public policy. • Enhance the quality of life of all Rancho Cucamonga residents through the continued pursuit of excellence and commitment to the City's core values and goals. • Set the vision for the community for the future. . Have a professional, objective and respectful relationship with each other in order to more effectively address the challenges of the future. Page 1 Aft INFORMATION FOR THE PUBLIC 401V-1 s C UCAMONGrA TO ADDRESS THE FIRE BOARD, HOUSING SUCCESSOR AGENCY. SUCCESSOR AGENCY. PUBLIC FINANCING AUTHORITYAND CITYCOUNCIL The Fire Board, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk's desk. Any handouts for the Fire Board, Successor Agency, Public Financing Authority or City Council should be given to the City Clerk for distribution. During "Public Communications," your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other "Public Communications" which have not concluded during this one-hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. If you are present to speak on an "Advertised Public Hearing" or on an "Administrative Hearing" Item(s), your name will be alled when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary bythe Chair, depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City's Public Libraries and on the Citys website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST Fire Board, Housing Successor Agency, Successor Agency, Public Financing Authority and CityCouncil meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 7:00 p.m. Streaming Video on Demand is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp. The Fire Board, Successor Agency, Public Financing Authority and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Financing Authority. Copies of the agendas and minutes can be found @ www.cityofrc.us If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Please silence all cell phones and devices while the meeting is in session. Page 2 OCTOBER 17, 2018 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, HOUSING SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITYAND CITY COUNCIL AGENDA CLOSED SESSION - 5:00 P.M. Roll Call: Mayor Michael Mayor Pro Tem Kennedy Council Members Alexander, Spagnolo and Williams A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS D. CONDUCT OF CLOSED SESSION - Tapia Conference Room D.1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH TEAMSTERS LOCAL 1932. — CITY D.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH WEST CORNER OF ARROW ROUTE AND ROCHESTER AVENUE AS PARCEL NUMBERS 0229-012-08-0000 AND 0229-012-10-0000; NEGOTIATING PARTIES MATT BURRIS, DEPUTY CITY MANAGER/ECONOMIC & COMMUNITY DEVELOPMENT, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND STEPHEN AGGAZOTI, REPRESENTING AGGAZOTI TRUST AND SAMUEL AND BARBARA DICARLO TRUST; REGARDING PRICE AND TERMS.—CITY D.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 5917 ARCHIBALD AVENUE; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND LINDA J.L. MARIE WALKER AND JOSEPH A. WALKER, OWNERS; REGARDING PRICE AND TERMS. - CITY DA. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 0209-272-11, 0209-143-21, AND 0209-272-22; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIE SCHINDLER REPRESENTING SBCTA, AND Page 3 MICHAEL DIEDEN REPRESENTING EMPIRE YARDS AT RANCHO, LLC; REGARDING PRICE AND TERMS. —CITY D.5. CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2) (ONE CASE)— CITY D.6. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PER GOVERNMENT CODE SECTION 54957 (TITLE: CITY MANAGER) E. RECESS CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY, AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. REGULAR MEETING - 7:00 RM. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY, AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AGENCIES, AUTHORITY BOARD AND COUNCIL. Pledge of Allegiance Roll Call: Mayor Michael Mayor Pro Tem Kennedy Council Members Alexander, Spagnolo and Williams A. ANNOUNCEMENT/ PRESENTATIONS A.1. Acknowledgement of Rancho Cucamonga Quakes Cal League Championship and --- Recognitions. A.2. Recognition of the Rancho Cucamonga Quakes Involvement with the Rancho Cucamonga --- Community & Arts Foundation and the Community Services Department. A.3. "Community Paint Day" Event Recap. A.4. The City's Participation in the "Great ShakeOut 2018" Earthquake Drill on October 18, 2018. B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. Page 4 The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non -controversial. They will be acted upon by the Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council Member for discussion. C. CONSENT CALENDAR- FIRE PROTECTION DISTRICT C.1. Consideration of Meeting Minutes: Regular Meeting of June 20, 2018; August 1, 2018; and 8 August 15, 2018. C.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $622,974.72 and Weekly Check Registers in the Amount of $581,051.44. Dated September 25,2018 Through 41 October 08,2018 and Electronic Debit Register for the Month of September in the Amount of $557,088.10. C.3. Consideration to Receive and File Current Investment Schedule as of September 30, 2018. 54 CA. Consideration to Award a Contract to Fuel Equipment Services, Inc. DBA Fuel Sery for the 61 Maintenance of the Fire District's Fuel Islands and Fuel Management Systems. C.5. Consideration to Approve the Use of the US Communities Contract Awarded to Cintas Corporation (Cintas) to Furnish, Supply and Deliver Facilities Solutions Including Rental and 137 Service Of Uniforms, Mats, Mops and Towels, and Other Related Products and Services For The Remainder of Fiscal Year 2018/2019, and Authorize The Use of Future Renewals as Awarded by US Communities, to be Funded By Various Citywide Account Numbers in Accordance with the Adopted Fiscal Year Budgets. C.6. Consideration to Approve the Use of The National IPA Cooperative Agreement with Waxie 139 Sanitary Supply for The Procurement of Janitorial and Sanitation Supplies Equipment and Related Services and Authorize the Use of Future Renewals as Awarded by National I PA, to be Funded by Various Citywide Account Numbers, in Accordance with the Adopted Budget. D. CONSENT CALENDAR -HOUSING SUCCESSOR AGENCY D.1. Consideration of Meeting Minutes: Regular Meeting of June 20, 2018; August 1, 2018; and 8 August 15, 2018. E. CONSENT CALENDAR -SUCCESSOR AGENCY E.1. Consideration of Meeting Minutes: Regular Meeting of June 20, 2018; August 1, 2018; 8 and August 15, 2018. F. CONSENT CALENDAR- PUBLIC FINANCING AUTHORITY F.1. Consideration of Meeting Minutes: Regular Meeting of June 20, 2018; August 1, 2018; and 8 August 15, 2018. Page 5 G. CONSENT CALENDAR -CITY COUNCIL G.1. Consideration of Meeting Minutes: Regular Meeting of June 20, 2018; August 1, 2018; and 8 August 15, 2018. G.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,143,063.55 and Weekly 141 Check Registers in the Amount of $5,605,282.90. Dated September 25, 2018 Through October 08,2018 and Electronic Debit Register for the Month of September in the Amount of $640,697.52. G.3. Consideration to Receive and File Current Investment Schedule as of September 30, 2018. 154 GA. Consideration of a Professional Services Agreement with Kimley-Horn and Associates, Inc., in the Amount of $98,265 plus a 10% contingency for Traffic Signal Design Consultation 166 Services and Authorization of an Appropriation in the Amount of $108,100 from the Transportation Fund (Fund 124) for the Fiscal Year 2018/19 Installation of Two Traffic Signals and Three Flashing Yellow Arrow Signal Modifications Project. G.5. Consideration of Amendment No. 001 to the Existing Construction & Maintenance (C&M) 169 Agreement for the Hellman Avenue and 8th Street Widening, Traffic Signal, and At -Grade Improvements at the Metrolink Tracks Project (CO16-115) with the Southern California Regional Rail Authority (SCRRA) to Clarify Maintenance Responsibilities. G.6. Consideration to Accept as Complete, File the Notice of Completion, and Authorize 173 Release of Retention and Bonds for the Detention Basin Improvements at Rancho Wash Project. G.7. Consideration of Amendment No. 002 to the Professional Services Agreement with Tanko 176 Streetlighting, Inc. (CO17-137) in the Amount of $50,000 for Fiscal Year 2018/19 and Authorization of an Additional Appropriation in the Amount of $120,000 from the General City Street Lights Fund for Street Lighting Maintenance. G.8. Consideration to Accept the Animal Care and Adoption Center— Tubular Fencing Project as 178 Complete, File the Notice of Completion, and Authorize Release of Retention and Bonds. G.9. Consideration to Accept the "Citywide Concrete Repair — FY 2017/2018 Project" as 181 Complete, File the Notice of Completion, and Authorize the Release of Retention and Bonds. G.10. Consideration to Award a Contract to Fuel Equipment Services, Inc. DBA Fuel Sery for the 184 Maintenance of the City's Fuel Islands and Fuel Management Systems. G.11. Consideration to Allow Contractor/Contractors to Go Above The $100,000 Procurement Threshold but Not to Exceed $478,000 for Work Performed Under The City's Community 260 Development Block Grant (CDBG) Home Improvement Program for Fiscal Year 2018/2019. G.12. Consideration to Approve the Use of the US Communities Contract Awarded to Cintas Corporation (Cintas) to Furnish, Supply and Deliver Facilities Solutions Including Rental and 262 Service Of Uniforms, Mats, Mops and Towels, and Other Related Products and Services For The Remainder of Fiscal Year 2018/2019, and Authorize The Use of Future Renewals as Awarded by US Communities, to be Funded By Various Citywide Account Numbers in Accordance with the Adopted Fiscal Year Budgets. G.13. Consideration to Approve the Use of The National I PA Cooperative Agreement with Waxie Sanitary Supply for The Procurement of Janitorial and Sanitation Supplies Equipment and 264 Related Services and Authorize the Use of Future Renewals as Awarded by National I PA, to be Funded by Various Citywide Account Numbers, in Accordance with the Adopted Budget. Page 6 G.14. Consideration of the Revised Street Banner Policy. 411 G.15. Reappointment of William Wittkopf, Public Works Services Director, as Representative of 271 the City of Rancho Cucamonga on the West Valley Mosquito and Vector Control (WVMVC) District Board of Trustees. H. CONSENT ORDINANCES The following Ordinances have been introduced for first reading. Second readings are expected to be routine and non -controversial. The City Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by a Council Member. I. ADMINISTRATIVE HEARING ITEM J. ADVERTISED PUBLIC HEARINGS -CITY COUNCIL The following items have been advertised and/or posted as public hearings as required by law. The Mayor will open the meeting to receive public testimony. K. CITY MANAGER'S STAFF REPORTS The following items have no legal publication or posting requirements. K.1. Consideration of an Agreement with Chaffey Joint Unified High School District to Fund One 273 (1) Additional Sheriff's Deputy/School Resource Officer and Also Adding One (1) Additional Sheriff's Deputy to the Solution Oriented Policing Unit. K.2. Consideration of a Professional Services Agreement with Moffatt & Nichol in the Amount of 287 $3,120,000 for the Design of the Etiwanda Avenue Grade Separation Project. L. COUNCIL BUSINESS L.1. COUNCIL ANNOUCEMENTS --- (Comments to be limited to three minutes per Council Member.) L.2. INTER -AGENCY UPDATES --- (Update by the City Council to the community on the meetings that were attended.) M. IDENTIFICATION OF ITEMS FOR NEXT MEETING N. ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy -Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website. Page 7 Safe Routes to School: Walk to School Day 2018 October 17, 2018 Ds Amigos tiementarV bcnoc r o , 1 :� -j 4, • ,,k low, Safe« butes .r i, iii; y •A,, 1 CITY OF RANCHO CUCAMONGA Ds AM19C •I• tit q , y c -\ '�•I j oke it iNY' _ s CITY OF RANCHO CUCAMONGA i t i y77 9 f -* CITY OF RANCHO CUCAMONGA •�1 DATE: TO: FROM: INITIATED BY SUBJECT: October 17, 2018 Mayor and Members of the City Council John R. Gillison, City Manager Linda A. Troyan, City Clerk Services Director CONSIDERATION OF MEETING MINUTES: REGULAR MEETING OF JUNE 20,2018; AUGUST 1, 2018; AND AUGUST 15, 2018. RECOMMENDATION: Staff recommends approval of the June 20, 2018; August 1, 2018; and August 15, 2018 Meeting Minutes. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: N/A COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 - June 20, 2018 Attachment 2 -August 1, 2018 Attachment 3 -August 15, 2018 Page 8 June 20, 2018 CITY OF RANCHO CUCAMONGA CLOSED SESSION, FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City of Rancho Cucamonga City Council held a closed session on Wednesday, June 20, 2018 in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 5:00 p.m. Present were Council Members: Bill Alexander, Sam Spagnolo, Diane Williams, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Lori Sassoon, Deputy City Manager/Administrative Services; Elisa Cox, Deputy City Manager/Cultural & Civic Services; and Matt Burris Deputy City Manager/Economic and Community Development. No public communications were made. No discussion or actions were taken. D1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION (RCCEA) AND TEAMSTERS LOCAL 1932. — CITY D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH WEST CORNER OF ARROW ROUTE AND ROCHESTER AVENUE AS PARCEL NUMBERS 0229- 012-08-0000 AND 0229-012-10-0000; NEGOTIATING PARTIES MATT BURRIS, DEPUTY CITY MANAGER/ECONOMIC & COMMUNITY DEVELOPMENT, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND DAN DE LA PAZ, REPRESENTING THE PROPERTY OWNER; REGARDING PRICE AND TERMS. — CITY D3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A) — SOUTHWEST VOTERS REGISTRATION EDUCATION PROJECT AND LOUISA OLLAGUE V. CITY OF RANCHO CUCAMONGA; CASE NO. CIVRS 1603632. — CITY **DRAFT** June 20, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 1 of 12 Page 9 D4. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1) — CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS, DIVISION OF OCCUPATIONAL SAFETY AND HEALTH; CITATION AND NOTIFICATION OF PENALTY, CSHO ID H2040, INSPECTION #1281145. - CITY D5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH WEST CORNER OF BASE LINE ROAD AND DAY CREEK BOULEVARD AS PARCEL NUMBERS 1089-031-360000; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND STEVE PONTELL REPRESENTING DAY CREEK SENIOR HOUSING PARTNERS, LP; REGARDING PRICE AND TERMS. — CITY D6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH WEST CORNER OF CIVIC CENTER DRIVE AND HAVEN AVENUE AS PARCEL NUMBERS 0208- 331-47-0000 AND 0208-331-40-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND KEN WARD REPRESENTING UNITED STATES MARSHALS SERVICE; REGARDING PRICE AND TERMS. — CITY The closed session recessed at 6:20 p.m. The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and the City of Rancho Cucamonga City Council were held on June 20, 2018 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:00 p.m. Present were Council Members: Bill Alexander, Sam Spagnolo, Diane Williams and Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Linda A. Troyan, City Clerk Services Director. Council Member Williams led the Pledge of Allegiance. Al. Presentation of Certificate of Recognition to Hamilton Family Brewery for Hosting the "Beer Kitty Kitty" Pet Adoption Event and Fundraiser. Mayor Michael and Members of the City Council along with Veronica Fincher, Animal Services Director and Elsa Tristan, Veterinary Assistant, provided Hamilton Family Brewery with a Certificate of Recognition for Hosting the "Beer Kitty Kitty" Pet Adoption Event and Fundraiser. Hamilton Family Brewery presented a check in the amount of $1,500 to the Rancho Cucamonga Animal Shelter. **DRAFT** June 20, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 2 of 12 Page 10 A2. Presentation of Certificates of Recognition to Sponsors of the Ron Ives Bicycle Rodeo. Mayor Michael and Members of the City Council along with Police Deputy Melissa Harrison presented Certificates of Recognition to Sponsors of the Ron Ives Bicycle Rodeo including Mike Leyva from Steve's Towing; Mike Hassan from Armada Towing; John Gonzalez from Statewide Towing, and Chief Rojer accepted the Certificate of Recognition on behalf of Kelley Donaldson from the Rancho Cucamonga Fire District. A3. Announcement of the 2018/19 Season at the Lewis Family Playhouse. Christina Gorka, Community Services Coordinator, provided an announcement/presentation on the 2018/19 Season events offered at the Lewis Family Playhouse. Janet Walton offered a prayer. C1. Consideration of Meeting Minutes: Special Meeting of June 7, 2018. C2. Consideration to Receive and File Current Investment Schedule As of May 31, 2018. C3. Consideration to Approve Bi -Weekly Payroll in the Amount of $613,461.55 and Weekly Check Registers in the Amount of $503,471.29 Dated May 29, 2018 Through June 11, 2018. C4. Consideration of Approval of a Resolution Adopting Fire District Salary Schedules for Fiscal Year 2018-19. RESOLUTION NO. FD18-004 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, APPROVING SALARY SCHEDULES FOR FISCAL YEAR 2018-19 MOTION: Moved by Board Member Spagnolo, seconded by Board Member Williams, to approve Consent Calendar Items C1. through C4. Motion carried unanimously, 5-0. D1. Consideration to approve Amendment No. 2 to a Disposition, Development and Loan Agreement between the City of Rancho Cucamonga in its capacity as the Housing Successor to the Rancho Cucamonga Redevelopment Agency, and Day Creek Senior Housing Partners, LP for a 140 -unit affordable senior housing project to be developed west of Day Creek Boulevard and north of Base Line Road. (APN 1089-031-36) MOTION: Moved by Vice -Chair Kennedy, seconded by Agency Member Williams, to approve Consent Calendar Item D1. Motion carried unanimously, 5-0. **DRAFT** June 20, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 3 of 12 Page 11 None. None. G1. Consideration of Meeting Minutes: Regular Meeting of May 2, 2018 and Special Meeting of June 7, 2018. G2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,114,755.13 and Weekly Check Registers in the Amount of $6,369,109.81 Dated May 29, 2018 Through June 11, 2018. G3. Consideration to Receive and File Current Investment Schedule As of May 31, 2018. G4. Consideration of License Agreement Renewal with the County of San Bernardino for Roof Space at the County Superior Court for Public Safety Video Network Communications Equipment. G5. Consideration to Approve a Resolution Confirming Unpaid Weed and Fire Hazard Abatement Fees and Authorizing a Special Assessment on Affected Parcels on the Next Tax Roll. RESOLUTION NO. 18-041 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA CONFIRMING AN ITEMIZED WRITTEN REPORT SHOWING THE ACTUAL COSTS OF WEED AND FIRE HAZARD ABATEMENT FOR EACH SEPARATE PARCEL OF LAND AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION 39574, PROVIDING THAT EACH SUCH COST OF ABATEMENT SHALL CONSTITUTE A SPECIAL ASSESSMENT AGAINST EACH LISTED PARCEL OF LAND PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 39577, AND PROVIDING FOR THE FILING OF SAID REPORT WITH THE COUNTY AUDITOR G6. Consideration of a Contract with All American Asphalt in an Amount of $347,500, Plus a 10% Contingency, and an Appropriation in the Amount of $416,506 from the Measure I Fund for the Fiscal Year 2017/18 Non -Local Pavement Rehabilitation Project for Haven Avenue. G7. Consideration of an Increase in Construction Contingency and an Additional Appropriation of $144,100 from the Transportation Fund (Fund 124) for Fiscal Year 2016/17 Installation of Four (4) Traffic Signals at Various Locations Project. G8. Consideration of an Agreement with San Bernardino County Transportation Authority (SBCTA) for AB 2766 Mobile Source Reduction Review Committee (MSRC) Signal Synchronization Partnership Program for the Integration of Ramp Traffic Signals at Three Existing Freeway Interchanges into City's Existing Coordinated Arterials. G9. Consideration of a Schedule LS -1 Option E Agreement with Southern California Edison for LED Conversion of Streetlights on SCE -Owned Poles and authorize the City Manager to execute the Agreement. **DRAFT** June 20, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 4 of 12 Page 12 G10. Consideration to Accept Public Improvements on the West Side of Pittsburgh Avenue, North of 5th Street Related to Case No. DRC2015-00402 as Complete, File the Notice of Completion and Authorize Release of Bonds. G11. Consideration of a Contract with R.J. Noble Company in an Amount of $1,664,854, Plus a 10% Contingency, and a Budget Transfer in the Amount of $1,000,000 in Road Maintenance and Rehabilitation Account Funds From the Local Streets Pavement Rehabilitation at Various Locations Project to the Fiscal Year 2017/18 SB1 Non -Local Pavement Rehabilitation Projects for Jersey Boulevard and 6th Street. G12. Consideration of a Resolution to Ratify a Baseline Agreement with the California Transportation Commission; Approving a Master Agreement and Program Supplement Agreement with the California Department of Transportation for the Etiwanda Avenue Grade Separation Project Located Between Whittram Avenue and Napa Street; and Authorizing the City Manager or His Designee to Approve and Execute Project Related Documents with the CTC and Caltrans. RESOLUTION NO. 18-042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, RATIFYING A BASELINE AGREEMENT WITH THE CALIFORNIA TRANSPORTATION COMMISSION; APPROVING A MASTER AGREEMENT AND PROGRAM SUPPLEMENT AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE ETIWANDA AVENUE GRADE SEPARATION PROJECT LOCATED BETWEEN WHITTRAM AVENUE AND NAPA STREET; AND AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE TO APPROVE AND EXECUTE PROJECT RELATED DOCUMENTS AND AGREEMENTS WITH THE CALIFORNIA TRANSPORTATION COMMISSION AND THE CALIFORNIA DEPARTMENT OF TRANSPORTATION G13. Consideration of an Increase in Construction Contingency and an Additional Appropriation in the Amount of $187,430 from the Transportation Fund (Fund 124) for the Construction of the Hellman Avenue and 8th Street Widening, Traffic Signal, and at -Grade Improvements at the Metrolink Tracks Project. G14. Consideration of the Purchase of One Replacement CNG Ten Wheel Dump Truck in the Amount of $219,290. G15. Consideration of Approval of a Resolution Adopting Salary Schedules for Fiscal Year 2018-19. RESOLUTION NO. 18-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE SALARY SCHEDULES FOR FISCAL YEAR 2018-19 MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Williams, to approve Consent Calendar Items G1 through G15. Motion carried unanimously, 5-0. **DRAFT** June 20, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 5 of 12 Page 13 H1. Second Reading and Adoption of Ordinance No. 931, Amending the Rancho Cucamonga Municipal Code to Update the Appointment of an Administrative Hearing Officer, Permit, Fee and Appeal Requirements for Taxicab Services, Sales of Goods or Merchandise from Vehicle and Charitable and Noncharitable Solicitation Permits. ORDINANCE NO. 931 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, SECOND READING AND ADOPTION OF ORDINANCE NO. 931, AMENDING THE RANCHO CUCAMONGA MUNICIPAL CODE TO UPDATE THE APPOINTMENT OF AN ADMINISTRATIVE HEARING OFFICER, PERMIT, FEE AND APPEAL REQUIREMENTS FOR TAXICAB SERVICES, SALES OF GOODS OR MERCHANDISE FROM VEHICLES AND CHARITABLE AND NONCHARITABLE SOLICITATION PERMITS AND MAKING FINDINGS IN SUPPORT THEREOF MOTION: Moved by Council Member Williams, seconded by Mayor Pro Tem Kennedy, to adopt Ordinance No. 931, by title only and waive further reading. Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 931. VOTES NOW CAST ON MOTION: Moved by Council Member Williams, seconded by Mayor Pro Tem Kennedy, to adopt Ordinance No. 931, by title only and waive further reading. Motion carried unanimously, 5- 0. 11. Consideration to Adopt an Urgency Interim Zoning Ordinance Establishing a Moratorium on the Establishment or Expansion of Car Washes for a Period of 45 Days. URGENCY ORDINANCE NO. 932 AN INTERIM ZONING ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ENACTED PURSUANT TO GOVERNMENT CODE SECTION 65858 ESTABLISHING A MORATORIUM ON THE ESTABLISHMENT OR EXPANSION OF CAR WASHES, DECLARING THE URGENCY THEREOF, AND MAKING A DETERMINATION OF EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT John Gillison, City Manager, introduced Vincent Acuna, Assistant Planner and Jennifer Nakamura, Associate Planner who gave the Staff Report. Associate Planner Nakamura outlined the need to update regulations in the City for car wash locations with a goal of having a permanent ordinance in place; and recommended adding language into the ordinance that excludes applications that have already been deemed complete by staff from being impacted. Mayor Michael opened the Administrative Hearing item. Pete DeJagen, Applicant, spoke in opposition to a moratorium for car washes; and stated he felt this moratorium was directed at his business. **DRAFT** June 20, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 6 of 12 Page 14 Alan Smith, on behalf of his client Pete Dejagen, expressed disappointment with the Planning Department on recommending a moratorium while their project proposal was submitted and on communication he had with city staff regarding a moratorium; spoke on the various types of car washes in the City and the analysis conducted by the City; indicated that he checked with the Police Department and complaints have not been received on car washes; and requested the City Council vote no on the Urgency Ordinance and submitted a packet for the City Council's review. City Manager Gillison clarified that he never informed or directed staff to inform applicants of a Moratorium. Judy Mathews, spoke on the City's growth and development; and the importance of values and ethics. Michael Pauls, on behalf of his client Benjamin Natanzi, spoke on proposed project and in support of staff's recommendation. Alicia Ley spoke in support of the Planning Department and requested the City Council support the amendment to exclude applications that have been deemed complete. Mayor Michael closed the Administrative Hearing. Council Member Spagnolo spoke on the various types of car washes that are available and in support of Planning Department staff and their work and was in disagreement on the comments made of City staff. Council Member Spagnolo spoke in support of having guidelines in place so it is clear on what is allowed. Associate Planner Nakamura clarified that the terms used for car washes were found in various car wash industry publications. Council Member Alexander indicated that he had too many questions and will not vote for this item. Council Member Williams expressed support for a moratorium due to it currently not clear on what locations are zoned for a car wash, and requested staff work on this issue quickly and prepare a map that identifies the locations where car washes would be acceptable. Associate Planner Nakamura explained that the Urgency Ordinance can be extended if necessary for an additional 10 months and 15 days. City Attorney Markman clarified that the Urgency Ordinance adoption requires a 4/5 vote to be approved. City Manager Gillison clarified Council can exclude either an application that is complete or applications that have already been paid to avoid confusion. Council Member Williams expressed support on excluding applications that have paid from being impacted through this ordinance. Mayor Pro Tem Kennedy indicated that she supports business opportunities in the City and the option of excluding applications that have paid or are complete. Mayor Pro Tem Kennedy indicated that she does not want to penalize anyone who has already made an investment. City Attorney Markman recommended modifying the ordinance to exclude applications submitted with fees paid. In response to Mayor Michael's question, Associate Planner Nakamura showed an aerial view of the two potential car wash locations located next to each other and clarified that both applications would require a General Plan Amendment. Discussion ensued on various inquiries received for car wash locations and the need to have a moratorium. **DRAFT** June 20, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 7 of 12 Page 15 Mayor Michael expressed support for business development, allowing applications that have paid to go through the process and spoke on his disagreement with comments made of City staff. MOTION: Moved by Council Member Alexander, seconded by Council Member Williams, to adopt Urgency Ordinance No. 932 with an amendment to Section 2 to read as follows: "During the period of this moratorium, no application for a car wash development or use or any other entitlement or building permit relating to a car wash development or use shall be accepted, issued or approved, excepting any development or use as to which an application has been filed with the Planning Department and the application fees have been paid". Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 932. VOTES NOW CAST ON MOTION: Moved by Council Member Alexander, seconded by Council Member Williams, to adopt Urgency Ordinance No. 932 with an amendment to Section 2 to read as follows: "During the period of this moratorium, no application for a car wash development or use or any other entitlement or building permit relating to a car wash development or use shall be accepted, issued or approved, excepting any development or use as to which an application has been filed with the Planning Department and the application fees have been paid". Motion carried unanimously, 5-0. J1. Consideration to approve the federally required Fiscal Year 2018-2019 Annual Action Plan, which includes the section of Community Development Block Grant (CDBG) funded activities, based on a grant allocation of $960,759.00. Mayor Michael introduced Tom Grahn, Associate Planner, who gave the Staff Report. Discussion ensued on increase of funding for programs. Mayor Michael opened the Public Hearing. Tom Donaghue, Family Services Association, Programs Manager, spoke on services provided to senior citizens and thanked the City for prioritizing funding for programs. Mayor Michael closed the Public Hearing. MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Alexander, to approve the federally required Fiscal Year 2018-2019 Annual Action Plan. Motion carried unanimously, 5-0. J2. Consideration to Conduct First Reading and Introduce Ordinance No. 930, Amending Title 17 of the Municipal Code to Revise Sign Regulations for Public Property. ORDINANCE NO. 930 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA AMENDING THE RANCHO CUCAMONGA MUNICIPAL CODE REGARDING SIGNS ON PUBLIC PROPERTY AND THE PUBLIC RIGHT OF WAY. City Manager Gillison introduced the item and Jana Cook, Community Improvement Manager, and Jason Welday, City Engineer, who gave the staff report and reviewed Ordinance No. 930. Mayor Michael opened the Public Hearing item. Bill Ru, Citrus Valley Association of Realtors, spoke on behalf of members who are in support of the Ordinance and appreciated staff's efforts in putting this ordinance together. **DRAFT** June 20, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 8 of 12 Page 16 Mayor Michael closed the Public Hearing item. Mayor Pro Tem Kennedy and Council Member Williams thanked staff for their efforts MOTION: Moved by Council Member Alexander, seconded by Council Member Williams, to introduce First Reading of Ordinance No. 930, by title only and waive further reading, with a modification of Section 17.72.060 Community Directional Wayfinding Signs to read: "The intent of this program is to provide assistance to motorists and pedestrians in navigating the city and providing access to, for example, tourist -oriented destinations, regional attractions, parks, historic and cultural sites, and other public venues within city limits". Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 930. VOTES NOW CAST ON MOTION: Moved by Council Member Alexander, seconded by Council Member Williams, to introduce First Reading of Ordinance No. 930, by title only and waive further reading, with a modification of Section 17.72.060 Community directional wayfinding signs to read: "The intent of this program is to provide assistance to motorists and pedestrians in navigating the city and providing access to, for example, tourist -oriented destinations, regional attractions, parks, historic and cultural sites, and other public venues within city limits". Motion carried unanimously, 5-0. J3. Consideration of: (1) Addendum to the Victoria Gardens Final Environmental Impact Report (EIR) and Supplemental Environmental Impact Report (SEIR) SCH No. 2001031028; (2) General Plan Amendment DRC2017-00969; (3) Victoria Gardens Master Plan Amendment DRC2017-00971; (4) Parcel Map 19963; (5) Ground Lease Agreement between the City of Rancho Cucamonga, and Rancho Mail NE, LLC; and (6) First Reading and Introduction of Ordinance No. 933 to Approve the Fourth Amendment to Development Agreement DA01-02 between the City of Rancho Cucamonga, Rancho Mall, LLC and Rancho Mall NE, LLC DRC2017-00970. The items will facilitate development of a future public parking lot and/or parking structure and a police substation on undeveloped land currently designated for residential land use at the northeast corner of Arbor Drive and Cultural Center Drive (APN 109053106). RESOLUTION NO. 18-044 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT DRC2017-00969 TO AMEND TABLE LU -2 (VICTORIA GARDENS/VICTORIA ARBORS LAND USE MIX)TO RELOCATE THE DEVELOPMENT POTENTIAL OF 95 DWELLING UNITS FROM THE RESIDENTIAL AREA TO THE MAIN STREET AREA IN THE VICTORIA GARDENS MALL RESOLUTION NO. 18-045 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING VICTORIA GARDENS MASTER PLAN AMENDMENT DRC2017-00971 TO REZONE A VACANT 5.33 -ACRE PARCEL (APN: 109053106) FROM RESIDENTIAL TO CIVIC/PARKING AREA AND MODIFYING VARIOUS LANGUAGE IN THE MASTER PLAN TO ALLOW THE FUTURE DEVELOPMENT OF A PUBLIC PARKING LOT/STRUCTURE AND POLICE SUBSTATION ON THE PARCEL; AND TO REALLOCATE 95 DWELLING UNITS FROM THIS PARCEL TO THE MAIN STREET AREA FOR THE DEVELOPMENT OF VICTORIA GARDENS, GENERALLY BOUNDED BY CHURCH STREET TO THE NORTH, FOOTHILL BOULEVARD TO THE SOUTH, 1-15 TO THE EAST, AND DAY CREEK BOULEVARD TO THE WEST. **DRAFT** June 20, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 9 of 12 Page 17 ORDINANCE NO. 933 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE FOURTH AMENDMENT TO DEVELOPMENT AGREEMENT 01-02, BETWEEN THE CITY OF RANCHO CUCAMONGA, RANCHO MALL, LLC, AND RANCHO MALL NE, LLC, TO FACILITATE THE TIMING AND DEVELOPMENT OF A PUBLIC SAFETY FACILITY ON A VACANT 5.33 ACRE PARCEL (APN: 109053106) AND TO INCORPORATE GENERAL PLAN AMENDMENT DRC2017- 00969 AND VICTORIA GARDENS MASTER PLAN AMENDMENT DRC2017-00971 FOR THE DEVELOPMENT OF VICTORIA GARDENS, GENERALLY BOUNDED BY CHURCH STREET TO THE NORTH, FOOTHILL BOULEVARD TO THE SOUTH, 1-15 TO THE EAST, AND DAY CREEK BOULEVARD TO THE WEST RESOLUTION NO. 18-046 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING FINAL PARCEL MAP PM19963 TO SUBDIVIDE A 5.33 -ACRE LOT INTO 2 PARCELS LOCATED GENERALLY NORTH OF THE VICTORIA GARDENS CULTURAL CENTER ON THE NORTHEAST CORNER OF ARBOR DRIVE AND CULTURAL CENTER DRIVE IN THE VICTORIA GARDENS MALL City Manager Gillison introduced the item and Candyce Burnett, Planning Director and Brian Jones, formerly President of Forest City Development, who provided a brief history of Victoria Gardens and joint efforts between the City and Rancho Mall, LLC. Planning Director Burnett reviewed the Staff Report and provided a project overview, outlined the Master Plan Amendment, Development Agreement, Entitlements, public outreach conducted, and environmental review. Christine Pham, Vice President and General Manager of Victoria Gardens, provided an overview of the design of the project. Jose Sanchez, QIC/GRE, presented the site plan and visuals from the residential units and highlighted designs of the proposed future parking lot. Planning Director Burnett clarified that the item will be brought back for design review. Mayor Michael opened the Public Hearing. There were no public communications made. Mayor Michael closed the Public Hearing. Council Member Spagnolo and Williams spoke in support of the proposal. Discussion ensued on the vision of a potential parking structure. MOTION: Moved by Council Member Williams, seconded by Mayor Pro Tem Kennedy, to approve Addendum to the Victoria Gardens Final Environmental Impact Report (EIR) and Supplemental Environmental Impact Report (SEIR) SCH No. 2001031028; Ground Lease Agreement between the City of Rancho **DRAFT** June 20, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 10 of 12 Page 18 Cucamonga, and Rancho Mall NE, LLC; Resolution No. 18-044; Resolution No. 18-045; Resolution No. 18-046; and introduce First Reading of Ordinance No. 933, by title only and waive further reading. Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 933. VOTES NOW CAST ON MOTION: Moved by Council Member Williams, seconded by Mayor Pro Tem Kennedy, to approve Addendum to the Victoria Gardens Final Environmental Impact Report (EIR) and Supplemental Environmental Impact Report (SEIR) SCH No. 2001031028; Ground Lease Agreement between the City of Rancho Cucamonga, and Rancho Mall NE, LLC; Resolution No. 18-044; Resolution No. 18-045; Resolution No. 18-046; and introduce First Reading of Ordinance No. 933, by title only and waive further reading. Motion carried unanimously, 5-0. None. L1. Consideration of the City Council Library Subcommittee's Recommendation to Appoint a New Member, Noelia Chapa, to the Library Foundation Board of Directors. MOTION: Moved by Council Member Spagnolo, seconded by Council Member Alexander, to approve the appointment of Noelia Chapa to the Library Foundation Board of Directors. Motion carried unanimously, 5-0. L2. Designation of Voting Delegates and Alternates for the League of California Cities Annual Business Meeting. MOTION: Moved by Council Member Spagnolo, seconded by Council Member Williams, to approve Voting Delegate Mayor Pro Tem Kennedy, and Alternates, Council Member Spagnolo and Mayor Michael for the League of California Cities Annual Business Meeting. Motion carried unanimously, 5-0. L3. INTER -AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) Council Member Williams reported her attendance at a Local Agency Formation Commission hearing that morning regarding the transfer of property from Loma Linda to the City of Colton. L4. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) None. None. **DRAFT** June 20, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 11 of 12 Page 19 Mayor Michael adjourned the meeting at 9:53 p.m. Approved: *************** Respectfully submitted, Linda A. Troyan, MMC City Clerk Services Director **DRAFT** June 20, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 12 of 12 Page 20 August 1, 2018 CITY OF RANCHO CUCAMONGA CLOSED SESSION, FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL MEETINGS MINUTES The City of Rancho Cucamonga City Council held a closed session on Wednesday, August 1, 2018 in the Council Chambers at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 5:00 p.m. Present were Council Members: Bill Alexander, Diane Williams, Sam Spagnolo, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Nick Ghirelli, Assistant City Attorney; Elisa Cox, Deputy City Manager/Cultural & Civic Services, Lori Sassoon, Deputy City Manager/Administrative Services, and Matt Burris Deputy City Manager/Economic and Community Development. Michael Eagleson, Representing Teamsters Local 1932, asked Council to take their proposal into consideration. No discussion or actions were taken. The City Council recessed to the Tapia Room for Closed Session to consider the following items: D1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION (RCCEA) AND TEAMSTERS LOCAL 1932. — CITY D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH WEST CORNER OF ARROW ROUTE AND ROCHESTER AVENUE AS PARCEL NUMBERS 0229- 012-08-0000 AND 0229-012-10-0000; NEGOTIATING PARTIES MATT BURRIS, DEPUTY CITY MANAGER/ECONOMIC & COMMUNITY DEVELOPMENT, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND DAN DE LA PAZ, REPRESENTING THE PROPERTY OWNER; REGARDING PRICE AND TERMS. — CITY **DRAFT** August 1, 20181 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Regular Meeting Minutes City of Rancho Cucamonga I Page 1 of 10 Page 21 D3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A) — SOUTHWEST VOTERS REGISTRATION EDUCATION PROJECT AND LOUISA OLLAGUE V. CITY OF RANCHO CUCAMONGA; CASE NO. CIVRS 1603632. — CITY D4. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1) — CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS, DIVISION OF OCCUPATIONAL SAFETY AND HEALTH; CITATION AND NOTIFICATION OF PENALTY, CSHO ID H2O40, INSPECTION #1281145. - CITY D5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH WEST CORNER OF CIVIC CENTER DRIVE AND HAVEN AVENUE AS PARCEL NUMBERS 0208- 331-47-0000 AND 0208-331-40-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND KEN WARD REPRESENTING UNITED STATES MARSHALS SERVICE; REGARDING PRICE AND TERMS. — CITY D6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 5917 ARCHIBALD AVENUE; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND LINDA J.L. MARIE WALKER AND JOSEPH A. WALKER, OWNERS; REGARDING PRICE AND TERMS. - CITY The closed session recessed at 6:58 p.m. The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and the City of Rancho Cucamonga City Council were held on August 1, 2018 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:00 p.m. Present were Council Members: Bill Alexander, Diane Williams, Sam Spagnolo, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Nick Ghirelli, Assistant City Attorney; and Linda A. Troyan, City Clerk Services Director. Council Member Spagnolo led the Pledge of Allegiance. **DRAFT** August 1, 20181 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Regular Meeting Minutes City of Rancho Cucamonga I Page 2 of 10 Page 22 Al. Presentation of a Proclamation to Retiring Library Foundation Board Member Rebecca Davies. Mayor Michael and Members of the City Council along with Library Director Julie Sowles presented a Proclamation to Retiring Library Foundation Board Member Rebecca Davies. Danny Milla, Field Representative, Office of Congressman Pete Aguilar, introduced himself to the community and invited the public to attend a Job Fair in the City of Colton at the Gonzales Community Center on Tuesday, August 7, 2018 from 9:00 am to 12 pm. Cl. Consideration of Meeting Minutes: Regular Meeting of July 18, 2018. C2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,025,087.41 and Weekly Check Registers in the Amount of $2,975,629.74 Dated July 10, 2018 Through July 23, 2018. C3. Consideration of a Fire Protection District Resolution Waiving the Collection of Certain Inspection, Permit, and Special Services Fees for Fiscal Year 2018-19. RESOLUTION NO. FD 18-015 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, WAIVING THE COLLECTION OF CERTAIN INSPECTION, PERMIT, AND SPECIAL SERVICES FEES FOR FISCAL YEAR 2018-19 C4. Consideration of Approval to Set the Annual Special Tax Levy for Community Facilities District Nos. 85-1 and 88-1 for Fiscal Year 2018/19. RESOLUTION NO. FD 18-013 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ESTABLISHING THE ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 85-1 FOR FISCAL YEAR 2018/19 RESOLUTION NO. FD 18-014 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ESTABLISHING THE ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 88-1 FOR FISCAL YEAR 2018/19 C5. Consideration to Approve the Use of the National IPA Cooperative Agreement with Office Depot for the Procurement of Office Supplies from Office Depot and Authorize the Use of Future **DRAFT** August 1, 20181 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Regular Meeting Minutes City of Rancho Cucamonga I Page 3 of 10 Page 23 Renewals as Awarded by National IPA, to be Funded by Various Citywide Account Numbers, in Accordance with the Adopted Budget. MOTION: Moved by Board Member Spagnolo, seconded by Board Member Alexander, to approve Consent Calendar Items C1. through C5. Motion carried unanimously, 5-0. D1. Consideration of Meeting Minutes: Regular Meeting of July 18, 2018. MOTION: Moved by Vice -Chair Kennedy, seconded by Agency Member Williams, to approve Consent Calendar Items D1. Motion carried unanimously, 5-0 E1. Consideration of Meeting Minutes: Regular Meeting of July 18, 2018. MOTION: Moved by Vice -Chair Kennedy, seconded by Agency Member Alexander, to approve Consent Calendar Items E1. Motion carried unanimously, 5-0. F1. Consideration of Meeting Minutes: Regular Meeting of July 18, 2018. MOTION: Moved by Agency Member Williams, seconded by Agency Member Alexander, to approve Consent Calendar Items F1. Motion carried unanimously, 5-0. G1. Consideration of Meeting Minutes: Regular Meeting of July 18, 2018. G2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,210,557.35 and Weekly Check Registers in the Amount of $5,634,169.92 Dated July 10, 2018 Through July 23, 2018. G3. Consideration of an Increase in Construction Contingency and an Additional Appropriation of $90,000 from the Transportation Fund (Fund 124) for the Freeway and Arterial Signal Synchronization Project. G4. Consideration of an Improvement Agreement and Improvement Security for the Resort Parkway Street Improvements Related to the Development of Tentative Tract No. 20073 on the North Side of 4th Street Between Milliken Avenue and Cleveland Avenue Submitted by SC Rancho Development Corp. G5. Consideration of an Improvement Agreement and Improvement Security for the 4th Street Improvements Related to the Development of Tentative Tract No. 20073 on the North Side of 4th Street Between Milliken Avenue and Cleveland Avenue Submitted by SC Rancho Development Corp. G6. Consideration of an Improvement Agreement and Improvement Security for the 6th Street Improvements Related to the Development of Tentative Tract No. 20073 on the North Side of 4th Street Between Milliken Avenue and Cleveland Avenue Submitted by SC Rancho Development Corp. **DRAFT** August 1, 20181 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Regular Meeting Minutes City of Rancho Cucamonga I Page 4 of 10 Page 24 G7. Consideration to Approve Parcel Map 19823, Improvement Agreement, Improvement Security, and Ordering the Annexation to the Landscape Maintenance District No. 3b and Street Light Maintenance Districts Nos. 1 and 6 for Parcel Map 19823, Located at the Northwest Cornerof 4th Street and Utica Avenue, Submitted by CP Logistics Utica, LLC, A Deleware Limited Liability Company. RESOLUTION NO. 18-077 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO Landscape Maintenance District No. 3B (cOMMERCIAL iNDUSTRIAL MAINTENANCE DISTRICT) FOR SUBTPM19823 RESOLUTION NO. 18-078 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR SUBTPM19823 RESOLUTION NO. 18-079 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 6 (COMMERCIAL/INDUSTRIAL) FOR SUBTPM19823 G8. Consideration to Accept Public Improvements East of Etiwanda Avenue and North of Arrow Route Related to Tract 18870-1 as Complete, File the Notice of Completion and Authorize Release of Bonds. G9. Consideration to Accept Public Improvements at 8628 & 8604 Hickory Avenue, Between Arrow Route and Whittram Avenue Related to Case No. Drc2016-00466 As Complete, File the Notice of Completion and Authorize Release of Bonds. G10. Consideration of Amendment No. 04 Renewing the Professional Services Agreements for J&S Striping Company, Inc. (Co#15-060) for Street Striping and Pavement Marking Maintenance. G1 1. Consideration to Approve the Use of the National IPA Cooperative Agreement with Office Depot for the Procurement of Office Supplies from Office Depot and Authorize the Use of Future Renewals as Awarded by National IPA, to be Funded by Various Citywide Account Numbers, in Accordance with the Adopted Budget. G12. Consideration of Approval of A Resolution Establishing an Annual Levy for the Costs Incurred in the Collection of Assessments within Assessment District No. 93-1 (Masi Plaza) for Fiscal Year 2018/19. RESOLUTION NO.18-061 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE -AUTHORIZING THE LEVY OF AN ASSESSMENT SURCHARGE FOR THE EXPENSES INCURRED IN THE COLLECTION OF ASSESSMENTS IN ASSESSMENT DISTRICT NO. 93-1 **DRAFT** August 1, 20181 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Regular Meeting Minutes City of Rancho Cucamonga I Page 5 of 10 Page 25 G13. Consideration of Approval to Set Annual Benefit Assessments for Drainage Area No. 91-2 (Day Canyon Drainage Basin) for Fiscal Year 2018/19. RESOLUTION NO. 18-062 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DETERMINING THE COST OF SERVICE TO BE FINANCED BY BENEFIT ASSESSMENTS TO BE LEVIED IN DRAINAGE AREA NO. 91-2 FOR FISCAL YEAR 2018/19 AND DETERMINING AND IMPOSING SUCH BENEFITASSESSMENTS G14. Consideration of Approval to Set Annual Special Taxfor Community Facilities District Nos. 2000- 01, 2000-02, 2000-03, 2000-03 Special Tax "B", 2001-01 (Improvement Area Nos. 1 and 2), 2001-01 (Improvement Area No. 3), 2003-01 (Improvement Area No. 1), 2003-01 (Improvement Area No. 2), 2004-01, 2006-01 and 2006-02 for Fiscal Year 2018/19. RESOLUTION NO. 18-063 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2000-01 (SOUTH ETIWANDA) FOR FISCAL YEAR 2018/19 RESOLUTION NO. 18-064 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2000-02 (RANCHO CUCAMONGA CORPORATE PARK) FOR FISCAL YEAR 2018/19 RESOLUTION NO. 18-065 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, PROVIDING FOR THE LEVY OF SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2000-03 (RANCHO SUMMIT) FOR FISCAL YEAR 2018/19 RESOLUTION NO. 18-066 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, PROVIDING FOR THE LEVY OF MAXIMUM SPECIAL TAX "B" FOR COMMUNITY FACILITIES DISTRICT NO. 2000-03 (RANCHO SUMMIT) FOR FISCAL YEAR 2018/19 TO FINANCE THE OPERATION AND MAINTENANCE OF PARKS AND PARKWAYS **DRAFT** August 1, 20181 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Regular Meeting Minutes City of Rancho Cucamonga I Page 6 of 10 Page 26 RESOLUTION NO. 18-067 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2001-01 (IMPROVEMENT AREA NOS. 1 AND 2) FOR FISCAL YEAR 2018/19 RESOLUTION NO. 18-068 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2001-01 (IMPROVEMENT AREA NO. 3) FOR FISCAL YEAR 2018/19 RESOLUTION NO. 18-069 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX RATE FOR COMMUNITY FACILITIES DISTRICT 2003-01 (IMPROVEMENT AREA NO. 1) FOR FISCAL YEAR 2018/19 RESOLUTION NO. 18-070 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2003-01 (IMPROVEMENT AREA NO. 2) FOR FISCAL YEAR 2018/19 RESOLUTION NO. 18-071 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2004-01 (RANCHO ETIWANDA ESTATES) FOR FISCAL YEAR 2018/19 RESOLUTION NO. 18-072 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2006-01 (VINTNER'S GROVE) FOR FISCAL YEAR 2018/19 RESOLUTION NO. 18-073 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2006-02 (AMADOR ON ROUTE 66) FOR FISCAL YEAR 2018/19 MOTION: Moved by Council Member Spagnolo, seconded by Mayor Pro Tem Kennedy, to approve Consent Calendar Items G1 through G14. Motion carried unanimously, 5-0. None. None. **DRAFT** August 1, 20181 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Regular Meeting Minutes City of Rancho Cucamonga I Page 7 of 10 Page 27 J1. Consideration to Approve the Resolution Confirming the Diagrams and Assessments; Approve the Annual Engineer's Reports; and Order the Levy and Collection of Annual Assessments within Landscape Maintenance District Nos. 1, 2, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 And 10, Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8 and Park and Recreation Improvement District No. PD -85 For Fiscal Year 2018/19. RESOLUTION NO. 18-074 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CONFIRMING THE DIAGRAMS AND ASSESSMENTS; APPROVING THE ANNUAL ENGINEER'S REPORTS; AND ORDERING THE LEVY AND COLLECTION OF THE ANNUAL ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICT NOS. 1, 2,3A, 3B, 4-R, 5,6-R, 7, 8, 9 AND 10 FOR FISCAL YEAR 2018/19 RESOLUTION NO. 18-075 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CONFIRMING THE DIAGRAMS AND THE ASSESSMENTS; APPROVING THE ANNUAL ENGINEER'S REPORTS; AND ORDERING THE LEVY AND COLLECTION OF THE ANNUAL ASSESSMENTS WITHIN STREET LIGHTING MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8 FOR FISCAL YEAR 2018/19 RESOLUTION NO. 18-076 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENT; APPROVING THE ANNUAL ENGINEER'S REPORT; AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD - 85 FOR FISCAL YEAR 2018/19 City Manager Gillison introduced Tamara Layne, Finance Director and Noah Daniels, Finance Manager, who gave the Staff Report. Mayor Michael opened the Public Hearing. There were no public communications made. Mayor Michael closed the Public Hearing. MOTION: Moved by Council Member Williams, seconded by Council Member Alexander, to approve Resolution Nos. 18-074, 18-075 and 18-076. Motion carried unanimously, 5-0. J2. Consideration of Interim Ordinance No. 935, Extending Urgency Ordinance No. 932 for an Additional 10 Months and 15 Days, Establishing a Moratorium on the Establishment of New or Expansion of Existing Car Washes. ORDINANCE NO. 935 AN INTERIM ZONING ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA ENACTED PURSUANT TO GOVERNMENT CODE SECTION 65858 EXTENDING A MORATORIUM ON THE ESTABLISHMENT OR EXPANSION OF CAR WASHES, DECLARING THE URGENCY THEREOF **DRAFT** August 1, 20181 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Regular Meeting Minutes City of Rancho Cucamonga I Page 8 of 10 Page 28 City Manager Gillison introduced Jennifer Nakamura and Vincent Acuna, Assistant Planners, who gave the Staff Report. Mayor Michael opened the Public Hearing. Rick Gomez, spoke on behalf of Mr. Smith, Applicant, asked for clarification on the entitlement process and whether Mr. Smith's application would be subject to current regulations in the moratorium or to the new Ordinance once adopted. Assistant Planner Nakamura, City Attorney Ghirelli and City Manager Gillison clarified that unless otherwise outlined in the new ordinance, applications that are not deemed complete will be subject to the standards of the new ordinance. Mayor Michael closed the Public Hearing. MOTION: Moved by Council Member Alexander, seconded by Mayor Pro Tem Kennedy, to introduce First Reading of Ordinance No. 935, by title only and waive further reading. Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 935. VOTES NOW CAST ON MOTION: Moved by Council Member Alexander, seconded by Mayor Pro Tem Kennedy, to introduce First Reading of Ordinance No. 935, by title only and waive further reading. Motion carried unanimously, 5-0. J3. Local Agency Management Plan for Onsite Wastewater Treatment Systems Update Supplement ORDINANCE NO. 936 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING TITLE 19, ARTICLE 28 OF THE RANCHO CUCAMONGA MUNICIPAL CODE RELATING TO ONSITE WASTEWATER TREATMENT SYSTEMS John Gillison, City Manager, introduced Michael Frasure, Building and Safety Services Manager, who gave the Staff Report. Mayor Michael opened the Public Hearing. There were no public communications received. Mayor Michael closed the Public Hearing. MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Williams, to introduce First Reading of Ordinance No. 936, by title only and waive further reading. Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 936. VOTES NOW CAST ON MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Williams, to introduce First Reading of Ordinance No. 936, by title only and waive further reading. Motion carried unanimously, 5-0. None. **DRAFT** August 1, 20181 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Regular Meeting Minutes City of Rancho Cucamonga I Page 9 of 10 Page 29 L1. Consideration of the Library Subcommittee's Recommendation to Re -Appoint Members to the Library Board of Trustees and the Library Foundation Board of Directors. MOTION: Moved by Council Member Alexander, seconded by Council Member Spagnolo, to approve the reappointment of Luella Hairston to the Library Board of Trustees and Heidi Soehnel and Pamela Easter to the Library Foundation Board, for four-year terms. Motion carried unanimously, 5-0. L2. COUNCIL ANNOUCEMENTS Mayor Michael reported his attendance at the Animal Care Foundation's fundraiser event "Bone Appetito"; and spoke on veterinary internships offered by Western University. L3. INTER -AGENCY UPDATES None. None. Mayor Michael adjourned the meeting at 7:38 p.m. Approved:********** Respectfully submitted, Linda A.Troyan, City Clerk Services Director **DRAFT** August 1, 20181 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Regular Meeting Minutes City of Rancho Cucamonga I Page 10 of 10 Page 30 August 15, 2018 CITY OF RANCHO CUCAMONGA CLOSED SESSION, FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City of Rancho Cucamonga City Council held a closed session on Wednesday, August 15, 2018 in the Council Chambers at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 5:00 p.m. Present were Council Members: Bill Alexander, Sam Spagnolo, Diane Williams, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Nick Ghirelli, Assistant City Attorney; Lori Sassoon, Deputy City Manager/Administrative Services; Elisa Cox, Deputy City Manager/Cultural & Civic Services; Matt Burris Deputy City Manager/Economic and Community Development; and Linda A. Troyan, City Clerk Services Director. No public communications were made. No discussion or actions were taken. The City Council recessed to the Tapia Room for Closed Session to consider the following items: D1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION (RCCEA) AND TEAMSTERS LOCAL 1932. — CITY D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH WEST CORNER OF ARROW ROUTE AND ROCHESTER AVENUE AS PARCEL NUMBERS 0229- 012-08-0000 AND 0229-012-10-0000; NEGOTIATING PARTIES MATT BURRIS, DEPUTY CITY MANAGER/ECONOMIC & COMMUNITY DEVELOPMENT, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND DAN DE LA PAZ, REPRESENTING THE PROPERTY OWNER; REGARDING PRICE AND TERMS. — CITY **DRAFT** August 15, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 1 of 10 Page 31 D3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1) — CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS, DIVISION OF OCCUPATIONAL SAFETY AND HEALTH; CITATION AND NOTIFICATION OF PENALTY, CSHO ID H2040, INSPECTION #1281145. - CITY D4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH WEST CORNER OF CIVIC CENTER DRIVE AND HAVEN AVENUE AS PARCEL NUMBERS 0208- 331-47-0000 AND 0208-331-40-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND KEN WARD REPRESENTING UNITED STATES MARSHALS SERVICE; REGARDING PRICE AND TERMS. — CITY D5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 5917 ARCHIBALD AVENUE; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND LINDA J.L. MARIE WALKER AND JOSEPH A. WALKER, OWNERS; REGARDING PRICE AND TERMS. -CITY D6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 0209-272-11, 0209-143-21, AND 0209-272-22; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIE SCHINDLER REPRESENTING SBCTA, AND MICHAEL DIEDEN REPRESENTING EMPIRE YARDS AT RANCHO, LLC; REGARDING PRICE AND TERMS. —CITY Mayor Michael left the Closed Session at 5:20 p.m. The closed session recessed at 6:43 p.m. The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and the City of Rancho Cucamonga City Council were held on August 15, 2018 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:00 p.m. Present were Council Members: Bill Alexander, Sam Spagnolo, Diane Williams and Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Nick Ghirelli, Assistant City Attorney; Linda A. Troyan, City Clerk Services Director. Council Member Alexander led the Pledge of Allegiance. **DRAFT** August 15, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 2 of 10 Page 32 Mayor Michael and Members of the City Council along with Darryl Polk, Director of Innovation & Technology presented the Kong family with a Certificate of Sympathy in memory of GIS Specialist Sopheak Kong a long-time employee with a deep dedication to the City of Rancho Cucamonga. Director of Innovation & Technology Darryl Polk also presented a check donation to the Kong family on behalf of the Employees Association and City employees. A.1. Announcement of Participation in the NBC and Telemundo "Clear the Shelter" Adoption Event at the Animal Center on Saturday, August 18, 2018. Veronica Fincher, Animal Services Director, announced the City's participation in the NBC and Telemundo "Clear the Shelter" adoption event to be held at the Animal Center on Saturday, August 18, 2018. A2. Rancho Cucamonga Police Department Recap of 2018 National Night Out Event. Gloria Huerta, Sheriff Services Specialist and Karen Hunt, Sherriff Services Specialist, provided an overview and highlights of the 2018 National Night Out Event held on August 7, 2018 via a PowerPoint Presentation. Kimberly Zuniga, Field Representative for Assembly Member Steinorth's Office, encouraged the public's attendance and participation at the Annual Steinorth 100 Animal Adoption event on Saturday, August 18, 2018 and provided flyers for the event. Janet Walton offered a prayer. Victor Trujillo spoke about an issue at his mother's home, thanked the City for their assistance and requested assistance from the Sheriff's department on further resolving the issue. Mayor Michael requested item K1 under the City Manager's Section be moved forward. MOTION: Moved by Board Member Alexander, seconded by Board Member Williams, to move Item K1 under City Manager's Staff Reports forward at this time. Motion carried unanimously, 5-0. K1. Consideration to Approve a Memorandum of Understanding with the Chaffey Community College District Establishing a Partnership for Public Art Displays at City Hall. City Manager Gillison introduced Erika Lewis -Huntley, Management Analyst, who gave the Staff Report. Dr. Henry Shannon, Chaffey Community College Superintendent/President, spoke about the partnership between Chaffey Community College and the City. **DRAFT** August 15, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 3 of 10 Page 33 Jason Chevalier, Dean of Visual & Performing Arts, Chaffey College, spoke about the various art programs offered at Chaffey Community College and the partnership with the City. Rebecca Trawick, Director/Curator, Wignall Museum of Contemporary Art, Chaffey College, spoke on the launch of the art exhibition as identified in the Memorandum of Understanding. City Manager Gillison spoke in support of having a partnership and opportunities with Chaffey Community College. Council Member Williams inquired if the art will be for sale. Director Rebecca Trawick responded that she will look into those possibilities. Mayor Pro Tem Kennedy inquired as to when the art will be on display at City Hall. Director Rebecca Trawick responded that the hope is for October 1St MOTION: Moved by Council Member Alexander, seconded by Council Member Williams, to approve a Memorandum of Understanding with the Chaffey Community College District Establishing a Partnership for Public Art Displays at City Hall. Motion carried unanimously, 5-0. A.1. Consideration to Approve Bi -Weekly Payroll in the Amount of $719,823.35 and Weekly Check Registers in the Amount of $437,882.09 Dated July 24, 2018 Through August 07, 2018 and Electronic Debit Register for the Month of July 2018 in the Amount of $2,426,910.34. A.2. Consideration to Receive and File Current Investment Schedule as of July 31, 2018. A.3. Consideration of an Increase to HMC Architects Contract No. FD 17-003, in the Amount of $339,583, and Approval of Amendment No. 03 for Additional Architectural Design Services for the Change in Scope for the New Public Safety Facility, to Include the Relocation of the San Bernardino Road Fire Station (172). AA Consideration to Renew Contract CO 14-175 with ABC Locksmith, Inc. for Citywide Keys, Keys Repair and Replacement on an As Needed Basis. A.5. Consideration to continue the Citywide Procurement of Gasoline and Diesel fuel from Southern Counties Oil Company dba SC Fuels on a Month to Month Basis Funded by Various Account Numbers in Accordance with the FY 2018/19 Adopted Budget. MOTION: Moved by Board Member Spagnolo, seconded by Vice -President Kennedy, to approve Consent Calendar Items Al. through A5. Motion carried unanimously, 5-0. **DRAFT** August 15, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 4 of 10 Page 34 No Items. No Items. No Items. G.1. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,166,634.97 and Weekly Check Registers in the Amount of $7,014,477.39 Dated July 24, 2018 Through August 07, 2018 and Electronic Debit Register for the Month of July 2018 in the Amount of $3,588,105.71. G.2. Consideration to Receive and File Current Investment Schedule as of July 31, 2018. G.3. Consideration of a Contract with Absolute Security International, Inc. for Security Guard Services at Various City Facilities. GA Consideration to Renew Contract CO 14-183 with Climatec, LLC for Citywide Energy Management and HVAC Automation Control. G.S. Consideration to Renew of Contract CO 14-175 with ABC Locksmiths, Inc. for Citywide Keys, Key Repair and Replacement on an As Needed Basis. G.6. Consideration to Continue the Citywide Procurement of Gasoline and Diesel Fuel from Southern Counties Oil Company DBA SC Fuels on a Month to Month basis Funded by Various Account Numbers in Accordance with the FY 2018/19 Adopted Budget. G.7. Consideration of Amendment No. 011 authorizing an increase to the Professional Services Agreement with International Line Builders, Inc. in the amount of $23,770 for Fiscal Year 2018/19 and authorizing an appropriation in the amount of $23,770 from the Municipal Utility Fund for Street Light and Cabling Improvements located at Arrow Route and Yellowwood Place. G.B. Consideration of a Professional Services Agreement with Magellan Advisors, LLC in the amount of $250,000 for Fiber Master Plan Consultation Services and Network Design Expansion, authorize an appropriation in the amount of $50,000 from the Fiber Optic Network Fund for Construction Management Services and transfer funds to Contract Services. G.9. Consideration to Accept as Complete, File the Notice Of Completion, and Authorize Release of Retention and Bonds for the Citywide LED Safety Light Renovation Project. G.10. Consideration of a Purchase Order to Siemens Industry, Inc. for An Emergency Replacement of the Traffic Signal Controller Cabinet at Haven Avenue and Church Street. **DRAFT** August 15, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 5 of 10 Page 35 G.11. Consideration of the Final Map of Tract No. 20080, an Improvement Agreement Improvement Security, and Ordering the Annexation to Landscape Maintenance District No. 1 and Street Light Maintenance District No.'s 1 and 2 Related to Said Tract, Located at the Northwest Corner of Victoria Street and Hermosa Avenue, Submitted by Hermosa, LLC, a Limited Liability Company. RESOLUTION NO. 18-082 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) FOR PROJECT CASE NO. SUBTT20080 RESOLUTION NO. 18-083 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR SUBTT20080 RESOLUTION NO. 18-084 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 2 (LOCAL STREETS) FOR SUBTT20080 G.12. Consideration of a Small Cell License Agreement with New Cingular Wireless PCS, LLC, a Delaware Limited Liability Company (AT&T) for the Placement of Small Cell Infrastructure on City - Owned Poles. G.13. Consideration of an Improvement Agreement, Improvement Security, and Ordering the Annexation to Landscape Maintenance District No. 3B and Street Light Maintenance District No.'s 1 and 6 Related to Case No. DRC2016-00670, Located at the Northeast Corner of 4th Street and Utica Avenue, Submitted by Fourth & Utica L.P. C/O IDS Real Estate. RESOLUTION NO.18-085 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B (COMMERCIAL INDUSTRIAL MAINTENANCE DISTRICT) FOR DRC2016-00670 RESOLUTION NO. 18-086 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR DRC2016-00670 RESOLUTION NO. 18-087 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 6 (COMMERCIAL/INDUSTRIAL) FOR DRC2016- 00670 **DRAFT** August 15, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 6 of 10 Page 36 G.14. Consideration of an Improvement Agreement and Ordering the Annexation to Landscape Maintenance District No. 3A and Street Light Maintenance District No.'s 1 and 6 Related to Case No. DRC2016-00294 located at 9455 Hyssop Drive, Submitted by Chase Partners, LTD. RESOLUTION NO. 18-088 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 3A (HYSSOP MAINTENANCE DISTRICT) FOR DRC2016- 00294 RESOLUTION NO. 18-089 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR DRC2016-00294 RESOLUTION NO. 18-090 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 6 (COMMERCIAL/INDUSTRIAL) FOR DRC2016- 00294 G.15. Consideration of the Biennial Review of the Conflict of Interest Code for the Fire Protection District and City. G.16. Consideration to Approve an Adjustment to the Budget Analyst Salary Range and Adopt a Resolution Updating the Rancho Cucamonga City Employees Association Salary Schedule for Fiscal Year 2018/19, Including a Salary Adjustment to the Budget Analyst Classification. RESOLUTION NO. 18-091 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING UPDATED RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION SALARY SCHEDULE FOR FISCAL YEAR 2018/19, INCLUDING A SALARY ADJUSTMENT TO THE BUDGET ANALYST CLASSIFICATION MOTION: Moved by Council Member Williams, seconded by Mayor Pro Tem Kennedy, to approve Consent Calendar Items G1 through G16. Motion carried unanimously, 5-0. H1. Second Reading and Adoption of Ordinance No. 936, Amending Chapter 19.28 in its entirety of the Rancho Cucamonga Municipal Code regarding the Local Agency Management Plan for Onsite Wastewater Treatment Systems. **DRAFT** August 15, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 7 of 10 Page 37 ORDINANCE NO. 936 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING CHAPTER 19.28 IN ITS ENTIRETY OF THE RANCHO CUCAMONGA MUNICIPAL CODE REGARDING THE LOCAL AGENCY MANAGEMENT PLAN FOR ONSITE WASTEWATER TREATMENT SYSTEMS MOTION: Moved by Council Member Alexander, seconded by Council Member Williams, to adopt Ordinance No. 936, by title only and waive further reading. Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 936. VOTES NOW CAST ON MOTION: Moved by Council Member Alexander, seconded by Council Member Williams, to adopt Ordinance No. 936, by title only and waive further reading. Motion carried unanimously, 5- 0. No Items. J.1. ENVIRONMENTAL ASSESSMENT AND GENERAL PLAN AMENDMENT DRC2015- 00683 — ARCH I BALD OIL —A request to amend the General Plan land use designation from Low Medium Residential to General Commercial for a 1.22 -acre site located at the northeast corner of Archibald Avenue and Arrow Route; APNs: 0208-291-05 and 0208-291-06. Related Files: Zoning Map Amendment DRC2015-00684, Design Review DRC2015- 00682, Conditional Use Permit DRC2015-00681, Variance DRC2016-00831, and Minor Exception DRC2017-00879. Staff has prepared a Mitigated Negative Declaration of environmental impacts for consideration. ENVIRONMENTAL ASSESSMENT AND ZONING MAP AMENDMENT DRC2015-00684 — ARCHIBALD OIL — A request to amend the Zoning Map land use district from the Low Medium (LM) Residential District to the General Commercial (GC) District for a 1.22- acre site located at the northeast corner of Archibald Avenue and Arrow Route; APNs: 0208- 291-05 and 0208-291-06. Related Files: General Plan Amendment DRC2015-00683, Design Review DRC2015-00682, Conditional Use Permit DRC2015-00681, Variance DRC2016-00831, and Minor Exception DRC2017-00879. Staff has prepared a Mitigated Negative Declaration of environmental impacts for consideration. RESOLUTION NO. 18-080 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING GENERAL PLAN MAP AMENDMENT NO. DRC2015-00683, A REQUEST TO AMEND THE GENERAL PLAN LAND USE MAP DESIGNATION FROM LOW MEDIUM RESIDENTIAL TO GENERAL COMMERCIAL FOR A 1.22 -ACRE SITE LOCATED AT THE NORTHEAST **DRAFT** August 15, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 8 of 10 Page 38 CORNER OF ARCHIBALD AVENUE AND ARROW ROUTE; AND MAKING FINDINGS IN SUPPORT THEREOF — APNS: 0208-291-05 AND 0208-291-06. ORDINANCE NO. 937 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING ZONING MAP AMENDMENT NO. DRC2015-00684, A REQUEST TO AMEND THE ZONING MAP LAND USE DISTRICT FROM THE LOW MEDIUM (LM) RESIDENTIAL DISTRICT TO THE GENERAL COMMERCIAL (GC) DISTRICT FOR A 1.22 -ACRE SITE LOCATED AT THE NORTHEAST CORNER OF ARCHIBALD AVENUE AND ARROW ROUTE, AND MAKING FINDINGS IN SUPPORT THEREOF — APNS: 0208-291-05 AND 0208-291- 06. City Manager Gillison introduced Tom Grahn, Associate Planner, who gave the Staff Report via a PowerPoint presentation. Discussion ensued on the type of car wash being proposed. Mayor Michael opened the Public Hearing. Michael Pauls, Applicant's Representative, thanked City staff for support on the project and spoke on becoming a proud member of the business community. Mr. Paul's clarified that it will be a drive-thru automatic exterior only car wash, with no vacuum service available. Mayor Michael closed the Public Hearing. MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Alexander, to approve Resolution No. 18-080 and introduce First Reading of Ordinance No. 937, by title only and waive further reading. Motion carried unanimously, 5-0. Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 937. VOTES NOW CAST ON MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Alexander to introduce First Reading of Ordinance No. 937, by title only and waive further reading. Motion carried unanimously, 5-0. J2. Public Hearing On Issuance of Tax Exempt Bonds For The Day Creek Villas Senior Housing Complex and Consideration of a Resolution Approving The Issuance of Bonds. RESOLUTION NO. 18-081 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING THE ISSUANCE BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY OF MULTIFAMILY HOUSING REVENUE BONDS FOR DAY CREEK VILLAS City Manager Gillison introduced Flavio Nunez, Management Analyst, who gave the Staff Report. Mayor Michael opened the Public Hearing. There were no public communications received. Mayor Michael closed the Public Hearing. MOTION: Moved by Council Member Alexander, seconded by Council Member Williams, to approve Resolution No. 18-081. Motion carried unanimously, 5-0. **DRAFT** August 15, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 9 of 10 Page 39 L1. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) Council Member Williams reported her attendance at a Local Agency Formation Commission hearing that morning regarding a County -wide service review on waste water treatment agencies and noted that the Cucamonga Valley Water District (CVWD) came out in good standing with no issues. L2. INTER -AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) None. None. Mayor Michael adjourned the meeting at 8:04 p.m. in Memory of Sopheak Kong, a long-term employee of the City of Rancho Cucamonga. Approved: *************** Respectfully submitted, Linda A. Troyan, MMC City Clerk Services Director **DRAFT** August 15, 2018 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 10 of 10 Page 40 DATE: October 17, 2018 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT OF $622,974.72 AND WEEKLY CHECK REGISTERS IN THE AMOUNT OF $581,051.44. DATED SEPTEMBER 25,2018 THROUGH OCTOBER 08,2018 AND ELECTRONIC DEBIT REGISTER FOR THE MONTH OF SEPTEMBER IN THE AMOUNT OF $557,088.10. RECOMMENDATION: Staff recommends Fire Board approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 Check Register Attachment 1 Electronic Register Page 41 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/25/2018 through 10/8/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00008307 09/25/2018 AHUMADA, ALEXANDER R 0.00 631.60 631.60 AP 00008308 09/25/2018 ALMAND, LLOYD 0.00 631.60 631.60 AP 00008309 09/25/2018 BANTAU, VICTORIA 0.00 499.68 499.68 AP 00008310 09/25/2018 BAZAL, SUSAN 0.00 585.98 585.98 AP 00008311 09/25/2018 BELL, MICHAEL L. 0.00 1,214.46 1,214.46 AP 00008312 09/25/2018 BERRY, DAVID 0.00 1,152.40 1,152.40 AP 00008313 09/25/2018 BROCK, ROBIN 0.00 923.03 923.03 AP 00008314 09/25/2018 CAMPBELL, GERALD 0.00 826.04 826.04 AP 00008315 09/25/2018 CAMPBELL, STEVEN 0.00 1,327.27 1,327.27 AP 00008316 09/25/2018 CARNES, KENNETH 0.00 499.68 499.68 AP 00008317 09/25/2018 CLABBY, RICHARD 0.00 1,152.40 1,152.40 AP 00008318 09/25/2018 CLOUGHESY, DONALD R 0.00 1,618.70 1,618.70 AP 00008319 09/25/2018 CORCORAN, ROBERT 0.00 540.73 540.73 AP 00008320 09/25/2018 COSTELLO, DENNIS M 0.00 1,618.70 1,618.70 AP 00008321 09/25/2018 COX, KARL 0.00 631.60 631.60 AP 00008322 09/25/2018 CRANE, RALPH 0.00 968.28 968.28 AP 00008323 09/25/2018 CROSSLAND, WILBUR 0.00 499.68 499.68 AP 00008324 09/25/2018 DAGUE, JAMES 0.00 1,214.46 1,214.46 AP 00008325 09/25/2018 DE ANTONIO, SUSAN 0.00 540.73 540.73 AP 00008326 09/25/2018 DEANS, JACKIE 0.00 585.98 585.98 AP 00008327 09/25/2018 DOMINICK, SAMUEL A. 0.00 923.03 923.03 AP 00008328 09/25/2018 EAGLESON, MICHAEL 0.00 1,214.46 1,214.46 AP 00008329 09/25/2018 EGGERS, BOB 0.00 1,618.70 1,618.70 AP 00008330 09/25/2018 FRITCHEY, JOHN D. 0.00 499.68 499.68 AP 00008331 09/25/2018 HEYDE, DONALD 0.00 631.60 631.60 AP 00008332 09/25/2018 INTERLICCHIA, ROSALYN 0.00 249.30 249.30 AP 00008333 09/25/2018 KILMER, STEPHEN 0.00 1,152.40 1,152.40 AP 00008334 09/25/2018 LANE, WILLIAM 0.00 1,214.46 1,214.46 AP 00008335 09/25/2018 LARKIN, DAVID W 0.00 1,538.02 1,538.02 AP 00008336 09/25/2018 LEE, ALLAN J. 0.00 1,264.92 1,264.92 AP 00008337 09/25/2018 LENZE, PAUL E 0.00 1,093.58 1,093.58 AP 00008338 09/25/2018 LONCAR, PHILIP 0.00 1,152.40 1,152.40 AP 00008339 09/25/2018 LONGO, JOE 0.00 183.34 183.34 AP 00008340 09/25/2018 LUTTRULL, DARRELL 0.00 499.68 499.68 AP 00008341 09/25/2018 MACKALL, BEVERLY 0.00 509.70 509.70 AP 00008342 09/25/2018 MAYFIELD, RON 0.00 968.28 968.28 AP 00008343 09/25/2018 MCKEE, JOHN 0.00 631.60 631.60 AP 00008344 09/25/2018 MCNEIL, KENNETH 0.00 631.60 631.60 AP 00008345 09/25/2018 MICHAEL, L. DENNIS 0.00 923.03 923.03 AP 00008346 09/25/2018 MORGAN, BYRON 0.00 1,714.62 1,714.62 AP 00008347 09/25/2018 MYSKOW, DENNIS 0.00 1,152.40 1,152.40 AP 00008348 09/25/2018 NAUMAN, MICHAEL 0.00 499.68 499.68 AP 00008349 09/25/2018 NEE, RON 0.00 585.98 585.98 AP 00008350 09/25/2018 NELSON, MARY JANE 0.00 183.34 183.34 AP 00008351 09/25/2018 O'BRIEN, TOM 0.00 1,214.46 1,214.46 AP 00008352 09/25/2018 PLOUNG, MICHAEL J 0.00 558.94 558.94 AP 00008353 09/25/2018 POST, MICHAEL R 0.00 1,586.77 1,586.77 User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 42 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/25/2018 through 10/8/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00008354 09/25/2018 PROULX, PATRICK 0.00 1,618.70 1,618.70 AP 00008355 09/25/2018 REDMOND, MIKE 0.00 1,214.46 1,214.46 AP 00008356 09/25/2018 ROEDER, JEFF 0.00 1,214.46 1,214.46 AP 00008357 09/25/2018 SALISBURY, THOMAS 0.00 631.60 631.60 AP 00008358 09/25/2018 SMITH, RONALD 0.00 499.68 499.68 AP 00008359 09/25/2018 SORENSEN, SCOTT D 0.00 1,736.35 1,736.35 AP 00008360 09/25/2018 SPAGNOLO, SAM 0.00 499.68 499.68 AP 00008361 09/25/2018 SPAIN, WILLIAM 0.00 826.04 826.04 AP 00008362 09/25/2018 SULLIVAN, JAMES 0.00 499.68 499.68 AP 00008363 09/25/2018 TAYLOR, STEVE 0.00 1,461.55 1,461.55 AP 00008364 09/25/2018 TULEY, TERRY 0.00 1,214.46 1,214.46 AP 00008365 09/25/2018 VANDERKALLEN, FRANCIS 0.00 631.60 631.60 AP 00008366 09/25/2018 VARNEY, ANTHONY 0.00 923.03 923.03 AP 00008367 09/25/2018 WALTON, KEVIN 0.00 1,538.02 1,538.02 AP 00008368 09/25/2018 YOWELL, TIMOTHY A 0.00 1,304.96 1,304.96 AP 00008369 09/26/2018 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 13,205.00 0.00 13,205.00 AP 00008370 09/26/2018 RCCEA 1,829.00 0.00 1,829.00 AP 00008371 09/26/2018 RCPFA 11,796.21 0.00 11,796.21 AP 00008372 09/26/2018 SPAGNOLO, SAM 65.95 0.00 65.95 AP 00008373 10/03/2018 SAN BERNARDINO CTY SHERIFFS DEPT 3,135,746.00 0.00 3,135,746.00 AP 00008374 10/03/2018 TANKO LIGHTING 59,487.39 0.00 59,487.39 AP 00394250 09/25/2018 CURATALO, JAMES 0.00 1,618.70 1,618.70 AP 00394251 09/25/2018 KIRKPATRICK, WILLIAM 0.00 1,093.58 1,093.58 AP 00394252 09/25/2018 TOWNSEND, JAMES 0.00 1,618.70 1,618.70 AP 00394253 09/25/2018 WALKER, KENNETH 0.00 249.30 249.30 AP 00394254 09/26/2018 A AND R TIRE SERVICE 444.05 0.00 444.05 AP 00394255 09/26/2018 ABUNDANT LIVING FAMILY CHURCH 25.00 0.00 25.00 AP 00394256 09/26/2018 ADOBE ANIMAL HOSPITAL 150.00 0.00 150.00 AP 00394257 09/26/2018 ADVANCED CHEMICAL TRANSPORT 1,439.50 0.00 1,439.50 AP 00394258 09/26/2018 AFLAC GROUP INSURANCE 40.97 0.00 40.97 AP 00394259 09/26/2018 AGENCY FOR THE PERFORMING ARTS INC. 4,000.00 0.00 4,000.00 AP 00394260 09/26/2018 AGILITY FUEL SYSTEMS 1,879.16 0.00 1,879.16 AP 00394261 09/26/2018 ALCORN, RICHARD 20.00 0.00 20.00 AP 00394262 09/26/2018 ALL AMERICAN ASPHALT 248,914.80 0.00 248,914.80 AP 00394263 09/26/2018 ALL CITIES TOOLS 66.12 0.00 66.12 AP 00394264 09/26/2018 ALLEN, DEBORAH 29.00 0.00 29.00 AP 00394265 09/26/2018 ALLSTAR FIRE EQUIPMENT INC 0.00 16,857.38 16,857.38 AP 00394266 09/26/2018 ALTA VISTA MOBILE HOME PARK 400.00 0.00 400.00 AP 00394267 09/26/2018 ARCHIBALD PET HOSPITAL 50.00 0.00 50.00 AP 00394268 09/26/2018 ARCHITERRA DESIGN GROUP 0.00 1,885.00 1,885.00 AP 00394269 09/26/2018 AROCHO, ALMA 1,062.00 0.00 1,062.00 AP 00394270 09/26/2018 ASSI SECURITY 2,727.90 0.00 2,727.90 AP 00394271 09/26/2018 AUFBAU CORPORATION 26,248.00 0.00 26,248.00 AP 00394272 09/26/2018 AUFBAU CORPORATION 0.00 33,800.00 33,800.00 AP 00394273 09/26/2018 AUTO AND RV SPECIALISTS INC. 279.77 0.00 279.77 AP 00394274 09/26/2018 BAST, KAROLYN 296.40 0.00 296.40 AP 00394275 09/26/2018 BERTINO AUTOMOTIVE SERVICE 2,358.02 0.00 2,358.02 User: VLOPEZ - VERONICA LOPEZ Page: 2 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 43 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/25/2018 through 10/8/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394276 09/26/2018 BOOKE, CHRISTOPHER 1,267.50 0.00 1,267.50 AP 00394277 09/26/2018 BRIGHT BOX ENTERPRISES 600.00 0.00 600.00 AP 00394278 09/26/2018 BRIGHTVIEW LANDSCAPE SERVICES INC. 133,215.84 0.00 133,215.84 AP 00394279 09/26/2018 BUDERWITZ, TOM 834.00 0.00 834.00 AP 00394280 09/26/2018 C V W D 228.64 0.00 228.64 AP 00394283 09/26/2018 C V W D 112,502.39 407.72 112,910.11 *** AP 00394284 09/26/2018 CA LLC - DBA ALTA LAGUNA MHP 600.00 0.00 600.00 AP 00394285 09/26/2018 CAGLES APPLIANCE 0.00 86.20 86.20 AP 00394286 09/26/2018 CAL PERS LONG TERM CARE 254.14 0.00 254.14 AP 00394287 09/26/2018 CALIFORNIA BANK & TRUST 678.74 0.00 678.74 AP 00394288 09/26/2018 CALIFORNIA, STATE OF 672.48 0.00 672.48 AP 00394289 09/26/2018 CALIFORNIA, STATE OF 100.00 0.00 100.00 AP 00394290 09/26/2018 CALIFORNIA, STATE OF 8.44 0.00 8.44 AP 00394291 09/26/2018 CALIFORNIA, STATE OF 250.00 0.00 250.00 AP 00394292 09/26/2018 CALIN, ANGELA 834.00 0.00 834.00 AP 00394293 09/26/2018 CASA VOLANTE MOBILE HOME PARK 800.00 0.00 800.00 AP 00394294 09/26/2018 CASTILLO, JESSIE 250.00 0.00 250.00 AP 00394295 09/26/2018 CAWELTI, SEAN 668.00 0.00 668.00 AP 00394296 09/26/2018 CCS ORANGE COUNTY JANITORIAL INC. 347.04 0.00 347.04 AP 00394297 09/26/2018 CCS ORANGE COUNTY JANITORIAL INC. 1,388.16 1,492.84 2,881.00 *** AP 00394298 09/26/2018 CHAPARRAL HEIGHTS MOBILE HOME PARK 1,000.00 0.00 1,000.00 AP 00394299 09/26/2018 CHINO MOWER AND ENGINE SERVICE 71.50 0.00 71.50 AP 00394300 09/26/2018 CINTAS CORPORATION #150 3,662.18 145.15 3,807.33 *** AP 00394301 09/26/2018 CIVIC SOLUTIONS INC 10,650.00 0.00 10,650.00 AP 00394302 09/26/2018 CLARK, KAREN 792.00 0.00 792.00 AP 00394303 09/26/2018 COAST RECREATION INC 238.35 0.00 238.35 AP 00394304 09/26/2018 COLUMBIA CASCADE COMPANY 570.23 0.00 570.23 AP 00394305 09/26/2018 COMPRESSED AIR SPECIALTIES 0.00 2,538.10 2,538.10 AP 00394306 09/26/2018 CONFIRE JPA 0.00 173,538.50 173,538.50 AP 00394307 09/26/2018 CONSOLIDATED ELECTRICAL DISTR INC 107.75 0.00 107.75 AP 00394308 09/26/2018 CRIME SCENE STERI-CLEAN LLC 270.00 0.00 270.00 AP 00394309 09/26/2018 CRUZ, MATTHEW 15.00 0.00 15.00 AP 00394310 09/26/2018 D & D SERVICES INC. 451.50 0.00 451.50 AP 00394311 09/26/2018 D AND K CONCRETE COMPANY 1,168.01 0.00 1,168.01 AP 00394312 09/26/2018 DARRAH, SUSAN 10.44 0.00 10.44 AP 00394313 09/26/2018 DATA TICKET INC 7,821.85 0.00 7,821.85 AP 00394314 09/26/2018 DEPARTMENT OF JUSTICE 3,093.00 0.00 3,093.00 AP 00394315 09/26/2018 DIAZ, ALEENA 15.00 0.00 15.00 AP 00394316 09/26/2018 DIXON, TESSA 351.00 0.00 351.00 AP 00394317 09/26/2018 DOG WASTE DEPOT 340.46 0.00 340.46 AP 00394318 09/26/2018 DOLLARHIDE, GINGER 244.00 0.00 244.00 AP 00394319 09/26/2018 DOMINGUEZ, DESTINIE 243.00 0.00 243.00 AP 00394320 09/26/2018 DUNN, ANN MARIE 576.00 0.00 576.00 AP 00394321 09/26/2018 EASTERLING, RAY 369.60 0.00 369.60 AP 00394322 09/26/2018 EDUCATIONAL CREDIT MANAGEMENT CORP. 5.00 0.00 5.00 AP 00394323 09/26/2018 EMPLOYMENT DEVELOPMENT DEPT. 60.00 0.00 60.00 AP 00394324 09/26/2018 EPSTEIN, JOSH 834.00 0.00 834.00 User: VLOPEZ - VERONICA LOPEZ Page: 3 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 44 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/25/2018 through 10/8/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394325 09/26/2018 ERGON ASPHALT AND EMULSIONS 451.83 0.00 451.83 AP 00394326 09/26/2018 EXCLUSIVE EMAGES 243.00 0.00 243.00 AP 00394327 09/26/2018 EXECUTIVE AUTO DETAIL 0.00 130.00 130.00 AP 00394328 09/26/2018 EXPRESS BRAKE SUPPLY 383.12 0.00 383.12 AP 00394329 09/26/2018 FEDERAL EXPRESS CORP 53.36 0.00 53.36 AP 00394330 09/26/2018 FELICIANO, GASPAR ANTHONY 378.00 0.00 378.00 AP 00394331 09/26/2018 FLAG SYSTEMS INC. 1,750.00 0.00 1,750.00 AP 00394332 09/26/2018 FOLKENS, KIM 1,019.01 0.00 1,019.01 AP 00394333 09/26/2018 FRANKLIN TRUCK PARTS 0.00 451.94 451.94 AP 00394334 09/26/2018 FRONTIER COMM 1,571.07 0.00 1,571.07 AP 00394335 09/26/2018 FRONTIER COMM 186.18 0.00 186.18 AP 00394336 09/26/2018 FUEL SERV 0.00 2,472.56 2,472.56 AP 00394337 09/26/2018 GATEWAY PET CEMETERY AND CREMATORY 90.00 0.00 90.00 AP 00394338 09/26/2018 GIORDANO, MARIANNA 134.40 0.00 134.40 AP 00394339 09/26/2018 GONSALVES AND SON,JOE A 3,000.00 0.00 3,000.00 AP 00394340 09/26/2018 GRAINGER 1,906.44 773.84 2,680.28 *** AP 00394341 09/26/2018 GRIFFIN, ROBERT 15.00 0.00 15.00 AP 00394342 09/26/2018 GROVES ON FOOTHILL, THE 300.00 0.00 300.00 AP 00394343 09/26/2018 HAMILTON, MONIQUE 960.00 0.00 960.00 AP 00394344 09/26/2018 HAMPTON YOGA 1,103.31 0.00 1,103.31 AP 00394345 09/26/2018 HAULAWAY STORAGE CONTAINERS INC. 239.68 0.00 239.68 AP 00394346 09/26/2018 HDL COREN AND CONE 645.00 0.00 645.00 AP 00394347 09/26/2018 HEARTSAVERS LLC 198.00 0.00 198.00 AP 00394348 09/26/2018 HILLS PET NUTRITION SALES INC 462.91 0.00 462.91 AP 00394349 09/26/2018 HMC ARCHITECTS 0.00 160,609.80 160,609.80 AP 00394350 09/26/2018 HOME DEPOT CREDIT SERVICES 645 782.23 123.72 905.95 *** AP 00394351 09/26/2018 HOMETOWN AMERICA RAMONA VILLA 700.00 0.00 700.00 AP 00394352 09/26/2018 HONDA YAMAHA HUSQVARNA OF REDLANDS 435.46 0.00 435.46 AP 00394353 09/26/2018 HOYT LUMBER CO., SM 0.00 49.59 49.59 AP 00394354 09/26/2018 ICE DATA PRICING AND REFERENCE DATA LLC 133.85 0.00 133.85 AP 00394355 09/26/2018 IMPRESSIONS GOURMET CATERING 457.94 0.00 457.94 AP 00394356 09/26/2018 IN N OUT BURGER 3,144.92 0.00 3,144.92 AP 00394357 09/26/2018 INK SLINGER SCREEN PRINTING & EMBROIDERY 2,054.25 0.00 2,054.25 AP 00394358 09/26/2018 INLAND EMPIRE STAGES LTD 1,624.50 0.00 1,624.50 AP 00394359 09/26/2018 INTELESYS ONE INC 2,864.84 0.00 2,864.84 AP 00394360 09/26/2018 KEITH, JORRY 300.00 0.00 300.00 AP 00394361 09/26/2018 KENNEDY, LYNNE 65.95 0.00 65.95 AP 00394362 09/26/2018 LEIGHTON CONSULTING INC 451.00 0.00 451.00 AP 00394363 09/26/2018 LENOVO (UNITED STATES) INC. 2,023.55 0.00 2,023.55 AP 00394364 09/26/2018 LEOS PARTY RENTALS 439.84 0.00 439.84 AP 00394365 09/26/2018 LIGHTHOUSE, THE 514.12 0.00 514.12 AP 00394366 09/26/2018 LITTLE BEAR PRODUCTIONS 150.00 0.00 150.00 AP 00394367 09/26/2018 LITTLE, MARC 375.00 0.00 375.00 AP 00394368 09/26/2018 LOCKSMITH GEEKS LLC 192.12 0.00 192.12 AP 00394369 09/26/2018 LOPEZ, MARIO 220.00 0.00 220.00 AP 00394370 09/26/2018 LORBEL INC 18,102.00 0.00 18,102.00 AP 00394371 09/26/2018 MANKE, ART 150.00 0.00 150.00 User: VLOPEZ - VERONICA LOPEZ Page: 4 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 45 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/25/2018 through 10/8/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394372 09/26/2018 MANKE, ART 2,200.00 0.00 2,200.00 AP 00394374 09/26/2018 MARIPOSA LANDSCAPES INC 270,474.39 4,927.63 275,402.02 *** AP 00394375 09/26/2018 MATANGA, JULIE EDWARD 306.00 0.00 306.00 AP 00394376 09/26/2018 MC TRUCKING 2,247.33 0.00 2,247.33 AP 00394377 09/26/2018 MCALLISTER, WILLIAM 1,543.78 0.00 1,543.78 AP 00394378 09/26/2018 MCFADDEN DALE HARDWARE 39.53 0.00 39.53 AP 00394379 09/26/2018 MEDIWASTE DISPOSAL 40.00 0.00 40.00 AP 00394380 09/26/2018 MEZA, ROSANNA 216.72 0.00 216.72 AP 00394381 09/26/2018 MIDWEST TAPE 79.98 0.00 79.98 AP 00394382 09/26/2018 MIJAC ALARM COMPANY 475.00 0.00 475.00 AP 00394383 09/26/2018 MISSION REPROGRAPHICS 5.39 0.00 5.39 AP 00394384 09/26/2018 MORRO, NICHOLE R 24.00 0.00 24.00 AP 00394385 09/26/2018 MOUNTAIN VIEW SMALL ENG REPAIR 1,269.47 0.00 1,269.47 AP 00394386 09/26/2018 MURGUTA, MARISELA 885.00 0.00 885.00 AP 00394387 09/26/2018 MUTUAL PROPANE 0.00 648.72 648.72 AP 00394388 09/26/2018 MYERS TIRE SUPPLY COMPANY 24.87 0.00 24.87 AP 00394389 09/26/2018 MYERS, CRICKET 668.00 0.00 668.00 AP 00394390 09/26/2018 NAPA AUTO PARTS 14.65 0.00 14.65 AP 00394391 09/26/2018 NATIONAL CNG & FLEET SERVICE 900.00 0.00 900.00 AP 00394392 09/26/2018 NEWCO DISTRIBUTORS INC 1,298.38 0.00 1,298.38 AP 00394393 09/26/2018 NICK'S CUSTOM BOOTS LLC 0.00 743.14 743.14 AP 00394394 09/26/2018 OCLC INC 57.47 0.00 57.47 AP 00394395 09/26/2018 ONWARD ENGINEERING 7,200.00 0.00 7,200.00 AP 00394396 09/26/2018 ORIEL, JASMIN 123.82 0.00 123.82 AP 00394397 09/26/2018 ORONA, PATRICIA 490.00 0.00 490.00 AP 00394398 09/26/2018 OTT, LAURA 942.00 0.00 942.00 AP 00394399 09/26/2018 OTT, SHARON 648.00 0.00 648.00 AP 00394400 09/26/2018 PACHECO, ART 1,267.50 0.00 1,267.50 AP 00394401 09/26/2018 PARS 3,500.00 0.00 3,500.00 AP 00394402 09/26/2018 PETES ROAD SERVICE INC 4,233.03 0.00 4,233.03 AP 00394403 09/26/2018 PINES MOBILE HOME PARK, THE 300.00 0.00 300.00 AP 00394404 09/26/2018 PRE -PAID LEGAL SERVICES INC 66.98 0.00 66.98 AP 00394405 09/26/2018 PRECISION GYMNASTICS 2,078.30 0.00 2,078.30 AP 00394406 09/26/2018 RANCHO CUCAMONGA CHAMBER OF COMMERCE 3,166.00 0.00 3,166.00 AP 00394407 09/26/2018 RANCHO SMOG CENTER 679.15 0.00 679.15 AP 00394408 09/26/2018 RBM LOCK AND KEY SERVICE 79.20 0.00 79.20 AP 00394409 09/26/2018 RIGLEMAN, ENCARNACION ONTIVEROS 160.00 0.00 160.00 AP 00394410 09/26/2018 RIM DESIGN GROUP INC 3,179.73 0.00 3,179.73 AP 00394411 09/26/2018 RODAS' AUTO REPAIR 1,628.26 0.00 1,628.26 AP 00394412 09/26/2018 ROTO ROOTER 0.00 323.09 323.09 AP 00394413 09/26/2018 ROYAL INDUSTRIAL SOLUTIONS CITY OF INDUSTRY 236.79 0.00 236.79 AP 00394414 09/26/2018 SAFE -ENTRY TECHNICAL INC 0.00 910.63 910.63 AP 00394415 09/26/2018 SAMS CLUB/SYNCHRONY BANK 174.76 0.00 174.76 AP 00394416 09/26/2018 SAN BERNARDINO CO AUDITOR CONT 13,373.50 0.00 13,373.50 AP 00394417 09/26/2018 SAN BERNARDINO COUNTY SHERIFFS DEPT 6,717.79 0.00 6,717.79 AP 00394418 09/26/2018 SAN BERNARDINO COUNTY SHERIFFS DEPT 1,895.84 0.00 1,895.84 AP 00394419 09/26/2018 SAN BERNARDINO CTY 0.00 25,053.60 25,053.60 User: VLOPEZ - VERONICA LOPEZ Page: 5 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 46 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/25/2018 through 10/8/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394420 09/26/2018 SBCSS - EAST VALLEY SELPA 250.00 0.00 250.00 AP 00394421 09/26/2018 SBPEA 1,594.55 0.00 1,594.55 AP 00394422 09/26/2018 SC FUELS 48,044.01 0.00 48,044.01 AP 00394423 09/26/2018 SC FUELS 2,784.02 0.00 2,784.02 AP 00394424 09/26/2018 SCHOLASTIC BOOK FAIRS 350.57 0.00 350.57 AP 00394425 09/26/2018 SHERIFFS COURT SERVICES 568.23 0.00 568.23 AP 00394426 09/26/2018 SHOETERIA 1,720.60 0.00 1,720.60 AP 00394427 09/26/2018 SIGN SHOP, THE 84.05 48.49 132.54 *** AP 00394428 09/26/2018 SILVER & WRIGHT LLP 3,265.59 0.00 3,265.59 AP 00394429 09/26/2018 SO CALIF GAS COMPANY 4,991.16 454.96 5,446.12 *** AP 00394430 09/26/2018 SO CALIF GAS COMPANY 1,920.37 0.00 1,920.37 AP 00394431 09/26/2018 SONSRAY MACHINERY LLC 50.29 0.00 50.29 AP 00394432 09/26/2018 SOUTH COAST AQMD 2,836.11 0.00 2,836.11 AP 00394439 09/26/2018 SOUTHERN CALIFORNIA EDISON 22,018.67 3,455.30 25,473.97 *** AP 00394440 09/26/2018 SOUTHERN CALIFORNIA EDISON 55,091.12 0.00 55,091.12 AP 00394441 09/26/2018 SOUTHLAND SPORTS OFFICIALS 4,688.00 0.00 4,688.00 AP 00394442 09/26/2018 SPIKES, BRIANNA 1,200.00 0.00 1,200.00 AP 00394443 09/26/2018 SYCAMORE VILLA MOBILE HOME PARK 400.00 0.00 400.00 AP 00394444 09/26/2018 SYSCO LOS ANGELES INC 917.18 0.00 917.18 AP 00394445 09/26/2018 THOMAS, LOREN 200.00 0.00 200.00 AP 00394446 09/26/2018 THOMPSON PLUMBING SUPPLY INC 1,396.27 0.00 1,396.27 AP 00394447 09/26/2018 TIREHUB LLC 2,366.54 0.00 2,366.54 AP 00394448 09/26/2018 TORTI GALLAS AND PARTNERS INC 14,937.71 0.00 14,937.71 AP 00394449 09/26/2018 TOVEY/SHULTZ CONSTRUCTION INC 12,896.00 0.00 12,896.00 AP 00394450 09/26/2018 TUNURI, LIZA 15.00 0.00 15.00 AP 00394451 09/26/2018 TYUS, IDA 513.00 0.00 513.00 AP 00394452 09/26/2018 U S LEGAL SUPPORT INC 170.87 0.00 170.87 AP 00394453 09/26/2018 UNITED PACIFIC SERVICES INC 18,874.00 0.00 18,874.00 AP 00394454 09/26/2018 UNITED WAY 93.00 0.00 93.00 AP 00394455 09/26/2018 UPS 34.29 0.00 34.29 AP 00394456 09/26/2018 UPS FREIGHT 95.00 0.00 95.00 AP 00394457 09/26/2018 VALLEY POWER SYSTEMS INC 250.00 0.00 250.00 AP 00394458 09/26/2018 VANDERHAWK CONSULTING LLC 30,925.00 0.00 30,925.00 AP 00394459 09/26/2018 VERIZON BUSINESS SERVICES 40.26 0.00 40.26 AP 00394460 09/26/2018 VERIZON WIRELESS - LA 421.11 0.00 421.11 AP 00394461 09/26/2018 VICTOR MEDICAL COMPANY 3,979.25 0.00 3,979.25 AP 00394462 09/26/2018 VIRTUAL PROJECT MANAGER INC 500.00 0.00 500.00 AP 00394463 09/26/2018 WAXIE SANITARY SUPPLY 8,389.75 0.00 8,389.75 AP 00394464 09/26/2018 WELLS FARGO BANK N A 3,500.00 0.00 3,500.00 AP 00394465 09/26/2018 WEST END MATERIAL SUPPLY 89.43 0.00 89.43 AP 00394466 09/26/2018 WESTERN UNIVERSITY OF HEALTH SCIENCE 1,579.00 0.00 1,579.00 AP 00394467 09/26/2018 WESTRUX INTERNATIONAL INC 0.00 105.76 105.76 AP 00394468 09/26/2018 WHITE CAP CONSTRUCTION SUPPLY 939.36 0.00 939.36 AP 00394469 09/26/2018 WILBUR-ELLIS COMPANY 1,393.22 0.00 1,393.22 AP 00394470 09/26/2018 WILSON & BELL AUTO SERVICE 110.00 105.00 215.00 *** AP 00394471 09/26/2018 WINZER CORPORATION 0.00 311.95 311.95 AP 00394472 09/26/2018 WRIGHT CONSTRUCTION ENGINEERING CORP 142,187.15 0.00 142,187.15 User: VLOPEZ - VERONICA LOPEZ Page: 6 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 47 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/25/2018 through 10/8/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394473 09/26/2018 ZOHO CORPORATION #4926 2,999.00 0.00 2,999.00 AP 00394474 09/27/2018 ABC LOCKSMITHS 515.53 127.67 643.20 *** AP 00394475 09/27/2018 AIRGAS USA LLC 5,010.50 0.00 5,010.50 AP 00394476 09/27/2018 ALTEC INDUSTRIES INC 3,211.31 0.00 3,211.31 AP 00394478 09/27/2018 BRODART BOOKS 4,027.78 0.00 4,027.78 AP 00394479 09/27/2018 CARQUEST AUTO PARTS 1,601.81 0.00 1,601.81 AP 00394480 09/27/2018 DEMCOINC 440.47 0.00 440.47 AP 00394481 09/27/2018 DUMBELL MAN FITNESS EQUIPMENT, THE 0.00 450.00 450.00 AP 00394482 09/27/2018 DUNN EDWARDS CORPORATION 833.26 0.00 833.26 AP 00394484 09/27/2018 EMCOR SERVICE 52,553.15 11,525.49 64,078.64 *** AP 00394485 09/27/2018 INTERSTATE BATTERIES 959.27 0.00 959.27 AP 00394486 09/27/2018 KME FIRE APPARATUS 0.00 848.08 848.08 AP 00394487 09/27/2018 LN CURTIS AND SONS 0.00 3,381.36 3,381.36 AP 00394488 09/27/2018 MINUTEMAN PRESS 2,211.84 0.00 2,211.84 AP 00394489 09/27/2018 OFFICE DEPOT 596.53 0.00 596.53 AP 00394490 09/27/2018 OVERDRIVE INC 18.99 0.00 18.99 AP 00394491 09/27/2018 PSA PRINT GROUP 38.79 0.00 38.79 AP 00394492 09/27/2018 SAFETY CENTER INC 3,050.00 0.00 3,050.00 AP 00394493 09/27/2018 SIEMENS INDUSTRY INC 99,366.04 0.00 99,366.04 AP 00394494 09/27/2018 SITEONE LANDSCAPE SUPPLY LLC 45.31 0.00 45.31 AP 00394495 09/27/2018 SUNRISE FORD 925.32 0.00 925.32 AP 00394496 10/03/2018 49ER COMMUNICATIONS 0.00 570.00 570.00 AP 00394497 10/03/2018 A'JONTUE, ROSE ANN 516.00 0.00 516.00 AP 00394498 10/03/2018 ABLE BUILDING MAINTENANCE 1,660.60 0.00 1,660.60 AP 00394499 10/03/2018 ACEY DECY EQUIPMENT INC. 164.55 0.00 164.55 AP 00394500 10/03/2018 AMERICAN JAIL ASSOCIATION 48.00 0.00 48.00 AP 00394501 10/03/2018 AMTECH ELEVATOR SERVICES 2,120.70 0.00 2,120.70 AP 00394502 10/03/2018 ARCE, RAYMOND 15.00 0.00 15.00 AP 00394503 10/03/2018 ART OF LIVING FOUNDATION 36.00 0.00 36.00 AP 00394504 10/03/2018 AT&T MOBILITY 0.00 86.46 86.46 AP 00394505 10/03/2018 AUFBAU CORPORATION 18,927.00 0.00 18,927.00 AP 00394506 10/03/2018 B & H 2,668.03 0.00 2,668.03 AP 00394507 10/03/2018 BALL, ROBERT 0.00 61.10 61.10 AP 00394508 10/03/2018 BENITEZ, ANDREA 1,000.00 0.00 1,000.00 AP 00394509 10/03/2018 BIG EVENTS INC 3,430.51 0.00 3,430.51 AP 00394510 10/03/2018 BOYKIN, JESSICA 15.00 0.00 15.00 AP 00394511 10/03/2018 BRAUN BLAISING SMITH WYNNE P.C. 393.25 0.00 393.25 AP 00394512 10/03/2018 BREWINGTON, ADRIAN 15.00 0.00 15.00 AP 00394513 10/03/2018 BRIGHTVIEW LANDSCAPE SERVICES INC. 16,797.50 0.00 16,797.50 AP 00394514 10/03/2018 C V W D 1,578.93 4,215.26 5,794.19 *** AP 00394518 10/03/2018 C V W D 146,287.29 598.16 146,885.45 *** AP 00394519 10/03/2018 CALIFORNIA POLICE CHIEFS ASSOC. 960.00 0.00 960.00 AP 00394520 10/03/2018 CARR TRUCKING INC. 2,764.47 0.00 2,764.47 AP 00394521 10/03/2018 CARVER, MICHELLE 15.00 0.00 15.00 AP 00394522 10/03/2018 CINTAS CORPORATION #150 0.00 186.13 186.13 AP 00394523 10/03/2018 CLARKE PLUMBING SPECIALTIES INC. 506.85 0.00 506.85 AP 00394524 10/03/2018 CLEAN OUT SOURCE 150.00 0.00 150.00 User: VLOPEZ - VERONICA LOPEZ Page: 7 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 48 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/25/2018 through 10/8/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394525 10/03/2018 COLIBRI ENTERTAINMENT INC. 1,250.00 0.00 1,250.00 AP 00394526 10/03/2018 CONCEPT POWDER COATING 560.00 0.00 560.00 AP 00394527 10/03/2018 CONSOLIDATED ELECTRICAL DISTR INC 3,979.53 0.00 3,979.53 AP 00394528 10/03/2018 CORMIER, JAMES 1,267.50 0.00 1,267.50 AP 00394529 10/03/2018 COSTCO 1,099.45 0.00 1,099.45 AP 00394530 10/03/2018 CREATIVE BRAIN LEARNING 243.00 0.00 243.00 AP 00394531 10/03/2018 CRIME SCENE STERI-CLEAN LLC 270.00 0.00 270.00 AP 00394532 10/03/2018 CSU VETERINARY DIAGNOSTIC LABORATORY 62.00 0.00 62.00 AP 00394533 10/03/2018 D AND K CONCRETE COMPANY 2,755.18 0.00 2,755.18 AP 00394534 10/03/2018 DAISY 1,249.25 0.00 1,249.25 AP 00394535 10/03/2018 DANIELS, NOAH 150.00 0.00 150.00 AP 00394536 10/03/2018 DEPENDABLE COMPANY INC. 39.00 0.00 39.00 AP 00394537 10/03/2018 DUNMORE, VERNON 15.00 0.00 15.00 AP 00394538 10/03/2018 EXPRESS BRAKE SUPPLY 493.44 0.00 493.44 AP 00394539 10/03/2018 FACTORY MOTOR PARTS 0.00 1,861.04 1,861.04 AP 00394540 10/03/2018 FALLON, BRIAN 0.00 270.00 270.00 AP 00394541 10/03/2018 FEDERAL EXPRESS CORP 24.65 0.00 24.65 AP 00394542 10/03/2018 FEHR AND PEERS 380.63 0.00 380.63 AP 00394543 10/03/2018 FLEET SERVICES INC. 0.00 82.88 82.88 AP 00394544 10/03/2018 FOLKENS, KIM 93.41 0.00 93.41 AP 00394545 10/03/2018 FORTIN LAW GROUP 3,992.91 0.00 3,992.91 AP 00394546 10/03/2018 FOUR POINTS BY SHERATON 251.32 0.00 251.32 AP 00394547 10/03/2018 FRANKLIN TRUCK PARTS 0.00 521.34 521.34 AP 00394548 10/03/2018 FRONTIER COMM 3,499.50 229.29 3,728.79 *** AP 00394549 10/03/2018 G AND M BUSINESS INTERIORS 0.00 5,540.29 5,540.29 AP 00394550 10/03/2018 GALE/CENGAGE LEARNING 29.15 0.00 29.15 AP 00394551 10/03/2018 GARCIA, JUSTINE 739.57 0.00 739.57 AP 00394552 10/03/2018 GEOGRAPHICS 598.75 0.00 598.75 AP 00394553 10/03/2018 GILLISON, JOHN 1,194.40 0.00 1,194.40 AP 00394554 10/03/2018 GOLDEN OAKS VET HOSPITAL 50.00 0.00 50.00 AP 00394555 10/03/2018 GOLDEN STATE RISK MANAGEMENT AUTHORITY 94,397.00 1,362.00 95,759.00 *** AP 00394556 10/03/2018 GONZALEZ, CATHY 63.00 0.00 63.00 AP 00394557 10/03/2018 GOODRICH, PHILLIP 89.24 0.00 89.24 AP 00394558 10/03/2018 GRAINGER 33.54 0.00 33.54 AP 00394559 10/03/2018 HDR ENGINEERING INC 6,418.52 0.00 6,418.52 AP 00394560 10/03/2018 HERITAGE EDUCATION GROUP 178.00 0.00 178.00 AP 00394561 10/03/2018 HILLS PET NUTRITION SALES INC 274.97 0.00 274.97 AP 00394562 10/03/2018 HOYT LUMBER CO., SM 0.00 3.84 3.84 AP 00394563 10/03/2018 INLAND VALLEY EMERGENCY PET CLINIC 908.00 0.00 908.00 AP 00394564 10/03/2018 IRON MOUNTAIN OSDP 1,712.22 0.00 1,712.22 AP 00394565 10/03/2018 KAISER FOUNDATION HEALTH PLAN INC 236,413.60 0.00 236,413.60 AP 00394566 10/03/2018 KENNEDY EQUIPMENT INC 1,797.62 0.00 1,797.62 AP 00394567 10/03/2018 KIRO CARS INC 180.00 0.00 180.00 AP 00394568 10/03/2018 KVAC ENVIRONMENTAL SERVICES INC 0.00 173.50 173.50 AP 00394569 10/03/2018 LIFE ASSIST INC 0.00 255.50 255.50 AP 00394570 10/03/2018 LOGMEIN USA INC 3,540.00 0.00 3,540.00 AP 00394571 10/03/2018 LOPEZ, SELINA 300.00 0.00 300.00 User: VLOPEZ - VERONICA LOPEZ Page: 8 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 49 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/25/2018 through 10/8/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394572 10/03/2018 MAGIC JUMP RENTALS 550.00 0.00 550.00 AP 00394573 10/03/2018 MAIN STREET SIGNS 64.65 0.00 64.65 AP 00394574 10/03/2018 MARK CHRISTOPHER INC 0.00 325.75 325.75 AP 00394575 10/03/2018 MCMASTER CARR SUPPLY COMPANY 13.38 18.23 31.61 *** AP 00394576 10/03/2018 MIDWEST TAPE 124.09 0.00 124.09 AP 00394577 10/03/2018 MIJAC ALARM COMPANY 0.00 2,718.00 2,718.00 AP 00394578 10/03/2018 MONTGOMERY HARDWARE CO 547.66 0.00 547.66 AP 00394579 10/03/2018 MORRIS, RICHARD 158.40 0.00 158.40 AP 00394580 10/03/2018 MOUNTAIN VIEW SMALL ENG REPAIR 643.74 0.00 643.74 AP 00394581 10/03/2018 MUSICLAND 277.20 0.00 277.20 AP 00394582 10/03/2018 MUSICSTAR 270.00 0.00 270.00 AP 00394583 10/03/2018 NAPA AUTO PARTS 0.00 55.44 55.44 AP 00394584 10/03/2018 NEOPOST USA INC 492.35 0.00 492.35 AP 00394585 10/03/2018 NEWCO DISTRIBUTORS INC 869.54 0.00 869.54 AP 00394586 10/03/2018 NICHOLS, GARY 654.50 0.00 654.50 AP 00394587 10/03/2018 NORTHTOWN HOUSING DEVELOPMENT CORP. 702.71 0.00 702.71 AP 00394588 10/03/2018 OCCUPATIONAL HEALTH CTRS OF CA 5,019.67 173.00 5,192.67 *** AP 00394589 10/03/2018 OPARC 308.00 0.00 308.00 AP 00394590 10/03/2018 PERPETUAL STORAGE INC 4,763.84 0.00 4,763.84 AP 00394591 10/03/2018 PHYSIO CONTROL INC 0.00 30,240.00 30,240.00 AP 00394592 10/03/2018 PROMOTIONS TEES & MORE 0.00 1,186.70 1,186.70 AP 00394593 10/03/2018 QUALITY CODE PUBLISHING 931.05 0.00 931.05 AP 00394594 10/03/2018 RASMUSSEN, STEVEN 0.00 100.49 100.49 AP 00394595 10/03/2018 RED HAWK FENCE & ENVIRONMENTAL SERVICES 94,095.76 0.00 94,095.76 AP 00394596 10/03/2018 RESOURCE BUILDING MATERIALS 319.21 0.00 319.21 AP 00394597 10/03/2018 RIOS, DEBORAH 45.00 0.00 45.00 AP 00394598 10/03/2018 ROADRUNNER PHARMACY 614.95 0.00 614.95 AP 00394599 10/03/2018 ROYAL INDUSTRIAL SOLUTIONS CITY OF INDUSTRY 306.44 0.00 306.44 AP 00394600 10/03/2018 SAN BERNARDINO COUNTY 214.00 0.00 214.00 AP 00394601 10/03/2018 SAN BERNARDINO COUNTY 107.00 0.00 107.00 AP 00394602 10/03/2018 SAN BERNARDINO CTY FIRE PROTECTION DIST 3,431.00 0.00 3,431.00 AP 00394603 10/03/2018 SCOTT SAFETY 0.00 359.02 359.02 AP 00394604 10/03/2018 SHEAKLEY PENSION ADMINISTRATION 388.70 0.00 388.70 AP 00394605 10/03/2018 SHEAKLEY PENSION ADMINISTRATION 0.00 177.65 177.65 AP 00394606 10/03/2018 SILVER & WRIGHT LLP 26.53 0.00 26.53 AP 00394607 10/03/2018 SIRSIDYNIX 44,780.34 0.00 44,780.34 AP 00394608 10/03/2018 SNYDER, MAKENZIE 0.00 359.62 359.62 AP 00394609 10/03/2018 SO CALIF GAS COMPANY 615.53 128.72 744.25 *** AP 00394613 10/03/2018 SOUTHERN CALIFORNIA EDISON 18,509.13 1,889.02 20,398.15 *** AP 00394614 10/03/2018 SOUTHERN CALIFORNIA EDISON 93.24 0.00 93.24 AP 00394615 10/03/2018 SOUTHERN CALIFORNIA EDISON 2,879.13 0.00 2,879.13 AP 00394616 10/03/2018 SOUTHERN CALIFORNIA EDISON 882.10 0.00 882.10 AP 00394617 10/03/2018 SOUTHLAND SPORTS OFFICIALS 138.00 0.00 138.00 AP 00394618 10/03/2018 STANDARD INSURANCE COMPANY 3,984.36 0.00 3,984.36 AP 00394619 10/03/2018 STANDARD INSURANCE COMPANY 13,405.01 0.00 13,405.01 AP 00394620 10/03/2018 STATE FIRE TRAINING 0.00 65.00 65.00 AP 00394621 10/03/2018 STORTM SELF STORAGE 545.00 0.00 545.00 User: VLOPEZ - VERONICA LOPEZ Page: 9 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 50 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Check No. Check Date Vendor Name AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP 00394622 00394623 00394624 00394625 00394626 00394627 00394628 00394629 00394630 00394631 00394632 00394633 00394634 00394635 00394636 00394637 00394638 00394639 00394640 00394643 00394644 00394645 00394646 00394647 00394648 00394649 00394650 00394651 00394652 00394653 00394655 00394656 AP 00394657 AP 00394658 AP 00394659 AP 00394660 AP 00394661 Note: Agenda Check Register 9/25/2018 through 10/8/2018 Ca Fire Amount 10/03/2018 SWANK MOTION PICTURES INC 1,503.00 0.00 1,503.00 10/03/2018 TEXAS MEDICAL SCREENING LLC 445.00 0.00 445.00 10/03/2018 THE COUNSELING TEAM INTERNATIONAL 0.00 960.00 960.00 10/03/2018 THOMPSON PLUMBING SUPPLY INC 60.71 0.00 60.71 10/03/2018 TOLL, RICHARD 0.00 324.00 324.00 10/03/2018 TOPOLESKI, PAUL 0.00 324.00 324.00 10/03/2018 TRINITY EQUIPMENT RENTALS 4,124.30 0.00 4,124.30 10/03/2018 UC REGENTS 20.00 0.00 20.00 10/03/2018 UNITED STATES SEATING 0.00 3,124.75 3,124.75 10/03/2018 UPS 193.00 0.00 193.00 10/03/2018 UTILIQUEST 3,496.52 0.00 3,496.52 10/03/2018 VERIZON WIRELESS - LA 0.00 3,627.26 3,627.26 10/03/2018 WAXIE SANITARY SUPPLY 4,072.13 0.00 4,072.13 10/03/2018 WESTLAND GROUP INC 6,103.00 0.00 6,103.00 10/03/2018 WHITE CAP CONSTRUCTION SUPPLY 171.02 0.00 171.02 10/03/2018 WIRZ AND COMPANY 560.30 0.00 560.30 10/03/2018 WORLD ELITE GYMNASTICS 52.50 0.00 52.50 10/04/2018 ABC LOCKSMITHS 1,609.08 0.00 1,609.08 10/04/2018 AIRGAS USA LLC 454.46 1,706.69 2,161.15 *** 10/04/2018 BRODART BOOKS 8,872.14 0.00 8,872.14 10/04/2018 CALSENSE 65.88 0.00 65.88 10/04/2018 CARQUEST AUTO PARTS 0.00 4.20 4.20 10/04/2018 CITRUS MOTORS ONTARIO INC 0.00 148.74 148.74 10/04/2018 CLARY CORPORATION 5,820.85 0.00 5,820.85 10/04/2018 DUMBELL MAN FITNESS EQUIPMENT, THE 722.89 450.00 1,172.89 *** 10/04/2018 EMCOR SERVICE 5,787.00 833.34 6,620.34 *** 10/04/2018 HENRY SCHEIN ANIMAL HEALTH SUPPLY 2,023.39 0.00 2,023.39 10/04/2018 HOSE MAN INC 419.21 0.00 419.21 10/04/2018 KME FIRE APPARATUS 0.00 1,081.47 1,081.47 10/04/2018 LAWSON PRODUCTS INC 0.00 1,804.27 1,804.27 10/04/2018 OFFICE DEPOT 3,494.16 1,612.56 5,106.72 *** 10/04/2018 OVERDRIVE INC 65.00 0.00 65.00 10/04/2018 PSA PRINT GROUP 165.94 0.00 165.94 10/04/2018 SIEMENS INDUSTRY INC 3,967.24 0.00 3,967.24 10/04/2018 SITEONE LANDSCAPE SUPPLY LLC 3,607.72 0.00 3,607.72 10/04/2018 VISTA PAINT 2,635.94 0.00 2,635.94 10/04/2018 INLAND VALLEY DAILY BULLETIN 9,059.68 0.00 9,059.68 Total City: $5,605,282.90 Total Fire: $581,051.44 Grand Total: , *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 10 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 51 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register September 1, 2018 - September 30, 2018 DATE DESCRIPTION CITY FIRE AMOUNT 9/4 WIRE TRANSFER - To California ISO 4,920.51 4,920.51 9/4 Workers Comp - City Account Transfer 393.24 393.24 9/4 Workers Comp - Fire Account Transfer 11,571.35 11,571.35 9/5 U.S. BANK - Purchasing Card Payment - August 2018 61,386.79 7,817.78 69,204.57 9/5 U.S. BANK - Corporate Card Payment - August 2018 70,986.58 23,418.82 94,405.20 9/5 U.S. BANK - Costco Card Payment - August 2018 2,042.90 1,153.38 3,196.28 9/6 Workers Comp - City Account Transfer 585.16 585.16 9/6 Workers Comp - Fire Account Transfer 303.20 303.20 9/7 Workers Comp - City Account Transfer 2,754.62 2,754.62 9/7 Workers Comp - Fire Account Transfer 330.39 330.39 9/10 WIRE TRANSFER - To California ISO 5,906.83 5,906.83 9/10 Workers Comp - City Account Transfer 570.31 570.31 9/10 Workers Comp - Fire Account Transfer 383.77 383.77 9/11 Workers Comp - Fire Account Transfer 7,087.54 7,087.54 9/12 CALPERS - City - Retirement Account Deposit 44625.39 44,625.39 9/12 CALPERS - City - Retirement Account Deposit 123015.96 123,015.96 9/12 CALPERS - Fire - Retirement Account Deposit 1596.01 1,596.01 9/12 CALPERS - Fire - Retirement Account Deposit 2266.38 2,266.38 9/12 CALPERS - Fire - Retirement Account Deposit 5784.72 5,784.72 9/12 CALPERS - Fire - Retirement Account Deposit 8161.97 8,161.97 9/12 CALPERS - Fire - Retirement Account Deposit 11443.54 11,443.54 9/12 CALPERS - Fire - Retirement Account Deposit 108950.47 108,950.47 9/12 STATE DISBURSEMENT UNIT - Child Support Payments 2,216.50 2,216.50 9/12 STATE DISBURSEMENT UNIT - Child Support Payments 3,430.98 3,430.98 9/12 Workers Comp - City Account Transfer 247.33 247.33 9/12 Workers Comp - Fire Account Transfer 131.96 131.96 9/13 CALPERS - Fire - Retirement Account Deposit 490.29 490.29 9/13 CALPERS - Fire - Retirement Account Deposit 880.15 880.15 9/13 CALPERS - Fire - Retirement Account Deposit 2543.66 2,543.66 9/13 CALPERS - Fire - Retirement Account Deposit 28436.42 28,436.42 9/13 Workers Comp - City Account Transfer 856.34 856.34 9/13 Workers Comp - Fire Account Transfer 123.74 123.74 9/14 Workers Comp - City Account Transfer 3,730.79 3,730.79 9/14 Workers Comp - Fire Account Transfer 2,091.95 2,091.95 9/17 WIRE TRANSFER - To California ISO 101,689.33 101,689.33 9/17 Workers Comp - Fire Account Transfer 390.00 390.00 9/18 Workers Comp - City Account Transfer 66.65 66.65 9/19 CALPERS - City - Retirement Account Deposit 39.96 39.96 9/19 CALPERS - City - Retirement Account Deposit 2708.53 2,708.53 9/19 Workers Comp - City Account Transfer 566.90 566.90 9/19 Workers Comp - Fire Account Transfer 361.35 361.35 9/20 Workers Comp - City Account Transfer 8,602.73 8,602.73 9/20 Workers Comp - Fire Account Transfer 5,379.80 5,379.80 9/21 Workers Comp - Fire Account Transfer 5,255.64 5,255.64 9/24 CALPERS - Fire - Retirement Account Deposit 62.25 62.25 9/24 CALPERS - Fire - Retirement Account Deposit 78.22 78.22 9/24 CALPERS - Fire - Retirement Account Deposit 809.67 809.67 9/24 CALPERS - Fire - Retirement Account Deposit 968.49 968.49 9/24 CALPERS - Fire - Retirement Account Deposit 11038.85 11,038.85 9/24 WIRE TRANSFER - To California ISO 3,964.13 3,964.13 9/24 Workers Comp - City Account Transfer 414.29 414.29 9/24 Workers Comp - Fire Account Transfer 592.00 592.00 9/25 BANK FEE - August 2018 22,899.07 22,899.07 9/25 STATE DISBURSEMENT UNIT - Child Support Payments 2,029.50 2,029.50 9/25 Workers Comp - City Account Transfer 1,905.71 1,905.71 9/25 Workers Comp - Fire Account Transfer 14,062.36 14,062.36 9/26 CALPERS - Fire - Retirement Account Deposit 1630.77 1,630.77 9/26 CALPERS - Fire - Retirement Account Deposit 2266.38 2,266.38 9/26 CALPERS - Fire - Retirement Account Deposit 5784.72 5,784.72 Page 52 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register September 1, 2018 - September 30, 2018 DATE DESCRIPTION CITY FIRE AMOUNT 9/26 CALIPERS - Fire - Retirement Account Deposit 8284.92 8,284.92 9/26 CALIPERS - Fire - Retirement Account Deposit 11584.78 11,584.78 9/26 CALIPERS - Fire - Retirement Account Deposit 109501.14 109,501.14 9/26 Workers Comp - City Account Transfer 3,962.34 3,962.34 9/26 Workers Comp - Fire Account Transfer 3,139.04 3,139.04 9/27 CALIPERS - Fire - Retirement Account Deposit 138,949.32 138,949.32 9/27 CALIPERS - City - Retirement Account Deposit 44999.95 44,999.95 9/27 CALIPERS - City - Retirement Account Deposit 122284.09 122,284.09 9/27 STATE DISBURSEMENT UNIT - Child Support Payments 5,331.06 5,331.06 9/27 Workers Comp - Fire Account Transfer 2,532.66 2,532.66 9/28 Workers Comp - City Account Transfer 325.09 325.09 9/28 Workers Comp - Fire Account Transfer 686.21 686.21 TOTAL CITY 640,697.52 TOTAL FIRE 557,088.10 GRAND TOTAL 1,197,785.62 Page 53 DATE: October 17, 2018 TO: Mayor and Members of the City Council FROM: Lori E. Sassoon, Deputy City Manager/Administrative Services INITIATED BY: Tamara L. Layne, Finance Director Sandra G. Ramirez, Management Analyst III SUBJECT: CONSIDERATION TO RECEIVE AND FILE CURRENT INVESTMENT SCHEDULE AS OF SEPTEMBER 30, 2018. RECOMMENDATION: Staff recommends that the President and Members of the Board of Directors receive and file the attached current investment schedule for the Rancho Cucamonga Fire Protection District as of September 30, 2018. BACKGROUND: The attached investment schedule as of September 30, 2018 reflects cash and investments managed by the Finance/Treasury Management Division and is in conformity with the requirements of California Government Code Section 53601 and the Rancho Cucamonga Fire Protection District's adopted Investment Policy as approved by the President and Members of the Board of Directors on April 17, 2017. ANALYSIS: The District's Treasurer is required to submit a quarterly investment report to the President and Members of the Board of Directors in accordance with California Government Code Section 53646. The quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the District Treasurer has elected to provide this report on a monthly basis. FISCAL IMPACT: None COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 - Portfolio Management - Portfolio Summary September 30, 2018 Page 54 cc O) C O �E U O Cc O U 0 N 0 0_ a aL 0 E ._ o m U. 0 CL W va a Q W M Q W Cl)CD O a� O A M o 0 0 o O O N N N O � O M I f- w M U, ao 0 o N N O O L O r, g I b M f� O O co N O I O O O O O O O M f`7 O O f0 O C7 N O r O M O O O N O O O O O 00 n a O Co w Om W O O OR CRoo o'i o o is ao ri O O u) M M N O sr N h f0 ui cr N c ui - v o v � c+7 a r OO O O O O ri0 0 0 0 0 0 0 0 0 0 NQ � O O O O O u) u) O O n v o � con ri cc v �1 N r M oD 0 N O M to N N N r t0 b ab 0 O N c Lu EL O v c LLv Q fn 44 8 , c m N d h Q LL' 8 o A _ a d a m •p m O _ C c t c>o H C a> a> �2°1 o ¢ m cc } 0 N Q c�i $ Z CL V E W lOp! > {p � N N y •� jH Q) > O 0 L O O O OU 1 U d Li H 2 C U Q W Lu EL O LLv Q fn LL _^ N O f O C LL' 8 o �p a d a m •p c t c>o H C O V E L p C E m H 7 N .i'' C C d O. yy O � am 8.E Q� w N O � X = N Q N .O C N N CLM 0— f0 N v E QO C '6 E > o N L •3 c N O N 8:2 �o mna _r - O L Z H N N C O N O) C N M.0 >E a C l0 C O O o a o O M E1 O =EU > O C N — N N N ,> o L ~ R N N C O M or-) - > v OI `? map o C) n- 86 EN O �• y 7 N C � C •Z c d N o V O co C y` .L � O C a o N y C N � r C_ N ECD LLJ a > J K Q Page 55 v � co Cf > N O = O V C 1 Cl) �O Q O 0 U. 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A+ Q d 93 2 E o a m cm >+ m c >% m d ea m � a` .0 C W o �_ o c LL Q N ~ v a° m K ti fl Z' OLL E r.1 CL _ d w 8 0 z LL F - z w i w _ Z U _ �o z � w � Qa � V% Q CO) O C O v C LL c S m O O m C V C 1 m Q O 0 J N O O O O O N V gig N 0 O N 0 O O s N O z w O J Q U Z' OLL _ X E m H W N Z O L w Z , C O g Y S3 m O V N V O Q O O O) CL c d O u Oy L 10 Q N N tl! o U v a co N O Cl!M O O OM1 M N O O 8p 5; M if i z o b� a � 7 7 W, y O 8 cs 0 f- O 000 O 'N N a ao i E M IL O � V � C - 0 OO *0 E � d ma°Oco V J U O r N j M CD Q U coo Page 59 V •L r i 0 o"AM CD Qi •Lr O % Cy ado •� L LL o E = 0 ''^^ .� 0 va 0 N� I.f. 0 0 \ \ 0 \ 0 \ 0 \ 0 0 \ 0 \ 0 \ 0 \ h O O O ao os O O O O O � M M r O M O N N N i I CO) JI - 0 N N 0 0 ` e h -==MOO I 0 0 \ \ 0 \ 0 \ 0 \ 0 \ 0 \ 0 \ 0 \ 0 \ O O O O O O O O O O � M M r O LO LO O N N Z4 E2 N i M N cc N M N —e N L C O 2 co N .a C D Page 60 DATE: October 17, 2018 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Ivan Rojer, Fire Chief Michael Courtney, Maintenance Supervisor Pamela Pane, Management Analyst I I I Ruth Cain, Procurement Manager SUBJECT: CONSIDERATION TO AWARD A CONTRACT TO FUEL EQUIPMENT SERVICES, INC. DBA FUEL SERV FOR THE MAINTENANCE OF THE FIRE DISTRICT'S FUEL ISLANDS AND FUEL MANAGEMENT SYSTEMS. RECOMMENDATION: Staff recommends the Fire Board award and authorize the execution of a contract with Fuel Equipment Services, Inc. DBA Fuel Serv, for the maintenance of the Fire District's Fuel Islands and Fuel Management Systems in accordance with RFP #18/19-004, effective as of the date of mutual execution through June 30, 2019, with an option to renew in one (1) year increments up to a total of four (4) additional years, with a value of $30,000 for FY 2018/19, and an estimated total contract value of $150,000 over five years; and, authorize the Fire Chief or his designee to renew the contract annually. BACKGROUND: The Fire District's fuel island systems include seven (7) fuel stations which contain both diesel and unleaded fuels. Along with the dispensing of fuels, we have an automated fuel management system (FUELMASTER) which allows us to track and manage our personnel, vehicle usage, and yearly fuel totals. An agreement with a fuel station maintenance contractor is needed to meet the constant demand for maintenance and repairs throughout the year and to comply with SCAQMD Rule 461 testing requirements for gasoline transfer and dispensing facilities. ANALYSIS: Public Works staff provided the detailed specifications for Professional Services to the Procurement Division. Procurement staff prepared and posted formal RFP #18/19-004 to the City's automated procurement system. There were one hundred thirty-four (134) notified vendors; seventeen (17) prospective bidders downloaded or viewed the bid package, and there was one (1) response received. Public Works and Procurement staff have reviewed the sole bid response. Fuel Sery meets the District's requirements and needs. Therefore, staff is recommending an award to Fuel Sery of Montclair, California in accordance with the specifications published in RFB #18/19-004. All applicable documentation is on file in the City's electronic procurement system and can be located through the City's website. Page 61 An additional $92,000 over five years is being considered separately by the City Council. FISCAL IMPACT: Adequate funds were included in the Fiscal Year 2017/2018 adopted budget in account 3281529-5304 (Fire Facilities Maintenance). COUNCIL GOAL(S) ADDRESSED: PUBLIC SAFETY - All fueling stations must be maintained in working order to be able to fuel District apparatus and vehicles to respond to all emergencies. ATTACHMENTS: Description Attachment 1 - Contract Page 62 Attachment 1 - Contract AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made and entered into this 17th day of October 2018, by and between the City of Rancho Cucamonga, a municipal corporation ("City") and the Rancho Cucamonga Fire Protection District ("RCFPD") and Fuel Equipment Services Inc. DBA Fuel Serv, an equipment maintenance contractor ("Contractor"). RECITALS A. City and RCFPD has heretofore issued its request for proposals to perform the following services: Fuel Island and Fuel Automation System Maintenance ("the Project"). B. Contractor has submitted a proposal to perform the services described in Recital "A", above, necessary to complete the Project. C. City and RCFPD desires to engage Contractor to complete the Project in the manner set forth and more fully described herein. D. Contractor represents that it is fully qualified and licensed under the laws of the State of California to perform the services contemplated by this Agreement in a good and professional manner. AGREEMENT NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows: 1. Contractor's Services. 