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HomeMy WebLinkAbout2019/04/24 - Minutes - Cummunity and Arts FoundationAPRIL 24, 2019 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES April 24, 2019 | Community and Arts Foundation Regular Meeting | City of Rancho Cucamonga Page 1 of 3 A. 5:39 P.M. – CALL TO ORDER The regular meeting of the Rancho Cucamonga Community & Arts Foundation was held on Wednesday, April 24, 2019 in the Tri-Communities Room at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:39 p.m. by Chair Chen. The Pledge of Allegiance was led by Chair Tina Chen. Present were Board Members: Chair Tina Chen, Secretary/Treasurer Jim Harrington, Al Arguello, Nick Baker, Linda Bryan, Fatima Corbett, Paula Pachon, Mark Rivera and Bryan Snyder (arrived 5:55 p.m.) Absent: Rosemarie Brown. Also present were: Jennifer Hunt Gracia, Community Services Director; Susan Sluka-Kelly, Executive Director; Peggy Magee, Cultural Center Manager; Darci Vogel, Management Analyst II (left at 6:15 p.m.) Valerie Smith, Executive Assistant. ANNOUNCEMENTS/PRESENTATIONS Nancy Speaker thanked the Board for their support of the Associated Artists of the Inland Empire. She showed a video highlighting the previous exhibit that was held at the Cultural Center. Community Services Director Gracia presented the Department’s new Management Analyst II, Darci Vogel. COMMUNICATIONS FROM THE PUBLIC None. CONSENT CALENDAR D1. Approval of the Minutes of the Regular Community & Arts Foundation Meeting held February 27, 2019. D2. Treasurer’s Reconciliation Summary Reports for the LAIF and PAL Accounts for February and March 2019. Member Arguello inquired about the taxes not being included on the agenda for discussion. Executive Director Sluka-Kelly stated that Member Brown was discussing the taxes with LSL to resolve concerns that were identified at the previous board meeting. APRIL 24, 2019 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES April 24, 2019 | Community and Arts Foundation Regular Meeting | City of Rancho Cucamonga Page 2 of 3 MOTION: Moved by Member Bryan, seconded by Secretary/Treasurer Harrington, to approve the Consent Calendar as submitted. Motion carried: 9-0-1 (Absent: Brown). STAFF REPORTS E1. . Cultural Center Manager Magee invited the board to Emperors Nightingale. She presented the 19/20 season. She outlined the performances. She also listed the possible programs for the Foundation to sponsor. The new caterer, Premier will be loading in and preparing to take over. The Foundation members provided recommendations on the dates and times for The World Music Series. The members were also provided an estimated timeline for the courtyard remodel at the Cultural Center. No further discussion was held. E2. City Update provided by Community Services Director. (Verbal Update) Director Gracia presented a document that provided a side by side of the Memorandum of Understanding (MOU) that has the City and the proposal that Susan provided for consideration. The Foundation will hold a special meeting to discuss the MOU. No further discussion was held. FOUNDATION BUSINESS F1. Executive Director Report. Susan presented the Executive Director’s update. She shared that there was a low number of applications that were received for the scholarships. Member Baker suggested extending the deadline and additional ten days, so the new deadline would be May 6th at 5:00 p.m. The Foundation was also informed that the 1023 was received and will assist in preparation for the transition. No further discussion was held. F2. Executive Director’s Staff Report – Discussion of Potential Space Opportunity of RCCAAF at Terra Vista. Executive Director Sluka-Kelly presented a proposal for an office and art space for the Foundation. The space opportunity is being provided by Mr. Lewis at Terra Vista. It would be an opportunity for the Foundation to generate revenue as it would allow for various programs and rentals. She noted that the space needs a lot of work and they would be starting from scratch. She stated the building would need to be under construction for a few months. Member Arguello expressed that the proposal was a good idea. Secretary/Treasurer Harrington thinks it is a good way to meet the Foundation’s mission. Member Bryan asked about who would be staffing the facility. Executive Director Sluka-Kelly said they would need staff, but the space would not be heavily programmed. Equipment needs are to be considered perhaps through partnerships and fundraising. An initial quote of 45K-50K was received from the retail center’s contractor. The Board recognized that it will not be a walk-up place but were enthusiastic about the idea. No further discussion was held. APRIL 24, 2019 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES April 24, 2019 | Community and Arts Foundation Regular Meeting | City of Rancho Cucamonga Page 3 of 3 F3. Ongoing Discussion on Reorganization Plans. •Review Topics for Discussion and Revision •Discuss/Set Meeting Date for Board Workshop The Board discussed setting an extra meeting in May to discuss the items that are still pending for the transition such as the revision of the by-laws. The Board determined that a special meeting would be held on May 13th at 5:00 p.m. at Chair Chen’s office. The notice of the meeting will be posted at City Hall and at Chair Chen’s office. No further discussion was held. G1. Executive Finance Committee. Chair Chen reiterated the previous comments of the reorganization plan. The Committee was provided the proposal for the Terra Vista space. No further discussion was held. G2. Fundraising Committees. Secretary/Treasurer Harrington shared that Quakes Night will be held on Sept. 2nd at 2:00 p.m. No further discussion was held. The following items were identified for the next meeting on June 26, 2019: Officers, scholarship recipients; Artist Association proposal; budget. T he meeting adjourned at 7:34 p.m. Respectfully submitted, COMMITTEE REPORTS IDENTIFICATION OF ITEMS FOR NEXT MEETING ADJOURNMENT /s/ Valerie Smith Valerie Smith Executive Assistant City of Rancho Cucamonga Approved: June 26, 2019