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HomeMy WebLinkAbout2017/06/01 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, June 1, 2017, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. by President DeVries. Present were Members Coberly, Hairston, Temkin and Tompkins. Also present were: Julie Sowles, Library Director, Cara Vera, Library Services Manager, Angelica Trummell, Children’s Services Supervisor, Margaret Hatanaka, Adult Services Supervisor, Wess Garcia, Programming Coordinator, Janet Monterrosa, Library Technician, Avianca Ortiz, Library Clerk and Vivian Garcia Senior Administrative Secretary. ****** B. PUBLIC COMMUNICATIONS There were none. ****** C. CONSENT CALENDAR C1. Consideration to approve Minutes of: April 6 and May 4, 2017. MOTION: Moved by Member Hairston, seconded by Member Coberly. Motion carried 5-0. ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status Report. The reports will be presented by staff. a. Consideration and discussion regarding general announcements. The oral report will be presented by Julie Sowles, Library Director Library Director Sowles presented an oral report on her previous positions to the Members. Julie Sowles, Library Director, introduced Janet Monterrosa, the new full time Library Technician. She started working as a part time Library Assistant at the Library about a year ago at the Library. Janet Monterrosa, Library Technician, presented an oral report to the Board on her past experience. Library Board Minutes June 1, 2017 Page 2 Julie Sowles, Library Director, updated the Members on the federal budget regarding the IMLS budget. Julie Sowles, Library Director, stated that Brian Sternberg and his family are doing well. He has been a great support. Robert Karatsu has retired for the second time. He helped during this past time of transition. b. Consideration and discussion regarding a review of Library statistics. The oral report will be presented by Cara Vera, Library Services Manager. Cara Vera, Library Services Manager, reviewed the stats with the Board. D2. Consideration and discussion regarding Library Budget Report. The report will be presented by Julie Sowles, Library Director. Julie Sowles, Library Director, reviewed the budget with the Board. An update to pages 23 and 24 was presented to the Members for their review. D3. Consideration and discussion regarding Children’s Services. The report will be presented by Angelica Trummell, Children’s Services Supervisor. Angelica Trummell, Children’s Services Supervisor, reviewed the Summer Reading Program that would start on Friday, June 2. She reviewed the programs which would be offered which were listed on the flyer that she passed out. Wess Garcia, Programming Librarian, reviewed the activities that would be held at the Summer in the City event which will be on Friday, June 2, starting at 5:30 p.m. at the Biane Library. He stated that this will also be the Ribbon Cutting Ceremony for the Second Floor of the Biane Library. Staff is very excited to present the second floor to the public. D4. Consideration and discussion regarding Adult Services. The report will be presented by Margaret Hatanaka, Adult Services Supervisor. Margaret Hatanaka, Adult Services Supervisor, reviewed the RC Reads: Fairy Tales Cultural Arts Night with the Members. The event was held on Friday, April 21, from 7 to 9 p.m. at the Biane Library. Adult Services Supervisor Hatanaka stated that Friday, June 2, would be the kickoff of the 8th Big Read, “Call of the Wild” at the Library. She reviewed the handout with the Members. The Big Read Finale will be held at the Local History Cultural Arts Night on Friday, June 30, which starts at 7 p.m. at the Biane Library. She reviewed the events with the Board. D5. Consideration and discussion regarding Library Programming. The report will be presented by Wess Garcia, Programming Coordinator. Library Board Minutes June 1, 2017 Page 3 Programming Coordinator Garcia reviewed the ACM Conference which was held the first week in May in Pasadena. He reviewed some of the sessions Library staff attended with the Members. Programming Coordinator Garcia reviewed the sewing classes that have and will be offered at the Library on the second floor with the Board. Wess Garcia, Programming Coordinator, presented an oral report to the Members on Star Wars Read Event which was held on Saturday, May 27. He stated that there were approximately 3,500 attendees this year. President DeVries stated that the music piped in throughout Victoria Gardens added to the event. She stated that it changed the feeling of Star Wars and she felt like she was at Disneyland. ****** E. BOARD BUSINESS E1. Consideration and discussion regarding the review of Library Patron Code of Conduct. The report will be presented by Julie Sowles, Library Director. Julie Sowles, Library Director, asked the Board if the item could be brought back at a future meeting. She stated that she had worked on this type of policy before at her previous Library. The policy with the help of Library staff could be strengthened. She asked the Members for any input they would like provide at this time. President Pro Tem Hairston stated she agreed and requested to see the changes staff would be making to the current document. E2. Consideration and discussion regarding Library Budget. The report will be presented by Julie Sowles, Library Director. Library Director Sowles updated the Board on the status and the process of the Library Budget for fiscal year 2017-2018. President DeVries thanked Member Coberly for all his years of service on the Library Board of Trustees. She presented him with a proclamation and a gavel. ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING F1. Library Patron Code of Conduct. ****** Library Board Minutes June 1, 2017 Page 4 G. ADJOURNMENT MOTION: Moved by President Pro Tem Hairston to adjourn to August 3, seconded by Member Tompkins. Motion carried 5-0. The meeting adjourned at 6:45 p.m. Respectfully submitted, Vivian Garcia Administration Secretary Approved: August 3, 2017