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2019/06/05 - Agenda Packet
AMENDED AGENDA (Posted 5/31/19 - Item D9) FIRE PROTECTION DISTRICT BOARD -HOUSING SUCCESSOR AGENCY - SUCCESSOR AGENCY - PUBLIC FINANCE AUTHORITY - CITY COUNCIL Wednesday, June 5, 2019 10500 Civic Center Drive Rancho Cucamonga, CA 91730 REGULAR MEETINGS: 1st and 3rd Wednesdays - 7:00 P.M. ORDER OF BUSINESS: CLOSED SESSION TAPIA CONFERENCE ROOM 4:30 P.M. REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M. MEMBERS: MAYOR L. Dennis Michael CITY MANAGER John R. Gillison MAYOR PRO TEM Lynne B. Kennedy COUNCIL MEMBERS Ryan A. Hutchison Kristine D. Scott Sam Spagnolo CITY ATTORNEY James L. Markman CITY CLERK Janice C. Reynolds CITY TREASURER James C. Frost Rancho Cucamonga City Council Mission Statement • Make decisions, and be perceived as making decisions, for the general welfare of the community. • Always work to improve existing services and develop policies to meet the expected as well as anticipated needs of the community. • Work together cooperatively to respect all persons and their ideas in order to develop and maintain the trust of the community. • Reflect the community's desires and priorities by assuring that decisions accurately reflect the community's interests by fairly translating public feedback into public policy. • Enhance the quality of life of all Rancho Cucamonga residents through the continued pursuit of excellence and commitment to the City's core values and goals. • Set the vision for the community for the future. • Have a professional, objective and respectful relationship with each other in order to more effectively address the challenges of the future. Page 1 Aft A_ . INFORMATION FOR THE PUBLIC Le gA'HO &CAMONGA TO ADDRESS THE FIRE BOARD, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL The Fire Board, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board, Housing Successor Agency, Successor Agency, Public FinanceAuthority and City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk's desk. Any handouts for the Fire Board, Successor Agency, Public Finance Authority or City Council should be given to the City Clerk for distribution. During "Public Communications," your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other "Public Communications" which have not concluded during this one-hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. If you are present to speak on an "Advertised Public Hearing" or on an "Administrative Hearing" Item(s), your name will be alled when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City's Public Libraries and on the City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST Fire Board, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 7:00 p.m. Streaming Video on Demand is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp. The Fire Board, Successor Agency, Public Finance Authority and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. Copies of the agendas and minutes can be found @ www.cityofrc.us If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Please silence all cell phones and devices while the meeting is in session. Page 2 JUNE 5, 2019 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, HOUSING SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL AGENDA CLOSED SESSION - 4:30 P.M. Roll Call: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott, Spagnolo A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS D. CONDUCT OF CLOSED SESSION - Tapia Conference Room D.1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274, FIRE SUPPORT SERVICES ASSOCIATION AND FIRE MANAGEMENT EMPLOYEE GROUP, TEAMSTERS LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP. DISTRICT/CITY D.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTHWEST CORNER OF HAVEN AVENUE AND JERSEY BOULEVARD IDENTIFIED AS PARCEL NUMBERS 0209- 131-01; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND POWER MEDIC TECHNOLOGIES, INC., THE PROPERTY OWNER; REGARDING PRICE AND TERMS OF PAYMENT. — CITY D.3. CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1); NAME OF CASE: CITY OF RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.: CIVDS 1904713 - CITY DA. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH WEST CORNER OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCEL NUMBER 0229-012-10-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND STEVE AGGAZZOTTI, PROPERTY OWNER; REGARDING PRICE AND TERMS. -CITY D.5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8783 ETIWANDA AVENUE/12949 WHITTRAM AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229-162-14; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND KULAR TRUCK LINE, INC., OWNER; REGARDING PRICE AND TERMS. — CITY Page 3 D.6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8810 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 131-07; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 2/3 INTEREST AND BONNIE CATHRYN STRACK & WILLIAM R. RUSHING, AS SUCCESSOR TRUSTEE OF THE STRACK FAMILY TRUST, DATED MARCH 13, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS - CITY D.7. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8821 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 162-15; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 1/3 INTEREST, JAMES ROY GARNESS AND RHONDA ANN GARNESS, TRUSTEES OF THE GARNESS FAMILY TRUST DATED JUNE 28, 2012, AS TO AN UNDIVIDED 1/3 INTEREST, AND JOHN S. CLEMONS AND PATRICIA R. CLEMONS, TRUSTEES OF THE CLEMONS REVOCABLE TRUST DATED DECEMBER 4, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS - CITY D.8. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8768 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBERS 0229- 131-15, 16 & 26; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND DP ETIWANDA, LLC, OWNER; REGARDING PRICE AND TERMS - CITY D.9. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2) - ONE MATTER (1) - FIRE/CITY E. RECESS CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY, AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. REGULAR MEETING - 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY, AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AGENCIES, AUTHORITY BOARD AND COUNCIL. Pledge of Allegiance Roll Call: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott and Spagnolo A. ANNOUNCEMENT/ PRESENTATIONS A.1. Presentation of Certificates of Recognition to Etiwanda High School Students for their Compost Program. B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Page 4 Finance Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non -controversial. They will be acted upon by the Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council Member for discussion. C. CONSENT CALENDAR - FIRE PROTECTION DISTRICT C.1. Consideration of Meeting Minutes: Regular Meetings of May 15, 2019. C.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $601,797.70 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $312,293.21 Dated May 07, 2019 Through May 22, 2019 and Electronic Debit Register for the Month of April in the Amount of $562,971.56. C.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of $195.76 Dated May 07, 2019 Through May 22, 2019. CA. Consideration of a Resolution Approving the Annual Local Responsibility Area Wildland Protection Agreement with the California Department of Forestry and Fire Protection in the Amount of $44,580. RESOLUTION NO. FD 19-004 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, APPROVING THE LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) FOR SERVICES FROM JULY 1, 2019 TO JUNE 30, 2020 C.5. Consideration to Accept the Bid Submitted by AWI Builders Inc., of Burbank California, and Award and Authorize the Execution of a Contract Totaling $14,748,160 for the Public Safety Facility Construction Project. C.6. Consideration to Award a Contract to Inland Overhead Door Company for Overhead Door and Gate Maintenance and Repair. C.7. Consideration to Declare Surplus for Vehicles and Equipment that have been Deemed no Longer Needed, Obsolete or Unusable. D. CONSENT CALENDAR - HOUSING SUCCESSOR AGENCY D.1. Consideration of Regular Meeting Minutes of May 15, 2019. E. CONSENT CALENDAR - SUCCESSOR AGENCY E.1. Consideration of Regular Meeting Minutes of May 15, 2019. Page 5 F. CONSENT CALENDAR - PUBLIC FINANCE AUTHORITY F.1. Consideration of Regular Meeting Minutes of May 15, 2019. G. CONSENT CALENDAR - CITY COUNCIL G.1. Consideration of Regular Meeting Minutes of May 15, 2019. G.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,176,637.07 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $7,152,124.37 Dated May 07, 2019 Through May 22, 2019 and Electronic Debit Register for the Month of April in the Amount of $6,355,094.31 G.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of $2,615.99 Dated May 07, 2019 Through May 22, 2019. GA. Consideration of an Improvement Agreement and Improvement Security for Street Improvements, and to Order Annexation to Landscape Maintenance District No. 3B and Street Light Maintenance Districts No's. 1 and 6 Related to the Development of a Nursery at 8681 Grove Avenue on the East Side of Grove Avenue Between 9th Street and Arrow Route (Case No. DRC2017-00439) Submitted By 9711 Valley, LLC. RESOLUTION NO. 19-031 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B (COMMERCIAL INDUSTRIAL MAINTENANCE DISTRICT) FOR CASE NO. DRC2017-00439 RESOLUTION NO. 19-032 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR CASE NO. DRC2017-00439 RESOLUTION NO. 19-033 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE District NO. 6 (COMMERCIAL/INDUSTRIAL) FOR CASE NO. DRC2017-00439 G.5. Consideration of an Appropriation in the Amount of $45,600 From the Municipal Utility Fund (Fund 705) for the CIS Infinity Payment Portal Software Upgrade. G.6. Consideration to Accept Public Improvements at 12400 Arrow Route Related to Case No. DRC2016-00726 as Complete, File the Notice of Completion, and Authorize Release of Bonds. G.7. Consideration to Award a Professional Services Agreement for Copier Managed Services to So Cal Office Technologies. G.8. Consideration for Authorization to Increase the Contract with Ford of Upland in the Amount of $17,950 for a Total Contract in the Amount of $67,950. G.9. Consideration to Award a Contract to Inland Overhead Door Company for Overhead Door and Gate Maintenance and Repair. G.10. Consideration of Resolution Modifying Paying and Reporting the Value of Employer Paid Member Contributions To CALPERS for All Miscellaneous Employees Within the Teamsters Local 1932 Bargaining Unit. RESOLUTION NO. 19-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, MODIFYING PAYING AND REPORTING THE VALUE OF EMPLOYER PAID MEMBER CONTRIBUTIONS TO CALPERS FOR ALL MISCELLANEOUS EMPLOYEES WITHIN THE TEAMSTERS LOCAL 1932 BARGAINING UNIT G.11. Consideration to Cancel the Regular Meetings of the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council on July 3, 2019 and October 16, 2019. G.12. Consideration to Declare Surplus for Vehicles and Equipment that have been Deemed no Longer Needed, Obsolete or Unusable. Page 6 G.13. Consideration to Accept the Bid Submitted by AWI Builders Inc., of Burbank California, and Award and Authorize the Execution of a Contract Totaling $14,748,160 for the Public Safety Facility Construction Project. H. CONSENT ORDINANCES The following Ordinances have been introduced for first reading. Second readings are expected to be routine and non -controversial. The City Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by a Council Member. ADMINISTRATIVE HEARING ITEM 1.1. Consideration to Discontinue Further Efforts to Install a Pedestrian Bridge along the Deer Creek Channel Requested to be located between the Pacific Electric Trail and Highland Avenue. J. ADVERTISED PUBLIC HEARINGS - CITY COUNCIL/FIRE PROTECTION DISTRICT J.1. Continued Public Hearing of Ordinances to Amend Title 17 of the Rancho Cucamonga Municipal Code and Related Special Planning Areas to Amend Requirements and Standards for the Development of Hotels. ORDINANCE NO. 949 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING TITLE 17 OF THE RANCHO CUCAMONGA MUNICIPAL CODE PERTAINING TO REQUIREMENTS AND STANDARDS FOR THE DEVELOPMENT OF HOTELS WITHIN THE CITY AND MAKING FINDINGS IN SUPPORT THEREOF ORDINANCE NO. 950 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE EMPIRE LAKES SPECIFIC PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING FINDINGS IN SUPPORT THEREOF ORDINANCE NO. 951 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE ETIWANDA SPECIFIC PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING FINDINGS IN SUPPORT THEREOF ORDINANCE NO. 952 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE TOWN SQUARE MASTER PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING FINDINGS IN SUPPORT THEREOF ORDINANCE NO. 953 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE VICTORIA ARBORS MASTER PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING FINDINGS IN SUPPORT THEREOF ORDINANCE NO. 954 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE VICTORIA COMMUNITY PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING FINDINGS IN SUPPORT THEREOF J.2. Consideration of the U.S. Department of Housing and Urban Development (HUD) Fiscal Year 2019/2020 Annual Action Plan, which includes the section of Community Development Block Grant (CDBG) funded activities, based on a grant allocation of $993,159. K. CITY MANAGER'S STAFF REPORTS Page 7 K.1. Consideration of First Reading of Ordinance No. 955, Amending Chapter 10.76 of the Municipal Code Concerning the Establishment of Rates Charged for Police Towing Services. ORDINANCE NO. 955 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING CHAPTER 10.76 OF THE MUNICIPAL CODE CONCERNING THE ESTABLISHMENT OF RATES CHARGED FOR POLICE TOWING SERVICES K.2. Presentation by Human Resources on City's New Hire Survey Results (New Employee Onboarding Program). K.3. Consideration to Approve a Resolution of the City Council of the City of Rancho Cucamonga Certifying the Basis for Exception to the 180 -day Wait Period, Government Code Sections 7522.56 & 21224, to Allow a CalPERS Retiree to Fill a Critically Needed Special Assignment. RESOLUTION NO. 19-035 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA CERTIFYING THE BASIS FOR EXCEPTION TO THE 180 -DAY WAIT PERIOD TO ALLOW A CALIPERS RETIREE TO FILL A CRITICALLY NEEDED SPECIAL ASSIGNMENT (GOVERNMENT CODE SECTIONS 7522.56 & 21224) L. COUNCIL BUSINESS L.1. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) L.2. INTER -AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) M. IDENTIFICATION OF ITEMS FOR NEXT MEETING N. ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy -Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website. Page 8 Page 9 Etiwanda Hig School Compost and Garden Program June 5, 2019 I � , Background •Mandatory Organics Recycling —Assembly Bill 1826 (AB 1826) established mandatory commercial organic recycling requirements (including schools). All businesses and schools generating more than four cubic yards of solid waste per week are required to separate organics from trash and arrange for organics recycling services. Etiwanda High Schoo the Game • Recycle food waste from the cafeteria to make compost. • Compost is used on site for the school garden. I — Ahead of 6�, Etiwanda High School - Students • Provide education to teach other students what can be placed in the food waste collection containers. • Maintain the food waste collection containers. • Manage the compost containers and process. Thank you! • Cucamonga Valley Water District • Donated worms for the vermicompost bins • Inland Empire Resource Conservation District • Donated rain barrels • Nutrition Services Staff • Manage and sort food waste from the kitchen r � e e ,,�i'If■ e. .. E ` e e e _ _• a— a :A 11! ------------- sy � 'slflrn-, i CITY OF RANCHO CUCAMONGA -�C4 CITY OF RANCHO CUCAMONGA DATE: June 5, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Linda A. Troyan, City Clerk Services Director SUBJECT: CONSIDERATION OF MEETING MINUTES: REGULAR MEETINGS OF MAY 15, 2019. RECOMMENDATION: Staff recommends approval of the May 15, 2019. Regular Meeting Minutes. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: N/A COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description ATTACHMENT NO.1 - 5/15/2019 MINUTES Page 10 May 15, 2019 CITY OF RANCHO CUCAMONGA CLOSED SESSION, FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City of Rancho Cucamonga City Council held a closed session on Wednesday, May 15, 2019 in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Pro Tem Kennedy called the meeting to order at 4:30 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, and Mayor Pro Tem Lynne Kennedy. Absent: Mayor L. Dennis Michael and Council Member Spagnolo Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Lori Sassoon, Deputy City Manager/Administrative Services; Elisa Cox, Deputy City Manager/Cultural & Civic Services; Matt Burris, Deputy City Manager/Economic and Community Development. No public communications were made. No discussion or actions were taken. D.1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274, FIRE SUPPORT SERVICES ASSOCIATION AND FIRE MANAGEMENT EMPLOYEE GROUP, TEAMSTERS LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP. DISTRICT/CITY D.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTHWEST CORNER OF HAVEN AVENUE AND JERSEY BOULEVARD IDENTIFIED AS PARCEL NUMBERS 0209- 131-01; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND POWER MEDIC TECHNOLOGIES, INC., THE PROPERTY OWNER; REGARDING PRICE AND TERMS OF PAYMENT. — CITY **DRAFT** May 15, 20191 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 1 of 9 Page 11 D.3. CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1); NAME OF CASE: CITY OF RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.: CIVDS 1904713 - CITY DA. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH WEST CORNER OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCEL NUMBER 0229-012-10-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND STEVE AGGAZZOTTI, PROPERTY OWNER; REGARDING PRICE AND TERMS. -CITY D.S. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8783 ETIWANDA AVENUE/12949 WHITTRAM AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229-162-14; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND KULAR TRUCK LINE, INC., OWNER; REGARDING PRICE AND TERMS. — CITY D.6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8810 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 131-07; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 2/3 INTEREST AND BONNIE CATHRYN STRACK & WILLIAM R. RUSHING, AS SUCCESSOR TRUSTEE OF THE STRACK FAMILY TRUST, DATED MARCH 13, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS — CITY D.7. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8821 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 162-15; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 1/3 INTEREST, JAMES ROY GARNESS AND RHONDA ANN GARNESS, TRUSTEES OF THE GARNESS FAMILY TRUST DATED JUNE 28, 2012, AS TO AN UNDIVIDED 1/3 INTEREST, AND JOHN S. CLEMONS AND PATRICIA R. CLEMONS, TRUSTEES OF THE CLEMONS REVOCABLE TRUST DATED DECEMBER 4, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS — CITY **DRAFT** May 15, 20191 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 2 of 9 Page 12 D.B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8768 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBERS 0229- 131-15, 16 & 26; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND DP ETIWANDA, LLC, OWNER; REGARDING PRICE AND TERMS - CITY The closed session recessed at 6:30 p.m. The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and the City of Rancho Cucamonga City Council were held on May 15, 2019 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Pro Tem Kennedy called the meeting to order at 7:00 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, and Mayor Pro Tem Lynne Kennedy. Absent: Mayor L. Dennis Michael and Council Member Spagnolo. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; and Linda A. Troyan, City Clerk Services Director. Council Member Scott led the Pledge of Allegiance A.1. Presentation of Life Saving Citations for Bystander CPR by the Rancho Cucamonga Fire Protection District. Mayor Pro Tem Kennedy and Members of the City Council along with Fire Chief Rojer, Sandy Griffin, EMS Administrator, and Cynthia Dunn, QI Nurse, presented Certificates of Recognition to Bystander Lifesaving Citation Recipients and encouraged the community to download the "Pulse Application" on their cell phone which notifies nearby certified CPR individuals of incidents. A.2. Presentation of a Proclamation to the Cucamonga Valley Water District, Declaring the Month of May as "Save Our Water Month". Mayor Pro Tem Kennedy along with Members of the City Council presented a Proclamation to Kathleen Tiegs, Cucamonga Valley Water District, declaring the Month of May as "Save Our Water Month". A.3. Presentation of a Proclamation Declaring the Month of May as "Mental Health Awareness Month". Joanna Marrufo, Healthy RC Management Aide, announced an upcoming Mental Health Symposium on May 16, 2019 on stress management at Central Park; displayed a health awareness video prepared by Healthy RC Youth Leaders which received state recognition, and recognized Dr. Teresa Etheridge, for her service as **DRAFT** May 15, 20191 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 3 of 9 Page 13 a mental health first aid instructor. Mayor Pro Tem Kennedy along with Members of the City Council presented a Proclamation to Mrs. Marrufo, Healthy RC, declaring the Month of May as "Mental Health Awareness Month". A.4. Presentation of a Proclamation Declaring the Month of May as "Building and Safety Month". Mayor Pro Tem Kennedy along with Members of the City Council presented a Proclamation to the City's Building and Safety Department: Michael Frasure, Building and Safety Services Manager, Zack Neighbors, Building Inspector Supervisor, Valerie Victorino, Executive Assistant, Jennifer Quan, Public Service Technician III, declaring the Month of May as "Building and Safety Month". A.S. Presentation of a Proclamation Declaring May 18th as "National Kids to Parks Day". Mayor Pro Tem Kennedy along with Members of the City Council presented a Proclamation to Jennifer Hunt - Gracia, Community Services Director, declaring May 18"' as "National Kids to Parks Day". Mark Gibboney, spoke about an invoice issued to Council Member Spagnolo for the 2018 July 4t" fireworks show and suggested an ethics code for officials. Janet Walton, thanked those who attended the National Day of Prayer event and offered a prayer. Frank Atry, shared his opinion on cases brought forth by the City Attorney at previous Council meetings regarding prayers at public meetings and spoke on the Brown Act not requiring the City to ask for names for public comment. C.1. Consideration of Meeting Minutes: Regular Meetings of May 1, 2019. C.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $640,724.23 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $541,929.17 Dated April 23, 2019 Through May 06, 2019 and Electronic Debit Register for the Month of March in the Amount of $1,101,917.40. C.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of $1,002.44 Dated April 23, 2019 Through May 06, 2019. MOTION: Moved by Council Member Hutchison, seconded by Mayor Pro Tem Kennedy, to approve Consent Calendar item C3. Motion carried 2-0-1-2, Abstain: Council Member Scott, Absent: Mayor Michael and Council Member Spagnolo. CA. Consideration to Receive and File Current Investment Schedule as of April 30, 2019. **DRAFT** May 15, 20191 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 4 of 9 Page 14 C.S. Consideration of an award for the purchase of seventeen (17) Cardiac Monitors from ZOLL Medical Corporation, of Chelmsford, MA, based on results of Request for Bid #18/19-012, in the amount of $462,810. MOTION: Moved by Council Member Hutchison, seconded by Council Member Scott, to approve Consent Calendar items C1 through C5, with the exception of item C3. Motion carried 3-0-2, Absent: Mayor Michael and Council Member Spagnolo, with Council Member Scott abstaining on item G3 due to her employment with Southern California Gas Company. D.1. Consideration of Regular Meeting Minutes of May 1, 2019. MOTION: Moved by Council Member Scott, seconded by Council Member Hutchison, to approve Consent Calendar item D1. Motion carried 3-0-2, Absent: Mayor Michael and Council Member Spagnolo. E.1. Consideration of Regular Meeting Minutes of May 1, 2019. MOTION: Moved by Council Member Hutchison, seconded by Council Member Scott, to approve Consent Calendar item E1. Motion carried 3-0-2, Absent: Mayor Michael and Council Member Spagnolo. F.1. Consideration of Regular Meeting Minutes of May 1, 2019. MOTION: Moved by Council Member Scott, seconded by Council Member Hutchison, to approve Consent Calendar item F1. Motion carried 3-0-2, Absent: Mayor Michael and Council Member Spagnolo. City Manager Gillison recommended removing item G10 from the agenda and noted that the item will return at a future date. G.1. Consideration of Regular Meeting Minutes of May 1, 2019. G.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,230,340.84 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $5,222,632.81 Dated April 23, 2019 Through May 06, 2019 and Electronic Debit Register for the Month of March in the Amount of $8,624,881.19. G.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of $12,301.09. Dated April 23, 2019 Through May 06, 2019. **DRAFT** May 15, 20191 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 5 of 9 Page 15 MOTION: Moved by Council Member Hutchison, seconded by Mayor Pro Tem Kennedy, to approve Consent Calendar item G3. Motion carried 2-0-1-2, Abstain: Council Member Scott, Absent: Mayor Michael and Council Member Spagnolo. GA Consideration to Receive and File Current Investment Schedule as of April 30, 2019. G.5. Consideration to Schedule a Public Hearing for June 19, 2019 for Placement of Liens for Abatement Services. G.6. Consideration to Approve a Resolution Confirming Unpaid Weed and Fire Hazard Abatement Fees and Authorizing a Special Assessment on Affected Parcels on the Next Tax Roll. RESOLUTION NO. 19-026 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA CONFIRMING AN ITEMIZED WRITTEN REPORT SHOWING THE ACTUAL COSTS OF WEED AND FIRE HAZARD ABATEMENT FOR EACH SEPARATE PARCEL OF LAND AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION 39574, PROVIDING THAT EACH SUCH COST OF ABATEMENT SHALL CONSTITUTE A SPECIAL ASSESSMENT AGAINST EACH LISTED PARCEL OF LAND PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 39577, AND PROVIDING FOR THE FILING OF SAID REPORT WITH THE COUNTY AUDITOR G.7. Consideration of a Contract with TSR Construction and Inspection in an Amount of $283,738 Plus a 10% Contingency, and Authorization of an Appropriation in an Amount of $52,490 for the Archibald Avenue Community Trail Extension and Street Widening Project. G.8. Consideration of the Plan, Specification, and Estimate (PS&E); and Authorization to Bid the Fiscal Year 2018/19 Major Arterial Pavement Rehabilitation Project at Haven Avenue, Foothill Boulevard and Hermosa Avenue. G.9. Consideration to Award Contract to DM Contracting, Inc., for the "Citywide Concrete Repair - FY 2018/2019 Project." G.10. Consideration of Approval and Execution of a Purchase and Sale Agreement Between the City of Rancho Cucamonga and Stephen L. Aggazzotti and Martha Aggazzotti, Trustees of the Aggazzotti Trust for Property Commonly Known as APN 0229- 012- 10 -0000; Generally Located at the Northwest Corner of Arrow Route and Rochester Avenue, and Authorize the expenditure of funds for the purchase of vacant land in the amount of $1,854,300.00 and appropriate funds to account 1025001-5600 from Capital Reserve Fund 025. (Removed from Consent Calendar) GA 1. Consideration of Resolution No. 19-029 Temporarily Closing Portions of Thoroughbred and Jennet Streets, West of Sapphire Street and East of Turquoise Avenue, and a Portion of Turquoise Avenue Between Jennet and Thoroughbred Streets, to Pedestrian Traffic During the Area's 2019 Holiday Light Display. RESOLUTION NO. 19-029 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA TEMPORARILY CLOSING PORTIONS OF THOROUGHBRED AND JENNET STREETS, WEST OF SAPPHIRE STREET AND EAST OF TURQUOISE AVENUE, AND A PORTION OF TURQUOISE AVENUE BETWEEN JENNET AND THOROUGHBRED STREETS, TO PEDESTRIAN TRAFFIC DURING THE AREA'S HOLIDAY LIGHT DISPLAY AND MAKING FINDINGS IN SUPPORT THEREOF **DRAFT** May 15, 20191 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 6 of 9 Page 16 G.12. Consideration of the Third Amendment to the Ground Lease Agreement with Goals Soccer Centers, INC. G.13. Consideration to Approve a Resolution Updating Orderly Procedures for the Administration of Employer -Employee Relations Between the City and its Employee Organizations. RESOLUTION NO. 19-030 A RESOLUTION OF THE CITY COUNCIL OF RANCHO CUCAMONGA, CALIFORNIA, UPDATING ORDERLY PROCEDURES FOR THE ADMINISTRATION OF EMPLOYER - EMPLOYEE RELATIONS BETWEEN THE CITY AND ITS EMPLOYEE ORGANIZATIONS MOTION: Moved by Council Member Hutchison, seconded by Council Member Scott, to approve Consent Calendar items G1 through G13, with the exception of item G3 and G10. Motion carried 3-0-2, Absent: Mayor Michael and Council Member Spagnolo, with Council Member Scott abstaining on item G3 due to her employment with Southern California Gas Company. None. None. J.1. Consideration of Resolution No. 19-028 at the Public Hearing for Placement of Special Assessments and Liens for Delinquent Solid Waste Accounts. RESOLUTION NO. 19-028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CONFIRMING THE REPORT OF DELINQUENT CHARGES FROM BURRTEC WASTE INDUSTRIES, INC. FOR SOLID WASTE COLLECTION, WHICH SHALL CONSTITUTE SPECIAL ASSESSMENTS AND LIENS AGAINST THE RESPECTIVE PARCELS OF LAND AND SHALL BE COLLECTED FOR THE CITY AT THE SAME TIME AND IN THE SAME MANNER AS ORDINARY COUNTY AD VALOREM PROPERTY TAXES City Manager Gillison introduced Linda Ceballos, Environmental Programs Manager, who gave the staff report. Mayor Pro Tem Kennedy opened the Public Hearing No public communications were made. Mayor Pro Tem Kennedy closed the Public Hearing. **DRAFT** May 15, 20191 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 7 of 9 Page 17 MOTION: Moved by Council Member Scott, seconded by Council Member Hutchison, to adopt Resolution No. 19-028. Motion carried 3-0-2, Absent: Mayor Michael and Council Member Spagnolo. J.2. Consideration of Ordinances to Amend Title 17 of the Rancho Cucamonga Municipal Code and Related Special Planning Areas to Amend Requirements and Standards for the Development of Hotels. ORDINANCE NO. 949 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING TITLE 17 OF THE RANCHO CUCAMONGA MUNICIPAL CODE PERTAINING TO REQUIREMENTS AND STANDARDS FOR THE DEVELOPMENT OF HOTELS WITHIN THE CITY AND MAKING FINDINGS IN SUPPORT THEREOF ORDINANCE NO. 950 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE EMPIRE LAKES SPECIFIC PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING FINDINGS IN SUPPORT THEREOF ORDINANCE NO. 951 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE ETIWANDA SPECIFIC PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING FINDINGS IN SUPPORT THEREOF ORDINANCE NO. 952 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE TOWN SQUARE MASTER PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING FINDINGS IN SUPPORT THEREOF ORDINANCE NO. 953 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE VICTORIA ARBORS MASTER PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING FINDINGS IN SUPPORT THEREOF ORDINANCE NO. 954 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE VICTORIA COMMUNITY PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING FINDINGS IN SUPPORT THEREOF City Manager Gillison recommended continuance of the item to the next City Council meeting in an effort to allow all members of the City Council input. Mayor Pro Tem Kennedy opened the Public Hearing. Brandon Feighner, CBRE Inc., recommended developers and other members of the hotel community work together with staff to draft the ordinance and provide comments as suggested at the April 10th Planning Commission meeting. **DRAFT** May 15, 20191 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 8 of 9 Page 18 MOTION: Moved by Council Member Hutchison, seconded by Council Member Scott, to continue the Public Hearing item to the June 5, 2019 City Council meeting, at 7 p.m. in the Council Chambers. Motion carried 3-0-2, Absent: Mayor Michael and Council Member Spagnolo. None. L.1. COUNCIL ANNOUNCEMENTS None. L.2. INTER -AGENCY UPDATES None. None. Mayor Pro Tem Kennedy adjourned the meeting at 8:15 p.m. Approved: Respectfully submitted, Linda A. Troyan, MMC City Clerk Services Director **DRAFT** May 15, 20191 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 9 of 9 Page 19 DATE: June 5, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT OF $601,797.70 AND WEEKLY CHECK REGISTERS (EXCLUDING CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY) IN THE AMOUNT OF $312,293.21 DATED MAY 07, 2019 THROUGH MAY 22, 2019 AND ELECTRONIC DEBIT REGISTER FOR THE MONTH OF APRIL IN THE AMOUNT OF $562,971.56. RECOMMENDATION: Staff recommends Fire Board approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 Check Register Attachment 1 Electronic Check Register Page 20 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00008956 05/08/2019 ALL CITY MANAGEMENT SERVICES INC. 10,364.36 0.00 10,364.36 AP 00008957 05/08/2019 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 39,793.35 0.00 39,793.35 AP 00008958 05/08/2019 EXELON GENERATION CO. LLC. 236,325.40 0.00 236,325.40 AP 00008959 05/08/2019 RCCEA 1,732.00 0.00 1,732.00 AP 00008960 05/08/2019 RCPFA 11,845.74 0.00 11,845.74 AP 00008961 05/08/2019 US DEPARTMENT OF ENERGY 11,010.87 0.00 11,010.87 AP 00008962 05/15/2019 CHAFFEY JOINT UNION HS DISTRICT 34,023.00 0.00 34,023.00 AP 00008963 05/15/2019 EDF TRADING NORTH AMERICA LLC 53,900.00 0.00 53,900.00 AP 00008964 05/15/2019 RE ASTORIA 2 LLC 108,717.26 0.00 108,717.26 AP 00008965 05/15/2019 SAN BERNARDINO COUNTY 147.00 0.00 147.00 AP 00008966 05/15/2019 SARGENT TOWN PLANNING INC 374,144.53 0.00 374,144.53 AP 00008967 05/15/2019 TANKO LIGHTING 5,281.25 0.00 5,281.25 AP 00008968 05/15/2019 WESTERN RENEWABLE ENERGY GENERATION INFO 125.42 0.00 125.42 AP 00008969 05/22/2019 AHUMADA, ALEXANDER R 0.00 653.66 653.66 AP 00008970 05/22/2019 ALMAND, LLOYD 0.00 653.66 653.66 AP 00008971 05/22/2019 BANTAU, VICTORIA 0.00 511.48 511.48 AP 00008972 05/22/2019 BAZAL, SUSAN 0.00 677.47 677.47 AP 00008973 05/22/2019 BELL, MICHAEL L. 0.00 1,551.56 1,551.56 AP 00008974 05/22/2019 BERRY, DAVID 0.00 1,101.28 1,101.28 AP 00008975 05/22/2019 BROCK, ROBIN 0.00 1,102.61 1,102.61 AP 00008976 05/22/2019 CAMPBELL, GERALD 0.00 806.38 806.38 AP 00008977 05/22/2019 CAMPBELL, STEVEN 0.00 1,608.88 1,608.88 AP 00008978 05/22/2019 CARNES, KENNETH 0.00 511.48 511.48 AP 00008979 05/22/2019 CLABBY, RICHARD 0.00 1,101.28 1,101.28 AP 00008980 05/22/2019 CLOUGHESY, DONALD R 0.00 2,057.83 2,057.83 AP 00008981 05/22/2019 CORCORAN, ROBERT ANTHONY 0.00 707.78 707.78 AP 00008982 05/22/2019 COSTELLO, DENNIS M 0.00 2,057.83 2,057.83 AP 00008983 05/22/2019 COX, KARL 0.00 653.66 653.66 AP 00008984 05/22/2019 CRANE, RALPH 0.00 1,072.30 1,072.30 AP 00008985 05/22/2019 CROSSLAND, WILBUR 0.00 511.48 511.48 AP 00008986 05/22/2019 DAGUE, JAMES 0.00 1,072.30 1,072.30 AP 00008987 05/22/2019 DE ANTONIO, SUSAN 0.00 707.78 707.78 AP 00008988 05/22/2019 DEANS, JACKIE 0.00 258.83 258.83 AP 00008989 05/22/2019 DOMINICK, SAMUEL A. 0.00 1,102.61 1,102.61 AP 00008990 05/22/2019 EAGLESON, MICHAEL 0.00 1,551.56 1,551.56 AP 00008991 05/22/2019 EGGERS, BOB 0.00 2,057.83 2,057.83 AP 00008992 05/22/2019 FRITCHEY, JOHN D. 0.00 511.48 511.48 AP 00008993 05/22/2019 HEYDE, DONALD 0.00 653.66 653.66 AP 00008994 05/22/2019 INTERLICCHIA, ROSALYN 0.00 258.83 258.83 AP 00008995 05/22/2019 KILMER, STEPHEN 0.00 1,101.28 1,101.28 AP 00008996 05/22/2019 LANE, WILLIAM 0.00 1,102.61 1,102.61 AP 00008997 05/22/2019 LARKIN, DAVID W 0.00 1,472.46 1,472.46 AP 00008998 05/22/2019 LEE, ALLAN J. 0.00 1,306.22 1,306.22 AP 00008999 05/22/2019 LENZE, PAUL E 0.00 1,203.50 1,203.50 AP 00009000 05/22/2019 LONCAR, PHILIP 0.00 1,101.28 1,101.28 AP 00009001 05/22/2019 LONGO, JOE 0.00 187.74 187.74 AP 00009002 05/22/2019 LUTTRULL, DARRELL 0.00 511.48 511.48 User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 21 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00009003 05/22/2019 MACKALL, BEVERLY 0.00 187.74 187.74 AP 00009004 05/22/2019 MAYFIELD, RON 0.00 653.66 653.66 AP 00009005 05/22/2019 MCKEE, JOHN 0.00 653.66 653.66 AP 00009006 05/22/2019 MCNEIL, KENNETH 0.00 653.66 653.66 AP 00009007 05/22/2019 MICHAEL, L. DENNIS 0.00 1,102.61 1,102.61 AP 00009008 05/22/2019 MORGAN, BYRON 0.00 1,731.23 1,731.23 AP 00009009 05/22/2019 MYSKOW, DENNIS 0.00 1,101.28 1,101.28 AP 00009010 05/22/2019 NAUMAN, MICHAEL 0.00 511.48 511.48 AP 00009011 05/22/2019 NEE, RON 0.00 677.47 677.47 AP 00009012 05/22/2019 NELSON, MARY JANE 0.00 187.74 187.74 AP 00009013 05/22/2019 O'BRIEN, TOM 0.00 1,551.56 1,551.56 AP 00009014 05/22/2019 PLOUNG, MICHAEL J 0.00 584.82 584.82 AP 00009015 05/22/2019 POST, MICHAEL R 0.00 1,503.07 1,503.07 AP 00009016 05/22/2019 PROULX, PATRICK 0.00 1,551.56 1,551.56 AP 00009017 05/22/2019 REDMOND, MIKE 0.00 1,551.56 1,551.56 AP 00009018 05/22/2019 ROEDER, JEFF 0.00 1,551.56 1,551.56 AP 00009019 05/22/2019 SALISBURY, THOMAS 0.00 653.66 653.66 AP 00009020 05/22/2019 SMITH, RONALD 0.00 511.48 511.48 AP 00009021 05/22/2019 SORENSEN, SCOTT D 0.00 1,979.02 1,979.02 AP 00009022 05/22/2019 SPAGNOLO, SAM 0.00 511.48 511.48 AP 00009023 05/22/2019 SPAIN, WILLIAM 0.00 806.38 806.38 AP 00009024 05/22/2019 SULLIVAN, JAMES 0.00 511.48 511.48 AP 00009025 05/22/2019 TAYLOR, STEVE 0.00 1,605.35 1,605.35 AP 00009026 05/22/2019 TULEY, TERRY 0.00 1,551.56 1,551.56 AP 00009027 05/22/2019 VANDERKALLEN, FRANCIS 0.00 653.66 653.66 AP 00009028 05/22/2019 VARNEY, ANTHONY 0.00 1,102.61 1,102.61 AP 00009029 05/22/2019 WALTON, KEVIN 0.00 1,472.46 1,472.46 AP 00009030 05/22/2019 YOWELL, TIMOTHY A 0.00 1,072.30 1,072.30 AP 00009031 05/22/2019 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 24,798.39 0.00 24,798.39 AP 00009032 05/22/2019 RCCEA 1,719.00 0.00 1,719.00 AP 00009033 05/22/2019 RCPFA 11,845.74 0.00 11,845.74 AP 00009034 05/22/2019 SAN BERNARDINO CTY SHERIFFS DEPT 3,250,957.90 0.00 3,250,957.90 AP 00009035 05/22/2019 TANKO LIGHTING 377.40 0.00 377.40 AP 00400147 05/08/2019 A'JONTUE, ROSE ANN 676.80 0.00 676.80 AP 00400148 05/08/2019 ABSOLUTE SECURITY INTERNATIONAL INC 2,847.60 0.00 2,847.60 AP 00400149 05/08/2019 ACEY DECY EQUIPMENT INC. 579.91 0.00 579.91 AP 00400150 05/08/2019 ADAPT CONSULTING INC 1,377.83 0.00 1,377.83 AP 00400151 05/08/2019 ADVANCED AVANT GARDE CORP 800.00 0.00 800.00 AP 00400152 05/08/2019 AFLAC GROUP INSURANCE 40.97 0.00 40.97 AP 00400153 05/08/2019 AFLAC GROUP INSURANCE 7,082.34 0.00 7,082.34 AP 00400154 05/08/2019 ALHAZAMAH, REHAB AHMAD 758.44 0.00 758.44 AP 00400155 05/08/2019 ALLIANT INSURANCE SERVICES INC. 306.00 0.00 306.00 AP 00400156 05/08/2019 ANGIE'S REG 725.00 0.00 725.00 AP 00400157 05/08/2019 AQUABIO ENVIRONMENTAL TECHNOLOGIES INC. 1,745.00 0.00 1,745.00 AP 00400158 05/08/2019 ARCHITERRA DESIGN GROUP 17,759.75 0.00 17,759.75 AP 00400159 05/08/2019 BAKER & TAYLOR LLC 183.73 0.00 183.73 AP 00400160 05/08/2019 BEHAVIORAL ANALYSIS TRAINING INC 962.00 0.00 962.00 User: VLOPEZ - VERONICA LOPEZ Page: 2 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 22 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400161 05/08/2019 BERNELL HYDRAULICS INC 1,171.77 0.00 1,171.77 AP 00400162 05/08/2019 BISHOP COMPANY 441.72 0.00 441.72 AP 00400163 05/08/2019 BOEHRINGER INGELHEIM ANIMAL HEALTH USA INC 61.05 0.00 61.05 AP 00400165 05/08/2019 C V W D 34,113.45 73.60 34,187.05 *** AP 00400166 05/08/2019 CAL PERS LONG TERM CARE PROGRAM 152.48 0.00 152.48 AP 00400167 05/08/2019 CALDERON, PHILLIP 15.00 0.00 15.00 AP 00400168 05/08/2019 CALIFORNIA, STATE OF 314.11 0.00 314.11 AP 00400169 05/08/2019 CALIFORNIA, STATE OF 7.22 0.00 7.22 AP 00400170 05/08/2019 CALIFORNIA, STATE OF 8.44 0.00 8.44 AP 00400171 05/08/2019 CALIFORNIA, STATE OF 526.28 0.00 526.28 AP 00400172 05/08/2019 CALIFORNIA, STATE OF 250.00 0.00 250.00 AP 00400173 05/08/2019 CCS ORANGE COUNTY JANITORIAL INC. 0.00 1,492.84 1,492.84 AP 00400174 05/08/2019 CHARTER COMMUNICATIONS 7,892.45 6,362.24 14,254.69 *** AP 00400175 05/08/2019 CINTAS CORPORATION #150 5,659.73 0.00 5,659.73 AP 00400176 05/08/2019 CITY RENTALS 1,501.00 0.00 1,501.00 AP 00400177 05/08/2019 CLARKE PLUMBING SPECIALTIES INC. 388.20 0.00 388.20 AP 00400178 05/08/2019 CLASSE PARTY RENTALS 539.55 0.00 539.55 AP 00400179 05/08/2019 CONSOLIDATED ELECTRICAL DISTR INC 37.71 0.00 37.71 AP 00400180 05/08/2019 CONVERGEONE INC. 18,415.80 0.00 18,415.80 AP 00400181 05/08/2019 CORODATA MEDIA STORAGE INC 2,127.17 0.00 2,127.17 AP 00400182 05/08/2019 CPRS DISTRICT 11 530.00 0.00 530.00 AP 00400183 05/08/2019 CRIME SCENE STERI-CLEAN LLC 540.00 0.00 540.00 AP 00400184 05/08/2019 CT WEST INC. 8,738.09 0.00 8,738.09 AP 00400185 05/08/2019 DEALER ALTERNATIVE SOLUTIONS 1,965.13 0.00 1,965.13 AP 00400186 05/08/2019 DELTA DENTAL INSURANCE COMPANY 1,306.56 0.00 1,306.56 AP 00400187 05/08/2019 DELTA DENTAL INSURANCE COMPANY 41,959.99 0.00 41,959.99 AP 00400188 05/08/2019 DMV RENEWAL 52.00 0.00 52.00 AP 00400189 05/08/2019 DMV RENEWAL 52.00 0.00 52.00 AP 00400190 05/08/2019 DMV RENEWAL 52.00 0.00 52.00 AP 00400191 05/08/2019 DOLAN, JULIANN MARIE 500.00 0.00 500.00 AP 00400192 05/08/2019 ENGRAVE IT 0.00 60.00 60.00 AP 00400193 05/08/2019 FEDERAL EXPRESS CORP 20.36 0.00 20.36 AP 00400194 05/08/2019 FEDERAL EXPRESS CORP 60.53 0.00 60.53 AP 00400195 05/08/2019 FORD OF UPLAND INC 3,646.01 0.00 3,646.01 AP 00400196 05/08/2019 FOUR POINTS BY SHERATON 513.86 0.00 513.86 AP 00400197 05/08/2019 FRONTIER COMM 1,277.83 380.39 1,658.22 *** AP 00400198 05/08/2019 FRONTIER COMM 4,102.76 0.00 4,102.76 AP 00400199 05/08/2019 GAERLAN, LLYSA 7.00 0.00 7.00 AP 00400200 05/08/2019 GASAWAY, LLOYD K 66.48 0.00 66.48 AP 00400201 05/08/2019 GLOBALSTAR USA 171.17 0.00 171.17 AP 00400202 05/08/2019 GRAINGER 409.20 82.13 491.33 *** AP 00400203 05/08/2019 GRAYBAR ELECTRIC CO. 2,836.41 0.00 2,836.41 AP 00400204 05/08/2019 HAAKER EQUIPMENT CO 772.26 0.00 772.26 AP 00400205 05/08/2019 HANGTIME SPORTS 792.00 0.00 792.00 AP 00400206 05/08/2019 HAPPYORNOT AMERICAS INC 8,616.00 0.00 8,616.00 AP 00400207 05/08/2019 HAULAWAY STORAGE CONTAINERS INC. 239.68 0.00 239.68 AP 00400208 05/08/2019 HDL SOFTWARE LLC. 3,199.99 0.00 3,199.99 User: VLOPEZ - VERONICA LOPEZ Page: 3 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 23 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400209 05/08/2019 HEARTSAVERS LLC 242.00 0.00 242.00 AP 00400210 05/08/2019 HELLO KITTY CAFE 385.95 0.00 385.95 AP 00400211 05/08/2019 HENRY SCHEIN ANIMAL HEALTH SUPPLY 456.59 0.00 456.59 AP 00400212 05/08/2019 HERITAGE EDUCATION GROUP 834.00 0.00 834.00 AP 00400213 05/08/2019 HI LINE ELECTRIC COMPANY 516.35 0.00 516.35 AP 00400214 05/08/2019 HILLS PET NUTRITION SALES INC 1,289.88 0.00 1,289.88 AP 00400215 05/08/2019 HINDERLITER DE LLAMAS AND ASSOCIATES 9,326.04 0.00 9,326.04 AP 00400216 05/08/2019 HO, JOSEPHINE 150.00 0.00 150.00 AP 00400217 05/08/2019 IDEXX DISTRIBUTION INC 7,467.97 0.00 7,467.97 AP 00400218 05/08/2019 INTELESYS ONE INC 38,405.00 0.00 38,405.00 AP 00400219 05/08/2019 INTERNATIONAL LINE BUILDERS INC 2,474.80 0.00 2,474.80 AP 00400220 05/08/2019 INTERWEST CONSULTING GROUP INC 1,850.74 0.00 1,850.74 AP 00400221 05/08/2019 JESSICA HONG FAMILY TRUST 01/22 BAD 332.23 0.00 332.23 AP 00400222 05/08/2019 JIA, LIWEI 8.59 0.00 8.59 AP 00400223 05/08/2019 KOGGE, MICHAEL 300.00 0.00 300.00 AP 00400224 05/08/2019 LANTAI, KRIS 400.00 0.00 400.00 AP 00400225 05/08/2019 LDISCOVERY LLC 750.00 0.00 750.00 AP 00400226 05/08/2019 LEVERAGE INFORMATION SYSTEMS INC 6,104.91 0.00 6,104.91 AP 00400227 05/08/2019 LU'S LIGHTHOUSE INC 1,318.73 0.00 1,318.73 AP 00400228 05/08/2019 MARIPOSA LANDSCAPES INC 10,002.39 7,490.18 17,492.57 *** AP 00400229 05/08/2019 MCI 33.06 0.00 33.06 AP 00400230 05/08/2019 MCMASTER CARR SUPPLY COMPANY 48.64 0.00 48.64 AP 00400231 05/08/2019 MGT OF AMERICA INC 12,870.00 0.00 12,870.00 AP 00400232 05/08/2019 MIJAC ALARM COMPANY 730.00 186.00 916.00 *** AP 00400233 05/08/2019 MIN HAN, YOUNG 44.37 0.00 44.37 AP 00400234 05/08/2019 MINDFUL LIFE 112.00 0.00 112.00 AP 00400235 05/08/2019 MONTGOMERY HARDWARE CO 156.45 0.00 156.45 AP 00400236 05/08/2019 NEOPOST USA INC 492.35 0.00 492.35 AP 00400237 05/08/2019 ONTARIO WINNELSON CO 0.00 434.19 434.19 AP 00400238 05/08/2019 OPARC 352.00 0.00 352.00 AP 00400239 05/08/2019 ORKIN PEST CONTROL 544.44 956.27 1,500.71 *** AP 00400240 05/08/2019 P LOVE HELPING HANDS FOUNDATION 250.00 0.00 250.00 AP 00400241 05/08/2019 PACIFIC UTILITY INSTALLATION INC 50,827.23 0.00 50,827.23 AP 00400242 05/08/2019 PRE -PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00400243 05/08/2019 R AND R AUTOMOTIVE 788.27 0.00 788.27 AP 00400244 05/08/2019 RANCHO CUCAMONGA EQUESTRIAN PATROL 3,000.00 0.00 3,000.00 AP 00400245 05/08/2019 RANCHO CUCAMONGA TOWN SQUARE 4,341.10 0.00 4,341.10 AP 00400246 05/08/2019 RBM LOCK AND KEY SERVICE 29.63 0.00 29.63 AP 00400247 05/08/2019 RDO EQUIPMENT COMPANY 66.82 0.00 66.82 AP 00400248 05/08/2019 REYES, DAVID 280.00 0.00 280.00 AP 00400249 05/08/2019 ROADRUNNER PHARMACY 1,331.61 0.00 1,331.61 AP 00400250 05/08/2019 SABAH, DEENA 60.00 0.00 60.00 AP 00400251 05/08/2019 SAFE SOFTWARE INC 3,480.00 0.00 3,480.00 AP 00400252 05/08/2019 SAN BERNARDINO COUNTY SHERIFF'S DEPT 377.00 0.00 377.00 AP 00400253 05/08/2019 SAN BERNARDINO COUNTY TRANSPORTATION 0.00 897.15 897.15 AP 00400254 05/08/2019 SANGODKAR, SANDEEP 97.24 0.00 97.24 AP 00400255 05/08/2019 SAVANNAH ROSE CARRIAGES 550.00 0.00 550.00 User: VLOPEZ - VERONICA LOPEZ Page: 4 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 24 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400256 05/08/2019 SBPEA 1,560.68 0.00 1,560.68 AP 00400257 05/08/2019 SC FUELS 3,894.64 0.00 3,894.64 AP 00400258 05/08/2019 SEGERSTROM CENTER FOR THE ARTS 1,010.00 0.00 1,010.00 AP 00400259 05/08/2019 SEMPER SOLARIS 196.00 0.00 196.00 AP 00400260 05/08/2019 SHERIFFS COURT SERVICES 100.00 0.00 100.00 AP 00400261 05/08/2019 SIMPLYWELL 20.00 0.00 20.00 AP 00400262 05/08/2019 SIRSIDYNIX 2,500.00 0.00 2,500.00 AP 00400265 05/08/2019 SONSRAY MACHINERY LLC 179.68 0.00 179.68 AP 00400268 05/08/2019 SOUTHERN CALIFORNIA EDISON 21,583.80 509.02 22,092.82 *** AP 00400269 05/08/2019 SOUTHERN CALIFORNIA EDISON 740.49 0.00 740.49 AP 00400270 05/08/2019 SPAGNOLO, SAM 21.00 0.00 21.00 AP 00400271 05/08/2019 STANLEY R HOFFMAN ASSOCIATES INC 7,230.80 0.00 7,230.80 AP 00400272 05/08/2019 STATE CONTROLLER'S OFFICE 2,959.56 0.00 2,959.56 AP 00400273 05/08/2019 STEVES TOWING 253.00 0.00 253.00 AP 00400274 05/08/2019 STINSON IV, ALLEN 150.00 0.00 150.00 AP 00400275 05/08/2019 STOTZ EQUIPMENT 1,468.76 0.00 1,468.76 AP 00400276 05/08/2019 SYSCO LOS ANGELES INC 655.94 0.00 655.94 AP 00400277 05/08/2019 TAHQUITZ HIGH SCHOOL ASB 648.32 0.00 648.32 AP 00400278 05/08/2019 TALBOT, GREG 9.00 0.00 9.00 AP 00400279 05/08/2019 TESLA ENERGY OPERATIONS INC 395.65 0.00 395.65 AP 00400280 05/08/2019 THE COUNSELING TEAM INTERNATIONAL 750.00 0.00 750.00 AP 00400281 05/08/2019 TINT CITY WINDOW TINTING 260.00 0.00 260.00 AP 00400282 05/08/2019 TOMCO LLC 8,610.00 0.00 8,610.00 AP 00400283 05/08/2019 TROYAN, LINDA A 1,138.01 0.00 1,138.01 AP 00400284 05/08/2019 TUNURI, LIZA 52.43 0.00 52.43 AP 00400285 05/08/2019 U.S. BANK PARS ACCT #6746022500 1,085.14 0.00 1,085.14 AP 00400286 05/08/2019 ULINE 97.10 0.00 97.10 AP 00400287 05/08/2019 UNITED PACIFIC SERVICES INC 59,796.00 0.00 59,796.00 AP 00400288 05/08/2019 UNITED SITE SERVICES OF CA INC 281.34 0.00 281.34 AP 00400289 05/08/2019 UNITED WAY 60.00 0.00 60.00 AP 00400290 05/08/2019 UNIVERSAL FLEET SUPPLY 0.00 28.64 28.64 AP 00400291 05/08/2019 UPLAND AUTO TRIM 550.00 0.00 550.00 AP 00400292 05/08/2019 UPS 73.46 0.00 73.46 AP 00400293 05/08/2019 UTILIQUEST 2,508.57 0.00 2,508.57 AP 00400294 05/08/2019 VELOCITY TRUCK CENTERS 1,988.37 0.00 1,988.37 AP 00400295 05/08/2019 VERIZON WIRELESS - LA 3,731.17 0.00 3,731.17 AP 00400296 05/08/2019 VICTOR MEDICAL COMPANY 3,172.02 0.00 3,172.02 AP 00400297 05/08/2019 VISION COMMUNICATIONS CO 1,917.32 0.00 1,917.32 AP 00400298 05/08/2019 VOHNE LICHE KENNELS INC 125.00 0.00 125.00 AP 00400299 05/08/2019 VULCAN MATERIALS COMPANY 5,952.40 0.00 5,952.40 AP 00400300 05/08/2019 WAKEFIELD & ASSOCIATES INC 0.00 302.00 302.00 AP 00400301 05/08/2019 WAXIE SANITARY SUPPLY 10,194.58 0.00 10,194.58 AP 00400302 05/08/2019 WESTERN FABRICATORS 2,963.13 0.00 2,963.13 AP 00400303 05/08/2019 WESTERN UNIVERSITY OF HEALTH SCIENCE 625.00 0.00 625.00 AP 00400304 05/08/2019 WESTRUX INTERNATIONAL INC 255.90 0.00 255.90 AP 00400305 05/08/2019 WILSON & BELL AUTO SERVICE 6,851.80 0.00 6,851.80 AP 00400306 05/08/2019 WONG, BARBARA G 325.00 0.00 325.00 User: VLOPEZ - VERONICA LOPEZ Page: 5 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 25 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400307 05/08/2019 ZOETIS US LLC 1,516.80 0.00 1,516.80 AP 00400308 05/08/2019 ZONES CORPORATE SOLUTIONS 0.00 442.71 442.71 AP 00400309 05/09/2019 AIRGAS USA LLC 2,389.42 0.00 2,389.42 AP 00400310 05/09/2019 BEST BEST AND KRIEGER 2,157.50 0.00 2,157.50 AP 00400315 05/09/2019 BRODART BOOKS 12,102.06 0.00 12,102.06 AP 00400316 05/09/2019 BSN SPORTS LLC 348.24 0.00 348.24 AP 00400317 05/09/2019 CARQUEST AUTO PARTS 1,330.71 0.00 1,330.71 AP 00400318 05/09/2019 DEMCOINC 150.45 0.00 150.45 AP 00400319 05/09/2019 DIAMOND ENVIRONMENTAL SERVICES 305.78 0.00 305.78 AP 00400320 05/09/2019 EWING IRRIGATION PRODUCTS 133.56 0.00 133.56 AP 00400321 05/09/2019 GRANICUS INC 2,050.00 0.00 2,050.00 AP 00400322 05/09/2019 HOSE MAN INC 243.83 0.00 243.83 AP 00400323 05/09/2019 LENOVO (UNITED STATES) INC. 75,882.94 0.00 75,882.94 AP 00400324 05/09/2019 LN CURTIS AND SONS 0.00 4,187.52 4,187.52 AP 00400325 05/09/2019 MINUTEMAN PRESS 3,124.08 0.00 3,124.08 AP 00400326 05/09/2019 MUSIC THEATRE INTERNATIONAL 2,670.00 0.00 2,670.00 AP 00400328 05/09/2019 OFFICE DEPOT 4,123.47 2,564.06 6,687.53 *** AP 00400329 05/09/2019 PSA PRINT GROUP 127.15 0.00 127.15 AP 00400330 05/09/2019 SHRED IT USA LLC 408.72 0.00 408.72 AP 00400331 05/09/2019 SIEMENS MOBILITY INC 177,204.85 0.00 177,204.85 AP 00400332 05/09/2019 SIMPLOT PARTNERS 804.90 0.00 804.90 AP 00400333 05/09/2019 SITEONE LANDSCAPE SUPPLY LLC 12,301.73 0.00 12,301.73 AP 00400334 05/09/2019 SNAP ON INDUSTRIAL 358.81 0.00 358.81 AP 00400335 05/09/2019 STABILIZER SOLUTIONS INC 732.00 0.00 732.00 AP 00400336 05/09/2019 SUNRISE FORD 1,194.32 0.00 1,194.32 AP 00400337 05/09/2019 TARGET SPECIALTY PRODUCTS 4,921.73 0.00 4,921.73 AP 00400338 05/09/2019 THOMPSON PLUMBING SUPPLY INC 1,516.30 0.00 1,516.30 AP 00400339 05/09/2019 LOVE, PAULA 250.00 0.00 250.00 AP 00400340 05/15/2019 ABSOLUTE SECURITY INTERNATIONAL INC 17,348.89 0.00 17,348.89 AP 00400341 05/15/2019 ADAPT CONSULTING INC 0.00 772.64 772.64 AP 00400342 05/15/2019 AGENCY FOR THE PERFORMING ARTS INC. 17,500.00 0.00 17,500.00 AP 00400343 05/15/2019 ALTUM GROUP, THE 2,296.25 0.00 2,296.25 AP 00400344 05/15/2019 AMERICAN RECYCLED PRODUCTS 1,026.23 0.00 1,026.23 AP 00400345 05/15/2019 ASSI SECURITY 1,435.00 0.00 1,435.00 AP 00400346 05/15/2019 AT&T MOBILITY 0.00 86.46 86.46 AP 00400347 05/15/2019 AVAST ENTERTAINMENT 510.00 0.00 510.00 AP 00400348 05/15/2019 BARR'S FURNITURE 0.00 1,058.96 1,058.96 AP 00400349 05/15/2019 BARRY ANINAG INVESTIGATIONS LLC 3,883.75 0.00 3,883.75 AP 00400350 05/15/2019 BLUM ELECTRIC 435.00 0.00 435.00 AP 00400351 05/15/2019 BOOT BARN INC. 156.23 0.00 156.23 AP 00400352 05/15/2019 C V W D 0.00 723.56 723.56 AP 00400356 05/15/2019 C V W D 62,122.04 1,693.06 63,815.10 *** AP 00400357 05/15/2019 CALIFORNIA DPT OF TAX & FEE ADMINISTRATION 1,223.82 84.48 1,308.30 *** AP 00400358 05/15/2019 CALIFORNIA UTILITIES EMERGENCY ASSOC. 500.00 0.00 500.00 AP 00400359 05/15/2019 CALIX INC. 5,995.00 0.00 5,995.00 AP 00400360 05/15/2019 CAMERON -DANIEL PC 2,196.00 0.00 2,196.00 AP 00400361 05/15/2019 CCS ORANGE COUNTY JANITORIAL INC. 0.00 685.00 685.00 User: VLOPEZ - VERONICA LOPEZ Page: 6 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 26 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400362 05/15/2019 CINTAS CORPORATION #150 0.00 752.54 752.54 AP 00400363 05/15/2019 CLARKE PLUMBING SPECIALTIES INC. 84.20 0.00 84.20 AP 00400364 05/15/2019 COLLINS COLLINS MUIR & STEWART LLP 530.50 0.00 530.50 AP 00400365 05/15/2019 CONVERGEONE INC. 7,394.38 0.00 7,394.38 AP 00400366 05/15/2019 CORELOGIC SOLUTIONS LLC 257.50 0.00 257.50 AP 00400367 05/15/2019 CSMFO 140.00 0.00 140.00 AP 00400368 05/15/2019 DEPARTMENT OF CONSUMER AFFAIRS 115.00 0.00 115.00 AP 00400369 05/15/2019 DIG SAFE BOARD 171.07 0.00 171.07 AP 00400370 05/15/2019 E GROUP, THE 450.00 0.00 450.00 AP 00400371 05/15/2019 ELECNOR BELCO ELECTRIC INC 25,154.54 0.00 25,154.54 AP 00400372 05/15/2019 EMBROIDME 340.30 0.00 340.30 AP 00400373 05/15/2019 ERICKSON HALL CONSTRUCTION 0.00 61,250.00 61,250.00 AP 00400374 05/15/2019 EXPERIAN 52.00 0.00 52.00 AP 00400375 05/15/2019 FORD OF UPLAND INC 1,063.49 0.00 1,063.49 AP 00400376 05/15/2019 FORTIN LAW GROUP 2,107.95 0.00 2,107.95 AP 00400377 05/15/2019 FREYRE, SOPHIA 12.92 0.00 12.92 AP 00400378 05/15/2019 FRONTIER COMM 167.48 26.47 193.95 *** AP 00400379 05/15/2019 FS CONTRACTORS INC 2,184.35 0.00 2,184.35 AP 00400380 05/15/2019 GEOGRAPHICS 4,087.25 0.00 4,087.25 AP 00400381 05/15/2019 GONSALVES AND SON, JOE A 3,000.00 0.00 3,000.00 AP 00400382 05/15/2019 GOVERNANCE SCIENCES GROUP INC 4,900.00 0.00 4,900.00 AP 00400383 05/15/2019 GRAINGER 587.76 0.00 587.76 AP 00400384 05/15/2019 HEARTSAVERS LLC 176.00 0.00 176.00 AP 00400385 05/15/2019 HO, JOSEPHINE 834.00 0.00 834.00 AP 00400386 05/15/2019 HOLLIS, WILLIAM 300.00 0.00 300.00 AP 00400387 05/15/2019 HOME DEPOT CREDIT SERVICES 133.82 0.00 133.82 AP 00400388 05/15/2019 HOYT LUMBER CO., SM 0.00 146.25 146.25 AP 00400389 05/15/2019 INLAND EMPIRE MEDIA GROUP INC 1,995.00 0.00 1,995.00 AP 00400390 05/15/2019 INLAND FAIR HOUSING AND MEDIATION BOARD 1,162.04 0.00 1,162.04 AP 00400391 05/15/2019 INNERLINE ENGINEERING INC 1,148.00 0.00 1,148.00 AP 00400392 05/15/2019 INTERNATIONAL LINE BUILDERS INC 376,267.45 0.00 376,267.45 AP 00400393 05/15/2019 INTERSTATE BATTERIES 339.72 0.00 339.72 AP 00400394 05/15/2019 IRON MOUNTAIN OSDP 874.49 0.00 874.49 AP 00400395 05/15/2019 ITRON INC 2,088.91 0.00 2,088.91 AP 00400396 05/15/2019 K -K WOODWORKING 21.52 0.00 21.52 AP 00400397 05/15/2019 KINDRED CORPORATION 880.00 0.00 880.00 AP 00400398 05/15/2019 KRONOS INC 0.00 1,075.00 1,075.00 AP 00400399 05/15/2019 KULAR TRUCK LINE INC 5,000.00 0.00 5,000.00 AP 00400400 05/15/2019 KVAC ENVIRONMENTAL SERVICES INC 1,509.00 0.00 1,509.00 AP 00400401 05/15/2019 LEE, DONALD 63.59 0.00 63.59 AP 00400402 05/15/2019 LIEBERT CASSIDY WHITMORE 7,320.95 350.00 7,670.95 *** AP 00400403 05/15/2019 LIFE ASSIST INC 0.00 873.81 873.81 AP 00400404 05/15/2019 LIPOCK'S ACCOUNTING SERVICES INC 1,187.50 0.00 1,187.50 AP 00400405 05/15/2019 LITTLE BEAR PRODUCTIONS 250.00 0.00 250.00 AP 00400406 05/15/2019 LOTUS USA INC 0.00 40,027.58 40,027.58 AP 00400407 05/15/2019 LOZANO SMITH LLP 377.00 0.00 377.00 AP 00400408 05/15/2019 MAGELLAN ADVISORS LLC 32,188.12 0.00 32,188.12 User: VLOPEZ - VERONICA LOPEZ Page: 7 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 27 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400409 05/15/2019 MARIPOSA LANDSCAPES INC 8,726.43 0.00 8,726.43 AP 00400410 05/15/2019 MARK CHRISTOPHER INC 54.29 0.00 54.29 AP 00400411 05/15/2019 MARLINK SA INC 0.00 169.03 169.03 AP 00400412 05/15/2019 MAY III, RICHARD 15.00 0.00 15.00 AP 00400413 05/15/2019 MCMASTER CARR SUPPLY COMPANY 252.21 0.00 252.21 AP 00400414 05/15/2019 MESSINA AND ASSOCIATES INC 0.00 1,187.50 1,187.50 AP 00400415 05/15/2019 MIDWEST TAPE 4,638.96 0.00 4,638.96 AP 00400416 05/15/2019 MMASC 85.00 0.00 85.00 AP 00400417 05/15/2019 MUHAMMED, ALIYYAH 25.00 0.00 25.00 AP 00400418 05/15/2019 MUTUAL PROPANE 0.00 1,297.64 1,297.64 AP 00400419 05/15/2019 MYERS TIRE SUPPLY COMPANY 563.62 0.00 563.62 AP 00400420 05/15/2019 NAPA AUTO PARTS 76.01 87.02 163.03 *** AP 00400421 05/15/2019 OCCUPATIONAL HEALTH CTRS OF CA 0.00 293.00 293.00 AP 00400422 05/15/2019 ONTARIO WINNELSON CO 360.91 0.00 360.91 AP 00400423 05/15/2019 ONTARIO, CITY OF 11,321.84 0.00 11,321.84 AP 00400424 05/15/2019 ONTARIO, CITY OF 197,042.62 0.00 197,042.62 AP 00400425 05/15/2019 ONWARD ENGINEERING 11,924.50 0.00 11,924.50 AP 00400426 05/15/2019 PANE, KASIDY 15.00 0.00 15.00 AP 00400427 05/15/2019 PETES ROAD SERVICE INC 1,325.20 0.00 1,325.20 AP 00400428 05/15/2019 PIC-O-RAMA 350.00 0.00 350.00 AP 00400429 05/15/2019 PIP PRINTING 326.32 0.00 326.32 AP 00400430 05/15/2019 POSTAL PERFECT 75.00 0.00 75.00 AP 00400431 05/15/2019 PRO FORCE LAW ENFORCEMENT 0.00 446.22 446.22 AP 00400432 05/15/2019 RANCHO WEST ANIMAL HOSPITAL 25.00 0.00 25.00 AP 00400433 05/15/2019 RBM LOCK AND KEY SERVICE 305.67 0.00 305.67 AP 00400434 05/15/2019 RDO EQUIPMENT COMPANY 1,156.97 0.00 1,156.97 AP 00400435 05/15/2019 RICHARD WIGHTMAN CONSTRUCTION INC 1,900.00 0.00 1,900.00 AP 00400436 05/15/2019 RODAS' AUTO REPAIR 6,054.19 0.00 6,054.19 AP 00400437 05/15/2019 ROSE BRAND WIPERS INC 385.01 0.00 385.01 AP 00400438 05/15/2019 S.CALIF MUNICIPAL ATHLETIC FEDERATION 310.00 0.00 310.00 AP 00400439 05/15/2019 SAFE -ENTRY TECHNICAL INC 0.00 375.00 375.00 AP 00400440 05/15/2019 SAFETY CENTER INC 2,850.00 0.00 2,850.00 AP 00400441 05/15/2019 SAN BERNARDINO CTY AUDITOR CONTROLLER 130.00 0.00 130.00 AP 00400442 05/15/2019 SAN BERNARDINO CTY FIRE PROTECTION DIST 0.00 420.00 420.00 AP 00400443 05/15/2019 SC FUELS 27,985.56 0.00 27,985.56 AP 00400444 05/15/2019 SEVOLD, AMANDA 675.00 0.00 675.00 AP 00400445 05/15/2019 SHEAKLEY PENSION ADMINISTRATION 436.20 0.00 436.20 AP 00400446 05/15/2019 SHEAKLEY PENSION ADMINISTRATION 0.00 196.10 196.10 AP 00400447 05/15/2019 SHOETERIA 349.06 0.00 349.06 AP 00400448 05/15/2019 SILVER & WRIGHT LLP 85,946.80 0.00 85,946.80 AP 00400449 05/15/2019 SIMPLYWELL 1,150.00 0.00 1,150.00 AP 00400450 05/15/2019 SIVARAJAN, RAGU 59.88 0.00 59.88 AP 00400451 05/15/2019 SNAWDER, RICK 0.00 470.34 470.34 AP 00400452 05/15/2019 SONSRAY MACHINERY LLC 322.22 0.00 322.22 AP 00400453 05/15/2019 SOUTH COAST AQMD 0.00 531.92 531.92 AP 00400458 05/15/2019 SOUTHERN CALIFORNIA EDISON 20,754.02 1,992.97 22,746.99 *** AP 00400459 05/15/2019 SOUTHERN CALIFORNIA EDISON 1,454.49 0.00 1,454.49 User: VLOPEZ - VERONICA LOPEZ Page: 8 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400460 05/15/2019 SPRINT 0.00 121.95 121.95 AP 00400461 05/15/2019 STERLING COFFEE SERVICE 827.90 0.00 827.90 AP 00400462 05/15/2019 STOTZ EQUIPMENT 206.84 0.00 206.84 AP 00400463 05/15/2019 SUSAN JACKSON HARDEN INC. 2,500.00 0.00 2,500.00 AP 00400464 05/15/2019 TABOADA, SHENAMARIE 15.00 0.00 15.00 AP 00400465 05/15/2019 TIREHUB LLC 1,782.19 0.00 1,782.19 AP 00400466 05/15/2019 TOLL, RICHARD 0.00 270.00 270.00 AP 00400467 05/15/2019 TORO TOWING 620.00 0.00 620.00 AP 00400468 05/15/2019 U.S. BANK PARS ACCT #6746022500 22,018.25 0.00 22,018.25 AP 00400469 05/15/2019 U.S. BANK PARS ACCT #6746022500 1,085.14 0.00 1,085.14 AP 00400470 05/15/2019 UNDERGROUND SVC ALERT OF SO CAL 146.95 0.00 146.95 AP 00400471 05/15/2019 UNIVERSAL FLEET SUPPLY 0.00 139.97 139.97 AP 00400472 05/15/2019 UPS 29.00 0.00 29.00 AP 00400473 05/15/2019 UTILIQUEST 746.08 0.00 746.08 AP 00400474 05/15/2019 VERIZON WIRELESS - LA 80.52 0.00 80.52 AP 00400475 05/15/2019 VERIZON WIRELESS - LA 101.33 0.00 101.33 AP 00400476 05/15/2019 VICTOR MEDICAL COMPANY 1,311.85 0.00 1,311.85 AP 00400477 05/15/2019 VILLENAS, FABIAN 34.90 0.00 34.90 AP 00400478 05/15/2019 VIRTUAL PROJECT MANAGER INC 500.00 0.00 500.00 AP 00400479 05/15/2019 VULCAN MATERIALS COMPANY 1,653.78 0.00 1,653.78 AP 00400480 05/15/2019 WAXIE SANITARY SUPPLY 4,927.97 0.00 4,927.97 AP 00400481 05/15/2019 WESTERN UNIVERSITY OF HEALTH SCIENCE 330.00 0.00 330.00 AP 00400482 05/15/2019 WESTLAND GROUP INC 15,267.50 0.00 15,267.50 AP 00400483 05/15/2019 WHITE HOUSE PHOTO INC 1,715.00 0.00 1,715.00 AP 00400484 05/15/2019 XMEDIUS 2,540.00 0.00 2,540.00 AP 00400485 05/16/2019 ABC LOCKSMITHS 84.46 0.00 84.46 AP 00400486 05/16/2019 AIR EXCHANGE INC 0.00 3,738.68 3,738.68 AP 00400487 05/16/2019 AIRGAS USA LLC 0.00 301.75 301.75 AP 00400488 05/16/2019 CARQUEST AUTO PARTS 87.66 0.00 87.66 AP 00400489 05/16/2019 EMCOR SERVICES 17,188.00 0.00 17,188.00 AP 00400490 05/16/2019 FONTANA RADIATOR SERVICE 0.00 139.65 139.65 AP 00400491 05/16/2019 GENERATOR SERVICES CO 776.38 553.00 1,329.38 *** AP 00400492 05/16/2019 HERC RENTALS INC. 1,105.65 0.00 1,105.65 AP 00400493 05/16/2019 INLAND VALLEY DAILY BULLETIN 6,713.20 0.00 6,713.20 AP 00400494 05/16/2019 MINUTEMAN PRESS 1,146.98 0.00 1,146.98 AP 00400495 05/16/2019 OFFICE DEPOT 538.81 -53.53 485.28 *** AP 00400496 05/16/2019 PSA PRINT GROUP 1,542.68 38.79 1,581.47 *** AP 00400497 05/16/2019 SAFETY KLEEN SYSTEMS INC 0.00 210.11 210.11 AP 00400498 05/16/2019 SUNRISE FORD 46.19 0.00 46.19 AP 00400499 05/16/2019 TARGET SPECIALTY PRODUCTS 2,171.03 0.00 2,171.03 AP 00400500 05/16/2019 VISTA PAINT 1,332.12 0.00 1,332.12 AP 00400501 05/22/2019 CURATALO, JAMES 0.00 2,057.83 2,057.83 AP 00400502 05/22/2019 JERKINS, PATRICK 0.00 1,472.46 1,472.46 AP 00400503 05/22/2019 KIRKPATRICK, WILLIAM 0.00 1,525.78 1,525.78 AP 00400504 05/22/2019 TOWNSEND, JAMES 0.00 2,057.83 2,057.83 AP 00400505 05/22/2019 WALKER, KENNETH 0.00 258.83 258.83 AP 00400506 05/22/2019 49ER COMMUNICATIONS 0.00 1,555.85 1,555.85 User: VLOPEZ - VERONICA LOPEZ Page: 9 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 29 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400507 05/22/2019 A & M FIRST AID INC 2,596.62 0.00 2,596.62 AP 00400508 05/22/2019 ABLE BUILDING MAINTENANCE 4,390.70 0.00 4,390.70 AP 00400509 05/22/2019 ACEY DECY EQUIPMENT INC. 444.14 0.00 444.14 AP 00400510 05/22/2019 ADVANCED CHEMICAL TRANSPORT 1,376.50 0.00 1,376.50 AP 00400511 05/22/2019 AFLAC GROUP INSURANCE 40.97 0.00 40.97 AP 00400512 05/22/2019 AFLAC GROUP INSURANCE 4,709.56 0.00 4,709.56 AP 00400513 05/22/2019 ALL WELDING 70.00 0.00 70.00 AP 00400514 05/22/2019 ALLIANT INSURANCE SERVICES INC. 1,532.00 0.00 1,532.00 AP 00400515 05/22/2019 ALTUM GROUP, THE 12,255.25 0.00 12,255.25 AP 00400516 05/22/2019 AMAZING SCHOOL ASSEMBLIES 1,400.00 0.00 1,400.00 AP 00400517 05/22/2019 AMERICAN SCALE CO INC 0.00 205.50 205.50 AP 00400518 05/22/2019 ANTECH DIAGNOSTICS 2,260.00 0.00 2,260.00 AP 00400519 05/22/2019 ASSI SECURITY 105.00 0.00 105.00 AP 00400520 05/22/2019 AUFBAU CORPORATION 22,010.00 0.00 22,010.00 AP 00400521 05/22/2019 AUTO AND RV SPECIALISTS INC. 166.21 0.00 166.21 AP 00400522 05/22/2019 BAKER & TAYLOR LLC 90.59 0.00 90.59 AP 00400523 05/22/2019 BANK OF NEW YORK MELLON, THE 1,750.00 0.00 1,750.00 AP 00400524 05/22/2019 BERNELL HYDRAULICS INC 922.12 0.00 922.12 AP 00400525 05/22/2019 BRIGHTVIEW LANDSCAPE SERVICES INC. 2,661.43 0.00 2,661.43 AP 00400526 05/22/2019 BROWN JR., STEVEN 0.00 150.00 150.00 AP 00400527 05/22/2019 C V W D 467.20 0.00 467.20 AP 00400531 05/22/2019 C V W D 48,160.04 422.74 48,582.78 *** AP 00400532 05/22/2019 CAL PERS LONG TERM CARE PROGRAM 152.48 0.00 152.48 AP 00400533 05/22/2019 CALIFORNIA PROFESSIONAL ENGINEERING INC 46,183.56 0.00 46,183.56 AP 00400534 05/22/2019 CALIFORNIA, STATE OF 314.11 0.00 314.11 AP 00400535 05/22/2019 CALIFORNIA, STATE OF 8.44 0.00 8.44 AP 00400536 05/22/2019 CALIFORNIA, STATE OF 526.28 0.00 526.28 AP 00400537 05/22/2019 CALIFORNIA, STATE OF 250.00 0.00 250.00 AP 00400538 05/22/2019 CALIFORNIA, STATE OF 7.22 0.00 7.22 AP 00400539 05/22/2019 CCS ORANGE COUNTY JANITORIAL INC. 60,758.93 0.00 60,758.93 AP 00400540 05/22/2019 CENTRAL SUPPLY INTERNATIONAL 0.00 391.19 391.19 AP 00400541 05/22/2019 CHAMPION AWARDS AND SPECIALTIES 38.79 0.00 38.79 AP 00400542 05/22/2019 CHASE PARTNERS LTD 6,600.00 0.00 6,600.00 AP 00400543 05/22/2019 CHINO MOWER AND ENGINE SERVICE 536.05 0.00 536.05 AP 00400544 05/22/2019 CIAGLIA, MELISSA 100.00 0.00 100.00 AP 00400545 05/22/2019 CINTAS CORPORATION #150 1,125.38 240.21 1,365.59 *** AP 00400546 05/22/2019 CITY OF UPLAND 15.00 0.00 15.00 AP 00400547 05/22/2019 CITY RENTALS 25.13 0.00 25.13 AP 00400548 05/22/2019 CIVIC SOLUTIONS INC 19,875.00 0.00 19,875.00 AP 00400549 05/22/2019 CLAIREMONT EQUIPMENT COMPANY 777.38 0.00 777.38 AP 00400550 05/22/2019 CLARKE PLUMBING SPECIALTIES INC. 2,126.62 0.00 2,126.62 AP 00400551 05/22/2019 CONSOLIDATED ELECTRICAL DISTR INC 609.65 1,470.42 2,080.07 *** AP 00400552 05/22/2019 COSTAR REALTY INFORMATION INC 727.32 0.00 727.32 AP 00400553 05/22/2019 COUNTRY ESTATE FENCE CO INC 2,102.13 0.00 2,102.13 AP 00400554 05/22/2019 CRAYON SOFTWARE EXPERTS LLC 324,813.48 37,520.00 362,333.48 *** AP 00400555 05/22/2019 CREATIVE BRAIN LEARNING 135.00 0.00 135.00 AP 00400556 05/22/2019 D & D SERVICES INC. 451.50 0.00 451.50 User: VLOPEZ - VERONICA LOPEZ Page: 10 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 30 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400557 05/22/2019 D AND K CONCRETE COMPANY 2,192.17 2,320.92 4,513.09 *** AP 00400558 05/22/2019 DAISY 2,916.51 0.00 2,916.51 AP 00400559 05/22/2019 DANIELS TIRE SERVICE 0.00 4,277.33 4,277.33 AP 00400560 05/22/2019 DELSI, ISAIAH D. 0.00 324.00 324.00 AP 00400561 05/22/2019 DEPARTMENT OF CONSUMER AFFAIRS 115.00 0.00 115.00 AP 00400562 05/22/2019 DEPARTMENT OF JUSTICE 2,030.00 0.00 2,030.00 AP 00400563 05/22/2019 DIRECTV 66.99 0.00 66.99 AP 00400564 05/22/2019 DIRECTV 74.54 0.00 74.54 AP 00400565 05/22/2019 DOG WASTE DEPOT 1,907.01 0.00 1,907.01 AP 00400566 05/22/2019 DREAM SHAPERS 350.00 0.00 350.00 AP 00400567 05/22/2019 ECOLAB INC. 466.55 0.00 466.55 AP 00400568 05/22/2019 EMPLOYMENT DEVELOPMENT DEPT. 0.00 3,150.00 3,150.00 AP 00400569 05/22/2019 ENGEBRETSON, ERIK WAYNN 360.00 0.00 360.00 AP 00400570 05/22/2019 ENGLISH, DENISE 350.00 0.00 350.00 AP 00400571 05/22/2019 EXECUTIVE AUTO DETAIL 0.00 460.00 460.00 AP 00400572 05/22/2019 FACER, LINDA 60.00 0.00 60.00 AP 00400573 05/22/2019 FEDERAL EXPRESS CORP 17.64 0.00 17.64 AP 00400574 05/22/2019 FEHR AND PEERS 28,605.00 0.00 28,605.00 AP 00400575 05/22/2019 FORD OF UPLAND INC 563.64 0.00 563.64 AP 00400576 05/22/2019 FORTUNE FENCING 480.00 0.00 480.00 AP 00400577 05/22/2019 FRANKLIN TRUCK PARTS 0.00 567.70 567.70 AP 00400578 05/22/2019 FRONTIER COMM 1,621.01 907.84 2,528.85 *** AP 00400579 05/22/2019 GALLEGOS, OSCAR 42.00 0.00 42.00 AP 00400580 05/22/2019 GATEWAY PET CEMETERY AND CREMATORY 750.00 0.00 750.00 AP 00400581 05/22/2019 GEORGE HILLS COMPANY 1,880.94 0.00 1,880.94 AP 00400582 05/22/2019 GRACIA, JENNIFER HUNT 48.11 0.00 48.11 AP 00400583 05/22/2019 GRAINGER 426.12 139.49 565.61 *** AP 00400584 05/22/2019 GRAPHICS FACTORY PRINTING INC. 334.03 0.00 334.03 AP 00400585 05/22/2019 HANGTIME SPORTS 396.00 0.00 396.00 AP 00400586 05/22/2019 HARRISON, ANTHONY J 33.00 0.00 33.00 AP 00400587 05/22/2019 HENRY SCHEIN ANIMAL HEALTH SUPPLY 164.03 0.00 164.03 AP 00400588 05/22/2019 HI WAY SAFETY INC 2,812.89 0.00 2,812.89 AP 00400589 05/22/2019 HILLS PET NUTRITION SALES INC 944.92 0.00 944.92 AP 00400590 05/22/2019 HOLE PUNCH DESIGN 2,000.00 0.00 2,000.00 AP 00400591 05/22/2019 HOYT LUMBER CO., SM 0.00 75.38 75.38 AP 00400592 05/22/2019 ICE DATA PRICING AND REFERENCE DATA LLC 141.21 0.00 141.21 AP 00400593 05/22/2019 IDEXX DISTRIBUTION INC 4,583.87 0.00 4,583.87 AP 00400594 05/22/2019 INDERWEISCHE, MATT 891.00 0.00 891.00 AP 00400595 05/22/2019 INDUSTRIAL HARDWARE AND SERVICE CO 138.73 0.00 138.73 AP 00400596 05/22/2019 INLAND DESERT SECURITY & COMMUNICATIONS INC 50.00 0.00 50.00 AP 00400597 05/22/2019 INLAND PRESORT & MAILING SERVICES 229.41 0.00 229.41 AP 00400598 05/22/2019 INLAND VALLEY DANCE ACADEMY 3,624.00 0.00 3,624.00 AP 00400599 05/22/2019 INLAND VALLEY EMERGENCY PET CLINIC 167.00 0.00 167.00 AP 00400600 05/22/2019 INTERSTATE BATTERIES 1,529.37 758.02 2,287.39 *** AP 00400601 05/22/2019 JOHNNY ALLEN TENNIS ACADEMY 3,699.00 0.00 3,699.00 AP 00400602 05/22/2019 KIMLEY HORN AND ASSOCIATES INC 7,483.34 0.00 7,483.34 AP 00400603 05/22/2019 KINDRED CORPORATION 28,247.54 0.00 28,247.54 User: VLOPEZ - VERONICA LOPEZ Page: 11 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 31 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400604 05/22/2019 LAOYAN, CARMELITA 250.00 0.00 250.00 AP 00400605 05/22/2019 LEVEL 3 COMMUNICATIONS LLC 5,391.94 0.00 5,391.94 AP 00400606 05/22/2019 LIFE ASSIST INC 0.00 3,288.50 3,288.50 AP 00400607 05/22/2019 LIFEWAY CHURCH 10,000.00 0.00 10,000.00 AP 00400608 05/22/2019 LISSNER, ROBIN 46.56 0.00 46.56 AP 00400609 05/22/2019 LITTLE, MARC 363.00 0.00 363.00 AP 00400612 05/22/2019 LOWES COMPANIES INC. 6,346.43 3,732.91 10,079.34 *** AP 00400613 05/22/2019 MAIN STREET SIGNS 1,237.99 0.00 1,237.99 AP 00400614 05/22/2019 MC AVOY & MARKHAM 1,067.69 0.00 1,067.69 AP 00400615 05/22/2019 MCMASTER CARR SUPPLY COMPANY 185.90 0.00 185.90 AP 00400616 05/22/2019 MEDINA, FLORENCE THALIA 251.00 0.00 251.00 AP 00400617 05/22/2019 MEDIWASTE DISPOSAL 40.00 0.00 40.00 AP 00400618 05/22/2019 MEDLEY FIRE PROTECTION INC 7,950.00 0.00 7,950.00 AP 00400619 05/22/2019 MICROSOFT CORPORATION -MICROSOFT IGNITE 2019 9,580.00 0.00 9,580.00 AP 00400620 05/22/2019 MIDWEST TAPE 1,985.11 0.00 1,985.11 AP 00400621 05/22/2019 MOON VALLEY NURSERY LLC 5,600.63 0.00 5,600.63 AP 00400622 05/22/2019 MRC SMART TECHNOLOGY SOLUTIONS 945.41 0.00 945.41 AP 00400623 05/22/2019 MUSICLAND 210.00 0.00 210.00 AP 00400624 05/22/2019 MUSICSTAR 1,621.80 0.00 1,621.80 AP 00400625 05/22/2019 NAPA AUTO PARTS 208.74 300.04 508.78 *** AP 00400626 05/22/2019 NATIONAL SAFETY COUNCIL 700.00 0.00 700.00 AP 00400627 05/22/2019 NEWCO DISTRIBUTORS INC 370.01 0.00 370.01 AP 00400628 05/22/2019 NICHOLS, GARY 833.00 0.00 833.00 AP 00400629 05/22/2019 NWAMADU, OBINNA CHINEKWU 168.00 0.00 168.00 AP 00400630 05/22/2019 OCCUPATIONAL HEALTH CTRS OF CA 1,895.02 0.00 1,895.02 AP 00400631 05/22/2019 ONTARIO ICE SKATING CENTER 2,385.60 0.00 2,385.60 AP 00400632 05/22/2019 ONTARIO SPAY AND NEUTER INC 650.00 0.00 650.00 AP 00400633 05/22/2019 ONWARD ENGINEERING 1,728.00 0.00 1,728.00 AP 00400634 05/22/2019 OPARC 396.00 0.00 396.00 AP 00400635 05/22/2019 ORKIN PEST CONTROL 277.00 605.52 882.52 *** AP 00400636 05/22/2019 PALMER CONSULTING 1,500.00 0.00 1,500.00 AP 00400637 05/22/2019 PENNINGTON, LYNNE 765.00 0.00 765.00 AP 00400638 05/22/2019 PERSONAL STRENGTHS PUBLISHING INC 14,295.09 0.00 14,295.09 AP 00400639 05/22/2019 PORTER, BRITTNEY 139.00 0.00 139.00 AP 00400640 05/22/2019 PRE -PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00400641 05/22/2019 PYRO SPECTACULARS INC 27,250.00 0.00 27,250.00 AP 00400642 05/22/2019 RAMIREZ, SANDRA 189.64 0.00 189.64 AP 00400643 05/22/2019 RANCHO CUCAMONGA TOWN SQUARE 4,339.10 0.00 4,339.10 AP 00400644 05/22/2019 RICHARDS WATSON AND GERSHON 2,886.00 0.00 2,886.00 AP 00400645 05/22/2019 RODAS' AUTO REPAIR 3,456.58 0.00 3,456.58 AP 00400646 05/22/2019 ROTO ROOTER 0.00 813.52 813.52 AP 00400647 05/22/2019 RUIZ, REBECCA 97.00 0.00 97.00 AP 00400648 05/22/2019 S.CALIF MUNICIPAL ATHLETIC FEDERATION 130.00 0.00 130.00 AP 00400649 05/22/2019 SAFE KIDS WORLDWIDE 55.00 0.00 55.00 AP 00400650 05/22/2019 SAFEWAY SIGN COMPANY 727.64 0.00 727.64 AP 00400651 05/22/2019 SAN BERNARDINO COUNTY 0.00 100.00 100.00 AP 00400652 05/22/2019 SAN BERNARDINO CTY 0.00 25,395.24 25,395.24 User: VLOPEZ - VERONICA LOPEZ Page: 12 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 32 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400653 05/22/2019 SAN BERNARDINO CTY FIRE PROTECTION DIST 420.00 0.00 420.00 AP 00400654 05/22/2019 SBPEA 1,912.88 0.00 1,912.88 AP 00400655 05/22/2019 SC FUELS 30,008.47 0.00 30,008.47 AP 00400656 05/22/2019 SCHOLASTIC BOOK FAIRS 555.12 0.00 555.12 AP 00400657 05/22/2019 SHERIFFS COURT SERVICES 100.00 0.00 100.00 AP 00400658 05/22/2019 SHRED PROS 0.00 58.00 58.00 AP 00400659 05/22/2019 SIRSIDYNIX 700.00 0.00 700.00 AP 00400660 05/22/2019 SOBERON, ROGER G 93.00 0.00 93.00 AP 00400661 05/22/2019 SOUTH COAST AQMD 0.00 132.98 132.98 AP 00400666 05/22/2019 SOUTHERN CALIFORNIA EDISON 65,302.93 0.00 65,302.93 AP 00400667 05/22/2019 SOUTHERN CALIFORNIA EDISON 16,201.83 0.00 16,201.83 AP 00400668 05/22/2019 SOUTHERN CALIFORNIA EDISON 4,030.70 0.00 4,030.70 AP 00400669 05/22/2019 SOUTHWEST TRAFFIC SYSTEMS INC 0.00 1,420.75 1,420.75 AP 00400670 05/22/2019 STATEWIDE TRAFFIC SAFETY & SIGNS INC 2,657.77 0.00 2,657.77 AP 00400671 05/22/2019 STORTM SELF STORAGE 560.00 0.00 560.00 AP 00400672 05/22/2019 STREET TREE SEMINAR INC 650.00 0.00 650.00 AP 00400673 05/22/2019 SWEET DOUGH CAFE 420.00 0.00 420.00 AP 00400674 05/22/2019 TECH 24 COMMERCIAL FOODSERVICE REPAIR INC 318.53 0.00 318.53 AP 00400675 05/22/2019 THE COUNSELING TEAM INTERNATIONAL 0.00 480.00 480.00 AP 00400676 05/22/2019 TIREHUB LLC 1,056.17 0.00 1,056.17 AP 00400677 05/22/2019 TOTAL YOU, THE 500.00 0.00 500.00 AP 00400678 05/22/2019 TRIMARK ASSOCIATES INC 2,136.00 0.00 2,136.00 AP 00400679 05/22/2019 U.S. BANK PARS ACCT #6746022500 17,122.74 0.00 17,122.74 AP 00400680 05/22/2019 U.S. BANK PARS ACCT #6745033700 6,605.00 0.00 6,605.00 AP 00400681 05/22/2019 UNITED PACIFIC SERVICES INC 65,324.00 0.00 65,324.00 AP 00400682 05/22/2019 UNITED WAY 60.00 0.00 60.00 AP 00400683 05/22/2019 UNIVERSAL FLEET SUPPLY 0.00 108.54 108.54 AP 00400684 05/22/2019 UPS 83.94 0.00 83.94 AP 00400685 05/22/2019 UTILIQUEST 528.12 0.00 528.12 AP 00400686 05/22/2019 VANFLEET, KEVIN 139.00 0.00 139.00 AP 00400687 05/22/2019 VERIZON 24.92 0.00 24.92 AP 00400688 05/22/2019 VERIZON WIRELESS - LA 421.11 0.00 421.11 AP 00400693 05/22/2019 VERIZON WIRELESS - LA 5,567.64 0.00 5,567.64 AP 00400694 05/22/2019 VERIZON WIRELESS - LA 131.96 0.00 131.96 AP 00400695 05/22/2019 VIBE, GRAYSON 0.00 324.00 324.00 AP 00400696 05/22/2019 VICTOR MEDICAL COMPANY 4,827.05 0.00 4,827.05 AP 00400697 05/22/2019 VISION SERVICE PLAN CA 10,742.04 0.00 10,742.04 AP 00400698 05/22/2019 VULCAN MATERIALS COMPANY 2,396.58 0.00 2,396.58 AP 00400699 05/22/2019 WALKER, ROBERT 0.00 270.00 270.00 AP 00400700 05/22/2019 WALTERS WHOLESALE ELECTRIC CO 0.00 158.52 158.52 AP 00400701 05/22/2019 WAXIE SANITARY SUPPLY 8,039.86 897.84 8,937.70 *** AP 00400702 05/22/2019 WELLS, ERIC 0.00 70.00 70.00 AP 00400703 05/22/2019 WELLS, JUDITH 81.20 0.00 81.20 AP 00400704 05/22/2019 WEST COAST VISUALS 150.00 0.00 150.00 AP 00400705 05/22/2019 WEST END YMCA/ RANCHO CUCAMONGA 8,440.50 0.00 8,440.50 AP 00400706 05/22/2019 WEST END YMCA/ RANCHO CUCAMONGA 8,465.82 0.00 8,465.82 AP 00400707 05/22/2019 WESTERN UNIVERSITY OF HEALTH SCIENCE 985.00 0.00 985.00 User: VLOPEZ - VERONICA LOPEZ Page: 13 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 33 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400708 05/22/2019 WHITE CAP CONSTRUCTION SUPPLY 752.41 0.00 752.41 AP 00400709 05/22/2019 WIGGINS, RENADDA 432.00 0.00 432.00 AP 00400710 05/22/2019 WORLD ELITE GYMNASTICS 217.70 0.00 217.70 AP 00400711 05/22/2019 WT.COX INFORMATION SERVICES 297.87 0.00 297.87 AP 00400712 05/22/2019 XEROX CORPORATION 1,314.22 56.10 1,370.32 *** AP 00400713 05/22/2019 ZEP SALES AMD SERVICE 0.00 102.34 102.34 AP 00400714 05/22/2019 ZHAO, MIN 7.75 0.00 7.75 AP 00400715 05/22/2019 ZOETIS US LLC 326.41 0.00 326.41 AP 00400716 05/22/2019 ZONES CORPORATE SOLUTIONS 0.00 999.06 999.06 Total City: $7,152,124.37 Total Fire: $312,293.21 Grand Total:$7,464,417-.59 Note: k k k Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 14 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 34 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register April 1, 2019 to April 30, 2019 DATE DESCRIPTION CITY FIRE AMOUNT 4/1 WIRE TRANSFER - To California ISO 34,854.28 34,854.28 4/1 Workers Comp - City Account Transfer 179.95 - 179.95 4/1 Workers Comp - Fire Account Transfer - 329.33 329.33 4/2 BANK FEE 83.25 - 83.25 4/2 U.S. BANK- Purchasing Card Payment 39,299.69 11,468.92 50,768.61 4/2 U.S. BANK - Corporate Card Payment 80,195.18 16,215.15 96,410.33 4/2 U.S. BANK - Costco Card Payment 992.52 921.88 1,914.40 4/2 Workers Comp - Fire Account Transfer - 440.75 440.75 4/3 Workers Comp - City Account Transfer 2,904.02 - 2,904.02 4/3 Workers Comp - Fire Account Transfer - 2,192.89 2,192.89 4/4 Workers Comp - City Account Transfer 1,911.80 - 1,911.80 4/4 Workers Comp - Fire Account Transfer - 9,689.91 9,689.91 4/5 Workers Comp - City Account Transfer 22,997.33 - 22,997.33 4/8 WIRE TRANSFER - To California ISO 59,431.45 59,431.45 4/8 Workers Comp - City Account Transfer 3,671.54 - 3,671.54 4/8 Workers Comp - Fire Account Transfer - 1,566.44 1,566.44 4/9 Workers Comp - City Account Transfer 149.08 - 149.08 4/9 Workers Comp - Fire Account Transfer - 269.94 269.94 4/10 CALPERS - City - Retirement Account Deposit 48,132.93 - 48,132.93 4/10 CALPERS - City - Retirement Account Deposit 118,010.84 - 118,010.84 4/10 STATE DISBURSEMENT UNIT - Child Support Payments - 4,975.10 4,975.10 4/10 STATE DISBURSEMENT UNIT - Child Support Payments 2,211.00 - 2,211.00 4/10 Workers Comp - City Account Transfer 660.32 - 660.32 4/10 Workers Comp - Fire Account Transfer - 5,167.24 5,167.24 4/11 CALPERS - City - Retirement Account Deposit 4,341.15 - 4,341.15 4/11 CALPERS - Fire - Retirement Account Deposit - 2,315.21 2,315.21 4/11 CALPERS - Fire - Retirement Account Deposit 3,556.66 3,556.66 4/11 CALPERS - Fire - Retirement Account Deposit 4,250.27 4,250.27 4/11 CALPERS - Fire - Retirement Account Deposit 8,387.57 8,387.57 4/11 CALPERS - Fire - Retirement Account Deposit 11,874.80 11,874.80 4/11 CALPERS - Fire - Retirement Account Deposit - 110,032.16 110,032.16 4/11 Workers Comp - City Account Transfer 4,898.09 - 4,898.09 4/11 Workers Comp - Fire Account Transfer - 1,740.00 1,740.00 4/12 Workers Comp - City Account Transfer 294.00 - 294.00 4/15 WIRE TRANSFER - To California ISO 4,509.95 4,509.95 4/15 Workers Comp - City Account Transfer 3,081.35 - 3,081.35 4/15 Workers Comp - Fire Account Transfer - 912.89 912.89 4/16 CALPERS - Fire - Retirement Account Deposit 356.86 356.86 4/16 CALPERS - Fire - Retirement Account Deposit 510.20 510.20 4/16 CALPERS - Fire - Retirement Account Deposit 776.23 776.23 4/16 CALPERS - Fire - Retirement Account Deposit 68,405.99 68,405.99 4/17 CALPERS - Fire - Retirement Account Deposit 61.99 61.99 4/17 CALPERS - Fire - Retirement Account Deposit - 200.98 200.98 4/17 Workers Comp - City Account Transfer 3,112.24 - 3,112.24 4/17 Workers Comp - Fire Account Transfer - 145.98 145.98 4/18 CALPERS - Fire - Retirement Account Deposit 118.81 118.81 4/18 CALPERS - Fire - Retirement Account Deposit 224.92 224.92 4/18 CALPERS - Fire - Retirement Account Deposit - 272.67 272.67 4/18 Workers Comp - City Account Transfer 190.61 - 190.61 4/18 Workers Comp - Fire Account Transfer - 9,432.68 9,432.68 4/19 Workers Comp - City Account Transfer 2,394.94 - 2,394.94 4/19 Workers Comp - Fire Account Transfer - 257.91 257.91 4/22 WIRE TRANSFER - To California ISO 3,140.34 - 3,140.34 4/22 Workers Comp - City Account Transfer 83.18 - 83.18 4/22 Workers Comp - Fire Account Transfer - 10.99 10.99 4/23 Workers Comp - Fire Account Transfer - 269.94 269.94 4/24 STATE DISBURSEMENT UNIT - Child Support Payments 2,211.00 - 2,211.00 4/24 WIRE TRANSFER - Day Creek Villa Seniour Housing 5,700,000.00 - 5,700,000.00 4/24 Workers Comp - Fire Account Transfer 1,511.44 1,511.44 4/25 CALPERS - Fire - Retirement Account Deposit 136,323.33 136,323.33 4/25 CALPERS - Fire - Retirement Account Deposit 2,315.21 2,315.21 4/25 CALPERS - Fire - Retirement Account Deposit 3,624.68 3,624.68 1 Page 35 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register April 1, 2019 to April 30, 2019 DATE DESCRIPTION CITY FIRE AMOUNT 4/25 CALIPERS - Fire - Retirement Account Deposit 3,750.46 3,750.46 4/25 CALIPERS - Fire - Retirement Account Deposit 8,379.03 8,379.03 4/25 CALIPERS - Fire - Retirement Account Deposit 11,874.80 11,874.80 4/25 CALIPERS - Fire - Retirement Account Deposit 109,173.31 109,173.31 4/25 STATE DISBURSEMENT UNIT - Child Support Payments - 5,186.04 5,186.04 4/25 Workers Comp - City Account Transfer 24.00 - 24.00 4/26 CALIPERS - City - Retirement Account Deposit 45,215.00 45,215.00 4/26 CALIPERS - City - Retirement Account Deposit 122,693.00 122,693.00 4/26 Workers Comp - City Account Transfer 1,020.59 1,020.59 4/29 Workers Comp - City Account Transfer 8,019.35 8,019.35 4/30 WIRE TRANSFER -To California ISO 34,180.34 - 34,180.34 4/30 Workers Comp - Fire Account Transfer - 3,480.00 3,480.00 TOTAL CITY 6,355,094.31 TOTAL FIRE 562,971.56 GRAND TOTAL 6,918,065.87 2 Page 36 DATE: June 5, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE WEEKLY CHECK REGISTERS FOR CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY IN THE AMOUNT OF $195.76 DATED MAY 07, 2019 THROUGH MAY 22, 2019. RECOMMENDATION: Staff recommends Fire Board approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 So Ca Gas - Check Register Page 37 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT So Calif Gas Company Only. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400263 05/08/2019 SO CALIF GAS COMPANY 1,674.71 195.76 1,870.47 *** AP 00400264 05/08/2019 SO CALIF GAS COMPANY 941.28 0.00 941.28 Total City: $2,615.99 Total Fire: $195.76 Grand Total: $2,8rF75 Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:17:49 Page 38 DATE: June 5, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Ivan Rojer, Fire Chief Eric Noreen, Deputy Fire Chief Michelle Cowles, Management Aide SUBJECT: CONSIDERATION OF A RESOLUTION APPROVING THE ANNUAL LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION IN THE AMOUNT OF $44,580. RECOMMENDATION: Staff recommends the Fire Board adopt a Resolution approving the annual renewal of Local Responsibility Area (LRA) Wildland Protection Agreement No. 3CA04396 with the California Department of Forestry and Fire Protection (Cal FIRE) for $44,580. BACKGROUND: On October 1, 2015, Rancho Cucamonga Fire Protection District (District) entered into an agreement with Cal FIRE to provide supplemental wildland fire protection of 1206.60 acres of wildlands within the District. The Fire Board approves the renewal of the Cal FIRE agreement annually. The wildland/urban interface area of Rancho Cucamonga is prone to wildfire. The magnitude of these wildfires, as witnessed in the October 2013 Grand Prix Fire and the April 2014 Etiwanda Fire, in terms of suppression efforts and response, far exceeds the capabilities of the District on -duty fire crews. Local city fire departments and districts routinely rely on mutual aid to assist each other in large-scale incidents. Mutual aid is a like -for -like provision of resources without cost to the receiving agency. The suppression of large-scale wildfires is enhanced by utilizing water and retardant dropping aircraft, hand crews, dozers, and various overhead management positions. These specialized resources are critical for the initial suppression of a wildland fire. The District does not have these specialized resources or enough overhead to fill all the needed positions on a complex local mutual threat zone wildfire. The State of California recognizes that fires in the Rancho Cucamonga wildland/urban interface are a mutual threat to State Responsibility Areas (SRA) and formulates available agreements with local agencies on a per acre fee. ANALYSIS: Through this agreement, Cal FIRE would assume the primary fiscal responsibility for suppressing wildland fires in the contract area. Our LRA, which is City incorporated land, would be supported with resources and a level of service that are provided on the adjacent SRA land without the burden of a significant unfunded liability. In the event of a significant wildfire in the contract area, fire suppression costs would likely exceed the costs of the proposed contract. If the Fire Board chooses not to renew the LRA Wildland Protection Page 39 Agreement, the actual cost of retardant dropping aircraft, hand crews, dozers, and various overhead management positions utilized to suppress wildland fires in our LRA will be the responsibility of the Fire District. Annual amendments to the Agreement are required to reflect any changes in Cal FIRE's costs for providing this service. FISCAL IMPACT: The FY2019-20 LRA Wildland Protection Agreement rate is $32.85 per acre. The total cost is $44,580, which includes a 12.47% administrative fee. In anticipation of this agreement, the District budgeted funds from Fire Suppression/Contract Services, Account Number 3281508-5300. COUNCIL GOAL(S) ADDRESSED: This agreement will enhance public safety and reduce the threat of wildfire to our community by providing state firefighting resources to the designated wildfire prone lands protecting lives, property, and natural habitat. ATTACHMENTS: Description ATTACHMENT 1 - Resolution 19-xxx Page 40 ATTACHMENT 1 RESOLUTION NO. FD 19-xxx A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, APPROVING THE LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION (Cal FIRE) FOR SERVICES FROM JULY 1, 2019 TO JUNE 30, 2020 WHEREAS, the Rancho Cucamonga Fire Protection District (RCFPD) is a public agency and California fire protection district located in the County of San Bernardino, State of California; and WHEREAS, the wildland/urban interface area of the RCFPD and the City of Rancho Cucamonga is prone to wildfire and the magnitude of these wildfires, in terms of suppression efforts and response, far exceeds the capabilities of RCFPD on -duty crews; and WHEREAS, the suppression of large-scale wildfires is enhanced by utilizing water and retardant dropping aircraft, hand crews, dozers, and various overhead management positions; and WHEREAS, RCFPD does not have the capacity to provide firefighting aircraft, hand crews, dozers, and enough overhead management to respond to large wildland fires on a mutual aid basis; therefore, RCFPD must contract for these services; and WHEREAS, pursuant to Public Resources Code Section 4142, et seq., the California Department of Forestry and Fire Protection (Cal FIRE) may, with the approval of the Department of General Services, enter into a cooperative agreement upon such terms and under such conditions it deems wise, for preventing and suppressing forest fires or other fires in any lands within any county, city, or district which makes an appropriation for such purpose; and WHEREAS, the purpose of an operating plan is to increase and/or enhance the fire ground operations within the Cal FIRE San Bernardino -- Rancho Cucamonga Fire Protection District Wildland Contract Area, including mutual threat zones. This plan would allow responding agencies to pre -designate the Unified Ordering point, VHF Radio Frequencies, establishment of a Unified Command structure for wild land fires in the contract area; and WHEREAS, the Fiscal Year 2019-20 cost for 1,206.60 acres is $32.85 per acre for a total cost of $44,579.52, which includes a 12.47% administrative fee. NOW, THEREFORE, THE PRESIDENT OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT HEREBY RESOLVES, as follows: 1. The facts set forth in the Recitals, above are true and correct. 