1.1 Scope and Level of Services. Subject to the terms and conditions set forth in this Agreement, City and RCFPD hereby engages Contractor to perform all services described in Recitals "A" and `B" above, including, but not limited to the maintenance, testing and repairs of Fuel Islands and Fuel Automation systems, all as more fully set forth in RFP #18/19-004, attached hereto as Exhibit A, Contractor's proposal, dated September 1, 2018, attached hereto as Exhibit B, and Schedule of Lump Sum and Unit Costs, attached hereto as Exhibit C, hereinafter entitled "Scope of Work", and incorporated by reference herein. The nature, scope, and level of the services required to be performed by Contractor are set forth in the Scope of Work and are referred to herein as "the Services." In the event of any inconsistencies between the Scope of Work and this Agreement, the terms and provisions of this Agreement shall control. 1.2 Revisions to Scope of Work. Upon request of the City and RCFPD, the Contractor will promptly meet with City and RCFPD staff to discuss any revisions to the Project desired by the City and RCFPD. Contractor agrees that the Scope of Work may be amended based upon said meetings, and, by amendment to this PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page I Page 63 Agreement, the parties may agree on a revision or revisions to Contractor's compensation based thereon. A revision pursuant to this Section that does not increase the total cost payable to Contractor by more than ten percent (10%) of the total compensation specified in Section 3, may be approved in writing by City's Manager without amendment. 1.3 Time for Performance. Contractor shall perform all services under this Agreement in a timely, regular basis consistent with industry standards for professional skill and care, and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in a "Schedule of Performance", if such Schedule is attached hereto as Exhibit "N/A". 1.4 Standard of Care. As a material inducement to City and RCFPD to enter into this Agreement, Contractor hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Contractor hereby covenants that it shall follow the customary professional standards in performing the Services. 1.5 Familiarity with Services. By executing this Agreement, Contractor represents that, to the extent required by the standard of practice, Contractor (a) has investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. Contractor represents that Contractor, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of services, Contractor shall immediately inform City and RCFPD of such fact and shall not proceed except at Contractor's risk until written instructions are received from the City and RCFPD Representative. 2. Term of Agreement. The term of this Agreement shall become effective as of the date of the mutual execution by way of both party's signature (the "Effective Date") through June 30, 2019. No work shall be conducted; service or goods will not be provided until this Agreement has been executed and requirements have been fulfilled. Parties to this Agreement shall have the option to renew in 1 year increments to a total of four (4) additional years, unless sooner terminated as provided in Section 14 herein. Options to renew are contingent upon the City Manager's approval, subject to pricing review, and in accordance to all Terms and Conditions stated herein unless otherwise provided in writing by the City and RCFPD. 3. Compensation. 3.1 Compensation. City and RCFPD shall compensate shall compensate Contractor as set forth in Exhibit C, provided, however, that full, total and complete amount payable to Contractor shall not exceed $12,000 (Twelve Thousand Dollars) for City facilities and shall not exceed $30,000 (Thirty Thousand Dollars) for RCFPD facilities for services performed during the City and Fire District's fiscal year ending June 30, 2019, including all out of pocket expenses, unless additional compensation is approved by the City Manager or City Council. City and RCFPD shall not withhold any federal, state or other taxes, or other deductions. However, City and RCFPD shall withhold not more than ten percent (10%) of any invoice amount pending receipt of any Vendor Initials PSA without professional liability insurance (contractor) Page 2 Last Revised: 10/02/13 Page 64 deliverables reflected in such invoice. Under no circumstance shall Contractor be entitled to compensation for services not yet satisfactorily performed. The parties further agree that compensation may be adjusted in accordance with Section 1.2 to reflect subsequent changes to the Scope of Services. City and RCFPD shall compensate Contractor for any authorized extra services as set forth in Exhibit A. 4. Method of Payment. 4.1 Invoices. Contractor shall submit to City and RCFPD monthly invoices for the Services performed pursuant to this Agreement. The invoices shall describe in detail the Services rendered during the period and shall separately describe any authorized extra services. Any invoice claiming compensation for extra services shall include appropriate documentation of prior authorization of such services. All invoices shall be remitted to the City of Rancho Cucamonga, California. 4.2 City and RCFPD shall review such invoices and notify Contractor in writing within ten (10) business days of any disputed amounts. 4.3 City and RCFPD shall pay all undisputed portions of the invoice within thirty (30) calendar days after receipt of the invoice up to the not -to -exceed amounts set forth in Section 3. 4.4 All records, invoices, time cards, cost control sheets and other records maintained by Contractor relating to services hereunder shall be available for review and audit by the City and RCFPD. 5. Representatives. 5.1 City and RCFPD Representative. For the purposes of this Agreement, the contract administrator and City and RCFPD's representative shall be William Wittkopf, or such other person as designated in writing by the City and RCFPD ("City and RCFPD Representative"). It shall be Contractor's responsibility to assure that the City and RCFPD Representative is kept informed of the progress of the performance of the services, and Contractor shall refer any decisions that must be made by City and RCFPD to the City and RCFPD Representative. Unless otherwise specified herein, any approval of City and RCFPD required hereunder shall mean the approval of the City and RCFPD Representative. 5.2 Contractor Representative. For the purposes of this Agreement, Robert Rodriguez is hereby designated as the principal and representative of Contractor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith ("Contractor's Representative"). It is expressly understood that the experience, knowledge, capability and reputation of the Contractor's Representative were a substantial inducement for City and RCFPD to enter into this Agreement. Therefore, the Contractor's Representative shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. Contractor may not change the Responsible Principal without the prior written approval of City and RCFPD. Vendor Initials PSA without professional liability insurance (contractor) Page 3 Last Revised: 10/02/13 Page 65 6. Contractor's Personnel. 6.1 All Services shall be performed by Contractor or under Contractor's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City and RCFPD business license as required by the City's Municipal Code. 6.2 Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 1.4. 6.3 Contractor shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services. 6.4 Contractor shall indemnify, defend and hold harmless City and RCFPD and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of City and RCFPD officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Contractor's violations of personnel practices and/or any violation of the California Labor Code. City and RCFPD shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City and RCFPD from Contractor as a result of Contractor's failure to promptly pay to City and RCFPD any reimbursement or indemnification arising under this Section 6. 7. Ownership of Work Product. 7.1 Ownership. All documents, ideas, concepts, electronic files, drawings, photographs and any and all other writings, including drafts thereof, prepared, created or provided by Contractor in the course of performing the Services, including any and all intellectual and proprietary rights arising from the creation of the same (collectively, "Work Product"), are considered to be "works made for hire" for the benefit of the City and RCFPD. Upon payment being made, and provided Contractor is not in breach of this Agreement, all Work Product shall be and remain the property of City and RCFPD without restriction or limitation upon its use or dissemination by City and RCFPD. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Contractor under this Agreement shall, upon request, be made available to City and RCFPD. None of the Work Product shall be the subject of any common law or statutory copyright or copyright application by Contractor. In the event of the return of any of the Work Product to Contractor or its representative, Contractor shall be responsible for its safe return to City and RCFPD. Under no circumstances shall Contractor fail to deliver any draft or final designs, plans, drawings, reports or specifications to City and RCFPD upon written demand by City and RCFPD for their delivery, notwithstanding any disputes between Contractor and City and RCFPD concerning payment, performance of the contract, or otherwise. This covenant shall survive Vendor Initials PSA without professional liability insurance (contractor) Page 4 Last Revised: 10/02/13 Page 66 the termination of this Agreement. City and RCFPD's reuse of the Work Product for any purpose other than the Project, shall be at City and RCFPD's sole risk. 7.2. Assignment of Intellectual Property Interests: Upon execution of this Agreement and to the extent not otherwise conveyed to City and RCFPD by Section 7. 1, above, the Contractor shall be deemed to grant and assign to City and RCFPD, and shall require all of its subcontractors to assign to City and RCFPD, all ownership rights, and all common law and statutory copyrights, trademarks, and other intellectual and proprietary property rights relating to the Work Product and the Project itself, and Contractor shall disclaim and retain no rights whatsoever as to any of the Work Product, to the maximum extent permitted by law. City and RCFPD shall be entitled to utilize the Work Product for any and all purposes, including but not limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding and publicizing the Project or any aspect of the Project. 7.3 Title to Intellectual Property. Contractor warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of the Work Product and/or materials produced under this Agreement, and that City and RCFPD has full legal title to and the right to reproduce any of the Work Product. Contractor shall defend, indemnify and hold City and RCFPD, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City and RCFPD officials, harmless from any loss, claim or liability in any way related to a claim that City and RCFPD's use is violating federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, software, equipment, devices or processes used or incorporated in the Services and materials produced under this Agreement. In the event City and RCFPD's use of any of the Work Product is held to constitute an infringement and any use thereof is enjoined, Contractor, at its expense, shall: (a) secure for City and RCFPD the right to continue using the Work Product by suspension of any injunction or by procuring a license or licenses for City and RCFPD; or (b) modify the Work Product so that it becomes non -infringing. This covenant shall survive the termination of this Agreement. 8. Status as Independent Contractor. Contractor is, and shall at all times remain as to City and RCFPD, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City and RCFPD or otherwise act as an agent of City and RCFPD. Neither City and RCFPD nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City and RCFPD. Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and to defend, indemnify and hold City and RCFPD harmless from any and all taxes, assessments, penalties, and interest asserted against City and RCFPD by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's employees 9. Confidentiality. Contractor may have access to financial, accounting, statistical, and PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page S Page 67 personnel data of individuals and City and RCFPD employees. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are confidential and shall not be disclosed by Contractor without prior written authorization by City and RCFPD. City and RCFPD shall grant such authorization if applicable law requires disclosure. All City and RCFPD data shall be returned to City and RCFPD upon the termination of this Agreement. Contractor's covenant under this Section shall survive the termination of this Agreement. This provision shall not apply to information in whatever form that is in the public domain, nor shall it restrict the Contractor from giving notices required by law or complying with an order to provide information or data when such an order is issued by a court, administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and reasonably necessary for the Contractor to defend itself from any legal action or claim. 10. Conflict of Interest. 10.1 Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Contractor shall not accept any employment or representation during the term of this Agreement which is or may likely make Contractor "financially interested" (as provided in California Government Code §§1090 and 87 100) in any decision made by City and RCFPD on any matter in connection with which Contractor has beenretained. 10.2 Contractor further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this Agreement. Contractor has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Contractor, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City and RCFPD shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Contractor hereunder the full amount or value of any such fee, commission, percentage or gift. 10.3 Contractor has no knowledge that any officer or employee of City and RCFPD has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor, and that if any such interest comes to the knowledge of Contractor at any time during the term of this Agreement, Contractor shall immediately make a complete, written disclosure of such interest to City and RCFPD, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in subsection 10.1. 11. Indemnification. 11.1 To the maximum extent permitted by law, the Contractor shall defend, indemnify and hold the City and RCFPD, and its elected officials, officers, employees, servants, Vendor Initials PSA without professional liability insurance (contractor) Page 6 Last Revised: 10/02/13 Page 68 volunteers, and agents serving as independent contractors in the role of City officials and RCFPD, (collectively, "Indemnitees"),free and harmless with respect to any and all damages, liabilities, losses, reasonable defense costs or expenses (collectively, "Claims"), including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the acts, omissions, activities or operations of Contractor or any of its officers, employees, subcontractors, Contractors, or agents in the performance of this Agreement. Contractor shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City and RCFPD's choice, and shall pay all costs and expenses, including actual attorney's fees and experts' costs incurred in connection with such defense. The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this Agreement provided, however, that the Contractor shall have no obligation to indemnify for Claims arising out of the sole negligence or willful misconduct of any of the Indemnitees. 11.2 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess against Contractor because of the acceptance by City and RCFPD, or the deposit with City and RCFPD, of any insurance policy or certificate required pursuant to this Agreement. 11.3 Waiver of Right of Subro ag tion. Except as otherwise expressly provided in this Agreement, Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor. 11.4 Survival. The provisions of this Section 11 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against Contractor shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision. 12. Insurance. 12.1 Liability Insurance. Contractor shall procure and maintain in full force and effect for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services hereunder by Contractor, and/or its agents, representatives, employees or subcontractors. 12.2 Minimum Scope of Insurance. Unless otherwise approved by City and RCFPD, coverage shall be at least as broad as: (1) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). (2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 7 Page 69 (3) Worker's Compensation insurance as required by the State of California, and Employer's Liability Insurance. 12.3 Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. Commercial General Liability Insurance or other form with a general aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit. (2) Automobile Liability: $2,000,000 per accident for bodily injury and property damage. (3) Employer's Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease and Workers' Compensation Insurance in the amount required by law. (4) The Insurance obligations under this Agreement shall be the greater of (i) the Insurance coverages and limits carried by the Contractor; or (ii) the minimum Insurance coverages and limits shown in this Agreement. Any insurance proceeds in excess of the specified limits and coverage required which are applicable to a given loss, shall be available to the City and RCFPD. No representation is made that the minimum Insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this agreement. 12.4 Deductibles and Self -Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City and RCFPD and shall not reduce the limits of coverage. City and RCFPD reserves the right to obtain a full certified copy of any required insurance policy and endorsements. 12.5 Other Insurance Provisions. (1) The commercial general liability and automobile liability policies are to contain the following provisions on a separate additionally insured endorsement naming the City, RCFPD, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City and RCFPD officials, as additional insureds as respects: liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; and/or automobiles owned, leased, hired or borrowed by Contractor. The coverage PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 8 Page 70 shall contain no limitations on the scope of protection afforded to City, RCFPD, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City and RCFPD officials which are not also limitations applicable to the named insured. (2) For any claims related to this Agreement, Contractor's insurance coverage shall be primary insurance as respects City, RCFPD, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City and RCFPD officials. Any insurance or self-insurance maintained by City, RCFPD, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City and RCFPD officials shall be in excess of Contractor's insurance and shall not contribute with it. (3) Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (4) Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self-insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Contractor shall forthwith obtain and submit proof of substitute insurance. Should Contractor fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City and RCFPD may procure such insurance at Contractor's sole cost and expense. (5) Each insurance policy required by this clause shall expressly waive the insurer's right of subrogation against City and RCFPD, its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City and RCFPD officials. (6) Each policy shall be issued by an insurance company approved in writing by City and RCFPD, which is admitted and licensed to do business in the State of California and which is rated A:VII or better according to the most recent A.M. Best Co. Rating Guide. (7) Each policy shall specify that any failure to comply with reporting or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be provided. PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 9 Page 71 (8) Each policy shall specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys' fees, shall be paid in addition to and shall not deplete any policy limits. (9) Contractor shall provide any and all other insurance, endorsements, or exclusions as required by the City and RCFPD in any request for proposals applicable to this Agreement. 12.6 Evidence of coverage. Prior to commencing performance under this Agreement, the Contractor shall furnish the City and RCFPD with certificates and original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement including (1) Additional Insured Endorsement(s), (2) Worker's Compensation waiver of subrogation endorsement, and (3) General liability declarations or endorsement page listing all policy endorsements. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the City and RCFPD before Contractor commences performance. If performance of this Agreement shall extend beyond one year, Contractor shall provide City and RCFPD with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance. 12.7 Contractor agrees to include in all contracts with all subcontractors performing work pursuant to this Agreement, the same requirements and provisions of this Agreement including the indemnity and insurance requirements to the extent they apply to the scope of any such subcontractor's work. Contractor shall require its subcontractors to be bound to Contractor and City and RCFPD in the same manner and to the same extent as Contractor is bound to City and RCFPD pursuant to this Agreement, and to require each of its subcontractors to include these same provisions in its contract with any sub -subcontractor. 13. Cooperation. In the event any claim or action is brought against City and RCFPD relating to Contractor's performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation that City and RCFPD might require. City and RCFPD shall compensate Contractor for any litigation support services in an amount to be agreed upon by the parties. 14. Termination. City and RCFPD shall have the right to terminate this Agreement at any time for any or no reason on not less than ten (10) days prior written notice to Contractor. In the event City and RCFPD exercises its right to terminate this Agreement, City and RCFPD shall pay Contractor for any services satisfactorily rendered prior to the effective date of the termination, provided Contractor is not then in breach of this Agreement. Contractor shall have no other claim against City and RCFPD by reason of such termination, including any claim for compensation. City and RCFPD may terminate for cause following a default remaining uncured more than five (5) business days after service of a notice to cure on the breachingparty. Vendor Initials PSA without professional liability insurance (contractor) Page 10 Last Revised: 10/02/13 Page 72 Contractor may terminate this Agreement for cause upon giving the City and RCFPD ten (10) business days prior written notice for any of the following: (1) uncured breach by the City and RCFPD of any material term of this Agreement, including but not limited to Payment Terms; (2) material changes in the conditions under which this Agreement was entered into, coupled with the failure of the parties to reach accord on the fees and charges for any Additional Services required because of such changes. 15. Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Contractor's and City and RCFPD's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth in this Section, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this Section. All notices shall be addressed as follows: If to City and RCFPD: William Wittkopf, Public Works Director City of Rancho Cucamonga 8794 Lion Street Rancho Cucamonga, CA 91730 If to Contractor: Robert Rodriguez, Fuel Sery 5196 Benito St., Suite 6 Montclair, CA 91763 16. Non -Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 17. Assignment and Subcontracting. Contractor shall not assign or transfer any interest in this Agreement or subcontract the performance of any of Contractor's obligations hereunder without City and RCFPD's prior written consent. Except as provided herein, any attempt by Contractor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. 18. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Contractor performs the Services. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Vendor Initials PSA without professional liability insurance (contractor) Page 11 Last Revised: 10/02/13 Page 73 Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and compliance with other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. The applicable prevailing wage rate determinations can be found at http://www.dir.ca.gov/dlsr/DPreWageDetennination.htm Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services, available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the Project site. Contractor shall defend, indemnify and hold the City and RCFPD, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City and RCFPD of any payment to Contractor constitute or be construed as a waiver by City and RCFPD of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City and RCFPD shall in no way impair or prejudice any right or remedy available to City and RCFPD with regard to such breach or default. 20. Attorney's Fees. In the event that either parry to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs of experts. 21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. 22. Applicable Law and Venue. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California. Venue for any action relating to this Agreement shall be in the San Bernardino County Superior Court. 23. Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement. 24. Entire Agreement. This Agreement consists of this document, and any other documents, attachments and/or exhibits referenced herein and attached hereto, each Vendor Initials PSA without professional liability insurance (contractor) Page 12 Last Revised: 10/02/13 Page 74 of which is incorporated herein by such reference, and the same represents the entire and integrated agreement between Contractor and City and RCFPD. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. Contractor Name: Fuel Sery LM M. By: Name Date Title By: Name Date Title PSA without professional liability insurance (contractor) Last Revised: 10/02/13 City of Rancho Cucamonga Name Date Title City of Rancho Cucamonga Fire Protection District Name Title Date Vendor Initials Page 13 Page 75 EXHIBIT A SCOPE OF SERVICES PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 14 Page 76 EXHIBIT B SCHEDULE FOR PERFORMANCE PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 15 Page 77 Attachment A — Sample Waiver of Subrogation (Sample Only — Not all forms will look identical to this Sample) .w TRAVELERS) POLICY NUMBER. WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 00 03 13 (00) - 01 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or arganizat Ion named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us-) Thi agr @ment shall not operate directly or indlrectt to benefit any one not named in the Schedule. T ie �ity of Rancho Cucamonga, its o�f�i� r�,L4ficials, employees, designated volunteers and agents serving as independent contractors in the role of City or Do�Ilc� IZO PERSs. DESIGNATED OFIGANIZATlON: PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 16 Page 78 Attachment B — Sample Additional Insured for On-going Projects POLICY NUMBER: COMMERCIAL GENERAL LIABILITY CG 20 10 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED — OWNERS, LESSEES OR CONTRACTORS — SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following. COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Or anization s : Locations Of Covered Operations The City of Rancho Cucamonga, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City or officials. Information reg uired to cum p late this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability For "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) desig- nated above. CG 20 10 07 04 B. With respect to the insurance afforded to these additional insureds, the following additional exclu- slons apply: This insurance does not apply to "bodily injury' or .'property damage" occurring after, 1. All work, including materials, parts or equip- ment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insureds) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its in- tended use by any person or organization other than another contractor or subcontractor en- gaged in performing operations for a principal as a part of the same project. ® ISO Properties, Inc., 2004 PSA without professional liability insurance (contractor) Last Revised: 10102113 Page 1 of 1 ❑ Vendor Initials Page 17 Page 79 Exhibit A RANCHO CUCAMONGA REQUEST FOR PROPOSALS ("RFP") # 18/19-004 FOR ABOVE GROUND FUEL ISLAND MAINTENANCE SERVICES City of Rancho Cucamonga Procurement Division 10500 Civic Center Drive Rancho Cucamonga, California 91730 Deadline for Submissions: September 4, 2018, by 3:00 pm Page 80 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 1. GENERAL INFORMATION 1.1 INTRODUCTION The City of Rancho Cucamonga (hereinafter "City") and Rancho Cucamonga Fire Protection District (hereinafter "RCFPD") is inviting qualified Vendors to submit a proposal response for Above Ground Fuel Island Maintenance Services in accordance with the minimum Scope of Services indicated herein. Vendors wishing to participate in the RFP solicitation must be registered as a Vendor on the City Vendor List. Vendor registration can be accomplished by visiting the City website at www.City ofrc.us. 1.2 SITE TOUR There will be a Site Tour on August 15, 2018 at 8:00 am. Vendors will meet at the City's Corporate Yard at 8794 Lion St., Rancho Cucamonga, in front of the Public Works building. Vendors will remain outside until the Site Tour begins. There will be two additional sites that will be visited for this tour; Although attending the pre -proposal conference and site tour is not mandatory, attendance is strongly recommended. The City and RCFPD will not incur or accept change orders to any RFP submittal response because of the Contractor not attending and consequently under -bidding the project. Contractors will be expected to make themselves aware of all site conditions at each site prior to submitting a proposal. The Contractor assumes the risk of any conditions not identified in Attachment A.1 which would have been reasonably revealed by such inspection during the site visit. Contractors attending the pre -proposal conference and site tour must complete a "Waiver of Release Hold Harmless and Agreement Not to Sue, Exhibit H" attached herein. Waivers must be submitted to Ruth Cain, CPPB, Procurement Manager, at the time of your RSVP due no later than August 13, 2018 by 9:00 am. Contractors will not be granted admittance to participate in the Pre -Proposal Conference or Site Walk without having submitted a signed Waiver prior to the date and time of the event. Site tour locations are; City Hall, Corporate Yard, Fire Training Academy, Red Hill Park, and the Sports Center Gym. Further information regarding the locations will be provided to Contractors at the pre -conference meeting. 1.3 PROPOSAL DELIVERY AND SCHEDULE OF EVENTS The Vendor is solely responsible for ensuring that the full RFP response is received electronically via Planet Bids in accordance with the solicitation requirements and prior to the due date and time specified in the below Schedule of Events. Please note, there will be no paper responses accepted. The City and RCFPD shall not be responsible for any delays by transmission errors. "Exhibit B, Vendor References are to be Submittals Due: September 4, 2018, by 3:00 p.m. Page 2 of 39 Page 81 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services submitted in combination with the RFP response but ONLY as a separate attachment under its own Title Page, "Exhibit B, Vendor References". Cost or references are not to be discussed in any other section of Vendor's RFP response other than Exhibit B, Vendor References and line item submittal. Failure to comply with this instruction will deem said RFP response as non-responsive and will not be considered any further during evaluation process. Schedule of Events: • :»] Site Tour Questions Due Addendum Issued RFP Response Due Date Vendor Interviews / Presentation Letter of Intent to Award August 2, 2018 August 15, 2018 at 8:00 am August 21, 2018 by 3:00 pm August 27, 2018 September 4, 2018 by 3:00 pm TBD TBD (The City and RCFPD reserves the right to change schedule of events without prior notice or responsibility to Vendor.) 1.4 DISCREPANCIES OR OMISSIONS Vendors finding discrepancies or omissions in the RFP or having any doubts as to the meaning or intent of any part thereof shall submit such questions or concerns in writing electronically via Planet Bids. No responsibility will be accepted for oral instructions. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP. 1.5 CONTINGENCIES This RFP should not be considered as a Contract to purchase goods or services but is a Request for Proposal in accordance with the Terms and Conditions herein and will not necessarily give rise to a Contract. However, RFP responses should be as detailed and complete as possible to facilitate the formation of a Contract based on the RFP response(s) that are pursued should the City and RCFPD decide to do so. Completion of this RFP form and its associated appendices are a requirement. Failure to do so may disqualify your RFP response submittal. Vendors must submit signed RFP responses by the due date and time as specified herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested. If only one RFP response is received, the City and RCFPD reserves the right to discard the response and re -bid the RFP. Submittals Due: September 4, 2018, by 3:00 p.m. Page 3 of 39 Page 82 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services Any Scope of Services, Contingencies, Special Instruction and/or Terms and Conditions applicable to this RFP and any Purchase Order derived thereafter shall be effective as of the issue date of Purchase Order (the "Effective Date"), and shall remain in full force and effect until sixty (60) days after the City and RCFPD has accepted the work in writing and has made final payment, unless sooner terminated by written agreement signed by both parties. 4.6 QUESTIONS AND CLARIFICATIONS All questions or clarification requests must be submitted directly through the City and RCFPD's bid system on or before August 21, 2018 by 3:00 p.m. Answers and/or clarifications will be provided in the form of an Addendum and will be posted for download from the City bid system in accordance with the above "Schedule of Events". From the issuance date of this Request for Proposal until a Vendor is awarded, Vendors are not permitted to communicate with any City and RCFPD staff or officials regarding this procurement, other than during interviews, demonstrations, and/or site visits, except at the direction of Ruth Cain, CPPB, Procurement Manager, the designated representative of the City and RCFPD. 4.7 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION All materials submitted in response to the RFP solicitation will become the property of the City and RCFPD and will be returned only at the City and RCFPD's option and at the expense of the Vendor submitting the RFP response. A copy of the RFP response will be retained for official files and become a public record. Any material that a Vendor considers as confidential but does not meet the disclosure exemption requirements of the California Public Records Act should not be included in the Vendor's RFP response as it may be made available to the public. If a Vendor's RFP response contains material noted or marked as confidential and/or proprietary that, in the City and RCFPD's sole opinion, meets the disclosure exemption requirements, then that information will not be disclosed pursuant to a written request for public documents. If the City and RCFPD does not consider such material to be exempt from disclosure, the material may be made available to the public, regardless of the notation or markings. If a Vendor is unsure if its confidential and/or proprietary material meets disclosure exemption requirements, then it should not include such information in its RFP response because such information may be disclosed to the public. Submittals Due: September 4, 2018, by 3:00 p.m. Page 4 of 39 Page 83 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 1.8 KNOWLEDGE OF REQUIREMENTS The Vendor shall carefully review all documents referenced and made a part of the solicitation document to ensure that all information required to properly respond has been submitted or made available and all requirements are priced in the RFP response. Failure to examine any documents, drawings, specifications, or instructions will be at the Vendor's sole risk. Vendors shall be responsible for knowledge of all items and conditions contained in their RFP responses and in this RFP, including any City and RCFPD issued clarifications, modifications, amendments, or addenda. The City and RCFPD will provide notice of any changes and clarifications to perspective Vendors by way of addenda to the City and RCFPD's website; however, it is the Vendor's responsibility to ascertain that the RFP response includes all addenda issued prior to the RFP due date. 1.9 RESERVATION OF RIGHTS The issuance of this RFP does not constitute an agreement by the City and RCFPD that any contract will be entered by the City and RCFPD. The City and RCFPD expressly reserves the right at any time to: • Waive or correct any defect or informality in any response, RFP, or RFP procedure. • Reject any or all RFPs. • Reissue a Request for RFPs. • Prior to submission deadline for RFPs, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFP, or the requirements for contents or format of the RFPs. • The City and RCFPD recognizes that price is only one of several criteria to be used in judging a product or service, and the City and RCFPD is not legally bound to accept the lowest RFP response. • The City and RCFPD reserves the right to conduct pre -award discussions and/or pre -Contract negotiations with any or all responsive and responsible Vendors who submit RFP responses. • Procure any materials, equipment or services specified in this RFP by any other means. • Determine that no project will be pursued. • The City and RCFPD reserves the right to inspect the Vendor's place of business prior to award or at any time during the contract term or any extension thereof, to determine the Vendor's capabilities and qualifications. Submittals Due: September 4, 2018, by 3:00 p.m. Page 5 of 39 Page 84 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 1.10 CALIFORNIA'S PUBLIC RECORDS ACT The City and RCFPD complies with the California Public Records Act, Government Code Section 6253. (a) Public records are open to inspection always during the office hours of the state or local agency and every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable portion of a record shall be available for inspection by any person requesting the record after deletion of the portions that are exempted by law. Neither an RFP in its entirety, nor proposed prices shall be considered confidential and proprietary. Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this RFP are subject to California's Public Records Act. The City and RCFPD's receipt, review, evaluation or any other act or omission concerning any such information shall not create an acceptance by the City and RCFPD or any obligation or duty to prevent the disclosure of any such information except as required by Government Code Section 6253. Companies who submit information they believe should be exempt from disclosure under the Public Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information is requested under the Public Records Act, the City and RCFPD shall make a final determination if any exemption exists for the City and RCFPD to deny the request and prevent disclosure. The City and RCFPD will withhold such information from public disclosure under the Public Records Act only if the City and RCFPD determines, in its sole discretion, that there is a legal basis to do so. 2. MINIMUM REQUIREMENTS 2.1 BUSINESS LICENSE The selected Vendor awarded a Contract shall be required to obtain a Rancho Cucamonga Business License no later than five (5) business days from notification of award prior to being issued a Purchase Order. Awarded Vendor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties required underthis RFP and will provide copies of licenses/certifications immediately upon request throughout the term of the Contract. Vendors shall be responsible for knowledge of all items and conditions contained in their RFP responses and in this RFP, including any City and RCFPD issued clarifications, modifications, amendments, or addenda. The City and RCFPD will provide notice of any changes and clarifications to prospective Bidders by way of addenda to the City website; however, it is the Vendor's responsibility to ascertain that the RFP includes all addenda issued prior to the RFP due date. Submittals Due: September 4, 2018, by 3:00 p.m. Page 6 of 39 Page 85 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 2.2 PREVAILING WAGES Where labor is required for public work as a part of any requirement covered by this RFP, pursuant to the provisions of the Labor Code of the State of California, Vendor(s) shall pay no less than those minimum wages. 2.3 REPRESENTATIVES Should the awarded Vendor require the services of a third -party to complete the Scope of Services indicated in this RFP, the awarded Vendor will not assign, transfer, convey or otherwise dispose of the contract or its right, title or interest in or to the same, or any part thereof. Any attempt by the awarded Vendor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. The awarded Vendor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services including Vendors subcontractor. All Services shall be performed by the awarded Vendor or under the awarded Vendor's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by state and local law to perform such services. The awarded Vendor shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Vendor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the services. In case of default by the Vendor, the City and RCFPD may take the following actions which shall include but not be limited to; cancellation of any purchase order, procurement of the articles or service from other sources and may deduct from unpaid balance due to the Vendor, or may bill for excess costs so paid, and the prices paid by the City and RCFPD shall be considered the prevailing market prices paid at the time such purchase is made, withholding of payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries, or Vendors for delivery, which do not meet specifications, will be for the account of the Vendor. Submittals Due: September 4, 2018, by 3:00 p.m. Page 7 of 39 Page 86 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services City and RCFPD Representative: For the purposes of this Agreement, the contract administrator and City and RCFPD's representative shall be , or such other person as designated in writing by City and RCFPD ("City and RCFPD's Representative"). It shall be the Vendor's responsibility to assure that City and RCFPD's Representative is kept informed of the progress of the performance of the services, and the Vendor shall refer any decisions that must be made by City and RCFPD to City and RCFPD Representative. Unless otherwise specified herein, any approval of City and RCFPD required hereunder shall mean the approval of the City and RCFPD Representative. Vendor Representative: For the purposes of this Agreement, is hereby designated as the representative of the successful Vendor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith ("Vendor's Representative"). It is expressly understood that the experience, knowledge, capability and reputation of the Vendor's Representative were a substantial inducement for City and RCFPD to enter into this Agreement. Therefore, the Vendor's Representative shall be responsible during the term of this Agreement for directing all activities of Vendor and devoting sufficient time to personally supervise the services hereunder. The successful Vendor may not change the Vendor's Representative without the prior written approval of City and RCFPD's Representative. 2.4 EMPLOYEE CONDUCT All Vendor personnel must observe all City and RCFPD regulations in effect at the location where the Services are being conducted. While on City and RCFPD property, the Vendor's personnel shall be subject to oversight by City and RCFPD staff. Under no circumstances shall the Vendor's or Vendor's sub -contractor personnel be deemed as employees of the City and RCFPD. Vendor or Vendor's subcontractor personnel shall not represent themselves to be employees of the City and RCFPD. Vendor's personnel will always make their best efforts to be responsive, polite, and cooperative when interacting with representatives of the City and RCFPD, or any other City and RCFPD employees. The Vendor's personnel shall be required to work in a pleasant and professional manner with City and RCFPD employees, outside Vendors and the public. Nothing contained in this RFP shall be construed as granting the Vendor the sole right to supply personal or contractual services required by the City and RCFPD or without the proper City and RCFPD approval and the issuance of a Purchase Order. Submittals Due: September 4, 2018, by 3:00 p.m. Page 8 of 39 Page 87 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 3. RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS To be considered responsive and evaluate RFP responses fairly and completely Vendors must comply with the format and submission requirements set out in this RFP, and provide all information requested. Failure to comply with this instruction will deem said RFP response as non-responsive and will not receive further consideration in the evaluation process. RFP submittals are due on the due date and time indicated in the above schedule of events. Submittals shall be submitted electronically via Planet Bids; no paper RFPs will be accepted. RFP responses must include the following information and in the exact order and format as shown: Vendors shall submit one (1) original RFP. Responses should be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of content. A detailed index with Title Pages at the beginning of each section is required. 3.4 COVER LETTER/ INTRODUCTION RFP responses must include the complete name and address of Vendor and the name, mailing address, and telephone number of the contact person regarding the RFP response. A signature by an authorized representative must be included on each RFP response. Said signature will be considered confirmation of the Vendors ability and willingness to comply with all provisions stated herein. 3.2 TABLE OF CONTENTS The Table of Contents must be a comprehensive listing of the contents included in your RFP response. This section must include a clear definition of the material, exhibits and supplemental information identified by sequential page numbers and by section reference numbers. 3.3 EXECUTIVE SUMMARY The Executive Summary shall condense and highlight the contents of the Vendor's RFP response to provide the Evaluation Committee with a broad understanding of the Vendor's approach, Proposal, experience and staffing. Submittals Due: September 4, 2018, by 3:00 p.m. Page 9 of 39 MEMS City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 3.4 EXPERIENCE The Vendor shall provide a concise statement demonstrating the Vendor's Proposal, experience, expertise and capability to perform the requirements of this RFP. Provide a brief history of your company, including; • The number of years in business, • The firms service commitment to customers, • If the firm is involved in any pending litigation that may affect its ability to provide its proposed solution or ongoing maintenance or support of its products and services. • State whether your firm is an individual proprietorship, partnership, corporation, or private nonprofit firm, and the date your company was formed or incorporated. 3.5 THIRD -PARTY/ SUBCONTRACTORS If the Vendor intends to subcontract, a detailed list of any sub -contractors, partners, or third -party Vendors who will be involved in the implementation of the proposed services including but not limited to: • Description of the Vendor's experience with each of the proposed subcontractors, • Three (3) customer references for each subcontractor to include references names, addresses, and telephone numbers, for products and services like those described in this RFP, • Describe the specific role of each. 3.6 STAFF BIOGRAPHIES Submit the resumes of the individuals who will be performing the services for the City and RCFPD. Resumes shall be formatted in the following order: • Position with the Company, • Length of time with the Company, • Licenses, registrations and certifications as required by law to perform the Scope of Work described herein, • Educational background, • Role in the Project, • Experience with the minimum requirements stated herein, • Work history on similar or like projects with the other municipalities. Submittals Due: September 4, 2018, by 3:00 p.m. Page 10 of 39 Page 89 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 3.7 PROPOSAL RESPONSE Under this section vendors shall provide a full, detailed response to the City and RCFPD's Scope of Services listed herein. Vendors should be as thorough as possible in their response as it may be the only opportunity to convey information regarding your business, ability and qualifications to complete the services needed. 3.8 NON -DISCLOSURE CONFLICT OF INTEREST Specify any possible conflicts of interest with your current clients or staff members and the City and RCFPD. A signed "Conflict of Interest and Non -Disclosure Agreement, Exhibit A" included herein must be submitted under this section. 3.9 COMPANY REFERENCES Provide a minimum of four (4) references, preferably with other municipalities in which similar services are being performed. References must be for work performed or completed in the past three (3) years. The "Reference Worksheet, Exhibit B", must be submitted separate, clearly marked with the RFP number, project title, Exhibit B, Reference Worksheet and firm's name. References are not to be discussed in any other area of the RFP submittal. Failure to comply with this instruction will deem the RFP response as non- responsive and will not be considered any further in the evaluation process. 3.10 PROFESSIONAL SERVICE AGREEMENT In addition to the acceptance of the City and RCFPD's Terms and Conditions, the successful Vendor will be required to enter into a Professional Services Agreement ("PSA") with the City and RCFPD, a "Sample" of which is attached in the City and RCFPD's bid system for review. All requirements of said PSA must be completed by the successful Vendor and signed by both applicable parties prior to any services being rendered. This RFP sets forth some of the general provisions which may be included in the final PSA. In submitting a response to this RFP, Vendor will be deemed to have agreed to each clause unless otherwise indicated in the "Exception Summary, Exhibit C" and the City and RCFPD agrees to either accept the objection or deviation or change the PSA language in writing. Failure to raise any objections at the time of this RFP response submittal will result in a waiver of objection to any of the contractual language in the PSA at any other time. The signed Exception Summary shall be included under this section of the RFP response. 3.11 INSURANCE Proposers must meet all insurance requirements as outlined in the Professional Services Agreement. Ability to comply with said requirements must be indicated with signature of the "Acknowledgement of Insurance Requirements and Certification of Ability to Provide Coverages Specified, Exhibit D", which must be submitted with the Bid under the Insurance tab. The awarded Vendor will be responsible for providing the Submittals Due: September 4, 2018, by 3:00 p.m. Page 11 of 39 Page 90 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services required Certificates of Insurance and must be the Named Insured on the Certificates. Certificates of Insurance from any other entity other than the awarded Vendor, will not be accepted. 3.42 ADDENDUM ACKNOWLEDGEMENT The Vendor shall hereby acknowledge they have received all posted Addendums, if any. The Vendor understands failure to acknowledge any addenda issued may cause the response to be considered non- responsive. It is the Vendor's responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP. Vendors must indicate their acknowledgement of any Addendums by way of signature on the "Addendum Acknowledgement Form, Exhibit E" and must be included under this section of the RFP response. 3.43 VENDOR CERTIFICATION Vendors must verify by way of signature to "Exhibit F, Vendor Certification Form" that Vendor nor any of its proposed subcontractors are currently under suspension or debarment by any state or federal government agency, and that neither Vendor not any of its proposed subcontractors are tax delinquent with the State of California. The signed exhibit must be included under this section of the RFP response. 3.44 SIGNATURE OF AUTHORITY Completion of this RFP form and its associated Exhibits are a requirement. Failure to do so may disqualify your RFP response submittal. Vendors must submit one (1) original, signed RFP response by the due date and time as specified herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested. If only one RFP response is received, the City and RCFPD reserves the right to discard the response and re -bid. "Exhibit G", Signature of Authority must be included with the Vendor RFP response. 3.45 RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE Contractors attending the pre -proposal conference and site tour must complete a "Waiver of Release Hold Harmless and Agreement Not to Sue, Exhibit H" attached herein. Waivers must be submitted to Ruth Cain, CPPB, Procurement Manager, at the time of your RSVP due no later than August 16, 2018 by 9:00 am. Contractors will not be granted admittance to participate in the Pre -Proposal Conference or Site Walk without having submitted a signed Waiver prior to the date and time of the event. Submittals Due: September 4, 2018, by 3:00 p.m. Page 12 of 39 Page 91 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 3.16 LINE ITEM PRICING In combination with the RFP response, Vendors shall also submit line item pricing in Planet Bids. Line item pricing shall be provided in accordance to the items listed on the "Line Items" tab in Planet Bids. This pricing is not an estimate and is the firm price for each item listed. Vendor quotes outside of the pricing listed in Planet Bids will not be accepted. Any additional cost required should be noted in the Additional Cost line item and a summary of the cost provided in the notes section of the line item. Cost shall not be discussed in any other area of the RFP response other than the "Line Item" tab in Planet Bids. The City and RCFPD will not be obligated to any cost not identified in the Cost Proposal submission. Failure to provide the required Cost Proposal in the requested format and on the City and RCFPD's Form will cause Vendors submittal to be non-responsive and be eliminated from any further consideration. Any questions regarding how to correctly submit vendor pricing should be submitted by the due date and time indicated in the schedule of events. 3.17 PARTICIPATION CLAUSE It is hereby understood that other governmental entities, such as cities, counties, and special/school districts may utilize this RFP response at their option for equipment or services at the RFP response price. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City and RCFPD is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order placement and payments to the Vendor. A signed "Participation Clause, Section 5.8 herein" must be included under this section of the RFP response. 4. SCOPE OF SERVICES 4.1 GENERAL SCOPE OF SERVICES The scope of work to be performed in general consists of, but is not limited to, the complete, continuous, consistent and safe Maintenance and Testing of the Aboveground Fuel Storage Tanks, Fuel Dispensers, Fuel Management System, and Related Facilities. The contractor shall utilize green products whenever possible. A list of green products to be utilized by the contractor shall be sent to the City and RCFPD for filing. The Contractor shall provide services pursuant to a scope of work. All work shall be scheduled 72 hours in advance. Copies of all completed reports shall be submitted to the City and RCFPD as directed. Submittals Due: September 4, 2018, by 3:00 p.m. Page 13 of 39 Page 92 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services The contractor agrees to maintain all the designated Aboveground Fuel systems covered by this Agreement as necessary to ensure continuous operation of same within the equipment manufacturers' specifications and consistent with the original system design intent. All maintenance and testing shall comply with the current relevant California Building Codes, applicable codes and standards, and manufacturer's recommendations. Work will be inspected for quality and completion. Should areas be found that are unacceptable, the contractor will be expected to re -inspect, maintain, adjust, lubricate equipment in that area without additional cost to the City and RCFPD. The Public Works Services Director shall be the sole judge as to the adequacy and quality of services rendered. 4.2 SCHEDULE OF PROPERTIES The site list and existing equipment registers included in Schedule 1 provide the location of the sites or premises at which the work is to be carried out and nominates the plant and equipment to be inspected and serviced. The following facilities are to receive Fuel Island Maintenance as specified in this contract: Building Fire Station 171 Fire Station 172 Fire Station 173 Fire Station 174 Fire Station 175 Fire Station 176 Fire Station 177 Public Works Service Center Stadium Complex Address 6627 Amethyst Ave. 9612 San Bernardino Rd. 12270 Firehouse Ct. 11297 Jersey Blvd. 11108 Banyan St. 5840 East Ave. 9270 Rancho St. 9153 9th St. 8408 Rochester Ave. "The City and RCFPD reserve the right to add or delete service locations during the term of this contract. Upon inspection of premises, if equipment registers are found to be out of date or inaccurate, Contractor must correct as appropriate and notify Contract Manager. The registers are to be verified and corrected prior to bid. Submittals Due: September 4, 2018, by 3:00 p.m. Page 14 of 39 Page 93 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 4.3 CONTRACT BOND The Contractor shall furnish a good and sufficient surety bond issued by a surety company authorized to do business in the State of California in the sum equal to 100% of the total contract amount, conditioned for the Faithful Performance by the Contractor of all covenants, stipulations any agreements contained in said contract; in addition, the Contractor shall furnish a Labor and Materials Bond in a sum equal to 100% of the contract price, as required by the provisions of Section 3248 of the California Civil Code. 4.4 PRICE The contract price paid for Fuel Island Maintenance shall include full compensation for furnishing all labor, replacement parts, equipment, materials, and incidentals, and for doing all the work involved in providing Fuel Island Maintenance in conformance with the specifications herein, and as directed by the Public Works Services Director or designated representative. All quoted pricing will become effective at the time of agreement and signature by both parties of a PSA. Pricing shall remain in effect through June 30, 2020. No incremental increase due to wage escalations or other events will be considered during the initial term of the contract. 