HomeMy WebLinkAbout2019/12/18 - Agenda PacketAGENDA
FIRE PROTECTION DISTRICT BOARD -HOUSING SUCCESSOR AGENCY -
SUCCESSOR AGENCY - PUBLIC FINANCE AUTHORITY - CITY COUNCIL
Wednesday, December 18, 2019
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
REGULAR MEETINGS: 1st and 3rd Wednesdays - 7:00 P.M.
ORDER OF BUSINESS:
CLOSED SESSION TAPIA CONFERENCE ROOM 4:30 P.M.
REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M.
MEMBERS:
MAYOR L. Dennis Michael CITY MANAGER John R. Gillison
MAYOR PRO TEM Lynne B. Kennedy
COUNCIL MEMBERS Ryan A. Hutchison
Kristine D. Scott
Sam Spagnolo
CITY ATTORNEY James L. Markman
CITY CLERK Janice C. Reynolds
CITY TREASURER James C. Frost
Rancho Cucamonga City Council Mission Statement
• Make decisions, and be perceived as making decisions, for the general welfare of the community.
• Always work to improve existing services and develop policies to meet the expected as well as anticipated needs
of the community.
• Work together cooperatively to respect all persons and their ideas in order to develop and maintain the trust of the
community.
• Reflect the community's desires and priorities by assuring that decisions accurately reflect the community's
interests by fairly translating public feedback into public policy.
• Enhance the quality of life of all Rancho Cucamonga residents through the continued pursuit of excellence and
commitment to the City's core values and goals.
• Set the vision for the community for the future.
• Have a professional, objective and respectful relationship with each other in order to more effectively address the
challenges of the future.
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A_ . INFORMATION FOR THE PUBLIC Le
gA'HO &CAMONGA
TO ADDRESS THE FIRE BOARD, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY,
PUBLIC FINANCE AUTHORITY AND CITY COUNCIL
The Fire Board, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council encourage free expression of all
points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed
your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your
entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval
or disagreement from the audience.
The public may address the Fire Board, Housing Successor Agency, Successor Agency, Public FinanceAuthority and City Council by filling
out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front
desk behind the staff table and at the City Clerk's desk. Any handouts for the Fire Board, Successor Agency, Public Finance Authority or
City Council should be given to the City Clerk for distribution.
During "Public Communications," your name will be called to speak on any item listed or not listed on the agenda in the order in which it was
received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda.
During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and
no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of
the agenda commences. Any other "Public Communications" which have not concluded during this one-hour period may resume after the
regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed
necessary by the Chair, depending upon the number of individuals desiring to speak.
If you are present to speak on an "Advertised Public Hearing" or on an "Administrative Hearing" Item(s), your name will be alled when that
item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed
necessary by the Chair, depending upon the number of individuals desiring to speak.
AGENDA BACK-UP MATERIALS
Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City's Public Libraries and on the
City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting.
LIVE BROADCAST
Fire Board, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council meetings are broadcast live on
Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 7:00
p.m. Streaming Video on Demand is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp.
The Fire Board, Successor Agency, Public Finance Authority and City Council meet regularly on the first and third
Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive.
Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and
Public Finance Authority.
Copies of the agendas and minutes can be found @ www.cityofrc.us
If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's
office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility. Listening devices are available for the hearing impaired.
Please silence all cell phones and devices while the meeting is in session.
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DECEMBER 18, 2019
FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, HOUSING SUCCESSOR
AGENCY, PUBLIC FINANCE AUTHORITY AND
CITY COUNCIL AGENDA
CLOSED SESSION - 4:30 P.M.
Roll Call: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott, Spagnolo
A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
C. CITY MANAGER ANNOUNCEMENTS
D. CONDUCT OF CLOSED SESSION - Tapia Conference Room
D.1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES
DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR
NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION
(RCCEA). — CITY
D.2. CONFERENCE WITH LEGAL COUNSEL - SIGNIFICANT EXPOSURE TO LITIGATION
PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2) (TWO CASES). — CITY
D.3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO
PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: AWI
BUILDERS, INC V. RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN
BERNARDINO COUNTY SUPERIOR COURT, CASE NO. CIV DS 1928697
DA. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO
CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 0209-272-11,
0209-143-21, AND 0209-272-22; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON,
CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIE
SCHINDLER REPRESENTING SBCTA, AND MICHAEL DIEDEN REPRESENTING EMPIRE
YARDS AT RANCHO, LLC; REGARDING PRICE AND TERMS. — CITY
D.5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PER GOVERNMENT CODE SECTION
54957 (TITLE: CITY MANAGER)
E. RECESS
CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY,
SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY, AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE
COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA,
CALIFORNIA.
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REGULAR MEETING - 7:00 P.M.
COUNCIL CHAMBERS
THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR
AGENCY, PUBLIC FINANCE AUTHORITY, AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO
CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD,
AGENCIES, AUTHORITY BOARD AND COUNCIL.
Pledge of Allegiance
Roll Call: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott and Spagnolo
A. ANNOUNCEMENT/ PRESENTATIONS
A.1. Presentation of Certificate of Recognition to Day Creek Intermediate School for being recognized ---
as a National Blue Ribbon School by the US Department of Education.
A.2. ReadyRC Designation for Business Emergency Resiliency Training (BERT) Graduates.
A.3. Presentation of a Proclamation to Luis Gonzales of the NorthTown Board of Directors for his
Service to the Community.
B. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the Fire Protection District, Housing Successor
Agency, Successor Agency, Public Finance Authority Board, and City Council on any item listed or not listed
on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public
Finance Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire
Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority Board, and City Council may
receive testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor,
depending upon the number of individuals desiring to speak. All communications are to be addressed directly to
the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This
is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between
audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the
meeting.
The public communications period will not exceed one hour prior to the commencement of the business
portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business
portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of
public hearing items) will be accepted once the business portion of the agenda commences. Any other public
communications which have not concluded during this one hour period may resume after the regular business portion of
the agenda has been completed.
CONSENT CALENDARS:
The following Consent Calendar items are expected to be routine and non -controversial. They will be acted
upon by the Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council at one time
without discussion. Any item may be removed by a Fire Board/Housing Successor Agency/Successor
Agency/Authority Board/Council Member for discussion.
C. CONSENT CALENDAR — FIRE PROTECTION DISTRICT
9
C.1. Consideration of Meeting Minutes: Regular Meetings of December 4, 2019.
C.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $660,758.62 and Weekly Check ,� 9
Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of
$296,957.31 Dated November 26, 2019 Through December 09, 2019 and Electronic Debit
Register for the Month of October in the Amount of $592,162.49.
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C.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas 29
Company in the Amount of $881.40 Dated November 26, 2019 Through December 09, 2019.
CA. Consideration to Receive and File Current Investment Schedule as of November 30, 2019. 31
C.5. Consideration to Approve a Resolution Adopting Fire District Salary Schedules for Fiscal Year 38
2019/20.
RESOLUTION NO. FD 19-022
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE 40
PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE SALARY
SCHEDULES FOR FISCAL YEAR 2019/20
D. CONSENT CALENDAR - HOUSING SUCCESSOR AGENCY 9
D.1. Consideration of Meeting Minutes: Regular Meetings of December 4, 2019.
D.2. Consideration to approve the Housing Successor Agency Fiscal Year 2018/19 Annual Report. 47
E. CONSENT CALENDAR - SUCCESSOR AGENCY 9
E.1. Consideration of Meeting Minutes: Regular Meetings of December 4, 2019.
F. CONSENT CALENDAR - PUBLIC FINANCE AUTHORITY
9
F.1. Consideration of Meeting Minutes: Regular Meetings of December 4, 2019.
G. CONSENT CALENDAR- CITY COUNCIL
9
G.1. Consideration of Meeting Minutes: Regular Meetings of December 4, 2019.
G.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,163,484.61 and Weekly Check 55
Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of
$2,915,805.34 Dated November 26, 2019 Through December 09, 2019 and Electronic Debit
Register for the Month of October in the Amount of $3,020,613.64.
G.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas 65
Company in the Amount of $9,821.27 Dated November 26, 2019 Through December 09, 2019.
GA. Consideration to Receive and File Current Investment Schedule as of November 30, 2019. 67
G.5. Consideration to Receive and File AB 1600 Development Impact Fee Annual Report for Fiscal 80
Year Ended June 30, 2019 and Make Findings as Required by California Government Code
Section 66001.
RESOLUTION NO. 19-103
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA
82
ACCEPTING THE AB 1600 DEVELOPMENT IMPACT FEE ANNUAL REPORT FOR THE
FISCAL YEAR ENDED JUNE 30, 2019 AND MAKING FINDINGS AS REQUIRED BY
CALIFORNIA GOVERNMENT CODE SECTION 66001
95
G.6. Consideration of a Professional Services Agreement with Little Bear Productions for Graphic
Design Services in an amount Not to Exceed $168,000.
G.7. Consideration to Continue City Operations Streamlined from Duties Reallocated from the Park
97
and Recreation Commission.
G.8. Consideration of an Improvement Agreement and Improvement Security for Street Improvements, 99
a Resolution Ordering the Annexation to Landscape Maintenance District No. 3B and Street Light
Maintenance Districts Nos. 1 and 6, and a Resolution to Vacate a Portion of Center Avenue
Related to the Development of a Warehouse Facility at the Northeast Corner of Center Avenue
and 6th Street (Case No. DRC2018-00553) Submitted by Sixth & Center Realty Partners, LLC.
RESOLUTION NO. 19-105
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 102
CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE
MAINTENANCE DISTRICT NO. 313 (COMMERCIAL INDUSTRIAL) FOR PROJECT CASE NO.
DRC2018-00553
RESOLUTION NO. 19-106
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 107
CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT
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MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR PROJECT CASE NO.
DRC2018-00553
RESOLUTION NO. 19-107
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 112
CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT
MAINTENANCE DISTRICT NO. 6 (COMMERCIAL INDUSTRIAL) FOR PROJECT CASE NO.
DRC2018-00553
RESOLUTION NO. 19-108
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA 117
SUMMARILY ORDERING THE VACATION OF A PORTION OF CENTER AVENUE ON THE
EAST SIDE OF CENTER AVENUE APPROXIMATELY 7 FEET WIDE FROM 6TH STREET TO
APPROXIMATELY 428 FEET NORTH ALONG THE WESTERLY PORTION OF APN 0209-262-
25-0000
G.9. Consideration to Accept Public Improvements on the Northeast Corner of 4th Street and Utica 120
Avenue Related to Case No. DRC2016-00670 as Complete, File the Notice of Completion, and
Authorize Release of Bonds.
G.10. Consideration of an Appropriation in the Amount of $20,380 from the Park Development District 123
No. 85 (PD -85) Fund Balance for Additional Engineering Analysis Related to the Heritage Park
Bridge Replacement Project.
G.11. Consideration to Order the Annexation to Landscape Maintenance District No. 1 and Street Light 125
Maintenance Districts No's. 1 and 2 for Case No. DRC2018-00377, Located at 6813 Amethyst
Avenue.
RESOLUTION NO. 19-109
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 128
CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE
MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) FOR PROJECT CASE NO. DRC2018-
00377
RESOLUTION NO. 19-110
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 133
CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT
MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR PROJECT CASE NO.
DRC2018-00377
RESOLUTION NO. 19-111
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 138
CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT
MAINTENANCE DISTRICT NO. 2 (LOCAL STREETS) FOR PROJECT CASE NO. DRC2018-
00377
G.12.
Consideration to Approve Contracts with Raimi & Associates, PlaceWorks, and Lisa Wise
143
Consulting, for a Total Amount of $2,251,366, plus a 10% Contingency for Each Vendor for a
Comprehensive General Plan Update to be funded from Community Development Technical
Services Fund (1016301-5300).
G.13.
Consideration of a Third Amendment to the Exclusive Negotiating Agreement Between the City of
217
Rancho Cucamonga, San Bernardino County Transportation Authority, and Creative Housing
Associates, LLC for Property Generally Located on the Northwest Corner of Azusa Court and
Milliken Avenue.
G.14.
Consideration to Award a Contract to Wilson and Bell Auto & Transmission Repair for the
222
Maintenance and Repair of Light and Medium Duty Vehicles.
G.15.
Consideration of a New Mission Statement for the Rancho Cucamonga Public Library.
283
G.16.
Consideration to Accept and Allocate $18,000 Awarded by the California State Library to Directly
Support the Adult Literacy Tutoring Program.
285
G.17.
Consideration to Approve a Resolution Adopting Salary Schedules for Fiscal Year 2019/20.
RESOLUTION NO. 19-112
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
286
CALIFORNIA, APPROVING SALARY SCHEDULES FOR FISCAL YEAR 2019/20
G.18.
Consideration to Approve a Resolution Modifying Paying and Reporting the Value of Employer
288
Page 6
Paid Member Contributions to Ca1PERS for Rancho Cucamonga City Employee Association
(RCCEA).
RESOLUTION NO. 19-113
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 299
CALIFORNIA, MODIFYING PAYING AND REPORTING THE VALUE OF EMPLOYER PAID
MEMBER CONTRIBUTIONS TO CALPERS FOR RANCHO CUCAMONGA CITY EMPLOYEE
ASSOCIATION (RCCEA)
G.19. Consideration of a Resolution Ratifying Rancho Cucamonga Fire Protection District's Adoption 301
of the 2019 California Fire Code with Certain Amendments and Providing for the Issuance of
Permits and Collection of Fees.
RESOLUTION NO. 19-104
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA 304
RATIFYING ORDINANCE NO. FD 57 OF THE RANCHO CUCAMONGA FIRE PROTECTION
DISTRICT, THE DISTRICT'S ADOPTION BY REFERENCE OF THE 2019 CALIFORNIA FIRE
CODE, WITH ERRATA, TOGETHER WITH CERTAIN CHANGES, MODIFICATIONS,
AMENDMENTS, ADDITIONS, DELETIONS, AND EXCEPTIONS; PROVIDING FOR THE
ISSUANCE OF PERMITS AND COLLECTION OF FEES; AND REPEALING CONFLICTING
ORDINANCES
G.20. Consideration to Cancel the February 5, 2020 Regular Meetings of the Fire Protection District, 306
Housing Successor Agency, Successor Agency, Public Financing Authority and City Council and
Schedule Special Meetings on February 12, 2020.
G.21. Consideration to Amend Contract No. 15-231 with Superion, Inc. for the Purchase and Installation 307
of an Additional Procurement Card Software Module in the Amount of $26,540.
H. CONSENT ORDINANCES
The following Ordinances have been introduced for first reading. Second readings are expected to
be routine and non -controversial. The City Council will act upon them at one time without discussion.
The City Clerk will read the title. Any item can be removed for discussion by a Council Member.
H.1. Consideration of Second Reading and Adoption of Ordinance No. 964 to Amend Titles 16
308
(Subdivisions) and 17 (Development Code) of the Municipal Code to Modify Administrative
Procedures, Correct Errors and Clarify Standards for Entertainment Permits, Accessory Dwelling
Units, Parking Space Dimensions and Drive Aisle Dimensions.
ORDINANCE NO. 964
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING THE
309
RANCHO CUCAMONGA MUNICIPAL CODE TO MODIFY ADMINISTRATIVE PROCEDURES,
CORRECT ERRORS AND CLARIFY STATEMENTS FOR ENTERTAINMENT PERMITS,
ACCESSORY DWELLING UNITS, PARKING SPACE DIMENSIONS AND DRIVE AISLE
DIMENSIONS AND MAKING FINDINGS IN SUPPORT THEREOF
H.2. Consideration to Conduct Second Reading and Adoption of Ordinance No. 965, an Ordinance
317
Amending Section 2.16.030 of the Rancho Cucamonga Municipal Code Pertaining to Salaries
for Members of the City Council.
ORDINANCE NO. 965
ORDINANCE NO. 965, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO
318
CUCAMONGA, CALIFORNIA, AMENDING SECTION 2.16.030 OF THE RANCHO
CUCAMONGA MUNICIPAL CODE PERTAINING TO SALARIES FOR MEMBERS OF THE CITY
COUNCIL
ADMINISTRATIVE HEARING ITEM
1.1. Consideration to Approve the Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. 320
1.2. Rancho Cucamonga Fire Protection District's Independent Evaluation of Rancho Cucamonga 337
Municipal Utility's Wildfire Mitigation Plan.
J. ADVERTISED PUBLIC HEARINGS - CITY COUNCIL/FIRE PROTECTION
DISTRICT
K. CITY MANAGER'S STAFF REPORTS
K.1. Update on the 2019 City Work Plan. 351
Page 7
L. COUNCIL BUSINESS
367
L.1. Consideration to Appoint Four People to the Public Art Committee.
L.2. COUNCIL ANNOUNCEMENTS ---
(Comments to be limited to three minutes per Council Member.)
L.3. INTER -AGENCY UPDATES
(Update by the City Council to the community on the meetings that were attended.)
M. IDENTIFICATION OF ITEMS FOR NEXT MEETING
N. ADJOURNMENT
CERTIFICATION
I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee,
hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at
least Seventy -Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center
Drive, Rancho Cucamonga, California and on the City's website.
Page 8
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Linda A. Troyan, City Clerk Services Director
SUBJECT: CONSIDERATION OF MEETING MINUTES: REGULAR MEETINGS OF
DECEMBER 4, 2019.
RECOMMENDATION:
Staff recommends approval of the Meeting Minutes of Regular Meetings of December 4, 2019.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
N/A
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
ATTACHMENT 1 - 12/4/19 MINUTES
Page 9
December 4, 2019
CITY OF RANCHO CUCAMONGA
CLOSED SESSION, FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY,
SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR
MEETINGS MINUTES
The City of Rancho Cucamonga City Council held a closed session on Wednesday, December 4, 2019, in the Tapia
Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael
called the meeting to order at 5:00 p.m.
Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, and Mayor Pro Tem Lynne
Kennedy.
Absent: Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Elisa Cox, Deputy City
Manager/Cultural & Civic Services; Lori Sassoon, Deputy City Manager/Administrative Services; Matt Burris, Deputy
City Manager/Economic and Community Development.
No public communications were made.
No discussion or actions were taken.
D.1. D.1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT
TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: AWI
BUILDERS, INC V. RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN
BERNARDINO COUNTY SUPERIOR COURT, CASE NO. CIV DS 1928697
D.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY LOCATED AT 8783 ETIWANDA AVENUE/12949
WHITTRAM AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX
ASSESSOR'S PARCEL NUMBER 0229-162-14; NEGOTIATING PARTIES, JOHN
GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA,
AND KULAR TRUCK LINE, INC., OWNER; REGARDING PRICE AND TERMS. — CITY
D.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY LOCATED AT 8810 ETIWANDA AVENUE,
FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL
NUMBER 0229- 131-07; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER,
**DRAFT**
December 4, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 1 of 9
Page 10
REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND WILLIAM A. JONES AND
JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN
UNDIVIDED 2/3 INTEREST AND BONNIE CATHRYN STRACK & WILLIAM R. RUSHING,
AS SUCCESSOR TRUSTEE OF THE STRACK FAMILY TRUST, DATED MARCH 13,
2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND
TERMS — CITY
D.4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY COMMONLY KNOWN AS 9775 MAIN STREET AND
8845 RAMONA AVENUE ALSO KNOWN AS PARCEL NUMBER 0209-062-02-0000; AND
0209-085- 15-0000 RESPECTIVELY NEGOTIATING PARTIES JOHN GILLISON, CITY
MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND CAROL
NORRIS, PRESIDENT NORTHTOWN HOUSING DEVELOPMENT CORPORATION;
REGARDING PRICE AND TERMS. - CITY
D.5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PER GOVERNMENT CODE
SECTION 54957 (TITLE: CITY MANAGER)
The closed session recessed at 6:40 p.m.
The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor
Agency, Public Finance Authority and the City of Rancho Cucamonga City Council were held on December 4,
2019 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California.
Mayor Michael called the meeting to order at 7:00 p.m.
Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, and Mayor Pro Tem Lynne
Kennedy.
Absent: Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; James L. Markman, City Attorney, and Linda Troyan, City Clerk
Services Director.
Council Member Scott led the Pledge of Allegiance.
A.1. Presentation of Proclamation to be Presented to Outgoing Historic Preservation/Planning
Commissioners Wimberly and Munoz for their Dedicated Service to the Historic
Preservation/Planning Commission.
Mayor Pro Tem Kennedy along with Members of the City Council presented a Proclamation and Service
Award Pins to Outgoing Historic Preservation/Planning Commissioners Wimberly and Munoz
acknowledging them for their 20 years of service with the City of Rancho Cucamonga.
**DRAFT**
December 4, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 2 of 9
Page 11
A.2. Announcement of a Green Business Recognition Program Recipient, Evolution Fresh
Mayor Pro Tem Kennedy along with Members of the City Council and Deborah Allen, Management Aide,
City Manager's Office, presented a Certificate of Recognition to Evolution Fresh, Green Business
Recognition Program Recipient: Troy Hoover, Vice President of Evolution Fresh Supply Chain; Mike
Durbin, Operations Manager and Evolution Fresh staff for their sustainability efforts and green business
practices.
A.3. Recognition of the 2019 Digital Cities Survey Award to the City of Rancho Cucamonga
Mayor Pro Tem Kennedy and Members of the City Council presented a Certificate of Recognition to
Darryl Polk, Director of Innovation and Technology and department staff in recognition of their 2019
Digital Cities Survey Award.
Janet Walton, read a story and and offered a prayer.
Frank Atry, spoke about his nonbelief in God, closed session items listed on agenda, community patrolling
and his records request.
C.1. Consideration of Meeting Minutes: Regular Meetings of November 6, 2019 and November 20, 2019.
C.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,109,856.21 and Weekly Check
Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of
$329,435.01 Dated November 12, 2019 Through November 25, 2019.
C.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas
Company in the Amount of $71.93 Dated November 12, 2019 Through November 25, 2019.
CA. Consideration to Approve and Award the Purchase of a Rosenbauer Type 1 Fire Engine to Velocity
Fire Equipment, in the Amount of $840,180.
C.S. Consideration of a Resolution Setting Forth the Findings that Allow the Board to Make Amendments
and Other Changes to the 2019 California Fire Code by Approval of an Ordinance Adopting Said Fire
Code.
RESOLUTION NO. FD 19-019
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE
PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, SETTING FORTH FINDINGS
WITH RESPECT TO LOCAL GEOLOGIC, TOPOGRAPHIC, AND CLIMATIC CONDITIONS WHICH
MAKE CHANGES, MODIFICATIONS, AMENDMENTS, ADDITIONS, DELETIONS, AND
EXCEPTIONS TO THE CALIFORNIA FIRE CODE REASONABLY NECESSARY.
**DRAFT""
December 4, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 3 of 9
Page 12
MOTION: Moved by Board Member Spagnolo, seconded by Board Member Hutchison, to approve
Consent Calendar Item C1 through C5. Motion carried, 4-0-1, with Council Member Scott abstaining from
item C3, due to her employment with Southern California Gas Company; Mayor Michael absent.
D.1. Consideration of Meeting Minutes: Regular Meetings of November 6, 2019 and November 20,
2019.
MOTION: Moved by Agency Member Scott, seconded by Agency Member Spagnolo, to approve Consent
Calendar Item D1. Motion carried, 4-0-1; Mayor Michael absent.
E.1. Consideration of Meeting Minutes: Regular Meetings of November 6, 2019 and November 20,
2019.
MOTION: Moved by Agency Member Hutchison, seconded by Agency Member Scott, to approve Consent
Calendar Item E1. Motion carried, 4-0-1; Mayor Michael absent.
F.1. Consideration of Meeting Minutes: Regular Meetings of November 6, 2019 and November 20, 2019.
MOTION: Moved by Agency Member Scott, seconded by Agency Member Spagnolo, to approve Consent
Calendar Item F1. Motion carried, 4-0-1; Mayor Michael absent.
G.1. Consideration of Meeting Minutes: Regular Meetings of November 6, 2019 and November 20,
2019.
G.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,557,105.63 and Weekly Check
Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of
$5,061,713.11 Dated November 12, 2019 Through November 25, 2019.
G.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas
Company in the Amount of $31.96 Dated November 12, 2019 Through November 25, 2019.
GA. Consideration to Accept Public Improvements at the intersection of Haven Avenue and 6th Street
and on the North Side of 4th Street Between Milliken Avenue and Cleveland Avenue Related to
the Development of Tract 20073 (Case No. ROW2017-00514, ROW2018-00179 and ROW2019-
00261 Respectively) Submitted by SC Rancho Development Corp. as Complete, File the Notice
of Completion, and Authorize Release of Bonds.
G.5. Update on the City of Ontario Active Transportation Master Plan.
**DRAFT""
December 4, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 4 of 9
Page 13
G.6. Consideration of a Reimbursement in the Amount of $14,320.80 to the County of San Bernardino
Flood Control District in Accordance with Agreement No. CO02-139 and the Appropriation of
$14,330 from the Etiwanda/San Sevaine Drainage Fund.
G.7. Consideration of a Seven -Year Software Maintenance Service Agreement with Advanced Utility
Systems in the Total Amount of $450,000 for the Rancho Cucamonga Municipal Utility CIS Infinity
Billing and Online Payment Portal Software Platforms.
G.B. Consideration of an Improvement Agreement, Improvement Security, and Ordering the
Annexation to the Landscape Maintenance District No. 1 and Street Light Maintenance Districts
Nos. 1 and 2 Related to the Sage Alta Loma Development, located at 9417 19th Street (Case No.
DRC2017-01023), Submitted by Steadfast RC Senior, LLC.
RESOLUTION NO. 19-099
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE
MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) FOR PROJECT CASE NO. DRC2017-
01023
RESOLUTION NO. 19-100
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT
MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR CASE NO. DRC2017-01023
RESOLUTION NO. 19-101
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT
MAINTENANCE DISTRICT NO. 2 (LOCAL STREETS) FOR CASE NO. DRC2017-01023
G.9. Consideration to Award a Contract to West Coast Arborists, Inc. for Citywide Tree Maintenance
Services.
G.10. Consideration to Award a Contract to Pacific Contractors Group, Inc. for the Parks Painting
Project.
G.11. Consideration to Approve the Purchase of Two (2) Super Cab Trucks in the Amount of $101,940.
G.12. Consideration to Approve a Contract with Civic Solutions, Inc., in the Amount of $252,000, plus a
10% Contingency for Project Management Services for the Upcoming General Plan Update to be
funded from Community Development Technical Services Fund (1016301-5300).
G.13. Consideration of the Purchase of 15 Fixed Position Automatic License Plate Reader Cameras to
be Installed at Empire Lakes from Vigilant Solutions as a Single Source Vendor in the Amount of
$229,794.71. Authorization to Accept There will be developer reimbursement funding appropriated
into the CFD Empire Lakes Fund to cover the cost of these cameras.
G.14. Consideration to Purchase Public Safety Equipment from the 2017 Homeland Security Grant
Fund.
G.15. Consideration of a Request from Northtown Housing Development Corporation to Partner on a
Weekly Baseball Clinic.
G.16. Consideration of Amendment to the Right -of -Way Use Agreement Between the City and the
Building Industry Association for Southern California, Inc., for Community Directional Wayfinding
Signs.
MOTION: Moved by Council Member Spagnolo, seconded by Council Member Hutchison, to approve Consent
Calendar Items G1 through G16. Motion carried, 4-0-1, with Council Member Scott abstaining from item G3, due
to her employment with Southern California Gas Company; Mayor Michael absent.
**DRAFT""
December 4, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 5 of 9
Page 14
None
None.
Items J1 and J2 were heard concurrently.
J.1. Consideration of Adoption of Ordinance No. 956, Which Will Adopt by Reference, Codes
Comprising The 2019 Edition of The California Building Standards Code And 2018 Editions of
The International Swimming Pool and Spa Code and International Property Maintenance Code
and Resolution No. 19-102.
ORDINANCE NO. 956
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, ADOPTING BY REFERENCE THE 2019 CALIFORNIA BUILDING CODE,
INCORPORATING THE "INTERNATIONAL BUILDING CODE, VOLUMES 1 AND 211, 2018
EDITION, INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA RESIDENTIAL
CODE, INCORPORATING THE "INTERNATIONAL RESIDENTIAL CODE", 2018 EDITION,
INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA MECHANICAL CODE,
INCORPORATING THE "UNIFORM MECHANICAL CODE", 2018 EDITION, INCLUDING
APPENDICES THERETO; THE 2019 CALIFORNIA PLUMBING CODE, INCORPORATING THE
"UNIFORM PLUMBING CODE", 2018 EDITION, INCLUDING APPENDICES THERETO; THE
2019 CALIFORNIA ELECTRICAL CODE, INCORPORATING THE "NATIONAL ELECTRICAL
CODE", 2017 EDITION, INCLUDING ANNEXES THERETO; THE 2019 CALIFORNIA GREEN
BUILDING STANDARDS CODE INCLUDING APPENDICES THERETO; THE 2019
CALIFORNIA HISTORICAL BUILDING CODE", INCLUDING APPENDICES THERETO; THE
2019 CALIFORNIA REFERENCED STANDARDS CODE; THE 2018 INTERNATIONAL
SWIMMING POOL AND SPA CODE; AND THE 2018 INTERNATIONAL PROPERTY
MAINTENANCE CODE, TOGETHER WITH CERTAIN AMENDMENTS, DELETIONS,
ADDITIONS, EXCEPTIONS, AND PENALTIES, AND AMENDING TITLE 15 OF THE RANCHO
CUCAMONGA MUNICIPAL CODE.
RESOLUTION NO. 19-102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, SETTING FORTH FINDINGS IN SUPPORT OF AMENDMENTS TO THE 2019
CALIFORNIA BUILDING CODE, RESIDENTIAL CODE, PLUMBING CODE, ELECTRICAL
CODE AND MECHANICAL CODE BASED ON LOCAL CLIMATIC, TOPOGRAPHICAL AND/OR
GEOLOGICAL CONDITIONS
**DRAFT**
December 4, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 6 of 9
Page 15
J.2. A Public Hearing to Receive A Report and Take Comment on The Adoption of the 2019 California
Fire Code and Consideration of Second Reading and Final Approval of Ordinance No. FD 57,
Adopting The 2019 California Fire Code.
ORDINANCE NO. FD -57
AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE
PROTECTION DISTRICT ADOPTING BY REFERENCE THE 2019 CALIFORNIA FIRE CODE,
WITH ERRATA, TOGETHER WITH CERTAIN CHANGES, MODIFICATIONS, AMENDMENTS,
ADDITIONS, DELETIONS, AND EXCEPTIONS; PROVIDING FOR THE ISSUANCE OF
PERMITS AND COLLECTION OF FEES; AND REPEALING CONFLICTING ORDINANCES.
City Manager Gillison introduced Michael Frasure, Building and Safety Services Manager, Zack
Neighbors, Building Inspection Supervisor and Rob Ball, Fire Marshall, who gave the Staff Report.
Mayor Pro Tem Kennedy opened the Public Hearing for items J1 and J2.
Max Cherubil spoke about pallet and garbage pile up at commercial buildings in the City.
City Manager Gillison asked Mr. Cherubil to provide the City with specific locations.
Mayor Pro Tem Kennedy closed the Public Hearing for items J1 and J2.
MOTION: Moved by Council Member Spagnolo, seconded by Council Member Scott, to adopt Resolution
No. 19-102 to waive full reading and adopt Ordinance No. 956 by title only.
Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 956.
VOTES NOW CAST ON MOTION: Moved by Council Member Spagnolo, seconded by Council Member
Scott, to adopt Resolution No. 19-102 to waive full reading and adopt Ordinance No. 956 by title only. Motion
carried, 4-0-1; Mayor Michael absent.
MOTION: Moved by Council Member Hutchison, seconded by Council Member Scott, to waive full reading
and adopt Ordinance No. FD 57 by title only.
Linda Troyan, City Clerk Services Director, read the title of Ordinance No. FD 57.
VOTES NOW CAST ON MOTION: Moved by Council Member Hutchison, seconded by Council Member
Scott, to waive full reading and adopt Ordinance No. FD 57 by title only. Motion carried, 4-0-1; Mayor Michael
absent.
J.3. Consideration to Conduct First Reading of an Ordinance to amend Titles 16 (Subdivisions) and
17 (Development Code) of the Municipal Code to modify administrative procedures, correct errors
and clarify standards for entertainment permits, accessory dwelling units, parking space
dimensions and drive aisle dimensions.
ORDINANCE NO. 964
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING THE
RANCHO CUCAMONGA MUNICIPAL CODE TO MODIFY ADMINISTRATIVE PROCEDURES,
CORRECT ERRORS AND CLARIFY STATEMENTS FOR ENTERTAINMENT PERMITS,
ACCESSORY DWELLING UNITS, PARKING SPACE DIMENSIONS AND DRIVE AISLE
DIMENSIONS AND MAKING FINDINGS IN SUPPORT THEREOF
City Manager Gillison introduced Jennifer Nakamura, Associate Planner, who gave the Staff Report.
Mayor Pro Tem Kennedy opened the Public Hearing.
**DRAFT**
December 4, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 7 of 9
Page 16
Frank Atry spoke about entertainment and permit costs in the city; parking citations; employee salaries;
and surveillance cameras at city hall.
Max Cherubil inquired on the change of parking space dimensions and expressed concerns regarding
parking in multi-level unit developments.
Associate Planner Nakamura clarified that the overall calculations for parking spaces will remain the same
and the change would only apply if you are installing a wheel stop in a parking space.
Mayor Pro Tem Kennedy closed the Public Hearing.
MOTION: Moved by Council Member Hutchison, seconded by Council Member Scott, to introduce First
Reading of Ordinance No. 964 by Title only and waive full reading.
Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 964.
VOTES NOW CAST ON MOTION: Moved by Council Member Hutchison, seconded by Council Member
Scott, to introduce First Reading of Ordinance No. 964 by Title only and waive full reading. Motion carried,
4-0-1, Mayor Michael absent.
None
L.1. Consideration to Conduct First Reading of an Ordinance of the City Council of the City of Rancho
Cucamonga Amending Section 2.16.030 of the Rancho Cucamonga Municipal Code Pertaining
to Salaries for Members of the City Council.
ORDINANCE NO. 965
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, AMENDING SECTION 2.16.030 OF THE RANCHO CUCAMONGA MUNICIPAL
CODE PERTAINING TO SALARIES FOR MEMBERS OF THE CITY COUNCIL
City Manager Gillison introduced Ordinance No. 965 and Lori Sassoon, Deputy City
Manager/Administrative Services, who gave the Staff Report.
MOTION: Moved by Council Member Spagnolo, seconded by Council Member Hutchison, to introduce First
Reading of Ordinance No. 965 by Title only waive full reading.
Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 965.
VOTES NOW CAST ON MOTION: Moved by Council Member Spagnolo, seconded by Council Member
Hutchison, to introduce First Reading of Ordinance No. 965 by Title only waive full reading. Motion carried, 4-
0-1; Mayor Michael absent.
Council Member Hutchison noted that City Council salaries are in the average range and can be considered
important to help offset time and expenses and to draw more candidates into considering a public service position.
**DRAFT""
December 4, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 8 of 9
Page 17
L.2. COUNCIL ANNOUNCEMENTS
None.
L.3. INTER -AGENCY UPDATES
Mayor Pro Tem Kennedy reported her attendance at a San Bernardino ConFire Board Meeting on December 4,
2019 regarding technology and its use to enhance public safety and response to emergencies.
None.
Mayor Michael adjourned the meeting at 8:10 p.m.
Approved:
Respectfully submitted,
Linda A. Troyan, MMC
City Clerk Services Director
**DRAFT""
December 4, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 9 of 9
Page 18
DATE: December 18, 2019
TO: President and Members of the Board of Directors
FROM: John R. Gillison, City Manager
INITIATED BY: Tamara Layne, Finance Director
SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT
OF $660,758.62 AND WEEKLY CHECK REGISTERS (EXCLUDING CHECKS
ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY) IN THE AMOUNT
OF $296,957.31 DATED NOVEMBER 26, 2019 THROUGH DECEMBER 09,
2019 AND ELECTRONIC DEBIT REGISTER FOR THE MONTH OF
OCTOBER IN THE AMOUNT OF $592,162.49.
RECOMMENDATION:
Staff recommends Fire Board approve payment of demands as presented
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
Adequate budgeted funds are available for the payment of demands per the attached listing.
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 Check Register
Attachment 1 Electronic Check Register
Page 19
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
11/26/2019 through 12/9/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00009866
11/26/2019
AGENCY FOR THE PERFORMING ARTS INC
2,900.00
0.00
2,900.00
AP
00009867
11/26/2019
RE ASTORIA 2 LLC
83,681.40
0.00
83,681.40
AP
00009868
11/26/2019
SAN BERNARDINO COUNTY
8.00
0.00
8.00
AP
00009869
12/04/2019
AGENCY FOR THE PERFORMING ARTS INC
2,000.00
0.00
2,000.00
AP
00009870
12/04/2019
ALL CITY MANAGEMENT SERVICES INC
20,008.04
0.00
20,008.04
AP
00009871
12/04/2019
CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA
21,580.67
0.00
21,580.67
AP
00009872
12/04/2019
HD PRODUCTIONS INC
18,750.00
0.00
18,750.00
AP
00009873
12/04/2019
RCCEA
1,793.00
0.00
1,793.00
AP
00009874
12/04/2019
RCPFA
11,562.46
0.00
11,562.46
AP
00009875
12/05/2019
ABC LOCKSMITHS
504.08
0.00
504.08
AP
00009876
12/05/2019
AIRGAS USA LLC
216.52
0.00
216.52
AP
00009877
12/05/2019
BEST BEST & KRIEGER LLP
67.50
0.00
67.50
AP
00009893
12/05/2019
BRODART BOOKS
30,549.98
0.00
30,549.98
AP
00009894
12/05/2019
CARQUEST AUTO PARTS
147.49
0.00
147.49
AP
00009895
12/05/2019
CITRUS MOTORS ONTARIO INC
99.95
0.00
99.95
AP
00009896
12/05/2019
DUMBELL MAN FITNESS EQUIPMENT, THE
125.00
0.00
125.00
AP
00009897
12/05/2019
DUNN EDWARDS CORPORATION
16.11
0.00
16.11
AP
00009898
12/05/2019
EMCOR SERVICES
28,524.88
0.00
28,524.88
AP
00009899
12/05/2019
GENERATOR SERVICES CO
0.00
449.94
449.94
AP
00009900
12/05/2019
GRANICUS INC
3,405.28
0.00
3,405.28
AP
00009901
12/05/2019
KME FIRE APPARATUS
0.00
70.60
70.60
AP
00009902
12/05/2019
OFFICE DEPOT
2,100.40
0.00
2,100.40
AP
00009903
12/05/2019
PSA PRINT GROUP
49.57
0.00
49.57
AP
00009904
12/05/2019
SIEMENS MOBILITY INC
216.20
0.00
216.20
AP
00009905
12/05/2019
STABILIZER SOLUTIONS INC
1,396.00
0.00
1,396.00
AP
00009906
12/05/2019
SUNRISE FORD
324.88
0.00
324.88
AP
00009907
12/05/2019
THOMPSON PLUMBING SUPPLY INC
680.92
0.00
680.92
AP
00405878
11/26/2019
ABSOLUTE SECURITY INTERNATIONAL INC
20,609.18
0.00
20,609.18
AP
00405879
11/26/2019
ACTION AWARDS INC
1,334.88
0.00
1,334.88
AP
00405880
11/26/2019
ADVANCED CHEMICAL TRANSPORT
877.00
0.00
877.00
AP
00405881
11/26/2019
ALL WELDING
1,899.00
0.00
1,899.00
AP
00405882
11/26/2019
ALPHAGRAPHICS
24.24
0.00
24.24
AP
00405883
11/26/2019
AMERICAN TRAINING RESOURCES INC
1,071.73
0.00
1,071.73
AP
00405884
11/26/2019
AMERICAN TRUCK BODIES & REPAIR INC.
