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Home My WebLink About2019/09/18 - Agenda PacketAGENDA FIRE PROTECTION DISTRICT BOARD -HOUSING SUCCESSOR AGENCY - SUCCESSOR AGENCY - PUBLIC FINANCE AUTHORITY - CITY COUNCIL Wednesday, September 18, 2019 10500 Civic Center Drive Rancho Cucamonga, CA 91730 REGULAR MEETINGS: 1st and 3rd Wednesdays - 7:00 P.M. ORDER OF BUSINESS: CLOSED SESSION TAPIA CONFERENCE ROOM 4:30 P.M. REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M. MEMBERS: MAYOR L. Dennis Michael CITY MANAGER John R. Gillison MAYOR PRO TEM Lynne B. Kennedy COUNCIL MEMBERS Ryan A. Hutchison Kristine D. Scott Sam Spagnolo CITY ATTORNEY James L. Markman CITY CLERK Janice C. Reynolds CITY TREASURER James C. Frost Rancho Cucamonga City Council Mission Statement • Make decisions, and be perceived as making decisions, for the general welfare of the community. • Always work to improve existing services and develop policies to meet the expected as well as anticipated needs of the community. • Work together cooperatively to respect all persons and their ideas in order to develop and maintain the trust of the community. • Reflect the community's desires and priorities by assuring that decisions accurately reflect the community's interests by fairly translating public feedback into public policy. • Enhance the quality of life of all Rancho Cucamonga residents through the continued pursuit of excellence and commitment to the City's core values and goals. • Set the vision for the community for the future. • Have a professional, objective and respectful relationship with each other in order to more effectively address the challenges of the future. Page 1 Aft A_ . INFORMATION FOR THE PUBLIC Le gA'HO &CAMONGA TO ADDRESS THE FIRE BOARD, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL The Fire Board, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board, Housing Successor Agency, Successor Agency, Public FinanceAuthority and City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk's desk. Any handouts for the Fire Board, Successor Agency, Public Finance Authority or City Council should be given to the City Clerk for distribution. During "Public Communications," your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other "Public Communications" which have not concluded during this one-hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. If you are present to speak on an "Advertised Public Hearing" or on an "Administrative Hearing" Item(s), your name will be alled when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City's Public Libraries and on the City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST Fire Board, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 7:00 p.m. Streaming Video on Demand is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp. The Fire Board, Successor Agency, Public Finance Authority and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. Copies of the agendas and minutes can be found @ www.cityofrc.us If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Please silence all cell phones and devices while the meeting is in session. Page 2 SEPTEMBER 18, 2019 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, HOUSING SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL AGENDA CLOSED SESSION - 4:30 P.M. Roll Call: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott, Spagnolo A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS D. CONDUCT OF CLOSED SESSION - Tapia Conference Room D.1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION, INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF SUBDIVISION (D) OF CALIFORNIA GOVERNMENT CODE SECTION 54956.9 (3 CASES). D.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTHWEST CORNER OF HAVEN AVENUE AND JERSEY BOULEVARD IDENTIFIED AS PARCEL NUMBERS 0209- 131-01; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND POWER MEDIC TECHNOLOGIES, INC., THE PROPERTY OWNER; REGARDING PRICE AND TERMS OF PAYMENT. — CITY D.3. CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1); NAME OF CASE: CITY OF RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.: CIVDS 1904713 - CITY DA. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8783 ETIWANDA AVENUE/12949 WHITTRAM AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229-162-14; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND KULAR TRUCK LINE, INC., OWNER; REGARDING PRICE AND TERMS. — CITY D.5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8810 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 131-07; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 2/3 INTEREST AND BONNIE CATHRYN STRACK & WILLIAM R. RUSHING, AS SUCCESSOR TRUSTEE OF THE STRACK FAMILY TRUST, DATED MARCH 13, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS — CITY Page 3 D.6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8821 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 162-15; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 1/3 INTEREST, JAMES ROY GARNESS AND RHONDA ANN GARNESS, TRUSTEES OF THE GARNESS FAMILY TRUST DATED JUNE 28, 2012, AS TO AN UNDIVIDED 1/3 INTEREST, AND JOHN S. CLEMONS AND PATRICIA R. CLEMONS, TRUSTEES OF THE CLEMONS REVOCABLE TRUST DATED DECEMBER 4, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS — CITY D.7. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8768 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBERS 0229- 131-15, 16 & 26; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND DP ETIWANDA, LLC, OWNER; REGARDING PRICE AND TERMS - CITY E. RECESS CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY, AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. REGULAR MEETING - 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY, AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AGENCIES, AUTHORITY BOARD AND COUNCIL. Pledge of Allegiance Roll Call: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott and Spagnolo A. ANNOUNCEMENT/ PRESENTATIONS A.1. Presentation on RC Sports Center First Year of Operations. A.2. Wallet Hub 2019: Best Place to Raise a Family. B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. Page 4 The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non -controversial. They will be acted upon by the Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council Member for discussion. C. CONSENT CALENDAR - FIRE PROTECTION DISTRICT C.1. Consideration of Meeting Minutes: Regular Meetings of September 4, 2019. C.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $640,988.36 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of 15 $86,355.63 Dated August 27, 2019 Through September 09, 2019 and Electronic Debit Register for the Month of July 2019 in the Amount of $2,962,659.41. C.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas 25 Company in the Amount of $485.62 Dated August 27, 2019 Through September 09, 2019. CA. Consideration to Receive and File Current Investment Schedule as of August 31, 2019. 27 D. CONSENT CALENDAR - HOUSING SUCCESSOR AGENCY D.1. Consideration of Meeting Minutes: Regular Meetings of September 4, 2019. 8 E. CONSENT CALENDAR - SUCCESSOR AGENCY 8 E.1. Consideration of Meeting Minutes: Regular Meetings of September 4, 2019. F. CONSENT CALENDAR - PUBLIC FINANCE AUTHORITY 8 F.1. Consideration of Meeting Minutes: Regular Meetings of September 4, 2019. G. CONSENT CALENDAR - CITY COUNCIL 8 G.1. Consideration of Meeting Minutes: Regular Meetings of September 4, 2019. G.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,219,684.28 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of 34 $5,578,892.25 Dated August 27, 2019 Through September 09, 2019 and Electronic Debit Register for the Month of July 2019 in the Amount of $3,916,203.20. G.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas 44 Company in the Amount of $5,915.37 Dated August 27, 2019 Through September 09, 2019. GA. Consideration to Receive and File Current Investment Schedule as of August 31, 2019. 46 G.5. Consideration of a Resolution Adopting the Measure "I" Five -Year Capital Project Needs Analysis 58 Covering Fiscal Years 2020/2025. RESOLUTION NO. 19-077 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, STATE 60 OF CALIFORNIA, ADOPTING THE MEASURE "I" FIVE YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEARS 2020/2021 THROUGH 2024/2025 G.6. Consideration of the Attestation of Veracity for the Rancho Cucamonga Municipal Utility 2018 73 Power Source Disclosure Annual Report and Power Content Label. RESOLUTION NO. 19-078 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 78 CALIFORNIA, AUTHORIZING THE ATTESTATION OF VERACITY FOR THE RANCHO CUCAMONGA MUNICIPAL UTILITY 2018 POWER SOURCE DISCLOSURE ANNUAL REPORT AND POWER CONTENT LABEL Page 5 G.7. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of 79 Retention and Bonds for the Amethyst Avenue Street Improvements Project. G.8. Consideration to Award the Purchase of Asphalt Materials on an As -Needed Basis from Vulcan 83 Materials Company in Accordance with Request for Bids (RFB) #19/20-102 in an Amount Not to Exceed $200,000 for Fiscal Year 2019/2020. G.9. Consideration to Award the Purchase of Electrical Parts and Materials on an As -Needed Basis 100 from Consolidated Electrical Distributors in Accordance with Request for Bids (RFB) #19/20-106 in an Amount Not to Exceed $75,000 for Fiscal Year 2019/2020. H. CONSENT ORDINANCES The following Ordinances have been introduced for first reading. Second readings are expected to be routine and non -controversial. The City Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by a Council Member. I. ADMINISTRATIVE HEARING ITEM J. ADVERTISED PUBLIC HEARINGS - CITY COUNCIL/FIRE PROTECTION DISTRICT J.1. Public Hearing for the Approval of the Draft Citizen Participation Plan in Connection with the 1 1 9 City's Federal CDBG Program. J.2. Draft Consolidated Annual Performance and Evaluation Report (CAPER) for the 2018-2019 12 1 Program Year. K. CITY MANAGER'S STAFF REPORTS L. COUNCIL BUSINESS L.1. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) L.2. INTER -AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) M. IDENTIFICATION OF ITEMS FOR NEXT MEETING N. ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy -Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website. Page 6 HAPPY ONE YEAR ANNIVERSARY RC SPORTS CENTER m:. CITY OF RANCHO CUCAMONGA --------- - - OUTDOOR COURTS CAFE HALL OF FAME 0� t0 up INDOOR COURTS CHAMPIONS ROOM CITY OF RANCHO CUCAMONGA PEE WEE BASKETBALL 6 F DROP IN vat !j' 'h. .7 YOUTH VOLLEYBALL 1 14 YOUTH BASKETBALL CITY OF RANCHO CUCAMONGA X4.a_`9 SENIOR FA I R lb TLL 4 s Y NAVATRI ' s _ ` y NS: e- t . j RESOURCE FAIR A �-a , CITY OF RANCHO CUCAMONGA �CA THANK YOU CITY OF RANCHO CUCAMONGA Wallet Hub 2019: Best Places to Raise a Family How Did the City of Rancho Cucamonga Rank out of 182 U.S. Cities.? Wallet Hub 2019: Best Places to Raise a Family The City of Rancho Cucamonga ranked #41 out of 182 U.S. Cities & #9 in California 6 it 0 0 7 1 182 Rancho Cucamonga, CA Rank. 41 L41'- Wallet Hub 2019: Best Places to Raise a Family Wallet Hub 2019: Best Places to Raise a Family ell[ - #58 in Family Fun Rank Key indicators of family fun include: • Playgrounds Capita Bike Score Yg per p • Ice Rinks per Capita . Number of Attractions • Skate Parks per Capita . Recreation -Friendliness - • Bike Rental Facilities per Capita Sports -Fan -Friendliness • Mini Golf Locations per Capita ' Ideal Weather • Parkland Acreage per Capita ' Families with Young Children • Walkability ' Average Commute Time Wallet Hub 2019: Best Places to Raise a Family #63 in Health &Safety Rank Key indicators of health and safety include: • Air Quality • Public Hospitals Ranking • Water Quality • Infant Mortality Rate • Access to Healthy Foods • Pedestrian -Fatality Rate • Pediatricians per Capita • Driving Fatalities per Capita • Share of Uninsured Children • Violent -Crime Rate per Capita • Family Homelessness • Property -Crime Rate per Capita Wallet Hub 2019: Best Places to Raise a Family #69 in Education and Child Care Key indicators of education and child care include: • School System Quality Child Day Care Services per Capita • Day Care Quality • Child -Care Costs • Parental -Leave Policy Score • Child Care Worker ratio for Children under age 14 Wallet Hub 2019: Best Places to Raise a Family #94 in Affordability Rank Key indicators of affordability include: • Cost of Living • Housing Affordability • Wallet Wellness Wallet Hub 2019: Best Places to Raise a Family #8 in Socio -Economics Rank Key indicators of socio -economics include: • Share of Two -Parent Families • Unemployment Rate • Separation & Divorce Rate • Debt per Media Earnings • Families Living in Poverty • Wealth Gap • Families Receiving Food Stamps • Foreclosure Rate • "Social Ties" Ranking Wallet Hub 2019: Best Places to Raise a Family Overall `Health `Family `Education Rank Tota! & 'Socio - &Child `Affordability' 0 City : 0 Score Safety' economics' Rank Care' Rank Best) Rank Rank Rank . Rancho 41 Cucamonga, 58,27 583 CA 69 94 I'o— -- - - - Thank you! Questions? DATE: TO: FROM: INITIATED BY: SUBJECT September 18, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Linda A. Troyan, City Clerk Services Director CONSIDERATION OF MEETING MINUTES: REGULAR MEETINGS OF SEPTEMBER 4, 2019. RECOMMENDATION: Staff recommends approval of the Meeting Minutes of Regular Meeting of September 4, 2019. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: N/A COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 - September 4, 2019 Minutes Page 8 September 4, 2019 CITY OF RANCHO CUCAMONGA CLOSED SESSION, FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City of Rancho Cucamonga City Council held a closed session on Wednesday, September 4, 2019 in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Pro Tem Kennedy called the meeting to order at 4:35 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, and Mayor Pro Tem Lynne Kennedy. Absent: Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Elisa Cox, Deputy City Manager/Civic and Cultural Services; Lori Sassoon, Deputy City Manager/Administrative Services; Matt Burris, Deputy City Manager/Economic and Community Development. No public communications were made. No discussion or actions were taken. D.1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTHWEST CORNER OF HAVEN AVENUE AND JERSEY BOULEVARD IDENTIFIED AS PARCEL NUMBERS 0209- 131-01; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND POWER MEDIC TECHNOLOGIES, INC., THE PROPERTY OWNER; REGARDING PRICE AND TERMS OF PAYMENT. — CITY D.2. CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1); NAME OF CASE: CITY OF RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.: CIVDS 1904713 - CITY D.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8783 ETIWANDA AVENUE/12949 WHITTRAM AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229-162-14; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND KULAR TRUCK LINE, INC., OWNER; REGARDING PRICE AND TERMS. — CITY September 4, 20191 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 1 of 6 Page 9 D.4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8810 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 131-07; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 2/3 INTEREST AND BONNIE CATHRYN STRACK & WILLIAM R. RUSHING, AS SUCCESSOR TRUSTEE OF THE STRACK FAMILY TRUST, DATED MARCH 13, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS — CITY D.5.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8821 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 162-15; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 1/3 INTEREST, JAMES ROY GARNESS AND RHONDA ANN GARNESS, TRUSTEES OF THE GARNESS FAMILY TRUST DATED JUNE 28, 2012, AS TO AN UNDIVIDED 1/3 INTEREST, AND JOHN S. CLEMONS AND PATRICIA R. CLEMONS, TRUSTEES OF THE CLEMONS REVOCABLE TRUST DATED DECEMBER 4, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS —CITY D.6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8768 ETIWANDA AVENUE, FURTHER IDENTIFIEDAS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBERS 0229- 131-15, 16 & 26; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND DP ETIWANDA, LLC, OWNER; REGARDING PRICE AND TERMS - CITY D.7.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 0209-272-11, 0209-143-21, AND 0209-272-22; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIE SCHINDLER REPRESENTING SBCTA, AND MICHAEL DIEDEN REPRESENTING EMPIRE YARDS AT RANCHO, LLC; REGARDING PRICE AND TERMS. — CITY D.8.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH WEST CORNER OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCEL NUMBER 0229-012-10-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND STEVE AGGAZZOTTI, PROPERTY OWNER; REGARDING PRICE AND TERMS. -CITY The closed session recessed at 6:45 p.m. The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and the City of Rancho Cucamonga City Council were held on September 4, 2019 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Po Tem Kennedy called the meeting to order at 7:00 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, and Mayor Pro Tem Lynne Kennedy. Absent: Mayor L. Dennis Michael. September 4, 20191 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 2 of 6 Page 10 Also present were: John Gillison, City Manager; James L. Markman, City Attorney, and Patricia Bravo -Valdez, Deputy Director of City Clerk Services. Council Member Hutchison led the Pledge of Allegiance. A.1. Presentation of a Proclamation to Acknowledge Rancho Cucamonga's Commitment to Census 2020 Efforts. Mayor Pro Tem Kennedy along with Members of the City Council presented a Proclamation to City of Rancho Cucamonga employees Erika Lewis -Huntley, Management Analyst III, Lupe Camacho, Census 2020 Representative, Joanna Marrufo, Management Aide on behalf of the City of Rancho Cucamonga and Healthy RC Community Partners acknowledging the City's commitment to the Census 2020 efforts. A.2. Presentation of a Proclamation Proclaiming September as "Suicide Prevention Month". Mayor Pro Tem Kennedy along with Members of the City Council presented a Proclamation to Joanna Marrufo, Management Aide and Healthy RC Community Partners declaring the month of September as "Suicide Prevention Month". A.3. Video Presentation of the Certificate of Achievement for Excellence in Financial Reporting from Government Finance Officers Association (GFOA) for the City's 2018 Comprehensive Annual Financial Report (CAFR). Tamara Layne, Finance Director and Noah Daniels, Finance Manager, provided a video presentation on the Certificate of Achievement for Excellence in Financial Reporting award received by the City from the Government Finance Officers Association (GFOA). The City Council acknowledged staff's outstanding efforts. Victor Trujillo, spoke about an issue with a medical procedure he experienced with an unlicensed doctor and asked for the City's help in discontinuing the doctor's practice. Janet Walton offered a prayer. Farhad Atreadeff, aka Frank Atry, spoke about religion, achievement awards presented at city meetings, and spoke about a manhole that was in need of repair by the City. City Attorney Markman clarified that the repair of the manhole is Cucamonga Valley Water District's responsibility. Margarito Robles, thanked the City for doing a fantastic job, spoke in opposition of the installation of a AT&T cell tower at Victoria Groves Park. City Manager Gillison recommended interested individuals speak with Jason Welday, Director of Engineering Services and Fred Lyn, Utility Services Manager, and clarified that the community meeting held was a proposal by AT&T and no action was taken. He also reported that after the community meeting, staff directed AT&T look at alternative sites for a tower and requested AT&T not return to the City until they analyzed other sites. September 4, 20191 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 3 of 6 Page 11 C.1. Consideration of Meeting Minutes: Regular Meetings of August 21, 2019 and Special Meetings of August 21, 2019. C.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $622,351.20 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $199,494.16 Dated August 13, 2019 Through August 26, 2019. C.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of $0 Dated August 13, 2019 Through August 26, 2019. MOTION: Moved by Council Member Spagnolo, seconded by Council Member Scott, to approve Consent Calendar Items C1 through C3. Motion carried, 4-0-1, with Mayor Michael absent. D.1. Consideration of Regular Meeting Minutes of August 21, 2019. MOTION: Moved by Agency Member Hutchison, seconded by Agency Member Scott, to approve Consent Calendar Item D1. Motion carried, 4-0-1, with Mayor Michael absent. E.1. Consideration of Regular Meeting Minutes of August 21, 2019. MOTION: Moved by Council Member Spagnolo, seconded by Agency Member Scott, to approve Consent Calendar Item E1. Motion carried, 4-0-1, with Mayor Michael absent. F.1. Consideration of Regular Meeting Minutes of August 21, 2019. MOTION: Moved by Agency Member Scott, seconded by Agency Member Hutchison, to approve Consent Calendar Item F1. Motion carried, 4-0-1, with Mayor Michael absent. G.1. Consideration of Meeting Minutes: Regular Meetings of August 21, 2019 and Special Meetings of August 21, 2019. G.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,150,574.76 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $3,868,743.13 Dated August 13, 2019 Through August 26, 2019. G.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of $0 Dated August 13, 2019 Through August 26, 2019. GA. Consideration to Renew a One -Year Maintenance and Support Agreement with Central Square, Inc. September 4, 20191 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 4 of 6 Page 12 G. 5. Consideration of Amendment No. 01 to Professional Services Agreement CO 19-046 with Tetra Tech, Inc. in the Amount of $45,000 Plus a 15% Contingency for an Environmental Assessment in Compliance with the California Environmental Quality Act for the Proposed Central Park Amphitheater Project. G.6. Consideration of a Contract with Pacific Utility Installation, Inc. in an Amount of $32,880 for a Rancho Cucamonga Municipal Utility (RCMU) Line Extension on Arrow Route West of Yellowwood Court. MOTION: Moved by Council Member Spagnolo, seconded by Council Member Scott, to approve Consent Calendar Items G1 through G6. Motion carried, 4-0-1, with Mayor Michael absent. None None None None L.1. COUNCIL ANNOUNCEMENTS None L.2. INTER -AGENCY UPDATES None September 4, 20191 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 5 of 6 Page 13 None. Mayor Pro Tem Kennedy adjourned the meeting at 7:41 p.m. Approved: Respectfully submitted, Linda A. Troyan, MMC City Clerk Services Director September 4, 20191 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 6 of 6 Page 14 DATE: September 18, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT OF $640,988.36 AND WEEKLY CHECK REGISTERS (EXCLUDING CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY) IN THE AMOUNT OF $86,355.63 DATED AUGUST 27, 2019 THROUGH SEPTEMBER 09, 2019 AND ELECTRONIC DEBIT REGISTER FOR THE MONTH OF JULY 2019 IN THE AMOUNT OF $2,962,659.41. RECOMMENDATION: Staff recommends Fire Board approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 Check Register Attachment 1 Electronic Check Register Page 15 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/27/2019 through 9/9/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00009438 08/28/2019 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 56,350.02 0.00 56,350.02 AP 00009439 08/28/2019 RCCEA 1,758.50 0.00 1,758.50 AP 00009440 08/28/2019 RCPFA 11,666.68 0.00 11,666.68 AP 00009441 08/28/2019 TANKO LIGHTING 1,600.00 0.00 1,600.00 AP 00009448 08/28/2019 BRODART BOOKS 19,289.96 0.00 19,289.96 AP 00009449 08/28/2019 CITRUS MOTORS ONTARIO INC 0.00 72.08 72.08 AP 00009450 08/28/2019 FASTENAL COMPANY 295.16 0.00 295.16 AP 00009451 09/03/2019 AIRGAS USA LLC 0.00 488.76 488.76 AP 00009452 09/03/2019 BEST BEST & KRIEGER LLP 157.50 0.00 157.50 AP 00009453 09/03/2019 CARQUEST AUTO PARTS 563.44 0.00 563.44 AP 00009454 09/03/2019 DUMBELL MAN FITNESS EQUIPMENT, THE 150.00 0.00 150.00 AP 00009455 09/03/2019 EMCOR SERVICES 838.10 0.00 838.10 AP 00009456 09/03/2019 HOSE MAN INC 134.49 265.94 400.43 *** AP 00009457 09/03/2019 KME FIRE APPARATUS 0.00 1,478.82 1,478.82 AP 00009458 09/03/2019 MCFADDEN DALE HARDWARE 1,207.29 0.00 1,207.29 AP 00009459 09/03/2019 MINUTEMAN PRESS 0.00 68.51 68.51 AP 00009461 09/03/2019 OFFICE DEPOT 8,839.59 2,888.85 11,728.44 *** AP 00009462 09/03/2019 PSA PRINT GROUP 137.92 0.00 137.92 AP 00009463 09/03/2019 SAFELITE FULFILLMENT INC 222.36 0.00 222.36 AP 00009464 09/03/2019 SIEMENS MOBILITY INC 17,377.00 0.00 17,377.00 AP 00009465 09/04/2019 MICHAEL BAKER INTERNATIONAL INC 2,030.00 0.00 2,030.00 AP 00009466 09/04/2019 SAN BERNARDINO CTY SHERIFFS DEPT 3,229,508.00 0.00 3,229,508.00 AP 00009467 09/04/2019 SARGENT TOWN PLANNING INC 30,318.80 0.00 30,318.80 AP 00009468 09/05/2019 AIRGAS USA LLC 204.71 0.00 204.71 AP 00009469 09/05/2019 HOSE MAN INC 0.00 177.59 177.59 AP 00009470 09/05/2019 INLAND VALLEY DAILY BULLETIN 6,683.64 0.00 6,683.64 AP 00009471 09/05/2019 OFFICE DEPOT 642.15 0.00 642.15 AP 00009472 09/05/2019 PSA PRINT GROUP 77.58 232.74 310.32 *** AP 00403499 08/28/2019 ABLE BUILDING MAINTENANCE 3,306.25 0.00 3,306.25 AP 00403500 08/28/2019 AUFBAU CORPORATION 29,860.00 0.00 29,860.00 AP 00403501 08/28/2019 BAILEY, LYNNE ANN 10.00 0.00 10.00 AP 00403502 08/28/2019 BERNAL, JULIAN 139.00 0.00 139.00 AP 00403503 08/28/2019 BRIGHTVIEW LANDSCAPE SERVICES INC. 89,533.21 0.00 89,533.21 AP 00403504 08/28/2019 CALIFA GROUP 14,429.64 0.00 14,429.64 AP 00403505 08/28/2019 CHARTER COMMUNICATIONS 104,331.00 0.00 104,331.00 AP 00403506 08/28/2019 CUSHMAN AND WAKEFIELD OF CA 100.00 0.00 100.00 AP 00403507 08/28/2019 DEPENDABLE HIGHWAY EXPRESS INC 112.00 0.00 112.00 AP 00403508 08/28/2019 DR HORTON WESTERN PACIFIC HOUSING INC 83.08 0.00 83.08 AP 00403509 08/28/2019 ECOLAB CORPORATE FLEETS 136.00 0.00 136.00 AP 00403510 08/28/2019 FANG, HUAHONG 139.00 0.00 139.00 AP 00403511 08/28/2019 FEHR AND PEERS 38,204.75 0.00 38,204.75 AP 00403512 08/28/2019 GRAPHICS FACTORY PRINTING INC. 662.66 0.00 662.66 AP 00403513 08/28/2019 MGT OF AMERICA INC 3,750.00 0.00 3,750.00 AP 00403514 08/28/2019 MIDWEST TAPE 74.96 0.00 74.96 AP 00403515 08/28/2019 ONWARD ENGINEERING 384.00 0.00 384.00 AP 00403516 08/28/2019 RICHARDS WATSON AND GERSHON 21,546.31 0.00 21,546.31 AP 00403517 08/28/2019 RON LAWRENCE TRANS INC 10.00 0.00 10.00 User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 09/10/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:01:00 Page 16 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/27/2019 through 9/9/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00403518 08/28/2019 SIRSIDYNIX 1,730.00 0.00 1,730.00 AP 00403519 08/28/2019 SOUTHERN CALIFORNIA EDISON 36.78 0.00 36.78 AP 00403520 08/28/2019 SOUTHERN CALIFORNIA EDISON 39.61 0.00 39.61 AP 00403521 08/28/2019 TIREHUB LLC 1,345.08 0.00 1,345.08 AP 00403522 08/28/2019 TORO TOWING 100.00 0.00 100.00 AP 00403523 08/28/2019 UNIVERSAL FLEET SUPPLY 0.00 54.81 54.81 AP 00403528 08/28/2019 VERIZON WIRELESS - LA 5,469.50 0.00 5,469.50 AP 00403529 08/28/2019 ZENG, XIU 16.00 0.00 16.00 AP 00403690 08/28/2019 ACEY DECY EQUIPMENT INC. 97.86 0.00 97.86 AP 00403691 08/28/2019 ADAPT CONSULTING INC 1,332.44 0.00 1,332.44 AP 00403692 08/28/2019 ADVANCED CHEMICAL TRANSPORT 1,280.00 0.00 1,280.00 AP 00403693 08/28/2019 ADVANCED UTILITY SYSTEMS CORP 11,400.00 0.00 11,400.00 AP 00403694 08/28/2019 AFLAC GROUP INSURANCE 24.58 0.00 24.58 AP 00403695 08/28/2019 ALLEN, DEBORAH 318.88 0.00 318.88 AP 00403696 08/28/2019 AROCHO, ALMA 1,524.00 0.00 1,524.00 AP 00403697 08/28/2019 ARROW TRAILER SUPPLIES INC 27.96 0.00 27.96 AP 00403698 08/28/2019 AUFBAU CORPORATION 4,900.00 0.00 4,900.00 AP 00403699 08/28/2019 B & H PHOTO