4.5 CONTRACT INVOICES The Contractor shall prepare separate preventive maintenance invoices for each facility covered under this contract that shows the date, time, and location of every preventive maintenance check. Extra work completed during the maintenance check shall be included on the invoice. A copy of the written reports (work orders) required by section 903-3.2 shall be submitted with each preventive maintenance invoice. In addition, the Contractor shall prepare a separate invoice for each routine or emergency call out for extra work completed during the billing period. The extra work invoice shall include the facility, list of equipment serviced, summary of the work performed, and a detailed breakdown of all costs. A copy of all supplier invoices and the written report (work order) required by section 4.6.1 shall be submitted with each extra work invoice. Invoices shall be submitted to City and RCFPD within thirty (30) days following the end of the month of the reporting period. Invoices and summary reports for reporting period ending on June 30th shall be submitted to City and RCFPD by August 1st. Any further invoices after this date for the previous fiscal year (July 1st to June 30th of subsequent calendar year) will be denied. Submittals Due: September 4, 2018, by 3:00 p.m. Page 15 of 39 Page 94 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 4.6 SERVICE DELIVERY PERFORMANCE 4.6.1 GENERAL The following general service delivery process shall be undertaken: a) Contact Site representatives (where applicable) and arrange Site access to plant and Equipment nominated on the schedules; b) visit premise, report to Site representative and inspect nominated plant and Equipment; c) inspect and service nominated plant and Equipment in accordance with service schedules; d) identify additional maintenance requirements and refer to the Site representative and the Public Works Services Director for consideration; e) carry out any additional work approved by the Public Works Services Director; f) clean and tidy work area; g) complete Service Reports for all plant inspected; h) prepare summary Service Reports and submit to the Public Works Services Director; and i) submit claim for payment complete with all Service Reports and summary Service Reports. In addition to routine servicing, the Contractor may be required to undertake maintenance work, in response to breakdowns, call -outs or because of an inspection during a routine service visit, or upon request from an authorized representative. The Contractor shall minimize the need for call -outs by inspecting the systems during routine service visits with the view to completing any additional maintenance needed during these visits. 4.6.2 SCHEDULE Contractor shall provide a master schedule within ten (10) calendar days after the effective date of this Price Agreement which clearly shows the specific tasks to be performed under preventive maintenance and the proposed dates for completing the work. 4.6.3 HOURS OF SERVICE Contractor shall provide all preventive maintenance work during regular working hours on regular working days. The City and RCFPD's regular working hours are from 6:00 am to 4:30 pm, Monday through Friday, except: (a) recognized City and RCFPD holidays; (b) the week between Christmas and New Year's; Submittals Due: September 4, 2018, by 3:00 p.m. Page 16 of 39 Page 95 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services and (c) other days specifically designated by the Public Works Services Director or designated representative. Contractor shall provide emergency call -out service on a 24-hour, 7 days a week basis. 4.6.4 CONTINUITY OF EXISTING SERVICE The Contractor must avoid disruption to the day to day operations as much as possible. Following the delivery of any service or works the facilities are to be left in an appropriate state to that intended purpose. The Contractor must investigate and become familiar with any facility services which proposed works may affect. If the maintenance works may adversely affect any facility service, the Contractor must seek direction from the Public Works Services Director prior to proceeding with the works. The Contractor must ensure that all emissions including noise and odor from the contractor's plant, equipment and materials are within legislative and regulatory requirements and avoid disruption to Facilities services as far as practical. The Contractor must consult with the Public Works Services Director about proposed works if there is doubt as to the adverse impact on the Facilities services. 4.6.5 PROTECTION OF CITY AND RCFPD PROPERTY During execution of the work, the Contractor shall take special care to protect City and RCFPD property. Contractor shall keep the premises free from debris and accumulation of waste and shall remove construction smears and stains from finished surfaces. Contractor shall remove all surplus materials and tools from site at completion of each workday. The Contractor shall return City and RCFPD property damaged because of work under this contract to its original condition at no additional cost to the City and RCFPD. 4.6.6 DAMAGE TO CITY AND RCFPD FACILITIES The Contractor shall be held responsible for all damage that is caused by his work, workmen, or by his Subcontractors and the Subcontractor's employees or hires. Patching and replacing of damaged work, shall be done as directed by the Owner, but the cost of same shall be paid by the Contractor. Submittals Due: September 4, 2018, by 3:00 p.m. Page 17 of 39 Page 96 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services At completion of the Work, damage to any portion of the facilities, including but not limited to building interiors and exteriors, drives, walks, underground and overhead work, and the like used by or during the Work of this Contract shall be repaired or replaced in like manner to the satisfaction of the Owner at Contractor's expense. 4.6.7 SITE SECURITY Service technicians are to sign in and out when they arrive and depart the premises. While performing work within the City and RCFPD's facilities, the Contractor's personnel will not admit anyone into said facilities. The City and RCFPD assumes no liability for loss or damage to Contractor - owned property held or left upon City and RCFPD premises. 4.6.8 EMPLOYEE SECURITY Contractor's employees shall be in a Contractor -supplied uniform always when working on City and RCFPD property. The name of the company shall appear on the front of each uniform. A Contractor - provided, clearly readable name identification device consisting of the employee's name, photograph and the company name shall be pinned on the front of uniform always. 4.6.9 MEETINGS The Contractor or Contractor's Representative shall attend meetings with the Public Works Services Director or designated representative to review the services. Said meetings will be scheduled at least quarterly but may be held more frequently at the discretion of the Public Works Services Director. At the meetings the Contractor shall submit an updated work/staffing schedule outlining specific tasks to be performed during the next billing cycle. The meeting will be held at a time and location to be determined by the Public Works Services Director or designated representative. 4.6.10 COMMUNICATIONS The Contractor shall provide a cellular telephone to the Contractor's representative. The Contractor's representative shall carry the telephone on his/her person always during the workday for communication with the Public Works Services Director. The Contractor's representative shall be on call 24 hours per day for emergencies within the contract areas. Submittals Due: September 4, 2018, by 3:00 p.m. Page 18 of 39 Page 97 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 4.6.11 DISPATCHING Contractor shall furnish a single point of contact to City and RCFPD for the placement of faxed or phone service requests to the contractor. This contact shall be furnished as a part of the contract and at no additional cost to City and RCFPD. The dispatch service shall be available from 6:00 a.m. to 10:00 p.m. (local time). The Contractor shall make provisions for after-hours dispatching and provide regularly updated phone numbers for this purpose to the Public Works Services Director or designated representative. 4.6.12 NON -RESPONSIVENESS OF CONTRACTOR Failure of the Contractor or the supervisors to respond immediately to the telephone, pager, or radio notification by the Public Works Services Director or designated representative of an emergency condition, or failure of the Contractor to respond within two days of written notification by the Public Works Services Director or designated representative, shall give the Public Works Services Director or designated representative the right to cause necessary work to be performed by City or RCFPD crews, other contractors, or day labor and any costs incurred in so doing shall be deducted from contract payments. 4.6.13 QUALIFICATIONS OF CONTRACTOR Contractor must be a responsible firm that has been in continuous existence and has provided continuous services for the maintenance and testing of aboveground fuel facilities services in a government or commercial setting for at least three (3) years. Minimum Contractor qualifications are listed below, and copies must be provided at time of bid • Trained in Aboveground Fuel Storage Tank maintenance and testing; • Demonstrated experience in conducting Aboveground Fuel Storage Tank maintenance and testing; • California Contractor's License Class C -61/D-40 (Service Station Equipment and Maintenance) with a Hazardous Substances Removal and Remedial Actions certification; • Syntech FuelMaster Authorized Service Representative; • International Code Council -California UST Service Technician, • International Code Council -Vapor Recovery Systems/Parts Installer; • International Code Council -California UST Installer and Retrofitter; • International Code Council -California UST System Operator; • Coaxial Balance II Enhanced Vapor Recovery Equipment License; Submittals Due: September 4, 2018, by 3:00 p.m. Page 19 of 39 Page 98 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services • South Coast Air Quality Management District -Rule 461 Vapor Recovery Compliance tester; • OMNTEC Tank Monitoring Systems; • Veeder-Root-Tanks Monitoring Systems; • 40 -Hour Hazwoper Certified; • Universal Sensors and Devices -Leak Alert Monitoring Systems. • Have in place all labor, equipment, materials, tools, and supervision required to perform the work associated with this service. • Hold the necessary City and RCFPD, County, State, and Federal permits or licenses to perform the services herein. 4.6.14 QUALIFICATIONS OF CONTRACTOR'S EMPLOYEES The Contractor shall ensure that his/her staff is adequately trained for the Fuel Island maintenance tasks contained herein. All services shall be performed by personnel directly employed or sub contracted and/or supervised by the Contractor. All work shall be performed by a journeyman level technician. Apprentices may not work alone but may assist the Mechanic as needed. If the City and RCFPD becomes dissatisfied with the performance of any persons assigned to perform the services under this Contract, the Contractor agrees, upon request from the Public Works Services Director or designated representative, to assign other qualified personnel to perform these services. The Contractor shall specify a Foreman who will have responsibility for performance of contract service. The Foreman shall be competent to supervise all aspects of the contract and shall be available on site within two (2) hours after notification during the performance of contract work. The Public Works Services Director or designated representative shall be notified in writing of the name of the Foreman and of changes in personnel appointed to fulfill the function, or of substitutions of personnel due to illness or leave. The Foreman shall, in the absence of the Contractor, act for the Contractor as the Contractor's Representative. The Contractor's Foreman shall be fluent in the English language and possess adequate skills to communicate verbally and in writing with the City and RCFPD and/or the Public Works Services Director or designated representative. The Contractor shall provide a list of all employees and their supervisors who may work upon the City and RCFPD premises. Submittals Due: September 4, 2018, by 3:00 p.m. Page 20 of 39 Page 99 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 5. SCHEDULED MAINTENANCE 5.4 GENERAL Refer to Schedule 1 and Schedule 2 for nominated scheduled maintenance activities and frequency by equipment type. The Contractor shall regularly and systematically provide the Maintenance and Testing of Aboveground Fuel Storage Tanks, Fuel Dispensers, and Related Facilities as described herein. 5.2 CONTRACTOR FURNISHED ITEMS Contractor shall provide all replacement parts, labor, supervision, materials, tools, equipment, and incidentals to perform the services required by this contract. Materials, replacement parts, equipment, and supplies provided shall be of the type and quality used in large-scale commercial service station maintenance operations, shall meet the requirements specified herein, and shall be approved by the Public Works Services Director or designated representative before use. Contractor shall: a) Maintain a reasonable supply of parts for various service station equipment covered under this contract. b) Maintain a reasonable supply system for acquisition of additional parts for various service station systems which will provide all the necessary parts either immediately or with minimal delay. c) Insure all parts used in performance of this work shall be new and shall meet or exceed original equipment manufacturer's specifications. Any parts other than those manufactured by the original manufacturer shall be approved by the Public Works Services Director or designated representative before they are incorporated in this work. d) Furnish, install and maintain all warning devices, i.e., barricades, cones, etc. required to adequately protect the public, City and RCFPD staff and other workers during the performance of the work. e) Perform all work in accordance with generally accepted industry practice for safe and efficient operation. f) Warranty all labor and materials used in the work for a period of one (1) year, or in accordance with manufacturer's warranty if longer, after completion of the work. g) Identify and advise the City and RCFPD of any additional maintenance work that may be required to maintain the efficient operation and useful life of the equipment. Submittals Due: September 4, 2018, by 3:00 p.m. Page 21 of 39 Page 100 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services Within 15 days of award of contract, Contractor shall submit a list of the materials to be used to Public Works Services Director or designated representative for approval. The list shall include manufacturer's name, brand name, and statement certifying that materials meet or exceed contract requirements. Material Safety Data Specification sheets (MSDS sheets) for all proposed materials and usage instructions and caution notes are required at this time. The Contractor shall submit samples of materials to be used as required by the Public Works Services Director or designated representative. 5.3 PREVENTATIVE MAINTENANCE Preventive maintenance shall be performed at the locations and at the minimum frequencies specified herein. All preventive maintenance will be paid for under the lump sum price portion of the contract which shall include full compensation for furnishing all labor, materials, tools, equipment, transportation, and incidentals for doing all work involved in providing the "Preventive Maintenance" described herein and as directed by the Public Works Services Director or designated representative. Contractor shall perform all manufacturers' recommended maintenance for each piece of equipment. The maintenance schedules shown in Schedule 2 are supplementary and in addition to the manufacturers' recommendations. These maintenance schedules together with the manufacturers' recommended maintenance constitute the minimum level of preventive maintenance required by this contract. Omission from these schedules does not constitute a redaction from the manufacturer's maintenance schedules. 5.4 EXTRA WORK Extra work may be required because of deficiencies noted by the Contractor during preventive maintenance visits or as directed by the City and RCFPD. Extra work will not be performed without prior approval by the Public Works Services Director unless a condition exists wherein it appears there is a danger of injury to persons or property. Deficiencies to service station components identified during a regular maintenance service call shall be corrected during that service call. If it is not possible to correct the problem during the service call the nature of the deficiency along with an estimated time of completion will be reported to the Public Works Services Director or designated representative at the end of the regular maintenance service call. Submittals Due: September 4, 2018, by 3:00 p.m. Page 22 of 39 Page 101 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services Payment for extra work shall be in accordance with the hourly rates and unit prices in the Extra Work Schedule. The invoiced amount for parts or materials not listed in the schedule will be at the Contractor's cost including sales tax plus 15%; the 15% being for the Contractor's costs of overhead. The City and RCFPD reserve the right to cause any extra work deemed necessary by the Public Works Services Director to be performed by City or RCFPD crews, other contractors, or day labor, at no cost to the Contractor. 5.5 EMERGENCY SERVICE All emergency services will be paid on a time and materials basis in accordance with the hourly rates and unit prices listed in the proposal. The invoiced amount for parts or materials not listed in the schedule will be at the Contractor's cost including sales tax plus 15%; the 15% being for the Contractor's costs of overhead. An Emergency for purposes of this contract is any condition causing a piece of equipment covered under this contract to become inoperable or preventing the safe operation thereof. Contractor shall provide emergency call -out service on a 24-hour, 7 days a week basis. Contractor shall respond immediately and have staff on site with all necessary tools, equipment and materials to begin work within one (1) hour of notification of an emergency condition, seven (7) days per week and twenty-four (24) hours per day. 5.6 LABOR The fixed hourly rate shall be all-inclusive of all related costs that the Contractor will incur to provide routine and emergency extra work as needed, including, but not limited to: employee wages and benefits; clerical support; overhead; profit; licensing; insurance; materials; supplies; tools; equipment; telecommunications; document copying; etc. Man hours paid under this contract shall be only for productive hours at the job site. Time spent for transportation of workers, material acquisition, handling and delivery, or for movement of Contractor owned or rental equipment is not chargeable directly but is overhead and the cost shall be included in the hourly rate. The regular hourly rate for labor shall be paid for all hours worked during the City and RCFPD's regular working hours from 6:00 a.m. to 4:30 p.m. Submittals Due: September 4, 2018, by 3:00 p.m. Page 23 of 39 Page 102 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services The afterhours labor rate shall be paid for work completed at times other than regular working hours, excluding City and RCFPD holidays. The holiday rate shall be paid for work completed on City and RCFPD recognized holidays only. Contractor must have prior verbal and/or written approval to work outside normal business hours. 5.7 MATERIALS Contractor shall provide all necessary materials required to successfully complete each individual work order. Material specifications shall be approved by the Public Works Services Director or designated representative before being incorporated into the work. All materials supplied by the Contractor shall be new, undamaged, clean and in good condition. Replacement parts and equipment shall be the same make and model of existing unless substitution has been approved in writing by the Public Works Services Director or designated representative. The markup for all replacement parts and materials shall be fifteen (15) percent. Copies of all supplier invoices for replacement parts and materials incorporated into the work shall be submitted with each request for payment. 6. INFORMATION MANAGEMENT AND REPORTING 6.4 SCHEDULED MAINTENANCE PROGRAM The Contractor shall submit a monthly work schedule by the 15th of the preceding month. Said schedule shall indicate the hours of the day and the day of the week services will be performed. The schedule shall list the type of work to be performed, the areas to be worked, and the estimated time to complete the work in each area. Once approved, all scheduled work shall be performed in strict compliance with the work schedule to facilitate the City and RCFPD's inspection of the work. Proposed changes to the schedule shall be submitted in writing, in advance of performing the work. The Contractor shall schedule and arrange work to cause the least interference with the normal occurrence of City and RCFPD business. In those cases, where some interference may be unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, etc. Submittals Due: September 4, 2018, by 3:00 p.m. Page 24 of 39 Page 103 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 6.2 MAINTENANCE REPORTING AND RECORDKEEPING Contractor shall prepare and submit a written report (work order) for each service call to include date/time of service, work performed, and additional work required, labor hours and materials. The contractor shall maintain at each facility a log book containing a complete individual maintenance history for each piece of equipment within the facility. The maintenance histories shall include a description of all work performed on the equipment including, but not limited to, preventive maintenance, extra work and the results of all tests, measurements and visual inspections. In addition, the contractor's time and materials costs for extra work shall be included in the maintenance histories. Contractor shall monitor the overall performance of all system equipment and when deficiencies are noted during inspections that do not present a safety hazard, said deficiencies are to be reported to the Public Works Services Director or designated representative in writing with a schedule for corrective action within five (5) business days. All records shall be the property of the City and RCFPD and the Contractor shall not remove, duplicate or disseminate the information contained in these records without the express written approval of the City and RCFPD. 6.3 SITE MANUALS AND REFERENCE MATERIAL Any operating and maintenance instruction manuals or reference drawings stored on- site are to be treated with the utmost care. Should this material be deteriorating, the condition is to be reported to the Contract Manager to arrange copies of the information to be produced before the originals become illegible. 7. CONTRACT PERFORMANCE MANAGEMENT 7.4 GENERAL The Contractor must maintain and develop the designated service to meet City and RCFPD's business needs. Performance measurement will provide major input into ensuring facility availability is not limited through service failure, the service meets expectations and the equipment perform effectively and efficiently over time. Submittals Due: September 4, 2018, by 3:00 p.m. Page 25 of 39 Page 104 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services The Contractor must take a proactive management approach including the implementation of appropriate technologies to enhance the service delivery process and levels of service. 7.2 INSPECTION OF WORKS The City and RCFPD will conduct random inspections of work undertaken by the Contractor for measuring the Contractor's performance, to ensure that work undertaken consistently meets all requirements of the Specification and all relevant conditions of the Contract. 7.3 RESPONSE TIMES All fuel island faults reported to the Contractor must be attended to, and the Contractor is to be physically on the premises at the work site, with appropriate workers, supervision, tools, equipment, and materials, ready to perform the work required within two hours of the fault being reported to the Contractor. The Contractor may need to initially attend the Site (in accordance with the above response times) to ascertain the type and extent of the fault, and that an appropriate response and/or remedial works be planned and agreed in consultation with the Contract Manager outside of the above response times. The Contractor must be available to provide the necessary callout services 24 hours a day, 7 days per week. 7.4 UNSATISFACTORY WORK Should unsatisfactory work be discovered by the Public Works Services Director or designated representative, the Contractor will be notified in writing (e-mail or fax is acceptable) and required to redo all work that has been identified as being unsatisfactory or not performed, at no additional cost to the City and RCFPD. The Contractor will correct the unsatisfactory work within 24 hours of notification and must therefore have the capability to dispatch rework crews, which are not a part of the regularly scheduled service crews. 7.5 PAYMENT DEDUCTIONS Should unsatisfactory work not be corrected, the City and RCFPD will make deductions in payment to the Contractor. All work documented as not in compliance with these specifications is subject to payment deductions plus an additional 10% as liquidated damages for administrative costs. The payment deduction will be determined by the Public Works Services Director or designated Submittals Due: September 4, 2018, by 3:00 p.m. Page 26 of 39 Page 105 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services representative and will be based on what percentage of work for each task is unsatisfactory. The 10% liquidated damages will apply only to those items deemed unsatisfactory and not the entire contract. The formula used to calculate the deduction is as follows: Monthly Rate X Percentage of Unsatisfactory Work = Performance Deduction Performance Deduction X 10% = Liquidated Damages Performance Deduction + Liquidated Damages = Total Deduction For example, during the periodic inspection, the Public Works Services Director or designated representative determines that 15% of the service station equipment to be serviced at a given location is deficient and the monthly rate for the location is $10,000, if the work is not redone to the City and RCFPD's satisfaction, the deduction in payment would be calculated as follows: $10,000 X 15% = $1,500 (Performance Deduction) $1,500 X 10% = $150 (Liquidated Damages) $1,500 + $150 = $1,650 (Total Deduction) 8. EVALUATION AND VENDOR SELECTION PROCESS 8.4 INITIAL SCREENING All RFP responses will undergo an initial review to determine responsiveness to the instructions herein. Those RFP responses initially determined to be responsive will proceed to the next phase of the evaluation process. 8.2 EVALUATION ACTIVITIES RFP responses deemed as having met the standard RFP requirements as indicated herein are then evaluated by an Evaluation Committee. The RFP submittals are scored and assigned a ranking of one (1) through ten (10), ten being the highest possible score. The following criteria have been assigned percentages that the criteria will be scored against, based upon but not limited to the following evaluation criteria factors: Submittals Due: September 4, 2018, by 3:00 p.m. Page 27 of 39 Page 106 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services • Cost — 25 • Vendor Experience — 25% • Quality of proposed services or goods — 25% • Extent to which the vendors services or goods meet the City's needs — 25% 8.3 COST EVALUATION Cost Proposals are evaluated by the Procurement Division and are scored based on the following calculations; Score = Lowest Proposal Cost / Cost of Proposal being scored X Maximum Points Available (10) The score is then added to the spreadsheet criteria scores. 8.3.1 REFERENCE CHECKS Reference checks are conducted by the Purchasing Division. The department requesting the services may participate in the reference checks. The reference checks may be conducted by phone with the information being scribed or conducted by a written form, submitted to the Consultant's reference contact. Reference contacts will be asked several predetermined questions for response and to provide a score from one (1) to ten (10), ten being the highest. Scores are then tabulated and added to the spreadsheet with the criteria scores. It is imperative that Consultants provide up to date and accurate information regarding contact information for reference checks. All scores are then tabulated into the final Consultant ranking. Evaluators do not see the Vendor References or Cost Proposals. Reference checks are conducted by the Procurement Division and a pass/fail is assigned based off the reference feedback received. Cost Proposals are evaluated by the Procurement Division to ensure that the proposed cost is not over the budget or Not -to -Exceed amount for the project. 8.4 DEMONSTRATIONS/ INTERVIEWS Upon completion of the RFP evaluations and data analysis, and only if necessary, selected top ranked Vendors will be provided an opportunity to interview and conduct a demonstration or presentation to further expand on their RFP response. Vendor interviews/demonstrations are scored and assigned a ranking of one (1) through ten (10), ten being the highest possible score, based upon but not limited to the evaluation criteria factors as stated within the RFP. Submittals Due: September 4, 2018, by 3:00 p.m. Page 28 of 39 Page 107 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 8.5 FINANCIAL DOCUMENTATION Vendors that proceed to the short-list may be required to submit financial documentation as proof of its firm's financial stability and strength. A financial review will be conducted by the City and RCFPD Finance Department. Should a Vendor wish for its financial documentation to be treated as proprietary or be returned upon completion of the review, the documentation must clearly be marked as such. The following documentation will be required of each Vendor on the short-list: • A copy of the Vendor's most recent annual report. • Audited (by a third party), balance sheets and income statements for the past three (3) years. • If audited data is not available, Vendor shall submit copies of complete tax returns for the past three (3) years. • Describe any regulatory censure and past or pending litigation related to services provided by the Vendor. • Indicate all applicable information regarding Vendor ownership changes in the last three (3) years. 8.6 BEST AND FINAL OFFER Upon completion of Vendor presentations and interview the City and RCFPD reserves the right to conduct pre -award discussions and/or pre -contract negotiations with all or only top ranked Vendors. At which time the City and RCFPD may request a Best and Final Offer to be submitted from one or all finalists. 8.7 VENDOR SELECTION The final Vendor selection is based on which Vendor is the most responsive, meeting the City and RCFPD's requirements, offering the best value at the most competitive price. The City and RCFPD is not obligated to award to the lowest price proposal. The City and RCFPD may conduct negotiations with several Vendors simultaneously. The City and RCFPD may also negotiate contract terms with the selected Firms prior to award. The City and RCFPD, at its sole discretion, reserves the right, unless otherwise stated, to accept or reject all or any RFP responses, or any part thereof, either separately or to waive any informality and to split or make the award in any manner determined to be in the best interest of the City and RCFPD. Submittals Due: September 4, 2018, by 3:00 p.m. Page 29 of 39 Page 108 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 8.8 LETTER OF INTENT TO AWARD After a final Vendor selection is determined, a Letter of Intent to Award (LOI) will be posted for review by all participating, responsive Vendors. Negotiations shall be confidential and not subject to disclosure to competing Vendors unless an agreement is reached. If contract negotiations cannot be concluded successfully, City and RCFPD may negotiate a contract with the next highest scoring Vendor or withdraw the RFP entirely. 8.9 PARTICIPATION CLAUSE It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this RFP response at their option for equipment or services at the RFP response price for a period of days. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City and RCFPD is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order placement and payments of the Vendor. Successful Vendor will extend prices as proposed herein to other governmental agencies, please specify. Submittals Due: September 4, 2018, by 3:00 p.m. Page 30 of 39 Page 109 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT A" CITY AND RCFPD CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT It is the policy of the City and RCFPD to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City and RCFPD Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors. I do not have specific knowledge of confidential information regarding RFP responses received in response to the Request for Proposal RFP # 18/19-004 for Above Ground Fuel Island Maintenance Services. I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP response, or removal of same from designated areas. I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. (Print Name) (Relationship to the City and RCFPD) (Relationship to the Vendor) (Signature) (Date) Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 31 of 39 Page 110 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT B" REFERENCES WORKSHEET The following References Worksheet must be complete, failure to do so the required information will disqualify your Solicitation response. Provide a minimum of four (4) clients that are similar in size to the City and RCFPD that your company has conducted comparable or like services. Preferred references should be government agencies and be a current customer within the past three (3) years. Please verify accuracy of contact information. To be submitted as a separate attachment, in conjunction with the RFP response. Reference 1 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Reference 2 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Submittals Due: September 4, 2018, by 3:00 p.m. Page 32 of 39 Page 111 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services Ik- Reference 3 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) 1w Reference 4 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 33 of 39 Page 112 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT C" PROFESSIONAL SERVICES AGREEMENT Mark the appropriate choice, below: •W EXCEPTIONS SUMMARY Vendor accepts the PSA without exception. Vendor proposes exceptions to the PSA. Summarize all exceptions on a separate document. Enclose a written summary of each change and title as "Exception Summary", which shall include the Vendor's rationale for proposing each such exception. Each exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the submitted summary may deem the response as non-responsive. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 34 of 39 Page 113 I City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT D" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED the (President, Secretary, Manager, Owner or Representative) of , certify that the (Name of Company, Corporation or Owner) Specifications and General Provisions regarding insurance requirements as stated within the Professional Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services have been read and understood and that our Vendor is able to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to award shall be sufficient cause for immediate disqualification of award. Failure to maintain said coverage shall result in termination of the contract. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 35 of 39 Page 114 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT E" ADDENDUM ACKNOWLEDGEMENT The Vendor hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any. Vendor understands failure to acknowledge any addenda issued may cause the RFP response to be considered non-responsive. It is the Vendor's responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 36 of 39 Page 115 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services I certify that neither "EXHIBIT F" VENDOR CERTIFICATION FORM (Vendor) nor any of its proposed subcontractors are currently under suspension or debarment by any state or federal government agency, and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Vendor or any of its subcontractors subsequently are placed under suspension or debarment by a local, state or federal government entity, or if Vendor or any of its subcontractors subsequently become delinquent in California taxes, our Proposal may be disqualified. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 37 of 39 Page 116 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT G" SIGNATURE OF AUTHORITY The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFP response. THE VENDOR IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE. Company Name: Address: (Street, Su. # City and RCFPD, State, Zip) Telephone #: Fax #: E-mail address: Web Address: Authorized Representative: (print) Title: Signature: Date: Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 38 of 39 Page 117 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT H" RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE 1 hereby agree that I, my heirs, guardians, legal representatives and assigns will not make a claim against or file an action against the City of Rancho Cucamonga, its officials, officers, employees, or agents for injury, illness or damage resulting from negligence, howsoever caused, by any official, officer emloayee or went ❑fthe City 'RFP#1 19-0 4 Site four for ove of Rancho Cucamonga 3s a result of my participation iM,ound Fuel Island Maintenance Servicgctivity or service. In addition, I hereby release and discharge the City of Rancho Cucamonga, its officials, officers, employees and agents from all actions, claims., demands that 1, my heirs, guardians, legal representatives or assigns now have or may hereafter have for injury or damage resulting from my participation in these RFP#18/19-004 Site Tour for Above GroundFuelisland services activities or services. Furthermore, I shall hold harmless, defend and indemnify the City of Rancho Cucamonga, its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney fees which actually or allegedly arise out of the performance of the work described herein, caused in whole or in part by any negligent act or omission of the contractor, any subcontractor, anyone directly or indirectly employed by any of thern or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct of the City of Rancho Cucamonga, its officers, officials, employees and volunteers. Date: Submittals Due: September 4, 2018, by 3:00 p.m. Signature: Page 39 of 39 Page 118 SECTION 904 SCHEDULES SCHEDULE 1 SITE LIST AND EQUIPMENT REGISTER SCHEDULE 2 SCHEDULED MAINTENANCE ACTIVITY AND FREQUENCY SCHEDULE 3 FACILITY MAP Page 119 SCHEDULE 1 SITE LIST AND EQUIPMENT REGISTER Page 120 Fire District Site List and Equipment Register LOCATION FUEL CELL/ TANK PUMP VEEDOR ROOT TRANSFER HOSE Mfg - Fill rite 1000 Gal TLS 350 STATION Model 700 Tuthill Serial # p226703 Model Serial # F10177241205001 Form 171 Serial # A00948484 Model FR305 RN 100 3sf # 0848290-022 120 V 115 Volt Convault Mfg - Tuthill TLS 350 Tuthill STATION 10 Gallon Model Model 700 Serial # F10177241205001 Form Model FR 305 Mfg - Husky 172 RNN f Serial # Serial # 60433 # 0848290-022 120V 125V P222670926709Diesel 2000 Gallons Mfg - Franklin Electric 1500 Diesel 500 Gas Model 1121007447 Tuthill STATION Model RNF 1500/500 3s 1/2 hp Model FR 305 173 Serial # N 925584 Serial # BU281802 125V CFN 147200/68200 115 Volt Convault Tuthill Tuthill 8000 Gallons Super -flex 2000 Gasoline Hose STATION Model 700 Fill -Rite Diesel 4000 gal Gasoline 4000 655n MH530 174 Model FR713 Model FR305 Model RINE 4000 3SF Husky Nozzle 115 Volt 305F1133 Serial # P 226712 GAS: Mfg -Tuthill Model - FR713 GAS: Mfg - Goodyear Convault (10/2005) Tuthill Serial - 60028 Model - Premier Stage 2 Vapor Recovery Model #RNE 4000/2000 3SF Fill -Rite STATION 115 volt Model TLS -350 Flammable Liquid hose assembly Serial # Model FR702 175 DIESEL: Mfg - Tuthill Serial # 8054 8636 4050 02 DIESEL: Mfg - Parker 000P22gall Capacity: 6000 gallons Serial 75 Model - FR713 Model/Series 7124 Super Flex 2000 (4000 diesel/2000 gasoline) 5 Volt 115 Volt Serial - 60027 Gasoline Hose 115 Volt Convault Mfg -Tuthill 3000 Gallon Model 700 Tuthill STATION Model # R E 1500 3 S 3/4 Listed Steelflex Hardwall Model # BT 543568 Model FR305 176 Serial # N925031 "fuel-flo" by Lrpco 558N Serial # 4421007411 305F1112 1500 Diesel 1500 Diesel 115 Volt 140400/140400 CFH/CMS Containment Solutions Model # LP 1500.08 Serial # Mfg - Fill Rite STATION Mfg - Futura 559N 389011 Gas 115 Volt 177 3/4" Goodyear Flex Steel Capacity - 1500 Fuel AC 60 HZ Type - Diesel Only Page 121 City Facilities Site List and Equipment Register LOCATION FUELCELL/TANK VEEDER ROOT PUMP DISPENSER TRANSFER FILTER HOSE Convault AST Red Jacket 10,000 Gal cap. Quantity: 3 Quantity: 3 TLS 350R Model #P150URJ2 Wayne Diesel Nozzles: OPW 7H Diesel: Cimtek 70010 Diesel: 1" Goodyear 559N CITY Model #WRN 1000035 Tank 1: Diesel (1) S/N 31108-0891650 Model# 1G6101D/27AJ/JW1 Unleaded Nozzles: Emco/Wheton Unleaded: Hydrosorb Unleaded: Goodyear Premier YARD (1) S/N R419157 Tank 2: Unleaded (2) N3110808-0311640 Qty: 4 Unleaded / 2 Diesel Vapor Recovery A4015 700559 Stage II Vapor Recovery NV2573 (2) S/N R419156 Tank 3: Unleaded (3) 31108-060163H (3) S/N R419158 Single Phase 209/239V 8.5 am s (2) Tuthill Pump Convault AST TLS 300C Model FR17 Fill -Rite Unleaded: Goodyear Premier SPORTS Model #RNE1500/500 Split 1500 Gal Unleaded s11 0/220 Volts 11 1 Unleaded / 1 Diesel VS : VS (1) Unleaded: EVR1 Unleaded: N/A Stage II Vapor Recovery 25114 COMPLEX Amps 5.5 (1) Diesel: 11-0 Diesel: N/A 35F 500 Gal Diesel Model # FR305 Diesel: Goodyear 1" 55N Single Phase 1/3 H.P. Page 122 SCHEDULE 2 SCHEDULED MAINTENANCE ACTIVITY AND FREQUENY Page 123 Schedule 2 Scheduled Maintenance Activity and Frequency The following maintenance schedules are supplementary and in addition to the manufacturers' recommendations and state and federal standards. These maintenance schedules together with the manufacturers' recommended maintenance constitute the minimum level of preventive maintenance required by this contract M — Monthly Activity Q — Quarterly Activity SA — Semi -Annual Activity A — Annual Activity AR - As Required Maintenance Procedure M Q SA A AR Check leak detector for indication of fluid in interstice. If checked with a stick gauge, ensure the stick is clean and dry before insertion. Check for leaks on the pumps, filters, hoses, nozzles, joints and X fittings. Check nipples, spill containment and manholes for paint or powder coating decay Check piping and fitting for rust. X Check pump meter and reset button. x Check fuel gauge for proper operation and for weathering or cracks. X Check spill containment for debris. X Check for small cracks in concrete. X Check readability of signs and decals. Check for water in the primary tank bottom under the fuel X Check leak detector tube cap for corrosion and proper operation. I X Check all nozzles, hoses and fittings for wear and tear. I X Check trigger mechanism on nozzle for metal fatigue or mechanical failure. Check pump motor for signs of over -heating or excessive wear. I X Check body of tank for cleanliness, need of paint, or rusting where I X applicable. Check signs and decals Check grounding wires to see that they are properly attached to the I X tank terminals and grounding rod. Replace the dispenser filter at least every six (6) months or as needed I X I I (mark the date replaced on the filter). X Check fuel for bacterial infestation or microbial growth. I x Page 124 Maintenance Procedure M Q SA A AR Have a qualified person periodically check all electrical wiring. x Check the emergency relief vent at least once a year by lifting the top x cap and releasing it to ensure freedom of movement. At least once a year, remove the leak detection device and check for x proper operation. Follow the pump manufacturer's recommendation for frequency and procedures of maintenance. x At least once a year, check the calibration of the fuel gauge. x Document significant storage events per 40 CFR 112 and state regulations Conduct annual AQMD Rule No. 461 vapor recovery test. I I x Page 125 SCHEDULE 3 FACILITY MAP Page 126 > City of Rancho Cucamong > a Q and Fire District Location i I coN a N D O C N C r—= I c r E > 3 w (j 2 Q S = W I'l._._._._._._-----------------------------------------._._._._._._._ _ ._._._._._._._. _._.._..__._._._. 1--.------ I I j I j I I j Hillside Rd Wilson Av_ 1 � I Banyan St 5 f j SR -210 19th St I S r\� Base Line Rd I I 4 I i ! FUEL ISLAND LOCATIONS i O i O 1. STATION 171, 6627 AMETHYST AV rl Foothill BI O 2. STATION 172, 9612 SAN BERNARDINO RD I • I O 3. STATION 173, 12270 FIREHOUSE CT I Arrow Rt ! O 4. STATION 174, 11297 JERSEY BL ! O 5. STATION 175, 11108 BANYAN ST I 4 I 8th St • I O 6. STATION 176, 5840 EAST AV a' -a O 7. STATION 177, 9270 RANCHO ST > 6th St I.70 9. CITY YARD 8794 LION ST N --g.e e ` M1c',�rylof i 'ao'gea i O 10. QUAKE STADIUM 8408 ROCHESTERAV o` r-p� :`r:--°aro r �:a'- o;aaa��r�°n:a'�° oma°a °I"" 14th St tllnp.W �Jlry e a Gm mLab,Xl Ran M�aL morgafieM1 raai1�. o��,aom a -y %��,�CITY LIMITS a.y Page 127 Exhibit 6 - Fuel Sery RFP Response City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT A" CITY AND RCFPD CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT It is the policy of the City and RCFPD to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City and RCFPD Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors. I do not have specific knowledge of confidential information regarding RFP responses received in response to the Request for Proposal RFP # 18/19-004 for Above Ground Fuel Island Maintenance Services. I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP response, or removal of same from designated areas. I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. Robert Rodriguez Contractor President 9/1/2018 (Print Name) (Relationship to the City and RCFPD) (Relationship to the Vendor) (Signature) (Date) Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 31 of 39 Page 128 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT B" REFERENCES WORKSHEET The following References Worksheet must be complete, failure to do so the required information will disqualify your Solicitation response. Provide a minimum of four (4) clients that are similar in size to the City and RCFPD that your company has conducted comparable or like services. Preferred references should be government agencies and be a current customer within the past three (3) years. Please verify accuracy of contact information. To be submitted as a separate attachment, in conjunction with the RFP response. Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Company Name Reference 1 City of Ontario Victor Moraga Facility Manager 1425 S. Bon View Ave. Ontario, CA 91761 909-395-2685 vmoraga@ci.ontario.ca.us Perform Fuel Master repair and service, AIM installs fuel system testing and repair, vehicle lift service and repair as needed. 2017-$108,868 Reference 2 City of Riverside Contact Name and Title Alan McGregor Assistant Fleet Manager Company Address 8095 Lincoln Ave. Riverside, CA 92504 Contact Telephone Number 951-351-6249 Contact Email Description of Comparative Services and Project Cost (please be specific) Submittals Due: September 4, 2018, by 3:00 p.m. amcgregor@riversideca.gov Perform Fuel Master repair and service, AIM installs fuel system testing and repair, vehicle lift service and repair Page 32 of 39 Page 129 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services Reference 3 -.06- Company Name City of Redlands Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Aaron Jenkins Fleet Manager 1270 W Park Ave, Redlands, CA 92378-8112 909-798-7568 ajenkins@cityofredlands.org Perform Fuel Master repair and service, AIM installs fuel system testing and repair, vehicle lift service and repair as needed. 2017-$15,455 Reference 4 Is Pupil Tranportation / Whittier Union School District Carlos Morlet Fleet Supervisor 9402 S. Greenleaf Ave. Whittier, CA 90605 562-698-8121 x1615 carlos.morlet@wuhsd.org Perform Fuel Master repair and service, AIM installs fuel system testing and repair, vehicle lift service and repair as needed. 2017-$25.575 Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 33 of 39 Page 130 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT C" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY Mark the appropriate choice, below: X Vendor accepts the PSA without exception. •W Vendor proposes exceptions to the PSA. Summarize all exceptions on a separate document. Enclose a written summary of each change and title as "Exception Summary", which shall include the Vendor's rationale for proposing each such exception. Each exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the submitted summary may deem the response as non-responsive. Signature Robert Rodriguez Printed Name resident Title 9/1/2018 Date Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 34 of 39 Page 131 I City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT D" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED Robert Rodriguez the President (President, Secretary, Manager, Owner or Representative) of Fuel Equipment Services Inc. DBA FUEL SERV , certify that the (Name of Company, Corporation or Owner) Specifications and General Provisions regarding insurance requirements as stated within the Professional Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services have been read and understood and that our Vendor is able to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to award shall be sufficient cause for immediate disqualification of award. Failure to maintain said coverage shall result in termination of the contract. Signature Robert Rodriguez Printed Name Presient Title 9/1/2018 Date Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 35 of 39 Page 132 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT E" ADDENDUM ACKNOWLEDGEMENT The Vendor hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any. Vendor understands failure to acknowledge any addenda issued may cause the RFP response to be considered non-responsive. It is the Vendor's responsibility to log into the Bid System to identify and download the number of addenda that have been posted. 