HomeMy WebLinkAbout2019/04/04 - Agenda Packet - Library Board of Trustees ® 6 6 A
APRIL 4, 2019
LIBRARY BOARD OF TRUSTEES AGENDA
COUNCIL CHAMBERS
CITY OF RANCHO CUCAMONGA
10500 CIVIC CENTER DRIVE
RANCHO CUCAMONGA, CALIFORNIA
A. 6:00 P.M. — CALL TO ORDER
Roll Call:
President, Christine DeVries
President Pro Tem, Janet Temkin
Board Member, Luella G. Hairston, Esq.
Board Member, Mary Hannah
Board Member, Kristen Murrieta-Morales
B. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the Library Board of
Trustees on any item listed on the agenda. State law prohibits the Library Board of
Trustees from addressing any issue not previously included on the Agenda.The Board
may receive testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed
necessary by the Chair, depending upon the number of individual Members of the
audience. This is a professional business meeting and courtesy and decorum are
expected. Please refrain from any debate between audience and speaker, making loud
noises or engaging in any activity which might be disruptive to the decorum of the
meeting.
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-
controversial. They will be acted upon by the Library Board of Trustees at one time
without discussion. Any item may be removed by a Member or member of the audience
for discussion.
C1. Consideration to approve the Minutes of March 7, 2019.
C2. Consideration to approve the Library Revenue Balance Report of 2018/2019 Budget.
i
oss
M a L 4
APRIL 4, 2019
LIBRARY BOARD OF TRUSTEES AGENDA
D. DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,although the President
may open the meeting for public input.
D1. Consideration and discussion regarding the Library Status Report.
a) Consideration and discussion regarding general announcements. The oral report
will be presented by Julie A. Sowles, Library Director.
b) Consideration and discussion regarding a review of Library Statistics. The report
will be presented by Cara Vera, Library Services Manager.
D2. Consideration and discussion regarding Children's Services, Adult Services and Library
Programming. The oral report will be presented by Julie A. Sowles, Library Director.
D3. Consideration and discussion regarding School Family Nights. Presentation by Rina
Fernandez, Early Learning Librarian.
E. BOARD BUSINESS
The following items have been requested by the Library Board of Trustees for
discussion. They are not public hearing items, although the President may open the
meeting for public input.
El. Consideration to approve to eliminate Kidsmobile Circulation Policy, update Unaccompanied
Child Policy and eliminate and replace Children's Storytime Policy. The oral report will be
presented by Julie A. Sowles, Library Director.
E2. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by
Mary Hannah, Board Member.
E3. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per
Board Member.)
Page 2 of 3
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APRIL 4, 2019
LIBRARY BOARD OF TRUSTEES AGENDA
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
This is the time for the Library Board of Trustees to identify the items they wish to
discuss at the next meeting. These items will not be discussed at this meeting, only
identified for the next meeting.
G. ADJOURNMENT
I, Jennifer Palacios, Library Administrative Secretary of the City of Rancho
Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing
agenda was posted on day, Monday, April 01, 2019, seventy-two (72) hours prior to the
meeting per Government Code 54954.2 at 10500 Civic Center Drive.
Jennifer Palacios
Library Executive Assistant
City of Rancho Cucamonga
Missiont
The mission of the Rancho Cucamonga Public Library is to inform and enrich our community. We strive to
accomplish this by providing access to traditional and technologically innovative resources. We support and
encourage education and the love of reading in a welcoming atmosphere by a knowledgeable, service-oriented
staff.
If you need special assistance or accommodations to participate in this meeting,please contact the
Library at(909)477-2720. Notification of 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility. Listening devices are available for the hearing
impaired.
Page 3 of 3
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... I.1I MA A,N!'O :,A.
LUDANRY SEIRVICES
DATE: April 4, 2019
TO: Rancho Cucamonga Library Board pf Trustees
FROM: Julie A. Sowles, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION:
Staff recommends the Library Board of Trustees to approve the minutes of the regular meeting of
March 7, 2019.
BACKGROUND:
Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken
and compiled by Executive Assistant II, Jennifer Palacios.
ANALYSIS:
None.
FISCAL IMPACT:
None.
COUNCIL GOAL(S) ADDRESSED:
Not Applicable.
ATTACHMENT(S):
March 7, 2019 Minutes
Item C1-1
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on Thursday, March 7, 2019, in
the Council Chambers at City all, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:00 p.m. by President DeVries. Present were
Members Hannah, Hairston, Murrieta-Morales and Temkin.
Also present were: Julie A. Sole , Library Director, Brian Sternberg, Assistant Library Director,
Margaret Hatanaka, Adult Supervisor, Kristin Brailey, Circulation Supervisor and Jennifer
Palacios, Executive Assistant 11.
