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2019/07/17 - Agenda Packet
AGENDA FIRE PROTECTION DISTRICT BOARD -HOUSING SUCCESSOR AGENCY - SUCCESSOR AGENCY - PUBLIC FINANCE AUTHORITY - CITY COUNCIL Wednesday, July 17, 2019 10500 Civic Center Drive Rancho Cucamonga, CA 91730 REGULAR MEETINGS: 1st and 3rd Wednesdays - 7:00 P.M. ORDER OF BUSINESS: CLOSED SESSION TAPIA CONFERENCE ROOM 4:30 P.M. REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M. MEMBERS: MAYOR L. Dennis Michael CITY MANAGER John R. Gillison MAYOR PRO TEM Lynne B. Kennedy COUNCIL MEMBERS Ryan A. Hutchison Kristine D. Scott Sam Spagnolo CITY ATTORNEY James L. Markman CITY CLERK Janice C. Reynolds CITY TREASURER James C. Frost Rancho Cucamonga City Council Mission Statement • Make decisions, and be perceived as making decisions, for the general welfare of the community. • Always work to improve existing services and develop policies to meet the expected as well as anticipated needs of the community. • Work together cooperatively to respect all persons and their ideas in order to develop and maintain the trust of the community. • Reflect the community's desires and priorities by assuring that decisions accurately reflect the community's interests by fairly translating public feedback into public policy. • Enhance the quality of life of all Rancho Cucamonga residents through the continued pursuit of excellence and commitment to the City's core values and goals. • Set the vision for the community for the future. • Have a professional, objective and respectful relationship with each other in order to more effectively address the challenges of the future. Page 1 6 Aft A_ . INFORMATION FOR THE PUBLIC iff gA'HO &CAMONGA TO ADDRESS THE FIRE BOARD, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL The Fire Board, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board, Housing Successor Agency, Successor Agency, Public FinanceAuthority and City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk's desk. Any handouts for the Fire Board, Successor Agency, Public Finance Authority or City Council should be given to the City Clerk for distribution. During "Public Communications," your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other "Public Communications" which have not concluded during this one-hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. If you are present to speak on an "Advertised Public Hearing" or on an "Administrative Hearing" Item(s), your name will be alled when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City's Public Libraries and on the City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST Fire Board, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 7:00 p.m. Streaming Video on Demand is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp. The Fire Board, Successor Agency, Public Finance Authority and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. Copies of the agendas and minutes can be found @ www.cityofrc.us If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Please silence all cell phones and devices while the meeting is in session. Page 2 JULY 173 2019 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, HOUSING SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL AGENDA CLOSED SESSION - 4:30 P.M. Roll Call: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott, Spagnolo A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS D. CONDUCT OF CLOSED SESSION - Tapia Conference Room D.1. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(4) (ONE CASE) — CITY D.2. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274, FIRE SUPPORT SERVICES ASSOCIATION AND FIRE MANAGEMENT EMPLOYEE GROUP AND TEAMSTERS LOCAL 1932. DISTRICT/CITY D.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTHWEST CORNER OF HAVEN AVENUE AND JERSEY BOULEVARD IDENTIFIED AS PARCEL NUMBERS 0209- 131-01; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND POWER MEDIC TECHNOLOGIES, INC., THE PROPERTY OWNER; REGARDING PRICE AND TERMS OF PAYMENT. — CITY DA. CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1); NAME OF CASE: CITY OF RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.: CIVDS 1904713 - CITY D.5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8783 ETIWANDA AVENUE/12949 WHITTRAM AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229-162-14; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND KULAR TRUCK LINE, INC., OWNER; REGARDING PRICE AND TERMS. — CITY D.6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8810 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 131-07; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE Page 3 CITY OF RANCHO CUCAMONGA, AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 2/3 INTEREST AND BONNIE CATHRYN STRACK & WILLIAM R. RUSHING, AS SUCCESSOR TRUSTEE OF THE STRACK FAMILY TRUST, DATED MARCH 13, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS — CITY D.7. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8821 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 162-15; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 1/3 INTEREST, JAMES ROY GARNESS AND RHONDA ANN GARNESS, TRUSTEES OF THE GARNESS FAMILY TRUST DATED JUNE 28, 2012, AS TO AN UNDIVIDED 1/3 INTEREST, AND JOHN S. CLEMONS AND PATRICIA R. CLEMONS, TRUSTEES OF THE CLEMONS REVOCABLE TRUST DATED DECEMBER 4, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS — CITY D.8. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8768 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBERS 0229- 131-15, 16 & 26; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND DP ETIWANDA, LLC, OWNER; REGARDING PRICE AND TERMS - CITY E. RECESS CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY, AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. REGULAR MEETING - 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY, AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AGENCIES, AUTHORITY BOARD AND COUNCIL. Pledge of Allegiance Roll Call: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott and Spagnolo A. ANNOUNCEMENT/ PRESENTATIONS A.1. Presentation of a Proclamation to Len Tavernetti, Service Officer, Chapter #2929, Declaring the City of Rancho Cucamonga as a Purple Heart City. A.2. Health Equity in Our Community. A.3. Back to School with Safe Routes. B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. Page 4 Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non -controversial. They will be acted upon by the Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council Member for discussion. C. CONSENT CALENDAR — FIRE PROTECTION DISTRICT C.1. Consideration of Meeting Minutes: Regular Meetings of June 19, 2019 and Special Meeting of 12 June 27, 2019. C.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,375,345.66 and Weekly Check 27 Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $550,219.12 Dated June 11, 2019 Through July 08, 2019 and Electronic Debit Register for the Month of May in the Amount of $571,388.79. C.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas 48 Company in the Amount of $971.43 Dated June 11, 2019 Through July 08, 2019. 50 CA. Consideration to Receive and File Current Investment Schedule as of June 30, 2019. C.5. Consideration to Approve the Renewal of Contract No. 17-143 with Mariposa Landscapes, Inc. 57 for Landscape Maintenance at Jersey Station (174)/Training Center/Fire Shop and Banyan Station (175), in an Amount Not to Exceed $48,350 for FY 2019/2020. C.6. Consideration to Approve the Renewal of Contract CO 16-114 with EMCOR Services/Mesa 73 Energy Systems for Citywide HVAC Maintenance and Repair Services, in an Amount Not to Exceed $52,200 for FY 2019/2020. C.7. Consideration to Approve the Renewal of Contract CO 18-125 with Fuel Equipment Services, Inc. 78 DBA Fuel Serv, for Fuel Island and Fuel Automation System Maintenance and Repair Services, in an Amount Not to Exceed $30,000 for FY 2019/2020. C.8. Consideration of a Three (3) Year Contract with Lance, Soll & Lunghard, LLP for Professional 83 Auditing Services with the Option to Renew the Contract for Two (2) Additional Years for a Total of Five (5) Years in the Total Amount of $428,607. C.9. Consideration of Approval to Set Annual Special Tax Levy for Community Facilities District Nos. 143 85-1 and 88-1 for Fiscal Year 2019/20 RESOLUTION NO. FD 19-011 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE 145 PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ESTABLISHING THE ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 85-1 FOR FISCAL YEAR 2019/20 RESOLUTION NO. FD 19-012 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE 154 PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ESTABLISHING THE ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 88-1 FOR FISCAL YEAR 2019/20 C.10. Consideration to Approve a Resolution Adopting the Salary Schedules for the Fire Support 163 Services Association for Fiscal Year 2019/20. RESOLUTION NO. FD 19-013 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE 164 Page 5 PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE SALARY SCHEDULES FOR FIRE SUPPORT SERVICES ASSOCIATION FOR FISCAL YEAR 2019/20 C.11. Consideration of Approval of a Resolution Adopting a Memorandum of Understanding Between 167 the Rancho Cucamonga Fire Protection District and the Fire Support Services Association for the Period of 2019-2021. RESOLUTION NO. FD19-015 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE 168 PROTECTION DISTRICT APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE DISTRICT AND FIRE SUPPORT SERVICES ASSOCIATION RELATIVE TO WAGES, BENEFITS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT FOR FISCAL YEARS 2019/2020 AND 2020/2021 D. CONSENT CALENDAR - HOUSING SUCCESSOR AGENCY 12 D.1. Consideration of Regular Meeting Minutes of June 19, 2019. E. CONSENT CALENDAR - SUCCESSOR AGENCY E.1. Consideration of Regular Meeting Minutes of June 19, 2019. 12 F. CONSENT CALENDAR — PUBLIC FINANCE AUTHORITY 12 F.1. Consideration of Regular Meeting Minutes of June 19, 2019. G. CONSENT CALENDAR- CITY COUNCIL G.1. Consideration of Meeting Minutes: Regular Meetings of June 19, 2019 and Special Meeting of 12 June 27, 2019. G.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $2,271,793.32 and Weekly Check 170 Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $4,666,993.83 Dated June 11, 2019 Through July 08,2019 and Electronic Debit Register for the Month of May in the Amount of $607,497.43. G.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas 191 Company in the Amount of $13,286.72 Dated June 11 , 2019 Through July 08, 2019. GA. Consideration to Receive and File Current Investment Schedule as of June 30, 2019. 193 G.5. Consideration of Resolution No. 19-054 Urging the State of California to Implement a Variety of 205 Strategies and Technologies that Further Reduce Greenhouse Gas Emissions as the State Considers Building Decarbonization RESOLUTION NO. 19-054 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 207 CALIFORNIA, URGING THE STATE OF CALIFORNIA TO IMPLEMENT A VARIETY OF STRATEGIES AND TECHNOLOGIES THAT FURTHER REDUCE GREENHOUSE GAS EMISSIONS AS THE STATE CONSIDERS BUILDING DECARBONIZATION G.6. Consideration of a Three Year Contract with NV5, Inc. in the Total Amount of $750,000 for 210 Electrical Engineering Design and Support. G.7. Consideration of an Appropriation in the amount of $42,000 From the Municipal Utility Fund (Fund 212 705) for the CIS Infinity Software Modification for Virtual Solar Net Metering. G.8. Receive and File the Bi -annual Franchise Waste Hauler Review, Completed in Accordance with 214 the City's Franchise Waste Hauler Agreement. G.9. Consideration of a Contract With International Line Builders, Inc. in an Amount of $700,588 Plus a 239 10% Contingency for the Mayten Avenue Electric and Fiber Substructure Backbone and Cabling. G.10. Consideration of a Reimbursement Request Submitted by Phelan Development for 241 Undergrounding Existing Overhead Utilities Along 6th Street Related to Development of a Warehouse at the Northwest Corner of Hermosa Avenue and 6th Street (Case No. DRC2016- 00522) and an Appropriation in the Amount of $15,500 from the Underground Utilities Fund (Fund No. 129). G.11. Consideration of a Two Year Contract with Siemens Mobility, Inc., in the Total Amount of $100,000 244 Page 6 for Annual Street Light Maintenance Services. G.12. Consideration of an Improvement Agreement and Improvement Securities for Public 246 Improvements Related to the Modification of an Existing Warehouse Located at 9393 Arrow Route (Case No. DRC2018-00139), Submitted by RLF II West, LLC. G.13. Consideration of a Two Year Contract with Siemens Mobility, Inc. in the Total Amount of $400,000 249 for Streetlight Knockdown Services. G.14. Consideration of Multiple Contracts with Pacific Utility Installation, Inc. in an Amount of $262,668 251 for RCMU Cabling Extensions. G.15. Consideration of an Additional Appropriation in an Amount of $104,340 from the Underground 253 Utilities Fund (Fund 129) for the Arrow Route Rule 20 Utility Underground Project. G.16. Consideration of Professional Services Agreements for Five -Year On -Call Civil and Traffic 256 Engineering Design Services. G.17. Consideration of Professional Services Agreements for Five -Year On -Call Geotechnical 258 Engineering and Material Sampling/Testing Services. G.18. Consideration of Professional Services Agreements for Five -Year On -Call Development Plan 260 Check Services. G.19. Consideration to Approve the Renewal of Contract CO 17-140 with Mariposa Landscapes, Inc. 262 for Landscape and Irrigation Maintenance on Haven Avenue and Foothill Boulevard Medians in an Amount Not to Exceed $325,920 for FY 2019/2020. G.20. Consideration to Approve the Renewal of Contract CO 17-142 with Mariposa Landscapes, Inc. 267 for Landscape and Irrigation Maintenance on General Fund, LMD 3A, and LMD 3B Parkways and Medians in an Amount Not to Exceed $1,276,730 for FY 2019/2020. G.21. Consideration to Approve the Renewal of Contract CO 17-143 with Mariposa Landscapes, Inc. 274 for Park Mowing and Facility Landscape Maintenance in an Amount Not to Exceed $888,500 for FY 2019/2020. G.22. Consideration to Approve the Renewal of Contract CO 18-030 with Mariposa Landscapes for 290 Landscape and Irrigation Maintenance of LMDs 6, 7, 8, 9, and 10 Parkways, Paseos, and Medians in an Amount Not to Exceed $1,090,000 for FY 2019/2020. G.23. Consideration to Approve the Renewal of Contract CO 16-114 with EMCOR Services/Mesa 304 Energy Systems for Citywide HVAC Maintenance and Repair Services, in an Amount Not to Exceed $487,510 for FY 2019/2020. G.24. Consideration to Approve the Renewal of Contract CO 18-125 with Fuel Equipment Services, Inc. 309 DBA Fuel Sery for Fuel Island and Fuel Automation System Maintenance and Repair Services, in an Amount Not to Exceed $21,000 for FY 2019/2020. G.25. Consideration to Approve a Month to Month Extension of Contract CO 08-162 with United Pacific 314 Services for Citywide Tree Maintenance Services in an Amount Not to Exceed $325,000. G.26. Consideration to Approve the Renewal of Contract CO 18-102 with Absolute Security 317 International, Inc. for Security Guard Services at Various City Facilities in an Amount Not to Exceed $278,240 for FY 2019/2020. G.27. Consideration of Approval of Resolution Establishing an Annual Levy for the Costs Incurred in the 322 Collection of Assessments for Assessment District No. 93-1 (Masi Plaza) for Fiscal Year 2019/20. RESOLUTION NO. 19-055 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 324 CALIFORNIA, RE -AUTHORIZING THE LEVY OF AN ASSESSMENT SURCHARGE FOR THE EXPENSES INCURRED IN THE COLLECTION OF ASSESSMENTS IN ASSESSMENT DISTRICT NO. 93-1 G.28. Consideration of Approval to Set Annual Benefit Assessments for Drainage Area No. 91-2 (Day 330 Canyon Drainage Basin) for Fiscal Year 2019/20. RESOLUTION NO. 19-056 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 332 CALIFORNIA, DETERMINING THE COST OF SERVICE TO BE FINANCED BY BENEFIT ASSESSMENTS TO BE LEVIED IN DRAINAGE AREA NO. 91-2 FOR FISCAL YEAR 2019/20 AND DETERMINING AND IMPOSING SUCH BENEFIT ASSESSMENTS Page 7 G.29. Consideration of Approval to Set Annual Special Tax for Community Facilities District Nos. 2000- 344 01, 2000-02, 2000-03, 2000-03 Special Tax "B", 2001-01 (Improvement Area Nos. 1 And 2), 2001-01 (Improvement Area No. 3), 2003-01 (Improvement Area No. 1), 2003-01 (Improvement Area No. 2), 2004-01, 2006-01, 2006-02, 2017-01 and 2018-01 for Fiscal Year 2019/20. IV4:10A1)t1Eel ►1►[elm ING &MA A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, 347 RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2000-01 (SOUTH ETIWANDA) FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-058 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, 353 RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2000-02 (RANCHO CUCAMONGA CORPORATE PARK) FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-059 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, 359 PROVIDING FOR THE LEVY OF SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2000- 03 (RANCHO SUMMIT) FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, 366 PROVIDING FOR THE LEVY OF MAXIMUM SPECIAL TAX "B" FOR COMMUNITY FACILITIES DISTRICT NO. 2000-03 (RANCHO SUMMIT) FOR FISCAL YEAR 2019/20 TO FINANCE THE OPERATION AND MAINTENANCE OF PARKS AND PARKWAYS RESOLUTION NO. 19-061 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, 372 RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2001-01 (IMPROVEMENT AREA NOS. 1 AND 2) FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-062 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, 379 RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2001-01 (IMPROVEMENT AREA NO. 3) FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-063 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, 385 RE-ESTABLISHING ANNUAL SPECIAL TAX RATE FOR COMMUNITY FACILITIES DISTRICT 2003-01 (IMPROVEMENT AREA NO. 1) FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-064 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, 392 RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2003-01 (IMPROVEMENT AREA NO. 2) FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-065 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, 399 RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2004-01 (RANCHO ETIWANDA ESTATES) FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-066 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, 406 RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2006-01 (VINTNER'S GROVE) FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-067 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, 412 RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2006-02 (AMADOR ON ROUTE 66) FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-068 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, 418 DETERMINING THAT NO LEVY OF SPECIAL TAX IS REQUIRED FOR NORTH ETIWANDA COMMUNITY FACILITIES DISTRICT NO. 2017-01 OF THE CITY OF RANCHO CUCAMONGA FOR FISCAL YEAR 2019/20 423 RESOLUTION NO. 19-069 Page 8 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, 526 DETERMINING THAT NO LEVY OF SPECIAL TAX IS REQUIRED FOR THE RESORT AT EMPIRE LAKES COMMUNITY FACILITIES DISTRICT NO. 2018-01 OF THE CITY OF RANCHO CUCAMONGA FOR FISCAL YEAR 2019/20 G.30. Consideration to Adopt a Resolution Approving the Memorandum of Understanding Between the 428 City of Rancho Cucamonga and Teamsters Local 1932. 966 RESOLUTION NO. 19-073 RESOLUTION APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE 430 CITY OF RANCHO CUCAMONGA, CALIFORNIA, AND TEAMSTERS LOCAL 1932 G.31. Consideration to Adopt a Resolution Approving the Teamsters Local 1932 Salary Schedules for 460 Fiscal Year 2019/20. RESOLUTION NO 19-074 968 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 462 CALIFORNIA, APPROVING THE TEAMSTERS LOCAL 1932 SALARY SCHEDULES FOR FISCAL YEAR 2019/20. G.32. Consideration of a Three (3) Year Contract with Lance, Soll & Lunghard, LLP for Professional 464 Auditing Services with the Option to Renew the Contract for Two (2) Additional Years for a Total of Five (5) Years in the Total Amount of $428,607. 970 G.33. Consideration to Approve the Use of a State of California Department of General Services (DGS) 524 Cooperative Contract, Utah NASPO/WSCA Master Price Agreement No. AR233 Cisco Systems, Inc. to Procure Data Communications Products and Services from Converge One, Inc. in the amount not to exceed $371,000. H. CONSENT ORDINANCES The following Ordinances have been introduced for first reading. Second readings are expected to be routine and non -controversial. The City Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by a Council Member. ADMINISTRATIVE HEARING ITEM J. ADVERTISED PUBLIC HEARINGS - CITY COUNCIL/FIRE PROTECTION DISTRICT J.1. Consideration to Approve the Resolutions Confirming the Diagrams and Assessments and 526 Ordering the Levy and Collection of Annual Assessments within Landscape Maintenance District Nos. 1, 2, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 and 10, Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8 and Park and Recreation Improvement District No. PD -85 For Fiscal Year 2019/20. RESOLUTION NO. 19-070 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 966 CALIFORNIA, CONFIRMING THE DIAGRAMS AND ASSESSMENTS; APPROVING THE ANNUAL ENGINEER'S REPORTS; AND ORDERING THE LEVY AND COLLECTION OF THE ANNUAL ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICT NOS. 1, 2, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 AND 10 FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-071 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 968 CALIFORNIA, CONFIRMING THE DIAGRAMS AND THE ASSESSMENTS; APPROVING THE ANNUAL ENGINEER'S REPORTS; AND ORDERING THE LEVY AND COLLECTION OF THE ANNUAL ASSESSMENTS WITHIN STREET LIGHTING MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8 FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-072 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 970 CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENT; APPROVING THE ANNUAL ENGINEER'S REPORT; AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD -85 FOR FISCAL YEAR 2019/20 J.2. Consideration to Approve a Resolution Adopting the Fire District General Fund Final Budget for 972 Fiscal Year 2019/20. RESOLUTION NO. FD 19-014 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE 974 PROTECTION DISTRICT, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, Page 9 ADOPTING A FINAL BUDGET FOR THE FISCAL YEAR JULY 1, 2019 TO JUNE 30, 2020 K. CITY MANAGER'S STAFF REPORTS 975 K.1. Introducing the LEED for Cities and Communities National Cohort. K.2. Overview and Discussion of the Draft Environmental Impact Report for the West Valley Connector 977 Project. L. COUNCIL BUSINESS L.1. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) L.2. INTER -AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) M. IDENTIFICATION OF ITEMS FOR NEXT MEETING N. ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy -Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website. Page 10 Page 11 Healthy Eating & Active Living ommunky Connections & Safety Education & Family Support Rental Health Economic Development Clean Environment Healthy Aging Disaster Resiliency CITY OF RANCHO CUCAMONGA CITY OF RANCHO CUCAMONGA Am BODY. CITY OF RANCHO CUCAMONGA As a direct result of the Health Equity Summit... 0 "I've written to my representatives regarding policy decisions affecting people in poverty" "Worked diligently towards fundraising for a non profit that fights poverty" Community Engagement Policy with a Health Equity Framework EQUITABLE COMMUNITY EI EMENT a:s the provice of using a" P to prograde opportunities for J** 4P4 ALL RESIDENTS J&4F6 -particularly those historically excluded, Linder -represented, or under resource - .MX 377011=17=l PUBUC PLANNING AND DECISION MAKtNG 0 Quality of Life Survey All. . , ARE YOU INTERESTED RANCHO � IN MAKING CKkMONGk RANCHO CUCAMONGA THE HEALTHIEST ITj # CAN SE? !/� # Healthy RC is is asking residents about their quality of life and we want a . to hear from YOW Please take our survey t For more information or transIated surveys_ please contact Hope Velarde at Hope.VeIarde@CityofRC.us Community Involvement • Healthy RC Steering Committee Meetings • Subcommittees: Evaluation, Mental Health, Compassionate Communities • Healthy RC Youth Leaders • Campeones para la Comunidad (Community Champions) 0 "There is no substitute for a community gathering together to stand for everyone having access to a healthy, happy environment." ir� OR PON ��n^ "'I 11111111 ° - Safe 4utes Octd SwcK TU SCHOOL 'ITH SAF QAl1TRS CITY OF RANCHO CUCAMONGA • Launched by Healthy RC in 2010 • A nationwide initiative that promotes physical activity and safety for students and their families. • Comprehensive program • Walk to School Day • Bike Rodeos • Walk Audits • Parent Task Force • Student Clubs Safe Routes to School Starter Kit For anyone who wants to start their own SRTS Program! Full of resources, templates, guides, and more! Bike Rodeo Sample (Basic: ages 5 &up) Al A L a IA A & -; I A A A r�tr�ce i winner will receive a grand prize! PASTER ��NTE Th M prizes! Design a creatine Safe Routes to School Waller to School Day Kit Paster that portrays safety while walking, Los Amigos Elementary School hiking, or rolling to sc haall Fun slogans • 2 Clipboards (Route Map, Timeline, Sign -in related to the theme are encouraged. Sheets, Pens) ��GfQP�f'C�6Li��GSi� • 3 Walk to School Banners ENTRIES ARE DUE BY - • 3 Cases of Water i winner will receive a grand prize! Th All mntaetanr prizes! Waller to School Day Kit IM Los Amigos Elementary School • 2 Clipboards (Route Map, Timeline, Sign -in Sheets, Pens) • 3 Walk to School Banners • 3 Cases of Water •SRTS Wristbands • Pedestrian Pins • 4 Traffic Safety Vests • Raffle Tickets • 3 Trash Bags (Prevent Littering on Route) i winner will receive a grand prize! will get entered into a raffle to win awesome prizes! RHO tw L C7�C7K 12 iDJOK Stay Alert • Stay Alive We provide tools for anyone and everyone to spread the word in our community. Materials include: Postcards, Brochures, Posters, Banners, Social Media Posts, and more! Let's keep reminding ourselves and each other to stay alert whether we are driving, walking, or biking. 61 41 WM;34 NJ Stay Alert • Stay Alive , kI Stay Alert • Stay Alive NO P- —"-k: g: uD WI urc� PARKING:^ ANY71 ME m'.w��e_��;a ~•SCHOOL ST—d LimiI SPEED a;v,_._ Aed Cu.b:PA AM LIMIT ��wm^.�..m.s rce.mge..ma� �e.a�ra� 25 V Fbw m `®cam r"� prca.�e C—"k.: P -ked Slock k: ;Ek:.ercy sN�.TT:: PhKG ANY TIME 'Rm� You can start your own SRTS Program! Thank you! -�C4 Safe 4pes S&M CITY OF RANCHO CUCAMONGA DATE: TO: FROM: INITIATED BY: SUBJECT July 17, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Linda A. Troyan, City Clerk Services Director CONSIDERATION OF MEETING MINUTES: REGULAR MEETINGS OF JUNE 19, 2019 AND SPECIAL MEETING OF JUNE 27, 2019. RECOMMENDATION: Staff recommends approval of the June 19, 2019 Regular Meeting Minutes and June 27, 2019 Special Meting Minutes. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: N/A COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description ATTACHMENT 1- 6/19/19 REGULAR MEETING MINUTES ATTACHMENT 2 - 6/27/19 SPECIAL MEETING MINUTES Page 12 June 19, 2019 CITY OF RANCHO CUCAMONGA CLOSED SESSION, FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City of Rancho Cucamonga City Council held a closed session on Wednesday, June 19, 2019 in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 4:30 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, and Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Lori Sassoon, Deputy City Manager/Administrative Services; Elisa Cox, Deputy City Manager/Cultural & Civic Services; Matt Burris, Deputy City Manager/Economic and Community Development. No public communications were made. No discussion or actions were taken. D.1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274, FIRE SUPPORT SERVICES ASSOCIATION AND FIRE MANAGEMENT EMPLOYEE GROUP, TEAMSTERS LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP. DISTRICT/CITY D.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 0209-272-11, 0209-143-21, AND 0209-272-22; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON, REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIE SCHINDLER REPRESENTING SBCTA, AND MICHAEL DIEDEN REPRESENTING EMPIRE YARDS AT RANCHO, LLC; REGARDING PRICE AND TERMS. — CITY D.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 7418 ARCHIBALD AVENUE IDENTIFIED AS PARCEL NUMBER 0208-031-76-0000; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND EUNICE BOBERT, CHIEF EXECUTIVE OFFICER REPRESENTING ORANGE HOUSING DEVELOPMENT CORPORATION; REGARDING PRICE AND TERMS. — CITY DA. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE Page 13 SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTHWEST CORNER OF HAVEN AVENUE AND JERSEY BOULEVARD IDENTIFIED AS PARCEL NUMBERS 0209- 131-01; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND POWER MEDIC TECHNOLOGIES, INC., THE PROPERTY OWNER; REGARDING PRICE AND TERMS OF PAYMENT. — CITY D.S. CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1); NAME OF CASE: CITY OF RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.: CIVDS 1904713 - CITY D.6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8783 ETIWANDA AVENUE/12949 WHITTRAM AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229-162-14; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND KULAR TRUCK LINE, INC., OWNER; REGARDING PRICE AND TERMS. — CITY D.7. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8810 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 131-07; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 2/3 INTEREST AND BONNIE CATHRYN STRACK & WILLIAM R. RUSHING, AS SUCCESSOR TRUSTEE OF THE STRACK FAMILY TRUST, DATED MARCH 13, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS — CITY D.B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8821 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 162-15; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 1/3 INTEREST, JAMES ROY GARNESS AND RHONDA ANN GARNESS, TRUSTEES OF THE GARNESS FAMILY TRUST DATED JUNE 28, 2012, AS TO AN UNDIVIDED 1/3 INTEREST, AND JOHN S. CLEMONS AND PATRICIA R. CLEMONS, TRUSTEES OF THE CLEMONS REVOCABLE TRUST DATED DECEMBER 4, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS — CITY D.9. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8768 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBERS 0229- 131-15, 16 & 26; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND DP ETIWANDA, LLC, OWNER; REGARDING PRICE AND TERMS - CITY The closed session recessed at 6:40 p.m. Page 14 The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and the City of Rancho Cucamonga City Council were held on June 19, 2019 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:00 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, and Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney and Linda A. Troyan, City Clerk Services Director. Council Member Spagnolo led the Pledge of Allegiance. A.1. Presentation of a Proclamation Declaring the Month of July as "Parks & Recreation Month". Community Affairs Sr. Coordinator Annette Mumolo provided information on upcoming events and programs offered by the Community Services Department and shared a video. Additional information is available at rcpark.com. Mayor Michael and Members of the City Council presented a Proclamation to Community Services Director Jennifer Hunt -Gracia and Community Affairs Sr. Coordinator Annette Mumolo declaring the Month of July as "Parks and Recreation Month". A.2. Announcement of the 14th Season of Performances for the Lewis Family Playhouse at the Victoria Gardens Cultural Center. Cultural Center Manager Peggy Magee shared a video showcasing the 14th Season of Performances for the Lewis Family Playhouse at the Victoria Gardens Cultural Center. Janet Walton offered a prayer. Frank Atry spoke about religion at City Council meetings and spoke on comments made by the Mayor at the last Council meeting regarding proof of payments for 4th of July fireworks show tickets. Rosilicie Ochoa Bogh, wife of a City of Yucaipa Council Member, thanked the City Council for their service; spoke about her attendance at the City's Volunteer Appreciation lunch; and introduced herself as a Senatorial Candidate for 2020, Senate District 23. Monty Campbell, shared information on a permit pulled by his neighbor and expressed concern with the City's permitting process, and displayed photographs. Max Cherubil thanked the City Council for their work and commented that there was an audio and visual issue with the June 5th City Council meeting offered through the Cable Channel RCTV-3. Page 15 C.1. Consideration of Meeting Minutes: Regular Meetings of June 5, 2019 and Special Meeting of June 6, 2019. C.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,264,225.84 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $134,159.86 Dated May 23, 2019 Through June 10, 2019. C.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of $754.32 Dated May 23, 2019 Through June 10, 2019. C.4. Consideration to Receive and File Current Investment Schedule as of May 31, 2019. C.S. Consideration to Approve the Renewal of Contract CO 17-141 With Commercial Cleaning Systems for Citywide Janitorial Services in an Amount Not to Exceed $33,000 for FY 2019/2020, and an Estimated Total Contract Amount of $193,630 Over the Five Years Remaining on the Contract; and Authorize the City Manager to Renew the Contract Annually. MOTION: Moved by Vice -President Kennedy, seconded by Board Member Spagnolo, to approve Consent Calendar Items C1 through C5. Motion carried, 5-0, with Council Member Scott abstaining from item C3, due to her employment with Southern California Gas Company. D.1. Consideration of Regular Meeting Minutes of June 5, 2019. D.2. Consideration to Appropriate Funds under the Acquisition, Disposition, Development, and Loan Agreement (ADDLA) with 7418 Archibald LLC (Villa Pacifica 11) in the Amount of $2,000,000. MOTION: Moved by Agency Member Spagnolo, seconded by Agency Member Scott, to approve Consent Calendar Item D1 and D2. Motion carried unanimously, 5-0. E.1. Consideration of Regular Meeting Minutes of June 5, 2019. MOTION: Moved by Agency Member Scott, seconded by Agency Member Hutchison, to approve Consent Calendar Item E1. Motion carried unanimously, 5-0. F.1. Consideration of Regular Meeting Minutes of June 5, 2019. MOTION: Moved by Vice -Chair Kennedy, seconded by Agency Member Scott, to approve Consent Calendar Item F1. Motion carried unanimously, 5-0. Page 16 G.1. Consideration of Regular Meeting Minutes of June 5, 2019 and Special Meeting of June 6, 2019. G.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $2,246,068.52 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $2,341,056.90 Dated May 23, 2019 Through June 10, 2019. G.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of $9,921.65 Dated May 23, 2019 Through June 10, 2019. GA. Consideration to Receive and File Current Investment Schedule as of May 31, 2019. G.5. Consideration of Approval to Accept Grant Revenue in the Amount of $26,740, Awarded by the California Emergency Management Agency, Fiscal Year 2018 Emergency Management Performance Grant, to the City of Rancho Cucamonga. G.6. Consideration to Approve Resolution No. 19-045 for Submission of an Application Under the Statewide Park Development and Community Revitalization Program. RESOLUTION NO. 19-045 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE APPLICATION FOR STATEWIDE PARK DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM GRANT FUNDS G.7. Approval of Memorandum of Understanding between the City of Rancho Cucamonga and the Rancho Cucamonga Community and Arts Foundation and the Rancho Cucamonga Library Foundation. G.8. Consideration to Accept the Construction of the RC Sports Center, Contract No. 17-053 as Complete, Approve Final Contract Amount of $14,096,250, Authorize the Release and Acceptance of Project Related Bonds, and Authorize the City Engineer to File a Notice of Completion. RESOLUTION NO. 19-024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE RC SPORTS CENTER CONTRACT NO. 17-053 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK G.9. Consideration of a Contract with All American Asphalt in an Amount of $1,309,989 Plus a 10% Contingency, for the Fiscal Year 2018/19 Major Arterial Pavement Rehabilitation Project at Haven Avenue, Foothill Boulevard and Hermosa Avenue. G.10. Consideration to Approve the Final Map of Tract No. 20147 (Case No. SUBTT20147), Located South of 6th Street Between Haven Avenue and Milliken Avenue, Submitted by LVD Empire Lakes, LLC. G.11. Consideration of Improvement Agreements and Improvement Security for the Haven Avenue and Arrow Route Intersection Improvements and the Haven Avenue and 6th Street Intersection Improvements Related to the Development of Tract No. 20073 on the North Side of 4th Street Between Milliken Avenue and Cleveland Avenue (Case No. ROW2019-00072 and ROW2019- 00261 Respectively) Submitted by SC Rancho Development Corp. G.12. Consideration of a Design Services Agreement with Southern California Regional Rail Authority for Design and Plan Review Services Related to the Etiwanda Avenue Grade Separation Project. G.13. Consideration of a Three Year Contract with Pacific Utility Installation, Inc. in the Total Amount of $360,000 for High Voltage Electrical Support and Related Infrastructure. G.14. Consideration of a Three Year Contract with International Line Builders, Inc. in the total amount of $360,000 for High Voltage Electrical Support and Related Infrastructure. G.15. Consideration of a Three Year Contract with Henkels & McCoy, Inc. in the Total Amount of $360,000 for High Voltage Electrical Support and Related Infrastructure. Page 17 G.16. Consideration of a Contract with Elecnor Belco Electric, Inc., in the Amount of $108,978, Plus a 10% Contingency, and Authorization of an Appropriation Totaling $25,190 for the Safety Lighting Installation Project at Terra Vista Parkway and Spruce Avenue. G.17. Consideration of a Resolution Adopting the Amended Measure "I" Five -Year Capital Improvement Plan Covering Fiscal Years 2018/2023. RESOLUTION NO. 19-048 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE AMENDED MEASURE "I" FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM COVERING FISCAL YEARS 2018/2023 FOR THE EXPENDITURE OF MEASURE "I" FUNDS G.18. Consideration to Approve the Renewal of Contract CO 17-141 with Commercial Cleaning Systems for Citywide Janitorial Services in an Amount Not To Exceed $840,240 for FY 2019/2020, and an Estimated Total Contract Amount of $4,905,990 Over the Five Years Remaining on the Contract; and Authorize the City Manager to Renew the Contract Annually. G.19. Consideration to Approve the Renewal of Contract CO 16-148 with BrightView Landscape Services for Landscape, Irrigation, and Parks Maintenance for Landscape Maintenance District 1 Parks, in an Amount Not to Exceed $354,660 for FY 2019/2020, and an Estimated Total Contract Amount of $1,475,970 Over the Four Years Remaining on the Contract; and Authorize the City Manager to Renew the Contract Annually. G.20. Consideration to Approve the Renewal of Contract CO 16-262 with BrightView Landscape Services for Landscape, Irrigation, and Parks Maintenance for PD -85 Parks, in an Amount Not to Exceed $302,380 for FY 2019/2020, and an Estimated Total Contract Amount of $1,258,400 Over the Four Years Remaining on the Contract; and Authorize the City Manager to Renew the Contract Annually. G.21. Consideration to Approve the Renewal of Contract CO 2012-009 with BrightView Landscape Services for Maintenance of Parkway, Paseo, and Median Landscapes within Landscape Maintenance Districts 1, 2, 4R, and 5, in an Amount Not to Exceed $2,244,760 for FY 2019/2020. G.22. Consideration to Approve the Renewal of Contract CO 15-103 with Siemens Industry, Inc. for Citywide Traffic Signal and Safety Lighting Maintenance Services; in an Amount Not To Exceed $1,080,750 for FY 2019/2020. G.23. Consideration of Contract Amendments for Michael Baker International for $20,000 and Sagecrest Planning and Environmental for $36,000 for the continuation of contract planning staffing services. G.24. Consideration of a contract with MDG Associates, Inc., in an amount not to exceed $150,000 for the administration of the City's Community Development Block Grant allocation. G.25. Consideration to Accept and Allocate $1,000 Awarded by the Young Adult Library Services Association for Teen Summer Interns at the Rancho Cucamonga Public Library. G.26. Consideration of Approval of Resolutions Ordering the Preparation of the Annual Engineer's Reports to Initiate Proceedings to Levy Annual Assessments; Approving the Preliminary Annual Engineer's Reports; and Declaring the City Council's Intention to Levy Annual Assessments Within Landscape Maintenance District Nos. 1, 2, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 and 10, Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8 and Park and Recreation Improvement District No. PD -85 for Fiscal Year 2019/20; and Setting the Time and Place for a Public Hearing Thereon. RESOLUTION NO. 19-036 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF ANNUAL ENGINEER'S REPORTS PURSUANT TO THE PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITHIN LANDSCAPE MAINTENANCE DISTRICT NOS. 1, 2, 3A, 3B, 4-R, 5,6-R, 7, 8, 9 AND 10, INCLUSIVE, FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-037 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE PRELIMINARY ANNUAL ENGINEER'S REPORTS FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICTS NOS. 1, 2, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 AND 10, INCLUSIVE, FOR FISCAL YEAR 2019/20 Page 18 RESOLUTION NO. 19-038 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2019/20 IN LANDSCAPE MAINTENANCE DISTRICT NOS. 1, 2, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 AND 10, INCLUSIVE, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON RESOLUTION NO. 19-039 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF ANNUAL ENGINEER'S REPORTS PURSUANT TO THE PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITHIN STREET LIGHTING MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-040 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE PRELIMINARY ANNUAL ENGINEER'S REPORTS FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN STREET LIGHTING MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-041 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2019/20 IN STREET LIGHTING MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON RESOLUTION NO. 19-042 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF THE ANNUAL ENGINEER'S REPORT PURSUANT TO THE PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITHIN PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD -85 FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-043 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE PRELIMINARY ANNUAL ENGINEER'S REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD -85 FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-044 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2019/20 WITHIN PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD -85 AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON MOTION: Moved by Council Member Spagnolo, seconded by Mayor Pro Tem Kennedy, to approve Consent Calendar Items G1 through G26. Motion carried, 5-0, with Council Member Scott abstaining from item G3, due to her employment with Southern California Gas Company. Page 19 H.1. Consideration of Second Reading and Adoption of Ordinances to Amend Title 17 of the Rancho Cucamonga Municipal Code and Related Special Planning Areas to Amend Requirements and Standards for the Development of Hotels. ORDINANCE NO. 949 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING TITLE 17 OF THE RANCHO CUCAMONGA MUNICIPAL CODE PERTAINING TO REQUIREMENTS AND STANDARDS FOR THE DEVELOPMENT OF HOTELS WITHIN THE CITY AND MAKING FINDINGS IN SUPPORTTHEREOF ORDINANCE NO. 950 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE EMPIRE LAKES SPECIFIC PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING FINDINGS IN SUPPORT THEREOF ORDINANCE NO. 951 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE ETIWANDA SPECIFIC PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING FINDINGS IN SUPPORT THEREOF ORDINANCE NO. 952 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE TOWN SQUARE MASTER PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING FINDINGS IN SUPPORTTHEREOF ORDINANCE NO. 953 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE VICTORIA ARBORS MASTER PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING FINDINGS IN SUPPORT THEREOF ORDINANCE NO. 954 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE VICTORIA COMMUNITY PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING FINDINGS IN SUPPORT THEREOF H.2. Consideration of Second Reading and Adoption of Ordinance No. 955, Amending Chapter 10.76 of the Municipal Code Concerning the Establishment of Rates Charged for Police Towing Services. ORDINANCE NO. 955 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING CHAPTER 10.76 OF THE MUNICIPAL CODE CONCERNING THE ESTABLISHMENT OF RATES CHARGED FOR POLICE TOWING SERVICES MOTION: Moved by Council Member Scott, seconded by Mayor Pro Tem Kennedy, to waive full reading and adopt Ordinance Nos. 949, 950, 951, 952, 953, 954 and 955 by title only. Linda Troyan, City Clerk Services Director, read the title of Ordinance Nos. 949, 950, 951, 952, 953, 954 and 955 by title only. VOTES NOW CAST ON MOTION: Moved by Council Member Scott, seconded by Mayor Pro Tem Kennedy, to waive full reading and adopt Ordinance Nos. 949, 950, 951, 952, 953, 954 and 955 by title only. Motion carried unanimously, 5-0. Page 20 No Items. J.1. Conduct a Public Hearing to Consider the Detachment of Certain Property from Landscape Maintenance District No. 313, Park and Recreation Improvement District No. PD -85 and Street Lighting Maintenance District Nos. 1 and 6 (collectively, the "Districts") and Consideration of the Approval of a Resolution Ordering the Detachment of Such Property from the Districts and to Adjust the Boundary of Each District's Map. RESOLUTION NO. 19-046 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE DETACHMENT OF CERTAIN PROPERTY FROM LANDSCAPE MAINTENANCE DISTRICT NO. 313, PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD -85 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 6 City Manager Gillison gave the Staff Report and introduced Resolution No. 19-046. Mayor Michael opened the Public Hearing. There were no public communications made. Mayor Michael closed the Public Hearing. MOTION: Moved by Council Member Spagnolo, seconded by Mayor Pro Tem Kennedy, to adopt Resolution No. 19-046. Motion carried unanimously, 5-0. J.2. Consideration of Resolution 19-047 for the Placement of Special Assessments and Liens for Costs of Nuisance Abatement on Private Property. RESOLUTION NO. 19-047 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CONFIRMING THE REPORT OF UNPAID NUISANCE ABATEMENTS ON PRIVATE PROPERTY, WHICH SHALL CONSTITUTE SPECIAL ASSESSMENTS AND LIENS AGAINST THE RESPECTIVE PARCELS OF LAND AND SHALL BE COLLECTED FOR THE CITY OF RANCHO CUCAMONGA, CALIFORNIA AT THE SAME TIME AND IN THE SAME MANNER AS ORDINARY COUNTY AD VALOREM PROPERTY TAXES City Manager Gillison introduced Community Improvement Manager, Jana Cook, who gave the Staff Report via PowerPoint presentation. In response to Council Member Hutchison's question, Community Improvement Manager Cook explained that the lien is placed on the parcel and not on the tenant or property owner. Page 21 Mayor Michael opened the Public Hearing. Frank Atry spoke on city fees. Mayor Michael closed the Public Hearing. MOTION: Moved by Council Member Spagnolo, seconded by Council Member Scott, to adopt Resolution No. 19-047. Motion carried unanimously, 5-0. No Items. Mayor Pro Tem Kennedy recognized a Public Works employee who reported a severe street hazard while off duty and thanked the employee for his actions in keeping the community safe. L.1. COUNCIL ANNOUNCEMENTS Mayor Michael announced that the July 3rd City Council meeting was cancelled due to the 4th of July holiday and the next Council Meeting is scheduled on July 17th 2019. L.2. INTER -AGENCY UPDATES Mayor Pro Tem Kennedy reported her attendance at a League of California Cities meeting in Sacramento on June 14, 2019 . None. Mayor Michael adjourned the meeting at 8:00 p.m. Respectfully submitted, Linda A. Troyan, MMC City Clerk Services Director Approved: XXXX Page 22 June 27, 2019 CITY OF RANCHO CUCAMONGA CITY COUNCIL SPECIAL MEETING MINUTES The City of Rancho Cucamonga City Council held a special meeting on Thursday, June 27, 2019 in the Council Chambers, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 5:00 p.m. Council Member Scott led the Pledge of Allegiance. Present were Council Members: Ryan A. Hutchison, Kristine D. Scott, Sam Spagnolo, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager and Linda A. Troyan, City Clerk Services Director. No public communications were made. C1. Consideration to Approve the Following to be in Compliance with Governmental Accounting Standards Board (GASB) Statement No. 54: 1) Updated Fund Balance Policy and 2) a Resolution Committing to the Level of Fiscal Reserves for the Rancho Cucamonga Fire Protection District. RESOLUTION NO. 19-005 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA COMMITTING TO THE LEVEL OF FISCAL RESERVES FOR THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT MOTION: Moved by Board Member Spagnolo, seconded by Board Member Scott, to approve Consent Calendar C1. Motion carried unanimously, 5-0. **DRAFT** June 27, 2019 1 City Council Special Meeting Minutes City of Rancho Cucamonga I Page 1 of 4 Page 23 D1. Consideration to Approve the Following to be in Compliance with Governmental Accounting Standards Board (GASB) Statement No. 54: 1) Updated Fund Balance Policy and 2) a Resolution Committing to the Level of Fiscal Reserves for the City of Rancho Cucamonga. RESOLUTION NO. 19-049 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA COMMITTING TO THE LEVEL OF FISCAL RESERVES FOR THE CITY OF RANCHO CUCAMONGA D2. Consideration to Approve Updated City General Fund Reserve Funding Goals Policy. D3. Consideration of Approval of Revisions to Amended Fiscal Year 2018/19 Appropriations. D4. Consideration to Approve a Resolution of the City Council of the City of Rancho Cucamonga, California, Approving the Memorandum of Understanding Between the City of Rancho Cucamonga and the Executive Management Employee Group for the Period of July 1, 2019 Through June 30, 2021. RESOLUTION NO. 19-050 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF RANCHO CUCAMONGA AND THE EXECUTIVE MANAGEMENT EMPLOYEE GROUP RELATIVE TO WAGES, BENEFITS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT FOR THE PERIOD JULY 1, 2019 THROUGH JUNE 30, 2021 MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Spagnolo, to approve Consent Calendar D1 through D4. Motion carried unanimously, 5-0. City Manager, John Gillison, reported on the following items and confirmed items could be approved in one motion. Regarding Item E3, Mayor Michael reiterated the Fire Board's recommendation to reduce special taxes in Community Facilities District (CFD) No. 88-1 for this fiscal year. E1. Consideration to Adopt the General Fund Preliminary Budget, Approve a Resolution Adopting the General Fund Appropriations Limit for Fiscal Year 2019/20, and Set Approval of a Final Budget for the July 17, 2019 Board Meeting. RESOLUTION NO. 19-006 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ADOPTING A GENERAL FUND APPROPRIATIONS LIMIT FOR FISCAL YEAR 2019/20 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION **DRAFT** June 27, 2019 1 City Council Special Meeting Minutes City of Rancho Cucamonga I Page 2 of 4 Page 24 E2. Consideration to Approve Resolutions Adopting a Budget in the Amount of $6,108,490 and Approving the Appropriations Limit in the Amount of $15,600,776 for Fiscal Year 2019/20 in Communities Facilities District (CFD) No. 85-1. RESOLUTION NO. 19-007 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, APPROVING AND ADOPTING A BUDGET FOR MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 85-1 FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-008 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ADOPTING AN APPROPRIATIONS LIMIT FOR MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 85-1 FOR FISCAL YEAR 2019/20 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION E3. Consideration to Approve Resolutions Adopting a Budget in the Amount of $2,394,810 and Approving the Appropriation Limit in the Amount of $3,994,546 for Fiscal Year 2019/20 in Community Facilities District (CFD) No. 88-1. RESOLUTION NO. 19-009 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, CITY OF RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, APPROVING AND ADOPTING A BUDGET FOR COMMUNITY FACILITIES DISTRICT NO. 88-1 FOR FISCAL YEAR 2019/20 RESOLUTION NO. 19-010 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ADOPTING AN APPROPRIATIONS LIMIT FOR COMMUNITY FACILITIES DISTRICT NO. 88-1 FOR FISCAL YEAR 2019/20 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION MOTION: Moved by Council Member Spagnolo, seconded by Council Member Scott, to approve Consent Calendar items E1 through E3. Motion carried unanimously, 5-0. Items F1 and F2 were heard concurrently. Fl. Consideration to Adopt the Fiscal Year 2019/20 Budget and the Article XIIIB Appropriations Limit. RESOLUTION NO. 19-051 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA ADOPTING THE CITY'S FISCAL YEAR 2019/20 BUDGET RESOLUTION NO. 19-052 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA ESTABLISHING AN APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA STATE CONSTITUTION FOR FISCAL YEAR 2019/20 **DRAFT** June 27, 2019 1 City Council Special Meeting Minutes City of Rancho Cucamonga I Page 3 of 4 Page 25 F2. Consideration to adopt the Capital Improvement Program for Fiscal Year 2019/20. MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Scott, to approve Consent Calendar Items F1 and F2. Motion carried unanimously, 5-0. F3. Consideration to Adopt a Resolution of the City Council of the City of Rancho Cucamonga, California, Approving the Salary Schedules for Fiscal Year 2019-20. RESOLUTION NO. 19-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE SALARY SCHEDULES FOR FISCAL YEAR 2019-20 John R. Gillison, City Manager, introduced Robert Neiuber, Human Resources Director, who provided a verbal report. Mr. Neiuber announced that as the City Manager's salary schedule is included in the documents presented, in conformance with Gov. Code 54953 and prior to taking final action, the legislative body shall orally report a summary of a recommendation for a final action on the City Manager's salary schedule. Mr. Neiuber informed the Executive Salary Schedule includes a 2% cost of living adjustment for the City Manager per his contract. MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Scott, to approve Consent Calendar item F3. Motion carried unanimously, 5-0. On behalf of City Council Mayor Michael expressed confidence and appreciation to staff and City Manager Gillison for preparation of the Fiscal Year Budget. Mayor Michael adjourned the meeting at 5:13 p.m. Approved: **** Respectfully submitted, Linda A. Troyan, MMC City Clerk Services Director **DRAFT** June 27, 2019 1 City Council Special Meeting Minutes City of Rancho Cucamonga I Page 4 of 4 Page 26 DATE: July 17, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT OF $1,375,345.66 AND WEEKLY CHECK REGISTERS (EXCLUDING CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY) IN THE AMOUNT OF $550,219.12 DATED JUNE 11, 2019 THROUGH JULY 08, 2019 AND ELECTRONIC DEBIT REGISTER FOR THE MONTH OF MAY IN THE AMOUNT OF $571,388.79. RECOMMENDATION: Staff recommends Fire Board approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 Electronic Check Register Attachment 1 Check Register Page 27 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register May 1, 2019 to May 31, 2019 DATE DESCRIPTION CITY FIRE AMOUNT 5/1 CALPERS - City - Retirement Account Deposit 5,023.17 5,023.17 5/1 CALPERS - City - Retirement Account Deposit 12,311.96 12,311.96 5/1 Workers Comp - City Account Transfer 349.50 - 349.50 5/1 Workers Comp - Fire Account Transfer - 1,025.90 1,025.90 5/2 BANK FEE 65.25 - 65.25 5/2 U.S. BANK - Corporate Card Payment 65,473.02 12,011.14 77,484.16 5/2 U.S. BANK - Costco Card Payment 1,379.84 921.88 2,301.72 5/2 U.S. BANK- Purchasing Card Payment 54,083.20 11,792.51 65,875.71 5/2 Workers Comp - City Account Transfer 12.00 - 12.00 5/2 Workers Comp - Fire Account Transfer - 4,718.76 4,718.76 5/3 Workers Comp - City Account Transfer 4,848.32 - 4,848.32 5/3 Workers Comp - Fire Account Transfer - 511.71 511.71 5/6 Workers Comp - City Account Transfer 1,586.84 - 1,586.84 5/6 Workers Comp - Fire Account Transfer - 6,332.00 6,332.00 5/6 WIRE TRANSFER - To California ISO 6,813.53 - 6,813.53 5/7 Workers Comp - City Account Transfer 23,720.00 - 23,720.00 5/7 Workers Comp - Fire Account Transfer - 102.00 102.00 5/8 STATE DISBURSEMENT UNIT - Child Support Payments - 5,186.04 5,186.04 5/8 STATE DISBURSEMENT UNIT - Child Support Payments 2,333.97 - 2,333.97 5/8 Workers Comp - City Account Transfer 1,181.23 - 1,181.23 5/8 Workers Comp - Fire Account Transfer - 9,538.16 9,538.16 5/9 CALPERS - City - Retirement Account Deposit 50,691.45 - 50,691.45 5/9 CALPERS - City - Retirement Account Deposit 103,306.74 - 103,306.74 5/9 CALPERS - Fire - Retirement Account Deposit - 2,329.35 2,329.35 5/9 CALPERS - Fire - Retirement Account Deposit 3,624.68 3,624.68 5/9 CALPERS - Fire - Retirement Account Deposit 4,070.42 4,070.42 5/9 CALPERS - Fire - Retirement Account Deposit 8,997.41 8,997.41 5/9 CALPERS - Fire - Retirement Account Deposit 11,874.80 11,874.80 5/9 CALPERS - Fire - Retirement Account Deposit - 107,881.55 107,881.55 5/9 Workers Comp - City Account Transfer 63.58 - 63.58 5/9 Workers Comp - Fire Account Transfer - 562.75 562.75 5/10 Workers Comp - City Account Transfer 4,779.50 - 4,779.50 5/10 Workers Comp - Fire Account Transfer - 21,789.44 21,789.44 5/13 Workers Comp - City Account Transfer 2,133.77 - 2,133.77 5/13 WIRE TRANSFER - To California ISO 62,925.87 62,925.87 5/14 CALPERS - City - Retirement Account Deposit 56.37 - 56.37 5/14 CALPERS - Fire - Retirement Account Deposit - 1,438.01 1,438.01 5/14 Workers Comp - City Account Transfer 2,824.77 - 2,824.77 5/15 Workers Comp - City Account Transfer 3,538.60 - 3,538.60 5/15 Workers Comp - Fire Account Transfer - 638.95 638.95 5/16 Workers Comp - City Account Transfer 121.63 - 121.63 5/16 Workers Comp - Fire Account Transfer - 9,359.54 9,359.54 5/17 Workers Comp - City Account Transfer 24.00 - 24.00 5/17 Workers Comp - Fire Account Transfer - 12.00 12.00 5/20 CALPERS - Fire - Retirement Account Deposit - 138,535.44 138,535.44 5/20 Workers Comp - City Account Transfer 2,046.58 - 2,046.58 5/20 Workers Comp - Fire Account Transfer - 5,822.14 5,822.14 5/21 Workers Comp - City Account Transfer 1,158.57 - 1,158.57 5/21 Workers Comp - Fire Account Transfer - 10,669.34 10,669.34 5/22 STATE DISBURSEMENT UNIT - Child Support Payments 2,029.50 - 2,029.50 5/22 STATE DISBURSEMENT UNIT - Child Support Payments - 5,186.04 5,186.04 5/22 WIRE TRANSFER - Archibald Ave. Community Trail Extension 7,375.00 - 7,375.00 5/23 CALPERS - City - Retirement Account Deposit 51,657.73 51,657.73 5/23 CALPERS - City - Retirement Account Deposit 114,997.31 114,997.31 5/23 Workers Comp - City Account Transfer 3,577.32 - 3,577.32 5/23 Workers Comp - Fire Account Transfer - 42,689.19 42,689.19 5/24 CALPERS - Fire - Retirement Account Deposit 2,343.46 2,343.46 5/24 CALPERS - Fire - Retirement Account Deposit 3,624.68 3,624.68 5/24 CALPERS - Fire - Retirement Account Deposit 4,070.43 4,070.43 5/24 CALPERS - Fire - Retirement Account Deposit 8,404.93 8,404.93 5/24 CALPERS - Fire - Retirement Account Deposit 11,874.80 11,874.80 5/24 CALPERS - Fire - Retirement Account Deposit 107,898.49 107,898.49 1 Page 28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register May 1, 2019 to May 31, 2019 DATE DESCRIPTION CITY FIRE AMOUNT 5/24 Workers Comp - City Account Transfer 1,125.00 1,125.00 5/28 Workers Comp - City Account Transfer 5,397.64 - 5,397.64 5/28 Workers Comp - Fire Account Transfer - 383.61 383.61 5/28 WIRE TRANSFER -To California ISO 5,103.75 - 5,103.75 5/29 Workers Comp - Fire Account Transfer - 5,167.24 5,167.24 5/31 WIRE TRANSFER - To California ISO 3,380.92 - 3,380.92 TOTAL CITY 607,497.43 TOTAL FIRE 571,388.79 GRAND TOTAL 1,178, 886.22 Page 29 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00009046 06/12/2019 RE ASTORIA 2 LLC 111,481.43 0.00 111,481.43 AP 00009047 06/12/2019 RIVERSIDE, CITY OF 13,818.00 0.00 13,818.00 AP 00009048 06/12/2019 SAN BERNARDINO COUNTY 16.00 0.00 16.00 AP 00009049 06/19/2019 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 13,805.00 0.00 13,805.00 AP 00009050 06/19/2019 CENTRAL RESTAURANT PRODUCTS 4,283.06 0.00 4,283.06 AP 00009051 06/19/2019 HD PRODUCTIONS INC 18,750.00 0.00 18,750.00 AP 00009052 06/19/2019 RCCEA 1,707.50 0.00 1,707.50 AP 00009053 06/19/2019 RCPFA 11,845.74 0.00 11,845.74 AP 00009054 06/19/2019 TANKO LIGHTING 5,396.88 0.00 5,396.88 AP 00009055 06/19/2019 U S DEPARTMENT OF ENERGY 10,556.38 0.00 10,556.38 AP 00009056 06/26/2019 AHUMADA, ALEXANDER R 0.00 653.66 653.66 AP 00009057 06/26/2019 ALMAND, LLOYD 0.00 653.66 653.66 AP 00009058 06/26/2019 BANTAU, VICTORIA 0.00 511.48 511.48 AP 00009059 06/26/2019 BAZAL, SUSAN 0.00 677.47 677.47 AP 00009060 06/26/2019 BELL, MICHAEL L. 0.00 1,551.56 1,551.56 AP 00009061 06/26/2019 BERRY, DAVID 0.00 1,101.28 1,101.28 AP 00009062 06/26/2019 BROCK, ROBIN 0.00 1,102.61 1,102.61 AP 00009063 06/26/2019 CAMPBELL, GERALD 0.00 806.38 806.38 AP 00009064 06/26/2019 CAMPBELL, STEVEN 0.00 1,608.88 1,608.88 AP 00009065 06/26/2019 CARNES, KENNETH 0.00 511.48 511.48 AP 00009066 06/26/2019 CLABBY, RICHARD 0.00 1,101.28 1,101.28 AP 00009067 06/26/2019 CLOUGHESY, DONALD R 0.00 2,057.83 2,057.83 AP 00009068 06/26/2019 CORCORAN, ROBERT ANTHONY 0.00 707.78 707.78 AP 00009069 06/26/2019 COSTELLO, DENNIS M 0.00 2,057.83 2,057.83 AP 00009070 06/26/2019 COX, KARL 0.00 653.66 653.66 AP 00009071 06/26/2019 CRANE, RALPH 0.00 1,072.30 1,072.30 AP 00009072 06/26/2019 CROSSLAND, WILBUR 0.00 511.48 511.48 AP 00009073 06/26/2019 DAGUE, JAMES 0.00 1,072.30 1,072.30 AP 00009074 06/26/2019 DE ANTONIO, SUSAN 0.00 707.78 707.78 AP 00009075 06/26/2019 DEANS, JACKIE 0.00 258.83 258.83 AP 00009076 06/26/2019 DOMINICK, SAMUEL A. 0.00 1,102.61 1,102.61 AP 00009077 06/26/2019 EAGLESON, MICHAEL 0.00 1,551.56 1,551.56 AP 00009078 06/26/2019 EGGERS, BOB 0.00 2,057.83 2,057.83 AP 00009079 06/26/2019 FRITCHEY, JOHN D. 0.00 511.48 511.48 AP 00009080 06/26/2019 HEYDE, DONALD 0.00 653.66 653.66 AP 00009081 06/26/2019 INTERLICCHIA, ROSALYN 0.00 258.83 258.83 AP 00009082 06/26/2019 KILMER, STEPHEN 0.00 1,101.28 1,101.28 AP 00009083 06/26/2019 LANE, WILLIAM 0.00 1,102.61 1,102.61 AP 00009084 06/26/2019 LARKIN, DAVID W 0.00 1,472.46 1,472.46 AP 00009085 06/26/2019 LEE, ALLAN J. 0.00 1,306.22 1,306.22 AP 00009086 06/26/2019 LENZE, PAUL E 0.00 1,203.50 1,203.50 AP 00009087 06/26/2019 LONCAR, PHILIP 0.00 1,101.28 1,101.28 AP 00009088 06/26/2019 LONGO, JOE 0.00 187.74 187.74 AP 00009089 06/26/2019 LUTTRULL, DARRELL 0.00 511.48 511.48 AP 00009090 06/26/2019 MACKALL, BEVERLY 0.00 187.74 187.74 AP 00009091 06/26/2019 MAYFIELD, RON 0.00 653.66 653.66 AP 00009092 06/26/2019 MCKEE, JOHN 0.00 653.66 653.66 User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 30 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00009093 06/26/2019 MCNEIL, KENNETH 0.00 653.66 653.66 AP 00009094 06/26/2019 MICHAEL, L. DENNIS 0.00 1,102.61 1,102.61 AP 00009095 06/26/2019 MORGAN, BYRON 0.00 1,731.23 1,731.23 AP 00009096 06/26/2019 MYSKOW, DENNIS 0.00 1,101.28 1,101.28 AP 00009097 06/26/2019 NAUMAN, MICHAEL 0.00 511.48 511.48 AP 00009098 06/26/2019 NEE, RON 0.00 677.47 677.47 AP 00009099 06/26/2019 NELSON, MARY JANE 0.00 187.74 187.74 AP 00009100 06/26/2019 O'BRIEN, TOM 0.00 1,124.82 1,124.82 AP 00009101 06/26/2019 PLOUNG, MICHAEL J 0.00 584.82 584.82 AP 00009102 06/26/2019 POST, MICHAEL R 0.00 1,503.07 1,503.07 AP 00009103 06/26/2019 PROULX, PATRICK 0.00 1,551.56 1,551.56 AP 00009104 06/26/2019 REDMOND, MIKE 0.00 1,102.61 1,102.61 AP 00009105 06/26/2019 ROEDER, JEFF 0.00 1,551.56 1,551.56 AP 00009106 06/26/2019 SALISBURY, THOMAS 0.00 653.66 653.66 AP 00009107 06/26/2019 SMITH, RONALD 0.00 511.48 511.48 AP 00009108 06/26/2019 SORENSEN, SCOTT D 0.00 1,979.02 1,979.02 AP 00009109 06/26/2019 SPAGNOLO, SAM 0.00 511.48 511.48 AP 00009110 06/26/2019 SPAIN, WILLIAM 0.00 806.38 806.38 AP 00009111 06/26/2019 SULLIVAN, JAMES 0.00 511.48 511.48 AP 00009112 06/26/2019 TAYLOR, STEVE 0.00 1,605.35 1,605.35 AP 00009113 06/26/2019 TULEY, TERRY 0.00 1,551.56 1,551.56 AP 00009114 06/26/2019 VANDERKALLEN, FRANCIS 0.00 653.66 653.66 AP 00009115 06/26/2019 VARNEY, ANTHONY 0.00 1,102.61 1,102.61 AP 00009116 06/26/2019 WALTON, KEVIN 0.00 1,472.46 1,472.46 AP 00009117 06/26/2019 YOWELL, TIMOTHY A 0.00 1,072.30 1,072.30 AP 00009118 06/26/2019 ALL CITY MANAGEMENT SERVICES INC. 31,264.84 0.00 31,264.84 AP 00009119 06/26/2019 MICHAEL, L. DENNIS 21.67 0.00 21.67 AP 00009120 07/02/2019 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 13,730.00 0.00 13,730.00 AP 00009121 07/02/2019 RCCEA 1,694.50 0.00 1,694.50 AP 00009122 07/02/2019 RCPFA 11,840.74 0.00 11,840.74 AP 00009123 07/03/2019 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 10,515.65 0.00 10,515.65 AP 00009124 07/03/2019 ABC LOCKSMITHS 1,899.22 0.00 1,899.22 AP 00009125 07/03/2019 AIRGAS USA LLC 258.34 1,766.67 2,025.01 *** AP 00009128 07/03/2019 BRODART BOOKS 2,900.37 0.00 2,900.37 AP 00009129 07/03/2019 BSN SPORTS LLC 40,166.92 0.00 40,166.92 AP 00009130 07/03/2019 CARQUEST AUTO PARTS 614.00 0.00 614.00 AP 00009131 07/03/2019 DUMBELL MAN FITNESS EQUIPMENT, THE 9,784.23 750.00 10,534.23 *** AP 00009132 07/03/2019 DUNN EDWARDS CORPORATION 83.64 0.00 83.64 AP 00009133 07/03/2019 EMCOR SERVICES 3,062.50 0.00 3,062.50 AP 00009134 07/03/2019 EWING IRRIGATION PRODUCTS 1,028.45 0.00 1,028.45 AP 00009135 07/03/2019 GENERATOR SERVICES CO 5,912.41 5,331.52 11,243.93 *** AP 00009136 07/03/2019 HOSE MAN INC 241.64 0.00 241.64 AP 00009137 07/03/2019 INLAND VALLEY DAILY BULLETIN 6,144.99 0.00 6,144.99 AP 00009138 07/03/2019 KME FIRE APPARATUS 0.00 931.21 931.21 AP 00009139 07/03/2019 MINUTEMAN PRESS 0.00 4,357.24 4,357.24 AP 00009140 07/03/2019 OC TANNER RECOGNITION COMPANY 121.59 0.00 121.59 AP 00009141 07/03/2019 OFFICE DEPOT 3,153.42 768.07 3,921.49 *** User: VLOPEZ - VERONICA LOPEZ Page: 2 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 31 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00009142 07/03/2019 PSA PRINT GROUP 49.57 38.79 88.36 *** AP 00009143 07/03/2019 SAFETY CENTER INC 1,700.00 0.00 1,700.00 AP 00009144 07/03/2019 SIEMENS MOBILITY INC 131,622.16 0.00 131,622.16 AP 00009145 07/03/2019 SIMPLOT PARTNERS 2,772.42 0.00 2,772.42 AP 00009146 07/03/2019 SITEONE LANDSCAPE SUPPLY LLC 12,039.40 0.00 12,039.40 AP 00009147 07/03/2019 STABILIZER SOLUTIONS INC 2,502.00 0.00 2,502.00 AP 00009148 07/03/2019 TARGET SPECIALTY PRODUCTS 3,249.55 0.00 3,249.55 AP 00009149 07/03/2019 THOMPSON PLUMBING SUPPLY INC 2,029.70 0.00 2,029.70 AP 00009150 07/03/2019 VISTA PAINT 1,940.06 0.00 1,940.06 AP 00401059 06/12/2019 A & M FIRST AID INC 1,296.34 0.00 1,296.34 AP 00401060 06/12/2019 A'JONTUE, ROSE ANN 72.00 0.00 72.00 AP 00401061 06/12/2019 ABADI, ARTHUR ALBERT 300.00 0.00 300.00 AP 00401062 06/12/2019 ABSOLUTE SECURITY INTERNATIONAL INC 20,021.61 0.00 20,021.61 AP 00401063 06/12/2019 ADAPT CONSULTING INC 0.00 813.95 813.95 AP 00401064 06/12/2019 AVANT GARDE INC 1,040.00 0.00 1,040.00 AP 00401065 06/12/2019 AFLAC GROUP INSURANCE 4,721.56 0.00 4,721.56 AP 00401066 06/12/2019 ALLSTAR FIRE EQUIPMENT INC 0.00 2,537.01 2,537.01 AP 00401067 06/12/2019 ALPHAGRAPHICS 191.05 0.00 191.05 AP 00401068 06/12/2019 ALTA VISTA MOBILE HOME PARK 400.00 0.00 400.00 AP 00401069 06/12/2019 AMERICAN REGISTRY FOR INTERNET NUMBERS LTD 150.00 0.00 150.00 AP 00401070 06/12/2019 AMERICAN TRAINING RESOURCES INC 1,071.73 0.00 1,071.73 AP 00401071 06/12/2019 ASSI SECURITY 0.00 1,955.00 1,955.00 AP 00401072 06/12/2019 AUFBAU CORPORATION 30,885.00 0.00 30,885.00 AP 00401073 06/12/2019 AUNTIE ROXIES LIFE OF THE PARTY 1,674.00 0.00 1,674.00 AP 00401074 06/12/2019 BACHARACH, BURT 22,000.00 0.00 22,000.00 AP 00401075 06/12/2019 BAKER & TAYLOR LLC 5.07 0.00 5.07 AP 00401076 06/12/2019 BOOT BARN INC. 710.00 0.00 710.00 AP 00401077 06/12/2019 BOUND TREE MEDICAL LLC 0.00 2,198.09 2,198.09 AP 00401078 06/12/2019 BRIGHTVIEW LANDSCAPE SERVICES INC. 16,797.50 0.00 16,797.50 AP 00401080 06/12/2019 C V W D 51,725.28 55.20 51,780.48 *** AP 00401081 06/12/2019 CA LLC - DBA ALTA LAGUNA MHP 600.00 0.00 600.00 AP 00401082 06/12/2019 CAL STATE SITE SERVICES 3,763.50 0.00 3,763.50 AP 00401083 06/12/2019 CALIFORNIA DEBT & INVESTMENT ADVISORY 492.95 123.24 616.19 *** AP 00401084 06/12/2019 CALIFORNIA PROFESSIONAL ENGINEERING INC 10,182.55 0.00 10,182.55 AP 00401085 06/12/2019 CAMPOS, JAMIE 763.00 0.00 763.00 AP 00401086 06/12/2019 CART RETRIEVAL INC 276.00 0.00 276.00 AP 00401087 06/12/2019 CASA VOLANTE MOBILE HOME PARK 700.00 0.00 700.00 AP 00401088 06/12/2019 CCS ORANGE COUNTY JANITORIAL INC. 2,748.64 0.00 2,748.64 AP 00401089 06/12/2019 CHAPARRAL HEIGHTS MOBILE HOME PARK 500.00 0.00 500.00 AP 00401090 06/12/2019 CINTAS CORPORATION #150 0.00 383.79 383.79 AP 00401091 06/12/2019 CLOUGHERTY, JOHN FRANCIS 324.00 0.00 324.00 AP 00401092 06/12/2019 COMMERCIAL TRANSPORTATION SERVICES INC. 6,364.70 0.00 6,364.70 AP 00401093 06/12/2019 CONSOLIDATED ELECTRICAL DISTR INC 4,015.67 0.00 4,015.67 AP 00401094 06/12/2019 CORELOGIC SOLUTIONS LLC 257.50 0.00 257.50 AP 00401095 06/12/2019 COSTAR REALTY INFORMATION INC 758.64 0.00 758.64 AP 00401096 06/12/2019 COUNTRY ESTATE FENCE CO INC 1,738.76 0.00 1,738.76 AP 00401097 06/12/2019 COX, ELISA 18.64 0.00 18.64 User: VLOPEZ - VERONICA LOPEZ Page: 3 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 32 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401098 06/12/2019 CP LOGISTICS UTICA LLC -CL 15,729.00 0.00 15,729.00 AP 00401099 06/12/2019 CROSBY, SHAWN 425.00 0.00 425.00 AP 00401100 06/12/2019 CT WEST INC. 1,165.08 0.00 1,165.08 AP 00401101 06/12/2019 D AND K CONCRETE COMPANY 2,420.34 0.00 2,420.34 AP 00401102 06/12/2019 DAHLSTROM, COYE 15.00 0.00 15.00 AP 00401103 06/12/2019 DANIELS, NOAH 185.00 0.00 185.00 AP 00401104 06/12/2019 DATA TICKET INC 7,736.55 0.00 7,736.55 AP 00401105 06/12/2019 DAVIS, SAM 108.58 0.00 108.58 AP 00401106 06/12/2019 DEPENDABLE COMPANY INC. 34.00 0.00 34.00 AP 00401107 06/12/2019 DIRECTV 366.48 0.00 366.48 AP 00401108 06/12/2019 DOG WASTE DEPOT 910.40 0.00 910.40 AP 00401109 06/12/2019 DOLLARHIDE, GINGER 80.00 0.00 80.00 AP 00401110 06/12/2019 ERGON ASPHALT AND EMULSIONS INC 184.74 0.00 184.74 AP 00401111 06/12/2019 ERICKSON HALL CONSTRUCTION 0.00 12,480.00 12,480.00 AP 00401112 06/12/2019 FACTORY MOTOR PARTS 0.00 466.66 466.66 AP 00401113 06/12/2019 FEDERAL EXPRESS CORP 78.02 0.00 78.02 AP 00401114 06/12/2019 FORTIN LAW GROUP 192.45 0.00 192.45 AP 00401115 06/12/2019 FRANKLIN TRUCK PARTS 0.00 624.97 624.97 AP 00401116 06/12/2019 FRASURE, MICHAEL 2,300.00 0.00 2,300.00 AP 00401117 06/12/2019 GEOGRAPHICS 1,398.06 0.00 1,398.06 AP 00401118 06/12/2019 GHADIA, RAMSH 250.00 0.00 250.00 AP 00401119 06/12/2019 GRAINGER 224.89 143.52 368.41 *** AP 00401120 06/12/2019 GRAPHICS FACTORY PRINTING INC. 1,818.30 0.00 1,818.30 AP 00401121 06/12/2019 GRAYBAR ELECTRIC CO. 7,067.69 0.00 7,067.69 AP 00401122 06/12/2019 GREEN, HARLEY 250.00 0.00 250.00 AP 00401123 06/12/2019 GROVES ON FOOTHILL, THE 200.00 0.00 200.00 AP 00401124 06/12/2019 HANGTIME SPORTS 396.00 0.00 396.00 AP 00401125 06/12/2019 HDL COREN AND CONE 4,200.00 0.00 4,200.00 AP 00401126 06/12/2019 HEARTSAVERS LLC 242.00 0.00 242.00 AP 00401127 06/12/2019 HENDERSON, ROGER 36.73 0.00 36.73 AP 00401128 06/12/2019 HI LINE ELECTRIC COMPANY 640.46 0.00 640.46 AP 00401129 06/12/2019 HI WAY SAFETY INC 831.29 0.00 831.29 AP 00401130 06/12/2019 HOMETOWN AMERICA RAMONA VILLA 600.00 0.00 600.00 AP 00401131 06/12/2019 HORTON INC, D R 3,409.25 0.00 3,409.25 AP 00401132 06/12/2019 HP COMMUNICATIONS INC 3,000.00 0.00 3,000.00 AP 00401133 06/12/2019 I A A P CALIFORNIA DIVISION 150.00 0.00 150.00 AP 00401134 06/12/2019 IDEAL GRAPHICS 1,771.20 0.00 1,771.20 AP 00401135 06/12/2019 ILLUMINATE EVENT SERVICES 600.00 0.00 600.00 AP 00401136 06/12/2019 INTERNATIONAL LINE BUILDERS INC 23,770.00 0.00 23,770.00 AP 00401137 06/12/2019 INTERNATIONAL TICKETING ASSOCIATION INC, THE 287.00 0.00 287.00 AP 00401138 06/12/2019 K -K WOODWORKING 32.29 0.00 32.29 AP 00401139 06/12/2019 KRIEGER, ED 300.00 0.00 300.00 AP 00401140 06/12/2019 LAKE ARROWHEAD RESORT AND SPA 3,166.15 0.00 3,166.15 AP 00401141 06/12/2019 LEOS PARTY RENTALS 2,803.68 0.00 2,803.68 AP 00401142 06/12/2019 LIEBERT CASSIDY WHITMORE 12,778.95 840.00 13,618.95 *** AP 00401143 06/12/2019 LIFE ASSIST INC 0.00 1,182.56 1,182.56 AP 00401144 06/12/2019 LINDA RYAN REPORTING 1,539.00 0.00 1,539.00 User: VLOPEZ - VERONICA LOPEZ Page: 4 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 33 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401145 06/12/2019 LITTLE BEAR PRODUCTIONS 1,885.00 0.00 1,885.00 AP 00401146 06/12/2019 LITTLE, MARC 531.00 0.00 531.00 AP 00401147 06/12/2019 LOGAN, DANIEL 2,000.00 0.00 2,000.00 AP 00401148 06/12/2019 LOZANO SMITH LLP 3,277.00 0.00 3,277.00 AP 00401149 06/12/2019 MAGELLAN ADVISORS LLC 16,500.00 0.00 16,500.00 AP 00401150 06/12/2019 MARIPOSA LANDSCAPES INC 63,049.86 4,743.33 67,793.19 *** AP 00401151 06/12/2019 MARLINK SA INC 0.00 170.74 170.74 AP 00401152 06/12/2019 MARPAUNG, JANICE 500.00 0.00 500.00 AP 00401153 06/12/2019 MC TRUCKING 1,932.96 0.00 1,932.96 AP 00401154 06/12/2019 MG PETROLEUM INC 940.00 0.00 940.00 AP 00401155 06/12/2019 MIDWEST TAPE 1,822.40 0.00 1,822.40 AP 00401156 06/12/2019 MIJAC ALARM COMPANY 758.00 36.00 794.00 *** AP 00401157 06/12/2019 MRC SMART TECHNOLOGY SOLUTIONS 0.00 757.36 757.36 AP 00401158 06/12/2019 MSNOC INC 1,975.00 0.00 1,975.00 AP 00401159 06/12/2019 MUNOZ, LUIS 65.22 0.00 65.22 AP 00401160 06/12/2019 NAVA, VICTOR 840.00 0.00 840.00 AP 00401161 06/12/2019 NEW COLOR SCREEN PRINTING & EMBROIDERY 282.40 0.00 282.40 AP 00401162 06/12/2019 ONTARIO WINNELSON CO 1,263.09 0.00 1,263.09 AP 00401163 06/12/2019 ONWARD ENGINEERING 6,144.00 0.00 6,144.00 AP 00401164 06/12/2019 ORELLANA, IRVING 81.40 0.00 81.40 AP 00401165 06/12/2019 ORKIN PEST CONTROL 707.02 71.36 778.38 *** AP 00401166 06/12/2019 PARKER, DAVID A 15,000.00 0.00 15,000.00 AP 00401167 06/12/2019 PINES MOBILE HOME PARK, THE 300.00 0.00 300.00 AP 00401168 06/12/2019 PLUMMER, JACQUES 0.00 70.00 70.00 AP 00401169 06/12/2019 POLYAKOVA, EKATERINA 72.69 0.00 72.69 AP 00401170 06/12/2019 PRO -LINE INDUSTRIAL PRODUCTS INC 1,177.68 0.00 1,177.68 AP 00401171 06/12/2019 PROMOTIONS TEES & MORE 781.67 0.00 781.67 AP 00401172 06/12/2019 PUTMAN, STERLING A 500.00 0.00 500.00 AP 00401173 06/12/2019 QUIQ INCORPORATED 4,999.00 0.00 4,999.00 AP 00401174 06/12/2019 R AND R AUTOMOTIVE 743.01 0.00 743.01 AP 00401175 06/12/2019 RAINBOW BOLT & SUPPLY INC 786.06 0.00 786.06 AP 00401176 06/12/2019 RC PHOTO CLUB INC 405.00 0.00 405.00 AP 00401177 06/12/2019 RECYCLE AWAY LLC 4,041.93 0.00 4,041.93 AP 00401178 06/12/2019 RED WING BUSINESS ADVANTAGE ACCOUNT 733.18 0.00 733.18 AP 00401179 06/12/2019 REFRIGERATION SUPPLIES DISTRIBUTOR 113.74 0.00 113.74 AP 00401180 06/12/2019 RICHARD HEATH ASSOCIATES INC 1,963.00 0.00 1,963.00 AP 00401181 06/12/2019 RICHARDS WATSON AND GERSHON 66,167.69 0.00 66,167.69 AP 00401182 06/12/2019 RODRIGUEZ, WILLIAM 71.17 0.00 71.17 AP 00401183 06/12/2019 RUSSO, MICHAEL 0.00 70.00 70.00 AP 00401184 06/12/2019 S B C H M R A 0.00 265.00 265.00 AP 00401185 06/12/2019 SACHDEVA, RAJINDER 90.07 0.00 90.07 AP 00401186 06/12/2019 SAGE OAK SCHOOL 600.00 0.00 600.00 AP 00401187 06/12/2019 SAGECREST PLANNING AND ENVIRONMENTAL LLC 24,131.25 0.00 24,131.25 AP 00401188 06/12/2019 SAN BERNARDINO COUNTY SHERIFFS DEPT 5,642.00 0.00 5,642.00 AP 00401189 06/12/2019 SC FUELS 3,402.64 19,074.72 22,477.36 *** AP 00401190 06/12/2019 SCL 0.00 570.49 570.49 AP 00401191 06/12/2019 SHARABY, MARIAN 132.08 0.00 132.08 User: VLOPEZ - VERONICA LOPEZ Page: 5 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 34 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Cu Fire Amount AP 00401192 06/12/2019 SHEAKLEY PENSION ADMINISTRATION 0.00 176.90 176.90 AP 00401193 06/12/2019 SHEAKLEY PENSION ADMINISTRATION 404.10 0.00 404.10 AP 00401194 06/12/2019 SHRED PROS 68.00 0.00 68.00 AP 00401195 06/12/2019 SIGN SHOP, THE 93.81 0.00 93.81 AP 00401196 06/12/2019 SINGH, SARVJIT 1,000.00 0.00 1,000.00 AP 00401197 06/12/2019 SIR SPEEDY 3,252.08 0.00 3,252.08 AP 00401199 06/12/2019 SOAPTRONIC LLC 0.00 702.91 702.91 AP 00401200 06/12/2019 SOCAL PPE 0.00 1,429.00 1,429.00 AP 00401201 06/12/2019 SONSRAY MACHINERY LLC 3,309.96 0.00 3,309.96 AP 00401202 06/12/2019 SOUTH COAST AQMD 132.98 0.00 132.98 AP 00401207 06/12/2019 SOUTHERN CALIFORNIA EDISON 13,889.18 1,364.32 15,253.50 *** AP 00401208 06/12/2019 SOUTHERN CALIFORNIA EDISON 2,166.81 0.00 2,166.81 AP 00401209 06/12/2019 SPRINT 0.00 121.95 121.95 AP 00401210 06/12/2019 SYCAMORE VILLA MOBILE HOME PARK 400.00 0.00 400.00 AP 00401211 06/12/2019 SZE, WU WEI 90.66 0.00 90.66 AP 00401212 06/12/2019 TECH 24 COMMERCIAL FOODSERVICE REPAIR INC 559.75 0.00 559.75 AP 00401213 06/12/2019 TECOTZKY, RALPH 0.00 270.00 270.00 AP 00401214 06/12/2019 THE COUNSELING TEAM INTERNATIONAL 110.00 0.00 110.00 AP 00401215 06/12/2019 TORTI GALLAS AND PARTNERS INC 6,438.30 0.00 6,438.30 AP 00401216 06/12/2019 UPSCO POWERSAFE SYSTEMS INC 600.00 0.00 600.00 AP 00401217 06/12/2019 URBAN ARENA 4,140.00 0.00 4,140.00 AP 00401218 06/12/2019 US POSTMASTER 17,000.00 0.00 17,000.00 AP 00401219 06/12/2019 UTILIQUEST 718.83 0.00 718.83 AP 00401220 06/12/2019 VALLEY POWER SYSTEMS INC 0.00 363.65 363.65 AP 00401221 06/12/2019 VULCAN MATERIALS COMPANY 3,163.80 0.00 3,163.80 AP 00401222 06/12/2019 WANG, YONG 82.00 0.00 82.00 AP 00401223 06/12/2019 WAXIE SANITARY SUPPLY 203.70 428.68 632.38 *** AP 00401224 06/12/2019 WHITE HOUSE PHOTO INC 3,330.00 0.00 3,330.00 AP 00401225 06/12/2019 WHITTIER FERTILIZER 4,460.85 0.00 4,460.85 AP 00401226 06/12/2019 YERO, ART 2,370.00 0.00 2,370.00 AP 00401227 06/13/2019 ABC LOCKSMITHS 53.88 0.00 53.88 AP 00401231 06/13/2019 BRODART BOOKS 8,021.40 0.00 8,021.40 AP 00401232 06/13/2019 BSN SPORTS LLC 1,309.82 0.00 1,309.82 AP 00401233 06/13/2019 CALSENSE 450.62 0.00 450.62 AP 00401234 06/13/2019 CARQUEST AUTO PARTS 155.75 0.00 155.75 AP 00401235 06/13/2019 CITRUS MOTORS ONTARIO INC 0.00 726.06 726.06 AP 00401236 06/13/2019 CUCAMONGA VALLEY WATER DISTRICT 0.00 62,179.49 62,179.49 AP 00401237 06/13/2019 DUMBELL MAN FITNESS EQUIPMENT, THE 1,275.07 0.00 1,275.07 AP 00401238 06/13/2019 EMCOR SERVICES 31,114.67 7,602.00 38,716.67 *** AP 00401239 06/13/2019 FONTANA RADIATOR SERVICE 0.00 2,489.41 2,489.41 AP 00401240 06/13/2019 GENERATOR SERVICES CO 7,579.35 0.00 7,579.35 AP 00401241 06/13/2019 GRANICUS INC 1,362.73 0.00 1,362.73 AP 00401242 06/13/2019 HOSE MAN INC 187.50 164.00 351.50 *** AP 00401243 06/13/2019 INLAND VALLEY DAILY BULLETIN 5,074.99 0.00 5,074.99 AP 00401245 06/13/2019 OFFICE DEPOT 7,289.51 0.00 7,289.51 AP 00401246 06/13/2019 SITEONE LANDSCAPE SUPPLY LLC 16,719.27 0.00 16,719.27 AP 00401247 06/13/2019 SNAP ON INDUSTRIAL 109.91 0.00 109.91 User: VLOPEZ - VERONICA LOPEZ Page: 6 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 35 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401248 06/13/2019 SUNRISE FORD 344.27 0.00 344.27 AP 00401249 06/13/2019 THOMPSON PLUMBING SUPPLY INC 5,898.71 0.00 5,898.71 AP 00401250 06/13/2019 THOMSON REUTERS WEST PUBLISHING CORP 331.00 0.00 331.00 AP 00401251 06/19/2019 ABLE BUILDING MAINTENANCE 304.75 0.00 304.75 AP 00401252 06/19/2019 ACME BALLOON COMPANY 1,435.00 0.00 1,435.00 AP 00401253 06/19/2019 ACTION AWARDS INC. 97.20 0.00 97.20 AP 00401254 06/19/2019 ADVANCED CHEMICAL TRANSPORT 1,439.50 0.00 1,439.50 AP 00401255 06/19/2019 AFLAC GROUP INSURANCE 40.97 0.00 40.97 AP 00401256 06/19/2019 AFLAC GROUP INSURANCE 4,709.56 0.00 4,709.56 AP 00401257 06/19/2019 AGUILAR, ARIANA 73.93 0.00 73.93 AP 00401258 06/19/2019 ALL WELDING 19,179.50 0.00 19,179.50 AP 00401259 06/19/2019 ALLIANCE BUS LINES INC 474.00 0.00 474.00 AP 00401260 06/19/2019 ALLSTAR FIRE EQUIPMENT INC 0.00 9,712.80 9,712.80 AP 00401261 06/19/2019 ALPHAGRAPHICS 225.60 0.00 225.60 AP 00401262 06/19/2019 AMLON INDUSTRIES INC. 1,106.58 0.00 1,106.58 AP 00401263 06/19/2019 AQUABIO ENVIRONMENTAL TECHNOLOGIES INC. 1,250.00 0.00 1,250.00 AP 00401264 06/19/2019 ARTISTIC RESOURCES CORPORATION 13,057.03 0.00 13,057.03 AP 00401265 06/19/2019 ASSI SECURITY 1,165.00 0.00 1,165.00 AP 00401266 06/19/2019 ASUNCION, JHONALEE 62.59 0.00 62.59 AP 00401267 06/19/2019 AT&T MOBILITY 0.00 86.66 86.66 AP 00401268 06/19/2019 AUFBAU CORPORATION 5,800.00 0.00 5,800.00 AP 00401269 06/19/2019 AUNTIE M CREATIVE CONSULTANTS INC. 1,205.43 0.00 1,205.43 AP 00401270 06/19/2019 B AND K ELECTRIC WHOLESALE 146.63 0.00 146.63 AP 00401271 06/19/2019 BABCOCK LABORATORIES INC 524.00 0.00 524.00 AP 00401272 06/19/2019 BAKER & TAYLOR LLC 349.11 0.00 349.11 AP 00401273 06/19/2019 BARRY ANINAG INVESTIGATIONS LLC 13,888.75 0.00 13,888.75 AP 00401274 06/19/2019 BERTINO AUTOMOTIVE SERVICE 3,385.69 0.00 3,385.69 AP 00401275 06/19/2019 BLAINE WINDOW HARDWARE INC. 1,032.73 0.00 1,032.73 AP 00401276 06/19/2019 BLUM ELECTRIC 0.00 6,580.00 6,580.00 AP 00401277 06/19/2019 BOWDEN, KEVIN 757.44 0.00 757.44 AP 00401278 06/19/2019 BRIGHTVIEW LANDSCAPE SERVICES INC. 267,236.45 0.00 267,236.45 AP 00401279 06/19/2019 BURNS, KIM 224.00 0.00 224.00 AP 00401280 06/19/2019 BUTSKO UTILITY DESIGN INC. 102,666.71 0.00 102,666.71 AP 00401282 06/19/2019 C V W D 10,965.76 540.43 11,506.19 *** AP 00401283 06/19/2019 CAL PERS LONG TERM CARE PROGRAM 152.48 0.00 152.48 AP 00401284 06/19/2019 CALIFORNIA DPT OF TAX & FEE ADMINISTRATION 2,451.38 852.87 3,304.25 *** AP 00401285 06/19/2019 CALIFORNIA, STATE OF 250.00 0.00 250.00 AP 00401286 06/19/2019 CALIFORNIA, STATE OF 8.44 0.00 8.44 AP 00401287 06/19/2019 CALIFORNIA, STATE OF 314.11 0.00 314.11 AP 00401288 06/19/2019 CALIFORNIA, STATE OF 526.28 0.00 526.28 AP 00401289 06/19/2019 CALIFORNIA, STATE OF 7.22 0.00 7.22 AP 00401290 06/19/2019 CAMPOS, ALAN 40.60 0.00 40.60 AP 00401291 06/19/2019 CARAHSOFT TECHNOLOGY CORP 36,534.23 0.00 36,534.23 AP 00401292 06/19/2019 CCS ORANGE COUNTY JANITORIAL INC. 59,813.00 0.00 59,813.00 AP 00401293 06/19/2019 CINTAS CORPORATION #150 3,248.05 347.47 3,595.52 *** AP 00401294 06/19/2019 CIVIC SOLUTIONS INC 16,785.00 0.00 16,785.00 AP 00401295 06/19/2019 CLARKE PLUMBING SPECIALTIES INC. 1,449.09 0.00 1,449.09 User: VLOPEZ - VERONICA LOPEZ Page: 7 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 36 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401296 06/19/2019 COAST RECREATION INC 1,274.61 0.00 1,274.61 AP 00401297 06/19/2019 COMMERCIAL DOOR 6,448.00 0.00 6,448.00 AP 00401298 06/19/2019 CONCEPT POWDER COATING 710.00 0.00 710.00 AP 00401299 06/19/2019 CORODATA MEDIA STORAGE INC 841.19 0.00 841.19 AP 00401300 06/19/2019 CORTESE, DEANNE 100.00 0.00 100.00 AP 00401301 06/19/2019 COUNTRY ESTATE FENCE CO INC 4,054.23 0.00 4,054.23 AP 00401302 06/19/2019 CREATIVE BRAIN LEARNING 2,964.00 0.00 2,964.00 AP 00401303 06/19/2019 CREATIVE BUS SALES 977.84 0.00 977.84 AP 00401304 06/19/2019 CUCAMONGA VALLEY WATER DISTRICT 0.00 62,179.49 62,179.49 AP 00401305 06/19/2019 D & D SERVICES INC. 451.50 0.00 451.50 AP 00401306 06/19/2019 DAISY 270.86 0.00 270.86 AP 00401307 06/19/2019 DELL MARKETING LP 24,442.93 0.00 24,442.93 AP 00401308 06/19/2019 DEPARTMENT OF JUSTICE 2,427.00 0.00 2,427.00 AP 00401309 06/19/2019 DIAMOND ENVIRONMENTAL SERVICES 2,197.79 0.00 2,197.79 AP 00401310 06/19/2019 DIRECTV 71.24 0.00 71.24 AP 00401311 06/19/2019 DIRECTV 78.79 0.00 78.79 AP 00401312 06/19/2019 DISTRICT 71 LITTLE LEAGUE 250.00 0.00 250.00 AP 00401313 06/19/2019 ECONO FENCE COMPANY 2,115.00 0.00 2,115.00 AP 00401314 06/19/2019 EDWARD PROFESSIONAL ADVISORS 1,612.50 0.00 1,612.50 AP 00401315 06/19/2019 EXPERIAN 52.00 0.00 52.00 AP 00401316 06/19/2019 FALLAH, YASMIN 59.06 0.00 59.06 AP 00401317 06/19/2019 FEDERAL EXPRESS CORP 28.95 0.00 28.95 AP 00401318 06/19/2019 FITIVALE, LESINA 500.00 0.00 500.00 AP 00401319 06/19/2019 FLAG SYSTEMS INC. 4,072.08 0.00 4,072.08 AP 00401320 06/19/2019 FORD OF UPLAND INC 210.00 0.00 210.00 AP 00401321 06/19/2019 FOUR POINTS BY SHERATON 1,256.60 0.00 1,256.60 AP 00401322 06/19/2019 FRONTIER COMM 749.52 417.68 1,167.20 *** AP 00401323 06/19/2019 FRONTIER COMMUNICATIONS 0.00 66,228.00 66,228.00 AP 00401324 06/19/2019 FUEL SERV 4,264.07 190.00 4,454.07 *** AP 00401325 06/19/2019 GATEWAY PET CEMETERY AND CREMATORY 525.00 0.00 525.00 AP 00401326 06/19/2019 GILKEY, JOHN A 1,700.00 0.00 1,700.00 AP 00401327 06/19/2019 GILLISON, JOHN 34.92 0.00 34.92 AP 00401328 06/19/2019 GILMAN, JIM 300.00 0.00 300.00 AP 00401329 06/19/2019 GLOBAL PROPERTY HOLDINGS LLC 613.00 0.00 613.00 AP 00401330 06/19/2019 GRAINGER 2,267.43 515.91 2,783.34 *** AP 00401331 06/19/2019 GRAPHICS FACTORY PRINTING INC. 411.07 248.56 659.63 *** AP 00401332 06/19/2019 GRAY QUARTER INC 11,100.00 0.00 11,100.00 AP 00401333 06/19/2019 GUGOL, FE 52.00 0.00 52.00 AP 00401334 06/19/2019 HERRARTE, MARYANN 36.19 0.00 36.19 AP 00401335 06/19/2019 HILLS PET NUTRITION SALES INC 1,103.10 0.00 1,103.10 AP 00401336 06/19/2019 HOMECOMING V AT TERRA VISTA LLC 77.24 0.00 77.24 AP 00401337 06/19/2019 HOYT LUMBER CO., SM 0.00 71.30 71.30 AP 00401338 06/19/2019 ICE DATA PRICING AND REFERENCE DATA LLC 141.21 0.00 141.21 AP 00401339 06/19/2019 IGLESIAS, CINZIA 9.00 0.00 9.00 AP 00401340 06/19/2019 INK SLINGER SCREEN PRINTING & EMBROIDERY 555.99 0.00 555.99 AP 00401341 06/19/2019 INLAND BUILDING CONSTRUCTION CO INC 4,400.00 0.00 4,400.00 AP 00401342 06/19/2019 INNERLINE ENGINEERING INC 1,148.00 0.00 1,148.00 User: VLOPEZ - VERONICA LOPEZ Page: 8 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 37 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Cu Fire Amount AP 00401343 06/19/2019 INTELESYS ONE INC 429.35 0.00 429.35 AP 00401344 06/19/2019 INTERSTATE BATTERIES 457.70 0.00 457.70 AP 00401345 06/19/2019 INTERVET INC 4,840.96 0.00 4,840.96 AP 00401346 06/19/2019 INTERWEST CONSULTING GROUP INC 2,104.21 0.00 2,104.21 AP 00401347 06/19/2019 J AND S STRIPING CO INC 16,638.96 0.00 16,638.96 AP 00401348 06/19/2019 JOHNNY ALLEN TENNIS ACADEMY 2,999.40 0.00 2,999.40 AP 00401349 06/19/2019 KALBAN INC 463,718.65 0.00 463,718.65 AP 00401350 06/19/2019 KINDRED CORPORATION 3,475.46 0.00 3,475.46 AP 00401351 06/19/2019 KRONOS INC 0.00 1,290.00 1,290.00 AP 00401352 06/19/2019 LEE, DIANNA 82.88 0.00 82.88 AP 00401353 06/19/2019 LEVEL 3 COMMUNICATIONS LLC 5,391.94 0.00 5,391.94 AP 00401354 06/19/2019 LIFE ASSIST INC 0.00 832.92 832.92 AP 00401355 06/19/2019 LIM, YOU MIN 20.50 0.00 20.50 AP 00401356 06/19/2019 LIPOCK'S ACCOUNTING SERVICES INC 2,300.00 0.00 2,300.00 AP 00401357 06/19/2019 LITTLE BEAR PRODUCTIONS 3,985.00 0.00 3,985.00 AP 00401360 06/19/2019 LOWES COMPANIES INC. 7,472.07 3,450.00 10,922.07 *** AP 00401361 06/19/2019 MAIN STREET SIGNS 753.98 0.00 753.98 AP 00401363 06/19/2019 MARIPOSA LANDSCAPES INC 214,321.39 0.00 214,321.39 AP 00401364 06/19/2019 MATLOCK DESIGN BUILD INC 19,960.00 0.00 19,960.00 AP 00401365 06/19/2019 MATTHEW BENDER AND COMPANY INC 55.27 0.00 55.27 AP 00401366 06/19/2019 MG PETROLEUM INC 360.00 0.00 360.00 AP 00401367 06/19/2019 MI, NAM 267.55 0.00 267.55 AP 00401368 06/19/2019 MIDWEST TAPE 2,789.22 0.00 2,789.22 AP 00401369 06/19/2019 MITCHELL, KEITH 187.60 0.00 187.60 AP 00401370 06/19/2019 MOUNTAIN VIEW SMALL ENG REPAIR 624.92 0.00 624.92 AP 00401371 06/19/2019 MRC SMART TECHNOLOGY SOLUTIONS 1,318.24 0.00 1,318.24 AP 00401372 06/19/2019 MYERS TIRE SUPPLY COMPANY 333.77 0.00 333.77 AP 00401373 06/19/2019 NAPA AUTO PARTS 55.28 0.00 55.28 AP 00401374 06/19/2019 NEWCO DISTRIBUTORS INC 698.00 0.00 698.00 AP 00401375 06/19/2019 NOVELTY PRINTING 0.00 921.91 921.91 AP 00401376 06/19/2019 OCLC INC 57.47 0.00 57.47 AP 00401377 06/19/2019 ONTRAC 43.57 0.00 43.57 AP 00401378 06/19/2019 ONWARD ENGINEERING 285.00 0.00 285.00 AP 00401379 06/19/2019 ORKIN PEST CONTROL 517.20 0.00 517.20 AP 00401380 06/19/2019 PARMA 150.00 0.00 150.00 AP 00401381 06/19/2019 PARS 3,500.00 0.00 3,500.00 AP 00401382 06/19/2019 PEP BOYS 77.77 0.00 77.77 AP 00401383 06/19/2019 PETES ROAD SERVICE INC 313.91 0.00 313.91 AP 00401384 06/19/2019 PH&S PRODUCTS LLC 0.00 1,635.00 1,635.00 AP 00401385 06/19/2019 PORAC 200.00 0.00 200.00 AP 00401386 06/19/2019 PORAC LEGAL DEFENSE FUND 270.00 0.00 270.00 AP 00401387 06/19/2019 POSTAL PERFECT 317.00 0.00 317.00 AP 00401388 06/19/2019 PRE -PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00401389 06/19/2019 PRYOR LEARNING SOLUTIONS INC 199.00 0.00 199.00 AP 00401390 06/19/2019 R AND R AUTOMOTIVE 650.41 0.00 650.41 AP 00401391 06/19/2019 R3 CONSULTING GROUP INC 5,710.00 0.00 5,710.00 AP 00401392 06/19/2019 RACKED AND READY STEEL AND ALUMINUM 130.00 0.00 130.00 User: VLOPEZ - VERONICA LOPEZ Page: 9 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 38 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401393 06/19/2019 RICHARDS WATSON AND GERSHON 45,211.60 0.00 45,211.60 AP 00401394 06/19/2019 RIDOLOSO, PRISCILLA 250.00 0.00 250.00 AP 00401395 06/19/2019 RIGHTIME HOME SERVICES 104.80 0.00 104.80 AP 00401396 06/19/2019 RIVERA, JUSTIN 350.00 0.00 350.00 AP 00401397 06/19/2019 RODRIGUEZ, EUGENIO 430.61 0.00 430.61 AP 00401398 06/19/2019 ROTO ROOTER 650.00 0.00 650.00 AP 00401399 06/19/2019 SAFE -ENTRY TECHNICAL INC 0.00 675.00 675.00 AP 00401400 06/19/2019 SBPEA 1,936.71 0.00 1,936.71 AP 00401401 06/19/2019 SERRANO, JOSE MARIO ARELLANO 250.00 0.00 250.00 AP 00401402 06/19/2019 SHERIFFS COURT SERVICES 100.00 0.00 100.00 AP 00401403 06/19/2019 SIMPLYWELL 1,150.00 0.00 1,150.00 AP 00401404 06/19/2019 SMITH, KARLA 425.00 0.00 425.00 AP 00401405 06/19/2019 SNAWDER, RICK 0.00 200.00 200.00 AP 00401407 06/19/2019 SOCIAL VOCATIONAL SERVICES 4,032.00 0.00 4,032.00 AP 00401408 06/19/2019 SOLARWINDS INC 0.00 19,996.47 19,996.47 AP 00401409 06/19/2019 SONSRAY MACHINERY LLC 719.03 0.00 719.03 AP 00401414 06/19/2019 SOUTHERN CALIFORNIA EDISON 74,949.49 767.59 75,717.08 *** AP 00401415 06/19/2019 SOUTHERN CALIFORNIA EDISON 154.29 0.00 154.29 AP 00401416 06/19/2019 SPROUT SOCIAL INC 7,188.00 0.00 7,188.00 AP 00401417 06/19/2019 STOTZ EQUIPMENT 466.92 0.00 466.92 AP 00401418 06/19/2019 SUPERION LLC 400.00 0.00 400.00 AP 00401419 06/19/2019 SWEET DOUGH CAFE 588.00 0.00 588.00 AP 00401420 06/19/2019 THE COUNSELING TEAM INTERNATIONAL 220.00 0.00 220.00 AP 00401421 06/19/2019 TORO TOWING 1,600.00 0.00 1,600.00 AP 00401422 06/19/2019 TRANSFIGURACION RYAN VARGAS 112.00 0.00 112.00 AP 00401423 06/19/2019 TRINITY EQUIPMENT RENTALS 1,404.73 0.00 1,404.73 AP 00401424 06/19/2019 TUMBLEWEED PRESS INC 838.60 0.00 838.60 AP 00401425 06/19/2019 UNITED PACIFIC SERVICES INC 31,316.00 0.00 31,316.00 AP 00401426 06/19/2019 UNITED SITE SERVICES OF CA INC 692.47 0.00 692.47 AP 00401427 06/19/2019 UNITED WAY 60.00 0.00 60.00 AP 00401428 06/19/2019 UPS 154.41 0.00 154.41 AP 00401429 06/19/2019 UPSCO POWERSAFE SYSTEMS INC 2,677.50 0.00 2,677.50 AP 00401430 06/19/2019 VAIDYA, CHIRAG 131.00 0.00 131.00 AP 00401431 06/19/2019 VELOCITY TRUCK CENTERS 39.76 0.00 39.76 AP 00401432 06/19/2019 VELOCITY TRUCK CENTERS 219,039.85 0.00 219,039.85 AP 00401433 06/19/2019 VERIZON 25.27 0.00 25.27 AP 00401434 06/19/2019 VERIZON WIRELESS - LA 129.00 0.00 129.00 AP 00401435 06/19/2019 VERIZON WIRELESS - LA 80.45 0.00 80.45 AP 00401436 06/19/2019 VERIZON WIRELESS - LA 421.11 0.00 421.11 AP 00401437 06/19/2019 VICTOR MEDICAL COMPANY 4,528.79 0.00 4,528.79 AP 00401438 06/19/2019 VILLA PACIFICA APARTMENTS 17,300.00 0.00 17,300.00 AP 00401439 06/19/2019 VIRTUAL PROJECT MANAGER INC 500.00 0.00 500.00 AP 00401440 06/19/2019 VISION SERVICE PLAN CA 10,944.72 0.00 10,944.72 AP 00401441 06/19/2019 VIVINT SOLAR DEVELOPER LLC 269.65 0.00 269.65 AP 00401442 06/19/2019 VORTEX INDUSTRIES INC 0.00 1,080.00 1,080.00 AP 00401443 06/19/2019 VULCAN MATERIALS COMPANY 1,488.40 0.00 1,488.40 AP 00401444 06/19/2019 WAXIE SANITARY SUPPLY 12,266.55 0.00 12,266.55 User: VLOPEZ - VERONICA LOPEZ Page: 10 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 39 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401445 06/19/2019 WEST COAST VISUALS 150.00 0.00 150.00 AP 00401446 06/19/2019 WILLIAMS, VANESSA 123.39 0.00 123.39 AP 00401447 06/19/2019 WILSON & BELL AUTO SERVICE 178.83 0.00 178.83 AP 00401448 06/19/2019 XEROX CORPORATION 8,780.27 0.00 8,780.27 AP 00401449 06/19/2019 XEROX FINANCIAL SERVICES 298.38 0.00 298.38 AP 00401450 06/19/2019 ZOETIS US LLC 1,204.04 0.00 1,204.04 AP 00401452 06/20/2019 AIRGAS USA LLC 286.01 472.37 758.38 *** AP 00401453 06/20/2019 ALTEC INDUSTRIES INC 265.60 0.00 265.60 AP 00401454 06/20/2019 BSN SPORTS LLC 1,292.14 0.00 1,292.14 AP 00401455 06/20/2019 CARQUEST AUTO PARTS 83.03 0.00 83.03 AP 00401456 06/20/2019 DUNN EDWARDS CORPORATION 0.00 329.41 329.41 AP 00401457 06/20/2019 EMCOR SERVICES 670.00 635.00 1,305.00 *** AP 00401458 06/20/2019 EWING IRRIGATION PRODUCTS 1,214.69 0.00 1,214.69 AP 00401459 06/20/2019 KME FIRE APPARATUS 0.00 195.11 195.11 AP 00401460 06/20/2019 LENOVO (UNITED STATES) INC. 50,087.59 0.00 50,087.59 AP 00401461 06/20/2019 OFFICE DEPOT 1,451.59 1,724.47 3,176.06 *** AP 00401462 06/20/2019 PSA PRINT GROUP 1,767.96 77.58 1,845.54 *** AP 00401463 06/20/2019 SIMPLOT PARTNERS 268.30 0.00 268.30 AP 00401464 06/20/2019 SITEONE LANDSCAPE SUPPLY LLC 6,271.15 0.00 6,271.15 AP 00401465 06/20/2019 SUNRISE FORD 81.61 0.00 81.61 AP 00401466 06/26/2019 CURATALO, JAMES 0.00 1,551.56 1,551.56 AP 00401467 06/26/2019 JERKINS, PATRICK 0.00 1,472.46 1,472.46 AP 00401468 06/26/2019 KIRKPATRICK, WILLIAM 0.00 1,525.78 1,525.78 AP 00401469 06/26/2019 TOWNSEND, JAMES 0.00 2,057.83 2,057.83 AP 00401470 06/26/2019 WALKER, KENNETH 0.00 258.83 258.83 AP 00401471 06/26/2019 ABLE BUILDING MAINTENANCE 10,064.90 0.00 10,064.90 AP 00401472 06/26/2019 ACTION AWARDS INC. 1,835.69 0.00 1,835.69 AP 00401473 06/26/2019 ADAPT CONSULTING INC 564.40 670.30 1,234.70 *** AP 00401474 06/26/2019 ALBERT GROVER & ASSOCIATES 11,538.21 0.00 11,538.21 AP 00401475 06/26/2019 ALCORN, RICHARD 144.00 0.00 144.00 AP 00401476 06/26/2019 ALL WELDING 510.00 0.00 510.00 AP 00401477 06/26/2019 ALLEN, DEBORAH 566.90 0.00 566.90 AP 00401478 06/26/2019 ALPHAGRAPHICS 3,793.00 0.00 3,793.00 AP 00401479 06/26/2019 ALSO ENERGY INC 1,500.00 0.00 1,500.00 AP 00401480 06/26/2019 AMTECH ELEVATOR SERVICES 306.00 0.00 306.00 AP 00401481 06/26/2019 APPLE INC. 4,060.24 0.00 4,060.24 AP 00401482 06/26/2019 AROCHO, ALMA 1,371.60 0.00 1,371.60 AP 00401483 06/26/2019 ARS AMERICAN RESIDENTIAL SERVICES INC 195.00 0.00 195.00 AP 00401484 06/26/2019 ARTCLASS LLC 661.20 0.00 661.20 AP 00401485 06/26/2019 ASSI SECURITY 0.00 1,715.00 1,715.00 AP 00401486 06/26/2019 BAST, KAROLYN 399.00 0.00 399.00 AP 00401487 06/26/2019 BICKMORE RISK SERVICES 1,320.00 0.00 1,320.00 AP 00401488 06/26/2019 BISHOP COMPANY 745.13 0.00 745.13 AP 00401489 06/26/2019 BRIGHTVIEW LANDSCAPE SERVICES INC. 108,837.54 0.00 108,837.54 AP 00401498 06/26/2019 C V W D 127,484.50 2,467.96 129,952.46 *** AP 00401499 06/26/2019 CCS ORANGE COUNTY JANITORIAL INC. 3,777.52 0.00 3,777.52 AP 00401500 06/26/2019 CHINO MOWER AND ENGINE SERVICE 1,498.30 0.00 1,498.30 User: VLOPEZ - VERONICA LOPEZ Page: 11 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 40 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401501 06/26/2019 CINTAS CORPORATION #150 0.00 104.12 104.12 AP 00401502 06/26/2019 CLARK, KAREN 756.00 0.00 756.00 AP 00401503 06/26/2019 CLASSE PARTY RENTALS 858.50 0.00 858.50 AP 00401504 06/26/2019 CLIMATEC LLC 365.00 0.00 365.00 AP 00401505 06/26/2019 CONSOLIDATED ELECTRICAL DISTR INC 198.96 0.00 198.96 AP 00401506 06/26/2019 CONVERGEONE INC. 0.00 61,619.48 61,619.48 AP 00401507 06/26/2019 CREATIVE BRAIN LEARNING 2,899.80 0.00 2,899.80 AP 00401508 06/26/2019 DAISY 1,107.09 0.00 1,107.09 AP 00401509 06/26/2019 DATA TICKET INC 6,448.03 0.00 6,448.03 AP 00401510 06/26/2019 DAVIS, SAM 108.80 0.00 108.80 AP 00401511 06/26/2019 DELL MARKETING LP 8,351.67 0.00 8,351.67 AP 00401512 06/26/2019 DEPARTMENT OF MOTOR VEHICLES 0.00 66.00 66.00 AP 00401513 06/26/2019 DIAMOND ENVIRONMENTAL SERVICES 100.00 0.00 100.00 AP 00401514 06/26/2019 DIG SAFE BOARD 171.07 0.00 171.07 AP 00401515 06/26/2019 DLIMAGING 20.32 0.00 20.32 AP 00401516 06/26/2019 DOLLARHIDE, GINGER 276.00 0.00 276.00 AP 00401517 06/26/2019 DUNN, ANN MARIE 900.00 0.00 900.00 AP 00401518 06/26/2019 EASTERLING, RAY 86.40 0.00 86.40 AP 00401519 06/26/2019 ED MARTIN DESIGN 75.00 0.00 75.00 AP 00401520 06/26/2019 EIGHTH AVENUE ENTERPRISE LLC 736.74 0.00 736.74 AP 00401521 06/26/2019 EXCAL VISUAL INC 1,605.75 0.00 1,605.75 AP 00401522 06/26/2019 EXECUTIVE AUTO DETAIL 135.00 355.00 490.00 *** AP 00401523 06/26/2019 FEDERAL EXPRESS CORP 17.40 0.00 17.40 AP 00401524 06/26/2019 FIRE INNOVATIONS 0.00 3,994.64 3,994.64 AP 00401525 06/26/2019 FIRST STUDENT INC. 1,759.68 0.00 1,759.68 AP 00401526 06/26/2019 FMB TRUCK OUTFITTERS 161.57 0.00 161.57 AP 00401527 06/26/2019 FORD OF UPLAND INC 12,807.43 0.00 12,807.43 AP 00401528 06/26/2019 FRITTS FORD 1,232.17 0.00 1,232.17 AP 00401529 06/26/2019 FRONTIER COMM 8,675.73 0.00 8,675.73 AP 00401530 06/26/2019 FRS ENVIRONMENTAL 311.15 0.00 311.15 AP 00401531 06/26/2019 FUEL SERV 0.00 332.50 332.50 AP 00401532 06/26/2019 GARCIA, JUSTINE 38.67 0.00 38.67 AP 00401533 06/26/2019 GEO PLASTICS INC 3,400.56 0.00 3,400.56 AP 00401534 06/26/2019 GEORGE HILLS COMPANY 1,166.43 0.00 1,166.43 AP 00401535 06/26/2019 GIL, ALEX 10.00 0.00 10.00 AP 00401536 06/26/2019 GILLISON, JOHN 83.00 0.00 83.00 AP 00401537 06/26/2019 GIORDANO, MARIANNA 216.00 0.00 216.00 AP 00401538 06/26/2019 GLENN B. DORNING INC. 1,288.69 0.00 1,288.69 AP 00401539 06/26/2019 GOLDEN STATE RISK MANAGEMENT AUTHORITY 93,492.00 1,381.00 94,873.00 *** AP 00401540 06/26/2019 GRAINGER 1,436.61 733.84 2,170.45 *** AP 00401541 06/26/2019 GRAPHICS FACTORY PRINTING INC. 2,195.95 0.00 2,195.95 AP 00401542 06/26/2019 GRAYBAR ELECTRIC CO. 5,991.46 0.00 5,991.46 AP 00401543 06/26/2019 HAAKER EQUIPMENT CO 226.95 0.00 226.95 AP 00401544 06/26/2019 HAMILTON, MONIQUE 1,680.00 0.00 1,680.00 AP 00401545 06/26/2019 HAMPTON YOGA 1,125.00 0.00 1,125.00 AP 00401546 06/26/2019 HAULAWAY STORAGE CONTAINERS INC. 119.84 0.00 119.84 AP 00401547 06/26/2019 HEARTSAVERS LLC 264.00 0.00 264.00 User: VLOPEZ - VERONICA LOPEZ Page: 12 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 41 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire AP 00401548 06/26/2019 HEMPHILL, JEFFREY 172.39 0.00 AP 00401549 06/26/2019 HI WAY SAFETY INC 475.57 0.00 AP 00401550 06/26/2019 HMC ARCHITECTS 0.00 13,559.13 AP 00401551 06/26/2019 HOME DEPOT CREDIT SERVICES 1,479.76 0.00 AP 00401552 06/26/2019 HUBBERT, JAMES LIDELL 84.00 0.00 AP 00401553 06/26/2019 INDERWEISCHE, MATT 891.00 0.00 AP 00401554 06/26/2019 INLAND DESERT SECURITY & COMMUNICATIONS INC 50.00 0.00 AP 00401556 06/26/2019 INLAND EMPIRE PROPERTY SERVICES INC 0.00 43,652.50 AP 00401557 06/26/2019 INSIGHT PUBLIC SECTOR INC 48,450.00 0.00 AP 00401558 06/26/2019 INTERSTATE BATTERIES 100.02 0.00 AP 00401559 06/26/2019 IRON MOUNTAIN OSDP 874.49 0.00 AP 00401560 06/26/2019 JEEP CHRYSLER OF ONTARIO INC 2,621.79 0.00 AP 00401561 06/26/2019 JOHNNY ALLEN TENNIS ACADEMY 856.80 0.00 AP 00401562 06/26/2019 KIM, JIN 128.00 0.00 AP 00401563 06/26/2019 KINETIC LIGHTING INC 48.00 0.00 AP 00401564 06/26/2019 KVAC ENVIRONMENTAL SERVICES INC 1,145.00 1,123.50 AP 00401565 06/26/2019 LATREACE, RAINEY 368.00 0.00 AP 00401566 06/26/2019 LAYNE, TAMARA 883.54 0.00 AP 00401567 06/26/2019 LEVERAGE INFORMATION SYSTEMS INC 2,940.67 0.00 AP 00401568 06/26/2019 LOZANO SMITH LLP 12,002.00 0.00 AP 00401569 06/26/2019 MANAGEMENT PARTNERS INC 7,500.00 0.00 AP 00401570 06/26/2019 MARIPOSA LANDSCAPES INC 5,185.51 0.00 AP 00401571 06/26/2019 MARTINEZ, ALEC 875.52 0.00 AP 00401572 06/26/2019 MATLOCK DESIGN BUILD INC 3,660.00 0.00 AP 00401573 06/26/2019 MCMASTER CARR SUPPLY COMPANY 214.86 0.00 AP 00401574 06/26/2019 MESSIEN, MICHELLE 250.00 0.00 AP 00401575 06/26/2019 MONTGOMERY HARDWARE CO 2,612.44 0.00 AP 00401576 06/26/2019 MORRIS, RICHARD 36.00 0.00 AP 00401577 06/26/2019 MOUNTAIN VIEW SMALL ENG REPAIR 2,320.11 0.00 AP 00401578 06/26/2019 MUSIC AND THEATRE COMPANY LLC, THE 6,500.00 0.00 AP 00401579 06/26/2019 NAPA AUTO PARTS 198.04 3.44 AP 00401580 06/26/2019 NATIONAL SAFETY COUNCIL 1,202.13 0.00 AP 00401581 06/26/2019 NATTABI, LYDIA 250.00 0.00 AP 00401582 06/26/2019 NEIGHBORS, ZACK 63.68 0.00 AP 00401583 06/26/2019 NLAB CONCEPTS INC 3,200.00 0.00 AP 00401584 06/26/2019 NUNEZ, CLAUDIA 293.56 0.00 AP 00401585 06/26/2019 OCCUPATIONAL HEALTH CTRS OF CA 2,453.50 0.00 AP 00401586 06/26/2019 OMNI HOTELS & RESORTS 8,373.38 0.00 AP 00401587 06/26/2019 ONTARIO WINNELSON CO 1,567.98 0.00 AP 00401588 06/26/2019 ONWARD ENGINEERING 5,470.00 0.00 AP 00401589 06/26/2019 OPTION ONE PLUMBING 83.00 0.00 AP 00401590 06/26/2019 ORIEL, JASMIN 102.08 0.00 AP 00401591 06/26/2019 ORKIN PEST CONTROL 926.20 82.78 AP 00401592 06/26/2019 ORONA, PATRICIA 920.00 0.00 AP 00401593 06/26/2019 OTT, LAURA 1,062.00 0.00 AP 00401594 06/26/2019 OTT, SHARON 486.00 0.00 AP 00401595 06/26/2019 PACIFIC FIRE SUPRESSION INC 131.00 0.00 Amount 172.39 475.57 13,559.13 1,479.76 84.00 891.00 50.00 43,652.50 48,450.00 100.02 874.49 2,621.79 856.80 128.00 48.00 2,268.50 *** 368.00 883.54 2,940.67 12,002.00 7,500.00 5,185.51 875.52 3,660.00 214.86 250.00 2,612.44 36.00 2,320.11 6,500.00 201.48 1,202.13 250.00 63.68 3,200.00 293.56 2,453.50 8,373.38 1,567.98 5,470.00 83.00 102.08 1,008.98 920.00 1,062.00 486.00 131.00 *** User: VLOPEZ - VERONICA LOPEZ Page: 13 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 42 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401596 06/26/2019 PACIFIC UTILITY INSTALLATION INC 4,500.00 0.00 4,500.00 AP 00401597 06/26/2019 PADILLA, SAMANTHA 131.76 0.00 131.76 AP 00401598 06/26/2019 PAPAZOGLU, NORAY 21.60 0.00 21.60 AP 00401599 06/26/2019 PAPE GROUP INC, THE 1,753.25 0.00 1,753.25 AP 00401600 06/26/2019 PEP BOYS 47.00 0.00 47.00 AP 00401601 06/26/2019 PETERSON FAMILY TRUST 197.00 0.00 197.00 AP 00401602 06/26/2019 PETES ROAD SERVICE INC 487.44 0.00 487.44 AP 00401603 06/26/2019 POTAIN, JOSE 109.27 0.00 109.27 AP 00401604 06/26/2019 QUINN COMPANY 49.94 0.00 49.94 AP 00401605 06/26/2019 R AND R AUTOMOTIVE 704.38 0.00 704.38 AP 00401606 06/26/2019 RAMOS, JESUS 33.00 0.00 33.00 AP 00401607 06/26/2019 RAYKER INC 162.80 0.00 162.80 AP 00401608 06/26/2019 RBM LOCK AND KEY SERVICE 96.98 0.00 96.98 AP 00401609 06/26/2019 RDO EQUIPMENT COMPANY 81.95 0.00 81.95 AP 00401610 06/26/2019 RED HAWK FENCE & ENVIRONMENTAL SERVICES 664.01 0.00 664.01 AP 00401611 06/26/2019 RICHARDS WATSON AND GERSHON 46,816.36 0.00 46,816.36 AP 00401612 06/26/2019 RIGLEMAN, ENCARNACION ONTIVEROS 160.00 0.00 160.00 AP 00401613 06/26/2019 RODAS' AUTO REPAIR 474.88 0.00 474.88 AP 00401614 06/26/2019 RODRIGUEZ, EUGENIO 99.91 0.00 99.91 AP 00401615 06/26/2019 ROTO ROOTER 3,114.20 0.00 3,114.20 AP 00401616 06/26/2019 S C C E ELECTRICAL SERVICES 470.00 0.00 470.00 AP 00401617 06/26/2019 SAMS CLUB/SYNCHRONY BANK 68.41 0.00 68.41 AP 00401618 06/26/2019 SAN BERNARDINO CTY SUPERINTENDENT OF SCHOOLS 825.00 0.00 825.00 AP 00401619 06/26/2019 SBC TREASURER TAX COLLECTOR 300.00 0.00 300.00 AP 00401620 06/26/2019 SC FUELS 23,211.58 0.00 23,211.58 AP 00401621 06/26/2019 SC FUELS 530.58 0.00 530.58 AP 00401622 06/26/2019 SCOTT, MICHAEL 1,383.67 0.00 1,383.67 AP 00401623 06/26/2019 SEQUEL CONTRACTORS INC 284,569.08 0.00 284,569.08 AP 00401624 06/26/2019 SHOETERIA 169.70 0.00 169.70 AP 00401625 06/26/2019 SIGN SHOP, THE 468.71 0.00 468.71 AP 00401626 06/26/2019 SILVER & WRIGHT LLP 21,476.61 0.00 21,476.61 AP 00401627 06/26/2019 SIMONE, DEAN 1,500.00 0.00 1,500.00 AP 00401628 06/26/2019 SNAWDER, RICK 0.00 324.00 324.00 AP 00401633 06/26/2019 SOUTHERN CALIFORNIA EDISON 19,231.11 1,206.47 20,437.58 *** AP 00401634 06/26/2019 STOR'EM SELF STORAGE 560.00 0.00 560.00 AP 00401635 06/26/2019 STOTZ EQUIPMENT 606.58 0.00 606.58 AP 00401636 06/26/2019 SYSCO LOS ANGELES INC 737.10 0.00 737.10 AP 00401637 06/26/2019 SYSTEMS SOURCE INC 954.65 0.00 954.65 AP 00401638 06/26/2019 T & G ROOFING COMPANY INC 511.00 0.00 511.00 AP 00401639 06/26/2019 THE COUNSELING TEAM INTERNATIONAL 0.00 300.00 300.00 AP 00401640 06/26/2019 TORO TOWING 550.00 0.00 550.00 AP 00401641 06/26/2019 TRACEY, VAL 168.00 0.00 168.00 AP 00401642 06/26/2019 TYUS, IDA 726.00 0.00 726.00 AP 00401643 06/26/2019 U.S. BANK PARS ACCT #6746022500 1,085.14 0.00 1,085.14 AP 00401644 06/26/2019 U.S. BANK PARS ACCT #6746022500 16,440.44 0.00 16,440.44 AP 00401645 06/26/2019 U.S. BANK PARS ACCT #6746022500 21,062.09 0.00 21,062.09 AP 00401646 06/26/2019 U.S. BANK PARS ACCT #6746022500 1,085.14 0.00 1,085.14 User: VLOPEZ - VERONICA LOPEZ Page: 14 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 43 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401647 06/26/2019 U.S. BANK PARS ACCT #6745033700 6,605.00 0.00 6,605.00 AP 00401648 06/26/2019 UNDERGROUND SVC ALERT OF SO CAL 153.55 0.00 153.55 AP 00401649 06/26/2019 UPS 459.64 0.00 459.64 AP 00401650 06/26/2019 UTILIQUEST 1,858.91 0.00 1,858.91 AP 00401651 06/26/2019 VELASTEGUI, SUSAN 107.12 0.00 107.12 AP 00401656 06/26/2019 VERIZON WIRELESS - LA 5,994.67 0.00 5,994.67 AP 00401657 06/26/2019 VERIZON WIRELESS - LA 661.32 0.00 661.32 AP 00401658 06/26/2019 VERIZON WIRELESS - LA 101.33 0.00 101.33 AP 00401659 06/26/2019 VICTOR MEDICAL COMPANY 7,158.40 0.00 7,158.40 AP 00401660 06/26/2019 VIKING PROCESSING CORP 41.73 0.00 41.73 AP 00401661 06/26/2019 VILLASENOR, ANA GEORGINA 1,000.00 0.00 1,000.00 AP 00401662 06/26/2019 WAXIE SANITARY SUPPLY 5,248.08 1,699.13 6,947.21 *** AP 00401663 06/26/2019 WILSON, ED 15.00 0.00 15.00 AP 00401664 06/26/2019 WINZER CORPORATION 0.00 152.20 152.20 AP 00401665 06/26/2019 YAMADA ENTERPRISES 17,013.63 0.00 17,013.63 AP 00401666 06/26/2019 YORK INDUSTRIES 310.32 0.00 310.32 AP 00401667 06/26/2019 YOUNG REMBRANDTS 346.20 0.00 346.20 AP 00401668 06/27/2019 ABC LOCKSMITHS 2,811.35 1,992.12 4,803.47 *** AP 00401669 06/27/2019 AIR EXCHANGE INC 0.00 2,030.40 2,030.40 AP 00401670 06/27/2019 AIRGAS USA LLC 174.77 0.00 174.77 AP 00401671 06/27/2019 DUNN EDWARDS CORPORATION 535.88 0.00 535.88 AP 00401672 06/27/2019 DUNN EDWARDS CORPORATION 200.09 0.00 200.09 AP 00401673 06/27/2019 EMCOR SERVICES 4,625.00 0.00 4,625.00 AP 00401674 06/27/2019 EWING IRRIGATION PRODUCTS 86.00 0.00 86.00 AP 00401675 06/27/2019 GENERATOR SERVICES CO 473.18 1,420.29 1,893.47 *** AP 00401676 06/27/2019 LENOVO (UNITED STATES) INC. 150.00 0.00 150.00 AP 00401677 06/27/2019 OFFICE DEPOT 4,139.17 0.00 4,139.17 AP 00401678 06/27/2019 PSA PRINT GROUP 1,912.86 0.00 1,912.86 AP 00401679 06/27/2019 SIEMENS MOBILITY INC 81,856.71 0.00 81,856.71 AP 00401680 06/27/2019 SITEONE LANDSCAPE SUPPLY LLC 1,362.31 0.00 1,362.31 AP 00401681 06/27/2019 TARGET SPECIALTY PRODUCTS 668.87 0.00 668.87 AP 00401682 06/27/2019 VISTA PAINT 61.48 0.00 61.48 AP 00401683 07/02/2019 AFLAC GROUP INSURANCE 24.58 0.00 24.58 AP 00401684 07/02/2019 AGUILERA, ISAIAH 350.00 0.00 350.00 AP 00401685 07/02/2019 CALIFORNIA, STATE OF 8.44 0.00 8.44 AP 00401686 07/02/2019 CALIFORNIA, STATE OF 314.11 0.00 314.11 AP 00401687 07/02/2019 CALIFORNIA, STATE OF 526.28 0.00 526.28 AP 00401688 07/02/2019 CALIFORNIA, STATE OF 250.00 0.00 250.00 AP 00401689 07/02/2019 CALIFORNIA, STATE OF 7.22 0.00 7.22 AP 00401690 07/02/2019 CORTEZ, VALENTIN B 500.00 0.00 500.00 AP 00401691 07/02/2019 GRANT III, VINCENT 350.00 0.00 350.00 AP 00401692 07/02/2019 GRANT MANAGEMENT USA 595.00 0.00 595.00 AP 00401693 07/02/2019 HEARTLAND EXPRESS INC OF IOWA 5,000.00 0.00 5,000.00 AP 00401694 07/02/2019 HOGUE, KEVIN 203.72 0.00 203.72 AP 00401695 07/02/2019 HUDSON AUDIO WORKS 3,200.00 0.00 3,200.00 AP 00401696 07/02/2019 JAMES D. ENGLISH & ASSOCIATES 598.00 0.00 598.00 AP 00401697 07/02/2019 JOHNSON, CHEARICE 350.00 0.00 350.00 User: VLOPEZ - VERONICA LOPEZ Page: 15 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 44 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401698 07/02/2019 MINH NGUYEN 100.00 0.00 100.00 AP 00401699 07/02/2019 PRE -PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00401700 07/02/2019 RANCHO CUCAMONGA CHAMBER OF COMMERCE 3,333.34 0.00 3,333.34 AP 00401701 07/02/2019 RANCHO CUCAMONGA TOWN SQUARE 4,316.66 0.00 4,316.66 AP 00401702 07/02/2019 SALAS, EDGAR A 400.00 0.00 400.00 AP 00401703 07/02/2019 SBPEA 1,945.85 0.00 1,945.85 AP 00401704 07/02/2019 SHERIFFS COURT SERVICES 100.00 0.00 100.00 AP 00401705 07/02/2019 SIPHOMSAY, SID 250.00 0.00 250.00 AP 00401706 07/02/2019 STEFFLER, BRANDON 203.72 0.00 203.72 AP 00401707 07/02/2019 SYMPRO INC 4,601.29 0.00 4,601.29 AP 00401708 07/02/2019 UNITED WAY 60.00 0.00 60.00 AP 00401709 07/02/2019 US POSTMASTER 11,000.00 0.00 11,000.00 AP 00401710 07/02/2019 WILSON ESTATES LLC 15,000.00 0.00 15,000.00 AP 00401711 07/02/2019 WINGSON, KYLE 350.00 0.00 350.00 AP 00401712 07/02/2019 YERO, ART 350.00 0.00 350.00 AP 00402060 07/03/2019 ACEY DECY EQUIPMENT INC. 134.13 0.00 134.13 AP 00402061 07/03/2019 ADVANCED UTILITY SYSTEMS CORP. 22,800.00 0.00 22,800.00 AP 00402062 07/03/2019 ALPHAGRAPHICS 102.94 0.00 102.94 AP 00402063 07/03/2019 ALTA LOMA DANCE ACADEMY 11,773.75 0.00 11,773.75 AP 00402064 07/03/2019 AMERICAN TRAINING RESOURCES INC 1,071.73 0.00 1,071.73 AP 00402065 07/03/2019 APPLE INC. 495.00 0.00 495.00 AP 00402066 07/03/2019 AQUABIO ENVIRONMENTAL TECHNOLOGIES INC. 1,250.00 0.00 1,250.00 AP 00402067 07/03/2019 ARCHITERRA DESIGN GROUP 17,433.54 0.00 17,433.54 AP 00402068 07/03/2019 ARSLAN, ALEXANDER 75.00 0.00 75.00 AP 00402069 07/03/2019 ASSI SECURITY 435.00 0.00 435.00 AP 00402070 07/03/2019 AUTO AND RV SPECIALISTS INC. 84.62 0.00 84.62 AP 00402071 07/03/2019 BAESA, MELISSA 198.00 0.00 198.00 AP 00402072 07/03/2019 BAJWA, SARVJEET SINGH 378.00 0.00 378.00 AP 00402073 07/03/2019 BARAJAS, FERNANDO 211.00 0.00 211.00 AP 00402074 07/03/2019 BAUER COMPRESSORS 0.00 4,805.24 4,805.24 AP 00402075 07/03/2019 BISHOP COMPANY 561.76 0.00 561.76 AP 00402076 07/03/2019 BLUM ELECTRIC 1,680.00 0.00 1,680.00 AP 00402077 07/03/2019 BRIGHTVIEW LANDSCAPE SERVICES INC. 16,797.50 0.00 16,797.50 AP 00402078 07/03/2019 C V W D 169.64 0.00 169.64 AP 00402080 07/03/2019 C V W D 19,982.26 173.09 20,155.35 *** AP 00402081 07/03/2019 CARTY, DIANE 462.00 0.00 462.00 AP 00402082 07/03/2019 CCS ORANGE COUNTY JANITORIAL INC. 2,549.04 0.00 2,549.04 AP 00402083 07/03/2019 CHAMPION AWARDS AND SPECIALTIES 121.22 0.00 121.22 AP 00402084 07/03/2019 CHAN, MICHAEL 0.00 52.29 52.29 AP 00402085 07/03/2019 CONSOLIDATED ELECTRICAL DISTR INC 1,522.96 0.00 1,522.96 AP 00402086 07/03/2019 CORDOVA, NICHOLAS 75.33 0.00 75.33 AP 00402087 07/03/2019 D AND K CONCRETE COMPANY 762.87 0.00 762.87 AP 00402088 07/03/2019 EMBROIDME 1,888.17 0.00 1,888.17 AP 00402089 07/03/2019 FABROS, RANEE 71.75 0.00 71.75 AP 00402090 07/03/2019 FACTORY MOTOR PARTS 0.00 1,305.73 1,305.73 AP 00402091 07/03/2019 FELICIANO, GASPAR ANTHONY 162.00 0.00 162.00 AP 00402092 07/03/2019 FIRE APPARATUS SOLUTIONS 0.00 1,418.43 1,418.43 User: VLOPEZ - VERONICA LOPEZ Page: 16 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 45 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00402093 07/03/2019 FORTIN LAW GROUP 41,856.92 0.00 41,856.92 AP 00402094 07/03/2019 FRANKLIN TRUCK PARTS 0.00 1,171.64 1,171.64 AP 00402095 07/03/2019 G AND M BUSINESS INTERIORS 12,195.09 0.00 12,195.09 AP 00402096 07/03/2019 GARCIA, JUSTINE 2,300.00 0.00 2,300.00 AP 00402097 07/03/2019 GEOGRAPHICS 477.50 0.00 477.50 AP 00402098 07/03/2019 GLADWELL GOVERNMENT SERVICES 2,880.00 0.00 2,880.00 AP 00402099 07/03/2019 GLOBAL ENVIRONMENTAL NETWORK INC. 2,400.00 0.00 2,400.00 AP 00402100 07/03/2019 GOLDEN SPIKE LEASING LLC 84.00 0.00 84.00 AP 00402101 07/03/2019 GRAINGER 8,085.65 39.87 8,125.52 *** AP 00402102 07/03/2019 GRANGER, DONALD 0.00 33.28 33.28 AP 00402103 07/03/2019 GRAPHICS FACTORY PRINTING INC. 1,088.82 0.00 1,088.82 AP 00402104 07/03/2019 GRAYBAR ELECTRIC CO. 895.09 0.00 895.09 AP 00402105 07/03/2019 HAULAWAY STORAGE CONTAINERS INC. 119.84 0.00 119.84 AP 00402106 07/03/2019 HERNANDEZ, VINCENT 1,500.00 0.00 1,500.00 AP 00402107 07/03/2019 HI WAY SAFETY INC 1,250.33 0.00 1,250.33 AP 00402108 07/03/2019 HYDRO TEK SYSTEMS INC 547.78 0.00 547.78 AP 00402109 07/03/2019 IBARRA, PATRICK 4,677.70 0.00 4,677.70 AP 00402110 07/03/2019 INLAND EMPIRE PROPERTY SERVICES INC 0.00 2,760.00 2,760.00 AP 00402111 07/03/2019 INLAND VALLEY COUNCIL OF CHURCHES 4,025.00 0.00 4,025.00 AP 00402112 07/03/2019 ISSA, HISHAM A 3,525.00 0.00 3,525.00 AP 00402113 07/03/2019 JACKSON, JAMAL T 198.00 0.00 198.00 AP 00402114 07/03/2019 JOHNSON, KEN 0.00 52.82 52.82 AP 00402115 07/03/2019 KEITH, JORRY 396.00 0.00 396.00 AP 00402116 07/03/2019 KIDS IMAGINE ENTERTAINMENT 1,661.16 0.00 1,661.16 AP 00402117 07/03/2019 LITTLE BEAR PRODUCTIONS 3,900.00 0.00 3,900.00 AP 00402118 07/03/2019 MALLORY SAFETY & SUPPLY LLC 2,943.12 0.00 2,943.12 AP 00402119 07/03/2019 MCI 33.06 0.00 33.06 AP 00402120 07/03/2019 MENDOZA, JANETTE 54.00 0.00 54.00 AP 00402121 07/03/2019 MIJAC ALARM COMPANY 0.00 2,148.00 2,148.00 AP 00402122 07/03/2019 MONTGOMERY HARDWARE CO 50.69 497.70 548.39 *** AP 00402123 07/03/2019 NEW COLOR SCREEN PRINTING & EMBROIDERY 1,396.44 0.00 1,396.44 AP 00402124 07/03/2019 NORMAN, BRETT 0.00 70.00 70.00 AP 00402125 07/03/2019 PW GILLIBRAND INC 2,857.05 0.00 2,857.05 AP 00402126 07/03/2019 RICHARDS WATSON AND GERSHON 0.00 1,000.00 1,000.00 AP 00402127 07/03/2019 RJM DESIGN GROUP INC 2,450.00 0.00 2,450.00 AP 00402128 07/03/2019 RODRIGUEZ, EUGENIO 117.48 0.00 117.48 AP 00402129 07/03/2019 SALAS, EDGAR A 1,000.00 0.00 1,000.00 AP 00402130 07/03/2019 SAMIEIVAFA, ALIMOHAMMAD 272.00 0.00 272.00 AP 00402131 07/03/2019 SAN BERNARDINO CO AUDITOR CONT 12,546.75 0.00 12,546.75 AP 00402132 07/03/2019 SAN BERNARDINO COUNTY SHERIFFS DEPT 2,967.60 0.00 2,967.60 AP 00402133 07/03/2019 SHRED PROS 783.00 0.00 783.00 AP 00402134 07/03/2019 SNAWDER, RICK 0.00 70.00 70.00 AP 00402141 07/03/2019 SOUTHERN CALIFORNIA EDISON 7,612.50 1,843.88 9,456.38 *** AP 00402142 07/03/2019 SOUTHERN CALIFORNIA EDISON 2,160.09 0.00 2,160.09 AP 00402143 07/03/2019 SOUTHERN CALIFORNIA EDISON 174.52 0.00 174.52 AP 00402144 07/03/2019 SPORTBALL 518.40 0.00 518.40 AP 00402145 07/03/2019 TADEO, HUGO 35.53 0.00 35.53 User: VLOPEZ - VERONICA LOPEZ Page: 17 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 46 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00402146 07/03/2019 TETRA TECH INC 4,993.50 0.00 4,993.50 AP 00402147 07/03/2019 ULINE 139.00 0.00 139.00 AP 00402148 07/03/2019 UNIVERSAL FLEET SUPPLY 0.00 52.20 52.20 AP 00402149 07/03/2019 UPS 57.52 0.00 57.52 AP 00402150 07/03/2019 UTILIQUEST 454.77 0.00 454.77 AP 00402151 07/03/2019 VALVERDE SCHOOL OF PERFORMING ARTS 34,832.00 0.00 34,832.00 AP 00402152 07/03/2019 VAN SCOYOC ASSOCIATES INC 8,000.00 0.00 8,000.00 AP 00402153 07/03/2019 VULCAN MATERIALS COMPANY 2,150.91 0.00 2,150.91 AP 00402154 07/03/2019 WALTERS WHOLESALE ELECTRIC CO 83.39 0.00 83.39 AP 00402155 07/03/2019 WAXIE SANITARY SUPPLY 4,843.60 0.00 4,843.60 AP 00402156 07/03/2019 WINZER CORPORATION 0.00 211.35 211.35 AP 00402157 07/03/2019 WORD MILL PUBLISHING 800.00 0.00 800.00 AP 00402158 07/03/2019 XEROX CORPORATION 700.72 0.00 700.72 AP 00402159 07/03/2019 YORK INDUSTRIES 1,726.76 0.00 1,726.76 AP 00402160 07/03/2019 WILSON ESTATES LLC 15,000.00 0.00 15,000.00 Total City: $4,666,993.83 Total Fire: $550,219.12 Grand Total: Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 18 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 47 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE WEEKLY CHECK REGISTERS FOR CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY IN THE AMOUNT OF $971.43 DATED JUNE 11, 2019 THROUGH JULY 08, 2019. RECOMMENDATION: Staff recommends Fire Board approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 So Ca Gas - Check Register Page 48 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT So Calif Gas Company Only. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401198 06/12/2019 SO CALIF GAS COMPANY 1,709.87 155.97 1,865.84 *** AP 00401406 06/19/2019 SO CALIF GAS COMPANY 973.46 0.00 973.46 AP 00401629 06/26/2019 SO CALIF GAS COMPANY 270.41 424.34 694.75 *** AP 00402135 07/03/2019 SO CALIF GAS COMPANY 10,332.98 391.12 10,724.10 *** Total City: $13,286.72 Total Fire: $971.43 Grand Total: $14,25 M. Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 07/11/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:56:45 Page 49 DATE: July 17, 2019 TO: President and Members of the Board of Directors FROM: Lori E. Sassoon, Deputy City Manager/Administrative Services INITIATED BY: Tamara L. Layne, Finance Director Sandra G. Ramirez, Management Analyst III SUBJECT: CONSIDERATION TO RECEIVE AND FILE CURRENT INVESTMENT SCHEDULE AS OF JUNE 30, 2019. RECOMMENDATION: Staff recommends that the President and Members of the Board of Directors receive and file the attached current investment schedule for the Rancho Cucamonga Fire Protection District as of June 30, 2019. = @] Kel af111"I The attached investment schedule as of June 30, 2019 reflects cash and investments managed by the Finance/Treasury Management Division and is in conformity with the requirements of California Government Code Section 53601 and the Rancho Cucamonga Fire Protection District's adopted Investment Policy as approved by the President and Members of the Board of Directors on February 20, 2019. ANALYSIS: The District's Treasurer is required to submit a quarterly investment report to the President and Members of the Board of Directors in accordance with California Government Code Section 53646. The quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the District Treasurer has elected to provide this report on a monthly basis. FISCAL IMPACT: None COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 - Portfolio Management - Portfolio Summary June 30, 2019 Page 50 O U V Q E 0 CD v = cc N O � 0 m L O a. cc 75O U. O a va w W (MO m C W M C� O CD O O R M a N O O N O f`i a co N 0 M M R p N N O M a r CN co M I Op O M 0 0 0 oD M M M co M p N N O ' M a M T M O) N 'C M N C� M 0 N e O cn O O O N O O r O O M 0 0 0 {y M O OD Co. O Co. O M M O M ccO M M O O 4 O W W O O CCL co m n a O w N cO O M N V' � c o C Y X41-. 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QJ J J J J ¢ J ¢ J J J J Q J ¢ J ¢ J J J Q J U v Q 0 It O O y W�� W����� W O C 0 C Z C ❑ ❑ ❑ O ❑ O ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ w w W w w W W W J 0 2 W ❑ A w W W w W W W W W W w w W W LL LL LL LL LL LL w LL LL LL LL LL w LL LL LL LL w LL LL LL w 8 # O N co C N O 06 �p IL C c O VO y C O -0C, n CO C O O (� N M u� CO n v n ao O N NM O M n n W a0 w n n w OO OO O W W O O CD CO W O O CO n n CIO W C �+ a 00 (O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CL Y C C m a �yj j O7 W 10 M o CV Q W N N O M W N N 1O O N W M N 00 O 5M }Y 0 04 m S Z❑ IX :3 0.> > W N a❑ Cf d C COO L . d C (p A LL O n 00 Cp ` !L LL LL a S Y�� QU Qa OUD W ¢¢ N N co m SM M W W W w W W W U' C7 U' U' (/) O U O < m n M O (p N A m Q¢¢¢ (7 U' (D 0 U' U' U' M M M M M M M O O O O aa �{ CO CO CO co f0 co co Cl) Cl) Cl) M Cl) M M M M fh C7 M M M M t0 M m co CO } fn LL C7 c7 Ch M M M M Ch M M M M C+� M M M a) Ch M Cl) Cl) Cl) waq It Q M t` C7 LL, ri o O LLI o a a g � a rn O O m Pag6 52 ° O N o CD W N r M o O o o co Go � o H 0 0 0 0 0 O W IL r f0 r N �O I N l0 r O r Q I I N � jlJ I N tND n Go C4 M x 7 Go OD O O O pO W M 01 M cq Y M O 'O O O O O M O O N V I 7 O O p O O O Q cowo ot N m co ck Ol M 2 LL A b N W A O o N N O M N N � O CD r j o o o o � o H 0 0 0 0 0 O W IL (n o po' o 0 0 Q � t0 N M jlJ J N n O o N N O M N N � O Fj O O Cl) 9 Page 53 CD r O cm H O pQp V) O (n O Q � O jlJ J N O x U W In W Q 2 LL W W M W Cl Ol : lA LLI m C ~ C W C W m W W 7 ) a C O CL V W rn 0 0 I r7 N 'C 'O 7 C Hm X O v CO w co LD ccoo N C 7 o M F- rn Fj O O Cl) 9 Page 53 M � W _W O < O OD E� O O C it N r N W G ` M � M a E Q = ggO 0 c 7 0 3 F— C cm m 3 o o o N m•t 0 Q � IL N va I � m ni O O M � 8 < O OD O O C it N O ggO 0 3 O C o o N N I O O O M 0 CD C N N O O z M LL z g LU z co O _ W Z J Q U co U) } WE Q a U O v', n U) LL 0 z m Z z � A' K U) a X O g O g C i U C lcq W C CL p c 1 0 c N CL o j ci N c 0 C O/ Q OO u}i O V U O a N (n m Q _ L LL d L. m W <% g 0 V W E �L ^D W Q W A` f+ U) se O C M U 3M cLLm O OCfl m0 N ch � nS U Q !�- f0 U O o U v O CL Co r^� L N i LL O w M 0 4) m-10, � ea O. a� �a v Q o O 1�o N U Cj V m U) U) m U O 0, (D :3 01) QULo Page 55 W E ^D W Q W A` C O p se O C M U 3M cLLm O OCfl m0 N ch � nS U Q !�- f0 U N D o U U) m U O 0, (D :3 01) QULo Page 55 o= C 0 }1 v as •i L r IL c) L ._ •L p LL M CU 0 0•o n v� 00 IL 0 v cu w o c 0 0 0 0 0 0 0 0 0 \ c \ \ o O o 0 0 0 0 0 0 0 0 LO d' OV M M N N O v `m m } v M fd N } M N c� a� } N t c O 2 N 7i N t C O 2 co N c 24 Page 56 DATE: July 17, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Alberto Espinoza, Interim Public Works Services Director Ivan Rojer, Fire Chief Dean Rodia, Parks and Landscape Superintendent SUBJECT: CONSIDERATION TO APPROVE THE RENEWAL OF CONTRACT NO. 17- 143 WITH MARIPOSA LANDSCAPES, INC. FOR LANDSCAPE MAINTENANCE AT JERSEY STATION (174)/TRAINING CENTER/FIRE SHOP AND BANYAN STATION (175), IN AN AMOUNT NOT TO EXCEED $48,350 FOR FY 2019/2020. RECOMMENDATION: Staff recommends the Board of Directors approve Amendment No. 4 to contract CO 17-143 with Mariposa Landscapes, Inc., extending the term of the professional services contract to June 30, 2020 for landscape maintenance at Jersey Station (174)/Training Center/Fire Shop and Banyan Station (175), in an amount not to exceed $48,350 for FY 2018/2019, and an estimated total contract value of $261,950 for the five years remaining on the contract; and authorize the City Manager to renew the contract annually. BACKGROUND: On June 21, 2017, the Board of Directors accepted the bids received for park mowing and facility landscape maintenance, and awarded contract CO 17-143 to Mariposa Landscapes, Inc. The term of the contract is one year, with the option to renew in one-year increments for a maximum of seven years through June 30, 2024. If approved, Amendment 4 to contract CO 17-143 will extend the term of the contract to June 30, 2020 with a 3.3% rate increase and no other changes to the scope of work or other terms and conditions. ANALYSIS: Mariposa Landscapes, Inc. has submitted a Letter of Intent expressing their desire to continue providing service to the Fire Protection District during 2019/2020 with a 3.3% rate increase. The requested increase is consistent with the change in the Los Angeles - Long Beach - Anaheim Consumer Price Index (CPI -U) for April. In anticipation of a possible request by the contractor for a Consumer Price Index (CPI -U) increase adjustment in future years, Staff has prepared the chart below to show the estimated annual funding breakdown. Please note this is only an estimate and the amounts listed below could vary. Page 57 Est. Annual Prior Year Increase Fiscal Year Costs (4%) Total Costs 2019/2020 $ 48,350 Page 57 2020/2021 $ 48,350 $ 1,940 $ 50,290 2021/2022 $ 50,290 $ 2,020 $ 52,310 2022/2023 $ 52,310 $ 2,100 $ 54,410 2023/2024 $ 54,410 $ 2,180 $ 56,590 Grand Total $ 261,950 Mariposa Landscapes, Inc. continues to provide great service to the District. To that end, staff recommends the Board of Directors approve the renewal of contract CO 17-143 effective July 1, 2019 and approve the spending limit of $48,350 for FY 2019/2020 and the estimated total contract value of $261,950 over the five years remaining on the contract. An additional $4,812,450 over five years for the maintenance of City landscapes will be considered separately by the City Council. FISCAL IMPACT: This contract price is within the approved landscape maintenance budget line item in Fire Fund 3281529 (Fire Facilities Maintenance) for FY 2019/2020. COUNCIL GOAL(S) ADDRESSED: The item addresses the City Council's goal of enhancing premier community status in our region by maintaining safe and aesthetically pleasing Fire facility landscape. ATTACHMENTS: Description Amendment 4 to CO 17-143 Page 58 Attachment 1 - Amendment 4 AMENDMENT NO. 4 to Professional Services Agreement (CO #17-143) between Mariposa Landscapes, Inc. (hereinafter Contractor) and City of Rancho Cucamonga (hereinafter "City") and Rancho Cucamonga Fire Protection District (hereinafter the "RCFPD") This Amendment No. 4 will serve to amend the Professional Services Agreement (hereinafter "Agreement"), CO# 17- 143 to incorporate the following: Item 1: The term of the agreement is hereby extended to June 30, 2020 in an amount that shall not exceed $888,500 for City facilities and $48,350 for RCFPD facilities during the period July 1, 2019 through June 30, 2020. Routine maintenance shall be performed at service level A per contract specifications. Said extension will be in accordance with contractor's letter of intent dated May 30, 2019, attached hereto as Exhibit A. This will be the third year of the agreement. Item 2: Increase monthly lump sum and unit costs for routine maintenance and extra work 3.3%. The new contract rates effective July 1, 2019 are attached hereto as Exhibit B. All other Terms and Conditions of the original Agreement CO# 17-143, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City and District no later than July 8, 2019. The City and RCFPD will process both copies for signature and provide Contractor with one (1) fully executed copy of the Amendment. Mariposa Landscapes, Inc. IM Name Date Title By: Name Date Title (two signatures required if corporation) City of Rancho Cucamonga By: Name Title Date Rancho Cucamonga Fire Protection District By: Name Title Date Page 59 M A R t P 0 S A L A N D S C A P E S I N C May 30, 2019 City of Rancho Cucamonga Public Works Services Department 14177 Frederick Street Rancho Cucamonga, CA 91730 Attn: Paul Fisher iubject: 2019-2020 Landscape Maintenance Contract Renewal for CO 17-140, C017-142, :017-143 and CO 18-030 Dear Mr. Fisher: This letter will serve as a formal request to extend our current landscape maintenance contract agreements for an additional year ending June 30, 2020. Mariposa would like to hereby request a 3.3% CPI based increase, to be equally applied to the current contract prices and extra work rates. This increase is based on the most recent publication for the month of April for the Los Angeles, Long Beach and Anaheim Index. If granted, the increase will become effective July 1, 2019. I would like to take this opportunity to thank you for allowing Mariposa Landscape, Inc. to provide quality landscape maintenance services to the City of Rancho Cucamonga. Sincerely, K" Antonio Karraa —Area Manager Mariposa Landscapes, Inc. antonio.karraa@mariposa-ca.com (626) 931 -6712 -cell <�19 TEL 800 • 794 • 9458 • FAX 626 • 960 • 8477 • www.mariposa-ca.com 6232 SANTOS DIAZ ST., IRWINDALE, CA 91702 • CA CONTRACTOR'S LIC # 592268 A, C-27, D-49 Our Core Values — Safety • Teamwork • Quality • Integrity Page 60 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Archibald Library Service Level A Quantity Unit Cost Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Irrigation Maintenance (901-5) 1 LS $ 35.3844 $ 35.38 $ 424.56 1 LS $ 35.3844 $ 35.38 $ 424.56 13,810 SF $ 0.0283 $ 390.82 $ 4,689.84 1 LS $ 162.7682 $ 162.77 $ 1,953.24 Hardscape Maintenance (901-6) 1 LS $ 84.9226 $ 84.92 $ 1,019.04 Total Cost at Service Level A $ 8,511.24 Service Level B Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Irrigation Maintenance (901-5) 1 LS $ 34.6339 $ 34.63 $ 415.56 1 LS $ 34.6339 $ 34.63 $ 415.56 13,810 SF $ 0.0276 $ 381.16 $ 4,573.92 1 LS $ 159.3156 $ 159.32 $ 1,911.84 Hardscape Maintenance (901-6) 1 LS $ 83.1212 $ 83.12 $ 997.44 Total Cost at Service Level B $ 8,314.32 Service Level C Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Irrigation Maintenance (901-5) 1 LS $ 32.7038 $ 32.70 $ 392.40 1 LS $ 32.7038 $ 32.70 $ 392.40 13,810 SF $ 0.0262 $ 361.82 $ 4,341.84 1 LS $ 150.4373 $ 150.44 $ 1,805.28 Hardscape Maintenance (901-6) 1 LS $ 78.4890 $ 78.49 $ 941.88 Total Cost at Service Level C $ 7,873.80 1of12 Page 61 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase FoothillQuantity Service Level A Unit Cost Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Irrigation Maintenance (901-5) 1 LS $ 107.3756 $ 107.38 $ 1,288.56 1 LS $ 161.0633 $ 161.06 $ 1,932.72 105,200 SF $ 0.0257 $ 2,703.64 $ 32,443.68 1 LS $ 536.8776 $ 536.88 $ 6,442.56 Hardscape Maintenance (901-6) 1 LS $ 268.4388 $ 268.44 $ 3,221.28 Trail Maintenance (901-7) 1 LS $ 536.8776 $ 536.88 $ 6,442.56 Trash Receptacle Maintenance (901-9) 1 LS $ 268.4388 $ 268.44 $ 3,221.28 Restroom Building Maintenance (901-10) 1 LS $ 805.3164 $ 805.32 $ 9,663.84 Total Cost at Service Level A $ 64,656.48 Service Level B Pest Control (901-1) 1 LS $ 105.4026 $ 105.40 $ 1,264.80 Tree Maintenance (901-2) 1 LS $ 158.1039 $ 158.10 $ 1,897.20 Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) 105,200 SF $ 0.0252 $ 2,651.04 $ 31,812.48 Irrigation Maintenance (901-5) 1 LS $ 527.0129 $ 527.01 $ 6,324.12 Hardscape Maintenance (901-6) 1 LS $ 263.5065 $ 263.51 $ 3,162.12 Trail Maintenance (901-7) 1 LS $ 527.0129 $ 527.01 $ 6,324.12 Trash Receptacle Maintenance (901-9) 1 LS $ 263.5065 $ 263.51 $ 3,162.12 Restroom Building Maintenance (901-10) 1 LS $ 790.5193 $ 790.52 $ 9,486.24 Total Cost at Service Level B $ 63,433.20 Service Level C Pest Control (901-1) 1 LS $ 98.9691 $ 98.97 $ 1,187.64 Tree Maintenance (901-2) 1 LS $ 148.4536 $ 148.45 $ 1,781.40 Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Irrigation Maintenance (901-5) 105,200 SF $ 0.0236 $ 2,482.72 $ 29,792.64 1 LS $ 494.8453 $ 494.85 $ 5,938.20 Hardscape Maintenance (901-6) 1 LS $ 247.4227 $ 247.42 $ 2,969.04 Trail Maintenance (901-7) 1 LS $ 494.8453 $ 494.85 $ 5,938.20 Trash Receptacle Maintenance (901-9) 1 LS $ 247.4227 $ 247.42 $ 2,969.04 Restroom Building Maintenance (901-10) 1 LS $ 742.2679 $ 742.27 $ 8,907.24 Total Cost at Service Level C $ 59,483.40 2of12 Page 62 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Park Service Level A QuantityLions Unit Cost Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Turf Maintenance (901-5) 1 LS $ 58.1162 $ 58.12 $ 697.44 1 LS $ 58.1162 $ 58.12 $ 697.44 23,330 SF $ 0.0611 $ 1,425.46 $ 17,105.52 33,565 SF $ 0.0156 $ 523.61 $ 6,283.32 Irrigation Maintenance (901-5) 1 LS $ 348.6971 $ 348.70 $ 4,184.40 Hardscape Maintenance (901-6) 1 LS $ 116.2324 $ 116.23 $ 1,394.76 Mulchscape Maintenance (901-8) 1,000 SF $ 0.2036 $ 203.60 $ 2,443.20 Trash Receptacle Maintenance (901-9) 1 LS $ 174.3486 $ 174.35 $ 2,092.20 Restroom Building Maintenance (901-10) 0 LS $ - $ - $ - Total Cost at Service Level A $ 34,898.28 Service Level B Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Turf Maintenance (901-5) 1 LS $ 57.0440 $ 57.04 $ 684.48 1 LS $ 57.0440 $ 57.04 $ 684.48 23,330 SF $ 0.0601 $ 1,402.13 $ 16,825.56 33,565 SF $ 0.0154 $ 516.90 $ 6,202.80 Irrigation Maintenance (901-5) 1 LS $ 342.2635 $ 342.26 $ 4,107.12 Hardscape Maintenance (901-6) 1 LS $ 114.0879 $ 114.09 $ 1,369.08 Trail Maintenance (901-7) 1,000 SF $ 0.1997 $ 199.70 $ 2,396.40 Trash Receptacle Maintenance (901-9) 1 LS $ 171.1318 $ 171.13 $ 2,053.56 Restroom Building Maintenance (901-10) 0 LS $ - $ - $ - Total Cost at Service Level B $ 34,323.48 Service Level C Pest Control (901-1) 1 LS $ 52.4976 $ 52.50 $ 630.00 Tree Maintenance (901-2) 1 LS $ 52.4976 $ 52.50 $ 630.00 Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) 23,330 SF $ 0.0552 $ 1,287.82 $ 15,453.84 Turf Maintenance (901-5) 33,565 SF $ 0.0141 $ 473.27 $ 5,679.24 Irrigation Maintenance (901-5) 1 LS $ 314.9854 $ 314.99 $ 3,779.88 Hardscape Maintenance (901-6) 1 LS $ 104.9952 $ 105.00 $ 1,260.00 Trail Maintenance (901-7) 1,000 SF $ 0.1839 $ 183.90 $ 2,206.80 Trash Receptacle Maintenance (901-9) 1 LS $ 157.4928 $ 157.49 $ 1,889.88 Restroom Building Maintenance (901-10) 0 LS $ - $ - $ - Total Cost at Service Level C $ 31,529.64 3of12 Page 63 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Resource Center Service Level A QuantityFamily Unit Cost Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Irrigation Maintenance (901-5) 1 LS $ 34.8483 $ 34.85 $ 418.20 1 LS $ 34.8483 $ 34.85 $ 418.20 13,360 SF $ 0.0289 $ 386.10 $ 4,633.20 1 LS $ 160.3020 $ 160.30 $ 1,923.60 Hardscape Maintenance (901-6) 1 LS $ 83.6359 $ 83.64 $ 1,003.68 Total Cost at Service Level A $ 8,396.88 Service Level B Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Irrigation Maintenance (901-5) 1 LS $ 34.1513 $ 34.15 $ 409.80 1 LS $ 34.1513 $ 34.15 $ 409.80 13,360 SF $ 0.0281 $ 375.42 $ 4,505.04 1 LS $ 157.0960 $ 157.10 $ 1,885.20 Hardscape Maintenance (901-6) 1 LS $ 81.9632 $ 81.96 $ 983.52 Total Cost at Service Level B $ 8,193.36 Service Level C Pest Control (901-1) 1 LS $ 31.4707 $ 31.47 $ 377.64 Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Irrigation Maintenance (901-5) 1 LS $ 31.4707 $ 31.47 $ 377.64 13,360 SF $ 0.0261 $ 348.70 $ 4,184.40 1 LS $ 144.7651 $ 144.77 $ 1,737.24 Hardscape Maintenance (901-6) 1 LS $ 75.5297 $ 75.53 $ 906.36 Total Cost at Service Level C $ 7,583.28 Park Service Level A QuantityEllena Unit Cost Turf Maintenance (901-5) 170,188 SF $ 0.0040 $ 680.75 $ 8,169.00 Total Cost at Service Level A $ 8,169.00 Service Level B Turf Maintenance (901-5) 170,188 SF $ 0.0040 $ 680.75 $ 8,169.00 Total Cost at Service Level B $ 8,169.00 Service Level C Turf Maintenance (901-5) 170,188 SF $ 0.0030 $ 510.56 $ 6,126.72 Total Cost at Service Level C $ 6,126.72 4of12 Page 64 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Park Service Level A QuantityKenyon Unit Cost Turf Maintenance (901-5) 215,814 SF $ 0.0040 $ 863.26 $ 10,359.12 Total Cost at Service Level A $ 10,359.12 Service Level B Turf Maintenance (901-5) 215,814 SF $ 0.0040 $ 863.26 $ 10,359.12 Total Cost at Service Level B $ 10,359.12 Service Level C Turf Maintenance (901-5) 215,814 SF $ 0.0030 $ 647.44 $ 7,769.28 Total Cost at Service Level C $ 7,769.28 ArborsVictoria Service Level A Quantity Unit Cost Turf Maintenance (901-5) 219,197 SF $ 0.0040 $ 876.79 $ 10,521.48 Total Cost at Service Level A $ 10,521.48 Service Level B Turf Maintenance (901-5) 219,197 SF $ 0.0040 $ 876.79 $ 10,521.48 Total Cost at Service Level B $ 10,521.48 Service Level C Turf Maintenance (901-5) 219,197 SF $ 0.0030 $ 657.59 $ 7,891.08 Total Cost at Service Level C $ 7,891.08 Groves Park Service Level A QuantityVictoria Unit Cost Turf Maintenance (901-5) 193,378 SF $ 0.0040 $ 773.51 $ 9,282.12 Total Cost at Service Level A $ 9,282.12 Service Level B Turf Maintenance (901-5) 193,378 SF $ 0.0040 $ 773.51 $ 9,282.12 Total Cost at Service Level B $ 9,282.12 Service Level C Turf Maintenance (901-5) 193,378 SF $ 0.0030 $ 580.13 $ 6,961.56 Total Cost at Service Level C $ 6,961.56 5of12 Page 65 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Park Service Level A QuantityVintage Unit Cost Turf Maintenance (901-5) 231,250 SF $ 0.0040 $ 925.00 $ 11,100.00 Total Cost at Service Level A $ 11,100.00 Service Level B Turf Maintenance (901-5) 231,250 SF $ 0.0040 $ 925.00 $ 11,100.00 Total Cost at Service Level B $ 11,100.00 Service Level C Turf Maintenance (901-5) 231,250 SF $ 0.0028 $ 647.50 $ 7,770.00 Total Cost at Service Level C $ 7,770.00 Park Service Level A QuantityWindrows Unit Cost Turf Maintenance (901-5) 276,078 SF $ 0.0040 $ 1,104.31 $ 13,251.72 Total Cost at Service Level A $ 13,251.72 Service Level B Turf Maintenance (901-5) 276,078 SF $ 0.0040 $ 1,104.31 $ 13,251.72 Total Cost at Service Level B $ 13,251.72 Service Level C Turf Maintenance (901-5) 276,078 SF $ 0.0030 $ 828.23 $ 9,938.76 Total Cost at Service Level C $ 9,938.76 6of12 Page 66 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Service Level A QuantityMetrolink Unit Cost Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Irrigation Maintenance (901-5) 1 LS $ 121.5937 $ 121.59 $ 1,459.08 1 LS $ 121.5937 $ 121.59 $ 1,459.08 47,650 SF $ 0.0292 $ 1,391.38 $ 16,696.56 1 LS $ 413.4183 $ 413.42 $ 4,961.04 Hardscape Maintenance (901-6) 1 LS $ 243.1873 $ 243.19 $ 2,918.28 Trash Receptacle Maintenance (901-9) 1 LS $ 145.9124 $ 145.91 $ 1,750.92 Total Cost at Service Level A $ 29,244.96 Service Level B Pest Control (901-1) 1 LS $ 135.2649 $ 135.26 $ 1,623.12 Tree Maintenance (901-2) 1 LS $ 135.2649 $ 135.26 $ 1,623.12 Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) 47,650 SF $ 0.0258 $ 1,229.37 $ 14,752.44 Irrigation Maintenance (901-5) 1 LS $ 459.9005 $ 459.90 $ 5,518.80 Hardscape Maintenance (901-6) 1 LS $ 270.5297 $ 270.53 $ 3,246.36 Trash Receptacle Maintenance (901-9) 1 LS $ 162.3179 $ 162.32 $ 1,947.84 Total Cost at Service Level B $ 28,711.68 Service Level C Pest Control (901-1) 1 LS $ 109.7989 $ 109.80 $ 1,317.60 Tree Maintenance (901-2) 1 LS $ 109.7989 $ 109.80 $ 1,317.60 Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) 47,650 SF $ 0.0264 $ 1,257.96 $ 15,095.52 Irrigation Maintenance (901-5) 1 LS $ 373.3160 $ 373.32 $ 4,479.84 Hardscape Maintenance (901-6) 1 LS $ 219.5977 $ 219.60 $ 2,635.20 Trash Receptacle Maintenance (901-9) 1 LS $ 131.7587 $ 131.76 $ 1,581.12 Total Cost at Service Level C $ 26,426.88 CoyoteQuantity Service Level A Unit Cost Turf Maintenance (901-5) 141,200 SF $ 0.0040 $ 564.80 $ 6,777.60 Total Cost at Service Level A $ 6,777.60 Service Level B Turf Maintenance (901-5) 141,200 SF $ 0.0040 $ 564.80 $ 6,777.60 Total Cost at Service Level B $ 6,777.60 Service Level C Turf Maintenance (901-5) 141,200 SF $ 0.0039 $ 550.68 $ 6,608.16 Total Cost at Service Level C $ 6,608.16 7of12 Page 67 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Park Service Level A QuantityMilliken Unit Cost Turf Maintenance (901-5) 109,121 SF $ 0.0041 $ 447.40 $ 5,368.80 Total Cost at Service Level A $ 5,368.80 Service Level B Turf Maintenance (901-5) 109,121 SF $ 0.0040 $ 436.48 $ 5,237.76 Total Cost at Service Level B $ 5,237.76 Service Level C Turf Maintenance (901-5) 109,121 SF $ 0.0030 $ 327.36 $ 3,928.32 Total Cost at Service Level C $ 3,928.32 View Park Service Level A QuantityMountain Unit Cost Turf Maintenance (901-5) 141,052 SF $ 0.0040 $ 564.21 $ 6,770.52 Total Cost at Service Level A $ 6,770.52 Service Level B Turf Maintenance (901-5) 141,052 SF $ 0.0040 $ 564.21 $ 6,770.52 Total Cost at Service Level B $ 6,770.52 Service Level C Turf Maintenance (901-5) 141,052 SF $ 0.0039 $ 550.10 $ 6,601.20 Total Cost at Service Level C $ 6,601.20 Park Service Level A QuantityLewis Unit Cost Turf Maintenance (901-5) 169,788 SF $ 0.0040 $ 679.15 $ 8,149.80 Total Cost at Service Level A $ 8,149.80 Service Level B Turf Maintenance (901-5) 169,788 SF $ 0.0040 $ 679.15 $ 8,149.80 Total Cost at Service Level B $ 8,149.80 Service Level C Turf Maintenance (901-5) 169,788 SF $ 0.0038 $ 645.19 $ 7,742.28 Total Cost at Service Level C $ 7,742.28 8of12 Page 68 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Park Service Level A QuantitySpruce Unit Cost Turf Maintenance (901-5) 152,868 SF $ 0.0040 $ 611.47 $ 7,337.64 Total Cost at Service Level A $ 7,337.64 Service Level B Turf Maintenance (901-5) 152,868 SF $ 0.0040 $ 611.47 $ 7,337.64 Total Cost at Service Level B $ 7,337.64 Service Level C Turf Maintenance (901-5) 152,868 SF $ 0.0030 $ 458.60 $ 5,503.20 Total Cost at Service Level C $ 5,503.20 Greenway Park Service Level A QuantityWest Unit Cost Turf Maintenance (901-5) 244,060 SF $ 0.0040 $ 976.24 $ 11,714.88 Total Cost at Service Level A $ 11,714.88 Service Level B Turf Maintenance (901-5) 244,060 SF $ 0.0040 $ 976.24 $ 11,714.88 Total Cost at Service Level B $ 11,714.88 Service Level C Turf Maintenance (901-5) 244,060 SF $ 0.0030 $ 732.18 $ 8,786.16 Total Cost at Service Level C $ 8,786.16 Etiwanda Creek Park Service Level A Quantity Unit Cost Turf Maintenance (901-5) 180,981 SF $ 0.0040 $ 723.92 $ 8,687.04 Total Cost at Service Level A $ 8,687.04 Service Level B Turf Maintenance (901-5) 180,981 SF $ 0.0040 $ 723.92 $ 8,687.04 Total Cost at Service Level B $ 8,687.04 Service Level C Turf Maintenance (901-5) 180,981 SF $ 0.0030 $ 542.94 $ 6,515.28 Total Cost at Service Level C $ 6,515.28 9of12 Page 69 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Park Service Level A QuantityGarcia Unit Cost Turf Maintenance (901-5) 167,511 SF $ 0.0040 $ 670.04 $ 8,040.48 Total Cost at Service Level A $ 8,040.48 Service Level B Turf Maintenance (901-5) 167,511 SF $ 0.0040 $ 670.04 $ 8,040.48 Total Cost at Service Level B $ 8,040.48 Service Level C Turf Maintenance (901-5) 167,511 SF $ 0.0030 $ 502.53 $ 6,030.36 Total Cost at Service Level C $ 6,030.36 Day Creek Park Service Level A Quantity Unit Cost Turf Maintenance (901-5) 189,229 SF $ 0.0040 $ 756.92 $ 9,083.04 Total Cost at Service Level A $ 9,083.04 Service Level B Turf Maintenance (901-5) 189,229 SF $ 0.0040 $ 756.92 $ 9,083.04 Total Cost at Service Level B $ 9,083.04 Service Level C Turf Maintenance (901-5) 189,229 SF $ 0.0030 $ 567.69 $ 6,812.28 Total Cost at Service Level C $ 6,812.28 Park Service Level A QuantityLegacy Unit Cost Turf Maintenance (901-5) 172,673 SF $ 0.0040 $ 690.69 $ 8,288.28 Total Cost at Service Level A $ 8,288.28 Service Level B Turf Maintenance (901-5) 172,673 SF $ 0.0040 $ 690.69 $ 8,288.28 Total Cost at Service Level B $ 8,288.28 Service Level C Turf Maintenance (901-5) 172,673 SF $ 0.0030 $ 518.02 $ 6,216.24 Total Cost at Service Level C $ 6,216.24 10 of 12 Page 70 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Olive Grove Park Service Level A Quantity Unit Cost Turf Maintenance (901-5) 273,961 SF $ 0.0040 $ 1,095.84 $ 13,150.08 Total Cost at Service Level A $ 13,150.08 Service Level B Turf Maintenance (901-5) 273,961 SF $ 0.0040 $ 1,095.84 $ 13,150.08 Total Cost at Service Level B $ 13,150.08 Service Level C Turf Maintenance (901-5) 273,961 SF $ 0.0030 $ 821.88 $ 9,862.56 Total Cost at Service Level C $ 9,862.56 Summit Park Service Level A QuantityRancho Unit Cost Turf Maintenance (901-5) 323,036 SF $ 0.0040 $ 1,292.14 $ 15,505.68 Total Cost at Service Level A $ 15,505.68 Service Level B Turf Maintenance (901-5) 323,036 SF $ 0.0040 $ 1,292.14 $ 15,505.68 Total Cost at Service Level B $ 15,505.68 Service Level C Turf Maintenance (901-5) 323,036 SF $ 0.0030 $ 969.11 $ 11,629.32 Total Cost at Service Level C $ 11,629.32 11 of 12 Page 71 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Station 175 Service Level A QuantityFire Unit Cost Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Turf Maintenance (901-5) 1 LS $ 64.7642 $ 64.76 $ 777.12 1 LS $ 64.7642 $ 64.76 $ 777.12 20,770 SF $ 0.0344 $ 714.49 $ 8,573.88 4,600 SF $ 0.0451 $ 207.46 $ 2,489.52 Irrigation Maintenance (901-5) 1 LS $ 155.4340 $ 155.43 $ 1,865.16 Hardscape Maintenance (901-6) 1 LS $ 90.6699 $ 90.67 $ 1,088.04 Total Cost at Service Level A $ 15,570.84 Service Level B Pest Control (901-1) 1 LS $ 63.4775 $ 63.48 $ 761.76 Tree Maintenance (901-2) 1 LS $ 63.4775 $ 63.48 $ 761.76 Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Turf Maintenance (901-5) 20,770 SF $ 0.0337 $ 699.95 $ 8,399.40 4,600 SF $ 0.0443 $ 203.78 $ 2,445.36 Irrigation Maintenance (901-5) 1 LS $ 152.3460 $ 152.35 $ 1,828.20 Hardscape Maintenance (901-6) 1 LS $ 88.8685 $ 88.87 $ 1,066.44 Total Cost at Service Level B $ 15,262.92 Service Level C Pest Control (901-1) 1 LS $ 58.9740 $ 58.97 $ 707.64 Tree Maintenance (901-2) 1 LS $ 58.9740 $ 58.97 $ 707.64 Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) 20,770 SF $ 0.0313 $ 650.10 $ 7,801.20 Turf Maintenance (901-5) 4,600 SF $ 0.0412 $ 189.52 $ 2,274.24 Irrigation Maintenance (901-5) 1 LS $ 141.5376 $ 141.54 $ 1,698.48 Hardscape Maintenance (901-6) 1 LS $ 82.5636 $ 82.56 $ 990.72 Total Cost at Service Level C $ 14,179.92 Station 174, 11297 Jersey Blvd. QuantityFire Unit Cost Landscape Maintenance Services 1 LS $ 1,131.14 $ 1,131.14 $ 13,573.68 Extra Work Schedule Hourly Labor Rate Including Overhead Unit Unit Cost General Laborer HR $ 37.53 Skilled Laborer HR $ 42.90 Irrigation Repair Technician HR $ 51.48 Licensed or Certified Chemical Applicator HR $ 58.98 12 of 12 Page 72 DATE: July 17, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Alberto Espinoza, Interim Public Works Services Director Ivan Rojer, Fire Chief SUBJECT: CONSIDERATION TO APPROVE THE RENEWAL OF CONTRACT CO 16-114 WITH EMCOR SERVICES/MESA ENERGY SYSTEMS FOR CITYWIDE HVAC MAINTENANCE AND REPAIR SERVICES, IN AN AMOUNT NOT TO EXCEED $52,200 FOR FY 2019/2020. RECOMMENDATION: Staff recommends the Board of Directors approve Amendment No. 5 to contract CO 16-114 with EMCOR Services/Mesa Energy Systems extending the term of the contract to June 30, 2020, in an amount not to exceed $52,200 for FY 2019-2020, and an estimated total contract amount of $162,960 over the three years remaining on the contract; and authorize the City Manager to renew the contract annually. BACKGROUND: On April 20, 2016, the Board of Directors accepted the bids received for citywide HVAC maintenance and repairs, and awarded contract CO 16-114 to EMCOR Services/Mesa Energy Systems. The term of the contract is one year, with the option to renew in one-year increments for a maximum of six years through June 30, 2022. If approved, Amendment 5 to contract CO 16-114 will extend the term of the contract to June 30, 2020 with a 3% rate increase and no changes to the scope of work or other terms and conditions. ANALYSIS: EMCOR/Mesa has submitted a Letter of Intent expressing their desire to continue providing service to the City and Fire District during 2019/2020 with a 3% average increase to current rates. In anticipation of a possible request by the contractor for a Consumer Price Index (CPI -U) increase adjustment in future years, below is a chart to show the estimated annual funding breakdown. Please note this is only an estimate and the amounts listed below could vary. Prior Year Fiscal Year Costs Est. Annual Increase (4%) Total Costs 2019/2020 $ 52,200 2020/2021 $ 52,200 $ 2,090 $ 54,290 2021/2022 $ 54,290 $ 2,180 $ 56,470 Grand Total $ 162,960 Page 73 EMCOR/Mesa Energy Systems provides great service for the Fire District and is very knowledgeable of all the District's HVAC equipment. To that end, staff recommends the Board of Directors approve the renewal of contract CO 16-114 effective July 1, 2019 and approve the spending limit of $52,200 for FY 2019/2020 and the estimated total contract amount of $162,960 over the three years remaining on the contract. An additional $1,521,840 over three years for HVAC maintenance and repair services for City facilities will be considered separately by the City Council. FISCAL IMPACT: The contract price is within the contract services budget line items in the adopted budget for FY 2019/2020. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council Goal of Enhancing Premier Community Status and Public Safety by ensuring City and Fire District facilities are properly maintained. ATTACHMENTS: Description Amendment 5 to CO 16-114 Page 74 Attachment 1 - Amendment 5 AMENDMENT NO. 5 to Professional Services Agreement (CO #16-114) between EMCOR Services / Mesa Energy Systems (hereinafter Contractor) and City of Rancho Cucamonga (hereinafter "City") and the Rancho Cucamonga Fire Protection District (hereinafter the "RCFPD") This Amendment No. 5 will serve to amend the Professional Services Agreement (hereinafter "Agreement"), CO# 16- 114 to incorporate the following: Item 1: Extend the term of the contract to June 30, 2020 in an amount not to exceed $539,704 for the period July 1, 2019 through June 30, 2020 ($487,510 for routine maintenance and extra work in City facilities and $52,200 for routine maintenance and extra work in RCFPD facilities). Said extension will be in accordance with contractor's letter of intent dated May 14, 2019, attached hereto as Exhibit A and contract unit pricing attached hereto as Exhibit B. All other Terms and Conditions of the original Agreement CO# 16-114, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City and District no later than July 8, 2019. The City and RCFPD will process both copies for signature and provide Contractor with one (1) fully executed copy of the Amendment. EMCOR Services / Mesa Energy Systems Name Date City of Rancho Cucamonga Name Title Title Date City of Rancho Cucamonga Fire Protection District By: By: Name Date Name Date Title Title (two signatures required if corporation) Last Revised: 09/28/2012 Page I of 2 Page 75 �►RServices Exhibit A Mesa Energy Sj sfams, Inc - 2 CROMWELL • IRVINE, CA 92618 • (949) 460-0460 • FAX (949) 460-8833 LICENSE #611215 (B, C-4, C-10, C-20, C36, C38) 5/14/2019 Paul Fisher Management Analyst I City of Rancho Cucamonga 8794 Lion Street Rancho Cucamonga, CA 91730 Dear Paul EMCOR Service appreciates the opportunity the City of Rancho Cucamonga has given us to perform the maintenance at your facilities for the past several years. EMCOR is requesting the existing Maintenance Contract Agreement between the City of Rancho Cucamonga and EMCOR be renewed for another year beginning July 1, 2019. Please see the attached revised billing breakdown. Please accept this correspondence as our request to continue the contract and our Letter of Intent to honor the content and cost of the contract as stated in the existing agreement. EMCOR Service thanks you for the opportunity to serve your HVAC needs. If you have any questions or desire further information, please feel free to contact me at 949-460-4660. Sincerely, EMCOR Services, Mesa Energy Systems, Inc. David Geith Director of Service SAN DIEGO • IRVINE • SAN FERNANDO VALLEY / VENTURA • BAKERSFIELD • FRESNO • SACRAMENTO • SANTA MARIA • SAN FRANCISCO • PHOENIX • LAS VEGAS • RENO ��jj��� 0-w Page 76 Vendor: EMCOR Services / Mesa Energy Systems, Inc. Contract No: CO 16-114 Project: Citywide HVAC & R Maintenance and Repair Services Subject: Pricing for Fiscal Year 2019-2020 Abbreviations: LA = tach, M = Monthly, SA = Semi-annually, Q = Quarterly Routine Maintenance and Repair (Section 903 and Section 906, Schedule 2) and Water Treatment (Section 904) ....._.............................................. Loc. No. Facility Exhibit B Qty! Unit I Frequency ! Unit Cost ! Annual Cost 1. Animal Care & Adoption Center, 11780 Arrow Rte. 12 EA M 2. Archibald Library, 7368 Archibald Ave. 12 EA M 3. ................................................................................................................ Central Park, 11200 Base Line Rd. 12 EA M ...... 4. ................................................................................................................ City Hall/Public Safety, 10500/10510 Civic Center Drive 12 EA M 5. Family Resource Center, 9791 Arrow Rt. 12 EA M 6. ...................................................................................... Fleet Services, 9153 9Th Street. 12 EA M 7. ............................................................................... Household Hazardous Waste, 8800 Hellman Ave. 12 EA M 8. .................................................................... Lions East, 9191 Base Line Rd. 12 EA M 9. .......................................... Lions West, 9161 Base Line Rd. 12 .............. EA M .... 10. ....................................................................... Public Works Service Center, 8794 Lion Street 12 .............. EA M 11. ............... . .................... RC Sports Center, 8303 Rochester Ave. 12 EA M 12. Stadium Complex, 8408 Rochester Ave. 12 EA M 13. ............................................................................ Victoria Gardens Cultural Center, 12505 Cultural Center Dr. 12 EA M ....... 14. .................................................................................................................... 'Victoria Gardens Police Substation, 7743 Kew St. .............................................................................................................................. 12 EA M ..... I.......... 15. R.C.M.U. Substation, 8313 Rochester Ave. 2 EA SA .... 16. ............................................................................................................................. All Risk Training Center, 11285 Jersey Blvd. 2 ................ EA SA 17. .......................... �. All Risk Training Center - Data Center, 11285 Jersey Blvd. 4 EA Q .... 18. ..................................... Fire Shop, 11271 Jersey Blvd. 2 EA SA 19. Fire Station 171, 6627 Amethyst St. 2 EA SA 20. Fire Station 172, 9612 San Bernardino Rd. 2 EA SA 21. ............................ ............. Fire Station 173, 12270 Firehouse Ct. 2 EA SA ......... 22. ........................................................................................................ Fire Station 174, 11297 Jersey Blvd. 2 € .............. EA SA ......... 23. .................................................................................................. Fire Station 175, 11108 Banyan St. 2 EA SA 24. ................................... . ......................................... Fire Station 176, 5840 East Ave. 2 EA SA 25. ......................................................... ..................................................... Fire Station 177, 9270 Rancho St. 2 EA SA Total Routine Maintenance and Repair (Section 903 and Section 906, Schedule 2) and Water Treatment (Section 904) $ 2,154.00 $ 25,848.00 ................... $ 709.00 $ 8,508.00 ........................... $ 1,609.00 $ 19,308.00 ........................... $ 3,910.00$ 46,920.00 .......... ................ $ 407.00 $ 4,884.00 ............. .................. $ 349.00 $ 4,188.00 ........... ........ $ 150.00 $ 1,800.00 ..................... .................. $ 233.00 $ 2,796.00 .................................. ............................. $ 539.00 $ 6,468.00 .................................. ............................. $ 2,275.00 $ 27,300.00 ....................... ................ $ 864.00 $ 10,368.00 ........................... ................ $ 1,119.00 $ 13,428.00 .............Y................... ................ $ 3,251.00 $ 39,012.00 .......... $ 136.00 $ 1,632.00 ........Y ................... .......................... $ 810.00 $ 1,620.00 .............Y................... ......................... $ 2,550.00 $ 5,100.00 ..................... .................. $ 1,452.00 $ 5,808.00 .............Y................. ...................... $ 1,180.00 $ 2,360.00 $ 766.00 $ 1,532.00 ............. $ 711.00 $ 1,422.00 $ 1,088.00 $ 2,176.00 ............................... ............................. $ 2,602.00 $ 5,204.00 ............................... ............................. $ 1,879.00 $ 3,758.00 ............................ ............. $ 770.00 $ 1,540.00 ............ $ 961.00 $ 1,922.00 $ 244,902.00 Automation System Maintenance ........................................................................................................ Unit Unit Cost ............................ 26. Regular Labor ................. Hour LOC.: Facility Qty Unit Frequency Unit Cost Annual Cost No. ................ Hour $ 236.90 23. Animal Care & Adoption Center - 11780 Arrow Rte. 12 EA M $ 652.00 $ ................. 7,824.00 24. Stadium Complex - 8408 Rochester Ave. .................. 12 EA M .................. $ 211.00 $ ..................... 2,532.00 25. Central Park, Lions East and West, and City Hall Lighting 12 EA M .................. $ 211.00 $ ........ 2,532.00 Total Automation System Maintenance $ 1,074.00 $ 12,888.00 Extra Work Schedule Unit Unit Cost ............................ 26. Regular Labor ................. Hour $ ................. 118.50 ................................ 27. After Hours Labor Hour $ 177.70 28. Holiday Labor ................ Hour $ 236.90 5/28/2019, 9:45 AM Page 77 DATE: July 17, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Alberto Espinoza, Interim Public Works Services Director Ivan Rojer, Fire Chief SUBJECT: CONSIDERATION TO APPROVE THE RENEWAL OF CONTRACT CO 18- 125 WITH FUEL EQUIPMENT SERVICES, INC. DBA FUEL SERV, FOR FUEL ISLAND AND FUEL AUTOMATION SYSTEM MAINTENANCE AND REPAIR SERVICES, IN AN AMOUNT NOT TO EXCEED $30,000 FOR FY 2019/2020. RECOMMENDATION: Staff recommends the City Council approve Amendment No. 2 to contract CO 18-125 with Fuel Equipment Services, Inc. DBA Fuel Serv, extending the term of the professional services contract to June 30, 2020, in an amount not to exceed $30,000 for FY 2019-2020, and an estimated total contract amount of $127,400 over the four years remaining on the contract; and authorize the City Manager to renew the contract annually. BACKGROUND: On October 17, 2018, the Board of Directors accepted the bids received for fuel island and fuel automation systems maintenance and repair services, and awarded contract CO 18-125 to Fuel Serv. The term of the contract is one year, with the option to renew in one-year increments for a maximum of five years through June 30, 2023. If approved, Amendment 2 to contract CO 18-125 will extend the term of the contract to June 30, 2020 with no changes to the pricing, scope of work or other terms and conditions. ANALYSIS: Fuel Sery has submitted a Letter of Intent expressing their desire to continue providing service to the City and Fire District during FY 2019/2020 with NO increase to current rates. In anticipation of a possible request by the contractor for a Consumer Price Index (CPI -U) increase adjustment in future years, the chart below was prepared to show the estimated annual funding breakdown. Please note this is only an estimate and the amounts listed below could vary. Prior Year Fiscal Year Costs Est. Annual Increase (4%) Total Costs 2019/2020 $ 30,000 2020/2021 $ 30,000 $ 1,200 $ 31,200 2021/2022 $ 31,200 $ 1,250 $ 32,450 2021/2022 $ 32,450 $ 1,300 $ 33,750 Page 78 Grand Total 1 $ 127,400 Fuel Sery continues to provide service meeting the needs of the City and Fire District as outlined in the contract documents. To that end, staff recommends the Board of Directors approve the renewal of contract CO 18-125 effective July 1, 2019 and approve the spending limit of $30,000 for FY 2019/2020 and the estimated total contract value of $127,400 over the four years remaining on the contract. An additional $89,190 over four years for fuel island and fuel automation systems maintenance and repair services for City facilities will be considered separately by the City Council. FISCAL IMPACT: The contract price is within the contract services budget line items in the adopted budget for FY 2019/2020. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal of enhancing premier community status and public safety by ensuring City and Fire District facilities are properly maintained. ATTACHMENTS: Description Amendment 2 to CO 18-125 Page 79 Attachment I - Amendment 2 AMENDMENT NO. 2 to Professional Services Agreement (CO 18-125) between Fuel Equipment Services, Inc. DBA Fuel Sery (hereinafter "Contractor") and City of Rancho Cucamonga (hereinafter "City") and the Rancho Cucamonga Fire Protection District (hereinafter the "RCFPD") This Amendment No. 2 will serve to amend the Professional Services Agreement (hereinafter "Agreement"), CO 18-125, to incorporate the following: Item 1: Extend the term of the contract to June 30, 2020 in an amount not to exceed $51,000 for the period July 1, 2019 through June 30, 2020 ($21,000 for routine maintenance and extra work in City facilities and $30,000 for routine maintenance and extra work in RCFPD facilities). Said extension will be in accordance with contractor's letter of intent dated May 23, 2019, attached hereto as Exhibit A and contract unit pricing attached hereto as Exhibit B. All other Terms and Conditions of the original Agreement CO#18-125, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than July 8, 2019. The City will process both copies for signature and provide Contractor with one (1) fully executed copy of the Amendment. Fuel Equipment Services, Inc. DBA Fuel Sery City of Rancho Cucamonga By: By: Name Date Name Date Title Title By: By: Name Date Name Date Title Title (two signatures required if corporation) Page 80 Exhibit A Fuel �Sery 5/23/2019 City of Rancho Cucamonga 8794 Lion St Rancho Cucamonga, CA 91730 Subject: 18-125 Fuel Island Maintenance Contract To whom it may concern, This is an letter of intent to honor existing pricing and contract with the City of Rancho Cucamonga going forward into fiscal yeare 2019/2020. Our existing rates will be held for a contract extension with the same terms of the existing contract. If you have any questions please contact us. Thank you, Robert Rodriguez President SPECIALIZING IN FLEET GARAGE AND FUELING EQUIPMENT 5196 Benito Street, Suite6, Montclair, CA 91763 Phone (800)581-3710 Fax (866) 999-6652 service(Vuelservinc.com License # 1007851 A/HAZ/C10 Page 81 Exhibit 6 Fuel Island Maintenance Rate Sheet (Rates effective through June 30, 2020) Quarterly Preventive Maintenance .............................................................................................................................................................................................................................................. .............. ....................... Location Quantity Unit Unit Cost Annual Cost Public Works Service Center, 9153 9th Street 4 .................... Lump Sum $ 800.00 $ 3,200.00 Stadium Complex, 8408 Rochester Avenue 4 Lump Sum $ 620.00 $ 2,480.00 Station 171, 6627 Amethyst Avenue ............................................................................................... 4 Lump Sum ......................... $ 400.00 $ 1,600.00 .............. Station 172, 9612 San Bernardino Road 4 Lump Sum $ 400.00 $ 1,600.00 Station 173, 12270 Firehouse Court 4 ...................... Lump Sum $ 620.00 $ 2,480.00 Station 174, 11297 Jersey Blvd. 4 Lump Sum $ 620.00 $ 2,480.00 Station 175, 11108 Banyan Street 4 Lump Sum $ 620.00 $ 2,480.00 Station 176, 5840 East Avenue 4 Lump Sum $ 450.00 $ 1,800.00 ................................................................................................. Station 177, 9270 Rancho Street 4 Lump Sum $ 450.00 .............. $ 1,800.00 Total: $ 19,920.00 Extra Work Labor and Materials ............. Description Unit Rate Labor - Regular Hourly Rate Hour $ 95.00 Labor - After Hours Rate, excluding City holidays Hour $ 120.00 Labor - Holiday Rate, City recognized holidays only Hour $ 120.00 Materials - Markup Percentage 15% Page 82 DATE: July 17, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Tamara L. Layne, Finance Director Noah Daniels, Finance Manager SUBJECT: CONSIDERATION OF A THREE (3) YEAR CONTRACT WITH LANCE, SOLL & LUNGHARD, LLP FOR PROFESSIONAL AUDITING SERVICES WITH THE OPTION TO RENEW THE CONTRACT FOR TWO (2) ADDITIONAL YEARS FOR A TOTAL OF FIVE (5) YEARS IN THE TOTAL AMOUNT OF $428,607. RECOMMENDATION: It is recommended that the Fire Board award and execute a three (3) year contract with Lance, Soll & Lunghard, LLP (LSL) for professional auditing services with the option to renew the contract for two (2) additional years, for a total of five years in the total amount of $428,607. BACKGROUND: The Government Finance Officers Association (GFOA) has long recommended that state and local governmental entities obtain independent audits of their financial statements performed in accordance with the appropriate professional auditing standards. Properly performed audits play a vital role in the public sector by helping to preserve the integrity of the public finance functions and by maintaining citizens confidence in their elected leaders. In order to be in line with the GFOA's Best Practice for Audit Procurement, the City released its first Request for Proposal (RFP) for Professional Auditing Services in February 2014. At the conclusion of the process, LSL was selected out of ten (10) proposals to continue providing professional auditing services for the City. A three (3) year contract was awarded with the option to renew the contract for two (2) additional years. The City's contract for professional auditing services expired with the successful delivery of audit reports for the fiscal year ended June 30, 2018, in March 2019. In April 2019, City staff posted a Request for Proposal (RFP) #18/19-027 to solicit professional auditing services from qualified audit firms. ANALYSIS: Six proposals were received from qualified audit firms in response to RFP #18/19-027. With guidance from the Procurement Division, a cross -departmental evaluation committee was formed and followed a structured approach to review and evaluate the proposals compared to the mandatory elements and technical qualifications identified in the RFP. The items assessed included: the audit firm's qualifications and experience; the ability to meet work plan and timelines; quality control; and experience with engagements and other municipal agencies similar to the City. The Procurement Division compiled the ratings and indicated the highest -ranked proposal, in all categories, was from Page 83 LSL After the proposals were ranked, the Procurement Division provided the Finance Department the consolidated ratings along with detailed cost proposals from each respondent. The highest -ranked audit firm based on the mandatory elements and technical qualification, LSL, had a total cost proposal that was comparable to the other firms. Staff requested and received a Best and Final Offer (BAFO) from LSL. There were no changes made to the technical proposal; however, there was a reduction to the cost proposal. LSL is a full-service Certified Public Accounting firm located in Brea, California. The firm's expertise is the performance of financial and compliance audits for all types of government agencies. The proposed engagement partner is Richard Kikuchi, CPA, and Quality Control Partner, Bryan Gruber, CPA. These members have decades of experience in public auditing and accounting for local government. FISCAL IMPACT: The all-inclusive fee for professional auditing services is $428,607, which is comprised of $255,017 for the three (3) fiscal years ending June 30, 2019, 2020 and 2021, and $173,590 for the two (2) optional fiscal years ending June 30, 2022 and 2023. At this time, City staff is requesting the following additional appropriations for FY 2019/20 for professional auditing services for the fiscal year ended June 30, 2019 in the total amount of $84,380: 0 1001001-5300 for $71,980 0 3281501-5300 for $6,660 • 1105208-5300 for $1,520 0 1130303-5300, 1152303-5300 and 1848303-5300, each for $700 0 1131303-5300, 113403-5300, 1136303-5300 and 1137303-5300, each for $530 Historically, staff has issued the purchase order (P.O.) for professional auditing services during the year to be audited as the interim fieldwork is typically completed prior to fiscal year end. For example, the P.O. for FY 2017/18 professional auditing services was issued in April 2018. However, due to the timing of the RFP, the award of the contract is occurring subsequent to fiscal year end. As such, the issuance of the P.O. must occur in FY 2019/20 even though the audit pertains to FY 2018/19, requiring an additional appropriation. The budget for audit services included in the Adopted FY 2019/20 Budget provides funding for the FY 2019/20 audit and should not be used to fund the contract for the FY 2018/19 audit. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal to ensure our premier community status by helping to preserve the integrity of the public finance functions and by maintaining citizens confidence in their elected leaders through a properly performed audit. ATTACHMENTS: Description Attachment 1 - Professional Services Agreement Page 84 Attachment 1 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made and entered into this 17th day of July, 2019, by and between the City of Rancho Cucamonga, a municipal corporation ("City") and Lance, Soll & Lunghard, LLP, a Limited -Liability Partnership ("Consultant"). RECITALS A. City has heretofore issued its request for proposals to perform the following professional services: Professional Auditing Services ("the Project"). B. Consultant has submitted a proposal to perform the professional services described in Recital "A", above, necessary to complete the Project. C. City desires to engage Consultant to complete the Project in the manner set forth and more fully described herein. D. Consultant represents that it is fully qualified and licensed under the laws of the State of California to perform the services contemplated by this Agreement in a good and professional manner. AGREEMENT NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. 1.1 Scope and Level of Services. Subject to the terms and conditions set forth in this Agreement, City hereby engages Consultant to perform all technical and professional services described in Recitals "A" and `B" above, including, but not limited to professional auditing services for the fiscal years June 30, 2019, 2020 and 2021, with options to renew for fiscal years June 30, 2022 and 2023, all as more fully set forth in the Consultant's proposal, dated May 23, 2019 and the Best and Final Offer dated June 26, 2019 and entitled "Scope of Work", attached hereto as Exhibit "A", and incorporated by reference herein. The nature, scope, and level of the services required to be performed by Consultant are set forth in the Scope of Work and are referred to herein as "the Services." In the event of any inconsistencies between the Scope of Work and this Agreement, the terms and provisions of this Agreement shall control. 1.2 Revisions to Scope of Work. Upon request of the City, the Consultant will promptly meet with City staff to discuss any revisions to the Project PSA with Professional Liability Insurance (non -design) Last Revised: 10/02/13 Vendor Initials Page 1 Page 85 desired by the City. Consultant agrees that the Scope of Work may be amended based upon said meetings, and, by amendment to this Agreement, the parties may agree on a revision or revisions to Consultant's compensation based thereon. A revision pursuant to this Section that does not increase the total cost payable to Consultant by more than ten percent (10%) of the total compensation specified in Section 3, may be approved in writing by City's City Manager without amendment. 1.3 Time for Performance. Consultant shall perform all services under this Agreement in a timely, regular basis consistent with industry standards for professional skill and care, and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in a "Schedule of Performance", if such Schedule is attached hereto as Exhibit `B". 1.4 Standard of Care. As a material inducement to City to enter into this Agreement, Consultant hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Consultant hereby covenants that it shall follow the customary professional standards in performing the Services. 1.5 Familiarity with Services. By executing this Agreement, Consultant represents that, to the extent required by the standard of practice, Consultant (a) has investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. Consultant represents that Consultant, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Consultant discover any latent or unknown conditions, which will materially affect the performance of services, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the City Representative. 2. Term of Agreement. The term of this Agreement shall be 3 year(s) and shall become effective as of the date of the mutual execution by way of both parties signature (the "Effective Date"). No work shall be conducted; service or goods will not be provided until this Agreement has been executed and requirements have been fulfilled. Parties to this Agreement shall have the option to renew in 2 year(s) increments to a total of 5 years, unless sooner terminated as provided in Section 14 herein. Options to renew are contingent upon the City Manager's approval, subject to pricing review, and in accordance to all Terms and Conditions stated herein unless otherwise provided in writing by the City. 3. Compensation. PSA with Professional Liability Insurance (non -design) Last Revised: 10/02/13 Vendor Initials Page 2 Page 86 3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A, provided, however, that full, total and complete amount payable to Consultant shall not exceed $255,017 (Two Hundred Fifty -Five Thousand Seventeen Dollars) for fiscal years June 30, 2019, 2020 and 2021, with options to renew for an additional $86,430 (Eighty -Six Thousand Four Hundred Thirty Dollars) for fiscal year June 30, 2022 and $87,160 (Eighty -Seven Thousand One Hundred Sixty Dollars) for fiscal year June 30, 2023, for a total of $428,607 (Four Hundred Twenty -Eight Thousand Six Hundred Seven Dollars), including all out of pocket expenses, unless additional compensation is approved by the City Manager or City Council. City shall not withhold any federal, state or other taxes, or other deductions. However, City shall withhold not more than ten percent (10%) of any invoice amount pending receipt of any deliverables reflected in such invoice. Under no circumstance shall Consultant be entitled to compensation for services not yet satisfactorily performed. The parties further agree that compensation may be adjusted in accordance with Section 1.2 to reflect subsequent changes to the Scope of Services. City shall compensate Consultant for any authorized extra services as set forth in Exhibit A. 4. Method of Payment. 4.1 Invoices. Consultant shall submit to City monthly invoices for the Services performed pursuant to this Agreement. The invoices shall describe in detail the Services rendered during the period and shall separately describe any authorized extra services. Any invoice claiming compensation for extra services shall include appropriate documentation of prior authorization of such services. All invoices shall be remitted to the City of Rancho Cucamonga, California. 4.2 City shall review such invoices and notify Consultant in writing within ten (10) business days of any disputed amounts. 4.3 City shall pay all undisputed portions of the invoice within thirty (30) calendar days after receipt of the invoice up to the not -to -exceed amounts set forth in Section 3. 4.4 All records, invoices, time cards, cost control sheets and other records maintained by Consultant relating to services hereunder shall be available for review and audit by the City. 5. Representatives. 5.1 City Representative. For the purposes of this Agreement, the contract administrator and City's representative shall be Tamara L. Layne, Finance Director, or such other person as designated in writing by the City ("City Representative"). It shall be Consultant's responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and Consultant shall refer any decisions that must be made by City to the City Representative. PSA with Professional Liability Insurance (non -design) Last Revised: 10102113 Vendor Initials Page 3 Page 87 Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. 5.2 Consultant Representative. For the purposes of this Agreement, Richard Kikuchi, CPA, Partner is hereby designated as the principal and representative of Consultant authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith ("Consultant's Representative"). It is expressly understood that the experience, knowledge, capability and reputation of the Consultant's Representative were a substantial inducement for City to enter into this Agreement. Therefore, the Consultant's Representative shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. Consultant may not change the Responsible Principal without the prior written approval of City. 6. Consultant's Personnel. 6.1 All Services shall be performed by Consultant or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City business license as required by the City's Municipal Code. 6.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 1.4. 6.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits, and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 6.4 Consultant shall indemnify, defend and hold harmless City and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant's violations of personnel practices and/or any violation of the California Labor Code. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Ownership of Work Product. PSA with Professional Liability Insurance (non -design) Last Revised: 10/02/13 Vendor Initials Page 4 '.E - :: 7.1 Ownership. All documents, ideas, concepts, electronic files, drawings, photographs and any and all other writings, including drafts thereof, prepared, created or provided by Consultant in the course of performing the Services, including any and all intellectual and proprietary rights arising from the creation of the same (collectively, "Work Product"), are considered to be "works made for hire" for the benefit of the City. Upon payment being made, and provided Consultant is not in breach of this Agreement, all Work Product shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Consultant under this Agreement shall, upon request, be made available to City. None of the Work Product shall be the subject of any common law or statutory copyright or copyright application by Consultant. In the event of the return of any of the Work Product to Consultant or its representative, Consultant shall be responsible for its safe return to City. Under no circumstances shall Consultant fail to deliver any draft or final designs, plans, drawings, reports or specifications to City upon written demand by City for their delivery, notwithstanding any disputes between Consultant and City concerning payment, performance of the contract, or otherwise. This covenant shall survive the termination of this Agreement. City's reuse of the Work Product for any purpose other than the Project, shall be at City's sole risk. 7.2. Assignment of Intellectual Property Interests: Upon execution of this Agreement and to the extent not otherwise conveyed to City by Section 7. 1, above, the Consultant shall be deemed to grant and assign to City, and shall require all of its subcontractors to assign to City, all ownership rights, and all common law and statutory copyrights, trademarks, and other intellectual and proprietary property rights relating to the Work Product and the Project itself, and Consultant shall disclaim and retain no rights whatsoever as to any of the Work Product, to the maximum extent permitted by law. City shall be entitled to utilize the Work Product for any and all purposes, including but not limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding and publicizing the Project or any aspect of the Project. 7.3 Title to Intellectual Property. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of the Work Product and/or materials produced under this Agreement, and that City has full legal title to and the right to reproduce any of the Work Product. Consultant shall defend, indemnify and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials, harmless from any loss, claim or liability in any way related to a claim that City's use is violating federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, software, equipment, devices or processes used or Vendor Initials PSA with Professional Liability Insurance (non -design) Page 5 Last Revised: 10102:73 Page 89 incorporated in the Services and materials produced under this Agreement. In the event City's use of any of the Work Product is held to constitute an infringement and any use thereof is enjoined, Consultant, at its expense, shall: (a) secure for City the right to continue using the Work Product by suspension of any injunction or by procuring a license or licenses for City; or (b) modify the Work Product so that it becomes non - infringing. This covenant shall survive the termination of this Agreement. 8. Status as Independent Contractor. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and to defend, indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. 9. Confidentiality. Consultant may have access to financial, accounting, statistical, and personnel data of individuals and City employees. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are confidential and shall not be disclosed by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement. This provision shall not apply to information in whatever form that is in the public domain, nor shall it restrict the Consultant from giving notices required by law or complying with an order to provide information or data when such an order is issued by a court, administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and reasonably necessary for the Consultant to defend itself from any legal action or claim. 10. Conflict of Interest. 10.1 Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant "financially interested" (as provided PSA with Professional Liability Insurance (non -design) Last Revised: 10102113 Vendor Initials Page 6 Page 90 in California Government Code § § 1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained. 10.2 Consultant further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Consultant has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift. 10.3 Consultant has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to, the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in subsection 10.1. 11. Indemnification. 11.1 Professional Services. In the connection with its professional services, the Consultant shall defend, indemnify, and hold the City, and its elected officials, officers, employees, servants, volunteers, and agents serving as independent contractors in the role of City officials, (collectively, "Indemnitees"), free and harmless with respect to any and all damages, liabilities, losses, reasonable defense costs or expenses (collectively, "Claims"), including but not limited to liability for death or injury to any person and injury to any property, to the extent the same arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant or any of its officers, employees, subcontractors, consultants, or agents in the performance of its professional services under this Agreement. Consultant shall pay all reasonable defense costs and expenses, including actual attorney's fees and experts' costs incurred in connection with such defense. 11.2 Other Indemnities. In connection with all Claims not covered by Section 11. 1, and to the maximum extent permitted by law, the Consultant shall defend, hold harmless and indemnify the Indemnitees with respect to any and all Claims including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the acts, omissions, activities or operations of Consultant or any of its officers, employees, subcontractors, subconsultants, or agents in the performance of this Agreement. Consultant shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City's choice, and shall pay all costs and expenses, including actual attorney's fees and experts' venaor inirwis PSA with Professional Liability Insurance (non -design) Page 7 Last Revised: 10/0273 Page 91 costs incurred in connection with such defense. The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this Agreement provided, however, that the Contractor shall have no obligation to indemnify for Claims arising out of the sole negligence or willful misconduct of any of the Indemnitees. 11.3 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. 11.4 Waiver of Right of Subrogation. Except as otherwise expressly provided in this Agreement, Consultant, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Consultant. 11.5 Survival. The provisions of this Section 11 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against Consultant shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision. 12. Insurance. 12.1 Liability Insurance. Consultant shall procure and maintain in full force and effect for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services hereunder by Consultant, and/or its agents, representatives, employees and subcontractors. 12.2 Minimum Scope of Insurance. Unless otherwise approved by City, coverage shall be at least as broad as: (1) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). (2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). (3) Worker's Compensation insurance as required by the State of California, and Employer's Liability Insurance. (4) Professional Liability insurance in a form approved by the City, having, at City's option, an extended reporting period of not less than three (3) years; or professional liability PSA with Professional Liability Insurance (non -design) Last Revised: 10/02;13 venaor inmais Page 8 Page 92 less than: insurance shall be maintained for a period of three (3) years after completion of the Services which shall, during the entire three (3) year period, provide protection against claims of professional negligence arising out of Consultant's performance of the Services and otherwise complying with all applicable provisions of this Section 12. The policy shall be endorsed to include contractual liability to the extent insurable. 12.3 Minimum Limits of Insurance. Consultant shall maintain limits no (1) Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. Commercial General Liability Insurance with a general aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit. (2) Automobile Liability: $2,000,000 per accident for bodily injury and property damage. (3) Employer's Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease and Workers' Compensation Insurance in the amount required by law. (4) Professional Liability: $1,000,000 per claim/aggregate. (5) The Insurance obligations under this agreement shall be the greater of (i) the Insurance coverages and limits carried by the Contractor; or (ii) the minimum insurance requirements shown in this Agreement. Any insurance proceeds in excess of the specified limits and coverage required which are applicable to a given loss, shall be available to the City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this Agreement. 12.4 Deductibles and Self -Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City and shall not reduce the limits of coverage. City reserves the right to obtain a full certified copy of any required insurance policy and endorsements. 12.5 Other Insurance Provisions. PSA with Professional Liability Insurance (non -design) Last Revised: 10/02,13 Vendor Initials Page 9 Page 93 (1) The commercial general liability and automobile liability policies are to contain the following provisions on a separate additionally insured endorsement naming the City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City officials as additional insureds as respects: liability arising out of activities performed by or on behalf of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; and/or automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no limitations on the scope of protection afforded to City, its officers, officials. Mlovees, designated volunteers or agents serving as independent contractors in the role of City officials which are not also limitations apylicable to the named insured. (2) For any claims related to this Agreement, Consultant's insurance coverage shall be primary insurance as respects City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City or officials. Any insurance or self- insurance maintained by City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials shall be excess of Consultant's insurance and shall not contribute with it. (3) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (4) Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Contractor shall forthwith obtain and submit proof of substitute insurance. Should Contractor fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Contractor's sole cost and expense. (5) Each insurance policy, required by this clause shall expressly waive the insurer's right of subrogation against PSA with Professional Liability Insurance (non -design) Last Revised: 10102113 Vendor Initials Page 10 Page 94 City and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials. (6) Each policy shall be issued by an insurance company approved in writing by City, which is admitted and licensed to do business in the State of California and which is rated ANN or better according to the most recent A.M. Best Co. Rating Guide. (7) Each policy shall specify that any failure to comply with reporting or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be provided. (8) Each policy shall specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys' fees, shall be paid in addition to and shall not deplete any policy limits. (9) Contractor shall provide any and all other required insurance, endorsements, or exclusions as required by the City in any request for proposals applicable to this Agreement. 12.6 Evidence of coverage. Prior to commencing performance under this Agreement, the Consultant shall furnish the City with certificates and original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement including (1) Additional Insured Endorsement(s), (2) Worker's Compensation waiver of subrogation endorsement, and (3) General liability declarations or endorsement page listing all policy endorsements. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the City before Consultant commences performance. If performance of this Agreement shall extend beyond one year, Consultant shall provide City with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance. 12.7 Contractor agrees to include in all contracts with all subcontractors performing work pursuant to this Agreement, the same requirements and provisions of this Agreement including the indemnity and insurance requirements to the extent they apply to the scope of any such subcontractor's work. Contractor shall require its subcontractors to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City pursuant to this Agreement, and to require each of its subcontractors to include these same provisions in its contract with any sub - subcontractor. PSA with Professional Liability Insurance (non -design) Last Revised: 10/02/13 Vendor Initials Page 11 Page 95 13. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation that City might require. City shall compensate Consultant for any litigation support services in an amount to be agreed upon by the parties. 14. Termination. City shall have the right to terminate this Agreement at any time for any or no reason on not less than ten (10) days prior written notice to Consultant. In the event City exercises its right to terminate this Agreement, City shall pay Consultant for any services satisfactorily rendered prior to the effective date of the termination, provided Consultant is not then in breach of this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation. City may terminate for cause following a default remaining uncured more than five (5) business days after service of a notice to cure on the breaching party. Consultant may terminate this Agreement for cause upon giving the City ten (10) business days prior written notice for any of the following: (1) uncured breach by the City of any material term of this Agreement, including but not limited to Payment Terms; (2) material changes in the conditions under which this Agreement was entered into, coupled with the failure of the parties to reach accord on the fees and charges for any Additional Services required because of such changes. 15. Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Consultant's and City's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth in this Section, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this Section. All notices shall be addressed as follows: If to City: Tamara L. Layne, Finance Director City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 If to Consultant: Richard Kikuchi, Partner Lance, Soll & Lunghard, LLP 203 N. Brea Boulevard, Suite 203 Brea, CA 92821 16. Non -Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, Vendor Initials PSA with Professional Liability Insurance (non -design) Page 12 Last Revised: 10/02/13 Page 96 marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 17. Assignment and Subcontracting. Consultant shall not assign or transfer any interest in this Agreement or subcontract the performance of any of Consultant's obligations hereunder without City's prior written consent. Except as provided herein, any attempt by Consultant to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. 18 Compliance with Laws. Consultant shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Consultant performs the Services. CONSULTANT is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, CONSULTANT agrees to fully comply with such Prevailing Wage Laws. The applicable prevailing wage rate determinations can be found at htlp://www.dir.ca.vov dlsr/DPreWageDetermination.htm CONSULTANT shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the Project site. CONSULTANT shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs of experts. PSA with Professional Liability Insurance (non -design) Last Revised: 10102113 Vendor Initials Page 13 Page 97 21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. 22. Applicable Law and Venue. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California. Venue for any action relating to this Agreement shall be in the San Bernardino County Superior Court. 23. Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement. 24. Entire Agreement. This Agreement consists of this document, and any other documents, attachments and/or exhibits referenced herein and attached hereto, each of which is incorporated herein by such reference, and the same represents the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. Consultant Name: Lance, Soll & Lunghard, LLP By: Name Date Title By: Name Date Title (two signatures required if corporation) PSA with Professional Liability Insurance (non -design) Last Revised: 10/02/13 City of Rancho Cucamonga By: Name Date Title City of Rancho Cucamonga Name Date Title Vendor Initials Page 14 Page 98 EXHIBIT A SCOPE OF SERVICES AUDIT PROPOSAL DATED MAY 23, 2019 BEST AND FINAL OFFER DATED JUNE 26, 2019 IN ACCORDANCE WITH RFP#18/19-027 PSA with Professional Liability Insurance (non -design) Last Revised: 10/02/13 Vendor Initials Page 15 Page 99 LSL**� *0 CPAs AND ADVISORS Proposal Presented to PREPARED BY. Lance, Soil & Lunghard, LLP Certified Public Accountants 203 N. Brea Blvd., Suite 203 Brea, CA 92821 (714)672-0022 CITY OF RANCHO CUCAMONGA PROPOSAL FOR AUDITING SERVICES CONTACT PERSON: Richard Kikuchi, CPA, Partner Richard.Kikuchi(c Islcpas.com (714) 672-0022 May 23, 2019 Focused on YOU www.lslcpas.com Page 100 L SL•':: COVER LETTER LANCE, SOLL & LUNGHARD, LLP (LSL) is pleased to respond to your request for proposal for auditing services. As a leader in the field of governmental accounting and auditing, we appreciate this opportunity to present our professional qualifications. Because of our extensive city government experience, dedication to excellence, and determination to retain the brightest talent, we hope you find that LSL is the most qualified accounting firm to provide professional audit services to the City of Rancho Cucamonga. We are committed to provide the services discussed in our proposal in accordance with your timetable. This proposal is a firm and irrevocable offer valid for 60 days for the fiscal years ending June 30, 2019 through June 30, 2021, with the option to renew the contract for two additional fiscal years. For purposes of this proposal, Richard Kikuchi, Partner is authorized to make representations for our firm. I can be reached at the address below or by phone at (714) 672-0022 or through email at rlchard.kikuchi.!"lslcpas.com. Very truly yours, Richard K. Kikuchi, CPA Engagement Partner www.lslcpas.com Page 101 LS000L• _. „c AND .._..,,Uma ADDITIONAL BENEFITS TO WORKING WITH LSL In today's environment, keeping up with the numerous accounting and regulatory changes can seem unmanageable. Finance departments are facing more complexity, risk, and change than ever before, and with less resources. As the industry continues to evolve, a strategic relationship with LSL can help you better manage these changes and be more equipped for the future. Training and communication is the bridge that connects us. We offer to our clients: 1) Annual Governmental Accounting Update Annually, we hold a half-day seminar providing an update to new accounting and regulatory standards impacting local governments. The goal is to provide useful relevant information that impacts your organization. 2) Annual Onsite Client Specific Training This is tailored training for your organization on topics that are most relevant and needed for you and your team. Topics may include fraud risk management, internal controls, accounting pronouncements, governmental accounting, and CAFR preparation. 3) Focused Topic Specific Webinars and Ongoing News & Alerts These discuss important topics effecting local governments sometimes need more attention and explanation. In addition to our annual update, our webinars and news offer a short -focused approach to these critical areas. 4) Meetings with Council & Committees We believe communication is the key to a successful relationship and offer two annual meetings with your City Council or Committees. Both meetings encourage dialogue between LSL and City Council during the preliminary and concluding segments of the audit. www.lslcpas.com Page 102 LS000L• TABLE OF CONTENTS EXECUTIVESUMMARY........................................................................................................................................... EXPERIENCE............................................................................................................................................................ 9 Yearsin Business....................................................................................................................................... 10 Commitmentto Customers......................................................................................................................... 10 PendingLitigation....................................................................................................................................... 10 Date of Formation and Type of Entity......................................................................................................... 10 THIRD PARTY / SUBCONTRACTORS.................................................................................................................. 12 STAFFBIOGRAPHIES........................................................................................................................................... 14 TECHNICALPROPOSAL....................................................................................................................................... 19 License to Practice in California................................................................................................................. 20 Independence............................................................................................................................................. 20 Qualificationsand Experience.................................................................................................................... 20 Size of Firm and Size of Firm's Government Audit Staff....................................................................... 20 Locationof Offices................................................................................................................................. 20 Number and Nature of Professional Staff on the Engagement............................................................. 20 Rangeof Activities................................................................................................................................. 20 External Quality Control Reviews.......................................................................................................... 20 Desk Reviews/Disciplinary Action......................................................................................................... 20 PeerReview Report ................................................................................................................................... 21 Partner, Supervisory, and Staff Qualification and Experience................................................................... 22 SPECIFIC AUDIT APPROACH.............................................................................................................................. 31 Proposed Segmentation of the Engagement.......................................................................................... 31 Level of Staff and Number of Hours to Be Assigned to Each Segment .................................................. 32 Samplesize............................................................................................................................................. 33 Extent of Use of EDP Software............................................................................................................... 33 AanlyticalProcedures.............................................................................................................................. 33 Understanding the City's Internal Control Structure................................................................................ 33 Determining Laws and Regulations Subject to Audit Test Work............................................................. 34 DrawingAudit Sample............................................................................................................................. 34 Quality Assurance Procedures................................................................................................................ 34 IDENTIFICATION OF ANTICIPATED POTENTIAL AUDIT PROBLEMS............................................................. 34 NON -DISCLOSURE CONFLICT OF INTEREST............................................................ Attached in Separate PDF PROFESSIONAL SERVICE AGREEMENT................................................................... Attached in Separate PDF ACKNOWLEDGEMENT OF INSURANCE..................................................................... Attached in Separate PDF www.lsicpas.com Page 103 L SL•':: ADDENDUM ACKNOWLEDGEMENT.......................................................................... Attached in Separate PDF DEBARMENT AND SUSPENSION................................................................................ Attached in Separate PDF PARTICIPATION CLAUSE............................................................................................. Attached in Separate PDF SIGNATURE OF AUTHORITY....................................................................................... Attached in Separate PDF COMPANY REFERENCES............................................................................................. Attached in Separate PDF www.lslcpas.com Page 104 LS1200000 PAs ANS EXECUTIVE SUMMARY www.lslcpas.com Page 105 LS L•' . The annual services to be provided to the City of Rancho Cucamonga (City), for the fiscal years ending June 30 2019, 2020, and 2021. with options to renew for fiscal years ending June 30. 2022 and 2023 will be as follows: Perform an audit of the City's basic financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller of the United States. We will prepare the City's Comprehensive Annual Financial Report (CAFR) in full compliance with applicable GASB statements including GASB 34 and render an independent auditors' report on the basic financial statements. In addition, we will issue a report on internal control over financial reporting and on compliance and other matters based upon the audit of the City's financial statements. We will also apply limited audit procedures to Management's Discussion and Analysis (MD&A) and required supplementary information. Perform an audit of the Rancho Cucamonga Fire Protection District (District) in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller of the United States. We will prepare the financial statement of the District in full compliance with applicable GASB statements and render an independent auditors' report on the basic financial statements. We will also issue a report on internal control over financial reporting and on compliance and other matters based upon the audit of the District's financial statements. Perform a Single Audit of all federal grants received by the City in accordance with the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements of Federal Awards (Uniform Guidance) and render the appropriated audit reports including the schedule of expenditures of federal awards, footnotes, findings and questioned costs, and follow up on prior audit findings, where applicable. Perform an audit of the Air Quality Improvement Trust Fund in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller of the United States, as required by the State of California South Coast Air Quality Management District. We will prepare the Air Quality Improvement Trust Fund Financial Statements in full compliance with applicable GASB statements and render an independent auditors' report on the basic financial statements, a report on internal control over financial reporting and a report on compliance with applicable requirements and on internal control over compliance. Perform an audit of the Landscape Maintenance District 1, Street Lighting District 2 and Assessment District PD -85 in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller of the United States. We will prepare the Landscape Maintenance District 1, Street Lighting District 2 and Assessment District PD -85 Schedules of Revenues, Expenditures and Changes in Fund Balances in full compliance with applicable GASB statements and render an independent auditors' report on the schedules of revenues, expenditures and changes in fund balances, a report on internal control over financial reporting and a report on compliance with applicable requirements and on internal control over compliance www.lslcpas.com Page 106 LSL:*':: Perform an audit of the Landscape Maintenance Districts 2,4-R, 6-R, and 7 in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller of the United States. We will prepare the Landscape Maintenance Districts 2, 4-R, 6-R, and 7 Schedules of Revenues, Expenditures and Changes in Fund Balances in full compliance with applicable GASB statements and render an independent auditors' report on the schedules of revenues, expenditures and changes in fund balances, a report on internal control over financial reporting and a report on compliance with applicable requirements and on internal control over compliance. Perform a compliance audit of the Rancho Cucamonga Housing Successor Agency (Housing Successor) in accordance with SB 341 and AB 471 and render an independent auditors' report on the Housing Successor's compliance, Perform agreed-upon procedures on the GANN Limit (Appropriations Limit) of the City, the District, and the Community Facility Districts (CFDs) 88-1 and 85-1 and render a letter annually to the regarding compliance. Issue a separate management letter that includes recommendations for improvements in internal control and accounting procedures, reporting of apparent noncompliance with laws, rules, and regulations and any other material matter coming to our attention during the conduct of the audit examination. Prepare and submit the Annual State Controller's Reports for the City and the District. Our audit will be performed in accordance with auditing standards generally accepted in the United States of America, Government Auditing Standards, issued by the Comptroller of the United States and the provisions of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). All working papers and reports will be retained (at our expense) for a minimum of seven (7) years, unless we are notified in writing by the City of the need to extend that retention period. Upon written request, we will make working papers available to parties designated by the City. In addition, we will respond to the reasonable inquiries of successor auditors and allow successor auditors to review working papers relating to matters of continuing accounting significance Upon identification or indication of irregularities or illegal acts, we will make an immediate written report to the City Manager, Deputy City Manager(s), City Attorney and the Finance Director. Interim audit fieldwork will commence in May or June at the convenience of the City for one week. Year-end fieldwork will start mid-September for two weeks. A list of schedules and items needed for the audit will be provided one month in advance of fieldwork. The first day of the audit fieldwork at interim and year-end will include an entrance conference to establish liaison for the audit, discuss the work to be performed and obtain an upda*,e on the City's events since the last audit contact. Upon completion of the audit fieldwork and prior to issuing any audit reports or letters, we will schedule an exit conference with the Finance Director to discuss observations, findings and potential recommendations for improvements. Preliminary draft of the reports will be provided no later than November 1 st and will be finalized by December 11 of each year. www.lslcpas.com Page 107 LSL•':: OV i S (.... Throughout the year and during the period of this engagement, we will be available for consultation on accounting and reporting matters related to new government accounting standards. We will also communicate periodically new state and national developments affecting municipal finance and reporting, standards and trends including changes in federal/state grant program accounting, and other reporting requirements. As the current auditor of the City of Rancho Cucamonga and in appreciation of our relationship with the City, we are providing a 5% discount over our prior year fee for the next audits going forward. www.lslcpas.com Page 108 LSU'a':: EXPERIENCE www.lsicpas.com Page 109 LSU's':: Years in Business Services to local governmental entities have been provided for over 89 years. This experience has led to the development of efficient procedures that provide numerous client benefits. Commitment to Customers We currently provide professional auditing services to over 100 governmental entitles throughout California. Our clients have grown to understand that an audit from LSL provides them with a wealth of knowledge, confidence and value-added services. A complete listing of our current government audit clients, along with phone numbers of contact personnel and reference as to services provided, is presented on the next page. You are welcomed to contact any or all of them to get their opinion on the services we provide. For this and many other reasons, our firm has consistently been named one of the "Top Accounting Firms" in Orange County by the Orange County Business Journal, "Top Workplaces- 2016 and 2017" in Orange County by the Orange County Register. We were also on the list of CaICPA Top 150 firms in 2016. Pending Litigation There are currently no pending or on-going litigations against our firm. Date of Formation and Type of Entity Lance, Soil & Lunghard, LLP. (LSL) was started in 1929 and is a limited liability partnership licensed by the State of California, Department of Consumer Affairs, as a Public Accounting Partnership. LSL is an independent accounting firm and is not a wholly owned subsidiary of a parent company. As a firm, we are members of the American Institute of Certified Public Accountants and the California Society of Certified Public Accountants. www.islcpas.com Page 110 LSI.:'*':: LSL's Current Listing of Government Audit Clients Agoura Hills Ms. C. Pinuelas. finance ane F 3 19 American Water Works Association Ms. S. Ramakrishnan, Asst. Exec. Director F 7 114 Banning a. on i Manager ' BI Bear Lake M. K. Enl, Director of Admin SeNces F, S 20 ti31 Burbank Ms. C. L Giraldo, Financial SeNces Dir I 8 87 "760-7706.0378 • Camarillo Ms. G. Wilson, Finance Director F, S 1 20 Canyon Lake Mr. T. Shea, Finance Director F 23 55 ' Cathedral Cil Mr. K B ersack, Fiscal Officer F,S 9 78 • Chino Hilts Ms. C. Buhaglar, Finance Director F. 5 21 909-384 2800 • Chula Vista Mr. D. Bib , Direct ororFinance F,8 1 819891-5250 Coachella Valley Association of Govemments Mr. G. Leong, Director of Adminislratlye SeNces F 3 760.348 1127 • Coachella Valley Water District Mr. G. Kiehl, Finance Director F, S, U 5 760-398.2661 • Community Development Commission of the County Mr. M. Fo0ni, Finance Director of Los Angeles F. S 2 626586-1890 • Corona Ms. K. Eden, Finance Director F, S. U 8 951-736-2315 Covered California Ms. D. Malls, CFO F. S 3 916.2284223 • Cypress Ms. D. Mullally, Asst. Finance Director F, S 1 714229$700 • Diamond Bar Ms. D. Honeywell, Finance Director F. S 8 9098397051 Dinuba Ms. M. Moreno, Admin. SeNces Director F 0 5595915900 • Dixon Ms. J. Michaels-Aliar, Finance Director F,S 3 707-678-7000 x108 • Down Mr. A. Gandh , Finance Director F,S 4 562-9047265 • EmeryAlle Ms. S. Hsieh, Finance Director F. S 14 510-596.4352 • Fullerton Mr. M. O'Kell , Finance Director F, S 7 714738-3133 • Galt Ms. C Tyson, Finance Director F 1 209-366.7150 .Georgetown Divide Public Utility District Ms. C. Cross, Management Analyst F 1 530-333-4356 Grand Terrace Ms. C. Fortune, Finance Director F 4 9098245821 Greater Los Angeles Vector Control Mr. T. Dever, District Manager F 8 582-7585501 Hidden Hills Ms. C. P la, City Clerk F 30 818.888-9281 Imperial Beach Ms. E. Cortez, Deputy CityManager F 13 619.4235617 ' Indio Mr. R. Rockwell, Assistant City Manager/Director of Finance F. S 3 760-391-4029 Inglewood Me. S. Koike, Assistant Finance Director F. S 2 310-412-8724 ' Inland Empire Utilities Agency Ms. C.Valencla, Chief Financial Officer F. S. U 3 909-993-1600 • kwindale Ms. E. Carreon, Finance Director F 21 626-430-2221 • Lake Elsinore Ms, Shannon Buckley. Finance Manager F. S 2 951.6743124 Lawndale Mr. K. Louie, Dlrector of Finance/Cit Treasurer F 3 310.973-3246 • Live Oak Mr. J. Aguilar, Finance Director F. S 2 530895-2112 • Los Alamitos Ms. M.L. Valdez, Administrative Director/Treasurer F 3 56231-3538 x222 ' Malibu Ms. Lisa Soghor, Finance Director F 14 310.456-2489 ' Manhattan Beach Mr. S. Charellan. Finance Director F 15 3105025553 • MonroHa Mr. B. Bullls. Director of Admin. SeNces F. S 17 626.9325510 Monterey One Water Me. T. Hannah, Chief Flnanclel 011icer F, U 4 8315455823 Moorpark Me. Irmina Lumbad. Finance Director F, S 1 805517-6249 ' Oceanside Ms. J. McPherson, Finance Director F, S 8 760.435-3839 ' Ontario Ms. D. Nunes, Director of Fiscal SeNces F, S 19 909395-2352 Ontario Intemational Airport Mr. N. Bottinl, Finance Director F. S 2 714595-3619 ' Palm Desert Mr. J. Espinoza, Asst. Finance Director F 2 760-346-0611 ' Palm Sp rtngs Ms. N. Paulay. Acting Finance Director F. S 6 760-3235229 ' Pasadena Mr. R. Ridle ,Controller F. S. U 3 626-7447497 ' Rancho Cucamonga Ms. T. Layne. Finance Officer F, S, U 40 909-9891851 • Redondo Beach Ma. M. Ruhland. Assistant Finance Director F. S 2 310318-0883 Rolling Hills Mr. T. Shea, Finance Director F 11 310377-1521 Rosemead Ms. P. Lieu, Financie Director F. S 1 626-5692146 ' San Clemente Mr J Rahn. Finance Director F 1 9493615360 San Dimas Mr M. OBrien, Finance Director F. S 56 9093948200 San Marino Mr. Josh Betta, Finance Director F 24 626-300-0700 • Santa Barbara Mr B. Samario, Finance Director F,S 7 805597-1978 ' Santa Fe Springs Mr. T. Hickey. Director of Finance and Adminlstrethe SeNces F,S 5 562-409-7522 ' Santa Monica Ms. G. Decavelles-Hughes, Finance Director F. S 3 310-4585281 Six Basins Watennaster Mr. L. Stahlhoefer, Controller F 6 949420-3030 Solon Beach Ms, M. Berkult, Finance Manager F 6 858-7202463 ' ThreeValles Water District Mr. J. Linthicum, CFO F, U 10 9098215568 ' Union Sanitary District Ms. L. Brenner, FS Coach F. U 2 510-477-7647 ' Vista Mr. M. Sylvia, Finance Director F 9 7605398170 SeNce Codes: F - Financial Audit S - Single Audit I - Internal Audit U - Utility Agency • - Participated in the GFOA Award Programs and has recened or anticipates receiving outstanding awards www.lslcpas.com Page 111 LS[2o':: THIRD-PARTY/SUBCONTRACTORS www.lslcpas.com Page 112 LS129°:: LSL has the resources to perform the services described in this proposal and will not rely on third -party or subcontractors www.lslcpas.com Page 113 LS12,*':: STAFF BIOGRAPHIES www.is[cpas.com Page 114 LS L•�:: The most critical component in the successful completion of an audit is the personnel assigned to carry out the responsibilities. We have assembled a team composed of individuals with the optimum mix of talents. The individuals assigned have experience in performing the tasks for which they are responsible, as well as familiarity with all municipal accounting operations. In addition, each has developed extensive skills in a variety of other complementary subjects through their work with clients in other industries. Thus, the experience gained on previous assignments can be applied and tailored to the unique needs of your organization. For the audit of the City of Rancho Cucamonga, the personnel assigned is as follow with the office location where each individual is based and the percentage time each will work on the audit: Richard Kikuchi, CPA Bryan S. Gruber, CPA Engagement Partner Quality Assurance Partner Frank North, CPA Kirk Hamblin, CPA Amira Khodari Assurance Senior Manager Assurance Manager Assurance Senior Biographies of key personnel who will be working directly with the City are included on the following pages and list their position with the firm, the length of time with the firm, their licenses, registrations and certifications as required by law to perform the scope of work described in this proposal, their education, their role in the engagement, their experience and their work history on similar or like projects with other municipalities . www.i ;lcpa =..com Page 115 L SL•':: RICHARD K. KIKUCHI, CPA POSITION WITH THE FIRM: Managing Partner LENGTH OF TIME WITH THE FIRM: 30 years LICENSE, REGISTRATIONS AND CERTIFICATION: Certified Public Accountant - California 1991 EDUCATION: Bachelor of Arts Degree in Business Administration with an emphasis in Accounting - California State University, Fullerton 1985. Continuing education over the last three years were 142 hours of which 64 were in governmental accounting and auditing subjects. Mr. Kikuchi has met the Governmentaf Auditing Standards requirement for governmental CPE. ROLE IN THE ENGAGEMENT: Mr. Kikuchi will be the engagement partner. He will oversee the audit and review the audit workpapers for completeness and compliance with government auditing standards. EXPERIENCE: Mr. Kikuchi has over 30 years of experience in governmental audits. He currently serves as a technical reviewer for the Government Finance Officers Association (GFOA) and the California Society of Municipal Finance Officers (CSMFO). He sat on the CSMFO Special Districts Technical Committee and teaches an Introductory Governmental Accounting course through the CSMFO Career Development Committee. Richard recently sat on the California State Board of Accountancy's Qualifications Committee, which is an advisory committee established to examine and to make recommendations for all applicants for the license of Certified Public Accountant. WORK HISTORY ON SIMIAL PROJECTS: Mr. Kikuchi is currently involved on the following major municipal engagements: City of Pasadena, City of Big Bear Lake, City of Santa Monica, City of Ontario, City of Rancho Cucamonga, City of Imperial Beach, City of Palm Desert, City of Chula Vista, City of Santa Fe Springs, City of Malibu, City of Manhattan Beach. BRYAN S. GRUBER, CPA POSITION WITH THE FIRM: Government Practice Leader and Quality Assurance Partner LENGTH OF TIME WITH THE FIRM: 15 years LICENSE, REGISTRATIONS AND CERTIFICATION: Certified Public Accountant - California 2008 EDUCATION: Bachelor of Arts Degree in Business Administration with an emphasis in Accounting - California State University, Fullerton 2004. Continuing education over the last three years were 132 hours of which 74 were in governmental accounting and auditing subjects. Mr. Gruber has met the Governmental Auditing Standards requirement for governmental CPE. ROLE IN THE ENGAGEMENT: Mr. Gruber will be the concurring partner on the engagement. He will do the quality control review of the financial statements to ensure compliance with the latest GASB pronouncements and compliance with the GFOA award requirements. He will also assist with the implementation of new GASB pronouncements. EXPERIENCE: Mr. Gruber has over 15 years of experience in governmental audits. He is a recognized expert in the field of Governmental Accounting and Auditing. He has made numerous presentations for CSMFO at the annual conference and local chapter meetings throughout the state on current accounting and auditing material. He also serves as a technical reviewer for the Government Finance Officers Association (GFOA) for over 10 years. Mr. Gruber routinely teaches current audit and accounting related material at Lance, Soil & Lunghard, LLP's training seminars, webinars, and client education workshops and training events. WORK HISTORY ON SIMIAL PROJECTS: Mr. Gruber is currently involved on the following major municipal engagements: City of Redondo Beach, City of Burbank, City of Santa Barbara, City of Emeryville, City of Oceanside, City of Palm Springs, City of Solana Beach. www.lslcpas.com Page 116 LS000L• FRANK C. NORTH, CPA POSITION WITH THE FIRM: Senior Assurance Manager LENGTH OF TIME WITH THE FIRM: 24 years LICENSE, REGISTRATIONS AND CERTIFICATION: Certified Public Accountant - California 1996 EDUCATION: Bachelor of Arts Degree in Business Administration with an emphasis in Accounting - California State University, Fullerton 1990. Continuing education over the last three years were 142 hours of which 86 were in governmental accounting and auditing subjects. Mr. North has met the Governmental Auditing Standards requirement for governmental CPE. ROLE IN THE ENGAGEMENT: Mr. North will be the senior manager on the engagement. He will supervise the audit field work, review the audit workpapers for completeness and compliance with government auditing standards, assist the audit team with technical issues and perform the review of the financial statements. EXPERIENCE: Mr. North has over 24 years of experience in governmental audits and currently serves as a technical reviewer for the Government Finance Officers Association (GFOA). WORK HISTORY ON SIMIAL PROJECTS: Mr. North is currently involved on the following major municipal engagements: City of Ontario, City of Santa Barbara, City of Irwindale, City of Palm Springs, City of Big Bear Lake, City of Rancho Cucamonga, City of Lawndale, City of Grand Terrace. KIRK T. HAMBLIN, CPA POSITION WITH THE FIRM: Assurance Manager LENGTH OF TIME WITH THE FIRM: 8 years LICENSE, REGISTRATIONS AND CERTIFICATION: Certified Public Accountant - California 2015 EDUCATION: Bachelor of Science Degree in Accounting — University of La Verne, 2010. Continuing education over the last three years were 144 hours of which 92 were in governmental accounting and auditing subjects. Mr. Hamblin has met the Governmental Auditing Standards requirement for governmental CPE. ROLE IN THE ENGAGEMENT: Mr. Hamblin will be the field manager in -charge on the engagement. He will be present on a daily basis during the audit fieldwork and will supervised a team of two to three audit staff including one audit senior. EXPERIENCE: Mr. Hamblin has over 7 years of experience in governmental audits. WORK HISTORY ON SIMIAL PROJECTS: Mr. Hamblin is currently involved on the following major municipal engagements: City of Ontario, City of Glendora, City of Palm Desert, City of Pasadena, City of Chino Hills. City of Fullerton, City of Corona, City of Cathedral City, City of San Dimas, City of Rancho Cucamonga. www.lsicpas.com Page 117 LS129°:: AMIRA KHODARI POSITION WITH THE FIRM: Assurance Senior LENGTH OF TIME WITH THE FIRM: 4 years LICENSE, REGISTRATIONS AND CERTIFICATION: Certified Public Accountant — In Progress EDUCATION: Bachelor of Science Degree in Accounting — La Sierra University, Riverside 2014. Continuing education over the last three years were 164 hours of which 112 were in governmental accounting and auditing subjects. Ms. Khodari has met the Governmental Auditing Standards requirement for governmental CPE. ROLE IN THE ENGAGEMENT: Ms. Khodari will be the field senior on the engagement. She will be present on a daily basis during the audit fieldwork and will perform fieldwork assist junior staff with filed work. EXPERIENCE: Mr. Khodari has over 4 years of experience in governmental audits. WORK HISTORY ON SIMIAL PROJECTS: Ms. Khodari is currently involved on the following major municipal engagements: City of Agoura Hills, City of Corona, City of San Marino, City of Duarte, City of Coronado, City of Downey, City of Cathedral City, City of Big Bear Lake, City of La Quinta, City of Pasadena Any changes in personnel at the in -charge level or above will be approved by the City of Rancho Cucamonga. LSL's philosophy is to provide quality audit services with minimal disruption to City staff. Our focused efforts to obtain and retain quality staff which further enabled us to provide high level of services to our clients. www.lslcpas.com Page 118 LS000L• TECHNICAL PROPOSAL www.lslcp,:s.com Page 119 LSL:*':: 1. LICENSE TO PRACTICE IN CALIFORNIA LSL is a public accounting firm licensed by the State of California, Department of Consumer Affairs, as a Public Accounting Partnership. As a firm, we are members of the American Institute of Certified Public Accountants and the California Society of Certified Public Accountants. All key staff to be assigned to this engagement are or will be licensed by the State of California to practice as Certified Public Accountants. 2. INDEPENDENCE We meet the independence requirements as defined by generally accepted auditing standards (GAAS) and U.S. General Accounting Office's Government Auditing Standards for the City of Ontario. Our partners do not own any other business organization that has in the past, or will in the future, provide services, supplies, materials or equipment to the City of Rancho Cucamonga. LSL was the Independent auditor of the City of Rancho Cucamonga for the fiscal year ending June 30, 2018 and has provided professional auditing services to the City of Rancho Cucamonga since its inception. 3. QUALIFICATIONS AND EXPERIENCE SIZE OF THE FIRM AND SIZE OF THE FIRM'S GOVERNMENTAL AUDIT STAFF Our firm has approximately 120 employees including 17 partners and professional staff of approximately 75. Governmental staff consists of four partners, two senior managers, four managers, five supervisors, four seniors, and ten semi -seniors and staff. LOCATION OF OFFICES LSL is a regional firm with offices in Brea, Santa Ana and Sacramento, California. The audit for the City of Rancho Cucamonga will be staffed from our Brea NUMBER AND NATURE OF PROFESSIONAL STAFF ON THE ENGAGEMENT For the audit of the City of Rancho Cucamonga, the personnel assigned will include an engagement partner, a concurring partner, a senior assurance manager, an assurance field manager, an assurance senior and additional two to three professional staff. All staff assigned to the audit of the City of Rancho Cucamonga will work on a full-time basis. The partners at Lance, Soil & Lunghard, LLP are routinely an integral part of the audit process and will be overseeing and supervising staff personnel in the field. Any changes in personnel at the in -charge level or above will be approved by the City of Rancho Cucamonga. LSL's philosophy is to provide quality audit services with minimal disruption to City staff. Our focused efforts to obtain and retain quality staff which further enabled us to provide high level of services to our clients. RANGE OF ACTIVITIES Our Brea office's activities cover auditing and attestation, business advisory, taxes and planning, and accounting and financial services. Our government attestation activities represent approximately 30% of the overall firm activities. As a firm, we have extensive experience with audits of municipalities, compliance with OMB Circular A-133 and the Uniform Guidance. We are familiar with nearly all federal and state grant programs typically awarded to municipalities. We have also performed engagements related to bond reporting, including issuing letters of comfort and other services. EXTERNAL QUALITY CONTROL REVIEW We have participated in the peer review program since its inception. The most recent peer review was conducted by Sikich LLP. All peer reviews covered governmental engagements. Our most recent peer review is included on the next page. location. DESK REVIEW OR FIELD REVIEW All of our Single Audit reports are desk reviewed either by the Federal cognizant agency or the State Controller's Office acting as the oversight agency. We have never had a report rejected by any of these agencies. In fact, we are highly regarded and recognized by the staff of the State Controller's Office as a firm that always submits top quality reports. www.lsicpas.com Page 120 L SL•':: 5Ski cft, 1735 Merriman Road 330.864-6661 H www.sikich.com Akron, OH 44313 Certified Public Accountants & Advisors Members of American Institute of Certified Public Accountants SYSTEM REVIEW REPORT October 26, 2016 To the Partners of Lance, Soil & Lunghard, LLP and the Peer Review Committee of the California Society of CPA's: We have reviewed the system of quality control for the accounting and auditing practice of Lance, Soil & Lunghard, LLP (the Firm) in effect for the year ended May 31, 2016. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants. As a part of our peer review, we considered reviews by regulatory entities, if applicable, in determining the nature and extent of our procedures. The Firm is responsible for designing a system of quality control and complying with it to provide the Firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Our responsibility is to express an opinion on the design of the system of quality control and the firm's compliance therewith based on our review. The nature, objectives, scope, limitations of, and the procedures performed in a System Review are described in the standards at �A�.ory/prsumma.ry. As required by the standards, engagements selected for review included engagements performed under Government Auditing Standards and audits of employee benefit plans. In our opinion, the system of quality control for the accounting and auditing practice of Lance, Soil & Lunghard, LLP in effect for the year ended May 31, 2016 has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(ies) or fail. Lance, Soil & Lunghard, LLP has received a peer review rating of pass. www.lslcpas.com Page 121 LSU1*°:: 4. PARTNER, SUPERVISORY, AND STAFF QUALIFICATIONS AND EXPERIENCE The individuals assigned have experience in performing the tasks for which they are responsible, as well as familiarity with all municipal accounting operations. In addition, each has developed extensive skills in a variety of other complementary subjects through their work with clients in other industries. Thus, the experience gained on previous assignments can be applied and tailored to the unique needs of your organization. Resumes of the key personnel assigned are included in following pages and list their governmental auditing experience, applicable continuing professional education for the past three years, and memberships in professional organizations relevant to the performance of the audit of the City of Rancho Cucamonga. CONTINUING EDUCATION As a firm policy, all professional government staff meet the requirement of 40 hours of continuing education every year, with at least 24 hours in governmental accounting and auditing in a two-year period. Our educational programs include training from CaICPA, AICPA, Government Audit Quality Center, and GFOA. www.lslcpas.com Bryan S. Gruber. CPA Concurring Partner/ Quality Assurance Partner Kirk T. Hamblin, CPA Assurance Manager Richard K. Kikuchi, CPA Engagement Partner Frank C. North, CPA Senior Assurance Manager Amira Khodari Assurance Senior Page 122 ACHIEVEMENTS L SL•�:. RICHARD K. KIKUCHI, CPA ENGAGEMENT PARTNER Richard currently serves as a technical reviewer for the Government Finance Officers Association (GFOA) and the California Society of Municipal Finance Officers (CSMFO). He sat on the CSMFO Special Districts Technical Committee and has taught an Introductory Governmental Accounting course through the CSMFO Career Development Committee. Richard recently sat on the California State Board of Accountancy's Qualifications Committee, which is an advisory committee established to examine and to make recommendations for all applicants for the license of Certified Public Accountant. LICENSE Certified Public Accountant - California 1991 CONTINUING EDUCATION Total hours were 142 in last three years of which 64 were in governmental accounting and auditing subjects. Richard has met the Governmental Auditing Standards requirement for governmental CPE. MEMBERSHIPS California Society of Certified Public Accountants (CaICPA) American Institute of Certified Public Accountants (AICPA) California Society of Municipal Finance Officers, Associate Member (CSMFO) Government Finance Officers Association, Associate Member (GFOA) EXPERIENCE Richard has over 30 years of experience in governmental audits. He is currently involved on the following major municipal engagements: City of Pasadena City of Santa Monica City of Big Bear Lake City of Irwindale City of Santa Fe Springs City of Indio City of Ontario City of Rancho Cucamonga City of Imperial Beach City of Santa Barbara City of Chula Vista City of Monrovia City of La Quinta City of Malibu City of Manhattan Beach American Water Work Association Community Development Commission Of the County of Los Angeles www.lslcpas.com Focused on YOU Page 123 L SL•':: Richard K. Kikuchi, CPA, Partner (Continued) This work entailed the preparation of the Comprehensive Annual Financial Report for those entities involved in the award programs of the California Society of Municipal Finance Officers and the Government Finance Officers Association of the United States and Canada. Richard has the responsibility for overseeing federal single audits for these clients. These audits have met the requirements of the OMB and have been desk reviewed by the State Controller's Office. EDUCATION B.A in Business Administration with an emphasis in Accounting - California State University, Fullerton 1985 www.lslcpas.com Page 124 ACHIEVEMENTS LS000L• BRYAN S. GRUBER, CPA ENGAGEMENT PARTNER Bryan has made numerous presentations for CSMFO on current accounting and auditing material. He also currently serves as a technical reviewer for the Government Finance Officers Association (GFOA). Bryan has been involved with teaching current audit and accounting related material at Lance, Soil & Lunghard, LLP's in house training seminars. He serves as firm IT Specialist for his involvement in IT related controls, data mining and analysis, and auditing software. LICENSE Certified Public Accountant - California 2008 CONTINUING EDUCATION Total hours were 132 in last three years of which 74 were in governmental accounting and auditing subjects. Bryan has met the Governmental Auditing Standards requirement for governmental CPE. MEMBERSHIPS California Society of Certified Public Accountants (CaICPA) American Institute of Certified Public Accountants (AICPA) California Society of Municipal Finance Officers, Associate Member (CSMFO) Government Finance Officers Association, Associate Member (GFOA) Association of Local Government Auditors EXPERIENCE Over fifteen years of experience in governmental audits including CAFR audits, component -unit audits and Single Audits. Bryan has also made numerous presentations to City Councils, Boards of Directors and Audit Committees. He has been involved in the following municipal engagements: Bryan has also been involved in the following engagements: City of Agoura Hills Orange County Water District City of Cathedral City Three Valleys Municipal Water District City of Burbank City of Oceanside City of Moorpark City of Palm Springs Focused City of Emeryville City of San Dimas City of Hidden Hills City of Solana Beach O YOUU City of La Quinta City of Vista Monterey One Water City of Rolling Hills www.lslcpas.com Page 125 LS0010L• Bryan S. Gruber, CPA, Partner (Continued) This work entailed: • The preparation of the Comprehensive Annual Financial Report for those entities involved in the award programs of the Government Finance Officers Association of the United States and Canada. • Review the audit of these entities provide and technical assistance throughout the year to provide the most up to date information with current GASB pronouncement. • Present the overall audit results to audit committees or other Board Members. EDUCATION Bachelor of Arts Degree in Business Administration with an emphasis in Accounting — California State University, Fullerton 2004 www.lslcpas.com Page 126 LSL:o�:: FRANK C. NORTH, CPA SENIOR ASSURANCE MANAGER ACHIEVEMENTS Frank currently serves as a technical reviewer for the Government Finance Officers Association (GFOA). LICENSE Certified Public Accountant - California 1996 CONTINUING EDUCATION Total hours were 142 in last three years of which 86 were in governmental accounting and auditing subjects. Frank has met the Governmental Auditing Standards requirement for governmental CPE. MEMBERSHIPS California Society of Certified Public Accountants (CaICPA) American Institute of Certified Public Accountants (AICPA) EXPERIENCE Over twenty-four years of experience in governmental audits. Frank has established himself as an outstanding asset and resource at LSL. He has demonstrated his talent in the area of municipal accounting and auditing. During his time with the firm, Frank has performed all phases of our municipal audits, including CAFR audits, redevelopment agency audits and Single Audits. He has been involved in the following municipal engagements: City of Ontario The City of Ontario is a large city consisting of a variety of governmental and business -type funds including internal service funds. As the Senior Audit Manager, it has been Frank's responsibility to oversee the fieldwork for all areas of the financial audit, including assisting the City with the preparation of the Comprehensive Annual Financial Report, and the Single Audit in accordance with the Uniform Guidance. The City of Ontario receives the GFOAAward for Excellence in Financial Reporting each year. Focused on YOU www.lslcpas.com Page 127 LS L•':: Frank C. North, CPA, Senior Manager (Continued) Community Development_ Commission of the County of Los Angeles The Community Development Commission of the County of Los Angeles is a local government agency consisting of a variety of governmental and business -type funds including internal service funds. As the Senior Audit Manager, Frank's responsibility has been to oversee the fieldwork for all areas of the financial audit, including reviewing the draft of the Comprehensive Annual Financial Report for submission to the GFOAAward for Excellence in Financial Reporting program, and reviewing the Single Audit in accordance with the Uniform Guidance. City of Rancho Cucamonga As Senior Audit Manager, Frank's responsibility has been to oversee the fieldwork for all areas of the financial audit, including assisting the City of Rancho Cucamonga with the preparation of the Comprehensive Annual Financial Report, and the Single Audit in accordance with the Uniform Guidance. The City of Rancho Cucamonga has received the GFOA Award for Excellence in Financial Reporting each year. Frank has also been involved in the following engagements: City of Irwindale City of Chino Hills City of Malibu City of Santa Barbara City of Ontario City of Palm Springs City of Big Bear Lake City of Rancho Cucamonga Community Development Commission of the County of Los Angeles City of Manhattan Beach City of Lawndale City of Grand Terrace EDUCATION Bachelor of Arts Degree in Business Administration with an emphasis in Accounting — California State University, Fullerton 1990 www.lslcpas.com Page 128 LICENSE LSL:*°:. PAs AND ADVISORS KIRK T. HAMBLIN, CPA ASSURANCE MANAGER Certified Public Accountant — California 2015 CONTINUING EDUCATION Total hours were 144 in last three years of which 92 were in governmental accounting and auditing subjects. Kirk has met the Governmental Auditing Standards requirement for governmental CPE. EXPERIENCE Kirk has progressed in an outstanding manner. During his time with the firm, Kirk has performed all phases of our government audits, including water districts, other special districts, CAFR audits, successor agency audits and Single Audits. He has been involved in the following municipal engagements: City of Glendora City of Inglewood City of Palm Springs City of Walnut City of Rancho Cucamonga City of Pasadena City of Chino Hills EDUCATION Bachelor of Science Degree in Accounting — University of La Verne, 2010 City of Canyon Lake City of Fullerton City of Corona City of Cathedral City City of San Dimas Orange County Fire Authority Three Valleys Municipal Water District www.lslcpas.com Focused on YOU Page 129 LICENSE LS12o':: AMIRA KHODARI ASSURANCE SENIOR Certified Public Accountant — In Progress CONTINUING EDUCATION Total hours were 164 in last three years of which 112 were in governmental accounting and auditing subjects. Amira has met the Governmental Auditing Standards requirement for governmental CPE. EXPERIENCE Amira has progressed in an outstanding manner. During her time with the firm, Amira has performed all phases of our government audits, including water districts, other special districts, CAFR audits, successor agency audits and Single Audits. She has been involved in the following municipal engagements: City of Agoura Hills City of Corona City of San Marino City of Downey City of Cathedral City City of Big Bear Lake City of La Quinta City of Pasadena City of Manhattan Beach City of Ontario EDUCATION Bachelor of Science Degree in Accounting and Finance, (Magna Cum Laude) — La Sierra University, Riverside 2014 Focused on YOU www.is[cpas.com Page 130 LSL:*':: 6. SPECIFIC AUDIT APPROACH PROPOSED SEGMENTATION OF THE ENGAGEMENT The services will be divided into three segments. Segment 1- Planning and Obtaining an Understanding. LSL will provide an annual audit communication letter, engagement letter, and Government Audit Quality Center information letter. The audit communication letter is to be provided to the Governing Board. In addition, this can be communicated orally to the Governing Board or sub -committee, if requested. This communication will discuss the planning stages, the responsibilities of the Governing Board, Auditors, and Management, and provide an opportunity for communication with us as the auditors. LSL's audit team will meet prior to our initial on-site visit to brainstorm and discuss economic conditions, industry elements, and new standards that will affect the City of Rancho Cucamonga. A trial balance is requested for our planning meeting to assist the LSL team in obtaining knowledge and preparing expectations for the audit year. We will compile a list of "Prepared by Client" ("PBC") items based on our review of prior year financial statements and information gathered. This will be provided to the City of Rancho Cucamonga one month prior to our visit or earlier if requested. We operate on a paperless software system and provide a secured cloud -based portal for all clients. The City of Rancho Cucamonga will have its own folder which can be customized to organize, and upload requested schedules, support documents, etc. Segment 2 - Financial Audit Testing: Based on the information gathered each year thus far, we will utilize a customized audit program based on the risk assessment developed during our assessment of the City's internal controls and government auditing standards. The primary benefit of a tailored program is a focused set of procedures to address relevant areas. We believe that this approach will be the most effective and efficient by linking financial statement assertions, audit objectives, and procedures that are basic to most governmental audit engagements and critical to the compliance with other material laws and regulations. We will annually compile another customized "Prepared by Client" (PBC) list for the year-end on-site visit and provide it at least one month prior or earlier if requested. We will request a trial balance for our analytical review to be provided one week prior to our arrival. Year-end fieldwork will include testing of the balance sheet, revenue and expenditures accounts, confirmation of selected balances, analytical procedures, evaluation of the internal controls and preparation of reports and letters. Segment 3 - Conclusion: Based on our year-end exit meeting we will schedule a plan to finalize the CAFR in the timetable of the City. We will schedule dates for the initial and final drafts including time for the City review and approval of the financial statements. In addition, this will account for the review of the engagement partner and quality assurance partner. After the review and receipt of the signed representation letter from City, we will provide the reports according with your agreed due date. www.lslcpas.com Page 131 '::LSL:o LEVEL OF STAFF AND NUMBER OF HOURS TO BE ASSIGNED TO EACH SEGMENT The level of staff and the number of hours to be assigned to each proposed segment will be as follows: Se ment(Task Total Partners Manager Propos-ed H-OUrs In -Charge Staff _j Total 1 2 3 City Audit Planning and Internal Control Evaluation 4.0 8.0 16.0 36.0 64.0 54.0 8.0 2.0 Cash and Investments - - - 20.0 20.0 2.0 16.0 2.0 Receivables and Revenues - - 44.0 44.0 2.0 36.0 6.0 Other Assets - - 6.0 6.0 - 5.0 1.0 Capital Assets - - 18.0 18.0 1.0 15.0 2.0 Accounts Payable and Disbursement - - - 36.0 36.0 - 32.0 4.0 Payroll and Other Liabilities - - - 12.0 12.0 - 10.0 2.0 GASB 68 Testwork and Journal Entries - 6.0 16.0 22.0 8.0 12.0 2.0 GASB 75 Testwork and Journal Entries - 6.0 - 16.0 22.0 8.0 12.0 2.0 Lorrg-Tern Debt & Debt Compliance - - 16.0 - 16.0 - 12.0 4.0 Insurance & Claims Liability - - - 4.0 4.0 4.0 - Grants - - 14.0 - 14.0 12.0 2.0 Net Position and Fund Balance - - 8.0 - 8.0 1.0 2.0 5.0 Other Compliance Requirements - 2.0 8.0 12.0 22.0 4.0 16.0 2.0 Financials Statements Preparation and Reports 8.D 24.0 60.0 - 92.0 4.0 60.0 28.0 Supermsion and Review 14.0 24.0 16.6 - 54.0 12.0 26.0 16.0 Subtotal 26.0 70.0 138.0 220.0 464.0 96.0 278.080.0 Fire District Financial Statements Reports Preparation and Supervision 1.0 10.0 - 24.01 35.0 16.0 19.0 Single Audit (1 Major Programs) Planning - 1.0 2.0 2.0 5.0 - 5.0 - Compliance Testwork (Uniform Guidance) - - 12.0 14.0 26.0 - 20.0 6.0 Reports Preparation and Supervision 1.0 4.0 4.0 - 9.0 2.0 7.0 Subtotal 1.0 6.0 18.0 16.0 40.0 - 27.0 13.0 Air Quality Improvement Trust Fund Planning - - 1.0 1.0 1.0 Compliance Testwork (Uniform Guidance) - - - 5.0 5.0 5.0 Reports Preparation and Supervision 1.0 2.0 - 2.0 5.0 1.0 4.0 Subtotal 1.0 2.0 - 8.0 11.0 - 7.0 4.0 LMD 1, SLD 2 And PD -86 Financial Statements 1.0 2.0 - 13.0 16.0 3.0 13.0 LMDs 2, 4-R, 6-R and 7 Financial Statements 1.0 2.0 - 13.0 16.0 3.0 13.0 Housing Successor Compliance 1.0 6.0 7.0 - 6.0 1.0 GANN Limit Reports City 0.5 2.0 2.5 2.5 - - Fire District - 0.5 - 2.0 2.5 2.5 - CFD 88-1 - 0.5 - 2.0 2.5 2.5 - CFD 85.1 0.5 - 2.0 2.5 2.5 - Subtotal - 2.0 8.0 10.0 10.0 - Annual State Controllers Reports City - 4.0 - 36.0 40.0 - 40.0 Fire District - 1.0 - 7.0 8.0 - 8.0 Subtotal 5.0 43.0 48.0 - 48.0 Total Proposed Hours 31.0 99.0 166.0 361.0 637.0 106.0 1 340.0 191.0 www.lslcpas.com Page 132 LS000L• SAMPLE SIZE Our approach may be to utilize statistical sampling in the areas of receipts, disbursements and payroll. Here we develop a statistical conclusion based upon an initial computer selected random sample which is based on the population and other risk factors identified. If errors are noted in the sample, the sample size will be expanded. We believe that a random selection can be efficient, while providing each item in the population an equal chance of being selected. Additionally, we may select a stratified sample of all transactions over a specified dollar limit for review. This allows us to cover all high dollar value transactions not otherwise selected in the random sample. Our samples are selected randomly utilizing IDEA data analysis software. EXTENT OF USE OF EDP SOFTWARE For your audit, we will use CaseWare Audit Workpaper to import your trial balance, link your trial balance to our proprietary workpapers and perform audit test work. Using the same program, we will also import your prior year final trial balance, interim trial balance, original and final budget to perform further analytical reviews. For your general ledger detail, we will use IDEA Data Analysis Software to do data extraction, select samples for testing and use other data analytic tools to quickly and efficiently identify potential problem areas requiring additional procedures. We also use secure web portals to communicate information. ANALYTICAL PROCEDURES For the audits of the financial statements, we will use analytical procedures as an overall review of the financial information in the preliminary and final stages of the audits. These procedures are designed to assist us in planning our audits and in assessing the propriety of the conclusions reached, and in the evaluation of the overall financial statement presentation. The procedures to be utilized consist of determining expectations for changes to significant revenue, expenditure and balance sheet accounts, reading the financial statements and related notes, reviewing the budget and related material, and focusing on overall relationships within the financial statements. Once determined, these are reviewed to evaluate if the changes appear reasonable or require further analysis. For all significant differences, explanations are obtained as to why the situation occurred and additional substantive procedures may be applied, and related evidence gathered to resolve concerns and questions. If the City of Rancho Cucamonga can provide a check register electronically for July 15' forward (period after the audit year), then we can pre -select our sample for accounts payable cut-off test work and provide that information ahead of time. Our PBC list will detail out schedules we would like provided, which is directed straight from the audit report. Support requested and sampling for these schedules will be assessed each year based on the strengths and weaknesses of the internal control processes of the City, and the materiality level of the account. We will discuss our analytical variances with the City and obtain documentation that provides support for the accounts. UNDERSTANDING OF THE CITY'S INTERNAL CONTROL STRUCTURE To gain an understanding of the internal control structure over the financial statements, we will perform procedures as required by SAS 122-125. This will include review of internal controls in the areas of financial reporting; cash; revenues and receivables; expenditures and accounts payable; payroll; capital assets; long-term debt; or grant reporting, as applicable. Based on the result of our review, we will issue a management letter (SAS 115 Letter) that will identify any significant deficiencies and/or material weaknesses noted. This report is required by the Government Auditing Standards issued by the www.lslcpas.com Page 133 LS1:9':: Comptroller General of the United States. Auditing Standards require auditors to obtain an understanding of the entity and its environment along with assessing the risks of material misstatements. LSL obtains an understanding through a variety of ways all throughout the year, but the most pertinent time each year is during our interim on-site visit. We will conduct interviews with management of finance along with each audit section responsible party (e.g. cashier, accounts payable clerk, payroll clerk, etc.) to review the processes and controls through observation and discussions. Based on our observations, we will sample as we observe a "walk-through" to verify the system of control is working in accordance with policies and procedures. We will provide a list each year of randomly selected employees of the City of Rancho Cucamonga to perform fraud interviews (SAS 99), which will include all levels of the City across all departments. After our interim on-site visit, we will have an exit meeting to discuss potential weaknesses, if any, and provide any feedback for improvements or valuable information we have gathered from our outside clientele that would benefit the City of Rancho Cucamonga. DETERMINING LAWS AND REGULATIONS SUBJECT TO AUDIT TEST WORK Laws and regulations subject to audit test work are determined from the applicable laws, regulations, contracts, and grant agreements which we identify through the understanding we obtain of the City of Rancho Cucamonga and our extensive experience with governmental entities. DRAWING AUDIT SAMPLES For tests of controls, we use audit sampling. Tests of controls are procedures directed towards determining the effectiveness of the design or operation of an internal structure policy or procedures. Normally, audit sampling is used for tests of controls and tests of compliance that involve inspection of documents and reports indicating performance of the applicable policy or procedures and compliance with the applicable laws and regulations. These sampling procedures test the operating effectiveness of an internal control structure policy or procedures by determining how the policy or procedure was applied, the consistency with which it was applied during the audit period, and by whom it was applied. To achieve this goal, we will draw samples for disbursements, receipts and payroll when applicable. Each document selected will be tested for various attributes that are designed to verify compliance with different aspects of internal controls and applicable laws and regulations. Additionally, each sample item will be tested for coding to the proper accounts and posting to the general ledger. Sample sizes vary based on the population and risk-based calculations. QUALITY ASSURANCE POLICY AND PROCEDURES LSL has established strict review procedures to ensure quality reporting in accordance with the standards. These procedures are designed to maximize adherence to quality. 6. IDENTIFICATION OF ANTICIPATED POTENTIAL AUDIT PROBLEMS With our familiarity with similar local governments, we do not anticipate unusual audit problems. With changes in single audit and GASB pronouncements, we always anticipate a certain degree of problems. To address these, we offer different training opportunities, first-hand experience with similar local governments, and implementation experts on our in-house team. www.lslcpas.com Page 134 L SL•�:: June 26, 2019 Ruth Cain, CPPB, Procurement Manager City of Rancho Cucamonga Procurement Division 10500 Civic Center Drive Rancho Cucamonga, CA 91729-0807 Re: Best and Final Offer ("BAFO"), for Request for Proposal ('RFP") #18/19-027 for Professional Auditing Services Dear Ms. Cain, Lance, Soll & Lunghard, LLP is pleased to present its best and final offer for professional auditing services for the fiscal years ending June 30, 2019, 2020, and 2021, with options to renew for fiscal years ending June 30, 2022 and 2023. On our original cost proposal dated May 23, 2019, we had provided a 5% discount over our prior year fee for the next audits going forward in appreciation of our relationship with the City. Our best and final offer (see attached BAFO) provides an additional annual discount of $1,000 for each year without cutting back on the quality of services. For the purpose of this best and final offer, Richard K. Kikuchi, Engagement Partner is authorized to make representations for our firm, empowered to submit this best and final offer and authorized to sign a contract with the City of Rancho Cucamonga. I can be reached at the address above or by phone at (714) 672-0022. Very truly yours, Richard K. Kikuchi, Partner LANCE, SOLL & LUNGHARD, LLP e PrlmeGlobal Page 135 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-027 for Professional Auditing Services Section Item Description Unit of Measure juantity Unit Price Fiscal 2019 Comprehensive Annual Financial Report Each 1 $60,710 Fiscal 2019 Fire Protection District Annual Financial Report Each 1 4,718 Fiscal 2019 Single Audit Each 1 5,270 Fiscal 2019 Air Quality Improvement Trust Fund Financial Statements Each 1 1,518 Fiscal 2019 LIVID 1, SLD 2 and PD -85 Financial Statements Each 1 2,093 Fiscal 2019 LM Ds 2, 4-11, 6-11, and 7 Financial Statements Each 1 2, 093 Fiscal 2019 Housing Successor Compliance Report Each 1 860 Fiscal 2019 City GANN Limit Report Each 1 315 Fiscal 2019 Fire GANN Limit Report Each 1 315 Fiscal 2019 CFD 88-1 GANN Limit Report Each 1 315 Fiscal 2019 CFD 85-1 GANN Limit Report Each 1 315 Fiscal 2019 City Annual State Controller's Report Each 1 4,820 Fiscal 2019 Fire District Annual State Controller's Report Each 1 975 Fiscal 2020 Comprehensive Annual Financial Report Each 1 $60,920 Fiscal 2020 Fire Protection District Annual Financial Report Each 1 4,810 Fiscal 2020 Single Audit Each 1 5,380 Fiscal 2020 Air Quality Improvement Trust Fund Financial Statements Each 1 1,550 Fiscal 2020 LIVID 1, SLD 2 and PD -85 Financial Statements Each 1 2,130 Fiscal 2020 LMDs 2, 4-11, 6-11, and 7 Financial Statements Each 1 2,130 Fiscal 2020 Housing Successor Compliance Report Each 1 880 Fiscal 2O2O City GANN Limit Report Each 1 320 Fiscal 2020 Fire GANN Limit Report Each 1 320 Fiscal 2020 CFD 88-1 GANN Limit Report Each 1 320 Fiscal 2020 CFD 85-1 GANN Limit Report Each" 1 320 Fiscal 2020 City Annual State Controller's Report Each 1 4,920 Fiscal 2020 Fire District Annual State Controller's Report Each 1 990 Page 136 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-027 for Professional Auditing Services Fiscal 2021 Comprehensive Annual Financial Report Each 1 $61,140 Fiscal 2021 Fire Protection District Annual Financial Report Each 1 4,910 Fiscal 2021 Single Audit Each 1 5,4_90 Fiscal 2021 Air Quality Improvement Trust Fund Financial Statements Each 1 1,580 Fiscal 2021 LIVID 1, SLD 2 and PD -85 Financial Statements Each 1 2,170 Fiscal 2021 LMDs 2, 4-11, 6-11, and 7 Financial Statements Each 1 2,170 Fiscal 2021 Housing Successor Compliance Report Each 1 900 Fiscal 2021 City GANN Limit Report Each 1 330 Fiscal 2021 Fire GANN Limit Report Each 1 330 Fiscal 2021 CFD 88-1 GANN Limit Report Each 1 330 Fiscal 2021 CFD 85-1 GANN Limit Report Each 1 330 Fiscal 2021 City Annual State Controller's Report Each 1 5,020 Fiscal 2021 Fire District Annual State Controller's Report Each 1 1,010 Fiscal 2022 Comprehensive Annual Financial Report Each 1 $61,360 Fiscal 2022 Fire Protection District Annual Financial Report Each 1 5,010 Fiscal 2022 Single Audit Each 1 5,600 Fiscal 2022 Air Quality Improvement Trust Fund Financial Statements Each 1 1,610 Fiscal 2022 LIVID 1, SLD 2 and PD -85 Financial Statements Each 1 2,210 Fiscal 2022 LMDs 2,4-R, 6-11, and 7 Financial Statements Each 1 2,210 Fiscal 2022 Housing Successor Compliance Report Each 1 920 Fiscal 2022 City GANN Limit Report Each 1 340 Fiscal 2022 Fire GANN Limit Report Each 1 340 Fiscal 2022 CFD 88-1 GANN Limit Report Each 1 340 Fiscal 2022 CFD 85-1 GANN Limit Report Each 1 340 Fiscal 2022 City Annual State Controller's Report Each 1 5,120 Fiscal 2022 Fire District Annual State Controller's Report Each' 1 1,030 Fiscal 2023 Comprehensive Annual Financial Report Each1 $61,590 Page 137 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-027 for Professional Auditing Services Fiscal 2023 Fire Protection District Annual Financial Each 1 Report $5,110 Fiscal 2023 Single Audit Each 1 5,710 Fiscal 2023 Air Quality Improvement Trust Fund Each 1 Financial Statements 1,640 Fiscal 2023 LIVID 1, SLD 2 and PD -85 Financial Each 1 Statements 2,250 Fiscal 2023 LMDs 2,4-11, 6-11, and 7 Financial Each 1 Statements 2,250 Fiscal 2023 Mousing Successor Compliance Report Each 1 940 Fiscal 2023 City GANN Limit Report Each 1 350 Fiscal 2023 Fire GANN Limit Report Each 1 350 Fiscal 2023 CFD 88-1 GANN Limit Report Each 1-450 Fiscal 2023 CFD 85-1 GANN Limit Report Each 1 350 Fiscal 2023 City Annual State Controller's Report Each 1 5,220 Fiscal 2023 Fire District Annual State Controller's Each 1 Report 1,050 Page 138 EXHIBIT B SCHEDULE OF PERFORMANCE IN ACCORDANCE WITH RFP#18/19-027 PSA with Professional Liability Insurance (non -design) Last Revised: 10/02/13 Vendor Initials Page 16 Page 139 PSA with Professional Liability Insurance (non -design) Last Revised: 10/02/13 Vendor Initials Page 17 Page 140 Attachment A — Sample Waiver of Subrogation (Sample Only — Not all forms will look identical to this Sample) TRAVELERS POLICY NUMBER WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC OO 03 13 (00)-01 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an Injury covered by this policy We will not enforce our right against the person or organization named in the Schedule (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us ) This agreement shall not operate directly or Indirectly to benefit any one not named in the Schedule SCHEDULE DESIGNATED PERSON - The City of Rancho Cucamonga, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City or officials. DESIGNATED ORGANIZATION: PSA with Professional Liability Insurance (non -design) Last Revised: 10102113 Vendor Initials Page 18 Page 141 Attachment B — Sample Additional Insured for On-going Projects POLICY NUMBER- COMMERCIAL GENERAL LIABILITY CG 2010 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following. COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Locations Of Covered Operations The City of Rancho Cucamonga, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City or officials. Information required to complete this Schedule if not shown above will be shown in the Declarations. A. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury' caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) desig- nated above CG 20 10 07 04 B. With respect to the insurance afforded to these additional insureds, the following additional exclu- sions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equip- ment fumished in connection with such work, on the project (other than service. maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its in- tended use by any person or organization other than another contractor or subcontractor en- gaged In performing operations for a principal as a part of the some project. ® ISO Properties. Inc., 2004 PSA with Professional Liability Insurance (non -design) Last Revised: 10/02/13 Page 1 of 1 0 Vendor Initials Page 19 Page 142 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Lori Sassoon, Deputy City Manager/Administrative Services Tamara L. Layne, Finance Director Noah Daniels, Finance Manager SUBJECT: CONSIDERATION OF APPROVAL TO SET ANNUAL SPECIAL TAX LEVY FOR COMMUNITY FACILITIES DISTRICT NOS. 85-1 AND 88-1 FOR FISCAL YEAR 2019/20 RECOMMENDATION: It is recommended that the Fire Board adopt resolutions approving the levy of special taxes for Community Facility District Nos. 85-1 and 88-1 for Fiscal Year 2019/20. =o 4 Kel ZT61L11 I Annually, prior to the County's direct assessment enrollment deadline in August, the Fire Board will be asked to adopt a resolution approving the levy of special tax as reflected in the respective Annual Status Report for each District. Although the Fire Board has previously authorized the formation of the Districts and the maximum levy of a special tax within the boundaries of the Districts, the actual annual special tax to be levied must be authorized on an annual basis. ANALYSIS: For the upcoming Fiscal Year 2019/20 levy, the Fire Board's approval is recommended. The annual levy of special taxes for the Districts is utilized to pay for the public facilities and services associated with the Districts. These costs are permitted to be financed pursuant to the 1982 Act. All the costs related to the Districts are costs of the Districts, not the Fire District nor its General Fund. Thus, all costs related to administering the Districts are the responsibility of the property owners within the Districts. The annual levy of special taxes will be applied to all parcels within the Districts and will be levied and collected in perpetuity, unless and until such time the Board determines that revenues are no longer needed. The maximum annual special tax for the Districts will be adjusted annually by the change in the Riverside — San Bernardino — Ontario Consumer Price Index or the State of California, Department of Finance methodology for adjusting appropriations limits for State and Local Governments, according to each District's respective rate and method of apportionment. This year, given the Fire District's positive fiscal condition, the Board approved a Fiscal Year 2019/20 Adopted Budget that provides for a significant rate reduction in CFD 88-1. This reduction will result in a significant savings on the upcoming tax bills for property owners in this District, which generally includes the property north of the 210 Freeway. The last time rates were lowered was in Fiscal Year 2015/16. CFD 88-1 requires specific ratios based on square footage of a home to determine the assessed rate; larger homes are charged more than smaller homes. The new, lower rates were determined by lowering the new rate of the largest homes to Page 143 the same level as CFD 85-1, and applying the ratio accordingly to determine the rates for the smaller homes. This reduction is expected to save residential taxpayers approximately $800,000, collectively. The table below summarizes the special tax levy (for a single-family residence) for each District for Fiscal Year 2019/20: Community Maximum Current Levy Prior Levy Notes Facility District Levy 85-1 $174.82 $144.12 $144.12 No change from prior year. 88-1 $545.58 to $55.43 to $167.75 to Reduced by 67% $1,425.14 $144.12 $440.08 from prior year. The special taxes noted in the Annual Status Report for each District are net of estimated delinquencies for budgetary purposes. In cases of special tax delinquency and foreclosure, the parcels will be subject to penalties. If approved, City staff will file the certified list of all parcels subject to the special tax levy for each District with the County of San Bernardino no later than the County's August 12, 2019 submittal deadline. Adoption of the resolutions will provide for the Fiscal Year 2019/20 levy upon the parcels within each District that are not otherwise exempt from taxation, at the rates set forth in the attached Annual Status Reports for Fiscal Year 2019/20. The individual budgets for the Districts were approved by the Fire Board on June 27, 2019 with the Fiscal Year 2019/20 Adopted Budget. FISCAL IMPACT: The Districts are separate from the Fire District General Fund. The special tax revenues that are collected for each District are used for the related services and administration costs for only that District. The reduction in the CFD 88-1 assessment revenue will be offset by budgeted supplemental funds from the Fire District General Fund to fully fund the services pertaining to this District. COUNCIL GOAL(S) ADDRESSED: This item addresses the Fire Board's goal to ensure the fiscally sustainability of the Fire District's special districts. ATTACHMENTS: Description Attachment 1 — Resolution CFD 85-1 Attachment 2 — Annual Status Report - CFD 85-1 Attachment 3 — Resolution CFD 88-1 Attachment 4 — Annual Status Report - CFD 88-1 Page 144 RESOLUTION NO. FD 19 -XXX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ESTABLISHING THE ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 85-1 FOR FISCAL YEAR 2019/20 WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District, California, (formerly Foothill Fire Protection District, hereinafter referred to as the "legislative body"), (a) initiated proceedings in 1985 to (i) form the Foothill Fire Protection District Community Facilities District No. 85-1 ("CFD No. 85-1") and (ii) authorize the levy of special taxes within CFD No. 85-1; (b) held a public hearing regarding the foregoing and formed CFD No. 85-1; and (c) conducted an election on December 10, 1985 and more than two-thirds (2/3) of the qualified electors voted in favor of a proposition authorizing the levy of special taxes in CFD No. 85-1, all as authorized pursuant to the terms and provisions of the "Mello -Roos Community Facilities Act of 1982," being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California (the "Act"); and WHEREAS, this legislative body, by ordinance, as authorized by Section 53340 of the Government Code of the State of California, has authorized the annual levy of a special tax to pay for costs and expenses related to said CFD No. 85-1 at the rate and apportion the special tax in the manner specified in the resolution adopted pursuant to Article 2 (commencing with Section 53318 of the Government Code), except that this Board of Directors may levy the special tax at a lower rate; and WHEREAS, this Board of Directors desires to levy a special tax in the CFD No. 85-1 for the Fiscal Year 2019/20. NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, HEREBY RESOLVES: SECTION 1: Levy of Special Tax. That the specific rate and amount of the special tax to be collected to pay for the costs and expenses for the Fiscal Year 2019/20 for the CFD No. 85-1 is hereby determined and established as set forth in the attached, referenced and incorporated Exhibit "A". SECTION 2: Exempt Properties. That properties or entities of the State, Federal or other local governments shall be exempt from such special tax. SECTION 3: Use of Special Tax. That the proceeds of the special tax shall be used to pay, in whole or in part, the costs of the following, in the following order of priority: (a) The construction, acquisition, expansion and/or rehabilitation of public facilities, within or for the benefit of the CFD No. 85-1 generally described as follows: Fire protection and suppression facilities and appurtenances, including equipment, real property and other tangible property with an estimated useful life of five years or longer. (b) The services to be provided within the CFD No. 85-1 are generally described as follows: The performance by employees of functions, operations and maintenance and repair activities in order to provide fire protection within the CFD No. 85-1. (c) The repayment of advances and loans. The special tax shall be used solely for the purposes specified above and for no other purpose. Resolution No. FD 19 -XXX - Page 1 of 4 ATTACHMEN_,Qe1145 SECTION 4: Annual Adjustment in Maximum Special Tax. Pursuant to authorization of the qualified electorate, this Board of Directors hereby declares that it shall annually adjust the maximum special tax based upon the lesser of: (a) changes in cost of living; or (b) changes in cost of living and changes in population as defined in Section 7901 of the Government Code occurring within the CFD No. 85-1 in the immediately preceding fiscal year. (c) The maximum authorized special tax rates are set forth in the attached referenced and incorporated Exhibit "B" SECTION 5: Collection of Special Tax. The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected, and shall be subject to the same penalties and same procedure and sale in cases of any delinquency for ad valorem taxes. PASSED, APPROVED, AND ADOPTED this 17th day of July 2019. Resolution No. FD 19 -XXX - Page 2 of 4 ATTACHMEN-,Qe1146 EXHIBIT "A" SPECIAL TAX FOR FISCAL YEAR 2019/20 IN MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 85-1 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Structures Residential Multi -Family Residential Commerical Industrial Reduction Actual Annual Special Tax Fiscal Year 2019/20 $144.12 per acre + 0.078 per SF $144.12 per acre + 0.095 per SF Note: DU = Dwelling Unit TU = Total Units SF = Square Foot Commercial and industrial structures shall be granted a $0.01 reduction in the special tax for the installation of complete sprinkler systems. In addition, multi -floor commercial and industrial structures shall also be granted a $0.01 reduction (not cumulative) in special tax for each separate floor above or below the main ground floor of the structure. Resolution No. FD 19 -XXX - Page 3 of 4 ATTACHMEN_,Qe1147 $144.12 per DU 2 DU 1.75 ($144.12) 3 DU 2.25 ($144.12) 4 DU 2.65 ($144.12) 5 -14 DU 2.65 ($144.12) + {0.35 (TU -4) ($144.12)} 15 - 30 DU 6.15 ($144.12) + {0.30(TU - 14) ($144.12)} 31 - 80 DU 10.65 ($144.12) + {0.25(TU - 30) ($144.12)} 80 - up DU 23.15 ($144.12) + {0.20(TU - 80) ($144.12)} $144.12 per acre + 0.078 per SF $144.12 per acre + 0.095 per SF Note: DU = Dwelling Unit TU = Total Units SF = Square Foot Commercial and industrial structures shall be granted a $0.01 reduction in the special tax for the installation of complete sprinkler systems. In addition, multi -floor commercial and industrial structures shall also be granted a $0.01 reduction (not cumulative) in special tax for each separate floor above or below the main ground floor of the structure. Resolution No. FD 19 -XXX - Page 3 of 4 ATTACHMEN_,Qe1147 EXHIBIT "B" MAXIMUM SPECIAL TAX FOR MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 85-1 IN FISCAL YEAR 2019/20 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Per Capita Cost of Fiscal Year Living Change 2018/19 Base 1.0385% Structures Residential Multi -Family Residential Commerical Industrial Reduction $170.06DU 2 DU 3 DU 4 DU 5-14 DU 15-30 DU 31 - 80 DU 80 -up DU Maximum Special Tax Fiscal Year 2019/20 $174.82 DU Maximum Annual Special Tax Fiscal Year 2019/20 $174.82 per DU 1.75 ($174.82) 2.25 ($174.82) 2.65 ($174.82) 2.65 ($174.82) + {0.35 (TU -4) ($174.82)} 6.15 ($174.82) + {0.30(TU - 14) ($174.82)} 10.65 ($174.82) + {0.25(TU - 30) ($174.82)} 23.15 ($174.82) + {0.20(TU - 80) ($174.82)} $174.82 per acre + 0.091 per SF $174.82 per acre + 0.112 per SF Note: DU = Dwelling Unit TU = Total Units SF = Square Foot Commercial and industrial structures shall be granted a $0.01 reduction in the special tax for the installation of complete sprinkler systems. In addition, multi -floor commercial and industrial structures shall also be granted a $0.01 reduction (not cumulative) in special tax for each separate floor above or below the main ground floor of the structure. Resolution No. FD 19 -XXX - Page 4 of 4 ATTACHMEN_,Qe1148 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 85-1 ANNUAL STATUS REPORT JULY 2019 Page 149 Resolution No. FD 19 -XXX BACKGROUND On December 10, 1985, the electors within the boundary of Community Facilities District No. 85-1 (CFD No. 85-1) the Rancho Cucamonga Fire Protection District (formerly Foothill Fire Protection District, the "District") voted in favor of a proposition to authorize the levy of a special tax for fire suppression services and facilities, to establish an appropriations limit and to annually adjust the special tax and appropriations limit based upon changes in the cost of living and changes in population. CFD No. 85-1 is bounded generally on the north by the 210 Freeway, on the east by Etiwanda, on the south by 4t" and on the west by Archibald. The maximum special tax shall be annually adjusted for the lesser of (a) changes in cost of living; or (b) changes in the cost of living and changes in population as defined in Section 7901 of the Government Code, as amended. It has been determined that there are sufficient revenues available in the CFD No. 85-1 to meet all financial obligations without an increase to the CFD No. 85-1 for Fiscal Year 2019/20. The maximum tax rate which could be levied is adjusted per the March Consumer Price Index for all Urban Consumers (CPI -U), for the Riverside — San Bernardino — Ontario Consumer Price Index area. The change in the Cost of Living is 1.0385% for Fiscal Year 2019/20. Community Facilities District No. 85-1 Fiscal Year 2019/20 1 ATTACHMENT #02 Page 150 Resolution No. FD 19 -XXX COMMUNITY FACILITIES DISTRICT NO. 85-1 ANNUAL SPECIAL TAX FISCAL YEAR 2019/20 Structures Residential Multi -Family Residential Commerical Industrial Rnrh 1r+inn Actual Annual Special Tax Fiscal Year 2019/20 $144.12 per DU 2 DU 1.75 ($144.12) 3 DU 2.25 ($144.12) 4 DU 2.65 ($144.12) 5 -14 DU 2.65 ($144.12) + {0.35 (TU -4) ($144.12)1 15 - 30 DU 6.15 ($144.12) + {0.30(TU - 14) ($144.12)1 31 - 80 DU 10.65 ($144.12) + {0.25(TU - 30) ($144.12)} 80 - up DU 23.15 ($144.12) + {0.20(TU - 80) ($144.12)} $144.12 per acre + 0.078 per SF $144.12 per acre + 0.095 per SF Note: DU = Dwelling Unit TU = Total Units SF = Square Foot Commercial and industrial structures shall be granted a $0.01 reduction in the special tax for the installation of complete sprinkler systems. In addition, multi -floor commercial and industrial structures shall also be granted a $0.01 reduction (not cumulative) in special tax for each separate floor above or below the main ground floor of the structure. Community Facilities District No. 85-1 Fiscal Year 2019/20 2 ATTACHMENT #02 Page 151 Resolution No. FD 19 -XXX COMMUNITY FACILITIES DISTRICT NO. 85-1 PROPOSED SOURCES AND USES OF FUNDS Fiscal Year 2019/20 Budget Sources Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 5,959,650 Anticipated Prior Year Delinquencies Collection 27,550 Subtotal - Taxes 5,987,200 Interest Revenue 43,570 Total Proposed Sources $ 6,030,770 Uses Communications 364,890 Fire Suppression 5,387,530 Fire Station Operations and Maintenance 103,790 Admin./General Overhead 252,280 Total Proposed Uses $ 6,108,490 Contribution to/(Use of) Fund Balance $ (77,720) Community Facilities District No. 85-1 3 Fiscal Year 2019/20 ATTACHMENT #02 Page 152 AV AJJ2u:) Resolution No. FD 19 -XXX m � 4 C LLL Q AV 152a I ny 2PUL)MIJ] by Jaasal{ Q'd AV U I I m" I """E ki �I.II.W i 0 00 1-- — 4' �a E Z r :3 ,0 U.2 *+ � a U 4 4 y C U) CL ja 2 w 0+ .` LL �+ M , LL Ay uaheH i ihy ePUenn!x3 C � j i AV JaI.Sayaeb AV AJJ2u:) Resolution No. FD 19 -XXX m � 4 C LLL Q AV 152a I ny 2PUL)MIJ] by Jaasal{ Q'd AV U I I m" I """E ki �I.II.W i i h LIQ I I H �I.II.W i i Ay uaheH i i by uaheH i i ! AV esouaJaH i � � ny esOl.IJaaH AV Pleq!4:�JV '- � I h'd PIe4!4Uab` AV UeuallaH AV uewIlaH • sn i 'AV l3aeAaulj4�� � �49�� ag IS UEIIaUJ� j y �H�P 01 r� AV DAME) at 1�,f•` w a 4 e '' p Y� d yT Community Facilities District No. 85-1 Fiscal Year 2019/20 4 ATTACHMENT #02 Page 153 RESOLUTION NO. FD 19 -XXX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ESTABLISHING THE ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 88-1 FOR FISCAL YEAR 2019/20 WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District, California, (formerly Foothill Fire Protection District, hereinafter referred to as the "legislative body"), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a community facilities district, all as authorized pursuant to the terms and provisions of the "Mello -Roos Community Facilities Act of 1982," being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California. This community facilities district shall hereinafter be referred to as Community Facilities District No. 88-1 (hereinafter referred to as the "CFD No. 88-1 "); and WHEREAS, this legislative body, by ordinance, as authorized by Section 53340 of the Government Code of the State of California, has authorized the levy of a special tax to pay for costs and expenses related to said CFD No. 88-1, and this legislative body is desirous to establish the specific rate of the special tax to be collected for the next fiscal year and to adjust the maximum special tax authorization to be levied. NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, HEREBY RESOLVES: SECTION 1: That the above recitals are all true and correct. SECTION 2: That the specific rate and amount of the special tax to be collected to pay for the costs and expenses for Fiscal Year 2019/20 for the referenced CFD No. 88-1 is hereby determined and established as set forth in the attached, referenced, and incorporated Exhibit "A". SECTION 3: That the rate as set forth above does not exceed the amount as previously authorized by ordinance of this legislative body, and is not in excess of that as previously approved by the qualified electors of the CFD No. 88-1. SECTION 4: That the proceeds of the special tax shall be used to pay, in whole or in part, the costs of the following, in the following order of priority: A. Payment of principal and interest on any outstanding authorized bonded indebtedness, if any; B. Necessary replenishment of bond reserve funds or other reserve funds, including sinking funds; C. Payment of costs and expenses of authorized public facilities and public services, including the administration of the special tax levy; and D. Repayment of advances and loans, if appropriate. The proceeds of the special taxes shall be used as set forth above, and shall not be used for any other purpose. SECTION 5: That the maximum authorized special tax rates for all developed properties are hereby adjusted pursuant to Ordinance No. 17. The maximum authorized special tax rates are set forth in the attached, referenced, and incorporated Exhibit "B". SECTION 6: The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected, and shall be subject to the same penalties and same procedure and sale in cases of any delinquency for ad valorem taxes, and the Tax Collector is hereby authorized to deduct reasonable administrative costs incurred in collecting any said special tax. Resolution No. FD 19 -XXX - Page 1 of 4 ATTACH MEN -,Q 154 SECTION 7: All monies above collected shall be paid into the CFD No. 88-1 funds, including any bond fund and reserve fund. SECTION 8: The County Auditor is hereby directed to enter in the next County assessment roll on which taxes will become due, opposite each lot or parcel of land affected in a space marked "public improvements," "special tax" or by any other suitable designation, the installment of the special tax, and for the exact rate and amount of said tax reference is made to the attached Exhibit "A". SECTION 9: The County Auditor shall then, at the close of the tax collection period, promptly render to the Agency a detailed report showing the amount and/or amounts of such special tax installments, interest, penalties, and percentages so collected and from what property collected, and also provide a statement of any percentages retained for the expense of making any such collection. PASSED, APPROVED, AND ADOPTED this 1711 day of July 2019. Resolution No. FD 19 -XXX - Page 2 of 4 ATTACH MENT#P� 155 EXHIBIT "A" SPECIAL TAX FOR FISCAL YEAR 2019/20 IN COMMUNITY FACILITIES DISTRICT NO. 88-1 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT SPECIAL TAX LEVY SPECIAL TAX LEVY TAXING CLASSIFICATION FISCAL YEAR 2018/19 FISCAL YEAR 2019/20 1. DEVELOPED PROPERTY A. Residential Class I (more than 3,590 SF) B. Residential Class 11 (3,077 to 3,589 SF) C. Residential Class III (2,564 to 3,076 SF) D. Residential Class IV (2,308 to 2,563 SF) E. Residential Class V (2,051 to 2,307 SF) F. Residential Class VI (1,795 to 2,050 SF) G. Residential Class VII (less than 1,795 SF) Commerical/Industrial Property 2. APPROVED PROPERTY 3. VACANT PROPERTY SF = Square Feet $440.08 339.09 269.89 235.85 204.22 186.00 167.75 $677.13 per acre or $0.061 per sq.ft of building area, whichever is greater $200 per lot or parcel $10.00 per acre $144.12 110.86 77.60 66.52 60.97 55.43 $221.72 per acre or $0.010 per sq.ft of building area, whichever is greater $99.77 per lot or parcel $5.54 per acre Resolution No. FD 19 -XXX - Page 3 of 4 ATTACH MENT#P� 156 2. APPROVED PROPERTY 3. VACANT PROPERTY SF = Square Feet per sq.ft of building area, whichever is greater $200 per lot or parcel $10.00 per acre per sq.ft of building area, whichever is greater $200 per lot or parcel $10.00 per acre NOTE: Escalation of maximum special rate. Calculation formula Fiscal Year 2019/20 Population CPI* Change Change Factor 1.0044 X 1.0385 = 1.0431 *CPI - California Per Capita Personal Income Resolution No. FD 19 -XXX - Page 4 of 4 ATTACHMENT #03 Page 157 EXHIBIT "B" SPECIAL TAX FOR FISCAL YEAR 2019/20 IN COMMUNITY FACILITIES DISTRICT NO. 88-1 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT MAXIMUM SPECIAL TAX RATE TAXING CLASSIFICATION FISCAL YEAR 2018/19 FISCAL YEAR 2019/20 1. DEVELOPED PROPERTY A. Residential Class 1 $1,366.26 $1,425.14 (more than 3,590 SF) B. Residential Class 11 1,047.65 1,092.80 (3,077 to 3,589 SF) C. Residential Class 111 836.05 872.08 (2,564 to 3,076 SF) D. Residential Class IV 732.79 764.37 (2,308 to 2,563 SF) E. Residential Class V 627.09 654.11 (2,051 to 2,307 SF) F. Residential Class VI 579.20 604.16 (1,795 to 2,050 SF) G. Residential Class VII 523.04 545.58 (less than 1,795 SF) Commerical/Industrial Property $2,102.84 per acre or $0.16998 $2,193.47 per acre or $0.17731 2. APPROVED PROPERTY 3. VACANT PROPERTY SF = Square Feet per sq.ft of building area, whichever is greater $200 per lot or parcel $10.00 per acre per sq.ft of building area, whichever is greater $200 per lot or parcel $10.00 per acre NOTE: Escalation of maximum special rate. Calculation formula Fiscal Year 2019/20 Population CPI* Change Change Factor 1.0044 X 1.0385 = 1.0431 *CPI - California Per Capita Personal Income Resolution No. FD 19 -XXX - Page 4 of 4 ATTACHMENT #03 Page 157 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 88-1 ANNUAL STATUS REPORT JULY 2019 Page 158 Resolution No. FD 19 -XXX BACKGROUND On April 4, 1989, the qualified voters approved the formation of Mello -Roos Community Facilities District No. 88-1 ("CFD No. 88-11") and authorized CFD No. 88-1 to annually levy a special tax to provide for fire protection services within northeast Etiwanda. On May 19, 1989, the Board of Directors of the Rancho Cucamonga Fire Protection District (formerly Foothill Fire Protection District) adopted an Ordinance authorizing the CFD No. 88-1, by Resolution, to annually levy a special tax in CFD No. 88-1 for purposes of land acquisition, fire station construction, purchase of equipment and operations and maintenance costs for fire protection services. CFD No. 88-1 is located within the boundaries of Highland, Cherry, Day Creek Channel and the San Bernardino National Forest. For Fiscal Year 2019/20, staff has determined that there are sufficient revenues available to meet all financial obligations; hence, there will be no increase in the actual assessment rate for CFD No. 88-1 for Fiscal Year 2019/20. The maximum special tax shall be annually adjusted for changes in cost of living; or changes in the cost of living and changes in population as defined in Section 7901 of the Government Code, as amended, whichever is lesser. The change in the cost of living and changes in population is 1.04310% for Fiscal Year 2019/20. Community Facilities District No. 88-1 1 Fiscal Year 2019/20 ATTACHMENT #04 Page 159 Resolution No. FD 19 -XXX COMMUNITY FACILITIES DISTRICT NO. 88-1 ANNUAL SPECIAL TAX FISCAL YEAR 2019/20 SF = Square Feet Community Facilities District No. 88-1 2 Fiscal Year 2019/20 ATTACHMENT #04 Page 160 SPECIAL TAX LEVY SPECIAL TAX LEVY TAXING CLASSIFICATION FISCAL YEAR 2018/19 FISCAL YEAR 2019/20 1. DEVELOPED PROPERTY A. Residential Class 1 $440.08 $144.12 (more than 3,590 SF) B. Residential Class 11 339.09 110.86 (3,077 to 3,589 SF) C. Residential Class 111 269.89 88.69 (2,564 to 3,076 SF) D. Residential Class IV 235.85 77.60 (2,308 to 2,563 SF) E. Residential Class V 204.22 66.52 (2,051 to 2,307 SF) F. Residential Class VI 186.00 60.97 (1,795 to 2,050 SF) G. Residential Class VII 167.75 55.43 (less than 1,795 SF) Commerical/Industrial Property $677.13 per acre or $0.061 $221.72 per acre or $0.010 per sq.ft of building area, per sq.ft of building area, whichever is greater whichever is greater 2. APPROVED PROPERTY $200 per lot or parcel $99.77 per lot or parcel 3. VACANT PROPERTY $10.00 per acre $5.54 per acre SF = Square Feet Community Facilities District No. 88-1 2 Fiscal Year 2019/20 ATTACHMENT #04 Page 160 Resolution No. FD 19 -XXX COMMUNITY FACILITIES DISTRICT NO. 88-1 PROPOSED SOURCES AND USES OF FUNDS Fiscal Year 2019/20 Budget Sources Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 410,150 Anticipated Prior Year Delinquencies Collection 18,050 Subtotal - Taxes 428,200 Transfers In Total Proposed Sources Uses Communications Fire Suppression Fire Station Operations and Maintenance Admin./General Overhead Total Proposed Uses Community Facilities District No. 88-1 Fiscal Year 2019/20 1,966,610 $ 2,394,810 91,210 2,164,860 31,710 107,030 $ 2,394,810 3 ATTACHMENT #04 Page 161 Resolution No. FD 19 -XXX Community Facilities District No. 88-1 Fiscal Year 2019/20 4 ATTACHMENT #04 Page 162 C 4IE W E G p, —. w E J U u C U C AV kUc43 _,� IL, D WEE o 0 LL AV JSe3c!, G AVRPUEMIJ] ; AV RpUeMlJ-] 7 � E Ise 1aaJ] hcj i O AV Ja}SagD .� � AV JD-4SDgDGQj 1 � I � _._._ AV uaslllll'N V � AV U2)Ae l i ; AV Uahl?l-i I AV 25MUJaHl i i AV escwJ2H i ■ AV PlUq!4:JV ■ Aid PIeq!4a-IV i ■ AV uewllaH i.��` AV uewllaH �+ In i r r ■AV peAaUIA3"E4B9F 2, Rig ...... j.....+i AV 3AOJtj a li LINE..� .r.M'u y1�1■lr.. ■ � 1' Ln � O� d CO � ro LL < yp 0.7 d !,155 li, az IN I � Community Facilities District No. 88-1 Fiscal Year 2019/20 4 ATTACHMENT #04 Page 162 DATE: July 17, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Robert Neiuber, Human Resources Director SUBJECT: CONSIDERATION TO APPROVE A RESOLUTION ADOPTING THE SALARY SCHEDULES FOR THE FIRE SUPPORT SERVICES ASSOCIATION FOR FISCAL YEAR 2019/20. RECOMMENDATION: Staff recommends that the Fire Board of the Rancho Cucamonga Fire Protection District adopt the attached resolution approving the Fiscal Year 2019/20 salary schedules for Fire Support Services Association covered job classifications employed by the Fire Protection District. BACKGROUND: The Fire Board traditionally adopts salary resolutions biannually for those classifications employed by the Fire District. These resolutions are updated to reflect changes in salaries, additions, and deletions of classifications, changes in job titles and other terms of employment. The District and Fire Support Services Association reached a tentative agreement on Thursday July 11, 2019. This report will be updated on Monday July 15, with further details. ANALYSIS: ATTACHMENTS: Description Attachment 1 - Resolution Attachment 2 - Salary Survey - Will be Available July 15th Page 163 RESOLUTION NO. FD 19- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE FIRE SUPPORT SERVICES SALARY SCHEDULE FOR FISCAL YEAR 2019-20 WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has determined that it is necessary for the efficient operation and management of the District that policies be established prescribing salary ranges, benefits and holidays and other policies for employees of the Rancho Cucamonga Fire Protection District; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has previously adopted salary resolutions that established salary ranges, benefits and other terms of employment for employees of the Rancho Cucamonga Fire Protection District; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District recognizes that it is necessary from time to time to amend the salary resolution to accommodate changes in position titles, classifications salary ranges, benefits and other terms of employment; and NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Rancho Cucamonga Fire Protection District, Rancho Cucamonga, California to approve the attached salary schedules for the Fire Support Services Association positions (Attachments 2) effective July 13, 2019. PASSED, APPROVED AND ADOPTED this 17th day of July 2019. L. Dennis Michael, President ATTEST: Page 164 Janice C. Reynolds, Secretary Page 165 Attachment 2 Salary Survey Will be Available July 15th Page 166 7/17/19 CCM -UPDATED REPORT FOR ITEM C10- DISTRIBUTED 7/16/19 STAFF REPORT DATE: July 17, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Robert Neiuber, Human Resources Director Jenifer Phillips, Deputy Director of Human Resources SUBJECT: CONSIDERATION TO ADOPT A RESOLUTION UPDATING THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT — FIRE SUPPORT SERVICES ASSOCIATION SALARY SCHEDULE FOR FISCAL YEAR 2019/20. RECOMMENDATION: Staff recommends that the Board of Directors of the Rancho Cucamonga Fire Protection District adopt a resolution approving updating the Rancho Cucamonga Fire Support Services Association (FSSA) Salary Schedule for Fiscal Year 2019/20. BACKGROUND: The Fire Board traditionally adopts salary resolutions for those classifications employed by the Rancho Cucamonga Fire District. These resolutions are updated to reflect changes in salaries, additions, and deletions of classifications, changes in job titles and other terms of employment. ANALYSIS: After meeting and conferring in good faith, the District and Fire District Support Services representatives successfully reached an agreement on a new two-year Memorandum of Understanding (MOU). This negotiated MOU includes equity adjustments for classifications surveyed below the salary average to bring them closer to the salary average, as well as title changes and restructuring of the Clerical and Administrative classifications to be consistent to with changes made to the same positions for the City in October 2018. Staff recommends that the Fire Board approve the resolution updating the Rancho Cucamonga Fire Protection District Support Services Salary Schedule for fiscal year 2019-20 to include the aforementioned changes effective the first full pay period of July 2019 for job classifications employed by the Fire Support Services Association as agreed upon in the new MOU. FISCAL IMPACT: Adjustments to the salary schedule and their fiscal impacts were considered during the new MOU negotiations. COUNCIL GOAL(S) ADDRESSED: Page 1 of 2 ENHANCING PREMIER COMMUNITY STATUS The District is responsible for attracting and retaining exceptional community leaders to ensure that the Rancho Cucamonga Fire Protection District continues to be a premier employer for the community. ATTACHMENTS: Attachment 1 -Resolution 19-013 Attachment 2 — Salary Schedule Page 2of2 RESOLUTION NO. FD 19-013 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE FIRE SUPPORT SERVICES SALARY SCHEDULE FOR FISCAL YEAR 2019-20 WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has determined that it is necessary for the efficient operation and management of the District that policies be established prescribing salary ranges, benefits and holidays and other policies for employees of the Rancho Cucamonga Fire Protection District; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has previously adopted salary resolutions that established salary ranges, benefits and other terms of employment for employees of the Rancho Cucamonga Fire Protection District; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District recognizes that it is necessary from time to time to amend the salary resolution to accommodate changes in position titles, classifications salary ranges, benefits and other terms of employment; and NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Rancho Cucamonga Fire Protection District, Rancho Cucamonga, California to approve the attached salary schedule for the Fire Support Services Association effective July 13, 2019. PASSED, APPROVED AND ADOPTED this 17th day of July 2019. L. Dennis Michael, President ATTEST: Janice C. Reynolds, Secretary FIRE SUPPORT SERVICES ASSOCIATION SALARY SCHEDULE AS OF JULY 13, 2019 Attachment 2 A B C D E F COMMUNICATIONS TECHNICIAN 25.37 26.64 27.97 29.37 30.83 32.38 Hourly 2,029.39 2,130.86 2,237.40 2,349.27 2,466.74 2,590.07 Bi -Weekly 4,397.01 4,616.86 4,847.70 5,090.09 5,344.59 5,611.82 Monthly COMMUNITY AFFAIRS SENIOR 30.46 31.98 33.58 35.26 37.02 38.88 Hourly COORDINATOR 2,436.77 2,558.61 2,686.54 2,820.86 2,961.91 3,110.00 Bi -Weekly 5,279.66 5,543.65 5,820.83 6,111.87 6,417.46 6,738.34 Monthly EMERGENCY MANAGEMENT 38.00 39.90 41.89 43.99 46.19 48.50 Hourly COORDINATOR 3,039.81 3,191.80 3,351.39 3,518.96 3,694.91 3,879.65 Bi -Weekly 6,586.25 6,915.56 7,261.34 7,624.41 8,005.63 8,405.91 Monthly EMERGENCY MEDICAL SERVICES 49.38 51.85 54.44 57.16 60.02 63.02 Hourly ADMINISTRATOR 3,950.49 4,148.01 4,355.41 4,573.18 4,801.84 5,041.93 Bi -Weekly 8,559.39 8,987.36 9,436.73 9,908.56 10,403.99 10,924.19 Monthly FIRE EQUIPMENT APPRENTICE 19.79 20.78 21.82 22.91 24.06 25.26 Hourly MECHANIC 1,583.51 1,662.69 1,745.82 1,833.11 1,924.77 2,021.01 Bi -Weekly 3,430.95 3,602.49 3,782.62 3,971.75 4,170.34 4,378.85 Monthly FIRE EQUIPMENT LEAD 27.28 28.64 30.08 31.58 33.16 34.82 Hourly MECHANIC 2,182.35 2,291.47 2,406.04 2,526.34 2,652.66 2,785.29 Bi -Weekly 4,728.42 4,964.84 5,213.09 5,473.74 5,747.43 6,034.80 Monthly FIRE EQUIPMENT MECHANIC 24.74 25.98 27.28 28.64 30.07 31.58 Hourly 1,979.19 2,078.15 2,182.05 2,291.16 2,405.71 2,526.00 Bi -Weekly 4,288.24 4,502.65 4,727.78 4,964.17 5,212.38 5,473.00 Monthly FIRE INFORMATION SYSTEMS 24.07 25.27 26.54 27.87 29.26 30.72 Hourly TECHNICIAN 1,925.70 2,021.99 2,123.08 2,229.24 2,340.70 2,457.74 Bi -Weekly 4,172.35 4380.97 4600.02 4830.02 5071.52 5325.09 Monthly FIRE PREVENTION SPECIALIST 27.16 28.52 29.95 31.44 33.02 34.67 Hourly INSPECTION 1 2,172.93 2,281.58 2,395.66 2,515.44 2,641.22 2,773.28 Bi -Weekly 4,708.02 4,943.43 5,190.60 5,450.13 5,722.63 6,008.76 Monthly FIRE PREVENTION SPECIALIST 29.94 31.44 33.01 34.66 36.40 38.22 Hourly INSPECTION II 2,395.52 2,515.29 2,641.06 2,773.11 2,911.76 3,057.35 Bi -Weekly 5,190.28 5,449.80 5,722.29 6,008.40 6,308.82 6,624.26 Monthly FIRE PREVENTION SUPERVISOR 34.07 35.77 37.56 39.44 41.41 43.48 Hourly 2,725.55 2,861.83 3,004.92 3,155.16 3,312.92 3,478.57 Bi -Weekly 5,905.36 6,200.62 6,510.65 6,836.19 7,178.00 7,536.90 Monthly FIRE SHOP SUPERVISOR 39.63 41.61 43.69 45.88 48.17 50.58 Hourly 3,170.43 3,328.95 3,495.40 3,670.17 3,853.68 4,046.36 Bi -Weekly 6,869.27 7,212.73 7,573.37 7,952.04 8,349.64 8,767.12 Monthly Attachment 2 FIRE SUPPORT SERVICES ASSOCIATION SALARY SCHEDULE AS OF JULY 13, 2019 Attachment 2 A B C D E F MAINTENANCE OFFICER 36.33 38.15 40.05 42.06 44.16 46.37 Hourly 2,906.43 3,051.75 3,204.34 3,364.56 3,532.79 3,709.43 Bi -Weekly 6,297.27 6612.13 6942.74 7289.88 7654.37 8037.09 Monthly MANAGEMENT AIDE 24.99 26.24 27.56 28.93 30.38 31.90 Hourly 1,999.49 2,099.47 2,204.44 2,314.66 2,430.39 2,551.91 Bi -Weekly 4,332.23 4548.84 4776.28 5015.10 5265.85 5529.15 Monthly MANAGEMENT ANALYST 1 29.01 30.46 31.98 33.58 35.26 37.02 Hourly 2,320.73 2,436.77 2,558.61 2,686.54 2,820.86 2,961.91 Bi -Weekly 5,028.25 5279.66 5543.65 5820.83 6111.87 6417.46 Monthly MANAGEMENT ANALYST II 33.34 35.00 36.75 38.59 40.52 42.55 Hourly 2,666.98 2,800.33 2,940.34 3,087.36 3,241.73 3,403.81 Bi -Weekly 5,778.45 6067.37 6370.74 6689.28 7023.74 7374.93 Monthly MANAGEMENT ANALYST III 36.31 38.12 40.03 42.03 44.13 46.34 Hourly 2,904.64 3,049.87 3,202.36 3,362.48 3,530.60 3,707.13 Bi -Weekly 6,293.38 6608.05 6938.45 7285.37 7649.64 8032.12 Monthly PLANS EXAMINER - FIRE 33.37 35.04 36.79 38.63 40.57 42.59 Hourly 2,669.90 2,803.39 2,943.56 3,090.74 3,245.28 3,407.54 Bi -Weekly 5,784.78 6074.02 6377.72 6696.61 7031.44 7383.01 Monthly PUBLIC EDUCATION 28.09 29.50 30.97 32.52 34.15 35.85 Hourly SPECIALIST 2,247.45 2,359.82 2,477.82 2,601.71 2,731.79 2,868.38 Bi -Weekly 4,869.48 5112.95 5368.60 5637.03 5918.88 6214.83 Monthly ADMINISTRATIVE ASSISTANT 17.85 18.79 19.78 20.82 21.92 23.07 Hourly 1,428.16 1,503.33 1,582.45 1,665.74 1,753.41 1,845.69 Bi -Weekly 3,094.35 3,257.21 3,428.64 3,609.10 3,799.05 3,999.00 Monthly EXECUTIVE ASSISTANT 22.31 23.48 24.72 26.02 28.83 30.35 Hourly 1,784.58 1,878.50 1,977.37 2,081.44 2,306.38 2,427.69 Bi -Weekly 3,866.58 4,070.08 4,284.30 4,509.79 4,997.15 5,260.00 Monthly EXECUTIVE ASSISTANT II 25.95 27.31 28.75 30.26 31.85 33.53 Hourly 2,075.64 2,184.88 2,299.87 2,420.92 2,548.34 2,682.46 Bi -Weekly 4,497.21 4,733.91 4,983.06 5,245.33 5,521.40 5,812.00 Monthly Attachment 2 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Robert Neiuber, Human Resources Director Jenifer Phillips, Deputy Director of Human Resources SUBJECT: CONSIDERATION OF APPROVAL OF A RESOLUTION ADOPTING A MEMORANDUM OF UNDERSTANDING BETWEEN THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND THE FIRE SUPPORT SERVICES ASSOCIATION FOR THE PERIOD OF 2019-2021. RECOMMENDATION: It is recommended that the Board of Directors of the Rancho Cucamonga Fire Protection District adopt Resolution No. FD19-015 approving the Memorandum of Understanding between the District and the Fire Support Services Association (FSSA) relative to wages, benefits and other terms and conditions of employment for FY 2019/2020 and 2020/2021. BACKGROUND: Representatives of the District and the FSSA have met and conferred in good faith and reached an agreement for a two-year (2) year labor contract for the period July 1, 2019 through June 30, 2021. The District and Fire Support Services Association reached a tentative agreement on Thursday July 11, 2019. This report will be updated on Monday July 15, with further details. ATTACHMENTS: Description Attachment 1 - Resolution Approving the MOU Attachment 2 - MOU - Will be Available July 15th Page 167 RESOLUTION NO. FD19 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE DISTRICT AND FIRE SUPPORT SERVICES ASSOCIATION RELATIVE TO WAGES, BENEFITS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT FOR FISCAL YEARS 2019-2020 AND 2020-2021 WHEREAS, Representatives of the Rancho Cucamonga Fire Protection District (District) and the Fire Support Services Association (FSSA) have met and conferred pursuant to the provisions of the Meyers-Milias-Brown Act (California Government Code §3500, et seq.) with regard to wages, benefits and other terms and conditions of employment; and WHEREAS, Representatives of the District and the FSSA have agreed upon and present to this Board a Memorandum of Understanding pertaining to the FSSA effective, July 1, 2019 specifying the results of said meet and confer process; and WHEREAS, All legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, that in all respects, as set forth in the recitals of this Resolution, the attached Memorandum of Understanding entered into by and between District representatives and the FSSA for the period July 1, 2019 through June 30, 2021 effective July 1, 2019 is hereby approved and ratified by the Board of Directors, and the Secretary shall certify to the adoption of this resolution Page 168 Attachment 2 Memorandum of Understanding (MOU) Will be Available July 15th Page 169 7/17/19 CCM -UPDATED REPORT FOR ITEM C11- DISTRIBUTED 7/16/19 STAFF REPORT DATE: July 17, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Robert Neiuber, Human Resources Director Jenifer Phillips, Deputy Director of Human Resources SUBJECT: CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT — FIRE SUPPORT SERVICES ASSOCIATION. RECOMMENDATION: Staff recommends that the Board of Directors of the Rancho Cucamonga Fire Protection District adopt a resolution approving the Memorandum of Understanding (MOU) between the District and the Rancho Cucamonga Fire Support Services Association (FSSA), relative to wages benefits and other terms and conditions of employment. BACKGROUND: On June 21, 2017, the Board of Directors approved a two-year MOU with Fire Support Services Association. That MOU expired on June 30, 2019. The retention of our knowledgeable and committed workforce is vital to the District's commitment to provide a world class service to the community. The District must also educate and partner with employees to understand the cost of pay and benefits, and plan for the long-term sustainability of any increases. ANALYSIS: After meeting and conferring in good faith with the District through the Spring of 2019, the District and Fire District Support Services representatives successfully reached a tentative agreement on a new MOU on July 11, 2019. The proposed two-year MOU would be effective the first pay period in July 2019, and includes the following key provisions: • Health Insurance contribution increase equivalent to the average eligible Public Employees' Medical and Hospital Care Act (PEMCHA) medical plan rates covering San Bernardino County. The significant increase in medical contribution is one of the factors Page 1 of 2 leading to an agreement that does not include an across the board cost of living (COLA) increase. Equity Adjustments to bring classifications benchmarked below the salary survey average, closer to the salary survey average as follows: Fire Prevention Series (6.6%); Fire Mechanic Series (2.4%). Restructuring and Retitling the Administrative/Clerical classifications to align with the City's Administrative classification changes in October 2018. Increased CalPERS Employee Paid Member Contributions eliminating Employer Paid Member Contributions by February 2021. Other changes include an increase to uniform allowance and management leave; adding MOU language to confirm current practices with regard to life insurance and new employee orientation. FISCAL IMPACT: The net budgeted fiscal impact of these benefit changes is anticipated to be $218,920.00 over the term of the agreement. COUNCIL GOAL(S) ADDRESSED: ENHANCING PREMIER COMMUNITY STATUS The District is responsible for attracting and retaining exceptional community leaders to ensure that the Rancho Cucamonga Fire Protection District continues to be a premier employer for the community. ATTACHMENTS: Attachment 1 -Resolution 19-015 Attachment 2 — Memorandum of Understanding Page 2of2 RESOLUTION NO. FD19-015 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE DISTRICT AND FIRE SUPPORT SERVICES ASSOCIATION RELATIVE TO WAGES, BENEFITS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT FOR FISCAL YEARS 2019-2020 AND 2020-2021 WHEREAS, Representatives of the Rancho Cucamonga Fire Protection District (District) and the Fire Support Services Association (FSSA) have met and conferred pursuant to the provisions of the Meyers-Milias-Brown Act (California Government Code §3500, et seq.) with regard to wages, benefits and other terms and conditions of employment; and WHEREAS, Representatives of the District and the FSSA have agreed upon and present to this Board a Memorandum of Understanding pertaining to the FSSA effective, July 1, 2019 specifying the results of said meet and confer process; and WHEREAS, All legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, that in all respects, as set forth in the recitals of this Resolution, the attached Memorandum of Understanding entered into by and between District representatives and the FSSA for the period July 1, 2019 through June 30, 2021 effective July 1, 2019 is hereby approved and ratified by the Board of Directors, and the Secretary shall certify to the adoption of this resolution PASSED, APPROVED AND ADOPTED this 17th day of July, 2019. L. Dennis Michael, President ATTEST: Janice C. Reynolds, Secretary I, JANICE C. REYNOLDS, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a Regular Meeting of said Board held on the 1711 day of July 2019. AYES: NOES: ABSENT: ABSTAINED: Janice C. Reynolds, Secretary MEMORANDUM OF UNDERSTANDING RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AND FIRE SUPPORT SERVICES ASSOCIATION 2019-2021 Fire Support MOU 2019-2021 TABLE OF CONTENTS PREAMBLE.................................................................................................................... 5 ARTICLE I RECOGNITION.............................................................................................5 ARTICLE II COMPENSATION........................................................................................ 5 §1 Salary Ranges.................................................................................................... 5 A. Survey Cities................................................................................................. 5 §2 Salary Plan.........................................................................................................5 A. Equity Adjustment......................................................................................... 5 B. Ranges......................................................................................................... 5 C. On -Call Pay..................................................................................................8 D. Bi -lingual Pay................................................................................................9 §3 Work Periods and Overtime...............................................................................9 A. Work Periods................................................................................................9 B. Work Shifts...................................................................................................9 C. Flex Time......................................................................................................9 D. Overtime Pay................................................................................................10 E. Call Back......................................................................................................10 F. 4/10 Schedule...............................................................................................10 §4 Uniform Allowance..............................................................................................11 §5 Employee Group Insurance................................................................................11 A. Health Insurance...........................................................................................11 B. Dental Insurance...........................................................................................12 C. Vision Insurance...........................................................................................12 D. Life Insurance...............................................................................................12 E. Long-term Disability......................................................................................12 §6 Tuition Reimbursement......................................................................................12 §7 Retirement Plan..................................................................................................13 A. Benefits.........................................................................................................13 §8 Work Related Injuries.........................................................................................17 §9 Carpooling..........................................................................................................17 §10 IRS 125 Plan.....................................................................................................18 §11 Voluntary Employee Benefit Association..........................................................18 ARTICLE III LEAVES.......................................................................................................18 §1 Holidays..............................................................................................................18 §2 Holiday Facility Closure.......................................................................................20 §3 Vacation Leave...................................................................................................20 §4 Sick Leave..........................................................................................................20 A. Full-time Employees......................................................................................21 2 Fire Support MOU 2019-2021 §5 Personal Leave.................................................................................................22 §6 Bereavement Leave.........................................................................................23 A. 40 -hour Personnel.......................................................................................23 §7 Compensatory Time......................................................................................... 23 §8 Military Leave....................................................................................................23 §9 Jury Duty.......................................................................................................... 24 § 10 Vacation Buy-Back......................................................................................... 24 §11 Civil Subpoena/Criminal Subpoena................................................................25 A. Civil Subpoena............................................................................................25 B. Criminal Subpoena.....................................................................................25 §12 Leaves of Absence without Pay......................................................................25 §13 Natal and Adoption Leaves.............................................................................26 A. Natal and Adoption Leave without Pay ....................................................... 26 B. Natal and Adoption Leave with Pay............................................................26 §14 Management Leave........................................................................................26 §15 Deferred Compensation..................................................................................26 ARTICLE IV GRIEVANCE PROCEDURE.....................................................................26 §1 Purpose.............................................................................................................26 §2 Objectives.........................................................................................................27 §3 General Provisions............................................................................................27 §4 Informal Grievance Procedure..........................................................................28 §5 Formal Grievance Procedure............................................................................28 A. Step 1...........................................................................................................28 B. Step 11..........................................................................................................28 C. Step III.........................................................................................................29 D. Step IV........................................................................................................29 ARTICLE V DISCIPLINARY APPEAL............................................................................ 31 §1 Purpose.............................................................................................................31 §2 General Provisions............................................................................................31 §3 Pre -Disciplinary Notice......................................................................................32 §4 Hearing Officer Appeal......................................................................................33 §5 CEO Decision....................................................................................................35 3 Fire Support MOU 2019-2021 ARTICLE VI SAFETY......................................................................................................... 35 §1 Compliance...........................................................................................................35 §2 Non-Discrimination................................................................................................36 §3 Safety Equipment..................................................................................................36 §4 Employee Responsibility....................................................................................... 36 §5 Smoking Policy..................................................................................................... 36 ARTICLE VII MANAGEMENT RIGHTS.............................................................................. 36 §1 Scope of Rights.................................................................................................... 36 §2 Emergency Conditions.......................................................................................... 37 ARTICLE VIII EMPLOYEE RIGHTS................................................................................... 37 § 1 Scope of Rights.................................................................................................... 37 §2 New Employee Orientation................................................................................... 37 ARTICLE IX MAINTENANCE OF BENEFITS.....................................................................38 ARTICLE X APPROVAL BY THE BOARD OF DIRECTORS .............................................. 38 ARTICLE XI PROVISIONS OF LAW................................................................................... 38 ARTICLE XII TERM............................................................................................................ 38 ARTICLE XIII NEGOTIATION OF SUCCESSOR MOU...................................................... 38 THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK 4 Fire Support MOU 2019-2021 PREAMBLE This Memorandum of Understanding ("MOU" hereinafter) is made and entered into by and between the Rancho Cucamonga Fire Protection District ("District" hereinafter), and the Fire Support Services Association ("Association" hereinafter). The terms and conditions contained in this MOU are applicable to all full-time employees within this unit and contain the complete results of negotiations concerning wages, hours and other terms and conditions of employment for said employees represented herein. ARTICLE I RECOGNITION Pursuant to the provisions of existing rules and regulations and applicable State law, District hereby acknowledges Association as the exclusive recognized employee organization for the representation unit, which includes all employees of District specified in Exhibit A attached hereto, who are employed on a full-time basis. ARTICLE II COMPENSATION §1. Salary Ranges A. Survey Cities (1) Association and District agree the survey cities shall be Pasadena, West Covina, Corona, Ontario, Riverside, and Chino Valley Fire. In the year prior to MOU expiration, a survey of the identified labor market cities will be completed, reviewed by the Association and District, and used as the comparison basis for any negotiations regarding market equity adjustment. The Association and District will work together to identify which benchmark classifications will be surveyed, recognizing that not all Association classifications will be surveyed. §2. Salary Plan A. Equity Adjustment Effective the first full pay period in July 2019, an equity adjustment to the following classifications will be made: (1) Fire Mechanic classification series will receive a 6.6% equity adjustment, (2) Fire Mechanic classification series will receive a 2.4% equity adjustment, and (3) the Administrative/Clerical classification series will be retitled and the salary ranges for these positions will be adjusted to align with the City of Rancho Cucamonga Administrative classifications. Employees not at top step will be eligible for a merit increase one year from the effective date of the salary adjustment. B. Ranges The base salary ranges for all classes in the bargaining unit shall consist of ranges having six (6) steps, labeled A through F, with approximately five percent (5%) between each step. Advancement between steps requires a satisfactory or higher annual performance evaluation. However, no employee shall receive more than one step increase in a 12 -month period unless granted for outstanding achievement pursuant to Section 2(G) below. Placement within the range shall be in accordance with the following: (1) Salary on Appointment New employees shall be compensated at Step "A" of the salary range to which their class is allocated. If unusual recruitment difficulties are encountered or a candidate is exceptionally well qualified, appointment at a higher step in the salary range may be authorized by the Fire Chief. (2) Merit Salary Adjustment 5 Fire Support MOU 2019-2021 Advancement within a salary range shall not be automatic but shall be based upon job performance and granted only on the recommendation of the employee's supervisor and approval of the Fire Chief. Employees shall be considered for merit salary increases in accordance with the following: a. Employees who are placed at Step A upon original employment, reinstatement, or promotion are eligible for a merit salary review after six (6) months of service. Subsequent consideration for merit salary adjustments shall be on a 12 -month consecutive basis from the date of last merit salary adjustment. b. Employees who are placed at Step B or above upon original employment, reinstatement, or promotion shall be eligible for a merit salary review after six (6) months of service. Subsequent consideration for merit salary adjustments shall be on a 12 -month consecutive basis from the date of last merit salary adjustment. c. The granting of an official leave of absence of more than thirty (30) continuous calendar days, other than military leave, shall cause the employee's merit salary review date to be extended the number of calendar days he or she was on leave. d. If, in the supervisor's judgment, the employee's performance does not justify a salary increase on the review date, the employee shall be reevaluated before the expiration of six (6) months dating from the employee's review date. If the period of postponement exceeds three (3) months and the employee receives a salary increase, the employee shall be assigned a new review date based on the date the increase was granted. e. Authorized salary step increases shall become effective at the beginning of the pay period nearest the employee's review date. f. Should an employee's review date be overlooked, and upon discovery of the error, the employee is recommended for a salary increase, the employee shall receive a supplemental payment compensating him or her for the additional salary he or she would have received had the increase been granted at the appropriate time. g. The normal merit salary increase shall be one (1) step granted in accordance with the preceding. However, to reward outstanding achievement and performance, the Fire Chief may grant one (1) additional step increase not to exceed one (1) step in any six (6) month period. h. In order to address a situation wherein application of this section would result in the inequitable treatment of employees and upon the recommendation of the Fire Chief and approval of the Board, an employee may be placed at any step in the salary range for his/her classification. (3) Salary on Promotion 6 Fire Support MOU 2019-2021 An employee, who is promoted to a position in a class with a higher salary range than the class in which he or she formerly occupied a position, shall receive the nearest higher monthly salary in the higher salary range that would constitute a minimum five percent (5%) salary increase over his or her base salary rate, provided that no employee may receive a rate in excess of Step F of the promotional class. If the promotion occurs within sixty (60) days of a scheduled merit salary review date, the employee shall receive the merit increase (if otherwise entitled to it) and the promotional increase concurrently. The employee shall be given a new merit salary review date for purposes of future salary step advancement. The new date shall be based upon the effective date of the promotion. (4) Salary on Demotion An employee who is demoted to a position in a class with a lower salary range shall receive a new merit salary review date based upon the effective date of the demotion and receive a salary in accordance with the following: a. Disciplinary demotion - any designated salary step in the lower salary range which will result in the employee's receiving at least a five percent (5%) reduction in pay. b. Non -disciplinary demotion - that salary step he or she would have received in the lower class if his or her services had been continuous in said lower class. (5) Salary on Transfer An employee who is transferred from one position to -another in the same class or to another position in a similar class having the same salary range shall receive the same step in the salary range previously received and the merit salary review date shall not change. (6) Salary on Position Reclassification When an employee's position is reclassified and the employee is appointed to the position, salary shall be determined as follows: a. If the position is reclassified to a class with a higher salary range than the former class, salary and merit salary review date shall be set in the same manner as if he or she had been promoted. b. If the salary of the employee is the same or less than the maximum of the salary range of the new class and the salary range of the new class is the same as the previous class, the salary and merit salary review date shall not change. c. If the salary of the employee is greater than the maximum of the range of the new class, the salary of the employee shall be designated as a Y -rate and shall not change during continuous regular service until the maximum of the salary range to which the class is assigned exceeds the salary of the employee. 7 Fire Support MOU 2019-2021 (7) Salary on Re-employment An employee recalled after a layoff shall receive the same salary step in the range of the class which he or she was receiving upon layoff. (8) Salary on Rehire Upon rehire, an employee shall be placed at such salary step as may be recommended by the supervisor and approved by the Fire Chief. The employee's merit salary review date shall be based on the date of rehire. (9) Acting Pay Acting pay shall be one (1) step, approximately five percent (5%), above the affected employee's base salary rate. When the work schedule or assigned duties are extremely different, the Fire Chief may approve acting pay which is greater than 5%. To receive acting pay the employee must: a. Be formally assigned duties appropriate to the higher class. b. Work in the higher class at least fifteen (15) consecutive work days, five (5) shifts for employees working twenty-four (24) hour shifts. Acting pay will be paid beginning with the sixteenth (16th) consecutive day worked in an acting capacity, sixth (6th) shift for employees working twenty-four (24) hour shifts. c. In any instance where it is reasonably anticipated at the commencement of the acting assignment that the assignment is likely to extend beyond fifteen (15) consecutive work days or five (5) shifts, the described five percent (5%) acting pay shall commence being earned from the first day/shift of the acting assignment. (10) Salary on Change in Range Assignment When a class is reassigned to either a higher or lower salary range by the Board, the salary of each incumbent in such class on the date the reassignment is effective shall be adjusted to the step he or she was receiving in the former range. C. On -Call Pay Subject to the rotation provisions below, the Fire Equipment Mechanic and Fire Shop Supervisor shall, unless relieved of such duty by a supervisor, be in an "on- call" status whenever not performing duties during scheduled hours. "On-call" means that Fire Equipment Mechanics and Fire Shop Supervisor shall be required to respond to their designated work site(s) within one (1) hour of being advised by telephone, pager, or other means, that their services are required. The parties agree and acknowledge that the restrictions placed upon employee(s) placed into an on-call status are not unduly restrictive and therefore, do not constitute hours worked for the purposes of FLSA or District -defined overtime computations. In order to provide flexibility to the affected employees in order that an individual employee can conduct personal business other than during scheduled hours of 8 Fire Support MOU 2019-2021 work, the District shall at its expense, provide each affected employee with a cell phone, pager, and/or other means of communication whereby the necessity to respond to the work site(s) can be communicated to the affected employee. Each affected employee shall be required to maintain such communication device in a functioning status and shall carry such device in such manner that District -initiated communications shall be received when transmitted. It is the goal of the District to provide for an on-call rotation among affected employees, resulting in a requirement that each affected employee be in an on-call status for not more than seven (7) consecutive calendar days without relief of such status for at least seven (7) consecutive calendar days. However, the parties recognize that needs of the District, injury, illness or other events may result in a District requirement that any given affected employee be maintained in an on-call status for greater than a seven (7) consecutive calendar day period of time. Each affected employee in a designated on-call status for seven (7) consecutive calendar days, shall receive additional compensation in the amount of two hundred seventy five ($275) dollars for each seven (7) calendar day period of time in an on- call mode. D. Bi -lingual Pay Employees who qualify for bi-lingual pay will be provided said pay at $50 per month. Eligibility exams will be provided and administered by the Human Resources Department. Bi -lingual pay applies to the top 5 recognized languages from the most recent Census. §3. Work Period and Overtime A. Work Periods The work period for forty (40) hour personnel is seven (7) days with overtime being time worked in excess of forty (40) hours in the work period. B. Work Shifts (1) Ten (10) hour work shifts begin at 0700 and end at 1800. C. Flex Time (1) The work schedules of employees assigned to other than fire suppression are subject to change depending on needs of the service or desires of the concerned employee(s) (see item 3). (2) The District shall not change work schedules when the sole purpose of the change is to avoid payment of time and one-half (1.5) for overtime. This however, is not to be interpreted as preventing a schedule change upon the mutual agreement of the District and affected employee. (3) Employees may request schedule changes to address personal interests. Whenever possible such requests will be accommodated, provided however, that needs of the service as determined by the District will take precedence over employee preferences. (4) The District will not affect schedule changes but for good and sufficient cause. 9 Fire Support MOU 2019-2021 D. Overtime Pay (1) The rate of pay for overtime hours worked shall be at the rate of time and one- half (1.5) the regular rate of pay, for those employees eligible for overtime. (2) For purposes of computing overtime pay under the Fair Labor Standards Act, military leave shall be the only leave of absence not considered hours worked. (3) For the purpose of this section, work time shall not include traveling to or from the normal work site. (4) All non-exempt, full-time employees who are called back to work from off-duty as a result of an emergency, shall be paid at the rate of time and one-half for any hours worked, with a minimum of two (2) hours pay for each emergency recall. Employees required to work more than fifteen (15) minutes shall be compensated for a minimum of one (1) hour; any time worked over one (1) hour will be paid in one-half hour increments (fifteen (15) minutes work shall constitute one-half hour). For purposes of this section, work time shall not include time spent in traveling to and from the work site. (5) Employees required (held over) to work more than fifteen (15) minutes overtime shall be compensated for a minimum of one (1) hour. Any overtime worked in excess of one (1) hour will be paid in half hour increments. Provisions shall be made for an equitable distribution of overtime, consistent with efficient operations of the District. E. Call Back A "call back" occurs when following the employee having left the work site for at least one (1) hour after conclusion of the employee's scheduled hours of work, the employee is then advised by District management that he/she shall return to the work site. In such case of a "call back", the affected employee (including those who are formally on on-call such as Fire Equipment Mechanic) shall be compensated in an amount not less than two (2) hours at 1.5 times the employee's unadjusted base rate of pay, or the actual number of hours for which services are performed (also at the rate of 1.5 times the employee's unadjusted base rate of pay), whichever amount is greater. Computation of premium hours worked shall commence upon the employee commencing travel to the work site and shall conclude upon termination of the call back assignment. F. 4/10 Schedule With the 4/10 implementation, employees who experience hardship due to child care issues, may request alteration of their schedule by taking a one-half hour lunch and arriving at work one-half hour late or leaving work one-half hour early. 10 Fire Support MOU 2019-2021 §4. Uniform Allowance A. The District shall provide four (4) sets of work uniforms for each employee who is required to wear a uniform prior to his or her starting date. Uniformed members must buy their own formal or semi -formal uniforms, as specified in District policy, at the completion of probation. The value of these initial uniforms provided hall be reported to CalPERS as compensation in accordance with applicable CalPERS requirements. B. The District will provide for the purchase of uniform articles as specified in the District's rules and regulations, to a maximum of $1,302 per eligible employee per year. Uniform allowance shall be paid out on the first full pay period of the fiscal year. §5. Employee Group Insurance District agrees to provide group insurance plans in accordance with the following: A. Health Insurance (1) District will provide medical insurance through the State of California Public Employee's Medical and Hospital Care Program. (2) District provides fully paid employee and family health insurance for all full time continuous and retired employees who were hired before November 17, 1994. (3) District will provide fully paid employee and family health insurance for all full- time continuous employees hired after November 17, 1994, at the amount equal to the average eligible Public Employees Medical and Hospital Care Program medical plan rates covering San Bernardino County. The monthly contribution amount averages will be calculated annually during the open enrollment period, with changes going into effect when the new rates go into effect. As of March 5, 2014, the parties understand that PEMHCA is addressing the implications of the Affordable Care Act, and as a result may begin to offer a low-cost health insurance plan with reduced benefits to enrollees. The parties agree to reopen this provision of the MOU for discussion if in any given year PEMHCA's rate for its lowest cost, fully paid insurance plan has a premium that is at least 15% less than the lowest cost plan offered in the prior calendar year. A failure to agree upon the resolution of this issue shall not be subject to resolution by fact finding or any other impasse resolution procedure. (4) All full-time continuous employees hired after November 17, 1994, shall be responsible for paying their premiums for medical insurance through the State of California, Public Employees Medical and Hospital Care Program, upon their retirement. (5) Cash compensation in lieu of medical benefits in the amount of $200.00 for single employees or $300.00 for employees' dependents, may be provided to those employees that can verify that their spouse and/or family can provide medical insurance. Selection of compensation shall be at the employee's discretion. The employee may re-enter the District' s health plan at any time. 11 Fire Support MOU 2019-2021 (6) Affordable Care Act (ACA). The District may reopen negotiations on the issue of health insurance benefits to address changes to or the elimination of the ACA and in order to avoid penalties or taxes under the ACA or other statutory scheme that may result from an interpretation of the ACA or other statutory scheme by the Internal Revenue Service or other federal agency (including, but not limited to, a revenue ruling, regulation or other guidance) or state agency, or a ruling by a court of competent jurisdiction. These negotiations will not result in a reduction in the amount the District provides for employee health coverage. B. Dental Insurance District shall continue to provide fully paid employee and family dental insurance plan for all full-time continuous employees. C. Vision Insurance District shall continue to provide fully paid employee and family vision insurance plan for all full-time continuous employees. D. Life Insurance Full-time unit employees shall be provided a term life insurance policy of $50,000, paid by the District. E. Long Term Disability District agrees to provide to unit members a long-term disability insurance plan provided by the same carrier utilized by the City of Rancho Cucamonga for its employees. §6. Tuition Reimbursement Reimbursements by the District of the following enumerated college and/or university course expenses shall not exceed two thousand three hundred dollars ($2,300.00) during any fiscal year. Eligibility for said reimbursement in an amount not to exceed $2,300.00 in any one fiscal year, shall be contingent upon a determination by the Fire Chief or his/her designee that all of the following conditions precedents exist: (1) Expenses shall be incurred as regards coursework undertaken at: a. A college or university that is licensed/accredited by the State of California. b. Certification Tracks authorized and approved by the California State Fire Marshal, i.e. Fire Instructor (all tracks), Fire Investigator (all tracks), Fire Marshal, Fire Mechanic (all tracks), Fire Prevention Officer, Fire Protection Specialist, Plans Examiner and Public Education Officer I. c. California Fire Chiefs Association Professional Recognition and Career Development Guide Level One and Level Two. 12 Fire Support MOU 2019-2021 d. International Code Council classes. e. Microsoft Office Specialist Certification (2) The applicant for reimbursement shall present to the Fire Chief or his/her designee documentation prepared by the accredited/licensed college or university which evidences the applicant's receipt of a grade of "C" or better (or a "pass" in a pass/fail class) as regards each class for which reimbursement is sought. Where an employee is simultaneously enrolled in multiple approved classes and does not receive a "C" or "pass" in any one or more of such classes, the amount of expenses subject to District reimbursement shall be reduced and/or as appropriate, pro -rated to reflect no reimbursement being made for expenses related to classes where the minimal grade was not received. (3) Eligibility for reimbursement for said expenses shall be confined to either: 1.) those courses that in and of themselves consist of curriculum which is predominantly related to the development of skills reasonably anticipated by the District to enhance the applicant's job performance (by means of a non- inclusive example only, art classes would not qualify for reimbursement); or 2.) where the employee has declared a major which is job related as set forth in Section 3(1), to those classes which must be completed as a condition precedent to successful completion of the course of study in the selected major. (4) Eligibility for reimbursement upon completion of coursework shall be predicated upon the Fire Chief or his/her designee making a written determination prior to the affected employee's enrollment in the course(s) for which reimbursement is later sought, that the coursework is offered by an accredited college or university and that the above described job nexus does exist. The determination of the Fire Chief or his/her designee in such regards, shall be final. The costs which shall be subject to reimbursement are limited to the following: 1) tuition, 2) books, 3) supplies, 4) parking and 5) laboratory. In addition to all other conditions precedent to reimbursement set forth in this section, prior to reimbursement being approved, written receipts shall be provided to the Fire Chief or designee and shall evidence each expenditure for which reimbursement is sought. §7. Retirement Plan A. Benefits District is enrolled in the State of California Public Employee's Retirement System. Benefits are summarized below: (1) Tier 1 - Employees hired prior to July 9, 2011: § 21354.4 2.5% at 55 Full Formula § 21574 4th Level 1959 Survivor § 20042 1 Year Final Compensation 13 Fire Support MOU 2019-2021 a. The District pays and reports 8% normal CalPERS member contributions by resolution. The District has adopted a resolution providing that all CalPERS contributions shall be deducted on a pre-tax basis. b. Effective July 1, 2018, employees shall pay five percent (5%) of their PERSable compensation towards the CalPERS employer contribution per resolution 17-003. c. Effective the first full pay period in February 2020, the District will pay 3% of the normal CalPERS member contribution, and employees shall move the existing 5% of their PERSable compensation towards the CalPERS member contribution. d. Effective the first full pay period in July 2020, the District will pay 1 % of the normal CalPERS member contribution, and employees shall pay an additional two percent (2%) of their PERSable compensation towards the CalPERS member contribution for a total of seven percent (7%). e. Effective the first full pay period in February 2021, employees shall pay an additional one percent (11%) of their PERSable compensation towards the CalPERS member contribution for a total of eight percent (8%). The District will adopt a resolution to reflect changes described in parts c. through e. prior to the effective date. The District has adopted a resolution providing that all employee CalPERS contributions to the employer share pursuant to this section shall be deducted on a pre-tax basis. Additional benefits for affected employees include the following: Sec. 20691 Employer Payment of Member Contributions (based on hire date) Sec. 20636 (c) (4) Reporting of Employer -Paid Member Contribution as Special Compensation Sec. 20965 Credit for Unused Sick Leave (2) Tier 2 - Employees hired on or after July 9, 2011 and through December 31, 2012, and Classic PERS members, as defined by PERS. who are hired on or after January 1, 2013: § 21354 2% at 55 Full Formula § 21574 4th Level 1959 Survivor § 20037 3 Year Final Compensation a. District pays and reports 6% normal PERS member contribution; employee pays 1 % of the member contribution and 2% of the employer contribution by resolution. The District has adopted a resolution providing that all employee CalPERS contributions shall be deducted on a pre-tax basis per 14 Fire Support MOU 2019-2021 IRC 414(h)(2). b. Effective July 1, 2018, employees shall pay four percent (4%) toward the employer contribution and one percent (1 %) of the member contribution per resolution 17-003. c. Effective the first full pay period in February 2020, the District will pay 2% of the member contribution, and employees shall continue to pay once percent (1 %) of the CalPERS member contribution and move the existing four percent (4%) of their PERSable compensation towards the CalPERS member contribution. d. Effective the first full pay period in July 2020, employees shall pay an additional two percent (2%) of their PERSable compensation towards the CalPERS member contribution for total of seven percent (7%). The District will adopt a resolution to reflect changes in parts c. and d., as described above, prior to the effective date. The District will adopt a resolution providing that all employee CalPERS contributions to the employer share pursuant to this section shall be deducted on a pre-tax basis. Additional benefits for affected employees include the following: Sec. 20691 Employer Payment of Member Contributions (based on hire date) Sec. 20636(c)(4) Reporting of Employer -Paid Member Contribution (EPMC) as Special Compensation Sec. 20965 Credit for Unused Sick Leave (3) Employees who are New PERS Members, as defined by PERS, who are hired on or after January 1, 2013: Employees are classified as New Members of PERS when they meet the definition of a "new member" for purposes of retirement pension benefits pursuant to the Public Employees' Pension Reform Act of 2013. Generally, this includes employees that were hired into a regular position on or after January 1, 2013 or former PERS members who have more than a six-month break in service. CalPERS ultimately determines who is a new member in compliance with the law. Employees who are classified as New Members shall be eligible for the 2% at 62 Formula, 3 -year final compensation average. The employee contribution for new members shall be one-half the normal cost, as determined by CalPERS. As of the effective date of this MOU, the required employee contribution for new members is 6.5% of reportable compensation. This amount will be adjusted 15 Fire Support MOU 2019-2021 periodically by CalPERS, and the District employee contribution adjusted accordingly per state statute. The District has adopted a resolution providing that all employee CalPERS contributions shall be deducted on a pre-tax basis per IRC 414(h)(2). (4) PARS The Supplemental Benefit through PARS Phase II Retirement System is provided to all employees hired by December 31, 2012. In addition, the Fire District has adopted the PARS Retirement Enhancement Plan generally described as 0.5% (one-half percent) at 55 or at 60, depending upon the employee's hire date, for all miscellaneous employees hired on or prior to December 31, 2012. To be eligible, employees must be at least age 56, have ten (10) years of full-time continuous service and retire from the District. This benefit will be paid to qualified retirees in addition to any CalPERS benefits to which they are entitled. (5) Employer Paid Member Contribution (EPMC) a. The effective date of this benefit shall be July 9, 2011 and shall apply to all miscellaneous employees. This benefit shall consist of paying 8% of the normal contributions as EPMC, and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4) as additional compensation for employees hired prior to July 9, 2011; This benefit shall consist of paying 7% of the normal contributions as EPMC, and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4)) as additional compensation for employees for employees hired on or after July 9, 2011 and through December 31, 2012 and Classic PERS members hired on or after January 1, 2013. Payment of EPMC and reporting the value of EPMC on compensation earnable is on pay rate and special compensation except special compensation delineated in Government Code Section 20636(c)(4) which is monetary value of EPMC on compensation earnable. b. Effective the first full pay period in February 2020, this benefit shall consist of paying 3% of the normal contributions as EPMC, and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4) as additional compensation for employees hired prior to July 9, 2011; This benefit shall consist of paying 2% of the normal contributions as EPMC, and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4) as additional compensation for employees for employees hire on or after July 9, 2011 and through December 31, 2012 and Classic PERS members hired on or after January 1, 2013. 