0 Addendum 001 Signature Robert Rodriguez Printed Name President Title 9/1/2018 Date Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 36 of 39 Page 133 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services I certify that neither Fuel Sery "EXHIBIT F" VENDOR CERTIFICATION FORM (Vendor) nor any of its proposed subcontractors are currently under suspension or debarment by any state or federal government agency, and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Vendor or any of its subcontractors subsequently are placed under suspension or debarment by a local, state or federal government entity, or if Vendor or any of its subcontractors subsequently become delinquent in California taxes, our Proposal may be disqualified. Signature Robert Rodriguez Printed Name President Title 9/4/2018 Date Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 37 of 39 Page 134 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT G" SIGNATURE OF AUTHORITY The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFP response. THE VENDOR IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE. Company Name: Address: Fuel Equipment Services Inc. DBA FUEL SERV (Street, Su. # City and RCFPD, State, zip) 5196 Benito St Suite 6 Montclair, CA 91763 Telephone #: 800-581-3710 Fax #: 866-999-6652 E-mail address: Web Address: bob@fuelservinc.com Authorized Representative: (print) Title: Robert Rodriguez President Signature: Date: 9/1/2018 Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 38 of 39 Page 135 Exhibit C Fuel Island Maintenance Rate Sheet (Rates effective through June 30, 2020) Quarterly Preventive Maintenance ................................................................................................................................................................................................................................................................................... ................................... Location Quantity Unit Unit Cost Annual Cost Public Works Service Center, 9153 9th Street 4 Lump Sum $ 800.00 $ 3,200.00 Stadium Complex, 8408 Rochester Avenue 4 Lump Sum $ 620.00 $ 2,480.00 Station 171, 6627 Amethyst Avenue 4 Lump Sum $ 400.00 $ 1,600.00 Station 172, 9612 San Bernardino Road 4 Lump Sum $ 400.00 $ 1,600.00 Station 173, 12270 Firehouse Court 4 ................... Lump Sum $ 620.00 $ 2,480.00 Station 174, 11297 Jersey Blvd. 4 Lump Sum $ 620.00 $ 2,480.00 Station 175, 11108 Banyan Street 4 Lump Sum $ 620.00 $ 2,480.00 Station 176, 5840 East Avenue 4 Lump Sum $ 450.00 $ 1,800.00 ... Station 177, 9270 Rancho Street 4 ........... Lump Sum $ 450.00 ........... $ 1,800.00 Total: $ 19,920.00 Extra Work Labor and Materials Description Unit Rate Labor - Regular Hourly Rate Hour $ 95.00 Labor - After Hours Rate, excluding City holidays Hour $ 120.00 Labor - Holiday Rate, City recognized holidays only Hour $ 120.00 Materials - Markup Percentage 15% Page 136 DATE: October 17, 2018 TO: President and Members of the Board of Directors FROM: John Gillison, City Manager INITIATED BY: Ruth Cain, CPPB, Procurement Manager Cheryl Combs, Procurement Technician SUBJECT: CONSIDERATION TO APPROVE THE USE OF THE US COMMUNITIES CONTRACT AWARDED TO CINTAS CORPORATION (CINTAS) TO FURNISH, SUPPLY AND DELIVER FACILITIES SOLUTIONS INCLUDING RENTAL AND SERVICE OF UNIFORMS, MATS, MOPS AND TOWELS, AND OTHER RELATED PRODUCTS AND SERVICES FOR THE REMAINDER OF FISCAL YEAR 2018/2019, AND AUTHORIZE THE USE OF FUTURE RENEWALS AS AWARDED BY US COMMUNITIES, TO BE FUNDED BY VARIOUS CITYWIDE ACCOUNT NUMBERS IN ACCORDANCE WITH THE ADOPTED FISCAL YEAR BUDGETS. RECOMMENDATION: Staff recommends the City Council approve the use of US Communities Contract Number 12-JLH-011 C, awarded to Cintas, to be utilized citywide to furnish, supply and deliver facilities solutions including the rental and service of uniforms, mats, mops and towels, and other related products and services for the remainder of Fiscal Year 2018/2019, and authorize staff to utilize future renewals as awarded by US Communities, to be funded by various citywide account numbers in accordance with the adopted fiscal year budgets. BACKGROUND: As part of an ongoing review of City operations, the Procurement Division has identified a viable cooperative purchasing option with Cintas to provide the required products and services. Per the City of Rancho Cucamonga's Municipal Code (RCMC) Section 3.08.070, the City may award contracts when the purchase is beneficial to the interest of the City and is from a supplier who has been awarded a specific item or items in a contract resulting from a formal competitive bid process by another governmental agency within the State of California or by the federal government within the last year. Cintas was awarded the contract from US Communities, which allows other agencies to award a contract at the same prices, terms and conditions. Staff has reviewed the contract and is satisfied that it meets the City's requirements. ANALYSIS: Staff recommends that City Council authorize the purchase and deliver facilities solutions including rental Page 137 and service of uniforms, mats, mops and towels, and other related products and services for the remainder of fiscal year and related services from Cintas Corporation utilizing the US Communities Contract Number 12-J LH -011 C, awarded to Cintas, for the respective supplies available on the contract. The contract term has an expiration date of March 31,2019, with options to renew as awarded by US Communities. Staff also recommends authorizing expenditures in accordance with the adopted fiscal year budgets from various citywide accounts. Procurement will continue to review the contracts annually. All contract documentation is on file in Procurement. FISCAL IMPACT: During Fiscal Year 2017/2018 the total Fire District purchases through Cintas was $13,238. There would be no fiscal impact beyond that which has already been budgeted in the Fiscal Year 2018/2019 adopted budget. COUNCIL GOAL(S) ADDRESSED: Continuing to utilize the US Communities Cooperative Agreement is tied to the Mid and Long Range Planning Council goal. Use of the Agreement effectively manages cost by providing steeper discounts to the City due to the high product volume procured by Citywide Departments as well as other entities that also utilize the Agreement This allows for more accurate budget planning for departments for the term of the Agreement. Page 138 DATE: October 17, 2018 TO: Mayor and Members of the City Council FROM: John Gillison, City Manager INITIATED BY: Ruth Cain, CPPB, Procurement Manager Cheryl Combs, Procurement Technician SUBJECT: CONSIDERATION TO APPROVE THE USE OF THE NATIONAL IPA COOPERATIVE AGREEMENT WITH WAXIE SANITARY SUPPLY FOR THE PROCUREMENT OF JANITORIAL AND SANITATION SUPPLIES EQUIPMENT AND RELATED SERVICES AND AUTHORIZE THE USE OF FUTURE RENEWALS AS AWARDED BY NATIONAL IPA, TO BE FUNDED BY VARIOUS CITYWIDE ACCOUNT NUMBERS, IN ACCORDANCE WITH THE ADOPTED BUDGET. RECOMMENDATION: Staff recommends the City Council approve the use of the National IPA Cooperative Agreement with Waxie Sanitary Supply, Contract 151148-01, awarded by the City of Tucson, Arizona, for the procurement of citywide janitorial and sanitation supplies, equipment and related services and authorize the use of future renewals as awarded by National IPA, to be funded by various citywide account numbers in accordance with the adopted budget. BACKGROUND: The Procurement Division has identified a viable cooperative procurement option with National IPA for janitorial and sanitation supplies, equipment and related services from Waxie Sanitary Supply. Per the City of Rancho Cucamonga's Municipal Code (RCMC) Section 3.08.070, the City may award contracts when the purchase is beneficial to the interest of the City and is from a supplier who has been awarded a specific item or items in a contract resulting from a formal competitive process by another governmental agency. Waxie Sanitary Supply was awarded the contract from National I PA, with the City of Tucson, Arizona acting as the lead agency. The Agreement allows other government agencies to utilize the contract at the same prices, terms and conditions. Staff has reviewed the contract and is satisfied that it meets the City's requirements. ANALYSIS: Staff recommends that City Council authorize the purchase of janitorial supplies from Waxie Sanitary Supply utilizing the National I PA Contract Number 151148-01 awarded by Tucson, Arizona, for the respective supplies available on the contract. The contract term has an expiration date of August 1, 2019, with options to renew as awarded by National I PA. Staff also recommends authorizing expenditures in accordance with the adopted fiscal year budgets from various citywide accounts. Procurement will Page 139 continue to review the contracts annually. FISCAL IMPACT: During the FY 2017/2018 the approximate amount spent on purchases for janitorial supplies was $234,434. There would be no fiscal impact beyond that which has already been budgeted in FY 2018/2019 adopted budget. COUNCIL GOAL(S) ADDRESSED: Continuing to utilize the National IPA Cooperative Agreement to procure items such as Janitorial and Sanitation Supplies is tied to the Mid and Long Range Planning Council goal. Use of the Agreement effectively manages cost by providing steeper discounts to the City due to the high product volume procured by Citywide Departments as well as other entities that also utilize the Agreement. This allows for more accurate budget planning for departments for the term of the Agreement. Page 140 •�1 DATE: October 17, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT OF $1,143,063.55 AND WEEKLY CHECK REGISTERS IN THE AMOUNT OF $5,605,282.90. DATED SEPTEMBER 25, 2018 THROUGH OCTOBER 08,2018 AND ELECTRONIC DEBIT REGISTER FOR THE MONTH OF SEPTEMBER IN THE AMOUNT OF $640,697.52. RECOMMENDATION: Staff recommends City Council approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 Check Register Attachment 1 Electronic Register Page 141 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/25/2018 through 10/8/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00008307 09/25/2018 AHUMADA, ALEXANDER R 0.00 631.60 631.60 AP 00008308 09/25/2018 ALMAND, LLOYD 0.00 631.60 631.60 AP 00008309 09/25/2018 BANTAU, VICTORIA 0.00 499.68 499.68 AP 00008310 09/25/2018 BAZAL, SUSAN 0.00 585.98 585.98 AP 00008311 09/25/2018 BELL, MICHAEL L. 0.00 1,214.46 1,214.46 AP 00008312 09/25/2018 BERRY, DAVID 0.00 1,152.40 1,152.40 AP 00008313 09/25/2018 BROCK, ROBIN 0.00 923.03 923.03 AP 00008314 09/25/2018 CAMPBELL, GERALD 0.00 826.04 826.04 AP 00008315 09/25/2018 CAMPBELL, STEVEN 0.00 1,327.27 1,327.27 AP 00008316 09/25/2018 CARNES, KENNETH 0.00 499.68 499.68 AP 00008317 09/25/2018 CLABBY, RICHARD 0.00 1,152.40 1,152.40 AP 00008318 09/25/2018 CLOUGHESY, DONALD R 0.00 1,618.70 1,618.70 AP 00008319 09/25/2018 CORCORAN, ROBERT 0.00 540.73 540.73 AP 00008320 09/25/2018 COSTELLO, DENNIS M 0.00 1,618.70 1,618.70 AP 00008321 09/25/2018 COX, KARL 0.00 631.60 631.60 AP 00008322 09/25/2018 CRANE, RALPH 0.00 968.28 968.28 AP 00008323 09/25/2018 CROSSLAND, WILBUR 0.00 499.68 499.68 AP 00008324 09/25/2018 DAGUE, JAMES 0.00 1,214.46 1,214.46 AP 00008325 09/25/2018 DE ANTONIO, SUSAN 0.00 540.73 540.73 AP 00008326 09/25/2018 DEANS, JACKIE 0.00 585.98 585.98 AP 00008327 09/25/2018 DOMINICK, SAMUEL A. 0.00 923.03 923.03 AP 00008328 09/25/2018 EAGLESON, MICHAEL 0.00 1,214.46 1,214.46 AP 00008329 09/25/2018 EGGERS, BOB 0.00 1,618.70 1,618.70 AP 00008330 09/25/2018 FRITCHEY, JOHN D. 0.00 499.68 499.68 AP 00008331 09/25/2018 HEYDE, DONALD 0.00 631.60 631.60 AP 00008332 09/25/2018 INTERLICCHIA, ROSALYN 0.00 249.30 249.30 AP 00008333 09/25/2018 KILMER, STEPHEN 0.00 1,152.40 1,152.40 AP 00008334 09/25/2018 LANE, WILLIAM 0.00 1,214.46 1,214.46 AP 00008335 09/25/2018 LARKIN, DAVID W 0.00 1,538.02 1,538.02 AP 00008336 09/25/2018 LEE, ALLAN J. 0.00 1,264.92 1,264.92 AP 00008337 09/25/2018 LENZE, PAUL E 0.00 1,093.58 1,093.58 AP 00008338 09/25/2018 LONCAR, PHILIP 0.00 1,152.40 1,152.40 AP 00008339 09/25/2018 LONGO, JOE 0.00 183.34 183.34 AP 00008340 09/25/2018 LUTTRULL, DARRELL 0.00 499.68 499.68 AP 00008341 09/25/2018 MACKALL, BEVERLY 0.00 509.70 509.70 AP 00008342 09/25/2018 MAYFIELD, RON 0.00 968.28 968.28 AP 00008343 09/25/2018 MCKEE, JOHN 0.00 631.60 631.60 AP 00008344 09/25/2018 MCNEIL, KENNETH 0.00 631.60 631.60 AP 00008345 09/25/2018 MICHAEL, L. DENNIS 0.00 923.03 923.03 AP 00008346 09/25/2018 MORGAN, BYRON 0.00 1,714.62 1,714.62 AP 00008347 09/25/2018 MYSKOW, DENNIS 0.00 1,152.40 1,152.40 AP 00008348 09/25/2018 NAUMAN, MICHAEL 0.00 499.68 499.68 AP 00008349 09/25/2018 NEE, RON 0.00 585.98 585.98 AP 00008350 09/25/2018 NELSON, MARY JANE 0.00 183.34 183.34 AP 00008351 09/25/2018 O'BRIEN, TOM 0.00 1,214.46 1,214.46 AP 00008352 09/25/2018 PLOUNG, MICHAEL J 0.00 558.94 558.94 AP 00008353 09/25/2018 POST, MICHAEL R 0.00 1,586.77 1,586.77 User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 142 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/25/2018 through 10/8/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00008354 09/25/2018 PROULX, PATRICK 0.00 1,618.70 1,618.70 AP 00008355 09/25/2018 REDMOND, MIKE 0.00 1,214.46 1,214.46 AP 00008356 09/25/2018 ROEDER, JEFF 0.00 1,214.46 1,214.46 AP 00008357 09/25/2018 SALISBURY, THOMAS 0.00 631.60 631.60 AP 00008358 09/25/2018 SMITH, RONALD 0.00 499.68 499.68 AP 00008359 09/25/2018 SORENSEN, SCOTT D 0.00 1,736.35 1,736.35 AP 00008360 09/25/2018 SPAGNOLO, SAM 0.00 499.68 499.68 AP 00008361 09/25/2018 SPAIN, WILLIAM 0.00 826.04 826.04 AP 00008362 09/25/2018 SULLIVAN, JAMES 0.00 499.68 499.68 AP 00008363 09/25/2018 TAYLOR, STEVE 0.00 1,461.55 1,461.55 AP 00008364 09/25/2018 TULEY, TERRY 0.00 1,214.46 1,214.46 AP 00008365 09/25/2018 VANDERKALLEN, FRANCIS 0.00 631.60 631.60 AP 00008366 09/25/2018 VARNEY, ANTHONY 0.00 923.03 923.03 AP 00008367 09/25/2018 WALTON, KEVIN 0.00 1,538.02 1,538.02 AP 00008368 09/25/2018 YOWELL, TIMOTHY A 0.00 1,304.96 1,304.96 AP 00008369 09/26/2018 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 13,205.00 0.00 13,205.00 AP 00008370 09/26/2018 RCCEA 1,829.00 0.00 1,829.00 AP 00008371 09/26/2018 RCPFA 11,796.21 0.00 11,796.21 AP 00008372 09/26/2018 SPAGNOLO, SAM 65.95 0.00 65.95 AP 00008373 10/03/2018 SAN BERNARDINO CTY SHERIFFS DEPT 3,135,746.00 0.00 3,135,746.00 AP 00008374 10/03/2018 TANKO LIGHTING 59,487.39 0.00 59,487.39 AP 00394250 09/25/2018 CURATALO, JAMES 0.00 1,618.70 1,618.70 AP 00394251 09/25/2018 KIRKPATRICK, WILLIAM 0.00 1,093.58 1,093.58 AP 00394252 09/25/2018 TOWNSEND, JAMES 0.00 1,618.70 1,618.70 AP 00394253 09/25/2018 WALKER, KENNETH 0.00 249.30 249.30 AP 00394254 09/26/2018 A AND R TIRE SERVICE 444.05 0.00 444.05 AP 00394255 09/26/2018 ABUNDANT LIVING FAMILY CHURCH 25.00 0.00 25.00 AP 00394256 09/26/2018 ADOBE ANIMAL HOSPITAL 150.00 0.00 150.00 AP 00394257 09/26/2018 ADVANCED CHEMICAL TRANSPORT 1,439.50 0.00 1,439.50 AP 00394258 09/26/2018 AFLAC GROUP INSURANCE 40.97 0.00 40.97 AP 00394259 09/26/2018 AGENCY FOR THE PERFORMING ARTS INC. 4,000.00 0.00 4,000.00 AP 00394260 09/26/2018 AGILITY FUEL SYSTEMS 1,879.16 0.00 1,879.16 AP 00394261 09/26/2018 ALCORN, RICHARD 20.00 0.00 20.00 AP 00394262 09/26/2018 ALL AMERICAN ASPHALT 248,914.80 0.00 248,914.80 AP 00394263 09/26/2018 ALL CITIES TOOLS 66.12 0.00 66.12 AP 00394264 09/26/2018 ALLEN, DEBORAH 29.00 0.00 29.00 AP 00394265 09/26/2018 ALLSTAR FIRE EQUIPMENT INC 0.00 16,857.38 16,857.38 AP 00394266 09/26/2018 ALTA VISTA MOBILE HOME PARK 400.00 0.00 400.00 AP 00394267 09/26/2018 ARCHIBALD PET HOSPITAL 50.00 0.00 50.00 AP 00394268 09/26/2018 ARCHITERRA DESIGN GROUP 0.00 1,885.00 1,885.00 AP 00394269 09/26/2018 AROCHO, ALMA 1,062.00 0.00 1,062.00 AP 00394270 09/26/2018 ASSI SECURITY 2,727.90 0.00 2,727.90 AP 00394271 09/26/2018 AUFBAU CORPORATION 26,248.00 0.00 26,248.00 AP 00394272 09/26/2018 AUFBAU CORPORATION 0.00 33,800.00 33,800.00 AP 00394273 09/26/2018 AUTO AND RV SPECIALISTS INC. 279.77 0.00 279.77 AP 00394274 09/26/2018 BAST, KAROLYN 296.40 0.00 296.40 AP 00394275 09/26/2018 BERTINO AUTOMOTIVE SERVICE 2,358.02 0.00 2,358.02 User: VLOPEZ - VERONICA LOPEZ Page: 2 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 143 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/25/2018 through 10/8/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394276 09/26/2018 BOOKE, CHRISTOPHER 1,267.50 0.00 1,267.50 AP 00394277 09/26/2018 BRIGHT BOX ENTERPRISES 600.00 0.00 600.00 AP 00394278 09/26/2018 BRIGHTVIEW LANDSCAPE SERVICES INC. 133,215.84 0.00 133,215.84 AP 00394279 09/26/2018 BUDERWITZ, TOM 834.00 0.00 834.00 AP 00394280 09/26/2018 C V W D 228.64 0.00 228.64 AP 00394283 09/26/2018 C V W D 112,502.39 407.72 112,910.11 *** AP 00394284 09/26/2018 CA LLC - DBA ALTA LAGUNA MHP 600.00 0.00 600.00 AP 00394285 09/26/2018 CAGLES APPLIANCE 0.00 86.20 86.20 AP 00394286 09/26/2018 CAL PERS LONG TERM CARE 254.14 0.00 254.14 AP 00394287 09/26/2018 CALIFORNIA BANK & TRUST 678.74 0.00 678.74 AP 00394288 09/26/2018 CALIFORNIA, STATE OF 672.48 0.00 672.48 AP 00394289 09/26/2018 CALIFORNIA, STATE OF 100.00 0.00 100.00 AP 00394290 09/26/2018 CALIFORNIA, STATE OF 8.44 0.00 8.44 AP 00394291 09/26/2018 CALIFORNIA, STATE OF 250.00 0.00 250.00 AP 00394292 09/26/2018 CALIN, ANGELA 834.00 0.00 834.00 AP 00394293 09/26/2018 CASA VOLANTE MOBILE HOME PARK 800.00 0.00 800.00 AP 00394294 09/26/2018 CASTILLO, JESSIE 250.00 0.00 250.00 AP 00394295 09/26/2018 CAWELTI, SEAN 668.00 0.00 668.00 AP 00394296 09/26/2018 CCS ORANGE COUNTY JANITORIAL INC. 347.04 0.00 347.04 AP 00394297 09/26/2018 CCS ORANGE COUNTY JANITORIAL INC. 1,388.16 1,492.84 2,881.00 *** AP 00394298 09/26/2018 CHAPARRAL HEIGHTS MOBILE HOME PARK 1,000.00 0.00 1,000.00 AP 00394299 09/26/2018 CHINO MOWER AND ENGINE SERVICE 71.50 0.00 71.50 AP 00394300 09/26/2018 CINTAS CORPORATION #150 3,662.18 145.15 3,807.33 *** AP 00394301 09/26/2018 CIVIC SOLUTIONS INC 10,650.00 0.00 10,650.00 AP 00394302 09/26/2018 CLARK, KAREN 792.00 0.00 792.00 AP 00394303 09/26/2018 COAST RECREATION INC 238.35 0.00 238.35 AP 00394304 09/26/2018 COLUMBIA CASCADE COMPANY 570.23 0.00 570.23 AP 00394305 09/26/2018 COMPRESSED AIR SPECIALTIES 0.00 2,538.10 2,538.10 AP 00394306 09/26/2018 CONFIRE JPA 0.00 173,538.50 173,538.50 AP 00394307 09/26/2018 CONSOLIDATED ELECTRICAL DISTR INC 107.75 0.00 107.75 AP 00394308 09/26/2018 CRIME SCENE STERI-CLEAN LLC 270.00 0.00 270.00 AP 00394309 09/26/2018 CRUZ, MATTHEW 15.00 0.00 15.00 AP 00394310 09/26/2018 D & D SERVICES INC. 451.50 0.00 451.50 AP 00394311 09/26/2018 D AND K CONCRETE COMPANY 1,168.01 0.00 1,168.01 AP 00394312 09/26/2018 DARRAH, SUSAN 10.44 0.00 10.44 AP 00394313 09/26/2018 DATA TICKET INC 7,821.85 0.00 7,821.85 AP 00394314 09/26/2018 DEPARTMENT OF JUSTICE 3,093.00 0.00 3,093.00 AP 00394315 09/26/2018 DIAZ, ALEENA 15.00 0.00 15.00 AP 00394316 09/26/2018 DIXON, TESSA 351.00 0.00 351.00 AP 00394317 09/26/2018 DOG WASTE DEPOT 340.46 0.00 340.46 AP 00394318 09/26/2018 DOLLARHIDE, GINGER 244.00 0.00 244.00 AP 00394319 09/26/2018 DOMINGUEZ, DESTINIE 243.00 0.00 243.00 AP 00394320 09/26/2018 DUNN, ANN MARIE 576.00 0.00 576.00 AP 00394321 09/26/2018 EASTERLING, RAY 369.60 0.00 369.60 AP 00394322 09/26/2018 EDUCATIONAL CREDIT MANAGEMENT CORP. 5.00 0.00 5.00 AP 00394323 09/26/2018 EMPLOYMENT DEVELOPMENT DEPT. 60.00 0.00 60.00 AP 00394324 09/26/2018 EPSTEIN, JOSH 834.00 0.00 834.00 User: VLOPEZ - VERONICA LOPEZ Page: 3 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 144 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/25/2018 through 10/8/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394325 09/26/2018 ERGON ASPHALT AND EMULSIONS 451.83 0.00 451.83 AP 00394326 09/26/2018 EXCLUSIVE EMAGES 243.00 0.00 243.00 AP 00394327 09/26/2018 EXECUTIVE AUTO DETAIL 0.00 130.00 130.00 AP 00394328 09/26/2018 EXPRESS BRAKE SUPPLY 383.12 0.00 383.12 AP 00394329 09/26/2018 FEDERAL EXPRESS CORP 53.36 0.00 53.36 AP 00394330 09/26/2018 FELICIANO, GASPAR ANTHONY 378.00 0.00 378.00 AP 00394331 09/26/2018 FLAG SYSTEMS INC. 1,750.00 0.00 1,750.00 AP 00394332 09/26/2018 FOLKENS, KIM 1,019.01 0.00 1,019.01 AP 00394333 09/26/2018 FRANKLIN TRUCK PARTS 0.00 451.94 451.94 AP 00394334 09/26/2018 FRONTIER COMM 1,571.07 0.00 1,571.07 AP 00394335 09/26/2018 FRONTIER COMM 186.18 0.00 186.18 AP 00394336 09/26/2018 FUEL SERV 0.00 2,472.56 2,472.56 AP 00394337 09/26/2018 GATEWAY PET CEMETERY AND CREMATORY 90.00 0.00 90.00 AP 00394338 09/26/2018 GIORDANO, MARIANNA 134.40 0.00 134.40 AP 00394339 09/26/2018 GONSALVES AND SON,JOE A 3,000.00 0.00 3,000.00 AP 00394340 09/26/2018 GRAINGER 1,906.44 773.84 2,680.28 *** AP 00394341 09/26/2018 GRIFFIN, ROBERT 15.00 0.00 15.00 AP 00394342 09/26/2018 GROVES ON FOOTHILL, THE 300.00 0.00 300.00 AP 00394343 09/26/2018 HAMILTON, MONIQUE 960.00 0.00 960.00 AP 00394344 09/26/2018 HAMPTON YOGA 1,103.31 0.00 1,103.31 AP 00394345 09/26/2018 HAULAWAY STORAGE CONTAINERS INC. 239.68 0.00 239.68 AP 00394346 09/26/2018 HDL COREN AND CONE 645.00 0.00 645.00 AP 00394347 09/26/2018 HEARTSAVERS LLC 198.00 0.00 198.00 AP 00394348 09/26/2018 HILLS PET NUTRITION SALES INC 462.91 0.00 462.91 AP 00394349 09/26/2018 HMC ARCHITECTS 0.00 160,609.80 160,609.80 AP 00394350 09/26/2018 HOME DEPOT CREDIT SERVICES 645 782.23 123.72 905.95 *** AP 00394351 09/26/2018 HOMETOWN AMERICA RAMONA VILLA 700.00 0.00 700.00 AP 00394352 09/26/2018 HONDA YAMAHA HUSQVARNA OF REDLANDS 435.46 0.00 435.46 AP 00394353 09/26/2018 HOYT LUMBER CO., SM 0.00 49.59 49.59 AP 00394354 09/26/2018 ICE DATA PRICING AND REFERENCE DATA LLC 133.85 0.00 133.85 AP 00394355 09/26/2018 IMPRESSIONS GOURMET CATERING 457.94 0.00 457.94 AP 00394356 09/26/2018 IN N OUT BURGER 3,144.92 0.00 3,144.92 AP 00394357 09/26/2018 INK SLINGER SCREEN PRINTING & EMBROIDERY 2,054.25 0.00 2,054.25 AP 00394358 09/26/2018 INLAND EMPIRE STAGES LTD 1,624.50 0.00 1,624.50 AP 00394359 09/26/2018 INTELESYS ONE INC 2,864.84 0.00 2,864.84 AP 00394360 09/26/2018 KEITH, JORRY 300.00 0.00 300.00 AP 00394361 09/26/2018 KENNEDY, LYNNE 65.95 0.00 65.95 AP 00394362 09/26/2018 LEIGHTON CONSULTING INC 451.00 0.00 451.00 AP 00394363 09/26/2018 LENOVO (UNITED STATES) INC. 2,023.55 0.00 2,023.55 AP 00394364 09/26/2018 LEOS PARTY RENTALS 439.84 0.00 439.84 AP 00394365 09/26/2018 LIGHTHOUSE, THE 514.12 0.00 514.12 AP 00394366 09/26/2018 LITTLE BEAR PRODUCTIONS 150.00 0.00 150.00 AP 00394367 09/26/2018 LITTLE, MARC 375.00 0.00 375.00 AP 00394368 09/26/2018 LOCKSMITH GEEKS LLC 192.12 0.00 192.12 AP 00394369 09/26/2018 LOPEZ, MARIO 220.00 0.00 220.00 AP 00394370 09/26/2018 LORBEL INC 18,102.00 0.00 18,102.00 AP 00394371 09/26/2018 MANKE, ART 150.00 0.00 150.00 User: VLOPEZ - VERONICA LOPEZ Page: 4 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 145 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/25/2018 through 10/8/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394372 09/26/2018 MANKE, ART 2,200.00 0.00 2,200.00 AP 00394374 09/26/2018 MARIPOSA LANDSCAPES INC 270,474.39 4,927.63 275,402.02 *** AP 00394375 09/26/2018 MATANGA, JULIE EDWARD 306.00 0.00 306.00 AP 00394376 09/26/2018 MC TRUCKING 2,247.33 0.00 2,247.33 AP 00394377 09/26/2018 MCALLISTER, WILLIAM 1,543.78 0.00 1,543.78 AP 00394378 09/26/2018 MCFADDEN DALE HARDWARE 39.53 0.00 39.53 AP 00394379 09/26/2018 MEDIWASTE DISPOSAL 40.00 0.00 40.00 AP 00394380 09/26/2018 MEZA, ROSANNA 216.72 0.00 216.72 AP 00394381 09/26/2018 MIDWEST TAPE 79.98 0.00 79.98 AP 00394382 09/26/2018 MIJAC ALARM COMPANY 475.00 0.00 475.00 AP 00394383 09/26/2018 MISSION REPROGRAPHICS 5.39 0.00 5.39 AP 00394384 09/26/2018 MORRO, NICHOLE R 24.00 0.00 24.00 AP 00394385 09/26/2018 MOUNTAIN VIEW SMALL ENG REPAIR 1,269.47 0.00 1,269.47 AP 00394386 09/26/2018 MURGUTA, MARISELA 885.00 0.00 885.00 AP 00394387 09/26/2018 MUTUAL PROPANE 0.00 648.72 648.72 AP 00394388 09/26/2018 MYERS TIRE SUPPLY COMPANY 24.87 0.00 24.87 AP 00394389 09/26/2018 MYERS, CRICKET 668.00 0.00 668.00 AP 00394390 09/26/2018 NAPA AUTO PARTS 14.65 0.00 14.65 AP 00394391 09/26/2018 NATIONAL CNG & FLEET SERVICE 900.00 0.00 900.00 AP 00394392 09/26/2018 NEWCO DISTRIBUTORS INC 1,298.38 0.00 1,298.38 AP 00394393 09/26/2018 NICK'S CUSTOM BOOTS LLC 0.00 743.14 743.14 AP 00394394 09/26/2018 OCLC INC 57.47 0.00 57.47 AP 00394395 09/26/2018 ONWARD ENGINEERING 7,200.00 0.00 7,200.00 AP 00394396 09/26/2018 ORIEL, JASMIN 123.82 0.00 123.82 AP 00394397 09/26/2018 ORONA, PATRICIA 490.00 0.00 490.00 AP 00394398 09/26/2018 OTT, LAURA 942.00 0.00 942.00 AP 00394399 09/26/2018 OTT, SHARON 648.00 0.00 648.00 AP 00394400 09/26/2018 PACHECO, ART 1,267.50 0.00 1,267.50 AP 00394401 09/26/2018 PARS 3,500.00 0.00 3,500.00 AP 00394402 09/26/2018 PETES ROAD SERVICE INC 4,233.03 0.00 4,233.03 AP 00394403 09/26/2018 PINES MOBILE HOME PARK, THE 300.00 0.00 300.00 AP 00394404 09/26/2018 PRE -PAID LEGAL SERVICES INC 66.98 0.00 66.98 AP 00394405 09/26/2018 PRECISION GYMNASTICS 2,078.30 0.00 2,078.30 AP 00394406 09/26/2018 RANCHO CUCAMONGA CHAMBER OF COMMERCE 3,166.00 0.00 3,166.00 AP 00394407 09/26/2018 RANCHO SMOG CENTER 679.15 0.00 679.15 AP 00394408 09/26/2018 RBM LOCK AND KEY SERVICE 79.20 0.00 79.20 AP 00394409 09/26/2018 RIGLEMAN, ENCARNACION ONTIVEROS 160.00 0.00 160.00 AP 00394410 09/26/2018 RIM DESIGN GROUP INC 3,179.73 0.00 3,179.73 AP 00394411 09/26/2018 RODAS' AUTO REPAIR 1,628.26 0.00 1,628.26 AP 00394412 09/26/2018 ROTO ROOTER 0.00 323.09 323.09 AP 00394413 09/26/2018 ROYAL INDUSTRIAL SOLUTIONS CITY OF INDUSTRY 236.79 0.00 236.79 AP 00394414 09/26/2018 SAFE -ENTRY TECHNICAL INC 0.00 910.63 910.63 AP 00394415 09/26/2018 SAMS CLUB/SYNCHRONY BANK 174.76 0.00 174.76 AP 00394416 09/26/2018 SAN BERNARDINO CO AUDITOR CONT 13,373.50 0.00 13,373.50 AP 00394417 09/26/2018 SAN BERNARDINO COUNTY SHERIFFS DEPT 6,717.79 0.00 6,717.79 AP 00394418 09/26/2018 SAN BERNARDINO COUNTY SHERIFFS DEPT 1,895.84 0.00 1,895.84 AP 00394419 09/26/2018 SAN BERNARDINO CTY 0.00 25,053.60 25,053.60 User: VLOPEZ - VERONICA LOPEZ Page: 5 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 146 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/25/2018 through 10/8/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394420 09/26/2018 SBCSS - EAST VALLEY SELPA 250.00 0.00 250.00 AP 00394421 09/26/2018 SBPEA 1,594.55 0.00 1,594.55 AP 00394422 09/26/2018 SC FUELS 48,044.01 0.00 48,044.01 AP 00394423 09/26/2018 SC FUELS 2,784.02 0.00 2,784.02 AP 00394424 09/26/2018 SCHOLASTIC BOOK FAIRS 350.57 0.00 350.57 AP 00394425 09/26/2018 SHERIFFS COURT SERVICES 568.23 0.00 568.23 AP 00394426 09/26/2018 SHOETERIA 1,720.60 0.00 1,720.60 AP 00394427 09/26/2018 SIGN SHOP, THE 84.05 48.49 132.54 *** AP 00394428 09/26/2018 SILVER & WRIGHT LLP 3,265.59 0.00 3,265.59 AP 00394429 09/26/2018 SO CALIF GAS COMPANY 4,991.16 454.96 5,446.12 *** AP 00394430 09/26/2018 SO CALIF GAS COMPANY 1,920.37 0.00 1,920.37 AP 00394431 09/26/2018 SONSRAY MACHINERY LLC 50.29 0.00 50.29 AP 00394432 09/26/2018 SOUTH COAST AQMD 2,836.11 0.00 2,836.11 AP 00394439 09/26/2018 SOUTHERN CALIFORNIA EDISON 22,018.67 3,455.30 25,473.97 *** AP 00394440 09/26/2018 SOUTHERN CALIFORNIA EDISON 55,091.12 0.00 55,091.12 AP 00394441 09/26/2018 SOUTHLAND SPORTS OFFICIALS 4,688.00 0.00 4,688.00 AP 00394442 09/26/2018 SPIKES, BRIANNA 1,200.00 0.00 1,200.00 AP 00394443 09/26/2018 SYCAMORE VILLA MOBILE HOME PARK 400.00 0.00 400.00 AP 00394444 09/26/2018 SYSCO LOS ANGELES INC 917.18 0.00 917.18 AP 00394445 09/26/2018 THOMAS, LOREN 200.00 0.00 200.00 AP 00394446 09/26/2018 THOMPSON PLUMBING SUPPLY INC 1,396.27 0.00 1,396.27 AP 00394447 09/26/2018 TIREHUB LLC 2,366.54 0.00 2,366.54 AP 00394448 09/26/2018 TORTI GALLAS AND PARTNERS INC 14,937.71 0.00 14,937.71 AP 00394449 09/26/2018 TOVEY/SHULTZ CONSTRUCTION INC 12,896.00 0.00 12,896.00 AP 00394450 09/26/2018 TUNURI, LIZA 15.00 0.00 15.00 AP 00394451 09/26/2018 TYUS, IDA 513.00 0.00 513.00 AP 00394452 09/26/2018 U S LEGAL SUPPORT INC 170.87 0.00 170.87 AP 00394453 09/26/2018 UNITED PACIFIC SERVICES INC 18,874.00 0.00 18,874.00 AP 00394454 09/26/2018 UNITED WAY 93.00 0.00 93.00 AP 00394455 09/26/2018 UPS 34.29 0.00 34.29 AP 00394456 09/26/2018 UPS FREIGHT 95.00 0.00 95.00 AP 00394457 09/26/2018 VALLEY POWER SYSTEMS INC 250.00 0.00 250.00 AP 00394458 09/26/2018 VANDERHAWK CONSULTING LLC 30,925.00 0.00 30,925.00 AP 00394459 09/26/2018 VERIZON BUSINESS SERVICES 40.26 0.00 40.26 AP 00394460 09/26/2018 VERIZON WIRELESS - LA 421.11 0.00 421.11 AP 00394461 09/26/2018 VICTOR MEDICAL COMPANY 3,979.25 0.00 3,979.25 AP 00394462 09/26/2018 VIRTUAL PROJECT MANAGER INC 500.00 0.00 500.00 AP 00394463 09/26/2018 WAXIE SANITARY SUPPLY 8,389.75 0.00 8,389.75 AP 00394464 09/26/2018 WELLS FARGO BANK N A 3,500.00 0.00 3,500.00 AP 00394465 09/26/2018 WEST END MATERIAL SUPPLY 89.43 0.00 89.43 AP 00394466 09/26/2018 WESTERN UNIVERSITY OF HEALTH SCIENCE 1,579.00 0.00 1,579.00 AP 00394467 09/26/2018 WESTRUX INTERNATIONAL INC 0.00 105.76 105.76 AP 00394468 09/26/2018 WHITE CAP CONSTRUCTION SUPPLY 939.36 0.00 939.36 AP 00394469 09/26/2018 WILBUR-ELLIS COMPANY 1,393.22 0.00 1,393.22 AP 00394470 09/26/2018 WILSON & BELL AUTO SERVICE 110.00 105.00 215.00 *** AP 00394471 09/26/2018 WINZER CORPORATION 0.00 311.95 311.95 AP 00394472 09/26/2018 WRIGHT CONSTRUCTION ENGINEERING CORP 142,187.15 0.00 142,187.15 User: VLOPEZ - VERONICA LOPEZ Page: 6 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 147 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/25/2018 through 10/8/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394473 09/26/2018 ZOHO CORPORATION #4926 2,999.00 0.00 2,999.00 AP 00394474 09/27/2018 ABC LOCKSMITHS 515.53 127.67 643.20 *** AP 00394475 09/27/2018 AIRGAS USA LLC 5,010.50 0.00 5,010.50 AP 00394476 09/27/2018 ALTEC INDUSTRIES INC 3,211.31 0.00 3,211.31 AP 00394478 09/27/2018 BRODART BOOKS 4,027.78 0.00 4,027.78 AP 00394479 09/27/2018 CARQUEST AUTO PARTS 1,601.81 0.00 1,601.81 AP 00394480 09/27/2018 DEMCOINC 440.47 0.00 440.47 AP 00394481 09/27/2018 DUMBELL MAN FITNESS EQUIPMENT, THE 0.00 450.00 450.00 AP 00394482 09/27/2018 DUNN EDWARDS CORPORATION 833.26 0.00 833.26 AP 00394484 09/27/2018 EMCOR SERVICE 52,553.15 11,525.49 64,078.64 *** AP 00394485 09/27/2018 INTERSTATE BATTERIES 959.27 0.00 959.27 AP 00394486 09/27/2018 KME FIRE APPARATUS 0.00 848.08 848.08 AP 00394487 09/27/2018 LN CURTIS AND SONS 0.00 3,381.36 3,381.36 AP 00394488 09/27/2018 MINUTEMAN PRESS 2,211.84 0.00 2,211.84 AP 00394489 09/27/2018 OFFICE DEPOT 596.53 0.00 596.53 AP 00394490 09/27/2018 OVERDRIVE INC 18.99 0.00 18.99 AP 00394491 09/27/2018 PSA PRINT GROUP 38.79 0.00 38.79 AP 00394492 09/27/2018 SAFETY CENTER INC 3,050.00 0.00 3,050.00 AP 00394493 09/27/2018 SIEMENS INDUSTRY INC 99,366.04 0.00 99,366.04 AP 00394494 09/27/2018 SITEONE LANDSCAPE SUPPLY LLC 45.31 0.00 45.31 AP 00394495 09/27/2018 SUNRISE FORD 925.32 0.00 925.32 AP 00394496 10/03/2018 49ER COMMUNICATIONS 0.00 570.00 570.00 AP 00394497 10/03/2018 A'JONTUE, ROSE ANN 516.00 0.00 516.00 AP 00394498 10/03/2018 ABLE BUILDING MAINTENANCE 1,660.60 0.00 1,660.60 AP 00394499 10/03/2018 ACEY DECY EQUIPMENT INC. 164.55 0.00 164.55 AP 00394500 10/03/2018 AMERICAN JAIL ASSOCIATION 48.00 0.00 48.00 AP 00394501 10/03/2018 AMTECH ELEVATOR SERVICES 2,120.70 0.00 2,120.70 AP 00394502 10/03/2018 ARCE, RAYMOND 15.00 0.00 15.00 AP 00394503 10/03/2018 ART OF LIVING FOUNDATION 36.00 0.00 36.00 AP 00394504 10/03/2018 AT&T MOBILITY 0.00 86.46 86.46 AP 00394505 10/03/2018 AUFBAU CORPORATION 18,927.00 0.00 18,927.00 AP 00394506 10/03/2018 B & H 2,668.03 0.00 2,668.03 AP 00394507 10/03/2018 BALL, ROBERT 0.00 61.10 61.10 AP 00394508 10/03/2018 BENITEZ, ANDREA 1,000.00 0.00 1,000.00 AP 00394509 10/03/2018 BIG EVENTS INC 3,430.51 0.00 3,430.51 AP 00394510 10/03/2018 BOYKIN, JESSICA 15.00 0.00 15.00 AP 00394511 10/03/2018 BRAUN BLAISING SMITH WYNNE P.C. 393.25 0.00 393.25 AP 00394512 10/03/2018 BREWINGTON, ADRIAN 15.00 0.00 15.00 AP 00394513 10/03/2018 BRIGHTVIEW LANDSCAPE SERVICES INC. 16,797.50 0.00 16,797.50 AP 00394514 10/03/2018 C V W D 1,578.93 4,215.26 5,794.19 *** AP 00394518 10/03/2018 C V W D 146,287.29 598.16 146,885.45 *** AP 00394519 10/03/2018 CALIFORNIA POLICE CHIEFS ASSOC. 960.00 0.00 960.00 AP 00394520 10/03/2018 CARR TRUCKING INC. 2,764.47 0.00 2,764.47 AP 00394521 10/03/2018 CARVER, MICHELLE 15.00 0.00 15.00 AP 00394522 10/03/2018 CINTAS CORPORATION #150 0.00 186.13 186.13 AP 00394523 10/03/2018 CLARKE PLUMBING SPECIALTIES INC. 506.85 0.00 506.85 AP 00394524 10/03/2018 CLEAN OUT SOURCE 150.00 0.00 150.00 User: VLOPEZ - VERONICA LOPEZ Page: 7 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 148 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/25/2018 through 10/8/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394525 10/03/2018 COLIBRI ENTERTAINMENT INC. 1,250.00 0.00 1,250.00 AP 00394526 10/03/2018 CONCEPT POWDER COATING 560.00 0.00 560.00 AP 00394527 10/03/2018 CONSOLIDATED ELECTRICAL DISTR INC 3,979.53 0.00 3,979.53 AP 00394528 10/03/2018 CORMIER, JAMES 1,267.50 0.00 1,267.50 AP 00394529 10/03/2018 COSTCO 1,099.45 0.00 1,099.45 AP 00394530 10/03/2018 CREATIVE BRAIN LEARNING 243.00 0.00 243.00 AP 00394531 10/03/2018 CRIME SCENE STERI-CLEAN LLC 270.00 0.00 270.00 AP 00394532 10/03/2018 CSU VETERINARY DIAGNOSTIC LABORATORY 62.00 0.00 62.00 AP 00394533 10/03/2018 D AND K CONCRETE COMPANY 2,755.18 0.00 2,755.18 AP 00394534 10/03/2018 DAISY 1,249.25 0.00 1,249.25 AP 00394535 10/03/2018 DANIELS, NOAH 150.00 0.00 150.00 AP 00394536 10/03/2018 DEPENDABLE COMPANY INC. 39.00 0.00 39.00 AP 00394537 10/03/2018 DUNMORE, VERNON 15.00 0.00 15.00 AP 00394538 10/03/2018 EXPRESS BRAKE SUPPLY 493.44 0.00 493.44 AP 00394539 10/03/2018 FACTORY MOTOR PARTS 0.00 1,861.04 1,861.04 AP 00394540 10/03/2018 FALLON, BRIAN 0.00 270.00 270.00 AP 00394541 10/03/2018 FEDERAL EXPRESS CORP 24.65 0.00 24.65 AP 00394542 10/03/2018 FEHR AND PEERS 380.63 0.00 380.63 AP 00394543 10/03/2018 FLEET SERVICES INC. 0.00 82.88 82.88 AP 00394544 10/03/2018 FOLKENS, KIM 93.41 0.00 93.41 AP 00394545 10/03/2018 FORTIN LAW GROUP 3,992.91 0.00 3,992.91 AP 00394546 10/03/2018 FOUR POINTS BY SHERATON 251.32 0.00 251.32 AP 00394547 10/03/2018 FRANKLIN TRUCK PARTS 0.00 521.34 521.34 AP 00394548 10/03/2018 FRONTIER COMM 3,499.50 229.29 3,728.79 *** AP 00394549 10/03/2018 G AND M BUSINESS INTERIORS 0.00 5,540.29 5,540.29 AP 00394550 10/03/2018 GALE/CENGAGE LEARNING 29.15 0.00 29.15 AP 00394551 10/03/2018 GARCIA, JUSTINE 739.57 0.00 739.57 AP 00394552 10/03/2018 GEOGRAPHICS 598.75 0.00 598.75 AP 00394553 10/03/2018 GILLISON, JOHN 1,194.40 0.00 1,194.40 AP 00394554 10/03/2018 GOLDEN OAKS VET HOSPITAL 50.00 0.00 50.00 AP 00394555 10/03/2018 GOLDEN STATE RISK MANAGEMENT AUTHORITY 94,397.00 1,362.00 95,759.00 *** AP 00394556 10/03/2018 GONZALEZ, CATHY 63.00 0.00 63.00 AP 00394557 10/03/2018 GOODRICH, PHILLIP 89.24 0.00 89.24 AP 00394558 10/03/2018 GRAINGER 33.54 0.00 33.54 AP 00394559 10/03/2018 HDR ENGINEERING INC 6,418.52 0.00 6,418.52 AP 00394560 10/03/2018 HERITAGE EDUCATION GROUP 178.00 0.00 178.00 AP 00394561 10/03/2018 HILLS PET NUTRITION SALES INC 274.97 0.00 274.97 AP 00394562 10/03/2018 HOYT LUMBER CO., SM 0.00 3.84 3.84 AP 00394563 10/03/2018 INLAND VALLEY EMERGENCY PET CLINIC 908.00 0.00 908.00 AP 00394564 10/03/2018 IRON MOUNTAIN OSDP 1,712.22 0.00 1,712.22 AP 00394565 10/03/2018 KAISER FOUNDATION HEALTH PLAN INC 236,413.60 0.00 236,413.60 AP 00394566 10/03/2018 KENNEDY EQUIPMENT INC 1,797.62 0.00 1,797.62 AP 00394567 10/03/2018 KIRO CARS INC 180.00 0.00 180.00 AP 00394568 10/03/2018 KVAC ENVIRONMENTAL SERVICES INC 0.00 173.50 173.50 AP 00394569 10/03/2018 LIFE ASSIST INC 0.00 255.50 255.50 AP 00394570 10/03/2018 LOGMEIN USA INC 3,540.00 0.00 3,540.00 AP 00394571 10/03/2018 LOPEZ, SELINA 300.00 0.00 300.00 User: VLOPEZ - VERONICA LOPEZ Page: 8 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 149 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 9/25/2018 through 10/8/2018 Check No. Check Date Vendor Name Ca Fire Amount AP 00394572 10/03/2018 MAGIC JUMP RENTALS 550.00 0.00 550.00 AP 00394573 10/03/2018 MAIN STREET SIGNS 64.65 0.00 64.65 AP 00394574 10/03/2018 MARK CHRISTOPHER INC 0.00 325.75 325.75 AP 00394575 10/03/2018 MCMASTER CARR SUPPLY COMPANY 13.38 18.23 31.61 *** AP 00394576 10/03/2018 MIDWEST TAPE 124.09 0.00 124.09 AP 00394577 10/03/2018 MIJAC ALARM COMPANY 0.00 2,718.00 2,718.00 AP 00394578 10/03/2018 MONTGOMERY HARDWARE CO 547.66 0.00 547.66 AP 00394579 10/03/2018 MORRIS, RICHARD 158.40 0.00 158.40 AP 00394580 10/03/2018 MOUNTAIN VIEW SMALL ENG REPAIR 643.74 0.00 643.74 AP 00394581 10/03/2018 MUSICLAND 277.20 0.00 277.20 AP 00394582 10/03/2018 MUSICSTAR 270.00 0.00 270.00 AP 00394583 10/03/2018 NAPA AUTO PARTS 0.00 55.44 55.44 AP 00394584 10/03/2018 NEOPOST USA INC 492.35 0.00 492.35 AP 00394585 10/03/2018 NEWCO DISTRIBUTORS INC 869.54 0.00 869.54 AP 00394586 10/03/2018 NICHOLS, GARY 654.50 0.00 654.50 AP 00394587 10/03/2018 NORTHTOWN HOUSING DEVELOPMENT CORP. 702.71 0.00 702.71 AP 00394588 10/03/2018 OCCUPATIONAL HEALTH CTRS OF CA 5,019.67 173.00 5,192.67 *** AP 00394589 10/03/2018 OPARC 308.00 0.00 308.00 AP 00394590 10/03/2018 PERPETUAL STORAGE INC 4,763.84 0.00 4,763.84 AP 00394591 10/03/2018 PHYSIO CONTROL INC 0.00 30,240.00 30,240.00 AP 00394592 10/03/2018 PROMOTIONS TEES & MORE 0.00 1,186.70 1,186.70 AP 00394593 10/03/2018 QUALITY CODE PUBLISHING 931.05 0.00 931.05 AP 00394594 10/03/2018 RASMUSSEN, STEVEN 0.00 100.49 100.49 AP 00394595 10/03/2018 RED HAWK FENCE & ENVIRONMENTAL SERVICES 94,095.76 0.00 94,095.76 AP 00394596 10/03/2018 RESOURCE BUILDING MATERIALS 319.21 0.00 319.21 AP 00394597 10/03/2018 RIOS, DEBORAH 45.00 0.00 45.00 AP 00394598 10/03/2018 ROADRUNNER PHARMACY 614.95 0.00 614.95 AP 00394599 10/03/2018 ROYAL INDUSTRIAL SOLUTIONS CITY OF INDUSTRY 306.44 0.00 306.44 AP 00394600 10/03/2018 SAN BERNARDINO COUNTY 214.00 0.00 214.00 AP 00394601 10/03/2018 SAN BERNARDINO COUNTY 107.00 0.00 107.00 AP 00394602 10/03/2018 SAN BERNARDINO CTY FIRE PROTECTION DIST 3,431.00 0.00 3,431.00 AP 00394603 10/03/2018 SCOTT SAFETY 0.00 359.02 359.02 AP 00394604 10/03/2018 SHEAKLEY PENSION ADMINISTRATION 388.70 0.00 388.70 AP 00394605 10/03/2018 SHEAKLEY PENSION ADMINISTRATION 0.00 177.65 177.65 AP 00394606 10/03/2018 SILVER & WRIGHT LLP 26.53 0.00 26.53 AP 00394607 10/03/2018 SIRSIDYNIX 44,780.34 0.00 44,780.34 AP 00394608 10/03/2018 SNYDER, MAKENZIE 0.00 359.62 359.62 AP 00394609 10/03/2018 SO CALIF GAS COMPANY 615.53 128.72 744.25 *** AP 00394613 10/03/2018 SOUTHERN CALIFORNIA EDISON 18,509.13 1,889.02 20,398.15 *** AP 00394614 10/03/2018 SOUTHERN CALIFORNIA EDISON 93.24 0.00 93.24 AP 00394615 10/03/2018 SOUTHERN CALIFORNIA EDISON 2,879.13 0.00 2,879.13 AP 00394616 10/03/2018 SOUTHERN CALIFORNIA EDISON 882.10 0.00 882.10 AP 00394617 10/03/2018 SOUTHLAND SPORTS OFFICIALS 138.00 0.00 138.00 AP 00394618 10/03/2018 STANDARD INSURANCE COMPANY 3,984.36 0.00 3,984.36 AP 00394619 10/03/2018 STANDARD INSURANCE COMPANY 13,405.01 0.00 13,405.01 AP 00394620 10/03/2018 STATE FIRE TRAINING 0.00 65.00 65.00 AP 00394621 10/03/2018 STORTM SELF STORAGE 545.00 0.00 545.00 User: VLOPEZ - VERONICA LOPEZ Page: 9 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 150 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Check No. Check Date Vendor Name AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP 00394622 00394623 00394624 00394625 00394626 00394627 00394628 00394629 00394630 00394631 00394632 00394633 00394634 00394635 00394636 00394637 00394638 00394639 00394640 00394643 00394644 00394645 00394646 00394647 00394648 00394649 00394650 00394651 00394652 00394653 00394655 00394656 AP 00394657 AP 00394658 AP 00394659 AP 00394660 AP 00394661 Note: Agenda Check Register 9/25/2018 through 10/8/2018 Ca Fire Amount 10/03/2018 SWANK MOTION PICTURES INC 1,503.00 0.00 1,503.00 10/03/2018 TEXAS MEDICAL SCREENING LLC 445.00 0.00 445.00 10/03/2018 THE COUNSELING TEAM INTERNATIONAL 0.00 960.00 960.00 10/03/2018 THOMPSON PLUMBING SUPPLY INC 60.71 0.00 60.71 10/03/2018 TOLL, RICHARD 0.00 324.00 324.00 10/03/2018 TOPOLESKI, PAUL 0.00 324.00 324.00 10/03/2018 TRINITY EQUIPMENT RENTALS 4,124.30 0.00 4,124.30 10/03/2018 UC REGENTS 20.00 0.00 20.00 10/03/2018 UNITED STATES SEATING 0.00 3,124.75 3,124.75 10/03/2018 UPS 193.00 0.00 193.00 10/03/2018 UTILIQUEST 3,496.52 0.00 3,496.52 10/03/2018 VERIZON WIRELESS - LA 0.00 3,627.26 3,627.26 10/03/2018 WAXIE SANITARY SUPPLY 4,072.13 0.00 4,072.13 10/03/2018 WESTLAND GROUP INC 6,103.00 0.00 6,103.00 10/03/2018 WHITE CAP CONSTRUCTION SUPPLY 171.02 0.00 171.02 10/03/2018 WIRZ AND COMPANY 560.30 0.00 560.30 10/03/2018 WORLD ELITE GYMNASTICS 52.50 0.00 52.50 10/04/2018 ABC LOCKSMITHS 1,609.08 0.00 1,609.08 10/04/2018 AIRGAS USA LLC 454.46 1,706.69 2,161.15 *** 10/04/2018 BRODART BOOKS 8,872.14 0.00 8,872.14 10/04/2018 CALSENSE 65.88 0.00 65.88 10/04/2018 CARQUEST AUTO PARTS 0.00 4.20 4.20 10/04/2018 CITRUS MOTORS ONTARIO INC 0.00 148.74 148.74 10/04/2018 CLARY CORPORATION 5,820.85 0.00 5,820.85 10/04/2018 DUMBELL MAN FITNESS EQUIPMENT, THE 722.89 450.00 1,172.89 *** 10/04/2018 EMCOR SERVICE 5,787.00 833.34 6,620.34 *** 10/04/2018 HENRY SCHEIN ANIMAL HEALTH SUPPLY 2,023.39 0.00 2,023.39 10/04/2018 HOSE MAN INC 419.21 0.00 419.21 10/04/2018 KME FIRE APPARATUS 0.00 1,081.47 1,081.47 10/04/2018 LAWSON PRODUCTS INC 0.00 1,804.27 1,804.27 10/04/2018 OFFICE DEPOT 3,494.16 1,612.56 5,106.72 *** 10/04/2018 OVERDRIVE INC 65.00 0.00 65.00 10/04/2018 PSA PRINT GROUP 165.94 0.00 165.94 10/04/2018 SIEMENS INDUSTRY INC 3,967.24 0.00 3,967.24 10/04/2018 SITEONE LANDSCAPE SUPPLY LLC 3,607.72 0.00 3,607.72 10/04/2018 VISTA PAINT 2,635.94 0.00 2,635.94 10/04/2018 INLAND VALLEY DAILY BULLETIN 9,059.68 0.00 9,059.68 Total City: $5,605,282.90 Total Fire: $581,051.44 Grand Total: , *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 10 Current Date: 10/09/2018 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 12:59:29 Page 151 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register September 1, 2018 - September 30, 2018 DATE DESCRIPTION CITY FIRE AMOUNT 9/4 WIRE TRANSFER - To California ISO 4,920.51 4,920.51 9/4 Workers Comp - City Account Transfer 393.24 393.24 9/4 Workers Comp - Fire Account Transfer 11,571.35 11,571.35 9/5 U.S. BANK - Purchasing Card Payment - August 2018 61,386.79 7,817.78 69,204.57 9/5 U.S. BANK - Corporate Card Payment - August 2018 70,986.58 23,418.82 94,405.20 9/5 U.S. BANK - Costco Card Payment - August 2018 2,042.90 1,153.38 3,196.28 9/6 Workers Comp - City Account Transfer 585.16 585.16 9/6 Workers Comp - Fire Account Transfer 303.20 303.20 9/7 Workers Comp - City Account Transfer 2,754.62 2,754.62 9/7 Workers Comp - Fire Account Transfer 330.39 330.39 9/10 WIRE TRANSFER - To California ISO 5,906.83 5,906.83 9/10 Workers Comp - City Account Transfer 570.31 570.31 9/10 Workers Comp - Fire Account Transfer 383.77 383.77 9/11 Workers Comp - Fire Account Transfer 7,087.54 7,087.54 9/12 CALPERS - City - Retirement Account Deposit 44625.39 44,625.39 9/12 CALPERS - City - Retirement Account Deposit 123015.96 123,015.96 9/12 CALPERS - Fire - Retirement Account Deposit 1596.01 1,596.01 9/12 CALPERS - Fire - Retirement Account Deposit 2266.38 2,266.38 9/12 CALPERS - Fire - Retirement Account Deposit 5784.72 5,784.72 9/12 CALPERS - Fire - Retirement Account Deposit 8161.97 8,161.97 9/12 CALPERS - Fire - Retirement Account Deposit 11443.54 11,443.54 9/12 CALPERS - Fire - Retirement Account Deposit 108950.47 108,950.47 9/12 STATE DISBURSEMENT UNIT - Child Support Payments 2,216.50 2,216.50 9/12 STATE DISBURSEMENT UNIT - Child Support Payments 3,430.98 3,430.98 9/12 Workers Comp - City Account Transfer 247.33 247.33 9/12 Workers Comp - Fire Account Transfer 131.96 131.96 9/13 CALPERS - Fire - Retirement Account Deposit 490.29 490.29 9/13 CALPERS - Fire - Retirement Account Deposit 880.15 880.15 9/13 CALPERS - Fire - Retirement Account Deposit 2543.66 2,543.66 9/13 CALPERS - Fire - Retirement Account Deposit 28436.42 28,436.42 9/13 Workers Comp - City Account Transfer 856.34 856.34 9/13 Workers Comp - Fire Account Transfer 123.74 123.74 9/14 Workers Comp - City Account Transfer 3,730.79 3,730.79 9/14 Workers Comp - Fire Account Transfer 2,091.95 2,091.95 9/17 WIRE TRANSFER - To California ISO 101,689.33 101,689.33 9/17 Workers Comp - Fire Account Transfer 390.00 390.00 9/18 Workers Comp - City Account Transfer 66.65 66.65 9/19 CALPERS - City - Retirement Account Deposit 39.96 39.96 9/19 CALPERS - City - Retirement Account Deposit 2708.53 2,708.53 9/19 Workers Comp - City Account Transfer 566.90 566.90 9/19 Workers Comp - Fire Account Transfer 361.35 361.35 9/20 Workers Comp - City Account Transfer 8,602.73 8,602.73 9/20 Workers Comp - Fire Account Transfer 5,379.80 5,379.80 9/21 Workers Comp - Fire Account Transfer 5,255.64 5,255.64 9/24 CALPERS - Fire - Retirement Account Deposit 62.25 62.25 9/24 CALPERS - Fire - Retirement Account Deposit 78.22 78.22 9/24 CALPERS - Fire - Retirement Account Deposit 809.67 809.67 9/24 CALPERS - Fire - Retirement Account Deposit 968.49 968.49 9/24 CALPERS - Fire - Retirement Account Deposit 11038.85 11,038.85 9/24 WIRE TRANSFER - To California ISO 3,964.13 3,964.13 9/24 Workers Comp - City Account Transfer 414.29 414.29 9/24 Workers Comp - Fire Account Transfer 592.00 592.00 9/25 BANK FEE - August 2018 22,899.07 22,899.07 9/25 STATE DISBURSEMENT UNIT - Child Support Payments 2,029.50 2,029.50 9/25 Workers Comp - City Account Transfer 1,905.71 1,905.71 9/25 Workers Comp - Fire Account Transfer 14,062.36 14,062.36 9/26 CALPERS - Fire - Retirement Account Deposit 1630.77 1,630.77 9/26 CALPERS - Fire - Retirement Account Deposit 2266.38 2,266.38 9/26 CALPERS - Fire - Retirement Account Deposit 5784.72 5,784.72 Page 152 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register September 1, 2018 - September 30, 2018 DATE DESCRIPTION CITY FIRE AMOUNT 9/26 CALIPERS - Fire - Retirement Account Deposit 8284.92 8,284.92 9/26 CALIPERS - Fire - Retirement Account Deposit 11584.78 11,584.78 9/26 CALIPERS - Fire - Retirement Account Deposit 109501.14 109,501.14 9/26 Workers Comp - City Account Transfer 3,962.34 3,962.34 9/26 Workers Comp - Fire Account Transfer 3,139.04 3,139.04 9/27 CALIPERS - Fire - Retirement Account Deposit 138,949.32 138,949.32 9/27 CALIPERS - City - Retirement Account Deposit 44999.95 44,999.95 9/27 CALIPERS - City - Retirement Account Deposit 122284.09 122,284.09 9/27 STATE DISBURSEMENT UNIT - Child Support Payments 5,331.06 5,331.06 9/27 Workers Comp - Fire Account Transfer 2,532.66 2,532.66 9/28 Workers Comp - City Account Transfer 325.09 325.09 9/28 Workers Comp - Fire Account Transfer 686.21 686.21 TOTAL CITY 640,697.52 TOTAL FIRE 557,088.10 GRAND TOTAL 1,197,785.62 Page 153 •�1 DATE: October 17, 2018 TO: Mayor and Members of the City Council FROM: James C. Frost, City Treasurer INITIATED BY: Lori E. Sassoon, Deputy City Manager/Administrative Services Tamara L. Layne, Finance Director Sandra G. Ramirez, Management Analyst III SUBJECT: CONSIDERATION TO RECEIVE AND FILE CURRENT INVESTMENT SCHEDULE AS OF SEPTEMBER 30, 2018. RECOMMENDATION: Staff recommends that the City Council receive and file the attached current investment schedule for the City of Rancho Cucamonga as of September 30, 2018. BACKGROUND: The attached investment schedule as of September 30, 2018 reflects cash and investments managed by the Finance/Treasury Management Division and is in conformity with the requirements of California Government Code Section 53601 and the City of Rancho Cucamonga's adopted Investment Policy as approved by the City Council on April 17, 2017. ANALYSIS: The City Treasurer is required to submit a quarterly investment report to the City Council in accordance with California Government Code Section 53646. The quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the City Treasurer has elected to provide this report on a monthly basis. FISCAL IMPACT: None COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 - Portfolio Management - Portfolio Summary September 30, 2018 Page 154 cc E E O O � 0 E N V C CD 3 M O cc U) L O c .O 'o E o °r Q 0 o a° y a V Q LU t0 M 7 crW 3 D tO H C O m m a> fl' o M t` to o rA � to m O t0 N O 10 O b p0 � O 0 N N � N r7 A tV tV � N O NN I M r) to O O t0 u O O t* N r) A til to rl — 0 O t0 I M co r- coW) 0 � OD O O N N .- M N I to CO N r 0 N N COD O O DOf � N O O C tG O .- tG ri C O O m N a tN0 Onf M O n N N a �aaO r r a 0 0 0 a N N r- O N t0 CD m O W t CR 00 't O O N G w N m N O O to O LLY h t0 m r O N 't OctN a O co c O O co o rn o o v o 0 0 o rn o o m o 0 0 o n o o v_ o 0 0 rte) 0 0 0 0 0 0 )- W ON N N O M t0 t0 Lo t0 01 W n r M O t0 t0 N W w O) t0 co O A to N CD t0 O O O w Lq h mi r; FL m C m cp V ti r co G m C rn c d N N c W Q) m N n N N O m C a w C Z 0) a N o -a o 4 0- d C m to F (Op :5=n N 5 v � N w O) t0 co O A to N CD t0 O O O w Lq h mi r; FL " ton C c Oc c O 0o V m to � O N U E c a � m C rn c d N N c Q) m N .1c V O O m C a w C Z 0) a N o -a o 4 0- d C m to F (Op :5=n v jU- (ML00 U=) 5 v � N f w � t 'Eu t E ! 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CO) L C O 2 N i co Page 165 •�1 DATE: October 17, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Natalie Avila, Associate Engineer SUBJECT: CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC., IN THE AMOUNT OF $98,265 PLUS A 10% CONTINGENCY FOR TRAFFIC SIGNAL DESIGN CONSULTATION SERVICES AND AUTHORIZATION OF AN APPROPRIATION IN THE AMOUNT OF $108,100 FROM THE TRANSPORTATION FUND (FUND 124) FOR THE FISCAL YEAR 2018/19 INSTALLATION OF TWO TRAFFIC SIGNALS AND THREE FLASHING YELLOWARROW SIGNAL MODIFICATIONS PROJECT. RECOMMENDATION: Staff recommends that the City Council: 1. Approve and authorize the execution of a Professional Services Agreement with Kimley-Horn and Associates, I nc., in the amount of $98,265 plus a 10% contingency (on file with the City Clerk); and 2. Authorize an appropriation in the amount of $108,100 from the Transportation fund balance. BACKGROUND: The Engineering Services Department prepared a Request for Proposals (RFP) that was distributed to three traffic signal design consultants under the professional services solicitation open market bidding procedures. Staff obtained proposals from Advantec Consulting Engineers, Inc. of Diamond Bar, CA; Kimley-Horn and Associates, Inc. of Los Angeles, CA; and KOA Corporation of Ontario, CA. The design of the new traffic signals will incorporate flashing yellow arrow left turns, video detection system and fiberoptic interconnect network design as needed to bring connectivity back to the City's Traffic Management Center. ANALYSIS: After a thorough analysis, staff determined Kimley-Horn and Associates, Inc., (Kimley-Horn) of Los Angeles, California, to be the most qualified to perform the Scope of Services provided in the RFP. Staff negotiated with Kimley-Horn on their fee proposal resulting in an overall design fee of $98,265. Staff believes that Kimley-Horn is offering the best value to the City with the information provided in thir RFP response and negotiated fee proposal. Kimley-Horn will prepare plans, specifications, and cost estimates (PS&E) for new traffic signals at the Page 166 intersections of East Avenue at Highland Avenue and Hellman Avenue at Sixth Street. Similarly, Kimley- Horn will also deliver PS&E packages for the signal modifications for Milliken Avenue at Vintage Drive, Milliken Avenue at Church Street, and Milliken Avenue at Millenium Court. The end result of this capital project will improve traffic safety and reduce traffic congestion. FISCAL IMPACT: Funds for traffic signal design services were previously budgeted in Fiscal Year 2017/2018 but were not encumbered prior to the end of the fiscal year and thus returned to the Transportation Fund (Fund 124) Fund Balance. Therefore, it is necessary at this time to appropriate funds into the following project accounts in order to cover the design phase which includes a 10% design contingency for the project. Funds for construction have been allocated and are budgeted in Fiscal Year 2018/2019. Sufficient fund balance exists to cover the design phase as follows: Account No's. Funding Source Description Amount (Capital Projects) 11243035650/1957124-0 Transportation FY18/19 TS & FYA $36,033 (124) 11243035650/1958124-0 Transportation FY18/19 TS & FYA $36,033 (124) 11243035650/1989124-0 Transportation FY18/19 TS & FYA $36,034 (124) COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council Goal of public safety by installing new signalized intersections at locations which will benefit from the improvements. The item also addresses the City Council Goal of enhancing premier community status by increasing the active investment in improving traffic management operations throughout the City. ATTACHMENTS: Description Attachment 1 - Vicinity Map Page 167 VICINITY MAP CL CL LEMON AVENUE N (^ HIGHLAND AVE Com\ i 41 I Imo[ T VICTORIA ST ATTACHMENT 1 I I PROJECTI L 24TH ST J — 00,SITE #3 I SUMMIT AVE 1_ ti > W L � ¢ H '¢ m AVE o Y VICTORIA PARK LN SITE #I I CITY OF RANCHO CUCAMONGA BASE LINE RD - -I - - - - - - - --ui r Y W W m CHURCH ST j TERRA ui HILLSIDE RD N � ' ¢BLVD z Lu Q WILSON AVE 0 FOOTHILL ¢ ui - SITE #4 SAN BERNARDINOIRD z Q N BANYAN ST N CL CL LEMON AVENUE N (^ HIGHLAND AVE Com\ i 41 I Imo[ T VICTORIA ST ATTACHMENT 1 I I PROJECTI L 24TH ST J — 00,SITE #3 I SUMMIT AVE 1_ ti > W L � ¢ H '¢ m AVE o Y VICTORIA PARK LN SITE #I I I:\ENGDESGN\NATALIE\800-2018-24_TS INSTALL 2 SIGNALS k 3 FYA\DESIGN\PLAN9\2018-14_VICINITY MAP.DIIG Page 168 CITY OF RANCHO CUCAMONGA BASE LINE RD n1 } FY 2018/19 INSTALLATION OF TWO (2) TRAFFIC Y W W m CHURCH ST j TERRA Lu VISTA w MILLER AVE � ' ¢BLVD W Lu Q U Q " ROJECT FOOTHILL ¢ � - SITE #4 SAN BERNARDINOIRD z Q N N ROJECT Lu ARROW RTEO° = ARROW ROUTE I S+�i+ #s a I v Of JERSEI$ BLVD Lu 0 !#ff+[H* fHH*Nfl H�H+HW=IH+HHHfFIFH+HfHHf+fHHfIHHHH1F�fFHfHHHHHHH#IF +'IMETROLINKIIIRRIIIIII PROJEC — — 8TH ST o SITE #2 6TH ST 5TH ST o I U) LEGEND - - - - 4TH ST — _ — J p NEW TRAFFIC SIGNAL LOCATION TRAFFIC SIGNAL MODIFICATION PROJECT LOCATIONS PROPOSED FIBEROPTIC LINE LOCATION INTERSECTION LOCATION NO. I EAST AVENUE AT HIGHLAND AVENUE 2 HELLMAN AVENUE AT SIXTH STREET 3 MILL/KEN AVENUE AT VINTAGE DRIVE 4 MILLII(f-N AVENUE AT CHURCH STREET 5 MILL/KEN AVENUE AT MILLENIUM COURT I:\ENGDESGN\NATALIE\800-2018-24_TS INSTALL 2 SIGNALS k 3 FYA\DESIGN\PLAN9\2018-14_VICINITY MAP.DIIG Page 168 CITY OF RANCHO CUCAMONGA in FY 2018/19 INSTALLATION OF TWO (2) TRAFFIC SIGNALS AND THREE (3) FLASHING YELLOW ARROW qN I SIGNAL MODIFICATIONS N.T.S. I:\ENGDESGN\NATALIE\800-2018-24_TS INSTALL 2 SIGNALS k 3 FYA\DESIGN\PLAN9\2018-14_VICINITY MAP.DIIG Page 168 •�1 DATE: October 17, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Romeo M. David, Associate Engineer SUBJECT: CONSIDERATION OF AMENDMENT NO. 001 TO THE EXISTING CONSTRUCTION & MAINTENANCE (C&M) AGREEMENT FOR THE HELLMAN AVENUE AND 8TH STREET WIDENING, TRAFFIC SIGNAL, AND AT -GRADE IMPROVEMENTS AT THE METROLINK TRACKS PROJECT (CO16-115) WITH THE SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY (SCRRA) TO CLARIFY MAINTENANCE RESPONSIBILITIES. RECOMMENDATION: Staff recommends the City Council approve Amendment No. 1 to the existing C&M Agreement with SCRRA (CO16-115) for the Hellman Avenue and 8th Street Widening, Traffic Signal, and At -Grade Improvements at the Metrolink Tracks Project. BACKGROUND: The City Council approved a C&M Agreement with SCRRA on April 20, 2016. This agreement established the roles and responsibilities for the construction and maintenance of widening improvements on Hellman Avenue at the Metrolink tracks located north of 8th Street. ANALYSIS: The project plans and SCRRA design standards required the installation of truncated domes (also known as detectable warning surface) at various locations within the project area. The project plans called for installation of truncated domes utilizing the City's current standard. During the inspection process performed by SCRRA staff, the truncated domes were identified as not meeting SCRRA standards with respect to the material used and requested that they be removed and replaced. Staff has reviewed the specifications for the truncated domes installed and determined that they meet all standard requirements of the Americans with Disabilities Act (ADA) Accessibility Guidelines Section 4.29.2, in terms of size, color, geometry, and pedestrian loading and that they have been successfully used at other locations within the City. Further, a review of the C&M Agreement and the License Agreement with the San Bernardino County Transportation Authority (CO17-017) by staff indicates that maintenance of the truncated domes would be the responsibility of the City. After further discussion with SCRRA staff, it was decided that the truncated domes could remain in place on the condition that the City process a Special Design Consideration (currently in progress) and amend Page 169 the C&M Agreement to clarify the maintenance responsibilities for the truncated domes. The attached amendment would specifically add handicap ramps and truncated domes to the list of improvements to be maintained by the City within the project area. FISCAL IMPACT: Maintenance of the truncated domes contemplated in this item will be funded and occur as part of the ongoing maintenance of the street improvements along Hellman Avenue. COUNCIL GOAL(S) ADDRESSED: This project address the City Council Goals of Enhancing Premier Community Status and Public Safety by completing the frontage improvements along Hellman Avenue and providing for improved safety with the installation of a traffic signal and upgrades to the Metrolink railroad crossing. ATTACHMENTS: Description Attachment 1 - Vicinity Map Attachment 2 -Amendment No. 001 Page 170 ATTACHMENT 1 19th ST. EVISTA ST. � w CL a MONTET. LONTJEVISTA T. a 0 9 m 0 w �o� a BASELINE AVE J = BAS 3 LINE Li J Q Q LjQ Z W 0 Z ��+1 W UPLAND< z 5e CHURCH ST.QI I I _ > JLQf HILL U! SAN BERNARDI _RD a z 11 IF— LO FOOTHILL BL w > w CITY b w o > a > HALL Q o o ONS Q W � Q Q N Li w r•i i c v�nR CIVIC Q `—z Z ` 41 W CENTI > a = z W Y a Q 9th ST. spm m w I = s Z w FERRON 247F1 MAIN : 8th STREEZI w LJ� o Q a M W w PROJECTLLI 11 6th Q STREET 1 11v LOCATION CUCAMONGA GAUSTI PARK I CITY OF RANCHO �IHellman Ave and 8th St ATTACHMENT 2 AMENDMENT NO. 001 to Construction and Maintenance Agreement for Hellman Avenue between Southern California Regional Rail Authority (hereinafter "SCRRA") and City of Rancho Cucamonga (hereinafter the "City") This Amendment No. 001 will serve to amend the Construction and Maintenance Agreement for Hellman Avenue Covering the Crossing Widening at SCRRA Mile Post 39.6 — San Gabriel Subdivision (hereinafter "Agreement"), SCRRA Folder No.: 50000160, SCRRA Project No.: 860885, to incorporate the following underlined: Article 5, Section 5.1 — Maintenance by City of Rancho Cucamonga City of Rancho Cucamonga shall maintain and repair, at City of Rancho Cucamonga expense, any street improvements, including street lighting, sidewalks, curb and gutters, raised medians and traffic striping and signage and handicap ramps including truncated domes within the CROSSING AREA. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no longer than 11-30-2018. The City will process both copies for signature and provide SCRRA with one (1) fully executed copy of the Amendment. By: Name Date Title By: Name Date Title (two signatures required if corporation) City of Rancho Cucamonga By: Name Title By: Name Title Date Date Page 172 •�1 DATE: TO: FROM: INITIATED BY October 17, 2018 Mayor and Members of the City Council John R. Gillison, City Manager Jason C. Welday, Director of Engineering Services/City Engineer Romeo M. David, Associate Engineer SUBJECT: CONSIDERATION TO ACCEPT AS COMPLETE, FILE THE NOTICE OF COMPLETION, AND AUTHORIZE RELEASE OF RETENTION AND BONDS FOR THE DETENTION BASIN IMPROVEMENTS AT RANCHO WASH PROJECT. RECOMMENDATION: Staff recommends that the City Council: 1. Accept the Detention Basin Improvements at Rancho Wash Project, Contract No. 18-059, as complete; 2. Approve the final contract amount of $299,721; 3. Authorize the release of the Faithful Performance Bond 35 days after recordation of Notice of Completion and accept a Maintenance Guarantee Bond; 4. Authorize the release of the Labor and Materials Bond in the amount $296,571, six months after the recordation of said notice if no claims have been received; 5. Authorize the City Engineer to file a Notice of Completion and release of the project retention , 35 days after recordation of Notice of Completion ; and 6. Authorize the City Engineer to approve the release of the Maintenance Guarantee Bond one year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship. BACKGROUND: The Detention Basin Improvements at Rancho Wash Project scope of work consisted of, but was not limited to constructing concrete retaining walls, a head wall, a reinforced concrete slab, river rock rip -rap, installation of chain -link -fence on top of the retaining wall, modification of a corrugated metal pipe riser, grading and compacting an existing slope and hydroseeding slopes for stabilization and other related items of work. Bids were received and opened on May 15, 2018 and the subject Project was awarded on June 6, 2018. Pertinent information of the project is as follows: Budgeted Amount: $ 357,868 Contract Award Date June 6, 2018 Contractor Wright Construction Engineering Corporation Page 173 Contract Amount $296,571 Contingency $29,657 Final Contract Amount $299,721 Difference in Contract Amount $3,150 (1.01 %) ANALYSIS: The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. The net increase in the total cost of the project in the amount of $3,150 is a result of one (1) Contract Change Order, the balancing statement to address minor changes in the final quantities. At the end of the one-year maintenance period, if the improvements remain free from defects in materials and workmanship, the City Clerk will authorize the release of the Maintenance Guarantee Bond upon approval of the City Engineer. FISCAL IMPACT: Sufficient funds have been budgeted in Fiscal Year 2017/18 from the General Drainage (Fund 112) and Citywide Infrastructure Improvement (Fund 198) Funds, all of which are identified under Capital Improvement Project Account No.'s and in the amounts listed below. Account No. Funding Source Amount 11123035650/1928112-0 Drainage Fund (112) $350,000 11983035650/1928198-0 1 nfrastructure Fund (198) $ 7,868 COUNCIL GOAL(S) ADDRESSED: This project addresses the City Council Goal of Public Safety by improving the detention basin and controlling erosion of the basin's slopes. ATTACHMENTS: Description Attachment 1 - Vicinity Map Page 174 h ATTACHMENT Page 175 VICINITY MAP CITY OF RANCHO CUCAMONGAl/��\l DETENTION BASIN AT RAN..O ASH SI Page 175 •�1 DATE: October 17, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Tamara Layne, Finance Director Trina Valdez, Management Analyst I SUBJECT: CONSIDERATION OF AMENDMENT NO. 002 TO THE PROFESSIONAL SERVICES AGREEMENT WITH TANKO STREETLIGHTING, INC. (CO17- 137) IN THE AMOUNT OF $50,000 FOR FISCAL YEAR 2018/19 AND AUTHORIZATION OF AN ADDITIONAL APPROPRIATION IN THE AMOUNT OF $120,000 FROM THE GENERAL CITY STREET LIGHTS FUND FOR STREET LIGHTING MAINTENANCE. RECOMMENDATION: Staff recommends the City Council approve Amendment No. 002 to the Professional Services Agreement (CO#17-137) with Tanko Streetlighting, Inc. in the amount of $50,000 for Fiscal Year 2018/19 and authorize an additional appropriation in the amount of $120,000 from the General City Streetlights Fund for Street Light Maintenance Services. BACKGROUND: In July 2017, the City of Rancho Cucamonga and Tanko Streetlighting, Inc. entered into a Professional Services Agreement (CO#17-137) to provide on-going Citywide LED Street Light maintenance. Further, in July of 2018, the City approved the extension of its agreement with Siemens Industry, Inc. (CO#15- 103) to include street light maintenance and knockdown repair services as an alternative vendor for the City to draw upon for these services. ANALYSIS: In the Fiscal Year 2018/19 Adopted Budget, the City Council approved a budget of $100,000 for street light maintenance. Staff had estimated the budget based on the amount of maintenance and street light knockdowns that had occurred in the previous months and was conservative since knockdowns are caused by accidents and are, therefore, unpredictable. Over the last three months, (July 1, 2018 - September 30, 2018) there have been 14 street light knockdowns, the cost of which, $83,000 has utilized a substantial portion of the budget. In order to continue to provide routine maintenance, quarterly night audits and replacement of future street light knockdowns, additional funds to cover anticipated expenditures to complete the fiscal year are being requested for the two professional service agreements noted above. FISCAL IMPACT: Page 176 In addition to the requested increase in the contract amount for C017-137, staff is also requesting an additional appropriation in the amount of $120,000 from the General City Street Lights Fund to fund the two contracts for street light maintenance services. As the funding for the General City Street Lights Fund is transferred in from the various Street Light Maintenance Districts, corresponding appropriations for the transfers between the funds are being requested as well. The additional appropriations being submitted for approval are listed below: Account No. Description Amount 1150202-5300 General City Street Lights Fund - Contract Services $ 120,000 1150000-8151 Transfer In - SLD #1 38,280 1150000-8152 Transfer In - SLD #2 37,560 1150000-8153 Transfer In - SLD #3 14,880 1150000-8154 Transfer In - SLD #4 6,840 1150000-8155 Transfer In - SLD #5 3,240 1150000-8156 Transfer In - SLD #6 5,160 1150000-8157 Transfer In - SLD #7 10,440 1150000-8158 Transfer In - SLD #8 3,600 1151303-9150 Transfer Out- General CityStreet Lights Fund 38,280 1152303-9150 Transfer Out- General CityStreet Lights Fund 37,560 1153303-9150 Transfer Out- General CityStreet Lights Fund 14,880 1154303-9150 Transfer Out- General CityStreet Lights Fund 6,840 1155303-9150 Transfer Out- General CityStreet Lights Fund 3,240 1156303-9150 ITransfer Out- General CityStreet Lights Fund 5,160 1157303-9150 Transfer Out - General CityStreet Lights Fund 10,440 1158303-9150 ITransfer Out- General CityStreet Lights Fund 3,600 COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council Goal of Public Safety through the continued and timely maintenance and replacement of damaged streetlights. Page 177 •�1 DATE: October 17, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: William Wittkopf, Public Works Services Director Neil Plummer, Maintenance Supervisor Kenneth Fung, Assistant Engineer SUBJECT: CONSIDERATION TO ACCEPT THE ANIMAL CARE AND ADOPTION CENTER — TUBULAR FENCING PROJECT AS COMPLETE, FILE THE NOTICE OF COMPLETION, AND AUTHORIZE RELEASE OF RETENTION AND BONDS. RECOMMENDATION: Staff recommends the City Council: 1. Accept the Animal Care and Adoption Center — Tubular Fencing Project, Contract No. 17-256, as complete. 2. Approve the final contract amount of $99,048.17. 3. Authorize the release of the Faithful Performance Bond and accept a Maintenance Bond. 4. Authorize the release of the Labor and Materials Bond in the amount of $89,810.86, six months after the recordation of said notice if no claims have been received. 5. Authorize the Public Works Services Director to file a Notice of Completion and release of the retention in the amount of $4,952.41, 35 days after acceptance. 