B. PUBLIC COMMUNICATIONS
B1. There were none.
C. CONSENT CALENDAR
C1. Consideration to approve Minutes of February 7, 2019.
MOTION: Moved by Member Temkin to approve February 7, 2019 minutes, seconded by
Member Hairston. Motion carried 5-0-0.
C2. Consideration to approve the Library Revenue Balance Report of 2018/2019 Budget.
MOTION: Moved by Member Hairston to approve the Library Revenue Balance Report of
2018/2019 Budget, seconded by Member Murrieta-Morales. Motion carried 5-0-0.
Q. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Consideration and discussion regarding the Library Status Report.
a. Consideration and discussion regarding general announcements. The oral report
will be presented by Julie A. Sowles, Library Director.
Julie A. Sowles, Library Director, stated the library has selected a consultant to work with for the
next phase of the Second Story Project.
Library Director Sowles reported the Friends of the Library approved a budget commitment to
raise a total of $140,000 for the Library. They plan to contribute $10,000 towards the refresh of
the Bookmobile's book collection and to contribute funds to cover a portion of the expenses
related to the replacement of the tables and chairs in the children's area of the Paul A. Biane
Library. The Friends also committed $6,000 to the Second Story's scholarship fund.
Item C1—2
Library Board of Trustees Minutes
March 7, 2019
Page 2
Julie A. Sowle , Library Director, reported the State Library has offered public libraries, unlimited
online access to the New York Times for the next 18 months in English, Spanish and Korean.
Library Director Sowls reported on February 28,2019 the Mayor's State of the it Address was
a success and the Library had two features in the video presentation.
Board Member Hairston stated Little Free Libraries was a fabulous concept.
Julie A. Sowles, Library Director, reported Library Staff had a meeting with oIT (Department of
Innovation and Technology) and they unveiled templates for the City's new website.
Library Director Sovules reminded the Board, the Serving with a Purpose Conference will be held
on Thursday, May 23, 2019 at the Ontario Convention Center and to R.S.V.P. by
Thursday, March 21, 2019.
b. Consideration and discussion regarding a review of Library statistics. The report
will be presented by Cara Vera, Library Services Manager.
Library Director Sowls presented the oral report for Cara Vera, Library Services Manager.
Director Sole s discussed the revised changes on the updated statistics document placed on
is for the Board (Copy on file).
D2. Consideration and discussion regarding Children's Services, It Services and Library
Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director.
Brian Sternberg, Assistant Library Director, reported Teen Tech Week will be a DC vs. Marvel
Comic program held on March 7, 2019 at the Archibald Library in the Story Theater.
Assistant Library Director Sternberg stated Children's Service will of a "Start Your Engines"
family storytime in honor of the to Club 400. The event will take place on March 16, 2019 and
will be held at Archibald Library at 11:00 a.m. and Biane Library at 2:00 p.m.
Brian Sternberg, Assistant Library Director, reported "Read Across Ranc Eric Carle
Adventure" special family event will be held at the Biane Library on March 30, 2019, in honor of
The Very Hungry Caterpillar which turned 50 this year.
Assistant Library Director Sternberg discussed the Second Story contract class flier. (Copy on
file).
D3. Consideration and discussion regarding House Calls Service and Volunteers.
Presentation by Margaret Hatanaka, It Supervisor and Kristin Brailey, Circulation Supervisor.
Margaret Hatanaka,Adult Supervisor and Kristin Brailey, Circulation Supervisor presented an oral
staff report and PowerPoint presentation (copy on file).
Board Member Murrieta-Morales stated the presentation was very heartwarming
Board Member Hannah stated the presentation was nicely presented and that It Supervisor,
Hatanaka and Circulation Supervisor, Brailey were very engaging.
Item C1--3
Library Board of Trustees Minutes
March 7, 2019
Page 3
E. BOARD BUSINESS
El. Consideration to approve proposed changes to the Library's Mission Statement. The oral
report will be presented by Julie A. Sowles, Library Director.
Julie A. Sole , Library Director, discussed with the Board the proposed changes to the Library's
Mission Statement.
Christine DeVries, President,stated the proposed Mission Statement is bright and said everything
the Library is doing.
President, Deyries stated the Mission Statement is not traditional and that might pique people's
interest and might also irritate some people, but personally she liked it.
Luella Hairston, Board Member, stated the Mission Statement was short, different and non-
traditional and it did not move her. The Statement did not have a "wow effect."
Board Member Hairston asked what, "creating community" meant. She liked the words enriching
or engaging combined with "community" or a phrase stating "cutting edge technology."