16 Fire Support MOU 2019-2021 c. Effective the first full pay period in July 2020, this benefit shall consist of paying 1% of the normal contributions as EPMC, and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4) as additional compensation for employees hired prior to July 9, 2011; This benefit shall consist of paying 0% of the normal contributions as EPMC, and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4) as additional compensation for employees for employees hire on or after July 9, 2011 and through December 31, 2012 and Classic PERS members hired on or after January 1, 2013. d. Effective the first full pay period in February 2021, this benefit will consist of paying 0% of the normal contribution as EPMC and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4) as additional compensation for all Fire Support members. §8. Work Related Injuries Any employee within the bargaining unit covered herein who is receiving disability payments under the "Workers Compensation Act of California" for on-the-job injuries sustained while engaged in the performance of duties of any such District position, shall receive from the District during the first three months of such disability absence, payments in an amount equal to the difference between the disability payments received under Workers Compensation Act and the employee's full salary. Such payments by the District should be made without any deduction from accrued sick leave benefits. The District's obligation for such payments shall commence on the first (1st) day of such disability absence. In the event the employee's disability absence should exceed three months, an employee shall be allowed to supplement the Workers Compensation benefit received under State law with available accrued sick leave, accrued vacation leave, accrued compensatory time. The total number of leave hours, along with the Workers Compensation benefit, shall not exceed the employee's base pay for each day of the leave. For this purpose, accrued leave hours can only be used in one-hour increments. §9. Carpooling Those employees participating in a carpool going to and coming from their residence and work site shall not be in receipt of a reduced workday. Rather, those employees participating in a "carpool" shall be afforded the following benefit: Eligible carpool employees shall be regular, full-time employees who voluntarily participate in and file a "ride share application agreement." Eligibility for ride share -related benefits is conditioned upon: (1) Each affected regular, full time employee shall ride share with another person(s) in a car or vanpool. (2) In the alternative, each affected regular, full time employee shall drive to and from work other than in an automobile. For example, such transportation may 17 Fire Support MOU 2019-2021 include a bicycle, public transportation, walking. (3) Eligibility for ride share benefits shall be conditioned upon 1.) the regular, full time employee so participating 60% of the total work days during a given month, 2.) ride sharing for at least 60% of the commute distance, and 3.) ride sharing between the hours of 6 and 10 a.m., Monday through Thursday. Individuals meeting the above qualifications shall earn $2.60 for every day that the employee ride shares, paid at the end of each quarter. §10. IRS 125 PLAN The District has established a Section 125 flexible spending account plan managed by a third -party administrator that is open to voluntary participation of members in the bargaining unit. The City agrees to pick up all administrative fees associated with maintaining this program for bargaining unit members (including but not limited to debit card fees). §11. Voluntary Employee Benefit Association The District has established a Voluntary Employee Benefit Association (VEBA) through the California Government Voluntary Employee Benefit Association to assist employees with planning for future health care expenses. Employees are allowed a one-time election to opt into the plan. Represented employees shall be eligible to participate in the plan according to the schedule to be established as an addendum to this MOU. Contributions to the Plan shall be made as District contributions through a salary reduction arrangement. All contributions made on behalf of employees through such salary reduction arrangement are made on a pre-tax basis in accordance with IRS provisions. No employer contributions are to be made to the Plan. At the discretion of the Fire Support Services Association, employee contributions may be amended once per year provided that such amendment is permitted by IRS regulations and in conformity with the Plan Document. ARTICLE III LEAVES §1. Holidays A. Holidays are those days which District designates as observed holidays. Holiday leave is a right, earned as a condition of employment, to a leave of absence with pay. The holidays designated by District are as follows: 40 Hour Personnel July 4 September November 11 November November December 24 December 25 January 1 January Fire Support MOU 2019-2021 Independence Day Labor Day (1st Monday) Veterans Day Thanksgiving (4th Thursday) The day following Thanksgiving The day preceding Christmas Christmas New Years Day Martin Luther King's Birthday (3rd Monday) February President's Day (3rd Monday) May Memorial Day (last Monday) Three (3) discretionary (floating) days may be taken by an employee at his or her discretion, subject to approval by the supervisor. The thirty (30) hours for the three (3) floating holidays shall be credited to the employee at the start of pay period No. 1 of each fiscal year. Whenever a holiday falls on a Sunday, the following Monday shall be observed as a holiday. Whenever a holiday falls on a Friday or Saturday, the preceding Thursday shall be observed as the holiday. B. Employees shall accrue holiday time as follows: Type of Per Maximum Accrual Holiday Annually Personnel 40 Hour Personnel 10 Hours 140 Hours 180 Hours C. No District employee will be allowed to exceed the maximum accrual at any time. As excess holiday time is earned, it must either be taken as time off or be paid for by District. D. Effective pay period No. 1 o each fiscal year, holiday time shall be accrued by the employees within the pay period in which it occurs. (1) District will buy back all or part of accrued holiday time at the then current hourly rate, if a request is made (in writing) by November 30th specifying holiday balance and exercising the option to sell back. (2) Holidays may be used as scheduled time off with the approval of the supervisor. E. District employees will be advised, in writing, within the pay period prior to to the time that maximum hliday accrual is reached or that they are approaching their maximum accrual. F. Any employee who is on vacation or sick leave when a holiday occurs will not have that holiday charged against his or her vacation or sick leave. G. Employees who are assigned to work on a holiday are eligible for pay at time and one-half for working that day. This time and one-half may be taken as compensation or put in a compensatory time off bank. Compensation shall be determined by adding the employee's normal work schedule hours times the base rate of pay compensation for the holiday, plus compensation at time and one-half for hours actually worked. Payment at time and one-half abrogates the employee's right to that holiday. Exempt employees shall only be permitted to bank the holiday at time and one-half. 19 Fire Support MOU 2019-2021 §2. Holiday Facility Closure City and some Fire District facilities will observe a holiday closure beginning Tuesday, December 24, 2019, through Wednesday, January 1, 2020. In 2020, City Facilities will observe a holiday closure beginning Thursday, December 24, 2020, through Friday, January 2021. During the term of this MOU, there will be Holiday facility closures, and certain City facilities may close in conjunction with the Christmas and New Year's holidays. Closure dates for City and some Fire District facilities shall be determined by the City in order to balance the impact on public services. During a holiday closure, affected represented employees may take paid leave from holiday, management leave, and compensatory time or vacation accruals or they may be reassigned to a facility that will remain open during the closure. §3. Vacation Leave A. Vacation leave is a right to a leave of absence with pay. It is earned as a condition of employment. B. All full-time employees shall, with continuous service, accrue working days of vacation monthly according to the following schedule: 40 -hour Personnel Years of Completed Service Annual Accrual Maximum Accrual Pay Period Accrual Rates 30 days -3 years 85.72 hours 192 3.297 4-7 years 128.57 hours 272 4.945 8-10 years 171.43 hours 400 6.593 11-14 years 188.58 hours 400 7.253 15-19 years 205.72 hours 400 7.912 20-24 years 222.86 hours 400 8.572 25+ years 240.00 hours 400 9.231 C. An employee who, as of July 1 of any given year, has completed 10, 15, 20 or 25 years of service shall receive a onetime credit of 10 hours, if a 40 -hour employee. The employee shall, beginning the 11th, 16th, 21st and 25th year, accrue vacation at the appropriate pay period accrual rate. D. The District will notify employees, in writing, within the pay period prior to the time that maximum vacation accrual will be reached that the accrual is approaching that maximum. The employee will then be required to 1) schedule time off; or, 2) receive pay in lieu of time off so as to not exceed the maximum accrual. E. Any full-time employee who is about to terminate employment and has earned vacation time to his or her credit, shall be paid for such vacation time on the effective date of such termination. When separation is caused by death of an employee, payment shall be made to the beneficiary or estate of such employee. §4. Sick Leave Sick leave shall be used in case of a bona -fide illness of the employee upon approval and for necessary medical appointments. Sick leave may also be used for sickness, disability, 20 Fire Support MOU 2019-2021 pregnancy, childbirth, serious illness or emergency of his or her child, parent, spouse, or registered domestic partner, grandparent, grandchild and sibling, or any other member of the employee's immediate family as defined by law and/or in the District Personnel Rules, who is incapacitated, and/or requires the service of a physician, and when the presence of the employee is required. At the conclusion of the need for time off to care for a family member, said employee shall return to work as soon as possible. The employee must give the immediate supervisor or Fire Chief reasonable advance written or oral notice. If the need for sick leave is not foreseeable, the employee shall provide written or oral notice of the need for the leave as soon as practicable. If the employee is required to be absent on sick leave for more than one day, the employee must keep the immediate supervisor informed each day as to the date the employee expects to return to work and the purpose of the leave. Failure to request sick leave as required by this provision without sound reason, may result in the employee being treated as absent without leave. The maximum number of hours that may be used for sickness, disability, serious illness or emergency of his or her child, parent, spouse, or registered domestic partner, grandparent, grandchild, sibling, or other immediate family member as defind by law is equal to the employee's annual accrual. A. Full Time Employees District is enrolled in the State of California Public Employee's Retirement System. Benefits are summarized below: (1) Sick leave is that amount of leave designated by District. (2) All employees shall be entitled to sick leave as follows: Personnel Monthly Annual Accrual Max. Accrual 40 hr Personnel 10 hours 120 hours No limit B. No employee shall be entitled to sick leave with pay while absent from duty for the following causes: (1) Disability arising from sickness or injury purposely self-inflicted or caused by his or her own willful misconduct. (2) Sickness or disability sustained while on leave of absence. C. Sick leave shall not be used in lieu of or in addition to vacation. D. Employees must provide a physician's certification for any sick leave absence that occurs after the employee has used 40 hours, or four days, whichever is greater, that involves the illness of the employee or family member. This requirement does not pertain to Personal Leave (see § 5). E. The Fire Chief may require medical certification that the employee is capable of and released to return to the performance of all duties of his/her position. F. In case of voluntary or involuntary termination of an employee's continuous service, except by reason of retirement or lay-off for lack of work or funds shall result in abrogation of all sick leave and no payment will be made by the District 21 Fire Support MOU 2019-2021 for sick leave accrued to the time of such termination regardless of whether or not such employee subsequently reenters District service. G. Any employee incurring a serious injury or illness while on paid vacation leave may have those days of illness changed to sick leave with pay and vacation days restored accordingly, provided the employee has sufficient sick leave accrued and the period of illness is certified by a written doctor's statement. H. Employees with ten (10) or more years of service shall be eligible to convert unused sick leave to vacation in accordance with the following: (1) Employees who, in the preceding calendar year, accrued 90 to 120 unused hours of sick leave earned in that preceding calendar year, may exercise the option of having one-half (1/2) of that unused sick leave accrued in the preceding year converted to vacation leave and the remainder carried over as accrued sick leave. (2) Employees who accrued 60 to 90 unused hours of sick leave earned in the preceding calendar year may exercise the option of having one-fourth (1/4) of the unused sick leave accrued in the preceding calendar year converted to vacation leave and the remainder carried over as accrued sick leave. (3) Any employee who qualifies to convert sick leave to vacation leave must submit a written request to the District on or before January 15th of the year in which the conversion is to be made. I. Upon the retirement of an employee, the employee may elect from one or more of the following options: • Sell back up to fifty percent (50%) of his/her accumulated unused sick leave at the employee's regular hourly rate of pay at retirement. • Designate accumulated unused sick leave for CalPERS service credit per Government Code Section 20965. • Apply the cash value of up to one hundred percent (100%) of accumulated unused sick leave to the employee's VEBA account (if enrolled), at the employee's regular hourly rate of pay, as permitted by the VEBA plan. §5. Personal Leave A. The employee shall be granted one (1) day paid personal leave to attend the funeral of a close relative not in the employee's immediate family. B. An employee required to appear before a court for other than subpoenas due to actions as a District employee or jury duty will receive the necessary time as paid personal leave, providing: (1) He or she notifies his or her supervisor or Fire Chief in advance, with adequate time remaining so that a relief may be obtained. (2) The employee must return to duty within a reasonable time after the 22 Fire Support MOU 2019-2021 appearance. C. Personal leave will be charged against any time the employee has accrued, such as sick leave, vacation, and compensatory time, at the employee's option. D. Employees can use up to twenty (20) hours of accrued sick leave as personal leave. This twenty (20) hours can be used incrementally (i.e., 1 hour, 2 hour) throughout the fiscal year. Use of this time is for emergency situations requiring the employee's attention and needs to be cleared with their supervisor when using this time. §6. Bereavement Leave A. 40 -hour Personnel In the event of a death in the employee's immediate family, the employee shall be granted five (5) days paid bereavement leave. Immediate family includes: Spouse, registered domestic partner, parents, grandparents, children, grandchildren, brother, sister, stepparents, stepchildren, step grandchildren, and the employee's mother -in law, father-in-law, grandparents -in-law, brother-in-law, sister-in-law, blood relative residing with the employee or immediate relative as defined by law. §7. Compensatory Time A. FLSA Exempt Management employees may earn compensatory time on a basis of one (1) hour worked equals one (1) hour of compensatory time. Compensatory time will not be granted for attendance at any regularly scheduled meetings of the Board of Directors, or any District Committee nor will compensatory time be granted for additional working time beyond the normal working day necessary for efficient and effective department operations, or to maintain good public relations. Any such time shall be considered a part of the normal duties of the position. B. Compensatory time may be earned for required attendance at special meetings of the Board of Directors and District Committees, except when such meetings are held in lieu of a regularly scheduled meeting or when such meetings are called and/or scheduled as part of the annual budget preparation process and annual audit. C. Compensatory time may also be earned for special and/or unusual work situation not provided for in the preceding paragraphs. D. The earning and accrual of compensatory time requires the approval of the employee's supervisor. §8. Military Leave A. Every employee who is a member of a state or federal reserve military unit shall be entitled to be absent from service with District while engaged in the performance of ordered military duty and while going to or returning from such duty in accordance with the laws of the State of California or federal government. B. Employees are entitled to thirty (30) days paid military leave in any one fiscal year, 23 Fire Support MOU 2019-2021 provided they have been employed by the District for one (1) year prior to this leave. Any employee with less than one (1) year of service must use accrued annual leave or compensatory time if he or she wishes to receive normal pay. C. Employees who are called or volunteer for service with the armed forces of the United States shall be entitled to reinstatement to their former positions. Upon application for reinstatement, the individual must display a certificate showing service was other than dishonorable. However, any individual possessing right of reinstatement automatically forfeits these rights upon voluntary enlistment for a second term. D. Any employee returning from service with the armed forces shall be entitled to such length of service seniority as would have been credited to them had they remained for that period of time with the District. E. An employee who was in a probationary period at the time of military leave shall, upon return, complete the remaining portion of the probationary period according to the then present rules. F. An employee promoted to fill a vacancy created by a person serving in the armed forces shall hold such position subject to the return of the veteran. The employee affected by the return shall be restored to his or her former position or one of a similar nature while the returning employee resumes the position he or she previously held. §9. Juty Duty A. Any member of District who is called or required to serve as a trial juror may be absent from duty with District during the period of such service or while necessarily being present in court as a result of such call. Such member on jury duty will continue to receive normal pay, provided he or she: (1) Notifies his or her supervisor, in advance, with adequate time remaining so that a relief may be obtained. (2) Returned to duty within a reasonable time after being released with a signed certificate of service from the court stipulating the hours of service and release time. This certificate may be obtained by asking the court secretary or bailiff. The employee then forwards it to his or her supervisor. (3) Pay received for service while absent from District must be turned over to District; however, pay received while off duty may be kept by the employee. (4) All personnel called for jury duty must abide by all of the above rules and must return to work if dismissed before the end of their regular work shift. §10. Hours of Vacation Buy Back Each fiscal year, at the employee's written request, the District will "buy back" the total cash value of up to 100 hours of previous earned vacation leave. This buy back shall occur twice annually in a fiscal year, in November and April. Employees must maintain 24 Fire Support MOU 2019-2021 a minimum of 40 hours of accrued vacation subsequent to any payment of vacation buy back time. §11. Civil Subpoena/Criminal Subpoena A. Civil Subpoena When members of District have been served a civil subpoena to appear in court as a witness due to actions as a District employee, the following procedure shall be followed: (1) Personnel will be paid at their regular hourly rate while they are in court. (2) District transportation will be provided when available. If the employee uses his or her own transportation, he or she will be reimbursed by District at the prevailing mileage rate. (3) If the employee is required to appear in a court that is outside the Rancho Cucamonga Fire Protection District and this appearance requires the employee to buy a meal and/or lodging, he or she will be reimbursed. If an extended appearance in court is necessary where lodging and meals would be required, authorization shall be obtained from the Fire Chief. B. Criminal Subpoena (1) Pursuant to California Penal Code 1326 et. seq., if an employee is served with a criminal subpoena, the employee will be paid at the regular hourly rate while in court. (2) District transportation will be provided when available. If the employee uses their own transportation, they will be reimbursed by District at the prevailing mileage rate. (3) If the employee is required to appear in court outside the Rancho Cucamonga Fire Protection District and this appearance requires the employee to buy a meal, he or she will be reimbursed. If an extended appearance in court is necessary where lodging and meals would be required, authorization shall be obtained from the Fire Chief. (4) A criminal subpoena need not have a court stamp affixed. §12. Leaves of Absence Without Pay A. Civil Upon the written request of the employee, a leave of absence may be granted for a period not to exceed thirty (30) days by the Fire Chief, or a period not to exceed one (1) year by the Board of Directors. B. Failure of the employee to return to his or her employment upon the termination of an authorized leave of absence shall constitute a separation from service of that employee. C. Leave of absence without pay granted by the Board shall not be construed as a break in service or employment. During these periods, vacation, holiday, or sick 25 Fire Support MOU 2019-2021 leave credits shall not accrue. An employee reinstated after a leave of absence without pay shall receive the same step in the salary range received when he or she began the leave of absence. Time spent on such leave without pay shall not count toward service for increases within the salary range. For purposes of this section, the employee's merit increase eligibility date shall be adjusted to the date of reinstatement. D. An employee on an approved leave of absence without pay may continue medical insurance coverage by paying the full cost to District, in advance, for each month, or portion thereof, of which he or she is absent. §13. Natal and Adoption Leave A. Natal and Adoption Leave without Pay The District shall provide employees up to four months natal and adoption leave for the birth or adoption of a child; such leave shall be pursuant to the provisions of the California Pregnancy Disability Act ("PDA"; California Government Code section 12945), if applicable. The District's PDA policy is incorporated herein by reference. Employees on this leave of absence without pay beyond the four-month period will be responsible for the payment of medical, dental and optical premiums to keep the coverage in force during the leave of absence. B. Natal and Adoption Leave with Pay Employees are granted up to 2 days natal and adoption leave with pay for the birth or adoption of a child. Any paid time required beyond this initial 2 days must be charged to sick leave, vacation, compensatory or floating holiday time. §14. Management Leave Exempt classifications shall be provided management leave in the amount of sixty (60) hours per fiscal year, which shall be credited to the employee at the start of pay -period No. 1 of each fiscal year. Unused management leave in an amount not to exceed forty (40) hours, may be converted to cash at the employees then existing hourly rate, during the last payroll period commencing in June of each fiscal year. Management leave not utilized nor cashed out, shall not be carried over to any subsequent fiscal years. §15. Deferred Compensation A. Exempt classifications shall receive two (2) percent of monthly unadjusted base salary as a deferred compensation contribution to be paid by the District. B. The District will match up to $25 per pay period per employee for employees who contribute up to $25 into deferred compensation through payroll deductions. ARTICLE IV GRIEVANCE PROCEDURE §1. Purpose This article is intended to provide a fair and orderly procedure for the resolution of employee grievances. A grievance is a claimed violation, misinterpretation, misapplication, or noncompliance with existing District codes, resolutions, written rules, policies, procedures, orders, and regulations, or this document. This grievance procedure shall not apply to disciplinary matters or to reviews of performance evaluation reports or to discharge of probationary employees. Disciplinary matters include all warnings, written 26 Fire Support MOU 2019-2021 reprimands, suspensions, reductions in pay which are not the result of transfer or reassignment, demotions, dismissal or any other action which consists of a taking of property as said term is defined by the courts in the disciplinary context. (Reassignments and/or transfers that result in a loss of compensation shall not be deemed to be disciplinary actions). §2.Obiectives The grievance procedure is established to accomplish the following objectives: A. To settle disagreements at the employee -supervisor level, informally if possible. B. To provide an orderly procedure to handle grievances. C. To resolve grievances as quickly as possible. D. To correct, if possible, the cause of grievances to prevent future similar complaints. E. To provide for a two-way system of communication by making it possible for levels of supervision to address problems, complaints, and questions raised by employees. F. To reduce the number of grievances by allowing them to be expressed and thereby adjusted and eliminated. G. To promote harmonious relations generally among employees, their supervisors and the administrative staff. H. To assure fair and equitable treatment of all employees. §3. General Provisions A. Preparation of a grievance will be accomplished in such a manner and at a time that will not interfere with normally required work procedures. B. The Board of Directors or its individual members shall not be approached by employees or their representatives at any time that the grievance is being processed. C. Failure of the grievant to comply with time limitations specified in the grievance procedure shall constitute a withdrawal of the grievance, except upon a showing of good cause for such failure. Failure of District supervisory or administrative staff to comply with specified time limitations shall permit the grievant to proceed to the next step in the procedure. EXCEPTION: Notwithstanding the above, an extension of time is permitted with the mutual consent of both parties. D. In the event a grievant elects to represent himself or herself or is represented by counsel other than that provided by the employee organization, the employee organization shall be apprised of the nature and resolution of the grievance if the issues involved are within the scope of said organization's representation rights. 27 Fire Support MOU 2019-2021 E. If an individual named in a dispute is unavailable within the time period specified in these procedures, time limitations can be extended by mutual agreement of the representatives of the respective parties. F. Any period of time specified in this rule for the giving of notice or taking of any action exclude weekends and holidays. G. Unless otherwise specifically provided for herein, the term "days" shall mean business days of the District's Administrative offices. H. An arbitrator shall not have authority to determine if a matter is within the definition of a "grievance" and/or is timely filed or otherwise administratively prosecuted on a timely basis. §4. Informal Grievance Procedure Most problems or complaints can be settled if the employee will promptly, informally and amicably discuss them with his or her immediate supervisor. Such an initial discussion shall precede any use of the formal grievance procedure. If the immediate supervisor fails to reply to the employee within ten (10) days, or the employee is not satisfied with the decision, the employee may utilize the Formal Grievance Procedure. Although invocation of the Informal Grievance Procedure does not mandate submission of the grievance in writing, the immediate supervisor shall document the substance of the informal grievance meeting. Failure by the employee to advise the immediate supervisor of the grievable problem or complaint within seven (7) days of the date that the employee knew or should reasonably have known of the existence of the problem or complaint, shall constitute a waiver by the employee of the ability to utilize the grievance procedure. §5. Formal Grievance Procedure A. Step 1 The employee and/or representative shall present the grievance, in writing and signed, to his or her immediate supervisor within fifteen (15) days of the date that the employee knew or reasonably should have known of the events giving rise to the grievance. An official grievance form must be used stating names, dates, times, place, and nature of grievance, explaining how the grievance fits within the definition of "grievance" as set forth in § 1, above. The employee's supervisor shall attempt to resolve the grievance with the employee and shall submit his or her decision in writing to the employee within ten (10) days after receipt of the grievance. The employee shall have the right to appeal the decision of the supervisor to the Fire Chief. B. Step II (1) If the grievance is not resolved to the satisfaction of the employee, the grievant has seven (7) days following receipt of the written response from his or her supervisor to file a written appeal to the Fire Chief or designated representative. (2) Written appeal to the Fire Chief or designated representative shall consist of the statement of the grievance and shall include a statement by the grievant's representative, setting forth the reason(s) why the response of the employee's supervisor did not satisfactorily resolve the grievance and an indication of the 28 Fire Support MOU 2019-2021 action desired by the grievant. The written appeal shall explain why the grievance fits within the definition of "grievance" as set forth in §1, above. (3) After submission of the written appeal, the Fire Chief or designee shall reply within three (3) days, in writing, to the grievant regarding the grievance. In event of rejection, reasons for so doing will be included in the response. C. Step III (1) If the grievance is not resolved to the satisfaction of the employee, the grievant has seven (7) days following receipt of the written response from the Fire Chief or designee to file a written appeal to the Chief Executive Officer (CEO) of the District. The CEO may designate a representative to act in his or her stead. (2) Written appeal to the CEO or designated representative shall consist of the statement of the grievance and shall include a statement by the grievant's representative setting forth the reasons why the response of the Fire Chief or designee did not satisfactorily resolve the grievance, and an indication of the action desired by the grievant. The written appeal shall explain why the grievance fits within the definition of "grievance" as set forth in §1 above. (3) After submission of the written appeal, the CEO or designee shall reply in writing within fifteen (15) days, to the grievant regarding the grievance. The reasons for the decision will be included in the response. (4) Section 1 PURPOSE defines a grievance as a claimed violation, misinterpretation, misapplication or noncompliance with existing District codes, resolutions, written rules, policies, procedures, orders and regulations, or this document. The decision by the CEO or designee shall address whether or not the complaint of the employee is grievable pursuant to the grievance definition set forth in § 1 above and/or is timely filed or otherwise administratively prosecuted in a timely basis. In the event that the CEO or designee determines that the employee's complaint is not defined by § 1 above as a grievance and/or is not timely filed or otherwise administratively prosecuted in a timely basis, the CEO or designee shall advise the employee that the complaint is not grievable and the grievance shall proceed no further unless or until on application by the employee, a judgment is entered at the trial court level, indicative of the complaint being jurisdictionally grievable pursuant to the definitions set forth in § 1 above and/or pursuant to requirements of timeliness. D. Step IV (1) If a grievance is not resolved by the CEO or designee and is deemed "grievable" pursuant to these rules and regulations, (a defined grievance and/or timely) then within seven (7) days of service by the CEO or designee of a grievance decision, the employee may further appeal the matter by filing with the office of the CEO or his/her designee a written appeal to binding arbitration. Said appeal shall be timely only if it is received in the office of the CEO or designee not later than seven (7) days after service of the grievable decision by the CEO or designee. 29 Fire Support MOU 2019-2021 (2) The employee's appeal shall state with specificity the identification of the District Codes, resolutions, written rules or regulations or sections of this document which is claimed to have been violated. The appeal shall additionally state with specificity all allegations of facts upon which the grievance is based, and the specific relief sought. (3) Within ten (10) days after receipt of a valid appeal, the CEO or his/her designee shall request of the California State Conciliation and Mediation Service, that it submit a list of seven (7) arbitrators for hearing of the grievance. The CEO or designee shall direct that a copy of the list of arbitrators be sent to the employee and to the CEO or designee, as well. (4) Absent mutual selection of an arbitrator from either the submitted list or otherwise, the arbitrator shall be chosen by an initial flip of the coin, with the prevailing employee or CEO/designee having the option of making the first strike or directing that the opposing party make the first strike. Following alternate striking, the one remaining arbitration candidate shall be deemed the appointed arbitrator. (5) The arbitrator shall conduct the hearing at a time and place mutually agreed upon by the parties. (6) The hearing shall be memorialized by use of a certified shorthand reporter. The shorthand reporter shall be selected by the employee. (7) All fees and expenses of the arbitrator shall be borne equally by the parties. (8) All fees and expenses related to the securing of a representative and/or legal counsel, the preparation of transcripts, witness fees and other expenses attendant to the presentation of evidence, shall be borne by the party at whose direction said expense is incurred. (9) The per diem fee of the shorthand reporter shall be borne equally by the parties. The cost of transcription shall be borne by the party ordering the transcript. (10) Neither the Federal or California State Rules of Evidence shall be binding upon evidentiary issues at the hearing. However, such authorities may be considered by the arbitrator in rendering evidentiary rulings. Further, the California Administrative Procedure Act shall specifically be of no application to the hearing process. (11) Although the Rules of Evidence shall not be strictly adhered to, hearsay that would be inadmissible in a civil or criminal proceeding cannot in and of itself support a finding by the arbitrator without corroboration. In general, the arbitrator shall admit evidence which is of such reliability that reasonable persons rely upon it in the conduct of serious matters such as the hearing. (12) The burdens of proof and production of evidence shall be borne by the employee and shall be by a preponderance of the evidence. 30 Fire Support MOU 2019-2021 (13) Not later than ten (10) days prior to the date of commencement of the hearing, the parties shall exchange lists of witnesses each intends to call at the hearing, and a list of documents it intends to introduce at the hearing. Said documents shall be attached to the notifications provided for herein, and the notifications shall actually be in receipt of the opposing party on or before the tenth (10th) day prior to commencement of the hearing. Failure to comply with said requirements shall result in exclusion of witness testimony and/or rejection of exhibits not designated in the submissions. (14) The arbitrator shall be empowered to issue subpoenas for the production of persons and documents. The arbitrator shall designate the subpoena form to be utilized in such case. The California Code of Civil Procedure, the Evidence Code and other applicable statutes shall apply to the validity and processing of subpoenas and to the method of service of the same. (15) Not later than thirty (30) days after closure of the record, the arbitrator shall render a binding opinion regarding the issues at dispute, and shall submit the binding opinion to the employee, to the Fire Chief and to the Chief Executive Officer of the District. (16) The conduct of the arbitration proceedings shall be governed by this MOU, and not by CCP § 1280 et seq. ARTICLE V DISCIPLINARY APPEAL §1. Purpose This article is intended to provide a fair, orderly, and due process compliant procedure whereby employees can seek review of disciplinary actions. Disciplinary actions shall be defined as: 1) oral warning, 2) written reprimand, 3) suspension without pay, 4) reduction in pay which is not the result of transfer or reassignment, 5) demotion, 6) dismissal. Transfers or reassignments resulting in a reduction in bonus or related compensation shall not be considered disciplinary action and shall not be subject to review pursuant to either this MOU or any other District rules, policies and regulations. Further, oral warnings and written reprimands shall not be subject to appeal beyond the level of the Fire Chief or designee as set forth below. Performance evaluation reports and/or the discharge of probationary employees shall not be subject to review pursuant to this Article. §2. General Provisions A. Preparation of an appeal will be accomplished in such a manner and at a time that will not interfere with normally required work procedures. B. The Board of Directors or its individual members shall not be approached by employees or their representatives at any time that the appeal is being processed. C. Failure of the appellant to comply with time limitations specified in the appeal procedure shall constitute a withdrawal of the appeal, except upon a showing of good cause for such failure. Failure of District supervisory or administrative staff to comply with specified time limitations shall permit the appellant to proceed to the next step in the procedure. EXCEPTION: Notwithstanding the above, an extension 31 Fire Support MOU 2019-2021 of time is permitted with the mutual consent of both parties. D. Any period of time specified in this rule for the giving of notice or taking of any action excludes weekends and holidays. E. Unless otherwise specifically provided for herein, the term "days" shall mean business days of the District's Administrative offices. F. Neither a hearing officer nor the CEO shall have authority to determine if a matter is within the definition of a disciplinable appeal and/or is timely filed or otherwise administratively prosecuted in a timely manner. §3. Pre -Disciplinary Notice A. In those instances where a supervisor intends that a disciplinary action consisting of the loss of property (suspension, reduction, demotion or dismissal), the supervisor intending to issue said recommendation shall provide the affected employee with a written notice prior to imposition of any such disciplinary action. Said written notice shall at a minimum, consist of the following: (1) A statement of the disciplinary action that is being proposed. (2) The proposed date of imposition of said action. (3) A statement of the basis for said proposed action. (4) The Notice shall include as attachments, the materials upon which the proposed action is based (with the exception of the employee's personnel file, which need not be attached to the Notice). (5) A statement of the method for participating in a pre -disciplinary review of the proposed action. B. At the discretion of the Fire Chief, a Notice of Intended Disciplinary Action can be issued by either the Chief or his/her designee. C. Not later than five (5) days after being served with the Notice of Intended Disciplinary Action, the employee shall serve the Fire Chief or designee with a written request to convene such a meeting. The pre -disciplinary review meeting shall be conducted not later than five (5) days thereafter. The employee has the option of waiving participation in a pre -disciplinary review meeting, and instead may respond to the Notice of Intended Disciplinary Action in writing. If the employee so elects, the employee's substantive written response to the Notice of Intended Disciplinary Action shall be served upon the Fire Chief or designee within five (5) days of service of the Notice of Intended Disciplinary Action. D. The pre -disciplinary review meeting shall be a non -evidentiary, informal meeting conducted pursuant to the principles in Skelly v. State Personnel Board. There shall be no subpoena power as regards said pre -disciplinary review meeting and 32 Fire Support MOU 2019-2021 there shall be no examination of witnesses. Rather, the purpose of the meeting is for the subject employee to provide the Fire Chief or designee with an informal rebuttal to the findings and conclusions set forth by the Fire Chief or designee. E. If the employee does not elect to participate in a pre -disciplinary review meeting, then the Fire Chief or designee shall issue a Notice of Disciplinary Determination based upon a review of the Notice of Intended Disciplinary Action and the materials incorporated therein. F. Regardless of whether or not the Notice Intended Disciplinary Action is issued by the Chief or a designee, the Chief shall preside over any timely requested pre disciplinary review proceeding and shall issue a determination either rejecting, modifying or sustaining the nature of the proposed action. However, the pre - disciplinary review proceeding shall not result in an increase in the severity of the proposed action without an amended Notice of Intended Action being first drafted and served and which so reflects the Fire Chief's recommendation. G. The Fire Chief shall cause the Notice of his/her post -review determination to be served upon the employee and/or the employee's representative. H. The decision by the Fire Chief or designee shall address whether or not the appeal of the employee is appealable pursuant to the definition set forth in § 1 above and/or is timely filed or otherwise administratively prosecuted in a timely manner. In the event that the Fire Chief or designee determines that the employee's appeal is not defined as such by § 1 above and/or is not timely filed or otherwise administratively prosecuted in a timely manner, the Fire Chief or designee shall advise the employee that the matter is not appealable and the appeal shall proceed no further unless or until on application by the employee, a judgment is entered at the trial court level, indicative of the matter being jurisdictionally appealable pursuant to the definitions set forth in § 1 above and/or pursuant to requirements of timeliness. §4. Hearing Officer Appeal A. This Step shall only be applicable to an appeal of disciplinary actions consisting of a deprivation of property (suspension, reduction, demotion or dismissal). B. If an appeal is not resolved by the Fire Chief following a pre -disciplinary review meeting, then within seven (7) days of service by the Fire Chief or designee of his/her decision, the employee may further appeal the matter by filing with the office of the Fire Chief or his/her designee a written appeal to an advisory hearing officer. Said appeal shall be timely only if it is received in the office of the Fire Chief or designee not later than seven (7) days after service of the appealable decision by the Fire Chief or designee. C. The employee's appeal shall state with specificity all allegations of facts and law upon which the appeal is based, and the specific relief sought. D. Within ten (10) days after receipt of a valid appeal, the Fire Chief or his/her designee shall request of the California State Conciliation and Mediation Service, that it submit a list of seven (7) hearing officers for hearing of the appeal. The Fire 33 Fire Support MOU 2019-2021 Chief or designee shall direct that a copy of the list of hearing officers be sent to the employee and to the Fire Chief or designee, as well. E. Absent mutual selection of a hearing officer from either the submitted list or otherwise, the hearing officer shall be chosen by an initial flip of the coin, with the prevailing employee or Fire Chief/designee having the option of making the first strike or directing that the opposing party make the first strike. Following alternate striking, the one remaining hearing officer candidate shall be deemed the appointed hearing officer. F. The hearing officer shall conduct the hearing at a time and place mutually agreed upon by the parties. G. The hearing shall be memorialized by use of a certified shorthand reporter. The shorthand reporter shall be selected by the employee. H. All fees and expenses of the hearing officer shall be borne equally by the parties. All fees and expenses related to the securing of a representative and/or legal counsel, the preparation of transcripts, witness fees and other expenses attendant to the presentation of evidence, shall be borne by the party at whose direction said expense is incurred. J. The per diem fee of the shorthand reporter shall be borne equally by the parties. The cost of transcription shall be borne by the party ordering the transcript. K. Neither the Federal or California State Rules of Evidence shall be binding upon evidentiary issues at the hearing. However, such authorities may be considered by the hearing officer in rendering evidentiary rulings. Further, the California Administrative Procedure Act shall specifically be of no application to the hearing process. Additionally, the Fire Chief or designee shall be specifically authorized to call the employee or any other individual as a witness during his case in chief or otherwise as the Fire Chief or designee may deem appropriate. L. Although the Rules of Evidence shall not be strictly adhered to, hearsay that would be inadmissible in a civil or criminal proceeding cannot in and of itself support a finding by the hearing officer without corroboration. In general, the hearing officer shall admit evidence which is of such reliability that reasonable persons rely upon it in the conduct of serious matters such as the hearing. M. The burdens of proof and production of evidence shall be borne by the Fire Chief. The standard of proof shall be by a preponderance of the evidence. N. Not later than ten (10) days prior to the date of commencement of the hearing, the parties shall exchange lists of witnesses each intends to call at the hearing, and a list of documents it intends to introduce at the hearing. Said documents shall be attached to the notifications provided for herein, and the notifications shall actually be in receipt of the opposing party on or before the tenth (10th) day prior to commencement of the hearing. Failure to comply with said requirements shall result in exclusion of witness testimony and/or rejection of exhibits not designated 34 Fire Support MOU 2019-2021 in the submissions. O. The hearing officer shall be empowered to issue subpoenas for the production of persons and documents. The hearing officer shall designate the subpoena form to be utilized in such case. The California Code of Civil Procedure, the Evidence Code and other applicable statutes shall apply to the validity and processing of subpoenas and to the method of service of the same. P. Not later than thirty (30) days after closure of the record, the hearing officer shall render a written advisory opinion regarding the issues at dispute, and shall submit the advisory opinion to the employee, to the Fire Chief and to the Chief Executive Officer of the District. §5. CEO Decision A. Within thirty (30) days following receipt of the hearing officer's decision, the Chief Executive Officer shall advise the parties in writing pursuant to paragraph 4, below, of whether or not the hearing officer's recommendation is adopted. If adopted, the Chief Executive Officer need not review transcripts of the proceedings. If the Chief Executive Officer adopts the hearing officer's recommendation, then it shall be considered a final determination. B. In the event that the Chief Executive Officer determines that the hearing officer's recommendation may be subject to rejection or modification, the Chief Executive Officer shall, within thirty (30) days of receipt of the appeal, so notify the parties and shall order a transcript of the proceedings before the hearing officer with copies to the employee and the Fire Chief. In such case, the cost of producing the transcript of the proceedings shall be borne equally by the parties. Within thirty (30) days of service of the transcript, the employee and the Fire Chief may submit to the Chief Executive Officer, a written memorandum of points and authorities in support of their respective positions. C. Within thirty (30) days of receipt of the legal briefs, the Chief Executive Officer shall render a final determination either sustaining, modifying or rejecting the hearing officer's recommendation. The Chief Executive Officer's decision shall be submitted to the parties in writing and shall be final upon service being made by mail. D. Allowable judicial review of the Chief Executive Officer's decision shall be sought within the time constraints of CCP § 1094.6 (mandating that a petition for peremptory writ of mandate shall be filed not later than the ninetieth day following the date on which the Chief Executive Officer's decision is mailed by first-class mail, postage pre -paid, including a copy of the affidavit or certificate of mailing). ARTICLE VI SAFETY §1. Compliance District and employees in Association shall conform to and comply with all health, safety, and sanitation requirements imposed by District, state or federal law or regulations adopted under state or federal law. 35 Fire Support MOU 2019-2021 §2. Non -Discrimination No employee shall be in any way discriminated against as a result of reporting any condition believed to be a violation of 1 of this Article V. §3. Safety Equipment Should the employment duties of an employee in the unit, in the estimation of OSHA, require use of any equipment or gear to ensure the safety of the employee or others, District agrees to furnish such equipment or gear. §4. Employee Responsibility In the course of performing their normally assigned work, employees will be alert to observe unsafe practices, equipment, and conditions; as well as environmental conditions in their immediate area which represent health hazards and will report such conditions to their immediate supervisor. All employees shall make certain that all power machinery is equipped with safety devices properly installed and in working condition and that co- workers use utmost care in the handling of tools and equipment. Employees shall report all accidents immediately to their immediate supervisors. Reports shall be submitted on forms provided by District. §5. Smoking Policy Members of Association agree to accept and comply with the District's Smoking Policy as written and approved by the Fire Chief. ARTICLE VII MANAGEMENT RIGHTS §1. Scope of Rights It is understood and agreed that District possesses the sole right and authority to operate and direct the employees of District in all aspects, except as modified in this Memorandum of Understanding. These rights include, but are not limited to: A. The right to determine its mission, policies, and standards of service to be provided to the public; B. To plan, direct, control, and determine the operations or services to be conducted by employees of District,- C. istrict; C. To determine the methods, means, and number of personnel needed to carry out District's mission; D. To direct the working forces; E. To hire, assign, or transfer employees within District,- F. istrict; F. To promote, suspend, discipline, or discharge employees; G. To layoff or relieve employees due to lack of work or funds or for other legitimate reasons, (Any provision within this MOU, City rules or regulations or any other policy or procedure promulgated by the City or any Department of the City which prohibits the imposition of layoffs, is deemed null and void); 36 Fire Support MOU 2019-2021 H. To make, publish, and enforce rules and regulations; I. To introduce new or improved methods, equipment, or facilities; J. To contract out for goods and services; K. To take any and all actions as may be necessary to carry out the mission of District in situations of civil emergency as may be declared by the Board of Directors or Fire Chief; L. To schedule and assign work; and, M. To establish work and productivity standards. §2. Emergency Conditions If in the sole discretion of the Board of Directors or Fire Chief it is determined that extreme civil emergency conditions exist, including, but not limited to, riots, civil disorders, earthquakes, floods, or other similar catastrophes, the provisions of this MOU may be suspended during the time of the declared emergency, provided that wage rates and monetary fringe benefits shall not be suspended. ARTICLE VIII EMPLOYEE RIGHTS §1. Scope of Rights All employees shall have the rights which may be exercised in accordance with State Law, applicable ordinances, rules and regulations, including but not limited to: A. The right to form, join and participate in the activities of employee organizations of their own choosing for the purpose of representation on all matters of employer- employee relations. B. The right to be free from interference, intimidation, restraint, coercion, discrimination, or reprisal on the part of an appointing authority, supervisor, other employees, or employee organizations as a result of their exercise of rights granted in this Article. The provisions of Section 3500 et seq. of the Government Code are hereby incorporated as such provisions may apply to employees within the Support Services Association. §2. New Employee Orientation The District shall provide thirty (30) minutes at a mutually agreeable time during the employee onboarding process for a Fire Support Services (Union) representative to meet with a new Union covered employee and present the benefits of being a member of the Union. Onboarding of new employees occurs during the first working day at the start of a new pay period up to 26 times per year. The District will provide the designated Union representatives with all available information about the employees as required under AB 119 within 30 days of the employees start date and the District will provide the required information on all Union covered employees again as required under AB 119 at least three (3) times per year. 37 Fire Support MOU 2019-2021 ARTICLE IX MAINTENANCE OF BENEFITS All wages, hours and terms and conditions of employment specifically provided for in this memorandum of understanding, shall remain in full force and effect during the term of the MOU, unless modified pursuant to written agreement of the parties. ARTICLE X APPROVAL BY THE BOARD OF DIRECTORS This MOU is subject to approval by the Board of Directors of District. The parties hereto agree to perform whatever acts are necessary both jointly and separately to urge the Board to approve and enforce this MOU in its entirety. Following approval of this MOU by the Board, its terms and conditions shall be implemented by appropriate ordinance, resolution, or other lawful action. ARTICLE XI PROVISIONS OF LAW It is understood and agreed that this MOU and employees are subject to all current and future applicable Federal and State laws and regulations and the current provisions of District law. If any part or provisions of this MOU is in conflict or inconsistent with such applicable provisions of those Federal, State, or District enactments or is otherwise held to be invalid or unenforceable by any court of competent jurisdiction, such part or provision shall be suspended and superseded by such applicable law or regulations, and the remainder of this MOU shall not be affected thereby. If any substantive part or provision of this MOU is suspended or superseded, the parties agree to re -open negotiations regarding the suspended or superseded part or provisions with the understanding that the total compensation to employees under this MOU shall not be reduced or increased as result of this Article. District and Association recognize that under this MOU and in personnel matters not covered in this contract, the current District Personnel Rules and/or Manual of Operations as amended and effective shall apply. The Personnel Rules applicable to the Association shall not be changed for the duration of this Agreement. ARTICLE XII TERM The term of this MOU shall commence on July 1, 2019 and will continue for a two-year period, ending on June 30, 2021. ARTICLE XIII NEGOTIATION OF SUCCESSOR MOU The parties agree that negotiation of a successor to this MOU shall commence not later September 1, 2020. THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK 38 Fire Support MOU 2019-2021 EXHIBIT A FIRE SUPPORT SERVICES Administrative Assistant Communications Technician Community Affairs Senior Coordinator Emergency Management Coordinator Emergency Medical Services Administrator Executive Assistant Executive Assistant II Fire Equipment Apprentice Mechanic Fire Equipment Lead Mechanic Fire Equipment Mechanic Fire Information Systems Technician Fire Prevention Specialist Inspection I Fire Prevention Specialist Inspection II Fire Prevention Supervisor Fire Shop Supervisor Maintenance Officer Management Aide Management Analyst I Management Analyst 11 Management Analyst III Plans Examiner - Fire Public Education Specialist Fire Clerk Fire Prevention Technician Quality Improvement Specialist Emergency Medical Services Quality Improvement Nurse 39 Fire Support MOU 2019-2021 Association Date Shane Adams Fire Prevention Supervisor District Date Robert Neiuber Human Resources Director Jenifer Phillips Human Resources Manager Approved by action of the Board of Directors the Fire Support MOU 2019-2021 day of , 2019. FIRE SUPPORT SERVICES ASSOCIATION SALARY SCHEDULE AS OF JULY 13, 2019 Attachment 2 A B C D E F COMMUNICATIONS TECHNICIAN 25.37 26.64 27.97 29.37 30.83 32.38 Hourly 2,029.39 2,130.86 2,237.40 2,349.27 2,466.74 2,590.07 Bi -Weekly 4,397.01 4,616.86 4,847.70 5,090.09 5,344.59 5,611.82 Monthly COMMUNITY AFFAIRS SENIOR 30.46 31.98 33.58 35.26 37.02 38.88 Hourly COORDINATOR 2,436.77 2,558.61 2,686.54 2,820.86 2,961.91 3,110.00 Bi -Weekly 5,279.66 5,543.65 5,820.83 6,111.87 6,417.46 6,738.34 Monthly EMERGENCY MANAGEMENT 38.00 39.90 41.89 43.99 46.19 48.50 Hourly COORDINATOR 3,039.81 3,191.80 3,351.39 3,518.96 3,694.91 3,879.65 Bi -Weekly 6,586.25 6,915.56 7,261.34 7,624.41 8,005.63 8,405.91 Monthly EMERGENCY MEDICAL SERVICES 49.38 51.85 54.44 57.16 60.02 63.02 Hourly ADMINISTRATOR 3,950.49 4,148.01 4,355.41 4,573.18 4,801.84 5,041.93 Bi -Weekly 8,559.39 8,987.36 9,436.73 9,908.56 10,403.99 10,924.19 Monthly FIRE EQUIPMENT APPRENTICE 19.79 20.78 21.82 22.91 24.06 25.26 Hourly MECHANIC 1,583.51 1,662.69 1,745.82 1,833.11 1,924.77 2,021.01 Bi -Weekly 3,430.95 3,602.49 3,782.62 3,971.75 4,170.34 4,378.85 Monthly FIRE EQUIPMENT LEAD 27.28 28.64 30.08 31.58 33.16 34.82 Hourly MECHANIC 2,182.35 2,291.47 2,406.04 2,526.34 2,652.66 2,785.29 Bi -Weekly 4,728.42 4,964.84 5,213.09 5,473.74 5,747.43 6,034.80 Monthly FIRE EQUIPMENT MECHANIC 24.74 25.98 27.28 28.64 30.07 31.58 Hourly 1,979.19 2,078.15 2,182.05 2,291.16 2,405.71 2,526.00 Bi -Weekly 4,288.24 4,502.65 4,727.78 4,964.17 5,212.38 5,473.00 Monthly FIRE INFORMATION SYSTEMS 24.07 25.27 26.54 27.87 29.26 30.72 Hourly TECHNICIAN 1,925.70 2,021.99 2,123.08 2,229.24 2,340.70 2,457.74 Bi -Weekly 4,172.35 4380.97 4600.02 4830.02 5071.52 5325.09 Monthly FIRE PREVENTION SPECIALIST 27.16 28.52 29.95 31.44 33.02 34.67 Hourly INSPECTION 1 2,172.93 2,281.58 2,395.66 2,515.44 2,641.22 2,773.28 Bi -Weekly 4,708.02 4,943.43 5,190.60 5,450.13 5,722.63 6,008.76 Monthly FIRE PREVENTION SPECIALIST 29.94 31.44 33.01 34.66 36.40 38.22 Hourly INSPECTION II 2,395.52 2,515.29 2,641.06 2,773.11 2,911.76 3,057.35 Bi -Weekly 5,190.28 5,449.80 5,722.29 6,008.40 6,308.82 6,624.26 Monthly FIRE PREVENTION SUPERVISOR 34.07 35.77 37.56 39.44 41.41 43.48 Hourly 2,725.55 2,861.83 3,004.92 3,155.16 3,312.92 3,478.57 Bi -Weekly 5,905.36 6,200.62 6,510.65 6,836.19 7,178.00 7,536.90 Monthly FIRE SHOP SUPERVISOR 39.63 41.61 43.69 45.88 48.17 50.58 Hourly 3,170.43 3,328.95 3,495.40 3,670.17 3,853.68 4,046.36 Bi -Weekly 6,869.27 7,212.73 7,573.37 7,952.04 8,349.64 8,767.12 Monthly Attachment 2 FIRE SUPPORT SERVICES ASSOCIATION SALARY SCHEDULE AS OF JULY 13, 2019 Attachment 2 A B C D E F MAINTENANCE OFFICER 36.33 38.15 40.05 42.06 44.16 46.37 Hourly 2,906.43 3,051.75 3,204.34 3,364.56 3,532.79 3,709.43 Bi -Weekly 6,297.27 6612.13 6942.74 7289.88 7654.37 8037.09 Monthly MANAGEMENT AIDE 24.99 26.24 27.56 28.93 30.38 31.90 Hourly 1,999.49 2,099.47 2,204.44 2,314.66 2,430.39 2,551.91 Bi -Weekly 4,332.23 4548.84 4776.28 5015.10 5265.85 5529.15 Monthly MANAGEMENT ANALYST 1 29.01 30.46 31.98 33.58 35.26 37.02 Hourly 2,320.73 2,436.77 2,558.61 2,686.54 2,820.86 2,961.91 Bi -Weekly 5,028.25 5279.66 5543.65 5820.83 6111.87 6417.46 Monthly MANAGEMENT ANALYST II 33.34 35.00 36.75 38.59 40.52 42.55 Hourly 2,666.98 2,800.33 2,940.34 3,087.36 3,241.73 3,403.81 Bi -Weekly 5,778.45 6067.37 6370.74 6689.28 7023.74 7374.93 Monthly MANAGEMENT ANALYST III 36.31 38.12 40.03 42.03 44.13 46.34 Hourly 2,904.64 3,049.87 3,202.36 3,362.48 3,530.60 3,707.13 Bi -Weekly 6,293.38 6608.05 6938.45 7285.37 7649.64 8032.12 Monthly PLANS EXAMINER - FIRE 33.37 35.04 36.79 38.63 40.57 42.59 Hourly 2,669.90 2,803.39 2,943.56 3,090.74 3,245.28 3,407.54 Bi -Weekly 5,784.78 6074.02 6377.72 6696.61 7031.44 7383.01 Monthly PUBLIC EDUCATION 28.09 29.50 30.97 32.52 34.15 35.85 Hourly SPECIALIST 2,247.45 2,359.82 2,477.82 2,601.71 2,731.79 2,868.38 Bi -Weekly 4,869.48 5112.95 5368.60 5637.03 5918.88 6214.83 Monthly ADMINISTRATIVE ASSISTANT 17.85 18.79 19.78 20.82 21.92 23.07 Hourly 1,428.16 1,503.33 1,582.45 1,665.74 1,753.41 1,845.69 Bi -Weekly 3,094.35 3,257.21 3,428.64 3,609.10 3,799.05 3,999.00 Monthly EXECUTIVE ASSISTANT 22.31 23.48 24.72 26.02 28.83 30.35 Hourly 1,784.58 1,878.50 1,977.37 2,081.44 2,306.38 2,427.69 Bi -Weekly 3,866.58 4,070.08 4,284.30 4,509.79 4,997.15 5,260.00 Monthly EXECUTIVE ASSISTANT II 25.95 27.31 28.75 30.26 31.85 33.53 Hourly 2,075.64 2,184.88 2,299.87 2,420.92 2,548.34 2,682.46 Bi -Weekly 4,497.21 4,733.91 4,983.06 5,245.33 5,521.40 5,812.00 Monthly Attachment 2 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT OF $2,271,793.32 AND WEEKLY CHECK REGISTERS (EXCLUDING CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY) IN THE AMOUNT OF $4,666,993.83 DATED JUNE 11, 2019 THROUGH JULY 08,2019 AND ELECTRONIC DEBIT REGISTER FOR THE MONTH OF MAY IN THE AMOUNT OF $607,497.43. RECOMMENDATION: Staff recommends City Council approve payment of demands as presented BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 Electronic Check Register Attachment 1 Check Register Page 170 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register May 1, 2019 to May 31, 2019 DATE DESCRIPTION CITY FIRE AMOUNT 5/1 CALPERS - City - Retirement Account Deposit 5,023.17 5,023.17 5/1 CALPERS - City - Retirement Account Deposit 12,311.96 12,311.96 5/1 Workers Comp - City Account Transfer 349.50 - 349.50 5/1 Workers Comp - Fire Account Transfer - 1,025.90 1,025.90 5/2 BANK FEE 65.25 - 65.25 5/2 U.S. BANK - Corporate Card Payment 65,473.02 12,011.14 77,484.16 5/2 U.S. BANK - Costco Card Payment 1,379.84 921.88 2,301.72 5/2 U.S. BANK- Purchasing Card Payment 54,083.20 11,792.51 65,875.71 5/2 Workers Comp - City Account Transfer 12.00 - 12.00 5/2 Workers Comp - Fire Account Transfer - 4,718.76 4,718.76 5/3 Workers Comp - City Account Transfer 4,848.32 - 4,848.32 5/3 Workers Comp - Fire Account Transfer - 511.71 511.71 5/6 Workers Comp - City Account Transfer 1,586.84 - 1,586.84 5/6 Workers Comp - Fire Account Transfer - 6,332.00 6,332.00 5/6 WIRE TRANSFER - To California ISO 6,813.53 - 6,813.53 5/7 Workers Comp - City Account Transfer 23,720.00 - 23,720.00 5/7 Workers Comp - Fire Account Transfer - 102.00 102.00 5/8 STATE DISBURSEMENT UNIT - Child Support Payments - 5,186.04 5,186.04 5/8 STATE DISBURSEMENT UNIT - Child Support Payments 2,333.97 - 2,333.97 5/8 Workers Comp - City Account Transfer 1,181.23 - 1,181.23 5/8 Workers Comp - Fire Account Transfer - 9,538.16 9,538.16 5/9 CALPERS - City - Retirement Account Deposit 50,691.45 - 50,691.45 5/9 CALPERS - City - Retirement Account Deposit 103,306.74 - 103,306.74 5/9 CALPERS - Fire - Retirement Account Deposit - 2,329.35 2,329.35 5/9 CALPERS - Fire - Retirement Account Deposit 3,624.68 3,624.68 5/9 CALPERS - Fire - Retirement Account Deposit 4,070.42 4,070.42 5/9 CALPERS - Fire - Retirement Account Deposit 8,997.41 8,997.41 5/9 CALPERS - Fire - Retirement Account Deposit 11,874.80 11,874.80 5/9 CALPERS - Fire - Retirement Account Deposit - 107,881.55 107,881.55 5/9 Workers Comp - City Account Transfer 63.58 - 63.58 5/9 Workers Comp - Fire Account Transfer - 562.75 562.75 5/10 Workers Comp - City Account Transfer 4,779.50 - 4,779.50 5/10 Workers Comp - Fire Account Transfer - 21,789.44 21,789.44 5/13 Workers Comp - City Account Transfer 2,133.77 - 2,133.77 5/13 WIRE TRANSFER - To California ISO 62,925.87 62,925.87 5/14 CALPERS - City - Retirement Account Deposit 56.37 - 56.37 5/14 CALPERS - Fire - Retirement Account Deposit - 1,438.01 1,438.01 5/14 Workers Comp - City Account Transfer 2,824.77 - 2,824.77 5/15 Workers Comp - City Account Transfer 3,538.60 - 3,538.60 5/15 Workers Comp - Fire Account Transfer - 638.95 638.95 5/16 Workers Comp - City Account Transfer 121.63 - 121.63 5/16 Workers Comp - Fire Account Transfer - 9,359.54 9,359.54 5/17 Workers Comp - City Account Transfer 24.00 - 24.00 5/17 Workers Comp - Fire Account Transfer - 12.00 12.00 5/20 CALPERS - Fire - Retirement Account Deposit - 138,535.44 138,535.44 5/20 Workers Comp - City Account Transfer 2,046.58 - 2,046.58 5/20 Workers Comp - Fire Account Transfer - 5,822.14 5,822.14 5/21 Workers Comp - City Account Transfer 1,158.57 - 1,158.57 5/21 Workers Comp - Fire Account Transfer - 10,669.34 10,669.34 5/22 STATE DISBURSEMENT UNIT - Child Support Payments 2,029.50 - 2,029.50 5/22 STATE DISBURSEMENT UNIT - Child Support Payments - 5,186.04 5,186.04 5/22 WIRE TRANSFER - Archibald Ave. Community Trail Extension 7,375.00 - 7,375.00 5/23 CALPERS - City - Retirement Account Deposit 51,657.73 51,657.73 5/23 CALPERS - City - Retirement Account Deposit 114,997.31 114,997.31 5/23 Workers Comp - City Account Transfer 3,577.32 - 3,577.32 5/23 Workers Comp - Fire Account Transfer - 42,689.19 42,689.19 5/24 CALPERS - Fire - Retirement Account Deposit 2,343.46 2,343.46 5/24 CALPERS - Fire - Retirement Account Deposit 3,624.68 3,624.68 5/24 CALPERS - Fire - Retirement Account Deposit 4,070.43 4,070.43 5/24 CALPERS - Fire - Retirement Account Deposit 8,404.93 8,404.93 5/24 CALPERS - Fire - Retirement Account Deposit 11,874.80 11,874.80 5/24 CALPERS - Fire - Retirement Account Deposit 107,898.49 107,898.49 1 Page 171 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register May 1, 2019 to May 31, 2019 DATE DESCRIPTION CITY FIRE AMOUNT 5/24 Workers Comp - City Account Transfer 1,125.00 1,125.00 5/28 Workers Comp - City Account Transfer 5,397.64 - 5,397.64 5/28 Workers Comp - Fire Account Transfer - 383.61 383.61 5/28 WIRE TRANSFER -To California ISO 5,103.75 - 5,103.75 5/29 Workers Comp - Fire Account Transfer - 5,167.24 5,167.24 5/31 WIRE TRANSFER - To California ISO 3,380.92 - 3,380.92 TOTAL CITY 607,497.43 TOTAL FIRE 571,388.79 GRAND TOTAL 1,178, 886.22 Page 172 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00009046 06/12/2019 RE ASTORIA 2 LLC 111,481.43 0.00 111,481.43 AP 00009047 06/12/2019 RIVERSIDE, CITY OF 13,818.00 0.00 13,818.00 AP 00009048 06/12/2019 SAN BERNARDINO COUNTY 16.00 0.00 16.00 AP 00009049 06/19/2019 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 13,805.00 0.00 13,805.00 AP 00009050 06/19/2019 CENTRAL RESTAURANT PRODUCTS 4,283.06 0.00 4,283.06 AP 00009051 06/19/2019 HD PRODUCTIONS INC 18,750.00 0.00 18,750.00 AP 00009052 06/19/2019 RCCEA 1,707.50 0.00 1,707.50 AP 00009053 06/19/2019 RCPFA 11,845.74 0.00 11,845.74 AP 00009054 06/19/2019 TANKO LIGHTING 5,396.88 0.00 5,396.88 AP 00009055 06/19/2019 U S DEPARTMENT OF ENERGY 10,556.38 0.00 10,556.38 AP 00009056 06/26/2019 AHUMADA, ALEXANDER R 0.00 653.66 653.66 AP 00009057 06/26/2019 ALMAND, LLOYD 0.00 653.66 653.66 AP 00009058 06/26/2019 BANTAU, VICTORIA 0.00 511.48 511.48 AP 00009059 06/26/2019 BAZAL, SUSAN 0.00 677.47 677.47 AP 00009060 06/26/2019 BELL, MICHAEL L. 0.00 1,551.56 1,551.56 AP 00009061 06/26/2019 BERRY, DAVID 0.00 1,101.28 1,101.28 AP 00009062 06/26/2019 BROCK, ROBIN 0.00 1,102.61 1,102.61 AP 00009063 06/26/2019 CAMPBELL, GERALD 0.00 806.38 806.38 AP 00009064 06/26/2019 CAMPBELL, STEVEN 0.00 1,608.88 1,608.88 AP 00009065 06/26/2019 CARNES, KENNETH 0.00 511.48 511.48 AP 00009066 06/26/2019 CLABBY, RICHARD 0.00 1,101.28 1,101.28 AP 00009067 06/26/2019 CLOUGHESY, DONALD R 0.00 2,057.83 2,057.83 AP 00009068 06/26/2019 CORCORAN, ROBERT ANTHONY 0.00 707.78 707.78 AP 00009069 06/26/2019 COSTELLO, DENNIS M 0.00 2,057.83 2,057.83 AP 00009070 06/26/2019 COX, KARL 0.00 653.66 653.66 AP 00009071 06/26/2019 CRANE, RALPH 0.00 1,072.30 1,072.30 AP 00009072 06/26/2019 CROSSLAND, WILBUR 0.00 511.48 511.48 AP 00009073 06/26/2019 DAGUE, JAMES 0.00 1,072.30 1,072.30 AP 00009074 06/26/2019 DE ANTONIO, SUSAN 0.00 707.78 707.78 AP 00009075 06/26/2019 DEANS, JACKIE 0.00 258.83 258.83 AP 00009076 06/26/2019 DOMINICK, SAMUEL A. 0.00 1,102.61 1,102.61 AP 00009077 06/26/2019 EAGLESON, MICHAEL 0.00 1,551.56 1,551.56 AP 00009078 06/26/2019 EGGERS, BOB 0.00 2,057.83 2,057.83 AP 00009079 06/26/2019 FRITCHEY, JOHN D. 0.00 511.48 511.48 AP 00009080 06/26/2019 HEYDE, DONALD 0.00 653.66 653.66 AP 00009081 06/26/2019 INTERLICCHIA, ROSALYN 0.00 258.83 258.83 AP 00009082 06/26/2019 KILMER, STEPHEN 0.00 1,101.28 1,101.28 AP 00009083 06/26/2019 LANE, WILLIAM 0.00 1,102.61 1,102.61 AP 00009084 06/26/2019 LARKIN, DAVID W 0.00 1,472.46 1,472.46 AP 00009085 06/26/2019 LEE, ALLAN J. 0.00 1,306.22 1,306.22 AP 00009086 06/26/2019 LENZE, PAUL E 0.00 1,203.50 1,203.50 AP 00009087 06/26/2019 LONCAR, PHILIP 0.00 1,101.28 1,101.28 AP 00009088 06/26/2019 LONGO, JOE 0.00 187.74 187.74 AP 00009089 06/26/2019 LUTTRULL, DARRELL 0.00 511.48 511.48 AP 00009090 06/26/2019 MACKALL, BEVERLY 0.00 187.74 187.74 AP 00009091 06/26/2019 MAYFIELD, RON 0.00 653.66 653.66 AP 00009092 06/26/2019 MCKEE, JOHN 0.00 653.66 653.66 User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 173 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00009093 06/26/2019 MCNEIL, KENNETH 0.00 653.66 653.66 AP 00009094 06/26/2019 MICHAEL, L. DENNIS 0.00 1,102.61 1,102.61 AP 00009095 06/26/2019 MORGAN, BYRON 0.00 1,731.23 1,731.23 AP 00009096 06/26/2019 MYSKOW, DENNIS 0.00 1,101.28 1,101.28 AP 00009097 06/26/2019 NAUMAN, MICHAEL 0.00 511.48 511.48 AP 00009098 06/26/2019 NEE, RON 0.00 677.47 677.47 AP 00009099 06/26/2019 NELSON, MARY JANE 0.00 187.74 187.74 AP 00009100 06/26/2019 O'BRIEN, TOM 0.00 1,124.82 1,124.82 AP 00009101 06/26/2019 PLOUNG, MICHAEL J 0.00 584.82 584.82 AP 00009102 06/26/2019 POST, MICHAEL R 0.00 1,503.07 1,503.07 AP 00009103 06/26/2019 PROULX, PATRICK 0.00 1,551.56 1,551.56 AP 00009104 06/26/2019 REDMOND, MIKE 0.00 1,102.61 1,102.61 AP 00009105 06/26/2019 ROEDER, JEFF 0.00 1,551.56 1,551.56 AP 00009106 06/26/2019 SALISBURY, THOMAS 0.00 653.66 653.66 AP 00009107 06/26/2019 SMITH, RONALD 0.00 511.48 511.48 AP 00009108 06/26/2019 SORENSEN, SCOTT D 0.00 1,979.02 1,979.02 AP 00009109 06/26/2019 SPAGNOLO, SAM 0.00 511.48 511.48 AP 00009110 06/26/2019 SPAIN, WILLIAM 0.00 806.38 806.38 AP 00009111 06/26/2019 SULLIVAN, JAMES 0.00 511.48 511.48 AP 00009112 06/26/2019 TAYLOR, STEVE 0.00 1,605.35 1,605.35 AP 00009113 06/26/2019 TULEY, TERRY 0.00 1,551.56 1,551.56 AP 00009114 06/26/2019 VANDERKALLEN, FRANCIS 0.00 653.66 653.66 AP 00009115 06/26/2019 VARNEY, ANTHONY 0.00 1,102.61 1,102.61 AP 00009116 06/26/2019 WALTON, KEVIN 0.00 1,472.46 1,472.46 AP 00009117 06/26/2019 YOWELL, TIMOTHY A 0.00 1,072.30 1,072.30 AP 00009118 06/26/2019 ALL CITY MANAGEMENT SERVICES INC. 31,264.84 0.00 31,264.84 AP 00009119 06/26/2019 MICHAEL, L. DENNIS 21.67 0.00 21.67 AP 00009120 07/02/2019 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 13,730.00 0.00 13,730.00 AP 00009121 07/02/2019 RCCEA 1,694.50 0.00 1,694.50 AP 00009122 07/02/2019 RCPFA 11,840.74 0.00 11,840.74 AP 00009123 07/03/2019 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 10,515.65 0.00 10,515.65 AP 00009124 07/03/2019 ABC LOCKSMITHS 1,899.22 0.00 1,899.22 AP 00009125 07/03/2019 AIRGAS USA LLC 258.34 1,766.67 2,025.01 *** AP 00009128 07/03/2019 BRODART BOOKS 2,900.37 0.00 2,900.37 AP 00009129 07/03/2019 BSN SPORTS LLC 40,166.92 0.00 40,166.92 AP 00009130 07/03/2019 CARQUEST AUTO PARTS 614.00 0.00 614.00 AP 00009131 07/03/2019 DUMBELL MAN FITNESS EQUIPMENT, THE 9,784.23 750.00 10,534.23 *** AP 00009132 07/03/2019 DUNN EDWARDS CORPORATION 83.64 0.00 83.64 AP 00009133 07/03/2019 EMCOR SERVICES 3,062.50 0.00 3,062.50 AP 00009134 07/03/2019 EWING IRRIGATION PRODUCTS 1,028.45 0.00 1,028.45 AP 00009135 07/03/2019 GENERATOR SERVICES CO 5,912.41 5,331.52 11,243.93 *** AP 00009136 07/03/2019 HOSE MAN INC 241.64 0.00 241.64 AP 00009137 07/03/2019 INLAND VALLEY DAILY BULLETIN 6,144.99 0.00 6,144.99 AP 00009138 07/03/2019 KME FIRE APPARATUS 0.00 931.21 931.21 AP 00009139 07/03/2019 MINUTEMAN PRESS 0.00 4,357.24 4,357.24 AP 00009140 07/03/2019 OC TANNER RECOGNITION COMPANY 121.59 0.00 121.59 AP 00009141 07/03/2019 OFFICE DEPOT 3,153.42 768.07 3,921.49 *** User: VLOPEZ - VERONICA LOPEZ Page: 2 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 174 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00009142 07/03/2019 PSA PRINT GROUP 49.57 38.79 88.36 *** AP 00009143 07/03/2019 SAFETY CENTER INC 1,700.00 0.00 1,700.00 AP 00009144 07/03/2019 SIEMENS MOBILITY INC 131,622.16 0.00 131,622.16 AP 00009145 07/03/2019 SIMPLOT PARTNERS 2,772.42 0.00 2,772.42 AP 00009146 07/03/2019 SITEONE LANDSCAPE SUPPLY LLC 12,039.40 0.00 12,039.40 AP 00009147 07/03/2019 STABILIZER SOLUTIONS INC 2,502.00 0.00 2,502.00 AP 00009148 07/03/2019 TARGET SPECIALTY PRODUCTS 3,249.55 0.00 3,249.55 AP 00009149 07/03/2019 THOMPSON PLUMBING SUPPLY INC 2,029.70 0.00 2,029.70 AP 00009150 07/03/2019 VISTA PAINT 1,940.06 0.00 1,940.06 AP 00401059 06/12/2019 A & M FIRST AID INC 1,296.34 0.00 1,296.34 AP 00401060 06/12/2019 A'JONTUE, ROSE ANN 72.00 0.00 72.00 AP 00401061 06/12/2019 ABADI, ARTHUR ALBERT 300.00 0.00 300.00 AP 00401062 06/12/2019 ABSOLUTE SECURITY INTERNATIONAL INC 20,021.61 0.00 20,021.61 AP 00401063 06/12/2019 ADAPT CONSULTING INC 0.00 813.95 813.95 AP 00401064 06/12/2019 AVANT GARDE INC 1,040.00 0.00 1,040.00 AP 00401065 06/12/2019 AFLAC GROUP INSURANCE 4,721.56 0.00 4,721.56 AP 00401066 06/12/2019 ALLSTAR FIRE EQUIPMENT INC 0.00 2,537.01 2,537.01 AP 00401067 06/12/2019 ALPHAGRAPHICS 191.05 0.00 191.05 AP 00401068 06/12/2019 ALTA VISTA MOBILE HOME PARK 400.00 0.00 400.00 AP 00401069 06/12/2019 AMERICAN REGISTRY FOR INTERNET NUMBERS LTD 150.00 0.00 150.00 AP 00401070 06/12/2019 AMERICAN TRAINING RESOURCES INC 1,071.73 0.00 1,071.73 AP 00401071 06/12/2019 ASSI SECURITY 0.00 1,955.00 1,955.00 AP 00401072 06/12/2019 AUFBAU CORPORATION 30,885.00 0.00 30,885.00 AP 00401073 06/12/2019 AUNTIE ROXIES LIFE OF THE PARTY 1,674.00 0.00 1,674.00 AP 00401074 06/12/2019 BACHARACH, BURT 22,000.00 0.00 22,000.00 AP 00401075 06/12/2019 BAKER & TAYLOR LLC 5.07 0.00 5.07 AP 00401076 06/12/2019 BOOT BARN INC. 710.00 0.00 710.00 AP 00401077 06/12/2019 BOUND TREE MEDICAL LLC 0.00 2,198.09 2,198.09 AP 00401078 06/12/2019 BRIGHTVIEW LANDSCAPE SERVICES INC. 16,797.50 0.00 16,797.50 AP 00401080 06/12/2019 C V W D 51,725.28 55.20 51,780.48 *** AP 00401081 06/12/2019 CA LLC - DBA ALTA LAGUNA MHP 600.00 0.00 600.00 AP 00401082 06/12/2019 CAL STATE SITE SERVICES 3,763.50 0.00 3,763.50 AP 00401083 06/12/2019 CALIFORNIA DEBT & INVESTMENT ADVISORY 492.95 123.24 616.19 *** AP 00401084 06/12/2019 CALIFORNIA PROFESSIONAL ENGINEERING INC 10,182.55 0.00 10,182.55 AP 00401085 06/12/2019 CAMPOS, JAMIE 763.00 0.00 763.00 AP 00401086 06/12/2019 CART RETRIEVAL INC 276.00 0.00 276.00 AP 00401087 06/12/2019 CASA VOLANTE MOBILE HOME PARK 700.00 0.00 700.00 AP 00401088 06/12/2019 CCS ORANGE COUNTY JANITORIAL INC. 2,748.64 0.00 2,748.64 AP 00401089 06/12/2019 CHAPARRAL HEIGHTS MOBILE HOME PARK 500.00 0.00 500.00 AP 00401090 06/12/2019 CINTAS CORPORATION #150 0.00 383.79 383.79 AP 00401091 06/12/2019 CLOUGHERTY, JOHN FRANCIS 324.00 0.00 324.00 AP 00401092 06/12/2019 COMMERCIAL TRANSPORTATION SERVICES INC. 6,364.70 0.00 6,364.70 AP 00401093 06/12/2019 CONSOLIDATED ELECTRICAL DISTR INC 4,015.67 0.00 4,015.67 AP 00401094 06/12/2019 CORELOGIC SOLUTIONS LLC 257.50 0.00 257.50 AP 00401095 06/12/2019 COSTAR REALTY INFORMATION INC 758.64 0.00 758.64 AP 00401096 06/12/2019 COUNTRY ESTATE FENCE CO INC 1,738.76 0.00 1,738.76 AP 00401097 06/12/2019 COX, ELISA 18.64 0.00 18.64 User: VLOPEZ - VERONICA LOPEZ Page: 3 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 175 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401098 06/12/2019 CP LOGISTICS UTICA LLC -CL 15,729.00 0.00 15,729.00 AP 00401099 06/12/2019 CROSBY, SHAWN 425.00 0.00 425.00 AP 00401100 06/12/2019 CT WEST INC. 1,165.08 0.00 1,165.08 AP 00401101 06/12/2019 D AND K CONCRETE COMPANY 2,420.34 0.00 2,420.34 AP 00401102 06/12/2019 DAHLSTROM, COYE 15.00 0.00 15.00 AP 00401103 06/12/2019 DANIELS, NOAH 185.00 0.00 185.00 AP 00401104 06/12/2019 DATA TICKET INC 7,736.55 0.00 7,736.55 AP 00401105 06/12/2019 DAVIS, SAM 108.58 0.00 108.58 AP 00401106 06/12/2019 DEPENDABLE COMPANY INC. 34.00 0.00 34.00 AP 00401107 06/12/2019 DIRECTV 366.48 0.00 366.48 AP 00401108 06/12/2019 DOG WASTE DEPOT 910.40 0.00 910.40 AP 00401109 06/12/2019 DOLLARHIDE, GINGER 80.00 0.00 80.00 AP 00401110 06/12/2019 ERGON ASPHALT AND EMULSIONS INC 184.74 0.00 184.74 AP 00401111 06/12/2019 ERICKSON HALL CONSTRUCTION 0.00 12,480.00 12,480.00 AP 00401112 06/12/2019 FACTORY MOTOR PARTS 0.00 466.66 466.66 AP 00401113 06/12/2019 FEDERAL EXPRESS CORP 78.02 0.00 78.02 AP 00401114 06/12/2019 FORTIN LAW GROUP 192.45 0.00 192.45 AP 00401115 06/12/2019 FRANKLIN TRUCK PARTS 0.00 624.97 624.97 AP 00401116 06/12/2019 FRASURE, MICHAEL 2,300.00 0.00 2,300.00 AP 00401117 06/12/2019 GEOGRAPHICS 1,398.06 0.00 1,398.06 AP 00401118 06/12/2019 GHADIA, RAMSH 250.00 0.00 250.00 AP 00401119 06/12/2019 GRAINGER 224.89 143.52 368.41 *** AP 00401120 06/12/2019 GRAPHICS FACTORY PRINTING INC. 1,818.30 0.00 1,818.30 AP 00401121 06/12/2019 GRAYBAR ELECTRIC CO. 7,067.69 0.00 7,067.69 AP 00401122 06/12/2019 GREEN, HARLEY 250.00 0.00 250.00 AP 00401123 06/12/2019 GROVES ON FOOTHILL, THE 200.00 0.00 200.00 AP 00401124 06/12/2019 HANGTIME SPORTS 396.00 0.00 396.00 AP 00401125 06/12/2019 HDL COREN AND CONE 4,200.00 0.00 4,200.00 AP 00401126 06/12/2019 HEARTSAVERS LLC 242.00 0.00 242.00 AP 00401127 06/12/2019 HENDERSON, ROGER 36.73 0.00 36.73 AP 00401128 06/12/2019 HI LINE ELECTRIC COMPANY 640.46 0.00 640.46 AP 00401129 06/12/2019 HI WAY SAFETY INC 831.29 0.00 831.29 AP 00401130 06/12/2019 HOMETOWN AMERICA RAMONA VILLA 600.00 0.00 600.00 AP 00401131 06/12/2019 HORTON INC, D R 3,409.25 0.00 3,409.25 AP 00401132 06/12/2019 HP COMMUNICATIONS INC 3,000.00 0.00 3,000.00 AP 00401133 06/12/2019 I A A P CALIFORNIA DIVISION 150.00 0.00 150.00 AP 00401134 06/12/2019 IDEAL GRAPHICS 1,771.20 0.00 1,771.20 AP 00401135 06/12/2019 ILLUMINATE EVENT SERVICES 600.00 0.00 600.00 AP 00401136 06/12/2019 INTERNATIONAL LINE BUILDERS INC 23,770.00 0.00 23,770.00 AP 00401137 06/12/2019 INTERNATIONAL TICKETING ASSOCIATION INC, THE 287.00 0.00 287.00 AP 00401138 06/12/2019 K -K WOODWORKING 32.29 0.00 32.29 AP 00401139 06/12/2019 KRIEGER, ED 300.00 0.00 300.00 AP 00401140 06/12/2019 LAKE ARROWHEAD RESORT AND SPA 3,166.15 0.00 3,166.15 AP 00401141 06/12/2019 LEOS PARTY RENTALS 2,803.68 0.00 2,803.68 AP 00401142 06/12/2019 LIEBERT CASSIDY WHITMORE 12,778.95 840.00 13,618.95 *** AP 00401143 06/12/2019 LIFE ASSIST INC 0.00 1,182.56 1,182.56 AP 00401144 06/12/2019 LINDA RYAN REPORTING 1,539.00 0.00 1,539.00 User: VLOPEZ - VERONICA LOPEZ Page: 4 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 176 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401145 06/12/2019 LITTLE BEAR PRODUCTIONS 1,885.00 0.00 1,885.00 AP 00401146 06/12/2019 LITTLE, MARC 531.00 0.00 531.00 AP 00401147 06/12/2019 LOGAN, DANIEL 2,000.00 0.00 2,000.00 AP 00401148 06/12/2019 LOZANO SMITH LLP 3,277.00 0.00 3,277.00 AP 00401149 06/12/2019 MAGELLAN ADVISORS LLC 16,500.00 0.00 16,500.00 AP 00401150 06/12/2019 MARIPOSA LANDSCAPES INC 63,049.86 4,743.33 67,793.19 *** AP 00401151 06/12/2019 MARLINK SA INC 0.00 170.74 170.74 AP 00401152 06/12/2019 MARPAUNG, JANICE 500.00 0.00 500.00 AP 00401153 06/12/2019 MC TRUCKING 1,932.96 0.00 1,932.96 AP 00401154 06/12/2019 MG PETROLEUM INC 940.00 0.00 940.00 AP 00401155 06/12/2019 MIDWEST TAPE 1,822.40 0.00 1,822.40 AP 00401156 06/12/2019 MIJAC ALARM COMPANY 758.00 36.00 794.00 *** AP 00401157 06/12/2019 MRC SMART TECHNOLOGY SOLUTIONS 0.00 757.36 757.36 AP 00401158 06/12/2019 MSNOC INC 1,975.00 0.00 1,975.00 AP 00401159 06/12/2019 MUNOZ, LUIS 65.22 0.00 65.22 AP 00401160 06/12/2019 NAVA, VICTOR 840.00 0.00 840.00 AP 00401161 06/12/2019 NEW COLOR SCREEN PRINTING & EMBROIDERY 282.40 0.00 282.40 AP 00401162 06/12/2019 ONTARIO WINNELSON CO 1,263.09 0.00 1,263.09 AP 00401163 06/12/2019 ONWARD ENGINEERING 6,144.00 0.00 6,144.00 AP 00401164 06/12/2019 ORELLANA, IRVING 81.40 0.00 81.40 AP 00401165 06/12/2019 ORKIN PEST CONTROL 707.02 71.36 778.38 *** AP 00401166 06/12/2019 PARKER, DAVID A 15,000.00 0.00 15,000.00 AP 00401167 06/12/2019 PINES MOBILE HOME PARK, THE 300.00 0.00 300.00 AP 00401168 06/12/2019 PLUMMER, JACQUES 0.00 70.00 70.00 AP 00401169 06/12/2019 POLYAKOVA, EKATERINA 72.69 0.00 72.69 AP 00401170 06/12/2019 PRO -LINE INDUSTRIAL PRODUCTS INC 1,177.68 0.00 1,177.68 AP 00401171 06/12/2019 PROMOTIONS TEES & MORE 781.67 0.00 781.67 AP 00401172 06/12/2019 PUTMAN, STERLING A 500.00 0.00 500.00 AP 00401173 06/12/2019 QUIQ INCORPORATED 4,999.00 0.00 4,999.00 AP 00401174 06/12/2019 R AND R AUTOMOTIVE 743.01 0.00 743.01 AP 00401175 06/12/2019 RAINBOW BOLT & SUPPLY INC 786.06 0.00 786.06 AP 00401176 06/12/2019 RC PHOTO CLUB INC 405.00 0.00 405.00 AP 00401177 06/12/2019 RECYCLE AWAY LLC 4,041.93 0.00 4,041.93 AP 00401178 06/12/2019 RED WING BUSINESS ADVANTAGE ACCOUNT 733.18 0.00 733.18 AP 00401179 06/12/2019 REFRIGERATION SUPPLIES DISTRIBUTOR 113.74 0.00 113.74 AP 00401180 06/12/2019 RICHARD HEATH ASSOCIATES INC 1,963.00 0.00 1,963.00 AP 00401181 06/12/2019 RICHARDS WATSON AND GERSHON 66,167.69 0.00 66,167.69 AP 00401182 06/12/2019 RODRIGUEZ, WILLIAM 71.17 0.00 71.17 AP 00401183 06/12/2019 RUSSO, MICHAEL 0.00 70.00 70.00 AP 00401184 06/12/2019 S B C H M R A 0.00 265.00 265.00 AP 00401185 06/12/2019 SACHDEVA, RAJINDER 90.07 0.00 90.07 AP 00401186 06/12/2019 SAGE OAK SCHOOL 600.00 0.00 600.00 AP 00401187 06/12/2019 SAGECREST PLANNING AND ENVIRONMENTAL LLC 24,131.25 0.00 24,131.25 AP 00401188 06/12/2019 SAN BERNARDINO COUNTY SHERIFFS DEPT 5,642.00 0.00 5,642.00 AP 00401189 06/12/2019 SC FUELS 3,402.64 19,074.72 22,477.36 *** AP 00401190 06/12/2019 SCL 0.00 570.49 570.49 AP 00401191 06/12/2019 SHARABY, MARIAN 132.08 0.00 132.08 User: VLOPEZ - VERONICA LOPEZ Page: 5 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 177 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Cu Fire Amount AP 00401192 06/12/2019 SHEAKLEY PENSION ADMINISTRATION 0.00 176.90 176.90 AP 00401193 06/12/2019 SHEAKLEY PENSION ADMINISTRATION 404.10 0.00 404.10 AP 00401194 06/12/2019 SHRED PROS 68.00 0.00 68.00 AP 00401195 06/12/2019 SIGN SHOP, THE 93.81 0.00 93.81 AP 00401196 06/12/2019 SINGH, SARVJIT 1,000.00 0.00 1,000.00 AP 00401197 06/12/2019 SIR SPEEDY 3,252.08 0.00 3,252.08 AP 00401199 06/12/2019 SOAPTRONIC LLC 0.00 702.91 702.91 AP 00401200 06/12/2019 SOCAL PPE 0.00 1,429.00 1,429.00 AP 00401201 06/12/2019 SONSRAY MACHINERY LLC 3,309.96 0.00 3,309.96 AP 00401202 06/12/2019 SOUTH COAST AQMD 132.98 0.00 132.98 AP 00401207 06/12/2019 SOUTHERN CALIFORNIA EDISON 13,889.18 1,364.32 15,253.50 *** AP 00401208 06/12/2019 SOUTHERN CALIFORNIA EDISON 2,166.81 0.00 2,166.81 AP 00401209 06/12/2019 SPRINT 0.00 121.95 121.95 AP 00401210 06/12/2019 SYCAMORE VILLA MOBILE HOME PARK 400.00 0.00 400.00 AP 00401211 06/12/2019 SZE, WU WEI 90.66 0.00 90.66 AP 00401212 06/12/2019 TECH 24 COMMERCIAL FOODSERVICE REPAIR INC 559.75 0.00 559.75 AP 00401213 06/12/2019 TECOTZKY, RALPH 0.00 270.00 270.00 AP 00401214 06/12/2019 THE COUNSELING TEAM INTERNATIONAL 110.00 0.00 110.00 AP 00401215 06/12/2019 TORTI GALLAS AND PARTNERS INC 6,438.30 0.00 6,438.30 AP 00401216 06/12/2019 UPSCO POWERSAFE SYSTEMS INC 600.00 0.00 600.00 AP 00401217 06/12/2019 URBAN ARENA 4,140.00 0.00 4,140.00 AP 00401218 06/12/2019 US POSTMASTER 17,000.00 0.00 17,000.00 AP 00401219 06/12/2019 UTILIQUEST 718.83 0.00 718.83 AP 00401220 06/12/2019 VALLEY POWER SYSTEMS INC 0.00 363.65 363.65 AP 00401221 06/12/2019 VULCAN MATERIALS COMPANY 3,163.80 0.00 3,163.80 AP 00401222 06/12/2019 WANG, YONG 82.00 0.00 82.00 AP 00401223 06/12/2019 WAXIE SANITARY SUPPLY 203.70 428.68 632.38 *** AP 00401224 06/12/2019 WHITE HOUSE PHOTO INC 3,330.00 0.00 3,330.00 AP 00401225 06/12/2019 WHITTIER FERTILIZER 4,460.85 0.00 4,460.85 AP 00401226 06/12/2019 YERO, ART 2,370.00 0.00 2,370.00 AP 00401227 06/13/2019 ABC LOCKSMITHS 53.88 0.00 53.88 AP 00401231 06/13/2019 BRODART BOOKS 8,021.40 0.00 8,021.40 AP 00401232 06/13/2019 BSN SPORTS LLC 1,309.82 0.00 1,309.82 AP 00401233 06/13/2019 CALSENSE 450.62 0.00 450.62 AP 00401234 06/13/2019 CARQUEST AUTO PARTS 155.75 0.00 155.75 AP 00401235 06/13/2019 CITRUS MOTORS ONTARIO INC 0.00 726.06 726.06 AP 00401236 06/13/2019 CUCAMONGA VALLEY WATER DISTRICT 0.00 62,179.49 62,179.49 AP 00401237 06/13/2019 DUMBELL MAN FITNESS EQUIPMENT, THE 1,275.07 0.00 1,275.07 AP 00401238 06/13/2019 EMCOR SERVICES 31,114.67 7,602.00 38,716.67 *** AP 00401239 06/13/2019 FONTANA RADIATOR SERVICE 0.00 2,489.41 2,489.41 AP 00401240 06/13/2019 GENERATOR SERVICES CO 7,579.35 0.00 7,579.35 AP 00401241 06/13/2019 GRANICUS INC 1,362.73 0.00 1,362.73 AP 00401242 06/13/2019 HOSE MAN INC 187.50 164.00 351.50 *** AP 00401243 06/13/2019 INLAND VALLEY DAILY BULLETIN 5,074.99 0.00 5,074.99 AP 00401245 06/13/2019 OFFICE DEPOT 7,289.51 0.00 7,289.51 AP 00401246 06/13/2019 SITEONE LANDSCAPE SUPPLY LLC 16,719.27 0.00 16,719.27 AP 00401247 06/13/2019 SNAP ON INDUSTRIAL 109.91 0.00 109.91 User: VLOPEZ - VERONICA LOPEZ Page: 6 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 178 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401248 06/13/2019 SUNRISE FORD 344.27 0.00 344.27 AP 00401249 06/13/2019 THOMPSON PLUMBING SUPPLY INC 5,898.71 0.00 5,898.71 AP 00401250 06/13/2019 THOMSON REUTERS WEST PUBLISHING CORP 331.00 0.00 331.00 AP 00401251 06/19/2019 ABLE BUILDING MAINTENANCE 304.75 0.00 304.75 AP 00401252 06/19/2019 ACME BALLOON COMPANY 1,435.00 0.00 1,435.00 AP 00401253 06/19/2019 ACTION AWARDS INC. 97.20 0.00 97.20 AP 00401254 06/19/2019 ADVANCED CHEMICAL TRANSPORT 1,439.50 0.00 1,439.50 AP 00401255 06/19/2019 AFLAC GROUP INSURANCE 40.97 0.00 40.97 AP 00401256 06/19/2019 AFLAC GROUP INSURANCE 4,709.56 0.00 4,709.56 AP 00401257 06/19/2019 AGUILAR, ARIANA 73.93 0.00 73.93 AP 00401258 06/19/2019 ALL WELDING 19,179.50 0.00 19,179.50 AP 00401259 06/19/2019 ALLIANCE BUS LINES INC 474.00 0.00 474.00 AP 00401260 06/19/2019 ALLSTAR FIRE EQUIPMENT INC 0.00 9,712.80 9,712.80 AP 00401261 06/19/2019 ALPHAGRAPHICS 225.60 0.00 225.60 AP 00401262 06/19/2019 AMLON INDUSTRIES INC. 1,106.58 0.00 1,106.58 AP 00401263 06/19/2019 AQUABIO ENVIRONMENTAL TECHNOLOGIES INC. 1,250.00 0.00 1,250.00 AP 00401264 06/19/2019 ARTISTIC RESOURCES CORPORATION 13,057.03 0.00 13,057.03 AP 00401265 06/19/2019 ASSI SECURITY 1,165.00 0.00 1,165.00 AP 00401266 06/19/2019 ASUNCION, JHONALEE 62.59 0.00 62.59 AP 00401267 06/19/2019 AT&T MOBILITY 0.00 86.66 86.66 AP 00401268 06/19/2019 AUFBAU CORPORATION 5,800.00 0.00 5,800.00 AP 00401269 06/19/2019 AUNTIE M CREATIVE CONSULTANTS INC. 1,205.43 0.00 1,205.43 AP 00401270 06/19/2019 B AND K ELECTRIC WHOLESALE 146.63 0.00 146.63 AP 00401271 06/19/2019 BABCOCK LABORATORIES INC 524.00 0.00 524.00 AP 00401272 06/19/2019 BAKER & TAYLOR LLC 349.11 0.00 349.11 AP 00401273 06/19/2019 BARRY ANINAG INVESTIGATIONS LLC 13,888.75 0.00 13,888.75 AP 00401274 06/19/2019 BERTINO AUTOMOTIVE SERVICE 3,385.69 0.00 3,385.69 AP 00401275 06/19/2019 BLAINE WINDOW HARDWARE INC. 1,032.73 0.00 1,032.73 AP 00401276 06/19/2019 BLUM ELECTRIC 0.00 6,580.00 6,580.00 AP 00401277 06/19/2019 BOWDEN, KEVIN 757.44 0.00 757.44 AP 00401278 06/19/2019 BRIGHTVIEW LANDSCAPE SERVICES INC. 267,236.45 0.00 267,236.45 AP 00401279 06/19/2019 BURNS, KIM 224.00 0.00 224.00 AP 00401280 06/19/2019 BUTSKO UTILITY DESIGN INC. 102,666.71 0.00 102,666.71 AP 00401282 06/19/2019 C V W D 10,965.76 540.43 11,506.19 *** AP 00401283 06/19/2019 CAL PERS LONG TERM CARE PROGRAM 152.48 0.00 152.48 AP 00401284 06/19/2019 CALIFORNIA DPT OF TAX & FEE ADMINISTRATION 2,451.38 852.87 3,304.25 *** AP 00401285 06/19/2019 CALIFORNIA, STATE OF 250.00 0.00 250.00 AP 00401286 06/19/2019 CALIFORNIA, STATE OF 8.44 0.00 8.44 AP 00401287 06/19/2019 CALIFORNIA, STATE OF 314.11 0.00 314.11 AP 00401288 06/19/2019 CALIFORNIA, STATE OF 526.28 0.00 526.28 AP 00401289 06/19/2019 CALIFORNIA, STATE OF 7.22 0.00 7.22 AP 00401290 06/19/2019 CAMPOS, ALAN 40.60 0.00 40.60 AP 00401291 06/19/2019 CARAHSOFT TECHNOLOGY CORP 36,534.23 0.00 36,534.23 AP 00401292 06/19/2019 CCS ORANGE COUNTY JANITORIAL INC. 59,813.00 0.00 59,813.00 AP 00401293 06/19/2019 CINTAS CORPORATION #150 3,248.05 347.47 3,595.52 *** AP 00401294 06/19/2019 CIVIC SOLUTIONS INC 16,785.00 0.00 16,785.00 AP 00401295 06/19/2019 CLARKE PLUMBING SPECIALTIES INC. 1,449.09 0.00 1,449.09 User: VLOPEZ - VERONICA LOPEZ Page: 7 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 179 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401296 06/19/2019 COAST RECREATION INC 1,274.61 0.00 1,274.61 AP 00401297 06/19/2019 COMMERCIAL DOOR 6,448.00 0.00 6,448.00 AP 00401298 06/19/2019 CONCEPT POWDER COATING 710.00 0.00 710.00 AP 00401299 06/19/2019 CORODATA MEDIA STORAGE INC 841.19 0.00 841.19 AP 00401300 06/19/2019 CORTESE, DEANNE 100.00 0.00 100.00 AP 00401301 06/19/2019 COUNTRY ESTATE FENCE CO INC 4,054.23 0.00 4,054.23 AP 00401302 06/19/2019 CREATIVE BRAIN LEARNING 2,964.00 0.00 2,964.00 AP 00401303 06/19/2019 CREATIVE BUS SALES 977.84 0.00 977.84 AP 00401304 06/19/2019 CUCAMONGA VALLEY WATER DISTRICT 0.00 62,179.49 62,179.49 AP 00401305 06/19/2019 D & D SERVICES INC. 451.50 0.00 451.50 AP 00401306 06/19/2019 DAISY 270.86 0.00 270.86 AP 00401307 06/19/2019 DELL MARKETING LP 24,442.93 0.00 24,442.93 AP 00401308 06/19/2019 DEPARTMENT OF JUSTICE 2,427.00 0.00 2,427.00 AP 00401309 06/19/2019 DIAMOND ENVIRONMENTAL SERVICES 2,197.79 0.00 2,197.79 AP 00401310 06/19/2019 DIRECTV 71.24 0.00 71.24 AP 00401311 06/19/2019 DIRECTV 78.79 0.00 78.79 AP 00401312 06/19/2019 DISTRICT 71 LITTLE LEAGUE 250.00 0.00 250.00 AP 00401313 06/19/2019 ECONO FENCE COMPANY 2,115.00 0.00 2,115.00 AP 00401314 06/19/2019 EDWARD PROFESSIONAL ADVISORS 1,612.50 0.00 1,612.50 AP 00401315 06/19/2019 EXPERIAN 52.00 0.00 52.00 AP 00401316 06/19/2019 FALLAH, YASMIN 59.06 0.00 59.06 AP 00401317 06/19/2019 FEDERAL EXPRESS CORP 28.95 0.00 28.95 AP 00401318 06/19/2019 FITIVALE, LESINA 500.00 0.00 500.00 AP 00401319 06/19/2019 FLAG SYSTEMS INC. 4,072.08 0.00 4,072.08 AP 00401320 06/19/2019 FORD OF UPLAND INC 210.00 0.00 210.00 AP 00401321 06/19/2019 FOUR POINTS BY SHERATON 1,256.60 0.00 1,256.60 AP 00401322 06/19/2019 FRONTIER COMM 749.52 417.68 1,167.20 *** AP 00401323 06/19/2019 FRONTIER COMMUNICATIONS 0.00 66,228.00 66,228.00 AP 00401324 06/19/2019 FUEL SERV 4,264.07 190.00 4,454.07 *** AP 00401325 06/19/2019 GATEWAY PET CEMETERY AND CREMATORY 525.00 0.00 525.00 AP 00401326 06/19/2019 GILKEY, JOHN A 1,700.00 0.00 1,700.00 AP 00401327 06/19/2019 GILLISON, JOHN 34.92 0.00 34.92 AP 00401328 06/19/2019 GILMAN, JIM 300.00 0.00 300.00 AP 00401329 06/19/2019 GLOBAL PROPERTY HOLDINGS LLC 613.00 0.00 613.00 AP 00401330 06/19/2019 GRAINGER 2,267.43 515.91 2,783.34 *** AP 00401331 06/19/2019 GRAPHICS FACTORY PRINTING INC. 411.07 248.56 659.63 *** AP 00401332 06/19/2019 GRAY QUARTER INC 11,100.00 0.00 11,100.00 AP 00401333 06/19/2019 GUGOL, FE 52.00 0.00 52.00 AP 00401334 06/19/2019 HERRARTE, MARYANN 36.19 0.00 36.19 AP 00401335 06/19/2019 HILLS PET NUTRITION SALES INC 1,103.10 0.00 1,103.10 AP 00401336 06/19/2019 HOMECOMING V AT TERRA VISTA LLC 77.24 0.00 77.24 AP 00401337 06/19/2019 HOYT LUMBER CO., SM 0.00 71.30 71.30 AP 00401338 06/19/2019 ICE DATA PRICING AND REFERENCE DATA LLC 141.21 0.00 141.21 AP 00401339 06/19/2019 IGLESIAS, CINZIA 9.00 0.00 9.00 AP 00401340 06/19/2019 INK SLINGER SCREEN PRINTING & EMBROIDERY 555.99 0.00 555.99 AP 00401341 06/19/2019 INLAND BUILDING CONSTRUCTION CO INC 4,400.00 0.00 4,400.00 AP 00401342 06/19/2019 INNERLINE ENGINEERING INC 1,148.00 0.00 1,148.00 User: VLOPEZ - VERONICA LOPEZ Page: 8 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 180 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Cu Fire Amount AP 00401343 06/19/2019 INTELESYS ONE INC 429.35 0.00 429.35 AP 00401344 06/19/2019 INTERSTATE BATTERIES 457.70 0.00 457.70 AP 00401345 06/19/2019 INTERVET INC 4,840.96 0.00 4,840.96 AP 00401346 06/19/2019 INTERWEST CONSULTING GROUP INC 2,104.21 0.00 2,104.21 AP 00401347 06/19/2019 J AND S STRIPING CO INC 16,638.96 0.00 16,638.96 AP 00401348 06/19/2019 JOHNNY ALLEN TENNIS ACADEMY 2,999.40 0.00 2,999.40 AP 00401349 06/19/2019 KALBAN INC 463,718.65 0.00 463,718.65 AP 00401350 06/19/2019 KINDRED CORPORATION 3,475.46 0.00 3,475.46 AP 00401351 06/19/2019 KRONOS INC 0.00 1,290.00 1,290.00 AP 00401352 06/19/2019 LEE, DIANNA 82.88 0.00 82.88 AP 00401353 06/19/2019 LEVEL 3 COMMUNICATIONS LLC 5,391.94 0.00 5,391.94 AP 00401354 06/19/2019 LIFE ASSIST INC 0.00 832.92 832.92 AP 00401355 06/19/2019 LIM, YOU MIN 20.50 0.00 20.50 AP 00401356 06/19/2019 LIPOCK'S ACCOUNTING SERVICES INC 2,300.00 0.00 2,300.00 AP 00401357 06/19/2019 LITTLE BEAR PRODUCTIONS 3,985.00 0.00 3,985.00 AP 00401360 06/19/2019 LOWES COMPANIES INC. 7,472.07 3,450.00 10,922.07 *** AP 00401361 06/19/2019 MAIN STREET SIGNS 753.98 0.00 753.98 AP 00401363 06/19/2019 MARIPOSA LANDSCAPES INC 214,321.39 0.00 214,321.39 AP 00401364 06/19/2019 MATLOCK DESIGN BUILD INC 19,960.00 0.00 19,960.00 AP 00401365 06/19/2019 MATTHEW BENDER AND COMPANY INC 55.27 0.00 55.27 AP 00401366 06/19/2019 MG PETROLEUM INC 360.00 0.00 360.00 AP 00401367 06/19/2019 MI, NAM 267.55 0.00 267.55 AP 00401368 06/19/2019 MIDWEST TAPE 2,789.22 0.00 2,789.22 AP 00401369 06/19/2019 MITCHELL, KEITH 187.60 0.00 187.60 AP 00401370 06/19/2019 MOUNTAIN VIEW SMALL ENG REPAIR 624.92 0.00 624.92 AP 00401371 06/19/2019 MRC SMART TECHNOLOGY SOLUTIONS 1,318.24 0.00 1,318.24 AP 00401372 06/19/2019 MYERS TIRE SUPPLY COMPANY 333.77 0.00 333.77 AP 00401373 06/19/2019 NAPA AUTO PARTS 55.28 0.00 55.28 AP 00401374 06/19/2019 NEWCO DISTRIBUTORS INC 698.00 0.00 698.00 AP 00401375 06/19/2019 NOVELTY PRINTING 0.00 921.91 921.91 AP 00401376 06/19/2019 OCLC INC 57.47 0.00 57.47 AP 00401377 06/19/2019 ONTRAC 43.57 0.00 43.57 AP 00401378 06/19/2019 ONWARD ENGINEERING 285.00 0.00 285.00 AP 00401379 06/19/2019 ORKIN PEST CONTROL 517.20 0.00 517.20 AP 00401380 06/19/2019 PARMA 150.00 0.00 150.00 AP 00401381 06/19/2019 PARS 3,500.00 0.00 3,500.00 AP 00401382 06/19/2019 PEP BOYS 77.77 0.00 77.77 AP 00401383 06/19/2019 PETES ROAD SERVICE INC 313.91 0.00 313.91 AP 00401384 06/19/2019 PH&S PRODUCTS LLC 0.00 1,635.00 1,635.00 AP 00401385 06/19/2019 PORAC 200.00 0.00 200.00 AP 00401386 06/19/2019 PORAC LEGAL DEFENSE FUND 270.00 0.00 270.00 AP 00401387 06/19/2019 POSTAL PERFECT 317.00 0.00 317.00 AP 00401388 06/19/2019 PRE -PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00401389 06/19/2019 PRYOR LEARNING SOLUTIONS INC 199.00 0.00 199.00 AP 00401390 06/19/2019 R AND R AUTOMOTIVE 650.41 0.00 650.41 AP 00401391 06/19/2019 R3 CONSULTING GROUP INC 5,710.00 0.00 5,710.00 AP 00401392 06/19/2019 RACKED AND READY STEEL AND ALUMINUM 130.00 0.00 130.00 User: VLOPEZ - VERONICA LOPEZ Page: 9 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 181 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401393 06/19/2019 RICHARDS WATSON AND GERSHON 45,211.60 0.00 45,211.60 AP 00401394 06/19/2019 RIDOLOSO, PRISCILLA 250.00 0.00 250.00 AP 00401395 06/19/2019 RIGHTIME HOME SERVICES 104.80 0.00 104.80 AP 00401396 06/19/2019 RIVERA, JUSTIN 350.00 0.00 350.00 AP 00401397 06/19/2019 RODRIGUEZ, EUGENIO 430.61 0.00 430.61 AP 00401398 06/19/2019 ROTO ROOTER 650.00 0.00 650.00 AP 00401399 06/19/2019 SAFE -ENTRY TECHNICAL INC 0.00 675.00 675.00 AP 00401400 06/19/2019 SBPEA 1,936.71 0.00 1,936.71 AP 00401401 06/19/2019 SERRANO, JOSE MARIO ARELLANO 250.00 0.00 250.00 AP 00401402 06/19/2019 SHERIFFS COURT SERVICES 100.00 0.00 100.00 AP 00401403 06/19/2019 SIMPLYWELL 1,150.00 0.00 1,150.00 AP 00401404 06/19/2019 SMITH, KARLA 425.00 0.00 425.00 AP 00401405 06/19/2019 SNAWDER, RICK 0.00 200.00 200.00 AP 00401407 06/19/2019 SOCIAL VOCATIONAL SERVICES 4,032.00 0.00 4,032.00 AP 00401408 06/19/2019 SOLARWINDS INC 0.00 19,996.47 19,996.47 AP 00401409 06/19/2019 SONSRAY MACHINERY LLC 719.03 0.00 719.03 AP 00401414 06/19/2019 SOUTHERN CALIFORNIA EDISON 74,949.49 767.59 75,717.08 *** AP 00401415 06/19/2019 SOUTHERN CALIFORNIA EDISON 154.29 0.00 154.29 AP 00401416 06/19/2019 SPROUT SOCIAL INC 7,188.00 0.00 7,188.00 AP 00401417 06/19/2019 STOTZ EQUIPMENT 466.92 0.00 466.92 AP 00401418 06/19/2019 SUPERION LLC 400.00 0.00 400.00 AP 00401419 06/19/2019 SWEET DOUGH CAFE 588.00 0.00 588.00 AP 00401420 06/19/2019 THE COUNSELING TEAM INTERNATIONAL 220.00 0.00 220.00 AP 00401421 06/19/2019 TORO TOWING 1,600.00 0.00 1,600.00 AP 00401422 06/19/2019 TRANSFIGURACION RYAN VARGAS 112.00 0.00 112.00 AP 00401423 06/19/2019 TRINITY EQUIPMENT RENTALS 1,404.73 0.00 1,404.73 AP 00401424 06/19/2019 TUMBLEWEED PRESS INC 838.60 0.00 838.60 AP 00401425 06/19/2019 UNITED PACIFIC SERVICES INC 31,316.00 0.00 31,316.00 AP 00401426 06/19/2019 UNITED SITE SERVICES OF CA INC 692.47 0.00 692.47 AP 00401427 06/19/2019 UNITED WAY 60.00 0.00 60.00 AP 00401428 06/19/2019 UPS 154.41 0.00 154.41 AP 00401429 06/19/2019 UPSCO POWERSAFE SYSTEMS INC 2,677.50 0.00 2,677.50 AP 00401430 06/19/2019 VAIDYA, CHIRAG 131.00 0.00 131.00 AP 00401431 06/19/2019 VELOCITY TRUCK CENTERS 39.76 0.00 39.76 AP 00401432 06/19/2019 VELOCITY TRUCK CENTERS 219,039.85 0.00 219,039.85 AP 00401433 06/19/2019 VERIZON 25.27 0.00 25.27 AP 00401434 06/19/2019 VERIZON WIRELESS - LA 129.00 0.00 129.00 AP 00401435 06/19/2019 VERIZON WIRELESS - LA 80.45 0.00 80.45 AP 00401436 06/19/2019 VERIZON WIRELESS - LA 421.11 0.00 421.11 AP 00401437 06/19/2019 VICTOR MEDICAL COMPANY 4,528.79 0.00 4,528.79 AP 00401438 06/19/2019 VILLA PACIFICA APARTMENTS 17,300.00 0.00 17,300.00 AP 00401439 06/19/2019 VIRTUAL PROJECT MANAGER INC 500.00 0.00 500.00 AP 00401440 06/19/2019 VISION SERVICE PLAN CA 10,944.72 0.00 10,944.72 AP 00401441 06/19/2019 VIVINT SOLAR DEVELOPER LLC 269.65 0.00 269.65 AP 00401442 06/19/2019 VORTEX INDUSTRIES INC 0.00 1,080.00 1,080.00 AP 00401443 06/19/2019 VULCAN MATERIALS COMPANY 1,488.40 0.00 1,488.40 AP 00401444 06/19/2019 WAXIE SANITARY SUPPLY 12,266.55 0.00 12,266.55 User: VLOPEZ - VERONICA LOPEZ Page: 10 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 182 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401445 06/19/2019 WEST COAST VISUALS 150.00 0.00 150.00 AP 00401446 06/19/2019 WILLIAMS, VANESSA 123.39 0.00 123.39 AP 00401447 06/19/2019 WILSON & BELL AUTO SERVICE 178.83 0.00 178.83 AP 00401448 06/19/2019 XEROX CORPORATION 8,780.27 0.00 8,780.27 AP 00401449 06/19/2019 XEROX FINANCIAL SERVICES 298.38 0.00 298.38 AP 00401450 06/19/2019 ZOETIS US LLC 1,204.04 0.00 1,204.04 AP 00401452 06/20/2019 AIRGAS USA LLC 286.01 472.37 758.38 *** AP 00401453 06/20/2019 ALTEC INDUSTRIES INC 265.60 0.00 265.60 AP 00401454 06/20/2019 BSN SPORTS LLC 1,292.14 0.00 1,292.14 AP 00401455 06/20/2019 CARQUEST AUTO PARTS 83.03 0.00 83.03 AP 00401456 06/20/2019 DUNN EDWARDS CORPORATION 0.00 329.41 329.41 AP 00401457 06/20/2019 EMCOR SERVICES 670.00 635.00 1,305.00 *** AP 00401458 06/20/2019 EWING IRRIGATION PRODUCTS 1,214.69 0.00 1,214.69 AP 00401459 06/20/2019 KME FIRE APPARATUS 0.00 195.11 195.11 AP 00401460 06/20/2019 LENOVO (UNITED STATES) INC. 50,087.59 0.00 50,087.59 AP 00401461 06/20/2019 OFFICE DEPOT 1,451.59 1,724.47 3,176.06 *** AP 00401462 06/20/2019 PSA PRINT GROUP 1,767.96 77.58 1,845.54 *** AP 00401463 06/20/2019 SIMPLOT PARTNERS 268.30 0.00 268.30 AP 00401464 06/20/2019 SITEONE LANDSCAPE SUPPLY LLC 6,271.15 0.00 6,271.15 AP 00401465 06/20/2019 SUNRISE FORD 81.61 0.00 81.61 AP 00401466 06/26/2019 CURATALO, JAMES 0.00 1,551.56 1,551.56 AP 00401467 06/26/2019 JERKINS, PATRICK 0.00 1,472.46 1,472.46 AP 00401468 06/26/2019 KIRKPATRICK, WILLIAM 0.00 1,525.78 1,525.78 AP 00401469 06/26/2019 TOWNSEND, JAMES 0.00 2,057.83 2,057.83 AP 00401470 06/26/2019 WALKER, KENNETH 0.00 258.83 258.83 AP 00401471 06/26/2019 ABLE BUILDING MAINTENANCE 10,064.90 0.00 10,064.90 AP 00401472 06/26/2019 ACTION AWARDS INC. 1,835.69 0.00 1,835.69 AP 00401473 06/26/2019 ADAPT CONSULTING INC 564.40 670.30 1,234.70 *** AP 00401474 06/26/2019 ALBERT GROVER & ASSOCIATES 11,538.21 0.00 11,538.21 AP 00401475 06/26/2019 ALCORN, RICHARD 144.00 0.00 144.00 AP 00401476 06/26/2019 ALL WELDING 510.00 0.00 510.00 AP 00401477 06/26/2019 ALLEN, DEBORAH 566.90 0.00 566.90 AP 00401478 06/26/2019 ALPHAGRAPHICS 3,793.00 0.00 3,793.00 AP 00401479 06/26/2019 ALSO ENERGY INC 1,500.00 0.00 1,500.00 AP 00401480 06/26/2019 AMTECH ELEVATOR SERVICES 306.00 0.00 306.00 AP 00401481 06/26/2019 APPLE INC. 4,060.24 0.00 4,060.24 AP 00401482 06/26/2019 AROCHO, ALMA 1,371.60 0.00 1,371.60 AP 00401483 06/26/2019 ARS AMERICAN RESIDENTIAL SERVICES INC 195.00 0.00 195.00 AP 00401484 06/26/2019 ARTCLASS LLC 661.20 0.00 661.20 AP 00401485 06/26/2019 ASSI SECURITY 0.00 1,715.00 1,715.00 AP 00401486 06/26/2019 BAST, KAROLYN 399.00 0.00 399.00 AP 00401487 06/26/2019 BICKMORE RISK SERVICES 1,320.00 0.00 1,320.00 AP 00401488 06/26/2019 BISHOP COMPANY 745.13 0.00 745.13 AP 00401489 06/26/2019 BRIGHTVIEW LANDSCAPE SERVICES INC. 108,837.54 0.00 108,837.54 AP 00401498 06/26/2019 C V W D 127,484.50 2,467.96 129,952.46 *** AP 00401499 06/26/2019 CCS ORANGE COUNTY JANITORIAL INC. 3,777.52 0.00 3,777.52 AP 00401500 06/26/2019 CHINO MOWER AND ENGINE SERVICE 1,498.30 0.00 1,498.30 User: VLOPEZ - VERONICA LOPEZ Page: 11 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 183 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401501 06/26/2019 CINTAS CORPORATION #150 0.00 104.12 104.12 AP 00401502 06/26/2019 CLARK, KAREN 756.00 0.00 756.00 AP 00401503 06/26/2019 CLASSE PARTY RENTALS 858.50 0.00 858.50 AP 00401504 06/26/2019 CLIMATEC LLC 365.00 0.00 365.00 AP 00401505 06/26/2019 CONSOLIDATED ELECTRICAL DISTR INC 198.96 0.00 198.96 AP 00401506 06/26/2019 CONVERGEONE INC. 0.00 61,619.48 61,619.48 AP 00401507 06/26/2019 CREATIVE BRAIN LEARNING 2,899.80 0.00 2,899.80 AP 00401508 06/26/2019 DAISY 1,107.09 0.00 1,107.09 AP 00401509 06/26/2019 DATA TICKET INC 6,448.03 0.00 6,448.03 AP 00401510 06/26/2019 DAVIS, SAM 108.80 0.00 108.80 AP 00401511 06/26/2019 DELL MARKETING LP 8,351.67 0.00 8,351.67 AP 00401512 06/26/2019 DEPARTMENT OF MOTOR VEHICLES 0.00 66.00 66.00 AP 00401513 06/26/2019 DIAMOND ENVIRONMENTAL SERVICES 100.00 0.00 100.00 AP 00401514 06/26/2019 DIG SAFE BOARD 171.07 0.00 171.07 AP 00401515 06/26/2019 DLIMAGING 20.32 0.00 20.32 AP 00401516 06/26/2019 DOLLARHIDE, GINGER 276.00 0.00 276.00 AP 00401517 06/26/2019 DUNN, ANN MARIE 900.00 0.00 900.00 AP 00401518 06/26/2019 EASTERLING, RAY 86.40 0.00 86.40 AP 00401519 06/26/2019 ED MARTIN DESIGN 75.00 0.00 75.00 AP 00401520 06/26/2019 EIGHTH AVENUE ENTERPRISE LLC 736.74 0.00 736.74 AP 00401521 06/26/2019 EXCAL VISUAL INC 1,605.75 0.00 1,605.75 AP 00401522 06/26/2019 EXECUTIVE AUTO DETAIL 135.00 355.00 490.00 *** AP 00401523 06/26/2019 FEDERAL EXPRESS CORP 17.40 0.00 17.40 AP 00401524 06/26/2019 FIRE INNOVATIONS 0.00 3,994.64 3,994.64 AP 00401525 06/26/2019 FIRST STUDENT INC. 1,759.68 0.00 1,759.68 AP 00401526 06/26/2019 FMB TRUCK OUTFITTERS 161.57 0.00 161.57 AP 00401527 06/26/2019 FORD OF UPLAND INC 12,807.43 0.00 12,807.43 AP 00401528 06/26/2019 FRITTS FORD 1,232.17 0.00 1,232.17 AP 00401529 06/26/2019 FRONTIER COMM 8,675.73 0.00 8,675.73 AP 00401530 06/26/2019 FRS ENVIRONMENTAL 311.15 0.00 311.15 AP 00401531 06/26/2019 FUEL SERV 0.00 332.50 332.50 AP 00401532 06/26/2019 GARCIA, JUSTINE 38.67 0.00 38.67 AP 00401533 06/26/2019 GEO PLASTICS INC 3,400.56 0.00 3,400.56 AP 00401534 06/26/2019 GEORGE HILLS COMPANY 1,166.43 0.00 1,166.43 AP 00401535 06/26/2019 GIL, ALEX 10.00 0.00 10.00 AP 00401536 06/26/2019 GILLISON, JOHN 83.00 0.00 83.00 AP 00401537 06/26/2019 GIORDANO, MARIANNA 216.00 0.00 216.00 AP 00401538 06/26/2019 GLENN B. DORNING INC. 1,288.69 0.00 1,288.69 AP 00401539 06/26/2019 GOLDEN STATE RISK MANAGEMENT AUTHORITY 93,492.00 1,381.00 94,873.00 *** AP 00401540 06/26/2019 GRAINGER 1,436.61 733.84 2,170.45 *** AP 00401541 06/26/2019 GRAPHICS FACTORY PRINTING INC. 2,195.95 0.00 2,195.95 AP 00401542 06/26/2019 GRAYBAR ELECTRIC CO. 5,991.46 0.00 5,991.46 AP 00401543 06/26/2019 HAAKER EQUIPMENT CO 226.95 0.00 226.95 AP 00401544 06/26/2019 HAMILTON, MONIQUE 1,680.00 0.00 1,680.00 AP 00401545 06/26/2019 HAMPTON YOGA 1,125.00 0.00 1,125.00 AP 00401546 06/26/2019 HAULAWAY STORAGE CONTAINERS INC. 119.84 0.00 119.84 AP 00401547 06/26/2019 HEARTSAVERS LLC 264.00 0.00 264.00 User: VLOPEZ - VERONICA LOPEZ Page: 12 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 184 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire AP 00401548 06/26/2019 HEMPHILL, JEFFREY 172.39 0.00 AP 00401549 06/26/2019 HI WAY SAFETY INC 475.57 0.00 AP 00401550 06/26/2019 HMC ARCHITECTS 0.00 13,559.13 AP 00401551 06/26/2019 HOME DEPOT CREDIT SERVICES 1,479.76 0.00 AP 00401552 06/26/2019 HUBBERT, JAMES LIDELL 84.00 0.00 AP 00401553 06/26/2019 INDERWEISCHE, MATT 891.00 0.00 AP 00401554 06/26/2019 INLAND DESERT SECURITY & COMMUNICATIONS INC 50.00 0.00 AP 00401556 06/26/2019 INLAND EMPIRE PROPERTY SERVICES INC 0.00 43,652.50 AP 00401557 06/26/2019 INSIGHT PUBLIC SECTOR INC 48,450.00 0.00 AP 00401558 06/26/2019 INTERSTATE BATTERIES 100.02 0.00 AP 00401559 06/26/2019 IRON MOUNTAIN OSDP 874.49 0.00 AP 00401560 06/26/2019 JEEP CHRYSLER OF ONTARIO INC 2,621.79 0.00 AP 00401561 06/26/2019 JOHNNY ALLEN TENNIS ACADEMY 856.80 0.00 AP 00401562 06/26/2019 KIM, JIN 128.00 0.00 AP 00401563 06/26/2019 KINETIC LIGHTING INC 48.00 0.00 AP 00401564 06/26/2019 KVAC ENVIRONMENTAL SERVICES INC 1,145.00 1,123.50 AP 00401565 06/26/2019 LATREACE, RAINEY 368.00 0.00 AP 00401566 06/26/2019 LAYNE, TAMARA 883.54 0.00 AP 00401567 06/26/2019 LEVERAGE INFORMATION SYSTEMS INC 2,940.67 0.00 AP 00401568 06/26/2019 LOZANO SMITH LLP 12,002.00 0.00 AP 00401569 06/26/2019 MANAGEMENT PARTNERS INC 7,500.00 0.00 AP 00401570 06/26/2019 MARIPOSA LANDSCAPES INC 5,185.51 0.00 AP 00401571 06/26/2019 MARTINEZ, ALEC 875.52 0.00 AP 00401572 06/26/2019 MATLOCK DESIGN BUILD INC 3,660.00 0.00 AP 00401573 06/26/2019 MCMASTER CARR SUPPLY COMPANY 214.86 0.00 AP 00401574 06/26/2019 MESSIEN, MICHELLE 250.00 0.00 AP 00401575 06/26/2019 MONTGOMERY HARDWARE CO 2,612.44 0.00 AP 00401576 06/26/2019 MORRIS, RICHARD 36.00 0.00 AP 00401577 06/26/2019 MOUNTAIN VIEW SMALL ENG REPAIR 2,320.11 0.00 AP 00401578 06/26/2019 MUSIC AND THEATRE COMPANY LLC, THE 6,500.00 0.00 AP 00401579 06/26/2019 NAPA AUTO PARTS 198.04 3.44 AP 00401580 06/26/2019 NATIONAL SAFETY COUNCIL 1,202.13 0.00 AP 00401581 06/26/2019 NATTABI, LYDIA 250.00 0.00 AP 00401582 06/26/2019 NEIGHBORS, ZACK 63.68 0.00 AP 00401583 06/26/2019 NLAB CONCEPTS INC 3,200.00 0.00 AP 00401584 06/26/2019 NUNEZ, CLAUDIA 293.56 0.00 AP 00401585 06/26/2019 OCCUPATIONAL HEALTH CTRS OF CA 2,453.50 0.00 AP 00401586 06/26/2019 OMNI HOTELS & RESORTS 8,373.38 0.00 AP 00401587 06/26/2019 ONTARIO WINNELSON CO 1,567.98 0.00 AP 00401588 06/26/2019 ONWARD ENGINEERING 5,470.00 0.00 AP 00401589 06/26/2019 OPTION ONE PLUMBING 83.00 0.00 AP 00401590 06/26/2019 ORIEL, JASMIN 102.08 0.00 AP 00401591 06/26/2019 ORKIN PEST CONTROL 926.20 82.78 AP 00401592 06/26/2019 ORONA, PATRICIA 920.00 0.00 AP 00401593 06/26/2019 OTT, LAURA 1,062.00 0.00 AP 00401594 06/26/2019 OTT, SHARON 486.00 0.00 AP 00401595 06/26/2019 PACIFIC FIRE SUPRESSION INC 131.00 0.00 Amount 172.39 475.57 13,559.13 1,479.76 84.00 891.00 50.00 43,652.50 48,450.00 100.02 874.49 2,621.79 856.80 128.00 48.00 2,268.50 *** 368.00 883.54 2,940.67 12,002.00 7,500.00 5,185.51 875.52 3,660.00 214.86 250.00 2,612.44 36.00 2,320.11 6,500.00 201.48 1,202.13 250.00 63.68 3,200.00 293.56 2,453.50 8,373.38 1,567.98 5,470.00 83.00 102.08 1,008.98 920.00 1,062.00 486.00 131.00 *** User: VLOPEZ - VERONICA LOPEZ Page: 13 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 185 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401596 06/26/2019 PACIFIC UTILITY INSTALLATION INC 4,500.00 0.00 4,500.00 AP 00401597 06/26/2019 PADILLA, SAMANTHA 131.76 0.00 131.76 AP 00401598 06/26/2019 PAPAZOGLU, NORAY 21.60 0.00 21.60 AP 00401599 06/26/2019 PAPE GROUP INC, THE 1,753.25 0.00 1,753.25 AP 00401600 06/26/2019 PEP BOYS 47.00 0.00 47.00 AP 00401601 06/26/2019 PETERSON FAMILY TRUST 197.00 0.00 197.00 AP 00401602 06/26/2019 PETES ROAD SERVICE INC 487.44 0.00 487.44 AP 00401603 06/26/2019 POTAIN, JOSE 109.27 0.00 109.27 AP 00401604 06/26/2019 QUINN COMPANY 49.94 0.00 49.94 AP 00401605 06/26/2019 R AND R AUTOMOTIVE 704.38 0.00 704.38 AP 00401606 06/26/2019 RAMOS, JESUS 33.00 0.00 33.00 AP 00401607 06/26/2019 RAYKER INC 162.80 0.00 162.80 AP 00401608 06/26/2019 RBM LOCK AND KEY SERVICE 96.98 0.00 96.98 AP 00401609 06/26/2019 RDO EQUIPMENT COMPANY 81.95 0.00 81.95 AP 00401610 06/26/2019 RED HAWK FENCE & ENVIRONMENTAL SERVICES 664.01 0.00 664.01 AP 00401611 06/26/2019 RICHARDS WATSON AND GERSHON 46,816.36 0.00 46,816.36 AP 00401612 06/26/2019 RIGLEMAN, ENCARNACION ONTIVEROS 160.00 0.00 160.00 AP 00401613 06/26/2019 RODAS' AUTO REPAIR 474.88 0.00 474.88 AP 00401614 06/26/2019 RODRIGUEZ, EUGENIO 99.91 0.00 99.91 AP 00401615 06/26/2019 ROTO ROOTER 3,114.20 0.00 3,114.20 AP 00401616 06/26/2019 S C C E ELECTRICAL SERVICES 470.00 0.00 470.00 AP 00401617 06/26/2019 SAMS CLUB/SYNCHRONY BANK 68.41 0.00 68.41 AP 00401618 06/26/2019 SAN BERNARDINO CTY SUPERINTENDENT OF SCHOOLS 825.00 0.00 825.00 AP 00401619 06/26/2019 SBC TREASURER TAX COLLECTOR 300.00 0.00 300.00 AP 00401620 06/26/2019 SC FUELS 23,211.58 0.00 23,211.58 AP 00401621 06/26/2019 SC FUELS 530.58 0.00 530.58 AP 00401622 06/26/2019 SCOTT, MICHAEL 1,383.67 0.00 1,383.67 AP 00401623 06/26/2019 SEQUEL CONTRACTORS INC 284,569.08 0.00 284,569.08 AP 00401624 06/26/2019 SHOETERIA 169.70 0.00 169.70 AP 00401625 06/26/2019 SIGN SHOP, THE 468.71 0.00 468.71 AP 00401626 06/26/2019 SILVER & WRIGHT LLP 21,476.61 0.00 21,476.61 AP 00401627 06/26/2019 SIMONE, DEAN 1,500.00 0.00 1,500.00 AP 00401628 06/26/2019 SNAWDER, RICK 0.00 324.00 324.00 AP 00401633 06/26/2019 SOUTHERN CALIFORNIA EDISON 19,231.11 1,206.47 20,437.58 *** AP 00401634 06/26/2019 STOR'EM SELF STORAGE 560.00 0.00 560.00 AP 00401635 06/26/2019 STOTZ EQUIPMENT 606.58 0.00 606.58 AP 00401636 06/26/2019 SYSCO LOS ANGELES INC 737.10 0.00 737.10 AP 00401637 06/26/2019 SYSTEMS SOURCE INC 954.65 0.00 954.65 AP 00401638 06/26/2019 T & G ROOFING COMPANY INC 511.00 0.00 511.00 AP 00401639 06/26/2019 THE COUNSELING TEAM INTERNATIONAL 0.00 300.00 300.00 AP 00401640 06/26/2019 TORO TOWING 550.00 0.00 550.00 AP 00401641 06/26/2019 TRACEY, VAL 168.00 0.00 168.00 AP 00401642 06/26/2019 TYUS, IDA 726.00 0.00 726.00 AP 00401643 06/26/2019 U.S. BANK PARS ACCT #6746022500 1,085.14 0.00 1,085.14 AP 00401644 06/26/2019 U.S. BANK PARS ACCT #6746022500 16,440.44 0.00 16,440.44 AP 00401645 06/26/2019 U.S. BANK PARS ACCT #6746022500 21,062.09 0.00 21,062.09 AP 00401646 06/26/2019 U.S. BANK PARS ACCT #6746022500 1,085.14 0.00 1,085.14 User: VLOPEZ - VERONICA LOPEZ Page: 14 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 186 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401647 06/26/2019 U.S. BANK PARS ACCT #6745033700 6,605.00 0.00 6,605.00 AP 00401648 06/26/2019 UNDERGROUND SVC ALERT OF SO CAL 153.55 0.00 153.55 AP 00401649 06/26/2019 UPS 459.64 0.00 459.64 AP 00401650 06/26/2019 UTILIQUEST 1,858.91 0.00 1,858.91 AP 00401651 06/26/2019 VELASTEGUI, SUSAN 107.12 0.00 107.12 AP 00401656 06/26/2019 VERIZON WIRELESS - LA 5,994.67 0.00 5,994.67 AP 00401657 06/26/2019 VERIZON WIRELESS - LA 661.32 0.00 661.32 AP 00401658 06/26/2019 VERIZON WIRELESS - LA 101.33 0.00 101.33 AP 00401659 06/26/2019 VICTOR MEDICAL COMPANY 7,158.40 0.00 7,158.40 AP 00401660 06/26/2019 VIKING PROCESSING CORP 41.73 0.00 41.73 AP 00401661 06/26/2019 VILLASENOR, ANA GEORGINA 1,000.00 0.00 1,000.00 AP 00401662 06/26/2019 WAXIE SANITARY SUPPLY 5,248.08 1,699.13 6,947.21 *** AP 00401663 06/26/2019 WILSON, ED 15.00 0.00 15.00 AP 00401664 06/26/2019 WINZER CORPORATION 0.00 152.20 152.20 AP 00401665 06/26/2019 YAMADA ENTERPRISES 17,013.63 0.00 17,013.63 AP 00401666 06/26/2019 YORK INDUSTRIES 310.32 0.00 310.32 AP 00401667 06/26/2019 YOUNG REMBRANDTS 346.20 0.00 346.20 AP 00401668 06/27/2019 ABC LOCKSMITHS 2,811.35 1,992.12 4,803.47 *** AP 00401669 06/27/2019 AIR EXCHANGE INC 0.00 2,030.40 2,030.40 AP 00401670 06/27/2019 AIRGAS USA LLC 174.77 0.00 174.77 AP 00401671 06/27/2019 DUNN EDWARDS CORPORATION 535.88 0.00 535.88 AP 00401672 06/27/2019 DUNN EDWARDS CORPORATION 200.09 0.00 200.09 AP 00401673 06/27/2019 EMCOR SERVICES 4,625.00 0.00 4,625.00 AP 00401674 06/27/2019 EWING IRRIGATION PRODUCTS 86.00 0.00 86.00 AP 00401675 06/27/2019 GENERATOR SERVICES CO 473.18 1,420.29 1,893.47 *** AP 00401676 06/27/2019 LENOVO (UNITED STATES) INC. 150.00 0.00 150.00 AP 00401677 06/27/2019 OFFICE DEPOT 4,139.17 0.00 4,139.17 AP 00401678 06/27/2019 PSA PRINT GROUP 1,912.86 0.00 1,912.86 AP 00401679 06/27/2019 SIEMENS MOBILITY INC 81,856.71 0.00 81,856.71 AP 00401680 06/27/2019 SITEONE LANDSCAPE SUPPLY LLC 1,362.31 0.00 1,362.31 AP 00401681 06/27/2019 TARGET SPECIALTY PRODUCTS 668.87 0.00 668.87 AP 00401682 06/27/2019 VISTA PAINT 61.48 0.00 61.48 AP 00401683 07/02/2019 AFLAC GROUP INSURANCE 24.58 0.00 24.58 AP 00401684 07/02/2019 AGUILERA, ISAIAH 350.00 0.00 350.00 AP 00401685 07/02/2019 CALIFORNIA, STATE OF 8.44 0.00 8.44 AP 00401686 07/02/2019 CALIFORNIA, STATE OF 314.11 0.00 314.11 AP 00401687 07/02/2019 CALIFORNIA, STATE OF 526.28 0.00 526.28 AP 00401688 07/02/2019 CALIFORNIA, STATE OF 250.00 0.00 250.00 AP 00401689 07/02/2019 CALIFORNIA, STATE OF 7.22 0.00 7.22 AP 00401690 07/02/2019 CORTEZ, VALENTIN B 500.00 0.00 500.00 AP 00401691 07/02/2019 GRANT III, VINCENT 350.00 0.00 350.00 AP 00401692 07/02/2019 GRANT MANAGEMENT USA 595.00 0.00 595.00 AP 00401693 07/02/2019 HEARTLAND EXPRESS INC OF IOWA 5,000.00 0.00 5,000.00 AP 00401694 07/02/2019 HOGUE, KEVIN 203.72 0.00 203.72 AP 00401695 07/02/2019 HUDSON AUDIO WORKS 3,200.00 0.00 3,200.00 AP 00401696 07/02/2019 JAMES D. ENGLISH & ASSOCIATES 598.00 0.00 598.00 AP 00401697 07/02/2019 JOHNSON, CHEARICE 350.00 0.00 350.00 User: VLOPEZ - VERONICA LOPEZ Page: 15 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 187 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401698 07/02/2019 MINH NGUYEN 100.00 0.00 100.00 AP 00401699 07/02/2019 PRE -PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00401700 07/02/2019 RANCHO CUCAMONGA CHAMBER OF COMMERCE 3,333.34 0.00 3,333.34 AP 00401701 07/02/2019 RANCHO CUCAMONGA TOWN SQUARE 4,316.66 0.00 4,316.66 AP 00401702 07/02/2019 SALAS, EDGAR A 400.00 0.00 400.00 AP 00401703 07/02/2019 SBPEA 1,945.85 0.00 1,945.85 AP 00401704 07/02/2019 SHERIFFS COURT SERVICES 100.00 0.00 100.00 AP 00401705 07/02/2019 SIPHOMSAY, SID 250.00 0.00 250.00 AP 00401706 07/02/2019 STEFFLER, BRANDON 203.72 0.00 203.72 AP 00401707 07/02/2019 SYMPRO INC 4,601.29 0.00 4,601.29 AP 00401708 07/02/2019 UNITED WAY 60.00 0.00 60.00 AP 00401709 07/02/2019 US POSTMASTER 11,000.00 0.00 11,000.00 AP 00401710 07/02/2019 WILSON ESTATES LLC 15,000.00 0.00 15,000.00 AP 00401711 07/02/2019 WINGSON, KYLE 350.00 0.00 350.00 AP 00401712 07/02/2019 YERO, ART 350.00 0.00 350.00 AP 00402060 07/03/2019 ACEY DECY EQUIPMENT INC. 134.13 0.00 134.13 AP 00402061 07/03/2019 ADVANCED UTILITY SYSTEMS CORP. 22,800.00 0.00 22,800.00 AP 00402062 07/03/2019 ALPHAGRAPHICS 102.94 0.00 102.94 AP 00402063 07/03/2019 ALTA LOMA DANCE ACADEMY 11,773.75 0.00 11,773.75 AP 00402064 07/03/2019 AMERICAN TRAINING RESOURCES INC 1,071.73 0.00 1,071.73 AP 00402065 07/03/2019 APPLE INC. 495.00 0.00 495.00 AP 00402066 07/03/2019 AQUABIO ENVIRONMENTAL TECHNOLOGIES INC. 1,250.00 0.00 1,250.00 AP 00402067 07/03/2019 ARCHITERRA DESIGN GROUP 17,433.54 0.00 17,433.54 AP 00402068 07/03/2019 ARSLAN, ALEXANDER 75.00 0.00 75.00 AP 00402069 07/03/2019 ASSI SECURITY 435.00 0.00 435.00 AP 00402070 07/03/2019 AUTO AND RV SPECIALISTS INC. 84.62 0.00 84.62 AP 00402071 07/03/2019 BAESA, MELISSA 198.00 0.00 198.00 AP 00402072 07/03/2019 BAJWA, SARVJEET SINGH 378.00 0.00 378.00 AP 00402073 07/03/2019 BARAJAS, FERNANDO 211.00 0.00 211.00 AP 00402074 07/03/2019 BAUER COMPRESSORS 0.00 4,805.24 4,805.24 AP 00402075 07/03/2019 BISHOP COMPANY 561.76 0.00 561.76 AP 00402076 07/03/2019 BLUM ELECTRIC 1,680.00 0.00 1,680.00 AP 00402077 07/03/2019 BRIGHTVIEW LANDSCAPE SERVICES INC. 16,797.50 0.00 16,797.50 AP 00402078 07/03/2019 C V W D 169.64 0.00 169.64 AP 00402080 07/03/2019 C V W D 19,982.26 173.09 20,155.35 *** AP 00402081 07/03/2019 CARTY, DIANE 462.00 0.00 462.00 AP 00402082 07/03/2019 CCS ORANGE COUNTY JANITORIAL INC. 2,549.04 0.00 2,549.04 AP 00402083 07/03/2019 CHAMPION AWARDS AND SPECIALTIES 121.22 0.00 121.22 AP 00402084 07/03/2019 CHAN, MICHAEL 0.00 52.29 52.29 AP 00402085 07/03/2019 CONSOLIDATED ELECTRICAL DISTR INC 1,522.96 0.00 1,522.96 AP 00402086 07/03/2019 CORDOVA, NICHOLAS 75.33 0.00 75.33 AP 00402087 07/03/2019 D AND K CONCRETE COMPANY 762.87 0.00 762.87 AP 00402088 07/03/2019 EMBROIDME 1,888.17 0.00 1,888.17 AP 00402089 07/03/2019 FABROS, RANEE 71.75 0.00 71.75 AP 00402090 07/03/2019 FACTORY MOTOR PARTS 0.00 1,305.73 1,305.73 AP 00402091 07/03/2019 FELICIANO, GASPAR ANTHONY 162.00 0.00 162.00 AP 00402092 07/03/2019 FIRE APPARATUS SOLUTIONS 0.00 1,418.43 1,418.43 User: VLOPEZ - VERONICA LOPEZ Page: 16 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 188 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00402093 07/03/2019 FORTIN LAW GROUP 41,856.92 0.00 41,856.92 AP 00402094 07/03/2019 FRANKLIN TRUCK PARTS 0.00 1,171.64 1,171.64 AP 00402095 07/03/2019 G AND M BUSINESS INTERIORS 12,195.09 0.00 12,195.09 AP 00402096 07/03/2019 GARCIA, JUSTINE 2,300.00 0.00 2,300.00 AP 00402097 07/03/2019 GEOGRAPHICS 477.50 0.00 477.50 AP 00402098 07/03/2019 GLADWELL GOVERNMENT SERVICES 2,880.00 0.00 2,880.00 AP 00402099 07/03/2019 GLOBAL ENVIRONMENTAL NETWORK INC. 2,400.00 0.00 2,400.00 AP 00402100 07/03/2019 GOLDEN SPIKE LEASING LLC 84.00 0.00 84.00 AP 00402101 07/03/2019 GRAINGER 8,085.65 39.87 8,125.52 *** AP 00402102 07/03/2019 GRANGER, DONALD 0.00 33.28 33.28 AP 00402103 07/03/2019 GRAPHICS FACTORY PRINTING INC. 1,088.82 0.00 1,088.82 AP 00402104 07/03/2019 GRAYBAR ELECTRIC CO. 895.09 0.00 895.09 AP 00402105 07/03/2019 HAULAWAY STORAGE CONTAINERS INC. 119.84 0.00 119.84 AP 00402106 07/03/2019 HERNANDEZ, VINCENT 1,500.00 0.00 1,500.00 AP 00402107 07/03/2019 HI WAY SAFETY INC 1,250.33 0.00 1,250.33 AP 00402108 07/03/2019 HYDRO TEK SYSTEMS INC 547.78 0.00 547.78 AP 00402109 07/03/2019 IBARRA, PATRICK 4,677.70 0.00 4,677.70 AP 00402110 07/03/2019 INLAND EMPIRE PROPERTY SERVICES INC 0.00 2,760.00 2,760.00 AP 00402111 07/03/2019 INLAND VALLEY COUNCIL OF CHURCHES 4,025.00 0.00 4,025.00 AP 00402112 07/03/2019 ISSA, HISHAM A 3,525.00 0.00 3,525.00 AP 00402113 07/03/2019 JACKSON, JAMAL T 198.00 0.00 198.00 AP 00402114 07/03/2019 JOHNSON, KEN 0.00 52.82 52.82 AP 00402115 07/03/2019 KEITH, JORRY 396.00 0.00 396.00 AP 00402116 07/03/2019 KIDS IMAGINE ENTERTAINMENT 1,661.16 0.00 1,661.16 AP 00402117 07/03/2019 LITTLE BEAR PRODUCTIONS 3,900.00 0.00 3,900.00 AP 00402118 07/03/2019 MALLORY SAFETY & SUPPLY LLC 2,943.12 0.00 2,943.12 AP 00402119 07/03/2019 MCI 33.06 0.00 33.06 AP 00402120 07/03/2019 MENDOZA, JANETTE 54.00 0.00 54.00 AP 00402121 07/03/2019 MIJAC ALARM COMPANY 0.00 2,148.00 2,148.00 AP 00402122 07/03/2019 MONTGOMERY HARDWARE CO 50.69 497.70 548.39 *** AP 00402123 07/03/2019 NEW COLOR SCREEN PRINTING & EMBROIDERY 1,396.44 0.00 1,396.44 AP 00402124 07/03/2019 NORMAN, BRETT 0.00 70.00 70.00 AP 00402125 07/03/2019 PW GILLIBRAND INC 2,857.05 0.00 2,857.05 AP 00402126 07/03/2019 RICHARDS WATSON AND GERSHON 0.00 1,000.00 1,000.00 AP 00402127 07/03/2019 RJM DESIGN GROUP INC 2,450.00 0.00 2,450.00 AP 00402128 07/03/2019 RODRIGUEZ, EUGENIO 117.48 0.00 117.48 AP 00402129 07/03/2019 SALAS, EDGAR A 1,000.00 0.00 1,000.00 AP 00402130 07/03/2019 SAMIEIVAFA, ALIMOHAMMAD 272.00 0.00 272.00 AP 00402131 07/03/2019 SAN BERNARDINO CO AUDITOR CONT 12,546.75 0.00 12,546.75 AP 00402132 07/03/2019 SAN BERNARDINO COUNTY SHERIFFS DEPT 2,967.60 0.00 2,967.60 AP 00402133 07/03/2019 SHRED PROS 783.00 0.00 783.00 AP 00402134 07/03/2019 SNAWDER, RICK 0.00 70.00 70.00 AP 00402141 07/03/2019 SOUTHERN CALIFORNIA EDISON 7,612.50 1,843.88 9,456.38 *** AP 00402142 07/03/2019 SOUTHERN CALIFORNIA EDISON 2,160.09 0.00 2,160.09 AP 00402143 07/03/2019 SOUTHERN CALIFORNIA EDISON 174.52 0.00 174.52 AP 00402144 07/03/2019 SPORTBALL 518.40 0.00 518.40 AP 00402145 07/03/2019 TADEO, HUGO 35.53 0.00 35.53 User: VLOPEZ - VERONICA LOPEZ Page: 17 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 189 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00402146 07/03/2019 TETRA TECH INC 4,993.50 0.00 4,993.50 AP 00402147 07/03/2019 ULINE 139.00 0.00 139.00 AP 00402148 07/03/2019 UNIVERSAL FLEET SUPPLY 0.00 52.20 52.20 AP 00402149 07/03/2019 UPS 57.52 0.00 57.52 AP 00402150 07/03/2019 UTILIQUEST 454.77 0.00 454.77 AP 00402151 07/03/2019 VALVERDE SCHOOL OF PERFORMING ARTS 34,832.00 0.00 34,832.00 AP 00402152 07/03/2019 VAN SCOYOC ASSOCIATES INC 8,000.00 0.00 8,000.00 AP 00402153 07/03/2019 VULCAN MATERIALS COMPANY 2,150.91 0.00 2,150.91 AP 00402154 07/03/2019 WALTERS WHOLESALE ELECTRIC CO 83.39 0.00 83.39 AP 00402155 07/03/2019 WAXIE SANITARY SUPPLY 4,843.60 0.00 4,843.60 AP 00402156 07/03/2019 WINZER CORPORATION 0.00 211.35 211.35 AP 00402157 07/03/2019 WORD MILL PUBLISHING 800.00 0.00 800.00 AP 00402158 07/03/2019 XEROX CORPORATION 700.72 0.00 700.72 AP 00402159 07/03/2019 YORK INDUSTRIES 1,726.76 0.00 1,726.76 AP 00402160 07/03/2019 WILSON ESTATES LLC 15,000.00 0.00 15,000.00 Total City: $4,666,993.83 Total Fire: $550,219.12 Grand Total: Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 18 Current Date: 07/09/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:35:24 Page 190 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE WEEKLY CHECK REGISTERS FOR CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY IN THE AMOUNT OF $13,286.72 DATED JUNE 11 , 2019 THROUGH JULY 08, 2019. RECOMMENDATION: Staff recommends City Council approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 So Ca Gas - Check Register Page 191 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT So Calif Gas Company Only. Agenda Check Register 6/11/2019 through 7/8/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00401198 06/12/2019 SO CALIF GAS COMPANY 1,709.87 155.97 1,865.84 *** AP 00401406 06/19/2019 SO CALIF GAS COMPANY 973.46 0.00 973.46 AP 00401629 06/26/2019 SO CALIF GAS COMPANY 270.41 424.34 694.75 *** AP 00402135 07/03/2019 SO CALIF GAS COMPANY 10,332.98 391.12 10,724.10 *** Total City: $13,286.72 Total Fire: $971.43 Grand Total: $14,25 M. Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 07/11/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:56:45 Page 192 DATE: TO: FROM: INITIATED BY: SUBJECT: July 17, 2019 Mayor and Members of the City Council James C. Frost, City Treasurer Lori E. Sassoon, Deputy City Manager/Administrative Services Tamara L. Layne, Finance Director Sandra G. Ramirez, Management Analyst III CONSIDERATION TO RECEIVE AND FILE CURRENT INVESTMENT SCHEDULE AS OF JUNE 30, 2019. RECOMMENDATION: Staff recommends that the City Council receive and file the attached current investment schedule for the City of Rancho Cucamonga as of June 30, 2019. BACKGROUND: The attached investment schedule as of June 30, 2019 reflects cash and investments managed by the Finance/Treasury Management Division and is in conformity with the requirements of California Government Code Section 53601 and the City of Rancho Cucamonga's adopted Investment Policy as approved by the City Council on February 20, 2019. ANALYSIS: The City Treasurer is required to submit a quarterly investment report to the City Council in accordance with California Government Code Section 53646. The quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the City Treasurer has elected to provide this report on a monthly basis. FISCAL IMPACT: None COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 - Portfolio Management - Portfolio Summary June 30, 2019 Page 193 CD O) C 0 E U O t U C m w 0 0EcD V cSm = N 0 eO CO) V g 0 M C O= C 0 0 0 a CL V W C* M c Q W M O� N a a� O In-ItN r- !9;s w I N r M - C0 r O CO M p co (0 N 0 CM0 0 0 N N O LO N n V M N r r N I \° e N COD COO O n m o G so O r a rn rOin a� rri Co V a Orl N N O N M N O; O 4 0 N `' C N O Lo n M O M T a a CO1 . 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N V C d IM W N N N m M m Co CO W cc 0 N W M v N m 0 m N v W Q Cp N -� ❑ Y N y S J I W m W m a S m CL❑ a m LU LL w x m n m C7 C7 S N Q Q Z 01 9 m> } N 0 a x m C mLU w CLL w U' w w w_ w S Y v m W W W Q Q Q m m W W W W W W W W W W W W W W W Q Q Q Q Q Q Q Q Q Q Q M M M M M M M M M M M M M M M O O O O O O O O OO O � M M M M M M M M M M M M M M M M M M M M M M M M M M M M M C7 ch M M M M M M M M M M M M M M M M M m M M M Page 195 v cc 4 0 wC E E W c WC :.ir �N O H o O Q oCL° C1 a° 0W t� V 7 IL we CD C Q m c m d e w W W w w m m n n n n n n n W V w (n N 0 0 w w m w w 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N W (O V O O n m O W n to W W a V i O N (n w O V w wizz N O O M M N O M N N N N N N N O N M N N N Q N N (�(�(�N �� a TLoww(�aaao (n(omi:n�rn IL a a a M m a a a a a a 0 0 0 0 0 0 0 0 0 0 0 0 U U U U U U U U U U U U Y Y Y� F F F Fo- Fo- ►U- F F F F F Z z Z Q Q a o o o o o o o o o o o OZ ZZZ2z2ZZZZ N m z z m z N z m z m mmm ii i a (n (n <nw(ncoV)U) z z z z z z z z z z z z z z z Q Q Q Q Q Q Q Q Q Q Q Q a Q a Q Q Q a Q Q Q Q Q a Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 J J J J J J J J J J J J J J J LU w w w w w w w w w w w w w w J J J J J J J J J J J 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 H-F�FQ- o o o o o o o o o o o o o o O Q a Z Z Z Z Z Z� Z a x 2 x x x S S 2 2 x 2 2 2 2 x J J J J J J J J J J J J J J J 4J J J J J J J J J 4J J w w w w w w w w w w w w w w w w w w w w w w w w w w ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ w w w w w w w w w w w w w w w w w w w w w w w w w w LL (.L LL LL LL. LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL (.L LL LL LL LL LL c O a VN a0 M n OD N M W N n W W M to V M M o M (o W O N M M N (O n n n OD OD 00 OD N W W N N V M O N M W N N V c n W W N M (O N n (o M 0 Cl) Q>> N W N Y Q C7 N ao o n V O n W } U x U (L m> V J>> U N W N(0 o W 21 2 x F m Q Q Q CLL � C7 m m m m m FFF--- O N N N M Cl) M O M M V c� •� O O O V V V V V V V V V tt V (n (O (D (O co (O co h (O (O (O LL 0 w OD OD Oo o O N N N N (\7 O O N w w w w 0000 z z Z Z Im of W W W Q > � a F m m m C/) W D M :3 M 7 (o n (o m m W o 0 m m OD N a V W ODOD N N N N DD OD M 00 N N N N W W W W Page 196 MN V O W O N N N N O O V W W W 0 0 W W W O M N N N N N N N N N N N N N N N N N N N O O N N N N r a O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O rci Q n A N N N N N N N N N N N N N N N N N N N N N N N N N N w w R O O n (n w CO n a M n W (n (n (O O a w w n N N N N O O w U N O M M N N N N N N N N N N N N N N N N M N N N Q (� Q � O 2 (�aaZ"is iP m(�a� a a�a�� 0 o O O O o o O O O o o o O O O O n w o 0LL - D_ o i w W O O O w N 0 W O M n W V O 0 OD W O M M 0D N N 0o W O V O CO W W M V n h uD W< ao N aD r O w 00 ro w o a r O O_ w O act M r 0 N W W n O O M (o � to M M n' w (o n(0 (o n aD (L 10 0 � l l a 0 0 0 0 0 0 0 0 0 0 O M M O O V O O O O O O O O V O h to O O N N O O O N N N V to l0 0 0 0 (0 0 N O N( W P to N (o n n V M N N O t0 to to (o N N N W r W (0 n n n M V n o M N N V M A W M V M c N M N N �- — .- — N N — N — — — N — r — — — — — — — — M r N N N I N W tolQ tol{} fwfQ w f mfQ lml{} lmlQ R m l m lwlq mfq m m (w(� N l ml� N N o f m o N N N lw Q Q Q Q Q Q Q Q Q¢ Q Q Q Q Q Q Q Q Q Q (4 Q Q Q Q Q m f w lm fNQ Q (4 (4 N I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w 0 0 M O v (o O O O M N O O O O N N M a O O O O O O N O O N N O N W N (o (O (o (o (o N N N W r W (O n n n V n (o M N O N I7 M o N O cq M N N N m O O O O O O O O O O O O O o o O O O O O O O n O O w O N N H O O O O O O O O O o 0 0 0 n 0 0 0 0 0 0 0 0 N O O (D M O N M N A O o 0 0 0 0 0 0 0 o o 0 0 OD 0 0 0 0 0 0 0 0 OO O O W N O V O V Cp O O O O O O o 0 0 o n 0 0 m O O O O O O O O N O O m N O 0 N N Y o C 0 0 0 0 0 0 0 C W O O M O C 0 0 0 C 0 C W O O m O O O O O O O O O o O O O O O O o O O O O W o O n O O O O O O O O m O O W O O O O O O O O O O O W N O c V O W O V aD RO m O O W O O O N O O O O O O V O O (o O N o to 0 0 0 0 W O O V M V V M M M M M O V M M V M V N V N V V V V M V V N O W n W O V W V (o M M M c N W r m o O O O O O O O O O O O o O O O O O O O O O O o O O N o O O O O O O O O O O O O O O M O O N O to O O O O O O O O O b W O O O O O (O N OD w M I- w)IT M o N Na n V N (D V V O O V OD N N n 0 V M M O M R N_ n (O V N N W V O_ V OD (O O n O o 1- O O V N OD 00 h 10 n c c N V O V (O W V N ( W w M O 1n N O (O V M O N (D n N M (q YW (O 00 V W N CO O N W N OD N aD (O O V V W n N W M n M V V Co OD Y! 'G toO M O OD OD 00 n O O W O c T W W W W a W OD OD W n (O O O O V O W W W W O W (0 0 V O V W V W W W W W W M M V V M N N V co OD M co M M M V N M N M M M M M M M N cc OD O OD M o (n W to O N V M V M t O a0 a) o O o O O O O O O O O O O O O O O O O o O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O C C O O O O O O O O O O O O O O O O O O O o O O O O O O O O O O O O O O O O O O O O O O O O O O O O o O O ct 0 0 C 0 0 0 0 C 0 C C C 0 0 0 0 0 c 0 0 0 c C 0 O 0 O O O O 0 0 0 0 O 0 o 0 o o o o 0 o 0 o o O O o o 0 o 0 o o o o O o o o o 0 o 0 o o d 0 o o o o o o o o o o O 0 0 o o o o O o o o O 0 0 o 0 0 0 (0 0 0 0 0 0 0 to 0 0 (o cL (0 0 to 0 c c 0 0 0 0 (or eo O O o o O (0 0 (o O O M V V M M M 0 M w V M M V M V N V N V V V V V V V N M M V M w 0W t� V 7 IL we CD C Q m c m d e w W W w w m m n n n n n n n W V w (n N 0 0 w w m w w 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N W (O V O O n m O W n to W W a V i O N (n w O V w wizz N O O M M N O M N N N N N N N O N M N N N Q N N (�(�(�N �� a TLoww(�aaao (n(omi:n�rn IL a a a M m a a a a a a 0 0 0 0 0 0 0 0 0 0 0 0 U U U U U U U U U U U U Y Y Y� F F F Fo- Fo- ►U- F F F F F Z z Z Q Q a o o o o o o o o o o o OZ ZZZ2z2ZZZZ N m z z m z N z m z m mmm ii i a (n (n <nw(ncoV)U) z z z z z z z z z z z z z z z Q Q Q Q Q Q Q Q Q Q Q Q a Q a Q Q Q a Q Q Q Q Q a Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 J J J J J J J J J J J J J J J LU w w w w w w w w w w w w w w J J J J J J J J J J J 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 H-F�FQ- o o o o o o o o o o o o o o O Q a Z Z Z Z Z Z� Z a x 2 x x x S S 2 2 x 2 2 2 2 x J J J J J J J J J J J J J J J 4J J J J J J J J J 4J J w w w w w w w w w w w w w w w w w w w w w w w w w w ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ w w w w w w w w w w w w w w w w w w w w w w w w w w LL (.L LL LL LL. LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL (.L LL LL LL LL LL c O a VN a0 M n OD N M W N n W W M to V M M o M (o W O N M M N (O n n n OD OD 00 OD N W W N N V M O N M W N N V c n W W N M (O N n (o M 0 Cl) Q>> N W N Y Q C7 N ao o n V O n W } U x U (L m> V J>> U N W N(0 o W 21 2 x F m Q Q Q CLL � C7 m m m m m FFF--- O N N N M Cl) M O M M V c� •� O O O V V V V V V V V V tt V (n (O (D (O co (O co h (O (O (O LL 0 w OD OD Oo o O N N N N (\7 O O N w w w w 0000 z z Z Z Im of W W W Q > � a F m m m C/) W D M :3 M 7 (o n (o m m W o 0 m m OD N a V W ODOD N N N N DD OD M 00 N N N N W W W W Page 196 77 s� ate. l0 q G2' cc A O v M N O N 0 � N I, AAW v W > r Q V N ' C O M O o a O O Occ N — Q N N N N N N C N N mac q� L � ci d a' � M m (O to am w C 1!m f0 V 41 Qm co N v co W M an O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 In O In M v 0 M M O O O O O O o O O O OO Lo Ln -T v In n W W n m m n m N N N N N N N N N rn m v m m �n O o O O O O o O o N O W W a& M O O N ata otf g O ao p p w N N O_ O N U U co F F D O O 4a a4 Q' Q' U m Ir w Z Z LLO W O O U W W m Y Of cm . 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F- F- z SM Of F m m y m Z Z Z ILL LL 0 0 d Z Z m z a a W O Q a m en LL W W a U v v n CL 0- v -j -j a a to fn 0) fA C 7 uOm v v v n m m r- U) v m o O m n W 0 m W O Q r C � V IM H t p O C U m Z O Oo t0 vU .� M n v ++ }vv O m O U U U Q m ado 0 1 C iL a M p V U O M M M m m N m m N o C o EL o o So m orn p, o o ly0 N 7 O O n n n v v O W W d � U o 0 0 o w) rn N v v ul N I, co G M O 0 N C4 oNi m N N ±S Page 197 d dl } Q o F- c' r m U CL o 2 - c N a o i LL d a G 'pQM O 2 v� as 7 O O N Y o a M M o A m OA7 N 7 O O N > M � m O cc Am aa) N O y d ea V d a % y N V C O C W a o s o M c 0 0 c a N r o , CL (L V a° 8� Q rn u o c n m j i0N omi+ Q m f0 f0 N C7 A N d C � C Fm F m � C > Q C � L r N V m � F m e 0 dd rn 0 N n a O m N W U Pale 198 V C W A m M w o O 0 n ED 0 E N O m 2 L9 W p cc N �a I93 01 IL 0 0 M Of O E 0 CL N IM t co Vcc oeram� O O 0 C o >o O Cc N N 0 0 N O O O i O M 07 n N 0 OD N O M O P V 01 00 O Of Of O C* N O co O O O O O O O c fn, N 07 W) N 0 N N O M N P V 01 00 O M Of O C* Iq M co O 1 N O O z M i EL O U I N g N Cl) N O C 0 C O N Oa Q N to r Cd O 0 0 o O V O o O O O O O N N O O O O O O f�0 /0 0 c Ct 0 CL 0 o O rn m co ai v v s s N N O O O co N 00 W) O 0 CN 00) N CV O N Q U z z z w � m O w z LL J N QO z U OO ui Z U S O _ E O= WO. o O E z a ) Q a a E m W X H T a y w N N: co ZO M LL y C JO LL +s+ U O C v O Y C C 0 rs � LL 0 a N m V C O O 0 Q) C) U Q N m o O C C O) T C v ° cc 0 u m m U m 0) W a o a= 2, o o Cc O O O. 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LL LL LL LL § i ommmm �tttt » cc — a) CD t t t t t t t )) )0)) ))0) - a ` § k § 7 / / 7 / § ] r- ; ¥ a¥ g a g Q« g a ■ § § & & § § Ci v R § S E§§ CD E co(D§§ E o �k $ ® c CM § C 2 , §�-3 \ ) R 2§ § 2 o § 0 § § D cE $ § 0 0 ) r 02 0 z LO LO k / /kk / m k %« E £ Cc: £ �� §§ �2 §§;LL2 0 L § 2 ° D§ ° 2 l r p E k §» i s�(a � a J/muaw wnkaJ ) 0£ £ � , « ■« ) c 7 c K § /) e \ \ m U 5 k 2 7 Scc $ � \ > . g § © § z E b I u @ o § U) 2 c b 0 # m $ 5 » 7 j z { 6 2 2 CN H & z z « 0 0 « z g u o \ a Page 204 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Fabian Villenas, Principal Management Analyst Hope Velarde, Management Analyst I Deborah Allen, Management Aide SUBJECT: CONSIDERATION OF RESOLUTION NO. 19-054 URGING THE STATE OF CALIFORNIA TO IMPLEMENT A VARIETY OF STRATEGIES AND TECHNOLOGIES THAT FURTHER REDUCE GREENHOUSE GAS EMISSIONS AS THE STATE CONSIDERS BUILDING DECARBONIZATION RECOMMENDATION: Staff recommends the City Council adopt Resolution no. 19-054 urging the State of California to implement a variety of strategies and technologies that further reduce greenhouse gas emissions as the state considers building decarbonization. BACKGROUND: Over the last decade, the State of California has taken a global leadership role in climate change legislation to dramatically reduce Greenhouse Gas (GHG) emissions. The most pertinent legislation includes the California Global Warming Solutions Act of 2006 (Assembly Bill [AB] 32 and Senate Bill [SB] 32). AB 32, signed in 2006, is the primary legislation that has driven GHG regulation and analysis in California, by instructing the California Air Resource Board (CARB) to develop and enforce regulations for the reporting and verifying of statewide GHG emissions. At the heart of the bill is the requirement that statewide GHG emissions be reduced to 1990 levels by 2020. In September 2016, the Governor signed SB 32, which builds upon the statewide targets for 2020 by establishing a longer-term target that states statewide greenhouse gas emissions be reduced to 40% below the 1990 levels by 2030. Since then, a multitude of bills and regulatory framework have followed including SB 1477 and AB 3232, adopted in September 2018, for the deployment of near -zero emission building technologies. SB 1477 addresses climate change and affordable housing by growing the market for clean and energy efficient heating technologies. It authorizes the California Public Utilities Commission (CPUC) to develop the Technology and Equipment for Clean Heating (TECH) Initiative and the Building Initiative for Low -Emissions Development (BUILD) Program. These statewide initiatives require gas corporations to advance the state's market for low -emission space and water heating equipment for new and existing residential buildings. It aims to reduce upfront costs and accessibility for these technologies with incentives, thirty percent of which will be dedicated to low-income housing. Concurrently, AB 3232 requires adopting building design and construction and conservation standards to be cost effective when amortized over the economic life of the structure. It requires the California Energy Commission (CEC) to assess the potential for the state to reduce emissions of greenhouse gases from residential and commercial building stock by at least 40% below 1990 levels by January 1, 2030 and to report on Page 205 the emissions of greenhouse gases associated with the supply of energy to residential and commercial buildings. ANALYSIS: As part of the Healthy RC Initiative, a Sustainable Community Action Plan (Plan) was adopted in April 2017 and serves as a roadmap for citywide sustainability efforts. This Plan was developed in alignment with the Southern California Association of Governments' (SCAG) regional Sustainable Communities Strategy and it incorporated the regional Greenhouse Gas Reduction Plan, developed by the San Bernardino Council of Governments (SBCOG). A key piece of the Plan and its implementation is the identification of various strategies to reduce GHG emissions, conserve natural resources and ensure a high quality of life and access to a safe, clean environment for our residents. It combines community input with a "triple bottom line" analysis to ensure that every effort we make achieves a balance of benefits within the areas of the environment, economy, community equity and health. As climate change legislation continues to evolve, the City remains engaged and committed to reducing GHG emissions throughout the community and City operations. Similar to the City's own Sustainable Community Action Plan, it is critical that the State of California consider and deploy a variety of strategies, and technologies to be carefully considered and pursued, including but not limited to, increasing the energy efficiency of existing buildings, the use of carbon capture and sequestration, the deployment of renewable natural gas when available, including biomethane and hydrogen, and the voluntary electrification of buildings to reduce greenhouse gas emissions, and not implement a "one - size -fits -all" approach for building decarbonization. FISCAL IMPACT: None at this time. COUNCIL GOAL(S) ADDRESSED: MID AND LONG RANGE PLANNING: Continue to support innovative strategies to reduce GHG emissions and its impacts. ATTACHMENTS: Description Resolution Page 206 RESOLUTION NO. 19-xxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, URGING THE STATE OF CALIFORNIA TO IMPLEMENT A VARIETY OF STRATEGIES AND TECHNOLOGIES THAT FURTHER REDUCE GREENHOUSE GAS EMISSIONS AS THE STATE CONSIDERS BUILDING DECARBONIZATION WHEREAS, California's climate policies have been critical in reducing state greenhouse gas emissions down to 1990 levels before 2020; and WHEREAS, California's ongoing efforts to minimize the impacts of climate change is continued with SB 32 and its goal to further reduce greenhouse gas emissions to 40 percent below 1990 levels by 2030 through a number of strategies such as reducing emissions from commercial and residential buildings; and WHEREAS, in September 2018, Governor Brown signed SB 1477, authorizing the CPUC (California Public Utilities Commission) to develop the TECH (Technologyfor Clean Heating) Initiative and the BUILD (Building Initiative for Low -Emissions Development) Program, with the purpose of advancing the State's market for low -emission space and water heating equipment for new and existing residential buildings, and provide incentives to eligible applicants, in particular low-income residents, for the deployment of near -zero -emission building technologies to significantly reduce the emissions of greenhouse gases from buildings; and WHEREAS, Governor Brown also concurrently signed into law AB 3232, which charged the California Energy Commission with assessing the potential for the State to reduce carbon pollution from residential and commercial buildings, referred to as building decarbonization, by 40 percent from 1990 levels by 2030; and WHEREAS, in alignment with California's greenhouse gas emission reduction targets and Southern California Associated Government's (SCAG) regional Sustainable Communities Strategy, the Rancho Cucamonga City Council in April 2017 adopted the City's first Sustainable Community Action Plan, which provides a roadmap for a more environmentally sustainable future in Rancho Cucamonga through the development of community -identified goals and strategies; and WHEREAS, as the California Energy Commission assesses the decarbonization of buildings, it is critical that a variety of strategies and technologies be carefully considered and pursued including, but not limited to, increasing the energy efficiency of existing buildings, the use of carbon capture and sequestration, the deployment of renewable natural gas including biomethane and hydrogen, and the voluntary electrification of buildings. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Rancho Cucamonga as follows: The City of Rancho Cucamonga urges the State of California to consider and deploy a variety of strategies and technologies as part of its goal to reduce greenhouse gas emissions from buildings by 40 percent from 1990 levels by 2030, and not implement a "one -size -fits -all" approach to Building Decarbonization; the City understands that varying circumstances and conditions as contrasting as those found in California require a flexible approach to greenhouse gas emission reductions. Resolution No. 19-xxx — Page 1 of 3 Page 207 Resolution No. 19-xxx — Page 2 of 3 Page 208 PASSED, APPROVED, AND ADOPTED this 171d day of July 2019. L. Dennis Michael, Mayor ATTEST: Janice C. Reynolds, City Clerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the 17rd day of July 2016. Executed this 17rd day of July 2019, at Rancho Cucamonga, California. Janice C. Reynolds, City Clerk Resolution No. 19-xxx — Page 3 of 3 Page 209 DATE: TO: FROM: INITIATED BY: SUBJECT: July 17, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Jason C. Welday, Director of Engineering Services/City Engineer Trina Valdez, Management Analyst I Ruth Cain, Procurement Manager CONSIDERATION OF A THREE YEAR CONTRACT WITH NV5, INC. IN THE TOTAL AMOUNT OF $750,000 FOR ELECTRICAL ENGINEERING DESIGN AND SUPPORT. RECOMMENDATION: Staff recommends the City Council approve and authorize the execution of a three year contract in the total amount of $750,000 ($250,000 per year) to NV5, Inc. for Electrical Engineering Design and Support. BACKGROUND: On August 31, 2001, the City Council authorized the creation and operation of a municipally owned utility for the purpose of providing various utility services to the Victoria Arbors Master Plan Area including the Arbors Substation, permanent electric service to developments within the Rancho Cucamonga Municipal Utility (RCMU) service area and establish new line extensions for proposed developments on vacant land. Given the complexity of electrical infrastructure and because RCMU is a small electric utility, staff identified the need to contract with a firm to provide electric distribution operations and technical electrical engineering design and support for RCMU. ANALYSIS: The scope of work will include but is not limited to: provide planning and design of new and existing electric service, project management with customer or developers as a liasion for RCMU which may include coordination with outside agencies, contractors or utilities, monitor and inspect work for conformance with project standards and specifications, attend or conduct internal or external meetings. Complete design services including plans, specifications, studies and cost estimates for new distribution lines and service extensions and provide services during each stage of projects, maintain and assist in the ongoing preventative maintenance plan for the distribution system and substation, assist staff during outages and emergency on-call situations, create or update existing system as -built drawings, circuit maps, CAD drawings, standard drawings and facility records and prepare presentations or meetings as needed. RCMU provided specifications to the Procurement Division for the Electrical Engineering Design and Support. The Procurement Division prepared and posted a formal Request for Proposal (RFP) #19/20- 004 to the City's automated procurement system. There were six hundred twenty two (622) notified vendors; thirty three (33) prospective vendors viewed or downloaded the RFP documentation. There Page 210 were four (4) vendor responses received. After analysis of the lowest and most responsive bid, it has been determined to be in the City's best interest to recommend an award to NV5, Inc. for the RCMU Electrical Engineering Design and Support contract. All applicable solicitation documentation is on file in Planet Bids and can be accessed through the City's website at www.CityofRC.us. FISCAL IMPACT: First year funding of $250,000 has been budgeted in Fiscal Year 2019/20 from the Municipal Utility Fund (Fund 705). COUNCIL GOAL(S) ADDRESSED: The proposed contract supports the City Council's goal of Mid and Long -Range Planning to assist Rancho Cucamonga Municipal Utility in their continued efforts in providing safe and reliable electric service. Page 211 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Trina Valdez, Management Analyst I SUBJECT: CONSIDERATION OF AN APPROPRIATION IN THE AMOUNT OF $42,000 FROM THE MUNICIPAL UTILITY FUND (FUND 705) FOR THE CIS INFINITY SOFTWARE MODIFICATION FOR VIRTUAL SOLAR NET METERING. RECOMMENDATION: Staff recommends that the City Council approve an appropriation in the amount of $42,000 from the Municipal Utility Fund (Fund 705) for the CIS Infinity software modification for virtual solar net metering. BACKGROUND: CIS Infinity provides the City's municipal utility billing software which is used to manage daily operations for the Rancho Cucamonga Municipal Utility (RCMU). A request for the ability to provide virtual solar net metering was submitted by a new low-income senior housing development with the goal to provide as close to a zero -net energy living space for their residents. The 140 unit complex will have two solar systems that will aggregate the excess solar generation equally to the residential units and common areas. Virtual net metering and solar aggregation has become an option that is offered by other publicly owned and investor owned utilities. With the sustainability goals and size of this project, it was important for RCMU to find a billing option that could meet the needs of the project without adding additional work to staff. ANALYSIS: Staff requested a scope of work be created to configure the CIS Infinity software to implement a billing program that can accommodate virtual net metering. The scope of work includes the necessary development, configuration, testing, project management and documentation to allow RCMU staff to provide billing and daily operations within the software for virtual net metering to the accounts under this housing development. Staff found the scope of work that was provided to meet the needs and timeframe of the project. FISCAL IMPACT: An appropriation in the amount of $42,000 from the Municipal Utility Fund (Fund 705) to Account No. 1705303-5152 (Computer Software) is required to fully fund the project. COUNCIL GOAL(S) ADDRESSED: The proposed upgrade supports City Council's goal of Mid and Long -Range Planning by providing an Page 212 improved software platform to meet current and future sustainability efforts made by RCMU customers. Page 21 DATE: TO: FROM: INITIATED BY: SUBJECT July 17, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Jason C. Welday, Director of Engineering Services/City Engineer Linda Ceballos, Environmental Programs Manager RECEIVE AND FILE THE BI -ANNUAL FRANCHISE WASTE HAULER REVIEW, COMPLETED IN ACCORDANCE WITH THE CITY'S FRANCHISE WASTE HAULER AGREEMENT. RECOMMENDATION: Staff recommends that the City Council receive and file the Bi -annual Franchise Waste Hauler Review, completed on April 22, 2019, by R3 Consulting Services Group, Inc. BACKGROUND: The City performed a review of the Franchise Waste Hauler, Burrtec Waste Industries, Inc. to determine compliance under the Franchise Waste Hauler Agreement, per the terms of Section 8.2.6. The review period covered July 1, 2016, to December 31, 2017. The review specifically audited diversion tonnage, waste hauler service billing for residential, commercial and industrial accounts, and accuracy of franchise fee payments. A consultant that specializes in solid waste contracts, compliance audits, rate reviews, and zero waste planning methods, was selected to review these specific categories, and provide a summary of findings and recommendations to the City. The consultant that was selected is R3 Consulting Group, Inc. (consultant). Per the agreement, the first audit was scheduled to be performed in 2018, and then bi-annually for the term of the agreement. The audit started in November 2018 and continued through April 2019. ANALYSIS: During the review, the consultant found minor discrepancies in tonnage reporting and billings, which have a correspondingly minor effect on billing amounts and tonnage reported. The consultant also found that Burrtec met its diversion requirement during the review period, and that some routes serving Rancho Cucamonga customers do cross jurisdictional boundaries. Additionally the consultant found minor discrepancies in franchise fee payments which are in the City's favor. The consultant's recommendations to the City are: 1. Request that Burrtec formally request permission from the City to cross jurisdictional boundaries in routing, including a description of and support for the allocation methodology proposed to be used for each route, and the frequency of adjustment for that methodology. The routes which currently cross jurisdictional boundaries are Routes 561, 20, 28, and 460. 2. Request that Burrtec stop including in monthly reports to the City some incidental material more accurately classified as self -haul; specifically, commercial buy-back material, street sweeping tons, and the commercial floor -sort material. The City may receive information that supports the classification of this incidental material as credited to the hauling company, but R3 did not. Page 214 3. Request that Burrtec completes a route audit according to the provisions of the Agreement Section 4.11. 4. Add additional approved rates in the upcoming rate -setting process for customers wishing to subscribe to a level of service not included in the approved rates. Staff has reviewed the recommendations from the consultant and will be discussing the actions outlined below with Burrtec to determine how to further improve reporting accuracy and compliance with the franchise agreement. Cross Jurisdictional Routes The review found that Burrtec was crossing jurisdictional boundaries for food waste collection services, which is not allowed per the Agreement. The allocations for the City and neighboring City were confirmed with the consultant, and no discrepancies where found. This practice makes sense for efficiency purposes when the food waste collection program only had a few customers in each city. However, at this time staff believes the City of Rancho Cucamonga has enough customers to support a route without crossing over into Upland or Fontana. Staff will be following up with Burrtec to determine what the impacts to the City would be if the current food waste collection cross jurisdictional route is changed. Monthly Tonnage Reports Staff has verified that the incidental tonnage included in the report is actual material hauled by Burrtec and therefore should be credited toward Burrtec's diversion calculations. Route Audit The consultant recommended a route audit, to further verify Burrtec's customer account records. This will be considered during the next bi-annual review period. It should also be noted that Burrtec recently updated their software billing system in late 2018, and much of the back-up documentation that the consultant requested was not available, due to the switch in software system, as the review period was under a different software billing system. Rates The consultant also found that 362 accounts were being charged rates that fell outside the approved rate schedule. In some circumstances, residential accounts requested large bins, however, only commercial accounts have rates for these bins. It should also be noted that 312 residents are being charged for a 60 gallon recycle barrel, in lieu of a 65 gallon recycle barrel. Burrtec has stated that this was a data entry error and the billing system has now been corrected to indicate the customers have 65 gallon recycle barrels. This is a minor discrepancy, and Staff agrees with the consultant that the billing accuracy is high and no further action is needed. The consultant also reviewed the franchise fee payments made by Burrtec to the City, to confirm accuracy of payments. The City receives 15% of all gross receipts each quarter from Burrtec, and 0.75% of gross receipts to fund the management operations of the Household Hazardous Waste Facility. It was concluded that the calculations for the franchise fee payments were done correctly. FISCAL IMPACT: Per the franchise agreement, Burrtec is to reimburse the City for the cost of the review performed by the consultant, and thus there is no net impact on the General Fund. COUNCIL GOAL(S) ADDRESSED: This item aligns with both the Public Safety and Enhancing Premier Community Status Goals, providing services to ensure a healthy and safe environment. ATTACHMENTS: Description Page 215 Attachment 1 - Final Report: Review of Hauler Diversion Reporting and Billing Accuracy Page 21 CZ3 FINAL REPORT CONSULTING GROUP, INC. RESOURCES• RESPECT• RESPONSIBILITY Review of Hauler Diversion Reporting and Billing Accuracy SUBMITTED TO: City of Rancho Cucamonga April 22, 2019 Report Submitted Digitally as PDF [Z3 This page intentionally left blank. Page 218 Z3 CONSULTING GROUP, INC. RESOURCES- RESPECT. RESPONSIBILITY Northern California Office 1512 Eureka Road, Suite 220, Roseville, CA 95661 Tel: 916-782-7821 1 Fax: 916-782-7824 April 22, 2019 www.r3cgi.com San Francisco Bay Area Office 2600 Tenth Street, Suite 424, Berkeley, CA 94710 Tel: 510-647-9674 Southern California Office Tel: 323-491-8868 Ms. Linda Ceballos, Environmental Programs Manager City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Subject: Review of Diversion Reporting and Billing Accuracy Dear Ms. Ceballos: R3 Consulting Group, Inc. (113) is pleased to submit this final report containing the methodology and findings for the review of diversion reporting and billing accuracy of the City of Rancho Cucamonga's (City) franchised waste hauler, Burrtec Waste Industries, Inc. (Burrtec). The City and Burrtec entered into an Integrated Solid Waste Management Services Agreement (Agreement), effective July 1, 2016, for the collection, transportation, recycling, processing, and disposal of solid waste and other services performed within the boundaries of the City. The City requested an audit of the Diversion Tonnage reports provided by Burrtec; an audit of billing accuracy; and a review of the completeness of the hauler's billing accounts associated with shared jurisdictional boundaries with two nearby cities. The review period for this audit is July 1, 2016 through December 31, 2017, as stipulated in Agreement Section 8.2.6. Over the review period, R3 found minor discrepancies in tonnage reporting and billings, which have a correspondingly minor effect on billing amounts and tonnage reporting. R3 also found that Burrtec met its diversion requirement during the review period, and that some routes serving Rancho Cucamonga customers do cross jurisdictional boundaries. R3 found minor discrepancies in franchise fee payments which are in the City's favor. R3 recommends that the City consider taking the following actions: Request that Burrtec formally request permission from the City to cross jurisdictional boundaries in routing, including a description of and support for the allocation methodology proposed to be used for each route, and the frequency of adjustment for that methodology. The routes which currently cross jurisdictional boundaries are Routes 561, 20, 28, and 460. Page 219 Ms. Linda Ceballos April 22, 2019 Page 2 of 2 2. Request that Burrtec stop including in monthly reports to the City some incidental material more accurately classified as self -haul; specifically, commercial buy-back material, street sweeping tons, and the commercial floor -sort material. The City may receive information that supports the classification of this incidental material as credited to the hauling company, but R3 did not. 3. Request that Burrtec completes a route audit according to the provisions of the Agreement Section 4.11. 4. Add additional approved rates in the upcoming rate -setting process for customers wishing to subscribe to a level of service not included in the approved rates. We appreciate the opportunity to complete this audit on behalf of the City. Should you have any questions regarding our methodology or findings, or need any additional information, please contact me by phone at (510) 647-9674 or by email at rradford@r3cgi.com. Sincerely, R3 CONSULTING GROUP Rose Radford I Project Manager Page 220 The City of Rancho Cucamonga I Diversion and Billing Review I FINAL Table of Contents Table of Contents Review of Waste Generation and Diversion Reporting..........................................................1 Methodologyand Findings.................................................................................................1 Diversion Requirement Was Met........................................................................................6 Some Routes Cross Jurisdictional Boundaries....................................................................7 Recommendations.............................................................................................................. 7 Review of Billing Completeness..............................................................................................9 Review of Billing Accuracy....................................................................................................11 Review of Franchise Fees Paid..............................................................................................15 Appendices 1 Parcels Without Service 2 Rates [Z3 Page i of ii Page 221 The City of Rancho Cucamonga I Diversion and Billing Review I FINAL Page ii of ii Page 222 The City of Rancho Cucamonga I Diversion and Billing Review I FINAL Review of Waste Generation and Diversion Reporting Methodology and Findings Generally, R3 found that Burrtec's accounting systems for tonnage reporting are complex, detailed, and interconnected among the hauling unit's franchises and the tonnages consolidated at West Valley Material Recovery Facility (MRF), the transfer station used by Burrtec. Because of this complexity, a review of the accuracy of Burrtec's tonnage reporting necessitated a review of the entire hauling operation as well as the transfer station, and information was not provided by Burrtec for most of the related operations that are not strictly covered by the Agreement. Burrtec has been responsive and provided data that allows review of the tonnages collected in Rancho Cucamonga; however, incidental amounts of material are collected and reported that were not able to be fully verified. As the reporting methodology is complex, R3 prepared a flow chart to help explain how the monthly reports are prepared by Burrtec. It is provided as Figure 1, below. The flow chart, the base data provided by Burrtec, our review methodology, and our findings are explained in more detail in the narrative below. The numbering in the flow chart corresponds to the descriptions in the narrative. Figure 1: Flow Chart Describing Monthly Report and Documentation Provided 2 & 3. Weight Tickets 4a & b. Allocations by route for secto , jurisdiction 4c. Tonnage Reported by } 4e. Yard Allocation Sector, Jurisdiction ("T -bin") Adjusted by... 4d. Commercial floor -sort 4f. Street Sweeping 4g. Bulky Item } Greenwaste + Data Total Tons in Monthly Report Disposal in Monthly Diversion in Monthly Report } Report X 4h. Residual by Material Stream Complete back-up providec: Net Diversion Tans Incomplete back-up prav'icec / Total Tons in Monthly Report Diversion Rate [Z3 Page 1 of 16 Page 223 [Z3 Page 2 of 16 The City of Rancho Cucamonga I Diversion and Billing Review I FINAL R3 reviewed reasonableness and accuracy of tonnage reporting by performing the following steps, which are also indicated in the diagram above: 1. Analyzed Burrtec's monthly Waste Generation and Diversion Reports and identified months that contain anomalies (discrepancies and/or unusual fluctuations) in reporting. August 2017 was selected for the detailed audit as a month with 8% higher total tonnage reported than the average month in 2017. 2. Requested a detailed weight ticket record from Burrtec for August 2017, as well as randomly selected months of March and November 2017. 3. Used a sample size calculator and a random number generator to establish a statistically significant sample size that was pulled and tested on site. Burrtec's weight ticket tracking system contains around 5,000 weight tickets per month. The weight ticket record contains a variety of information including route number, the destination facility (which is usually the West Valley MRF, which is the transfer station used by Burrtec to transfer most material hauled in Rancho Cucamonga). R3 sampled a statistically significant sample of one month's worth of weight tickets which emulates the true population (the full year). Given that the full population size is nearly 60,000, the average number of weight tickets in one year, we selected a sample size of 96 weight tickets to ensure a 95% confidence level and a +/- 10 tons confidence interval. R3 randomly selected five different dates to test, with a total sample set of 100 weight tickets. The dates pulled are as follows: 8/3/2017 8/11/2017 8/16/2017 8/21/2017 8/28/2017 R3 pulled weight tickets for the dates listed and compared the values of the tonnages in the source documentation to the tonnages on the weight tickets. We found no anomalies between the physical weight tickets and the weight ticket record during the weight ticket sampling conducted on-site on February 20, 2019. No adjustment to monthly tonnage reporting is necessary. 4. Requested additional information that was needed to tie the weight ticket record to the monthly reporting. Burrtec applies several adjustments to the weight ticket tonnages in their reports to each jurisdiction served by the hauling division (which also includes the franchises of Upland and Fontana, as well as some non -franchised customers, mainly on-call debris boxes). These adjustments include the following: 4a. Allocation of weight ticket tonnages by sector and by franchise where applicable. An allocation by franchise was only needed for a few routes, including, Route 561, which is a commercial food waste route that is shared between Rancho Cucamonga, Upland, and Fontana. Please see a more detailed discussion of this matter in the dedicated section below. i. The hauler represented that the tonnages for each weight ticket were allocated according to two different methodologies, depending upon whether the route was residential or commercial. Page 224 The City of Rancho Cucamonga I Diversion and Billing Review I FINAL For single-family residential routes, which sometimes are shared with multi -family residential, the routes are allocated by number of customers (ex. Route 492, which serves 3% multi -family residential customers, and 97% single-family residential customers). For commercial/multi-family customers, the route is allocated by volume served (ex. Route 43, which is a route shared among multi- family and commercial customers, and some schools). R3 finds that this allocation methodology is sound and reasonable. iii. Although we were not able to analyze the subscription data for the route allocations provided by Burrtec for November 2017 (as subscription data for November 2017 was not available; see "Review of Billing Accuracy", below) we compared the route allocations provided for January — March 2019 to the subscription data provided for January 2019 in order to assess accuracy of the allocation methodology. While we were able to re-create allocations that were generally similar to the allocations provided by Burrtec, none of the allocations we calculated matched Burrtec's provided allocations exactly. iv. R3 recommends that the City require that Burrtecformally request City approval for the allocation methodology used, including a written description of the methodology used to allocate tonnages collected by routes that collect material from more than one sector, or franchise. 4b. Examined weight ticket record in "dump" system. After allocation of the weight ticket tonnages by sector and franchise, the weight ticket tonnage is "split" into two or more line items in Burrtec's "dump" system. R3 was only provided the parts of the "dump" system that relate to reported tonnages for Rancho Cucamonga. The allocations provided by Burrtec were reflected in the tonnage reporting. 4c. Tied the itemized weight ticket record, which was provided by Burrtec post - allocation by franchise and material type, to the monthly report for August 2017 with two exceptions. ■ A weight ticket was reported as mixed waste processing in the hauler's weight ticket record, but was re -coded as recycling based upon information provided by the MRF. Burrtec provided digital record of the re -coding for that load, which supports the monthly report's tonnages. No adjustment is necessary. ■ No roll -off tickets were coded as "transformation"; Burrtec provided an itemized list of the roll -off loads that were sent to transformation. No adjustment is necessary. 4d. Assessed "commercial floor -sort" material reporting. This material is added as diverted material to the diversion reporting. "Commercial floor -sort" material is recyclables that are sorted from garbage on the floor of the MRF and [Z3 Page 3 of 16 Page 225 [Z3 Page 4 of 16 The City of Rancho Cucamonga I Diversion and Billing Review I FINAL allocated to each of Burrtec's jurisdictions according to their relative contribution of the material sorted. Generally, the City receives credit for 2/3 of the material recovered via floor -sorting at the MRF and coded to Ontario or Burrtec-Chino. The City receives 100% credit for the material sorted on the floor and coded to Rancho or Yukon (an old hauling division name). Finally, in October 2016, March 2017, and April 2017, the MRF floor sort material was not reported on Burrtec's monthly reports; Burrtec has added these diversion tons into their monthly reports in equal amounts over a six-month period to correct for the missed material. The entire amount of the commercial -floor sort material (calculated as described above) is deducted from the disposal tons, and added into diversion tons. While Burrtec provided a monthly summary of the MRF's report showing total tons diverted by material type from the floor - sort, R3 did not examine any back-up information that supports that summary report. The commercial floor -sort material comprises of 2% of total reported tonnage during calendar year 2017. No adjustment is necessary. 4e. Assessed "yard bin" material. Some material is disposed from the equipment yard and allocated to the jurisdictions served by the hauling division. This material is alternatively referred to as "yard bin" and "T -bin." R3 received a summary table that showed the total tonnages collected per material category reported in the monthly report, and the % allocation for the City and the other jurisdictions allocated diversion credit for this material. In August 2017, the City received 38.55% of the total yard bin tons; of the 73.39 tons reported, 54.69 tons were reported as disposal and credited against Burrtec's diversion. The total tons are minor, at 0.34% of tons in August 2017. No adjustment is necessary. 4f. Assessed street sweeping tons. Street sweeping tons are added as diverted green waste to the monthly report; Burrtec tracks this material in a separate system, but receives diversion credit for this material in the monthly report. Burrtec provided back-up for the tons collected in August 2017. No adjustment is necessary. 4g. Assessed Bulky Item collection tons. Bulky item collection tons are added into the monthly report, and Burrtec was able to provide a detailed accounting of bulky item collection amounts including dispatch notes to support the tonnages reported in the monthly reports. The majority of this material is disposal, although Burrtec does receive credit for small amounts of e -waste, tires, white goods, and scrap metal that's recovered from bulky item collection services. No adjustment is necessary. 4h. Assessed diversion rate reported in monthly reports. Per the Agreement's requirements, Burrtec calculates its diversion rate in monthly reports after deducting residuals. Burrtec provided a description of their process for conducting these waste characterizations as follows: "Random loads are set aside through the course of a week to be processed (residential and commercial are processed separately on different days); "The loads are set aside from the balance of the material for processing; "The sort line/bunkers are cleared and emptied of any material; and Page 226 The City of Rancho Cucamonga I Diversion and Billing Review I FINAL "The material is run across the line and each commodity is weighed. "This establishes the characterization that will be in place until the next characterization is done." It should also be noted that Burrtec does complete a separate waste characterization for each item on the list of diverted tonnages in the monthly report, and the waste characterization results were provided in a separate document to R3 for August 2017. R3 confirmed that each residual amount reported in the detailed waste characterization report tied the monthly report residual amounts. No adjustment is necessary, because for each residual amount reported in the monthly report, R3 confirmed that one of the following applied: ■ Burrtec provided back-up waste characterizations for nearly all of the residuals included in the report. ■ No waste characterization was provided, but no tonnages were reported (waste characterization would not be possible with no material collected). ■ For a few, residual amounts in the report is based on a verbal statement from the operator of the facility (green waste and street sweeping based on statement by West Valley MRF's Compost Facility; transformation and C&D processing based on operator statements; etc.). ■ In several of the routes, there is a percentage allocation for Area Code 57, Schools — Chaffey HS District. However, this area code and jurisdiction are not included in the detailed dump tickets, because Chaffey is not part of the Rancho Cucamonga franchise; tons collected at Chaffey HS District are not reported in the monthly reports to the City. According to the District's website,' "The Chaffey Joint Union High School District serves the communities of Ontario, Montclair, Rancho Cucamonga, and portions of Fontana, Upland, Chino, and Mount Baldy." It is common practice for some large school district to hold separate franchise agreements with haulers. Tons collected at all other schools in Rancho Cucamonga are reported in the monthly reports. Therefore, R3 finds that not reporting Chaffey High School District tonnages in the City's monthly reports is appropriate; no adjustment is necessary. ■ Burrtec provided an itemized report supporting the reported street sweeping tons for the selected audit month of August 2017. No adjustment is necessary. 1 Full text available at the following web address: https://cmuhsd-ca.schoolloop.com/aboutthedistrict fZ3 Page 5 of 16 Page 227 [Z3 Page 6 of 16 The City of Rancho Cucamonga I Diversion and Billing Review I FINAL During the course of our review of the selected month, August 2017, R3 was able to positively affirm that Burrtec is following the basic requirements of the Agreement regarding calculation of their diversion rate, including: ■ No self -haul tonnages were included in the report, which is in alignment with Agreement Section 4.14.1. However, Burrtec did account for small incidental tonnages that could be considered hauled by another hauler or a member of the public; most significantly, the commercial buy-back material, the street sweeping tons, and (potentially) the commercial floor -sort material. The amounts are incidental; City option to request that these tons are removed. ■ Diversion by percentage is correctly calculated by taking the total diverted tons over the total hauled tons in each of the review months. No adjustment is necessary. R3 did not examine and is not able to make findings about the accuracy of the following: ■ The tonnage reported by AB 939/CalRecycle reporting program codes. ■ The accuracy of the diverted tonnage and revenue reported in the recyclable materials marketing reports; while Burrtec did provide detailed waste characterizations for residential, multi -family, and commercial customers by month for August 2017, the data did not include sufficient information to tie out the monthly report. This verification could be included in a future audit, if desired by the City. ■ The accuracy of the recording system for incidental, small -quantity materials reported in monthly reports, such as Christmas Light Collection data. Diversion Requirement Was Met R3 reviewed Burrtec's monthly reports to the City for the review period and identified a few months where the diversion requirement was not met. Section 4.14 of the Agreement requires that the diversion requirement be achieved over the entire review period of July 1, 2016 to December 30, 2016. Burrtec did achieve the required 30% diversion. Table 1 on the next page shows the net diversion as reported by Burrtec in each month of the review period. It should be noted that while the diversion achieved by Burrtec has shown a steady rate of increase since the contract's renewal in June 2016, and is generally in line with diversion rates for similar communities in the City's area, diversion still shows significant potential for improvement. In other words, better diversion performance is possible. Table 1: Diversion by Month During Review Period 2016 July 29.44% August 31.17% September 29.90% October 29.64% November 29.86% December 27.01% 2017 January 1 27.39% Page 228 The City of Rancho Cucamonga I Diversion and Billing Review I FINAL February 29.12% March 34.17% April 30.91% May 30.94% June 31.64% July 33.48% August 32.95% September 33.31% October 33.06% November 34.07% December 36.82% Total for Period Total 31.41% Some Routes Cross Jurisdictional Boundaries Route 561 is a dedicated food waste route that serves Rancho Cucamonga, Upland, and Fontana. According to Agreement Section 4.10, sharing routes among jurisdictions is not allowed unless the City approves the allocation methodology beforehand; R3 recommends that the City inform Burrtec that they wish to review the allocation methodology in use if Burrtec has not already requested permission from the City. It should be noted that it is common for dedicated routes to be shared among franchises to make collection more cost- effective, especially for a new program like food waste. If the route is not shared among franchises, the truck would likely be required to deliver collected material to the transfer station before the truck is full, which would result in additional traffic and emission impacts. As subscribership to this program increases, a dedicated route for each city may eventually be more efficient due to increased volume of collected material. Table 2, below, shows the subscribership to the shared food waste route. Table 2: ROUTE 561 Subscribership JURISDICTION Count CY/week %ALLOCATION Upland 51 116 27% Rancho Cucamonga 101 246 57% Fontana 76 73 17% TOTAL 228 436 100% In addition to Route 561, there are three routes that serve mainly neighboring cities, but also serve a few schools that are reported as Rancho Cucamonga schools. This includes Route 20 (at 3% allocation and 14.56 tons collected in August 2017 for the City), 28 (at 4% allocation and 20.6 tons in August 2017 for the City), and 460 (at 1% allocation and 1.49 tons in August 2017 for the City). The amounts and allocations are minor. Burrtec has explained that these routes serve Rancho Cucamonga schools for the purpose of routing efficiency. Recommendations R3 recommends that the City consider the following (next page): fZ3 Page 7 of 16 Page 229 The City of Rancho Cucamonga I Diversion and Billing Review I FINAL Request that Burrtec formally request permission to cross jurisdictional boundaries, including a formal description of the allocation methodology proposed to be used for each route and the frequency of adjustment for that methodology. The routes in question are Route 561, 20, 28, and 460. Consider informing Burrtec that they should cease including some incidental material currently reported in monthly reports submitted to the City which is more accurately classified as self -haul; specifically, commercial buy-back material, the street sweeping tons, and the commercial floor -sort material. The City may receive information that supports the classification of this incidental material as credited to the hauling company, but R3 did not. [Z3 Page 8 of 16 Page 230 The City of Rancho Cucamonga I Diversion and Billing Review I FINAL Review of Billing Completeness Methodology and Findings R3 requested information from the City, as well as Burrtec, to confirm that the boundaries of the City's jurisdiction are accurately reported in Burrtec's subscription system. This review was warranted specifically because the same hauler unit serves two cities on either side of Rancho Cucamonga — Fontana and Upland. The review was complicated by Burrtec's reluctance to disclose any information that would relate to billing information for customers that are not covered under the Agreement. R3 was able to review the items described in the list below: ■ Account data for the only route (Route 561) that was reported by Burrtec to be shared among jurisdictional boundaries. Our findings are described in more detail in the prior section of this report. ■ Route maps for routes serving Rancho Cucamonga. These route maps only encompassed the boundaries of Rancho Cucamonga (even the maps for Route 561 did not show the route leaving the boundaries of the City, although Burrtec had already identified that route as doing so). The maps were determined not to be relevant to the question of determining whether routes cross jurisdictional boundaries. ■ Account data for all accounts identified by Burrtec as being related to the City's franchise. The account data did not include any accounts with a service address in a city other than Rancho Cucamonga. It also included some parcel information, but parcel information was not included for most of the accounts. The parcel information therefore was not useful in comparing Burrtec's account data to the parcel listing by the City. ■ The parcel listing by the City contains a number of parcels that may share garbage service, may be currently vacant, or may have a slightly different address than the address used by the customer to set up service with Burrtec. It was determined that a review that compared the parcel data provided by the City and the account data provided by Burrtec would result in a very high number of "false positives" that are not actually accounts that were mis-coded to another franchise, and for which the verification process by the hauler would be excessively burdensome. R3 has provided a full list of the parcels that do not have garbage service as Exhibit 1 to this report. ■ Route allocations that are generated by Burrtec on a monthly basis using GIS mapping software. R3 was not able to completely affirm the exact methodology used, but Burrtec represented for single-family residential routes, the routes are allocated by number of customers; and for commercial/multi-family customers, the route is allocated by volume served. Burrtec did provide a full listing of all routes that serve Rancho Cucamonga as well as its neighbors. R3 has determined that this route allocation data should be sufficient for the purpose of affirming that routes are appropriately allocated among the various franchises. Our findings are described in the prior section of this report, "Some Routes Cross Jurisdictional Boundaries." [Z3 Page 9 of 16 Page 231 The City of Rancho Cucamonga I Diversion and Billing Review I FINAL It should also be noted that Burrtec staff represented that when a new customer sets up an account, the customer service representative does check to be sure that the account is coded to the correct franchise as a part of the normal process of setting up an account. Recommendation R3 has noted that per Agreement Section 4.11, the City has the right to request that Burrtec conduct a route audit at least every three years. During this review, R3 requested the results of a route audit that may have been conducted by Burrtec, but Burrtec represented that the City has not requested for them to complete a route audit. If Burrtec completes a route audit according to the provisions of the Agreement Section 4.11, the results of such an audit will help further assure the City of the accuracy of Burrtec's customer account records. [Z3 Page 10 of 16 Page 232 The City of Rancho Cucamonga I Diversion and Billing Review I FINAL Review of Billing Accuracy Methodology and Findings R3 reviewed Burrtec's billing to it customers served under the Agreement to determine if ratepayers were charged correctly for services provided by Burrtec during the review period, July 1, 2016 through December 31, 2017. In September 2018, Burrtec switched from its previous billing system to its current system. Burrtec was not able to provide customer subscription data or charges in Excel format for the period prior to the billing system change. As an alternative, R3 reviewed the subscription records exported from the new billing system for January 2019, which was the most recent month available. The rates charged in January 2019 were compared to the rates for service approved by the City effective July 1, 2017. For this review, R3 compared the rates for service charged by Burrtec to the approved rates by undertaking the following steps for the review month of January 2019: ■ Compared subscription data to approved rates. ■ Compared billings to subscription data. ■ Compared payments recorded by Burrtec to billings. ■ Compared gross revenues recorded by Burrtec to historical gross billings reported to verify accuracy. In summary, R3 found: ■ Burrtec's subscription record matched approved rates, with a few exceptions (detailed below): o Burrtec is charging some customers rates that are not City -approved but are based on other approved rates. For instance, residential bin rates (likely for multi -family customers) do not exist for 1.5 CY, 2 CY, or 4 CY containers. Burrtec used commercial bin rates for these customers. o Burrtec is charging a small number of rates that are not currently City - approved. For instance, there is one commercial customer with 4 CY trash service seven times a week. This does not have a code in the City -approved rate sheet. ■ Burrtec is correctly billing customers according to the rates reflected in the subscription data. ■ Burrtec is recording payments that reflect Burrtec's billing record. ■ Itemized statement of payments is similar in magnitude to gross revenues reported during the review period, at $2,790,869 in January 2019 and $1,857,756 in February 2019. In the vast majority of cases, Burrtec is correctly charging its customers City -approved rates. R3 provided the findings of this audit to Burrtec and asked for the company's response regarding the customers charged rates that were not approved or using another approved rate code. Burrtec responded to these questions promptly and resolved the more unusual rates fZ3 Page 11 of 16 Page 233 [Z.5 Page 12 of 16 The City of Rancho Cucamonga I Diversion and Billing Review I FINAL reported through site visits. Table 3, below, presents Burrtec's responses and R3's suggested action for each of the non -approved rates. For detailed information regarding the rates Burrtec charged compared to the current rates in effect, please see Exhibit 2 to this report. Table 3: Summary of Non -Approved Rates Charged to Customers by Burrtec and Burrtec's Responses Service Burrtec Error Reason Burrtec's Response Suggested Description Rate Action Not an approved rate, but City rates are for a 3yd bin only for residential Resi-Trash-1.5y- using similar approved customers. Customer requested other sizes and Create new Bin -1x $117.14 rate commercial rates were used. rate Not an approved rate, but City rates are for a 3yd bin only for residential Resi-Trash-2y- using similar approved customers. Customer requested other sizes and Create new Bin -1x $132.53 rate commercial rates were used. rate Not an approved rate, but City rates are for a 3yd bin only for residential Resi-Trash-2y- using similar approved customers. Customer requested other sizes and Create new Bin -2x $205.66 rate commercial rates were used. rate Not an approved rate, but City rates are for a 3yd bin only for residential Resi-Trash-2y- using similar approved customers. Customer requested other sizes and Create new Bin -3x $279.10 rate commercial rates were used. rate Not an approved rate, but City rates are for a 3yd bin only for residential Resi-Trash-4y- using similar approved customers. Customer requested other sizes and Create new Bin -1x $191.75 rate commercial rates were used. rate Not an approved rate, but City rates are for a 3yd bin only for residential Resi-Trash-4y- using similar approved customers. Customer requested other sizes and Create new Bin -2x $311.15 rate commercial rates were used. rate Not an approved rate, but City rates are for a 3yd bin only for residential Resi-Trash-4y- using similar approved customers. Customer requested other sizes and Create new Bin -3x $430.28 rate commercial rates were used. rate Not an approved rate, but City rates are for a 3yd bin only for residential Resi-Trash-4y- using similar approved customers. Customer requested other sizes and Create new Bin -4x $549.34 rate commercial rates were used. rate Not an approved rate, but City rates are for a 3yd bin only for residential Resi-Trash-4y- using similar approved customers. Customer requested other sizes and Create new Bin -6x $787.71 rate commercial rates were used. rate N/A; Com -Trash -6y- It is a 4yd compactor for trash (confirmed by site charged BinComp-6x $1,365.58 Not charged correctly visit). Rate charged is correct for a 4yd 6x. correctly Confirmed by site visit, grandfathered food waste Com-Rec-3y-Bin- account, sending sales team out to review and modify Burrtec 1x -Food Waste $193.05 Not an approved rate the bin size. corrected Com-Rec-95g- Not an approved rate, but Barrel -lx- using similar approved Create new Green Waste $3.79 rate Confirm by Site Visit that it is Green Waste. rate Not an approved rate, but Com-Rec-3y-Bin- using similar approved Create new 1x -Green Waste $151.13 rate Confirm by Site Visit that it is Green Waste. rate Not an approved rate, but Com-Rec-3y-Bin- using similar approved Create new 3x -Green Waste $317.24 rate Confirm by Site Visit that it is Green Waste. rate Com -Trash -4y- Reviewed list provided for 01/19 the 4yd trash 7x is Create new Bin -7x $119.32 Not an approved rate being charged $119.32 (for the 7th day). rate Resi-Rec-60g- 60gal and 65gal are interchangeable terms. There is no Barrel -lx- physical difference between the two. We will fix the Burrtec Commingle $ - Not an approved rate description to reflect 65 -gal to avoid future confusion. corrected Page 234 The City of Rancho Cucamonga I Diversion and Billing Review I FINAL In addition to residential and commercial accounts, billed bimonthly and monthly respectively, Burrtec bills customers for debris boxes and compactors on an on-call basis. For this review, R3 chose one random customer identification number pulled from the January 2019 customer transaction list for each of the debris box and compactor rate codes and asked Burrtec to provide an invoice confirming the amount billed to the customer. Burrtec provided invoices for the chosen customers and R3 confirmed that the debris box and compactor rates were charged to customers correctly. The Agreement allows the City to expand the audit further if the results of this audit show Burrtec has incorrectly billed 2% or more of its customers. Upon completion of this audit, R3 found Burrtec to be incorrectly billing about 0.29% of customers for the January 2019 billing period. In summary, R3 has found that Burrtec's billing accuracy is high, with errors occurring in about 0.29% of transactions. Recommendation In some cases (as given in Table 3, above), Burrtec is charging a rate that is not City -approved. City may consider adding some additional approved rates in the upcoming rate -setting process for customers that wish to subscribe to a level of service not included in the approved rates. [Z3 Page 13 of 16 Page 235 The City of Rancho Cucamonga I Diversion and Billing Review I FINAL Page 14 of 16 Page 236 The City of Rancho Cucamonga I Diversion and Billing Review I FINAL Review of Franchise Fees Paid Methodology and Findings R3 reviewed the franchise fees paid to the City by Burrtec for the review period from July 2016 to December 2017. Burrtec pays the City a franchise fee and a household hazardous waste (HHW) fee on a quarterly basis (on April 30, July 31, October 31, and January 31 of each year). If fees are not paid within 30 days of the due dates, then Burrtec is required to pay a penalty of 10% of the amount owed for the quarter. Franchise fees and the HHW fee are calculated on a basis of gross receipts that Burrtec receives each quarter. Gross receipts are defined in the Agreement as: "Any and all monies received from Billings, and compensation in any form, of Contractor or subsidiaries, parent companies or other Affiliates of Contractor, for the Collection and transportation of Solid Waste pursuant to this Agreement, including, but not limited to, Customer fees for Collection of Solid Waste, without subtracting Disposal fees, City fees or other fees or any other cost of doing business." Franchise fees are paid on 15% of all gross receipts each quarter. The HHW fee is assessed on 0.75% of gross receipts during the quarter. In addition to normal fee calculation and payment, Burrtec may be subject to an increase in franchise fee amounts from 15% of gross receipts to 17% of gross receipts in the event the hauler is not able to meet the diversion requirements stated in the Agreement. R3 reviewed the detailed documentation and summaries of gross receipts provided by Burrtec and was able to tie gross receipts to the amount reported to the City with minor variances as given in Table 4, next page. In summary, R3 has concluded that Burrtec: ■ Paid franchise fees based on reported gross receipts using the correct calculations ■ Reported gross receipts correctly in the fourth quarter of 2017 ■ Paid Household Hazardous Waste fee based on gross receipts using the correct calculations ■ Paid fees to the City on time for each of the payment quarters ■ Met the diversion requirements for the audit period and is not subject to the franchise fee increase described in Section 4.14 of the Agreement [Z3 Page 15 of 16 Page 237 The City of Rancho Cucamonga I Diversion and Billing Review I FINAL Table 4: Variance Between Gross Receipts Detail and Amounts Reported to City Div Code Service Type Q4 2017 Reported by Burrtec Q4 2017 Customer Detail Data Variance 62 Commercial $9,080.57 $9,825.86 -$745.29 136 Commercial $66,167.65 $65,422.36 $745.29 CC Commercial $162.35 $162.35 $0.00 CF Commercial $419,273.89 $419,273.89 $0.00 CR Commercial $1,423,652.26 $1,424,002.26 -$350.00 K5 Commercial $7,183.46 $0.00 $7,183.46 K8 Commercial $10,528.29 $11,782.80 -$1,254.51 KF Commercial $415,288.43 $414,614.19 $674.24 7C Residential $323.76 $323.76 $0.00 K2 Residential $656,139.32 $662,134.31 -$5,994.99 K4 Residential $1,351,798.17 $1,351,860.73 -$62.56 RR Residential $814,848.13 $814,685.57 $162.56 K3 Roll -off $178,120.38 $178,120.38 $0.00 RO Roll -off $747,609.38 $763,506.00 -$15,896.62 RT Roll -off $164,583.16 $144,726.01 $19,857.15 YT Roll -off $26,467.73 $26,467.73 $0.00 Grand Total $6,291,226.93 $6,286,908.20 $4,318.73 Percent Variance -0.07% Recommendation The City's franchise agreement stipulates if fees are underpaid by 2% or more, the scope of the audit may be expanded. The variance between Burrtec's actual gross receipts and what was remitted to the City for the calculation of franchise fees and HHW fees was approximately 0.07% in the City's favor. R3 recommends that the City take no further action on franchise fee accuracy for this review period. [Z3 Page 16 of 16 Page 238 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Trina Valdez, Management Analyst I SUBJECT: CONSIDERATION OF A CONTRACT WITH INTERNATIONAL LINE BUILDERS, INC. IN AN AMOUNT OF $700,588 PLUS A 10% CONTINGENCY FOR THE MAYTEN AVENUE ELECTRIC AND FIBER SUBSTRUCTURE BACKBONE AND CABLING. RECOMMENDATION: Staff recommends that the City Council: 1. Award and authorize the execution of a contract in the amount of $700,588, to the lowest responsive bidder, International Line Builders, Inc.; 2. Authorize the expenditure of a 10% contingency in the amount of $70,058; and 3. Authorize an appropriation in the amount of $770,646 to Account 1705303-5650/2020705-0 (Capital Projects/Line Extension-Mayten) from Municipal Utility Fund (Fund 705). BACKGROUND: RCMU is preparing to serve an existing development, XT Green located at 11600 Millenium Court, that will be exiting SCE to transfer their electric service to RCMU. In addition to this development, the City has obtained the necessary easements from two parcels for the future development of six warehouse buildings that will also be serviced by RCMU. In order to provide service to these developments, new electric and fiber distribution infrastructure needs to be constructed along Mayten Avenue including cabling on-site for XT Green. A portion of the cabling will be paid for by the applicant. ANALYSIS: A request for proposal was prepared and sent out to three pre -qualified vendors on June 4, 2019. On June 14, 2019 three (3) proposals were received for the project. Staff reviewed the proposals and finds International Line Builders, Inc. as the lowest responsive bidder. FISCAL IMPACT: An appropriation in the amount of $770,646 from the Rancho Cucamonga Municipal Utility Fund (Fund 705) to Account No. 1705303-5650/2020705-0 (Capital Projects/Line Extension-Mayten) is required to fully fund the project. COUNCIL GOAL(S) ADDRESSED: The expansion of RCMU's electric infrastructure continues to implement the City Council's goal for Mid Page 239 and Long Range Planning through careful planning of new utility service to new developments within RCMU's service area. Page 240 DATE: TO: FROM: INITIATED BY: SUBJECT July 17, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Jason C. Welday, Director of Engineering Services/City Engineer Eduardo Diaz, Assistant Engineer CONSIDERATION OF A REIMBURSEMENT REQUEST SUBMITTED BY PHELAN DEVELOPMENT FOR UNDERGROUNDING EXISTING OVERHEAD UTILITIES ALONG 6TH STREET RELATED TO DEVELOPMENT OF A WAREHOUSE AT THE NORTHWEST CORNER OF HERMOSA AVENUE AND 6TH STREET (CASE NO. DRC2016-00522) AND AN APPROPRIATION IN THE AMOUNT OF $15,500 FROM THE UNDERGROUND UTILITIES FUND (FUND NO. 129). RECOMMENDATION: Staff recommends that the City Council: 1. Approve the request for reimbursement for undergrounding existing overhead utilities along 6th Street related to development of a warehouse at the northwest corner of Hermosa Avenue and 6th Street (Case No. DRC2016-00522) submitted by Phelan Development; and 2. Authorize an appropriation in the amount of $15,500 from the Underground Utilities Fund (Fund 129). = o4KC] a@l1l"I Case No. DRC 2016-00522 was approved by the Planning Commission on January 25, 2017, for the construction of a 102,530 square foot warehouse building on 4.78 acres in the General Industrial (GI) District located at the northwest corner of Hermosa Avenue and 6th Street. This approval included conditions to underground existing overhead utilities (communications and electrical, except the 66kV electrical) on the project side of 6th Street beginning from the first pole on the east side of Hermosa Avenue to the first pole off-site west of the project boundary. Developers that are conditioned by the City to underground existing overhead utilities in connection with development projects may request reimbursement for the portion of the undergrounding cost that would be the shared responsibility with another property owner. Examples would include owners of adjacent properties when the limits of the undergrounding extend beyond the project's frontage or properties on the opposite side of the street. Reimbursement can take two forms depending on the timing of development on the other properties. If the other property was already developed and an in -lieu fee was deposited with the City by the other property owner as part of that development, the reimbursement may take place upon approval of the reimbursement request from those in -lieu fees on deposit. For cases where the other property has not paid an in -lieu fee, the approved reimbursement request will remain valid for a period of 10 years and future development of that property will be conditioned to reimburse for their portion of the actual costs of the undergrounding already performed. The developer Page 241 is required to request reimbursement upon acceptance of the improvements by the City Council. If the developer fails to submit for reimbursement within 6 months of the public improvements being accepted by the City, all rights of the developer to reimbursement terminate. The subject public improvements were accepted by City Council on November 21, 2018. The developer, Phelan Development, provided all requested documentation for utility underground reimbursement within the 6 -month time frame. ANALYSIS: The City has collected in -lieu fees from the development on the south side of 6th street which may be used to reimburse Phelan Development for a portion of the cost. A total of $30,720 was collected from the development on the south side of the street of which $15,488 is available for reimbursement under this request The remaining funds would be available for future undergrounding along the frontage of the property to the west of Phelan's project frontage. FISCAL IMPACT: Due to the nature of reimbursement requests in the utility undergrounding program, it is difficult to anticipate the budget requirements on an annual basis. Therefore, funds have not been included in the Fiscal Year 2019/20 Budget and appropriations from the Underground Utilities Fund (Fund No. 129) are requested on a case-by-case basis. An appropriation in the amount of $15,488 from Fund No. 129 into Account No. 11293035650/1026129-0 (Developer Reimbursements) is necessary to fund this reimbursement request. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal of Enhancing Premier Community status by ensuring construction of high quality public improvements. ATTACHMENTS: Description Attachment 1 - Vicinity Map Page 242 ATTACHMENT 1 Case No. DRC2016-00522 Fire station No, 2 HaYnP'�rest a Best west@ Heritage Ir [ourthouse � r — Devon St CIVIC Center Dr Rancho M Cerise5c Cucamonga a a m m Player St pid car St in Post Dffl FamilY Arrow Rte z = m Resource Center o n @ a Bell ft J Rancho V Post 8680 Cucamonga fer Middle School North Cucamonga Main 5t HL1111h0Id[ Ave AT anti: 8th st Acacia St n 7th Sr 7th 5L 7Th St ® A Christmas m House y 6th St = f �a 5th St m .ok Dr '° Trademark St J Deer Creek Channel Aloft .... . . � .. � .. ]D37jt � .. � .E%M7 a Curamonga-Guasti s Regional Park c Y a $ u biro Center F N Page 243 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Trina Valdez, Management Analyst I Ruth Cain, Procurement Manager SUBJECT: CONSIDERATION OF A TWO YEAR CONTRACT WITH SIEMENS MOBILITY, INC., IN THE TOTAL AMOUNT OF $100,000 FOR ANNUAL STREET LIGHT MAINTENANCE SERVICES. RECOMMENDATION: Staff recommends the City Council approve and authorize the execution of a two year contract in the total amount of $100,000 ($50,000 per fiscal year) to Siemens Mobility, Inc. for Annual Street Light Maintenance Services. BACKGROUND: In 2017, the City took ownership of approximately 15,700 standard concrete street light poles and 95 decorative concrete street light poles from Southern California Edison. The poles and light fixtures are managed by the Rancho Cucamonga Municipal Utility (RCMU). Staff identified the need to contract with a firm to provide routine maintenance services and quarterly night audits for the street lights to ensure reliable street lighting throughout the City. ANALYSIS: The scope of work will include but is not limited to diagnose and/or repair malfunction of light fixture, replacement of failed lamp fixture or photocell, repair loose wires, replacement of failed fuse, identify cause of light outage which may include incorrect voltage issue or electric outage, install house side shields, HPS to LED fixture replacement, pole tag install, replace and/or repair missing or damaged pole hand hole covers, replace damaged pull box covers, and identify RMA/warranty fixtures. The scope of work also includes providing quarterly street light night audits to check for outages and review street light operations. RCMU provided specifications to the Procurement Division for the Annual Street Light Maintenance Services. The Procurement Division prepared and posted a formal Request for Proposal (RFP) #19/20-001 to the City's automated procurement system. There were five (5) vendor responses received. After analysis of the lowest and most responsive bid, it has been determined to be in the City's best interest to recommend an award to Siemens Mobility, Inc. for the Annual Street Light Maintenance Services contract. All applicable solicitation documentation is on file in Planet bids and can be accessed through the City's website at www.CityofRC.us. Page 244 FISCAL IMPACT: First year funding of $50,000 has been budgeted in Fiscal Year 2019/20 from the General City Street Light Fund (Fund 150). COUNCIL GOAL(S) ADDRESSED: The proposed contract supports the City Council's goal of Public Safety by maintaining the reliability of the street lighting system. Page 245 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Eduardo Diaz, Assistant Engineer SUBJECT: CONSIDERATION OF AN IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITIES FOR PUBLIC IMPROVEMENTS RELATED TO THE MODIFICATION OF AN EXISTING WAREHOUSE LOCATED AT 9393 ARROW ROUTE (CASE NO. DRC2018-00139), SUBMITTED BY RLF II WEST, LLC. RECOMMENDATION: Staff recommends that the City Council: 1. Approve an Improvement Agreement for public improvements related to the modification of an existing warehouse located at 9393 Arrow Route (Case No. DRC2018-00139); and 2. Accept a cash deposit in lieu of Faithful Performance and Labor & Materials bonds. On April 3, 2019, the Planning Commission (Commission) approved Design Review Case No. DRC2018-00139 to construct on-site improvements to an existing industrial warehousing facility in the General Industrial (GI) district located at the southwest corner of Arrow Route and Helms Avenue at 9393 Arrow Route. This approval included conditions to construct certain public street improvements. ANALYSIS: The developer has submitted an Improvement Agreement and a cash deposit in lieu of a Faithful Performance and Labor & Materials bond to guarantee the construction of off-site improvements. The cash deposits are in the following amounts: Faithful Performance (Cash Deposit) $75,000 Labor and Material (Cash Deposit) $75,000 Copies of the agreement are available in the City Clerk's Office. FISCAL IMPACT: None. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal of Enhancing Premier Community Status by ensuring construction of high quality public improvements. Page 246 ATTACHMENTS: Description Attachment 1 - Vicinity Map Page 247 ATTACHMENT 1 Case No. DRC2018-00139 Virinity Klan Ualsa St a5 eaisa Sc n o ¢c Cand1 3 m� Cucamonga 4 °' � � a e Middle School y y m S � N .j Church St ➢ a' Church St 12578 otk St i7 Langston St d% Hemlock St Hemlock St Hemlock St J °i Cucamonga Ashford St valley water a ' r Norwick St n district " Tryon St a Ellen St a Kaiser Steel Do rset St m Museum Fire Station Stafford St ler of No. 2 nerce Haa`pshlre st Conifer Ln Lau a' — Devon $t ❑coon St v 3 Civic Center dr Rai _ cerise St nl cuca i v Po Placer St placer $t Knnotti St ti Fri—t St Calle Vejar Calle velar vrow Rte Family Rte x ®Arrow Resource 3 ClhtlY o q department of A Motor Vehicles City Carpo rate Yard Rancho VFW Post 868D Cucamonga Middle Sct10o1 North Cucamonga id SF Raliroad Main $t Btt) St Bth St Hurnc.ldt Aye a •� v r Ata $• 7th St 7th St 7th St m- Cameron St e Christmas E Alondra St s n House E[h St Golden Oak y x Park ra Page 248 DATE: TO: FROM: INITIATED BY: SUBJECT July 17, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Jason C. Welday, Director of Engineering Services/City Engineer Trina Valdez, Management Analyst I CONSIDERATION OF A TWO YEAR CONTRACT WITH SIEMENS MOBILITY, INC. IN THE TOTAL AMOUNT OF $400,000 FOR STREETLIGHT KNOCKDOWN SERVICES. RECOMMENDATION: Staff recommends the City Council approve the execution of a two year contract in the total amount of $400,000 ($200,000 per fiscal year) to Siemens Mobility, Inc. for Streetlight Knockdown Services. BACKGROUND: In 2017, the City took ownership of approximately 15,700 standard concrete street light poles and 95 decorative concrete street light poles from Southern California Edison. The poles and light fixtures are managed by the Rancho Cucamonga Municipal Utility (RCMU). Staff identified the need to contract with a firm to provide clean-up and replacement services for knocked down street lights in the City. ANALYSIS: The scope of work will include clean-up services when the knockdown incident occurs and installation of the replacement pole for knocked down street lights for all City -owned street lights. RCMU provided specifications to the Procurement Division for the Streetlight Knockdown Services. The Procurement Division prepared and posted a formal Request for Proposal (RFP) #19/20-002 to the City's automated procurement system. There were six (6) vendor responses received. After analysis of the lowest and most responsive bid, it has been determined to be in the City's best interest to recommend an award to Siemens Mobility, Inc. for the Streetlight Knockdown Services contract. All applicable solicitation documentation is on file in Planet Bids and can be accessed through the City's website at www.CityofRC.us. FISCAL IMPACT: First year funding of $200,000 has been budgeted in Fiscal Year 2019/20 from the General City Street Lights Fund (Fund 150). COUNCIL GOAL(S) ADDRESSED: The proposed contract supports the City Council's goal of Public Safety by maintaining the reliability of the street lighting system. Page 249 Page 250 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Trina Valdez, Management Analyst I SUBJECT: CONSIDERATION OF MULTIPLE CONTRACTS WITH PACIFIC UTILITY INSTALLATION, INC. IN AN AMOUNT OF $262,668 FOR RCMU CABLING EXTENSIONS. RECOMMENDATION: Staff recommends that the City Council: 1. Award and authorize the execution of a contract in the amount of $101,170 to the lowest responsive bidder, Pacific Utility Installation, Inc. for the Cadence Senior Living cabling project; 2. Award and authorize the execution of a contract in the amount of $70,750 to the lowest responsive bidder, Pacific Utility Installation, Inc. for the Day Creek Square Retail cabling project; 3. Award and authorize the execution of a contract in the amount of $62,750 to the lowest responsive bidder, Pacific Utility Installation, Inc. for the Day Creek Villas cabling project; 4. Award and authorize the execution of a contract in the amount of $27,998 to the lowest responsive bidder, Pacific Utility Installation, Inc. for the Premier Swim School cabling project; and 5. Authorize an appropriation in the amount of $262,668 to Account 1705303-5650/2019705-0 (Capital Projects/Cabling-Various Locations) from Municipal Utility Fund (Fund 705). BACKGROUND: RCMU is preparing to serve four new developments located at: 1. Cadence Senior Living located at the southwest corner of Haven Avenue and Church Street; 2. Day Creek Square retail pads located at the southwest corner of Day Creek Boulevard and Base Line Road; 3. Day Creek Villas located at Firehouse Court; and 4. Premier Swim School located at Haven Avenue and Town Center Drive. In order to serve these developments, new electric cabling infrastructure, including cables, connection and tranformers needs to be completed. These improvements will be paid for by the developers of each project. ANALYSIS: A request for proposal for each site was prepared and sent out to three pre -qualified vendors on June 4, 2019. On June 14, 2019 three (3) proposals were received for each project. Staff reviewed the proposals and finds Pacific Utility Installation, Inc. as the lowest responsive bidder for the above mentioned projects. Page 251 FISCAL IMPACT: An appropriation in the amount of $262,668 from the Rancho Cucamonga Municipal Utility Fund (Fund 705) to Account No. 1705303-5650/2019705-0 (Capital Projects/Cabling-Various Locations) is required to fully fund the project. COUNCIL GOAL(S) ADDRESSED: The expansion of RCMU's electric infrastructure continues to implement the City Council's Goal for Mid - and Long -Range Planning through the careful planning of new utility service to new developments within RCMU's service area. Page 252 DATE: TO: FROM: INITIATED BY: SUBJECT July 17, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Jason C. Welday, Director of Engineering Services/City Engineer Gianfranco Laurie, Senior Civil Engineer CONSIDERATION OF AN ADDITIONAL APPROPRIATION IN AN AMOUNT OF $104,340 FROM THE UNDERGROUND UTILITIES FUND (FUND 129) FOR THE ARROW ROUTE RULE 20 UTILITY UNDERGROUND PROJECT. RECOMMENDATION: Staff recommends that the City Council authorize an additional appropriation in an amount of $104,340 from the Utility Underground Fund (Fund 129) Fund Balance for the Arrow Route Rule 20 Utility Underground Project to cover supplemental costs related to trench restoration from undergrounding facilities owned by Charter Communications within portion of the Rule 20B program. BACKGROUND: On October 19, 2011, the City Council approved Resolution No. 11-170 forming Underground Utility District No. 2011-02 along Arrow Route from Bear Gulch Place to Archibald Avenue. Since that time, the City has been working with Southern California Edison (SCE), Charter Communications, and Frontier to underground the overhead utilities along the north side of Arrow Route from Bear Gulch Park to west of Archibald Avenue. Construction is underway and is expected to completed by late Summer of 2019. A vicinity map is included as Attachment 1. On November 7, 2018, the City Council authorized an appropriation in the amount of $125,000 from the Underground Utilities Fund (Fund 129) fund balance to underground facility lines owned by Charter Communications and to cover costs associated with construction inspection services for this project. Expenditures for undergrounding facility lines owned by Charter Communications have been paid but costs related to the trench restoration still remain unsettled. ANALYSIS: Funding for undergrounding projects falls into two categories, Rule 20A and Rule 20B. Rule 20A is funded from utility rate revenue and allocated to the City on an annual basis by SCE, whereas Rule 20B is funded by the local agency. This project consists of two parts, each funded through one of these two programs. For the Rule 20B segment of the project, the City is using utility undergrounding funds. The project was budgeted in the Fiscal Years 2016/17 and 2017/18 Capital Improvement Program. Fees have been paid to SCE and Charter Communications for undergrounding facilities lines with the exception of costs related to trench restoration for work proportioned in the Rule 20B segment. Charter Communications has submitted an invoice to the City for costs associated with trenching, asphalt pavement and concrete sidewalk repair as a result of the undergrounding facility lines. The invoice in the amount of $104,340 is ready to be processed for payment pending Engineering staff final review Page 253 and appropriation of funding to the project account. It has been determined that no other invoice from Charter Communications is anticipated for this project. FISCAL IMPACT: Expenditures for this project are estimated to be as follows: Expenditures Amounts Design Services (Butsko Utility) $5,600 Utility Expenses (SCE) $605,650 Inspection Services (Aufbau) $81,500 Construction Contract (KDC) $292,376 Utility Expenses (Charter) $192,840 Final Estimated Project Cost $1,177,966 Sufficient funds are available in the Utility Underground Fund (Fund 129) fund balance for this work. An appropriation in the amount of $104,340 from the Utility Underground Fund (Fund 129) fund balance into the following project account number is required to cover the trench restoration for Charter Communications within the portion of Rule 20B program. Account No. Funding Source Description Amount 11293035650/1777129-0 Utility Underground Fund (129) Arrow / Bear Gulch to W/O Archibald $104,340 COUNCIL GOAL(S) ADDRESSED: The underground utility project will result in the complete removal of the overhead utility lines and wood power poles thus improving the appearance along this stretch of Arrow Route, which addresses the City Council goal of Enhancing Premier Community Status in our region. ATTACHMENTS: Description Attachment 1 - Vicinity Map Page 254 ALMOND �3 3 W Z HILLSIDE RD. 18 Ju WILSON AVE. a 4vy BANYAN ST. ` o� 7u LEMON A � � � LEMON AVE ` HIGHLAND AVE ❑� HIGHLAND AVE ❑� _ x 4i I 19th Sf. � VICT 19th ST. a MO VI5TA ST. ONTE VISTA GGC, til p GSE+ < BASELINE AVE 7 x LME ROAD i PKWY z _tP Z UPLAND S 5 CHURCH Sf. J0 cY 1::A HILL v SAN BERNARDI RD C_ FOOTH LL BLVD. d 5 N0 CIVIC CENITR DR � ATTA7ENT 1 1 FAIRMONT ` gth y�, aem � JERSEY BLVD. � W FTRROMNAIN aim A T& S F 8th 8th STREET I� 7I > I I = 7th STREET = x Bth STREET m N PROJECT W} W J SITE 4th STREET CUCAMON OAUSTIPAR K ONTA. I-10 FREEWAY I N.T.S. CITY OF RANCHO CUCAMONGA in ARROW ROUTE UTILITY UNDERGROUND PROJECT N.T.S. 2 DATE: TO: FROM: INITIATED BY: SUBJECT: July 17, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Jason C. Welday, Director of Engineering Services/City Engineer Gianfranco Laurie, Senior Civil Engineer Ruth Cain, Procurement Manager CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENTS FOR FIVE-YEAR ON-CALL CIVIL AND TRAFFIC ENGINEERING DESIGN SERVICES. RECOMMENDATION: Staff recommends that the City Council approve the Professional Services Agreements (PSAs) with Aufbau Corporation, Kimley-Horn & Associates and HR Green Pacific Inc., to provide five-year on-call civil and traffic engineering design services and authorize the Mayor to sign the PSAs. (PSAs are on file with the City Clerk's Office). BACKGROUND: The Engineering Services Department current annual on-call engineering support services contract has expired as of June 30, 2019. Based on the projected workload, a new solicitation for on-call consulting services was assembled and distributed to qualified vendors. However, rather than having another one- year on-call consulting services contract, staff is recommending a five-year contract with a possibility of two one-year extensions under this agreement to more efficiently manage these services. Engineering staff provided a detailed Scope of Services to the Procurement Division for the purposes of establishing a qualified vendors list for a five-year on-call civil and traffic engineering design services on an as -needed basis for various capital improvement projects within the City. A formal Request for Proposals (RFP) / Statement of Qualifications (SOQ) #18/19-017 was posted and advertised in the City's electronic bidding system. ANALYSIS: In total, four hundred and ninety-eight (498) vendors were notified, sixty-eight (68) prospective proposers and nineteen (19) proposal responses were received. An evaluation committee was formed and the proposal responses were evaluated and rated in accordance with the criteria specified in the RFP/SOQ. The top three highest ranking firms were Aufbau Corporation of Glendale, CA, Kimley-Horn & Associates of Riverside, CA, and HR Green Pacific Inc., of Corona, CA. These three vendors were the highest rated among the proposals and staff has determined that they are able to meet the needs of the City based on their qualifications, experience, scope and fee schedule. As these consultant firms have other clients and may not be available from time to time, having multiple firms under contract allows the City flexibility in awarding services. Individual capital improvement projects requiring civil and traffic Page 256 engineering design services will be awarded on a rotating basis between the consulting firms and upon consultant availability. Staff has finalized proposed PSA's with Aufbau Corporation, Kimley-Horn & Associates and HR Green Pacific, Inc., and recommends award for these three vendors at this time. FISCAL IMPACT: For civil and traffic engineering design, services will be paid based on a fixed fee proposal with a cost breakdown for each task requested. Since each individual project requirement is different and cost will vary dependent on the work required, a proposal will be requested from the consulting firm along with an estimated cost. At that time, a requisition will be processed for the services using the account number(s) for the individual projects. The total cost for civil and traffic engineering design services for each individual project will not exceed the budgeted amount, unless previously authorized by the City Council. Further, compensation for each on-call consulting firm shall not exceed $500,000 per year without the City Council approval. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal of Enhancing Premier Community Status by ensuring high quality for On -Call Civil and Traffic Engineering Design Services for Capital Improvement Projects. Page 257 DATE: TO: FROM: INITIATED BY: SUBJECT: July 17, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Jason C. Welday, Director of Engineering Services/City Engineer Gianfranco Laurie, Senior Civil Engineer Ruth Cain, Procurement Manager CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENTS FOR FIVE-YEAR ON-CALL GEOTECHNICAL ENGINEERING AND MATERIAL SAMPLING/TESTING SERVICES. RECOMMENDATION: Staff recommends that the City Council approve the Professional Services Agreements (PSAs) with Leighton Group, Inc., Ninyo & Moore, and SCST, LLC to provide five-year on-call geotechnical engineering and material sampling/testing services and authorize the Mayor to sign the PSAs. (PSAs are on file with the City Clerk's Office). BACKGROUND: The Engineering Services Department current annual on-call soils and material testing services contract has expired as of June 30, 2019. Based on the projected workload, a new solicitation for on- call consulting services was assembled and distributed to qualified vendors. However, rather than having a one-year on-call consulting services contract, staff is recommending a five-year contract with a possible two one-year extensions under this agreement in order to more efficiently manage these services. Engineering staff provided a detailed Scope of Services to the Procurement Division for the purposes of establishing a qualified vendors list for a five-year on-call geotechnical engineering and material sampling/testing services on an as -needed basis for various capital improvement projects within the City. A formal Request for Proposals (RFP) / Statement of Qualifications (SOQ) #18/19-021 was posted and advertised in the City's electronic bidding system. ANALYSIS: In total, five hundred and three (503) vendors were notified, fifty-one (51) prospective proposers and fourteen (14) proposal responses were received. An evaluation committee was formed and the proposal responses were evaluated and rated in accordance with the criteria specified in the RFP/SOQ. The top three highest ranking firms were Leighton Group, Inc., of Rancho Cucamonga, CA, Ninyo & Moore., of Fontana, CA, and SCST, LLC of Riverside, CA. These three vendors were the highest rated among the proposals and staff has determined that they are able to meet the needs of the City based on their qualifications, experience, scope and fee schedule. As these consultant firms have other clients and may not be available from time to time, having multiple firms under contract allows the City flexibility Page 258 in awarding services. Individual capital improvement projects requiring geotechnical engineering and material sampling/testing services will be awarded on a rotating basis between the consulting firms and upon consultant availability. Staff has finalized proposed PSA's with Leighton Group, Inc., Ninyo & Moore, and SCST, LLC, and recommends award for these three vendors at this time. FISCAL IMPACT: For geotechnical engineering and material sampling/testing, services will be paid on a time and material basis in accordance with the schedule of fees and type of project. Since each individual project requirement is different and cost will vary dependent on the work required, a proposal will be requested from the consulting firm along with an estimated cost. At that time, a requisition will be processed for the services using the account number(s) for the individual projects. The total cost for geotechnical engineering and material sampling/testing services for each individual project will not exceed the budgeted amount, unless previously authorized by the City Council. Further, compensation for each on- call consulting firm shall not exceed $200,000 per year without the City Council approval. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal of Enhancing Premier Community Status by ensuring high quality for On -Call Geotechnical Engineering and Material Sampling/Testing Services for Capital Improvement Projects. Page 259 DATE: TO: FROM: INITIATED BY: SUBJECT: July 17, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Jason C. Welday, Director of Engineering Services/City Engineer Gianfranco Laurie, Senior Civil Engineer Ruth Cain, Procurement Manager CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENTS FOR FIVE-YEAR ON-CALL DEVELOPMENT PLAN CHECK SERVICES. RECOMMENDATION: Staff recommends that the City Council approve the Professional Services Agreements (PSAs) with Bureau Veritas, Aufbau Corporation, and Transtech Engineers, to provide five-year on-call development plan check services and authorize the Mayor to sign the PSAs. (PSAs are on file with the City Clerk's Office). BACKGROUND: The Engineering Services Department current annual on-call plan check support services contract has expired as of June 30, 2019. Based on the projected workload, a new solicitation for on-call consulting services was assembled and distributed to qualified vendors. However, rather than having a one-year on-call consulting services contract, staff is recommending a five-year contract with a possible two one- year extensions under this agreement in order to more efficiently manage these services. Engineering staff provided a detailed Scope of Services to the Procurement Division for the purposes of establishing a qualified vendors list for a five-year on-call development plan check services on an as - needed basis for various capital improvement projects within the City. A formal Request for Proposals (RFP) / Statement of Qualifications (SOQ) #18/19-019 was posted and advertised in the City's electronic bidding system. ANALYSIS: In total, seven hundred and seventy-eight (778) vendors were notified, sixty-seven (67) prospective proposers and thirteen (13) proposal responses were received. An evaluation committee was formed and the proposal responses were evaluated and rated in accordance with the criteria specified in the RFP/SOQ. The top three highest ranking firms were Bureau Veritas, of Santa Ana, CA, Aufbau Corporation of Glendale, CA, and Transtech Engineers, of Chino, CA. These three vendors were the highest rated among the proposals and staff has determined that they are able to meet the needs of the City based on their qualifications, experience, scope and fee schedule. As these consultant firms have other clients and may not be available from time to time, having multiple firms under contract allows the City flexibility in awarding services. Development projects requiring plan check services will be awarded on a rotating basis between the consulting firms and upon consultant availability. Staff has finalized proposed PSA's Page 260 with Bureau Veritas, Aufbau Corporation, and Transtech Engineers, and recommends award for these three vendors at this time. FISCAL IMPACT: For development plan check, services will be paid based on a fixed fee proposal with a cost breakdown for each task requested. Since each individual project requirement is different and cost will vary dependent on the work required, a proposal will be requested from the consulting firm along with an estimated cost. Development plan check services will be funded from plan check fees collected based on the current Engineering Fee Schedule. Further, compensation for each on-call consulting firm shall not exceed $50,000 per year without the City Council approval. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal of Enhancing Premier Community Status by ensuring high quality for On -Call Development Plan Check Services for Development Projects. Page 261 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Alberto Espinoza, Interim Public Works Services Director Dean Rodia, Parks and Landscape Superintendent Paul Fisher, Management Analyst SUBJECT: CONSIDERATION TO APPROVE THE RENEWAL OF CONTRACT CO 17- 140 WITH MARIPOSA LANDSCAPES, INC. FOR LANDSCAPE AND IRRIGATION MAINTENANCE ON HAVEN AVENUE AND FOOTHILL BOULEVARD MEDIANS IN AN AMOUNT NOT TO EXCEED $325,920 FOR FY 2019/2020. RECOMMENDATION: Staff recommends the City Council approve Amendment No. 2 to contract CO 17-140 with Mariposa Landscapes, Inc. extending the term of the professional services contract to June 30, 2020, in an amount not to exceed $325,920 for FY 2019/2020, and an estimated contract value of $1,765,330 over the five years remaining on the contract; and authorize the City Manager to renew the contract annually. On June 21, 2017, the City Council accepted the bids received for landscape and irrigation maintenance on the Haven Avenue and Foothill Boulevard medians, and awarded contract CO 17-140 to Mariposa Landscapes Inc. The term of the contract is one year, with the option to renew in one-year increments for a maximum of seven years through June 30, 2024. Included in the contract is tiered pricing for Service Levels A through C as defined in the specifications. Currently all sites on the Haven and Foothill medians are maintained at Service Level B. If approved, Amendment 2 to contract CO 17- 140 will extend the term of the contract to June 30, 2020 with a 3.3% rate increase and no changes to the scope of work, service levels, or other terms and conditions. ANALYSIS: Mariposa Landscapes, Inc. has submitted a Letter of Intent expressing their desire to continue providing service to the City of Rancho Cucamonga during FY 2019/2020 with a 3.3% rate increase. The requested increase is consistent with the change in the Los Angeles - Long Beach - Anaheim Consumer Price Index (CPI -U) for April. In anticipation of a possible request by the contractor for a Consumer Price Index (CPI -U) increase adjustment in future years, Staff has prepared the chart below to show the estimated annual funding breakdown. Please note this is only an estimate and the amounts listed below could vary. Page 262 Est. Annual Prior Year Increase Fiscal Year Costs (4%) Total Costs Page 262 2019/2020 $ 325,920 2020/2021 $ 325,920 $ 13,040 $ 338,960 2021/2022 $ 338,960 $ 13,560 $ 352,520 2022/2023 $ 352,520 $ 14,110 $ 366,630 2023/2024 $ 366,630 $ 14,670 $ 381,300 Grand Total $ 1,765,330 Mariposa Landscapes, Inc. continues to provide service meeting the needs of the City as outlined in the contract documents. To that end, staff recommends the City Council approve the renewal of contract CO 17-140 effective July 1, 2019 and approve the spending limit of $325,920 for FY 2019/2020 and the estimated total contract value of $1,765,330 over the five years remaining on the contract. FISCAL IMPACT: The contract price is within the contract services budget line items in the approved budget for FY 2019/2020. COUNCIL GOAL(S) ADDRESSED: The item addresses the City Council's goal of enhancing premier community status in our region by maintaining safe and aesthetically pleasing parkway, paseo and median landscapes. ATTACHMENTS: Description Amendment 2 to CO 17-140 Page 263 Attachment 1 - Amendment 2 AMENDMENT NO. 2 to Professional Services Agreement (CO #17-140) between Mariposa Landscapes, Inc. (hereinafter Contractor) and City of Rancho Cucamonga (hereinafter "City") This Amendment No. 2 will serve to amend the Professional Services Agreement (hereinafter "Agreement"), CO# 17-140 to incorporate the following: Item 1: The term of the agreement is hereby extended to June 30, 2020 in an amount that shall not exceed $325,920 for routine maintenance and extra work during the period July 1, 2019 through June 30, 2020. Routine maintenance shall be performed at service level B per contract specifications. Said extension will be in accordance with contractor's letter of intent dated May 30, 2019, attached hereto as Exhibit A. This will be the third year of the agreement. Item 2: Increase monthly lump sum costs for routine maintenance and hourly rates for extra work by 3.3%. The new contract rates effective July 1, 2019 are attached hereto as Exhibit B. All other Terms and Conditions of the original Agreement CO# 17-140, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than July 8, 2019. The City will process both copies for signature and provide Contractor with one (1) fully executed copy of the Amendment. Mariposa Landscapes, Inc. I� Name Date Title By: Name Date Title (two signatures required if corporation) City of Rancho Cucamonga By: Name Date Title By: Name Title Date Page 264 M A R L A N D S C May 30, 2019 City of Rancho Cucamonga Public Works Services Department 14177 Frederick Street Rancho Cucamonga, CA 91730 Attn: Paul Fisher Exhibit A 1 P A P 0 S A E S I N C iubject: 2019-2020 Landscape Maintenance Contract Renewal for CO 17-140, C017-142, :017-143 and CO 18-030 Dear Mr. Fisher: This letter will serve as a formal request to extend our current landscape maintenance contract agreements for an additional year ending June 30, 2020. Mariposa would like to hereby request a 3.3% CPI based increase, to be equally applied to the current contract prices and extra work rates. This increase is based on the most recent publication for the month of April for the Los Angeles, Long Beach and Anaheim Index. If granted, the increase will become effective July 1, 2019. I would like to take this opportunity to thank you for allowing Mariposa Landscape, Inc. to provide quality landscape maintenance services to the City of Rancho Cucamonga. Sincerely, Antonio Karraa — Area Manager Mariposa Landscapes, Inc. antonio.karraa@mariposa-ca. com (626) 931 -6712 -cell <�19 TEL 800 • 794 • 9458 FAx 626 • 960 • 8477 www.mariposa-ca.com 6232 SANTOS DIAZ ST., IRWINDALE, CA 91702 • CA CONTRACTOR'S LIC # 592268 A, C-27, D-49 Our Core Values — Safety • Teamwork • Quality • Integrity Page 265 Exhibit 6 Vendor: Mariposa Landscapes Contract No: CO 17-140 Project: Landscape, Irrigation for Haven and Foothill Medians Subject: Pricing for Fiscal Year 2019-2020 with a 3.3% increase Quantity Unit Monthly Unit Cost Monthly Cost Annual Cost Haven and Foothill Medians Continuous Landscape Maintenance per Contract Specifications at Service Level A 385,928 SF $ 0.0431 $ 16,633.50 $ 199,602.00 Continuous Landscape Maintenance per Contract Specifications at Service Level B 385,928 SF $ 0.0386 $ 14,896.82 $ 178,761.84 Continuous Landscape Maintenance per Contract Specifications at Service Level C 385,928 SF $ 0.0370 $ 14,279.34 $ 171,352.08 Planting, Mulch and DG Unit Costs Unit Unit Cost Plant 5 Gallon Tree and Stake LS $ 40.76 Plant 15 Gallon Tree and Stake LS $ 128.68 Plant 1 Gallon Shrub LS $ 9.66 Plant 5 Gallon Shrub LS $ 21.45 Plant 1 Flat Ground Cover LS $ 30.03 Prep, Place and Grade Mulch LS $ 42.90 Prep, Place and Grade DG LS $ 86.86 Hourly Labor Rate Including Overhead Unit Unit Cost General Laborer HR $ 37.53 Irrigation Maintenance and Repair HR $ 51.48 Licensed or Certified Chemical Applicator HR $ 58.98 Tree Removal with Stump Grind Unit Unit Cost 0" to 3" LS $ 80.42 >3" to 12" LS $ 214.46 >12" to 24" LS $ 643.36 >24" to 36" LS $ 1,179.48 >36" LS $ 1,822.84 Tree Removal without Stump Grind Unit Unit Cost 0" to 3" LS $ 53.62 >3" to 12" LS $ 160.84 >12" to 24" LS $ 536.13 >24" to 36" LS $ 911.42 >36" LS $ 1,447.55 Stump Grind Only Unit Unit Cost 0" to 3" LS $ 21.45 >3" to 12" LS $ 53.62 >12" to 24" LS $ 134.04 >24" to 36" LS $ 284.15 >36" LS $ 455.71 6/12/2019, 2:47 PM Page 266 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Alberto Espinoza, Interim Public Works Services Director Dean Rodia, Parks and Landscape Superintendent Paul Fisher, Management Analyst SUBJECT: CONSIDERATION TO APPROVE THE RENEWAL OF CONTRACT CO 17- 142 WITH MARIPOSA LANDSCAPES, INC. FOR LANDSCAPE AND IRRIGATION MAINTENANCE ON GENERAL FUND, LMD 3A, AND LMD 313 PARKWAYS AND MEDIANS IN AN AMOUNT NOT TO EXCEED $1,276,730 FOR FY 2019/2020. RECOMMENDATION: Staff recommends the City Council approve Amendment No. 3 to contract CO 17-142 with Mariposa Landscapes, Inc. extending the term of the professional services contract to June 30, 2020, in an amount not to exceed $1,276,730 for FY 2019-2020, and an estimated total contract amount of $6,915,220 over the five years remaining on the contract; and authorize the City Manager to renew the contract annually. BACKGROUND: On June 21, 2017, the City Council accepted the bids received for landscape and irrigation maintenance on the General Fund, LMD 3A, and LMD 3B parkways and medians, and awarded contract CO 17-142 to Mariposa Landscapes, Inc. The term of the contract is one year, with the option to renew in one-year increments for a maximum of seven years through June 30, 2024. Included in the contract is tiered pricing for Service Levels A through C as defined in the specifications. Currently, landscape sites in LMD 3A and LMD 3B are maintained at Service Level A and General Fund sites at Service Level B. If approved, Amendment 3 to contract CO 17-142 will extend the term of the contract to June 30, 2020 with a 3.3% rate increase and no changes to the scope of work, service levels, or other terms and conditions. ANALYSIS: Mariposa Landscapes, Inc. has submitted a Letter of Intent expressing their desire to continue providing service to the City of Rancho Cucamonga during 2019/2020 with a 3.3% rate increase. The requested increase is consistent with the change in the Los Angeles - Long Beach - Anaheim Consumer Price Index (CPI -U) for April. In anticipation of a possible request by the contractor for a Consumer Price Index (CPI -U) increase adjustment in future years, Staff has prepared the chart below to show the estimated annual funding breakdown. Please note this is only an estimate and the amounts listed below could vary. Est. Annual Prior Year I Increase Page 267 Fiscal Year Costs (4%) Total Costs 2019/2020 $ 1,276,730 2020/2021 $ 1,276,730 $ 51,070 $ 1,327,800 2021/2022 $ 1,327,800 $ 53,120 $ 1,380,920 2022/2023 $ 1,380,920 $ 55,240 $ 1,436,160 2023/2024 $ 1,436,160 $ 57,450 $ 1,493,610 Grand Total $ 6,915,220 Mariposa Landscapes, Inc. continues to provide service meeting the needs of the City as outlined in the contract documents. To that end, staff recommends the City Council approve the renewal of contract CO 17-142 effective July 1, 2019 and approve the spending limit of $1,276,730 for FY 2019/2020 and the estimated total contract value of $6,915,220 over the five years remaining on the contract. FISCAL IMPACT: The contract price is within the contract services budget line items in the approved budget for FY 2019/2020. COUNCIL GOAL(S) ADDRESSED: The item addresses the City Council's goal of enhancing premier community status in our region by maintaining safe and aesthetically pleasing parkway, paseo and median landscapes. ATTACHMENTS: Description Amendment 3 to CO 17-142 Page 268 Attachment 1 - Amendment 3 Ulk IgoI 7► Ia01 UNIS] to Professional Services Agreement (CO #17-142) between Mariposa Landscapes, Inc. (hereinafter Contractor) and City of Rancho Cucamonga (hereinafter "City") This Amendment No. 3 will serve to amend the Professional Services Agreement (hereinafter "Agreement"), CO# 17-142 to incorporate the following: Item 1: The term of the agreement is hereby extended to June 30, 2020 in an amount that shall not exceed $1,276,730 for routine maintenance and extra work during the period July 1, 2019 through June 30, 2020. Routine maintenance shall be performed at Service Level A at LMD 3A and LMD 3B sites, and at Service Level B at General Fund Sites. Said extension will be in accordance with contractor's letter of intent dated May 30, 2019, attached hereto as Exhibit A. This will be the third year of the agreement. Item 2: Increase monthly lump sum costs for routine maintenance and hourly rates for extra work by 3.3%. The new contract rates effective July 1, 2019 are attached hereto as Exhibit B. All other Terms and Conditions of the original Agreement CO# 17-142, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than July 8, 2019. The City will process both copies for signature and provide Contractor with one (1) fully executed copy of the Amendment. Mariposa Landscapes, Inc. I� Name Date Title By: Name Date Title (two signatures required if corporation) City of Rancho Cucamonga By: Name Date Title By: Name Title Date Page 269 M A R L A N D S C May 30, 2019 City of Rancho Cucamonga Public Works Services Department 14177 Frederick Street Rancho Cucamonga, CA 91730 Attn: Paul Fisher Exhibit A 1 P A P 0 S A E S I N C iubject: 2019-2020 Landscape Maintenance Contract Renewal for CO 17-140, C017-142, :017-143 and CO 18-030 Dear Mr. Fisher: This letter will serve as a formal request to extend our current landscape maintenance contract agreements for an additional year ending June 30, 2020. Mariposa would like to hereby request a 3.3% CPI based increase, to be equally applied to the current contract prices and extra work rates. This increase is based on the most recent publication for the month of April for the Los Angeles, Long Beach and Anaheim Index. If granted, the increase will become effective July 1, 2019. I would like to take this opportunity to thank you for allowing Mariposa Landscape, Inc. to provide quality landscape maintenance services to the City of Rancho Cucamonga. Sincerely, Antonio Karraa — Area Manager Mariposa Landscapes, Inc. antonio.karraa@mariposa-ca. com (626) 931 -6712 -cell <�19 TEL 800 • 794 • 9458 FAx 626 • 960 • 8477 www.mariposa-ca.com 6232 SANTOS DIAZ ST., IRWINDALE, CA 91702 • CA CONTRACTOR'S LIC # 592268 A, C-27, D-49 Our Core Values — Safety • Teamwork • Quality • Integrity Page 270 Exhibit 6 Vendor: Mariposa Landscapes Contract No: CO 17-142 Project: Landscape, Irrigation for General Fund, LMD 3A and LMD 3B Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Quantity Unit MonthlyUnit Cost Monthly Cost Annual Cost General Fund Parkways and Medians Continuous Landscape Maintenance per Contract Specifications for Ground Cover at Service Level A 1,020,000 SF $ 0.0260 $ 26,520.00 $ 318,240.00 Continuous Landscape Maintenance per Contract Specifications for Turf at Service Level A 9,614 SF $ 0.0267 $ 256.69 $ 3,080.28 Total Cost at Service Level A Continuous Landscape Maintenance per Contract Specifications for Ground Cover at Service Level B $ 318,240.00 1,020,000 SF $ 0.0260 $ 26,520.00 Continuous Landscape Maintenance per Contract Specifications for Turf at Service Level B 9,614 SF $ 0.0263 $ 252.85 $ 3,034.20 Total Cost at Service Level B Continuous Landscape Maintenance per Contract Specifications for Ground Cover at Service Level C $ 292,536.00 1,020,000 SF $ 0.0239 $ 24,378.00 Continuous Landscape Maintenance per Contract Specifications for Turf at Service Level C 9,614 SF $ 0.0239 $ 229.77 $ 2,757.24 Total Cost at Service Level C Quantity Unit MonthlyUnit Cost Monthly Cost Annual Cost LMD 3A Parkways and Medians Continuous Landscape Maintenance per Contract Specifications for Ground Cover at Service Level A 6,050 SF $ 0.0355 $ 214.78 $ 161.54 $ 2,577.36 $ 1,938.48 $ 1,735.20 Continuous Landscape Maintenance per Contract Specifications for Ground Cover at Service Level B 6,050 SF $ 0.0267 $ 0.0239 Continuous Landscape Maintenance per Contract Specifications for Ground Cover at Service Level C 6,050 SF $ 144.60 Exhibit B, Page 1 of 3 6/12/2019, 4:56 PM Page 271 Exhibit 6 Vendor: Mariposa Landscapes Contract No: CO 17-142 Project: Landscape, Irrigation for General Fund, LMD 3A and LMD 3B Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Quantity Unit MonthlyUnit Cost Monthly Cost Annual Cost LMD 3B Parkways and Medians Continuous Landscape Maintenance per Contract Specifications for Ground Cover at Service Level A 299,831 SF $ 0.0267 $ 8,005.49 $ 96,065.88 Continuous Landscape Maintenance per Contract Specifications for Turf at Service Level A 12,713 SF $ 0.0267 $ 339.44 $ 4,073.28 Total Cost at Service Level A Continuous Landscape Maintenance per Contract Specifications for Ground Cover at Service Level B 299,831 SF $ 0.0263 $ 7,885.56 $ 94,626.72 Continuous Landscape Maintenance per Contract Specifications for Turf at Service Level B 12,713 SF $ 0.0263 $ 334.35 $ 4,012.20 Total Cost at Service Level B Continuous Landscape Maintenance per Contract Specifications for Ground Cover at Service Level C 299,831 $ 7,165.96 $ 85,991.52 SF $ 0.0239 Continuous Landscape Maintenance per Contract Specifications for Turf at Service Level C 12,713 SF $ 0.0239 $ 303.84 $ 3,646.08 Total Cost at Service Level C Planting, Mulch and DG Unit Costs Unit Unit Cost Plant 5 Gallon Tree and Stake LS $ 40.76 Plant 15 Gallon Tree and Stake LS $ 128.68 Plant 1 Gallon Shrub LS $ 9.66 Plant 5 Gallon Shrub LS $ 21.45 Plant 1 Flat Ground Cover LS $ 30.03 Prep, Place and Grade Mulch LS $ 42.90 Prep, Place and Grade DG LS $ 86.86 Hourly Labor Rate Including Overhead Unit Unit Cost General Laborer HR $ 37.53 Irrigation Maintenance and Repair HR $ 51.48 Licensed or Certified Chemical Applicator HR $ 58.98 Tree Removal with Stump Grind Unit Unit Cost 0" to 3" LS $ 80.42 >3" to 12" LS $ 214.46 >12" to 24" LS $ 643.36 >24" to 36" LS $ 1,179.48 >36" LS $ 1,822.84 Exhibit B, Page 2 of 3 6/12/2019, 4:56 PM Page 272 Exhibit 6 Vendor: Mariposa Landscapes Contract No: CO 17-142 Project: Landscape, Irrigation for General Fund, LMD 3A and LMD 3B Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Tree Removal without Stump Grind Unit Unit Cost 0" to 3" LS $ 53.62 >3" to 12" LS $ 160.84 >12" to 24" LS $ 536.13 >24" to 36" LS $ 911.42 >36" LS $ 1,447.55 Stump Grind Only Unit Unit Cost 0" to 3" LS $ 21.45 >3" to 12" LS $ 53.62 >12" to 24" LS $ 134.04 >24" to 36" LS $ 284.15 >36" LS $ 455.71 Exhibit B, Page 3 of 3 6/12/2019, 4:56 PM Page 273 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Alberto Espinoza, Interim Public Works Services Director Dean Rodia, Parks and Landscape Superintendent Paul Fisher, Management Analyst SUBJECT: CONSIDERATION TO APPROVE THE RENEWAL OF CONTRACT CO 17- 143 WITH MARIPOSA LANDSCAPES, INC. FOR PARK MOWING AND FACILITY LANDSCAPE MAINTENANCE IN AN AMOUNT NOT TO EXCEED $888,500 FOR FY 2019/2020. RECOMMENDATION: Staff recommends the City Council approve Amendment No. 4 to contract CO 17-143 with Mariposa Landscapes, Inc. extending the term of the contract to June 30, 2020, in an amount not to exceed $888,500 for FY 2019-2020, and an estimated total contract amount of $4,812,450 over the five years remaining on the contract; and authorize the City Manager to renew the contract annually. BACKGROUND: On June 21, 2017, the City Council accepted the bids received for park mowing and facility landscape maintenance, and awarded contract CO 17-143 to Mariposa Landscapes, Inc. The term of the contract is one year, with an option to renew in one year increments for a maximum of seven years through June 30, 2024. Included in the contract is tiered pricing for Service Levels A through C as defined in the specifications. Currently all parks and landscapes are maintained at Service Level A. If approved, Amendment 4 to contract CO 17-143 will extend the term of the contract to June 30, 2020 with a 3.3% rate increase and no changes to the scope of work, service levels, or other terms and conditions. ANALYSIS: Mariposa Landscapes, Inc. has submitted a Letter of Intent expressing their desire to continue providing service to the City of Rancho Cucamonga during 2019/2020 with a 3.3% rate increase. The requested increase is consistent with the change in the Los Angeles - Long Beach - Anaheim Consumer Price Index (CPI -U) for April. In anticipation of a possible request by the contractor for a Consumer Price Index (CPI -U) increase adjustment in future years, Staff has prepared the chart below to show the estimated annual funding breakdown. Please note this is only an estimate and the amounts listed below could vary. Page 274 Est. Annual Prior Year Increase Fiscal Year Costs (4%) Total Costs 2019/2020 $ 888,500 2020/2021 $ 888,500 $ 35,540 1 $ 924,040 Page 274 2021/2022 $ 924,040 $ 36,970 $ 961,010 2022/2023 $ 961,010 $ 38,450 $ 999,460 2023/2024 $ 999,460 $ 39,980 $ 1,039,440 Grand Total $ 4,812,450 Mariposa Landscapes, Inc. continues to provide service meeting the needs of the City as outlined in the contract documents. To that end, staff recommends the City Council approve the renewal of contract CO 17-143 effective July 1, 2019 and approve the spending limit of $888,500 for FY 2019/2020 and the estimated total contract value of $4,812,450 over the five years remaining on the contract. An additional $261,950 over five years for landscape maintenance at the Jersey Station (174)/Training Center/Fire Shop and Fire Station 175 will be considered separately by the Fire District Board of Directors. FISCAL IMPACT: The contract price is within the contract services budget line items in the approved budget for FY 2019/2020. COUNCIL GOAL(S) ADDRESSED: The item addresses the City Council's goal of enhancing premier community status in our region by maintaining safe and aesthetically pleasing park and recreational sites. ATTACHMENTS: Description Amendment 4 to CO 17-143 Page 275 Attachment 1 - Amendment 4 AMENDMENT NO. 4 to Professional Services Agreement (CO #17-143) between Mariposa Landscapes, Inc. (hereinafter Contractor) and City of Rancho Cucamonga (hereinafter "City") and Rancho Cucamonga Fire Protection District (hereinafter the "RCFPD") This Amendment No. 4 will serve to amend the Professional Services Agreement (hereinafter "Agreement"), CO# 17- 143 to incorporate the following: Item 1: The term of the agreement is hereby extended to June 30, 2020 in an amount that shall not exceed $888,500 for City facilities and $48,350 for RCFPD facilities during the period July 1, 2019 through June 30, 2020. Routine maintenance shall be performed at service level A per contract specifications. Said extension will be in accordance with contractor's letter of intent dated May 30, 2019, attached hereto as Exhibit A. This will be the third year of the agreement. Item 2: Increase monthly lump sum and unit costs for routine maintenance and extra work 3.3%. The new contract rates effective July 1, 2019 are attached hereto as Exhibit B. All other Terms and Conditions of the original Agreement CO# 17-143, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City and District no later than July 8, 2019. The City and RCFPD will process both copies for signature and provide Contractor with one (1) fully executed copy of the Amendment. Mariposa Landscapes, Inc. IM Name Date Title By: Name Date Title (two signatures required if corporation) City of Rancho Cucamonga By: Name Title Date Rancho Cucamonga Fire Protection District By: Name Title Date Page 276 M A R t P 0 S A L A N D S C A P E S I N C May 30, 2019 City of Rancho Cucamonga Public Works Services Department 14177 Frederick Street Rancho Cucamonga, CA 91730 Attn: Paul Fisher iubject: 2019-2020 Landscape Maintenance Contract Renewal for CO 17-140, C017-142, :017-143 and CO 18-030 Dear Mr. Fisher: This letter will serve as a formal request to extend our current landscape maintenance contract agreements for an additional year ending June 30, 2020. Mariposa would like to hereby request a 3.3% CPI based increase, to be equally applied to the current contract prices and extra work rates. This increase is based on the most recent publication for the month of April for the Los Angeles, Long Beach and Anaheim Index. If granted, the increase will become effective July 1, 2019. I would like to take this opportunity to thank you for allowing Mariposa Landscape, Inc. to provide quality landscape maintenance services to the City of Rancho Cucamonga. Sincerely, K" Antonio Karraa —Area Manager Mariposa Landscapes, Inc. antonio.karraa@mariposa-ca.com (626) 931 -6712 -cell <�19 TEL 800 • 794 • 9458 • FAX 626 • 960 • 8477 • www.mariposa-ca.com 6232 SANTOS DIAZ ST., IRWINDALE, CA 91702 • CA CONTRACTOR'S LIC # 592268 A, C-27, D-49 Our Core Values — Safety • Teamwork • Quality • Integrity Page 277 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Archibald Library Quantity Unit Cost Service Level A Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Irrigation Maintenance (901-5) 1 LS $ 35.3844 $ 35.38 $ 424.56 1 LS $ 35.3844 $ 35.38 $ 424.56 13,810 SF $ 0.0283 $ 390.82 $ 4,689.84 1 LS $ 162.7682 $ 162.77 $ 1,953.24 Hardscape Maintenance (901-6) 1 LS $ 84.9226 $ 84.92 $ 1,019.04 Total Cost at Service Level A $ 8,511.24 Service Level B Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Irrigation Maintenance (901-5) 1 LS $ 34.6339 $ 34.63 $ 415.56 1 LS $ 34.6339 $ 34.63 $ 415.56 13,810 SF $ 0.0276 $ 381.16 $ 4,573.92 1 LS $ 159.3156 $ 159.32 $ 1,911.84 Hardscape Maintenance (901-6) 1 LS $ 83.1212 $ 83.12 $ 997.44 Total Cost at Service Level B $ 8,314.32 Service Level C Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Irrigation Maintenance (901-5) 1 LS $ 32.7038 $ 32.70 $ 392.40 1 LS $ 32.7038 $ 32.70 $ 392.40 13,810 SF $ 0.0262 $ 361.82 $ 4,341.84 1 LS $ 150.4373 $ 150.44 $ 1,805.28 Hardscape Maintenance (901-6) 1 LS $ 78.4890 $ 78.49 $ 941.88 Total Cost at Service Level C $ 7,873.80 1of12 Page 278 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase FoothillQuantity Unit Cost Service Level A Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Irrigation Maintenance (901-5) 1 LS $ 107.3756 $ 107.38 $ 1,288.56 1 LS $ 161.0633 $ 161.06 $ 1,932.72 105,200 SF $ 0.0257 $ 2,703.64 $ 32,443.68 1 LS $ 536.8776 $ 536.88 $ 6,442.56 Hardscape Maintenance (901-6) 1 LS $ 268.4388 $ 268.44 $ 3,221.28 Trail Maintenance (901-7) 1 LS $ 536.8776 $ 536.88 $ 6,442.56 Trash Receptacle Maintenance (901-9) 1 LS $ 268.4388 $ 268.44 $ 3,221.28 Restroom Building Maintenance (901-10) 1 LS $ 805.3164 $ 805.32 $ 9,663.84 Total Cost at Service Level A $ 64,656.48 Service Level B Pest Control (901-1) 1 LS $ 105.4026 $ 105.40 $ 1,264.80 Tree Maintenance (901-2) 1 LS $ 158.1039 $ 158.10 $ 1,897.20 Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) 105,200 SF $ 0.0252 $ 2,651.04 $ 31,812.48 Irrigation Maintenance (901-5) 1 LS $ 527.0129 $ 527.01 $ 6,324.12 Hardscape Maintenance (901-6) 1 LS $ 263.5065 $ 263.51 $ 3,162.12 Trail Maintenance (901-7) 1 LS $ 527.0129 $ 527.01 $ 6,324.12 Trash Receptacle Maintenance (901-9) 1 LS $ 263.5065 $ 263.51 $ 3,162.12 Restroom Building Maintenance (901-10) 1 LS $ 790.5193 $ 790.52 $ 9,486.24 Total Cost at Service Level B $ 63,433.20 Service Level C Pest Control (901-1) 1 LS $ 98.9691 $ 98.97 $ 1,187.64 Tree Maintenance (901-2) 1 LS $ 148.4536 $ 148.45 $ 1,781.40 Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Irrigation Maintenance (901-5) 105,200 SF $ 0.0236 $ 2,482.72 $ 29,792.64 1 LS $ 494.8453 $ 494.85 $ 5,938.20 Hardscape Maintenance (901-6) 1 LS $ 247.4227 $ 247.42 $ 2,969.04 Trail Maintenance (901-7) 1 LS $ 494.8453 $ 494.85 $ 5,938.20 Trash Receptacle Maintenance (901-9) 1 LS $ 247.4227 $ 247.42 $ 2,969.04 Restroom Building Maintenance (901-10) 1 LS $ 742.2679 $ 742.27 $ 8,907.24 Total Cost at Service Level C $ 59,483.40 2of12 Page 279 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Park QuantityLions Unit Cost Service Level A Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Turf Maintenance (901-5) 1 LS $ 58.1162 $ 58.12 $ 697.44 1 LS $ 58.1162 $ 58.12 $ 697.44 23,330 SF $ 0.0611 $ 1,425.46 $ 17,105.52 33,565 SF $ 0.0156 $ 523.61 $ 6,283.32 Irrigation Maintenance (901-5) 1 LS $ 348.6971 $ 348.70 $ 4,184.40 Hardscape Maintenance (901-6) 1 LS $ 116.2324 $ 116.23 $ 1,394.76 Mulchscape Maintenance (901-8) 1,000 SF $ 0.2036 $ 203.60 $ 2,443.20 Trash Receptacle Maintenance (901-9) 1 LS $ 174.3486 $ 174.35 $ 2,092.20 Restroom Building Maintenance (901-10) 0 LS $ - $ - $ - Total Cost at Service Level A $ 34,898.28 Service Level B Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Turf Maintenance (901-5) 1 LS $ 57.0440 $ 57.04 $ 684.48 1 LS $ 57.0440 $ 57.04 $ 684.48 23,330 SF $ 0.0601 $ 1,402.13 $ 16,825.56 33,565 SF $ 0.0154 $ 516.90 $ 6,202.80 Irrigation Maintenance (901-5) 1 LS $ 342.2635 $ 342.26 $ 4,107.12 Hardscape Maintenance (901-6) 1 LS $ 114.0879 $ 114.09 $ 1,369.08 Trail Maintenance (901-7) 1,000 SF $ 0.1997 $ 199.70 $ 2,396.40 Trash Receptacle Maintenance (901-9) 1 LS $ 171.1318 $ 171.13 $ 2,053.56 Restroom Building Maintenance (901-10) 0 LS $ - $ - $ - Total Cost at Service Level B $ 34,323.48 Service Level C Pest Control (901-1) 1 LS $ 52.4976 $ 52.50 $ 630.00 Tree Maintenance (901-2) 1 LS $ 52.4976 $ 52.50 $ 630.00 Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) 23,330 SF $ 0.0552 $ 1,287.82 $ 15,453.84 Turf Maintenance (901-5) 33,565 SF $ 0.0141 $ 473.27 $ 5,679.24 Irrigation Maintenance (901-5) 1 LS $ 314.9854 $ 314.99 $ 3,779.88 Hardscape Maintenance (901-6) 1 LS $ 104.9952 $ 105.00 $ 1,260.00 Trail Maintenance (901-7) 1,000 SF $ 0.1839 $ 183.90 $ 2,206.80 Trash Receptacle Maintenance (901-9) 1 LS $ 157.4928 $ 157.49 $ 1,889.88 Restroom Building Maintenance (901-10) 0 LS $ - $ - $ - Total Cost at Service Level C $ 31,529.64 3of12 Page 280 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Resource Center QuantityFamily Unit Cost Service Level A Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Irrigation Maintenance (901-5) 1 LS $ 34.8483 $ 34.85 $ 418.20 1 LS $ 34.8483 $ 34.85 $ 418.20 13,360 SF $ 0.0289 $ 386.10 $ 4,633.20 1 LS $ 160.3020 $ 160.30 $ 1,923.60 Hardscape Maintenance (901-6) 1 LS $ 83.6359 $ 83.64 $ 1,003.68 Total Cost at Service Level A $ 8,396.88 Service Level B Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Irrigation Maintenance (901-5) 1 LS $ 34.1513 $ 34.15 $ 409.80 1 LS $ 34.1513 $ 34.15 $ 409.80 13,360 SF $ 0.0281 $ 375.42 $ 4,505.04 1 LS $ 157.0960 $ 157.10 $ 1,885.20 Hardscape Maintenance (901-6) 1 LS $ 81.9632 $ 81.96 $ 983.52 Total Cost at Service Level B $ 8,193.36 Service Level C Pest Control (901-1) 1 LS $ 31.4707 $ 31.47 $ 377.64 Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Irrigation Maintenance (901-5) 1 LS $ 31.4707 $ 31.47 $ 377.64 13,360 SF $ 0.0261 $ 348.70 $ 4,184.40 1 LS $ 144.7651 $ 144.77 $ 1,737.24 Hardscape Maintenance (901-6) 1 LS $ 75.5297 $ 75.53 $ 906.36 Total Cost at Service Level C $ 7,583.28 Park QuantityEllena Unit Cost Service Level A Turf Maintenance (901-5) 170,188 SF $ 0.0040 $ 680.75 $ 8,169.00 Total Cost at Service Level A $ 8,169.00 Service Level B Turf Maintenance (901-5) 170,188 SF $ 0.0040 $ 680.75 $ 8,169.00 Total Cost at Service Level B $ 8,169.00 Service Level C Turf Maintenance (901-5) 170,188 SF $ 0.0030 $ 510.56 $ 6,126.72 Total Cost at Service Level C $ 6,126.72 4of12 Page 281 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Park QuantityKenyon Unit Cost Service Level A Turf Maintenance (901-5) 215,814 SF $ 0.0040 $ 863.26 $ 10,359.12 Total Cost at Service Level A $ 10,359.12 Service Level B Turf Maintenance (901-5) 215,814 SF $ 0.0040 $ 863.26 $ 10,359.12 Total Cost at Service Level B $ 10,359.12 Service Level C Turf Maintenance (901-5) 215,814 SF $ 0.0030 $ 647.44 $ 7,769.28 Total Cost at Service Level C $ 7,769.28 ArborsVictoria Quantity Unit Cost Service Level A Turf Maintenance (901-5) 219,197 SF $ 0.0040 $ 876.79 $ 10,521.48 Total Cost at Service Level A $ 10,521.48 Service Level B Turf Maintenance (901-5) 219,197 SF $ 0.0040 $ 876.79 $ 10,521.48 Total Cost at Service Level B $ 10,521.48 Service Level C Turf Maintenance (901-5) 219,197 SF $ 0.0030 $ 657.59 $ 7,891.08 Total Cost at Service Level C $ 7,891.08 Groves Park QuantityVictoria Unit Cost Service Level A Turf Maintenance (901-5) 193,378 SF $ 0.0040 $ 773.51 $ 9,282.12 Total Cost at Service Level A $ 9,282.12 Service Level B Turf Maintenance (901-5) 193,378 SF $ 0.0040 $ 773.51 $ 9,282.12 Total Cost at Service Level B $ 9,282.12 Service Level C Turf Maintenance (901-5) 193,378 SF $ 0.0030 $ 580.13 $ 6,961.56 Total Cost at Service Level C $ 6,961.56 5of12 Page 282 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Park QuantityVintage Unit Cost Service Level A Turf Maintenance (901-5) 231,250 SF $ 0.0040 $ 925.00 $ 11,100.00 Total Cost at Service Level A $ 11,100.00 Service Level B Turf Maintenance (901-5) 231,250 SF $ 0.0040 $ 925.00 $ 11,100.00 Total Cost at Service Level B $ 11,100.00 Service Level C Turf Maintenance (901-5) 231,250 SF $ 0.0028 $ 647.50 $ 7,770.00 Total Cost at Service Level C $ 7,770.00 Park QuantityWindrows Unit Cost Service Level A Turf Maintenance (901-5) 276,078 SF $ 0.0040 $ 1,104.31 $ 13,251.72 Total Cost at Service Level A $ 13,251.72 Service Level B Turf Maintenance (901-5) 276,078 SF $ 0.0040 $ 1,104.31 $ 13,251.72 Total Cost at Service Level B $ 13,251.72 Service Level C Turf Maintenance (901-5) 276,078 SF $ 0.0030 $ 828.23 $ 9,938.76 Total Cost at Service Level C $ 9,938.76 6of12 Page 283 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase QuantityMetrolink Unit Cost Service Level A Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Irrigation Maintenance (901-5) 1 LS $ 121.5937 $ 121.59 $ 1,459.08 1 LS $ 121.5937 $ 121.59 $ 1,459.08 47,650 SF $ 0.0292 $ 1,391.38 $ 16,696.56 1 LS $ 413.4183 $ 413.42 $ 4,961.04 Hardscape Maintenance (901-6) 1 LS $ 243.1873 $ 243.19 $ 2,918.28 Trash Receptacle Maintenance (901-9) 1 LS $ 145.9124 $ 145.91 $ 1,750.92 Total Cost at Service Level A $ 29,244.96 Service Level B Pest Control (901-1) 1 LS $ 135.2649 $ 135.26 $ 1,623.12 Tree Maintenance (901-2) 1 LS $ 135.2649 $ 135.26 $ 1,623.12 Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) 47,650 SF $ 0.0258 $ 1,229.37 $ 14,752.44 Irrigation Maintenance (901-5) 1 LS $ 459.9005 $ 459.90 $ 5,518.80 Hardscape Maintenance (901-6) 1 LS $ 270.5297 $ 270.53 $ 3,246.36 Trash Receptacle Maintenance (901-9) 1 LS $ 162.3179 $ 162.32 $ 1,947.84 Total Cost at Service Level B $ 28,711.68 Service Level C Pest Control (901-1) 1 LS $ 109.7989 $ 109.80 $ 1,317.60 Tree Maintenance (901-2) 1 LS $ 109.7989 $ 109.80 $ 1,317.60 Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) 47,650 SF $ 0.0264 $ 1,257.96 $ 15,095.52 Irrigation Maintenance (901-5) 1 LS $ 373.3160 $ 373.32 $ 4,479.84 Hardscape Maintenance (901-6) 1 LS $ 219.5977 $ 219.60 $ 2,635.20 Trash Receptacle Maintenance (901-9) 1 LS $ 131.7587 $ 131.76 $ 1,581.12 Total Cost at Service Level C $ 26,426.88 CoyoteQuantity Unit Cost Service Level A Turf Maintenance (901-5) 141,200 SF $ 0.0040 $ 564.80 $ 6,777.60 Total Cost at Service Level A $ 6,777.60 Service Level B Turf Maintenance (901-5) 141,200 SF $ 0.0040 $ 564.80 $ 6,777.60 Total Cost at Service Level B $ 6,777.60 Service Level C Turf Maintenance (901-5) 141,200 SF $ 0.0039 $ 550.68 $ 6,608.16 Total Cost at Service Level C $ 6,608.16 7of12 Page 284 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Park QuantityMilliken Unit Cost Service Level A Turf Maintenance (901-5) 109,121 SF $ 0.0041 $ 447.40 $ 5,368.80 Total Cost at Service Level A $ 5,368.80 Service Level B Turf Maintenance (901-5) 109,121 SF $ 0.0040 $ 436.48 $ 5,237.76 Total Cost at Service Level B $ 5,237.76 Service Level C Turf Maintenance (901-5) 109,121 SF $ 0.0030 $ 327.36 $ 3,928.32 Total Cost at Service Level C $ 3,928.32 View Park QuantityMountain Unit Cost Service Level A Turf Maintenance (901-5) 141,052 SF $ 0.0040 $ 564.21 $ 6,770.52 Total Cost at Service Level A $ 6,770.52 Service Level B Turf Maintenance (901-5) 141,052 SF $ 0.0040 $ 564.21 $ 6,770.52 Total Cost at Service Level B $ 6,770.52 Service Level C Turf Maintenance (901-5) 141,052 SF $ 0.0039 $ 550.10 $ 6,601.20 Total Cost at Service Level C $ 6,601.20 Park QuantityLewis Unit Cost Service Level A Turf Maintenance (901-5) 169,788 SF $ 0.0040 $ 679.15 $ 8,149.80 Total Cost at Service Level A $ 8,149.80 Service Level B Turf Maintenance (901-5) 169,788 SF $ 0.0040 $ 679.15 $ 8,149.80 Total Cost at Service Level B $ 8,149.80 Service Level C Turf Maintenance (901-5) 169,788 SF $ 0.0038 $ 645.19 $ 7,742.28 Total Cost at Service Level C $ 7,742.28 8of12 Page 285 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Park QuantitySpruce Unit Cost Service Level A Turf Maintenance (901-5) 152,868 SF $ 0.0040 $ 611.47 $ 7,337.64 Total Cost at Service Level A $ 7,337.64 Service Level B Turf Maintenance (901-5) 152,868 SF $ 0.0040 $ 611.47 $ 7,337.64 Total Cost at Service Level B $ 7,337.64 Service Level C Turf Maintenance (901-5) 152,868 SF $ 0.0030 $ 458.60 $ 5,503.20 Total Cost at Service Level C $ 5,503.20 Greenway Park QuantityWest Unit Cost Service Level A Turf Maintenance (901-5) 244,060 SF $ 0.0040 $ 976.24 $ 11,714.88 Total Cost at Service Level A $ 11,714.88 Service Level B Turf Maintenance (901-5) 244,060 SF $ 0.0040 $ 976.24 $ 11,714.88 Total Cost at Service Level B $ 11,714.88 Service Level C Turf Maintenance (901-5) 244,060 SF $ 0.0030 $ 732.18 $ 8,786.16 Total Cost at Service Level C $ 8,786.16 Etiwanda Creek Park Quantity Unit Cost Service Level A Turf Maintenance (901-5) 180,981 SF $ 0.0040 $ 723.92 $ 8,687.04 Total Cost at Service Level A $ 8,687.04 Service Level B Turf Maintenance (901-5) 180,981 SF $ 0.0040 $ 723.92 $ 8,687.04 Total Cost at Service Level B $ 8,687.04 Service Level C Turf Maintenance (901-5) 180,981 SF $ 0.0030 $ 542.94 $ 6,515.28 Total Cost at Service Level C $ 6,515.28 9of12 Page 286 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Park QuantityGarcia Unit Cost Service Level A Turf Maintenance (901-5) 167,511 SF $ 0.0040 $ 670.04 $ 8,040.48 Total Cost at Service Level A $ 8,040.48 Service Level B Turf Maintenance (901-5) 167,511 SF $ 0.0040 $ 670.04 $ 8,040.48 Total Cost at Service Level B $ 8,040.48 Service Level C Turf Maintenance (901-5) 167,511 SF $ 0.0030 $ 502.53 $ 6,030.36 Total Cost at Service Level C $ 6,030.36 Day Creek Park Quantity Unit Cost Service Level A Turf Maintenance (901-5) 189,229 SF $ 0.0040 $ 756.92 $ 9,083.04 Total Cost at Service Level A $ 9,083.04 Service Level B Turf Maintenance (901-5) 189,229 SF $ 0.0040 $ 756.92 $ 9,083.04 Total Cost at Service Level B $ 9,083.04 Service Level C Turf Maintenance (901-5) 189,229 SF $ 0.0030 $ 567.69 $ 6,812.28 Total Cost at Service Level C $ 6,812.28 Park QuantityLegacy Unit Cost Service Level A Turf Maintenance (901-5) 172,673 SF $ 0.0040 $ 690.69 $ 8,288.28 Total Cost at Service Level A $ 8,288.28 Service Level B Turf Maintenance (901-5) 172,673 SF $ 0.0040 $ 690.69 $ 8,288.28 Total Cost at Service Level B $ 8,288.28 Service Level C Turf Maintenance (901-5) 172,673 SF $ 0.0030 $ 518.02 $ 6,216.24 Total Cost at Service Level C $ 6,216.24 10 of 12 Page 287 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Olive Grove Park Quantity Unit Cost Service Level A Turf Maintenance (901-5) 273,961 SF $ 0.0040 $ 1,095.84 $ 13,150.08 Total Cost at Service Level A $ 13,150.08 Service Level B Turf Maintenance (901-5) 273,961 SF $ 0.0040 $ 1,095.84 $ 13,150.08 Total Cost at Service Level B $ 13,150.08 Service Level C Turf Maintenance (901-5) 273,961 SF $ 0.0030 $ 821.88 $ 9,862.56 Total Cost at Service Level C $ 9,862.56 Summit Park QuantityRancho Unit Cost Service Level A Turf Maintenance (901-5) 323,036 SF $ 0.0040 $ 1,292.14 $ 15,505.68 Total Cost at Service Level A $ 15,505.68 Service Level B Turf Maintenance (901-5) 323,036 SF $ 0.0040 $ 1,292.14 $ 15,505.68 Total Cost at Service Level B $ 15,505.68 Service Level C Turf Maintenance (901-5) 323,036 SF $ 0.0030 $ 969.11 $ 11,629.32 Total Cost at Service Level C $ 11,629.32 11 of 12 Page 288 Exhibit B Vendor: Mariposa Landscapes Contract No: CO 17-143 Project: Landscape, Irrigation for Parks and Facilities Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Station 175 QuantityFire Unit Cost Service Level A Pest Control (901-1) Tree Maintenance (901-2) Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Turf Maintenance (901-5) 1 LS $ 64.7642 $ 64.76 $ 777.12 1 LS $ 64.7642 $ 64.76 $ 777.12 20,770 SF $ 0.0344 $ 714.49 $ 8,573.88 4,600 SF $ 0.0451 $ 207.46 $ 2,489.52 Irrigation Maintenance (901-5) 1 LS $ 155.4340 $ 155.43 $ 1,865.16 Hardscape Maintenance (901-6) 1 LS $ 90.6699 $ 90.67 $ 1,088.04 Total Cost at Service Level A $ 15,570.84 Service Level B Pest Control (901-1) 1 LS $ 63.4775 $ 63.48 $ 761.76 Tree Maintenance (901-2) 1 LS $ 63.4775 $ 63.48 $ 761.76 Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) Turf Maintenance (901-5) 20,770 SF $ 0.0337 $ 699.95 $ 8,399.40 4,600 SF $ 0.0443 $ 203.78 $ 2,445.36 Irrigation Maintenance (901-5) 1 LS $ 152.3460 $ 152.35 $ 1,828.20 Hardscape Maintenance (901-6) 1 LS $ 88.8685 $ 88.87 $ 1,066.44 Total Cost at Service Level B $ 15,262.92 Service Level C Pest Control (901-1) 1 LS $ 58.9740 $ 58.97 $ 707.64 Tree Maintenance (901-2) 1 LS $ 58.9740 $ 58.97 $ 707.64 Shrub, Groundcover, Vine and Landscape Mulch Maintenance (901-3) 20,770 SF $ 0.0313 $ 650.10 $ 7,801.20 Turf Maintenance (901-5) 4,600 SF $ 0.0412 $ 189.52 $ 2,274.24 Irrigation Maintenance (901-5) 1 LS $ 141.5376 $ 141.54 $ 1,698.48 Hardscape Maintenance (901-6) 1 LS $ 82.5636 $ 82.56 $ 990.72 Total Cost at Service Level C $ 14,179.92 Station 174, 11297 Jersey Blvd. QuantityFire Unit Cost Landscape Maintenance Services 1 LS $ 1,131.14 $ 1,131.14 $ 13,573.68 Extra Work Schedule Hourly Labor Rate Including Overhead Unit Unit Cost General Laborer HR $ 37.53 Skilled Laborer HR $ 42.90 Irrigation Repair Technician HR $ 51.48 Licensed or Certified Chemical Applicator HR $ 58.98 12 of 12 Page 289 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Alberto Espinoza, Interim Public Works Services Director Dean Rodia, Parks and Landscape Superintendent Paul Fisher, Management Analyst SUBJECT: CONSIDERATION TO APPROVE THE RENEWAL OF CONTRACT CO 18- 030 WITH MARIPOSA LANDSCAPES FOR LANDSCAPE AND IRRIGATION MAINTENANCE OF LMDS 6, 7, 8, 9, AND 10 PARKWAYS, PASEOS, AND MEDIANS IN AN AMOUNT NOT TO EXCEED $1,090,000 FOR FY 2019/2020. RECOMMENDATION: Staff recommends the City Council approve Amendment No. 1 to contract CO 18-030 with Mariposa Landscapes, Inc. extending the term of the contract to June 30, 2020, in an amount not to exceed $1,090,000 for FY 2019/2020, and an estimated total contract amount of $5,903,820 over the six years remaining on the contract; and authorize the City Manager to renew the contract annually. BACKGROUND: On May 16, 2018, the City Council accepted the bids received and awarded contract CO 18-030 for landscape and irrigation maintenance of LMDs 6, 7, 8, 9, and 10 parkways, paseos, and medians, and awarded contract CO 18-030 to Mariposa Landscapes, Inc. The term of the contract is one year, with the option to renew in one year increments for a maximum of seven years through June 30, 2025. Included in the contract is tiered pricing for Service Levels A through C as defined in the contract specifications. Routine maintenance is currently performed at Service Level A at LMD 6, LMD 9 and LMD 10 sites, and at Service Level B at LMD 7 and LMD 8 sites. If approved, Amendment 1 to contract CO 18-030 will extend the term of the contract to June 30, 2020 with a 3.3% rate increase and no changes to the scope of work, service levels, or other terms and conditions. ANALYSIS: Mariposa Landscapes, Inc. has submitted a Letter of Intent expressing their desire to continue providing service to the City of Rancho Cucamonga during 2019/2020 with a 3.3% rate increase. The requested increase is consistent with the change in the Los Angeles - Long Beach - Anaheim Consumer Price Index (CPI -U) for April. In anticipation of a possible request by the contractor for a Consumer Price Index (CPI -U) increase adjustment in future years, Staff has prepared the chart below to show the estimated annual funding breakdown. Please note this is only an estimate and the amounts listed below could vary. Page 290 Est. Annual Prior Year Increase Fiscal Year Costs (4%) Total Costs Page 290 2019/2020 $ 1,090,000 2020/2021 $ 1,090,000 $ 43,600 $ 1,133,600 2021/2022 $ 1,133,600 $ 45,350 $ 1,178,950 2022/2023 $ 1,178,950 $ 47,160 $ 1,226,110 2023/2024 $ 1,226,110 $ 49,050 $ 1,275,160 Grand Total $ 5,903,820 Mariposa Landscapes, Inc. continues to provide service meeting the needs of the City as outlined in the contract documents. To that end, staff recommends the City Council approve the renewal of contract CO 18-030 effective July 1, 2019 and approve the spending limit of $1,090,000 for FY 2019/2020 and the estimated total contract value of $5,903,820 over the six years remaining on the contract. FISCAL IMPACT: The contract price is within the contract services budget line items in the proposed budget for FY 2019/2020. COUNCIL GOAL(S) ADDRESSED: The item addresses the City Council's goal of enhancing premier community status in our region by maintaining safe and aesthetically pleasing park and recreational sites. ATTACHMENTS: Description Amendment 1 to CO 18-030 Page 291 Attachment 1 - Amendment 1 F.11 LVA Ia217LVA IOki "UMM to Professional Services Agreement (CO #18-030) between Mariposa Landscapes, Inc. (hereinafter Contractor) and City of Rancho Cucamonga (hereinafter "City") This Amendment No. 1 will serve to amend the Professional Services Agreement (hereinafter "Agreement"), CO# 18-030 to incorporate the following: Item 1: The term of the agreement is hereby extended to June 30, 2020 in an amount that shall not exceed $1,090,000 for routine maintenance and extra work during the period July 1, 2019 through June 30, 2020. Routine maintenance shall be performed at Service Level A at LMD 6, LMD 9 and LMD 10 sites, and at Service Level B at LMD 7 and LMD 8 sites. Said extension will be in accordance with contractor's letter of intent dated May 30, 2019, attached hereto as Exhibit A. This will be the third year of the agreement. Item 2: Increase monthly lump sum costs for routine maintenance and hourly rates for extra work by 3.3%. The new contract rates effective July 1, 2019 are attached hereto as Exhibit B. All other Terms and Conditions of the original Agreement CO# 18-030, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than July 8, 2019. The City will process both copies for signature and provide Contractor with one (1) fully executed copy of the Amendment. Mariposa Landscapes, Inc. I� Name Date Title By: Name Date Title (two signatures required if corporation) City of Rancho Cucamonga By: Name Date Title By: Name Title Date Page 292 M A R L A N D S C May 30, 2019 City of Rancho Cucamonga Public Works Services Department 14177 Frederick Street Rancho Cucamonga, CA 91730 Attn: Paul Fisher Exhibit A 1 P A P 0 S A E S I N C iubject: 2019-2020 Landscape Maintenance Contract Renewal for CO 17-140, C017-142, :017-143 and CO 18-030 Dear Mr. Fisher: This letter will serve as a formal request to extend our current landscape maintenance contract agreements for an additional year ending June 30, 2020. Mariposa would like to hereby request a 3.3% CPI based increase, to be equally applied to the current contract prices and extra work rates. This increase is based on the most recent publication for the month of April for the Los Angeles, Long Beach and Anaheim Index. If granted, the increase will become effective July 1, 2019. I would like to take this opportunity to thank you for allowing Mariposa Landscape, Inc. to provide quality landscape maintenance services to the City of Rancho Cucamonga. Sincerely, Antonio Karraa — Area Manager Mariposa Landscapes, Inc. antonio.karraa@mariposa-ca. com (626) 931 -6712 -cell <�19 TEL 800 • 794 • 9458 FAx 626 • 960 • 8477 www.mariposa-ca.com 6232 SANTOS DIAZ ST., IRWINDALE, CA 91702 • CA CONTRACTOR'S LIC # 592268 A, C-27, D-49 Our Core Values — Safety • Teamwork • Quality • Integrity Page 293 Vendor: Mariposa Landscapes Contract No: CO 18-030 Project: Landscape, Irrigation for LMDs 6, 7, 8, 9 and 10 Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Table 1 Service Level A LMD 611 Parkways, Paseos and Medians Description Quantity Unit Monthly Unit Cost Monthly Cost Annual Cost LIVID 613 Continuous Maintenance Per Contract 922,929 SF $0.01136 $ 10,484.47 $ 125,813.68 Specifications for Ground Cover at Service Level A Monthly Unit Cost Monthly Cost Annual Cost LIVID 7 Continuous Maintenance Per Contract 1,436,179 LIVID 6R Continuous Maintenance per Contract 178,257 SF $0.01136 $ 2,025.00 $ 24,299.99 Specifications for Turf at Service Level A LIVID 7 Continuous Maintenance per Contract 132,979 LIVID 6R Continuous Maintenance per Contract 238,489 SF $0.01033 $ 2,463.59 $ 29,563.10 Specifications for Hardscape at Service Level A LIVID 7 Continuous Maintenance per Contract 836,516 SF $0.00930 $ 7,779.60 Total $ 14,973.06 $ 179,676.77 Table 2 Service Level A LIVID 7 Parkways, Paseos and Medians Description Quantity Unit Monthly Unit Cost Monthly Cost Annual Cost LIVID 7 Continuous Maintenance Per Contract 1,436,179 SF $0.01240 $ 17,808.62 $ 213,703.44 Specifications for Ground Cover at Service Level A LIVID 7 Continuous Maintenance per Contract 132,979 SF $0.01136 $ 1,510.64 $ 18,127.70 Specifications for Turf at Service Level A S LIVID 7 Continuous Maintenance per Contract 836,516 SF $0.00930 $ 7,779.60 $ 93,355.19 Specifications for Hardscape at Service Level A Total $ 27,098.86 $ 325,186.32 1 of 10 6/13/2019, 4:52 PM Page 294 Vendor: Mariposa Landscapes Contract No: CO 18-030 Project: Landscape, Irrigation for LMDs 6, 7, 8, 9 and 10 Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Table 3 Service Level A LMD 8 Parkways, Paseos and Medians Description Quantity Unit Monthly Unit Cost Monthly Cost Annual Cost LMD 8 Continuous Maintenance Per Contract 23,397 SF $0.01240 $ 290.12 $ 3,481.47 Specifications for Ground Cover at Service Level A LMD 8 Continuous Maintenance per Contract 6,258 SF $0.01136 $ 71.09 $ 853.09 Specifications for Turf at Service Level A LMD 8 Continuous Maintenance per Contract 15,034 SF $0.01033 $ 155.30 $ 1,863.61 Specifications for Hardscape at Service Level A Total $ 516.51 $ 6,198.18 Table 4 Service Level A LMD 9 Parkways, Paseos and Medians Description Quantity Unit Monthly Unit Cost Monthly Cost Annual Cost LMD 9 Continuous Maintenance Per Contract 181,595 SF $0.01126 $ 2,044.76 $ 24,537.12 Specifications for Ground Cover at Service Level A LMD 9 Continuous Maintenance per Contract 150,732 SF $0.01126 $ 1,697.24 $ 20,366.91 Specifications for Hardscape at Service Level A Total $ 3,742.00 $ 44,904.02 2 of 10 6/13/2019, 4:52 PM Page 295 Vendor: Mariposa Landscapes Contract No: CO 18-030 Project: Landscape, Irrigation for LMDs 6, 7, 8, 9 and 10 Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Table 5 Service Level A LMD 10 Parkways, Paseos and Medians Description Quantity Unit Monthly Unit Cost Monthly Cost Annual Cost LIVID 10 Continuous Maintenance Per Contract 317,278 SF $0.01126 $ 3,572.55 $ 42,870.60 Specifications for Ground Cover at Service Level A LIVID 10 Continuous Maintenance per Contract 135,570 SF $0.01126 $ 1,526.52 $ 18,318.22 Specifications for Hardscape at Service Level A LIVID 6R Continuous Maintenance per Contract 238,489 SF Total $ 5,099.07 $ 61,188.82 Table 6 Service Level B LIVID 611 Parkways, Paseos and Medians Description Quantity Unit Monthly Unit Cost Monthly Cost Annual Cost LIVID 6R Continuous Maintenance Per Contract 922,929 SF $0.01136 $ 10,484.47 $ 125,813.68 Specifications for Ground Cover at Service Level B LIVID 6R Continuous Maintenance per Contract 178,257 SF $0.01136 $ 2,025.00 $ 24,299.99 Specifications for Turf at Service Level B LIVID 6R Continuous Maintenance per Contract 238,489 SF $0.00930 $ 2,217.95 $ 26,615.37 Specifications for Hardscape at Service Level B Total $ 14,727.42 $ 176,729.05 3 of 10 6/13/2019, 4:52 PM Page 296 Vendor: Mariposa Landscapes Contract No: CO 18-030 Project: Landscape, Irrigation for LMDs 6, 7, 8, 9 and 10 Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Table 7 Service Level B LMD 7 Parkways, Paseos and Medians Description Quantity Unit Monthly Unit Cost Monthly Cost Annual Cost LMD 7 Continuous Maintenance Per Contract 1,436,179 SF $0.01240 $ 17,808.62 $ 213,703.44 Specifications for Ground Cover at Service Level B LMD 7 Continuous Maintenance per Contract 132,979 SF $0.01136 $ 1,510.64 $ 18,127.70 Specifications for Turf at Service Level B LMD 7 Continuous Maintenance per Contract 836,516 SF $0.00919 $ 7,687.58 $ 92,250.98 Specifications for Hardscape at Service Level B Total $ 27,006.84 $ 324,082.12 Table 8 Service Level B LMD 8 Parkways, Paseos and Medians Description Quantity Unit Monthly Unit Cost Monthly Cost Annual Cost LMD 8 Continuous Maintenance Per Contract 23,397 SF $0.01240 $ 290.12 $ 3,481.47 Specifications for Ground Cover at Service Level B LMD 8 Continuous Maintenance per Contract 6,258 SF $0.01136 $ 71.09 $ 853.09 Specifications for Turf at Service Level B LMD 8 Continuous Maintenance per Contract 15,034 SF $0.01033 $ 155.30 $ 1,863.61 Specifications for Hardscape at Service Level B Total $ 516.51 $ 6,198.18 4 of 10 6/13/2019, 4:52 PM Page 297 Vendor: Mariposa Landscapes Contract No: CO 18-030 Project: Landscape, Irrigation for LMDs 6, 7, 8, 9 and 10 Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Table 9 Service Level B LMD 9 Parkways, Paseos and Medians Description Quantity Unit Monthly Unit Cost Monthly Cost Annual Cost LMD 9 Continuous Maintenance Per Contract 181,595 SF $0.01126 $ 2,044.76 $ 24,537.12 Specifications for Ground Cover at Service Level B LMD 9 Continuous Maintenance per Contract 150,732 SF $0.01126 $ 1,697.24 $ 20,366.91 Specifications for Hardscape at Service Level B Total $ 3,742.00 $ 44,904.02 Table 10 Service Level B LMD 10 Parkways, Paseos and Medians Description Quantity Unit Monthly Unit Cost Monthly Cost Annual Cost LMD 10 Continuous Maintenance Per Contract 317,278 SF $0.01126 $ 3,572.55 $ 42,870.60 Specifications for Ground Cover at Service Level B LMD 10 Continuous Maintenance per Contract 135,570 SF $0.01126 $ 1,526.52 $ 18,318.22 Specifications for Hardscape at Service Level B Total $ 5,099.07 $ 61,188.82 5 of 10 6/13/2019, 4:52 PM Page 298 Vendor: Mariposa Landscapes Contract No: CO 18-030 Project: Landscape, Irrigation for LMDs 6, 7, 8, 9 and 10 Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Table 11 Service Level C LIVID 611 Parkways, Paseos and Medians Description Quantity Unit Monthly Unit Cost Monthly Cost Annual Cost LIVID 6R Continuous Maintenance Per Contract 922,929 SF $0.01085 $ 10,013.78 $ 120,165.36 Specifications for Ground Cover at Service Level C LIVID 6R Continuous Maintenance per Contract 178,257 SF $0.01074 $ 1,914.48 $ 22,973.76 Specifications for Turf at Service Level C LIVID 613 Continuous Maintenance per Contract 238,489 SF $0.01033 $ 2,463.59 $ 29,563.10 Specifications for Hardscape at Service Level C Total $ 14,391.85 $ 172,702.21 Table 12 Service Level C LMD 7 Parkways, Paseos and Medians Description Quantity Unit Monthly Unit Cost Monthly Cost Annual Cost LIVID 7 Continuous Maintenance Per Contract 1,436,179 SF $0.01095 $ 15,726.16 $ 188,713.92 Specifications for Ground Cover at Service Level C LIVID 7 Continuous Maintenance per Contract 132,979 SF $0.01085 $ 1,442.82 $ 17,313.87 Specifications for Turf at Service Level C S LIVID 7 Continuous Maintenance per Contract 836,516 SF $0.01033 $ 8,641.21 $ 103,694.52 Specifications for Hardscape at Service Level C Total $ 25,810.19 $ 309,722.31 6 of 10 6/13/2019, 4:52 PM Page 299 Vendor: Mariposa Landscapes Contract No: CO 18-030 Project: Landscape, Irrigation for LMDs 6, 7, 8, 9 and 10 Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Table 13 Service Level C LMD 8 Parkways, Paseos and Medians Description Quantity Unit Monthly Unit Cost Monthly Cost Annual Cost LMD 8 Continuous Maintenance Per Contract 23,397 SF $0.01095 $ 256.20 $ 3,074.37 Specifications for Ground Cover at Service Level C LMD 8 Continuous Maintenance per Contract 6,258 SF $0.01085 $ 67.90 $ 814.79 Specifications for Turf at Service Level C LMD 8 Continuous Maintenance per Contract 15,034 SF $0.01033 $ 155.30 $ 1,863.61 Specifications for Hardscape at Service Level C Total $ 479.40 $ 5,752.77 Table 14 Service Level C LMD 9 Parkways, Paseos and Medians Description Quantity Unit Monthly Unit Cost Monthly Cost Annual Cost LMD 9 Continuous Maintenance Per Contract 181,595 SF $0.01095 $ 1,988.47 $ 23,861.58 Specifications for Ground Cover at Service Level C LMD 9 Continuous Maintenance per Contract 150,732 SF $0.01136 $ 1,712.32 $ 20,547.79 Specifications for Hardscape at Service Level C Total $ 3,700.78 $ 44,409.37 7 of 10 6/13/2019, 4:52 PM Page 300 Vendor: Mariposa Landscapes Contract No: CO 18-030 Project: Landscape, Irrigation for LMDs 6, 7, 8, 9 and 10 Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Table 15 Service Level C Description Unit Unit Cost LMD 10 Parkways, Paseos and Medians EA $43.39 Plant 15 Gallon Tree and Stake EA $139.46 Description Quantity Unit Monthly Unit Cost Monthly Cost Annual Cost LIVID 10 Continuous Maintenance Per Contract 317,278 SF $0.01105 $ 3,505.92 $ 42,071.06 Specifications for Ground Cover at Service Level C CY $87.81 LIVID 10 Continuous Maintenance per Contract 135,570 SF $0.01033 $ 1,400.44 $ 16,805.26 Specifications for Hardscape at Service Level C Total $ 4,906.36 $ 58,876.32 Table 16 Planting, Mulch and DG Unit Costs Description Unit Unit Cost Plant 5 Gallon Tree and Stake EA $43.39 Plant 15 Gallon Tree and Stake EA $139.46 Plant 1 Gallon Shrub EA $9.81 Plant 5 Gallon Shrub EA $20.66 Plant 1 Flat Ground Cover EA $28.92 Prep, Place and Grade Mulch CY $46.49 Prep, Place, Compact and Grade DG CY $87.81 8 of 10 6/13/2019, 4:52 PM Page 301 Vendor: Mariposa Landscapes Contract No: CO 18-030 Project: Landscape, Irrigation for LMDs 6, 7, 8, 9 and 10 Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Table 17 Hourly Labor Rates Description Unit Unit Cost Landscape Maintenance Laborer- Routine Hour $36.16 Landscape Maintenance Laborer- Complex Hour $43.39 Landscape Operating Engineer Hour $87.81 Licensed or Certified Chemical Applicator Hour $56.82 Supervisor/Foreman Hour $61.98 Landscape/Irrigation Laborer Hour $41.32 Landscape Hydro Seeder Hour $232.43 Landscape/Irrigation Tender Hour $49.58 Table 18 Tree Removal with Stump Grind Description Unit Unit Cost Tree Removal with Stump Grind: 0" to 3" EA $77.48 Tree Removal with Stump Grind: >3" to 12" EA $273.75 Tree Removal with Stump Grind: >12" to 24" EA $568.15 Tree Removal with Stump Grind: >24" to 36" EA $1,239.60 Tree Removal with Stump Grind: >36" EA $1,807.75 9 of 10 6/13/2019, 4:52 PM Page 302 Vendor: Mariposa Landscapes Contract No: CO 18-030 Project: Landscape, Irrigation for LMDs 6, 7, 8, 9 and 10 Subject: Pricing for Fiscal Year 2019-2020 with 3.3% increase Table 19 Tree Removal without Stump Grind Description Unit Unit Cost Tree Removal without Stump Grind: 0" to 3" EA $41.32 Tree Removal without Stump Grind: >3" to 12" EA $170.45 Tree Removal without Stump Grind: >12" to 24" EA $464.85 Tree Removal without Stump Grind: >24" to 36" EA $981.35 Tree Removal without Stump Grind: >36" EA $1,394.55 Table 20 Stump Grind Only Description Unit Unit Cost Stump Grind Only: 0" to 3" EA $25.83 Stump Grind Only: >3" to 12" EA $103.30 Stump Grind Only: >12" to 24" EA $170.45 Stump Grind Only: >24" to 36" EA $309.90 Stump Grind Only: >36" EA $490.68 10 of 10 6/13/2019, 4:52 PM Page 303 DATE: TO: FROM: INITIATED BY: SUBJECT: July 17, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Alberto Espinoza, Interim Public Works Services Director Paul Fisher, Management Analyst I CONSIDERATION TO APPROVE THE RENEWAL OF CONTRACT CO 16-114 WITH EMCOR SERVICES/MESA ENERGY SYSTEMS FOR CITYWIDE HVAC MAINTENANCE AND REPAIR SERVICES, IN AN AMOUNT NOT TO EXCEED $487,510 FOR FY 2019/2020. RECOMMENDATION: Staff recommends the City Council approve Amendment No. 5 to contract CO 16-114 with EMCOR Services/Mesa Energy Systems extending the term of the professional services contract to June 30, 2020, in an amount not to exceed $487,510 for FY 2019-2020, and an estimated total contract amount of $1,521,840 over the three years remaining on the contract; and authorize the City Manager to renew the contract annually. On April 20, 2016, the City Council accepted the bids received for citywide HVAC maintenance and repairs, and awarded contract CO 16-114 to EMCOR Services/Mesa Energy Systems. The term of the contract is one year, with the option to renew in one-year increments for a maximum of six years through June 30, 2022. If approved, Amendment 5 to contract CO 16-114 will extend the term of the contract to June 30, 2020 with a 3% rate increase and no changes to the scope of work or other terms and conditions. ANALYSIS: EMCOR/Mesa has submitted a Letter of Intent expressing their desire to continue providing service to the City of Rancho Cucamonga during 2019/2020 with a 3% average increase to current rates. In anticipation of a possible request by the contractor for a Consumer Price Index (CPI -U) increase adjustment in future years, below is a chart to show the estimated annual funding breakdown. Please note this is only an estimate and the amounts listed below could vary. Prior Year Fiscal Year Costs Est. Annual Increase (4%) Total Costs 2019/2020 $ 487,510 2020/2021 $ 487,510 $ 19,510 $ 507,020 2021/2022 $ 507,020 $ 20,290 $ 527,310 Grand Total $ 1,521,840 Page 304 EMCOR/Mesa Energy Systems provides great service for the City and is very knowledgeable of all the City's HVAC equipment. To that end, staff recommends the City Council approve the renewal of contract CO 16-114 effective July 1, 2019 and approve the spending limit of $487,510 for FY 2019/2020 and the estimated total contract value of $1,521,840 over the three years remaining on the contract. An additional $162,960 over three years for HVAC maintenance and repair services for Fire District facilities will be considered separately by the Fire Board. FISCAL IMPACT: The contract price is within the contract services budget line items in the adopted budget for FY 2019/2020. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal of enhancing premier community status and public safety by ensuring City and Fire District facilities are properly maintained. ATTACHMENTS: Description Amendment 5 to CO 16-114 Page 305 Attachment 1 - Amendment 5 AMENDMENT NO. 5 to Professional Services Agreement (CO #16-114) between EMCOR Services / Mesa Energy Systems (hereinafter Contractor) and City of Rancho Cucamonga (hereinafter "City") and the Rancho Cucamonga Fire Protection District (hereinafter the "RCFPD") This Amendment No. 5 will serve to amend the Professional Services Agreement (hereinafter "Agreement"), CO# 16- 114 to incorporate the following: Item 1: Extend the term of the contract to June 30, 2020 in an amount not to exceed $539,704 for the period July 1, 2019 through June 30, 2020 ($487,510 for routine maintenance and extra work in City facilities and $52,200 for routine maintenance and extra work in RCFPD facilities). Said extension will be in accordance with contractor's letter of intent dated May 14, 2019, attached hereto as Exhibit A and contract unit pricing attached hereto as Exhibit B. All other Terms and Conditions of the original Agreement CO# 16-114, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City and District no later than July 8, 2019. The City and RCFPD will process both copies for signature and provide Contractor with one (1) fully executed copy of the Amendment. EMCOR Services / Mesa Energy Systems Name Date City of Rancho Cucamonga Name Title Title Date City of Rancho Cucamonga Fire Protection District By: By: Name Date Name Date Title Title (two signatures required if corporation) Last Revised: 09/28/2012 Page I of 2 Page 306 �►RServices Exhibit A Mesa Energy Sj sfams, Inc - 2 CROMWELL • IRVINE, CA 92618 • (949) 460-0460 • FAX (949) 460-8833 LICENSE #611215 (B, C-4, C-10, C-20, C36, C38) 5/14/2019 Paul Fisher Management Analyst I City of Rancho Cucamonga 8794 Lion Street Rancho Cucamonga, CA 91730 Dear Paul EMCOR Service appreciates the opportunity the City of Rancho Cucamonga has given us to perform the maintenance at your facilities for the past several years. EMCOR is requesting the existing Maintenance Contract Agreement between the City of Rancho Cucamonga and EMCOR be renewed for another year beginning July 1, 2019. Please see the attached revised billing breakdown. Please accept this correspondence as our request to continue the contract and our Letter of Intent to honor the content and cost of the contract as stated in the existing agreement. EMCOR Service thanks you for the opportunity to serve your HVAC needs. If you have any questions or desire further information, please feel free to contact me at 949-460-4660. Sincerely, EMCOR Services, Mesa Energy Systems, Inc. David Geith Director of Service SAN DIEGO • IRVINE • SAN FERNANDO VALLEY / VENTURA • BAKERSFIELD • FRESNO • SACRAMENTO • SANTA MARIA • SAN FRANCISCO • PHOENIX • LAS VEGAS • RENO ��jj��� 0-w Page 307 Vendor: EMCOR Services / Mesa Energy Systems, Inc. Contract No: CO 16-114 Project: Citywide HVAC & R Maintenance and Repair Services Subject: Pricing for Fiscal Year 2019-2020 Abbreviations: LA = tach, M = Monthly, SA = Semi-annually, Q = Quarterly Routine Maintenance and Repair (Section 903 and Section 906, Schedule 2) and Water Treatment (Section 904) ....._.............................................. Loc. No. Facility Exhibit B Qty! Unit I Frequency ! Unit Cost ! Annual Cost 1. Animal Care & Adoption Center, 11780 Arrow Rte. 12 EA M 2. Archibald Library, 7368 Archibald Ave. 12 EA M 3. ................................................................................................................ Central Park, 11200 Base Line Rd. 12 EA M ...... 4. ................................................................................................................ City Hall/Public Safety, 10500/10510 Civic Center Drive 12 EA M 5. Family Resource Center, 9791 Arrow Rt. 12 EA M 6. ...................................................................................... Fleet Services, 9153 9Th Street. 12 EA M 7. ............................................................................... Household Hazardous Waste, 8800 Hellman Ave. 12 EA M 8. .................................................................... Lions East, 9191 Base Line Rd. 12 EA M 9. .......................................... Lions West, 9161 Base Line Rd. 12 .............. EA M .... 10. ....................................................................... Public Works Service Center, 8794 Lion Street 12 .............. EA M 11. ............... . .................... RC Sports Center, 8303 Rochester Ave. 12 EA M 12. Stadium Complex, 8408 Rochester Ave. 12 EA M 13. ............................................................................ Victoria Gardens Cultural Center, 12505 Cultural Center Dr. 12 EA M ....... 14. .................................................................................................................... 'Victoria Gardens Police Substation, 7743 Kew St. .............................................................................................................................. 12 EA M ..... I.......... 15. R.C.M.U. Substation, 8313 Rochester Ave. 2 EA SA .... 16. ............................................................................................................................. All Risk Training Center, 11285 Jersey Blvd. 2 ................ EA SA 17. .......................... �. All Risk Training Center - Data Center, 11285 Jersey Blvd. 4 EA Q .... 18. ..................................... Fire Shop, 11271 Jersey Blvd. 2 EA SA 19. Fire Station 171, 6627 Amethyst St. 2 EA SA 20. Fire Station 172, 9612 San Bernardino Rd. 2 EA SA 21. ............................ ............. Fire Station 173, 12270 Firehouse Ct. 2 EA SA ......... 22. ........................................................................................................ Fire Station 174, 11297 Jersey Blvd. 2 € .............. EA SA ......... 23. .................................................................................................. Fire Station 175, 11108 Banyan St. 2 EA SA 24. ................................... . ......................................... Fire Station 176, 5840 East Ave. 2 EA SA 25. ......................................................... ..................................................... Fire Station 177, 9270 Rancho St. 2 EA SA Total Routine Maintenance and Repair (Section 903 and Section 906, Schedule 2) and Water Treatment (Section 904) $ 2,154.00 $ 25,848.00 ................... $ 709.00 $ 8,508.00 ........................... $ 1,609.00 $ 19,308.00 ........................... $ 3,910.00$ 46,920.00 .......... ................ $ 407.00 $ 4,884.00 ............. .................. $ 349.00 $ 4,188.00 ........... ........ $ 150.00 $ 1,800.00 ..................... .................. $ 233.00 $ 2,796.00 .................................. ............................. $ 539.00 $ 6,468.00 .................................. ............................. $ 2,275.00 $ 27,300.00 ....................... ................ $ 864.00 $ 10,368.00 ........................... ................ $ 1,119.00 $ 13,428.00 .............Y................... ................ $ 3,251.00 $ 39,012.00 .......... $ 136.00 $ 1,632.00 ........Y ................... .......................... $ 810.00 $ 1,620.00 .............Y................... ......................... $ 2,550.00 $ 5,100.00 ..................... .................. $ 1,452.00 $ 5,808.00 .............Y................. ...................... $ 1,180.00 $ 2,360.00 $ 766.00 $ 1,532.00 ............. $ 711.00 $ 1,422.00 $ 1,088.00 $ 2,176.00 ............................... ............................. $ 2,602.00 $ 5,204.00 ............................... ............................. $ 1,879.00 $ 3,758.00 ............................ ............. $ 770.00 $ 1,540.00 ............ $ 961.00 $ 1,922.00 $ 244,902.00 Automation System Maintenance ........................................................................................................ Unit Unit Cost ............................ 26. Regular Labor ................. Hour LOC.: Facility Qty Unit Frequency Unit Cost Annual Cost No. ................ Hour $ 236.90 23. Animal Care & Adoption Center - 11780 Arrow Rte. 12 EA M $ 652.00 $ ................. 7,824.00 24. Stadium Complex - 8408 Rochester Ave. .................. 12 EA M .................. $ 211.00 $ ..................... 2,532.00 25. Central Park, Lions East and West, and City Hall Lighting 12 EA M .................. $ 211.00 $ ........ 2,532.00 Total Automation System Maintenance $ 1,074.00 $ 12,888.00 Extra Work Schedule Unit Unit Cost ............................ 26. Regular Labor ................. Hour $ ................. 118.50 ................................ 27. After Hours Labor Hour $ 177.70 28. Holiday Labor ................ Hour $ 236.90 5/28/2019, 9:45 AM Page 308 DATE: TO: FROM: INITIATED BY: SUBJECT: July 17, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Alberto Espinoza, Interim Public Works Services Director Paul Fisher, Management Analyst I CONSIDERATION TO APPROVE THE RENEWAL OF CONTRACT CO 18- 125 WITH FUEL EQUIPMENT SERVICES, INC. DBA FUEL SERV FOR FUEL ISLAND AND FUEL AUTOMATION SYSTEM MAINTENANCE AND REPAIR SERVICES, IN AN AMOUNT NOT TO EXCEED $21,000 FOR FY 2019/2020. RECOMMENDATION: Staff recommends the City Council approve Amendment No. 2 to contract CO 18-125 with Fuel Equipment Services, Inc. DBA Fuel Serv, extending the term of the contract to June 30, 2020, in an amount not to exceed $21,000 for FY 2019-2020, and an estimated total contract amount of $89,190 over the four years remaining on the contract; and authorize the City Manager to renew the contract annually. On October 17, 2018, the City Council accepted the bids received for fuel island and fuel automation systems maintenance and repair services, and awarded contract CO 18-125 to Fuel Serv. The term of the contract is one year, with the option to renew in one-year increments for a maximum of five years through June 30, 2023. If approved, Amendment 2 to contract CO 18-125 will extend the term of the contract to June 30, 2020 with no changes to the pricing, scope of work or other terms and conditions. ANALYSIS: Fuel Sery has submitted a Letter of Intent expressing their desire to continue providing service to the City and Fire District during FY 2019/2020 with NO increase to current rates. In anticipation of a possible request by the contractor for a Consumer Price Index (CPI -U) increase adjustment in future years, the chart below was prepared to show the estimated annual funding breakdown. Please note this is only an estimate and the amounts listed below could vary. Prior Year Fiscal Year Costs Est. Annual Increase (4%) Total Costs 2019/2020 $ 21,000 2020/2021 $ 21,000 $ 840 $ 21,840 2021/2022 $ 21,840 $ 880 $ 22,720 2021/2022 $ 22,720 $ 910 $ 23,630 Grand Total $ 89,190 Page 309 Fuel Sery continues to provide service meeting the needs of the City and Fire District as outlined in the contract documents. To that end, staff recommends the City Council approve the renewal of contract CO 18-125 effective July 1, 2019 and approve the spending limit of $21,000 for FY 2019/2020 and the estimated total contract value of $89,190 over the four years remaining on the contract. An additional $127,400 over four years for fuel island and fuel automation systems maintenance and repair services for Fire District facilities will be considered separately by the Fire Board. FISCAL IMPACT: The contract price is within the contract services budget line items in the adopted budget for FY 2019/2020. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal of enhancing premier community status and public safety by ensuring City and Fire District facilities are properly maintained. ATTACHMENTS: Description Amendment 2 to CO 18-125 Page 310 Attachment I - Amendment 2 AMENDMENT NO. 2 to Professional Services Agreement (CO 18-125) between Fuel Equipment Services, Inc. DBA Fuel Sery (hereinafter "Contractor") and City of Rancho Cucamonga (hereinafter "City") and the Rancho Cucamonga Fire Protection District (hereinafter the "RCFPD") This Amendment No. 2 will serve to amend the Professional Services Agreement (hereinafter "Agreement"), CO 18-125, to incorporate the following: Item 1: Extend the term of the contract to June 30, 2020 in an amount not to exceed $51,000 for the period July 1, 2019 through June 30, 2020 ($21,000 for routine maintenance and extra work in City facilities and $30,000 for routine maintenance and extra work in RCFPD facilities). Said extension will be in accordance with contractor's letter of intent dated May 23, 2019, attached hereto as Exhibit A and contract unit pricing attached hereto as Exhibit B. All other Terms and Conditions of the original Agreement CO#18-125, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than July 8, 2019. The City will process both copies for signature and provide Contractor with one (1) fully executed copy of the Amendment. Fuel Equipment Services, Inc. DBA Fuel Sery City of Rancho Cucamonga By: By: Name Date Name Date Title Title By: By: Name Date Name Date Title Title (two signatures required if corporation) Page 311 Exhibit A Fuel �Sery 5/23/2019 City of Rancho Cucamonga 8794 Lion St Rancho Cucamonga, CA 91730 Subject: 18-125 Fuel Island Maintenance Contract To whom it may concern, This is an letter of intent to honor existing pricing and contract with the City of Rancho Cucamonga going forward into fiscal yeare 2019/2020. Our existing rates will be held for a contract extension with the same terms of the existing contract. If you have any questions please contact us. Thank you, Robert Rodriguez President SPECIALIZING IN FLEET GARAGE AND FUELING EQUIPMENT 5196 Benito Street, Suite6, Montclair, CA 91763 Phone (800)581-3710 Fax (866) 999-6652 service(Vuelservinc.com License # 1007851 A/HAZ/C10 Page 312 Exhibit 6 Fuel Island Maintenance Rate Sheet (Rates effective through June 30, 2020) Quarterly Preventive Maintenance .............................................................................................................................................................................................................................................. .............. ....................... Location Quantity Unit Unit Cost Annual Cost Public Works Service Center, 9153 9th Street 4 .................... Lump Sum $ 800.00 $ 3,200.00 Stadium Complex, 8408 Rochester Avenue 4 Lump Sum $ 620.00 $ 2,480.00 Station 171, 6627 Amethyst Avenue ............................................................................................... 4 Lump Sum ......................... $ 400.00 $ 1,600.00 .............. Station 172, 9612 San Bernardino Road 4 Lump Sum $ 400.00 $ 1,600.00 Station 173, 12270 Firehouse Court 4 ...................... Lump Sum $ 620.00 $ 2,480.00 Station 174, 11297 Jersey Blvd. 4 Lump Sum $ 620.00 $ 2,480.00 Station 175, 11108 Banyan Street 4 Lump Sum $ 620.00 $ 2,480.00 Station 176, 5840 East Avenue 4 Lump Sum $ 450.00 $ 1,800.00 ................................................................................................. Station 177, 9270 Rancho Street 4 Lump Sum $ 450.00 .............. $ 1,800.00 Total: $ 19,920.00 Extra Work Labor and Materials ............. Description Unit Rate Labor - Regular Hourly Rate Hour $ 95.00 Labor - After Hours Rate, excluding City holidays Hour $ 120.00 Labor - Holiday Rate, City recognized holidays only Hour $ 120.00 Materials - Markup Percentage 15% Page 313 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Alberto Espinoza, Interim Public Works Services Director Dean Rodia, Parks and Landscape Superintendent Paul Fisher, Management Analyst SUBJECT: CONSIDERATION TO APPROVE A MONTH TO MONTH EXTENSION OF CONTRACT CO 08-162 WITH UNITED PACIFIC SERVICES FOR CITYWIDE TREE MAINTENANCE SERVICES IN AN AMOUNT NOT TO EXCEED $325,000. RECOMMENDATION: Staff recommends the City Council approve Amendment No. 9 to contract CO 08-162 with United Pacific Services; extending the term of the professional services contract on a month to month basis, not to exceed a three-month term, in an amount not to exceed $325,000 during the extension period. BACKGROUND: On October 15, 2008, the City Council accepted the bids received for citywide tree maintenance and awarded contract CO 08-162 to United Pacific Services. This contract has an option for renewal in one- year increments with no stated limit on the number of renewals. Over the past year, staff determined it was time to update the contract specifications to include newer terminology, service requirements, and improved compliance language. To allow time to re -bid these services, the City Council approved Amendment No. 7 to the contract on July 18, 2018, which extended the contract on a month to month basis, not to exceed a seven-month period. On August 23, 2018, RFP 18/19-007 for Citywide Tree Maintenance Services was posted to the City's automated bid system. Four vendors submitted bids by the September 26, 2018 deadline. During evaluation of the proposals, irregularities were discovered in the proposals from three of the four vendors. Therefore, staff determined it was in the City's best interest to cancel the solicitation and re - advertise for these services to ensure the City receives competitive bids. On February 29, 2019, the City Council approved Amendment No. 8 which further extended the term of the contract an additional five months through June 30, 2019 to allow staff the time to conduct this second solicitation. On May 29, 2019, RFP 19/20-007 for Citywide Tree Maintenance Services was posted to the City's automated bid system. Proposals are due on July 24, 2019. It is staff's goal to have the evaluation process concluded and a new contract awarded in September 2019. Under this new contract, work is expected to begin on October 1, 2019. ANALYSIS: United Pacific Services has provided tree maintenance services to the City of Rancho Cucamonga for eleven years. There have been NO rate increases during the term of this contract. During the ongoing Page 314 procurement period it is necessary to maintain services to the residents, especially during emergency events such as wind or rain storms. In addition, United Pacific Services continues to provide excellent service to the City. To that end, staff recommends the City Council approve a short-term renewal of CO 08-162 for a period not to exceed three months through September 30, 2019, to provide the necessary services during the procurement period. FISCAL IMPACT: The contract price is within the contract services budget line items in the approved budget for FY 2019/2020. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council Goal of public safety by maintaining a healthy and sustainable urban forest through proper structural care and tree development throughout the communities and all types of public access areas. ATTACHMENTS: Description Amendment 9 to CO 08-162 Page 315 Attachment 1 - Amendment 9 FOL 1021 DIM IMkluklcmu to Professional Services Agreement (CO #08-162) between United Pacific Services, Inc. (hereinafter Contractor) and City of Rancho Cucamonga (hereinafter "City") This Amendment No. 9 will serve to amend the Professional Services Agreement (hereinafter "Agreement"), CO# 08-162 to incorporate the following: Item 1: The term of the agreement is hereby extended on a month by month basis, not to exceed a total of three months. Item 2: Contractor hereby agrees to extend current contract pricing through September 30, 2019. Item 3: Total compensation for work completed during this extension shall not exceed $325,000 All other Terms and Conditions of the original Agreement, contract no. CO 08-162, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than July 8, 2019. The City will process both copies for signature and provide Contractor with one (1) fully executed copy of the Amendment. United Pacific Services LOW Name Date Title By: Name Date Title (two signatures required if corporation) City of Rancho Cucamonga Name Title Date By: Name Date Title Page 316 DATE: TO: FROM: INITIATED BY: SUBJECT: July 17, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Alberto Espinoza, Interim Public Works Services Director Paul Fisher, Management Analyst I CONSIDERATION TO APPROVE THE RENEWAL OF CONTRACT CO 18- 102 WITH ABSOLUTE SECURITY INTERNATIONAL, INC. FOR SECURITY GUARD SERVICES AT VARIOUS CITY FACILITIES IN AN AMOUNT NOT TO EXCEED $278,240 FOR FY 2019/2020. RECOMMENDATION: Staff recommends the City Council approve Amendment No. 1 to contract CO 18-102 with Absolute Security International, Inc. extending the term of the contract to June 30, 2020, in an amount not to exceed $278,240 for FY 2019/2020, and an estimated total amount of $1,632,350 for the five years remaining on the contract; and authorize the City Manager to renew the contract annually. BACKGROUND: On August 15, 2018, City Council accepted the bids received for security guard services at various City facilities, and awarded contract CO 18-102 to Absolute Security International, Inc. The term of the contract is one year, with the option to renew in one year increments for a maximum of seven years through June 30, 2024. The scope of work for this contract includes, but is not limited to, standing guard services, patrol routes, special event security, walkout service for staff, parking lot monitoring, and loss control. Services are provided at the Animal Care and Adoption Center, LoanMart Field, and the Metrolink Station. In addition, the guards provide nightly restroom lockup and gate closure at City parks. If approved, Amendment 1 to contract CO 18-102 will extend the term of the contract to June 30, 2020 with an average increase of 8.6% to current rates and no changes to the scope of work or other terms and conditions. ANALYSIS: Absolute Security International, Inc. has submitted a Letter of Intent expressing their desire to continue providing service to the City of Rancho Cucamonga during FY 2019/2020 with an 8.4% increase to the cost of regular service. This increase is primarily a result of the scheduled increases to the California minimum wage. Security guards predominately consist of low wage earners so minimum wage increases directly impact labor costs for providing guard services. The California minimum wage increased to $12.00 per hour on January 1, 2019 and will increase to $13.00 per hour on January 1, 2020. The average minimum wage for FY 2019/2020 is approximately 8.7% higher than the average minimum wage during FY 2018/2019. The chart below indicates the estimated annual funding breakdown. The average annual increase to the minimum wage on January 1st of each year from 2020 to 2022 is approximately 8%. Therefore, the assumption underlying this estimate is that contract costs will also increase 8% per year. Please note this is only an estimate and the amounts listed below will likely vary. Page 317 Prior Year Fiscal Year Costs Est. Annual Increase (8%) Total Costs 2019/2020 $ 278,240 2020/2021 $ 278,240 $ 22,260 $ 300,500 2021/2022 $ 300,500 $ 24,040 $ 324,540 2022/2023 $ 324,540 $ 25,970 $ 350,510 2023/2024 $ 350,510 $ 28,050 $ 378,560 Grand Total $ 1,632,350 Absolute Security International, Inc. continues to provide service meeting the needs of the City as outlined in the contract documents. To that end, staff recommends the City Council approve the renewal of contract CO 18-102 effective July 1, 2019, approve the spending limit of $278,240 for FY 2019/2020, and the estimated total contract value of $1,632,350 over the five years remaining on the contract. FISCAL IMPACT: The contract price is within the contract services budget line items in the proposed budget for FY 2019/2020. COUNCIL GOAL(S) ADDRESSED: The provision of guard services enhances Public Safety and reinforces the City's position as the premier community in the inland region. ATTACHMENTS: Description Amendment 1 to CO 18-102 Page 318 Attachment 1 - Amendment 1 AMENDMENT NO. 1 to Professional Services Agreement (CO #18-102) between Absolute Security International, Inc. dba Absolute International Security (hereinafter Contractor) and City of Rancho Cucamonga (hereinafter "City") This Amendment No. 1 will serve to amend the Professional Services Agreement (hereinafter "Agreement"), CO# 18-102 to incorporate the following: Item 1: The term of the agreement is hereby extended to June 30, 2020 in an amount that shall not exceed $278,240 during the period July 1, 2019 through June 30, 2020. Said extension will be in accordance with contractor's letter of intent dated June 20, 2019, attached hereto as Exhibit A. This will be the second year of the agreement. Item 2: Increase hourly rates as noted in Exhibit A. The new contract rates effective July 1, 2019 are attached hereto as Exhibit B. All other Terms and Conditions of the original Agreement CO# 18-102, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than July 8, 2019. The City will process both copies for signature and provide Contractor with one (1) fully executed copy of the Amendment. Absolute International Security I Name Date Title By: Name Date Title (two signatures required if corporation) City of Rancho Cucamonga By: Name Title By: Name Title Date Date Page 319 ABSOLUTE ATERNATIOML SECURITY uummumummimiimummmiimuu c�•�: June 20, 2019 City of Rancho Cucamonga 10500 Civic Center Dr. Rancho Cucamonga, CA 91730 Attn: Paul Fisher Re: Notice of Intent to Continue Security Guard Services with a rate adjustment Dear Mr. Fisher, This letter serves as the confirmation that Absolute International Security's intent to continue the security services at The City of Rancho Cucamonga for the year (July 1, 2019 — June 30, 2020). We are proud to serve your City and greatly appreciate the opportunity. The billing rate will be increased from $19.48 to $21.17 per hour for regular security officer and from $23.73 to $25.67 per hour for vehicle patrol effective July 1, 2019. Due to current minimum wage increasing from $12.00 to $13.00 starting January 1, 2020 as well as the LA City minimum wage increasing from $13.25 to $14.25 by July 1, 2019, we have been forced to raise our billing rate. This increase includes direct and indirect cost related to payroll taxes, insurance premiums, gasoline, benefits and along with an increase in our operational overhead costs. We have also provided a Cost Specification for your reference. Please let us know if we can assist you with any questions you may have. As always, we are here to help, and we appreciate the opportunity to serve you! Sincerely, Lisa Phan Controller Absolute Security International, Inc. 4255 Tyler Avenue, El Monte, CA 91731 • Toll Free (866) 969-7188 • Tel. (626) 858-7188 • Fax (626) 858-2882 • www.absolutesecudtyinti.com Page 320 Exhibit C Security Guard Services Rate Sheet (Rates effective through June 30, 2020) Schedule of Services Extra Work/Temporary Services Description Unit Rate Temporary Service Hour $ 21.17 Overtime Hour $ 31.76 Page 321 Est. Annual Regular Regular Est. Annual Holiday Holiday Estimated Location Unit Regular Qty. Rate Subtotal Holiday Hours Rate Subtotal Annual Cost Animal Care and Adoption Center 356 Hour $ 21.17 $ 7,536.52 9 $ 31.76 $ 285.80 $ 7,822.32 per schedule listed in RFP section 4.6(F) Epicenter 2,922 Hour $ 21.17 $ 61,858.74 42 $ 31.76 $ 1,333.71 $ 63,192.45 per schedule listed in RFP section 4.6(C) Metrolink 6,672 Hour $ 21.17 $ 141,246.24 114 $ 31.76 $ 3,620.07 $ 144,866.31 per schedule listed in RFP section 4.6(E) Park Restroom Lock -Up and Gate Closure 365 Day $ 102.68 $ 37,478.20 0 $ - $ - $ 37,478.20 per schedule in Table 1 Total: $ 253,359.28 Extra Work/Temporary Services Description Unit Rate Temporary Service Hour $ 21.17 Overtime Hour $ 31.76 Page 321 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Lori Sassoon, Deputy City Manager/Administrative Services Tamara L. Layne, Finance Director Noah Daniels, Finance Manager SUBJECT: CONSIDERATION OF APPROVAL OF RESOLUTION ESTABLISHING AN ANNUAL LEVY FOR THE COSTS INCURRED IN THE COLLECTION OF ASSESSMENTS FOR ASSESSMENT DISTRICT NO. 93-1 (MASI PLAZA) FOR FISCAL YEAR 2019/20. RECOMMENDATION: It is recommended that the City Council adopt a resolution approving the annual levy for the costs incurred in the collection of assessments for Assessment District No. 93-1 (Masi Plaza) (the "District") for Fiscal Year 2019/20. BACKGROUND: On August 4, 1997, the City issued $2,990,000 in bonds pursuant to the Improvement Bond Act of 1915, Division 10 of the California Streets and Highways Code. All the proceedings of the City to form the District, to levy the assessments and to acquire the improvements described and being financed with the proceeds of the bonds had been undertaken pursuant to the Municipal Improvement Act of 1913, Division 12 of the California Streets and Highways Code and Resolution of Intention No. 97-104 adopted by the City Council of February 19, 1997. The District, comprised of approximately 23.64 acres, is located along the south side of Foothill Boulevard and the west side of Rochester Avenue and consists of 25 developed lots subject to assessment. Although the City Council has previously authorized the formation of the District, the bonded indebtedness and the maximum assessment levy within the boundaries of the District, the actual annual assessment to be levied must be authorized on an annual basis. ANALYSIS: The annual assessment for the District is sufficient to pay for the principal, interest and other periodic costs for the bonded indebtedness associated with the District. All the costs related to the District are costs of the District, not the City nor its General Fund. Thus, all costs related to administering the District and paying debt service on the bonds are the responsibility of the property owners within the District. Additionally, the outstanding indebtedness of the District is not an obligation of the City. The annual assessment will be applied to all parcels within the District. The table below summarizes the levy for the District for Fiscal Year 2019/20: Page 322 Assessment District Proposed Assessment Levy Notes 93-1 (Masi Plaza) $246,750 No change from prior year. The assessments noted in the Annual Status Report for the District are net of estimated delinquencies for budgetary purposes. In cases of delinquency and foreclosure, the parcels will be subject to penalties. If approved, City staff will file the certified list of all parcels subject to the assessment levy with the County of San Bernardino no later than the County's August 12, 2019 submittal deadline. The individual budget for the District was approved by the City Council on June 27, 2019 with the Fiscal Year 2019/20 Adopted Budget. FISCAL IMPACT: The District is separate from the City General Fund. The assessment revenues that are collected for the District are used for the debt service payments and administration costs for only the District. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal to ensure the fiscally sustainability of the City's special districts. ATTACHMENTS: Description Attachment 1 — Resolution Attachment 2 —Annual Status Report Page 323 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE -AUTHORIZING THE LEVY OF AN ASSESSMENT SURCHARGE FOR THE EXPENSES INCURRED IN THE COLLECTION OF ASSESSMENTS IN ASSESSMENT DISTRICT NO. 93-1 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has heretofore undertaken proceedings pursuant to the "Municipal Improvement Act of 1913" being Division 12 of the Streets and Highways Code of the State of California, and has confirmed assessments upon land within various special assessment districts (hereinafter collectively referred to as the "District"); and WHEREAS, said proceedings provided for and the City did subsequently issue bonds pursuant to the "Improvement Bond Act of 1915", being Division 10 of the Streets and Highways Code of the State of California, said bonds representing unpaid assessments within the District; and WHEREAS, the City does incur necessary administrative expenses in the collection of the annual installments of the assessment within the District; and WHEREAS, Government Code Section 8682 does authorize the City to establish an assessment surcharge to allow the City to recover its expenses of collection of said assessments; and WHEREAS, the City desires to establish such an assessment surcharge as authorized by said Government Code Section 8682. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES: SECTION 1: That the above recitals are all true and correct. SECTION 2: Treasurer is hereby directed to add to the annual installment of assessments within the District a maximum of five percent (5%) of the amount of the installments and of the interest thereon, not to exceed the Treasurer's estimate of the expenses of collection. Said expenses of collection shall include the necessary administrative expenses of the City incurred in providing the County Auditor with current information regarding the ownership or division of the affected lots or parcels of land within the District to ensure the proper entry by the County Auditor in his or her assessment roll and the timely collection of the Assessment installments. SECTION 1 The above assessment surcharge, when collected, shall belong to the City and shall cover the expenses and compensation of the Treasurer incurred in the collection of the assessments, and of the interest and penalties added on to the assessments. PASSED, APPROVED, AND ADOPTED this 171h day of July 2019. Resolution No. 19 -XXX — Page 1 of 1 ATTACHMENT 4(nge 324 CITY OF RANCHO CUCAMONGA ASSESSMENT DISTRICT NO. 93-1 MASI PLAZA ANNUAL STATUS REPORT JULY 2019 Page 325 Resolution 19 -XXX BACKGROUND On August 4, 1997, $2,990,000 in bonds were issued by the City of Rancho Cucamonga, California (the "City") pursuant to the Improvement Bond Act of 1915, Division 10 of the California Streets and Highways Code (the "Bond Law"). All the proceedings of the City to form the Assessment District No. 93-1 Masi Plaza (the "Assessment District"), to levy the assessments and to acquire the improvements described and being financed with the proceeds of the bonds had been undertaken pursuant to the Municipal Improvement Act of 1913, Division 12 of the California Streets and Highways Code (the "Improvement Act"), and Resolution of Intention No. 97-104 adopted by the City Council of February 19, 1997. The Assessment District, comprising approximately 23.64 acres, is situated along the south side of Foothill and the west side of Rochester and consists of twenty-five (25) developed lots subject to assessment. Proceeds of the bonds were used to acquire certain streets, curbs, gutters, sidewalks, street lighting, traffic signal, water, sewer, storm drainage, public amenities and certain public utility improvements, constructed within the Assessment District and necessary for the existing and proposed development within the Assessment District. The method of assessment for the Assessment District was determined by the Assessment Engineer. The acquisition costs and proportionate share of the incidental costs for bid items were spread on a net assessable acreage basis to those areas of subareas of the Assessment District that specifically benefited from the works of improvements to be acquired. The Assessment Engineer determined that the special benefits received from the above cited works of improvements were in direct proportion to the number of assessable net acres of the record lots. The assessments were spread over all parcels within the boundary based upon its proportion of the total assessable acreage within the Assessment District. Net assessable acreage for all lots within the Assessment District was taken directly from the "per lot" net acreage shown on the recorded parcel without offset for easements. Section 8682 of the Government Code authorizes cities to collect an annual assessment fee of a maximum five percent (5%) of the amount of installments and not to exceed sixteen dollars per parcel assessment for the costs incurred in the administration and assessment collection. The requested fee will allow the City to recover funds for collection and management of the Assessment District that are applicable to the Improvement Bond Act of 1915. The City's comprehensive management program including record keeping, cost management, payoff calculations, monthly financial reports, debt service schedules, as well as providing information to the public is funded from this fee. This fee is in place Assessment District No. 93-1 (Masi Plaza) 1 Fiscal Year 2019/20 Page 326 Resolution 19 -XXX now to pay for administration and will allow the City to maintain the current rate and level of service. The assessment shall be levied only so long as required for each parcel of taxable property to discharge bond obligations. The following is a list of businesses located within the Assessment District: Building Phase Lot Apn Tenants 1 1 1 0229-021-11 Valvoline Instant Oil Change 2 1 2 0229-021-12 Shell Service Station and Seven Eleven 3 1 3 0229-021-13 Jack in the Box 4 1 4 0229-021-14 Popeye's Chicken, Manila Sunset Grille, Ramen Masuta, Taco Hut, and one Empty Suite 5A 1 5 0229-021-15 GEN Korea Barbecue, and one Empty Suite 5B 1 5 0229-021-15 Abi Sabi Teppan Steak House & Sushi Bar 6 1 6 0229-021-16 Denny's Restaurant 7 1 7 0229-021-17 85°C Bakery Cafe, #1 Pho Noodle & Grill, Barbershop, and Creamistry 8 1 8 0229-021-18 Mountain View Tires 9 1 9 0229-021-19 Quality Auto and SafeLite Glass 10 1 10 0229-021-20 Lim's Honda, Acura and Mazda, and one Empty Suite 11 11 11 & 27 0229-021-30 24 Hour Fitness 12A 11 12 0229-021-21 Legends Nails, My Makeup Kit, Sunshine Foot Massage, Nutrition 4 Less and Poke Bistro 12B 11 12 0229-021-21 Shape Ceragem, Dental Office, 10th Planet Jiu Jitsu, and one Empty Suite 13 11 13 0229-021-22 Proverbs 31, Roger Dunn Golf Shop, Vista Paint, and one Empty Suite 14 11 14 0229-021-23 Engrave'N Embrodier, Vapor Lounge and two Empty Suites 15A 11 15 0229-021-24 Premier Healthcare, Farmers Insurance and three Empty Suites 15B 11 15 0229-021-24 Masada Homes Medical 16A 11 16 0229-021-31 Five Empty Suites 16B 11 16 0229-021-31 Rancho Wealth Management, Unity Escape Rooms, Carey Agency, one Empty Suite 16C 11 16 0229-021-32 Parking Lot 18A 111 20 0229-021-66 Six Empty Suites 18B 111 21 0229-021-64 Pacific Century Investments, STEM Center USA, and three Empty Suites 19A 111 18 & 19 0229-021-67 Mountain View Oral Surgery, True Beauty Aesthetic, and one Empty Suite 19B 111 17 & 18 0229-021-68 CW Driver Construction, and Elevate Chiropractic Corporation 20 111 20 0229-021-69 Clare -Matrix Institute of Addiction Suites 102 A & B, and one Empty Suite 24 111 24 0229-021-61 Smog Stop, Discount Auto, Nu Image Autosports, and one Empty Suite 25 111 25 0229-012-35 Eurotech Imports, Allstar Auto Center and Tint Shop 26 111 26 0229-012-36 Empty Suite 27 11 11 &27 0229-012-30 24 Hour Fitness Assessment District No. 93-1 (Masi Plaza) 2 Fiscal Year 2019/20 Page 327 Resolution 19 -XXX ASSESSMENT DISTRICT NO. 93-1 PROPOSED SOURCES AND USES OF FUNDS Assessment District No. 93-1 (Masi Plaza) 3 Fiscal Year 2019/20 Page 328 Fiscal Year 2019/20 Budget Sources Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 248,630 Interest Revenue 7,490 Total Proposed Sources $ 256,120 Uses Debt Service Principal Repayments $ 190,000 Interest Expense 45,940 Subtotal - Debt Service 235,940 Contract Services 2,500 Assessment Administration 140 Admin./General Overhead 240 Total Proposed Uses $ 238,820 Contribution to/(Use o� Fund Balance $ 17,300 Assessment District No. 93-1 (Masi Plaza) 3 Fiscal Year 2019/20 Page 328 M T4 to 0 1 N r M E e •�, U 2 03 o 49 0 4J r ,[n — } 30 u a 0 12 41 C i G s U) 1 41 [ 1 w C 1 Ln ■ ■ i i AV JaasayUa' i ,aim i Ay Ual!lllW iml-I.Ir1a MINI) E_ Ari U�)AeH 1 r Ay eSQWAa )H i G AV Pleq!4�'aV i AV UeWllaH i ■ i_ ■ �S Ue!laU�� i rump 1 ■�.li� yl.l.l.lr��l�`�5 ro S U Z Q Assessment District No. 93-1 (Masi Plaza) Fiscal Year 2019/20 Ay ";)u:) Resolution 19 -XXX N dY 49 J — } 30 a 0 m L ¢ Resolution 19 -XXX AV 4SeA U7 1 6.u�.�aa1 AV epUeM43 ■ i 1 i i AV JajSa4Uab 1 i G AV UDI!II!W 1 ■ ■ ■ ■ AV UaAeH i 1 AV esouUaH i i i AV Pleq!W:)IV ■ AV uewllaH �1�$���#���� AV P eUIjE • � P @ ez4 _ .AV aADJD ............ r 91 U-) Page 329 N dY 49 � J a+ C, � _ <� C3 w C 1 ■ in o AV 4SeA U7 1 6.u�.�aa1 AV epUeM43 ■ i 1 i i AV JajSa4Uab 1 i G AV UDI!II!W 1 ■ ■ ■ ■ AV UaAeH i 1 AV esouUaH i i i AV Pleq!W:)IV ■ AV uewllaH �1�$���#���� AV P eUIjE • � P @ ez4 _ .AV aADJD ............ r 91 U-) Page 329 DATE: TO: FROM: INITIATED BY: SUBJECT: July 17, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Lori Sassoon, Deputy City Manager/Administrative Services Tamara L. Layne, Finance Director Noah Daniels, Finance Manager CONSIDERATION OF APPROVAL TO SET ANNUAL BENEFIT ASSESSMENTS FOR DRAINAGE AREA NO. 91-2 (DAY CANYON DRAINAGE BASIN) FOR FISCAL YEAR 2019/20. RECOMMENDATION: It is recommended that the City Council adopt a resolution approving the annual benefit assessment levy for the maintenance and servicing of a drainage channel within Drainage Area No. 91-2 (Day Canyon Drainage Basin) (the "District") for Fiscal Year 2019/20. BACKGROUND: On November 6, 1991, the City Council adopted Resolution No. 91-331 for the annual levy of benefit assessments for the maintenance and servicing of a 27 -acre-foot desilting basin and a 1,460 -linear foot concrete drainage channel within the District boundaries. The District was developer -initiated for the protection of the developed properties from the overland flows to receive development rights. The City maintains the desilting basin and drainage channel. The costs associated with the maintenance are passed on to the property owners because they receive special and direct benefit that is distinguishable from the other property owners that are outside the boundary. Although the City Council has previously authorized the formation of the District and the maximum assessment levy within the boundaries of the District, the actual annual assessment to be levied must be authorized on an annual basis. ANALYSIS: The annual assessment for the District is sufficient to pay for the maintenance and servicing of the desilting basin and drainage channel. All the costs related to the District are costs of the District, not the City nor its General Fund. Thus, all costs related to administering the District are the responsibility of the property owners within the District. The annual assessment will be applied to all 363 residential parcels within the District. The annual cost for maintenance to each parcel is $92.17 which results in a total assessment levy of $33,458. The table below summarizes the levy for the District for Fiscal Year 2019/20: Benefit Assessment District Proposed Assessment Levy Notes 91-2 (Day Canyon Drainage Basin) $33,458 No change from prior year. The assessments noted in the Annual Supplement to the Final Engineer's Report for the District are net of estimated delinquencies for budgetary purposes. In cases of delinquency and foreclosure, the parcels will be subject to penalties. Page 330 If approved, City staff will file the certified list of all parcels subject to the benefit assessment levy with the County of San Bernardino no later than the County's August 12, 2019 submittal deadline. The individual budget for the District was approved by the City Council on June 27, 2019 with the Fiscal Year 2019/20 Adopted Budget. FISCAL IMPACT: The District is separate from the City General Fund. The benefit assessment revenues that are collected for the District are used for the related services for only the District. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal to ensure the fiscally sustainability of the City's special districts. ATTACHMENTS: Description Attachment 1 — Resolution Attachment 2 — Annual Supplement to the Final Engineer's Report Page 331 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DETERMINING THE COST OF SERVICE TO BE FINANCED BY BENEFIT ASSESSMENTS TO BE LEVIED IN DRAINAGE AREA NO. 91-2 FOR FISCAL YEAR 2019/20 AND DETERMINING AND IMPOSING SUCH BENEFIT ASSESSMENTS WHEREAS, the City Council of the City of Rancho Cucamonga, California, previously undertook proceedings to authorize the levy and imposition of benefit assessments to pay for the annual drainage maintenance, including the removal of sediment and debris from the Day Canyon Channel improvements and basin, pursuant to the terms and provisions of the "Benefit Assessment Act of 1982", being Chapter 6.4, Division 2, Title 5 of the Government Code of the State of California (commencing with Section 54703), said area of benefit being known and designated as Drainage Area No. 91-2 (the "Drainage Area"); and WHEREAS, at this time there has been presented to this City Council an annual Supplemental Report (the "Supplemental Report") to the Final Engineer's Report for the Drainage Area setting forth a description of the proposed service, cost estimate and assessment schedule for Fiscal Year 2019/20; and WHEREAS, at this time this City Council desires to determine the cost of providing authorized services to be financed by the levy of a benefit assessment for Fiscal Year 2019/20 and to determine and impose such benefit assessment. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES: SECTION 1: That the above recitals are all true and correct. SECTION 2: That the Supplemental Report is hereby approved and ordered to be kept on file in the Office of the City Clerk as a permanent record and to remain open for public inspection. Said Supplemental Report generally consists of the following: A. A description of the service proposed to be financed through revenue derived through the levy and collection of the benefit assessment; B. A description of each lot or parcel of property proposed to be subject to the benefit assessment; and C. The amount of the proposed assessment for each parcel. SECTION 3: That the rate and method of apportionment of the benefit assessment as set forth in the Final Engineer's Report is hereby adopted and has been utilized as the rate and method of apportionment of the benefit assessment to be levied in Fiscal Year 2019/20. SECTION 4: That this City Council hereby determines and orders that the benefit assessments described in the Supplemental Report within the Drainage Area are hereby confirmed and levied for Fiscal Year 2019/20. SECTION 5: That the above confirmed and levied benefit assessment for Fiscal Year 2019/20 shall be collected at the same time and in the same manner as general County property taxes are Resolution No. 19 -XXX — Page 1 of 2 ATTACHMENT Mge 332 collected and all laws providing for the collection and enforcement of such County taxes shall be applicable to the collection and enforcement of these benefit assessments. PASSED, APPROVED, AND ADOPTED this 1711 day of July 2019 Resolution No. 19 -XXX — Page 2 of 2 ATTACHMENT #01 Page 333 ANNUAL SUPPLEMENT TO THE FINAL ENGINEER'S REPORT DRAINAGE AREA NO. 91-2 CITY OF RANCHO CUCAMONGA CITY COUNCIL L'Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director JULY 2019 Page 334 ANNUAL SUPPLEMENT TO FINAL ENGINEER'S REPORT DRAINAGE AREA NO. 91-2 CITY OF RANCHO CUCAMONGA TABLE OF CONTENTS Engineer's Report Exhibit A - Description of Service Exhibit B - Cost Estimate Exhibit C - Assessment Schedule Benefit Assessment District No. 91-2 Fiscal Year 2019/20 1 ATTACHMENT #02 Page 335 AGENCY: CITY OF RANCHO CUCAMONGA PROJECT: DRAINAGE AREA NO. 91-2 TO: CITY COUNCIL CITY OF RANCHO CUCAMONGA STATE OF CALIFORNIA ANNUAL SUPPLEMENT TO FINAL ENGINEER'S REPORT PURSUANT TO BENEFIT ASSESSMENT ACT OF 1982 This Annual Supplement to the Final Engineer's Report (the "Annual Supplement") for City of Rancho Cucamonga Drainage Area No. 91-2 is hereby submitted consisting of the following documents, pursuant to the provisions of the Benefit Assessment Act of 1982, being Chapter 6.4, Division 2, Title 5 of the Government Code of the State of California, commencing with Section 54703. This Annual Supplement is applicable for the ensuing 12 -month period, being the fiscal year commencing July 1, 2019 to June 30, 2020. 1. DESCRIPTION OF SERVICE (Exhibit "A"): A description of the service proposed to be financed through revenue derived from the levy and collection of the annual benefit assessment. 2. COST ESTIMATE (Exhibit "B"): A listing of all costs and expenses for the next fiscal year, including incidental expenses. 3. BENEFIT ASSESSMENT SCHEDULE (Exhibit "C"): The annual assessment schedule, setting forth the following: A. Annual Benefit Assessment: The amount of the proposed benefit assessment for each parcel. B. Description of Parcel: A description of each lot or parcel of property proposed to be subject to the benefit assessment, said parcel being described by the County Assessor's parcel number. No benefit assessments shall be imposed or levied upon land owned by a Federal or State governmental agency and/or any other local agency. Any utility property and Benefit Assessment District No. 91-2 2 Fiscal Year 2019/20 ATTACHMENT #02 Page 336 right-of-way shall be subject to assessment only to the extent that it is specifically benefited from the proposed services. Reference is made to the Final Engineer's Report as incorporated in Resolution No. 91-331 for a description of the boundaries of the Drainage Area and each parcel therein and for the method of spreading the benefit assessment. Executed this 17th day of July 2019, at Rancho Cucamonga, California. DIRECTOR OF ENGINEERING SERVICES/CITY ENGINEER CITY OF RANCHO CUCAMONGA STATE OF CALIFORNIA Final approval, confirmation and levy of the annual benefit assessment and all matters in the Annual Supplement were made on the 17th day of July 2019, by adoption of Resolution No. 19 -XXX by the City Council. CITY CLERK CITY OF RANCHO CUCAMONGA STATE OF CALIFORNIA A copy of said Assessment Roll and Annual Supplement was filed in the Office of the City Engineer and the City Clerk on the 17th day of July 2019. CITY CLERK CITY OF RANCHO CUCAMONGA STATE OF CALIFORNIA DIRECTOR OF ENGINEERING SERVICES/CITY ENGINEER CITY OF RANCHO CUCAMONGA STATE OF CALIFORNIA Benefit Assessment District No. 91-2 Fiscal Year 2019/20 3 ATTACHMENT #02 Page 337 EXHIBIT A DESCRIPTION OF SERVICE The properties within Drainage Area No. 91-2 ("Drainage Area") are located within the boundaries of the Day Canyon Drainage Basin area. Protection of the properties within the Drainage Area from overland flows requires the construction of a 27+ acre-foot desilting basin and a 1,460+ linear foot concrete drainage channel. The channel improvements will intercept the overland flows prior to reaching the properties and carry the storm water runoff, sediment, trash, organic material and related debris to a desilting basin. Each year the sediment, trash, organic material and other related debris that accumulates in the desilting basin and channel must be removed and transported to an approved spoils site. The services proposed to be financed from the revenue derived from the levy and collections of the annual benefit assessment are as follows: A. Monthly on-site inspections of the desilting basin and channel. B. Bi -monthly weed abatement program for the desilting basin and channel. C. Removal of accumulated sediment, trash, organic material and other related debris from the desilting basin and channel to an approved spoils site. This service is expected to be provided annually. During times of excessive rainfall, this service may be required more frequently. Benefit Assessment District No. 91-2 4 Fiscal Year 2019/20 ATTACHMENT #02 Page 338 EXHIBIT B COST ESTIMATE FISCAL YEAR 2019/20 A. Cost of Annual Maintenance Regular Salaries $14,060 Fringe Benefits 6,750 Subtotal 20,810 B. Incidental Expenses City Administration 1,900 Administration/General Overhead 2,400 Subtotal 4,300 C. Total Annual Costs 25,110 D. Contribution to/(Use of) Fund Balance 9,530 E. Balance to Assessment Property Taxes, net of estimated delinquencies 33,130 Interest Earnings 860 Delinquencies 650 $34,640 Benefit Assessment District No. 91-2 5 Fiscal Year 2019/20 ATTACHMENT #02 Page 339 EXHIBIT C ASSESSMENT SCHEDULE WHEREAS, this City Council has previously, pursuant to the terms and provisions of the "Benefit Assessment Act of 1982", being Chapter 6.4, Division 2, Title 5 of the Government Code of the State of California, commencing with Section 54703, formed Drainage Area No. 91-2 all in accordance with the provisions of said Act; and, WHEREAS, the Annual Supplement for Fiscal Year 2019/20 consisting of certain documentation (including the amount of the proposed assessment for each parcel, a description of the parcel and a description of the service proposed to be provided) has now been prepared. NOW, THEREFORE, the Director of Engineering Services/City Engineer by virtue of the power vested pursuant to said Act and by order of the legislative body, hereby makes and recommends the following benefit assessment to cover the costs and expenses of the service proposed to be financed through the levy of assessments and revenue derived for the Fiscal Year 2019/20. Said costs and expenses are generally as follows: Personnel Salaries $20,810 Cost of Improvements 0 Incidental Expenses 4,300 Total Costs 25,110 Contribution to/(Use of) Fund Balance 9,530 Balance to Assesment $34,640 I do hereby assess and apportion the total amount of the costs and expenses upon the several parcels of land within the area of benefit in proportion to the estimated benefits received and hereby further state as follows: A. The amount of benefit assessment imposed is specifically related to the benefit of the parcel, which will be derived from the provision of the service to be provided. B. The annual aggregate amount of the total benefit assessment does not exceed the estimated annual cost of providing the service. Benefit Assessment District No. 91-2 6 Fiscal Year 2019/20 ATTACHMENT #02 Page 340 C. The revenue derived from the benefit assessment shall not be used to pay for the cost of any service other than the service for which the benefit assessment was levied. The assessment parcels herein refer to the County Assessment Roll for a description of the lots or parcels and said assessment roll shall govern for all details concerning the description of the lots or parcels. The net amount to be assessed upon the lands has been spread and apportioned by formula as set forth in the Final Engineer's Report in accordance with the benefits received from each parcel and in my opinion, said costs and expenses have been apportioned in direct relationship to the benefits received from the maintenance works of improvement. In the opinion of the undersigned, the benefit assessments have been spread and apportioned in accordance with the benefits to be received from the proposed work and services. Dated: July 17, 2019 DIRECTOR OF ENGINEERING SERVICES/CITY ENGINEER CITY OF RANCHO CUCAMONGA STATE OF CALIFORNIA ASSESSMENT PARCEL PROPERTY NUMBER 1087-261-01 to 11 1087-271-01 to 42 1087-281-01 to 58 1087-291-01 to 20 1087-301-01 to 35 1087-311-01 to 38 1087-321-01 to 34 1087-331-01 to 61 1087-341-01 to 58 Total Benefit Assessment District No. 91-2 Fiscal Year 2019/20 DESCRIPTION 363 Residential Parcels AMOUNT OF ASSESSMENT $33,458 $33,458 7 ATTACHMENT #02 Page 341 Benefit Assessment District No. 91-2 Fiscal Year 2019/20 ATTACHMENT #02 Page 342 lQ M IQ � o as E N + 2 V P3■ Q' ,� E :D C ; V •L � AV AUMO _ o t 2 } M ■ C ; J LII (a ■+ J tb ti S m �° a AV J$Q3 U) 1 ■ ' q ;Ay epuenng3 AV epueMr ++ CID ny aaasayOob A# Ja;sayaa"d ■ i AV uaj!II!W i.1_I.I......... : AV UUI!II!N ■ i Ay uaneH Ay uaneH ■ i Ay esauaaH ; Ay esauuaaH AV plellipa'd ■ ■ AV pleg!4u•hf i ■ AV uewilaH AV URWllRH ■ ■ is uellauJeD ; ASI PAA UTA 2 s 1 9 e G %JEL IR•� R AV RAOJ� E- E-gR1 6 SEI=4 x+I� +a ;6�f sa ��E rtl il.ia,l_ yl_1_Ir1.IMIMx Oti rti U1 ae- mm �4dFeyyo y a�Q¢ 31zC1 -16j i � i m rl i� Benefit Assessment District No. 91-2 Fiscal Year 2019/20 ATTACHMENT #02 Page 343 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Lori Sassoon, Deputy City Manager/Administrative Services Tamara L. Layne, Finance Director Noah Daniels, Finance Manager SUBJECT: CONSIDERATION OF APPROVAL TO SET ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NOS. 2000-01, 2000-02, 2000-03, 2000- 03 SPECIAL TAX "B", 2001-01 (IMPROVEMENT AREA NOS. 1 AND 2),2001- 01 (IMPROVEMENT AREA NO. 3),2003-01 (IMPROVEMENT AREA NO. 1), 2003-01 (IMPROVEMENT AREA NO. 2), 2004-01, 2006-01, 2006-02, 2017-01 AND 2018-01 FOR FISCAL YEAR 2019/20. RECOMMENDATION: It is recommended that the City Council adopt resolutions approving the levy of special taxes for Community Facilities District Nos. 2000-01 (South Etiwanda), 2000-02 (Rancho Cucamonga Corporate Park), 2000-03 (Rancho Summit), 2000-03 Special Tax "B" (Rancho Summit), 2001-01 (Improvement Area Nos. 1 and 2), 2001-01 (Improvement Area No. 3), 2003-01 (Improvement Area No. 1), 2003-01 (Improvement Area No. 2), 2004-01 (Rancho Etiwanda Estates), 2006-01 (Vintner's Grove), 2006-02 (Amador on Route 66), 2017-01 (North Etiwanda) and 2018-01 (The Resort at Empire Lakes) for Fiscal Year 2019/20. BACKGROUND: Pursuant to the Mello -Roos Community Facilities Act of 1982 (the "1982 Act"), the City Council approved the issuance of bonds to finance public facilities within certain geographical boundaries which formed the aforementioned Community Facilities Districts (each a "District" and collectively the "Districts") Although the City Council has previously authorized the formation of the Districts, the bonded indebtedness and the maximum levy of a special tax within the boundaries of the Districts, the actual annual special tax to be levied must be authorized on an annual basis. ANALYSIS: Annually, prior to the County's direct assessment enrollment deadline in August, the City Council is asked to adopt a resolution approving the levy of special tax as reflected in the respective Annual Status Report for each District. Accordingly, for the upcoming Fiscal Year 2019/20 levy, the City Council's approval is recommended. The annual levy of special taxes for the Districts is sufficient to pay for the public facilities and services, the principal and interest, and other periodic costs for the bonded indebtedness associated with the Districts. These costs are permitted to be financed pursuant to the 1982 Act. All the costs related to the Districts are costs of the Districts, not the City nor its General Fund. Thus, all costs related to Page 344 administering the Districts and paying debt service on the bonds are the responsibility of the property owners within the Districts. Additionally, the outstanding indebtedness of the Districts is not an obligation of the City. The annual levy of special taxes will be applied to all parcels within the Districts which are not otherwise exempt from taxation or that have not provided a complete payoff covering all future fiscal years' levies. The special taxes will be levied until the bonds issued by the Districts mature, except for the maintenance special tax for CFD 2000-03 Special Tax "B" (Rancho Summit), CFD 2017-01 (North Etiwanda) and 2018-01 (The Resort at Empire Lakes). The maintenance special tax will be levied and collected on an ongoing basis, unless and until such time the City determines that revenues are no longer needed. However, it should be noted that there is no special tax levy at this time for CFD 2017- 01 (North Etiwanda) and CFD 2018-01 (The Resort at Empire Lakes) for Fiscal Year 2019/20 as there are not yet any improvements to maintain. The table below summarizes the total levy for each District which has outstanding bonded indebtedness for Fiscal Year 2019/20: Community Facilities Levy Amount Notes District District Levy 2000-01 $73,922 No change from prior year. (South Etiwanda) $1,387.73 Increased by 6.0% from 2000-02 (Rancho Cucamonga Corporate $517,768 No change from prior year. Park) No levy determined 2018-01 2000-03 $566,112 No change from prior year. (Rancho Summit) $313.84 $0.00 2001-01 Lakes) (Improvement Area Nos. 1 and $670,447 No change from prior year. 2) 2001-01 $61,467 No change from prior year. (Improvement Area No. 3) 2003-01 $1,154,670 Increase from prior year (Improvement Area No. 1) for debt service. 2003-01 $201,043 No change from prior year. (Improvement Area No. 2) 2004-01 $2,659,971 Decrease of 5% from the (Rancho Etiwanda Estates) prior year 2006-01 $288,959 No change from prior year. (Vintner's Grove) 2006-02 $183,158 No change from prior year. (Amador on Route 66) The table below summarizes the special tax levies for a single family residence for the maintenance CFDs for Fiscal Year 2019/20: Community Facility Maximum Current Levy Notes District Levy 2000-03 Special Tax "B" $1,387.73 $1,387.73 Increased by 6.0% from (Rancho Summit) the prior year. 2017-01 (North Etiwanda) $924.08 $0.00 No levy determined 2018-01 (The Resort at Empire $313.84 $0.00 No levy determined Lakes) The special taxes noted in the Annual Status Report for each District are net of estimated delinquencies for budgetary purposes. In cases of special tax delinquency and foreclosure, the parcels will be subject to penalties. If approved, City staff will file the certified list of all parcels subject to the special tax levy with the County of San Bernardino no later than the County's August 12, 2018 submittal deadline. Adoption of the Page 345 resolutions will provide for the Fiscal Year 2019/20 levy upon the parcels within each District that are not otherwise exempt from taxation, at the rates set forth in the attached Annual Status Reports for Fiscal Year 2019/20. The individual budgets for the Districts were approved by the City Council on June 27, 2019 with the Fiscal Year 2019/20 Adopted Budget. FISCAL IMPACT: The Districts are separate from the City General Fund. The special tax revenues that are collected for each District are used for the related services, debt service payments and administration costs for only that District. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal to ensure the fiscally sustainability of the City's special districts. ATTACHMENTS: Description Attachment 01 — Resolution CFD 2000-01 Attachment 02 — Annual Status Report — CFD 2000-01 Attachment 03 — Resolution CFD 2000-02 Attachment 04 — Annual Status Report - CFD 2000-02 Attachment 05 — Resolution CFD 2000-03 Attachment 06 — Annual Status Report - CFD 2000-03 Attachment 07 — Resolution CFD 2000-03 Special Tax "B" Attachment 08 — Annual Status Report - CFD 2000-03 Special Tax "B" Attachment 09 — Resolution CFD 2001-01 (Improvement Area No. 1 and 2) Attachment 10 — Annual Status Report — CFD 2001-01 (Improvement Area No. 1 and 2) Attachment 11 — Resolution CFD 2001-01 (Improvement Area No. 3) Attachment 12 — Annual Status Report — CFD 2001-01 (Improvement Area No. 3) Attachment 13 — Resolution CFD 2003-01 (Improvement Area No. 1) Attachment 14 — Annual Status Report — CFD 2003-01 (Improvement Area No. 1) Attachment 15 — Resolution CFD 2003-01 (Improvement Area No. 2) Attachment 16 —Annual Status Report — CFD 2003-01 (Improvement Area No. 2) Attachment 17 — Resolution CFD 2004-01 Attachment 18 — Annual Status Report - CFD 2004-01 Attachment 19 — Resolution CFD 2006-01 Attachment 20 — Annual Status Report - CFD 2006-01 Attachment 21 — Resolution CFD 2006-02 Attachment 22 — Annual Status Report — CFD 2006-02 Attachment 23 — Resolution CFD 2017-01 Attachment 24 — Annual Status Report — CFD 2017-01 Attachment 25 — Resolution CFD 2018-01 Attachment 26 — Annual Status Report — CFD 2018-01 Page 346 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2000-01 (SOUTH ETIWANDA) FOR FISCAL YEAR 2019/20 WHEREAS, the City Council of the City of Rancho Cucamonga, California, (hereinafter referred to as the "legislative body of the local Agency"), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a Community Facilities District, all as authorized pursuant to the terms and provisions of the "Mello -Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code for the State of California. This Community Facilities District shall hereinafter be referred to as Community Facilities District No. 2000-01 (South Etiwanda) (hereinafter referred to as the "District"); and WHEREAS, at this time, bonds were previously issued for purposes of financing the project facilities for said District (the "Prior Special Tax Bonds"); and WHEREAS, this legislative body, by Ordinance as authorized by Section 53340 of the Government Code of the State of California, has authorized the levy of a special tax to pay for costs and expenses related to said District, and this legislative body, by the adoption of Resolution No. 15-147 on August 5, 2015, previously established the specific rate of the special tax to be collected for the fiscal year based, in part, upon the debt service payable on the Prior Special Tax Bonds; and WHEREAS, on July 30, 2015, special tax refunding bonds were issued by the District to refund the Prior Special Tax Bonds resulting in a reduction in the debt service payable from the special taxes levied within the District. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES: SECTION 1: That the above recitals are all true and correct. SECTION 2: That the specific rate and amount of the special tax to be collected to pay for the costs and expenses for Fiscal Year 2019/20 for the District are hereby determined and established as set forth in the attached, referenced and incorporated in the Annual Status Report. SECTION 3: That the rates as set forth in such Annual Status Report do not exceed the amount as previously authorized by Ordinance of this legislative body, and are not in excess of that as previously approved by the qualified electors of the District. SECTION 4: That the proceeds of the special tax are used to pay, in whole or in part, the costs of the following, in the following order of priority: A. Payment of principal of and interest on any outstanding authorized bonded indebtedness; B. Necessary replenishment of bond reserve funds or other reserve funds; C. Payment of costs and expenses of administering the District and any bonds of the District; and D. Repayment of advances and loans, if appropriate. Resolution No. 19 -XXX — Page 1 of 2 ATTACHMENT #Kge 347 The proceeds of the special taxes shall be used as set forth above, and shall not be used for any other purpose. SECTION 5: The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected, and shall be subject to the same penalties and same procedure and sale in cases of any delinquency for ad valorem taxes, and the Tax Collector is hereby authorized to deduct reasonable administrative costs incurred in collecting any said special tax. SECTION 6: All monies above collected shall be paid into the District funds, including but not limited to, any special tax fund, bond fund, and reserve fund. SECTION 7: The County Auditor is hereby directed to enter in the next county assessment roll on which taxes will become due, opposite each lot or parcel of land effected in a space marked "public improvements, special tax", or by any other suitable designation, the installment of the special tax, and for the exact rate and amount of said tax, reference is made to the attached Annual Status Report. SECTION 8: The County Auditor shall then, at the close of the tax collection period, promptly render to this Agency a detailed report showing the amount and/or amounts of such special tax installments, interest, penalties, and percentages so collected and from what property collected, and also provide a statement of any percentages retained for the expense of making any such collection. PASSED, APPROVED, AND ADOPTED this 17th day of July 2019 Resolution No. 19 -XXX — Page 2 of 2 ATTACHMENT 4Kge 348 CITY OF RANCHO CUCAMONGA MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 2000-01 SOUTH ETIWANDA ANNUAL STATUS REPORT JULY 2019 Page 349 BACKGROUND On November 7, 2000, an election was held and the property owners within the boundary of Community Facilities District No. 2000-01 (South Etiwanda) (the "District") authorized the District to incur bonded indebtedness in the principal amount of $1,365,000. On November 15, 2000, the City Council adopted Ordinance No. 645 authorizing the levy of a Special Tax in the District. Bonds were issued on December 21, 2000, for the purpose of financing the acquisition of certain public facilities that included street, sewer, water, storm drain, landscaping and park improvements that were required for and would permit the development of the properties within the District. The District is located east of Interstate 15 and is bordered by Foothill to the south, East to the east, Base Line to the north, Etiwanda to the west and is intersected by Miller. On December 7, 2011, the City Council adopted Resolution No. 11-179 authorizing the issuance of special tax refunding bonds for this District. The Special Tax Refunding Bonds, Series 2012, in the principal amount of $658,000 were issued on December 21, 2011. This amount represented the outstanding principal balance of the original bonds as of this date. On July 1, 2015, the City Council adopted Resolution No. 15-115 authorizing the issuance of special tax refunding bonds for this District in conjunction with various other community facilities districts. The Special Tax Refunding Bonds, Series 2015, were refunded with a total principal amount of $18,546,000 and were issued on July 30, 2015. By authorizing this refunding, the City Council provided savings to the property owners for the remaining life of the bond issue, that translated to a 4.85% overall reduction in the annual debt service payment paid by property owners. The annual special tax is based on the square footage of the home for residential properties. This special tax shall be levied only so long as required for each parcel of taxable property to discharge bond obligations. Community Facilities District No. 2000-01 1 Fiscal Year 2019/20 ATTACHMENT #02 Page 350 COMMUNITY FACILITIES DISTRICT NO. 2000-01 ANNUAL SPECIAL TAX FISCAL YEAR 2019/20 DESCRIPTION BUILDING SIZE ASSIGNED SPECIAL TAX 1. Residential Property > 2,301 Sq Ft $283.66 2. Residential Property 1,801 — 2,300 Sq Ft $269.48 3. Residential Property <1,800 Sq Ft $241.11 COMMUNITY FACILITIES DISTRICT NO. 2000-01 PROPOSED SOURCES AND USES OF FUNDS Fiscal Year 2019/20 Budget Sources Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 73,540 Anticipated Prior Year Delinquencies Collection 1,350 Subtotal - Taxes 74,890 Interest Revenue 910 Total Proposed Sources $ 75,800 Uses Debt Service Principal Repayments $ 43,000 Interest Expense 9,410 Subtotal - Debt Service 52,410 Contract Services 1,000 Assessment Administration 23,750 Admin./General Overhead 130 Total Proposed Uses $ 77,290 Contribution to/(Use of) Fund Balance $ (1,490) Community Facilities District No. 2000-01 2 Fiscal Year 2019/20 ATTACHMENT #02 Page 351 M rl M oro -o EG } o o E u N w! N �_1 a UL U U 2 AV kuz4:) t ti Ch1 2 0 f O Q y LL ¢ AV JSea Sly LL its ■ 6........:q nnr�3 Ay PPU12 MR3 !AV epue .r � i 19 �22J� leq G Ay Jaasay3a�l r Ay aajsay-ja�{ ■ ■ � y Ay Ua�l!II!W +.l.,.,........ . ■ Ay ua�l!II!W i ■ i ■ i ■ Ay uaAeH i Ay uaAeH 1 i Ay eSOuaJaH + 1 i Ay esowaaH i Ay PIe9!4»d Ay Rleq!gDJV i ■ Ay uewpaH ■ w� AV uewllaH i 4S ue!lawe:) i F z. *rl� 1 pi fz E de ge 8 � pV Ln 1 *+ J 5 P NIF IPA! 00 _ r < CL' C y 6 72 of L a `9 LL ' ga 4-.s��Stl�kb� Community Facilities District No. 2000-01 Fiscal Year 2019/20 ATTACHMENT #02 Page 352 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2000-02 (RANCHO CUCAMONGA CORPORATE PARK) FOR FISCAL YEAR 2019/20 WHEREAS, the City Council of the City of Rancho Cucamonga, California, (hereinafter referred to as the "legislative body of the local Agency"), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a Community Facilities District, all as authorized pursuant to the terms and provisions of the "Mello -Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code for the State of California. This Community Facilities District shall hereinafter be referred to as Community Facilities District No. 2000-02 (Rancho Cucamonga Corporate Park) (hereinafter referred to as the "District"); and WHEREAS, at this time, bonds were previously issued for purposes of financing the project facilities for said District (the "Prior Special Tax Bonds"); and WHEREAS, this legislative body, by Ordinance as authorized by Section 53340 of the Government Code of the State of California, has authorized the levy of a special tax to pay for costs and expenses related to said District, and this legislative body, by the adoption of Resolution No. 15-148 on August 5, 2015, previously established the specific rate of the special tax to be collected for the fiscal year based, in part, upon the debt service payable on the Prior Special Tax Bonds; and WHEREAS, on July 30, 2015, special tax refunding bonds were issued by the District to refund the Prior Special Tax Bonds resulting in a reduction in the debt service payable from the special taxes levied within the District. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES: SECTION 1: That the above recitals are all true and correct. SECTION 2: That the specific rate and amount of the special tax to be collected to pay for the costs and expenses for Fiscal Year 2019/20 for the District are hereby determined and established as set forth in the attached, referenced and incorporated in the Annual Status Report. SECTION 3: That the rates as set forth in such Annual Status Report do not exceed the amount as previously authorized by Ordinance of this legislative body, and are not in excess of that as previously approved by the qualified electors of the District. SECTION 4: That the proceeds of the special tax are used to pay, in whole or in part, the costs of the following, in the following order of priority: A. Payment of principal of and interest on any outstanding authorized bonded indebtedness; B. Necessary replenishment of bond reserve funds or other reserve funds; C. Payment of costs and expenses of administering the District and any bonds of the District; and D. Repayment of advances and loans, if appropriate. Resolution No. 19 -XXX — Page 1 of 2 ATTACHMENT 4Nge 353 The proceeds of the special taxes shall be used as set forth above, and shall not be used for any other purpose. SECTION 5: The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected, and shall be subject to the same penalties and same procedure and sale in cases of any delinquency for ad valorem taxes, and the Tax Collector is hereby authorized to deduct reasonable administrative costs incurred in collecting any said special tax. SECTION 6: All monies above collected shall be paid into the District funds, including but not limited to, any special tax fund, bond fund, and reserve fund. SECTION 7: The County Auditor is hereby directed to enter in the next county assessment roll on which taxes will become due, opposite each lot or parcel of land effected in a space marked "public improvements, special tax", or by any other suitable designation, the installment of the special tax, and for the exact rate and amount of said tax, reference is made to the attached Annual Status Report. SECTION 8: The County Auditor shall then, at the close of the tax collection period, promptly render to this Agency a detailed report showing the amount and/or amounts of such special tax installments, interest, penalties, and percentages so collected and from what property collected, and also provide a statement of any percentages retained for the expense of making any such collection. PASSED, APPROVED, AND ADOPTED this 17th day of July 2019. Resolution No. 19 -XXX — Page 2 of 2 ATTACHMENT #Rge 354 CITY OF RANCHO CUCAMONGA MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 2000-02 RANCHO CUCAMONGA CORPORATE PARK ANNUAL STATUS REPORT JULY 2019 Page 355 BACKGROUND On November 7, 2000, the electors within the boundary of Community Facilities District No. 2000-02 (Rancho Cucamonga Corporate Park) (the "District") authorized the District to incur bonded indebtedness in the principal amount of $6,835,000 for the purpose of financing the acquisition of street improvements on public street improvements required as a condition of approval of development of the property within the proposed district including Milliken, Arrow and Foothill; such street improvements to include, but not to be limited to: demolition and grading, curb, gutter and sidewalks, traffic signals; entry feature and signs; fire hydrants; storm drains; water and sewer improvements; paving; striping; landscaping and irrigation improvements; public utilities and appurtenances. On December 7, 2011, the City Council adopted Resolution No. 11-179 authorizing the issuance of special tax refunding bonds for this District. The Special Tax Refunding Bonds, Series 2011, in the principal amount of $5,407,000 were issued on December 21, 2011. This amount represented the outstanding principal balance of the original bonds as of this date. On July 1, 2015, the City Council adopted Resolution No. 15-115 authorizing the issuance of special tax refunding bonds for this District in conjunction with various other Community Facilities Districts. The Special Tax Refunding Bonds, Series 2015 were refunded with a total principal amount of $18,546,000 and were issued on July 30, 2015. By authorizing this refunding, the City Council provided savings to the property owners for the remaining life of the bond issue, that translated to a 4.72% overall reduction in the annual debt service payment paid by property owners. Each July 1, commencing July 1, 2012 the maximum annual special tax will be increased by two percent (2%) of the amount in effect for the previous fiscal year. The special taxes will be levied as follows: (1) The special tax will be levied on each taxable parcel in an amount equal to 100% of the applicable maximum annual special tax; or (2) If the special tax requirement will be satisfied by an amount less than the maximum annual special tax the special tax will be levied proportionately on each taxable parcel at less than 100% of the maximum annual special tax. Therefore, for Fiscal Year 2019/20 the current rate is sufficient to meet fiscal obligations and there is no need for an increase of the special tax by 2%. This special tax shall be levied only so long as required for each parcel of taxable property to discharge bond obligations. Community Facilities District No. 2000-02 1 Fiscal Year 2019/20 ATTACHMENT #04 Page 356 COMMUNITY FACILITIES DISTRICT NO. 2000-02 ANNUAL SPECIAL TAX FISCAL YEAR 2019/20 There will be no increase to the special tax for the District. The annual tax rate for Fiscal Year 2019/20 will be $3,792.06 per acre and will provide sufficient funding for the estimated uses and contribution to fund balance in the amount of $540,460. COMMUNITY FACILITIES DISTRICT NO. 2000-02 PROPOSED SOURCES AND USES OF FUNDS Community Facilities District No. 2000-02 2 Fiscal Year 2019/20 ATTACHMENT #04 Page 357 Fiscal Year 2019/20 Budget Sources Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 517,190 Anticipated Prior Year Delinquencies Collection 19,000 Subtotal - Taxes 536,190 Interest Revenue 4,270 Total Proposed Sources $ 540,460 Uses Debt Service Principal Repayments $ 385,000 Interest Expense 89,810 Subtotal - Debt Service 474,810 Contract Services 1,000 Assessment Administration 68,400 Admin./General Overhead 230 Total Proposed Uses $ 544,440 Contribution to/(Use of) Fund Balance $ (3,980) Community Facilities District No. 2000-02 2 Fiscal Year 2019/20 ATTACHMENT #04 Page 357 0 N -�G L _ C Q F3 - 0 0 CL— o E0 o_ U N i o IW � J Q ° 1 �] Q ■ +s z D w....:: - AV huayD � � �� o C 4,, lQ 0 0 A �U � 00 � .t■ o O a !