VIDEO 359.02 0.00 359.02 AP 00403700 08/28/2019 BAKER & TAYLOR LLC 82.38 0.00 82.38 AP 00403701 08/28/2019 BAST, KAROLYN 399.00 0.00 399.00 AP 00403702 08/28/2019 BILL AND WAGS INC. 0.00 283.50 283.50 AP 00403703 08/28/2019 BMI 1,427.00 0.00 1,427.00 AP 00403704 08/28/2019 BOUND TREE MEDICAL LLC 0.00 3,235.65 3,235.65 AP 00403705 08/28/2019 BRIGHTVIEW LANDSCAPE SERVICES INC. 2,918.32 0.00 2,918.32 AP 00403712 08/28/2019 C V W D 201,757.82 2,020.96 203,778.78 *** AP 00403713 08/28/2019 CAL PERS LONG TERM CARE PROGRAM 152.48 0.00 152.48 AP 00403714 08/28/2019 CALIFORNIA, STATE OF 250.00 0.00 250.00 AP 00403715 08/28/2019 CAMPOS, ENMA P. 2,575.00 0.00 2,575.00 AP 00403716 08/28/2019 CCS ORANGE COUNTY JANITORIAL INC. 64,263.08 0.00 64,263.08 AP 00403717 08/28/2019 CEBALLOS, LINDA 87.00 0.00 87.00 AP 00403718 08/28/2019 CESPEDES, CARLOS 200.00 0.00 200.00 AP 00403719 08/28/2019 CHILDREN'S DENTISTRY OF INLAND EMPIRE 13.50 0.00 13.50 AP 00403720 08/28/2019 CINTAS CORPORATION #150 0.00 360.30 360.30 AP 00403721 08/28/2019 CLARK, KAREN 720.00 0.00 720.00 AP 00403722 08/28/2019 COAST RECREATION INC 1,659.86 0.00 1,659.86 AP 00403723 08/28/2019 CONVERGEONE INC. 93,430.74 0.00 93,430.74 AP 00403724 08/28/2019 CUMMINS SALES AND SERVICE 0.00 770.00 770.00 AP 00403725 08/28/2019 D AND K CONCRETE COMPANY 1,562.39 0.00 1,562.39 AP 00403726 08/28/2019 DAISY 373.22 0.00 373.22 AP 00403727 08/28/2019 DANIELS TIRE SERVICE 0.00 183.00 183.00 AP 00403728 08/28/2019 DATA TICKET INC 6,685.75 0.00 6,685.75 AP 00403729 08/28/2019 DEPARTMENT OF JUSTICE 2,530.00 0.00 2,530.00 AP 00403730 08/28/2019 DIG SAFE BOARD 171.07 0.00 171.07 AP 00403731 08/28/2019 DOLLARHIDE, GINGER 252.00 0.00 252.00 AP 00403732 08/28/2019 DUNN, ANN MARIE 876.00 0.00 876.00 AP 00403733 08/28/2019 EASTERLING, RAY 134.40 0.00 134.40 AP 00403734 08/28/2019 ECORP CONSULTING INC 950.00 0.00 950.00 User: VLOPEZ - VERONICA LOPEZ Page: 2 Current Date: 09/10/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:01:00 Page 17 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/27/2019 through 9/9/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00403735 08/28/2019 ENGLISH, DENISE 500.00 0.00 500.00 AP 00403736 08/28/2019 FEDERAL EXPRESS CORP 31.83 0.00 31.83 AP 00403737 08/28/2019 FEDERAL EXPRESS CORP 64.90 0.00 64.90 AP 00403738 08/28/2019 FEHRAND PEERS 6,170.00 0.00 6,170.00 AP 00403739 08/28/2019 FONTAMILLAS, LIRIO 102.00 0.00 102.00 AP 00403740 08/28/2019 FORD OF UPLAND INC 8,391.10 0.00 8,391.10 AP 00403741 08/28/2019 FORTIN LAW GROUP 5,125.55 0.00 5,125.55 AP 00403742 08/28/2019 FRANKLIN TRUCK PARTS 0.00 96.52 96.52 AP 00403743 08/28/2019 FRONTIER COMM 1,027.03 734.63 1,761.66 *** AP 00403744 08/28/2019 FRONTIER COMM 3,212.82 0.00 3,212.82 AP 00403745 08/28/2019 GEOGRAPHICS 35.00 0.00 35.00 AP 00403746 08/28/2019 GEORGE HILLS COMPANY 323.70 0.00 323.70 AP 00403747 08/28/2019 GOLDEN STATE RISK MANAGEMENT AUTHORITY 92,734.00 1,381.00 94,115.00 *** AP 00403748 08/28/2019 GOLDEN STATE RISK MANAGEMENT AUTHORITY 97,642.00 1,381.00 99,023.00 *** AP 00403749 08/28/2019 GONSALVES AND SON, JOE A 3,000.00 0.00 3,000.00 AP 00403750 08/28/2019 GRAINGER 686.47 470.46 1,156.93 *** AP 00403751 08/28/2019 GRAPHICS FACTORY PRINTING INC. 950.37 0.00 950.37 AP 00403752 08/28/2019 GUGOL, FE 46.00 0.00 46.00 AP 00403753 08/28/2019 HAMILTON, MONIQUE 1,650.00 0.00 1,650.00 AP 00403754 08/28/2019 HAMPTON YOGA 1,140.00 0.00 1,140.00 AP 00403755 08/28/2019 HANGTIME SPORTS 2,292.00 0.00 2,292.00 AP 00403756 08/28/2019 HANRAHAN, GREG 131.73 0.00 131.73 AP 00403757 08/28/2019 HARRIS COMPUTER SYSTEMS 1,900.00 0.00 1,900.00 AP 00403758 08/28/2019 HARTE, KASSANDRA 50.00 0.00 50.00 AP 00403759 08/28/2019 HDL COREN AND CONE 4,845.00 0.00 4,845.00 AP 00403760 08/28/2019 HERITAGE EDUCATION GROUP 179.00 0.00 179.00 AP 00403761 08/28/2019 HMC ARCHITECTS 0.00 10,311.01 10,311.01 AP 00403762 08/28/2019 HOSE HEAVEN 16.59 0.00 16.59 AP 00403763 08/28/2019 HOYT LUMBER CO., SM 0.00 94.99 94.99 AP 00403764 08/28/2019 HP COMMUNICATIONS INC 1,500.00 0.00 1,500.00 AP 00403765 08/28/2019 HUBBERT, JAMES LIDELL 84.00 0.00 84.00 AP 00403766 08/28/2019 IDEXX DISTRIBUTION INC 5,665.09 0.00 5,665.09 AP 00403767 08/28/2019 INLAND OVERHEAD DOOR COMPANY 189.00 0.00 189.00 AP 00403768 08/28/2019 INNERLINE ENGINEERING INC 1,722.00 0.00 1,722.00 AP 00403769 08/28/2019 INTERVET INC 2,567.25 0.00 2,567.25 AP 00403770 08/28/2019 JASSO, GABRIEL 143.02 0.00 143.02 AP 00403771 08/28/2019 K -K WOODWORKING 135.64 0.00 135.64 AP 00403772 08/28/2019 KAISER FOUNDATION HEALTH PLAN INC 230,910.91 0.00 230,910.91 AP 00403773 08/28/2019 KINDRED CORPORATION 24,602.00 0.00 24,602.00 AP 00403774 08/28/2019 LATREACE, RAINEY 344.00 0.00 344.00 AP 00403775 08/28/2019 LAWDIS, STEVE 300.00 0.00 300.00 AP 00403776 08/28/2019 LIEBERT CASSIDY WHITMORE 2,500.00 0.00 2,500.00 AP 00403777 08/28/2019 LOMA LINDA, CITY OF 15.00 0.00 15.00 AP 00403778 08/28/2019 LOS ANGELES TIMES 249.83 0.00 249.83 AP 00403779 08/28/2019 LOZANO SMITH LLP 7,627.56 0.00 7,627.56 AP 00403780 08/28/2019 MARCINKOWSKI, BRIAN 67.36 0.00 67.36 AP 00403781 08/28/2019 MCMASTER CARR SUPPLY COMPANY 347.38 0.00 347.38 User: VLOPEZ - VERONICA LOPEZ Page: 3 Current Date: 09/10/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:01:00 Page 18 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/27/2019 through 9/9/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00403782 08/28/2019 MEDIWASTE DISPOSAL 40.00 0.00 40.00 AP 00403783 08/28/2019 MIDWEST TAPE 2,137.56 0.00 2,137.56 AP 00403784 08/28/2019 MILLIMONO, ANTOINETTE 25.00 0.00 25.00 AP 00403785 08/28/2019 MOLL, FREDERICK 19.49 0.00 19.49 AP 00403786 08/28/2019 MORRIS, RICHARD 108.00 0.00 108.00 AP 00403787 08/28/2019 MOUNTAIN VIEW GLASS AND MIRROR INC 32.90 0.00 32.90 AP 00403788 08/28/2019 NAPA AUTO PARTS 34.06 458.20 492.26 *** AP 00403789 08/28/2019 NEWCO DISTRIBUTORS INC 1,396.00 0.00 1,396.00 AP 00403790 08/28/2019 ONTARIO WINNELSON CO 270.24 0.00 270.24 AP 00403791 08/28/2019 OPARC 396.00 0.00 396.00 AP 00403792 08/28/2019 ORKIN PEST CONTROL 1,158.32 0.00 1,158.32 AP 00403793 08/28/2019 ORONA, PATRICIA 910.00 0.00 910.00 AP 00403794 08/28/2019 OTT, LAURA 882.00 0.00 882.00 AP 00403795 08/28/2019 OTT, SHARON 522.00 0.00 522.00 AP 00403796 08/28/2019 PAPAZOGLU, NORAY 1,051.20 0.00 1,051.20 AP 00403797 08/28/2019 PRE -PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00403798 08/28/2019 R AND R AUTOMOTIVE 1,061.39 0.00 1,061.39 AP 00403799 08/28/2019 R3 CONSULTING GROUP INC 7,800.00 0.00 7,800.00 AP 00403800 08/28/2019 RANCHO CUCAMONGA CHAMBER OF COMMERCE 3,333.34 0.00 3,333.34 AP 00403801 08/28/2019 RANCHO SMOG CENTER 169.90 0.00 169.90 AP 00403802 08/28/2019 RBM LOCK AND KEY SERVICE 2.96 0.00 2.96 AP 00403803 08/28/2019 RESTROOM DIRECT 1,049.00 0.00 1,049.00 AP 00403804 08/28/2019 RICHARD WIGHTMAN CONSTRUCTION INC 4,067.00 0.00 4,067.00 AP 00403805 08/28/2019 RICHARD WIGHTMAN CONSTRUCTION INC 3,486.00 0.00 3,486.00 AP 00403806 08/28/2019 RICHARD WIGHTMAN CONSTRUCTION INC 4,067.00 0.00 4,067.00 AP 00403807 08/28/2019 RIGLEMAN, ENCARNACION ONTIVEROS 160.00 0.00 160.00 AP 00403808 08/28/2019 RODAS' AUTO REPAIR 863.32 0.00 863.32 AP 00403809 08/28/2019 SAFECHECKS 465.29 0.00 465.29 AP 00403810 08/28/2019 SAN BERNARDINO CO AUDITOR CONT 10,448.00 0.00 10,448.00 AP 00403811 08/28/2019 SAN BERNARDINO CTY FIRE PROTECTION DIST 0.00 5,267.00 5,267.00 AP 00403812 08/28/2019 SASSOON, LORI 225.15 0.00 225.15 AP 00403813 08/28/2019 SBPEA 1,988.36 0.00 1,988.36 AP 00403814 08/28/2019 SEVEN POINTS INC 600.00 0.00 600.00 AP 00403815 08/28/2019 SHAH, ROOHI 500.00 0.00 500.00 AP 00403816 08/28/2019 SHRED IT USA LLC 211.88 0.00 211.88 AP 00403817 08/28/2019 SHRED PROS 118.00 0.00 118.00 AP 00403818 08/28/2019 SIRSIDYNIX 47,247.53 0.00 47,247.53 AP 00403826 08/28/2019 SOUTHERN CALIFORNIA EDISON 15,278.14 3,381.16 18,659.30 *** AP 00403827 08/28/2019 STANDARD INSURANCE COMPANY 12,074.85 0.00 12,074.85 AP 00403828 08/28/2019 STOR'EM SELF STORAGE 575.00 0.00 575.00 AP 00403829 08/28/2019 STOTZ EQUIPMENT 654.03 0.00 654.03 AP 00403830 08/28/2019 TORO TOWING 300.00 0.00 300.00 AP 00403831 08/28/2019 TRACEY, VAL 204.00 0.00 204.00 AP 00403832 08/28/2019 TROYAN, LINDA A 268.00 0.00 268.00 AP 00403833 08/28/2019 TYUS, IDA 693.00 0.00 693.00 AP 00403834 08/28/2019 U.S. BANK PARS ACCT #6746022500 1,091.23 0.00 1,091.23 AP 00403835 08/28/2019 U.S. BANK PARS ACCT #6746022500 20,804.23 0.00 20,804.23 User: VLOPEZ - VERONICA LOPEZ Page: 4 Current Date: 09/10/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:01:00 Page 19 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/27/2019 through 9/9/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00403836 08/28/2019 U.S. BANK PARS ACCT #6746022500 14,174.10 0.00 14,174.10 AP 00403837 08/28/2019 U.S. BANK PARS ACCT #6746022500 1,122.77 0.00 1,122.77 AP 00403838 08/28/2019 U.S. BANK PARS ACCT #6746022500 1,081.45 0.00 1,081.45 AP 00403839 08/28/2019 U.S. BANK PARS ACCT #6746022500 14,091.81 0.00 14,091.81 AP 00403840 08/28/2019 U.S. BANK PARS ACCT #6745033700 6,605.00 0.00 6,605.00 AP 00403841 08/28/2019 U.S. BANK PARS ACCT #6745033700 6,605.00 0.00 6,605.00 AP 00403842 08/28/2019 UNDERGROUND SVC ALERT OF SO CAL 170.05 0.00 170.05 AP 00403843 08/28/2019 UNITED WAY 60.00 0.00 60.00 AP 00403844 08/28/2019 UPS 29.00 0.00 29.00 AP 00403845 08/28/2019 VALLEY POWER SYSTEMS INC 0.00 23.61 23.61 AP 00403846 08/28/2019 VAN SCOYOC ASSOCIATES INC 4,000.00 0.00 4,000.00 AP 00403847 08/28/2019 WAXIE SANITARY SUPPLY 0.00 671.05 671.05 AP 00403848 08/28/2019 WEATHERSBY, CHERRIE 29.00 0.00 29.00 AP 00403849 08/28/2019 WESTCOAST MEDIA 1,298.00 0.00 1,298.00 AP 00403850 09/04/2019 ADVANTAGE SEALING SYSTEMS INC 461.17 0.00 461.17 AP 00403851 09/04/2019 ALCORN, RICHARD 20.00 0.00 20.00 AP 00403852 09/04/2019 ALPHAGRAPHICS 0.00 1,913.49 1,913.49 AP 00403853 09/04/2019 AQUABIO ENVIRONMENTAL TECHNOLOGIES INC. 1,945.00 0.00 1,945.00 AP 00403854 09/04/2019 ART OF LIVING FOUNDATION 54.00 0.00 54.00 AP 00403855 09/04/2019 BAB STEERING HYDRAULICS INC 0.00 534.18 534.18 AP 00403856 09/04/2019 BAKER & TAYLOR LLC 467.04 0.00 467.04 AP 00403857 09/04/2019 BCC CONTRACTING INC 5,000.00 0.00 5,000.00 AP 00403858 09/04/2019 BOOT BARN INC. 2,431.56 0.00 2,431.56 AP 00403859 09/04/2019 BOUND TREE MEDICAL LLC 0.00 8,724.48 8,724.48 AP 00403860 09/04/2019 BRYAN CAVE LEIGHTON PAISNER LLP 125.00 0.00 125.00 AP 00403861 09/04/2019 BUREAU VERITAS NORTH AMERICA INC 1,480.76 0.00 1,480.76 AP 00403862 09/04/2019 C V W D 27.00 0.00 27.00 AP 00403863 09/04/2019 C V W D 173.44 0.00 173.44 AP 00403867 09/04/2019 C V W D 99,184.74 87.03 99,271.77 *** AP 00403868 09/04/2019 CARGANILLA, PAUL 500.00 0.00 500.00 AP 00403869 09/04/2019 CARRASCO, RANDY WILLIAM 12.49 0.00 12.49 AP 00403870 09/04/2019 CART RETRIEVAL INC 168.00 0.00 168.00 AP 00403871 09/04/2019 CHARTER COMMUNICATIONS 7,892.44 6,362.54 14,254.98 *** AP 00403872 09/04/2019 CINTAS CORPORATION #150 1,399.79 240.21 1,640.00 *** AP 00403873 09/04/2019 CIVIC SOLUTIONS INC 17,355.00 0.00 17,355.00 AP 00403874 09/04/2019 COLUM, ROSALIND 101.66 0.00 101.66 AP 00403875 09/04/2019 COMEAU, CHAD 0.00 200.00 200.00 AP 00403876 09/04/2019 CONSUMERS PIPE - FONTANA 0.00 55.35 55.35 AP 00403877 09/04/2019 CUMMINS SALES AND SERVICE 168.03 399.18 567.21 *** AP 00403878 09/04/2019 D AND K CONCRETE COMPANY 1,930.36 0.00 1,930.36 AP 00403879 09/04/2019 DATA TICKET INC 287.46 0.00 287.46 AP 00403880 09/04/2019 DELTA DENTAL INSURANCE COMPANY 1,252.12 0.00 1,252.12 AP 00403881 09/04/2019 DELTA DENTAL INSURANCE COMPANY 42,589.43 0.00 42,589.43 AP 00403882 09/04/2019 E GROUP, THE 450.00 0.00 450.00 AP 00403883 09/04/2019 ELECNOR BELCO ELECTRIC INC 78,262.90 0.00 78,262.90 AP 00403884 09/04/2019 EMPLOYMENT DEVELOPMENT DEPT 4,736.00 0.00 4,736.00 AP 00403885 09/04/2019 ENVISIONWARE INC 2,285.80 0.00 2,285.80 User: VLOPEZ - VERONICA LOPEZ Page: 5 Current Date: 09/10/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:01:00 Page 20 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/27/2019 through 9/9/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00403886 09/04/2019 EXECUTIVE AUTO DETAIL 0.00 550.00 550.00 AP 00403887 09/04/2019 FAVELA JR., RICHARD 20.00 0.00 20.00 AP 00403888 09/04/2019 FRONTIER COMM 1,490.48 440.74 1,931.22 *** AP 00403889 09/04/2019 FULLMER CONSTRUCTION 1,500.00 0.00 1,500.00 AP 00403890 09/04/2019 G AND M BUSINESS INTERIORS 7,868.93 0.00 7,868.93 AP 00403891 09/04/2019 GATES, THERESA 2,300.00 0.00 2,300.00 AP 00403892 09/04/2019 GOLDEN SUN 543.88 0.00 543.88 AP 00403893 09/04/2019 GOSE, DALE 50.00 0.00 50.00 AP 00403894 09/04/2019 GRAINGER 20.68 225.50 246.18 *** AP 00403895 09/04/2019 GRAPHICS FACTORY PRINTING INC. 506.42 0.00 506.42 AP 00403896 09/04/2019 GULZARZADA, DIANA 42.00 0.00 42.00 AP 00403897 09/04/2019 HANGTIME SPORTS 1,704.00 0.00 1,704.00 AP 00403898 09/04/2019 HAULAWAY STORAGE CONTAINERS INC. 119.84 0.00 119.84 AP 00403899 09/04/2019 HEARTSAVERS LLC 88.00 0.00 88.00 AP 00403900 09/04/2019 HERITAGE EDUCATION GROUP 190.00 0.00 190.00 AP 00403901 09/04/2019 HI -LINE ELECTRIC COMPANY 213.67 0.00 213.67 AP 00403902 09/04/2019 INLAND EMPIRE MEDIA GROUP INC 495.00 0.00 495.00 AP 00403903 09/04/2019 INTERSTATE BATTERIES 203.54 0.00 203.54 AP 00403904 09/04/2019 INTERWEST CONSULTING GROUP INC 0.00 4,667.01 4,667.01 AP 00403905 09/04/2019 LI, ELSA 130.00 0.00 130.00 AP 00403906 09/04/2019 LICHTMAN, OFER 0.00 41.49 41.49 AP 00403907 09/04/2019 LIEBERT CASSIDY WHITMORE 3,396.50 1,073.00 4,469.50 *** AP 00403908 09/04/2019 LITTLE BEAR PRODUCTIONS 150.00 0.00 150.00 AP 00403909 09/04/2019 LOS CENZONTLES MEXICAN ARTS CENTER 9,800.00 0.00 9,800.00 AP 00403910 09/04/2019 LU'S LIGHTHOUSE INC 113.42 0.00 113.42 AP 00403911 09/04/2019 MARIPOSA LANDSCAPES INC 1,366.92 0.00 1,366.92 AP 00403912 09/04/2019 MATANGA, JULIE EDWARDS 612.00 0.00 612.00 AP 00403913 09/04/2019 MC AVOY & MARKHAM 54,693.90 0.00 54,693.90 AP 00403914 09/04/2019 MCI 69.04 0.00 69.04 AP 00403915 09/04/2019 MCMASTER CARR SUPPLY COMPANY 36.33 0.00 36.33 AP 00403916 09/04/2019 MIDWEST TAPE 1,641.80 0.00 1,641.80 AP 00403917 09/04/2019 NAPA AUTO PARTS 0.00 3,444.40 3,444.40 AP 00403918 09/04/2019 NEOPOST USA INC 492.23 0.00 492.23 AP 00403919 09/04/2019 NPI PRODUCTION SERVICES INC 49,200.00 0.00 49,200.00 AP 00403920 09/04/2019 O S T S INC 1,199.63 0.00 1,199.63 AP 00403921 09/04/2019 ONTRAC 74.45 0.00 74.45 AP 00403922 09/04/2019 ORKIN PEST CONTROL 0.00 82.78 82.78 AP 00403923 09/04/2019 OSTOS, MARISSA 120.62 0.00 120.62 AP 00403924 09/04/2019 PACIFIC UTILITY INSTALLATION INC 5,267.88 0.00 5,267.88 AP 00403925 09/04/2019 RANCHO CUCAMONGA QUAKES 2,356.00 0.00 2,356.00 AP 00403926 09/04/2019 RANCHO SMOG CENTER 540.00 0.00 540.00 AP 00403927 09/04/2019 RAPP, SCOTT 143.73 0.00 143.73 AP 00403928 09/04/2019 RED WING BUSINESS ADVANTAGE ACCOUNT 3,673.53 0.00 3,673.53 AP 00403929 09/04/2019 RF WHITE CO INC 732.70 0.00 732.70 AP 00403930 09/04/2019 RIVERA, JANAE 96.96 0.00 96.96 AP 00403931 09/04/2019 S C C E ELECTRICAL SERVICES 8,550.00 0.00 8,550.00 AP 00403932 09/04/2019 SAGECREST PLANNING AND ENVIRONMENTAL LLC 10,312.50 0.00 10,312.50 User: VLOPEZ - VERONICA LOPEZ Page: 6 Current Date: 09/10/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:01:00 Page 21 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/27/2019 through 9/9/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00403933 09/04/2019 SALAZAR, SANDRA 28.42 0.00 28.42 AP 00403934 09/04/2019 SAN BERNARDINO COUNTY 0.00 120.00 120.00 AP 00403935 09/04/2019 SAN BERNARDINO CTY FIRE PROTECTION DIST 3,431.00 0.00 3,431.00 AP 00403936 09/04/2019 SAN BERNARDINO CTY FPO ASSOCIATION 0.00 140.00 140.00 AP 00403937 09/04/2019 SC FUELS 0.00 12,937.07 12,937.07 AP 00403938 09/04/2019 SEBAS HORTICULTURE 950.00 0.00 950.00 AP 00403940 09/04/2019 SHOETERIA 14,355.22 0.00 14,355.22 AP 00403941 09/04/2019 SHRED PROS 118.00 0.00 118.00 AP 00403945 09/04/2019 SOUTHERN CALIFORNIA EDISON 29,734.91 985.99 30,720.90 *** AP 00403946 09/04/2019 SOUTHERN CALIFORNIA EDISON 67.58 0.00 67.58 AP 00403947 09/04/2019 SOUTHERN CALIFORNIA EDISON 151.36 0.00 151.36 AP 00403948 09/04/2019 SOUTHERN CALIFORNIA EDISON 114.88 0.00 114.88 AP 00403949 09/04/2019 SOUTHERN CALIFORNIA EDISON 88.06 0.00 88.06 AP 00403950 09/04/2019 SOUTHERN CALIFORNIA EDISON 243.16 0.00 243.16 AP 00403951 09/04/2019 SOUTHERN CALIFORNIA EDISON 2,926.17 0.00 2,926.17 AP 00403952 09/04/2019 STANDARD INSURANCE COMPANY 3,357.56 0.00 3,357.56 AP 00403953 09/04/2019 T S R CONSTRUCTION & INSPECTION 161,025.95 0.00 161,025.95 AP 00403954 09/04/2019 THE COUNSELING TEAM INTERNATIONAL 0.00 750.00 750.00 AP 00403955 09/04/2019 TRANSCOLD DISTRIBUTION USA 100.00 0.00 100.00 AP 00403956 09/04/2019 U.S. BANK PARS ACCT #6746022500 20,812.46 0.00 20,812.46 AP 00403957 09/04/2019 U.S. BANK PARS ACCT #6746022500 1,134.15 0.00 1,134.15 AP 00403958 09/04/2019 UNITED PACIFIC SERVICES INC 34,968.00 0.00 34,968.00 AP 00403959 09/04/2019 UNITED PACIFIC SERVICES INC 4,458.00 0.00 4,458.00 AP 00403960 09/04/2019 UPS 29.00 0.00 29.00 AP 00403961 09/04/2019 URBAN ARENA 18,215.09 0.00 18,215.09 AP 00403962 09/04/2019 VAN DAELE DEVELOPMENT CORPORATION 19,678.23 0.00 19,678.23 AP 00403963 09/04/2019 VERIZON WIRELESS - LA 0.00 4,692.94 4,692.94 AP 00403964 09/04/2019 WHITE, VANNESSA 96.96 0.00 96.96 AP 00403965 09/04/2019 WILLHITE, LESLIE 250.00 0.00 250.00 AP 00403966 09/04/2019 WINZER CORPORATION 0.00 836.11 836.11 Total City: $5,578,892.25 Total Fire: $86,355.63 Grand Total: Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 7 Current Date: 09/10/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:01:00 Page 22 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register July 1, 2019 to July 31, 2019 DATE DESCRIPTION CITY FIRE AMOUNT 7/1 Workers Comp - City Account Transfer 843.60 - 843.60 7/1 Workers Comp - Fire Account Transfer - 201.36 201.36 7/3 STATE DISBURSEMENT UNIT - Child Support Payments - 5,186.04 5,186.04 7/3 U.S. BANK - Corporate Card Payment 85,553.90 22,191.78 107,745.68 7/3 U.S. BANK -Costco Card Payment 761.88 408.69 1,170.57 7/3 U.S. BANK- Purchasing Card Payment 47,154.26 9,376.54 56,530.80 7/3 Workers Comp - City Account Transfer 4,423.26 - 4,423.26 7/3 Workers Comp - Fire Account Transfer - 8,025.60 8,025.60 7/5 CALPERS - Fire - Retirement Account Deposit 2,343.46 2,343.46 7/5 CALPERS - Fire - Retirement Account Deposit 3,624.68 3,624.68 7/5 CALPERS - Fire - Retirement Account Deposit 4,070.43 4,070.43 7/5 CALPERS - Fire - Retirement Account Deposit 8,456.81 8,456.81 7/5 CALPERS - Fire - Retirement Account Deposit 11,875.32 11,875.32 7/5 CALPERS - Fire - Retirement Account Deposit - 108,565.94 108,565.94 7/5 Workers Comp - City Account Transfer 517.14 - 517.14 7/5 Workers Comp - Fire Account Transfer - 987.90 987.90 7/8 CALPERS - City - Retirement Account Deposit 49,780.00 - 49,780.00 7/8 CALPERS - City - Retirement Account Deposit 106,150.00 106,150.00 7/8 Workers Comp - City Account Transfer 24.00 - 24.00 7/8 Workers Comp - Fire Account Transfer - 437.53 437.53 7/9 CALPERS - City - Retirement Account Deposit 2,353.95 - 2,353.95 7/9 CALPERS - City - Retirement Account Deposit 5,515.34 5,515.34 7/9 WIRE PAYMENT - RCMU CAISO 72,196.10 72,196.10 7/9 Workers Comp - City Account Transfer 349.07 - 349.07 7/9 Workers Comp - Fire Account Transfer - 50.00 50.00 7/10 Workers Comp - City Account Transfer 4,560.34 - 4,560.34 7/10 Workers Comp - Fire Account Transfer - 6,222.53 6,222.53 7/11 Workers Comp - City Account Transfer 7,091.36 - 7,091.36 7/11 Workers Comp - Fire Account Transfer - 28,889.09 28,889.09 7/12 Workers Comp - City Account Transfer 3,752.50 - 3,752.50 7/12 Workers Comp - Fire Account Transfer - 480.61 480.61 7/15 Workers Comp - Fire Account Transfer 1,582.59 1,582.59 7/16 Workers Comp - Fire Account Transfer - 539.88 539.88 7/17 STATE DISBURSEMENT UNIT - Child Support Payments 2,029.50 - 2,029.50 7/17 STATE DISBURSEMENT UNIT - Child Support Payments - 5,369.46 5,369.46 7/17 Workers Comp - City Account Transfer 2,672.35 - 2,672.35 7/17 Workers Comp - Fire Account Transfer - 3,117.58 3,117.58 7/18 Workers Comp - City Account Transfer 1,460.00 - 1,460.00 7/18 Workers Comp - Fire Account Transfer - 22.12 22.12 7/19 Workers Comp - City Account Transfer 3,906.16 - 3,906.16 7/19 Workers Comp - Fire Account Transfer - 20,847.18 20,847.18 7/2 Bank Fee 69.30 - 69.30 7/2 STATE DISBURSEMENT UNIT - Child Support Payments 2,029.50 2,029.50 7/22 Workers Comp - City Account Transfer 80.68 80.68 7/23 CALPERS - City - Retirement Account Deposit 2,321.80 2,321.80 7/23 CALPERS - City - Retirement Account Deposit 11,787.60 11,787.60 7/23 CALPERS - City - Retirement Account Deposit 12,741.70 12,741.70 7/23 CALPERS - City - Retirement Account Deposit 3,303,400.00 3,303,400.00 7/23 CALPERS - City - Retirement Account Deposit 53,650.00 53,650.00 7/23 CALPERS - City - Retirement Account Deposit 110,521.00 - 110,521.00 7/23 CALPERS - Fire - Retirement Account Deposit - 134,380.71 134,380.71 7/23 CALPERS - Fire - Retirement Account Deposit 267.90 267.90 7/23 CALPERS - Fire - Retirement Account Deposit 399.50 399.50 7/23 CALPERS - Fire - Retirement Account Deposit 451.20 451.20 7/23 CALPERS - Fire - Retirement Account Deposit 559.30 559.30 7/23 CALPERS - Fire - Retirement Account Deposit 846.00 846.00 7/23 CALPERS - Fire - Retirement Account Deposit 1,232.00 1,232.00 7/23 CALPERS - Fire - Retirement Account Deposit 2,532.00 2,532.00 7/23 CALPERS - Fire - Retirement Account Deposit 3,882.20 3,882.20 7/23 CALPERS - Fire - Retirement Account Deposit 4,256.00 4,256.00 7/23 CALPERS - Fire - Retirement Account Deposit 13,911.00 13,911.00 7/23 CALPERS - Fire - Retirement Account Deposit 169,877.00 169,877.00 7/23 CALPERS - Fire - Retirement Account Deposit 2,190,829.00 2,190,829.00 1 Page 23 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register July 1, 2019 to July 31, 2019 DATE DESCRIPTION CITY FIRE AMOUNT 7/23 CALIPERS - Fire - Retirement Account Deposit 336.92 336.92 7/23 CALIPERS - Fire - Retirement Account Deposit 904.41 904.41 7/23 CALIPERS - Fire - Retirement Account Deposit 2,459.42 2,459.42 7/23 CALIPERS - Fire - Retirement Account Deposit 2,993.84 2,993.84 7/23 CALIPERS - Fire - Retirement Account Deposit 3,784.78 3,784.78 7/23 CALIPERS - Fire - Retirement Account Deposit 4,318.15 4,318.15 7/23 CALIPERS - Fire - Retirement Account Deposit 8,873.99 8,873.99 7/23 CALIPERS - Fire - Retirement Account Deposit 12,314.66 12,314.66 7/23 CALIPERS - Fire - Retirement Account Deposit 29,389.20 29,389.20 7/23 CALIPERS - Fire - Retirement Account Deposit - 111,989.36 111,989.36 7/23 Workers Comp - City Account Transfer 939.65 - 939.65 7/23 Workers Comp - Fire Account Transfer - 1,740.00 1,740.00 7/24 Workers Comp - City Account Transfer 1,172.33 - 1,172.33 7/24 Workers Comp - Fire Account Transfer - 1,064.73 1,064.73 7/25 Workers Comp - City Account Transfer 1,331.90 - 1,331.90 7/25 Workers Comp - Fire Account Transfer - 110.19 110.19 7/26 Workers Comp - City Account Transfer 2,981.90 - 2,981.90 7/26 Workers Comp - Fire Account Transfer - 1,080.20 1,080.20 7/29 WIRE PAYMENT - RCMU CAISO 10,051.63 - 10,051.63 7/31 STATE DISBURSEMENT UNIT - Child Support Payments - 5,002.63 5,002.63 7/31 STATE DISBURSEMENT UNIT - Child Support Payments 2,029.50 - 2,029.50 TOTAL CITY 3,916,203.20 TOTAL FIRE 2,962,659.41 GRAND TOTAL 6,878,862.61 2 Page 24 DATE: September 18, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE WEEKLY CHECK REGISTERS FOR CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY IN THE AMOUNT OF $485.62 DATED AUGUST 27, 2019 THROUGH SEPTEMBER 09, 2019. RECOMMENDATION: Staff recommends Fire Board approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 So Ca Gas - Check Register Page 25 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT So Calif Gas Company Only. Agenda Check Register 8/27/2019 through 9/9/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00403819 08/28/2019 SO CALIF GAS COMPANY 4,894.03 357.34 5,251.37 *** AP 00403942 09/04/2019 SO CALIF GAS COMPANY 1,021.34 128.28 1,149.62 *** Total City: $5,915.37 Total Fire: $485.62 Grand Total:$6,490-.99 Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 09/10/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:03:16 Page 26 DATE: September 18, 2019 TO: President and Members of the Board of Directors FROM: Lori E. Sassoon, Deputy City Manager/Administrative Services INITIATED BY: Tamara L. Layne, Finance Director Sandra G. Ramirez, Management Analyst III SUBJECT: CONSIDERATION TO RECEIVE AND FILE CURRENT INVESTMENT SCHEDULE AS OF AUGUST 31, 2019. RECOMMENDATION: Staff recommends that the President and Members of the Board of Directors receive and file the attached current investment schedule for the Rancho Cucamonga Fire Protection District as of August 31, 2019. The attached investment schedule as of August 31, 2019 reflects cash and investments managed by the Finance/Treasury Management Division and is in conformity with the requirements of California Government Code Section 53601 and the Rancho Cucamonga Fire Protection District's adopted Investment Policy as approved by the President and Members of the Board of Directors on February 20, 2019. ANALYSIS: The District's Treasurer is required to submit a quarterly investment report to the President and Members of the Board of Directors in accordance with California Government Code Section 53646. The quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the District Treasurer has elected to provide this report on a monthly basis. FISCAL IMPACT: None COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 - Portfolio Management - Portfolio Summary August 31, 2019 Page 27 U 7 M m N tD 00 CO C1 C 7c C_= U- = U g eTi 7 C07 � r N top N W N N O r c N d Y 0 7 r ((pp e N 't O M O cCN n O O N O r M O r O O N to o m M M o � om tari 0 V tO+f t0 w N N c a CD N N M 0 Cq0 N Cq cco C1 C 7c C_= U- = U g ar N r � h ti v g r d Y 0 7 r ((pp e N 't O M O cCN n O O N O r M O r O O N to o m M M o � om tari 0 V tO+f t0 w N N c a CD N N M 0 Cq0 N Cq cco C d l0 a E �o �v c N C V E N r c~ d L y � C � • C d Lr w d oa T d o. u E Q N . N 01 y N C O N E y t0 0 C U- 0 t r 0 $� v° E l0 O 0"0 a •g m N � >t r� c y o-0 O O S_ 0 a C V O � '0' y92 N CD s O! E13 >�a � gc �a O e.a w �U y C � N � N , N LO r C 0 yoy' U 7 y v CC1 •Zg CL CS 6 LO O O O E y a ui w > O to Page 28 C 7c C_= U- = U g y E a 12 �j F. c N �I U m 22 y m y E °1 c cm C) > O D1 au. 