Mary Hannah, Board Member, stated she did not see what"transforms lives" has to do with the
Mission Statement
Board Member Hairston agreed with Board Member Hannah. She stated, "It's beautiful, it's lovely,
but asked, Who are we transforming?"
Board Member Hannah stated she liked, "igniting curiosity, because libraries dot . You open a
book and you are already immersed in some new place that transforms you." She liked the
11community" part of the Statement but wanted a different word for"creating."She also felt that
"transforming lives" did not belong.
Board Member Hairston stated she followed the meaning of"transforming lives" but did not get
what it is and felt that a person from the outside would probably wonder what it meant. She
loved the word"community,"because we are the community but felt there needed to be another
word in front of"community" like engaging or enriching.
Kristen Murrieta-Morales, Board Member, stated she liked the word "enriching."
Board Member Hannah stated "enriching the community" out be better and "engaging lives"
made more sense.
Board Member Murrieta-Morales stated she liked the direction the Ubrary was going towards. She
thought it was a fresh and engaged Mission Statement, and that it would "stick"with its readers.
Kristen Murrieta-Morales appreciated the discussion on specific words because she felt it was
important that the Statement said what we all felt our mission is.
Janet Temkin, President Pro Tern, stated she thought the Mission Statement was very innovative.
She cont[inued to say, a mission statement should tell the people where we are headed, and the
statement should be something the people can remember and recite.
Item C11-4
Library Board of Trustees Minutes
March 7, 2019
Page 4
President Pro Tern Temkin, stated she liked "transforming lives."She sees the library as a place
with books where we educate children, and when we are educated, we are transformed in our
lives. She stated she was happy to work with the Board on the individual words but loved the
concept.
Janet Temkin, President Pro Tem, stated she valued the staff that came up with the proposed
changes because staff does the work and they know the community and the people they serve
in the library.
The Board continued to discuss other possible words to use for the Mission Statement.
President Pro Tern suggested staff come back at a future to with a couple of more ideas. She
stated the Board needs to stay in their roles and let staff do their or and b(ing it forward to
approve or not.
Board Member Hairston stated she felt the discussion was going well and looks forward to the
new ideas when the item is brought back.
The Board are to bring the proposed changes to the Library's Mission Statement back at a
future date.
E2. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented
by Mary Hannah, Board Member.
Mary Hannah, Board Member, reported the Library Foundation Board has continued to discuss
the transition away with the City.
E3. BOARDMEMBER ANNOUNCEMENTS:
None.
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
G. ADJOURNMENT
The meeting adjourned at 7:08 p.m.
Respectfully submitted,
Jennifer Palacios
Executive Assistant 11
Approved:
Item C1—5
CITY OF RANCHOAI DI S.
Fiscal Year: 2019 Revenue.Balance .fie nar•t
Report Dante Ntar 2019 by En ity,1,`uund,Org,Kq &Object 4:;odc
7 511.of Naar complete
Budget Amouuua 4:oHected
Object Description Bu duet illi'D Activit N"I'D Activit, Rearaaulralunp; %
E ntity I -CITY 6,.b1" 1tAlm'C1"1O4:r1.JCACoI40NGA
Fund 290 .- I..1I3RARY FUN
Key: 11290000- Library Fund
4312 Library Fines rand Fries Mo 0.00 9,886M -9,886DO 0.00
4419 Offier Rental/Lease Income 2,000.00 1,405.00 41,247.50 -4,247„50 412.37
4512 I.,'brary Card& Merclnandse Sales 0,00 200.00 3,491.48 -3,491,48 44.00
4515 1uaterlibra ry Loan(ILL) I00.00 0,00 419.00 31,00 X9,041
4565 Passport Processing Fees 120,1100.00 7,562.00 98,9335,20 2I,064M 8144
4567 Passport Photo Fees 24,000„044 1,463.00 17,336 70 6,663,30 72.23
4907 Private Contributions ntributiions Ijbratiry 137,000.00 20,E400,00 127,000,00 10,000.00 92070
4941 Other Revenue- Ae ive Nct _ 0.00 0.00 l85.50 .-18.5.50 0.440
7`artea7 For Orr Kpy 12944000: 283,100.00 31,0.30.00 2415,15128 17,947.72 93.66
Toteal.for°Fund 290: 283,100.00 31,030.00 26:5,152..28 17,94-732 93.66
Tweelf6e°EaWnvs, k 283,100.00 31,030,00 265,152.28 17"947.72 93.66
3'ruW Net For f1.epcua`a: 283,100.00 31,030.00 265,11.52.28 17,947.32 93.66
ARCHIBALD LIBRARY
REVENUE REPORT
Fines & Fees Media Rentals Ref Serv, Phot®Copy Passports
February-19 $64.01 $0.00 $3.00 S1,390,25 $7,717.00
BIANE LIBRARY
REVENUE REPORT
Fines & Fees Media Rentals Ref Sery. Photo..Copy Passports
February-1 9 $953.47 $0.00 S0,00 $701.33 $7,208,00
Item C2-1
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IRA,N A I C)
(",
_A I I CA'A N4 SON G
I..I I1)IICR A,IlfR,Y 5 E IIRY I ir.IIS S,
DATE: April 4, 2019
TO: Rancho Cucamonga Library Board.of Tryistees
FROM: Julie A. Sowles, Library Director
INITIATED BY: Cara Vera, Library Services Manag
SUBJECT: LIBRARY USE STATISTICS
RECOMMENDATION:
No recommendation. For information purposes, only.