_ eO 1 In L *' v 1 ; Ay xse3 LL O my epUIRMIjj i ny EPUMAU U ' 1 C � i i OC i 19 Ie2aD deC i Q ny 1a4say�o� AV aa-say:Ia�j U ■ AV uaI!ll!W i.l.I."'w"Er :--., i ny uaI!!!!W 1 m ny uaneH i ny uaneH 1 AV vsOu.uaH i � i ny esawaaEl ny pleq!uD-Jy ' 1 i AV pleq!gajy i AV uLlwllaH by uEwllaH AV PiekulA �S ue!lauje3 i a owl .001 IMIEL Pip e s z �z Community Facilities District No. 2000-02 Fiscal Year 2019/20 3 ATTACHMENT #04 Page 358 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, PROVIDING FOR THE LEVY OF SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2000-03 (RANCHO SUMMIT) FOR FISCAL YEAR 2019/20 WHEREAS, the City Council of the City of Rancho Cucamonga, California, (hereinafter referred to as the "legislative body of the local Agency"), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a Community Facilities District, all as authorized pursuant to the terms and provisions of the "Mello -Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code for the State of California. This Community Facilities District shall hereinafter be referred to as Community Facilities District No. 2000-03 (Rancho Summit) (hereinafter referred to as the "District"); and WHEREAS, at this time, bonds have been authorized for purposes of financing the project facilities for said District; and WHEREAS, this legislative body, by Ordinance as authorized by Section 53340 of the Government Code of the State of California, has authorized the levy of a special tax to pay for costs and expenses related to said District, and this legislative body is desirous to establish the specific rate of the special tax to be collected for the fiscal year. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES: SECTION 1: That the above recitals are all true and correct. SECTION 2: That the specific rate and amount of the special tax to be collected to pay for the costs and expenses for Fiscal Year 2019/20 for the referenced District are hereby determined and established as set forth in the attached, referenced and incorporated in the Annual Status Report. SECTION 3: That the rate as set forth above does not exceed the amount as previously authorized by Ordinance of this legislative body, and is not in excess of that as previously approved by the qualified electors of the District. SECTION 4: That the proceeds of the special tax are used to pay, in whole or in part, the costs of the following, in the following order of priority: A. Payment of principal of and interest on any outstanding authorized bonded indebtedness; B. Necessary replenishment of bond reserve funds or other reserve funds; C. Payment of costs and expenses of authorized public facilities and public services; and D. Repayment of advances and loans, if appropriate. The proceeds of the special taxes shall be used as set forth above, and shall not be used for any other purpose. SECTION 5: The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected, and shall be subject to the same penalties and same procedure and sale in cases of any delinquency for ad valorem taxes, and the Tax Collector is hereby authorized to deduct reasonable administrative costs incurred in collecting any said special tax. Resolution No. 19 -XXX — Page 1 of 2 ATTACHMENT #Kge 359 SECTION 6: All monies above collected shall be paid into the District funds, including but not limited to, any special tax fund, bond fund, and reserve fund. SECTION 7: The County Auditor is hereby directed to enter in the next county assessment roll on which taxes will become due, opposite each lot or parcel of land effected in a space marked "public improvements, special tax", or by any other suitable designation, the installment of the special tax, and for the exact rate and amount of said tax, reference is made to the attached Annual Status Report. SECTION 8: The County Auditor shall then, at the close of the tax collection period, promptly render to this Agency a detailed report showing the amount and/or amounts of such special tax installments, interest, penalties, and percentages so collected and from what property collected, and also provide a statement of any percentages retained for the expense of making any such collection. PASSED, APPROVED, AND ADOPTED this 171h day of July 2019. Resolution No. 19 -XXX — Page 2 of 2 ATTACHMENT #Kge 360 CITY OF RANCHO CUCAMONGA MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 2000-03 A (RANCHO SUMMIT) ANNUAL STATUS REPORT JULY 2019 Page 361 BACKGROUND On October 11, 2000 an election was held and the property owners within the boundary of Community Facilities District No. 2000-03 (Rancho Summit) (the "District") authorized the District to incur bonded indebtedness in the principal amount of $9,835,000. On July 6, 2005, the City Council adopted Ordinance No. 744 approving the levy of the special tax and on September 21, 2005 approved Resolution No. 05-278 authorizing the issuance of bonds. The District was authorized to finance park improvements including clearing and grading of park sites, park hardscape and restrooms, street improvements and parkway hardscape landscaping of parks and parkways and park equipment with a useful life of five (5) years or more. The District is bounded by the San Bernardino National Forest to the north, the 210 Freeway to the south, Interstate 15 Freeway to the east and East to the west. On July 16, 2014, the City Council adopted Resolution No. 14-127 authorizing the issuance of special tax refunding bonds for this District. The Special Tax Refunding Bonds, Series 2014 in the principal amount of $8,500,000 were issued on July 31, 2014. By authorizing this refunding, the City Council provided annual savings to the property owners of approximately $120,000 for the remaining life of the bond issue. Each Fiscal Year, all Taxable Property within the District shall be assigned to a Zone and further classified as Developed Property, Taxable Public Property, Taxable Property Owner Association Property, or Undeveloped Property and shall be subject to Special Taxes in accordance with this Amended and Restated Rate and Method of Apportionment. Residential Property shall be assigned to Land Use Classes 1 through 10 and Non -Residential Property shall be assigned to Land Use Class 11. Community Facilities District No. 2000-03 (Rancho Summit) 1 Fiscal Year 2019/20 ATTACHMENT #06 Page 362 COMMUNITY FACILITIES DISTRICT NO. 2000-03 ANNUAL SPECIAL TAX FISCAL YEAR 2019/20 Land Use Class Description Residential Floor Area Assigned Special Tax 1 Residential Property < 1,850 Sq. Ft $1,286.21 2 Residential Property 1,850 — 2,049 Sq. Ft $1,430.88 3 Residential Property 2,050 — 2,249 Sq. Ft $1,527.32 4 Residential Property 2,250 — 2,449 Sq. Ft $1,541.65 5 Residential Property 2,450 — 2,649 Sq. Ft $1,552.94 6 Residential Property 2,650 — 2,849 Sq. Ft $1,684.05 7 Residential Property 2,850 — 3,049 Sq. Ft $1,855.09 8 Residential Property 3,050 — 3,049 Sq. Ft $1,904.07 9 Residential Property 3,250 — 3,249 Sq. Ft $2,017.09 10 Residential Property => 3,450 Sq. Ft $2,031.41 11 Non -Residential N/A $9,493.97 per Acre Property Community Facilities District No. 2000-03 (Rancho Summit) 2 Fiscal Year 2019/20 ATTACHMENT #06 Page 363 COMMUNITY FACILITIES DISTRICT NO. 2000-03 PROPOSED USES AND SOURCES OF FUNDS Fiscal Year 2019/20 Budget Sources Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 560,590 Anticipated Prior Year Delinquencies Collection 8,250 Subtotal - Taxes 568,840 Interest Revenue 3,180 Total Proposed Sources $ 572,020 Uses Debt Service Principal Repayments $ 275,000 Interest Expense 239,870 Subtotal - Debt Service 514,870 Contract Services 2,000 Assessment Administration 29,030 Admin./General Overhead 220 Total Proposed Uses $ 546,120 Contribution to/(Use of) Fund Balance $ 25,900 Community Facilities District No. 2000-03 (Rancho Summit) 3 Fiscal Year 2019/20 ATTACHMENT #06 Page 364 M m +_' roG1 E G E E rr�� M r4 YI 0 ! J O= 1 U U i Q *, C ■1■1.....,.+ C 4 = � L G ! LL NAV EPUOM4] i Is AaajD AEC] 4 Ay Ja-JS2430�1 i i U ,aim AV uaN!II!W 1■1ri■'.i...i.imr- i i i AV u2ApH Ay 2S0wJaH 1 AV PIeq!4�JV i i Ay ueWIPH j 1 ■ ■ ■ IS U12II8UJ2D ■ ■ ■ �uui1 yl.l■Irl��w�f'i Ay JLU a 4 D Ay JaWa4aa�j i i AV U&j!II!W i i i i i AV uaAeH i i I Ay £SuLUJaH i i s AV PIRq!gDAV ■ SMA .�- �- Ay U12WIlaH A# peAau! S p 01/i R4 � �p � 5 ,{w z zg CC ............. i AVaAaJE,j Ln qj a ° ¢ Community Facilities District No. 2000-03 (Rancho Summit) Fiscal Year 2019/20 ATTACHMENT #06 Page 365 N N O 0 O C4 J L_ i U U C U, C m � �.1■ o J - O p r 0 C7 Lel �•�•�•�•�•ti�a a uuu u q AV JSq n !4_I.1_I.�■�; Ay 2Puenn113 Ay JaWa4aa�j i i AV U&j!II!W i i i i i AV uaAeH i i I Ay £SuLUJaH i i s AV PIRq!gDAV ■ SMA .�- �- Ay U12WIlaH A# peAau! S p 01/i R4 � �p � 5 ,{w z zg CC ............. i AVaAaJE,j Ln qj a ° ¢ Community Facilities District No. 2000-03 (Rancho Summit) Fiscal Year 2019/20 ATTACHMENT #06 Page 365 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, PROVIDING FOR THE LEVY OF MAXIMUM SPECIAL TAX "B" FOR COMMUNITY FACILITIES DISTRICT NO. 2000-03 (RANCHO SUMMIT) FOR FISCAL YEAR 2019/20 TO FINANCE THE OPERATION AND MAINTENANCE OF PARKS AND PARKWAYS WHEREAS, the City Council of the City of Rancho Cucamonga, California, (hereinafter referred to as the "legislative body of the local Agency"), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a Community Facilities District, all as authorized pursuant to the terms and provisions of the "Mello -Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code for the State of California. This Community Facilities District shall hereinafter be referred to as Community Facilities District No. 2000-03 (Rancho Summit) (hereinafter referred to as the "District"); and WHEREAS, at this time, bonds have been authorized for purposes of financing the project facilities for said District; and WHEREAS, this legislative body, by Ordinance as authorized by Section 53340 of the Government Code of the State of California, has authorized the levy of a special tax to pay for costs and expenses related to said District, and this legislative body is desirous to establish the specific rate of the special tax to be collected for the fiscal year. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES: SECTION 1: That the above recitals are all true and correct. SECTION 2: That the specific rate and amount of the Special Tax "B" to be collected for Fiscal Year 2019/20 for the District are hereby determined and established as set forth Annual Status Report to this Resolution, which is attached hereto and incorporated herein by reference. SECTION 3: That the rate as set forth above does not exceed the amount as previously authorized by the Ordinance, and is not in excess of that as previously approved by the qualified electors of the District. SECTION 4: That the proceeds of Special Tax "B" shall be used, in whole or in part, for the following: A. Payment of costs and expenses of the operation and maintenance of authorized parks and parkways and incidental expenses pursuant to the Act; B. Payment of an amount necessary to fund or replenish an operating reserve for the costs of the operation of authorized parks and parkways; and C. Payment of a proportionate share of Administrative Expenses as such tern is defined in the Modified Rate and Method. The proceeds of Special Tax "B" shall be used as set forth above, and shall not be used for any other purpose. SECTION 5: Special Tax "B" shall be collected in the same manner as ordinary ad valorem property taxes are collected, and shall be subject to the same penalties and same procedure and sale in cases of any delinquency for ad valorem taxes, and the Tax Collector is hereby authorized to deduct reasonable Resolution No. 19 -XXX — Page 1 of 2 ATTACHMENT #9ge 366 administrative costs incurred in collecting any said special tax. SECTION 6: All monies above collected shall be paid into the District funds, including but not limited to, any special tax fund, bond fund, and reserve fund. SECTION 7: The County Auditor is hereby directed to enter in the next county assessment roll on which taxes will become due, opposite each lot or parcel of land effected in a space marked "public improvements, special tax", or by any other suitable designation, the installment of Special Tax "B," and for the exact rate and amount of said tax, reference is made to the attached Annual Status Report. SECTION 8: The County Auditor shall then, at the close of the tax collection period, promptly render to this Agency a detailed report showing the amount and/or amounts of such special tax installments, interest, penalties, and percentages so collected and from what property collected, and also provide a statement of any percentages retained for the expense of making any such collection. PASSED, APPROVED, AND ADOPTED this 171h day of July 2019. Resolution No. 19 -XXX — Page 2 of 2 ATTACHMENT #Kge 367 CITY OF RANCHO CUCAMONGA MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 2000-03 B (RANCHO SUMMIT) ANNUAL STATUS REPORT JULY 2019 Page 368 BACKGROUND On August 16, 2000, the City Council approved Resolution No. 00-149 and established Community Facilities District No. 2000-03, (the "District"). On October 11, 2000, the qualified electors of the District, being the owners of the land within the District, voted to approve the levy of a special tax to pay for certain public services and the administering of such District. On July 6, 2005, the City Council adopted Ordinance No. 744 approving the levy of the special tax and on September 21, 2005 approved Resolution No. 05-278 authorizing the issuance of bonds. The District was authorized to finance park improvements, including, clearing and grading of park sites, park hardscape and restrooms, street improvements and parkway hardscape landscaping of parks and parkways and park equipment with a useful life of five (5) years or more. The District is bounded by the San Bernardino National Forest to the north, the 210 Freeway to the south, Interstate 15 Freeway to the east and East to the west. Each fiscal year, all Taxable Property within the District shall be assigned to a Zone and further classified as Developed Property, Taxable Public Property, Taxable Property Owner Association Property, or Undeveloped Property and shall be subject to Special Taxes in accordance with this Amended and Restated Rate and Method of Apportionment. Residential Property shall be assigned to Land Use Classes 1 through 10 and Non -Residential Property shall be assigned to Land Use Class 11. Annually on July 1, the Maximum Special Tax "B" shall be increased based on the percentage change in the Consumer Price Index, with a maximum annual increase of six percent (6%) and a minimum annual increase of two percent (2%) per Fiscal Year. At this time, in order to provide sufficient revenues to meet the District expenses without adversely impacting maintenance, a rate increase to the Maximum Special Tax "B" is required. This equates to a 6.0% increase from the prior year. Fiscal Year CPI Rate Maximum Assessment per EBU Actual Assessment per EBU 2016/17 6.00% $1,240.11 $1,240.11 2017/18 1 2.00% $1,264.91 $1,264.91 2018/19 3.50% $1,309.18 $1,309.18 2019/20 6.00% $1,387.73 $1,387.73 Community Facilities District No. 2000-03 1 Fiscal Year 2019/20 ATTACHMENT #08 Page 369 COMMUNITY FACILITIES DISTRICT NO. 2000-03 ANNUAL SPECIAL TAX FISCAL YEAR 2019/20 Land Use Maximum Class Description Residential Floor Area Special Tax B 1 -10 Residential Property <1850 Sq. Ft to => 3,450 Sq. Ft $ 1,387.73 COMMUNITY FACILITIES DISTRICT NO. 2000-03 PROPOSED SOURCESAND USES OF FUNDS Fiscal Year 2019/20 Budget Sources Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 494,600 Anticipated Prior Year Delinquencies Collection 4,850 Subtotal - Taxes 499,450 Interest Revenue 5,710 Total Proposed Sources $ 505,160 Uses Personnel Services Operations and Maintenance Contract Services Utilities Assessment Administration Admin./General Overhead Total Proposed Uses 213,090 26,000 103,800 107,640 1,890 63,250 $ 665,670 Contribution to/(Use of) Fund Balance $ (160,510) Community Facilities District No. 2000-03 2 Fiscal Year 2019/20 ATTACHMENT #08 Page 370 to M !1 V) O E Ea 9 S 0 _ CLL Y AV kuauD U u CD 0 L 1 CC a J u7 1du L J r - ■ LL O r � 1 I.I.I.I.I.til.ul.uuuq 7 � hof 4Sea n iQ 1 U. iAV epuemp] ti.u,.uli11 by epuelnrt� 1 2 , ■ � i 18 7�22JD �e� i ny Jalsay3aa Ay 13ISay:)0�1 U i 1.1m 1 i i AVU2 I I m,-u,r•a•••lEr t! �.II.W i ■ h Ua I I _ 'd �I.II.W ■ AV uaAeH i by uaheH i i AV esa+u-]aH i ■ 1 i AV eSOWJaH AV PIeI!u:,JV ' I AV Pl eq! q:)JV AV UeLUllaH AV UewpaH i ■ 1 i �� p g Ila ny pJ l �U! A ISueilauJeD i 1 H E i b i 1/Is'r 5 p�gGE� ' S a 1 � _ p AV ahOJ 1 •�' O o Yp��9E�q� WIMIMI '6 Ln m ��OEo eQ Y$ N 14p' I Community Facilities District No. 2000-03 Fiscal Year 2019/20 ATTACHMENT #08 Page 371 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2001-01 (IMPROVEMENT AREA NOS. 1 AND 2) FOR FISCAL YEAR 2019/20 WHEREAS, the City Council of the City of Rancho Cucamonga, California, (hereinafter referred to as the "legislative body of the local Agency"), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a Community Facilities District, all as authorized pursuant to the terms and provisions of the "Mello -Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code for the State of California. This Community Facilities District shall hereinafter be referred to as Community Facilities District No. 2001-01 (Improvement Area Nos. 1 and Improvement Area No. 2) (hereinafter referred to as the "District"); and WHEREAS, at this time, bonds were previously issued for purposes of financing the project facilities for said District (the "Prior Special Tax Bonds"); and WHEREAS, this legislative body, by Ordinance as authorized by Section 53340 of the Government Code of the State of California, has authorized the levy of a special tax to pay for costs and expenses related to said District, and this legislative body, by the adoption of Resolution No. 15-149 on August 5, 2015, previously established the specific rate of the special tax to be collected for the fiscal year based, in part, upon the debt service payable on the Prior Special Tax Bonds; and WHEREAS, on July 30, 2015, special tax refunding bonds were issued by the District to refund the Prior Special Tax Bonds resulting in a reduction in the debt service payable from the special taxes levied within the District. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES: SECTION 1: That the above recitals are all true and correct. SECTION 2: That the specific rate and amount of the special tax to be collected to pay for the costs and expenses for Fiscal Year 2019/20 for the District are hereby determined and established as set forth in the attached, referenced and incorporated in the Annual Status Report. SECTION 3: That the rates as set forth in such Annual Status Report do not exceed the amount as previously authorized by Ordinance of this legislative body, and are not in excess of that as previously approved by the qualified electors of the District. SECTION 4: That the proceeds of the special tax are used to pay, in whole or in part, the costs of the following, in the following order of priority: A. Payment of principal of and interest on any outstanding authorized bonded indebtedness; B. Necessary replenishment of bond reserve funds or other reserve funds; C. Payment of costs and expenses of administering the District and any bonds of the District; and D. Repayment of advances and loans, if appropriate. Resolution No. 19 -XXX — Page 1 of 2 ATTACHMENT #Rge 372 The proceeds of the special taxes shall be used as set forth above, and shall not be used for any other purpose. SECTION 5: The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected, and shall be subject to the same penalties and same procedure and sale in cases of any delinquency for ad valorem taxes, and the Tax Collector is hereby authorized to deduct reasonable administrative costs incurred in collecting any said special tax. SECTION 6: All monies above collected shall be paid into the District funds, including but not limited to, any special tax fund, bond fund, and reserve fund. SECTION 7: The County Auditor is hereby directed to enter in the next county assessment roll on which taxes will become due, opposite each lot or parcel of land effected in a space marked "public improvements, special tax", or by any other suitable designation, the installment of the special tax, and for the exact rate and amount of said tax, reference is made to the attached Annual Status Report. SECTION 8: The County Auditor shall then, at the close of the tax collection period, promptly render to this Agency a detailed report showing the amount and/or amounts of such special tax installments, interest, penalties, and percentages so collected and from what property collected, and also provide a statement of any percentages retained for the expense of making any such collection. PASSED, APPROVED, AND ADOPTED this 17th day of July 2019. Resolution No. 19 -XXX — Page 2 of 2 ATTACHMENT #Rge 373 CITY OF RANCHO CUCAMONGA MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 2001-01 IMPROVEMENT AREA NO. 1 AND 2 ANNUAL STATUS REPORT JULY 2019 Page 374 BACKGROUND On June 20, 2001, an election was held and the property owners within the boundary of Community Facilities District No. 2001-01 (Improvement Area Nos. 1 and 2) (the "District") authorized the District to incur bonded indebtedness in the principal amount of $14,240,000. On August 15, 2001, the City Council adopted Ordinance No. 01-019 authorizing the issuance of bonds. Bonds were issued on August 29, 2001, to share in the financing of public street improvements required for the development of the property within the District; including, improvements to Day Creek, Victoria Park, Church, Foothill, Base Line and Arbor; landscaping improvements within public right-of-way; and storm drain and flood control improvements. On December 7, 2011, the City Council adopted Resolution No. 11-179 authorizing the issuance of special tax refunding bonds for this District. The Special Tax Refunding Bonds, Series 2012, in the principal amount of $9,093,000 were issued on December 21, 2011. This amount represented the outstanding principal balance of the original bonds as of this date. On July 1, 2015, the City Council adopted Resolution No. 15-115 authorizing the issuance of special tax refunding bonds for this District in conjunction with various other Community Facilities Districts. The Special Tax Refunding Bonds, Series 2015, were refunded with a total principal amount of $18,546,000 and were issued on July 30, 2015. By authorizing this refunding, the City Council provided savings to the property owners for the remaining life of the bond issue, that translated to a 12.09% overall reduction in the annual debt service payment paid by property owners. The special tax shall be levied only so long as required for each parcel of taxable property to discharge bond obligations. Each fiscal year, all Taxable Property within Improvement Area No. 1 and Improvement Area No. 2 shall be classified as Developed Property, Final Mapped Property, Taxable Property Owner Association Property, Taxable Public Property, or Undeveloped Property and all such Taxable Property shall be subject to the levy of Special Taxes in accordance with the rate and method of apportionment pursuant to the sections below. The property in Improvement Area No. 1 is residential in use. The property in Improvement Area No. 2 is primarily commercial and contains Victoria Gardens. Community Facilities District No. 2001-01 (Improvement Area No. 1 and 2) 1 Fiscal Year 2019/20 ATTACHMENT #10 Page 375 COMMUNITY FACILITIES DISTRICT NO. 2001-01 ANNUAL SPECIAL TAX FISCAL YEAR 2019/20 IMPROVEMENT AREA NO. 1 LAND USE DESCRIPTION CLASS 1 Single Family Property 2 Single Family Property 3 Single Family Property 4 Single Family Property 5 Single Family Property 6 Single Family Property 7 Single Family Property 8 Apartment Property 9 Non -Residential Property IMPROVEMENT AREA NO. 2 RESIDENTIAL FLOOR AREA ASSIGNED SPECIAL TAX => 3,250 Sq Ft 2,950 to 3,249 Sq Ft 2,650 to 2,949 Sq Ft 2,350 to 2,649 Sq Ft 2,150 to 2,349 Sq Ft 1,950 to 2,149 Sq Ft < 1,950 Sq Ft Not Applicable Not Applicable LAND USE CLASS DESCRIPTION 1 Apartment Property 2 Other Residential Property 3 Non -Residential Property $1,115.90 per Dwelling Unit $894.84 per Dwelling Unit $805.04 per Dwelling Unit $691.32 per Dwelling Unit $646.69 per Dwelling Unit $594.61 per Dwelling Unit $498.43 per Dwelling Unit $125.94 per Dwelling Unit $4,462.52 per Acre ASSIGNED SPECIAL TAX $125.94 Per Dwelling Unit $5,721.95 per Acre $0.33 Per Sq Ft. of Non -Residential Floor Area Community Facilities District No. 2001-01 (Improvement Area No. 1 and 2) 2 Fiscal Year 2019/20 ATTACHMENT #10 Page 376 COMMUNITY FACILITIES DISTRICT NO. 2001-01 PROPOSED SOURCES AND USES OF FUNDS Sources Taxes: Estimated Assessments, Net of Estimated Delinquencies Anticipated Prior Year Delinquencies Collection Subtotal - Taxes Interest Revenue Total Proposed Sources Fiscal Year 2019/20 Budget $ 666,460 1,800 668,260 180 $ 668,440 Uses Debt Service Principal Repayments $ 383,000 Interest Expense 213,270 Subtotal - Debt Service 596,270 Contract Services 1,000 Assessment Administration 81,700 Admin./General Overhead 270 Total Proposed Uses $ 679,240 Contribution to/(Use of) Fund Balance $ (10,800) Community Facilities District No. 2001-01 (Improvement Area No. 1 and 2) 3 Fiscal Year 2019/20 ATTACHMENT #10 Page 377 0 74 N C O +4 � € o a a d ¢' � N C M n E � p 4,y w w z AV AJJaq:) J 0, D 2 r b ,i 2 C 0 UN _ L i LL 2r Irw q) 1 �AVIS� IQ + P.i....... L !AV epuennl;] � AV epueM479 i }, CL i G �E i fi3 0 ny J2 52y a� AV Ja4sa4a4�j U + A ua i i Im"�w"Er i n ua i � �I.II.W i _ 'd �!_!!.w : I i - i i ny LI3AeH ! AV uani,H ! r AV eSOUJJaH + AV es=JaH AV pleq!u:'JV + ! AV plel!yDa'd i ! fi ue lleH I _ ►��` Alf LiewlIaH y� U7 _ i � T I 1P � iii► ! I �ii.,.,.�,.,.,. AV RAOJ� � � Ila Pip •i [Q � e � 71.Ir Irl.,rlr� ,—I ash Qn `^4�y 04 EPaHEh' zIVO izo on� QR Community Facilities District No. 2001-01 (Improvement Area No. 1 and 2) 4 Fiscal Year 2019/20 ATTACHMENT #10 Page 378 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2001-01 (IMPROVEMENT AREA NO. 3) FOR FISCAL YEAR 2019/20 WHEREAS, the City Council of the City of Rancho Cucamonga, California, (hereinafter referred to as the "legislative body of the local Agency"), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a Community Facilities District, all as authorized pursuant to the terms and provisions of the "Mello -Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code for the State of California. This Community Facilities District shall hereinafter be referred to as Community Facilities District No. 2001-01 (Improvement Area No. 3) (hereinafter referred to as the "District"); and WHEREAS, at this time, bonds were previously issued for purposes of financing the project facilities for said District (the "Prior Special Tax Bonds"); and WHEREAS, this legislative body, by Ordinance as authorized by Section 53340 of the Government Code of the State of California, has authorized the levy of a special tax to pay for costs and expenses related to said District, and this legislative body, by the adoption of Resolution No. 15-150 on August 5, 2015, previously established the specific rate of the special tax to be collected for the fiscal year based, in part, upon the debt service payable on the Prior Special Tax Bonds; and WHEREAS, on July 30, 2015, special tax refunding bonds were issued by the District to refund the Prior Special Tax Bonds resulting in a reduction in the debt service payable from the special taxes levied within the District. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES: SECTION 1: That the above recitals are all true and correct. SECTION 2: That the specific rate and amount of the special tax to be collected to pay for the costs and expenses for Fiscal Year 2019/20 for the District are hereby determined and established as set forth in the attached, referenced and incorporated in the Annual Status Report. SECTION 3: That the rates as set forth in such Annual Status Report do not exceed the amount as previously authorized by Ordinance of this legislative body, and are not in excess of that as previously approved by the qualified electors of the District. SECTION 4: That the proceeds of the special tax are used to pay, in whole or in part, the costs of the following, in the following order of priority: A. Payment of principal of and interest on any outstanding authorized bonded indebtedness; B. Necessary replenishment of bond reserve funds or other reserve funds; C. Payment of costs and expenses of administering the District and any bonds of the District; and D. Repayment of advances and loans, if appropriate. Resolution No. 19 -XXX — Page 1 of 2 ATTACHMENT #Age 379 The proceeds of the special taxes shall be used as set forth above, and shall not be used for any other purpose. SECTION 5: The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected, and shall be subject to the same penalties and same procedure and sale in cases of any delinquency for ad valorem taxes, and the Tax Collector is hereby authorized to deduct reasonable administrative costs incurred in collecting any said special tax. SECTION 6: All monies above collected shall be paid into the District funds, including but not limited to, any special tax fund, bond fund, and reserve fund. SECTION 7: The County Auditor is hereby directed to enter in the next county assessment roll on which taxes will become due, opposite each lot or parcel of land effected in a space marked "public improvements, special tax", or by any other suitable designation, the installment of the special tax, and for the exact rate and amount of said tax, reference is made to the attached Annual Status Report. SECTION 8: The County Auditor shall then, at the close of the tax collection period, promptly render to this Agency a detailed report showing the amount and/or amounts of such special tax installments, interest, penalties, and percentages so collected and from what property collected, and also provide a statement of any percentages retained for the expense of making any such collection. PASSED, APPROVED, AND ADOPTED this 17th day of July 2019. Resolution No. 19 -XXX — Page 2 of 2 ATTACHMENT #Age 380 CITY OF RANCHO CUCAMONGA MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 2001-01 IMPROVEMENT AREA NO. 3 ANNUAL STATUS REPORT JULY 2019 Page 381 BACKGROUND On June 20, 2001, an election was held and the property owners within the boundary of Community Facilities District No. 2001-01 (Improvement Area Nos. 3) (the "District") authorized the District to incur bonded indebtedness in the principal amount of $935,000. On August 15, 2001, the City Council adopted Ordinance No. 01-019 authorizing the issuance of bonds. Bonds were issued on August 29, 2001, to share in the financing of public street improvements required for the development of the property within the District; including, improvements to Day Creek, Victoria Park, Church, Foothill, Base Line and Arbor; landscaping improvements within public right-of-way; and storm drain and flood control improvements. On December 7, 2011, the City Council adopted Resolution No. 11-179 authorizing the issuance of special tax refunding bonds for this District. The Special Tax Refunding Bonds, Series 2012, in the principal amount of $9,093,000 were issued on December 21, 2011. This amount represented the outstanding principal balance of the original bonds as of this date. On July 1, 2015, the City Council adopted Resolution No. 15-115 authorizing the issuance of special tax refunding bonds for this District in conjunction with various other Community Facilities Districts. The Special Tax Refunding Bonds, Series 2015 were refunded with a total principal amount of $18,546,000 and were issued on July 30, 2015. By authorizing this refunding, the City Council provided savings to the property owners for the remaining life of the bond issue, that translated to a 6.29% overall reduction in the annual debt service payment paid by property owners. The special tax shall be levied only so long as required for each parcel of taxable property to discharge bond obligations. Each fiscal year, all Taxable Property within each Zone of Improvement Area No. 3 shall be classified as Taxable or Non -Taxable Property and all such Taxable Property shall be subject to the levy of Special Taxes in accordance with the rate and method of apportionment pursuant to the section below. Community Facilities District No. 2001-01 (Improvement Area 3) 1 Fiscal Year 2019/20 ATTACHMENT #12 Page 382 COMMUNITY FACILITIES DISTRICT NO. 2001-01 ANNUAL SPECIAL TAX FISCAL YEAR 2019/20 TAXABLE BOND SHARE ASSIGNED TAX ACREAGE PER ACRE ZONE 7-LEGGIO 37.48 8.30% $1,640.00 COMMUNITY FACILITIES DISTRICT NO. 2001-01 PROPOSED SOURCES AND USES OF FUNDS Fiscal Year 2019/20 Budget Sources Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 61,470 Other Revenues 30 Total Proposed Sources $ 61,500 Uses Debt Service Principal Repayments $ 37,000 Interest Expense 20,650 Subtotal - Debt Service 57,650 Admin./General Overhead 80 Total Proposed Uses $ 58,730 Contribution to/(Use of) Fund Balance $ 2,770 Community Facilities District No. 2001-01 (Improvement Area 3) 2 Fiscal Year 2019/20 ATTACHMENT #12 Page 383 (13 N � U L U z O 0 O E ■ IQ ■ U. i ny epuera143 �G ■ i i IH iI32� 2fl E:.............r..,.` G ny Jalsay0aa i ■ U i Ali UR�!Il!W +..ru.r..'w"Er ■ ■ ■ ny uaneH ■ ny Psou»aH i AV PIP9l4»tf i i ny ueLUIlaH ■ ■ 4S ue!lauJe:) i i ■ � 1.1.1 ■ ■••�•• 71.I.IrI.•r1. ci 7 r Q] � p � M 06 z Q AL3 b in = U Q '__' t; Lqo 47 LL, U ;AV 15e3 n i +1 i ny epuem43 G i i di> ny aaxsayao'd Community Facilities District No. 2001-01 (Improvement Area 3) Fiscal Year 2019/20 3 ATTACHMENT #12 Page 384 i G ny ual!II!H ■ ■ ■ ■ ny uaneH i ■ i ny esDWJ;)H i ■ i AV Pleq!u:)jV i .' AV ueWIlaH fiy#,� �-- [& y 2 NI ; AV I eke ,U!A } r ;1� ■ �y3y3p � S�n��l { oc `.�.�'ri........,.,.,■ r' n anaaD L b s MNIM u-ae�'p apppp n7 d < �L G W v j � gs p ��F9Gi,F Rt�h� Community Facilities District No. 2001-01 (Improvement Area 3) Fiscal Year 2019/20 3 ATTACHMENT #12 Page 384 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX RATE FOR COMMUNITY FACILITIES DISTRICT 2003-01 (IMPROVEMENT AREA NO. 1) FOR FISCAL YEAR 2019/20 WHEREAS, the City Council of the City of Rancho Cucamonga, California, (hereinafter referred to as the "legislative body of the local Agency"), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a Community Facilities District, all as authorized pursuant to the terms and provisions of the "Mello -Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code for the State of California. This Community Facilities District shall hereinafter be referred to as Community Facilities District No. 2003-01 (Improvement Area No. 1) (hereinafter referred to as the "District"); and WHEREAS, at this time, bonds have been authorized for purposes of financing the project facilities for said District; and WHEREAS, this legislative body, by Ordinance as authorized by Section 53340 of the Government Code of the State of California, has authorized the levy of a special tax to pay for costs and expenses related to said District, and this legislative body is desirous to establish the specific rate of the special tax to be collected for the fiscal year. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES: SECTION 1: That the above recitals are all true and correct. SECTION 2: That the specific rate and amount of the special tax to be collected to pay for the costs and expenses for Fiscal Year 2019/20 for the referenced District are hereby determined and established as set forth in the attached, referenced and incorporated in the Annual Status Report. SECTION 3: That the rate as set forth above does not exceed the amount as previously authorized by Ordinance of this legislative body, and is not in excess of that as previously approved by the qualified electors of the District. SECTION 4: That the proceeds of the special tax are used to pay, in whole or in part, the costs of the following, in the following order of priority: A. Payment of principal of and interest on any outstanding authorized bonded indebtedness; B. Necessary replenishment of bond reserve funds or other reserve funds; C. Payment of costs and expenses of authorized public facilities and public services; and D. Repayment of advances and loans, if appropriate. The proceeds of the special taxes shall be used as set forth above, and shall not be used for any other purpose. SECTION 5: The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected, and shall be subject to the same penalties and same procedure and sale in cases of any delinquency for ad valorem taxes, and the Tax Collector is hereby authorized to deduct reasonable administrative costs incurred in collecting any said special tax. Resolution No. 19 -XXX — Page 1 of 2 ATTACHMENT #Jh85 SECTION 6: All monies above collected shall be paid into the District funds, including but not limited to, any special tax fund, bond fund, and reserve fund. SECTION 7: The County Auditor is hereby directed to enter in the next county assessment roll on which taxes will become due, opposite each lot or parcel of land effected in a space marked "public improvements, special tax", or by any other suitable designation, the installment of the special tax, and for the exact rate and amount of said tax, reference is made to the attached Annual Status Report. SECTION 8: The County Auditor shall then, at the close of the tax collection period, promptly render to this Agency a detailed report showing the amount and/or amounts of such special tax installments, interest, penalties, and percentages so collected and from what property collected, and also provide a statement of any percentages retained for the expense of making any such collection. PASSED, APPROVED, AND ADOPTED this 17th day of July 2019. Resolution No. 19 -XXX — Page 2 of 2 ATTACH M ENT,#JhW CITY OF RANCHO CUCAMONGA MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 2003-01 IMPROVEMENT AREA NO. 1 ANNUAL STATUS REPORT JULY 2019 Page 387 BACKGROUND On February 19, 2003, an election was held and the property owners within the boundary of Community Facilities District No. 2003-01 (Improvement Area No. 1) authorized the District to incur bonded indebtedness in the principal amount of $14,645,000. On March 5, 2003, the City Council adopted Ordinance No. 699 approving the levy of the special tax and on May 21, 2003 approved Resolution No. 03-125 authorizing the issuance of bonds. The District consists of approximately 229 gross acres, of which 147 acres are designated as Improvement Area No. 1. The District boundary is located in the eastern part of the City generally west of Interstate 15, south of Church, north of Arrow and east of the Southern California Edison easement corridor from Arrow north, to Foothill and Day Creek from Foothill north, to Church. The District is located within the Victoria Planned Community. Bonds were issued on August 20, 2003, to share in the provision of funds for the purpose of financing the acquisition and construction of the facilities which consist of Day Creek, Victoria Park, Church, Foothill, Base Line and Arbor; storm drain and flood control facilities and water and sewer improvements to be owned and operated by Cucamonga Valley Water District; and a cultural center owned by the City, that includes a performing arts center, public library and banquet hall/meeting room. On July 3, 2013, the City Council adopted Resolution No. 13-110 authorizing the issuance of special tax refunding bonds for this District. The Special Tax Refunding Bonds, Series 2013, in the principal amount of $14,170,000 were issued on July 30, 2013. This amount represented the outstanding principal balance of the original bonds as of this date. The rates for the District will increase by 2.0 % in Fiscal Year 2019/20 because the current rate is not sufficient to meet fiscal obligations for the District. The special tax shall be levied only so long as required for each parcel of taxable property to discharge bond obligations. Each fiscal year, all Taxable Property within Zone 1, Zone 2 and Zone 3 of the District shall be classified as Developed Property or Undeveloped Property and shall be subject to the levy of Special Taxes in accordance with the rate and method of apportionment pursuant to the sections below. Community Facilities District No. 2003-01 (Improvement Area 1) 1 Fiscal Year 2019/20 ATTACHMENT #14 Page 388 COMMUNITY FACILITIES DISTRICT NO. 2003-01 ANNUAL SPECIAL TAX FISCAL YEAR 2019/20 ZONE 1 DEVELOPED PROPERTY ZONE 1 UNDEVELOPED PROPERTY ZONE 2 DEVELOPED PROPERTY ZONE 2 UNDEVELOPED PROPERTY ZONE 3 DEVELOPED PROPERTY ZONE 3 UNDEVELOPED PROPERTY ASSIGNED SPECIAL TAX (per acre $5,971.50 $0.00 $10,802.65 $0.00 $10,094.58 $0.00 BACKUP SPECIAL TAX (per acre $6,586.63 $6,586.63 $55,360.33 $17,595.00 $15,667.60 $15,667.60 Ll el Both Assigned and Backup can increase 2% every year Backup can increase 2% every year Both Assigned and Backup can increase 2% every year Backup can increase 2% every year Both Assigned and Backup can increase 2% every year Backup can increase 2% every year Community Facilities District No. 2003-01 (Improvement Area 1) 2 Fiscal Year 2019/20 ATTACHMENT #14 Page 389 COMMUNITY FACILITIES DISTRICT NO. 2003-01 PROPOSED SOURCES AND USES OF FUNDS Community Facilities District No. 2003-01 (Improvement Area 1) 3 Fiscal Year 2019/20 ATTACHMENT #14 Page 390 Fiscal Year 2019/20 Budget Sources Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 1,154,140 Anticipated Prior Year Delinquencies Collection 450 Subtotal - Taxes 1,154,590 Interest Revenue 5,450 Total Proposed Sources $ 1,160,040 Uses Debt Service Principal Repayments $ 435,000 Interest Expense 623,360 Subtotal - Debt Service 1,058,360 Contract Services 2,000 Assessment Administration 36,050 Admin./General Overhead 310 Total Proposed Uses $ 1,096,720 Contribution to/(Use of) Fund Balance $ 63,320 Community Facilities District No. 2003-01 (Improvement Area 1) 3 Fiscal Year 2019/20 ATTACHMENT #14 Page 390 14 rl rl G1 Q DMZ Q tv — p Ln o c � � r U +~ C �1 � ■ ■ N N N 4 6 i E 4J 1..1 'U IAV epuennr43 LM E *� 0 i 19 ileac Aeq Ay JaasayM1 e 8 ■ U,mini a L1. _ u 0 i AV ua� !II!W ........Er ■ :F ■� LI0■ i J i i Ay uaAeH ; i i Ay eSowJaH AV ple4!4:)JV i ■ Ay ueuallaH i i ■ i ZS UOlauJL2 i i i ■ � r m O U Z LL ¢ '01.0 41 rt;jnL J — p Ln c � Community Facilities District No. 2003-01 (Improvement Area 1) Fiscal Year 2019/20 C:. CD Ay JaIsa4aod G Ay u01111!W i i i i i Ay uaAeH i ■ Ay esowaaH i i AV plel!4ajV ■ .+' Ay uewIlaH � AV paeAauIA y 9 i E Aid RAOJ E) Jill[ P1 s° 01i; tit! �, 4 ATTACHMENT #14 Page 391 c � � N N N <t -3� E *� 0 M � E a L1. _ u 0 �■ :F ■� LI0■ J Li■ U C:. CD Ay JaIsa4aod G Ay u01111!W i i i i i Ay uaAeH i ■ Ay esowaaH i i AV plel!4ajV ■ .+' Ay uewIlaH � AV paeAauIA y 9 i E Aid RAOJ E) Jill[ P1 s° 01i; tit! �, 4 ATTACHMENT #14 Page 391 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2003-01 (IMPROVEMENT AREA NO. 2) FOR FISCAL YEAR 2019/20 WHEREAS, the City Council of the City of Rancho Cucamonga, California, (hereinafter referred to as the "legislative body of the local Agency"), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a Community Facilities District, all as authorized pursuant to the terms and provisions of the "Mello -Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code for the State of California. This Community Facilities District shall hereinafter be referred to as Community Facilities District No. 2003-01 (Improvement Area No. 2) (hereinafter referred to as the "District"); and WHEREAS, at this time, bonds have been authorized for purposes of financing the project facilities for said District; and WHEREAS, this legislative body, by Ordinance as authorized by Section 53340 of the Government Code of the State of California, has authorized the levy of a special tax to pay for costs and expenses related to said District, and this legislative body is desirous to establish the specific rate of the special tax to be collected for the fiscal year. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES: SECTION 1: That the above recitals are all true and correct. SECTION 2: That the specific rate and amount of the special tax to be collected to pay for the costs and expenses for Fiscal Year 2019/20 for the referenced District are hereby determined and established as set forth in the attached, referenced and incorporated in the Annual Status Report. SECTION 3: That the rate as set forth above does not exceed the amount as previously authorized by Ordinance of this legislative body, and is not in excess of that as previously approved by the qualified electors of the District. SECTION 4: That the proceeds of the special tax are used to pay, in whole or in part, the costs of the following, in the following order of priority: A. Payment of principal of and interest on any outstanding authorized bonded indebtedness; B. Necessary replenishment of bond reserve funds or other reserve funds; C. Payment of costs and expenses of authorized public facilities and public services; and D. Repayment of advances and loans, if appropriate. The proceeds of the special taxes shall be used as set forth above, and shall not be used for any other purpose. SECTION 5: The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected, and shall be subject to the same penalties and same procedure and sale in Resolution No. 19 -XXX — Page 1 of 2 ATTACHMENT 4nge 392 cases of any delinquency for ad valorem taxes, and the Tax Collector is hereby authorized to deduct reasonable administrative costs incurred in collecting any said special tax. SECTION 6: All monies above collected shall be paid into the District funds, including but not limited to, any special tax fund, bond fund, and reserve fund. SECTION 7: The County Auditor is hereby directed to enter in the next county assessment roll on which taxes will become due, opposite each lot or parcel of land effected in a space marked "public improvements, special tax", or by any other suitable designation, the installment of the special tax, and for the exact rate and amount of said tax, reference is made to the attached Annual Status Report. SECTION 8: The County Auditor shall then, at the close of the tax collection period, promptly render to this Agency a detailed report showing the amount and/or amounts of such special tax installments, interest, penalties, and percentages so collected and from what property collected, and also provide a statement of any percentages retained for the expense of making any such collection. PASSED, APPROVED, AND ADOPTED this 17I" day of July 2019. Resolution No. 19 -XXX — Page 2 of 2 ATTACHMENT #nge 393 CITY OF RANCHO CUCAMONGA MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 2003-01 IMPROVEMENT AREA NO. 2 ANNUAL STATUS REPORT JULY 2019 Page 394 BACKGROUND On February 19, 2003, an election was held and the property owners within the boundary of Community Facilities District No. 2003-01 (Improvement Area No. 2) (the "District") authorized the District to incur bonded indebtedness in the principal amount of $2,855,000. On March 5, 2003, the City Council adopted Ordinance No. 699 approving the levy of the special tax and on May 21, 2003, approved Resolution No. 03-125 authorizing the issuance of bonds. The District consists of approximately 229 gross acres, of which 82 acres are designated as Improvement Area No. 2 (Zones 1 and 2). The District boundary is located in the eastern part of the City generally west of Interstate 15, south of Church, north of Arrow and east of Southern California Edison easement corridor from Arrow north, to Foothill and Day Creek from Foothill north, to Church. The District is located within the Victoria Planned Community. Bonds were issued on August 20, 2003, to share in the provision of funds for the purpose of financing the acquisition and construction of the facilities which consist of Day Creek, Victoria Park, Church, Foothill, Base Line and Arbor; storm drain and flood control facilities and water and sewer improvements to be owned and operated by Cucamonga Valley Water District; and a cultural center owned by the City, that includes a performing arts center, public library and banquet hall/meeting room. On September 17, 2013, the City Council adopted Resolution No. 13-162 authorizing the issuance of special tax refunding bonds for this District. The Special Tax Refunding Bonds, Series 2013, in the principal amount of $2,784,000 were issued on September 30, 2013. This amount represented the outstanding principal balance of the original bonds as of this date. For Fiscal Year 2019/20 the current rate is sufficient to meet fiscal obligations and there is no need for an increase of the special tax by 2%. The special tax shall be levied only so long as required for each parcel of taxable property to discharge bond obligations. Each fiscal year, all Taxable Property within Zone 1 and Zone 2 of the District shall be classified as Developed Property or Undeveloped Property and shall be subject to the levy of Special Taxes in accordance with the rate and method of apportionment determined pursuant to the sections below. Community Facilities District No. 2003-01 (Improvement Area 2) 1 Fiscal Year 2019/20 ATTACHMENT #16 Page 395 COMMUNITY FACILITIES DISTRICT NO. 2003-01 ANNUAL SPECIAL TAX FISCAL YEAR 2019/20 Community Facilities District No. 2003-01 (Improvement Area 2) Fiscal Year 2019/20 2 ATTACHMENT #16 Page 396 ASSIGNED SPECIAL BACKUP TAX SPECIAL TAX (per acre(per acre NOTE ZONE 1 Both Assigned and DEVELOPED Backup can increase PROPERTY $2,447.59 $4,269.37 2% every year ZONE 1 UNDEVELOPED Backup can increase PROPERTY $0.00 $4,269.37 2% every year ZONE 2 Both Assigned and DEVELOPED Backup can increase PROPERTY $7,438.74 $12,935.76 2% every year ZONE 2 UNDEVELOPED Backup can increase PROPERTY $0.00 $12,935.76 2% every year Community Facilities District No. 2003-01 (Improvement Area 2) Fiscal Year 2019/20 2 ATTACHMENT #16 Page 396 COMMUNITY FACILITIES DISTRICT NO. 2003-01 PROPOSED SOURCES AND USES OF FUNDS Fiscal Year 2019/20 Budget Sources Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 201,050 Interest Revenue 2,270 Total Proposed Sources $ 203,320 Uses Debt Service: Principal Repayments $ 88,000 Interest Expense 103,530 Subtotal - Debt Service 191,530 Contract Services 2,500 Assessment Administration 8,980 Admin./General Overhead 140 Total Proposed Uses $ 203,150 Contribution to/(Use of) Fund Balance $ 170 Community Facilities District No. 2003-01 (Improvement Area 2) 3 Fiscal Year 2019/20 ATTACHMENT #16 Page 397 1� rl N C31 Q 0 E� UN' t U S Q 4- & E 0 V} CL E ■ r 11 �"� ■ V 'V Li AV epuer�r4-3 i i 3 � la �aa�] �[e❑ AV Ja:sayaab R V ■ i Alf U;) I!ll!W i•l.l. alm"w"r ■ Ay uaneH i i i AV QSC>W-laH i Ay p1eg!4N`V w AV ueWllaH i ■ ■ ■ 3S uegauJeD ■ X1.1.1 i V'! c C CLS 2 z a AV "ND d) EZ :_j P -1j, iJ LLL) 0 pr Lel d AY Ise3 Alf epueM[17 L] Un CD Community Facilities District No. 2003-01 (Improvement Area 2) Fiscal Year 2019/20 4 ATTACHMENT #16 Page 398 AV Ja-45RgDQ4 ! ■ G AV uaI!II!H ■ ■ ■ ■ AV URAeH i i Ay aOWJDH i i i Ay pleq!4ajV *0' Ay uewl!aH AY LI1 WI.1!A Y.1 OC ��.�'Y.�.1.1.1.1...1■ AV aAOJ!) 1g, T 18�� b CO Cd g e O dg 6A�s N4 ga d �I1�Mb. Community Facilities District No. 2003-01 (Improvement Area 2) Fiscal Year 2019/20 4 ATTACHMENT #16 Page 398 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2004-01 (RANCHO ETIWANDA ESTATES) FOR FISCAL YEAR 2019/20 WHEREAS, the City Council of the City of Rancho Cucamonga, California, (hereinafter referred to as the "legislative body of the local Agency"), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a Community Facilities District, all as authorized pursuant to the terms and provisions of the "Mello -Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code for the State of California. This Community Facilities District shall hereinafter be referred to as Community Facilities District No. 2004-01 (Rancho Etiwanda Estates) (hereinafter referred to as the "District"); and WHEREAS, at this time, bonds have been authorized for purposes of financing the project facilities for said District; and WHEREAS, this legislative body, by Ordinance as authorized by Section 53340 of the Government Code of the State of California, has authorized the levy of a special tax to pay for costs and expenses related to said District, and this legislative body is desirous to establish the specific rate of the special tax to be collected for the fiscal year. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES: SECTION 1: That the above recitals are all true and correct. SECTION 2: That the specific rate and amount of the special tax to be collected to pay for the costs and expenses for Fiscal Year 2019/20 for the referenced District is hereby determined and established as set forth in the attached, referenced and incorporated in the Annual Status Report. SECTION 3: That the rate as set forth above does not exceed the amount as previously authorized by Ordinance of this legislative body, and is not in excess of that as previously approved by the qualified electors of the District. SECTION 4: That the proceeds of the special tax are used to pay, in whole or in part, the costs of the following, in the following order of priority: A. Payment of principal of and interest on any outstanding authorized bonded indebtedness; B. Necessary replenishment of bond reserve funds or other reserve funds; C. Payment of costs and expenses of authorized public facilities and public services; and D. Repayment of advances and loans, if appropriate. The proceeds of the special taxes shall be used as set forth above, and shall not be used for any other purpose. SECTION 5: The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected, and shall be subject to the same penalties and same procedure and sale in cases of any delinquency for ad valorem taxes, and the Tax Collector is hereby authorized to deduct reasonable administrative costs incurred in collecting any said special tax. Resolution No. 19 -XXX — Page 1 of 2 ATTACHMENT #9ge 399 SECTION 6: All monies above collected shall be paid into the District funds, including but not limited to, any special tax fund, bond fund, and reserve fund. SECTION 7: The County Auditor is hereby directed to enter in the next county assessment roll on which taxes will become due, opposite each lot or parcel of land effected in a space marked "public improvements, special tax", or by any other suitable designation, the installment of the special tax, and for the exact rate and amount of said tax, reference is made to the attached Annual Status Report. SECTION 8: The County Auditor shall then, at the close of the tax collection period, promptly render to this Agency a detailed report showing the amount and/or amounts of such special tax installments, interest, penalties, and percentages so collected and from what property collected, and also provide a statement of any percentages retained for the expense of making any such collection. PASSED, APPROVED, AND ADOPTED this 171h day of July 2019. Resolution No. 19 -XXX — Page 2 of 2 ATTACHMENT 4 ge 400 CITY OF RANCHO CUCAMONGA MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 2004-01 RANCHO ETIWANDA ESTATES ANNUAL STATUS REPORT JULY 2019 Page 401 BACKGROUND On September 15, 2004, an election was held and the property owners within the boundary of Community Facilities District No. 2004-01 (the "District") authorized the District to incur bonded indebtedness in the maximum principal amount of $45,000,000. On October 6, 2004, the City Council adopted Ordinance No. 735 approving the levy of the special tax and on June 7, 2006 approved Resolution No. 06-185 authorizing the issuance of bonds. Bonds were issued on July 13, 2006 to share in the provision of funds for the acquisition and construction of certain public facilities, to serve property located within the District. The District was authorized to finance the following improvements: • Day Creek Boulevard - grading, storm drain, sewer, water, dry utilities, streets and landscaping, • Etiwanda Avenue - grading, sewer, water, dry utilities, streets and landscaping; • Cucamonga Valley Water District ("CVWD") reservoir transmission main, • Storm drain facilities including the northern property line storm drain and the Etiwanda Avenue storm drain, • Park facilities, • Equestrian facilities, • School facilities now owned by the Etiwanda School District and by the Chaffey Joint Union High School District, • Water and sewer facilities now owned by CVWD which were authorized and financed from the proceeds of capacity charges levied by CVWD, • Flood control facilities now owned by the San Bernardino County Flood Control District and • Open space owned by the County of San Bernardino. On January 15, 2014, the City Council adopted Resolution No. 14-005 authorizing the issuance of special tax refunding bonds for this District. The Special Tax Refunding Bonds, Series 2014 in the principal amount of $34,384,000 were issued on February 07, 2014. This amount represented the outstanding principal of the original bonds as of this date. The rates for the District will not increase in Fiscal Year 2019/20 because the current rate is sufficient to meet fiscal obligations for the district. The special tax shall be levied only so long as required for each parcel of taxable property to discharge bond obligations. Community Facilities District No. 2004-01 (Rancho Etiwanda Estates) 1 Fiscal Year 2019/20 ATTACHMENT #18 Page 402 TERM OF SPECIAL TAX The Special Tax shall be levied for a period not to exceed fifty years commencing with Fiscal Year 2005/06 provided, however, that special taxes will cease to be levied in an earlier fiscal year if the Community Facilities District Administrator has determined (i) that all required interest and principal payments on the District's bonds have been paid; and (ii) all authorized facilities have been constructed. ANNUAL SPECIAL TAX Land Use Category 1 -Residential Property 2 -Residential Property 3 -Residential Property 4 -Residential Property 5 -Residential Property 6 -Non -Residential Property FISCAL YEAR 2019/20 Developed Floor Area Greater than 4,000 sq ft 3,801 - 4,000 sq ft 3,601 - 3,800 sq ft 3,401 - 3,600 sq ft Less than 3,400 sq ft NA Maximum Special Actual Special Tax Tax $5,555 per unit $5,325 per unit $5,151 per unit $4,896 per unit $4,410 per unit $14,800 per acre $4,908 per unit $4,705 per unit $4,552 per unit $4,326 per unit $3,897 per unit $0.00 per acre Community Facilities District No. 2004-01 (Rancho Etiwanda Estates) 2 Fiscal Year 2019/20 ATTACHMENT #18 Page 403 COMMUNITY FACILITIES DISTRICT NO. 2004-01 PROPOSED SOURCES AND USES OF FUNDS Fiscal Year 2019/20 Budget Sources Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 2,646,840 Anticipated Prior Year Delinquencies Collection 23,500 Subtotal - Taxes 2,670,340 Interest Revenue 23,080 Total Proposed Sources $ 2,693,420 Uses Debt Service Principal Repayments Interest Expense Subtotal - Debt Service Contract Services Assessment Administration Admin./General Overhead Total Proposed Uses Contribution to/(Use of) Fund Balance Community Facilities District No. 2004-01 (Rancho Etiwanda Estates) Fiscal Year 2019/20 $ 1,135,000 1,214,960 2,349,960 2,000 28,300 720 $ 2,380,980 $ 312,440 3 ATTACHMENT #18 Page 404 Community Facilities District No. 2004-01 (Rancho Etiwanda Estates) Fiscal Year 2019/20 4 ATTACHMENT #18 Page 405 0 Uj U l0 n Z 11■1■1■I■ G -.i V. �q 41+ u • _E ' c U i W ■ m G1 ■ c' G Ga J i L L ¢ !AV meg n U - ' Av epuenmu i■ h# RPURMI.�_j � Z7 i i .7 L 19 CJD q " AV Ja 2 }d � U �6 � � by Ja}seyacl, I 0 V yr i m �. AV ua iIIiW i ■�_�■�r...� E i_ AV ua iIIi W AV u2AeH by UaheH ! ! ny esOWADH ■ by eSOUJJaH Alf Pleq!4U-]V ! " ■ i AV Rleq!quj` i AV UewllaH ! ny ueuJllaM HIM ��:nyp eAaU!A ��■�■i1 � � � �i■�'riirrurrri AV ahOJsj � ��4 ��� ilia;aep';� J rl_r1�5 71■1■ILn Y�6�xF lfwnl � r 5 ro_jGro� f q 01 �e i n � all to QJ pJ9 Community Facilities District No. 2004-01 (Rancho Etiwanda Estates) Fiscal Year 2019/20 4 ATTACHMENT #18 Page 405 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2006-01 (VINTNER'S GROVE) FOR FISCAL YEAR 2019/20 WHEREAS, the City Council of the City of Rancho Cucamonga, California, (hereinafter referred to as the "legislative body of the local Agency"), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a Community Facilities District, all as authorized pursuant to the terms and provisions of the "Mello -Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code for the State of California. This Community Facilities District shall hereinafter be referred to as Community Facilities District No. 2006-01 (Vintner's Grove) (hereinafter referred to as the "District"); and WHEREAS, at this time, bonds were previously issued for purposes of financing the project facilities for said District (the "Prior Special Tax Bonds"); and WHEREAS, this legislative body, by Ordinance as authorized by Section 53340 of the Government Code of the State of California, has authorized the levy of a special tax to pay for costs and expenses related to said District, and this legislative body, by the adoption of Resolution No. 15-151 on August 5, 2015, established the specific rate of the special tax to be collected for the fiscal year based, in part, upon the debt service payable on the Prior Special Tax Bonds; and WHEREAS, on July 30, 2015, special tax refunding bonds were issued by the District to refund the Prior Special Tax Bonds resulting in a reduction in the debt service payable from the special taxes levied within the District; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES: SECTION 1: That the above recitals are all true and correct. SECTION 2: That the specific rate and amount of the special tax to be collected to pay for the costs and expenses for Fiscal Year 2019/20 for the District are hereby determined and established as set forth in the attached, referenced and incorporated in the Annual Status Report. SECTION 3: That the rates as set forth in such Annual Status Report do not exceed the amount as previously authorized by Ordinance of this legislative body, and are not in excess of that as previously approved by the qualified electors of the District. SECTION 4: That the proceeds of the special tax are used to pay, in whole or in part, the costs of the following, in the following order of priority: A. Payment of principal of and interest on any outstanding authorized bonded indebtedness; B. Necessary replenishment of bond reserve funds or other reserve funds; C. Payment of costs and expenses of administering the District and any bonds of the District; and D. Repayment of advances and loans, if appropriate. Resolution No. 19 -XXX — Page 1 of 2 ATTACHMENT #Age 406 The proceeds of the special taxes shall be used as set forth above, and shall not be used for any other purpose. SECTION 5: The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected, and shall be subject to the same penalties and same procedure and sale in cases of any delinquency for ad valorem taxes, and the Tax Collector is hereby authorized to deduct reasonable administrative costs incurred in collecting any said special tax. SECTION 6: All monies above collected shall be paid into the District funds, including but not limited to, any special tax fund, bond fund, and reserve fund. SECTION 7: The County Auditor is hereby directed to enter in the next county assessment roll on which taxes will become due, opposite each lot or parcel of land effected in a space marked "public improvements, special tax", or by any other suitable designation, the installment of the special tax, and for the exact rate and amount of said tax, reference is made to the attached Annual Status Report. SECTION 8: The County Auditor shall then, at the close of the tax collection period, promptly render to this Agency a detailed report showing the amount and/or amounts of such special tax installments, interest, penalties, and percentages so collected and from what property collected, and also provide a statement of any percentages retained for the expense of making any such collection. PASSED, APPROVED, AND ADOPTED this 17th day of July 2019. Resolution No. 19 -XXX — Page 2 of 2 ATTACHMENT #Age 407 CITY OF RANCHO CUCAMONGA MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 2006-01 VINTNER'S GROVE ANNUAL STATUS REPORT JULY 2019 Page 408 BACKGROUND On October 18, 2006, an election was held and the property owners within the boundary of Community Facilities District No. 2006-01 (Vintner's Grove) (the "District") authorized the District to incur bonded indebtedness in the principal amount of $5,800,000. On November 1, 2006, the City Council adopted Ordinance No. 769 approving the levy of the special tax and on December 20, 2006 approved Resolution No. 06-401 authorizing the issuance of bonds. The District boundary is located on the south side of Arrow, east of Center, north of 26t' and west of Haven. Bonds were issued on January 25, 2007, to share in the provision of funds for the acquisition of street improvements, landscape improvements within the public right-of- way and water and sewer improvements. On July 1, 2015, the City Council adopted Resolution No. 15-115 authorizing the issuance of special tax refunding bonds for this District in conjunction with various other Community Facilities Districts. The Special Tax Refunding Bonds, Series 2015 were refunded with a total principal amount of $18,546,000 and were issued on July 30, 2015. By authorizing this refunding, the City Council provided savings to the property owners for the remaining life of the bond issue, that translated to a 37.85% overall reduction in the annual debt service payment paid by property owners. This special tax shall be levied only so long as required for each parcel of taxable property to discharge bond obligations. Each fiscal year, all Taxable Property within the District shall be classified as Developed Property or Undeveloped Property and shall be subject to the levy of Special Taxes in accordance with the rate and method of apportionment determined pursuant to the section below. Community Facilities District No. 2006-01 1 Fiscal Year 2019/20 ATTACHMENT #20 Page 409 COMMUNITY FACILITIES DISTRICT NO. 2006-01 (VINTNER'S GROVE) ANNUAL SPECIAL TAX FISCAL YEAR 2019/20 Floor Plan Tri-Plex Plan 1 Tri-Plex Plan 2 Tri-Plex Plan 3 Home Size (Sq. Ft.) 1,335 1,803 1,920 Number of Units Special Tax 26 $1,444.32 26 $1,664.32 26 $1,723.98 SFD Plan 4 2,188 28 $1,932.18 SFD Plan 5 2,627 28 $2,099.98 SFD Plan 6 3,173 22 $2,291.39 COMMUNITY FACILITIES DISTRICT NO. 2006-01 PROPOSED SOURCES AND USES OF FUNDS Fiscal Year 2019/20 Budget Sources Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 288,960 Anticipated Prior Year Delinquencies Collection 2,500 Subtotal - Taxes 291,460 Interest Revenue 3,050 Total Proposed Sources $ 294,510 Uses Debt Service Principal Repayments Interest Expense Subtotal - Debt Service Contract Services Assessment Administration Admin./General Overhead Total Proposed Uses Contribution to/(Use of) Fund Balance Community Facilities District No. 2006-01 Fiscal Year 2019/20 $ 126,000 129,990 255,990 1,000 18,240 170 $ 275,400 2 ATTACHMENT #20 Page 410 M 74 w d: C31 Q > Q E Q ,� U A, *' u� _ U G Lq c m y 1 U, r Gl ■ 44.. G E o J 'J■u - p 1 ! AV red v7 U SAV EPUCM14] i Ay epuemgg LLi ny Jaasay a�1 AV ABISOAao'd - �] Mimi AV ' tf N.II.W i _ b' I.II.W Ay UDAeH i AV UaAEH i Ay 2SOLUJaH' � � Ay eSowaaH AV PleqI4:UV ! ' 1 AV PIe9!gDJV AV ueu'IIeH Ay uelUpaH l* tf'1 ' 05 N ¢P aL AV � ��[aulA z "� 45 UellauJeD i sEli ter.. i u AV aADAE) 13 71.1■IMI.rlrr-I •—• Y _ flip lip Community Facilities District No. 2006-01 Fiscal Year 2019/20 ATTACHMENT #20 Page 411 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2006-02 (AMADOR ON ROUTE 66) FOR FISCAL YEAR 2019/20 WHEREAS, the City Council of the City of Rancho Cucamonga, California, (hereinafter referred to as the "legislative body of the local Agency"), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a Community Facilities District, all as authorized pursuant to the terms and provisions of the "Mello -Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code for the State of California. This Community Facilities District shall hereinafter be referred to as Community Facilities District No. 2006-02 (Amador on Route 66) (hereinafter referred to as the "District"); and WHEREAS, at this time, bonds were previously issued for purposes of financing the project facilities for said District (the "Prior Special Tax Bonds"); and WHEREAS, this legislative body, by Ordinance as authorized by Section 53340 of the Government Code of the State of California, has authorized the levy of a special tax to pay for costs and expenses related to said District, and this legislative body, by the adoption of Resolution No. 15-152 on August 5, 2015, established the specific rate of the special tax to be collected for the fiscal year based, in part, upon the debt service payable on the Prior Special Tax Bonds; and WHEREAS, on July 30, 2015, special tax refunding bonds were issued by the District to refund the Prior Special Tax Bonds resulting a reduction in the debt service payable from the special taxes levied within the District. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES: SECTION 1: That the above recitals are all true and correct. SECTION 2: That the specific rate and amount of the special tax to be collected to pay for the costs and expenses for Fiscal Year 2019/20 for the District is hereby determined and established as set forth in the attached, referenced and incorporated in the Annual Status Report. SECTION 3: That the rates as set forth in such Annual Status Report do not exceed the amount as previously authorized by Ordinance of this legislative body, and are not in excess of that as previously approved by the qualified electors of the District. SECTION 4: That the proceeds of the special tax are used to pay, in whole or in part, the costs of the following, in the following order of priority: A. Payment of principal of and interest on any outstanding authorized bonded indebtedness; B. Necessary replenishment of bond reserve funds or other reserve funds; C. Payment of costs and expenses of administering the District and any bonds of the District; and D. Repayment of advances and loans, if appropriate. Resolution No. 19- XXX — Page 1 of 2 ATTACHMENT #Age 412 The proceeds of the special taxes shall be used as set forth above, and shall not be used for any other purpose. SECTION 5: The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected, and shall be subject to the same penalties and same procedure and sale in cases of any delinquency for ad valorem taxes, and the Tax Collector is hereby authorized to deduct reasonable administrative costs incurred in collecting any said special tax. SECTION 6: All monies above collected shall be paid into the District funds, including but not limited to, any special tax fund, bond fund, and reserve fund. SECTION 7: The County Auditor is hereby directed to enter in the next county assessment roll on which taxes will become due, opposite each lot or parcel of land effected in a space marked "public improvements, special tax", or by any other suitable designation, the installment of the special tax, and for the exact rate and amount of said tax, reference is made to the attached Annual Status Report. SECTION 8: The County Auditor shall then, at the close of the tax collection period, promptly render to this Agency a detailed report showing the amount and/or amounts of such special tax installments, interest, penalties, and percentages so collected and from what property collected, and also provide a statement of any percentages retained for the expense of making any such collection. PASSED, APPROVED, AND ADOPTED this 17th day of July 2019. Resolution No. 19 -XXX — Page 2 of 2 ATTACHMENT 44ge 413 CITY OF RANCHO CUCAMONGA MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 2006-02 AMADOR ON ROUTE 66 ANNUAL STATUS REPORT JULY 2019 Page 414 BACKGROUND On October 18, 2006, an election was held and the property owners within the boundary of Community Facilities District No. 2006-02 (Amador on Route 66) (the "District") authorized the District to incur bonded indebtedness in the principal amount of $2,980,000. On November 1, 2006, the City Council adopted Ordinance No. 770 approving the levy of the special tax and on December 20, 2006 approved Resolution No. 06-402 authorizing the issuance of bonds. The District boundary is located south of Garcia, east of Etiwanda, north of Foothill and west of East. Bonds were issued on January 25, 2007, to share in the provision of funds for the acquisition of street improvements, landscape improvements within the public right-of- way and water and sewer improvements. On July 1, 2015, the City Council adopted Resolution No. 15-115 authorizing the issuance of special tax refunding bonds for this District in conjunction with various other Community Facilities Districts. The Special Tax Refunding Bonds, Series 2015, were refunded with a total principal amount of $18,546,000 and were issued on July 30, 2015. By authorizing this refunding, the City Council provided savings to the property owners for the remaining life of the bond issue, that translated to a 28.42% overall reduction in the annual debt service payment paid by property owners. This special tax shall be levied only so long as required for each parcel of taxable property to discharge bond obligations. Each fiscal year, all Taxable Property within the District shall be classified as Developed Property, Taxable Public Property, Taxable Property Owner Association Property or Undeveloped Property and shall be subject to the levy of Special Taxes in accordance with the rate and method of apportionment determined pursuant to the section below. Community Facilities District No. 2006-02 1 Fiscal Year 2019/20 ATTACHMENT #22 Page 415 COMMUNITY FACILITIES DISTRICT NO. 2006-02 (AMADOR ON ROUTE 66) ANNUAL SPECIAL TAX FISCAL YEAR 2019/20 Land Use Class Description 1 Single Family Detached Property 2 Single Family Detached Property 3 Single Family Detached Property 4 Single Family Detached Property 5 Non -Residential Property Residential Floor Area >1,850 Sq. Ft. 1,601 - 1,850 Sq. Ft. 1,351 - 1,600 Sq. Ft. <1,351 N/A COMMUNITY FACILITIES DISTRICT NO. 2006-02 PROPOSED SOURCES AND USES OF FUNDS Sources Taxes: Estimated Assessments, Net of Estimated Delinquencies Anticipated Prior Year Delinquencies Collection Subtotal - Taxes Interest Revenue Total Proposed Sources Uses Debt Service Principal Repayments Interest Expense Subtotal - Debt Service Contract Services Assessment Administration Admin./General Overhead Total Proposed Uses Contribution to/(Use of) Fund Balance Community Facilities District No. 2006-02 Fiscal Year 2019/20 Fiscal Year 2019/20 Budget $ 183,160 12,500 195,660 2,050 $ 197,710 $ 79,000 77,480 156,480 1,000 18,250 360 $ 176,090 $ 21,620 2 ATTACHMENT #22 Page 416 M N %0 :i r p O _ � U 0 Ay "94D E 0 W L S b ;U10 U) i J G7 ■ � 4-. # E o o J �. ■ — Vl i in U IMIMIMIM Ay Ise3 EXAy epUEM.Q] Ay epU12M_4A i 19 jaaj) AL2❑ s Ay aaIsayOca AV aa4sa4Uo�j /G i - UMiss AV ' r ■_ ■ ■ AV URI!ll!W i.l-I.I"w"r Ay U;)I!ll!H ■ AV UaAeH � � Ay UaAeH i ! ny esoulaaH i Ay esouaaaEl AV Pleq!4:)JV � ■ r i AV P1eq!4DJV i ! Ay UPWI aH Ay UeWllaH � Ay paeAaUlA q o # 9 IS uellauae:) i �E i ■ b moi► ■ n �e rwwi1 �.wwF"%iwwwwwwi AV RAdaE) Hi �z Kq N CY �s�a °�retaP Community Facilities District No. 2006-02 Fiscal Year 2019/20 ATTACHMENT #22 Page 417 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DETERMINING THAT NO LEVY OF SPECIAL TAX IS REQUIRED FOR NORTH ETIWANDA COMMUNITY FACILITIES DISTRICT NO. 2017-01 OF THE CITY OF RANCHO CUCAMONGA FOR FISCAL YEAR 2019/20 WHEREAS, the City Council of the City of Rancho Cucamonga, California, (hereinafter referred to as the "legislative body of the local Agency"), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a Community Facilities District, all as authorized pursuant to the terms and provisions of the "Mello -Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code for the State of California. This Community Facilities District shall hereinafter be referred to as North Etiwanda Community Facilities District No. 2017-01 of the City of Rancho Cucamonga (hereinafter referred to as the "District"); and WHEREAS, this legislative body, by Ordinance as authorized by Section 53340 of the Government Code of the State of California, has authorized the levy of a special tax to pay for costs and expenses related to the maintenance of certain improvements by the City, and this legislative body is desirous to establish the specific rate of the special tax to be collected for the fiscal year; and WHEREAS, currently no improvements have been constructed which would be required to be maintained by the City and therefore no levy of special taxes will be required for fiscal year 2019-2020. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES: SECTION 1: That the above recitals are all true and correct. SECTION 2: That there shall be no levy of special taxes placed on the County of San Bernardino's Fiscal Year 2019/20 tax roll for the District as set forth Annual Status Report to this Resolution, which is attached hereto and incorporated herein by reference. PASSED, APPROVED, AND ADOPTED this 17th day of July 2019. Resolution No. 19 -XXX — Page 1 of 1 ATTACHMENT #?�ge 418 CITY OF RANCHO CUCAMONGA MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 2017-01 (NORTH ETIWANDA) ANNUAL STATUS REPORT JULY 2019 Page 419 BACKGROUND On May 2, 2018, the City Council approved Resolution No. 18-029, and established Community Facilities District No. 2017-01, (the "District"). On May 2, 2018, the qualified electors of the District, being the owners of the land within the District, voted to approve the levy of a special tax to pay for certain public services and the administering of such District. The District was authorized to finance: (a) the maintenance of public trails and trailhead improvements, landscaped areas, parkways, medians, and parks and recreation improvements throughout the District and public right-of-ways, including, but not limited to, street trees, fencing, irrigation systems, sidewalks, drainage systems, signs, monuments, graffiti removal, replacement, repair or rehabilitation of playground equipment, sports fields, parking lots, restrooms, sport field lighting, street lighting and other improvements placed in parks, trails medians, landscaped areas, or public right-of-ways, furnishing of water, electric current or energy, gas, or other illuminating agent for the operation of any improvement within the District. The maintenance and servicing of streetlights, traffic signals and appurtenant facilities, including, but not limited to furnishing of electric current, materials, contracted services, and the necessary maintenance, replacement, and repair required to keep the improvements in operational and satisfactory condition (the "Services"). (b) the incidental expenses which will be incurred are: (i) all costs associated with the formation of the proposed community facilities district, the determination of the amount of and collection of special taxes, the payment of special taxes, and costs otherwise incurred in order to carry out the authorized purposes of the community facilities district, and (ii) any other expenses incidental to the provision of the Services. On, July 1 of each Fiscal Year, commencing on July 1, 2019, the Maximum Annual Special Tax set forth in the table above shall be increased by a minimum of two percent (2%) to a maximum annual increase of six percent (6%), determined on an annual basis as needed to satisfy the Special Tax Requirement. Percentage Maximum Annual Actual Annual Special Fiscal Year Rate Special Tax Tax 2018/19 0.00% $871.77 $0.00 2019/20 6.00% $924.08 $0.00 Community Facilities District No. 2017-01 Fiscal Year 2019/20 1 ATTACHMENT #23 Page 420 COMMUNITY FACILITIES DISTRICT NO. 2017-01 ANNUAL SPECIAL TAX Property Land Use Actual Annual Special Tax Fiscal Year 2019/20 Residential Property $0.00 Per Residential Dwelling Unit Non -Residential Property $0.00 Per Acre Undeveloped Property $0.00 Per Acre COMMUNITY FACILITIES DISTRICT NO. 2017-01 PROPOSED SOURCES AND USES OF FUNDS No annual special tax levy for Fiscal Year 2019/20. Community Facilities District No. 2017-01 Fiscal Year 2019/20 2 ATTACHMENT #23 Page 421 M 74 M 0 G M1 E ri o W r n o Q _ ■ J U 2 t ; AV "aqD G Q tl.l.l.l.l.fi s u ; a lob Ip 1A �■ C m J ��■ 4 J � } L G ! 07 1 Q �+ � ■ irr�urtiiru uuuuy +� ht! 4SeA LO ihy LL epueM4] AV 2Pu2rnq� i ! C � ■ �^ iuruuur. i. .` ■ ny Ja�say3a� 0 AV Jaxsa4a0�1 U .ri_ ■ AV ual!ll!W ■i hof ual!ll!W � AV JaAeH ! � AV uah2H ! ! AV esowJaH ■ ! Ay esawJaH AV pleq!q:UV 1 AV Pleq!q:)-fV ny ueuJllaH h uewllaH AV �S u�lawe� � • e p � P �� ■ , �' 519 ■ rl.ui� 5a♦5 ■r+ Y. PIEQ� +r +, h1�jhpJ� yp rq�`E'�F 5fr**amu ■rr� 71.I.Irl�r1� J dr 0 W i W Q LL Q���� H.tjgi� n Apr Community Facilities District No. 2017-01 Fiscal Year 2019/20 ATTACHMENT #23 Page 422 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DETERMINING THAT NO LEVY OF SPECIAL TAX IS REQUIRED FOR THE RESORT AT EMPIRE LAKES COMMUNITY FACILITIES DISTRICT NO. 2018-01 OF THE CITY OF RANCHO CUCAMONGA FOR FISCAL YEAR 2019/20 WHEREAS, the City Council of the City of Rancho Cucamonga, California, (hereinafter referred to as the "legislative body of the local Agency"), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a Community Facilities District, all as authorized pursuant to the terms and provisions of the "Mello -Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code for the State of California. This Community Facilities District shall hereinafter be referred to as The Resort at Empire Lakes Community Facilities District No. 2018-01 of the City of Rancho Cucamonga (hereinafter referred to as the "District"); and WHEREAS, this legislative body, by Ordinance as authorized by Section 53340 of the Government Code of the State of California, has authorized the levy of a special tax to pay for costs and expenses related to the maintenance of certain improvements by the City, and this legislative body is desirous to establish the specific rate of the special tax to be collected for the fiscal year; and WHEREAS, currently no improvements have been constructed which would be required to be maintained by the City and therefore no levy of special taxes will be required for fiscal year 2019-2020. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES: SECTION 1: That the above recitals are all true and correct. SECTION 2: That there shall be no levy of special taxes placed on the County of San Bernardino'sFiscal Year 2019/20 tax roll for the District as set forth Annual Status Report to this Resolution, which is attached hereto and incorporated herein by reference. PASSED, APPROVED, AND ADOPTED this 17th day of July 2019. Resolution No. 19 -XXX — Page 1 of 1 ATTACHMENT #?;ge 423 CITY OF RANCHO CUCAMONGA MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 2018-01 (THE RESORT AT EMPIRE LAKES) ANNUAL STATUS REPORT JULY 2019 Page 424 BACKGROUND On December 19, 2018, the City Council approved Resolution No. 18-136, and established Community Facilities District No. 2018-01, (the "District"). On December 19, 2018, the qualified electors of the District, being the owners of the land within the District, voted to approve the levy of a special tax to pay for certain public services and the administering of such District. The District was authorized to finance: (a) (i) the maintenance of streets, public trails and trailhead improvements, landscaped areas, parkways, medians, and parks and recreation improvements and public right-of-ways, including, but not limited to, street trees, fencing, irrigation systems, sidewalks, drainage systems, signs, monuments, graffiti removal, replacement, repair or rehabilitation of playground equipment, sports fields, parking lots, restrooms, sport field lighting, street lighting, traffic signals and appurtenant facilities and other improvements placed in parks, trails medians, landscaped areas, or public right-of-ways, furnishing of water, electric current or energy, gas, or other illuminating agent for the operation of any improvement within the City, (ii) the equipping, furnishing and maintenance of public safety improvements; (iii) the furnishing of any service authorized under the Act, as may be amended from time to time, (iv) the furnishing of electric current, materials, contracted services, and the necessary maintenance, replacement, and repair required to keep such improvements in operational and satisfactory condition; and (v) the establishment of a reserve fund for the replacement of any such improvements; and (b) the incidental expenses which will be incurred, including but not limited to: (i) all costs associated with the formation of the proposed Community Facilities District, the determination of the amount of and collection of special taxes, the payment of special taxes, and costs otherwise incurred in order to carry out the authorized purposes of the Community Facilities District, and (ii) any other expenses incidental to the provision of the Services. On July 1 of each Fiscal Year, commencing on July 1, 2020, the dollar amount per EBU for Developed Property and the dollar amount per acre of Undeveloped Property shall be increased by a minimum of two percent (2%) to a maximum of six percent (6%), determined on an annual basis as needed to satisfy the Special Tax Requirement. Fiscal Year Percentage Rate Maximum Assessment Per EBU Actual Assessment per EBU 2019/20 0.00% $318.84 $0.00 Community Facilities District No. 2018-01 Fiscal Year 2019/20 1 ATTACHMENT #26 Page 425 LAND -USE EQUIVALENT TO EBUS Property Land Use Equivalent Benefit Unit Assigment Residential Property 1 EBU Per Residential Dwelling Unit Non -Residential Property 2 EBUs Per Parcel Less than 1 Acre Non -Residential Property 2 EBUs Per Acre or portion of thereof More than 1 Acre The EBU assigment of each Assessor's Parcel of Mixed Use Property is equal the total of (i) the Assigned Special Tax that would be Applicable to Mixed Use Property Such Assessor's Parcel if it was classified only as Residential Property and (ii) the Assigned Special Tax that would be applicable to such Assessor's Parcel if it was classified as Non -Residential Property. ANNUAL SPECIAL TAX RATES Property Land Use Actual Annual Special Tax Fiscal Year 2019/20 Developed Property $0.00 Per EBU Undeveloped Property $0.00 Per Acre COMMUNITY FACILITIES DISTRICT NO. 2018-01 PROPOSED SOURCES AND USES OF FUNDS No annual special tax levy for Fiscal Year 2019/20. Community Facilities District No. 2018-01 Fiscal Year 2019/20 2 ATTACHMENT #26 Page 426 M rl Vl Q 0 - v C R �aLn■ tV 46JC 'i 0 ■ lQ j i a G 0 y -,r+� .r 1 IG ■ LL IAV epuErn!g3 ■ i 18 AaaJD req E AV J2jSRgO0Z1 i ■ U ,aim I AV ualpll!W +.'—uIru".'w" r i ■ i i ny uaneH i i i ny eSOWAGH ■ i i AV pleq!4aJV � r iLIAV UeWIPH i ■ i 4S ue!lauJeD i ■ i i err; i.. n�� ."d yI.1.Ir1��r IM a-+ �+ r_ 113 fa o rn z U Q rY Community Facilities District No. 2018-01 Fiscal Year 2019/20 0 ao! o E N J norALjagD C U U � I J � I2 o n o AV Zseg �X 6ru�.�a.q ■ by 2l3U2Ma4_j ■ ■ i i AV Ja4sa4aoj i AV U;)I!II!W AV uaheH i AV eSOWJaH ii i - i AV Pleq!4DAV ■ AV UewllaH M -) ■ AVl3eAaUTA i �€fie bti� �N�a l 22 �i�Kti�h� ATTACHMENT #26 Page 427 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Lori Sassoon, Deputy City Manager/Administrative Services Robert Neiuber, Human Resources Director Jenifer Phillips, Deputy Director of Human Resources SUBJECT: CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF RANCHO CUCAMONGA AND TEAMSTERS LOCAL 1932. RECOMMENDATION: Staff recommends that the City Council adopt a resolution approving the Memorandum of Understanding between the City of Rancho Cucamonga and Teamsters Local 1932. BACKGROUND: On February 20, 2019, the City Council approved a one-year MOU with Teamsters Local 1932. That MOU expired on June 30, 2019. The retention of our knowledgeable and committed workforce is vital to the City's commitment to provide world class service to the community. The City must also educate and partner with employees to understand the cost of pay and benefits, and plan for the long-term sustainability of any increases. ANALYSIS: After meeting and conferring in good faith with the City through the Spring of 2019, the City and Teamsters representatives successfully reached a tentative agreement on a new MOU on July 2, 2019. The proposed two-year MOU would be effective the first full pay period in July 2019, and includes the following key provisions: • 2% Cost of Living Adjustment (COLA) effective July 2019; .5% COLA effective January 2020; and 1.5% COLA effective July 2020, for a total of 4% over the term • An additional $100 per month in health insurance benefits effective July 2019; an additional $75 per month in July 2020 • Adding a cap on vacation accrual Other changes include updating tuition reimbursement language and carpool program provisions; reducing the time needed to work in a higher acting or out of class status before receiving acting pay; adding MOU language to confirm current practices with regard to comp time and VEBA; clarifying Page 428 callback pay practices for work not at the work site; reducing the threshold for appeals on disciplinary matters; and adding language to encourage feedback for professional development. FISCAL IMPACT: The net budgeted fiscal impact of these benefit changes is anticipated to be $548,820 over the term of the agreement. COUNCIL GOAL(S) ADDRESSED: ENHANCING PREMIER COMMUNITY STATUS The City is responsible for attracting and retaining exceptional community leaders to ensure that the City of Rancho Cucamonga continues to be a premier employer for the community. ATTACHMENTS: Description Attachment 1 - Resolution Attachment 2 - Memorandum of Understanding Page 429 RESOLUTION NO. 19- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF RANCHO CUCAMONGA AND TEAMSTERS LOCAL 1932 RELATIVE TO WAGES, BENEFITS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT FOR THE PERIOD JULY 1, 2019 THROUGH JUNE 30, 2021. A. RECITALS Representatives of the City of Rancho Cucamonga (City) and Teamsters Local 1932 (Teamsters) have met and conferred pursuant to the provisions of the Meyers-Milias- Brown Act (California Government Code §3500, et seq.) with regard to wages, benefits and other terms and conditions of employment. Representatives of the City and Teamsters have agreed upon and present to this Council a Memorandum of Understanding pertaining to the Teamsters Local 1932, specifying the results of said meet and confer process. Changes to the Memorandum of Understanding are effective July 1, 2019, unless specifically indicated in the Memorandum of Understanding. All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION NOW THEREFORE, the City Council City of Rancho Cucamonga, California, does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A of this Resolution. 2. The attached Memorandum of Understanding entered into, by and between City representatives and Teamsters Local 1932 representatives for the period of July 1, 2019 through June 30, 2021, is hereby approved and ratified by the City Council, July 17, 2019. 3. The City Clerk shall certify to the adoption of this resolution. Attachment 1 Teamsters Local 1932 MOU Resolution Page 430 MEMORANDUM OF UNDERSTANDING CITY OF RANCHO CUCAMONGA AND TEAMSTERS LOCAL 1932 2019-2021 Page 431 MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF RANCHO CUCAMONGA, CALIFORNIA AND TEAMSTERS LOCAL 1932 (Teamsters) SECTION 1: RECOGNITION The City of Rancho Cucamonga recognizes the Teamsters Local 1932 (Teamsters) as the recognized employee organization for City employees in the Maintenance Bargaining Unit, comprised of the following classifications: Maintenance Worker Lead Maintenance Worker Mechanic Equipment Operator Signal and Lighting Coordinator Maintenance Coordinator SECTION 2: COST OF LIVING ADJUSTMENT Senior Maintenance Worker Lead Mechanic Electrician Signal and Lighting Technician Inventory Specialist Effective the first full pay period in July 2019, all Teamsters covered employees will receive a 2% Cost of Living Adjustment (COLA). Effective the first full pay period in January 2020, all Teamsters covered employees will receive a .5% Cost of Living Adjustment (COLA). Effective the first full pay period in July 2020, all Teamsters covered employees will receive a 1.5% Cost of Living Adjustment (COLA). SECTION 3: SALARY STRUCTURE As of the effective date of the MOU, all employees will be assigned to salary ranges which are no less than 20% (40 salary code steps) below the control point and no more than 10% (20 salary code steps) above the control point. Actual salary within the range is determined by performance, achievement of goals and objectives, or for recent appointments, growth within the position. SECTION 4: SALARY SURVEY The City shall conduct a salary survey of labor market cities approximately six months before the start of new labor negotiations for the next MOU. SECTION 5: LIFE INSURANCE The City provides $30,000 base coverage of life insurance for all employees. Employees who want to purchase additional life insurance coverage with personal funds may do so at the City's group rate. SECTION 6: HEALTH INSURANCE A. Health Insurance Contribution 2 Page 432 Effective the first full pay period in July 2019, the City shall provide employee and family health insurance for all existing full-time continuous salaried employees within the bargaining groups, subject to limitation that no such monthly funding by the City shall exceed $1,100 per month. Effective the first full pay period in July 2020, the City contribution shall increase to $1,175 per month. B Cash In -Lieu Payment Represented employees who had waived coverage under a City -paid medical insurance plan and were receiving a cash in -lien payment in the amount of $200 per month for single coverage or $300 per month for family coverage as of September 30, 2012, may continue to receive this cash in -lieu payment as long as they remain eligible. To be eligible, an employee must provide the following: (1) proof that the employee and all individuals for whom the employee intends to claim a personal exemption deduction for the taxable year or years that begin or end in or with the City's plan year to which the opt out applies ("tax family"), have or will have minimum essential coverage through another source (other than coverage in the individual market, whether or not obtained through Covered California) for the plan year to which the opt out arrangement applies ("opt out period"); and (2) the employee must sign an attestation that the employee and his/her tax family have or will have such minimum essential coverage for the opt out period. An employee must sign an attestation every plan year at open enrollment or within 30 days after the start of the plan year. The opt -out payment cannot be made, and the City will not, in fact, make payment if the employer knows that the employee or tax family member does not have such alternative coverage, or if conditions in this paragraph are not otherwise satisfied. No other represented employees shall be eligible for this benefit. Employees not receiving cash in -lieu as of September 30, 2012, may still waive coverage by providing the proof of insurance as noted above, but will not receive a cash in -lieu payment. C Affordable Care Act Reopener The Teamsters or City may reopen negotiations on the issue of health insurance benefits to address changes to or the elimination of the ACA and in order to avoid penalties or taxes under the ACA or other statutory scheme that may result from an interpretation of the ACA or other statutory scheme by the Internal Revenue Service or other federal agency (including, but not limited to, a revenue ruling, regulation or other guidance) or state agency, or a ruling by a court of competent jurisdiction. These negotiations will not result in a reduction or increase in the amount the City provides for employee health coverage. SECTION 7: RETIREE MEDICAL Subject to the conditions stated below, effective upon a service or disability retirement from City service at or beyond age 55 with 10 consecutive years of City service at the time of retirement, retirees shall be eligible to 100% personally fund, without any City contribution, participation in a group health insurance program(s) which is making group health insurance available to the City's retirees. 3 Page 433 It is agreed and acknowledged by the parties to this MOU that no representation is or can be made by the City, that such group retiree health insurance is available, or if available, will remain available for any specific future period of time. If no such group health insurance is reasonably available, or if the private carrier(s) terminates such coverage as to the retiree group or any individual group member, the City shall have no obligation/duty to self -fund or otherwise provide insurance or replacement insurance. All premiums for the retiree and/or eligible dependents shall be borne by the retiree. The City shall advance and submit the necessary premiums to the carrier(s), subject to the retiree reimbursing the City not later than 30 calendar days after City payment of the premium. Failure to timely reimburse the City shall result in no further premium payments being made by the City, resulting in termination of insurance coverage. The City's duty to advance said premiums shall terminate at age 65 of the retiree, regardless of whether or not the retiree is eligible for Medicare. City shall advise the group carrier of the insured's status as a retiree. Coverage eligibility shall then be solely determined by the group insurance carrier(s). It is likely that premium rates for retirees and/or dependents shall be greater than rates for employees. Regardless, retirees shall pay 100% of said rates. If at any time, it is determined by any group health insurance carrier that the City is prohibited from seeking premium reimbursement from a retiree, City affiliation and retiree enrollment in said group insurance plan shall immediately terminate upon rendering of the insurance carrier's decision. In such case, no retiree shall seek reimbursement from the City for any prior premiums paid by the retiree to the City as and for premium reimbursement. SECTION 8: VOLUNTARY EMPLOYEE BENEFIT ASSOCIATION (VEBA) The City has established a Voluntary Employee Benefit Association (VEBA) through the California Government Voluntary Employee Benefit Association to assist employee with planning for future health care expenses. Employees are allowed a one-time election to opt into the plan. Represented employees shall be eligible to participate in the plan according to a schedule negotiated separately from this agreement. Contributions to the Plan shall be made as City contributions through a salary reduction arrangement. All contributions made on behalf of employees through such salary reduction arrangement are made on a pre-tax basis in accordance with IRS provision. No employer contributions are to be made to the plan. At the discretion of the applicable bargaining unit, contributions may be amended once per year provided that such amendment is permitted by IRS regulations and in conformity with the plan document. SECTION 9: DEFERRED COMPENSATION The City will match dollar for dollar up to $50 per month and 1% of base salary in deferred compensation for any Teamsters covered employee who pays up to $50 and 1 % of base salary into deferred compensation through payroll deductions. For example: if an employee with a monthly salary of $4,000 puts $90 per month of the pay they earned into deferred compensation, then the City will match the amount, up to the $90 maximum, and pay $90 towards that employee's deferred compensation. 4 Page 434 SECTION 10: DENTAL INSURANCE The City shall provide a dental insurance plan for all full-time continuous salaried employees within the bargaining unit. SECTION 11: OPTICAL INSURANCE The City shall provide an optical insurance plan for all full-time continuous salaried employees within the bargaining unit. The City agrees to average the cost of optical insurance for all full-time continuous salaried employees within the bargaining unit. SECTION 12: PREMIUM ONLY PLAN UNDER SECTION 125 A. The City has implemented a Section 125 (premium only plan) that allows pre-tax payroll deductions for employee's contributions for health benefits. B. The City agrees to provide technical assistance (such as automatic payroll deduction, etc.) in the event employees within the bargaining unit decide to expand this benefit from a "premium only plan" to a "flexible spending account" provided that those participating pay all costs incurred in expanding and maintaining this program. SECTION 13: BEREAVEMENT LEAVE When a death occurs in the family of a full-time employee, the employee shall be granted up to 80 hours of bereavement leave with pay. A death certificate or other acceptable evidence may be required by the City Manager or designee before leave is allowed. Family members are defined as follows: employee's spouse or domestic partner, employee's parents, employee's grandparents, employee's children, employee's siblings, employee's grandchildren, employee's great-grandparents, employee's spouse or domestic partner's parents, employee's spouse or domestic partner's grandparents, brother-in-law, sister-in-law, employee's spouse or domestic partner's children, employee's spouse's grandchildren, employees spouse or domestic partner's great-grandchildren, employee's spouse or domestic partner's great-grandparents, or a blood relative residing with employee. The City Manager or designee shall approve such bereavement leave. (References to domestic partner refer to registered domestic partners, as defined by California Family Code Section 297.) SECTION 14: PERSONAL LEAVE Employees within the bargaining unit can use up to 40 hours of accrued sick leave, vacation, administrative leave or holiday time as personal leave. These 40 hours can be used incrementally (i.e., 1 hour, 1/2 hour) throughout the fiscal year. Use of this time is for situation s requiring the employee's attention and addressing work -life balance issues. Personal Leave needs to be cleared with their supervisor when using this time. Personal leave can be taken after six months service. SECTION 15: VACATION All full-time employees within the bargaining unit shall, with continuous service, accrue working hours of vacation monthly according to the following schedule. Vacation can be taken after six months service. a Page 435 Length of Hours Accrued Annual Hours Service Per Pay Period Accrued In Years 1 3.077 80 2 3.461 90 3 3.846 100 4 4.230 110 5 4.615 120 6-8 5.000 130 9 5.384 140 10 5.769 150 11-13 6.153 160 14 6.538 170 15+ 6.923 180 SECTION 16: VACATION CAP Employees will be cashed out of vacation balances in excess of 1040 hours as follows: A. In the first year of the MOU, as this new cap is implemented, existing employees who at the end of the calendar year have vacation hours accrued that exceed 1040 hours will make an irrevocable decision before the end of the 2019 calendar year as to whether they want the overage distributed via cash or deferred compensation, or if they will maintain their current accrued vacation hours in excess of 1040 in a separate one-time bank, which will be treated as any other vacation. If the employee selects payment or distribution, the payment or distribution will occur in April of 2020. B. Beginning in 2020, any hours accrued over 1040 hours as of the end of each calendar year will be cashed out via check or deferred compensation. Employees will make an irrevocable decision by the end of the calendar year as to the cash out method, and the payment or distribution will occur in April of the following calendar year. SECTION 17: VACATION BUYBACK Annually, at the employee's written request, the City will "buy back" the total cash value of up to 160 hours of previously earned vacation leave. This buyback shall occur twice annually, in April and November. Employees must maintain a minimum of 40 hours of accrued vacation subsequent to any payment of vacation buy back time. Employees who wish to sellback vacation must request payment of not less than 20 hours and not more than 160 hours in a calendar year. SECTION 18: SICK LEAVE All full-time employees shall, with continuous service, accrue 120 hours of sick leave annually. Sick leave accrual (10 hours/month), begins on the first day of employment and can be taken after ninety (90) days if service. A. Personal Sick Leave Employees can use sick leave for personal illness, injury, a health-related reason (such as the diagnosis, care of treatment of a health condition), or preventive care. 0 Page 436 B. Family Sick Leave Employees can use sick leave for the illness or injury of a health-related reason (such as a diagnosis, care or treatment of a health condition), or preventive care of a qualified family member. For the purpose of Family Sick Leave, a qualified member means the employee's child (includes any age or dependency status, or for whom the employee is a legal ward or stands in loco parentis), parent (includes person who stood in loco parentis of the employee as a child, parent -in-law, spouse, registered domestic partner, grandparent, grandparent -in-law, great-grandparent, great -grandparent -in-law, grandchild, great- grandchild, or sibling. C. Other Statutory Use Sick Leave can be used to cover an absence for an employee who is victim of domestic violence, sexual assault or stalking to: (a) Obtain or attempt to obtain a temporary restraining order or other court assistance to help ensure the health, safety, or welfare of the employee or their child(ren). (b) Obtain medical attention or psychological counseling; services form a shelter; program or crisis center; or participate in safety planning or other actions to increase safety. SECTION 19: SICK LEAVE BUYBACK Employees within the bargaining unit who terminate their city employment after 5 years of continuous service can sell 120 hours back to the City. SECTION 20: HOLIDAYS The City Offices shall observe the following fourteen (14) holidays. All full-time continuous salaried employees shall be compensated at their regular rate for these days. (') July 4 (2) First Monday of September (3) November 11 (4) Fourth Thursday of November (1) Day Following Thanksgiving (6) December 24 (7) December 25 {e� January 1 c9' Third Monday of January (10) Third Monday of February 01) Last Monday of May Independence Day Labor Day Veteran's Day Thanksgiving Day Floater Day preceding Christmas (Floater) Christmas Day New Year's Day Martin Luther King's Birthday President's Day Memorial Day (12-14) Three discretionary days may be taken by employee at his/her convenience after six months service subject to approval of the department head. Days may not be carried over from one fiscal year to the next. Whenever a holiday falls on a Sunday, the following Monday shall be observed as a holiday. Whenever a holiday falls on a Friday or Saturday, the preceding Thursday shall be rl Page 437 observed as the holiday. When a holiday combination occurs (Thanksgiving, Christmas, etc.) where two consecutive days are holidays and it would result in the City Hall being open to serve the public only 2 days during the week, only one of the holidays will be observed and the other holiday will become a floating holiday. For example, for Thanksgiving, Thursday will be observed as the regular holiday; however, Friday will become a floating holiday to be used at a later date. For Christmas, Wednesday will be observed as the regular holiday; however, Tuesday (the day preceding Christmas) will become a floating holiday to be used at a later date. In the instance of Thanksgiving, Christmas, or New Year's, employees will have until June 30 to use those floating holidays accrued between Thanksgiving and New Year's. Also, those days will not accrue as floating holidays until the actual holiday has occurred. Each year the City will designate which days will be observed and which are floating holidays. Employees within the bargaining unit who are eligible to bank a holiday have until June 30 (end of fiscal year) to use the banked holiday earned from July 1 through April 30. Any holiday banked in May and June, employees have until September 30 to use the banked holiday. SECTION 21: HOLIDAY TIME The City agrees that employees within the bargaining unit who are assigned to work on a holiday, whether or not their regular shift assignment requires they work that day, are eligible for pay at time and on -half for working that day. This time and one-half may be taken as compensation or put in a compensatory time off bank, (in effect, compensating at double time and one-half). That rate of compensation is tallied as follows: the ten (10) hours compensation for the holiday, plus compensation at time and one-half for the hours actually worked. This payment at time and one- half abrogates the employee's right to that holiday. SECTION 22: PREMIUM HOLIDAY COMPENSATION Bargaining unit employees required as part of the regular work assignment to work on Christmas Day, New Year's Day, Independence Day or Thanksgiving Day, are allowed to observe the holiday on another day. Additionally, these employees who work on the aforementioned designated holidays may select to receive compensation on that holiday at time and one-half for the ten hour shift or take a second holiday as time off at a later date. SECTION 23: HOLIDAY FACILITY CLOSURE City facilities will observe a holiday closure beginning Tuesday, December 24, 2019 through Wednesday, January 1, 2020. In 2020, City facilities will observe a holiday closure beginning Thursday, December 24, 2020, through Friday, January 1, 2021. During the term of this MOU, there will be Holiday Facility closures, and certain City facilities may close in conjunction with the Christmas and New Year's holidays. Closure dates for City facilities shall be determined by the City in order to balance the impact on public services. The City will strive to provide a schedule on Holiday Facility closures at least six months or more in advance of the closure. During a holiday closure, affected represented employees may take paid leave from holiday, compensatory time, vacation accruals, or use unpaid leave. When holiday closures are implemented by the City, Section 20's provision regarding consecutive holidays shall not apply. SECTION 24: NATAL AND ADOPTION LEAVE WITHOUT PAY A. With Pay 0 Page 438 Employees within the bargaining unit are granted up to 80 hours of natal and adoption leave with pay for the birth or adoption of a child, however, use of the 80 paid hours does not extend any time charged under FMLA or CFRA. Any paid time required beyond this initial 80 hours must be charged to sick leave, vacation, compensatory or floating holiday time. B. Without Pay The City shall provide employees within the bargaining unit up to four months natal and adoption leave for the birth or adoption of a child including the paid leave as outlined above; such leave shall be pursuant to the provisions of the California Pregnancy Disability Act ("PDA"; California Government Code Section12945), if applicable. The City's PDA policy is incorporated herein by reference. Employees on this leave of absence with out pay beyond the four-month period will be responsible for the payment of medical, dental and optical premiums to keep the coverage in force during the leave of absence. SECTION 25: WORKERS COMPENSATION LEAVE Any employee within the bargaining unit covered herein who is receiving disability payments under the "Workers Compensation Act of California" for on-the-job injuries sustained while engaged in the performance of duties of any such City position, shall receive from the City during the first three months of such disability absence, payments in an amount equal to the difference between the disability payments received under Workers Compensation Act and employee's full salary. Such payments by the City should be made without any deduction from accrued sick leave benefits. The City's obligation for such payments shall commence on the first (1") day of such disability absence. In the event the employee's disability absence should exceed three months, an employee shall be allowed to supplement the Workers Compensation benefit received under State law with available accrued sick leave, accrued vacation leave or accrued compensatory time. The total number of leave hours, along with the Workers Compensation benefit, shall not exceed the employee's base pay for each day of the leave. For this purpose, accrued leave hours can only be used in one-hour increments. SECTION 26: MILITARY LEAVE Employees within the bargaining unit required to serve military leave will be compensated pursuant to the Military and Veterans Code. Finance may require military pay information in order to calculate a qualified employee's pay. SECTION 27: MILITARY SERVICE BUY BACK Employees within the bargaining unit have the option for military service buy back at the employee's expense. �*X8� i NU, Fq�xelyl4.1 i hlil= A. Maintenance BarQainin4 Unit The City agrees that employees within the bargaining unit who are, due to health and safety reasons, sent home to rest and to be available to work additional hours as a result of a storm or impending emergency situation and are not subsequently recalled to work, 9 Page 439 will be compensated for the hours not worked in that shift, due to them having been sent home, to bring the total hours to 10 worked in that shift. Employees within the bargaining unit who are subsequently recalled to work the storm or emergency situation will work no more than 12 consecutive hours, due to health and safety reasons. Any hours worked in excess of 10 in that 12 -hour shift will be paid at time and one-half, regardless of the total number of compensated hours for that week. Employees within the bargaining unit, who have already worked forty (40) hours in a work week, may request time off in order to avoid payment of overtime. It is at the discretion of the supervisor to approve that request. B. Overtime Calculation For the purpose of overtime calculations, Vacation Leave, Holiday leave, and Camp Time shall be considered hours worked. Overtime is compensated at 1.5 times the employee's Fair Labor Standards Act (FLSA) regular rate of pay. Only hours worked as defined here shall be considered for the purpose of calculating the FLSA overtime pay. SECTION 29: COMPENSATORY TIME Employees may choose to earn compensatory time (comp time or CTO) in lieu of payment for overtime, if approved by a supervisor, in accordance with the following provisions: 1. HHW/Used Oil Program Comp Time: A. Employees can request and be approved for comp time for work at the HHWF facility if they code their timecard to the appropriate HHWF account number (see Finance for directions). Comp time earned for working at the HHWF must be exhausted first as the employee uses comp time. Use of this HHWF comp time must also be properly coded on the employee's time card (see Finance for directions). The maximum amount of comp time that an employee may accrue pursuant to this section is 80 hours. Employees will be paid out by the last pay period in June for all HHWF comp time unused as of June 1 of each year; they will be paid out by the last pay period in December for all HHWF camp time unused as of December 1. No comp time pursuant to this section may be accrued in December of any calendar year. B. Employees working at the HHW and being paid out of the Used Oil Recycling Program overtime account can only receive overtime payments for that work. 2. All other Comp Time: An employee that works overtime between January 1 — November 30 of each calendar year may decide to accrue compensatory time off (CTO) at 1.5 times the number of overtime hours worked instead of receiving immediate payment for overtime worked. The maximum CTO that an employee may accrue is 150 hours. Once an employee reaches that accrual cap, all additional overtime worked in that calendar year shall be paid. Employees may use CTO as time off during the calendar year, subject to supervisor approval. Supervisors shall not unreasonably withhold approval for use of accrued CTO, and the need to replace the employee using CTO with another employee on overtime shall not be the basis for denying Page 440 a requested use of CTO. Any CTO that is earned between January 1 -November 30 of a calendar year that is not used as time off before November 30, minus any comp time the employee plans to use during the holiday closure dates in that same year, shall be cashed out with the last paycheck distributed in the calendar year. Overtime worked during December of a calendar year shall not be eligible for CTO. SECTION 30: ON CALL PAY On call assignments and requirements for employees assigned to being on call will be determined by the Department Head or designee(s). Employees within the bargaining unit required to be on call shall be compensated at the rate of $275.00 per week. On Call employees who field calls, dispatch other employees, or do other work directly related to being on call should report hours worked to the closest 1/4 hour on their timecard. SECTION 31: CALL BACK PAY (non-exempt) A. if an employee is required to be called back to work after completing his or her normal shift or after having left City premises or the employee's work location, the employee shall be compensated at the appropriate rate for each hour worked on call back with a minimum of two (2) hours call back compensation at the appropriate rate, regardless of whether the employee actually works less than two (2) hours. This provision shall be applicable to employees although the employee's regular work week is not completed but shall not apply to employees who are continuing on duty for their normal work shift. The time starts when the call back call is received by the employee. Employees must arrive at the worksite and perform the work required in order to receive call back pay. B. When an employee is called on his/her day off or after hours for work purposes, the employee shall be compensated at the overtime rate or in comp time for the actual time worked, rounded to the nearest quarter hour (.25). SECTION 32: ACTING PAY/OUT OF CLASS PAY Acting Pay/Out of Class Pay will take effect for Teamsters bargaining unit employees who assume responsibilities of a higher level classification after 120 working hours at the higher level classification within a 30 calendar day period. SECTION 33: BILINGUAL PAY Employees within the bargaining unit who qualify for bilingual pay will be provided $50.00 per month. SECTION 34: SAFETY FOOTWEAR AND UNIFORMS The City will provide up to $355.00 annually toward the purchase and/or replacement of safety footwear as needed, at a City designated vendor for employees required to wear safety footwear in the performance of their job duties. The $355.00 shall also be available to purchase footwear related accessories including laces, socks, orthotics, or sole inserts. There shall be no change in the current voucher method of funding these footwear items/accessories. The City may provide uniforms (including shirts) and/or maintenance of uniforms for all positions covered under this MOU. 11 Page 441 The City reports CaIPERS on an annual basis, the actual value of compensation paid or the monetary value for the purchase, rental and/or maintenance of required clothing for Teamsters covered CalPERS' Classic Members. The parties analyzed the value and determined it shall not exceed $710.00 per fiscal year. The parties agree that to the extent permitted by law, this is special compensation and shall be reported as such pursuant to Title 2CCR, Section 571(a)(5) Statutory Items. The parties also agree that the City has no additional obligation or costs should CalPERS, the State or the IRS determine otherwise. SECTION 35: RETIREMENT BENEFIT Unit members who do not meet the definition of "new member:' under the California Public Employees' Pension Reform Act of 2013 (PEPRA) (those unit members shall be referred to as "classic members") are enrolled in either the CaIPERS retirement plan commonly referred to as the 2.5% at age 55 retirement plan ('Tier 1" and "Tier 2"), or in the 2% at age 55 retirement plan ('Tier 3") and shall be provided the benefits as described below: A. Tier 1 — Employees Hired before September 1. 2010 §21354.4 2.5% at 55 Full Formula §21574 41h Level 1959 Survivor §20042 1 Yr Final Compensation 1. Effective July 4, 2011, the City pays the normal eight percent (8%) CalPERS member contribution per resolution 11-063. 2. Effective July 11, 2016, employees shall pay five percent (5%) of their PERSable compensation towards the CaIPERS employer contribution per Resolution 15- 090. 3. Effective the first full pay period beginning in June 2019, or the first full pay period after ratification whichever is later, the City will pay three percent (3%) of the CaIPERS member contribution and employees shall continue to pay five percent (5%) of their PERSable compensation however; the employee will pay the five percent (5%) of their PERSable compensation toward the CaIPERS member contribution. The City will adopt a resolution to reflect this change prior to the effective date. B. Tier 2 — Employees Hired Between September 1, 2010 and July 3. 2011 §21354.4 2.5% at 55 Full Formula §21574 4'h Level 1959 Survivor §20042 1 Yr Final Compensation 1. Effective July 4, 2011, the City pays seven percent (7%) of the normal CaIPERS member contribution; employee pays one percentage point (1%) of the Cal PERS member contribution per Resolution 11-063. 12 Page 442 2. Effective July 11, 2016, employees shall pay four percent (4%) of their PERSable compensation towards the CalPERS employer contribution and one percent (1%) of their PERSable compensation towards the CaIPERS member contribution per Resolution 15-090. 3. Effective the first full pay period beginning in June 2019, or the first full pay period after ratification whichever is later, the City will pay three percent (3%) of the CalPERS member contribution and employees shall move their four percent (4%) PERSable compensation currently paid toward the CalPERS employer contribution to the CalPERS member contribution for a total of five percent (5%) of their PERSable compensation toward the CaIPERS member contribution. The City will adopt a resolution to reflect this change prior to the effective date. C. Tier 3 — Employees Hired on or after July 4, 2011 §21354 2% @ 55 Full Formula §21574 411 Level 1959 Survivor §20037 3 Yr Final Compensation 1. Effective July 4, 2011, the City pays six percent (6%) of the normal CalPERS member contribution; employee pays one percentage point (1%) of the CaIPERS member contribution per Resolution 11-063. 2. Effective July 11, 2016, employees shall pay four percent (4%) of their PERSable compensation towards the CalPERS employer contribution for a total of one percent (1%) of their PERSable compensation towards the CalPERS member contribution and four percent (4%) of the CalPERS employer contribution per Resolution 15-090. 3. Effective the first full pay period beginning June 2019, or the first full pay period after ratification whichever is later, the City will pay two percent (2%) of the CalPERS member contribution and employees shall move their four percent (4%) PERSable compensation currently paid toward the CalPERS employer contribution to the CalPERS member contribution for a total of five percent (5%) of their PERSable compensation toward the CalPERS member contribution. The City will adopt a resolution to reflect this change prior to the effective date. D. It is understood that all contributions paid by the employee as described in Parts A through C above shall be calculated based upon the full base salary of the employee, plus any additional PERSable compensation, and any Employer Paid Member Contributions (EPMC). E. The City pays EPMC for the various `Tiers" as outlined above and reports the value of EPMC payments as special compensation. The parties agree that to the extent permitted by law, this is special compensation and shall be reported as such pursuant to Title 2 CCR, Section 571(a)(1)(F) as Value of Employer -Paid Member Contributions. The parties also agree that the City has no additional obligation or costs should CalPERS, the State or the IRS determine otherwise. Page 443 The City adopted a resolution providing that all employee CaIPERS contributions shall be deducted on a pre-tax basis to the extent permitted by law or IRS regulation. All employee payments of the employer share are done pursuant to Government Code Section 20516(f). F. There shall be no sunset date to any provision in Section 35. G. The California Public Employees' Pension Reform Act of 2013 (PEPRA) — As it may from time to time exist, the PEPRA shall in its entirety be given full force and effect. Any provision in this MOU which contradicts any provision of the PEPRA shall be deemed null and void, with the contrary PEPRA provision(s) being given full force and effect. Therefore, no provision of PEPRA shall be deemed to impair any provision of this MOU. PEPRA includes, but is not limited to, the provisions described below: Unit members hired on and after January 1, 2013, deemed to be a "new member" as defined in Government Code §7522.04, shall individually pay an initial Member CalPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said "new member" is enrolled, rounded to the nearest quarter of 1 % or the current contribution rate of similarly situated employees, whichever is greater. Unit members who are "new members" and miscellaneous employees on and after January 1, 2013, shall be enrolled in the 2% @62 retirement formula (Govt. Code §7522.20). Unit members who are "new members" on and after January 1, 2013 shall have "final compensation" measured by the highest average annual "pensionable compensation" earned by the member during a period of at least 36 consecutive months (Section 7522.32), and their retirement benefits shall be calculated based on "pensionable compensation" (Section 7522.10) rather than "compensation earnable" (Section 20636). H. In addition, the City has adopted the PARS Retirement Enhancement Plan generally described as .5% (one-half percent) at 55 or at 60, depending upon the employee's hire date, for all miscellaneous employees hired on or prior to December 31, 2012. To be eligible, employees must be at least age 56, have ten (10) years of full-time continuous service and retire from the City. This benefit will be paid to qualified retirees in addition to any CalPERS benefits to which they are entitled. I. Employer Paid Member Contribution (EPMC) 1. The effective date of this benefit shall be July 4, 2011 and shall apply to all miscellaneous employees. This benefit shall consist of paying 8% of the normal contributions as EPMC, and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4)) as additional compensation for employees hired prior to September 1, 2010. This benefit shall consist of paying 7% of the normal contributions as EPMC, and reporting the same percent (value) of compensation earnable (excluding Government Code Section 2063(c)(4)) as additional compensation for employees hired on or after September 1, 2010. 14 Page 444 This benefit shall consist of paying 6% of the normal contributions as EPMC, and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4)) as additional compensation for employees hired on or after July 4, 2011. Payment of EPMC and reporting the value of EPMC on compensation earnable is on pay rate and special compensation except special compensation delineated in Government Code Section 20636(c)(4)) which is the monetary value of EPMC on compensation earnable. 2. Effective the first full pay period in June 2019: This benefit shall consist of paying 3% of the normal contributions as EPMC and reporting the same percent (value) of compensation earnable {excluding Government Code Section 20636(c)(4)) as additional compensation for employees hired prior to September 1, 2010. This benefit shall consist of paying 3% of the normal contributions as EPMC and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4)) as additional compensation for employees hired prior to September 1, 2010 and before July 4, 2011. This benefit shall consist of paying 2% of the normal contributions as EPMC and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4)) as additional compensation for employees hired on or after July 4, 2011. SECTION 36: TUITION REIMBURSEMENT FOR APPROVED COLLEGE AND UNIVERSITY COURSES Reimbursements by the City of the following enumerated college and/or university course expenses shall not exceed two thousand three hundred dollars ($2,300.00) during any fiscal year. Eligibility for said reimbursement in an amount not to exceed $2,300.00 in any one fiscal year shall be contingent upon a determination by the employee's department head or his designee that all the following conditions precedent exists: A. Expenses shall be incurred for coursework undertaken at a college or university that is licensed/accredited by one of the six regional accreditors involved in higher education accreditation in the United States. B. The applicant for reimbursement shall represent to the Human Resources Department documentation prepared by the accredited/licensed college or university which evidences the applicant's receipt of a grade "C" or "pass" in a pass/fail class. As regards each class for which reimbursement is sought (where an employee is simultaneously enrolled in multiple approved classes and does not receipt a "C" or "pass" in any one or more of such classes, the amount of expenses subject to City's reimbursement shall be reduced and/or as appropriate, pro -rated to reflect no reimbursement being made for expenses related to classes where the minimal grade was not received). Page 445 C. Eligibility for reimbursement for said expenses shall be confined to either: 1) those courses that in and of themselves consist of curriculum which is predominately related to the development of skills reasonably anticipated by the City to enhance the applicant's job performance (by means of a non-inclusive example only, art classes would not qualify for reimbursement); or 2) where the employee has declared a major that is job-related as set forth in this section C, to those classes which must be completed as a condition precedent to successful completion of the course of study in the selected major. D. Eligibility for reimbursement upon completion of coursework shall be predicated upon the Employee's department head or his designee, making a written determination prior to the affected employee's enrollment in the course(s) for which reimbursement is later sought, that the coursework is offered by an accredited college or university and that the above- described job nexus does exist. The determination of the Department Head or his designee in such regards shall be final. E. The costs which shall be subject to reimbursement are limited to the following: 1) tuition; 2) books; 3) supplies; 4) parking; and 5) laboratory. In addition to all other conditions precedent to reimbursement set forth in this section, prior to reimbursement being approved, written receipts shall be provided to the Personnel Department and shall evidence each expenditure for which reimbursement is sought. SECTION 37: ENCOURAGING PROFESSIONAL DEVELOPMENT Promotions are movements to a different classification with a higher pay range. Bargaining unit employees are encouraged to seek regular performance feedback from their direct supervisors and other Department leadership for professional development and in order to prepare to compete for future promotional opportunities. If a member applies for a promotion to a bargaining unit position and is not selected for an interview, or has an interview but is not selected for the job, the employee is encouraged to request feedback from their supervisor as to the reasons why they were not selected. The supervisor will work with other Department personnel and/or Human Resources to provide a response to the requesting employee within 30 days of the request. Bargaining unit employees are encouraged to register on the City's employment portal to be informed of promotional opportunities by email, and to check their City email account regularly for information regarding promotional opportunities. SECTION 38: REQUIRED CERTIFICATIONS AND RECERTIFICATIONS The City will pay for the cost of any required certifications or recertifications required of employees to maintain their positions. Required certifications must be outlined in an employee's classification specification. The Department Director, with the approval of the City Manager, can add to, but not eliminate certifications and recertifications that Departments will cover the costs for employees to maintain. Any additions by the Department Head must be applied equally to all employees in that classification. SECTION 39: 4110 WORK WEEK The City of Rancho Cucamonga City Hall operates on a 4110 work week, hours lam to bpm, Monday through Thursday. Different bargaining unit employees generally work from Gam to 16 Page 446 4:30pm with half hour lunch. Actual days and times of work vary based on the hours of operations at various facilities employees are assigned to. SECTION 40: CARPOOL PROGRAM The City has implemented a well-defined, equitable, carpool program that eliminated the previously provided time -off incentive with a financial incentive. The carpool program is open to all full-time regular employees. Participation is voluntary, and employees interested in participating shall file a Rideshare Application Agreement and comply with the requirements of the program. The financial incentive for the program is $2.10 per day for every day that the bargaining unit employee carpools. SECTION 41: USE OF BULLETIN BOARDS The City will furnish a portion of existing bulletin board space, located in bargaining unit break areas where such bulletin boards currently exist for Teamsters notices. Such space will be no less than 18" x 24" depending on available space. Bulletin boards shall only be used for the following notices: ■ Schedule Teamsters meetings, agendas and minutes ■ Information on Teamsters election and the results ■ Information regarding Teamsters social, recreational and related news bulletins ■ Reports of official business of Teamsters, including negotiations, reports of committees or the Board of Directors City equipment, materials, or supplies shall not be used for the preparation, reproduction, or distribution of notices, nor shall such notices be prepared by City employees during their regular work time. Notices that are posted, distributed or placed in an employee's City mailbox shall not be obscene, defamatory or of a political nature. All notices to be posted must be dated and signed by an authorized representative of Teamsters. SECTION 42: ACCESS TO WORK LOCATIONS The parties recognize and agree that in order to maintain good employee relations; it is necessary for Labor Relations Representatives and designated Shop Stewards of Teamsters to confer with bargaining unit employees during work hours. Therefore, Teamsters Labor Relations Representatives or Shop Stewards will be granted access to work locations during regular working hours to investigate and process grievances or appeals. Teamsters Labor Relations Representatives or Shop Stewards shall be granted access upon obtaining advance authorization from the designated management representative prior to entering a work location and after advising the City at least one business day in advance of the requested access, of the general nature of the business. The designated management representative may deny access or terminate access to work locations if, in their judgment, it is deemed that the visit would interfere with the efficiency, safety, or security of City operations. The designated management representative shall not unreasonably withhold timely access to work locations. The City shall ensure that there is at all times someone designated who shall have full authority to approve access. If a request is denied, the designated management representative shall establish a mutually agreeable time for access to the employee. Teamsters Labor Relations Representatives or Shop Stewards granted access to work locations shall limit such visits to a reasonable period of time, taking into consideration the nature of the grievance or appeal. The City shall not 17 Page 447 unreasonably interfere with Teamsters' access rights to work locations and any reasonable denial of access shall not be subject to the grievance procedure. SECTION 43: DUES DEDUCTION Teamsters membership dues and insurance premiums for plans sponsored by Teamsters, provided such plans are not intended to replace City provided health plans, shall be deducted by the City upon notification by Teamsters stating that an employee has requested that such deduction be made, and the City will stop deductions upon notification from Teamsters that an employee has requested that such deductions be ceased. Remittance of the aggregate amount of all membership dues deducted from the pay warrants of employees covered hereby shall be made to Teamsters on a regular basis consistent with the City's regular pay -periods. Teamsters shall be deducted in an amount per bi-weekly pay period authorized by the Teamsters Board of Directors. The City shall not be liable to Teamsters, employees, or any party by reason of the requirements of this Article for the remittance of any sum other than those constituting actual deductions made from employee wages earned. Teamsters shall hold the City harmless for any and all claims, demands, suits, orders, judgments or other forms of liability that may arise out of or by reason of action taken by the City under this Article. SECTION 44: NEW EMPLOYEE ORIENTATION City shall provide thirty (30) minutes at a mutually agreeable time during the employee onboarding process for a Teamsters Local 1932 representative to meet with a new Teamsters Local 1932 covered employee and present the benefits of being a member of the Union. Onboarding new employees occurs during the first working day at the start of a new pay period up to 26 times per year. The City will provide a calendar before the start of a new year. A Teamsters Local 1932 representative will have up to 30 minutes of uninterrupted time to meet with new Teamsters Local 1932 covered employees. Prior to meeting, or in no case later than the meeting time, the City will provide the name and job assignment of the new employee to the Teamsters Local 1932 representative. The City will provide designated Teamsters Local 1932 representatives with all available information about the employee as required under AB 119 within 30 days of the employee's start date and the City will provide the required information on all Teamsters Local 1932 covered employees again as required by AB 119 at least three (3) times per year. SECTION 45: USE OF CITY RESOURCES Teamsters may be granted permission to use any City facilities accessible to the general public for meeting purposes, during the regular hours such space is accessible to the public, provided space for such meetings can be made available without interfering with City needs and is otherwise not reserved by any other groups or individuals. Teamsters may also be permitted to use the City Council Chambers, during regular business hours, for Teamsters meetings, provided the City Council Chambers is not otherwise reserved. Permission to use City facilities must be obtained by Teamsters from the appropriate management representative. Teamsters shall be held fully responsible for any damages to, and the security of, any City facilities that are used by Teamsters. SECTION 46: RELEASE TIME FOR CITY UNION STEWARDS The City and Teamsters Local 1932 also agree to the following release time for City Union Stewards: 18 Page 448 a. Release of one (1) steward for up to 3 hours each month for the Unions Local Wide Stewards Meeting. b. Release of one (1) steward for a full day each month if elected to the Union's Executive Board. c. Release of up to two (2) stewards for training for up to a full day of training as Stewards no more than once a fiscal year (July to June). The release of stewards as outlined above shall be paid by the City. Release may be denied if a supervisor/manager determines the employee is needed for a crucial assignment or the need for emergency staffing condition exists. Release per this section will not be unreasonably denied. SECTION 47: RELEASE FOR ALL HANDS MEETING The Teamsters Local 1932 bargaining unit shall be allowed four (4) ninety (90) minutes per fiscal year, including travel time, during work hours for the purpose of labor negotiations with the City. Additional meetings may be requested and may be granted by the Director of Public Works. SECTION 48: DISCIPLINARY PROCEDURES A. Definition and Obiective of Discipline Discipline is the enforcement of policies, rules, regulations and/or other administrative or legal requirements designed to maintain a standard of cooperation and conduct necessary to successfully carry out the mission of the City organization. The purpose of discipline is to assist the employee in recognizing and correcting any behavior or deficiencies regarding performance. Self-discipline or self -conformity is the goal strived for by this Section. Disciplinary action of classified employees who have attained regular status, when necessary, shall be documented in such a manner as to be defensible on appeal and/or review. In all instances where disciplinary action is contemplated, the affected employee shall be afforded prior notice of the proposed disciplinary action. The employee shall have reasonable opportunity to present, in person, their review of the incident(s) resulting in the disciplinary consideration. Types of disciplinary actions applicable to regular employees in the classified service are: dismissal, disciplinary demotion, reduction in pay steps within a pay range, disciplinary suspension, written reprimand, or an appropriate combination of these disciplinary actions. The aforementioned types of disciplinary actions are defined as follows: 1. Oral Reprimand: An oral consultation between the supervisor and employee whereby the supervisor indicates to the employee that there is cause for dissatisfaction with the employee's services and that further disciplinary measures may be taken if improvement is not made. An oral reprimand may not be appealed under this rule. 2. Written Reprimand: An official notification in writing by the supervisor to the employee that there is cause for dissatisfaction with the employee's services and that further W01 Page 449 disciplinary measures may be taken if improvement is not made. A written reprimand may not be appealed under this rule. 3. Disciplinary Suspension: The temporary separation from City service of an employee without compensation. A suspension of less than four (4) days may not be appealed under this rule. 4. Reduction in Pay: The reduction of the employee's pay rate within the pay range established for the employee's class. 5. Disciplinary Demotion: The demotion of an employee from a position in one class to a position in another class having a lower maximum rate of pay. The demotion may be permanent or temporary. 6. Dismissal: The discharge of an employee from the City service. B. Disciplinary Procedures The purpose of the Disciplinary Procedures is to afford the regular employee an opportunity to present his/her view of factual situation leading to the proposed disciplinary action of suspension of four (4) or more days, reduction in pay, demotion or dismissal, and to afford appropriate administrative review of any disciplinary action which is taken. 1. Initial Notice: The employee shall be given written notice of the proposed disciplinary action by the division manager. The notice shall be delivered to the employee in person and/or mailed to the employee's last known residence by certified mail, return receipt, postage prepaid. Such notice shall include: a. The level of discipline intended to be imposed; b. The specific charges upon which the intended discipline is based; c. A summary of the facts upon which the charges are based; d. A copy of all written materials, reports or documents upon which the intended discipline is based; e. Notice of the employee's right to respond to the department head regarding the charges within five (5) calendar days from the date the notice of the proposed disciplinary action is sent or delivered to the employee, either by requesting an informal conference, by providing a written response, or both; f. Notice of the employee's right to have a representative of his or her choice at the informal conference, should he or she choose to respond orally; and g. Notice that the failure to respond at the time specified shall constitute a waiver of the right to respond prior to the imposition of discipline. 20 Page 450 2. Riaht to Respond: The employee has five (5) calendar days from the date the notice of the proposed disciplinary action is sent or delivered to the employee to review the documents, materials, charges and other evidence presented pursuant to Section 2, subsection 2 above, and to respond either orally and/or in writing to the department head. If the employee requests a conference to respond orally to the proposed disciplinary action, the conference must be scheduled at least seven (7) calendar days after the date the notice of proposed disciplinary action is sent or delivered to the employee. The conference will be an informal meeting with the department head. 3. Right to Representation: The affected employee has the right to be represented during the disciplinary procedure, at the employee's own expense. 4. Further Investigation: If the department head determines that the employee's version of the facts creates doubt as to the accuracy of the information provided, the department head will initiate a further investigation of the factual situation leading to the proposed disciplinary action. 5. Implementation of Disciplinary Action: Upon completion of the procedures set forth above, the employee shall be given written notice of the disciplinary action by the department head. The notice shall be delivered to the employee in person and/or mailed to the employee's last known residence by certified mail, return receipt, postage prepaid. Such notice shall include: a. The level of discipline, if any, to be imposed and the effective date of the discipline; b. The specific charges upon which the discipline is based; c. A summary of the facts upon which the charges are based; d. A copy of all written materials, reports or documents upon which the discipline is based; and e. A statement of the nature of the employee's right to appeal. D. Discipline Authority: Department heads shall have the power and duty to determine the need for disciplinary action and implement disciplinary actions. 1. Informal Discussion: Though not a disciplinary action, when a minoriob performance problem develops, an informal discussion shall usually occur to assist the employee in clarifying and remedying the problem. An informal discussion is designed to clarify standards, policies and procedures, and/or rules and regulations so that problems are resolved early, and the need to utilize disciplinary action may be avoided. 2. Oral or Written Reprimand: A supervisor may reprimand a subordinate for cause. When deemed appropriate, reprimands shall be in writing and be addressed to the employee. The employee will be directed to acknowledge receipt by signing the document. A signed copy shall be forwarded to the Human Resources Department for placement in the employee's file. Reprimands cannot be appealed. The employee may write a written response that must be received by the Administrative Services 21 Page 451 Department within eight (8) working days from the date the notice is sent or delivered to the employee, to be placed in the personnel file with the reprimand. 3. Suspension: A regular employee may be suspended without pay by the department head. Before the effective date for any non -emergency suspension of four (4) or more days, the employee will be furnished with written notice pursuant to Section 2 of this Rule, and be given an opportunity to respond. Suspensions of less than four (4) days cannot be appealed. The employee may write a written response which must be received by the Human Resources Department within eight (8) working days from the date the notice is sent or delivered to the employee, to be placed in the employee's personnel file along with the Notice of Suspension. 4. Reduction in Pay: A department head may reduce an employee's pay within the range. Before the effective date of said reduction, the employee shall be furnished with written notice pursuant to Section 2 of this Rule, and be given an opportunity to respond. The employee shall be assigned a new anniversary date for merit review purposes. Such date shall coincide with the effective date of the reduction action. 5. Demotion: A department head may demote an employee to a lower class for disciplinary reasons. Before the effective date of the demotion, the employee shall be furnished with written notice pursuant to Section 2 of this Rule, and be given an opportunity to respond. The demoted employee shall be assigned a new anniversary date for merit review purposes. Such date shall coincide with the effective date of the demotion. 6. Dismissal: A department head may terminate a regular employee for cause pursuant to Section 2 of this Rule. Before the effective date of the dismissal, the department head shall provide the terminated employee with a written notice pursuant to Section 2 of this Rule and give the employee an opportunity to respond. D. Emergency Situations An Emergency may be temporarily placed on administrative leave from City Services with or without pay for a period of time not to exceed time reasonably necessary to permit an investigation of a matter which may result in a disciplinary action. Any employee having supervisory authority and responsibility may initiate an emergency suspension with pay. Suspension without pay must be initiated by the department head. In the event the investigation develops in the employee's favor and no disciplinary is filed within the suspension period, the employee shall be reinstated to duty with all accrued salary and other benefits. E. Grounds for Disciplinary Action The following non-exclusive list shall constitute grounds for disciplinary action (any of them may be sufficient cause upon which to base a disciplinary action): 1. Fraud in securing employment or making a materially false statement on an application for employment or on any supporting documents furnished with or made a part of any application. 22 Page 452 2. Incompetency, such as failure to comply with a minimum standard for an employee's position for a significant period of time. 3. Neglect of duty, such as failure to perform the duties required of an employee's position. 4. Willful disobedience or insubordination; such as willful failure to carry out the direction of a supervisor or failure to conform to established orders or directions of persons in a supervisory position, insulting or demeaning the authority of a supervisor or manager. 5. Dishonesty; making any false statement, omission or misrepresentation of material facts. 6. Being under the influence of alcohol or intoxicating drugs while on duty. 7. Absence without authorized leave. B. Conviction of a crime or conduct constituting a violation of State law or Federal law that has a relationship to the employee's job. Conviction shall include a plea of guilty or no contest. 9. Discourteous treatment of the public or other City employees. 10. Improper or unauthorized use of City property. 11. Theft. 12. Violation of the rules and regulations of any department. 13. Refusal or failure to subscribe to any oath or affirmation, which is required by law in connection with City employment. 14. Any act of conduct undertaken which, either during or outside of duty hours, is of such a nature that it causes discredit to fail upon the City, and/or the employee's department or division. 15. Failure to maintain proper decorum during work hours. 16. Abuse of sick leave. 17. Inattention to duty, tardiness, indolence, carelessness or negligence in the care and handling of City property. 18. Outside employment which conflicts with the employee's position and is not specifically authorized by the appointing authority. 23 Page 453 19. Acceptance from any source of any employment a reward, gift or other form of remuneration in addition to the employee's regular compensation as a personal benefit to the employee for actions performed in the normal course of the employee's assigned duties. 20. Mishandling of public funds. 21. Excessive absenteeism or tardiness. 22. Working overtime without prior authorization; refusing to work assigned overtime. 23. Falsification of any City report or record, or of any report or record required to be completed by the employee. 24. Violation of the City or department's confidentiality policies; disclosure of confidential City information to any unauthorized person or entity. 25. Violation of the City's Policy Against Harassment, Discrimination and Retaliation. 26. Violation of any of the provisions of the Municipal Code, lawful ordinances, resolutions, or any rules, regulations or policies which may be prescribed by the City Council, City Manager, department head or supervisor. 27. Engaging in political activities precluded by State or Federal law, City Ordinance, policy or these rules. F. Records Records pertaining to disciplinary actions shall be maintained in the employee's personnel file. SECTION 49: DISCIPLINARY APPEAL PROCEDURES A. Right to Aopeal A regular full-time and for cause employee shall have the right to appeal the following disciplinary actions: 1. Suspensions without pay of four (4) or more working days. 2. Salary reduction. 3. Demotion. 4. Dismissal. 24 Page 454 A promotional probationary employee shall have the right to appeal the following disciplinary actions: suspension without pay of two (2) or more working days and dismissal. B. Method of Appeal Appeals shall be made in writing, state the grounds for the appeal, and signed by the appellant or his/her representative. Appeals shall be filed with the Administrative Services Department within eight (8) working days from the date the notice of disciplinary action is sent or delivered to the employee pursuant to Rule IX (Employee Conduct and Discipline), Section 2. Failure by the appellant or his/her representative to file the appeal within the aforementioned time period will constitute a waiver of his/her right to an appeal. C. Notice Upon the filing of an appeal, the Human Resources Department will set a date for a hearing on the appeal not less than eight (8) working days, nor more than twenty-four (24) working days, from the date of filing. However, the Human Resources Department may, at its discretion, waive such time limits if it determines that additional time is necessary. The Human Resources Department shall notify all interested parties of the date, time, and place of the hearing. D. Rules for Hearing Rules for the conduct of the hearing may be promulgated by the Personnel Officer. E. Hearing Officer Appeals shall be heard by the Personnel Officer. A decision rendered by the Personnel Officer, shall be final. F. Hearing Conduct and Representation The appellant shall appear personally, unless physically unable to do so, at the time and place of the hearing. He/she may, but need not be represented. If represented, the appellant must identify his/her representative at least three (3) working days before the hearing. The conduct and decorum of the hearing shall be under the control of the Hearing Officer. The hearing shall be closed unless the appellant requests that it be open. G. Evidence and Examination of Witnesses 1. Oral evidence shall betaken only on oath or affirmation. 2. Each parry shall have the following rights: a. To call and examine witnesses. b. To produce documentary evidence. c. To cross-examine opposing witnesses on any matter relevant to the issues even though that matter was not cover in the direct examination. 25 Page 455 d. To impeach any witness regardless of which party first called him/her to testify. e. To rebut the evidence against him/her. 3. The hearing need not be conducted according to technical rules relating to evidence and witnesses. The rules of privilege shall be effective to the extent that they otherwise are required by statute to be recognized at the hearing. Irrelevant and unduly repetitious evidence shall be excluded. H. Findings and Conclusions Written findings of fact shall be made which state as to each charge whether or not such charge is sustained and shall affirm, reverse or modify the appealed decision. The Hearing Officer's decision on the appeal shall be contained in a formal, written document, which includes the findings of fact supporting the decision. The decision shall be final and binding and such decision shall be served in person or by certified mail to the employee's last known residence, return receipt, postage prepaid mail on the employee appealing the decision, and by regular mail or in person on the department head who instituted the discipline. 1. Statute of Limitations The Hearing Officer's written findings and decision is final. There is no process for reconsideration. Pursuant to Code of Civil Procedure section 1094.6, the parties have ninety (90) days from the date of the proof of service of mailing of the written findings and decision to appeal the decision to the Superior Court in and for the County of San Bernardino. SECTION S0: GRIEVANCE PROCEDURES A. Purpose of Rule To promote improved employer-employee relations by establishing procedures on matters for which appeal or hearing is not provided by other regulations. 2. To afford employees individually a systematic means of obtaining further consideration of problems after every reasonable effort has failed to resolve them through discussions. 3. To provide that grievances shall be settled as near as possible to the point of origin. 4. To provide that grievances shall be conducted as informally as possible. B. Matters Subject to Grievance Procedure An employee shall have the right to file a grievance concerning an alleged violation, misinterpretation or misapplication of City policy, City Personnel Rules and Regulations, and/or the Memorandum of Understanding. Matters otherwise subject to the disciplinary 6 Page 456 procedure shall not be subject to the grievance procedure. In addition, the following matters are excluded from this procedure: 1. Requests for changes in wages, hours, or working conditions, including any impasse or dispute in the meet and confer process or matter within the scope of representation; 2. Requests for changes in the content of employee evaluations or performance reviews, oral or written warnings, reprimands or counseling; 3. Challenges to a reclassification, layoff, transfer, denial of reinstatement, or denial of a step or merit increase; 4. Challenges to any disciplinary action; and 5. Challenges to examinations or the appointment to positions. C. Informal Grievance Procedure Within eight (8) work days of the occurrence of the act(s) that constitutes the grievance, an employee shall discuss the grievance with his/her immediate supervisor. If, after this discussion, the employee does not believe the problem has been satisfactorily resolved, the employee shall have the right to discuss it with the supervisor's immediate superior in the administrative service, if any. Every effort shall be made to find an acceptable solution by informal means at the lowest possible level of supervision. If the employee is not in agreement with the decision reached by discussion, the employee shall then have the right to file a formal grievance in writing within five (5) working days after receiving the informal decision of the immediate supervisor. Failure of the employee to file the grievance within five (5) work days shall constitute a waiver of the grievance. Formal written grievances shall only apply to the employee affected, shall specifically identify the action being grieved, and shall include a statement of the action(s) desired by the grievant and the reasons therefore. D. Formal Grievance Procedure (Levels of Review Through Chain of Command) 1. First Level of Review: The grievance shall be presented in writing to the employee's immediate supervisor, who shall render a decision and comments in writing and return them to the employee within eight (8) working days after receipt of the grievance. If the employee does not agree with the supervisor's decision, or if no answer has been received within eight (8) working days, the employee may present the grievance, in writing, to the department head. Failure of the employee to take further action within eight (8) working days after receipt of the written decision of the supervisor, or within eight (8) working days if no decision is rendered, shall constitute a waiver of the grievance. 2. Department Review: The department head receiving the grievance of an employee or a designated representative shall discuss the grievance with the employee, the employee's representative if so desired, and with other appropriate persons. The department head shall render a decision and comments in writing and return them to the employee within eight (8) working days after receiving the grievance. if the employee does not agree with the decision reached, or if no answer has been received 27 Page 457 within eight (8) working days, the employee may present the grievance in writing to the Personnel Officer. Failure of the employee to take further action within eight (8) working days after receipt of the department head's written decision, or within eight (8) working days if no decision is rendered, shall constitute waiver of the grievance. 3. Personnel Officer: The Personnel Officer, or his/her designated representative, upon receipt of the grievance, shall discuss the grievance with the employee, and/or the employee's designated representative, and with other appropriate persons. The Personnel Officer or designee shall render a decision in writing to the employee within eight (8) working days after receiving the grievance. The decision of the Personnel Officer shall be final. E. Conduct of Grievance Procedure The time limits specified above may be extended to a definite date by mutual agreement of the employee and the reviewer concerned in writing. 2. The employee may have a representative of his or her choice present at all stages of the grievance procedure, except that no one may be represented by an employee he or she supervises, and no employee may be represented by his or her supervisor or department head. At least 48 hours prior the grievance meeting, the employee shall inform the individual hearing the grievance whether he or she will be represented at the grievance meeting and shall identify the representative. 3. EMPLOYEES SHALL BE ASSURED FREEDOM FROM REPRISAL FOR USING THE GRIEVANCE PROCEDURE. 4. The grievant may request that the informal discussion with the immediate supervisor be waived. SECTION 51: ADOPTION OF MOU This memorandum, between representatives of the City and Teamsters Local 1932, was adopted on July 17, 2019. SECTION 52: EFFECTIVE DATE The provisions of this memorandum of understanding are effective July 1, 2019 and continue for a two-year period, ending June 30, 2021. 28 Page 458 TEAMSTERS Dated 711 o // �7 Caleb Dupont Lead Maintenance Worker (� ,L Lt. a n Pincott M intenance Coordinator Eciwarc! Rue Senior Maintenance Worker aaz,1,O,1 --, S Donald Ballard Maintenance Worker Lead Maintenance Worker Steve Cadena Teamsters Representative 29 CITY Dated John R. Gillison City Manager Lori Sassoon Deputy City Manager Jeni#er Phillips Human Resources Manager Steve Berliner City Representative Page 459 DATE: TO: FROM: INITIATED BY: SUBJECT July 17, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Lori Sassoon, Deputy City Manager/Administrative Services Robert Neiuber, Human Resources Director CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE TEAMSTERS LOCAL 1932 SALARY SCHEDULES FOR FISCAL YEAR 2019/20. RECOMMENDATION: Staff recommends that the City Council adopt a resolution approving the Teamsters Local 1932 Salary Schedules for Fiscal Year 2019/20. BACKGROUND: The City Council traditionally adopts salary resolutions for those classifications employed by the City of Rancho Cucamonga. These resolutions are updated to reflect changes in salaries, additions and deletions of classifications, changes in job titles, and other terms of employment. ANALYSIS: After meeting and conferring in good faith, the City and Teamsters Local 1932 representatives successfully reached an agreement on a new two-year Memorandum of Understanding (MOU). This negotiated MOU includes a two percent (2%) cost of living adjustment effective the first full pay period in July 2019. All other Teamsters Local 1932 classifications, job titles, and other terms of employment remain the same. Staff recommends that the City Council approve the resolution approving the Teamsters Local 1932 salary schedule for fiscal year 2019/20 to include the two percent (2%) cost of living adjustment effective the first full pay period of July 2019 for job classifications employed by Public Works Maintenance employees as agreed upon in the new MOU. FISCAL IMPACT: Adjustments to the salary schedules and their fiscal impacts were considered during the new MOU negotiations. COUNCIL GOAL(S) ADDRESSED: ENHANCING PREMIER COMMUNITY STATUS The City is responsible for attracting and retaining exceptional community leaders to ensure that the City of Rancho Cucamonga continues to be a premier employer for the community. Page 460 ATTACHMENTS: Description Attachment 1 - Resolution Attachment 2- Teamsters Local 1932 Salary Schedule Page 461 RESOLUTION NO. 19- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE TEAMSTERS LOCAL 1932 SALARY SCHEDULES FOR FISCAL YEAR 2019/20. WHEREAS, the City Council of the City of Rancho Cucamonga has determined that it is necessary for the efficient operation and management of the City that policies be established prescribing salary ranges, benefits and holidays and other policies for employees of the City of Rancho Cucamonga; and WHEREAS, the City Council of the City of Rancho Cucamonga has previously adopted salary resolutions establishing salary ranges, benefits and other terms of employment for employees of the City of Rancho Cucamonga; and WHEREAS, the City Council of the City of Rancho Cucamonga recognizes that it is necessary from time to time to amend the salary resolution to accommodate changes in position titles, classifications salary ranges, benefits and other terms of employment; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho Cucamonga, California to approve the attached salary schedules for Teamsters Local 1932. PASSED, APPROVED, AND ADOPTED this 17th day of July 2019. Attachment 1 Resolution No. 19 - Page 462 Resolution No. 19 - PUBLIC WORKS MAINTENANCE EMPLOYEES Represented By THE TEAMSTERS LOCAL 1932 ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges Effective July 8, 2019 Minimum Control Point Maximum Class Title Step Amount Step Amouni Step Amount Electrician 5457 $4,598 5497 $5,613 5517 $6,203 Equipment Operator 5425 $3,920 5465 $4,786 5485 $5,288 Inventory Specialist Equipment/Mat 5389 $3,276 5429 $3,999 5449 $4,418 Lead Maintenance Worker 5429 $3,999 5469 $4,882 5489 $5,394 Lead Mechanic 5440 $4,225 5480 $5,156 5500 $5,698 Maintenance Coordinator 5452 $4,485 5492 $5,474 5512 $6,050 Maintenance Worker 5391 $3,308 5431 $4,038 5451 $4,461 Mechanic 5430 $4,019 5470 $4,906 5490 $5,421 Senior Maintenance Worker 5401 $3,477 5441 $4,245 5461 $4,691 Signal & Lighting Coordinator 5479 $5,132 5519 $6,265 5539 $6,922 Signal & Lighting Technician 5452 $4,485 5492 $5,474 5512 $6,050 Teamsters Local 1932 July 8, 2019 Page 463 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Tamara L. Layne, Finance Director Noah Daniels, Finance Manager SUBJECT: CONSIDERATION OF A THREE (3) YEAR CONTRACT WITH LANCE, SOLL & LUNGHARD, LLP FOR PROFESSIONAL AUDITING SERVICES WITH THE OPTION TO RENEW THE CONTRACT FOR TWO (2) ADDITIONAL YEARS FOR A TOTAL OF FIVE (5) YEARS IN THE TOTAL AMOUNT OF $428,607. RECOMMENDATION: It is recommended that the City Council award and execute a three (3) year contract with Lance, Soll & Lunghard, LLP (LSL) for professional auditing services with the option to renew the contract for two (2) additional years, for a total of five years in the total amount of $428,607. BACKGROUND: The Government Finance Officers Association (GFOA) has long recommended that state and local governmental entities obtain independent audits of their financial statements performed in accordance with the appropriate professional auditing standards. Properly performed audits play a vital role in the public sector by helping to preserve the integrity of the public finance functions and by maintaining citizens confidence in their elected leaders. In order to be in line with the GFOA's Best Practice for Audit Procurement, the City released its first Request for Proposal (RFP) for Professional Auditing Services in February 2014. At the conclusion of the process, LSL was selected out of ten (10) proposals to continue providing professional auditing services for the City. A three (3) year contract was awarded with the option to renew the contract for two (2) additional years. The City's contract for professional auditing services expired with the successful delivery of audit reports for the fiscal year ended June 30, 2018, in March 2019. In April 2019, City staff posted a Request for Proposal (RFP) #18/19-027 to solicit professional auditing services from qualified audit firms. ANALYSIS: Six proposals were received from qualified audit firms in response to RFP #18/19-027. With guidance from the Procurement Division, a cross -departmental evaluation committee was formed and followed a structured approach to review and evaluate the proposals compared to the mandatory elements and technical qualifications identified in the RFP. The items assessed included: the audit firm's qualifications and experience; the ability to meet work plan and timelines; quality control; and experience with engagements and other municipal agencies similar to the City. The Procurement Division compiled the ratings and indicated the highest -ranked proposal, in all categories, was from LSL. Page 464 After the proposals were ranked, the Procurement Division provided the Finance Department the consolidated ratings along with detailed cost proposals from each respondent. The highest -ranked audit firm based on the mandatory elements and technical qualification, LSL, had a total cost proposal that was comparable to the other firms. Staff requested and received a Best and Final Offer (BAFO) from LSL. There were no changes made to the technical proposal; however, there was a reduction to the cost proposal. LSL is a full-service Certified Public Accounting firm located in Brea, California. The firm's expertise is the performance of financial and compliance audits for all types of government agencies. The proposed engagement partner is Richard Kikuchi, CPA, and Quality Control Partner, Bryan Gruber, CPA. These members have decades of experience in public auditing and accounting for local government. FISCAL IMPACT: The all-inclusive fee for professional auditing services is $428,607, which is comprised of $255,017 for the three (3) fiscal years ending June 30, 2019, 2020 and 2021, and $173,590 for the two (2) optional fiscal years ending June 30, 2022 and 2023. At this time, City staff is requesting the following additional appropriations for FY 2019/20 for professional auditing services for the fiscal year ended June 30, 2019 in the total amount of $84,380: 1001001-5300 for $71,980 3281501-5300 for $6,660 1105208-5300 for $1,520 1130303-5300, 1152303-5300 and 1848303-5300, each for $700 1131303-5300, 113403-5300, 1136303-5300 and 1137303-5300, each for $530 Historically, staff has issued the purchase order (P.O.) for professional auditing services during the year to be audited as the interim fieldwork is typically completed prior to fiscal year end. For example, the P.O. for FY 2017/18 professional auditing services was issued in April 2018. However, due to the timing of the RFP, the award of the contract is occurring subsequent to fiscal year end. As such, the issuance of the P.O. must occur in FY 2019/20 even though the audit pertains to FY 2018/19, requiring an additional appropriation. The budget for audit services included in the Adopted FY 2019/20 Budget provides funding for the FY 2019/20 audit and should not be used to fund the contract for the FY 2018/19 audit. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal to ensure our premier community status by helping to preserve the integrity of the public finance functions and by maintaining citizens confidence in their elected leaders through a properly performed audit. ATTACHMENTS: Description Attachment 1 - Professional Services Agreement Page 465 Attachment 1 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made and entered into this 17th day of July, 2019, by and between the City of Rancho Cucamonga, a municipal corporation ("City") and Lance, Soll & Lunghard, LLP, a Limited -Liability Partnership ("Consultant"). RECITALS A. City has heretofore issued its request for proposals to perform the following professional services: Professional Auditing Services ("the Project"). B. Consultant has submitted a proposal to perform the professional services described in Recital "A", above, necessary to complete the Project. C. City desires to engage Consultant to complete the Project in the manner set forth and more fully described herein. D. Consultant represents that it is fully qualified and licensed under the laws of the State of California to perform the services contemplated by this Agreement in a good and professional manner. AGREEMENT NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. 1.1 Scope and Level of Services. Subject to the terms and conditions set forth in this Agreement, City hereby engages Consultant to perform all technical and professional services described in Recitals "A" and `B" above, including, but not limited to professional auditing services for the fiscal years June 30, 2019, 2020 and 2021, with options to renew for fiscal years June 30, 2022 and 2023, all as more fully set forth in the Consultant's proposal, dated May 23, 2019 and the Best and Final Offer dated June 26, 2019 and entitled "Scope of Work", attached hereto as Exhibit "A", and incorporated by reference herein. The nature, scope, and level of the services required to be performed by Consultant are set forth in the Scope of Work and are referred to herein as "the Services." In the event of any inconsistencies between the Scope of Work and this Agreement, the terms and provisions of this Agreement shall control. 1.2 Revisions to Scope of Work. Upon request of the City, the Consultant will promptly meet with City staff to discuss any revisions to the Project PSA with Professional Liability Insurance (non -design) Last Revised: 10/02/13 Vendor Initials Page 1 Page 466 desired by the City. Consultant agrees that the Scope of Work may be amended based upon said meetings, and, by amendment to this Agreement, the parties may agree on a revision or revisions to Consultant's compensation based thereon. A revision pursuant to this Section that does not increase the total cost payable to Consultant by more than ten percent (10%) of the total compensation specified in Section 3, may be approved in writing by City's City Manager without amendment. 1.3 Time for Performance. Consultant shall perform all services under this Agreement in a timely, regular basis consistent with industry standards for professional skill and care, and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in a "Schedule of Performance", if such Schedule is attached hereto as Exhibit `B". 1.4 Standard of Care. As a material inducement to City to enter into this Agreement, Consultant hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Consultant hereby covenants that it shall follow the customary professional standards in performing the Services. 1.5 Familiarity with Services. By executing this Agreement, Consultant represents that, to the extent required by the standard of practice, Consultant (a) has investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. Consultant represents that Consultant, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Consultant discover any latent or unknown conditions, which will materially affect the performance of services, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the City Representative. 2. Term of Agreement. The term of this Agreement shall be 3 year(s) and shall become effective as of the date of the mutual execution by way of both parties signature (the "Effective Date"). No work shall be conducted; service or goods will not be provided until this Agreement has been executed and requirements have been fulfilled. Parties to this Agreement shall have the option to renew in 2 year(s) increments to a total of 5 years, unless sooner terminated as provided in Section 14 herein. Options to renew are contingent upon the City Manager's approval, subject to pricing review, and in accordance to all Terms and Conditions stated herein unless otherwise provided in writing by the City. 3. Compensation. PSA with Professional Liability Insurance (non -design) Last Revised: 10/02/13 Vendor Initials Page 2 Page 467 3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A, provided, however, that full, total and complete amount payable to Consultant shall not exceed $255,017 (Two Hundred Fifty -Five Thousand Seventeen Dollars) for fiscal years June 30, 2019, 2020 and 2021, with options to renew for an additional $86,430 (Eighty -Six Thousand Four Hundred Thirty Dollars) for fiscal year June 30, 2022 and $87,160 (Eighty -Seven Thousand One Hundred Sixty Dollars) for fiscal year June 30, 2023, for a total of $428,607 (Four Hundred Twenty -Eight Thousand Six Hundred Seven Dollars), including all out of pocket expenses, unless additional compensation is approved by the City Manager or City Council. City shall not withhold any federal, state or other taxes, or other deductions. However, City shall withhold not more than ten percent (10%) of any invoice amount pending receipt of any deliverables reflected in such invoice. Under no circumstance shall Consultant be entitled to compensation for services not yet satisfactorily performed. The parties further agree that compensation may be adjusted in accordance with Section 1.2 to reflect subsequent changes to the Scope of Services. City shall compensate Consultant for any authorized extra services as set forth in Exhibit A. 4. Method of Payment. 4.1 Invoices. Consultant shall submit to City monthly invoices for the Services performed pursuant to this Agreement. The invoices shall describe in detail the Services rendered during the period and shall separately describe any authorized extra services. Any invoice claiming compensation for extra services shall include appropriate documentation of prior authorization of such services. All invoices shall be remitted to the City of Rancho Cucamonga, California. 4.2 City shall review such invoices and notify Consultant in writing within ten (10) business days of any disputed amounts. 4.3 City shall pay all undisputed portions of the invoice within thirty (30) calendar days after receipt of the invoice up to the not -to -exceed amounts set forth in Section 3. 