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C7 2 Y W rn Q Q a0 ao O) Q N N CV M M M W W W W W W W QQQ QQQ Q (7 (7 U' C, 0 C9 U' M M M M M M M 0 0 m t0 (0 f0 co f0 Co M M M M M M M M M M A N N M N M M M M M M LL (7 M M M M M f0 M M M M M C7 M M M M M M M M M 0 N t 8 m O Pag`l 29 N IL V N 0 N N 7 0 'rdO LQ N m Q N N V C 7 `a AllN aD CD v N � � I co So m ciao V to r N I N CM CR r cornu e c a Qm 04 m 7 M O -t O O O O O Y 0 C N p O � V N OaN N {+V LQ d m O C N m Q N N V C 7 `a N aD a N O O co So m ciao cc a cornu e c Qm m m a I b CR r O O C C 0 e' W F O 0 C 0 0 0 0 r OI z M 3 0 0 y N C O CL 0 rn 0 r7 Z 7 V m U) o r� U)C U) CO N G N W N a co 0 M tot0 r to f0 0 m 0 0 Page 30 N OaN N {+V LQ Q N N M Y! O C N aD CD N O O C C 0 e' W F O 0 C 0 0 0 0 r OI z M 3 0 0 y N C O CL 0 rn 0 r7 Z 7 V m U) o r� U)C U) CO N G N W N a co 0 M tot0 r to f0 0 m 0 0 Page 30 C N Q O 0 fA fA O rn 0 N E9 dr ` O r N r O G D d 7 d co C G. 3 H d m 7 co � O� a o•>w �o W _ D LL N U h Cf 0 Q O 0 O O O co O O O O C, M O 0 rn 0 N 0 N N O O D co Z co CVH D LL U I 0 g w 0 z O x Ir U O LLJ O W LL ^ Z Z U } W LL O w '9 E z CA W V� J to fq 7 M Z y m a O Z 3 O V C O O g 3 c C c CL LL Um O c m O N U N Q' � V OXi C C LO a C 7 � V N � IM � Q o N O O NOco O m J V cn h d co LLL O O O co O O O O C, M O 0 O rn 0 N O co co CVH U 0 0 O x U O W LL Z W O CA W C a 3 N M V O 3 C Um N Q' � V OXi LO a 7 CD n O rho a� U)0 0 CO U) m 2 F - Y � CD E �+ Q CD cm 0-0 N LL m 0 U o M CD CO �O U er Q O U O Q o a) U m U) ANN Page 32 v •L a, L �r — •L M LL 3 �+ c L O Q eo 0 V 00 CL 0 a w .1 ORo 0 0 0 10-0 a 0 0 0 0 0 0 0 0 CV) M N N O In O (D } It 1� N th �y } M N M N r N t C O 2 04 U) O 2 Page 33 DATE: September 18, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT OF $1,219,684.28 AND WEEKLY CHECK REGISTERS (EXCLUDING CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY) IN THE AMOUNT OF $5,578,892.25 DATED AUGUST 27, 2019 THROUGH SEPTEMBER 09, 2019 AND ELECTRONIC DEBIT REGISTER FOR THE MONTH OF JULY 2019 IN THE AMOUNT OF $3,916,203.20. RECOMMENDATION: Staff recommends City Council approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 Check Register Attachment 1 Electronic Check Register Page 34 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/27/2019 through 9/9/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00009438 08/28/2019 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 56,350.02 0.00 56,350.02 AP 00009439 08/28/2019 RCCEA 1,758.50 0.00 1,758.50 AP 00009440 08/28/2019 RCPFA 11,666.68 0.00 11,666.68 AP 00009441 08/28/2019 TANKO LIGHTING 1,600.00 0.00 1,600.00 AP 00009448 08/28/2019 BRODART BOOKS 19,289.96 0.00 19,289.96 AP 00009449 08/28/2019 CITRUS MOTORS ONTARIO INC 0.00 72.08 72.08 AP 00009450 08/28/2019 FASTENAL COMPANY 295.16 0.00 295.16 AP 00009451 09/03/2019 AIRGAS USA LLC 0.00 488.76 488.76 AP 00009452 09/03/2019 BEST BEST & KRIEGER LLP 157.50 0.00 157.50 AP 00009453 09/03/2019 CARQUEST AUTO PARTS 563.44 0.00 563.44 AP 00009454 09/03/2019 DUMBELL MAN FITNESS EQUIPMENT, THE 150.00 0.00 150.00 AP 00009455 09/03/2019 EMCOR SERVICES 838.10 0.00 838.10 AP 00009456 09/03/2019 HOSE MAN INC 134.49 265.94 400.43 *** AP 00009457 09/03/2019 KME FIRE APPARATUS 0.00 1,478.82 1,478.82 AP 00009458 09/03/2019 MCFADDEN DALE HARDWARE 1,207.29 0.00 1,207.29 AP 00009459 09/03/2019 MINUTEMAN PRESS 0.00 68.51 68.51 AP 00009461 09/03/2019 OFFICE DEPOT 8,839.59 2,888.85 11,728.44 *** AP 00009462 09/03/2019 PSA PRINT GROUP 137.92 0.00 137.92 AP 00009463 09/03/2019 SAFELITE FULFILLMENT INC 222.36 0.00 222.36 AP 00009464 09/03/2019 SIEMENS MOBILITY INC 17,377.00 0.00 17,377.00 AP 00009465 09/04/2019 MICHAEL BAKER INTERNATIONAL INC 2,030.00 0.00 2,030.00 AP 00009466 09/04/2019 SAN BERNARDINO CTY SHERIFFS DEPT 3,229,508.00 0.00 3,229,508.00 AP 00009467 09/04/2019 SARGENT TOWN PLANNING INC 30,318.80 0.00 30,318.80 AP 00009468 09/05/2019 AIRGAS USA LLC 204.71 0.00 204.71 AP 00009469 09/05/2019 HOSE MAN INC 0.00 177.59 177.59 AP 00009470 09/05/2019 INLAND VALLEY DAILY BULLETIN 6,683.64 0.00 6,683.64 AP 00009471 09/05/2019 OFFICE DEPOT 642.15 0.00 642.15 AP 00009472 09/05/2019 PSA PRINT GROUP 77.58 232.74 310.32 *** AP 00403499 08/28/2019 ABLE BUILDING MAINTENANCE 3,306.25 0.00 3,306.25 AP 00403500 08/28/2019 AUFBAU CORPORATION 29,860.00 0.00 29,860.00 AP 00403501 08/28/2019 BAILEY, LYNNE ANN 10.00 0.00 10.00 AP 00403502 08/28/2019 BERNAL, JULIAN 139.00 0.00 139.00 AP 00403503 08/28/2019 BRIGHTVIEW LANDSCAPE SERVICES INC. 89,533.21 0.00 89,533.21 AP 00403504 08/28/2019 CALIFA GROUP 14,429.64 0.00 14,429.64 AP 00403505 08/28/2019 CHARTER COMMUNICATIONS 104,331.00 0.00 104,331.00 AP 00403506 08/28/2019 CUSHMAN AND WAKEFIELD OF CA 100.00 0.00 100.00 AP 00403507 08/28/2019 DEPENDABLE HIGHWAY EXPRESS INC 112.00 0.00 112.00 AP 00403508 08/28/2019 DR HORTON WESTERN PACIFIC HOUSING INC 83.08 0.00 83.08 AP 00403509 08/28/2019 ECOLAB CORPORATE FLEETS 136.00 0.00 136.00 AP 00403510 08/28/2019 FANG, HUAHONG 139.00 0.00 139.00 AP 00403511 08/28/2019 FEHR AND PEERS 38,204.75 0.00 38,204.75 AP 00403512 08/28/2019 GRAPHICS FACTORY PRINTING INC. 662.66 0.00 662.66 AP 00403513 08/28/2019 MGT OF AMERICA INC 3,750.00 0.00 3,750.00 AP 00403514 08/28/2019 MIDWEST TAPE 74.96 0.00 74.96 AP 00403515 08/28/2019 ONWARD ENGINEERING 384.00 0.00 384.00 AP 00403516 08/28/2019 RICHARDS WATSON AND GERSHON 21,546.31 0.00 21,546.31 AP 00403517 08/28/2019 RON LAWRENCE TRANS INC 10.00 0.00 10.00 User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 09/10/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:01:00 Page 35 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/27/2019 through 9/9/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00403518 08/28/2019 SIRSIDYNIX 1,730.00 0.00 1,730.00 AP 00403519 08/28/2019 SOUTHERN CALIFORNIA EDISON 36.78 0.00 36.78 AP 00403520 08/28/2019 SOUTHERN CALIFORNIA EDISON 39.61 0.00 39.61 AP 00403521 08/28/2019 TIREHUB LLC 1,345.08 0.00 1,345.08 AP 00403522 08/28/2019 TORO TOWING 100.00 0.00 100.00 AP 00403523 08/28/2019 UNIVERSAL FLEET SUPPLY 0.00 54.81 54.81 AP 00403528 08/28/2019 VERIZON WIRELESS - LA 5,469.50 0.00 5,469.50 AP 00403529 08/28/2019 ZENG, XIU 16.00 0.00 16.00 AP 00403690 08/28/2019 ACEY DECY EQUIPMENT INC. 97.86 0.00 97.86 AP 00403691 08/28/2019 ADAPT CONSULTING INC 1,332.44 0.00 1,332.44 AP 00403692 08/28/2019 ADVANCED CHEMICAL TRANSPORT 1,280.00 0.00 1,280.00 AP 00403693 08/28/2019 ADVANCED UTILITY SYSTEMS CORP 11,400.00 0.00 11,400.00 AP 00403694 08/28/2019 AFLAC GROUP INSURANCE 24.58 0.00 24.58 AP 00403695 08/28/2019 ALLEN, DEBORAH 318.88 0.00 318.88 AP 00403696 08/28/2019 AROCHO, ALMA 1,524.00 0.00 1,524.00 AP 00403697 08/28/2019 ARROW TRAILER SUPPLIES INC 27.96 0.00 27.96 AP 00403698 08/28/2019 AUFBAU CORPORATION 4,900.00 0.00 4,900.00 AP 00403699 08/28/2019 B & H PHOTO VIDEO 359.02 0.00 359.02 AP 00403700 08/28/2019 BAKER & TAYLOR LLC 82.38 0.00 82.38 AP 00403701 08/28/2019 BAST, KAROLYN 399.00 0.00 399.00 AP 00403702 08/28/2019 BILL AND WAGS INC. 0.00 283.50 283.50 AP 00403703 08/28/2019 BMI 1,427.00 0.00 1,427.00 AP 00403704 08/28/2019 BOUND TREE MEDICAL LLC 0.00 3,235.65 3,235.65 AP 00403705 08/28/2019 BRIGHTVIEW LANDSCAPE SERVICES INC. 2,918.32 0.00 2,918.32 AP 00403712 08/28/2019 C V W D 201,757.82 2,020.96 203,778.78 *** AP 00403713 08/28/2019 CAL PERS LONG TERM CARE PROGRAM 152.48 0.00 152.48 AP 00403714 08/28/2019 CALIFORNIA, STATE OF 250.00 0.00 250.00 AP 00403715 08/28/2019 CAMPOS, ENMA P. 2,575.00 0.00 2,575.00 AP 00403716 08/28/2019 CCS ORANGE COUNTY JANITORIAL INC. 64,263.08 0.00 64,263.08 AP 00403717 08/28/2019 CEBALLOS, LINDA 87.00 0.00 87.00 AP 00403718 08/28/2019 CESPEDES, CARLOS 200.00 0.00 200.00 AP 00403719 08/28/2019 CHILDREN'S DENTISTRY OF INLAND EMPIRE 13.50 0.00 13.50 AP 00403720 08/28/2019 CINTAS CORPORATION #150 0.00 360.30 360.30 AP 00403721 08/28/2019 CLARK, KAREN 720.00 0.00 720.00 AP 00403722 08/28/2019 COAST RECREATION INC 1,659.86 0.00 1,659.86 AP 00403723 08/28/2019 CONVERGEONE INC. 93,430.74 0.00 93,430.74 AP 00403724 08/28/2019 CUMMINS SALES AND SERVICE 0.00 770.00 770.00 AP 00403725 08/28/2019 D AND K CONCRETE COMPANY 1,562.39 0.00 1,562.39 AP 00403726 08/28/2019 DAISY 373.22 0.00 373.22 AP 00403727 08/28/2019 DANIELS TIRE SERVICE 0.00 183.00 183.00 AP 00403728 08/28/2019 DATA TICKET INC 6,685.75 0.00 6,685.75 AP 00403729 08/28/2019 DEPARTMENT OF JUSTICE 2,530.00 0.00 2,530.00 AP 00403730 08/28/2019 DIG SAFE BOARD 171.07 0.00 171.07 AP 00403731 08/28/2019 DOLLARHIDE, GINGER 252.00 0.00 252.00 AP 00403732 08/28/2019 DUNN, ANN MARIE 876.00 0.00 876.00 AP 00403733 08/28/2019 EASTERLING, RAY 134.40 0.00 134.40 AP 00403734 08/28/2019 ECORP CONSULTING INC 950.00 0.00 950.00 User: VLOPEZ - VERONICA LOPEZ Page: 2 Current Date: 09/10/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:01:00 Page 36 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/27/2019 through 9/9/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00403735 08/28/2019 ENGLISH, DENISE 500.00 0.00 500.00 AP 00403736 08/28/2019 FEDERAL EXPRESS CORP 31.83 0.00 31.83 AP 00403737 08/28/2019 FEDERAL EXPRESS CORP 64.90 0.00 64.90 AP 00403738 08/28/2019 FEHRAND PEERS 6,170.00 0.00 6,170.00 AP 00403739 08/28/2019 FONTAMILLAS, LIRIO 102.00 0.00 102.00 AP 00403740 08/28/2019 FORD OF UPLAND INC 8,391.10 0.00 8,391.10 AP 00403741 08/28/2019 FORTIN LAW GROUP 5,125.55 0.00 5,125.55 AP 00403742 08/28/2019 FRANKLIN TRUCK PARTS 0.00 96.52 96.52 AP 00403743 08/28/2019 FRONTIER COMM 1,027.03 734.63 1,761.66 *** AP 00403744 08/28/2019 FRONTIER COMM 3,212.82 0.00 3,212.82 AP 00403745 08/28/2019 GEOGRAPHICS 35.00 0.00 35.00 AP 00403746 08/28/2019 GEORGE HILLS COMPANY 323.70 0.00 323.70 AP 00403747 08/28/2019 GOLDEN STATE RISK MANAGEMENT AUTHORITY 92,734.00 1,381.00 94,115.00 *** AP 00403748 08/28/2019 GOLDEN STATE RISK MANAGEMENT AUTHORITY 97,642.00 1,381.00 99,023.00 *** AP 00403749 08/28/2019 GONSALVES AND SON, JOE A 3,000.00 0.00 3,000.00 AP 00403750 08/28/2019 GRAINGER 686.47 470.46 1,156.93 *** AP 00403751 08/28/2019 GRAPHICS FACTORY PRINTING INC. 950.37 0.00 950.37 AP 00403752 08/28/2019 GUGOL, FE 46.00 0.00 46.00 AP 00403753 08/28/2019 HAMILTON, MONIQUE 1,650.00 0.00 1,650.00 AP 00403754 08/28/2019 HAMPTON YOGA 1,140.00 0.00 1,140.00 AP 00403755 08/28/2019 HANGTIME SPORTS 2,292.00 0.00 2,292.00 AP 00403756 08/28/2019 HANRAHAN, GREG 131.73 0.00 131.73 AP 00403757 08/28/2019 HARRIS COMPUTER SYSTEMS 1,900.00 0.00 1,900.00 AP 00403758 08/28/2019 HARTE, KASSANDRA 50.00 0.00 50.00 AP 00403759 08/28/2019 HDL COREN AND CONE 4,845.00 0.00 4,845.00 AP 00403760 08/28/2019 HERITAGE EDUCATION GROUP 179.00 0.00 179.00 AP 00403761 08/28/2019 HMC ARCHITECTS 0.00 10,311.01 10,311.01 AP 00403762 08/28/2019 HOSE HEAVEN 16.59 0.00 16.59 AP 00403763 08/28/2019 HOYT LUMBER CO., SM 0.00 94.99 94.99 AP 00403764 08/28/2019 HP COMMUNICATIONS INC 1,500.00 0.00 1,500.00 AP 00403765 08/28/2019 HUBBERT, JAMES LIDELL 84.00 0.00 84.00 AP 00403766 08/28/2019 IDEXX DISTRIBUTION INC 5,665.09 0.00 5,665.09 AP 00403767 08/28/2019 INLAND OVERHEAD DOOR COMPANY 189.00 0.00 189.00 AP 00403768 08/28/2019 INNERLINE ENGINEERING INC 1,722.00 0.00 1,722.00 AP 00403769 08/28/2019 INTERVET INC 2,567.25 0.00 2,567.25 AP 00403770 08/28/2019 JASSO, GABRIEL 143.02 0.00 143.02 AP 00403771 08/28/2019 K -K WOODWORKING 135.64 0.00 135.64 AP 00403772 08/28/2019 KAISER FOUNDATION HEALTH PLAN INC 230,910.91 0.00 230,910.91 AP 00403773 08/28/2019 KINDRED CORPORATION 24,602.00 0.00 24,602.00 AP 00403774 08/28/2019 LATREACE, RAINEY 344.00 0.00 344.00 AP 00403775 08/28/2019 LAWDIS, STEVE 300.00 0.00 300.00 AP 00403776 08/28/2019 LIEBERT CASSIDY WHITMORE 2,500.00 0.00 2,500.00 AP 00403777 08/28/2019 LOMA LINDA, CITY OF 15.00 0.00 15.00 AP 00403778 08/28/2019 LOS ANGELES TIMES 249.83 0.00 249.83 AP 00403779 08/28/2019 LOZANO SMITH LLP 7,627.56 0.00 7,627.56 AP 00403780 08/28/2019 MARCINKOWSKI, BRIAN 67.36 0.00 67.36 AP 00403781 08/28/2019 MCMASTER CARR SUPPLY COMPANY 347.38 0.00 347.38 User: VLOPEZ - VERONICA LOPEZ Page: 3 Current Date: 09/10/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:01:00 Page 37 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/27/2019 through 9/9/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00403782 08/28/2019 MEDIWASTE DISPOSAL 40.00 0.00 40.00 AP 00403783 08/28/2019 MIDWEST TAPE 2,137.56 0.00 2,137.56 AP 00403784 08/28/2019 MILLIMONO, ANTOINETTE 25.00 0.00 25.00 AP 00403785 08/28/2019 MOLL, FREDERICK 19.49 0.00 19.49 AP 00403786 08/28/2019 MORRIS, RICHARD 108.00 0.00 108.00 AP 00403787 08/28/2019 MOUNTAIN VIEW GLASS AND MIRROR INC 32.90 0.00 32.90 AP 00403788 08/28/2019 NAPA AUTO PARTS 34.06 458.20 492.26 *** AP 00403789 08/28/2019 NEWCO DISTRIBUTORS INC 1,396.00 0.00 1,396.00 AP 00403790 08/28/2019 ONTARIO WINNELSON CO 270.24 0.00 270.24 AP 00403791 08/28/2019 OPARC 396.00 0.00 396.00 AP 00403792 08/28/2019 ORKIN PEST CONTROL 1,158.32 0.00 1,158.32 AP 00403793 08/28/2019 ORONA, PATRICIA 910.00 0.00 910.00 AP 00403794 08/28/2019 OTT, LAURA 882.00 0.00 882.00 AP 00403795 08/28/2019 OTT, SHARON 522.00 0.00 522.00 AP 00403796 08/28/2019 PAPAZOGLU, NORAY 1,051.20 0.00 1,051.20 AP 00403797 08/28/2019 PRE -PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00403798 08/28/2019 R AND R AUTOMOTIVE 1,061.39 0.00 1,061.39 AP 00403799 08/28/2019 R3 CONSULTING GROUP INC 7,800.00 0.00 7,800.00 AP 00403800 08/28/2019 RANCHO CUCAMONGA CHAMBER OF COMMERCE 3,333.34 0.00 3,333.34 AP 00403801 08/28/2019 RANCHO SMOG CENTER 169.90 0.00 169.90 AP 00403802 08/28/2019 RBM LOCK AND KEY SERVICE 2.96 0.00 2.96 AP 00403803 08/28/2019 RESTROOM DIRECT 1,049.00 0.00 1,049.00 AP 00403804 08/28/2019 RICHARD WIGHTMAN CONSTRUCTION INC 4,067.00 0.00 4,067.00 AP 00403805 08/28/2019 RICHARD WIGHTMAN CONSTRUCTION INC 3,486.00 0.00 3,486.00 AP 00403806 08/28/2019 RICHARD WIGHTMAN CONSTRUCTION INC 4,067.00 0.00 4,067.00 AP 00403807 08/28/2019 RIGLEMAN, ENCARNACION ONTIVEROS 160.00 0.00 160.00 AP 00403808 08/28/2019 RODAS' AUTO REPAIR 863.32 0.00 863.32 AP 00403809 08/28/2019 SAFECHECKS 465.29 0.00 465.29 AP 00403810 08/28/2019 SAN BERNARDINO CO AUDITOR CONT 10,448.00 0.00 10,448.00 AP 00403811 08/28/2019 SAN BERNARDINO CTY FIRE PROTECTION DIST 0.00 5,267.00 5,267.00 AP 00403812 08/28/2019 SASSOON, LORI 225.15 0.00 225.15 AP 00403813 08/28/2019 SBPEA 1,988.36 0.00 1,988.36 AP 00403814 08/28/2019 SEVEN POINTS INC 600.00 0.00 600.00 AP 00403815 08/28/2019 SHAH, ROOHI 500.00 0.00 500.00 AP 00403816 08/28/2019 SHRED IT USA LLC 211.88 0.00 211.88 AP 00403817 08/28/2019 SHRED PROS 118.00 0.00 118.00 AP 00403818 08/28/2019 SIRSIDYNIX 47,247.53 0.00 47,247.53 AP 00403826 08/28/2019 SOUTHERN CALIFORNIA EDISON 15,278.14 3,381.16 18,659.30 *** AP 00403827 08/28/2019 STANDARD INSURANCE COMPANY 12,074.85 0.00 12,074.85 AP 00403828 08/28/2019 STOR'EM SELF STORAGE 575.00 0.00 575.00 AP 00403829 08/28/2019 STOTZ EQUIPMENT 654.03 0.00 654.03 AP 00403830 08/28/2019 TORO TOWING 300.00 0.00 300.00 AP 00403831 08/28/2019 TRACEY, VAL 204.00 0.00 204.00 AP 00403832 08/28/2019 TROYAN, LINDA A 268.00 0.00 268.00 AP 00403833 08/28/2019 TYUS, IDA 693.00 0.00 693.00 AP 00403834 08/28/2019 U.S. BANK PARS ACCT #6746022500 1,091.23 0.00 1,091.23 AP 00403835 08/28/2019 U.S. BANK PARS ACCT #6746022500 20,804.23 0.00 20,804.23 User: VLOPEZ - VERONICA LOPEZ Page: 4 Current Date: 09/10/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:01:00 Page 38 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/27/2019 through 9/9/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00403836 08/28/2019 U.S. BANK PARS ACCT #6746022500 14,174.10 0.00 14,174.10 AP 00403837 08/28/2019 U.S. BANK PARS ACCT #6746022500 1,122.77 0.00 1,122.77 AP 00403838 08/28/2019 U.S. BANK PARS ACCT #6746022500 1,081.45 0.00 1,081.45 AP 00403839 08/28/2019 U.S. BANK PARS ACCT #6746022500 14,091.81 0.00 14,091.81 AP 00403840 08/28/2019 U.S. BANK PARS ACCT #6745033700 6,605.00 0.00 6,605.00 AP 00403841 08/28/2019 U.S. BANK PARS ACCT #6745033700 6,605.00 0.00 6,605.00 AP 00403842 08/28/2019 UNDERGROUND SVC ALERT OF SO CAL 170.05 0.00 170.05 AP 00403843 08/28/2019 UNITED WAY 60.00 0.00 60.00 AP 00403844 08/28/2019 UPS 29.00 0.00 29.00 AP 00403845 08/28/2019 VALLEY POWER SYSTEMS INC 0.00 23.61 23.61 AP 00403846 08/28/2019 VAN SCOYOC ASSOCIATES INC 4,000.00 0.00 4,000.00 AP 00403847 08/28/2019 WAXIE SANITARY SUPPLY 0.00 671.05 671.05 AP 00403848 08/28/2019 WEATHERSBY, CHERRIE 29.00 0.00 29.00 AP 00403849 08/28/2019 WESTCOAST MEDIA 1,298.00 0.00 1,298.00 AP 00403850 09/04/2019 ADVANTAGE SEALING SYSTEMS INC 461.17 0.00 461.17 AP 00403851 09/04/2019 ALCORN, RICHARD 20.00 0.00 20.00 AP 00403852 09/04/2019 ALPHAGRAPHICS 0.00 1,913.49 1,913.49 AP 00403853 09/04/2019 AQUABIO ENVIRONMENTAL TECHNOLOGIES INC. 1,945.00 0.00 1,945.00 AP 00403854 09/04/2019 ART OF LIVING FOUNDATION 54.00 0.00 54.00 AP 00403855 09/04/2019 BAB STEERING HYDRAULICS INC 0.00 534.18 534.18 AP 00403856 09/04/2019 BAKER & TAYLOR LLC 467.04 0.00 467.04 AP 00403857 09/04/2019 BCC CONTRACTING INC 5,000.00 0.00 5,000.00 AP 00403858 09/04/2019 BOOT BARN INC. 2,431.56 0.00 2,431.56 AP 00403859 09/04/2019 BOUND TREE MEDICAL LLC 0.00 8,724.48 8,724.48 AP 00403860 09/04/2019 BRYAN CAVE LEIGHTON PAISNER LLP 125.00 0.00 125.00 AP 00403861 09/04/2019 BUREAU VERITAS NORTH AMERICA INC 1,480.76 0.00 1,480.76 AP 00403862 09/04/2019 C V W D 27.00 0.00 27.00 AP 00403863 09/04/2019 C V W D 173.44 0.00 173.44 AP 00403867 09/04/2019 C V W D 99,184.74 87.03 99,271.77 *** AP 00403868 09/04/2019 CARGANILLA, PAUL 500.00 0.00 500.00 AP 00403869 09/04/2019 CARRASCO, RANDY WILLIAM 12.49 0.00 12.49 AP 00403870 09/04/2019 CART RETRIEVAL INC 168.00 0.00 168.00 AP 00403871 09/04/2019 CHARTER COMMUNICATIONS 7,892.44 6,362.54 14,254.98 *** AP 00403872 09/04/2019 CINTAS CORPORATION #150 1,399.79 240.21 1,640.00 *** AP 00403873 09/04/2019 CIVIC SOLUTIONS INC 17,355.00 0.00 17,355.00 AP 00403874 09/04/2019 COLUM, ROSALIND 101.66 0.00 101.66 AP 00403875 09/04/2019 COMEAU, CHAD 0.00 200.00 200.00 AP 00403876 09/04/2019 CONSUMERS PIPE - FONTANA 0.00 55.35 55.35 AP 00403877 09/04/2019 CUMMINS SALES AND SERVICE 168.03 399.18 567.21 *** AP 00403878 09/04/2019 D AND K CONCRETE COMPANY 1,930.36 0.00 1,930.36 AP 00403879 09/04/2019 DATA TICKET INC 287.46 0.00 287.46 AP 00403880 09/04/2019 DELTA DENTAL INSURANCE COMPANY 1,252.12 0.00 1,252.12 AP 00403881 09/04/2019 DELTA DENTAL INSURANCE COMPANY 42,589.43 0.00 42,589.43 AP 00403882 09/04/2019 E GROUP, THE 450.00 0.00 450.00 AP 00403883 09/04/2019 ELECNOR BELCO ELECTRIC INC 78,262.90 0.00 78,262.90 AP 00403884 09/04/2019 EMPLOYMENT DEVELOPMENT DEPT 4,736.00 0.00 4,736.00 AP 00403885 09/04/2019 ENVISIONWARE INC 2,285.80 0.00 2,285.80 User: VLOPEZ - VERONICA LOPEZ Page: 5 Current Date: 09/10/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:01:00 Page 39 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/27/2019 through 9/9/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00403886 09/04/2019 EXECUTIVE AUTO DETAIL 0.00 550.00 550.00 AP 00403887 09/04/2019 FAVELA JR., RICHARD 20.00 0.00 20.00 AP 00403888 09/04/2019 FRONTIER COMM 1,490.48 440.74 1,931.22 *** AP 00403889 09/04/2019 FULLMER CONSTRUCTION 1,500.00 0.00 1,500.00 AP 00403890 09/04/2019 G AND M BUSINESS INTERIORS 7,868.93 0.00 7,868.93 AP 00403891 09/04/2019 GATES, THERESA 2,300.00 0.00 2,300.00 AP 00403892 09/04/2019 GOLDEN SUN 543.88 0.00 543.88 AP 00403893 09/04/2019 GOSE, DALE 50.00 0.00 50.00 AP 00403894 09/04/2019 GRAINGER 20.68 225.50 246.18 *** AP 00403895 09/04/2019 GRAPHICS FACTORY PRINTING INC. 506.42 0.00 506.42 AP 00403896 09/04/2019 GULZARZADA, DIANA 42.00 0.00 42.00 AP 00403897 09/04/2019 HANGTIME SPORTS 1,704.00 0.00 1,704.00 AP 00403898 09/04/2019 HAULAWAY STORAGE CONTAINERS INC. 119.84 0.00 119.84 AP 00403899 09/04/2019 HEARTSAVERS LLC 88.00 0.00 88.00 AP 00403900 09/04/2019 HERITAGE EDUCATION GROUP 190.00 0.00 190.00 AP 00403901 09/04/2019 HI -LINE ELECTRIC COMPANY 213.67 0.00 213.67 AP 00403902 09/04/2019 INLAND EMPIRE MEDIA GROUP INC 495.00 0.00 495.00 AP 00403903 09/04/2019 INTERSTATE BATTERIES 203.54 0.00 203.54 AP 00403904 09/04/2019 INTERWEST CONSULTING GROUP INC 0.00 4,667.01 4,667.01 AP 00403905 09/04/2019 LI, ELSA 130.00 0.00 130.00 AP 00403906 09/04/2019 LICHTMAN, OFER 0.00 41.49 41.49 AP 00403907 09/04/2019 LIEBERT CASSIDY WHITMORE 3,396.50 1,073.00 4,469.50 *** AP 00403908 09/04/2019 LITTLE BEAR PRODUCTIONS 150.00 0.00 150.00 AP 00403909 09/04/2019 LOS CENZONTLES MEXICAN ARTS CENTER 9,800.00 0.00 9,800.00 AP 00403910 09/04/2019 LU'S LIGHTHOUSE INC 113.42 0.00 113.42 AP 00403911 09/04/2019 MARIPOSA LANDSCAPES INC 1,366.92 0.00 1,366.92 AP 00403912 09/04/2019 MATANGA, JULIE EDWARDS 612.00 0.00 612.00 AP 00403913 09/04/2019 MC AVOY & MARKHAM 54,693.90 0.00 54,693.90 AP 00403914 09/04/2019 MCI 69.04 0.00 69.04 AP 00403915 09/04/2019 MCMASTER CARR SUPPLY COMPANY 36.33 0.00 36.33 AP 00403916 09/04/2019 MIDWEST TAPE 1,641.80 0.00 1,641.80 AP 00403917 09/04/2019 NAPA AUTO PARTS 0.00 3,444.40 3,444.40 AP 00403918 09/04/2019 NEOPOST USA INC 492.23 0.00 492.23 AP 00403919 09/04/2019 NPI PRODUCTION SERVICES INC 49,200.00 0.00 49,200.00 AP 00403920 09/04/2019 O S T S INC 1,199.63 0.00 1,199.63 AP 00403921 09/04/2019 ONTRAC 74.45 0.00 74.45 AP 00403922 09/04/2019 ORKIN PEST CONTROL 0.00 82.78 82.78 AP 00403923 09/04/2019 OSTOS, MARISSA 120.62 0.00 120.62 AP 00403924 09/04/2019 PACIFIC UTILITY INSTALLATION INC 5,267.88 0.00 5,267.88 AP 00403925 09/04/2019 RANCHO CUCAMONGA QUAKES 2,356.00 0.00 2,356.00 AP 00403926 09/04/2019 RANCHO SMOG CENTER 540.00 0.00 540.00 AP 00403927 09/04/2019 RAPP, SCOTT 143.73 0.00 143.73 AP 00403928 09/04/2019 RED WING BUSINESS ADVANTAGE ACCOUNT 3,673.53 0.00 3,673.53 AP 00403929 09/04/2019 RF WHITE CO INC 732.70 0.00 732.70 AP 00403930 09/04/2019 RIVERA, JANAE 96.96 0.00 96.96 AP 00403931 09/04/2019 S C C E ELECTRICAL SERVICES 8,550.00 0.00 8,550.00 AP 00403932 09/04/2019 SAGECREST PLANNING AND ENVIRONMENTAL LLC 10,312.50 0.00 10,312.50 User: VLOPEZ - VERONICA LOPEZ Page: 6 Current Date: 09/10/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:01:00 Page 40 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/27/2019 through 9/9/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00403933 09/04/2019 SALAZAR, SANDRA 28.42 0.00 28.42 AP 00403934 09/04/2019 SAN BERNARDINO COUNTY 0.00 120.00 120.00 AP 00403935 09/04/2019 SAN BERNARDINO CTY FIRE PROTECTION DIST 3,431.00 0.00 3,431.00 AP 00403936 09/04/2019 SAN BERNARDINO CTY FPO ASSOCIATION 0.00 140.00 140.00 AP 00403937 09/04/2019 SC FUELS 0.00 12,937.07 12,937.07 AP 00403938 09/04/2019 SEBAS HORTICULTURE 950.00 0.00 950.00 AP 00403940 09/04/2019 SHOETERIA 14,355.22 0.00 14,355.22 AP 00403941 09/04/2019 SHRED PROS 118.00 0.00 118.00 AP 00403945 09/04/2019 SOUTHERN CALIFORNIA EDISON 29,734.91 985.99 30,720.90 *** AP 00403946 09/04/2019 SOUTHERN CALIFORNIA EDISON 67.58 0.00 67.58 AP 00403947 09/04/2019 SOUTHERN CALIFORNIA EDISON 151.36 0.00 151.36 AP 00403948 09/04/2019 SOUTHERN CALIFORNIA EDISON 114.88 0.00 114.88 AP 00403949 09/04/2019 SOUTHERN CALIFORNIA EDISON 88.06 0.00 88.06 AP 00403950 09/04/2019 SOUTHERN CALIFORNIA EDISON 243.16 0.00 243.16 AP 00403951 09/04/2019 SOUTHERN CALIFORNIA EDISON 2,926.17 0.00 2,926.17 AP 00403952 09/04/2019 STANDARD INSURANCE COMPANY 3,357.56 0.00 3,357.56 AP 00403953 09/04/2019 T S R CONSTRUCTION & INSPECTION 161,025.95 0.00 161,025.95 AP 00403954 09/04/2019 THE COUNSELING TEAM INTERNATIONAL 0.00 750.00 750.00 AP 00403955 09/04/2019 TRANSCOLD DISTRIBUTION USA 100.00 0.00 100.00 AP 00403956 09/04/2019 U.S. BANK PARS ACCT #6746022500 20,812.46 0.00 20,812.46 AP 00403957 09/04/2019 U.S. BANK PARS ACCT #6746022500 1,134.15 0.00 1,134.15 AP 00403958 09/04/2019 UNITED PACIFIC SERVICES INC 34,968.00 0.00 34,968.00 AP 00403959 09/04/2019 UNITED PACIFIC SERVICES INC 4,458.00 0.00 4,458.00 AP 00403960 09/04/2019 UPS 29.00 0.00 29.00 AP 00403961 09/04/2019 URBAN ARENA 18,215.09 0.00 18,215.09 AP 00403962 09/04/2019 VAN DAELE DEVELOPMENT CORPORATION 19,678.23 0.00 19,678.23 AP 00403963 09/04/2019 VERIZON WIRELESS - LA 0.00 4,692.94 4,692.94 AP 00403964 09/04/2019 WHITE, VANNESSA 96.96 0.00 96.96 AP 00403965 09/04/2019 WILLHITE, LESLIE 250.00 0.00 250.00 AP 00403966 09/04/2019 WINZER CORPORATION 0.00 836.11 836.11 Total City: $5,578,892.25 Total Fire: $86,355.63 Grand Total: Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 7 Current Date: 09/10/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:01:00 Page 41 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register July 1, 2019 to July 31, 2019 DATE DESCRIPTION CITY FIRE AMOUNT 7/1 Workers Comp - City Account Transfer 843.60 - 843.60 7/1 Workers Comp - Fire Account Transfer - 201.36 201.36 7/3 STATE DISBURSEMENT UNIT - Child Support Payments - 5,186.04 5,186.04 7/3 U.S. BANK - Corporate Card Payment 85,553.90 22,191.78 107,745.68 7/3 U.S. BANK -Costco Card Payment 761.88 408.69 1,170.57 7/3 U.S. BANK- Purchasing Card Payment 47,154.26 9,376.54 56,530.80 7/3 Workers Comp - City Account Transfer 4,423.26 - 4,423.26 7/3 Workers Comp - Fire Account Transfer - 8,025.60 8,025.60 7/5 CALPERS - Fire - Retirement Account Deposit 2,343.46 2,343.46 7/5 CALPERS - Fire - Retirement Account Deposit 3,624.68 3,624.68 7/5 CALPERS - Fire - Retirement Account Deposit 4,070.43 4,070.43 7/5 CALPERS - Fire - Retirement Account Deposit 8,456.81 8,456.81 7/5 CALPERS - Fire - Retirement Account Deposit 11,875.32 11,875.32 7/5 CALPERS - Fire - Retirement Account Deposit - 108,565.94 108,565.94 7/5 Workers Comp - City Account Transfer 517.14 - 517.14 7/5 Workers Comp - Fire Account Transfer - 987.90 987.90 7/8 CALPERS - City - Retirement Account Deposit 49,780.00 - 49,780.00 7/8 CALPERS - City - Retirement Account Deposit 106,150.00 106,150.00 7/8 Workers Comp - City Account Transfer 24.00 - 24.00 7/8 Workers Comp - Fire Account Transfer - 437.53 437.53 7/9 CALPERS - City - Retirement Account Deposit 2,353.95 - 2,353.95 7/9 CALPERS - City - Retirement Account Deposit 5,515.34 5,515.34 7/9 WIRE PAYMENT - RCMU CAISO 72,196.10 72,196.10 7/9 Workers Comp - City Account Transfer 349.07 - 349.07 7/9 Workers Comp - Fire Account Transfer - 50.00 50.00 7/10 Workers Comp - City Account Transfer 4,560.34 - 4,560.34 7/10 Workers Comp - Fire Account Transfer - 6,222.53 6,222.53 7/11 Workers Comp - City Account Transfer 7,091.36 - 7,091.36 7/11 Workers Comp - Fire Account Transfer - 28,889.09 28,889.09 7/12 Workers Comp - City Account Transfer 3,752.50 - 3,752.50 7/12 Workers Comp - Fire Account Transfer - 480.61 480.61 7/15 Workers Comp - Fire Account Transfer 1,582.59 1,582.59 7/16 Workers Comp - Fire Account Transfer - 539.88 539.88 7/17 STATE DISBURSEMENT UNIT - Child Support Payments 2,029.50 - 2,029.50 7/17 STATE DISBURSEMENT UNIT - Child Support Payments - 5,369.46 5,369.46 7/17 Workers Comp - City Account Transfer 2,672.35 - 2,672.35 7/17 Workers Comp - Fire Account Transfer - 3,117.58 3,117.58 7/18 Workers Comp - City Account Transfer 1,460.00 - 1,460.00 7/18 Workers Comp - Fire Account Transfer - 22.12 22.12 7/19 Workers Comp - City Account Transfer 3,906.16 - 3,906.16 7/19 Workers Comp - Fire Account Transfer - 20,847.18 20,847.18 7/2 Bank Fee 69.30 - 69.30 7/2 STATE DISBURSEMENT UNIT - Child Support Payments 2,029.50 2,029.50 7/22 Workers Comp - City Account Transfer 80.68 80.68 7/23 CALPERS - City - Retirement Account Deposit 2,321.80 2,321.80 7/23 CALPERS - City - Retirement Account Deposit 11,787.60 11,787.60 7/23 CALPERS - City - Retirement Account Deposit 12,741.70 12,741.70 7/23 CALPERS - City - Retirement Account Deposit 3,303,400.00 3,303,400.00 7/23 CALPERS - City - Retirement Account Deposit 53,650.00 53,650.00 7/23 CALPERS - City - Retirement Account Deposit 110,521.00 - 110,521.00 7/23 CALPERS - Fire - Retirement Account Deposit - 134,380.71 134,380.71 7/23 CALPERS - Fire - Retirement Account Deposit 267.90 267.90 7/23 CALPERS - Fire - Retirement Account Deposit 399.50 399.50 7/23 CALPERS - Fire - Retirement Account Deposit 451.20 451.20 7/23 CALPERS - Fire - Retirement Account Deposit 559.30 559.30 7/23 CALPERS - Fire - Retirement Account Deposit 846.00 846.00 7/23 CALPERS - Fire - Retirement Account Deposit 1,232.00 1,232.00 7/23 CALPERS - Fire - Retirement Account Deposit 2,532.00 2,532.00 7/23 CALPERS - Fire - Retirement Account Deposit 3,882.20 3,882.20 7/23 CALPERS - Fire - Retirement Account Deposit 4,256.00 4,256.00 7/23 CALPERS - Fire - Retirement Account Deposit 13,911.00 13,911.00 7/23 CALPERS - Fire - Retirement Account Deposit 169,877.00 169,877.00 7/23 CALPERS - Fire - Retirement Account Deposit 2,190,829.00 2,190,829.00 1 Page 42 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register July 1, 2019 to July 31, 2019 DATE DESCRIPTION CITY FIRE AMOUNT 7/23 CALIPERS - Fire - Retirement Account Deposit 336.92 336.92 7/23 CALIPERS - Fire - Retirement Account Deposit 904.41 904.41 7/23 CALIPERS - Fire - Retirement Account Deposit 2,459.42 2,459.42 7/23 CALIPERS - Fire - Retirement Account Deposit 2,993.84 2,993.84 7/23 CALIPERS - Fire - Retirement Account Deposit 3,784.78 3,784.78 7/23 CALIPERS - Fire - Retirement Account Deposit 4,318.15 4,318.15 7/23 CALIPERS - Fire - Retirement Account Deposit 8,873.99 8,873.99 7/23 CALIPERS - Fire - Retirement Account Deposit 12,314.66 12,314.66 7/23 CALIPERS - Fire - Retirement Account Deposit 29,389.20 29,389.20 7/23 CALIPERS - Fire - Retirement Account Deposit - 111,989.36 111,989.36 7/23 Workers Comp - City Account Transfer 939.65 - 939.65 7/23 Workers Comp - Fire Account Transfer - 1,740.00 1,740.00 7/24 Workers Comp - City Account Transfer 1,172.33 - 1,172.33 7/24 Workers Comp - Fire Account Transfer - 1,064.73 1,064.73 7/25 Workers Comp - City Account Transfer 1,331.90 - 1,331.90 7/25 Workers Comp - Fire Account Transfer - 110.19 110.19 7/26 Workers Comp - City Account Transfer 2,981.90 - 2,981.90 7/26 Workers Comp - Fire Account Transfer - 1,080.20 1,080.20 7/29 WIRE PAYMENT - RCMU CAISO 10,051.63 - 10,051.63 7/31 STATE DISBURSEMENT UNIT - Child Support Payments - 5,002.63 5,002.63 7/31 STATE DISBURSEMENT UNIT - Child Support Payments 2,029.50 - 2,029.50 TOTAL CITY 3,916,203.20 TOTAL FIRE 2,962,659.41 GRAND TOTAL 6,878,862.61 2 Page 43 DATE: TO: FROM: INITIATED BY: SUBJECT September 18, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Tamara Layne, Finance Director CONSIDERATION TO APPROVE WEEKLY CHECK REGISTERS FOR CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY IN THE AMOUNT OF $5,915.37 DATED AUGUST 27, 2019 THROUGH SEPTEMBER 09, 2019. RECOMMENDATION: Staff recommends City Council approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 So Ca Gas - Check Register Page 44 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT So Calif Gas Company Only. Agenda Check Register 8/27/2019 through 9/9/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00403819 08/28/2019 SO CALIF GAS COMPANY 4,894.03 357.34 5,251.37 *** AP 00403942 09/04/2019 SO CALIF GAS COMPANY 1,021.34 128.28 1,149.62 *** Total City: $5,915.37 Total Fire: $485.62 Grand Total:$6,490-.99 Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 09/10/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:03:16 Page 45 DATE: TO: FROM: INITIATED BY: SUBJECT: September 18, 2019 Mayor and Members of the City Council James C. Frost, City Treasurer Lori E. Sassoon, Deputy City Manager/Administrative Services Tamara L. Layne, Finance Director Sandra G. Ramirez, Management Analyst III CONSIDERATION TO RECEIVE AND FILE CURRENT INVESTMENT SCHEDULE AS OF AUGUST 31, 2019. RECOMMENDATION: Staff recommends that the City Council receive and file the attached current investment schedule for the City of Rancho Cucamonga as of August 31, 2019. BACKGROUND: The attached investment schedule as of August 31, 2019 reflects cash and investments managed by the Finance/Treasury Management Division and is in conformity with the requirements of California Government Code Section 53601 and the City of Rancho Cucamonga's adopted Investment Policy as approved by the City Council on February 20, 2019. ANALYSIS: The City Treasurer is required to submit a quarterly investment report to the City Council in accordance with California Government Code Section 53646. The quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the City Treasurer has elected to provide this report on a monthly basis. FISCAL IMPACT: None COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 - Portfolio Management - Portfolio Summary August 31, 2019 Page 46 cc O7 7 0 N O M M 00 CO C {OW N fV r /V O r N CV T T U 7 U 0 L N M� r r I� M in A I` W N fV N C r 1V IV r O C; 07 M N - M V' Co O N 00 n O LO ro- 07 rnin H 0 N � C'N M N T T \° e O N r 1+07 r� r C! 