Loading...
HomeMy WebLinkAbout2019/02/27 - Minutes - Community and Arts FoundationFEBRUARY 27, 2019 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES February 27, 2019 | Community and Arts Foundation Regular Meeting | City of Rancho Cucamonga Page 1 of 4 A. 5:28 P.M. – CALL TO ORDER The regular meeting of the Rancho Cucamonga Community & Arts Foundation was held on Wednesday, February 27, 2019 in the Tri-Communities Room at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:28 p.m. by Chair Chen. The Pledge of Allegiance was led by Chair Tina Chen. Present were Board Members: Chair Tina Chen, Secretary/Treasurer Jim Harrington, Al Arguello, Nick Baker, Rosemarie Brown, Linda Bryan, Fatima Corbett, and Paula Pachon, Absent: Mark Rivera and Bryan Snyder. Also present were: Jennifer Hunt Gracia, Community Services Director; Susan Sluka-Kelly, Executive Director; Peggy Magee, Cultural Arts Manager; Valerie Smith, Executive Assistant. ANNOUNCEMENTS/PRESENTATIONS Member Baker presented an update on the Kenny Cetera concert and provided numbers on the cost of putting the event together. He credited Nancy for selling many tickets which contributed to the success of the event. He presented a check to the Foundation and shared that he is planning a Roy Orbison tribute on November 24th that will be included in the brochure. COMMUNICATIONS FROM THE PUBLIC None. CONSENT CALENDAR D1. Approval of the Minutes of the Regular Community & Arts Foundation Meeting held November 28, 2018. D2. Treasurer’s Reconciliation Summary Reports for the LAIF and PAL Accounts for November –December 2018 and January 2019. Member Pachon requested an update on the Kaiser sponsorship that Healthy RC applied for using the Foundation’s non-profit status. The Foundation was informed that no updates were available at that time. FEBRUARY 27, 2019 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES February 27, 2019 | Community and Arts Foundation Regular Meeting | City of Rancho Cucamonga Page 2 of 4 MOTION: Moved by Secretary/Treasurer Jim Harrington, seconded by Member Baker, to approve the Consent Calendar as submitted. Motion carried: 8-0-2 (Absent: Rivera and Snyder). STAFF REPORTS E1. Programming Update provided by Cultural Center Manager. (Verbal Update) Cultural Center Manager Magee provided a one page with pictures of the Hunchback play and shared with the Foundation the great review that it received from everyone in attendance. Member Pachon shared that the school choir added a great sense of community. Manager Magee also shared the excitement over Fritz Coleman’s performance. She indicated that she will give an update of the next season at the following board meeting. Member Pachon thanked Member Arguello for his support of Hunchback and for including the board at the Bank of America event. Manager Magee provided her vision for World Music and suggested a new date that would not be as hot as past years and new programming to engage the community. The Board expressed their fondness of World Music but agreed that it is very hot and a different date may be better. No further discussion was held. E2. City Update provided by Community Services Director. (Verbal Update) Director Gracia provided an update on Catherine’s promotion to full time status in the Finance Department. She will continue to provide support to the Foundation. She mentioned the execution of the contract with Premier and the transition that will occur over the next several weeks. Member Pachon inquired about how the new caterer would help with Bunco. Director Gracia stated that Manager Magee and Executive Director Sluka-Kelly would coordinate the details. She also informed the Foundation members that the Investment meeting with Finance and the Foundation’s representatives will happen on Tuesday, March 5th. This meeting will assist in the transition from the City processing the banking to the Foundation. Chair Chen stated that the Investment policy may need to be updated. No further discussion was held. FOUNDATION BUSINESS F1. Executive Director Report. Executive Director Sluka-Kelly provided her report. The Board stated that they need more social media presence. They also inquired about the Spotlight Donor agreements and whether they went to Council or if they are missing. Member Pachon expressed her concern over taking down Charter’s plaque on the Library. The Board discussed the need to review the agreements for the donors before removing anything. No further discussion was held. F2. Consideration to Review and Approve the Submittal of the 2018 Taxes. Member Brown stated that the taxes are showing an expense and she does not agree. She stated she will be contacting LSL to discuss. She also inquired when the transfer to the Animal FEBRUARY 27, 2019 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES February 27, 2019 | Community and Arts Foundation Regular Meeting | City of Rancho Cucamonga Page 3 of 4 Foundation occurred in order to clarify whether amounts showing in the taxes are due to the Animal Foundation funds that the Foundation was holding. She also requested that the QuickBooks be sent to her for her review. She inquired about amounts listed on Schedule G and was informed that the amount was due to the Golf Tournament. Member Brown recommended that the Board not approve the taxes until further review and discussion with LSL. No further discussion was held. F3. Investment Update provided by Secretary/Treasurer Jim Harrington. Secretary/Treasurer Harrington provided an update on the Foundation’s Investments. No further discussion was held. He shared that interest rates have gone up. He also shared about the maturity of the notes that the Foundation has. He recommended going for CDs and limit to them so that they will be insured. He stated that LAIF is paying market and that the Foundation will miss the LAIF if they do not invest it somewhere else. Member Pachon inquired about ready money to cover operating costs. Discussion ensued about the interest of the investments and how aggressive the Foundation is, as well as the endowments on the tax form. It was recommended that the Foundation review the need for an endowment policy. No further discussion was held. F4. Review and Signing of Conflict of Interest Policy. The present Board members signed and submitted the Conflict of Interest Policy. No further discussion was held. F5. Discussion of RCCAAF Reorganization Plans. Chair Chen provided an update on the reorganization. She shared that a meeting will be held with the City’s Finance Department the following week to discuss the investments and steps need to move forward with the transition. She stated that the MOU with the City will go to the Board for approval. No further discussion was held. G1. Executive Finance Committee. Chair Chen reiterated the previous comments of the reorganization plan. The Committee continues to meet to discuss the transition. No further discussion was held. G2. Fundraising Committees. The Board was informed that every ticket sold for the Benefit performance goes to the Foundation. The awards for the Donor Event have been ordered and invitations will be going out soon. Each donor will receive two tickets to the event. Chair Chen shared that donors are being secured for Monte Carlo and that tickets are on sale at the box office. COMMITTEE REPORTS FEBRUARY 27, 2019 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES February 27, 2019 | Community and Arts Foundation Regular Meeting | City of Rancho Cucamonga Page 4 of 4 Member Pachon stated that the flyer for Bunco is being updated and will be distributed soon. No further discussion was held. The following items were identified for the next meeting on April 24, 2019: Taxes and further discussion on the reorganization. T he meeting adjourned at 7:08 p.m. Respectfully submitted, IDENTIFICATION OF ITEMS FOR NEXT MEETING ADJOURNMENT /s/ Valerie Smith Valerie Smith Executive Assistant City of Rancho Cucamonga Approved: April 24, 2019