491.34
0.00
491.34
AP
00405885
11/26/2019
AQUABIO ENVIRONMENTAL TECHNOLOGIES INC.
3,245.00
0.00
3,245.00
AP
00405886
11/26/2019
AROCHO, ALMA
1,330.20
0.00
1,330.20
AP
00405887
11/26/2019
ASSI SECURITY
1,322.66
0.00
1,322.66
AP
00405888
11/26/2019
AUFBAU CORPORATION
27,392.00
0.00
27,392.00
AP
00405889
11/26/2019
AUFBAU CORPORATION
2,420.00
0.00
2,420.00
AP
00405890
11/26/2019
AUFBAU CORPORATION
19,795.00
0.00
19,795.00
AP
00405891
11/26/2019
AVID IDENTIFICATION SYSTEMS
313.50
0.00
313.50
AP
00405892
11/26/2019
BANKS, REYNA
278.72
0.00
278.72
AP
00405893
11/26/2019
BARRETO, RAQUEL M.
80.94
0.00
80.94
AP
00405894
11/26/2019
BASELINE ANIMAL HOSPITAL
50.00
0.00
50.00
AP
00405895
11/26/2019
BAST, KAROLYN
358.20
0.00
358.20
AP
00405896
11/26/2019
BERN MARIE'S PROMOTIONAL PRODUCTS
1,042.15
0.00
1,042.15
AP
00405897
11/26/2019
BIRD, NICHOLAS
420.00
0.00
420.00
User: VLOPEZ - VERONICA LOPEZ Page: 1
Current Date: 12/10/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:39:32
Page 20
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
11/26/2019 through 12/9/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00405898
11/26/2019
BOUND TREE MEDICAL LLC
0.00
1,015.96
1,015.96
AP
00405899
11/26/2019
BUREAU VERITAS NORTH AMERICA INC
1,572.00
0.00
1,572.00
AP
00405903
11/26/2019
C V W D
80,716.37
1,095.88 81,812.25 ***
AP
00405904
11/26/2019
C.P. GENERATOR INC.
58.19
0.00
58.19
AP
00405905
11/26/2019
CABBIL-HEWITT, AMANDIA
500.00
0.00
500.00
AP
00405906
11/26/2019
CAMERON WELDING SUPPLIES
105.56
0.00
105.56
AP
00405907
11/26/2019
CAMERON -DANIEL PC
91.50
0.00
91.50
AP
00405908
11/26/2019
CCS ORANGE COUNTY JANITORIAL INC
0.00
1,603.90
1,603.90
AP
00405909
11/26/2019
CENGAGE LEARNING/GALE
2,891.37
0.00
2,891.37
AP
00405910
11/26/2019
CINTAS CORPORATION #150
2,043.40
213.99
2,257.39 ***
AP
00405911
11/26/2019
CLARK, KAREN
684.00
0.00
684.00
AP
00405912
11/26/2019
CLF WAREHOUSE
0.00
51.91
51.91
AP
00405913
11/26/2019
CONSOLIDATED ELECTRICAL DISTR INC
2,169.74
133.11
2,302.85 ***
AP
00405914
11/26/2019
COSTUME SPECIALISTS
440.00
0.00
440.00
AP
00405915
11/26/2019
D & D SERVICES INC.
451.50
0.00
451.50
AP
00405916
11/26/2019
D & K CONCRETE COMPANY
1,447.63
0.00
1,447.63
AP
00405917
11/26/2019
DEPARTMENT OF JUSTICE
2,021.00
0.00
2,021.00
AP
00405918
11/26/2019
DIRECTV
81.54
0.00
81.54
AP
00405919
11/26/2019
DR HORTON WESTERN PACIFIC HOUSING INC
10.62
0.00
10.62
AP
00405920
11/26/2019
DUNN, ANNE MARIE
489.00
0.00
489.00
AP
00405921
11/26/2019
EASTERLING, RAY
252.00
0.00
252.00
AP
00405922
11/26/2019
EMERGENCY MEDICAL SERVICES AUTHORITY
0.00
225.00
225.00
AP
00405923
11/26/2019
ESMOND, GARY
2,500.00
0.00
2,500.00
AP
00405924
11/26/2019
EXECUTIVE AUTO DETAIL
0.00
540.00
540.00
AP
00405925
11/26/2019
EXPRESS BRAKE SUPPLY
476.35
0.00
476.35
AP
00405926
11/26/2019
FLEETPRIDE
0.00
736.92
736.92
AP
00405927
11/26/2019
FORD OF UPLAND INC
907.24
0.00
907.24
AP
00405928
11/26/2019
FRAZIER, SUSAN
250.00
0.00
250.00
AP
00405929
11/26/2019
GARCIA, JUSTINE
130.70
0.00
130.70
AP
00405930
11/26/2019
GEORGE HILLS COMPANY
124.50
0.00
124.50
AP
00405931
11/26/2019
GETTLER, CATHERINE
100.00
0.00
100.00
AP
00405932
11/26/2019
GIORDANO, MARIANNA
75.60
0.00
75.60
AP
00405933
11/26/2019
GM BUSINESS INTERIORS
81.23
0.00
81.23
AP
00405934
11/26/2019
GONSALVES AND SON, JOE A
3,045.00
0.00
3,045.00
AP
00405935
11/26/2019
GRAINGER
3,201.29
360.94
3,562.23 ***
AP
00405936
11/26/2019
GRAM X-RAY INC
165.00
0.00
165.00
AP
00405937
11/26/2019
GRIFFITHS, VICTORIA MICHELLE
270.73
0.00
270.73
AP
00405938
11/26/2019
HAMILTON, MONIQUE
1,710.00
0.00
1,710.00
AP
00405939
11/26/2019
HAMPTON YOGA
1,066.80
0.00
1,066.80
AP
00405940
11/26/2019
HANGTIME SPORTS
264.00
0.00
264.00
AP
00405941
11/26/2019
HARTON, TERRI
45.00
0.00
45.00
AP
00405942
11/26/2019
HAULAWAY STORAGE CONTAINERS INC.
119.84
0.00
119.84
AP
00405943
11/26/2019
HERITAGE EDUCATION GROUP
199.00
0.00
199.00
AP
00405944
11/26/2019
HI -LINE ELECTRIC COMPANY
1,015.78
0.00
1,015.78
AP
00405945
11/26/2019
HILLS PET NUTRITION SALES INC
666.11
0.00
666.11
AP
00405946
11/26/2019
HOSE HEAVEN
127.49
0.00
127.49
AP
00405947
11/26/2019
HOYT LUMBER CO., SM
0.00
126.49
126.49
User: VLOPEZ - VERONICA LOPEZ Page: 2
Current Date:
12/10/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register
Portrait Layout
Time:
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Page 21
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
11/26/2019 through 12/9/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00405948
11/26/2019
HUBBERT, JAMES LIDELL
120.00
0.00
120.00
AP
00405949
11/26/2019
HUMANE SOCIETY OF SAN BERNARDINO VALLEY INC.
50.00
0.00
50.00
AP
00405950
11/26/2019
IDEXX DISTRIBUTION INC
4,189.04
0.00
4,189.04
AP
00405951
11/26/2019
INLAND DESERT SECURITY & COMMUNICATIONS INC
50.00
0.00
50.00
AP
00405952
11/26/2019
INLAND PACIFIC BALLET
30,000.00
0.00
30,000.00
AP
00405953
11/26/2019
INTERNATIONAL LINE BUILDERS INC
76,608.62
0.00
76,608.62
AP
00405954
11/26/2019
INTERSTATE BATTERIES
307.65
0.00
307.65
AP
00405955
11/26/2019
INTERVET INC
2,567.25
0.00
2,567.25
AP
00405956
11/26/2019
INTERWEST CONSULTING GROUP INC
1,482.50
2,361.51
3,844.01 ***
AP
00405957
11/26/2019
INYO NETWORKS
6,594.04
0.00
6,594.04
AP
00405958
11/26/2019
ITERIS INC
105,906.50
0.00
105,906.50
AP
00405959
11/26/2019
ITRON INC
5,981.84
0.00
5,981.84
AP
00405960
11/26/2019
KIDS IMAGINE ENTERTAINMENT
500.00
0.00
500.00
AP
00405961
11/26/2019
KING, JESSICA
26.27
0.00
26.27
AP
00405962
11/26/2019
KIZH NATION RESOURCES MANAGEMENT
0.00
4,102.50
4,102.50
AP
00405963
11/26/2019
LATREACE, RAINEY
258.00
0.00
258.00
AP
00405964
11/26/2019
LAURIE, GIANFRANCO
35.97
0.00
35.97
AP
00405965
11/26/2019
LEAL, MICHAEL
0.00
270.00
270.00
AP
00405966
11/26/2019
LEIGHTON CONSULTING INC
0.00
20,453.95
20,453.95
AP
00405967
11/26/2019
LITTLE BEAR PRODUCTIONS
7,075.00
0.00
7,075.00
AP
00405968
11/26/2019
LITTLE, MARC
360.00
0.00
360.00
AP
00405969
11/26/2019
LOPEZ, CHRISTIE
45.00
0.00
45.00
AP
00405970
11/26/2019
LU'S LIGHTHOUSE INC
3.45
0.00
3.45
AP
00405971
11/26/2019
MACAYA, DENNIS
474.00
0.00
474.00
AP
00405972
11/26/2019
MARK CHRISTOPHER INC
0.00
47.45
47.45
AP
00405973
11/26/2019
MARTIN, LUZ
250.00
0.00
250.00
AP
00405974
11/26/2019
MC AVOY & MARKHAM
104,302.00
0.00
104,302.00
AP
00405975
11/26/2019
MC TRUCKING
1,936.46
0.00
1,936.46
AP
00405976
11/26/2019
MCMURRAY STERN INC
0.00
950.00
950.00
AP
00405977
11/26/2019
MEDIWASTE DISPOSAL
65.00
0.00
65.00
AP
00405978
11/26/2019
MIDWEST TAPE
1,050.98
0.00
1,050.98
AP
00405979
11/26/2019
MIJAC ALARM COMPANY
0.00
384.00
384.00
AP
00405980
11/26/2019
MOORE, PHYLLIS
66.00
0.00
66.00
AP
00405981
11/26/2019
MOST DEPENDABLE FOUNTAINS INC
55.10
0.00
55.10
AP
00405982
11/26/2019
MOUNTAIN VIEW POOL REMODELING
650.00
0.00
650.00
AP
00405983
11/26/2019
MOUNTAIN VIEW SMALL ENG REPAIR
35.00
0.00
35.00
AP
00405984
11/26/2019
MUSICLAND
70.00
0.00
70.00
AP
00405985
11/26/2019
MYERS TIRE SUPPLY COMPANY
59.55
0.00
59.55
AP
00405986
11/26/2019
NAPA AUTO PARTS
0.00
280.71
280.71
AP
00405987
11/26/2019
NATIONAL DATA & SURVEYING SERVICES
610.00
0.00
610.00
AP
00405988
11/26/2019
NBS
1,500.00
0.00
1,500.00
AP
00405989
11/26/2019
NEOPOST USA INC
86.20
0.00
86.20
AP
00405990
11/26/2019
NEWCO DISTRIBUTORS INC
869.54
0.00
869.54
AP
00405991
11/26/2019
OC MOM MEDIA
350.00
0.00
350.00
AP
00405992
11/26/2019
ONESOURCE DISTRIBUTORS INC.
551.41
0.00
551.41
AP
00405993
11/26/2019
ONTARIO SPAY AND NEUTER INC
400.00
0.00
400.00
AP
00405994
11/26/2019
OPARC
396.00
0.00
396.00
User: VLOPEZ - VERONICA LOPEZ Page: 3
Current Date: 12/10/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:39:32
Page 22
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
11/26/2019 through 12/9/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00405995
11/26/2019
ORKIN PEST CONTROL
956.20
898.10
1,854.30 ***
AP
00405996
11/26/2019
ORONA, PATRICIA
595.00
0.00
595.00
AP
00405997
11/26/2019
OTT, LAURA
882.00
0.00
882.00
AP
00405998
11/26/2019
OTT, SHARON
414.00
0.00
414.00
AP
00405999
11/26/2019
PACIFIC BUILDERS & ROOFING INC
115,483.50
0.00
115,483.50
AP
00406000
11/26/2019
PAIGE MEDIA LLC
2,000.00
0.00
2,000.00
AP
00406001
11/26/2019
PAPAZOGLU, NORAY
1,065.60
0.00
1,065.60
AP
00406002
11/26/2019
PARS
3,500.00
0.00
3,500.00
AP
00406003
11/26/2019
PASMA
75.00
0.00
75.00
AP
00406004
11/26/2019
PAZ, LORENA
19.95
0.00
19.95
AP
00406005
11/26/2019
PHOENIX, CHARLES
6,800.00
0.00
6,800.00
AP
00406006
11/26/2019
POWER & TELEPHONE SUPPLY COMPANY
12,972.41
0.00
12,972.41
AP
00406007
11/26/2019
R H F INC
510.00
0.00
510.00
AP
00406008
11/26/2019
RANCHO CUCAMONGA CHAMBER OF COMMERCE
3,333.34
0.00
3,333.34
AP
00406009
11/26/2019
RANCHO CUCAMONGA FIREFIGHTERS ASSOCIATION
0.00
51.00
51.00
AP
00406010
11/26/2019
RANCHO SMOG CENTER
225.00
0.00
225.00
AP
00406011
11/26/2019
RBM LOCK AND KEY SERVICE
76.23
0.00
76.23
AP
00406012
11/26/2019
RENOVATION EQUITY GROUP LLC
157.50
0.00
157.50
AP
00406013
11/26/2019
REYNAGA, FRANCISCO
209.00
0.00
209.00
AP
00406014
11/26/2019
RICHARD WIGHTMAN CONSTRUCTION INC
4,250.00
0.00
4,250.00
AP
00406015
11/26/2019
RICHARD WIGHTMAN CONSTRUCTION INC
4,250.00
0.00
4,250.00
AP
00406016
11/26/2019
RICHARDS WATSON AND GERSHON
6,614.47
0.00
6,614.47
AP
00406017
11/26/2019
RIGLEMAN, ENCARNACION ONTIVEROS
160.00
0.00
160.00
AP
00406018
11/26/2019
ROBLES, BRIDGETTE
120.00
0.00
120.00
AP
00406019
11/26/2019
S C C E ELECTRICAL SERVICES
7,500.00
0.00
7,500.00
AP
00406020
11/26/2019
SALAZAR, SANDRA
52.66
0.00
52.66
AP
00406021
11/26/2019
SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT
3,000.00
0.00
3,000.00
AP
00406022
11/26/2019
SERVICE CHAMPIONS HEATING AND AIR CONDITIONING 107.53
0.00
107.53
AP
00406023
11/26/2019
SEVOLD, AMANDA
240.00
0.00
240.00
AP
00406024
11/26/2019
SILVER & WRIGHT LLP
0.00
516.00
516.00
AP
00406025
11/26/2019
SMG/ ONTARIO CONVENTION CENTER
1,301.40
0.00
1,301.40
AP
00406026
11/26/2019
SMITS, TERI
32.00
0.00
32.00
AP
00406034
11/26/2019
SOUTHERN CALIFORNIA EDISON
10,732.22
2,173.86
12,906.08 ***
AP
00406035
11/26/2019
SOUTHERN CALIFORNIA EDISON
108.75
0.00
108.75
AP
00406036
11/26/2019
SOUTHERN CALIFORNIA EDISON
1,949.19
0.00
1,949.19
AP
00406037
11/26/2019
STEPPING THRU ACCESSIBILITY
7,264.25
0.00
7,264.25
AP
00406038
11/26/2019
STERLING COFFEE SERVICE
0.00
65.00
65.00
AP
00406039
11/26/2019
STOR'EM SELF STORAGE
575.00
0.00
575.00
AP
00406040
11/26/2019
STOTZ EQUIPMENT
1,799.92
0.00
1,799.92
AP
00406041
11/26/2019
THOMAS, JEFERY
3,364.68
0.00
3,364.68
AP
00406042
11/26/2019
TIREHUB LLC
795.59
0.00
795.59
AP
00406043
11/26/2019
TOKYO JOE'S
2,025.07
0.00
2,025.07
AP
00406044
11/26/2019
TOXGUARD FLUID TECHNOLOGIES INC
264.29
0.00
264.29
AP
00406045
11/26/2019
TRACEY, VAL
171.60
0.00
171.60
AP
00406046
11/26/2019
TYUS, IDA
513.00
0.00
513.00
AP
00406047
11/26/2019
U.S. BANK PARS ACCT #6746022500
23,009.56
0.00
23,009.56
AP
00406048
11/26/2019
U.S. BANK PARS ACCT #6746022500
1,296.77
0.00
1,296.77
User: VLOPEZ - VERONICA LOPEZ Page: 4
Current Date: 12/10/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:39:32
Page 23
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
11/26/2019 through 12/9/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00406049
11/26/2019
UPS
0.00
333.69
333.69
AP
00406050
11/26/2019
VALLEY POWER SYSTEMS INC
0.00
1,704.75
1,704.75
AP
00406051
11/26/2019
VENEKLASEN ASSOCIATES INC
0.00
3,000.00
3,000.00
AP
00406052
11/26/2019
VERIZON BUSINESS SERVICES
85.42
0.00
85.42
AP
00406053
11/26/2019
VIGILANT SOLUTIONS
167,000.00
0.00
167,000.00
AP
00406054
11/26/2019
VISION COMMUNICATIONS CO
360.00
0.00
360.00
AP
00406055
11/26/2019
VITUG, GIL
59.59
0.00
59.59
AP
00406056
11/26/2019
WESTERN UNIVERSITY OF VET MEDICINE
845.00
0.00
845.00
AP
00406057
11/26/2019
WESTLAND GROUP INC
33,565.00
0.00
33,565.00
AP
00406058
11/26/2019
XEROX FINANCIAL SERVICES
298.38
0.00
298.38
AP
00406059
11/26/2019
ZOETIS US LLC
499.27
0.00
499.27
AP
00406060
11/26/2019
ZONES CORPORATE SOLUTIONS
25,919.64
0.00
25,919.64
AP
00406061
12/04/2019
ABLE BUILDING MAINTENANCE
3,657.00
860.00
4,517.00 ***
AP
00406062
12/04/2019
AFLAC GROUP INSURANCE
24.58
0.00
24.58
AP
00406063
12/04/2019
AGRI-TURF DISTRIBUTING LLC
459.63
0.00
459.63
AP
00406064
12/04/2019
ALL AMERICAN ASPHALT
467,751.97
0.00
467,751.97
AP
00406065
12/04/2019
ALLEN, DEBORAH
282.89
0.00
282.89
AP
00406066
12/04/2019
ALPHAGRAPHICS
467.45
0.00
467.45
AP
00406067
12/04/2019
AMERICAN ASPHALT SOUTH INC
22,060.07
0.00
22,060.07
AP
00406068
12/04/2019
AUFBAU CORPORATION
19,700.00
0.00
19,700.00
AP
00406069
12/04/2019
AUTO AND RV SPECIALISTS INC.
218.86
0.00
218.86
AP
00406070
12/04/2019
AYANTRA INC
4,224.00
0.00
4,224.00
AP
00406071
12/04/2019
BECERRA, ANTONIO
1,004.40
0.00
1,004.40
AP
00406072
12/04/2019
BERNELL HYDRAULICS INC
25.03
0.00
25.03
AP
00406073
12/04/2019
BRIGHTVIEW LANDSCAPE SERVICES INC
35,902.97
0.00
35,902.97
AP
00406074
12/04/2019
C V W D
1,060.93
0.00
1,060.93
AP
00406080
12/04/2019
C V W D
83,422.78
331.24
83,754.02 ***
AP
00406081
12/04/2019
CALIFA GROUP
13,585.08
0.00
13,585.08
AP
00406082
12/04/2019
CALIFORNIA, STATE OF
314.11
0.00
314.11
AP
00406083
12/04/2019
CALIFORNIA, STATE OF
8.44
0.00
8.44
AP
00406084
12/04/2019
CALIFORNIA, STATE OF
185.93
0.00
185.93
AP
00406085
12/04/2019
CALIFORNIA, STATE OF
7.22
0.00
7.22
AP
00406086
12/04/2019
CASTILLO, JESSIE
250.00
0.00
250.00
AP
00406087
12/04/2019
CCS ORANGE COUNTY JANITORIAL INC
64,263.08
0.00
64,263.08
AP
00406088
12/04/2019
CHANG, JOHN
4,000.00
0.00
4,000.00
AP
00406089
12/04/2019
CHANG, JUDY
1,200.00
0.00
1,200.00
AP
00406090
12/04/2019
CHARTER COMMUNICATIONS
8,039.76
6,365.18
14,404.94 ***
AP
00406091
12/04/2019
CINTAS CORPORATION #150
2,441.86
120.09
2,561.95 ***
AP
00406092
12/04/2019
CITIZENS BUSINESS BANK
24,618.53
0.00
24,618.53
AP
00406093
12/04/2019
CLASSICS ALIVE FOUNDATION
4,500.00
0.00
4,500.00
AP
00406094
12/04/2019
CMRTA
100.00
0.00
100.00
AP
00406095
12/04/2019
COMMERCIAL TRANSPORTATION SERVICES INC.
585.00
0.00
585.00
AP
00406096
12/04/2019
CONSOLIDATED ELECTRICAL DISTR INC
963.69
0.00
963.69
AP
00406097
12/04/2019
D & K CONCRETE COMPANY
1,281.69
0.00
1,281.69
AP
00406098
12/04/2019
D M CONTRACTING INC
102,809.84
0.00
102,809.84
AP
00406099
12/04/2019
D M CONTRACTING INC
72,742.45
0.00
72,742.45
AP
00406100
12/04/2019
DAISY IT
303.19
0.00
303.19
User: VLOPEZ - VERONICA LOPEZ Page: 5
Current Date: 12/10/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:39:32
Page 24
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
11/26/2019 through 12/9/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00406101
12/04/2019
EMPLOYMENT DEVELOPMENT DEPT
12,731.00
0.00
12,731.00
AP
00406102
12/04/2019
ERICKSON HALL CONSTRUCTION
0.00
80,328.75
80,328.75
AP
00406103
12/04/2019
EXPRESS BRAKE SUPPLY
576.49
0.00
576.49
AP
00406104
12/04/2019
FIRST AID 2000
447.33
0.00
447.33
AP
00406105
12/04/2019
FRONTIER COMM
2,087.03
265.24
2,352.27 ***
AP
00406106
12/04/2019
GAIL MATERIALS
2,124.10
0.00
2,124.10
AP
00406107
12/04/2019
GRAINGER
1,802.27
1,641.67
3,443.94 ***
AP
00406108
12/04/2019
GRAPHICS FACTORY PRINTING INC.
1,987.84
0.00
1,987.84
AP
00406109
12/04/2019
GRAYBAR ELECTRIC CO
1,425.81
0.00
1,425.81
AP
00406110
12/04/2019
GRIFFITHS, VICTORIA MICHELLE
200.00
0.00
200.00
AP
00406111
12/04/2019
HAULAWAY STORAGE CONTAINERS INC.
92.40
0.00
92.40
AP
00406112
12/04/2019
HEARTSAVERS LLC
308.00
0.00
308.00
AP
00406113
12/04/2019
HI WAY SAFETY INC
6,158.09
0.00
6,158.09
AP
00406114
12/04/2019
INLAND OVERHEAD DOOR COMPANY
1,332.00
0.00
1,332.00
AP
00406115
12/04/2019
INLAND PACIFIC BALLET
30,000.00
0.00
30,000.00
AP
00406116
12/04/2019
INLAND VALLEY RV SERVICE & SUPPLIES
1,921.04
0.00
1,921.04
AP
00406117
12/04/2019
INTERSTATE BATTERIES
637.29
0.00
637.29
AP
00406118
12/04/2019
JOHNNY ALLEN TENNIS ACADEMY
1,910.40
0.00
1,910.40
AP
00406119
12/04/2019
K -K WOODWORKING
64.59
0.00
64.59
AP
00406120
12/04/2019
KAISER FOUNDATION HEALTH PLAN INC
224,155.03
0.00
224,155.03
AP
00406121
12/04/2019
KEITH, JORRY
330.00
0.00
330.00
AP
00406122
12/04/2019
KELLEY, KENNETH
0.00
835.00
835.00
AP
00406123
12/04/2019
KINDRED CORPORATION
28,316.05
0.00
28,316.05
AP
00406124
12/04/2019
LEVERAGE INFORMATION SYSTEMS INC
1,250.93
0.00
1,250.93
AP
00406125
12/04/2019
LIBERTY PLUGINS INC
1,116.00
108.00
1,224.00 ***
AP
00406126
12/04/2019
LOBSTER MUSIC INC
11,600.00
0.00
11,600.00
AP
00406127
12/04/2019
LOZANO SMITH LLP
20,743.05
0.00
20,743.05
AP
00406128
12/04/2019
MANCELL, ROBYN
500.00
0.00
500.00
AP
00406129
12/04/2019
MARIPOSA LANDSCAPES INC
56,464.66
6,725.90
63,190.56 ***
AP
00406130
12/04/2019
MICHAEL PICK INTERNATIONAL INC
2,500.00
0.00
2,500.00
AP
00406131
12/04/2019
MIDWEST TAPE
904.57
0.00
904.57
AP
00406132
12/04/2019
NBS
0.00
2,790.00
2,790.00
AP
00406133
12/04/2019
NOREEN, ERIC
0.00
70.00
70.00
AP
00406134
12/04/2019
NV51NC
35,487.08
0.00
35,487.08
AP
00406135
12/04/2019
OCCUPATIONAL HEALTH CTRS OF CA
6,026.51
96.00
6,122.51 ***
AP
00406136
12/04/2019
ORKIN PEST CONTROL
185.00
0.00
185.00
AP
00406137
12/04/2019
PACIFIC WESTERN BANK
3,234.63
7,547.46
10,782.09 ***
AP
00406138
12/04/2019
PARKHOUSE TIRE INC
719.46
0.00
719.46
AP
00406139
12/04/2019
PRE -PAID LEGAL SERVICES INC
60.17
0.00
60.17
AP
00406140
12/04/2019
PUNT CONSULTING GROUP
2,905.00
0.00
2,905.00
AP
00406141
12/04/2019
R C EMPLOYEE ACTIVITIES COMMITTEE
17,000.00
0.00
17,000.00
AP
00406142
12/04/2019
RADIUS GLOBAL SOLUTIONS
558.44
0.00
558.44
AP
00406143
12/04/2019
RC CONSTRUCTION SERVICES INC
61,457.88
143,401.74
204,859.62 ***
AP
00406144
12/04/2019
REFRIGERATION SUPPLIES DISTRIBUTOR
0.00
736.10
736.10
AP
00406145
12/04/2019
RICHARDS WATSON AND GERSHON
17,217.24
0.00
17,217.24
AP
00406146
12/04/2019
SBPEA
2,598.21
0.00
2,598.21
AP
00406147
12/04/2019
SC FUELS
53,661.60
0.00
53,661.60
User: VLOPEZ - VERONICA LOPEZ Page: 6
Current Date: 12/10/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register
Portrait Layout
Time: 07:39:32
Page 25
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
11/26/2019 through 12/9/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00406148
12/04/2019
SHERIFFS COURT SERVICES
100.00
0.00
100.00
AP
00406149
12/04/2019
SHERWIN WILLIAMS CO, THE
183.71
0.00
183.71
AP
00406150
12/04/2019
SILVER & WRIGHT LLP
25,998.06
0.00
25,998.06
AP
00406151
12/04/2019
SIMPLYWELL
20.00
0.00
20.00
AP
00406153
12/04/2019
SOCIAL VOCATIONAL SERVICES
8,064.00
0.00
8,064.00
AP
00406157
12/04/2019
SOUTHERN CALIFORNIA EDISON
17,923.78 517.78
18,441.56 ***
AP
00406158
12/04/2019
SOUTHERN CALIFORNIA EDISON
31.27
0.00
31.27
AP
00406159
12/04/2019
SOUTHERN CALIFORNIA EDISON
255.22
0.00
255.22
AP
00406160
12/04/2019
SWEET DOUGH CAFE
336.00
0.00
336.00
AP
00406161
12/04/2019
UNITED PACIFIC SERVICES INC
20,717.00
0.00
20,717.00
AP
00406162
12/04/2019
UNITED WAY
60.00
0.00
60.00
AP
00406163
12/04/2019
UPBEAT PARADE PRODUCTIONS
12,000.00
0.00
12,000.00
AP
00406164
12/04/2019
UPS
19.05
0.00
19.05
AP
00406165
12/04/2019
UTILIQUEST
806.85
0.00
806.85
AP
00406166
12/04/2019
VAN DAELE DEVELOPMENT CORPORATION
13,118.82
0.00
13,118.82
AP
00406167
12/04/2019
VAN SCOYOC ASSOCIATES INC
4,000.00
0.00
4,000.00
AP
00406168
12/04/2019
VERA, CARA
15.00
0.00
15.00
AP
00406169
12/04/2019
VERIZON WIRELESS - LA
421.11
0.00
421.11
AP
00406170
12/04/2019
VICTOR MEDICAL COMPANY
3,112.00
0.00
3,112.00
AP
00406171
12/04/2019
VISION COMMUNICATIONS CO
360.58
0.00
360.58
AP
00406172
12/04/2019
VULCAN MATERIALS COMPANY
3,471.87
0.00
3,471.87
AP
00406173
12/04/2019
WAXIE SANITARY SUPPLY
2,584.65
0.00
2,584.65
AP
00406174
12/04/2019
WELLS, JUDITH
121.80
0.00
121.80
AP
00406175
12/04/2019
WHITE HOUSE PHOTO INC
350.00
0.00
350.00
AP
00406176
12/04/2019
WILSON & BELL AUTO SERVICE
90.00
0.00
90.00
AP
00406177
12/04/2019
ZEP SALES AND SERVICE
1,410.45
0.00
1,410.45
Total City:
$2,915,805.34
Total Fire:
$296,957.31
Grand Total:$3,212,76T.765
Note:
*** Check Number includes both City and Fire District expenditures
User: VLOPEZ - VERONICA LOPEZ Page: 7 Current Date: 12/10/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:39:32
Page 26
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Electronic Debit Register
October 1, 2019 to October 31, 2019
DATE
DESCRIPTION
CITY
FIRE
AMOUNT
10/1
U.S. BANK - Purchasing Card Payment
35,267.75
11,077.89
46,345.64
10/1
U.S. BANK - Corporate Card Payment
61,543.70
17,101.17
78,644.87
10/1
U.S. BANK - Costco Card Payment
1,116.15
1,931.60
3,047.75
10/1
WIRE PAYMENT - RCMU CAISO
33,724.18
-
33,724.18
10/1
Workers Comp - City Account Transfer
31,768.74
31,768.74
10/2
Bank Fee
61.95
61.95
10/2
Workers Comp- City Account Transfer
1,150.93
1,150.93
10/4
Workers Comp - City Account Transfer
12.00
12.00
10/7
Workers Comp - City Account Transfer
2,056.68
2,056.68
10/8
WIRE PAYMENT - RCMU CAISO
2,180.95
2,180.95
10/8
Workers Comp - City Account Transfer
8,297.73
-
8,297.73
10/9
CALPERS - Fire - Retirement Account Deposit
-
2,604.77
2,604.77
10/9
CALPERS - Fire - Retirement Account Deposit
3,952.92
3,952.92
10/9
CALPERS - Fire - Retirement Account Deposit
4,475.04
4,475.04
10/9
CALPERS - Fire - Retirement Account Deposit
9,307.05
9,307.05
10/9
CALPERS - Fire - Retirement Account Deposit
11,988.18
11,988.18
10/9
CALPERS - Fire - Retirement Account Deposit
-
115,591.52
115,591.52
10/9
STATE DISBURSEMENT UNIT - Child Support Payments
1,961.75
-
1,961.75
10/9
STATE DISBURSEMENT UNIT - Child Support Payments
-
5,398.92
5,398.92
10/9
Workers Comp - City Account Transfer
1,331.90
-
1,331.90
10/10
CALPERS - City - Retirement Account Deposit
59,008.97
59,008.97
10/10
CALPERS - City - Retirement Account Deposit
118,928.51
-
118,928.51
10/10
CALPERS - Fire - Retirement Account Deposit
-
198.83
198.83
10/10
CALPERS - Fire - Retirement Account Deposit
-
1,270.01
1,270.01
10/10
Workers Comp - City Account Transfer
1,894.04
-
1,894.04
10/11
CALPERS - Fire - Retirement Account Deposit
-
2,100.00
2,100.00
10/11
Workers Comp - City Account Transfer
401.47
-
401.47
10/15
CALPERS - City - Retirement Account Deposit
5,347.87
5,347.87
10/15
WIRE PAYMENT - RCMU CAISO
89,029.78
89,029.78
10/15
WIRE PAYMENT - DEBT SERVICE PAYMENT
320,861.83
320,861.83
10/15
Workers Comp - City Account Transfer
7,190.42
7,190.42
10/16
WIRE PAYMENT - DEBT SERVICE PAYMENT
49,408.25
49,408.25
10/16
Workers Comp - City Account Transfer
4,989.27
4,989.27
10/17
Workers Comp - City Account Transfer
4,208.64
4,208.64
10/18
Workers Comp - City Account Transfer
4,905.45
4,905.45
10/21
WIRE PAYMENT - RCMU CAISO
4,476.12
4,476.12
10/21
Workers Comp - City Account Transfer
1,726.83
-
1,726.83
10/23
CALPERS - Fire - Retirement Account Deposit
-
135,855.51
135,855.51
10/23
CALPERS - Fire - Retirement Account Deposit
2,604.78
2,604.78
10/23
CALPERS - Fire - Retirement Account Deposit
3,952.92
3,952.92
10/23
CALPERS - Fire - Retirement Account Deposit
4,475.04
4,475.04
10/23
CALPERS - Fire - Retirement Account Deposit
9,103.83
9,103.83
10/23
CALPERS - Fire - Retirement Account Deposit
11,988.18
11,988.18
10/23
CALPERS - Fire - Retirement Account Deposit
-
113,958.08
113,958.08
10/23
STATE DISBURSEMENT UNIT - Child Support Payments
1,961.75
-
1,961.75
10/23
STATE DISBURSEMENT UNIT - Child Support Payments
-
5,020.76
5,020.76
10/23
Workers Comp - City Account Transfer
184.08
-
184.08
10/24
Workers Comp - City Account Transfer
110.19
110.19
10/25
CALPERS - City - Retirement Account Deposit
58,403.01
58,403.01
10/25
CALPERS - City - Retirement Account Deposit
118,548.48
118,548.48
10/25
Workers Comp - City Account Transfer
561.22
561.22
10/29
WIRE PAYMENT - RCMU CAISO
4,733.47
4,733.47
10/29
Workers Comp - City Account Transfer
79.31
79.31
10/30
WIRE PAYMENT - LAND PURCHASE
1,842,750.00
1,842,750.00
1
Page 27
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Electronic Debit Register
October 1, 2019 to October 31, 2019
DATE
DESCRIPTION
CITY
FIRE
AMOUNT
10/30
Workers Comp - City Account Transfer
5,545.68
-
5,545.68
10/31
U.S. BANK - Purchasing Card Payment
36,843.93
9,044.62
45,888.55
10/31
U.S. BANK - Corporate Card Payment
95,695.09
28,133.14
123,828.23
10/31
U.S. BANK - Costco Card Payment
1,320.51
1,098.55
2,419.06
10/31
Workers Comp - City Account Transfer
1,025.06
-
1,025.06
TOTAL CITY 3,020,613.64
TOTAL FIRE 592,162.49
GRAND TOTAL 3,612,776.13
Page 28
DATE: December 18, 2019
TO: President and Members of the Board of Directors
FROM: John R. Gillison, City Manager
INITIATED BY: Tamara Layne, Finance Director
SUBJECT: CONSIDERATION TO APPROVE WEEKLY CHECK REGISTERS FOR
CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY IN THE
AMOUNT OF $881.40 DATED NOVEMBER 26, 2019 THROUGH DECEMBER
09, 2019.
RECOMMENDATION:
Staff recommends Fire Board approve payment of demands as presented.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
Adequate budgeted funds are available for the payment of demands per the attached listing.
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 So Ca Gas - Check Register
Page 29
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
So Calif Gas Company Only.
Agenda Check Register
11/26/2019 through 12/9/2019
Check No. Check Date Vendor Name Cu Fire Amount
AP 00406027 11/26/2019 SO CALIF GAS COMPANY 175.72 261.47 437.19 ***
AP 00406152 12/04/2019 SO CALIF GAS COMPANY 9,645.55 619.93 10,265.48 ***
Total City: $9,821.27
Total Fire: $881.40
Grand Total: ,
Note:
*** Check Number includes both City and Fire District expenditures
User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 12/10/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:46:01
Page 30
DATE: December 18, 2019
TO: President and Members of the Board of Directors
FROM: Lori E. Sassoon, Deputy City Manager/Administrative Services
INITIATED BY: Tamara L. Layne, Finance Director
Sandra G. Ramirez, Department Manager
SUBJECT: CONSIDERATION TO RECEIVE AND FILE CURRENT INVESTMENT
SCHEDULE AS OF NOVEMBER 30, 2019.
RECOMMENDATION:
Staff recommends that the President and Members of the Board of Directors receive and file the
attached current investment schedule for the Rancho Cucamonga Fire Protection District as of
November 30, 2019.
BACKGROUND:
The attached investment schedule as of November 30, 2019 reflects cash and investments managed
by the Finance/Treasury Management Division and is in conformity with the requirements of California
Government Code Section 53601 and the Rancho Cucamonga Fire Protection District's adopted
Investment Policy as approved by the President and Members of the Board of Directors on February
20, 2019.
ANALYSIS:
The District's Treasurer is required to submit a quarterly investment report to the President and
Members of the Board of Directors in accordance with California Government Code Section 53646.
The quarterly investment report is required to be submitted within 30 days following the end of the
quarter covered by the report. However, the District Treasurer has elected to provide this report on a
monthly basis.
FISCAL IMPACT:
None
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 - Portfolio Management - Portfolio Summary November 30, 2019
Page 31
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Page 37
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Robert Neiuber, Human Resources Director
Lucy Alvarez -Nunez, Management Analyst I
SUBJECT: CONSIDERATION TO APPROVE A RESOLUTION ADOPTING FIRE
DISTRICT SALARY SCHEDULES FOR FISCAL YEAR 2019/20.
RECOMMENDATION:
Staff recommends that the Fire Board of the Rancho Cucamonga Fire Protection District adopt a
resolution approving the Fiscal Year 2019/20 salary schedules for job classifications employed by the
Fire Protection District.
BACKGROUND:
The Fire Board traditionally adopts salary resolutions biannually for those classifications employed by
the Fire District. These resolutions are updated to reflect changes in salaries, additions, and deletions
of classifications, changes in job titles and other terms of employment.
The State of California minimum wage will increase from $12.00 to $13.00 per hour effective January 1,
2020.
ANALYSIS:
Based on the State of California minimum wage law, the resolution adopts changes to increase the
bottom steps to $13.00 per hour for the part-time Fire Prevention Assistant and part-time Fire Clerk
position effective January 1, 2020.
All other Fire salary schedules, classifications, job titles, and other terms of employment remain the
same.
