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Home My WebLink About2012/06/21 - Minutes - Special June 21, 2012 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, CITY COUNCIL SPECIAL MEETING MINUTES A special meeting of the Rancho Cucamonga Fire Protection District and City Council convened in the Council Chambers of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. President/Mayor L. Dennis Michael called the meeting to order at 5:00 p.m. Present were Board Members/Council Members: Bill Alexander, Chuck Buquet, Diane Williams; Vice President/Mayor Pro Tem Sam Spagnolo and President/Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Linda Daniels, Assistant City Manager; Lori Sassoon, Deputy City Manager; Bill Wittkopf, Public Works Services Director; Chris Paxton, Human Resources Director; Robert Karatsu, Library Director; Veronica Fletcher, Animal Care and Services Director; Nettie Nielsen, Community Services Director; Fire Chief Mike Bell; Jim Frost, City Treasurer; Debra McNay, Records Manager/Assistant City Clerk and Adrian Garcia, Assistant City Clerk. B. PUBLIC COMMUNICATIONS B1. Jerie Lee referenced the proposal to promote the three Fire Investigator(s) to Captain Specialist(s) while other employees are being laid off. She noted that all other Departments are doing without and wondered what the Fire Department was sacrificing. She requested reconsideration of this matter. CONSENT CALENDARS: The follow/ng Consent Calendar items are expected to be routine and note-controversial. They will be acted upon by the Fire BoardlCouncil at one time without discussion. Any item may be removed by a Fire BoardlCouncil Member for'discussion. rF"� C. CONSENT CALENDAR- FIRE PROTECTION DISTRICT C1. Approval of the following to be in compliance with Governmental Accounting Standards Board (GASB) Statement No. 54: 1) Updated fund balance policy and 2) a Resolution committing to the level of fiscal reserves for the Rancho Cucamonga Fire Protection District. RESOLUTION NO. FD 12-030 RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA COMMITTING TO THE LEVEL OF FISCAL RESERVES FOR RANCHO CUCAMONGA FIRE PROTECTION DISTRICT C2. Approval of a resolution adopting Fiscal Year 2012/2013 Salary Schedules for Fire District Job Classifications. Fire Protection District and City Council Minutes Special Meeting -June 21, 2012 - Page 1 of 6 RESOLUTION NO. FD 12-031 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE SALARY SCHEDULES FOR FISCAL YEAR 2012/2013 C3. Approval of a resolution reducing Board Member stipends for monthly meetings. RESOLUTION NO. FD 12-040 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA REDUCING BOARD MEMBER STIPENDS C4. Consideration of adoption of Fiscal Year 2012/2013 General Fund's Article XIIIB Appropriations Limit. RESOLUTION NO. FD 12-041 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ADOPTING A GENERAL FUND APPROPRIATIONS LIMIT FOR FISCAL YEAR 2012/13 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION C5. Approval of corrections to amended Fiscal Year 2011/2012 Appropriations. C6. Consideration of adoption of a Resolution approving an amended Appropriations Limit in the amount of$2,488,710 for Fiscal Year 2011/12 in Community Facilities District No. 88- 1. RESOLUTION NO. FD 12-034 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ADOPTING AN AMENDED APPROPRIATIONS LIMIT FOR COMMUNITY FACILITIES DISTRICT NO. 88-1 FOR FISCAL YEAR 2011/12 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION C7. Approve and authorize the execution of a Promissory Note between the City and the District to provide funding for the prepayment of the District's side fund liability with CALPERS. Board Member Alexander referenced Item C4 (Consideration of adoption of Fiscal Year 2012/2013 General Fund's Article XIIIB Appropriations Limit) and noted that his concerns related to fiscal responsibility. He noted that every Department does extra work without being compensated, indicated that the Captain Specialists will not be supervising anyone, and indicated that now is not the right time to be promoting employees. Board Member Alexander noted that the proposed changes can be accomplished without promoting anyone. MOTION: Moved by Spagnolo, seconded by Williams, to approve the staff recommendations in the staff reports. Motion carried 4-1, Board Member Alexander voted no. Fire Protection District and City Council Minutes Special Meeting -June 21, 2012 - Page 2 of 6 rFF�' D. CONSENT CALENDAR- CITY COUNCIL' D1. Approval of the following to be in compliance with Governmental Accounting Standards Board (GASB) Statement No. 54: 1) Updated fund balance policy and 2) a Resolution committing to the level of fiscal reserves for the City of Rancho Cucamonga. RESOLUTION NO. 12-103 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA COMMITTING TO THE LEVEL OF FISCAL RESERVES FOR THE CITY OF RANCHO CUCAMONGA D2. Approval of a resolution adopting Fiscal Year 2012/2013 salary schedules for City job classifications. RESOLUTION NO. 12-104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE SALARY SCHEDULES FOR FISCAL YEAR 2012/2013, INCLUDING CITY COUNCIL BENEFITS D3. Approval of corrections to amended Fiscal Year 2011/2012 Appropriations. D4. Approve and authorize the execution of a Promissory Note between the City and the District to provide funding for the prepayment of the District's side fund liability with CALPERS. D5. Approval of Capital Improvement Program (CIP)for Fiscal Year 2012/2013. MOTION: Moved by Spagnolo, seconded by Williams, to approve the staff recommendations in the staff reports. Motion carried 5-0. E. CITY MANAGERS STAFF REPORTS FIRE PROTECTION DISTRICT The following