6. Authorize the Public Works Services Director to approve the release of the Maintenance Bond one year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship. BACKGROUND: Improving security at the Animal Care and Adoption Center was identified as a goal by Public Works and Animal Center staff. Under the original design there were significant challenges providing proper security for the animals, staff, and all equipment and materials related to the operation. Prior to the completion of this project, the facility was open and accessible to virtually anyone because there was no way to secure behind the facility. The new fencing now secures the back -of -house operations of the Animal Care and Adoption Center and restricts access to staff and approved volunteers only. Public access to the facility is provided through the main entrance only. The Animal Care and Adoption Center — Tubular Fencing Project scope of work consisted of the installation of tubular fencing along with manual and powered gates to secure the parking area north of the facility and other related items of work. Pertinent information of the project is as follows: Page 178 Budgeted Amount: $125,000 Publish Dates for Local Paper: October 10, 2017 and October 17, 2017 Bid Opening: November 14, 2017 Contract Award Date: December 7, 2017 Low Bidder: Red Hawk Fence and Environmental Services Contract Amount: $89,810.86 Contingency: $10,189.00 Final Contract Amount: $99,048.17 Difference in Contract Amount: $9,237.31 (10%) ANALYSIS: The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the Public Works Services Director. The net increase in the total cost of the project is a result of six (6) Contract Change Orders (CCO). One CCO replaced the originally requested wall mounted slide gate rollers with gate rollers set within 2 pairs of 4X4 roller posts. The 4X4 posts (along with lengthening the slide gate 3 feet) would significantly increase the safety and stability of the rolling slide gate. Other CCOs included strengthening the connection between the fencing and posts by welding the brackets, securing the north end of the fencing to the Goals facility, and adding features (like meshing and 2X2 post) to secure the manual gates from unauthorized entry. At the end of the one-year maintenance period, if the improvements remain free from defects in materials and workmanship, the City Clerk is authorized to release the Maintenance Bond upon approval by the Public Works Services Director. FISCAL IMPACT: Adequate funds were included in the Fiscal Year 2017/2018 adopted budget in account 1025001-5607 (Capital Reserve). COUNCIL GOAL(S) ADDRESSED: PUBLIC SAFETY— The Animal Care and Adoption Center— Tubular Fencing Project provides a secure area north of the Animal Care and Adoption Center and directs public access to the main entrance of the facility. ATTACHMENTS: Description Attachment 1 - Notice of Completion Page 179 Attachment 1 — Notice of Completion RECORDING REQUESTED BY: CITY OF RANCHO CUCAMONGA P. O. Box 807 Rancho Cucamonga, California 91729 WHEN RECORDED MAIL TO: CITY CLERK CITY OF RANCHO CUCAMONGA P. O. Box 807 Rancho Cucamonga, California 91729 Exempt from recording fees pursuant to Govt. Cod. Sec. 27383 NOTICE OF COMPLETION NOTICE 1S HEREBY GIVEN THAT: 1. The undersigned is an owner of an interest or estate in the hereinafter described real property, the nature of which interest or estate is: All public rights-of-way within the boundaries of Contract No. 17-256 2. The full name and address of the undersigned owner is: CITY OF RANCHO CUCAMONGA, 10500 CIVIC CENTER DRIVE, P. O. BOX 807, RANCHO CUCAMONGA, CALIFORNIA 91730. 3. On October 17, 2018, there was completed in the hereinafter described real property the work of improvement set forth in the contract documents for: Animal Care and Adoption Center — Tubular Fencing Project Install tubular fencing and gates to secure parking area north of facility g. The name of the original contractor for the work of improvement as a whole was: Red Hawk Fence and Environmental Services 5. The real property referred to herein is situated in the City of Rancho Cucamonga, County of San Bernardino, California, and is described as follows: 11780 Arrow Route, Rancho Cucamonga, CA 91739 APN: 229-012-06 DATE Executed in the City of Rancho Cucamonga, California CITY OF RANCHO CUCAMONGA, a Municipal Corporation, Owner I hereby certify under penalty of perjury that the foregoing is true and correct. uAaL e - William Wittkopf Public Works Se ices Director Page 180 •�1 DATE: October 17, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: William Wittkopf, Public Works Services Director Ernest Ruiz, Streets, Storm Drains and Fleet Superintendent Paul Fisher, Management Analyst I SUBJECT: CONSIDERATION TO ACCEPT THE "CITYWIDE CONCRETE REPAIR — FY 2017/2018 PROJECT" AS COMPLETE, FILE THE NOTICE OF COMPLETION, AND AUTHORIZE THE RELEASE OF RETENTION AND BONDS. RECOMMENDATION: Staff recommends the City Council: 1. Accept the "Citywide Concrete Repair— FY 2017/2018 Project," Contract No. 18-005, as complete. 2. Approve the final contract amount of $653,947. 3. Authorize the Public Works Services Director to file a Notice of Completion and release the project retention 35 days after recordation of Notice of Completion. 4. Authorize the release of the Faithful Performance Bond 35 days after recordation of Notice of Completion and accept a Maintenance Bond. 5. Authorize the release of the Labor and Materials Bond in the amount of $593,700, six months after the recordation of said notice if no claims have been received. 6. Authorize the Public Works Services Director to approve the release of the Maintenance Bond one year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship. BACKGROUND: The "Citywide Concrete Repair — FY 2017/2018 Project" scope of work consisted of curb/gutter, drive approach, sidewalk, and ADA ramp repairs in the Victoria Windrows community and other concrete repairs in various parks and paseos located in Landscape Maintenance Districts (LMDs) 1, 2, and 4R. Bids were received and opened on December 12, 2017 and the project was awarded on January 17, 2018. Pertinent information about the project is as follows: Budgeted Amount: $703,280 Publish Dates for Local Paper: November 21 and November 28, 2017 Contract Award Date: January 17, 2018 Low Bidder: DM Contracting, Inc. Page 181 Construction Bid Amount: $593,700 Contract Change Order Net: $60,247 Final Contract Amount: $653,947 ANALYSIS: The project has been completed in accordance with the approved plans and specifications, which included the base bid and additive bids 1, 2, 3, 4, 5, 6, 12, 13, 14, 15, and 17, to the satisfaction of the Public Works Services Director. The net increase in the total cost of the project is the result of two (2) contract change orders, including the balancing statement. Staff has reviewed the following change orders for completeness and accuracy as to the materials, equipment, and labor included and are summarized as follows: • Change Order No. 1: Additional work to remove and replace damaged concrete at 11464 Copper Pass Ct. and the repair of a damaged storm drain pipe at 7950 Onyx Ct. • Change Order No. 2: The net increase in quantities is due to the use of contingency funds to add additional sites on Victoria Park Lane into the project scope and to complete work at additional sites within the project area requiring repairs. At the end of the one-year maintenance period, if the improvements remain free from defects in materials and workmanship, the City Clerk is authorized to release the Maintenance Bond upon approval by the Public Works Services Director. FISCAL IMPACT: Adequate funds were included in the Fiscal Year 2017/18 adopted budget for this project in account numbers 1001318-5300 (General Fund - Street Maintenance), 1177303-5300 (Measure 1 2010-2014), 1130303-5300 (LMD 1 - General City), 1131303-5300 (LMD 2 - Victoria), and 1134303-5300 (LMD 4R - Terra Vista). COUNCIL GOAL(S) ADDRESSED: The provision of well-maintained sidewalks, curbs, and other concrete areas enhances public safety and reinforces the City's position as the premier community in the inland region. ATTACHMENTS: Description Attachment i - Notice of Completion Page 182 Attachment 1 — Notice of Completion RECORDING REQUESTED BY: CITY OF RANCHO CUCAMONGA P. O. Box 807 Rancho Cucamonga, California 91729 WHEN RECORDED MAIL TO: CITY CLERK CITY OF RANCHO CUCAMONGA P. O. Box 807 Rancho Cucamonga, California 91729 Exempt from recording fees pursuant to Govt. Code Sec. 27383 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is an owner of an interest or estate in the hereinafter described real property, the nature of which interest or estate is: All public rights-of-way within the boundaries of Contract No. 18-005 2. The full name and address of the undersigned owner is: CITY OF RANCHO CUCAMONGA, 10500 CIVIC CENTER DRIVE, P. O. BOX 807, RANCHO CUCAMONGA, CALIFORNIA 91730. 3. On October 17, 2018, there was completed in the hereinafter described real property the work of improvement set forth in the contract documents for: Citywide Concrete Repair — FY 2017/2018 The removal and replacement of concrete sidewalks, curbs and gutters, drive approaches and other miscellaneous concrete work at various locations in the public right of way and City maintained landscapes, including City parks and paseos. 4. The name of the original contractor for the work of improvement as a whole was: DM Contracting, Inc. 5. The real property referred to herein is situated in the City of Rancho Cucamonga, County of San Bernardino, California, and is described as follows: Various Locations in in the City of Rancho Cucamonga, San Bernardino County, California DATE Executed in the City of Rancho Cucamonga, California CITY OF RANCHO CUCAMONGA, a Municipal Corporation, Owner I hereby certify under penalty of perjury that the fore is true nd correc , Jtt William Wi tkopf Public Works Services Director Page 183 •�1 DATE: October 17, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: William Wittkopf, Public Works Services Director Ernest Ruiz, Streets, Storm Drains and Fleet Superintendent Paul Fisher, Management Analyst I Ruth Cain, Procurement Manager SUBJECT: CONSIDERATION TO AWARD A CONTRACT TO FUEL EQUIPMENT SERVICES, INC. DBA FUEL SERV FOR THE MAINTENANCE OF THE CITY'S FUEL ISLANDS AND FUEL MANAGEMENT SYSTEMS. RECOMMENDATION: Staff recommends the City Council award and authorize the execution of a contract with Fuel Equipment Services, Inc. DBA Fuel Serv, for the maintenance of the City's Fuel Islands and Fuel Management Systems, effective as of the date of mutual execution through June 30, 2019, with an option to renew in one (1) year increments up to a total of four (4) additional years, with a value of $12,000 for FY 2018/19, and an estimated total contract value of $92,000 over five years; and, authorize the City Manager or his designee to renew the contract annually. BACKGROUND: The City's two (2) fuel island systems are located at the Public Works Service Center and the Adult Sports Complex Maintenance Building which contain both diesel and unleaded fuels. Along with the dispensing of fuels, we have a fuel management system (FUELMASTER) which allows us to track and manage our personnel, vehicle usage, and yearly fuel totals. An agreement with a fuel station maintenance contractor is needed to meet the constant demand for maintenance and repairs throughout the year and to comply with SCAQMD Rule 461 testing requirements for gasoline transfer and dispensing facilities. ANALYSIS: Public Works Services staff provided the detailed specifications for fuel island and fuel management system maintenance to the Procurement Division. Procurement staff prepared and posted formal RFP #18/19-004 to the City's automated procurement system. There were one hundred thirty-four (134) notified vendors; seventeen (17) prospective bidders downloaded or viewed the bid package, and there was one (1) response received. Public Works and Procurement staff have reviewed the sole bid response. Fuel Sery meets the City's requirements and needs. Therefore, staff is recommending an award to Fuel Sery of Montclair, California in accordance with the specifications published in RFP #18/19-004. All applicable documentation is on file in the City's electronic procurement system. Therefore, staff recommends City Council award a contract to Page 184 Fuel Sery of Montclair, California, effective from the date of the mutual execution through June 30, 2019, with an option to renew for one (1) year increments up to a total of four (4) additional years, with a value of $12,000 for FY 2018-2019 and an estimated contract value of $92,000 over the five years. An additional $150,000 over five years is being considered separately by the Fire District Board of Directors. FISCAL IMPACT: Adequate funds were included in the Fiscal Year 2017/2018 adopted budget in account 1001317-5300 (General Fund - Vehicle and Equipment Maintenance). COUNCIL GOAL(S) ADDRESSED: The provision of well-maintained fuel islands and fuel management system provide the City and Police Department a fast response to emergencies, enhances public safety, and reinforces the City's position as the premier community in the inland region. ATTACHMENTS: Description Attachment 1 - Contract Page 185 Attachment 1 - Contract AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made and entered into this 17th day of October 2018, by and between the City of Rancho Cucamonga, a municipal corporation ("City") and the Rancho Cucamonga Fire Protection District ("RCFPD") and Fuel Equipment Services Inc. DBA Fuel Serv, an equipment maintenance contractor ("Contractor"). RECITALS A. City and RCFPD has heretofore issued its request for proposals to perform the following services: Fuel Island and Fuel Automation System Maintenance ("the Project"). B. Contractor has submitted a proposal to perform the services described in Recital "A", above, necessary to complete the Project. C. City and RCFPD desires to engage Contractor to complete the Project in the manner set forth and more fully described herein. D. Contractor represents that it is fully qualified and licensed under the laws of the State of California to perform the services contemplated by this Agreement in a good and professional manner. AGREEMENT NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows: 1. Contractor's Services. 1.1 Scope and Level of Services. Subject to the terms and conditions set forth in this Agreement, City and RCFPD hereby engages Contractor to perform all services described in Recitals "A" and `B" above, including, but not limited to the maintenance, testing and repairs of Fuel Islands and Fuel Automation systems, all as more fully set forth in RFP #18/19-004, attached hereto as Exhibit A, Contractor's proposal, dated September 1, 2018, attached hereto as Exhibit B, and Schedule of Lump Sum and Unit Costs, attached hereto as Exhibit C, hereinafter entitled "Scope of Work", and incorporated by reference herein. The nature, scope, and level of the services required to be performed by Contractor are set forth in the Scope of Work and are referred to herein as "the Services." In the event of any inconsistencies between the Scope of Work and this Agreement, the terms and provisions of this Agreement shall control. 1.2 Revisions to Scope of Work. Upon request of the City and RCFPD, the Contractor will promptly meet with City and RCFPD staff to discuss any revisions to the Project desired by the City and RCFPD. Contractor agrees that the Scope of Work may be amended based upon said meetings, and, by amendment to this PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page I Page 186 Agreement, the parties may agree on a revision or revisions to Contractor's compensation based thereon. A revision pursuant to this Section that does not increase the total cost payable to Contractor by more than ten percent (10%) of the total compensation specified in Section 3, may be approved in writing by City's Manager without amendment. 1.3 Time for Performance. Contractor shall perform all services under this Agreement in a timely, regular basis consistent with industry standards for professional skill and care, and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in a "Schedule of Performance", if such Schedule is attached hereto as Exhibit "N/A". 1.4 Standard of Care. As a material inducement to City and RCFPD to enter into this Agreement, Contractor hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Contractor hereby covenants that it shall follow the customary professional standards in performing the Services. 1.5 Familiarity with Services. By executing this Agreement, Contractor represents that, to the extent required by the standard of practice, Contractor (a) has investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. Contractor represents that Contractor, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of services, Contractor shall immediately inform City and RCFPD of such fact and shall not proceed except at Contractor's risk until written instructions are received from the City and RCFPD Representative. 2. Term of Agreement. The term of this Agreement shall become effective as of the date of the mutual execution by way of both party's signature (the "Effective Date") through June 30, 2019. No work shall be conducted; service or goods will not be provided until this Agreement has been executed and requirements have been fulfilled. Parties to this Agreement shall have the option to renew in 1 year increments to a total of four (4) additional years, unless sooner terminated as provided in Section 14 herein. Options to renew are contingent upon the City Manager's approval, subject to pricing review, and in accordance to all Terms and Conditions stated herein unless otherwise provided in writing by the City and RCFPD. 3. Compensation. 3.1 Compensation. City and RCFPD shall compensate shall compensate Contractor as set forth in Exhibit C, provided, however, that full, total and complete amount payable to Contractor shall not exceed $12,000 (Twelve Thousand Dollars) for City facilities and shall not exceed $30,000 (Thirty Thousand Dollars) for RCFPD facilities for services performed during the City and Fire District's fiscal year ending June 30, 2019, including all out of pocket expenses, unless additional compensation is approved by the City Manager or City Council. City and RCFPD shall not withhold any federal, state or other taxes, or other deductions. However, City and RCFPD shall withhold not more than ten percent (10%) of any invoice amount pending receipt of any Vendor Initials PSA without professional liability insurance (contractor) Page 2 Last Revised: 10/02/13 Page 187 deliverables reflected in such invoice. Under no circumstance shall Contractor be entitled to compensation for services not yet satisfactorily performed. The parties further agree that compensation may be adjusted in accordance with Section 1.2 to reflect subsequent changes to the Scope of Services. City and RCFPD shall compensate Contractor for any authorized extra services as set forth in Exhibit A. 4. Method of Payment. 4.1 Invoices. Contractor shall submit to City and RCFPD monthly invoices for the Services performed pursuant to this Agreement. The invoices shall describe in detail the Services rendered during the period and shall separately describe any authorized extra services. Any invoice claiming compensation for extra services shall include appropriate documentation of prior authorization of such services. All invoices shall be remitted to the City of Rancho Cucamonga, California. 4.2 City and RCFPD shall review such invoices and notify Contractor in writing within ten (10) business days of any disputed amounts. 4.3 City and RCFPD shall pay all undisputed portions of the invoice within thirty (30) calendar days after receipt of the invoice up to the not -to -exceed amounts set forth in Section 3. 4.4 All records, invoices, time cards, cost control sheets and other records maintained by Contractor relating to services hereunder shall be available for review and audit by the City and RCFPD. 5. Representatives. 5.1 City and RCFPD Representative. For the purposes of this Agreement, the contract administrator and City and RCFPD's representative shall be William Wittkopf, or such other person as designated in writing by the City and RCFPD ("City and RCFPD Representative"). It shall be Contractor's responsibility to assure that the City and RCFPD Representative is kept informed of the progress of the performance of the services, and Contractor shall refer any decisions that must be made by City and RCFPD to the City and RCFPD Representative. Unless otherwise specified herein, any approval of City and RCFPD required hereunder shall mean the approval of the City and RCFPD Representative. 5.2 Contractor Representative. For the purposes of this Agreement, Robert Rodriguez is hereby designated as the principal and representative of Contractor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith ("Contractor's Representative"). It is expressly understood that the experience, knowledge, capability and reputation of the Contractor's Representative were a substantial inducement for City and RCFPD to enter into this Agreement. Therefore, the Contractor's Representative shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. Contractor may not change the Responsible Principal without the prior written approval of City and RCFPD. Vendor Initials PSA without professional liability insurance (contractor) Page 3 Last Revised: 10/02/13 Page 188 6. Contractor's Personnel. 6.1 All Services shall be performed by Contractor or under Contractor's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City and RCFPD business license as required by the City's Municipal Code. 6.2 Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 1.4. 6.3 Contractor shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services. 6.4 Contractor shall indemnify, defend and hold harmless City and RCFPD and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of City and RCFPD officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Contractor's violations of personnel practices and/or any violation of the California Labor Code. City and RCFPD shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City and RCFPD from Contractor as a result of Contractor's failure to promptly pay to City and RCFPD any reimbursement or indemnification arising under this Section 6. 7. Ownership of Work Product. 7.1 Ownership. All documents, ideas, concepts, electronic files, drawings, photographs and any and all other writings, including drafts thereof, prepared, created or provided by Contractor in the course of performing the Services, including any and all intellectual and proprietary rights arising from the creation of the same (collectively, "Work Product"), are considered to be "works made for hire" for the benefit of the City and RCFPD. Upon payment being made, and provided Contractor is not in breach of this Agreement, all Work Product shall be and remain the property of City and RCFPD without restriction or limitation upon its use or dissemination by City and RCFPD. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Contractor under this Agreement shall, upon request, be made available to City and RCFPD. None of the Work Product shall be the subject of any common law or statutory copyright or copyright application by Contractor. In the event of the return of any of the Work Product to Contractor or its representative, Contractor shall be responsible for its safe return to City and RCFPD. Under no circumstances shall Contractor fail to deliver any draft or final designs, plans, drawings, reports or specifications to City and RCFPD upon written demand by City and RCFPD for their delivery, notwithstanding any disputes between Contractor and City and RCFPD concerning payment, performance of the contract, or otherwise. This covenant shall survive Vendor Initials PSA without professional liability insurance (contractor) Page 4 Last Revised: 10/02/13 Page 189 the termination of this Agreement. City and RCFPD's reuse of the Work Product for any purpose other than the Project, shall be at City and RCFPD's sole risk. 7.2. Assignment of Intellectual Property Interests: Upon execution of this Agreement and to the extent not otherwise conveyed to City and RCFPD by Section 7. 1, above, the Contractor shall be deemed to grant and assign to City and RCFPD, and shall require all of its subcontractors to assign to City and RCFPD, all ownership rights, and all common law and statutory copyrights, trademarks, and other intellectual and proprietary property rights relating to the Work Product and the Project itself, and Contractor shall disclaim and retain no rights whatsoever as to any of the Work Product, to the maximum extent permitted by law. City and RCFPD shall be entitled to utilize the Work Product for any and all purposes, including but not limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding and publicizing the Project or any aspect of the Project. 7.3 Title to Intellectual Property. Contractor warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of the Work Product and/or materials produced under this Agreement, and that City and RCFPD has full legal title to and the right to reproduce any of the Work Product. Contractor shall defend, indemnify and hold City and RCFPD, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City and RCFPD officials, harmless from any loss, claim or liability in any way related to a claim that City and RCFPD's use is violating federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, software, equipment, devices or processes used or incorporated in the Services and materials produced under this Agreement. In the event City and RCFPD's use of any of the Work Product is held to constitute an infringement and any use thereof is enjoined, Contractor, at its expense, shall: (a) secure for City and RCFPD the right to continue using the Work Product by suspension of any injunction or by procuring a license or licenses for City and RCFPD; or (b) modify the Work Product so that it becomes non -infringing. This covenant shall survive the termination of this Agreement. 8. Status as Independent Contractor. Contractor is, and shall at all times remain as to City and RCFPD, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City and RCFPD or otherwise act as an agent of City and RCFPD. Neither City and RCFPD nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City and RCFPD. Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and to defend, indemnify and hold City and RCFPD harmless from any and all taxes, assessments, penalties, and interest asserted against City and RCFPD by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's employees 9. Confidentiality. Contractor may have access to financial, accounting, statistical, and PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page S Page 190 personnel data of individuals and City and RCFPD employees. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are confidential and shall not be disclosed by Contractor without prior written authorization by City and RCFPD. City and RCFPD shall grant such authorization if applicable law requires disclosure. All City and RCFPD data shall be returned to City and RCFPD upon the termination of this Agreement. Contractor's covenant under this Section shall survive the termination of this Agreement. This provision shall not apply to information in whatever form that is in the public domain, nor shall it restrict the Contractor from giving notices required by law or complying with an order to provide information or data when such an order is issued by a court, administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and reasonably necessary for the Contractor to defend itself from any legal action or claim. 10. Conflict of Interest. 10.1 Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Contractor shall not accept any employment or representation during the term of this Agreement which is or may likely make Contractor "financially interested" (as provided in California Government Code §§1090 and 87 100) in any decision made by City and RCFPD on any matter in connection with which Contractor has beenretained. 10.2 Contractor further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this Agreement. Contractor has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Contractor, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City and RCFPD shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Contractor hereunder the full amount or value of any such fee, commission, percentage or gift. 10.3 Contractor has no knowledge that any officer or employee of City and RCFPD has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor, and that if any such interest comes to the knowledge of Contractor at any time during the term of this Agreement, Contractor shall immediately make a complete, written disclosure of such interest to City and RCFPD, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in subsection 10.1. 11. Indemnification. 11.1 To the maximum extent permitted by law, the Contractor shall defend, indemnify and hold the City and RCFPD, and its elected officials, officers, employees, servants, Vendor Initials PSA without professional liability insurance (contractor) Page 6 Last Revised: 10/02/13 Page 191 volunteers, and agents serving as independent contractors in the role of City officials and RCFPD, (collectively, "Indemnitees"),free and harmless with respect to any and all damages, liabilities, losses, reasonable defense costs or expenses (collectively, "Claims"), including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the acts, omissions, activities or operations of Contractor or any of its officers, employees, subcontractors, Contractors, or agents in the performance of this Agreement. Contractor shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City and RCFPD's choice, and shall pay all costs and expenses, including actual attorney's fees and experts' costs incurred in connection with such defense. The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this Agreement provided, however, that the Contractor shall have no obligation to indemnify for Claims arising out of the sole negligence or willful misconduct of any of the Indemnitees. 11.2 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess against Contractor because of the acceptance by City and RCFPD, or the deposit with City and RCFPD, of any insurance policy or certificate required pursuant to this Agreement. 11.3 Waiver of Right of Subro ag tion. Except as otherwise expressly provided in this Agreement, Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor. 11.4 Survival. The provisions of this Section 11 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against Contractor shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision. 12. Insurance. 12.1 Liability Insurance. Contractor shall procure and maintain in full force and effect for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services hereunder by Contractor, and/or its agents, representatives, employees or subcontractors. 12.2 Minimum Scope of Insurance. Unless otherwise approved by City and RCFPD, coverage shall be at least as broad as: (1) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). (2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 7 Page 192 (3) Worker's Compensation insurance as required by the State of California, and Employer's Liability Insurance. 12.3 Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. Commercial General Liability Insurance or other form with a general aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit. (2) Automobile Liability: $2,000,000 per accident for bodily injury and property damage. (3) Employer's Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease and Workers' Compensation Insurance in the amount required by law. (4) The Insurance obligations under this Agreement shall be the greater of (i) the Insurance coverages and limits carried by the Contractor; or (ii) the minimum Insurance coverages and limits shown in this Agreement. Any insurance proceeds in excess of the specified limits and coverage required which are applicable to a given loss, shall be available to the City and RCFPD. No representation is made that the minimum Insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this agreement. 12.4 Deductibles and Self -Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City and RCFPD and shall not reduce the limits of coverage. City and RCFPD reserves the right to obtain a full certified copy of any required insurance policy and endorsements. 12.5 Other Insurance Provisions. (1) The commercial general liability and automobile liability policies are to contain the following provisions on a separate additionally insured endorsement naming the City, RCFPD, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City and RCFPD officials, as additional insureds as respects: liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; and/or automobiles owned, leased, hired or borrowed by Contractor. The coverage PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 8 Page 193 shall contain no limitations on the scope of protection afforded to City, RCFPD, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City and RCFPD officials which are not also limitations applicable to the named insured. (2) For any claims related to this Agreement, Contractor's insurance coverage shall be primary insurance as respects City, RCFPD, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City and RCFPD officials. Any insurance or self-insurance maintained by City, RCFPD, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City and RCFPD officials shall be in excess of Contractor's insurance and shall not contribute with it. (3) Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (4) Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self-insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Contractor shall forthwith obtain and submit proof of substitute insurance. Should Contractor fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City and RCFPD may procure such insurance at Contractor's sole cost and expense. (5) Each insurance policy required by this clause shall expressly waive the insurer's right of subrogation against City and RCFPD, its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City and RCFPD officials. (6) Each policy shall be issued by an insurance company approved in writing by City and RCFPD, which is admitted and licensed to do business in the State of California and which is rated A:VII or better according to the most recent A.M. Best Co. Rating Guide. (7) Each policy shall specify that any failure to comply with reporting or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be provided. PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 9 Page 194 (8) Each policy shall specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys' fees, shall be paid in addition to and shall not deplete any policy limits. (9) Contractor shall provide any and all other insurance, endorsements, or exclusions as required by the City and RCFPD in any request for proposals applicable to this Agreement. 12.6 Evidence of coverage. Prior to commencing performance under this Agreement, the Contractor shall furnish the City and RCFPD with certificates and original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement including (1) Additional Insured Endorsement(s), (2) Worker's Compensation waiver of subrogation endorsement, and (3) General liability declarations or endorsement page listing all policy endorsements. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the City and RCFPD before Contractor commences performance. If performance of this Agreement shall extend beyond one year, Contractor shall provide City and RCFPD with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance. 12.7 Contractor agrees to include in all contracts with all subcontractors performing work pursuant to this Agreement, the same requirements and provisions of this Agreement including the indemnity and insurance requirements to the extent they apply to the scope of any such subcontractor's work. Contractor shall require its subcontractors to be bound to Contractor and City and RCFPD in the same manner and to the same extent as Contractor is bound to City and RCFPD pursuant to this Agreement, and to require each of its subcontractors to include these same provisions in its contract with any sub -subcontractor. 13. Cooperation. In the event any claim or action is brought against City and RCFPD relating to Contractor's performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation that City and RCFPD might require. City and RCFPD shall compensate Contractor for any litigation support services in an amount to be agreed upon by the parties. 14. Termination. City and RCFPD shall have the right to terminate this Agreement at any time for any or no reason on not less than ten (10) days prior written notice to Contractor. In the event City and RCFPD exercises its right to terminate this Agreement, City and RCFPD shall pay Contractor for any services satisfactorily rendered prior to the effective date of the termination, provided Contractor is not then in breach of this Agreement. Contractor shall have no other claim against City and RCFPD by reason of such termination, including any claim for compensation. City and RCFPD may terminate for cause following a default remaining uncured more than five (5) business days after service of a notice to cure on the breachingparty. Vendor Initials PSA without professional liability insurance (contractor) Page 10 Last Revised: 10/02/13 Page 195 Contractor may terminate this Agreement for cause upon giving the City and RCFPD ten (10) business days prior written notice for any of the following: (1) uncured breach by the City and RCFPD of any material term of this Agreement, including but not limited to Payment Terms; (2) material changes in the conditions under which this Agreement was entered into, coupled with the failure of the parties to reach accord on the fees and charges for any Additional Services required because of such changes. 15. Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Contractor's and City and RCFPD's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth in this Section, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this Section. All notices shall be addressed as follows: If to City and RCFPD: William Wittkopf, Public Works Director City of Rancho Cucamonga 8794 Lion Street Rancho Cucamonga, CA 91730 If to Contractor: Robert Rodriguez, Fuel Sery 5196 Benito St., Suite 6 Montclair, CA 91763 16. Non -Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 17. Assignment and Subcontracting. Contractor shall not assign or transfer any interest in this Agreement or subcontract the performance of any of Contractor's obligations hereunder without City and RCFPD's prior written consent. Except as provided herein, any attempt by Contractor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. 18. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Contractor performs the Services. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Vendor Initials PSA without professional liability insurance (contractor) Page 11 Last Revised: 10/02/13 Page 196 Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and compliance with other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. The applicable prevailing wage rate determinations can be found at http://www.dir.ca.gov/dlsr/DPreWageDetennination.htm Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services, available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the Project site. Contractor shall defend, indemnify and hold the City and RCFPD, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City and RCFPD of any payment to Contractor constitute or be construed as a waiver by City and RCFPD of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City and RCFPD shall in no way impair or prejudice any right or remedy available to City and RCFPD with regard to such breach or default. 20. Attorney's Fees. In the event that either parry to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs of experts. 21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. 22. Applicable Law and Venue. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California. Venue for any action relating to this Agreement shall be in the San Bernardino County Superior Court. 23. Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement. 24. Entire Agreement. This Agreement consists of this document, and any other documents, attachments and/or exhibits referenced herein and attached hereto, each Vendor Initials PSA without professional liability insurance (contractor) Page 12 Last Revised: 10/02/13 Page 197 of which is incorporated herein by such reference, and the same represents the entire and integrated agreement between Contractor and City and RCFPD. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. Contractor Name: Fuel Sery LM M. By: Name Date Title By: Name Date Title PSA without professional liability insurance (contractor) Last Revised: 10/02/13 City of Rancho Cucamonga Name Date Title City of Rancho Cucamonga Fire Protection District Name Title Date Vendor Initials Page 13 Page 198 EXHIBIT A SCOPE OF SERVICES PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 14 Page 199 EXHIBIT B SCHEDULE FOR PERFORMANCE PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 15 Page 200 Attachment A — Sample Waiver of Subrogation (Sample Only — Not all forms will look identical to this Sample) .w TRAVELERS) POLICY NUMBER. WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 00 03 13 (00) - 01 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or arganizat Ion named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us-) Thi agr @ment shall not operate directly or indlrectt to benefit any one not named in the Schedule. T ie �ity of Rancho Cucamonga, its o�f�i� r�,L4ficials, employees, designated volunteers and agents serving as independent contractors in the role of City or Do�Ilc� IZO PERSs. DESIGNATED OFIGANIZATlON: PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 16 Page 201 Attachment B — Sample Additional Insured for On-going Projects POLICY NUMBER: COMMERCIAL GENERAL LIABILITY CG 20 10 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED — OWNERS, LESSEES OR CONTRACTORS — SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following. COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Or anization s : Locations Of Covered Operations The City of Rancho Cucamonga, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City or officials. Information reg uired to cum p late this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability For "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) desig- nated above. CG 20 10 07 04 B. With respect to the insurance afforded to these additional insureds, the following additional exclu- slons apply: This insurance does not apply to "bodily injury' or .'property damage" occurring after, 1. All work, including materials, parts or equip- ment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insureds) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its in- tended use by any person or organization other than another contractor or subcontractor en- gaged in performing operations for a principal as a part of the same project. ® ISO Properties, Inc., 2004 PSA without professional liability insurance (contractor) Last Revised: 10102113 Page 1 of 1 ❑ Vendor Initials Page 17 Page 202 Exhibit A RANCHO CUCAMONGA REQUEST FOR PROPOSALS ("RFP") # 18/19-004 FOR ABOVE GROUND FUEL ISLAND MAINTENANCE SERVICES City of Rancho Cucamonga Procurement Division 10500 Civic Center Drive Rancho Cucamonga, California 91730 Deadline for Submissions: September 4, 2018, by 3:00 pm Page 203 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 1. GENERAL INFORMATION 1.1 INTRODUCTION The City of Rancho Cucamonga (hereinafter "City") and Rancho Cucamonga Fire Protection District (hereinafter "RCFPD") is inviting qualified Vendors to submit a proposal response for Above Ground Fuel Island Maintenance Services in accordance with the minimum Scope of Services indicated herein. Vendors wishing to participate in the RFP solicitation must be registered as a Vendor on the City Vendor List. Vendor registration can be accomplished by visiting the City website at www.City ofrc.us. 1.2 SITE TOUR There will be a Site Tour on August 15, 2018 at 8:00 am. Vendors will meet at the City's Corporate Yard at 8794 Lion St., Rancho Cucamonga, in front of the Public Works building. Vendors will remain outside until the Site Tour begins. There will be two additional sites that will be visited for this tour; Although attending the pre -proposal conference and site tour is not mandatory, attendance is strongly recommended. The City and RCFPD will not incur or accept change orders to any RFP submittal response because of the Contractor not attending and consequently under -bidding the project. Contractors will be expected to make themselves aware of all site conditions at each site prior to submitting a proposal. The Contractor assumes the risk of any conditions not identified in Attachment A.1 which would have been reasonably revealed by such inspection during the site visit. Contractors attending the pre -proposal conference and site tour must complete a "Waiver of Release Hold Harmless and Agreement Not to Sue, Exhibit H" attached herein. Waivers must be submitted to Ruth Cain, CPPB, Procurement Manager, at the time of your RSVP due no later than August 13, 2018 by 9:00 am. Contractors will not be granted admittance to participate in the Pre -Proposal Conference or Site Walk without having submitted a signed Waiver prior to the date and time of the event. Site tour locations are; City Hall, Corporate Yard, Fire Training Academy, Red Hill Park, and the Sports Center Gym. Further information regarding the locations will be provided to Contractors at the pre -conference meeting. 1.3 PROPOSAL DELIVERY AND SCHEDULE OF EVENTS The Vendor is solely responsible for ensuring that the full RFP response is received electronically via Planet Bids in accordance with the solicitation requirements and prior to the due date and time specified in the below Schedule of Events. Please note, there will be no paper responses accepted. The City and RCFPD shall not be responsible for any delays by transmission errors. "Exhibit B, Vendor References are to be Submittals Due: September 4, 2018, by 3:00 p.m. Page 2 of 39 Page 204 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services submitted in combination with the RFP response but ONLY as a separate attachment under its own Title Page, "Exhibit B, Vendor References". Cost or references are not to be discussed in any other section of Vendor's RFP response other than Exhibit B, Vendor References and line item submittal. Failure to comply with this instruction will deem said RFP response as non-responsive and will not be considered any further during evaluation process. Schedule of Events: • :»] Site Tour Questions Due Addendum Issued RFP Response Due Date Vendor Interviews / Presentation Letter of Intent to Award August 2, 2018 August 15, 2018 at 8:00 am August 21, 2018 by 3:00 pm August 27, 2018 September 4, 2018 by 3:00 pm TBD TBD (The City and RCFPD reserves the right to change schedule of events without prior notice or responsibility to Vendor.) 1.4 DISCREPANCIES OR OMISSIONS Vendors finding discrepancies or omissions in the RFP or having any doubts as to the meaning or intent of any part thereof shall submit such questions or concerns in writing electronically via Planet Bids. No responsibility will be accepted for oral instructions. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP. 1.5 CONTINGENCIES This RFP should not be considered as a Contract to purchase goods or services but is a Request for Proposal in accordance with the Terms and Conditions herein and will not necessarily give rise to a Contract. However, RFP responses should be as detailed and complete as possible to facilitate the formation of a Contract based on the RFP response(s) that are pursued should the City and RCFPD decide to do so. Completion of this RFP form and its associated appendices are a requirement. Failure to do so may disqualify your RFP response submittal. Vendors must submit signed RFP responses by the due date and time as specified herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested. If only one RFP response is received, the City and RCFPD reserves the right to discard the response and re -bid the RFP. Submittals Due: September 4, 2018, by 3:00 p.m. Page 3 of 39 Page 205 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services Any Scope of Services, Contingencies, Special Instruction and/or Terms and Conditions applicable to this RFP and any Purchase Order derived thereafter shall be effective as of the issue date of Purchase Order (the "Effective Date"), and shall remain in full force and effect until sixty (60) days after the City and RCFPD has accepted the work in writing and has made final payment, unless sooner terminated by written agreement signed by both parties. 4.6 QUESTIONS AND CLARIFICATIONS All questions or clarification requests must be submitted directly through the City and RCFPD's bid system on or before August 21, 2018 by 3:00 p.m. Answers and/or clarifications will be provided in the form of an Addendum and will be posted for download from the City bid system in accordance with the above "Schedule of Events". From the issuance date of this Request for Proposal until a Vendor is awarded, Vendors are not permitted to communicate with any City and RCFPD staff or officials regarding this procurement, other than during interviews, demonstrations, and/or site visits, except at the direction of Ruth Cain, CPPB, Procurement Manager, the designated representative of the City and RCFPD. 4.7 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION All materials submitted in response to the RFP solicitation will become the property of the City and RCFPD and will be returned only at the City and RCFPD's option and at the expense of the Vendor submitting the RFP response. A copy of the RFP response will be retained for official files and become a public record. Any material that a Vendor considers as confidential but does not meet the disclosure exemption requirements of the California Public Records Act should not be included in the Vendor's RFP response as it may be made available to the public. If a Vendor's RFP response contains material noted or marked as confidential and/or proprietary that, in the City and RCFPD's sole opinion, meets the disclosure exemption requirements, then that information will not be disclosed pursuant to a written request for public documents. If the City and RCFPD does not consider such material to be exempt from disclosure, the material may be made available to the public, regardless of the notation or markings. If a Vendor is unsure if its confidential and/or proprietary material meets disclosure exemption requirements, then it should not include such information in its RFP response because such information may be disclosed to the public. Submittals Due: September 4, 2018, by 3:00 p.m. Page 4 of 39 Page 206 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 1.8 KNOWLEDGE OF REQUIREMENTS The Vendor shall carefully review all documents referenced and made a part of the solicitation document to ensure that all information required to properly respond has been submitted or made available and all requirements are priced in the RFP response. Failure to examine any documents, drawings, specifications, or instructions will be at the Vendor's sole risk. Vendors shall be responsible for knowledge of all items and conditions contained in their RFP responses and in this RFP, including any City and RCFPD issued clarifications, modifications, amendments, or addenda. The City and RCFPD will provide notice of any changes and clarifications to perspective Vendors by way of addenda to the City and RCFPD's website; however, it is the Vendor's responsibility to ascertain that the RFP response includes all addenda issued prior to the RFP due date. 1.9 RESERVATION OF RIGHTS The issuance of this RFP does not constitute an agreement by the City and RCFPD that any contract will be entered by the City and RCFPD. The City and RCFPD expressly reserves the right at any time to: • Waive or correct any defect or informality in any response, RFP, or RFP procedure. • Reject any or all RFPs. • Reissue a Request for RFPs. • Prior to submission deadline for RFPs, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFP, or the requirements for contents or format of the RFPs. • The City and RCFPD recognizes that price is only one of several criteria to be used in judging a product or service, and the City and RCFPD is not legally bound to accept the lowest RFP response. • The City and RCFPD reserves the right to conduct pre -award discussions and/or pre -Contract negotiations with any or all responsive and responsible Vendors who submit RFP responses. • Procure any materials, equipment or services specified in this RFP by any other means. • Determine that no project will be pursued. • The City and RCFPD reserves the right to inspect the Vendor's place of business prior to award or at any time during the contract term or any extension thereof, to determine the Vendor's capabilities and qualifications. Submittals Due: September 4, 2018, by 3:00 p.m. Page 5 of 39 Page 207 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 1.10 CALIFORNIA'S PUBLIC RECORDS ACT The City and RCFPD complies with the California Public Records Act, Government Code Section 6253. (a) Public records are open to inspection always during the office hours of the state or local agency and every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable portion of a record shall be available for inspection by any person requesting the record after deletion of the portions that are exempted by law. Neither an RFP in its entirety, nor proposed prices shall be considered confidential and proprietary. Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this RFP are subject to California's Public Records Act. The City and RCFPD's receipt, review, evaluation or any other act or omission concerning any such information shall not create an acceptance by the City and RCFPD or any obligation or duty to prevent the disclosure of any such information except as required by Government Code Section 6253. Companies who submit information they believe should be exempt from disclosure under the Public Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information is requested under the Public Records Act, the City and RCFPD shall make a final determination if any exemption exists for the City and RCFPD to deny the request and prevent disclosure. The City and RCFPD will withhold such information from public disclosure under the Public Records Act only if the City and RCFPD determines, in its sole discretion, that there is a legal basis to do so. 2. MINIMUM REQUIREMENTS 2.1 BUSINESS LICENSE The selected Vendor awarded a Contract shall be required to obtain a Rancho Cucamonga Business License no later than five (5) business days from notification of award prior to being issued a Purchase Order. Awarded Vendor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties required underthis RFP and will provide copies of licenses/certifications immediately upon request throughout the term of the Contract. Vendors shall be responsible for knowledge of all items and conditions contained in their RFP responses and in this RFP, including any City and RCFPD issued clarifications, modifications, amendments, or addenda. The City and RCFPD will provide notice of any changes and clarifications to prospective Bidders by way of addenda to the City website; however, it is the Vendor's responsibility to ascertain that the RFP includes all addenda issued prior to the RFP due date. Submittals Due: September 4, 2018, by 3:00 p.m. Page 6 of 39 Page 208 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 2.2 PREVAILING WAGES Where labor is required for public work as a part of any requirement covered by this RFP, pursuant to the provisions of the Labor Code of the State of California, Vendor(s) shall pay no less than those minimum wages. 2.3 REPRESENTATIVES Should the awarded Vendor require the services of a third -party to complete the Scope of Services indicated in this RFP, the awarded Vendor will not assign, transfer, convey or otherwise dispose of the contract or its right, title or interest in or to the same, or any part thereof. Any attempt by the awarded Vendor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. The awarded Vendor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services including Vendors subcontractor. All Services shall be performed by the awarded Vendor or under the awarded Vendor's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by state and local law to perform such services. The awarded Vendor shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Vendor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the services. In case of default by the Vendor, the City and RCFPD may take the following actions which shall include but not be limited to; cancellation of any purchase order, procurement of the articles or service from other sources and may deduct from unpaid balance due to the Vendor, or may bill for excess costs so paid, and the prices paid by the City and RCFPD shall be considered the prevailing market prices paid at the time such purchase is made, withholding of payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries, or Vendors for delivery, which do not meet specifications, will be for the account of the Vendor. Submittals Due: September 4, 2018, by 3:00 p.m. Page 7 of 39 Page 209 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services City and RCFPD Representative: For the purposes of this Agreement, the contract administrator and City and RCFPD's representative shall be , or such other person as designated in writing by City and RCFPD ("City and RCFPD's Representative"). It shall be the Vendor's responsibility to assure that City and RCFPD's Representative is kept informed of the progress of the performance of the services, and the Vendor shall refer any decisions that must be made by City and RCFPD to City and RCFPD Representative. Unless otherwise specified herein, any approval of City and RCFPD required hereunder shall mean the approval of the City and RCFPD Representative. Vendor Representative: For the purposes of this Agreement, is hereby designated as the representative of the successful Vendor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith ("Vendor's Representative"). It is expressly understood that the experience, knowledge, capability and reputation of the Vendor's Representative were a substantial inducement for City and RCFPD to enter into this Agreement. Therefore, the Vendor's Representative shall be responsible during the term of this Agreement for directing all activities of Vendor and devoting sufficient time to personally supervise the services hereunder. The successful Vendor may not change the Vendor's Representative without the prior written approval of City and RCFPD's Representative. 