2. The Board of Directors of the Rancho Cucamonga Fire Protection District hereby approves the Local Responsibility Area Wildland Protection Agreement with the California Department of Forestry and Fire Protection (Cal FIRE) dated June 5, 2019, in the total amount of $44,579.52, for the period of July 1, 2019 through June 30, 2020. 3. The Secretary of the Rancho Cucamonga Fire Protection District shall certify to the adoption of this Resolution. BE IT FURTHER RESOLVED, that the President of said Board be and hereby is authorized to sign and execute said agreement on behalf of the Rancho Cucamonga Fire Protection District. Page 41 ATTACHMENT 1 Page 42 Additional Material: Fire Protection District Consent Calendar (Item C5) DATE: June 5, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Ivan Rojer, Fire Chief Mike McCliman, Deputy Fire Chief Pamela J. Nibert, Management Analyst III SUBJECT: CONSIDERATION TO REJECT ALL BIDS RECEIVED FOR THE CONSTRUCTION OF THE PUBLIC SAFETY FACILITY AND AUTHORIZATION TO RE -ADVERTISE THE "NOTICE INVITING BIDS". RECOMMENDATION: Staff recommends that the Fire Board reject all bids received for the construction of the public safety facility and authorize the City Clerk to re -advertise the "Notice Inviting Bids". BACKGROUND: As the Fire Board/City Council will recall, on February 6, 2019, the Fire Board/Council took action to approve plans, specifications and estimates and authorized the City Clerk to advertise a Notice Inviting Bids for the construction of the Public Safety Facility. This facility will provide a fully functioning community-based facility on the west side of the city. The Notice Inviting Bids was published on March 26, 2019 and April 2, 2019. On May 7, 2019, the City Clerk's Office opened the bids. ANALYSIS: The lowest responsive base bid, from AWI Builders, Inc., was $11,390,411, plus $525,000 in construction allowance. On May 10, 2019, a bidder, RC Construction, Inc., submitted a formal protest against the bid proposal submitted by AWI Builders, Inc. On May 30, 2019 the Law office of Lester & Cantrell formally submitted a letter on behalf of Robert Clapper Construction outlining several reasons why AWI should not be found as a "responsible bidder" and AWI's bid should therefore be rejected. They submitted documentation of a complaint filed against AWI on February 20, 2018, in Orange County Superior Court. The complaint alleges "violations of business and professional code section 17200 (unlawful, unfair and fraudulent business practices). Interviews by staff of AWI and the legal representatives were done following the new information. The City Council/Fire Protection District has absolute discretion to reject all bids and to re -bid the project. According to the Information for Bidders 000200 Bid Issuance Set: 11. AWARD OF CONTRACT OR REJECTION OF BIDS A. If awarded, the contract will be awarded to the firm submitting the lowest responsive and responsible Bid whose complies with the bidding requirements contained herein. The RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, however, reserves the right to reject any or all bids and to waive any irregularities and informalities in any Bid or in the Bidding for any reason when deemed to be in the public's best interest. The dates provided to publish in Attachment 1 — Notice Inviting Sealed Bids are contingent upon final bid document preparation and are subject to change. No changes in the plans are anticipated. Additional Material: Fire Protection District Consent Calendar (Item C5) FISCAL IMPACT: None. COUNCIL GOAL(S) ADDRESSED: This item addresses the Fire Board/Council Goal of public safety. The relocation and rebuilding of the San Bernardino Road Fire Station (172) has been a strategic Fire Board goal since 2005. Further, the City Council has continuously sought to provide a high level of Sheriff patrol and enforcement throughout the city. The addition of this facility now provides a community-based station within the eastern, central, and western areas of the city. This will support the goal for timely, efficient and effective response and enhanced public safety for the community. ATTACHMENTS: Attachment 1 — Notice Inviting Sealed Bids Additional Material: Fire Protection District Consent Calendar (Item C5) Attachment 1 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT/CITY OF RANCHO CUCAMONGA NOTICE INVITING SEALED BIDS Notice is hereby given that the Rancho Cucamonga Fire Protection District ("District") and City of Rancho Cucamonga ("City") will receive sealed bids for the Construction of the Public Safety Facility - or services set forth herein, subject to all conditions outlined in the Bid Package, Plans and Specifications. 1. PROJECT Name — Public Safety Facility Construction — Scope of work to be performed consists of complete construction, per plans and specifications, on vacant lot. Engineer's Estimate is $15,893,117. A total of 335 working days to complete the project. 2. OBTAINING BID DOCUMENTS: In an effort to go green and paperless, digital copies of the plans, specifications, and bid proposal, including any future addenda or revisions to the bid documents, are available by going to www.ciplist.com and signing up, by going to Member Login or Member Signup (it is free), then choose California, then scroll down to San Bernardino County and click on Browse Cities, then scroll down to Rancho Cucamonga and click on City Projects, then click on the Project of interest under the Title and follow directions for download. Note, copies of the plans, specifications, bid proposal, addendums and revisions will not be provided, digital copies must be downloaded from the above website then printed. Prospective bidders must register for an account on www.ciplist.com to be included on the prospective bidder's list(s) and to receive email updates of any addenda or revisions to the bid documents. Be advised that the information contained on this site may change over time and without notice to prospective bidders or registered users. While effort is made to keep information current and accurate and to notify registered prospective bidders of any changes to the bid documents, it is the responsibility of each prospective bidder to register with www.ciplist.com and to check this website daily through the close of bids for any applicable addenda or updates. No proposal will be considered from a Contractor to whom a proposal form has not been issued by the District/City to registered prospective bidders from www.ciplist.com. 3. SEALED BIDS: will be received at all times during normal business hours prior to the Bid Opening, at the Office of the City Clerk, City Hall, 10500 Civic Center Drive, Rancho Cucamonga, CA 91730-3801. The outside of the Sealed Bid shall be clearly marked with the Project Name. It is the responsibility of the Bidder - Contractor to confirm receipt of the Bid Package in the City Clerk's Office prior to the date and time of the 4.BID OPENING at 2:00 p.m. on Tuesday, July 16, 2019. 5. CONTRACTOR LICENSE: In accordance with provisions of Section 3300 of the California Public Contract Code, the City has determined that Contractor shall possess any and all contractors licenses, in form and class as required by any and all applicable laws with respect to any and all of the work to be performed under this contract including, a "Class -B" (General Building Contractor) License in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000 et. seq.). 6. PREVAILING WAGES: In accordance with the provisions of Section 1770, et seq., of the Labor Code, the Director of the Industrial Relations of the State of California has determined the general prevailing rate of wages applicable to the work to be done. The Contractor will be required to pay to all persons employed on the project by the Contractor sums not less than the sums set forth in the documents entitled "General Prevailing Wage Determination made by the Director of Industrial Relations pursuant to California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773, 1773.1."These documents can be reviewed in the Fire Department or may be obtained from the State (go to: www.dir.ca.gov, "Statistics and Research"). 7. BID SECURITY: Each bid shall be accompanied by bid security in the form and amount specified in Public Contract Code Sections 20170 and 20171. See Bid Package for details. 8. PAYMENT BOND and Completion Bond: A Payment Bond and a Completion Bond, each in the amount of 100% of the contract amount, will be required of the Contractor. 9. CONTACT - Questions regarding this Notice Inviting Sealed Bids shall be directed to Project Manager: Mike McCliman, Deputy Fire Chief (909) 477-2770. The District/City, reserves the right to reject any bid or all bids and to waive any informality or irregularity in any bid. Any contract awarded will be let to the lowest responsive and responsible bidder. Attest: Janice C. Reynolds, City Clerk, City of Rancho Cucamonga; Publish: Tuesdays- June 18, 2019 and June 28, 2019. DATE: June 5, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Ivan Rojer, Fire Chief Mike McCliman, Deputy Fire Chief Pamela J. Nibert, Management Analyst III SUBJECT: CONSIDERATION TO ACCEPT THE BID SUBMITTED BY AWI BUILDERS INC., OF BURBANK CALIFORNIA, AND AWARD AND AUTHORIZE THE EXECUTION OF A CONTRACT TOTALING $14,748,160 FOR THE PUBLIC SAFETY FACILITY CONSTRUCTION PROJECT. RECOMMENDATION: Staff recommends consideration of approval to accept the lowest and most responsive bid from AWI Builders Inc., of Burbank California, and authorize the execution of a contract in the amount of $13,932,411 (base bid $11,390,411 plus a $525,000 allowance) and alternate bid No. $2,017,000) and an additional contingency of $815,741 (total 10% contingency) and appropriate an additional $2,377,540. As the Fire Board/City Council will recall, on February 6, 2019, the Fire Board/Council took action to approve plans, specifications and estimates and authorized the City Clerk to advertise Notice Inviting Bids for the construction of the Public Safety Facility. This facility will provide a fully functioning community based facility on the west side of the city. The Notice Inviting Sealed Bids was published on March 26, 2019 and April 2, 2019. On May 7, 2019, the City Clerk's Office opened the bids. ANALYSIS: The lowest responsive base bid, from AWI Builders, Inc., was $11,390,411, plus $525,000 in construction allowance, with authorization for an additional $614,041 contingency, for a total of $12,529,452. Alternate bid No. 1 was $2,017,00 with authorization for an additional $201,700 contingency for a total of $2,218,700. District staff, along with the District's Construction Management firm and Architect for the project, have reviewed all submitted documents and have found that AWI Builders, Inc. to be both responsive and responsible in their bid package. On May 10, 2019, a bidder, RC Construction, Inc., submitted a formal protest against the bid proposal submitted by AWI Builders, Inc. District staff and legal counsel reviewed the protest and have determined the protest to lack merit. FISCAL IMPACT: Funds are allocated in the FY 2018/19 Adopted Budget in Fire Protection Capital Fund/Fire Administration/FD: Public Safety Facility Account No. 3288501-5650/1733288-6314 in the amount of $11,400,000 and Law Enforcement Reserve/Capital Project/Public Safety Facility Account No. 1017701-5650/1733017-0 in the amount of $3,600,000 and appropriate an additional $2,377,540 from the Law Enforcement Reserve/Capital Page 43 Project/Public Safety Facility account. COUNCIL GOAL(S) ADDRESSED: This item addresses the Fire Board/Council Goal of public safety. The relocation and rebuilding of the San Bernardino Road Fire Station (172) has been a strategic Fire Board goal since 2005. Further, the City Council has continuously sought to provide a high level of Sheriff patrol and enforcement throughout the city. The addition of this facility now provides a community based station within the eastern, central, and western areas of the city. This will support the goal for timely, efficient and effective response and enhanced public safety for the community Page 44 DATE: June 5, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Alberto Espinoza, Acting Public Works Services Director Ivan Rojer, Fire Chief Ruth Cain, CPPB, Procurement Manager SUBJECT: CONSIDERATION TO AWARD A CONTRACT TO INLAND OVERHEAD DOOR COMPANY FOR OVERHEAD DOOR AND GATE MAINTENANCE AND REPAIR. RECOMMENDATION: Staff recommends the Board of Directors award and authorize the execution of a contract with Inland Overhead Door Company for overhead door and gate maintenance and repair, effective July 1, 2019 through June 30, 2020, with an option to renew for one (1) year increments up to a total of five (5) additional years, with a value of $40,000 for FY 2019-2020, and an estimated total contract value of $258,760 over six years; and, authorize the City Manager to renew the contract annually. BACKGROUND: The Fire District, Public Works Services Department, and the Procurement Division routinely go out for request for proposals to ensure vendor services remain competitive. Recently, Public Works staff updated the Overhead Door and Gate services specifications to include new requirements and revised service locations. Given these changes to the scope of services, it would be necessary for staff to rebid this contract as it aligns with current service requirements and funding, while providing the best value for the community. The scope of work for this contract includes, but is not limited to, maintenance/repair and operation of approximately 150 motorized/ manual high bay overhead doors, roll up doors, and electronic security gates at all City and Fire District locations. The updated specifications were provided to the Procurement Division to prepare a formal Request for Proposal (RFP). The Procurement Division prepared and posted RFP #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair. There were two hundred and thirty-six (236) notified vendors; nineteen (19) prospective bidders downloaded or viewed the bid package, and one (1) response was received. ANALYSIS: An evaluation committee consisting of staff from various departments was selected to provide analysis of the RFP responses. Inland Overhead Door Company was the only response received. The evaluation committee conducted a thorough analysis and determined Inland Overhead Door Company was a responsive bidder and has the ability to perform maintenance and repairs to City and Fire District equipment. Therefore, staff recommends City Council award a contract to Inland Overhead Door Company of Colton, effective from the date of the mutual execution through June 30, 2020, with an Page 45 option to renew for one (1) year increments up to a total of five (5) additional years, with a value of $40,000 for FY 2019-2020. In anticipation of a possible request by the contractor for a rate adjustment in future years due to cost increases, Staff has prepared the chart below to show the estimated annual funding breakdown. Please note this is only an estimate and the amounts listed below could vary. Fiscal Year Prior Year Estimated Cost Estimated Annual Increase (3%) Grand Total per Fiscal Year 2019/2020 N/A N/A $ 40,000 2020/2021 $ 40,000 $ 1,200 $ 41,200 2021/2022 $ 41,200 $ 1,240 $ 42,440 2022/2023 $ 42,440 $ 1,270 $ 43,710 2023/2024 $ 43,710 $ 1,320 $ 45,030 2024/2025 $ 45,030 $ 1,350 $ 46,380 Grand Total $ 258,760 The average annual increase to the Consumer Price Index (CPI -U) has been about 3% for the last few years. Therefore, the assumption underlying this estimate is that contract costs will increase 3% per year. An additional $331,060 over six years for Overhead Door and Gate Maintenance and Repair for City facilities will be considered separately by the City Council. FISCAL IMPACT: The contract price is within the contract services budget line items in the proposed budget for FY 2019/2020. Funds are allocated in Fire Fund/Fire Facilities Maintenance/Contract Sery/Facilities/Bay Door/Gate Maintenance and Repair, Account Number 3281529-5304. COUNCIL GOAL(S) ADDRESSED: This item addresses City Council Goal Enhancing Premier Community Status and Public Safety by ensuring City and Fire District facilities are properly maintained. ATTACHMENTS: Description Attachment 1 - Contract Page 46 RANCHO CUCAMONGA Attachment I - Contract CITY OF RANCHO CUCAMONGA PUBLIC WORKS SERVICES DEPARTMENT CONTRACT OVERHEAD DOOR AND GATE MAINTENANCE AND REPAIR ul.•i� ;A III 17,11y N Wednesday, June 5, 2019 Page 47 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made and entered into this 5th day of June 2019, by and between the City of Rancho Cucamonga, a municipal corporation ("City") and the Rancho Cucamonga Fire Protection District ("RCFPD") and Inland Overhead Door Company, a door and gate maintenance contractor ("Contractor"). RECITALS A. City and RCFPD has heretofore issued its request for proposals to perform the following services: Overhead Door and Gate Maintenance and Repair ("the Project"). B. Contractor has submitted a proposal to perform the services described in Recital "A", above, necessary to complete the Project. C. City and RCFPD desires to engage Contractor to complete the Project in the manner set forth and more fully described herein. D. Contractor represents that it is fully qualified and licensed under the laws of the State of California to perform the services contemplated by this Agreement in a good and professional manner. AGREEMENT NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows: 1. Contractor's Services. 1.1 Scope and Level of Services. Subject to the terms and conditions set forth in this Agreement, City and RCFPD hereby engages Contractor to perform all services described in Recitals "A" and `B" above, including, but not limited to Overhead Door and Gate Maintenance and Repair, all as more fully set forth in the Contractor's proposal, dated March 28, 2019 and Contractor's "Best and Final Offer" dated April 11, 2019, and entitled "Scope of Work", attached hereto as Exhibit "A", and incorporated by reference herein. The nature, scope, and level of the services required to be performed by Contractor are set forth in the Scope of Work and are referred to herein as "the Services." In the event of any inconsistencies between the Scope of Work and this Agreement, the terms and provisions of this Agreement shall control. 1.2 Revisions to Scope of Work. Upon request of the City and RCFPD, the Contractor will promptly meet with City and RCFPD staff to discuss any revisions to the Project desired by the City and RCFPD. Contractor agrees that the Scope of Work may be amended based upon said meetings, and, by amendment to this Agreement, the parties may agree on a revision or revisions to Contractor's compensation based thereon. A revision pursuant to this Section that does not increase the total cost payable to Contractor by more than ten percent (10%) of the total compensation specified in Section 3, may be approved in writing by City's Manager without amendment. Vendor Initials PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Page 1 Page 48 1.3 Time for Performance. Contractor shall perform all services under this Agreement in a timely, regular basis consistent with industry standards for professional skill and care, and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in a "Schedule of Performance", if such Schedule is attached hereto as Exhibit "N/A". 1.4 Standard of Care. As a material inducement to City and RCFPD to enter into this Agreement, Contractor hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Contractor hereby covenants that it shall follow the customary professional standards in performing the Services. 1.5 Familiarity with Services. By executing this Agreement, Contractor represents that, to the extent required by the standard of practice, Contractor (a) has investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. Contractor represents that Contractor, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of services, Contractor shall immediately inform City and RCFPD of such fact and shall not proceed except at Contractor's risk until written instructions are received from the City and RCFPD Representative. 2. Term of Agreement. The term of this Agreement shall be 1 year(s) and shall become effective as of the date of the mutual execution by way of both parties signature (the "Effective Date"). No work shall be conducted; service or goods will not be provided until this Agreement has been executed and requirements have been fulfilled. Parties to this Agreement shall have the option to renew in 1 year(s) increments to a total of 6 years, unless sooner terminated as provided in Section 14 herein. Options to renew are contingent upon the City Manager's approval, subject to pricing review, and in accordance to all Terms and Conditions stated herein unless otherwise provided in writing by the City and RCFPD. 3. Compensation. 3.1 Compensation. City and RCFPD shall compensate Contractor as set forth in Exhibit A, provided, however, that full, total and complete amount payable to Contractor shall not exceed $51,180 (Fifty One Thousand One Hundred Eighty Dollars) for City facilities and $40,000 (Forty Thousand Dollars) for RCFPD facilities, including all out of pocket expenses, unless additional compensation is approved by the City Manager or City Council. City and RCFPD shall not withhold any federal, state or other taxes, or other deductions. However, City and RCFPD shall withhold not more than ten percent (10%) of any invoice amount pending receipt of any deliverables reflected in such invoice. Under no circumstance shall Contractor be entitled to compensation for services not yet satisfactorily performed. The parties further agree that compensation may be adjusted in accordance with Section 1.2 to reflect subsequent changes to the Scope of Services. City and RCFPD shall compensate Contractor for any authorized extra services as set forth in Exhibit A. Vendor Initials PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Page 2 Page 49 4. Method of Payment. 4.1 Invoices. Contractor shall submit to City and RCFPD monthly invoices for the Services performed pursuant to this Agreement. The invoices shall describe in detail the Services rendered during the period and shall separately describe any authorized extra services. Any invoice claiming compensation for extra services shall include appropriate documentation of prior authorization of such services. All invoices shall be remitted to the City of Rancho Cucamonga, California. 4.2 City and RCFPD shall review such invoices and notify Contractor in writing within ten (10) business days of any disputed amounts. 4.3 City and RCFPD shall pay all undisputed portions of the invoice within thirty (30) calendar days after receipt of the invoice up to the not -to -exceed amounts set forth in Section 3. 4.4 All records, invoices, time cards, cost control sheets and other records maintained by Contractor relating to services hereunder shall be available for review and audit by the City and RCFPD. 5. Representatives. 5.1 City and RCFPD Representative. For the purposes of this Agreement, the contract administrator and City and RCFPD's representative shall be Michael Courtney, Facilities Supervisor, or such other person as designated in writing by the City and RCFPD ("City and RCFPD Representative"). It shall be Contractor's responsibility to assure that the City and RCFPD Representative is kept informed of the progress of the performance of the services, and Contractor shall refer any decisions that must be made by City and RCFPD to the City and RCFPD Representative. Unless otherwise specified herein, any approval of City and RCFPD required hereunder shall mean the approval of the City and RCFPD Representative. 5.2 Contractor Representative. For the purposes of this Agreement, Ryan Sherrett, COO, is hereby designated as the principal and representative of Contractor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith ("Contractor's Representative"). It is expressly understood that the experience, knowledge, capability and reputation of the Contractor's Representative were a substantial inducement for City and RCFPD to enter into this Agreement. Therefore, the Contractor's Representative shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. Contractor may not change the Responsible Principal without the prior written approval of City and RCFPD. 6. Contractor's Personnel. 6.1 All Services shall be performed by Contractor or under Contractor's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City and RCFPD business license as required by the City's Municipal Code. PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 3 Page 50 6.2 Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 1.4. 6.3 Contractor shall be responsible for payment of all employees' and subcontractors' wages and benefits, and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 6.4 Contractor shall indemnify, defend and hold harmless City and RCFPD and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of City and RCFPD officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Contractor's violations of personnel practices and/or any violation of the California Labor Code. City and RCFPD shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City and RCFPD from Contractor as a result of Contractor's failure to promptly pay to City and RCFPD any reimbursement or indemnification arising under this Section 6. 7. Ownership of Work Product. 7.1 Ownership. All documents, ideas, concepts, electronic files, drawings, photographs and any and all other writings, including drafts thereof, prepared, created or provided by Contractor in the course of performing the Services, including any and all intellectual and proprietary rights arising from the creation of the same (collectively, "Work Product"), are considered to be "works made for hire" for the benefit of the City and RCFPD. Upon payment being made, and provided Contractor is not in breach of this Agreement, all Work Product shall be and remain the property of City and RCFPD without restriction or limitation upon its use or dissemination by City and RCFPD. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Contractor under this Agreement shall, upon request, be made available to City and RCFPD. None of the Work Product shall be the subject of any common law or statutory copyright or copyright application by Contractor. In the event of the return of any of the Work Product to Contractor or its representative, Contractor shall be responsible for its safe return to City and RCFPD. Under no circumstances shall Contractor fail to deliver any draft or final designs, plans, drawings, reports or specifications to City and RCFPD upon written demand by City and RCFPD for their delivery, notwithstanding any disputes between Contractor and City and RCFPD concerning payment, performance of the contract, or otherwise. This covenant shall survive the termination of this Agreement. City and RCFPD's reuse of the Work Product for any purpose other than the Project, shall be at City and RCFPD's sole risk. 7.2. Assignment of Intellectual Property Interests: Upon execution of this Agreement and to the extent not otherwise conveyed to City and RCFPD by Section 7. 1, above, the Contractor shall be deemed to grant and assign to City and RCFPD, and shall require all of its subcontractors to assign to City and RCFPD, all ownership rights, and all common law and statutory copyrights, trademarks, and other intellectual and proprietary property rights relating to the Work Vendor Initials PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Page 4 Page 51 Product and the Project itself, and Contractor shall disclaim and retain no rights whatsoever as to any of the Work Product, to the maximum extent permitted by law. City and RCFPD shall be entitled to utilize the Work Product for any and all purposes, including but not limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding and publicizing the Project or any aspect of the Project. 7.3 Title to Intellectual Property. Contractor warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of the Work Product and/or materials produced under this Agreement, and that City and RCFPD has full legal title to and the right to reproduce any of the Work Product. Contractor shall defend, indemnify and hold City and RCFPD, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City and RCFPD officials, harmless from any loss, claim or liability in any way related to a claim that City and RCFPD's use is violating federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, software, equipment, devices or processes used or incorporated in the Services and materials produced under this Agreement. In the event City and RCFPD's use of any of the Work Product is held to constitute an infringement and any use thereof is enjoined, Contractor, at its expense, shall: (a) secure for City and RCFPD the right to continue using the Work Product by suspension of any injunction or by procuring a license or licenses for City and RCFPD; or (b) modify the Work Product so that it becomes non -infringing. This covenant shall survive the termination of this Agreement. 8. Status as Independent Contractor. Contractor is, and shall at all times remain as to City and RCFPD, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City and RCFPD or otherwise act as an agent of City and RCFPD. Neither City and RCFPD nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City and RCFPD. Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and to defend, indemnify and hold City and RCFPD harmless from any and all taxes, assessments, penalties, and interest asserted against City and RCFPD by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's employees 9. Confidentiality. Contractor may have access to financial, accounting, statistical, and personnel data of individuals and City and RCFPD employees. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are confidential and shall not be disclosed by Contractor without prior written authorization by City and RCFPD. City and RCFPD shall grant such authorization if applicable law requires disclosure. All City and RCFPD data shall be returned to City and RCFPD upon the termination of this Agreement. Contractor's covenant under this Section shall survive the termination of this Agreement. This provision shall not apply to information in whatever form that is Vendor Initials PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Page 5 Page 52 in the public domain, nor shall it restrict the Contractor from giving notices required by law or complying with an order to provide information or data when such an order is issued by a court, administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and reasonably necessary for the Contractor to defend itself from any legal action or claim. 10. Conflict of Interest. 10.1 Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Contractor shall not accept any employment or representation during the term of this Agreement which is or may likely make Contractor "financially interested" (as provided in California Government Code §§1090 and 87100) in any decision made by City and RCFPD on any matter in connection with which Contractor has beenretained. 10.2 Contractor further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this Agreement. Contractor has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Contractor, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City and RCFPD shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Contractor hereunder the full amount or value of any such fee, commission, percentage or gift. 10.3 Contractor has no knowledge that any officer or employee of City and RCFPD has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor, and that if any such interest comes to the knowledge of Contractor at any time during the term of this Agreement, Contractor shall immediately make a complete, written disclosure of such interest to City and RCFPD, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in subsection 10.1. 11. Indemnification. 11.1 To the maximum extent permitted by law, the Contractor shall defend, indemnify and hold the City and RCFPD, and its elected officials, officers, employees, servants, volunteers, and agents serving as independent contractors in the role of City officials and RCFPD, (collectively, "Indemnitees"),free and harmless with respect to any and all damages, liabilities, losses, reasonable defense costs or expenses (collectively, "Claims"), including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the acts, omissions, activities or operations of Contractor or any of its officers, employees, subcontractors, Contractors, or agents in the performance of this Agreement. Contractor shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City and RCFPD's choice, and shall pay all costs and expenses, including actual Vendor Initials PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Page 6 Page 53 attorney's fees and experts' costs incurred in connection with such defense. The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this Agreement provided, however, that the Contractor shall have no obligation to indemnify for Claims arising out of the sole negligence or willful misconduct of any of the Indemnitees. 11.2 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess against Contractor because of the acceptance by City and RCFPD, or the deposit with City and RCFPD, of any insurance policy or certificate required pursuant to this Agreement. 11.3 Waiver of Right of Subro ag tion. Except as otherwise expressly provided in this Agreement, Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor. 11.4 Survival. The provisions of this Section 11 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against Contractor shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision. 12. Insurance. 12.1 Liability Insurance. Contractor shall procure and maintain in full force and effect for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services hereunder by Contractor, and/or its agents, representatives, employees or subcontractors. 12.2 Minimum Scope of Insurance. Unless otherwise approved by City and RCFPD, coverage shall be at least as broad as: (1) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). (2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). (3) Worker's Compensation insurance as required by the State of California, and Employer's Liability Insurance. 12.3 Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. Commercial General Liability Insurance or other form with a general aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit. (2) Automobile Liability: $2,000,000 per accident for bodily injury and PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 7 Page 54 property damage. (3) Employer's Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease and Workers' Compensation Insurance in the amount required by law. (4) The Insurance obligations under this Agreement shall be the greater of (i) the Insurance coverages and limits carried by the Contractor; or (ii) the minimum Insurance coverages and limits shown in this Agreement. Any insurance proceeds in excess of the specified limits and coverage required which are applicable to a given loss, shall be available to the City and RCFPD. No representation is made that the minimum Insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this agreement. 12.4 Deductibles and Self -Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City and RCFPD and shall not reduce the limits of coverage. City and RCFPD reserves the right to obtain a full certified copy of any required insurance policy and endorsements. 12.5 Other Insurance Provisions. (1) The commercial general liability and automobile liability policies are to contain the following provisions on a separate additionally insured endorsement naming the City, RCFPD, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City and RCFPD officials, as additional insureds as respects: liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; and/or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no limitations on the scope of protection afforded to City, RCFPD, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City and RCFPD officials which are not also limitations applicable to the named insured. (2) For any claims related to this Agreement, Contractor's insurance coverage shall be primary insurance as respects City, RCFPD, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City and RCFPD officials. Any insurance or self-insurance maintained by City, RCFPD, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City and RCFPD officials shall be in excess of Contractor's insurance and shall not contribute with it. (3) Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 8 Page 55 limits of the insurer's liability. (4) Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self-insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Contractor shall forthwith obtain and submit proof of substitute insurance. Should Contractor fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City and RCFPD may procure such insurance at Contractor's sole cost and expense. (5) Each insurance policy required by this clause shall expressly waive the insurer's right of subrogation against City and RCFPD, its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City and RCFPD officials. (6) Each policy shall be issued by an insurance company approved in writing by City and RCFPD, which is admitted and licensed to do business in the State of California and which is rated ANII or better according to the most recent A.M. Best Co. Rating Guide. (7) Each policy shall specify that any failure to comply with reporting or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be provided. (8) Each policy shall specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys' fees, shall be paid in addition to and shall not deplete any policy limits. (9) Contractor shall provide any and all other insurance, endorsements, or exclusions as required by the City and RCFPD in any request for proposals applicable to this Agreement. 12.6 Evidence of coverage. Prior to commencing performance under this Agreement, the Contractor shall furnish the City and RCFPD with certificates and original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement including (1) Additional Insured Endorsement(s), (2) Worker's Compensation waiver of subrogation endorsement, and (3) General liability declarations or endorsement page listing all policy endorsements. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the City and RCFPD before Contractor commences performance. If performance of this Agreement shall extend beyond one year, Contractor shall provide City and RCFPD with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance. Vendor Initials PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Page 9 Page 56 12.7 Contractor agrees to include in all contracts with all subcontractors performing work pursuant to this Agreement, the same requirements and provisions of this Agreement including the indemnity and insurance requirements to the extent they apply to the scope of any such subcontractor's work. Contractor shall require its subcontractors to be bound to Contractor and City and RCFPD in the same manner and to the same extent as Contractor is bound to City and RCFPD pursuant to this Agreement, and to require each of its subcontractors to include these same provisions in its contract with any sub -subcontractor. 13. Cooperation. In the event any claim or action is brought against City and RCFPD relating to Contractor's performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation that City and RCFPD might require. City and RCFPD shall compensate Contractor for any litigation support services in an amount to be agreed upon by the parties. 14. Termination. City and RCFPD shall have the right to terminate this Agreement at any time for any or no reason on not less than ten (10) days prior written notice to Contractor. In the event City and RCFPD exercises its right to terminate this Agreement, City and RCFPD shall pay Contractor for any services satisfactorily rendered prior to the effective date of the termination, provided Contractor is not then in breach of this Agreement. Contractor shall have no other claim against City and RCFPD by reason of such termination, including any claim for compensation. City and RCFPD may terminate for cause following a default remaining uncured more than five (5) business days after service of a notice to cure on the breaching party. Contractor may terminate this Agreement for cause upon giving the City and RCFPD ten (10) business days prior written notice for any of the following: (1) uncured breach by the City and RCFPD of any material term of this Agreement, including but not limited to Payment Terms; (2) material changes in the conditions under which this Agreement was entered into, coupled with the failure of the parties to reach accord on the fees and charges for any Additional Services required because of such changes. 15. Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Contractor's and City and RCFPD's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth in this Section, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this Section. All notices shall be addressed as follows: If to City and RCFPD: Michael Courtney, Facilities Supervisor City of Rancho Cucamonga Public Works Services 8794 Lion Street Rancho Cucamonga, CA 91730 PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 10 Page 57 If to Contractor: Ryan Sherrett, COO Inland Overhead Door Company 12401 S. La Cadena Dr. Colton, CA 92587 16. Non -Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 17. Assignment and Subcontracting. Contractor shall not assign or transfer any interest in this Agreement or subcontract the performance of any of Contractor's obligations hereunder without City and RCFPD's prior written consent. Except as provided herein, any attempt by Contractor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. 18. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Contractor performs the Services. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and compliance with other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. The applicable prevailing wage rate determinations can be found at http://www.dir.ca.gov/dlsr/DPreWageDetennination.htm Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services, available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the Project site. Contractor shall defend, indemnify and hold the City and RCFPD, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City and RCFPD of any payment to Contractor constitute or be construed as a waiver by City and RCFPD of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City and RCFPD shall in no way impair or prejudice any right or remedy available to City and RCFPD with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 11 Page 58 including reasonable attorney's fees and costs of experts. 21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. 22. Applicable Law and Venue. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California. Venue for any action relating to this Agreement shall be in the San Bernardino County Superior Court. 23. Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the parry who drafted the Agreement or who drafted that portion of the Agreement. 24. Entire Agreement. This Agreement consists of this document, and any other documents, attachments and/or exhibits referenced herein and attached hereto, each of which is incorporated herein by such reference, and the same represents the entire and integrated agreement between Contractor and City and RCFPD. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. Contractor Name: Inland Overhead Door Co By: Name Title Date City of Rancho Cucamonga By: Name Date Title City of Rancho Cucamonga Fire Protection District By: By: Name Date Name Date Title (two signatures required if corporation) Title Vendor Initials PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Page 12 Page 59 EXHIBIT A SCOPE OF SERVICES PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 13 Page 60 RANCHO CUCAMONGA REQUEST FOR PROPOSALS ("RFP") #18/19-016 FOR ANNUAL OVERHEAD DOOR AND GATE MAINTENANCE AND REPAIR City of Rancho Cucamonga Procurement Division 10500 Civic Center Drive Rancho Cucamonga, California 91730 Deadline for Submissions: March 28, 2019 by 3:00 pm Page 61 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair Table of Contents 1. OVERVIEW...............................................................................................................................................4 1.1 GENERAL BACKGROUND............................................................................................................................. 4 1.2 PROPOSAL DELIVERY AND SCHEDULE OF EVENTS............................................................................................. 4 1.3 DISCREPANCIES OR OMISSIONS.................................................................................................................... 4 1.4 CONTINGENCIES........................................................................................................................................ 4 1.5 QUESTIONS AND CLARIFICATIONS................................................................................................................. 5 1.6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ................................................. 5 1.7 KNOWLEDGE OF REQUIREMENTS.................................................................................................................. 6 1.8 RESERVATION OF RIGHTS............................................................................................................................ 6 1.9 CALIFORNIA'S PUBLIC RECORDS ACT............................................................................................................. 7 2. MINIMUM REQUIREMENTS.....................................................................................................................7 2.1 BUSINESS LICENSE...................................................................................................................................... 7 2.2 PREVAILING WAGES................................................................................................................................... 7 2.3 REPRESENTATIVES......................................................................................................................................7 2.4 EMPLOYEE CONDUCT.................................................................................................................................. 9 3. RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS...................................................................9 3.1 COVER LETTER/ INTRODUCTION.................................................................................................................. 9 3.2 TABLE OF CONTENTS.................................................................................................................................. 9 3.3 EXECUTIVE SUMMARY.............................................................................................................................. 10 3.4 EXPERIENCE............................................................................................................................................ 10 3.5 THIRD -PARTY / SUBCONTRACTORS............................................................................................................. 10 3.6 STAFF BIOGRAPHIES................................................................................................................................. 10 3.7 PROPOSAL RESPONSE............................................................................................................................... 11 3.8 NON -DISCLOSURE CONFLICT OF INTEREST.................................................................................................... 11 3.9 PROFESSIONAL SERVICE AGREEMENT.......................................................................................................... 11 3.10 ACKNOWLEDGEMENT OF INSURANCE.......................................................................................................... 11 3.11 ADDENDUM ACKNOWLEDGEMENT.............................................................................................................. 11 3.12 VENDOR CERTIFICATION........................................................................................................................... 12 3.13 PARTICIPATION CLAUSE............................................................................................................................ 12 Submittals Due: March 28, 2019 by 3:00 pm Page 2 of 28 Page 62 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair 3.14 SIGNATURE OF AUTHORITY........................................................................................................................ 12 3.15 COMPANY REFERENCES............................................................................................................................. 12 3.16 LINE ITEM PRICING................................................................................................................................... 12 4.0 SCOPE OF SERVICES...............................................................................................................................13 4.1 Scheduling...............................................................................................................................................13 4.4 City Facilities Locations..........................................................................................................................15 5.0 EVALUATION AND VENDOR SELECTION PROCESS..................................................................................17 5.1 INITIAL SCREENING................................................................................................................................... 17 5.2 EVALUATION ACTIVITIES........................................................................................................................... 17 5.3 COST EVALUATION................................................................................................................................... 17 5.4 REFERENCE CHECKS.................................................................................................................................. 17 5.5 DEMONSTRATIONS/ INTERVIEWS............................................................................................................... 18 5.6 FINANCIAL DOCUMENTATION.................................................................................................................... 18 5.7 BEST AND FINAL OFFER............................................................................................................................. 18 5.8 VENDOR SELECTION................................................................................................................................. 19 5.9 LETTER OF INTENT TO AWARD.................................................................................................................... 19 "EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT .......... 20 "EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY...............................................21 "EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED.........................................................................................22 "EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT...........................................................................................23 "EXHIBIT E" VENDORS CERTIFICATION FORM...............................................................................................24 "EXHIBIT F" PARTICIPATION CLAUSE.............................................................................................................25 "EXHIBIT G" SIGNATURE OF AUTHORITY.......................................................................................................26 "EXHIBIT H" REFERENCES WORKSHEET.........................................................................................................27 Submittals Due: March 28, 2019 by 3:00 pm Page 3 of 28 Page 63 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair 1. OVERVIEW 1.1 GENERAL BACKGROUND The City of Rancho Cucamonga (hereinafter "City") is inviting qualified Vendors to submit a proposal response for Request for Proposals "RFP" #18/19-016 for Overhead Door and Gate Maintenance and Repair in accordance with the minimum Scope of Services indicated herein. Vendors wishing to participate in the RFP solicitation must be registered as a Vendor on the City Vendor List. Vendor registration can be accomplished by visiting the City website at www.Citvofrc.us. Only those responses received from registered Vendors will be accepted. Responses must be submitted by the named Vendor that has downloaded the RFP; this information is indicated in the bid system and provides the ability to tabulate the responses in accordance to the named Vendors. Submitting a response under a Vendor name that does not appear to be on the Prospective Bidders list will be deemed as non-responsive and disqualify said response from further consideration. 1.2 PROPOSAL DELIVERY AND SCHEDULE OF EVENTS Complete RFP responses must be received electronically via Planet Bids prior to the due date and time specified in the below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be responsible for any delays by transmission errors. Schedule of Events: Post RFP February 14, 2019 Questions Due March 4, 2019 at 12:00 pm Addendum Issued March 6, 2019 RFP Response Due Date March 28, 2019 at 3:00 pm Vendor Interviews / Presentation TBD Letter of Intent to Award TBD (The City reserves the right to change schedule of events without prior notice or responsibility to Vendor.) 1.3 DISCREPANCIES OR OMISSIONS Vendors finding discrepancies or omissions in the RFP or having any doubts as to the meaning or intent of any part thereof shall submit such questions or concerns in writing electronically via Planet Bids. No responsibility will be accepted for oral instructions. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP. 1.4 CONTINGENCIES Submittals Due: March 28, 2019 by 3:00 pm Page 4 of 28 Page 64 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair This RFP should not be considered as a Contract to purchase goods or services but is a Request for Proposal in accordance with the Terms and Conditions herein and will not necessarily give rise to a Contract. However, RFP responses should be as detailed and complete as possible to facilitate the formation of a Contract based on the RFP response(s) that are pursued should the City decide to do so. Completion of this RFP form and its associated appendices are a requirement. Failure to do so may disqualify your RFP response submittal. Vendors must submit signed RFP responses by the due date and time as specified herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested. If only one RFP response is received, the City reserves the right to reject the response and re -bid the RFP. Any Scope of Services, Contingencies, Special Instruction and/or Terms and Conditions applicable to this RFP and any Purchase Order derived thereafter shall be effective as of the issue date of Purchase Order (the "Effective Date"), and shall remain in full force and effect until sixty (60) days after the City has accepted the work in writing and has made final payment, unless sooner terminated by written agreement signed by both parties. 1.5 QUESTIONS AND CLARIFICATIONS All questions or clarification requests must be submitted directly through the City's bid system on or before March 4, 2019 by 12:00 pm. Answers and/or clarifications will be provided in the form of an Addendum and will be posted for download from the City's bid system in accordance with the above "Schedule of Events". From the issuance date of this RFP until a Vendor is awarded, Vendors are not permitted to communicate with any City staff or officials regarding this procurement, other than during interviews, demonstrations, and/or site visits, except at the direction of Ruth Cain, CPPB, Procurement Manager, the designated representative of the City of Rancho Cucamonga. 1.6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION All materials submitted in response to the RFP solicitation will become the property of the City and will be returned only at the City's option and at the expense of the Vendor submitting the RFP response. A copy of the RFP response will be retained for official files and become a public record. Any material that a Vendor considers as confidential but does not meet the disclosure exemption requirements of the California Public Records Act should not be included in the Vendor's RFP response as it may be made available to the public. If a Vendor's RFP response contains material noted or marked as confidential and/or proprietary that, in the City's sole opinion, meets the disclosure exemption requirements, then that information will not be disclosed pursuant to a written request for public documents. If the City does not consider such material to be exempt from disclosure, the material may be made available to the public, regardless of the notation or markings. If a Vendor is unsure if its confidential and/or proprietary material meets disclosure exemption requirements, then Submittals Due: March 28, 2019 by 3:00 pm Page 5 of 28 Page 65 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair it should not include such information in its RFP response because such information may be disclosed to the public. 1.7 KNOWLEDGE OF REQUIREMENTS The Vendor shall carefully review all documents referenced and made a part of the solicitation document to ensure that all information required to properly respond has been submitted or made available and all requirements are priced in the RFP response. Failure to examine any documents, drawings, specifications, or instructions will be at the Vendor's sole risk. Vendors shall be responsible for knowledge of all items and conditions contained in their RFP responses and in this RFP, including any City issued clarifications, modifications, amendments, or addenda. The City will provide notice of any changes and clarifications to perspective Vendors by way of addenda to the City's website; however, it is the Vendor's responsibility to ascertain that the RFP response includes all addenda issued prior to the RFP due date. 1.8 RESERVATION OF RIGHTS The issuance of this RFP does not constitute an agreement by the City that any contract will be entered by the City. The City expressly reserves the right at any time to: • Waive or correct any defect or informality in any response, RFP, or RFP procedure. • Reject any or all RFPs. • Reissue a Request for RFPs. • Prior to submission deadline for RFPs, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFP, or the requirements for contents or format of the RFPs. • The City recognizes that price is only one of several criteria to be used in judging a product or service, and the City is not legally bound to accept the lowest RFP response. • The City reserves the right to conduct pre -award discussions and/or pre -Contract negotiations with any or all responsive and responsible Vendors who submit RFP responses. • Procure any materials, equipment or services specified in this RFP by any other means. • Determine that no project will be pursued. • The City reserves the right to inspect the Vendor's place of business prior to award or at any time during the contract term or any extension thereof, to determine the Vendor's capabilities and qualifications. Submittals Due: March 28, 2019 by 3:00 pm Page 6 of 28 Page 66 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair 1.9 CALIFORNIA'S PUBLIC RECORDS ACT The City of Rancho Cucamonga complies with the California Public Records Act, Government Code Section 6253. (a) Public records are open to inspection always during the office hours of the state or local agency and every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable portion of a record shall be available for inspection by any person requesting the record after deletion of the portions that are exempted by law. Neither an RFP in its entirety, nor proposed prices shall be considered confidential and proprietary. Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this RFP are subject to California's Public Records Act. The City's receipt, review, evaluation or any other act or omission concerning any such information shall not create an acceptance by the City or any obligation or duty to prevent the disclosure of any such information except as required by Government Code Section 6253. Companies who submit information they believe should be exempt from disclosure under the Public Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information is requested under the Public Records Act, the City shall make a final determination if any exemption exists for the City to deny the request and prevent disclosure. The City will withhold such information from public disclosure under the Public Records Act only if the City determines, in its sole discretion, that there is a legal basis to do so. 2. MINIMUM REQUIREMENTS 2.1 BUSINESS LICENSE The selected Vendor awarded a Contract shall be required to obtain a Rancho Cucamonga Business License no later than five (5) business days from notification of award prior to being issued a Purchase Order. Awarded Vendor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties required under this RFP and will provide copies of licenses/certifications immediately upon request throughout the term of the Contract. 2.2 PREVAILING WAGES Where labor is required for public work as a part of any requirement covered by this RFP, pursuant to the provisions of the Labor Code of the State of California, Vendor(s) shall pay no less than those minimum wages. 2.3 REPRESENTATIVES Should the awarded Vendor require the services of a third -party to complete the Scope of Services indicated in this RFP, the awarded Vendor will not assign, transfer, convey or otherwise dispose of the contract or its right, Submittals Due: March 28, 2019 by 3:00 pm Page 7 of 28 Page 67 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair title or interest in or to the same, or any part thereof. Any attempt by the awarded Vendor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. The awarded Vendor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services including Vendors subcontractor. All Services shall be performed by the awarded Vendor or under the awarded Vendor's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by state and local law to perform such services. The awarded Vendor shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Vendor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the services. In case of default by the Vendor, the City may take the following actions which shall include but not be limited to; cancellation of any purchase order, procurement of the articles or service from other sources and may deduct from unpaid balance due to the Vendor, or may bill for excess costs so paid, and the prices paid by the City shall be considered the prevailing market prices paid at the time such purchase is made, withholding of payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries, or Vendors for delivery, which do not meet specifications, will be for the account of the Vendor. City Representative: For the purposes of this Agreement, the contract administrator and City's representative shall be , or such other person as designated in writing by City ("City's Representative"). It shall be the Vendor's responsibility to assure that City's Representative is kept informed of the progress of the performance of the services, and the Vendor shall refer any decisions that must be made by City to City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. Vendor Representative: For the purposes of this Agreement, is hereby designated as the representative of the successful Vendor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith ("Vendor's Representative"). It is expressly understood that the experience, knowledge, capability and reputation of the Vendor's Representative were a substantial inducement for City to enter into this Agreement. Therefore, the Vendor's Representative shall be responsible during the term of this Agreement for directing all activities of Vendor and devoting sufficient time to personally supervise the services hereunder. The successful Vendor may not change the Vendor's Representative without the prior written approval of City's Representative. Submittals Due: March 28, 2019 by 3:00 pm Page 8 of 28 Page 68 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair 2.4 EMPLOYEE CONDUCT All Vendor personnel must observe all City regulations in effect at the location where the Services are being conducted. While on City property, the Vendor's personnel shall be subject to oversight by City staff. Under no circumstances shall the Vendor's or Vendor's sub -contractor personnel be deemed as employees of the City. Vendor or Vendor's subcontractor personnel shall not represent themselves to be employees of the City. Vendor's personnel will always make their best efforts to be responsive, polite, and cooperative when interacting with representatives of the City, or any other City employees. The Vendor's personnel shall be required to work in a pleasant and professional manner with City employees, outside Vendors and the public. Nothing contained in this RFP shall be construed as granting the Vendor the sole right to supply personal or contractual services required by the City or without the proper City approval and the issuance of a Purchase Order. 3. RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS Completion of this RFP form and its associated Exhibits are a requirement. To be considered responsive and evaluate RFP responses fairly and completely Vendors must comply with the format and submission requirements set out in this RFP, and provide all information requested. Failure to comply with this instruction will deem said RFP response as non-responsive and will not receive further consideration in the evaluation process. If only one RFP response is received, the City reserves the right to discard the response, re -bid or proceed with an RFP review and negotiations. RFP submittals are due on the due date and time indicated in the above schedule of events. Submittals shall be submitted electronically via Planet Bids; no paper RFPs will be accepted. RFP responses must include the following information and in the exact order and format as shown. 3.1 COVER LETTER / INTRODUCTION RFP responses must include the complete name and address of Vendor and the name, mailing address, and telephone number of the contact person regarding the RFP response. A signature by an authorized representative must be included on each RFP response. Said signature will be considered confirmation of the Vendors ability and willingness to comply with all provisions stated herein. 3.2 TABLE OF CONTENTS The Table of Contents must be a comprehensive listing of the contents included in your RFP response. This section must include a clear definition of the material, exhibits and supplemental information identified by sequential page numbers and by section reference numbers. Each section of the RFP response will be separated by a title page at the beginning of each section. Submittals Due: March 28, 2019 by 3:00 pm Page 9 of 28 Page 69 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair 3.3 EXECUTIVE SUMMARY The Executive Summary shall condense and highlight the contents of the Vendor's RFP response to provide the Evaluation Committee with a broad understanding of the Vendor's approach, Proposal, experience and staffing. 3.4 EXPERIENCE The Vendor shall provide a concise statement demonstrating the Vendor's Proposal, experience, expertise and capability to perform the requirements of this RFP. Provide a brief history of your company, including; • The number of years in business, • The firms service commitment to customers, • If the firm is involved in any pending litigation that may affect its ability to provide its proposed solution or ongoing maintenance or support of its products and services. • State whether your firm is an individual proprietorship, partnership, corporation, or private nonprofit firm, and the date your company was formed or incorporated. 3.5 THIRD -PARTY/ SUBCONTRACTORS If the Vendor intends to subcontract, a detailed list of any sub -contractors, partners, or third -party Vendors who will be involved in the implementation of the proposed services including but not limited to: • Description of the Vendor's experience with each of the proposed subcontractors, • Three (3) customer references for each subcontractor to include references names, addresses, and telephone numbers, for products and services like those described in this RFP, • Describe the specific role of each. 3.6 STAFF BIOGRAPHIES Submit the resumes of the individuals who will be performing the services for the City. Resumes shall be formatted in the following order: • Position with the Company, • Length of time with the Company, • Licenses, registrations and certifications as required by law to perform the Scope of Work described herein, • Educational background, • Role in the Project, • Experience with the minimum requirements stated herein, • Work history on similar or like projects with the other municipalities. Submittals Due: March 28, 2019 by 3:00 pm Page 10 of 28 Page 70 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair 3.7 PROPOSAL RESPONSE Under this section Vendors shall provide a full, detailed response to the City's Scope of Services listed herein. Vendors should be as thorough as possible in their response as it may be the only opportunity to convey information regarding your business, ability and qualifications to complete the services needed. 3.8 NON -DISCLOSURE CONFLICT OF INTEREST Specify any possible conflicts of interest with your current clients or staff members and the City. A signed "Exhibit A, Conflict of Interest and Non -Disclosure Agreement" included herein must be submitted under this section. 3.9 PROFESSIONAL SERVICE AGREEMENT In addition to the acceptance of the City's Terms and Conditions, the successful Vendor will be required to enter into a Professional Services Agreement ("PSA") with the City of Rancho Cucamonga, a "Sample" of which is attached in the City's bid system for review. All requirements of said PSA must be completed by the successful Vendor and signed by both applicable parties prior to any services being rendered. This RFP sets forth some of the general provisions which may be included in the final PSA. In submitting a response to this RFP, Vendor will be deemed to have agreed to each clause unless otherwise indicated in "Exhibit B, Professional Services Agreement Exceptions Summary" and the City agrees to either accept the objection or deviation or change the PSA language in writing. Failure to raise any objections at the time of this RFP response submittal will result in a waiver of objection to any of the contractual language in the PSA at any other time. The signed Exception Summary shall be included under this section of the RFP response. 3.10 ACKNOWLEDGEMENT OF INSURANCE Vendors must meet all insurance requirements as outlined in the Professional Services Agreement. Ability to comply with said requirements must be indicated with signature of "Exhibit C. Acknowledgement of Insurance Requirements and Certification of Ability to Provide and Maintain Coverages Specified", which must be submitted with the Bid under the Insurance tab. The awarded Vendor will be responsible for providing the required Certificates of Insurance and must be the Named Insured on the Certificates. Certificates of Insurance from any other entity other than the awarded Vendor, will not be accepted. 3.11 ADDENDUM ACKNOWLEDGEMENT The Vendor shall hereby acknowledge they have received all posted Addendums, if any. It is the Vendor's responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP. Vendors must indicate their acknowledgement of any Addendums by way of signature on "Exhibit D, Addendum Acknowledgement" and must be included under this section of the RFP response. Submittals Due: March 28, 2019 by 3:00 pm Page 11 of 28 Page 71 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair 3.12 VENDOR CERTIFICATION Vendors must verify by way of signature to "Exhibit E, Vendor Certification Form" that Vendor nor any of its proposed subcontractors are currently under suspension or debarment by any state or federal government agency, and that neither Vendor not any of its proposed subcontractors are tax delinquent with the State of California. The signed exhibit must be included under this section of the RFP response. 3.13 PARTICIPATION CLAUSE Vendors shall provide a completed "Exhibit F, Participation Clause", must be included with the Vendors RFP response. This will indicate a Vendors agreement to or not to allow other entities to utilize the RFP response and awarded contract as a piggyback option. 3.14 SIGNATURE OF AUTHORITY "Exhibit G", Signature of Authority must be included with the Vendor RFP response. Unsigned RFP responses will not be accepted. The Signature of Authority declares that the Vendor has carefully examined the instruction indicated herein including all terms and condition and specifications, and hereby proposes and agrees, if the Vendors RFP response is accepted, Vendor agrees to furnish all material in accordance with the instruction and specifications in the time and manner prescribed for the unit cost amounts set forth in the Vendors RFP response. 3.15 COMPANY REFERENCES Provide a minimum of four (4) references, preferably with other municipalities in which similar services are being performed. References must be for work performed or completed within the past three (3) years. "Exhibit H, Reference Worksheet", must be complete and uploaded into the Planet Bid system under the "Response Type" section identified as "Exhibit H". While the Reference Worksheet accompanies your RFP response it is not to be discussed in any other area of the RFP response other than the "Response Type" section in Planet Bids. 3.16 LINE ITEM PRICING Line item pricing for this RFP must be provided directly in the Planet Bids system under the "Line Items" tab. This pricing is not an estimate and is firm fixed price for each item listed. Vendors pricing quotes outside of the pricing listed in Planet Bids under the "Line Items" tab will not be accepted or considered for award. Any additional cost required should be noted in the additional cost line item and a summary of the cost provided in the notes section of the line item. While Line item pricing accompanies your RFP response it is not to be discussed in any other area of the RFP response other than the "Line Item" tab in Planet Bids. The City will not be obligated to any estimated pricing or pricing not identified in the "Line Item" tab in Planet Bids. Failure to provide the required Line Item pricing in the required format will cause Vendors RFP response to be considered Submittals Due: March 28, 2019 by 3:00 pm Page 12 of 28 Page 72 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair as non-responsive and be eliminated from proceeding any further in the process. Any questions or clarifications regarding how to correctly submit Lint Item pricing should be submitted by the "Questions Due" date and time indicated in the schedule of events. 4.0 SCOPE OF SERVICES 4.1 Scheduling The Contractor shall submit a preventive maintenance inspection schedule to the Public Works Services Director or designated representative a minimum of five (5) business days prior to the planned start date. The schedules must be reviewed and approved by the Public Works Services Director or designated representative prior to the start of any work. The schedule shall include planned comprehensive inspections and preventive maintenance of all door assemblies and operators. Preventive maintenance shall be performed during normal working hours which are defined as between 7 a.m. and 3:30 pm Monday through Friday, excluding City holidays. 4.2 Quarterly Inspection and Preventive Maintenance The Contractor shall perform each of the applicable tasks below and all other preventive maintenance tasks recommended by the door and/or operator manufacturer. 4.2.1 Required Tasks Door Assemblies • Secure work area to prevent injury to persons or vehicles. • Inspect section/slat condition. • Inspect door alignment, plumb and level. • Check operation of door (motorized and manual). • Check counterbalance spring adjustment; tighten set screw. • Adjust springs, if necessary. • Inspect shaft, tighten coupler. • Lubricate shaft bearings. • Inspect cable drums. • Inspect cable. • Inspect and lubricate rollers as required. • Inspect and lubricate hinges as required. • Inspect top and bottom brackets. • Inspect track mounting brackets or welds. • Inspect and clean track and mounting hardware. • Inspect and lubricate drive chains and sprockets, adjust as necessary • Check function of door lock(s). • Inspect weather seals and safety edge (bottom, sides and top). Submittals Due: March 28, 2019 by 3:00 pm Page 13 of 28 Page 73 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair • Inspect windows. • Inspect end locks. • Inspect condition of hood. Door Operation • Operate door with remote and stationary switches. • Check upper and lower limits; adjust as necessary. • Inspect belts, chains, pulleys, sprockets. • Inspect and adjust brake. • Inspect and adjust slip clutch. • Lubricate bearings, front and rear, as required. • Inspect chain hoist. • Inspect and test push button station. • Inspect and test photo eyes. • Inspect and test reversing edge. • Inspect and test motion sensor. Electronic Security Gate • Motor: Clean, Torque Bolts, Check Belt, Check Emergency Release, Check Sprocket, Check Pulley • Gear: Check oil level, check pulley, and check sprockets, clean gear, remove excess grease • Chain: Tighten chain, adjust, check chain bolt, check links, clean, hand -apply grease • Limits & cams: Check cams, limit switches, grease rod, set cams, check wiring, test • Circuit Board: Check board, connections, wiring, code(s), clean, test • Chassis: Check and torque bolts, check welds, check integrity • Gate: Check welds, wheels, hinges, guide rollers, track • Sensors: Check open and automatic reversing features • Remote: Check operation function. (Order needed remote upon request). 4.3 Inspection and Preventive Maintenance Reporting and Payment The Contractor's technicians shall document in writing the findings of each inspection and the preventive maintenance actions performed for each door and sign the report as certification of services provided. The Contractor shall submit a copy of each report to the Public Works Services Director or designated representative no later than five (5) business days after completion. If an inspection reveals a major deficiency, the Contractor shall report the condition to the Public Works Services Director or designated representative immediately. Major deficiencies are defined as any condition affecting the safety of City or Fire District personnel or the public, inability of an overhead door to function reliably, inability of an overhead door to be shut and secured, and cracked, broken or missing window glass. Submittals Due: March 28, 2019 by 3:00 pm Page 14 of 28 Page 74 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair Payment for Preventive Maintenance, including inspection reporting, shall be at the lump sum prices for each location listed in the cost proposal. Pricing shall be effective from date of execution of professional services agreement through June 30, 2020. 4.3.1 Incidental Repairs The awarded Contractor shall perform incidental repairs when directed by the Public Works Services Director or designated representative. This service is especially crucial due to Fire Rescue stations included in the scope of work. 4.3.2 Emergency Repairs The Contractor shall provide emergency repairs when requested by the City or Fire District. On-site response time shall be no more than four (4) hours after receipt of notification. The Contractor shall provide emergency repair service 24 hours, 7 days a week. The same procedure for reporting and invoicing for incidental repairs shall apply. 4.3.3 Payment for Incidental and Emergency Repairs Payment for Incidental and Emergency repairs shall be at the hourly rates listed in the cost proposal. Materials shall be paid at cost plus a 15% markup. Pricing shall be effective from date of execution of Professional Services Agreement through June 30, 2020. 4.3.4 Working Hours Regular working hours are 7:00 a.m. to 3:30 p.m., Monday through Friday. Holiday hours are recognized City holidays only. The Contractor shall be capable of dispatching work crews 24 hours/7 days a week including weekends and holidays. All work shall be scheduled at the convenience of the City and Fire District as not to interfere with normal operations. 4.4 City Facilities Locations The following City facilities will receive quarterly preventative maintenance. Public Works Service Center 8794 Lion St. • Four Automatic slide gates (Two gates located on the west side of Lion Street south of 9th Street and Two gates located on Hellman Avenue entrance) Civic Center/Public Safety: 10500-10510 Civic Center Dr. • One automatic slide gate (Located on Civic Center Drive entrance to underground parking) Submittals Due: March 28, 2019 by 3:00 pm Page 15 of 28 Page 75 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair 4.5 Fire District Facilities Locations The following Fire District facilities will receive quarterly preventative maintenance. Station 171, 6627 Amethyst St. • 1 Automatic overhead door Station 172, 9612 San Bernardino Rd. • Automatic overhead doors • 1 automatic slide gate Station 173, 12270 Fire house Ct • 10 Automatic overhead doors • 1 automatic slide gate Station 174, 11297 Jersey Blvd • 14 Automatic overhead doors • 1 automatic slide gate Fire Shops, 11271 Jersey Blvd • 8 Automatic overhead doors Station 175, 11108 Banyan St • Automatic overhead doors • 1 automatic slide gate Station 176, 5840 East Ave • Automatic overhead doors • 1 automatic slide gate Station 177, 9270 Rancho St • 4 Automatic overhead doors • 1 automatic slide gate 4.5 Incidental or Emergency Repairs The following City and Fire District locations may require incidental or emergency repairs. • All City facilities scheduled to receive quarterly preventive maintenance • All Fire District facilities scheduled to receive quarterly preventive maintenance and Animal Care Center, 11780 Arrow Route • Two automatic slide gates Submittals Due: March 28, 2019 by 3:00 pm Page 16 of 28 Page 76 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair Public Works Service Center 8794 Lion St. • Five automatic overhead doors • Two automatic slide gates not receiving quarterly preventive maintenance HHW Facility 8800 Hellman Ave. • Two automatic slide gates • Three overhead doors 19th Street Emergency Access Gates • 19th St. and San Benito Ave. • 19th St. and Fairmont Way Mel A%1 INA I [•L Ie10 UaTh I ► I �Z•] :�� � � X�i � [•I ON � ] :Z•I�I ��� 5.1 INITIAL SCREENING All RFP responses will undergo an initial review to determine responsiveness to the instructions herein. Those RFP responses initially determined to be compliant by meeting the RFP requirement as indicated herein will proceed to the next phase of the evaluation process. 