BACKGROUND:
Library use statistics are kept each month to provide data on the measurable activities of both our
physical and virtual library locations.
ANALYSIS:
Attached is the February 2019 statistics report. These statistics indicate positive borrowing
changes following our new fine and fee-free Circulation policies, and regular program attendance
and library use patterns.
FISCAL IMPACT:
None.
COUNCIL GOAL(S) ADDRESSED:
Not Applicable.
ATTACHMENT(S):
Library Use Statistics
D1, b)--1
Q
\ Combined `` Combined ArchibaEd `\ Bfane "
General
2 9
Days Open 50 SD 27 23 416
Library Visitors 38,943 1 38,180 20,40 18,542 2% � - 333 042
Items Borrowed - Physical 70,797 68,796 _36,410 31,362 3% 603,496
Items Borrowed - Downloads* 4,629 = 3,524 n/a nla 31% 41,767
Information Questions 13,408 12,285 6 889 6,519 9% _ 99,070
Patrons Registered_ 768 861 400 365 -11% 7,718
_ _ __. -.- __ - - -
Computer Use 4,010 5,954 2,514 1,496 -33% 43,378
e nd of P m o P \� J�tt�sntla nc ` 2tf f SO�
Programs
T
Adult 100 $6 8 7 16°l0 1,455
Children's 1,966 2,189 78 156 -10°l° 18,651
Outreach 217 328 3 3 -34°!° 2,930
Second SCOTY 16 18 2 1 -11�`° , 1,232
_._
Cr
Special 250 35 2 1 614% 3,504
_
ti Tech 79 102 7 9 23% 526
Teen 32 5 2 1 540% 380
F _
Tours & Group Visits _ 15 118 2 _2 _ _87°l° 471
8
_ , - Haute
Literacy
Pro ram Attendance
Adult Literacy 35 32 9% cuaxens
Back 2 Basics 75 63 11, 0%
Housecalls 9 12 -25% Outreach
- - - .Second Story
Virtual Library 2018-2019 2017-2018 % Change
Online Resources (searches) 5,538 i 1,398 296% special
Website visits 29,221 29,923 -2%
jl•CtI
Passports
~ \ \ Teen
Passports Issued 356 545 -35%
Tour% Group Visits
eAudiobooks, eMa_azines
`eBoaks,
I,. 13 R A R Y S,1.IIfR V1'x'1 E
DATE: April 4, 2019
TO: Rancho Cucamonga Library Board of Tr istees
FROM: Julie A. Sowles, Library Director
SUBJECT: CONSIDERATION TO APPROVE PROPOSED CHANGES TO LIBRARY
POLICIES
RECOMMENDATION:
Staff recommends the Library Board of Trustees adopt the proposed changes to the Library's
policies.
BACKGROUND:
In April of 2018, the Library Services Department began a review of all current library policies to
streamline services, ensure compliance, update practices and provide a better customer
experience for library users. Recommended policy updates will be brought to the Library Board
of Trustees for approval.
ANALYSIS:
The following table summarizes the proposed changes to the Kidsmobile Circulation Policy,
Unaccompanied Children Policy and Children's Storytime Policy. The recommended updates
include a series of changes that will have a positive impact on library services and eliminate
procedural, outdated or irrelevant policies. Staff propose revising or eliminating current policies
as indicated in the chart below.
Proposed Changes to Library Policies
Policy Name Recommended Action Notes
This policy outlines a variety of
exceptions that are made for children
checking out library materials on the
bookmobile during school visits. Since
Kidsmobile Circulation the elimination of fines and fees, this
Policy Eliminate policy has become largely irrelevant.
To account for fluctuations in the
service calendar, bookmobile loan
periods may continue to vary, and will
be handled as a procedural function of
the bookmobile's service model.