4.4 All records, invoices, time cards, cost control sheets and other records maintained by Consultant relating to services hereunder shall be available for review and audit by the City. 5. Representatives. 5.1 City Representative. For the purposes of this Agreement, the contract administrator and City's representative shall be Tamara L. Layne, Finance Director, or such other person as designated in writing by the City ("City Representative"). It shall be Consultant's responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and Consultant shall refer any decisions that must be made by City to the City Representative. PSA with Professional Liability Insurance (non -design) Last Revised: 10102113 Vendor Initials Page 3 Page 468 Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. 5.2 Consultant Representative. For the purposes of this Agreement, Richard Kikuchi, CPA, Partner is hereby designated as the principal and representative of Consultant authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith ("Consultant's Representative"). It is expressly understood that the experience, knowledge, capability and reputation of the Consultant's Representative were a substantial inducement for City to enter into this Agreement. Therefore, the Consultant's Representative shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. Consultant may not change the Responsible Principal without the prior written approval of City. 6. Consultant's Personnel. 6.1 All Services shall be performed by Consultant or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City business license as required by the City's Municipal Code. 6.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 1.4. 6.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits, and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 6.4 Consultant shall indemnify, defend and hold harmless City and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant's violations of personnel practices and/or any violation of the California Labor Code. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Ownership of Work Product. PSA with Professional Liability Insurance (non -design) Last Revised: 10/02/13 Vendor Initials Page 4 Page 469 7.1 Ownership. All documents, ideas, concepts, electronic files, drawings, photographs and any and all other writings, including drafts thereof, prepared, created or provided by Consultant in the course of performing the Services, including any and all intellectual and proprietary rights arising from the creation of the same (collectively, "Work Product"), are considered to be "works made for hire" for the benefit of the City. Upon payment being made, and provided Consultant is not in breach of this Agreement, all Work Product shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Consultant under this Agreement shall, upon request, be made available to City. None of the Work Product shall be the subject of any common law or statutory copyright or copyright application by Consultant. In the event of the return of any of the Work Product to Consultant or its representative, Consultant shall be responsible for its safe return to City. Under no circumstances shall Consultant fail to deliver any draft or final designs, plans, drawings, reports or specifications to City upon written demand by City for their delivery, notwithstanding any disputes between Consultant and City concerning payment, performance of the contract, or otherwise. This covenant shall survive the termination of this Agreement. City's reuse of the Work Product for any purpose other than the Project, shall be at City's sole risk. 7.2. Assignment of Intellectual Property Interests: Upon execution of this Agreement and to the extent not otherwise conveyed to City by Section 7. 1, above, the Consultant shall be deemed to grant and assign to City, and shall require all of its subcontractors to assign to City, all ownership rights, and all common law and statutory copyrights, trademarks, and other intellectual and proprietary property rights relating to the Work Product and the Project itself, and Consultant shall disclaim and retain no rights whatsoever as to any of the Work Product, to the maximum extent permitted by law. City shall be entitled to utilize the Work Product for any and all purposes, including but not limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding and publicizing the Project or any aspect of the Project. 7.3 Title to Intellectual Property. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of the Work Product and/or materials produced under this Agreement, and that City has full legal title to and the right to reproduce any of the Work Product. Consultant shall defend, indemnify and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials, harmless from any loss, claim or liability in any way related to a claim that City's use is violating federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, software, equipment, devices or processes used or Vendor Initials PSA with Professional Liability Insurance (non -design) Page 5 Last Revised: 10102:73 Page 470 incorporated in the Services and materials produced under this Agreement. In the event City's use of any of the Work Product is held to constitute an infringement and any use thereof is enjoined, Consultant, at its expense, shall: (a) secure for City the right to continue using the Work Product by suspension of any injunction or by procuring a license or licenses for City; or (b) modify the Work Product so that it becomes non - infringing. This covenant shall survive the termination of this Agreement. 8. Status as Independent Contractor. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and to defend, indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. 9. Confidentiality. Consultant may have access to financial, accounting, statistical, and personnel data of individuals and City employees. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are confidential and shall not be disclosed by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement. This provision shall not apply to information in whatever form that is in the public domain, nor shall it restrict the Consultant from giving notices required by law or complying with an order to provide information or data when such an order is issued by a court, administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and reasonably necessary for the Consultant to defend itself from any legal action or claim. 10. Conflict of Interest. 10.1 Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant "financially interested" (as provided PSA with Professional Liability Insurance (non -design) Last Revised: 10102113 Vendor Initials Page 6 Page 471 in California Government Code § § 1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained. 10.2 Consultant further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Consultant has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift. 10.3 Consultant has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to, the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in subsection 10.1. 11. Indemnification. 11.1 Professional Services. In the connection with its professional services, the Consultant shall defend, indemnify, and hold the City, and its elected officials, officers, employees, servants, volunteers, and agents serving as independent contractors in the role of City officials, (collectively, "Indemnitees"), free and harmless with respect to any and all damages, liabilities, losses, reasonable defense costs or expenses (collectively, "Claims"), including but not limited to liability for death or injury to any person and injury to any property, to the extent the same arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant or any of its officers, employees, subcontractors, consultants, or agents in the performance of its professional services under this Agreement. Consultant shall pay all reasonable defense costs and expenses, including actual attorney's fees and experts' costs incurred in connection with such defense. 11.2 Other Indemnities. In connection with all Claims not covered by Section 11. 1, and to the maximum extent permitted by law, the Consultant shall defend, hold harmless and indemnify the Indemnitees with respect to any and all Claims including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the acts, omissions, activities or operations of Consultant or any of its officers, employees, subcontractors, subconsultants, or agents in the performance of this Agreement. Consultant shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City's choice, and shall pay all costs and expenses, including actual attorney's fees and experts' venaor inirwis PSA with Professional Liability Insurance (non -design) Page 7 Last Revised: 10/0273 Page 472 costs incurred in connection with such defense. The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this Agreement provided, however, that the Contractor shall have no obligation to indemnify for Claims arising out of the sole negligence or willful misconduct of any of the Indemnitees. 11.3 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. 11.4 Waiver of Right of Subrogation. Except as otherwise expressly provided in this Agreement, Consultant, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Consultant. 11.5 Survival. The provisions of this Section 11 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against Consultant shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision. 12. Insurance. 12.1 Liability Insurance. Consultant shall procure and maintain in full force and effect for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services hereunder by Consultant, and/or its agents, representatives, employees and subcontractors. 12.2 Minimum Scope of Insurance. Unless otherwise approved by City, coverage shall be at least as broad as: (1) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). (2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). (3) Worker's Compensation insurance as required by the State of California, and Employer's Liability Insurance. (4) Professional Liability insurance in a form approved by the City, having, at City's option, an extended reporting period of not less than three (3) years; or professional liability PSA with Professional Liability Insurance (non -design) Last Revised: 10/02;13 venaor inmais Page 8 Page 473 less than: insurance shall be maintained for a period of three (3) years after completion of the Services which shall, during the entire three (3) year period, provide protection against claims of professional negligence arising out of Consultant's performance of the Services and otherwise complying with all applicable provisions of this Section 12. The policy shall be endorsed to include contractual liability to the extent insurable. 12.3 Minimum Limits of Insurance. Consultant shall maintain limits no (1) Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. Commercial General Liability Insurance with a general aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit. (2) Automobile Liability: $2,000,000 per accident for bodily injury and property damage. (3) Employer's Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease and Workers' Compensation Insurance in the amount required by law. (4) Professional Liability: $1,000,000 per claim/aggregate. (5) The Insurance obligations under this agreement shall be the greater of (i) the Insurance coverages and limits carried by the Contractor; or (ii) the minimum insurance requirements shown in this Agreement. Any insurance proceeds in excess of the specified limits and coverage required which are applicable to a given loss, shall be available to the City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this Agreement. 12.4 Deductibles and Self -Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City and shall not reduce the limits of coverage. City reserves the right to obtain a full certified copy of any required insurance policy and endorsements. 12.5 Other Insurance Provisions. PSA with Professional Liability Insurance (non -design) Last Revised: 10102.13 Vendor Initials Page 9 Page 474 (1) The commercial general liability and automobile liability policies are to contain the following provisions on a separate additionally insured endorsement naming the City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City officials as additional insureds as respects: liability arising out of activities performed by or on behalf of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; and/or automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no limitations on the scope of protection afforded to City, its officers, officials. Mlovees, designated volunteers or agents serving as independent contractors in the role of City officials which are not also limitations apylicable to the named insured. (2) For any claims related to this Agreement, Consultant's insurance coverage shall be primary insurance as respects City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City or officials. Any insurance or self- insurance maintained by City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials shall be excess of Consultant's insurance and shall not contribute with it. (3) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (4) Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Contractor shall forthwith obtain and submit proof of substitute insurance. Should Contractor fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Contractor's sole cost and expense. (5) Each insurance policy, required by this clause shall expressly waive the insurer's right of subrogation against PSA with Professional Liability Insurance (non -design) Last Revised: 10102113 Vendor Initials Page 10 Page 475 City and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials. (6) Each policy shall be issued by an insurance company approved in writing by City, which is admitted and licensed to do business in the State of California and which is rated ANN or better according to the most recent A.M. Best Co. Rating Guide. (7) Each policy shall specify that any failure to comply with reporting or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be provided. (8) Each policy shall specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys' fees, shall be paid in addition to and shall not deplete any policy limits. (9) Contractor shall provide any and all other required insurance, endorsements, or exclusions as required by the City in any request for proposals applicable to this Agreement. 12.6 Evidence of coverage. Prior to commencing performance under this Agreement, the Consultant shall furnish the City with certificates and original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement including (1) Additional Insured Endorsement(s), (2) Worker's Compensation waiver of subrogation endorsement, and (3) General liability declarations or endorsement page listing all policy endorsements. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the City before Consultant commences performance. If performance of this Agreement shall extend beyond one year, Consultant shall provide City with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance. 12.7 Contractor agrees to include in all contracts with all subcontractors performing work pursuant to this Agreement, the same requirements and provisions of this Agreement including the indemnity and insurance requirements to the extent they apply to the scope of any such subcontractor's work. Contractor shall require its subcontractors to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City pursuant to this Agreement, and to require each of its subcontractors to include these same provisions in its contract with any sub - subcontractor. PSA with Professional Liability Insurance (non -design) Last Revised: 10/02/13 Vendor Initials Page 11 Page 476 13. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation that City might require. City shall compensate Consultant for any litigation support services in an amount to be agreed upon by the parties. 14. Termination. City shall have the right to terminate this Agreement at any time for any or no reason on not less than ten (10) days prior written notice to Consultant. In the event City exercises its right to terminate this Agreement, City shall pay Consultant for any services satisfactorily rendered prior to the effective date of the termination, provided Consultant is not then in breach of this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation. City may terminate for cause following a default remaining uncured more than five (5) business days after service of a notice to cure on the breaching party. Consultant may terminate this Agreement for cause upon giving the City ten (10) business days prior written notice for any of the following: (1) uncured breach by the City of any material term of this Agreement, including but not limited to Payment Terms; (2) material changes in the conditions under which this Agreement was entered into, coupled with the failure of the parties to reach accord on the fees and charges for any Additional Services required because of such changes. 15. Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Consultant's and City's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth in this Section, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this Section. All notices shall be addressed as follows: If to City: Tamara L. Layne, Finance Director City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 If to Consultant: Richard Kikuchi, Partner Lance, Soll & Lunghard, LLP 203 N. Brea Boulevard, Suite 203 Brea, CA 92821 16. Non -Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, Vendor Initials PSA with Professional Liability Insurance (non -design) Page 12 Last Revised: 10/02/13 Page 477 marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 17. Assignment and Subcontracting. Consultant shall not assign or transfer any interest in this Agreement or subcontract the performance of any of Consultant's obligations hereunder without City's prior written consent. Except as provided herein, any attempt by Consultant to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. 18 Compliance with Laws. Consultant shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Consultant performs the Services. CONSULTANT is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, CONSULTANT agrees to fully comply with such Prevailing Wage Laws. The applicable prevailing wage rate determinations can be found at htlp://www.dir.ca.vov dlsr/DPreWageDetermination.htm CONSULTANT shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the Project site. CONSULTANT shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs of experts. PSA with Professional Liability Insurance (non -design) Last Revised: 10102113 Vendor Initials Page 13 Page 478 21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. 22. Applicable Law and Venue. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California. Venue for any action relating to this Agreement shall be in the San Bernardino County Superior Court. 23. Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement. 24. Entire Agreement. This Agreement consists of this document, and any other documents, attachments and/or exhibits referenced herein and attached hereto, each of which is incorporated herein by such reference, and the same represents the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. Consultant Name: Lance, Soll & Lunghard, LLP By: Name Date Title By: Name Date Title (two signatures required if corporation) PSA with Professional Liability Insurance (non -design) Last Revised: 10/02/13 City of Rancho Cucamonga By: Name Date Title City of Rancho Cucamonga Name Date Title Vendor Initials Page 14 Page 479 EXHIBIT A SCOPE OF SERVICES AUDIT PROPOSAL DATED MAY 23, 2019 BEST AND FINAL OFFER DATED JUNE 26, 2019 IN ACCORDANCE WITH RFP#18/19-027 PSA with Professional Liability Insurance (non -design) Last Revised: 10/02/13 Vendor Initials Page 15 Page 480 LSL**� *0 CPAs AND ADVISORS Proposal Presented to PREPARED BY. Lance, Soil & Lunghard, LLP Certified Public Accountants 203 N. Brea Blvd., Suite 203 Brea, CA 92821 (714)672-0022 CITY OF RANCHO CUCAMONGA PROPOSAL FOR AUDITING SERVICES CONTACT PERSON: Richard Kikuchi, CPA, Partner Richard.Kikuchi(c Islcpas.com (714) 672-0022 May 23, 2019 Focused on YOU www.lslcpas.com Page 481 L SL•':: COVER LETTER LANCE, SOLL & LUNGHARD, LLP (LSL) is pleased to respond to your request for proposal for auditing services. As a leader in the field of governmental accounting and auditing, we appreciate this opportunity to present our professional qualifications. Because of our extensive city government experience, dedication to excellence, and determination to retain the brightest talent, we hope you find that LSL is the most qualified accounting firm to provide professional audit services to the City of Rancho Cucamonga. We are committed to provide the services discussed in our proposal in accordance with your timetable. This proposal is a firm and irrevocable offer valid for 60 days for the fiscal years ending June 30, 2019 through June 30, 2021, with the option to renew the contract for two additional fiscal years. For purposes of this proposal, Richard Kikuchi, Partner is authorized to make representations for our firm. I can be reached at the address below or by phone at (714) 672-0022 or through email at rlchard.kikuchi.!"lslcpas.com. Very truly yours, Richard K. Kikuchi, CPA Engagement Partner www.lslcpas.com Page 482 LS000L• _. „c AND .._..,,Uma ADDITIONAL BENEFITS TO WORKING WITH LSL In today's environment, keeping up with the numerous accounting and regulatory changes can seem unmanageable. Finance departments are facing more complexity, risk, and change than ever before, and with less resources. As the industry continues to evolve, a strategic relationship with LSL can help you better manage these changes and be more equipped for the future. Training and communication is the bridge that connects us. We offer to our clients: 1) Annual Governmental Accounting Update Annually, we hold a half-day seminar providing an update to new accounting and regulatory standards impacting local governments. The goal is to provide useful relevant information that impacts your organization. 2) Annual Onsite Client Specific Training This is tailored training for your organization on topics that are most relevant and needed for you and your team. Topics may include fraud risk management, internal controls, accounting pronouncements, governmental accounting, and CAFR preparation. 3) Focused Topic Specific Webinars and Ongoing News & Alerts These discuss important topics effecting local governments sometimes need more attention and explanation. In addition to our annual update, our webinars and news offer a short -focused approach to these critical areas. 4) Meetings with Council & Committees We believe communication is the key to a successful relationship and offer two annual meetings with your City Council or Committees. Both meetings encourage dialogue between LSL and City Council during the preliminary and concluding segments of the audit. www.lslcpas.com Page 483 LS000L• TABLE OF CONTENTS EXECUTIVESUMMARY........................................................................................................................................... EXPERIENCE............................................................................................................................................................ 9 Yearsin Business....................................................................................................................................... 10 Commitmentto Customers......................................................................................................................... 10 PendingLitigation....................................................................................................................................... 10 Date of Formation and Type of Entity......................................................................................................... 10 THIRD PARTY / SUBCONTRACTORS.................................................................................................................. 12 STAFFBIOGRAPHIES........................................................................................................................................... 14 TECHNICALPROPOSAL....................................................................................................................................... 19 License to Practice in California................................................................................................................. 20 Independence............................................................................................................................................. 20 Qualificationsand Experience.................................................................................................................... 20 Size of Firm and Size of Firm's Government Audit Staff....................................................................... 20 Locationof Offices................................................................................................................................. 20 Number and Nature of Professional Staff on the Engagement............................................................. 20 Rangeof Activities................................................................................................................................. 20 External Quality Control Reviews.......................................................................................................... 20 Desk Reviews/Disciplinary Action......................................................................................................... 20 PeerReview Report ................................................................................................................................... 21 Partner, Supervisory, and Staff Qualification and Experience................................................................... 22 SPECIFIC AUDIT APPROACH.............................................................................................................................. 31 Proposed Segmentation of the Engagement.......................................................................................... 31 Level of Staff and Number of Hours to Be Assigned to Each Segment .................................................. 32 Samplesize............................................................................................................................................. 33 Extent of Use of EDP Software............................................................................................................... 33 AanlyticalProcedures.............................................................................................................................. 33 Understanding the City's Internal Control Structure................................................................................ 33 Determining Laws and Regulations Subject to Audit Test Work............................................................. 34 DrawingAudit Sample............................................................................................................................. 34 Quality Assurance Procedures................................................................................................................ 34 IDENTIFICATION OF ANTICIPATED POTENTIAL AUDIT PROBLEMS............................................................. 34 NON -DISCLOSURE CONFLICT OF INTEREST............................................................ Attached in Separate PDF PROFESSIONAL SERVICE AGREEMENT................................................................... Attached in Separate PDF ACKNOWLEDGEMENT OF INSURANCE..................................................................... Attached in Separate PDF www.lsicpas.com Page 484 L SL•':: ADDENDUM ACKNOWLEDGEMENT.......................................................................... Attached in Separate PDF DEBARMENT AND SUSPENSION................................................................................ Attached in Separate PDF PARTICIPATION CLAUSE............................................................................................. Attached in Separate PDF SIGNATURE OF AUTHORITY....................................................................................... Attached in Separate PDF COMPANY REFERENCES............................................................................................. Attached in Separate PDF www.lslcpas.com Page 485 LS12e�:: PAs ANS EXECUTIVE SUMMARY www.lslcpas.com LS L•' . The annual services to be provided to the City of Rancho Cucamonga (City), for the fiscal years ending June 30 2019, 2020, and 2021. with options to renew for fiscal years ending June 30. 2022 and 2023 will be as follows: Perform an audit of the City's basic financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller of the United States. We will prepare the City's Comprehensive Annual Financial Report (CAFR) in full compliance with applicable GASB statements including GASB 34 and render an independent auditors' report on the basic financial statements. In addition, we will issue a report on internal control over financial reporting and on compliance and other matters based upon the audit of the City's financial statements. We will also apply limited audit procedures to Management's Discussion and Analysis (MD&A) and required supplementary information. Perform an audit of the Rancho Cucamonga Fire Protection District (District) in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller of the United States. We will prepare the financial statement of the District in full compliance with applicable GASB statements and render an independent auditors' report on the basic financial statements. We will also issue a report on internal control over financial reporting and on compliance and other matters based upon the audit of the District's financial statements. Perform a Single Audit of all federal grants received by the City in accordance with the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements of Federal Awards (Uniform Guidance) and render the appropriated audit reports including the schedule of expenditures of federal awards, footnotes, findings and questioned costs, and follow up on prior audit findings, where applicable. Perform an audit of the Air Quality Improvement Trust Fund in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller of the United States, as required by the State of California South Coast Air Quality Management District. We will prepare the Air Quality Improvement Trust Fund Financial Statements in full compliance with applicable GASB statements and render an independent auditors' report on the basic financial statements, a report on internal control over financial reporting and a report on compliance with applicable requirements and on internal control over compliance. Perform an audit of the Landscape Maintenance District 1, Street Lighting District 2 and Assessment District PD -85 in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller of the United States. We will prepare the Landscape Maintenance District 1, Street Lighting District 2 and Assessment District PD -85 Schedules of Revenues, Expenditures and Changes in Fund Balances in full compliance with applicable GASB statements and render an independent auditors' report on the schedules of revenues, expenditures and changes in fund balances, a report on internal control over financial reporting and a report on compliance with applicable requirements and on internal control over compliance www.lslcpas.com Page 487 LSL:*':: Perform an audit of the Landscape Maintenance Districts 2,4-R, 6-R, and 7 in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller of the United States. We will prepare the Landscape Maintenance Districts 2, 4-R, 6-R, and 7 Schedules of Revenues, Expenditures and Changes in Fund Balances in full compliance with applicable GASB statements and render an independent auditors' report on the schedules of revenues, expenditures and changes in fund balances, a report on internal control over financial reporting and a report on compliance with applicable requirements and on internal control over compliance. Perform a compliance audit of the Rancho Cucamonga Housing Successor Agency (Housing Successor) in accordance with SB 341 and AB 471 and render an independent auditors' report on the Housing Successor's compliance, Perform agreed-upon procedures on the GANN Limit (Appropriations Limit) of the City, the District, and the Community Facility Districts (CFDs) 88-1 and 85-1 and render a letter annually to the regarding compliance. Issue a separate management letter that includes recommendations for improvements in internal control and accounting procedures, reporting of apparent noncompliance with laws, rules, and regulations and any other material matter coming to our attention during the conduct of the audit examination. Prepare and submit the Annual State Controller's Reports for the City and the District. Our audit will be performed in accordance with auditing standards generally accepted in the United States of America, Government Auditing Standards, issued by the Comptroller of the United States and the provisions of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). All working papers and reports will be retained (at our expense) for a minimum of seven (7) years, unless we are notified in writing by the City of the need to extend that retention period. Upon written request, we will make working papers available to parties designated by the City. In addition, we will respond to the reasonable inquiries of successor auditors and allow successor auditors to review working papers relating to matters of continuing accounting significance Upon identification or indication of irregularities or illegal acts, we will make an immediate written report to the City Manager, Deputy City Manager(s), City Attorney and the Finance Director. Interim audit fieldwork will commence in May or June at the convenience of the City for one week. Year-end fieldwork will start mid-September for two weeks. A list of schedules and items needed for the audit will be provided one month in advance of fieldwork. The first day of the audit fieldwork at interim and year-end will include an entrance conference to establish liaison for the audit, discuss the work to be performed and obtain an upda*,e on the City's events since the last audit contact. Upon completion of the audit fieldwork and prior to issuing any audit reports or letters, we will schedule an exit conference with the Finance Director to discuss observations, findings and potential recommendations for improvements. Preliminary draft of the reports will be provided no later than November 1 st and will be finalized by December 11 of each year. www.lslcpas.com LSL•':: OV i S (.... Throughout the year and during the period of this engagement, we will be available for consultation on accounting and reporting matters related to new government accounting standards. We will also communicate periodically new state and national developments affecting municipal finance and reporting, standards and trends including changes in federal/state grant program accounting, and other reporting requirements. As the current auditor of the City of Rancho Cucamonga and in appreciation of our relationship with the City, we are providing a 5% discount over our prior year fee for the next audits going forward. www.lslcpas.com Page 489 LSU'a':: EXPERIENCE www.lsicpas.com Page 490 LSU's':: Years in Business Services to local governmental entities have been provided for over 89 years. This experience has led to the development of efficient procedures that provide numerous client benefits. Commitment to Customers We currently provide professional auditing services to over 100 governmental entities throughout California. Our clients have grown to understand that an audit from LSL provides them with a wealth of knowledge, confidence and value-added services. A complete listing of our current government audit clients, along with phone numbers of contact personnel and reference as to services provided, is presented on the next page. You are welcomed to contact any or all of them to get their opinion on the services we provide. For this and many other reasons, our firm has consistently been named one of the "Top Accounting Firms" in Orange County by the Orange County Business Journal, "Top Workplaces- 2016 and 2017" in Orange County by the Orange County Register. We were also on the list of CaICPA Top 150 firms in 2016. Pending Litigation There are currently no pending or on-going litigations against our firm. Date of Formation and Type of Entity Lance, Soil & Lunghard, LLP. (LSL) was started in 1929 and Is a limited liability partnership licensed by the State of California, Department of Consumer Affairs, as a Public Accounting Partnership. LSL is an independent accounting firm and is not a wholly owned subsidiary of a parent company. As a firm, we are members of the American Institute of Certified Public Accountants and the California Society of Certified Public Accountants. www.islcpas.com Page 491 LSI.:'*':: LSL's Current Listing of Government Audit Clients Agoura Hills Ms. C. Pinuelas. finance ane F 3 19 American Water Works Association Ms. S. Ramakrishnan, Asst. Exec. Director F 7 114 Banning a. on i Manager ' BI Bear Lake M. K. Enl, Director of Admin SeNces F, S 20 ti31 Burbank Ms. C. L Giraldo, Financial SeNces Dir I 8 87 "760-7706.0378 • Camarillo Ms. G. Wilson, Finance Director F, S 1 20 Canyon Lake Mr. T. Shea, Finance Director F 23 55 ' Cathedral Cil Mr. K B ersack, Fiscal Officer F,S 9 78 • Chino Hilts Ms. C. Buhaglar, Finance Director F. 5 21 909-384 2800 • Chula Vista Mr. D. Bib , Direct ororFinance F,8 1 819891-5250 Coachella Valley Association of Govemments Mr. G. Leong, Director of Adminislratlye SeNces F 3 760.348 1127 • Coachella Valley Water District Mr. G. Kiehl, Finance Director F, S, U 5 760-398.2661 • Community Development Commission of the County Mr. M. Fo0ni, Finance Director of Los Angeles F. S 2 626586-1890 • Corona Ms. K. Eden, Finance Director F, S. U 8 951-736-2315 Covered California Ms. D. Malls, CFO F. S 3 916.2284223 • Cypress Ms. D. Mullally, Asst. Finance Director F, S 1 714229$700 • Diamond Bar Ms. D. Honeywell, Finance Director F. S 8 9098397051 Dinuba Ms. M. Moreno, Admin. SeNces Director F 0 5595915900 • Dixon Ms. J. Michaels-Aliar, Finance Director F,S 3 707-678-7000 x108 • Down Mr. A. Gandh , Finance Director F,S 4 562-9047265 • EmeryAlle Ms. S. Hsieh, Finance Director F. S 14 510-596.4352 • Fullerton Mr. M. O'Kell , Finance Director F, S 7 714738-3133 • Galt Ms. C Tyson, Finance Director F 1 209-366.7150 .Georgetown Divide Public Utility District Ms. C. Cross, Management Analyst F 1 530-333-4356 Grand Terrace Ms. C. Fortune, Finance Director F 4 9098245821 Greater Los Angeles Vector Control Mr. T. Dever, District Manager F 8 582-7585501 Hidden Hills Ms. C. P la, City Clerk F 30 818.888-9281 Imperial Beach Ms. E. Cortez, Deputy CityManager F 13 619.4235617 ' Indio Mr. R. Rockwell, Assistant City Manager/Director of Finance F. S 3 760-391-4029 Inglewood Me. S. Koike, Assistant Finance Director F. S 2 310-412-8724 ' Inland Empire Utilities Agency Ms. C.Valencla, Chief Financial Officer F. S. U 3 909-993-1600 • kwindale Ms. E. Carreon, Finance Director F 21 626-430-2221 • Lake Elsinore Ms, Shannon Buckley. Finance Manager F. S 2 951.6743124 Lawndale Mr. K. Louie, Dlrector of Finance/Cit Treasurer F 3 310.973-3246 • Live Oak Mr. J. Aguilar, Finance Director F. S 2 530895-2112 • Los Alamitos Ms. M.L. Valdez, Administrative Director/Treasurer F 3 56231-3538 x222 ' Malibu Ms. Lisa Soghor, Finance Director F 14 310.456-2489 ' Manhattan Beach Mr. S. Charellan. Finance Director F 15 3105025553 • MonroHa Mr. B. Bullls. Director of Admin. SeNces F. S 17 626.9325510 Monterey One Water Me. T. Hannah, Chief Flnanclel 011icer F, U 4 8315455823 Moorpark Me. Irmina Lumbad. Finance Director F, S 1 805517-6249 ' Oceanside Ms. J. McPherson, Finance Director F, S 8 760.435-3839 ' Ontario Ms. D. Nunes, Director of Fiscal SeNces F, S 19 909395-2352 Ontario Intemational Airport Mr. N. Bottinl, Finance Director F. S 2 714595-3619 ' Palm Desert Mr. J. Espinoza, Asst. Finance Director F 2 760-346-0611 ' Palm Sp rtngs Ms. N. Paulay. Acting Finance Director F. S 6 760-3235229 ' Pasadena Mr. R. Ridle ,Controller F. S. U 3 626-7447497 ' Rancho Cucamonga Ms. T. Layne. Finance Officer F, S, U 40 909-9891851 • Redondo Beach Ma. M. Ruhland. Assistant Finance Director F. S 2 310318-0883 Rolling Hills Mr. T. Shea, Finance Director F 11 310377-1521 Rosemead Ms. P. Lieu, Flnancie Director F. S 1 626-5692146 ' San Clemente Mr J Rahn. Finance Director F 1 9493615360 San Dimas Mr M. OBrien, Finance Director F. S 56 9093948200 San Marino Mr. Josh Betta, Finance Director F 24 626-300-0700 • Santa Barbara Mr B. Samario, Finance Director F,S 7 805597-1978 ' Santa Fe Springs Mr. T. Hickey. Director of Finance and Adminlstrethe SeNces F,S 5 562-409-7522 ' Santa Monica Ms. G. Decavelles-Hughes, Finance Director F. S 3 310-4585281 Six Basins Watennaster Mr. L. Stahlhoefer, Controller F 6 949420-3030 Solon Beach Ms, M. Berkult, Finance Manager F 6 858-7202463 ' ThreeValles Water District Mr. J. Linthicum, CFO F, U 10 9098215568 ' Union Sanitary District Ms. L. Brenner, FS Coach F. U 2 510-477-7647 ' Vista Mr. M. Sylvia, Finance Director F 9 7605398170 SeNce Codes: F - Financial Audit S - Single Audit I - Internal Audit U - Utility Agency • - Participated in the GFOA Award Programs and has recened or anticipates receiving outstanding awards www.lslcpas.com Page 492 LS[2o':: THIRD-PARTY/SUBCONTRACTORS www.lslcpas.com Page 493 LS129°:: LSL has the resources to perform the services described in this proposal and will not rely on third -party or subcontractors www.lslcpas.com Page 494 LS12,*':: STAFF BIOGRAPHIES www.is[cpas.com Page 495 LS L•�:: The most critical component in the successful completion of an audit is the personnel assigned to carry out the responsibilities. We have assembled a team composed of individuals with the optimum mix of talents. The individuals assigned have experience in performing the tasks for which they are responsible, as well as familiarity with all municipal accounting operations. In addition, each has developed extensive skills in a variety of other complementary subjects through their work with clients in other industries. Thus, the experience gained on previous assignments can be applied and tailored to the unique needs of your organization. For the audit of the City of Rancho Cucamonga, the personnel assigned is as follow with the office location where each individual is based and the percentage time each will work on the audit: Richard Kikuchi, CPA Bryan S. Gruber, CPA Engagement Partner Quality Assurance Partner Frank North, CPA Kirk Hamblin, CPA Amira Khodari Assurance Senior Manager Assurance Manager Assurance Senior Biographies of key personnel who will be working directly with the City are included on the following pages and list their position with the firm, the length of time with the firm, their licenses, registrations and certifications as required by law to perform the scope of work described in this proposal, their education, their role in the engagement, their experience and their work history on similar or like projects with other municipalities . www.i ;lcpa =..com Page 496 L SL•':: RICHARD K. KIKUCHI, CPA POSITION WITH THE FIRM: Managing Partner LENGTH OF TIME WITH THE FIRM: 30 years LICENSE, REGISTRATIONS AND CERTIFICATION: Certified Public Accountant - California 1991 EDUCATION: Bachelor of Arts Degree in Business Administration with an emphasis in Accounting - California State University, Fullerton 1985. Continuing education over the last three years were 142 hours of which 64 were in governmental accounting and auditing subjects. Mr. Kikuchi has met the Governmentaf Auditing Standards requirement for governmental CPE. ROLE IN THE ENGAGEMENT: Mr. Kikuchi will be the engagement partner. He will oversee the audit and review the audit workpapers for completeness and compliance with government auditing standards. EXPERIENCE: Mr. Kikuchi has over 30 years of experience in governmental audits. He currently serves as a technical reviewer for the Government Finance Officers Association (GFOA) and the California Society of Municipal Finance Officers (CSMFO). He sat on the CSMFO Special Districts Technical Committee and teaches an Introductory Governmental Accounting course through the CSMFO Career Development Committee. Richard recently sat on the California State Board of Accountancy's Qualifications Committee, which is an advisory committee established to examine and to make recommendations for all applicants for the license of Certified Public Accountant. WORK HISTORY ON SIMIAL PROJECTS: Mr. Kikuchi is currently involved on the following major municipal engagements: City of Pasadena, City of Big Bear Lake, City of Santa Monica, City of Ontario, City of Rancho Cucamonga, City of Imperial Beach, City of Palm Desert, City of Chula Vista, City of Santa Fe Springs, City of Malibu, City of Manhattan Beach. BRYAN S. GRUBER, CPA POSITION WITH THE FIRM: Government Practice Leader and Quality Assurance Partner LENGTH OF TIME WITH THE FIRM: 15 years LICENSE, REGISTRATIONS AND CERTIFICATION: Certified Public Accountant - California 2008 EDUCATION: Bachelor of Arts Degree in Business Administration with an emphasis in Accounting - California State University, Fullerton 2004. Continuing education over the last three years were 132 hours of which 74 were in governmental accounting and auditing subjects. Mr. Gruber has met the Governmental Auditing Standards requirement for governmental CPE. ROLE IN THE ENGAGEMENT: Mr. Gruber will be the concurring partner on the engagement. He will do the quality control review of the financial statements to ensure compliance with the latest GASB pronouncements and compliance with the GFOA award requirements. He will also assist with the implementation of new GASB pronouncements. EXPERIENCE: Mr. Gruber has over 15 years of experience in governmental audits. He is a recognized expert in the field of Governmental Accounting and Auditing. He has made numerous presentations for CSMFO at the annual conference and local chapter meetings throughout the state on current accounting and auditing material. He also serves as a technical reviewer for the Government Finance Officers Association (GFOA) for over 10 years. Mr. Gruber routinely teaches current audit and accounting related material at Lance, Soil & Lunghard, LLP's training seminars, webinars, and client education workshops and training events. WORK HISTORY ON SIMIAL PROJECTS: Mr. Gruber is currently involved on the following major municipal engagements: City of Redondo Beach, City of Burbank, City of Santa Barbara, City of Emeryville, City of Oceanside, City of Palm Springs, City of Solana Beach. www.lslcpas.com Page 497 LS000L• FRANK C. NORTH, CPA POSITION WITH THE FIRM: Senior Assurance Manager LENGTH OF TIME WITH THE FIRM: 24 years LICENSE, REGISTRATIONS AND CERTIFICATION: Certified Public Accountant - California 1996 EDUCATION: Bachelor of Arts Degree in Business Administration with an emphasis in Accounting - California State University, Fullerton 1990. Continuing education over the last three years were 142 hours of which 86 were in governmental accounting and auditing subjects. Mr. North has met the Governmental Auditing Standards requirement for governmental CPE. ROLE IN THE ENGAGEMENT: Mr. North will be the senior manager on the engagement. He will supervise the audit field work, review the audit workpapers for completeness and compliance with government auditing standards, assist the audit team with technical issues and perform the review of the financial statements. EXPERIENCE: Mr. North has over 24 years of experience in governmental audits and currently serves as a technical reviewer for the Government Finance Officers Association (GFOA). WORK HISTORY ON SIMIAL PROJECTS: Mr. North is currently involved on the following major municipal engagements: City of Ontario, City of Santa Barbara, City of Irwindale, City of Palm Springs, City of Big Bear Lake, City of Rancho Cucamonga, City of Lawndale, City of Grand Terrace. KIRK T. HAMBLIN, CPA POSITION WITH THE FIRM: Assurance Manager LENGTH OF TIME WITH THE FIRM: 8 years LICENSE, REGISTRATIONS AND CERTIFICATION: Certified Public Accountant - California 2015 EDUCATION: Bachelor of Science Degree in Accounting — University of La Verne, 2010. Continuing education over the last three years were 144 hours of which 92 were in governmental accounting and auditing subjects. Mr. Hamblin has met the Governmental Auditing Standards requirement for governmental CPE. ROLE IN THE ENGAGEMENT: Mr. Hamblin will be the field manager in -charge on the engagement. He will be present on a daily basis during the audit fieldwork and will supervised a team of two to three audit staff including one audit senior. EXPERIENCE: Mr. Hamblin has over 7 years of experience in governmental audits. WORK HISTORY ON SIMIAL PROJECTS: Mr. Hamblin is currently involved on the following major municipal engagements: City of Ontario, City of Glendora, City of Palm Desert, City of Pasadena, City of Chino Hills. City of Fullerton, City of Corona, City of Cathedral City, City of San Dimas, City of Rancho Cucamonga. www.lsicpas.com Page 498 LS129°:: AMIRA KHODARI POSITION WITH THE FIRM: Assurance Senior LENGTH OF TIME WITH THE FIRM: 4 years LICENSE, REGISTRATIONS AND CERTIFICATION: Certified Public Accountant — In Progress EDUCATION: Bachelor of Science Degree in Accounting — La Sierra University, Riverside 2014. Continuing education over the last three years were 164 hours of which 112 were in governmental accounting and auditing subjects. Ms. Khodari has met the Governmental Auditing Standards requirement for governmental CPE. ROLE IN THE ENGAGEMENT: Ms. Khodari will be the field senior on the engagement. She will be present on a daily basis during the audit fieldwork and will perform fieldwork assist junior staff with filed work. EXPERIENCE: Mr. Khodari has over 4 years of experience in governmental audits. WORK HISTORY ON SIMIAL PROJECTS: Ms. Khodari is currently involved on the following major municipal engagements: City of Agoura Hills, City of Corona, City of San Marino, City of Duarte, City of Coronado, City of Downey, City of Cathedral City, City of Big Bear Lake, City of La Quinta, City of Pasadena Any changes in personnel at the in -charge level or above will be approved by the City of Rancho Cucamonga. LSL's philosophy is to provide quality audit services with minimal disruption to City staff. Our focused efforts to obtain and retain quality staff which further enabled us to provide high level of services to our clients. www.lslcpas.com Page 499 LS000L• TECHNICAL PROPOSAL www.lslcp,�s.com Page 500 LSL:*':: 1. LICENSE TO PRACTICE IN CALIFORNIA LSL is a public accounting firm licensed by the State of California, Department of Consumer Affairs, as a Public Accounting Partnership. As a firm, we are members of the American Institute of Certified Public Accountants and the California Society of Certified Public Accountants. All key staff to be assigned to this engagement are or will be licensed by the State of California to practice as Certified Public Accountants. 2. INDEPENDENCE We meet the independence requirements as defined by generally accepted auditing standards (GAAS) and U.S. General Accounting Office's Government Auditing Standards for the City of Ontario. Our partners do not own any other business organization that has in the past, or will in the future, provide services, supplies, materials or equipment to the City of Rancho Cucamonga. LSL was the Independent auditor of the City of Rancho Cucamonga for the fiscal year ending June 30, 2018 and has provided professional auditing services to the City of Rancho Cucamonga since its inception. 3. QUALIFICATIONS AND EXPERIENCE SIZE OF THE FIRM AND SIZE OF THE FIRM'S GOVERNMENTAL AUDIT STAFF Our firm has approximately 120 employees including 17 partners and professional staff of approximately 75. Governmental staff consists of four partners, two senior managers, four managers, five supervisors, four seniors, and ten semi -seniors and staff. LOCATION OF OFFICES LSL is a regional firm with offices in Brea, Santa Ana and Sacramento, California. The audit for the City of Rancho Cucamonga will be staffed from our Brea NUMBER AND NATURE OF PROFESSIONAL STAFF ON THE ENGAGEMENT For the audit of the City of Rancho Cucamonga, the personnel assigned will include an engagement partner, a concurring partner, a senior assurance manager, an assurance field manager, an assurance senior and additional two to three professional staff. All staff assigned to the audit of the City of Rancho Cucamonga will work on a full-time basis. The partners at Lance, Soil & Lunghard, LLP are routinely an integral part of the audit process and will be overseeing and supervising staff personnel in the field. Any changes in personnel at the in -charge level or above will be approved by the City of Rancho Cucamonga. LSL's philosophy is to provide quality audit services with minimal disruption to City staff. Our focused efforts to obtain and retain quality staff which further enabled us to provide high level of services to our clients. RANGE OF ACTIVITIES Our Brea office's activities cover auditing and attestation, business advisory, taxes and planning, and accounting and financial services. Our government attestation activities represent approximately 30% of the overall firm activities. As a firm, we have extensive experience with audits of municipalities, compliance with OMB Circular A-133 and the Uniform Guidance. We are familiar with nearly all federal and state grant programs typically awarded to municipalities. We have also performed engagements related to bond reporting, including issuing letters of comfort and other services. EXTERNAL QUALITY CONTROL REVIEW We have participated in the peer review program since its inception. The most recent peer review was conducted by Sikich LLP. All peer reviews covered governmental engagements. Our most recent peer review is included on the next page. location. DESK REVIEW OR FIELD REVIEW All of our Single Audit reports are desk reviewed either by the Federal cognizant agency or the State Controller's Office acting as the oversight agency. We have never had a report rejected by any of these agencies. In fact, we are highly regarded and recognized by the staff of the State Controller's Office as a firm that always submits top quality reports. www.lsicpas.com Page 501 L SL•':: 5Ski cft, 1735 Merriman Road 330.864-6661 H www.sikich.com Akron, OH 44313 Certified Public Accountants & Advisors Members of American Institute of Certified Public Accountants SYSTEM REVIEW REPORT October 26, 2016 To the Partners of Lance, Soil & Lunghard, LLP and the Peer Review Committee of the California Society of CPA's: We have reviewed the system of quality control for the accounting and auditing practice of Lance, Soil & Lunghard, LLP (the Firm) in effect for the year ended May 31, 2016. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants. As a part of our peer review, we considered reviews by regulatory entities, if applicable, in determining the nature and extent of our procedures. The Firm is responsible for designing a system of quality control and complying with it to provide the Firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Our responsibility is to express an opinion on the design of the system of quality control and the firm's compliance therewith based on our review. The nature, objectives, scope, limitations of, and the procedures performed in a System Review are described in the standards at �A�.ory/prsumma.ry. As required by the standards, engagements selected for review included engagements performed under Government Auditing Standards and audits of employee benefit plans. In our opinion, the system of quality control for the accounting and auditing practice of Lance, Soil & Lunghard, LLP in effect for the year ended May 31, 2016 has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(ies) or fail. Lance, Soil & Lunghard, LLP has received a peer review rating of pass. www.lslcpas.com Page 502 LSU1*°:: 4. PARTNER, SUPERVISORY, AND STAFF QUALIFICATIONS AND EXPERIENCE The individuals assigned have experience in performing the tasks for which they are responsible, as well as familiarity with all municipal accounting operations. In addition, each has developed extensive skills in a variety of other complementary subjects through their work with clients in other industries. Thus, the experience gained on previous assignments can be applied and tailored to the unique needs of your organization. Resumes of the key personnel assigned are included in following pages and list their governmental auditing experience, applicable continuing professional education for the past three years, and memberships in professional organizations relevant to the performance of the audit of the City of Rancho Cucamonga. CONTINUING EDUCATION As a firm policy, all professional government staff meet the requirement of 40 hours of continuing education every year, with at least 24 hours in governmental accounting and auditing in a two-year period. Our educational programs include training from CaICPA, AICPA, Government Audit Quality Center, and GFOA. www.lslcpas.com Bryan S. Gruber. CPA Concurring Partner/ Quality Assurance Partner Kirk T. Hamblin, CPA Assurance Manager Richard K. Kikuchi, CPA Engagement Partner Frank C. North, CPA Senior Assurance Manager Amira Khodari Assurance Senior Page 503 ACHIEVEMENTS L SL•�:. RICHARD K. KIKUCHI, CPA ENGAGEMENT PARTNER Richard currently serves as a technical reviewer for the Government Finance Officers Association (GFOA) and the California Society of Municipal Finance Officers (CSMFO). He sat on the CSMFO Special Districts Technical Committee and has taught an Introductory Governmental Accounting course through the CSMFO Career Development Committee. Richard recently sat on the California State Board of Accountancy's Qualifications Committee, which is an advisory committee established to examine and to make recommendations for all applicants for the license of Certified Public Accountant. LICENSE Certified Public Accountant - California 1991 CONTINUING EDUCATION Total hours were 142 in last three years of which 64 were in governmental accounting and auditing subjects. Richard has met the Governmental Auditing Standards requirement for governmental CPE. MEMBERSHIPS California Society of Certified Public Accountants (CaICPA) American Institute of Certified Public Accountants (AICPA) California Society of Municipal Finance Officers, Associate Member (CSMFO) Government Finance Officers Association, Associate Member (GFOA) EXPERIENCE Richard has over 30 years of experience in governmental audits. He is currently involved on the following major municipal engagements: City of Pasadena City of Santa Monica City of Big Bear Lake City of Irwindale City of Santa Fe Springs City of Indio City of Ontario City of Rancho Cucamonga City of Imperial Beach City of Santa Barbara City of Chula Vista City of Monrovia City of La Quinta City of Malibu City of Manhattan Beach American Water Work Association Community Development Commission Of the County of Los Angeles www.lslcpas.com Focused on YOU Page 504 L SL•':: Richard K. Kikuchi, CPA, Partner (Continued) This work entailed the preparation of the Comprehensive Annual Financial Report for those entities involved in the award programs of the California Society of Municipal Finance Officers and the Government Finance Officers Association of the United States and Canada. Richard has the responsibility for overseeing federal single audits for these clients. These audits have met the requirements of the OMB and have been desk reviewed by the State Controller's Office. EDUCATION B.A in Business Administration with an emphasis in Accounting - California State University, Fullerton 1985 www.lslcpas.com Page 505 ACHIEVEMENTS LS000L• BRYAN S. GRUBER, CPA ENGAGEMENT PARTNER Bryan has made numerous presentations for CSMFO on current accounting and auditing material. He also currently serves as a technical reviewer for the Government Finance Officers Association (GFOA). Bryan has been involved with teaching current audit and accounting related material at Lance, Soil & Lunghard, LLP's in house training seminars. He serves as firm IT Specialist for his involvement in IT related controls, data mining and analysis, and auditing software. LICENSE Certified Public Accountant - California 2008 CONTINUING EDUCATION Total hours were 132 in last three years of which 74 were in governmental accounting and auditing subjects. Bryan has met the Governmental Auditing Standards requirement for governmental CPE. MEMBERSHIPS California Society of Certified Public Accountants (CaICPA) American Institute of Certified Public Accountants (AICPA) California Society of Municipal Finance Officers, Associate Member (CSMFO) Government Finance Officers Association, Associate Member (GFOA) Association of Local Government Auditors EXPERIENCE Over fifteen years of experience in governmental audits including CAFR audits, component -unit audits and Single Audits. Bryan has also made numerous presentations to City Councils, Boards of Directors and Audit Committees. He has been involved in the following municipal engagements: Bryan has also been involved in the following engagements: City of Agoura Hills Orange County Water District City of Cathedral City Three Valleys Municipal Water District City of Burbank City of Oceanside City of Moorpark City of Palm Springs Focused City of Emeryville City of San Dimas City of Hidden Hills City of Solana Beach O YOUU City of La Quinta City of Vista Monterey One Water City of Rolling Hills www.lslcpas.com Page 506 LS0010L• Bryan S. Gruber, CPA, Partner (Continued) This work entailed: • The preparation of the Comprehensive Annual Financial Report for those entities involved in the award programs of the Government Finance Officers Association of the United States and Canada. • Review the audit of these entities provide and technical assistance throughout the year to provide the most up to date information with current GASB pronouncement. • Present the overall audit results to audit committees or other Board Members. EDUCATION Bachelor of Arts Degree in Business Administration with an emphasis in Accounting — California State University, Fullerton 2004 www.lslcpas.com Page 507 LSL:o�:: FRANK C. NORTH, CPA SENIOR ASSURANCE MANAGER ACHIEVEMENTS Frank currently serves as a technical reviewer for the Government Finance Officers Association (GFOA). LICENSE Certified Public Accountant - California 1996 CONTINUING EDUCATION Total hours were 142 in last three years of which 86 were in governmental accounting and auditing subjects. Frank has met the Governmental Auditing Standards requirement for governmental CPE. MEMBERSHIPS California Society of Certified Public Accountants (CaICPA) American Institute of Certified Public Accountants (AICPA) EXPERIENCE Over twenty-four years of experience in governmental audits. Frank has established himself as an outstanding asset and resource at LSL. He has demonstrated his talent in the area of municipal accounting and auditing. During his time with the firm, Frank has performed all phases of our municipal audits, including CAFR audits, redevelopment agency audits and Single Audits. He has been involved in the following municipal engagements: City of Ontario The City of Ontario is a large city consisting of a variety of governmental and business -type funds including internal service funds. As the Senior Audit Manager, it has been Frank's responsibility to oversee the fieldwork for all areas of the financial audit, including assisting the City with the preparation of the Comprehensive Annual Financial Report, and the Single Audit in accordance with the Uniform Guidance. The City of Ontario receives the GFOAAward for Excellence in Financial Reporting each year. Focused on YOU www.lslcpas.com Page 508 LS L•':: Frank C. North, CPA, Senior Manager (Continued) Community Development_ Commission of the County of Los Angeles The Community Development Commission of the County of Los Angeles is a local government agency consisting of a variety of governmental and business -type funds including internal service funds. As the Senior Audit Manager, Frank's responsibility has been to oversee the fieldwork for all areas of the financial audit, including reviewing the draft of the Comprehensive Annual Financial Report for submission to the GFOAAward for Excellence in Financial Reporting program, and reviewing the Single Audit in accordance with the Uniform Guidance. City of Rancho Cucamonga As Senior Audit Manager, Frank's responsibility has been to oversee the fieldwork for all areas of the financial audit, including assisting the City of Rancho Cucamonga with the preparation of the Comprehensive Annual Financial Report, and the Single Audit in accordance with the Uniform Guidance. The City of Rancho Cucamonga has received the GFOA Award for Excellence in Financial Reporting each year. Frank has also been involved in the following engagements: City of Irwindale City of Chino Hills City of Malibu City of Santa Barbara City of Ontario City of Palm Springs City of Big Bear Lake City of Rancho Cucamonga Community Development Commission of the County of Los Angeles City of Manhattan Beach City of Lawndale City of Grand Terrace EDUCATION Bachelor of Arts Degree in Business Administration with an emphasis in Accounting — California State University, Fullerton 1990 www.lslcpas.com Page 509 LICENSE LSL:*°:. PAs AND ADVISORS KIRK T. HAMBLIN, CPA ASSURANCE MANAGER Certified Public Accountant — California 2015 CONTINUING EDUCATION Total hours were 144 in last three years of which 92 were in governmental accounting and auditing subjects. Kirk has met the Governmental Auditing Standards requirement for governmental CPE. EXPERIENCE Kirk has progressed in an outstanding manner. During his time with the firm, Kirk has performed all phases of our government audits, including water districts, other special districts, CAFR audits, successor agency audits and Single Audits. He has been involved in the following municipal engagements: City of Glendora City of Inglewood City of Palm Springs City of Walnut City of Rancho Cucamonga City of Pasadena City of Chino Hills EDUCATION Bachelor of Science Degree in Accounting — University of La Verne, 2010 City of Canyon Lake City of Fullerton City of Corona City of Cathedral City City of San Dimas Orange County Fire Authority Three Valleys Municipal Water District www.lslcpas.com Focused on YOU Page 510 LICENSE LS12o':: AMIRA KHODARI ASSURANCE SENIOR Certified Public Accountant — In Progress CONTINUING EDUCATION Total hours were 164 in last three years of which 112 were in governmental accounting and auditing subjects. Amira has met the Governmental Auditing Standards requirement for governmental CPE. EXPERIENCE Amira has progressed in an outstanding manner. During her time with the firm, Amira has performed all phases of our government audits, including water districts, other special districts, CAFR audits, successor agency audits and Single Audits. She has been involved in the following municipal engagements: City of Agoura Hills City of Corona City of San Marino City of Downey City of Cathedral City City of Big Bear Lake City of La Quinta City of Pasadena City of Manhattan Beach City of Ontario EDUCATION Bachelor of Science Degree in Accounting and Finance, (Magna Cum Laude) — La Sierra University, Riverside 2014 Focused on YOU www.is[cpas.com Page 511 LSL:*':: 6. SPECIFIC AUDIT APPROACH PROPOSED SEGMENTATION OF THE ENGAGEMENT The services will be divided into three segments. Segment 1- Planning and Obtaining an Understanding. LSL will provide an annual audit communication letter, engagement letter, and Government Audit Quality Center information letter. The audit communication letter is to be provided to the Governing Board. In addition, this can be communicated orally to the Governing Board or sub -committee, if requested. This communication will discuss the planning stages, the responsibilities of the Governing Board, Auditors, and Management, and provide an opportunity for communication with us as the auditors. LSL's audit team will meet prior to our initial on-site visit to brainstorm and discuss economic conditions, industry elements, and new standards that will affect the City of Rancho Cucamonga. A trial balance is requested for our planning meeting to assist the LSL team in obtaining knowledge and preparing expectations for the audit year. We will compile a list of "Prepared by Client" ("PBC") items based on our review of prior year financial statements and information gathered. This will be provided to the City of Rancho Cucamonga one month prior to our visit or earlier if requested. We operate on a paperless software system and provide a secured cloud -based portal for all clients. The City of Rancho Cucamonga will have its own folder which can be customized to organize, and upload requested schedules, support documents, etc. Segment 2 - Financial Audit Testing: Based on the information gathered each year thus far, we will utilize a customized audit program based on the risk assessment developed during our assessment of the City's internal controls and government auditing standards. The primary benefit of a tailored program is a focused set of procedures to address relevant areas. We believe that this approach will be the most effective and efficient by linking financial statement assertions, audit objectives, and procedures that are basic to most governmental audit engagements and critical to the compliance with other material laws and regulations. We will annually compile another customized "Prepared by Client" (PBC) list for the year-end on-site visit and provide it at least one month prior or earlier if requested. We will request a trial balance for our analytical review to be provided one week prior to our arrival. Year-end fieldwork will include testing of the balance sheet, revenue and expenditures accounts, confirmation of selected balances, analytical procedures, evaluation of the internal controls and preparation of reports and letters. Segment 3 - Conclusion: Based on our year-end exit meeting we will schedule a plan to finalize the CAFR in the timetable of the City. We will schedule dates for the initial and final drafts including time for the City review and approval of the financial statements. In addition, this will account for the review of the engagement partner and quality assurance partner. After the review and receipt of the signed representation letter from City, we will provide the reports according with your agreed due date. www.lslcpas.com Page 512 '::LSL:o LEVEL OF STAFF AND NUMBER OF HOURS TO BE ASSIGNED TO EACH SEGMENT The level of staff and the number of hours to be assigned to each proposed segment will be as follows: Se ment(Task Total Partners Manager Propos-ed H-OUrs In -Charge Staff _j Total 1 2 3 City Audit Planning and Internal Control Evaluation 4.0 8.0 16.0 36.0 64.0 54.0 8.0 2.0 Cash and Investments - - - 20.0 20.0 2.0 16.0 2.0 Receivables and Revenues - - 44.0 44.0 2.0 36.0 6.0 Other Assets - - 6.0 6.0 - 5.0 1.0 Capital Assets - - 18.0 18.0 1.0 15.0 2.0 Accounts Payable and Disbursement - - - 36.0 36.0 - 32.0 4.0 Payroll and Other Liabilities - - - 12.0 12.0 - 10.0 2.0 GASB 68 Testwork and Journal Entries - 6.0 16.0 22.0 8.0 12.0 2.0 GASB 75 Testwork and Journal Entries - 6.0 - 16.0 22.0 8.0 12.0 2.0 Lorrg-Tern Debt & Debt Compliance - - 16.0 - 16.0 - 12.0 4.0 Insurance & Claims Liability - - - 4.0 4.0 4.0 - Grants - - 14.0 - 14.0 12.0 2.0 Net Position and Fund Balance - - 8.0 - 8.0 1.0 2.0 5.0 Other Compliance Requirements - 2.0 8.0 12.0 22.0 4.0 16.0 2.0 Financials Statements Preparation and Reports 8.D 24.0 60.0 - 92.0 4.0 60.0 28.0 Supermsion and Review 14.0 24.0 16.6 - 54.0 12.0 26.0 16.0 Subtotal 26.0 70.0 138.0 220.0 464.0 96.0 278.080.0 Fire District Financial Statements Reports Preparation and Supervision 1.0 10.0 - 24.01 35.0 16.0 19.0 Single Audit (1 Major Programs) Planning - 1.0 2.0 2.0 5.0 - 5.0 - Compliance Testwork (Uniform Guidance) - - 12.0 14.0 26.0 - 20.0 6.0 Reports Preparation and Supervision 1.0 4.0 4.0 - 9.0 2.0 7.0 Subtotal 1.0 6.0 18.0 16.0 40.0 - 27.0 13.0 Air Quality Improvement Trust Fund Planning - - 1.0 1.0 1.0 Compliance Testwork (Uniform Guidance) - - - 5.0 5.0 5.0 Reports Preparation and Supervision 1.0 2.0 - 2.0 5.0 1.0 4.0 Subtotal 1.0 2.0 - 8.0 11.0 - 7.0 4.0 LMD 1, SLD 2 And PD -86 Financial Statements 1.0 2.0 - 13.0 16.0 3.0 13.0 LMDs 2, 4-R, 6-R and 7 Financial Statements 1.0 2.0 - 13.0 16.0 3.0 13.0 Housing Successor Compliance 1.0 6.0 7.0 - 6.0 1.0 GANN Limit Reports City 0.5 2.0 2.5 2.5 - - Fire District - 0.5 - 2.0 2.5 2.5 - CFD 88-1 - 0.5 - 2.0 2.5 2.5 - CFD 85.1 0.5 - 2.0 2.5 2.5 - Subtotal - 2.0 8.0 10.0 10.0 - Annual State Controllers Reports City - 4.0 - 36.0 40.0 - 40.0 Fire District - 1.0 - 7.0 8.0 - 8.0 Subtotal 5.0 43.0 48.0 - 48.0 Total Proposed Hours 31.0 99.0 166.0 361.0 637.0 106.0 1 340.0 191.0 www.lslcpas.com Page 513 LS000L• SAMPLE SIZE Our approach may be to utilize statistical sampling in the areas of receipts, disbursements and payroll. Here we develop a statistical conclusion based upon an initial computer selected random sample which is based on the population and other risk factors identified. If errors are noted in the sample, the sample size will be expanded. We believe that a random selection can be efficient, while providing each item in the population an equal chance of being selected. Additionally, we may select a stratified sample of all transactions over a specified dollar limit for review. This allows us to cover all high dollar value transactions not otherwise selected in the random sample. Our samples are selected randomly utilizing IDEA data analysis software. EXTENT OF USE OF EDP SOFTWARE For your audit, we will use CaseWare Audit Workpaper to import your trial balance, link your trial balance to our proprietary workpapers and perform audit test work. Using the same program, we will also import your prior year final trial balance, interim trial balance, original and final budget to perform further analytical reviews. For your general ledger detail, we will use IDEA Data Analysis Software to do data extraction, select samples for testing and use other data analytic tools to quickly and efficiently identify potential problem areas requiring additional procedures. We also use secure web portals to communicate information. ANALYTICAL PROCEDURES For the audits of the financial statements, we will use analytical procedures as an overall review of the financial information in the preliminary and final stages of the audits. These procedures are designed to assist us in planning our audits and in assessing the propriety of the conclusions reached, and in the evaluation of the overall financial statement presentation. The procedures to be utilized consist of determining expectations for changes to significant revenue, expenditure and balance sheet accounts, reading the financial statements and related notes, reviewing the budget and related material, and focusing on overall relationships within the financial statements. Once determined, these are reviewed to evaluate if the changes appear reasonable or require further analysis. For all significant differences, explanations are obtained as to why the situation occurred and additional substantive procedures may be applied, and related evidence gathered to resolve concerns and questions. If the City of Rancho Cucamonga can provide a check register electronically for July 15' forward (period after the audit year), then we can pre -select our sample for accounts payable cut-off test work and provide that information ahead of time. Our PBC list will detail out schedules we would like provided, which is directed straight from the audit report. Support requested and sampling for these schedules will be assessed each year based on the strengths and weaknesses of the internal control processes of the City, and the materiality level of the account. We will discuss our analytical variances with the City and obtain documentation that provides support for the accounts. UNDERSTANDING OF THE CITY'S INTERNAL CONTROL STRUCTURE To gain an understanding of the internal control structure over the financial statements, we will perform procedures as required by SAS 122-125. This will include review of internal controls in the areas of financial reporting; cash; revenues and receivables; expenditures and accounts payable; payroll; capital assets; long-term debt; or grant reporting, as applicable. Based on the result of our review, we will issue a management letter (SAS 115 Letter) that will identify any significant deficiencies and/or material weaknesses noted. This report is required by the Government Auditing Standards issued by the www.lslcpas.com Page 514 LS1:9':: Comptroller General of the United States. Auditing Standards require auditors to obtain an understanding of the entity and its environment along with assessing the risks of material misstatements. LSL obtains an understanding through a variety of ways all throughout the year, but the most pertinent time each year is during our interim on-site visit. We will conduct interviews with management of finance along with each audit section responsible party (e.g. cashier, accounts payable clerk, payroll clerk, etc.) to review the processes and controls through observation and discussions. Based on our observations, we will sample as we observe a "walk-through" to verify the system of control is working in accordance with policies and procedures. We will provide a list each year of randomly selected employees of the City of Rancho Cucamonga to perform fraud interviews (SAS 99), which will include all levels of the City across all departments. After our interim on-site visit, we will have an exit meeting to discuss potential weaknesses, if any, and provide any feedback for improvements or valuable information we have gathered from our outside clientele that would benefit the City of Rancho Cucamonga. DETERMINING LAWS AND REGULATIONS SUBJECT TO AUDIT TEST WORK Laws and regulations subject to audit test work are determined from the applicable laws, regulations, contracts, and grant agreements which we identify through the understanding we obtain of the City of Rancho Cucamonga and our extensive experience with governmental entities. DRAWING AUDIT SAMPLES For tests of controls, we use audit sampling. Tests of controls are procedures directed towards determining the effectiveness of the design or operation of an internal structure policy or procedures. Normally, audit sampling is used for tests of controls and tests of compliance that involve inspection of documents and reports indicating performance of the applicable policy or procedures and compliance with the applicable laws and regulations. These sampling procedures test the operating effectiveness of an internal control structure policy or procedures by determining how the policy or procedure was applied, the consistency with which it was applied during the audit period, and by whom it was applied. To achieve this goal, we will draw samples for disbursements, receipts and payroll when applicable. Each document selected will be tested for various attributes that are designed to verify compliance with different aspects of internal controls and applicable laws and regulations. Additionally, each sample item will be tested for coding to the proper accounts and posting to the general ledger. Sample sizes vary based on the population and risk-based calculations. QUALITY ASSURANCE POLICY AND PROCEDURES LSL has established strict review procedures to ensure quality reporting in accordance with the standards. These procedures are designed to maximize adherence to quality. 6. IDENTIFICATION OF ANTICIPATED POTENTIAL AUDIT PROBLEMS With our familiarity with similar local governments, we do not anticipate unusual audit problems. With changes in single audit and GASB pronouncements, we always anticipate a certain degree of problems. To address these, we offer different training opportunities, first-hand experience with similar local governments, and implementation experts on our in-house team. www.lslcpas.com Page 515 L SL•�:: June 26, 2019 Ruth Cain, CPPB, Procurement Manager City of Rancho Cucamonga Procurement Division 10500 Civic Center Drive Rancho Cucamonga, CA 91729-0807 Re: Best and Final Offer ("BAFO"), for Request for Proposal ('RFP") #18/19-027 for Professional Auditing Services Dear Ms. Cain, Lance, Soll & Lunghard, LLP is pleased to present its best and final offer for professional auditing services for the fiscal years ending June 30, 2019, 2020, and 2021, with options to renew for fiscal years ending June 30, 2022 and 2023. On our original cost proposal dated May 23, 2019, we had provided a 5% discount over our prior year fee for the next audits going forward in appreciation of our relationship with the City. Our best and final offer (see attached BAFO) provides an additional annual discount of $1,000 for each year without cutting back on the quality of services. For the purpose of this best and final offer, Richard K. Kikuchi, Engagement Partner is authorized to make representations for our firm, empowered to submit this best and final offer and authorized to sign a contract with the City of Rancho Cucamonga. I can be reached at the address above or by phone at (714) 672-0022. Very truly yours, Richard K. Kikuchi, Partner LANCE, SOLL & LUNGHARD, LLP e PrlmeGlobal Page 516 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-027 for Professional Auditing Services Section Item Description Unit of Measure juantity Unit Price Fiscal 2019 Comprehensive Annual Financial Report Each 1 $60,710 Fiscal 2019 Fire Protection District Annual Financial Report Each 1 4,718 Fiscal 2019 Single Audit Each 1 5,270 Fiscal 2019 Air Quality Improvement Trust Fund Financial Statements Each 1 1,518 Fiscal 2019 LIVID 1, SLD 2 and PD -85 Financial Statements Each 1 2,093 Fiscal 2019 LM Ds 2, 4-11, 6-11, and 7 Financial Statements Each 1 2, 093 Fiscal 2019 Housing Successor Compliance Report Each 1 860 Fiscal 2019 City GANN Limit Report Each 1 315 Fiscal 2019 Fire GANN Limit Report Each 1 315 Fiscal 2019 CFD 88-1 GANN Limit Report Each 1 315 Fiscal 2019 CFD 85-1 GANN Limit Report Each 1 315 Fiscal 2019 City Annual State Controller's Report Each 1 4,820 Fiscal 2019 Fire District Annual State Controller's Report Each 1 975 Fiscal 2020 Comprehensive Annual Financial Report Each 1 $60,920 Fiscal 2020 Fire Protection District Annual Financial Report Each 1 4,810 Fiscal 2020 Single Audit Each 1 5,380 Fiscal 2020 Air Quality Improvement Trust Fund Financial Statements Each 1 1,550 Fiscal 2020 LIVID 1, SLD 2 and PD -85 Financial Statements Each 1 2,130 Fiscal 2020 LMDs 2, 4-11, 6-11, and 7 Financial Statements Each 1 2,130 Fiscal 2020 Housing Successor Compliance Report Each 1 880 Fiscal 2O2O City GANN Limit Report Each 1 320 Fiscal 2020 Fire GANN Limit Report Each 1 320 Fiscal 2020 CFD 88-1 GANN Limit Report Each 1 320 Fiscal 2020 CFD 85-1 GANN Limit Report Each" 1 320 Fiscal 2020 City Annual State Controller's Report Each 1 4,920 Fiscal 2020 Fire District Annual State Controller's Report Each 1 990 Page 517 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-027 for Professional Auditing Services Fiscal 2021 Comprehensive Annual Financial Report Each 1 $61,140 Fiscal 2021 Fire Protection District Annual Financial Report Each 1 4,910 Fiscal 2021 Single Audit Each 1 5,4_90 Fiscal 2021 Air Quality Improvement Trust Fund Financial Statements Each 1 1,580 Fiscal 2021 LIVID 1, SLD 2 and PD -85 Financial Statements Each 1 2,170 Fiscal 2021 LMDs 2, 4-11, 6-11, and 7 Financial Statements Each 1 2,170 Fiscal 2021 Housing Successor Compliance Report Each 1 900 Fiscal 2021 City GANN Limit Report Each 1 330 Fiscal 2021 Fire GANN Limit Report Each 1 330 Fiscal 2021 CFD 88-1 GANN Limit Report Each 1 330 Fiscal 2021 CFD 85-1 GANN Limit Report Each 1 330 Fiscal 2021 City Annual State Controller's Report Each 1 5,020 Fiscal 2021 Fire District Annual State Controller's Report Each 1 1,010 Fiscal 2022 Comprehensive Annual Financial Report Each 1 $61,360 Fiscal 2022 Fire Protection District Annual Financial Report Each 1 5,010 Fiscal 2022 Single Audit Each 1 5,600 Fiscal 2022 Air Quality Improvement Trust Fund Financial Statements Each 1 1,610 Fiscal 2022 LIVID 1, SLD 2 and PD -85 Financial Statements Each 1 2,210 Fiscal 2022 LMDs 2,4-R, 6-11, and 7 Financial Statements Each 1 2,210 Fiscal 2022 Housing Successor Compliance Report Each 1 920 Fiscal 2022 City GANN Limit Report Each 1 340 Fiscal 2022 Fire GANN Limit Report Each 1 340 Fiscal 2022 CFD 88-1 GANN Limit Report Each 1 340 Fiscal 2022 CFD 85-1 GANN Limit Report Each 1 340 Fiscal 2022 City Annual State Controller's Report Each 1 5,120 Fiscal 2022 Fire District Annual State Controller's Report Each' 1 1,030 Fiscal 2023 Comprehensive Annual Financial Report Each1 $61,590 Page 518 City of Rancho Cucamonga Request for Proposals ("RFP") #18/19-027 for Professional Auditing Services Fiscal 2023 Fire Protection District Annual Financial Each 1 Report $5,110 Fiscal 2023 Single Audit Each 1 5,710 Fiscal 2023 Air Quality Improvement Trust Fund Each 1 Financial Statements 1,640 Fiscal 2023 LIVID 1, SLD 2 and PD -85 Financial Each 1 Statements 2,250 Fiscal 2023 LMDs 2,4-11, 6-11, and 7 Financial Each 1 Statements 2,250 Fiscal 2023 Mousing Successor Compliance Report Each 1 940 Fiscal 2023 City GANN Limit Report Each 1 350 Fiscal 2023 Fire GANN Limit Report Each 1 350 Fiscal 2023 CFD 88-1 GANN Limit Report Each 1-450 Fiscal 2023 CFD 85-1 GANN Limit Report Each 1 350 Fiscal 2023 City Annual State Controller's Report Each 1 5,220 Fiscal 2023 Fire District Annual State Controller's Each 1 Report 1,050 Page 519 EXHIBIT B SCHEDULE OF PERFORMANCE IN ACCORDANCE WITH RFP#18/19-027 PSA with Professional Liability Insurance (non -design) Last Revised: 10/02/13 Vendor Initials Page 16 Page 520 PSA with Professional Liability Insurance (non -design) Last Revised: 10/02/13 Vendor Initials Page 17 Page 521 Attachment A — Sample Waiver of Subrogation (Sample Only — Not all forms will look identical to this Sample) TRAVELERS POLICY NUMBER WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC OO 03 13 (00)-01 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an Injury covered by this policy We will not enforce our right against the person or organization named in the Schedule (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us ) This agreement shall not operate directly or Indirectly to benefit any one not named in the Schedule SCHEDULE DESIGNATED PERSON - The City of Rancho Cucamonga, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City or officials. DESIGNATED ORGANIZATION: PSA with Professional Liability Insurance (non -design) Last Revised: 10102113 Vendor Initials Page 18 Page 522 Attachment B — Sample Additional Insured for On-going Projects POLICY NUMBER- COMMERCIAL GENERAL LIABILITY CG 2010 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following. COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Locations Of Covered Operations The City of Rancho Cucamonga, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City or officials. Information required to complete this Schedule if not shown above will be shown in the Declarations. A. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury' caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) desig- nated above CG 20 10 07 04 B. With respect to the insurance afforded to these additional insureds, the following additional exclu- sions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equip- ment fumished in connection with such work, on the project (other than service. maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its in- tended use by any person or organization other than another contractor or subcontractor en- gaged In performing operations for a principal as a part of the some project. ® ISO Properties. Inc., 2004 PSA with Professional Liability Insurance (non -design) Last Revised: 10/02/13 Page 1 of 1 0 Vendor Initials Page 19 Page 523 DATE: TO: FROM: INITIATED BY: SUBJECT July 17, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Darryl Polk, Director of Innovation and Technology CONSIDERATION TO APPROVE THE USE OF A STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES (DGS) COOPERATIVE CONTRACT, UTAH NASPO/WSCA MASTER PRICE AGREEMENT NO. AR233 CISCO SYSTEMS, INC. TO PROCURE DATA COMMUNICATIONS PRODUCTS AND SERVICES FROM CONVERGE ONE, INC. IN THE AMOUNT NOT TO EXCEED $371,000. RECOMMENDATION: It is recommended that the City Council authorize staff to utilize the cooperative agreement between DGS cooperative contract and Cisco Systems, Inc., under the lead State of Utah, National Association of State Procurement Officials (NASPO)/Western States Contracting Alliance (WSCA) Cooperative Purchasing Organization Master Price Agreement Number #AR233, for the procurement of Data Communications Products and Services not to exceed $371,000 in total value for the 2019/20 Fiscal Year. BACKGROUND: The Department of Innovation and Technology (DoIT) manages and maintains the City's data network, connecting 25 City facilities for data and phone communications and serving as the access point for the City's internet services. In 2016, Council authorized a comprehensive rebuild of the City's data network, updating the equipment to state-of-the-art Cisco appliances allowing for enhanced performance and security. To maintain the performance and security of the network, as well as accommodating changes or additions to our network footprint, staff recommends maintaining an open purchase order with ConvergeOne professional services for incremental services as needed to supplement our existing network team. ConvergeOne has worked with the City of Rancho Cucamonga since 2014 providing professional and managed services for the City's enterprise data network. ConvergeOne also worked closely with the City on the design and implementation of our current network environment and is familiar with the architecture, methodology and configuration of the City's networking hardware and security services. In 2018, the City transitioned from managed services, where ConvergeOne actively monitored the City's data network and provided alerting, to professional services providing on -demand assistance or project -based tasking from City staff overseeing the network. ANALYSIS: The transition from managed services to professional services provides increased value to the City by allowing incremental investment in key areas that provide the greatest impact on security and performance. Under the new model, staff is responsible for monitoring the performance of the network and troubleshooting routine problems. In the event additional resources or expertise are needed for Page 524 exigent or large-scale issues staff would then enlist ConvergeOne professional services under limited scope proposals to address that specific issue. In 2019, the City's Traffic Engineering Division identified the need to begin interconnecting citywide traffic signal controls using fiber optic cabling as part of the City's initiative to move to actively managed traffic controls. Staff recommends using ConvergeOne to procure, license and configure networking equipment associated with this project to ensure interoperability and security interfacing other entities and services with City owned fiber optic assets including the Rancho Cucamonga Municipal Utility and the Department of Innovation and Technology. The WSCA-NASPO Master Price Agreement for Cisco Systems was awarded in September 2014 to a list of qualified vendors supplying Cisco Data Communications Products and Services. The agreement is between the State of California Department of General Services and Cisco Systems, Inc., under the lead State of Utah and was awarded based on a competitive bid process requesting each participating vendor to provide pre -defined discounts based on equipment categories or discounted fixed- costs for specific devices. The latest addendum to the cooperative agreement expires in May 31, 2020 under its current terms and conditions. The Department of Innovation and Technology reviewed the Master Price Agreement No. AR233 with the City's Procurement Division and has determined that the terms and process of the contract meet the City's procurement standards. Utilizing the agreement for the procurement of Data Communications Products and Services will allow for more direct interaction with the supplier, reducing the probability of errors due to vendor substitution or interpretation of desired specifications. FISCAL IMPACT: Funding in the amount of $171,700 for network services was approved as part of the Fiscal Year 2019/20 Adopted Budget in Account No. 1001209-5300 (Contract Services). Staff plans to request similar funding in subsequent fiscal years, using the budget approval process, to continue providing supplemental services for network support as needed. Additional funding is included in the Fiscal Year 2019/20 Adopted Budget in the Transportation Fund in an amount not to exceed $199,300 for continued intersection networking projects, including the Advanced Traffic Management System (ATMC) Phase 2. COUNCIL GOAL(S) ADDRESSED: This proposal supports Council's overarching goal for long-term and mid-term planning by ensuring cost-effective, on -demand access to network support services using competitively bid pricing under the existing NASPO agreement. Page 525 DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Lori Sassoon, Deputy City Manager/Administrative Services Tamara L. Layne, Finance Director Noah Daniels, Finance Manager SUBJECT: CONSIDERATION TO APPROVE THE RESOLUTIONS CONFIRMING THE DIAGRAMS AND ASSESSMENTS AND ORDERING THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICT NOS. 1, 2, 3A, 313, 4-R, 5, 6-R, 7, 8, 9 AND 10, STREET LIGHTING MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8 AND PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD -85 FOR FISCAL YEAR 2019/20. RECOMMENDATION: It is recommended that the City Council adopt resolutions confirming the assessment diagrams and levy of assessments for the Landscape Maintenance District Nos. 1, 2, 3A, 313, 4-R, 5, 6-R, 7, 8, 9 and 10, Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8 and Park and Recreation Improvement District No. PD -85 for Fiscal Year 2019/20. BACKGROUND: On June 19, 2019, the City Council adopted resolutions ordering and approving the preparation of the preliminary Annual Engineer's Reports for the levy of annual assessments for the Landscape Maintenance District Nos. 1, 2, 3A, 313, 4-R, 5, 6-R, 7, 8, 9 and 10, Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8 and Park and Recreation Improvement District No. PD -85 (each a "District" and collectively the "Districts"). The approval of the resolutions also set a public hearing for July 17, 2019, at 7:00 p.m. in the City of Rancho Cucamonga Council Chambers. An Annual Engineer's Report is prepared by a registered engineer and contains five parts: 1. Plans and specifications for the District improvements; 2. A cost estimate of the improvements; 3. An assessment diagram of the area to be assessed; 4. Method of apportionment of assessment; and 5. An assessment roll listing the parcels to be assessed. The purpose of the Annual Engineer's Report is to provide a public document that describes the improvements expected to be installed or maintained by the District, describes the methods used to determine the level of benefit received by each parcel in the District and provides proposed assessment amounts for each parcel. ANALYSIS: Page 526 The assessments for each District were developed individually depending on the specific and unique maintenance and operations for only that District. A detailed description of the improvements and associated costs, the properties to be assessed and the proposed assessments on each parcel is contained in the final Annual Engineer's Report for each District. As noted above, the resolution of intention to levy annual assessments for the Districts set a public hearing for July 17, 2019, at 7:00 p.m. in the Council Chambers and notices for the Districts were published in accordance with the provisions of the Landscaping and Lighting Act of 1972. After the public hearing and receiving any public testimony, the City Council may adopt resolutions confirming the levy of assessments. Upon adoption, the Districts will be reconfirmed for Fiscal Year 2019/20 and the assessment amounts will be posted to the County of San Bernardino tax rolls. These assessments will appear as a separate item on the property tax bill for each parcel with the Districts. The Districts are not required to comply with Proposition 218 balloting requirements unless the assessments are projected to be increased beyond the voter approved assessments. Therefore, no Proposition 218 vote is required since the assessments for Fiscal Year 2019/20 do not exceed any maximum allowable assessment rate. Landscape Maintenance District Nos. 1, 2, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 and 10 generally provide for the maintenance and operation of parks and other landscaping. Maintenance and operation includes, but is not limited to, turf, ground cover, planter beds, shrubs, plants and trees, landscape lighting, irrigation systems, electrical energy for irrigation controllers, insect/disease control, graffiti removal, hardscapes, entry signs, sound walls and all appurtenant facilities. The City utilizes current year assessment revenues, fund balances, and in some cases, contributions from the General Fund to meet each District's annual expenses. When the landscape maintenance districts were established, they were created in conjunction with new development coming into the City and were intentionally designed to ensure that each District bore the costs of the maintenance of the parks and landscaping infrastructure that provides special benefit to the property owners. However, in certain Districts, it has been decades since there was an assessment increase, so the services have been reduced and/or supplemented by General Fund contributions. General Fund contributions are limited by City Council policy. Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8 generally provide for the maintenance and operation of street lights, traffic signals and appurtenant facilities. This maintenance and operation include the cost and supervision of street lighting maintenance, including repair, removal or replacement of all or any part of any improvement providing for illumination of the subject area in connection with these Districts. In Fiscal Year 2016/17, the City Council authorized the purchase of Southern California Edison's existing street light system within the City. Funding was provided from the City's Capital Reserve Fund for the purchase of the street lights and installation of Light Emitting Diode (LED) street lighting and is being repaid over a 20 -year period from electric utility savings in the street lighting maintenance districts. Similar to the landscape maintenance districts, the street lighting maintenance districts were designed to ensure that each District bore the costs of the maintenance for the infrastructure that provides special benefit to the property owners. However, since assessment rates cannot be increased without a vote by the property owners, services must be supplemented by significant General Fund contributions. Park and Recreation Improvement District No. PD -85 is a combination improvement and maintenance district. The District boundary is citywide with the general exception of land east of Deer Creek Channel and the Victoria, Caryn and Terra Vista Planned Communities. The District provides for the maintenance and operation of Red Hill and Heritage Community Parks including, but not limited to, grading, planting, irrigation, onsite roads, sidewalks, parking lots, lighting, waterscape, restrooms, senior citizens' facilities, playground equipment, picnic facilities, major lighted athletic facilities, jogging trails, sanitary sewer connections and onsite drainage inlets. Page 527 The table below summarizes the assessment levy for a single family residence for each District for Fiscal Year 2019/20: Assessment Maximum Current Districts Levy Levy Notes LMD 1 No change from prior (General City) $92.21 $92.21 fiscal year; at maximum levy. LMD 2 (Victoria Neighborhood $518.98 $503.80 No change from prior year. Parks) LMD 3A No change from prior (Hyssop) $413.74 $413.74 fiscal year; at maximum levy. LMD 3B (Commercial Industrial) $352.80 $282.24 No change from prior year. LMD 4-R (Terra Vista Planned $457.96 $397.15 No change from prior year Community) LMD 5 (Andover) $113.29 $56.65 No change from prior year. LMD 6-R (Caryn Planned $438.75 $438.75 Increase from prior year Community) for CPI to maximum levy. LMD 7 No change from prior (North Etiwanda) $307.05 $307.05 fiscal year; at maximum levy. LMD 8 No change from prior (South Etiwanda) $151.45 $151.45 fiscal year; at maximum levy. LMD 9 $604.20 $311.92 Increase from prior year to (Lower Etiwanda) slow use of reserves. LMD 10 (Rancho Etiwanda) $929.76 $736.62 No change from prior year. SLD 1 No change from prior (Arterials) $17.77 $17.77 fiscal year; at maximum levy. SLD 2 No change from prior (Local Streets) $39.97 $39.97 fiscal year; at maximum levy. SLD 3 No change from prior (Victoria Planned $47.15 $47.15 fiscal year; at maximum Community) levy. SLD 4 No change from prior (Terra Vista Planned $28.96 $28.96 fiscal year; at maximum Community) levy. SLD 5 No change from prior (Caryn Planned $34.60 $34.60 fiscal year; at maximum Community) levy. SLD 6 No change from prior (Commercial Industrial) $51.40 $51.40 fiscal year; at maximum levy. Page 528 SLD 7 Attachment 1 — No change from prior (North Etiwanda) $33.32 $33.32 fiscal year; at maximum Attachment 4 — Final Engineer's Report LIVID 3B Attachment 5 — levy. SLD 8 (South Etiwanda) $193.75 $30.60 No change from prior year. PD -85 Final Engineer's Report LIVID 7 Attachment 9 — No change from prior (Red Hill and Heritage $31.00 $31.00 fiscal year; at maximum Parks) — Final Engineer's Report SLD 1 Attachment 13 levy. If approved, City staff will file the certified list of all parcels subject to the assessment levy with the County of San Bernardino no later than the County's August 12, 2019 submittal deadline. Adoption of the resolutions will provide for the Fiscal Year 2019/20 levy upon the parcels within each District, that are not otherwise exempt from taxation, at the rates set forth in the attached Annual Status Reports for Fiscal Year 2019/20. The individual budgets for the Districts were approved by the City Council on June 27, 2019 with the Fiscal Year 2019/20 Adopted Budget. FISCAL IMPACT: The Districts are separate from the City General Fund. The assessment revenues that are collected for each District are used for the maintenance and operations for only that District. The estimated costs of administration, maintenance, operations and servicing of the improvements in the Districts are described in the Annual Engineer's Report prepared for each District. The total amount the Districts are supplemented by General Fund contributions for Fiscal Year 2019/20 is $1,083,480. This amount was approved by the City Council on June 27, 2019 with the Fiscal Year 2019/20 Adopted Budget. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal to ensure the fiscally sustainability of the City's special districts. ATTACHMENTS: Description Attachment 1 — Final Engineer's Report LIVID 1 Attachment 2 — Final Engineer's Report LIVID 2 Attachment 3 — Final Engineer's Report LIVID 3A Attachment 4 — Final Engineer's Report LIVID 3B Attachment 5 — Final Engineer's Report LIVID 4-R Attachment 6 — Final Engineer's Report LIVID 5 Attachment 7 — Final Engineer's Report LIVID 6-R Attachment 8 — Final Engineer's Report LIVID 7 Attachment 9 — Final Engineer's Report LIVID 8 Attachment 10 — Final Engineer's Report LIVID 9 Attachment 11 — Final Engineer's Report LIVID 10 Attachment 12 — Final Engineer's Report SLD 1 Attachment 13 — Final Engineer's Report SLD 2 Attachment 14 — Final Engineer's Report SLD 3 Attachment 15 — Final Engineer's Report SLD 4 Attachment 16 — Final Engineer's Report SLD 5 Attachment 17 — Final Engineer's Report SLD 6 Page 529 Attachment 18 — Final Engineer's Report SLD 7 Attachment 19 — Final Engineer's Report SLD 8 Attachment 20 — Final Engineer's Report PD -85 Attachment 21 — Resolution LMD Approving Final Engineer's Report and Annual Assessment Attachment 22 — Resolution SLD Approving Final Engineer's Report and Annual Assessment Attachment 23 — Resolution PD -85 Approving Final Engineer's Report and Annual Assessment Page 530 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Landscape Maintenance District No. 1 (General City) Page 531 CITY OF RANCHO CUCAMONGA LANDSCAPE MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 532 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 20 ESTIMATE OF COSTS 21 District Budget 22 Definitions of Budget Items 24 METHOD OF ASSESSMENT 25 Overview 25 General Benefit 26 Special Benefit 26 Method of Assessment Spread 27 ASSESSMENT DIAGRAM 28 ASSESSMENT ROLL AND ANNEXATIONS 30 Assessment Roll 30 Annexations 30 Page 533 ENGINEER'S LETTER WHEREAS, on June 19, 2019 the City Council of Rancho Cucamonga (the "City"), under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-038, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape Maintenance District No. 1 (General City) (the "District"); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2019/20 Budget Expenditures Personnel Services $ 32,380 Operations and Maintenance 1,353,970 Capital Expenditures 413,000 Transfer Out 90,000 Total Expenditures Budget 1,889,350 Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies 1,232,960 Anticipated Prior Year Delinquencies Collection 13,900 Subtotal - Taxes 1,246,860 Other Revenues 77,970 Transfer In 225,830 Total Revenues Budget 1,550,660 Contribution to/(Use of) Fund Balance $ (338,690) Total District EBU Count 13,504.67 Actual Assessment per EBU $92.21 Maximum Allowable Assement per EBU $ 92.21 Landscape Maintenance District No. 1 — City of Rancho Cucamonga 1 Fiscal Year 2019/20 ATTACHMENT 1 Page 534 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Landscape Maintenance District No. 1 — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 1 Page 535 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include, but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon Landscape Maintenance District No. 1 — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 1 Page 536 conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing, must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area of the City which is not located within the City's planned development communities. The District is made up of various landscaped sites throughout the City. As such, the parcels within the District do not represent a distinct district area as do the other landscape maintenance districts within the City. Typically parcels have been annexed to the District as they have developed. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements maintained by the District include the paseos, community trails, trees, landscaped sites and appurtenant facilities that are throughout the District. These improvements are located within the street right-of-ways and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and facilities, such as community trails, fencing and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble -shooting, repair and Landscape Maintenance District No. 1 — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 1 Page 537 replacement. Services include personnel, materials, contracting services, utilities, capital projects and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Parks: Bear Gulch Park, East and West Beryl Park, Old Town Park, Church Street Park, Golden Oaks Park, Hermosa Park, and the undeveloped Don Tiburcio Tapia Park. Site # Descriptive Location A-1 The north and south side of Wilson Ave from Hellman Ave to Amethyst Ave. Ground Cover area: 22,982 square feet Hardscape area: 5,694 square feet A-2 The east side of Hellman Ave from 326 feet south of Pepperidge Ln to 73 feet north of Pepperidge Ln. Ground Cover area: 5,810 square feet Hardscape area: 1,600 square feet A-3 The south side of 19th St from 62 feet east of Mayberry Ave to 173 feet east of Mayberry Ave. Ground Cover area: 1,680 square feet Hardscape area: 440 square feet A-4 The south side of Wilson Ave from Amethyst Ave to Archibald Ave; the planters and cutouts on the west side of Archibald Ave from Wilson Ave to 105 feet south of Cottonwood Way. Ground Cover area: 5,625 square feet A-5 The north and south side of Diamond Ave from Klusman Ave to Diamond Ave. Ground Cover area: 3,143 square feet Hardscape area: 1,864 square feet A-6 The parkway on the north side of Wilson Ave from 348 feet east of Morning Canyon Way to Alder Ridge Pl. Ground Cover area: 5,700 square feet Hardscape area: 4,760 square feet Landscape Maintenance District No. 1 — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 1 Page 538 A-7 The cutouts and vines on the south side of Wilson Ave from the Alta Loma Channel to 240 feet east of Zapata PI. Ground Cover area: 911 square feet A-8 The east side of Broken Star Ct from 80 feet south of Highland Ave to Highland Ave; the north side of Highland Ave from Amethyst Ave to Broken Star Ct including wood chip area north of sidewalk, the south side of Highland Ave from Broken Star Ct to Amethyst Ave; the west side of Amethyst Ave from 140 feet south of Highland Ave to 265 feet south of Highland Ave. Ground Cover area: 6,545 square feet Hardscape area: 2,554 square feet Mulchscape area: 14,005 square feet A-9 The south side of Highland Ave from Hellman Ave to Broken Star Ct. Ground Cover area: 7,865 square feet A-10 The south side of 19th St from 170 feet west of Pilgrim Ct to 167 feet east of Pilgrim Ct. Ground Cover area: 1,808 square feet Hardscape area: 1,084 square feet A-11 The east side of Amethyst Ave from Lemon Ave to 230 feet north of Apricot Ave. Ground Cover area: 2,115 square feet Hardscape area: 3,438 square feet A-12 The west side of Sapphire St from 710 feet north of Hillside Rd to Hillside Rd. Ground Cover area: 4,500 square feet A-13 The south side of Victoria St from 110 feet west of London Ave to Ramona Ave. Ground Cover area: 2,705 square feet Hardscape area: 3,480 square feet A-14 The west side of Archibald Ave from 273 feet north of La Gloria Dr to Lemon Ave; the La Gloria Dr median from Archibald Ave to Jadeite Ave; the north and south side of La Gloria Dr from Archibald Ave to 53 feet east of Jadeite Ave; the north side of Lemon Ave from Archibald Ave to 55 feet east of Klusman Ave. Ground Cover area: 12,880 square feet Hardscape area: 12,030 square feet Landscape Maintenance District No. 1 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 1 Page 539 A-15 The planters and cutouts on the east side of Archibald Ave from 610 feet south of Cottonwood Way to Wilson Ave; the south side of Wilson Ave from Archibald Ave to Alta Loma Channel. Ground Cover area: 2,110 square feet A-16 The cutouts and planters on the east side of Archibald Ave from Banyan St to 190 feet north of Sunflower St. Ground Cover area: 1,580 square feet A-17 The cutouts and planters on the west side of Archibald Ave from 225 feet south of Wilson Ave to Banyan St. Ground Cover area: 2,362 square feet A-18 The cutouts and planters on the north side of Banyan St from Jadeite Ave to 410 feet west of Jadeite Ave. Ground Cover area: 216 square feet A-19 The cutouts and planters on the east side of Amethyst Ave from 192 feet south of Sunflower St to Manzanita Dr. Ground Cover area: 4,325 square feet A-20 The west side of Archibald Ave from 210 feet north of La Colina Dr to 230 feet south of Almond St; the south side of La Colina Dr from Archibald Ave to Jadeite Ave. Ground Cover area: 17,120 square feet A-21 The planter adjacent to the equestrian trail from Riverwood PI to Raspberry PI north of the County flood retention basin that is west of Chaffey College. Ground Cover area: 22,832 square feet A-22 The west side of Haven Ave from Carrari St to Vista Grove St. Ground Cover area: 4,572 square feet A-23 The west side of Haven Ave from 434 feet north of Manzanita Dr to 258 feet south of Manzanita Dr. Ground Cover area: 54,258 square feet Hardscape area: 4,581 square feet A-24 The south side of 19th St from 286 feet east of Amethyst Ave to 166 feet west of Klusman Ave. Ground Cover area: 5,904 square feet Hardscape area: 2,938 square feet Landscape Maintenance District No. 1 — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 1 Page 540 A-25 The equestrian trail and planters on the east side of Hermosa Ave from 421 feet south of Whispering Forest Dr to Sun Valley Dr. Ground Cover area: 17,529 square feet A-26 The west side of Haven Ave from 630 feet north of Wilson Ave to Wilson Ave; the parkway on the north side of Wilson Ave from Haven Ave to Mayberry Ave; the parkway on the east side of Mayberry Ave from Wilson Ave to 382 feet north of Poplar St, and the east and west side of Cartilla Ave from Wilson Ave to Poplar St. Ground Cover area: 10,243 square feet Mulchscape area: 25,297 square feet A-27 The north side of 19th St from Mayberry Ave to 93 feet east of Castle Gate PI. Ground Cover area: 5,145 square feet Hardscape area: 2,870 square feet A-28 The east side of Hermosa Ave from 360 feet south of Manzanita Dr to Manzanita Dr, and the south side of Manzanita Dr from Hermosa Ave to Raspberry PI. Ground Cover area: 7,421 square feet Hardscape area: 4,712 square feet A-29 The south side of Wilson Ave from 240 feet west of Timbermist PI to Hermosa Ave; the west side of Hermosa Ave from Wilson Ave to 213 feet south of Oakgrove Dr. Ground Cover area: 11,184 square feet A-30 Site was removed from contract and water service cancelled January 1, 2017. A-31 The south side of Lemon Ave from London Ave to Calle Hermoso. Ground Cover area: 4,404 square feet Hardscape area: 1,800 square feet A-32 The north side of Lemon Ave from the Alta Loma Channel to London Ave; the east side of London Ave from Lemon Ave to Cypress Ct. Ground Cover area: 4,463 square feet Hardscape area: 3,375 square feet A-33 The parkway on the east side of London Ave from 158 feet north of Banyan St to 310 feet north of Banyan St. Ground Cover area: 1,029 square feet Hardscape area: 1,160 square feet Landscape Maintenance District No. 1 — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 1 Page 541 A-34 The south side of Alta Loma Dr from Mayberry Ave to Revere Ave. Ground Cover area: 2,772 square feet A-35 The west side of Hermosa Ave from Lemon Ave to 125 feet north of Highland Ave, the parkway on the south side of Lemon Ave from 621 feet west of Hermosa Ave to Hermosa Ave. Ground Cover area: 10,494 square feet Hardscape area: 9,207 square feet Mulchscape area: 2,370 square feet A-36 The south side of Lemon Ave from 385 feet west of Mayberry Ave to Cartilla Ave. Ground Cover area: 4,850 square feet Hardscape area: 4,915 square feet A-37 The south side of Hillside Rd north and south of the equestrian trail from Beryl St to 203 feet east of Eastwood Ave. Ground Cover area: 4,900 square feet A-38 The median in the 9200 block of Monte Vista St. Ground Cover area: 500 square feet Hardscape area: 1,380 square feet A-39 The south side of Almond St from Henry St to Sapphire St. The west side of Sapphire St from Almond St to 255 feet south of Bella Vista Dr. Ground Cover area: 6,926 square feet A-40 The parkway on the east side of Jasper St from Hunter Dr to Highland Ave. The parkway on the south side of Highland Ave from Jasper St to Carnelian St. The west side of Carnelian St from Highland Ave to 210 feet south of Highland Ave. Ground Cover area: 14,858 square feet Hardscape area: 6,040 square feet A-41 The west side of Sapphire St from 236 feet north of Thoroughbred St to Banyan St. Ground Cover area: 1,784 square feet Hardscape area: 812 square feet A-42 The parkway on the west side of Beryl St from 132 feet north of Sunflower St to Banyan St. Ground Cover area: 4,735 square feet Hardscape area: 5,772 square feet Landscape Maintenance District No. 1 — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 1 Page 542 A-43 A-44 A-45 The north side of Base Line Rd from Topaz St to the Cucamonga Creek Channel. Ground Cover area: 4,563 square feet Hardscape area: 1,890 square feet The cutouts on the west side of Sapphire St from Banyan St to Marble Ave. Ground Cover area: 7,300 square feet The mainline for this site was connected to A-46 on September 8, 1999. A-46 The south side of Banyan St from Northstar PI to Zircon Ave. Ground Cover area: 7,448 square feet Hardscape area: 7,890 square feet A-47 The cutouts and vines on the north side of Banyan St from 180 feet east of Zircon Ave to 186 feet west of Vineyard Ave. Ground Cover area: 1,300 square feet A-48 The parkway on the west side of Beryl St from 452 feet north of Cielito St; 158 feet south of Cielito St and the easement between 9063 and 9073 Cielito St from Cielito St to 170 feet south of Cielito St. Ground Cover area: 6,916 square feet Hardscape area: 2,440 square feet A-49 The east side of Carnelian St from 662 feet south of Banyan St to Banyan St; the south side of Banyan St from Carnelian St to Northstar PI. Ground Cover area: 5,906 square feet Hardscape area: 6,972 square feet A-50 The north side of Almond St from Sapphire St to Crestview PI; the east and west side of Skyline Rd from Almond St to 595 feet north of Almond St. Ground Cover area: 17,600 square feet Hardscape area: 8,680 square feet A-51 The planter adjacent to the equestrian trail; from Haven Ave to Riverwood PI, north of County flood retention basin, west of Chaffey College. The west side of Haven Ave from 400 feet north of Amber Ln to 270 feet south of Amber Ln, and the north and south side of Amber Ln from Haven Ave to San Felipe Ct. Ground Cover area: 37,977 square feet Hardscape area: 5,458 square feet Landscape Maintenance District No. 1 — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 1 Page 543 A-52 The east side of Riverwood PI, from 188 feet south of Charwood Ct to 193 feet north of Charwood Ct. Ground Cover area: 2,750 square feet Hardscape area: 1,698 square feet A-53 The west side of Jasper St from Hunter Dr to Highland Ave. The south side of Highland from Jasper St to 308 feet west of Sard St. The east and west side of Sard St from Highland Ave to Hunter Dr. Ground Cover area: 7,445 square feet Hardscape area: 4,740 square feet A-54 The west side of Beryl St from 233 feet north of Mignonette St to Mignonette St. Ground Cover area: 2,637 square feet Hardscape area: 932 square feet A-55 The north side of 19th St from Cartilla Ave to Mayberry Ave. The east side of Mayberry Ave from 19th St to Heather St. Ground Cover area: 8,410 square feet Hardscape area: 5,060 square feet A-56 The east side of Beryl St from 410 feet north of Wilson Ave to Wilson Ave. The north side of Wilson Ave from Beryl St to 731 feet west of Buckthorn Ave. The south side of Wilson Ave from Buckthorn Ave to Beryl St. Ground Cover area: 19,708 square feet Hardscape area: 5,436 square feet A-57 The east side of Hermosa Ave from 115 feet north of Coca St to 451 feet north of Coca St. The trail north of water retention basin from Hermosa Ave to 619 feet east of Hermosa Ave. Ground Cover area: 9,406 square feet Hardscape area: 6,794 square feet A-58 The west side of Haven Ave from 510 feet south of Victoria St to 1005 feet south of Victoria St. Ground Cover area: 7,301 square feet Hardscape area: 4,790 square feet A-59 The east side of Archibald Ave from 820 feet south of Lemon Ave to 448 feet south of Lemon Ave and continues from 275 feet south of Lemon Ave to 185 south of Lemon Ave. Ground Cover area: 4,777 square feet Hardscape area: 5,041 square feet Landscape Maintenance District No. 1 — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 1 Page 544 A-60 The south side of Lemon Ave from 290 feet east of Archibald Ave to London Ave. The west side of London Ave from Lemon Ave to Orange St. Ground Cover area: 2,569 square feet Hardscape area: 4,122 square feet A-61 The north side of Carrari St from London Ave to Archibald Ave. Ground Cover area: 25,152 square feet Hardscape area: 1,698 square feet A-62 The east side of Archibald Ave from Carrari St to 505 feet north of Meadowood Dr. Ground Cover area: 8,626 square feet Hardscape area: 1,824 square feet A-63 The south side of Almond St from Carriage Rd to Almond St. Ground Cover area: 3,342 square feet Hardscape area: 3,600 square feet A-64 The east side of Beryl St from Cottonwood Way to Wilson Ave. The south side of Wilson Ave from Beryl St to 437 feet east of Beryl St. The north side of Wilson Ave from Cousins PI to 474 feet east of Cousins PI. Ground Cover area: 11,973 square feet A-65 A-67 Hardscape area: 9,949 square feet The east side of Archibald Ave from La Gloria Dr to 328 feet north of La Gloria Dr. Ground Cover area: 2,279 square feet Hardscape area: 2,411 square feet The east side of Hermosa Ave from Waterford Ln to 500 feet north of Waterford Ln. Ground Cover area: 4,695 square feet Hardscape area: 5,947 square feet The south side of 19th St from 220 feet east of Sapphire St to Via Serena. Ground Cover area: 3,208 square feet Hardscape area: 4,158 square feet The west side of Haven Ave from Hillside Rd to 783 feet south of Hillside Rd. Ground Cover area: 3,492 square feet A-69 The north side of Hillside Rd from 27 feet west of Mayberry Ave to 191 feet west of Mayberry Ave. Ground Cover area: 1,002 square feet Hardscape area: 1,605 square feet Landscape Maintenance District No. 1 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 1 Page 545 A-70 The south side of 19th St from 365 feet west of Amethyst Ave to Amethyst Ave. The west side of Amethyst Ave from 19th to Hedges Dr. Ground Cover area: 6,435 square feet Hardscape area: 7,015 square feet A-71 The west side of Archibald Ave from Hillside Rd to Wilson Ave. The north side of Wilson Ave, south of the trail fence area from Archibald Ave to 467 feet west of Archibald Ave. Ground Cover area: 9,265 square feet Hardscape area: 2,609 square feet A-72 The south side of Banyan St from 420 feet west of Archibald Ave to Archibald Ave. The west side of Archibald Ave from Banyan St to 389 feet south of Banyan St. Ground Cover area: 10,270 square feet Hardscape area: 6,673 square feet A-73 The west side of Beryl St from 300 feet north of San Simeon Dr to 130 feet north of San Simeon Dr. Ground Cover area: 1,200 square feet Hardscape area: 600 square feet A-74 The south side of Highland Ave from Beryl St to Hellman Ave. Ground Cover area: 11,603 square feet A-75 The south side of Highland Ave from Amethyst Ave to 612 feet east of Archibald Ave. Ground Cover area: 106,409 square feet Hardscape area: 60,608 square feet A-76 The west side of Archibald Ave from 635 feet north of Hillside Rd to Hillside Rd. The north side of Hillside Rd from Archibald Ave to 770 feet west of Archibald Ave. Ground Cover area: 8,859 square feet Hardscape area: 1,389 square feet A-77 The east side of Carnelian St from Brilliant Ln to Wilson Ave including the irrigation cut- outs along trail. The south side of Wilson Ave from Carnelian St to 745 feet east of Arabian Dr. The irrigation cut-outs on the north side of Wilson Ave from Carnelian St to 775 feet east of Arabian Dr. Ground Cover area: 5,101 square feet Hardscape area: 11,322 square feet B-1 The median on Blue Gum Dr from Etiwanda Ave to Blue Gum Dr. Ground Cover area: 5,100 square feet Landscape Maintenance District No. 1 — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 1 Page 546 B-2 The north side of Highland Ave from the Deer Creek Channel to San Benito Ave. The north side of 19th St from San Benito Ave to Palm Dr. The west and east side of Alameda Ave from 19th St to Ring Ave. The east side of Palm Dr from 19th St to Ring Ave. Ground Cover area: 47,397 square feet Hardscape area: 26,285 square feet B-3 The paseo from Sutter Ct to Deer Creek Channel. Ground Cover area: 294 square feet Hardscape area: 400 square feet B-4 The north side of Banyan St from Deer Creek Channel to 355 feet west of Fredericksburg Ave. Ground Cover area: 9,200 square feet Hardscape area: 3,834 square feet B-5 The north side of Lemon Ave from Semillion PI to 188 feet west of Terracina Ave. Ground Cover area: 14,472 square feet Hardscape area: 3,894 square feet B-6 The north side of Lemon Ave from Barsac PI to Semillion PI. Ground Cover area: 15,784 square feet Hardscape area: 3,780 square feet B-7 The south side of Banyan St from Cabernet PI to 414 feet east of Cabernet PI Ground Cover area: 18,814 square feet B-8 The south side of Banyan St from Callaway PI to Muscat PI. Ground Cover area: 10,505 square feet B-9 The east side of Haven Ave from Banyan St to 240 feet north of Banyan St. The north side of Banyan St from Haven Ave to Merlot Ct. Ground Cover area: 24,975 square feet Hardscape area: 1,356 square feet B-10 The east side of Haven Ave from 400 feet south of Banyan St to Banyan St. The south side of Banyan St from Haven Ave to Callaway PI. Ground Cover area: 14,548 square feet Hardscape area: 6,348 square feet B-11 The south side of Banyan St from Muscat PI to Cabernet PI. Ground Cover area: 33,282 square feet Landscape Maintenance District No. 1 — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 1 Page 547 B-12 The north side of Lemon Ave from Barsac PI to 135 feet east of Valinda Ave. Ground Cover area: 13,464 square feet Hardscape area: 4,098 square feet B-13 The south side of 19th St from Inyo PI to 585 feet east of San Benito Ave. The parkways on the east and west side of San Benito Ave from 19th St to San Mateo PI. The east side of Inyo PI from 19th St to paseo south of 19th St and the paseo running east from Inyo PI to Sonora Ave. Ground Cover area: 20,950 square feet Hardscape area: 14,192 square feet MW B-15 The paseo from San Benito Ave and Sonora Ave to the Deer Creek Channel. Ground Cover area: 2,000 square feet Hardscape area: 540 square feet The paseo from Stanislaus PI and La Vine St to the Deer Creek Channel. Ground Cover area: 1,040 square feet Hardscape area: 428 square feet B-16 The paseo from Inyo PI to Mendocino PI. Ground Cover area: 225 square feet Hardscape area: 184 square feet B-17 The paseo from Yuba Ct to Deer Creek Channel. Ground Cover area: 918 square feet Hardscape area: 420 square feet B-18 The south side of Wilson Ave from 377 feet west of Canistel Ave to 1032 feet east of Canistel Ave. Ground Cover area: 6,762 square feet Hardscape area: 8,454 square feet B-19 The east side of Haven Ave from the Southern Pacific Railroad to 341 feet south of Victoria St. Ground Cover area: 6,415 square feet Hardscape area: 8,865 square feet B-20 The east side of Haven Ave from 341 feet south of Victoria St to Victoria St; the south side of Victoria St from Haven Ave to 237 feet east of Mango St. Ground Cover area: 16,900 square feet Hardscape area: 8,767 square feet Landscape Maintenance District No. 1 — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 1 Page 548 B-21 The south side of 19th St from Valinda Ave to Inyo PI. Ground Cover area: 3,900 square feet Hardscape area: 3,700 square feet B-22 The south side of Lemon Ave south of the sidewalk from 188 feet west of Terracina Ave to 284 feet north of Marbella Dr. The parkway on the south side of Lemon Ave from 188 feet west of Terracina Ave to 517 feet north of Marbella Dr. The turf in the parkway at the end of the cul-de-sac on Sonterra Ct. The parkway on the north side of Lemon Ave from 188 feet west of Terracina Ave to 526 feet south of Terracina Ave. The north side of Lemon Ave north of the sidewalk from 188 feet west of Terracina Ave to 562 feet south of Terracina Ave. The turf in the parkway at the end of the cul-de-sac at Serena PI. Ground Cover area: 17,688 square feet Turf area: 6,390 square feet Hardscape area: 4,928 square feet B-23 The parkway on the east side of Lemon Ave from 129 feet south of Marbella Dr to 526 feet south of Terracina Ave. The slope on the east side of Lemon Ave east of the sidewalk from 129 feet south of Marbella Dr to 562 feet south of Terracina Ave. The west side of Lemon Ave west of the sidewalk from 284 feet north of Marbella Dr to 129 feet south of Marbella Dr. The parkway on the west side of Lemon Ave from 517 feet north of Marbella Dr to 129 feet south of Marbella Dr. Ground Cover area: 22,531 square feet Hardscape area: 4,468 square feet B-24 The south side of Highland Ave from 327 feet west of Deer Creek Channel to Deer Creek Channel. The paseo from Los Osos Way to Deer Creek Channel. Ground Cover area: 4,946 square feet Hardscape area: 2,099 square feet B-25 The south side of Banyan St from 152 feet west of Cantabria Ave to 930 feet east of Cantabria Ave. Ground Cover area: 16,693 square feet B-26 The north side of Wilson Ave from 590 feet west of High Meadow PI to 187 feet east of High Meadow PI. Ground Cover area: 4,628 square feet Hardscape area: 390 square feet B-27 The east side of Haven Ave from 467 feet north of 19th St to 650 feet north of 19th St. Ground Cover area: 3,483 square feet Hardscape area: 6,235 square feet Landscape Maintenance District No. 1 — City of Rancho Cucamonga 16 Fiscal Year 2019/20 ATTACHMENT 1 Page 549 C-1 The north side of 26th St from Andover PI to Hermosa Ave. The east side of Hermosa Ave from 26th St to 331 feet north of Concord Dr. Ground Cover area: 22,227 square feet Hardscape area: 5,532 square feet C-2 The entry monument on the northeast and northwest corners of 4th St and Archibald Ave. Ground Cover area: 6,337 square feet Hardscape area: 3,998 square feet C-3 C-4 The south side of Base Line Rd from Ramona Ave to 128 feet east of Cambridge Ave. Ground Cover area: 17,262 square feet Hardscape area: 4,865 square feet The south side of Base Line Rd from 440 feet west of Ramona Ave to Ramona Ave. Ground Cover area: 6,198 square feet Hardscape area: 2,200 square feet C-5 The south side of Base Line Rd from 340 feet west of Center Ave to 103 feet east of Center Ave. Ground Cover area: 8,850 square feet Hardscape area: 2,215 square feet C-6 The south side of Base Line Rd from Ivy Ln to 105 feet west of Marine Ave. Ground Cover area: 8,080 square feet Hardscape area: 2,475 square feet C-7 The parkway on the north side of Church St from 142 feet east of Teak Way to 230 feet west of Teak Way. Ground Cover area: 1,813 square feet Hardscape area: 1,650 square feet C-8 The west side of Hermosa Ave from 524 feet north of Palo Alto St to 142 feet south of Palo Alto St. Ground Cover area: 2,650 square feet Hardscape area: 3,996 square feet C-9 The parkway on the west side of Hermosa Ave from 163 feet north of Ironwood St to 145 feet south of Ironwood St. Ground Cover area: 1,500 square feet Hardscape area: 1,848 square feet Landscape Maintenance District No. 1 — City of Rancho Cucamonga 17 Fiscal Year 2019/20 ATTACHMENT 1 Page 550 C-10 The entry monument parkway on the south side of Base Line Rd from the western city limit to Alta Cuesta Dr. Ground Cover area: 9,756 square feet Hardscape area: 4,380 square feet C-11 The parkway on the east side of Beryl St from Alder St to 135 feet north of Culpepper St. Ground Cover area: 3,400 square feet Hardscape area: 3,600 square feet C-12 The parkway on the east side of Hellman Ave from Tryon St to 665 feet north of Tryon St. Ground Cover area: 8,280 square feet Hardscape area: 3,325 square feet C-13 The parkway on the west side of Hellman Ave from 500 feet north of Church St to Church St. Ground Cover area: 2,416 square feet Hardscape area: 3,000 square feet C-14 The east side of Archibald Ave from 196 feet north of Palo Alto St to 530 feet north of Palo Alto St. Ground Cover area: 4,262 square feet Hardscape area: 1,374 square feet C-15 The north side of San Bernardino Rd from Summerlin PI to 225 feet west of Summerlin PI. Ground Cover area: 1,660 square feet Hardscape area: 710 square feet C-16 The south side of Base Line Rd from 286 feet west of Hermosa Ave to Hermosa Ave. The raised planter on the southwest corner of Base Line Rd and Hermosa Ave. Ground Cover area: 4,190 square feet Hardscape area: 2,320 square feet C-17 The east side of Hellman Ave from 775 feet south of 6th St to 6th St. The south side of 6th St from Hellman Ave to Golden Oak Rd. The west side of Golden Oak Rd from 6th St to Foxbrook Dr. Ground Cover area: 9,058 square feet Hardscape area: 6,387 square feet Landscape Maintenance District No. 1 — City of Rancho Cucamonga 18 Fiscal Year 2019/20 ATTACHMENT 1 Page 551 D-1 D-2 D-3 The east side of Rochester Ave from Church St to Base Line Rd. Ground Cover area: 27,920 square feet Hardscape area: 17,301 square feet The east side of Rochester Ave from 146 feet south of Chervil St to Church St. Ground Cover area: 21,858 square feet Hardscape area: 13,263 square feet The south side of Base Line Rd from Rochester Ave to 600 feet east of Rochester Ave. Ground Cover area: 2,180 square feet Hardscape area: 4,121 square feet D-4 The north and south sides of Church St from Rochester Ave to 150 feet east of Hyssop Dr. Ground Cover area: 6,340 square feet Hardscape area: 8,887 square feet D-5 The landscape along the Edison corridor from Arrow Rt. To Foothill Blvd. Ground Cover area: 23,392 square feet H-9 The Haven Ave median from the 210 freeway to Alta Loma Dr. Ground Cover area: 2,207 square feet H-10 The Haven Ave median from entrance of Haven Village to Amber Ln. Ground Cover area: 6,968 square feet Converted 5,131 square feet of turf to ground cover effective April 1, 2013. Area listed is the 50% maintained by LMD 1. An equal amount is maintained by General Fund as of March 25, 2013 H-11 The Haven Ave median from Amber Ln to Olive Way. Ground Cover area: 5,026 square feet Converted 3,475 square feet of turf to ground cover effective April 1, 2013. Area listed is the 50% maintained by LMD 1. An equal amount is maintained by General Fund as of March 25, 2013 H-12 The Haven Ave median from Olive Way to 712 feet north of Wilson Ave. Ground Cover area: 6,734 square feet Converted 3,933 square feet of turf to ground cover effective April 1, 2013. Area listed is the 50% maintained by LMD 1. An equal amount is maintained by General Fund as of March 25, 2013 H-13 The Haven Ave median from 19th St to the 210 freeway. Ground Cover area: 12,514 square feet Landscape Maintenance District No. 1 — City of Rancho Cucamonga 19 Fiscal Year 2019/20 ATTACHMENT 1 Page 552 FH -18 The Foothill Blvd median from East Ave to 453 feet east of Cornwall Ct. Ground Cover area: 5,450 square feet Parks, ground cover, shrubs and turf areas that make up parkways, median islands and paseos are maintained under contract by a private landscape maintenance company. Map of Improvements The following page shows the map of landscaping improvements, including irrigation sites and community trails, to be maintained using District funds. Landscape Maintenance District No. 1 — City of Rancho Cucamonga 20 Fiscal Year 2019/20 ATTACHMENT 1 Page 553 A ,-1 #A =O Z N t C ,A Vc U 4j = II O O y U An J G �L I n /%IJa V Cr E S 3 O AV u� 3 t 1-4 _ U u, _0J•■02110h iCD � c G 4j £ o _ � a - 41 my epue/wa3 - ii ny epuemU U J :.�. ........ ny Jajsay:)ob�-�ny Ja}sau:)o'd i� ii AV Ua I I - -�-� I! n Ua I I d �I.II.W , _ b �I.II.W +-:-zv4 ny uaAeH i � * — �� ny uaneH AV ewwJa ! i_ . 4- 0 s 1. b H � o� I ny eSa.uJaH �i ny Pleq!u:)J'd11 AV ny Pleq!u:)Jt/ Of R F ii ny uewllaH i <'� ,c.-''tv, ny uewllaH gl ' • ntl P eAau!A IS ueilauJeD AV 9 !' r M N iI � _ r P 00 T LL # � me =oZI =eay Landscape Maintenance District No. 1 - City of Rancho Cucamonga 21 Fiscal Year 2019/20 ATTACHMENT 1 Page 554 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Capital Expenditures: Captial Outlay - Improvements Other Than Building 413,000 Transfer Out: Transfer Out - LMD #1 Capital Reserve Fund 90,000 Total Expenditures Budget $ 1,889,350 Landscape Maintenance District No. 1 — City of Rancho Cucamonga 22 Fiscal Year 2019/20 ATTACHMENT 1 Page 555 Fiscal Year 2019/20 Budget Expenditures Personnel Services: Regular Salaries $ 17,820 Part-time Salaries 5,000 Fringe Benefits 9,560 Subtotal - Personnel 32,380 Operations and Maintenance: Operations and Maintenance: O & M/General 80,100 O & M/Facilities 2,300 Vehicle Operations and Maintenance 2,000 Emergency Equipment and Vehicle Rental 5,800 Equipment Operations and Maintenance 2,000 Subtotal - Operations and Maintenance 92,200 Contract Services: Contract Services/General 679,360 Contract Services/Facilities 7,630 Tree Maintenance 52,500 Subtotal - Contract Services 739,490 Utilities: Telephone Utilities 2,000 Water Utilities 342,760 Electric Utilities 65,980 Subtotal - Utilities 410,740 Assessment Administration 62,850 Admin./General Overhead 48,030 Other Expenses 660 Subtotal - Operations and Maintenance 1,353,970 Capital Expenditures: Captial Outlay - Improvements Other Than Building 413,000 Transfer Out: Transfer Out - LMD #1 Capital Reserve Fund 90,000 Total Expenditures Budget $ 1,889,350 Landscape Maintenance District No. 1 — City of Rancho Cucamonga 22 Fiscal Year 2019/20 ATTACHMENT 1 Page 555 Fiscal Year 2019/20 Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 1,232,960 Anticipated Prior Year Delinquencies Collection 13,900 Subtotal - Taxes 1,246,860 Other Revenues: Interest Earnings 25,220 Other Rental/Lease Income 24,910 Park Maintenance Fees 4,450 Sports Field User Group Rentals 1,000 Sports Lighting Fees 22,290 Other Revenue 100 Subtotal - Other Revenues: 77,970 Transfer In: Transfer In - General Fund 135,830 Transfer In - LIVID #1 Operating Fund 90,000 Subtotal - Transfer In: 225,830 Total Revenues Budget $ 1,550,660 Contribution to/(Use of) Fund Balance $ (338,690) Total Gross Estimated Assessments $ 1,245,317.02 Total District EBU Count 13,504.67 Actual Assessment per EBU - Fiscal Year 2019/20 $92.21 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 92.21 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment with the goal of maintaining the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. Beginning with Fiscal Year 2016/17 the City will maintain a Capital Reserve Fund to be used for deferred maintenance and pending capital projects. The reserve balance information for the District is as follows: Landscape Maintenance District No. 1 — City of Rancho Cucamonga 23 Fiscal Year 2019/20 ATTACHMENT 1 Page 556 Operating Capital Total Reserve Reserve Reserve Estimated Reserve Fund Balance, June 30, 2019 $1,327,565 $221,304 $1,548,869 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (391,960) 53,270 (338,690) Estimated Reserve Fund Balance, June 30, 2020 $935,605 $274,574 $1,210,179 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Landscape Maintenance District No. 1 — City of Rancho Cucamonga 24 Fiscal Year 2019/20 ATTACHMENT 1 Page 557 Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking). METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement." Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by Landscape Maintenance District No. 1 — City of Rancho Cucamonga 25 Fiscal Year 2019/20 ATTACHMENT 1 Page 558 the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. General Benefit Section 4 of Article XIII D of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. In this District, the improvements being financed consists of the maintenance of local improvements located within the boundaries of the District and include paseos, street trees, landscaped areas, Parks - Bear Gulch Park, East and West Beryl Park, Old Town Park, Church Street Park, Golden Oaks Park, Hermosa Park, and the undeveloped Don Tiburcio Tapia Park and appurtenant facilities that are located throughout the General City and were installed to create a common landscape theme and neighborhood identity for parcels within the District. The improvements are situated within the public rights-of-way of the internal local street network within the General City which provides ingress and egress for parcels within the District to access the City's system of arterial streets. City residents and traffic from parcels not within the District do not use the internal local street network or paseos except for the express purpose of accessing properties located within the District, and therefore do not benefit from the improvements. Only parcels which are within the District and proximate to the improvements and within the District are being assessed. Accordingly, there is a direct physical and visual nexus between each parcel being assessed and the improvements to be funded by the assessment that does not exist for parcels outside of the District boundary and that is particular and distinct from that shared by the public at large. Under these circumstances, all of the benefits conferred are direct and local in nature, and provide a benefit to only those parcels located within the boundaries of the District. Based upon this, it has been determined that there is no quantifiable general benefit to the surrounding community and the public in general from the maintenance of the improvements within the boundaries of the District, and therefore no portion of the project costs should be attributed to general benefit. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District and, as such, confer a special and direct benefit to parcels within the District by: • improving the livability, appearance, and desirability for properties within the boundaries of the District, and Landscape Maintenance District No. 1 — City of Rancho Cucamonga 26 Fiscal Year 2019/20 ATTACHMENT 1 Page 559 • ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing beautification, shade and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District, only properties within the District receive a special benefit and are assessed for said maintenance. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined; however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single family home as the basic unit of assessment. A single family home equals one EBU. Every other land -use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land -use), and size of the property, as compared to a single family home. The following table provides the weighting factors applied to various land -use types, as assigned by County use code, to determine each parcel's EBU assignment. Landscape Maintenance District No. 1 — City of Rancho Cucamonga 27 Fiscal Year 2019/20 ATTACHMENT 1 Page 560 Land -Use Equivalent Dwelling Units Property Type (County Use Code) EBU Value Multiplier Single Family Residential 1.00 Parcel Multi -Family Residential 0.50 Unit Non -Residential 1.00 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for the District: The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Landscape Maintenance District No. 1 — City of Rancho Cucamonga 28 Fiscal Year 2019/20 ATTACHMENT 1 Page 561 Maximum Allowable Actual Assessment Assessment Total Parcel Land Use Category Rate per EBU Rate per EBU Units/Acres Total EBUs Single Family Residential $92.21 $92.21 8,347.00 8,347.00 Multi -Family Residential 92.21 92.21 10,280.00 5,140.00 Non -Residential 92.21 92.21 8.83 17.67 The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Landscape Maintenance District No. 1 — City of Rancho Cucamonga 28 Fiscal Year 2019/20 ATTACHMENT 1 Page 561 M i Ay uewllaH i O Z U E a-+ M — > 'V V i 4! i O 0 0 u u ; a� � W 0 = _6 u� ■ ■ V � ' a ' AV epuemQ3 V ■ U1 j = i Ay JajSalpO'd Ay UaN!II!W i''• ......... Ay uaneH i i i Ay esowJaH ■ Ay pleq!y:)Jy i Ay uewllaH i i ■ i i ;S ue!laweJ i i a� _6 u� _ ny ;1 rn ti E J Q V J o Q: limy 41 0 � ^ 0 LL Q ------------. T. ., Ay lse3 n � o CO E ,q - W. AV epUemg3 Ay Jajsay3oa Ay Uaj!II!W Ay uaneH Ay esowJaH AV pleq!4:)sd .s'� Ay uewllaH i•,E Ln 'it AV pJetau'A E a lid p R og a E8pg E ggae� +, Ay aAOJ!) 00 s el�u Landscape Maintenance District No. 1 — City of Rancho Cucamonga 29 Fiscal Year 2019/20 ATTACHMENT 1 Page 562 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the District: Property Type (County Use Code) Actual Assessment Rate Per EBU Total Units/ Acres Total EBUs Total Assessment Single Family Residential $92.21 8,347.00 8,347.00 $769,676.87 Multi -Family Residential 92.21 10,280.00 5,140.00 474,010.80 Non -Residential 92.21 8.83 17.67 1,629.35 Total 1.00 1 18,635.83 13,504.67 $1,245,317.02 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations The following annexations are effective for Fiscal Year 2019/20: APN Annexation Date Project Name Total Units/Acres Total EBUS Property Type 1062-111-02 03/07/18 DRC2017-00846 1.00 1.00 SFD 0201-182-07 06/06/18 PM19836 2.00 2.00 SFD 1061-741-19 11/21/18 PW2018-03742 1.00 1.00 SFD Landscape Maintenance District No. 1 — City of Rancho Cucamonga 30 Fiscal Year 2019/20 ATTACHMENT 1 Page 563 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Landscape Maintenance District No. 2 (Victoria Neighborhood Parks) Page 564 CITY OF RANCHO CUCAMONGA Landscape Maintenance District No. 2 (Victoria Neighborhood Parks) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 565 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 22 ESTIMATE OF COSTS 24 District Budget 24 Definitions of Budget Items 26 BENEFITS FROM IMPROVEMENTS AND QUANTIFICATION 27 Benefits from Improvements 27 Quantification of Benefit 29 Sidewalks and Community Trails 30 Street Landscaping 32 Neighborhood Parks 37 Collective General Benefit 39 METHOD OF ASSESSMENT 39 Overview 39 Apportioning of Special Benefit 40 Rate per Benefit Unit 47 Method of Assessment Spread 47 Applying the Method of Assessment Spread 47 Page 566 Proposed Maximum Assessment Rates Cost of Living Inflator ASSESSMENT DIAGRAM ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll Annexations 50 50 51 53 53 53 Page 567 ENGINEER'S LETTER WHEREAS, on June 19, 2019 the City Council of Rancho Cucamonga (the "City"), under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-038, a Resolution Initiating Proceedings for the Levy of Annual Assessments Landscape Maintenance District No. 2 (Victoria Neighborhood Parks) (hereafter, referred to as the "District"); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Expenditures Personnel Services Operations and Maintenance Capital Expenditures Total Expenditures Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies Anticipated Prior Year Delinquencies Collection Subtotal - Taxes Other Revenues Transfer In Total Revenues Budget Contribution to/(Use of) Fund Balance Total District EBU Count Actual Assessment per EBU Maximum Allowable Assement per EBU Landscape Maintenance District No. 2 — City of Rancho Cucamonga Fiscal Year 2019/20 Fiscal Year 2019/20 Budget $ 931,880 3,161,480 756,550 4,849,910 3,522,770 34,730 3,557,500 54,770 324,860 3,937,130 $ (912,780) 77,704.49 $ 45.80 $ 47.18 1 ATTACHMENT 2 Page 568 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Landscape Maintenance District No. 2 — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 2 Page 569 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public Landscape Maintenance District No. 2 — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 2 Page 570 hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area located south of the 210 Freeway, west of Etiwanda Ave, southwest of the 1-15 Freeway, and east of Haven Ave, also known as the Victoria Neighborhood Parks and Landscape Maintenance District, and are more particularly in the diagram of the District included herein. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements located in and serviced and maintained by the District generally include: the landscaping and associated landscape lighting and irrigation systems installed along the roadways, medians, and community trails; sidewalks; and six neighborhood parks that are of direct and special benefit to the parcels within the District. These improvements are located within the public right-of-ways and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris/graffiti, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements, including the Landscape Maintenance District No. 2 — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 2 Page 571 parks and irrigation systems, includes but is not limited to, the upkeep, repair, removal or replacement of all or any part of the improvement or facility; grading and replacement of trail surfacing; trail fence repair and replacement; and irrigation systems control, adjustment, repair and replacement. Servicing means the furnishing of water for the irrigation of landscaping, the furnishing of electricity, gas or other illuminating energy for the lighting of landscaping or appurtenant facilities. This shall also include materials, vehicles, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Parks: Ellena Park, Kenyon Park, Victoria Arbors Park, Victoria Groves Park, Vintage Park, and Windrows Park Site # Descriptive Location 2-1 The west side of Arbor Ln from the traffic circle to Church St. The Arbor Ln median from Church St to the traffic circle. The east side of Arbor Ln from Long Meadow Dr to Church St. The paseo from the west side of Arbor Ln to Day Creek Blvd. The paseo from the west side of Arbor Ln to Saintsbury PI. The north side of Winery Dr from Arbor Ln to 214 feet west of Arbor Ln. The south side of Long Meadow Dr from Freestone Ct to Duck Creek PI. Ground Cover area: 93,639 square feet Hardscape area: 59,041 square feet 2-2 The northwest corner of Day Creek Blvd and Church St. The north side of Church St from Day Creek Blvd to 1,152 feet west of Hess PI. The paseo from the north side of Church St to Dry Creek Dr. The paseo from the north side of Church St to Pineridge PI. The west side of Hess PI from the north side of Church St to Dry Creek Dr. The south side of Church St from 145 feet east of Hyssop Dr to 896 feet east of Hyssop Dr. Ground Cover area: 24,018 square feet Hardscape area: 26,617 square feet 2-3 The west side of Day Creek Blvd from 250 feet north of Appellation Dr to Church St. The east side of Day Creek Blvd from Church St to Madrigal PI. The Day Creek Blvd median from Church St to Base Line Rd. The south side of Madrigal PI from Day Creek Blvd to Round Hill PI. Ground Cover area: 35,420 square feet Hardscape area: 42,671 square feet Landscape Maintenance District No. 2 — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 2 Page 572 2-4 Victoria Park Ln from Base Line Rd to the east entrance of Victoria Arbor Park. The southwest corner of Victoria Park Ln and Base Line Rd. The southeast corner of Victoria Park Ln to 445 feet east of Victoria Park Ln. Ground Cover area: 36,482 square feet Turf area: 3,874 square feet Hardscape area: 32,927 square feet 2-5 The east and west side of Victoria Park Ln and the medians from Mosaic Dr to Church St. Ground Cover area: 56,358 square feet Hardscape area: 20,390 square feet 2-6 The north side of Church St from Arbor Ln to Day Creek Blvd. The northwest corner of Church St and Arbor Ln. The paseo from the north side of Church St to Wilson Creek Dr. Ground Cover area: 21,616 square feet Hardscape area: 15,159 square feet 2-7 The north side of Church St from Victoria Park Ln to Arbor Ln. The northwest corner of Victoria Park Ln and Church St. The paseo from the north side of Church St to Elk Cove Ct. The paseo from the north side of Church St to Freestone Ct. The northeast corner of Arbor Ln and Church St. Ground Cover area: 16,609 square feet Hardscape area: 13,730 square feet 2-8 The paseo from the west side of Etiwanda Ave to Silver Rose Ct. The north side of Church St from Etiwanda Ave to Victoria Park Ln. The east side of Iron Horse PI from Church St to Wild Horse PI. The paseo from the north side of Church St to Cloudy Bay Ct. The medians from Iron Horse PI to Etiwanda Ave. Ground Cover area: 35,122 square feet Hardscape area: 28,473 square feet 2-9 The landscaped slope behind existing landscape of site 2-5 on the west side of Victoria Park Ln from 475 feet north of Long Meadow Dr to Long Meadow Dr. The landscape slope and curb adjacent parkway from Victoria Park Ln to 685 feet west of Victoria Park Ln. Ground Cover area: 26,213 square feet Hardscape area: 5,617 square feet VW -1 Base Line Rd median from Victoria Park Ln to 830 feet west of Victoria Park Ln. Ground Cover area: 4,514 square feet Hardscape area: 3,474 square feet Landscape Maintenance District No. 2 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 2 Page 573 VW -2 The north side of Base Line Rd 300 feet east and 200 feet west of Swanson PI. The east and west sides of Swanson PI from Base Line Rd to Province St. The paseo from the intersection of Swanson PI and Province St to Atwood St with outlet to Dunmore PI. The paseo from Atwood St to the Southern Pacific Railroad. The north side of Saratoga St from Powell PI to Dunmore PI. The paseo from Saratoga St to Etiwanda Ave. The south side of Atwood St from Victoria Park Ln to Travis PI. The north side of Atwood St from Walcott PI to Victoria Park Ln. Ground Cover area: 18,753 square feet Turf area: 73,931 square feet Hardscape area: 22,615 square feet VW -3 The Victoria Park Ln median and the west and east side parkways from Base Line Rd to the entrance to Victoria Village. Ground Cover area: 27,090 square feet Hardscape area: 3,214 square feet VW -4 The Victoria Park Ln median and the west and east side parkways from Victoria Village entrance to Atwood St. Ground Cover area: 40,937 square feet Hardscape area: 6,428 square feet VW -5 The Victoria Park Ln median and the west side and east side parkways from Atwood St to the Southern Pacific Railroad. Ground Cover area: 49,513 square feet Hardscape area: 5,467 square feet VW -6 The paseo running north from 12732 Farrington St to the Southern Pacific Railroad. Ground Cover area: 285 square feet Hardscape area: 679 square feet VW -7 The paseo running north from 12840 Farrington St to the Southern Pacific Railroad. Ground Cover area: 266 square feet Hardscape area: 552 square feet VW -8 The Victoria Park Ln median and the west side parkway from the Southern Pacific Railroad to South Victoria Windrows Loop. The Victoria Park Ln east side parkway from the Southern Pacific Railroad to Zinnia Ct. Ground Cover area: 40,548 square feet Hardscape area: 6,150 square feet Landscape Maintenance District No. 2 — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 2 Page 574 VW -9 The Victoria Park Ln east side parkway from Barberry St to North Victoria Windrows Loop at Windrows Park. Ground Cover area: 40,004 square feet Turf area: 11,779 square feet Hardscape area: 3,720 square feet VW -10 The west side of Victoria Park Ln from South Victoria Windrows Loop to Dahlia Ct. The Victoria Park Ln median from Zinnia Ct to Dahlia Ct. The east side of Victoria Park Ln from North Victoria Windrows Loop at Windrows Park to Dahlia Ct. Ground Cover area: 50,620 square feet Turf area: 11,878 square feet Hardscape area: 11,400 square feet VW -11 The east side parkway on South Victoria Windrows Loop from Silktassel Dr to Victoria Park Ln. The parkway on the south side of Victoria Park Ln from the intersection of South Victoria Windrows Loop and North Victoria Windrows Loop to Dahlia Ct. The Victoria Park Ln median from the intersection of North and South Victoria Windrows Loop to Dahlia Ct. The parkway on the north side of Victoria Windrows Loop from the intersection of North and South Victoria Windrows Loop to Dahlia Ct. Ground Cover area: 27,053 square feet Turf area: 20,216 square feet Hardscape area: 6,988 square feet VW -12 The Victoria Park Ln median from the intersection of North and South Victoria Windrows Loop to 390 feet east of Day Creek Blvd. The parkway on the north side of Victoria Park Ln from the intersection of North and South Victoria Windrows Loop to 390 feet east of Day Creek Blvd. The parkway on the west side of North Victoria Windrows Loop from Silverberry St to Victoria Park Ln. The parkway on the south side of Silverberry St from 390 feet east of Day Creek Blvd to North Victoria Windrows Loop. Ground Cover area: 166,249 square feet Turf area: 21,603 square feet Hardscape area: 12,868 square feet VW -13 The parkway on the south side of Victoria Park Ln from 390 feet east of Day Creek Blvd to South Victoria Windrows Loop. The west side of South Victoria Windrows Loop from Victoria Park Ln to Snapdragon St. Ground Cover area: 20,068 square feet Turf area: 16,476 square feet Hardscape area: 7,200 square feet Landscape Maintenance District No. 2 — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 2 Page 575 VW -14 The parkway on the west side of South Victoria Windrows Loop from Snapdragon St to Victoria Park Ln. The parkway on the north and south side of Sugar Gum St from South Victoria Windrows Loop to 390 feet east of Day Creek Blvd. The parkways on the east and west sides of Basswood PI from Sugar Gum St to Blazing Star Ct. The parkway on the north side of South Victoria Windrows Loop from Victoria Park Ln to Silktassel Dr. Ground Cover area: 21,466 square feet Turf area: 10,335 square feet Hardscape area: 27,560 square feet VW -15 The parkway on the north side of Bougainvillea Way from Peach PI to North Victoria Windrows Loop. The parkway on the east side of North Victoria Windrows Loop from Bougainvillea Way to Citrus PI. The parkway on the north side of North Victoria Windrows Loop from Locus Ave and following that curb line to Silverberry St. The parkway on the north side of Silverberry St from North Victoria Windrows Loop 390 feet east of Day Creek Blvd. The paseo from North Victoria Windrows Loop at Silverberry St to Nasturtium Dr. The paseo from North Victoria Windrows Loop at Locus Ave to Pistache St and continuing to Bougainvillea Way. Ground Cover area: 45,929 square feet Turf area: 12,207 square feet Hardscape area: 23,630 square feet VW -16 The south side of Highland Ave from 455 feet east of Day Creek Blvd to 534 feet east of Locus Ave. The east and west side of Locus Ave from Highland Ave to North Victoria Windrows Loop. The parkway on the south side of North Victoria Windrows Loop from Citrus PI east to Bougainvillea Way. The parkway on the north side of North Victoria Windrows Loop from Twinspur PI to Locus Ave. Ground Cover area: 26,577 square feet Turf area: 23,922 square feet Hardscape area: 19,203 square feet VW -17 This site was modified and added to VW -16 on January 5, 1999. VW -18 The south side of Highland Ave from 12583 Highland Ave to Rockrose Ave. Ground Cover area: 2,800 square feet Turf area: 8,515 square feet Hardscape area: 3,325 square feet Landscape Maintenance District No. 2 — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 2 Page 576 VW -19 The north side of North Victoria Windrows Loop from Rosemary Ct to Rockrose Ave. The east side of Rockrose Ave from North Victoria Windrows Loop to Highland Ave. The south side of Highland Ave from Rockrose Ave to Etiwanda Ave. The horse trail from Highland Ave and Etiwanda Ave to the Fire Station. Ground Cover area: 21,027 square feet Turf area: 32,266 square feet Hardscape area: 11,298 square feet VW -20 The parkway on the south side of North Victoria Windrows Loop from Victoria Park Ln to Plum Way. The parkway on the west side of North Victoria Windrows Loop from Plum Way to Rosemary Ct. The paseo from Tipu PI east to the open field. Note: The area in front of Windrows Park is watered by the VW -20 water meter, but it is maintained by City crews. Ground Cover area: 2,110 square feet Turf area: 16,411 square feet Hardscape area: 9,132 square feet VW -21 The east side of North Victoria Windrows Loop from Rosemary Ct to the trail south of Kalmia St. The trail and paseo from North Victoria Windrows Loop south of Kalmia St to Etiwanda Ave and north to the Fire Station. The south side of Basil St from North Victoria Windrows Loop to Santolina PI. Ground Cover area: 49,187 square feet Turf area: 36,461 square feet Hardscape area: 19,600 square feet Mulchscape: 21,071 square feet VW -22 The paseo from North Victoria Windrows Loop at Rockrose Ave to the northeast corner of Windrows Park and from that corner to Plum Way. Ground Cover area: 13,689 square feet Turf area: 19,953 square feet Hardscape area: 9,489 square feet VW -23 The west side of Rockrose Ave from Highland Ave to North Victoria Windrows Loop. The parkway on the north side of North Victoria Windrows Loop from Rockrose Ave to Twinspur PI. The parkway on the south side of North Victoria Windrows Loop from Bougainvillea Way to Rosemary Ct. Ground Cover area: 18,299 square feet Turf area: 3,452 square feet Hardscape area: 10,352 square feet Landscape Maintenance District No. 2 — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 2 Page 577 VW -24 The Metropolitan Water District easement from Jasmine Ct and Ironbark Dr to Sweetgum Dr. Ground Cover area: 475 square feet Hardscape area: 4,730 square feet VW -25 The north side of Base Line Rd from 384 feet west of Wanona PI to Etiwanda Ave. The west side of Etiwanda Ave from Base Line Rd to Craig Dr. The Base Line Rd median from Swanson PI to Etiwanda Ave. Ground Cover area: 20,934 square feet Turf area: 3,079 square feet Hardscape area: 12,799 square feet VW -26 The paseo from Grape PI to 630 feet west of Grape PI Ground Cover area: 7,021 square feet Hardscape area: 8,548 square feet VW -27 The south side of Base Line Rd from 251 feet west of Swanson PI to Etiwanda Ave. The Base Line Rd median from Victoria Park Ln to Swanson PI. Ground Cover area: 18,816 square feet Hardscape area: 17,233 square feet VG -1 The turf and ground cover on the south side of Highland Ave from the Deer Creek Channel to Fairmont Way. The turf and ground cover from Highland Ave on the west side of Fairmont Way to Victoria Park Ln. The ground cover on the north side of Victoria Park Ln south of the horse trail from 475 feet east of Milliken Ave to Fairmont Way. The turf on the north side of Victoria Park Ln from 275 feet east of Milliken Ave to Fairmont Way. The turf in the parkway on the east side of Fairmont Way from Victoria Park Ln to Highland Ave. Ground Cover area: 21,573 square feet Turf area: 47,604 square feet Hardscape area: 17,300 square feet Landscape Maintenance District No. 2 — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 2 Page 578 VG -2 The turf on the east side of York PI from Delaware St to Fairmont Way. The ground cover on the south side of Fairmont Way from York PI and continuing on that curb line to Victoria Park Ln. The turf and ground cover on the south side of Victoria Park Ln west of Milliken Ave from Fairmont Way to Milliken Ave. The parkway on the west side of Milliken Ave from Victoria Park Ln to Fairmont Way. The Milliken Ave median from Fairmont Way to Victoria Park Ln. The turf on the north side of Victoria Park Ln from 273 feet west of Milliken Ave to Milliken Ave. The ground cover on the north side of Victoria Park Ln south of the horse trail from 468 feet west of Milliken Ave to Milliken Ave. Ground Cover area: 53,416 square feet Turf area: 49,587 square feet Hardscape area: 20,173 square feet VG -3 The turf and ground cover north of the sidewalk on the north side of Fairmont Way from Nova Ct continuing on that curb line to York PI and the turf south of the sidewalk on the north side of Fairmont Way from Armstrong PI continuing on that curb line to York PI. The ground cover on the west side of York PI from Fairmont Way to Delaware St and the ground cover on the east side of York PI. The turf and ground cover on the west side of Fairmont Way from Emerson St continuing along that curb line to Armstrong PI. The turf and ground cover on the east and west sides of Biola PI. Ground Cover area: 57,189 square feet Turf area: 38,343 square feet Hardscape area: 26,848 square feet VG -4 The turf and ground cover on the south side of Fairmont Way from Armstrong PI to Milliken Ave. The turf and ground cover on the west side of Milliken Ave from Fairmont Way to the Southern Pacific Railroad. The Milliken Ave median from Fairmont Way to the Southern Pacific Railroad. The ground cover on the north side of the Southern Pacific Railroad from Deer Creek Channel to Rochester Ave including the paseo to Baylor St. The ground cover on the north side of Fairmont Way from Milliken Ave to Nova Ct. The turf on the north side of Fairmont Way from Milliken Ave to Armstrong PI. Ground Cover area: 202,163 square feet Turf area: 19,751 square feet Hardscape area: 12,278 square feet VG -5 The paseo from Biola PI to Amarillo St to Delaware St at York PI Ground Cover area: 12,448 square feet Turf area: 44,896 square feet Hardscape area: 7,992 square feet Landscape Maintenance District No. 2 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 2 Page 579 VG -6 The paseo beginning at the northeast corner of Victoria Groves Park and Fairmont Way and extending to the Deer Creek Channel. Ground Cover area: 73,442 square feet Turf area: 74,778 square feet Hardscape area: 16,629 square feet VG -7 The paseo that begins on the south side of Donnelly St at Fairmont Way and continues to the Deer Creek Channel including the southward extension on the west side of Albright PI from Donnelly St to Pacific and the paseo from Pacific to Charleston St. Ground Cover area: 43,427 square feet Turf area: 51,765 square feet Hardscape area: 15,806 square feet VG -8 The ground cover on the west side of Milliken Ave from 566 feet north of Victoria Park Ln to Victoria Park Ln. The ground cover and turf north of the horse trail on Victoria Park Ln from Milliken Ave to Fairmont Way. The ground cover on the east side of Fairmont Way from Victoria Park Ln to 156 feet north of Victoria Park Ln. Ground Cover area: 21,614 square feet Turf area: 8,614 square feet Hardscape area: 8,281 square feet VG -9 The ground cover on the east side of Fairmont Way from 156 feet north of Victoria Park Ln to Kenyon Way. The ground cover on the south side of Kenyon Way from Fairmont Way to 197 feet east of Fairmont Way. The turf on the south side of Kenyon Way from Fairmont Way to 316 feet east of Fairmont Way. The turf and ground cover on the south side of Baltimore Dr from Fairmont Way to Baltimore Ct. The turf and ground cover on the north side of Baltimore Dr from Fairmont Way to Vanderbilt PI. The turf and ground cover on the east side of Vanderbilt PI from Baltimore Dr to Brown Dr. The paseo from Vanderbilt PI and Brown Dr to Kenyon Way. Ground Cover area: 48,481 square feet Turf area: 11,357 square feet Hardscape area: 13,542 square feet Landscape Maintenance District No. 2 — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 2 Page 580 VG -10 The ground cover on the south side of Kenyon Way from 197 feet east of Fairmont Way to Milliken Ave. The turf on the south side of Kenyon Way from 316 feet east of Fairmont Way to Milliken Ave. The ground cover on the west side of Milliken Ave from Kenyon Way to 566 feet north of Victoria Park Ln. The turf and ground cover on the west side of Capitol PI from Brown Dr to Bethany Dr. The paseo from Capitol PI and Brown Dr to Kenyon Way. Ground cover area: 34,241 square feet Turf area: 11,031 square feet Hardscape area: 5,320 square feet VG -11 The east and west side parkways and median of Milliken Ave from Base Line Rd to the Southern Pacific Railroad. The north side of Base Line Rd from 542 feet east of Milliken Ave to Milliken Ave. Ground Cover area: 31,367 square feet Turf area: 17,264 square feet Hardscape area: 25,524 square feet VG -12 The turf and ground cover on the south side of Fairmont Way from the southeast corner of Milliken Ave and Fairmont Way along the curb line to Victoria Park Ln. The turf and ground over on the west side of Fairmont Way from the southwest corner of Victoria Park Ln and Fairmont Way (located east of Milliken Ave) and continuing along the curb line to Milliken Ave. The turf on the east side of Milliken Ave from the Southern Pacific Railroad to 730 feet south of Victoria Park Ln. The ground cover on the east side of Milliken Ave from the Southern Pacific Railroad to 766 feet south of Victoria Park Ln. Ground Cover area: 53,068 square feet Turf area: 36,431 square feet VG -13 The paseos from Victoria Park Ln to Verona Dr, Verona Dr to Napoli Dr, and Genova Rd to Tivoli PI. Ground Cover area: 17,993 square feet Turf area: 16,344 square feet Hardscape area: 8,376 square feet Landscape Maintenance District No. 2 — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 2 Page 581 VG -14 The Base Line Rd median from Milliken Ave to Ellena East. The turf and ground cover on the north side of Base Line Rd from Ellena East to Ellena West. The turf and ground cover on the east side of Ellena West from Base Line Rd and following the curb line to Kenyon Way. The north side of Ellena West from Kenyon Way to Casoli PI. The turf and ground cover on both sides of Casoli PI from Ellena West to Candela Dr. The turf and ground cover on both sides of Crema PI from Ellena West to Candela Dr. Ground Cover area: 89,456 square feet Turf area: 62,999 square feet Hardscape area: 44,826 square feet VG -15 The turf and ground cover on the west side of Rochester Ave from the Southern Pacific Railroad to Base Line Rd. The turf and ground cover on the north side of Base Line Rd from Rochester Ave to Ellena East. The Base Line Rd Median from Rochester Ave to Ellena East. The turf and ground cover on the east side of Ellena East from Base Line Rd and continuing along that curb line to 275 feet north of Berra Rd. The turf and ground cover on both sides of Berra Rd from Ellena East to Comiso Way. Ground Cover area: 58,588 square feet Turf area: 57,306 square feet Hardscape area: 36,014 square feet VG -16 The Paseo from Base Line Rd to Ellena West with entrances to Amelia Dr and Pavola Dr. Ground Cover area Turf area: Hardscape area: 9,661 square feet 11,529 square feet 5,804 square feet VG -17 The paseo from Fairmont Way to the Southern Pacific Railroad. The paseo from Fabriano PI to Martano PI. Ground Cover area: 35,351 square feet Turf area: 40,291 square feet Hardscape area: 16,394 square feet VG -18 The paseo from Rapallo Dr to Gandino Dr and south to the Southern Pacific Railroad. Ground Cover area: 4,281 square feet Hardscape area: 1,308 square feet VG -19 The paseo from Tolentino Dr to Pizolli PI and to Tolentino Dr. Ground Cover area: 12,555 square feet Turf area: 17,856 square feet Hardscape area: 7,380 square feet Landscape Maintenance District No. 2 — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 2 Page 582 VG -20 The turf on the east side of Milliken Ave from 730 feet south of Victoria Park Ln to Victoria Park Ln. The ground cover on the east side of Milliken Ave from 766 feet south of Victoria Park Ln to Victoria Park Ln. The turf and ground cover on the south side of Victoria Park Ln from the southeast corner at Milliken Ave heading east to Fairmont Way. The turf and ground cover on the north side of Victoria Park Ln from Parma PI to the northeast corner of Milliken Ave and Victoria Park Ln. The ground cover on the west side of Parma PI from Victoria Park Ln to Lomello Way. The Victoria Park Ln median from Milliken Ave to Pandino Ct. The Milliken Ave median from Victoria Park Ln to 440 feet south of Kenyon Way. The parkway on the west side of Milliken Ave from 420 feet south of Kenyon Way to Victoria Park Ln. Ground Cover area: 96,750 square feet Turf area: 77,461 square feet Hardscape area: 22,177 square feet VG -21 The ground cover on the east side of Parma PI from Victoria Park Ln to Lomello Way. The ground cover on the north side of Victoria Park Ln from Parma PI to 653 feet east of Kenyon Way. The turf on the north side of Victoria Park Ln from Parma PI to 547 feet east of Kenyon Way. The turf and ground cover on the south side of Victoria Park Ln from Fairmont Way to 422 feet east of Kenyon Way. The turf and ground cover on the east and west sides of Kenyon Way from Victoria Park Ln to the Southern Pacific Railroad. The paseo from Kenyon Way to Rapallo Dr. The paseo from Kenyon Way to Bari Dr. The Victoria Park Ln median from Pandino Ct to Portofino Dr. Ground Cover area: 85,865 square feet Turf area: 41,994 square feet Hardscape area: 34,478 square feet VG -22 The ground cover on the north side of Victoria Park Ln from 653 feet east of Kenyon Way to Rochester Ave. The turf on the north side of Victoria Park Ln from 547 feet east of Kenyon Way to Rochester Ave. The Victoria Park Ln median from Portofino Dr to Rochester Ave. The turf and ground cover on the south side of Victoria Park Ln north of the sidewalk from Kenyon Way to the east side of Vintage Park. The turf and ground cover on the south side of Victoria Park Ln from the east side of Vintage Park to Rochester Ave. The turf and ground cover on the west side of Rochester Ave from Victoria Park Ln to the Southern Pacific Railroad. Ground Cover area: 115,144 square feet Turf area: 57,927 square feet Hardscape area: 20,863 square feet Landscape Maintenance District No. 2 — City of Rancho Cucamonga 16 Fiscal Year 2019/20 ATTACHMENT 2 Page 583 VG -23 The turf and ground cover on the east side of Kenyon Way from Victoria Park Ln to 409 feet west of Grimaldi Rd. The ground cover on the south side of Portofino Dr from Kenyon Way to Bergano PI. The turf and ground cover on the north and south side of Lark Dr from Kenyon Way to the west property line of Rancho Cucamonga High School. The ground cover on the east and west side of Matera PI from Lark Dr to Pescara Rd. The ground cover on the north and south side of Grimaldi Rd from Kenyon Way to Brindisi Ct. The turf and ground cover on the west side of Kenyon Way from Lark Dr to Victoria Park Ln. The ground cover on the north and south side of Marcello Way from Kenyon Way to Landriano PI. The paseo from southwest corner of Kenyon Park to Kenyon Way. Ground Cover area: 63,733 square feet Turf area: 82,565 square feet Hardscape area: 39,297 square feet VG -24 The north side of Kenyon Way from Autumn Glen Ct to Woodruff PI. The east side of Woodruff PI from Kenyon Way to 403 feet north of Kenyon Way. Ground Cover area: 8,447 square feet Turf area: 5,320 square feet Hardscape area: 5,622 square feet VG -25 The paseo west of Torino Rd from Kenyon Way to Highland Ave. The turf and ground cover on the south side of Highland Ave from the northwest corner of Tract 13440 to the east end of Tract 13440. Ground Cover area: 40,800 square feet Turf area: 24,134 square feet Hardscape area: 14,353 square feet VG -26 The paseo from Brindisi Ct to Messina PI. The turf and ground cover on the north side of Brindisi Ct to the end of the cul-de-sac. The turf and ground cover on the west side of Messina PI from the paseo to Treviso Way. Ground Cover area: 18,905 square feet Turf area: 1,141 square feet Hardscape area: 3,615 square feet VG -27 The Milliken Ave median from 440 feet south of Kenyon Way to Highland Ave. The parkway on the west side of Milliken Ave from 420 feet south of Kenyon Way. Ground Cover area: 4,030 square feet Turf area: 3,006 square feet Hardscape area: 4,222 square feet VG -28 The east side of Rochester Ave from Victoria Park Ln to Highland Ave. Ground Cover area: 60,902 square feet Hardscape area: 5,593 square feet Landscape Maintenance District No. 2 — City of Rancho Cucamonga 17 Fiscal Year 2019/20 ATTACHMENT 2 Page 584 VG -29 The north side of Kenyon Way from Milliken Ave to Fairmont Way. The groundcover on the east side of Fairmont Way, east of the sidewalk, from Kenyon Way to the 210 freeway. Ground Cover area: 20,178 square feet Turf area: 16,877 square feet Hardscape area: 5,736 square feet VG -30 The south side of Tresenda Dr from Santo PI to Sappada PI. The paseo from Sappada PI to Carano PI. The south side of Montella Dr from Carano PI to Trivento PI. Ground Cover area: 6,797 square feet Turf area: 2,462 square feet Hardscape area: 4,860 square feet VG -31 The east side of Brienza PI from Larino Dr to Letini Dr. The west side of Tindari PI from Letini Dr to Larino Dr. The greenbelt on the south side of Marconi PI from Trivento PI to Comiso Way. The east side of Comiso Way from Scalea PI to Santo PI. Ground Cover area: 23,419 square feet Turf area: 18,351 square feet Hardscape area: 13,764 square feet VG -32 The north side of Candela Dr from Terni PI to Bettola PI. Ground Cover area: 20,172 square feet Turf area: 8,190 square feet Hardscape area: 8,292 square feet VG -33 The paseo at the north end of Sapri PI to the Southern Pacific Railroad. Ground Cover area: 894 square feet VG -34 The paseo at the north end of Bronte PI to the Southern Pacific Railroad. Ground Cover area: 894 square feet Hardscape area: 318 square feet VG -35 The east side of Rochester Ave from 555 feet south of Palmi Dr to Victoria Park Ln. The south side of Victoria Park Ln and median from Rochester Ave to east side of Deer Creek Channel. Ground Cover area: 53,646 square feet Turf area: 11,150 square feet Hardscape area: 17,555 square feet Landscape Maintenance District No. 2 — City of Rancho Cucamonga 18 Fiscal Year 2019/20 ATTACHMENT 2 Page 585 VG -36 The north side of Victoria Park Ln from the east side of Deer Creek Channel to Rochester Ave. Ground Cover area: 55,780 square feet Turf area: 10,500 square feet Hardscape area: 8,004 square feet VG -37 The paseo at the end of Ardmoor Ct to the Southern Pacific Railroad. Ground Cover area: 1,350 square feet Hardscape area: 950 square feet VG -38 The east side of Milliken Ave from 106 feet north of Victoria Park Ln to Kenyon Way. The north and south side of Spring Mist Dr from Milliken Ave to Summerstone Ct. The south side of Kenyon Way from Milliken Ave to Kenyon Park. Ground Cover area: 28,051 square feet Turf area: 4,533 square feet Hardscape area: 12,879 square feet VG -39 The north side of Victoria Park Ln from Kenyon Way paseo to 132 feet east of Milliken Ave. The Kenyon Way paseo from Victoria Park Ln to Fairwinds Ct. The paseo from Victoria Park Ln to the south west corner of Kenyon Park. Ground Cover area: 55,089 square feet Turf area: 13,120 square feet Hardscape area: 7,676 square feet VG -40 The south side of Highland Ave from 413 feet west of Highland Ave paseo to Highland Ave paseo. The east side of Highland Ave paseo from Highland Ave to Kenyon Way. The north side of Kenyon Way from Highland Ave paseo to Autumn Glen Ct. Ground Cover area: 56,553 square feet Hardscape area: 12,314 square feet VG -41 The west side of Rochester Ave from 294 feet south of Highland Ave to Lark Dr. The north side of Lark Dr from Rochester Ave to 1230 feet west of Rochester Ave. Ground Cover area: 31,413 square feet Hardscape area: 13,338 square feet VG -42 The south side of Highland Ave from 1314 feet west of Rochester Ave to Rochester Ave. The west side of Rochester Ave from Highland Ave to 294 feet south of Highland Ave. The north side of Highland Ave from Rochester Ave to Woodruff PI. Ground Cover area: 40,346 square feet Hardscape area: 15,445 square feet Landscape Maintenance District No. 2 — City of Rancho Cucamonga 19 Fiscal Year 2019/20 ATTACHMENT 2 Page 586 VG -43 The north side of Victoria Park Ln and the median from Day Creek Blvd to Day Creek Channel. The east and west side of Kensington PI from Victoria Park Ln to Stratford Dr. Ground Cover area: 70,669 square feet Turf area: 7,888 square feet Hardscape area: 18,426 square feet VG -44 The west side of Day Creek Blvd from 572 feet north of Silverberry St to Day Creek Blvd. The south side of Silverberry St from Kensington PI to Day Creek Blvd. Ground Cover area: 36,835 square feet Hardscape area: 24,376 square feet VG -45 The west side of Milliken Ave and the Milliken Ave median from the 210 freeway to Kenyon Way. Ground Cover area: 10,658 square feet Turf area: 610 square feet Hardscape area: 5,589 square feet VG -46 The Base Line Rd median from 657 feet east of Virginia PI to Rochester Ave. The north side of Base Line Rd from 278 feet east of Virginia PI to Rochester Ave. The paseo from the northeast corner of Rochester Ave and Base Line Rd to Huntley Dr. The east side of Rochester Ave from Base Line Rd to 105 feet north of Shenandoah Dr. Ground Cover area: 35,823 square feet Hardscape area: 23,645 square feet VG -47 The north side of Base Line Rd from 400 feet east of Day Creek Blvd to Day Creek Blvd. Base Line Rd median from Day Creek Blvd to 595 feet east of Day Creek Blvd. Ground Cover area: 9,515 square feet Hardscape area: 7,926 square feet VG -48 The east side of Day Creek Blvd and median from Base Line Rd to Victoria Park Ln. The south side of Victoria Park Ln from Day Creek Blvd to 390 feet east of Day Creek Blvd. Ground Cover area: 50,318 square feet Turf area: 3,234 square feet Hardscape area: 29,217 square feet Landscape Maintenance District No. 2 — City of Rancho Cucamonga 20 Fiscal Year 2019/20 ATTACHMENT 2 Page 587 VG -49 The north side of Victoria Park Ln and median from 390 feet east of Day Creek Blvd to Day Creek Blvd. The east side of Day Creek Blvd from Victoria Park Ln to Highland Ave. The south side of Highland Ave from Day Creek Blvd to 440 feet east of Day Creek Blvd. Ground Cover area: 51,459 square feet Turf area: 3,930 square feet Hardscape area: 32,296 square feet VG -50 The west side of San Carmela Ct from 389 feet north of Base Line Rd to Base Line Rd. The north side of Base Line Rd from Carmela Ct to 264 feet west of Durness PI. Ground Cover area: 18,043 square feet Hardscape area: 12,383 square feet VG -51 The Paseo south of Saxon Dr to Southern Pacific Railroad. Ground Cover area: 1,398 square feet Hardscape area: 969 square feet VG -52 The north side of Sugar Gum St from Milliken Ave to Kensington PI. The south side of Sugar Gum St from Milliken Ave to 111 feet east of Suffolk PI. Ground Cover area: 4,362 square feet Hardscape area: 3,325 square feet VG -53 The south side of Victoria Park Ln from 296 feet west of Kensington PI to Milliken Ave. The west side of Day Creek Blvd from Victoria Park Ln to 397 feet south of Sugar Gum St. Ground Cover area: 28,532 square feet Turf area: 11,070 square feet Hardscape area: 7,720 square feet VG -54 The east side of Rochester Ave from Shenandoah Dr to the Southern Pacific Railroad. Ground Cover area: 6,864 square feet Hardscape area: 5,136 square feet VG -55 The paseo north of Westhaven PI to the Southern Pacific Railroad. Ground Cover area: 1,775 square feet Hardscape area: 2,575 square feet Landscape Maintenance District No. 2 — City of Rancho Cucamonga 21 Fiscal Year 2019/20 ATTACHMENT 2 Page 588 VG -56 The south side of Highland Ave from 1,317 feet west of Day Creek Blvd to 1,085 feet west of Day Creek Blvd including the non -irrigated slope on the south side of the sidewalk. Ground Cover area: 5,274 square feet Hardscape area: 1,761 square feet VG -57 The north side of Highland Ave from Fairmont Way to the Day Creek Channel. Ground Cover area: 16,157 square feet Hardscape area: 17,405 square feet VG -58 The south side of Kenyon Wy from the Kenyon Park paseo entrance to Lark Dr. The south side of Lark Dr. from 568 feet west of Kenyon Wy to Kenyon Wy. The paseo east of Kenyon Park from Kenyon Wy to the east/west paseo of site VG -23. Ground Cover area: 24,072 square feet Hardscape area: 9,807 square feet Ground cover, shrubs and turf areas that make up parkways, median islands and paseos are maintained under contract by a private landscape maintenance company. Parks are maintained by the City's Park Maintenance Crews. Map of Improvements The following page shows the approximate location (for reference only — may not include all) of landscaping improvements, including irrigation sites, and parks and community trails to be maintained by the District. Landscape Maintenance District No. 2 — City of Rancho Cucamonga 22 Fiscal Year 2019/20 ATTACHMENT 2 Page 589 M N H OZN o CL V O 0 c •— .