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HomeMy WebLinkAbout2017/12/07 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The adjourned meeting of the Library Board of Trustees was held on Thursday, December 7, 2017, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. by President DeVries. Present were Members Hannah, Temkin and Tompk ins. Also present were: Julie A. Sowles, Library Director, Brian Sternberg, Assistant Library Director, Cara Vera, Library Services Manager, Angelica Trummell, Children’s Services Supervisor, Margaret Hatanaka, Adult Services Supervisor, Wess Garcia, Programming Coordinator, Jennifer Palacios, Office Specialist II for Planning, Avianca Ortiz, Library Clerk and Vivian Garcia Senior Administrative Secretary. ****** B. PUBLIC COMMUNICATIONS B1. There were none. ****** C. CONSENT CALENDAR C1. Consideration to approve Minutes of: August 3, September 7, September 11, October 5 (Temkin abstained) and November 2, 2017. Member Tompkins arrived at 6:03 p.m. MOTION: Moved by Member Temkin to approve the minutes, seconded by President DeVries. Motion carried 4-0-1 (with Hairston absent). ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status Report. The reports will be presented by staff. a. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director Julie A. Sowles, Library Director, introduced Jennifer Palacios the new Library Administrative Secretary. Julie A. Sowles, Library Director, stated that the Library Foundation VIP Fundraising Second Story Event held in October was very successful. Library Director Sowles stated that at the Holiday Party held on Saturday, the team award for S.P.I.R.I.T. was presented to the Library staff. Library Board Minutes December 7, 2017 Page 2 Library Director Sowles stated this coming Saturday the Spark of Love Event would be held at the Archibald and Biane Libraries. She asked Members to save the date for the State of the City which will be held on Thursday, February 22 at the Lewis Family Playhouse. On Wednesday, May 2, the Serving with a Purpose Event will be held at the Ontario Convention Center. Julie A. Sowles, Library Director, stated that the Library Foundation decided not to continue the annual calendar. They will be using the funds for a marketing piece in another way. Library Director Sowles stated that the Library received a $30,000 Grant from the State Library. The Libraries Illuminated Grant will be used to purchase hardware, software items for the new Media Lab at Archibald Library. b. Consideration and discussion regarding a review of Library statistics. The oral report will be presented by Cara Vera, Library Services Manager. Cara Vera, Library Services Manager, reviewed the stats with the Board. D2. Consideration and discussion regarding Library Budget Report. The report will be presented by Julie A. Sowles, Library Director. Julie Sowles, Library Director, reviewed the budget with the Members. D3. Consideration and discussion regarding Children’s Services. The report will be presented by Angelica Trummell, Children’s Services Supervisor. Angelica Trummell, Children’s Services Supervisor, stated that on October 21 the Library held the Big Truck Roundup at the Archibald Library. Over 200 hundred attended the event. At the Spark of Love event on Saturday, new unwrapped donations will be accepted. D4. Consideration and discussion regarding Adult Services. The report will be presented by Margaret Hatanaka, Adult Services Supervisor. With Margaret Hatanaka, Adult Services Supervisor, out sick this evening, Cara Vera, Library Services Manager reviewed the Fall into Fun Cultural Arts Night with the Members. The theme for the event was “Harry Potter.” There were over 800 attendees at the event. Mar y Hannah, Member, stated that it was a great event. The children loved it. D5. Consideration and discussion regarding Library Programming. The report will be presented by Wess Garcia, Programming Coordinator. Programming Coordinator Garcia presented an oral report on the Robot Gingerbread Man Family Program which was held on Saturday, December 2, on the Second Story of the Biane Library. The program was a huge success. ****** Library Board Minutes December 7, 2017 Page 3 E. BOARD BUSINESS E1. Consideration and discussion regarding update to the Library Patron Policy-Code of Conduct section. The report will be presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, reviewed the history and background on the Code of Conduct section of the Library Patron Policy with the Board. Library Director Sowles, reviewed the Code of Conduct with the Members. The City Attorney and the City Manager reviewed the document before Library staff presented it to the Board. President DeVries stated that it is very clear, no confusion which penalty with which event. Member Temkin agreed. She likes the format. Library Directors Sowles stated that it aligns with many large public libraries. MOTION: Moved by Member Temkin to approve the Library Code of Conduct, seconded by Member Hannah. Motion carried 4-0-1 (with Hairston absent). E2. Consideration and discussion regarding Board Involvement, Community Programs and Outreach. The discussion will be led by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, per the request of the Board, Library staff had listed several ideas in which the Members could be involved with and participate if they would like to. There is no requirement that Members are required to do any of them. She presented an oral report on the different ideas and suggestions to the Members. After discussion, Member Hannah requested the list to be sent to the Members by e-mail. E3. Consideration and discussion regarding Agenda Packet and Statistics needs. The discussion will be led by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, asked the Board what information they would like provided in the agenda packet each month. Member Hannah likes to review the revenue reports as they currently appear but is willing to try a summarized quarterly report instead. President DeVries stated that if Schedule B could provide the totals from Schedule A, that would be sufficient for her. She stated she does not need to see the information listed on Schedule C. Library Director Sowles asked if quarterly reports for Schedule C would be sufficient for the Members and the Board agreed that quarterly Reports will meet their needs. President DeVries stated that she is open to staff rotating oral reports at future meetings. Member Hannah asked for dates of functions and information on what is coming up to be sent to the Members for their calendars. Library Board Minutes December 7, 2017 Page 4 Member Temkin stated that the agenda creation should be left to the Library Director and staff, and for staff to provide the Members with the information that they think we should know. ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING No items were requested. ****** G. ADJOURNMENT MOTION: Moved by Member Hannah to adjourn to February 1, 2018, seconded by Member Tompkins. Motion carried 4-0-1 (with Hairston absent). The meeting adjourned at 7:36 p.m. Respectfully submitted, Vivian Garcia Administration Secretary Approved: February 1, 2018