5.2 EVALUATION ACTIVITIES Compliant RFP responses proceeding to the next phase of the evaluation process are then evaluated by an Evaluation Committee. The RFP submittals are scored and assigned a ranking of one (1) through ten (10), ten being the highest possible score. The following criteria have been assigned percentages that the criteria will be scored against, based upon but not limited to the following evaluation criteria factors: • Cost 40% • Vendor Experience 10% • Quality of proposed services or goods 40% • Extent to which the Vendors services or goods meet the City's needs 10% 5.3 COST EVALUATION Cost Proposals are evaluated and scored based on the following calculations; Score = Lowest Proposal Cost / Cost of Proposal being scored X Maximum Points Available (10) The score is then added to the spreadsheet criteria scores. 5.4 REFERENCE CHECKS Submittals Due: March 28, 2019 by 3:00 pm Page 17 of 28 Page 77 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair If determined to be required reference checks are conducted by the Procurement Division and the requesting department may or may not be present during the process. The reference checks may be conducted by phone with the information being scribed or conducted by a written form, submitted to the Vendor's reference contact. Reference contacts will be asked several predetermined questions for response and to provide a score from one (1) to ten (10), ten being the highest. Scores are then tabulated and added to the spreadsheet with the criteria scores. It is imperative that Vendors provide up to date and accurate information regarding contact information for reference checks. All scores are then tabulated into the final Vendor ranking. Evaluators do not see the Vendor References or pricing line items. The proposed pricing is evaluated by the Procurement Division during the initial review of the RFP response, only to ensure that the proposed cost is not over the City's budgeted amount or Not -to -Exceed amount for the project. 5.5 DEMONSTRATIONS/ INTERVIEWS Upon completion of the RFP evaluations and data analysis, and only if necessary, selected top ranked Vendors will be provided an opportunity to interview and conduct a demonstration or presentation to further expand on their RFP response. Vendor interviews/demonstrations are scored and assigned a ranking of one (1) through ten (10), ten being the highest possible score, based upon but not limited to the evaluation criteria factors as stated within the RFP. 5.6 FINANCIAL DOCUMENTATION Vendors that proceed to the short-list may be required to submit financial documentation as proof of its firm's financial stability and strength. A financial review will be conducted by the City Finance Department. Should a Vendor wish for its financial documentation to be treated as proprietary or be returned upon completion of the review, the documentation must clearly be marked as such. The following documentation will be required of each Vendor on the short-list: • A copy of the Vendor's most recent annual report. • Audited (by a third party), balance sheets and income statements for the past three (3) years. • If audited data is not available, Vendor shall submit copies of complete tax returns for the past three (3) years. • Describe any regulatory censure and past or pending litigation related to services provided by the Vendor. • Indicate all applicable information regarding Vendor ownership changes in the last three (3) years. 5.7 BEST AND FINAL OFFER Submittals Due: March 28, 2019 by 3:00 pm Page 18 of 28 Page 78 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair Upon completion of Vendor presentations, the City reserves the right to conduct pre -award discussions and/or pre -contract negotiations with all or only top ranked Vendors. At which time the City may request a Best and Final Offer to be submitted from one or all finalists. 5.8 VENDOR SELECTION The final Vendor selection is based on which Vendor is the most responsive, meeting the City's requirements, offering the best value at the most competitive price. The City is not obligated to award to the lowest price proposal. The City may conduct negotiations with several Vendors simultaneously. The City may also negotiate contract terms with the selected Vendors prior to award. The City, at its sole discretion, reserves the right, unless otherwise stated, to accept or reject all or any RFP responses, or any part thereof, either separately or to waive any informality and to split or make the award in any manner determined to be in the best interest of the City. 5.9 LETTER OF INTENT TO AWARD After a final Vendor selection is determined, a Letter of Intent to Award (LOI) will be posted for review by all participating, responsive Vendors. Negotiations shall be confidential and not subject to disclosure to competing Vendors unless an agreement is reached. If contract negotiations cannot be concluded successfully, City may negotiate a contract with the next highest scoring Vendor or withdraw the RFP entirely. Submittals Due: March 28, 2019 by 3:00 pm Page 19 of 28 Page 79 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors. I do not have specific knowledge of confidential information regarding RFP responses received in response to the Request for Proposal "RFP" #18/19-016 for Overhead Door and Gate Maintenance and Repair. I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP response, or removal of same from designated areas. I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. (Print Name) (Relationship to the City) (Relationship to the Vendors) (Signature) (Date) Must be included in final RFP submittal. Submittals Due: March 28, 2019 by 3:00 pm Page 20 of 28 Page 80 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY Mark the appropriate choice, below: •W Vendors accepts the PSA without exception. Vendors proposes exceptions to the PSA. Summarize all exceptions on a separate document. Enclose a written summary of each change and title as "Exception Summary", which shall include the Vendor's rationale for proposing each such exception. Each exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the submitted summary may deem the response as non-responsive. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: March 28, 2019 by 3:00 pm Page 21 of 28 Page 81 Q City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED the (President, Secretary, Manager, Owner or Representative) of , certify that the (Name of Company, Corporation or Owner) Specifications and General Provisions regarding insurance requirements as stated within the Professional Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") #18/19-016 for Overhead Door and Gate Maintenance and Repair have been read and understood and that our Vendors is able to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to award shall be sufficient cause for immediate disqualification of award. Failure to maintain said coverage shall result in termination of the contract. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: March 28, 2019 by 3:00 pm Page 22 of 28 Page 82 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT The Vendors hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any. Vendors understands failure to acknowledge any addenda issued may cause the RFP response to be considered non-responsive. It is the Vendor's responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: March 28, 2019 by 3:00 pm Page 23 of 28 Page 83 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT E" VENDORS CERTIFICATION FORM I certify that neither (Vendors) nor any of its proposed subcontractors are currently under suspension or debarment by any state or federal government agency, and that neither Vendors nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors subsequently become delinquent in California taxes, our Proposal may be disqualified. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: March 28, 2019 by 3:00 pm Page 24 of 28 Page 84 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT F" PARTICIPATION CLAUSE It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this RFP response at their option for equipment or services at the RFP response price for a period of days. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City of Rancho Cucamonga is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order placement and payments of the Vendors. Successful Vendors will extend prices as proposed herein to other governmental agencies, please specify. YES NO Must be included in final RFP submittal. Submittals Due: March 28, 2019 by 3:00 pm Page 25 of 28 Page 85 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT G" SIGNATURE OF AUTHORITY The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFP response. THE VENDORS IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE. Company Name: Address: (Street, Su. # City, State, Zip) Telephone #: Fax #: E-mail address: Web Address: Authorized Representative: (print) Title: Signature: Date: Must be included in final RFP submittal Submittals Due: March 14, 2019 by 3:00 pm Page 26 of 28 Page 86 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT H" REFERENCES WORKSHEET The following References Worksheet must be complete, please do not mark "See Attached". This Exhibit must be complete and uploaded into the Planet Bid system under the applicable "Response Type" section. Provide a minimum of four (4) clients that are similar in size to the City of Rancho Cucamonga that your company has conducted comparable or like services. Preferred references should be government agencies and be a current customer within the past three (3) years. Please verify accuracy of contact information. To be submitted as an attachment in the Planet Bid system under the "Response Type" section identified as "Exhibit W. Reference 1 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Reference 2 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Submittals Due: March 28, 2019 by 3:00 pm Page 27 of 28 Page 87 Company Name Contact Name and Title Company Address Contact Telephone Num Contact Email Description of Comparat Project Cost (please be s City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair Reference 3 Reference 4 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) To be submitted as an attachment in the Planet Bid system under the "Response Type" section identified as "Exhibit H". Submittals Due: March 28, 2019 by 3:00 pm Page 28 of 28 MER-0; City of Rancho Cucamonga Page 1 Annual Overhead Door and Gate Maintenance and Repair (RFP #18/19-016), bidding on March 28, 2019 3:00 PM Printed 03/2812019 Bid Results Bidder Details Vendor Name Inland Overhead Door Address 12401 S La Cadena Dr Colton, CA 92587 United States Respondee ryan sherrett Respondee Title COO Phone 909-783-3131 Ext. Email ryan@iohd,com Vendor Type Bid Detail Bid Format Electronic Submitted March 22, 2019 8:35:41 AM (Pacific) Delivery Method proposal Bid Responsive RC proposal.pdf Bid Status Submitted Confirmation # 171107 Ranking 0 Respondee Comment Buyer Comment Attachments File Title File Name File Type proposal RC proposal.pdf Proposal exhibits RC Exhibits.pdf References EXHIBIT H general RC General,pdf General Attachment Line Items Discount Terms no discount Type Item Code Uom Qty Unit Price Line Total Discount Comment Preventive Maintenance 1 Quarterly Preventive Maintenance for Public Works Service Center QTRLY 4 $239.0000 $956.0000 $956.0000 2 Quarterly Preventive Maintenance for Civic Center/Public Safety QTRLY 4 $189.0000 $756,0000 $756.0000 3 Quarterly Preventive Maintenance for Station 171 QTRLY 4 $189.0000 $756.0000 $756.0000 4 Quarterly Preventive Maintenance for Station 172 QTRLY 4 $249.0000 $996.0000 $996.0000 E'lane"Birks, ---- - -- _ . _ _ _ - --- --------------- Page�3- City of Rancho Cucamonga Page 2 Annual Overhead Door and Gate Maintenance and Repair (RFP #18119-016), bidding on March 28, 2019 3:00 PM Printed 03/2812019 Bid Results Type Item Code UOM Qty Unit Price Line Total Discount Comment 5 Quarterly Preventive Maintenance for Station 173 QTRLY 4 $360.0000 $1,440.0000 $1640.0000 6 Quarterly Preventive Maintenance for Station 174 QTRLY 4 $375.0000 $1,500.0000 $1,500,0000 7 Quarterly Preventive Maintenance for Fire Shops QTRLY 4 $320.0000 $1,280.0000 $1,280.0000 8 Quarterly Preventive Maintenance for Station 175 QTRLY 4 $239.0000 $956.0000 $956.0000 9 Quarterly Preventive Maintenance for Station 176 QTRLY 4 $239.0000 $956.0000 $956.0000 10 Quarterly Preventive Maintenance for Station 177 QTRLY 4 $239.0000 5956.0000 $956.0000 Subtotal $10,552.0000 $10,552.0000 Labor - As neededlemergency services 11 Regular hourly rate for scheduled or emergency equipment maintenance services performed Monday through Friday (excluding recognized City holidays) between the hours of 7:00 A.M. and 3:30 P.M. Hour 1 5189.0000 $189.0000 $189.0000 12 After hours rate for scheduled or emergency equipment maintenance services performed at times other than regular working hours, excluding recognized City holidays. Hour 1 $283.5000 $283.5000 $283.5000 13 Hourly rate for scheduled or emergency equipment maintenance services performed on Holidays - all hours. (Recognized City holidays only) Hour 1 $378.0000 5378.0000 $378.0000 Subtotal $850,5000 $850.5000 Other 14 Other Charges (please specify) EA 1 0 0 0 15 Other Charges (please specify) EA 1 0 0 0 Subtotal 0 0 Total 511,402,5000 $11,402,5000 Pianetc-icis. tnc. .__, .............. Page 90 Proposal Description: Inland Overhead Door to provide routine rnaintenance and emergency repair of Doors and Gate systems throughout the City of Rancho Cucamonga facilities as requested. Maintenance and repairs to include but not limited to: 1._ Roll -Up Doors 2_ Sectional Doors 3. Gates 4. Motor Operators, Controllers and sensors 5. Service Doors 6. Fire Rated Doors Inland Overhead Door is familiar with the City of Rancho Cucamonga's needs and expectations. We currently service, repair and maintain all Fire Stations and County buildings within the County of San Bernardino, City of Moreno Valley, City of Chino Halley, City of Colton, City of Redlands, and the City of Rialto. See attached list of contacts as reference. Inland Overhead Door has been providing these services sine 1981. Citv Facilities Locations ns Public Works Service Center 8794 Lion St 4 Automatic Slide Gates Civic Center/Public Safety: 10500-10510 Civic Center Dr 1 Automatic Slide Gate Page 91 Page 92 Door and Gate Repair Services PROPOSERS DANE (name of firm, entry, or organization): 7) F3,4 1tA"4vD o e- _ & (IMP/Y-1--JY FEDERAL EMPLOYER IDENTIFICATION NUMBER: S-3 s 096� 7 �7 ,71 NAME.AND TITLE OF PROPOSER'S CONTACT PERSON: MAILING ADDRESS: ',�o .- Clm D. Street Address: tS - City, State, Zip:_ t o tJ, - '� 3 2' TELEPHONE NUMBER :0 1 FAX NUMBER: 09) - 3 - ALO 8' EMAIL. ADDRESS: ti a � -.FO G t D - OW t;-7 PROPOSER'S ORGANIZATIONAL STRUCTURE Corporation Partnership Proprietorship �Joint Venture Other (explain): if Corporation, Date Incorporated: I State incorporated: States Registered in as foreign corporation: PROPOSERS SERVICES OR BUSINESS ACTIVITIES OTHER THAN WHAT THIS RFP REQUESTS: PROPOSER'S AUTHO NATURE: The undersigned her hies that this proposal is submitted in response to this solicitation. SIGNED: _ DATE: f -'T PRINTNAME: - tJ_� 7 TITLE: 0,6.0. Page 93 Wand WS&W Avir 'v hea ' D an"d 'brand"- evl� e- `L.` izlo' Wayne Won, ENI -Le' Raynoz-, gn:' ;7" !"7, va'R.C�y MetrapWarl Yvater S'a"- p��',ca Department -300 A? ST. San cif� 9,224 '19 f'9 --U9') 20'52-41C)l 8 Cift-v of Sari Re:da r and Oontr cl-3000 SE San CA, 92-4,".1Z 1'1-7709) 203-Ay""'Is 6 ca Cf -q an nckv and cc pfti -a cz 04'�.s'uz Fcmftaa ", CC A SMA DINK 777 Hcwdi iP i.909) Foe WHO ..,.e ''fir deuce, -u"', 'E -"R ' dC -Overhea ! Me 19M , 0 5 'f - s comrnsz-PI'-&i Operator instaHwi- t2ileory uf- Operc`icm' Fire Fire Sc-n'.7-nel -Hlgh, S -- --P peed Do-,�r ci�,--'Mt�d! m: ,e cer.1-riEd, ---d' FEI'Hi Civsrhs;�d door sxpwvmf�� shce 19 26- chwhead - des, cognmenval Opumv ms2'6F'e:---' -"."Izory of, Ope'-"-.Men, Fire Doo;- ap'evpst"cm z'ndi ske sepu'n--'-� 3,25:201"0' c"lurse CPR ccCIRs" FIN, p� r.it',,CVCmk cer!Jf;wd. fat gh, sp-a'ad N"'Ov usrdiiad ;Lwt-� Gi�,ksf--v— votead door ie.xp'--j�"eiinoe �tnce 19-0,45- C�vs'rhead do�'r Cc-ap' f I I '-=- —'� ' Qper�'Itlo-n�' Voulhiasho'c-lll' , Fa'e Dc --'or cype—ation Operator Instaus, Enid 'fllh�s�iy'cf Pi_Yil prol-a-c-tion, cel-tufle'd Page 94 i Agree with Requirement Agree qualification (initial (initial)and a ach Vendor/Sub-ConsultanttSub-Contrector Name: ©IR Re istration Number 1 _ Possess and maintain valid contractor's license, i Have no record of unsatisfactory performance. Proposers who are or have been seriously deficient in current or recent 2. agreement performance within the last 3 three years, in the absence of circumstances properly beyond the control of the ? F � Proposer, shall be presumed to be unable to meet this re uiremer3t. Have the abi€W to rn2intain adequate files and records and meet � 6• statistical reporting requirements. Have the administrative and fiscal capability to provide and .4. manage the proposed services and to ensure ars adequate audit, trail, 6. Have a minimum of three (3) continuous years of experience / providing this type of service. Provide references of a minimum, of three (3) other customers, one (1) of which should be e government agency, involving the Proposer's delivery of services that demonstrate the ability of the 6, Proposer to provide door and Gate Repair services as outlined in this RFP. All references must have names, titles, phone numbers and e-mail addresses. 7• Provide DDR Registration Number far Vendor and all sub - consultants and sub -contractors. / OCOO f 7017 Meet other presentation and participation requirement listed in this B. RFP. Vendor/Sub-ConsultanttSub-Contrector Name: ©IR Re istration Number i PRINT E I� TITLE Q ©ATE�� Page 95 Fall Protection Training Certification Date _ t''„ _ , Company Inland Overhead Door Cora 5any TKillnee Certification: I have received training on the Subi-Cts listed bclow-. [his training has provided me adequate opportunity to ask ClUestio€ls and practicL procedures to determine and correct skill dpfic'sencies. l understand that performing these procedures/practices safely is a Condition ofernployment. l fully intend to comply <;rith all safety and operational retluironnents discussl?d. I underst<,nd that Failure to comply with these requirements may result in progressive discipline (or correc[ifv- zictions) up to and including termination. Tirnotliv Goergell ,r��s ✓� %" i f Employee Name Date The following instruction was conducted- Qverviev'r o('the con-ipany's 2111 protection requirements purpose of th. fall Protection prograrl _ Anticipated fall hazards expected in ITIV 1-41slv`Work lrea _ Calculating fail distances using a Pe; -Sana] fall arrest Systein Rescue merhods yr=hers rising persona[ fall arrest The rollowing p€ ocedares vVer•e practiced: Donning and dof n r, frrll body harness inspecting full body Inarness, lanyards, lifelines, anchor points Selecting, insp,-cling, and riainienance of personal frlI arrest and position devices -- Use and operation ofguardraid systems, personal Tali arrest, safety nets, warning lines, safety rnonitoring system, peI'sonal fall restraint.. slide guards, posltiot devices, etc. Correct procedures for the /dandling and storn.ge Of e0LIipMCnt and materials and the erection of overhead protectioi:. 11-Aittrrr- Certification; It have Conducted instruction./on-the-job training to the employe:, listed above_ i halve explained related Procedures, practices and policies. I lelShe w a; gWen the opportunity to ask questions and practice procedures taught under my supervision. based on his/her performance, l have determined that he/she h is adequa.e krtotuledge and sill// to sanely Der I'D i_rn thCSC pY0cedur-s/practices. Joe Anderson ramer Name " n tune -__.___ late — —w Training Validation: On ate); I have observed the move employee stic0esS-1H'V applyildg the knowledge and sl ;ills learned during the training. �I Greg $l;elrctt_ i��� . Supervisor ltctnw�..._._—� ftnattne Date Page 96 rzo PHI:v9 d,a£ha; izc�ct ir;r:rur.��r s�.12�s',1Gf�fz Ssrrn?eCF �.car� i•a��..i,G"-rJ_5? ,r s i I Festa i :��te �nm}�l�.ras �?enn:�•�t rJ�f� _zrrrofeC RI-com )- 1 t _ 1 :Cf,'i f�" �.�- tt- •[pati �)1 r:FfEr,:^ •..� 6- ci 3 )F - Fn nta< c. . €- t ti c ' I t ,rtr:.t..}F, f Page,97 GMATINC-01 CGAI CERTIFICATE F LIABILITY INSURANCE DATE(M.W00fn-V) 1 ot" 2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION—ONLY AND CONFERS NO RIGHTS UPON THE CERTII ICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT., if the certificate holder is an ADDITIONAL INSURED, the policy{les) must he endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement an this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PPODucER License r OG36361 - ; C014TACT NewYark-Alliant fns Svc lnc I NAME, Eileen €�iviighn_ - -- Pfd.E 320 West 57th St IA(q, noExtl' 12) 603-0200 - FFA He York, NY /0019 I E.thntl INSURER{3] AFr'OrZOING COVERAGE NAIL i; -- — _ _- - -- _._; INSURERA:Wesco Insurance Company 25091 INSURED — - _._ _.. -,_. r, _._., _ GMAT, Inc. dba Inland Overhead moor Co. 3 IN -RE 12401 S. La Cadena Drive i INSURER D: Colton, CA 92324 - INSURER c ; INSURER F: L;LJVLRAQES CERTIFICATE IFICATE NUf> BER: REVISION NUMBER: T HIS i5 TO CERTIFY THAT THE POLICIES OF INSURANCE LIST ED BELOW HAVE BEEN ISSUED TO THE INSURED NAr-AED ABOVE FOP, THE POLICY F MOD INDICATED. NOT-00THSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT VdtTH RESPECT TO VVHICH THIS CERTIFICATE MAY BE ISSUED OR MIAY PERTAIN. THE INSURANCE AFFORDED EY THE POLICIES DESCRIBED HEREIN ISSURJECTTOALL THE TERMS, EXCLUSIONS AND CONDITIONS OF $t CH PDLiCIES. LIMITS SHOWN F,AY HAVE BEEN REDUCED BY PAID CLAIM,& .__- _ Ai-- L S. 13R- POLICY EFF LTR TYPE flT IrtiSU�Cn3dCE EPJSG V:'V�-.� POLICY NUI; BER ' 11,9R',1,7DfYYYYi '.4fdfJ0 _ LIi.StT5 A COr4RiERCIALGEhfERALLIABIUTY _. EACH CCCURRENCY S 1,040,000 CLAIMS AIDE OCCUR X X WPP1199313 09/3012015 0813012016 _RAMIAGC 10REN-ED _-. -- _ GEN'L,AG—REG4TZOJITAPPLIES PER POLICY .%' �?t0- LOC. JcCT _ OTHER -Rcr.§ 3_S {cac- r3n_el_..__. f4=D1EXP,gnyoneparnj - GcNERF+LAGGREG.471=..� __ —_—...._. ....., ...__ PRODUC:a-C,'.1P10PAG� 0 __.. _— --. _- - �._ ._.. ...__G I 5 100,0010 _ . —... _ S 5,000 �5--- 2,(}00,0{10 •--_ -- -_ ..__. . S 2,000,00C _ _ AUTOMOS0 LELtAS;1 TY Go M.BINr-JS'hCLELIV17 A _X_. (Ea accgegti.__ 1,p0O,O017 ANY AUTOWPP1199313 -' -;AWED 09/30/2015 09130!2016 _ 3ODILY Ifd1tlRY !Per peran ;i _ 5 _ ALL ; SCHEDULED.. AUTOS ;AUTCS NON-DVZ�ED .___. —... BODILYlt'.1URY{__Pcracddent)..5. .._ _... .__ .._ `{IREC:,t,rr'CS - ' AUTOS P:iOPwPTY DAM.AGc_. ..I'er aw:deng - X _ UMBRELLA LIAR �`.U.RPEtJCE A excess uArJ CL IMS r"ADE; VVUM1199314 09130t2015: 09130/2016 $ 1,i101C},DtO(j i4, AGGREGATE _. - 1.000,000 _ 440; - Di=O � RErNTIGN s - ___... -_..— -.. __ RKERS COMPFIVSK1ION - 5 AND EMPLOYERS' UASILRY A YIN. X -- ANY PROPRIETORrARTNEWEXE-CUTtVE oFIF-ICERM043ERExcLUDErr NIA 09t30fZO15 0913€1f2ff1S EL P-ACHAMDEI : s1,000,000 (Mandatary in NH} If ve5, describe unler EL D3EAS5 - EA EMR OYEE. 5.,_ OESCR3P1'ION OF OFE%ATIOiJS b3l3t1 E.L cD,'SEASE • PO; Y LiMiT_--_S 1,000,044 DESCRIPTION OF OPERAT107Z / LOCATIONS I VEMCLES IACORD 161, AddLionxi Remarks Schedu:e, may be attached if mar:: spoon is rege;red) "ity Of Moreno Valley, the Moreno Valley Housing Authority, and the Moreno Valley Community Services District, their officers, employees and agents are ncluded as Additional Insured where required by written contract. Coverage is primary and non-contributory and a Waiver Of Subrogation applies as required Jy written contract. GEIRTIFICATE HOLDER - CANCELLATION City of !Moreno Valley Purchasing & Facilities Division Attn: Virginia Garcia 14177 Frederick Street Moreno Valley, CA 92552-0805 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED =BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AuT710RaED REPRESENTATIVE 0 1988-2094 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD Page 98 The Genuine, The Original. r3 February 12, 2010 Re. LEED (Leadership hi Energy and Environmental Design) lufoTma6on related to Overhead Dour Products Please reference the information below on the Taw -inatUrials used in the production process of our doors. T his inf'ol-mation will serve to assist you in preparing documentation relatcd to Recycled Content for LnD submittals should you receive sne:h requests. Overhead Dour Corporation purchases steel that is produced from a BOF (Basic Oxygen Furnace) mill and Fm EAF (Electac Arc Furnace) mil-. The recycled material content used ;;n each process is as follow!s� BOF Milt; use: a 23.0% post eonsu ner recycled material 0 7.3% post industrial recycled material z 30.0% Total recyGierl material EAF' UIs use: 21 58.6% post consumer recycled material 32.6°1 post iaadustrial recycled materia: 91.2% Total recycled material Typically, wa- purchase approximately 50% of our steel from each type of mill; therefore, 0n avera4e. crus steel products Dade the following ma}ceup: 40.8% post consumer recycled material 19.95% post industrial recycled material 60.75% Total recycled material. Tlr s information can also he 5amid onliue at t��� x.recvcle-stcel.ora. The percentage of recycled content in our altuniarttm. extrusions is 28% on average by weight. This )vas calculated usizig tae allowing: 40% Prune Billet used in our rnanufacturLg on average: 0 0% past -consumer recycled content 0 0% pre -consumer recycled content a 60% Secondary Billet used in Baur manufacturing on average: o <10%post-cona3ur-errecyoled cflritent a 75°fn pre-cansumerrecyclwd Gontent u V erhnr Ocar "C-Caraticr. A scabs€eft ay a' Sar:.sa ShUT2r CancreUG"t GE s�_ EflRaP [� �} T`IIIIC � ?fol S, Frkte y,�seay 12: S_'iCe 2oQ =_vrC50!e, 7Y. 7sC67 1:59-54:-7Zo0 ax 1:59-549-7267 V GVW- Veiheaddaarxam Page 99 I ERD 1.r6brmatiou gage 'pproximately 80% of our steel is produced tat the Ual*Led States, wad the balance (20%) is produced in Asia. The pant used on our doors does not meet the CSS -11 standard, as Tris at)lies to field applied paints only. Our pants are applied in :a coil coatiiilg process prisar to alae manufactuiin- of tl�e door_ The rubber seals used on our doors do trot contain any recycled materials. The a!ass used in our doors is produced from approx 20-25% recycled €naterials. The adhesives and seala is used in the manLfacturiug of our doors contai,-j no hazardous substn-nces. The rig d polyurethane foam insnino-n in our door contains no recycled materials- NOTE: aterials_14OTE: !—he polyurethwne foam is a 100% water -blown system; it does =sat contain any CPC's or HCFC's — ozone depleting agents. The faann also, does not contain any V0C's (Volatile O,-;an.c Compounds). If you have Pay q es+.ions, please fuel wee to call. rue at °v0-935-3667. Sincerely, t� eph Tteile}7 Director of Mint, -rials Page 100 lfr�-rtr�urnCsi�rc� 1�Y !Ma: Cl1 24, 2010 Re: LEED (Leadership iI1 EneriT and Envircninental Desi) I formation -Related to Overhead Door and Ge;aie Garage Door Operators Please refez ecce the inioxz2xarion below on the rare materials used in the production process for aur garage door operators. This infoimat;on tiwdl serve to assist you in preparing documentation related to recycled content for LEED submittals should you receive such requests. Oven head Door Corporation, Tile Genie Company -purchases products made of steel that is produced ii•om, a BOF (Basic Oa-=gen 7,«rnace) zrrill anet a a E,�F (EIect�:ic Axe Furnace) mill. T tie recycled maier ial content used n eacla process is as follows: BOF dills use: 23.0» post consumer recycled material. 7-30,0 _,)ost industrial recycled material :10.0% total recycled material F.nd- i dills use: �S.6£,- post consumer recycled inateriad 32.65fl I 0 post industr'al recycled Material x.2% total ; ecycled-aaterial Our components are a mLx of mill use. T herefore, on average our metal fabricated products have the follo�-Ang rnaice up: o. post consumer recycled rnater-' 0 iC . z'6 post hadus trial recycled material 60.7 total recycled material Thisz inforrnat-ion can be found ophne at r, r�� recyc'e-steel.org. Muminurn used for e-xftrusions has recycled content. 'Eris was calculated using the fCSio� r"in� 40% Piixne billet used to our rxanuffactur=ng an average: ^., o% -Dost-consumer recvcled content o oAo" !)re-co'nsum. errecycled con_ten't 0%,01•11ead Dour CO3'[)onlfo,n, Gunk, The Genie Connp�ny '=73-- Ulm PsrK Wv-,4. Aliinncf!, 8"lui .156:)1 Page 101 Xagz �Zwg Mxzd, �,, A G��(tl�tI1C1P.3"LItI:c? %��'f 6056 Prime billet used to our ntanuiacturzntr on average: * <10% post-caytsurner recd=cled canters 7Vo pre -consumer recycled content Plasrc co.=nponenys are nxade VP'th 10/0" reb—ind/recycled content. r rtatd materials lre8 recycled base and �;c of the;itcr board is ot0�%n co,.sufner rep-veled material, ?Tatars have 3 cc' recycled contextt at the base metal levels. i city of Rancho Cucamonga Request for Proposals ("RFP" ) #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair "'EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors. 1 do not have specific knowledge of confidential information regarding RFP responses received in response to the Request for Proposal "'RFP" #18/3.9-016 for Overhead Door and Gate Maintenance and Repair. 1 agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP response, or removal of same from designated areas. 1, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. (Print Name) (Relationship to the City) (Relationship to the Vendors) (Signature) (Date) Must be included in /'ural RFP submittal - Submittals Due. March 28, 2019 by 3:00 pm Page 20 of 28 Page 103 City of Rancho Cucamonga Request for Proposals ("RFP") 418/19-016 for Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT 13" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY Mark the appropriate choice, below: ill Vendors accepts the PSA without exception. M Vendors proposes exceptions to the PSA. Summarize all exceptions on a separate document. Enclose a written summary of each change and title as "Exception Summary", which shall include the Vendor's rationale for proposing each such exception. Each exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the submitted summary may deem the response as non-responsive. Signature Printed Name Title la,— Date "must be included in final RPP submittal. Submittals Due: March 28, 2019 by 3:00 pm Page 21 of 28 Page 104 of City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead boor and Gate Maintenance and Repair ACKNOWLEDGMENT"'EXHIBIT C" OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDEt tSPECIFIED the C" the (President, Secretary, Manager, Owner or Representative) (game of Company, Corporation or Owner) certify that the Specifications and General Provisions regarding insurance requirements as stated within the Professional Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") 8/19-016 for Overhead Door and Gate Maintenance and Repair have been read and understood and that our Vendors is able to provide and maintain the coverage as specified in the PSA. Failure to provide said covers e upon re nest to finalize the PSA prior to award shall be sufficient cause for i nmediate disqualification of award. Failure to maintain said coverage shall result in termination of the contract. Signature 7--,-4-- Printed Mame Title Date Must be included in final RFP submittal. Submittals Due: March 28, 2019 by 3:00 pm Page 22 of 28 Page 105 City of Rancho Cucamonga Request for Proposals ("RFP") #18/1.9-016 for Annual Overhead Door and Gate Maintenance and Repair The Vendors hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any. Vendors understands failure to acknowledge any addenda issued may cause the RFP response to be considered non-responsive. It is the Vendor's responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Signature 4 r Printed Name 6100 Title2 r Date Must be included in final RFP submittal. Submittals Due: March 28, 2019 by 3:00 prn Page 23 of 28 Page 106 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair 1 certifythat neither (Venders) nor any of its proposed subcontractors s are currently under suspension or debarment by any state or federal government agency, and that neither Venders nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Venders or any of its subcontractors subsequently are placed under suspension or debarment by a focal, state or federal government entity, or if Vendors or any of its subcontractors subsequently become delinquent in California taxes, our Proposal may be disqualified. i Signature A e" 7 Printed Dame Title Date Must be included in final RFP submittal. Submittals Due: March 28, 2019 by 3:00 pm Page 24 of 28 Page 107 City of Rancho Cucamonga Request for Proposals ("RFP") 418/19-016 for Annual overhead Door and Gate Maintenance and Repair It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this RFP response at their option for equipment or services at the RFP response price for a period of days. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City of Rancho Cucamonga is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its oven order placement and payments of the Vendors. Successful Vendors will extend prices as proposed herein to other governmental agencies, please specify. Y'S NO Must be included in final RFP submittal. Submittals Due: March 28, 2o19 by 3:00 pm Page 25 of 28 Page 108 City of Rancho Cucamonga Request for Proposals ("RFP") 418/19-016 X or Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT G„ SIGNATURE OF AUTHORITY The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFP response. Must be included in furcal RFP submittal Submittals Due: March 1$, 2019 by 3:00 pm Page 26 of 28 Page 109 Mt�yw L. DoPrOM WIGbael I Mayor fro Tom =ynne Ei. Kennedy Counj:lk Members Rpm A. Rokh(son, KrWi" D. SCIOtt, SOM SP09`10 City ManagerJohn R: Giihwn 10.500 c.iy;c Center WV6 I R0460 CQwmongo, CA 91730 1 901_A7T2700 I www-G,"fRC."S April 11, 2019 inland Overhead Door Attn: Ryan Sherrett 12401 S. La Cadens D(. Colton, CA 92587 Phone, 909-783-3131 Email: ryan@iohd.com Re. Request for Best and Final Offer ("BAFO."), for Request for Proposal ("W") #IS/19-016 for Annual Overhead Door and Gate Maintenance and Repair. Dear Mr. Sherrett, The City of Rancho Cucamonga (hereinafter the "City") would liketo invite inland Overhead boor to submit a 9AF0 for the above-mentioned RFP. All. provisions, instructions, requirements, terms and conditions of the RFP are applicable to this BAFO unless otherwise noted herein. BAFO Request instructions* An integral part of determining an award for a project of this magnitude is the cost factor. Therefore, it Is at this time that the City ask you to revisit your original cost proposal and offer any cost savings or discounts that could be provided to the City without cutting back on quality of services. Please submit your BAFO pricing utilizing the same format as indicated in your original cost proposal as included below. BAFO responses are . due on or before Monday, April 15, 2019 by 9:00 am via email to Debbie. Grunes @citVofrc.us, Please do not hesitate to contact me should you have any questions or required clarifications regarding the Instructions for this BAFO, Thank you aga'in for participating in the City's RFP process, T' ou, Ruth Cain, CPPB, Procurement Manager City of Rancho Cucamonga Procurement Division Page 110 Mayor L. Dennis Michael I Mayor Pro Tem Lynne B. Kennedy Council Members Ryan A. Hetchisan, Kristine 0_ Scall, Sam SPagnalo City ManagerJohn R. Gillison 10500 Civic Center D(wa I Ronriro Cucamonga, CA 91730 1909.477.2700 I W—CityolRC.us Item Description Quarterly Preventive Maintenance for Public Warks Service Center Quarterly Preventive Maintenance for Civic Center/Public Safety Quarterly Preventive Maintenance for Station 171 UOM QTRLY QTRLY QTRLY QTY Unit Price 4 �3�• 40 4 [ a) 4 l�cr ao Total (��' 3-756.00 ?5(0 , 00 Quarterly Preventive Maintenance for Station QTRLY 4 mac ' q� - C -V 172 Quarterly Preventive Maintenance for Station QTRLY 4 3(� ao a l[. qo, oe, 173 Quarterly Preventive Maintenance for Station QTRLY 4 375 or � 15-00, 174 Quarterly Preventive Maintenance for Fire QTRLY 4 3Zo oa J /ZQ tro 1 Shops Quarterly Preventive Maintenance for Station QTRLY 4 CIO IT 11541 175 Quarterly Preventive Maintenance for Station QTRLY 4 �q aG ! c s(a 00 176 Quarterly Preventive Maintenance for Station QTRLY 4 23 / 6 177 Regular hourly rate for scheduled or Hour 1 0 emergency equipment maintenance services performed Monday through Friday (excluding recognized City holidays) between the hours of 7:00 A.M. and 3.30 P.M. After hours rate for scheduled or emergency Hour 1 equipment maintenance services performed at times other than regular working hours, excluding recognized City holidays. Hourly rate for scheduled or emergency Flour 1 373,00 equipment maintenance services performed on Holidays - all hours, (Recognized City holidays only) Other Charges (please specify) )9WOY Cather Charges (please specify)�l�W,,1F'T �dO Page 111 DATE: June 5, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Ruth Cain, CPPB, Procurement Manager Cheryl Combs, Procurement Technician SUBJECT: CONSIDERATION TO DECLARE SURPLUS FOR VEHICLES AND EQUIPMENT THAT HAVE BEEN DEEMED NO LONGER NEEDED, OBSOLETE OR UNUSABLE. RECOMMENDATION: Staff recommends the Fire Board declare surplus for vehicles and equipment that have been deemed no longer needed, obsolete or unusable. BACKGROUND: The Fire Board has provided authorization to the Procurement Manager to dispose of Fire items that have been deemed as obsolete and unsuitable for Fire use. Methods for disposing of surplus are to exchange for or trade in on new supplies, transfer to another department or offer for sale on a competitive bid basis. After a reasonable effort, and if no bids have been received, Procurement may dispose of surplus for the highest scrap value. Fire may also sell surplus property to any other governmental agency at a fair market value without any other bids or donate surplus property to any agency or entity which is exempt from federal income tax, with the approval of the Fire Board. ANALYSIS: The items to be considered for surplus at this time are vehicles and equipment that have been submitted by Public Works Services and the Fire District. They have been deemed no longer needed, obsolete or unusable. If the Fire Board agrees, these items will be disposed of through auction or best method as determined by the Procurement Manager. FISCAL IMPACT: In FY 17/18 the total surplus amount sold was $70,348. To date, in FY 18/19, surplus has accumulated $59,677 in sales through the Public Surplus auction site. COUNCIL GOAL(S) ADDRESSED: Reusing, recycling, and reselling surplus items supports Council's goals for mid-range and long-term planning by providing revenue back into the City's General Fund. ATTACHMENTS: Page 112 Description Surplus Log Page 11 UNIT # YEAR VEHICLES/EQUIPMENT VIN # 95-07 2007 Ford Escape Hybrid 1FMYU49H17KA50360 98-07 2007 Ford Escape Hybrid 1FMYU49H47KB61632 84-00 2000 Ford Explorer 4WD 1FMZU71X5Y2B75721 117-09 2009 Saturn Vue 3GSCL33P89S528376 416 2000 Chevy Astro Van 1GNDM19WOYB200340 603 2009 Ford F-550 Graffiti Truck 1FDAF56Y19EA42945 809 1999 Ford E-250 Cargo Van 1FDAF56Y19EA42945 1101 1997 Ford Crown Victoria 2FALP73W5VX210173 1413 2006 Ford Explorer 1FMEU72EX6UB31980 1965 2003 Ford Explorer 1FMZU73W63ZBO7232 2120 2003 Toyota Prius JT2BK18U930088088 2633 2006 Ford F-550 Graffiti Truck 1FDAF56Y76EC42675 2634 2008 Ford F-550 Sign Truck 1FDAF56Y68EA86650 3619 2006 Ford F-350 Utility Truck 1FDWX34536EB93720 1653 2000 International Chassis Patch Truck 1HTSDAAR51H389837 1635 2000 Ford E-350 Aerial Boom 1FRTSE34L3YHB31761 1645 1996 Case Equipment 4x4 Skip Loader JJG0223840 Page 114 DATE: June 5, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT OF $1,176,637.07 AND WEEKLY CHECK REGISTERS (EXCLUDING CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY) IN THE AMOUNT OF $7,152,124.37 DATED MAY 07, 2019 THROUGH MAY 22, 2019 AND ELECTRONIC DEBIT REGISTER FOR THE MONTH OF APRIL IN THE AMOUNT OF $6,355,094.31 RECOMMENDATION: Staff recommends City Council approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 Check Register Attachment 1 Electronic Check Register Page 115 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00008956 05/08/2019 ALL CITY MANAGEMENT SERVICES INC. 10,364.36 0.00 10,364.36 AP 00008957 05/08/2019 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 39,793.35 0.00 39,793.35 AP 00008958 05/08/2019 EXELON GENERATION CO. LLC. 236,325.40 0.00 236,325.40 AP 00008959 05/08/2019 RCCEA 1,732.00 0.00 1,732.00 AP 00008960 05/08/2019 RCPFA 11,845.74 0.00 11,845.74 AP 00008961 05/08/2019 US DEPARTMENT OF ENERGY 11,010.87 0.00 11,010.87 AP 00008962 05/15/2019 CHAFFEY JOINT UNION HS DISTRICT 34,023.00 0.00 34,023.00 AP 00008963 05/15/2019 EDF TRADING NORTH AMERICA LLC 53,900.00 0.00 53,900.00 AP 00008964 05/15/2019 RE ASTORIA 2 LLC 108,717.26 0.00 108,717.26 AP 00008965 05/15/2019 SAN BERNARDINO COUNTY 147.00 0.00 147.00 AP 00008966 05/15/2019 SARGENT TOWN PLANNING INC 374,144.53 0.00 374,144.53 AP 00008967 05/15/2019 TANKO LIGHTING 5,281.25 0.00 5,281.25 AP 00008968 05/15/2019 WESTERN RENEWABLE ENERGY GENERATION INFO 125.42 0.00 125.42 AP 00008969 05/22/2019 AHUMADA, ALEXANDER R 0.00 653.66 653.66 AP 00008970 05/22/2019 ALMAND, LLOYD 0.00 653.66 653.66 AP 00008971 05/22/2019 BANTAU, VICTORIA 0.00 511.48 511.48 AP 00008972 05/22/2019 BAZAL, SUSAN 0.00 677.47 677.47 AP 00008973 05/22/2019 BELL, MICHAEL L. 0.00 1,551.56 1,551.56 AP 00008974 05/22/2019 BERRY, DAVID 0.00 1,101.28 1,101.28 AP 00008975 05/22/2019 BROCK, ROBIN 0.00 1,102.61 1,102.61 AP 00008976 05/22/2019 CAMPBELL, GERALD 0.00 806.38 806.38 AP 00008977 05/22/2019 CAMPBELL, STEVEN 0.00 1,608.88 1,608.88 AP 00008978 05/22/2019 CARNES, KENNETH 0.00 511.48 511.48 AP 00008979 05/22/2019 CLABBY, RICHARD 0.00 1,101.28 1,101.28 AP 00008980 05/22/2019 CLOUGHESY, DONALD R 0.00 2,057.83 2,057.83 AP 00008981 05/22/2019 CORCORAN, ROBERT ANTHONY 0.00 707.78 707.78 AP 00008982 05/22/2019 COSTELLO, DENNIS M 0.00 2,057.83 2,057.83 AP 00008983 05/22/2019 COX, KARL 0.00 653.66 653.66 AP 00008984 05/22/2019 CRANE, RALPH 0.00 1,072.30 1,072.30 AP 00008985 05/22/2019 CROSSLAND, WILBUR 0.00 511.48 511.48 AP 00008986 05/22/2019 DAGUE, JAMES 0.00 1,072.30 1,072.30 AP 00008987 05/22/2019 DE ANTONIO, SUSAN 0.00 707.78 707.78 AP 00008988 05/22/2019 DEANS, JACKIE 0.00 258.83 258.83 AP 00008989 05/22/2019 DOMINICK, SAMUEL A. 0.00 1,102.61 1,102.61 AP 00008990 05/22/2019 EAGLESON, MICHAEL 0.00 1,551.56 1,551.56 AP 00008991 05/22/2019 EGGERS, BOB 0.00 2,057.83 2,057.83 AP 00008992 05/22/2019 FRITCHEY, JOHN D. 0.00 511.48 511.48 AP 00008993 05/22/2019 HEYDE, DONALD 0.00 653.66 653.66 AP 00008994 05/22/2019 INTERLICCHIA, ROSALYN 0.00 258.83 258.83 AP 00008995 05/22/2019 KILMER, STEPHEN 0.00 1,101.28 1,101.28 AP 00008996 05/22/2019 LANE, WILLIAM 0.00 1,102.61 1,102.61 AP 00008997 05/22/2019 LARKIN, DAVID W 0.00 1,472.46 1,472.46 AP 00008998 05/22/2019 LEE, ALLAN J. 0.00 1,306.22 1,306.22 AP 00008999 05/22/2019 LENZE, PAUL E 0.00 1,203.50 1,203.50 AP 00009000 05/22/2019 LONCAR, PHILIP 0.00 1,101.28 1,101.28 AP 00009001 05/22/2019 LONGO, JOE 0.00 187.74 187.74 AP 00009002 05/22/2019 LUTTRULL, DARRELL 0.00 511.48 511.48 User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 116 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00009003 05/22/2019 MACKALL, BEVERLY 0.00 187.74 187.74 AP 00009004 05/22/2019 MAYFIELD, RON 0.00 653.66 653.66 AP 00009005 05/22/2019 MCKEE, JOHN 0.00 653.66 653.66 AP 00009006 05/22/2019 MCNEIL, KENNETH 0.00 653.66 653.66 AP 00009007 05/22/2019 MICHAEL, L. DENNIS 0.00 1,102.61 1,102.61 AP 00009008 05/22/2019 MORGAN, BYRON 0.00 1,731.23 1,731.23 AP 00009009 05/22/2019 MYSKOW, DENNIS 0.00 1,101.28 1,101.28 AP 00009010 05/22/2019 NAUMAN, MICHAEL 0.00 511.48 511.48 AP 00009011 05/22/2019 NEE, RON 0.00 677.47 677.47 AP 00009012 05/22/2019 NELSON, MARY JANE 0.00 187.74 187.74 AP 00009013 05/22/2019 O'BRIEN, TOM 0.00 1,551.56 1,551.56 AP 00009014 05/22/2019 PLOUNG, MICHAEL J 0.00 584.82 584.82 AP 00009015 05/22/2019 POST, MICHAEL R 0.00 1,503.07 1,503.07 AP 00009016 05/22/2019 PROULX, PATRICK 0.00 1,551.56 1,551.56 AP 00009017 05/22/2019 REDMOND, MIKE 0.00 1,551.56 1,551.56 AP 00009018 05/22/2019 ROEDER, JEFF 0.00 1,551.56 1,551.56 AP 00009019 05/22/2019 SALISBURY, THOMAS 0.00 653.66 653.66 AP 00009020 05/22/2019 SMITH, RONALD 0.00 511.48 511.48 AP 00009021 05/22/2019 SORENSEN, SCOTT D 0.00 1,979.02 1,979.02 AP 00009022 05/22/2019 SPAGNOLO, SAM 0.00 511.48 511.48 AP 00009023 05/22/2019 SPAIN, WILLIAM 0.00 806.38 806.38 AP 00009024 05/22/2019 SULLIVAN, JAMES 0.00 511.48 511.48 AP 00009025 05/22/2019 TAYLOR, STEVE 0.00 1,605.35 1,605.35 AP 00009026 05/22/2019 TULEY, TERRY 0.00 1,551.56 1,551.56 AP 00009027 05/22/2019 VANDERKALLEN, FRANCIS 0.00 653.66 653.66 AP 00009028 05/22/2019 VARNEY, ANTHONY 0.00 1,102.61 1,102.61 AP 00009029 05/22/2019 WALTON, KEVIN 0.00 1,472.46 1,472.46 AP 00009030 05/22/2019 YOWELL, TIMOTHY A 0.00 1,072.30 1,072.30 AP 00009031 05/22/2019 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 24,798.39 0.00 24,798.39 AP 00009032 05/22/2019 RCCEA 1,719.00 0.00 1,719.00 AP 00009033 05/22/2019 RCPFA 11,845.74 0.00 11,845.74 AP 00009034 05/22/2019 SAN BERNARDINO CTY SHERIFFS DEPT 3,250,957.90 0.00 3,250,957.90 AP 00009035 05/22/2019 TANKO LIGHTING 377.40 0.00 377.40 AP 00400147 05/08/2019 A'JONTUE, ROSE ANN 676.80 0.00 676.80 AP 00400148 05/08/2019 ABSOLUTE SECURITY INTERNATIONAL INC 2,847.60 0.00 2,847.60 AP 00400149 05/08/2019 ACEY DECY EQUIPMENT INC. 579.91 0.00 579.91 AP 00400150 05/08/2019 ADAPT CONSULTING INC 1,377.83 0.00 1,377.83 AP 00400151 05/08/2019 ADVANCED AVANT GARDE CORP 800.00 0.00 800.00 AP 00400152 05/08/2019 AFLAC GROUP INSURANCE 40.97 0.00 40.97 AP 00400153 05/08/2019 AFLAC GROUP INSURANCE 7,082.34 0.00 7,082.34 AP 00400154 05/08/2019 ALHAZAMAH, REHAB AHMAD 758.44 0.00 758.44 AP 00400155 05/08/2019 ALLIANT INSURANCE SERVICES INC. 306.00 0.00 306.00 AP 00400156 05/08/2019 ANGIE'S REG 725.00 0.00 725.00 AP 00400157 05/08/2019 AQUABIO ENVIRONMENTAL TECHNOLOGIES INC. 1,745.00 0.00 1,745.00 AP 00400158 05/08/2019 ARCHITERRA DESIGN GROUP 17,759.75 0.00 17,759.75 AP 00400159 05/08/2019 BAKER & TAYLOR LLC 183.73 0.00 183.73 AP 00400160 05/08/2019 BEHAVIORAL ANALYSIS TRAINING INC 962.00 0.00 962.00 User: VLOPEZ - VERONICA LOPEZ Page: 2 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 117 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400161 05/08/2019 BERNELL HYDRAULICS INC 1,171.77 0.00 1,171.77 AP 00400162 05/08/2019 BISHOP COMPANY 441.72 0.00 441.72 AP 00400163 05/08/2019 BOEHRINGER INGELHEIM ANIMAL HEALTH USA INC 61.05 0.00 61.05 AP 00400165 05/08/2019 C V W D 34,113.45 73.60 34,187.05 *** AP 00400166 05/08/2019 CAL PERS LONG TERM CARE PROGRAM 152.48 0.00 152.48 AP 00400167 05/08/2019 CALDERON, PHILLIP 15.00 0.00 15.00 AP 00400168 05/08/2019 CALIFORNIA, STATE OF 314.11 0.00 314.11 AP 00400169 05/08/2019 CALIFORNIA, STATE OF 7.22 0.00 7.22 AP 00400170 05/08/2019 CALIFORNIA, STATE OF 8.44 0.00 8.44 AP 00400171 05/08/2019 CALIFORNIA, STATE OF 526.28 0.00 526.28 AP 00400172 05/08/2019 CALIFORNIA, STATE OF 250.00 0.00 250.00 AP 00400173 05/08/2019 CCS ORANGE COUNTY JANITORIAL INC. 0.00 1,492.84 1,492.84 AP 00400174 05/08/2019 CHARTER COMMUNICATIONS 7,892.45 6,362.24 14,254.69 *** AP 00400175 05/08/2019 CINTAS CORPORATION #150 5,659.73 0.00 5,659.73 AP 00400176 05/08/2019 CITY RENTALS 1,501.00 0.00 1,501.00 AP 00400177 05/08/2019 CLARKE PLUMBING SPECIALTIES INC. 388.20 0.00 388.20 AP 00400178 05/08/2019 CLASSE PARTY RENTALS 539.55 0.00 539.55 AP 00400179 05/08/2019 CONSOLIDATED ELECTRICAL DISTR INC 37.71 0.00 37.71 AP 00400180 05/08/2019 CONVERGEONE INC. 18,415.80 0.00 18,415.80 AP 00400181 05/08/2019 CORODATA MEDIA STORAGE INC 2,127.17 0.00 2,127.17 AP 00400182 05/08/2019 CPRS DISTRICT 11 530.00 0.00 530.00 AP 00400183 05/08/2019 CRIME SCENE STERI-CLEAN LLC 540.00 0.00 540.00 AP 00400184 05/08/2019 CT WEST INC. 8,738.09 0.00 8,738.09 AP 00400185 05/08/2019 DEALER ALTERNATIVE SOLUTIONS 1,965.13 0.00 1,965.13 AP 00400186 05/08/2019 DELTA DENTAL INSURANCE COMPANY 1,306.56 0.00 1,306.56 AP 00400187 05/08/2019 DELTA DENTAL INSURANCE COMPANY 41,959.99 0.00 41,959.99 AP 00400188 05/08/2019 DMV RENEWAL 52.00 0.00 52.00 AP 00400189 05/08/2019 DMV RENEWAL 52.00 0.00 52.00 AP 00400190 05/08/2019 DMV RENEWAL 52.00 0.00 52.00 AP 00400191 05/08/2019 DOLAN, JULIANN MARIE 500.00 0.00 500.00 AP 00400192 05/08/2019 ENGRAVE IT 0.00 60.00 60.00 AP 00400193 05/08/2019 FEDERAL EXPRESS CORP 20.36 0.00 20.36 AP 00400194 05/08/2019 FEDERAL EXPRESS CORP 60.53 0.00 60.53 AP 00400195 05/08/2019 FORD OF UPLAND INC 3,646.01 0.00 3,646.01 AP 00400196 05/08/2019 FOUR POINTS BY SHERATON 513.86 0.00 513.86 AP 00400197 05/08/2019 FRONTIER COMM 1,277.83 380.39 1,658.22 *** AP 00400198 05/08/2019 FRONTIER COMM 4,102.76 0.00 4,102.76 AP 00400199 05/08/2019 GAERLAN, LLYSA 7.00 0.00 7.00 AP 00400200 05/08/2019 GASAWAY, LLOYD K 66.48 0.00 66.48 AP 00400201 05/08/2019 GLOBALSTAR USA 171.17 0.00 171.17 AP 00400202 05/08/2019 GRAINGER 409.20 82.13 491.33 *** AP 00400203 05/08/2019 GRAYBAR ELECTRIC CO. 2,836.41 0.00 2,836.41 AP 00400204 05/08/2019 HAAKER EQUIPMENT CO 772.26 0.00 772.26 AP 00400205 05/08/2019 HANGTIME SPORTS 792.00 0.00 792.00 AP 00400206 05/08/2019 HAPPYORNOT AMERICAS INC 8,616.00 0.00 8,616.00 AP 00400207 05/08/2019 HAULAWAY STORAGE CONTAINERS INC. 239.68 0.00 239.68 AP 00400208 05/08/2019 HDL SOFTWARE LLC. 3,199.99 0.00 3,199.99 User: VLOPEZ - VERONICA LOPEZ Page: 3 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 118 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400209 05/08/2019 HEARTSAVERS LLC 242.00 0.00 242.00 AP 00400210 05/08/2019 HELLO KITTY CAFE 385.95 0.00 385.95 AP 00400211 05/08/2019 HENRY SCHEIN ANIMAL HEALTH SUPPLY 456.59 0.00 456.59 AP 00400212 05/08/2019 HERITAGE EDUCATION GROUP 834.00 0.00 834.00 AP 00400213 05/08/2019 HI LINE ELECTRIC COMPANY 516.35 0.00 516.35 AP 00400214 05/08/2019 HILLS PET NUTRITION SALES INC 1,289.88 0.00 1,289.88 AP 00400215 05/08/2019 HINDERLITER DE LLAMAS AND ASSOCIATES 9,326.04 0.00 9,326.04 AP 00400216 05/08/2019 HO, JOSEPHINE 150.00 0.00 150.00 AP 00400217 05/08/2019 IDEXX DISTRIBUTION INC 7,467.97 0.00 7,467.97 AP 00400218 05/08/2019 INTELESYS ONE INC 38,405.00 0.00 38,405.00 AP 00400219 05/08/2019 INTERNATIONAL LINE BUILDERS INC 2,474.80 0.00 2,474.80 AP 00400220 05/08/2019 INTERWEST CONSULTING GROUP INC 1,850.74 0.00 1,850.74 AP 00400221 05/08/2019 JESSICA HONG FAMILY TRUST 01/22 BAD 332.23 0.00 332.23 AP 00400222 05/08/2019 JIA, LIWEI 8.59 0.00 8.59 AP 00400223 05/08/2019 KOGGE, MICHAEL 300.00 0.00 300.00 AP 00400224 05/08/2019 LANTAI, KRIS 400.00 0.00 400.00 AP 00400225 05/08/2019 LDISCOVERY LLC 750.00 0.00 750.00 AP 00400226 05/08/2019 LEVERAGE INFORMATION SYSTEMS INC 6,104.91 0.00 6,104.91 AP 00400227 05/08/2019 LU'S LIGHTHOUSE INC 1,318.73 0.00 1,318.73 AP 00400228 05/08/2019 MARIPOSA LANDSCAPES INC 10,002.39 7,490.18 17,492.57 *** AP 00400229 05/08/2019 MCI 33.06 0.00 33.06 AP 00400230 05/08/2019 MCMASTER CARR SUPPLY COMPANY 48.64 0.00 48.64 AP 00400231 05/08/2019 MGT OF AMERICA INC 12,870.00 0.00 12,870.00 AP 00400232 05/08/2019 MIJAC ALARM COMPANY 730.00 186.00 916.00 *** AP 00400233 05/08/2019 MIN HAN, YOUNG 44.37 0.00 44.37 AP 00400234 05/08/2019 MINDFUL LIFE 112.00 0.00 112.00 AP 00400235 05/08/2019 MONTGOMERY HARDWARE CO 156.45 0.00 156.45 AP 00400236 05/08/2019 NEOPOST USA INC 492.35 0.00 492.35 AP 00400237 05/08/2019 ONTARIO WINNELSON CO 0.00 434.19 434.19 AP 00400238 05/08/2019 OPARC 352.00 0.00 352.00 AP 00400239 05/08/2019 ORKIN PEST CONTROL 544.44 956.27 1,500.71 *** AP 00400240 05/08/2019 P LOVE HELPING HANDS FOUNDATION 250.00 0.00 250.00 AP 00400241 05/08/2019 PACIFIC UTILITY INSTALLATION INC 50,827.23 0.00 50,827.23 AP 00400242 05/08/2019 PRE -PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00400243 05/08/2019 R AND R AUTOMOTIVE 788.27 0.00 788.27 AP 00400244 05/08/2019 RANCHO CUCAMONGA EQUESTRIAN PATROL 3,000.00 0.00 3,000.00 AP 00400245 05/08/2019 RANCHO CUCAMONGA TOWN SQUARE 4,341.10 0.00 4,341.10 AP 00400246 05/08/2019 RBM LOCK AND KEY SERVICE 29.63 0.00 29.63 AP 00400247 05/08/2019 RDO EQUIPMENT COMPANY 66.82 0.00 66.82 AP 00400248 05/08/2019 REYES, DAVID 280.00 0.00 280.00 AP 00400249 05/08/2019 ROADRUNNER PHARMACY 1,331.61 0.00 1,331.61 AP 00400250 05/08/2019 SABAH, DEENA 60.00 0.00 60.00 AP 00400251 05/08/2019 SAFE SOFTWARE INC 3,480.00 0.00 3,480.00 AP 00400252 05/08/2019 SAN BERNARDINO COUNTY SHERIFF'S DEPT 377.00 0.00 377.00 AP 00400253 05/08/2019 SAN BERNARDINO COUNTY TRANSPORTATION 0.00 897.15 897.15 AP 00400254 05/08/2019 SANGODKAR, SANDEEP 97.24 0.00 97.24 AP 00400255 05/08/2019 SAVANNAH ROSE CARRIAGES 550.00 0.00 550.00 User: VLOPEZ - VERONICA LOPEZ Page: 4 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 119 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400256 05/08/2019 SBPEA 1,560.68 0.00 1,560.68 AP 00400257 05/08/2019 SC FUELS 3,894.64 0.00 3,894.64 AP 00400258 05/08/2019 SEGERSTROM CENTER FOR THE ARTS 1,010.00 0.00 1,010.00 AP 00400259 05/08/2019 SEMPER SOLARIS 196.00 0.00 196.00 AP 00400260 05/08/2019 SHERIFFS COURT SERVICES 100.00 0.00 100.00 AP 00400261 05/08/2019 SIMPLYWELL 20.00 0.00 20.00 AP 00400262 05/08/2019 SIRSIDYNIX 2,500.00 0.00 2,500.00 AP 00400265 05/08/2019 SONSRAY MACHINERY LLC 179.68 0.00 179.68 AP 00400268 05/08/2019 SOUTHERN CALIFORNIA EDISON 21,583.80 509.02 22,092.82 *** AP 00400269 05/08/2019 SOUTHERN CALIFORNIA EDISON 740.49 0.00 740.49 AP 00400270 05/08/2019 SPAGNOLO, SAM 21.00 0.00 21.00 AP 00400271 05/08/2019 STANLEY R HOFFMAN ASSOCIATES INC 7,230.80 0.00 7,230.80 AP 00400272 05/08/2019 STATE CONTROLLER'S OFFICE 2,959.56 0.00 2,959.56 AP 00400273 05/08/2019 STEVES TOWING 253.00 0.00 253.00 AP 00400274 05/08/2019 STINSON IV, ALLEN 150.00 0.00 150.00 AP 00400275 05/08/2019 STOTZ EQUIPMENT 1,468.76 0.00 1,468.76 AP 00400276 05/08/2019 SYSCO LOS ANGELES INC 655.94 0.00 655.94 AP 00400277 05/08/2019 TAHQUITZ HIGH SCHOOL ASB 648.32 0.00 648.32 AP 00400278 05/08/2019 TALBOT, GREG 9.00 0.00 9.00 AP 00400279 05/08/2019 TESLA ENERGY OPERATIONS INC 395.65 0.00 395.65 AP 00400280 05/08/2019 THE COUNSELING TEAM INTERNATIONAL 750.00 0.00 750.00 AP 00400281 05/08/2019 TINT CITY WINDOW TINTING 260.00 0.00 260.00 AP 00400282 05/08/2019 TOMCO LLC 8,610.00 0.00 8,610.00 AP 00400283 05/08/2019 TROYAN, LINDA A 1,138.01 0.00 1,138.01 AP 00400284 05/08/2019 TUNURI, LIZA 52.43 0.00 52.43 AP 00400285 05/08/2019 U.S. BANK PARS ACCT #6746022500 1,085.14 0.00 1,085.14 AP 00400286 05/08/2019 ULINE 97.10 0.00 97.10 AP 00400287 05/08/2019 UNITED PACIFIC SERVICES INC 59,796.00 0.00 59,796.00 AP 00400288 05/08/2019 UNITED SITE SERVICES OF CA INC 281.34 0.00 281.34 AP 00400289 05/08/2019 UNITED WAY 60.00 0.00 60.00 AP 00400290 05/08/2019 UNIVERSAL FLEET SUPPLY 0.00 28.64 28.64 AP 00400291 05/08/2019 UPLAND AUTO TRIM 550.00 0.00 550.00 AP 00400292 05/08/2019 UPS 73.46 0.00 73.46 AP 00400293 05/08/2019 UTILIQUEST 2,508.57 0.00 2,508.57 AP 00400294 05/08/2019 VELOCITY TRUCK CENTERS 1,988.37 0.00 1,988.37 AP 00400295 05/08/2019 VERIZON WIRELESS - LA 3,731.17 0.00 3,731.17 AP 00400296 05/08/2019 VICTOR MEDICAL COMPANY 3,172.02 0.00 3,172.02 AP 00400297 05/08/2019 VISION COMMUNICATIONS CO 1,917.32 0.00 1,917.32 AP 00400298 05/08/2019 VOHNE LICHE KENNELS INC 125.00 0.00 125.00 AP 00400299 05/08/2019 VULCAN MATERIALS COMPANY 5,952.40 0.00 5,952.40 AP 00400300 05/08/2019 WAKEFIELD & ASSOCIATES INC 0.00 302.00 302.00 AP 00400301 05/08/2019 WAXIE SANITARY SUPPLY 10,194.58 0.00 10,194.58 AP 00400302 05/08/2019 WESTERN FABRICATORS 2,963.13 0.00 2,963.13 AP 00400303 05/08/2019 WESTERN UNIVERSITY OF HEALTH SCIENCE 625.00 0.00 625.00 AP 00400304 05/08/2019 WESTRUX INTERNATIONAL INC 255.90 0.00 255.90 AP 00400305 05/08/2019 WILSON & BELL AUTO SERVICE 6,851.80 0.00 6,851.80 AP 00400306 05/08/2019 WONG, BARBARA G 325.00 0.00 325.00 User: VLOPEZ - VERONICA LOPEZ Page: 5 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 120 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400307 05/08/2019 ZOETIS US LLC 1,516.80 0.00 1,516.80 AP 00400308 05/08/2019 ZONES CORPORATE SOLUTIONS 0.00 442.71 442.71 AP 00400309 05/09/2019 AIRGAS USA LLC 2,389.42 0.00 2,389.42 AP 00400310 05/09/2019 BEST BEST AND KRIEGER 2,157.50 0.00 2,157.50 AP 00400315 05/09/2019 BRODART BOOKS 12,102.06 0.00 12,102.06 AP 00400316 05/09/2019 BSN SPORTS LLC 348.24 0.00 348.24 AP 00400317 05/09/2019 CARQUEST AUTO PARTS 1,330.71 0.00 1,330.71 AP 00400318 05/09/2019 DEMCOINC 150.45 0.00 150.45 AP 00400319 05/09/2019 DIAMOND ENVIRONMENTAL SERVICES 305.78 0.00 305.78 AP 00400320 05/09/2019 EWING IRRIGATION PRODUCTS 133.56 0.00 133.56 AP 00400321 05/09/2019 GRANICUS INC 2,050.00 0.00 2,050.00 AP 00400322 05/09/2019 HOSE MAN INC 243.83 0.00 243.83 AP 00400323 05/09/2019 LENOVO (UNITED STATES) INC. 75,882.94 0.00 75,882.94 AP 00400324 05/09/2019 LN CURTIS AND SONS 0.00 4,187.52 4,187.52 AP 00400325 05/09/2019 MINUTEMAN PRESS 3,124.08 0.00 3,124.08 AP 00400326 05/09/2019 MUSIC THEATRE INTERNATIONAL 2,670.00 0.00 2,670.00 AP 00400328 05/09/2019 OFFICE DEPOT 4,123.47 2,564.06 6,687.53 *** AP 00400329 05/09/2019 PSA PRINT GROUP 127.15 0.00 127.15 AP 00400330 05/09/2019 SHRED IT USA LLC 408.72 0.00 408.72 AP 00400331 05/09/2019 SIEMENS MOBILITY INC 177,204.85 0.00 177,204.85 AP 00400332 05/09/2019 SIMPLOT PARTNERS 804.90 0.00 804.90 AP 00400333 05/09/2019 SITEONE LANDSCAPE SUPPLY LLC 12,301.73 0.00 12,301.73 AP 00400334 05/09/2019 SNAP ON INDUSTRIAL 358.81 0.00 358.81 AP 00400335 05/09/2019 STABILIZER SOLUTIONS INC 732.00 0.00 732.00 AP 00400336 05/09/2019 SUNRISE FORD 1,194.32 0.00 1,194.32 AP 00400337 05/09/2019 TARGET SPECIALTY PRODUCTS 4,921.73 0.00 4,921.73 AP 00400338 05/09/2019 THOMPSON PLUMBING SUPPLY INC 1,516.30 0.00 1,516.30 AP 00400339 05/09/2019 LOVE, PAULA 250.00 0.00 250.00 AP 00400340 05/15/2019 ABSOLUTE SECURITY INTERNATIONAL INC 17,348.89 0.00 17,348.89 AP 00400341 05/15/2019 ADAPT CONSULTING INC 0.00 772.64 772.64 AP 00400342 05/15/2019 AGENCY FOR THE PERFORMING ARTS INC. 17,500.00 0.00 17,500.00 AP 00400343 05/15/2019 ALTUM GROUP, THE 2,296.25 0.00 2,296.25 AP 00400344 05/15/2019 AMERICAN RECYCLED PRODUCTS 1,026.23 0.00 1,026.23 AP 00400345 05/15/2019 ASSI SECURITY 1,435.00 0.00 1,435.00 AP 00400346 05/15/2019 AT&T MOBILITY 0.00 86.46 86.46 AP 00400347 05/15/2019 AVAST ENTERTAINMENT 510.00 0.00 510.00 AP 00400348 05/15/2019 BARR'S FURNITURE 0.00 1,058.96 1,058.96 AP 00400349 05/15/2019 BARRY ANINAG INVESTIGATIONS LLC 3,883.75 0.00 3,883.75 AP 00400350 05/15/2019 BLUM ELECTRIC 435.00 0.00 435.00 AP 00400351 05/15/2019 BOOT BARN INC. 156.23 0.00 156.23 AP 00400352 05/15/2019 C V W D 0.00 723.56 723.56 AP 00400356 05/15/2019 C V W D 62,122.04 1,693.06 63,815.10 *** AP 00400357 05/15/2019 CALIFORNIA DPT OF TAX & FEE ADMINISTRATION 1,223.82 84.48 1,308.30 *** AP 00400358 05/15/2019 CALIFORNIA UTILITIES EMERGENCY ASSOC. 500.00 0.00 500.00 AP 00400359 05/15/2019 CALIX INC. 5,995.00 0.00 5,995.00 AP 00400360 05/15/2019 CAMERON -DANIEL PC 2,196.00 0.00 2,196.00 AP 00400361 05/15/2019 CCS ORANGE COUNTY JANITORIAL INC. 0.00 685.00 685.00 User: VLOPEZ - VERONICA LOPEZ Page: 6 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 121 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400362 05/15/2019 CINTAS CORPORATION #150 0.00 752.54 752.54 AP 00400363 05/15/2019 CLARKE PLUMBING SPECIALTIES INC. 84.20 0.00 84.20 AP 00400364 05/15/2019 COLLINS COLLINS MUIR & STEWART LLP 530.50 0.00 530.50 AP 00400365 05/15/2019 CONVERGEONE INC. 7,394.38 0.00 7,394.38 AP 00400366 05/15/2019 CORELOGIC SOLUTIONS LLC 257.50 0.00 257.50 AP 00400367 05/15/2019 CSMFO 140.00 0.00 140.00 AP 00400368 05/15/2019 DEPARTMENT OF CONSUMER AFFAIRS 115.00 0.00 115.00 AP 00400369 05/15/2019 DIG SAFE BOARD 171.07 0.00 171.07 AP 00400370 05/15/2019 E GROUP, THE 450.00 0.00 450.00 AP 00400371 05/15/2019 ELECNOR BELCO ELECTRIC INC 25,154.54 0.00 25,154.54 AP 00400372 05/15/2019 EMBROIDME 340.30 0.00 340.30 AP 00400373 05/15/2019 ERICKSON HALL CONSTRUCTION 0.00 61,250.00 61,250.00 AP 00400374 05/15/2019 EXPERIAN 52.00 0.00 52.00 AP 00400375 05/15/2019 FORD OF UPLAND INC 1,063.49 0.00 1,063.49 AP 00400376 05/15/2019 FORTIN LAW GROUP 2,107.95 0.00 2,107.95 AP 00400377 05/15/2019 FREYRE, SOPHIA 12.92 0.00 12.92 AP 00400378 05/15/2019 FRONTIER COMM 167.48 26.47 193.95 *** AP 00400379 05/15/2019 FS CONTRACTORS INC 2,184.35 0.00 2,184.35 AP 00400380 05/15/2019 GEOGRAPHICS 4,087.25 0.00 4,087.25 AP 00400381 05/15/2019 GONSALVES AND SON, JOE A 3,000.00 0.00 3,000.00 AP 00400382 05/15/2019 GOVERNANCE SCIENCES GROUP INC 4,900.00 0.00 4,900.00 AP 00400383 05/15/2019 GRAINGER 587.76 0.00 587.76 AP 00400384 05/15/2019 HEARTSAVERS LLC 176.00 0.00 176.00 AP 00400385 05/15/2019 HO, JOSEPHINE 834.00 0.00 834.00 AP 00400386 05/15/2019 HOLLIS, WILLIAM 300.00 0.00 300.00 AP 00400387 05/15/2019 HOME DEPOT CREDIT SERVICES 133.82 0.00 133.82 AP 00400388 05/15/2019 HOYT LUMBER CO., SM 0.00 146.25 146.25 AP 00400389 05/15/2019 INLAND EMPIRE MEDIA GROUP INC 1,995.00 0.00 1,995.00 AP 00400390 05/15/2019 INLAND FAIR HOUSING AND MEDIATION BOARD 1,162.04 0.00 1,162.04 AP 00400391 05/15/2019 INNERLINE ENGINEERING INC 1,148.00 0.00 1,148.00 AP 00400392 05/15/2019 INTERNATIONAL LINE BUILDERS INC 376,267.45 0.00 376,267.45 AP 00400393 05/15/2019 INTERSTATE BATTERIES 339.72 0.00 339.72 AP 00400394 05/15/2019 IRON MOUNTAIN OSDP 874.49 0.00 874.49 AP 00400395 05/15/2019 ITRON INC 2,088.91 0.00 2,088.91 AP 00400396 05/15/2019 K -K WOODWORKING 21.52 0.00 21.52 AP 00400397 05/15/2019 KINDRED CORPORATION 880.00 0.00 880.00 AP 00400398 05/15/2019 KRONOS INC 0.00 1,075.00 1,075.00 AP 00400399 05/15/2019 KULAR TRUCK LINE INC 5,000.00 0.00 5,000.00 AP 00400400 05/15/2019 KVAC ENVIRONMENTAL SERVICES INC 1,509.00 0.00 1,509.00 AP 00400401 05/15/2019 LEE, DONALD 63.59 0.00 63.59 AP 00400402 05/15/2019 LIEBERT CASSIDY WHITMORE 7,320.95 350.00 7,670.95 *** AP 00400403 05/15/2019 LIFE ASSIST INC 0.00 873.81 873.81 AP 00400404 05/15/2019 LIPOCK'S ACCOUNTING SERVICES INC 1,187.50 0.00 1,187.50 AP 00400405 05/15/2019 LITTLE BEAR PRODUCTIONS 250.00 0.00 250.00 AP 00400406 05/15/2019 LOTUS USA INC 0.00 40,027.58 40,027.58 AP 00400407 05/15/2019 LOZANO SMITH LLP 377.00 0.00 377.00 AP 00400408 05/15/2019 MAGELLAN ADVISORS LLC 32,188.12 0.00 32,188.12 User: VLOPEZ - VERONICA LOPEZ Page: 7 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 122 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400409 05/15/2019 MARIPOSA LANDSCAPES INC 8,726.43 0.00 8,726.43 AP 00400410 05/15/2019 MARK CHRISTOPHER INC 54.29 0.00 54.29 AP 00400411 05/15/2019 MARLINK SA INC 0.00 169.03 169.03 AP 00400412 05/15/2019 MAY III, RICHARD 15.00 0.00 15.00 AP 00400413 05/15/2019 MCMASTER CARR SUPPLY COMPANY 252.21 0.00 252.21 AP 00400414 05/15/2019 MESSINA AND ASSOCIATES INC 0.00 1,187.50 1,187.50 AP 00400415 05/15/2019 MIDWEST TAPE 4,638.96 0.00 4,638.96 AP 00400416 05/15/2019 MMASC 85.00 0.00 85.00 AP 00400417 05/15/2019 MUHAMMED, ALIYYAH 25.00 0.00 25.00 AP 00400418 05/15/2019 MUTUAL PROPANE 0.00 1,297.64 1,297.64 AP 00400419 05/15/2019 MYERS TIRE SUPPLY COMPANY 563.62 0.00 563.62 AP 00400420 05/15/2019 NAPA AUTO PARTS 76.01 87.02 163.03 *** AP 00400421 05/15/2019 OCCUPATIONAL HEALTH CTRS OF CA 0.00 293.00 293.00 AP 00400422 05/15/2019 ONTARIO WINNELSON CO 360.91 0.00 360.91 AP 00400423 05/15/2019 ONTARIO, CITY OF 11,321.84 0.00 11,321.84 AP 00400424 05/15/2019 ONTARIO, CITY OF 197,042.62 0.00 197,042.62 AP 00400425 05/15/2019 ONWARD ENGINEERING 11,924.50 0.00 11,924.50 AP 00400426 05/15/2019 PANE, KASIDY 15.00 0.00 15.00 AP 00400427 05/15/2019 PETES ROAD SERVICE INC 1,325.20 0.00 1,325.20 AP 00400428 05/15/2019 PIC-O-RAMA 350.00 0.00 350.00 AP 00400429 05/15/2019 PIP PRINTING 326.32 0.00 326.32 AP 00400430 05/15/2019 POSTAL PERFECT 75.00 0.00 75.00 AP 00400431 05/15/2019 PRO FORCE LAW ENFORCEMENT 0.00 446.22 446.22 AP 00400432 05/15/2019 RANCHO WEST ANIMAL HOSPITAL 25.00 0.00 25.00 AP 00400433 05/15/2019 RBM LOCK AND KEY SERVICE 305.67 0.00 305.67 AP 00400434 05/15/2019 RDO EQUIPMENT COMPANY 1,156.97 0.00 1,156.97 AP 00400435 05/15/2019 RICHARD WIGHTMAN CONSTRUCTION INC 1,900.00 0.00 1,900.00 AP 00400436 05/15/2019 RODAS' AUTO REPAIR 6,054.19 0.00 6,054.19 AP 00400437 05/15/2019 ROSE BRAND WIPERS INC 385.01 0.00 385.01 AP 00400438 05/15/2019 S.CALIF MUNICIPAL ATHLETIC FEDERATION 310.00 0.00 310.00 AP 00400439 05/15/2019 SAFE -ENTRY TECHNICAL INC 0.00 375.00 375.00 AP 00400440 05/15/2019 SAFETY CENTER INC 2,850.00 0.00 2,850.00 AP 00400441 05/15/2019 SAN BERNARDINO CTY AUDITOR CONTROLLER 130.00 0.00 130.00 AP 00400442 05/15/2019 SAN BERNARDINO CTY FIRE PROTECTION DIST 0.00 420.00 420.00 AP 00400443 05/15/2019 SC FUELS 27,985.56 0.00 27,985.56 AP 00400444 05/15/2019 SEVOLD, AMANDA 675.00 0.00 675.00 AP 00400445 05/15/2019 SHEAKLEY PENSION ADMINISTRATION 436.20 0.00 436.20 AP 00400446 05/15/2019 SHEAKLEY PENSION ADMINISTRATION 0.00 196.10 196.10 AP 00400447 05/15/2019 SHOETERIA 349.06 0.00 349.06 AP 00400448 05/15/2019 SILVER & WRIGHT LLP 85,946.80 0.00 85,946.80 AP 00400449 05/15/2019 SIMPLYWELL 1,150.00 0.00 1,150.00 AP 00400450 05/15/2019 SIVARAJAN, RAGU 59.88 0.00 59.88 AP 00400451 05/15/2019 SNAWDER, RICK 0.00 470.34 470.34 AP 00400452 05/15/2019 SONSRAY MACHINERY LLC 322.22 0.00 322.22 AP 00400453 05/15/2019 SOUTH COAST AQMD 0.00 531.92 531.92 AP 00400458 05/15/2019 SOUTHERN CALIFORNIA EDISON 20,754.02 1,992.97 22,746.99 *** AP 00400459 05/15/2019 SOUTHERN CALIFORNIA EDISON 1,454.49 0.00 1,454.49 User: VLOPEZ - VERONICA LOPEZ Page: 8 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 123 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400460 05/15/2019 SPRINT 0.00 121.95 121.95 AP 00400461 05/15/2019 STERLING COFFEE SERVICE 827.90 0.00 827.90 AP 00400462 05/15/2019 STOTZ EQUIPMENT 206.84 0.00 206.84 AP 00400463 05/15/2019 SUSAN JACKSON HARDEN INC. 2,500.00 0.00 2,500.00 AP 00400464 05/15/2019 TABOADA, SHENAMARIE 15.00 0.00 15.00 AP 00400465 05/15/2019 TIREHUB LLC 1,782.19 0.00 1,782.19 AP 00400466 05/15/2019 TOLL, RICHARD 0.00 270.00 270.00 AP 00400467 05/15/2019 TORO TOWING 620.00 0.00 620.00 AP 00400468 05/15/2019 U.S. BANK PARS ACCT #6746022500 22,018.25 0.00 22,018.25 AP 00400469 05/15/2019 U.S. BANK PARS ACCT #6746022500 1,085.14 0.00 1,085.14 AP 00400470 05/15/2019 UNDERGROUND SVC ALERT OF SO CAL 146.95 0.00 146.95 AP 00400471 05/15/2019 UNIVERSAL FLEET SUPPLY 0.00 139.97 139.97 AP 00400472 05/15/2019 UPS 29.00 0.00 29.00 AP 00400473 05/15/2019 UTILIQUEST 746.08 0.00 746.08 AP 00400474 05/15/2019 VERIZON WIRELESS - LA 80.52 0.00 80.52 AP 00400475 05/15/2019 VERIZON WIRELESS - LA 101.33 0.00 101.33 AP 00400476 05/15/2019 VICTOR MEDICAL COMPANY 1,311.85 0.00 1,311.85 AP 00400477 05/15/2019 VILLENAS, FABIAN 34.90 0.00 34.90 AP 00400478 05/15/2019 VIRTUAL PROJECT MANAGER INC 500.00 0.00 500.00 AP 00400479 05/15/2019 VULCAN MATERIALS COMPANY 1,653.78 0.00 1,653.78 AP 00400480 05/15/2019 WAXIE SANITARY SUPPLY 4,927.97 0.00 4,927.97 AP 00400481 05/15/2019 WESTERN UNIVERSITY OF HEALTH SCIENCE 330.00 0.00 330.00 AP 00400482 05/15/2019 WESTLAND GROUP INC 15,267.50 0.00 15,267.50 AP 00400483 05/15/2019 WHITE HOUSE PHOTO INC 1,715.00 0.00 1,715.00 AP 00400484 05/15/2019 XMEDIUS 2,540.00 0.00 2,540.00 AP 00400485 05/16/2019 ABC LOCKSMITHS 84.46 0.00 84.46 AP 00400486 05/16/2019 AIR EXCHANGE INC 0.00 3,738.68 3,738.68 AP 00400487 05/16/2019 AIRGAS USA LLC 0.00 301.75 301.75 AP 00400488 05/16/2019 CARQUEST AUTO PARTS 87.66 0.00 87.66 AP 00400489 05/16/2019 EMCOR SERVICES 17,188.00 0.00 17,188.00 AP 00400490 05/16/2019 FONTANA RADIATOR SERVICE 0.00 139.65 139.65 AP 00400491 05/16/2019 GENERATOR SERVICES CO 776.38 553.00 1,329.38 *** AP 00400492 05/16/2019 HERC RENTALS INC. 1,105.65 0.00 1,105.65 AP 00400493 05/16/2019 INLAND VALLEY DAILY BULLETIN 6,713.20 0.00 6,713.20 AP 00400494 05/16/2019 MINUTEMAN PRESS 1,146.98 0.00 1,146.98 AP 00400495 05/16/2019 OFFICE DEPOT 538.81 -53.53 485.28 *** AP 00400496 05/16/2019 PSA PRINT GROUP 1,542.68 38.79 1,581.47 *** AP 00400497 05/16/2019 SAFETY KLEEN SYSTEMS INC 0.00 210.11 210.11 AP 00400498 05/16/2019 SUNRISE FORD 46.19 0.00 46.19 AP 00400499 05/16/2019 TARGET SPECIALTY PRODUCTS 2,171.03 0.00 2,171.03 AP 00400500 05/16/2019 VISTA PAINT 1,332.12 0.00 1,332.12 AP 00400501 05/22/2019 CURATALO, JAMES 0.00 2,057.83 2,057.83 AP 00400502 05/22/2019 JERKINS, PATRICK 0.00 1,472.46 1,472.46 AP 00400503 05/22/2019 KIRKPATRICK, WILLIAM 0.00 1,525.78 1,525.78 AP 00400504 05/22/2019 TOWNSEND, JAMES 0.00 2,057.83 2,057.83 AP 00400505 05/22/2019 WALKER, KENNETH 0.00 258.83 258.83 AP 00400506 05/22/2019 49ER COMMUNICATIONS 0.00 1,555.85 1,555.85 User: VLOPEZ - VERONICA LOPEZ Page: 9 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 124 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400507 05/22/2019 A & M FIRST AID INC 2,596.62 0.00 2,596.62 AP 00400508 05/22/2019 ABLE BUILDING MAINTENANCE 4,390.70 0.00 4,390.70 AP 00400509 05/22/2019 ACEY DECY EQUIPMENT INC. 444.14 0.00 444.14 AP 00400510 05/22/2019 ADVANCED CHEMICAL TRANSPORT 1,376.50 0.00 1,376.50 AP 00400511 05/22/2019 AFLAC GROUP INSURANCE 40.97 0.00 40.97 AP 00400512 05/22/2019 AFLAC GROUP INSURANCE 4,709.56 0.00 4,709.56 AP 00400513 05/22/2019 ALL WELDING 70.00 0.00 70.00 AP 00400514 05/22/2019 ALLIANT INSURANCE SERVICES INC. 1,532.00 0.00 1,532.00 AP 00400515 05/22/2019 ALTUM GROUP, THE 12,255.25 0.00 12,255.25 AP 00400516 05/22/2019 AMAZING SCHOOL ASSEMBLIES 1,400.00 0.00 1,400.00 AP 00400517 05/22/2019 AMERICAN SCALE CO INC 0.00 205.50 205.50 AP 00400518 05/22/2019 ANTECH DIAGNOSTICS 2,260.00 0.00 2,260.00 AP 00400519 05/22/2019 ASSI SECURITY 105.00 0.00 105.00 AP 00400520 05/22/2019 AUFBAU CORPORATION 22,010.00 0.00 22,010.00 AP 00400521 05/22/2019 AUTO AND RV SPECIALISTS INC. 166.21 0.00 166.21 AP 00400522 05/22/2019 BAKER & TAYLOR LLC 90.59 0.00 90.59 AP 00400523 05/22/2019 BANK OF NEW YORK MELLON, THE 1,750.00 0.00 1,750.00 AP 00400524 05/22/2019 BERNELL HYDRAULICS INC 922.12 0.00 922.12 AP 00400525 05/22/2019 BRIGHTVIEW LANDSCAPE SERVICES INC. 2,661.43 0.00 2,661.43 AP 00400526 05/22/2019 BROWN JR., STEVEN 0.00 150.00 150.00 AP 00400527 05/22/2019 C V W D 467.20 0.00 467.20 AP 00400531 05/22/2019 C V W D 48,160.04 422.74 48,582.78 *** AP 00400532 05/22/2019 CAL PERS LONG TERM CARE PROGRAM 152.48 0.00 152.48 AP 00400533 05/22/2019 CALIFORNIA PROFESSIONAL ENGINEERING INC 46,183.56 0.00 46,183.56 AP 00400534 05/22/2019 CALIFORNIA, STATE OF 314.11 0.00 314.11 AP 00400535 05/22/2019 CALIFORNIA, STATE OF 8.44 0.00 8.44 AP 00400536 05/22/2019 CALIFORNIA, STATE OF 526.28 0.00 526.28 AP 00400537 05/22/2019 CALIFORNIA, STATE OF 250.00 0.00 250.00 AP 00400538 05/22/2019 CALIFORNIA, STATE OF 7.22 0.00 7.22 AP 00400539 05/22/2019 CCS ORANGE COUNTY JANITORIAL INC. 60,758.93 0.00 60,758.93 AP 00400540 05/22/2019 CENTRAL SUPPLY INTERNATIONAL 0.00 391.19 391.19 AP 00400541 05/22/2019 CHAMPION AWARDS AND SPECIALTIES 38.79 0.00 38.79 AP 00400542 05/22/2019 CHASE PARTNERS LTD 6,600.00 0.00 6,600.00 AP 00400543 05/22/2019 CHINO MOWER AND ENGINE SERVICE 536.05 0.00 536.05 AP 00400544 05/22/2019 CIAGLIA, MELISSA 100.00 0.00 100.00 AP 00400545 05/22/2019 CINTAS CORPORATION #150 1,125.38 240.21 1,365.59 *** AP 00400546 05/22/2019 CITY OF UPLAND 15.00 0.00 15.00 AP 00400547 05/22/2019 CITY RENTALS 25.13 0.00 25.13 AP 00400548 05/22/2019 CIVIC SOLUTIONS INC 19,875.00 0.00 19,875.00 AP 00400549 05/22/2019 CLAIREMONT EQUIPMENT COMPANY 777.38 0.00 777.38 AP 00400550 05/22/2019 CLARKE PLUMBING SPECIALTIES INC. 2,126.62 0.00 2,126.62 AP 00400551 05/22/2019 CONSOLIDATED ELECTRICAL DISTR INC 609.65 1,470.42 2,080.07 *** AP 00400552 05/22/2019 COSTAR REALTY INFORMATION INC 727.32 0.00 727.32 AP 00400553 05/22/2019 COUNTRY ESTATE FENCE CO INC 2,102.13 0.00 2,102.13 AP 00400554 05/22/2019 CRAYON SOFTWARE EXPERTS LLC 324,813.48 37,520.00 362,333.48 *** AP 00400555 05/22/2019 CREATIVE BRAIN LEARNING 135.00 0.00 135.00 AP 00400556 05/22/2019 D & D SERVICES INC. 451.50 0.00 451.50 User: VLOPEZ - VERONICA LOPEZ Page: 10 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 125 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400557 05/22/2019 D AND K CONCRETE COMPANY 2,192.17 2,320.92 4,513.09 *** AP 00400558 05/22/2019 DAISY 2,916.51 0.00 2,916.51 AP 00400559 05/22/2019 DANIELS TIRE SERVICE 0.00 4,277.33 4,277.33 AP 00400560 05/22/2019 DELSI, ISAIAH D. 0.00 324.00 324.00 AP 00400561 05/22/2019 DEPARTMENT OF CONSUMER AFFAIRS 115.00 0.00 115.00 AP 00400562 05/22/2019 DEPARTMENT OF JUSTICE 2,030.00 0.00 2,030.00 AP 00400563 05/22/2019 DIRECTV 66.99 0.00 66.99 AP 00400564 05/22/2019 DIRECTV 74.54 0.00 74.54 AP 00400565 05/22/2019 DOG WASTE DEPOT 1,907.01 0.00 1,907.01 AP 00400566 05/22/2019 DREAM SHAPERS 350.00 0.00 350.00 AP 00400567 05/22/2019 ECOLAB INC. 466.55 0.00 466.55 AP 00400568 05/22/2019 EMPLOYMENT DEVELOPMENT DEPT. 0.00 3,150.00 3,150.00 AP 00400569 05/22/2019 ENGEBRETSON, ERIK WAYNN 360.00 0.00 360.00 AP 00400570 05/22/2019 ENGLISH, DENISE 350.00 0.00 350.00 AP 00400571 05/22/2019 EXECUTIVE AUTO DETAIL 0.00 460.00 460.00 AP 00400572 05/22/2019 FACER, LINDA 60.00 0.00 60.00 AP 00400573 05/22/2019 FEDERAL EXPRESS CORP 17.64 0.00 17.64 AP 00400574 05/22/2019 FEHR AND PEERS 28,605.00 0.00 28,605.00 AP 00400575 05/22/2019 FORD OF UPLAND INC 563.64 0.00 563.64 AP 00400576 05/22/2019 FORTUNE FENCING 480.00 0.00 480.00 AP 00400577 05/22/2019 FRANKLIN TRUCK PARTS 0.00 567.70 567.70 AP 00400578 05/22/2019 FRONTIER COMM 1,621.01 907.84 2,528.85 *** AP 00400579 05/22/2019 GALLEGOS, OSCAR 42.00 0.00 42.00 AP 00400580 05/22/2019 GATEWAY PET CEMETERY AND CREMATORY 750.00 0.00 750.00 AP 00400581 05/22/2019 GEORGE HILLS COMPANY 1,880.94 0.00 1,880.94 AP 00400582 05/22/2019 GRACIA, JENNIFER HUNT 48.11 0.00 48.11 AP 00400583 05/22/2019 GRAINGER 426.12 139.49 565.61 *** AP 00400584 05/22/2019 GRAPHICS FACTORY PRINTING INC. 334.03 0.00 334.03 AP 00400585 05/22/2019 HANGTIME SPORTS 396.00 0.00 396.00 AP 00400586 05/22/2019 HARRISON, ANTHONY J 33.00 0.00 33.00 AP 00400587 05/22/2019 HENRY SCHEIN ANIMAL HEALTH SUPPLY 164.03 0.00 164.03 AP 00400588 05/22/2019 HI WAY SAFETY INC 2,812.89 0.00 2,812.89 AP 00400589 05/22/2019 HILLS PET NUTRITION SALES INC 944.92 0.00 944.92 AP 00400590 05/22/2019 HOLE PUNCH DESIGN 2,000.00 0.00 2,000.00 AP 00400591 05/22/2019 HOYT LUMBER CO., SM 0.00 75.38 75.38 AP 00400592 05/22/2019 ICE DATA PRICING AND REFERENCE DATA LLC 141.21 0.00 141.21 AP 00400593 05/22/2019 IDEXX DISTRIBUTION INC 4,583.87 0.00 4,583.87 AP 00400594 05/22/2019 INDERWEISCHE, MATT 891.00 0.00 891.00 AP 00400595 05/22/2019 INDUSTRIAL HARDWARE AND SERVICE CO 138.73 0.00 138.73 AP 00400596 05/22/2019 INLAND DESERT SECURITY & COMMUNICATIONS INC 50.00 0.00 50.00 AP 00400597 05/22/2019 INLAND PRESORT & MAILING SERVICES 229.41 0.00 229.41 AP 00400598 05/22/2019 INLAND VALLEY DANCE ACADEMY 3,624.00 0.00 3,624.00 AP 00400599 05/22/2019 INLAND VALLEY EMERGENCY PET CLINIC 167.00 0.00 167.00 AP 00400600 05/22/2019 INTERSTATE BATTERIES 1,529.37 758.02 2,287.39 *** AP 00400601 05/22/2019 JOHNNY ALLEN TENNIS ACADEMY 3,699.00 0.00 3,699.00 AP 00400602 05/22/2019 KIMLEY HORN AND ASSOCIATES INC 7,483.34 0.00 7,483.34 AP 00400603 05/22/2019 KINDRED CORPORATION 28,247.54 0.00 28,247.54 User: VLOPEZ - VERONICA LOPEZ Page: 11 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 126 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400604 05/22/2019 LAOYAN, CARMELITA 250.00 0.00 250.00 AP 00400605 05/22/2019 LEVEL 3 COMMUNICATIONS LLC 5,391.94 0.00 5,391.94 AP 00400606 05/22/2019 LIFE ASSIST INC 0.00 3,288.50 3,288.50 AP 00400607 05/22/2019 LIFEWAY CHURCH 10,000.00 0.00 10,000.00 AP 00400608 05/22/2019 LISSNER, ROBIN 46.56 0.00 46.56 AP 00400609 05/22/2019 LITTLE, MARC 363.00 0.00 363.00 AP 00400612 05/22/2019 LOWES COMPANIES INC. 6,346.43 3,732.91 10,079.34 *** AP 00400613 05/22/2019 MAIN STREET SIGNS 1,237.99 0.00 1,237.99 AP 00400614 05/22/2019 MC AVOY & MARKHAM 1,067.69 0.00 1,067.69 AP 00400615 05/22/2019 MCMASTER CARR SUPPLY COMPANY 185.90 0.00 185.90 AP 00400616 05/22/2019 MEDINA, FLORENCE THALIA 251.00 0.00 251.00 AP 00400617 05/22/2019 MEDIWASTE DISPOSAL 40.00 0.00 40.00 AP 00400618 05/22/2019 MEDLEY FIRE PROTECTION INC 7,950.00 0.00 7,950.00 AP 00400619 05/22/2019 MICROSOFT CORPORATION -MICROSOFT IGNITE 2019 9,580.00 0.00 9,580.00 AP 00400620 05/22/2019 MIDWEST TAPE 1,985.11 0.00 1,985.11 AP 00400621 05/22/2019 MOON VALLEY NURSERY LLC 5,600.63 0.00 5,600.63 AP 00400622 05/22/2019 MRC SMART TECHNOLOGY SOLUTIONS 945.41 0.00 945.41 AP 00400623 05/22/2019 MUSICLAND 210.00 0.00 210.00 AP 00400624 05/22/2019 MUSICSTAR 1,621.80 0.00 1,621.80 AP 00400625 05/22/2019 NAPA AUTO PARTS 208.74 300.04 508.78 *** AP 00400626 05/22/2019 NATIONAL SAFETY COUNCIL 700.00 0.00 700.00 AP 00400627 05/22/2019 NEWCO DISTRIBUTORS INC 370.01 0.00 370.01 AP 00400628 05/22/2019 NICHOLS, GARY 833.00 0.00 833.00 AP 00400629 05/22/2019 NWAMADU, OBINNA CHINEKWU 168.00 0.00 168.00 AP 00400630 05/22/2019 OCCUPATIONAL HEALTH CTRS OF CA 1,895.02 0.00 1,895.02 AP 00400631 05/22/2019 ONTARIO ICE SKATING CENTER 2,385.60 0.00 2,385.60 AP 00400632 05/22/2019 ONTARIO SPAY AND NEUTER INC 650.00 0.00 650.00 AP 00400633 05/22/2019 ONWARD ENGINEERING 1,728.00 0.00 1,728.00 AP 00400634 05/22/2019 OPARC 396.00 0.00 396.00 AP 00400635 05/22/2019 ORKIN PEST CONTROL 277.00 605.52 882.52 *** AP 00400636 05/22/2019 PALMER CONSULTING 1,500.00 0.00 1,500.00 AP 00400637 05/22/2019 PENNINGTON, LYNNE 765.00 0.00 765.00 AP 00400638 05/22/2019 PERSONAL STRENGTHS PUBLISHING INC 14,295.09 0.00 14,295.09 AP 00400639 05/22/2019 PORTER, BRITTNEY 139.00 0.00 139.00 AP 00400640 05/22/2019 PRE -PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00400641 05/22/2019 PYRO SPECTACULARS INC 27,250.00 0.00 27,250.00 AP 00400642 05/22/2019 RAMIREZ, SANDRA 189.64 0.00 189.64 AP 00400643 05/22/2019 RANCHO CUCAMONGA TOWN SQUARE 4,339.10 0.00 4,339.10 AP 00400644 05/22/2019 RICHARDS WATSON AND GERSHON 2,886.00 0.00 2,886.00 AP 00400645 05/22/2019 RODAS' AUTO REPAIR 3,456.58 0.00 3,456.58 AP 00400646 05/22/2019 ROTO ROOTER 0.00 813.52 813.52 AP 00400647 05/22/2019 RUIZ, REBECCA 97.00 0.00 97.00 AP 00400648 05/22/2019 S.CALIF MUNICIPAL ATHLETIC FEDERATION 130.00 0.00 130.00 AP 00400649 05/22/2019 SAFE KIDS WORLDWIDE 55.00 0.00 55.00 AP 00400650 05/22/2019 SAFEWAY SIGN COMPANY 727.64 0.00 727.64 AP 00400651 05/22/2019 SAN BERNARDINO COUNTY 0.00 100.00 100.00 AP 00400652 05/22/2019 SAN BERNARDINO CTY 0.00 25,395.24 25,395.24 User: VLOPEZ - VERONICA LOPEZ Page: 12 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 127 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400653 05/22/2019 SAN BERNARDINO CTY FIRE PROTECTION DIST 420.00 0.00 420.00 AP 00400654 05/22/2019 SBPEA 1,912.88 0.00 1,912.88 AP 00400655 05/22/2019 SC FUELS 30,008.47 0.00 30,008.47 AP 00400656 05/22/2019 SCHOLASTIC BOOK FAIRS 555.12 0.00 555.12 AP 00400657 05/22/2019 SHERIFFS COURT SERVICES 100.00 0.00 100.00 AP 00400658 05/22/2019 SHRED PROS 0.00 58.00 58.00 AP 00400659 05/22/2019 SIRSIDYNIX 700.00 0.00 700.00 AP 00400660 05/22/2019 SOBERON, ROGER G 93.00 0.00 93.00 AP 00400661 05/22/2019 SOUTH COAST AQMD 0.00 132.98 132.98 AP 00400666 05/22/2019 SOUTHERN CALIFORNIA EDISON 65,302.93 0.00 65,302.93 AP 00400667 05/22/2019 SOUTHERN CALIFORNIA EDISON 16,201.83 0.00 16,201.83 AP 00400668 05/22/2019 SOUTHERN CALIFORNIA EDISON 4,030.70 0.00 4,030.70 AP 00400669 05/22/2019 SOUTHWEST TRAFFIC SYSTEMS INC 0.00 1,420.75 1,420.75 AP 00400670 05/22/2019 STATEWIDE TRAFFIC SAFETY & SIGNS INC 2,657.77 0.00 2,657.77 AP 00400671 05/22/2019 STORTM SELF STORAGE 560.00 0.00 560.00 AP 00400672 05/22/2019 STREET TREE SEMINAR INC 650.00 0.00 650.00 AP 00400673 05/22/2019 SWEET DOUGH CAFE 420.00 0.00 420.00 AP 00400674 05/22/2019 TECH 24 COMMERCIAL FOODSERVICE REPAIR INC 318.53 0.00 318.53 AP 00400675 05/22/2019 THE COUNSELING TEAM INTERNATIONAL 0.00 480.00 480.00 AP 00400676 05/22/2019 TIREHUB LLC 1,056.17 0.00 1,056.17 AP 00400677 05/22/2019 TOTAL YOU, THE 500.00 0.00 500.00 AP 00400678 05/22/2019 TRIMARK ASSOCIATES INC 2,136.00 0.00 2,136.00 AP 00400679 05/22/2019 U.S. BANK PARS ACCT #6746022500 17,122.74 0.00 17,122.74 AP 00400680 05/22/2019 U.S. BANK PARS ACCT #6745033700 6,605.00 0.00 6,605.00 AP 00400681 05/22/2019 UNITED PACIFIC SERVICES INC 65,324.00 0.00 65,324.00 AP 00400682 05/22/2019 UNITED WAY 60.00 0.00 60.00 AP 00400683 05/22/2019 UNIVERSAL FLEET SUPPLY 0.00 108.54 108.54 AP 00400684 05/22/2019 UPS 83.94 0.00 83.94 AP 00400685 05/22/2019 UTILIQUEST 528.12 0.00 528.12 AP 00400686 05/22/2019 VANFLEET, KEVIN 139.00 0.00 139.00 AP 00400687 05/22/2019 VERIZON 24.92 0.00 24.92 AP 00400688 05/22/2019 VERIZON WIRELESS - LA 421.11 0.00 421.11 AP 00400693 05/22/2019 VERIZON WIRELESS - LA 5,567.64 0.00 5,567.64 AP 00400694 05/22/2019 VERIZON WIRELESS - LA 131.96 0.00 131.96 AP 00400695 05/22/2019 VIBE, GRAYSON 0.00 324.00 324.00 AP 00400696 05/22/2019 VICTOR MEDICAL COMPANY 4,827.05 0.00 4,827.05 AP 00400697 05/22/2019 VISION SERVICE PLAN CA 10,742.04 0.00 10,742.04 AP 00400698 05/22/2019 VULCAN MATERIALS COMPANY 2,396.58 0.00 2,396.58 AP 00400699 05/22/2019 WALKER, ROBERT 0.00 270.00 270.00 AP 00400700 05/22/2019 WALTERS WHOLESALE ELECTRIC CO 0.00 158.52 158.52 AP 00400701 05/22/2019 WAXIE SANITARY SUPPLY 8,039.86 897.84 8,937.70 *** AP 00400702 05/22/2019 WELLS, ERIC 0.00 70.00 70.00 AP 00400703 05/22/2019 WELLS, JUDITH 81.20 0.00 81.20 AP 00400704 05/22/2019 WEST COAST VISUALS 150.00 0.00 150.00 AP 00400705 05/22/2019 WEST END YMCA/ RANCHO CUCAMONGA 8,440.50 0.00 8,440.50 AP 00400706 05/22/2019 WEST END YMCA/ RANCHO CUCAMONGA 8,465.82 0.00 8,465.82 AP 00400707 05/22/2019 WESTERN UNIVERSITY OF HEALTH SCIENCE 985.00 0.00 985.00 User: VLOPEZ - VERONICA LOPEZ Page: 13 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 128 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400708 05/22/2019 WHITE CAP CONSTRUCTION SUPPLY 752.41 0.00 752.41 AP 00400709 05/22/2019 WIGGINS, RENADDA 432.00 0.00 432.00 AP 00400710 05/22/2019 WORLD ELITE GYMNASTICS 217.70 0.00 217.70 AP 00400711 05/22/2019 WT.COX INFORMATION SERVICES 297.87 0.00 297.87 AP 00400712 05/22/2019 XEROX CORPORATION 1,314.22 56.10 1,370.32 *** AP 00400713 05/22/2019 ZEP SALES AMD SERVICE 0.00 102.34 102.34 AP 00400714 05/22/2019 ZHAO, MIN 7.75 0.00 7.75 AP 00400715 05/22/2019 ZOETIS US LLC 326.41 0.00 326.41 AP 00400716 05/22/2019 ZONES CORPORATE SOLUTIONS 0.00 999.06 999.06 Total City: $7,152,124.37 Total Fire: $312,293.21 Grand Total:$7,464,417-.59 Note: k k k Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 14 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:13:32 Page 129 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register April 1, 2019 to April 30, 2019 DATE DESCRIPTION CITY FIRE AMOUNT 4/1 WIRE TRANSFER - To California ISO 34,854.28 34,854.28 4/1 Workers Comp - City Account Transfer 179.95 - 179.95 4/1 Workers Comp - Fire Account Transfer - 329.33 329.33 4/2 BANK FEE 83.25 - 83.25 4/2 U.S. BANK- Purchasing Card Payment 39,299.69 11,468.92 50,768.61 4/2 U.S. BANK - Corporate Card Payment 80,195.18 16,215.15 96,410.33 4/2 U.S. BANK - Costco Card Payment 992.52 921.88 1,914.40 4/2 Workers Comp - Fire Account Transfer - 440.75 440.75 4/3 Workers Comp - City Account Transfer 2,904.02 - 2,904.02 4/3 Workers Comp - Fire Account Transfer - 2,192.89 2,192.89 4/4 Workers Comp - City Account Transfer 1,911.80 - 1,911.80 4/4 Workers Comp - Fire Account Transfer - 9,689.91 9,689.91 4/5 Workers Comp - City Account Transfer 22,997.33 - 22,997.33 4/8 WIRE TRANSFER - To California ISO 59,431.45 59,431.45 4/8 Workers Comp - City Account Transfer 3,671.54 - 3,671.54 4/8 Workers Comp - Fire Account Transfer - 1,566.44 1,566.44 4/9 Workers Comp - City Account Transfer 149.08 - 149.08 4/9 Workers Comp - Fire Account Transfer - 269.94 269.94 4/10 CALPERS - City - Retirement Account Deposit 48,132.93 - 48,132.93 4/10 CALPERS - City - Retirement Account Deposit 118,010.84 - 118,010.84 4/10 STATE DISBURSEMENT UNIT - Child Support Payments - 4,975.10 4,975.10 4/10 STATE DISBURSEMENT UNIT - Child Support Payments 2,211.00 - 2,211.00 4/10 Workers Comp - City Account Transfer 660.32 - 660.32 4/10 Workers Comp - Fire Account Transfer - 5,167.24 5,167.24 4/11 CALPERS - City - Retirement Account Deposit 4,341.15 - 4,341.15 4/11 CALPERS - Fire - Retirement Account Deposit - 2,315.21 2,315.21 4/11 CALPERS - Fire - Retirement Account Deposit 3,556.66 3,556.66 4/11 CALPERS - Fire - Retirement Account Deposit 4,250.27 4,250.27 4/11 CALPERS - Fire - Retirement Account Deposit 8,387.57 8,387.57 4/11 CALPERS - Fire - Retirement Account Deposit 11,874.80 11,874.80 4/11 CALPERS - Fire - Retirement Account Deposit - 110,032.16 110,032.16 4/11 Workers Comp - City Account Transfer 4,898.09 - 4,898.09 4/11 Workers Comp - Fire Account Transfer - 1,740.00 1,740.00 4/12 Workers Comp - City Account Transfer 294.00 - 294.00 4/15 WIRE TRANSFER - To California ISO 4,509.95 4,509.95 4/15 Workers Comp - City Account Transfer 3,081.35 - 3,081.35 4/15 Workers Comp - Fire Account Transfer - 912.89 912.89 4/16 CALPERS - Fire - Retirement Account Deposit 356.86 356.86 4/16 CALPERS - Fire - Retirement Account Deposit 510.20 510.20 4/16 CALPERS - Fire - Retirement Account Deposit 776.23 776.23 4/16 CALPERS - Fire - Retirement Account Deposit 68,405.99 68,405.99 4/17 CALPERS - Fire - Retirement Account Deposit 61.99 61.99 4/17 CALPERS - Fire - Retirement Account Deposit - 200.98 200.98 4/17 Workers Comp - City Account Transfer 3,112.24 - 3,112.24 4/17 Workers Comp - Fire Account Transfer - 145.98 145.98 4/18 CALPERS - Fire - Retirement Account Deposit 118.81 118.81 4/18 CALPERS - Fire - Retirement Account Deposit 224.92 224.92 4/18 CALPERS - Fire - Retirement Account Deposit - 272.67 272.67 4/18 Workers Comp - City Account Transfer 190.61 - 190.61 4/18 Workers Comp - Fire Account Transfer - 9,432.68 9,432.68 4/19 Workers Comp - City Account Transfer 2,394.94 - 2,394.94 4/19 Workers Comp - Fire Account Transfer - 257.91 257.91 4/22 WIRE TRANSFER - To California ISO 3,140.34 - 3,140.34 4/22 Workers Comp - City Account Transfer 83.18 - 83.18 4/22 Workers Comp - Fire Account Transfer - 10.99 10.99 4/23 Workers Comp - Fire Account Transfer - 269.94 269.94 4/24 STATE DISBURSEMENT UNIT - Child Support Payments 2,211.00 - 2,211.00 4/24 WIRE TRANSFER - Day Creek Villa Seniour Housing 5,700,000.00 - 5,700,000.00 4/24 Workers Comp - Fire Account Transfer 1,511.44 1,511.44 4/25 CALPERS - Fire - Retirement Account Deposit 136,323.33 136,323.33 4/25 CALPERS - Fire - Retirement Account Deposit 2,315.21 2,315.21 4/25 CALPERS - Fire - Retirement Account Deposit 3,624.68 3,624.68 1 Page 130 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register April 1, 2019 to April 30, 2019 DATE DESCRIPTION CITY FIRE AMOUNT 4/25 CALIPERS - Fire - Retirement Account Deposit 3,750.46 3,750.46 4/25 CALIPERS - Fire - Retirement Account Deposit 8,379.03 8,379.03 4/25 CALIPERS - Fire - Retirement Account Deposit 11,874.80 11,874.80 4/25 CALIPERS - Fire - Retirement Account Deposit 109,173.31 109,173.31 4/25 STATE DISBURSEMENT UNIT - Child Support Payments - 5,186.04 5,186.04 4/25 Workers Comp - City Account Transfer 24.00 - 24.00 4/26 CALIPERS - City - Retirement Account Deposit 45,215.00 45,215.00 4/26 CALIPERS - City - Retirement Account Deposit 122,693.00 122,693.00 4/26 Workers Comp - City Account Transfer 1,020.59 1,020.59 4/29 Workers Comp - City Account Transfer 8,019.35 8,019.35 4/30 WIRE TRANSFER -To California ISO 34,180.34 - 34,180.34 4/30 Workers Comp - Fire Account Transfer - 3,480.00 3,480.00 TOTAL CITY 6,355,094.31 TOTAL FIRE 562,971.56 GRAND TOTAL 6,918,065.87 2 Page 131 DATE: June 5, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE WEEKLY CHECK REGISTERS FOR CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY IN THE AMOUNT OF $2,615.99 DATED MAY 07, 2019 THROUGH MAY 22, 2019. RECOMMENDATION: Staff recommends City Council approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 So Ca Gas - Check Register Page 132 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT So Calif Gas Company Only. Agenda Check Register 5/7/2019 through 5/22/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00400263 05/08/2019 SO CALIF GAS COMPANY 1,674.71 195.76 1,870.47 *** AP 00400264 05/08/2019 SO CALIF GAS COMPANY 941.28 0.00 941.28 Total City: $2,615.99 Total Fire: $195.76 Grand Total: $2,8rF75 Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 05/23/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 08:17:49 Page 133 DATE: June 5, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Brian Sandona, Senior Civil Engineer SUBJECT: CONSIDERATION OF AN IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY FOR STREET IMPROVEMENTS, AND TO ORDER ANNEXATION TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B AND STREET LIGHT MAINTENANCE DISTRICTS NO'S. 1 AND 6 RELATED TO THE DEVELOPMENT OF A NURSERY AT 8681 GROVE AVENUE ON THE EAST SIDE OF GROVE AVENUE BETWEEN 9TH STREET AND ARROW ROUTE (CASE NO. DRC2017-00439) SUBMITTED BY 9711 VALLEY, LLC. RECOMMENDATION: Staff recommends that the City Council: 1. Approve the plans and specifications for construction of public improvements related to Case No. DRC2017-00439 on file in the office of the City Engineer; 2. Accept the subject Improvement Agreement and Improvement Security; and 3. Approve the attached resolutions ordering the annexation to Landscape Maintenance District No. 3B and Street Lighting Maintenance District No's. 1 and 6. BACKGROUND: On December 18, 2017, the Planning Commission approved Case No. DRC2017-00439 for the construction of a new nursery on the vacant portion of a non -conforming historic residential lot within the General Commercial (GC) District located at 8681 Grove Avenue. DRC2017-00439 was approved subject to a condition that certain public improvements be constructed including street, sidewalk, and landscaping improvements. ANALYSIS: The developer, 9711 Valley, LLC, has submitted street improvement plans along with an associated Improvement Agreement and Improvement Security in the form of bonds to guarantee the construction of the off-site improvements in the following amounts: Faithful Performance Bond $ 52,100 Bond #4397396 Labor and Material Bond $ 52,100 Bond #4397396 Copies of the agreement are available in the City Clerk's office. The Consent and Waiver to Annexation forms signed by the developer are also on file in the City Clerk's office. Page 134 FISCAL IMPACT: The proposed annexations would satisfy the conditions of approval for the development and supply additional annual revenue into the lighting and landscape maintenance districts in the following amounts: Landscape Maintenance District No. 313: $638.02 Street Lighting District No. 1: $86.01 Street Lighting District No. 6: $51.40 Further, the development would construct three street light and install twelve trees that will be maintained by the City. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal to Enhance Premier Community Status by ensuring the construction of high quality public improvements. ATTACHMENTS: Description Attachment 1 - Vicinity Map Attachment 2 - Resolution LMD 3B Attachment 3 - Resolution SLD 1 Attachment 4 - Resolution SLD 6 Page 135 ATTACHMENT 1 VICINITY MAP Case No. DRC2017-00439 NOT TO SCALE E 4 II Arrow, R[e A Q 6 I Ora nye Tree Ln i I 8317 &137 gtSg B32d I • I 8531 < $� I 6552 W 8555 6562 '8: I _ - • 8565 6572 $� • 8551 B586 Or=_nge GI'a vc Ei I _ _ 8: &588 • g, f! DOG OG14 8E I sszx gs ..._ . i 8630 c 8623 site 8638 8fi37 8466 9� ' Bfi55 i217, S1E4 • 6666 I , I E 9th 5l 8446 Si18 86 T1 8673 8162 8181 i I I 9I7r 5 f. 7 I 4[h S[ I i� 8715 8139 8151 Bt69 B173 6163 f' 872;. ii -- 673.0. 8735 I � - &741 "0753 I a A Page 136 ATTACHMENT 2 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B (COMMERCIAL INDUSTRIAL MAINTENANCE DISTRICT) FOR CASE NO. DRC2017-00439 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "Act", said special maintenance district known and designated as Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District) (the "District"); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the "Territory") be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements"); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and Waiver"); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and Resolution No. 19 -XXX — Page 1 of 5 Page 137 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. c. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. PASSED, APPROVED, AND ADOPTED this 6 day of June 2019. Resolution No. 19 -XXX — Page 2 of 5 Page 138 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: 9711 VALLEY, LLC The legal description of the Property is: CUCAMONGA FRUIT LANDS LOT 21 SEC 9 TP 1 S R 7W LYING W OF AT AND SF RR R/W EX ST 2.375 AC M/L Assessor's Parcels Numbers of the Property: 207-23-101 Resolution No. 19 -XXX — Page 3 of 5 Page 139 Exhibit B Description of the District Improvements Fiscal Year 2018/2019 Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District): Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District) (the "Maintenance District") represents landscape sites throughout the Commercial/Industrial Maintenance District. The various landscape sites that are maintained by this district consist of median islands, parkways, street trees and entry monuments. Proposed Additions to the Improvements for Project DRC2017-00439: 12 Street Trees Resolution No. 19 -XXX — Page 4 of 5 Page 140 Exhibit C Proposed Annual Assessment Fiscal Year 2018/2019 Landscape Maintenance District No. 313 (Commercial Industrial Maintenance District): The rate per Equivalent Benefit Unit (EBU) is $282.24 for the fiscal year 2018/19. The following table summarizes the assessment rate for Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District) for DRC2017-00439: Land Use EBU Rate per Basis Factor* EBU* Non -Residential Acre 1.00 $282.24 The proposed annual assessment for the property described in Exhibit A is as follows: 2.42 Acres x 1.00 EBU Factor x $282.24 Rate per EBU = $683.02 Annual Assessment Resolution No. 19 -XXX — Page 5 of 5 Page 141 ATTACHMENT 3 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR CASE NO. DRC2017-00439 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "Act", said special maintenance district known and designated as Street Light Maintenance District No. 1 (Arterial Streets) (the "District"); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the "Territory") be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements"); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and Waiver"); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and Resolution No. 19 -XXX — Page 1 of 5 Page 142 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. C. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. PASSED, APPROVED, AND ADOPTED this 6 day of June 2019. Resolution No. 19 -XXX — Page 2 of 5 Page 143 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: 9711 VALLEY, LLC The legal description of the Property is: CUCAMONGA FRUIT LANDS LOT 21 SEC 9 TP 1S R 7W LYING W OF AT AND SF RR R/W EX ST 2.375 AC M/L Assessor's Parcels Numbers of the Property: 207-23-101 Resolution No. 19 -XXX — Page 3 of 5 Page 144 Exhibit B Description of the District Improvements Fiscal Year 2018/2019 Street Light Maintenance District No. 1 (Arterial Streets): Street Light Maintenance District No. 1 (Arterial Streets) (the "Maintenance District") is used to fund the maintenance and/or installation of street lights and traffic signals located on arterial streets throughout the City. These sites consist of several non-contiguous areas throughout the City. The sites maintained by the district consist of street lights on arterial streets and traffic signals on arterial streets within the rights-of-way or designated easements of streets dedicated to the City. Proposed additions to the Improvements for Project DRC2017-00439: 0 Street Lights Resolution No. 19 -XXX — Page 4 of 5 Page 145 Exhibit C Proposed Annual Assessment Fiscal Year 2018/2019 Street Light Maintenance District No.1 (Arterial Streets): The rate per Equivalent Benefit Unit (EBU) is $17.77 for the fiscal year 2018/19. The following table summarizes the assessment rate for Street Light Maintenance District No.1 (Arterial Streets) for DRC2017-00439: Land Use Basis EBU Factor* Rate per EBU* Single Family Residential Parcel 1.00 $17.77 Multi -Family Residential Parcel 1.00 17.77 Non -Residential Acre 2.00 17.77 The proposed annual assessment for the property described in Exhibit A is as follows: 2.42 Acres x 2.00 EBU Factor x $17.77 Rate per EBU = $86.01 Annual Assessment Resolution No. 19 -XXX — Page 5 of 5 Page 146 ATTACHMENT 4 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 6 (COMMERCIAL/INDUSTRIAL) FOR CASE NO. DRC2017-00439 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "Act", said special maintenance district known and designated as Street Light Maintenance District No. 6 (Commercial/Industrial)(the "District"); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the "Territory") be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements"); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and Waiver"); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and Resolution No. 19 -XXX — Page 1 of 5 Page 147 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. c. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. PASSED, APPROVED, AND ADOPTED this 6 day of June 2019. Resolution No. 19 -XXX — Page 2 of 5 Page 148 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: 9711 VALLEY, LLC The legal description of the Property is: CUCAMONGA FRUIT LANDS LOT 21 SEC 9 TP 1S R 7W LYING W OF AT AND SF RR R/W EX ST 2.375 AC M/L Assessor's Parcels Numbers of the Property: 207-23-101 Resolution No. 19 -XXX — Page 3 of 5 Page 149 Exhibit B Description of the District Improvements Fiscal Year 2018/2019 Street Light Maintenance District No. 6 (Commercial/Industrial): Street Light Maintenance District No. 6 (the "Maintenance District") is used to fund the maintenance and/or installation of street lights and traffic signals located on commercial and industrial streets throughout the City but excluding those areas already in a local maintenance district. Generally, this area encompasses the industrial area of the City south of Foothill Boulevard The sites maintained by the district consist of street lights on industrial or commercial streets and traffic signals (or a portion thereof) on industrial or commercial streets generally south of Foothill Boulevard. Proposed additions to the Improvements for Project DRC2017-00439: 3 LED street lights Resolution No. 19 -XXX — Page 4 of 5 Page 150 Exhibit C Proposed Annual Assessment Fiscal Year 2018/2019 Street Light Maintenance District No. 6 (Commercial/Industrial): The rate per Equivalent Benefit Unit (EBU) is $51.40 for the fiscal year 2018/19. The following table summarizes the assessment rate for Street Light Maintenance District No. 6 (Commercial/Industrial) for DRC2017-00439: Land Use Basis EBU Rate per Factor* EBU* Commercial/ Industrial Acre 1.00 $51.40 The proposed annual assessment for the property described in Exhibit A is as follows: 2.42 Acre x 1.00 EBU Factor x $51.40 Rate per EBU = $124.39 Annual Assessment Resolution No. 19 -XXX — Page 5 of 5 Page 151 DATE: June 5, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Trina Valdez, Management Analyst I SUBJECT: CONSIDERATION OF AN APPROPRIATION IN THE AMOUNT OF $45,600 FROM THE MUNICIPAL UTILITY FUND (FUND 705) FOR THE CIS INFINITY PAYMENT PORTAL SOFTWARE UPGRADE. RECOMMENDATION: Staff recommends that the City Council approve an appropriation in the amount of $45,600 from the Municipal Utility Fund (Fund 705) for the CIS Infinity payment portal software upgrade. BACKGROUND: CIS Infinity provides the City's municipal utility billing software which is used to manage daily operations for the Rancho Cucamonga Municipal Utility (RCMU). In addition to the billing software, RCMU utilizes CIS Infinity Link to provide an online payment and billing portal to its utility customers. The portal has been active without any software updates since 2013 and currently processes over 5,400 transactions per year and approximately 55% of RCMU revenue. ANALYSIS: The requested software upgrade would provide RCMU customers with an updated look and ease within the site including responsive web design with pages designed based on current industry best practices and standards. The upgrade provides many enhancements not currently available now and will allow more customization of the site by staff. It also includes additional security layers, the ability for in-house software updates and the most up-to-date technology. FISCAL IMPACT: An appropriation in the amount of $45,600 from the Municipal Utility Fund (Fund 705) to Account No. 1705303-5152 (Computer Software) is required to fully fund the project. COUNCIL GOAL(S) ADDRESSED: The proposed upgrade supports City Council's goal of mid and long-range planning by providing an improved and better supported online software platform for RCMU customers. Page 152 DATE: June 5, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Eduardo Diaz, Assistant Engineer SUBJECT: CONSIDERATION TO ACCEPT PUBLIC IMPROVEMENTS AT 12400 ARROW ROUTE RELATED TO CASE NO. DRC2016-00726 AS COMPLETE, FILE THE NOTICE OF COMPLETION, AND AUTHORIZE RELEASE OF BONDS. RECOMMENDATION: Staff recommends that the City Council: 1. Approve and accept the public improvements and their design, required for the development of Case No. DRC2016-00726 and authorize the City Engineer to file the appropriate Notice of Completion; 2. Release Faithful Performance Bond #SUR0043513 and accept Maintenance Bond #SUR0047495 for the associated public improvements; and 3. Authorize the City Engineer to approve the release of the Maintenance Bond one year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship. BACKGROUND: Case No. DRC2016-00726 was approved by the Planning Commission on July 26, 2017, for the construction of a 611,573 square foot warehouse building on 26.63 acres in the General Industrial (GI) District, located at 12400 Arrow Route. An Improvement Agreement and Security were approved by the City Council on March 7, 2018 in order to ensure construction of the required public improvements. ANALYSIS: All public improvements required of this development have been completed to the satisfaction of the City Engineer. The public improvements will be re -inspected in approximately nine months to ensure they remain in good order prior to release of the maintenance bond. Prior to construction of the public improvements the developer, IPT Arrow Route DC, LLC, submitted Faithful Performance Bond #SUR0043513 in the amount of $ 458,100 to ensure satisfactory completion of the improvements. With the completion of the improvements this bond is no longer required and the developer has submitted Maintenance Bond #SUR0047495 to secure maintenance of the improvements through the one-year warranty period. Page 153 FISCAL IMPACT: None. COUNCIL GOAL(S) ADDRESSED: Enhancing Premier Community Status through the construction of high quality public improvements. ATTACHMENTS: Description Attachment 1 - Vicinity Map Page 154 ATTACHMENT 1 Case No. DRC2016-00726 Vicinity Map NOT TO SCALE = e 4atiou rule - No 3 tr ioltly Flrena W sElln,., s Vrn _ inl[y er 13ase I ir. '� I Historic Wlnery Base Ore Rd w lReglnalFillppll Golonlar Dr a o VI cmria Arbors a Terra Vista � Elementary Park ¢' — n 5[haol a Offlce: S Church 5t _ Cultural Mill rpl�e Y1 Centerl imane $�,b`I El6rary Bass P. Shops O� o` 8r'7,�e Tol Vi= is L Gardens1. Hpr Or x A �•'/ Garrla Rd Y 1212n m Four Points By Sheraton 4 228fi 3 b V Cv[rh o dasln Jack Benny or Animal Care & Rdoptl on ute - Cenrer °' 15 Arrow Ra 3 F W Cucamonga zany Creek Fire Station Chuan e! No. 4 713iAT Intl 5F Ra l km ad rt. anti SF Railroad 1127,t nth sr Rochester r Sr N Page 155 DATE: TO: FROM: INITIATED BY: SUBJECT June 5, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Darryl Polk, Director of Innovation and Technology CONSIDERATION TO AWARD A PROFESSIONAL SERVICES AGREEMENT FOR COPIER MANAGED SERVICES TO SO CAL OFFICE TECHNOLOGIES. RECOMMENDATION: Staff recommends the City Council approve a single source two (2) year professional services agreement with So Cal Office Technologies to provide managed services including supplies, maintenance and repair, and procurement of replacement Xerox copier devices for the City's current inventory with a not -to -exceed spending authorization of $300,000 over the life of the agreement. BACKGROUND: As part of supporting citywide operations, the Department of Innovation and Technology manages the City's inventory of multi -function copiers across all departments and locations. In February 2013, Council approved Contract No. 13-020 with Xerox, Inc. to provide replacement, services and supplies for the City's entire inventory of copiers under a multi-year lease agreement that ended in 2018. Under the terms of the agreement the City agreed to pay $450,000 in lease payments for equipment and $750,000 in service and supply costs over five (5) years with a total value of $1,200,000 over the life of the contract. The agreement included a dollar -per -device buyout option at the end of the lease term, which the City executed in March 2018, acquiring full ownership of the 59 copiers covered under the preceding lease agreement. ANALYSIS: In 2019, staff conducted an extensive survey of the City's copier inventory to determine the residual service life and usability of the Xerox copiers purchased at the end of the lease agreement. Staff met with users from each department to determine if legacy copiers still met operational needs and to evaluate the perceived reliability and performance of each device. Additionally, staff solicited So Cal Office Technologies to provide a detailed inspection report of all legacy copiers purchased under the previous agreement. The report provided detailed maintenance and repair items to bring the entire City inventory up to the minimum performance standards required for a managed services agreement. The report also recommended the replacement of 12 copiers that were identified as unable or cost - inefficient to repair. Procuring an extended managed services agreement for the existing copier inventory maximizes the value of the City's previous investment and minimizes the operational disruption of procuring, installing and training staff on the use of new multi -function copier devices. Extending the life of the current inventory also provides an opportunity to reduce our dependency on paper printing and copying by continuing to develop and improve digital workflows and paperless operating procedures before investing in replacement devices. Page 156 Staff is recommending a single source contract award with So Cal Office Technologies for procurement, service and management of all Xerox related expenses for the two-year duration of this agreement. So Cal Office Technologies was selected by the Fire District in 2017 to provide managed services for additional copiers procured after the lease agreement with Xerox and has since demonstrated their responsiveness, proficiency and cost effectiveness in managing Xerox machines. In April 2018 Xerox provided a letter informing the City that all sales and services for our account were transferred So Cal Office Technologies, making them our designated Xerox representative. The term of the proposed agreement is two years beginning June 5, 2019 and ending June 4, 2021. All related documents are on file with the Procurement Division. FISCAL IMPACT: The total projected fiscal impact of the two year agreement is $269,659. Staff recommends authorizing an additional $30,341 in contingency spending allowance over the two year agreement. So Cal Office Technologies proposed cost for an extended managed services agreement is $4,361 per month, totaling $52,332 annually, to cover our current monthly average usage of 193,502 black and white and 40,768 color impressions. Overages will be billed quarterly at $0.008 for black/white and $0.069 for color. The maintenance agreement will cover all parts, labor, drums, developer and toner once the initial repairs have been completed. The initial repair cost estimate provided from So Cal Office Technologies for the entire City inventory is $20,955 for parts and materials and $17,400 for labor, however they have offered to waive the labor charges if the City enters into a two-year managed services agreement. The estimated total cost to replace the 12 devices designated as end -of -life is $144,000, with exigent replacements comprising approximately $80,000 of this total amount. Staff budgeted $53,000 for copier managed services and $80,000 towards replacement in the upcoming Fiscal Year 2019/20 budget. COUNCIL GOAL(S) ADDRESSED: Entering into the proposed multi-year extended managed services agreement with So Cal Office Technologies supports Council's goal for mid and long-range planning by accurately forecasting expenditures and ensuring continuity of operations over the life of the two-year agreement. Page 157 DATE: TO: FROM: INITIATED BY: SUBJECT June 5, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Donny Mahoney, Chief of Police Casey Jiles, Administrative Lieutenant CONSIDERATION FOR AUTHORIZATION TO INCREASE THE CONTRACT WITH FORD OF UPLAND IN THE AMOUNT OF $17,950 FOR A TOTAL CONTRACT IN THE AMOUNT OF $67,950. RECOMMENDATION: Staff recommends the City Council approve an increase of the current contract with Ford of Upland from $50,000 to a total contract amount of $67,950. BACKGROUND: The Police Department uses Ford of Upland for a variety of automotive repair services. The current contract with Ford of Upland totals $50,000. The Police Department has used most of this amount year to date and anticipates future billings from Ford of Upland to exceed the current contract amount. ANALYSIS: Earlier in the year, an approved vendor requested to be removed from service. With diminished choices for vehicle repair, the department found it necessary to bring more business to Ford of Upland than originally anticipated. Annualizing year-to-date expenditures, it is anticipated that the Police Department will need to increase the current contract with Ford of Upland by $17,950 for a total of $67,950 to meet the Department's need through this fiscal year. FISCAL IMPACT: There will be no fiscal impact as the department has sufficient savings from encumbered funds related to the previously deleted vendor. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal of public safety by providing a well-maintained vehicle fleet for the Police Department to meet the community's needs. ATTACHMENTS: Description Contract with Ford of Upland, Contract No. 15-110 Page 158 �4MTRACrPIo, AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made and entered into this 9th day of March, 2015, by and between the City of Rancho Cucamonga, a municipal corporation ("City") and Park Place Ford LLC., DBA Ford of Upland, a California Corporation ("Contractor"). RECITALS A. City has heretofore issued its request for proposals to perform the following services: Request for Qualifications #14115-201 for Automotive Maintenance & Repair Services ("the Project"). B. Contractor has submitted a proposal to perform the services described in Recital "A", above, necessary to complete the Project. C. City desires to engage Contractor to complete the Project in the manner set forth and more fully described herein. D. Contractor represents that it is fully qualified and licensed under the laws of the State of California to perform the services contemplated by this Agreement in a good and professional manner. AGREEMENT NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows: 1. Contractor's Services. 11 Scope and Level of Services. Subject to the terms and conditions set forth in this Agreement, City hereby engages Contractor to perform all services described in Recitals "A" and "B" above, including, but not limited to "RFQ #14/15-201 for Automotive Maintenance and Repair Services" , all as more fully set forth in the Contractor's proposal, dated November 21, 2014 and entitled "Scope of Work", attached hereto as Exhibit "A", and incorporated by reference herein. The nature, scope, and level of the services required to be performed by Contractor are set forth in the Scope of Work and are referred to herein as "the Services." In the event of any inconsistencies between the Scope of Work and this Agreement, the terms and provisions of this Agreement shall control. 1.2 Revisions to Scone of Work. Upon request of the City the Contractor will promptly meet with City staff to discuss any revisions to the Project desired by the City. Contractor agrees that the Scope of Work may be amended based upon said meetings, and, by amendment to this Agreement, the parties may agree on a revision or revisions to Contractor's compensation based thereon. A revision irsuant to 4dinPSA aithoutprofessionalliability insurance (contractor) Lau Revised- 050-2 IJ Page 159 this Section that does not increase the total cost payable to Contractor by more than ten percent (109/6) of the total compensation specified in Section 3, may be approved in writing by City's Manager without amendment, 1.3 Time for Performance. Contractor shall perform all services under this Agreement in a timely, regular basis consistent with industry standards for professional skill and care, and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in a "Schedule of Performance", if such Schedule is attached hereto as Exhibit "N/A". 1.4 ,standard of Care. As a material inducement to City to enter into this Agreement, Contractor hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Contractor hereby covenants that it shall follow the customary professional standards in performing the Services. 1.5 Familiarity- with Services. By executing this Agreement, Contractor represents that, to the extent required by the standard of practice, Contractor (a) has investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. Contractor represents that Contractor, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of services, Contractor shall immediately inform City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the City Representative. 2. Term of Agreement. The term of this Agreement shall be 2 year(s) and shall become effective as of the date of the mutual execution by way of both parties signature (the "Effective Date"). No work shall be conducted; service or goods will not be provided until this Agreement has been executed and requirements have been fulfilled. Parties to this Agreement shall have the option to renew in one (1) year increments to a total of seven (7) years, unless sooner terminated as provided in Section 14 herein. Options to renew are contingent upon the City Manager's approval, subject to pricing review, and in accordance to all Terms and Conditions stated herein unless otherwise provided in writing by the City. 3. Compensation. 3.1 Compensation. City shall compensate Contractor as set forth in Exhibit A, provided, however, that full, total and complete amount payable to Contractor shall not exceed $ in accordance with "RFQ #t14/15-201 for Automotive Maintenance and Repair Services". ( ), including all out of pocket expenses, unless additional compensation is approved by the City Manager or City Council. City shall not withhold PSR +rlthavtprafessional liability insurance (contractor) Last Revised: 05122114 end In Pa Page 160 any federal, state or other taxes, or other deductions. However, City shall withhold not more than ten percent (10%) of any invoice amount pending receipt of any deliverables reflected in such invoice. Under no circumstance shall Contractor be entitled to compensation for services not yet satisfactorily performed. The parties further agree that compensation may be adjusted in accordance with Section 1.2 to reflect subsequent changes to the Scope of Services. City shall compensate Contractor for any authorized extra services as set forth in Exhibit A. 4. Method of Payment. 4.1 Invoices. Contractor shall submit to City monthly invoices for the Services performed pursuant to this Agreement. The invoices shall describe in detail the Services rendered during the period and shall separately describe any authorized extra services. Any invoice claiming compensation for extra services shall include appropriate documentation of prior authorization of such services. All invoices shall be remitted to the City of Rancho Cucamonga, California. 4.2 City shall review such invoices and notify Contractor in writing within ten (10) business days of any disputed amounts. 4.3 City shall pay all undisputed portions of the invoice within thirty (30) calendar days after receipt of the invoice up to the not -to -exceed amounts set forth in Section 3. 4.4 All records, invoices, time cards, cost control sheets and other records maintained by Contractor relating to services hereunder shall be available for review and audit by the City. 5. Representatives. 5.1 City Representative. For the purposes of this Agreement, the contract administrator and City representative shall be Kirk Larson, or such other person as designated in writing by the City ("City Representative"). It shall be Contractor's responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and Contractor shall refer any decisions that must be made by City to the City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. 5.2 Contractor Representative. For the purposes of this Agreement, Ken Johnson is hereby designated as the principal and representative of Contractor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith ("Contractor's Representative"). It is expressly understood that the experience, knowledge, capability and reputation of the Contractor's Representative were a substantial inducement for City to enter into this Agreement. Therefore, the Contractor's Representative shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to Pu without professional1tabiltry insurance (cantracrar) Last Revised: 05111114 V ndor `nit s Page Page 161 personally supervise the services hereunder. Contractor may not change the Responsible Principal without the prior written approval of City. 6. Contractor's Personnel. 6.1 All Services shall be performed by Contractor or under Contractor's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City business license as required by the City's Municipal Code. 6.2 Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 1.4. 6.3 Contractor shall be responsible for payment of all employees' and subcontractors' wages and benefits, and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 6.4 Contractor shall indemnify, defend and hold harmless City and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Contractor's violations of personnel practices and/or any violation of the California Labor Code. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Ownership of Work Product. 7.1 Ownership. All documents, ideas, concepts, electronic files, drawings, photographs and any and all other writings, including drafts thereof, prepared, created or provided by Contractor in the course of performing the Services, including any and all intellectual and proprietary rights arising from the creation of the same (collectively, "Work Product"), are considered to be "works made for hire" for the benefit of the City. Upon payment being made, and provided Contractor is not in breach of this Agreement, all Work Product shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Contractor under this Agreement shall, upon request, be made available to City. None of the Work Product shall be the subject of any common law or statutory copyright or copyright application by Contractor. In the event of the return of any of the Work Product to Contractor or its representative, Contractor shall be responsible for its safe return to City. Under no circumstances shall Contractor fail to deliver any draft or final designs, plans, drawi gs, Vend', !ni air PSA without professfanal !(ability insurance (contractor) Page Lass Revered 03/22N4 Page 162 reports or specifications to City upon written demand by City for their delivery, notwithstanding any disputes between Contractor and City concerning payment, performance of the contract, or otherwise. This covenant shall survive the termination of this Agreement. City's reuse of the Work Product for any purpose other than the Project, shall be at City's sole risk. 7.2. Assignment of intellectual Property Interests: Upon execution of this Agreement and to the extent not otherwise conveyed to City by Section 7.1, above, the Contractor shall be deemed to grant and assign to City , and shall require all of its subcontractors to assign to City , all ownership rights, and all common law and statutory copyrights, trademarks, and other intellectual and proprietary property rights relating to the Work Product and the Project itself, and Contractor shall disclaim and retain no rights whatsoever as to any of the Work Product, to the maximum extent permitted by law. City shall be entitled to utilize the Work Product for any and all purposes, including but not limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding and publicizing the Project or any aspect of the Project. 7.3 Title to Intellectual Property. Contractor warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of the Work Product and/or materials produced under this Agreement, and that City has full legal title to and the right to reproduce any of the Work Product. Contractor shall defend, indemnify and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials, harmless from any loss, claim or liability in any way related to a claim that City's use is violating federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, software, equipment, devices or processes used or incorporated in the Services and materials produced under this Agreement. In the event City's use of any of the Work Product is held to constitute an infringement and any use thereof is enjoined, Contractor, at its expense, shall: (a) secure for City the right to continue using the Work Product by suspension of any injunction or by procuring a license or licenses for City; or (b) modify the Work Product so that it becomes non - infringing. This covenant shall survive the termination of this Agreement. S. Status as Independent Contractor. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and to defend, indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against endoIni PSA withoul prajesstonallfabilify insurance (contractor) Pa Last Revised 03122/14 Page 163 City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's employees 9. Confidentiality. Contractor may have access to financial, accounting, statistical, and personnel data of individuals and City employees. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are confidential and shall not be disclosed by Contractor without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this Section shall survive the termination of this Agreement. This provision shall not apply to information in whatever form that is in the public domain, nor shall it restrict the Contractor from giving notices required by law or complying with an order to provide information or data when such an order is issued by a court, administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and reasonably necessary for the Contractor to defend itself from any legal action or claim. 10. Conflict of Interest. 10.1 Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Contractor shall not accept any employment or representation during the term of this Agreement which is or may likely make Contractor "financially interested" (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Contractor has been retained. 10.2 Contractor further represents that it has not employed or retained any person or entity, other than a bonafide employee working exclusively for Contractor, to solicit or obtain this Agreement. Contractor has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Contractor, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any suras payable to Contractor hereunder the full amount or value of any such fee, commission, percentage or gift. 10.3 Contractor has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor, and that if any such interest comes to the knowledge of Contractor at any time during the term of this Agreement, Contractor shall immediately make a complete, written disclosure of such interest to City, even if PSA Without PMfealonal habiltty ins Trance (contractor) Last Revised: 03:1,14 Page 164 such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in subsection 10.1. 11. Indemnification. 11.1 To the maximum extent permitted by law, the Contractor shall defend, indemnify and hold the City, and its elected officials, officers, employees, servants, volunteers, and agents serving as independent contractors in the role of City officials, (collectively, "Indemnitees'), free and harmless with respect to any and all damages, liabilities, losses, reasonable defense costs or expenses (collectively, "Claims"), including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the acts, omissions, activities or operations of Contractor or any of its officers, employees, subcontractors, Contractors, or agents in the performance of this Agreement. Contractor shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City's choice, and shall pay all costs and expenses, including actual attorney's fees and experts' costs incurred in connection with such defense. The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this Agreement provided, however, that the Contractor shall have no obligation to indemnify for Claims arising out of the sole negligence or willful misconduct of any of the Indemnitees. 11.2 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. 11.3 Waiver of Right of Subrogation. Except as otherwise expressly provided in this Agreement, Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor. 11.4 Survival. The provisions of this Section 11 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against Contractor shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision. PSA alghoui prajessianal liability insurance (canrraclar) Lary Revised: 0502114 Yertdor 1 f / page Page 165 12. Insur2nce. 12.I Liability Insurance. Contractor shall procure and maintain in full force and effect for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services hereunder by Contractor, and/or its agents, representatives, employees or subcontractors. 12.2 Minimum Scope of Insurance. Unless otherwise approved by City, coverage shall be at least as broad as: (1) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). (2) Insurance Services Office form number CA 0001 (Ed. 1187) covering Automobile Liability, code I (any auto). (3) Worker's Compensation insurance as required by the State of California, and Employer's Liability Insurance. 123 Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. Commercial General Liability Insurance or other form with a general aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit. (2) Automobile Liability: $2,000,000 per accident for bodily injury and property damage. (3) Employer's Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease and Workers' Compensation Insurance in the amount required by law. (4) The Insurance obligations under this Agreement shall be the greater of (i) the Insurance coverages and limits carried by the Contractor; or (ii) the minimum Insurance coverages and limits shown in this Agreement. Any insurance proceeds in excess of the specified limits and coverage required which are applicable to a given loss, shall be available to the City. No representation is made that the minimum Insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this agreement. PSA mlfhout professfonaf llabiNrylnstaranCe (contractor) Last Revised 03111.1 4 Page 166 12.4 Deductibles and Self -Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City and shall not reduce the limits of coverage. City reserves the right to obtain a full certified copy of any required insurance policy and endorsements. 12.5 Other Insurance Provisions. (1) The commercial general liability and automobile Iiability policies are to contain the following provisions on a separate additionally insured endorsement naming the City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City officials, as additional insureds as respects: Iiability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; and/or automobiles owned, leased, hired or borrowed by Contractor. The coveraue shall contain_ no limitations on the scone of protection afforded to City. its officers, officials, employees. designated volunteers or agents serving as independent contractors in the role of City officials which are not also limitations applicable to the named insured. (2) For any claims related to this Agreement, Contractor's insurance coverage shall be primary insurance as respects City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City officials. Any insurance or self-insurance maintained by City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials shall be in excess of Contractor's insurance and shall not contribute with it. (3) Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability, (4) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled except after 30 days prior written notice by first class mail has been given to City (ten (10) days prior written notice for non-payment of premium). Contractor shall provide thirty (30) days written notice to City prior to implementation of a reduction of limits or material change of insurance coverage as specified herein. PSA without prajesslonalliability insurance (contractor) Last Revised 031214 Vendor lniti Pag Page 167 (5) Each insurance policy required by this clause shall expressly waive the insurer's right of subrogation against City, its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials. (6) Each policy shall be issued by an insurance company approved in writing by City, which is admitted and licensed to do business in the State of California and which is rated ANN or better according to the most recent A.M. Best Co. Rating Guide. (7) Each policy shall specify that any failure to comply with reporting or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be provided. (8) Each policy shall specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys' fees, shall be paid in addition to and shall not deplete any policy limits. (9) Contractor shall provide any and all other insurance, endorsements, or exclusions as required by the City in any request for proposals applicable to this Agreement. 12.6 Evidence of coverage. Prior to commencing performance under this Agreement, the Contractor shall furrdsh the City with certificates and original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement including (1) Additional Insured Endorsement(s), (2) Worker's Compensation waiver of subrogation endorsement, and (3) General liability declarations or endorsement page listing all policy endorsements. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the City before Contractor commences performance. If performance of this Agreement shall extend beyond one year, Contractor shall provide City with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance. 12.7 Contractor agrees to include in all contracts with all subcontractors performing work pursuant to this Agreement, the same requirements and provisions of this Agreement including the indemnity and insurance requirements to the extent they apply to the scope of any such subcontractor's work. Contractor shall require its subcontractors to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City pursuant to this Agreement, and to require each of its subcontractors to include these same provisions in its contract with any sub - subcontractor. PSA without professionalliabiltry imrarice (contractor) Last Rnlied 05,3314 Vendor1n is Page Page 168 13. Cooperation. In the event any claim or action is brought against City relating to Contractor's performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation that City might require. City shall compensate Contractor for any litigation support services in an amount to be agreed upon by the parties. 14. Termination. City shall have the right to terminate this Agreement at any time for any or no reason on not less than ten (10) days prior written notice to Contractor. In the event City exercises its right to terminate this Agreement, City shall pay Contractor for any services satisfactorily rendered prior to the effective date of the termination, provided Contractor is not then in breach of this Agreement. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation. City may terminate for cause following a default remaining uncured more than five (5) business days after service of a notice to cure on the breaching party. Contractor may terminate this Agreement for cause upon giving the City D ten (10) business days prior written notice for any of the following: (1) uncured breach by the City of any material term of this Agreement, including but not limited to Payment Terms; (2) material changes in the conditions under which this Agreement was entered into, coupled with the failure of the parties to reach accord on the fees and charges for any Additional Services required because of such changes. 15. Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Contractor's and City's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth in this Section, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this Section. All notices shall be addressed as follows: If to City: Rancho Cucamonga Police Department Attn: K. Larson 10510 Civic Center Drive Rancho Cucamonga, CA 91730 If to Contractor: Park Place Ford., DBA Ford of Upland 555 W. Foothill Blvd. Upland, CA 91764 PSA withoutProjessional liability insurance (contractor) Last Revised 05122114 eo�- k l endar lnf a Page 11 Page 169 16. Non -Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 17. Assignment and Subcontracting. Contractor shall not assign or transfer any interest in this Agreement or subcontract the performance of any of Contractor's obligations hereunder without City's prior written consent. Except as provided herein, any attempt by Contractor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. 18. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Contractor performs the Services. Contractor is aware of the requirements of California Labor Code Section 1720, el seq., and 1770, el seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and compliance with other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. The applicable prevailing wage rate determinations can be found at httg://%vww.dir.ca.p-ov/dlsr/DPreWaaeDeterrnination.htm Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services, available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the Project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs of experts. PSA wirhourprpjesrlonal liability insurance (canrracrar) Last Revised 05.221 J 1'endpr 1 ltl Page 12 Page 170 /-IN 1--1% 21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. 22. Applicable Law and Venue. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California. Venue for any action relating to this Agreement shall be in the San Bernardino County Superior Court. 23. Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement. 24. Entire Agreement. This Agreement consists of this document, and any other documents, attachments and/or exhibits referenced herein and attached hereto, each of which is incorporated herein by such reference, and the same represents the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. Contractor Name: Park Place Ford, DBA Ford of Upland. re: By: Vytet 3-/4-1 Name Date PA/ 41-V _ Title Title (t%vo signatures required if corporation) PSR without professional fiah1110- insurance (contractor) Lair Revised- 050-3-'1J Title l Vendor In t Page 13 Page 171 EXHIBIT A SCOPE OF SERVICES Auto body repairs General automotive maintenance and repairs Oil and transmission services and repairs Brakes, chassis and suspension repairs. Cooling system services and repairs Driveline services and repairs Elecrical system diagnostics and repairs Vendil P.14 withoutprofessional liability Insurance (contractor) P Last Revised 05122114 Page 172 EXHYBYT B SCHEDULE FOR PERFORMANCE NIA P&f without projessinnalhabiliryinsurance (contractor) Lait Revised 0313244 Page 173 PSA ivfrhour professionalliabilio insurance (contractor) Lost Revised 05,1211 Yerrdo Inrrl s Png Page 174 At�arhment A — Sample Waiver of Sukpgation (Sample 0,..,i — Not all forms will look identiL-. to this Sample) TRAVELERST POLICY NUMBER WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 0e 03 13 (001-0► WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover out payments tram anyone liable for an Injury covered by this policy We will not enforce our right against the person or organization named In the Schadule (This agreement applies only to the extent that you perfarm v o& under a written contract that requires you to obtain this agreement from us ) This agreement shall not operate directly or Indirectly to benefit any one not named In the Schedule SCHEDULE oESIGNATED PERSON. The City of Rancho Cucamonga, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City or officiate. DESIGNATED ORGANIZATION' PSA vithaur profesll0na111abillry irimrarrer (contractor) Last Revised: 05/1114 Page 175 - Attachment'— Sample Additional Insured f'On-going Projects POLICY NUMBER COMMERCIAL GENERAL LIABILITY CG 2410 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED — OWNERS, LESSEES OR CONTRACTORS — SCHEDULED PERSON OR ORGANIZATION This endorsemeni mod'rles .nsuran,^e prov ded under the following COMMERCIAL GENERAL LM;LriY COVERAGE PART SCHEDULE Name Of Additional insured Person(s) Or Or anlzation s : Locagon s Of Covered Operations The City of Rancho Cucamonga, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City or officials. Infcrmatloz reau.E!d to oempfe!e this Schedu a It not shown above, will be shown m the Declarations. A. section 11 — Who Is An Insured Is amended to include as an add conal insured the person(} or organization() shown in the Schadue, but oWy with respect toI abi.fity for 'bcdi'sy Injury'. 'properly demager or 'personal and advertis.ng injury' caused, in whose or n pan, by 1. Your acts or omissions or 2. The acts or omissions of those acting On your beha 1. In the performance of your orgcrng 13perd110ns lar the addilronal insured(s) at Ine lccatnrr(s; desig- rated above CG 20 10 07 04 B. With respect 10 the Insurance afforded to these additional insureds are following additional e=Iu- sons appy Th s ;nsurance does not apply to "bodily injurf or 'property damage' Occurring after. 1. All work- including materials, pwm or eWjp- ment lumtshed in cannecllon with such work. on the project (other than service, maintenance o- repairs) to be performed by or on behalf of the additional insured(s) at the iocatien of the covered o,-.eratinns has been compteted, or 2. Thal portion of 'your work" out of Which the Injury or damage arises has been put to Its In- tended use by any person or organaa4on other than another contractor or subcanlractor en- gaged W pedo,ming operaticns for a Onci;ai as a part of the same project. 0 LSD Properties. Inc, 2004 P14 wirhour projesalonal ltabiliry irrturance (conrra[tor) Last Revised. 05127114 Page 1 1311 Q iendar1 rials Page l Page 176 :56=21 T00:�Bed �. NIWOti 4d 0H7Ntl8:DI --*tss l;,02606:woad l.c:89 ST02-AH41-T1 ACCO DIr CERTIFICATE OF GARAGE INSURANCE0A":ft%11CW%'Y" 05105!2015 TH13 CERTIFICATE 15 ISSUED AS A MATTER OF INFORMATION ONLY ANO CONFERS NO RIGNTS UPON THE CERTIFICATE HOLDER. 7Hi3 CERTIFICATE DOES NOT APFiRMATPMLY OR NEOATNELY AMEND, EXTEM OR ALTER THE COVERAGE AFFORDED BY M POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: N the certificate holder Is an ADDITIONAL INSURED, the poFry[fes) must 6e endomcd. N SUBROGATION 19 WANED, sutrler4 to the tarda and conditions of the policy. cartain pollclas may require an endorsament. A statement an this conlflcato does not confer rights to Ilia certllfcate holder in Ilau of such endersomen s . CrUfFAAME1 Julie Hansen Thexton & Associates 11338 Moorpark010408.6500 x-225 , ti,No, file -535-1287 Studio City, CA 91602 s itanseltlift GthalcWnesaaciates.com Park Place Ford, LLC. dLa: Pard of Upland 555 W. Foothill Blvd GAURBAM01k. Senn r miarnum In. INSURER C. a,0. atR c INSF wrd.,n,,. — -_ 4 THIS IS TO CERt1FY THAT THE POLICIES OF INSURANCE LISTED 10K 1 Ori HAVE BEE11 ISSUED TO Tw- INSURED NAMED ABOVF FOR ,T11h POLICY PEFt100 INDICAI60. NOTWITHSTANLINLi IWY N.tWREMENT, TERM OF CONDITION OF ANY CONTRACT OK OTHER DOCUMENT WIT I I RCDFLCT TO WHICH T}fr CCRTirIt:ATE MAY BE ISWED ON MAY PERTAIN THB INaU"JCE AFFORDED BY 714- POUriES DESCRIBED HEREIN IS SLRUECT TO ALL THE TERML CACLU91ONS AND CONDITIONS OF SUCH INDUCES L%VTI% AHOWN MAY HAVL DEEN REDUCED BY PAID CLAIMS P im TYPP oFIkfiURANCe r Y ;MOW LtAircs Designated Volunteers and Agents CIiRAOC L1A97LrrY serving as independent contractors In the rale of City or Officials Aunfoll®RtrRrlsRrrrAltre dvLL41----11 A ALL4NYDIL NIR60AUras A Aurae ❑ awY ra:NaNW160A SPPi11563900 8!01!2014 06/01/201a At= ONLI Ies MMO-4 11,000,000 on.`ar,uri DAAccIQSNr s 10 00,000 �LlroaNLT Awdt Art 33.000.000 CARACTK%PERSuARAM ,t•tw IL.r0.11r �C I trc r3rEcpv LCC OMILLI asSla" CCAJZK*S LCC PnCIARY urwa; ltC a 'UAQ1U ' ratcrrocx.niet&= r 1,000,000 ✓ caumnAr,LALug"VALUTA UrY ctAwsArAm ❑✓ Ut S iN! 11D0.000 MCD Exr 1" r,a $ 5.000 A SPP111563900 0610112D14OW01/2015 4awvfKIURr t 1,000,000 UMPLAL AGGAEGATR 12,000.000 cvAACcneaATgUvArAppucaPun ✓ Poucy M uln M wr. !TMUCTS - COMPW AOa a 2.000.000 S YMBRELLA LLAO rrcessLIAO OI:CUR CLAIAIY.AIAtIL CJ1�If O:CURRPN i Atr1{I�ifAlti s ow 1—J."WRTICHS a W1,iSUE11i Ca.nLNSATIOMATL AND EMFLOTEfti' ldA8s.RY � iLIJpKACCIQeNT t ANY FRomLr m"P%%lNCAICU;runvr6 OrrlCrA &CMe8KbXL�.JUW' �Ipw�ylnmtary 1 NHI irFL1A11N'S helpwlq,�r NIA 2.L. MWA54- - 6A EWILCn f F t .ntr-9ASfi . POUCY I lurr 1 REMARKS OtUth ACORD *".6dd;6&W Ro"04 110.mr..9 Mom six¢ Fr+nWina The City of Rancho Cucamonga, its Officers. Officials, Employees, SHOULD ANY OF THx ABOVE DESCRISeD POLICIES BE CANCELLED BEFORE Designated Volunteers and Agents THE EXJMRATI0N DATE TIrERCOr. NOrIce mLL aE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. serving as independent contractors In the rale of City or Officials Aunfoll®RtrRrlsRrrrAltre dvLL41----11 *7 ZU19 AGORD CORPORATION. Ad rights reserved. ACORD 20 (2010112] The ACORD name and logo aro registered marks of ACORD Pnww"d u.Mp rn.n O.0 Mob gAM,.'e r.e..Fannra.0 rw.t 0 LmprwNv. pulat*11116101.leTr 2 T:a69d lsCC1 #>0;r.GfA : W O a a cc :Ola r s raa TY , ..,, , Page 177 DATE: June 5, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Alberto Espinoza, Acting Public Works Services Director Paul Fisher, Management Analyst I Ruth Cain, CPPB, Procurement Manager SUBJECT: CONSIDERATION TO AWARD A CONTRACT TO INLAND OVERHEAD DOOR COMPANY FOR OVERHEAD DOOR AND GATE MAINTENANCE AND REPAIR. RECOMMENDATION: Staff recommends the City Council award and authorize the execution of a contract with Inland Overhead Door Company for overhead door and gate maintenance and repair, effective July 1, 2019 through June 30, 2020, with an option to renew for one (1) year increments up to a total of five (5) additional years, with a value of $51,180 for FY 2019-2020, and an estimated total contract value of $331,060 over six years; and, authorize the City Manager to renew the contract annually. BACKGROUND: The Public Works Services Department and the Procurement Division routinely go out for request for proposals to ensure vendor services remain competitive. Recently, Public Works staff updated the overhead door and gate services specifications to include new requirements and revised service locations. Given these changes to the scope of services, it would be necessary for staff to rebid this contract as it aligns with current service requirements and funding, while providing the best value for the community. The scope of work for this contract includes, but is not limited to, maintenance/repair and operation of approximately 150 motorized/ manual high bay overhead doors, roll up doors, and electronic security gates at all City and Fire District locations. The updated specifications were provided to the Procurement Division to prepare a formal Request for Proposal (RFP). The Procurement Division prepared and posted RFP #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair. There were two hundred and thirty-six (236) notified vendors; nineteen (19) prospective bidders downloaded or viewed the bid package, and one (1) response was received. ANALYSIS: An evaluation committee consisting of staff from various departments was selected to provide analysis of the RFP responses. Inland Overhead Door Company was the sole respondent of the City's RFP. After a thorough analysis, the evaluation committee determined Inland Overhead Door Company to be a qualified bidder with the ability to perform maintenance and repairs to City and Fire District equipment. To that end, staff recommends the City Council award a contract to Inland Overhead Door Company of Colton, effective from the date of the mutual execution through June 30, 2020, with an option to renew for one (1) year increments up to a total of five (5) additional years, with a value of Page 178 $51,180 for FY 2019-2020. Furthermore, in anticipation of a possible request by the contractor for a rate adjustment in future years due to increases in the Consumer Price Index (CPI -U), staff has prepared the chart below to outline the estimated annual funding breakdown. Please note this is only an estimate and the amounts listed below could vary. Fiscal Year Prior Year Estimated Cost Estimated Annual Increase (3%) Grand Total per Fiscal Year 2019/2020 N/A N/A $ 51,180 2020/2021 $ 51,180 $ 1,540 $ 52,570 2021/2022 $ 52,570 $ 1,580 $ 54,300 2022/2023 $ 54,300 $ 1,630 $ 55,930 2023/2024 $ 55,930 $ 1,670 $ 57,600 2024/2025 $ 57,600 $ 1,730 $ 59,330 Grand Total $ 331,060 The average annual increase to the CPI -U has been about 3% for the last few years. Therefore, the assumption underlying this estimate is that contract costs will increase 3% per year. An additional $258,760 over six years for Overhead Door and Gate Maintenance and Repair for Fire District facilities will be considered separately by the Fire Board. FISCAL IMPACT: The new contract rates are within the proposed contract services budget line items in the various General and Landscape Maintenance District funds for FY 2019/2020. COUNCIL GOAL(S) ADDRESSED: This item addresses City Council Goal Enhancing Premier Community Status and Public Safety by ensuring City and Fire District facilities are properly maintained. ATTACHMENTS: Description Attachment 1 - Contract Page 179 RANCHO C UCAMONGA Attachment I - Contract CITY OF RANCHO CUCAMONGA PUBLIC WORKS SERVICES DEPARTMENT CONTRACT OVERHEAD DOOR AND GATE MAINTENANCE AND REPAIR ul.•i�;911117vN Wednesday, June 5, 2019 Page 180 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made and entered into this 5th day of June 2019, by and between the City of Rancho Cucamonga, a municipal corporation ("City") and the Rancho Cucamonga Fire Protection District ("RCFPD") and Inland Overhead Door Company, a door and gate maintenance contractor ("Contractor"). RECITALS A. City and RCFPD has heretofore issued its request for proposals to perform the following services: Overhead Door and Gate Maintenance and Repair ("the Project"). B. Contractor has submitted a proposal to perform the services described in Recital "A", above, necessary to complete the Project. C. City and RCFPD desires to engage Contractor to complete the Project in the manner set forth and more fully described herein. D. Contractor represents that it is fully qualified and licensed under the laws of the State of California to perform the services contemplated by this Agreement in a good and professional manner. AGREEMENT NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows: 1. Contractor's Services. 1.1 Scope and Level of Services. Subject to the terms and conditions set forth in this Agreement, City and RCFPD hereby engages Contractor to perform all services described in Recitals "A" and `B" above, including, but not limited to Overhead Door and Gate Maintenance and Repair, all as more fully set forth in the Contractor's proposal, dated March 28, 2019 and Contractor's "Best and Final Offer" dated April 11, 2019, and entitled "Scope of Work", attached hereto as Exhibit "A", and incorporated by reference herein. The nature, scope, and level of the services required to be performed by Contractor are set forth in the Scope of Work and are referred to herein as "the Services." In the event of any inconsistencies between the Scope of Work and this Agreement, the terms and provisions of this Agreement shall control. 1.2 Revisions to Scope of Work. Upon request of the City and RCFPD, the Contractor will promptly meet with City and RCFPD staff to discuss any revisions to the Project desired by the City and RCFPD. Contractor agrees that the Scope of Work may be amended based upon said meetings, and, by amendment to this Agreement, the parties may agree on a revision or revisions to Contractor's compensation based thereon. A revision pursuant to this Section that does not increase the total cost payable to Contractor by more than ten percent (10%) of the total compensation specified in Section 3, may be approved in writing by City's Manager without amendment. Vendor Initials PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Page 1 Page 181 1.3 Time for Performance. Contractor shall perform all services under this Agreement in a timely, regular basis consistent with industry standards for professional skill and care, and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in a "Schedule of Performance", if such Schedule is attached hereto as Exhibit "N/A". 1.4 Standard of Care. As a material inducement to City and RCFPD to enter into this Agreement, Contractor hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Contractor hereby covenants that it shall follow the customary professional standards in performing the Services. 1.5 Familiarity with Services. By executing this Agreement, Contractor represents that, to the extent required by the standard of practice, Contractor (a) has investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. Contractor represents that Contractor, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of services, Contractor shall immediately inform City and RCFPD of such fact and shall not proceed except at Contractor's risk until written instructions are received from the City and RCFPD Representative. 2. Term of Agreement. The term of this Agreement shall be 1 year(s) and shall become effective as of the date of the mutual execution by way of both parties signature (the "Effective Date"). No work shall be conducted; service or goods will not be provided until this Agreement has been executed and requirements have been fulfilled. Parties to this Agreement shall have the option to renew in 1 year(s) increments to a total of 6 years, unless sooner terminated as provided in Section 14 herein. Options to renew are contingent upon the City Manager's approval, subject to pricing review, and in accordance to all Terms and Conditions stated herein unless otherwise provided in writing by the City and RCFPD. 3. Compensation. 3.1 Compensation. City and RCFPD shall compensate Contractor as set forth in Exhibit A, provided, however, that full, total and complete amount payable to Contractor shall not exceed $51,180 (Fifty One Thousand One Hundred Eighty Dollars) for City facilities and $40,000 (Forty Thousand Dollars) for RCFPD facilities, including all out of pocket expenses, unless additional compensation is approved by the City Manager or City Council. City and RCFPD shall not withhold any federal, state or other taxes, or other deductions. However, City and RCFPD shall withhold not more than ten percent (10%) of any invoice amount pending receipt of any deliverables reflected in such invoice. Under no circumstance shall Contractor be entitled to compensation for services not yet satisfactorily performed. The parties further agree that compensation may be adjusted in accordance with Section 1.2 to reflect subsequent changes to the Scope of Services. City and RCFPD shall compensate Contractor for any authorized extra services as set forth in Exhibit A. Vendor Initials PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Page 2 Page 182 4. Method of Payment. 4.1 Invoices. Contractor shall submit to City and RCFPD monthly invoices for the Services performed pursuant to this Agreement. The invoices shall describe in detail the Services rendered during the period and shall separately describe any authorized extra services. Any invoice claiming compensation for extra services shall include appropriate documentation of prior authorization of such services. All invoices shall be remitted to the City of Rancho Cucamonga, California. 4.2 City and RCFPD shall review such invoices and notify Contractor in writing within ten (10) business days of any disputed amounts. 4.3 City and RCFPD shall pay all undisputed portions of the invoice within thirty (30) calendar days after receipt of the invoice up to the not -to -exceed amounts set forth in Section 3. 4.4 All records, invoices, time cards, cost control sheets and other records maintained by Contractor relating to services hereunder shall be available for review and audit by the City and RCFPD. 5. Representatives. 5.1 City and RCFPD Representative. For the purposes of this Agreement, the contract administrator and City and RCFPD's representative shall be Michael Courtney, Facilities Supervisor, or such other person as designated in writing by the City and RCFPD ("City and RCFPD Representative"). It shall be Contractor's responsibility to assure that the City and RCFPD Representative is kept informed of the progress of the performance of the services, and Contractor shall refer any decisions that must be made by City and RCFPD to the City and RCFPD Representative. Unless otherwise specified herein, any approval of City and RCFPD required hereunder shall mean the approval of the City and RCFPD Representative. 5.2 Contractor Representative. For the purposes of this Agreement, Ryan Sherrett, COO, is hereby designated as the principal and representative of Contractor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith ("Contractor's Representative"). It is expressly understood that the experience, knowledge, capability and reputation of the Contractor's Representative were a substantial inducement for City and RCFPD to enter into this Agreement. Therefore, the Contractor's Representative shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. Contractor may not change the Responsible Principal without the prior written approval of City and RCFPD. 6. Contractor's Personnel. 6.1 All Services shall be performed by Contractor or under Contractor's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City and RCFPD business license as required by the City's Municipal Code. PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 3 Page 183 6.2 Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 1.4. 6.3 Contractor shall be responsible for payment of all employees' and subcontractors' wages and benefits, and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 6.4 Contractor shall indemnify, defend and hold harmless City and RCFPD and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of City and RCFPD officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Contractor's violations of personnel practices and/or any violation of the California Labor Code. City and RCFPD shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City and RCFPD from Contractor as a result of Contractor's failure to promptly pay to City and RCFPD any reimbursement or indemnification arising under this Section 6. 7. Ownership of Work Product. 7.1 Ownership. All documents, ideas, concepts, electronic files, drawings, photographs and any and all other writings, including drafts thereof, prepared, created or provided by Contractor in the course of performing the Services, including any and all intellectual and proprietary rights arising from the creation of the same (collectively, "Work Product"), are considered to be "works made for hire" for the benefit of the City and RCFPD. Upon payment being made, and provided Contractor is not in breach of this Agreement, all Work Product shall be and remain the property of City and RCFPD without restriction or limitation upon its use or dissemination by City and RCFPD. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Contractor under this Agreement shall, upon request, be made available to City and RCFPD. None of the Work Product shall be the subject of any common law or statutory copyright or copyright application by Contractor. In the event of the return of any of the Work Product to Contractor or its representative, Contractor shall be responsible for its safe return to City and RCFPD. Under no circumstances shall Contractor fail to deliver any draft or final designs, plans, drawings, reports or specifications to City and RCFPD upon written demand by City and RCFPD for their delivery, notwithstanding any disputes between Contractor and City and RCFPD concerning payment, performance of the contract, or otherwise. This covenant shall survive the termination of this Agreement. City and RCFPD's reuse of the Work Product for any purpose other than the Project, shall be at City and RCFPD's sole risk. 7.2. Assignment of Intellectual Property Interests: Upon execution of this Agreement and to the extent not otherwise conveyed to City and RCFPD by Section 7. 1, above, the Contractor shall be deemed to grant and assign to City and RCFPD, and shall require all of its subcontractors to assign to City and RCFPD, all ownership rights, and all common law and statutory copyrights, trademarks, and other intellectual and proprietary property rights relating to the Work Vendor Initials PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Page 4 Page 184 Product and the Project itself, and Contractor shall disclaim and retain no rights whatsoever as to any of the Work Product, to the maximum extent permitted by law. City and RCFPD shall be entitled to utilize the Work Product for any and all purposes, including but not limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding and publicizing the Project or any aspect of the Project. 7.3 Title to Intellectual Property. Contractor warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of the Work Product and/or materials produced under this Agreement, and that City and RCFPD has full legal title to and the right to reproduce any of the Work Product. Contractor shall defend, indemnify and hold City and RCFPD, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City and RCFPD officials, harmless from any loss, claim or liability in any way related to a claim that City and RCFPD's use is violating federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, software, equipment, devices or processes used or incorporated in the Services and materials produced under this Agreement. In the event City and RCFPD's use of any of the Work Product is held to constitute an infringement and any use thereof is enjoined, Contractor, at its expense, shall: (a) secure for City and RCFPD the right to continue using the Work Product by suspension of any injunction or by procuring a license or licenses for City and RCFPD; or (b) modify the Work Product so that it becomes non -infringing. This covenant shall survive the termination of this Agreement. 8. Status as Independent Contractor. Contractor is, and shall at all times remain as to City and RCFPD, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City and RCFPD or otherwise act as an agent of City and RCFPD. Neither City and RCFPD nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City and RCFPD. Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and to defend, indemnify and hold City and RCFPD harmless from any and all taxes, assessments, penalties, and interest asserted against City and RCFPD by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's employees 9. Confidentiality. Contractor may have access to financial, accounting, statistical, and personnel data of individuals and City and RCFPD employees. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are confidential and shall not be disclosed by Contractor without prior written authorization by City and RCFPD. City and RCFPD shall grant such authorization if applicable law requires disclosure. All City and RCFPD data shall be returned to City and RCFPD upon the termination of this Agreement. Contractor's covenant under this Section shall survive the termination of this Agreement. This provision shall not apply to information in whatever form that is Vendor Initials PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Page 5 Page 185 in the public domain, nor shall it restrict the Contractor from giving notices required by law or complying with an order to provide information or data when such an order is issued by a court, administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and reasonably necessary for the Contractor to defend itself from any legal action or claim. 10. Conflict of Interest. 10.1 Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Contractor shall not accept any employment or representation during the term of this Agreement which is or may likely make Contractor "financially interested" (as provided in California Government Code §§1090 and 87100) in any decision made by City and RCFPD on any matter in connection with which Contractor has beenretained. 10.2 Contractor further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this Agreement. Contractor has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Contractor, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City and RCFPD shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Contractor hereunder the full amount or value of any such fee, commission, percentage or gift. 10.3 Contractor has no knowledge that any officer or employee of City and RCFPD has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor, and that if any such interest comes to the knowledge of Contractor at any time during the term of this Agreement, Contractor shall immediately make a complete, written disclosure of such interest to City and RCFPD, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in subsection 10.1. 11. Indemnification. 11.1 To the maximum extent permitted by law, the Contractor shall defend, indemnify and hold the City and RCFPD, and its elected officials, officers, employees, servants, volunteers, and agents serving as independent contractors in the role of City officials and RCFPD, (collectively, "Indemnitees"),free and harmless with respect to any and all damages, liabilities, losses, reasonable defense costs or expenses (collectively, "Claims"), including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the acts, omissions, activities or operations of Contractor or any of its officers, employees, subcontractors, Contractors, or agents in the performance of this Agreement. Contractor shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City and RCFPD's choice, and shall pay all costs and expenses, including actual Vendor Initials PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Page 6 Page 186 attorney's fees and experts' costs incurred in connection with such defense. The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this Agreement provided, however, that the Contractor shall have no obligation to indemnify for Claims arising out of the sole negligence or willful misconduct of any of the Indemnitees. 11.2 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess against Contractor because of the acceptance by City and RCFPD, or the deposit with City and RCFPD, of any insurance policy or certificate required pursuant to this Agreement. 11.3 Waiver of Right of Subro ag tion. Except as otherwise expressly provided in this Agreement, Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor. 11.4 Survival. The provisions of this Section 11 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against Contractor shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision. 12. Insurance. 12.1 Liability Insurance. Contractor shall procure and maintain in full force and effect for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services hereunder by Contractor, and/or its agents, representatives, employees or subcontractors. 12.2 Minimum Scope of Insurance. Unless otherwise approved by City and RCFPD, coverage shall be at least as broad as: (1) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). (2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). (3) Worker's Compensation insurance as required by the State of California, and Employer's Liability Insurance. 12.3 Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. Commercial General Liability Insurance or other form with a general aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit. (2) Automobile Liability: $2,000,000 per accident for bodily injury and PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 7 Page 187 property damage. (3) Employer's Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease and Workers' Compensation Insurance in the amount required by law. (4) The Insurance obligations under this Agreement shall be the greater of (i) the Insurance coverages and limits carried by the Contractor; or (ii) the minimum Insurance coverages and limits shown in this Agreement. Any insurance proceeds in excess of the specified limits and coverage required which are applicable to a given loss, shall be available to the City and RCFPD. No representation is made that the minimum Insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this agreement. 12.4 Deductibles and Self -Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City and RCFPD and shall not reduce the limits of coverage. City and RCFPD reserves the right to obtain a full certified copy of any required insurance policy and endorsements. 12.5 Other Insurance Provisions. (1) The commercial general liability and automobile liability policies are to contain the following provisions on a separate additionally insured endorsement naming the City, RCFPD, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City and RCFPD officials, as additional insureds as respects: liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; and/or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no limitations on the scope of protection afforded to City, RCFPD, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City and RCFPD officials which are not also limitations applicable to the named insured. (2) For any claims related to this Agreement, Contractor's insurance coverage shall be primary insurance as respects City, RCFPD, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City and RCFPD officials. Any insurance or self-insurance maintained by City, RCFPD, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City and RCFPD officials shall be in excess of Contractor's insurance and shall not contribute with it. (3) Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 8 Page 188 limits of the insurer's liability. (4) Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self-insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Contractor shall forthwith obtain and submit proof of substitute insurance. Should Contractor fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City and RCFPD may procure such insurance at Contractor's sole cost and expense. (5) Each insurance policy required by this clause shall expressly waive the insurer's right of subrogation against City and RCFPD, its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City and RCFPD officials. (6) Each policy shall be issued by an insurance company approved in writing by City and RCFPD, which is admitted and licensed to do business in the State of California and which is rated ANII or better according to the most recent A.M. Best Co. Rating Guide. (7) Each policy shall specify that any failure to comply with reporting or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be provided. (8) Each policy shall specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys' fees, shall be paid in addition to and shall not deplete any policy limits. (9) Contractor shall provide any and all other insurance, endorsements, or exclusions as required by the City and RCFPD in any request for proposals applicable to this Agreement. 12.6 Evidence of coverage. Prior to commencing performance under this Agreement, the Contractor shall furnish the City and RCFPD with certificates and original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement including (1) Additional Insured Endorsement(s), (2) Worker's Compensation waiver of subrogation endorsement, and (3) General liability declarations or endorsement page listing all policy endorsements. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the City and RCFPD before Contractor commences performance. If performance of this Agreement shall extend beyond one year, Contractor shall provide City and RCFPD with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance. Vendor Initials PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Page 9 Page 189 12.7 Contractor agrees to include in all contracts with all subcontractors performing work pursuant to this Agreement, the same requirements and provisions of this Agreement including the indemnity and insurance requirements to the extent they apply to the scope of any such subcontractor's work. Contractor shall require its subcontractors to be bound to Contractor and City and RCFPD in the same manner and to the same extent as Contractor is bound to City and RCFPD pursuant to this Agreement, and to require each of its subcontractors to include these same provisions in its contract with any sub -subcontractor. 13. Cooperation. In the event any claim or action is brought against City and RCFPD relating to Contractor's performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation that City and RCFPD might require. City and RCFPD shall compensate Contractor for any litigation support services in an amount to be agreed upon by the parties. 14. Termination. City and RCFPD shall have the right to terminate this Agreement at any time for any or no reason on not less than ten (10) days prior written notice to Contractor. In the event City and RCFPD exercises its right to terminate this Agreement, City and RCFPD shall pay Contractor for any services satisfactorily rendered prior to the effective date of the termination, provided Contractor is not then in breach of this Agreement. Contractor shall have no other claim against City and RCFPD by reason of such termination, including any claim for compensation. City and RCFPD may terminate for cause following a default remaining uncured more than five (5) business days after service of a notice to cure on the breaching party. Contractor may terminate this Agreement for cause upon giving the City and RCFPD ten (10) business days prior written notice for any of the following: (1) uncured breach by the City and RCFPD of any material term of this Agreement, including but not limited to Payment Terms; (2) material changes in the conditions under which this Agreement was entered into, coupled with the failure of the parties to reach accord on the fees and charges for any Additional Services required because of such changes. 15. Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Contractor's and City and RCFPD's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth in this Section, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this Section. All notices shall be addressed as follows: If to City and RCFPD: Michael Courtney, Facilities Supervisor City of Rancho Cucamonga Public Works Services 8794 Lion Street Rancho Cucamonga, CA 91730 PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 10 Page 190 If to Contractor: Ryan Sherrett, COO Inland Overhead Door Company 12401 S. La Cadena Dr. Colton, CA 92587 16. Non -Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 17. Assignment and Subcontracting. Contractor shall not assign or transfer any interest in this Agreement or subcontract the performance of any of Contractor's obligations hereunder without City and RCFPD's prior written consent. Except as provided herein, any attempt by Contractor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. 18. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Contractor performs the Services. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and compliance with other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. The applicable prevailing wage rate determinations can be found at http://www.dir.ca.gov/dlsr/DPreWageDetennination.htm Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services, available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the Project site. Contractor shall defend, indemnify and hold the City and RCFPD, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City and RCFPD of any payment to Contractor constitute or be construed as a waiver by City and RCFPD of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City and RCFPD shall in no way impair or prejudice any right or remedy available to City and RCFPD with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 11 Page 191 including reasonable attorney's fees and costs of experts. 21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. 22. Applicable Law and Venue. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California. Venue for any action relating to this Agreement shall be in the San Bernardino County Superior Court. 23. Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the parry who drafted the Agreement or who drafted that portion of the Agreement. 24. Entire Agreement. This Agreement consists of this document, and any other documents, attachments and/or exhibits referenced herein and attached hereto, each of which is incorporated herein by such reference, and the same represents the entire and integrated agreement between Contractor and City and RCFPD. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. Contractor Name: Inland Overhead Door Co By: Name Title Date City of Rancho Cucamonga By: Name Date Title City of Rancho Cucamonga Fire Protection District By: By: Name Date Name Date Title (two signatures required if corporation) Title Vendor Initials PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Page 12 Page 192 EXHIBIT A SCOPE OF SERVICES PSA without professional liability insurance (contractor) Last Revised: 10/02/13 Vendor Initials Page 13 Page 193 RANCHO CUCAMONGA REQUEST FOR PROPOSALS ("RFP") #18/19-016 FOR ANNUAL OVERHEAD DOOR AND GATE MAINTENANCE AND REPAIR City of Rancho Cucamonga Procurement Division 10500 Civic Center Drive Rancho Cucamonga, California 91730 Deadline for Submissions: March 28, 2019 by 3:00 pm Page 194 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair Table of Contents 1. OVERVIEW...............................................................................................................................................4 1.1 GENERAL BACKGROUND............................................................................................................................. 4 1.2 PROPOSAL DELIVERY AND SCHEDULE OF EVENTS............................................................................................. 4 1.3 DISCREPANCIES OR OMISSIONS.................................................................................................................... 4 1.4 CONTINGENCIES........................................................................................................................................ 4 1.5 QUESTIONS AND CLARIFICATIONS................................................................................................................. 5 1.6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ................................................. 5 1.7 KNOWLEDGE OF REQUIREMENTS.................................................................................................................. 6 1.8 RESERVATION OF RIGHTS............................................................................................................................ 6 1.9 CALIFORNIA'S PUBLIC RECORDS ACT............................................................................................................. 7 2. MINIMUM REQUIREMENTS.....................................................................................................................7 2.1 BUSINESS LICENSE...................................................................................................................................... 7 2.2 PREVAILING WAGES................................................................................................................................... 7 2.3 REPRESENTATIVES......................................................................................................................................7 2.4 EMPLOYEE CONDUCT.................................................................................................................................. 9 3. RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS...................................................................9 3.1 COVER LETTER/ INTRODUCTION.................................................................................................................. 9 3.2 TABLE OF CONTENTS.................................................................................................................................. 9 3.3 EXECUTIVE SUMMARY.............................................................................................................................. 10 3.4 EXPERIENCE............................................................................................................................................ 10 3.5 THIRD -PARTY / SUBCONTRACTORS............................................................................................................. 10 3.6 STAFF BIOGRAPHIES................................................................................................................................. 10 3.7 PROPOSAL RESPONSE............................................................................................................................... 11 3.8 NON -DISCLOSURE CONFLICT OF INTEREST.................................................................................................... 11 3.9 PROFESSIONAL SERVICE AGREEMENT.......................................................................................................... 11 3.10 ACKNOWLEDGEMENT OF INSURANCE.......................................................................................................... 11 3.11 ADDENDUM ACKNOWLEDGEMENT.............................................................................................................. 11 3.12 VENDOR CERTIFICATION........................................................................................................................... 12 3.13 PARTICIPATION CLAUSE............................................................................................................................ 12 Submittals Due: March 28, 2019 by 3:00 pm Page 2 of 28 Page 195 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair 3.14 SIGNATURE OF AUTHORITY........................................................................................................................ 12 3.15 COMPANY REFERENCES............................................................................................................................. 12 3.16 LINE ITEM PRICING................................................................................................................................... 12 4.0 SCOPE OF SERVICES...............................................................................................................................13 4.1 Scheduling...............................................................................................................................................13 4.4 City Facilities Locations..........................................................................................................................15 5.0 EVALUATION AND VENDOR SELECTION PROCESS..................................................................................17 5.1 INITIAL SCREENING................................................................................................................................... 17 5.2 EVALUATION ACTIVITIES........................................................................................................................... 17 5.3 COST EVALUATION................................................................................................................................... 17 5.4 REFERENCE CHECKS.................................................................................................................................. 17 5.5 DEMONSTRATIONS/ INTERVIEWS............................................................................................................... 18 5.6 FINANCIAL DOCUMENTATION.................................................................................................................... 18 5.7 BEST AND FINAL OFFER............................................................................................................................. 18 5.8 VENDOR SELECTION................................................................................................................................. 19 5.9 LETTER OF INTENT TO AWARD.................................................................................................................... 19 "EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT .......... 20 "EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY...............................................21 "EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED.........................................................................................22 "EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT...........................................................................................23 "EXHIBIT E" VENDORS CERTIFICATION FORM...............................................................................................24 "EXHIBIT F" PARTICIPATION CLAUSE.............................................................................................................25 "EXHIBIT G" SIGNATURE OF AUTHORITY.......................................................................................................26 "EXHIBIT H" REFERENCES WORKSHEET.........................................................................................................27 Submittals Due: March 28, 2019 by 3:00 pm Page 3 of 28 Page 196 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair 1. OVERVIEW 1.1 GENERAL BACKGROUND The City of Rancho Cucamonga (hereinafter "City") is inviting qualified Vendors to submit a proposal response for Request for Proposals "RFP" #18/19-016 for Overhead Door and Gate Maintenance and Repair in accordance with the minimum Scope of Services indicated herein. Vendors wishing to participate in the RFP solicitation must be registered as a Vendor on the City Vendor List. Vendor registration can be accomplished by visiting the City website at www.Citvofrc.us. Only those responses received from registered Vendors will be accepted. Responses must be submitted by the named Vendor that has downloaded the RFP; this information is indicated in the bid system and provides the ability to tabulate the responses in accordance to the named Vendors. Submitting a response under a Vendor name that does not appear to be on the Prospective Bidders list will be deemed as non-responsive and disqualify said response from further consideration. 1.2 PROPOSAL DELIVERY AND SCHEDULE OF EVENTS Complete RFP responses must be received electronically via Planet Bids prior to the due date and time specified in the below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be responsible for any delays by transmission errors. Schedule of Events: Post RFP February 14, 2019 Questions Due March 4, 2019 at 12:00 pm Addendum Issued March 6, 2019 RFP Response Due Date March 28, 2019 at 3:00 pm Vendor Interviews / Presentation TBD Letter of Intent to Award TBD (The City reserves the right to change schedule of events without prior notice or responsibility to Vendor.) 1.3 DISCREPANCIES OR OMISSIONS Vendors finding discrepancies or omissions in the RFP or having any doubts as to the meaning or intent of any part thereof shall submit such questions or concerns in writing electronically via Planet Bids. No responsibility will be accepted for oral instructions. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP. 1.4 CONTINGENCIES Submittals Due: March 28, 2019 by 3:00 pm Page 4 of 28 Page 197 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair This RFP should not be considered as a Contract to purchase goods or services but is a Request for Proposal in accordance with the Terms and Conditions herein and will not necessarily give rise to a Contract. However, RFP responses should be as detailed and complete as possible to facilitate the formation of a Contract based on the RFP response(s) that are pursued should the City decide to do so. Completion of this RFP form and its associated appendices are a requirement. Failure to do so may disqualify your RFP response submittal. Vendors must submit signed RFP responses by the due date and time as specified herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested. If only one RFP response is received, the City reserves the right to reject the response and re -bid the RFP. Any Scope of Services, Contingencies, Special Instruction and/or Terms and Conditions applicable to this RFP and any Purchase Order derived thereafter shall be effective as of the issue date of Purchase Order (the "Effective Date"), and shall remain in full force and effect until sixty (60) days after the City has accepted the work in writing and has made final payment, unless sooner terminated by written agreement signed by both parties. 1.5 QUESTIONS AND CLARIFICATIONS All questions or clarification requests must be submitted directly through the City's bid system on or before March 4, 2019 by 12:00 pm. Answers and/or clarifications will be provided in the form of an Addendum and will be posted for download from the City's bid system in accordance with the above "Schedule of Events". From the issuance date of this RFP until a Vendor is awarded, Vendors are not permitted to communicate with any City staff or officials regarding this procurement, other than during interviews, demonstrations, and/or site visits, except at the direction of Ruth Cain, CPPB, Procurement Manager, the designated representative of the City of Rancho Cucamonga. 1.6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION All materials submitted in response to the RFP solicitation will become the property of the City and will be returned only at the City's option and at the expense of the Vendor submitting the RFP response. A copy of the RFP response will be retained for official files and become a public record. Any material that a Vendor considers as confidential but does not meet the disclosure exemption requirements of the California Public Records Act should not be included in the Vendor's RFP response as it may be made available to the public. If a Vendor's RFP response contains material noted or marked as confidential and/or proprietary that, in the City's sole opinion, meets the disclosure exemption requirements, then that information will not be disclosed pursuant to a written request for public documents. If the City does not consider such material to be exempt from disclosure, the material may be made available to the public, regardless of the notation or markings. If a Vendor is unsure if its confidential and/or proprietary material meets disclosure exemption requirements, then Submittals Due: March 28, 2019 by 3:00 pm Page 5 of 28 Page 198 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair it should not include such information in its RFP response because such information may be disclosed to the public. 1.7 KNOWLEDGE OF REQUIREMENTS The Vendor shall carefully review all documents referenced and made a part of the solicitation document to ensure that all information required to properly respond has been submitted or made available and all requirements are priced in the RFP response. Failure to examine any documents, drawings, specifications, or instructions will be at the Vendor's sole risk. Vendors shall be responsible for knowledge of all items and conditions contained in their RFP responses and in this RFP, including any City issued clarifications, modifications, amendments, or addenda. The City will provide notice of any changes and clarifications to perspective Vendors by way of addenda to the City's website; however, it is the Vendor's responsibility to ascertain that the RFP response includes all addenda issued prior to the RFP due date. 1.8 RESERVATION OF RIGHTS The issuance of this RFP does not constitute an agreement by the City that any contract will be entered by the City. The City expressly reserves the right at any time to: • Waive or correct any defect or informality in any response, RFP, or RFP procedure. • Reject any or all RFPs. • Reissue a Request for RFPs. • Prior to submission deadline for RFPs, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFP, or the requirements for contents or format of the RFPs. • The City recognizes that price is only one of several criteria to be used in judging a product or service, and the City is not legally bound to accept the lowest RFP response. • The City reserves the right to conduct pre -award discussions and/or pre -Contract negotiations with any or all responsive and responsible Vendors who submit RFP responses. • Procure any materials, equipment or services specified in this RFP by any other means. • Determine that no project will be pursued. • The City reserves the right to inspect the Vendor's place of business prior to award or at any time during the contract term or any extension thereof, to determine the Vendor's capabilities and qualifications. Submittals Due: March 28, 2019 by 3:00 pm Page 6 of 28 Page 199 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair 1.9 CALIFORNIA'S PUBLIC RECORDS ACT The City of Rancho Cucamonga complies with the California Public Records Act, Government Code Section 6253. (a) Public records are open to inspection always during the office hours of the state or local agency and every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable portion of a record shall be available for inspection by any person requesting the record after deletion of the portions that are exempted by law. Neither an RFP in its entirety, nor proposed prices shall be considered confidential and proprietary. Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this RFP are subject to California's Public Records Act. The City's receipt, review, evaluation or any other act or omission concerning any such information shall not create an acceptance by the City or any obligation or duty to prevent the disclosure of any such information except as required by Government Code Section 6253. Companies who submit information they believe should be exempt from disclosure under the Public Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information is requested under the Public Records Act, the City shall make a final determination if any exemption exists for the City to deny the request and prevent disclosure. The City will withhold such information from public disclosure under the Public Records Act only if the City determines, in its sole discretion, that there is a legal basis to do so. 2. MINIMUM REQUIREMENTS 2.1 BUSINESS LICENSE The selected Vendor awarded a Contract shall be required to obtain a Rancho Cucamonga Business License no later than five (5) business days from notification of award prior to being issued a Purchase Order. Awarded Vendor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties required under this RFP and will provide copies of licenses/certifications immediately upon request throughout the term of the Contract. 2.2 PREVAILING WAGES Where labor is required for public work as a part of any requirement covered by this RFP, pursuant to the provisions of the Labor Code of the State of California, Vendor(s) shall pay no less than those minimum wages. 2.3 REPRESENTATIVES Should the awarded Vendor require the services of a third -party to complete the Scope of Services indicated in this RFP, the awarded Vendor will not assign, transfer, convey or otherwise dispose of the contract or its right, Submittals Due: March 28, 2019 by 3:00 pm Page 7 of 28 Page 200 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair title or interest in or to the same, or any part thereof. Any attempt by the awarded Vendor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. The awarded Vendor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services including Vendors subcontractor. All Services shall be performed by the awarded Vendor or under the awarded Vendor's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by state and local law to perform such services. The awarded Vendor shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Vendor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the services. In case of default by the Vendor, the City may take the following actions which shall include but not be limited to; cancellation of any purchase order, procurement of the articles or service from other sources and may deduct from unpaid balance due to the Vendor, or may bill for excess costs so paid, and the prices paid by the City shall be considered the prevailing market prices paid at the time such purchase is made, withholding of payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries, or Vendors for delivery, which do not meet specifications, will be for the account of the Vendor. City Representative: For the purposes of this Agreement, the contract administrator and City's representative shall be , or such other person as designated in writing by City ("City's Representative"). It shall be the Vendor's responsibility to assure that City's Representative is kept informed of the progress of the performance of the services, and the Vendor shall refer any decisions that must be made by City to City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. Vendor Representative: For the purposes of this Agreement, is hereby designated as the representative of the successful Vendor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith ("Vendor's Representative"). It is expressly understood that the experience, knowledge, capability and reputation of the Vendor's Representative were a substantial inducement for City to enter into this Agreement. Therefore, the Vendor's Representative shall be responsible during the term of this Agreement for directing all activities of Vendor and devoting sufficient time to personally supervise the services hereunder. The successful Vendor may not change the Vendor's Representative without the prior written approval of City's Representative. Submittals Due: March 28, 2019 by 3:00 pm Page 8 of 28 Page 201 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair 2.4 EMPLOYEE CONDUCT All Vendor personnel must observe all City regulations in effect at the location where the Services are being conducted. While on City property, the Vendor's personnel shall be subject to oversight by City staff. Under no circumstances shall the Vendor's or Vendor's sub -contractor personnel be deemed as employees of the City. Vendor or Vendor's subcontractor personnel shall not represent themselves to be employees of the City. Vendor's personnel will always make their best efforts to be responsive, polite, and cooperative when interacting with representatives of the City, or any other City employees. The Vendor's personnel shall be required to work in a pleasant and professional manner with City employees, outside Vendors and the public. Nothing contained in this RFP shall be construed as granting the Vendor the sole right to supply personal or contractual services required by the City or without the proper City approval and the issuance of a Purchase Order. 3. RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS Completion of this RFP form and its associated Exhibits are a requirement. To be considered responsive and evaluate RFP responses fairly and completely Vendors must comply with the format and submission requirements set out in this RFP, and provide all information requested. Failure to comply with this instruction will deem said RFP response as non-responsive and will not receive further consideration in the evaluation process. If only one RFP response is received, the City reserves the right to discard the response, re -bid or proceed with an RFP review and negotiations. RFP submittals are due on the due date and time indicated in the above schedule of events. Submittals shall be submitted electronically via Planet Bids; no paper RFPs will be accepted. RFP responses must include the following information and in the exact order and format as shown. 3.1 COVER LETTER / INTRODUCTION RFP responses must include the complete name and address of Vendor and the name, mailing address, and telephone number of the contact person regarding the RFP response. A signature by an authorized representative must be included on each RFP response. Said signature will be considered confirmation of the Vendors ability and willingness to comply with all provisions stated herein. 3.2 TABLE OF CONTENTS The Table of Contents must be a comprehensive listing of the contents included in your RFP response. This section must include a clear definition of the material, exhibits and supplemental information identified by sequential page numbers and by section reference numbers. Each section of the RFP response will be separated by a title page at the beginning of each section. Submittals Due: March 28, 2019 by 3:00 pm Page 9 of 28 Page 202 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair 3.3 EXECUTIVE SUMMARY The Executive Summary shall condense and highlight the contents of the Vendor's RFP response to provide the Evaluation Committee with a broad understanding of the Vendor's approach, Proposal, experience and staffing. 3.4 EXPERIENCE The Vendor shall provide a concise statement demonstrating the Vendor's Proposal, experience, expertise and capability to perform the requirements of this RFP. Provide a brief history of your company, including; • The number of years in business, • The firms service commitment to customers, • If the firm is involved in any pending litigation that may affect its ability to provide its proposed solution or ongoing maintenance or support of its products and services. • State whether your firm is an individual proprietorship, partnership, corporation, or private nonprofit firm, and the date your company was formed or incorporated. 3.5 THIRD -PARTY/ SUBCONTRACTORS If the Vendor intends to subcontract, a detailed list of any sub -contractors, partners, or third -party Vendors who will be involved in the implementation of the proposed services including but not limited to: • Description of the Vendor's experience with each of the proposed subcontractors, • Three (3) customer references for each subcontractor to include references names, addresses, and telephone numbers, for products and services like those described in this RFP, • Describe the specific role of each. 3.6 STAFF BIOGRAPHIES Submit the resumes of the individuals who will be performing the services for the City. Resumes shall be formatted in the following order: • Position with the Company, • Length of time with the Company, • Licenses, registrations and certifications as required by law to perform the Scope of Work described herein, • Educational background, • Role in the Project, • Experience with the minimum requirements stated herein, • Work history on similar or like projects with the other municipalities. Submittals Due: March 28, 2019 by 3:00 pm Page 10 of 28 Page 203 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair 3.7 PROPOSAL RESPONSE Under this section Vendors shall provide a full, detailed response to the City's Scope of Services listed herein. Vendors should be as thorough as possible in their response as it may be the only opportunity to convey information regarding your business, ability and qualifications to complete the services needed. 3.8 NON -DISCLOSURE CONFLICT OF INTEREST Specify any possible conflicts of interest with your current clients or staff members and the City. A signed "Exhibit A, Conflict of Interest and Non -Disclosure Agreement" included herein must be submitted under this section. 3.9 PROFESSIONAL SERVICE AGREEMENT In addition to the acceptance of the City's Terms and Conditions, the successful Vendor will be required to enter into a Professional Services Agreement ("PSA") with the City of Rancho Cucamonga, a "Sample" of which is attached in the City's bid system for review. All requirements of said PSA must be completed by the successful Vendor and signed by both applicable parties prior to any services being rendered. This RFP sets forth some of the general provisions which may be included in the final PSA. In submitting a response to this RFP, Vendor will be deemed to have agreed to each clause unless otherwise indicated in "Exhibit B, Professional Services Agreement Exceptions Summary" and the City agrees to either accept the objection or deviation or change the PSA language in writing. Failure to raise any objections at the time of this RFP response submittal will result in a waiver of objection to any of the contractual language in the PSA at any other time. The signed Exception Summary shall be included under this section of the RFP response. 3.10 ACKNOWLEDGEMENT OF INSURANCE Vendors must meet all insurance requirements as outlined in the Professional Services Agreement. Ability to comply with said requirements must be indicated with signature of "Exhibit C. Acknowledgement of Insurance Requirements and Certification of Ability to Provide and Maintain Coverages Specified", which must be submitted with the Bid under the Insurance tab. The awarded Vendor will be responsible for providing the required Certificates of Insurance and must be the Named Insured on the Certificates. Certificates of Insurance from any other entity other than the awarded Vendor, will not be accepted. 3.11 ADDENDUM ACKNOWLEDGEMENT The Vendor shall hereby acknowledge they have received all posted Addendums, if any. It is the Vendor's responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP. Vendors must indicate their acknowledgement of any Addendums by way of signature on "Exhibit D, Addendum Acknowledgement" and must be included under this section of the RFP response. Submittals Due: March 28, 2019 by 3:00 pm Page 11 of 28 Page 204 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair 3.12 VENDOR CERTIFICATION Vendors must verify by way of signature to "Exhibit E, Vendor Certification Form" that Vendor nor any of its proposed subcontractors are currently under suspension or debarment by any state or federal government agency, and that neither Vendor not any of its proposed subcontractors are tax delinquent with the State of California. The signed exhibit must be included under this section of the RFP response. 3.13 PARTICIPATION CLAUSE Vendors shall provide a completed "Exhibit F, Participation Clause", must be included with the Vendors RFP response. This will indicate a Vendors agreement to or not to allow other entities to utilize the RFP response and awarded contract as a piggyback option. 3.14 SIGNATURE OF AUTHORITY "Exhibit G", Signature of Authority must be included with the Vendor RFP response. Unsigned RFP responses will not be accepted. The Signature of Authority declares that the Vendor has carefully examined the instruction indicated herein including all terms and condition and specifications, and hereby proposes and agrees, if the Vendors RFP response is accepted, Vendor agrees to furnish all material in accordance with the instruction and specifications in the time and manner prescribed for the unit cost amounts set forth in the Vendors RFP response. 3.15 COMPANY REFERENCES Provide a minimum of four (4) references, preferably with other municipalities in which similar services are being performed. References must be for work performed or completed within the past three (3) years. "Exhibit H, Reference Worksheet", must be complete and uploaded into the Planet Bid system under the "Response Type" section identified as "Exhibit H". While the Reference Worksheet accompanies your RFP response it is not to be discussed in any other area of the RFP response other than the "Response Type" section in Planet Bids. 3.16 LINE ITEM PRICING Line item pricing for this RFP must be provided directly in the Planet Bids system under the "Line Items" tab. This pricing is not an estimate and is firm fixed price for each item listed. Vendors pricing quotes outside of the pricing listed in Planet Bids under the "Line Items" tab will not be accepted or considered for award. Any additional cost required should be noted in the additional cost line item and a summary of the cost provided in the notes section of the line item. While Line item pricing accompanies your RFP response it is not to be discussed in any other area of the RFP response other than the "Line Item" tab in Planet Bids. The City will not be obligated to any estimated pricing or pricing not identified in the "Line Item" tab in Planet Bids. Failure to provide the required Line Item pricing in the required format will cause Vendors RFP response to be considered Submittals Due: March 28, 2019 by 3:00 pm Page 12 of 28 Page 205 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair as non-responsive and be eliminated from proceeding any further in the process. Any questions or clarifications regarding how to correctly submit Lint Item pricing should be submitted by the "Questions Due" date and time indicated in the schedule of events. 4.0 SCOPE OF SERVICES 4.1 Scheduling The Contractor shall submit a preventive maintenance inspection schedule to the Public Works Services Director or designated representative a minimum of five (5) business days prior to the planned start date. The schedules must be reviewed and approved by the Public Works Services Director or designated representative prior to the start of any work. The schedule shall include planned comprehensive inspections and preventive maintenance of all door assemblies and operators. Preventive maintenance shall be performed during normal working hours which are defined as between 7 a.m. and 3:30 pm Monday through Friday, excluding City holidays. 4.2 Quarterly Inspection and Preventive Maintenance The Contractor shall perform each of the applicable tasks below and all other preventive maintenance tasks recommended by the door and/or operator manufacturer. 4.2.1 Required Tasks Door Assemblies • Secure work area to prevent injury to persons or vehicles. • Inspect section/slat condition. • Inspect door alignment, plumb and level. • Check operation of door (motorized and manual). • Check counterbalance spring adjustment; tighten set screw. • Adjust springs, if necessary. • Inspect shaft, tighten coupler. • Lubricate shaft bearings. • Inspect cable drums. • Inspect cable. • Inspect and lubricate rollers as required. • Inspect and lubricate hinges as required. • Inspect top and bottom brackets. • Inspect track mounting brackets or welds. • Inspect and clean track and mounting hardware. • Inspect and lubricate drive chains and sprockets, adjust as necessary • Check function of door lock(s). • Inspect weather seals and safety edge (bottom, sides and top). Submittals Due: March 28, 2019 by 3:00 pm Page 13 of 28 Page 206 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair • Inspect windows. • Inspect end locks. • Inspect condition of hood. Door Operation • Operate door with remote and stationary switches. • Check upper and lower limits; adjust as necessary. • Inspect belts, chains, pulleys, sprockets. • Inspect and adjust brake. • Inspect and adjust slip clutch. • Lubricate bearings, front and rear, as required. • Inspect chain hoist. • Inspect and test push button station. • Inspect and test photo eyes. • Inspect and test reversing edge. • Inspect and test motion sensor. Electronic Security Gate • Motor: Clean, Torque Bolts, Check Belt, Check Emergency Release, Check Sprocket, Check Pulley • Gear: Check oil level, check pulley, and check sprockets, clean gear, remove excess grease • Chain: Tighten chain, adjust, check chain bolt, check links, clean, hand -apply grease • Limits & cams: Check cams, limit switches, grease rod, set cams, check wiring, test • Circuit Board: Check board, connections, wiring, code(s), clean, test • Chassis: Check and torque bolts, check welds, check integrity • Gate: Check welds, wheels, hinges, guide rollers, track • Sensors: Check open and automatic reversing features • Remote: Check operation function. (Order needed remote upon request). 4.3 Inspection and Preventive Maintenance Reporting and Payment The Contractor's technicians shall document in writing the findings of each inspection and the preventive maintenance actions performed for each door and sign the report as certification of services provided. The Contractor shall submit a copy of each report to the Public Works Services Director or designated representative no later than five (5) business days after completion. If an inspection reveals a major deficiency, the Contractor shall report the condition to the Public Works Services Director or designated representative immediately. Major deficiencies are defined as any condition affecting the safety of City or Fire District personnel or the public, inability of an overhead door to function reliably, inability of an overhead door to be shut and secured, and cracked, broken or missing window glass. Submittals Due: March 28, 2019 by 3:00 pm Page 14 of 28 Page 207 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair Payment for Preventive Maintenance, including inspection reporting, shall be at the lump sum prices for each location listed in the cost proposal. Pricing shall be effective from date of execution of professional services agreement through June 30, 2020. 4.3.1 Incidental Repairs The awarded Contractor shall perform incidental repairs when directed by the Public Works Services Director or designated representative. This service is especially crucial due to Fire Rescue stations included in the scope of work. 4.3.2 Emergency Repairs The Contractor shall provide emergency repairs when requested by the City or Fire District. On-site response time shall be no more than four (4) hours after receipt of notification. The Contractor shall provide emergency repair service 24 hours, 7 days a week. The same procedure for reporting and invoicing for incidental repairs shall apply. 4.3.3 Payment for Incidental and Emergency Repairs Payment for Incidental and Emergency repairs shall be at the hourly rates listed in the cost proposal. Materials shall be paid at cost plus a 15% markup. Pricing shall be effective from date of execution of Professional Services Agreement through June 30, 2020. 4.3.4 Working Hours Regular working hours are 7:00 a.m. to 3:30 p.m., Monday through Friday. Holiday hours are recognized City holidays only. The Contractor shall be capable of dispatching work crews 24 hours/7 days a week including weekends and holidays. All work shall be scheduled at the convenience of the City and Fire District as not to interfere with normal operations. 4.4 City Facilities Locations The following City facilities will receive quarterly preventative maintenance. Public Works Service Center 8794 Lion St. • Four Automatic slide gates (Two gates located on the west side of Lion Street south of 9th Street and Two gates located on Hellman Avenue entrance) Civic Center/Public Safety: 10500-10510 Civic Center Dr. • One automatic slide gate (Located on Civic Center Drive entrance to underground parking) Submittals Due: March 28, 2019 by 3:00 pm Page 15 of 28 Page 208 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair 4.5 Fire District Facilities Locations The following Fire District facilities will receive quarterly preventative maintenance. Station 171, 6627 Amethyst St. • 1 Automatic overhead door Station 172, 9612 San Bernardino Rd. • Automatic overhead doors • 1 automatic slide gate Station 173, 12270 Fire house Ct • 10 Automatic overhead doors • 1 automatic slide gate Station 174, 11297 Jersey Blvd • 14 Automatic overhead doors • 1 automatic slide gate Fire Shops, 11271 Jersey Blvd • 8 Automatic overhead doors Station 175, 11108 Banyan St • Automatic overhead doors • 1 automatic slide gate Station 176, 5840 East Ave • Automatic overhead doors • 1 automatic slide gate Station 177, 9270 Rancho St • 4 Automatic overhead doors • 1 automatic slide gate 4.5 Incidental or Emergency Repairs The following City and Fire District locations may require incidental or emergency repairs. • All City facilities scheduled to receive quarterly preventive maintenance • All Fire District facilities scheduled to receive quarterly preventive maintenance and Animal Care Center, 11780 Arrow Route • Two automatic slide gates Submittals Due: March 28, 2019 by 3:00 pm Page 16 of 28 Page 209 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair Public Works Service Center 8794 Lion St. • Five automatic overhead doors • Two automatic slide gates not receiving quarterly preventive maintenance HHW Facility 8800 Hellman Ave. • Two automatic slide gates • Three overhead doors 19th Street Emergency Access Gates • 19th St. and San Benito Ave. • 19th St. and Fairmont Way Mel A%1 INA I [•L Ie10 UaTh I ► I �Z•] :�� � � X�i � [•I ON � ] :Z•I�I ��� 5.1 INITIAL SCREENING All RFP responses will undergo an initial review to determine responsiveness to the instructions herein. Those RFP responses initially determined to be compliant by meeting the RFP requirement as indicated herein will proceed to the next phase of the evaluation process. 5.2 EVALUATION ACTIVITIES Compliant RFP responses proceeding to the next phase of the evaluation process are then evaluated by an Evaluation Committee. The RFP submittals are scored and assigned a ranking of one (1) through ten (10), ten being the highest possible score. The following criteria have been assigned percentages that the criteria will be scored against, based upon but not limited to the following evaluation criteria factors: • Cost 40% • Vendor Experience 10% • Quality of proposed services or goods 40% • Extent to which the Vendors services or goods meet the City's needs 10% 5.3 COST EVALUATION Cost Proposals are evaluated and scored based on the following calculations; Score = Lowest Proposal Cost / Cost of Proposal being scored X Maximum Points Available (10) The score is then added to the spreadsheet criteria scores. 5.4 REFERENCE CHECKS Submittals Due: March 28, 2019 by 3:00 pm Page 17 of 28 Page 210 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair If determined to be required reference checks are conducted by the Procurement Division and the requesting department may or may not be present during the process. The reference checks may be conducted by phone with the information being scribed or conducted by a written form, submitted to the Vendor's reference contact. Reference contacts will be asked several predetermined questions for response and to provide a score from one (1) to ten (10), ten being the highest. Scores are then tabulated and added to the spreadsheet with the criteria scores. It is imperative that Vendors provide up to date and accurate information regarding contact information for reference checks. All scores are then tabulated into the final Vendor ranking. Evaluators do not see the Vendor References or pricing line items. The proposed pricing is evaluated by the Procurement Division during the initial review of the RFP response, only to ensure that the proposed cost is not over the City's budgeted amount or Not -to -Exceed amount for the project. 5.5 DEMONSTRATIONS/ INTERVIEWS Upon completion of the RFP evaluations and data analysis, and only if necessary, selected top ranked Vendors will be provided an opportunity to interview and conduct a demonstration or presentation to further expand on their RFP response. Vendor interviews/demonstrations are scored and assigned a ranking of one (1) through ten (10), ten being the highest possible score, based upon but not limited to the evaluation criteria factors as stated within the RFP. 5.6 FINANCIAL DOCUMENTATION Vendors that proceed to the short-list may be required to submit financial documentation as proof of its firm's financial stability and strength. A financial review will be conducted by the City Finance Department. Should a Vendor wish for its financial documentation to be treated as proprietary or be returned upon completion of the review, the documentation must clearly be marked as such. The following documentation will be required of each Vendor on the short-list: • A copy of the Vendor's most recent annual report. • Audited (by a third party), balance sheets and income statements for the past three (3) years. • If audited data is not available, Vendor shall submit copies of complete tax returns for the past three (3) years. • Describe any regulatory censure and past or pending litigation related to services provided by the Vendor. • Indicate all applicable information regarding Vendor ownership changes in the last three (3) years. 5.7 BEST AND FINAL OFFER Submittals Due: March 28, 2019 by 3:00 pm Page 18 of 28 Page 211 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair Upon completion of Vendor presentations, the City reserves the right to conduct pre -award discussions and/or pre -contract negotiations with all or only top ranked Vendors. At which time the City may request a Best and Final Offer to be submitted from one or all finalists. 5.8 VENDOR SELECTION The final Vendor selection is based on which Vendor is the most responsive, meeting the City's requirements, offering the best value at the most competitive price. The City is not obligated to award to the lowest price proposal. The City may conduct negotiations with several Vendors simultaneously. The City may also negotiate contract terms with the selected Vendors prior to award. The City, at its sole discretion, reserves the right, unless otherwise stated, to accept or reject all or any RFP responses, or any part thereof, either separately or to waive any informality and to split or make the award in any manner determined to be in the best interest of the City. 5.9 LETTER OF INTENT TO AWARD After a final Vendor selection is determined, a Letter of Intent to Award (LOI) will be posted for review by all participating, responsive Vendors. Negotiations shall be confidential and not subject to disclosure to competing Vendors unless an agreement is reached. If contract negotiations cannot be concluded successfully, City may negotiate a contract with the next highest scoring Vendor or withdraw the RFP entirely. Submittals Due: March 28, 2019 by 3:00 pm Page 19 of 28 Page 212 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors. I do not have specific knowledge of confidential information regarding RFP responses received in response to the Request for Proposal "RFP" #18/19-016 for Overhead Door and Gate Maintenance and Repair. I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP response, or removal of same from designated areas. I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. (Print Name) (Relationship to the City) (Relationship to the Vendors) (Signature) (Date) Must be included in final RFP submittal. Submittals Due: March 28, 2019 by 3:00 pm Page 20 of 28 Page 213 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY Mark the appropriate choice, below: •W Vendors accepts the PSA without exception. Vendors proposes exceptions to the PSA. Summarize all exceptions on a separate document. Enclose a written summary of each change and title as "Exception Summary", which shall include the Vendor's rationale for proposing each such exception. Each exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the submitted summary may deem the response as non-responsive. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: March 28, 2019 by 3:00 pm Page 21 of 28 Page 214 Q City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED the (President, Secretary, Manager, Owner or Representative) of , certify that the (Name of Company, Corporation or Owner) Specifications and General Provisions regarding insurance requirements as stated within the Professional Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") #18/19-016 for Overhead Door and Gate Maintenance and Repair have been read and understood and that our Vendors is able to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to award shall be sufficient cause for immediate disqualification of award. Failure to maintain said coverage shall result in termination of the contract. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: March 28, 2019 by 3:00 pm Page 22 of 28 Page 215 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT The Vendors hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any. Vendors understands failure to acknowledge any addenda issued may cause the RFP response to be considered non-responsive. It is the Vendor's responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: March 28, 2019 by 3:00 pm Page 23 of 28 Page 216 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT E" VENDORS CERTIFICATION FORM I certify that neither (Vendors) nor any of its proposed subcontractors are currently under suspension or debarment by any state or federal government agency, and that neither Vendors nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors subsequently become delinquent in California taxes, our Proposal may be disqualified. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: March 28, 2019 by 3:00 pm Page 24 of 28 Page 217 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT F" PARTICIPATION CLAUSE It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this RFP response at their option for equipment or services at the RFP response price for a period of days. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City of Rancho Cucamonga is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order placement and payments of the Vendors. Successful Vendors will extend prices as proposed herein to other governmental agencies, please specify. YES NO Must be included in final RFP submittal. Submittals Due: March 28, 2019 by 3:00 pm Page 25 of 28 Page 218 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT G" SIGNATURE OF AUTHORITY The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFP response. THE VENDORS IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE. Company Name: Address: (Street, Su. # City, State, Zip) Telephone #: Fax #: E-mail address: Web Address: Authorized Representative: (print) Title: Signature: Date: Must be included in final RFP submittal Submittals Due: March 14, 2019 by 3:00 pm Page 26 of 28 Page 219 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT H" REFERENCES WORKSHEET The following References Worksheet must be complete, please do not mark "See Attached". This Exhibit must be complete and uploaded into the Planet Bid system under the applicable "Response Type" section. Provide a minimum of four (4) clients that are similar in size to the City of Rancho Cucamonga that your company has conducted comparable or like services. Preferred references should be government agencies and be a current customer within the past three (3) years. Please verify accuracy of contact information. To be submitted as an attachment in the Planet Bid system under the "Response Type" section identified as "Exhibit W. Reference 1 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Reference 2 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Submittals Due: March 28, 2019 by 3:00 pm Page 27 of 28 Page 220 Company Name Contact Name and Title Company Address Contact Telephone Num Contact Email Description of Comparat Project Cost (please be s City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair Reference 3 Reference 4 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) To be submitted as an attachment in the Planet Bid system under the "Response Type" section identified as "Exhibit H". Submittals Due: March 28, 2019 by 3:00 pm Page 28 of 28 Page 221 City of Rancho Cucamonga Page 1 Annual Overhead Door and Gate Maintenance and Repair (RFP #18/19-016), bidding on March 28, 2019 3:00 PM Printed 03/2812019 Bid Results Bidder Details Vendor Name Inland Overhead Door Address 12401 S La Cadena Dr Colton, CA 92587 United States Respondee ryan sherrett Respondee Title COO Phone 909-783-3131 Ext. Email ryan@iohd,com Vendor Type Bid Detail Bid Format Electronic Submitted March 22, 2019 8:35:41 AM (Pacific) Delivery Method proposal Bid Responsive RC proposal.pdf Bid Status Submitted Confirmation # 171107 Ranking 0 Respondee Comment Buyer Comment Attachments File Title File Name File Type proposal RC proposal.pdf Proposal exhibits RC Exhibits.pdf References EXHIBIT H general RC General,pdf General Attachment Line Items Discount Terms no discount Type Item Code Uom Qty Unit Price Line Total Discount Comment Preventive Maintenance 1 Quarterly Preventive Maintenance for Public Works Service Center QTRLY 4 $239.0000 $956.0000 $956.0000 2 Quarterly Preventive Maintenance for Civic Center/Public Safety QTRLY 4 $189.0000 $756,0000 $756.0000 3 Quarterly Preventive Maintenance for Station 171 QTRLY 4 $189.0000 $756.0000 $756.0000 4 Quarterly Preventive Maintenance for Station 172 QTRLY 4 $249.0000 $996.0000 $996.0000 E'lane"Birks, ---- - -- _ . _ _ _ - --- --------------- Page��� City of Rancho Cucamonga Page 2 Annual Overhead Door and Gate Maintenance and Repair (RFP #18119-016), bidding on March 28, 2019 3:00 PM Printed 03/2812019 Bid Results Type Item Code UOM Qty Unit Price Line Total Discount Comment 5 Quarterly Preventive Maintenance for Station 173 QTRLY 4 $360.0000 $1,440.0000 $1640.0000 6 Quarterly Preventive Maintenance for Station 174 QTRLY 4 $375.0000 $1,500.0000 $1,500,0000 7 Quarterly Preventive Maintenance for Fire Shops QTRLY 4 $320.0000 $1,280.0000 $1,280.0000 8 Quarterly Preventive Maintenance for Station 175 QTRLY 4 $239.0000 $956.0000 $956.0000 9 Quarterly Preventive Maintenance for Station 176 QTRLY 4 $239.0000 $956.0000 $956.0000 10 Quarterly Preventive Maintenance for Station 177 QTRLY 4 $239.0000 5956.0000 $956.0000 Subtotal $10,552.0000 $10,552.0000 Labor - As neededlemergency services 11 Regular hourly rate for scheduled or emergency equipment maintenance services performed Monday through Friday (excluding recognized City holidays) between the hours of 7:00 A.M. and 3:30 P.M. Hour 1 5189.0000 $189.0000 $189.0000 12 After hours rate for scheduled or emergency equipment maintenance services performed at times other than regular working hours, excluding recognized City holidays. Hour 1 $283.5000 $283.5000 $283.5000 13 Hourly rate for scheduled or emergency equipment maintenance services performed on Holidays - all hours. (Recognized City holidays only) Hour 1 $378.0000 5378.0000 $378.0000 Subtotal $850,5000 $850.5000 Other 14 Other Charges (please specify) EA 1 0 0 0 15 Other Charges (please specify) EA 1 0 0 0 Subtotal 0 0 Total 511,402,5000 $11,402,5000 Pi anetc-iCIS. t� . Page 223 Proposal Description: Inland Overhead Door to provide routine rnaintenance and emergency repair of Doors and Gate systems throughout the City of Rancho Cucamonga facilities as requested. Maintenance and repairs to include but not limited to: 1._ Roll -Up Doors 2_ Sectional Doors 3. Gates 4. Motor Operators, Controllers and sensors 5. Service Doors 6. Fire Rated Doors Inland Overhead Door is familiar with the City of Rancho Cucamonga's needs and expectations. We currently service, repair and maintain all Fire Stations and County buildings within the County of San Bernardino, City of Moreno Valley, City of Chino Halley, City of Colton, City of Redlands, and the City of Rialto. See attached list of contacts as reference. Inland Overhead Door has been providing these services sine 1981. Citv Facilities Locations ns Public Works Service Center 8794 Lion St 4 Automatic Slide Gates Civic Center/Public Safety: 10500-10510 Civic Center Dr 1 Automatic Slide Gate Page 224 Page 225 Door and Gate Repair Services PROPOSERS DANE (name of firm, entry, or organization): 7) F3,4 1tA"4vD o e- _ & (IMP/Y-1--JY FEDERAL EMPLOYER IDENTIFICATION NUMBER: S-3 s 096� 7 �7 ,71 NAME.AND TITLE OF PROPOSER'S CONTACT PERSON: MAILING ADDRESS: ',�o .- Clm D. Street Address: tS - City, State, Zip:_ t o tJ, - '� 3 2' TELEPHONE NUMBER :0 1 FAX NUMBER: 09) - 3 - ALO 8' EMAIL. ADDRESS: ti a � -.FO G t D - OW t;-7 PROPOSER'S ORGANIZATIONAL STRUCTURE Corporation Partnership Proprietorship �Joint Venture Other (explain): if Corporation, Date Incorporated: I State incorporated: States Registered in as foreign corporation: PROPOSERS SERVICES OR BUSINESS ACTIVITIES OTHER THAN WHAT THIS RFP REQUESTS: PROPOSER'S AUTHO NATURE: The undersigned her hies that this proposal is submitted in response to this solicitation. SIGNED: _ DATE: f -'T PRINTNAME: - tJ_� 7 TITLE: 0,6.0. Page 226 Wand WS&W Avir 'v hea ' D an"d 'brand"- evl� e- `L.` izlo' Wayne Won, ENI -Le' Raynoz-, gn:' ;7" !"7, va'R.C�y MetrapWarl Yvater S'a"- p��',ca Department -300 A? ST. San cif� 9,224 '19 f'9 --U9') 20'52-41C)l 8 Cift-v of Sari Re:da r and Oontr cl-3000 SE San CA, 92-4,".1Z 1'1-7709) 203-Ay""'Is 6 ca mtv Cf -q an nckv and cc pfti -a cz 04'�.s'uz Fcmftaa ", CC A SMA DINK 777 Hcwdi iP i.909) Foe WHO ..,.e ''fir deuce, -u"', 'E -"R ' dC -Overhea ! Me 19M , 0 5 'f - s comrnsz-PI'-&i Operator instaHwi- t2ileory uf- Operc`icm' Fire Fire Sc-n'.7-nel -Hlgh, S -- --P peed Do-,�r ci�,--'Mt�d! m: ,e cer.1-riEd, ---d' FEI'Hi Civsrhs;�d door sxpwvmf�� shce 19 26- chwhead - des, cognmenval Opumv ms2'6F'e:---' -"."Izory of, Ope'-"-.Men, Fire Doo;- ap'evpst"cm z'ndi ske sepu'n--'-� 3,25:201"0' c"lurse CPR ccCIRs" FIN, p� r.it',,CVCmk cer!Jf;wd. fat gh, sp-a'ad N"'Ov usrdiiad ;Lwt-� Gi�,ksf--v— votead door ie.xp'--j�"eiinoe �tnce 19-0,45- C�vs'rhead do�'r Cc-ap' f I I '-=- —'� ' Qper�'Itlo-n�' Voulhiasho'c-lll' , Fa'e Dc --'or cype—ation Operator Instaus, Enid 'fllh�s�iy'cf Pi_Yil prol-a-c-tion, cel-tufle'd Page 227 i Agree with Requirement Agree qualification (initial (initial)and a ach Vendor/Sub-ConsultanttSub-Contrector Name: ©IR Re istration Number 1 _ Possess and maintain valid contractor's license, i Have no record of unsatisfactory performance. Proposers who are or have been seriously deficient in current or recent 2, agreement performance within the last 3 three years, in the absence of circumstances properly beyond the control of the ? F � Proposer, shall be presumed to be unable to meet this re uiremer3t. Have the abi€W to rn2intain adequate files and records and meet � 6• statistical reporting requirements. Have the administrative and fiscal capability to provide and .4. manage the proposed services and to ensure ars adequate audit, trail, 6. Have a minimum of three (3) continuous years of experience / providing this type of service. Provide references of a minimum, of three (3) other customers, one (1) of which should be e government agency, involving the Proposer's delivery of services that demonstrate the ability of the 6, Proposer to provide door and Gate Repair services as outlined in this RFP. All references must have names, titles, phone numbers and e-mail addresses. 7• Provide DDR Registration Number far Vendor and all sub - consultants and sub -contractors. / OCOO f 7017 Meet other presentation and participation requirement listed in this B. RFP. Vendor/Sub-ConsultanttSub-Contrector Name: ©IR Re istration Number i PRINT E I� TITLE Q ©ATE�� Page 228 Fall Protection Training Certification Date _ t''„ _ , Company Inland Overhead Door Cora 5anv TKillnee Certification: I have received training on the Subi-Cts listed bclow-. [his training has provided me adequate opportunity to ask ClUestio€ls and practicL procedures to determine arid correct skill dpfic'sencies. l understand that performing these procedures/practices safely is a Condition ofernployment. l fully intend to comply <;rith all safety and operational retluironnents discussl?d. I underst<,nd that Failure to comply with these requirements may result in progressive discipline (or correc[ifv- zictions) up to and including termination. Tirnotliv Goergell ,r��s ✓� %" i f Employee Name Date The following instruction was conducted- Qverviev'r o('the con-ipany's 2111 protection requirements purpose of th. fall Protection prograrl _ Anticipated fall hazards expected in ITIV 1-41slv`Work lrea _ Calculating fail distances using a Pe; -Sana] fall arrest Systein Rescue merhods yr=hers rising personal fall arrest The rollowing p€ ocedares vVer•e practiced: Donning and dof n r, frrll body harness inspecting full body Inarness, lanyards, lifelines, anchor points Selecting, insp,-cling, and riainienance of personal frlI arrest and position devices -- Use and operation ofguardraid systems, personal Tali arrest, safety nets, warning lines, safety rnonitoring system, peI'sonal fall restraint.. slide guards, positiot devices, etc. Correct procedures for the /dandling and storn.ge Of e0LIipMCnt and materials and the erection of overhead protectioi:. 11-Aittrrr- Certification; It have Conducted instruction./on-the-job training to the employe:, listed above_ i halve explained related procedures, practices and policies. I lelShe w a; gWen the opportunity to ask questions and practice procedures taught under my supervision. based on his/her performance, l have determined that he/she h is adequa.e krtotuledge and sill// to sanely Der I'D i_rn thCSC pY0cedur-s/practices. Joe Anderson ramer Name " n tune -__.___ late — —w Training Validation: On ate); I have observed the move employee stic0esS-1H'V applyildg the knowledge and sl ;ills learned during the training. �I Greg $l;elrctt_ i��� . Supervisor ltctnw�..._._—� ftnattne Date Page 229 rzo PHI:v9 d,a£ha; izc�ct ir;r:rur.��r s�.12�s',1Gf�fz Ssrrn?eCF �.car� i•a��..i,G"-rJ_5? ,r s i I Festa i :��te �nm}�l�.ras �?enn:�•�t rJ�f� _zrrrofeC RI-com )- 1 t _ 1 :Cf,'i f�" �.�- tt- •[pati �)1 r:FfEr,:^ •..� 6- ci 3 )F - Fn nta< c. . €- t ti c ' I t ,rtr:.t..}F, f 230 GMATINC-01 CGAI CERTIFICATE F LIABILITY INSURANCE DATE(M.W00fn-V) 1 ot" 2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION—ONLY AND CONFERS NO RIGHTS UPON THE CERTII ICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT., if the certificate holder is an ADDITIONAL INSURED, the policy{les) must he endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement an this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PPODucER License r 0036361 - ; C014TACT NewYark-Alliant fns Svc lnc I NAME, Eileen €�iviighn_ - -- Pfd.E 320 West 57th St IA(q, noExtl' 12) 603-0200 - FFA He York, NY 10019 I E.thntl INSURER{3] AFr'OrZOING COVERAGE NAIL i; -- — _ _- - -- _._; INSURERA:Wesco Insurance Company 25091 INSURED — - _._ _.. -,_. r, _._., _ GMAT, Inc. dba Inland Overhead moor Co. 3 IN -RE 12401 S. La Cadena Drive i INSURER D: Colton, CA 92324 - INSURER c ; INSURER F: L;LJVLRAQES CERTIFICATE IFICATE NUf> BER: REVISION NUMBER: T HIS i5 TO CERTIFY THAT THE POLICIES OF INSURANCE LIST ED BELOW HAVE BEEN ISSUED TO THE INSURED NAr-AED ABOVE FOP, THE POLICY F MOD INDICATED. NOT-00THSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT VdtTH RESPECT TO VVHICH THIS CERTIFICATE MAY BE ISSUED OR MIAY PERTAIN. THE INSURANCE AFFORDED EY THE POLICIES DESCRIBED HEREIN ISSURJECTTOALL THE TERMS, EXCLUSIONS AND CONDITIONS OF $t CH POLICIES. LIMITS SHOWN F,AY HAVE BEEN REDUCED BY PAID CLAIM,& .__- _ Ai-- L S. 13R- POLICY EFF LTR TYPE flT IrtiSU�Cn3dCE EPJSG V:'V�-.� POLICY NUI; BER ' 11,9R',1,7DfYYYYi '.4fdfJ0 _ LIi.StT5 A COr4RiERCIALGEhfERALLIABIUTY _. EACH CCCURRENCY S 1,040,000 CLAIMS AIDE OCCUR X X WPP1199313 0913012015 08131312016 _RAMIAGC 10REN-ED _-. -- _ GEN'L,AG—REG4TZOJITAPPLIES PER POLICY .%' �?t0- LOC. JcCT _ OTHER -Rcr.§ 3_S {cac- r3n_el_..__. f4=D1EXP,gnyoneparnj - GcNERF+LAGGREG.471=..� __ —_—...._. ....., ...__ PRODUC:a-C,'.1P10PAG� 0 __.. _— --. _- - �._ ._.. ...__G I 5 100,VVL _ . —... _ S 5,000 �5--- 2,(}00,0{10 •--_ -- -_ ..__. . S 2,000,00C _ _ AUTOMOS0 LELtAS;1 TY Go M.BINr-JS'hCLELIV17 A _X_. (Ea accgegti.__ 1,p0C+,U017 ANY AUTOWPP1199313 -' -;AWED 09/30/2015 09130!2016 _ 3ODILY Ifd1tlRY !Per peran ;i _ 5 _ ALL ; SCHEDULED.. AUTOS ;AUTCS NON-DVZ�ED .___. —... BODILYlt'.1URY{__Pcracddent)..5. .._ _... .__ .._ `{IREC:,t,rr'CS - ' AUTOS P:iOPwPTY DAM.AGc_. ..I'er aw:deng - X _ UMBRELLA LIAR �`.U.RPEtJCE A excess uArJ CL IMS r"ADE; VVUM1199314 09130t2015: 0913012016 $ 1,i101C},DtO(j i4, AGGREGATE _. - 1.000,000 _ 440; - Di=O � RErNTIGN s - ___... -_..— -.. __ RKERS COMPFIVSK1ION - 5 AND EMPLOYERS' UASILRY A YIN. X -- ANY PROPRIETORrARTNEWEXE-CUTtVE oFIF-ICERM043ERExcLUDErr NIA 09t30fZD15 0913€1f2ff1S EL P-ACHAMDEI : s1,000,000 (Mandatary in NH} _. W_.'l,fl{l{i,illitl If ve5, describe unler EL D3EAS5 - EA EMR OYEE. 5.,_ OESCR3P1'ION OF OFE%ATIOiJS b3l3t1 E.L cD,'SEASE • PO; Y LiMiT_--_S 1,000,044 DESCRIPTION OF OPERAT107Z / LOCATIONS I VEMCLES IACORD 161, AddLionxi Remarks Schedu:e, may be attached if mar:: spoon is rege;red) "ity Of Moreno Valley, the Moreno Valley Housing Authority, and the Moreno Valley Community Services District, their officers, employees and agents are ncluded as Additional Insured where required by written contract. Coverage is primary and non-contributory and a Waiver Of Subrogation applies as required Jy written contract. GEIRTIFICATE HOLDER - CANCELLATION City of !Moreno Valley Purchasing & Facilities Division Attn: Virginia Garcia 14177 Frederick Street Moreno Valley, CA 92552-0805 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED =BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AuT710RaED REPRESENTATIVE 0 1988-2094 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD Page 231 The Genuine, The Original. r3 February 12, 2010 Re. LEED (Leadership hi Energy and Environmental Design) lufoTma6on related to Overhead Dour Products Please reference the information below on the Taw -inatUrials used in the production process of our doors. T his inf'ol-mation will serve to assist you in preparing documentation relatcd to Recycled Content for LnD submittals should you receive sne:h requests. Overhead Dour Corporation purchases steel that is produced from a BOF (Basic Oxygen Furnace) mill and Fm EAF (Electac Arc Furnace) mil-. The recycled material content used ;;n each process is as follow!s� BOF Milt; use: a 23.0% post eonsu ner recycled material 0 7.3% post industrial recycled material z 30.0% Total recyGierl material EAF' UIs use: 21 58.6% post consumer recycled material 32.6°1 post iaadustrial recycled materia: 91.2% Total recycled material Typically, wa- purchase approximately 50% of our steel from each type of mill; therefore, 0n avera4e. crus steel products Dade the following ma}ceup: 40.8% post consumer recycled material 19.95% post industrial recycled material 60.75% Total recycled material. Tlr s information can also he 5amid onliue at t��� x.recvcle-stcel.ora. The percentage of recycled content in our altuniarttm. extrusions is 28% on average by weight. This )vas calculated usizig tae allowing: 40% Prune Billet used in our rnanufacturLg on average: 0 0% past -consumer recycled content 0 0% pre -consumer recycled content a 60% Secondary Billet used in Baur manufacturing on average: o <10%post-cona3ur-errecyoled cflritent a 75°fn pre-cansumerrecyclwd Gontent u V erhnr Ocar "C-Caraticr. A scabs€eft ay a' Sar:.sa ShUT2r CancreUG"t GE s�_ EflRaP [� �} T`IIIIC � ?fol S, Frkte y 6 seay 12: S_'iCe 2oQ =_vrC50!e, 7Y. 7sC67 1:59-54:-7Zo0 =ax 1:59-5$5-7267 VAVW- Vei headdaarxam Page 232 I ERD 1.r6brmatiou gage 'pproximately 80% of our steel is produced tat the Ual*Led States, wad the balance (20%) is produced in Asia. The pant used on our doors does not meet the CSS -11 standard, as Tris at)lies to field applied paints only. Our pants are applied in :a coil coatiiilg process prisar to alae manufactuiin- of tl�e door_ The rubber seals used on our doors do trot contain any recycled materials. The a!ass used in our doors is produced from approx ?0-25% recycled €naterials. The adhesives and seala is used in the manLfacturiug of our doors contai,-j no hazardous substn-nces. The rig d polyurethane foam insnino-n in our door contains no recycled materials- NOTE: aterials_14OTE: !—he polyurethwne foam is a 100% water -blown system; it does =sot contain any CPC's or HCFC's — ozone depleting agents. The faann also, does not contain any V0C's (Volatile O,-;an.c Compounds). If you have Pay q es+.ions, please fuel wee to call. rue at °vQ-935-3667. Sincerely, t� eph Tteile}7 Director of Mint, -rials Page 233 lfr�-rtr�urnCsi�rc� 1�Y !Ma: Cll 24, 2010 Re: LEED (Leadership iI1 EneriT and Envircninental Desi) I formation -Related to Overhead Door and Ge;aie Garage Door Operators Please refez ecce the inioxz2xarion below on the rare materials used in the production process for aur garage door operators. This infoimat;on tiwdl serve to assist you in preparing documentation related to recycled content for LEED submittals should you receive such requests. Oven head Door Corporation, Tile Genie Company -purchases products made of steel that is produced ii•om, a BOF (Basic Oa-=gen 7,«rnace) faill anet a a E,�F (EIect�:ic Axe Furnace) mill. T tie recycled maier ial content used n eacla process is as follows: BOF dills use: 23.0» post consumer recycled material. 7-30,0 _,)ost industrial recycled material :10.0% total recycled material F.nd- dills use: �S.6£,- post consumer recycled inateriad 32.65fl I 0 post industr'al recycled Material x.2% total ; ecycled-aaterial Our components are a mLx of mill use. T herefore, on average our metal fabricated products have the follo�-Ang rnaice up: o. post consumer recycled rnater-' 0 iC . z'6 post hadus trial recycled material 60.7 total recycled material Thisz inforrnat-ion can be found ophne at �, r�� recyc'e-steel.or�. Muminurn used for e-xftrusions has X84 recycled content. 'Eris was calculated using the fCSio� r"in� 40% Piixne billet used to our rxanuffactur=ng an average: ^., o% -Dost-consumer recvcled content o oAo" !)re-co'nsum. errecycle con_ten't 0%,01•11ead Dour CO3'[)onlfo,n, Gunk, The Genie Connp�ny '=73-- Ulm PsrK Wv-,4. Aliinncf!, 8"lui .156:)1 Page 234 Xagz �Zwg Mxzd, �,, A G��(tl�tI1C1P.3"LItI:c? %��'f 6056 Prime billet used to our ntanuiacturzntr on average: * <10% post -consumer recd=cled canters 7Vo pre -consumer recycled content Plasrc co.=nponenys are nxade VP'th 10/0" reb—ind/recycled content. r rtatd materials lre8 recycled base and �;c of the;itcr board is ot0�%n co,.sufner rep-veled material, ?Tatars have 3 cc' recycled contextt at the base metal levels. i city of Rancho Cucamonga Request for Proposals ("RFP" ) #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair "'EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors. 1 do not have specific knowledge of confidential information regarding RFP responses received in response to the Request for Proposal "'RFP" #18/3.9-016 for Overhead Door and Gate Maintenance and Repair. 1 agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP response, or removal of same from designated areas. 1, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. (Print Name) (Relationship to the City) (Relationship to the Vendors) (Signature) (Date) Must be included in /'ural RFP submittal - Submittals Due. March 28, 2019 by 3:00 pm Page 20 of 28 Page 236 City of Rancho Cucamonga Request for Proposals ("RFP") 418/19-016 for Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT 13" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY Mark the appropriate choice, below: ill Vendors accepts the PSA without exception. M Vendors proposes exceptions to the PSA. Summarize all exceptions on a separate document. Enclose a written summary of each change and title as "Exception Summary", which shall include the Vendor's rationale for proposing each such exception. Each exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the submitted summary may deem the response as non-responsive. Signature Printed Name Title la,— Date "must be included in final RPP submittal. Submittals Due: March 28, 2019 by 3:00 pm Page 21 of 28 Page 237 of City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead boor and Gate Maintenance and Repair ACKNOWLEDGMENT"'EXHIBIT C" OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDEt tSPECIFIED the C" the (President, Secretary, Manager, Owner or Representative) (game of Company, Corporation or Owner) certify that the Specifications and General Provisions regarding insurance requirements as stated within the Professional Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") 8/19-016 for Overhead Door and Gate Maintenance and Repair have been read and understood and that our Vendors is able to provide and maintain the coverage as specified in the PSA. Failure to provide said covers e upon re nest to finalize the PSA prior to award shall be sufficient cause for i nmediate disqualification of award. Failure to maintain said coverage shall result in termination of the contract. Signature 7--,-4-- Printed Mame Title Date Must be included in final RFP submittal. Submittals Due: March 28, 2019 by 3:00 pm Page 22 of 28 Page 238 City of Rancho Cucamonga Request for Proposals ("RFP") #18/1.9-016 for Annual Overhead Door and Gate Maintenance and Repair The Vendors hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any. Vendors understands failure to acknowledge any addenda issued may cause the RFP response to be considered non-responsive. It is the Vendor's responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Signature 4 r Printed Name 6100 Title2 r Date Must be included in final RFP submittal. Submittals Due: March 28, 2019 by 3:00 prn Page 23 of 28 Page 239 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-016 for Annual Overhead Door and Gate Maintenance and Repair 1 certifythat neither (Venders) nor any of its proposed subcontractors s are currently under suspension or debarment by any state or federal government agency, and that neither Venders nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Venders or any of its subcontractors subsequently are placed under suspension or debarment by a focal, state or federal government entity, or if Vendors or any of its subcontractors subsequently become delinquent in California taxes, our Proposal may be disqualified. i Signature A e" 7 Printed Dame Title Date Must be included in final RFP submittal. Submittals Due: March 28, 2019 by 3:00 pm Page 24 of 28 Page 240 City of Rancho Cucamonga Request for Proposals ("RFP") 418/19-016 for Annual overhead Door and Gate Maintenance and Repair It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this RFP response at their option for equipment or services at the RFP response price for a period of days. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City of Rancho Cucamonga is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its oven order placement and payments of the Vendors. Successful Vendors will extend prices as proposed herein to other governmental agencies, please specify. Y'S NO Must be included in final RFP submittal. Submittals Due: March 28, 2o19 by 3:00 pm Page 25 of 28 Page 241 City of Rancho Cucamonga Request for Proposals ("RFP") 418/19-016 X or Annual Overhead Door and Gate Maintenance and Repair "EXHIBIT G„ SIGNATURE OF AUTHORITY The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFP response. Must be included in furcal RFP submittal Submittals Due: March 14, 2019 by 3:00 pm Page 26 of 28 Page 242 Mt�yw L. DoPrOM WIGbael I Mayor fro Tom =ynne Ei. Kennedy Counj:lk Members Rpm A. Rokh(son, KrWi" D. SCIOtt, SOM SP09`10 City ManagerJohn R: Giihwn 10.500 c.iy;c Center WV6 I R0460 CQwmongo, CA 91730 1 901_A7T2700 I www-G,"fRC."S April 11, 2019 inland Overhead Door Attn: Ryan Sherrett 12401 S. La Cadens D(. Colton, CA 92587 Phone, 909-783-3131 Email: ryan@iohd.com Re. Request for Best and Final Offer ("BAFO."), for Request for Proposal ("W") #IS/19-016 for Annual Overhead Door and Gate Maintenance and Repair. Dear Mr. Sherrett, The City of Rancho Cucamonga (hereinafter the "City") would liketo invite inland Overhead boor to submit a 9AF0 for the above-mentioned RFP. All. provisions, instructions, requirements, terms and conditions of the RFP are applicable to this BAFO unless otherwise noted herein. BAFO Request instructions* An integral part of determining an award for a project of this magnitude is the cost factor. Therefore, it Is at this time that the City ask you to revisit your original cost proposal and offer any cost savings or discounts that could be provided to the City without cutting back on quality of services. Please submit your BAFO pricing utilizing the same format as indicated in your original cost proposal as included below. BAFO responses are . due on or before Monday, April 15, 2019 by 9:00 am via email to Debbie. Grunes @citVofrc.us, Please do not hesitate to contact me should you have any questions or required clarifications regarding the Instructions for this BAFO, Thank you aga'in for participating in the City's RFP process, T' ou, Ruth Cain, CPPB, Procurement Manager City of Rancho Cucamonga Procurement Division Page 243 Mayor L. Dennis Michael I Mayor Pro Tem Lynne B. Kennedy Council Members Ryan A. Hetchisan, Kristine 0_ Scall, Sam SPagnalo City ManagerJohn R. Gillison 10500 Civic Center D(wa I Ronriro Cucamonga, CA 91730 1909.477.2700 I W—CityolRC.us Item Description Quarterly Preventive Maintenance for Public Warks Service Center Quarterly Preventive Maintenance for Civic Center/Public Safety Quarterly Preventive Maintenance for Station 171 UOM QTRLY QTRLY QTRLY QTY Unit Price 4 �3�• 40 4 [ a) 4 ao Total (��' 3-756.00 ?5(0 . 