Item E1-1
CONSIDERATION TO APPROVE TO ELIMINATE KILE CIRCULATION POLICY,
UPDATE UNACCOMPANIED CHILD POLICY AND ELIMINATE AND REPLACE CHILDREN'S
STORYTIME POLICY
APRIL 4, 2019
PAGE 2
The current policy is largelyprocedurTa
and describes a series of steps for staff
to follow in the event a child under 12
years of age is determined to be
ncanis it d unaccompanied in the Library. This
Uacompd Ch
olicy Update policy has been updated to provide 1
P
parents and caregivers;with a clear and
straightforward document that outlines
the key elements for how the Library 1
approaches and handles the issue of
unattended children.
................ ................................................................................................... ................... ...................................
Staff is proposing to eliminate this
policy and replace it with a new
Programming Policy fort Board's
approval. The new policy is broader in
scope and covers library programming
Children's Storytime
Policy Eliminate and Replace for all ages and is not limited to only
children's programs.The current policy
provides very granular information
regarding specific children's programs
that is already available tot public
online or at the Librarv.
FISCAL IMPACT-
None.
COUNCIL GOAL(S) ADDRESSED:
None.
ATTACHMENT(S):
Attachment 1—Kidsmobile Circulation Policy (Eliminate)
Attachment 2—Unaccompanied Child Policy (Current)
Attachment 3—Unaccompanied Child Policy (Updated Proposed)
Attachment 4—Children's Stome Policy (Eliminate)
Attachment 5—Programming Policy (New Proposed)
Item E1-2
Kidsmobile Circulation Policy
elf of 2
CITY OF RANCHO CUCAMONGA
KIDSMOBILE CIRCULATION
POLICY
ORANE]
- RANCHO
CL,"CANIONGA
LIBRARY SERVICES POLICY NO.:
PAGE 1OF1
EFFECTIVE: 918/02
REVISED:
APPROVED. 11114/02
PURPOSE:
The purpose of this policy is to establish guidelines governing the borrowing of materials
specifically forte Kidsmobile. Guidelines include establishing what policies will bete same
as regular library policy and what areas will offer alternative options based on the special needs
of youngsters and the school environment.
BACKGROUND:
The Kidsmobile is a vehicle designed as a bookmobile and dedicated to children's services. In
addition to park and neighborhood stops, the smobile visits school sites, at the request oft e
school, to provide book materials to registered youngsters.
The Kidsmobile circulation policies have been developed with the following priorities in mind:
1) Safety of youngsters and staff
2) Ability to maximize the opportunity of a library visit to the schools.
3) Protecting the collection of materials
CIRCULATION POLICIES:
1) All Circulation policies will apply tote Kids mobile activities with the following
exceptions:
a. No fines will be charged or collected on Kidsmobile materials
i. This policy is adopted as a safety item, to prevent the presence of cash on
the vehicle and as a method to increase the use of materials by children,
knowing the youngsters using the Kidsmobile of not have cash
available to clear fines on the visitation day.
b. Standard loan period on Kidsmobile books is four weeks instead of two weeks.
39
Attachment 1
Item E 1—3
Kidsmobile Circulation Policy
Page 2 of 2
L School visits are scheduled every two weeks. This gives youngsters two
opportunities to return their books before they are overdue.
c. Children are limited to borrowing three books at school stops and five books at
afterschool. stops.
L The small collection available in the Kidsmobile prompted the reduction
in the number of items allowed to be borrowed per youngster per stop.
d. Schools will be allowed to photocopy youngster's library cards for class room use
as to as the parent has signed a release form, allowing them to do so. (Form
attached.)
i. Youngsters frequently forget to bring their library card to school on their
visit date. This process ensures a maximum use of the KidsmobIle during
each school visit.
c. If materials are borrowed other than Kidsmobile items and fines are accrued, the
fine threshold before a card is blocked and a it unable to borrow Kidsmobile
books is $9.99. (An amount of$10 or more in fines will result in a suspension of
borrowing privileges for the card holder.)
L For safety reasons, patrons are not allowed the option of paying fines on
the Kidsmobile, sothe threshold is higher, to reduce the number of
youngsters blocked.
ii. When the fine is paid or reduced below $10, the card is again fully usable.
Item E 1—4
CITY OF RANCHO CUCAMONGA
UNACCOMPANIED CHILD POLICY
POLICY NO.:
PAGE OF I of 2
IR%�ANCHO EFFECTIVE:
CUCAMONGA REVISED:0912010
LIBRARY SERVICES APPROVED:09109/10
PURPOSE:
The purpose oft is policy is to ensure the safety and well-being oft e children under age 12
visiting the Rancho Cucamonga Library. At no time should a child under age 12 be left
unaccompanied by a parent, guardian or someone at least 14 years old, inside or within the
grounds of the Rancho Cucamonga Public Library.