Staff recommends that the Fire Board of Rancho Cucamonga Fire Protection District approve the
resolution updating the Fire salary schedules for Fiscal Year 2019/20.
FISCAL IMPACT:
Adjustments to the part-time salary ranges and their fiscal impacts were accounted for in the current
fiscal year budget.
COUNCIL GOAL(S) ADDRESSED:
ENHANCING PREMIER COMMUNITY STATUS
The District is responsible for complying with minimum wage law requirements and ensuring that the
Page 38
Rancho Cucamonga Fire District continues to be a premier employer for the community.
ATTACHMENTS:
Description
Attachment 1
- Resolution
Attachment 2
- Fire Support Salary Schedule
Attachment 3
- Part time Fire Salary Schedule
Attachment 4
- Fire Union Salary Schedule
Attachment 5
- Fire Management Salary Schedule
Page 39
RESOLUTION NO. FD 19-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT,
RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE
SALARY SCHEDULES FOR FISCAL YEAR 2019-20
WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has
determined that it is necessary for the efficient operation and management of the District that
policies be established prescribing salary ranges, benefits and holidays and other policies for
employees of the Rancho Cucamonga Fire Protection District; and
WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has
previously adopted salary resolutions that established salary ranges, benefits and other terms of
employment for employees of the Rancho Cucamonga Fire Protection District; and
WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District
recognizes that it is necessary from time to time to amend the salary resolution to accommodate
changes in position titles, classifications salary ranges, benefits and other terms of employment;
and
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Rancho
Cucamonga Fire Protection District, Rancho Cucamonga, California to approve the attached
salary schedules for the Fire District positions (Attachments 2 - 5) effective January 1, 2020.
PASSED, APPROVED AND ADOPTED this 18th day of December, 2019.
L. Dennis Michael, President
ATTEST:
Janice C. Reynolds, Secretary
I, JANICE C. REYNOLDS, SECRETARY of the Rancho Cucamonga Fire Protection District, do
hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the
Board of Directors of the Rancho Cucamonga Fire Protection District, at a Regular Meeting of
said Board held on the 18th day of December 2019.
Page 40
AYES:
NOES:
ABSENT:
ABSTAINED:
Executed this 18th day of December, 2019, at Rancho Cucamonga, California.
Janice C. Reynolds, Secretary
Page 41
Resolution No. FD 19-022
FIRE SUPPORT SERVICES ASSOCIATION
SALARY SCHEDULE AS OF JANUARY 1, 2020
Fire Support Services Salary Schedule
JanuRgglq 9020
A
B
C
D
E
F
COMMUNICATIONS TECHNICIAN
25.37
26.64
27.97
29.37
30.83
32.38
Hourly
2,029.39
2,130.86
2,237.40
2,349.27
2,466.74
2,590.07
Bi -Weekly
4,397.01
4,616.86
4,847.70
5,090.09
5,344.59
5,611.82
Monthly
COMMUNITY AFFAIRS SENIOR
30.46
31.98
33.58
35.26
37.02
38.88
Hourly
COORDINATOR
2,436.77
2,558.61
2,686.54
2,820.86
2,961.91
3,110.00
Bi -Weekly
5,279.66
5,543.65
5,820.83
6,111.87
6,417.46
6,738.34
Monthly
EMERGENCY MANAGEMENT
38.00
39.90
41.89
43.99
46.19
48.50
Hourly
COORDINATOR
3,039.81
3,191.80
3,351.39
3,518.96
3,694.91
3,879.65
Bi -Weekly
6,586.25
6,915.56
7,261.34
7,624.41
8,005.63
8,405.91
Monthly
EMERGENCY MEDICAL SERVICES
49.38
51.85
54.44
57.16
60.02
63.02
Hourly
ADMINISTRATOR
3,950.49
4,148.01
4,355.41
4,573.18
4,801.84
5,041.93
Bi -Weekly
8,559.39
8,987.36
9,436.73
9,908.56
10,403.99
10,924.19
Monthly
FIRE EQUIPMENT APPRENTICE
19.79
20.78
21.82
22.91
24.06
25.26
Hourly
MECHANIC
1,583.51
1,662.69
1,745.82
1,833.11
1,924.77
2,021.01
Bi -Weekly
3,430.95
3,602.49
3,782.62
3,971.75
4,170.34
4,378.85
Monthly
FIRE EQUIPMENT LEAD
27.28
28.64
30.08
31.58
33.16
34.82
Hourly
MECHANIC
2,182.35
2,291.47
2,406.04
2,526.34
2,652.66
2,785.29
Bi -Weekly
4,728.42
4,964.84
5,213.09
5,473.74
5,747.43
6,034.80
Monthly
FIRE EQUIPMENT MECHANIC
24.74
25.98
27.28
28.64
30.07
31.58
Hourly
1,979.19
2,078.15
2,182.05
2,291.16
2,405.71
2,526.00
Bi -Weekly
4,288.24
4,502.65
4,727.78
4,964.17
5,212.38
5,473.00
Monthly
FIRE INFORMATION SYSTEMS
24.07
25.27
26.54
27.87
29.26
30.72
Hourly
TECHNICIAN
1,925.70
2,021.99
2,123.08
2,229.24
2,340.70
2,457.74
Bi -Weekly
4,172.35
4380.97
4600.02
4830.02
5071.52
5325.09
Monthly
FIRE PREVENTION SPECIALIST
27.16
28.52
29.95
31.44
33.02
34.67
Hourly
INSPECTION 1
2,172.93
2,281.58
2,395.66
2,515.44
2,641.22
2,773.28
Bi -Weekly
4,708.02
4,943.43
5,190.60
5,450.13
5,722.63
6,008.76
Monthly
FIRE PREVENTION SPECIALIST
29.94
31.44
33.01
34.66
36.40
38.22
Hourly
INSPECTION II
2,395.52
2,515.29
2,641.06
2,773.11
2,911.76
3,057.35
Bi -Weekly
5,190.28
5,449.80
5,722.29
6,008.40
6,308.82
6,624.26
Monthly
FIRE PREVENTION SUPERVISOR
34.07
35.77
37.56
39.44
41.41
43.48
Hourly
2,725.55
2,861.83
3,004.92
3,155.16
3,312.92
3,478.57
Bi -Weekly
5,905.36
6,200.62
6,510.65
6,836.19
7,178.00
7,536.90
Monthly
FIRE SHOP SUPERVISOR
32.73
34.36
36.08
37.89
39.78
41.77
Hourly
2,618.16
2,749.07
2,886.52
3,030.85
3,182.39
3,341.51
Bi -Weekly
5,672.69
5,956.32
6,254.14
6,566.84
6,895.19
7,239.95
Monthly
Fire Support Services Salary Schedule
JanuRgglq 9020
FIRE SUPPORT SERVICES ASSOCIATION
SALARY SCHEDULE AS OF JANUARY 1, 2020
Fire Support Services Salary Schedule
Janufi`q* 4020
A
B
C
D
E
F
MAINTENANCE OFFICER
36.33
38.15
40.05
42.06
44.16
46.37
Hourly
2,906.43
3,051.75
3,204.34
3,364.56
3,532.79
3,709.43
Bi -Weekly
6,297.27
6612.13
6942.74
7289.88
7654.37
8037.09
Monthly
MANAGEMENT AIDE
24.99
26.24
27.56
28.93
30.38
31.90
Hourly
1,999.49
2,099.47
2,204.44
2,314.66
2,430.39
2,551.91
Bi -Weekly
4,332.23
4548.84
4776.28
5015.10
5265.85
5529.15
Monthly
MANAGEMENT ANALYST 1
29.01
30.46
31.98
33.58
35.26
37.02
Hourly
2,320.73
2,436.77
2,558.61
2,686.54
2,820.86
2,961.91
Bi -Weekly
5,028.25
5279.66
5543.65
5820.83
6111.87
6417.46
Monthly
MANAGEMENT ANALYST II
33.34
35.00
36.75
38.59
40.52
42.55
Hourly
2,666.98
2,800.33
2,940.34
3,087.36
3,241.73
3,403.81
Bi -Weekly
5,778.45
6067.37
6370.74
6689.28
7023.74
7374.93
Monthly
MANAGEMENT ANALYST III
36.31
38.12
40.03
42.03
44.13
46.34
Hourly
2,904.64
3,049.87
3,202.36
3,362.48
3,530.60
3,707.13
Bi -Weekly
6,293.38
6608.05
6938.45
7285.37
7649.64
8032.12
Monthly
PLANS EXAMINER - FIRE
33.37
35.04
36.79
38.63
40.57
42.59
Hourly
2,669.90
2,803.39
2,943.56
3,090.74
3,245.28
3,407.54
Bi -Weekly
5,784.78
6074.02
6377.72
6696.61
7031.44
7383.01
Monthly
PUBLIC EDUCATION
28.09
29.50
30.97
32.52
34.15
35.85
Hourly
SPECIALIST
2,247.45
2,359.82
2,477.82
2,601.71
2,731.79
2,868.38
Bi -Weekly
4,869.48
5112.95
5368.60
5637.03
5918.88
6214.83
Monthly
ADMINISTRATIVE ASSISTANT
17.85
18.79
19.78
20.82
21.92
23.07
Hourly
1,428.16
1,503.33
1,582.45
1,665.74
1,753.41
1,845.69
Bi -Weekly
3,094.35
3,257.21
3,428.64
3,609.10
3,799.05
3,999.00
Monthly
EXECUTIVE ASSISTANT
22.31
23.48
24.72
26.02
28.83
30.35
Hourly
1,784.58
1,878.50
1,977.37
2,081.44
2,306.38
2,427.69
Bi -Weekly
3,866.58
4,070.08
4,284.30
4,509.79
4,997.15
5,260.00
Monthly
EXECUTIVE ASSISTANT II
25.95
27.31
28.75
30.26
31.85
33.53
Hourly
2,075.64
2,184.88
2,299.87
2,420.92
2,548.34
2,682.46
Bi -Weekly
4,497.21
4,733.91
4,983.06
5,245.33
5,521.40
5,812.00
Monthly
Fire Support Services Salary Schedule
Janufi`q* 4020
Resolution No. FD 19-022
FIRE DISTRICT PART-TIME HOURLY
SALARY SCHEDULE AS OF JANUARY 1, 2020
A B C D E F
COMMUNICATIONS TECHNICIAN
24.38
25.60
26.88
28.23
29.64
31.12
Hourly
EMERGENCY MEDICAL SERVICES
41.14
43.20
45.36
47.62
50.01
52.51
Hourly
QUALITY IMPROVEMENT NURSE
FIRE CLERK
13.00
13.00
13.00
13.00
13.37
14.04
Hourly
FIRE EQUIPMENT MECHANIC
23.22
24.38
25.60
26.88
28.23
29.64
Hourly
FIRE INFORMATION SYSTEMS
23.14
24.29
25.51
26.78
28.12
29.53
Hourly
TECHNICIAN
FIRE PREVENTION ASSISTANT
13.00
13.00
13.00
13.00
13.65
14.04
Hourly
TEMPORARY/PART-TIME
FIRE PREVENTION SPECIALIST
24.49
25.72
27.00
28.35
29.77
31.26
Hourly
INSPECTION I
MANAGEMENT AIDE
24.01
25.24
26.53
27.88
29.16
30.62
Hourly
MANAGEMENT ANALYST 1
27.88
29.31
30.81
32.39
33.87
35.56
Hourly
OFFICE SERVICES CLERK
16.85
17.71
18.62
19.57
20.47
21.49
Hourly
OFFICE SPECIALIST 1
15.25
16.03
16.85
17.71
18.52
19.45
Hourly
OFFICE SPECIALIST II
16.85
17.71
18.62
19.57
20.47
21.49
Hourly
PLANS EXAMINER - FIRE
32.08
33.68
35.37
37.13
38.99
40.94
Hourly
QUALITY IMPROVEMENT
27.79
29.18
30.64
32.17
33.78
35.47
Hourly
SPECIALIST
Fire District Part -Time Hourly
January 1, 2020
Page 44
FIRE UNION
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
FIRE CAPTAIN
FIRE CAPTAIN
SPECIALIST
FIRE ENGINEER
FIREFIGHTER
FIRE INSPECTOR
FIELD TRAINING OFFICER
January 1, 2020
A B C D E
32.23 33.84 35.53 37.31 39.17 Hourly
3,609.34 3,790.37 3,979.38 4,178.63 4,386.99 Bi -Weekly
7,820.23 8,212.47 8,621.99 9,053.70 9,505.16 Monthly
32.23 33.84 35.53 37.31 39.17 Hourly
3,609.34 3,790.37 3,979.38 4,178.63 4,386.99 Bi -Weekly
7,820.23 8,212.47 8,621.99 9,053.70 9,505.16 Monthly
27.47 28.84 30.28 31.80 33.40 Hourly
3,076.48 3,230.19 3,391.87 3,561.52 3,740.27 Bi -Weekly
6,665.70 6,998.74 7,349.04 7,716.62 8,103.93 Monthly
24.01 25.21 26.47 27.79 29.19 Hourly
2,689.35 2,823.71 2,964.89 3,112.91 3,268.90 Bi -Weekly
5,826.93 6,118.03 6,423.94 6,744.64 7,082.61 Monthly
27.47 28.84 30.28 31.80 33.40 Hourly
3,076.48 3,230.19 3,391.87 3,561.52 3,740.27 Bi -Weekly
6,665.70 6,998.74 7,349.04 7,716.62 8,103.93 Monthly
32.23 33.84 35.53 37.31 39.17 Hourly
3,609.34 3,790.37 3,979.38 4,178.63 4,386.99 Bi -Weekly
7,820.23 8,212.47 8,621.99 9,053.70 9,505.16 Monthly
HAZARDOUS MATERIAL STIPEND (5% of Fire Enqr. Step E
1.67 1.67 1.67 1.67 1.67 Hourly
187.01 187.01 187.01 187.01 187.01 Bi -Weekly
405.20 405.20 405.20 405.20 405.20 Monthly
PARAMEDIC STIPEND (13.92% of Fire Engr. Step E)
4.65 4.65 4.65 4.65 4.65 Hourly
520.65 520.65 520.65 520.65 520.65 Bi -Weekly
1,128.07 1,128.07 1,128.07 1,128.07 1,128.07 Monthly
FIELD TRAINING OFFICER STIPEND (9.3% of Fire Capt. Step E)
3.64 3.64 3.64 3.64 3.64 Hourly
407.99 407.99 407.99 407.99 407.99 Bi -Weekly
883.98 883.98 883.98 883.98 883.98 Monthly
TECHNICAL RESCUE STIPEND (5% of Fire Enqr. Step E)
1.67 1.67 1.67 1.67 1.67 Hourly
187.01 187.01 187.01 187.01 187.01 Bi -Weekly
405.20 405.20 405.20 405.20 405.20 Monthly
TERRORISM LIAISON OFFICER STIPEND (2.5% of Fire Enqr. Step E)
0.83 0.83 0.83 0.83 0.83 Hourly
93.51 93.51 93.51 93.51 93.51 Bi -Weekly
202.60 202.60 202.60 202.60 202.60 Monthly
BA, BS, or Fire Officer Certification
1.31 1.31 1.31 1.31 1.31 Hourly
146.31 146.31 146.31 146.31 146.31 Bi -Weekly
317.00 317.00 317.00 317.00 317.00 Monthly
MA, MS or Chief Officer Certification
1.96 1.96 1.96 1.96 1.96 Hourly
219.23 219.23 219.23 219.23 219.23 Bi -Weekly
475.00 475.00 475.00 475.00 475.00 Monthly
Page 45
Resolution No. FD 19-022
FIRE MANAGEMENT EMPLOYEES GROUP
SALARY SCHEDULE AS OF JANUARY 1, 2020
A B C D E F
Resolution No. FD 19-022
FIRE CHIEF 86.08 90.38 94.90 99.64 104.62 109.86 Hourly
6,886.34 7,230.49 7,592.06 7,971.04 8,369.92 8,788.71 Bi -Weekly
14,920.41 15,666.07 16,449.46 17,270.59 18,134.83 19,042.20 Monthly
FIRE DEPUTY CHIEF
70.62
74.16
77.86
81.76
85.84
90.13 Hourly
5,649.88
5,932.67
6,228.72
6,540.53
6,867.27
7,210.59 Bi -Weekly
12,241.42
12,854.12
13,495.56
14,171.15
14,879.08
15,622.94 Monthly
FIRE BATTALION CHIEF
43.96
46.16
48.47
50.90
53.44
Hourly
(56 Hour Workweek)
4,924.26
5,170.56
5,425.47
5,700.47
5,984.91
Bi -Weekly
10,669.24
11,202.88
11,761.68
12,351.02
12,967.31
Monthly
FIRE BATTALION CHIEF
61.55
64.63
67.86
71.26
74.81
Hourly
(40 Hour Workweek)
4,924.26
5,170.56
5,428.47
5,700.47
5,984.91
Bi -Weekly
10,669.24
11,202.88
11,761.68
12,351.02
12,967.31
Monthly
FIRE MARSHAL
66.02
69.32
72.79
76.43
80.24
Hourly
5,281.68
5,545.40
5,823.20
6,114.28
6,419.46
Bi -Weekly
11,443.65
12,015.02
12,616.94
13,247.61
13,908.82
Monthly
BATTALION CHIEF TRAINING OFFICER STIPEND (7.26% of 40 hr BC Current Step)
4.47 4.69 4.93 5.17 5.43 0.00 Hourly
357.50 375.38 394.11 413.85 434.50 0.00 Bi -Weekly
774.59 813.33 853.90 896.68 941.43 0.00 Monthly
Page 46
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT:
December 18, 2019
Mayor and Members of the City Council
John R. Gillison, City Manager
Anne McIntosh, AICP, Planning Director
Flavio Nunez, Management Analyst II
CONSIDERATION TO APPROVE THE HOUSING SUCCESSOR AGENCY
FISCAL YEAR 2018/19 ANNUAL REPORT.
RECOMMENDATION:
Staff recommends that the Housing Successor Agency approve the Annual Report for Fiscal Year
2018/19, authorize staff to make administrative changes to the Annual Report upon completion of the
CAFR, and authorize the transmittal of the Annual Report to the appropriate State agencies.
BACKGROUND:
After February 1, 2012 all assets, properties and contracts of the former Rancho Cucamonga Redevelopment
Agency (former Agency) were transferred, by operation of law, to the Successor Agency to the Rancho
Cucamonga Redevelopment Agency (Successor Agency). Pursuant to the Dissolution Law, the City Council
elected to retain the housing assets and affordable housing functions upon dissolution and selected the
Housing Successor Agency to former Rancho Cucamonga Redevelopment Agency to assume all housing
assets and functions.
On October 13, 2013, the Governor signed into law Senate Bill 341 (SB341), which amends provisions of the
Dissolution Law, in particular relating to housing successors. SB341 amended the former housing annual
report requirement due to both the State Controller and the Department of Housing and Community
Development while Redevelopment Agencies were active and established affordable housing requirements to
be performed by housing successors effective January 1, 2014. As of dissolution, housing successors now
maintain and deposit funds into a Low -and -Moderate Income Housing Asset Fund (LMIHAF), subject to the
requirements of the Dissolution Law, as amended by SB 341. Under SB 341, housing successors have an
annual auditing and reporting obligation to be completed every fiscal year starting with FY 2013-2014.
ANALYSIS:
Pursuant to SB 341 a Housing Successor Agency is required to file an Annual Report of its activities
within six months of the Agency's fiscal year end. This report is required to contain the following
information:
The amount deposited to the Low Moderate Income Housing Asset Fund (LMIHAF),
distinguishing and amounts deposited for items listed on the ROPS.
2. A statement of the balance in the LMIHAF as the close of the fiscal year, distinguishing any
amounts held for items listed on the ROPS.
3. A description of expenditures from the LMIHAF by category, including, but not limited to
expenditures for (a) monitoring and preserving the long-term affordability of units subject to
Page 47
affordability restrictions or covenants and administrative expenses; (b) homeless prevention and
rapid re -housing services; and (c) development of affordable housing.
4. The statutory value of real property owned by the housing successor, the value of loans and
grants receivable, and the sum of these two amounts.
5. A description of any transfers of LMIHAF funds made to another housing successor in the
previous fiscal year.
6. A description of any project for which the Housing Successor receives or holds property tax
revenue pursuant to the ROPS and the status of that project.
7. For interests in real property acquired by the former agency prior to February 1, 2012, a
status update on compliance with Section 33334.16. For interest in real property acquired by
the Housing Successor on or after February 1, 2012, a status update on the project.
8. A description of any outstanding obligation pursuant to Section 33413 that remained to
transfer to the Housing Successor on February 1, 2012, the Housing Successor's plans to meet
unmet obligations.
9. Housing Successor must determine the % of housing for seniors and person of all ages
within the previous 10 -years. Senior housing units may not exceed 50% of the total units
restricted.
10. The amount of excess surplus, the amount of time the Housing Successor has had excess
surplus, and the Housing Successor's plan for eliminating the excess surplus.
The Annual Report for Fiscal Year 2018/19 is being transmitted to the Housing Successor Agency in
accordance with the applicable legislation, and contains all the required information as outlined above.
Following the approval by the Housing Successor, the report will be sent to the appropriate State
agencies for review.
FISCAL IMPACT:
There is no fiscal impact.
COUNCIL GOAL(S) ADDRESSED:
This action does not address a specific council goal, however, this action will comply with State
requirement SB 341.
ATTACHMENTS:
Description
Attachment 1 - Annual Report
Page 48
0
HOUSING SUCCESSOR AGENCY ANNUAL REPORT
HOUSING SUCCESSOR ANNUAL REPORT— 2018/19
1.) The amount deposited to the LMIHAF, distinguishing any amounts deposited for items
listed on the ROPS.
There was a total of $4,408,372 deposited into the LMIHAF during Fiscal Year 2018/19.
The deposits primarily consisted value transferred of land and residual receipts associated
with the payments on loans related to the development of low and moderate income
multi -family housing financed by the former Redevelopment Agency, as well as loan
payoffs of first-time homebuyer loans, and loan payoff of equity distributions.
2.) A statement of the balance in the LMIHAF as the close of the fiscal year, distinguishing
any amounts held for items listed on the ROPS.
As of the close of Fiscal Year 2018/19 the LMIHAF ended with a balance of $1,337,753.00.
3.) A description of expenditures from the LMIHAF by category, including, but not limited
to, expenditures for (a) monitoring and preserving the long-term affordability of units
subject to affordability restrictions or covenants and administrative expenses; (b)
homeless prevention and rapid re -housing services; and (c) development of affordable
housing.
ACTIVITY
EXPENDITURE
Administrative Costs
$250,000.00
Homeless Prevention
$40,500.00
Affordable Housing Development
$13,400,00.00
4.) The statutory value of real property owned by the Housing Successor, the value of loans and
grants receivable, and the sum of these two amounts.
LOAN NAME/DESCRIPTION/PROPERTY
ENDING BALANCE
FAIR VALUE OF LAND
SECURED BY LOAN
NHDC (San Sevaine Villas)
$ 44,374,111.70
N/A
Woodhaven Manor
$ 12,333,007.84
N/A
Villa Pacifica
$ 229,880.74
N/A
LINC-Pepperwood
$ 27,012,364.12
N/A
11 Page
Page 50
HOUSING SUCCESSOR ANNUAL REPORT -2018/19
Rancho Verde Village East
$ 7,561,322.09
N/A
Heritage Pointe
$ 2,510,624.03
N/A
Olen Jones
$ 4,476,760.64
N/A
Villa Del Norte
$ 10,333,182.49
N/A
Villaggio on Route 66
$ 31,884,564.50
N/A
First -Time Homebuyer Program
$ 3,226,808.00
N/A
Villa Pacifica II
$9,051,318.85
N/A
Day Creek Villas
$9,035,096.78
N/A
Total S 162,029,041.78
5.) A description of any transfers of LMIHAF funds made to another Housing Successor in
the previous fiscal year.
There have been no transfers of LMIHAF funds to any other Housing Successor in the
previous fiscal year.
6.) A description of any project for which the housing successor receives or holds
property tax revenue pursuant to the ROPS and the status of that project.
There are no projects which the Housing Successor receives or holds property tax
revenue pursuant to the ROPS.
7.) For interests in real property acquired by the former agency prior to February 1, 2012,
a status update on compliance with Section 33334.16. For interest in real property
acquired by the Housing Successor on or after February 1, 2012, a status update on the
project.
In July 2014 the Housing Successor Agency acquired a 2.5 acre property for the purpose
of constructing a 60 -unit senior affordable rental housing complex. The project
affordability agreement provides for 59 of the 60 1 -and -2 bedroom units to be restricted
to income eligible seniors. Construction of the project has been completed and a grand
opening was held in May 2018.
21 Page
Page 51
HOUSING SUCCESSOR ANNUAL REPORT— 2018/19
Additionally,
8.) A description of any outstanding obligation pursuant to Section 33413 that remained
to transfer to the housing successor on February 1, 2012, the Housing Successor's
progress in meeting these obligations, and the Housing Successor's plans to meet
unmet obligations.
There is no outstanding obligation that had been transferred to the Housing Successor
Agency on February 1, 2012.
9.) Housing Successor must determine the % of housing for seniors and persons of all ages
within the previous 10 -years. Senior housing units may not exceed 50% of the total
units restricted.
Housing Projects Completed Within the Last 10 -years (2009-2019)
PROJECT
TYPE
# OF UNITS
Pepperwood
Family
228
Villaggio on Rt. 66
Family
131
Villa Pacifica II
Senior
60
Total
419
[INTENTIONALLY LEFT BLANK]
31 Page
Page 52
HOUSING SUCCESSOR ANNUAL REPORT -2018/19
Previous Affordable Housing Accomplishments Prior to 2009
PROJECT TYPE # OF UNITS
Las Casitas
Family
14
Rancho Verde
Family
104
Rancho Verde East
Family
40
Monterey Village
Family
110
San Sevaine Villas
Family
225
Sycamore Springs
Family
96
Sunset Heights
Family
116
Villa Pacifica
Senior
158
Heritage Pointe
Senior
48
Olen Jones
Senior
96
Total 1,007
10.) The amount of excess surplus, the amount of time the Housing Successor has
had excess surplus, and the Housing Successor's plan for eliminating the excess
surplus.
At the start of this reporting Fiscal Year the Housing Successor Agency opened with an
available balance of $1,188,191.00. The Housing Successor has ended this reporting
Fiscal Year with no excess surplus.
41 Page
Page 53
HOUSING SUCCESSOR ANNUAL REPORT -2018/19
COMPUTATION OF LOW AND MODERATE INCOME HOUSING FUND
EXCESS/SURPLUS
RANCHO CUCAMONGA HOUSING SUCCESSOR AGENCY
COMPUTATION OF LOW AND MODERATE
INCOME HOUSING FUND
EXCESSISURPLUS
Opening Fund Balance
Less Unavailable Amounts:
Land held for resale
Loans receivable
Residual receipt
Contractual obligations
Low and Moderate
Housing Funds
All Project Area
July 1, 2018
$ (4,C0(J,000)
(123,306,894)
Available Housing Successor Funds
Limitation (greater of $1,OOC,000 or four years deposits)
Aggregate amount deposited for last four years:
2018-2019
NIA
2017-2018
1,426,757
2016-2017
1,408,859
2015-2016
4,936,777
2014-2015
541.719
Tota 1
8,314,112
Base Limitation $
1,000,000
Greater amount
Computed Excess/Surplus
Low and Moderate
Housing Funds
All Project Area
July 1, 2019
$ 135,900,697 $ 139,933,044
(132,863,494)
(339,437)
(5,392,360)
(134,712,506) (138,595,29'1)
1,188,191 1,337,753
$ 8:3'14,'112
None
4,408,372
1,426,757
1,408,859
4,936,777
N!A
12,180,765
$ 1,000,000
$ '12,'180.765
None
51 Page
Page 54
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Tamara Layne, Finance Director
SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT
OF $1,163,484.61 AND WEEKLY CHECK REGISTERS (EXCLUDING
CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY) IN THE
AMOUNT OF $2,915,805.34 DATED NOVEMBER 26, 2019 THROUGH
DECEMBER 09, 2019 AND ELECTRONIC DEBIT REGISTER FOR THE
MONTH OF OCTOBER IN THE AMOUNT OF $3,020,613.64.
RECOMMENDATION:
Staff recommends City Council approve payment of demands as presented.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
Adequate budgeted funds are available for the payment of demands per the attached listing.
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 Check Register
Attachment 1 Electronic Check Register
Page 55
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
11/26/2019 through 12/9/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00009866
11/26/2019
AGENCY FOR THE PERFORMING ARTS INC
2,900.00
0.00
2,900.00
AP
00009867
11/26/2019
RE ASTORIA 2 LLC
83,681.40
0.00
83,681.40
AP
00009868
11/26/2019
SAN BERNARDINO COUNTY
8.00
0.00
8.00
AP
00009869
12/04/2019
AGENCY FOR THE PERFORMING ARTS INC
2,000.00
0.00
2,000.00
AP
00009870
12/04/2019
ALL CITY MANAGEMENT SERVICES INC
20,008.04
0.00
20,008.04
AP
00009871
12/04/2019
CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA
21,580.67
0.00
21,580.67
AP
00009872
12/04/2019
HD PRODUCTIONS INC
18,750.00
0.00
18,750.00
AP
00009873
12/04/2019
RCCEA
1,793.00
0.00
1,793.00
AP
00009874
12/04/2019
RCPFA
11,562.46
0.00
11,562.46
AP
00009875
12/05/2019
ABC LOCKSMITHS
504.08
0.00
504.08
AP
00009876
12/05/2019
AIRGAS USA LLC
216.52
0.00
216.52
AP
00009877
12/05/2019
BEST BEST & KRIEGER LLP
67.50
0.00
67.50
AP
00009893
12/05/2019
BRODART BOOKS
30,549.98
0.00
30,549.98
AP
00009894
12/05/2019
CARQUEST AUTO PARTS
147.49
0.00
147.49
AP
00009895
12/05/2019
CITRUS MOTORS ONTARIO INC
99.95
0.00
99.95
AP
00009896
12/05/2019
DUMBELL MAN FITNESS EQUIPMENT, THE
125.00
0.00
125.00
AP
00009897
12/05/2019
DUNN EDWARDS CORPORATION
16.11
0.00
16.11
AP
00009898
12/05/2019
EMCOR SERVICES
28,524.88
0.00
28,524.88
AP
00009899
12/05/2019
GENERATOR SERVICES CO
0.00
449.94
449.94
AP
00009900
12/05/2019
GRANICUS INC
3,405.28
0.00
3,405.28
AP
00009901
12/05/2019
KME FIRE APPARATUS
0.00
70.60
70.60
AP
00009902
12/05/2019
OFFICE DEPOT
2,100.40
0.00
2,100.40
AP
00009903
12/05/2019
PSA PRINT GROUP
49.57
0.00
49.57
AP
00009904
12/05/2019
SIEMENS MOBILITY INC
216.20
0.00
216.20
AP
00009905
12/05/2019
STABILIZER SOLUTIONS INC
1,396.00
0.00
1,396.00
AP
00009906
12/05/2019
SUNRISE FORD
324.88
0.00
324.88
AP
00009907
12/05/2019
THOMPSON PLUMBING SUPPLY INC
680.92
0.00
680.92
AP
00405878
11/26/2019
ABSOLUTE SECURITY INTERNATIONAL INC
20,609.18
0.00
20,609.18
AP
00405879
11/26/2019
ACTION AWARDS INC
1,334.88
0.00
1,334.88
AP
00405880
11/26/2019
ADVANCED CHEMICAL TRANSPORT
877.00
0.00
877.00
AP
00405881
11/26/2019
ALL WELDING
1,899.00
0.00
1,899.00
AP
00405882
11/26/2019
ALPHAGRAPHICS
24.24
0.00
24.24
AP
00405883
11/26/2019
AMERICAN TRAINING RESOURCES INC
1,071.73
0.00
1,071.73
AP
00405884
11/26/2019
AMERICAN TRUCK BODIES & REPAIR INC.
491.34
0.00
491.34
AP
00405885
11/26/2019
AQUABIO ENVIRONMENTAL TECHNOLOGIES INC.
3,245.00
0.00
3,245.00
AP
00405886
11/26/2019
AROCHO, ALMA
1,330.20
0.00
1,330.20
AP
00405887
11/26/2019
ASSI SECURITY
1,322.66
0.00
1,322.66
AP
00405888
11/26/2019
AUFBAU CORPORATION
27,392.00
0.00
27,392.00
AP
00405889
11/26/2019
AUFBAU CORPORATION
2,420.00
0.00
2,420.00
AP
00405890
11/26/2019
AUFBAU CORPORATION
19,795.00
0.00
19,795.00
AP
00405891
11/26/2019
AVID IDENTIFICATION SYSTEMS
313.50
0.00
313.50
AP
00405892
11/26/2019
BANKS, REYNA
278.72
0.00
278.72
AP
00405893
11/26/2019
BARRETO, RAQUEL M.
80.94
0.00
80.94
AP
00405894
11/26/2019
BASELINE ANIMAL HOSPITAL
50.00
0.00
50.00
AP
00405895
11/26/2019
BAST, KAROLYN
358.20
0.00
358.20
AP
00405896
11/26/2019
BERN MARIE'S PROMOTIONAL PRODUCTS
1,042.15
0.00
1,042.15
AP
00405897
11/26/2019
BIRD, NICHOLAS
420.00
0.00
420.00
User: VLOPEZ - VERONICA LOPEZ Page: 1
Current Date: 12/10/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:39:32
Page 56
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
11/26/2019 through 12/9/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00405898
11/26/2019
BOUND TREE MEDICAL LLC
0.00
1,015.96
1,015.96
AP
00405899
11/26/2019
BUREAU VERITAS NORTH AMERICA INC
1,572.00
0.00
1,572.00
AP
00405903
11/26/2019
C V W D
80,716.37
1,095.88 81,812.25 ***
AP
00405904
11/26/2019
C.P. GENERATOR INC.
58.19
0.00
58.19
AP
00405905
11/26/2019
CABBIL-HEWITT, AMANDIA
500.00
0.00
500.00
AP
00405906
11/26/2019
CAMERON WELDING SUPPLIES
105.56
0.00
105.56
AP
00405907
11/26/2019
CAMERON -DANIEL PC
91.50
0.00
91.50
AP
00405908
11/26/2019
CCS ORANGE COUNTY JANITORIAL INC
0.00
1,603.90
1,603.90
AP
00405909
11/26/2019
CENGAGE LEARNING/GALE
2,891.37
0.00
2,891.37
AP
00405910
11/26/2019
CINTAS CORPORATION #150
2,043.40
213.99
2,257.39 ***
AP
00405911
11/26/2019
CLARK, KAREN
684.00
0.00
684.00
AP
00405912
11/26/2019
CLF WAREHOUSE
0.00
51.91
51.91
AP
00405913
11/26/2019
CONSOLIDATED ELECTRICAL DISTR INC
2,169.74
133.11
2,302.85 ***
AP
00405914
11/26/2019
COSTUME SPECIALISTS
440.00
0.00
440.00
AP
00405915
11/26/2019
D & D SERVICES INC.
451.50
0.00
451.50
AP
00405916
11/26/2019
D & K CONCRETE COMPANY
1,447.63
0.00
1,447.63
AP
00405917
11/26/2019
DEPARTMENT OF JUSTICE
2,021.00
0.00
2,021.00
AP
00405918
11/26/2019
DIRECTV
81.54
0.00
81.54
AP
00405919
11/26/2019
DR HORTON WESTERN PACIFIC HOUSING INC
10.62
0.00
10.62
AP
00405920
11/26/2019
DUNN, ANNE MARIE
489.00
0.00
489.00
AP
00405921
11/26/2019
EASTERLING, RAY
252.00
0.00
252.00
AP
00405922
11/26/2019
EMERGENCY MEDICAL SERVICES AUTHORITY
0.00
225.00
225.00
AP
00405923
11/26/2019
ESMOND, GARY
2,500.00
0.00
2,500.00
AP
00405924
11/26/2019
EXECUTIVE AUTO DETAIL
0.00
540.00
540.00
AP
00405925
11/26/2019
EXPRESS BRAKE SUPPLY
476.35
0.00
476.35
AP
00405926
11/26/2019
FLEETPRIDE
0.00
736.92
736.92
AP
00405927
11/26/2019
FORD OF UPLAND INC
907.24
0.00
907.24
AP
00405928
11/26/2019
FRAZIER, SUSAN
250.00
0.00
250.00
AP
00405929
11/26/2019
GARCIA, JUSTINE
130.70
0.00
130.70
AP
00405930
11/26/2019
GEORGE HILLS COMPANY
124.50
0.00
124.50
AP
00405931
11/26/2019
GETTLER, CATHERINE
100.00
0.00
100.00
AP
00405932
11/26/2019
GIORDANO, MARIANNA
75.60
0.00
75.60
AP
00405933
11/26/2019
GM BUSINESS INTERIORS
81.23
0.00
81.23
AP
00405934
11/26/2019
GONSALVES AND SON, JOE A
3,045.00
0.00
3,045.00
AP
00405935
11/26/2019
GRAINGER
3,201.29
360.94
3,562.23 ***
AP
00405936
11/26/2019
GRAM X-RAY INC
165.00
0.00
165.00
AP
00405937
11/26/2019
GRIFFITHS, VICTORIA MICHELLE
270.73
0.00
270.73
AP
00405938
11/26/2019
HAMILTON, MONIQUE
1,710.00
0.00
1,710.00
AP
00405939
11/26/2019
HAMPTON YOGA
1,066.80
0.00
1,066.80
AP
00405940
11/26/2019
HANGTIME SPORTS
264.00
0.00
264.00
AP
00405941
11/26/2019
HARTON, TERRI
45.00
0.00
45.00
AP
00405942
11/26/2019
HAULAWAY STORAGE CONTAINERS INC.
119.84
0.00
119.84
AP
00405943
11/26/2019
HERITAGE EDUCATION GROUP
199.00
0.00
199.00
AP
00405944
11/26/2019
HI -LINE ELECTRIC COMPANY
1,015.78
0.00
1,015.78
AP
00405945
11/26/2019
HILLS PET NUTRITION SALES INC
666.11
0.00
666.11
AP
00405946
11/26/2019
HOSE HEAVEN
127.49
0.00
127.49
AP
00405947
11/26/2019
HOYT LUMBER CO., SM
0.00
126.49
126.49
User: VLOPEZ - VERONICA LOPEZ Page: 2
Current Date:
12/10/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register
Portrait Layout
Time:
07:39:32
Page 57
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
11/26/2019 through 12/9/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00405948
11/26/2019
HUBBERT, JAMES LIDELL
120.00
0.00
120.00
AP
00405949
11/26/2019
HUMANE SOCIETY OF SAN BERNARDINO VALLEY INC.