00 Quarterly Preventive Maintenance for Station QTRLY 4 mac ' q� - C -V 172 Quarterly Preventive Maintenance for Station QTRLY 4 3(� ao a l[. qo, oe, 173 Quarterly Preventive Maintenance for Station QTRLY 4 375 or � 15-00, 174 Quarterly Preventive Maintenance for Fire QTRLY 4 3Zo oa J /ZQ tro 1 Shops Quarterly Preventive Maintenance for Station QTRLY 4 CIO IT 11541 175 Quarterly Preventive Maintenance for Station QTRLY 4 �q aG ! cs(a ua 176 Quarterly Preventive Maintenance for Station QTRLY 4 23 / 6 177 Regular hourly rate for scheduled or Hour 1 0 emergency equipment maintenance services performed Monday through Friday (excluding recognized City holidays) between the hours of 7:00 A.M. and 3.30 P.M. After hours rate for scheduled or emergency Hour 1 equipment maintenance services performed at times other than regular working hours, excluding recognized City holidays. Hourly rate for scheduled or emergency Flour 1 373,00 equipment maintenance services performed on Holidays - all hours, (Recognized City holidays only Other Charges {please specify) )eevrr Cather Charges (please specify)�45-909-Ii11'r A Page 244 DATE: June 5, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Lori Sassoon, Deputy City Manager/Administrative Services Robert Neiuber, Human Resources Director SUBJECT: CONSIDERATION OF RESOLUTION MODIFYING PAYING AND REPORTING THE VALUE OF EMPLOYER PAID MEMBER CONTRIBUTIONS TO CALPERS FOR ALL MISCELLANEOUS EMPLOYEES WITHIN THE TEAMSTERS LOCAL 1932 BARGAINING UNIT. RECOMMENDATION: Staff recommends the City Council approve a resolution modifying paying and reporting the value of employer paid member contributions to CalPERS for all miscellaneous employees within the Teamsters Local 1932 Bargaining Unit. BACKGROUND: The City has a written labor agreement which specifically provides for the normal member contributions to be paid by the employer and report as additional compensation. On July 4, 2011, the City Council approved Resolution 11-063 which modified paying and reporting the value of Employer Paid Member Contributions (EPMC) for employees who met the conditions as set forth below: • 8% of the normal contributions as EPMC and report the same percent of compensation earnable as additional compensation for employees hired prior to September 1, 2010; • 7% of the normal contributions as EPMC and reporting the same percent of compensation earnable as additional compensation for employees hired on or after September 1, 2010; • 6% of the normal contributions as EMPC and reporting the same percent of compensation earnable as additional compensation for employees hired on or after July 4, 2011. Recently, the City met and conferred in good faith with representatives of Teamsters Local 1932 and reached an agreement for a one-year contract. During the negotiations of this Memorandum of Understanding, it was agreed to modify the Employer Paid Member Contributions (EPMC) for all Teamsters Local 1932 bargaining unit members effective the first full pay period in June 2019 as set forth below: • The City will pay 3% of the CalPERS member contribution for employees hired on or after September 1, 2010, and employees will pay 5% of their PERSable compensation towards the CalPERS member Page 245 contribution. • The City will pay 3% of the CalPERS member contribution for employees hired prior to September 1, 2010, and employees will pay 5% of their PERSable compensation towards the CaIPERS member contribution. • The City will pay 2% of the CalPERS member contribution for employees hired on or after July 4, 2011, and employees will pay 5% of their PERSable compensation towards the CaIPERS member contribution. ANALYSIS: The City recommends the City Council approve the resolutions modify paying and reporting the value of employer paid member contributions for all Teamsters Local 1932 bargaining unit members as specified in the Memorandum of Understanding. FISCAL IMPACT: These changes will result in cost savings for the City by reducing EPMC. COUNCIL GOAL(S) ADDRESSED: ENHANCING PREMIER COMMUNITY STATUS The City is responsible for providing exceptional employee benefits to ensure that the City of Rancho Cucamonga continues to be a premier employer for the community. ATTACHMENTS: Description Attachment 1 - Resolution 19 -XXX Page 246 RESOLUTION NO. 19- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, MODIFYING PAYING AND REPORTING THE VALUE OF EMPLOYER PAID MEMBER CONTRIBUTIONS FOR ALL MISCELLANEOUS EMPLOYEES WITHIN THE TEAMSTERS LOCAL 1932 BARGAINING UNIT WHEREAS, the City Council of the City of Rancho Cucamonga has the authority to implement Government Code Section 20691; and WHEREAS, the City has written labor agreements which specifically provide for the normal member contributions to be paid by the employer; and reported as additional compensation; and WHEREAS, one of the steps in the procedure to modify Section 20691 is the adoption by CITY of a resolution modifying paying and reporting the value of modified Employer Paid Member Contributions (EPMC) for employees who meet the conditions set forth; and WHEREAS, the City has identified the following conditions for the purpose of its election to pay EPMC: • This benefit shall apply to all miscellaneous employees within the Teamsters Local 1932 bargaining unit. • This benefit shall consist of paying 3% of the normal contributions as EMPC, and reporting the same percent (value) of compensation earnable* (excluding Government Code Section 20636(c)(4) as additional compensation for employees hired prior to September 1, 2010. • This benefit shall consist of paying 3% of the normal contributions as EMPC, and reporting the same percent (value) of compensation earnable* (excluding Government Code Section 20636(c)(4) as additional compensation for employees for employees hired on or after September 1, 2010. • This benefit shall consist of paying 2% of the normal contributions as EMPC, and reporting the same percent (value) of compensation earnable* (excluding Government Code Section 20636(c)(4) as additional compensation for employees hired on or after July 4, 2011. • The effective date of this resolution shall be June 10, 2019. Page 247 DATE: June 5, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Linda A. Troyan, MMC, City Clerk Services Director SUBJECT: CONSIDERATION TO CANCEL THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL ON JULY 3, 2019 AND OCTOBER 16, 2019. RECOMMENDATION: Staff recommends the City Council cancel the July 3, 2019 and October 16, 2019 Regular Meetings of the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City Council. = 61 KC]0011"I The City Council sits as the Fire Board, Housing Successor Agency, Successor Agency, and Public Financing Authority. Regular Meetings of the City Council are held on the first and third Wednesday of the month. ANALYSIS: This year the League of California Cities' Annual Conference will be held on October 16, 2019, in Long Beach. Since this important conference conflicts with the October 16, 2019 City Council meetings, it is recommended the City Council cancel the October 16, 2019 meetings. Due to the July 4th holiday, staff recommends canceling the meetings set for Wednesday, July 3, 2019. The City Clerk's Office will provide the appropriate legal notification of the change. FISCAL IMPACT: Not Applicable. COUNCIL GOAL(S) ADDRESSED: Not Applicable. Page 248 DATE: June 5, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Ruth Cain, CPPB, Procurement Manager Cheryl Combs, Procurement Technician SUBJECT: CONSIDERATION TO DECLARE SURPLUS FOR VEHICLES AND EQUIPMENT THAT HAVE BEEN DEEMED NO LONGER NEEDED, OBSOLETE OR UNUSABLE. RECOMMENDATION: Staff recommends the City Council approve to declare surplus for vehicles and equipment that have been deemed no longer needed, obsolete or unusable. BACKGROUND: The City Council has provided authorization to the Procurement Manager to dispose of City items that have been deemed as obsolete and unsuitable for City use. Methods for disposing of surplus are to exchange for or trade in on new supplies, transfer to another department or offer for sale on a competitive bid basis. After a reasonable effort, and if no bids have been received, Procurement may dispose of surplus for the highest scrap value. The City may also sell surplus property to any other governmental agency at a fair market value without any other bids or donate surplus property to any agency or entity which is exempt from federal income tax, with the approval of City Council. ANALYSIS: The items to be considered for surplus at this time are vehicles and equipment that have been submitted by Public Works Services and the Fire District. They have been deemed no longer needed, obsolete or unusable. If the City Council agrees, these items will be disposed of through auction or best method as determined by the Procurement Manager. FISCAL IMPACT: In FY 17/18 the total surplus amount sold was $70,348. To date, in FY 18/19, surplus has accumulated $59,677 in sales through the Public Surplus auction site. COUNCIL GOAL(S) ADDRESSED: Reusing, recycling, and reselling surplus items supports Council's goals for mid-range and long-term planning by providing revenue back into the City's General Fund. ATTACHMENTS: Description Surplus Log Page 249 Page 250 UNIT # YEAR VEHICLES/EQUIPMENT VIN # 95-07 2007 Ford Escape Hybrid 1FMYU49H17KA50360 98-07 2007 Ford Escape Hybrid 1FMYU49H47KB61632 84-00 2000 Ford Explorer 4WD 1FMZU71X5Y2B75721 117-09 2009 Saturn Vue 3GSCL33P89S528376 416 2000 Chevy Astro Van 1GNDM19WOYB200340 603 2009 Ford F-550 Graffiti Truck 1FDAF56Y19EA42945 809 1999 Ford E-250 Cargo Van 1FDAF56Y19EA42945 1101 1997 Ford Crown Victoria 2FALP73W5VX210173 1413 2006 Ford Explorer 1FMEU72EX6UB31980 1965 2003 Ford Explorer 1FMZU73W63ZBO7232 2120 2003 Toyota Prius JT2BK18U930088088 2633 2006 Ford F-550 Graffiti Truck 1FDAF56Y76EC42675 2634 2008 Ford F-550 Sign Truck 1FDAF56Y68EA86650 3619 2006 Ford F-350 Utility Truck 1FDWX34536EB93720 1653 2000 International Chassis Patch Truck 1HTSDAAR51H389837 1635 2000 Ford E-350 Aerial Boom 1FRTSE34L3YHB31761 1645 1996 Case Equipment 4x4 Skip Loader JJG0223840 Page 251 Additional Material: City Council Consent Calendar (Item G13) DATE: June 5, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Ivan Rojer, Fire Chief Mike McCliman, Deputy Fire Chief Pamela J. Nibert, Management Analyst III SUBJECT: CONSIDERATION TO REJECT ALL BIDS RECEIVED FOR THE CONSTRUCTION OF THE PUBLIC SAFETY FACILITY AND AUTHORIZATION TO RE -ADVERTISE THE "NOTICE INVITING BIDS". RECOMMENDATION: Staff recommends that the City Council reject all bids received for the construction of the public safety facility and authorize the City Clerk to re -advertise the "Notice Inviting Bids". BACKGROUND: As the Fire Board/City Council will recall, on February 6, 2019, the Fire Board/Council took action to approve plans, specifications and estimates and authorized the City Clerk to advertise a Notice Inviting Bids for the construction of the Public Safety Facility. This facility will provide a fully functioning community-based facility on the west side of the city. The Notice Inviting Bids was published on March 26, 2019 and April 2, 2019. On May 7, 2019, the City Clerk's Office opened the bids. ANALYSIS: The lowest responsive base bid, from AWI Builders, Inc., was $11,390,411, plus $525,000 in construction allowance. On May 10, 2019, a bidder, RC Construction, Inc., submitted a formal protest against the bid proposal submitted by AWI Builders, Inc. On May 30, 2019 the Law office of Lester & Cantrell formally submitted a letter on behalf of Robert Clapper Construction outlining several reasons why AWI should not be found as a "responsible bidder" and AWI's bid should therefore be rejected. They submitted documentation of a complaint filed against AWI on February 20, 2018, in Orange County Superior Court. The complaint alleges "violations of business and professional code section 17200 (unlawful, unfair and fraudulent business practices). Interviews by staff of AWI and the legal representatives were done following the new information. The City Council/Fire Protection District has absolute discretion to reject all bids and to re -bid the project. According to the Information for Bidders 000200 Bid Issuance Set: 11. AWARD OF CONTRACT OR REJECTION OF BIDS A. If awarded, the contract will be awarded to the firm submitting the lowest responsive and responsible Bid whose complies with the bidding requirements contained herein. The RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, however, reserves the right to reject any or all bids and to waive any irregularities and informalities in any Bid or in the Bidding for any reason when deemed to be in the public's best interest. The dates provided to publish in Attachment 1 — Notice Inviting Sealed Bids are contingent upon final bid document preparation and are subject to change. No changes in the plans are anticipated. Additional Material: City Council Consent Calendar (Item G13) FISCAL IMPACT: None. COUNCIL GOAL(S) ADDRESSED: This item addresses the Fire Board/Council Goal of public safety. The relocation and rebuilding of the San Bernardino Road Fire Station (172) has been a strategic Fire Board goal since 2005. Further, the City Council has continuously sought to provide a high level of Sheriff patrol and enforcement throughout the city. The addition of this facility now provides a community-based station within the eastern, central, and western areas of the city. This will support the goal for timely, efficient and effective response and enhanced public safety for the community. ATTACHMENTS: Attachment 1 — Notice Inviting Sealed Bids Additional Material: City Council Consent Calendar (Item G13) Attachment 1 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT/CITY OF RANCHO CUCAMONGA NOTICE INVITING SEALED BIDS Notice is hereby given that the Rancho Cucamonga Fire Protection District ("District") and City of Rancho Cucamonga ("City") will receive sealed bids for the Construction of the Public Safety Facility - or services set forth herein, subject to all conditions outlined in the Bid Package, Plans and Specifications. 1. PROJECT Name — Public Safety Facility Construction — Scope of work to be performed consists of complete construction, per plans and specifications, on vacant lot. Engineer's Estimate is $15,893,117. A total of 335 working days to complete the project. 2. OBTAINING BID DOCUMENTS: In an effort to go green and paperless, digital copies of the plans, specifications, and bid proposal, including any future addenda or revisions to the bid documents, are available by going to www.ciplist.com and signing up, by going to Member Login or Member Signup (it is free), then choose California, then scroll down to San Bernardino County and click on Browse Cities, then scroll down to Rancho Cucamonga and click on City Projects, then click on the Project of interest under the Title and follow directions for download. Note, copies of the plans, specifications, bid proposal, addendums and revisions will not be provided, digital copies must be downloaded from the above website then printed. Prospective bidders must register for an account on www.ciplist.com to be included on the prospective bidder's list(s) and to receive email updates of any addenda or revisions to the bid documents. Be advised that the information contained on this site may change over time and without notice to prospective bidders or registered users. While effort is made to keep information current and accurate and to notify registered prospective bidders of any changes to the bid documents, it is the responsibility of each prospective bidder to register with www.ciplist.com and to check this website daily through the close of bids for any applicable addenda or updates. No proposal will be considered from a Contractor to whom a proposal form has not been issued by the District/City to registered prospective bidders from www.ciplist.com. 3. SEALED BIDS: will be received at all times during normal business hours prior to the Bid Opening, at the Office of the City Clerk, City Hall, 10500 Civic Center Drive, Rancho Cucamonga, CA 91730-3801. The outside of the Sealed Bid shall be clearly marked with the Project Name. It is the responsibility of the Bidder - Contractor to confirm receipt of the Bid Package in the City Clerk's Office prior to the date and time of the 4.BID OPENING at 2:00 p.m. on Tuesday, July 16, 2019. 5. CONTRACTOR LICENSE: In accordance with provisions of Section 3300 of the California Public Contract Code, the City has determined that Contractor shall possess any and all contractors licenses, in form and class as required by any and all applicable laws with respect to any and all of the work to be performed under this contract including, a "Class -B" (General Building Contractor) License in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000 et. seq.). 6. PREVAILING WAGES: In accordance with the provisions of Section 1770, et seq., of the Labor Code, the Director of the Industrial Relations of the State of California has determined the general prevailing rate of wages applicable to the work to be done. The Contractor will be required to pay to all persons employed on the project by the Contractor sums not less than the sums set forth in the documents entitled "General Prevailing Wage Determination made by the Director of Industrial Relations pursuant to California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773, 1773.1."These documents can be reviewed in the Fire Department or may be obtained from the State (go to: www.dir.ca.gov, "Statistics and Research"). 7. BID SECURITY: Each bid shall be accompanied by bid security in the form and amount specified in Public Contract Code Sections 20170 and 20171. See Bid Package for details. 8. PAYMENT BOND and Completion Bond: A Payment Bond and a Completion Bond, each in the amount of 100% of the contract amount, will be required of the Contractor. 9. CONTACT - Questions regarding this Notice Inviting Sealed Bids shall be directed to Project Manager: Mike McCliman, Deputy Fire Chief (909) 477-2770. The District/City, reserves the right to reject any bid or all bids and to waive any informality or irregularity in any bid. Any contract awarded will be let to the lowest responsive and responsible bidder. Attest: Janice C. Reynolds, City Clerk, City of Rancho Cucamonga; Publish: Tuesdays- June 18, 2019 and June 28, 2019. DATE: June 5, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Ivan Rojer, Fire Chief Mike McCliman, Deputy Fire Chief Pamela J. Nibert, Management Analyst III SUBJECT: CONSIDERATION TO ACCEPT THE BID SUBMITTED BY AWI BUILDERS INC., OF BURBANK CALIFORNIA, AND AWARD AND AUTHORIZE THE EXECUTION OF A CONTRACT TOTALING $14,748,160 FOR THE PUBLIC SAFETY FACILITY CONSTRUCTION PROJECT. RECOMMENDATION: Staff recommends consideration of approval to accept the lowest and most responsive bid from AWI Builders Inc., of Burbank California, and authorize the execution of a contract in the amount of $13,932,411 (base bid $11,390,411 plus a $525,000 allowance) and alternate bid No. $2,017,000) and an additional contingency of $815,741 (total 10% contingency) and appropriate an additional $2,377,540. BACKGROUND: As the Fire Board/City Council will recall, on February 6, 2019, the Fire Board/Council took action to approve plans, specifications and estimates and authorized the City Clerk to advertise Notice Inviting Bids for the construction of the Public Safety Facility. This facility will provide a fully functioning community based facility on the west side of the city. The Notice Inviting Sealed Bids was published on March 26, 2019 and April 2, 2019. On May 7, 2019, the City Clerk's Office opened the bids. ANALYSIS: The lowest responsive base bid, from AWI Builders, Inc., was $11,390,411, plus $525,000 in construction allowance, with authorization for an additional $614,041 contingency, for a total of $12,529,452. Alternate bid No. 1 was $2,017,00 with authorization for an additional $201,700 contingency for a total of $2,218,700. District staff, along with the District's Construction Management firm and Architect for the project, have reviewed all submitted documents and have found that AWI Builders, Inc. to be both responsive and responsible in their bid package. On May 10, 2019, a bidder, RC Construction, Inc., submitted a formal protest against the bid proposal submitted by AWI Builders, Inc. District staff and legal counsel reviewed the protest and have determined the protest to lack merit. FISCAL IMPACT: Funds are allocated in the FY 2018/19 Adopted Budget in Fire Protection Capital Fund/Fire Administration/FD: Public Safety Facility Account No. 3288501-5650/1733288-6314 in the amount of $11,400,000 and Law Enforcement Reserve/Capital Project/Public Safety Facility Account No. 1017701-5650/1733017-0 in the amount of $3,600,000 and appropriate an additional $2,377,540 from the Law Enforcement Reserve/Capital Page 252 Project/Public Safety Facility account. COUNCIL GOAL(S) ADDRESSED: This item addresses the Fire Board/Council Goal of public safety. The relocation and rebuilding of the San Bernardino Road Fire Station (172) has been a strategic Fire Board goal since 2005. Further, the City Council has continuously sought to provide a high level of Sheriff patrol and enforcement throughout the city. The addition of this facility now provides a community based station within the eastern, central, and western areas of the city. This will support the goal for timely, efficient and effective response and enhanced public safety for the community Page 253 DATE: June 5, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Alberto Espinoza, Assistant City Engineer Justine Garcia, Management Analyst II SUBJECT: CONSIDERATION TO DISCONTINUE FURTHER EFFORTS TO INSTALL A PEDESTRIAN BRIDGE ALONG THE DEER CREEK CHANNEL REQUESTED TO BE LOCATED BETWEEN THE PACIFIC ELECTRIC TRAIL AND HIGHLAND AVENUE. RECOMMENDATION: The Public Works Subcommittee recommends the City Council direct staff to discontinue any future efforts regarding construction of an additional bridge connection over the Deer Creek Channel requested to be located between the Pacific Electric Trail and Highland Avenue crossing as it is cost - prohibitive. BACKGROUND: In October 2017, a request was made to the Parks and Recreation Commission by Mr. Clinton Bartow for the installation of a pedestrian bridge across the Deer Creek Channel between Highland Avenue and the Pacific Electric Trail (PE Trail) to provide easier and safer access to Victoria Groves Elementary School. Following up on the request and subsequent meetings in person and by phone, staff from the City Manager's Office, Community Services Department, and Engineering Services Department have performed an extensive amount of research to determine the need and financial viability for the installation of the requested bridge. This research, discussed in the analysis section below and in further detail in the attached Public Works Subcommittee staff report, was presented to the subcommittee on April 17, 2019 for consideration. ANALYSIS: In addition to the financial feasibility of installing the requested pedestrian bridge discussed below, staff also evaluated the need for the bridge based on the reasons provided by the requestor including the desire for an easier and safer path for residents and children living on the west side of the Deer Creek Channel to walk or ride to Victoria Groves Elementary School and the adjacent Victoria Groves Park and improved emergency access for police and fire services to those using the channel access road as well as to the adjacent neighborhoods. The requested bridge would be located across Deer Creek Channel approximately half way between Highland Avenue and the PE Trail. There are two existing points of connection across the channel, located approximately 0.8 miles apart at Highland Avenue and at the PE Trail, for pedestrians and bicyclists crossing from one side to the other within this community. One concern raised by the requestor was the need for pedestrians and bicyclists to interact with traffic to get to and from the Page 254 school and park. Both connection points allow for a path to these destinations without such an interaction starting from the entry point of the paseo located off of Stanislaus Place on the west side of the channel. Further, an analysis was performed to determine the benefits of installing a bridge on the walking distance to school. Based on this analysis, the average student's walk to school would be reduced by less than a quarter mile. A more detailed discussion of the analysis along with exhibits is included in the attached Public Works Subcommittee staff report. In response to the requestor's suggestion that a new bridge would provide improved emergency access, staff contacted the Rancho Cucamonga Fire Protection District. In reviewing the request and existing conditions with District staff, it was determined that an additional bridge would not enhance the Fire District's ability to respond to emergencies in the neighborhoods on either side of the channel. With a developed street network, improvements to the channel on both sides, and the bridge not being designed for heavy vehicle loading, it is unlikely that Fire District vehicles would use the requested pedestrian bridge to cross the channel. In order to determine viability of the project from a financial perspective, staff contacted representatives from the California Transportation Commission (CTC). The CTC manages the states Active Transportation Program (ATP) which awards State and Federal grant funding for active transportation projects for improving roadways and trails to promote walking and bicycling. All previous ATP Calls for Projects have been highly competitive with the most recent awarded projects receiving a minimum score of 89. Based on the context of the requested bridge, the limited benefit to children walking to school (projected to be 40 students or 6.5% of the current enrollment), and its location outside of the Disadvantaged Community Area, it was estimated that the project would at most received a score of 65. Given the anticipated lack of competitiveness for such a project and the staff time required to prepare and submit an application through the ATP process (approximately 40 hours), staff would not recommend pursuing preparation of an ATP application. Construction of the requested bridge would fall within the jurisdictions of both the San Bernardino County Flood Control District (SBCFCD, owner of the Deer Creek Channel right-of-way) and the U.S. Army Corps of Engineers (USACE, with jurisdiction over waters of the U.S.). Staff reached out to both agencies to determine feasibility of obtaining the required permits. After describing the requested bridge project and its context, representatives from both agencies indicated that they would not have concerns issuing permits subject to meeting certain design conditions and requirements. The following timelines and cost estimates have been compiled based on staff research and discussions with SBCFCD and USACE. Action Item Estimated Time Estimated Cost Environmental Process 3 to 6 months $20,000 Structural & Engineering Design 3 to 6 months $100,000 Flood Control Review and Approval of Plans 3 to 6 months $5,000 US Army Corps of Engineers Review and Approval 12 to 16 months $0 Advertise, Construction, Flood Control Inspection 6 to 12 months $500,000 Estimated Totals 27 to 46 months $625,000 It should be noted that in conversations with the requestor and in the staff report for the Public Works Subcommittee Meeting, staff previously indicated that the requested bridge was not shown on a master plan. Based on information provided by the public at the subcommittee meeting, staff performed additional research and while the requested bridge was not shown in some master plans such as the Circulation Master Plan for Bicyclists and Pedestrians (prepared in 2015) or the Victoria Community Plan (adopted in 1981), staff was able to locate it in the Trail Implementation Plan (adopted in 1991) and Figure CS -3, the Hiking and Riding Trails Master Plan in the Community Services Section of the General Plan (adopted in 2010). Despite the bridge being shown in these plans, staff has not identified Page 255 any funding that had been set aside for its construction. FISCAL IMPACT: Installation of the subject pedestrian bridge would require anticipated expenditures estimated to range from $625,000 to $700,000. In addition to these capital costs, additional funding would need to be budgeted annually for the ongoing maintenance and ultimate replacement of the requested pedestrian bridge as it ages. As stated above, the potential to acquire State grant funds for this specific project is very low based on current project scoring guidelines and the number of projects submitted in each call for projects. Further, no funding has been set aside in other local funding programs such as development impact fees, developer deposits, landscape maintenance assessment districts, community facilities districts, or capital reserves, therefore, all costs would need to be funded out of the General Fund. Alternatively, should a viable funding source be identified by the requestor to fund construction of the bridge, staff could evaluate options for funding the future maintenance costs and provide a subsequent report to the City Council for consideration. Two potential sources identified during the Public Works Subcommittee meeting were school district funding and a neighborhood -initiated community facilities district. Barring identification of viable funding for the project, staff recommendation to discontinue further efforts would result in no fiscal impact to the City. COUNCIL GOAL(S) ADDRESSED: None. ATTACHMENTS: Description Attachment 1 - Vicinity Map Attachment 2 - Public Works Subcommittee Agenda Report Page 256 VICINITY MAP 1486P C 5 gyp:. Heaihef St � �" - � VP Ring P ,-Project Situ Gala Avc MvU oc 51 ATTACHMENT 1 '�umrsetsi�' w+neate or e5 S�Ori t� kenyn n way $ep hn Df Shay 5t — po _ r St 3 V 9 n 3 Vlnorra XF Viawla Groves r — Eleman[ary o sreaol Grapeland f S 3 Piedin0Ili 5t E h@arPr Sr L°�das a st oS falemun[w:. A Page 257 ATTACHMENT 2 STAFF REPORT DATE: April 17, 2019 TO: Public Works Subcommittee FROM: Alberto Espinoza, Assistant City Engineer INITIATED BY: Erika Lewis -Huntley, Management Analyst I II Justine Garcia, Management Analyst I I Sophia Freyre, Healthy RC Coordinator SUBJECT: DISCUSSION OF A PEDESTRIAN BRIDGE ALONG THE DEER CREEK CHANNEL, REQUESTED TO BE LOCATED BETWEEN THE PACIFIC ELECTRIC TRAIL AND THE HIGHLAND AVENUE CROSSING. RECOMMENDATION: Staff recommends the Public Works Subcommittee advise the City Council to discontinue any future efforts regarding an additional bridge connection over the Deer Creek Channel located between the Pacific Electric Trail and Highland Avenue crossing as it is cost -prohibitive. BACKGROUND: On October 23, 2017, Clinton P. Bartow attended a Park and Recreation Commission Meeting requesting the Commission construct a pedestrian bridge over the Deer Creek Channel between Highland Avenue and the Pacific Electric (PE) Trail. Mr. Bartow stated it would provide easier and safer access to Victoria Groves Elementary School and would clear up vehicle congestion near the school. In November 2017, Ashley Wysocki, Community Services Superintendent, reached out to Mr. Bartow requesting more information regarding his pedestrian bridge request. Mr. Bartow responded to Ms. Wysocki with two locations for proposed pedestrian bridges over the Deer Creek Channel. Ms. Wysocki put Mr. Bartow in contact with Jerry Dyer, Principal Civil Engineer over the Capital Improvement group within Engineering Services to continue the discussion of the requested pedestrian bridges. November 2017, Mr. Bartow proposed two pedestrian bridge locations to Mr. Dyer; one located near Salem Court and the second adjacent to the pedestrian path located between Rollins Court and Austin Court north of Victoria Groves Elementary School (Attachment 1). Mr. Dyer informed Mr. Bartow there were no plans or funding mechanism to construct two additional bridges crossing the Deer Creek Channel. Mr. Dyer informed Mr. Bartow that the City worked with the San Bernardino Flood Control District on constructing the channel access trails/roads on both sides within the PE Trail and Highland Avenue in 2014. Mr. Dyer understood the two existing connections require more walking and bicycling, but informed Mr. Bartow unfortunately there are no plans or funding to construct additional bridges along this stretch of the channel. Mr. Bartow asked Mr. Dyer what it would take for him to gain the support from the City to construct the pedestrian bridges between Highland Avenue and the PE Trail. Mr. Dyer forwarded Mr. Bartow's request to Alberto Espinoza, Assistant City Engineer. November 2017, Mr. Espinoza responded in an email to Mr. Bartow letting him know the City supports safe walkable areas and the City was successful in securing Safe Routes to School (SRTS) funds in the past to upgrade the maintenance access roads along the Deer Creek Channel, from Base Line Road to Highland Avenue, to Class I Bike trails which benefitted the surrounding community and Victoria Groves Elementary School. The City invested $250,000 into this part of the community. The email reiterated what Page 258 Page 259 PUBLIC WORKS SUB -COMMITTEE STAFF REPORT— DEER CREEK CHANNEL BRIDGE REQUEST April 17, 2019 Page 3 improvement category within any of our programs and that it is not an identified project in any past or future plans. Mr. Bartow was encouraged to continue grassroots efforts and staff also offered time and resources to help build up the Safe Routes to School program at Victoria Groves. In early February 2019, Mr. Bartow contacted Mr. Espinoza about the pedestrian bridge and his efforts for the City to assist him with a funding mechanism. Mr. Espinoza arranged a meeting with staff from the City Manager's Office, including Jennifer Camacho-Curtis the Community Affairs Officer, who was specifically requested by Mr. Bartow attend the meeting. On February 11, 2019, Mr. Bartow contacted the City Manager's Office to inquire about grant opportunities for his pedestrian bridge request. At this time, Mr. Bartow was only requesting one bridge to cross the Deer Creek Channel. Management Analyst II Justine Garcia contacted Mr. Bartow over the phone to speak about his continuing interest in having a pedestrian bridge constructed. Mr. Bartow stated that this bridge fell within the Healthy RC model of encouraging the community to choose walking, biking or rolling as an alternative to driving in a vehicle. Ms. Garcia informed Mr. Bartow that although a bridge could potentially increase the number of students that walk to school, there were already two safe routes provided by way of the PE Trail and Highland Avenue and that there are currently no funding sources that staff could identify to fund this project. Ms. Garcia directed Mr. Bartow to continue with the grassroots efforts that had been suggested by Mr. Espinoza in 2017. On February 11, 2019, Mr. Bartow called the Fire District and left a message for Fire Marshal Rob Ball, identifying himself as a Rancho Cucamonga resident and an employee of the Los Angeles City Fire Department. In his message, Mr. Bartow said that he wanted to discuss a bridge across the Deer Creek Channel. Mr. Ball returned the phone call and learned that Mr. Bartow was interested in the construction of new a bridge over the Deer Creek Channel between Highland Avenue and the PE Trail. Mr. Bartow said he felt a bridge across the Deer Creek Channel would increase fire access and asked if the Fire District would support the construction of such a bridge. Mr. Ball informed Mr. Bartow that decisions about bridges are made by the City's Engineering Department. Mr. Ball also reported to Mr. Bartow that the existing street network provides good access to the neighborhoods on both sides of the channel for firefighting and emergency medical services. Mr. Bartow said that he would get in touch with the Engineering Department. On February 13, 2019 Mr. Bartow contacted US Representative Pete Aguilar's Office about gaining support for the pedestrian bridge. He was referred to Fabian Villenas, Principal Management Analyst, in the City Manager's Office. Mr. Bartow informed Mr. Villenas that he was told SB1 funding could possibly pay for the requested pedestrian bridge. Mr. Villenas informed Mr. Bartow that this was incorrect and that at this time there is no identified source of funding that could possibly fund this bridge. On March 4, 2019, City staff met with Mr. Bartow and Ms. Sakaoghli at City Hall. City staff included Fabian Villenas, Jennifer Camacho-Curtis, Justine Garcia, Albert Espinoza, and Rebecca Fuller. At this meeting, Mr. Bartow clarified he was only interested in one bridge to cross the channel and he was looking for support from the City to acquire State Funding or have City Funds pay for the additional bridge to cross the Deer Creek Channel. At this meeting, Mr. Bartow provided staff with a new petition (Attachment 2) which states this new bridge will benefit the children who reside on the west side of the Deer Creek Wash who walk about 1.6 miles per day to get around the channel. The children will be able to access Victoria Groves Elementary and utilize Victoria Groves Park, reduce traffic impacts, and provide another access point for the Fire Department to respond to emergencies. During the meeting, Mr. Bartow also stated the existing trail is at a 3% grade and it is difficult for small children to walk such a long way around to the PE Trail and Highland Avenue. Mr. Bartow stated that he was advised by US Representative Pete Aguilar's office that there are available grants for this type of project using Safe Routes to School, SB1 Funding, and Active Transportation Program (ATP). Mr. Bartow would like this proposed bridge to be considered for some sort of grant Page 260 ANALYSIS: Page 261 Action Item Estimated Time Estimated Cost Estimated Totals 27 to 46 months $625,000 FISCAL IMPACT: Page 262 COUNCIL GOAL(S) ADDRESSED: ATTACHMENTS: Page 263 VICINITY MAP NOT TO SCALE 210 •f4a yan µsacn Pi A 7 Y® Nene y Project Site-, dal, Ave N,l d- s! ATTACHMENT 1 J -1, Sha'N jt aPnelly St o � � n 6 U C 3 WAIL Sa a tr V,uarla Gloves fitnwnlary School Grapeland Y T 0 3 a o Pledmnna St E S! W h�:reg st Laiu•lra $t �.In a,x favmall W.y 113r�� -i P.cifir. Ir mcplc T,l Page 264 ATTACHMENT 2 City of Rancho Cucamonga Petition for the Installation of a Pedestrian Bridge for the children of Victoria Groves Elementary School Page 265 ©s 9�t: ,Y: t.�,l tt ' `� "4.17 "� is �.a .a�,� o �;r y ��! Fe,�r��;'�.� �i.•.i =1•t 2 �.. � �I:i�.`�`,y�.l +tea �7 H, "„4 .2-.,�� ,�.�,Q�. f�Y so tr � f{ �y pi ,,,L���,,,,,,//////•��p��p1 miti#EtLY' �' 1R'^� ,(yly�a�u Yr, ±lral�,1 I. 'ns J'v y 7'xqlAl ~ r �� '� �"� � "� r �tr'b •� � {.P�c \•�~ 4`��y tik�'���1'��j �� �y� � r ''e'�els R. t tl.. yf 3Fe X$". -St. mar L '1'_`•Gilryl.l Ilv" - tit �✓ + t+ �� ,� � r:±ullu, Si � a+ nt • ' r .1111 o r,.i „.... �;+� �r �'r"i1�i y e & c 1 Yuua Cl •f�� '� a fool r _ �� +� LR•� 1 '.'�n',r• Rd�'T(j%j� s n + ~ drrch � t#y " .t �{.. S t 4 �y�, �� �', � •ii '-fe lAontn Vista St c, _ `,�•t.'%2:'� ,�.z,r[+ Si.',��Y�� .�0 '6�y31';.l��r'•iIO • ^��t �' }Q� i�:�� �^I r"'•tea{. r•;C �i`y-'y����ia i K" L1A+1 'ih Qy�Fyt ;x 'M iJ •Y !� ridlHH �♦ 1"P 'ii ,y r .41.p1, Y� aC IL¢ $ l !.a L'in.• 51 �i.!_YY _ir' � a� tM� . yt�.1�r ; A11 At - F Jr' X4. Spot ijts'L .1 Scr Y.na pigs 4 . 02�-Ah rill, A- r-� . 00" A- a jv lot 4t Y.1) 1'r. I I'm 45 BMW, LZ INK s. or Lt j? 'P7 ovA AUKi 1 -40, -f Iwo 44 Airr 7 to.op L ON Oil RE I I Vmp S! r'+ Lei fpl�j -W dham:ct Modoc F.1 'w 'Y PW! Starting point: I anis aus a0zSt I P1`�y r ;Oz Current wA school: 1 0.65 milesIOL �� �•- ,�, `�'` � ��� �1 ".],0)� [/f s���,rrrf,,-, err �• ,.. .��+f r� `' ,r4_Ir a'�, �y l� � UJ- �r t V f ��r't,� 1 'p! A ''•f r�� r _ � � �� • ry ,,, i'll-,. F4d:r. ,� ,k'iirrn cYmt�Way Or �„�► '''„', Fc nl',.,,-,-Ct' - ny �� �!r T►c r+ a, , s7. f 4L JL %,Q, "��_7�y`�� �, �►•� 1. Gr�j��l�nd • :per �/f�• r i` i+ rya' F.sr';i 5 - .�Alb V 10 1—r rte. �T�r� �frr.• Hci 1 � .� fi r� 1 if, 11"M I . . _.-O - 1. _j W rp 4 , IWIP, K;L Y4z1 : .YL'b,cr_ I ki Zm Aft Ip ,tit 4 00 VI 4% ir La Vine A.'7 Ullf A IWI 'I W 119 &aim pm 4 Gala Avo T' 7, CL A T - 46A A Ills )AWj VVL A/ 4, 'Ale, A kll -0 7 WAN ;Neil " n F:iormoni, Ale 4L6i / ^` . distance to sch Starting point: 10632 T Current walking distan( 0.87 miles lip 4A N LSF Ilk "I ILA— v'n 4i kjg4 Ir Jpm, A Aotft ALI., r- jL JK4. LN Av z ME Iii mi PI I lir' -, La V 111 1 -a -m7 �t -r -- "'A R 7"t l- 1 *-44' 4— R J - B W'A W 0 Mpt Mw jY,i, cr 11, tr Im, w I tr iff 4 k 1L_ 41F Ak 44.1 t 14. 40 h X-i,t 44Z, .h V.L. r. jIt 91i � d - Ar -i t7i 4A t F ILA"' -1v ON I , -M AF%r Potential v �Wqm W, P with pe& - ,I,, Aw y G., 1. A C -A A. Ac rib fir; -1. 6 );4 r4 m IT Lw AL 1,59 rt 4'1 WT JL -Z! SE 7 6%, A IVNA CTt•r T Lj I _v Ait r 4 T` ' 46a~f1'' ad—10,; 5 1 Z VAT Gala Ave Galo Avo c 0 104 FAXpw I MEW. -NOW i V , X"., Yuba Ct A6 -sw Ilk �s Z 47- 4 47 Atcu 14 Eft' ail i S . . 1 0 1 ire"'' - A ffs - it . '; "Ki, , i W, A-41 .� �. J� � ir , 'Al H A* ,A �'ljf-4- .6-c- %* --a %P. -z wlLlb%'. jC. "I- A pri MOtt oc-sl NOW —I tie L_>PIF o, rE al -'k, .whys r n 'ri w"Zlt I 4ip 445 rv- or It 417 tr IV pw fid L xw IN5c C lia W-4 k T11-1 ioft) I' I m 24, fs el to scilool: 1 air sk Sk tr IV pw fid L xw IN5c C lia W-4 k T11-1 ioft) I' I m 24, fs el Starting point: 170 ! 'ir y= ►. ,roar 5 - Current walkin �pJ Pe iC .. �' * t -moi - __ .{r" u M` '! �,�'• +}.� v• _ �' �"� � 1 (� '1 „--;off � 'd'�' ,r+ d' 1 • �W} !,.' r r} w" .,,}�, M�ii,, `i S i "'t •• t =fs.^. flaa�i�� r$ v a.r n a Ott ? '�' •', a7s* w �: '' l� asr wr.' mak. x!?!�tic ` I 7 r` lam- '� yo`.r tr-ti 1i SLY a~ a 2.1� k r t Potential with Pede 1 !•� �_n� r' R.Jr", t�..l. - .~ .-i L1i lid--- �� r dpi G.,rn A.,. "A, A- '� � @` ��'�'` � ' �� � i_ "�' � --� , -�• 11 *-ter- � � -r5 rrf EV �. pry' 17r W;,� V.•1.-..... �I 'L..- I r RRlss F;� A�y 1 •l�J+ WR r +ski. •r 3 Ais JLI Jprd d" r�_ !' � � ,i4'i`' Y a� 1�`•k '� +�. `:%,l `f!Q' rw +� to i ,� c-.,� _ !_ � � - IIs, �:i �, `'* �• ii �' Rd 14 ^�. 1 t' ♦.�•� � �rr'il7 .�� �'�r'3CJ , :' I PWI ,W' 7' Starting • • 7054 Dakota AvenueQai --iw, Current walking distance to school: 0.82 miles �J - '�+ #'� or �;• '�',^� � I��`_„ y�'�� � �=�'git'J7a�^�rJ ' ��� `; iir,y�'ir�� � :,� f 3 1► .i � r4 �' ♦ rr pWllYiii �. ! j�t k Ji_ I - ' l i lrf +F� v, s t�'�• �yi 40 .a� K 1rC fit '.. �jl�'�S•`D` -4? , .a t F_ u AA J (Ul i r l Q r• V 15 [ .P S . t, ' 'rt ' 1. Jr' _� �4,•� .y S �{. ,` ��4 � �., �~'—: �,:� y'�'�r�g1f"'��a �,-��_.� :^. ";g�:'�r �'!� �J !''�5;�� '.•� ` " •! It 1, ' f " !'��f+ WK, a?#t "p b io..tl.t y # t+•6'► ._m ��N A_►1 i f*x �-,- fi(�, f413 }j1 4L �7 t . •� r .4 �Jlrin:5t ' ,. __i.J,`il r�-��r, s .�,� 'i. , r fC►ih `" 7 4f�'�yt s �t�rrT�1�`�r1f-�'�`�.�, 'i3 ! r 1 •vim , �J�ti :.�►�i��:�..'�'�iiE�F'��1.:eh.�?'�,����tilP.l�n.�: �±'° �! .. Potential walking distance to school -4117- -4 Pwith edestrian bridge: 0.95 miles 1•si r!t7, ysr •st v -r '! a.. �' t r • . IJ4 Iu .�� Y ��� :: ''# erg ►G:�a1.. .r*•,r?«�4 � .�Wr 3' 1(�•�[ �'� _ .i �' ti -r,, 3e!r,7•is-Rti ' � rte+ �l tea, r, ti?'•f rR , a' :�1r lni .i���.7'" ,t'y%j��,' 4 1�'� r ,ate a jf•�4y`I q� � � tcy tih,r_1•[rG�_,,x'+ �� , �9.4�' � ' y: 'K o- 'S -a ��. -'+` t- 'O Ori *AT:I 4�t •'/ �"� �.��y ' `PIE?(lilt cJ 11l,r� � i n — � °' y i. ', �� �i � � • ' y p1 c� ti [ =L*cif + �• ' ;. + •• � q.' i� _Cionta�V�atpS^ ! '�l62i 1V.{^ gi few T•.,1 rj!`/►��ttji'ai�y`s. r, - w � } '- � �- ,'L � �i���CCr �U�M �� � 3w` i - N,4 �� ( 1 'rrk- a S`•r„r� ��`�f t `�T }1,t�'V ���+. 47 �� _ * aC � St ^ `: • � o ~. ��_ �1 ��`�j �.}�%. r C�+4'%�3��'�1 ��'y '•i�� ryr• J'.-''- �� , '.'+�+��v .fL V _A6, •y(; ” ^ate _ 4� tet! �•r r'#• 'yJ� r,ti t+�l�f i., ' r 4 � �. x � ti � r ti ,� � 1l' .i ,Laid• S lti Vine'st �'ir.S.�C r� �1 Al ��f R 1�'+dv• t � �� c�� xA•p �` • ^R �"' 1v•1L•C�,� ffi, Cii �' '•�' �d Y' X71 �.� A .'y 1�Y� t •+4 I - rri �! Current w� y `r 'kT�J 9R••.� Skt�,i +�✓''�f kiLt-' 4 1.04 miles r ��'� fi�.t,.ua.. Y �.i'�� T.:i.r�:Y.!�.. �Y �:...1'\5y -�v�� �• 3! ltf'�'• �•� 'r'='_ �i � �� w o, + n• .r ������. �{'!4=41 F. {'�! :.lP:�alYi 1s ♦I 1.1`J • +n rya �-. S\ i [i`i 1.�,�►�.� !d' 5 . -. Yt •rt'it' IF ° e.�564s „��, % ����' :.0 t��ar.`�. ,�¢,�•.�,�\�►�pAF� jFti�4�! ,.4r�c1E� s Il:he'>ip4 .1rirn ���. n:a�fiJ ITVOL r^4�� r '7 � , 7 ,_-y. °,i '(A�r���E,�" �l �9� e,�t, i �•i j r '�'�'.'�%riK`. �1,�.'•.( ��, r"• ,U'�4i+„4•t+ A41 ri f`� , f*,•A'• ,' '��.Q r; � hGcy►: Git(tiAfe+T• ,-r-f-s'!*'�+'1;�: U lr r i (F'/•Stl( !.y �j: ��� S-�-!(y r't� ��14`'i�l �'tr7 '. Y d + r! �,� � j. �"rC j�t.�7tp♦1 rdudor. St 44 Cli- mw olas i.i'ISI ..��s!`A/�a 91 All�_ V111).1 Ct d 0A �• M ggr '.^tsi.: rla5_fi (1 _:. r `.' .__���' � T^ ;''Jt�� sk>,:, .1.'•� .. ., .. ' »• `yJ,'�r"'.n`� �°' u� � ���,';.i .�/�, -till \tal�. 4r,1 `�`!:^ ��' � t �• r � may- � / '" a�'!Y. � 'Q' '�� • ��,` ice' � .��.� � � _`y ; _l� \ �,. �w r `..�,. L'� ,. r s�{�Pf(•r- Siy"y, �t�al. • !tey,�,.1 Ry. uu� 5Y. �,�+� 1'�►.. ,r..� � � ? . V�+'^'� a .'� c- _1 ✓1 YS',Iiyon�or••i +Y�..: r1 .4.J ���f e.j ..• r Illodor'st 16-1 = = � p,�, `!i,„*�:.e_ ,'i'y�c '^>4 .ars • i 1 k r valla C. r } 'Xb@APC fir'. d'_`�{rrt '.s . .Gt•.'�, ._ ,;ikA�'G t �iE: /� aL� According to Alta Loma School District data, we found that there are 121 Victoria Groves students on the west side of the Deer Creek Channel. Thirteen homes were chosen at random west of the Cucamonga channel. The distance (in miles) from the homes to Victoria Groves Elementary School was measured to show the average distance a student walks to school as well as the mile difference a pedestrian bridge would make for the student. After analysis of the data shown, if a pedestrian bridge was constructed, it would only decrease the average walking distance to Victoria Groves elementary school by 0.15 miles. The average mile difference was also calculated for each neighborhood within the Victoria Groves attendance boundary that is west of the Deer Creek Channel which showed a difference of no more than 0.2 miles .Therefore, the construction of a pedestrian bridge would not provide a significant decrease in the total distance students walk to school. Route Current distance (in miles) Potential distance (in miles) Mile difference 1 0.72 0.68 0.04 2 0.73 0.52 0.21 3 I 0.65 0.57 0.08 4 1.02 0.86 0.16 5 0.8 0.56 0.24 6 0.87 0.73 0.14 7 0.97 0.86 0.11 8 0.93 0.80 0.13 9 1.29 0.83 0.46 10 0.93 0.91 0.02 11 0.82 0.95 -0.13 12 0.79 0.65 0.14 13 1 1.02 0.95 0.07 14 1.04 0.48 0.56 Average walking distance decrease per neighborhood area Neighborhood Average mile difference w/ bridge #1 0.06 miles #2 0.2 miles #3 0.18 miles y Aomo *I,, 5t c L.i Vine 51 #3 a, Page 281 Deer Creek Channel Pedestrian Bridge Request Jason C. Welday, P.E., T.E. June 5, 2019 5 ir I L-� Z7-�- a CITY OF RANCHO CUCAMONGA Need Analysis L Benefit Proposed in Request Am Improved Walking Distance to School Improved Safety Walking to School Increased Walking to School Improved Fire District Access Analysis Reduces Average Walk by < 0.25 mi. No Interaction with Traffic at Existing Crossings Estimated to Benefit N 40 Students (6.5% of VGES Enrollment) Pedestrian Bridge is not a Viable Access Point for RCFD Equipment Estimated Costs & Timeline Environmental Process Structural & Engineering Design Flood Control Review & Approval of Plans U.S. Army Corps of Engineers Review & Approval Advertise, Construction, Flood Control Inspection 3 to 6 months $20,000 3 to 6 months $100,000 3 to 6 months $5,000 12 to 16 months $0 6 to 12 months $500,000 Estimated Totals 27 to 46 months $625,000 Funding Analysis 6. Program Active Transportation Program (State / Federal Funding) City Funding Mechanisms (Non -General Fund) Potential Alternative Funding Sources L na vsis • Highly Competitive Program • Not a Viable Candidate • Limited Benefit • Not in a Disadvantaged Community Area • Not Included in Development Impact Fee; Deposit; or Special District Programs • School District Funding Programs • Neighborhood -Initiated Assessment District Recommendation The Public Works Subcommittee recommends the City Council direct staff to discontinue any further efforts regarding construction of an additional bridge connection over the Deer Creek Channel requested to be located between the Pacific Electric Trail and Highland Avenue crossing as it is cost -prohibitive. Deer Creek Channel Pedestrian Bridge Request Jason C. Welday, P.E., T.E. June 5, 2019 iA yin gr Vill r lb P L. lt 11 ri t'•' *, '.�' 4* •• •. _ "C. l' r�r{. r^."J"4 ! y, 4s'r, L i `"ylt_ _ C.r 5 ai, m- rY r, l �r +,� 4 • .1� ; L T} -;7 max: �y,�,_ • .— '___ � �•+ �.'��.`'� n'. }llws f 4 + tom' I r{ � 'i -� •} Vi- iin Ln pea lio CITY OF RANCHO CUCAMONGA ir r Route Current distance (in miles) Potential distance (in miles) Mile difference 1 0.72 0.68 0,04 0.73 y 0,52 0,21 2 : 3 : 0.65 0.57 0.08 4 1.02 1 0.8_6 0.16 5 0.8 0,56 0.24 6 0,87 10.73 0,14 7 0.97 i 0,86 — 0,11 8 _j 0,93 0.80 0,13 1.29 0,83 0,46 10 0.93 0,91 0,02 11 0.82 0.95 -0.13 12 0.79 0.65 0.14 13 1.02 0,95 0.07 14 1.04 0,48 0.55 Average walking distance decrease per neighborhood area Neighborhood Average mile difference wJ bridge #1 0.05 miles #2 0.2 miles #3 0.18 miles wcA PPP4 14 7 Ile �. ,yyy�i- 1-? :. _ >c• r3 Y�: . tiL1Lf �1 1Li 4t.,.r � NaM Al j rty I • 017#7410 No' Aw J �1ry bYidgC: D.6$ ff1iI25 CITY OF RANCHO CUCAMONGA j - Starting point: 6826 VaWda Avenue Slanislaus Place di., Current waPkIng distance to Soo& If T. 1.02MRes 14! 0 65 miles 0 •i.+� i'/.. •3 rad �_'i "1 - _ jr`:'-' S! A.., .4. ' °��. _.�1;,� r': _ .7L. _ t �'• y�..,j-: .'�'. •+1�L; "kyr ` 1- •••. �k' der, ry ,- �'�f ��_ � �yy e,�' b ■- ,r F ..� . =: k ♦•v ..'13 .s F„'1.� �Y �''.! T _ •�. •. �1 ���` ��• ■'ri k ���SK .A _a -p • r i, . = u ^F :'fid•- � ^��'��+k �1�.�y��•��4J :� '4. _ y� � rr ..�-_ ;':� ', +c` • Arm y s .imp ��;r � ��i r;•'� �.�5," 1 �. ie fil k i► r { �j..del1� 111-T1 'i r r 9 0.86 rnilEs � � ..I �f F -'y y¢ �.'. 1.' �[.� :3. r ,�� i' _ :-g�_ -. Y3 'L .•, '- 14 �• - , 1-•r'- - .�' o ' `+1L T: _%[1' "`+1;J 'rte• u��+EEI I�aF+� Ef/,C��*���� ' F }�-onx �v t rFIVA Ott IL�}G, i _ I?k. "�t �' t J L 7.� � 41' T!-�.~i.{ �R ii• �,.Y� 'T� 1i ``'— 4• CITY OF RANCHO CUCAMONGA Sta r ti ng point: 1063 2 Taupe Street6wCurrent iAmlking distance to school: - '_=�CurrentwalkIn0.97 rr lies 'fie" �stl -`1�-� ZAR 1% k7mv r1w i •,r�;, �" _ i- +a' ti s, V.e ; "° .'ak°[C,1 -ir T�jF.� w■ ���!*��'y�t� ��jjR' mac$-a��i.�+w �L.� p.•�7^I �iW_ C•' tit it a+ 4}m -ft.' �•■�j ;.:q „�- 'A SBS '� i�f.��n�.. 1� ■ �' toll rftw ;- i � ' X1,1 s 4 .}•i!-. i Si.... w *41 T 9 fes. +�.",�,.g.:■ �` . w� CITY OF RANCHO CUCAMONGA Starting point: 6892 Dakota Ai Current AMIkJng dIS112 Me to Sol 0.97 miles z *Ca. _ni ' 01 ;4f A L Ap. 4F CITY OF RANCHO CUCAMONGA IWWI ir r ' vy ; y �;..: uY'f 'ia+�] •i ,mai. �y Yeifif� his}. =F' i y U-sjr�.,�'f iM'k1 �. ,Alf R�.a` hW' ~ l ° 43.9 }5X IF{ istfl��@sus` tSe ?': rot ,4rL,w w 3 Per 10 �Wr MJ !� �'��� • � y - Vii ! 1 :: a. � l --4 �l �, "1 ���� j..t � � _� � '•:. - �'��. a may, CITY OF RANCHO CUCAMONGA I $ 4 V %AAM S4 , t4 AW w� A 14 e j % CITY OF RANCHO CUCAMONGA V-0 rl i CITY OF RANCHO CUCAMONGA r !a7L' �' 1 ! k Starting point'. 6826 Valinda Avenue ed Current walking distance to school: did 1.02 miles F Ier , *JN til .�, 1P 4 1k,,r { w j7 V7 ;13 ■ -i r L II"!'r.P"'!!!"'r Rrr •' k � it I 1i F- 41 • - •' i.�` _ � �IYr i — ; ' '* . i ~y S r F ` qyx' 21 Am 4<4 kar I'IfF i a z . CITY OF RANCHO CUCAMONGA CITY OF RANCHO CUCAMONGA DATE: TO: FROM: INITIATED BY: SUBJECT: June 5, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Elisa Cox, Deputy City Manager - Interim Planning Director Jennifer Nakamura, Associate Planner Perry Banner, Contract Planner CONTINUED PUBLIC HEARING OF ORDINANCES TO AMEND TITLE 17 OF THE RANCHO CUCAMONGA MUNICIPAL CODE AND RELATED SPECIAL PLANNING AREAS TO AMEND REQUIREMENTS AND STANDARDS FOR THE DEVELOPMENT OF HOTELS. RECOMMENDATION: Staff recommends the City Council conduct first reading by title only of Ordinance Numbers 949, 950, 951, 952, 953 and 954 amending the Municipal Code, the Empire Lakes Specific Plan, the Etiwanda Specific Plan, the Town Square Master Plan, the Victoria Arbors Master Plan and the Victoria Community Plan, to amend the requirements and standards for the development of new hotels or expansions to existing hotels within the City. BACKGROUND: Timeline: On October 4, 2017, the City Council approved Urgency Ordinance No. 919, an interim ordinance requiring a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City to allow staff time to study appropriate development standards and regulations for hotels and draft any necessary changes to the Municipal Code. Per State law, an interim ordinance is effective for a period of 45 days from the date of adoption, unless extended at a public hearing prior to the end of the 45 -day period. On November 15, 2017, the City Council approved Urgency Ordinance No. 923, which extended the interim ordinance for an additional 10 months, 15 days, to provide staff additional time to study the issue and draft a Municipal Code Amendment regarding hotels. On August 22, 2018, the Planning Commission reviewed draft standards for new hotel development and provided comments on the standards and gave direction to staff to reach out to the existing hotel business owners for input on the matter. On September 19, 2018, the City Council approved Urgency Ordinance No. 940, which further extended the interim ordinance's requirement for a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City for an additional 10 months, 15 days. On March 19, 2019, staff held a focus group workshop for current hotel business owners. Invitations were sent to the individual hotel properties and the ownership entities based on data derived from our business license system. A total of twenty-two invitations were sent. Five individuals, representing three hotels within the City (Four Points Sheraton, Aloft and Best Western) attended. Page 282 On April 10, 2019, the Planning Commission held a public hearing and considered Municipal Code Amendment DRC2018-00605 and the associated amendments to the special planning areas related to hotels. The Commission discussed the proposed regulations at length and continued the public hearing to the April 24, 2019 meeting and requested additional information from staff. At its meeting of April 24, 2019, the Planning Commission continued the discussion on hotels with additional information and context provided by staff. The Planning Commission recommended the following changes to the draft ordinance: 1. Reduce the minimum occupancy rate required as part of the Conditional Use Permit from 75% to 72%. 2. Permit Extended Stay Hotels in all zones where Hotels are proposed to be conditionally permitted. 3. Broaden the minimum required amenities to include services associated with a full-service hotel such as sit-down restaurants, expanded fitness centers, 24-hour bellhop staff, full concierge service and other similar services. This could include amenities like a full service restaurant not built within the hotel, but as part of the overall development that would be entitled and constructed concurrent with the hotel. Planning Commission adopted Resolution No. 19-34 recommending City Council approve the associated ordinances as amended by the Planning Commission. How Hotels are Currently Regulated: There are 11 hotels operating in the City of Rancho Cucamonga with 2 with current entitlements that are in the pre -construction phase. Most of the 11 hotels have been built within the last five to ten years. In the last three years, the City has noticed increased interest for hotels in multiple categories, including business, extended stay, and general. Hotels in the City provide business travelers a convenient location near local businesses and the Ontario International Airport as well as provide weekend vacation travelers a great location to use as their base for exploring the local area of Southern California. These same hotels employ hundreds of people collectively and provide a small, but valuable contribution to our local economy. The table below identifies Rancho Cucamonga's existing hotels. HOTEL NAME ADDRESS CLASSIFICATION ROOMS Holiday Inn Express & Suites 9589 Milliken Avenue Upper Midscale 93 Residence Inn by Marriott 9299 Haven Avenue Upscale 126 Fairfield Inn & Suites by Marriott 9550 Pittsburgh Avenue Upper Midscale 108 TownePlace Suites by Marriott 9625 Milliken Avenue Upper Midscale 112 Homewood Suites by Hilton 11433 Mission Vista Drive Upscale 103 Hilton Garden Inn 11481 Mission Vista Drive Upscale 122 Courtyard by Marriott 11525 Mission Vista Drive Upscale 117 Aloft 10480 Fourth Street Upscale 136 Best Western Plus Heritage Inn 8179 Spruce Avenue Upper Midscale 116 Four Points by Sheraton 11960 E Foothill Blvd Upscale 118 New Kansan Motel 9300 E Foothill Blvd Economy 12 Hotel Classifications provided on the above table are based on chain scales developed by hospitality industry data provider Smith Travel Research and are based on reported actual average room rates. The classifications (from highest to lowest) are: • Luxury • Upper Upscale • Upscale • Upper Midscale Page 283 • Midscale • Economy Hotels are permitted or conditionally permitted in six zoning districts within Rancho Cucamonga, as well as the Haven Avenue Overlay District and the Industrial Commercial Overlay District. Hotels are also permitted within the following special planning areas: Empire Lakes, Etiwanda, Town Square, Victoria Arbors, and Victoria. Although a hotel development will typically be subject to design review, the Development Code currently lacks the provisions that would ensure the excellence in architectural design for hotels commensurate with the City's vision for a high quality, world class community. Historically, hotels were a very modest business sector for the City, and there were other, more pressing needs, which necessitated updated Development Code attention. It has become clear, however, as the hotel sector has grown and staff has seen an increasing proliferation of standardized design (aka cookie -cutter) hotels with only minor variations from community to community and site to site, that without increased regulation this area of the local economy will become a significant anomaly to the traditional high quality, unique, and world-class standards associated with other Rancho Cucamonga development. Therefore, an amendment to the hotel development standards would help to facilitate better site design, better architecture, a greater range and quantity of amenities, and the use of higher quality building materials. Furthermore, hotel construction is often formulaic with essentially long rectangular boxes mimicked from location to location. Instead, creative design should be encouraged with (1) proper consideration given to a site's natural landforms and native vegetation, (2) climate, through proper building orientation, appropriate glazing, use of overhangs, shading devices, etc., (3) the highest standards in architectural design and style, proportions, colors, and materials, and (4) compatibility with the design and form of adjacent buildings and the neighborhood. There are currently no regulations in effect regarding the operational standards required for hotels to mitigate these impacts (i.e. security, lighting, staffing, and cooperation with law enforcement) and help support the efforts of the Police Department. As a result, depending on the cooperation of ownership and the local hotel manager, PD often must expend greater resources on enforcement, which could be mitigated with better design. Finally, with respect to the dual -brand trend, there are also separate supporting reasons for improved design standards. Dual brand hotels on one site tend to encourage two smaller hotels, with surface parking and modest design amenities. This under -utilizes sites, compared to a single larger hotel design which would better support employment, amenities and more intense site use. As Rancho Cucamonga's remaining open sites are limited, each opportunity that is missed to maximize the use and intensity of a site represents a loss for our local economy as those sites are not likely to redevelop again for 25-30 years or more. Staff would like to encourage larger hotels, with greater height, and utilize the rest of a site for supporting uses such as housing, office, retail or a combination of uses. This will ensure greater economic resiliency and more vibrant mixed-use sites. ANALYSIS: In 2015, the City adopted an Economic Development Strategic Plan (EDSP). This plan was developed to identify advantages and disadvantages for economic development within the City and "guide the City's economic development actions to strengthen the City's existing advantages and take action to address disadvantages or gaps." The EDSP recognizes the diverse business mix available in the City as an asset that provides the City resiliency to navigate the peaks and valleys of regular economic cycles. To continue thriving in the next decade, the plan identifies four key challenges the City must address: 1. Diversifying the types of jobs available — increasing the number of highly skilled office -based jobs. 2. Creating an environment that is attractive to Millennials by facilitating the development of walkable Page 284 and bike -friendly mixed-use places in order to attract office -based businesses that cater to the Millennial workforce. 3. Shifting towards infill development to encourage new types of development and investment on infill sites to accommodate business growth. 4. Implementation of the plan without redevelopment tools previously available. The plan further identified specific strategies and actions to support these challenges. One of the priority areas identified within the plan was the hospitality industry. One of the hospitality related strategies of the plan is to "attract full-service and boutique hotels to Rancho Cucamonga." Currently, hotels in the City are classified as limited service, offering modest nightly rates and few amenities. Having more full-service and boutique hotels that offer higher nightly rates would raise the level of lodging offerings in the City and help support efforts to attract additional office -based industries in Rancho Cucamonga. Hotel offerings within the City are generally within the upper midscale and upscale price categories. All of our current offerings are generally described as business/leisure/limited service hotels. Rancho Cucamonga desires to move beyond the current business/leisure/limited service categories and into the luxury and lifestyle and full service hotel categories. These categories attract travelers who seek a unique stay in an unique place distinguished by more tailored amenities. These hotels are typically in the upscale, upper upscale and luxury price range. There is strong near-term potential for smaller, boutique, full service hotel development in key locations like Victoria Gardens and the surrounding areas. In fact, one of the entitled hotels is a smaller, boutique hotel, associated with the Hilton flag, which is going through plan check now. Attracting full-service hotels may be a longer-term proposition, however. If new boutique hotels are successful, this could help lay the groundwork to eventually attract full-service hotels to the City. Currently, limited service and extended stay hotels comprise almost three quarters of our hotel offerings. With limited vacant land available for future hotel development, it is imperative that we develop zoning regulations to encourage increased diversification of the City's hotel market by encouraging boutique hotels, full-service hotels, and amenity -rich hotel development and restrain the future development of limited service hotels. In essence, this strategy is similar to the practices followed by the City for both Victoria Gardens and the Haven Office corridor. For over 30 years, the City was told Victoria Gardens was not possible, the local economy would not support it, the demographics were incorrect, and it would never come to be. Despite numerous enticements throughout the decades for immediate development of different products that were, at the time, good uses, the City held to the vision and eventually developed one of the premier retail locations in the United States. Similarly, the City has held to a vision for the Haven Office corridor as a location for corporate headquarters. Through the years the City has resisted enticements to develop vacant land with other uses, and today more and more corporate headquarter locations are moving to the Haven Office corridor. One of the 2018 City Council Goals reads, "ENHANCING PREMIER COMMUNITY STATUS — As the community matures, undertake programs and projects to enhance Rancho Cucamonga's position as the premier community in our region." In the absence, however of design guidelines and operational standards for hotels, there is concern that new hotel development or expansion could run counter to this goal. But a code amendment could provide for more discretionary review of hotels, ensure higher quality design, and impose minimum amenity requirements to ensure the City's premier community status is reflected in the local hotel industry. Staff is recommending a patient long-term approach, supported by strong design standards, for the hotel industry, so that the vision of boutique luxury and full- service hotels eventually becomes a reality, whether it is now or several years from now. New regulations could also be crafted to protect the financial health and vibrancy of the local hotel industry and to protect the fiscal health of the City. In Rancho Cucamonga, three of the eleven existing hotels — TownePlace Suites by Marriott, Residence Inn by Marriott, and Homewood Suites by Hilton — Page 285 operate as extended stay hotels. Staff is concerned that a proliferation of new extended stay hotels in the City could lead to a rise in vacancy rates and a depressed hotel market. High vacancy rates and reduced hotel quality could cause a blighting effect on the City, encouraging illicit uses which strain our police resources. If the market becomes depressed, properties may sell to new owners who are not cooperative with the City and Police Department, and/or we could see requests to convert hotels to apartment type uses. Regardless of the type of hotel, there is an upper limit to the number of hotel rooms that are economically viable in our City. With 11 hotels operating in the City and 2 more entitled and expected to begin construction, our opportunities for additional hotel types are also limited and, if we are to be successful at implementing our EDSP, it is important that we work to ensure that future hotels are amenity- and service -rich hotels. Additionally, when looking at the available sites for new hotels, it is clear most locations are along the Haven Avenue and Foothill Boulevard Corridors, or in close proximity, which are locations that already have multiple existing business class and extended stay hotels. Not only does this model appear to be proliferating in the region, it also works against the City's economic development strategy in that the City does not collect transient occupancy tax (TOT) for stays exceeding 30 days. Limited service hotels have limited employment opportunities which runs counter to our strategy to encourage greater job development. Furthermore, it behooves the City to have a lodging industry that can meet the needs of a broad spectrum of travelers and budgets. The City's focus should now be set on attracting higher end luxury and boutique hotels to capture that part of the region's lodging market and to reinforce Rancho Cucamonga's status as a "World Class City." Therefore, after studying the issue in depth, staff is recommending a new chapter (17.93) be added to the Development Code to implement operational standards and application requirements for the development of new hotels. A summary of the proposed recommendations is as follows: 1. Conditional Use Permit: A Conditional Use Permit (CUP) will be required for all new hotels or expansions to existing hotels, which will provide the City with discretionary review ability and allow staff and the Planning Commission to consider each hotel development on a case-by-case basis and apply specific conditions to each project to ensure land use compatibility with the surrounding area. 2. Market Feasibility Study: A market feasibility study will need to be prepared as part of the application review process. The study will determine the condition of the hotel/lodging market and its ability to support a new hotel and will assist staff in determining if the development will be financially feasible. 3. Findings: Findings specific to hotel uses will be required to support the CUP, including a finding that the total hotel occupancy rate for the City will not drop below 72%. 4. Occupancy: Defined minimum (one day) and maximum (30 days) stay requirements. 5. Public Safety Standards: To help ensure public safety and mitigate against criminal activity the following will be required for hotels: a. Submission of a management plan for addressing potential criminal activities at the site. b. Installation of security cameras and storage for a minimum of 30 days of recordings. c. Training for hotel staff on how to spot criminal activity. d. Single point of contact for Fire and Police to address issues at the hotel. 6. Hotel Amenities: As part of the effort to broaden the types of hotels within the City, defined amenities will be required for new hotels. Options include convention/meeting space, full-service restaurants, outdoor bars/lounges and dining areas, fitness centers with a wide range of equipment/exercise stations, spas, large pools, fire pits, other recreation areas, and valet parking. Flexibility is built into the amenity structure to allow for creativity in amenity development as market demand changes over time. There is also additional flexibility in required amenities when hotels are developed on sites with other Page 286 complimentary uses to avoid the duplication of amenities that may already be developed onsite. 7. Design Standards: Like many other developments occurring within the City, hotels will be held to a higher standard of architectural design review than they had been previously. Development standards and design guidelines specific to hotel development, including requiring designs that are unique and tailored to a specific site rather than a cookie -cutter hotel without any distinguishing characteristics and requiring building architecture that incorporates multiple design elements and variation in materials and colors. Implementation: The City Council may consider the timing of the implementation of the proposed ordinance. There are three options for the Council to consider: • Option 1: To implement the ordinance for all new hotel projects that have not submitted a complete application. All other hotel projects currently in the pipeline would continue to be processed using current standards, of which there are few to ensure the highest level of design and amenities. There are currently no incomplete applications for new hotel development under review. • Option 2: Implement the ordinance for all new hotel projects that have not received entitlements from the Planning Commission. This would allow implementation for both projects that have a complete application in addition to projects without a complete application. There is currently one project that has a complete application that has not received entitlements that would be impacted by this option. It is estimated that it may be presented to Planning Commission for entitlement review and decision within the next 6 months. • Option 3: Implement the ordinance for all hotel projects for which building permits have not been issued. This would include projects that are in the entitlement process as well as projects for which entitlements have been granted, but building permits have not been issued. There are currently two projects which have entitlements, one approved in November 2016 which has not begun the plan check process and one approved in July 2017 which is expected to submit for plan check in the next 30 to 45 days. Environmental Assessment: The Planning Department staff has determined that this Amendment is exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines. The project qualifies under the general rule that CEQA applies only to projects, which have the potential for causing significant effects on the environment. Pursuant to State CEQA Guidelines Section 15061(B)(3), where it can be seen with certainty that there is no possibility that the activity in question may have significant effect on the environment, the activity is not subject to CEQA. The Amendment does not propose any physical change to the environment itself. The Amendment's requirement for hotel development applications to prepare a market feasibility study is a purely economic requirement. In addition, the occupancy standards and public safety standards are limited to the operation of hotels and do not affect the environment. The remaining development standards do not have the potential for causing significant effects on the environment because they pertain to improving the quality of the architectural design of hotels and not to the intensity of development. In sum, the Amendment would impose more restrictive regulations on hotel development within the City as hotel projects are currently permitted by right in most zoning districts. Furthermore, the Amendment only revises the land use regulations to apply development and operational standards for hotels and to require discretionary review through the Conditional Use Permit process for the development of hotels. Applications for development subject to these provisions will be reviewed for CEQA compliance under separate entitlements. During the entitlement process, the applicant will be required to comply with CEQA. In reviewing each project for compliance with CEQA, an applicant may be required to submit environmental studies that analyze potential impacts such as air quality, biological resources, cultural resources, noise levels, and transportation/traffic caused by the site-specific project. On a case-by- case review of each project, the appropriate environmental document will be prepared to address project -specific impacts. Based on this evidence and all the evidence in the record, the City Council concurs with the Planning Department staff's determination that the Amendment will not have a significant effect on the environment and is therefore exempt from further environmental review under CEQA. Page 287 FISCAL IMPACT: The development of new hotels can provide additional revenue to the City in the form of transient occupancy tax and sales taxes. Hotels can also negatively impact costs to public safety services when not operated properly. COUNCIL GOAL(S) ADDRESSED: The proposed amendment does not specifically address a council goal; however, the development of operational standards and requirements for new hotels promotes the City's premier community status within the region. ATTACHMENTS: Description Attachment 1 - Ordinance No. 949 Attachment 2 - Ordinance No. 950 Attachment 3 - Ordinance No. 951 Attachment 4 - Ordinance No. 952 Attachment 5 - Ordinance No. 953 Attachment 6 - Ordinance No. 954 Page 288 ORDINANCE NO. 949 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING TITLE 17 OF THE RANCHO CUCAMONGA MUNICIPAL CODE PERTAINING TO REQUIREMENTS AND STANDARDS FOR THE DEVELOPMENT OF HOTELS WITHIN THE CITY Recitals A. The City of Rancho Cucamonga has prepared Municipal Code Amendment DRC2018-00605, as described in the title of this Ordinance. Hereinafter in this Ordinance, the subject Municipal Code Amendment is referred to as "the Amendment". B. On October 4, 2017, the City Council approved Urgency Ordinance No. 919, an interim ordinance requiring a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City to allow staff time to study appropriate development standards and regulations for hotels and draft any necessary changes to the Municipal Code. Per State law, an interim ordinance is effective for a period of 45 days from the date of adoption, unless extended at a public hearing prior to the end of the 45 -day period. C. On November 15, 2017, the City Council approved Urgency Ordinance No. 923, which extended the interim ordinance's requirement for a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City for an additional 10 months, 15 days, to provide staff additional time to study the issue and draft a Municipal Code Amendment to address the impacts created by hotel development within the City. D. On September 19, 2018, the City Council approved Urgency Ordinance No. 940, which further extended the interim ordinance's requirement for a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City for an additional 10 months, 15 days. E. On April 10 and April 24, 2019, the Planning Commission of the City of Rancho Cucamonga conducted a noticed public hearing with respect to the Amendment and, following the conclusion thereof, adopted Resolution No. 19-34, recommending that the City Council of the City of Rancho Cucamonga adopt this Amendment. F. On May 15, 2019, the City Council of the City of Rancho Cucamonga conducted a noticed public hearing on the Amendment and continued the public hearing to a date certain. G. On June 5, 2019, the City Council of the City of Rancho Cucamonga continued with the noticed public hearing on the Amendment and concluded said hearing on that date. H. All legal prerequisites prior to the adoption of this Ordinance have occurred. II. Findings. A. Based upon all of the evidence presented to the City Council during the above - referenced public hearing, this City Council hereby finds and concludes that the changes proposed to Title 17 (Development Code) of the Rancho Cucamonga Municipal Code by this Amendment are consistent with the General Plan goals, policies, and implementation programs. Ordinance No. 949 — Page 1 of 11 Page 289 General Plan Land Use Policy LU -1.1 encourages the protection of neighborhoods from the encroachment of incompatible activities or land uses that may have a negative impact on the residential living environment. Regulating the operational standards for hotels that may be near residential neighborhoods will reduce potential impacts created by hotels. Land Use Goal LU -11 requires that community aesthetics are maintained through appropriate regulations. Establishing design guidelines for hotels will encourage better site design, improved architecture, and the use of higher quality building materials. Lastly, through partnerships designed to report and prevent criminal activity at hotels between hotel owners and operators, and City Police and Fire services, Public Safety Goal PS -4, which requires a high level of public safety services throughout Rancho Cucamonga, can continue to be achieved. B. The Planning Department staff has determined that this Amendment is exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines. The project qualifies under the general rule that CEQA applies only to projects, which have the potential for causing significant effects on the environment. Pursuant to State CEQA Guidelines Section 15061(B)(3), where it can be seen with certainty that there is no possibility that the activity in question may have significant effect on the environment, the activity is not subject to CEQA. The Amendment does not propose any physical change to the environment itself. The Amendment's requirement for hotel development applications to prepare a market feasibility study is a purely economic requirement. In addition, the occupancy standards and public safety standards are limited to the operation of hotels and do not affect the environment. The remaining development standards do not have the potential for causing significant effects on the environment because they pertain to improving the quality of the architectural design of hotels and not to the intensity of development. In sum, the Amendment would impose more restrictive regulations on hotel development within the City as hotel projects are currently permitted by right in most zoning districts. Furthermore, the Amendment only revises the land use regulations to apply development and operational standards for hotels and to require discretionary review through the Conditional Use Permit process for the development of hotels. Applications for development subject to these provisions will be reviewed for CEQA compliance under separate entitlements. During the entitlement process, the applicant will be required to comply with CEQA. In reviewing each project for compliance with CEQA, an applicant may be required to submit environmental studies that analyze potential impacts such as air quality, biological resources, cultural resources, noise levels, and transportation/traffic caused by the site-specific project. On a case-by-case review of each project, the appropriate environmental document will be prepared to address project -specific impacts. Based on this evidence and all of the evidence in the record, the City Council concurs with the Planning Department staff's determination that the Amendment will not have a significant effect on the environment and is therefore exempt from further environmental review under CEQA. III. Ordinance. The City Council of the City of Rancho Cucamonga does ordain as follows: SECTION 1. The land use labeled "Hotels and Motels" in Table 17.30.030-1 (Allowed Land Uses and Permit Requirements) of Chapter 17.30 (Allowed Land Use by Base Zoning District) shall be modified as follows: Ordinance No. 949 — Page 2 of 11 Page 290 Land Use/Zoning VL L LM M MH H MU OP NC GC CC SC RRC CO IP GI MI/HI HI OS HR FC UC District Hotel N N N N N N C C N C N N C C C N N N N N N N SECTION 2. The land use labeled "Hotels and Motels" in Table 17.38.040-1 (Allowed Land Uses and Permit Requirements for Haven Avenue Overlay Zoning District) of Chapter 17.38 (Overlay Zoning Districts) shall be modified as follows: Land Use/Zoning District HA Retail, Service, and Office Uses Hotel C SECTION 3. The land use labeled "Hotels and Motels" in Table 17.38.050-1 (Allowed Land Uses and Permit Requirements for Industrial Commercial Overlay Zoning District) of Chapter 17.38 (Overlay Zoning Districts) shall be modified as follows: Land Use/Zoning District IC Retail, Service, and Office Uses Hotel C SECTION 4. The land use definition of "Hotel and Motel" in Section 17.32.020.E.31 of Chapter 17.32 (Allowed Use Descriptions) shall be amended to read as follows: "Hotel. A facility with guest rooms or suites rented to the general public for transient lodging (less than 30 days). Hotels provide access to most guest rooms from an interior walkway and typically include a variety of services in addition to lodging, for example, restaurants, meeting facilities, personal services, etc. A hotel also includes accessory guest facilities such as swimming pools, tennis courts, indoor athletic facilities, accessory retail use, etc." SECTION 5. A new Chapter 17.93 (Hotels) of Title 17 (Development Code) of the Rancho Cucamonga Municipal Code is hereby added to read as follows: "CHAPTER 17.93 Section 17.93.010 Section 17.93.020 Section 17.93.030 Section 17.93.040 Section 17.93.050 Section 17.93.060 Section 17.93.070 HOTELS Purpose. Market Feasibility Report Required. Additional CUP Findings. Occupancy Standards. Public Safety Standards. Hotel Amenities. Design Guidelines. Ordinance No. 949 — Page 3 of 11 Page 291 17.93.010 Purpose. The purpose of this chapter is to regulate hotels with development standards and operational requirements that will ensure high quality hotel development and mitigate impacts that could be associated with hotels, including crime, urban blight, and the exceptional use of public resources. 17.93.020 Market Feasibility Study Required. An application for a conditional use permit to operate a hotel shall include a market feasibility study. The city may prepare the study or request the applicant to prepare the study, subject to an independent peer review. The applicant shall be responsible for the cost of the study and/or peer review. The market study, at a minimum, shall address the following: A. A complete listing of proposed facilities, amenities, and services (e.g., number and type of rooms, meeting space square footage, recreational amenities, business services such as data ports, workstations, etc., in -room amenities such as refrigerators and microwaves, laundry service, food service such as restaurants or coffee shops, etc.). B. Provide information on the business model, ownership, and franchise of hotel. C. A business and financial history of the proposed developer and potential operators, if different than the developer, including at a minimum the following: principals, experience, years in business, capitalization, listing of projects, number of units owned, average rates charged, and occupancy rates. D. Whether the proposed hotel will be financially feasible by meeting an unfilled need for hotel rooms in the city. Provide an analysis of the economic environment, projecting likely future economic conditions as they relate to the operation of the proposed hotel and its accessory uses. E. Analysis of the proposed hotel's projected market base. F. Three and five-year projected occupancy rates, projected average daily rate for the proposed hotel, and revenue per available room trends for hotels within the city. G. The estimated share of the hotel market the hotel will capture during the first five years of operation, and whether the hotel will primarily focus on drawing guests from existing hotels in the city. H. An analysis of economic impacts on existing hotels within Rancho Cucamonga, including at a minimum, an estimate of the dilution of the city's hotel market due to the proposed hotel and if the proposed project has potential adverse impacts on the financial viability of existing hotels in the city. 17.93.030 Additional Conditional Use Permit Findings. Prior to approval of a conditional use permit when required by Table 17.30.030-1 (Allowed Land Uses and Permit Requirements by Base Zoning District) the approving authority shall make the following findings, in addition to those findings required by Section 17.16.120.D: Ordinance No. 949 — Page 4 of 11 Page 292 A. The proposed hotel development is consistent with the General Plan's Economic Development Goals and Policies. B. The proposed hotel will not create urban decay due to the significant loss of business at existing hotels in the city, hotels currently under construction in the city, or hotels that have been granted entitlements by the city that have not expired but are not yet under construction. C. The proposed hotel is located in an area of the city with substantial unmet demand for a hotel. D. The proposed hotel is not expected to reduce the total hotel occupancy rate in the city below 72% in the first five years of operations. 17.93.040 Occupancy Standards. A. No hotel guestroom shall be rented for a period exceeding thirty (30) consecutive calendar days, counting portions of calendar days as full days. B. No hotel guestroom shall be rented for less than a one day period. 17.93.050 Public Safety Standards. A. No hotel shall create an unreasonable or excessive demand for police services. To demonstrate compliance with this standard, an application for a hotel conditional use permit shall include the following information: 1. A management plan that describes how the hotel will address potential criminal activities at the site. 2. A lighting plan that demonstrates how the hotel's proposed lighting will illuminate the site to the extent necessary for a peace officer to adequately observe the property from a patrol car. 3. A site plan designed to allow for visibility from the public right-of-way for peace officers in patrol vehicles. B. At all times, hotel operators shall maintain on file with the Rancho Cucamonga Police Department and Fire Protection District a single, current point of contact for addressing law enforcement, public health, and safety problems at the hotel site. In connection with the issuance of a business license, a police and fire inspection shall be required when a hotel undergoes a change in ownership or operator. C. Hotel owners and all hotel employees shall be trained to spot criminal activity. D. A security camera system is required to be installed with the capability of providing access to the Rancho Cucamonga Police Department and Fire Protection District. Recordings shall be held for a minimum of 30 days. Ordinance No. 949 — Page 5 of 11 Page 293 E. Hotels that provide entertainment as defined in 17.20.020 shall obtain an entertainment permit. 