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W O~ lL W lU N c � U CML1) CR U U 'O a N d mvaim°a`m mfnm°am m OY a m c Y c 'EO co fco m m � C O N C N C D .0O J N ita t U_ F Z Qc J to W LL N C Y W F z 3 °1 CD fD N c z E > 2 W N U' O co IA cc i W r c °o d c w c E! Z m > Q D 4) 4 Q N 9 C y= W N N U 2 Z J N � � F O lL lL 0 U U ? m a Page 57 DATE: TO: FROM: INITIATED BY: SUBJECT September 18, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Jason C. Welday, Director of Engineering Services/City Engineer Gianfranco Laurie, Senior Civil Engineer CONSIDERATION OF A RESOLUTION ADOPTING THE MEASURE "I" FIVE- YEAR CAPITAL PROJECT NEEDS ANALYSIS COVERING FISCAL YEARS 2020/2025. RECOMMENDATION: Staff recommends that the City Council adopt the attached Resolution approving the Measure "I" Five - Year Capital Project Needs Analysis (CPNA) covering Fiscal Years 2020/2025. BACKGROUND: Measure "1" 2010-2040, the county -wide transportation sales tax program approved by voters, require each local jurisdiction receiving revenues from the Valley Major Street and Freeway Interchange Programs annually adopt and update a Five -Year Capital Project Needs Analysis which outlines the specific projects upon which Measure "I" Major Street and Freeway Interchange Program funds will be expended. ANALYSIS: Staff has prepared the Five -Year Capital Project Needs Analysis for consideration by the City Council for adoption. Upon adoption, the CPNA will be kept on file with the San Bernardino County Transportation Authority (SBCTA) for informational purposes. The CPNA consists of a list of eligible capital improvement projects along with their anticipated costs that have been or are expected to be constructed during the upcoming five years. Upon completion of a project in the Plan, the City may seek reimbursement for the Measure "I" share of the project costs based on the availability of funds allocated to the City. Funds are allocated to the City by the SBCTA Board on an annual basis and roll-over if not fully expended. The CPNA includes the construction of two widening projects and traffic signal improvements at eight locations. A copy of the Vicinity Map is included in the staff report. FISCAL IMPACT: Approval of this item will meet SBCTA Five -Year Capital Needs Analysis requirements allowing the City to seek reimbursement of eligible expenses in line with SBCTA policy. COUNCIL GOAL(S) ADDRESSED: The Measure "I" Five -Year Capital Project Needs Analysis will Enhance the City's position as the Premier Community Status in our region by providing reimbursement funds for completed capital improvement projects that can then be programmed for other needed transportation improvements. ATTACHMENTS: Page 58 Description Attachment 1 - Resolution Attachment 2 - CPNA Submittal Attachment 3 - CPNA Vicinity Map Page 59 ATTACHMENT 1 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, STATE OF CALIFORNIA, ADOPTING THE MEASURE "I" FIVE YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEARS 2020/2021 THROUGH 2024/2025 WHEREAS, San Bernardino County voters approved passage of Measure "I" in November 2004, authorizing the San Bernardino County Transportation Authority to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino; and WHEREAS, revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 89-1 and Ordinance No. 04-1 of the Authority; and WHEREAS, the Strategic Plan requires each local jurisdiction applying for revenue from certain Measure "I" Programs to annually adopt and update a Five -Year Capital Project Needs Analysis. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, HEREBY RESOLVES to adopt the Measure "I" Five -Year Capital Project Needs Analysis for Fiscal Years 2020/2021 through 2024/2025, a copy of which is attached to this resolution. PASSED, APPROVED, AND ADOPTED this 18th day of September 2019. Resolution No. 19 -XXX — Page 1 of 1 Page 60 ATTACHMENT 2 Page 61 NO. ISTREET & LIMITS IMPROVEMENT COST ESTIMATE FY START STATUS Valley Arterial Sub -Program 1 Wilson Ave from East Ave to Wardman Bullock Rd new street $ 7,434,218 06/07 Post Construction 2 Victoria St from Etiwanda High School to 1-15 (ECL) widening, sidewalk and rehabilitation $ 412,341 13/14 Post Construction 3 Carnelian St at Banyan St install new traffic signal $ 600,297 14/15 Post Construction 4 6th St at Utica Ave install new traffic signal $ 595,946 14/15 Post Construction 5 6th St at Rochester Ave install new traffic signal $ 738,737 16/17 Post Construction 6 Rochester Ave at Jersey Blvd install new traffic signal $ 738,737 16/17 Post Construction 7 East Ave at Miller Ave install new traffic signal $ 738,737 16/17 Post Construction 8 Milliken Ave at 5th St install new traffic signal $ 738,737 16/17 Post Construction 9 East Ave at Highland Ave install new traffic signal $ 674,133 18/19 Pre Construction 10 6th St at Hellman Ave install new traffic signal $ 709,133 18/19 Pre Construction Note: Note: Total: See individual work sheets for funding years Measure "I" Financial Public Share responsibility shall be 71.3% of actual cost for eligible expenditures Contact: Gianfranco Laurie, Senior Civil Engineer (909) 774-4037 $ 13,381,016 Page 61 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Widen Wilson Ave from East Ave to Wardman/Bulloch from 0 to 4 lanes Agency Project Name: Wilson Ave Extension Agency reported Total Project Cost: $7,434,218 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in I, 000s) Public Share: 71.30% 1 Dev. Share: 28.70% Project Comments: Project Comments Last Update: 9/4/2019 2:45:00 PM Reference: Measure I Policy 40006 Page 62 Funding Prior FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 Future Total Nexus Total Project Cost (All phases): 6,000,000 PA$ED MI ART 117,650 0 0 0 0 0 0 117,650 DEV FEE 47,350 0 0 0 0 0 0 47,350 Total 165,000 0 0 0 0 0 0 165,000 Total Presented Funding: 7,434,218 PS&E MI ART 528,007 0 0 0 0 0 0 528,007 DEV FEE 212,534 0 0 0 0 0 0 212,534 Total 740,541 0 0 0 0 0 0 740,541 Total Measure I Request: 5,399,271 ROW MI ART 44,451 0 0 563,988 0 0 0 608,439 DEV FEE 17,657 0 0 227,019 0 0 0 244,676 MI LOCAL STREET 247 0 0 0 0 0 0 247 Total 62,355 0 0 791,007 0 0 0 853,362 CONST MI ART 2,508,990 794,856 621,582 121,073 0 0 0 4,046,501 DEV FEE 999,610 319,949 162,093 48,735 0 0 0 1,530,387 MI LOCAL STREET 10,318 0 88,109 0 0 0 0 98,427 Total 3,518,918 1,114,805 871,784 169,808 0 0 0 5,675,315 Total 4,486,814 1,114,805 871,784 960,815 0 0 0 7,434,218 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 19/20 expenses. Project Comments: Project Comments Last Update: 9/4/2019 2:45:00 PM Reference: Measure I Policy 40006 Page 62 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Construct a Traffic Signal at the Intersection of Milliken and 5th Agency Project Name: Milliken and 5th Traffic Signal Improvement Agency reported Total Project Cost: $738,737 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% Funding Prior FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 Future Total Nexus Total Project Cost PA&ED Total (All phases): 350,000 Total Presented Funding: PS&E MI ART 9,804 0 0 0 0 0 0 91804 DEV FEE 3,946 0 0 0 0 0 0 3,946 738,737 Total 13,750 0 0 0 0 0 0 13,750 Total Measure I Request: ROW Total 0 526,720 CONST MI ART 516,916 0 0 0 0 0 0 516,916 DEV FEE 208,071 0 0 0 0 0 0 208,071 Total 724,987 0 0 0 0 0 0 724,987 Total 738,737 0 0 0 0 0 0 738,737 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 19/20 expenses. Project Comments: Project Comments Last Update: 9/4/2019 2:48:13 PM Reference: Measure I Policy 40006 Page 63 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Construct a Traffic Signal at the Intersection of Rochester and Jersey Agency Project Name: Rochester and Jersey Traffic Signal Improvement Agency reported Total Project Cost: $738,737 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% Funding Prior FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 Future Total Nexus Total Project Cost PA&ED Total (All phases): 350,000 Total Presented Funding: PS&E MI ART 9,804 0 0 0 0 0 0 91804 DEV FEE 3,946 0 0 0 0 0 0 3,946 738,737 Total 13,750 0 0 0 0 0 0 13,750 Total Measure I Request: ROW Total 0 526,720 CONST MI ART 516,916 0 0 0 0 0 0 516,916 DEV FEE 208,071 0 0 0 0 0 0 208,071 Total 724,987 0 0 0 0 0 0 724,987 Total 738,737 0 0 0 0 0 0 738,737 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 19/20 expenses. Project Comments: Project Comments Last Update: 9/4/2019 2:48:03 PM Reference: Measure I Policy 40006 Page 64 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Widen Victoria Ave from EHS to 1-15 Agency Project Name: Victoria Ave Street Improvements Agency reported Total Project Cost: $412,341 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% Funding Prior FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 Future Total Nexus Total Project Cost PA&ED Total (All phases): 305,000 Total Presented Funding: PS&E MI ART 11,864 0 0 0 0 0 0 11,864 MI LOCAL 4,305 0 0 0 0 0 0 4,305 412,341 STREET DEV FEE 471 0 0 0 0 0 0 471 Total 16,640 0 0 0 0 0 0 16,640 Total Measure I Request: ROW Total F 0 411,870 CONST MI ART 282,135 0 0 0 0 0 0 282,135 MI LOCAL 113,566 0 0 0 0 0 0 113,566 STREET Total 395,701 0 0 0 0 0 0 395,701 Total 1 412,341 0 0 0 0 0 0 412,341 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 19/20 expenses. Project Comments: Project Comments Last Update: 9/4/2019 2:46:36 PM Reference: Measure I Policy 40006 Page 65 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Construct a Traffic Signal at the Intersection of East and Miller Agency Project Name: East and Miller Traffic Signal Improvement Agency reported Total Project Cost: $738,737 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% Funding Prior FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 Future Total Nexus Total Project Cost PA&ED Total (All phases): 350,000 Total Presented Funding: PS&E MI ART 9,804 0 0 0 0 0 0 91804 DEV FEE 3,946 0 0 0 0 0 0 3,946 738,737 Total 13,750 0 0 0 0 0 0 13,750 Total Measure I Request: ROW Total 0 526,720 CONST MI ART 516,916 0 0 0 0 0 0 516,916 DEV FEE 208,071 0 0 0 0 0 0 208,071 Total 724,987 0 0 0 0 0 0 724,987 Total 738,737 0 0 0 0 0 0 738,737 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 19/20 expenses. Project Comments: Project Comments Last Update: 9/4/2019 2:48:53 PM Reference: Measure I Policy 40006 Page 66 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Construct a Traffic Signal at the Intersection of 6th and Rochester Agency Project Name: 6th and Rochester Traffic Signal Improvement Agency reported Total Project Cost: $738,737 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% Funding Prior FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 Future Total Nexus Total Project Cost PA&ED Total (All phases): 350,000 Total Presented Funding: PS&E MI ART 9,804 0 0 0 0 0 0 91804 DEV FEE 3,946 0 0 0 0 0 0 3,946 738,737 Total 13,750 0 0 0 0 0 0 13,750 Total Measure I Request: ROW Total 0 526,720 CONST MI ART 516,916 0 0 0 0 0 0 516,916 DEV FEE 208,071 0 0 0 0 0 0 208,071 Total 724,987 0 0 0 0 0 0 724,987 Total 738,737 0 0 0 0 0 0 738,737 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 19/20 expenses. Project Comments: Project Comments Last Update: 9/4/2019 2:49:29 PM Reference: Measure I Policy 40006 Page 67 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Construct a Traffic Signal at the Intersection of Camelian and Banyan Agency Project Name: Carnelian at Banyan Traffic Signal Improvement Agency reported Total Project Cost: $600,297 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% Funding Prior FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 Future Total Nexus Total Project Cost PA&ED Total (All phases): 363,000 Total Presented Funding: PS&E MI ART 8,749 0 0 0 0 0 0 81749 DEV FEE 3,522 0 0 0 0 0 0 3,522 600,297 Total 12,271 0 0 0 0 0 0 12,271 Total Measure I Request: ROW Total 0 428,012 CONST MI ART 419,263 0 0 0 0 0 0 419,263 DEV FEE 168,763 0 0 0 0 0 0 168,763 Total 588,026 0 0 0 0 0 0 588,026 Total 600,297 0 0 0 0 0 0 600,297 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 19/20 expenses. Project Comments: Project Comments Last Update: 9/4/2019 2:49:13 PM Reference: Measure I Policy 40006 Page 68 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Construct a Traffic Signal at the Intersection of 6th and Hellman Agency Project Name: 6th and Hellman Traffic Signal Improvement Agency reported Total Project Cost: $709,133 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% Funding Prior FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 Future Total Nexus Total Project Cost PA&ED Total (All phases): 350,000 Total Presented Funding: PS&E MI ART 35,032 0 0 0 0 0 0 35,032 DEV FEE 14,101 0 0 0 0 0 0 14,101 709,133 Total 49,133 0 0 0 0 0 0 49,133 Total Measure I Request: ROW Total 0 505,612 CONST MI ART 470,580 0 0 0 0 0 0 470,580 DEV FEE 189,420 0 0 0 0 0 0 189,420 Total 660,000 0 0 0 0 0 0 660,000 Total 709,133 0 0 0 0 0 0 709,133 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 19/20 expenses. Project Comments: Project Comments Last Update: 9/4/2019 2:49:36 PM Reference: Measure I Policy 40006 Page 69 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Construct a Traffic Signal at the Intersection of East and Highland Agency Project Name: East and Highland Traffic Signal Improvements Agency reported Total Project Cost: $674,133 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% Funding Prior FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 Future Total Nexus Total Project Cost PA&ED Total (All phases): 350,000 Total Presented Funding: PS&E MI ART 35,032 0 0 0 0 0 0 35,032 DEV FEE 14,101 0 0 0 0 0 0 14,101 674,133 Total 49,133 0 0 0 0 0 0 49,133 Total Measure I Request: ROW Total 0 480,657 CONST MI ART 445,625 0 0 0 0 0 0 445,625 DEV FEE 179,375 0 0 0 0 0 0 179,375 Total 625,000 0 0 0 0 0 0 625,000 Total 674,133 0 0 0 0 0 0 674,133 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 19/20 expenses. Project Comments: Project Comments Last Update: 9/4/2019 2:49:03 PM Reference: Measure I Policy 40006 Page 70 Capital Project Needs Analysis Agency: Rancho Cucamonga Program: Valley Arterial Sub -Program Project Name: Construct a Traffic Signal at the Intersection of 6th and Utica Agency Project Name: 6th St at Utica Traffic Signal Improvement Agency reported Total Project Cost: $595,946 Escalation Factor:% Actual Prior Year Dollars and escalated costs in subsequent years (not in 1,OOOs) Public Share: 71.30% 1 Dev. Share: 28.70% Funding Prior FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 Future Total Nexus Total Project Cost PA&ED Total (All phases): 363,000 Total Presented Funding: PS&E MI ART 5,647 0 0 0 0 0 0 51647 DEV FEE 2,273 0 0 0 0 0 0 2,273 595,946 Total 7,920 0 0 0 0 0 0 7,920 Total Measure I Request: ROW Total 0 424,910 CONST MI ART 419,263 0 0 0 0 0 0 419,263 DEV FEE 168,763 0 0 0 0 0 0 168,763 Total 588,026 0 0 0 0 0 0 588,026 Total 595,946 0 0 0 0 0 0 595,946 *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including FY 19/20 expenses. Project Comments: Project Comments Last Update: 9/4/2019 2:49:21 PM Reference: Measure I Policy 40006 Page 71 ATTACHMENT 3 UJV 7AI 1 U O WILSON AVE FROM EAST AVE TO WARDMAN BULLOCK RD O VICTORIA ST FROM ETIWANDA AVE TO ECL (1-15) O3 CARNELIAN ST AT BANYAN ST O4 6TH ST AT UTICA AVE O5 6TH ST AT ROCHESTER AVE O ROCHESTER AVE AT JERSEY BLVD O7 EAST AVE AT MILLER AVE O8 MILLIKEN AVE AT 5TH ST O9 EAST AVE AT HIGHLAND AVE 10 6TH ST AT HELLMAN AVE CITY OF RANCHO CUCAMONGA I Z��••�,± 2020/21 12024/25, �`��PROJECT LOCATIONS DATE: September 18, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Trina Valdez, Management Analyst I SUBJECT: CONSIDERATION OF THE ATTESTATION OF VERACITY FOR THE RANCHO CUCAMONGA MUNICIPAL UTILITY 2018 POWER SOURCE DISCLOSURE ANNUAL REPORT AND POWER CONTENT LABEL. RECOMMENDATION: Staff recommends the City Council authorize the attestation of veracity for the Rancho Cucamonga Municipal Utility (RCMU) 2018 Power Source Disclosure Annual Report and Power Content Label. BACKGROUND: In 1997, the California Legislature adopted Senate Bill 1305, Article 5, amended by Assembly Bill 162 (2009), requiring retail suppliers of electricity to disclose sources of energy being used to the California Energy Commission (CEC) and to consumers in the form of the Power Source Disclosure Annual Report and Annual Power Content Label. The legislation also requires that the information used to calculate the Power Content Label for each calendar year be independently audited. In lieu of an independent audit and verification, an authorized agent of the City may submit to the CEC, under penalty of perjury, an attestation confirming the accuracy of the report. The CEC requires that the submission of the attestation be approved by the City Council at a public meeting. ANALYSIS: RCMU submitted the 2018 Power Source Disclosure Annual Report and Power Content Label to the CEC on May 22, 2019, including the staff attestation, and provided the required information to its customers by posting the 2018 Power Content Label on the City's website (https://www.CityofRC.us/rcmu). Approval of the attached resolution satisfies the statutory requirement for approval by the City Council. FISCAL IMPACT: Not Applicable. COUNCIL GOAL(S) ADDRESSED: None. ATTACHMENTS: Description Page 73 Attachment 1 - PSD Report Attachment 2 - Resolution Page 74 Version: April 2019 INSTRUCTIONS: Submit a separate annual report for each electric service product offered in 2018. List all purchases (Specific and Unspecified) made ONLY in the 2018 calendar year. Add additional rows if needed. If a purchase was for unbundled RECs include the term "REC Only" in parentheses after the facility name in the Facility Name column, and categorize the power as the fuel type of the generating facility from which the unbundled REC was derived. If power was purchased through a transaction that expressly transferred energy only and not the RECs associated with that energy, identify the power as "Unspecified Power" in the Fuel Type column. If purchased power was from a renewable electrical generation facility that is not certified for participation in California's RPS Program, identify the Fuel Type as "Other". - , Facility Name ALL PROCUREMENTS Unit No. Fuel Type (Specific Location (State or Province) and Unspecified) WREGIS RPS ID GU ID , , MWh Resold Gross MWh or Self- EIA ID FERC QF ID Procured Consumed 1 A Net MWh Procured City Hall -City of Rancho Cucamonga Animal Center Shelter -City of Rancho Cucamonga _��---�- Epicenter - City of Rancho Cucamonga Unspecified Power - CAISO SP 15 (Shell Contract) Boulder Canyon Project Retail Supplier City of Rancho Cucamonga Donn 7F INSTRUCTIONS: Total specific purchases by fuel type and enter these values in the first column. If purchased power was from a transaction that expressly transferred energy only and not the RECs associated with that energy, identify the power as "Unspecified Power". Total Retail Sales will autopopulate from Schedule 1. Any difference between total net purchases and total retail sales will be applied pro -rata to each non-renewable fuel type. Each fuel type total will then be divided automatically by retail sales to calculate fuel mix percentages. Version: April 2019 Unspecified Power (MWh) • 100,720 1 100% Comments: Page 76 Version: April 2019 I, (print name) Fred Lyn , (title) Utilities Division Manager , declare under penalty of perjury, that the statements contained in this report including Schedules 1 and 2 are true and correct and that I, as an authorized agent of (print name of company) City of Rancho Cucamonga, have authority to submit this report on the company's behalf. I further declare that the megawatt -hours claimed as specific purchases as shown in these Schedules were, to the best of my knowledge, sold once and only once to retail customers. Name: Fred Lyn Representing (Retail Supplier): City of Rancho Cucamonga Signature: Dated: May 22, 2019 Page 77 ATTACHMENT 2 RESOLUTION NO. 19- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE ATTESTATION OF VERACITY FOR THE RANCHO CUCAMONGA MUNICIPAL UTILITY 2018 POWER SOURCE DISCLOSURE ANNUAL REPORT AND POWER CONTENT LABEL WHEREAS, the Rancho Cucamonga Municipal Utility (RCMU) is a publicly -owned utility in the state of California and is therefore subject to Senate Bill 1305, as amended by Assembly Bill 162, requiring retail suppliers of electricity to disclose sources of energy being used to the California Energy Commission (CEC) and to consumers in the form of the Power Source Disclosure Annual Report and the Annual Power Content Label; and WHEREAS, the 2018 Power Source Disclosure Annual Report and Annual Power Content Label has been submitted to the CEC, and the Annual Power Content Label has been posted on the City's website for customers to review; and WHEREAS, the 2018 Power Source Disclosure Annual Report includes an attestation from an authorized agent of the City, under penalty of perjury, confirming the accuracy of the information provided. