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Home My WebLink About2017/08/03 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The adjourned meeting of the Library Board of Trustees was held on Thursday, August 3, 2017, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:00 p.m. by President DeVries. Present were Members Hairston, Temkin and Tompkins. Also present were: Julie Sowles, Library Director, Brian Sternberg, Assistant Library Director, Cara Vera, Library Services Manager, Angelica Trummell, Children’s Services Supervisor, Margaret Hatanaka, Adult Services Supervisor, Wess Garcia, Programming Coordinator, Avianca Ortiz, Library Clerk and Carol Durkel, Library Technician. ****** B. PUBLIC COMMUNICATIONS Dr. Sean Welsh, Park & Recreation Commissioner spoke on behalf of the City of Rancho Cucamonga to update the Board on the Central Park Master Plan Revision. He gave a handout which included a 30 year timeline starting at the 1984 acquisition of the 70 acre vacant land to the current 2017 Council approved Revision to the Master Plan. He summarized the Revised Update on the Central Park Master Plan and spoke of the three upcoming community workshops, August 15, September 19 and October 9th to be held at Central Park to help inform the public on the Update. The website for further information is www.cityofrc.us/revision. ****** C. CONSENT CALENDAR C1. Consideration to approve Minutes of: June 1, 2017 and July 6, 2017 MOTION: Moved by Member Hairston, seconded by Member Temkin. Motion carried 4-0. C2. Consideration to approve Holiday Closures for the Calendar Year 2018. MOTION: Moved by Member Temkin, seconded by Member Hairston. Motion carried 4-0. ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status Report. The oral reports will be presented by staff. Library Board Minutes August 3, 2017 Page 2 a. Consideration and discussion regarding general announcements. The oral report will be presented by Julie Sowles, Library Director • Library Director Sowles gave a message from Administrative Secretary Vivian Garcia about saving the date of September 25 for the Boards & Commissioners Event and to RSVP by August 21st for attending the CLA Conference in Riverside. • Library Director Sowles said recruitment for a new Library Board Member was active with some interested persons applying. • Staff will draft a Code of Conduct for future board discussion and approval. • Director Sowles spoke on wanting the Library to be proactive on the nationwide Opioid epidemic in order to be aware and better prepared for what could affect the Library. • Julie Sowles, Library Director asked the Board their input on the Library Board Agenda Packets, how it meets their needs or if they would like it to be more condensed. It will be an agenda item for further discussion at the next meeting. b. Consideration and discussion regarding a review of Library statistics. The oral report will be presented by Cara Vera, Library Services Manager. Cara noted the stats were for the entire fiscal year, July 2016 through June 2017. D2. Consideration and discussion regarding Library Budget Report. The report will be presented by Julie Sowles, Library Director. Library Director Sowles reviewed the budget starting with page 21 with the Board. D3. Consideration and discussion regarding Biane Library Second Floor Project. The report will be presented by Brian Sternberg, Assistant Library Director. • Brian Sternberg, Assistant Library Director, reported the Gyroscope meeting regarding the Biane Library second floor took place with full time staff. Member Hairston expressed interest in the Board being included on future meetings as a possible fundraising arm. • Assistant Director Sternberg agreed that the next Gyroscope meeting would include the Board and the Foundation as well as staff. There was discussion of how the vision of the space had changed with a shift in age range – “making it available for all ages, having something for everyone.” D4. Consideration and discussion regarding Children’s Services. The oral report will be presented by Angelica Trummell, Children’s Services Supervisor. Library Board Minutes August 3, 2017 Page 3 • Angelica Trummell, Children’s Services Supervisor, presented an oral report on the Summer Reading Program which was a success with 4,109 children signed up. The Library received over $222,000 in various business coupon donations/giveaways for the program. The Finale was held with over 750 attendees, the Box Town Activity was very popular. • President De Vries asked about possibly looking into online log-ins for the SRP, which her family noticed was available at a library visited on their summer travels. Library Director Sowles asked which library had that option so we could research and get the App. for making that a possibility. D5. Consideration and discussion regarding Adult Services. The oral report will be presented by Margaret Hatanaka, Adult Services Supervisor. Margaret Hatanaka, Adult Services Supervisor, reviewed the Big Read “Call of the Wild” Program and Adult & Teen SRP stats. The Summer Reading Program Finale for Teens and Adults had Locked Rooms with popular literary themes. Participants enjoyed teaming up in groups to escape. D6. Consideration and discussion regarding Library Programming. Oral report by Wess Garcia, Programming Coordinator. • Wess Garcia, Programming Coordinator, reviewed the Grants for the Biane Library Second Floor including the successful Special Needs Program offered to the Cucamonga School District students. Member Temkin thanked the staff for the well planned, organized event. • Cosplay – Prop Making 101 – Harry Potter inspired props, from wand-making, to creating a backdrop brick wall for Diagon Alley, to signage for Platform 9 3/4, each giving participants the chance to learn new software and use new tools such as an airbrush and a laser cutter. • Contract classes will be offered in September and October with a minimal fee for registrations for three (3) class sessions in Designing a Cape (Sewing) and Little Scientists: Exploring Bugs & Insects. The question was raised as to who the instructors were for the classes, Wess Garcia responded saying the sewist was contracted but the others were taught by library staff. ****** E. BOARD BUSINESS E1. Consideration and discussion regarding Board announcements. (Comments to be limited to three (3) minutes per Board Member. Library Board Minutes August 3, 2017 Page 4 President De Vries commented on attending the “Serving with a Purpose” and how she would like to be further involved with the community programs with the Library. She was willing to be more active rather than just meeting once a month for the Board Meetings. Member Hairston recalled that the City of Orange seemed very proactive within the community and helping the library. Library Director Sowles responded and said she would look at the calendar and see where there could be opportunities for service. ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING F1. Items such as the question on the relevance of the Agenda Packets were mentioned. ****** G. ADJOURNMENT MOTION: Moved by Member Hairston to adjourn to September 7, seconded by Member Temkin. Motion carried 4-0. The meeting adjourned at 7:00 p.m. Respectfully submitted, Carol Durkel Library Technician For Vivian Garcia, Administrative Secretary Approved: December 7, 2017