BACKGROUND:
The Rancho Cucamonga Public Library encourages children to visit the library with their parents
or caregivers to take advantage of library services offered. However, the Library Board must be
concerned with the safety of children in the library, particularly those under age 12. It is the
responsibility of parents to insure appropriate behavior oft eir children while in the library.
Library staff is not responsible for the supervision of children. In certain situations, set out in the
following procedures, police may be called to assume responsibility for unaccompanied children
inthe library.
PROCEDURES:
1. An unaccompanied child found in the library should be reassured by staff. Staff members
should bring the child to the nearest information desk. Staff will attempt to locate the
parent by searching and/or paging forte parent by name inthe building. Whenever
possible, staff should page the parent by name directly rather than announce that a child is
unaccompanied by requesting the "parent's of" the child.
2. If no parent or guardian responds tote page or can be found in the building, staff will
seek parent's one number. Staff will ask the child for the parent's telephone number or
if the child has a library card, this may be determined from the registration record.
4. Staff will then call the parent, explain the library's policy and request the parent to pick-
t e
the child within a half our or police will be asked to assume responsibility for the child.
Attachment 2 33
Item E 1—5
Unattended it Policy
elf of 2
5. If staff cannot reach the parent within a half our of finding the child alone in the library
or if parent does not respond tote library's call within the half our, staff will call the
police and ask that they assume responsibility for the child.
If a Child Under Age 11 Is Alone at the LibraU at Closing:
1. Staff will attempt to call the parent. If staff cannot reach the parent within ten minutes,
the person in charge will call the police to assume responsibility.
2. Two of the staff will remain with the child inside the lobby of the library until the parent
or the police arrive,
3. Library policy will be explained and a copy of the policy given tote parent.
4. Under no circumstances will the library staff transport the child or take the child away
from the library.
At all times during the steps outlined above,staff should express an attitude of concern
over the child's safety; the situation was not created by the child.
34
Item E 1—6
...........
f
Unaccompanied Child Policy
%!!Pu NL Adopted by Library Board of Trustees: 4/4/x01,9
CAMICYS
- y1 1L —"4111111.1.111-1
a'1
The Rancho Cucamonga Public Library is committed to providing a safe and welcoming environment
for all Library users.
Library facilities are public buildings that are open to all. Parents and caregivers should use the same
precautions for ensuring a child's safety as in any other public location. Parents and caregivers are
solely responsible for the welfare and behavior of children using the Library.
Children under age 12 must always be accompanied by a parent or responsible caregiver(age 14 and
older) while in the Library.
If the children's area and adult area are separate or on separate floors, the caregiver must stay with
the child.
When staff become aware that a child under the age of 12 has been left unsupervised in the Library,
staff will stay with the child while they attempt to locate the child's caregiver. If Library staff cannot
locate the child's parent or caregiver,the Sherriff's Department will be notified and asked to assume
care of the child.
Attachment 3
Item E 1--7
CITY OF RANCHO CUCAMONGA
CHILDREN'S STORYTIME POLICY
OANCP
OLICY NO.
PAGE I OF 5
CUCAMONGA
LIBRARY SERVICES EFFECTIVE:
REVISED: 21612015
APPROVED: 3/5/2015
PURPOSE:The purpose oft is policy is to provide the most fair and equitable access to children's
storytimes at Rancho Cucamonga Public Library.
PHILOSOPHY: Attendance at library storytimes by children is desirable to instill a love of
reading and life-long library habits. Attendance at library star ytimes by caregivers and families is
desirable to model early learning and literacy activities to be continued at home. Storytime can be
a wonderful opportunity for families toenjoy the library together as well as an opportunity for
parents to gain skills as a child's first teacher.
The Library will offer storytimes for a variety of ages based on available funding for staff and the
capacity of the Library's story theaters (37 to 43 people as set by the Fire Department). Generally
storytimes will be offered for babies, toddlers, preschool, school-aged children and families as
defined in this policy.These storytimes are offered to individuals and cannot accommodate schools
or day care groups. Groups and classes may schedule a library visit is can be designed to
include a storytime.