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, Section 1.: The City Council hereby certifies the 2018 Power Source Disclosure Program Report and Annual Power Content Label. Section 2.: The City Clerk shall certify to the adoption of this Resolution. Section 3.: This Resolution shall take effect immediately upon its adoption. PASSED, APPROVED, AND ADOPTED this 18th day of September 2019. Page 78 DATE: September 18, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Gianfranco Laurie, Senior Civil Engineer Romeo M. David, Associate Engineer SUBJECT: CONSIDERATION TO ACCEPT AS COMPLETE, FILE THE NOTICE OF COMPLETION AND AUTHORIZE RELEASE OF RETENTION AND BONDS FOR THE AMETHYST AVENUE STREET IMPROVEMENTS PROJECT. RECOMMENDATION: Staff recommends that the City Council: 1. Accept the Amethyst Avenue Street Improvements Project, Contract No. 19-034 (Project), as complete; 2. Approve the final contract amount of $794,406; 3. Authorize the release of the Faithful Performance Bond 35 days after recordation of Notice of Completion and accept a Maintenance Guarantee Bond; 4. Authorize the release of the Labor and Materials Bond in the amount of $740,417, six months after the recordation of said notice if no claims have been received; 5. Authorize the City Engineer to file a Notice of Completion and release of the project retention, 35 days after recordation of Notice of Completion; and 6. Authorize the City Engineer to approve the release of the Maintenance Bond one year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship. BACKGROUND: On April 3, 2019, the City Council awarded a construction contract with Sequel Contractors, Inc., in the amount of $740,420 for the construction of the Amethyst Avenue Street Improvements Project. Additionally, the City Council authorized a 10% contingency in the amount of $74,050 to address unforeseen construction related incidentals. The Project scope of work consisted of, but was not limited to, minor roadway widening, asphalt concrete pavement, cold milling, sidewalks, curb and gutter, driveway approaches, driveway tie-ins (asphalt and concrete), decorative block wall, landscape restoration, fiber optic conduits and pull boxes, street light conduit and pull boxes for a future street light system and related items of work per plans. A Vicinity Map is included as Attachment 1. Page 79 ANALYSIS: The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. The net increase in the total cost of the project is a result on nine (9) Contract Change Orders, including the final balancing statement are summarized below: Change Order No. 01: Three (3) existing trees conflicted with the proposed curb and gutter location. Public Works staff reviewed the trees and recommended their removal (including tree roots) to avoid further damage to the existing infrastructure. The change in contract cost due to this change order is an increase of $2,179.78. Change Order No. 02: Performed work on a Time and Materials basis to remove and relocate the existing pedestrian push button at the northeast corner of Amethyst Avenue and 19th Street to comply with ADA requirements. The change in contract cost due to this change order is an increase of $5,988.28. Change Order No. 03: Relocated an existing 3" water line including an air and vacuum release valve and installed a new copper water service line. The change in contract cost due to this change order is an increase of $6,102.10. Change Order No. 04: During demolition the contractor exposed a small area of existing concrete slab below the asphalt pavement. This required additional efforts to remove the concrete slab and backfill with aggregate base. The change in contract cost due to this change order is an increase of $1,080.16. Change Order No. 05: Performed work on a Time and Materials basis to extend a driveway tie-in for a safe and smooth transition. The change in contract cost due to this change order is an increase of $1,490.95. Change Order No. 06: Performed work on a Time and Materials basis to construct additional sidewalk as a result of uneven surface elevations at the driveway tie-in. Homeowner regraded and paved their entire driveway with asphalt which raised the elevation 9 -inches higher than existing. The change in contract cost due to this change order is an increase of $1,743.07. Change Order No. 07: Performed work on a Time and Materials basis to remove sidewalk due to uneven surface elevations between existing and proposed improvements. Additionally, this change order constructed a small portion of concrete curb to protect the existing flashing beacon assembly along Amethyst Avenue. The change in contract cost due to this change order is an increase of $4,972.54. Change Order No. 08: Performed work on a Time and Materials basis to remove a portion of an existing 6 -foot block wall to accommodate the new sidewalk. The change in contract cost due to this change order is an increase of $3,891.26. Change Order No. 09: The balancing statement for the project. The balancing statement conforms the final contract quantities to the actual quantities placed or constructed during the contract. The notable change is a increase in the amount of $26,540.50 resulting from an increase in concrete driveway tie- ins and utility relocation/adjustments. At the end of the one-year maintenance period, if the improvements remain free from defects in materials and workmanship, the City Clerk is authorized to release the Maintenance Bond upon approval by the City Engineer. FISCAL IMPACT: Page 80 A total of $889,169 has been budgeted in Fiscal Year 2018/19 from the Measure I (Fund 176), Community Development Block Grant (CDBG) Fund (Fund 204), and Fiber Optic Network (Fund 711) Funds, all of which are identified under Capital Improvement Project Account No's. and in the amount listed below. Account No. Funding Source Description Amount 11763035650/1928176-0 Measure I Fund (176) Cucamonga SD $242,300 12043145650/1928204-0 CDBG Fund (204) Upper Cucamonga SD/Street $501,959 17113035650/1910711 -0 Fiber Optic Network Fund (711) RC Fiber Optic Network $144,910 Total Project Funding = $889,169 The final project cost is $861,263 as shown below: Expenditure Amount Final Construction Contract $794,406 Construction Inspection $51,185 Construction Survey $15,672 Total Project Cost = $861,263 A total of $27,906 is remaining in the budget for this project and will be returned to the Measure I (Fund 176), CDBG (Fund 204), and Fiber Optic Network (Fund 711) respective fund balances to be used for future capital improvement projects. COUNCIL GOAL(S) ADDRESSED: This item addresses City Council goal of Enhancing Premier Community Status by constructing street improvements including an expansion to the City's fiber optic network system. ATTACHMENTS: Description Attachment 1 - Vicinity Map Page 81 19th St 21 r VICINITY MAP PROJ ECT #800-2019-03 hedges Rr Migrrvrrette 5t Ledig or v 0 0 o m Monte Vista 5t Project Site La Grande St Lornica Dr La Mesa Dr St 4� Alta Lorna ATTACHMENT 1 Monte Vista St C q1n Dr Alta Lorna Elementary 5rhool �,L)rnita Ct pacr�ir F+eccrrcRacrfic�Ff�{xr��IM1c Base Line Rd 101 Page 82 DATE: September 18, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: William Wittkopf, Public Works Services Director Ernest Ruiz, Streets, Storm Drains and Fleet Superintendent Ruth Cain, CPPB, Procurement Manager SUBJECT: CONSIDERATION TO AWARD THE PURCHASE OF ASPHALT MATERIALS ON AN AS -NEEDED BASIS FROM VULCAN MATERIALS COMPANY IN ACCORDANCE WITH REQUEST FOR BIDS (RFB) #19/20-102 IN AN AMOUNT NOT TO EXCEED $200,000 FOR FISCAL YEAR 2019/2020. RECOMMENDATION: Staff recommends the City Council award the purchase of asphalt materials on an as -needed basis from Vulcan Materials Company, in accordance with Request for Bids (RFB) #19/20-102 in an amount not to exceed $200,000 to be funded from various City accounts for Fiscal Year 2019/2020. BACKGROUND: The City's asphalt maintenance program consists of routine asphalt repairs to extend the pavements service life. Routine maintenance preserves the pavement surface, and helps prevent accelerated wear due to traffic volumes, changes in temperature and moisture content, or movement in the underlying or adjacent soil. These adverse conditions cause defects in the pavement, including potholes, alligator cracks, longitudinal and transverse cracks, sink holes, channeling, shoving and/or depressions in the pavement. To maintain the City's roadways, ramping of sidewalk deflections, and the contract services provided to Cucamonga Valley Water District (CVWD) trench repairs, the City purchases asphalt materials on a regular basis. ANALYSIS: The Public Works Services Department provided the Procurement Division with specifications for review and to determine the best method of procurement for asphalt materials. The Procurement Division prepared and posted a formal Request for Bid (RFB) #19/20-102 for the purchase of "Various Mixes of Asphalt Materials on an As Needed Basis" to the City's automated procurement system. There was a total of three hundred and twenty (320) vendors that were notified, eleven (11) prospective bidders that downloaded the solicitation documentation, and two (2) bid responses were received. Vulcan Materials Company of San Bernardino, California is the lowest, most responsive, responsible bidder. Due to fluctuating pricing on the asphalt materials, and the vendor's inability to hold the price for more than one year, the bid price is only for FY 2019/2020 through June 30, 2020. All applicable bid documentation is on file in the City's electronic bidding system and can be accessed through the City's web page. Page 83 FISCAL IMPACT: The contract price is within the contract services budget line items in the approved budget for FY 2019/2020. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal of Enhancing Public Safety and the City's Premiere Community Status in ensuring well-maintained roadways, ramping of sidewalk deflections, and CVWD trench repairs. ATTACHMENTS: Description RFB 19/20-102 Page 84 Attachment 1 - RFB 19/20-102 RANCHO CUCAMONGA REQUEST FOR BIDS t"RFB" j # 19/20-102 FOR VARIOUS MIXES OF ASPHALT MATERIALS ON AS NEEDED BASIS City of Rancho Cucamonga Procurement Division 10500 Civic Center Drive Rancho Cucamonga, California 91730 Page 85 City of Rancho Cucamonga Request for Bids ("RFB") # 19/20-102 For Various Mixes Of Asphalt Materials On As Needed Basis Table of Contents 1. GENERAL INFORMATION.... ....................................................................................................................... 3 1.1 Introduction..................................................................................................................................... 3 1.2 BID RESPONSE DELIVERY AND SCHEDULE OF EVENTS..................................................................................... 3 1.3 BUSINESS LICENSE................................................................................................................................. 3 1.4 DISCREPANaE5 OR OMISSIONS................................................................................,............................... 4 1.5 CONTINGENCIES...................................................................................................................................4 1.6 QUESTIONS AND CLARIFICATIONS............................................................................................................. 4 1.7 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ................................................ 5 1.8 KNOWLEDGE OF REQUIREMENTS.............................................................................................................. 5 1.9 BRAND NAMES.................................................................................................................................... 5 1.10 RESERVATION OF RIGHTS........................................................................................................................ 6 1.11 CALIFORNIANS PUBLIC RECORDS ACT......................................................................................................... 6 2. RFS RESPONSE SUBMISSION REQUIREMENTS.......................................................................................... 7 2.1 Exhibits A through F......................................................................................................................... 7 2.1.1 NON -DISCLOSURE CONFLICT OF INTEREST.............................................................................................. 7 2.1.2 SPECIFICATIONS................................................................................................................................7 2.1.3 ADDENDUM ACKNOWLEDGEMENT... .................................................. .................................................. 7 2.1.4 PARTICIPATION CLAUSE...................................................................................................................... 8 2.1.5 DEBARMENT AND SUSPENSION............................................................................................................ S 2.1.6 SIGNATURE OF AUTHORITY................................................................................................................. 8 2.1.7 ADDITIONAL VENDOR INFORMATION REQUIRED...................................................................................... S 3. ADDITIONAL INSTRUCTION....................................................................................................................... 9 "EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT.......... 10 "EXHIBIT B" SPECIFICATIONS WORKSHEET" ................................................... ........... 11 .EXHIBIT C" ADDENDUM ACKNOWLEDGEMENT............................................................................................. 12 "EXHIBIT D" PARTICIPATION CLAUSE.............................................................................................................. 13 "EXHIBIT E" DEBARMENT AND SUSPENSION CERTIFICATION FORM ..................................................... I .... I... 14 "EXHIBIT F" SIGNATURE OF AUTHORITY... ................................................................................ ..................... 15 Page 2of15 Page 86 City of Rancho Cucamonga Request for Bids ("RFB") # 19/20-102 For Various Mixes Of Asphalt Materials On As Needed Basis 1. GENERAL INFORMATION 1.1 Introduction The City of Rancho Cucamonga (hereinafter the "City") is inviting Request for Bid ("RI=B") responses in accordance with the "Specifications Worksheet, Exhibit B" attached herein. Vendors wishing to participate in the RFB solicitation must be registered as a Vendor on the City's Vendor List. Vendor registration can be accomplished by visiting the City's website at www.cityofrc.us. Only those responses received from registered Vendors will be accepted. Responses must be submitted by the named Vendor that has downloaded the RFB; this information is indicated in the bid system and provides the ability to tabulate the responses in accordance to the named Vendors. Submitting a response under a Vendor name that does not appear to be on the Prospective Bidders list will be deemed as non-responsive and disqualify said response from further consideration. 1.2 BID RESPONSE DELIVERY AND SCHEDULE OF EVENTS RFB responses must be received electronically via Planet Bids prior to the due date and time specified in the below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be responsible for any delays by transmission errors. Schedule of Events Event Description Date & Time Post RFB July 29, 2019 Questions Due August 6, 2019 Addendum Issued August 8, 2019 RFB Response Due Date August 13, 2019 (The City reserves the right to change schedule of events without prior notice or responsibility to Vendor.) 1.3 BUSINESS LICENSE The selected Vendor awarded a Contract shall be required to obtain a Rancho Cucamonga Business License no later than five (5) business days from notification of award prior to being issued a Purchase Order. Awarded Vendor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties required under this RFB and will provide copies of licenses/certifications immediately upon request throughout the term of the Contract. Page 3of15 Page 87 City of Rancho Cucamonga Request for Bids ("RFB") # 19/20-102 For Various Mixes Of Asphalt Materials On As Needed Basis 1.4 DISCREPANCIES OR OMISSIONS Vendors finding discrepancies or omissions in the RFB or having any doubts as to the meaning or intent of any part thereof shall submit such questions or concerns in writing to the applicable Procurement contact identified herein. All questions must be in writing and no responsibility will be accepted for oral instructions. Addenda issued in correspondence to this RFB shall be considered a part of this RFB and shall become part of any final Contract that may be derived from this RFB. 1.5 CONTINGENCIES This RFB should not be considered as a Contract to purchase goods or services but is a Request for Bid in accordance with the Terms and Conditions herein and will not necessarily give rise to a Contract. However, RFB responses should be as detailed and complete as possible to facilitate the formation of a Contract based on the RFB response(s) that are pursued should the City decide to do so. Completion of this RFB form and its associated Appendices are a requirement. Failure to do so may disqualify your RFB response submittal. Vendors must submit signed, RFB responses by the due date and time as specified herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested. If only one RFB response is received, the City reserves the right to discard the response and rebid the RFB. Any Scope of Work, Contingencies, Special Instruction and/or Terms and Conditions applicable to this RFB and any Purchase Order derived thereafter shall be effective as of the issue date of Purchase Order (the "Effective Date"), and shall remain in full force and effect until sixty (60) days after the City has accepted the work in writing and has made final payment, unless sooner terminated by written agreement signed by both parties. 1.6 QUESTIONS AND CLARIFICATIONS All questions or clarification requests must be submitted directly through the bid system by the due date and time indicated in the above Schedule of Events. Answers and/or clarifications will be provided in the form of an Addendum and will be posted for download from the City's bid system in accordance with the above "Schedule of Events". From the issuance date of this Request for Bid until a Vendor is awarded, Vendors are not permitted to communicate with any City staff or officials regarding this procurement, other than during interviews, demonstrations, and/or site visits, except at the direction of Ruth Cain, CPPB, Procurement Manager, or Cheryl Combs, Procurement Technician, the designated representatives of the City of Rancho Cucamonga. Page 4 of 15 Page 88 City of Rancho Cucamonga Request for Bids ("RFB") # 19/20-102 For Various Mixes Of Asphalt Materials On As Needed Basis 1.7 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION All materials submitted in response to the RFB solicitation will become the property of the City and will be returned only at the City's option and at the expense of the vendor submitting the RFB response. A copy of the RFB response will be retained for official files and become a public record. Any material that a vendor considers as confidential but does not meet the disclosure exemption requirements of the California Public Records Act should not be included in the vendor's RFB response as it may be made available to the public. If a vendor's RFB response contains material noted or marked as confidential and/or proprietary that, in the City's sale opinion, meets the disclosure exemption requirements, then that information will not be disclosed pursuant to a written request for public documents. If the City does not consider such material to be exempt from disclosure, the material may be made available to the public, regardless of the notation or markings. If a vendor is unsure if its confidential and/or proprietary material meets disclosure exemption requirements, then it should not include such information in its RFB response because such information may be disclosed to the public. 1.$ KNOWLEDGE OF REQUIREMENTS The vendor shall carefully review all documents referenced and made a part of the solicitation document to ensure that all information required to properly respond has been submitted or made available and all requirements are priced in the RFB response. Failure to examine any documents, drawings, specifications, or instructions will be at the Vendor's sole risk. Vendors shall be responsible for knowledge of all items and conditions contained in their RFB responses and in this RFB, including any City issued clarifications, modifications, amendments, or addenda. The City will provide notice of any changes and clarifications to perspective Vendors by way of addenda to the City website; however, it is the Vendor's responsibility to ascertain that the RFB response includes all addenda issued prior to the RFB Due Date. 1.9 BRAND NAMES Any reference to brand names and/or numbers in the solicitation is intended to be descriptive, but not restrictive, unless otherwise specified. RFB responses offering equivalent items meeting the standards of quality specified may be considered, unless other specified, providing the RFB response clearly describes the article offered and how it differs from the referenced brand. Unless a Vendor specifies otherwise, it is understood that the Vendor is offering a referenced brand item as specified in the solicitation. The City reserves the right to determine whether a substitute offer is equivalent to and meets the standards of quality indicated by the brand name references, and the City may require the supply of additional descriptive material and a sample. Page 5 of 15 Page 89 City of Rancho Cucamonga Request for Bids ("RFB") # 19/20-102 For Various Mixes Of Asphalt Materials On As Needed Basis 1.10 RESERVATION OF RIGHTS The issuance of this RFB does not constitute an agreement by the City that any contract will be entered by the City. The City expressly reserves the right at any time to: • Waive or correct any defect or informality in any response, RFB, or RFB procedure. « Reject any or all RFBs. • Reissue a Request for Bids. • Prior to submission deadline for RFBs, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFB, or the requirements for contents or format of the RFBs. • The City recognizes that price is only one of several criteria to be used in judging a product or service, and the City is not legally bound to accept the lowest RFB response. • The City reserves the right to conduct pre -award discussions and/or pre -Contract negotiations with any or all responsive and responsible Vendors who submit RFB responses. • Procure any materials, equipment or services specified in this RFB by any other means. • Determine that no project will be pursued. • The City reserves the right to inspect the Vendor's place of business prior to award or at any time during the contract term or any extension thereof, to determine the Vendor's capabilities and qualifications. 1.11 CALIFORNIA'S PuBUc RECORDS ACT The City of Rancho Cucamonga complies with the California Public Records Act, Government Code Section 6253. (a) Public records are open to inspection always during the office hours of the state or local agency and every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable portion of a record shall be available for inspection by any person requesting the record after deletion of the portions that are exempted by law. Neither an RFB in its entirety, nor proposed prices shall be considered confidential and proprietary. Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this RFB are subject to California's Public Records Act. The City 's receipt, review, evaluation or any other act or omission concerning any such information shall not create an acceptance by the City or any obligation or duty to prevent the disclosure of any such information except as required by Government Code Section 6253. Companies who submit information they believe should be exempt from disclosure under the Public Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information Page 6 of 15 Page 90 City of Rancho Cucamonga Request for Bids ("RFB") # 19/20-102 For Various Mixes Of Asphalt Materials On As Needed Basis is requested under the Public Records Act, the City shall make a final determination if any exemption exists for the City to deny the request and prevent disclosure. The City will withhold such information from public disclosure under the Public Records Act only if the City determines, in its sole discretion, that there is a legal basis to do so. 2, RFB RESPONSE SUBMISSION REQUIREMENTS The following must be received no later than the due date and time specified in the Schedule of Events. RFB responses and associated documents must be submitted electronically through the bid system. The Vendor is solely responsible for ensuring that the full RFB response is received by the City in accordance with the solicitation requirements, prior to the date and time specified in the solicitation. 2.1 Exhibits A through F The following named Exhibits A through H are a requirement. All required exhibits must be complete and signed where required and submitted in the bid system under the Response Types, Exhibits A — F. 2.1.1 NON -DISCLOSURE CONFLICT OF INTEREST Specify any possible conflicts of interest with your current clients or staff members and the City. A signed "Exhibit A, Conflict of Interest and Non -Disclosure Agreement," included herein must be submitted. 2.1.2 SPECIFICATIONS Vendor shall review and complete "Exhibit B, Standard Specification Form". Vendors must indicate compliance with specifications by a check mark or initials in the "MEETS", "EXCEEDS", "NO" or "N/A". Indicating "MEETS" to a specification will mean full compliance; indicating "NO" will mean an exception is being taken. All exceptions must be fully explained on a separate page titled "EXCEPTIONS", giving reference to the page and specification where the exception is being taken. Failure to comply with this requirement will result in the response being rejected. 2.1.3 ADDENDUM ACKNOWLEDGEMENT The Vendor shall hereby acknowledge they have received all posted Addendums, if any. The Vendor understands failure to acknowledge any addenda issued may cause the response to be considered non- responsive. It is the Vendor's responsibility to log into the Bid System to identify, download and review the number of addenda that have been posted. Addenda issued in correspondence to this RFB shall be considered apart of this RFB and shall become part of any final Contract that maybe derived from this RFB. Vendors must indicate their acknowledgement of any Addendums by way of signature on "Exhibit C, Addendum Acknowledgement Form", and must be included with the Vendor RFB response. Page 7 of 15 Page 91 City of Rancho Cucamonga Request for Bids ("RFB") # 19/20-102 For Various Mixes Of Asphalt Materials On As Needed Basis 2.1.4 PARTICIPATION CLAUSE It is hereby understood that other governmental entities, such as cities, counties, and special school districts may utilize this RFB response at their option for equipment or services at the RFB response price. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order placement and payments to the Vendor. A signed "Exhibit D, Participation Clause", must be included with the Vendor RFB response. 2.1.5 DEBARMENT AND SUSPENSION Bidding Vendors must verify by way of signature to "Exhibit E, Vendor Certification Form" that they are not listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Camp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. The signed exhibit must be included under this section of the RFB response. 2.1.6 SIGNATURE OF AUTHORITY Completion of this RFB form and its associated Exhibits are a requirement. Failure to do so may disqualify your RFB response submittal. Vendors must submit responses by the due date and time as specified herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested. If only one RFB response is received, the City reserves the right to return the RFB to the Vendor. An "Exhibit F, Signature of Authority", must be included with the Vendor RFB response. 2.1.7 ADDITIONAL VENDOR INFORMATION REQUIRED Vendors are responsible for providing the following required information from each question, under this tab. Failure to provide requested information will be deemed as non-responsive • List Plant Location Address • Days and Hours of Operation • Pick up, non -emergency wait time for materials • Pick up, emergency wait time for materials • Pick up, emergency wait time after-hours for materials • Delivery, non -emergency lead time: Page 8 of 15 Page 92 City of Rancho Cucamonga Request for Bids ("RFB") ## 19/20-102 For Various Mixes Of Asphalt Materials On As Needed Basis (Will only be required in the event the City does not have the resources to pick up materials from vendor in- person) • Delivery, emergency lead time: (Will only be required in the event the City does not have the resources to pick up materials from vendor in- person) • Delivery, emergency lead time after-hours: (Will only be required in the event the City does not have the resources to pick up materials from vendor in- person) Specify required time for advance notification prior to pick up or delivery of material. If specified advanced notification has been given by the City for pick-up of materials, the time from check-in to check-out at plant shall not exceed forty-five (45) minutes. Delivery of materials shall be made within thirty (30) minutes of the time requested in the advance notice. 3. ADDITIONAL INSTRUCTION • The vendor shall assign a supervisor to be available each business day, during normal business hours and available by office and/or cellular telephone for the duration of the contract. • All vendor employees delivering asphalt materials shall wear the appropriate work attire and any required personnel protective equipment i.e. shirts, pants, boots, safety vest, safety glasses, ear plugs, work gloves, etc. • Spillage resulting from hauling operation along or across any public travel way shall be removed promptly. • The City's transportation costs to and from the vendor's plant will be added to the vendor's pricing prior to the determination of the lowest responsive bidder. The hourly rate per ton is $27.71. Google Maps will be used to estimate the round-trip time from the Rancho Cucamonga Public Works Service Center at 8794 Lion Street to the Vendor's plant and back. The departure time to be used is a Monday at 7:00 am and the average of the shortest time range listed will be used to calculate transportation costs. Page 9 of 15 Page 93 City of Rancho Cucamonga Request for Bids ("RFB") # 19/20-102 For Various Mixes Of Asphalt Materials On As Needed Basis "EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT it is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors. I do not have specific knowledge of confidential information regarding RFB responses received in response to the Request for Bid RFB #19/20-102 Various Mixes of Asphalt Materials On As Needed Basis. I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFB response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFB response, or removal of same from designated areas. 1, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. onnAd5o() A (Print Name) (Relationship to the City) (Relationship to the Consultant) (Signature) (Date) Must be included in final RF8 submittal. Page 10 of 15 Page 94 City of Rancho Cucamonga Request for Bids ("RFB") # 19/20-102 For Various Mixes Of Asphalt Materials On As Needed Basis "EXHIBIT B" SPECIFICATIONS WORKSHEET Vendors must indicate compliance with specifications by check mark or initials in the "MEETS", "EXCEEDS" or "NO". Indicating "MEETS" to a specification will mean full compliance; indicating "NO" will mean an exception is being taken. All exceptions must be fully explained on a separate page titled "EXCEPTIONS", giving reference to the page and specification where the exception is being taken. Failure to comply with this requirement will result in the RFB response being rejected. The City reserves the right, at its sole discretion, unless otherwise stated, to accept or reject all or any bids, or any part thereof, either separately or, to waive any informality and to split or make the award in any manner determined by the City to be in the best interest of the City. SPECl1EICATI0ATS MEE S EXCEED . N/A NO All asphalt concrete materials shall meet the requirements set forth by the "Green Book" Standard Specifications for Public Works Construction 2015 edition written and promulgated by the Southern California Chapter of the American Public Works Association and the Southern District Associated General Contractors of California Joint Cooperative Committee, Section 203 — Bituminous Materials. Subsequent amendments, supplements and/or additions shall also be considered, included herein. Copies are available from the publisher, Building News, Incorporated, 1612 So. Clementine Street, Anaheim, California, 92802, telephone (714) 517.0970. Asphalt plant must be located within a radius of the City of Rancho Cucamonga that will support the temperature requirements indicated in the GREENBOOK Section 203-1.4 Temperature, if you notice the table Asphalt Grade 64-10 distribution applications temperatures shall have a minimum temperature of 285 degrees and maximum temperature of 350 degrees. Must be included in final RFB submittal. Page 11 of 15 Page 95 City of Rancho Cucamonga Request for Bids ("RFB") # 19/20-102 For Various Mixes Of Asphalt Materials On As Needed Basis "EXHIBIT C" ADDENDUM ACKNOWLEDGEMENT The Vendor hereby acknowledges the following Addenda Number(s) to this RFB have been received, if any. Vendor understands failure to acknowledge any addenda issued may cause the RFB response to be considered non-responsive. It is the Vendor's responsibility to log into the Bid system to identify and download the number of addenda that have been posted. -Al - (:YVjLt& Sign ture _j oe�I bona Printed Name Title Date Must be included in final RFB submittal. Page 12 of 15 Page 96 City of Rancho Cucamonga Request for Bids ("RFB") # 19/20-102 For Various Mixes Of Asphalt Materials On As Needed Basis "EXHIBIT D" PARTICIPATION CLAUSE It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this RFB response at their option for equipment or services at the RFB response price for a period of days. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City of Rancho Cucamonga is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order placement and payments of the Vendor. Successful Vendor will extend prices as proposed herein to other governmental agencies, please specify. YES NO Must be included in final RFB submittal. Page 13 of 15 Page 97 City of Rancho Cucamonga Request for Bids ("RFB") # 19/20-102 For Various Mixes Of Asphalt Materials On As Needed Basis "EXHIBIT E" DEBARMENT AND SUSPENSION CERTIFICATION FORM I certify that neither V (Vendor) nor any of its proposed subcontractors are not currently fisted on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3_CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or debarment by a local, state orfederal government entity, or if Vendors or any of its subcontractors subsequently become delinquent in California taxes, our Bid will be disqualified. "A) Sign14U.&'- r DOA4 f d,5 01 Printed Name U5 Title Date Must be included in final RFB submittal. Page 14 of 15 Page 98 City of Rancho Cucamonga Request for Bids ("RFB") # 19/20-102 For Various Mixes Of Asphalt Materials On As Needed Basis "EXHIBIT F" SIGNATURE OF AUTHORITY The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFB response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFB response. THE VENDORS IN SUBMITTING THIS RFB RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY DEEM YOUR RFB RESPONSE AS NON-RESPONSIVE. Company Name: { fl Address: (Street, City, State, Zip) h[ Uk AV_(j LA k Telephone q: � � 7 a CIL-6[ - 31 � L[ a b R ..,(� Fax #: lr�or� Pool Nh U *'tl,D ekiIN� c CA gt7701 E-mail address: V%m c Web Address: Authorized Representative: (print) jotHt D ►� Q n� Title: �a l �5 Signature: Date: Must be included in final RFB submittal. Page 15 of 15 Page 99 DATE: September 18, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: William Wittkopf, Public Works Services Director Andy Miller, Maintenance Supervisor Ruth Cain, CPPB, Procurement Manager SUBJECT: CONSIDERATION TO AWARD THE PURCHASE OF ELECTRICAL PARTS AND MATERIALS ON AN AS -NEEDED BASIS FROM CONSOLIDATED ELECTRICAL DISTRIBUTORS IN ACCORDANCE WITH REQUEST FOR BIDS (RFB) #19/20-106 IN AN AMOUNT NOT TO EXCEED $75,000 FOR FISCAL YEAR 2019/2020. RECOMMENDATION: Staff recommends the City Council award the purchase of electrical parts and materials on an as - needed basis from Consolidated Electrical Distributors, in accordance with Request for Bids (RFB) #19/20-106 in an amount not to exceed $75,000 to be funded from various City accounts for Fiscal Year 2019/2020. BACKGROUND: Quality electrical parts and supplies are essential in maintaining safe, functional, and premiere City facilities. It is critical to utilize quality electrical materials to sustain the City's operations and ensure the longevity of the City's facilities. Electrical parts and supplies such as lamps, ballasts, circuit breakers, and wire are required to perform repairs necessary to ensure that the City's resources, specifically its facilities, are well maintained and safe for the community. ANALYSIS: The Public Works Services Department provided the Procurement Division with specifications for review and to determine the best method of procurement for the electrical parts and materials. The Procurement Division prepared and posted a formal Request for Bid (RFB) #19/20-106 for the purchase of "Electrical Parts and Materials on an as Needed Basis" to the City's automated procurement system. There were one hundred and fifty-four (154) notified vendors, thirteen (13) prospective bidders downloaded or reviewed the solicitation documentation, and only one (1) bid response was received. Consolidated Electrical Distributors was the only responsive bidder. Due to fluctuating pricing on the electrical parts and materials, and the vendor's inability to hold the price for more than one year, the bid price is only for FY 2019/2020 through June 30, 2020. All applicable bid documentation is on file in the City's electronic bidding system and can be accessed through the City's web page. FISCAL IMPACT: The contract price is within the contract services budget line items in the approved budget for FY Page 100 2019/2020. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal of Enhancing Public Safety and the City's Premiere Community Status in ensuring well-maintained and safe City facilities. ATTACHMENTS: Description RFB 19/20-106 Page 101 Attachment 1 - PFB 19/20-106 RANCHO CUCAMONGA REQUEST FOR BIDS ("RFB") #19/20-106 FOR ELECTRICAL PARTS AND MATERIALS ON AN AS NEEDED BASIS City of Rancho Cucamonga Procurement Division 10500 Civic Center Drive Rancho Cucamonga, California 91730 Page 102 City of Rancho Cucamonga Request for Bids ("RFB") #19/20-106 For Electrical Parts and Materials on an as Needed Basis Table of Contents 1. GENERAL INFORMATION............................................................................................................................... 3 1.1 Introduction.......................................................................................................................................... 3 1.2 BID RESPONSE DELIVERY AND SCHEDULE OF EVENTS........................................................................................ 3 1.3 BUSINESS LICENSE...................................................................................................................................... 3 1.4 DISCREPANCIES OR OMISSIONS.................................................................................................................... 4 1.5 CONTINGENCIES........................................................................................................................................ 4 1.6 QUESTIONS AND CLARIFICATIONS................................................................................................................. 4 1.7 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ................................................. 5 1.8 KNOWLEDGE OF REQUIREMENTS.................................................................................................................. 5 1.9 BRAND NAMES......................................................................................................................................... 5 1.10 RESERVATION OF RIGHTS............................................................................................................................ 6 1.11 CALIFORNIA'S PUBLIC RECORDS ACT............................................................................................................. 6 2. RFB RESPONSE SUBMISSION REQUIREMENTS.............................................................................................. 7 2.1 Exhibits A through F............................................................................................................................. 7 2.1.1 NON -DISCLOSURE CONFLICT OF INTEREST.................................................................................................. 7 2.1.2 SPECIFICATIONS.....................................................................................................................................7 2.1.3 ADDENDUM ACKNOWLEDGEMENT............................................................................................................ 7 2.1.4 PARTICIPATION CLAUSE.......................................................................................................................... 8 2.1.5 DEBARMENT AND SUSPENSION................................................................................................................ S 2.1.6 SIGNATURE OF AUTHORITY...................................................................................................................... 8 "EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT ............ 9 "EXHIBIT B" SPECIFICATIONS WORKSHEET......................................................................................................... 10 "EXHIBIT C" ADDENDUM ACKNOWLEDGEMENT................................................................................................ 14 "EXHIBIT D" PARTICIPATION CLAUSE.................................................................................................................. 15 "EXHIBIT E" DEBARMENT and SUSPENSION CERTIFICATION FORM.................................................................. 16 "EXHIBIT F" SIGNATURE OF AUTHORITY............................................................................................................. 17 Page 2 of 17 Page 103 City of Rancho Cucamonga Request for Bids ("RFB") #19/20-106 For Electrical Parts and Materials on an as Needed Basis 1. GENERAL INFORMATION 1.1 Introduction The City of Rancho Cucamonga (hereinafter the "City") is inviting Request for Bid ("RFB") responses to RFB in accordance with the "Specifications Worksheet, Exhibit B" attached herein. Vendors wishing to participate in the RFB solicitation must be registered as a Vendor on the City's Vendor List. Vendor registration can be accomplished by visiting the City's website at www.cityofrc.us. Only those responses received from registered Vendors will be accepted. Responses must be submitted by the named Vendor that has downloaded the RFB; this information is indicated in the bid system and provides the ability to tabulate the responses in accordance to the named Vendors. Submitting a response under a Vendor name that does not appear to be on the Prospective Bidders list will be deemed as non-responsive and disqualify said response from further consideration. 1.2 BID RESPONSE DELIVERY AND SCHEDULE OF EVENTS RFB responses must be received electronically via Planet Bids prior to the due date and time specified in the below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be responsible for any delays by transmission errors. Schedule of Events Event Description Date & Time Post RFB July 25, 2019 Questions Due August 5, 2019, by 3:00 pm Addendum Issued August 8, 2019 RFB Response Due Date August 14, 2019, by 3:00 pm (The City reserves the right to change schedule of events without prior notice or responsibility to Vendor.) 1.3 BUSINESS LICENSE The selected Vendor awarded a Contract shall be required to obtain a Rancho Cucamonga Business License no later than five (5) business days from notification of award prior to being issued a Purchase Order. Awarded Vendor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties required under this RFB and will provide copies of licenses/certifications immediately upon request throughout the term of the Contract. Page 3 of 17 Page 104 City of Rancho Cucamonga Request for Bids ("RFB") #19/20-106 For Electrical Parts and Materials on an as Needed Basis 1.4 DISCREPANCIES OR OMISSIONS Vendors finding discrepancies or omissions in the RFB or having any doubts as to the meaning or intent of any part thereof shall submit such questions or concerns in writing to the applicable Procurement contact identified herein. All questions must be in writing and no responsibility will be accepted for oral instructions. Addenda issued in correspondence to this RFB shall be considered a part of this RFB and shall become part of any final Contract that may be derived from this RFB. 1.5 CONTINGENCIES This RFB should not be considered as a Contract to purchase goods or services but is a Request for Bid in accordance with the Terms and Conditions herein and will not necessarily give rise to a Contract. However, RFB responses should be as detailed and complete as possible to facilitate the formation of a Contract based on the RFB response(s) that are pursued should the City decide to do so. Completion of this RFB form and its associated Appendices are a requirement. Failure to do so may disqualify your RFB response submittal. Vendors must submit signed, RFB responses by the due date and time as specified herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested. If only one RFB response is received, the City reserves the right to discard the response and rebid the RFB. Any Scope of Work, Contingencies, Special Instruction and/or Terms and Conditions applicable to this RFB and any Purchase Order derived thereafter shall be effective as of the issue date of Purchase Order (the "Effective Date"), and shall remain in full force and effect until sixty (60) days after the City has accepted the work in writing and has made final payment, unless sooner terminated by written agreement signed by both parties. 1.6 QUESTIONS AND CLARIFICATIONS All questions or clarification requests must be submitted directly through the bid system by the due date and time indicated in the above Schedule of Events. Answers and/or clarifications will be provided in the form of an Addendum and will be posted for download from the City's bid system in accordance with the above "Schedule of Events". From the issuance date of this Request for Bid until a Vendor is awarded, Vendors are not permitted to communicate with any City staff or officials regarding this procurement, other than during interviews, demonstrations, and/or site visits, except at the direction of Ruth Cain, CPPB, Procurement Manager, or Cheryl Combs, Procurement Technician, the designated representatives of the City of Rancho Cucamonga. Page 4 of 17 Page 105 City of Rancho Cucamonga Request for Bids ("RFB") #19/20-106 For Electrical Parts and Materials on an as Needed Basis 1.7 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION All materials submitted in response to the RFB solicitation will become the property of the City and will be returned only at the City's option and at the expense of the vendor submitting the RFB response. A copy of the RFB response will be retained for official files and become a public record. Any material that a vendor considers as confidential but does not meet the disclosure exemption requirements of the California Public Records Act should not be included in the vendor's RFB response as it may be made available to the public. If a vendor's RFB response contains material noted or marked as confidential and/or proprietary that, in the City's sole opinion, meets the disclosure exemption requirements, then that information will not be disclosed pursuant to a written request for public documents. If the City does not consider such material to be exempt from disclosure, the material may be made available to the public, regardless of the notation or markings. If a vendor is unsure if its confidential and/or proprietary material meets disclosure exemption requirements, then it should not include such information in its RFB response because such information may be disclosed to the public. 1.8 KNOWLEDGE OF REQUIREMENTS The vendor shall carefully review all documents referenced and made a part of the solicitation document to ensure that all information required to properly respond has been submitted or made available and all requirements are priced in the RFB response. Failure to examine any documents, drawings, specifications, or instructions will be at the Vendor's sole risk. Vendors shall be responsible for knowledge of all items and conditions contained in their RFB responses and in this RFB, including any City issued clarifications, modifications, amendments, or addenda. The City will provide notice of any changes and clarifications to perspective Vendors by way of addenda to the City website; however, it is the Vendor's responsibility to ascertain that the RFB response includes all addenda issued prior to the RFB Due Date. 1.9 BRAND NAMES Any reference to brand names and/or numbers in the solicitation is intended to be descriptive, but not restrictive, unless otherwise specified. RFB responses offering equivalent items meeting the standards of quality specified may be considered, unless other specified, providing the RFB response clearly describes the article offered and how it differs from the referenced brand. Unless a Vendor specifies otherwise, it is understood that the Vendor is offering a referenced brand item as specified in the solicitation. The City reserves the right to determine whether a substitute offer is equivalent to and meets the standards of quality indicated by the brand name references, and the City may require the supply of additional descriptive material and a sample. Page 5 of 17 Page 106 City of Rancho Cucamonga Request for Bids ("RFB") #19/20-106 For Electrical Parts and Materials on an as Needed Basis 1.10 RESERVATION OF RIGHTS The issuance of this RFB does not constitute an agreement by the City that any contract will be entered by the City. The City expressly reserves the right at any time to: • Waive or correct any defect or informality in any response, RFB, or RFB procedure. • Reject any or all RFBs. • Reissue a Request for Bids. • Prior to submission deadline for RFBs, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFB, or the requirements for contents or format of the RFBs. • The City recognizes that price is only one of several criteria to be used in judging a product or service, and the City is not legally bound to accept the lowest RFB response. • The City reserves the right to conduct pre -award discussions and/or pre -Contract negotiations with any or all responsive and responsible Vendors who submit RFB responses. • Procure any materials, equipment or services specified in this RFB by any other means. • Determine that no project will be pursued. • The City reserves the right to inspect the Vendor's place of business prior to award or at any time during the contract term or any extension thereof, to determine the Vendor's capabilities and qualifications. 1.11 CALIFORNIA'S PUBLIC RECORDS ACT The City of Rancho Cucamonga complies with the California Public Records Act, Government Code Section 6253. (a) Public records are open to inspection always during the office hours of the state or local agency and every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable portion of a record shall be available for inspection by any person requesting the record after deletion of the portions that are exempted by law. Neither an RFB in its entirety, nor proposed prices shall be considered confidential and proprietary. Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this RFB are subject to California's Public Records Act. The City 's receipt, review, evaluation or any other act or omission concerning any such information shall not create an acceptance by the City or any obligation or duty to prevent the disclosure of any such information except as required by Government Code Section 6253. Companies who submit information they believe should be exempt from disclosure under the Public Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information Page 6 of 17 Page 107 City of Rancho Cucamonga Request for Bids ("RFB") #19/20-106 For Electrical Parts and Materials on an as Needed Basis is requested under the Public Records Act, the City shall make a final determination if any exemption exists for the City to deny the request and prevent disclosure. The City will withhold such information from public disclosure under the Public Records Act only if the City determines, in its sole discretion, that there is a legal basis to do so. 2. RFB RESPONSE SUBMISSION REQUIREMENTS The following must be received no later than the due date and time specified in the Schedule of Events. RFB responses and associated documents must be submitted electronically through the bid system. The Vendor is solely responsible for ensuring that the full RFB response is received by the City in accordance with the solicitation requirements, prior to the date and time specified in the solicitation. 2.1 Exhibits A through F The following named Exhibits A through F are a requirement. All required exhibits must be complete and signed where required and submitted in the bid system under the Response Types, Exhibits A— F. 2.1.1 NON -DISCLOSURE CONFLICT OF INTEREST Specify any possible conflicts of interest with your current clients or staff members and the City. A signed "Exhibit A, Conflict of Interest and Non -Disclosure Agreement," included herein must be submitted. 2.1.2 SPECIFICATIONS Vendor shall review and complete "Exhibit B, Standard Specification Form". Vendors must indicate compliance with specifications by a check mark or initials in the "MEETS", "EXCEEDS", "NO" or "N/A". Indicating "MEETS" to a specification will mean full compliance; indicating "NO" will mean an exception is being taken. All exceptions must be fully explained on a separate page titled "EXCEPTIONS", giving reference to the page and specification where the exception is being taken. Failure to comply with this requirement will result in the response being rejected. 2.1.3 ADDENDUM ACKNOWLEDGEMENT The Vendor shall hereby acknowledge they have received all posted Addendums, if any. The Vendor understands failure to acknowledge any addenda issued may cause the response to be considered non- responsive. It is the Vendor's responsibility to log into the Bid System to identify, download and review the number of addenda that have been posted. Addenda issued in correspondence to this RFB shall be considered a part of this RFB and shall become part of any final Contract that may be derived from this RFB. Vendors must indicate their acknowledgement of any Addendums by way of signature on "Exhibit C, Addendum Acknowledgement Form", and must be included with the Vendor RFB response. Page 7 of 17 Page 108 City of Rancho Cucamonga Request for Bids ("RFB") #19/20-106 For Electrical Parts and Materials on an as Needed Basis 2.1.4 PARTICIPATION CLAUSE It is hereby understood that other governmental entities, such as cities, counties, and special school districts may utilize this RFB response at their option for equipment or services at the RFB response price. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order placement and payments to the Vendor. A signed "Exhibit D, Participation Clause". must be included with the Vendor RFB response. 2.1.5 DEBARMENT AND SUSPENSION Bidding Vendors must verify by way of signature to "Exhibit E, Vendor Certification Form" that they are not listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. The signed exhibit must be included under this section of the RFB response. 