17.93.060 Hotel Amenities. No Development Review and/or Conditional Use Permit shall be approved for a hotel unless the following amenities are provided: A. Each guestroom shall include high-speed Internet, voicemail, desk, color television, mini - fridge, coffee maker, alarm clock or wake-up service, hairdryer, iron and ironing board; B. The minimum following amenities shall be provided on site: 1. A bar/lounge with dining area; 2. Hot tubs/spas with pool or day spa services with pool; 3. A business center with computers and printers for guest use; 4. A large fitness center (minimum of 750 square feet for hotels with less than 100 rooms; minimum of 1,500 square feet for hotels with 100 or more rooms) with a wide range of equipment/exercise stations; 5. A cafe or coffee shop including at minimum a counter served bakery cafe with dedicated employees serving freshly prepared coffee, teas and specialty drinks open a minimum of 9 hours each day; 6. Up to two required amenities may be waived or replaced with alternative amenities by the Planning Director if similar existing amenities are available on site as part of an existing development or if the proposed hotel is in the Upper Upscale or Luxury scale based on Smith Travel Research hotel classifications or AAA four diamond hotel. C. One of the following amenities shall also be provided on site: 1. Convention/meeting space of no less than 10,000 square feet that is reconfigurable with flexible seating, full audiovisual (AV) capabilities, and full commercial kitchen. The convention/meeting space shall be contiguous with internal connections to the main hotel structure and shall not be physically separated from the hotel; 2. A full-service restaurant operating at substantially similar hours to the hotel and offering room service to the hotel; 3. A roof -top bar and food service with patio lounge and recreation/relaxation area and associated amenities; 4. Other amenities maybe considered in lieu of one of the required amenities subject to Planning Director approval. Ordinance No. 949 — Page 6 of 11 Page 294 D. Two of the following amenities shall also be provided on site: 1. Valet parking; 2. Spa services (if not provided as amenity to meet one of the above requirements); 3. An indoor pool; 4. Fire pits and an outdoor patio (if not provided as amenity to meet one of the above requirements); 5. Indoor or outdoor recreation court (basketball, volleyball, etc.); 6. A water play area; 7. Penthouse suites with full balconies; 8. Onsite auto detailing service; 9. Onsite car and/or bike sharing for use by guests; 10. Concierge services; 11. Participation in a regional airport shuttle service; 12. Hosted evening social hour; 13. Overnight laundry and dry cleaning services; 14. Office space/workspace rental program; 15. Pet Amenities, including but not limited to, acceptance of cats and dogs in rooms, complimentary pet treats, availability of pet bedding, crates, food and water bowls, and a listing of local pet services, such as pet walkers, pet sitters, veterinarians, pet shops and groomers. Pet play/exercise areas are strongly encouraged; 16. Other amenities may be considered in lieu of one of the required amenities subject to Planning Director approval. 17.93.070 Design Standards. In addition to the design provisions outlined in Article VII (Design Standards and Guidelines) of this code, the following design standards shall apply to all new hotel development: A. Site Design and Layout. 1. Hotels shall support other hospitality industry -related uses such as restaurants, entertainment, recreation, and travel and tourism by integrating into a larger pattern of development and avoiding being isolated from such uses or being stand- alone. Integration into a larger mixed-use development that consists of residential, commercial, and/or office uses is also acceptable. Ordinance No. 949 — Page 7 of 11 Page 295 2. Site and building designs shall be unique and tailored to the specific site rather than formulaic and without any distinguishing characteristics. 3. Dual -brand hotel concepts shall be developed within a single building or complex and not as two separate buildings. 4. Multi -story vertical development is preferred over single or two-story horizontal development. Furthermore, within the Haven Avenue Overlay District, all buildings shall have four (4) floors or more. 5. Hotel projects shall be designed with the hotel building(s) plotted at the street/front building setback line with the overnight parking area located at the rear or side of the building(s). 6. Hotel projects shall be designed with the primary (long) axis of the hotel building(s) aligned parallel to the street. Consideration of alternatives may be given to sites with narrow street frontages. 7. When the main entrance into the hotel building is on the "street side", short-term parking for guests' checking -in, drive aisles for passenger un/loading, and any overhead structures such as porte cocheres are permitted within the parking and landscape setback along the street by up to 50 percent of the setback dimension. 8. Parking lots or facilities shall have a minimum ratio of 2 percent of the total parking spaces equipped as electric vehicle charging stations. B. Architectural Design and Details. 1. The architecture of all buildings shall incorporate multiple design elements/features and diversity/variation in colors to minimize monotony and repetition along all wall planes. 2. The maximum amount of plaster/stucco finish applied to any building wall plane (or any exterior panel systems that have the appearance of plaster/stucco) shall not exceed 25 percent of the vertical area of the wall plane. 3. Articulation of the building wall planes is required on all elevations. 4. High-quality building materials shall be used both on the exterior and interior of the hotel. 5. Within the Haven Avenue Overlay District, the following requirements shall apply to all hotel buildings: a. The application of plaster/stucco finish (or exterior panel systems that have the appearance of plaster/stucco) on any building wall plane is not permitted. Ordinance No. 949 — Page 8 of 11 Page 296 b. A mix of exterior glass cladding, metal elements/features, and decorative wall finishes such as stone, composite, or natural tiles are required. C. Pedestrian and Vehicular Access. 1. All hotel buildings shall have direct pedestrian access between the hotel lobby and the street on the "street side" of the building if the main entry into the building is on the opposite side of the building. 2. All buildings within a hotel project, when separated by a parking lot, shall be interconnected by pedestrian pathways with a minimum width of 10 feet. Such pathways shall also include shade structures and seating at various intervals. 3. A prominent entry feature shall be incorporated into the main hotel entry (e.g., water feature, public art, landscaped elements). D. Lighting. 1. Light fixtures, features, and/or similar elements shall be incorporated into the exterior of all hotel buildings to accentuate the architecture. 2. All pedestrian pathways on-site and along the public sidewalks adjacent to all street frontage(s) of the project site shall have pedestrian -scale lighting. All such light fixtures (including any base) shall not exceed 10 feet in height. E. Landscaping. 1. A high degree of landscaping shall be installed throughout the property, including entry, courtyards, gardens, pool areas, walkways, and parking areas. F. Building Systems Placement. 1. All mechanical equipment and utility connection points, including HVAC units, electrical meters, and gas meters shall be screened from public view (see Figure 17.93). Rooftop equipment shall not exceed the height of the roof parapet concealing the equipment. Ordinance No. 949 — Page 9 of 11 Page 297 Figure 17.93.070-1 Screened Mechanical Equipment SECTION 6. The City Council declares that, should any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason be held invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional. SECTION 7. Neither the adoption of this Ordinance nor the repeal of any other Ordinance of this City shall in any manner affect the prosecution for violations of ordinances, which violations were committed prior to the effective date hereof, nor be construed as a waiver of any penalty or the penal provisions applicable to any violation thereof. SECTION 8. The City Clerk shall certify to the adoption of this Ordinance and shall cause it to be published in the manner required by law. Ordinance No. 949 — Page 10 of 11 Page 298 PASSED, APPROVED, AND ADOPTED this day of 12019. Dennis Michael Mayor I, JANICE REYNOLDS, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Rancho Cucamonga held on the day of , 2019, and was finally passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on the day of , 2019, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: ATTEST: City Clerk Ordinance No. 949 — Page 11 of 11 Page 299 ORDINANCE NO. 950 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE EMPIRE LAKES SPECIFIC PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA, MAKING FINDINGS IN SUPPORT THEREOF The City Council of the City of Rancho Cucamonga does ordain as follows: SECTION 1. The City of Rancho Cucamonga has prepared Specific Plan Amendment DRC2019-00230, as described in the title of this Ordinance. Hereinafter in this Ordinance, the subject Specific Plan Amendment is referred to as "the Amendment". A. On October 4, 2017, the City Council approved Urgency Ordinance No. 919, an interim ordinance requiring a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City to allow staff time to study appropriate development standards and regulations for hotels and draft any necessary changes to the Municipal Code. Per State law, an interim ordinance is effective for a period of 45 days from the date of adoption, unless extended at a public hearing prior to the end of the 45 -day period. B. On November 15, 2017, the City Council approved Urgency Ordinance No. 923, which extended the interim ordinance's requirement for a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City for an additional 10 months, 15 days, to provide staff additional time to study the issue and draft a Municipal Code Amendment to address the impacts created by hotel development within the City. C. On September 19, 2018, the City Council approved Urgency Ordinance No. 940, which further extended the interim ordinance's requirement for a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City for an additional 10 months, 15 days. D. On April 10 and April 24, 2019, the Planning Commission of the City of Rancho Cucamonga conducted a noticed public hearing with respect to the Amendment and, following the conclusion thereof, adopted Resolution No. 19-34, recommending that the City Council of the City of Rancho Cucamonga adopt this Amendment. E. On May 15, 2019, the City Council of the City of Rancho Cucamonga conducted a noticed public hearing on the Amendment and continued the public hearing to a date certain. F. On June 5, 2019, the City Council of the City of Rancho Cucamonga continued with the noticed public hearing on the Amendment and concluded said hearing on that date. G. All legal prerequisites prior to the adoption of this Ordinance have occurred. SECTION 2. Based upon the substantial evidence presented to this Council during the above -referenced public hearing, this Council hereby finds and concludes that the changes proposed to Title 17 (Development Code) in the Amendment are consistent with the General Plan goals, policies, and implementation programs. General Plan Land Use Policy LU -1.1 encourages the protection of neighborhoods from the encroachment of incompatible activities or land uses that may have a negative impact on the residential living environment. Regulating the operational Ordinance No. 950— Page 1 of 3 Page 300 standards for hotels that may be near residential neighborhoods will reduce potential impacts created by hotels. Land Use Goal LU -11 requires that community aesthetics are maintained through appropriate regulations. Establishing design guidelines for hotels will encourage better site design, improved architecture, and the use of higher quality building materials. Lastly, through partnerships designed to report and prevent criminal activity at hotels between hotel owners and operators, and City Police and Fire services, Public Safety Goal PS -4, which requires a high level of public safety services throughout Rancho Cucamonga, can continue to be achieved. SECTION 3. The Planning Department staff has determined that this Amendment is exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines. The project qualifies under the general rule that CEQA applies only to projects, which have the potential for causing significant effects on the environment. Pursuant to State CEQA Guidelines Section 15061(B)(3), where it can be seen with certainty that there is no possibility that the activity in question may have significant effect on the environment, the activity is not subject to CEQA. The Amendment does not propose any physical change to the environment itself. The Amendment's requirement for hotel development applications to prepare a market feasibility study is a purely economic requirement. In addition, the occupancy standards and public safety standards are limited to the operation of hotels and do not affect the environment. The remaining development standards do not have the potential for causing significant effects on the environment because they pertain to improving the quality of the architectural design of hotels and not to the intensity of development. In sum, the Amendment would impose more restrictive regulations on hotel development within the City as hotel projects are currently permitted by right in most zoning districts. Furthermore, the Amendment only revises the land use regulations to apply development and operational standards for hotels and to require discretionary review through the Conditional Use Permit process for the development of hotels. Applications for development subject to these provisions will be reviewed for CEQA compliance under separate entitlements. During the entitlement process, the applicant will be required to comply with CEQA. In reviewing each project for compliance with CEQA, an applicant may be required to submit environmental studies that analyze potential impacts such as air quality, biological resources, cultural resources, noise levels, and transportation/traffic caused by the site- specific project. On a case-by-case review of each project, the appropriate environmental document will be prepared to address project -specific impacts. Based on this evidence and all of the evidence in the record, the City Council concurs with the Planning Department staff's determination that the Amendment will not have a significant effect on the environment and is therefore exempt from further environmental review under CEQA. SECTION 4. The land use labeled "Hotel/Motel" in Table 5-1 (Summary of Land Use Type by Planning Area) of Subsection 5.2 (Land Use Types) shall be modified as follows: Type of Use Planning Area II IV V VI VII VIII IX X XI Hotel (5) C C C C C (5) Hotels subject to Development Code Chapter 17.93. SECTION 5. Table Note 15 in Table 17.38.070-1 (Allowed Land Uses and Permit Requirements by Placetype) in Appendix E Zoning Code Amendment of Section 7 (Planning Area I: Mixed Use Infill Area) shall be modified as follows: Ordinance No. 950— Page 2 of 3 Page 301 "(15) The maximum number of rooms for hotels is 200 rooms. Hotels also subject to Development Code Chapter 17.93." SECTION 6. The City Council declares that, should any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason be held invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional. SECTION 7. Neither the adoption of this Ordinance nor the repeal of any other Ordinance of this City shall in any manner affect the prosecution for violations of ordinances, which violations were committed prior to the effective date hereof, nor be construed as a waiver of any penalty or the penal provisions applicable to any violation thereof. SECTION 8. The City Clerk shall certify to the adoption of this Ordinance and shall cause it to be published in the manner required by law. PASSED, APPROVED, AND ADOPTED this day of 2019. Dennis Michael Mayor I, JANICE REYNOLDS, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Rancho Cucamonga held on the day of , 2019, and was finally passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on the day of , 2019, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: ATTEST: City Clerk Ordinance No. 950— Page 3 of 3 Page 302 ORDINANCE NO. 951 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE ETIWANDA SPECIFIC PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA, MAKING FINDINGS IN SUPPORT THEREOF The City Council of the City of Rancho Cucamonga does ordain as follows: SECTION 1. The City of Rancho Cucamonga has prepared Specific Plan Amendment DRC2019-00230, as described in the title of this Ordinance. Hereinafter in this Ordinance, the subject Specific Plan Amendment is referred to as "the Amendment". A. On October 4, 2017, the City Council approved Urgency Ordinance No. 919, an interim ordinance requiring a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City to allow staff time to study appropriate development standards and regulations for hotels and draft any necessary changes to the Municipal Code. Per State law, an interim ordinance is effective for a period of 45 days from the date of adoption, unless extended at a public hearing prior to the end of the 45 -day period. B. On November 15, 2017, the City Council approved Urgency Ordinance No. 923, which extended the interim ordinance's requirement for a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City for an additional 10 months, 15 days, to provide staff additional time to study the issue and draft a Municipal Code Amendment to address the impacts created by hotel development within the City. C. On September 19, 2018, the City Council approved Urgency Ordinance No. 940, which further extended the interim ordinance's requirement for a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City for an additional 10 months, 15 days. D. On April 10 and April 24, 2019, the Planning Commission of the City of Rancho Cucamonga conducted a noticed public hearing with respect to the Amendment and, following the conclusion thereof, adopted Resolution No. 19-34, recommending that the City Council of the City of Rancho Cucamonga adopt this Amendment. E. On May 15, 2019, the City Council of the City of Rancho Cucamonga conducted a noticed public hearing on the Amendment and continued the public hearing to a date certain. F. On June 5, 2019, the City Council of the City of Rancho Cucamonga continued with the noticed public hearing on the Amendment and concluded said hearing on that date. G. All legal prerequisites prior to the adoption of this Ordinance have occurred. SECTION 2. Based upon the substantial evidence presented to this Council during the above -referenced public hearing, this Council hereby finds and concludes that the changes proposed to Title 17 (Development Code) in the Amendment are consistent with the General Plan goals, policies, and implementation programs. General Plan Land Use Policy LU -1.1 encourages the protection of neighborhoods from the encroachment of incompatible activities or land uses that may have a negative impact on the residential living environment. Regulating the operational Ordinance No. 951 — Page 1 of 3 Page 303 standards for hotels that may be near residential neighborhoods will reduce potential impacts created by hotels. Land Use Goal LU -11 requires that community aesthetics are maintained through appropriate regulations. Establishing design guidelines for hotels will encourage better site design, improved architecture, and the use of higher quality building materials. Lastly, through partnerships designed to report and prevent criminal activity at hotels between hotel owners and operators, and City Police and Fire services, Public Safety Goal PS -4, which requires a high level of public safety services throughout Rancho Cucamonga, can continue to be achieved. SECTION 3. The Planning Department staff has determined that this Amendment is exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines. The project qualifies under the general rule that CEQA applies only to projects, which have the potential for causing significant effects on the environment. Pursuant to State CEQA Guidelines Section 15061(B)(3), where it can be seen with certainty that there is no possibility that the activity in question may have significant effect on the environment, the activity is not subject to CEQA. The Amendment does not propose any physical change to the environment itself. The Amendment's requirement for hotel development applications to prepare a market feasibility study is a purely economic requirement. In addition, the occupancy standards and public safety standards are limited to the operation of hotels and do not affect the environment. The remaining development standards do not have the potential for causing significant effects on the environment because they pertain to improving the quality of the architectural design of hotels and not to the intensity of development. In sum, the Amendment would impose more restrictive regulations on hotel development within the City as hotel projects are currently permitted by right in most zoning districts. Furthermore, the Amendment only revises the land use regulations to apply development and operational standards for hotels and to require discretionary review through the Conditional Use Permit process for the development of hotels. Applications for development subject to these provisions will be reviewed for CEQA compliance under separate entitlements. During the entitlement process, the applicant will be required to comply with CEQA. In reviewing each project for compliance with CEQA, an applicant may be required to submit environmental studies that analyze potential impacts such as air quality, biological resources, cultural resources, noise levels, and transportation/traffic caused by the site- specific project. On a case-by-case review of each project, the appropriate environmental document will be prepared to address project -specific impacts. Based on this evidence and all of the evidence in the record, the City Council concurs with the Planning Department staff's determination that the Amendment will not have a significant effect on the environment and is therefore exempt from further environmental review under CEQA. SECTION 4. The land use labeled "Hotels and motels" in the schedule under Subsection 5.23 (Commercial and Office Districts) shall be modified as follows: USE DISTRICT NC FC GC OP Hotels C C - (1) Hotels subject to Development Code Chapter 17.93. SECTION 5. The City Council declares that, should any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason be held invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not Ordinance No. 951 — Page 2 of 3 Page 304 affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional. SECTION 6. Neither the adoption of this Ordinance nor the repeal of any other Ordinance of this City shall in any manner affect the prosecution for violations of ordinances, which violations were committed prior to the effective date hereof, nor be construed as a waiver of any penalty or the penal provisions applicable to any violation thereof. SECTION 7. The City Clerk shall certify to the adoption of this Ordinance and shall cause it to be published in the manner required by law. PASSED, APPROVED, AND ADOPTED this day of 2019. Dennis Michael Mayor I, JANICE REYNOLDS, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Rancho Cucamonga held on the day of , 2019, and was finally passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on the day of , 2019, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: ATTEST: City Clerk Ordinance No. 951 — Page 3 of 3 Page 305 ORDINANCE NO. 952 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE TOWN SQUARE MASTER PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA, MAKING FINDINGS IN SUPPORT THEREOF The City Council of the City of Rancho Cucamonga does ordain as follows: SECTION 1. The City of Rancho Cucamonga has prepared Master Plan Amendment DRC2019-00231, as described in the title of this Ordinance. Hereinafter in this Ordinance, the subject Master Plan Amendment is referred to as "the Amendment". A. On October 4, 2017, the City Council approved Urgency Ordinance No. 919, an interim ordinance requiring a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City to allow staff time to study appropriate development standards and regulations for hotels and draft any necessary changes to the Municipal Code. Per State law, an interim ordinance is effective for a period of 45 days from the date of adoption, unless extended at a public hearing prior to the end of the 45 -day period. B. On November 15, 2017, the City Council approved Urgency Ordinance No. 923, which extended the interim ordinance's requirement for a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City for an additional 10 months, 15 days, to provide staff additional time to study the issue and draft a Municipal Code Amendment to address the impacts created by hotel development within the City. C. On September 19, 2018, the City Council approved Urgency Ordinance No. 940, which further extended the interim ordinance's requirement for a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City for an additional 10 months, 15 days. D. On April 10 and April 24, 2019, the Planning Commission of the City of Rancho Cucamonga conducted a noticed public hearing with respect to the Amendment and, following the conclusion thereof, adopted Resolution No. 19-34, recommending that the City Council of the City of Rancho Cucamonga adopt this Amendment. E. On May 15, 2019, the City Council of the City of Rancho Cucamonga conducted a noticed public hearing on the Amendment and continued the public hearing to a date certain. F. On June 5, 2019, the City Council of the City of Rancho Cucamonga continued with the noticed public hearing on the Amendment and concluded said hearing on that date. G. All legal prerequisites prior to the adoption of this Ordinance have occurred. SECTION 2. Based upon the substantial evidence presented to this Council during the above -referenced public hearing, this Council hereby finds and concludes that the changes proposed to Title 17 (Development Code) in the Amendment are consistent with the General Plan goals, policies, and implementation programs. General Plan Land Use Policy LU -1.1 encourages the protection of neighborhoods from the encroachment of incompatible activities or land uses that may have a negative impact on the residential living environment. Regulating the operational Ordinance No. 952— Page 1 of 3 Page 306 standards for hotels that may be near residential neighborhoods will reduce potential impacts created by hotels. Land Use Goal LU -11 requires that community aesthetics are maintained through appropriate regulations. Establishing design guidelines for hotels will encourage better site design, improved architecture, and the use of higher quality building materials. Lastly, through partnerships designed to report and prevent criminal activity at hotels between hotel owners and operators, and City Police and Fire services, Public Safety Goal PS -4, which requires a high level of public safety services throughout Rancho Cucamonga, can continue to be achieved. SECTION 3. The Planning Department staff has determined that this Amendment is exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines. The project qualifies under the general rule that CEQA applies only to projects, which have the potential for causing significant effects on the environment. Pursuant to State CEQA Guidelines Section 15061(B)(3), where it can be seen with certainty that there is no possibility that the activity in question may have significant effect on the environment, the activity is not subject to CEQA. The Amendment does not propose any physical change to the environment itself. The Amendment's requirement for hotel development applications to prepare a market feasibility study is a purely economic requirement. In addition, the occupancy standards and public safety standards are limited to the operation of hotels and do not affect the environment. The remaining development standards do not have the potential for causing significant effects on the environment because they pertain to improving the quality of the architectural design of hotels and not to the intensity of development. In sum, the Amendment would impose more restrictive regulations on hotel development within the City as hotel projects are currently permitted by right in most zoning districts. Furthermore, the Amendment only revises the land use regulations to apply development and operational standards for hotels and to require discretionary review through the Conditional Use Permit process for the development of hotels. Applications for development subject to these provisions will be reviewed for CEQA compliance under separate entitlements. During the entitlement process, the applicant will be required to comply with CEQA. In reviewing each project for compliance with CEQA, an applicant may be required to submit environmental studies that analyze potential impacts such as air quality, biological resources, cultural resources, noise levels, and transportation/traffic caused by the site- specific project. On a case-by-case review of each project, the appropriate environmental document will be prepared to address project -specific impacts. Based on this evidence and all of the evidence in the record, the City Council concurs with the Planning Department staff's determination that the Amendment will not have a significant effect on the environment and is therefore exempt from further environmental review under CEQA. SECTION 4. The land use labeled "Hotel/Motel" in Table 3-1 (Permitted Uses) of Subsection 3.7 (Permitted and Conditional Uses — Detailed Listing) shall be modified as follows: USE RANCHO CUCAMONGA TOWN SQUARE TYPES MIXED-USE DISTRICT Hotels (as prescribed in Development Code C** Chapter 17.93) SECTION 5. The City Council declares that, should any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason be held invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares Ordinance No. 952— Page 2 of 3 Page 307 that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional. SECTION 6. Neither the adoption of this Ordinance nor the repeal of any other Ordinance of this City shall in any manner affect the prosecution for violations of ordinances, which violations were committed prior to the effective date hereof, nor be construed as a waiver of any penalty or the penal provisions applicable to any violation thereof. SECTION 7. The City Clerk shall certify to the adoption of this Ordinance and shall cause it to be published in the manner required by law. PASSED, APPROVED, AND ADOPTED this day of 2019. Dennis Michael Mayor I, JANICE REYNOLDS, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Rancho Cucamonga held on the day of , 2019, and was finally passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on the day of , 2019, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: ATTEST: City Clerk Ordinance No. 952— Page 3 of 3 Page 308 ORDINANCE NO. 953 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE VICTORIA ARBORS MASTER PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA, MAKING FINDINGS IN SUPPORT THEREOF The City Council of the City of Rancho Cucamonga does ordain as follows: SECTION 1. The City of Rancho Cucamonga has prepared Master Plan Amendment DRC2019-00231, as described in the title of this Ordinance. Hereinafter in this Ordinance, the subject Specific Plan Amendment is referred to as "the Amendment". A. On October 4, 2017, the City Council approved Urgency Ordinance No. 919, an interim ordinance requiring a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City to allow staff time to study appropriate development standards and regulations for hotels and draft any necessary changes to the Municipal Code. Per State law, an interim ordinance is effective for a period of 45 days from the date of adoption, unless extended at a public hearing prior to the end of the 45 -day period. B. On November 15, 2017, the City Council approved Urgency Ordinance No. 923, which extended the interim ordinance's requirement for a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City for an additional 10 months, 15 days, to provide staff additional time to study the issue and draft a Municipal Code Amendment to address the impacts created by hotel development within the City. C. On September 19, 2018, the City Council approved Urgency Ordinance No. 940, which further extended the interim ordinance's requirement for a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City for an additional 10 months, 15 days. D. On April 10 and April 24, 2019, the Planning Commission of the City of Rancho Cucamonga conducted a noticed public hearing with respect to the Amendment and, following the conclusion thereof, adopted Resolution No. 19-34, recommending that the City Council of the City of Rancho Cucamonga adopt this Amendment. E. On May 15, 2019, the City Council of the City of Rancho Cucamonga conducted a noticed public hearing on the Amendment and continued the public hearing to a date certain. F. On June 5, 2019, the City Council of the City of Rancho Cucamonga continued with the noticed public hearing on the Amendment and concluded said hearing on that date. G. All legal prerequisites prior to the adoption of this Ordinance have occurred. SECTION 2. Based upon the substantial evidence presented to this Council during the above -referenced public hearing, this Council hereby finds and concludes that the changes proposed to Title 17 (Development Code) in the Amendment are consistent with the General Plan goals, policies, and implementation programs. General Plan Land Use Policy LU -1.1 encourages the protection of neighborhoods from the encroachment of incompatible activities or land uses that may have a negative impact on the residential living environment. Regulating the operational Ordinance No. 953 — Page 1 of 3 Page 309 standards for hotels that may be near residential neighborhoods will reduce potential impacts created by hotels. Land Use Goal LU -11 requires that community aesthetics are maintained through appropriate regulations. Establishing design guidelines for hotels will encourage better site design, improved architecture, and the use of higher quality building materials. Lastly, through partnerships designed to report and prevent criminal activity at hotels between hotel owners and operators, and City Police and Fire services, Public Safety Goal PS -4, which requires a high level of public safety services throughout Rancho Cucamonga, can continue to be achieved. SECTION 3. The Planning Department staff has determined that this Amendment is exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines. The project qualifies under the general rule that CEQA applies only to projects, which have the potential for causing significant effects on the environment. Pursuant to State CEQA Guidelines Section 15061(B)(3), where it can be seen with certainty that there is no possibility that the activity in question may have significant effect on the environment, the activity is not subject to CEQA. The Amendment does not propose any physical change to the environment itself. The Amendment's requirement for hotel development applications to prepare a market feasibility study is a purely economic requirement. In addition, the occupancy standards and public safety standards are limited to the operation of hotels and do not affect the environment. The remaining development standards do not have the potential for causing significant effects on the environment because they pertain to improving the quality of the architectural design of hotels and not to the intensity of development. In sum, the Amendment would impose more restrictive regulations on hotel development within the City as hotel projects are currently permitted by right in most zoning districts. Furthermore, the Amendment only revises the land use regulations to apply development and operational standards for hotels and to require discretionary review through the Conditional Use Permit process for the development of hotels. Applications for development subject to these provisions will be reviewed for CEQA compliance under separate entitlements. During the entitlement process, the applicant will be required to comply with CEQA. In reviewing each project for compliance with CEQA, an applicant may be required to submit environmental studies that analyze potential impacts such as air quality, biological resources, cultural resources, noise levels, and transportation/traffic caused by the site- specific project. On a case-by-case review of each project, the appropriate environmental document will be prepared to address project -specific impacts. Based on this evidence and all of the evidence in the record, the City Council concurs with the Planning Department staff's determination that the Amendment will not have a significant effect on the environment and is therefore exempt from further environmental review under CEQA. SECTION 4. The land use labeled "Hotels and motels" in the Regional Related Commercial schedule of Subsection 1.C. (Mixed Use Commercial) under Chapter 3 (Land Use) shall be modified as follows: "(8) Hotels, subject to Development Code Chapter 17.93." SECTION 5. The City Council declares that, should any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason be held invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional. Ordinance No. 953 — Page 2 of 3 Page 310 SECTION 6. Neither the adoption of this Ordinance nor the repeal of any other Ordinance of this City shall in any manner affect the prosecution for violations of ordinances, which violations were committed prior to the effective date hereof, nor be construed as a waiver of any penalty or the penal provisions applicable to any violation thereof. SECTION 7. The City Clerk shall certify to the adoption of this Ordinance and shall cause it to be published in the manner required by law. PASSED, APPROVED, AND ADOPTED this day of 12019. Dennis Michael Mayor I, JANICE REYNOLDS, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Rancho Cucamonga held on the day of , 2019, and was finally passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on the day of , 2019, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: ATTEST: City Clerk Ordinance No. 953 — Page 3 of 3 Page 311 ORDINANCE NO. 954 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE VICTORIA COMMUNITY PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA, MAKING FINDINGS IN SUPPORT THEREOF The City Council of the City of Rancho Cucamonga does ordain as follows: SECTION 1. The City of Rancho Cucamonga has prepared Master Plan Amendment DRC2019-00232, as described in the title of this Ordinance. Hereinafter in this Ordinance, the subject Specific Plan Amendment is referred to as "the Amendment". A. On October 4, 2017, the City Council approved Urgency Ordinance No. 919, an interim ordinance requiring a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City to allow staff time to study appropriate development standards and regulations for hotels and draft any necessary changes to the Municipal Code. Per State law, an interim ordinance is effective for a period of 45 days from the date of adoption, unless extended at a public hearing prior to the end of the 45 -day period. B. On November 15, 2017, the City Council approved Urgency Ordinance No. 923, which extended the interim ordinance's requirement for a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City for an additional 10 months, 15 days, to provide staff additional time to study the issue and draft a Municipal Code Amendment to address the impacts created by hotel development within the City. C. On September 19, 2018, the City Council approved Urgency Ordinance No. 940, which further extended the interim ordinance's requirement for a Conditional Use Permit for the establishment of any new hotel or the expansion of any existing hotel within the City for an additional 10 months, 15 days. D. On April 10 and April 24, 2019, the Planning Commission of the City of Rancho Cucamonga conducted a noticed public hearing with respect to the Amendment and, following the conclusion thereof, adopted Resolution No. 19-34, recommending that the City Council of the City of Rancho Cucamonga adopt this Amendment. E. On May 15, 2019, the City Council of the City of Rancho Cucamonga conducted a noticed public hearing on the Amendment and continued the public hearing to a date certain. F. On June 5, 2019, the City Council of the City of Rancho Cucamonga continued with the noticed public hearing on the Amendment and concluded said hearing on that date. G. All legal prerequisites prior to the adoption of this Ordinance have occurred. SECTION 2. Based upon the substantial evidence presented to this Council during the above -referenced public hearing, this Council hereby finds and concludes that the changes proposed to Title 17 (Development Code) in the Amendment are consistent with the General Plan goals, policies, and implementation programs. General Plan Land Use Policy LU -1.1 encourages the protection of neighborhoods from the encroachment of incompatible activities or land uses that may have a negative impact on the residential living environment. Regulating the operational Ordinance No. 954 — Page 1 of 3 Page 312 standards for hotels that may be near residential neighborhoods will reduce potential impacts created by hotels. Land Use Goal LU -11 requires that community aesthetics are maintained through appropriate regulations. Establishing design guidelines for hotels will encourage better site design, improved architecture, and the use of higher quality building materials. Lastly, through partnerships designed to report and prevent criminal activity at hotels between hotel owners and operators, and City Police and Fire services, Public Safety Goal PS -4, which requires a high level of public safety services throughout Rancho Cucamonga, can continue to be achieved. SECTION 3. The Planning Department staff has determined that this Amendment is exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines. The project qualifies under the general rule that CEQA applies only to projects, which have the potential for causing significant effects on the environment. Pursuant to State CEQA Guidelines Section 15061(B)(3), where it can be seen with certainty that there is no possibility that the activity in question may have significant effect on the environment, the activity is not subject to CEQA. The Amendment does not propose any physical change to the environment itself. The Amendment's requirement for hotel development applications to prepare a market feasibility study is a purely economic requirement. In addition, the occupancy standards and public safety standards are limited to the operation of hotels and do not affect the environment. The remaining development standards do not have the potential for causing significant effects on the environment because they pertain to improving the quality of the architectural design of hotels and not to the intensity of development. In sum, the Amendment would impose more restrictive regulations on hotel development within the City as hotel projects are currently permitted by right in most zoning districts. Furthermore, the Amendment only revises the land use regulations to apply development and operational standards for hotels and to require discretionary review through the Conditional Use Permit process for the development of hotels. Applications for development subject to these provisions will be reviewed for CEQA compliance under separate entitlements. During the entitlement process, the applicant will be required to comply with CEQA. In reviewing each project for compliance with CEQA, an applicant may be required to submit environmental studies that analyze potential impacts such as air quality, biological resources, cultural resources, noise levels, and transportation/traffic caused by the site- specific project. On a case-by-case review of each project, the appropriate environmental document will be prepared to address project -specific impacts. Based on this evidence and all of the evidence in the record, the City Council concurs with the Planning Department staff's determination that the Amendment will not have a significant effect on the environment and is therefore exempt from further environmental review under CEQA. SECTION 4. The land use labeled "Hotels and motels" in the Regional Related Land Uses schedule under Commercial Standards shall be modified as follows: "(8) Hotels, subject to Development Code Chapter 17.93." SECTION 5. The City Council declares that, should any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason be held invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional. Ordinance No. 954 — Page 2 of 3 Page 313 SECTION 6. Neither the adoption of this Ordinance nor the repeal of any other Ordinance of this City shall in any manner affect the prosecution for violations of ordinances, which violations were committed prior to the effective date hereof, nor be construed as a waiver of any penalty or the penal provisions applicable to any violation thereof. SECTION 7. The City Clerk shall certify to the adoption of this Ordinance and shall cause it to be published in the manner required by law. PASSED, APPROVED, AND ADOPTED this day of 12019. Dennis Michael Mayor I, JANICE REYNOLDS, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Rancho Cucamonga held on the day of , 2019, and was finally passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on the day of , 2019, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: ATTEST: City Clerk Ordinance No. 954 — Page 3 of 3 Page 314 Municipal Code Amendment and Special Planning Area Amendments Regarding Regulations for Hotels June 5, 2019 Background • October 4, 2017 — CC adopted Urgency Ordinance No. 919 requiring a CUP for any new hotel or expansion of any existing hotel for a period of 45 days • November 15, 2017 — CC extended the urgency ordinance for an additional 10 months, 15 days • August 8, 2018 — PC discussed hotel regulations and provided direction to staff • September 19, 2018 — City Council extended the urgency ordinance for an additional 10 months, 15 days Background • March 19, 2019 — Focus group meeting with existing hotel owners/operators • April 8, 2019 — Meeting with hotel developer • April 10, 2019 — Planning Commission Public Hearing, continued to April 24, 2019 • April 24, 2019 — Planning Commission Public Hearing, recommended to move forward to City Council • May 15, 2019 — City Council Public Hearing, continued to June 512019 Background • Currently no citywide regulations for hotels • Permitted or conditionally permitted in 6 zones as well as Haven Avenue Overlay and Industrial Commercial Overlay • There has been increased interest for hotels in all categories over past 3 years wn�iv.mmiRm3nu G.IF�1_,� ��` Background • Development Code lacks provisions that would ensure excellence in architectural design • An amendment to the hotel development standards would help to encourage: o Better site design o Better architecture o Use of higher quality building materials o Walkability Hotel Trends • Boom in development of Extended Stay format hotels • Encourage formulaic design • Limited on site amenities • Limited employment opportunities for hospitality professionals • Dual brand hotels • Two hotels on one site • Modest design amenities • Creates under utilized sites �• Search ,address or APN QVic f98ni ' Pp tat ` r Al •rt mond 51 m I I Y .k' t x l r W 25th St Hillside fid t t f HiIlsVde Rd FIN I51dC Rd e7 ;" • '' '; f P°' 1 L 'Nk 5sa 1 Ave I V1 11 �-nii h'1e -_ W 23rd Sc i 'IhorvushEradS ChaFfey _ 5 College school I 1 • y o - - .:� �4 1y Banyan St Banyan $t L Y C y Lemon Ave mit&age Yin w t � LCnYveI AVS J Or �'gP Or s 1 r, Alta Lurnd 7i e % . t _ Aiia Loma - 1 ` N a ylctarra se Grapeland m dEtlwande Map of4 rl a a u y t Base Lrne Rd Existing Hotels 2� I 15 { 2� AD a r RanChoEr I m ly a Cucamonga 4 e c Arrow Rte C Arrow R[e 1=r y a • Primarily concentrated on the North 3 WhittraFn Ave — � arh Sr Cucamonga I south side a y c %41"h Proximity to 1-15 and Ontario 6th 5t 4International Airport---� --_� __�r,x_ __.E,th-Sr_ ' Valley B1yd ' - On.a+l4 MIIIS Pkwy Z GBasti - UL d Blvd C Airpa rt 4r E AI44oa ❑r SIo4Cr ave � a ¢ 4 p, a Esn, NASA, HGA, USGS, FEMA City of Rancho Cucamonga, Esri, HEF Existing Hotels • 11 hotels operating in the City and 2 with current entitlements • 1150 rooms available now, 182 rooms entitled HOTEL NAME ADDRESS CLASSIFICATION ROOMS Holiday Inn Express & Suites 9589 Milliken Avenue Upper Midscale 93 Residence Inn by Marriott 9299 Haven Avenue Upscale 126 Fairfield Inn & Suites by Marriott 9550 Pittsburgh Avenue Upper Midscale 108 TownePlace Suites by Marriott 9625 Milliken Avenue Upper Midscale 112 Homewood Suites by Hilton 11433 Mission Vista Drive Upscale 103 Hilton Garden Inn 11481 Mission Vista Drive Upscale 122 Courtyard by Marriott 11525 Mission Vista Drive Upscale 117 Aloft 10480 Fourth Street Upscale 136 Best Western Plus Heritage Inn 8179 Spruce Avenue Upper Midscale 116 Four Points by Sheraton 11960 E Foothill Blvd Upscale 118 New Kansan Motel 9300 E Foothill Blvd Economy 12 Vacant Land Available for Future Hotel ry I J- UT RvnC4n t 1 � 1 Almond 51 . Y i V �• 1 ,h Milisi:de Rd ro 01rsid* Rel PRIMO Rd ° �•-•- I 44iF5R[I- Ayt � �• Y Chaffey College .L eve School .� 134rtyan 5t Ran-yan St eapyan si > Banyan 51 Catch .1 ri tiSt P �lin{� 8imn Lan+vn Axe Lemon AYE < �' w •� n ALIW Loma Qr.. �' 4'- ....--- rp n ` — - Alta Lama {' ; — � u A Y v, V ctor a51 Grapeland 4 , m 'Etivwanx� d s > r• ¢ dr T Upland HMIs I•ti } m �' r' - x Base Linc Rd a Base Line Rd r 13a;-: Country Club g r kF v x r+ 7 1 n r+, E ' 13 m E t4th SL cc { 4 aj 0 u m C 7� C I .� M roJ I ChUT��' S, 15 Y C Z; - 0 Ranch!} Y d Cuci�rlanga x and E Arrow Hwy � � > Arrow Rte � Q ArreW RKt � � y - Q e 31 WR k e d E 9Lh 5t.10 Kaiser Nart icrsey Blvd ib r ''ve � {rrn^. A•; EB.thi,---•-•-,-•-•- 8th 5t Cucamo�a ; UkiYq St ��. E 7L1, Si � * m ap Iia 1 #I _ a II Parcels Miles tiro Y 0 0.5 1 2 i pity Boundary ._._._._._.:4_._..C-#,. ._.-._._._ 1 inch equals 5.280 Feet.; C } �§ Analysis EDSP, 2015 • Job Diversification • Attractive environment for Millennials • Infill development • Lack of redevelopment tools Hospitality priorities • Attract full service/boutique hotels • Raise lodging offerings supporting office based industries Economic Development Strategic Plan City of Rancho Cucamonga Final Draft February 20'15 prepared far City of Rancho Cucamonga `� p o 9 5T RATE G I CECONOMIC5 Analysis • 2018 City Council Goal: "ENHANCING PREMIER COMMUNITY STATUS — As the community matures, undertake programs and projects to enhance Rancho Cucamonga's position as the premier community in our region." • Code amendment would allow for more discretionary review of hotels, ensure higher quality design, and impose minimum amenity requirements • New regulations would also protect the financial health and vibrancy of the local hotel industry and the fiscal health of the City • Promote walkability and reinforce sustainability Summary of Proposed Regulations • Add a new Chapter to Development Code to implement operational standards and application requirements for development of new hotels • Special planning areas would also be amended, including: o Empire Lakes Specific Plan o Etiwanda Specific Plan o Town Square Master Plan o Victoria Arbors Master Plan o Victoria Community Plan o Haven Avenue Overlay District o Industrial Commercial Overlay District Summary of Proposed Regulations • Conditional Use Permit: • Conditional Use Permit (CUP) will be required for all new hotels or expansions to existing hotels • Will provide the City with discretionary review ability to consider each hotel development on a case-by-case basis and apply specific conditions to ensure land use compatibility with the surrounding area • Market Feasibility Study: • Market feasibility study would need to be prepared as part of the application review process Study would determine the condition of the hotel/lodging market and its ability to support a new hotel — Is the r1ai1o1nnmonf finant-iallii foacih1o7 Summary of Proposed Regulations • Findings: Findings specific to hotel uses would be required to support the CUP Including a finding that the proposed hotel is not expected to reduce the total hotel occupancy rate in the City below 72% in the first 5 years of operations • Occupancy: Defined minimum (one day) and maximum (30 days) stay requirements Summary of Proposed Regulations • Public Safety Standards: To help ensure public safety and mitigate against criminal activity the following would be required for hotels: o Management plan for addressing potential criminal activities at the site o Installation of security cameras/ storage of 30 days of recordings o Training for hotel staff on how to spot criminal activity o Single point of contact for Fire and Police to address issues at the hotel Summary of Proposed Regulations • Hotel Amenities: • Required room amenities • Required site amenities • Bar/Lounge with Dining area • Hot Tub and Pool • Business Center • Large Fitness Center • Cafe or coffee shop • Tiers of additional amenities • Provides options for developers to choose from • Flexibility to consider additional amenities not listed Summary of Proposed Regulations Design Standards: • Hotels would be held to a higher standard of architectural design review than they had been previously • Development standards and design guidelines specific to hotel development, including: o Requiring hotels be integrated into a larger pattern of development and avoid being isolated from restaurants and entertainment o Requiring designs that are unique and tailored to a specific site o Requiring building architecture that incorporates multiple design elements and variation in materials and colors Implementation • Timing options for implementation: • Option 1: Effective for hotel projects that have not submitted a complete application • Option 2: Effective for hotel projects that have not received entitlements from the Planning Commission • Option 3: Effective for hotel projects that have not been issued building permits Recommendation Planning Commission and Staff recommends that the City Council conduct first reading of the following ordinances: 9497 9507 9517 952, 953 and 954 To amend the requirements and standards for the development of new hotels or expansions to existing hotels within the City and all special planning areas. DATE: TO: FROM: INITIATED BY: SUBJECT June 5, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Elisa Cox, Deputy City Manager - Interim Planning Director Flavio Nunez, Management Analyst II CONSIDERATION OF THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) FISCAL YEAR 2019/2020 ANNUAL ACTION PLAN, WHICH INCLUDES THE SECTION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDED ACTIVITIES, BASED ON A GRANT ALLOCATION OF $993,159. RECOMMENDATION: Staff recommends the City Council conduct a public hearing, take public testimony regarding the application for funding, and adopt the Annual Action Plan, thereby authorizing the Mayor to submit the plan to the U.S. Department of Housing and Urban Development (HUD) for their consideration. BACKGROUND: Since the adoption of the Cranston -Gonzalez National Affordable Housing Act in 1990, the Federal Government has required jurisdictions to develop a comprehensive long-range planning format to address the use of entitlement funds, such as the Community Development Block Grant (CDBG) program. The primary focus of these planning efforts is to benefit low- and moderate -income individuals and families, homelessness, low-income target areas, and other special needs populations. HUD administers the CDBG program and requires the preparation of a 5 -year Consolidated Plan and a 1 -year Annual Action Plan. The Consolidated Plan identifies housing and community development needs, outlines strategies and proposes actions to address identified needs and presents first-year activities in the form of the Annual Action Plan. The 2015-2019 Consolidated Plan was adopted on May 6, 2015, and covers the program years from July 1, 2015 to June 30, 2020, and this 2019/2020 Annual Action Plan will cover the program year from July 1, 2019 to June 30, 2020. ANALYSIS: CDBG funds are provided by HUD based on a formula that considers a City's low-income census data, the extent of poverty, and age of the housing stock. Based upon this formula, the City of Rancho Cucamonga will receive a grant allocation of $993,159 in FY 2019/2020, which represents an increase of $32,400 (3.3%) from 2018/2019 funding. To be eligible for CDBG funding, each proposed activity must meet the following requirements: • Each proposed activity must meet one of the following two primary goals of the CDBG program: 1) the development of viable urban communities, including decent housing, and a suitable living environment; Page 315 or 2) the expansion of economic opportunities, principally for persons of low- and moderate -income. • Each proposed activity must meet a CDBG National Objective that either benefits low- and moderate - income residents, eliminates conditions of slum and blight, or meets a particular urgent need. • Each proposed activity must be eligible under CDBG guidelines. CDBG guidelines require that at least 70 percent of all funds be utilized on activities that benefit low- and moderate- income persons. Of the City's activities proposed for the 2018/2019 program year, approximately 80 percent will benefit persons of low- and -moderate income. An Annual Action Plan (AAP) identifies how Federal funds will be used during a program year; it sets accomplishment goals for each activity and a time frame to complete them. The AAP proposes activities within the following areas: Administration, Capital Improvement, Home Improvement, Public Service, and Historic Preservation. All of the proposed activities meet a CDBG National Objective, comply with the CDBG guidelines, and are included in the City's Consolidated Plan. The draft 2019/2020 AAP (Attachment 1) contains funding recommendations for the allocation of entitlement funds for FY 2019/2020. These recommendations directly correspond to the community needs identified in the Priority Needs Assessment. Upon approval of the draft 2019/2020 AAP, staff will prepare the final 2019/2020 Annual Action Plan (including the Application for Federal Assistance (SF -424) and CDBG Certifications) based on proposed funding allocations and submit the Annual Action Plan to HUD. Staff requests the ability to give the Planning Director authorization to make administrative corrections to the Annual Action Plan, if needed following the Public Hearing for this report. HUD emphasizes public participation in the review and development Annual Action Plan. The public notice for the 2019/2020 Annual Action Plan was published on May 7, 2019, identifying that the Annual Action Plan was available for public review and that the review period would run from Tuesday, May 22, 2018 through Wednesday, June 5, 2019. As of the date of this staff report, no public comments were received. Notice of the public hearing and proposed funding allocations was published in the Inland Valley Daily Bulletin on May 7, 2019. FISCAL IMPACT: CDBG is an annual Federal Grant received by the City. Federal allocations were announced in May which included an increase of 3.3% for the City of Rancho Cucamonga. The amounts shown below are the recommended funding amounts in the AAP, including the use of current allocation and reprogrammed funds: Administration: Under Federal regulations, cities may allocate up to 20 percent of their entitlement allocation to fund CDBG program administration. • CDBG Administration: Administration and program management to ensure the efficient and effective use of Federal funds. Staff recommends funding this activity $198,000. Capital Improvement: Includes funds to public facilities and for public improvements. • Wheelchair Ramps: Retrofitting of existing intersection curbs city-wide to comply with ADA standards. Staff recommends funding this activity $22,850. • Sidewalk Grinding and Replacement: The grinding, repair, or replacement of damaged and/or inaccessible sidewalks located in low-income targeted neighborhoods. Staff recommends funding this activity $22,850. • Upper Cucamonga Storm Drain and Street Improvements. Staff Recommends funding this Page 316 activity $169,668. • Etiwanda East Side Street Widening. Staff recommends funding this activity $30,000.00. • Foothill/Etiwanda Sidewalk Survey. Staff recommends funding this activity $7,200.00. Home Improvement: The City's Home Improvement Program offers zero interest, deferred payment loans up to $30,000, and grants up to $7,500 for eligible low-income, owner -occupied, single-family or mobile homes. This program has been extremely successful, and we have received a significant number of requests for assistance from both the single-family and mobile -home community. Staff recommends funding this activity $697,540. Public Service: Under CDBG regulations, cities may allocate up to 15 percent of their entitlement to fund public service providers. Approximately 14.8% of our anticipated entitlement is $147,900. Proposed funding will support most of those subrecipients who currently receive funding through the City's CDBG program. This year we are recommending funding to support renewals and one new program for 2019/2020. COUNCIL GOAL(S) ADDRESSED: Although a specific City Council goal does not apply to this project, the project is consistent with the use of funds and vision of the CDBG Program. Additionally, the programs and services supported by CDBG grant funds further position the City as a premier community in our region. ATTACHMENTS: Description Draft Annual Action Plan Page 317 Executive Summary AP -05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction The City of Rancho Cucamonga is an entitlement community under the U.S. Department of Housing and Urban Development's (HUD) Community Development Block Grant (CDBG) Program. As an entitlement community, the City is required to prepare a five-year Consolidated Plan in order to implement any federal programs that fund housing, community development and economic development within the community. The City of Rancho Cucamonga's Consolidated Plan covers the period from 2015-2019 (July 1, 2015 through June 30, 2020). The Strategic Plan is a key component of the Consolidated Plan in that it combines an inventory of resources available to meet the City's housing and community development needs, with long-range measurable goals. The 1 -year Action Plan, an annual component of the Consolidated Plan, outlines specific targets and identifies available resources that will be committed to various programs for implementation during the upcoming program year. The following objectives identify a strategic listing of priorities for both housing and community development activities. Each set of priorities was developed in response to specific issues identified in the Consolidated Plans Needs Assessment. 2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan. Objectives The City's key objectives for the 2018-19 program year include the following: • Provide a home improvement program that addresses the quality and affordability of ownership housing stock for income eligible households, including single-family and mobile homes. • Remove barriers to accessibility throughout the City. • Provide community-based organizations with financing that allows them to provide new or expanded public services to income eligible residents, expecially seniors, youth, the homeless, and those at -risk of homelessness. • Provide funding for historic preservation activities. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 318 • Provide effective and efficient management of the CBDG program. Outcomes The City's outcomes for this planning period include the following: • Assist income eligible single-family and mobile home owners with grants and loans to improve the living condition of the residence. • Remove barriers through retrofitting existing intersection curbs to accommodate handicapped persons and through the grinding, repair, and replacement of damaged and/or inaccessible sidewalks throughout income eligible target neighborhoods. • Assist community-based organizations with financing that allows them to provide new or expanded public services including Graffiti Removal, Fair Housing, Landlord Tenant Counseling, Homelessness and Food Assistance, Domestic Violence Shelter, Senior, Youth At -Risk, and Literacy programs. • Assist historic preservation activities at the Etiwanda Depot that include historic restoration to halt the physical effects of decay. • Thourough administration of the City's CDBG program. 3. Evaluation of past performance This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. 4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan. HUD emphasizes public participation and consultation in the development of the City's 2015-2019 Consolidated Plan through citizen participation at significant points in the process. Cities are required to make every effort to involve the community in the Consolidated Plan's development process, particularly those individuals that the Consolidated Plan strives to assist, including low and moderate income individuals and families, the homeless, and others with special needs. Federal laws relating to CDBG funds require cities to provide citizens with specific information about the amount of monies expected for the program and the range of activities that may be undertaken with those funds. Federal regulations also require a jurisdiction to hold at least two (2) public hearings throughout the program year and in order to obtain the views of citizens on housing and community development needs, including priority non -housing community development needs. One (1) of these hearings must be held before the proposed Consolidated Plan is published for comment. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 319 • To obtain input from the community, staff solicited input from various stakeholder organizations, public service providers, and City departments. A public meeting was held on Monday, February 23, 2015, and those in attendance provided information regarding their current program needs and projected needs over the next five years. The City also distributed a survey to various Stakeholder organizations, including public service providers and City departments, requesting information regarding projected changes in their service population and anticipated funding needs over the next five years, as well as providing a general discussion of program goals. • Meeting participants and survey respondents projected an increase in their service population and either maintained or projected increases in their need for additional funding. In general, comments can be summarized as projected increases in their service population, changing demographics impacting service programs, changes in funding sources, and increased competitiveness for funding. Specific needs that were identified include senior services and facilities; youth programs such as after-school programs; transitional, affordable, and supportive housing and housing services for senior veterans and very low income and homeless individuals and families; and preventing homelessness such as offering financial literacy programs, where possible. • On Wednesday, April 1, 2015, the City Council conducted a public hearing and provide input on the Preliminary Priority Needs Assessment to be used in the preparation of the 2015-2019 Consolidated Plan and the preliminary annual funding recommendations for the 2015-2016 Annual Action Plan. • Following the City Council public hearing on April 1, 2015, the draft 2015-2019 Consolidated Plan and 2015-2016 Annual Action Plan was published on the City website on Thursday, April 2, 2015. The draft Consolidated Plan and Annual Action Plan were available for a 30 -day public review and comment period beginning on Monday, April 6, 2015, and ending on Wednesday, May 6, 2015. • The City of Rancho Cucamonga's 2015-2019 Consolidated Plan and 2015-2016 Annual Action Plan were scheduled for City Council consideration at a public hearing on Wednesday, May 6, 2015. • The City of Rancho Cucamonga's 2018-2019 Annual Action Plan is scheduled for City Council consideration at a public hearing on Wednesday, June 20, 2018. S. Summary of public comments This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan. Comments will be inserted following the Public Comment Period and noted with the final 2018-2019 Annual Action Plan. No public comments were received regarding the 2018-2019 Annual Action Plan. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 320 6. Summary of comments or views not accepted and the reasons for not accepting them Pursuant to 24 CFR Part 91.105 (b), the City will accept and record all public comments pertaining to the draft 2018-2019 Annual Action Plan that are received during the posted public comment period or submitted during the public hearing. Comments will be inserted following the Public Comment Period noted within the final 2018-2019 Annual Action Plan. No public comments were received regarding the 2018-2019 Annual Action Plan. 7. Summary The City of Rancho Cucamonga Planning Department is lead agency and responsible for the developemt and implemenation of the 2015-2019 Consolidated Plan and the 2018-2019 Annual Action Plan. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 4 Page 321 PR -05 Lead & Responsible Agencies — 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency CDBG Administrator Planning Department Table 1— Responsible Agencies Narrative (optional) The lead agency responsible for the development of the 2015-2019 Consolidated Plan and the 2018-2019 Annual Action Plan is the City of Rancho Cucamonga Planning Department. Consolidated Plan Public Contact Information Flavio Nunez City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 (909) 774-4313 flavio.nunez@cityofrc.us Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 322 5 AP -10 Consultation — 91.100, 91.200(b), 91.215(1) 1. Introduction The Consolidated Plan/Annual Action Plan represents both an application to HUD for entitlement funds under CDBG entitlement program as well as a housing and community development policy and planning document. As part of the 2015-2019 Consolidated Plan development process, the City undertook an extensive outreach program to consult and coordinate with various departments, housing and community service providers, other jurisdictions, and other entities with a potential interest in or knowledge of the City's housing and non -housing community development needs. The following sections discuss the methods by which the City consulted with service providers, in addition, to how staff that developed and followed this citizen participation process emphasized the participation of persons of low- and moderate -income. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(1)) In preparing the 2018-2019 Action Plan, the City incorporated the information contained in the 2015- 2019 Consolidated Plan needs assessment. This included a wide range of service providers who were contacted to compile information on community needs. Agencies representing persons with HIV/AIDS, homeless persons, low-income youth, persons with disabilities, elderly persons, and persons with alcohol/substance abuse problems were contacted. Specifically, the City of Rancho Cucamonga's consultation efforts included contacting the following agencies: • City of Rancho Cucamonga Community Development Department • City of Rancho Cucamonga City Manager's Office • City of Rancho Cucamonga Public Works Services Department • City of Rancho Cucamonga Community Services Department • Inland Fair Housing and Mediation Board • House of Ruth • Inland Valley Council of Churches • Foothill Family Shelter • Camp Fire Inland Southern California Council • Family Services Association • State Development Services Department • State Social Services Department • Housing Authority of San Bernardino County The City will continue to consult with the aforementioned agencies to address the public service needs of the community. Staff will participate on local and regional boards on issues related to the Homeless. Annual Action Plan 6 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 323 Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. The Continuum of Care Strategy was consulted to provide information on homelessness and resources available in Rancho Cucamonga. Several agencies that provide housing and supportive services for the homeless and those at risk of becoming homeless attended a Stakeholders meeting, used to establish the City's Priority Needs prior to the development of the Consolidated Plan. Stakeholders included Foothill Family Shelter, Family Services Association, House of Ruth, Inland Fair Housing and Mediation Board, and Inland Valley Council of Churches. The City attempted to invite and consult with many agency types involved in housing, homelessness, and non -housing community development activities. There was no decision to exclude any specific group. All parties were also invited to submit information and data directly to the City for inclusion in the Consilidated Plan and ultimately each individual Annual Action Plan. The Continuium of Care includes: • Continium of Care, Housing Authority of the County of San Bernardino, the HACSB administers housing opportunities and resouces throughout the County. • County HOME Consortium, San Bernardino County, the Economic Development Agency administers the HOME Consortium with the purpose of undertaking HOME - eligible housing assistance activities including acquiring, rehabilitating, and construting affordable housing. • 2013-2021 Housing Element, City of Rancho Cucamonga, includes a description and analysis of housing issues and provides recommendations for improving housing conditions. • 2010 General Plan, City of Rancho Cucamonga, addresses a wide range of issues that effect the development of the City. When considering CDBG funding, staff ensures that the CDBG funding priorities align with the overall goals of the General Plan. Additionally, the City participated in the San Bernardino County Point In Time Count with the San Bernardino County Homeless Partnership. For the City of Rancho Cucamonga, the Point In Time Count identified 12 sheltered persons, 52 un -sheltered persons, for a total of 64 homeless persons located within the City. The City recognizes that many agencies in the Continumium of Care system provide services to homeless persons in the San Bernardino Valley. The City's strategy is to focus on those persons at -risk of homelessness, specifically the elderly, frail elderly, and families with children, all persons with limited resources. Through cooperative relationships with the San Bernardino County Sherriff's Department HOPE program, the San Bernardino County Homeless Partnership, Foothill Family Shelter, House of Ruth, and Inland Fair Housing and Mediation Board, the City provides refererals and assistance to the homeless and those at -risk of homelessness. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 7 Page 324 outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City of Rancho Cucamonga does not adminster an Emergency Solutions Grant (ESG), though staff does coordinate with the County's Continium of Care regarding homelessness in the City. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction's consultations with housing, social service agencies and other entities Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) M Page 325 Table 2 — Agencies, groups, organizations who participated 1 Agency/Group/Organization CAMP FIRE USA Agency/Group/Organization Type Services -Children What section of the Plan was addressed by Non -Homeless Special Needs Consultation? Briefly describe how the Agency/Group/Organization Public outreach was conducted. A Stakeholders meeting was held on February was consulted. What are the anticipated outcomes of 23, 2015 and attended by the Organization, and a Priority Needs survey was the consultation or areas for improved coordination? completed. Organization submitted an application under the Annual Action Plan. Based on a Priority Needs Assessment, and the application submitted, the services provided by this organization are rated a High (H) need and will be a funding priority under this Consolidated Plan. 2 Agency/Group/Organization Family Services Association Agency/Group/Organization Type Services -Elderly Persons What section of the Plan was addressed by Non -Homeless Special Needs Consultation? Briefly describe how the Agency/Group/Organization Public outreach was conducted. A Stakeholders meeting was held on February was consulted. What are the anticipated outcomes of 23, 2015 and attended by the Organization, and a Priority Needs survey was the consultation or areas for improved coordination? completed. Organization submitted an application under the Annual Action Plan. Based on a Priority Needs Assessment, and the application submitted, the services provided by this organization are rated a High (H) need and will be a funding priority under this Consolidated Plan. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 326 3 Agency/Group/Organization Foothill Family Shelter Agency/Group/Organization Type Housing Services - Housing Services -Children Services -Elderly Persons Services -homeless What section of the Plan was addressed by Housing Need Assessment Consultation? Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Strategy Briefly describe how the Agency/Group/Organization Public outreach was conducted. A Stakeholders meeting was held on February was consulted. What are the anticipated outcomes of 23, 2015 and attended by the Organization, and a Priority Needs survey was the consultation or areas for improved coordination? completed. Organization submitted an application under the Annual Action Plan. Based on a Priority Needs Assessment, and the application submitted, the services provided by this organization are rated a High (H) need and will be a funding priority under this Consolidated Plan. 4 Agency/Group/Organization HOUSE OF RUTH Agency/Group/Organization Type Services - Housing Services -Victims of Domestic Violence Services -Health Services -Education Services - Victims What section of the Plan was addressed by Non -Homeless Special Needs Consultation? Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 327 10 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 328 11 Briefly describe how the Agency/Group/Organization Public outreach was conducted. A Stakeholders meeting was held on February was consulted. What are the anticipated outcomes of 23, 2015 and attended by the Organization, and a Priority Needs survey was the consultation or areas for improved coordination? completed. Organization submitted an application under the Annual Action Plan. Based on a Priority Needs Assessment, and the application submitted, the services provided by this organization are rated a High (H) need and will be a funding priority under this Consolidated Plan. 5 Agency/Group/Organization Inland Fair Housing and Mediation Board Agency/Group/Organization Type Services -Education Service -Fair Housing Services - Landlord Tenant Counseling What section of the Plan was addressed by Non -Homeless Special Needs Consultation? Briefly describe how the Agency/Group/Organization Public outreach was conducted. A Stakeholders meeting was held on February was consulted. What are the anticipated outcomes of 23, 2015 and attended by the Organization, and a Priority Needs survey was the consultation or areas for improved coordination? completed. Organization submitted an application under the Annual Action Plan. Based on a Priority Needs Assessment, and the application submitted, the services provided by this organization are rated a High (H) need and will be a funding priority under this Consolidated Plan. 6 Agency/Group/Organization Inland Valley Council of Churches Agency/Group/Organization Type Services - Housing Services -homeless Food Bank What section of the Plan was addressed by Housing Need Assessment Consultation? Homeless Needs - Families with children Homelessness Needs - Veterans Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 328 11 Briefly describe how the Agency/Group/Organization I Public outreach was conducted. A Stakeholders meeting was held on February was consulted. What are the anticipated outcomes of 23, 2015 and attended by the Organization, and a Priority Needs survey was the consultation or areas for improved coordination? completed. Organization submitted an application under the Annual Action Plan. Based on a Priority Needs Assessment, and the application submitted, the services provided by this organization are rated a High (H) need and will be a funding priority under this Consolidated Plan. Identify any Agency Types not consulted and provide rationale for not consulting The City attempted to invite and consult with many agency types involved in housing, homelessness, and non -housing community development activities. There was no decision to exclude any specific group. All parties were also invited to submit information and data directly to the City for inclusion in the Consolidated Plan. No organizations or individuals were deliberately omitted from the process. Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Housing Authority of Continuum of the County of San HACSB administers housing opportunities and resources throughout San Bernardino County. Care Bernardino The County Economic Development Agency, Community Development/Housing, administers County HOME San Bernardino County the HOME Consortium with the purpose of undertaking HOME -eligible housing assistance Consortium activities including acquiring, rehabilitating, and constructing affordable housing. Table 3 — Other local / regional / federal planning efforts Narrative (optional) Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 329 12 AP -12 Participation — 91.105, 91.200(c) Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal -setting HUD emphasizes public participation in the development of the Consolidated Plan through citizen participation at significant points in the process. Cities are required to make every effort to involve the community in the Consolidated Plan's development process, particularly those individuals that the Consolidated Plan strives to assist, including low- and moderate -income individuals and families, the homeless, and others with special needs. Federal laws relating to CDBG funds require cities to provide citizens with specific information about the amount of monies expected for the program and the range of activities that may be undertaken with those funds. Federal regulations also require a jurisdiction to hold at least two (2) public hearings throughout the program year and in order to obtain the views of citizens on housing and community development needs, including priority nonhousing community development needs, one (1) of these hearings must be held before the proposed Consolidated Plan is published for comment. The City conducted extensive outreach and multiple public meetings during the development of the Consolidated Plan. One (1) public meeting was conducted to gather input prior to the development of the Plan. One (1) additional public hearing was held to obtain feedback on the Preliminary Needs Assessment, including housing and community needs. The full draft Consolidated Plan is currently available for a 30 -day public comment period and public hearing will be held on May 6, 2015. Outreach is conducted via the internet, newspaper legal advertisements, and public meetings. The prime method for public comments was the public hearings, but organizations and the public were able to submit oral or written comments to the City outside of the public meetings. Outreach for public meetings was conducted via letters to interested parties, posting on the City website, newspaper legal advertisements, and posting in public locations. A special effort is made to reach out to minorities with individualized outreach to minority advocacy groups, and advertising the Inland Valley Daily Bulletin, a local newspaper of general circulation serving the community. In anticipation of preparation of the Consolidated Plan, staff solicited input from various organizations, public service providers, and City departments in order to determine their current needs and projected needs over the next five years. These groups completed surveys to demonstrate their yearly funding needs and provided a discussion of their program goals, and how their identified funding needs helped meet Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 330 13 those goals. They also provided information on anticipated changes including, increases in their service population, changing demographics, as well as changes in funding sources. The information provided by each group was then incorporated into the Priority Needs Assessment. The February 23, 2015, public meeting was helpful with initial issue identification and provided important context for the data analysis in the Needs Assessment and Market Analysis. The second set of public meetings in April 1, and May 6, 2015 helped to support the initial findings and priorities, and helped focus the priorities even further. Citizen Participation Outreach Sort Order Mode of Outreach Target of Outreach Summary of response/attendance Summary of comments received Summary of comments not accepted and reasons URL (If applicable) Public Notice regarding the draft 2018-2019 Annual Action Plan public Non - hearing and the 1 Newspaper Ad targeted/broad None. NA availability for a 30- community day review period beginning May 21, 2018, and ending June 20, 2018. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 331 14 Sort Order Mode of Outreach Target of Outreach Summary of response/attendance Summary of comments received Summary of comments not accepted and reasons URL (If applicable) City Council meeting to solicit input from interested Public Service providers and Non - City staff to obtain targeted/broad information community regarding their anticipated needs Residents of Public during the next year.None. 2 Public Meeting and Assisted NA Identified needs were Housing addressed in the City's Priority Needs Public Service Assessment. The City Providers and City Council meeting Staff regarding the 2018- 2019 Annual Action Plan is scheduled for June 20, 2018. Table 4 — Citizen Participation Outreach Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 332 15 Expected Resources AP -15 Expected Resources — 91.220(c)(1,2) Introduction Entitlement grant resources totaling $1,788,276.11 are planned during the next fiscal year (July 1, 2018 —June 30, 2019) to address obstacles, to meet underserved needs, foster decent housing, develop institutional structures, and to enhance coordination between public and private housing, and social service agencies. The results of these activities will be reported in the Consolidated Annual Performance Evaluation Report (CAPER) to be published in September 2019. Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Narrative Description Annual Program Prior Year Total: Allocation: Income: Resources: $ Available $ $ $ Remainder of ConPlan CDBG public - Acquisition The estimated amount of CDBG funds federal Admin and available over the planning period is Planning based on a 5% annual reduction, Economic excluding funds carried over from Development prior years. Housing Public Improvements Public Services 960,759 159,321 668,196 1,788,276 0 Table 5 - Expected Resources — Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 333 16 matching requirements will be satisfied The City and HUD share an interest in leveraging HUD resources to the maximum extent feasible in order to deliver high-quality, creative, and efficient housing, neighborhood improvement programs, supportive services, and economic development. HUD regulations require cities to describe other federal, state, city or private sources, which are expected to be available during the program year. The City will continue to pursue opportunities to obtain additional funding which can help leverage internal resources with federal, state, and local funding sources. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 334 17 If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan No publically owned land within the City will be used to address the needs of the Consolidated Plan. Discussion Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 335 Annual Goals and Objectives AP -20 Annual Goals and Objectives Goals Summary Information Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Rehabilitation of 2015 2020 Affordable Target Improve, Maintain, CDBG: Public service activities for Existing Housing Housing Area 2 and Expand $480,000 Low/Moderate Income Housing Non -Homeless Target Affordable Housing Benefit: 40 Households Assisted Special Needs Area 1 Target Area 3 2 Affirmatively 2015 2020 Fair Housing Target Promote Fair CDBG: Public service activities for Further Fair Area 2 Housing $9,700 Low/Moderate Income Housing Housing Choice Target Benefit: 55 Households Assisted Area 1 Target Area 3 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 336 19 Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator Order Year Year Area 3 Homelessness and 2015 2020 Homeless Target Provide Support for CDBG: Homeless Person Overnight At -Risk of Non -Housing Area 2 Public Services $50,000 Shelter: 40 Persons Assisted Homelessness Community Target Improve, Maintain, Homelessness Prevention: 2000 Development Area 1 and Expand Persons Assisted Target Affordable Housing Area 3 Support Local Homeless Facilities and Services 4 Improve Public 2015 2020 Non -Homeless Target Improve and Expand CDBG: Public Facility or Infrastructure Facilities and Special Needs Area 2 Facilities and $550,000 Activities other than Infrastructure Target Infrastructure Low/Moderate Income Housing Area 1 Benefit: 10325 Persons Assisted Target Area 3 5 Historic 2015 2020 Non -Housing Target Prevent and CDBG: Other: 1 Other Preservation Community Area 2 Eliminate Blighting $500,000 Development Target Influences Area 1 Target Area 3 6 Public Services 2015 2020 Non -Housing Target Provide Support for CDBG: Public service activities other Community Area 2 Public Services $144,100 than Low/Moderate Income Development Target Housing Benefit: 25000 Persons Area 1 Assisted Target Area 3 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 337 20 Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 7 Administration 2015 2020 CDBG Target Planning and CDBG: Other: 1 Other 4 Goal Name Improve Public Facilities and Infrastructure Administration Area 2 Administration $169,000 Target Area 1 Target Area 3 Table 6 — Goals Summary Goal Descriptions 1 Goal Name Rehabilitation of Existing Housing Goal Description Support the rehabilitation of owner -occupied income -eligible single-family homes and mobile homes. 2 Goal Name Affirmatively Further Fair Housing Choice Goal Description Support fair housing services that includes education, counseling, mediation, and legal referral. 3 Goal Name Homelessness and At -Risk of Homelessness Goal Description Support Public Service providers that assist the City's homeless population and those at -risk of homelessness. 4 Goal Name Improve Public Facilities and Infrastructure Goal Description Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 338 21 5 Goal Name Historic Preservation Goal Description Support the preservation and historic restoration of eligible historic properties. 6 Goal Name Public Services Goal Description Support public service providers that support the City's low- and moderate -income persons. 7 Goal Name Administration Goal Description Support the administration of the City's CDBG program, including preparation of the Consolidated Plan, Annual Action Plan, and Consolidated Annual Performance and Evaluation Report. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 339 22 Projects AP -35 Projects — 91.220(d) Introduction This plan outlines the actions steps that the City of Rancho Cucamonga will use to address the housing and non -housing community development needs of the City. The City's planned actions include grant administration; providing fair housing services; ensuring the quality of the housing stock through code enforcement and housing rehabilitation; installing new sidewalks and streetlights; providing public services to seniors including the frail elderly, the disabled and other non -homeless populations. Projects # Project Name 1 CDBG Administration 2 Rancho Cucamonga PWSD - Wheelchair Ramps 3 Rancho Cucamonga PWSD - Sidewalk Grinding 4 Rancho Cucamonga PD - Home Improvement Program 5 Rancho Cucamonga PWSD - Graffiti Removal 6 IFHMB - Landlord/Tenant Counseling 7 House of Ruth 8 Inland Valley Hope Partners - SOVA 9 Rancho Cucamonga CSD - Senior Services 10 Family Services Association - Senior Nutrition 11 Rancho Cucamonga Library - Back to Basics 12 IFHMB - Fair Housing 13 Camp Fire ISCC 14 Rancho Cucamonga CSD - Northtown Collaborative 15 Rancho Cucamonga CSD - Senior Transportation 16 Rancho Cucamonga CMO - CASA 17 Foothill Family Shelter - Housing Services 18 Foothill Family Shelter - Food Pantry 19 Bringing Health Home 20 Etiwanda Pacific Electric Depot 21 Upper Cucamonga Storm Drain and Street Improvements Table 7 - Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs For FY 2018-2019, the City of Rancho Cucamonga will receive an estimated allocation of $1,788,276 in Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 23 Page 340 CDBG entitlement funds including $960,759 in new funds, 449,236 in prior year funds, adn 218,960 in revolving loan funds. The available CDBG funds have been allocated to projects that contribute to achieving the priority needs and goals established by the 5 -Year Strategic Plan. The projects are consistent with the citizen input received during the development of the Consolidated Plan. One of the greatest challenges in meeting the underserved needs of low- and moderate -income persons is having limited financial resources. The City will continue to use CDBG funding to support public service agencies that address the special needs of the underserved, including the elderly and frail elderly and persons belonging to protected classes that have been the victims of housing discrimination. The City also proactively seeks additional resources to better meet the underserved needs. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 24 Page 341 AP -38 Project Summary Project Summary Information Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 342 25 1 Project Name CDBG Administration Target Area Target Area 2 Target Area 1 Target Area 3 Goals Supported Administration Needs Addressed Planning and Administration Funding CDBG: $169,000 Description Includes administration of the CDBG program, the completion of program applications and performance reports, research and analysis, target area studies, historic preservation evaluations, and housing documents. Target Date 6/30/2019 Estimate the number All residents of the Cityh will benefit from the administration of the and type of families CDBG program, approximately 12,735 of which are considered low- and that will benefit from moderate -income. the proposed activities Location Description City-wide Planned Activities Administration of the City's CDBG program. 2 Project Name Rancho Cucamonga PWSD - Wheelchair Ramps Target Area Target Area 2 Target Area 1 Target Area 3 Goals Supported Improve Public Facilities and Infrastructure Needs Addressed Improve and Expand Facilities and Infrastructure Funding CDBG: $22,850 Description This program involves the retrofitting of existing curbs to accommodate disabled individuals. Target Date 6/30/2019 Estimate the number Approximately 10,325 low- and moderate -income persons may benefit and type of families from this activity. that will benefit from the proposed activities Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 26 Page 343 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 27 Page 344 Location Description Target Areas Planned Activities This program incolves the retrofitting of 2,880 linear feet of existing curbs to accommodate disabled persons. 3 Project Name Rancho Cucamonga PWSD - Sidewalk Grinding Target Area Target Area 2 Target Area 1 Target Area 3 Goals Supported Improve Public Facilities and Infrastructure Needs Addressed Improve and Expand Facilities and Infrastructure Funding CDBG: $22,850 Description The project involves the grinding, repair, or replacement of sidewalks that are displaced and/or inaccessible in qualified target areas. Target Date 6/30/2019 Estimate the number Approximately 10,325 low- and moderate -income persons may benefit and type of families from this activity. that will benefit from the proposed activities Location Description This activitiy is provided City wide. Planned Activities Involves the grinding, repair, or replacement of 3,960 square feet of sidewalks that are displaced and/or inaccessible. 4 Project Name Rancho Cucamonga PD - Home Improvement Program Target Area Target Area 2 Target Area 1 Target Area 3 Goals Supported Rehabilitation of Existing Housing Needs Addressed Support the Rehabilitation of Existing Housing Funding CDBG: $478,281 Description The City has an existing moderate rehabilitation Home Improvement Program available to eligible owner -occupied households, those earning less than 80 percent of the MFI. The program offers deferred payment loans of up to $30,000 and grants up to $7,500 including emergency repair grants. Target Date 6/30/2019 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 27 Page 344 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) W Page 345 Estimate the number Approximately 44 low- and moderate -income households may benefit and type of families from this activity. that will benefit from the proposed activities Location Description Home Improvement services are provided City wide. Planned Activities The moderate rehabilitation income eligible owner -occupied households, those earning less than 80 percent of the HAMFI. The program offers deferred payment loans of up to $30,000 and grants of up to $7,500, including emergency repair grants. Single-family homes may be eligible for both grants and loans, while mobile homes are only eligible for grant assistance. 5 Project Name Rancho Cucamonga PWSD - Graffiti Removal Target Area Target Area 2 Target Area 1 Target Area 3 Goals Supported Improve Public Facilities and Infrastructure Needs Addressed Improve and Expand Facilities and Infrastructure Funding CDBG: $15,000 Description The removal of incidents of graffiti from public properties in qualified target areas. Target Date 6/30/2019 Estimate the number Approximately 10,325 low- and moderate -income persons may benefit and type of families from this activity. that will benefit from the proposed activities Location Description The removal of graffiti from public properties in qualified target areas. Planned Activities The removal of 15,000 square feet of graffiti from public properties in qualified target areas. 6 Project Name IFHMB - Landlord/Tenant Counseling Target Area Target Area 2 Target Area 1 Target Area 3 Goals Supported Public Services Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) W Page 345 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 29 Page 346 Needs Addressed Provide Support for Public Services Funding CDBG: $8,200 Description Landlord/Tenant dispute mediation services are provided by Inland Fair Housing and Mediation Board. Target Date 6/30/2019 Estimate the number Approximately 550 low- and moderate -income persons may benefit and type of families from this activity. that will benefit from the proposed activities Location Description Public Services are provided City wide. Planned Activities Landlord/Tenant dispute mediation services. 7 Project Name House of Ruth Target Area Target Area 2 Target Area 1 Target Area 3 Goals Supported Homelessness and At -Risk of Homelessness Public Services Needs Addressed Provide Support for Public Services Funding CDBG: $5,500 Description House of Ruth provides shelter, programs, education and opportunities for self, self-sufficient, healthy living for battered women and their children who are at -risk of homelessness. Services provided include 24-hour emergency safe shelter (up to 30 days), 24-hour crisis intervention hotline, 24-hour emergency transportation, outreach offices and children programs. Target Date 6/30/2019 Estimate the number Approximately 200 low- and moderate -income persons may benefit and type of families from this activity. that will benefit from the proposed activities Location Description Public Services are provided City wide. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 29 Page 346 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 30 Page 347 Planned Activities Shelter, programs, education, and opportunities for safe, self-sufficient, healthy living for battered women and their children who are at -risk of homelessness. Services provided include 24-hour emergency safe shelter (up to 30 days), 24-hour crisis intervention hotline, 24-hour emergency transportation, outreach offices, and children programs. 8 Project Name Inland Valley Hope Partners - SOVA Target Area Target Area 2 Target Area 1 Target Area 3 Goals Supported Public Services Needs Addressed Provide Support for Public Services Funding CDBG: $12,500 Description SOVA offers a 5 -day food supply (15 meals) for all members of a household. SOVA helps families maintain their health and avoid homelessness by providing emergency food assistance and support services. Target Date 6/30/2019 Estimate the number Approximately 450 low- and moderate -income persons may benefit and type of families from this activity. that will benefit from the proposed activities Location Description Public Services are provided City wide. Planned Activities A 5 -day food supply (15 meals) for all members of a household. 9 Project Name Rancho Cucamonga CSD - Senior Services Target Area Target Area 2 Target Area 1 Target Area 3 Goals Supported Public Services Needs Addressed Provide Support for Public Services Funding CDBG: $12,500 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 30 Page 347 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 31 Page 348 Description Develop and enhance senior citizen classes and activities in the focus areas of physical fitness, recreational and educational development, mental health, and emotional well-being. This service is provided through the City of Rancho Cucamonga Community Services Department. Target Date 6/30/2019 Estimate the number Approximately 4,000 low- and moderate -income seniors may benefit and type of families from this activity. that will benefit from the proposed activities Location Description Community wide program held at the James L. Brulte Senior Center, 11200 Base Line Road, Rancho Cucamonga, CA 91701. Planned Activities Develop and enhance senior citizen classes and activities in the focus areas of physical fitness, recreational and educational development, mental health, and emotional well-being. 10 project Name Family Services Association - Senior Nutrition Target Area Target Area 2 Target Area 1 Target Area 3 Goals Supported Public Services Needs Addressed Provide Support for Public Services Funding CDBG: $10,000 Description The nutrition program is run from the Senior Center and provides meals prepared at the RC Senior Center and also provides meals prepared for home delivery. This program is provided by Family Services Association, 21250 Box Spring Road, Moreno Valley, CA 92557. Target Date 6/30/2019 Estimate the number Approximately 720 low- and moderate income seniors may benefit and type of families from this activity. that will benefit from the proposed activities Location Description Community wide program held at the James L. Brulte Senior Center, 1200 Base Line Road, Rancho Cucamonga, CA 91701. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 31 Page 348 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 32 Page 349 Planned Activities The Senior Nutrition program is run from the Senior Center and provides meals prepared at the RC Senior Center and also provides meals prepared for home delivery. 11 project Name Rancho Cucamonga Library - Back to Basics Target Area Target Area 2 Target Area 1 Target Area 3 Goals Supported Public Services Needs Addressed Provide Support for Public Services Funding CDBG: $8,000 Description The Back to Basics program trains volunteer tutors to work with 7 to 12 -year old children identified by school personnel as at -risk (challenged economically and educationally) and who are reading and writing below their grade level. Target Date 6/30/2019 Estimate the number Approximately 125 low- and moderate -income persons may benefit and type of families from this activity. that will benefit from the proposed activities Location Description Rancho Cucamonga Public Library, Archibald Branch, 7368 Archibald Avenue, Rancho Cucamonga, CA 91730, and Rancho Cucamonga Public Library, Biane Library, 11505 Cultural Center Drive, Rancho Cucamonga, CA 91739. Planned Activities The Back to Basic program trains volunteer tutors to work with 7 to 12 - year old children identified by school personnel as at -risk (challenged economically and educationally) and who are reading and writing below their grade levels. 12 Project Name IFHMB - Fair Housing Target Area Target Area 2 Target Area 1 Target Area 3 Goals Supported Affirmatively Further Fair Housing Choice Needs Addressed Promote Fair Housing Funding CDBG: $9,700 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 32 Page 349 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 33 Page 350 Description Fair Housing services include education, counseling, mediation and legal referral. This program is operated by Inland Fair Housing Mediation Board. Target Date 6/30/2019 Estimate the number Approximately 55 low- and moderate -income person may benefit from and type of families this activity. that will benefit from the proposed activities Location Description Public Services are provided City wide. Planned Activities Fair Housing services including: education, counseling, mediation, and legal referral. 13 Project Name Camp Fire ISCC Target Area Target Area 2 Target Area 1 Target Area 3 Goals Supported Public Services Needs Addressed Provide Support for Public Services Funding CDBG: $5,000 Description The program provides immediate relief from hunger, promotes healthy eating and exposes children to nutritious foods. This program provides support to underserved children ages 5 through 17. Target Date 6/30/2019 Estimate the number Approximately 425 low- and moderate -income persons may benefit and type of families from this activity. that will benefit from the proposed activities Location Description Public Services are provided City wide. Planned Activities After school snack program for children ages 5 though 17. 14 Project Name Rancho Cucamonga CSD - Northtown Collaborative Target Area Target Area 1 Target Area 3 Goals Supported Public Services Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 33 Page 350 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 34 Page 351 Needs Addressed Provide Support for Public Services Funding CDBG: $9,300 Description The Northtown Collaborative is a community (youth and adult) prevention recreation/human services program which provides essential human services program as well as traditional recreational classes and activite4s. This program is ran by the City's Community Services Department. Target Date 6/30/2019 Estimate the number Approximately 3,745 low- and moderate -income persons may benefit and type of families from this activity. that will benefit from the proposed activities Location Description Northtown Area, south of Foothill Boulevard, east of Grove Avenue, and west of Haven Avenue. Planned Activities A community (youth and adult) prevention recreation/human services program provides essential human service programs as well as traditional recreational classes and activities. 15 project Name Rancho Cucamonga CSD - Senior Transportation Target Area Target Area 2 Target Area 1 Target Area 3 Goals Supported Public Services Needs Addressed Provide Support for Public Services Funding CDBG: $16,400 Description The Silver Fox Express program offers door-to-door para -transit services for senior citizens living in Rancho Cucamonga. This program is ran from the City's Community Services Department. Target Date 6/30/2019 Estimate the number Approximately 160 low- and moderate -income seniors may benefit and type of families from this activity. that will benefit from the proposed activities Location Description Public Services are provided City wide. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 34 Page 351 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 35 Page 352 Planned Activities The Silver Fox Express Senior Transportation program offers door-to- door para -transit service for senior citizens living in Rancho Cucamonga. 16 project Name Rancho Cucamonga CMO - CASA Target Area Target Area 1 Target Area 3 Goals Supported Public Services Needs Addressed Provide Support for Public Services Funding CDBG: $9,000 Description The Northtown CASA program provides a bi-lingual healthy eating/cooking program to educate and support Latino families in the Northtown neighborhood of the City. This program is ran by the Healthy RC staff in the City Managers office. Target Date 6/30/2019 Estimate the number Approximately 150 low- and moderate -income persons may benefit and type of families from this activity. that will benefit from the proposed activities Location Description Target Area 1, generally located south of Foothill Boulevard, east of Grove Avenue, and west of Haven Avenue. Planned Activities The Cocinando Amigos Saludables y Alegres (CASA) program provides a bi-lingual healthy eating/cooking program to educate and support Latino families in the Northtown neighborhood of the City, to prepare traditional food that is healthier and more nutritious, as a strategy to prevent diabetes and obesity. 17 Project Name Foothill Family Shelter - Housing Services Target Area Target Area 2 Target Area 1 Target Area 3 Goals Supported Homelessness and At -Risk of Homelessness Public Services Needs Addressed Provide Support for Public Services Support Local Homeless Facilities and Services Funding CDBG: $5,000 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 35 Page 352 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 36 Page 353 Description Foothill Family Shelter operates a 120 -day transitional housing shelter for homeless families with children. Support services are provided to enable families to obtain independence and permanent housing. Target Date 6/30/2019 Estimate the number Approximately 20 low- and moderate -income families may benefit and type of families from this activity. that will benefit from the proposed activities Location Description Public Services are provided City wide. Planned Activities A 120 -day transitional shelter for homeless families with children. Support services are provided to enable families to obtain independence and permanent housing. 18 Project Name Foothill Family Shelter - Food Pantry Target Area Target Area 2 Target Area 1 Target Area 3 Goals Supported Public Services Needs Addressed Provide Support for Public Services Funding CDBG: $5,000 Description Community-based food pantry that offers non-perishable food to non - shelter residents within service area. Clients are either homeless or low-income and unable to make ends meet. Eligible clients can come in once every 30 days to receive non-perishable food, diapers, wipes, clothing and hygiene products. Target Date 6/30/2019 Estimate the number Approximately 800 low- and moderate -income persons may benefit and type of families from this activity. that will benefit from the proposed activities Location Description Public Services are provided City wide. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 36 Page 353 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 37 Page 354 Planned Activities This community-based food pantry offers non-perishable food to non - shelter residents within service area. Clients are either homeless or low-income and at -risk of homelessness. Eligible clients can obtain non-perishable food, diapers, wipes, clothing and hygiene products every 30 days. 19 Project Name Bringing Health Home Target Area Target Area 1 Goals Supported Public Services Needs Addressed Provide Support for Public Services Funding CDBG: $13,000 Description The project will provides access to fresh, affordable, locally grown produce to residents of Southwest Cucamonga and expands awareness and use of local farmers' markets. Target Date 6/30/2019 Estimate the number Approximately 185 low- and moderate -income persons may benefit and type of families from this activity. that will benefit from the proposed activities Location Description Target Area 1, generally located south of Foothill Boulevard, east of Grove Avenue, and west of Haven Avenue. Planned Activities Bringing Health Home incorporates a finanical-incentive-mechanism to stimulate healthy food purchases by providing Southwest Cucamonga residents with dollar -match subsides (up to $30 per month) on healthy food purchases at the Rancho Cucamonga farmers' markets. 20 Project Name Etiwanda Pacific Electric Depot Target Area Target Area 2 Target Area 1 Target Area 3 Goals Supported Historic Preservation Needs Addressed Public Facility - Historic Preservation Prevent and Eliminate Blighting Influences Funding CDBG: $449,236 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 37 Page 354 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) M Page 355 Description The preservation and historic restoration of the Etiwanda Pacific Electric Depot. The mission of this activity is to preserve the station through renovation for adaptive reuse as a museum and trailhead for the Pacific Electric Inland Trail, a 21 -mile long regional trail. Target Date 6/30/2019 Estimate the number Approximately 24,575 low- and moderate -income residents of Target and type of families Areas 1, 2, and 3 will benefit from this activity. that will benefit from the proposed activities Location Description The Etiwanda Pacific Electric Depot is located at 7089 Etiwanda Avenue. Planned Activities Install a small parking lot (including paved handicap and gravel non- hancicap), utilities (water, gas, and electric), and handicap accessibility to this historic structure. 21 Project Name Upper Cucamonga Storm Drain and Street Improvements Target Area Target Area 2 Goals Supported Improve Public Facilities and Infrastructure Needs Addressed Improve and Expand Facilities and Infrastructure Funding CDBG: $501,959 Description This multi-year project will be completed during the 2019 program year. The overall project will consist of storm drain catch basins and laterals, new curb and gutter, sidewalks, tree removals interfering with proposed sidewalks, relocate existing fence, new and relocation of existing mailboxes, utility adjustments, irrigation sprinkler heads relocation, minor road widening, access ramps and driveway approaches. These planned features will improve the drainage in the area, enhance the traffic circulation along with pedestrian access and safety. Target Date 6/30/2020 Estimate the number Approximately 2,230 low- and moderate -income residents (51.12% of and type of families this eligible Census Tract Block Group) will benefit from this activity. that will benefit from the proposed activities Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) M Page 355 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 39 Page 356 Location Description This project is generally located on the east side of Amethyst Avenue, south of 19th Street, and north of Base Line Road within Census Tract 20.23, Block Group 1. Planned Activities During the 2018 program year, project activities will consist of storm drain catch basins and laterals, new curb and gutter, sidewalks, tree removals interfering with proposed sidewalks, relocate existing fence, new and relocation of existing mailboxes, utility adjustments, irrigation sprinkler heads relocation, minor road widening, access ramps and driveway approaches. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 39 Page 356 AP -50 Geographic Distribution — 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed During the next year, the City of Rancho Cucamonga will allocate CDBG funds for use in the City's 3 Target Areas, as identified below. These funding percentages were determined by the City based on the Priority Needs Assessment and the availability of CDBG funding. Target Area 1, commonly known as the Southwest Cucamonga area, and is generally located south of Foothill Boulevard, west of Haven Avenue, and north and east of the City's southwestern boundary, but excluding the area south of Foothill Boulevard between Hellman Avenue and Archibald Avenue, and the area south of 8th Street and west of Archibald Avenue. The Census Tract and Block Groups within this Target Area include Census Tract 21.01, Block Group 1 & 2; CT 21.03, BG 1 & 2; CT 21.05, BG 1 & 2; CT 21.07, BG 1, 2, & 3; and CT 21.10, BG 1. This Target Area contains 10 of the City's 16 eligible Census Tract Block Groups. Target Area 2, which is west -centrally located within the Cucamonga area of the City, is generally bordered by the 210 Freeway to the north, Foothill Boulevard to the south, Haven Avenue to the east, and Carnelian Avenue to the west. Within each of the 4 identified Census Tracts, each Census Tract includes eligible and non -eligible Low/Mod income Block Group areas including Census Tract 20.16, Block Group 1; CT 20.23, BG 1; CT 20.25, BG 1, and CT 20.27, BG 2 & 3. This target area includes 5 of the 16 eligible Block Group areas. Target Area 3, which is located in the extreme southeasterly portion of the City, is south of Foothill Boulevard and east of Rochester Avenue, extending to the City boundary to the east and south, but excluding the Etiwanda Generating Station and the West Valley Detention Center. This Target Area includes Census Tract 22.07, Block Group 1, and contains 1 of the eligible 16 Low/Moderate income areas. Geographic Distribution Target Area Percentage of Funds Target Area 2 52 Target Area 1 2 Target Area 3 2 Table 8 - Geographic Distribution Rationale for the priorities for allocating investments geographically The City developed the geographic priorities outlined above with the goal of providing housing and community development improvements for as many low- and moderate -income residents as possible utilizing the City's CDBG allocation. CDBG funds will be focused on public facility or infrastructure Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 40 Page 357 projects that can serve a significant number of residents and a greater population density to allow for cost- effective delivery of services. Discussion Affordable Housing AP -55 Affordable Housing — 91.220(g) Introduction The City plans to utilize CDBG funds to support a number of authorized housing activities, including the City's Home Improvement Program. These activities are expected to provide rehabilitation assistance to 44 low- and moderate -income households. The program is available to income eligible owner -occupied households (single-family and mobile home), earning less than 80 percent of the MFI. The program offers deferred payment loans of up to $30,000 and grants of up to $7,500, including emergency repair grants. One Year Goals for the Number of Households to be Supported Homeless 0 Non -Homeless 44 Special -Needs 0 Total 44 Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 44 Acquisition of Existing Units 0 Total 44 Table 10 - One Year Goals for Affordable Housing by Support Type Discussion Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 41 Page 358 AP -60 Public Housing — 91.220(h) Introduction The Housing Authority of the County of San Bernardino (HACSB) provides eligible residents of San Bernardino County with quality affordable housing in decent and neighborhoods. By working in partnership with the public and private sectors, the HACSB provides families with housing choice and the opportunity to achieve self-sufficiency. HACSB administers the Project Based Senior Housing program, Public/Affordable Housing Program, Tenant Based Rental Assistance Voucher Program, and Project Based Voucher Program. Actions planned during the next year to address the needs to public housing The City will continue to support the Housing Authority of the County of San Bernardino (HACSB) Tenant Based Rental Assistance (TBRA) voucher program and public housing assistance. The HACSB manages a total of 1,321 Public Housing Assistance Units, occupied by 3,711 individuals, which are owned and managed by the HACSB. Within the City, there are 2 public housing units occupied by 14 individuals. County wide, the HACSB also has units that were either acquired or developed through a variety of partnerships with the State of California, San Bernardino County Department of Community Development and Housing, various cities throughout the county, and Housing Partners I, Inc., a non-profit public housing corporation. The HACSB also manages 9,526 Tenant Based Rental Assistance vouchers (previously Section 8) that are occupied by 24,822 individuals. Within the City there are 295 TBRA units occupied by 572 individuals. The voucher program units are privately owned, with rent subsidies paid directly to owners by the Housing Authority and these services are managed by HACSB. Actions to encourage public housing residents to become more involved in management and participate in homeownership HACSB undertakes a variety of initiatives to increase resident involvement, including a comprehensive, updated website that provides information on all facets of the housing authority operations, policies, and procedures. Establishing programs that represent all residents living in HACSB developments. The Resident Advisory Board was established to represent housing residents and voucher participants. Housing Authority staff work closely with RAB members to discuss potential policy changes, get feedback on messaging and communication to residents, and recruit participants for hearings and special events. The HACSB coordinates programs, activities, and services offered to residents, including: • The Family Self Sufficiency Program assists residents to achieve self-sufficiency. This is accomplished through goal setting, intervention, advocacy and community collaboration. Residents can get assistance with seeking employment, job training, and educational Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 42 Page 359 opportunities. • The Homeownership Program helps interested participants find an appropriate mortgage lender and work with the participant through the process of buying a home. • A variety of programs and services for children are made available to residents at various HACSB sites. These include but are not limited to: scholarships, after- school tutoring, health, safety, gang prevention programs, nature projects, etc. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance The Housing Authority of the County of San Bernardino is not designated as troubled and is considered a high performer with an assessment score of 90. Discussion Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 43 Page 360 AP -65 Homeless and Other Special Needs Activities — 91.220(i) Introduction The City's goal is to develop a comprehensive homeless assistance plan that provides a continuum of care with the purpose of ultimately assisting individuals in obtaining and retaining permanent housing. As the first priority in the plan, the City intends to continue funding those agencies that are able to provide the first line of defense in providing outreach and advocacy in assisting individuals and families who are homeless or at -risk of homelessness. These activities include the support of emergency shelter, shelter vouchers, food distribution, advocacy, and referral services. The City will continue to fund landlord/tenant activities as a means of assisting those who are at -risk of homelessness in keeping their homes. Additional assistance will be encouraged for those agencies that provide longer-term transitional shelter and assist in the transition to permanent housing opportunities. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City supports a variety of organizations that provide immediate assistance, advocacy, and short- term shelter to homeless individuals and families. The City will continue to address priority needs, and will continue to evaluate the provision of transitional shelter assistance. The San Bernardino County 2018 Point In Time Cout identified a total of 64 homeless persons located within the City, 52 or those being unsheltered. In order to address these identifed needs, the City will support the following public service agencies that assist homeless perons, especially unsheltered persons and assess their indivudual needs. These activites include: • Support Foothill Family Shelter in their goal of assisting 20 persons within the Rancho Cucamonga community through their 120 -day transitional shelter for homeless families with children. Support services are provided to enable families to obtain independence and permanent housing. • Support House of Ruth in their goal of assisting 200 victims of domestic violence and their childrenprovides shelter, programs, education, and opportunities for safe, self-sufficient, healthy living for battered women and their children who are at -risk of homelessness. Services provided include 24-hour emergency safe shelter for up to 30 days, 24-hour crisis intervention hotline, 24-hour emergency transportation, outreach offices, and children programs. • Support Inland Valley Hope Partners in their goal of assisting 450 persons through their Food Security Program (SOVA). SOVA offers a 5 -day food supply (15 meals) for all members of a Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 44 Page 361 household. SOVA helps families maintain their health and avoid homelessness by providing emergency food assistance and support services. • Support Foothill Family Shelter in their goal of assisting 800 persons through their food pantry program. This community based food pantry offers non-perishable food to non -shelter residents within their service area. Clients are either homeless or low-income and unable to make ends meet. Eligible clients can obtain food once every 30 days and can receive non- perishable food, diapers, wipes, clothing, and hygiene products • Support Family Services Association in their goal of assisting 720 seniors through their Senior Nutrition program. This program is run from the Rancho Cucamonga Senior Center and provides meals prepared at the Senior Center and also provides meals prepared for home delivery. Addressing the emergency shelter and transitional housing needs of homeless persons As part of the City's 2013-2021 Housing Element, the City adopted zoning provisions to facilitate the development of transitional and emergency housing consistent with State law. Within the City of Rancho Cucamonga transitional housing is permitted in all residential land use districts and emergency shelters are permitted in the General Commercial (GC) land use district and conditionally permitted in the General Industrial (GI) land use district. The San Bernardino County 2018 Point In Time Cout identified a total of 64 homeless persons located within the City, 52 or those being unsheltered. Althouth the City does not operate transitional housing or emergency shelters directly, the Citys City's CDBG program supports various public service agencies that provide emergency shelter and transitional housing needs for the community. The City will support the following emergency shelter and transitional housing needs of homeless persons: • Foothill Family Shelter in their goal of assisting 20 persons within the Rancho Cucamonga community through their 120 -day transitional shelter for homeless families with children. Support services include: weekly case manaement, weekly counseling appointments, job development, budget preparation, monthly allocation of food from the Foot Pantry, and various workshops coordinated through their LEARN program (life -skills, education, attitude, resources, nutrition). • House of Ruth in their goal of assisting 200 victims of domestic violence and their children who are either homeless or at -risk of homelessness. House of Ruth is dedicated to the safety and well-being of individuals victimized by domestic violence. They stirve to transform their lives by offering culturally -competent shelter, programs, serivices, and education. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 45 Page 362 individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The City supports the efforts of the San Bernardino County Interagency Council on Homelessness to help individuals make the transition to permanent housing and independent living. Within the City of Rancho Cucamonga transitional housing is permitted in all residential land use districts and emergency shelters are permitted in the General Commercial (GC) land use district and conditionally permitted in the General Industrial (GI) land use district. Additionally, through the City's CDBG program, the City supports Foothill Family Shelter in their goal of assisting 20 persons within the Rancho Cucamonga community through their 120 -day transitional shelter for homeless families with children, and also supports the House of Ruth in their goal of assisting 200 victims of domestic violence and their children who are either homeless or at -risk of homelessness. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. Discussion Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 46 Page 363 AP -75 Barriers to affordable housing — 91.220(j) Introduction: Davis -Bacon Prevailing Wages - A prevailing wage must be paid to laborers when federal funds are used to pay labor costs for any project over $2,000 or on any multi -family project over eight units. The prevailing wage is usually higher than competitive wages, raising the cost of housing production and rehabilitation activities. Davis -Bacon also adds to housing costs by requiring documentation of the prevailing wage compliance. State Prevailing Wage Requirements - The State Department of Industrial Relations (DIR) expanded the kinds of projects that require the payment of prevailing wages. Prevailing wage adds to the overall cost of development. Processing and Development Fees - The City charges a range of development fees and exactions to recover the costs of providing services to new development. Fees are designed to ensure that developers pay a fair pro -rata fair share of the cost of providing infrastructure and to compensate the City for the cost of processing the application. Application fees are established by a Fee Study, which analyzes a number of factors including processing time, number of people needed to review an application relative to the application received. This Fee Study is then used to determine the actual fees which are reviewed and adopted by City Council. Environmental Review - State law (California Environmental Quality Act, California Endangered Species Act) and federal law (National Environmental Protection Act, Federal Endangered Species Act, Migratory Bird Treaty Act) regulations require environmental review of proposed discretionary projects (e.g., subdivision maps, use permits, etc.). Costs resulting from the environmental review process are also added to the cost of housing. Residential Development Review — Project development review is required for the construction of all single-family units, condominium, and apartment projects. Development/Design Review applications are typically filed concurrently with tract or parcel map applications. Applications are reviewed for consistency with applicable development standards of the base district and the City's adopted design guidelines. Water and Sewer - Water and sewer services are provided by Cucamonga Valley Water District (CVWD). Based upon CVWD's Water Master Plan current water supplies and delivery systems are adequate and present no constraints to housing development. Rancho Cucamonga accounts for approximately 75 percent of CVWD's 47 square mile water service area, but about 90 percent of the customer service base. Sewer is provided by CVWD, while the Inland Empire Utilities Agency (IEUA) provides wastewater treatment facilities. School Facilities - Five school districts serve the City. As a result of the rapid growth prior to Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 47 Page 364 incorporation several of the local school districts have faced severe overcrowding. The present concern among the school districts continues to be the inability to finance construction of new school facilities in the post -Proposition 13 years. Financing Options for Required Infrastructure - Generally, the cost to extend urban infrastructure and services continues to serve as a constraint on development, including residential development. This is especially true in Rancho Cucamonga, which incorporated post -Proposition 13 where the City's share of the property tax is very low compared to surrounding cities. Other sources of funding for capital improvements and operating and maintenance costs are extremely limited. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The City of Rancho Cucamonga will continue to work with government, public, private, and non-profit community agencies to remove or ameliorate the negative effects of public policies that serve as current barriers to affordable housing. Action steps as recommended and accepted by the City are summarized below: • The City will work to encourage a variety of housing types including single and multi -family homes, apartments, townhomes, duplexes, and live -work units in order to increase variability and affordability. • The City will evaluate the extent to which housing counseling is available to provide credit repair advice to members of the protected classes and to low- and moderate -income residents, in order to ensure that to the maximum extent possible, residents have access to means of improving their ability to obtain and maintain decent, affordable housing. • The City will support education and outreach efforts by community partners regarding needs assessments for affordable housing and subsidized housing. Discussion: Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) M Page 365 AP -85 Other Actions — 91.220(k) Introduction: The Consolidated Plan provides a framework to address the needs of the City over the next five-year period using Community Development Block Grant (CDBG) funds. The three overarching objectives guiding the proposed activities are: • Providing Decent Affordable Housing • Creating Suitable Living Environments • Creating Economic Opportunities Outcomes show how programs and activities benefit a community or the people served. The three outcomes that will illustrate the benefits of each activity funded by the CDBG program are: • Improve Availability/Accessibility • Improve Affordability • Improve Sustainability All future activities funded through the Consolidated Plan/Annual Action Plan will support at least one objective and one outcome. The City's framework for realizing the objectives and outcomes is identified in the City's Priority Needs Assessment. Actions planned to address obstacles to meeting underserved needs The primary obstacle identified toward meeting under -served needs is a lack of available resources; this obstacle is and will continue to be an issue throughout the implementation of the Consolidated Plan. The best way to address this matter is to combine efforts and resources and tap new funding sources. The City is striving to form public/private partnerships as well as seeking out new sources of funding, such as HOME funds to better leverage available funding. Actions to address obstacles to meeting underserved needs will include: • The City will obtain data from the Housing Authority of San Bernardino County (HASBC) on the number of Section 8 households assisted by race, ethnicity, age, and disability status. The City will compare who is being served to the demographic characteristics of the community. In this way, the City will be able to estimate more precisely underserved populations. • The City will encourage and support the efforts of the HASBC to seek additional Section 8 Housing Choice Vouchers. • The City will encourage and support the efforts of non-profit housing development corporations to seek funding from federal, state, and local sources for special needs housing. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 49 Page 366 Actions planned to foster and maintain affordable housing Actions planned to foster and maintain affordable housing include: • CDBG funds in the amount of $478,000 will be expended on the rehabilitation of 44 single-family homes and/or mobile homes. • The Housing Authority of the County of San Bernardino will provide rental assistance, as available, to eligible extremely low- and very low-income families located within the City • The City Council has adopted an updated Housing Element of the General Plan. The Housing Element includes a program to preserve the affordability of existing affordable housing developments. • CDBG funds in the amount of $63,400 will be expended to assist public service providers that assist actions that foster and maintain affordable housing. Actions planned to reduce lead-based paint hazards In conjunction with the Home Improvement Program, the City will continue to implement Federal requirements concerning lead-based paint reductions. HUD requires that for any program utilizing CDBG funds, all owners, and/or tenants be notified in writing about the dangers of lead-based paint. Units constructed prior to 1978, which are occupied by children under the age of seven, are inspected for defective paint surfaces. If a child residing in the home has an elevated blood lead level, then defective chewable surfaces will be treated and lead abated. Actions planned to reduce the number of poverty -level families The City has relatively little control over the many factors that may affect the determination of an individual's income level. The primary activity that may be utilized by the City is the support of public service agencies that incorporate job training and life development skills into their programs, which includes most of the agencies currently receiving CDBG funding. The activities funded by the City, particularly those related to non -housing community development, act indirectly to increase economic development in the City. The City, through its CDBG contract activities, complies with Section 3 requirements encouraging the employment of local low-income individuals. From a housing perspective, all of the priorities, objectives, and programs aimed at increasing affordable housing also increase the stock of housing available to those in the lowest income categories. Actions planned to develop institutional structure The Consolidated Plan evaluated gaps in the institutional structure and actions that might be taken to strengthen the system. It was determined that one main action that can be taken toward this is increasing expertise of staff and City Council, which in turn will increase the CDBG program efficiency Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 50 Page 367 and effectiveness. Increased contact and coordination among City departments will also contribute to the CDBG program's effectiveness. The City will continue to encourage direct contact between itself and the Public Housing Agency and other service providers operating in the region. Most of the coordination efforts in the west end are tied to funding resources and the type of service provided. Actions planned to enhance coordination between public and private housing and social service agencies During the development of the Consolidated Plan the City consulted and coordinated with numerous agencies, both public and private to enhance coordination between public and private housing and social service agencies. The private and governmental health, mental health, and service agencies that were consulted included: United Way of America, Southern California Association of Governments, San Bernardino County Department of Public Health Division of Environment Health, Interagency Council on Homelessness (ICH), Community Action Partnership of San Bernardino County (CAPSBC), San Bernardino County Department of Behavioral Health, San Bernardino County Sherriff's Department Homeless Outreach Proactive Enforcement (HOPE) program, Foothill Family Shelter, Family Services Association, House of Ruth, Inland Fair Housing and Mediation Board, Inland Valley Council of Churches, and Project Sister Family Services. Discussion: The City and our many program partners will continue to work together to address the many needs of the community. Through collaboration, the leveraging of resources, and improved tracking of needs we can better meet the needs of the community. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 51 Page 368 Program Specific Requirements AP -90 Program Specific Requirements — 91.220(1)(1,2,4) Introduction: The following describes other program -specific requirements. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float -funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 80.00% The City does not anticipate generating significant amounts of program income during the Consolidated Plan period. Only one activity, the City's Home Improvement Program, provides program income. Outstanding loans are not repaid on a specific schedule, but rather, upon sale or refinance of the home. Of the City's FY 2018-2019 CDBG allocation, the City plans to allocate 20 percent for eligible planning and administrative activities. These activities are not subject to the low- and moderate -income benefit requirements. The remaining 80 percent of the CDBG allocation will be used to benefit low- and moderate -income persons. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 52 Page 369 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 53 Page 370 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM 2019-2020 Annual Action Plan ll Building Better Neighborhoods Annual Action Plan • Consolidated Plan - 5 -Year Implementation Plan. - Adopted May 6, 2015. - July 1, 2015 to June 30, 2020. • Annual Action Plan - 1 -Year Action Plan. - July 1, 2019 to June 30, 2020. Annual Action Plan • Provides a 1 -Year Action Plan. • Addresses objectives of Consolidated Plan. • Identifies how CDBG funds will accomplishment goals for each completion time frame. be used, sets activity, and a • Includes: Administration, Capital Improvement, Home Improvement, Historic Preservation, and Public Service activities. CDBG Eligibility • All activities must meet one of the two primary goals of the CDBG program: - The development of viable urban communities, including decent housing and a suitable living environment. - The expansion of economic opportunities, principally for persons of low -and -moderate income. CDBG National Objective • All activities must meet either: - Benefit low -and -moderate income persons. Prevent or eliminate slums or blight. Meet other community development needs having a particular urgency because existing conditions pose a serious threat to the health or welfare of the community and other financial resources are not available to meet such needs. Low-and-Moderate Income National Objective • LMC = Low/Mod Clientele - 51% clients served. • LMA = Low/Mod Area - 51% area residents. Nitd� PA 6 _ B..Y.W ;®1Nh 51 . f „ J' ! BG 1 CT 20.25 .ry � /—Um I 1y CBT 2 16♦ 61 CT 20,27 r^y'^ r f _3 B52 G2.3 .. I 1 ■ i1 Fedhi & CT CT21A7- BG 1. 23 BG 1 2. CT-21.Oi CT 22.UT City of Rancho Cucamonga BG 1, 2'J1 ao 1 CT21.05 BG 1 CT 21,10 5 Bi— : LMA Block Groups shsr CT21.10 . = -•�' • =Census Tract Boundary .ti BG 1 i 810.k Group Boundary v ■ s ■ C7 =Census Tract i BG = Block Group 1 __ ■ em sl • LMC = Low/Mod Clientele - 51% clients served. • LMA = Low/Mod Area - 51% area residents. Low- and Moderate -Income • Individuals and families at or below 80% of the HAMFI. • Gross income for all household members. FY 2019 Income Limit Area Riverside -San Bernardino -Ontario, CA MSA Median Family Income FY 2019 Income Limit Category Persons in Family 1 2 3 4 5 6 7 8 Very Low (50%) Income Limits ($) 25,150 28,750 32,350 35,900 38,800 41,650 44,550 47,400 1001 Extremely Low $59,700 Income Limits ($)* 15,100 17,250 21,330 25,750 30,170 34,590 39,010 43,430 Low (8011/6) Income Limits ($) 40,250 45,000 51,750 57,450 52,050 66,650 71,250 75,850 NOTE: San Bernardino County is part of the Riverside -San Bernardino -Ontario, CA MSA, 50 all information presented here applies to all of the Riverside -San Bernardino -Ontario, CA MSA. Annual Funding • CDBG funds are provided by HUD. • Allocation formula is based on: — Poverty Rate. — Population. — Overcrowding. • FY 19-20 Allocation $993,159.00. — $32,400.00 (3.3%) more than FY 18-19. 2019-2020 Annual Action Plan Funding Recommendations •Administration - CDBG Administration.................................................................................................................................................$198,000.00 • Capital Improvement - Wheelchair Ramps............................................................................................................................................................$22,850.00 - Sidewalk Grinding...............................................................................................................................................................$22,850.00 - Upper Cucamonga Storm Drain/Street Improvements*..........................................$169,668.00 - Etiwanda Ave. Street Widening and Improvements**................................................$221,000.00 • Home Improvement - Home Improvement Program'................................................................................................................$662,691.00 2 -Year activity (FY 18/19 funding was $501,959) ** 2 -Year activity ($336,700 will be required of next CDBG funding cycle in FY 20/21) *** Funding includes reprogrammed funds and program income. CITY OF RANCHO CUCAMONGA 2019-2020 Annual Action Plan Funding Recommendations • Public Service Activities - Camp Fire......................................................................................................$5,000.00 - CORE After School and Beyond.......................................$3,800.00 - Foothill Family Shelter —Food Pantry.......................$5,000.00 - Foothill Family Shelter —Housing Services ........ $5,000.00 - FSA— Senior Nutrition ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,$10,000.00 - House of Ruth..........................................................................................$5,500.00 - IFHMB —Fair Housing ................................................................... $91700.00 IFHMB —Landlord/Tenant Counseling.....................$8,200.00 Inland Valley Hope Partners (SOVA)......................$12500.00 , 2019-2020 Annual Action Plan Funding Recommendations • Public Service Activities - Back to Basics.........................................................................................$8,000.00 - Graffiti Removal.................................................................................$15,000.00 - Northtown/CASA..................................................................................$9,000.00 - Northtown Collaborative..............................................................$9,300.00 - Senior Services$12,500.00 ................................................................................... - Senior Transportation.................................................................$16,400.00 - Bringing Health HomeX13,000.00 .................................................................. Recommendation • Staff recommends that the City Council adopt the 2019 Annual Action Plan. DATE: TO: FROM: INITIATED BY: SUBJECT June 5, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Lori Sassoon, Deputy City Manager/Administrative Services Captain Donny Mahoney, Police Chief CONSIDERATION OF FIRST READING OF ORDINANCE NO. 955, AMENDING CHAPTER 10.76 OF THE MUNICIPAL CODE CONCERNING THE ESTABLISHMENT OF RATES CHARGED FOR POLICE TOWING SERVICES. RECOMMENDATION: Staff recommends the City Council conduct first reading by title only of Ordinance No. 955, amending Chapter 10.76 of the Municipal Code. BACKGROUND: As part of its regular law enforcement work, the Rancho Cucamonga Police Department initiates approximately 7,000 vehicle tows annually, the majority of which are from vehicle collisions. Prior to 2017, the department had traditionally rotated requests for tows among eight (8) tow carriers that had been selected through an annual qualification process used by the San Bernardino County Sheriff's Department. While the use of the County tow rotation provided satisfactory services, it did not provide revenue from participating tow carriers to offset the costs of the administration of the tow program. In 2017, the City adopted Ordinance 905, establishing the City's own towing services program for Rancho Cucamonga. Five (5) tow carriers were selected through an open application process to participate in the tow rotation. These carriers entered into agreements with the City for a term of two (2) years, which are set to expire on June 30, 2019. Participating carriers currently pay a flat fee of $5,000 per month per tow carrier for participation in this program, which helps to recoup a portion of the City's law enforcement costs related to the program. It is anticipated that the Police Department will soon conclude its selection process for new tow services agreements that will begin on July 1, 2019. ANALYSIS: As previously noted, participating tow carriers pay a flat monthly fee for participation in the tow program. Chapter 10.76 of the Municipal Code states that the cost of this fee cannot be passed through to the persons receiving police towing services; it is a cost of doing business to the tow carrier, and is meant to be considered as part of each carrier's business model, rather than added as an additional charge on the bill paid by the person receiving towing services. The proposed ordinance amendment would provide clarification of the City's intent regarding how the Page 371 monthly tow service fees can be considered as part of determining the maximum rates charged by tow carriers to those who have received towing services. While the cost cannot be added on to the bill as separate charge, these costs can be factored into the City's decisions when approving rates submitted by the tow carriers. The existing ordinance allows the Police Chief to consider and approve maximum rates for each tow carrier. As part of the process considering those rates, the monthly tow service may be considered by the Police Chief. FISCAL IMPACT: There is no fiscal impact by this action. This ordinance further clarifies the City's intent with regard to how the City will determine the maximum fees and rates charged to the owner of the towed vehicle by participating towing companies. COUNCIL GOAL(S) ADDRESSED: This item addresses the Council's goal to proactively develop public safety programs and facilities to meet community needs, by continuing to improve the police towing program. ATTACHMENTS: Description Ordinance Page 372 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA AMENDING CHAPTER 10.76 OF THE MUNICIPAL CODE CONCERNING THE ESTABLISHMENT OF RATES CHARGED FOR POLICE TOWING SERVICES The City Council of the City of Rancho Cucamonga hereby ordains as follows: Section 1. Subsection B of Section 10.76.060 ("Fees — Establishment of Maximum Rates") of Chapter 10.76 ("City Towing Services") of Title 10 ("Vehicles and Traffic") of the Rancho Cucamonga Municipal Code is hereby amended to read as follows: 10.76.060 Fees — Establishment of maximum rates. B. In addition to the administrative fee in subsection A of this section, all tow service operators shall pay the city a uniform flat fee during the term of each police towing services agreement, the amount of which shall be established by city council resolution. This fee shall not be passed through to the persons receiving police towing services; however, the City may consider the fee when establishing rates charged for towing services in accordance with subsection C of this section." Section 2. CEQA. The City Council hereby finds that it can be seen with certainty that there is no possibility that the adoption of this Ordinance may have a significant effect on the environment, because the Ordinance merely relates to the calculation of towing fees. It is therefore exempt from California Environmental Quality Act review pursuant to Title 14, Section 15061(d) of the California Code of Regulations. Section 3. Severability. The City Council declares that, should any provision, section, paragraph, sentence, or word of this Ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences and words of this Ordinance shall remain in full force and effect. Section 4. The City Clerk shall certify to the adoption of this Ordinance. ATTEST: Janice C. Reynolds, City Clerk L. Dennis Michael, Mayor I, Janice C. Reynolds, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Page 1 of 2 Page 373 Council of the City of Rancho Cucamonga held on the , 2019, and was passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on , 2019, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: 2 of 2 Page 374 DATE: TO: FROM: INITIATED BY: SUBJECT June 5, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Robert Neiuber, Human Resources Director Jenifer Phillips, Human Resources Manager PRESENTATION BY HUMAN RESOURCES ON CITY'S NEW HIRE SURVEY RESULTS (NEW EMPLOYEE ONBOARDING PROGRAM). RECOMMENDATION: Staff recommends the City Council receive and file this report. BACKGROUND: In order to proactively address the talent management and recruitment challenges facing local governments today, the Human Resources Department implemented a more intentional and proactive approach to the City's recruitment and onboarding efforts. With the goal of increasing employee retention and creating an inclusive and authentic Team RC experience for applicants and new employees, the department has fostered collaborative partnerships with hiring managers, developed new employee programs and gatherings to foster connection and implemented numerous NeoGov Tools — such as instant messaging with new employees to provide prompt answers to questions. The department also recently reexamined recruitment marketing strategies to better attract high caliber talent. In addition, the department has had great success with its new HR2U program. This program brings HR staff out of City Hall and into our City facilities to meet our employees to answer questions or just provide information. To assess the outcomes of the department's new strategies, a confidential Onboarding and New Employee Orientation survey was distributed to all new Full -Time employees hired between January 2018 and January 2019. The response rate was nearly 80%. The survey questions included the following topics: recruitment, onboarding, training, and Team RC culture. The results of the survey were overwhelmingly positive and insightful. These results will be used to further improve and develop recruitment, onboarding and training strategies. ANALYSIS: Utilizing more intentional and proactive recruitment and onboarding strategies has helped create a more inclusive and positive Team RC experience for new employees. Page 375 Human Resources Staff will provide a presentation to fully share the survey results with the City Council. FISCAL IMPACT: None COUNCIL GOAL(S) ADDRESSED: ENHANCING PREMIER COMMUNITY STATUS The City is responsible for undertaking programs to ensure that the City of Rancho Cucamonga continues to be a premier employer in the region. Page 376 New Employee Onboarding Survey Results What is Onboarding and why is it important? • Onboarding is the initial process of integrating new employees into an organization. • According to the Society for Human Resource Management (SHRM), a new employee decides to stay within the first 3-6 months of employment if they will stay long term. • HR's focus is on being intentional with our recruitment and onboarding process Survey Information • Sent to new full-time employees that were hired from January 2018 to January 2019 • Response rate was 82% 34 questions covering topics including recruitment, onboarding, training and Team RC culture Overall, I feel that the City's recruitment and selection process is: Recruitment & Selection Process ■ Excellent/Good ■ Fair 91% Was the job for which you were hired accurately described during the hiring process? I I WWW ,TOFp C.Us,aC,oes Job Description Yes fM Ilk 1n Get the Career of Your Dreams With Team PC. • ASSOCIATE ENGINEER • COMMUNITY PROGRAMS COORDINATOR • FIREFIGHTER (INFO ONLY) LEAD MAINTENANCE WORKER SENIOR PLANNER • VETERINARIAN 100% Of respondents agreed to the following: • I was satisfied with the hiring process. • The HR Department was professional, knowledgeable, and helpful in the hiring process. • I am inspired to meet my goals at work. felt welcomed as a new employee believe Team RC positively impacts the community Team RC staff represents the S.P.I.R.I.T Values How would you rate your Onboarding experience with Team RC? Surveyed new employees rated their onboarding experience a 4.26 stars out of a 5 star scale How would you rate the quality of the training you've received in your position? Quality of Training Received L 70%] CA ■ Excellent/Very Good ■ Good ■ Fair ■ Poor Team RC encourages diversity and inclusiveness Diversity & Inclusion Strongly Agree/Agree Neutral How likely would you recommend someone to work for Team RC/City? K-1 On average, employees surveyed IWUI stated they are more likely to recommend someone to work AT' � for Team RC. What's Next: How can your experience with Team RC be better? Employee Engagement • Cross -functional training • Interdepartmental mixers and activities Improve training process Employee Experience & Branding • More outdoor seating areas at facilities • More innovative food options at City Hall • Opportunities for employees to have more Team RC branded materials (i.e. apparel, office � supplies, etc.) What does this mean for Team RC? 20.00% 18.00% 16.00% 14.00% 12.00% 10.00% 8.00% 6.00% 4.00% 2.00% 0.00% New Employee Turnover Rate TURNOVER RATE ❑ Research ❑ City of RC Source: *O.C. Tanner **Allied HR IQ -�C4 CITY OF RANCHO CUCAMONGA Any Questions? Thank you Human Resources Department Candace Alba & Emily Nielsen Human Resources Technicians DATE: TO: FROM: INITIATED BY: SUBJECT June 5, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Lori Sassoon, Deputy City Manager/Administrative Services Robert Neiuber, Human Resources Director CONSIDERATION TO APPROVE A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA CERTIFYING THE BASIS FOR EXCEPTION TO THE 180 -DAY WAIT PERIOD, GOVERNMENT CODE SECTIONS 7522.56 & 21224, TO ALLOW A CALPERS RETIREE TO FILL A CRITICALLY NEEDED SPECIAL ASSIGNMENT. RECOMMENDATION: Staff recommends the City Council consider approval of a resolution certifying the basis for exception to the 180 -day wait period to allow a California Public Employee Retirement System (CaIPERS) retiree to fill a critically needed special assignment and consider approval of a resolution certifying the requirements to allow a CaIPERS retiree to fill the special assignment beginning on June 6, 2019 and ending on or prior to November 30, 2019. BACKGROUND: Under Government Code Section 7522.56 & 21224, a public agency may hire a retiree to fill a critically needed position prior to the normal 180 -day waiting period if certain conditions are met. Those conditions are that the City Council must certify the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed. The appointment must be approved by the governing body of the employer in a public meeting and may not be placed on a consent calendar. Sandra Ramirez, the City's former Management Analyst III, retired on June 4, 2019. The Management Analyst III is a key position responsible for overseeing the City's treasury management functions, and working with the elected City Treasurer. It is in the best interest of the City that we have a responsible and seasoned employee, versed in the City's functions, in place to oversee treasury management functions including daily cash management, investment of idle funds, and administration/maintenance of financial institution accounts and relationships. Expertise is also required to complete a banking services request for proposal (RFP), as the City's current banking contract expires at the end of the calendar year, and an RFP for investment advisory services. The City requires a person knowledgeable in these areas in order to keep the City's treasury management functions and the two RFPs on track. Sandra Ramirez, the City's former Management Analyst III, has the specialized skills and expertise necessary to manage continuity for treasury management functions and efficiently and effectively manage the two RFPs. Page 377 The minimum monthly base pay for the Management Analyst III position is $6,020 and the hourly equivalent is $34.76, and the maximum monthly base pay is $8,119 and the hourly equivalent is $46.84. At time of retirement, Ms. Ramirez was earning the maximum monthly base pay. ANALYSIS: Staff recommends that Ms. Ramirez is approved to temporarily fill this critically needed assignment. Ms. Ramirez will be paid at the same equivalent hourly rate of $46.84 that she was earning prior to retirement. Since the City does not have a part-time Management Analyst III position, staff recommends that Ms. Ramirez is hired as a Part -Time Department Manager which falls within the proposed hourly rate and responsibilities. By approving the attached resolution, the City Council would meet the statutory requirements for Ms. Ramirez's employment. FISCAL IMPACT: None COUNCIL GOAL(S) ADDRESSED: ENHANCING PREMIER COMMUNITY STATUS The City is responsible for undertaking programs and projects to manage and enhance the City of Rancho Cucamonga's position as the premier community in our region. ATTACHMENTS: Description Attachment 1 - Resolution Attachment 2 - Employment Contract Page 378 RESOLUTION NO. 19 -XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA CERTIFYING BASIS FOR EXCEPTION TO THE 180 -DAY WAIT PERIOD TO ALLOW A CALPERS RETIREE TO FILL A CRITICALLY NEEDED SPECIAL ASSIGNMENT (GOVERNMENT CODE SECTIONS 7522.56 & 21224). WHEREAS in compliance with Government Code section 7522.56 the City Council of the City of Rancho Cucamonga must provide CalPERS this certification resolution when hiring a retiree before 180 days has passed since his or her retirement date; and WHEREAS Sandra Ramirez retired from City of Rancho Cucamonga in the position of Management Analyst III, effective June 4, 2019; and WHEREAS section 7522.56 requires that post-retirement employment commence no earlier than 180 days after the retirement date, which is December 1, 2019, without this certification resolution; and WHEREAS the City has a critical need for a temporary employee to manage continuity for treasury management functions and efficiently and effectively manage two critical request for proposal projects; and WHEREAS Sandra Ramirez has the specialized skills and knowledge necessary to maintain the continuity of treasury management operations and two requests for proposals (RFPs) projects such that her appointment is necessary to fill this critically needed assignment before the 180 days have passed; and WHEREAS the City Council of the City of Rancho Cucamonga, the City of Rancho Cucamonga and Sandra Ramirez certify that Sandra Ramirez has not and will not receive a Golden Handshake or any other retirement -related incentive; and WHEREAS the City Council of the City of Rancho Cucamonga hereby appoints Sandra Ramirez as an extra help, special assignment retiree annuitant to perform the duties of Department Management for the City of Rancho Cucamonga under Government Code section 21224, effective June 6, 2019 and ending on or prior to November 30, 2019; and WHEREAS the entire employment agreement, contract or appointment document between Sandra Ramirez and the City of Rancho Cucamonga has been reviewed by this body and attached herein; and WHEREAS no matters, issues, terms or conditions related to this employment or appointment have been or will be placed on a consent calendar; and WHEREAS, the employment shall be limited to 960 hours per fiscal year; and WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and Page 379 WHEREAS, the maximum base salary for the position of Department Manager is $10,367 and the hourly equivalent is $59.81, and the minimum base salary for this position is $6,020 and the hourly equivalent is $34.73; and WHEREAS the hourly rate paid to Sandra Ramirez will be $46.84; and WHEREAS Sandra Ramirez has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate; and NOW, THEREFORE, THE CITY COUNCIL OF RANCHO CUCAMONGA, HEREBY RESOLVES, the City Council of the City of Rancho Cucamonga hereby certifies the nature of the appointment of Sandra Ramirez as described herein and detailed in the attached employment agreement/contract/appointment document and that this appointment is necessary to fill the critically needed special assignment as Department Manager for the City of Rancho Cucamonga by June 6, 2019, to manage continuity for treasury management functions and efficiently and effectively manage two requests for proposals (RFPs) for the City. PASSED, APPROVED, AND ADOPTED this 5t" day of June 2019. L. Dennis Michael, Mayor ATTEST: Janice C. Reynolds, City Clerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the 5th day of June 2019. Page 380 AA....... I r) -..i. Mi. -1-1 I AA.....,. D- T.- I-- R V --A- June 6, 2019 Sandra Ramirez 6637 Jasper Street Alta Loma, CA 91701 RE: Special Duty Assignment of Department Manager Dear Ms. Ramirez: I am pleased to extend to you an offer of employment for the special duty assignment of Department Manager at $46.84 per hour with the City of Rancho Cucamonga. In compliance with the Public Employees' Pension Reform Act "PEPRA", the City acknowledges that this interim appointment will be effective June 6, 2019, and end no later than November 30, 2019, per CalPERS exception to the 180 -day waiting GC Section 7522.56 and GC Section 21224. Resolution No. 19-xxx, "RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA CERTIFYING BASIS FOR EXCEPTION TO THE 180 -DAY WAIT PERIOD TO ALLOW A CALPERS RETIREE TO FILL A CRITICALLY NEEDED SPECIAL ASSIGNMENT (GOVERNMENT CODE SECTIONS 7522.56 & 21224). By accepting this offer of temporary employment, you agree that the City of Rancho Cucamonga will enroll you as a retired annuitant and will report your hours worked with the hourly pay rate to CalPERS. As a CalPERS retiree, you will be limited to working a maximum of 960 hours per fiscal year. Starting Salary Step: 6585 ($46.84/hr.) This hourly rate is within the Department Manager pay range. No other benefit, incentive, compensation in lieu of benefits, or other form of compensation will be paid. The City must enroll you as a retired annuitant and your pay rate with hours worked will be reported in the "my CaIPERS" system. Classification: Retired Annuitant — Special Assignment as Department Manager The City makes no representation, promises, guarantees, or warranties, expressed or implied, on the impact, if any, the acceptance of this offer may have upon Ms. Ramirez's CalPERS retirement benefits, status, duties, and/or obligations. Ms. Ramirez acknowledges that in entering into this Agreement, she has not relied upon such representations (none of which being in existence) in assessing the CalPERS-related impact of her employment. Therefore, by signing below Ms. Ramirez releases the City, it's employees, elected officials, agents or attorneys from any and all CalPERS-related claims or liabilities that may arise in connection with employment pursuant to this Agreement. This offer of employment contains the entire offer. There are no other expressed or implied promises, representations or contracts being offered to you. Your interim employment is considered "at will" and termination may occur at any time with or without cause. Page 381 AA....... I r) -..i. Mi. -1-1 I AA.... D. T.- I-- R V- -4 - If you have any questions regarding your appointment, please feel free to call me at (909) 477-2700, ext. 2401. Sincerely, Robert Neiuber Human Resources Director Human Resources Department Attachment: Acknowledgement ACKNOWLEDGEMENT OF CONDITIONAL OFFER OF EMPLOYMENT I understand the terms and conditions of employment. I certify that I did not receive any unemployment insurance payments within the 12 months prior to this appointment for previous retired annuitant work with any CaIPERS employer. I further understand that, if hired, I would be an at -will employee and that termination may occur at any time with or without cause without right of appeal or hearing. Received and Accepted by Date Page 382