50.00
0.00
50.00
AP
00405950
11/26/2019
IDEXX DISTRIBUTION INC
4,189.04
0.00
4,189.04
AP
00405951
11/26/2019
INLAND DESERT SECURITY & COMMUNICATIONS INC
50.00
0.00
50.00
AP
00405952
11/26/2019
INLAND PACIFIC BALLET
30,000.00
0.00
30,000.00
AP
00405953
11/26/2019
INTERNATIONAL LINE BUILDERS INC
76,608.62
0.00
76,608.62
AP
00405954
11/26/2019
INTERSTATE BATTERIES
307.65
0.00
307.65
AP
00405955
11/26/2019
INTERVET INC
2,567.25
0.00
2,567.25
AP
00405956
11/26/2019
INTERWEST CONSULTING GROUP INC
1,482.50
2,361.51
3,844.01 ***
AP
00405957
11/26/2019
INYO NETWORKS
6,594.04
0.00
6,594.04
AP
00405958
11/26/2019
ITERIS INC
105,906.50
0.00
105,906.50
AP
00405959
11/26/2019
ITRON INC
5,981.84
0.00
5,981.84
AP
00405960
11/26/2019
KIDS IMAGINE ENTERTAINMENT
500.00
0.00
500.00
AP
00405961
11/26/2019
KING, JESSICA
26.27
0.00
26.27
AP
00405962
11/26/2019
KIZH NATION RESOURCES MANAGEMENT
0.00
4,102.50
4,102.50
AP
00405963
11/26/2019
LATREACE, RAINEY
258.00
0.00
258.00
AP
00405964
11/26/2019
LAURIE, GIANFRANCO
35.97
0.00
35.97
AP
00405965
11/26/2019
LEAL, MICHAEL
0.00
270.00
270.00
AP
00405966
11/26/2019
LEIGHTON CONSULTING INC
0.00
20,453.95
20,453.95
AP
00405967
11/26/2019
LITTLE BEAR PRODUCTIONS
7,075.00
0.00
7,075.00
AP
00405968
11/26/2019
LITTLE, MARC
360.00
0.00
360.00
AP
00405969
11/26/2019
LOPEZ, CHRISTIE
45.00
0.00
45.00
AP
00405970
11/26/2019
LU'S LIGHTHOUSE INC
3.45
0.00
3.45
AP
00405971
11/26/2019
MACAYA, DENNIS
474.00
0.00
474.00
AP
00405972
11/26/2019
MARK CHRISTOPHER INC
0.00
47.45
47.45
AP
00405973
11/26/2019
MARTIN, LUZ
250.00
0.00
250.00
AP
00405974
11/26/2019
MC AVOY & MARKHAM
104,302.00
0.00
104,302.00
AP
00405975
11/26/2019
MC TRUCKING
1,936.46
0.00
1,936.46
AP
00405976
11/26/2019
MCMURRAY STERN INC
0.00
950.00
950.00
AP
00405977
11/26/2019
MEDIWASTE DISPOSAL
65.00
0.00
65.00
AP
00405978
11/26/2019
MIDWEST TAPE
1,050.98
0.00
1,050.98
AP
00405979
11/26/2019
MIJAC ALARM COMPANY
0.00
384.00
384.00
AP
00405980
11/26/2019
MOORE, PHYLLIS
66.00
0.00
66.00
AP
00405981
11/26/2019
MOST DEPENDABLE FOUNTAINS INC
55.10
0.00
55.10
AP
00405982
11/26/2019
MOUNTAIN VIEW POOL REMODELING
650.00
0.00
650.00
AP
00405983
11/26/2019
MOUNTAIN VIEW SMALL ENG REPAIR
35.00
0.00
35.00
AP
00405984
11/26/2019
MUSICLAND
70.00
0.00
70.00
AP
00405985
11/26/2019
MYERS TIRE SUPPLY COMPANY
59.55
0.00
59.55
AP
00405986
11/26/2019
NAPA AUTO PARTS
0.00
280.71
280.71
AP
00405987
11/26/2019
NATIONAL DATA & SURVEYING SERVICES
610.00
0.00
610.00
AP
00405988
11/26/2019
NBS
1,500.00
0.00
1,500.00
AP
00405989
11/26/2019
NEOPOST USA INC
86.20
0.00
86.20
AP
00405990
11/26/2019
NEWCO DISTRIBUTORS INC
869.54
0.00
869.54
AP
00405991
11/26/2019
OC MOM MEDIA
350.00
0.00
350.00
AP
00405992
11/26/2019
ONESOURCE DISTRIBUTORS INC.
551.41
0.00
551.41
AP
00405993
11/26/2019
ONTARIO SPAY AND NEUTER INC
400.00
0.00
400.00
AP
00405994
11/26/2019
OPARC
396.00
0.00
396.00
User: VLOPEZ - VERONICA LOPEZ Page: 3
Current Date: 12/10/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:39:32
Page 58
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
11/26/2019 through 12/9/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00405995
11/26/2019
ORKIN PEST CONTROL
956.20
898.10
1,854.30 ***
AP
00405996
11/26/2019
ORONA, PATRICIA
595.00
0.00
595.00
AP
00405997
11/26/2019
OTT, LAURA
882.00
0.00
882.00
AP
00405998
11/26/2019
OTT, SHARON
414.00
0.00
414.00
AP
00405999
11/26/2019
PACIFIC BUILDERS & ROOFING INC
115,483.50
0.00
115,483.50
AP
00406000
11/26/2019
PAIGE MEDIA LLC
2,000.00
0.00
2,000.00
AP
00406001
11/26/2019
PAPAZOGLU, NORAY
1,065.60
0.00
1,065.60
AP
00406002
11/26/2019
PARS
3,500.00
0.00
3,500.00
AP
00406003
11/26/2019
PASMA
75.00
0.00
75.00
AP
00406004
11/26/2019
PAZ, LORENA
19.95
0.00
19.95
AP
00406005
11/26/2019
PHOENIX, CHARLES
6,800.00
0.00
6,800.00
AP
00406006
11/26/2019
POWER & TELEPHONE SUPPLY COMPANY
12,972.41
0.00
12,972.41
AP
00406007
11/26/2019
R H F INC
510.00
0.00
510.00
AP
00406008
11/26/2019
RANCHO CUCAMONGA CHAMBER OF COMMERCE
3,333.34
0.00
3,333.34
AP
00406009
11/26/2019
RANCHO CUCAMONGA FIREFIGHTERS ASSOCIATION
0.00
51.00
51.00
AP
00406010
11/26/2019
RANCHO SMOG CENTER
225.00
0.00
225.00
AP
00406011
11/26/2019
RBM LOCK AND KEY SERVICE
76.23
0.00
76.23
AP
00406012
11/26/2019
RENOVATION EQUITY GROUP LLC
157.50
0.00
157.50
AP
00406013
11/26/2019
REYNAGA, FRANCISCO
209.00
0.00
209.00
AP
00406014
11/26/2019
RICHARD WIGHTMAN CONSTRUCTION INC
4,250.00
0.00
4,250.00
AP
00406015
11/26/2019
RICHARD WIGHTMAN CONSTRUCTION INC
4,250.00
0.00
4,250.00
AP
00406016
11/26/2019
RICHARDS WATSON AND GERSHON
6,614.47
0.00
6,614.47
AP
00406017
11/26/2019
RIGLEMAN, ENCARNACION ONTIVEROS
160.00
0.00
160.00
AP
00406018
11/26/2019
ROBLES, BRIDGETTE
120.00
0.00
120.00
AP
00406019
11/26/2019
S C C E ELECTRICAL SERVICES
7,500.00
0.00
7,500.00
AP
00406020
11/26/2019
SALAZAR, SANDRA
52.66
0.00
52.66
AP
00406021
11/26/2019
SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT
3,000.00
0.00
3,000.00
AP
00406022
11/26/2019
SERVICE CHAMPIONS HEATING AND AIR CONDITIONING 107.53
0.00
107.53
AP
00406023
11/26/2019
SEVOLD, AMANDA
240.00
0.00
240.00
AP
00406024
11/26/2019
SILVER & WRIGHT LLP
0.00
516.00
516.00
AP
00406025
11/26/2019
SMG/ ONTARIO CONVENTION CENTER
1,301.40
0.00
1,301.40
AP
00406026
11/26/2019
SMITS, TERI
32.00
0.00
32.00
AP
00406034
11/26/2019
SOUTHERN CALIFORNIA EDISON
10,732.22
2,173.86
12,906.08 ***
AP
00406035
11/26/2019
SOUTHERN CALIFORNIA EDISON
108.75
0.00
108.75
AP
00406036
11/26/2019
SOUTHERN CALIFORNIA EDISON
1,949.19
0.00
1,949.19
AP
00406037
11/26/2019
STEPPING THRU ACCESSIBILITY
7,264.25
0.00
7,264.25
AP
00406038
11/26/2019
STERLING COFFEE SERVICE
0.00
65.00
65.00
AP
00406039
11/26/2019
STOR'EM SELF STORAGE
575.00
0.00
575.00
AP
00406040
11/26/2019
STOTZ EQUIPMENT
1,799.92
0.00
1,799.92
AP
00406041
11/26/2019
THOMAS, JEFERY
3,364.68
0.00
3,364.68
AP
00406042
11/26/2019
TIREHUB LLC
795.59
0.00
795.59
AP
00406043
11/26/2019
TOKYO JOE'S
2,025.07
0.00
2,025.07
AP
00406044
11/26/2019
TOXGUARD FLUID TECHNOLOGIES INC
264.29
0.00
264.29
AP
00406045
11/26/2019
TRACEY, VAL
171.60
0.00
171.60
AP
00406046
11/26/2019
TYUS, IDA
513.00
0.00
513.00
AP
00406047
11/26/2019
U.S. BANK PARS ACCT #6746022500
23,009.56
0.00
23,009.56
AP
00406048
11/26/2019
U.S. BANK PARS ACCT #6746022500
1,296.77
0.00
1,296.77
User: VLOPEZ - VERONICA LOPEZ Page: 4
Current Date: 12/10/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:39:32
Page 59
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
11/26/2019 through 12/9/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00406049
11/26/2019
UPS
0.00
333.69
333.69
AP
00406050
11/26/2019
VALLEY POWER SYSTEMS INC
0.00
1,704.75
1,704.75
AP
00406051
11/26/2019
VENEKLASEN ASSOCIATES INC
0.00
3,000.00
3,000.00
AP
00406052
11/26/2019
VERIZON BUSINESS SERVICES
85.42
0.00
85.42
AP
00406053
11/26/2019
VIGILANT SOLUTIONS
167,000.00
0.00
167,000.00
AP
00406054
11/26/2019
VISION COMMUNICATIONS CO
360.00
0.00
360.00
AP
00406055
11/26/2019
VITUG, GIL
59.59
0.00
59.59
AP
00406056
11/26/2019
WESTERN UNIVERSITY OF VET MEDICINE
845.00
0.00
845.00
AP
00406057
11/26/2019
WESTLAND GROUP INC
33,565.00
0.00
33,565.00
AP
00406058
11/26/2019
XEROX FINANCIAL SERVICES
298.38
0.00
298.38
AP
00406059
11/26/2019
ZOETIS US LLC
499.27
0.00
499.27
AP
00406060
11/26/2019
ZONES CORPORATE SOLUTIONS
25,919.64
0.00
25,919.64
AP
00406061
12/04/2019
ABLE BUILDING MAINTENANCE
3,657.00
860.00
4,517.00 ***
AP
00406062
12/04/2019
AFLAC GROUP INSURANCE
24.58
0.00
24.58
AP
00406063
12/04/2019
AGRI-TURF DISTRIBUTING LLC
459.63
0.00
459.63
AP
00406064
12/04/2019
ALL AMERICAN ASPHALT
467,751.97
0.00
467,751.97
AP
00406065
12/04/2019
ALLEN, DEBORAH
282.89
0.00
282.89
AP
00406066
12/04/2019
ALPHAGRAPHICS
467.45
0.00
467.45
AP
00406067
12/04/2019
AMERICAN ASPHALT SOUTH INC
22,060.07
0.00
22,060.07
AP
00406068
12/04/2019
AUFBAU CORPORATION
19,700.00
0.00
19,700.00
AP
00406069
12/04/2019
AUTO AND RV SPECIALISTS INC.
218.86
0.00
218.86
AP
00406070
12/04/2019
AYANTRA INC
4,224.00
0.00
4,224.00
AP
00406071
12/04/2019
BECERRA, ANTONIO
1,004.40
0.00
1,004.40
AP
00406072
12/04/2019
BERNELL HYDRAULICS INC
25.03
0.00
25.03
AP
00406073
12/04/2019
BRIGHTVIEW LANDSCAPE SERVICES INC
35,902.97
0.00
35,902.97
AP
00406074
12/04/2019
C V W D
1,060.93
0.00
1,060.93
AP
00406080
12/04/2019
C V W D
83,422.78
331.24
83,754.02 ***
AP
00406081
12/04/2019
CALIFA GROUP
13,585.08
0.00
13,585.08
AP
00406082
12/04/2019
CALIFORNIA, STATE OF
314.11
0.00
314.11
AP
00406083
12/04/2019
CALIFORNIA, STATE OF
8.44
0.00
8.44
AP
00406084
12/04/2019
CALIFORNIA, STATE OF
185.93
0.00
185.93
AP
00406085
12/04/2019
CALIFORNIA, STATE OF
7.22
0.00
7.22
AP
00406086
12/04/2019
CASTILLO, JESSIE
250.00
0.00
250.00
AP
00406087
12/04/2019
CCS ORANGE COUNTY JANITORIAL INC
64,263.08
0.00
64,263.08
AP
00406088
12/04/2019
CHANG, JOHN
4,000.00
0.00
4,000.00
AP
00406089
12/04/2019
CHANG, JUDY
1,200.00
0.00
1,200.00
AP
00406090
12/04/2019
CHARTER COMMUNICATIONS
8,039.76
6,365.18
14,404.94 ***
AP
00406091
12/04/2019
CINTAS CORPORATION #150
2,441.86
120.09
2,561.95 ***
AP
00406092
12/04/2019
CITIZENS BUSINESS BANK
24,618.53
0.00
24,618.53
AP
00406093
12/04/2019
CLASSICS ALIVE FOUNDATION
4,500.00
0.00
4,500.00
AP
00406094
12/04/2019
CMRTA
100.00
0.00
100.00
AP
00406095
12/04/2019
COMMERCIAL TRANSPORTATION SERVICES INC.
585.00
0.00
585.00
AP
00406096
12/04/2019
CONSOLIDATED ELECTRICAL DISTR INC
963.69
0.00
963.69
AP
00406097
12/04/2019
D & K CONCRETE COMPANY
1,281.69
0.00
1,281.69
AP
00406098
12/04/2019
D M CONTRACTING INC
102,809.84
0.00
102,809.84
AP
00406099
12/04/2019
D M CONTRACTING INC
72,742.45
0.00
72,742.45
AP
00406100
12/04/2019
DAISY IT
303.19
0.00
303.19
User: VLOPEZ - VERONICA LOPEZ Page: 5
Current Date: 12/10/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:39:32
Page 60
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
11/26/2019 through 12/9/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00406101
12/04/2019
EMPLOYMENT DEVELOPMENT DEPT
12,731.00
0.00
12,731.00
AP
00406102
12/04/2019
ERICKSON HALL CONSTRUCTION
0.00
80,328.75
80,328.75
AP
00406103
12/04/2019
EXPRESS BRAKE SUPPLY
576.49
0.00
576.49
AP
00406104
12/04/2019
FIRST AID 2000
447.33
0.00
447.33
AP
00406105
12/04/2019
FRONTIER COMM
2,087.03
265.24
2,352.27 ***
AP
00406106
12/04/2019
GAIL MATERIALS
2,124.10
0.00
2,124.10
AP
00406107
12/04/2019
GRAINGER
1,802.27
1,641.67
3,443.94 ***
AP
00406108
12/04/2019
GRAPHICS FACTORY PRINTING INC.
1,987.84
0.00
1,987.84
AP
00406109
12/04/2019
GRAYBAR ELECTRIC CO
1,425.81
0.00
1,425.81
AP
00406110
12/04/2019
GRIFFITHS, VICTORIA MICHELLE
200.00
0.00
200.00
AP
00406111
12/04/2019
HAULAWAY STORAGE CONTAINERS INC.
92.40
0.00
92.40
AP
00406112
12/04/2019
HEARTSAVERS LLC
308.00
0.00
308.00
AP
00406113
12/04/2019
HI WAY SAFETY INC
6,158.09
0.00
6,158.09
AP
00406114
12/04/2019
INLAND OVERHEAD DOOR COMPANY
1,332.00
0.00
1,332.00
AP
00406115
12/04/2019
INLAND PACIFIC BALLET
30,000.00
0.00
30,000.00
AP
00406116
12/04/2019
INLAND VALLEY RV SERVICE & SUPPLIES
1,921.04
0.00
1,921.04
AP
00406117
12/04/2019
INTERSTATE BATTERIES
637.29
0.00
637.29
AP
00406118
12/04/2019
JOHNNY ALLEN TENNIS ACADEMY
1,910.40
0.00
1,910.40
AP
00406119
12/04/2019
K -K WOODWORKING
64.59
0.00
64.59
AP
00406120
12/04/2019
KAISER FOUNDATION HEALTH PLAN INC
224,155.03
0.00
224,155.03
AP
00406121
12/04/2019
KEITH, JORRY
330.00
0.00
330.00
AP
00406122
12/04/2019
KELLEY, KENNETH
0.00
835.00
835.00
AP
00406123
12/04/2019
KINDRED CORPORATION
28,316.05
0.00
28,316.05
AP
00406124
12/04/2019
LEVERAGE INFORMATION SYSTEMS INC
1,250.93
0.00
1,250.93
AP
00406125
12/04/2019
LIBERTY PLUGINS INC
1,116.00
108.00
1,224.00 ***
AP
00406126
12/04/2019
LOBSTER MUSIC INC
11,600.00
0.00
11,600.00
AP
00406127
12/04/2019
LOZANO SMITH LLP
20,743.05
0.00
20,743.05
AP
00406128
12/04/2019
MANCELL, ROBYN
500.00
0.00
500.00
AP
00406129
12/04/2019
MARIPOSA LANDSCAPES INC
56,464.66
6,725.90
63,190.56 ***
AP
00406130
12/04/2019
MICHAEL PICK INTERNATIONAL INC
2,500.00
0.00
2,500.00
AP
00406131
12/04/2019
MIDWEST TAPE
904.57
0.00
904.57
AP
00406132
12/04/2019
NBS
0.00
2,790.00
2,790.00
AP
00406133
12/04/2019
NOREEN, ERIC
0.00
70.00
70.00
AP
00406134
12/04/2019
NV51NC
35,487.08
0.00
35,487.08
AP
00406135
12/04/2019
OCCUPATIONAL HEALTH CTRS OF CA
6,026.51
96.00
6,122.51 ***
AP
00406136
12/04/2019
ORKIN PEST CONTROL
185.00
0.00
185.00
AP
00406137
12/04/2019
PACIFIC WESTERN BANK
3,234.63
7,547.46
10,782.09 ***
AP
00406138
12/04/2019
PARKHOUSE TIRE INC
719.46
0.00
719.46
AP
00406139
12/04/2019
PRE -PAID LEGAL SERVICES INC
60.17
0.00
60.17
AP
00406140
12/04/2019
PUNT CONSULTING GROUP
2,905.00
0.00
2,905.00
AP
00406141
12/04/2019
R C EMPLOYEE ACTIVITIES COMMITTEE
17,000.00
0.00
17,000.00
AP
00406142
12/04/2019
RADIUS GLOBAL SOLUTIONS
558.44
0.00
558.44
AP
00406143
12/04/2019
RC CONSTRUCTION SERVICES INC
61,457.88
143,401.74
204,859.62 ***
AP
00406144
12/04/2019
REFRIGERATION SUPPLIES DISTRIBUTOR
0.00
736.10
736.10
AP
00406145
12/04/2019
RICHARDS WATSON AND GERSHON
17,217.24
0.00
17,217.24
AP
00406146
12/04/2019
SBPEA
2,598.21
0.00
2,598.21
AP
00406147
12/04/2019
SC FUELS
53,661.60
0.00
53,661.60
User: VLOPEZ - VERONICA LOPEZ Page: 6
Current Date: 12/10/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register
Portrait Layout
Time: 07:39:32
Page 61
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
11/26/2019 through 12/9/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00406148
12/04/2019
SHERIFFS COURT SERVICES
100.00
0.00
100.00
AP
00406149
12/04/2019
SHERWIN WILLIAMS CO, THE
183.71
0.00
183.71
AP
00406150
12/04/2019
SILVER & WRIGHT LLP
25,998.06
0.00
25,998.06
AP
00406151
12/04/2019
SIMPLYWELL
20.00
0.00
20.00
AP
00406153
12/04/2019
SOCIAL VOCATIONAL SERVICES
8,064.00
0.00
8,064.00
AP
00406157
12/04/2019
SOUTHERN CALIFORNIA EDISON
17,923.78 517.78
18,441.56 ***
AP
00406158
12/04/2019
SOUTHERN CALIFORNIA EDISON
31.27
0.00
31.27
AP
00406159
12/04/2019
SOUTHERN CALIFORNIA EDISON
255.22
0.00
255.22
AP
00406160
12/04/2019
SWEET DOUGH CAFE
336.00
0.00
336.00
AP
00406161
12/04/2019
UNITED PACIFIC SERVICES INC
20,717.00
0.00
20,717.00
AP
00406162
12/04/2019
UNITED WAY
60.00
0.00
60.00
AP
00406163
12/04/2019
UPBEAT PARADE PRODUCTIONS
12,000.00
0.00
12,000.00
AP
00406164
12/04/2019
UPS
19.05
0.00
19.05
AP
00406165
12/04/2019
UTILIQUEST
806.85
0.00
806.85
AP
00406166
12/04/2019
VAN DAELE DEVELOPMENT CORPORATION
13,118.82
0.00
13,118.82
AP
00406167
12/04/2019
VAN SCOYOC ASSOCIATES INC
4,000.00
0.00
4,000.00
AP
00406168
12/04/2019
VERA, CARA
15.00
0.00
15.00
AP
00406169
12/04/2019
VERIZON WIRELESS - LA
421.11
0.00
421.11
AP
00406170
12/04/2019
VICTOR MEDICAL COMPANY
3,112.00
0.00
3,112.00
AP
00406171
12/04/2019
VISION COMMUNICATIONS CO
360.58
0.00
360.58
AP
00406172
12/04/2019
VULCAN MATERIALS COMPANY
3,471.87
0.00
3,471.87
AP
00406173
12/04/2019
WAXIE SANITARY SUPPLY
2,584.65
0.00
2,584.65
AP
00406174
12/04/2019
WELLS, JUDITH
121.80
0.00
121.80
AP
00406175
12/04/2019
WHITE HOUSE PHOTO INC
350.00
0.00
350.00
AP
00406176
12/04/2019
WILSON & BELL AUTO SERVICE
90.00
0.00
90.00
AP
00406177
12/04/2019
ZEP SALES AND SERVICE
1,410.45
0.00
1,410.45
Total City:
$2,915,805.34
Total Fire:
$296,957.31
Grand Total:$3,212,76T.765
Note:
*** Check Number includes both City and Fire District expenditures
User: VLOPEZ - VERONICA LOPEZ Page: 7 Current Date: 12/10/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:39:32
Page 62
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Electronic Debit Register
October 1, 2019 to October 31, 2019
DATE
DESCRIPTION
CITY
FIRE
AMOUNT
10/1
U.S. BANK - Purchasing Card Payment
35,267.75
11,077.89
46,345.64
10/1
U.S. BANK - Corporate Card Payment
61,543.70
17,101.17
78,644.87
10/1
U.S. BANK - Costco Card Payment
1,116.15
1,931.60
3,047.75
10/1
WIRE PAYMENT - RCMU CAISO
33,724.18
-
33,724.18
10/1
Workers Comp - City Account Transfer
31,768.74
31,768.74
10/2
Bank Fee
61.95
61.95
10/2
Workers Comp- City Account Transfer
1,150.93
1,150.93
10/4
Workers Comp - City Account Transfer
12.00
12.00
10/7
Workers Comp - City Account Transfer
2,056.68
2,056.68
10/8
WIRE PAYMENT - RCMU CAISO
2,180.95
2,180.95
10/8
Workers Comp - City Account Transfer
8,297.73
-
8,297.73
10/9
CALPERS - Fire - Retirement Account Deposit
-
2,604.77
2,604.77
10/9
CALPERS - Fire - Retirement Account Deposit
3,952.92
3,952.92
10/9
CALPERS - Fire - Retirement Account Deposit
4,475.04
4,475.04
10/9
CALPERS - Fire - Retirement Account Deposit
9,307.05
9,307.05
10/9
CALPERS - Fire - Retirement Account Deposit
11,988.18
11,988.18
10/9
CALPERS - Fire - Retirement Account Deposit
-
115,591.52
115,591.52
10/9
STATE DISBURSEMENT UNIT - Child Support Payments
1,961.75
-
1,961.75
10/9
STATE DISBURSEMENT UNIT - Child Support Payments
-
5,398.92
5,398.92
10/9
Workers Comp - City Account Transfer
1,331.90
-
1,331.90
10/10
CALPERS - City - Retirement Account Deposit
59,008.97
59,008.97
10/10
CALPERS - City - Retirement Account Deposit
118,928.51
-
118,928.51
10/10
CALPERS - Fire - Retirement Account Deposit
-
198.83
198.83
10/10
CALPERS - Fire - Retirement Account Deposit
-
1,270.01
1,270.01
10/10
Workers Comp - City Account Transfer
1,894.04
-
1,894.04
10/11
CALPERS - Fire - Retirement Account Deposit
-
2,100.00
2,100.00
10/11
Workers Comp - City Account Transfer
401.47
-
401.47
10/15
CALPERS - City - Retirement Account Deposit
5,347.87
5,347.87
10/15
WIRE PAYMENT - RCMU CAISO
89,029.78
89,029.78
10/15
WIRE PAYMENT - DEBT SERVICE PAYMENT
320,861.83
320,861.83
10/15
Workers Comp - City Account Transfer
7,190.42
7,190.42
10/16
WIRE PAYMENT - DEBT SERVICE PAYMENT
49,408.25
49,408.25
10/16
Workers Comp - City Account Transfer
4,989.27
4,989.27
10/17
Workers Comp - City Account Transfer
4,208.64
4,208.64
10/18
Workers Comp - City Account Transfer
4,905.45
4,905.45
10/21
WIRE PAYMENT - RCMU CAISO
4,476.12
4,476.12
10/21
Workers Comp - City Account Transfer
1,726.83
-
1,726.83
10/23
CALPERS - Fire - Retirement Account Deposit
-
135,855.51
135,855.51
10/23
CALPERS - Fire - Retirement Account Deposit
2,604.78
2,604.78
10/23
CALPERS - Fire - Retirement Account Deposit
3,952.92
3,952.92
10/23
CALPERS - Fire - Retirement Account Deposit
4,475.04
4,475.04
10/23
CALPERS - Fire - Retirement Account Deposit
9,103.83
9,103.83
10/23
CALPERS - Fire - Retirement Account Deposit
11,988.18
11,988.18
10/23
CALPERS - Fire - Retirement Account Deposit
-
113,958.08
113,958.08
10/23
STATE DISBURSEMENT UNIT - Child Support Payments
1,961.75
-
1,961.75
10/23
STATE DISBURSEMENT UNIT - Child Support Payments
-
5,020.76
5,020.76
10/23
Workers Comp - City Account Transfer
184.08
-
184.08
10/24
Workers Comp - City Account Transfer
110.19
110.19
10/25
CALPERS - City - Retirement Account Deposit
58,403.01
58,403.01
10/25
CALPERS - City - Retirement Account Deposit
118,548.48
118,548.48
10/25
Workers Comp - City Account Transfer
561.22
561.22
10/29
WIRE PAYMENT - RCMU CAISO
4,733.47
4,733.47
10/29
Workers Comp - City Account Transfer
79.31
79.31
10/30
WIRE PAYMENT - LAND PURCHASE
1,842,750.00
1,842,750.00
1
Page 63
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Electronic Debit Register
October 1, 2019 to October 31, 2019
DATE
DESCRIPTION
CITY
FIRE
AMOUNT
10/30
Workers Comp - City Account Transfer
5,545.68
-
5,545.68
10/31
U.S. BANK - Purchasing Card Payment
36,843.93
9,044.62
45,888.55
10/31
U.S. BANK - Corporate Card Payment
95,695.09
28,133.14
123,828.23
10/31
U.S. BANK - Costco Card Payment
1,320.51
1,098.55
2,419.06
10/31
Workers Comp - City Account Transfer
1,025.06
-
1,025.06
TOTAL CITY 3,020,613.64
TOTAL FIRE 592,162.49
GRAND TOTAL 3,612,776.13
Page 64
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Tamara Layne, Finance Director
SUBJECT: CONSIDERATION TO APPROVE WEEKLY CHECK REGISTERS FOR
CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY IN THE
AMOUNT OF $9,821.27 DATED NOVEMBER 26, 2019 THROUGH
DECEMBER 09, 2019.
RECOMMENDATION:
Staff recommends City Council approve payment of demands as presented.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
Adequate budgeted funds are available for the payment of demands per the attached listing.
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 So Ca Gas - Check Register
Page 65
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
So Calif Gas Company Only.
Agenda Check Register
11/26/2019 through 12/9/2019
Check No. Check Date Vendor Name Cu Fire Amount
AP 00406027 11/26/2019 SO CALIF GAS COMPANY 175.72 261.47 437.19 ***
AP 00406152 12/04/2019 SO CALIF GAS COMPANY 9,645.55 619.93 10,265.48 ***
Total City: $9,821.27
Total Fire: $881.40
Grand Total: ,
Note:
*** Check Number includes both City and Fire District expenditures
User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 12/10/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:46:01
Page 66
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: James C. Frost, City Treasurer
INITIATED BY: Lori E. Sassoon, Deputy City Manager/Administrative Services
Tamara L. Layne, Finance Director
Sandra G. Ramirez, Department Manager
SUBJECT: CONSIDERATION TO RECEIVE AND FILE CURRENT INVESTMENT
SCHEDULE AS OF NOVEMBER 30, 2019.
RECOMMENDATION:
Staff recommends that the City Council receive and file the attached current investment schedule for the
City of Rancho Cucamonga as of November 30, 2019.
BACKGROUND:
The attached investment schedule as of November 30, 2019 reflects cash and investments managed
by the Finance/Treasury Management Division and is in conformity with the requirements of California
Government Code Section 53601 and the City of Rancho Cucamonga's adopted Investment Policy as
approved by the City Council on February 20, 2019.
ANALYSIS:
The City Treasurer is required to submit a quarterly investment report to the City Council in accordance
with California Government Code Section 53646. The quarterly investment report is required to be
submitted within 30 days following the end of the quarter covered by the report. However, the City
Treasurer has elected to provide this report on a monthly basis.
FISCAL IMPACT:
None
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 - Portfolio Management - Portfolio Summary November 30, 2019
Page 67
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Page 79
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Tamara L. Layne, Finance Director
Noah Daniels, Finance Manager
Jason Welday, Engineering Services Director/City Engineer
SUBJECT: CONSIDERATION TO RECEIVE AND FILE AB 1600 DEVELOPMENT
IMPACT FEE ANNUAL REPORT FOR FISCAL YEAR ENDED JUNE 30, 2019
AND MAKE FINDINGS AS REQUIRED BY CALIFORNIA GOVERNMENT
CODE SECTION 66001.
RECOMMENDATION:
Staff recommends that the City Council receive and file the attached AB 1600 Development Impact Fee
Annual Report for Fiscal Year Ended June 30, 2019 and make findings as required by California
Government Code Section 66001.
BACKGROUND:
A development impact fee ("DIF") is a monetary exaction other than a tax or special assessment that is
charged by a local government agency to an applicant in connection with approval of a development
project for the purpose of defraying all or a portion of the cost of public facilities related to the
development project. The legal requirements for enactment of a DIF program are set forth in
Government Code Sections 66000-66025 (the "Mitigation Fee Act"), the bulk of which were adopted as
1987's AB 1600 and, thus, are commonly referred to as "AB 1600 requirements."
In accordance with Government Code Section 66006(b), the City is required to make an annual
accounting of its DIF funds. The attached report has been prepared by staff to meet the annual reporting
requirements. This annual reporting requires both general law and charter cities to account for every fee
collected under the AB 1600 requirements. In accordance with the AB 1600 requirements, the City has
established separate funds for each DIF.
Each fiscal year, the City must make available the following information to the public for each separate
fund or account:
A brief description of the type of fee in each fund;
1. The amount of the fee;
2. The beginning and ending balance of the fund;
3. The amount of the fees collected and the interest earned;
4. Identification of each public facility on which fees were expended and the amount of each
expenditure;
5. A description of each interfund transfer or loan made from the fund, including the public
improvement on which the transferred or loaned fees will be expended, and, in the case of an
interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or
Page 80
fund will receive on the loan; and
6. The amount of refunds made.
There were no interfund transfers or loans made from the funds, nor were there any refunds made. The
remaining required information is included in the attached annual report.
ANALYSIS:
A resolution has been prepared for the City Council's consideration. By adopting the resolution, the City
Council would receive and file the annual report for the fiscal year ended June 30, 2019 and make
findings required by Government Code Section 66001.
FISCAL IMPACT:
None
COUNCIL GOAL(S) ADDRESSED:
This item addresses the City Council's goal to comply with reporting requirements to enhance the City's
position as the premier community in our region.
ATTACHMENTS:
Description
Attachment 01 - Resolution
Attachment 02 - Annual Report for Fiscal Year Ended June 30, 2019
Page 81
RESOLUTION NO. 19 -XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA ACCEPTING THE AB 1600 DEVELOPMENT IMPACT FEE
ANNUAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2019 AND
MAKING FINDINGS AS REQUIRED BY CALIFORNIA GOVERNMENT
CODE SECTION 66001
WHEREAS, Government Code sections 66000 et seq. (commonly known as and referred to herein
as AB 1600) regulates the imposition, collection, maintenance, expenditure, and reporting of development
impact fees imposed on developers for the purpose of defraying all or a portion of the costs of public
facilities; and
WHEREAS, the City has imposed and collected development impact fees from developers which
are subject to AB 1600 requirements; and
WHEREAS, in accordance with the provisions of AB 1600, the City has established separate funds
for each development impact fee, crediting earned interest to those funds and the accumulated fees and
related interest on appropriate expenditures; and
WHEREAS, the City has prepared the annual report for the fiscal year ended June 30, 2019 in
accordance with the AB 1600 requirements as prescribed in Government Code section 66006, reflecting
the beginning and ending balance of each separate fund containing development impact fees; the amount
of fees collected and the interest earned for the fiscal year; the amount of expenditures and refunds made
in the fiscal year; a description of each interfund transfer and loan, including the repayment date and
interest rate of the loan, made from each fund containing development impact fees; and a description of
the type of fees and the fee amounts; and
WHEREAS, for the fiscal year ended June 30, 2019, there were no interfund transfers or loans
made from the fund, nor refunds that were made; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY
RESOLVES, as follows:
The recitations above are true and correct.
2. The City Council hereby receives and files, and makes available to the public, the City's
AB 1600 Development Impact Fee Annual Report for the fiscal year ended June 30, 2019.
3. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this day of
2019.
Resolution No. 19 -XXX — Page 1 of 1
ATTACHMENT #`Page 82
CITY OF RANCHO CUCAMONGA
AB 1600 DEVELOPMENT IMPACT FEE
ANNUAL REPORT
FOR FISCAL YEAR ENDED JUNE 305 2019
Page 83
City of Rancho Cucamonga
AB 1600 Development Impact Fee Annual Report
For Fiscal Year Ended June 30, 2019
On June 4, 1980, the City Council approved the collection of fees for park and recreational
expansion in the City of Rancho Cucamonga to mitigate the impacts of future development
(formerly RCMC 3.24). In the following years, additional system development fees were approved
for Transportation (RCMC Chapter 3.28), Drainage Systems (RCMC Chapters 13.08 and 13.09),
Community and Recreation Center (RCMC Chapter 3.52), Library (RCMC Chapter 3.56), Animal
Center (RCMC Chapter 3.60), Police (RCMC Chapter 3.64), and Park In-Lieu/Park Impact
(RCMC Chapter 3.68). Based on 1987 state law, primarily the passage of AB 1600, nexus
procedures were developed to establish the relationship between a proposed development and
its impact on the City. Pursuant to the Municipal Code, impact fees have been periodically updated
since the consideration of the initial Development Impact Fee Resolutions by the City Council.
California Government Code sections 66001 and 66006 require making available to the public
various Development Impact Fee information. The City of Rancho Cucamonga addresses these
reporting requirements through annual issuance of the following two schedules, along with the
release of periodic updates to the City's Development Impact Fee Calculation and nexus studies.
The following two schedules include Development Impact Fee information for the fiscal year
ended June 30, 2019. The first schedule reports each Development Impact Fee category's
beginning and ending fund balance, revenues, and expenditures. The second schedule provides
a summary listing of the Development Impact Fee expenditure amounts by individual public
improvement project. Following the two schedules is a brief description of the purpose of each
development impact fee by fund and the method by which it is calculated.
In March 2019, the City Council updated the Transportation fees. The other remaining impact
fees were increased in July 2018 based on their applicable cost index as required by municipal
code.
Page 84
City of Rancho Cucamonga
AB 1600 Development Impact Fee Annual Report
Pursuant to Government Code Section 66006
For Fiscal Year Ended June 30, 2019
Page 85
Revenues
Expenditures
Fund Balance
Developer
Other/
Fund Balance
Fund
Development Impact Fee Purpose
July 1, 2018
Impact Fees
Interest
Miscellaneous
Project Other
June 30, 2019
111
Park Land Acquisition
$ 1,350,199
$ 1,537,674
$ 64,214
$ -
$ 290 $ -
$ 2,951,797
112
Drainage Facilities
3,062,945
753,875
111,142
5,102
364,842 -
3,568,222
113
Community and Recreation Centers
516,915
543,520
23,858
-
110 -
1,084,183
114
Drainage - Etiwanda/San Sevaine
410,323
16,848
13,018
-
176,927 -
263,262
115
Drainage - Henderson/Wardman
967,342
-
16,643
-
250 -
983,735
116
Etiwanda Drainage
2,061,718
19,224
70,195
-
90,639 -
2,060,498
118
Etiwanda Drainage/Upper Etiwanda
573,978
-
19,685
-
380 -
593,283
119
Park Improvement
757,748
796,949
34,963
-
- -
1,589,660
120
Park Development
8,200,527
97,438
272,747
-
205,812 -
8,364,900
122
South Etiwanda Drainage
865,218
188,100
31,665
-
160 -
1,084,823
123
Library
469,003
196,042
18,276
-
- -
683,321
124
Transportation
24,453,463
9,320,720
1,008,521
341,728
3,810,209 -
31,314,223
125
Animal Center
96,144
32,014
3,692
-
- -
131,850
126
Lower Etiwanda Drainage
609,850
-
20,891
-
390 -
630,351
127
Police
346,553
152,816
14,038
-
- -
513,407
$ 44,741,926
$ 13,655,220
$ 1,723,548
$ 346,830
$ 4,650,009 $ -
$ 55,817,515
Page 85
City of Rancho Cucamonga
Development Impact Fee Project Expenditures
For Fiscal Year Ended June 30, 2019
City Annual
Project ID Project Description Expenditures
Park Land Acquisition (Fund 111)
N/A
General Overhead
$
290
Fund 111 Subtotal
$
290
Drainage Facilities (Fund
112)
1928112
Cucamonga Storm Drain Upper - Phase III
$
364,842
Fund 112 Subtotal
$
364,842
Community and Recreation Centers (Fund 113)
N/A
General Overhead
$
110
Fund 113 Subtotal
$
110
Drainage - Etiwanda/San Sevaine (Fund 114)
1358114
Etiwanda Flood Control Channel
$
176,927
Fund 114 Subtotal
$
176,927
Drainage - Henderson/Wardman (Fund 115)
N/A
General Overhead
$
250
Fund 115 Subtotal
$
250
Etiwanda Drainage
(Fund 1161
1026116
Developer Reimbursements
$
90,639
Fund 116 Subtotal
$
90,639
Etiwanda Drainage/Upper Etiwanda (Fund 118)
N/A
General Overhead
$
380
Fund 118 Subtotal
$
380
Park Development (Fund
120)
N/A
Contract Services
$
2,375
1660120
Central Park - Master Plan Environmental Review
$
50,310
1664120
Etiwanda Creek Park - Phase II
$
52,411
1896120
Sports Center Relocation
$
100,716
Fund 120 Subtotal
$
205,812
South Etiwanda Drainage (Fund 122)
N/A
General Overhead
$
160
Fund 122 Subtotal
$
160
Transportation (Fund 124)
1361124
Base Line Road at Interstate -15 Interchange
$
2,380,884
1515124
Wilson Avenue and Wardman Bullock Road Environmental Review
$
84,062
1831124
Traffic Management Center Citywide Upgrade
$
297,044
1847124
Hellman Avenue at Metrolink Track Street Widening
$
667,443
1888124
Traffic Signal: Miller Avenue at East Avenue
$
17,548
1900124
Freeway and Arterial Synchronization Phase 1
$
152,578
1939124
Traffic Signal: 6th Street at Rochester Avenue
$
30,426
1940124
Traffic Signal: Milliken Avenue at 5th Street
$
27,979
1941124
Traffic Signal: Rochester Avenue at Jersey Boulevard
$
31,758
1957124
Traffic Signal: 6th Street at Hellman Avenue
$
34,478
1958124
Traffic Signal: East Avenue at Highland Avenue
$
31,636
1982124
Advance Traffic Management System - Phase 1
$
41,559
1989124
Milliken Avenue - Upgrade Left Turn Phases
$
12,814
Fund 124 Subtotal
$
3,810,209
Lower Etiwanda Drainage (Fund 126)
N/A
General Overhead
$
390
$
390
Total Expenditures
$
4,650,009
Page 86
City of Rancho Cucamonga
AB1600 Development Impact Fee Annual Report
For Fiscal Year Ended June 30, 2019
Description of Development Impact Fee Purpose and Fee Methodology
Fund 111 — Park Land Acquisition:
The intent of this fee is to provide funding for the development and acquisition of parks. Because
the provisions of the Quimby Act apply only to land acquisition, and only in residential
subdivisions, separate park impact fees for park Land acquisition in non -subdivision projects and
park improvements is necessary. The park fees are calculated for a single service area
encompassing the entire City.