2.1.6 SIGNATURE OF AUTHORITY Completion of this RFB form and its associated Exhibits are a requirement. Failure to do so may disqualify your RFB response submittal. Vendors must submit responses by the due date and time as specified herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested. If only one RFB response is received, the City reserves the right to return the RFB to the Vendor. An "Exhibit F, Signature of Authority", must be included with the Vendor RFB response. Page 8 of 17 Page 109 City of Rancho Cucamonga Request for Bids ("RFB") #19/20-106 For Electrical Parts and Materials on an as Needed Basis "EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors. I do not have specific knowledge of confidential information regarding RFB responses received in response to the Request for Bid RFB #19/20-106 for Electrical Parts and Materials on an as Needed Basis. I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFB response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFB response, or removal of same from designated areas. I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. (Print Name) (Relationship to the City) (Relationship to the Consultant) (Signature) (Date) Must be included in final RFB submittal. Page 9 of 17 Page 110 City of Rancho Cucamonga Request for Bids ("RFB") #19/20-106 For Electrical Parts and Materials on an as Needed Basis "EXHIBIT B" SPECIFICATIONS WORKSHEET Vendors must indicate compliance with specifications by check mark or initials in the "MEETS", "EXCEEDS" or "NO". Indicating "MEETS" to a specification will mean full compliance; indicating "NO" will mean an exception is being taken. All exceptions must be fully explained on a separate page titled "EXCEPTIONS", giving reference to the page and specification where the exception is being taken. Failure to comply with this requirement will result in the RFB response being rejected. SPECIFICATIONS L MEETS EXCEEDS N/A NO COMMENTS Vendor shall be an established electrical supply wholesaler with warehousing capability. Vendors shall have a service office located within a twenty -mile radius from the Rancho Cucamonga city limits. This service office shall include a warehouse with a minimum of $400,000 of stocked, on hand items that are recognized industry -wide as common and frequently used electrical supplies. The Vendor shall invoice the City at the unit costs listed on the proposal. Items with no unit cost listed on the proposal shall be invoiced at the discount percentage listed therein. The name of the City employee who ordered and/or picked up the materials shall be typed on the invoice. The Vendor shall not restrict the City to any manufacture's "line card", which will limit the City's purchases to a single manufacturer's products. Any manufacturers' items not in the Vendors stock must be procured from other local distributors, whenever requested. The cost to the City for such items will be at the discount percentage proposed by the Vendor under this RFB. No additional charges will be paid. Page 10 of 17 Page 111 City of Rancho Cucamonga Request for Bids ("RFB") #19/20-106 For Electrical Parts and Materials on an as Needed Basis The Vendor will provide only new and unused items. No refurbished or recycled parts or supplies will be accepted. The Vendor shall provide the warranty for all products supplied to the City under this contract and such warranty shall provide that the products are free from defects in materials and workmanship for terms that are standard in the industry. The Vendor will provide upon request to the City any and all electrical parts and supplies items, regardless of the quantities requested. There will be no minimum quantities, restrictions or limitations. The Vendor must operate a wholesale counter sales facility at the warehouse required above and have these electrical parts and supplies items available for immediate counter pick up during normal business hours at a minimum eight (8) hours a day, five (5) days per week, Monday through Friday. Persons picking up materials must show a valid City identification. After normal business hours, in case of emergency, Vendor will provide an emergency telephone number of an outside sales representative assigned to the warehouse required above. The Vendor's designated personnel must be available to open the warehouse within one (1) hour of request to allow for the purchase of electrical items needed immediately. The service shall be provided twenty-four (24) hours a day, three hundred sixty-five (365) days a year, at no additional charge. Deliveries are to be F.O.B. destination and are to be placed in designated areas as specified by the City building Page 11 of 17 Page 112 City of Rancho Cucamonga Request for Bids ("RFB") #19/20-106 For Electrical Parts and Materials on an as Needed Basis supervisors and/or Designated City employee who placed the order. The Vendor shall provide delivery of the requested manufacturer's materials, supplies and/or equipment listed under this contract that are recognized industry -wide as common and frequently used electrical supplies on the next business day from the formal request for a shipment. In addition, the vendor shall have these items available for immediate pick-up at the City's discretion. Deliveries of materials supplies and/or equipment listed under this contract shall be provided by the vendor's owned and operated local delivery fleet. Non - stocked items ordered by the vendor and delivered by standard delivery service such as United Parcel Services, or by US DOT or California DOT licensed common carrier shall be F.O.B. destination to the vendor's warehouse location and then delivered by the vendor's fleet to the customer site listed on the delivery order unless otherwise stated. Deliveries shall be made Monday through Friday between the hours of 6:00 a.m. and 4:00 p.m. All items not in stock locally and requiring an order from manufacturers' stock must be delivered within five (5) working days at no additional cost. The City reserves the right to request next day air shipments for any items not in stock locally with freight to be paid by the City. There will be no minimum quantities, limitations or restrictions applied to this contract. These services are a part of the Page 12 of 17 Page 113 City of Rancho Cucamonga Request for Bids ("RFB") #19/20-106 For Electrical Parts and Materials on an as Needed Basis Vendor's responsibility and will be provided at no premium price or additional cost to the City of Rancho Cucamonga. Where a manufacturer is specified, an alternate brand is accepted. Please specify the alternate brand. State Discount percentage for items not listed Must be included in final RFB submittal. Page 13 of 17 Page 114 City of Rancho Cucamonga Request for Bids ("RFB") #19/20-106 For Electrical Parts and Materials on an as Needed Basis "EXHIBIT C' ADDENDUM ACKNOWLEDGEMENT The Vendor hereby acknowledges the following Addenda Number(s) to this RFB have been received, if any. Vendor understands failure to acknowledge any addenda issued may cause the RFB response to be considered non-responsive. It is the Vendor's responsibility to log into the Bid system to identify and download the number of addenda that have been posted. Signature Printed Name Title Date Must be included in final RFB submittal. Page 14 of 17 Page 115 City of Rancho Cucamonga Request for Bids ("RFB") #19/20-106 For Electrical Parts and Materials on an as Needed Basis "EXHIBIT D" PARTICIPATION CLAUSE It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this RFB response at their option for equipment or services at the RFB response price for a period of days. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City of Rancho Cucamonga is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order placement and payments of the Vendor. Successful Vendor will extend prices as proposed herein to other governmental agencies, please specify. YES NO Must be included in final RFB submittal. Page 15 of 17 Page 116 City of Rancho Cucamonga Request for Bids ("RFB") #19/20-106 For Electrical Parts and Materials on an as Needed Basis "EXHIBIT E" DEBARMENT and SUSPENSION CERTIFICATION FORM I certify that neither (Vendor) nor any of its proposed subcontractors are not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors subsequently become delinquent in California taxes, our Bid will be disqualified. Signature Printed Name Title Date Must be included in final RFB submittal. Page 16 of 17 Page 117 City of Rancho Cucamonga Request for Bids ("RFB") #19/20-106 For Electrical Parts and Materials on an as Needed Basis "EXHIBIT F" SIGNATURE OF AUTHORITY The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFB response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFB response. THE VENDORS IN SUBMITTING THIS RFB RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY DEEM YOUR RFB RESPONSE AS NON-RESPONSIVE. Company Name: Address: (Street, City, State, Zip) Telephone #: Fax #: E-mail address: Web Address: Authorized Representative: (print) Title: Signature: Date: Page 17 of 17 Page 118 DATE: TO: FROM: INITIATED BY: SUBJECT September 18, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Anne McIntosh, Planning Director Hannah Mac Kenzie, Management Aide PUBLIC HEARING FOR THE APPROVAL OF THE DRAFT CITIZEN PARTICIPATION PLAN IN CONNECTION WITH THE CITY'S FEDERAL CDBG PROGRAM. RECOMMENDATION: 1. Conduct a public hearing to receive oral testimony from members of the public; and 2. Approve the draft Citizen Participation Plan. BACKGROUND: In 1995, the U.S. Department of Housing and Urban Development ("HUD") created the Consolidated Plan to serve as a planning document and an application for funding under any of the Community Planning and Development formula grant programs that receive annual appropriations from Congress. These programs include the Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), HOME Investment Partnerships (HOME), and Housing Opportunities for Persons with AIDS (HOPWA) programs. The City receives CDBG funds. HUD requires the City to provide citizens and stakeholders with opportunities to participate in the development of the Consolidated Plan documents, which include the Consolidated Plan, Annual Action Plans, Consolidated Annual Performance and Evaluation Reports (CAPER), and Analysis of Impediments to Fair Housing Choice (AI) or Assessment of Fair Housing (AFH), as applicable. The Citizen Participation Plan specifies the City's policies and procedures for community participation in the development of these plans and reports. The Consolidated Plan examines housing and community development needs in Rancho Cucamonga and outlines the City's priority needs and strategies for the investment of HUD funds over the next five years. The new Consolidated Plan will cover program years 2020 through 2024, a period that begins July 1, 2020 and ends June 30, 2025. The Action Plan describes the amount of funding available for a given program year and how those funds are allocated to specific programs and projects that address the priority needs and strategies of the Consolidated Plan. The CAPER is a year-end report detailing the one-year accomplishments of programs and projects receiving HUD funds in the Action Plan. The Al is a five-year planning document that identifies impediments to fair housing, which are conditions in which individuals of similar income levels in the same housing market may have their housing choice impeded as a result of protected class status or identification. The AFH is a five-year fair housing planning framework developed by HUD subsequent to the City's last Al in 2015. The AFH planning framework was implemented by HUD in 2016-2017 and added to the citizen participation regulations at 24 CFR Part 91. Subsequently, the Secretary of Housing and Urban Development suspended Page 119 implementation of the AFH and directed grantees to instead update their existing Al documents for the 2020-2024 planning cycle. ANALYSIS: The City's policies and procedures for community participation in the development of the Consolidated Plan, Action Plans, CAPERs, and Al or AFH are addressed in the Citizen Participation Plan. The City last adopted a Citizen Participation Plan in 2015. Since that time, HUD issued revisions to the Citizen Participation regulations found at 24 CFR Part 91 concerning the groups to be consulted in the development of the Consolidated Plan and Al or AFH. HUD also added regulations outlining the requirements for developing the AFH. These regulatory changes clarify existing requirements and impose additional requirements on Cities developing Consolidated Plan and Al or AFH documents. The Economic Development Department is in the process of preparing the 2020-2024 Consolidated Plan covering the next five-year planning period. In order to comply with HUD requirements in the development of the new Consolidated Plan and Al, a new Citizen Participation Plan draft was published for public review and comment. Key Provisions of the Citizen Participation Plan The Citizen Participation Plan establishes policies and procedures to address: • The development of the Consolidated Plan, Annual Action Plan and Performance Report, to include consultation with public, private and non-profit agencies, citizens and other stakeholders as to the housing, homeless, community and economic development needs of the City; • The development of the Al or AFH (HUD recently suspended the new AFH planning framework and directed the City to update its existing Al instead); • The availability of draft documents for public review and comment; • The frequency, timing and location of the two (2) required public hearings each program year; • The manner in which the City will encourage participation from all residents, especially low - and moderate -income residents, minorities, non-English speakers and those with disabilities; • The conditions under which changes to the Citizen Participation Plan, Consolidated Plan, and Action Plan constitute "substantial amendments" that must be provided for public review and comment; • Complaint procedures; and • Access to records. A copy of the Public Notice and the draft Citizen Participation Plan document has been on file for public review in the Office of the City Clerk, the City Library, and Economic Development Department for a period of 30 days. FISCAL IMPACT: None. COUNCIL GOAL(S) ADDRESSED: Enhancing Premier Community Status - The Citizen Participation Plan will allow the City to best use CDBG funding to address issues of blight and quality of life concerns that residents find most important. Page 120 DATE: TO: FROM: INITIATED BY: SUBJECT September 18, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Hannah Mac Kenzie, Economic Development Management Aide Anne McIntosh, Planning Director DRAFT CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) FOR THE 2018-2019 PROGRAM YEAR. RECOMMENDATION: a) Hold a public hearing to receive comments on the Program Year 2018-2019 CAPER; b) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; c) Approve the Program Year 2018-2019 CAPER; and d) Direct the City Manager or his designee to submit the Program Year 2018-2019 CAPER to HUD. BACKGROUND: The U.S. Department of Housing and Urban Development (HUD) requires the City of Rancho Cucamonga to prepare and submit a Consolidated Annual Performance and Evaluation Report (CAPER) to describe the City and its subrecipients' progress in meeting the goals established in the Program Year 2018-2019 Action Plan that was approved by the City Council. This report must be submitted to HUD on or before September 28, 2019. The Program Year 2018-2019 CAPER was prepared and made available for the HUD -required 15 -day public review and comment period, which began on September 2, 2019, and concludes with the public hearing before the City Council on September 18, 2019. ANALYSIS: On September 2, 2019, the City published a notice informing the general public that the Draft 2018- 2019 CAPER would be available for review and comment from September 2, 2019 to September 18, 2019. The public was informed of the opportunity to provide oral and/or written comments on the CAPER. To date, no public comments have been received. Additionally, the CDBG Citizen Participation Plan requires that a public hearing is held to receive comments from interested parties regarding the CAPER. This public hearing addresses the CDBG citizen participation requirement. The 2018-2019 CDBG allocation from HUD was $960,759; which together with $668,196 of unallocated CDBG funds from prior years as well as $159,321 of Program Income, totaled $1,788,276 for program year 2018-2019. The accomplishments for this year include, but are not limited to, implementation of various public service programs such as senior services, fair housing services, housing rehabilitation and homeless shelters. A more detailed explanation of accomplishments can be found in the attached Draft 2018- 2019 CAPER. Page 121 FISCAL IMPACT: There is no fiscal impact related to this item. COUNCIL GOAL(S) ADDRESSED: Enhancing Premier Community Status - The Consolidated Annual Performance and Evaluation Report reports how the City used its CDBG funding to address issues of blight and quality of life concerns facing Rancho Cucamonga. ATTACHMENTS: Description Attachment - Draft 2018-2019 CAPER Page 122 CR -05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) The City of Rancho Cucamonga has prepared the 2018-2019 Consolidated Annual Performance and Evaluation Report (CAPER) as required by the U.S. Department of Housing and Urban Development (HUD) which describes the use of federal Community Development Block Grant (CDBG) funds during the fourth program year of the 2015-2019 Consolidated Plan period covering July 1, 2018 to June 30, 2019. The City receives CDBG funds from HUD on a formula basis each year, and in turn, implements projects and also awards grants to nonprofit, for- profit or public organizations for projects in furtherance of the adopted Consolidated Plan. The CDBG program generally provides for a range of eligible activities for the benefit of low- and moderate -income Rancho Cucamonga residents. For the 2018-2019 program year, the City received $960,759 of CDBG funds from HUD, which was combined in the Action Plan with $668,196 of unallocated CDBG funds from prior years as well as $159,321 of Program Income for a total investment of $1,788,276. This investment of CDBG funds was a catalyst for positive change in the community. Together with other federal, state and local investments, HUD resources allowed the City and its partners to: • Provide fair housing services to residents • Provide tutoring to residents • Provide healthy meals to residents • Provide housing to residents • Provided senior transportation to residents • Provided senior activities to residents • Provide homelessness prevention and assistance services to residents Table 1 provides a summary of the five-year and one-year accomplishments for the period ending June 30, 2019, arranged by each of the Strategic Plan Goals included in the 2015-2019 Strategic Plan of the Consolidated Plan. Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and CAPER OMB Control No: 2506-0117 Page 123 explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Goal Category 2018- Indicator Unit of Expected Actual Percent Expected Actual — Percent 2019 Measure Complete — Program Complete Amount Program Year Year Affirmatively Public service activities Persons Further Fair Fair Housing CDBG: $ other than Low/Moderate 150 278 185.33% 55 72 253.33% Assisted Housing Choice Income Housing Benefit Non -Housing Historic Community CDBG: $ Other Other 1 0 0.00% 1 0 0.00% Preservation Development Homeless Homelessness and Public service activities Non -Housing Persons At -Risk of CDBG: $ other than Low/Moderate 50 2158 4,316.00% 350 357 102% Community Assisted Homelessness Income Housing Benefit Development Public Facility or Improve Public Non -Homeless Infrastructure Activities Persons Facilities and CDBG: $ 0 0 27000 35380 131.04% Special Needs other than Low/Moderate Assisted Infrastructure Income Housing Benefit Non -Housing Public service activities Persons Public Services Community CDBG: $ other than Low/Moderate 20750 32097 154.68% 4150 10456 251.95% Assisted Development Income Housing Benefit Affordable Rehabilitation of Housing Homeowner Housing Household CDBG: $ 125 42 33.60% 25 30 120.00% Existing Housing Non -Homeless Rehabilitated Housing Unit Special Needs Table 1- Accomplishments — Program Year & Strategic Plan to Date Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, CAPER OMB Control No: 2506-0117 Page 124 giving special attention to the highest priority activities identified. During the program year, the City and local nonprofit organizations made progress on several 2018-2019 activities. All CDBG funded activities addressed specific high priority objectives identified in the 2015-2019 Consolidated Plan. The majority of CDBG funds available in the 2018-2019 Action Plan were allocated to the Upper Cucamonga Storm Drain and Street Improvements activity. As of June 30, construction was completed, and 100 percent of the allocated funds were spent. Additionally, CDBG public service activities carried out by nonprofit organizations were completed during the Program Year including fair housing services, homelessness prevention services, senior services and other public services benefitting low- and moderate -income residents. All of the activities funded during the program year are listed in Figure 1, including the amount of CDBG funds allocated to the activity and the CAPER OMB Control No: 2506-0117 Page 125 amount spent as of June 30, 2019. Figure 2 provides the numeric accomplishment goal and the accomplishments as of June 30, 2019. Strategic Plan Goal / Activity Fair Housing Services it Housing Services Public Services )VA )use of Ruth ndlord/Tenant Counseling mor Services nior Nutrition ick to Basics mp Fire )rthtown Collaborative Source I Allocation t't through I Percent CDBG $9,700.00 $8,800.00 CDBG $12,500.00 $12,500.00 CDBG $5,500.00 $5,498.05 CDBG $8,200.00 $7,400.00 CDBG $12,500.00 $12,499.55 CDBG $10,000.00 $10,000.00 CDBG $8,000.00 $0.00 CDBG $5,000.00 $5,000.00 CDBG $9,300.00 $8,077.70 CDBG $16,400.00 $15,400.00 CDBG $9,000.00 $9,000.00 )using Services CDBG $S,OD0.00 $5,000.00 od Pantry CDBG $5,000.00 $5,000.00 ingmg Health Home CDBG $13,000.00 $13,000.00 Historic Preservation Rwanda Pacific Electric Depot CDBG $449,236.00 $0.00 Public Facilities and Infrastructure Improvements heelchair Ramps CDBG $22,850.00 $22,850.00 lewalk Grinding CDBG $22,850.00 $22,850.00 affiti Removal CDBG $15,000.00 $15,000.00 )per Cucamonga Improvements CDBG $501,959.00 $501,959.00 Rehabi0ation of Existing Housing )me Improvement Program CDBG $478,281.00 $387,324.37 Planning and Administration )BG Administration CD8G $169.000.00 $160,064.13 Total for all Goals: $1,788,276.00 $1,227,222.80 CAPER OMB Control No: 2506-0117 Page 126 4 Strategic Plan Goal / Activity 1. Fair Housing Services Fair Housing Services 2. Public Services SOVA House of Ruth Landlord/TenantCounseling Senior Services Senior Nutrition Back to Basics (Camp Fire Northtown Collaborative Senior Transportation CASA Housing Services Food Pantry Bringing Health Home 3. Historic Preservation Etiwanda Pacific Electric Depot 4. Public Facilities and Infrastructure Improvements Wheelchair Ramps Sidewalk Grinding Graffiti Removal Upper Cucamonga Improvements 5. Rehabilitation of Existing Housing Home Improvement Program 7. Planning and Administration CDBG Administration CAPER OMB Control No: 2506-0117 Expected I Actual People 55 72 People 450 301 People 200 56 People 550 550 People 4,000 4,000 People 720 744 People 125 126 People 425 a 1,005 People 3,745 2,085 People 160 160 People 150 160 People 20 81 People 800 800 People 185 185 Unit 1 0 Area 2,880 sf Area 3,960 sf Area 15,000 sf Unit 1 1 Households 44 28 N/A N/A N/A Page 127 5 CR -10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) Table 2 — Assistance to Racial and Ethnic Population by Source of Funds *Note: The data in this table is supplied by HUD's database and reports from the Inland Fair Housing Mediation Board. The figures in this table represent the sum ofthe reported number of people, families, households, or housing units reported during the fiscal year, without regard to the number of people in each family, household or housing unit. In addition, the data in this table reflects 100 percent completed activities only. Narrative Table 2 provides an aggregate of race and ethnicity data for the combined number of people, families, households, or housing units served during the program year based on accomplishment data from all CDBG activities reported in HUD's Integrated Disbursement and Information System (IDIS). CAPER OMB Control No: 2506-0117 RI Page 128 CDBG White 8,147 Black or African American 171 Asian 375 American Indian or Alaskan Native 83 Native Hawaiian or Other Pacific Islander 27 Asian & White 2 Black or African American & White 1 Other Multi -Racial 394 Total 9,200 Hispanic 684 Non -Hispanic 8,516 *Note: The data in this table is supplied by HUD's database and reports from the Inland Fair Housing Mediation Board. The figures in this table represent the sum ofthe reported number of people, families, households, or housing units reported during the fiscal year, without regard to the number of people in each family, household or housing unit. In addition, the data in this table reflects 100 percent completed activities only. Narrative Table 2 provides an aggregate of race and ethnicity data for the combined number of people, families, households, or housing units served during the program year based on accomplishment data from all CDBG activities reported in HUD's Integrated Disbursement and Information System (IDIS). CAPER OMB Control No: 2506-0117 RI Page 128 CR -15 - Resources and Investments 91.520(a) Identify the resources made available Table 3 — Resources Made Available Narrative The CDBG resources made available included $960,759 of CDBG formula grant funds and $668,196 of unallocated CDBG funds from prior years as well as $159,321 of Program Income for a total of $1,788,276. The total amount expended during this program year was $1,235,222.80. Construction of the Upper Cucamonga Storm Drain and Street Improvements activity was completed, and 100 percent of the allocated funds were spent as of June 30, 2019. Therefore, the Upper Cucamonga Storm Drain and Street Improvements activity will be reported as complete in the 2018-2019 CAPER. Identify the geographic distribution and location of investments Table 4 — Identify the geographic distribution and location of investments Resources Made Actual Percentage of Narrative Target Area Amount Expended Source of Funds Available Citywide 44% 44% During Program Year 2018-2019 CDBG $1,788,276 $1,235,222.80 Narrative The CDBG resources made available included $960,759 of CDBG formula grant funds and $668,196 of unallocated CDBG funds from prior years as well as $159,321 of Program Income for a total of $1,788,276. The total amount expended during this program year was $1,235,222.80. Construction of the Upper Cucamonga Storm Drain and Street Improvements activity was completed, and 100 percent of the allocated funds were spent as of June 30, 2019. Therefore, the Upper Cucamonga Storm Drain and Street Improvements activity will be reported as complete in the 2018-2019 CAPER. Identify the geographic distribution and location of investments Table 4 — Identify the geographic distribution and location of investments Narrative CAPER OMB Control No: 2506-0117 7 Page 129 Planned Percentage of Actual Percentage of Narrative Target Area Allocation Allocation Description Citywide 44% 44% Citywide Area Funding supports Home Improvement, Graffiti Removal, Target Area 1 2% 2 Sidewalk Grinding and Wheelchair activities Funding supports the Home Improvement, Graffiti Removal, Target Area 2 52% 52% Sidewalk Grinding and Wheelchair activities Funding supports the Target Area 3 2% 2% Graffiti Removal activity Narrative CAPER OMB Control No: 2506-0117 7 Page 129 During 2018-2019, the City expended CDBG funds in a manner consistent with the National Objectives of the program. 