2.4 EMPLOYEE CONDUCT All Vendor personnel must observe all City and RCFPD regulations in effect at the location where the Services are being conducted. While on City and RCFPD property, the Vendor's personnel shall be subject to oversight by City and RCFPD staff. Under no circumstances shall the Vendor's or Vendor's sub -contractor personnel be deemed as employees of the City and RCFPD. Vendor or Vendor's subcontractor personnel shall not represent themselves to be employees of the City and RCFPD. Vendor's personnel will always make their best efforts to be responsive, polite, and cooperative when interacting with representatives of the City and RCFPD, or any other City and RCFPD employees. The Vendor's personnel shall be required to work in a pleasant and professional manner with City and RCFPD employees, outside Vendors and the public. Nothing contained in this RFP shall be construed as granting the Vendor the sole right to supply personal or contractual services required by the City and RCFPD or without the proper City and RCFPD approval and the issuance of a Purchase Order. Submittals Due: September 4, 2018, by 3:00 p.m. Page 8 of 39 Page 210 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 3. RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS To be considered responsive and evaluate RFP responses fairly and completely Vendors must comply with the format and submission requirements set out in this RFP, and provide all information requested. Failure to comply with this instruction will deem said RFP response as non-responsive and will not receive further consideration in the evaluation process. RFP submittals are due on the due date and time indicated in the above schedule of events. Submittals shall be submitted electronically via Planet Bids; no paper RFPs will be accepted. RFP responses must include the following information and in the exact order and format as shown: Vendors shall submit one (1) original RFP. Responses should be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of content. A detailed index with Title Pages at the beginning of each section is required. 3.4 COVER LETTER/ INTRODUCTION RFP responses must include the complete name and address of Vendor and the name, mailing address, and telephone number of the contact person regarding the RFP response. A signature by an authorized representative must be included on each RFP response. Said signature will be considered confirmation of the Vendors ability and willingness to comply with all provisions stated herein. 3.2 TABLE OF CONTENTS The Table of Contents must be a comprehensive listing of the contents included in your RFP response. This section must include a clear definition of the material, exhibits and supplemental information identified by sequential page numbers and by section reference numbers. 3.3 EXECUTIVE SUMMARY The Executive Summary shall condense and highlight the contents of the Vendor's RFP response to provide the Evaluation Committee with a broad understanding of the Vendor's approach, Proposal, experience and staffing. Submittals Due: September 4, 2018, by 3:00 p.m. Page 9 of 39 Page 211 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 3.4 EXPERIENCE The Vendor shall provide a concise statement demonstrating the Vendor's Proposal, experience, expertise and capability to perform the requirements of this RFP. Provide a brief history of your company, including; • The number of years in business, • The firms service commitment to customers, • If the firm is involved in any pending litigation that may affect its ability to provide its proposed solution or ongoing maintenance or support of its products and services. • State whether your firm is an individual proprietorship, partnership, corporation, or private nonprofit firm, and the date your company was formed or incorporated. 3.5 THIRD -PARTY/ SUBCONTRACTORS If the Vendor intends to subcontract, a detailed list of any sub -contractors, partners, or third -party Vendors who will be involved in the implementation of the proposed services including but not limited to: • Description of the Vendor's experience with each of the proposed subcontractors, • Three (3) customer references for each subcontractor to include references names, addresses, and telephone numbers, for products and services like those described in this RFP, • Describe the specific role of each. 3.6 STAFF BIOGRAPHIES Submit the resumes of the individuals who will be performing the services for the City and RCFPD. Resumes shall be formatted in the following order: • Position with the Company, • Length of time with the Company, • Licenses, registrations and certifications as required by law to perform the Scope of Work described herein, • Educational background, • Role in the Project, • Experience with the minimum requirements stated herein, • Work history on similar or like projects with the other municipalities. Submittals Due: September 4, 2018, by 3:00 p.m. Page 10 of 39 Page 212 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 3.7 PROPOSAL RESPONSE Under this section vendors shall provide a full, detailed response to the City and RCFPD's Scope of Services listed herein. Vendors should be as thorough as possible in their response as it may be the only opportunity to convey information regarding your business, ability and qualifications to complete the services needed. 3.8 NON -DISCLOSURE CONFLICT OF INTEREST Specify any possible conflicts of interest with your current clients or staff members and the City and RCFPD. A signed "Conflict of Interest and Non -Disclosure Agreement, Exhibit A" included herein must be submitted under this section. 3.9 COMPANY REFERENCES Provide a minimum of four (4) references, preferably with other municipalities in which similar services are being performed. References must be for work performed or completed in the past three (3) years. The "Reference Worksheet, Exhibit B", must be submitted separate, clearly marked with the RFP number, project title, Exhibit B, Reference Worksheet and firm's name. References are not to be discussed in any other area of the RFP submittal. Failure to comply with this instruction will deem the RFP response as non- responsive and will not be considered any further in the evaluation process. 3.10 PROFESSIONAL SERVICE AGREEMENT In addition to the acceptance of the City and RCFPD's Terms and Conditions, the successful Vendor will be required to enter into a Professional Services Agreement ("PSA") with the City and RCFPD, a "Sample" of which is attached in the City and RCFPD's bid system for review. All requirements of said PSA must be completed by the successful Vendor and signed by both applicable parties prior to any services being rendered. This RFP sets forth some of the general provisions which may be included in the final PSA. In submitting a response to this RFP, Vendor will be deemed to have agreed to each clause unless otherwise indicated in the "Exception Summary, Exhibit C" and the City and RCFPD agrees to either accept the objection or deviation or change the PSA language in writing. Failure to raise any objections at the time of this RFP response submittal will result in a waiver of objection to any of the contractual language in the PSA at any other time. The signed Exception Summary shall be included under this section of the RFP response. 3.11 INSURANCE Proposers must meet all insurance requirements as outlined in the Professional Services Agreement. Ability to comply with said requirements must be indicated with signature of the "Acknowledgement of Insurance Requirements and Certification of Ability to Provide Coverages Specified, Exhibit D", which must be submitted with the Bid under the Insurance tab. The awarded Vendor will be responsible for providing the Submittals Due: September 4, 2018, by 3:00 p.m. Page 11 of 39 Page 213 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services required Certificates of Insurance and must be the Named Insured on the Certificates. Certificates of Insurance from any other entity other than the awarded Vendor, will not be accepted. 3.42 ADDENDUM ACKNOWLEDGEMENT The Vendor shall hereby acknowledge they have received all posted Addendums, if any. The Vendor understands failure to acknowledge any addenda issued may cause the response to be considered non- responsive. It is the Vendor's responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP. Vendors must indicate their acknowledgement of any Addendums by way of signature on the "Addendum Acknowledgement Form, Exhibit E" and must be included under this section of the RFP response. 3.43 VENDOR CERTIFICATION Vendors must verify by way of signature to "Exhibit F, Vendor Certification Form" that Vendor nor any of its proposed subcontractors are currently under suspension or debarment by any state or federal government agency, and that neither Vendor not any of its proposed subcontractors are tax delinquent with the State of California. The signed exhibit must be included under this section of the RFP response. 3.44 SIGNATURE OF AUTHORITY Completion of this RFP form and its associated Exhibits are a requirement. Failure to do so may disqualify your RFP response submittal. Vendors must submit one (1) original, signed RFP response by the due date and time as specified herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested. If only one RFP response is received, the City and RCFPD reserves the right to discard the response and re -bid. "Exhibit G", Signature of Authority must be included with the Vendor RFP response. 3.45 RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE Contractors attending the pre -proposal conference and site tour must complete a "Waiver of Release Hold Harmless and Agreement Not to Sue, Exhibit H" attached herein. Waivers must be submitted to Ruth Cain, CPPB, Procurement Manager, at the time of your RSVP due no later than August 16, 2018 by 9:00 am. Contractors will not be granted admittance to participate in the Pre -Proposal Conference or Site Walk without having submitted a signed Waiver prior to the date and time of the event. Submittals Due: September 4, 2018, by 3:00 p.m. Page 12 of 39 Page 214 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 3.16 LINE ITEM PRICING In combination with the RFP response, Vendors shall also submit line item pricing in Planet Bids. Line item pricing shall be provided in accordance to the items listed on the "Line Items" tab in Planet Bids. This pricing is not an estimate and is the firm price for each item listed. Vendor quotes outside of the pricing listed in Planet Bids will not be accepted. Any additional cost required should be noted in the Additional Cost line item and a summary of the cost provided in the notes section of the line item. Cost shall not be discussed in any other area of the RFP response other than the "Line Item" tab in Planet Bids. The City and RCFPD will not be obligated to any cost not identified in the Cost Proposal submission. Failure to provide the required Cost Proposal in the requested format and on the City and RCFPD's Form will cause Vendors submittal to be non-responsive and be eliminated from any further consideration. Any questions regarding how to correctly submit vendor pricing should be submitted by the due date and time indicated in the schedule of events. 3.17 PARTICIPATION CLAUSE It is hereby understood that other governmental entities, such as cities, counties, and special/school districts may utilize this RFP response at their option for equipment or services at the RFP response price. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City and RCFPD is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order placement and payments to the Vendor. A signed "Participation Clause, Section 5.8 herein" must be included under this section of the RFP response. 4. SCOPE OF SERVICES 4.1 GENERAL SCOPE OF SERVICES The scope of work to be performed in general consists of, but is not limited to, the complete, continuous, consistent and safe Maintenance and Testing of the Aboveground Fuel Storage Tanks, Fuel Dispensers, Fuel Management System, and Related Facilities. The contractor shall utilize green products whenever possible. A list of green products to be utilized by the contractor shall be sent to the City and RCFPD for filing. The Contractor shall provide services pursuant to a scope of work. All work shall be scheduled 72 hours in advance. Copies of all completed reports shall be submitted to the City and RCFPD as directed. Submittals Due: September 4, 2018, by 3:00 p.m. Page 13 of 39 Page 215 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services The contractor agrees to maintain all the designated Aboveground Fuel systems covered by this Agreement as necessary to ensure continuous operation of same within the equipment manufacturers' specifications and consistent with the original system design intent. All maintenance and testing shall comply with the current relevant California Building Codes, applicable codes and standards, and manufacturer's recommendations. Work will be inspected for quality and completion. Should areas be found that are unacceptable, the contractor will be expected to re -inspect, maintain, adjust, lubricate equipment in that area without additional cost to the City and RCFPD. The Public Works Services Director shall be the sole judge as to the adequacy and quality of services rendered. 4.2 SCHEDULE OF PROPERTIES The site list and existing equipment registers included in Schedule 1 provide the location of the sites or premises at which the work is to be carried out and nominates the plant and equipment to be inspected and serviced. The following facilities are to receive Fuel Island Maintenance as specified in this contract: Building Fire Station 171 Fire Station 172 Fire Station 173 Fire Station 174 Fire Station 175 Fire Station 176 Fire Station 177 Public Works Service Center Stadium Complex Address 6627 Amethyst Ave. 9612 San Bernardino Rd. 12270 Firehouse Ct. 11297 Jersey Blvd. 11108 Banyan St. 5840 East Ave. 9270 Rancho St. 9153 9th St. 8408 Rochester Ave. "The City and RCFPD reserve the right to add or delete service locations during the term of this contract. Upon inspection of premises, if equipment registers are found to be out of date or inaccurate, Contractor must correct as appropriate and notify Contract Manager. The registers are to be verified and corrected prior to bid. Submittals Due: September 4, 2018, by 3:00 p.m. Page 14 of 39 Page 216 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 4.3 CONTRACT BOND The Contractor shall furnish a good and sufficient surety bond issued by a surety company authorized to do business in the State of California in the sum equal to 100% of the total contract amount, conditioned for the Faithful Performance by the Contractor of all covenants, stipulations any agreements contained in said contract; in addition, the Contractor shall furnish a Labor and Materials Bond in a sum equal to 100% of the contract price, as required by the provisions of Section 3248 of the California Civil Code. 4.4 PRICE The contract price paid for Fuel Island Maintenance shall include full compensation for furnishing all labor, replacement parts, equipment, materials, and incidentals, and for doing all the work involved in providing Fuel Island Maintenance in conformance with the specifications herein, and as directed by the Public Works Services Director or designated representative. All quoted pricing will become effective at the time of agreement and signature by both parties of a PSA. Pricing shall remain in effect through June 30, 2020. No incremental increase due to wage escalations or other events will be considered during the initial term of the contract. 4.5 CONTRACT INVOICES The Contractor shall prepare separate preventive maintenance invoices for each facility covered under this contract that shows the date, time, and location of every preventive maintenance check. Extra work completed during the maintenance check shall be included on the invoice. A copy of the written reports (work orders) required by section 903-3.2 shall be submitted with each preventive maintenance invoice. In addition, the Contractor shall prepare a separate invoice for each routine or emergency call out for extra work completed during the billing period. The extra work invoice shall include the facility, list of equipment serviced, summary of the work performed, and a detailed breakdown of all costs. A copy of all supplier invoices and the written report (work order) required by section 4.6.1 shall be submitted with each extra work invoice. Invoices shall be submitted to City and RCFPD within thirty (30) days following the end of the month of the reporting period. Invoices and summary reports for reporting period ending on June 30th shall be submitted to City and RCFPD by August 1st. Any further invoices after this date for the previous fiscal year (July 1st to June 30th of subsequent calendar year) will be denied. Submittals Due: September 4, 2018, by 3:00 p.m. Page 15 of 39 Page 217 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 4.6 SERVICE DELIVERY PERFORMANCE 4.6.1 GENERAL The following general service delivery process shall be undertaken: a) Contact Site representatives (where applicable) and arrange Site access to plant and Equipment nominated on the schedules; b) visit premise, report to Site representative and inspect nominated plant and Equipment; c) inspect and service nominated plant and Equipment in accordance with service schedules; d) identify additional maintenance requirements and refer to the Site representative and the Public Works Services Director for consideration; e) carry out any additional work approved by the Public Works Services Director; f) clean and tidy work area; g) complete Service Reports for all plant inspected; h) prepare summary Service Reports and submit to the Public Works Services Director; and i) submit claim for payment complete with all Service Reports and summary Service Reports. In addition to routine servicing, the Contractor may be required to undertake maintenance work, in response to breakdowns, call -outs or because of an inspection during a routine service visit, or upon request from an authorized representative. The Contractor shall minimize the need for call -outs by inspecting the systems during routine service visits with the view to completing any additional maintenance needed during these visits. 4.6.2 SCHEDULE Contractor shall provide a master schedule within ten (10) calendar days after the effective date of this Price Agreement which clearly shows the specific tasks to be performed under preventive maintenance and the proposed dates for completing the work. 4.6.3 HOURS OF SERVICE Contractor shall provide all preventive maintenance work during regular working hours on regular working days. The City and RCFPD's regular working hours are from 6:00 am to 4:30 pm, Monday through Friday, except: (a) recognized City and RCFPD holidays; (b) the week between Christmas and New Year's; Submittals Due: September 4, 2018, by 3:00 p.m. Page 16 of 39 Page 218 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services and (c) other days specifically designated by the Public Works Services Director or designated representative. Contractor shall provide emergency call -out service on a 24-hour, 7 days a week basis. 4.6.4 CONTINUITY OF EXISTING SERVICE The Contractor must avoid disruption to the day to day operations as much as possible. Following the delivery of any service or works the facilities are to be left in an appropriate state to that intended purpose. The Contractor must investigate and become familiar with any facility services which proposed works may affect. If the maintenance works may adversely affect any facility service, the Contractor must seek direction from the Public Works Services Director prior to proceeding with the works. The Contractor must ensure that all emissions including noise and odor from the contractor's plant, equipment and materials are within legislative and regulatory requirements and avoid disruption to Facilities services as far as practical. The Contractor must consult with the Public Works Services Director about proposed works if there is doubt as to the adverse impact on the Facilities services. 4.6.5 PROTECTION OF CITY AND RCFPD PROPERTY During execution of the work, the Contractor shall take special care to protect City and RCFPD property. Contractor shall keep the premises free from debris and accumulation of waste and shall remove construction smears and stains from finished surfaces. Contractor shall remove all surplus materials and tools from site at completion of each workday. The Contractor shall return City and RCFPD property damaged because of work under this contract to its original condition at no additional cost to the City and RCFPD. 4.6.6 DAMAGE TO CITY AND RCFPD FACILITIES The Contractor shall be held responsible for all damage that is caused by his work, workmen, or by his Subcontractors and the Subcontractor's employees or hires. Patching and replacing of damaged work, shall be done as directed by the Owner, but the cost of same shall be paid by the Contractor. Submittals Due: September 4, 2018, by 3:00 p.m. Page 17 of 39 Page 219 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services At completion of the Work, damage to any portion of the facilities, including but not limited to building interiors and exteriors, drives, walks, underground and overhead work, and the like used by or during the Work of this Contract shall be repaired or replaced in like manner to the satisfaction of the Owner at Contractor's expense. 4.6.7 SITE SECURITY Service technicians are to sign in and out when they arrive and depart the premises. While performing work within the City and RCFPD's facilities, the Contractor's personnel will not admit anyone into said facilities. The City and RCFPD assumes no liability for loss or damage to Contractor - owned property held or left upon City and RCFPD premises. 4.6.8 EMPLOYEE SECURITY Contractor's employees shall be in a Contractor -supplied uniform always when working on City and RCFPD property. The name of the company shall appear on the front of each uniform. A Contractor - provided, clearly readable name identification device consisting of the employee's name, photograph and the company name shall be pinned on the front of uniform always. 4.6.9 MEETINGS The Contractor or Contractor's Representative shall attend meetings with the Public Works Services Director or designated representative to review the services. Said meetings will be scheduled at least quarterly but may be held more frequently at the discretion of the Public Works Services Director. At the meetings the Contractor shall submit an updated work/staffing schedule outlining specific tasks to be performed during the next billing cycle. The meeting will be held at a time and location to be determined by the Public Works Services Director or designated representative. 4.6.10 COMMUNICATIONS The Contractor shall provide a cellular telephone to the Contractor's representative. The Contractor's representative shall carry the telephone on his/her person always during the workday for communication with the Public Works Services Director. The Contractor's representative shall be on call 24 hours per day for emergencies within the contract areas. Submittals Due: September 4, 2018, by 3:00 p.m. Page 18 of 39 Page 220 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 4.6.11 DISPATCHING Contractor shall furnish a single point of contact to City and RCFPD for the placement of faxed or phone service requests to the contractor. This contact shall be furnished as a part of the contract and at no additional cost to City and RCFPD. The dispatch service shall be available from 6:00 a.m. to 10:00 p.m. (local time). The Contractor shall make provisions for after-hours dispatching and provide regularly updated phone numbers for this purpose to the Public Works Services Director or designated representative. 4.6.12 NON -RESPONSIVENESS OF CONTRACTOR Failure of the Contractor or the supervisors to respond immediately to the telephone, pager, or radio notification by the Public Works Services Director or designated representative of an emergency condition, or failure of the Contractor to respond within two days of written notification by the Public Works Services Director or designated representative, shall give the Public Works Services Director or designated representative the right to cause necessary work to be performed by City or RCFPD crews, other contractors, or day labor and any costs incurred in so doing shall be deducted from contract payments. 4.6.13 QUALIFICATIONS OF CONTRACTOR Contractor must be a responsible firm that has been in continuous existence and has provided continuous services for the maintenance and testing of aboveground fuel facilities services in a government or commercial setting for at least three (3) years. Minimum Contractor qualifications are listed below, and copies must be provided at time of bid • Trained in Aboveground Fuel Storage Tank maintenance and testing; • Demonstrated experience in conducting Aboveground Fuel Storage Tank maintenance and testing; • California Contractor's License Class C -61/D-40 (Service Station Equipment and Maintenance) with a Hazardous Substances Removal and Remedial Actions certification; • Syntech FuelMaster Authorized Service Representative; • International Code Council -California UST Service Technician, • International Code Council -Vapor Recovery Systems/Parts Installer; • International Code Council -California UST Installer and Retrofitter; • International Code Council -California UST System Operator; • Coaxial Balance II Enhanced Vapor Recovery Equipment License; Submittals Due: September 4, 2018, by 3:00 p.m. Page 19 of 39 Page 221 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services • South Coast Air Quality Management District -Rule 461 Vapor Recovery Compliance tester; • OMNTEC Tank Monitoring Systems; • Veeder-Root-Tanks Monitoring Systems; • 40 -Hour Hazwoper Certified; • Universal Sensors and Devices -Leak Alert Monitoring Systems. • Have in place all labor, equipment, materials, tools, and supervision required to perform the work associated with this service. • Hold the necessary City and RCFPD, County, State, and Federal permits or licenses to perform the services herein. 4.6.14 QUALIFICATIONS OF CONTRACTOR'S EMPLOYEES The Contractor shall ensure that his/her staff is adequately trained for the Fuel Island maintenance tasks contained herein. All services shall be performed by personnel directly employed or sub contracted and/or supervised by the Contractor. All work shall be performed by a journeyman level technician. Apprentices may not work alone but may assist the Mechanic as needed. If the City and RCFPD becomes dissatisfied with the performance of any persons assigned to perform the services under this Contract, the Contractor agrees, upon request from the Public Works Services Director or designated representative, to assign other qualified personnel to perform these services. The Contractor shall specify a Foreman who will have responsibility for performance of contract service. The Foreman shall be competent to supervise all aspects of the contract and shall be available on site within two (2) hours after notification during the performance of contract work. The Public Works Services Director or designated representative shall be notified in writing of the name of the Foreman and of changes in personnel appointed to fulfill the function, or of substitutions of personnel due to illness or leave. The Foreman shall, in the absence of the Contractor, act for the Contractor as the Contractor's Representative. The Contractor's Foreman shall be fluent in the English language and possess adequate skills to communicate verbally and in writing with the City and RCFPD and/or the Public Works Services Director or designated representative. The Contractor shall provide a list of all employees and their supervisors who may work upon the City and RCFPD premises. Submittals Due: September 4, 2018, by 3:00 p.m. Page 20 of 39 Page 222 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 5. SCHEDULED MAINTENANCE 5.4 GENERAL Refer to Schedule 1 and Schedule 2 for nominated scheduled maintenance activities and frequency by equipment type. The Contractor shall regularly and systematically provide the Maintenance and Testing of Aboveground Fuel Storage Tanks, Fuel Dispensers, and Related Facilities as described herein. 5.2 CONTRACTOR FURNISHED ITEMS Contractor shall provide all replacement parts, labor, supervision, materials, tools, equipment, and incidentals to perform the services required by this contract. Materials, replacement parts, equipment, and supplies provided shall be of the type and quality used in large-scale commercial service station maintenance operations, shall meet the requirements specified herein, and shall be approved by the Public Works Services Director or designated representative before use. Contractor shall: a) Maintain a reasonable supply of parts for various service station equipment covered under this contract. b) Maintain a reasonable supply system for acquisition of additional parts for various service station systems which will provide all the necessary parts either immediately or with minimal delay. c) Insure all parts used in performance of this work shall be new and shall meet or exceed original equipment manufacturer's specifications. Any parts other than those manufactured by the original manufacturer shall be approved by the Public Works Services Director or designated representative before they are incorporated in this work. d) Furnish, install and maintain all warning devices, i.e., barricades, cones, etc. required to adequately protect the public, City and RCFPD staff and other workers during the performance of the work. e) Perform all work in accordance with generally accepted industry practice for safe and efficient operation. f) Warranty all labor and materials used in the work for a period of one (1) year, or in accordance with manufacturer's warranty if longer, after completion of the work. g) Identify and advise the City and RCFPD of any additional maintenance work that may be required to maintain the efficient operation and useful life of the equipment. Submittals Due: September 4, 2018, by 3:00 p.m. Page 21 of 39 Page 223 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services Within 15 days of award of contract, Contractor shall submit a list of the materials to be used to Public Works Services Director or designated representative for approval. The list shall include manufacturer's name, brand name, and statement certifying that materials meet or exceed contract requirements. Material Safety Data Specification sheets (MSDS sheets) for all proposed materials and usage instructions and caution notes are required at this time. The Contractor shall submit samples of materials to be used as required by the Public Works Services Director or designated representative. 5.3 PREVENTATIVE MAINTENANCE Preventive maintenance shall be performed at the locations and at the minimum frequencies specified herein. All preventive maintenance will be paid for under the lump sum price portion of the contract which shall include full compensation for furnishing all labor, materials, tools, equipment, transportation, and incidentals for doing all work involved in providing the "Preventive Maintenance" described herein and as directed by the Public Works Services Director or designated representative. Contractor shall perform all manufacturers' recommended maintenance for each piece of equipment. The maintenance schedules shown in Schedule 2 are supplementary and in addition to the manufacturers' recommendations. These maintenance schedules together with the manufacturers' recommended maintenance constitute the minimum level of preventive maintenance required by this contract. Omission from these schedules does not constitute a redaction from the manufacturer's maintenance schedules. 5.4 EXTRA WORK Extra work may be required because of deficiencies noted by the Contractor during preventive maintenance visits or as directed by the City and RCFPD. Extra work will not be performed without prior approval by the Public Works Services Director unless a condition exists wherein it appears there is a danger of injury to persons or property. Deficiencies to service station components identified during a regular maintenance service call shall be corrected during that service call. If it is not possible to correct the problem during the service call the nature of the deficiency along with an estimated time of completion will be reported to the Public Works Services Director or designated representative at the end of the regular maintenance service call. Submittals Due: September 4, 2018, by 3:00 p.m. Page 22 of 39 Page 224 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services Payment for extra work shall be in accordance with the hourly rates and unit prices in the Extra Work Schedule. The invoiced amount for parts or materials not listed in the schedule will be at the Contractor's cost including sales tax plus 15%; the 15% being for the Contractor's costs of overhead. The City and RCFPD reserve the right to cause any extra work deemed necessary by the Public Works Services Director to be performed by City or RCFPD crews, other contractors, or day labor, at no cost to the Contractor. 5.5 EMERGENCY SERVICE All emergency services will be paid on a time and materials basis in accordance with the hourly rates and unit prices listed in the proposal. The invoiced amount for parts or materials not listed in the schedule will be at the Contractor's cost including sales tax plus 15%; the 15% being for the Contractor's costs of overhead. An Emergency for purposes of this contract is any condition causing a piece of equipment covered under this contract to become inoperable or preventing the safe operation thereof. Contractor shall provide emergency call -out service on a 24-hour, 7 days a week basis. Contractor shall respond immediately and have staff on site with all necessary tools, equipment and materials to begin work within one (1) hour of notification of an emergency condition, seven (7) days per week and twenty-four (24) hours per day. 5.6 LABOR The fixed hourly rate shall be all-inclusive of all related costs that the Contractor will incur to provide routine and emergency extra work as needed, including, but not limited to: employee wages and benefits; clerical support; overhead; profit; licensing; insurance; materials; supplies; tools; equipment; telecommunications; document copying; etc. Man hours paid under this contract shall be only for productive hours at the job site. Time spent for transportation of workers, material acquisition, handling and delivery, or for movement of Contractor owned or rental equipment is not chargeable directly but is overhead and the cost shall be included in the hourly rate. The regular hourly rate for labor shall be paid for all hours worked during the City and RCFPD's regular working hours from 6:00 a.m. to 4:30 p.m. Submittals Due: September 4, 2018, by 3:00 p.m. Page 23 of 39 Page 225 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services The afterhours labor rate shall be paid for work completed at times other than regular working hours, excluding City and RCFPD holidays. The holiday rate shall be paid for work completed on City and RCFPD recognized holidays only. Contractor must have prior verbal and/or written approval to work outside normal business hours. 5.7 MATERIALS Contractor shall provide all necessary materials required to successfully complete each individual work order. Material specifications shall be approved by the Public Works Services Director or designated representative before being incorporated into the work. All materials supplied by the Contractor shall be new, undamaged, clean and in good condition. Replacement parts and equipment shall be the same make and model of existing unless substitution has been approved in writing by the Public Works Services Director or designated representative. The markup for all replacement parts and materials shall be fifteen (15) percent. Copies of all supplier invoices for replacement parts and materials incorporated into the work shall be submitted with each request for payment. 6. INFORMATION MANAGEMENT AND REPORTING 6.4 SCHEDULED MAINTENANCE PROGRAM The Contractor shall submit a monthly work schedule by the 15th of the preceding month. Said schedule shall indicate the hours of the day and the day of the week services will be performed. The schedule shall list the type of work to be performed, the areas to be worked, and the estimated time to complete the work in each area. Once approved, all scheduled work shall be performed in strict compliance with the work schedule to facilitate the City and RCFPD's inspection of the work. Proposed changes to the schedule shall be submitted in writing, in advance of performing the work. The Contractor shall schedule and arrange work to cause the least interference with the normal occurrence of City and RCFPD business. In those cases, where some interference may be unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, etc. Submittals Due: September 4, 2018, by 3:00 p.m. Page 24 of 39 Page 226 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 6.2 MAINTENANCE REPORTING AND RECORDKEEPING Contractor shall prepare and submit a written report (work order) for each service call to include date/time of service, work performed, and additional work required, labor hours and materials. The contractor shall maintain at each facility a log book containing a complete individual maintenance history for each piece of equipment within the facility. The maintenance histories shall include a description of all work performed on the equipment including, but not limited to, preventive maintenance, extra work and the results of all tests, measurements and visual inspections. In addition, the contractor's time and materials costs for extra work shall be included in the maintenance histories. Contractor shall monitor the overall performance of all system equipment and when deficiencies are noted during inspections that do not present a safety hazard, said deficiencies are to be reported to the Public Works Services Director or designated representative in writing with a schedule for corrective action within five (5) business days. All records shall be the property of the City and RCFPD and the Contractor shall not remove, duplicate or disseminate the information contained in these records without the express written approval of the City and RCFPD. 6.3 SITE MANUALS AND REFERENCE MATERIAL Any operating and maintenance instruction manuals or reference drawings stored on- site are to be treated with the utmost care. Should this material be deteriorating, the condition is to be reported to the Contract Manager to arrange copies of the information to be produced before the originals become illegible. 7. CONTRACT PERFORMANCE MANAGEMENT 7.4 GENERAL The Contractor must maintain and develop the designated service to meet City and RCFPD's business needs. Performance measurement will provide major input into ensuring facility availability is not limited through service failure, the service meets expectations and the equipment perform effectively and efficiently over time. Submittals Due: September 4, 2018, by 3:00 p.m. Page 25 of 39 Page 227 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services The Contractor must take a proactive management approach including the implementation of appropriate technologies to enhance the service delivery process and levels of service. 7.2 INSPECTION OF WORKS The City and RCFPD will conduct random inspections of work undertaken by the Contractor for measuring the Contractor's performance, to ensure that work undertaken consistently meets all requirements of the Specification and all relevant conditions of the Contract. 7.3 RESPONSE TIMES All fuel island faults reported to the Contractor must be attended to, and the Contractor is to be physically on the premises at the work site, with appropriate workers, supervision, tools, equipment, and materials, ready to perform the work required within two hours of the fault being reported to the Contractor. The Contractor may need to initially attend the Site (in accordance with the above response times) to ascertain the type and extent of the fault, and that an appropriate response and/or remedial works be planned and agreed in consultation with the Contract Manager outside of the above response times. The Contractor must be available to provide the necessary callout services 24 hours a day, 7 days per week. 7.4 UNSATISFACTORY WORK Should unsatisfactory work be discovered by the Public Works Services Director or designated representative, the Contractor will be notified in writing (e-mail or fax is acceptable) and required to redo all work that has been identified as being unsatisfactory or not performed, at no additional cost to the City and RCFPD. The Contractor will correct the unsatisfactory work within 24 hours of notification and must therefore have the capability to dispatch rework crews, which are not a part of the regularly scheduled service crews. 7.5 PAYMENT DEDUCTIONS Should unsatisfactory work not be corrected, the City and RCFPD will make deductions in payment to the Contractor. All work documented as not in compliance with these specifications is subject to payment deductions plus an additional 10% as liquidated damages for administrative costs. The payment deduction will be determined by the Public Works Services Director or designated Submittals Due: September 4, 2018, by 3:00 p.m. Page 26 of 39 Page 228 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services representative and will be based on what percentage of work for each task is unsatisfactory. The 10% liquidated damages will apply only to those items deemed unsatisfactory and not the entire contract. The formula used to calculate the deduction is as follows: Monthly Rate X Percentage of Unsatisfactory Work = Performance Deduction Performance Deduction X 10% = Liquidated Damages Performance Deduction + Liquidated Damages = Total Deduction For example, during the periodic inspection, the Public Works Services Director or designated representative determines that 15% of the service station equipment to be serviced at a given location is deficient and the monthly rate for the location is $10,000, if the work is not redone to the City and RCFPD's satisfaction, the deduction in payment would be calculated as follows: $10,000 X 15% = $1,500 (Performance Deduction) $1,500 X 10% = $150 (Liquidated Damages) $1,500 + $150 = $1,650 (Total Deduction) 8. EVALUATION AND VENDOR SELECTION PROCESS 8.4 INITIAL SCREENING All RFP responses will undergo an initial review to determine responsiveness to the instructions herein. Those RFP responses initially determined to be responsive will proceed to the next phase of the evaluation process. 8.2 EVALUATION ACTIVITIES RFP responses deemed as having met the standard RFP requirements as indicated herein are then evaluated by an Evaluation Committee. The RFP submittals are scored and assigned a ranking of one (1) through ten (10), ten being the highest possible score. The following criteria have been assigned percentages that the criteria will be scored against, based upon but not limited to the following evaluation criteria factors: Submittals Due: September 4, 2018, by 3:00 p.m. Page 27 of 39 Page 229 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services • Cost — 25 • Vendor Experience — 25% • Quality of proposed services or goods — 25% • Extent to which the vendors services or goods meet the City's needs — 25% 8.3 COST EVALUATION Cost Proposals are evaluated by the Procurement Division and are scored based on the following calculations; Score = Lowest Proposal Cost / Cost of Proposal being scored X Maximum Points Available (10) The score is then added to the spreadsheet criteria scores. 8.3.1 REFERENCE CHECKS Reference checks are conducted by the Purchasing Division. The department requesting the services may participate in the reference checks. The reference checks may be conducted by phone with the information being scribed or conducted by a written form, submitted to the Consultant's reference contact. Reference contacts will be asked several predetermined questions for response and to provide a score from one (1) to ten (10), ten being the highest. Scores are then tabulated and added to the spreadsheet with the criteria scores. It is imperative that Consultants provide up to date and accurate information regarding contact information for reference checks. All scores are then tabulated into the final Consultant ranking. Evaluators do not see the Vendor References or Cost Proposals. Reference checks are conducted by the Procurement Division and a pass/fail is assigned based off the reference feedback received. Cost Proposals are evaluated by the Procurement Division to ensure that the proposed cost is not over the budget or Not -to -Exceed amount for the project. 8.4 DEMONSTRATIONS/ INTERVIEWS Upon completion of the RFP evaluations and data analysis, and only if necessary, selected top ranked Vendors will be provided an opportunity to interview and conduct a demonstration or presentation to further expand on their RFP response. Vendor interviews/demonstrations are scored and assigned a ranking of one (1) through ten (10), ten being the highest possible score, based upon but not limited to the evaluation criteria factors as stated within the RFP. Submittals Due: September 4, 2018, by 3:00 p.m. Page 28 of 39 Page 230 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 8.5 FINANCIAL DOCUMENTATION Vendors that proceed to the short-list may be required to submit financial documentation as proof of its firm's financial stability and strength. A financial review will be conducted by the City and RCFPD Finance Department. Should a Vendor wish for its financial documentation to be treated as proprietary or be returned upon completion of the review, the documentation must clearly be marked as such. The following documentation will be required of each Vendor on the short-list: • A copy of the Vendor's most recent annual report. • Audited (by a third party), balance sheets and income statements for the past three (3) years. • If audited data is not available, Vendor shall submit copies of complete tax returns for the past three (3) years. • Describe any regulatory censure and past or pending litigation related to services provided by the Vendor. • Indicate all applicable information regarding Vendor ownership changes in the last three (3) years. 8.6 BEST AND FINAL OFFER Upon completion of Vendor presentations and interview the City and RCFPD reserves the right to conduct pre -award discussions and/or pre -contract negotiations with all or only top ranked Vendors. At which time the City and RCFPD may request a Best and Final Offer to be submitted from one or all finalists. 8.7 VENDOR SELECTION The final Vendor selection is based on which Vendor is the most responsive, meeting the City and RCFPD's requirements, offering the best value at the most competitive price. The City and RCFPD is not obligated to award to the lowest price proposal. The City and RCFPD may conduct negotiations with several Vendors simultaneously. The City and RCFPD may also negotiate contract terms with the selected Firms prior to award. The City and RCFPD, at its sole discretion, reserves the right, unless otherwise stated, to accept or reject all or any RFP responses, or any part thereof, either separately or to waive any informality and to split or make the award in any manner determined to be in the best interest of the City and RCFPD. Submittals Due: September 4, 2018, by 3:00 p.m. Page 29 of 39 Page 231 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services 8.8 LETTER OF INTENT TO AWARD After a final Vendor selection is determined, a Letter of Intent to Award (LOI) will be posted for review by all participating, responsive Vendors. Negotiations shall be confidential and not subject to disclosure to competing Vendors unless an agreement is reached. If contract negotiations cannot be concluded successfully, City and RCFPD may negotiate a contract with the next highest scoring Vendor or withdraw the RFP entirely. 8.9 PARTICIPATION CLAUSE It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this RFP response at their option for equipment or services at the RFP response price for a period of days. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City and RCFPD is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order placement and payments of the Vendor. Successful Vendor will extend prices as proposed herein to other governmental agencies, please specify. Submittals Due: September 4, 2018, by 3:00 p.m. Page 30 of 39 Page 232 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT A" CITY AND RCFPD CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT It is the policy of the City and RCFPD to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City and RCFPD Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors. I do not have specific knowledge of confidential information regarding RFP responses received in response to the Request for Proposal RFP # 18/19-004 for Above Ground Fuel Island Maintenance Services. I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP response, or removal of same from designated areas. I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. (Print Name) (Relationship to the City and RCFPD) (Relationship to the Vendor) (Signature) (Date) Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 31 of 39 Page 233 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT B" REFERENCES WORKSHEET The following References Worksheet must be complete, failure to do so the required information will disqualify your Solicitation response. Provide a minimum of four (4) clients that are similar in size to the City and RCFPD that your company has conducted comparable or like services. Preferred references should be government agencies and be a current customer within the past three (3) years. Please verify accuracy of contact information. To be submitted as a separate attachment, in conjunction with the RFP response. Reference 1 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Reference 2 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Submittals Due: September 4, 2018, by 3:00 p.m. Page 32 of 39 Page 234 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services Ik- Reference 3 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) 1w Reference 4 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 33 of 39 Page 235 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT C" PROFESSIONAL SERVICES AGREEMENT Mark the appropriate choice, below: •W EXCEPTIONS SUMMARY Vendor accepts the PSA without exception. Vendor proposes exceptions to the PSA. Summarize all exceptions on a separate document. Enclose a written summary of each change and title as "Exception Summary", which shall include the Vendor's rationale for proposing each such exception. Each exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the submitted summary may deem the response as non-responsive. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 34 of 39 Page 236 I City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT D" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED the (President, Secretary, Manager, Owner or Representative) of , certify that the (Name of Company, Corporation or Owner) Specifications and General Provisions regarding insurance requirements as stated within the Professional Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services have been read and understood and that our Vendor is able to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to award shall be sufficient cause for immediate disqualification of award. Failure to maintain said coverage shall result in termination of the contract. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 35 of 39 Page 237 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT E" ADDENDUM ACKNOWLEDGEMENT The Vendor hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any. Vendor understands failure to acknowledge any addenda issued may cause the RFP response to be considered non-responsive. It is the Vendor's responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 36 of 39 Page 238 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services I certify that neither "EXHIBIT F" VENDOR CERTIFICATION FORM (Vendor) nor any of its proposed subcontractors are currently under suspension or debarment by any state or federal government agency, and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Vendor or any of its subcontractors subsequently are placed under suspension or debarment by a local, state or federal government entity, or if Vendor or any of its subcontractors subsequently become delinquent in California taxes, our Proposal may be disqualified. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 37 of 39 Page 239 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT G" SIGNATURE OF AUTHORITY The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFP response. THE VENDOR IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE. Company Name: Address: (Street, Su. # City and RCFPD, State, Zip) Telephone #: Fax #: E-mail address: Web Address: Authorized Representative: (print) Title: Signature: Date: Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 38 of 39 Page 240 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT H" RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE I hereby agree that I, my heirs, guardians, legal representatives and assigns will not make a claim against or file an action against the City of Rancho Cucamonga, its officials, officers, employees, or agents for injury, illness or damage resulting from negligence, howsoever caused, by any official, officer emloayee or went ❑fthe City 'RFP#1 19-0 4 Site four for ove of Rancho Cucamonga 3s a result of my participation iM,ound Fuel Island Maintenance Servicgctivity or service. In addition, I hereby release and discharge the City of Rancho Cucamonga, its officials, officers, employees and agents from all actions, claims., demands that 1, my heirs, guardians, legal representatives or assigns now have or may hereafter have for injury or damage resulting from my participation in these RFP#18/19-004 Site Tour for Above GroundFuelisland services activities or services. Furthermore, I shall hold harmless, defend and indemnify the City of Rancho Cucamonga, its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney fees which actually or allegedly arise out of the performance of the work described herein, caused in whole or in part by any negligent act or omission of the contractor, any subcontractor, anyone directly or indirectly employed by any of thern or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct of the City of Rancho Cucamonga, its officers, officials, employees and volunteers. Date: Submittals Due: September 4, 2018, by 3:00 p.m. Signature: Page 39 of 39 Page 241 SECTION 904 SCHEDULES SCHEDULE 1 SITE LIST AND EQUIPMENT REGISTER SCHEDULE 2 SCHEDULED MAINTENANCE ACTIVITY AND FREQUENCY SCHEDULE 3 FACILITY MAP Page 242 SCHEDULE 1 SITE LIST AND EQUIPMENT REGISTER Page 243 Fire District Site List and Equipment Register LOCATION FUEL CELL/ TANK PUMP VEEDOR ROOT TRANSFER HOSE Mfg - Fill rite 1000 Gal TLS 350 STATION Model 700 Tuthill Serial # p226703 Model Serial # F10177241205001 Form 171 Serial # A00948484 Model FR305 RN 100 3sf # 0848290-022 120 V 115 Volt Convault Mfg - Tuthill TLS 350 Tuthill STATION 10 Gallon Model Model 700 Serial # F10177241205001 Form Model FR 305 Mfg - Husky 172 RNN f Serial # Serial # 60433 # 0848290-022 120V 125V P222670926709Diesel 2000 Gallons Mfg - Franklin Electric 1500 Diesel 500 Gas Model 1121007447 Tuthill STATION Model RNF 1500/500 3s 1/2 hp Model FR 305 173 Serial # N 925584 Serial # BU281802 125V CFN 147200/68200 115 Volt Convault Tuthill Tuthill 8000 Gallons Super -flex 2000 Gasoline Hose STATION Model 700 Fill -Rite Diesel 4000 gal Gasoline 4000 655n MH530 174 Model FR713 Model FR305 Model RINE 4000 3SF Husky Nozzle 115 Volt 305F1133 Serial # P 226712 GAS: Mfg -Tuthill Model - FR713 GAS: Mfg - Goodyear Convault (10/2005) Tuthill Serial - 60028 Model - Premier Stage 2 Vapor Recovery Model #RNE 4000/2000 3SF Fill -Rite STATION 115 volt Model TLS -350 Flammable Liquid hose assembly Serial # Model FR702 175 DIESEL: Mfg - Tuthill Serial # 8054 8636 4050 02 DIESEL: Mfg - Parker 000P22gall Capacity: 6000 gallons Serial 75 Model - FR713 Model/Series 7124 Super Flex 2000 (4000 diesel/2000 gasoline) 5 Volt 115 Volt Serial - 60027 Gasoline Hose 115 Volt Convault Mfg -Tuthill 3000 Gallon Model 700 Tuthill STATION Model # R E 1500 3 S 3/4 Listed Steelflex Hardwall Model # BT 543568 Model FR305 176 Serial # N925031 "fuel-flo" by Lrpco 558N Serial # 4421007411 305F1112 1500 Diesel 1500 Diesel 115 Volt 140400/140400 CFH/CMS Containment Solutions Model # LP 1500.08 Serial # Mfg - Fill Rite STATION Mfg - Futura 559N 389011 Gas 115 Volt 177 3/4" Goodyear Flex Steel Capacity - 1500 Fuel AC 60 HZ Type - Diesel Only Page 244 City Facilities Site List and Equipment Register LOCATION FUELCELL/TANK VEEDER ROOT PUMP DISPENSER TRANSFER FILTER HOSE Convault AST Red Jacket 10,000 Gal cap. Quantity: 3 Quantity: 3 TLS 350R Model #P150URJ2 Wayne Diesel Nozzles: OPW 7H Diesel: Cimtek 70010 Diesel: 1" Goodyear 559N CITY Model #WRN 1000035 Tank 1: Diesel (1) S/N 31108-0891650 Model# 1G6101D/27AJ/JW1 Unleaded Nozzles: Emco/Wheton Unleaded: Hydrosorb Unleaded: Goodyear Premier YARD (1) S/N R419157 Tank 2: Unleaded (2) N3110808-0311640 Qty: 4 Unleaded / 2 Diesel Vapor Recovery A4015 700559 Stage II Vapor Recovery NV2573 (2) S/N R419156 Tank 3: Unleaded (3) 31108-060163H (3) S/N R419158 Single Phase 209/239V 8.5 am s (2) Tuthill Pump Convault AST TLS 300C Model FR17 Fill -Rite Unleaded: Goodyear Premier SPORTS Model #RNE1500/500 Split 1500 Gal Unleaded s11 0/220 Volts 11 1 Unleaded / 1 Diesel VS : VS (1) Unleaded: EVR1 Unleaded: N/A Stage II Vapor Recovery 25114 COMPLEX Amps 5.5 (1) Diesel: 11-0 Diesel: N/A 35F 500 Gal Diesel Model # FR305 Diesel: Goodyear 1" 55N Single Phase 1/3 H.P. Page 245 SCHEDULE 2 SCHEDULED MAINTENANCE ACTIVITY AND FREQUENY Page 246 Schedule 2 Scheduled Maintenance Activity and Frequency The following maintenance schedules are supplementary and in addition to the manufacturers' recommendations and state and federal standards. These maintenance schedules together with the manufacturers' recommended maintenance constitute the minimum level of preventive maintenance required by this contract M — Monthly Activity Q — Quarterly Activity SA — Semi -Annual Activity A — Annual Activity AR - As Required Maintenance Procedure M Q SA A AR Check leak detector for indication of fluid in interstice. If checked with a stick gauge, ensure the stick is clean and dry before insertion. Check for leaks on the pumps, filters, hoses, nozzles, joints and X fittings. Check nipples, spill containment and manholes for paint or powder coating decay Check piping and fitting for rust. X Check pump meter and reset button. x Check fuel gauge for proper operation and for weathering or cracks. X Check spill containment for debris. X Check for small cracks in concrete. X Check readability of signs and decals. Check for water in the primary tank bottom under the fuel X Check leak detector tube cap for corrosion and proper operation. I X Check all nozzles, hoses and fittings for wear and tear. I X Check trigger mechanism on nozzle for metal fatigue or mechanical failure. Check pump motor for signs of over -heating or excessive wear. I X Check body of tank for cleanliness, need of paint, or rusting where I X applicable. Check signs and decals Check grounding wires to see that they are properly attached to the I X tank terminals and grounding rod. Replace the dispenser filter at least every six (6) months or as needed I X I I (mark the date replaced on the filter). X Check fuel for bacterial infestation or microbial growth. I x Page 247 Maintenance Procedure M Q SA A AR Have a qualified person periodically check all electrical wiring. x Check the emergency relief vent at least once a year by lifting the top x cap and releasing it to ensure freedom of movement. At least once a year, remove the leak detection device and check for x proper operation. Follow the pump manufacturer's recommendation for frequency and procedures of maintenance. x At least once a year, check the calibration of the fuel gauge. x Document significant storage events per 40 CFR 112 and state regulations Conduct annual AQMD Rule No. 461 vapor recovery test. I I x Page 248 SCHEDULE 3 FACILITY MAP Page 249 > City of Rancho Cucamong > a Q and Fire District Location i I coN a N D O C N C r—= I c r E > 3 w (j 2 Q S = W I'l._._._._._._-----------------------------------------._._._._._._._ _ ._._._._._._._. _._.._..