Impact fees for this fund are calculated in accordance with Resolution No. 14-128 using the per
capita costs and average population per dwelling unit. The impact fee per dwelling unit varies
depending on the development type. See the attached Summary of Engineering Fees as of
July 1, 2018.
Fund 112 — Drainage Facilities:
The City of Rancho Cucamonga is affected by surface and storm waters. The continual
subdivision and development of property within the City has placed a demand on existing facilities
which handle surface and storm waters. To provide an equitable manner for the apportionment
of the cost of the development of such facilities, the City Council determined that a drainage plan
must be adopted and a drainage fee established to provide funds to be used for the construction
of the facilities described in the drainage plan.
Impact fees for this fund are calculated in accordance with Resolution No. 02-061 at a rate based
on net acreage of the development as it relates to the benefit and impact area with the specific
public improvements to be financed. See the attached Summary of Engineering Fees as of
July 1, 2018.
Fund 113 — Community and Recreation Centers:
This fee relates to the City's existing community and recreation centers, as well as the Victoria
Gardens Cultural Center. The impact fees may be used for but shall not be limited to land
acquisition and site improvements, building construction/expansion, interior building
improvements, furniture, fixtures and exercise equipment, sports and play equipment, special
needs equipment, technical centers, and aquatic facilities.
Impact fees for this fund are calculated in accordance with Resolution No. 14-128 using the per
capita costs for replacement costs and the existing population. The City's community and
recreation centers serve the entire City, so the Community and Recreation Center Impact Fees
are calculated for a single service area encompassing the entire City. See the attached Summary
of Engineering Fees as of July 1, 2018.
Page 87
Fund 114 — Drainaae-Etiwanda/San Sevaine:
In order to implement the goals and objectives of the Public Health and Safety Element of the City
of Rancho Cucamonga's General Plan, and to mitigate the drainage impacts in the Etiwanda/San
Sevaine Local Drainage Area caused by new development, certain public drainage improvements
must be or had to be constructed. The City Council determined that a development impact fee is
needed to finance these public improvements and to assess such fee for a development's share
of the construction costs of these improvements.
Impact fees for this fund are calculated in accordance with Resolution No. 90-111 at a rate based
on net acreage of the development as it relates to the benefit and impact area with the specific
public improvements to be financed. See the attached Summary of Engineering Fees as of
July 1, 2018.
Fund 115 — Drainaae-Henderson/Ward man:
In order to implement the goals and objectives of the Public Health and Safety Element of the City
of Rancho Cucamonga's General Plan, and to mitigate the drainage impacts in the
HendersonMardman Local Drainage Area caused by new development, certain public drainage
improvements must be or had to be constructed. The City Council determined that a development
impact fee is needed to finance these public improvements and to assess such fee for a
development's share of the construction costs of these improvements.
Impact fees for this fund are calculated in accordance with Resolution No. 90-111 at a rate based
on net acreage of the development as it relates to the benefit and impact area with the specific
public improvements to be financed. See the attached Summary of Engineering Fees as of
July 1, 2018.
Fund 116 — Etiwanda Drainaae:
In order to implement the goals and objectives of the Public Health and Safety Element of the City
of Rancho Cucamonga's General Plan, and to mitigate the drainage impacts in the Etiwanda
Local Drainage Area caused by new development, certain public drainage improvements must
be or had to be constructed. The City Council determined that a development impact fee is
needed to finance these public improvements and to assess such fee for a development's share
of the construction costs of these improvements.
Impact fees for this fund are calculated in accordance with Resolution No. 90-111 at a rate based
on net acreage of the development as it relates to the benefit and impact area with the specific
public improvements to be financed. See the attached Summary of Engineering Fees as of
July 1, 2018.
Page 88
Fund 118 — Etiwanda Drainaae/UDoer Etiwanda:
In order to implement the goals and objectives of the Public Health and Safety Element of the City
of Rancho Cucamonga's General Plan, and to mitigate the drainage impacts in the Etiwanda
Drainage/Upper Etiwanda Local Drainage Area caused by new development, certain public
drainage improvements must be or had to be constructed. The City Council determined that a
development impact fee is needed to finance these public improvements and to assess such fee
for a development's share of the construction costs of these improvements.
Impact fees for this fund are calculated in accordance with Resolution No. 90-111 at a rate based
on per net acreage of the development as it relates to the benefit and impact area with the specific
public improvements to be financed. See the attached Summary of Engineering Fees as of
July 1, 2018.
Fund 119 — Park Improvement:
The intent of this impact fee is to provide funding for park improvements.
Impact fees for this fund are calculated in accordance with Resolution No. 14-128 using the per
capita costs and average population per dwelling unit. The impact fee per dwelling unit varies
depending on the development type. See the attached Summary of Engineering Fees as of
July 1, 2018.
Fund 120 — Park Development:
The intent of this fee is to provide for the acquisition, development, and initial equipment of new
parks or the expansion of land or services on existing parks in accordance with the park, parkway,
and open space element of the Rancho Cucamonga General Plan.
Following the adoption of Ordinance No. 865, the Park Land Acquisition, and Park Improvement,
and the Community and Recreation Center Impact fees replaced the fees collected under the
Park Development Fee.
Fund 122 — South Etiwanda Draina
In order to implement the goals and objectives of the Public Health and Safety Element of the City
of Rancho Cucamonga's General Plan, and to mitigate the drainage impacts in the South
Etiwanda Local Drainage Area caused by new development, certain public drainage
improvements must be or had to be constructed. The City Council determined that a development
impact fee is needed to finance these public improvements and to assess such fee for a
development's share of the construction costs of these improvements.
Impact fees for this fund are calculated in accordance with Resolution No. 90-111 at a rate based
on net acreage of the development as it relates to the benefit and impact area with the specific
public improvements to be financed. See the attached Summary of Engineering Fees as of
July 1, 2018.
Page 89
Fund 123 — Library:
The City has two existing libraries, the Archibald Library and the Paul A. Biane Library which is
part of the Victoria Gardens Cultural Center. The Paul A. Biane Library includes space for future
expansion, and the City will assess the need for a third library in the future. In order to provide
funds for library facilities and materials needed to serve future development, the City Council
determined that a development impact fee is needed for land acquisition and site improvements;
building construction or expansion; interior building improvements; furniture, fixtures, and
equipment; library materials; theatre facilities; special needs equipment and facilities; technical
centers; and special activities facilities.
Impact fees for this fund are calculated in accordance with Resolution No. 14-128 using the per
capita costs for library facilities and materials and average population per dwelling unit. The
impact fee per dwelling unit varies depending on the development type. See the attached
Summary of Engineering Fees as of July 1, 2018.
Fund 124 — Transportation:
In order to implement the goals and objectives of the Circulation Element of the City of Rancho
Cucamonga's General Plan and to mitigate the traffic impacts caused by new development and
redevelopment in the City, certain thoroughfares and bridges must be improved or constructed.
The City Council has determined that a development impact fee is needed in order to finance
these public improvements and to pay for the development's fair share of the costs of these
improvements.
Impact fees are calculated based upon the equivalent dwelling unit based upon the land use type
as adopted in Resolution No. 18-114. The impact fee per equivalent dwelling unit varies
depending on the development type. See the attached Summary of Engineering Fees as of
March 1, 2019.
Fund 125 — Animal Center:
The City's existing Animal Center is at capacity and additional space will be needed for growing
demand imposed by future development. In order to meet that demand, the City Council has
determined that development impact fee is needed for land acquisition and site improvements;
building construction and expansion; interior building improvements; furniture, fixtures, and
equipment; special needs equipment and facilities; veterinarian equipment and facilities;
transportation facilities; kennel facilities; transportation facilities; and outdoor dog runs and play
areas.
Impact fees for this fund are calculated in accordance with Resolution No. 14-128 using the per
capita costs for existing facilities and average population per dwelling unit. The impact fee per
dwelling unit varies depending on the development type. See the attached Summary of
Engineering Fees as of July 1, 2018.
Page 90
Fund 126 — Lower Etiwanda Drain
In order to implement the goals and objectives of the Public Health and Safety Element of the City
of Rancho Cucamonga's General Plan, and to mitigate the drainage impacts in the Lower
Etiwanda Local Drainage Area caused by new development, certain public drainage
improvements must be or had to be constructed. The City Council determined that a development
impact fee is needed to finance these public improvements and to assess such fee for a
development's share of the construction costs of these improvements.
Impact fees for this fund are calculated in accordance with Resolution No. 06-032 at a rate based
on net acreage of the development as it relates to the benefit and impact area with the specific
public improvements to be financed. See the attached Summary of Engineering Fees as of
July 1, 2018.
Fund 127 — Police:
The City's existing police facility is at capacity and additional space is needed to serve the growing
demand imposed by future development. The impact fee for police facilities is based on the
existing relationship between the Police Department calls for service per year generated by
existing development and the replacement cost of the department's existing facilities. The funds
will provide for land acquisition and improvements; building construction; furniture, fixtures, and
equipment; technical centers and transportation facilities for the City's Police Department.
Impact fees for this fund are calculated in accordance with Resolution No. 14-128 using the
average cost per call for service and the calls per unit. The impact fee per dwelling unit varies
depending on the development type. See the attached Summary of Engineering Fees as of
July 1, 2018.
Page 91
Summary of Engineering Fees as of July 1, 2018 and March 1, 2019
Page 92
Fees effective as of Julv 1. 2018:
Park In-Lieu/Park Impact (per dwelling unit)
Park Land Acquisition In -Lieu Fee (In Subdivisions)
Residential, Single Family (Detached) $5,722
Residential, Multi Family $3,898
Park Land Acquisition Impact Fee (No Subdivision)
Residential, Single Family (Detached) $4,740
Residential, Multi Family (Attached) $3,228
Assisted Living Facility $1,511
Park Improvement Impact Fee (per dwelling unit)
Residential, Single Family (Detached) $2,788
Residential, Multi Family (Attached) $1,900
Assisted Living Facility $889
General City Drainage Fee (per net acre) $21,241
Etiwanda/San Sevaine Drainage Area Fee (per net acre)
Total Fee = (1) Regional Mainline + (1) Secondary Regional + (1) Master Plan
Regional Mainline Fee
Upper Etiwanda $7,800
San Servaine $2,500
Lower Etiwanda $0
Secondary Reaional Fee
Henderson/Wardman $6,400
Hawker -Crawford $4,700
Victoria Basin $400
Upper Etiwanda Interceptor $2,000
Master Plan Fee
Upper Etiwanda $8,900
San Servaine $2,900
Lower Etiwanda $16,500
Middle Etiwanda $32,199
Library Impact Fee (per dwelling unit)
Residential, Single Family (Detached) $632
Residential, Multi Family (Attached) $431
Assisted Living Facility $201
Animal Center Impact Fee (per dwelling unit)
Residential, Single Family (Detached) $136
Residential, Multi Family (Attached) $93
Page 93
Fees effective as of July 1, 2018 (Continued):
Police Impact Fee
Residential, Single Family (Detached) (per dwelling unit) $182
Residential, Multi Family (Attached) (per dwelling unit) $207
Assisted Living Facilities (per dwelling unit) $44
Commercial/Retail KSF (per 1000 sf) $563
Office KSF (per 1000 sf) $130
Industrial KSF (per 1000 sf) $49
Hotel/Motel (per room) $69
Community and Recreation Center Impact Fee (per dwelling unit)
Residential, Single Family (Detached) $1,902
Residential, Multi Family (Attached) $1,296
Assisted Living Facility $606
Transportation Development Fees
Single Family Dwelling Unit (per unit)
$10,599
Multi -Family Dwelling Unit (per unit)
$6,359
Apartment or Condominium (per unit)
$6,359
Senior Housing -Attached (Apartments or Condos) (per bedroom)
$2,120
Nursing/Congregate Care (per bedroom)
$2,120
Commercial (per 1,000 sf)
$15,899
Industrial (per 1,000 sf)
$6,359
Warehouse (per 1,000 sf)
$5,300
Office/Business Park (per 1,000 sf)
$12,719
Hotel/Motel (per room)
$8,479
Self -Storage (per storage unit)
$212
Day Care (per student)
$2,650
Service Station (per gas pump)
$52,995
Fees effective as of March 1. 2019:
Transportation Development Fees
Single Family Dwelling Unit (per unit)
$10,854
Multi -Family Dwelling Unit (per unit)
$6,512
Apartment or Condominium (per unit)
$6,512
Senior Housing -Attached (Apartments or Condos) (per bedroom)
$2,171
Nursing/Congregate Care (per bedroom)
$2,171
Commercial (per 1,000 sf)
$16,281
Industrial (per 1,000 sf)
$6,512
Warehouse (per 1,000 sf)
$5,427
Office/Business Park (per 1,000 sf)
$13,025
Hotel/Motel (per room)
$8,683
Self -Storage (per storage unit)
$217
Day Care (per student)
$2,714
Service Station (per gas pump)
$54,270
Page 94
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jennifer Hunt Gracia, Community Services Director
Kaite Distelrath, Community Services Deputy Driector
SUBJECT: CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH
LITTLE BEAR PRODUCTIONS FOR GRAPHIC DESIGN SERVICES IN AN
AMOUNT NOT TO EXCEED $168,000.
RECOMMENDATION:
Staff recommends the City Council approve a Professional Services Agreement with Little Bear
Productions for services to include graphic design and pre- press production of the Grapevine and
Rancho Reporter publications in an amount not to exceed $168,000 over seven years.
BACKGROUND:
Since 1998, the City of Rancho Cucamonga has worked in partnership with Little Bear Productions to
design the Grapevine publication, distributed quarterly to approximately 62,000 Rancho Cucamonga
residents. The 21 -year partnership has resulted in the vendor's institutional knowledge of the City's
operations, artistic direction, and graphic standards.
The Rancho Reporter, designed separately by another vendor, Geographics, is a supplemental magazine
added to the Grapevine. The City is in its final contract year with Geographics. Staff plan to have the
Rancho Reporter and Grapevine publications incorporated into one cohesive piece, designed by the
same artist to ensure consistency and efficiency with our brand, and to reduce expenditures.
ANALYSIS:
Currently, one City staff member is dedicated to the project management of the Grapevine. With a
publication this large, it is crucial to have a graphic artist and partner who will create minimal impacts to the
design and printing process. Typically, the City staff and vendor are working concurrently on two editions of
the Grapevine to maintain the quarterly publication schedule.
Throughout the years, Little Bear Productions have identified potential problems and offered solutions
based on experience and knowledge of the City's operations and the history of the Grapevine publication.
During the production of 84 Grapevines, the team at Little Bear Productions have executed the vision,
contributed design ideas for the publication with minimal direction, responded immediately to deadline -
specific changes and meeting every deadline. Additionally, they maintain relationships with the City's print
vendors and local partners which expedites the production process. Finally, Little Bear Productions has a
competitive and transparent pricing structure.
A Single Source Memo was submitted to and approved by the Procurement Manager on November 6,
2019 in accordance with the City's Purchasing Policy and Procedures. The Single Source Justification
Page 95
documents will be on file with the Community Services Department.
FISCAL IMPACT:
The 2019-2020 Fiscal Year budget currently includes $18,500 for Graphic Artist Services for the Grapevine
in account 1001401 5300/5230000 1890, and $14,000 for the Rancho Reporter in account 1001108-
5300. By bringing the Rancho Reporter under the umbrella of the Little Bear Productions agreement,
costs for this publication will be reduced by approximately $9,600 annually, or $67,200 over the life of the
contract.
COUNCIL GOAL(S) ADDRESSED:
The City produces high quality marketing pieces while maintaining fiscal responsibility to help enhance
the City's premier community status.
Page 96
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jennifer Hunt Gracia, Community Services Director
Katie Distelrath, Community Services Deputy Director
SUBJECT: CONSIDERATION TO CONTINUE CITY OPERATIONS STREAMLINED
FROM DUTIES REALLOCATED FROM THE PARK AND RECREATION
COMMISSION.
RECOMMENDATION:
Staff recommends the City Council approve the permanent elimination of the Park and Recreation
Commission. If it becomes necessary to reconsider this decision in the future, an item can be brought
back to the City Council to reestablish the Commission. This is similar to actions taken over the years
for other Commissions such as the original Public Safety Commission.
BACKGROUND:
The Park and Recreation Commission (Commission) was formed in 1980 as an advisory board to the
City Council, acting on behalf of the Community Services Department to advocate for services and
facilities which would further the goals of the recreational element of the City's (then) new General Plan.
Chapter 2.52.010 of the Rancho Cucamonga Municipal Code created the Commission, and
subsequent sections established the 5 -member makeup, that the Commission was non -salaried, that
all appointments were by the City Council, and that the Community Services Director shall act as the
secretary to the Commission for all clerical and technical work.
The City of Rancho Cucamonga experienced tremendous growth of residential development in the
1990's and early 2000's. During this timeframe, the Commission was instrumental in vetting
recommendations related to the development of multiple parks, facilities, programs and services.
When the economic downturn of 2008-2009 ended the large-scale growth in Rancho Cucamonga,
however, it required a shift in the Commission's purpose. The community was largely built -out, with the
exception of some long-term plans, such as the Central Park Master Plan and Etiwanda Heights
Neighborhood and Conversation Plan, which have completion dates forecasted at a minimum of twenty
(20) years. The Commission attempted to refocus on recommendations for maintaining and allocating
current facilities and serving in an advisory capacity to the City Council, who have final decision-making
authority, particularly over items with budget or staffing implications..
As a result of the change in focus for the Commission there was a gradual but increasing loss of
defined meaningful purpose and decision-making authority, attendance levels dropped and the turnover
rate of Commissioner's increased. It became increasingly difficult to find and keep Commissioner's
engaged, and participation from the public during Commission meetings was extremely rare. Most
agenda items became perfunctory attendance reports and when those few meaningful items did arise,
they often were appealed to the City Council for final determination anyway. Since 2012, there were
Page 97
seven (7) Commissioner vacancies and only eleven (11) public comments provided.
On December 20, 2017 the City Council approved the discontinuation of the Commission for a period
of two (2) years as a trial run to determine the impacts.
ANALYSIS:
In the time since the discontinuation of the Commission, all advisory bodies that previously were
developed to report to the Commission continue to meet regularly. These advisory bodies include the
Sports Advisory Committee, Senior Advisory Committee, Trails Advisory Subcommittee and the West
Side/Planned Communities Citizens Oversight Committee. These committees have continued to
provide an avenue for various interest groups to exchange ideas and provide information to City staff
assigned to each advisory body. As needed, the Community Services Subcommittee, comprised of
two City Councilmembers, can be and is called to meet. The Community Services Subcommittee
remains a Brown Act Subcommittee, open to the public and minutes are maintained.
Following the discontinuation of the Commission in 2017, the Department has received minimal
feedback contesting or protesting the decision. On average, the Department has saved more than forty
(40) hours per month on required tasks such as agenda development, writing staff reports, mailing
agendas, attending meetings, transcribing minutes and other related duties. The City Council
Community Services Subcommittee has formally convened twice over the two-year period to provide
recommendations regarding the separation of the Rancho Cucamonga Community & Arts Foundation
and the Library Board Foundation from the City of Rancho Cucamonga, as well as, review and provide
recommendations to the Department's User Fees. Overall, staff have experienced a process
improvement now that items can now be taken directly to City Council for approval. Additionally, with
the time saved and the change in the Foundation, what was a growing need for additional
administrative staff has been eliminated.
FISCAL IMPACT:
Elimination of the Park and Recreation Commission will result in a minimum savings of 400 hours per
year in staff time plus additional administrative costs and will significantly improve workload and
processes for the Community Services Department.
COUNCIL GOAL(S) ADDRESSED:
Mid and long-range planning: begin the multi-year process of revising and/or implementing major City
documents and systems. The aforementioned recommendation relates to revising and streamlining
current City processes to increase efficiency and reduce costs.
Page 98
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer
Brian Sandona, Senior Civil Engineer
SUBJECT: CONSIDERATION OF AN IMPROVEMENT AGREEMENT AND
IMPROVEMENT SECURITY FOR STREET IMPROVEMENTS, A
RESOLUTION ORDERING THE ANNEXATION TO LANDSCAPE
MAINTENANCE DISTRICT NO. 3B AND STREET LIGHT MAINTENANCE
DISTRICTS NOS. 1 AND 6, AND A RESOLUTION TO VACATE A PORTION
OF CENTER AVENUE RELATED TO THE DEVELOPMENT OF A
WAREHOUSE FACILITY AT THE NORTHEAST CORNER OF CENTER
AVENUE AND 6TH STREET (CASE NO. DRC2018-00553) SUBMITTED BY
SIXTH & CENTER REALTY PARTNERS, LLC.
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve an improvement agreement for public improvements related to Project Case No.
DRC2018-00553 and authorize the Mayor and City Clerk to sign said agreement;
2. Accept Improvement Security submitted by the applicant;
3. Adopt the attached resolutions ordering the annexation to Landscape Maintenance District No.
3B and Street Lighting Maintenance District Nos. 1 and 6; and
4. Approve a resolution to vacate a portion of Center Avenue and cause the City Clerk to record
said resolution.
BACKGROUND:
On March 13, 2019, the Planning Commission approved Case No. DRC2018-00553 for the
construction of a new warehouse facility on 5.09 acres of land in the General Industrial (GI) district on
the south side of 8th Street, west of Hermosa Avenue, located at the northeast corner of Center Avenue
and 6th Street.
DRC2018-00553 was approved subject to a condition that certain public improvements be constructed
including, street, street lights, curb and gutter, street trees, and sidewalk improvements. DRC2018-
00553 is also subject to a condition of approval to vacate a portion on the east side of Center Avenue,
approximately 7 feet wide from 6th Street to approximately 428 feet north.
ANALYSIS:
The developer, Sixth & Center Realty Partners, LLC, has submitted a legal description for the vacation
of that portion of Center Avenue, an Improvement Agreement, and Improvement Security to guarantee
the construction of the remaining public improvements in the following amounts:
Page 99
Faithful Performance Bond $121,800
Labor and Materials Bond $121,800
Copies of the agreement are available in the City Clerk's office. The Consent and Waiver to Annexation
forms signed by the developer are also on file in the City Clerk's office.
Streets and Highways Code Section 8334(a) authorizes local agencies to vacate excess public right-
of-way pursuant to adoption of a resolution if it is not needed for street or highway purposes. Staff has
determined that the right-of-way in question is not necessary for current or future street or highway
purposes and has prepared the attached resolution for consideration by the City Council. It should be
noted that this resolution includes a reservation of a public utilities easement to protect any existing
public utility facilities within the vacation area pursuant to Streets and Highways Code Section 8340.
FISCAL IMPACT:
The proposed annexations would satisfy the conditions of approval for the development and supply
additional annual revenue into the lighting and landscape maintenance districts in the following
amounts:
Landscape Maintenance District No. 3B: $1,467.65
Street Lighting District No. 1: $184.84
Street Lighting District No. 6: $267.28
Further, the development would construct eighteen street trees and four street lights that will be
maintained by the City.
COUNCIL GOAL(S) ADDRESSED:
This project Enhances Premier Community status by ensuring the construction of high-quality public
improvements.
ATTACHMENTS:
Description
Attachment 1 - Vicinity Map
Attachment 2 - Resolution LMD 3B
Attachment 3 - Resolution SLD 1
Attachment 4 - Resolution SLD 6
Attachment 5 - Resolution Ordering Vacation
Page 100
Vicinity Map
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Page 101
ATTACHMENT 2
RESOLUTION NO. XX - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE
ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE
MAINTENANCE DISTRICT NO. 3B (COMMERCIAL
INDUSTRIAL) FOR PROJECT CASE NO. DRC2018-00553
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has
previously formed a special maintenance district pursuant to the terms of the "Landscape and
Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of
California (the "Act", said special maintenance district known and designated as Landscape
Maintenance District No. 3B (Commercial Industrial) (the "District"); and
WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation
of additional territory to the District; and
WHEREAS, such provisions also provide that the requirement for the preparation of
resolutions, and assessment engineer's report, notices of public hearing and the right of majority
protest may be waived in writing with the written consent of all of the owners of property within
the territory to be annexed; and
WHEREAS, notwithstanding that such provisions of the Act related to the annexation of
territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D")
establishes certain procedural requirements for the authorization to levy assessments which
apply to the levy of annual assessments for the District on the territory proposed to be annexed
to such District; and
WHEREAS, the owners of certain property described in Exhibit A attached hereto, and
incorporated herein by this reference, have requested that such property (collectively, the
"Territory") be annexed to the District in order to provide for the levy of annual assessments to
finance the maintenance of certain improvements described in Exhibit B hereto (the
"Improvements"); and
WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed
forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance
District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and
Waiver"); and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have
expressly waived any and all of the procedural requirements as prescribed in the Act to the
annexation of the Territory to the District and have expressly consented to the annexation of the
Territory to the District; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly waived any and all of the procedural requirements as prescribed in the Act and/or
Article XIII D applicable to the authorization to levy the proposed annual assessment against the
Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and
have declared support for, consent to and approval of the authorization to levy such proposed
annual assessment set forth in Exhibit C attached hereto; and
Resolution No. XXX -XXX — Page 1 of 5
Page 102
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly agreed for themselves, their heirs, successors and assigns that:
(1) The proportionate special benefit derived by each parcel in the Territory
from the District Improvements has been determined in relationship to the entirety of the
maintenance and operation expenses of the Improvements;
(2) The proposed annual assessment does not exceed the reasonable cost
of the proportional special benefit from the Improvements conferred on each parcel in the
Territory.
(3) Only the special benefits derived or to be derived by each parcel in the
Territory from the Improvements have been included in the proposed annual assessment.
WHEREAS, at this time the City Council desires to order the annexation of the Territory
to the District and to authorize the levy of annual assessments against the Territory in amounts
not to exceed the amounts set forth in Exhibit C hereto.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA
HEREBY RESOLVES AS FOLLOWS:
SECTION 1: That the above recitals are true and correct.
SECTION 2: The City Council hereby finds and determines that:
a. The annual assessments proposed to be levied on each parcel in the
Territory do not exceed the reasonable cost of the proportional special
benefit conferred on each such parcel from the Improvements.
b. The proportional special benefit derived by each parcel in the Territory
from the Improvements has been determined in relationship to the
entirety of the cost of the maintenance of the Improvement.
c. Only special benefits will be assessed on the Territory by the levy of
the proposed annual assessments.
SECTION 3: This legislative body hereby orders the annexation the Territory to
the District, approves the financing of the maintenance of the Improvements from the proceeds
of annual assessments to be levied against the Territory and approves and orders the levy of
annual assessments against the Territory in amounts not to exceed the amounts set forth in
Exhibit C.
SECTION 4: All future proceedings of the District, including the levy of all
assessments, shall be applicable to the Territory.
PASSED, APPROVED, AND ADOPTED this 181" day of December, 2019.
Resolution No. XXX -XXX — Page 2 of 5
Page 103
Exhibit A
Identification of the Owner and Description of the Property to be Annexed
The Owner of the Property is:
SIXTH & CENTER REALTY PARTNERS LLC
The legal description of the Property is:
A PORTION OF LOT "D", MAP OF NORTH CUCAMONGA TOWNSITES, AS PER PLAT
RECORDED IN BOOK 13 OF MAPS, PAGE 15, RECORDS OF SAID COUNTY, AND LOT
LINE ADJUSTMENT NO. 119, RECORDED IN INSTRUMENT NO. 80-038348 OF OFFICIAL
RECORDS, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
THE WESTERLY 517.850 FEET OF LOT "D".
EXCEPTING THEREFROM THE NORTH 893 FEET.
Assessor's Parcels Numbers of the Property:
0209-262-25-0000
Resolution No. XXX -XXX — Page 3 of 5
Page 104
Exhibit B
Description of the District Improvements
Fiscal Year 2019/20
Landscape Maintenance District No. 3B (Commercial Industrial):
Landscape Maintenance District No. 3B (Commercial Industrial) (the "Maintenance District")
represents landscape sites throughout the Commercial/Industrial Maintenance District.
The various landscape sites that are maintained by this district consist of median islands,
parkways, street trees and entry monuments.
Proposed Additions to the Improvements for Project DRC2018-00553:
18 Street Trees
Resolution No. XXX -XXX — Page 4 of 5
Page 105
Exhibit C
Proposed Annual Assessment
Fiscal Year 2019/20
Landscape Maintenance District No. 313 (Commercial Industrial):
The rate per Equivalent Benefit Unit (EBU) is $282.24 for the fiscal year 2019/20. The following
table summarizes the assessment rate for Landscape Maintenance District No. 3B (Commercial
Industrial) for DRC2018-00553:
Land Use
Basis
EBU
Factor*
Rate per
EBU*
Non -Residential
Acre
1.00
$282.24
The proposed annual assessment for the property described in Exhibit A is as follows:
5.2 Acres x 1 EBU Factor x $282.24 Rate per EBU = $ 1,467.65 Annual Assessment
Resolution No. XXX -XXX — Page 5 of 5
Page 106
ATTACHMENT 3
RESOLUTION NO. XX - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE
ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT
MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR
PROJECT CASE NO. DRC2018-00553
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously
formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act
of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California
(the "Act", said special maintenance district known and designated as Street Light Maintenance
District No. 1 (Arterial Streets) (the "District"); and
WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of
additional territory to the District; and
WHEREAS, such provisions also provide that the requirement for the preparation of
resolutions, and assessment engineer's report, notices of public hearing and the right of majority
protest may be waived in writing with the written consent of all of the owners of property within
the territory to be annexed; and
WHEREAS, notwithstanding that such provisions of the Act related to the annexation of
territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D")
establishes certain procedural requirements for the authorization to levy assessments which apply
to the levy of annual assessments for the District on the territory proposed to be annexed to such
District; and
WHEREAS, the owners of certain property described in Exhibit A attached hereto, and
incorporated herein by this reference, have requested that such property (collectively, the
"Territory") be annexed to the District in order to provide for the levy of annual assessments to
finance the maintenance of certain improvements described in Exhibit B hereto (the
"Improvements"); and
WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed
forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance
District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and
Waiver"); and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly
waived any and all of the procedural requirements as prescribed in the Act to the annexation of
the Territory to the District and have expressly consented to the annexation of the Territory to the
District; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article
XIII D applicable to the authorization to levy the proposed annual assessment against the Territory
set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared
support for, consent to and approval of the authorization to levy such proposed annual
assessment set forth in Exhibit C attached hereto; and
Resolution No. XX -XXX — Page 1 of 5
Page 107
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly agreed for themselves, their heirs, successors and assigns that:
(1) The proportionate special benefit derived by each parcel in the Territory
from the District Improvements has been determined in relationship to the entirety of the
maintenance and operation expenses of the Improvements;
(2) The proposed annual assessment does not exceed the reasonable cost of
the proportional special benefit from the Improvements conferred on each parcel in the Territory.
(3) Only the special benefits derived or to be derived by each parcel in the
Territory from the Improvements have been included in the proposed annual assessment.
WHEREAS, at this time the City Council desires to order the annexation of the Territory
to the District and to authorize the levy of annual assessments against the Territory in amounts
not to exceed the amounts set forth in Exhibit C hereto.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA
HEREBY RESOLVES AS FOLLOWS:
SECTION 1: That the above recitals are true and correct.
SECTION 2: The City Council hereby finds and determines that:
a. The annual assessments proposed to be levied on each parcel in the
Territory do not exceed the reasonable cost of the proportional
special benefit conferred on each such parcel from the
Improvements.
b. The proportional special benefit derived by each parcel in the
Territory from the Improvements has been determined in relationship
to the entirety of the cost of the maintenance of the Improvement.
C. Only special benefits will be assessed on the Territory by the levy of
the proposed annual assessments.
SECTION 3: This legislative body hereby orders the annexation the Territory to
the District, approves the financing of the maintenance of the Improvements from the proceeds
of annual assessments to be levied against the Territory and approves and orders the levy of
annual assessments against the Territory in amounts not to exceed the amounts set forth in
Exhibit C.
SECTION 4: All future proceedings of the District, including the levy of all
assessments, shall be applicable to the Territory.
PASSED, APPROVED, AND ADOPTED this 18th day of December, 2019.
Resolution No. XX -XXX — Page 2 of 5
Page 108
Exhibit A
Identification of the Owner and Description of the Property to be Annexed
The Owner of the Property is:
SIXTH & CENTER REALTY PARTNERS LLC
The legal description of the Property is:
A PORTION OF LOT "D", MAP OF NORTH CUCAMONGA TOWNSITES, AS PER PLAT
RECORDED IN BOOK 13 OF MAPS, PAGE 15, RECORDS OF SAID COUNTY, AND LOT LINE
ADJUSTMENT NO. 119, RECORDED IN INSTRUMENT NO. 80-038348 OF OFFICIAL
RECORDS, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
THE WESTERLY 517.850 FEET OF LOT "D".
EXCEPTING THEREFROM THE NORTH 893 FEET.
Assessor's Parcels Numbers of the Property:
0209-262-25-0000
Resolution No. XX -XXX — Page 3 of 5
Page 109
Exhibit B
Description of the District Improvements
Fiscal Year 2019/20
Street Light Maintenance District No. 1 (Arterial Streets):
Street Light Maintenance District No. 1 (Arterial Streets) (the "Maintenance District") is used to
fund the maintenance and/or installation of street lights and traffic signals located on arterial
streets throughout the City. These sites consist of several non-contiguous areas throughout the
City.
The sites maintained by the district consist of street lights on arterial streets and traffic signals on
arterial streets within the rights-of-way or designated easements of streets dedicated to the City.
Proposed Additions to the Improvements for Project DRC2018-00553:
0 Street Lights
Resolution No. XX -XXX — Page 4 of 5
Page 110
Exhibit C
Proposed Annual Assessment
Fiscal Year 2019/20
Street Light Maintenance District No.1 (Arterial Streets):
The rate per Equivalent Benefit Unit (EBU) is $17.77 for the fiscal year 2019/20. The following
table summarizes the assessment rate for Street Light Maintenance District No.1 (Arterial Streets)
for DRC2018-00553:
Land Use
Basis
EBU
Factor*
Rate per
EBU*
Single Family Residential
Parcel
1.00
$17.77
Multi -Family Residential
Parcel
1.00
17.77
Non -Residential
Acre
2.00
17.77
The proposed annual assessment for the property described in Exhibit A is as follows:
5.2 Acres x 2.00 EBU Factor x $17.77 Rate per EBU = $ 184.81 Annual Assessment
Resolution No. XX -XXX — Page 5 of 5
Page 111
ATTACHMENT 4
RESOLUTION NO. XX - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE
ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT
MAINTENANCE DISTRICT NO. 6 (COMMERCIAL INDUSTRIAL)
FOR PROJECT CASE NO. DRC2018-00553
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has
previously formed a special maintenance district pursuant to the terms of the "Landscape and
Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of
California (the "Act", said special maintenance district known and designated as Street Light
Maintenance District No. 6 (Commercial Industrial)(the "District"); and
WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation
of additional territory to the District; and
WHEREAS, such provisions also provide that the requirement for the preparation of
resolutions, and assessment engineer's report, notices of public hearing and the right of majority
protest may be waived in writing with the written consent of all of the owners of property within
the territory to be annexed; and
WHEREAS, notwithstanding that such provisions of the Act related to the annexation of
territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D")
establishes certain procedural requirements for the authorization to levy assessments which
apply to the levy of annual assessments for the District on the territory proposed to be annexed
to such District; and
WHEREAS, the owners of certain property described in Exhibit A attached hereto, and
incorporated herein by this reference, have requested that such property (collectively, the
"Territory") be annexed to the District in order to provide for the levy of annual assessments to
finance the maintenance of certain improvements described in Exhibit B hereto (the
"Improvements"); and
WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed
forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance
District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and
Waiver"); and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have
expressly waived any and all of the procedural requirements as prescribed in the Act to the
annexation of the Territory to the District and have expressly consented to the annexation of the
Territory to the District; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly waived any and all of the procedural requirements as prescribed in the Act and/or
Article XIII D applicable to the authorization to levy the proposed annual assessment against the
Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and
have declared support for, consent to and approval of the authorization to levy such proposed
annual assessment set forth in Exhibit C attached hereto; and
Resolution No. XX -XXX — Page 1 of 5
Page 112
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly agreed for themselves, their heirs, successors and assigns that:
(1) The proportionate special benefit derived by each parcel in the Territory
from the District Improvements has been determined in relationship to the entirety of the
maintenance and operation expenses of the Improvements;
(2) The proposed annual assessment does not exceed the reasonable cost
of the proportional special benefit from the Improvements conferred on each parcel in the
Territory.
(3) Only the special benefits derived or to be derived by each parcel in the
Territory from the Improvements have been included in the proposed annual assessment.
WHEREAS, at this time the City Council desires to order the annexation of the Territory
to the District and to authorize the levy of annual assessments against the Territory in amounts
not to exceed the amounts set forth in Exhibit C hereto.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA
HEREBY RESOLVES AS FOLLOWS:
SECTION 1: That the above recitals are true and correct.
SECTION 2: The City Council hereby finds and determines that:
a. The annual assessments proposed to be levied on each parcel in the
Territory do not exceed the reasonable cost of the proportional special
benefit conferred on each such parcel from the Improvements.
b. The proportional special benefit derived by each parcel in the Territory
from the Improvements has been determined in relationship to the
entirety of the cost of the maintenance of the Improvement.
c. Only special benefits will be assessed on the Territory by the levy of
the proposed annual assessments.
