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HomeMy WebLinkAbout2016/10/06 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, October 6, 2016, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:00 p.m. by President Pro Tem Hairston. Present were Members Hairston, Temkin and Tompkins. Also present were: Brian Sternberg, Assistant Library Director, Cara Vera, Library Services Manager, Angelica Trummell, Children’s Services Supervisor, Margaret Hatanaka, Adult Services Supervisor, Wess Garcia, Programming Coordinator, Linda Engelke, Reference Librarian, Casey Marcarello, Reference Librarian, Aviana Ortiz, Library Clerk, Carol Durkel, Library Technician and Vivian Garcia Senior Administrative Secretary. ****** B. PUBLIC COMMUNICATIONS There were none. ****** C. CONSENT CALENDAR C1. Consideration to approve Minutes of: September 1, 2016. MOTION: Moved by Member Tompkins, seconded by Member Temkin. Motion carried 3-0-2 (with Coberly and DeVries absent). Member Coberly arrived at 6:03 p.m. ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status Report. The oral reports will be presented by staff. a. Consideration and discussion regarding general announcements. The oral report will be presented by Michelle Perera, Library Director Assistant Library Sternberg stated that Jacob Fergo for his Eagle Scout Project had presented a Flag Disposal container which is located at the Archibald Library. Since the installation at the end of August over 400 flags have been picked up. Library Board Minutes October 6, 2016 Page 2 Brian Sternberg, Assistant Library Director stated that the CENIC broadband project should be completed by the end of November. Library Director Perera arrived at 6:07 p.m. b. Consideration and discussion regarding a review of Library statistics. The oral report will be presented by Cara Vera, Library Services Manager. Cara Vera, Library Services Manager, reviewed the Library statistics with the Members. D2. Consideration and discussion regarding Library Budget Report. The report will be presented by Michelle Perera, Library Director. Assistant Library Director Sternberg reviewed the budget starting with page 22 with the Board. D3. Consideration and discussion regarding Biane Library Second Floor Project. The report will be presented by Brian Sternberg, Assistant Library Director. Assistant Library Director Sternberg updated the Board on the second floor of the Biane Library. The contractor will be working on the elevator for the Library and the punch list. Staff anticipates completion by the end of October. D4. Consideration and discussion regarding Children’s Services. The oral report will be presented by Angelica Trummell, Children’s Services Supervisor. Angelica Trummell, Children’s Services Supervisor, stated that on the September 21 City Council meeting, she presented a PowerPoint Presentation and an update on the Rancho Cucamonga Public Library re-inventing storytimes. The Rancho Cucamonga Public Library offers twenty-three storytimes each week. Children’s Services Supervisor Trummell stated that the main focus this month is Outreach. On October 22 there is an outreach program with Headstart with Early Learning Librarian Fernandez. There is a Manufacturing Day at the Rancho Cucamonga High School and the Alta Loma High School which Library staff will be attending. D5. Consideration and discussion regarding Adult Services. The oral report will be presented by Margaret Hatanaka, Adult Services Supervisor. Margaret Hatanaka, Adult Services Supervisor, introduced Avianca Ortiz, Library Clerk, to the Board. Library Director Perera reviewed the background on Library staff with the Members. Margaret Hatanaka, Adult Services Supervisor, stated that this coming Saturday, October 8, would be the kick-off for the Community Read of the book Sam Maloof: 36 Views of a Master Library Board Minutes October 6, 2016 Page 3 Woodworker by Fred Setterberg. The event will start at 4:30 p.m. at the Maloof Estate to celebrate the legacy of internationally acclaimed local woodworker and master craftsman, Sam Maloof. Library staff along with the Bookmobile, guitarist Robert Reynolds and the Crepes Bonaparte food truck welcomed over 253 attendees. On October 20, for a special discussion of the book Adult Services Supervisor Hatanaka stated that on October 20, the Library will host “Coffee & Conversation with Ann Kovara as part of the Maloof Centennial. She is the author of Moving Sam Maloof: Saving an American’s Woodworking Legend’s Home and Shops. Ann served as the Maloof Relocation Project construction manager when the Maloof Historic Home, Main Shop, Guesthouse, and 20 major trees were relocated to their current location. The Fall into Fun event which will be held on Friday, October 28, at the Archibald Library will conclude the Community Read. Margaret Hatanaka, Adult Services Supervisor, introduced Linda Engelke and Casey Marcarello from the Library. Linda Engelke and Casey Marcarello both Reference Librarians presented an oral report on the five day Mental Health First Aid Program that they attended. Library Director Perera stated that the California State Library offered this very competitive progress to Library staff. Library staff attended the five days of training and once completed passed an exam on what they had learned. Both of them will receive a certificate. Their primary role is to teach an eight (8) hour course three (3) times a year. She thanked Linda Engelke and Casey Marcarello for attending. D6. Consideration and discussion regarding Library Programming. Oral report by Wess Garcia, Programming Coordinator. Wess Garcia, Programming Coordinator, reviewed the Big Truck Round Up which will be held at the Archibald Library on Saturday, October 15. The Harry Potter event will be held on October 29. The Cultural Center will be turned into Hogwarts. Crafts, games and storytimes will be presented at the event. ****** E. BOARD BUSINESS E1. Consideration and discussion regarding Board announcements. (Comments to be limited to three (3) minutes per Board Member.) ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING F1. SSP Presentation. ****** Library Board Minutes October 6, 2016 Page 4 G. ADJOURNMENT MOTION: Moved by Member Temkin to adjourn to December 1, seconded by Member Tompkins. Motion carried 4-0-1 (with DeVries absent). The meeting adjourned at 7 p.m. Respectfully submitted, Vivian Garcia Administration Secretary Approved: December 1, 2016