TYPES OF STORYTIMES- Storytimes for various audiences are offered at Rancho Cucamonga
Public Library and include:
Bright Beginnings for children 0 through 10 months of with a parent or adult caregiver
(defined as 18 years and older)
Terrific Tots for children 11 through 18 months of with a parent oradult caregiver
Rhyme Time for children 19 months through 3 years old with a parent oradult caregiver
Hooray for Pre-K for children 4 and 5 years of with a parent or adult caregiver
Mother Goose on the Loose for children 0 through 3 years of with a parent or It
caregiver
Family j!gEyfiM (including Pajama Storytime, Family Saturdays) for children 2 to I I
years with parents ora ult caregiver
Attachment 4
36
Item E 1—8
Children's Storytime Policy
Page 2 of 5
Afterschool (Discovery Club) for children 6 to I I years attending in the story theater on
their own with library staff and volunteers
BRIGHT BEGINNINGS:
Description: Bright Beginnings storytime is designed to introduce babies and their
parents tote library. Bright Beginnings incorporates books, songs, fingerplays and playtime all
with parent participation.
Age Limits: 0 through 10 months. Parents, grandparents and caregivers often look for
opportunities to interact with their babies and with other similar families. Bright Beginnings offers
a time for caregivers to bond with their babies through song, rhymes and stories. Playtime at the
end oft e storytime allows parents to interact both with their children and with one another. Staff
model reading, singing and fine lays for parents and caregivers.
singing
Procedures- Staff will conduct registration for a 7 to 9-week session of Bright
Beginnings. The number of Bright Beginnings storytimes offered may be increased as budget and
demand allows. Eligible children are in through 10 months old and will be registered with one
adult per child. Registration will be offered via the City's online registration system which can be
accessed from home computers or from library computers on the specific date selected for each
new session registration. Limited to 21 children with an adult fora maximum audience of 42 at
the Biane Library; 18 children with an adult fora maximum audience of 36 at the Archibald
Library. Parents and caregivers will be discouraged from bringing older children to this storytime,
allowing the focus to remain on the babies registered for Bright Beginnings and to allow more
families to attend and for the safety of babies during playtime.
TERRIFIC TOTS:
Description: Terrific Tots storytime is designed to introduce babies and their parents to
the library. Terrific Tots incorporates books, songs, fine lays and playtime all with parent
participation.
Age Limits: I I through 18 months old with an adult caregiver. Parents, grandparents and
caregivers often look for opportunities to interact with their babies and with other similar families.
Terrific Tots is a time for caregivers to bond with their child through song, rhymes and stories.
Playtime at the end of the storytime allows parents to interact of with their children and with
one another. Staff model reading, singing and fine lays for parents and caregivers.
Procedures: Staff will conduct registration for a 7 to 9-week session of Terrific Tots.
The number of Terrific Tots storytimes offered may be increased as budget and demand allows.
Eligible children are 11 through 18 months of and will be registered with one adult per child.
Registration will be offered via the City's online registration system which can be accessed from
home computers or from library computers on the specific date selected for each new session
registration. Limited to 21 children with an adult fora maximum audience of 42 at the Biane
Library; 18 children with an adult fora maximum audience of 36 at the Archibald Library. Parents
and caregivers will be discouraged from bringing older children to this storytime, allowing the
focus to remain on the babies registered for Terrific Tots and to allow more families to attend.
Item E1-9
Children's Sfor ytime Policy
Page 2 of 5
RHYME TIME
Description: Rhyme Time is designed to introduce young children and their parents to the
library. by Time incorporates books, songs, figs lays, play time, and other activities with
parent participation.
Age Limits: Children 19 months through 3 years of with an adult caregiver. Staff
model reading, singing and fine lays for parents and caregivers.
W
Procedures: Staff will conduct registration for a 7 to 9-week session of Rhyme Time.
The number of Rhyme Times offered may be increased as budget and demand allows. Registration
will be offered via the City's online registration system which can be accessed from home
computers or from library computers on the specific date selected for each new session registration.
Limited to 21 children with an adult fora maximum audience of 42 at the Biane Library; 18
children with an adult fora maximum audience of 36 at the Archibald Library. Parents and
caregivers will be discouraged from bringing infants, babies and older children to this storytime,
allowing the focus to remain on the children registered for Rhyme Time and to allow more 2 and
3 year-olds to attend.
HOORAY FOR PRE-K
Description: This storytime is designed to help develop school readiness skills by instilling a
love of books and stories ata early age. The storyteller will incorporate books, songs and
fine lays to model learning behaviors forte It caregiver to practice at home.
Age Limits: Children 4 and 5 years-old with an adult caregiver. Children can begin to
develop listening skills that will help the when they start school. Hooray for Pre-K brings
children into contact with other young children in what maybe for some their first group setting.
Procedures: Staff will conduct registration for a 7 to 9-week session of Hooray for Pre-
K Storytime. Eligible children are 4 and 5 years-old by the first date in a session. Registration will
be offered via the City's online registration system is can be accessed from home computers
or from library computers on the specific date selected for each new session registration. Limited
to 21 children at the Biane Library; 18 children at the Archibald Library.