SECTION 3: This legislative body hereby orders the annexation the Territory to
the District, approves the financing of the maintenance of the Improvements from the proceeds
of annual assessments to be levied against the Territory and approves and orders the levy of
annual assessments against the Territory in amounts not to exceed the amounts set forth in
Exhibit C.
SECTION 4: All future proceedings of the District, including the levy of all
assessments, shall be applicable to the Territory.
PASSED, APPROVED, AND ADOPTED this 181" day of December, 2019.
Resolution No. XX -XXX — Page 2 of 5
Page 113
Exhibit A
Identification of the Owner and Description of the Property to be Annexed
The Owner of the Property is:
SIXTH & CENTER REALTY PARTNERS LLC
The legal description of the Property is:
A PORTION OF LOT "D", MAP OF NORTH CUCAMONGA TOWNSITES, AS PER PLAT
RECORDED IN BOOK 13 OF MAPS, PAGE 15, RECORDS OF SAID COUNTY, AND LOT
LINE ADJUSTMENT NO. 119, RECORDED IN INSTRUMENT NO. 80-038348 OF OFFICIAL
RECORDS, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
THE WESTERLY 517.850 FEET OF LOT "D".
EXCEPTING THEREFROM THE NORTH 893 FEET.
Assessor's Parcels Numbers of the Property:
0209-262-25-0000
Resolution No. XX -XXX — Page 3 of 5
Page 114
Exhibit B
Description of the District Improvements
Fiscal Year 2019/20
Street Light Maintenance District No. 6 (Commercial Industrial):
Street Light Maintenance District No. 6 (the "Maintenance District") is used to fund the
maintenance and/or installation of street lights and traffic signals located on commercial and
industrial streets throughout the City but excluding those areas already in a local maintenance
district. Generally, this area encompasses the industrial area of the City south of Foothill
Boulevard
The sites maintained by the district consist of street lights on industrial or commercial streets
and traffic signals (or a portion thereof) on industrial or commercial streets generally south of
Foothill Boulevard.
Proposed Additions to the Improvements for Project DRC2018-00553:
2 — 51 Watt LED Street Lights
2 — 36 Watt LED Street Lights
Resolution No. XX -XXX — Page 4 of 5
Page 115
Exhibit C
Proposed Annual Assessment
Fiscal Year 2019/20
Street Light Maintenance District No. 6 (Commercial Industrial):
The rate per Equivalent Benefit Unit (EBU) is $51.40 for the fiscal year 2019/20. The following
table summarizes the assessment rate for Street Light Maintenance District No. 6 (Commercial
Industrial) for DRC2018-00553:
Land Use
Basis
EBU
Factor*
Rate per
EBU*
Commercial/ Industrial
Acre
1.00
$51.40
The proposed annual assessment for the property described in Exhibit A is as follows:
5.2 Acres x 1.00 EBU Factor x $51.40 Rate per EBU = $ 267.28 Annual Assessment
Resolution No. XX -XXX — Page 5 of 5
Page 116
ATTACHMENT 5
RESOLUTION NO. 19-108
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA SUMMARILY ORDERING THE
VACATION OF A PORTION OF CENTER AVENUE ON THE
EAST SIDE OF CENTER AVENUE APPROXIMATELY 7 FEET
WIDE FROM 6t" STREET TO 428 FEET NORTH ALONG THE
WESTERLY PORTION OF APN 0209-262-25-0000
WHEREAS, the City of Rancho Cucamonga staff found and determined that the
summary vacation of the subject rights herein contemplated conforms to the City's General
Plan;
WHEREAS, the City Council found all the evidence submitted that the subject rights
located on the east side of Center Avenue approximately north of 6th Street, are unnecessary for
present or prospective public purposes; and
WHEREAS Streets and Highways Code Section 8334(a) authorizes the City to
summarily vacate excess right-of-way of a street or highway if it is not required for street or
highway purposes.
NOW, THEREFORE BE IT RESOLVED by the City Council of Rancho Cucamonga as
follows:
SECTION 1: That the City Council of the City of Rancho Cucamonga hereby makes its
order vacating the portion of Center Avenue, as shown on map V-240, on file in the office of the
City Clerk of the City of Rancho Cucamonga, which have been further described in the legal
description which is attached hereto, marked Exhibit "A" and shown on Exhibit "B" and by
reference made a part thereof.
SECTION 2: That the subject vacation shall be subject to the reservations and
exceptions, if any, for existing utilities on record.
SECTION 3: That from and after the date the resolution is recorded, the City will
relinquish its rights to said property.
SECTION 4: That the City Clerk shall cause a certified copy of this resolution to be
recorded in the office of the County Recorder of San Bernardino County, California.
SECTION 5: That the City Clerk shall certify to the passage and adoption of this
resolution, and it shall thereupon take effect and be in force.
PASSED, APPROVED, AND ADOPTED this 181h day of December, 2019.
Page 117
EXHIBIT "A"
EASEMENT LEGAL
THAT PORTION OF PARCEL B OF THAT CERTAIN CERTIFICATE OF COMPLIANCE NO. 398 FOR LOT LINE ADJUSTMENT, IN
THE CITY OF RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, RECORDED APRIL 3, 1997 AS
INSTRUMENT NO. 19970115202 OF OFFICIAL RECORDS, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
A STRIP OF LAND 7.00 FEET IN WIDTH THE EASTERLY LINE DESCRIBED AS FOLLOWS:
COMMENCING AT THE CENTERLINE INTERSECTION OF CENTER AVENUE (40.00 FOOT HALF WIDTH) AND 6TH STREET
(44 FOOT HALF WIDTH) IN THE CITY OF RANCHO CUCAMONGA;
THENCE ALONG SAID CENTERLINE OF CENTER AVENUE IN THE CITY OF RANCHO CUCAMONGA NORTH 00'16'00" WEST
44.00 FEET;
THENCE LEAVING SAID CENTERLINE SOUTH 89'44'25" EAST 40.00 FEET TO A LINE PARALLEL WITH AND 40.00 FOOT
EASTERLY, MEASURED AT RIGHT ANGLES FROM THE CENTERLINE OF CENTER AVENUE AND THE TRUE POINT OF
BEGINNING;
THENCE NORTH 00'16'00" WEST 428.10 FEET ALONG SAID PARALLEL LINE TO THE NORTH LINE OF AFOREMENTIONED
PARCEL B BEING THE POINT OF ENDING.
SAID LAND CONTAINING 2,996.70 SQ. FT. OF LAND MORE OR LESS.
ALL AS PARTICULARLY SHOWN ON EXHIBIT "B", ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF.
THIS DESCRIPTION WAS PREPARED BY ME OR UNDER MY DIRECTION
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Page 119
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer
Darren Chin, Assistant Engineer
SUBJECT: CONSIDERATION TO ACCEPT PUBLIC IMPROVEMENTS ON THE
NORTHEAST CORNER OF 4TH STREET AND UTICA AVENUE RELATED
TO CASE NO. DRC2016-00670 AS COMPLETE, FILE THE NOTICE OF
COMPLETION, AND AUTHORIZE RELEASE OF BONDS.
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve and accept the public improvements and their design, required for the development of
DRC2016-00670 and authorize the City Engineer to file the appropriate Notice of Completion,
and cause the City Clerk to record said documents;
2. Release Faithful Performance Bond #K09387468 and accept Maintenance Bond #K15484251
for the associated public improvements; and
3. Authorize the City Engineer to approve the release of the Maintenance Bond one year following
the filing of the Notice of Completion if the improvements remain free from defects in material and
workmanship.
BACKGROUND:
DRC2016-00670 was approved by the Planning Commission on November 8, 2017, for the
construction of a 232,358 square foot warehouse logistics and office building on a vacant site of 11.84
acres located at the northeast corner of 4th Street and Utica Avenue. An improvement agreement and
securities were approved by the City Council on August 15, 2018 in order to ensure construction of the
required public improvements.
ANALYSIS:
All public improvements required of this development have been completed to the satisfaction of the
City Engineer. The public improvements will be re -inspected in approximately nine months to ensure
they remain in good order prior to release of the maintenance bond.
Prior to construction of the public improvements the developer, Fourth and Utica L.P. c/o IDS Real
Estate, submitted Faithful Performance Bond #K09387468 in the amount of $ 70,200 to ensure
satisfactory completion of the improvements. With the completion of the improvements this bond is no
Page 120
longer required and the developer has submitted Maintenance Bond #K15484251 to secure
maintenance of the improvements through the one-year warranty period.
FISCAL IMPACT:
None.
COUNCIL GOAL(S) ADDRESSED:
This item Enhances Premier Community Status through the construction of high quality public
improvements.
ATTACHMENTS:
Description
Attachment 1 - Vicinity Map
Page 121
ATTACHMENT 1
Page 122
D RC2016-00670
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Page 122
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering/City Engineer
Gianfranco Laurie, Senior Civil Engineer
SUBJECT: CONSIDERATION OF AN APPROPRIATION IN THE AMOUNT OF $20,380
FROM THE PARK DEVELOPMENT DISTRICT NO. 85 (PD -85) FUND
BALANCE FOR ADDITIONAL ENGINEERING ANALYSIS RELATED TO THE
HERITAGE PARK BRIDGE REPLACEMENT PROJECT.
RECOMMENDATION:
Staff recommends that the City Council approve an appropriation in the amount of $20,380 from the
Park Development District No. 85 (PD -85) Fund Balance for an additional structural capacity
assessment for the bridges at Heritage Park.
BACKGROUND:
In September 2019, an updated bridge evaluation report was prepared for Heritage Park. The report
investigated existing bridge conditions at five bridges that provide vehicular, pedestrian, and
equestrian access between the equestrian center and the community park. The report identified some
potential concerns. Though a recent investigation was conducted, staff believes that a more detailed
supplemental bridge evaluation report that determines the structural capacity of each bridge should be
considered to further inform the decision making process. As a result, Engineering staff has
requested that one of the City's on-call civil engineering firms submit a proposal to perform a structural
capacity assessment for the bridges at Heritage Park.
ANALYSIS:
This structural capacity assessment will include visual and exploratory investigations, a
structural capacity and load demand analyses and a rough order cost estimate for multiple types of
possible bridge replacements. A description of each task is described below.
Visual and exploratory investigations will be performed from underneath and above each of the five
bridges. Higher resolution pictures will be taken, which together with the exploratory investigation, will
further detail the underlying condition of each bridge structure in order to determine if there are any time
sensitive matters which need to be addressed sooner than later.
Structural calculations will be conducted to determine the capacity and load demand of each
bridge. Structural calculations will identify the maximum loading limits for the existing supports, beams
and girders. This will be helpful to compare against existing use and likely loads.
Preliminary construction cost estimates utilizing various bridge material selections including concrete,
steel and timber structures will be produced. These construction cost estimates will be summarized into
Page 123
the supplemental bridge evaluation and will more precisely inform future discussions about
replacement.
Staff is recommending that the City Council authorize an appropriation in the amount of $20,380 which
includes a 10% contingency from the Park Development District No. 85 (PD -85) fund balance to
proceed with a structural capacity assessment for the bridges at Heritage Park.
FISCAL IMPACT:
Adequate funding is available in the Park Development District No. 85 (PD -85) to cover the proposed
appropriation. Funds may be appropriated into the following account to proceed with the structural
capacity assessment.
Account No.
Funding
Description
Amount
Source
18483035650/1963848-
PD -85
Heritage Bridge
$20,380
0
Replacements
COUNCIL GOAL(S) ADDRESSED:
This study addresses the City Council Goal of Enhancing Premier Community Status by ensuring
existing community trail facility are safe to access and use.
Page 124
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer
Darren Chin, Assistant Engineer
SUBJECT: CONSIDERATION TO ORDER THE ANNEXATION TO LANDSCAPE
MAINTENANCE DISTRICT NO. 1 AND STREET LIGHT MAINTENANCE
DISTRICTS NO'S. 1 AND 2 FOR CASE NO. DRC2018-00377, LOCATED AT
6813 AMETHYST AVENUE.
RECOMMENDATION:
Staff recommends that the City Council approve the attached resolutions ordering the annexation of the
subject property to Landscape Maintenance District No. 1 and Street Light Maintenance Districts No.'s
1 and 2.
BACKGROUND:
Case No. DRC2018-00377 was approved by the Planning Department on July 8, 2019, for the
construction of a 1,369 square -foot addition to an existing 1,204 square -foot single-family residence,
along with an 800 square -foot covered deck and a new 3 -car garage located at 6813 Amethyst Avenue.
ANALYSIS:
As part of the conditions of approval for this project, the owner and applicant, Richard Billings has
signed and submitted a consent and waiver form to join Landscape Maintenance District No. 1 (LMD 1)
and Street Light Maintenance District No.'s 1 and 2 (SLD 1 and SLD 2), on file in the Office of the City
Clerk.
FISCAL IMPACT:
The proposed annexations would satisfy the conditions of approval for the development and supply
additional annual revenue into the lighting and landscape maintenance districts in the following
amounts:
LMD No. 1
$92.21
SLD No. 1
$17.77
SLD No. 2
$39.97
This development does not add new street lights or street trees for maintenance by the districts.
COUNCIL GOAL(S) ADDRESSED:
This project enhances premier community status by ensuring that streetlights and landscaping in LMD
Page 125
1, SLD 1, and SLD 2 are properly maintained.
ATTACHMENTS:
Description
Attachment 1 - Vicinty Map
Attachment 2 - Resolution LIVID 1
Attachment 3 - Resolution SLD 1
Attachment 4 - Resolution SLD 2
Page 126
D RC2018-00377
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Page 127
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Page 127
ATTACHMENT 2
RESOLUTION NO. XX - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE
ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE
MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) FOR
PROJECT CASE NO. DRC2018-00377
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has
previously formed a special maintenance district pursuant to the terms of the "Landscape and
Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of
California (the "Act", said special maintenance district known and designated as Landscape
Maintenance District No. 1 (General City) (the "District"); and
WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation
of additional territory to the District; and
WHEREAS, such provisions also provide that the requirement for the preparation of
resolutions, and assessment engineer's report, notices of public hearing and the right of majority
protest may be waived in writing with the written consent of all of the owners of property within
the territory to be annexed; and
WHEREAS, notwithstanding that such provisions of the Act related to the annexation of
territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D")
establishes certain procedural requirements for the authorization to levy assessments which
apply to the levy of annual assessments for the District on the territory proposed to be annexed
to such District; and
WHEREAS, the owners of certain property described in Exhibit A attached hereto, and
incorporated herein by this reference, have requested that such property (collectively, the
"Territory") be annexed to the District in order to provide for the levy of annual assessments to
finance the maintenance of certain improvements described in Exhibit B hereto (the
"Improvements"); and
WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed
forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance
District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and
Waiver"); and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have
expressly waived any and all of the procedural requirements as prescribed in the Act to the
annexation of the Territory to the District and have expressly consented to the annexation of the
Territory to the District; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly waived any and all of the procedural requirements as prescribed in the Act and/or
Article XIII D applicable to the authorization to levy the proposed annual assessment against the
Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and
have declared support for, consent to and approval of the authorization to levy such proposed
annual assessment set forth in Exhibit C attached hereto; and
Resolution No. XX -XXX — Page 1 of 5
Page 128
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly agreed for themselves, their heirs, successors and assigns that:
(1) The proportionate special benefit derived by each parcel in the Territory
from the District Improvements has been determined in relationship to the entirety of the
maintenance and operation expenses of the Improvements;
(2) The proposed annual assessment does not exceed the reasonable cost
of the proportional special benefit from the Improvements conferred on each parcel in the
Territory.
(3) Only the special benefits derived or to be derived by each parcel in the
Territory from the Improvements have been included in the proposed annual assessment.
WHEREAS, at this time the City Council desires to order the annexation of the Territory
to the District and to authorize the levy of annual assessments against the Territory in amounts
not to exceed the amounts set forth in Exhibit C hereto.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA
HEREBY RESOLVES AS FOLLOWS:
SECTION 1: That the above recitals are true and correct.
SECTION 2: The City Council hereby finds and determines that:
a. The annual assessments proposed to be levied on each parcel in
the Territory do not exceed the reasonable cost of the proportional
special benefit conferred on each such parcel from the
Improvements.
b. The proportional special benefit derived by each parcel in the
Territory from the Improvements has been determined in
relationship to the entirety of the cost of the maintenance of the
Improvement.
C. Only special benefits will be assessed on the Territory by the levy of
the proposed annual assessments.
SECTION 3: This legislative body hereby orders the annexation the Territory to
the District, approves the financing of the maintenance of the Improvements from the proceeds
of annual assessments to be levied against the Territory and approves and orders the levy of
annual assessments against the Territory in amounts not to exceed the amounts set forth in
Exhibit C.
SECTION 4: All future proceedings of the District, including the levy of all
assessments, shall be applicable to the Territory.
PASSED, APPROVED, AND ADOPTED this 18`" day of December, 2019.
Resolution No. XX -XXX — Page 2 of 5
Page 129
Exhibit A
Identification of the Owner and Description of the Property to be Annexed
The Owner of the Property is:
Richard W. Billings
The legal description of the Property is:
CUC HD ASSN N 90 FT W 150 FT LYING ELY OF AMETHYST ST LOT 2 BLK 8
Assessor's Parcels Numbers of the Property:
0202-121-09-0000
Resolution No. XX -XXX — Page 3 of 5
Page 130
Exhibit B
Description of the District Improvements
Fiscal Year 2019/20
Landscape Maintenance District No. 1 (General City):
Landscape Maintenance District No. 1(General City) (the "Maintenance District") represents
various landscaped areas, parks and community trails located at various sites throughout the
City. These sites consist of several non-contiguous areas throughout the City. As such, the
parcels within this District do not represent a distinct district area as do the other LMD's within
the City. Typically, new parcels within this District have been annexed upon development.
The various sites maintained by the District consist of parkways, median islands, paseos, street
trees, entry monuments, community trails and parks. The parks consist of Bear Gulch Park,
East and West Beryl Park, Old Town Park, Church Street Park, Golden Oaks Park, Hermosa
Park, and the undeveloped Don Tiburcio Tapia Park.
Proposed additions to the Improvements for Project Case No. DRC2018-00377:
Resolution No. XX -XXX — Page 4 of 5
Page 131
Exhibit C
Proposed Annual Assessment
Fiscal Year 2019/20
Landscape Maintenance District No.1 (General City):
The rate per Equivalent Benefit Unit (EBU) is $92.21 for the fiscal year 2019/20. The following
table summarizes the assessment rate for Landscape Maintenance District No. 1 (General City)
for DRC2018-00377:
Land Use
Basis
EBU*
Factor
Rate per
EBU*
Single Family Residential
Parcel
1.00
$92.21
Multi -Family Residential
Unit
0.50
92.21
Non -Residential
Acre
2.00
92.21
The proposed annual assessment for the property described in Exhibit A is as follows:
1 Parcels x 1 EBU Factor x $92.21 Rate per EBU = $ 92.21 Annual Assessment
Resolution No. XX -XXX — Page 5 of 5
Page 132
ATTACHMENT 3
RESOLUTION NO. XX - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE
ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT
MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR
PROJECT CASE NO. DRC2018-00377
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously
formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act
of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California
(the "Act", said special maintenance district known and designated as Street Light Maintenance
District No. 1 (Arterial Streets) (the "District"); and
WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of
additional territory to the District; and
WHEREAS, such provisions also provide that the requirement for the preparation of
resolutions, and assessment engineer's report, notices of public hearing and the right of majority
protest may be waived in writing with the written consent of all of the owners of property within
the territory to be annexed; and
WHEREAS, notwithstanding that such provisions of the Act related to the annexation of
territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D")
establishes certain procedural requirements for the authorization to levy assessments which apply
to the levy of annual assessments for the District on the territory proposed to be annexed to such
District; and
WHEREAS, the owners of certain property described in Exhibit A attached hereto, and
incorporated herein by this reference, have requested that such property (collectively, the
"Territory") be annexed to the District in order to provide for the levy of annual assessments to
finance the maintenance of certain improvements described in Exhibit B hereto (the
"Improvements"); and
WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed
forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance
District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and
Waiver"); and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly
waived any and all of the procedural requirements as prescribed in the Act to the annexation of
the Territory to the District and have expressly consented to the annexation of the Territory to the
District; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article
XIII D applicable to the authorization to levy the proposed annual assessment against the Territory
set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared
support for, consent to and approval of the authorization to levy such proposed annual
assessment set forth in Exhibit C attached hereto; and
Resolution No. XX -XXX — Page 1 of 5
Page 133
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly agreed for themselves, their heirs, successors and assigns that:
(1) The proportionate special benefit derived by each parcel in the Territory
from the District Improvements has been determined in relationship to the entirety of the
maintenance and operation expenses of the Improvements;
(2) The proposed annual assessment does not exceed the reasonable cost of
the proportional special benefit from the Improvements conferred on each parcel in the Territory.
(3) Only the special benefits derived or to be derived by each parcel in the
Territory from the Improvements have been included in the proposed annual assessment.
WHEREAS, at this time the City Council desires to order the annexation of the Territory
to the District and to authorize the levy of annual assessments against the Territory in amounts
not to exceed the amounts set forth in Exhibit C hereto.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA
HEREBY RESOLVES AS FOLLOWS:
SECTION 1: That the above recitals are true and correct.
SECTION 2: The City Council hereby finds and determines that:
a. The annual assessments proposed to be levied on each parcel in the
Territory do not exceed the reasonable cost of the proportional
special benefit conferred on each such parcel from the
Improvements.
b. The proportional special benefit derived by each parcel in the
Territory from the Improvements has been determined in relationship
to the entirety of the cost of the maintenance of the Improvement.
C. Only special benefits will be assessed on the Territory by the levy of
the proposed annual assessments.
SECTION 3: This legislative body hereby orders the annexation the Territory to
the District, approves the financing of the maintenance of the Improvements from the proceeds
of annual assessments to be levied against the Territory and approves and orders the levy of
annual assessments against the Territory in amounts not to exceed the amounts set forth in
Exhibit C.
SECTION 4: All future proceedings of the District, including the levy of all
assessments, shall be applicable to the Territory.
PASSED, APPROVED, AND ADOPTED this 18th day of December, 2019.
Resolution No. XX -XXX — Page 2 of 5
Page 134
Exhibit A
Identification of the Owner and Description of the Property to be Annexed
The Owner of the Property is:
Richard W. Billings
The legal description of the Property is:
CUC HD ASSN N 90 FT W 150 FT LYING ELY OF AMETHYST ST LOT 2 BLK 8
Assessor's Parcels Numbers of the Property:
0202-121-09-0000
Resolution No. XX -XXX — Page 3 of 5
Page 135
Exhibit B
Description of the District Improvements
Fiscal Year 2019/20
Street Light Maintenance District No. 1 (Arterial Streets):
Street Light Maintenance District No. 1 (Arterial Streets) (the "Maintenance District") is used to
fund the maintenance and/or installation of street lights and traffic signals located on arterial
streets throughout the City. These sites consist of several non-contiguous areas throughout the
City.
The sites maintained by the district consist of street lights on arterial streets and traffic signals on
arterial streets within the rights-of-way or designated easements of streets dedicated to the City.
Proposed additions to the Improvements for Project DRC2018-00377:
None
Resolution No. XX -XXX — Page 4 of 5
Page 136
Exhibit C
Proposed Annual Assessment
Fiscal Year 2019/20
Street Light Maintenance District No.1 (Arterial Streets):
The rate per Equivalent Benefit Unit (EBU) is $17.77 for the fiscal year 2019/20. The following
table summarizes the assessment rate for Street Light Maintenance District No.1 (Arterial Streets)
for DRC2018-00377:
Land Use
Basis
EBU
Factor*
Rate per
EBU*
Single Family Residential
Parcel
1.00
$17.77
Multi -Family Residential
Parcel
1.00
17.77
Non -Residential
Acre
2.00
17.77
The proposed annual assessment for the property described in Exhibit A is as follows:
1 Parcels x 1 EBU Factor x $17.77 Rate per EBU = $ 17.77 Annual Assessment
Resolution No. XX -XXX — Page 5 of 5
Page 137
ATTACHMENT 4
RESOLUTION NO. XX - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE
ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT
MAINTENANCE DISTRICT NO. 2 (LOCAL STREETS) FOR
PROJECT CASE NO. DRC2018-00377
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously
formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act
of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California
(the "Act", said special maintenance district known and designated as Street Light Maintenance
District No. 2 (Local Streets) (the "District"); and
WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of
additional territory to the District; and
WHEREAS, such provisions also provide that the requirement for the preparation of
resolutions, and assessment engineer's report, notices of public hearing and the right of majority
protest may be waived in writing with the written consent of all of the owners of property within
the territory to be annexed; and
WHEREAS, notwithstanding that such provisions of the Act related to the annexation of
territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D")
establishes certain procedural requirements for the authorization to levy assessments which apply
to the levy of annual assessments for the District on the territory proposed to be annexed to such
District; and
WHEREAS, the owners of certain property described in Exhibit A attached hereto, and
incorporated herein by this reference, have requested that such property (collectively, the
"Territory") be annexed to the District in order to provide for the levy of annual assessments to
finance the maintenance of certain improvements described in Exhibit B hereto (the
"Improvements"); and
WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed
forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance
District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and
Waiver"); and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly
waived any and all of the procedural requirements as prescribed in the Act to the annexation of
the Territory to the District and have expressly consented to the annexation of the Territory to the
District; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article
XIII D applicable to the authorization to levy the proposed annual assessment against the Territory
set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared
support for, consent to and approval of the authorization to levy such proposed annual
assessment set forth in Exhibit C attached hereto; and
Resolution No. XX -XXX — Page 1 of 5
Page 138
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly agreed for themselves, their heirs, successors and assigns that:
(1) The proportionate special benefit derived by each parcel in the Territory
from the District Improvements has been determined in relationship to the entirety of the
maintenance and operation expenses of the Improvements;
(2) The proposed annual assessment does not exceed the reasonable cost of
the proportional special benefit from the Improvements conferred on each parcel in the Territory.
(3) Only the special benefits derived or to be derived by each parcel in the
Territory from the Improvements have been included in the proposed annual assessment.
WHEREAS, at this time the City Council desires to order the annexation of the Territory
to the District and to authorize the levy of annual assessments against the Territory in amounts
not to exceed the amounts set forth in Exhibit C hereto.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA
HEREBY RESOLVES AS FOLLOWS:
SECTION 1: That the above recitals are true and correct.
SECTION 2: The City Council hereby finds and determines that:
a. The annual assessments proposed to be levied on each parcel in the
Territory do not exceed the reasonable cost of the proportional
special benefit conferred on each such parcel from the
Improvements.
b. The proportional special benefit derived by each parcel in the
Territory from the Improvements has been determined in relationship
to the entirety of the cost of the maintenance of the Improvement.
C. Only special benefits will be assessed on the Territory by the levy of
the proposed annual assessments.
SECTION 3: This legislative body hereby orders the annexation the Territory to
the District, approves the financing of the maintenance of the Improvements from the proceeds
of annual assessments to be levied against the Territory and approves and orders the levy of
annual assessments against the Territory in amounts not to exceed the amounts set forth in
Exhibit C.
SECTION 4: All future proceedings of the District, including the levy of all
assessments, shall be applicable to the Territory.
PASSED, APPROVED, AND ADOPTED this 18th day of December, 2019.
Resolution No. XX -XXX — Page 2 of 5
Page 139
Exhibit A
Identification of the Owner and Description of the Property to be Annexed
The Owner of the Property is:
Richard W. Billings
The legal description of the Property is:
CUC HD ASSN N 90 FT W 150 FT LYING ELY OF AMETHYST ST LOT 2 BLK 8
Assessor's Parcels Numbers of the Property:
0202-121-09-0000
Resolution No. XX -XXX — Page 3 of 5
Page 140
Exhibit B
Description of the District Improvements
Fiscal Year 2019/20
Street Light Maintenance District No. 2 (Local Streets):
Street Light Maintenance District No. 2 (Local Streets) (the "Maintenance District") is used to fund
the maintenance and/or installation of street lights and traffic signals located on local streets
throughout the City but excluding those areas already in another local maintenance district.
Generally, this area encompasses the residential area of the City west of Haven Avenue.
The sites maintained by the District consist of street lights on local streets and traffic signals (or
a portion thereof) on local streets generally west of Haven Avenue.
Proposed additions to the Improvements for Project DRC2018-00377:
None
Resolution No. XX -XXX — Page 4 of 5
Page 141
Exhibit C
Proposed Annual Assessment
Fiscal Year 2019/20
Street Light Maintenance District No. 2 (Local Streets):
The rate per Equivalent Benefit Unit (EBU) is $39.97 for the fiscal year 2019/20. The following
table summarizes the assessment rate for Street Light Maintenance District No. 2 (Local Streets)
for DRC2018-00377:
Land Use
Basis
EBU Rate per
Factor* EBU*
Single Family Residential
Parcel
1.00 $39.97
Multi -Family Residential
Unit
1.00 39.97
Non -Residential
Acre
2.00 39.97
The proposed annual assessment for the property described in Exhibit A is as follows:
1 Parcels x 1 EBU Factor x $39.97 Rate per EBU = $ 39.97 Annual Assessment
Resolution No. XX -XXX — Page 5 of 5
Page 142
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Matt Burris, Deputy City Manager/Community and Economic Development
Anne McIntosh, AICP, Planning Director
Jennifer Nakamura, Management Analyst II
Ruth Cain, CPPB, Procurement Manager
SUBJECT: CONSIDERATION TO APPROVE CONTRACTS WITH RAIMI &
ASSOCIATES, PLACEWORKS, AND LISA WISE CONSULTING, FOR A
TOTAL AMOUNT OF $2,251,366, PLUS A 10% CONTINGENCY FOR EACH
VENDOR FOR A COMPREHENSIVE GENERAL PLAN UPDATE TO BE
FUNDED FROM COMMUNITY DEVELOPMENT TECHNICAL SERVICES
FUND (1016301-5300).
RECOMMENDATION:
Staff recommends the City Council approve and execute contracts with Raimi & Associates,
PlaceWorks and Lisa Wise Consulting for contract planning services for a comprehensive General Plan
Update.
BACKGROUND:
A general plan is a city's blueprint, or constitution, for future development. It documents the city's long-
range vision and established clear goals, objectives and actions to guide the community through the
next 10 to 20 years of change.
The City must update its General Plan periodically to keep up with changing needs and conditions of
the city and region. It also should be updated to reflect new local, state and national laws. Except for
periodic development driven amendments and the required update to the Housing Element in 2017, the
Rancho Cucamonga General Plan is largely the same document updated in 2010. While General Plans
are required to be updated "periodically", there is no specific timetable. Some cities update their
General Plan every 5 or 10 years, others wait for 20 years or more.
The Housing Element is due to be updated and submitted to the state in early 2022. Housing law has
been updated significantly in the last few years, which are designed to increase housing production and
streamline the development review process. The significant increase expected in housing allocation
from the Regional Housing Needs Assessment (RHNA) will require changes to the land use and
transportation elements of the General Plan to demonstrate how to physically accommodate the
additional housing units required.
Our current circulation element is not in compliance with Assembly Bill 1358, which was effective in
2011. AB1358 requires that General Plan circulation elements plan for a balanced, multimodal
transportation network that meets the needs of all users of the streets, roads, and highways for safe and
Page 143
convenient travel in a manner that is suitable to the rural, suburban, or urban context of the General Plan.
Senate Bill 1000 (Leyva, 2016) require cities that have disadvantaged communities to incorporate and
environmental justice (EJ) policies into their General Plans, either as a separate EJ element or by
integrating related goals, policies and objectives throughout the other elements. Climate change and
resiliency is also a high priority subject required to be addressed in General Plans. The project will also
include a Climate Action Plan to address new State and regional goals.
While the current General Plan establishes the vision for Rancho Cucamonga as a healthy, innovative
community with high quality development, urban centers and corridors, there have been significant
changes in state law that more closely integrate elements of the General Plan than what is currently
included. A comprehensive update of our existing general plan will advance the City's vision for a
resilient, equitable and healthy community. A comprehensive General Plan Update will also address
issues and challenges facing the City, including diversifying employment opportunities, expanding
housing and mobility choice and preserving the character, history, and quality of life that make Rancho
Cucamonga a special place to live.
ANALYSIS:
The Planning Department provided a detailed scope of services to the Procurement Division for the
purposes of development of a team of consultants to work alongside City staff for a comprehensive
General Plan Update, including professional project management services to ensure the update is
completed on time and within budget. A formal Request for Proposals ("RFQ") #19/20-10 was posted
and advertised in the City's electronic bidding system. There were eight hundred and forty-one (841)
notified vendors, seventy-seven (77) prospective vendors downloaded or reviewed the bid
documentation and twelve (12) responses were received. An evaluation panel was formed and the
proposal responses were evaluated and rated in accordance with the criteria identified in the RFP. After
evaluation and interviews with all the proposal teams, we found that the best team to complete this effort
was not any one vendor, but a combination of vendors that each bring specific expertise to the effort.
Raimi and Associates was selected to develop the General Plan document and its associated elements.
They will be responsible for the General Plan policy and developing community performance metrics, urban
design and land use, housing, health, sustainability and environmental justice as well as supporting City staff
on community engagement.
PlaceWorks with provide environmental analysis and Environmental Impact Report (EIR) for the General
Plan. Unlike previous General Plan EIR's, our goal with this EIR is to develop a document that can be utilized
for future projects to shorten the CEQA analysis for projects consistent with the General Plan.
Lisa Wise Consulting will work create a zoning implementation framework and develop necessary updates to
the Development Code that translate the policies of the General Plan into effective, user-friendly land use and
development regulations.
FISCAL IMPACT:
The total cost of the City over the life of the contracts for each vendor are outlined below:
• Raimi & Associates - $1,790,930 plus 10% contingency ($179,093)
• PlaceWorks - $286,996 plus 10% contingency ($28,699)
• Lisa Wise Consulting - $173,440 plus 10% contingency ($17,344)
Staff requests an appropriation of $2,476,502 from the General Plan Update Reserve into the Community
Development Technical Services Fund (1001314-5300) to fund the contracts and contingency. Funding for the
General Plan Update is partially provided through the General Plan Maintenance Fee assessed to new
Planning entitlements and Building permits. In addition, staff has applied for SB2 grant funds to update the
General Plan and Development Code to better support housing production. If received, these funds will be
used to offset allocations from the General Plan Update Reserve.
Page 144
COUNCIL GOAL(S) ADDRESSED:
The execution of these contracts supports the Council's Mid and Long -Range Planning goal of
preparing a comprehensive update to the General Plan by the 4th quarter of 2022.
ATTACHMENTS:
Description
Attachment 1 - PlaceWorks Scope of Work
Attachment 2 - Lisa Wise Consulting Scope of Work
Attachment 3 - Raimi & Associates Scope of Work
Page 145
CEQA
Introduction
The City is preparing a comprehensive general plan update, that will include preparation of an
environmental impact report (EIR). Just as the goals, policies and programs of the general plan will guide
decisions for the life of the General Plan, the environmental process affords the City an opportunity to
create a customized environmental process. This scope includes several components that are unusual to
an EIR but will add value to the General Plan Process. The concept is for the project description to include
these added value components, if the task is authorized by the City, allow for a vigorous public discussion,
and then have them adopted as part of the implementation package for the General Plan.
12.1 Added Value (OPTIONAL TASK)
In addition to providing the environmental analysis for the General Plan Update, the General Plan EIR con
also evaluate the following:
Initial Study. Customize the standard initial study 'checklist' by eliminating questions that are either
addressed by existing ordinances, standard conditions of approval, compliance with state law, etc., or
simply do not apply to the City. The GP EIR will include an evaluation and discussion of why the
question(s) no longer apply. Substantial evidence will be provided in the document to support the
customized initial study.
2. Thresholds ofSigni>icance. As part of the General Plan EIR, thresholds of significance that apply to the
City will be evaluated. Note that this will also require evaluation of thresholds that may exist in
ordinances and standards adopted by the City. The thresholds of significance will be included in the
environmental analysis and will inform the customized Initial Study as well as future environmental
analyses.
3. Mitigation Strategy. This will be a companion document to the General Plan EIR and could serve as an
MMRP for subsequent development projects. The GP EIR will include a discussion of these measures
and how the City applies them to development projects. As envisioned, in most instances the
mitigation strategy would not be General Plan policies, but rather a summary of standard mitigation
measures, ordinances, recurring conditions of approval, local, state, and federal requirements that the
City uses to address environmental impacts.
4. Streamlined Review Process Along with the customized initial study, thresholds of significance, and
mitigation strategy, the General Plan EIR will include areas where little to now additional
environmental analysis may be needed, or where only site-specific analysis would be required.
12.2 PROJECT MANAGEMENT AND MEETINGS
12.2.1 Coordination with City and Consulting Team
Coordination is essential to an efficient completion of tasks and to ensure that the most current project
features are analyzed in the EIR. PlaceWorks will coordinate closely with City staff and the consulting team
to ensure that the EIR and associated documents delivered to the City are legally defensible, accurate, and
useful to decision makers considering the approval of the project. We will also coordinate with the City
Page 146
and General Plan Consultant throughout the process not only to streamline the CEQA process, but to
avoid or anticipate any changes that could result in delays.
12.2.2 Administration
Mark Teague will be responsible for managing (1) EIR task scheduling and assignment, management of
resources, monitoring of costs, and schedule adherence; (2) consultation and coordination with local and
state agencies relative to the environmental document and the environmental review process; (3)
coordination and communications with the City's project team to ensure that City policies, procedures,
and any applicable codes are complied with and, where applicable, are incorporated into the EIR; (4)
ensuring that the environmental review process and the EIR satisfy the statutes and guidelines of CEQA;
and (5) representing the consultant team in public meetings and conference calls as requested by the City.
12.2.3 Kick Off Meeting
We anticipate two kick off meetings for this project. The first will be to start the General Plan effort and
review the roles and responsibilities for each of the project components. The second will be to officially
start the environmental impact report. The second kickoff meeting will be combined with a regularly
scheduled coordination meeting and is essential to ensure we have a complete and stable project
description for the analysis.
12.2.4 Scoping Meeting
PlaceWorks will organize and conduct one 'formal' public scoping meeting to present the preliminary
environmental assessment identified in the Notice of Preparation (NOP) for the proposed project and to
solicit comments regarding the scope and content of the environmental issues to be addressed in the EIR.
Because of the additional CEQA elements however, we anticipate that environmental policies and
thresholds may be discussed at most of the outreach meetings. We will prepare meeting materials in
coordination with the City. At each meeting, we will be prepared to discuss the environmental review
process, mitigation measures, thresholds and discuss environmental issues.
PlaceWorks recommends that the formal scoping meeting be held one to two weeks after the release of
the NOP so that the public has time to read through the NOP, and public concerns about environmental
issues can be identified. Following the meeting, we will prepare a summary of comments that will be
included in the EIR, with reference to where each comment is addressed or an explanation for why it is
not addressed (e.g., not an environmental issue).
In addition to the outreach meetings, PlaceWorks will contact local public agencies that have commented
on the City's previous documents. As public agencies seldom attend scoping meetings, we will reach out
to select agencies to determine if they have environmental concerns that should be addressed in the EIR.
12.2.5 Community Meetings & Workshops
Because we are proposing to make changes to the environmental process, we will attend three public
workshops during the general plan process to discuss thresholds, issues of concern to the community, and
process. Input from these meetings will help guide the preparation of the environmental documents.
These meetings are envisioned as part of the larger general plan workshop effort but could also be stand -
along workshops if desired.
12.2.6 Adoption Hearings
2
Page 147
Mark Teague will attend four public hearings for certification of the EIR — two Planning Commission
hearings and two City Council hearings —to present the findings of the environmental review and respond
to any CEQA-related questions from commissioners and City Council members. Four hours are assumed
for each public hearing, which includes preparation of a PowerPoint, meeting preparation, and
attendance time.