� V L ,� 4-1_ _ 0 E_ V N D1 Ad I5e3 co m �" J O •i = t 3 t o s V U ~ Pink C C c ■ • CD C - J O V � •J Ad epuemiJ3 CL I NCL ,No U12 > An aajsay:)Oa •> > *I�•> Wa i PO > fps � �• '• j / � E�� �H9pp�55�� �q \YYw Ix "J 00Ee%EL C*a _ ' I ��aEeE Landscape Maintenance District No. 2 — City of Rancho Cucamonga 23 Fiscal Year 2019/20 ATTACHMENT 2 Page 590 ESTIMATE OF COSTS The estimated costs of maintenance and servicing of the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Expenditures Personnel Services: Regular Salaries Overtime Salaries Part-time Salaries Fringe Benefits Subtotal - Personnel Operations and Maintenance: Operations and Maintenance: O & M/General Vehicle Operations and Maintenance Emergency Equipment and Vehicle Rental Subtotal - Operations and Maintenance Contract Services: Contract Services/General Tree Maintenance Subtotal - Contract Services Utilities: Water Utilities Electric Utilities Subtotal - Utilities Assessment Administration Adm in./General Overhead Interfund Allocation Subtotal - Operations and Maintenance Fiscal Year 2019/20 Budget $ 555,760 1,090 90,220 284,810 931,880 86,150 5,000 200 91,350 1,627,240 163,340 1,790,580 801,940 72,420 874,360 35,080 289,680 80,430 3,161,480 Capital Expenditures: Captial Outlay - Improvements Other Than Building 756,550 Subtotal - Capital Expenditures 756,550 Total Expenditures Budget $ 4,849,910 Landscape Maintenance District No. 2 — City of Rancho Cucamonga 24 Fiscal Year 2019/20 ATTACHMENT 2 Page 591 Fiscal Year 2019/20 Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 3,522,770 Anticipated Prior Year Delinquencies Collection 34,730 Subtotal - Taxes 3,557,500 Other Revenues: Interest Earnings 52,770 Park Maintenance Fees 2,000 Subtotal - Other Revenues: 54,770 Transfer In: Transfer In - General Fund 324,860 Total Revenues Budget $ 3,937,130 Contribution to/(Use of) Fund Balance $ (912,780) Total Gross Estimated Assessments $ 3,558,523.43 Total District EBU Count 77,704.49 Actual Assessment per EBU - Fiscal Year 2019/20 $ 45.80 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 47.18 Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per Equivalent Benefit Unit ("EBU") will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be the same or lower than the maximum allowable assessment; however, it may not exceed the maximum after the application of the cost of living inflator, as defined in this report, unless the excess increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estimated Reserve Fund Balance, June 30, 2019 $ 3,555,559 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (912,780) Estimated Reserve Fund Balance, June 30, 2020 $ 2,642,779 Landscape Maintenance District No. 2 — City of Rancho Cucamonga 25 Fiscal Year 2019/20 ATTACHMENT 2 Page 592 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget for the maintenance and servicing of the improvements: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking). Landscape Maintenance District No. 2 — City of Rancho Cucamonga 26 Fiscal Year 2019/20 ATTACHMENT 2 Page 593 BENEFITS FROM IMPROVEMENTS AND QUANTIFICATION Benefits from Improvements The improvements previously defined are expected to confer certain special benefits to parcels within the District. The benefits are described below. Sidewalks and Community Trails People walk for a variety of reasons, whether the reason is to commute to work or school, run errands, shop, leisure activities, fitness, or some other purpose. To enhance the overall walking experience, pedestrians seek out and utilize sidewalk facilities and community trails that are in close proximity to their property and provide a safe place to walk as well as an environment that provides a certain amount of visual interest. Sidewalks and community trails serve as a critical component in the transportation network providing users access to parks and recreational areas, schools, commercial areas, and neighbors. According to the U.S. Department of Transportation Federal Highway Administration (FHWA) sidewalks provide many benefits including safety, mobility and healthier communities (FHWA, n.d). • Improved Aesthetics: A survey conducted by DMB (an Arizona based commercial developer) found that there was a strong demand for communities characterized by pedestrian access, a sense of connection, and a sense of community and diversity (Urban Land Institute, 2006). According to the Urban Land Institute report Creating Walkable Places: Compact Mixed -Use Solutions, people want their neighborhoods to provide more opportunities to walk (Urban Land Institute, 2006). A survey sponsored by the Surface Transportation Policy Project found that 55% of respondents would like to walk more, 63% would like to run errands on foot and walk to stores, and 79% would like sidewalks and other places to walk and exercise (Urban Land Institute, 2006). The continued maintenance of the inter -connecting sidewalks and community trails improves the livability and appeal for properties within the District. • Increased Safety: According to the FHWA, sidewalks reduce roadway accidents, including pedestrian/motor vehicle accidents. In addition, roadways without sidewalks are more than twice as likely to have pedestrians involved in accidents compared to sites with sidewalks on both sides of the street (FHWA, n.d.). In 2008, the National Highway Traffic Safety Administration's (NHTSA) National Pedestrian Crash Report identified California as one of the states with the highest number of pedestrian deaths (NHTSA, 2008). • Economic Activity: Uniform and well-maintained sidewalk and community trail improvements create cohesion throughout the District. This cohesion enhances both the residential and retail experience as well as encourages maximum use of building and lot area. According to Active Living Research (2010), economic benefits of walkable developments include enhanced marketability and faster sales or leases than conventional development. The National Complete Streets Coalition notes that street Landscape Maintenance District No. 2 — City of Rancho Cucamonga 27 Fiscal Year 2019/20 ATTACHMENT 2 Page 594 design that is inclusive of all modes of transportation, where appropriate, not only improves conditions for and access to existing businesses, but also is a proven method for attracting new development (Pugliese, 2008). Street Landscaping The overall appeal and safety of an area is enhanced when landscaping improvements are in place and kept in a healthy and satisfactory condition. Conversely, appeal and safety decreases when landscaping is overgrown, unsafe or destroyed by the elements or vandalism. • Improved Aesthetics: Street landscaping improvements improve the livability, commercial activity, appearance and desirability for properties within the boundaries of the District. Regular maintenance ensures that the improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties adjacent to or in close proximity to the improvements within the District. According to the Victoria Transport Policy Institute (2011), streetscapes have a significant effect on how people view and interact with their community. With streetscapes that are safe and inviting, people are more likely to walk, which can help reduce automobile traffic, improve public health, stimulate local economic activity and attract residents to the community. • Increased Safety: Safety for pedestrians involves not only a degree of protection from vehicular accidents, but also from criminal activity. Well maintained areas mitigate crime, especially vandalism, and enhance pedestrian safety. A recent study has found that after landscape improvements were installed, there was a 46% decrease in crash rates across urban arterial and highway sites and a second study reviewed found a 5% to 20% reduction in mid -block crashes after trees and planters in urban arterial roads were put in place. In addition, there is less graffiti, vandalism, and littering in outdoor spaces with natural landscapes than in comparable plant -less spaces (Wolf, 2010). The Victoria Transport Policy Institute (2011) has found that streetscapes reduce traffic speeds, and when combined with improved pedestrian crossing conditions, can significantly reduce collisions. Furthermore, maintained sidewalks and trails increase pedestrian safety by reducing the number of trips and falls from those using the improvements. • Economic Activity: Well-maintained street landscape improvements not only make adjacent properties appear more stable and prosperous, but can spur investment in the property. According to the FHWA, landscaped sidewalks create an inviting place for customers to shop and do business (FHWA, 2001). Parks Park facilities enhance the overall quality of an area and are an important component of complete and sustainable neighborhoods. Neighborhood parks offer both active and passive recreational opportunities: a place to play, exercise, spend time with neighbors, or relax. The parks within the District are developed and maintained to appeal to all age groups and interests, Landscape Maintenance District No. 2 — City of Rancho Cucamonga 28 Fiscal Year 2019/20 ATTACHMENT 2 Page 595 and promote a healthy community. Recreation and park facilities have proven to be a potent factor in maintaining a high standard of livability in the community. • Improved Aesthetics. The park improvements provide beautification, shade and enhancement to properties, which creates a sense of community for the parcels within the District. The overall appeal and desirability of an area is enhanced when public parks and recreational facilities are in place, improved, operable, safe, clean and maintained. Conversely, appeal and desirability decrease when park and recreational facilities are unsafe or destroyed by the elements or vandalism. According to The Trust for Public Land, Corporate CEOs say that employee quality of life is the third most important factor in locating new businesses (Harnik and Welle, n.d.). • Economic Activity: Parks attract both businesses and residents to communities. According to The Trust for Public Land, small company owners say recreation, parks and open spaces in close proximity to properties used for business purposes are the highest priority in choosing a new location for their businesses. As a result of the collective improvements (sidewalks, community trails, street landscaping and parks) being maintained, the overall livability for properties within the District will increase. Livability encompasses several qualities and characteristics that are unique to a specific area. The Victoria Transport Policy Institute (2011) expands on the concept of livability and the various benefits associated with that designation: The livability of an area increases property desirability and business activity. Livability is largely affected by conditions in the public realm, places where people naturally interact with each other and their community, including streets, parks, transportation terminals and other public facilities. Livability also refers to the environmental and social quality of an area as perceived by employees, customers and visitors. This includes local environmental conditions, the quality of social interactions, opportunities for recreation and entertainment, aesthetics, and existence of unique cultural and environmental resources. Quantification of Benefit As a result of the District maintenance and servicing activities, there will be a level of general benefits to people that do not live in or intend to conduct business within the District. In order for property within the District to be assessed only for that portion of special benefits received from the District maintenance and servicing activities, general benefits provided by the ongoing maintenance and servicing of the improvements needs to be quantified. The amount of general benefit that is provided from the District maintenance activities cannot be funded via property owners' assessments. The District currently consists of 5,890 single family residences, 592 condominium units, 589 multi -family (apartment) units, 42.33 acres of commercial property, 4 schools, 1 Church, 1 fire Landscape Maintenance District No. 2 — City of Rancho Cucamonga 29 Fiscal Year 2019/20 ATTACHMENT 2 Page 596 station, and 36.99 acres of undeveloped property. Properties are classified by their land use code as shown on San Bernardino County's latest secured roll. Sidewalks and Community Trails The City is comprised of many smaller communities located throughout the City. Most of the communities have parks and schools that are proximate to and serve the residents in their immediate vicinity. There are four schools in addition to the six parks within the District. Two of the four schools have school District boundaries that are only within the District. However, two of the schools include areas outside of the District as part of their school district boundaries. The primary reason persons living outside the District would enter the District would be to access the schools. Therefore, we must consider the school district boundary areas outside of the District when analyzing the pedestrian traffic that may use the sidewalks and community trails within the District. The Summary of Travel Trends, 2009 National Household Travel Survey (NHTS) prepared by the U.S. Department of Transportation Federal Highway Administration (FHWA, 2011) analyzed the number of person trips by various modes of transportations such as private vehicle, transit, walking or some other means of transportation. According to the Pacific Division data extracted from the 2009 NHTS database, of the annual 181,703 (in millions) total person trips, 21,252 (in millions) or 11.70% of those person trips were made by using walking as their mode of transportation (FHWA, 2011). According to the U.S. Census Bureau (2010), the average household size in the City is 2.98 persons. Based on this average household size, and considering there are 6,957 residential units within the District, there are approximately 20,732 people residing within the District boundaries. There are an estimated 12,000 residential units within the school district boundaries that are not within the boundaries of the District. Based on the City's average household size, there are approximately 35,760 persons residing outside of the District boundaries, but within the school district boundaries. The following shows the estimated number of residential units and persons within the school district boundaries and either within or outside the District boundaries: School District Population Estimated Number of Residential Units Estimated Number of Persons Within District Boundaries 6,957 20,732 Outside District Boundaries 12,000 35,760 Total Population 18,957 56,492 In order to determine the estimated total number of persons who are within close proximity to the sidewalk and trail improvements, and would utilize walking as their mode of transportation, we applied the 11.70% of person trips reported from the NHTS Pacific Division study, to the total number of persons within District and school district boundaries (56,492). There are Landscape Maintenance District No. 2 — City of Rancho Cucamonga 30 Fiscal Year 2019/20 ATTACHMENT 2 Page 597 approximately 6,610 people within proximity of the District that utilize walking as their mode of transportation. Applying the 2009 NHTS walking trip percentage to the District population (20,732), we estimate that of the 6,610 persons who are within close proximity of the District and use walking as their primary mode of transportation, 2,426 people are within the District boundaries. Therefore, the total surrounding neighborhood area population, located outside of the District boundaries, but in close proximity to the sidewalk and trail improvements, who use walking as their primary mode of transportation is estimated to be 4,184 people. In order to obtain a better picture of the overall level of general benefit provided by the sidewalk and community trail improvements, the pedestrian traffic that utilizes walking as the mode of transportation that will seek out and use sidewalks and community trails within the District's boundaries, but live outside of the District, must be considered. The 2009 NHTS further details the purposes of the 21,252 (in millions) reported walking trips. Based on the property types within the District, people utilizing the sidewalks and community trails within the District would most likely do so for the following reasons: walking to school, day care or religious activity, social or recreational activities, and shopping or running errands. The following details the number of walking trips, based on the 2009 NHTS study, for each of the activities that are the most likely reasons people outside of the District would use the sidewalk and community trail improvements within the District: Trip Purpose Estimated Number School District Population of Persons Within District Boundaries 2,426 Outside District Boundaries 4,184 Total Population — uses walking as 6,610 primary mode of transportation 9,099 In order to obtain a better picture of the overall level of general benefit provided by the sidewalk and community trail improvements, the pedestrian traffic that utilizes walking as the mode of transportation that will seek out and use sidewalks and community trails within the District's boundaries, but live outside of the District, must be considered. The 2009 NHTS further details the purposes of the 21,252 (in millions) reported walking trips. Based on the property types within the District, people utilizing the sidewalks and community trails within the District would most likely do so for the following reasons: walking to school, day care or religious activity, social or recreational activities, and shopping or running errands. The following details the number of walking trips, based on the 2009 NHTS study, for each of the activities that are the most likely reasons people outside of the District would use the sidewalk and community trail improvements within the District: Trip Purpose Number of Walking Trips (in millions) School/Daycare/Religious Activity 872 Shopping/Errands 5,820 Social/Recreational 2,268 Don't know/Other 139 Total 9,099 Of the total number of walking trips reported, 9,099 (in millions) or 42.81% are for purposes that persons outside of the District would utilize the sidewalk and trail improvements within the District. Applying this percentage (42.81°/x) to the number of people using walking as their mode of transportation and that live outside of the District (4,184), but use the sidewalks and community trails within the District, there are approximately 1,791 people using the maintained sidewalks and community trails for general benefit purposes. The persons engaging in general benefit activities represents 3.17% of the total school district population (56,492), and is therefore considered to be District general benefit. Landscape Maintenance District No. 2 — City of Rancho Cucamonga 31 Fiscal Year 2019/20 ATTACHMENT 2 Page 598 School District Boundary General o Benefit 3.17/o Given the location and nature of the improvements, it is very unlikely the public at large would seek out or use the sidewalks and trails within the District, but would use those proximate to their own properties. The City has regional trails that connect different areas of the City, and those trails do appeal to and attract other residents of the City as well as residents that live outside the City. Nevertheless, it is likely that certain members of the public at large use the sidewalks or community trails within the District. As such, we have assigned a 1.00% general benefit for the sidewalk and community trails to the public at large. Public at large General Benefit 1 1.00% Based on the above calculations, the general benefit portion of the improved aesthetics, increased safety, and economic activity benefits resulting from the sidewalk and trail improvements is estimated to be 4.17% and the special benefit is estimated to be 95.83%. Sidewalk and Trail General Benefit 1 4.17% Street Landscaping Based upon the City's General Plan (2010) Roadway Hierarchy, the streets within the District are classified into one of the following categories: arterial, collector, or local (minor) streets. The majority of street landscaping is located along roads classified as collector and local streets and primarily situated within the public right-of-ways of the internal local street network. A portion of the maintained landscaping is, however, located along the arterial streets, and, as such, provides some general benefit to pass-through traffic. Local Streets For purposes of determining general and special benefits, all streets within the District other than the specific streets listed as collector and arterial streets below are considered local streets. The local streets within the District were intended to serve individual neighborhoods and not to be pass-through streets, but cul-de-sacs or loop roads to reduce through traffic (Victoria Community Plan, 1980). In addition, according to the City's General Plan (2010), the primary intended purpose of local streets is to serve fronting properties. From a visual inspection of the layout of the District one must conclude that the purpose of the local streets is exclusively intended for the benefit of the parcels on such streets. There is no local street that provides a direct or efficient means of traveling from one place to another such that one could reasonably expect a driver to purposefully choose the District's local streets as the best route for travel unless necessary because the route either began or ended with a parcel in the District. A route beginning or ending with a parcel within the District does not include the "general public" for purposes of determining general benefit. Landscape Maintenance District No. 2 — City of Rancho Cucamonga 32 Fiscal Year 2019/20 ATTACHMENT 2 Page 599 However, one can imagine a minimal degree of pass through traffic even on something such as a cul-de-sac. As expressed by the Court in Beutz v. County of Riverside (2010), "... courts of this state have long recognized that virtually all public improvement projects provide general benefits." Given the location to the schools, parks, and shopping in the City, there are bound to be drivers that make use of the local streets for no other reason but to turn around or go back from where they came, especially if they are dropping their children off at one of the schools. Additionally, given the nature of the street landscaping, one could imagine a small degree of "residential tourism" wherein drivers are in fact simply "passing through" to enjoy the beautiful views of the homes, the natural surroundings or visiting friends. A conservative estimate of 1.00% for each scenario would result in the general benefit portion of the improved aesthetics, increase safety, and economic activity benefits resulting from the street landscaping improvements on local streets to be 2.00% and the special benefit is estimated to be 98.00%. Local Street General Benefit 1 2.00% Collector Streets: Victoria Park Ln, Etiwanda Ave, Highland Ave and Church St Because of the similarities in use, layout, type, and designation, the benefits of Victoria Park Ln, Etiwanda Ave, Highland Ave and Church St are considered to be equal. Etiwanda Ave, Highland Ave and Church St border the District and are used as the main access to and from properties within the District. Victoria Park Ln serves as the main access point to each of the four schools and is the connector street running through the District. Victoria Park Ln, Etiwanda Ave, Highland Ave and Church St connect the various neighborhoods, schools and parks within the District in addition to providing circulation between the local streets and the arterial network. As such, we must also consider the neighborhoods that surround the District and are within the school district boundaries, but not within the actual District when analyzing vehicle traffic that may use the streets within the District. The City's Traffic Study (2009) does not include the traffic volume and number of daily trips on the connector streets within the District. As such a study is unavailable at this time we have use the NHTS Pacific Division data in order to estimate the number of drivers who use the streets within the District. According to the Pacific Division data extracted from the NHTS database, of the annual 181,703 (in millions) total person trips, 152,827 (in millions) or 84.11 % of those trips were made using a personal motor vehicle (FHWA, 2011). According to the 2001 National Household Travel Survey, household file, U.S. Department of Transportation (2001), the mean drivers per household is 1.75. Based on the drivers per household average, and considering the 6,957 households within the District, there are approximately 12,175 drivers within the District. There are an estimated 12,000 residential units within the school district boundaries that are not within the boundaries of the District. Based on the drivers per household average, there are approximately 21,000 additional drivers that reside outside of the District boundaries, but are in close proximity to the District. Landscape Maintenance District No. 2 — City of Rancho Cucamonga 33 Fiscal Year 2019/20 ATTACHMENT 2 Page 600 School District Population Estimated Number of Residential Units Estimated Number of Drivers Within District Boundaries 6,957 12,175 Outside District Boundaries 12,000 21,000 Total 18,957 33,175 Applying the percentage of vehicle trips (84.11 %) reported from the NHTS Pacific Division study to the District and school district boundaries area outside of the District population sets (33,175), approximately 27,903 people are within proximity of the District that utilize a private vehicle as their primary mode of transportation. Applying the 2009 NHTS vehicle trip percentage to the estimated number of drivers within the District (12,175) approximately 10,240 people within the District boundaries use a personal vehicle as their primary mode of transportation. Therefore, the total surrounding neighborhood area population, located outside of the District boundaries, that uses a vehicle as their mode of transportation is estimated to be 17,663 people. In order to obtain a better picture of the overall level of general benefit provided by the improvements, the vehicle traffic that will seek out and use the collector streets to access parcel's within the District, but live outside of the District, must be considered. The 2009 NHTS further details the purposes of the 152,827 (in millions) reported vehicle trips. Based on the property types within the District, people utilizing the collector streets to access properties within the District would most likely do so for the following reasons: attend school, day care or religious activity, social or recreational activities, and to shop or run errands. The following details the number of vehicle trips for each of the activities that are the most likely reasons people outside of the District would use the collector streets to access properties within the District: Trip Purpose Estimated Number School District Population of Persons Within District Boundaries 10,240 Outside District Boundaries 17,663 Total Population — uses personal vehicle 27,903 as primary mode of transportation 54,341 In order to obtain a better picture of the overall level of general benefit provided by the improvements, the vehicle traffic that will seek out and use the collector streets to access parcel's within the District, but live outside of the District, must be considered. The 2009 NHTS further details the purposes of the 152,827 (in millions) reported vehicle trips. Based on the property types within the District, people utilizing the collector streets to access properties within the District would most likely do so for the following reasons: attend school, day care or religious activity, social or recreational activities, and to shop or run errands. The following details the number of vehicle trips for each of the activities that are the most likely reasons people outside of the District would use the collector streets to access properties within the District: Trip Purpose Number of Vehicle Trips (in millions) School/Daycare/Religious Activity 6,470 Shopping/Errands 30,998 Social/Recreational 16,185 Don't know/Other 688 Total 54,341 Of the total number of vehicle trips reported, 54,341 (in millions) or 35.56% are for purposes that persons outside of the District would most likely utilize the collector streets within the District. Applying this percentage to the number of people using vehicles as their primary mode of Landscape Maintenance District No. 2 — City of Rancho Cucamonga 34 Fiscal Year 2019/20 ATTACHMENT 2 Page 601 transportation and live outside of the District (17,663), but would use Victoria Park Ln, Etiwanda Ave, Highland Ave or Church St as a connector to their destination within the District, there are approximately 6,281 people using the maintained streets for general benefit purposes. The persons engaging in general benefit activities represents 18.93% of the total estimated drivers (33,175), and is therefore considered to be District general benefit. As previously mentioned, the local street special benefit has been estimated at 98.00% and, as such, the estimated minimum special benefit of Victoria Park Ln, Etiwanda Ave, Highland Ave and Church St should be reduced by 2.00% to account for that portion of traffic using local streets representing general benefit. Based on the above calculations, the general benefit portion of the improved aesthetics, increased safety, and economic activity benefits resulting from the street landscaping improvements on collector streets is estimated to be 20.93% and the special benefit is estimated to be 79.07%. Collector Street General Benefit 20.93% Arterial Streets: Milliken Ave, Base Line Rd, Day Creek Blvd and Rochester Ave Arterial streets are intended to provide a higher degree of mobility and generally serve longer vehicle trips. The arterial streets with landscape improvements serve not only residents in the immediate vicinity, but persons who live outside of the District and are passing by. The City's Traffic Study (2009) does not identify the percentage of traffic on arterial streets, which is pass- through traffic. Before we determine and allocate the percentage of special and general benefit for the arterial streets, we must first compute the estimated pass-through traffic. In lieu of having a study that identifies the pass-through traffic on the arterial streets, the estimated number of special benefit trips on the collector streets has been used since in order to enter or exit the District, a vehicle must travel on one of the arterial streets listed below. Per the City's General Plan (2010), collector streets have an estimated 5,000 to 20,000 vehicles per day, for an average of 12,500. Taking the 12,500 average daily trips for collector streets, 2,616 trips (20.93%) are for general benefit purposes, and 9,884 trips (79.07°/x), is deemed to be for special benefit purposes. Estimated Number of Trips Collector Street Special Benefit — 79.07% 9,884 Collector Street General Benefit — 20.93%' 2,616 Total 12,500 (1) The 20.93% general benefit percentage already includes the 2.00% general benefit to account for the portion of traffic using for local streets. The City's Traffic Study (2009) does provide an estimated number of daily trips for specific areas within the District. When the City's Traffic Study (2009) did not provide the estimated number of daily trips the average number was derived from the estimates provided in the City's General Plan. Landscape Maintenance District No. 2 — City of Rancho Cucamonga 35 Fiscal Year 2019/20 ATTACHMENT 2 Page 602 Street Name Average Number of Vehicles per Dayl Milliken Ave 30,400 Base Line Rd 19,140 Day Creek Blvd 25,000 Rochester Ave 12,500 (1) Average Number of Vehicles per Day is from the City's Traffic Study for Milliken Ave and Base Line Rd, (average based on City's Traffic Study at points of street within the District), and from the City's General Plan for Day Creek Blvd and Rochester Ave. Based on the estimated number of 9,884 trips for special benefit purposes, we then reduce the average number of vehicles for each arterial street, to calculate our estimated pass-through trips. The pass-through trips are vehicles driving along the maintained streets within the District for a portion of their trips, but not residing in the District or benefiting from the landscaping improvements in place. Street Name Average Number of Vehicles per Day Less: Estimated Special Benefit Trips Estimated Number of Pass Through Trips Estimated % General Benefit Milliken Ave 30,400 9,884 20,516 67.49% Base Line Rd 19,140 9,884 9,256 48.36% Day Creek Blvd 25,000 9,884 15,116 60.47% Rochester Ave 12,500 9,884 2,616 20.93% Although Rochester Ave is listed as an arterial, the City's General Plan (2010) Roadway Hierarchy includes this street as a Tertiary Travel Corridor, which categorizes the street as more locally oriented and locally travelled. In addition, the Roadway Hierarchy says that the typical number of vehicles per day is between 10,000 and 15,000 (average 12,500). Etiwanda Avenue and Church St are also included in the category, and as such, the general benefit trip percentage is close to the same as for the collector streets. As previously mentioned, the estimated minimum special benefit of Milliken Ave, Base Line Rd, Day Creek Blvd and Rochester Ave have already been reduced by 2% to account for that portion of traffic using local streets representing general benefit. Street Landscaping General Benefit Percentage The general benefit percentages determined in the previous sections were then applied to each type of road in the District. The area in square feet of landscaping being maintained in the District was determined by the City's Public Works Department. The general benefit percentage for each road and street type was multiplied by the total square footage being maintained for such street. The general benefit square footage was summed for all street segments and divided into the total square footage of all landscaping maintenance. The result is the overall general benefit percentage. The following table details this calculation. Landscape Maintenance District No. 2 — City of Rancho Cucamonga 36 Fiscal Year 2019/20 ATTACHMENT 2 Page 603 Street Name Street Type (1) Total Square Footage General Benefit Percentage General Benefit Square Footage Milliken Ave Arterial 265,926 67.49% 179,473 Base Line Rd Arterial 367,018 48.36% 177,490 Day Creek Blvd Arterial 263,062 60.47% 159,074 Rochester Ave Arterial 175,573 20.93% 36,747 Church St Collector 181,344 20.93% 37,955 Etiwanda Ave Collector 10,358 20.93% 2,168 Highland Ave Collector 290,275 20.93% 60,755 Victoria Park Ln Collector 1,348,966 20.93% 282,339 Local/Minor Streets Local/Minor Streets 2,912,709 2.00% 58,254 Totals: 994,255 Street Landscaping General Benefit 1 17.10% Based on the above calculations, the general benefit portion of the improved aesthetics, increased safety, and economic activity benefits resulting from the street landscaping improvements is estimated to be 17.10% and the special benefit is estimated to be 82.90%. Neighborhood Parks The six parks within the District were installed specifically for the residents of the District. Each of the parks is considered to be a neighborhood park, intended to serve those parcels within a one-half mile radius from the park. All parcels within the District are within a one-half mile from one of the six neighborhood parks, and most parcels outside of the District have their own neighborhood parks within close proximity. Even though the park facilities were installed for the benefit of the residents and those working within the District, there will be some general benefit to those people who do not live or conduct business inside the District. There are 43.10 acres of park land within the District. According to the Trip Generation (2003) report, a City park generates an average of 1.59 trips per acre, with a range of rates between 1.04 — 8.00 (arithmetic mean is 4.52). Considering the mean rate per acre (4.52 trips), there are approximately 195 daily trips generated for parks within the District. According to the 2009 NHTS database, the average number of persons per vehicle is estimated to be 1.61 persons. Therefore, based on the 195 daily park trips generated, 314 people are using the parks within the District. There is a standard of one-half mile as a reasonable distance to walk to a park (California DOT, 1979). There are 6,957 households within the District, and an additional 1,834 households that are within a one-half mile and have direct access to the parks, but whose properties are not within the boundaries of the District. Landscape Maintenance District No. 2 — City of Rancho Cucamonga 37 Fiscal Year 2019/20 ATTACHMENT 2 Page 604 One -Half Mile Park Population Estimated Number of Residential Units Percentage Within District Boundaries 6,957 79.14% Outside District Boundaries 1,834 20.86% Total Population 8,791 100.00% To allocate the average of park trips generated and people using the parks within the District, we allocate the 314 estimated people using the parks daily by the percentages shown above. Based on the one-half mile radius population, approximately 66 people may use the parks within the District, but living outside of the boundaries of the District. A factor that has been considered is that most of the people living within the one-half mile radius from the parks within the District also live within a closer distance to other parks that are not within the District, and will most likely use the parks that are closer in proximity to their property. However, in calculating the general benefit usage we recognize that those people may still use the District parks. Taking the 66 persons using the parks within the District, but residing outside of the District, divided by the total population residing outside of the District, but within one-half mile from the parks (1,834), the estimated percentage of persons engaging in general benefit park activities that do not reside within the District represents 3.60%. One -Half Mile Boundary General Benefit 3.60% Given the location and size of the parks, it is very unlikely the public at large would seek out or use these smaller, local parks. Especially, when the City has larger community and regional parks that are intended to attract people from outside areas, and provide recreational opportunities beyond those supplied by the neighborhood parks. However, various sports teams are allowed access to the parks for games even though according to the City, sports teams with members residing within the District are given first priority for use of the parks. Nevertheless, it is likely that certain members of the public at large may use the smaller parks, and as such, we have assigned a 1.00% general benefit for the park improvements to the public at large. Public at large General Benefit 1.00% Landscape Maintenance District No. 2 — City of Rancho Cucamonga 38 Fiscal Year 2019/20 ATTACHMENT 2 Page 605 Estimated Number of One -Half Mile People Using Park Population Parks Daily Within District Boundaries 248 Outside District Boundaries 66 Total Population 314 A factor that has been considered is that most of the people living within the one-half mile radius from the parks within the District also live within a closer distance to other parks that are not within the District, and will most likely use the parks that are closer in proximity to their property. However, in calculating the general benefit usage we recognize that those people may still use the District parks. Taking the 66 persons using the parks within the District, but residing outside of the District, divided by the total population residing outside of the District, but within one-half mile from the parks (1,834), the estimated percentage of persons engaging in general benefit park activities that do not reside within the District represents 3.60%. One -Half Mile Boundary General Benefit 3.60% Given the location and size of the parks, it is very unlikely the public at large would seek out or use these smaller, local parks. Especially, when the City has larger community and regional parks that are intended to attract people from outside areas, and provide recreational opportunities beyond those supplied by the neighborhood parks. However, various sports teams are allowed access to the parks for games even though according to the City, sports teams with members residing within the District are given first priority for use of the parks. Nevertheless, it is likely that certain members of the public at large may use the smaller parks, and as such, we have assigned a 1.00% general benefit for the park improvements to the public at large. Public at large General Benefit 1.00% Landscape Maintenance District No. 2 — City of Rancho Cucamonga 38 Fiscal Year 2019/20 ATTACHMENT 2 Page 605 Based on the above calculations, the general benefit portion of the improved aesthetics and economic activity benefits resulting from the park improvements is estimated to be 4.60% and the special benefit is estimated to be 95.40%. Park General Benefit 4.60% Collective General Benefit Since the District is comprised of improved aesthetics, increased safety and economic activity benefits resulting from a blend of improvements (sidewalks, trails, street landscaping and parks), the activity of both pedestrians and vehicles must be addressed in a collective form rather than independently. Therefore, the arithmetic mean of the general benefit percentages has been used to quantify the overall level of general benefit for the District. This general benefit result is provided in the table below: Sidewalk and Trail General Benefit 4.17% Street Landscaping General Benefit 17.10% Park General Benefit 4.60% District General Benefit 8.62% The general benefit, which is the percentage of the total budget that must be funded through sources other than assessments, is 8.62%. The special benefit then, which is the percentage of the budget that may be funded by assessments, is 91.38%. METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act, Article XIII D of the California Constitution, and the Proposition 218 Omnibus Implementation Act, all parcels that receive a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by local agencies for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the Landscape and Lighting Act of 1972 requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: Landscape Maintenance District No. 2 — City of Rancho Cucamonga 39 Fiscal Year 2019/20 ATTACHMENT 2 Page 606 The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. " The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Examples of parcels exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and right-of- ways, public greenbelts and public parkways. Furthermore, Proposition 218 requires the City to separate general benefits from special benefits, whereas only special benefits may be assessed. As further detailed in the following sections, the Method of Assessment uses the following components to assign special benefit to each parcel: • Benefit Points: Assignment of points for aesthetic, safety and economic special benefits. • Benefit Factor: Multiplier. For residential parcels the benefit factor is units, and for non- residential parcels the benefit factor is lot size (acreage). • Benefit Units: Sum of a parcel's benefit points multiplied by the parcel's benefit factor. The total amount is the special benefit units assigned to a parcel. Apportioning of Special Benefit As previously outlined, each of the parcels within the District receives a special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements and services provided is identified and the proportionate special benefits derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. Landscape Maintenance District No. 2 — City of Rancho Cucamonga 40 Fiscal Year 2019/20 ATTACHMENT 2 Page 607 The total costs of maintenance and operation, less the amount of general benefits identified, will be assessed to the parcels within the District based on the estimated benefit units assigned to each parcel. To assess special benefits appropriately, it is necessary to relate parcels of different land uses and development status to each other. The benefit unit method of apportionment uses the single family home as the basic unit of assessment since there is a total of 5,890 single family parcels within the District which represents 90.96% of the total assessable parcels within the District. The following shows how each parcel's benefit units have been determined. Aesthetic Benefit Points Aesthetic Benefit Points are assigned based upon the property's proximity to the improvements as well as the property's existing land use. All Single Family Residential parcels are located within the same proximity to the collective improvements (sidewalks, community trails, street landscaping and one-half mile from one of the parks). Each Single Family Residential parcel is fronted by sidewalk improvements, is within a one-half mile from one of the neighborhood parks, and uses the roads with street landscaping to enter and exit the District. In addition, the community trails are located throughout the District and serve as connectors between the different neighborhoods, school and shopping locations. All properties are within similar proximity to the trail improvements. Many trails are located along the sidewalks and streets, and all properties within the District have access to the trails through the various access points located throughout the entire District. The Single Family Residential parcels within the District are relatively similar in both building size and lot size. Since the improvements are provided uniformly throughout the District, Single Family Residential parcels are assigned 4.00 aesthetic benefit points, one for each of the improvement types. Multi -Family and Condominium parcels are within close proximity to the sidewalks, and receive the benefit of having maintained sidewalks for users to travel and access the property. Although these parcels benefit from the aesthetics of the sidewalks they do not receive the same benefit as Single Family Residential parcels, since Multi -Family and Condominium parcels do not have continuous sidewalk improvements along the frontage of each parcel/unit. Multi -Family and Condominium parcels are within a one-half mile of the neighborhood parks, use the roads with street landscaping to enter and exit their housing complexes within the District, and are in close proximity to the trail improvements. Accounting for the lower average household size of Multi - Family and Condominium parcels, and not having continuous sidewalk improvements directly fronting their property/unit, these properties have a reduced level of benefit from the improvements. Multi -Family and Condominium parcels are assigned 2.80 benefit points. Maintained sidewalks and street landscaping create an aesthetically pleasing environment for both employees and patrons of commercial properties. The overall aesthetics, interest and desirability of commercial properties within the District increase, as a result of the maintenance and servicing of the collective improvements. Based on the City's Land Use Plan and residential designations of homes within the District, there is an average of six Single Family Residential properties per acre within the District (General Plan, 2010). However, given the nature of their property use type, Commercial properties do not receive the same level of benefit Landscape Maintenance District No. 2 — City of Rancho Cucamonga 41 Fiscal Year 2019/20 ATTACHMENT 2 Page 608 from the trail and park improvements in relationship to residential land uses. Commercial properties are assigned 16.00 benefit points. A handful of parcels within the District are used to provide public services (such as fire stations, schools, churches and other similar uses) to the surrounding community, and are located based upon their proximity to the parcels they serve. These parcels benefit from the collective improvements in place, but at a reduced level compared to a Single Family Residential parcel, due to the nature of the improvements and their land use. In addition, these public service parcels are in place for the surrounding community, and the existence of well-maintained parks, street landscaping and community trails is not a significant factor in the decision to locate those facilities. Given the nature of their property use types, these public service parcels are assigned a 1.00 benefit points in recognition of the limited benefit they receive from the improvements maintained by the District. Undeveloped parcels within the District receive an aesthetic benefit from the maintenance of the collective improvements, but given the very limited activity and pedestrian access that these properties provide, properties within this land use category receive a reduced level of benefit. To account for this reduced benefit, all undeveloped properties are assigned 0.40 benefit points. Common area, roads and easements are deemed to receive no benefit from the District maintenance activities because they serve as connectors for other properties and do not receive benefit from the increased aesthetics. Utility parcels are located based on their proximity to the parcels they serve, and based upon their property usage (wireless towers, flood control basins and fire trail/access roads) do not benefit from the increased aesthetics. The following shows the aesthetic benefit points assigned to the parcel land use categories within the District: Parcel Land Use Category Aesthetic Benefit Points Single Family Residential 4.00 Condominium Residential 2.80 Multi -Family Residential 2.80 Commercial/Industrial 16.00 Public Service Parcels — Church/Fire Station/School 1.00 Undeveloped 0.40 Common Area/Roads/Easements/Utility 0.00 Landscape Maintenance District No. 2 — City of Rancho Cucamonga 42 Fiscal Year 2019/20 ATTACHMENT 2 Page 609 Safety Benefit Points Safety Benefit Points are assigned based upon the property's proximity to the improvements as well as the property's existing land use. The Single Family Residential parcels within the District are relatively similar in both building size and lot size. Since the sidewalks, trails and street landscaping improvements are provided uniformly throughout the District, Single Family Residential parcels are assigned 3.00 safety benefit points, one for each of the improvement types. Based on the additional pedestrian traffic that commercial property generates compared to residential property, and that there is an average of six Single Family Residential Properties per acre within the District, Commercial parcels are assigned 18.00 benefit points. Multi -Family and Condominium parcels are within close proximity to the sidewalks, and receive the benefit of having maintained sidewalks, trails and street landscaping for users to travel and access the property. Multi -Family and Condominium parcels receive a reduced level of benefit from the safety of the sidewalks as they do not receive the same benefit as parcels that have continuous sidewalk improvements along the entire frontage of their parcel/unit. In addition, Multi -Family and Condominium parcels have a lower average household size, which results in a reduced volume of pedestrian traffic on the sidewalks and trails compared to a Single Family Residential parcel. Multi -Family and Condominium parcels are assigned 2.10 benefit points. A handful of parcels within the District are used to provide public services (such as fire stations, schools, churches and other similar uses) to the surrounding community, and are located based upon their proximity to the parcels they serve. However, based on the nature and location of the sidewalk and street landscaping improvements and public access to these properties, these parcels receive a safety benefit from the maintenance of the improvements. These public service parcels are assigned 2.00 benefit points in recognition of the benefit they receive. Well maintained green areas reduce the occurrence of crime and vandalism, and as such the maintenance of the improvements within the District create a safety benefit for the undeveloped parcels within the District. However, the safety benefit is reduced compared to a Single Family Residential parcels due to the very limited activity and pedestrian access that these properties provide. Undeveloped properties are assigned 0.30 benefit points. Common area, roads and easements are deemed to receive no benefit from the District maintenance activities because they serve as connectors for other properties and do not receive benefit from the increased aesthetics. Utility parcels are located based on their proximity to the parcels they serve, and given the nature of the property usage ((wireless towers, flood control basins and fire trail/access roads) do not benefit from the increased safety. The following shows the safety benefit points assigned to the parcel land use categories within the District: Landscape Maintenance District No. 2 — City of Rancho Cucamonga 43 Fiscal Year 2019/20 ATTACHMENT 2 Page 610 Parcel Land Use Category Safety Benefit Points Single Family Residential 3.00 Condominium Residential 2.10 Multi -Family Residential 2.10 Commercial/Industrial 18.00 Public Service Parcels — Church/Fire Station/School 2.00 Undeveloped 0.30 Common Area/Roads/Easements/Utility 0.00 Economic Benefit Points Accounting for the existing economic activity throughout the District, as well as the potential for properties to develop, redevelop and invest in their economic presence, properties within the District are assigned benefit points for the economic activity benefits received from the uniform and maintained improvements. Economic activity benefit points are assigned based upon the property's location to the District activities, as well as the property's existing land use. The District's improvements will allow properties to maximize their development, land use and occupancy rates. Residential land uses are assigned benefit points in proportion to the number of trips generated and average number of occupants per dwelling unit in comparison to the typical single family parcel. Single Family Residential parcels are assigned 4.00 benefit points, one for each of the improvement types. Studies have consistently shown that the average multi -family residential unit impacts infrastructure approximately 80% as much as a single family residence. Condominium parcels are assigned 3.20 benefit points since the number of trips generated per condominium unit is approximately 80% of the typical single family residential units (Trip Generation, 2003). Multi -family residential parcels are assigned 2.40 benefit points per dwelling unit since the number of trips generated per multi -family residential unit, per the City's Traffic Study (2009), are 60% of the typical single family residential unit. To recognize the increase in economic activity and additional pedestrian traffic that non- residential properties generate compared to residential property, non-residential Commercial properties are assigned benefit points based on the average trip generations of non-residential property compared to a Single Family Residential property. Based on the City's Traffic Study (2009), and given that the non-residential parcels within the District are of mixed uses, the trip generation rate for non-residential parcels averages just under 320 trips per acre, which is approximately 5.6 times per acre that of a single family residential development. The trip generation rate is reduced to account for pass-through trips which are estimated to be 20%. Therefore, the economic benefit points assigned Commercial parcels is 4.50 per one residential benefit point. Commercial properties are assigned a total of 18.00 economic benefit points. The public services parcels and utility parcels within the District are used to provide services to the surrounding community, and are located based upon their proximity to the parcels they serve. These parcels receive no economic benefit from the collective improvements in place. Therefore, they are not assigned benefit points for economic activities. Landscape Maintenance District No. 2 — City of Rancho Cucamonga 44 Fiscal Year 2019/20 ATTACHMENT 2 Page 611 The availability of well-maintained sidewalk, landscaping and park improvements within the local community enhances the ability of owners of undeveloped parcels of land to develop those parcels, as studies have shown that there is an increase in demand for residents and businesses to locate within communities with well-maintained sidewalk, landscaping and park improvements. However, since undeveloped parcels generate fewer trips and given the limited activity these properties provide, they receive a reduced economic benefit from the maintenance of the collective improvements. To account for this reduced benefit, but still recognize development potential, all undeveloped properties are assigned 1.50 benefit points. Common areas and roads are deemed to receive no benefit from the District maintenance activities because they serve as connectors for other properties and do not receive an economic benefit. The following shows the economic benefit points assigned to the parcel land use categories within the District: Parcel Land Use Category Economic Benefit Points Single Family Residential 4.00 Condominium Residential 3.20 Multi -Family Residential 2.80 Commercial/Industrial 18.00 Public Service Parcels — Church/Fire Station/School 0.00 Undeveloped 1.50 Common Area/Roads/Utility 0.00 Total Special Benefit Points Calculation The formula below shows the total special benefit points calculation for each parcel within the District: Parcel's Total Parcel's Parcel's Parcel's Special Benefit = Aesthetic + Safety + Economic Points Benefit Points Benefit Points Benefit Points Parcel Factors The method of apportioning the benefit to the parcels within the District reflects the proportional special benefit assigned to each property within the District based upon various property characteristics of parcels as compared to other properties within the District. By adjusting the assigned special benefit points set forth above by parcel factors, a more complete picture of the proportional special benefits received by each parcel within the District is presented. Given that the special benefits provided by the District focus on aesthetic benefit, safety benefit, and economic activity benefits, it was determined that lot size (acreage) for non-residential parcels and units for residential parcels were the most appropriate parcel factors. The number of units for non-residential parcels would not accurately reflect the amount of development and Landscape Maintenance District No. 2 — City of Rancho Cucamonga 45 Fiscal Year 2019/20 ATTACHMENT 2 Page 612 redevelopment that may occur. In addition, a larger parcel allows for a greater area to develop and redevelop than smaller parcels, which corresponds to larger parcels receiving proportionately greater aesthetic, safety and economic activity benefits when compared to smaller parcels within the District. Therefore, the benefits assigned for each parcel in the District is in direct proportion to the size of the parcel and potential development of the parcel. Residential parcels are limited by the number of units on the parcel more than the actual lot size. However, the greater the lot size, the more units can be placed on a parcel, and the more persons who use and benefits from the collective improvements. Therefore, the benefits assigned for each parcel in the District is in direct proportion to the units assigned to that parcel. The formula below shows the parcel factor calculation for each parcel within the District: Residential Parcel Factor = Units Non -Residential Parcel Factor = Acreage Total Benefit Units per Parcel Calculation To appropriately quantify and assign the total benefit units for each parcel within the District, the total special benefit points are further adjusted according to the formula below: Parcel's Total Parcel's Total Parcel Benefit Units = Special Benefit X Factor Points Total Special Benefit Units The total special benefit units for the District at this time are 77,704.49 Data Considerations and Parcel Changes The use of the latest Assessor's Secured Roll information has been and shall be used in the future as the basis in determining each parcel's land use category, units and lot size (acreage), unless better data was or is available to the City. In addition, if any parcel within the District is identified by the Auditor/Controller to be an invalid parcel number, the land use category, units and lot size (acreage) of the subsequent valid parcels shall serve as the basis in assigning parcel factor special benefit units. If a single parcel changes to multiple parcels, the special benefit units shall be recalculated based on the property type, number of units and acreage data for the new parcels, rather than each new parcel receiving a proportionate share of the original assessment. Special Considerations: Publicly Owned Parcels Any publicly owned parcels that benefit from the improvements cannot be exempt from the assessment. The special benefits accruing to these types of parcels must be determined using the same kind of formulas and benefit point assignment as applied to privately owned parcels. This requirement is clearly conveyed in Article XIII D, Section 4(a) of the California Constitution which states in part, "... Parcels within a district that are owned or used by any agency, the State of California or the United States shall not be exempt from assessment unless the agency can Landscape Maintenance District No. 2 — City of Rancho Cucamonga 46 Fiscal Year 2019/20 ATTACHMENT 2 Page 613 demonstrate by clear and convincing evidence that those publicly owned parcels in fact receive no special benefit." Publicly owned parcels are categorized and assigned benefit units using the same methodology as privately owned parcels, based on their land use as shown on the latest County Secured Roll. Rate per Benefit Unit The assessment rate per special benefit unit is calculated by dividing the total cost estimate to be assessed by the total special benefit units assigned to the parcels in the District. The following formula provides the assessment rate per special benefit unit calculation: Rate per Total Costs to District's Total Benefit Unit be Assessed / Benefit Units Method of Assessment Spread The method of assessment is based upon a formula that assigns the special benefits to each parcel, with special benefit points being adjusted by the parcel's number of units or lot size (acreage). The formula below provides a summary of the annual assessment calculation for each parcel in the District. A (B) C Parcel's Total - Parcel's Total X Parcel Benefit Units Special Benefit Factor Points (B) Parcel's Parcel's Parcel's Parcel's Total Special Benefit Aesthetic + Safety + Economic Points Benefit Points Benefit Points Benefit Points (C) Residential Parcel Factor = Units Parcel Factor Non -Residential Parcel Factor = Acreage Applying the Method of Assessment Spread The maximum assessment for each parcel in the District is calculated by the following procedure: Step 1: Assign each parcel its appropriate land use category based on the most recent San Bernardino County Assessor's Secured Roll data. Landscape Maintenance District No. 2 - City of Rancho Cucamonga 47 Fiscal Year 2019/20 ATTACHMENT 2 Page 614 Step 2: Step 3: Step 4: Determine each parcel's appropriate aesthetic benefit points based on land use. The aesthetic benefit points are shown in the following table: Parcel Land Use Category Aesthetic Benefit Points Single Family Residential 4.00 Condominium Residential 2.80 Multi -Family Residential 2.80 Commercial/Industrial 16.00 Public Service Parcels — Church/Fire Station/School 1.00 Undeveloped 0.40 Common Area/Roads/Easements/Utility 0.00 Determine each parcel's appropriate safety benefit points based on land use. The safety benefit points are shown in the following table: Parcel Land Use Category Safety Benefit Points Single Family Residential 3.00 Condominium Residential 2.10 Multi -Family Residential 2.10 Commercial/Industrial 18.00 Public Service Parcels — Church/Fire Station/School 2.00 Undeveloped 0.30 Common Area/Roads/Easements/Utility 0.00 Determine each parcel's appropriate economic benefit points based on land use. The economic benefit points are shown in the following table: Parcel Land Use Category Economic Benefit Points Single Family Residential 4.00 Condominium Residential 3.20 Multi -Family Residential 2.80 Commercial/Industrial 18.00 Public Service Parcels — Church/Fire Station/School 0.00 Undeveloped 1.50 Common Area/Roads/Utility 0.00 Landscape Maintenance District No. 2 — City of Rancho Cucamonga 48 Fiscal Year 2019/20 ATTACHMENT 2 Page 615 Step 5: Sum the aesthetic benefit points, safety benefit points and economic benefit points for each parcel. The total benefit points are shown in the following table: Parcel Land Use Category Aesthetic Benefit Points Safety Benefit Points Economic Benefit Points Total Benefit Points Single Family Residential 4.00 3.00 4.00 11.00 Condominium Residential 2.80 2.10 3.20 8.10 Multi -Family Residential 2.80 2.10 2.80 7.70 Commercial/Industrial 16.00 18.00 18.00 52.00 Public Service Parcels — Church/ Fire Station/ School 1.00 2.00 0.00 3.00 Undeveloped 0.40 0.30 1.50 2.20 Common Area/ Roads/ Easements/ Utility 0.00 0.00 0.00 0.00 Step 6: Determine the appropriate parcel factor based on the parcel's land use. The unit of measurement for each parcel factor, by land use, is shown in the following table: Residential Parcel Factor = Units Non -Residential Parcel = Acreage Factor Step 7: Multiply the total benefit points by parcel factor to compute each parcel's total special benefit units. Step 8: Sum the result of Step 7 for all parcels in the District. Step 9: Separate the general benefit from the special benefit, and divide the portion of the budget representing special benefit by the result of Step 8 to compute the rate per benefit unit. Step 10: Multiply each parcel's total benefit units by the result of Step 9 to compute each parcel's assessment. Step 11: In future years the rate per benefit unit may be adjusted by inflation. Landscape Maintenance District No. 2 — City of Rancho Cucamonga 49 Fiscal Year 2019/20 ATTACHMENT 2 Page 616 Proposed Maximum Assessment Rates The Fiscal Year 2019/20 maximum allowable assessment rate is calculated by dividing the net total to be assessed by the total special benefit units assigned to parcels in the District based on property type, unit and acreage data. For Fiscal Year 2019/20, the calculation is as follows: Maximum Assessment __ Special Benefit / District's Total per Benefit Unit to be Assessed Benefit Units $47.18 = $ 3,558,523.43 / 77,704.49 Parcel Land Use Category Total Benefit Points Parcel Factor Maximum Allowable Assessment for 2019/20 Single Family Residential 11.00 Parcel $ 518.98 Condominium Residential 8.10 Unit 382.16 Multi -Family Residential 7.70 Unit 363.29 Commercial/industrial 52.00 Acre 2,453.36 Public Service Parcels - Church/ Fire Station/ School 3.00 Acre 141.54 Undeveloped 2.20 Acre 103.80 Common Area/ Roads / Easements/ Utility 0.00 Parcel 0.00 Cost of Living Inflator Each fiscal year, beginning Fiscal Year 2014/15, the maximum allowable assessment amount may be increased by the lesser of 3% or the percentage change in the year ending February preceding the start of the Fiscal Year of the Consumer Price Index for all Urban Consumers (CPI -U), for the Riverside — San Bernardino — Ontario Consumer Price Index area. If for any reason the percentage change is negative, the maximum allowable assessment would not be decreased by reason of such negative percentage change and would remain at the amount as computed on the previous fiscal year regardless of any CPI -U adjustment. If operating costs are such that the maximum assessment amount is not needed, the City would levy only what is needed for that fiscal year. The actual assessment rate for Fiscal Year 2019/20 will remain at $503.80 per single-family residence. Landscape Maintenance District No. 2 — City of Rancho Cucamonga 50 Fiscal Year 2019/20 ATTACHMENT 2 Page 617 ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Landscape Maintenance District No. 2 — City of Rancho Cucamonga 51 Fiscal Year 2019/20 ATTACHMENT 2 Page 618 M N - p1 Y 0 Z E*,a - ,u 0 u +� � < Z O i = M o ,u my epuem.13 r u = i J i Ig )pajJ ed ...I...1.,.i. I.I. ny Jajsaq:*8 ny ual!II!W J"M......... i ny uaneH i ny esowJaH E ny pl eq! q:)jV i i ny uewllaH i I I 3S ue!lawe:) moi.. .. ny .40001. EL a` Of *IMI.dPIMLL O� � < N C V J O Q% limy 1 . m oc J Lj J — 30 to g L � Q .40001. EL a` Of *IMI.dPIMLL Ad I5e3 1% i ny epuemg3 ny Ja),sa400�j ny uaj!II!W ny uaneH ny esowJaH AV pleq!q:)jV ��'Nr ny UewllaH �• N AV pJeAau'A 1 a OEM ie� ti�Mif } AV anOJE) 00 Olt Ep WI lU b! Landscape Maintenance District No. 2 — City of Rancho Cucamonga 52 Fiscal Year 2019/20 ATTACHMENT 2 Page 619 O� � < Ad I5e3 1% i ny epuemg3 ny Ja),sa400�j ny uaj!II!W ny uaneH ny esowJaH AV pleq!q:)jV ��'Nr ny UewllaH �• N AV pJeAau'A 1 a OEM ie� ti�Mif } AV anOJE) 00 Olt Ep WI lU b! Landscape Maintenance District No. 2 — City of Rancho Cucamonga 52 Fiscal Year 2019/20 ATTACHMENT 2 Page 619 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the District: Property Type (County Use Code) Actual Assessment Rate Per EBU Total Units/ Acres Total EBUs Total Assessment Single Family Residential $ 45.80 5,890.00 64,790.00 $ 2,967,205.30 Condominium Residential 45.80 641.00 5,192.10 237,637.93 Multi -Family Residential 45.80 589.00 4,535.30 207,716.74 Commercial/ Industrial 45.80 56.03 2,913.30 133,433.51 Public Service Parcels — Church/Fire Station/ School 45.80 75.35 226.03 10,344.07 Undeveloped 45.80 1 21.701 47.76 2,185.88 Total 1 7,273.08 77,704.49 $ 3,558,523.43 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations The following annexations are effective for Fiscal Year 2019/20: Annexation Total APN Date Project Name Units/Acres Total EBUS Property Type 1090-331-05 05/02/18 PM19762 3.66 3.66 Commercial 1090-331-05 05/02/18 PM19762 380.00 3078.00 Condominiums Landscape Maintenance District No. 2 — City of Rancho Cucamonga 53 Fiscal Year 2019/20 ATTACHMENT 2 Page 620 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Landscape Maintenance District No. 3A (Hyssop) Page 621 CITY OF RANCHO CUCAMONGA LANDSCAPE MAINTENANCE DISTRICT NO. 3A (HYSSOP) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 622 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 8 METHOD OF ASSESSMENT 9 Overview 9 General Benefit 10 Special Benefit 11 Method of Assessment Spread 11 ASSESSMENT DIAGRAM 12 ASSESSMENT ROLL AND ANNEXATIONS 14 Assessment Roll 14 Page 623 ENGINEER'S LETTER WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-038, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape Maintenance District No. 3A (Hyssop) (the "District"); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Landscape Maintenance District No. 3A — City of Rancho Cucamonga 1 Fiscal Year 2019/20 ATTACHMENT 3 Page 624 Fiscal Year 2019/20 Budget Expenditures Operations and Maintenance $ 11,000 Total Expenditures Budget 11,000 Revenues Taxes: Estimated Assessments 3,690 Other Revenues: Interest Earnings 590 Total Revenues Budget 4,280 Contribution to/(Use of) Fund Balance $ (6,720) Total District EBU Count 9.00 Actual Assessment per EBU $ 413.74 Maximum Allowable Assement per EBU $ 413.74 Landscape Maintenance District No. 3A — City of Rancho Cucamonga 1 Fiscal Year 2019/20 ATTACHMENT 3 Page 624 In making the assessments contained herein pursuant to the 1972 Act: I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Landscape Maintenance District No. 3A — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 3 Page 625 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally, describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon Landscape Maintenance District No. 3A — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 3 Page 626 conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area of the City South and East of Hyssop Dr south of 6th St. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements maintained by the District include the trees, landscaped sites and appurtenant facilities that are throughout the District. These improvements are located within the street right- of-ways and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and facilities, such as community trails, fencing and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble -shooting, repair and replacement. Services include personnel, materials, contracting services, utilities, capital projects and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to Landscape Maintenance District No. 3A — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 3 Page 627 use cost effective materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Site # Descriptive Location J-1 The west side of Hyssop Dr from south of 6th St to the south end of the cul-de-sac. Ground Cover area: 6,050 square feet Map of Improvements The following page shows the map of landscaping improvements, including irrigation sites and community trails, to be maintained using District funds. Landscape Maintenance District No. 3A — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 3 Page 628 M Q U) CMS+ •,— i �N p p (n E Z C �' a� M &+O VU ndepueMIjj' — t o J 0 G ,L o L H U u M = l.I: M 11 N O ii M V f ii M it M M C v? iii M ii ii ii it n I I it as dossAH L ;� ii AV 41!UIS s81.leU u ii n ii I I t 0� AV u8)1i11!W i ig �e BtO Zs- QS Landscape Maintenance District No. 3A — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 3 Page 629 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Landscape Maintenance District No. 3A — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 3 Page 630 Fiscal Year 2019/20 Budget Expenditures Operations and Maintenance: Operations and Maintenance: O & M/General $ 1,250 Contract Services: Contract Services/General 5,260 Tree Maintenance 900 Subtotal - Contract Services 6,160 Utilities: Water Utilities 1,320 Electric Utilities 900 Subtotal - Utilities 2,220 Assessment Administration 50 Adm in./General Overhead 1,320 Subtotal - Operations and Maintenance 11,000 Total Expenditures Budget 11,000 Revenues Taxes: Estimated Assessments $ 3,690 Other Revenues: Interest Earnings 590 Total Revenues Budget $ 4,280 Contribution to/(Use of) Fund Balance $ (6,720) Total Gross Estimated Assessments $ 3,723.66 Total District EBU Count 9.00 Actual Assessment per EBU - Fiscal Year 2019/20 $ 413.74 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 413.74 Landscape Maintenance District No. 3A — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 3 Page 630 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment with the goal of maintaining the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estimated Reserve Fund Balance, June 30, 2019 $ 29,289 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (6,720) Estimated Reserve Fund Balance, June 30, 2020 $ 22,569 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. Landscape Maintenance District No. 3A — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 3 Page 631 General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking). METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Landscape Maintenance District No. 3A — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 3 Page 632 Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. General Benefit Section 4 of Article XIII D of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. In this District, the improvements being financed consists of the maintenance of local improvements located within the boundaries of the District and include paseos, street trees, landscaped areas and appurtenant facilities that are located throughout the District and were installed to create a common landscape theme and neighborhood identity for parcels within the District. The improvements are situated within the public rights-of-way of the internal local street network within the District which provides ingress and egress for parcels within the District to access the City's system of arterial streets. City residents and traffic from parcels not within the District do not use the internal local street network or paseos except for the express purpose of accessing properties located within the District, and therefore do not benefit from the improvements. Only parcels which are within the District and proximate to the improvements and within the District are being assessed. Accordingly, there is a direct physical and visual nexus between each parcel being assessed and the improvements to be funded by the assessment that does not exist for parcels outside of the District boundary and that is particular and distinct from that shared by the public at large. Under these circumstances, all of the benefits conferred are direct and local in nature, and provide a benefit to only those parcels located within the boundaries of the District. Based upon this, it has been determined that there is no quantifiable general benefit to the surrounding community and the public in general from the maintenance of the improvements within the boundaries of the District, and therefore no portion of the project costs should be attributed to general benefit. Landscape Maintenance District No. 3A — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 3 Page 633 Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District and, as such, confer a special and direct benefit to parcels within the District by: • improving the livability, appearance, and desirability for properties within the boundaries of the District, and • ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing beautification, shade and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District, only properties within the District receive a special benefit and are assessed for said maintenance. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined; however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. Every other land -use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land -use), and size of the property, as compared to a single-family home. The Landscape Maintenance District No. 3A — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 3 Page 634 following table provides the weighting factors applied to various land -use types, as assigned by County use code, to determine each parcel's EBU assignment. Land -Use Equivalent Dwelling Units Property Type (County Use Code) EBU Value Multiplier Non -Residential 1.00 Parcel The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for the District: The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Landscape Maintenance District No. 3A — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 3 Page 635 Maximum Allowable Actual Assessment Asessment Rate Total Property Type (County Use Code) Rate per EBU per EBU Units/Acres Total EBUs Non -Residential $413.74 $413.74 9.00 9.00 The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Landscape Maintenance District No. 3A — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 3 Page 635 M Q 0-. CL = M O a O O Z A u'ii� Q_ •L E M ny /ways = ,0 D ■-.-- u o = V i cm ■ m C1.4 1.. � o w C i O Gl 0 U 4ji V M i ....■ ; AV:sea v� aInd epuemQ3 ny epuemQ3 M ■ U M =aW e ;18..1... InoWIN1.ink J ny aajsayJoa ny aa�sayoob ,.1 i ny uaj!II!W J". ...... I ny ua�!II!W i ■ ny uaneH i ny uaneH : i ny esowaaH _ ny esowiaH i ny Plegl4»d i AV pleG!4ord i ny uewllaH ; �, '� ny uewllaH V, ny p,eAau!A 1; Ee� 4S ue!laweD ; �b gag ....: . ,...� ny anoag:p k ■.....� �� rn v L O LIs E O� O Q LL UO C', 3 y Za �bb Landscape Maintenance District No. 3A — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 3 Page 636 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessment for the District: A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2019/20. Landscape Maintenance District No. 3A — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 3 Page 637 Actual Assessment Total Property Type (County Use Code) Rate per EBU Units/Acres Total EBUs Total Assessment Non -Residential $413.74 9.00 9.00 $3,723.66 Totals 9.00 9.00 $3,723.66 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2019/20. Landscape Maintenance District No. 3A — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 3 Page 637 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Landscape Maintenance District No. 3B (Commercial Industrial) Page 638 CITY OF RANCHO CUCAMONGA LANDSCAPE MAINTENANCE DISTRICT NO. 3B (COMMERCIAL INDUSTRIAL) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 639 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 8 ESTIMATE OF COSTS 10 District Budget 10 Definitions of Budget Items 12 METHOD OF ASSESSMENT 13 Overview 13 General Benefit 14 Special Benefit 14 Method of Assessment Spread 15 ASSESSMENT DIAGRAM 16 ASSESSMENT ROLL AND ANNEXATIONS 18 Assessment Roll 18 Annexations 18 Page 640 ENGINEER'S LETTER WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-038, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape Maintenance District No. 313 (Commercial Industrial) (the "District"); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Expenditures Personnel Services Operations and Maintenance Capital Project Total Expenditures Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies Anticipated Prior Year Delinquencies Collection Subtotal - Taxes Other Revenues Total Revenues Budget Contribution to/(Use of) Fund Balance Total District EBU Count Actual Assessment per EBU Maximum Allowable Assement per EBU Fiscal Year 2019/20 Budget $ 139,350 $ 1,170,450 $ 90,000 1,399,800 805,860 10,700 816,560 276,920 1,093,480 $ (306,320) 2,884.06 $ 282.24 $ 352.80 Landscape Maintenance District No. 313 — City of Rancho Cucamonga 1 Fiscal Year 2019/20 ATTACHMENT 4 Page 641 In making the assessments contained herein pursuant to the 1972 Act: I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Landscape Maintenance District No. 3B — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 4 Page 642 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally, describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon Landscape Maintenance District No. 3B — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 4 Page 643 conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as the commercial and industrial area of the City which is generally bounded by Foothill Blvd on the north, 4th St on the South, East Ave on the east and Grove Ave on the west. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services These improvements are located within the street right-of-ways, Metrolink, and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and facilities, such as community trails, fencing and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble -shooting, repair and replacement. Services include personnel, materials, contracting services, utilities, capital projects and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to use cost effective Landscape Maintenance District No. 313 — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 4 Page 644 materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Site # Descriptive Location J-2 The monument at the northeast corner of Haven Ave and 4th St. Ground Cover area: 5,715 square feet Hardscape area: 6,068 square feet J-3 The 6th St median from Milliken Ave to Pittsburg Ave. Ground Cover area: 3,300 square feet J-4 The entry monuments on the east and west side of 4th St and Milliken Ave. The Milliken Ave median from 4th St to 6th St. Ground Cover area: 30,594 square feet Hardscape area: 1,748 square feet J-5 The Milliken Ave median from Arrow Rte to Jersey Blvd. Ground Cover area: 10,220 square feet J-6 The Spruce Ave median from Foothill Blvd to White Oak Ave. Ground Cover area: 4,300 square feet J-7 The 6th St median from Pittsburg Ave to Richmond PI. Ground Cover area: 5,114 square feet J-8 The 6th St from Richmond PI to Buffalo Ave. Ground Cover area: 2,476 square feet J-9 The Milliken Ave railroad underpass. Ground Cover area: 165,633 square feet, Turf area: 4,897 square feet J-10 The 6th St median from Cleveland Ave to 1,820 feet east of Cleveland Ave. Ground Cover area: 13,310 square feet J-11 The 6th St median from Buffalo Ave to Rochester Ave. Ground Cover area: 10,798 square feet J-12 The Milliken Ave median from Arrow Rte to Century Ct. Ground Cover area: 13,855 square feet Landscape Maintenance District No. 3B — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 4 Page 645 J-13 The Milliken Ave median from Century Ct to Foothill Blvd. Ground Cover area: 3,330 square feet J-14 The 6th St median from Utica Ave to Cleveland Ave. Ground Cover area: 8,559 square feet J-15 The 6th St median from Haven Ave to Utica Ave. Ground Cover area: 7,680 square feet J-16 Day Creek Blvd median from Church St to Foothill Blvd. Ground Cover area: 8,466 square feet J-17 The Day Creek Blvd median south of Foothill Blvd including the traffic circle. Ground Cover area: 6,490 square feet H-1 The Haven Ave median from 4th St to 6th St. Ground Cover area: 21,205 square feet Converted 8,935 sq. ft. of turf to ground cover effective April 1, 2013. H-2 The Haven Ave medians from 6th St to the underpass bridge. The east and west side parkways and slopes on Haven Ave from Acacia St to underpass bridge. Ground Cover area: 54,720 square feet Converted 2,960 square feet of turf to ground cover effective April 1, 2013. H-3 The Haven Ave medians from underpass bridge to Arrow Rte. The east and west side parkways and slopes on Haven Ave from the underpass bridge to Jersey Blvd. Ground Cover area: 56,210 square feet H-4 The Haven Ave median from Arrow Rte to Foothill Blvd. Ground Cover area: 15,156 square feet H-5 The Haven Ave median from Foothill Blvd to Church St. Ground Cover area: 11,502 square feet FH -1 The Foothill Blvd median from Spruce Ave to Haven Ave. Ground Cover area: 4,571 square feet The total square footage for the improvement is 9,141; however, due to the location of the improvement the other half is maintained by landscape maintenance district 4-R. Landscape Maintenance District No. 3B — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 4 Page 646 FH -2 FH -3 FH -4 FH -5 The Foothill Blvd median from Spruce Ave to Milliken Ave. Ground Cover area: 7,940 square feet The total square footage for the improvement is 15,879; however, due to the location of the improvement the other half is maintained by landscape maintenance district 4-R. The Foothill Blvd median from 790 feet west of Market PI to Market PI Ground Cover area: 4,434 square feet The Foothill Blvd median from Market PI to Etiwanda Ave. Ground Cover area: 10,392 square feet The Foothill Blvd median from 360 feet west of Masi Dr to 516 feet west of Masi Dr. Ground Cover area: 800 square feet The total square footage for the improvement is 1,600; however, due to the location of the improvement the other half is maintained by landscape maintenance district 4-R. FH -6 The Foothill Blvd median from Masi Dr Plaza to Rochester Ave. Ground Cover area: 800 square feet The total square footage for the improvement is 1,600; however, due to the location of the improvement the other half is maintained by landscape maintenance district 4-R. FH -7 The Foothill Blvd median from Vineyard Ave to Orchard Plaza. Ground Cover area: 2,605 square feet FH -8 The Foothill Blvd median from Orchard Plaza to Lion St. Ground Cover area: 344 square feet FH -9 The Foothill Blvd median from Hellman Ave to Malachite Ave and from Malachite Ave to Archibald Ave. Ground Cover area: 21,474 square feet FH -10 The Foothill Blvd median from Archibald Ave to Ramona Ave. Ground Cover area: 4,770 square feet FH -11 The Foothill Blvd median from Ramona Ave to Hermosa Ave. Ground Cover area: 5,210 square feet FH -12 The Foothill Blvd median from Hermosa Ave to Center Ave. Ground Cover area: 6,329 square feet FH -13 The Foothill Blvd median from Center Ave to Haven Ave. Ground Cover area: 6,286 square feet Landscape Maintenance District No. 3B — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 4 Page 647 FH -14 The Foothill Blvd median from Rochester Ave to 600 feet east of Rochester Ave. Ground Cover area: 1,356 square feet Site reduced to 5,979 square feet due to median renovation. FH -15 The Foothill Blvd median from 1,225 feet west of Day Creek Blvd to Day Creek Blvd. Ground Cover area: 4,905 square feet FH -16 The Foothill Blvd median from Day Creek Blvd to the 15 freeway. Ground Cover area: 9,808 square feet Map of Improvements The following page shows the map of landscaping improvements, including irrigation sites and community trails, to be maintained using District funds. Landscape Maintenance District No. 3B — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 4 Page 648 M CO #A E Z C O ¢ r. •L 0. .L �iaa.u�.ull u � ! c ■ O > ._ ■ i U � O i Ay epuem113 a 1A ' M ' = i 18 jaaxD Ates J Ay Jalsay:)Ob n ii Ay UaAIIIIW i•"•'•"m------ Ay uaneH ny esOuuaH Ay pleq!4:)Jb' Ay Uewll@H IS ue!IauJeD no ■ Ay AJJa r) m O O LL 0 0 ny epuennl;3 ti\ x —I Ay Jaasay:)o'd � N � i Ay ua�!II!W o. cL ��--rz- v� a�—p C` 3 °' �; o CO loo Q Ay uaneH Ay esOwJaH AV pleq!4:)Jtl .�" Ay uewllaH Ln r'"3 Ay pJeAaulA a ,gyp gb ACJ aAOJO a a 4 00 Kill; 11, � t e�b bbk yt Landscape Maintenance District No. 3B — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 4 Page 649 y; a t m � 0 0 ny epuennl;3 ti\ x —I Ay Jaasay:)o'd � N � i Ay ua�!II!W o. cL ��--rz- v� a�—p C` 3 °' �; o CO loo Q Ay uaneH Ay esOwJaH AV pleq!4:)Jtl .�" Ay uewllaH Ln r'"3 Ay pJeAaulA a ,gyp gb ACJ aAOJO a a 4 00 Kill; 11, � t e�b bbk yt Landscape Maintenance District No. 3B — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 4 Page 649 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Capital Outlay: Capital Project 90,000 Total Expenditures Budget $ 1,399,800 Landscape Maintenance District No. 313 — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 4 Page 650 Fiscal Year 2019/20 Budget Expenditures Personnel Services: Regular Salaries $ 76,640 Part-time Salaries 21,600 Fringe Benefits 41,110 Subtotal - Personnel 139,350 Operations and Maintenance: Operations and Maintenance: Computer Software 500 O & M/General 16,450 O & M/Facilities 11,500 Subtotal - Operations and Maintenance 28,450 Contract Services: Contract Services/General 694,300 Contract Services/Facilities 210,480 Tree Maintenance 26,210 Subtotal - Contract Services 930,990 Utilities: Telephone Utilities - Water Utilities 120,470 Electric Utilities 44,480 Subtotal - Utilities 164,950 Assessment Administration 6,240 Adm in./General Overhead 39,820 Subtotal - Operations and Maintenance 1,170,450 Capital Outlay: Capital Project 90,000 Total Expenditures Budget $ 1,399,800 Landscape Maintenance District No. 313 — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 4 Page 650 Fiscal Year 2019/20 Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 805,860 Anticipated Prior Year Delinquencies Collection 10,700 Subtotal - Taxes 816,560 Other Revenues: Interest Earnings Parking Permits Other Revenue Subtotal - Other Revenues: Total Revenues Budget Contribution to/(Use of) Fund Balance 36,580 240,000 340 276,920 $ 1,093,480 $ (306,320) Total Gross Estimated Assessments $ 813,996.95 Total District EBU Count 2,884.06 Actual Assessment per EBU - Fiscal Year 2019/20 $ 282.24 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 352.80 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment with the goal of maintaining the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estimated Reserve Fund Balance, June 30, 2019 $ 2,084,093 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (306,320) Estimated Reserve Fund Balance, June 30, 2020 $ 1,777,773 Landscape Maintenance District No. 313 — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 4 Page 651 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking). Landscape Maintenance District No. 3B — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 4 Page 652 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIIID also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. Landscape Maintenance District No. 3B — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 4 Page 653 General Benefit Section 4 of Article XIII D of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. In this District, the improvements being financed consists of the maintenance of local improvements located within the boundaries of the District and include paseos, street trees, landscaped areas and appurtenant facilities that are located throughout the District and were installed to create a common landscape theme and neighborhood identity for parcels within the District. The improvements are situated within the public rights-of-way of the internal local street network within the District which provides ingress and egress for parcels within the District to access the City's system of arterial streets. Traffic from parcels not within the District do not use the internal local street network or paseos except for the express purpose of accessing properties located within the District, and therefore do not benefit from the improvements. Only parcels which are within the District and proximate to the improvements and within the District are being assessed. Accordingly, there is a direct physical and visual nexus between each parcel being assessed and the improvements to be funded by the assessment that does not exist for parcels outside of the District boundary and that is particular and distinct from that shared by the public at large. Under these circumstances, all of the benefits conferred are direct and local in nature, and provide a benefit to only those parcels located within the boundaries of the District. Based upon this, it has been determined that there is no quantifiable general benefit to the surrounding community and the public in general from the maintenance of the improvements within the boundaries of the District, and therefore no portion of the project costs should be attributed to general benefit. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District and, as such, confer a special and direct benefit to parcels within the District by: • improving the livability, appearance, and desirability for properties within the boundaries of the District, and • ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing beautification, shade and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not Landscape Maintenance District No. 3B — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 4 Page 654 share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District, only properties within the District receive a special benefit and are assessed for said maintenance. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined, however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. Every other land -use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land -use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land -use types, as assigned by County use code, to determine each parcel's EBU assignment. Land -Use Equivalent Dwelling Units Property Type (County Use Code) EBU Value er MEAcre Non -Residential 1.00 The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU Landscape Maintenance District No. 3B — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 4 Page 655 assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for the District: The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Landscape Maintenance District No. 3B — City of Rancho Cucamonga 16 Fiscal Year 2019/20 ATTACHMENT 4 Page 656 Maximum Allowable Actual Assessment Asessment Rate Total Property Type (County Use Code) Rate per EBU per EBU Units/Acres Total EBUs Non -Residential $352.80 $282.24 2,884.06 2,884.06 The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Landscape Maintenance District No. 3B — City of Rancho Cucamonga 16 Fiscal Year 2019/20 ATTACHMENT 4 Page 656 M CO ^ = M R O E Z N E m U = Q O '" L � 10 = = U J o y.. C O w 0 i i U � m �, J = C Qi ' ■ J 1.4 CL i my epu emu CD 0 t 3 °u,' g O U #A M i C i 19 laaj3 ea ny Ja)say:)o' ny u91!II!W +- i ny UaneH ny esowJaH ny pleq!4»d i ny uewllaH i i ■ IS Uellawe0 i — I ruu� N .. ny ny 3Se3 v) �r T'-""'- I ny epueMQ3 ny Ja}say:)o'd ny uaj!II!W ny UaneH ny esowjaH AV ple4!4ajV ny uewllaH or AVp,eAau!A 1 Ee.,§�j bfill,$ b �IWL �b g" gg b i r' nyanoag tQ i:ON P 00 g�p e CO U Q tae Landscape Maintenance District No. 3B — City of Rancho Cucamonga 17 Fiscal Year 2019/20 ATTACHMENT 4 Page 657 E m J M 0 = U J o m �, J = C Qi ' ■ J 1.4 CD 0 t 3 °u,' g O C2 Q ny 3Se3 v) �r T'-""'- I ny epueMQ3 ny Ja}say:)o'd ny uaj!II!W ny UaneH ny esowjaH AV ple4!4ajV ny uewllaH or AVp,eAau!A 1 Ee.,§�j bfill,$ b �IWL �b g" gg b i r' nyanoag tQ i:ON P 00 g�p e CO U Q tae Landscape Maintenance District No. 3B — City of Rancho Cucamonga 17 Fiscal Year 2019/20 ATTACHMENT 4 Page 657 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessment for the District: A copy of the full assessment roll is available for review in the City Clerk's office. Annexations The following annexations are effective for Fiscal Year 2019/20: Apn Actual Project Name Total Units/ Acres Total EBUs Property Type Assessment Total DRC2016-00726 26.64 Property Type (County Use Code) Rate per EBU Units/Acres Total EBUs Total Assessment Non -Residential $282.24 2,884.06 2,884.06 $813,996.95 Totals 14.09 2,884.061 2,884.061 $813,996.95 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations The following annexations are effective for Fiscal Year 2019/20: Apn Annexation Date Project Name Total Units/ Acres Total EBUs Property Type 0229-021-60 03/07/18 DRC2016-00726 26.64 26.64 CO/IND 0209-262-25 05/02/18 PM 19683 5.4 5.4 CO/IND 0210-081-43 08/01/18 PM 19823 14.09 14.09 CO/IND 0210-082-94 08/01/18 DRC2016-00670 11.84 11.84 CO/IND 0208-353-07 09/19/18 PM 19851 1 1.97 1.97 CO/IND 0229-131-15, 16 & 26 12/19/18 PM 19851 1 11.82 11.82 CO/IND Landscape Maintenance District No. 3B — City of Rancho Cucamonga 18 Fiscal Year 2019/20 ATTACHMENT 4 Page 658 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Landscape Maintenance District No. 4-R (Terra Vista Planned Community) Page 659 CITY OF RANCHO CUCAMONGA LANDSCAPE MAINTENANCE DISTRICT NO. 4-R (TERRA VISTA PLANNED COMMUNITY) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 660 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 13 ESTIMATE OF COSTS 15 District Budget 15 Definitions of Budget Items 17 METHOD OF ASSESSMENT 18 Overview 18 General Benefit 19 Special Benefit 19 Method of Assessment Spread 20 Cost of Living Inflator 22 ASSESSMENT DIAGRAM 22 ASSESSMENT ROLL AND ANNEXATIONS 24 Assessment Roll 24 Annexations 24 Page 661 ENGINEER'S LETTER WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-038, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape Maintenance District No. 4-R (Terra Vista Planned Community) (the "District"); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2019/20 Budget Expenditures Personnel Services $ 1,062,670 Operations and Maintenance 1,523,880 Capital Expenditures 830,000 Total Expenditures Budget 3,416,550 Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies 2,779,600 Anticipated Prior Year Delinquencies Collection 13,750 Subtotal - Taxes 2,793,350 Other Revenues 95,620 Total Revenues Budget 2,888,970 Contribution to/(Use of) Fund Balance $ (527,580) Total District EBU Count 7,069.49 Actual Assessment per EBU $ 397.15 Maximum Allowable Assement per EBU $ 457.96 Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 1 Fiscal Year 2019/20 ATTACHMENT 5 Page 662 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 5 Page 663 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally, describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 5 Page 664 conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area located north of Foothill Blvd, west of Rochester Ave, east of Haven Ave, south of Base Line Rd and includes the northeast corner of Base Line Rd and Haven Ave. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of the paseos, parkways, median islands, street trees, parks, landscaped sites and appurtenant facilities that are throughout the District. These improvements are located within the street right-of-ways and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and facilities, such as community trails, fencing and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble- shooting, repair and replacement. Services include personnel, materials, contracting services, utilities, capital projects and all necessary costs associated with the maintenance, replacement Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 5 Page 665 and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Parks: Spruce Park, Mountain View Park, Ralph M. Lewis Park, Coyote Canyon Park, Milliken Park and West Greenway Park The street trees within the residential parkways and tree maintenance easements to be maintained by the District are on the following streets, located within the boundaries of the District: Amiata Dr Bastia Ct Blackhorse Ct Brandywine PI Bunker Hill Dr Cedarbrook PI Chesterton Dr Clarisa PI Corsica Ct (Country View Dr to Milliken Ave) Country View Dr (Mountain View Dr to Palacio Ct) Covington PI Danbury Dr Danner Ct De Anza Dr Derby PI Downing Ct Ellena East & West (s/o Terra Vista Pkwy to Fitzpatrick Dr) Emery PI Fitzpatrick Dr Fulbourn Ct Hinton Ct Linaro Rd The breakdown of maintained areas is as follows: Meyers Dr Potomac Ct Radcliff PI Regent Dr Rockingham Ct Saranza PI Southhampton Ct Terra Vista Pkwy (Church St to Brandywine PI) Wellington PI Yorktown Ct Site # Descriptive Location TV -1 The monument on the southeast corner of Haven Ave and Base Line Rd. The Base Line Rd median from Haven Ave to the Deer Creek Channel. The south side of Base Line from Haven to Deer Creek Channel less from the frontage of the condominium complex. Ground Cover area: 22,054 square feet Hardscape area: 17,752 square feet TV -2 The Base Line Rd median from Spruce Ave to the Deer Creek Channel. The south side of Base Line Rd from Deer Creek Channel to Spruce Ave. The west side of Spruce Ave from Base Line Rd to Terra Vista Pkwy. The north side of Spyglass Dr from Spruce Ave to Roxbury PI. Ground Cover area: 18,863 square feet Turf area: 15,067 square feet Hardscape area: 12,575 square feet Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 5 Page 666 TV -3 The east side of Spruce from 120 feet south of Spyglass Dr to Base Line Rd. The south side of Base Line Rd from Spruce Ave to 800 feet east of Spruce Ave. The Base Line Rd median from Spruce Ave to Milliken Ave. Ground Cover area: 16,670 square feet Turf area: 14,857 square feet Hardscape area: 16,567 square feet TV -4 The south side of Base Line Rd from 800 feet east of Spruce Ave to Milliken Ave. The cul-de-sac at the north end of Cascade Ct. Ground Cover area: 16,613 square feet Turf Cover area: 5,324 square feet Hardscape area: 7,950 square feet TV -5 The north side of Terra Vista Pkwy from Belpine PI to 112 feet west of Butterfield PI; Terra Vista Pkwy median from Spruce Ave to Milliken Ave and the south side of Terra Vista Pkwy from 164 feet west of Belpine PI to Belpine PI. Ground Cover area: 19,738 square feet Turf area: 2,675 square feet Hardscape area: 13,328 square feet TV -6 The north side of from Spruce Ave to 175 feet north of Countryside Dr and Terra Vista Pkwy median from Church St to Spruce Ave. Ground Cover area: 22,959 square feet Turf area: 6,195 square feet Hardscape area: 11,702 square feet TV -7 The north side of Church St from the west side of Deer Creek Channel to Terra Vista Pkwy. The west side of Terra Vista Pkwy from Church St to 175 feet north of Countryside Dr. Ground Cover area: 9,924 square feet Turf area: 5,378 square feet Hardscape area: 6,426 square feet TV -8 The southeast corner of Church St and Haven Ave; the Church St median from Haven Ave to Terra Vista Pkwy and the wash end on the Northwest corner of the Deer Creek Channel and Church St. Ground Cover area: 25,418 square feet Hardscape area: 2,306 square feet Hardscape area: 2,788 square feet TV -9 The Church St median from Terra Vista Pkwy to Spruce Ave. Ground Cover area: 7,829 square feet Hardscape area: 6,605 square feet Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 5 Page 667 TV -10 The east side of Valencia Ave from Base Line Rd to the pre-school; the south side of Augusta Dr from Valencia Ave to Meadowlark PI and the west side of Summerfield PI from Valencia Ave to Evergreen Dr. Ground Cover area: 20,818 square feet Turf area: 18,634 square feet Hardscape area: 8,666 square feet TV -11 The paseo at Parkside PI and Clover Ct from Parkside PI to the Deer Creek Channel. Ground Cover area: 2,795 square feet Hardscape area: 1,049 square feet TV -12 The east side of Haven Ave from the pre-school to the Southern Pacific Railroad. Ground Cover area: 6,170 square feet Turf area: 2,091 square feet Hardscape area: 1,060 square feet TV -13 The east side of Spruce Ave from Elm Ave to Mountain View Dr; the north and south sides of Norfolk Dr from Spruce Ave to Cardiff PI; the south side of Mountain View Dr from Spruce Ave to 290 feet east of Belvedere PI and the paseo from Spruce Ave to Country View Dr. Ground Cover area: 8,459 square feet Turf area: 3,355 square feet Hardscape area: 8,886 square feet TV -14 The south side of Mountain View Dr from 290 feet east of Belvedere PI to 590 feet east of Fairhaven PI; the paseo south of Mountain View Dr between Belvedere PI and Fairhaven PI to Country View Dr and from Country View Dr to West Greenway Corridor. Ground Cover area: 19,030 square feet Turf area: 8,430 square feet Hardscape area: 9,262 square feet TV -15 The north side of Mountain View Dr from 634 feet west of Biarritz PI to Milliken Ave. Ground Cover area: 4,571 square feet Turf area: 4,738 square feet Hardscape area: 5,104 square feet TV -16 The West Greenway Corridor from the northeast corner of Elm Ave and Spruce Ave to West Greenway Corridor. Ground Cover area: 15,529 square feet Turf area: 20,884 square feet Hardscape area: 20,626 square feet Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 5 Page 668 TV -17 The west side of Milliken Ave from 585 feet north of Mountain View Dr to Mountain View Dr. Ground Cover area: 5,835 square feet Turf area: 3,564 square feet Hardscape area: 2,340 square feet TV -18 The south side of Mountain View Dr from approximately 250 feet west of Claridge PI to Terra Vista Pkwy. The south side of Terra Vista Pkwy from Mountain View Dr to East Greenway Corridor. Terra Vista Pkwy from Mountain View Dr to East Greenway Corridor. Ground Cover area: 18,316 square feet Turf area: 5,944 square feet Hardscape area: 23,800 square feet TV -19 The Terra Vista Pkwy median from Milliken Ave to Mountain View Dr. The north side of Terra Vista Pkwy from 68 feet north of Addison Rd to Mountain View Dr. The west side of Mountain View Dr from Grapevine St to Terra Vista Pkwy. Ground Cover area: 20,306 square feet Turf area: 3,886 square feet Hardscape area: 11,478 square feet TV -20 The Church St median from Milliken Ave to 675 feet east of Milliken Ave. Ground Cover area: 2,860 square feet Hardscape area: 2,112 square feet TV -21 The Church St median from Milliken Ave to Spruce Ave. Ground Cover area: 16,811 square feet Turf area: 335 square feet Hardscape area: 14,880 square feet TV -22 The Milliken Ave median from Mountain View Dr to Foothill Blvd. Ground Cover area: 16,436 square feet Hardscape area: 16,267 square feet TV -23 The Milliken Ave underpass from West Greenway Park to Milliken Park. Ground Cover area: Turf area: Hardscape area: 19,271 square feet 22,139 square feet 18,119 square feet Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 5 Page 669 TV -24 The east side of Haven Ave from 145 feet south of Creekbridge St to 600 feet north of Creekbridge St; the north side of Creekbridge St from Brookside Rd to Haven Ave and the paseo from Creekbridge St and Brookside Rd to the Deer Creek Channel. Ground Cover area: 5,851 square feet Turf area: 9,965 square feet Hardscape area: 4,351 square feet TV -25 The east side of Haven Ave form 145 feet south of Creekbridge St to 410 feet south of Creekbridge St. Ground Cover area: 3,319 square feet Turf area: 1,677 square feet Hardscape area: 1,779 square feet TV -26 The paseo at Plymouth Way south of Essex PI from Plymouth Way to the Deer Creek Channel. Ground Cover area: 1,956 square feet Hardscape area: 2,385 square feet TV -27 The paseo from Terra Vista Pkwy to Windsong PI and from Windsong PI to Plymouth Way. Ground Cover area: 2,270 square feet Turf area: 2,731 square feet Hardscape area: 3,332 square feet TV -28 The paseo on the north side of 7552 Hardy Ave. Ground Cover area: 630 square feet Turf area: 733 square feet Hardscape area: 432 square feet TV -29 The East Greenway Corridor from Milliken Park to Terra Vista Pkwy, including the turf area at the entrance to Tract 16157. Ground Cover area: 17,780 square feet Turf area: 52,403 square feet Hardscape area: 29,888 square feet TV -30 The Milliken Ave Median from Mountain View Dr to Base Line Rd. Ground Cover area: 11,890 square feet Hardscape area: 10,260 square feet TV -31 The paseo from Elm Ave to West Greenway Park. Ground Cover area: 4,770 square feet Hardscape area: 8,900 square feet Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 5 Page 670 TV -32 The Greenwich PI paseo from Greenwich PI to Muirfield Dr. Ground Cover area: 1,323 square feet Hardscape area: 1,456 square feet TV -33 The south side of Mountain View Dr from 430 feet west of Country View Dr to Country View Dr. Ground Cover area: 3,434 square feet Turf area: 1,853 square feet Hardscape area: 1,720 square feet TV -34 The south side of Terra Vista Pkwy from 390 feet west of Belpine PI to Belpine PI. Ground Cover area: 1,342 square feet Turf area: 1,887 square feet Hardscape area: 1,612 square feet TV -35 The Trail Northeast of Ruth Musser School from Terra Vista Pkwy to Spruce Ave. Ground Cover area: 9,285 square feet Hardscape area: 5,148 square feet TV -36 The east side of Country View Dr from Corsica Ct to Mountain View Dr. The south side of Mountain View Dr from Country View Dr to Milliken Ave. The west side of Milliken Ave from Mountain View Dr to the West Greenway Corridor. Ground Cover area: 9,141 square feet Turf area: 5,895 square feet Hardscape area: 6,058 square feet TV -37 The north side of Meyers Dr from Emery PI to Elm Ave. Ground Cover area: 5,860 square feet Turf area: 5,300 square feet Hardscape area: 1,283 square feet TV -38 The Church St median from Rochester Ave to Terra Vista Pkwy median from Church St to 853 feet north of Church St. Ground Cover area: 8,510 square feet Hardscape area: 5,640 square feet TV -39 The north side of Mountain View Dr form 250 feet east of Milliken Ave to Milliken Ave. The east side of Milliken Ave from Mountain View Dr to Terra Vista Pkwy. Ground Cover area: 16,751 square feet Hardscape area: 15,716 square feet Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 5 Page 671 TV -40 The south side of Terra Vista Pkwy from Milliken Ave to Mountain View Dr. Ground Cover area: 11,630 square feet Hardscape area: 19,738 square feet TV -41 The paseo east of Milliken Ave from Terra Vista Pkwy south to Mountain View Dr. Ground Cover area: 4,081 square feet Hardscape area: 9,640 square feet TV -42 The north side of Mountain View Dr from Terra Vista Pkwy to 250 feet east of Milliken Ave. Ground Cover area: 10,994 square feet Hardscape area: 14,777 square feet TV -43 Church St median and parkway from Malaga Dr to Terra Vista Pkwy. Ground Cover area: 7,506 square feet Hardscape area: 3,955 square feet TV -44 The south side of Church St from Terra Vista Pkwy to Rochester Ave. Ground Cover area: 10,400 square feet Hardscape area: 7,606 square feet TV -45 TV -46 The west side of Rochester Ave from Church St to Malaga Dr. Ground cover area: 20,693 square feet Hardscape area: 12,450 square feet The north side of Malaga Dr from Church St to Rochester Ave. Ground Cover area: 19,843 square feet Hardscape area: 18,000 square feet TV -47 The east side of Terra Vista Pkwy from Church St to Brandywine PI. The paseo from Brandywine PI to Bunker Hill Dr. The east side of Radcliff PI from Bunker Hill Dr to Malaga Dr. Ground Cover area: 17,838 square feet Hardscape area: 9,023 square feet TV -48 The Church St median from 750 feet east of Milliken Ave to Malaga Dr. Ground Cover area: 5,554 square feet Hardscape area: 9,698 square feet FH -1 The Foothill Blvd median from Spruce Ave to Haven Ave. Ground Cover area: 4,571 square feet This median contains 9,142 square feet of landscape with 4,571 square feet maintained by LMD 4-R with the remainder maintained by LMD 3B. Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 5 Page 672 FH -2 The Foothill Blvd median from Spruce Ave to Milliken Ave. Ground Cover area: 7,940 square feet This median contains 15,880 square feet of landscape with 7,940 square feet maintained by LIVID 4-R with the remainder maintained by LIVID 3B. FH -5 The Foothill Blvd median from 360 feet west of Masi Dr to 516 feet west of Masi Dr. Ground Cover area: 800 square feet This median contains 1,600 square feet of landscape with 800 square feet maintained by LIVID 4-R with the remainder maintained by LIVID 3B. FH -6 The Foothill Blvd median from Masi Dr Plaza to Rochester Ave. Ground Cover area: 800 square feet This median contains 1,600; square feet of landscape with 800 square feet maintained by LIVID 4-R with the remainder maintained by LIVID 3B. H-5 The Haven Ave median from Foothill Blvd to Church St. Ground Cover area: 11,502 square feet This median contains 23,004 square feet of landscape with 11,502 square feet maintained by LIVID 4-R with the remainder maintained by LMD 3B. H-6 Haven Ave median from Church St to Base Line Rd. Ground Cover area: 9,615 square feet Converted 8,708 sq. ft. of turf to ground cover effective April 1, 2013. Area listed is the 50% maintained by the District. An equal amount is maintained by the City's General Fund. H-7 The Haven Ave median from Base Line Rd to Southern Pacific railroad tracks. Ground Cover area: 3,130 square feet Converted 3,992 sq. ft. of turf to ground cover effective April 1, 2013. Removed 3,692 sq. ft. of ground cover for turn pocket expansion. Area listed is the 50% maintained by the District. An equal amount is maintained by the City's General Fund. VG -14 The Base Line Rd median from Milliken Ave to Ellena East. Ground Cover area: 9,169 square feet This median contains 18,338 square feet of landscape with 9,169 square feet maintained by LIVID 4-R with the remainder maintained by LIVID 2. VG -15 The Base Line Rd Median from Rochester Ave to Ellena East. Ground Cover area: 3,960 square feet This median contains 7,920 square feet of landscape with 3,960 square feet maintained by LIVID 4-R with the remainder maintained by LIVID 2. Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 5 Page 673 Map of Improvements The following page shows the map of landscaping improvements, including irrigation sites and community trails, to be maintained using District funds. Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 5 Page 674 O w C � O M Z u u U i O N s� u c � M u q O = >.4j ++ c CL M U N M C fQ J dl N C O a 'L M ---- ^V XRSau30a � ACO• O;.: N nd Ua)lyliW •� rel m • O N LL 0 C Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 5 Page 675 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Expenditures Personnel Services: Regular Salaries Overtime Salaries Part-time Salaries Fringe Benefits Subtotal - Personnel Fiscal Year 2019/20 Budget $ 678,970 1,050 47,280 335,370 1,062,670 Operations and Maintenance: Operations and Maintenance: O & M/General 99,750 Vehicle Operations and Maintenance 6,000 Emergency Equipment and Vehicle Rental 1,700 Emergency Operations & Maintenance 3,750 Subtotal - Operations and Maintenance 111,200 Contract Services: Contract Services/General 664,110 Tree Maintenance 74,970 Subtotal - Contract Services 739,080 Utilities: Water Utilities 382,810 Electric Utilities 33,940 Subtotal - Utilities 416,750 Assessment Administration 20,980 Adm in./General Overhead 235,870 Subtotal - Operations and Maintenance 1,523,880 Capital Expenditures: Captial Outlay -Improv Other Thank Bldg 430,000 Captial Project 400,000 Subtotal - Capital Expenditures 830,000 Total Expenditures Budget $ 3,416,550 Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 5 Page 676 Fiscal Year 2019/20 Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 2,779,600 Anticipated Prior Year Delinquencies Collection 13,750 Subtotal - Taxes 2,793,350 Other Revenues: Interest Earnings Park Maintenance Fees Sports Field User Group Rentals Subtotal - Other Revenues: 93,040 2,080 500 95,620 Total Revenues Budget $ 2,888,970 Contribution to/(Use of) Fund Balance $ (527,580) Total Gross Estimated Assessments $ 2,807,670.66 Total District EBU Count 7,069.49 Actual Assessment per EBU - Fiscal Year 2019/20 $ 397.15 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 457.96 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved when the property owners on December 2, 2009, voted in favor of a Prop 218 assessment ballot increase with an allowable annual increase by the lesser of 3.5% or the percentage change in the year ending February preceding the start of the Fiscal Year of the Consumer Price Index for all Urban Consumers (CPI -U) and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment with the goal of maintaining the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estimated Reserve Fund Balance, June 30, 2019 $ 6,043,133 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (527,580) Estimated Reserve Fund Balance, June 30, 2020 $ 5,515,553 Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 16 Fiscal Year 2019/20 ATTACHMENT 5 Page 677 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking). Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 17 Fiscal Year 2019/20 ATTACHMENT 5 Page 678 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement." Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 18 Fiscal Year 2019/20 ATTACHMENT 5 Page 679 General Benefit Section 4 of Article XIII D of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. In addition to the special benefits received by parcels within the District, there are incidental general benefits that are conferred on parcels outside the boundaries of the District which include: • the control of dust and insect infestations, and • the visual enhancement of the area to persons or vehicles that may travel through the District. However, it has been determined that these benefits are incidental and do not provide a direct benefit to parcels outside of the District that are not being assessed. Any incidental benefit received by parcels outside of the District is further offset by the incidental benefit received by parcels within the District from the maintenance of landscaping improvements by the other assessment districts within the City. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District and, as such, confer a special and direct benefit to parcels within the District by: • improving the livability, appearance, and desirability for properties within the boundaries of the District, and • ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing beautification, shade and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District, only properties within the District receive a special benefit and are assessed for said maintenance. Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 19 Fiscal Year 2019/20 ATTACHMENT 5 Page 680 Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined. On December 2, 2009, Proposition 218 assessment ballot increase was approved by the property owners in this District. Therefore, all parcels included in the District boundary, are being levied in accordance with Article XIII D and Proposition 218. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment since there is a total of 2,651 single family parcels within the District which represents 69.1 percent of the total assessable parcels within the District. A method has been developed to convert other land uses to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land - use), and size of the property, as compared to a single family residential parcel. Other residential land uses are assigned Equivalent Dwelling Units (EDU) in proportion to the number of trips generated and average number of occupants per dwelling unit in comparison to the typical single- family parcel. Based upon the trip generation data from the ITE Trip Generation Report, San Diego Association of Governments' Guide to Vehicular Traffic Generation Rates which have been adopted by San Bernardino County Transpiration Authority (formerly known as San Bernardino Associated Governments) and the most recent census data for the City of Rancho Cucamonga, condominiums are assigned 0.8 EDU's since the number of residents and number of trips generated per dwelling unit are 80 percent of the typical single family residence. Multi -family residential units are assigned 0.70 EDU's per dwelling unit since the number of residents and number of trips generated per multifamily residential unit are 70 percent of the typical single family residential unit. This reduction is further supported by virtue of the fact that both condominium developments and multi -family residential development have a higher level of landscaping that reduce the benefit received by these parcels from District maintained landscaping. EBU's are assigned to Commercial and Industrial parcels based upon the number of trips generated as well. The ITE Trip Generation Report shows that non-residential uses similar to those found in the District generate from 30 to 400 plus trips per day based upon the specific land use. An average trip generation rate of 135 trips per day was used since the non-residential uses within the district are generally those that result in fewer trips per day per acre, when compared Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 20 Fiscal Year 2019/20 ATTACHMENT 5 Page 681 to more intense non-residential uses such as community shopping centers which can generate in excess of 500 trips per day. Based upon an average density of approximately 9 single family residential units per acre and a trip generation rate of 10 trips per day for a typical single family residential unit, the trip generation rate for commercial and industrial parcels is approximately 1.5 times that of an acre developed for single family residential use based upon an average of 135 trips per acre for non-residential uses. The trips generated by non-residential uses has been reduced by approximately 40 percent to account for the number of "pass -by" trips which are those trips which stop at non-residential parcels enroute to/from residential parcels. This reduces the trips generated per acre from 135 to 81. Since non-residential parcels do not receive a significant special benefit from the park facilities maintained by the District, the number of trips generated per acre has been further reduced in proportion to the ratio of expenditures for landscape maintenance versus park maintenance within the District, which has been estimated by the City to be 60% parks and 40% landscaping. Therefore, commercial and industrial parcels have been assigned a value of 3.25 EBU's per acre to represent the special benefit received by those parcels relative to the typical single family residential parcel. Vacant parcels are assigned an EBU value of 0.25 per acre because they receive a lesser benefit from the improvements until such time as development occurs. Publicly owned school parcels are also assigned an EBU value of 0.25 per acre in recognition of the limited benefit they receive from the improvements maintained by the District and the benefit conferred upon other parcels within the District by the open space and landscaping maintained by the School District on their parcels which might be used by properties within the District under joint use agreements between the School District and the City. The following table provides the weighting factors applied to various land -use types, as assigned by County use code, to determine each parcel's EBU assignment. Land -Use Equivalent Benefit Units Property Type (County Use Code) EBU Value Multiplier Single Family Residential 1.00 Parcel Condominium 0.80 Unit Multi -Family Residential 0.70 Unit Commercial/Industrial 3.25 Acre Vacant (incl. all undevelped property) 0.25 Acre Schools 1 0.25 1 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 21 Fiscal Year 2019/20 ATTACHMENT 5 Page 682 based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for the District: Property Type (County Use Code) Maximum Allowable Assessment Rate per EBU Actual Asessment Rate per EBU Total Units/Acres Total EBUs Single Family Residential $457.96 $397.15 2,652.00 2,652.00 Condominium 457.96 397.15 1,441.00 1,152.80 Multi -Family Residential 457.96 397.15 3,809.00 2,666.30 Commercial/Industrial 457.96 397.15 176.41 573.33 Vacant (incl. all undevelped property) 457.96 397.15 64.85 16.21 Schools 457.96 397.15 35.41 8.85 The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. Cost of Living Inflator Each fiscal year beginning Fiscal Year 2010/11, the maximum allowable assessment amount may be increased by the lesser of 3.5% or the percentage change in the year ending February preceding the start of the Fiscal Year of the Consumer Price Index for all Urban Consumers (CPI -U), for the Riverside — San Bernardino — Ontario Consumer Price Index area. If for any reason the percentage change is negative the maximum allowable assessment would not be decreased by reason of such negative percentage change and would remain at the amount as computed on the previous fiscal year regardless of any CPI adjustment. The annual assessment cannot exceed the actual costs to operate the District in any given year. If operating costs are such that the maximum assessment amount is not needed, the City would levy only what is needed for that year. The actual assessment rate for Fiscal Year 2019/20 will remain at $397.15 per single family residence. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 22 Fiscal Year 2019/20 ATTACHMENT 5 Page 683 M0 W e-. E G Z O•� O v O vii U Ay �t.uaU 'G i- Q �•-•.•-•.•.• = V J O U _ W PI -I la U _ 0) J — cc J ��•� o O = o a 4W A2 > i i Ay IS e3 v� LV- O L my epueMQ3 Ay epuemg3 a� H U" M ' _ I Is )paJJ ed 61miminimi mi Mimi. In J Ay JMs9430'd Ay Jajsay:)ob i Ay U@1!II!W 1"MI........ Ay uail!II!W I i Ay UaneH i Ay UaneH i i Ay esOwJaH : Ay esowJ@H ny plegly:)Jy r Ay pleq!q:)jV i Ay UewllaH '� ny UewllaH E i AV pJeAaUlA E e p IS uellaweD ; ti t b i ♦ L b � �'b9g� G.. m 0 SEE 00 yl�l�llit y� C r-1 rrp� m LP _ ¢ € fiC�GFS 0� m Z�bb�Btl ami i M E bbl Landscape Maintenance District No. 4-R - City of Rancho Cucamonga 23 Fiscal Year 2019/20 ATTACHMENT 5 Page 684 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the District: Property Type (County Use Code) Actual Assessment Rate per EBU Total Units/Acres Total EBUs Total Assessment Single Family Residential $397.15 2,652.00 2,652.00 $1,053,241.80 Condominium 397.15 1,441.00 1,152.80 457,834.52 Multi -Family Residential 397.15 3,809.00 2,666.30 1,058,940.09 Commercial/Industrial 397.15 176.41 573.33 227,699.44 Vacant (incl. all undevelped property) 397.15 64.85 16.21 6,438.96 Schools 1 397.15 35.41 8.85 3,515.85 Totals 1 8,178.67 7,069.49 $2,807,670.66 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2019/20. Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 24 Fiscal Year 2019/20 ATTACHMENT 5 Page 685 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Landscape Maintenance District No. 5 (Andover) CITY OF RANCHO CUCAMONGA LANDSCAPE MAINTENANCE DISTRICT NO. 5 (ANDOVER) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 687 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 General Benefit 11 Special Benefit 11 Method of Assessment Spread 12 ASSESSMENT DIAGRAM 13 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15 ENGINEER'S LETTER WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-038, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape Maintenance District No. 5 (Andover) (the "District"); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2019/20 Budget Expenditures Personnel Services $ 3,840 Operations and Maintenance 5,830 Total Expenditures Budget 9,670 Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies 2,470 Other Revenues 550 Total Revenues Budget 3,020 Contribution to/(Use of) Fund Balance Total District EBU Count Actual Assessment per EBU Maximum Allowable Assement per EBU Landscape Maintenance District No. 5 — City of Rancho Cucamonga Fiscal Year 2019/20 $ (6,650) 44.00 $ 56.65 $ 113.29 1 ATTACHMENT 6 Page 689 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Landscape Maintenance District No. 5 — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 6 Page 690 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon Landscape Maintenance District No. 5 — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 6 Page 691 conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing, must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area of the City bounded by Hermosa Ave on the west, 26th St on the south, the parcels north of and along Bedford Dr and the parcels west of and along Andover PI. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services These improvements are located within the street right-of-ways and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and facilities, such as community trails, fencing and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble- shooting, repair and replacement. Services include personnel, materials, contracting services, utilities, capital projects and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, including the future Landscape Maintenance District No. 5 — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 6 Page 692 ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Parks: Andover Tot Lot. Site # Descriptive Location 1-1-5 The Andover PI playground on the southwest corner of Andover PI and Bedford Dr. Ground Cover area: Turf area: Hardscape area: 1,506 square feet 1,070 square feet 640 square feet Andover and landscaping are maintained by the City's Park Maintenance Crews. Map of Improvements The following page shows the map of landscaping improvements, including irrigation sites and community trails, to be maintained using District funds. Landscape Maintenance District No. 5 — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 6 Page 693 M r, Cn p Z 0 M 0 2 Ln +� cn d J 2� o c c J ( E o�C c 0 4j c CL U C U i I I I � I I o I I I I N O O I I Q XONI;i ill I Landscape Maintenance District No. 5 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 6 Page 694 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Landscape Maintenance District No. 5 — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 6 Page 695 Fiscal Year 2019/20 Budget Expenditures Personnel Services: Regular Salaries $ 1,910 Part-time Salaries 840 Fringe Benefits 1,090 Subtotal - Personnel 3,840 Operations and Maintenance: Operations and Maintenance: O & M/General 1,300 Vehicle Operations and Maintenance 70 Subtotal - Operations and Maintenance 1,370 Contract Services: Contract Services/General 1,580 Utilities: Water Utilities 800 Electric Utilities 490 Subtotal - Utilities 1,290 Assessment Administration 240 Adm in./General Overhead 1,350 Subtotal - Operations and Maintenance 5,830 Total Expenditures Budget $ 9,670 Landscape Maintenance District No. 5 — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 6 Page 695 Fiscal Year 2019/20 Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 2,470 Other Revenues: Interest Earnings 550 Total Revenues Budget $ 3,020 Contribution to/(Use of) Fund Balance $ (6,650) Total Gross Estimated Assessments $ 2,492.60 Total District EBU Count 44.00 Actual Assessment per EBU - Fiscal Year 2019/20 $ 56.65 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 113.29 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment with the goal of maintaining the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estimated Reserve Fund Balance, June 30, 2019 $ 28,637 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (6,650) Estimated Reserve Fund Balance, June 30, 2020 $ 21,987 Landscape Maintenance District No. 5 — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 6 Page 696 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking). Landscape Maintenance District No. 5 — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 6 Page 697 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. Landscape Maintenance District No. 5 — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 6 Page 698 General Benefit Section 4 of Article XIII D of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. In this District, the improvements being financed consists of the maintenance of local improvements located within the boundaries of the Andover Tot Lot at Andover and Bedford and include landscaping (includes ground cover only) and appurtenant facilities that are located throughout the District and were installed to create a common landscape theme and neighborhood identity for parcels within the District. The improvements are situated within the public rights-of-way of the internal local street network within the District which provides ingress and egress for parcels within the District to access the City's system of arterial streets. City residents and traffic from parcels not within the District do not use the internal local street network or paseos except for the express purpose of accessing properties located within the District, and therefore do not benefit from the improvements. Only parcels which are within the District and proximate to the improvements and within the District are being assessed. Accordingly, there is a direct physical and visual nexus between each parcel being assessed and the improvements to be funded by the assessment that does not exist for parcels outside of the District boundary and that is particular and distinct from that shared by the public at large. Under these circumstances, all of the benefits conferred are direct and local in nature, and provide a benefit to only those parcels located within the boundaries of the District. Based upon this, it has been determined that there is no quantifiable general benefit to the surrounding community and the public in general from the maintenance of the improvements within the boundaries of the District, and therefore no portion of the project costs should be attributed to general benefit. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District and, as such, confer a special and direct benefit to parcels within the District by: • improving the livability, appearance, and desirability for properties within the boundaries of the District, and • ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing beautification, shade and overall enhancement to properties within the District. Landscape Maintenance District No. 5 — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 6 Page 699 The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District, only properties within the District receive a special benefit and are assessed for said maintenance. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined. On December 2, 2009 Proposition 218 assessment ballot increase was approved by the property owners in this district. Therefore, all parcels included in the District boundary, are being levied in accordance with Article XIII D and Proposition 218. A single-family home equals one EBU. The following table provides the weighting factors applied to determine each parcel's EBU assignment. Land -Use Equivalent Dwelling Units Property Type (County Use Code) EBU Value Multiplier Single Family Residential 1.00 Parcel The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. Landscape Maintenance District No. 5 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 6 Page 700 The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for the District: The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. The Fiscal Year 2019/20 actual assessment rate will remain at $56.65 per Single Family Residence. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Landscape Maintenance District No. 5 — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 6 Page 701 Maximum Allowable Actual Assessment Asessment Rate Total Property Type (County Use Code) Rate per EBU per EBU Units/Acres Total EBUs Single Family Residential $113.29 $56.65 44.00 44.00 The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. The Fiscal Year 2019/20 actual assessment rate will remain at $56.65 per Single Family Residence. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Landscape Maintenance District No. 5 — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 6 Page 701 M L L m clC ` 0 Z 0 i o lQ C > V T 0 G C C i ■ C w W 0 C _� ■ ■ ■ V � ' 4l � CL ' M my epuemQ3 U (A i M C ; J i 19 iIaaJ� ed li.e.i.l.i.e.I.I.1.� Ay JaJ.s9430b Ay uail!II!W J"m......... Ay uaneH i Ay esOwJaH Ay Pleq!y:)Jd m clC i o C2 io i Ay uewllaH i ■ I i IS ue!lawe:) i i moi.; Q� V) a, � e, O z —" m zo Z< Q - Ay AJJayD -10 a) m U� J t 0 O L0L Q i WO ' .0 40 0 1110L ce *,No "0"%L Ay is e3 u� i 0 0 Ay epuMU Ay Ja)say0ob Ay uail!II!W Ay uaneH Ay esOwJaH Ay pleQ!4:)J`d to ':i:-, Ay uewllaH Ay PRAMA E e1409 � � 699.6 £peg�E Ay aAOJ!) a a p 00 P s Landscape Maintenance District No. 5 — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 6 Page 702 m clC 0 o C2 io Ay is e3 u� i 0 0 Ay epuMU Ay Ja)say0ob Ay uail!II!W Ay uaneH Ay esOwJaH Ay pleQ!4:)J`d to ':i:-, Ay uewllaH Ay PRAMA E e1409 � � 699.6 £peg�E Ay aAOJ!) a a p 00 P s Landscape Maintenance District No. 5 — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 6 Page 702 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessment for the District: A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2019/20. Landscape Maintenance District No. 5 — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 6 Page 703 Actual Assessment Total Property Type (County Use Code) Rate per EBU Units/Acres Total EBUs Total Assessment Single Family Residential $56.65 44.00 44.00 $2,492.60 Totals 44.001 44.00 $2,492.60 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2019/20. Landscape Maintenance District No. 5 — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 6 Page 703 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Landscape Maintenance District No. 6-R (Caryn Planned Community) Page 704 CITY OF RANCHO CUCAMONGA LANDSCAPE MAINTENANCE DISTRICT NO. 6-R (CARYN PLANNED COMMUNITY) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 705 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 9 ESTIMATE OF COSTS 11 District Budget 11 Definitions of Budget Items 13 METHOD OF ASSESSMENT 14 Overview 14 General Benefit 15 Special Benefit 15 Method of Assessment Spread 16 Cost of Living Inflator 17 ASSESSMENT DIAGRAM 18 ASSESSMENT ROLL AND ANNEXATIONS 20 Assessment Roll 20 Annexations 20 Page 706 ENGINEER'S LETTER WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-038, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape Maintenance District No. 6-R (Caryn Planned Community) (the "District"); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Expenditures Personnel Services Operations and Maintenance Total Expenditures Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies Anticipated Prior Year Delinquencies Collection Subtotal - Taxes Other Revenues Transfer In Total Revenues Budget Contribution to/(Use of) Fund Balance Total District EBU Count Actual Assessment per EBU Maximum Allowable Assement per EBU Landscape Maintenance District No. 6-R — City of Rancho Cucamonga Fiscal Year 2019/20 Fiscal Year 2019/20 Budget $ 19,590 609,600 629,190 519,920 3,850 523,770 9,430 41,090 574,290 $ (54,900) 1,196.98 $ 438.75 $ 438.75 1 ATTACHMENT 7 Page 707 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 7 Page 708 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 7 Page 709 conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing, must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga. The boundaries of the District are generally described as that area located north of the 210 Freeway, south of Banyan St, west of Rochester Ave and east of Milliken Ave, also known as the Caryn Planned Community. The boundaries also include Tract No. 13835 east of Rochester Ave and Tracts No. 13748, 13857 & 13858 west of Milliken Ave. Zone 1 is the area generally located west of Rochester Ave and east of Milliken Ave. Zone 2 is the area generally located east of Rochester Ave and west of Milliken Ave. Description of Improvements and Services The improvements maintained by the District include the paseos, community trails, trees, landscaped sites and appurtenant facilities that are throughout the District. These improvements are located within the street right-of-ways and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and facilities, such as community trails, fencing and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble -shooting, repair and replacement. Services include personnel, materials, contracting services, utilities, capital projects Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 7 Page 710 and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Site # Descriptive Location CC -1 The southside of Banyan St from 1290 feet west of Milliken Ave to Milliken Ave. The west side of Milliken Ave median from Banyan St to 292 south of Vintage Dr. Ground Cover area: 96,892 square feet Turf area: 17,945 square feet Hardscape area: 13,944 square feet CC -3 The paseo on the west side of Morning PI from Morning PI to Deer Creek Channel. Ground Cover area: 2,801 square feet Turf area: 124 square feet Hardscape area: 4,609 square feet CC -4 The west side of Morning PI, from Banyan St to Starview PI. The north side of Starview PI, from Morning PI to Starview PI. Ground Cover area: 14,273 square feet Turf Cover area: 5,513 square feet Hardscape area: 5,000 square feet CC -5 Silver Sun Ln paseo from the end of Silver Sun Ln cul-de-sac to Deer Creek Channel. Ground Cover area: Turf area: Hardscape area: 25,890 square feet 12,084 square feet 1,350 square feet CC -6 The east and west side of Netherlands View Loop from Vintage Dr to Vintage Dr. The Netherlands View Loop paseo from Netherlands View Loop to Mt Sterling Ct. Ground Cover area: 88,902 square feet Turf area: 676 square feet Hardscape area: 23,650 square feet CC -7 The east and west side of Hillview Loop from Mt Rainier Ct to Kettle Peak PI Ground Cover area: Turf area: Hardscape area: 14,930 square feet 6,318 square feet 12,236 square feet Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 7 Page 711 CC -8 The paseo from Hillview Loop to Vintage Dr. Ground Cover area: 42,107 square feet Hardscape area: 22,752 square feet Hardscape area: 4,089 square feet CC -9 The south side of Vintage Dr from 250 feet west of Hillview Loop to Hillview Loop. The west side of Hillview Loop from Vintage Dr to Kettle Peak PI. The west side of Kettle Peak PI from Hillview Loop to Donner Pass Ct. The east side of Hillview Loop from Kettle Peak PI to Tioga Peak Ct. Ground Cover area: 47,334 square feet Turf area: 4,954 square feet Hardscape area: 9,088 square feet CC -10 The east side of Terrace View Loop from Vintage Dr to Butler Peak PI. The west side of Terrace View Loop from Rainbow Falls Ct to Vintage Dr. Ground Cover area: 24,603 square feet Hardscape area: 10,760 square feet CC -11 The paseo from Caryn School to Banyan St. The south side of Banyan St from the paseo to Rochester Ave. The east and west side of Mt Baldy PI from Banyan St to Sierra Crest View Loop. The north side of Sierra Crest View Loop from Hilltop Ct to Woodland Ct. Ground Cover area: 47,507 square feet Turf area: 7,810 square feet Hardscape area: 7,825 square feet CC -12 The separation paseo from Vintage Dr to Pinnacle Peak Ct. Ground Cover area: 50,325 square feet Turf area: 15,021 square feet Hardscape area: 7,675 square feet CC -13 The east side of Hillview Loop from Tioga Peak Ct to Vintage Dr. The south side of Vintage Dr from Hillview Loop to Terrace View Loop. The north side of Vintage Dr from Hillview Loop to Caryn School. The east side of Terrace View Loop from Vintage Dr to Mt San Antonio Ct. Ground Cover area: 26,162 square feet Turf area: 4,508 square feet Hardscape area: 12,928 square feet Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 7 Page 712 CC -14 The east side of Sierra Crest View Loop from Mt Waverly Ct to Vintage Dr. The north side of Vintage Dr from Sierra Crest View Loop to Sierra Crest View Loop. The east and west side of Sierra Crest View Loop from Vintage Dr to Mt Wilson Ct. The south side of Vintage Dr from Netherlands View Loop to 330 feet west of Netherlands View Loop. Ground Cover area: 73,250 square feet Turf area: 16,525 square feet Hardscape area: 9,885 square feet CC -15 The south side of Sierra Crest View Loop from Mt Waverly Ct to Mt Cambridge Ct. The north side of Sierra Crest View Loop from Mt Cambridge Ct to Woodland Ct. The north side of Sierra Crest View Loop from Hilltop Ct to Caryn School. The Sierra Crest View Loop paseo from Sierra Crest View Loop to Mt Sherman Ct. Ground Cover area: 70,990 square feet Turf area: 7,699 square feet Hardscape area: 20,055 square feet CC -16 The south side of Vintage Dr from Netherlands View Loop to Rochester Ave. The north side of Vintage Dr from Rochester Ave to Sierra Crest View Loop. The east and west side of Sierra Crest View Loop from Mt Wilson Ct to Mt Cambridge Ct. The Netherlands View Loop Paseo from Vintage Dr to Mt Sterling Ct. Ground Cover area: 77,202 square feet Turf area: 3,954 square feet Hardscape area: 18,195 square feet CC -17 The east side of Milliken Ave from Vintage Dr to Banyan St. Ground Cover area: Turf area: Hardscape area: 13,740 square feet 9,088 square feet 6,460 square feet CC -18 The north side of Vintage Dr from Milliken Ave to Hillview Loop. The south side of Vintage Dr from 104 feet west of Hillview Loop to Milliken Ave. Ground Cover area: 32,287 square feet Turf area: 3,889 square feet Hardscape area: 11,188 square feet CC -19 The Terrace View Loop paseo from Vintage Dr to Terrace View Loop. Ground Cover area: 17,469 square feet Turf area: 15,617 square feet Hardscape area: 2,736 square feet Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 7 Page 713 CC -20 The east side of Terrace View Loop from Mt San Antonio Ct to EI Capitan Ct. The west side of Terrace View Loop from Butler Peak PI to Mt San Antonio Ct. Ground Cover area: 20,627 square feet Hardscape area: 20,017 square feet Hardscape area: 7,888 square feet CC -21 The west side of Rochester Ave from Banyan St to 317 feet south of Vintage Dr. Ground Cover area: 31,292 square feet CC -22 The south side of Vintage Dr from Terrace View Loop to Sierra Crest View Loop. The east and west side of Hillview Loop from Vintage Dr to Mt Rainier Ct. Ground Cover area: 11,609 square feet Turf area: 3,763 square feet Hardscape area: 6,524 square feet CC -23 The south side of Banyan St from Milliken Ave to Butler Peak PI. The west side of Butler Peak PI from Banyan St to Terrace View Loop. The north side of Terrace View Loop from Butler Peak PI to Rainbow Falls Ct. Ground Cover area: 12,132 square feet Hardscape area: 528 square feet CC -24 The north side of Terrace View Loop from EI Capitan Ct to Butler Peak PI. The east side of Butler Peak PI from Terrace View Loop to Banyan St. The south side of Banyan St from Butler Peak PI to 990 feet east of Butler Peak PI. Ground Cover area: 14,452 square feet Hardscape area: 1,600 square feet CC -26 The east side of Rochester Ave from 210 freeway to Vintage Dr. The north and south side of Vintage Dr from Rochester Ave to Thunder Mountain Ave. The west side of Rochester Ave from 317 feet south of Vintage Dr to the 210 freeway. Ground Cover area: 35,037 square feet Hardscape area: 19,779 square feet CC -27 The Milliken Ave median and the west side of Milliken Ave from 292 feet south of Vintage Dr to 210 freeway. Ground Cover area: 13,365 square feet Hardscape area: 12,300 square feet CC -28 The east side of Milliken Ave from Vintage Dr to the 210 freeway right-of-way. Ground Cover area: 17,724 square feet Cobble area: 2,387 square feet Hardscape area: 5,810 square feet Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 7 Page 714 Map of Improvements The following page shows the map of landscaping improvements, including irrigation sites and community trails, to be maintained using District funds. Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 7 Page 715 Ci— O M OZ W.- .2 U 4j •� O I i nd aa:tsay:)OII i ---- -- VQ '� c W M u _ \U OJL O = A a0•+ �= 1� U► IQ v iLi i U Jl CL i a C NJ O �I o m U n ` U • U U i nd ua)1!II!w 0 C) 0 CD 0 � I II!iJ C fill - j! 91� litfLs fide z bba y� WSW -.111 Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 7 Page 716 L C NJ O � r... (U c�c L = J W r J • I ! I 0 C) 0 CD 0 � I II!iJ C fill - j! 91� litfLs fide z bba y� WSW -.111 Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 7 Page 716 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 7 Page 717 Fiscal Year 2019/20 Budget Expenditures Personnel Services: Regular Salaries $ 13,230 Fringe Benefits 6,360 Subtotal - Personnel 19,590 Operations and Maintenance: Operations and Maintenance: O & M/General 11,900 Emergency Equipment and Vehicle Rental 200 Subtotal - Operations and Maintenance 12,100 Contract Services: Contract Services/General 330,830 Tree Maintenance 34,850 Subtotal - Contract Services 365,680 Utilities: Water Utilities 182,300 Electric Utilities 7,330 Subtotal - Utilities 189,630 Assessment Administration 6,680 Adm in./General Overhead 35,510 Subtotal - Operations and Maintenance 609,600 Total Expenditures Budget $ 629,190 Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 7 Page 717 Fiscal Year 2019/20 Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 519,920 Anticipated Prior Year Delinquencies Collection 3,850 Subtotal - Taxes 523,770 Other Revenues: Interest Earnings 9,430 Transfer In: Transfer In - General Fund 41,090 Total Revenues Budget $ 574,290 Contribution to/(Use of) Fund Balance $ (54,900) Total Gross Estimated Assessments $ 525,170.91 Total District EBU Count 1,196.98 Actual Assessment per EBU - Fiscal Year 2019/20 $ 438.75 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 438.75 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved when the property owners on September 1, 2010, voted in favor of a Proposition 218 assessment ballot increase with an allowable annual increase by the lesser of 3.0% or the percentage change in the year ending February preceding the start of the Fiscal Year of the Consumer Price Index for all Urban Consumers (CPI -U) and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment with the goal of maintaining the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estimated Reserve Fund Balance, June 30, 2019 $ 543,863 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (54,900) Estimated Reserve Fund Balance, June 30, 2020 $ 488,963 Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 7 Page 718 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking). Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 7 Page 719 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 7 Page 720 General Benefit Section 4 of Article XIII D of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. In this District, the improvements being financed consists of the maintenance of local improvements located within the boundaries of the District and include paseos, street trees, landscaped areas and appurtenant facilities that are located throughout the District and were installed to create a common landscape theme and neighborhood identity for parcels within the District. The improvements are situated within the public rights-of-way of the internal local street network within the District which provides ingress and egress for parcels within the District to access the City's system of arterial streets. City residents and traffic from parcels not within the District do not use the internal local street network or paseos except for the express purpose of accessing properties located within the District, and therefore do not benefit from the improvements. Only parcels which are within the District and proximate to the improvements and within the District are being assessed. Accordingly, there is a direct physical and visual nexus between each parcel being assessed and the improvements to be funded by the assessment that does not exist for parcels outside of the District boundary and that is particular and distinct from that shared by the public at large. Under these circumstances, all of the benefits conferred are direct and local in nature, and provide a benefit to only those parcels located within the boundaries of the District. Based upon this, it has been determined that there is no quantifiable general benefit to the surrounding community and the public in general from the maintenance of the improvements within the boundaries of the District, and therefore no portion of the project costs should be attributed to general benefit. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District and, as such, confer a special and direct benefit to parcels within the District by: • improving the livability, appearance, and desirability for properties within the boundaries of the District, and • ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing beautification, shade and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 7 Page 721 share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District, only properties within the District receive a special benefit and are assessed for said maintenance. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. Every other land -use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land -use), and size of the property, as compared to a single-family home. Vacant parcels are assigned an EBU value of 0.25 EBU's per acre because they receive a lesser benefit from the improvements until such time as development occurs. Publicly owned school parcels are also assigned an EBU value of 0.25 EBU's per acre in recognition of the limited benefit they receive from the improvements which are provided for the use and benefit of the residential units within the District, and the benefit conferred upon other parcels within the District by the open space and landscaping maintained by the School District on their parcels which might be used by properties within the District under joint use agreements between the School District and the City. There are two benefit zones within the District: Zone 1 and Zone 2. Parcels in Zone 2 are assigned 0.75 EBU per dwelling unit due to the reduction in special benefit they receive as a result of their location relative to the majority of the improvements maintained by the District. Zone 2 parcels are on the far east and west side of the District. Therefore, parcels within Zone 2 do not receive the same special benefit from the improvements due to their proximity, as parcels within Zone 1 which are assigned 1.00 EBU per dwelling unit and are generally located adjacent to or in close proximity to the improvements. The following table provides the weighting factors applied to various land -use types, as assigned by County use code, to determine each parcel's EBU assignment. Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 16 Fiscal Year 2019/20 ATTACHMENT 7 Page 722 Land -Use Equivalent Dwelling Units Property Type (County Use Code) EBU Value Multiplier Single Family Residential - Zone 1 1.00 Parcel Single Family Residential - Zone 2 0.75 Parcel School 0.25 Acre Undeveloped 0.25 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for the District: Property Type (County Use Code) Maximum Allowable Assessment Rate per EBU Actual Asessment Rate per EBU Total Units/Acres Total EBUs Single Family Residential - Zone 1 $438.75 $438.75 963.00 963.00 Single Family Residential - Zone 2 $438.75 $438.75 310.00 232.50 School $438.75 $438.75 5.35 1.34 Undeveloped $438.75 $438.75 0.54 0.14 The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. Cost of Living Inflator Each fiscal year beginning Fiscal Year 2011/12, the maximum allowable assessment amount may be increased by the lesser of 3.0% or the percentage change in the year ending February preceding the start of the Fiscal Year of the Consumer Price Index for all Urban Consumers (CPI -U), for the Riverside — San Bernardino — Ontario Consumer Price Index area. If for any reason the percentage change is negative the maximum allowable assessment would not be decreased by reason of such negative percentage change and would remain at the amount as computed on the previous fiscal year regardless of any CPI adjustment. The annual assessment cannot exceed the actual costs to operate the District in any given year. If operating costs are Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 17 Fiscal Year 2019/20 ATTACHMENT 7 Page 723 such that the maximum assessment amount is not needed, the City would levy only what is needed for that year. The actual assessment rate for Fiscal Year 2019/20 will increase from $425.97 to $438.75 per single-family residence zone 1 and from $319.48 to $329.06 per single family residence zone 2, a CPI increase of 3.0% as compared to Fiscal Year 2018/19. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. 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E �B EE aE 083 °" bEII Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 19 Fiscal Year 2019/20 ATTACHMENT 7 Page 725 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the District: Property Type (County Use Code) Actual Assessment Rate per EBU Total Units/Acres Total EBUs Total Assessment Single Family Residential - Zone 1 $438.75 963.00 963.00 $422,516.25 Single Family Residential - Zone 2 $438.75 310.00 232.50 $102,008.60 School $438.75 5.35 1.34 $586.84 Undeveloped $438.75 0.54 0.14 $59.22 Totals 1 1,278.89 1,196.98 $525,170.91 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2019/20. Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 20 Fiscal Year 2019/20 ATTACHMENT 7 Page 726 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Landscape Maintenance District No. 7 (North Etiwanda) Page 727 CITY OF RANCHO CUCAMONGA LANDSCAPE MAINTENANCE DISTRICT NO. 7 (NORTH ETIWANDA) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 728 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 11 ESTIMATE OF COSTS 13 District Budget 13 Definitions of Budget Items 15 METHOD OF ASSESSMENT 16 Overview 16 General Benefit 17 Special Benefit 17 Method of Assessment Spread 18 ASSESSMENT DIAGRAM 19 ASSESSMENT ROLL AND ANNEXATIONS 21 Assessment Roll 21 Annexations 21 Page 729 ENGINEER'S LETTER WHEREAS, on June 19, 2019 the City Council of Rancho Cucamonga (the "City"), under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-038, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape Maintenance District No. 7 (North Etiwanda) (the "District"); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2019/20 Budget Expenditures Personnel Services $ 208,610 Operations and Maintenance 1,043,590 Total Expenditures Budget 1,252,200 Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies 937,780 Anticipated Prior Year Delinquencies Collection 11,860 Subtotal - Taxes 949,640 Other Revenues 50,290 Total Revenues Budget 999,930 Contribution to/(Use of) Fund Balance $ (252,270) Total District EBU Count 3,085.00 Actual Assessment per EBU $ 307.05 Maximum Allowable Assement per EBU $ 307.05 Landscape Maintenance District No. 7 — City of Rancho Cucamonga 1 Fiscal Year 2019/20 ATTACHMENT 8 Page 730 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Landscape Maintenance District No. 7 — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 8 Page 731 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include, but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public Landscape Maintenance District No. 7 — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 8 Page 732 hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area of the City known as North Etiwanda, which is generally bounded by the 210 Freeway on the south, 1-15 Freeway on the west, and City limits on the north and east. Typically, parcels have been annexed to the District as they have been developed. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of the paseos, parkways, median islands, street trees, parks, landscaped sites and appurtenant facilities that are throughout the District. These improvements are located within the street right-of-ways and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and facilities, such as community trails, fencing and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and Landscape Maintenance District No. 7 — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 8 Page 733 replacement, steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble -shooting, repair and replacement. Services include personnel, materials, contracting services, utilities, capital projects and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Parks: Etiwanda Creek Park. Site # Descriptive Location EN -1 The north side of Wilson Ave from San Sevaine Rd to Ridgeline PI. The east side of Ridgeline PI from Wilson Ave to Arcadia Way. Ground Cover area: 27,325 square feet Turf area: 19,334 square feet Hardscape area: 840 square feet EN -2 The Metropolitan Water District easement on the south side of Crescenta Way from San Marino Way to Ridgeline PI. Ground Cover area: 38,104 square feet Turf area: 41,250 square feet Hardscape area: 9,000 square feet EN -3 The Wilson Ave median from Wardman Bullock Rd to San Sevaine Rd. Ground Cover area: 9,016 square feet Hardscape area: 11,088 square feet EN -4 The Planters on the north side of the drainage easement that is between and parallel to Highland Ave and Arapaho Rd from Etiwanda Ave east to the end. Ground Cover area: 63,972 square feet EN -5 The south side of Wilson Ave from 1,115 feet west of San Sevaine Rd to 205 feet east of San Sevaine Rd. The east side of San Sevaine Rd from Wilson Ave to Young's Canyon Rd. Ground Cover area: 45,584 square feet Turf area: 3,527 square feet EN -6 The north side of Wilson Ave from Wardman Bullock Rd to Ridgeline PI. The west side of Ridgeline PI from Wilson Ave to 120 feet north of Arcadia Way. Ground Cover area: 29,226 square feet Turf area: 15,136 square feet Hardscape area: 1,300 square feet Landscape Maintenance District No. 7 — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 8 Page 734 EN -7 The parkway on the eastside of Wardman Bullock Rd from Wilson Ave to 857 feet north of Glendora Dr. The cobblestone between the tract wall and the flood wall will be handled for debris pickup and weed control on an as needed basis. Ground Cover area: 10,268 square feet Hardscape area: 31,549 square feet EN -8 The south side of Crescenta Way from Ridgeline PI to Crestline PI. Ground Cover area: 50,035 square feet Turf area: 35,960 square feet Hardscape area: 10,000 square feet EN -9 The paseo from Meadowbrook Ct to Rock Creek Rd. Ground Cover area: 1,400 square feet Turf area: 6,555 square feet Hardscape area: 2,820 square feet EN -10 The paseo from Etiwanda Ave to Pacific Crest PI. The west side of Etiwanda Ave from 175 feet north of N Rim Way to 171 feet south of Golden Prairie Dr. Ground Cover area: 49,020 square feet Turf area: 4,445 square feet Hardscape area: 13,026 square feet EN -11 The paseo south of Ridgecrest Dr to southern boundary of Tract 14139. This site is temporarily maintained by another contractor and was deleted from the contract as of July 16, 2001; however, this site is still the City's property. Ground Cover area: 3,548 square feet Turf area: 800 square feet Hardscape area: 4,280 square feet EN -12 The cul-de-sac on the north side of Ridgecrest Dr at Etiwanda Creek Channel. Ground Cover area: 1,870 square feet Turf area: 700 square feet Hardscape area: 450 square feet EN -13 The north side of Wilson Ave from 574 feet west of Cherry Ave to the channel east of San Sevaine Rd. The Wilson Ave median from Cherry Ave to San Sevaine Rd. The east side of San Sevaine Rd from Wilson Ave to 136 feet north of Crescenta Way. Ground Cover area: 46,611 square feet Turf area: 5,037 square feet Landscape Maintenance District No. 7 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 8 Page 735 EN -14 The west side of San Sevaine Rd from 150 feet north of Wilson Ave to 136 feet north of Crescenta Way. Ground Cover area: 55,166 square feet Turf area: 235 square feet Hardscape area: 6,975 square feet EN -15 The north side of Young's Canyon Rd from 500 feet east of Koch PI to 692 feet west of Koch PI. The south side of Young's Canyon Rd from 349 feet east of Koch PI to 692 feet west of Koch PI. The east and west side of Koch PI place from Young's Canyon Rd to 132 feet north of Young's Canyon Rd. The west side of Koch PI from Young's Canyon Rd to 132 feet south of Young's Canyon Rd. The east side of Koch PI from 82 feet south of Young's Canyon Rd to Young's Canyon Rd. The trailhead north east of the east end of Young's Canyon Rd to the south end of San Sevaine Rd Horse Trail. The south end of San Sevaine Rd Horse from the trail head to 254 feet north of trailhead. Ground Cover area: 42,925 square feet Hardscape area: 14,308 square feet EN -16 The east side of Wardman Bullock Rd from 225 feet south of San Segundo Dr to 80 feet north of Dona Way. Ground Cover area: 2,056 square feet Hardscape area: 3,450 square feet EN -17 The north side of Colonbero Rd from San Sevaine Rd Channel to Guidera Dr. The south side of Colonbero Rd from San Sevaine Rd Channel to 400 feet north of Guidera Dr. The north side of Aggazzotti Rd from Colonbero Rd to 475 feet east of Colonbero Rd. This site has a pump which will be adjusted and maintained by City personnel. Ground Cover area: 43,241 square feet Hardscape area: 29,125 square feet EN -18 The north side of Aggazzotti Rd from San Antonio Dr to San Sevaine Rd. The west side of San Sevaine Rd from Aggazzotti Rd to 702 feet south of Aggazzotti Rd. The east side of San Sevaine Rd from 702 feet south of Aggazzotti Rd to Regina Dr. Ground Cover area: 47,823 square feet Hardscape area: 30,986 square feet EN -19 The south side of Wilson Ave from Etiwanda Ave to Estates Way. Ground Cover area: 45,727 square feet Hardscape area: 19,229 square feet Landscape Maintenance District No. 7 — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 8 Page 736 EN -20 The south side of Wilson Ave form Bluegrass Ave to Estates Way. Ground Cover area: 85,155 square feet Hardscape area: 48,784 square feet EN -21 The north side of Wilson Ave from Etiwanda Ave to Cervantes PI. The Wilson Ave median from Etiwanda Ave to Cervantes PI. The westside of Etiwanda Ave from Wilson Ave to Del Norte PI. Ground Cover area: 88,795 square feet Hardscape area: 27,128 square feet EN -22 The north and south side of Vintage Dr from 165 feet east of Countrywood PI to 338 feet west of Countrywood PI. Ground Cover area: 13,603 square feet Hardscape area: 7,365 square feet EN -23 The north side of Wilson Ave and median from Etiwanda Ave west to Etiwanda Ave. The east side of Etiwanda Ave from Wilson Ave to 1150 feet north of Wilson Ave. Ground Cover area: 32,027 square feet Hardscape area: 29,567 square feet EN -24 The north side of Vintage Dr from 360 feet west of Ascot PI to 230 feet east of Countrywood PI. The south side of Vintage Dr from Ascot PI to 500 feet east of Countrywood PI. Ground Cover area: 34,707 square feet Hardscape area: 92,600 square feet EN -25 The east side of Bluegrass Ave from Banyan St to 610 feet north of Banyan St. Ground Cover area: 4,054 square feet Hardscape area: 5,819 square feet EN -26 The south side of Banyan St from Bluegrass Ave to Greenwood PI. Ground Cover area: 6,240 square feet Hardscape area: 3,200 square feet EN -27 The south side of Banyan St from Laurel Blossom PI to Etiwanda Ave. Ground Cover area: 1,703 square feet Hardscape area: 8,417 square feet Landscape Maintenance District No. 7 — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 8 Page 737 EN -28 The north side of Wilson Ave from Cervantes PI to 1715 feet west of Cervantes PI. The west side of Cervantes PI from Carmel Knolls Dr to Wilson Ave. The paseo from Wilson Ave to Tejas Ct. The median on Wilson Ave from Cervantes PI to Bluegrass Ave. The following temporary landscape: There is one planter on the west side of Altura Dr at Tejas Ct. There are five planters on the south side of Tejas Ct from Altura Dr to 195 feet east of Altura Dr. Ground Cover area: 25,048 square feet Hardscape area: 22,532 square feet EN -29 The south side of Banyan St from 787 feet west of East Ave to East Ave. The west side of East Ave from Banyan St to 600 feet south of Blue Gum. The east side of East Ave from Banyan St to 537 feet south of Banyan St. Ground Cover area: 16,111 square feet Hardscape area: 15,774 square feet EN -30 The east side of Bluegrass Ave from 257 feet south of Churchill Dr to 418 feet north of Churchill Dr. Ground Cover area: 9,303 square feet Hardscape area: 5,302 square feet EN -31 The south side of Banyan St from 375 feet south of Cashew Way to Rose Way. The north side of Banyan St from 435 feet west of Peak PI to Wardman Bullock Rd. Ground Cover area: 53,000 square feet Hardscape area: 26,855 square feet EN -32 The landscaping south of the equestrian trail from 210 feet west of Grovewood PI to 1,170 feet east of Grovewood PI. Ground Cover area: 6,900 square feet EN -33 The north side of Young's Canyon Rd from 600 feet east of Banyan St to Banyan St. The east side of Wardman Bullock Rd from Banyan St to Wilson Ave. The south side of Wilson Ave from Wardman Bullock Rd to 635 feet east of Fields PI. Ground Cover area: 66,601 square feet Hardscape area: 46,332 square feet EN -34 The west side of Wardman Bullock Rd from Wilson Ave to Banyan St. Parkview Way from Wardman Bullock Rd to Soledad Way. Ground Cover area: 67,021 square feet Hardscape area: 34,045 square feet EN -35 The north side of Day Creek Blvd from Etiwanda Ave to Indian Wells PI Ground Cover area: 160,737 square feet Hardscape area: 128,254 square feet Landscape Maintenance District No. 7 — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 8 Page 738 EN -36 The south side of Day Creek Blvd from 380 feet north of Coyote Dr to Etiwanda Ave. The west side of Etiwanda Ave from Day Creek Blvd to 170 feet north of N Rim Way. The west side of Day Creek Blvd from 380 feet north of Coyote Dr to Indian Wells PI. Ground Cover area: 58,398 square feet Hardscape area: 68,127 square feet EN -37 The east side of East Ave from 235 feet south of Hunt Club Dr to 375 feet north of Hunt Club Dr. Ground Cover area: 5,559 square feet Hardscape area: 5,231 square feet EN -38 The west side of East Ave from 236 feet north of Philly Dr to 245 feet south of Philly Dr. Ground Cover area: 4,605 square feet Hardscape area: 3,394 square feet EN -39 The south side of Banyan St from Golden Lock PI to Raindrop PI Ground Cover area 6,024 square feet Hardscape area: 330 square feet EN -40 The west side of Wardman Bullock Rd from Colonbero Rd to Breeders Cup Dr. The east side of Wardman Bullock Rd from Colonbero Rd to 385 feet south of Colonbero Rd. Ground Cover area: 28,527 square feet Hardscape area: 21,723 square feet EN -41 The north side of Colonbero Rd from Wardman Bullock Rd to Ambleside PI. The south side of Colonbero Rd from 150 feet east of Wardman Bullock Rd to Ambleside PI. The east side of Ambleside PI from Colonbero Rd to 700 feet north of Colonbero Rd. Ground Cover area: 17,065 square feet Hardscape area: 12,990 square feet EN -42 The west side of Wardman Bullock Rd from 778 feet north of Coral Sky Dr to Wilson Ave. The north side of Wilson Ave from Wardman Bullock Rd to 218 feet west of Compass PI. The east and west sides of Compass PI. from Wilson Ave to the entrance monuments. Ground Cover area: 31,809 square feet Hardscape area: 34,321 square feet Landscape Maintenance District No. 7 — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 8 Page 739 Parks, ground cover, shrubs and turf areas that make up parkways, median islands and paseos are maintenance under contract by a private landscape maintenance company. Map of Improvements The following page shows the map of landscaping improvements, including irrigation sites and community trails, to be maintained using District funds. Landscape Maintenance District No. 7 — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 8 Page 740 4- (1) 4- p a.+ v ----z c 6& 0 Z (A E tc M O W 4w a I� M Iyy`WI D M L H C C W r- 4- (1) 4- p a.