MOTHER GOOSE ON THE LOOSE
Description: Children ages 0 through 3 years and their parent or adult caregiver are offered
weekly walk-in programs designed to enhance children's early learning and school readiness skills
C�
by utilizing Mother Goose rhymes, music, puppets and a variety of highly interactive activities.
Age Limits: Children 0 through 3 and adult caregiver
CD
Procedures: Tickets to this walk-in program will be issued from the children's desk 30
minutes prior to the program. Limited to 21 children with an adult at the Biane Library; 18 children
with an adult at the Archibald Library.
Item El-10
Children's Storytime Policy
Page 2 or 5
FAMILY AND PAJAMA STORYTIME:
Description: These half-hour storytimes were created for families who of like the
opportunity to attend storytime together. Family storytimes are offered on both a walk-in basis
and with registratitorytimes on Saturdays, Monday, Tuesday and Friday allow working
parents the opportunity to bring their children to storytime.
Age Limits: Open to families with children ages 2 thr0ough I I-years-old and younger
siblings welcome. Parents or caregivers must attend this storytime with their children.
Procedures: Staff will conduct registration for a 7 to 9-week session of Family Storytime
held at the Biane Library on Fridays at 11:00 a.m.
Tuesday evening storytimes at the Biane Library, Fridays at 12:00 noon at the Biane Library,
Saturday morning storytime at the Archibald Library, Monday evening storytime at the Archibald
Library and Saturday afternoon at the Biane Library are offered on a walk-in basis. Tickets to
walk-in programs will be issued from the children's desk 30 minutes prior tote program. Limited
to 40 people at the Biane Library; 36 people at the Archibald Library.
AFTERSCHOOL or DISCOVERY CLUB:
Description: Children in the elementary school grades are offered a weekly walk-in
program designed to continue to draw them into the library and to stimulate their interest in books
and reading. Given their ages the audience is ready for activities in addition to sharing books.
Crafts, guest performers, hands on science and technology, and special events such as making
dragons to celebrate Chinese New Year, or creating stories with puppets are a sample of the
activities enjoyed in the afterschool program.
Age Limits: Children 6 through I I years. A parent or responsible sibling at least 14-
years old is required to remain in the library during this program.
Procedures: Tickets to this walk-in program will be issued from the children's desk 30
minutes prior to the pro-ram. Limited to 40 children at the Biane Library; 36 children at the
Archibald Library.
Item E1-11
Children's Storytime Policy
Page 2 or 5
WAIT LISTS: Waiting lists will be maintained through the online registration system for any
registered storytime that has filled to capacity. Should a child miss two weeks in a row their
position maybe given tote first child on the waiting list for that storytime. Staff will attempt to
contact the family to determine if illness or other emergency prevented attendance. If after five
days staff has been unable to reach the family, the storytime space will be offered tothe next it
on the appropriate wait list.
Occasionally, due to illness or vacation, space is available in a storytime to accommodate a walk
in or standby. A caregiver and child who would like to experience the storytime to see if they
would like to register forte next session will be welcome to attend. Such opportunities will be
limited to a one-time basis.
BEHAVIOR IN STORYTIMES:
For reasons of safety and access, no strollers may be taken into the Library Story Theaters.
Cell phones and other electronic equipment should be turned off while in the story theaters.
Sometimes children have a difficult day (a normal part of development) and may not be
prepared to participate in storytime. Any youngster whose behavior is disruptive to those
attending the program will result in the care-giver being asked to remove the child for the
remainder or the day's session. Repeated misbehavior may result in loss of the privilege to
participate in the remainder of the storytimes offered during that specific session.
Food or candy may not be distributed at Library Storytimes.
Item El—12
� ", •
Programming Policy
Adopted by Library Board of Trustees: 4/4/2019
BACKGROUND:The Rancho Cucamonga Public Library offers programs that inform, educate,
entertain and provide cultural enrichment to the community. Library programs support the mission
of the Library and expand the visibility of the Library in the community.
The Rancho Cucamonga Public Library provides programming to patrons of all ages.The selection
and quantity of library programs are determined by staff and are based upon available resources
and relevance to existing community needs and interests.
POLICY: The Library may be unable to accommodate every patron interested in attending a library
program. Program size may be restricted by age level, room capacity, minimum or maximum
attendance, or intended audience.
The Library is unable to accommodate unregistered participants in programs that have a
registration requirement.
Programs may be canceled for a variety of reasons, including severe weather, staff or presenter
availability or low registration. Canceled programs are not automatically rescheduled.
If a patron misses two or more sessions in a multi-session program, the Library may cancel their
reservation for the remaining sessions and give the reservation to another participant.
Attachment 5
Item E1-13