12.3 Background Report
PlaceWorks will work with the City to develop the background information for the EIR. This effort also
includes coordination with the R+A team to provide information essential to the consideration of policies.
The focus of this effort will be to provide a brief snapshot of existing conditions of the City that will affect
the development of policies in the General Plan. This will include physical conditions such as utilities,
traffic, open space, and regulatory, such as regional plans, procedures for project evaluation, and the
CEQA process. Working with R+A, the information provided by PlaceWorks will include policy questions for
discussion with the public as part of the update process.
The background report will also be the CEQA baseline to be considered when evaluating the project in the
EIR. We assume that most of the information in the report will be from existing data sources, and
previously approved environmental documents. As some of the information and policy implications may
not be known until after several of the public outreach meetings, we will design the report to lend itself to
easy update based on input from the public. To the maximum extent possible, the setting will be provided
in a graphic format with summary text with the expectation that it will be posted on the City's website and
referenced frequently throughout the update.
PlaceWorks will collaborate with the City and the R+A team to present the baseline information using ESRI
Story Maps or similar electronic web -accessible platform. This scope assumes that others will take the
lead and that PlaceWorks will provide information suitable for posting.
Under this task, the PlaceWorks team will review all relevant data, reports, and technical studies, typical
conditions of approval and mitigation measures applied to development projects, to outline the overall
environmental process and determine any further data needs. PlaceWorks' principal -in -charge will
participate in a project orientation/kick-off meeting with the City to discuss the proposed project; collect
available project information and studies; identify any data needs and gaps; further define roles and
responsibilities; set a protocol for communication; and refine, the overall work program for the CEQA
effo rt.
12.4 NOTICE OF PREPARATION
PlaceWorks will prepare a Notice of Preparation (NOP) of a Draft EIR. The NOP will clearly identify the
public review period, contact person, scoping meeting date(s), and address established for submitting
comments on the project. As this EIR will be comprehensive, we recommend using the abbreviated Notice
of Preparation method discussed in Section 15060(d) of the CEQA Guidelines that allows the City to
dispense with an initial study. Our budget assumes that PlaceWorks will reproduce and distribute the NOP
to the State Clearinghouse, County Clerk, responsible and trustee agencies, and other special interest
groups and individuals identified on a distribution list to be developed in consultation with the City. It is
assumed that the City will be responsible for all newspaper notices, site postings, internal distribution and
any direct mailings, and will post the NOP on the City's website.
This EIR will need to evaluate both the changes proposed in the General Plan, and the expected CEQA
streamlining. Therefore, the project description will need to include the CEQA streamlining policies.
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PlaceWorks will work closely with City staff and the General Plan consultant to ensure that the CEOA
components are ready for the NOP at the same time as the General Plan.
The schedule for the NOP is based largely on when a project description can be developed. While the
finer details of the project description can wait until the plan is drafted, the NOP needs to have sufficient
detail to allow the public and agencies to understand the project. This will be particularly important for
the areas where we want to refine the vision of the City; such as along the corridors.
12.5 Technical Analysis
To the maximum extent possible the results of the technical analysis will be presented as GIS layers
accompanied by supporting text. Visual representation of the technical data will help the public and the
decision makers process all of the background information. The following technical analysis will be used to
inform the relevant sections of the EIR. As part of the kickoff meeting, PlaceWorks will work with the City
and the General Plan Team to prepare a format for the EIR and distribute the format to the
subconsultants.
12.5.1 Air Quality, Greenhouse Gas Emissions, and Noise Analysis (Ascent)
This scope assumes that the information provided by Ascent will be suitable for inclusion in the Draft EIR
without peer review by PlaceWorks. PlaceWorks will coordinate with the R+A team to ensure the
information needed for the Draft EIR is provided. This scope also assumes that Ascent will incorporate
agency comments received during the NOP into their analysis.
12.5.2 Transportation (Fehr & Peers)
F&P will prepare the Transportation and Traffic section of the EIR, and EIR and will summarize the
previously developed existing conditions analysis for inclusion in the transportation impact study. Using
the SBTAM travel demand forecasting (TDF) model, F&P will estimate local and regional growth in
transportation demand, based on SBTAM future land use forecasts and known regional transportation
network changes. SBTAM future land use estimates for the City of Rancho Cucamonga will be vetted with
the project team and City staff prior to running the model to forecast future conditions. Future roadway
traffic volumes and LOS will be estimated using the verified land use forecasts and General Plan
transportation network and provided to City staff for their use. Transportation impacts will be evaluated
using VMT and will be consistent with the SBCTA/City of Rancho Cucamonga requirements that are
currently under development by F&P under contract to the City. Transportation impacts associated with
the General Plan will be evaluated in accordance with the standards identified in Phase 1. Mitigation
measures will be identified to address impacts associated with the general plan.
F&P will support the project team in its development and quantification of General Plan sustainability
strategies through the following:
• Assisting with the development of any GHG reduction targets
• Calculating the effectiveness of national and statewide strategies related to transportation
• Developing and quantifying VMT and GHG reduction strategies related to transportation
F&P will then prepare a draft report for review and submittal.
12.5.3 Infrastructure (CITY)
• Existing Infrastructure Analysis
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• Domestic Water Service Analysis
• Sanitary Sewer Service Analysis
• Storm Drainage Assessment
• Threshold for when a project needs additional analysis
• Impact fee discussion (When is the improvement required vs. fee payment, how does something get
on the list, timing of improvements)
12.5.4 Biological Resources (Ecorp)
ECORP will conduct a record search of known special status species, habitat, and aquatic resource
occurrences for the entire limits of the City using standard databases. ECORP will obtain location
information for all available existing occurrence information within the City limits. ECORP will conduct a
literature search to identify special status plants, wildlife, and habitats known to occur in the vicinity of the
proposed General Plan Update Study Area. Sources reviewed will similar to those reviewed in 2010 and
will include (1) database searches of the California Natural Diversity Database (CNDDB) and the California
Native Plant Society's (CNPS's) Electronic Inventory of Rare and Vascular Plants of California; (2) the 2008
South Coast Missing Linkages Project; (3) the most recent Federal Register listing package and critical
habitat determination for each Federally listed Endangered or Threatened species reported from the
vicinity of the proposed General Plan Update Study Area; (4) the previous Rancho Cucamonga General
Plan Update documents; and (5) other biological studies conducted within the Study Area. It is assumed
that the PlaceWorks and the City will provide spatial information used during the 2010 CEQA analyses,
and current spatial data that illustrates changes in land use since the 2010. For example: there may be
parcels or areas that were within map units that identify native habitat in 2010 that may have since been
developed.
ECORP will conduct general assessment surveys in the proposed General Plan Update Study Area. The
purpose of the survey will be to verify and update vegetation community map units within the Study Area
at a planning level, and in specific areas identified for a more detailed focus. Species observed that are
not already on the City's list, will be added. Text and Tables from the Biological Resources section of the
2010 document will be updated where necessary and recommended updates will be provided to
PlaceWorks for inclusion in the EIR.
Based on policy direction from PlaceWorks (see Task 6), R+A will prepare a combined Conservation and
Open Space Element. PlaceWorks and ECORP will provide the background information and best practices
for consideration of biological, cultural, tribal, and historic resources specific to the City. PlaceWorks and
ECORP will work with R+A to divide the information into policy statements, and mitigation strategy
consistent with the environmental scope outlined.
ECORP will review and comment on the biological resources section of the EIR as prepared for the General
Plan update. ECORP will review those sections as written by the client and provide comments and edits
that will further benefit the quality of the document in reference to discipline -specific legal and
professional standards, known technical studies, and information derived from records update and
mapping efforts. ECORP will submit the edited text with any comments or changes to the client for
incorporation into the draft document.
ECORP will consult with the Client and assist with the development of mitigation measures that are
consistent with the Resource Conservation element of the General Plan and that, where possible, allow
for expedited environmental review of development and infrastructure projects.
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12.5.5 Cultural, Tribal Consultation, Paleontological, and Historic resources
(ECORP)
Cultural Resources Sensitivity Model
ECORP will conduct a cultural resources records search for the entire limits of the City of Rancho
Cucamonga with the South Central Coastal Information Center (SCCIC) of the California Historical
Resources Information System (CHRIS) of the California Office of Historic Preservation. The cultural
resources records search will target ECORP will obtain copies of site boundaries for all previously recorded
archaeological sites and historical resources within the City limits. This information will be used by ECORP
to develop archaeological and built environment sensitivity models for the City as part of the General Plan
update. The models will be developed to reflect zones of high, moderate, and low sensitivity. Each model
will blend locations of high, moderate, and low sensitivity such that the resulting graphics for both the
General Plan and its EIR will not depict the confidential locations of known archaeological resources.
ECORP will author programmatic procedures for addressing cultural and tribal cultural resources as part of
future land planning efforts under the General Plan.
The purpose of this records search and sensitivity model is to inform broad land use decisions in the
General Plan, and to a lesser extent, allow project proponents and City planning staff to determine
sensitivity of proposed projects based on known cultural resources data. However, this scope does not
include a peer review of cultural resources technical reports for adequacy or completeness, nor does the
absence of previously recorded resources indicate that no resources are present within any given area.
ECORP cannot transmit confidential GIS data to the City unless the City is able to enter into a Conditional
Use Agreement with the CHRIS, as demonstrated by the employment of qualified City staff that meet the
professional qualifications standards established by the Office of Historic Preservation.
Historic Resources Update
In 2010, the City of Rancho Cucamonga completed a General Plan Update that included preparation of a
citywide historic context statement and reconnaissance -level historic resource survey of select properties
in the City to identify potential historic resources and districts. The update included a review of 445
previously recorded properties, recording and evaluation of 432 new properties, identification of
Neighborhood Character Areas (NCAs), local historic landmarks, historic districts, and NRHP and/or CRHR
listed properties. Due to the comprehensive nature of the historic resource survey for the 2010 General
Plan Update, ECORP proposes a focused review and update of only those properties previously
determined as Historical Resources from the previous update. These are assumed to include those
properties previously listed in the CRHR, NRHP, as California Historical Landmarks, and City -designated
NCAs. This focused review will help keep current the findings of eligibility for known Historical Resources,
while not exceeding the limited necessity of effort for the General Plan Update. Focused inventory and
evaluations of historic buildings will be completed later on a project -by -project bases implemented under
the General Plan and utilizing the existing historic context statement and General Plan documentation as a
guide for planning purposes.
ECORP will prepare a brief update to the existing Historic Context Statement for the City. ECORP assumes
the existing Historic Context Statement to the General Plan will not require a substantial update to its
relative recent completion in 2010.
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ECORP will contact up to two local historical societies in writing that may have information and/or interest
in the General Plan Update regarding historical resources to seek their input for incorporation into the
General Plan, as appropriate.
ECORP will provide an overview map showing the locations of known Historical Resources and NCAs that
were recorded and updated for this current effort. The map will not include an overview of previously
recorded buildings that were not previously documented as Historical Resources.
Tribal Consultation (OPTIONAL TASK)
If requested by the City, ECORP will assist the City in consulting with California Native American tribes
under Senate Bill 18 (SB 18), which requires local agencies, including cities and counties, to contact and
consult with California Native American tribes prior to amending or adopting a general plan or specific
plan, or designating land as open space. This consultation is different than what is required under AB 52.
ECORP will draft all required notification letters, coordinate tribal meetings, maintain the SB 18
administrative record, and provide technical support to the agency in responding to, or acting upon,
comments from tribes. ECORP will document the consultation process and comments discussed and advise
the lead agency on how to come to a conclusion to the consultation, as specified by SB 18. This cost is
based on time and materials, "best efforts" basis. If the amount of tribal involvement or requests for
technical support exceed what can be accommodated by this budget, an amendment would be required to
continue assisting the City.
ECORP will assist the City in consulting with California Native American tribes under Assembly Bill 52 (AB
52). This consultation is different than what is required under SB 18. ECORP will draft all required
notification letters, coordinate tribal meetings, maintain the AB 52 administrative record, and provide
technical support to the agency in determining whether Tribal Cultural Resources will be significantly
impacted by the amendment of the General Plan. ECORP anticipates that considerable discussion with the
tribes will be necessary to ensure their understanding that project -level CEQ4 review will be carried out in
the future, under the General Plan, during which time specific impacts to TCRs would be discussed,
pursuant to AB 52. ECORP will document the consultation process and comments discussed and advise the
lead agency on how to conclude the consultation, as specified by AB 52. This cost is based on time and
materials, "best efforts" basis. If the amount of tribal involvement or requests for technical support exceed
what can be accommodated by this budget, an amendment would be required to continue assisting the
City.
Tribal Cultural Resources General Plan Policy Development
Following completion of the sensitivity model study, historical resources update, and conclusion of tribal
consultations, ECORP will review the policies and goals in the existing General Plan to determine what
updates are warranted as part of the General Plan update, and in light of any new information about
cultural resources and tribal cultural resources within the City and to reflect changes in state law since the
General Plan was last adopted. ECORP will provide revisions to existing policies and goals, including
additions as warranted, as a red -lined Word document for incorporation into the draft General Plan
update.
ECORP will review and comment on the Cultural Resources chapter of the EIR drafted by PlaceWorks.
ECORP will review those chapters as written by the client and provide comments and edits that will
further benefit the quality of the document in reference to discipline -specific legal and professional
standards, known technical studies, and information derived from records update and mapping efforts.
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ECORP will submit the edited text with any comments or changes to the client for incorporation into the
draft document.
Paleontological Resources
ECORP will conduct a paleontological records search and literature review will be conducted to determine
the paleontological sensitivity of the various geologic landforms within the City boundaries. The records
search will include a review of known fossil localities in the Project vicinity and an assessment of the
potential for the Project area to contain buried paleontological resources based on geologic maps of the
region. The qualified paleontologist will determine if construction activities have the potential to impact
paleontological resources and document the findings and recommendations in a letter report. This scope
does not include paleontological surveys or impact assessments.
12.6 Screen check Draft EIR
12.6.1 First Administrative Draft EIR
PlaceWorks will prepare an EIR in accordance with Section 15168 of the CEQA Guidelines. The EIR will
examine the environmental impacts of the proposed project and will focus primarily on the changes in the
environment that would result from the project.
The format of the EIR will be discussed at kick off meeting, and can either follow the traditional method of
most EIRs or be customized to reflect the needs of the City. This project is not constrained by the
traditional EIR template. For example, if there are special study areas, such as along corridors, or in areas
where expanded development is proposed, the EIR can discuss these areas in each chapter separately, or
summarize the analysis in stand-alone sections of their own to assist with review of potential impacts and
any mitigation. This can be done both within the EIR and by using the Story Map platform. The analysis
would be the same, but how it is presented to the reader will differ depending on their interest.
Regardless of format, the contents of the EIR must include the requisite components as established by the
CEQA Guidelines.
The EIR will be clearly written and will avoid technical jargon, to the extent possible, so that the document
is easily understood. If technical terms need to be introduced for accuracy, they will be clearly defined at
the beginning of each section. The existing conditions of the project site will be used to set the baseline
for the environmental analysis.
The EIR will rely on General Plan policies, existing regulations, ordinances, and adopted standards before
recommending mitigation. Any mitigation measures will be thoroughly discussed with the City to ensure
that the measure is feasible. All recommendations will be based on substantial evidence in the record.
PlaceWorks will draft the EIR sections based on the technical studies in Task 4, and will ensure that each
technical expert reviews the EIR section, mitigation strategy, and general plan policy germane to their
expertise.
PlaceWorks will work with R+A and the City to develop 3 EIR alternatives. R+A will identify different land
use or policy alternatives and create growth projections by TAZ (population, jobs, and housing units) for
each of the EIR alternatives. Note that there is a distinction between CEQA alternatives designed to
reduce or eliminate identified environmental impacts, and general plan alternatives designed to provide
options to the City. PlaceWorks will work with R+A to identify CEQA alternatives based on the results of
the technical analysis. General Plan alternatives will be evaluated and compared to the proposed project.
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One of the CEQA streamlining actions is to review and analyze a set of standard mitigation measures that
would apply to most projects. These will be drafted using previous City actions and a thorough review of
existing regional, state, and local procedures.
PlaceWorks will provide the first Administrative Draft EIR in Word format, along with technical reports
used to support the conclusions. PlaceWorks will also build the administrative record as the project
progresses so that the entire record can be provided to the City following certification of the EIR.
12.6.2 Second Administrative Draft EIR
PlaceWorks will attend a meeting to review comments on the first administrative Draft EIR. While we
would prefer a single set of consolidated comments, we understand that there will be several reviewers
and that a meeting may be necessary to reconcile comments. PlaceWorks will make changes in track -
change mode and respond to each comment bubble. The second administrative draft will be provided in
track -change mode, allowing the reviewers to consider the edits in the most efficient manner possible.
This scope assumes diminishing comments and that the second administrative draft will not raise new
technical issues. This scope includes a meeting to review the second set of comments.
12.6.3 Screen Check Draft EIR
Following the second administrative draft PlaceWorks will prepare a screen check Draft EIR that includes
all mandatory elements of the EIR, technical appendices and the draft General Plan. The completed
screen check Draft EIR will be submitted to City staff for review and comment. Our proposed schedule and
budget assume that a complete screen check draft will be prepared for review and comment, which is
more efficient than submittal of selected sections on an incremental basis. It is also assumed that this
level of review will focus on fatal flaws to the document to be addressed before public review. As
appropriate, PlaceWorks' project manager will meet with City staff to discuss and resolve any major areas
of concern or to clarify areas of misunderstanding, etc. Follow-up with City staff/departments will be
conducted as necessary to respond to comments.
12.6.4 Public Draft EIR
PlaceWorks will prepare the public Draft EIR, which is the final version of the document before it goes into
reproduction. Upon the City approval of the Draft EIR as the public draft version, we will prepare a Notice
of Availability (NOA). The NOA will provide a summary of the project description and an explanation of the
scope of issues included in the Draft EIR. The NOA will also clearly identify the public review period,
contact person, and address established for submitting comments on the Draft EIR.
Once the EIR is ready for public review, PlaceWorks will provide an executive summary of impacts on the
Story Map platform. The intent is for the Story Map and the public draft EIR to be published on the City's
website at the same time. The environmental setting will already be posted as part of the baseline Story
Map.
Unless requested/required otherwise by the City, our budget assumes that PlaceWorks will reproduce and
distribute the public draft EIR and NOA to the State Clearinghouse, County Clerk, responsible and trustee
agencies, and other special interest groups and individuals identified on a distribution list to be developed
in consultation with the City. It is assumed that the City will be responsible for all newspaper notices and
site postings, and if necessary, will post the EIR on the City's website.
12.6.5 Housing Element Environmental Compliance
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With the Housing Element adoption deadline of October 15, 2021 (plus a 120 -day grace period), the
Housing Element will likely be adopted as a separate document preceding the General Plan adoption.
PlaceWorks will review the Element and discuss CEQA compliance with R+A and the City. Environmental
compliance options include but are not limited to: adopting the Element, but delaying its effective date
until certification of the General Plan EIR, using an exemption to adopt the Element, or using an
Addendum to the existing General Plan EIR. The level of analysis depends entirely on the programs and
policies in the Housing Element, and in particular whether large areas of the City will need to be rezoned
to accommodate the RHNA. The General Plan EIR will evaluate the Housing Element, and by the time the
Element is scheduled for adoption, the level of impacts will be known and can be used to inform the
process.
12.7 Final EIR
PlaceWorks will scan, bracket, and review the comments on the Draft EIR as they are received during the
45 -day public review period. The Response to Comments will contain an introduction describing the EIR
public review process, copies of all comment letters received, written responses to comments, and
revisions to the Draft EIR. Responses will be prepared by PlaceWorks, with input from the City, as needed.
Responses will focus on comments that address the adequacy of the environmental document.
Comments that do not address the CEQA adequacy will be noted as such and no further response will be
provided. PlaceWorks will prepare the responses in coordination with City staff, as needed, to ensure that
the Draft EIR and associated documents are legally defensible, accurate, and useful to decision makers
considering approval of the proposed project
The budget for the Response to Comments is an estimate only, based on a total of approximately 80 -hours
for preparation of the Response to Comments. The estimated number of hours includes only one round of
review of the Response to Comments by the City. The estimated budget assumes that no additional basic
research will be required to respond to comments, that the comments will be directed at the substance
and technical adequacy of the EIR, and that the comments will be compiled by the City and transmitted in
writing or via e-mail to PlaceWorks. If an unexpectedly large volume of comments is received, or if certain
comments result in the need for substantial response, or new research or analysis, the initial budget may
not be sufficient. Should this situation become apparent, we will discuss this concern with the City before
the responses budget is consumed and determine an appropriate course of action.
As required by CEQA, responses to public agency comments will be provided to those agencies a
minimum of 10 days prior to consideration of the project by the City Council.
12.7.1 Certification Documents
PlaceWorks will prepare a Mitigation Monitoring and Reporting Program (MMRP) based on mitigation
measures identified in the EIR and pursuant to Section 15097 of the CEQA Guidelines. The MMRP will be
defined through working with City staff to identify appropriate monitoring steps/procedures in order to
provide a basis for monitoring implementation of the General Plan. The MMRP will be in a standard City
format and will identify the significant impacts that would result from the proposed project; proposed
mitigation measures for each impact; the timing at which the measures will need to be conducted; the
entity responsible for implementing the mitigation measure; and the City department or other agency
responsible for monitoring the mitigation effort and ensuring its success. The MMRP will be submitted to
City staff for review and approval in conjunction with submittal of the Response to Comments (see Task 8).
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As part of the MMRP effort PlaceWorks will provide a summary listing of standard mitigation measures
organized to follow the City's customized initial study checklist. The measures will be a mix of compliance
with federal, state, and local permitting, existing ordinance, standard conditions of approval, and
negotiated conditions such as with the Tribes or regional agencies. The expectation is that these standard
measures will be discussed in the Draft EIR, reviewed by the public, and be applied as appropriate to
future development projects with the intent of streamlining the CEC1A process.
12.7.2 Findings of Fact and Statement of Overriding Considerations
Section 15091 of the CEQA Guidelines requires that no public agency approve or carry out a project for
which an EIR has been completed that identifies one or more significant environmental effects, unless the
public agency prepares findings for each significant effect. PlaceWorks will prepare draft findings and facts
in support of findings for each of the significant impacts identified by the EIR and the determination as to
whether those impacts would be reduced to below a level of significance by proposed mitigation
measures. These findings and facts will be incorporated into the resolution(s) to be prepared by City staff,
if deemed necessary.
Additionally, Section 15093 of the CEQA Guidelines requires that when an agency approves a project that
will have significant adverse environmental effects that are unavoidable, the agency must make a
statement of its views on the ultimate balancing of the merits of approving the project despite the
environmental impact(s). PlaceWorks will prepare the statement of overriding considerations for any
unavoidable significant impacts that may be identified by the Draft EIR. PlaceWorks will work with the City
Attorney to determine the format and extent of findings for the project.
12.7.3 NOTICE OF DETERMINATION
PlaceWorks will draft the Notice of Determination (NOD) for the City to review before the City files the
forms with the County Clerk. PlaceWorks will also prepare the NOC for filing with the State Clearinghouse.
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Deliverables
Task
Deliverable
Copies
Medium
1. Added Value (Optional Task)
CEQA Process
1
Electronic
Customized Initial Study
1
Electronic
Thresholds of Significance
1
Electronic
Mitigation Strategy
1
Electronic
Streamlined Review
1
Electronic
Summary Data on Story Maps
1
Electronic
2. Project Management
Timeline
1
Electronic
Meeting Action Items
1
Electronic
Staff Report Sections
1
Electronic
PPT
1
Electronic
3. City Now Report
Story Map Content
1
Electronic
Draft Report
1
Electronic
Final Report
1
Electronic
4. Notice of Preparation
Notice of Preparation
30
Paper
Clearinghouse Forms
1
Electronic
Public Notice (Draft)
1
Electronic
5. Technical Analysis
Biological Report
1
Electronic
Cultural Resources
1
Electronic
SB-18/AB-52 Letters
1
Electronic
6. Draft EIR
First Admin DEIR
1 Electronic
Second Admin DEIR
1 Electronic
Screen Check DEIR
10 Paper
Public Review Draft DEIR
30 Paper
1 Electronic
7. Final EIR
First Admin FEIR
Second Admin FEIR
1 Electronic
Screen Check FEIR
10 Paper
Public Review FEIR
Findings of Fact
30 Paper
1 Electronic
8. Certification Documents
MMRP
1 Electronic
Resolution
1 Electronic
Notice of Determination
1 Electronic
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12.7.4 Scope and Budget Assumptions
The following is a list of assumptions for the General Plan update.
• The level of effort for each task is limited to the general number of hours for each task listed in
the budget spreadsheet. PlaceWorks may reallocate hours between tasks if individual tasks are
completed in less time than anticipated.
• City staff or R+A will provide all of the necessary land use data needed to complete the General
Plan update. This includes GIS layers for existing land use, general plan designations, zoning
districts, number of housing units per parcels, non-residential square footage and jobs per parcel,
parcel -level assessor data, and roadway network with street types and roadway widths and
number of lanes, among other data. All data and information provided by the City will be assumed
to be correct and up-to-date.
• All deliverables will include a draft and then a final version, unless a different number of
deliverable is stated in the scope of work.
• City comments on the Administrative Draft EIR are provided in one consolidated set of comments,
and will not require new analysis or technical studies.
• City comments on the Screencheck Draft EIR will be focused on typographical errors, formatting,
and other minor edits only.
• PlaceWorks will inform the City if a request is out of scope. No work on the request will
commence until the City has approved the scope change and budget.
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City of Rancho Cucamonga - Development Code Update Scope of Work
Prepared by LWC on 12/6/19
Proiect Understandin
The City of Rancho Cucamonga (City) is seeking a qualified Consultant as partner to prepare
amendments to the Development Code to implement the new General Plan, which will include
addition of form- based code components (a "hybrid code"). Since the City's existing
Development Code was updated in 2012, a comprehensive update and restructuring is not
anticipated at this time. The goals of the Development Code update are to codify the
community's vision as established in the General Plan update process, increase certainty in the
development review process, and facilitate implementation of key General Plan concepts related
to land use and urban design.
A primary objective of the code update is to integrate form -based regulations in appropriate
areas, such as along Foothill Boulevard, to promote pedestrian activity and transition these
areas from auto -oriented to more walkable and urban configurations.
Fundamental elements of the Development Code Update:
1. An updated hybrid Development Code that integrates form -based and conventional zones.
2. New zoning regulations for walkable mixed-use areas. It is anticipated that a form -based
code will be completed for at least the Foothill Boulevard corridor and possibly some of
the City's other key corridors.
3. New or revised conventional zones to implement the full land use vision of the General
Plan.
4. Revised general development standards to address General Plan policy or existing
deficiencies with respect to landscaping, open space, and noise, among others.
5. Improved administration and permit procedures to streamline development review for
projects consistent with the General Plan and ensure adequate tools for Code
enforcement.
6. Compliance with State and Federal law (does not include a sign code update).
983 OSOS STREET, SAN LUIS OBISPO, CA 93401 (805) 595 1345 I LISAWISECONSULTING.COM 11
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Scope of Work - Development Code Update
This Scope of Work for the Development Code Update is based on LWC's understanding of the
City's goals and our experience in other code update projects. LWC will work with the City and
modify the Scope of Work, as necessary.
Task 1. Project Management and General Plan Coordination
1.A Development Code Update Kick-off Meeting
City Staff and the LWC will hold a kick-off meeting to 1) Review and adjust the Scope of Work to
ensure it is still relevant for the expected need given the progress on the General Plan and 2)
Review and discuss the Development Code Update process. It is anticipated this kick-off meeting
will be held shortly after the release of the Public Review Draft General Plan.
1.13 Project Management
LWC will maintain regular communication with the City during the development of the
Development Code. LWC will participate in monthly conference calls with City staff to discuss
project timeline and deliverables, as well as identify any issues or concerns.
1.0 General Plan Coordination
To streamline the Development Code Update process and ensure the General Plan provides
sufficient guidance to the development Code, LWC will monitor progress on the General Plan
update and discuss the preferred land use policy framework with the R+A and STP team. LWC
anticipates beginning coordination on the General Plan no sooner than General Plan Task 4:
Citywide Visioning.
Deliverables: Prepare for and attend the Development Code kick-off meeting. Participate in monthly
conference calls with City Staff. Coordinate with the General Plan team, including review and
monitoring progress on land use strategies.
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Task 2. Review of Existing Development Code
2.A Analyze the Existing Development Code
In conjunction with Task 3 (Public Outreach), LWC will undertake the following tasks to identify
issues with the existing Development Code and determine the best approach to improving the
Development Code through targeted amendments:
• Summarize the General Plan goals, policies, and programs relevant to the
Development Code, with special attention to the vision for the City's key corridors and
any proposed new General Plan land use designations. LWC will document any
inconsistencies between the existing Development Code and the new General Plan.
• Review staff identified list of Development Code issues and problems.
• Perform a legal consistency review to identify and summarize any inconsistencies
between the existing Zoning Code and California State Law, which need to be
addressed in the Code Update.
2.13 Micro -Scale Analysis
Drawing from neighborhood and sub -area mapping and character analysis work completed as
part of General Plan Task 3.3 Land Use, Urban Design and Public Realm Report, LWC will work
with the City to perform a micro -scale analysis of select portions or subareas of the
areas/corridors the City envisions to transform into more walkable, lively, mixed-use areas. LWC
and the City will select micro -scale analysis subareas that are representative of other subareas
within the larger focus area/corridor. This analysis will establish the framework within which
form -based tools may be employed, and will document the unique patterns and characteristics
of these subareas (up to 4), such as block sizes, lot sizes, building placement, frontage types and
other small scale elements that add to the character and quality of the built environment.
This assumes two LWC staff will available for a one -day site visit to walk the subarea(s) and
document findings and to train City staff on documenting development patterns. This task also
assumes City staff will support in the micro -scale analysis effort to complete the analysis of the
identified subareas.
2.0 Approach and Recommendations
Based on the results of the analysis performed in Tasks 2.A and 2.13 and public input, LWC will
frame an approach to the Development Code update. LWC will work closely with City to develop
the approach to ensure that City goals and budget objectives are met. LWC recommends
completing the following tasks:
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• Develop a recommended approach to the integration of new (conventional and form -
based) zones. LWC will work with Planning and Legal Staff on this task.
• Provide a list of recommended code amendments which correct identified
inconsistencies with General Plan, address staff identified issues, and remedy any
legal inconsistencies.
• Prepare code form -based code framework that outlines the form -based provisions
and summarizes the place types envisioned for different focus areas. LWC assumes
the General Plan provides a clear vision for potential form -based code areas, and
provides direction for building scale, design, and form.
• Prepare preliminary style guide (e.g cross reference format, page layouts, fonts,
numbering, terminology, etc.). Style guide will also address the format of deliverables.
• Annotate the Development Code table of contents, identifying new and modified
sections. (assumes no major restructuring)
Deliverables: PowerPoint presentation summarizing the findings from Task 2.A and 2.B and
recommendations from Task 2.C. A spreadsheet/table presenting the form -based code framework.
Annotated table of contents and style guide, one (1) electronic copy.
Task 3. Public Outreach
3.A Staff Interviews
LWC will conduct interviews with City staff in several departments, such as Planning,
Engineering, Building & Safety, and Economic Development, as well as the City attorney and
members of the Planning Commission or City Council, to understand issues and concerns
regarding the effectiveness and usability of the Development Code, administration and
enforcement issues, priority amendments, and overall desires for the Code Update. Two
members of LWC will be available for one half day (4 hours) of one-on-one or small group interviews.
Deliverables: Prepare for and conduct one day of focus group meetings and/or interviews. Memo that
summarizes stakeholder input and key findings important to the Development Code Update.
3.13 General Plan Events
LWC will attend two (2) General Plan public outreach events to discuss issues related to the
Development Code. As these meetings will be held as part of the General Plan Update process,
no draft Development Code material will be available to present. LWC assumes the City and the
R+A Team will be responsible for meeting logistics, noticing, agenda, presentation, and
preparation of meeting materials. The General Plan events to attend will be determined in
coordination with the City once the agenda for General Plan public events is finalized.
Deliverables: Prepare for and attend two (2) General Plan public events.
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4. Prepare Development Code Amendments
4.A Administrative Draft Development Code Amendments
Based on an agreed upon approach (incorporating agreed upon style and formatting principles
established in Task 2), LWC will prepare Administrative Draft Development Code amendments
that incorporates findings from Tasks 1, 2 and 3 and additional direction from City Staff. The
Administrative Draft Development Code amendments will:
• Effectively correlate with General Plan policies and land use designations (e.g.,
incorporating new or revised land uses and/or zoning districts), including new zoning
regulations to accommodate mixed-use development, depending on the vision of the
General Plan.
• Establishes a system for streamlining the permitting process for compatible projects
by allowing for more opportunity for administrative review and approvals.
• Address staff identified deficiencies.
Deliverables: Administrative Draft Development Code amendments, one (1) electronic copy in pdf
format.
4.B. Prepare Form -Based Standards for Select Areas
Based on the input on the form -based code framework in Task 2, LWC will prepare an
Administrative Draft of up to four (4) Form -based Zones for City Staff review and comment. The
Administrative Draft Form -based Zones will be incorporated into the Administrative Draft
Development Code amendments in Task 4.A.
It is anticipated that the form -based zones will have the following components:
• Building form standards
• Frontage type standards
• Standards for large sites
• Parking standards
• Use regulations
4.C. Staff Review
To facilitate the City's review of the Administrative Draft Development Code, LWC will be
available for two conference calls with Staff to go over comments and questions. LWC finds it
helpful to discuss issues and identify solutions. LWC assumes City staff will provide LWC one set
of non -conflicting comments compiled into one document prior to scheduling review meetings.
Deliverables: Prepare for and attend two conference calls to discuss staff comments on the
Administrative Draft.
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Task 4.D. Public Review Draft Development Code Amendments
In response to the City's comments and direction on the Administrative Draft Development
Code, LWC will prepare a Public Review Draft for review and comment at public hearings.
Deliverables: Public Draft Development Code Amendments one (1) electronic copy in pdf format.
4.E Final Development Code
Based on direction received from the Planning Commission, City Council, public comment, and
City Staff, LWC will modify the Public Review Draft Amendments and prepare the Final Adopted
Development Code Amendments. The City will be responsible for publication and distribution of
the Final Development Code and online posting.
Deliverables: Final Development Code Amendments one (1) electronic copy in pdf format.
Task 5. Optional Tasks
Optional- 5.A Public Open Houses
LWC will work with City Staff to host two (2) public open houses during the Development Code
Update. The focus of these workshops will be to inform the public on the Development Code
update process, answer questions, and provide education and general informational material.
LWC will work with staff to determine the topics and materials to have available at each open
house.
City Staff shall secure location for public open houses and prepare and place appropriate
advertising and public notices.
Deliverables: Prepare for and attend two (2) public open houses. Provide related materials such as
hand-outs, as appropriate.
Optional- 5.13. Specific Plan/Master Plan Incorporation
LWC will simplify and integrate regulations from existing specific plans and master plans into
the Development Code. Integration of existing plans into the Development Code will require
close coordination with the City General Plan team as the land use policy and vision for these
areas are revised, to determine which standards are appropriate to maintain, and to ensure the
consistency between land use policy and the Development Code. This Task assumes the City
and/or the General Plan Team will provide clear direction for the underlying land use policy of
these areas. As part of this task LWC will:
• Review the City's existing Specific Plans and Master Plans and summarize the
development regulations embedded within these documents.
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• Develop a recommended approach to incorporating Specific Plan/Master Plan
regulations into the Development Code (as appropriate).
• Discuss recommendations with City staff and determine a final approach consistent with
the agreed upon not to exceed budget amount for this Task.
• Integrate agreed upon elements from existing Specific Plans and Master Plans into new
zones or overlay zones, specific use standards, or other.
Optional- 5.0 Adoption Hearings
LWC will attend one (1) Planning Commission hearing to present and receive feedback on the
Public Review Draft Development Code Amendments.
LWC will attend one (1) City Council hearing to present and receive input on the Public Review
Draft Development Code Amendments.
City staff will prepare the staff report, resolution, adopting ordinance, prepare and place
appropriate advertising and public notices, and work with the City Attorney, as needed.
Deliverables: Prepare for and attend one (1) Planning Commission hearings Provide related
materials such as agenda and a PowerPoint presentations. Summarize Planning Commission
comments to present to City Council.
Optional- 5.11) Additional Meetings
LWC will prepare for and participate in additional meetings.
Budget
A proposed budget is presented in Attachment A. This budget is preliminary; LWC is open to
refinements to meet City expectations.
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Exhibit A:
Proposed Scope of Work
The following is the scope of services for the Raimi + Associates team (R+A or R+A team) for the Rancho
Cucamonga General Plan Update. The scope also includes services for the Environmental Impact Report,
which will be managed under a separate contract by the PlaceWorks team (PlaceWorks or PlaceWorks
team). Tasks not specifically identified or described herein shall be considered "extra work" under the
terms of the contract. The budget for the scope of work for the R+A team is included in Exhibit B. The
level of effort for each task is included in the budget. The project schedule is identified in Exhibit C. The
goal is to have the General Plan adopted and EIR certified in the first quarter of 2022.
Task 1: Project Initiation
Task 1.1: Project Kick-off Meeting
The R+A team will hold a full-day kick-off meeting in Rancho Cucamonga to initiate the project. This
meeting will include an overall team meeting, one-on-one topic -specific meetings with City staff, and a
tour of the City. The topic -specific meetings with staff may be related to land use and growth, economic
development, health and sustainability, transportation, and community engagement. The R+A team will
also present for discussion a proposed framework and approach for evaluating existing conditions and for
presenting, structuring and evaluating potential growth and change scenarios.
Task 1.2: Collect and Review Existing Planning Documents ; Prepare Map Book
The City will provide the R+A team with a comprehensive list of documents and data necessary to
prepare the General Plan. Following delivery of materials, the R+A team will prepare a supplemental data
request list to obtain additional data from the City. R+A will also review existing planning documents and
technical reports provided by the City. As part of this task, R+A will create a "map book" that compiles all
of the data provided by the City. The map book will allow the team to quickly review geographic data
across a variety of topics. The map book will be based on and correlated with a data -base organized into
"layers" of information to help inform the consideration, testing and evaluation of alternative growth and
change scenarios.
Task 1.3: Project Work Plan
R+A will develop a project work plan broken out by scope task that specifies lead and supporting team
members, key work elements, major deliverables/outcomes, due dates, required City actions, and task
status. The document will also outline methods of communication between team members. The work
plan will be a living document, updated throughout the General Plan update process.
Task 1 Deliverables
• Plan analysis and alternatives framework recommendations presentation.
• Kick-off meeting notes
• Data and document request memo
• Map Book
• Project work plan — draft and final
Exhibit A: Raimi + Associates Scope of Work
Page 166
Task 2: Community Engagement
The following presents our overall approach and specific tasks for community engagement for the
Rancho Cucamonga General Plan Update. The ultimate goals of the engagement process are to: expand
the number and variety of people who participate in planning projects; provide a diversity of ways for the
community to engage in the process; create new ways of the City engaging with the public; provide
transparency and trust -building through the citywide planning process; receive feedback on key land use,
transportation, economic, health, and other policy issues; and provide opportunities for the community
to take ownership of the plan in preparation for implementation. The tasks identified below will occur in
partnership with City staff.