+ v ----z a Wj CO M N � Z W N W _— • 3 s UJr— W ' I a I� M Iyy`WI D M a V Z ZUj W W W c �\ f I� M Z_ Z N W W Wi_ W 19 )Iaaa:) Aea / a CO M N � Z W N W _— • 3 s UJr— —� a �I m r` N rn Z M W L I� M Z_ Z N W W Wi_ W 19 )Iaaa:) Aea / N 1 N Q E a M L L J I; V Ac W IWINk J U f� I W )1 Ad epueMI43 5 It ppeg�g ;0 e p VC:¢-a� 2ag��°� L ppby.6 B b Fab E JOgp°Z`Qt� F Ys p bE�b Landscape Maintenance District No. 7 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 8 Page 741 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Landscape Maintenance District No. 7 — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 8 Page 742 Fiscal Year 2019/20 Budget Expenditures Personnel Services: Regular Salaries $ 130,280 Part-time Salaries 13,160 Fringe Benefits 65,170 Subtotal - Personnel 208,610 Operations and Maintenance: Operations and Maintenance: O & M/General 39,800 O & M/Facilities 1,500 Emergency Equipment and Vehicle Rental 2,200 Subtotal - Operations and Maintenance 43,500 Contract Services: Contract Services/General 464,690 Contract Services/Facilities 11,300 Tree Maintenance 25,090 Subtotal - Contract Services 501,080 Utilities: Water Utilities 364,960 Electric Utilities 23,280 Subtotal - Utilities 388,240 Assessment Administration 16,130 Adm in./General Overhead 93,960 Other Expenses 680 Subtotal - Operations and Maintenance 1,043,590 Total Expenditures Budget $ 1,252,200 Landscape Maintenance District No. 7 — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 8 Page 742 Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies Anticipated Prior Year Delinquencies Collection Subtotal - Taxes Other Revenues: Interest Earnings Other Rental/Lease Income Park Maintenance Fees Sports Field User Group Rentals Subtotal - Other Revenues: Fiscal Year 2019/20 Budget $ 937,780 11,860 949,640 18,500 25,660 540 5,590 50,290 Total Revenues Budget $ 999,930 Contribution to/(Use of) Fund Balance $ (252,270) Total Gross Estimated Assessments $ 947,249.25 Total District EBU Count 3,085.00 Actual Assessment per EBU - Fiscal Year 2019/20 $ 307.05 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 307.05 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment with the goal of maintaining the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estimated Reserve Fund Balance, June 30, 2019 $ 1,095,121 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (252,270) Estimated Reserve Fund Balance, June 30, 2020 $ 842,851 Landscape Maintenance District No. 7 — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 8 Page 743 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Landscape Maintenance District No. 7 — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 8 Page 744 Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking). METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways. Landscape Maintenance District No. 7 — City of Rancho Cucamonga 16 Fiscal Year 2019/20 ATTACHMENT 8 Page 745 The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. General Benefit Section 4 of Article XIII D of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. In this District, the improvements being financed consists of the maintenance of local improvements located within the boundaries of the District and include paseos, street trees, landscaped areas and appurtenant facilities that are located throughout the District and were installed to create a common landscape theme and neighborhood identity for parcels within the District. The improvements are situated within the public rights-of-way of the internal local street network within the District which provides ingress and egress for parcels within the District to access the City's system of arterial streets. City residents and traffic from parcels not within the District do not use the internal local street network or paseos except for the express purpose of accessing properties located within the District, and therefore do not benefit from the improvements. Only parcels which are within the District and proximate to the improvements and within the District are being assessed. Accordingly, there is a direct physical and visual nexus between each parcel being assessed and the improvements to be funded by the assessment that does not exist for parcels outside of the District boundary and that is particular and distinct from that shared by the public at large. Under these circumstances, all of the benefits conferred are direct and local in nature, and provide a benefit to only those parcels located within the boundaries of the District. Based upon this, it has been determined that there is no quantifiable general benefit to the surrounding community and the public in general from the maintenance of the improvements within the boundaries of the District, and therefore no portion of the project costs should be attributed to general benefit. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District and, as such, confer a special and direct benefit to parcels within the District by: • improving the livability, appearance, and desirability for properties within the boundaries of the District, and Landscape Maintenance District No. 7 — City of Rancho Cucamonga 17 Fiscal Year 2019/20 ATTACHMENT 8 Page 746 • ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing beautification, shade and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District, only properties within the District receive a special benefit and are assessed for said maintenance. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIID and Proposition 218 had not yet been passed. Upon the passage of Article XIID and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined, however, the assessment per parcel has remained the same since 1996/97 Fiscal Year. Further, no parcel included in the District formation or annexations prior to when the language was refined are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. The following table provides the weighting factors to determine each parcel's EBU assignment. Land -Use Equivalent Dwelling Units Property Type (County Use Code) EBU Value Multiplier Single Family Residential 1.00 Parcel The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an Landscape Maintenance District No. 7 — City of Rancho Cucamonga 18 Fiscal Year 2019/20 ATTACHMENT 8 Page 747 invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for the District: The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Landscape Maintenance District No. 7 — City of Rancho Cucamonga 19 Fiscal Year 2019/20 ATTACHMENT 8 Page 748 Maximum Allowable Actual Assessment Asessment Rate Total Property Type (County Use Code) Rate per EBU per EBU Units/Acres Total EBUs Single Family Residential $307.05 $307.05 3,085.00 3,085.00 The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Landscape Maintenance District No. 7 — City of Rancho Cucamonga 19 Fiscal Year 2019/20 ATTACHMENT 8 Page 748 Ay ual!1l!W +........... i Ay uaneH i Ay esowJaH Ay pleq!q:)jV Ay uewllaH i i i i i IS ue!lawe:) ; i �uu cf� r- .. Ay v� O Z C M u 3 , Q U LU � o U s O u uO ____�_ �. � . Z = C o 4- 0 = i p1 i V � G! CL o M my epuemg3 u .° a ------------ u► = i i Ay Ja).say:)O' Ay ual!1l!W +........... i Ay uaneH i Ay esowJaH Ay pleq!q:)jV Ay uewllaH i i i i i IS ue!lawe:) ; i �uu cf� r- .. Ay Ay epueMQ3 Ay aa4sa4:)Ob Ay u91!11!W Ay uaneH Ay esowiaH AV Pleq!q:)jV 'LO Ay uewllaH • v, 1 t AypjeAau!A ; t ��► hk it 5 LI Z' D AV @AOJ9 c m oC ! F gg 8� E3gE� a oBae€ �p E la t it Landscape Maintenance District No. 7 — City of Rancho Cucamonga 20 Fiscal Year 2019/20 ATTACHMENT 8 Page 749 O U = o C� p1 i o 0 0 .° a ------------ Ay Ise3 v) i Ay epueMQ3 Ay aa4sa4:)Ob Ay u91!11!W Ay uaneH Ay esowiaH AV Pleq!q:)jV 'LO Ay uewllaH • v, 1 t AypjeAau!A ; t ��► hk it 5 LI Z' D AV @AOJ9 c m oC ! F gg 8� E3gE� a oBae€ �p E la t it Landscape Maintenance District No. 7 — City of Rancho Cucamonga 20 Fiscal Year 2019/20 ATTACHMENT 8 Page 749 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the District: A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2019/20. Landscape Maintenance District No. 7 — City of Rancho Cucamonga 21 Fiscal Year 2019/20 ATTACHMENT 8 Page 750 Actual Assessment Total Property Type (County Use Code) Rate per EBU Units/Acres Total EBUs Total Assessment Single Family Residential $307.05 3,085.00 3,085.00 $947,249.25 Totals 3,085.00 3,085.00 $947,249.25 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2019/20. Landscape Maintenance District No. 7 — City of Rancho Cucamonga 21 Fiscal Year 2019/20 ATTACHMENT 8 Page 750 Annual Engineering Report Fiscal Year 2019/20 City of Rancho Cucamonga Landscape Maintenance District No. 8 (South Etiwanda) Page 751 CITY OF RANCHO CUCAMONGA LANDSCAPE MAINTENANCE DISTRICT NO. 8 (SOUTH ETIWANDA) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.774.2700 Fax: 909.774.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 752 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 General Benefit 11 Special Benefit 11 Method of Assessment Spread 12 ASSESSMENT DIAGRAM 13 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15 Page 753 ENGINEER'S LETTER WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-038, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape Maintenance District No. 8 (South Etiwanda) (the "District"); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2019/20 Budget Expenditures Personnel Services $ 5,900 Operations and Maintenance 34,060 Total Expenditures Budget 39,960 Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies 33,920 Anticipated Prior Year Delinquencies Collection 380 Subtotal - Taxes 34,300 Other Revenues 1,220 Total Revenues Budget 35,520 Contribution to/(Use of) Fund Balance $ (4,440) Total District EBU Count 226.22 Actual Assessment per EBU $ 151.45 Maximum Allowable Assement per EBU $ 151.45 Landscape Maintenance District No. 8 — City of Rancho Cucamonga 1 Fiscal Year 2019/20 ATTACHMENT 9 Page 754 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Landscape Maintenance District No. 8 — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 9 Page 755 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon Landscape Maintenance District No. 8 — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 9 Page 756 conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area known as South Etiwanda, which is south of the 1-210 Freeway along Fisher Dr, east of East Ave, including the south side of Highstone Manor Ct, the south side of Smokestone St, and to the San Bernardino County Flood Control drainage basin on east side. Typically, parcels have been annexed to the District as they have been developed. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements maintained by the District include the paseos, community trails, trees, landscaped sites and appurtenant facilities that are throughout the District. These improvements are located within the street right-of-ways and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and facilities, such as community trails, fencing and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble -shooting, repair and replacement. Services include personnel, materials, contracting services, utilities, capital projects Landscape Maintenance District No. 8 — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 9 Page 757 and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Site # Descriptive Location SE -1 The east side of East Ave from 480 feet south of Catalpa St to 182 feet north of Catalpa St. The north and south side of Catalpa St from East Ave to Brownstone PI. The west side of Brownstone PI from Catalpa St to 150 feet south of Catalpa St. Not including the frontage parkway at 6649 East Ave. Ground Cover area: 10,355 square feet Turf area: 6,258 square feet Hardscape area: 4,050 square feet SE -2 The south side of Fisher Dr from 361 feet east of East Ave to 210 feet east of Starstone PI. Ground Cover area: 9,366 square feet Hardscape area: 4,074 square feet SE -3 The south side of Fisher Dr from 860 feet west of Mulberry St to Mulberry St. Ground Cover area: 3,676 square feet Hardscape area: 6,910 square feet Ground cover, shrubs and turf areas that make up parkways, median islands and paseos are maintained under contract by a private landscape maintenance company. With a Majority Protest for the Proposition 218 Ballot Initiative in September 2010, the City stopped maintaining the north side of Fisher Dr and reduced the service level to a B. Map of Improvements The following page shows the map of landscaping improvements, including irrigation sites and community trails, to be maintained using District funds. Landscape Maintenance District No. 8 — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 9 Page 758 Landscape Maintenance District No. 8 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 9 Page 759 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Fiscal Year 2019/20 Budget Expenditures Personnel Services: Regular Salaries $ 3,980 Fringe Benefits 1,920 Subtotal - Personnel 5,900 Operations and Maintenance: Operations and Maintenance: O & M/General Contract Services: Contract Services/General Tree Maintenance Subtotal - Contract Services Utilities: Water Utilities Electric Utilities Subtotal - Utilities Assessment Administration Adm in./General Overhead Subtotal - Operations and Maintenance Total Expenditures Budget Landscape Maintenance District No. 8 — City of Rancho Cucamonga Fiscal Year 2019/20 2,250 10,600 3,720 14,320 6,390 1,160 7,550 1,060 8,880 34,060 7 ATTACHMENT 9 Page 760 Fiscal Year 2019/20 Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 33,920 Anticipated Prior Year Delinquencies Collection 380 Subtotal - Taxes 34,300 Other Revenues: Interest Earnings 1,220 Total Revenues Budget $ 35,520 Contribution to/(Use of) Fund Balance $ (4,440) Total Gross Estimated Assessments $ 34,261.02 Total District EBU Count 226.22 Actual Assessment per EBU - Fiscal Year 2019/20 $ 151.45 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 151.45 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved when the District was formed, and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment with the goal of maintaining the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estimated Reserve Fund Balance, June 30, 2019 $ 68,406 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (4,440) Estimated Reserve Fund Balance, June 30, 2020 $ 63,966 Landscape Maintenance District No. 8 — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 9 Page 761 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking). Landscape Maintenance District No. 8 — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 9 Page 762 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. Landscape Maintenance District No. 8 — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 9 Page 763 General Benefit Section 4 of Article XIII D of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. In this District, the improvements being financed consists of the maintenance of local improvements located within the boundaries of the District and include paseos, street trees, landscaped areas and appurtenant facilities that are located throughout the District and were installed to create a common landscape theme and neighborhood identity for parcels within the District. The improvements are situated within the public rights-of-way of the internal local street network within the District which provides ingress and egress for parcels within the District to access the City's system of arterial streets. City residents and traffic from parcels not within the District do not use the internal local street network or paseos except for the express purpose of accessing properties located within the District, and therefore do not benefit from the improvements. Only parcels which are within the District and proximate to the improvements and within the District are being assessed. Accordingly, there is a direct physical and visual nexus between each parcel being assessed and the improvements to be funded by the assessment that does not exist for parcels outside of the District boundary and that is particular and distinct from that shared by the public at large. Under these circumstances, all of the benefits conferred are direct and local in nature, and provide a benefit to only those parcels located within the boundaries of the District. Based upon this, it has been determined that there is no quantifiable general benefit to the surrounding community and the public in general from the maintenance of the improvements within the boundaries of the District, and therefore no portion of the project costs should be attributed to general benefit. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District and, as such, confer a special and direct benefit to parcels within the District by: • improving the livability, appearance, and desirability for properties within the boundaries of the District, and • ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing beautification, shade and overall enhancement to properties within the District. Landscape Maintenance District No. 8 — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 9 Page 764 The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District, only properties within the District receive a special benefit and are assessed for said maintenance. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. Every other land -use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land -use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land -use types, as assigned by County use code, to determine each parcel's EBU assignment. Land -Use Equivalent Dwelling Units Property Type (County Use Code) EBU Value Multiplier Single Family Residential 1.00 Parcel Non -Residential 2.00 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. Landscape Maintenance District No. 8 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 9 Page 765 The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for the District: The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Landscape Maintenance District No. 8 — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 9 Page 766 Maximum Allowable Actual Assessment Asessment Rate Total Property Type (County Use Code) Rate per EBU per EBU Units/Acres Total EBUs Single Family Residential $151.45 $151.45 199.00 199.00 Non -Residential 151.45 151.45 13.61 27.22 The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Landscape Maintenance District No. 8 — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 9 Page 766 M 00 ^ = p a _ 0 Z ra 3 > a J_ +' LV u2= E 00 J O ny IWayD o 'a _ _ _ _ r CD fQ fa a m + ai 1 ■ ui O = ■ '" >. •— ca o� g Q V •� ny I5e3 n a fQ my epueMg3 AV epUeMQ3 U �► i = i i 1919aiD ed Ay aaI.Say:)o'd ny Jajsay:)o'd i ny ua�!II!W ...... ny ua ! ! �IIIW i i i ny uaneH - ny uaneH i ny esowJaH ■ _ Ay esowaaH Ad Pleq!4»t/ i AV Pleq!u:)-i'd ny uewllaH , ny uewllaH 1 _ . §e p •' � � 8 PYF �ae AVPjeAau!A I Ee��ss�� IS ue!IaweD ; i' $ �!. ....i: . •...d AV 9AOJq Roll, i......mo� .�►`� i..■. +J rn v ,-� � O ° 00 1 e C LI p � � O =`z y ARc QJ C'q�i b� Landscape Maintenance District No. 8 — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 9 Page 767 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the District: Property Type (County Use Code) Actual Assessment Rate per EBU Total Units/Acres Total EBUs Total Assessment Single Family Residential $151.45 199.00 199.00 $30,138.55 Non -Residential 151.451 13.61 27.221 4,122.47 Totals 1 212.61 226.22 $34,261.02 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2019/20. Landscape Maintenance District No. 8 — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 9 Page 768 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Landscape Maintenance District No. 9 (Lower Etiwanda) Page 769 CITY OF RANCHO CUCAMONGA LANDSCAPE MAINTENANCE DISTRICT NO. 9 (LOWER ETIWANDA) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 770 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 7 ESTIMATE OF COSTS 9 District Budget 9 Definitions of Budget Items 11 METHOD OF ASSESSMENT 12 Overview 12 General Benefit 13 Special Benefit 13 Method of Assessment Spread 14 Cost of Living Inflator 15 ASSESSMENT DIAGRAM 16 ASSESSMENT ROLL AND ANNEXATIONS 18 Assessment Roll 18 Annexations 18 Page 771 ENGINEER'S LETTER WHEREAS, on June 19, 2019 the City Council of Rancho Cucamonga (the "City"), under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-038, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape Maintenance District No. 9 (Lower Etiwanda) (the "District"); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Expenditures Personnel Services Operations and Maintenance Capital Expenditures Total Expenditures Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies Anticipated Prior Year Delinquencies Collection Subtotal - Taxes Other Revenues Total Revenues Budget Contribution to/(Use of) Fund Balance Total District EBU Count Actual Assessment per EBU Maximum Allowable Assement per EBU Landscape Maintenance District No. 9 — City of Rancho Cucamonga Fiscal Year 2019/20 Fiscal Year 2019/20 Budget $ 333,120 371,730 500,000 1,204,850 668,730 1,380 670,110 19,440 689,550 $ (515,300) 2,173.56 $ 311.92 $ 604.20 1 ATTACHMENT 10 Page 772 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Landscape Maintenance District No. 9 — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 10 Page 773 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public Landscape Maintenance District No. 9 — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 10 Page 774 hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area known as Lower Etiwanda, which is south of Victoria St, north of Foothill Blvd, generally east of Etiwanda Ave and the 1-15 Freeway and west of East Ave. Typically, parcels have been annexed to the District as they have developed. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements maintained by the District include the paseos, community trails, trees, landscaped sites and appurtenant facilities that are throughout the District. These improvements are located within the street right-of-ways and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and facilities, such as community trails, fencing and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble -shooting, Landscape Maintenance District No. 9 — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 10 Page 775 repair and replacement. Services include personnel, materials, contracting services, utilities, capital projects and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Parks: Garcia Park (formerly known as South Etiwanda Park). Site # Descriptive Location 9-1 The west side of East Ave from 380 feet north of Chateau Dr to 290 feet south of Chateau Dr. Ground Cover area: 7,244 square feet Hardscape area: 7,525 square feet 9-2 The west side of East Ave from 339 feet north of Brookfield Dr to 157 north of Brookfield Dr. Brookfield Dr from East Ave to Oakcrest Ct. The east side of Oakcrest Ct to 137 feet north of Brookfield Dr. Ground Cover area: 2,390 square feet Hardscape area: 6,874 square feet 9-3 The west side of East Ave from 790 feet north of Highfield Dr to 256 feet south of Highfield Dr. Ground Cover area: 8,769 square feet Hardscape area: 10,669 square feet 9-4 The west side of East Ave from 295 feet north of Via Veneto Dr To Via Veneto Dr. The north side of Via Veneto Dr From East Ave to Dolcetto PI. The east side of Dolcetto PI from Via Veneto Dr to Miller Ave. The south side of Miller Ave from 372 feet west of Dolcetto PI to 240 feet east of Dolcetto PI. The west side of Dolcetto PI from Miller Ave to Garcia Dr. The north side of Garcia Dr from Dolcetto PI to Etiwanda Ave. Ground Cover area: 48,612 square feet Hardscape area: 28,746 square feet 9-5 The north side of Miller Ave from 429 feet west of Dolcetto PI to 1029 feet west of Dolcetto PI. Ground Cover area: 6,519 square feet Hardscape area: 3,325 square feet Landscape Maintenance District No. 9 — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 10 Page 776 9-6 The north side of Miller Ave from 254 feet east of Dolcetto PI to 167 feet west of Dolcetto PI. Ground Cover area: 4,089 square feet Hardscape area: 2,854 square feet 9-8 The south side of Base Line Rd from Etiwanda Ave to Shelby PI. The Base Line Rd median from Etiwanda Ave to 473 feet east of Shelby PI. Ground Cover area: 16,395 square feet Hardscape area: 14,558 square feet 9-9 The north side of Candlewood St from Exbury PI to Etiwanda Ave. Ground Cover area: 3,362 square feet Hardscape area: 786 square feet 9-10 The north side of Base Line Rd from 522 feet east of Forester PI to 180 feet west of Forester PI. The Base Line Rd median from 503 feet east of Forester PI to 200 feet west of Forester PI. Ground Cover area: 16,930 square feet Hardscape area: 13,600 square feet 9-11 The north side of Mueller Ct from 40 feet past the east end of Mueller Ct to 20 feet east of Dicarlo PI. Ground Cover area: 9,420 square feet Hardscape area: 742 square feet 9-12 The north and south sides of Highland Ave from 217 feet west of Norcia Dr to 210 feet east of Dicarlo PI. Ground Cover area: 12,471 square feet Hardscape area: 14,445 square feet 9-13 The south side of Carnesi Dr from Etiwanda Ave to 395 feet east of Murietta Ct. Ground Cover area: 8,919 square feet Hardscape area: 6,203 square feet 9-14 The west side of East Ave from 665 feet north of Miller Ave to Miller Ave. The north side of Miller Ave from East Ave to 667 feet west of East Ave. Ground Cover area: 9,150 square feet Hardscape area: 16,226 square feet 9-15 The north side of Base Line Rd from Shelby PI to 343 feet east of Shelby PI. Ground Cover area: 3,480 square feet Hardscape area: 4,638 square feet Landscape Maintenance District No. 9 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 10 Page 777 9-16 The east side of Dolcetto PI from Garcia Dr to Via Veneto Dr. The south side of Via Veneto Dr from Dolcetto PI to East Ave. The west side of East Ave from Via Veneto Dr to 276 feet south of Via Veneto Dr. Ground Cover area: 16,310 square feet Hardscape area: 13,411 square feet 9-17 The east side of Etiwanda Ave from 145 feet south of Miller Ave to Miller Ave. The south side of Miller Ave from Etiwanda Ave to Three Vines PI. Ground Cover area: 7,535 square feet Hardscape area: 6,130 square feet FH -17 The Foothill Blvd median from Etiwanda Ave to Cornwell Ct. Ground Cover area: 8,275 square feet Ground cover, shrubs and turf areas that make up parkways, median islands and paseos are maintained under contract by a private landscape maintenance company. Parks are maintained by the City's Park Maintenance Crews. Map of Improvements The following page shows the map of landscaping improvements, including irrigation sites and community trails, to be maintained using District funds. Landscape Maintenance District No. 9 — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 10 Page 778 Landscape Maintenance District No. 9 — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 10 Page 779 IA M 01 A' IM W LO M C O &E i O E `/ Q N M ,V 0 c �to V O IM ,• � o o E O IO ' L • a; o uu'"' •, _ u Lr) G) WIN .\ L! LO ate+ •� i; \�� c M U ---�� nb;se3 �;. 1 rel -w—--7� I 1 � � 'c] r T AV epUeMI13 i I Aea 6Y �F'f I8 >taaij a Ia v u 6 yOtv yySpTT5p Ad JaISNDOa y d yp d \' + Z? • b b B 88 b -5! f888 �-'� Fq �i NO Landscape Maintenance District No. 9 — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 10 Page 779 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Total Expenditures Budget $ 1,204,850 Landscape Maintenance District No. 9 — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 10 Page 780 Fiscal Year 2019/20 Budget Expenditures Personnel Services: Regular Salaries $ 207,890 Part-time Salaries 21,200 Fringe Benefits 104,030 Subtotal - Personnel 333,120 Operations and Maintenance: Operations and Maintenance: O & M/General 30,510 Cellular Technology 2,740 Emergency Equipment and Vehicle Rental 1,200 Subtotal - Operations and Maintenance 34,450 Contract Services: Contract Services/General 167,230 Tree Maintenance 33,930 Subtotal - Contract Services 201,160 Utilities: Water Utilities 62,780 Electric Utilities 7,680 Subtotal - Utilities 70,460 Assessment Administration 7,700 Adm in./General Overhead 57,960 Subtotal - Operations and Maintenance 371,730 Capital Expenditures: Captial Project 500,000 Subtotal - Capital Expenditures 500,000 Total Expenditures Budget $ 1,204,850 Landscape Maintenance District No. 9 — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 10 Page 780 Fiscal Year 2019/20 Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 668,730 Anticipated Prior Year Delinquencies Collection 1,380 Subtotal - Taxes 670,110 Other Revenues: Interest Earnings Park Maintenance Fees Sports Field User Group Rentals Subtotal - Other Revenues: 16,940 2,000 500 19,440 Total Revenues Budget $ 689,550 Contribution to/(Use of) Fund Balance $ (515,300) Total Gross Estimated Assessments $ 677,976.81 Total District EBU Count 2,173.56 Actual Assessment per EBU - Fiscal Year 2019/20 $ 311.92 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 604.20 Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per Equivalent Benefit Unit (EBU) will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment with the goal of maintaining the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estimated Reserve Fund Balance, June 30, 2019 $ 1,182,115 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (515,300) Estimated Reserve Fund Balance, June 30, 2020 $ 666,815 Landscape Maintenance District No. 9 — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 10 Page 781 The City has reserve funds that are more than sufficient to cover an estimated six months' worth of maintenance and servicing costs for the District. When there are excess funds in the District's reserve account, the excess can be used to lower the annual levy to property owners within the District. The City will continue to annually review the estimated costs and expenses for the District as well as reserve fund levels, in order to determine if future levies can be reduced as well. Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Landscape Maintenance District No. 9 — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 10 Page 782 Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking). METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D. all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways. Landscape Maintenance District No. 9 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 10 Page 783 The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. General Benefit Section 4 of Article XIII D of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. In this District, the improvements being financed consists of the maintenance of local improvements located within the boundaries of the District and include paseos, street trees, landscaped areas and appurtenant facilities that are located throughout the District and were installed to create a common landscape theme and neighborhood identity for parcels within the District. The improvements are situated within the public rights-of-way of the internal local street network within the District which provides ingress and egress for parcels within the District to access the City's system of arterial streets. City residents and traffic from parcels not within the District do not use the internal local street network or paseos except for the express purpose of accessing properties located within the District, and therefore do not benefit from the improvements. Only parcels which are within the District and proximate to the improvements and within the Assessment District are being assessed. Accordingly, there is a direct physical and visual nexus between each parcel being assessed and the improvements to be funded by the assessment that does not exist for parcels outside of the District boundary and that is particular and distinct from that shared by the public at large. Under these circumstances, all of the benefits conferred are direct and local in nature, and provide a benefit to only those parcels located within the boundaries of the District. Based upon this, it has been determined that there is no quantifiable general benefit to the surrounding community and the public in general from the maintenance of the improvements within the boundaries of the District, and therefore no portion of the project costs should be attributed to general benefit. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District and, as such, confer a special and direct benefit to parcels within the District by: • improving the livability, appearance, and desirability for properties within the boundaries of the District, and Landscape Maintenance District No. 9 — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 10 Page 784 • ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing beautification, shade and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District, only properties within the District receive a special benefit and are assessed for said maintenance. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. Every other land -use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land -use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land -use types, as assigned by County use code, to determine each parcel's EBU assignment. Land -Use Equivalent Dwelling Units Property Type (County Use Code) EBU Value Multiplier Single Family Residential 1.00 Parcel Multi -Family Residential 1.00 Unit Non -Residential 2.00 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. Landscape Maintenance District No. 9 — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 10 Page 785 The following summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for the District: The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. Cost of Living Inflator Each fiscal year beginning with Fiscal Year 2001/02, the maximum allowable assessment may be increased each year, based upon the Consumer Price Index ("CPI"), All Urban Consumers (CPI -U), for the Riverside — San Bernardino — Ontario Consumer Price Index area, as determined by the United States Department of Labor, Bureau of Labor Statistics, or its successor. The Engineer shall compute the percentage difference between the CPI for March of each year and the CPI for the previous March, and shall then adjust the existing assessment by an amount not to exceed such percentage for the following fiscal year. Should the Bureau of Labor Statistics revise such index or discontinue the preparation of such index, the Engineer shall use the revised index or a comparable system as approved by the City Council for determining fluctuations in the cost of living. If for any reason the percentage change is negative the maximum allowable assessment would not be decreased by reason of such negative percentage change and would remain at the amount as computed on the previous fiscal year regardless of any CPI adjustment. The annual assessment cannot exceed the actual costs to operate the District in any given year. If operating costs are such that the maximum assessment amount is not needed, the City would levy only what is needed for that year. The Fiscal Year 2019/20 actual assessment rate will increase from $236.92 to $311.92 per single-family residence, the rate was increased due to the district's shrinking fund balance. The goal of the City is to ensure that the district has a reserve fund balance equal to one year's district expenditures. The City will continue to annually review the estimated costs and expenses for the District as well as reserve fund levels, in order to determine if future levies can be reduced as well. Landscape Maintenance District No. 9 — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 10 Page 786 Maximum Allowable Actual Assessment Asessment Rate Total Property Type (County Use Code) Rate per EBU per EBU Units/Acres Total EBUs Single Family Residential $604.20 $311.92 1,080.00 1,080.00 Multi -Family Residential 604.20 311.92 1,057.00 1,057.00 Non -Residential 604.20 311.92 18.28 36.56 The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. Cost of Living Inflator Each fiscal year beginning with Fiscal Year 2001/02, the maximum allowable assessment may be increased each year, based upon the Consumer Price Index ("CPI"), All Urban Consumers (CPI -U), for the Riverside — San Bernardino — Ontario Consumer Price Index area, as determined by the United States Department of Labor, Bureau of Labor Statistics, or its successor. The Engineer shall compute the percentage difference between the CPI for March of each year and the CPI for the previous March, and shall then adjust the existing assessment by an amount not to exceed such percentage for the following fiscal year. Should the Bureau of Labor Statistics revise such index or discontinue the preparation of such index, the Engineer shall use the revised index or a comparable system as approved by the City Council for determining fluctuations in the cost of living. If for any reason the percentage change is negative the maximum allowable assessment would not be decreased by reason of such negative percentage change and would remain at the amount as computed on the previous fiscal year regardless of any CPI adjustment. The annual assessment cannot exceed the actual costs to operate the District in any given year. If operating costs are such that the maximum assessment amount is not needed, the City would levy only what is needed for that year. The Fiscal Year 2019/20 actual assessment rate will increase from $236.92 to $311.92 per single-family residence, the rate was increased due to the district's shrinking fund balance. The goal of the City is to ensure that the district has a reserve fund balance equal to one year's district expenditures. The City will continue to annually review the estimated costs and expenses for the District as well as reserve fund levels, in order to determine if future levies can be reduced as well. Landscape Maintenance District No. 9 — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 10 Page 786 ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Landscape Maintenance District No. 9 — City of Rancho Cucamonga 16 Fiscal Year 2019/20 ATTACHMENT 10 Page 787 M '0 0 Z C M u 3 U 4+ , a V � W � O 0 0 s W 3 _ = J i M 1� 4— GI 0 = ■ ■ i V � ■ IS ue!lawe:) ; G1 CL M my epuem43 u i = i J ! 18 laaj:) ea Ay aalsay:)O'd AV Ua)l!II!W +.u"ul.l.l Ay uaneH i i i Ay esowJaH ny PIeq!y»d i Ad II H uew a ■ i i i ■ IS ue!lawe:) ; i i il.; i..o.. y�.�.� ......'• UO v 01 v, m z a c. Ay U) 0) rn ,i J � = u � G1 � ■ J 1.4 O Q ■ ny )ISe3v—) 0 U-1 0 Ay epuenmg3 Ay JaJs9430b Ay Uaj!II!W Ay uaneH Ay esowjaH ny pleq!4:)jM Ay uewllaH Ay pjeAau'A it tv�b ci It � as Ay 9AOJ!) Go ff ¢ L, EP �e EE hE Landscape Maintenance District No. 9 — City of Rancho Cucamonga 17 Fiscal Year 2019/20 ATTACHMENT 10 Page 788 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the District: Property Type (County Use Code) Actual Assessment Rate per EBU Total Units/Acres Total EBUs Total Assessment Single Family Residential $311.92 1,080.00 1,080.00 $336,873.60 Multi -Family Residential 311.92 1,057.00 1,057.00 329,699.44 Non -Residential 311.92 18.28 36.56 $11,403.77 Totals 2,155.28 2,173.561 $677,976.81 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2019/20. Landscape Maintenance District No. 9 — City of Rancho Cucamonga 18 Fiscal Year 2019/20 ATTACHMENT 10 Page 789 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Landscape Maintenance District No. 10 (Rancho Etiwanda) Page 790 CITY OF RANCHO CUCAMONGA LANDSCAPE MAINTENANCE DISTRICT NO. 10 (RANCHO ETIWANDA) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 791 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 7 ESTIMATE OF COSTS 9 District Budget 9 Definitions of Budget Items 11 METHOD OF ASSESSMENT 12 Overview 12 General Benefit 13 Special Benefit 13 Method of Assessment Spread 14 Cost of Living Inflator 15 ASSESSMENT DIAGRAM 15 ASSESSMENT ROLL and ANNEXATIONS 17 Assessment Roll 17 Annexations 17 Page 792 ENGINEER'S LETTER WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-038, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape Maintenance District No. 10 (Rancho Etiwanda) (the "District"); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Expenditures Personnel Services Operations and Maintenance Total Expenditures Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies Anticipated Prior Year Delinquencies Collection Subtotal - Taxes Other Revenues Total Revenues Budget Contribution to/(Use of) Fund Balance Total District EBU Count Actual Assessment per EBU Maximum Allowable Assement per EBU Landscape Maintenance District No. 10 — City of Rancho Cucamonga Fiscal Year 2019/20 Fiscal Year 2019/20 Budget $ 278,440 461,900 740,340 573,200 6,750 579,950 44,640 624,590 $ (115,750) 786.00 $ 736.62 $ 929.76 1 ATTACHMENT 11 Page 793 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Landscape Maintenance District No. 10 — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 11 Page 794 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public Landscape Maintenance District No. 10 — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 11 Page 795 hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area known as Rancho Etiwanda, which lies north of the 210 Freeway, east of Day Creek Channel, and west of Bluegrass Ave. Typically parcels have been annexed to the District as they have developed. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements maintained by the District include the paseos, community trails, trees, landscaped sites and appurtenant facilities that are throughout the District. These improvements are located within the street right-of-ways and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and facilities, such as community trails, fencing and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble -shooting, Landscape Maintenance District No. 10 — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 11 Page 796 repair and replacement. Services include personnel, materials, contracting services, utilities, capital projects and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Parks: Day Creek Park. Site # Descriptive Location 10-1 The west side of Day Creek Blvd from 790 feet north of Richfield Dr to Wilson Ave. The north side of Wilson Ave from Day Creek Blvd to 227 feet west of Day Creek Blvd. This site overlaps 10-2. Ground Cover area: 16,941 square feet Hardscape area: 3,589 square feet 10-2 The north and south side of Wilson Ave from 497 feet west of Alvarado PI to Day Creek Blvd. The south side of Wilson Ave from Day Creek Blvd to Bluegrass Ave. The Wilson Ave median from Day Creek Blvd to Bluegrass Ave. Ground Cover area: 47,275 square feet Hardscape area: 6,444 square feet 10-3 The west side of Day Creek Blvd from Wilson Ave to 144 feet south of Clydesdale Dr. The Day Creek Blvd median from Wilson Ave to Banyan St. Ground Cover area: 32,619 square feet Hardscape area: 10,983 square feet 10-4 10-5 The east side of Day Creek Blvd from 648 feet south of Keenland Dr to Wilson Ave. Ground Cover area: 15,952 square feet Hardscape area: 4,365 square feet The west side of Bluegrass Ave from Wilson Ave to 705 feet south of Challendon Dr. Ground Cover area: 26,882 square feet Hardscape area: 12,220 square feet 10-6 The south side of Banyan St from Rochester Ave to Day Creek Blvd. The north side of Banyan St from 427 feet west of Rocking Horse PI to Rocking Horse PI. The west side of Day Creek Blvd from Banyan St to Vintage Dr. The north side of Vintage Dr from Day Creek Blvd to the paseo ending 153 feet west of Sandhill PI. Ground Cover area: 44,000 square feet Hardscape area: 16,197 square feet Landscape Maintenance District No. 10 — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 11 Page 797 10-7 The north side of Vintage Dr from 180 feet east of Taylor Canon PI to Day Creek Blvd. The east side of Day Creek Blvd from Vintage Dr to Banyan St. The south side of Banyan St from Day Creek Blvd to Bluegrass Ave. Ground Cover area: 22,164 square feet Hardscape area: 11,724 square feet 10-8 The landscape against the south side facing wall north of the 210 freeway from the top of the slope on the east side of Day Creek Blvd to 300 feet eastward. The Day Creek Blvd median from the 210 freeway to Vintage Dr. The east side of Day Creek Blvd from Caltrans ROW to Vintage Dr. The south side of Vintage Dr from Day Creek Blvd to 180 feet east of Taylor Canyon PI. Ground Cover area: 16,841 square feet Hardscape area: 7,025 square feet 10-9 The north side of Coyote Dr from Brookstone PI to Day Creek Blvd. The east side of Day Creek Blvd from Coyote Dr to 358 feet north of Coyote Dr. The west side of Day Creek Blvd from 118 feet north of Coyote Dr to 380 feet north of Coyote Dr. Ground Cover area: 9,403 square feet Hardscape area: 6,052 square feet 10-10 The north side of Wilson Ave from 395 feet east of Day Creek Blvd to Day Creek Blvd. The east side of Day Creek Blvd from Wilson Ave to Blackstone Dr. The south side of Blackstone Dr from Day Creek Blvd to Stoneview Rd. The north side of Blackstone Dr from Day Creek Blvd to 165 feet west of Stoneview Rd. Ground Cover area: 26,304 square feet Hardscape area: 19,117 square feet 10-11 The west side of Day Creek Blvd from 340 feet north of Banyan St to Banyan St. The north side of Banyan St from Day Creek Blvd to Rocking Horse PI. Ground Cover area: 20,378 square feet Hardscape area: 11,212 square feet 10-12 The paseo on the east side of Stoneview Rd across from Duncaster PI. Ground Cover area: 3,326 square feet Hardscape area: 2,374 square feet 10-13 The west side of Day Creek Blvd from 340 feet south of Vintage Dr to 915 feet south of Vintage Dr. Ground Cover area: 27,416 square feet Hardscape area: 16,167 square feet Landscape Maintenance District No. 10 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 11 Page 798 10-14 The south side of Vintage Dr from Saddle Tree PI to Day Creek Blvd. The west side of Day Creek Blvd from Vintage Dr to 325 feet south of Vintage Dr. Ground Cover area: 7,777 square feet Hardscape area: 8,101 square feet *This sites irrigation pump and valves are powered from site 10-13 Ground cover, shrubs and turf areas that make up parkways, median islands and paseos are maintained under contract by a private landscape maintenance company. Parks are maintained by the City's Park Maintenance Crews. Map of Improvements The following page shows the map of landscaping improvements, including irrigation sites and community trails, to be maintained using District funds. Landscape Maintenance District No. 10 — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 11 Page 799 O O �11 Gi 74 4 C . & < : — AV ise3 LO N 0 O O (A Z Q 1Q O U v 3 a _, V N 0 0 o E .0 O L m N p o J o p �r V � V C v� Ln o O nd epuemi;3 N 0 V � �a a J I � I o♦ � AV ssej an1e CIS-o,-- , II � I e- i nd aa;say3oa a� „� � @I �$� fi 03 ZZo38 � NO Landscape Maintenance District No. 10 — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 11 Page 800 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Expenditures Personnel Services: Regular Salaries Overtime Salaries Part-time Salaries Fringe Benefits Subtotal - Personnel Operations and Maintenance: Operations and Maintenance: O & M/General O & M/Facilities Emergency Equipment and Vehicle Rental Equip Operations & Maint Subtotal - Operations and Maintenance Contract Services: Contract Services/General Contract Sery/Facilities Tree Maintenance Subtotal - Contract Services Utilities: Water Utilities Electric Utilities Subtotal - Utilities Assessment Administration Adm in./General Overhead Misc Contributions to City Subtotal - Operations and Maintenance Total Expenditures Budget Fiscal Year 2019/20 Budget $ 162,200 1,050 31,110 84,080 278,440 21,400 1,500 2,000 500 25,400 206,910 12,540 11,800 231,250 109,590 17,560 127,150 4,120 73,330 650 461,900 $ 740,340 Landscape Maintenance District No. 10 — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 11 Page 801 Fiscal Year 2019/20 Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 573,200 Anticipated Prior Year Delinquencies Collection 6,750 Subtotal - Taxes 579,950 Other Revenues: Interest Earnings Other Rental/Lease Income Park Maintenance Fees Sports Field User Group Rentals Sports Lighting Fees Other Revenue Subtotal - Other Revenues: Total Revenues Budget Contribution to/(Use of) Fund Balance 19,870 7,500 4,740 2,000 7,030 3,500 44,640 $ 624,590 $ (115,750) Total Gross Estimated Assessments $ 578,983.32 Total District EBU Count 786.00 Actual Assessment per EBU - Fiscal Year 2019/20 $ 736.62 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 929.76 Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per Equivalent Benefit Unit (EBU) will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment with the goal of maintaining the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estimated Reserve Fund Balance, June 30, 2019 $ 1,160,694 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (115,750) Estimated Reserve Fund Balance, June 30, 2020 $ 1,044,944 Landscape Maintenance District No. 10 — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 11 Page 802 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking). Landscape Maintenance District No. 10 — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 11 Page 803 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D. all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. Landscape Maintenance District No. 10 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 11 Page 804 General Benefit Section 4 of Article XIII D of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. In this District, the improvements being financed consists of the maintenance of local improvements located within the boundaries of the District and include paseos, street trees, landscaped areas and appurtenant facilities that are located throughout the District and were installed to create a common landscape theme and neighborhood identity for parcels within the District. The improvements are situated within the public rights-of-way of the internal local street network within the District which provides ingress and egress for parcels within the District to access the City's system of arterial streets. City residents and traffic from parcels not within the District do not use the internal local street network or paseos except for the express purpose of accessing properties located within the District, and therefore do not benefit from the improvements. Only parcels which are within the District and proximate to the improvements and within the District are being assessed. Accordingly, there is a direct physical and visual nexus between each parcel being assessed and the improvements to be funded by the assessment that does not exist for parcels outside of the District boundary and that is particular and distinct from that shared by the public at large. Under these circumstances, all of the benefits conferred are direct and local in nature, and provide a benefit to only those parcels located within the boundaries of the District. Based upon this, it has been determined that there is no quantifiable general benefit to the surrounding community and the public in general from the maintenance of the improvements within the boundaries of the District, and therefore no portion of the project costs should be attributed to general benefit. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District and, as such, confer a special and direct benefit to parcels within the District by: • improving the livability, appearance, and desirability for properties within the boundaries of the District, and • ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing beautification, shade and overall enhancement to properties within the District. Landscape Maintenance District No. 10 — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 11 Page 805 The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District, only properties within the District receive a special benefit and are assessed for said maintenance. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single family home as the basic unit of assessment. A single family home equals one EBU. The following table provides the weighting factors applied to determine each parcel's EBU assignment. Land -Use Equivalent Dwelling Units Property Type (County Use Code) EBU Value Multiplier Single Family Residential 1.00 Parcel The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for the District: Landscape Maintenance District No. 10 — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 11 Page 806 Maximum Allowable Actual Assessment Asessment Rate Total Property Type (County Use Code) Rate per EBU per EBU Units/Acres Total EBUs Single Family Residential $929.76 $736.62 786.00 786.00 Landscape Maintenance District No. 10 — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 11 Page 806 The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. Cost of Living Inflator Each fiscal year beginning with Fiscal Year 2002/03, the maximum allowable assessment may increase each year, based upon the Consumer Price Index ("CPI"), All Urban Consumers (CPI - U), for the Riverside — San Bernardino — Ontario Consumer Price Index area, as determined by the United States Department of Labor, Bureau of Labor Statistics, or its successor. The Engineer shall compute the percentage difference between the CPI for March of each year and the CPI for the previous March, and shall then adjust the existing assessment by an amount not to exceed such percentage for the following fiscal year. Should the Bureau of Labor Statistics revise such index or discontinue the preparation of such index, the Engineer shall use the revised index or a comparable system as approved by the City Council for determining fluctuations in the cost of living. If for any reason the percentage change is negative the maximum allowable assessment would not be decreased by reason of such negative percentage change and would remain at the amount as computed on the previous fiscal year regardless of any CPI adjustment. The annual assessment cannot exceed the actual costs to operate the District in any given year. If operating costs are such that the maximum assessment amount is not needed, the City would levy only what is needed for that year. The actual assessment rate for Fiscal Year 2019/20 will remain at $736.62 per single-family residence. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Landscape Maintenance District No. 10 — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 11 Page 807 M O ^ G1 rl M O O i Ay uewllaH i EZ M u 3 < ='= W c V 1A p i U s i 4S uellaweD i o = U � fQ " ■ O Q^^� ■ ■ U � i Q!Ay epueM43 U i W ; M = i I9 )eaiD ea Ay Ja)say:)ob i• i Ay uaj!li!W +-'■........ ■ i ■ i Ay uaneH i i Ay esowJaH e Ay pleq!4:)Jt/ i E o i Ay uewllaH i i i U J i 4S uellaweD i o ■ v O S Z' Q' Ay L 8 1%d m L 0 N N i' U? J■�� o O L � AV jse3 Q iv 7,0,m,m,: Ay epuemg3 Ay Ja}Say:)ob Ay uail!II!W Ay uaneH Ay esowJaH Ay pleq!4:)sd Ay uewllaH V t LdAV jeAau'A 1.l;B9 N 5 AVaAOJq pe1i;Fob s r 2 00 Q YYY + s ,jjpp77 � L bb� L Landscape Maintenance District No. 10 — City of Rancho Cucamonga 16 Fiscal Year 2019/20 ATTACHMENT 11 Page 808 E o = U J o i' U? J■�� o O L � AV jse3 Q iv 7,0,m,m,: Ay epuemg3 Ay Ja}Say:)ob Ay uail!II!W Ay uaneH Ay esowJaH Ay pleq!4:)sd Ay uewllaH V t LdAV jeAau'A 1.l;B9 N 5 AVaAOJq pe1i;Fob s r 2 00 Q YYY + s ,jjpp77 � L bb� L Landscape Maintenance District No. 10 — City of Rancho Cucamonga 16 Fiscal Year 2019/20 ATTACHMENT 11 Page 808 ASSESSMENT ROLL and ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following tables summarize the Fiscal Year 2019/20 actual assessment for the District: A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2019/20. Landscape Maintenance District No. 10 — City of Rancho Cucamonga 17 Fiscal Year 2019/20 ATTACHMENT 11 Page 809 Actual Assessment Total Property Type (County Use Code) Rate per EBU Units/Acres Total EBUs Total Assessment Single Family Residential $736.62 786.00 786.00 $578,983.32 Totals 786.001 786.001 $578,983.32 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2019/20. Landscape Maintenance District No. 10 — City of Rancho Cucamonga 17 Fiscal Year 2019/20 ATTACHMENT 11 Page 809 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Street Lighting Maintenance District No. 1 (Arterials) Page 810 CITY OF RANCHO CUCAMONGA STREET LIGHTING MAINTENANCE DISTRICT NO. 1 (ARTERIALS) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 811 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 Special Benefit 11 General Benefit 11 Method of Assessment Spread 11 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15 Page 812 ENGINEER'S LETTER WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-041, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Lighting Maintenance District No. 1 (Arterial) (the "District"); and WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street lighting, and estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Expenditures Personnel Services Operations and Maintenance Debt Service Transfer Out Total Expenditures Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies Anticipated Prior Year Delinquencies Collection Subtotal - Taxes Other Revenues Total Revenues Budget Contribution to/(Use of) Fund Balance Fiscal Year 2019/20 Budget $ 21,550 622,340 249,670 112,200 1,005,760 811,300 6,750 818,050 12,530 830,580 $ (175,180) Total District EBU Count 46,116.48 Actual Assessment per EBU $ 17.77 Maximum Allowable Assement per EBU $ 17.77 Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 1 Fiscal Year 2019/20 ATTACHMENT 12 Page 813 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirely of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 12 Page 814 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements, the installation of LED street lighting, and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 12 Page 815 During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing, must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as the entire City of Rancho Cucamonga. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of street lights, traffic signals and appurtenant facilities throughout the District. The maintenance and servicing includes, but is not limited to, furnishing electric current for public lighting facilities including street lights and traffic signals, and associated appurtenant facilities. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in operational and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, in order to lower expenses of the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation of LED street lighting specially benefiting the properties within the District has been added to the improvements. Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 12 Page 816 Map of Improvements The following page shows the map of street light and traffic signal improvements to be maintained using District funds. Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 12 Page 817 C r♦ = O aE C Z .— M.2 Q i V 0 -- s = C I I 4— 1 C I V E c I I � re Baa a, i AV Ja4W4a021 N ny w4now rE-rrr■ ny Aija4J �20 ny Ise3 1 r �.. r- r�� ny epueM!a3 ny uaneH ny esowADH I .. ny pleq!4:)jV ny uew11aH i IS ue!lauaeD no.. !i • Ma • • 640004• • —J • i l/1 i O ,y ti ti CO O_ _ AIRV Q Ix 0 0 ny Ja;sa4Dob ny ua1!II!W • ny uaneH ny esOWJaH ^d pleq!4»t/ .. ny uewllaH EMS ny p.leAau!A . doe E mUO b 9a �f O 0000 LL gill gel $€ L n Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 12 Page 818 m cl� J = 3 O t 0 L �20 ny Ise3 1 r �.. r- r�� ny epueM!a3 ny uaneH ny esowADH I .. ny pleq!4:)jV ny uew11aH i IS ue!lauaeD no.. !i • Ma • • 640004• • —J • i l/1 i O ,y ti ti CO O_ _ AIRV Q Ix 0 0 ny Ja;sa4Dob ny ua1!II!W • ny uaneH ny esOWJaH ^d pleq!4»t/ .. ny uewllaH EMS ny p.leAau!A . doe E mUO b 9a �f O 0000 LL gill gel $€ L n Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 12 Page 818 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Expenditures Personnel Services: Regular Salaries Fringe Benefits Subtotal - Personnel Operations and Maintenance: Training Membership Dues O & M/General Cellular Technology Equipment Operations and Maintenance Subtotal - Operations and Maintenance Contract Services Utilities: Telephone Utilities Electric Utilities Subtotal - Utilities Assessment Administration Adm in./General Overhead Subtotal - Operations and Maintenance Debt Service: Interest Expense Principal Repayments Subtotal - Debt Service Transfer Out - General City Street Lights Fund Total Expenditures Budget Fiscal Year 2019/20 Budaet $ 14,560 6,990 21,550 180 50 7,990 2,000 500 10,720 47,750 1,500 358,160 359,660 152,990 51,220 622,340 37,540 212,130 249,670 112,200 $ 1,005,760 Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 12 Page 819 Fiscal Year 2019/20 Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 811,300 Anticipated Prior Year Delinquencies Collection 6,750 Subtotal - Taxes 818,050 Other Revenues: Interest Earnings 11,530 Developer Energizing Fee 1,000 Subtotal - Other Revenues: 12,530 Total Revenues Budget $ 830,580 Contribution to/(Use of) Fund Balance $ (175,180) Total Gross Estimated Assessments $ 819,489.90 Total District EBU Count 46,116.48 Actual Assessment per EBU - Fiscal Year 2019/20 $17.77 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $17.77 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estimated Reserve Fund Balance, June 30, 2019 $ 256,453 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (175,180) Estimated Reserve Fund Balance, June 30, 2020 $ 81,273 Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 12 Page 820 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Utilities: This item includes the costs to furnish electricity and telephone services, as required, for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities throughout the District. Assessment Administration: This item includes the cost to all particular departments and staff of the City, and consultants for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include installation of safety lights and other large improvements. Debt Service: This item includes the repayment of interest and principal to the City Capital Reserve Fund for the acquisition of street lights and installation of LED street lighting within the District. Transfer Out - General City Street Lights Fund: This item includes the cost for the replacement and installation of District owned street lights. These costs are incurred in the General City Street Lights Fund and reimbursed by the District. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees. Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 12 Page 821 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the public lighting facilities, including traffic signals. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 12 Page 822 Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by: • improving the livability, safety, appearance, and desirability for properties within the boundaries of the District, and • ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing for safe vehicular and pedestrian access for properties within the District, and • providing beautification and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance. General Benefit In addition to the special benefits received by parcels within the District, there are derivative general benefits that are conferred on parcels outside the boundaries of the District which include: • the safety and visual enhancement of the area to persons or vehicles that may travel through the District However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the district that are not being assessed. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements are identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 12 Page 823 property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined; however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The Equivalent Benefit Unit ("EBU") method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one Equivalent Benefit Unit (EBU). Every other land -use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land -use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land - use types, as assigned by County use code, to determine each parcel's EBU assignment. Land -Use Equivalent Benefit Units Property Type (County Use Code) EBU Value Multiplier Single Family Residential 1.00 Parcel Multi -Family Residential 1.00 Unit Non -Residential 2.00 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for the District: Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 12 Page 824 Maximum Allowable Actual Assessment Asessment Total Property Type (County Use Code) Rate per EBU Rate per EBU Units/Acres Total EBUs Single Family Residential $17.77 $17.77 28,156.00 28,156.00 Multi -Family Residential 17.77 17.77 11,621.00 11,621.00 Non -Residential 17.77 17.77 3,169.74 6,339.48 Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 12 Page 824 The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the County Assessor of the County San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 12 Page 825 M i O N O E W m . U O ny AUay:) u t O �.-�.�-�-�-� U u : _ o ■�-y U- Q V i ....; ny ),se3 v� my epueM43 ny ePueMg3 J j �-+ i I O ny aa),sayD0b ny aa;sayDob "I di __' — ny ualIIIIW ny uaj!II!W i i i ny uaneH ny uaneH i i ny esowJaH - Er ny esowaaH ny Pleq!4»t! i AV Pleq!q:)jV i i ny uewllaHi ny uewllaH A� i ny P,eAau!A IS ue!lawe3 i a g b gabt b � ...-�: .�. ny anoJE) ,e E E �'r' 0 00 CO _ 00 06_ Vhb�8 gY PE� Maorye pppp Eti nu Street Lighting Maintenance District No. 1 - City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 12 Page 826 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarize the Fiscal Year 2019/20 actual assessments for the District: Property Type (County Use Code) Actual Assessment Rate per EBU Total Units/Acres Total EBUs Total Assessment Single Family Residential $17.77 28,156.00 28,156.00 $500,332.12 Multi -Family Residential 17.77 11,621.00 11,621.00 206,505.17 Non -Residential 1 17.77 3,169.74 6,339.48 112,652.61 Totals 5.4 42,946.74 46,116.48 $819,489.90 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations The following annexations are effective for Fiscal Year 2019/20: Apn Annexation Date Project Name Total Units/ Acres Total EBUs Property Type 1062-111-02 03/07/18 DRC2017-00846 1.00 1.00 SFD 0229-021-60 03/07/18 DRC2016-00726 26.64 26.64 CO/IND 0209-262-25 05/02/18 PM19683 5.4 5.4 CO/IND 1090-331-05 05/02/18 PM19762 3.66 3.66 CO/IND 1090-331-05 05/02/18 PM19762 380.00 380.00 CONDO 0201-182-07 06/06/18 PM19836 2.00 2.00 SFD 0210-081-43 08/01/18 PM 19823 14.09 14.09 CO/IND 0210-082-94 08/01/18 DRC2016-00670 11.84 11.84 CO/IND 0229-321-07 08/15/18 DRC2016-00294 2.03 2.03 CO/IND 0208-353-07 09/19/18 PM 19851 1 1.97 1 1.97 1 CO/IND 1061-741-19 11/21/18 PW2018-03742 1.00 1.00 SFD 0229-131-15, 16 & 26 12/19/18 PM 19851 11.82 11.82 CO/IND Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 12 Page 827 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Street Lighting Maintenance District No. 2 (Local Streets) Page 828 CITY OF RANCHO CUCAMONGA STREET LIGHTING MAINTENANCE DISTRICT NO. 2 (LOCAL STREETS) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 829 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 Special Benefit 11 General Benefit 11 Method of Assessment Spread 11 ASSESSMENT DIAGRAM 13 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15 Page 830 ENGINEER'S LETTER WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-041, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light Maintenance District No. 2 (Local Streets) (the "District"); and WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street lighting, and estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2019/20 Budget Expenditures Operations and Maintenance 296,890 Debt Service 254,450 Transfer Out 109,840 Total Expenditures Budget 661,180 Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies 371,420 Anticipated Prior Year Delinquencies Collection 4,030 Subtotal - Taxes 375,450 Other Revenues 1,000 Transfer In 284,250 Total Revenues Budget 660,700 Contribution to/(Use of) Fund Balance $ (480) Total District EBU Count 9,386.32 Actual Assessment per EBU $ 39.97 Maximum Allowable Assement per EBU $ 39.97 Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 1 Fiscal Year 2019/20 ATTACHMENT 13 Page 831 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirely of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 13 Page 832 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements, the installation of LED street lighting, and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 13 Page 833 During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as the entire City west of Haven Ave. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of street lights, traffic signals and appurtenant facilities throughout the District. The maintenance and servicing includes, but is not limited to, furnishing electric current for public lighting facilities including street lights and traffic signals, and associated appurtenant facilities. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in operational and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, in order to lower expenses of the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation of LED street lighting specially benefiting the properties within the District has been added to the improvements. Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 13 Page 834 Map of Improvements The following page shows the map of street light and traffic signal improvements to be maintained using District funds. Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 13 Page 835 la N H p1 � Z 0 L Q M V � u O p o ; w o � = ; v� _ !AV epueMil3 s CM J � i IS � aaaD tea 4j ;1MIMI- ny J@ISayDo' ' V) ' ny UDIIIIIW ..........i.i.ir 1S uellz m CD 1s@4:)e2i I NeH )wJaH q!gDAV APH pp ��E obf E ¢ r a 9 E ae� Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 13 Page 836 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Transfer Out - General Street Lights Fund 109,840 Total Expenditures Budget Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga Fiscal Year 2019/20 661,180 7 ATTACHMENT 13 Page 837 Fiscal Year 2019/20 Budget Expenditures Operations and Maintenance: Contract Services/General $ 20,980 Utilities: Electric Utilities 235,930 Assessment Administration 38,080 Admin./General Overhead 1,900 Subtotal - Operations and Maintenance 296,890 Debt Services: Interest Expense 38,260 Principal Repayments 216,190 Subtotal - Debt Service 254,450 Transfer Out - General Street Lights Fund 109,840 Total Expenditures Budget Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga Fiscal Year 2019/20 661,180 7 ATTACHMENT 13 Page 837 Fiscal Year 2019/20 Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 371,420 Anticipated Prior Year Delinquencies Collection 4,030 Subtotal - Taxes 375,450 Other Revenues: Developer Energizing Fee 1,000 Transfer In Transfer In - General Fund 284,250 Total Revenues Budget $ 660,700 Contribution to/(Use of) Fund Balance $ (480) Total Gross Estimated Assessments $ 375,171.20 Total District EBU Count 9,386.32 Actual Assessment per EBU - Fiscal Year 2019/20 $ 39.97 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 39.97 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City of Rancho Cucamonga to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estimated Reserve Fund Balance, June 30, 2019 $ 392,764 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (480) Estimated Reserve Fund Balance, June 30, 2020 $ 392,284 Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 13 Page 838 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Utilities: This item includes the costs to furnish electricity and telephone services, as required, for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities throughout the District. Assessment Administration: This item includes the cost to all particular departments and staff of the City, and consultants for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include installation of safety lights and other large improvements. Debt Service: This item includes the repayment of interest and principal to the City Capital Reserve Fund for the acquisition of street lights and installation of LED street lighting within the District. Transfer Out - General City Street Lights Fund: This item includes the cost for the replacement and installation of District owned street lights. These costs are incurred in the General City Street Lights Fund and reimbursed by the District. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees. Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 13 Page 839 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the public lighting facilities, including traffic signals. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 13 Page 840 Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by: • improving the livability, safety, appearance, and desirability for properties within the boundaries of the District, and • ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing for safe vehicular and pedestrian access for properties within the District, and • providing beautification and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance. General Benefit In addition to the special benefits received by parcels within the District, there are derivative general benefits that are conferred on parcels outside the boundaries of the District which include: • the safety and visual enhancement of the area to persons or vehicles that may travel through the District However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the District that are not being assessed. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements are identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 13 Page 841 property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined; however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single family home as the basic unit of assessment. A single family home equals one EBU. Every other land -use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land -use), and size of the property, as compared to a single family home. The following table provides the weighting factors applied to various land -use types, as assigned by County use code, to determine each parcel's EBU assignment. Land -Use Equivalent Dwelling Units Property Type (County Use Code) EBU Value Multiplier Single Family Residential 1.00 Parcel Multi -Family Residential 1.00 Unit Non -Residential 1 2.00 1 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for the District: Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 13 Page 842 Maximum Allowable Actual Assessment Asessment Total Property Type (County Use Code) Rate per EBU Rate per EBU Units/Acres Total EBUs Single Family Residential $39.97 $39.97 7,267.00 7,267.00 Multi -Family Residential 39.97 39.97 2,049.00 2,049.00 Non -Residential 39.97 39.97 35.16 70.32 Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 13 Page 842 The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 13 Page 843 M N - C O -- Z £ E 'L U)Q o U U . 4j T u_ C 00 0 � C C f� C 4- O O = i i Lpi.y V � ' C = my epuem43 s o 3 � J i 4j i 19 )IaaJ:) ea ai .1.I...1.1.I.imi.In O Ay Jajsay:)ob i�� Ay ual!II!W ......... i i P � I I i i Ay uaneH Ay esowJaH Ay Pl eq! q:)jV i i ■ Ay uewllaH � I I i I ;S ue!laweD ■ .1.••, Ay U) k"1101.0 O',l' t` .-PIMLL i+ J E o CO J N = U Ln 0 Lpi.y I Q) J 1.4 o 3 0 O `° Q k"1101.0 O',l' t` .-PIMLL Ay lSe3 v� L Ay epuem43 Ay Jajsay:)ob Ay uai!!II!W Ay uaneH Ay esowJaH Ay pleq!4:)hi ,"a,��' Ay uewllaH AVPJeAau!A a$b3;� €�4 Cj' b � 1, �Mb9 E ACJ aAOJE) IR . '2 R 9 cpp� 00 Bli, B EE n� 111 pi Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 13 Page 844 i+ J o CO Ay lSe3 v� L Ay epuem43 Ay Jajsay:)ob Ay uai!!II!W Ay uaneH Ay esowJaH Ay pleq!4:)hi ,"a,��' Ay uewllaH AVPJeAau!A a$b3;� €�4 Cj' b � 1, �Mb9 E ACJ aAOJE) IR . '2 R 9 cpp� 00 Bli, B EE n� 111 pi Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 13 Page 844 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the District: Property Type (County Use Code) Actual Assessment Rate per EBU Total Units/Acres Total EBUs Total Assessment Single Family Residential $39.97 7,267.00 7,267.00 $ 290,461.99 Multi -Family Residential 39.97 2,049.00 2,049.00 $ 81,898.53 Non -Residential 39.97 35.16 70.32 $ 2,810.68 Totals 1.00 9,351.16 9,386.32 $ 375,171.20 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations The following annexations are effective for Fiscal Year 2019/20: Apn Annexation Date Project Name Total Units/ Acres Total EBUs Property Type 1062-111-02 03/07/18 DRC2017-00846 1.00 1.00 SFD 0201-182-07 06/06/18 PM19836 2.00 2.00 SFD 1061-741-19 11/21/18 PMT2018-03742 1.00 1.00 SFD Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 13 Page 845 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Street Lighting Maintenance District No. 3 (Victoria Planned Community) Page 846 CITY OF RANCHO CUCAMONGA STREET LIGHTING MAINTENANCE DISTRICT NO. 3 (VICTORIA PLANNED COMMUNITY) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 847 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 Special Benefit 11 General Benefit 11 Method of Assessment Spread 11 ASSESSMENT DIAGRAM 13 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15 Page 848 ENGINEER'S LETTER WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-041, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light Maintenance District No. 3 (Victoria Planned Community) (the "District"); and WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street lighting, and estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2019/20 Budget Expenditures Personnel Services $ 29,070 Operations and Maintenance 160,620 Debt Service 95,540 Transfer Out 43,550 Total Expenditures Budget 328,780 Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies Anticipated Prior Year Delinquencies Collection Subtotal - Taxes Other Revenues Total Revenues Budget Contribution to/(Use of) Fund Balance Total District EBU Count Actual Assessment per EBU Maximum Allowable Assement per EBU 355,500 3,860 359,360 25,730 385,090 $ 56,310 7,615.82 $ 47.15 $ 47.15 Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 1 Fiscal Year 2019/20 ATTACHMENT 14 Page 849 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 14 Page 850 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements, the installation of LED street lighting, and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 14 Page 851 During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area located south of the 210 Freeway, west of Etiwanda Ave, southwest of the 1-15 Freeway and east of Haven Ave, also known as the Victoria Neighborhood Planned Community, and are more particularly in the diagram of the District included herein. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of street lights, traffic signals and appurtenant facilities throughout the District. The maintenance and servicing includes, but is not limited to, furnishing electric current for public lighting facilities including street lights and traffic signals, and associated appurtenant facilities. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in operational and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, in order to lower expenses of the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation of LED street lighting specially benefiting the properties within the District has been added to the improvements. Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 14 Page 852 Map of Improvements The following page shows the map of street light and traffic signal improvements to be maintained using District funds. Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 14 Page 853 M M^ N cm �' C C O Z = C � �, q E E V 'L M a) 3 a) o V (Oj =00 vi vJi u o C C C J L -j C J cer a o.i._,_,_,_,_,.....�.�•,.,_,_,_............._,.,_, o o C M V .O C � i v • AV ePULM113 CM I • I%Lima.•• • CG L � O im a I •. I nd aalsaOO-d w 1 ^d Ua)I1111W i �bP it pip pip °� sg l® s nd UaneH zz O ZA UN ta ee F F g i F i l l Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 14 Page 854 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 14 Page 855 Fiscal Year 2019/20 Budget Expenditures Personnel Services: Regular Salaries $ 19,640 Fringe Benefits 9,430 Subtotal - Personnel 29,070 Operations and Maintenance: Operations and Maintenance: Training 180 Membership Dues 50 O & M/General 9,940 Contract Services 8,050 Subtotal - Operations and Maintenance 18,220 Utilities: Electric Utilities 100,150 Assessment Administration 34,240 Adm in./General Overhead 8,010 Subtotal - Operations and Maintenance 160,620 Debt Service: Interest Expense 14,370 Principal Repayments 81,170 Subtotal - Debt Service 95,540 Transfer Out - General Street Lights Fund 43,550 Total Expenditures Budget $ 328,780 Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 14 Page 855 Fiscal Year 2019/20 Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 355,500 Anticipated Prior Year Delinquencies Collection 3,860 Subtotal - Taxes 359,360 Other Revenues: Interest Earnings 25,730 Total Revenues Budget $ 385,090 Contribution to/(Use of) Fund Balance $ 56,310 Total Gross Estimated Assessments $ 359,085.89 Total District EBU Count 7,615.82 Actual Assessment per EBU - Fiscal Year 2019/20 $ 47.15 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 47.15 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Estimated Reserve Fund Balance, June 30, 2019 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 Estimated Reserve Fund Balance, June 30, 2020 Operating Reserve $ 1,279,650 56,310 $ 1,335,960 Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga Fiscal Year 2019/20 8 ATTACHMENT 14 Page 856 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Utilities: This item includes the costs to furnish electricity and telephone services, as required, for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities throughout the District. Assessment Administration: This item includes the cost to all particular departments and staff of the City, and consultants for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include installation of safety lights and other large improvements. Debt Service: This item includes the repayment of interest and principal to the City General Fund for the acquisition of street lights and installation of LED street lighting within the District. Transfer Out - General City Street Lights Fund: This item includes the cost for the replacement and installation of District owned street lights. These costs are incurred in the General City Street Lights Fund and reimbursed by the District. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees. Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 14 Page 857 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the public lighting facilities, including traffic signals. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 14 Page 858 Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by: • improving the livability, safety, appearance, and desirability for properties within the boundaries of the District, and • ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing for safe vehicular and pedestrian access for properties within the District, and • providing beautification and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance. General Benefit In addition to the special benefits received by parcels within the District, there are derivative general benefits that are conferred on parcels outside the boundaries of the District which include: • the safety and visual enhancement of the area to persons or vehicles that may travel through the District However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the district that are not being assessed. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements are identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 14 Page 859 property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined; however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single family home as the basic unit of assessment. A single family home equals one Equivalent Dwelling Unit (EBU). Every other land -use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land -use), and size of the property, as compared to a single family home. The following table provides the weighting factors applied to various land - use types, as assigned by County use code, to determine each parcel's EBU assignment. Land -Use Equivalent Dwelling Units Property Type (County Use Code) EBU Value Multiplier Single Family Residential 1.00 Parcel Multi -Family Residential 1.00 Unit Non -Residential 2.00 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for the District: Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 14 Page 860 Maximum Allowable Actual Assessment Asessment Rate Total Property Type (County Use Code) Rate per EBU per EBU Units/Acres Total EBUs Single Family Residential $47.15 $47.15 6,512.00 6,512.00 Multi -Family Residential 47.15 47.15 589.00 589.00 Non -Residential 47.15 47.15 257.41 514.82 Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 14 Page 860 The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 14 Page 861 � M � O Z g U L Q `� V(A O J M O 0 V ny /W84:) '� o _ _ _ _ _ •• 1 1 V V I = V (n o ■�-y m O O = o • ,� U a +>'• O V Av lSe3 vi 0 i ` i_ v my epuem43 Ay epuem 0 i J � +' i 19 19aJ3 ea 41 Ay J94s9400�j ny JaISay:)0a i.e ny ua)l!II!W +-�.�.....�.� ny u91!11!W i i G ny uaneH - ny uaneH Ay esowJaH Ay esowJaH Ay Pleq!4:)Jb : Ad PIeq!4:)hV i Ay uewllaH i *; 'N ny uewllaH AV PJe(au'A ■ IS ue!laweD ; ate b ....�� a •�...�'Y. } Ay aAOJE) aebp 1 m oC 0 ij 00 O LL p s 5 r6 fl FP e 9 lie ril; e i ::r- Y�S as U7 �. V Street Lighting Maintenance District No. 3 - City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 14 Page 862 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the District: Property Type (County Use Code) Actual Assessment Rate per EBU Total Units/Acres Total EBUs Total Assessment Single Family Residential $47.15 6,512.00 6,512.00 $307,040.80 Multi -Family Residential 47.15 589.00 589.00 $27,771.35 Non -Residential 47.15 257.41 514.82 $24,273.74 Totals 7,358.41 7,615.82 $359,085.89 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations The following annexation is effective for Fiscal Year 2019/20: Annexation Apn Date Total Units/ Project Name Acres Total EBUs Property Type 1090-331-05 05/02/18 PM19762 3.66 3.66 CO/IND 1090-331-05 05/02/18 PM19762 380.00 380.00 CONDO Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 14 Page 863 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Street Lighting Maintenance District No. 4 (Terra Vista Planned Community) Page 864 CITY OF RANCHO CUCAMONGA STREET LIGHTING MAINTENANCE DISTRICT NO. 4 (TERRA VISTA PLANNED COMMUNITY) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 865 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 Special Benefit 11 General Benefit 11 Method of Assessment Spread 11 ASSESSMENT DIAGRAM 13 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15 ENGINEER'S LETTER WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-041, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light Maintenance District No. 4 (Terra Vista Planned Community) (the "District"); and WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street lighting, and estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2019/20 Budget Expenditures Personnel Services $ 29,670 Operations and Maintenance 80,160 Debt Service 48,210 Transfer Out 20,220 Total Expenditures Budget 178,260 Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies 164,740 Anticipated Prior Year Delinquencies Collection 1,760 Subtotal - Taxes 166,500 Other Revenues 17,770 Total Revenues Budget 184,270 Contribution to/(Use of) Fund Balance $ 6,010 Total District EBU Count 5,745.80 Actual Assessment per EBU $ 28.96 Maximum Allowable Assement per EBU $ 28.96 Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 1 Fiscal Year 2019/20 ATTACHEMNT 15 Page 867 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHEMNT 15 Page 868 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements, the installation of LED street lighting, and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHEMNT 15 Page 869 During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area of the City known as the Terra Vista Planned Community, which is located north of Foothill Blvd, west of Rochester Ave, east of Haven Ave, south of Base Line Rd and includes the northeast corner of Base Line Rd and Haven Ave. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of street lights, traffic signals and appurtenant facilities throughout the District. The maintenance and servicing includes, but is not limited to, furnishing electric current for public lighting facilities including street lights and traffic signals, and associated appurtenant facilities. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in operational and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, in order to lower expenses of the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation of LED street lighting specially benefiting the properties within the District has been added to the improvements. Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHEMNT 15 Page 870 Map of Improvements The following page shows the map of street light and traffic signal improvements to be maintained using District funds. Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHEMNT 15 Page 871 M d' C1 = *, O O Z o U U IA O 1 o 0 G U _ Ln o ,= O M Ad .ia4say3ob •u r i 4, .4,4,. 4,.4,4,• 00. 0•.. v C IC liaQ� i•i: •••694, : 0• •• • ti •• •: I, a= goo .4,4, •••••••NM j •.;•; . ,. N O �./ 1 • •~ 4,; 000 0 0 4,, 0 4, .• _• • 0 0 'lQ 10•= •. • 0 .. . ••j4, .•. •...• 000 • 0 0 •• •. •♦ a ---:4, •: . .• .• •.. 0004, � •. v+ �a 00000.0 .: . J Ito I . •..�•• • 00 y eo W 4,4,00 00. •: o 0 L. a.+ 0 . . . t i 000. i 0go .� • Ad U10-MIPW . 4,.4,0: •0. .. 0; .•:; i4,; 00 0 ;••••: 00.••.;- go+00..•0 sss.l i . . . . . 00 �., :.: . 0000 • •0; • ••00 : 0 0000 0 '000 i J ••• 04,00 •• : • • •• • • •.s i • . 4,0.0 s• ... mi 4,4,00 ; +• •0• 0. 00.; f;4,: �+ 00'e" . = f 00 . .• _ •• 0 00 �I 4, : t s• t 00 Imo` 10 0 04, 0 : ,y C 00 W- S 4100 0 go 4p • k •4,0 • : •�: •• • 00 010• 0 i �� � s�rash ISI �• • • 4, �• .•0•. • •• 00• • •i •. •g3ay 00..••.• $ _ 0•�5. • jt I 6PaE$ •� .•i=.. ;•f .••00•• • • . • • .. 49 •• ~ .•.4,.0 • f IIe; 8A Jg �EiiIa • • .0•••• . • . • 1 p AV UDAeH OL$ �gQgLao r \NUO QS&ey a� Ix3 rkw�r�I Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHEMNT 15 Page 872 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Expenditures Personnel Services: Regular Salaries Overtime Salaries Fringe Benefits Subtotal - Personnel Operations and Maintenance: Operations and Maintenance: Training Membership Dues O & M/General Equipment Operations and Maintenance Contract Services Subtotal - Operations and Maintenance Utilities: Electric Utilities Assessment Administration Adm in./General Overhead Subtotal - Operations and Maintenance Debt Service: Interest Expense Principal Repayments Subtotal - Debt Service Transfer Out - General City Street Lights Fund Total Expenditures Budget Fiscal Year 2019/20 Budget $ 19,640 $ 600 $ 9,430 29,670 190 50 4,940 1,000 3,730 9,910 43,280 20,950 6,020 80,160 7,250 40,960 48,210 20,220 $ 178,260 Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHEMNT 15 Page 873 Fiscal Year 2019/20 Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 164,740 Anticipated Prior Year Delinquencies Collection 1,760 Subtotal - Taxes 166,500 Other Revenues: Interest Earnings 17,770 Total Revenues Budget $ 184,270 Contribution to/(Use of) Fund Balance $ 6,010 Total Gross Estimated Assessments $ 166,398.37 Total District EBU Count 5,745.80 Actual Assessment per EBU - Fiscal Year 2019/20 $ 28.96 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 28.96 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Estimated Reserve Fund Balance, June 30, 2019 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 Estimated Reserve Fund Balance, June 30, 2020 Operating Reserve $ 457,911 6,010 $ 463,921 Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga Fiscal Year 2019/20 8 ATTACHEMNT 15 Page 874 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Utilities: This item includes the costs to furnish electricity and telephone services, as required, for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities throughout the District. Assessment Administration: This item includes the cost to all particular departments and staff of the City, and consultants for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include installation of safety lights and other large improvements. Debt Service: This item includes the repayment of interest and principal to the City Capital Reserve Fund for the acquisition of street lights and installation of LED street lighting within the District. Transfer Out - General City Street Lights Fund: This item includes the cost for the replacement and installation of District owned street lights. These costs are incurred in the General City Street Lights Fund and reimbursed by the District. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees. Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHEMNT 15 Page 875 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the public lighting facilities, including traffic signals. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHEMNT 15 Page 876 Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by: • improving the livability, safety, appearance, and desirability for properties within the boundaries of the District, and • ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing for safe vehicular and pedestrian access for properties within the District, and • providing beautification and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance. General Benefit In addition to the special benefits received by parcels within the District, there are derivative general benefits that are conferred on parcels outside the boundaries of the District which include: • the safety and visual enhancement of the area to persons or vehicles that may travel through the District However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the district that are not being assessed. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements are identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHEMNT 15 Page 877 property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined; however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one Equivalent Dwelling Unit (EBU). Every other land -use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land -use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land - use types, as assigned by County use code, to determine each parcel's EBU assignment. Land -Use Equivalent Dwelling Units Property Type (County Use Code) EBU Value Multiplier Single Family Residential 1.00 Parcel Multi -Family Residential 0.50 Unit Non -Residential 2.00 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for the District: Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHEMNT 15 Page 878 Maximum Allowable Actual Assessment Asessment Rate Total Property Type (County Use Code) Rate per EBU per EBU Units/Acres Total EBUs Single Family Residential $28.96 $28.96 2,652.00 2,652.00 Multi -Family Residential 28.96 28.96 5,250.00 2,625.00 Non -Residential 28.96 28.96 234.40 468.80 Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHEMNT 15 Page 878 The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHEMNT 15 Page 879 Ay ual!II!W J`......... ■ i Ay uaneH - i i Ay esowJaH _ Ay pleq!q»`d i Ay uewllaH i ■ ;S ue!laweD ; — ■ .. C J G1 N 12 O 1� O Q Ay Ise3 v� i Ay epueMQ3 Ay aa)saq:)ob Ay uaj!II!W Ay uaneH Ay esowjaH Ay pleq!q:)jV v) Ay uewllaH AV p eAaulA 1.2 AV aAOJ!) �Q n Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHEMNT 15 Page 880 C O O = Tz 3 V E q U E 7 a V V O O = C ' Lmy epuem43 H � ■ CM J j O NAy aa)SagJo' Ay ual!II!W J`......... ■ i Ay uaneH - i i Ay esowJaH _ Ay pleq!q»`d i Ay uewllaH i ■ ;S ue!laweD ; — ■ .. C J G1 N 12 O 1� O Q Ay Ise3 v� i Ay epueMQ3 Ay aa)saq:)ob Ay uaj!II!W Ay uaneH Ay esowjaH Ay pleq!q:)jV v) Ay uewllaH AV p eAaulA 1.2 AV aAOJ!) �Q n Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHEMNT 15 Page 880 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the District: Property Type (County Use Code) Actual Assessment Rate per EBU Total Units/Acres Total EBUs Total Assessment Single Family Residential $28.96 2,652.00 2,652.00 $76,801.92 Multi -Family Residential 28.96 5,250.001 2,625.001 76,020.00 Non -Residential 28.96 234.40 468.80 13,576.45 Totals 8,136.40 5,745.80 $166,398.37 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2019/20. Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHEMNT 15 Page 881 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Street Lighting Maintenance District No. 5 (Caryn Planned Community) CITY OF RANCHO CUCAMONGA STREET LIGHTING MAINTENANCE DISTRICT NO. 5 (CARYN PLANNED COMMUNITY) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 883 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 Special Benefit 11 General Benefit 11 Method of Assessment Spread 11 ASSESSMENT DIAGRAM 13 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15 Page 884 ENGINEER'S LETTER WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-041, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light Maintenance District No. 5 (Caryn Planned Community) (the "District"); and WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street lighting, and estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Expenditures Personnel Services Operations and Maintenance Debt Service Transfer Out Total Expenditures Budget Fiscal Year 2019/20 Budget $ 6,800 39,150 21,660 9,600 77,210 Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies 43,710 Anticipated Prior Year Delinquencies Collection 510 Total Revenues Budget 44,220 Contribution to/(Use of) Fund Balance Total District EBU Count Actual Assessment per EBU Maximum Allowable Assement per EBU $ (32,990) Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga Fiscal Year 2019/20 1,276.00 34.60 34.60 1 ATTACHMENT 16 Page 885 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefitted Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report, and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 16 Page 886 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements, the installation of LED street lighting, and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 16 Page 887 During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga. The boundaries of the District are generally described as that area located north of the 210 Freeway, south of Banyan St, west of Rochester Ave and east of Milliken Ave, also known as the Caryn Planned Community. The boundaries also include Tract No. 13835 east of Rochester Ave and Tracts No. 13748, 13857 and 13858 west of Milliken Ave. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of street lights, traffic signals and appurtenant facilities throughout the District. The maintenance and servicing includes, but is not limited to, furnishing electric current for public lighting facilities including street lights and traffic signals, and associated appurtenant facilities. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in operational and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, in order to lower expenses of the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation of LED street lighting specially benefiting the properties within the District has been added to the improvements. Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 16 Page 888 Map of Improvements The following page shows the map of street light and traffic signal improvements to be maintained using District funds. Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 16 Page 889 p1L O z = ` l U 3 {A O V G V O M ar 0 MM oC = M w*;a O = _ nd ua)I!II!W E LO J 1 -J �+ = Ln 0 U Ll L. nd a91sa43011 4) 0 Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 16 Page 890 V V I` . . • , . • , • c `� I • • nd ua)I!II!W E LO J 1 -J �+ = Ln 0 U Ll L. nd a91sa43011 4) 0 Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 16 Page 890 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Fiscal Year 2019/20 Budget Expenditures Personnel Services: Regular Salaries $ 4,590 Fringe Benefits 2,210 Subtotal - Personnel 6,800 Operations and Maintenance: Operations and Maintenance: Training 180 Membership Dues 50 Contract Services 1,770 O & M/General 8,990 Subtotal - Operations and Maintenance 10,990 Utilities: Electric Utilities 19,400 Assessment Administration 6,670 Adm in./General Overhead 2,090 Subtotal - Operations and Maintenance 39,150 Debt Service: Interest Expense 3,260 Principal Repayments 18,400 Subtotal - Debt Service 21,660 Transfer Out - General Street Lights Fund 9,600 Total Expenditures Budget $ 77,210 Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 16 Page 891 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estimated Reserve Fund Balance, June 30, 2019 $ (146,757) Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (32,990) Estimated Reserve Fund Balance, June 30, 2020 $ (179,747) Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 16 Page 892 Fiscal Year 2019/20 Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 43,710 Anticipated Prior Year Delinquencies Collection 510 Subtotal - Taxes 44,220 Total Revenues Budget $ 44,220 Contribution to/(Use of) Fund Balance $ (32,990) Total Gross Estimated Assessments $ 44,149.60 Total District EBU Count 1,276.00 Actual Assessment per EBU - Fiscal Year 2019/20 $ 34.60 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 34.60 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estimated Reserve Fund Balance, June 30, 2019 $ (146,757) Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (32,990) Estimated Reserve Fund Balance, June 30, 2020 $ (179,747) Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 16 Page 892 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Utilities: This item includes the costs to furnish electricity and telephone services, as required, for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities throughout the District. Assessment Administration: This item includes the cost to all particular departments and staff of the City, and consultants for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include installation of safety lights and other large improvements. Debt Service: This item includes the repayment of interest and principal to the City Capital Reserve Fund for the acquisition of street lights and installation of LED street lighting within the District. Transfer Out - General City Street Lights Fund: This item includes the cost for the replacement and installation of District owned street lights. These costs are incurred in the General City Street Lights Fund and reimbursed by the District. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees. Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 16 Page 893 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the public lighting facilities, including traffic signals. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 16 Page 894 Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by: • improving the livability, safety, appearance, and desirability for properties within the boundaries of the District, and • ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing for safe vehicular and pedestrian access for properties within the District, and • providing beautification and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance. General Benefit In addition to the special benefits received by parcels within the District, there are derivative general benefits that are conferred on parcels outside the boundaries of the District which include: • the safety and visual enhancement of the area to persons or vehicles that may travel through the District However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the district that are not being assessed. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements are identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 16 Page 895 Implementation Act, new rules were put into place. Due to the changes in legal requirements, as property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined, however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. The following table provides the weighting factors applied by land -use types, as assigned by County use code, to determine each parcel's EBU assignment. Land -Use Equivalent Dwelling Units Property Type (County Use Code) EBU Value Multiplier Single Family Residential 1.00 Parcel The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for the District: The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 16 Page 896 Maximum Allowable Actual Assessment Asessment Rate Total Property Type (County Use Code) Rate per EBU per EBU Units/Acres Total EBUs Single Family Residential $34.60 $34.60 1,276.00 1,276.00 The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 16 Page 896 ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 16 Page 897 m Ln CA O Z = 0 E ' u E > a 1D U ,u O � V LO O § ny �t.uay� -0o _ _ _ _ O Ln CI G1 ■-y LQQ U i ...; Ay ),sea n my epuemg3 ny epUemQ3 s j v� J j a-+ O Nny aa),say:)O'd ny Jajsay:)Ob i ny ua� !II!W +-......... .1 AV uaj!II!W i i i i i ny uaneH - ny uaneH i ny esowJaH ■ _ ny esowjaH i Ad pleq!4»d : At/ pleq!4»`d i ny uewllaH ny UewllaH � .� v> ae FAAF pp �•� � c �FFEE�hY A`d paeAau!A I b E q 9 IS uellaweo ; a �� gbhbee 1 1.0 , OL `0 1, $ p 991 -... � m ny anOJE) p Elm ;Elm. � cl� N C 6 T C2 LL 1 lit SQ6a E z (*0, Za P 2'v yv p�Bpay yL s FbF gCiF bi �� Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 16 . • - : • 21 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessment for the District: Actual Assessment Total Property Type (County Use Code) Rate per EBU Units/Acres Total EBUs Total Assessment Single Family Residential $34.60 1,276.00 1,276.00 $44,149.6C Totals 1,276.00 1,276.00 $44,149.60 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2019/20. Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 16 Page 899 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Street Lighting Maintenance District No. 6 (Commercial Industrial) Page 900 CITY OF RANCHO CUCAMONGA STREET LIGHTING MAINTENANCE DISTRICT NO. 6 (COMMERCIAL INDUSTRIAL) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 901 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 Special Benefit 11 General Benefit 11 Method of Assessment Spread 11 ASSESSMENT DIAGRAM 13 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15 Page 902 ENGINEER'S LETTER WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-041, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light Maintenance District No. 6 (Commercial Industrial) (the "District"); and WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street lighting, and estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2019/20 Budget Expenditures Personnel Services $ 29,070 Operations and Maintenance 58,540 Debt Service 34,990 Transfer Out 15,030 Total Expenditures Budget 137,630 Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies 132,530 Anticipated Prior Year Delinquencies Collection 880 Subtotal - Taxes 133,410 Other Revenues 8,020 Total Revenues Budget 141,430 Contribution to/(Use of) Fund Balance $ 3,800 Total District EBU Count 2,604.28 Actual Assessment per EBU $ 51.40 Maximum Allowable Assement per EBU $ 51.40 Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 1 Fiscal Year 2019/20 ATTACHMENT 17 Page 903 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 17 Page 904 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements, the installation of LED street lighting, and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 17 Page 905 During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to, express their support for, or opposition to the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as the commercial and industrial area of the City which is generally bounded by Foothill Blvd on the north, 4th St on the south, East Ave on the east and Grove Ave on the west. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of street lights, traffic signals and appurtenant facilities throughout the District. The maintenance and servicing includes, but is not limited to, furnishing electric current for public lighting facilities including street lights and traffic signals, and associated appurtenant facilities. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in operational and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, in order to lower expenses of the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation of LED street lighting specially benefiting the properties within the District has been added to the improvements. Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 17 Page 906 Map of Improvements The following page shows the map of street light and traffic signal improvements to be maintained using District funds. Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 17 Page 907 O 0 = O Z � E M.2 a' =++� c c M £ • c i O O V � � 01 � _ !Ay epuem'13 s v► J � Ig jaaxj Aed O L Ay Jagsa4:)0' i Ay u91!II!W .........• Ay uaneH ny esOwJaH AV Pleq!4:)JH Ay uewllaH IS ue!laweD Ay AJJaLD J CO o 12 n`d gSe3 Ln .0 r; ny epuem43 Go M 0 0 Ay Jags9400'd �p•� w r Ay U91!II!W nL J L Ay uaneH •. �.J !AV esowJaH � M � _•e I Ay Pleq!4:)jV _J •• „11 - U Ay uewlHH I ny PJeAau� I Y AV aAOJ n e abs 9 a � li 0 0 ,� ¢�>;e s Y 'lilt lit Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 17 Page 908 t � • CO o 12 n`d gSe3 Ln .0 r; ny epuem43 Go M 0 0 Ay Jags9400'd �p•� w r Ay U91!II!W nL J L Ay uaneH •. �.J !AV esowJaH � M � _•e I Ay Pleq!4:)jV _J •• „11 - U Ay uewlHH I ny PJeAau� I Y AV aAOJ n e abs 9 a � li 0 0 ,� ¢�>;e s Y 'lilt lit Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 17 Page 908 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Operations and Maintenance: Fiscal Year Operations and Maintenance: 2019/20 Budget Expenditures 180 Personnel Services: 50 Regular Salaries $ 19,640 Fringe Benefits 9,430 Subtotal - Personnel 29,070 Operations and Maintenance: Operations and Maintenance: Training 180 Membership Dues 50 O & M/General 6,940 Equipment Operations and Maintenance 800 Contract Services 2,780 Subtotal - Operations and Maintenance 10,750 Utilities: Electric Utilities 36,090 Assessment Administration 5,610 Adm in./General Overhead 6,090 Subtotal - Operations and Maintenance 58,540 Debt Service: Interest Expense 5,260 Principal Repayments 29,730 Subtotal - Debt Service 34,990 Transfer Out - General Street Lights Fund 15,030 Total Expenditures Budget $ 137,630 Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 17 Page 909 Fiscal Year 2019/20 Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 132,530 Anticipated Prior Year Delinquencies Collection 880 Subtotal - Taxes 133,410 Other Revenues: Interest Earnings 8,020 Total Revenues Budget $ 141,430 Contribution to/(Use of) Fund Balance $ 3,800 Total Gross Estimated Assessments $ 133,859.93 Total District EBU Count 2,604.28 Actual Assessment per EBU - Fiscal Year 2019/20 $ 51.40 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 51.40 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Estimated Reserve Fund Balance, June 30, 2019 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 Estimated Reserve Fund Balance, June 30, 2020 Operating Operating Reserve $ 403,747 3,800 $ 407,547 Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga Fiscal Year 2019/20 8 ATTACHMENT 17 Page 910 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Utilities: This item includes the costs to furnish electricity and telephone services, as required, for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities throughout the District. Assessment Administration: This item includes the cost to all particular departments and staff of the City, and consultants for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include installation of safety lights and other large improvements. Debt Service: This item includes the repayment of interest and principal to the City Capital Reserve Fund for the acquisition of street lights and installation of LED street lighting within the District. Transfer Out - General City Street Lights Fund: This item includes the cost for the replacement and installation of District owned street lights. These costs are incurred in the General City Street Lights Fund and reimbursed by the District. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees. Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 17 Page 911 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the public lighting facilities, including traffic signals. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 17 Page 912 Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by: • improving the livability, safety, appearance, and desirability for properties within the boundaries of the District, and • ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing for safe vehicular and pedestrian access for properties within the District, and • providing beautification and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance. General Benefit In addition to the special benefits received by parcels within the District, there are derivative general benefits that are conferred on parcels outside the boundaries of the District which include: • the safety and visual enhancement of the area to persons or vehicles that may travel through the District However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the district that are not being assessed. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements are identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 17 Page 913 property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined, however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single family home as the basic unit of assessment. A single family home equals one EBU. Every other land -use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land -use), and size of the property, as compared to a single family home. The following table provides the weighting factors applied to various land -use types, as assigned by County use code, to determine each parcel's EBU assignment. Land -Use Equivalent Dwelling Units Property Type (County Use Code) EBU Value Multiplier Non -Residential 1.00 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rate for the District: The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 17 Page 914 Maximum Allowable Actual Assessment Asessment Rate Total Property Type (County Use Code) Rate per EBU per EBU Units/Acres Total EBUs Non -Residential $51.40 $51.40 2,604.28 2,604.28 The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 17 Page 914 ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 17 Page 915 M %0 ^ EM M 0.— O `� - E •u u > * ) U � _ � O 'V s N �..�.�.�.�.� L O 4j O ■ u •iJ V � ■ = my epuemQ3 s � .p1 J j 4j IS >Iaaj:5-Ae(1 Ay aa)sa4OOa Ay uaj!II!W +-'.......... i i Ay uaneH Ay esowJaH Ay pleq!4»t/ i i Ay uewllaH 1 i IS ue!lawej i i 1 1 .. Ln _ m i Ch 1-4 = m � J O Un 0 aB U- a N N 0 Lq O r Ay ),sea v) Ad epuemP3 Ay aa),S94D0b Ay U@1!II!W Ay uaneH Ay esowiaH Ay pleq!4:)jV Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 17 Page 916 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessment for the District: A copy of the full assessment roll is available for review in the City Clerk's office. Annexations The following annexations are effective for the 2019/20 Fiscal Year: Apn Actual Project Name Total Units/ Acres Total EBUs Property Type Assessment Total DRC2016-00726 26.64 Property Type (County Use Code) Rate per EBU Units/Acres Total EBUs Total Assessment Non -Residential $51.40 2,604.28 2,604.28 $133,859.93 Totals 14.09 2,604.28 2,604.28 $133,859.93 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations The following annexations are effective for the 2019/20 Fiscal Year: Apn Annexation Date Project Name Total Units/ Acres Total EBUs Property Type 0229-021-60 03/07/18 DRC2016-00726 26.64 26.64 CO/IND 0209-262-25 05/02/18 PM 19683 5.4 5.4 CO/IND 0210-081-43 08/01/18 PM 19823 14.09 14.09 CO/IND 0210-082-94 08/01/18 DRC2016-00670 11.84 11.84 CO/IND 0229-321-07 08/15/18 DRC2016-00294 2.03 2.03 CO/IND 0208-353-07 09/19/18 PM 19851 1.97 1.97 CO/IND 0229-131-15, 16 & 26 12/19/18 PM 19851 11.82 11.82 CO/IND Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 17 Page 917 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Street Lighting Maintenance District No. 7 (North Etiwanda) Page 918 CITY OF RANCHO CUCAMONGA STREET LIGHTING MAINTENANCE DISTRICT NO. 7 (NORTH ETIWANDA) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 919 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 Special Benefit 11 General Benefit 11 Method of Assessment Spread 11 ASSESSMENT DIAGRAM 13 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15 Page 920 ENGINEER'S LETTER WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-041, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light Maintenance District No. 7 (North Etiwanda) (the "District"); and WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street lighting, and estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2019/20 Budget Expenditures Personnel Services $ 21,550 Operations and Maintenance 95,870 Debt Service 68,880 Transfer Out 30,430 Total Expenditures Budget 216,730 Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies 128,590 Anticipated Prior Year Delinquencies Collection 1,700 Subtotal - Taxes 130,290 Other Revenues 2,380 Transfers In 83,920 Total Revenues Budget 216,590 Contribution to/(Use of) Fund Balance $ (140) Total District EBU Count 3,898.00 Actual Assessment per EBU $ 33.32 Maximum Allowable Assement per EBU $ 33.32 Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 1 Fiscal Year 2019/20 ATTACHMENT 18 Page 921 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefitted Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 18 Page 922 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements, the installation of LED street lighting, and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 18 Page 923 During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area of the City known as North Etiwanda, which is generally bounded by Highland Ave on the south, Day Creek Channel on the west and City limits on the east and north. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of street lights, traffic signals and appurtenant facilities throughout the District. The maintenance and servicing includes, but is not limited to, furnishing electric current for public lighting facilities including street lights and traffic signals, and associated appurtenant facilities. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in operational and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, in order to lower expenses of the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation of LED street lighting specially benefiting the properties within the District has been added to the improvements. Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 18 Page 924 Map of Improvements The following page shows the map of street light and traffic signal improvements to be maintained using District funds. Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 18 Page 925 Ch" M oZ = E 1 0 M 4 3 rn E 4j LUV 7 Ns ; v = > u 0 t \ y t Gl O U UZ a� _ = M M v nd A.r ray ` C ,n O4W Ch J I •t .pit )poking uewpaeM �ti. �'+► � I' • • i � � iii �� I ,�� I • i1 I S t 1 AV JSe3 I c i � ^ M 3 m I I 1~04 . . . . } ' nd epuemiU .• .• • .. • ; I I • •M . • ... • . I „ s KKK p5 eat 0 lab to 81L 0 0 Jtf I I • .0.40 ; •+ • !'f 0006" r Q/ •.•.. f• •.... i 1 i ••i....•. i QQ QQ i s d3 9 ( v i � � rkrn��rti31;� Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 18 Page 926 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Operations and Maintenance: Fiscal Year Operations and Maintenance: 2019/20 Budget Expenditures 180 Personnel Services: 50 Regular Salaries $ 14,560 Fringe Benefits 6,990 Subtotal - Personnel 21,550 Operations and Maintenance: Operations and Maintenance: Training 180 Membership Dues 50 O & M/General 4,940 Contract Services 5,630 Subtotal - Operations and Maintenance 10,800 Utilities: Electric Utilities 60,780 Assessment Administration 20,370 Admin./General Overhead 3,920 Subtotal - Operations and Maintenance 95,870 Debt Service: Interest Expense 10,360 Principal Repayments 58,520 Subtotal - Debt Service 68,880 Transfer Out - General Street Lights Fund 30,430 Total Expenditures Budget $ 216,730 Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 18 Page 927 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EDU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estimated Reserve Fund Balance, June 30, 2019 $ 11,494 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (140) Estimated Reserve Fund Balance, June 30, 2020 $ 11,354 Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 18 Page 928 Fiscal Year 2019/20 Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 128,590 Anticipated Prior Year Delinquencies Collection 1,700 Subtotal - Taxes 130,290 Other Revenues: Interest Earnings 2,380 Transfer In: Transfer In - General Fund $ 83,920 Total Revenues Budget $ 216,590 Contribution to/(Use of) Fund Balance $ (140) Total Gross Estimated Assessments $ 129,881.36 Total District EBU Count 3,898.00 Actual Assessment per EBU - Fiscal Year 2019/20 $ 33.32 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 33.32 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EDU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estimated Reserve Fund Balance, June 30, 2019 $ 11,494 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (140) Estimated Reserve Fund Balance, June 30, 2020 $ 11,354 Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 18 Page 928 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Utilities: This item includes the costs to furnish electricity and telephone services, as required, for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities throughout the District. Assessment Administration: This item includes the cost to all particular departments and staff of the City, and consultants for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include installation of safety lights and other large improvements. Debt Service: This item includes the repayment of interest and principal to the City Capital Reserve Fund for the acquisition of street lights and installation of LED street lighting within the District. Transfer Out - General City Street Lights Fund: This item includes the cost for the replacement and installation of District owned street lights. These costs are incurred in the General City Street Lights Fund and reimbursed by the District. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees. Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 18 Page 929 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the public lighting facilities, including traffic signals. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 18 Page 930 Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by: • improving the livability, safety, appearance, and desirability for properties within the boundaries of the District, and • ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing for safe vehicular and pedestrian access for properties within the District, and • providing beautification and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance. General Benefit In addition to the special benefits received by parcels within the District, there are derivative general benefits that are conferred on parcels outside the boundaries of the District which include: • the safety and visual enhancement of the area to persons or vehicles that may travel through the District However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the district that are not being assessed. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements are identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 18 Page 931 property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined; however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The Equivalent Dwelling Unit ("EDU") method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one Equivalent Dwelling Unit (EDU). Every other land -use is converted to EDUs based on an assessment formula that equates to the property's specific development status, type of development (land -use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land - use types, as assigned by County use code, to determine each parcel's EDU assignment. Land -Use Equivalent Dwelling Units Property Type (County Use Code) EBU Value Multiplier Single Family Residential 1.00 Parcel Multi -Family Residential 0.50 Unit Non -Residential 2.00 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EDU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EDU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for the District: Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 18 Page 932 Maximum Allowable Actual Assessment Rate Asessment Total Property Type (County Use Code) per EBU Rate per EBU Units/Acres Total EBUs Single Family Residential $33.32 $33.32 3,898.00 3,898.00 Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 18 Page 932 The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 18 Page 933 lu n � CA O Z V (U U ' '++ > Q U O O \� u u \ 4- 0 = i V � ' G1 ' C ' i ny epu emg3 t af � .0 J j +' ! 19 1aaJDea ny Ja),.say:)Ob ny uaj!II!W I'm......... i ny uaneH i ny esowJaH E ■ i ny PI eG! 4:)Jd nb uew a II H i ■ ;S uellaweo ; i ny I i ny jse3 v� i ny epuem43 ny Ja)sa430b ny ual!II!W ny uaneH ny esowJaH AV pleq!q:)jV Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 18 Page 934 E _l 1" D J = V V1 0 af J 1.4 CD 3 v= L0 0 i ny jse3 v� i ny epuem43 ny Ja)sa430b ny ual!II!W ny uaneH ny esowJaH AV pleq!q:)jV Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 18 Page 934 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the District: A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2019/20. Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 18 Page 935 Actual Assessment Total Total Property Type (County Use Code) Rate per EBU Units/Acres Total EBUs Assessment Single Family Residential $33.32 3,898.00 3,898.00 $129,881.36 Totals 3,898.001 3,898.001 $129,881.36 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2019/20. Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 18 Page 935 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Street Lighting Maintenance District No. 8 (South Etiwanda) Page 936 CITY OF RANCHO CUCAMONGA STREET LIGHTING MAINTENANCE DISTRICT NO. 8 (SOUTH ETIWANDA) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 937 TABLE OF CONTENTS ENGINEER'S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 Special Benefit 11 General Benefit 11 Method of Assessment Spread 11 ASSESSMENT DIAGRAM 13 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15 Page 938 ENGINEER'S LETTER WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No. 19-041, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light Maintenance District No. 8 (South Etiwanda) (the "District"); and WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street lighting, and estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2019/20 Budget Expenditures Personnel Services $ 26,810 Operations and Maintenance 42,440 Debt Service 18,150 Transfer Out 10,720 Total Expenditures Budget 98,120 Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies 70,490 Anticipated Prior Year Delinquencies Collection 800 Subtotal - Taxes 71,290 Other Revenues 37,770 Total Revenues Budget 109,060 Contribution to/(Use of) Fund Balance $ 10,940 Total District EBU Count 2,326.78 Actual Assessment per EBU $ 30.60 Maximum Allowable Assement per EBU $ 193.75 Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 1 Fiscal Year 2019/20 ATTACHMENT 19 Page 939 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer's Report (the "Specially Benefited Parcels"). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer's Report. 2. 1 have evaluated the costs and expenses of the improvements upon the Specially Benefitted Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday, Director of Engineering Services/City Engineer Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 19 Page 940 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer's Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer's Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements, the installation of LED street lighting, and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: • Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. • Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. • Refers to the District by its distinctive designation and indicate the general location of the District. • Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. • Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. • States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 19 Page 941 During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area of the City known as South Etiwanda, which is generally bounded by Etiwanda Ave on the west, Highland Ave on the north and Foothill Blvd on the south. The southern portion of the District is bounded by East Ave on the east and the northern portion of the District is bounded by the 1-15 Freeway on the east. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of street lights, traffic signals and appurtenant facilities throughout the District. The maintenance and servicing includes, but is not limited to, furnishing electric current for public lighting facilities including street lights and traffic signals, and associated appurtenant facilities. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in operational and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, in order to lower expenses of the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation of LED street lighting specially benefiting the properties within the District has been added to the improvements. Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 19 Page 942 Map of Improvements The following page shows the map of street light and traffic signal improvements to be maintained using District funds. Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 19 Page 943 Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 19 Page 944 O0 " II opo 0Z EU ; _ V L CO J co V V �\ a� ■ �\ O • • M C ZJ.'\ :••• \ s •..:s: \ AV sea % • (n • • , ••N ••: a•: 1•' 0 a ester nd epuemi;3 m U. i i Z\ OH :3 >p m Us U,111 _§ V 01 a Q �7rhyeL g� tpOg "tt W4 g --w 0 Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 19 Page 944 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 19 Page 945 Fiscal Year 2019/20 Budget Expenditures Personnel Services: Regular Salaries $ 18,110 Fringe Benefits 8,700 Subtotal - Personnel 26,810 Operations and Maintenance: Operations and Maintenance: Training 180 Membership Dues 40 O & M/General 4,940 Contract Services 1,980 Subtotal - Operations and Maintenance 7,140 Utilities: Electric Utilities 21,660 Assessment Administration 8,290 Admin./General Overhead 5,350 Subtotal - Operations and Maintenance 42,440 Debt Service: Interest Expense 2,730 Principal Repayments 15,420 Subtotal - Debt Service 18,150 Transfer Out - General City Street Lights Fund 10,720 Total Expenditures Budget $ 98,120 Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 19 Page 945 Fiscal Year 2019/20 Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 70,490 Anticipated Prior Year Delinquencies Collection 800 Subtotal - Taxes 71,290 Other Revenues: Interest Earnings 37,340 Developer Energizing Fee 430 Subtotal - Other Revenues 37,770 Total Revenues Budget $ 109,060 Contribution to/(Use of) Fund Balance $ 10,940 Total Gross Estimated Assessments $ 71,199.46 Total District EBU Count 2,326.78 Actual Assessment per EBU - Fiscal Year 2019/20 $ 30.60 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 193.75 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Estimated Reserve Fund Balance, June 30, 2019 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 Estimated Reserve Fund Balance, June 30, 2020 Operating Reserve $ 2,010,601 10,940 $ 2,021,541 Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 19 Page 946 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Utilities: This item includes the costs to furnish electricity and telephone services, as required, for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities throughout the District. Assessment Administration: This item includes the cost to all particular departments and staff of the City, and consultants for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include installation of safety lights and other large improvements. Debt Service: This item includes the repayment of interest and principal to the City Capital Reserve Fund for the acquisition of street lights and installation of LED street lighting within the District. Transfer Out - General City Street Lights Fund: This item includes the cost for the replacement and installation of District owned street lights. These costs are incurred in the General City Street Lights Fund and reimbursed by the District. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees. Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 19 Page 947 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the public lighting facilities, including traffic signals. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 10 Fiscal Year 2019/20 ATTACHMENT 19 Page 948 Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by: • improving the livability, safety, appearance, and desirability for properties within the boundaries of the District, and • ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and • providing for safe vehicular and pedestrian access for properties within the District, and • providing beautification and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance. General Benefit In addition to the special benefits received by parcels within the District, there are derivative general benefits that are conferred on parcels outside the boundaries of the District which include: • the safety and visual enhancement of the area to persons or vehicles that may travel through the District However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the district that are not being assessed. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements are identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 11 Fiscal Year 2019/20 ATTACHMENT 19 Page 949 property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined; however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. Every other land -use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land -use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land -use types, as assigned by County use code, to determine each parcel's EBU assignment. Land -Use Equivalent Dwelling Units Property Type (County Use Code) EBU Value Multiplier Single Family Residential 1.00 Parcel Multi -Family Residential 1.00 Unit Non -Residential 2.00 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for the District: Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 19 Page 950 Maximum Allowable Actual Assessment Asessment Rate Total Property Type (County Use Code) Rate per EBU per EBU Units/Acres Total EBUs Single Family Residential $193.75 $30.60 1,206.00 1,206.00 Multi -Family Residential 193.75 30.60 1,057.00 1,057.00 Non -Residential 193.75 30.60 31.89 63.78 Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 12 Fiscal Year 2019/20 ATTACHMENT 19 Page 950 The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 13 Fiscal Year 2019/20 ATTACHMENT 19 Page 951 M 0 = O 0 Z fC V 3 > 'a 3 }' LV ¢ E U A o s —i Co O *' Ay ways 'G v U u O o ■.y _ _ fC f4 � v m +, d1 � ■ `� G = °v; o V.......! Ay ),5e3 �n AV epueM43 PH AV epueMg3 s � J j +' ! 19 jaaJ:) ea Ay Ja),S943Ob Ay JaBE)4DOa i� i Ay ua�lyl!W +.l.�.� Im" AV Ual!II!W i i i i Ay uaneH Ay uaneH i i : Ay esowJaH ■ Ay esowJaH i ny plegly»y AV PIeG!40J`d i Ay uew11aH � 'V) Ay ueL.ullaH . UO ♦" iko nyPJeAau!A;$� IS ue11aweD �...i ♦ ....� !T. AV aAOJE) p �...... �.�.�� y1.1.1 .�ti Ql O Q 00 Ie� Hilt O� C', ig �e Lao Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 14 Fiscal Year 2019/20 ATTACHMENT 19 Page 952 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the District: Property Type (County Use Code) Actual Assessment Rate per EBU Total Units/Acres Total EBUs Total Assessment Single Family Residential $30.60 1,206.00 1,206.00 $36,903.60 Multi -Family Residential 30.60 1,057.00 1,057.001 32,344.20 Non -Residential 30.60 31.89 63.78 1,951.66 Totals 1 1 2,294.89 2,326.78 $71,199.46 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2019/20. Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 15 Fiscal Year 2019/20 ATTACHMENT 19 Page 953 Annual Engineer's Report Fiscal Year 2019/20 City of Rancho Cucamonga Parks and Recreation Improvement District No. PD -85 Jason C. Welday, Director of Engineering Services/City Engineer Page 954 CITY OF RANCHO CUCAMONGA PARKS AND RECREATION IMPROVEMENT DISTRICT NO. PD -85 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2849 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Sam Spagnolo, Council Member CITY STAFF John R. Gillison, City Manager Lori E. Sassoon, Deputy City Manager/Administrative Services Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Tamara L. Layne, Finance Director Page 955 TABLE OF CONTENTS AUTHORITY FOR REPORT FINDINGS DISTRICT ANALYSIS ESTIMATE OF WORK District Budget Definitions of Budget Items METHOD OF SPREAD Annexations Boundary Map 2 3 3 5 6 8 8 Page 956 AUTHORITY FOR REPORT This report for the Fiscal Year 2019/20 is prepared pursuant to the order of the City Council of the City of Rancho Cucamonga (the "City") and in compliance with the requirements of Article 4, Chapter 1, Landscape and Lighting Act of 1972 (the "1972 Act"), being Division 15, Section 22500 of the Streets and Highways code. Provisions for this annual assessment are included in Chapter 3 of the 1972 Act. The purpose of this report is to set forth findings and the assessment analysis for the annual levy of assessments for the Park and Recreation Improvement District No. PD -85 (the "District"). This District, using direct benefit assessments, was originally created to provide funds to finance the cost of construction, maintenance, operation and debt payment of Heritage Community Park and Red Hill Community Park in the City of Rancho Cucamonga. Subsequently, the debt has been repaid with only the ongoing maintenance and operation with periodic capital improvement expenditures of the parks remaining. FINDINGS Section 22573 of the 1972 Act, requires assessments to be levied according to benefit rather than according to assessed value. The section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements. The means of determining whether or not a parcel will benefit from the improvements is contained in the Improvement Act of 1911 (Division 7, commencing with Section 5000 of the Streets and Highways Code, State of California). The 1972 Act also provides for the classification of various areas within an assessment district into benefit areas where, by reason of variations in the nature, location, and extent of the improvements, the various areas will receive differing degrees of all territory receiving substantially the same degree of benefit from the improvements and may consist of contiguous or noncontiguous areas. As the assessments are levied on the bases of benefit, they are considered a user's fee, not a tax; and, therefore, are not governed by Article XIII A. Properties owned by public agencies, such as a city, county, state, or the Federal government, are not assessable without the approval of the particular agency and, normally, are not assessed. Certain other parcels used for railroad mainline right-of-way, public utility transmission right-of-way, and common areas are also exempt from assessment. The assessment for mobile home parks will be based upon underlying lot acreage Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 1 Fiscal Year 2019/20 ATTACHMENT 20 Page 957 DISTRICT ANALYSIS A. District Boundary The District includes all of the City of Rancho Cucamonga with the general exception of land east of Deer Creek Channel and the Victoria, Caryn and Terra Vista Planned Communities. All parcels of real property affected are more particularly described in maps prepared in accordance with Section 327 of the Revenue and Taxation Code, which are on file in the office of the San Bernardino County Assessor in the Hall of Records, 172 West Third Street, San Bernardino, California and which are hereby made a part hereof by reference. B. District Name City of Rancho Cucamonga Park and Recreation Improvement District No. PD -85. C. Facilities The existing works within the District boundary are generally described as follows: The maintenance and operation of Heritage Community Park including, but not limited to, grading, planting, irrigation, onsite roads, sidewalks, parking lots, lighting, restrooms, equestrian facilities, playground equipment, picnic facilities, athletic facilities, and walking, jogging and equestrian trails and sanitary sewer connections. 2. The maintenance and operation of Red Hill Community Park including, but not limited to, grading, planting, irrigation, onsite roads, sidewalks, parking lots, lighting, waterscape, restrooms, senior citizens facilities, playground equipment, picnic facilities, major lighted athletic facilities, jogging trail, sanitary sewer connections and onsite drainage inlets. Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 2 Fiscal Year 2019/20 ATTACHMENT 20 Page 958 ESTIMATE OF WORK The 1972 Act permits carrying forward surpluses or recovering deficits in subsequent fiscal years. Costs for the district will be reviewed annually. Any surplus credited against assessment or any deficits shall be included in the assessment for the following fiscal year. District Budget Expenditures Personnel Services: Regular Salaries Overtime Salaries Fringe Benefits Subtotal - Personnel Fiscal Year 2019/20 Budget $ 142,150 3,680 68,240 214,070 Operations and Maintenance: Operations and Maintenance: O & M/General 118,910 O & M/Facilities 2,500 Emergency Equipment and Vehicle Rental 8,500 Equipment Operations and Maintenance 4,500 Subtotal - Operations and Maintenance 134,410 Contract Services: Contract Services/General 329,790 Contract Services/Facilities 12,870 Tree Maintenance 19,120 Subtotal - Contract Services 361,780 Utilities: Telephone Utilities 6,700 Water Utilities 196,160 Electric Utilities 120,320 Subtotal - Utilities 323,180 Assessment Administration 144,590 Adm in./General Overhead 52,650 Other Expenses 2,960 Subtotal - Operations and Maintenance 1,019,570 Capital Expenditures: Captial Outlay - Improvements Other Than Building Subtotal - Capital Expenditures Transfers Out: Transfers Out - PD -85 Capital Reserve Fund Total Expenditures Budget 335,300 335,300 116,800 $ 1,685,740 Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 3 Fiscal Year 2019/20 ATTACHMENT 20 Page 959 Total Revenues Budget $ 1,680,590 Contribution to/(Use of) Fund Balance $ (5,150) Total Gross Estimated Assessments $ 1,159,090.00 Total District EBU Count 37,390.00 Actual Assessment per EBU - Fiscal Year 2019/20 $ 31.00 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 31.00 Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County of San Bernardino, whichever is later. Beginning with Fiscal Year 2016/17, the City will maintain a Capital Reserve to be used for deferred maintenance and pending capital projects. Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 20 Page 960 Fiscal Year 2019/20 Budget Revenues Taxes: Estimated Assessments, Net of Estimated Delinquencies $ 1,147,500 Anticipated Prior Year Delinquencies Collection 14,000 Subtotal - Taxes 1,161,500 Other Revenues: Interest Earnings 34,440 Other Rental/Lease Income 107,450 Park Maintenance Fees 6,500 Sports Field User Group Rentals 650 Sports Lighting Fees 39,220 Other Revenue 500 Subtotal - Other Revenues: 188,760 Transfer In: Transfer In - General Fund 213,530 Transfer In - PD -85 Operating Fund 116,800 Subtotal - Transfer In: 330,330 Total Revenues Budget $ 1,680,590 Contribution to/(Use of) Fund Balance $ (5,150) Total Gross Estimated Assessments $ 1,159,090.00 Total District EBU Count 37,390.00 Actual Assessment per EBU - Fiscal Year 2019/20 $ 31.00 Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 31.00 Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County of San Bernardino, whichever is later. Beginning with Fiscal Year 2016/17, the City will maintain a Capital Reserve to be used for deferred maintenance and pending capital projects. Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 4 Fiscal Year 2019/20 ATTACHMENT 20 Page 960 The reserve balance information for the District is as follows: Estimated Reserve Fund Balance, June 30, 2019 Contribution to/(Use of) Reserve - Fiscal Year 2019/20 Estimated Reserve Fund Balance, June 30, 2020 Definitions of Budget Items Operating Capital Total Reserve Reserve Reserve $ 1,884,916 $ 283,995 $ 2,168,910 39,960 (45,110) (5,150) $ 1,924,876 $ 238,885 $ 2,163,760 The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 5 Fiscal Year 2019/20 ATTACHMENT 20 Page 961 Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking). METHOD OF SPREAD The 1972 Act indicates that assessments may be apportioned by any formula or method which fairly distributes costs among all lots or parcels within the District in proportion to the estimated benefit received. A. Definitions The District is divided into three categories for the purpose of determining the assessments as follows: CATEGORY A — includes parcels based on the number of existing residential units within certain ranges of parcel size. CATEGORY B — includes all parcels not defined in Category A or Category C CATEGORY C — includes exempt parcels. Exempt parcels are those parcels listed by the County Assessor's as exempt and/or which have an assessed value of less than $500. B. Formula The assessment formula is based on actual land use information contained in the current San Bernardino Assessor's computer files and Assessor's parcel maps. Category A: All parcels containing existing residential dwelling units and meeting the following conditions. Parcel Size/Range Less than 1.5 Acres and 1.51 to 3.5 Acres and 3.51 to 7.0 Acres and 7.01 to 14.0 Acres and 14.01 to 25 Acres and 25.01 Acres and larger Dwelling Units/Parcel 1 or more dwelling units 2 or more dwelling units 4 or more dwelling units 8 or more dwelling units 15 or more dwelling units 26 or more dwelling units Category A is based on the number of existing residential units. Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 6 Fiscal Year 2019/20 ATTACHMENT 20 Page 962 Category B: All parcels not defined in Category A or Category C. Category C: All exempt parcels as defined below: 1. All properties currently tax exempt; 2. All public ownership; 3. Railroad mainline right-of-ways; 4. Major utility transmission right-of-ways; 5. Mineral rights; 6. Parcels so small they currently cannot be built upon; 7. All normally assessable parcels within an assessed valuation of less than $500 and 1.5 acres or less; and, C. Summary of Preliminary Assessment Amounts Category A: The preliminary estimated assessment rate, which will be levied during the Fiscal Year 2019/20, is $31.00 per residential dwelling unit for those parcels in Category A. Category A parcels containing more than one residential dwelling unit will be assessed for an amount equal to $31.00 times the number of residential dwelling units. Category B: The assessment, which may be levied for parcels within Category B during the Fiscal Year 2019/20, shall be according to the following schedule: Definition Assessment Per Parcels Single Family Residential $31.00 Multi -Family Residential $31.00 Less than 1.5 Acres $15.50 1.51 Acres to 3.50 Acres $46.50 3.51 Acres to 7.0 Acres $108.50 7.01 Acres to 14.0 Acres $217.00 14.01 Acres to 25.0 Acres $434.00 25.01 Acres and larger $775.00 Category C: The assessment shall be $0.00 for Category C parcels. Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 7 Fiscal Year 2019/20 ATTACHMENT 20 Page 963 Annexations There were no effective annexations for Fiscal Year 2019/20. Boundary Map An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the County Assessor of the County of San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report. Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 8 Fiscal Year 2019/20 ATTACHMENT 20 Page 964 M Ln c 00 o 0a a M 0 3 Z '_ ¢' V 3 C >E O M M V p.......... _ O W + W U C L M , E m d i �O-, +M_+ my epuemr@ M L L = w -v C :........�.�.�.�.�.` - M ny Ja).say:)O' Y L M CL ny ua�!II!W +........... Mr 1 ny uaneH i i i ny esowJaH i ny Pleq!4»b' i T i ny uewllaH � I i 4S ue!laweD — ti m � m � c 0 Ln o L0 a 0 LO 0 �ny),Se] n i v ;.T....... ny epueM119 ny Ja:�say3o'd ny ua1!II!W ny uaneH ny esowiaH ny pleq!4:)hV Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 9 Fiscal Year 2019/20 ATTACHMENT 20 Page 965 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CONFIRMING THE DIAGRAMS AND ASSESSMENTS; APPROVING THE ANNUAL ENGINEER'S REPORTS; AND ORDERING THE LEVY AND COLLECTION OF THE ANNUAL ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICT NOS. 1, 2, 3A, 3113, 4-R, 5, 6-R, 7, 8, 9 AND 10 FOR FISCAL YEAR 2019/20 WHEREAS, the City Council of the City of Rancho Cucamonga did on the 19`" day of June, 2019, adopt its Resolution of Intention No. 19-038 (the "Resolution of Intention") pursuant to the Landscaping and Lighting Act of 1972, as amended (the "1972 Act"), declaring its intention to levy and collect assessments within Landscape Maintenance Districts Nos. 1, 2, 3A, 313, 4-R, 5, 6-R, 7, 8, 9 and 10 (each a "District" and collectively the "Districts") for Fiscal Year 2019/20 and giving notice of the time and place for a public hearing by the City Council on the levy of the proposed assessments within the Districts; and WHEREAS, the City Council previously received and preliminarily approved a report of the Assessment Engineer (each an "Annual Engineer's Report" and collectively the "Annual Engineer's Reports") for each District as required pursuant to Article 4 of Chapter 1 of the 1972 Act, Article XIIID of the Constitution of the State of California ("Article XIIID") and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the "Implementation Act") (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the "Assessment Law"); and WHEREAS, notice of such public hearing was duly and legally published in the time, form and manner as required by the Assessment Law, shown by the affidavit of Publication of said Resolution of Intention on file in the Office of the City Clerk; and WHEREAS, said City Council having duly received and considered evidence, oral and documentary, concerning the jurisdiction facts in this proceeding and concerning the necessity for the contemplated work and the benefits to be derived therefrom, and said City Council having now acquired jurisdiction to order the proposed work. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, as follows: SECTION 1. This City Council hereby finds and determines that: A. Notice of the public hearing has been given and the proceedings for the consideration of the levy of the annual assessments within each District have been undertaken in accordance with the 1972 Act; and B. The annual assessments for Fiscal Year 2019/20 proposed to be levied within each District as set forth in the applicable Annual Engineer's Report do not exceed the annual assessments as previously authorized to be levied within such District, and therefore, the proposed levy of assessments for Fiscal Year 2019/20 within such District are not deemed to be "increased" over the maximum authorized annual assessments. SECTION 2. The final assessments and diagrams for the proceedings, as contained in the Annual Engineer's Report for each of the Districts, is hereby approved and confirmed. The assessments for the Districts contained in the Annual Engineer's Reports for Fiscal Year 2019/20 are hereby levied upon the respective lots or parcels in the Districts in the amounts as set forth in the applicable Annual Engineer's Report. Resolution No. 19 -XXX — Page 1 of 2 ATTACHMENT #Age 966 SECTION 3. This City Council hereby orders that the work, as set forth and described in the Resolution of Intention, be done and made. SECTION 4. The above -referenced diagram and assessment shall be filed in the Office of the City Clerk. Said diagram and assessment, and the certified copy thereof, shall be open for public inspection. SECTION 5. The City Clerk is hereby ordered and directed to immediately file a certified copy of the diagram and assessment with the County Auditor. Such filing shall be made no later than the 3rd Monday in August 2019. SECTION 6. After the filing of the diagram and assessment, the County Auditor shall enter on the County assessment roll opposite each lot or parcel of land the amount assessed thereupon, as shown in the assessment. SECTION 7. The assessments shall be collected at the same time and in the same manner as County taxes are collected, and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments. SECTION 8. The assessments as above confirmed and levied for these proceedings will provide revenue and relate to the fiscal year commencing July 1, 2019 and ending June 30, 2020. PASSED, APPROVED, AND ADOPTED this 17' day of July 2019. Resolution No. 19 -XXX — Page 2 of 2 ATTACHMENT #Kge 967 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CONFIRMING THE DIAGRAMS AND THE ASSESSMENTS; APPROVING THE ANNUAL ENGINEER'S REPORTS; AND ORDERING THE LEVY AND COLLECTION OF THE ANNUAL ASSESSMENTS WITHIN STREET LIGHTING MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8 FOR FISCAL YEAR 2019/20 WHEREAS, the City Council of the City of Rancho Cucamonga did on the 19`" day of June, 2019, adopt its Resolution of Intention No. 19-041 (the "Resolution of Intention") pursuant to the Landscaping and Lighting Act of 1972, as amended (the "1972 Act"), declaring its intention to levy and collect assessments within Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8 (each a "District" and collectively the "Districts") for Fiscal Year 2019/20 and giving notice of the time and place for a public hearing by the City Council on the levy of the proposed assessments within the Districts; and WHEREAS, the City Council previously received and preliminarily approved a report of the Assessment Engineer (each an "Annual Engineer's Report" and collectively the "Annual Engineer's Reports") for each District as required pursuant to Article 4 of Chapter 1 of the 1972 Act, Article XIIID of the Constitution of the State of California ("Article XIIID") and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the "Implementation Act") (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the "Assessment Law"); and WHEREAS, notice of such public hearing was duly and legally published in the time, form and manner as required by the Assessment Law, shown by the affidavit of Publication of said Resolution of Intention on file in the Office of the City Clerk; and WHEREAS, said City Council having duly received and considered evidence, oral and documentary, concerning the jurisdiction facts in this proceeding and concerning the necessity for the contemplated work and the benefits to be derived therefrom and said City Council having now acquired jurisdiction to order the proposed work. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, as follows: SECTION 1. This City Council hereby finds and determines that: A. Notice of the public hearing has been given and the proceedings for the consideration of the levy of the annual assessments within each District have been undertaken in accordance with the 1972 Act; and B. The annual assessments for Fiscal Year 2019/20 proposed to be levied within each District as set forth in the applicable Annual Engineer's Report do not exceed the annual assessments as previously authorized to be levied within such District, and therefore, the proposed levy of assessments for Fiscal Year 2019/20 within such District are not deemed to be "increased" over the maximum authorized annual assessments. SECTION 2. The final assessments and diagrams for the proceedings, as contained in the Annual Engineer's Report for each of the Districts, is hereby approved and confirmed. The assessments for the Districts contained in the Annual Engineer's Reports for Fiscal Year 2019/20 are hereby levied upon the respective lots or parcels in the Districts in the amounts as set forth in the applicable Annual Engineer's Report. Resolution No. 19 -XXX — Page 1 of 2 ATTACHMENT #Pge 968 SECTION 3. This City Council hereby orders that the work, as set forth and described in the Resolution of Intention, be done and made. SECTION 4. The above -referenced diagram and assessment shall be filed in the Office of the City Clerk. Said diagram and assessment, and the certified copy thereof, shall be open for public inspection. SECTION 5. The City Clerk is hereby ordered and directed to immediately file a certified copy of the diagram and assessment with the County Auditor. Such filing shall be made no later than the 3rd Monday in August 2019. SECTION 6. After the filing of the diagram and assessment, the County Auditor shall enter on the County assessment roll opposite each lot or parcel of land the amount assessed thereupon, as shown in the assessment. SECTION 7. The assessments shall be collected at the same time and in the same manner as County taxes are collected, and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments. SECTION 8. The assessments as above confirmed and levied for these proceedings will provide revenue and relate to the fiscal year commencing July 1, 2019 and ending June 30, 2020. PASSED, APPROVED, AND ADOPTED this 17' day of July 2019. Resolution No. 19 -XXX — Page 2 of 2 ATTACHMENT #Page 969 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENT; APPROVING THE ANNUAL ENGINEER'S REPORT; AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD - 85 FOR FISCAL YEAR 2019/20 WHEREAS, the City Council of the City of Rancho Cucamonga did on the 19th day of June, 2019, adopt its Resolution of Intention No.19-044 (the "Resolution of Intention") pursuant to the Landscaping and Lighting Act of 1972, as amended (the "1972 Act"), declaring its intention to levy and collect assessments within Park and Recreation Improvement District No. PD -85 (the "District") for Fiscal Year 2019/20 and giving notice of the time and place for a public hearing by the City Council on the levy of the proposed assessments within the Districts; and WHEREAS, the City Council previously received and preliminarily approved a report of the Assessment Engineer as required by the 1972 Act; and WHEREAS, notice of such public hearing was duly and legally published in the time, form and manner as required by law, shown by the affidavit of Publication of said Resolution of Intention on file in the Office of the City Clerk; and WHEREAS, said City Council having duly received and considered evidence, oral and documentary, concerning the jurisdiction facts in this proceeding and concerning the necessity for the contemplated work and the benefits to be derived therefrom, and said City Council having now acquired jurisdiction to order the proposed work. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, as follows: SECTION 1: This City Council hereby finds and determines that notice of the public hearing has been given and the proceedings for the consideration of the levy of the annual assessments within the District have been undertaken in accordance with the 1972 Act. SECTION 2: The final assessments and diagram for the proceedings, as contained in the final Annual Engineer's Report for the District, are hereby approved and confirmed. The assessments for the District contained in the Annual Engineer's Report for Fiscal Year 2019/20 are hereby confirmed and levied upon the respective lots or parcels in the District in the amounts as set forth in applicable Annual Engineer's Report. SECTION 3: This City Council finds and determines that the public interest and convenience requires the levy and collection of assessments within the District for Fiscal Year 2019/20, and said City Council hereby orders that the work, as set forth and described in said Resolution of Intention be done and made. SECTION 4: The above -referenced diagram and assessment shall be filed in the Office of the City Clerk. Said diagram and assessment, and the certified copy thereof, shall be open for public inspection. SECTION 5: The City Clerk is hereby ordered and directed to immediately file a certified copy of the diagram and assessment with the County Auditor. Said filing is to be made no later than the 3rd Monday in August, 2019. Resolution No. 19 -XXX — Page 1 of 2 ATTACHMENT #Rge 970 SECTION 6: After the filing of the diagram and assessment, the County Auditor shall enter on the County assessment roll opposite each lot or parcel of land the amount assessed thereupon, as shown in the assessment. SECTION 7: The assessments shall be collected at the same time and in the same manner as County taxes are collected, and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments. SECTION 8: The assessments as above confirmed and levied for these proceedings will provide revenue and relate to the fiscal year commencing July 1, 2019 and ending June 30, 2020. PASSED, APPROVED, AND ADOPTED this 17I" day of July 2019. Resolution No. 19 -XXX — Page 2 of 2 ATTACHMENT #Rge 971 DATE: July 17, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Ivan Rojer, Fire Chief Tamara L. Layne, Finance Director Michelle Cowles, Management Analyst II SUBJECT: CONSIDERATION TO APPROVE A RESOLUTION ADOPTING THE FIRE DISTRICT GENERAL FUND FINAL BUDGET FOR FISCAL YEAR 2019/20. RECOMMENDATION: Staff recommends the Fire Board approve a Resolution adopting the General Fund Final Budget for FY 2019/20 for $33,238,360 which is a combination of $28,640,860 General Fund operational expenditures, $200 Fire Technology Fee Fund expenditures, and $4,597,300 Capital Reserve expenditures. BACKGROUND: The Health and Safety Code, commencing with Section 13890 et seq, requires that Fire Protection District: 1. adopt a preliminary budget; 2. publish notice regarding a public hearing for final budget adoption; and 3. on or before October 1 st of each year, the Board shall adopt its final budget. ANALYSIS: In compliance with the above requirements, the Fire District Board of Directors has: 1. conducted a public budget workshop on June 6, 2019, and adopted the preliminary budget on June 27, 2019; 2. published on two (2) occasions in the Inland Valley Daily Bulletin notices regarding the public hearing for consideration of final budget adoption; and 3. submitted a proposed resolution adopting the General Fund Final Budget during the Board meeting scheduled for July 17, 2019. The preliminary budget has been available for public inspection in accordance with the Health and Safety Code. FISCAL IMPACT: PUBLIC SAFETY The actions taken by the Fire Board will establish the Rancho Cucamonga Fire Protection District's final spending plan for Fiscal Year 2019/20. Page 972 COUNCIL GOAL(S) ADDRESSED: Delivery of vital fire and life safety services to residents, visitors, and businesses through an innovative combination of risk reduction and emergency response programs. ATTACHMENTS: Description ATTACHMENT 1 - Resolution Page 973 ATTACHMENT 1 RESOLUTION NO. FD 19 -XXX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING A FINAL BUDGET FOR THE FISCAL YEAR JULY 1, 2019 THROUGH JUNE 30, 2020 WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District adopted its General Fund Preliminary Budget on June 27, 2019, and made said preliminary budget available for inspection by interested taxpayers; and WHEREAS, the Board of Directors noticed a time and place for a public hearing regarding the preliminary budget; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District conducted said hearing in accordance with requirements set forth in the Health and Safety Code of the State of California. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Rancho Cucamonga Fire Protection District does hereby adopt the General Fund Final Budget for the District for Fiscal Year 2019/20 in the amount of $33,238,360, which is a combination of $28,640,860 General Fund operational expenditures, $200 Fire Technology Fee Fund expenditures, and $4,597,300 Fire Protection Capital Fund expenditures. The General Fund Final Budget is on file in the office of the Finance Director. PASSED, APPROVED, and ADOPTED this 17th day of July 2019. Page 974 DATE: TO: FROM: INITIATED BY: SUBJECT July 17, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Justine Garcia, Management Analyst II Deborah Allen, Management Aide INTRODUCING THE LEED FOR CITIES AND COMMUNITIES NATIONAL COHORT. RECOMMENDATION: Staff recommends the City Council receive and file the information regarding the participation in the LEED for Cities and Communities program. =o 4 Kel ZT61L11 I The City applied for and received a LEED (Leadership in Energy and Environmental Design) for Cities and Communities technical assistance grant from the United States Green Building Council (USGBC) to be part of a national cohort for sustainability efforts. The LEED for Cities program is the leading global rating system and certification program for evaluating the sustainability and quality of life in a city or community. There is a total of fifteen cities in the national cohort including several well-known cities such as Baltimore, MD, Cincinnati, OH, Las Vegas, NV and Miami, FL., among others. The City of Rancho Cucamonga is honored to be part of this national effort and was the only city in California to be selected. In 2008, the City Council launched the Healthy RC Initiative, a comprehensive effort to promote a healthy and sustainable lifestyle. Through its three pillars, Healthy Mind, Body, and Earth, Healthy RC makes the link that environmental sustainability and quality of life are interconnected. The Healthy Earth component strives towards a cleaner, greener Rancho Cucamonga by adopting polices and programs and implementing strategies that advance sustainability. Since the launch of Healthy RC, the City has proactively and strategically implemented initiatives that advance the community and city operations towards environmental sustainability. In May 2010, the City Council adopted Rancho Cucamonga's most recent General Plan, which emphasizes a healthy and sustainable community through land use policies and community design. Building upon these efforts, a Sustainable Community Action Plan adopted April 2017, serves as the roadmap for advancing environmental sustainability in Rancho Cucamonga. ANALYSIS: The LEED for Cities program is a comprehensive approach for evaluating the sustainability and quality of life in our community. At its core, LEED for Cities is a data and performance -driven approach that includes a formal certification process. It will serve as a catalyst and prioritization strategy for the City's environmental sustainability programs and policies identified in the 2017 Sustainable Community Action Plan. The technical assistance provided to the City through this grant will enable Rancho Cucamonga to achieve one of the four levels (Certified, Silver, Gold, and Platinum) of certification. Page 975 The LEED for Cities program will aid in identifying accomplishments, strategies, and goals in the following key categories: Integrative Process, Natural Systems and Ecology, Transportation and Land Use, Water Efficiency, Energy and GHG Emissions, Materials and Resources, Innovation, Regional Priority, and Quality of Life. These efforts will require a multi -stakeholder approach and will result in a transformative tool toward a more sustainable, equitable and resilient Rancho Cucamonga. It will also enable us to be easily compared to other communities around the country and world thus serving as a model strategy that is both globally applicable and locally relevant. Although Rancho Cucamonga will not receive direct monetary compensation, the grant award package is valued at $25,000 and includes: • One annual USGBC Silver membership; • LEED for Cities and Communities registration and certification; • Access to the Arc reporting platform to encourage city/count continuous improvement and ability to explore opportunities for managed/owned affordable housing units; • A two-day, in-person orientation workshop with other selected communities for two local government officials/staff; • One registration to attend the Greenbuild Conference and Expo and the Communities and Affordable Homes Summit in Atlanta in November 2019; and • Access to online education resources, USGBC technical assistance and monthly conference calls. The LEED for Cities and Communities certification will be completed in close alignment with current City plans including the Sustainable Community Action Plan, 2010 General Plan, Economic Development Strategic Plan, Healthy RC Strategic Plan, Bicycle Master Plan as well as regional plans including Southern California Associated Governments (SCAG) Regional Transportation Plan/Sustainable Communities Strategy. It also builds on the City's multi-year partnership with San Bernardino Council of Governments (SBCOG) to develop a Greenhouse Gas (GHG) Inventory, Forecast, and GHG Reduction Plan. The program will allow Rancho Cucamonga to achieve initial LEED for Cities certification by the end of the calendar year and will provide feedback as to how to achieve the next certification level in five years. Information gathered throughout this process will be used to guide planning processes for the next General Plan update and will assist with agency performance management goals by using data to help understand how to improve upon existing efforts both internally and externally. The data will also be used to publicly tell the story of how Rancho Cucamonga is creating a more economically vibrant, healthy and equitable place to live, work and play, through the lens of sustainability. FISCAL IMPACT: The program was developed through a $25,000 grant from the USGBC. Fiscal impacts of implementing individual actions identified will be assessed during the planning phase. COUNCIL GOAL(S) ADDRESSED: Certification in the LEED for Cities program reinforces the City's status as a leader in environmental sustainability at a national and global level, enhancing the City's status as a premier community. The certification level achieved and future goals provides a vision and roadmap for the future of sustainability in Rancho Cucamonga inline with the City's Mid and Long Range Planning goal. Page 976 .arid a top, I 1 ■5 I'. l ir' •:., '' __'ter:.+`5�: , �---�"+.� �,�, � 'Cit of Rancho Cucamonga i.kA Wit` * ! � �;' �'i . � � •u•i `O C9 Z VT T� CiSG13 is LEED for Cities and Communities? LEED for Cities and CommUnitieS iS the leading globs) 1 LI1 1 0 J,J I 1 1 1,%A certification program for evaluating the sustainability and quality of life in a city or community. It takes a multi -stakeholder approach and serves as a catalyst and transformative tool toward more sustainable, equitable and resilient communities around the world. What are the benefits of ,L a'9 �• pa rtici patio n? y r. _. �. _ a■ ai is �i a� n uars ■{ u {t ■{ x{ L� u u ■{ 1R - 4 �.9 [■ a Lt • Demonstrate sustainability leadership 4 _ I ILLI:L GL l55N • Benchmark performance against globally recognized standards Improve the quality of life and standard of living for community members '� ~ '" ° Tn Receive national and global recognition • Connect and learn with peer cities and communities around the world • Develop a culture of data-driven- performance management and decision making eights iati Or Cc Baltimore Greensboro Orlando & Miami Pueblo County, CO Rancho Cucamonga, CA Royal Oak, MI Santa Fe, NM Shaker Heights, OH Albuquerque, NM Greensboro, NC Baltimore, MD Las Vegas, NV Birmingham, AL i Miami, FL Bloomington, IN Orange County, NY j Cincinnati, OH Orlando, FL fs Pueblo County, CO Rancho Cucamonga, CA Royal Oak, MI Santa Fe, NM Shaker Heights, OH Integrative Process Natural Systems & Ecology Transportation & Land Use Water Efficiency Energy & GHG Emissions Materials & Resources Quality of Life Innovation Regional Priority Submit for Certification 40+ CERTIFIED 50+ SILVER �ba�4G� � �MViR°N 3. 4 t w LEED IL I y GOLb 60+ GOLD 80+ PLATINUM More than 90 global cities and communities are certified Representing nearly 50 million people HOTS 'I 40 OF DATE: July 17, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Matt Burris, Deputy City Manager Elisa Cox, Deputy City Manager/Interim Planning Director Mike Smith, Principal Planner SUBJECT: OVERVIEW AND DISCUSSION OF THE DRAFT ENVIRONMENTAL IMPACT REPORT FOR THE WEST VALLEY CONNECTOR PROJECT. RECOMMENDATION: Staff recommends that the City Council receive Staff's report and provide comments on the Draft Environmental Impact Report (DEIR) for the West Valley Connector Project. BACKGROUND: In 2004, the San Bernardino County Transportation Authority (SBCTA), in coordination with Omnitrans, undertook a system -wide transit corridor within its service area that have the potential for major fixed - route transit investments. The study determined that the existing local bus routes are insufficient to meet the needs of riders making medium to long-distance trips. Adding faster, more frequent Bus Rapid Transit (BRT) service along select corridors is intended to better serve transit to the marketplace. SBCTA has completed a Draft Environmental Impact Report (EIR) for the West Valley Connector (WVC) Project ("the project"). The project proposes to construct a 35 -mile long bus rapid transit (BRT) corridor. This corridor would connect the cities of Pomona, Montclair, Ontario, Rancho Cucamonga, and Fontana. It would include up to 60 station platforms at 33 locations and major street intersections, and associated improvements. According to the notice provided by SBCTA, the proposed project would be constructed in two phases. The first phase would be from the Pomona Regional Transit Center to Victoria Gardens in Rancho Cucamonga. The second phase would be from Ontario International Airport to Kaiser Permanente Medical Center in Fontana. The first phase is scheduled for operation in late 2023 while construction of the second phase is scheduled to occur after the completion of Phase 1 when funding is available. One of the project alternatives also contemplates an approximately 3.5 miles of exclusive BRT lanes. The BRT system would be operated by Omnitrans. On June 24, 2019, the City received a Notice of Availability of the Draft Environmental Impact Report (DEIR) for the project. The public review period for the DEIR began on June 24, 2019 and will end on August 8, 2019. In addition to the public review period, there will be series of public meetings. One of these meetings will be held in the City of Rancho Cucamonga at Central Park (Etiwanda Room) on August 1, 2019. Page 977 ANALYSIS: Staff is currently reviewing the DER and will be preparing comments, and suggest corrections/edits, on the various environmental topics within the document, as necessary. At the meeting, staff will present an overview of the West Valley Connector project and the DER. At the conclusion of the presentation, staff requests that the City Council discuss the project and provide comments and input, if any, on the DER. Comments provided by the Council will be incorporated with Staff's comments and forwarded to the SBCTA by August 8, 2019. FISCAL IMPACT: None COUNCIL GOAL(S) ADDRESSED: None ATTACHMENTS: Description Attachment 1 - EIR Notice of Availability Page 978 Son Bernardino County Transportation Authority June 24, 2019 ?,My ID VLSIOI' ENG1 Responsible Agencies, Review Agencies, Trustee Agencies, Property Owners, Stakeholders and Individuals interested in the West Valley Connector Project 10,k OmniTrans Connecting Our Community. Notice of Availability Draft Environmental Impact Report (EIR)/Environmental Assessment (EA) and Public Meeting for the West Valley Connector Project The San Bernardino County Transportation Authority (SBCTA) and the Federal Transit Administration ( FTA), in coordination with Omnitrans, have completed a Draft Environmental Impact Report (EIR); Environmental Assessment (EA) for the West Valley Connector (WVC) Project. The project proposes to construct a 35 -mile - long bus rapid transit (BRT) corridor that would connect the cities of Pomona, Montclair, Ontario, Rancho Cucamonga, and Fontana. It would include up to 60 station platforms at 33 locationsimajor intersections and associated improvements. A new operation and maintenance (O&M) facility for light maintenance activities would be constructed. Page 979 The proposed project would be constructed in two phases, including Phase I Milliken AIignment, from the Pomona Regional Transit Center to Victoria Gardens in Rancho Cucamonga and Phase II Haven Alignment, from Ontario International Airport to Kaiser Permanente Medical Center in Fontana. Phase I is scheduled for operation in late 2023. Construction of Phase [[:`Haven Alignment is scheduled to occur after the completion of Phase I when funding is available. One of the project alternatives also contemplates an approximately 3.5 miles of exclusive BRT lanes. Transit Signal Priority (TSP) and other transportation systems management improvements, such as queue jump lanes, would be included. The BRT system will be operated by Omnitrans. The Draft EIR/EA is being circulated for public review beginning June 24, 2019 and ending August 8, 2019. It can be downloaded at the SBCTA website: http: /www.gosbeta.com 'sbcta/plans-projects: projects-rail- WestValley,Connectorhtml. The document can also be viewed at the following locations: • Fontana Lewis Library, 8437 Sierra Avenue, Fontana, CA 92335 • Ovitt Family Community Library, 215 E. C Street, Ontario, CA 91764 • Pomona Public Library, 625 S. Garey Avenue, Pomona, CA 91766 • Law Library for San Bernardino County, 8409 Utica Avenue, Rancho Cucamonga, CA 91730 • Rancho Cucamonga Public Library, 12505 Cultural Center Drive, Rancho Cucamonga, CA 91739 Four public meetings will be held at the following dates, times, and locations to inform the public of the proposed project and encourage public input. Date Time Location Address July 17, 2019 6-8pm City of Fontana -- Flex Conference 8353 Sierra Ave Room, City Hall Fontana, CA 92335 July 18, 2019 6-8pm City of Ontario Senior Center 225 East B Street, MPR Ontario, CA 91764 July 31, 2019 6-8pm City of Pomona 505 Garey Avenue, Pomona, CA City Council Chambers 91766 August 1, 2019 6-8pm City of Rancho Cucamonga 11200 Base Line Road Central Park Etiwanda Room Rancho Cucamonga, CA 91730 The meeting will be an open house format with various exhibits and a brief presentation explaining details of the project. Following the presentation, attendees will be encouraged to review the exhibits and consult with members from FTA, SBCTA, Omnitrans, and the consultant team. The Draft EIR/EA examines the potential impacts resulting from the proposed project, and the public is encouraged to review the project to clarify any potential questions. Comments on the Draft EIR/EA must be submitted by August 8, 2019 to: Tim Watkins, Chief of Legislative and Public Affairs San Bernardino County Transportation Authority 1170 West Third Street, 21 Floor San Bernardino, CA 92410 Tel: (909) 884-8276 x 139 Email: info@gosbcta.com Candice Hughes, Environmental Protection Specialist Federal Transit Administration, Region 9 Los Angeles Metropolitan Office 888 South Figueroa, Suite 1050 Los Angeles, CA 90017-5467: Tel: (213) 629-8613 Email: candice.hughes-u,dot.gov Additional Information. For additional information or to request the document in alternative formats, please contact Tim Watkins or Candice Hughes as listed above. 1170 W. 3rd Street, 2nd Floor goSBCTA.com 808.884.8276 Phone San Boma rdIno, CA 92410-1715 PLAN. BUILD. MOVE 908.885."07 Fax Page 980 City Council July 17, 2019 THE WEST VALLEY CONNECTOR PROJECT OVERVIEW AND DISCUSSION OF THE DRAFT ENVIRONMENTAL IMPACT REPORT (DEIR) . 5 # Ranaho Cucamonga : Fpni�n Y7TMv r. Pomona o' MontcWalr Ontario .:f - 3.-+rail r . .. .. .. . ■ ■ ■ �, a.� ■ r ■ Y r r . . PI}ase �da�.kcx Alig a ei n Q BRT $ksiWH3 ® ORT Sumon of Mebdlnk Station - AL - Phase 21 43wen 4ignner.1 ■� County Bounce Fy Vwlest Valley Connector Pi-oJ'ect Mif6 o 1.75 3.5 7 Proj-ect ti idoity � V L Dau sndrc ParocrR Mop CiaaWflrc 9MUMis 1:N6, no V IN P V . 1�f 4p. 11 -'9 lum CITY- F 4INGH0. f. GA Ad -t.JPL r yyJ AM. ILM at w pA� _��, � � � e � ��.,Irs' � �'" � � OM1. y d 7- 4W MINI mm ! . -' 2 - .0. ; CITY OF RANCHO CUCAMONGA H111d Allorffizv" A BaPM AtwFqabyeB Piropffed BRT Stakes L "ipps Rguw0wechood willEen AllonmEnt SIA liken AlonrTieflt 61w-kiripinu Silions -1. mi11913GLIF111 Airmwz P •4 7 4, W wqnAlgjmqn4 0 —l-WanAlig—mrl (DolhftAulL@leraiyJsGWhtUDnd f. Atong Hadm Ndlo-Funning SlAlons Along HDA ERVII C,. J City Boundary i;AkE(naN'q A C1 flq? Ge n te r-Runn i rig St abon s 1i E r Along Holl Bb?d lAtunalwo B Only: �AO - Victoria G X, E lam 40 1wr -j 11M 11 r I wing 'n Al dr Y. J2, . , ..- - I I Roil& Haven City Market 7 4� CITY OF RANCHO CUCAMONGA _ �r �$ '.. SkwP•t • (� ° f CL �r Aug HO Blvd 0 wtw-Aunr�nq Stnom X - ryh Elm low � 'sly c Iwo �� w _ r.•:_en .. i all N1 Ki . � �_ ��• -Es�. �'- i . 4 .�. � � - _ _Timm • IF y � `- � r � � �A f`d' P • ��' :•::'. CITY OF RANCHO CUCAMONGA • - '� "Ft r HO OuLikovard A Yards r" Boundary 02 IL IL 4. RMC y . 5• y � k, cacu ' RAMCHn k `� y• r r t.°� a IiCAMITNC d Yom. TY ' •' }"rte i .._-- - — - - � - W � N. 3f � � � � �• _ _ -. • '4` � - � � ,�. 4 - Mils Cir wv r -wy— 1WR I �► WE MW :!::!. CITY OF RANCHO CUCAMONGA Conclusion Staff recommends that the City Council provide comments on the Draft Environmental Impact Report for the West Valley Connector Project.