items have no legal publication or posting requirements. E1. Consideration to adopt the Rancho Cucamonga Fire Protection District General Fund preliminary budget in the amount of$24,203,610 and appropriations limit in the amount of $29,920,117 for Fiscal Year 2012/2013 and set final approval of final budget for July 18, 2012. RESOLUTION NO. FD 12-035 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ADOPTING A GENERAL FUND APPROPRIATIONS LIMIT FOR FISCAL YEAR 2012/2013 PURSUANT TO ARTICLE X11113 OF THE CALIFORNIA CONSTITUTION City Manager John Gillison presented the staff report. Fire Protection District and City Council Minutes Special Meeting -June 21, 2012 - Page 3 of 6 In response to Board Member Buquet, the Fire Chief clarified the impact of the proposed promotions and indicated that the cost would be $5,300 per year per person. The Fire Chief noted that the intent was to provide greater service to the public and expected a savings of $78,000 by releasing a fire truck to be available for other calls. Board Member Alexander noted that these savings can be realized without the expense of promoting three positions. He mentioned the State budget trailer bill which was jeopardizing pass through agreements through out the State, noting that now is not the time to incur additional personnel costs. In response, Chairman Michael noted that the District was notified today that the State budget trailer bill has been abandoned. Discussion was held, with the Fire Chief reporting that the intent was to enhance the level of service to the community. Chairman Michael concurred, stating that the Fire Protection District's budget is separate from the City budget. He noted that the employees will be required to pass the testing requirement and spoke about the need to free up fire engines to respond to other emergencies. Chairman Michael noted that if the State budget trailer bill affecting pass through agreements is adopted, the Agency will need to revisit this budget. MOTION: Moved by Williams, seconded by Spagnolo, to approve the preliminary budget and adopt Resolution FD 12-035. Motion carried 4-1, Board Member Alexander voted no. E2. Consideration of approval of Resolutions adopting a budget in the amount of $6,520,070 and approving the appropriations limit in the amount of $11,397,429 for Fiscal Year 2012/13 in Communities Facilities District( (CFD) No. 85-1. RESOLUTION NO. FD 12-036 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, APPROVING AND ADOPTING A BUDGET FOR MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 85-1 FOR FISCAL YEAR 2012/13 RESOLUTION NO. FD 12-037 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ADOPTING AN APPROPRIATIONS LIMIT FOR MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 85-1 FOR FISCAL YEAR 2012/13 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION City Manager John Gillison presented the staff report. MOTION: Moved by Spagnolo, seconded by Alexander, to adopt Resolution Nos. FD 12-036 and 12-037. Motion carried 5-0. E3. Consideration of adoption of Resolutions adopting a budget in the amount of $1,850,090 and approving the Appropriations Limit in the amount of $2,671,439 for Fiscal Year 2012/13 in Community Facilities District(CFD) No. 88-1. RESOLUTION NO. FD 12-038 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, APPROVING AND ADOPTING A BUDGET FOR COMMUNITY FACILITIES DISTRICT NO. 88-1 FOR FISCAL YEAR 2012/13 Fire Protection District and City Council Minutes Special Meeting -June 21, 2012 - Page 4 of 6 RESOLUTION NO. FD 12-039 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ADOPTING AN APPROPRIATIONS LIMIT FOR COMMUNITY FACILITIES DISTRICT NO. 88-1 FOR FISCAL YEAR 2012/13 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION City Manager John Gillison presented the staff report. MOTION: Moved by Alexander, seconded by Buquet, to adopt Resolution Nos. FD 12-038 and 12-039. Motion carried 5-0. F. CITY TANAGER'S STAFF REPORTS CITY COUNCIL' The following items have no legal publication or posting requirements. F1. Consideration of adoption of Fiscal Year 2012/2013 budget and Article XIIIB Appropriations Limit. RESOLUTION NO. 12-106 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE CITY'S FISCAL YEAR 2012/2013 BUDGET RESOLUTION NO. 12-107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING AN APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA STATE CONSTITUTION FOR FISCAL YEAR 2012/2013 City Manager John Gillison presented the staff report. Council Member Buquet noted the challenge of eliminating 4.2 million dollars from the City's budget due to the loss of Redevelopment. There was no use of reserves and the positions and services that were affected were Redeveloped related. Mayor Michael indicated that the City Council held two workshops to consider these budgets with this final meeting tonight to adopt them. He spoke about the importance of adopting a balanced budget and noted that this has been very challenging for the City Council and staff. Mayor Michael indicated that the City did not take the easy way out and use up 4.2 million dollars from the reserves. He commended the City Council members, the employees and the public for working together to achieve this goal. MOTION: Moved by Buquet, seconded by Williams, to adopt Resolution Nos. 12-106 and 12-107. Motion carried 5-0. Fire Protection District and City Council Minutes Special Meeting -June 21, 2012 - Page 5 of 6 a. ADJOURNMENT Mayor Michael adjourned the meeting at 5:35 p.m. Respectfully submitted, Debra L. McNay, MMC Assistant City Clerk/Records Manager Approved: Fire Protection District and City Council Minutes Special Meeting -June 21, 2012 - Page 6 of 6