100 percent of the CDBG funds expended were for activities that benefited low- to moderate -income persons. The percentage includes Administration and Planning activities. The City's investment in Fair Housing services, Public Services, and Homelessness Prevention services are based on a citywide geography because individuals in need of these services may live anywhere within the jurisdiction -particularly services for homeless and elderly populations. Additionally, the City allocated CDBG funds for use in the City's three (3) target Areas. The funding percentages were determined by the City based on the Priority Needs Assessment and the availability of CDBG funds. CAPER OMB Control No: 2506-0117 M Page 130 Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. The City used CDBG funds to leverage appropriate state, local and private resources secured by each nonprofit organization providing public services. In addition, the City will seek to leverage other sources including but not limited to those listed below and as outlined in the Consolidated Plan. Matching Requirements The CDBG program does not require matching funds. Publicly Owned Land or Property No publicly owned land within the City was used to address the High Priority Needs identified in the Consolidated Plan. CAPER OMB Control No: 2506-0117 Al Page 131 CR -20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate -income, and middle-income persons served. Table 2 — Number of Households One -Year Goal Actual Number of Homeless households to be provided affordable housing units 0 0 Number of Non -Homeless households to be provided affordable housing units 0 0 Number of Special -Needs households to be provided affordable housing units 0 0 Total 0 0 Table 2 — Number of Households Table 3 — Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The City of Rancho Cucamonga implements the following activities that go towards meeting the Affordable Housing priority needs of the Consolidated Plan: • City of Rancho Cucamonga Home Improvement Program: This activity addresses the City's actions taken to foster and maintain affordable housing. This activity assisted 26 homeowners throughout the program year; a total of 44 homeowners were proposed through the Annual Action Plan. Activity expenditures totaled $387,324.37. Assistance was provided through 11 grant and 15 emergency grants. Homeowner assistance was provided to 3 single- family homes and 23 mobile -homes. Of those assisted 5 are extremely low-income, 12 are low- income, and 9 are moderate -income. No middle-income homeowners were assisted. CAPER OMB Control No: 2506-0117 10 Page 132 One -Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 0 0 Number of households supported through Rehab of Existing Units 44 26 Number of households supported through Acquisition of Existing Units 0 0 Total 44 26 Table 3 — Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The City of Rancho Cucamonga implements the following activities that go towards meeting the Affordable Housing priority needs of the Consolidated Plan: • City of Rancho Cucamonga Home Improvement Program: This activity addresses the City's actions taken to foster and maintain affordable housing. This activity assisted 26 homeowners throughout the program year; a total of 44 homeowners were proposed through the Annual Action Plan. Activity expenditures totaled $387,324.37. Assistance was provided through 11 grant and 15 emergency grants. Homeowner assistance was provided to 3 single- family homes and 23 mobile -homes. Of those assisted 5 are extremely low-income, 12 are low- income, and 9 are moderate -income. No middle-income homeowners were assisted. CAPER OMB Control No: 2506-0117 10 Page 132 • Foothill Family Shelter: This activity addresses the City's efforts to meet the worst-case housing needs. This activity provided affordable housing assistance to 81 non -homeless persons, where 20 persons were proposed. All 81 of those assisted are extremely low-income. Activity expenditures totaled $5,000. Due to historical housing costs within the region, the City previously offered, and continues to maintain three forms of housing assistance. • Mobile Home Rental Assistance Program: This activity was originally established by the City's Redevelopment Agency and provided rental assistance up to $100 monthly for income eligible participants. This program is closed to new applicants, and currently has 42 participants. This activity was available to income eligible applicants earning at or below 80% of the area median family income, adjusted for family size. • First Time Homebuyer Program — RDA: This activity provided up to $80,000 in FTHB gap financing. There are currently 73 loans outstanding. • First Time Homebuyer Program — NSP1: This activity provided up to $80,000 in FTHB gap financing. Six homes were purchased by income eligible homebuyers (earning up to 120% of the area median family income) and 5 loans are outstanding. Discuss how these outcomes will impact future annual action plans. Based on the City's limited resources, future action plans will continue to utilize these existing programs. As community needs change the City may need to undertake additional activities to best achieve the City's ability to meet its affordable housing goals. All future Annual Action Plans will need to provide additional information on any on-going affordable housing activities and the City will continue to assess and determine affordable housing needs that best utilize available funding sources. Include the number of extremely low-income, low-income, and moderate -income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served CDBG Actual Extremely Low-income 86 Low-income 12 Moderate -income 9 Total 107 Table 4 — Number of Households Served Narrative Information During the 2018 program year, the City's Home Improvement Program assisted 26 homeowners, including: 5 extremely low-income, 12 low-income, and 9 moderate -income households. Assistance was provided to 23 mobile homeowners and 3 single-family homeowners. Activity by Foothill Family Shelter CAPER OMB Control No: 2506-0117 11 Page 133 provided housing assistance to 81 extremely low-income individuals. Both of these activities consider the total household income, adjusted for family size, to determine eligibility. Private development (with funding assistance from the Rancho Cucamonga Housing Successor Agency and tax credit financing through the California Tax Credit Allocation Committee) provide for Villa Pacifica expansion of 60 senior apartments (which are currently under construction) and the Day Creek Villas 144 senior apartments (which are approved, and funded, construction has not begun and is expected to be completed in 2020). CAPER OMB Control No: 2506-0117 12 Page 134 CR -25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City supports a variety of organizations that provide immediate assistance, advocacy, and short- term shelter to homeless persons (especially unsheltered persons). The City will continue to address priority needs, and evaluate the provision of transitional shelter assistance. These agencies include: • Foothill Family Shelter: Foothill Family Shelter operates a 120 -day transitional shelter for homeless families with children. Support services are provided to enable families to obtain independence and permanent housing. They are located at 1501 West Ninth Street, Suite D, and at 230, 238, and 294 North San Antonio Avenue, Upland, CA 91786. This year they assited 81 persons. • House of Ruth: House of Ruth provides shelter, programs, education, and opportunities for safe, self-sufficient, healthy living for battered women and their children who are at -risk of homelessness. Services provided include 24-hour emergency safe shelter for up to 30 days, 24- hour crisis intervention hotline, 24-hour emergency transportation, outreach offices, and children programs. House of Ruth is located in Claremont, at P.O. Box 457, Claremont, CA 91711. This year they helped 56 persons. • Inland Valley Hope Partners — Food Security Program (SOVA): SOVA offers a 5 -day food supply (15 meals) for all members of a household. SOVA helps families maintain their health and avoid homelessness by providing emergency food assistance and support services. The IVHP offers the SOVA Program from offices located at 635 South Taylor Avenue, Ontario, CA 91761. This year they assisted 301 individuals. • Homeless Assistance Program - San Bernardino Sheriff Departments patrol staff to assist with food and bus vouchers. This year the program assisted 494 persons. • Foothill Family Shelter - Food Pantry: This community based food pantry offers non-perishable food to non -shelter residents within their service area. Clients are either homeless or low- income and unable to make ends meet. Eligible clients can obtain food once every 30 days and can receive non-perishable food, diapers, wipes, clothing, and hygiene products. This year they assisted 497 persons. • Support Family Services Association - Senior Nurtition Program: This program is run from the Rancho Cucamonga Senior Center and provides meals prepared at the Senior Center and also provides meals prepared for home delivery. This year they assisted 2,700 persons. Addressing the emergency shelter and transitional housing needs of homeless persons CAPER OMB Control No: 2506-0117 13 Page 135 As part of the City's 2013-2021 Housing Element, the City adopted zoning provisions to facilitate the development of transitional and emergency housing consistent with State law. Within the City of Rancho Cucamonga transitional housing is permitted in all residential land use districts and emergency shelters are permitted in the General Commercial (GC) land use district and conditionally permitted in the General Industrial (GI) land use district. The San Bernardino County 2018 Point In Time Cout identified a total of 64 homeless persons located within the City, 52 or those being unsheltered. Althouth the City does not operate transitional housing or emergency shelters directly, the City's CDBG program supports various public service agencies that provide emergency shelter and transitional housing needs for the community. The City supports the following emergency shelter and transitional housing needs of homeless persons: • Foothill Family Shelterassisted 20 persons within the Rancho Cucamonga community through their 120 -day transitional shelter for homeless families with children. Support services include: weekly case manaement, weekly counseling appointments, job development, budget preparation, monthly allocation of food from the Foot Pantry, and various workshops coordinated through their LEARN program (life -skills, education, attitude, resources, nutrition). • House of Ruth assisted 200 victims of domestic violence and their children who are either homeless or at -risk of homelessness. House of Ruth is dedicated to the safety and well-being of individuals victimized by domestic violence. They stirve to transform their lives by offering culturally -competent shelter, programs, serivices, and education. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The City supports the efforts of the San Bernardino County Interagency Council on Homelessness to help individuals make the transition to permanent housing and independent living. Within the City of Rancho Cucamonga transitional housing is permitted in all residential land use districts and emergency shelters are permitted in the General Commercial (GC) land use district and conditionally permitted in the General Industrial (GI) land use district. Additionally, through the City's CDBG program, the City supports Foothill Family Shelter in their goal of assisting 20 persons within the Rancho Cucamonga community through their 120 -day transitional shelter for homeless families with children, and also supports the House of Ruth in their goal of assisting 200 victims of domestic violence and their children who are either homeless or at -risk of homelessness. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to CAPER OMB Control No: 2506-0117 14 Page 136 permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The City supports the County of San Bernardino Housing Authority's Housing Choice Vouchers (previously Section 8) rental assistance program. In addition, the City will encourage and facilitate the Housing Authority's landlord outreach efforts in Rancho Cucamonga. Additionally, the City's fair housing provider (Inland Fair Housing and Mediation Board) assists those renters and homeowners in jeopardy of losing their housing. They mediate landlord/tenant complaints and work with the tenant in formulating a plan, such as a rent repayment plan, and mediate with the landlord in accepting the terms so that the tenant is not evicted thereby preventing homelessness. CAPER OMB Control No: 2506-0117 15 Page 137 CR -30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing Rancho Cucamonga is within the service area of the Housing Authority of the County of San Bernardino (HACSB) for the purposes of Section 8 and Public Housing. The data presented below is for Rancho Cucamonga and the narrative responses address the needs for the entire county, with specific references to the City of Rancho Cucamonga. The HACSB currently manages an active portfolio of 8,624 tenant -based and project -based Section 8 Moving to Work Housing Choice vouchers serving 20,657 individuals. Of the 20,657 individuals, 12,655 are adults with 8,002 children and 3,181 seniors. There is still a great need in Rancho Cucamonga for additional subsidized housing with various applications from Rancho Cucamonga families on the waiting list. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership The HACSB supports resident councils and actively seeks input from Public Housing Authority (PHA) residents on the management and implementation of of HACSB policies and procedures. HACSB and the City of Rancho Cucamonga also continue to actively encourage and promote public housing residents to explore homeownership opportunities and programs through HACSB's Homeownership Assistance Program targeted at current PHA residents. HACSB also encourages and supports residents in participating in homebuyer counseling programs and recommends residents use the family self-sufficiency escrow account to save money towards homeownership. As of December 2017, HACSB's Homeownership program is the second largest in the state by the number of families participating in the program and is 31St nationwide among nearly 700 agencies with homeownership programs. Actions taken to provide assistance to troubled PHAs Not applicable. The HACSB is designated as a High Performing PHA CAPER OMB Control No: 2506-0117 16 Page 138 CR -35 - Other Actions 91.220(j) -(k); 91.320(i) -(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) Based on the City's 2013-2021 Housing Element, the primary barriers to affordable housing in Rancho Cucamonga continue to be housing addordability and the lack of monetary resources necessary to develop and sustain affordable housing. In the last seven years, the elimination of local redevelopment Agencies by the State of California resulted in the loss of a crucial resource for the development and preservation of affordable housing. This was the most significant public policy change impacting affordable housing and residential investment. While there are mechanisms whereby certain affordable housing assets tied to the former Redevelopment Agencies may be utilized today, these resources are finite and scarce. Although the City no longer has access to Redevelopment Housing Set -Aside funds, the City will continue to leverage its CDBG funds to attract private and other available public resources to facilitate affordable housing development. This strategy will increase the supply of affordable housing and preserve existing affordable housing in the City. Moreover, to address housing affordability and the lack of monetary resources for affordable housing, the Strategic Plan of the 2015-2019 Consolidated Plan called for the investment of CDBG funds for the development of XXX new affordable rental housing units and the preservation of XXX existing affordable housing units. The City is currently supporting the development of two (2) senior apartment complexes. The Villa Pacifica Senior Apartment complex contains 60 affordable rental units and the Day Creek Senior Apartments contain 144 affordable rental units. In addition, the City will continue to refer low - and moderate -income residents for participation in their Home Improvement program Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The primary obstacles to meeting the underserved needs of low- and moderate -income people include lack of funding from federal, state and other local sources, and the high cost of housing that is not affordable to low income people. To address these obstacles, the City continued to invest CDBG funds through the 2018-2019 Action Plan in projects that provide assistance to low- and moderate -income homeowners for home improvements, projects that provide public and neighborhood services to low- and moderate -income people and projects that prevent homelessness. To address underserved needs, the City allocated 100 percent of its non-administative CDBG investments for Program Year 2018-2019 to projects and activities that benefit low- and moderate -income people. CAPER OMB Control No: 2506-0117 17 Page 139 Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The Residential Lead -Based Paint Hazard Reduction Act of 1992 (Title X) emphasizes prevention of childhood lead poisoning through housing -based approaches. To reduce lead-based paint hazards, the rehabilitation of housing units built prior to January 1, 1978 included a lead-based paint testing and risk assessment process. When lead-based paint was identified, the City ensured that developers and contractors incporporate safe work practices and depending on the level of assistance, abate the lead- based paint as part of the scope of work to effectively reduce lead-based paint hazards to children in accordance with 24 CFR Part 35. Actions taken to reduce the number of poverty -level families. 91.220(k); 91.320(j) The implementation of CDBG activities meeting the goals established in the 2015-2019 Consolidated Plan -Strategic Plan and this Annual Action Plan helped to reduce the number of poverty -level families by: • Supporting activities that expand the supply of housing that is affordable to low- and moderate - income households; • Supporting activities that preserve the supply of decent housing that is affordable to low- and moderate -income households; • Supporting a continuum of housing and public service programs to prevent and eliminate homelessness; • Supporting housing preservation programs that assure low-income households have a safe, decent and appropriate place to live, and; • Supporting public services through various nonprofit organizations funded by CDBG that serve the community's youth, seniors, and families In addition to these local efforts, mainstream state and federal resources also contributed to reducing the number of individuals and families in poverty. Federal programs, such as the Earned Income Tax Credit and Head Start, provide pathways out of poverty for families who are ready to pursue employment and educational opportunities. Additionally, in California, the primary programs that assist families in poverty are CaIWORKS, CalFresh (formerly food stamps) and Medi -Cal. Together, these programs provided individuals and families with employment assistance, subsidy for food, medical care, child care and cash payments to meet basic needs such as housing, nutrition and transportation. Other services are available to assist persons suffering from substance abuse, domestic violence and mental illness. Actions taken to develop institutional structure. 91.220(k); 91.320(j) The institutional delivery system in Rancho Cucamonga is high -functioning and collaborate—particularly the relationship between local government and the nonprofit sector comprised of a network of capable nonprofit organizations that are delivering a full range of services to residents. Strong City departments CAPER OMB Control No: 2506-0117 18 Page 140 anchor the administration of HUD grant programs and the housing, community and economic development activities that are implemented by the City. In order to support and enhance the existing institutional structure, the City of Rancho Cucamonga continues funding a wide variety of services targeted to seniors, youth and individuals or families at risk of homelessness with CDBG public service grants. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) To enhance coordination between public and private housing and social service agencies, the City invested CDBG funds and will continue consulting with and inviting the participation of a wide variety of agencies and organizations involved in the delivery of housing and supportive services to low- and moderate -income residents in Rancho Cucamonga. Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) The following impediments to fair housing choice were identified in the City's Analysis of Impediments: DEVELOPMENT CODE CHANGES: The 2012 Development Code update revised the City's requirements for emergency shelters, transitional housing, and supportive housing. Emergency Shelters are permitted by right in the General Commercial land use district. Transitional and Supportive Housing is permitted as a residential use in all zones that allow residential land uses and only subject to those restrictions that apply to other residential dwellings of the same type in the same zone. • REASONABLE ACCOMMODATION: The 2012 Development Code Update established procedures for reasonable accommodations. The purpose is to provide reasonable accommodations to explicitly allow for changes to land use, building codes, development code requirements (i.e., setback reductions and parking requirements), and permitting processes to accommodate people with disabilities. • PERMITTING PROCESSES: There have been no changes to the permitting process to report. • PERMITTING PROCESSES: There have been no changes to the permitting process to report. • SENIOR HOUSING OVERLAY: The 2012 Development Code update did not change marital status age restriction. • TRANSIT SERVICE: The City continues to work with Omnitrans to evaluate bus routes within the City so that the route adjustments can be incorporated into the next short-range transportation plan update. CAPER OMB Control No: 2506-0117 19 Page 141 • FAIR HOUSING COMPLAINTS: The City continues to partner with Inland Fair Housing and Mediation Board to provide Fair Housing services to the citizens of Rancho Cucamonga and will continue to work with them to adjust their public education programs as needed. • FAIR LENDING PRACTICES: Fair lending practices are reviewed by Inland Fair Housing and Mediation Board and are reported annually to the City. • HATE CRIMES: The San Bernardino County Sheriff's Department maintains hate crime records for the City. We continue to work the Sheriff's Department to ensure that crimes are accurately reported. • SCHOOL VIOLENCE: The City continues to work with the Sheriff's Department to address issues and opportunities relating to school violence. • RECORDKEEPING: The City's CDBG program requires that Subrecipients maintain data for four (4) years following the completion of the program year. All relevant records and data is maintained by each Subrecipient and is available for review following reasonable and appropriate notice. CAPER 20 OMB Control No: 2506-0117 Page 142 CR -40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements To ensure that CDBg funds are used efficiently and in compliance with applicable regulations, the City provides technical assistance to all subrecipients at the beginning of each program year and monitors subrecipients throughout the program year. Technical Assistance To enhance compliance with federal program regulations the City made technical assistance available to prospective applicants for CDBG Notice of Funding Availability (NOFA) upon request to review the Strategic Plan goals, program requirements and made available resources with potential applicants. Subsequent to the approval of the Annual Action Plan, individualized technical assistance was provided on an as -needed basis throughout the program year. Activity Monitoring All activities are monitored, beginning with a detailed review upon receipt of an application to determine eligibility, conformance with a National Objective and conformance with a Plan goal. This review also examines the proposed use of funds, eligibility of the service area, eligibility of the intended beneficiaries and likelihood of compliance with other federal requirements such as the National Environmental Policy Act, the System for Award Management (SAM) debarment list, prevailing wage, Minority and Women Business Enterprise, Section 3, and federal acquisition and relocation regulations, as applicable. Subrecipients are required to submit an audit and other documentation to establish their capacity, and any findings noted in the audit are reviewed with the applicant. Eligible applicants are then considered for funding. Once funded, desk monitoring includes ongoing review of required quarterly performance reports. For CDBG public service activities, an on-site monitoring is conducted at least once every two years, or more frequently as needed to ensure compliance. These reviews include both a fiscal and programmatic review of the subrecipient's activities. The reviews determine if the subrecipient is complying with the program regulations and City contract. Areas routinely reviewed include overall administration, financial systems, appropriateness of program expenditures, program delivery, client eligibility determination and documentation, reporting systems, and achievement toward achieving contractual goals. Following the monitoring visit, a written report is provided delineating the results of the review and any findings of non-compliance and the required corrective action. Subrecipients normally have 30 days to provide the CAPER 21 OMB Control No: 2506-0117 Page 143 City with corrective actions taken to address any noted findings. Individualized technical assistance is provided, as noted above, as soon as compliance concerns are identified. For CDBG capital projects, monitoring also includes compliance with regulatory agreement requirements. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. In accordance with the City's adopted Citizen Participation Plan, a public notice was published in the Daily Bulletin on September 2, 2018 notifying the public of the availability of the Consolidated Annual Performance and Evaluation Report for a 15 -day public review and comment period beginning September 3, 2019 and ending September 18, 2019. A copy of the public notice is included in Appendix A. The draft CAPER was made available on the City website and at the following locations: City Hall 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Public Library 12505 Cultural Center Drive Rancho Cucamonga, CA 91739 A public hearing Will be conducted before the City Council on Wednesday, September 18, 2019 to solicit comments from residents and interested parties. A summary of any written or oral comments received during the public hearing will be included in Appendix B of the final CAPER document. CR -45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. CDBG funds are making a significant impact on strategies to address high priority needs identified in the 2015-2019 Consolidated Plan Strategic Plan. As shown in Figure 1 in section CR -05 of this document, CAPER OMB Control No: 2506-0117 22 Page 144 CDBG funds contributed to all XXX Strategic Plan goals including XXXXX. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? The city does not receive Brownfields Economic Initiative grants. [BEDI grantees] Describe accomplishments and program outcomes during the last year. Not applicable. CAPER OMB Control No: 2506-0117 23 Page 145 Program Year 18/19 Consolidated Annual Performance & Evaluation Report (CAPER) Planning &Economic Development CAPER • Annual HUD Requirement • Due: End of September 2019 • Covers 07/01/2018 — 06/30/2019 CDBG Grant • Purpose • Outline expenditure of funds • Identify accomplishments • Address items of key interest Report Contents • Resources • Accomplishments • Geographic Distribution • Barriers to Affordable Housing • Lead —Based Paint Abatement • Citizen Participation • Monitoring Plan Snapshot FY 18/19 Funds Available.......... $960,759.00 Funds Expended ......................... $ 11235,222.80 *Funds expended include prior year funds and program income. Accomplishments Goal Category Expected — Actual — Program Percent Complete Program Year Year Affirmatively Further Fair Fair Housing 55 72 253.33% Housing Choice Non -Housing Community Historic Preservation 1 0 0.00% Development Homeless Homelessness and At -Risk of Non -Housing Community 350 357 102% Homelessness Development Improve Public Facilities and Non -Homeless Special Needs 27000 35380 131.04% Infrastructure Non -Housing Community Public Services 4150 10456 251.95% Development Affordable Housing Rehabilitation of Existing Housing 25 30 120.00% Non -Homeless Special Needs Public Facilities and Infrastructure Projects Funds Awarded Funds Expended Accomplishments Wheelchair $22,850.00 $22,850.00 241 locations Ramps equaling 980 sq.ft. Sidewalk Grinding $22,850.00 $22,850.00 492 sq.ft. of sidewalk removed and replaced. Graffiti Removal $15,000.00 $15,000.00 92 customer requests and 53,900 sq.ft. Upper Cucamonga $501,959.00 $501,959.00 100% of allocated Improvements funds spent. Project completed. Citizen Participation Plan • Outreach plan for the development of 2020-2024 Consolidated Plan. • Includes: • City Council Hearings, Workshops, Resident Surveys, and Outreach at City Events • 30 Day notice in the Daily Bulletin • Copies Provided to Public • Libraries, City Hall, City Website Recommendations • Approve submittal of CAPER to HUD • Approve Citizen Participation Plan • Allow staff to forward documents to the Department of Housing and Urban Development