__._._._. 1--.------ I I j I j I I j Hillside Rd Wilson Av_ 1 � I Banyan St 5 f j SR -210 19th St I S r\� Base Line Rd I I 4 I i ! FUEL ISLAND LOCATIONS i O i O 1. STATION 171, 6627 AMETHYST AV rl Foothill BI O 2. STATION 172, 9612 SAN BERNARDINO RD I • I O 3. STATION 173, 12270 FIREHOUSE CT I Arrow Rt ! O 4. STATION 174, 11297 JERSEY BL ! O 5. STATION 175, 11108 BANYAN ST I 4 I 8th St • I O 6. STATION 176, 5840 EAST AV a' -a O 7. STATION 177, 9270 RANCHO ST > 6th St I.70 9. CITY YARD 8794 LION ST N --g.e e ` M1c',�rylof i 'ao'gea i O 10. QUAKE STADIUM 8408 ROCHESTERAV o` r-p� :`r:--°aro r �:a'- o;aaa��r�°n:a'�° oma°a °I"" 14th St tllnp.W �Jlry e a Gm mLab,Xl Ran M�aL morgafieM1 raai1�. o��,aom a -y %��,�CITY LIMITS a.y Page 250 Exhibit 6 - Fuel Sery RFP Response City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT A" CITY AND RCFPD CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT It is the policy of the City and RCFPD to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City and RCFPD Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors. I do not have specific knowledge of confidential information regarding RFP responses received in response to the Request for Proposal RFP # 18/19-004 for Above Ground Fuel Island Maintenance Services. I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP response, or removal of same from designated areas. I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. Robert Rodriguez Contractor President 9/1/2018 (Print Name) (Relationship to the City and RCFPD) (Relationship to the Vendor) (Signature) (Date) Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 31 of 39 Page 251 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT B" REFERENCES WORKSHEET The following References Worksheet must be complete, failure to do so the required information will disqualify your Solicitation response. Provide a minimum of four (4) clients that are similar in size to the City and RCFPD that your company has conducted comparable or like services. Preferred references should be government agencies and be a current customer within the past three (3) years. Please verify accuracy of contact information. To be submitted as a separate attachment, in conjunction with the RFP response. Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Company Name Reference 1 City of Ontario Victor Moraga Facility Manager 1425 S. Bon View Ave. Ontario, CA 91761 909-395-2685 vmoraga@ci.ontario.ca.us Perform Fuel Master repair and service, AIM installs fuel system testing and repair, vehicle lift service and repair as needed. 2017-$108,868 Reference 2 City of Riverside Contact Name and Title Alan McGregor Assistant Fleet Manager Company Address 8095 Lincoln Ave. Riverside, CA 92504 Contact Telephone Number 951-351-6249 Contact Email Description of Comparative Services and Project Cost (please be specific) Submittals Due: September 4, 2018, by 3:00 p.m. amcgregor@riversideca.gov Perform Fuel Master repair and service, AIM installs fuel system testing and repair, vehicle lift service and repair Page 32 of 39 Page 252 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services Reference 3 -.06- Company Name City of Redlands Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Aaron Jenkins Fleet Manager 1270 W Park Ave, Redlands, CA 92378-8112 909-798-7568 ajenkins@cityofredlands.org Perform Fuel Master repair and service, AIM installs fuel system testing and repair, vehicle lift service and repair as needed. 2017-$15,455 Reference 4 Is Pupil Tranportation / Whittier Union School District Carlos Morlet Fleet Supervisor 9402 S. Greenleaf Ave. Whittier, CA 90605 562-698-8121 x1615 carlos.morlet@wuhsd.org Perform Fuel Master repair and service, AIM installs fuel system testing and repair, vehicle lift service and repair as needed. 2017-$25.575 Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 33 of 39 Page 253 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT C" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY Mark the appropriate choice, below: X Vendor accepts the PSA without exception. •W Vendor proposes exceptions to the PSA. Summarize all exceptions on a separate document. Enclose a written summary of each change and title as "Exception Summary", which shall include the Vendor's rationale for proposing each such exception. Each exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the submitted summary may deem the response as non-responsive. Signature Robert Rodriguez Printed Name resident Title 9/1/2018 Date Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 34 of 39 Page 254 I City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT D" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED Robert Rodriguez the President (President, Secretary, Manager, Owner or Representative) of Fuel Equipment Services Inc. DBA FUEL SERV , certify that the (Name of Company, Corporation or Owner) Specifications and General Provisions regarding insurance requirements as stated within the Professional Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services have been read and understood and that our Vendor is able to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to award shall be sufficient cause for immediate disqualification of award. Failure to maintain said coverage shall result in termination of the contract. Signature Robert Rodriguez Printed Name Presient Title 9/1/2018 Date Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 35 of 39 Page 255 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT E" ADDENDUM ACKNOWLEDGEMENT The Vendor hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any. Vendor understands failure to acknowledge any addenda issued may cause the RFP response to be considered non-responsive. It is the Vendor's responsibility to log into the Bid System to identify and download the number of addenda that have been posted. 0 Addendum 001 Signature Robert Rodriguez Printed Name President Title 9/1/2018 Date Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 36 of 39 Page 256 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services I certify that neither Fuel Sery "EXHIBIT F" VENDOR CERTIFICATION FORM (Vendor) nor any of its proposed subcontractors are currently under suspension or debarment by any state or federal government agency, and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Vendor or any of its subcontractors subsequently are placed under suspension or debarment by a local, state or federal government entity, or if Vendor or any of its subcontractors subsequently become delinquent in California taxes, our Proposal may be disqualified. Signature Robert Rodriguez Printed Name President Title 9/4/2018 Date Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 37 of 39 Page 257 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") # 18/19-004 for Above Ground Fuel Island Maintenance Services "EXHIBIT G" SIGNATURE OF AUTHORITY The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFP response. THE VENDOR IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE. Company Name: Address: Fuel Equipment Services Inc. DBA FUEL SERV (Street, Su. # City and RCFPD, State, zip) 5196 Benito St Suite 6 Montclair, CA 91763 Telephone #: 800-581-3710 Fax #: 866-999-6652 E-mail address: Web Address: bob@fuelservinc.com Authorized Representative: (print) Title: Robert Rodriguez President Signature: Date: 9/1/2018 Must be included in final RFP submittal. Submittals Due: September 4, 2018, by 3:00 p.m. Page 38 of 39 Page 258 Exhibit C Fuel Island Maintenance Rate Sheet (Rates effective through June 30, 2020) Quarterly Preventive Maintenance ................................................................................................................................................................................................................................................................................... ................................... Location Quantity Unit Unit Cost Annual Cost Public Works Service Center, 9153 9th Street 4 Lump Sum $ 800.00 $ 3,200.00 Stadium Complex, 8408 Rochester Avenue 4 Lump Sum $ 620.00 $ 2,480.00 Station 171, 6627 Amethyst Avenue 4 Lump Sum $ 400.00 $ 1,600.00 Station 172, 9612 San Bernardino Road 4 Lump Sum $ 400.00 $ 1,600.00 Station 173, 12270 Firehouse Court 4 ................... Lump Sum $ 620.00 $ 2,480.00 Station 174, 11297 Jersey Blvd. 4 Lump Sum $ 620.00 $ 2,480.00 Station 175, 11108 Banyan Street 4 Lump Sum $ 620.00 $ 2,480.00 Station 176, 5840 East Avenue 4 Lump Sum $ 450.00 $ 1,800.00 ... Station 177, 9270 Rancho Street 4 ........... Lump Sum $ 450.00 ........... $ 1,800.00 Total: $ 19,920.00 Extra Work Labor and Materials Description Unit Rate Labor - Regular Hourly Rate Hour $ 95.00 Labor - After Hours Rate, excluding City holidays Hour $ 120.00 Labor - Holiday Rate, City recognized holidays only Hour $ 120.00 Materials - Markup Percentage 15% Page 259 •�1 DATE: October 17, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Hannah Mac Kenzie, Management Aide Candyce Burnett, City Planner SUBJECT: CONSIDERATION TO ALLOW CONTRACTOR/CONTRACTORS TO GO ABOVE THE $100,000 PROCUREMENT THRESHOLD BUT NOT TO EXCEED $478,000 FOR WORK PERFORMED UNDER THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) HOME IMPROVEMENT PROGRAM FOR FISCAL YEAR 2018/2019. RECOMMENDATION: Staff recommends the City Council approve responsive bidding contractor(s) to exceed the $100,000 procurement threshold spending limit but not to exceed $478,000 (2018/19 annual HIP allocation) while new bid documents and specifications are created for the City's CDBG Home Improvement Program. BACKGROUND: The City's Home Improvement Program uses Department of Housing and Urban Development (HUD) allocated CDBG funds to provide home repairs and improvements to income qualified households in the City. Staff works with the homeowner to solicit bids and selects a qualified, responsive contractor to perform the work of the program. Over the past 12 months a combination of unavailable contractors and an increase in approved grants, has led to the lack of responsive contractors bidding on Home Improvement Program projects. Staff has contacted over 60 area contractors for bids and the program remains without a steady qualified pool of general contractors. Contractors affiliated with the program who have displayed responsiveness, quality of work, and the ability to accommodate the needs of the program have led to contractors nearing the City's procurement limits without a competitive bid. Without the ability to continue to work with these contractor(s), the City's Home Improvement Program will be unable to process the workload of incoming applications. The interim solution is to allow the contractor(s) to exceed the procurement limits. Specifications have been provided to the Purchasing Division in order to prepare a Request for Qualifications (RFQ) to broaden the list of program contractors in order to comply with recently adopted federal procurement requirements. Until the RFQ is complete, City staff is only entering into contracts under the Home Improvement Program to address emergencies that require immediate action. A justification of an emergency is submitted with each contract under the program. ANALYSIS: The Home Improvement Program is currently impacted by both an abundance of emergent work and a Page 260 lack of contractors able and willing to perform immediate work. Continued work with previously used contractor(s) will allow the program to continue addressing emergent work and address resident's health and safety issues. Staff has prepared and provided a detailed Scope of Services to the Purchasing Division for the purposes of creating a qualified vendor list for contractors on an as needed basis for the Home Improvement Program. A formal Request for Qualifications is forthcoming and will establish a list of qualified contractors who will be used in rotation for future Home Improvement Program projects. Staff recommends City Council extend the spending limits while new bid documents and specifications are approved for circulation for the Home Improvement Program. FISCAL IMPACT: The Home Improvement Program is funded by Community Development Block Grant (CDBG) issued by the Department of Housing and Urban Development (HUD). The spending limit extension will allow the City to continue administering the grant funding in conformance with the Procurement and the CDBG Guidelines. Funds from the account are budgeted annually for the Home Improvement Program. COUNCIL GOAL(S) ADDRESSED: By extending the procurement threshold for Contractor/Contractors, the City contributes to the goal of enhancing premier community status by reducing blight in residential neighborhoods through the Home Improvement Program. Page 261 •�1 DATE: October 17, 2018 TO: Mayor and Members of the City Council FROM: John Gillison, City Manager INITIATED BY: Ruth Cain, CPPB, Procurement Manager Cheryl Combs, Procurement Technician SUBJECT: CONSIDERATION TO APPROVE THE USE OF THE US COMMUNITIES CONTRACT AWARDED TO CINTAS CORPORATION (CINTAS) TO FURNISH, SUPPLY AND DELIVER FACILITIES SOLUTIONS INCLUDING RENTAL AND SERVICE OF UNIFORMS, MATS, MOPS AND TOWELS, AND OTHER RELATED PRODUCTS AND SERVICES FOR THE REMAINDER OF FISCAL YEAR 2018/2019, AND AUTHORIZE THE USE OF FUTURE RENEWALS AS AWARDED BY US COMMUNITIES, TO BE FUNDED BY VARIOUS CITYWIDE ACCOUNT NUMBERS IN ACCORDANCE WITH THE ADOPTED FISCAL YEAR BUDGETS. RECOMMENDATION: Staff recommends the City Council approve the use of US Communities Contract Number 12-JLH-011 C, awarded to Cintas, to furnish, supply and deliver facilities solutions including the rental and service of uniforms, mats, mops and towels, and other related products and services for the remainder of Fiscal Year 2018/2019, and authorize staff to utilize future renewals as awarded by US Communities, to be funded by various citywide account numbers in accordance with the adopted fiscal year budgets. BACKGROUND: As part of an ongoing review of City operations. The Procurement Division has identified a viable cooperative purchasing option with Cintas to provide the required products and services. Per the City of Rancho Cucamonga's Municipal Code (RCMC) Section 3.08.070, the City may award contracts when the purchase is beneficial to the interest of the City and is from a supplier who has been awarded a specific item or items in a contract resulting from a formal competitive bid process by another governmental agency within the State of California or by the federal government within the last year. Cintas was awarded the contract from US Communities, which allows other agencies to award a contract at the same prices, terms and conditions. Staff has reviewed the contract and is satisfied that it meets the City's requirements. ANALYSIS: Staff recommends that City Council authorize the purchase and deliver facilities solutions including rental and service of uniforms, mats, mops and towels, and other related products and services for the remainder Page 262 of fiscal year and related services from Cintas Corporation utilizing the US Communities Contract Number 12-J LH -011 C, awarded to Cintas, for the respective supplies available on the contract. The contract term has an expiration date of March 31, 2019, with options to renew as awarded by US Communities. Staff also recommends authorizing expenditures in accordance with the adopted fiscal year budgets from various citywide accounts. Procurement will continue to review the contracts annually. FISCAL IMPACT: During FY 2017/2018 City purchases through Cintas totaled $234,434. There would be no fiscal impact beyond that which has already been budgeted in the FY 2018/2019 adopted budget. COUNCIL GOAL(S) ADDRESSED: Continuing to utilize the US Communities Cooperative Agreement to procure items such as facilities solutions including the rental and service of uniforms, mats, mops and towels, and other related products and services is tied to the Mid and Long Range Planning Council goal. Use of the Agreement effectively manages cost by providing steeper discounts to the City due to the high product volume procured by Citywide Departments as well as other entities that also utilize the Agreement This allows for more accurate budget planning for departments for the term of the Agreement. Page 263 •�1 DATE: October 17, 2018 TO: Mayor and Members of the City Council FROM: John Gillison, City Manager INITIATED BY: Ruth Cain, CPPB, Procurement Manager Cheryl Combs, Procurement Technician SUBJECT: CONSIDERATION TO APPROVE THE USE OF THE NATIONAL IPA COOPERATIVE AGREEMENT WITH WAXIE SANITARY SUPPLY FOR THE PROCUREMENT OF JANITORIAL AND SANITATION SUPPLIES EQUIPMENT AND RELATED SERVICES AND AUTHORIZE THE USE OF FUTURE RENEWALS AS AWARDED BY NATIONAL IPA, TO BE FUNDED BY VARIOUS CITYWIDE ACCOUNT NUMBERS, IN ACCORDANCE WITH THE ADOPTED BUDGET. RECOMMENDATION: Staff recommends the City Council approve the use of the National IPA Cooperative Agreement with Waxie Sanitary Supply, Contract 151148-01, awarded by the City of Tucson, Arizona, for the procurement of citywide janitorial and sanitation supplies, equipment and related services and authorize the use of future renewals as awarded by National IPA, to be funded by various citywide account numbers in accordance with the adopted budget. BACKGROUND: The Procurement Division has identified a viable cooperative procurement option with National IPA for janitorial and sanitation supplies, equipment and related services from Waxie Sanitary Supply. Per the City of Rancho Cucamonga's Municipal Code (RCMC) Section 3.08.070, the City may award contracts when the purchase is beneficial to the interest of the City and is from a supplier who has been awarded a specific item or items in a contract resulting from a formal competitive process by another governmental agency. Waxie Sanitary Supply was awarded the contract from National I PA, with the City of Tucson, Arizona acting as the lead agency. The Agreement allows other government agencies to utilize the contract at the same prices, terms and conditions. Staff has reviewed the contract and is satisfied that it meets the City's requirements. ANALYSIS: Staff recommends the City Council authorize the purchase of janitorial and sanitation supplies, equipment and related services from Waxie Sanitary Supply utilizing the National I PA Contract Number 151148-01 Page 264 awarded by Tucson, Arizona, for the respective supplies available on the contract. The contract term has an expiration date of August 1, 2019, with options to renew as awarded by National I PA. Staff also recommends authorizing expenditures in accordance with the adopted fiscal year budgets from various citywide accounts. Procurement will continue to review the contracts annually. FISCAL IMPACT: During FY 2017/2018, the approximate amount spent on purchases of janitorial supplies was $74,104. There would be no fiscal impact beyond that which has already been budgeted in the FY 2018/19 adopted budget. COUNCIL GOAL(S) ADDRESSED: Continuing to utilize the National IPA Cooperative Agreement to procure items such as Janitorial and Sanitation Supplies is tied to the Mid and Long Range Planning Council goal. Use of the Agreement effectively manages cost by providing steeper discounts to the City due to the high product volume procured by Citywide Departments as well as other entities that also utilize the Agreement. This allows for more accurate budget planning for departments for the term of the Agreement. Page 265 •�1 DATE: October 17, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jennifer Hunt Gracia, Community Services Director Ashley Wysocki, Community Services Superintendent SUBJECT: CONSIDERATION OF THE REVISED STREET BANNER POLICY. RECOMMENDATION: Staff recommends the City Council approve the revised Street Banner Policy. BACKGROUND: The Street Banners Policy has been in effect since 1991 and was last modified in 2003. The purpose of this policy, pursuant to Rancho Cucamonga Municipal Code 17.72.060, is to establish guidelines and criteria for the selection of City events for marketing through street banners and procedures for the display of street banners. Annually, the City Council has approved the banner calendar, and the Director has approved subsequent changes during the calendar year. City staff have updated the policy as attached. Future changes to this policy will require City Council approval. ANALYSIS: Marketing techniques and best practices have evolved since the Banner Policy adoption in 2003. Digital marketing opportunities through scrolling billboards, social media and other avenues are much more fiscally desirable and flexible, reducing the desire for large banners to be printed and displayed. As a result, the following notable changes to the procedure have been made: The annual banner calendar, and subsequent applications, will be approved by the Community Services Director. Proposed changes to an approved banner must be given additional approval by the Community Services Director. Allowing for a typical minimum of two (2) weeks for banners to be displayed, but allowing for longer lengths of time, if available. Applications will be sent out annually to applicants from the previous year. Applicants must provide a mock-up of the proposed banner. Wind slots and metal rings are required on all banners. FISCAL IMPACT: None. Page 266 COUNCIL GOAL(S) ADDRESSED: An update to the Street Banner Procedure will aid in the City Council goal of Enhancing Premier Community Status by streamlining the approval process, keeping current with marketing best practices, and ensuring displayed banners are aesthetically pleasing. ATTACHMENTS: Description Street Banner Policy Page 267 STREET BANNER POLICY RANCHO Community Services Department CUCAMONGA Community Services Introduction: Pursuant to Municipal Code 17.72.060 (Street Banner Program) the following criteria and procedures have been established for the selection of City events for marketing through street banners and procedures for the display of street banners. Information, Responsibilities and Procedure: Street Banner Locations: 1. Base Line Road, just west of Haven Avenue 2. Archibald Avenue, just north of Foothill Boulevard CRITERIA FOR STREET BANNER SELECTION: Only street banners that are for City events, programs or activities or City partnered events, programs or activities are eligible for display. This would include events and programs planned and implemented by any City department (examples: Fire Department, Police Department or Library). DURATION FOR STREET BANNER HANGING: The allowed length of exposure will be determined by the Special Events Supervisor for approved banners. The typical duration of hanging is two weeks unless the event, program or activity is a longer campaign and banner space is available. APPLICANT PROCEDURE: 1. Banner applications are sent out annually to previous approved banner applicants in August/September. 2. Applicant must return the application to the Community Services Department by the determined due date stated on the application. 3. New banner applications must be accompanied by artwork and proposed text of the new banner for approval. 4. Only fully complete applications will advance to the approval process. APPROVAL PROCESS: 1. Application must fulfill the criteria previously stated in this policy to be considered for approval by the Community Services Director. Applications from groups, Page 268 organizations or individuals, for events or programs not partnered with the City will not be considered. 2. If the criteria are met and the requested dates are available, Community Service Department staff will add the banner request to the Street Banner Calendar. 3. If there are conflicting dates or locations requested, staff will make recommendations to the applicants for possible open banner dates or location. If needed, a determination will be made on a first come -first serve basis. 4. Once applications are reviewed and a banner calendar is created, they will be submitted, along with the applications to the Community Services Director for approval. 5. Any applications received after final approval will also need to be approved by the Community Services Director. 6. Once final approval has been obtained, Community Services Department staff will notify all applicants on the status of their application. TERMS AND CONDITIONS: 1. No banner can be displayed in advance of final approval. 2. The City of Rancho Cucamonga assumes no liability or costs for banners which the applicant has made before final approval. 3. No changes in the approved banner message can be made once approved, unless additional approval has been given by the Community Service Department Director. 4. Banners must meet the following specifications • Banner size is 30' long by 3' tall. • Wind slots are required • 1 "-2" metal rings on all four (4) corners and every two (2) feet across the top of the banner. Metal Rings should be attached to the banner with durable nylon straps sewn into the banner. 5. City staff will be responsible for the installation and removal of the banner. The City is not responsible for any damage that occurs during the installation, display and removal of the banner. 6. The City reserves the right to remove any banner that has become a hazard to the public. 7. The City reserves the right to not install a scheduled banner during high winds or other elements. Street Banner Policy 711 Page 269 8. The applicant is responsible to purchase the banner and to produce the banner according to the specifications provided. The City assumes no liability and will not hang banners that have not been produced according to the specifications. 9. Applicant must deliver the banner to the City Corporate Yard, 8794 Lion Street, at least two (2) weeks prior to the scheduled installation date. Corporate Yard hours are Monday - Thursday 8:00 a.m. to 5:00 p.m. 10. Applicant must pick up their banner within one (1) week of removal at the Corporate Yard during regular business hours. 11. Banners can be reused annually if the signage is in good repair, as determined by the Community Services and Public Works staff. It is the responsibility of the applicant to have any information on the banner updated. 12. Approved applicants will need to apply annually for banner display. Street Banner Policy 3 Page 270 •�1 DATE: TO: FROM: INITIATED BY October 17, 2018 Mayor and Members of the City Council John R. Gillison, City Manager Elisa C. Cox, Deputy City Manager Fabian Villenas, Principal Management Analyst SUBJECT: REAPPOINTMENT OF WILLIAM WITTKOPF, PUBLIC WORKS SERVICES DIRECTOR, AS REPRESENTATIVE OF THE CITY OF RANCHO CUCAMONGA ON THE WEST VALLEY MOSQUITO AND VECTOR CONTROL (WVMVC) DISTRICT BOARD OF TRUSTEES. RECOMMENDATION: Staff recommends the City Council reappoint William Wittkopf, Public Works Services Director, as the City of Rancho Cucamonga's representative on the West Valley Mosquito and Vector Control (WVMVC) Board of Trustees for a three-year term through January 2022. BACKGROUND: The West Valley Mosquito and Vector Control District (WVMVCD) was established in 1983 in order to control mosquito and other vector populations and protect public health from illnesses associated with these such as the West Nile Virus. The District serves the communities of Chino, Chino Hills, Ontario, Montclair, and Rancho Cucamonga and is governed by a Board of Trustees with representatives from each community and an at -large County representative. ANALYSIS: Public Works Services Director William Wittkopf currently represents the City of Rancho Cucamonga on the WVMVCD Board of Trustees (Board) for a term through January 2, 2019. Mr. Wiffkopf was originally appointed by the Council in December 2011. The appointment of Bill Wiffkopf allows for closer collaboration between the Public Works Services Department and the District's active programs in preventing the spread of the West Nile Virus. The Public Works Services Department is most familiar with the work and activities the District is involved in and is better positioned to be able to assist in and coordinate vector control efforts. The Public Works Services Department is typically the first agency residents contact to report issues regarding mosquitoes, bees, and dead birds and other vermin. For these reasons, it is recommended that William Wittkopf, Public Services Director, be reappointed as the City's representative to the WVMVCD Board of Trustees for a three-year term. FISCAL IMPACT: None. Page 271 COUNCIL GOAL(S) ADDRESSED: Not Applicable. Page 272 •�1 DATE: October 17, 2018 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Donny Mahoney, Chief of Police Lori Sassoon, Deputy City Manager/Administrative Services SUBJECT: CONSIDERATION OF AN AGREEMENT WITH CHAFFEY JOINT UNIFIED HIGH SCHOOL DISTRICT TO FUND ONE (1) ADDITIONAL SHERIFF'S DEPUTY/SCHOOL RESOURCE OFFICER AND ALSO ADDING ONE (1) ADDITIONAL SHERIFF'S DEPUTY TO THE SOLUTION ORIENTED POLICING UNIT. RECOMMENDATION: Staff recommends that the City Council: 1. Authorize the Mayor to execute a Reimbursement Agreement with the Chaffey Joint Union High School District for School Resource Officer Services; 2. Authorize the City Manager to execute an amendment to the FY 2018-19 Schedule A of the contract with the County of San Bernardino to add one additional Sheriff's Deputy/School Resource Officer, one additional Sheriff's Deputy to the Solutions Oriented Policing unit, one marked patrol unit, and one patrol -ready pick-up truck; 3. Authorize amendment of the budget to recognize revenue from CJUHSD of $110,000 and appropriate an additional $2,190 from the City's unappropriated General Fund balance, and increase the budgeted expenditures in Account 1001701-5330 (Police Contract Services) by $112,190 to fund the new school resource officer; and 4. Authorize amendment of the budget to appropriate $112,190 from the City's unappropriated Housing Successor Agency fund balance and increase the budgeted expenditures in Account 1001701-5330 (Police Contract Services) by $112,190 to fund an additional Sheriff's Deputy for the Solution Oriented Policing unit to focus on homeless and transient concerns. BACKGROUND: For many years, the City has funded dedicated Sheriff's Deputies to serve as School Resource Officers (SRO's) on the City's various school campuses. As an important part of a solutions -oriented policing strategy, SRO's work closely with campus personnel and students to help address campus safety situations proactively and positively. As part of the FY 18-19 budget process, the City Council authorized the addition of a fifth school resource officer to allow for more on -campus time for each SRO, particularly at the high school level. The issue of homelessness has become more pervasive in recent years throughout Southern California, Page 273 and Rancho Cucamonga is no exception. The Sheriff's Department's HOPE Team works proactively with homeless individuals, both enforcing the law and also offering supportive services and housing options using various County and non-profit resources. With one team of three deputies to serve the entire County, however, their time is stretched thin given the scope of the concern. Rancho Cucamonga has traditionally had one or more deputies on its Solution Oriented Policing (SOP) team who focused on homeless and transient concerns. With the increased duties that SOP has now taken on including active shooter training, addressing issues in the hotels, addressing issues related to alcohol sales at restaurants and bars, and various other duties, the current resources are spread among many tasks. ANALYSIS: School Resource Officers- The fficers- The addition of the fifth school resource officer was a significant milestone in the current year's budget. It was noted, however, that even with this staffing augmentation, SRO's would not able to be on each campus for the entire school day, due to other demands for services that arise during the school day at other school sites. In conversation with leadership at the Chaffey Joint Unified High School District about the staffing structure, the District determined that the needs of the campuses would be optimally served by the presence of a dedicated SRO at each school for the entire school day. I n order to accomplish that goal, the District has proposed an Agreement with the City (Attachment 1) that would call for the District to fund $220,000 per year. The City will supplement these funds, and this additional infusion of resources will allow for the addition of one (1) more SRO's. The addition of this SRO will allow for a total of four (4) SRO's to be dedicated to the City's four (4) high schools, maintaining an on - campus presence during school hours, with the remaining two SRO's rotating among the middle and elementary school campuses. This new Agreement is for two (2) years, ending on June 30, 2020, unless mutually extended by the parties. It is anticipated that the City and the District will jointly evaluate the value of the additional SRO on our high school campuses and can then determine whether to continue the Agreement in future years. The addition of this Sheriff's Deputy/School Resource Officer requires an amendment to Schedule A of the Law Enforcement Services Contract with the County of San Bernardino. It is recommended that the City Council authorize the City Manager to execute the amendment. A copy of the amendment is on file in the City Clerk's Office. Additional Deputy to focus on Homeless Concerns The City Manager and staff have been exploring creative ways that the City might augment the HOPE Team efforts using other resources, recognizing the General Fund's fiscal constraints. In speaking with other public agencies, it was learned that Housing Successor Agency funds can be directed towards local efforts to address homelessness. The City Attorney has reviewed this use of funds and confirmed that Health and Safety Code subsection 34176.1 (2) states that the Housing Successor Agency may expend up to $250,000 per fiscal year of the income housing asset fund for homeless prevention and rehousing services. It is recommended that the City Council approve the addition of one Sheriff's Deputy and a patrol - equipped pick-up truck to become part of the Solution Oriented Policing team, with a primary focus on efforts to reduce and prevent homelessness and connect individuals with resources to address the same. This new Deputy would be funded from unappropriated Housing Successor Agency funds. This addition is also reflected in the proposed Schedule A amendment. Page 274 FISCAL IMPACT: The following chart illustrates the cost sharing of the one new SRO, assuming the January 1 start date. Pursuant to the funding agreement, CJUHSD would contribute $110,000 in the first year and $220,000 in the second year of the agreement: Effective 1/1/19 FY 19/20 SRO and vehicle $ 112,190 $ 225,010 CJUSD revenue 5(110,000) 5(220,000 Difference (City Share) $ 2,190 $ 5,010 The cost of the additional deputy to address homelessness and the vehicle is $225,010 annually, with the first year cost of $112,190 assuming a January 1 start date, to be funded from Fund 396 (Housing Successor Agency) unappropriated fund balance. COUNCIL GOAL(S) ADDRESSED: PUBLIC SAFETY- This item supports the Council's goal to proactively develop public safety programs and facilities to meet community needs. ATTACHMENTS: Description Agreement with Chaffey Joint Unified High School District Page 275 Agreement No. XX -XX REIMBURSEMENT AGREEMENT FOR SCHOOL RESOURCE OFFICER SERVICES This Agreement is made and entered into this 17t' day of October, 2018 by and between the City of Rancho Cucamonga (hereinafter referred to as CITY) and the Chaffey Joint Union High School District (hereinafter referred to as DISTRICT), both of whom understand as follows: WITNESSETH WHEREAS, the CITY currently funds existing School Resource Officer positions, through its law enforcement contract with the San Bernardino County Sheriff Department; and WHEREAS, the current School Resource Officer positions are shared among multiple school districts; and WHEREAS, DISTRICT now desires to fund a higher level of school resource officer services for its high school facilities located in CITY; and WHEREAS, CITY and DISTRICT desire to enter into a cost sharing agreement to help mutually fund the enhanced school resources officer services for DISTRICT high school facilities located in CITY; NOW, THEREFORE in consideration of these services and mutual conditions hereinafter provided, the parties hereto agree as follows: A. Beginning January 1, 2019, the CITY, through its contract with the San Bernardino County Sheriff Department, will provide one school resource officer for the DISTRICT at the campuses of Alta Loma High School, Etiwanda High School, Los Osos High School, and Rancho Cucamonga High School. It is understood that these services are to be provided at all days and during all times when school is in session, subject to interruption by emergencies and operational needs of CITY. Said services may include at no additional cost to the DISTRICT if mutually agreed upon by CITY, attendance at special events to be determined and agreed upon between the parties. B. The duties of a school resource officer are set forth in Attachment A to this agreement. C. CITY and DISTRICT agree to mutually work together to ensure that all school resource officers assigned to DISTRICT facilities have access to a vehicle, computer, secure Virtual Private Network access as needed, telephone, and a confidential and private discussion area (ideally an office) where telephone calls and conversations can take place, in order to maximize officer time on campus. Page 276 Agreement No. XX -XX C. In consideration for providing these services, the DISTRICT will compensate the CITY a prorated total of $110,000 for the 2018-19 school year. An invoiced prorated amount of $55,000 in January 2019 and $55,000 in June 2019. Beginning in 2019-20, the DISTRICT will annually compensate the CITY a total of $220,000 invoiced in two equal $110,000 amounts; the first during January 2020 and the second due in June 2020. D. It is understood by both parties that the DEPUTIES providing this service shall remain Sheriff employee at all times and as such all responsibilities for supervision, control and assignment fall under the City's existing Sheriff Contract. When deemed necessary, the Superintendent of the DISTRICT and the Captain of the Rancho Cucamonga Station will work together to ensure optimum performance and effective placement and/or reassignment of a DEPUTY. E. This Agreement is not assignable, either in whole or in part, by DISTRICT without the prior written consent of the CITY. The laws of the State of California shall govern the rights, obligation, duties, and liabilities of the parties to this Agreement and shall also govern the interpretation of the Agreement, if in dispute. TERMINATION OR MODIFICATION OF AGREEMENT This Agreement shall end on June 30, 2020, unless mutually extended by both the CITY and DISTRICT. The CITY or DISTRICT may terminate this Agreement at any time upon providing a thirty (30) day written notice delivered to the addresses below. In the event the Agreement is terminated by either party prior to June 30, 2020, DISTRICT shall pro -rate its final payment for services. The Agreement may be modified upon mutual agreement by both the CITY and DISTRICT. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by personal service or by mail addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: CITY: City of Rancho Cucamonga 10500 Civic Center Drive Post Office Box 807 Rancho Cucamonga, California 91729-0807 Attention: City Manager DISTRICT: Chaffey Joint Union High School District 211 West Fifth Street Ontario, California 91762 Attention: Superintendent Page 277 Agreement No. XX -XX IN WITNESS WHEREOF, the parties have executed this Agreement as of the date hereinabove written: CHAFFEY JOINT UNION HIGH SCHOOL DISTRICT Dr. Mathew Holton Superintendent CITY OF RANCHO CUCAMONGA John Gillison City Manager ATTEST: Janice C. Reynolds City Clerk Page 278 Attachment A SBSD- RANCHO CUCAMONGA STATION PERFORMANCE STANDARDS DEPUTY - SCHOOL RESOURCE OFFICER I. CUSTOMER SERVICE Agreement No. XX -XX You are expected to conduct yourself in a manner which will promote good public relations, that supports and enhances the goals of the Department, and act courteously in both internal and external relations. Your conduct should most likely promote good public relations and foster public support for the department and support of the County of San Bernardino's "Service First" mandate. You are expected to conduct yourself in a manner that supports and enhances the goals of our department and the accomplishment of its mission. A. Public and External Relations You are expected to conduct yourself in a manner that is most likely to promote good public relations and foster public support for the Department and support the County of San Bernardino's "Service First" mandate. Your behavior and actions must be aligned with the Department values and philosophy. 1. Provide courteous treatment and appropriate levels of friendly service to each person you come into contact with. 2. Maintain a professional interest in a manner appropriate to the service situation, affording each citizen full information and appropriate alternatives as is consistent with the mission, vision and values of the Sheriff's Department and the County of San Bernardino. 3. Maintain an in-depth knowledge of the department and other support agencies to ensure referrals are made to appropriate resources and agencies. Page 279 Agreement No. XX -XX PERFORMANCE STANDARDS DEPUTY — SCHOOL RESOURCE OFFICER 4. Treat everyone with respect; avoid improper behavior which is likely to produce a pattern of complaints and claims. 5. Show a genuine interest by using voice intonations usually associated with interest rather than curtness, disrespect or disregard. Avoid patterns of complaints about voice intonations, expressions, responses or lack of responses that tend to erect unnecessary barriers to the exchange of needed communication or which produce unnecessary stress. 6. Behave in ways that bring credit to the Department and to the County of San Bernardino. Avoid improper behavior that is likely to produce a pattern of complaints and claims. 7. Utilize proper phone demeanor per Department policy and station guidelines. 8. Abide by the same laws and ordinances we expect the public to follow; behave in ways that bring credit to the department. 9. Comply with the Department's gratuity policy. B. Internal Relations You are expected to conduct yourself in a manner that supports teamwork. 1. Do your share so that others are not burdened with additional work. Help others when the need is apparent. 2. Treat others with respect. Find constructive ways to handle differences. Do not allow differences with others to disrupt your work or the work of others. 4. Attempt to resolve issues at the lowest possible level. 5. Avoid open criticism of Department policies and procedures. When in disagreement, discuss it with your supervisors in a constructive, professional manner. Present a positive attitude toward others. 6. Promote teamwork by sharing information with others. Page 280 Agreement No. XX -XX PERFORMANCE STANDARDS DEPUTY — SCHOOL RESOURCE OFFICER 7. Avoid patterns of complaints about voice intonations, expressions, responses or lack of responses, which tend to erect unnecessary barriers to exchange of needed communication or which produce unnecessary stress. 8. Comply with the Department's discrimination and harassment policies. 9. Comply with the Department's confidentiality policies. IL WORK HABITS You are expected to be productively engaged in the Department's work while on paid time. Organize your time and focus your attention on the priorities assigned. A. Arrive at the beginning of shift in proper uniform and with all necessary equipment ready for duty per Department policy and Station guidelines. B. Be in the field and subject to calls as soon as possible after briefing, unless otherwise directed by your Watch Commander. C. Remain in service (logged on) until the end of shift, or until properly relieved. D. Complete all assignments in the time allotted. Time extensions must be approved by your supervisor in advance of the due date. E. Comply with the Department's policies regarding court appearance and on-call status. F. Comply with the Department's overtime policies and procedure. G. Comply with the Department's sick leave policies and guidelines. III. SAFETY/ EQUIPMENT USE AND MAINTENANCE You are expected to conduct yourself in a manner which protects you, your coworkers and others from harm, and equipment and facilities from damage. Page 281 Agreement No. XX -XX PERFORMANCE STANDARDS DEPUTY — SCHOOL RESOURCE OFFICER A. Follow Department policy, guidelines, Station orders, and applicable laws related to: vehicles, pursuits/code 3, firearms, force, communicable diseases, approved field tactics, arrest and handcuffing, MDT and radio, County, City and other equipment. B. Use and maintain all issued safety equipment per Department policy. C. Avoid unsafe behavior that could produce accidents, injury, or damage. D. Take necessary action to prevent, correct, or report unsafe conditions which you observe. E. Keep vehicles free of contraband, evidence, and debris. Maintain a minimum fuel level of half a tank at all times. Fuel tanks are to be filled at the end of shift. F. Conduct vehicle checks per Station guidelines. Check your vehicle at the beginning and end of your shift. Report damage or deficiencies to supervisor on standard inspection form. G. Report damage to any equipment in your use to your immediate supervisor. H. Return all equipment to its proper place at the end of shift. L Maintain all firearms in clean, serviceable condition. Immediately report damage or malfunction to your supervisor. IV. APPEARANCE AND GROOMING You are expected to maintain a clean, well-groomed, professional appearance. Present yourself in a manner most likely to inspire public confidence and respect. A. Comply with the standards set forth in the Department uniform and grooming policies. Exercise good personal hygiene. B. Comply with the Department physical fitness guidelines. Page 282 Agreement No. XX -XX PERFORMANCE STANDARDS DEPUTY — SCHOOL RESOURCE OFFICER V. FIELD ENFORCEMENT AND SERVICE DELIVERY You are expected to provide quality public service and efficient law enforcement to the community and the schools. A. Patrol your assigned school and assist at other schools as circumstances dictate. Assist patrol/traffic deputies with emergency situations and calls for service as time allows. B. When assigned, take the most expeditious route, and do not delay your response with lower priority activity unless cleared first with your supervisor. C. Monitor your MDT and radio. Acknowledge transmissions when called, and keep your status updated. D. Handle calls appropriately and efficiently, in accordance with Department policy, Station guidelines, and the law. E. Identify problems and issues in your area of responsibility (assigned beat or area) and initiate appropriate steps to resolve them by utilizing available resources. F. Activity and service levels: 1. Your activity levels should be comparable to the mean average of your peers in like conditions as considered over the previous 12 months. The following will be considered: felony arrests, search warrants, misdemeanor arrests, citations, warrant arrests, on view activity, Court filings/referrals, P.O.P. projects, calls -for -service, enforcement in high collision areas, DR's drawn and identifying problem areas. Note: Your activity is to be quality work, which addresses the problems identified in your assigned area or beat. If you cannot maintain an adequate activity level and still do quality work, you must approach your supervisor immediately so that a problem solving plan can be supplemented. Page 283 Agreement No. XX -XX PERFORMANCE STANDARDS DEPUTY — SCHOOL RESOURCE OFFICER VI. REPORTS AND WRITTEN WORK You are expected to prepare clear, factual, concise, and complete reports and written work. A. Your reports must be in accordance with Department guidelines, policies, and procedures. B. Reports should be useable on first submittal. Reports should rarely be returned because of errors, omissions, elements, incomplete preliminary investigation or lack of corpus, spelling, grammar, sentence structure, format, illegibility, etc. Note: A "useable" report is one that does not require further work by the author. It accurately reflects the preliminary investigation conducted by the author. Differences in style or minor errors may be tolerated if they do not impair with prosecution or accurate record keeping, or bring discredit to the Department. Minor errors may be tolerated if the reviewer chooses to correct them and can do so in the time normally taken to review the report. If the reviewer or others have to do work the author should have done, the report is not useable when first submitted. C. Reports are to be submitted in a timely manner as required per Department policy and procedures. VII. COURT APPEARANCES You are expected to prepare and present court cases in a manner which most effectively supports successful prosecution. A. Arrive in court as scheduled wearing proper attire per policy. B. Complete preparation and coordination as needed to support the prosecutor. C. Provide credible, clear, complete, and courteous testimony. Avoid patterns of negative feedback about your courtroom appearances. Page 284 Agreement No. XX -XX PERFORMANCE STANDARDS DEPUTY — SCHOOL RESOURCE OFFICER VIII. COMMUNITY POLICING You are expected to perform your duties in keeping with the community policing philosophy, interacting with the community you serve and addressing problems within the patrol jurisdiction. A. Develop an expertise in your area, identifying the demographic makeup of the community, crime trends, concerns of the residents and problem areas. 1. Review Crime Analysis reports for your area. 2. Review community survey information. 3. Develop methods for community feedback to you on area concerns. 4. Exchange information with Station personnel concerning crime prevention efforts and follow-up investigations. 5. Review station activity occurring in your area upon returning from your days off or other leave. B. Be known in your area, avail yourself to the community you serve and maintain communications between you and the community. C. Proactively identify problems in your assigned area. Formulate strategies to address these problems. Implement tactics to impact the problem. Assess your success in affecting the problem. 1. Use the SARA model or similar problem -solving model to address the problem. 2. Utilize both internal and external resources to affect the problem. 3. Coordinate the response to the problem, setting objectives for enforcement actions and community involvement. 4. Document the actions taken to impact the problem. D. Maintain open communication within our Department and surrounding agencies regarding problem -solving efforts, community concerns, and enforcement actions. Page 285 Agreement No. XX -XX PERFORMANCE STANDARDS DEPUTY — SCHOOL RESOURCE OFFICER 1. Actively participate in shift briefings and station meetings, providing information on project status and problem -solving efforts. 2. Exchange information with surrounding agencies and Sheriff's Stations concerning problems being addressed with our jurisdiction. 3. Maintain communication with other resources involved in the problem -solving process. E. Conduct problem solving meetings with available resources to seek new and innovative solutions. Conduct coordinated operations to address specific problems. F. Notify your Sergeant of any problems you have identified. Page 286 •�1 DATE: TO: FROM: INITIATED BY October 17, 2018 Mayor and Members of the City Council John R. Gillison, City Manager Jason C. Welday, Director of Engineering Services/City Engineer Curt Billings, Associate Engineer/Project Manager SUBJECT: CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH MOFFATT & NICHOL IN THE AMOUNT OF $3,120,000 FOR THE DESIGN OF THE ETIWANDAAVENUE GRADE SEPARATION PROJECT. RECOMMENDATION: Staff recommends that the City Council award a professional services agreement for engineering design services, and authorize the Mayor to execute the agreement with Moffatt & Nichol to prepare the plans, specifications and estimates (PS&E) and related engineering design services, for the Etiwanda Avenue Grade Separation Project in the amount of $3,120,000, plus 10% contingency. BACKGROUND: On September 6, 2018, the Procurement Division solicited a "Request for Proposals" to advertise and publish the Procurement of Engineering Design Services for the Etiwanda Avenue Grade Separation Project. The solicitation for the Engineering Design Services Proposals was due on October 1, 2018. One prospective consultant that demonstrated a strong interest in responding to the request notified staff that because of the accelerated schedule leading to construction they would not be submitting a proposal for the project. A second consultant attempted to post their proposal but missed completing their electronic submittal by the required time. Staff has reviewed the two valid responses that were received and find they are from qualified engineering design firms with prior experience working with the City. Therefore, staff finds the request for bids was sufficiently advertised, adequately responded to, and meets the needs of the project delivery schedule. ANALYSIS: The Etiwanda Avenue Grade Separation project was approved for $60,000,000 of Senate Bill 1 Gas Tax Transportation Corridor Enhancement Program (TCEP) funding on May 16, 2018 by the California Transportation Commission (CTC). A Baseline agreement with the CTC and Master Agreement with the California Department of Transportation (Caltrans) was approved by the City Council on June 6, 2018 for the project. On August 16, 2018, $7,000,000 of the grant funding was allocated by the CTC to the project for the environmental documentation, certification, design of plans, specifications and estimates (PS&E), and right of way acquisition phases. The environmental certification was completed in June 2018, documentation of the right of way needs has commenced with support from the City Attorney's office, and the PS&E phase is now ready to begin Page 287 with the execution of an engineering design services contract. After an extensive selection process, which included an independent cost analysis to compare the design fee proposal selected for this contract, a multi -departmental team, evaluation of written proposals and interviews, and negotiation of terms; and in consideration that time is critical to meet the funding schedule, it was recommended by the proposal review panel that the contract be awarded to Moffatt & Nichol, based out of Long Beach, California. The design contract services are expected to be fully completed by February 5, 2020 and construction is anticipated to begin by June 2020 unless a time extension is granted by the CTC and the City. This timeline is critical, and very short, particularly to ensure coordination and cooperation with both Metrolink and San Bernardino County Transportation Agency. This coordination is expected to be lengthy and staff -intensive and will require extensive cooperation from both agencies. Accordingly, we will be working on concurrent communications with both agencies throughout the design process, in order to minimize time delays or change orders during construction. The remaining construction funding of $53,000,000 is programmed in Fiscal Year 2019/20 with the program requirement that a construction contract must be awarded by June 2020. This construction funding becomes available in July 2019 and is subject to allocation by the CTC. Continued funding for the construction phase is subject to the outcome of the Proposition 6 ballot measure on November 6, 2018, seeking to repeal the SB -1 Gas Tax. Should the funding for the construction phase be eliminated, the design will continue to move forward to deliver a shovel ready project for future funding. It should be noted that the design cost exceeds the original design budget, however, there is sufficient project funding to cover the expense and staff will work with the CTC to process a project amendment accordingly. FISCAL IMPACT: Adequate funds for the preparation of plans, specifications and estimates have been budgeted in the Fiscal Year 2018/19 budget SB -1 TCEP Fund (Fund 181), and are identified under the Capital I mprovement Project Account No. 11813035650/1922181-0, for this project. These project expenditures are reimbursable with the TCEP funds that were allocated by the CTC earlier this year. COUNCIL GOAL(S) ADDRESSED: The proposed Etiwanda Avenue Grade Separation project will enhance the City's position as the premier community in our region by improving safety, traffic flow, and access to the southeast industrial area of the City. ATTACHMENTS: Description Attachment 1 - Vicinity Map Page 288 ATTACHMENT 1 VICINITY MAP ETIWANDA AVE. GRADE SEPARATION PROJECT PROJECT LOCATION ETIWANDAAVENUE GRADE SEPARATION PROJECT CITY OF RANCHO CUCAMONGA FOOTHILL BLVD. ARROW RT rrrr� 1 I � I a Ir N ETIWANDA GRADE SEPARATION Circulation Plan Exh ibit III -4 /'/ Collector V ' Modified Collector with Median /U Secondary Modified Secondary wish Median N Major Arterial ■ / Modified Major with Median Of J Major prided Arterial t J Major Divided Highway Intersections Id be widened beyond typical General Plan standards Freeways O Freeway Interchange D Proposed Freeway Interchange / v Railroad Railroad Grade Separation ® Metrolink Station Circulation Study Area Overlay A/ City Limits /\/ Unincorporated Areas City of Rancho Cucamonga GENERAL PLAN DECEMBER 2009: HAVEN GRADE SEPARATION COMPLETED W 3 IE c N.l ] _ry PLANNING C E NTP City of Rancho Cucamonga GENERAL PLAN DECEMBER 2009: HAVEN GRADE SEPARATION COMPLETED 0 N r 4 #v.t r [ M L 5 NAM N SS R LINE MH R LWK6'GA3 FLI Eli L INN MFOLAIME D WATU. 5TO R M DRA N IW STIELWATIA LIM.• 40 CITY OF RANCHO CUCAMONGA 2012 2017 s CITY OF RANCHO CUCAMONGA 1� — 0 l� ENGINEERING DESIGN SERVICES FOR THE ETIWANDA GRADE SEPARATION PROJECT - PROPOSALS DUE OCTOBER 1, 2018 Owl' CITY OF RANCHO CUCAMONGA THE FUTURE - COMPLETED BY DECEMBER 2021 Ak-'+ At- :•::l. CITY OF RANCHO CUCAMONGA VIEW LOOKING SOUTH WEST - UNDER THE OVERCROSSING (BRIDGE) CITY OF RANCHO CUCAMONGA