Task 2.1: Collaboration/C oordination with Communications & Marketing Team
Planning and executing a robust and meaningful engagement program for the General Plan will only be
successful with regular collaboration and coordination with the City Marketing and Communications
Team (Comms Team). Throughout the project the R+A team will meet with the Comms Team to discuss
engagement activities and determine new approaches to engaging the community in the process. This
task includes time for meetings and coordination throughout the project.
Task 2.2: Community Engagement Plan
R+A will prepare a community engagement plan that identifies outreach tools and platforms and the
timing and responsibilities related to each activity. The engagement strategy will help guide the outreach
efforts, but will remain flexible to evolve as we go through the planning process to course correct as
needed. The engagement plan will include:
• A "sampling plan" with demographics for sub -populations including seniors, youth,
neighborhoods, families, non-English speaking populations and others and methods of reaching
each sub -population.
• Key messages for the General Plan process
• Engagement targets and measures of success
• Detailed engagement strategies by project phase
• Graphic schedule of engagement process
Task 2.3: Stakeholder Interviews
The R+A team will conduct up to 20 one-on-one, one-hour stakeholder meetings and/or interviews.
Stakeholders will be identified with City staff at the beginning of the project and may include: City Council
members, key business and advocacy organizations, and community leaders. A number of team
members will participate in stakeholder interviews so no one firm will attend all interviews. R+A will
prepare a brief memorandum summarizing the results of the stakeholder interviews. City staff will be
responsible for meeting logistics.
Task 2.4: Community Workshops and Open Houses (6 total)
R+A will organize up to six (6) community meetings throughout the process. The format and structure of
each will be different to reflect the specific topic however each workshop will include educational
information and opportunities for public feedback on specific topics.
Exhibit A: Raimi + Associates Scope of Work
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For the City of Rancho Cucamonga General Plan, we are proposing the following workshops. These will be
refined during the development of the community engagement plan:
• Discovery /Issues and Opportunities. This workshop will initiate the process, produce educational
information on General Plans, provide an overview of background information and allow
community members to provide input on what makes the City unique and special, issues facing
the City, and opportunities for the future. For the existing conditions, R+A will present a high-level
overview of existing conditions for a variety of topics including housing, land use, transportation,
economic development, health and sustainability.
• Vision Festival. This festival will occur after a significant amount of on -the -ground engagement
(stakeholder meetings, pop -ups, neighborhood meetings, etc.) and will focus on confirming the
long-range vision for Rancho Cucamonga, key issues and opportunities. The meeting could be
organized as a festival with presentation, stations and interactive activities.
• Focus Area Workshops (2). R+A will organize two (2) workshops focused on potential changes in
key locations in the City, such as the Foothill Boulevard Corridor. The workshop will include
background educational information on the specific areas and then discussions of if and how the
area could transition overtime.
• Policy Direction Open House. Toward the end of the policy development phase of the project, we
will organize a community open house to review the proposed General Plan direction for all major
topics of the plan.
• Draft General Plan Open House. After the Draft General Plan is released for public review, we
recommend that City staff hold an open house to review the content and collect feedback from
the community. The R+A team could prepare materials and attend as an optional task.
For each meeting, the R+A team will develop the workshop format and prepare the agenda and other
materials and facilitate the meeting. City staff will provide logistical support, assist in the preparation of
materials including layout, print materials and assist with staffing each event.
Task 2.5: Pop -Up Workshops and Displays
At key junctures in the process, the R+A team will prepare for and attend "pop-up" workshops or
"intercept" meetings at planned well -attended events. The pop-up workshops will be held at times and
locations convenient for a wide cross section of participants (e.g., youth, young families, minority groups,
and other traditionally -underrepresented groups). Each pop-up will include educational materials and
interactive exercises. R+A will prepare materials for four distinct pop-up workshops during the following
phases:
Issues, Opportunities and Visioning. This series will identify the issues facing the community, the
opportunities for improvement, the strengths of the community and the overall vision and
direction of the City.
2. Sub -Area Alternatives. During the alternatives phase, R+A will organize a series of pop-up
workshops to obtain feedback on the alternatives. Our expectation is that we will create one
board for each major change area of the City and then hold pop-up workshops in that specific
area.
Exhibit A: Raimi + Associates Scope of Work
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3. Topic Pop -Ups. During the policy development phase, the team will hold pop-up workshops on
various topics, including housing, transportation, health and climate change.
4. Policy Direction and/or Draft Plan. Near the end of the citywide policy development or plan
development phase, or after the draft General Plan is released, R+A will hold a series of pop-up
workshops to obtain feedback on the changes to the General Plan and a prioritization of
implementation actions.
While the R+A team will prepare the materials, we expect that City staff will attend events and transcribe
the results. The R+A team will then prepare a summary for each phase of pop-up events.
Task 2.6: Online Engagement
Throughout the process, R+A will develop online engagement activities in conjunction with City staff. This
will include a survey using the MetroQuest platform during the guiding principles and issues
development phase and brief surveys corresponding to the pop-up workshops. Each survey will include
developing the survey tool and a high-level summary of the results. No detailed analysis or cross -
tabulations are included in the scope and budget
Task 2.7: Ongoing Community Engagement
Throughout the process, the R+A team will assist City staff with community engagement relative to the
General Plan. This task includes time for engagement activities that are not specifically identified in the
scope of work. Potential activities are listed below.
• Organizing educational videos or speaker events to provide background information to the public
on General Plan topics.
• Meetings with neighborhood associations and stakeholder groups throughout the process.
• Participation in and feedback on the branding program for the General Plan.
• Participating in one-on-one stakeholder meetings throughout the project.
• Contributing content for the project website
• Preparing content for educational materials, including project fact sheets, frequently asked
questions.
• Attending pop-up workshops
• Developing overall project messaging for issues as they arise throughout the process
• Organizing topics -specific focus groups or roundtable discussions.
• Preparing brief online surveys.
• All other engagement activities not included in the above tasks.
• Youth engagement, including youth -focused public workshops
No set activities are proposed in this scope of work, but a maximum budget is identified in Exhibit B.
Exhibit A: Raimi + Associates Scope of Work
Page 169
Task 2 Deliverables
• Draft and Final Community Engagement Plan
• Stakeholder Interview Summary
• Pop-up workshop materials and summary results (4x)
• Community workshop materials and summary results (6x)
• Summary memorandum from each online (5x)
• Other materials as defined in the Ongoing Community Engagement task.
Task 3: Discovery
During this task, the R+A team will prepare a series of stand-alone technical existing conditions reports
that summarize the current conditions and future trends for topics critical to the General Plan update. In
order to conserve budget, City staff will be responsible for collecting and confirming the validity of the
majority of background information. The existing conditions analysis will include the technical reports
and studies listed below. Each report will include a summary of existing physical information, a summary
of critical State and regional regulations, a summary of relevant plans and reports for the topic, and
summary conclusions that focus on issues and opportunities. The reports are not meant to be exhaustive
existing conditions on the topic or existing setting sections for the EIR. Rather they are intended to
provide a high-level summary of the key strengths, weaknesses, opportunities and threats for each topic
that guide policy development in the General Plan.
Task 3.1: Review and Assess Existing Reports, Studies , and Regulations
The R+A team will review existing reports, studies, and work with staff to determine how the information
should be incorporated into the General Plan. Documents reviewed will include existing Specific Plans,
the existing General Plan and zoning ordinance, regional planning documents, and other plans, studies,
reports, and regulations that would provide additional information relative to the General Plan Update
effort. The deliverable for this task will be a matrix summarizing each document and identifying how each
should be incorporated into the General Plan.
Task 3.2: Map -based Analytical Tool System (MATS)
Building upon the initial Map Book work of Task 1.2, the R+A team will develop a map -based analytical
tool system (MATS) utilizing a combination of GIS and UrbanFootprint. The MATS will organize the City by
distinct sub -areas, building off of the %-mile grid on which much of the City's street network is based.
Each sub -area will then be assigned 1 or more place types representing the existing land use and urban
form. City staff will be responsible for determining the place type of each area based on their knowledge
or field surveys and provide R+A with an annotated map available for input to UrbanFootprint. R+A will
then use UrbanFootprint and other analytical tools (if readily available) to describe the performance and
conditions in each sub -area. This may include:
• Land use mix (including housing mix)
• Development intensity
• Energy use and GHG emissions (from buildings and transportation)
• Susceptibility to hazards (fire, earthquake, etc.)
• VMT and mode split
• Connectivity (intersection density, proximity to transit, proximity to commercial services, etc.)
Exhibit A: Raimi + Associates Scope of Work
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• Access to parks
• Socioeconomics (race/ethnicity, income, educational attainment)
• Environmental pollution
• Level of growth and development expected
Task 3.3: Land Use, Urban Design and Public Realm Report
The R+A team will prepare a land use, urban design and public realm report that provides an overview of
the existing and allowable land uses in the City and the City's major urban design and public space
characteristics. Topics may include:
• Existing land use map and table, and changes since the adoption of the last General Plan (if
available)
• General Plan designations and zoning districts
• Existing SCAG growth projections and opportunity sites/areas, including an analysis of whether
the existing General Plan designations, Specific Plans, and zoning districts accommodate the
amount of growth expected in the City
• Urban design character map and City structure (e.g., gateways, community focal points, activity
centers, views, topography) with parallel community character photographic survey. A
documentation of the public realm character in the City including elements that both support and
detract from the overall vision
• A summary of the number, location, and condition of parks, open space preserves, recreation
trails, and recreational facilities
• The location of schools, public buildings, libraries and other public uses in the City
Task 3.4: Mobility and Transportation
The R+A team will prepare a background report summarizing existing mobility conditions, which will
include an inventory of transportation facilities (roadway, parking, transit, pedestrian, bicycle), and a
summary of their current operation. The report will include existing functional classification of City
streets; an inventory of existing signalized intersections; collision statistics in the City over past five years;
pertinent traffic and travel information available from the City, SBCTA, the US Census, and other sources;
existing transit services and facilities; existing bicycle facilities; and existing pedestrian facilities. The
purpose of this review is to identify existing data needs and determine which of the previous data
collection and mapping efforts can be employed in this analysis.
The current City of Rancho Cucamonga Circulation Element was last updated in 2010 to focus on infill
development. Since the last update, several major changes to the transportation landscape related to
Rancho Cucamonga have occurred:
• At the state level, SB 743 is removing vehicular level of service (LOS) as a CEQA significance
criteria and replacing it with vehicle miles traveled (VMT).
• SCAG's adoption of the 2016 Regional Transportation Plan/Sustainable Communities Strategy
(which will be updated in May of 2020).
• Technological changes affecting the way transportation services are delivered, including
transportation network companies (e.g., Uber, Lyft), mobile apps (e.g., Waze), rise of shared
Exhibit A: Raimi + Associates Scope of Work
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mobility (e.g., car share, bike share, subscription -based mobility, scooters), and internet
shopping/home delivery.
• Upcoming and future trends that will further disrupt traditional approaches to transportation
(e.g., autonomous vehicles and microtransit).
• Changing demographic tastes, including more interest in active transportation, health, and urban
living.
This review will reflect on-going work completed by the City, such as the Etiwanda Heights and Empire
Lakes Specific Plans, which are implementing Complete Streets principles.
In addition, the R+A team will collect existing transportation data for use in this study. The R+A team will
use existing traffic counts from other studies, but new traffic counts will likely be required. The scope and
budget assume that the R+A team will conduct 24-hour machine traffic counts on up to 40 roadway
segments.
The R+A team has access to the latest SBCTA regional model (SBTAM) that was completed in 2018 and is
consistent with the 2016 RTP/SCS. Depending on when the land use planning for the General Plan is
completed, the R+A team will utilize the most recent version of the SBTAM model, potentially with
updated land use from the 2020 RTP/SCS. We anticipate employing the model for the following
purposes:
• Future roadway segment volumes for the Circulation Element
• VMT forecasts based on the recommended origin/destination approach, which will exclude
through travel, but account for vehicles traveling within and into and out of the City. It is
anticipated that these VMT forecasts will be employed for the Greenhouse Gas Emissions analysis
that the R+A team will perform.
• VMT forecasts using the methodology developed through the SB 743 implementation effort we
are currently completing.
It is anticipated that land use and roadway characteristics will be reviewed and revised to be consistent
with the General Plan planning assumptions. Please note that we have not budgeted to recalibrate
SBTAM, nor have we budgeted to develop a new calibrated model for this effort; rather, we propose to
utilize the best tool available to develop forecasts for this effort. Our fee estimate assumes that the land
use data will be provided by Traffic Analysis Zone (TAZ) in a format that can be incorporated into the
model. The R+A team has budgeted to complete up to three model forecasts to test General Plan
scenarios as part of this effort.
This review of transportation conditions will also leverage the existing work completed previously,
including SBCTA's active transportation work, recent specific plans, and Healthy RC efforts.
Task 3.5: Environmental Justice and Community Health Report
The R+A team will prepare a health and equity background report. Health topics that will be addressed
include life expectancy, physical activity levels, access to healthy foods, environmental pollution,
respiratory health, heart disease, and other relevant data and indicators, as available. Where possible,
the data will be compared to neighboring cities, the County, and/or the State. Additionally, the R+A team
will conduct an assessment to identify underserved and disadvantaged neighborhoods, as required by SB
Exhibit A: Raimi + Associates Scope of Work
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1000. The R+A team will collect and compare data from the Healthy Places Index, CalEnviroScreen, and
the Regional Opportunity Index, among others. Using GIS and other qualitative information, this data will
help identify underserved neighborhoods, (e.g. limited access to public facilities and parks) and
understand exposure and vulnerability to safety risks and hazards (e.g. extreme heat, seismic risks, and
flooding).
Task 3.6: Economic Profile and Market Conditions
The R+A team will prepare an Economic Profile that will review key socio-economic characteristics for
Rancho Cucamonga. As part of this task, the R+A team will review the demographics and employment
profile of the City and the Inland Empire region. For context, the economic profile will evaluate current
and future population, employment, and housing trends using a range of public and proprietary data
sources, including U.S. Census American Community Survey, SCAG, California Dept. of Finance, County
and Zip Code Business Patterns, U.S. Census Longitudinal Employment -Housing Dynamics, and others, as
appropriate, particularly focusing on population, employment, age, income, household characteristics
and educational attainment.
Task 3.7: Climate Change, Air Quality, and Noise Report
The R+A team will prepare background reports for Air Quality, Noise, and GHG Emissions and Climate
Change Vulnerability as described below.
Air Quality Background Report
The R+A team will prepare an Air Quality Background Report to support the General Plan Update and EIR.
This report will contain information with sufficient detail to establish the environmental and regulatory
settings needed to inform both policy development for the General Plan Update and the environmental
analysis of the EIR.
Environmental Setting: The R+A team will provide updated information regarding air quality
measurements, as well as monitoring or reporting data, from existing published sources for criteria
pollutants and toxic air contaminants (TACs). This information will include previously reported criteria
pollutant emissions from the 2010 General Plan for baseline and future conditions. The R+A team will
also summarize any recent or planned changes in stationary or mobile sources.
Regulatory Setting: The R+A team will provide an updated accounting of the region's attainment status
for various pollutants per the California Ambient Air Quality Standards (CAAQS) and the National Ambient
Air Quality Standards (NAAQS), along with relevant regional air quality regulations, thresholds, or
guidance issued by the South Coast Air Quality Management District (SCAQMD). The R+A team will
summarize relevant regional regulations, plans, and programs from the Southern California Association of
Governments (SCAG) and the San Bernardino Council of Governments that help to address air quality
issues, such as major transportation improvements or plans, congestion management plans or measures,
alternative transportation modes and programs, and transportation demand management programs. The
R+A team will also document locally contributing actions that have the co -benefit of reducing air
pollution, such as GHG reduction measures in the City's Sustainable Communities Action Plan.
Greenhouse Gas Emissions and Climate Change Vulnerability Background Report
Exhibit A: Raimi + Associates Scope of Work
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The R+A team will prepare a GHG emissions and Climate Change Vulnerability Background Report to
support the General Plan Update and EIR. This report will contain information with sufficient detail to
establish the environmental and regulatory settings needed to inform both policy development for the
General Plan Update and the environmental analysis of the EIR.
Environmental Setting: The R+A team will prepare a baseline year GHG emissions inventory for
communitywide emissions in the city and coordinate with City staff and other agencies to collect
required data to perform the inventory updates. The GHG emissions inventory will serve as the reference
point to which emissions forecasts and reduction targets can be compared during preparation of the
policy framework and the technical analysis. The Sustainable Communities Action Plan and the San
Bernardino County Regional GHG Reduction Plan used a 2008 baseline year for the GHG inventory. The
R+A team will develop an inventory for the most recent year for which data are available, aligned with
the base year for the General Plan Update.
The R+A team will review existing information on climate change effects in Rancho Cucamonga and
assess the city's vulnerability to climate change, using the California Adaptation Planning Guide, Cal -
Adapt, and other existing tools and resources. The vulnerability assessment will be conducted at a
citywide plan level. The R+A team will also review and summarize existing CAPS and programs developed
to date and document ways to leverage these existing resources. The vulnerability assessment will be
reviewed by the R+A team, as it is relevant to hazard mitigation planning and Safety Element preparation.
Regulatory Setting: The R+A team will identify federal, state, and local regulations, standards, and
guidance related to GHG emissions reductions and climate change vulnerability.
Noise Background Report
The R+A team will prepare a Noise Background Report, including vibration, to support the General Plan
Update and EIR. This report will contain information with sufficient detail to establish the environmental
and regulatory settings needed to inform both policy development for the General Plan Update and the
environmental analysis of the EIR.
Environmental Setting: The R+A team will summarize current, historic, and projected noise levels from
various sources, including mobile (i.e., roadways, aircraft), stationary (i.e., equipment, major industrial
facilities, or other fixed infrastructure), and area -wide sources (e.g., general urban noise from daily
activities that is generally short term or intermittent in nature).
The R+A team will also review and summarize previous noise modeling included in the 2010 General Plan
for baseline and future conditions. The R+A team will update the existing conditions noise maps and
diagrams currently included in Chapter 8: Public Health and Safety of the General Plan,) and/or develop
functional equivalents to these maps per the State's current Noise Guidelines for Land Use Planning and
subsequent changes addressed in the 2017 General Plan Guidelines.
Regulatory Setting: The R+A team will identify federal, state, and local regulations, standards, and guidance related
to noise, including the City's existing noise regulations per the Rancho Cucamonga Municipal Code.
Task 3.8: Natural Hazards Background Report (Safety)
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The R+A team will prepare a natural hazards background report. Hazards topics anticipated in this report
include: seismic hazards, flooding, wildfire, other geologic hazards, and severe weather phenomena that
may impact the City's residents and businesses. Using existing readily available quantitative and
qualitative data and information from the US Geological Survey (USGS), California Geological Survey
(CGS), California Board of Forestry and Fire Protection (Cal FIRE), and Federal Emergency Management
Agency (FEMA), this report will identify the relevant conditions that may affect future development
conditions and constraints. Preparation of this report will occur in close coordination with Tasks 3.4 and
3.6 to ensure compliance with SB 379 requirements.
Task 3.9: Environmental Report
PlaceWorks will prepare a brief, high-level report that provide a snapshot of environmental conditions in
the City. Topics expected to be included are:
• Biological resources and habitat
• Cultural resources
• Natural open space areas
For each topic, PlaceWorks will provide GIS layers and summary conclusions that will be provided to the
R+A team for inclusion in a report. Please note that this report is not intended to be an exhaustive
summary of each topic but rather a high-level analysis that identifies critical issues that should be
addressed during the development of land use, transportation and policy alternatives for the General
Plan. These topics will be covered in greater detail in the Environmental Impact Report described later in
this scope of work.
Task 3.10: Evaluation of General Plan
City staff, with limited assistance from the R+A team, will conduct a review of the existing General Plan
goals, policies, and programs to identify the sections that may need to be updated. City staff will also
undertake an evaluation of which programs and strategies have been successful in the years since the
plan was adopted, and which have not. R+A will provide an easy-to-use evaluation worksheet to allow
staff to review and comment on the policies.
The result of this task will be a clear list of any sections (or goals and policies) of the General Plan that
should remain unchanged, and any sections that should be modified or discarded during the General Plan
update process.
Task 3.11: Performance Metrics
The R+A team will work with staff to develop a series of draft indicators/metrics appropriate for
evaluating intended Plan outcomes and performing a quantitative assessment of implementation
success. These will then be refined during final General Plan development. We will then use these
indicators to inform the plan alternatives, set targets and track progress over time.
Task 3.12: Key Issues/Opportunities Matrix
The R+A team will develop a summary matrix of key issues and opportunities based on information in the
existing conditions reports. No new analysis will be done for this task; rather it will be a compilation of
the top -line results of the existing conditions reports
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Task 3 Deliverables
• Document Review Matrix
• MATS summary memorandum
• Land Use, Urban Design, and Public Realm Report
• Transportation and Mobility Report
• Environmental Justice and Equity Report
• Market Study Report
• Climate Change, Air Quality and Noise Report
• Environmental Background Report
• Evaluation of Existing General Plan Template
• Metrics Memorandum (draft and final)
• Key Issues/Opportunities Matrix (draft only)
Task 4: Citywide Visioning
After the Discovery phase, the team will initiate the citywide visioning phase. This phase will involve a
significant community engagement effort using the methods described in Task 2.
Task 4.1: Citywide Scenarios ("What if..." Scenarios)
At a citywide scale, the team will identify various scenarios expressing alternative futures, with differing
patterns of development. These scenarios will be based on the MATS and the work accomplished in Task
3, as informed by on-going input from and goals and values prioritized by the community. The purpose
will be to explore a series of questions about the impacts and benefits of changes in the location, type,
amount and intensity of development throughout the City.
The R+A team will use UrbanFootprint to evaluate each scenario based on indicators in the
UrbanFootprint software. These include: housing units, jobs, percentage of residents and employees
within walking distance of high-quality transit, GHG emissions per capita and mode split, among others.
Task 4.2: Vision and Guiding Principles
Developing the vision and guiding principles will be a critical stage of the entire General Plan update and
will involve significant public engagement. Through citywide workshops, pop-up workshops, and online
surveys, we will explore how individuals envision the future of their City and the most important values of
community and identity. This information will be summarized in a new or updated vision statement and a
list of "guiding principles" or "community values." The vision and guiding principles will be presented to
the GPAC and City Council to approve the Plan direction prior to moving forward into more detailed
analysis and policy development.
Task 4.3: Vision Diagram and Key Strategies
Building off the community engagement process and the vision and guiding principles, and initial MATS -
based strategies and scenarios, the R+A team will summarize the overall major components (or "big
ideas") that the General Plan will put forward. This could include areas of the City to focus new
development, natural areas that could be enhanced, major transportation improvements, or new policy
directions, such as addressing health or economic disparities or improving housing affordability.
Task 4.4: Economic Trend Analysis and Market Demand for New Development
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The R+A Team will examine historical and forecasted economic trends globally, as well as in the U.S.,
state, and region (particularly the western part of San Bernardino County) to provide context on the
City's current market position, as well as its potential to capture more jobs in emerging/growing
industries over the long term. Some of the topics to be potentially examined may include how
technological and macro -economic shifts are affecting key industry sectors in Rancho Cucamonga,
including logistics and retail. The analysis will consider regional forecasts from SCAG and national and
regional forecasts from other sources (e.g. U.S. Bureau of Labor Statistics, Bureau of Economic Analysis,
Woods & Poole and/or Moody's) for comparison. In addition, the R+A team will conduct secondary
research on key industry trends based on published research and articles.
The findings of the economic trends analysis will inform the R+A Team's estimate of the demand for new
buildings and development in Rancho Cucamonga over the next 20 years. The R+A team's real estate
market analysis will consider both non-residential and residential uses. For the non-residential uses, the
R+A team will analyze the performance of existing commercial space (including industrial, office, hotel,
and retail). This analysis will include an assessment of historical market trends, such as rents/rates,
vacancy rates, construction, and absorption, and planned/proposed development in Rancho Cucamonga.
We will also identify the City's competitive advantages for the various land uses, incorporating feedback
from commercial real estate brokers, developers and business owners.
Combining the results of the industry sector analysis and the real estate market analysis, the R+A team
will estimate the amount of non-residential uses that could be captured in Rancho Cucamonga within the
short term, and longer-term planning horizon for the General Plan.
For the residential market analysis, the R+A team will assess the future potential for market -rate housing
of various types in Rancho Cucamonga. The analysis will consider projected household growth by type of
household, and trends in housing prices, sales prices, and construction activity for housing of different
types. The analysis will also evaluate the potential for attracting more higher density, infill housing types
near transit and in focus areas on the Foothill Corridor, Haven Corridor, and Metrolink station area based
on the composition of new household growth in the city. The results of the residential market analysis
will inform the feasibility/pro forma analysis in Task 4.5.
Task 4 Deliverables
• PPT summarizing citywide scenarios
• Vision and guiding principles
• Vision diagram and key strategies
• Technical memorandum summarizing financial feasibility analysis
Task 5: Land Use, Design, and Transportation Alternatives
Task 5.1: Identify Ne ighborhoods, Districts, and Corridors
The R+A Team will comprehensively study Rancho Cucamonga's urban form, understanding that the City
is an intricate fabric made up of distinct neighborhoods, corridors, and districts. Beyond residential areas,
the team will divide the City as appropriate into districts (which are typically employment or activity -
Exhibit A: Raimi + Associates Scope of Work 12
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based), corridors (which are usually linear commercial strips) and neighborhoods (which are single -use
residential areas or mixed-use areas with residential and retail). This task will prepare the team for the
following exercise regarding change and stability, and the end product will be a series of maps.
Task 5.2: Areas of Change and Areas of Stability
Building upon the analysis and mapping processes in Tasks 3.2 and 5.1, we will identify areas of change
and areas of stability at the neighborhood, corridor, and district level. This will include a map that
identifies areas in the City where no land use designation change and little or no physical change are
anticipated (areas of stability, maintenance, and/or enhancement), areas where incremental change is
anticipated (areas of change or evolution), and areas in which transformational change is envisioned
(areas of transformation).
Task 5.3: Team Working Meeting on Sub Area Plans
After the initial research and identification of areas of change, key members of the R+A Team will hold a
multi -day working meeting in Rancho Cucamonga with key members of the City team to develop land use
+ transportation alternatives, meet with stakeholders, work with City staff to develop and resolve policy
alternatives, and collaboratively develop conceptual ideas and a public realm framework.
Task 5A: Alternatives Development
For three of the areas of change, the R+A team will prepare up to three land use and urban design
alternatives that vary in terms of land use, density or intensity, public space emphasis, and mobility and
parking. These three areas of change will become the "area plans" included in the land use element of
the General Plan. Each proposed alternative will be illustrated through a series of graphics and diagrams
that present:
• Land Use and Development. Each alternative will propose a different mixture of uses, allowable
maximum heights and densities, and total amount of new growth.
• Building Design/Character. The team will prepare an alternatives map with precedent photos of
representative buildings, place types, and architectural character to match the proposed urban
design.
• Circulation. Each alternative will identify future roadway, transit, and active transportation
networks required for the anticipated levels of change or growth based in part off guidance from
both City staff and the public input process.
• Open Space/Public Realm. The R+A team will identify proposed future parks and open space
networks and alternative approaches to expanding parks and open spaces. As needed, the R+A
Team will include illustrations or renderings of the proposed public realm network, including
streets and open spaces as a unified public realm framework.
For the other potential areas of change, the R+A team will identify up to three alternative land use
designations to meet issues or desired outcomes identified during the engagement process. Unlike the
three primary change areas, these alternative will only focus on land use and development changes and
then big -picture citywide transportation and open space concepts.
Task 5.5: Alternatives Analysis
The R+A team will prepare a "matrix -level" analysis of the alternatives, which may include details such as
the number of jobs, housing units, economic benefit, transportation impact, and others (as needed and
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analytical techniques are readily available). This analysis will help determine the overall capacity of the
transportation system and the relative ability of each alternative to satisfy the City's mobility goals. We
will perform four separate analyses for each alternative:
1. Land Use Impacts. For each area -specific alternative, we will use UrbanFootprint to model the
land use, transportation, health, and environmental impacts. The analysis will result in metrics
that compare and contrast the alternatives in terms of transportation, health, environmental, and
economic outcomes.
2. Fiscal Impacts. The R+A team will review the City's estimates of the fiscal impacts of development,
which will be developed with the City's fiscal model. The R+A team will then incorporate the
findings into the overall alternatives analysis. Mobility Analysis. The R+A team will conduct analysis
for VMT per Service Population at the TAZ and Citywide level to understand the travel patterns
and identify the mitigation measures to reduce VMT.
3. GHG/Climate Change. To support the alternatives analysis, the R+A team will calculate estimated
GHG emissions for each area (up to 3 alternatives per area) and, if needed, citywide alternatives.
The R+A team will prepare a draft worksheet with estimated GHG emissions. Following receipt of
one set of consolidated comments, the R+A team will prepare a final worksheet with estimated
GHG emissions.
These alternatives and their costs and benefits will be presented at community meetings, pop-up
workshops, and through online engagement. Maps and presentations will highlight scenarios and
alternatives that yield benefits in multiple areas, as well as those which tend to offset what may be
perceived as negative impacts by some with impacts those constituencies may find to be positive. A key
goal of these presentations will be to clarify trade-offs to support balanced decision-making. The
preferred direction for each area will then be presented to the City Council and Planning Commission at a
study session.
(Note: R+A assumes that the City will be responsible for analysis of alternatives for public utilities. R+A can
work with City staff to incorporate the results of the infrastructure analysis into summary PPT.)
Task 5.6: Select Preferr ed Direction
Through the public engagement process (public workshops, online engagement, pop-up workshops and
study sessions with the Planning Commission and City Council) the alternatives will be presented and
discussed.
At the end of this process, the preferred direction for each of up to three change areas and overall
citywide direction will be selected and refined. This finalized approach will present a clear picture of land
use, open space, development intensity, circulation, and an economic framework for the continued
evolution of each change area. The preferred alternative will be reviewed and approved by City staff, the
Planning Commission and/or City Council.
Task 5.7: Analysis of Preferred Direction
Following the selection of the preferred alternative, the R+A team will conduct an alternatives analysis
using the same general methods described in Task 5.6 (with the exception of the fiscal analysis, which is
described below).
Task 5.8: Growth Projections
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The team will build on the existing conditions analysis and the previous work completed in Task 5 to
develop detailed growth projections with parcel and/or TAZ level allocation by land use type. These
scenarios will incorporate both regional economic trends ("top down"), as well as existing land use
("bottom up") considerations. These growth scenarios will be designed to inform policy considerations
and environmental review later in the process. The final deliverable will be a memo describing our
approach to the projections and summarizing the overall growth assumptions.
Task 5.9: Create EIR Alternatives
R+A will work with PlaceWorks and the City to develop 3 EIR alternatives. R+A will identify different land
use or policy alternatives and create growth projections by TAZ (population, jobs, and housing units) for
each of the EIR alternatives.
Task 5 Deliverables
• Map of neighborhoods, districts, and corridors
• Map of areas of change and stability
• Land use/design alternatives for areas of change (3 areas assumed) and citywide alternatives
• PPT summarizing alternatives analysis
• Technical memorandum for preferred direction with summary analysis
• Draft and Final Fiscal Impact Study Memo
• Growth projections memo (draft and final)
• EIR Alternatives (draft and final)
Task 6: Citywide Policy Development/Technical Analysis
The R+A team will prepare a memorandum outlining the proposed changes to the goals and policies for
each Element of the General Plan. This framework memo will list the goals, policies, and implementation
actions that should be incorporated into the General Plan, those that should be deleted and changes to
existing goals, policies and implementation actions. If needed, members of the team will prepare policy
alternatives for major policy issues facing the City. In this task, the R+A team will work with staff, Council,
and the community to resolve key issues identified during Tasks 2-4 and any topics that are required
under State law. The policy topics described below will closely mirror the Plan Elements to be completed
under Task 7. Note that the Housing Element work is described in a later task of the scope of work.
Task 6.1: Land Use Policy Framework
The R+A team will develop a policy framework for land use based on the preferred alternatives selected
during the process. Our work will include:
• Modifying land use designations and the land use map to reflect new market conditions, changes
in land use and zoning, and potential for new growth in certain areas of change.
• Developing a vision, intent, policies and implementation actions for each sub -area of the city (e.g.,
specific neighborhoods, districts and corridors).
• Incorporating policies from approved specific plans and other policy documents where necessary
• Developing policies for preservation and enhancement of existing single-family neighborhoods
• Addressing other land use topics that are identified during the process.
Task 6.2: Public Realm/Urban Design Policy Framework
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Leveraging their design expertise, the R+A team will lead the development of policies and goals around
elevating the public realm in Rancho Cucamonga, including topics such as:
• Public spaces. Creating high-quality public spaces through patterns and design of blocks,
streetscapes, landscape, and building forms with a particular focus on identity, accessibility,
human comfort, connectivity, and safety.
• Landscape and open space. Existing and new open space opportunities, urban street tree canopy,
and other natural and public spaces.
• Urban design. Context -appropriate buildings, opportunities for unique and context -shaping
architecture, ground floor frontages and entrances, and interfaces with the public realm.
Task 6.3: Mobility Policy Framework
The R+A team will lead the development of goals and policies to improve multimodal access and safety in
Rancho Cucamonga, which will include topics such as:
• Complete Streets. Planning for streets that are designed and operated for safe access to all.
Instead of prioritizing one mode over another, complete streets provide travel options for all
modes of transportation and all users of all ages and all abilities; including pedestrians, bicyclists,
motorists, and public transportation users. For Rancho Cucamonga, this may take a layered -
networks approach; whereby they would identify preferred modes by corridor to assist with
prioritization of the City's available right of way.
• Mobility Hubs. Identifying places where different modes of travel converge seamlessly. Best
located near high frequency transit and mixed-use development with a concentration of
employment, shopping, housing, and/or recreation, mobility hubs can provide easy transition
between different modes.
• Vision Zero. Acknowledging traffic deaths and injuries are preventable, it allows cities to approach
prioritizing projects differently — not only addressing current problems, but proactively targeting
future safety concerns.
The R+A team will develop a policy framework and a "Mobility for All" chapter for inclusion into the
General Plan document.
Task 6.4: Economic Development Policy Framework
The R+A team will craft new goals, policies, and programs that will achieve the City's identified economic
goals and objectives, given the market and economic context. Some of the topics addressed may include:
attraction and retention of key industries, encouraging higher -intensity development in focused areas
(Foothill Corridor, Haven Corridor, and Metrolink station area), enhancing the City's fiscal health and
quality of life, and investing in public infrastructure and facilities.
Task 6.5: Environmental Justice, Health, Wellness, and Equity Policy Framework
SB 1000 requires that General Plans include an examination of disadvantaged communities and policies
related to critical health topics in the community. The relevant goals and policies for these topics will
touch on the following: air and water pollution; pollution from proximity to industrial uses; access to
healthy foods; community gardens; physical activity; access to health care facilities; transportation safety;
and health equity, among other topics.
Task 6.6: Air Quality and GHG Policy Framework
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Air Quality Policy Framework
The air quality policy framework will include draft goals, policies, and implementation actions for the
General Plan Update related to air quality. Air quality is currently addressed in the 2010 General Plan in
Chapter 8: Public Health and Safety. The air quality policy framework will be informed by and consistent
with the findings in the Air Quality Background Report prepared under Task 2 and will be developed
consistent with the California 2017 General Plan Guidelines and current SCAQMD guidance. The air
quality policy framework will address health and equity to show consistency with the 2017 General Plan
Guidelines. The air quality goals, policies, and implementation actions could be included in several
elements of the General Plan Update, in particular the Environmental Justice, Health, Wellness, and
Equity Element.
There can be significant overlap between goals, policies, and implementation actions that improve air
quality and those that support environmental justice, health, wellness, and equity. Because the air quality
policy framework will be developed concurrently with the environmental justice, health, wellness, and
equity policy framework, the R+A team will coordinate with other members of the consultant team and
City staff to develop an air quality policy framework that complements and supports the environmental
justice, health, wellness, and equity policy framework. To the extent the air quality policy framework
overlaps with other policy frameworks, the R+A team will also coordinate with other members of the
consultant team and City staff.
The typical elements of a community risk reduction plan will be incorporated into the air quality policy
framework in a qualitative manner. A community risk reduction plan is a comprehensive strategy to
minimize community health risks associated with toxic air contaminants and fine particulate matter in
both existing and new development. The policy framework will include specific long-term goals, policies,
and implementation actions to reduce communitywide exposure to TACs and fine particulate matter. The
approach will programmatically address the primary sources of TACs in or near the city, including
surrounding freeways (e.g., 1-15 and 1-210), major roadways (e.g., Foothill Boulevard and Base Line Road),
and industrial sources in the southern third of the city. The City strives to provide support for lifelong
learning through a strong school system and a supportive environment for families. These community
members are especially sensitive to air pollution and; therefore, a comprehensive approach to improving
air quality that includes both source -control and receptor -oriented measures is appropriate and
advisable for the City. This scope of work includes an optional task for preparation of Community Risk
Reduction (CRRP) which would quantitatively address emissions of TACs and fine particulate matter. If
that task is selected the CRRP will be developed in tandem with the air quality policy framework.
The air quality policy framework can specifically address impacts to disadvantaged communities through
CalEnviroScreen mapping and potential integration with the community risk reduction planning approach
described above. CalEnviroScreen is a mapping tool that helps identify California communities that are
most affected by air pollution and other sources of pollution, and where people are often especially
vulnerable to pollution's effects. Addressing health and equity in this manner would also provide an
important co -benefit of GHG reductions, specifically through use of zero -emissions technology and
supporting infrastructure and other source -control measures. Air quality and GHG reduction measures
should be closely integrated to achieve optimal results.
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Greenhouse Gas Emissions and Climate Change Adaptation Policy Framework
This policy framework will build on and update the City's Sustainable Community Action Plan to develop
draft goals, policies, and implementation actions for the General Plan Update related to GHG emissions
reduction and climate change adaptation.
This policy framework will be informed by and consistent with the findings in the Greenhouse Gas
Emissions and Climate Change Vulnerability Background Report prepared under Task 3.7, and will be
developed consistent with the California 2017 General Plan Guidelines and current SCAQMD guidance.
The goals, policies, and implementation actions could be included in several elements of the General Plan
Update, including Land Use, Public Realm/Urban Design, Mobility, Conservation and Open Space, and
Environmental Justice, Health, Wellness, and Equity.
There can be significant overlap between goals, policies, and implementation actions that reduce GHG
emissions and adapt to climate change and other goals, policies, and implementation actions in several
other elements of the General Plan Update. As a result, the R+A team will develop a GHG emissions
reduction and climate change adaptation policy framework that complements and supports the other
policy frameworks. The R+A team will prepare the vulnerability assessment and provide review of climate
adaptation -related policies for inclusion in the hazard mitigation plan and Safety Element. In addition,
quantification of VMT- and transportation demand management (TDM) -related policies will be provided
by the R+A team. The R+A team will incorporate this input into the Greenhouse Gas Emissions and
Climate Change Adaptation Policy Framework.
The R+A team will also support engagement and outreach activities related to this framework within the
maximum budget identified under Task 2 in Exhibit B. As specific activities related to this activity are not
known at this time, they will be identified in conjunction with the R+A team, within the identified budget.
Task 6.7: Noise Policy Framework
The R+A team will prepare and recommend updates to goals, policies, and implementing action items of
the Noise Element to set appropriate standards and regulations for different land use types in Rancho
Cucamonga consistent with the requirements of state law and the California 2017 General Plan
Guidelines issued by OPR. The updates will place specific emphasis on the City's focus on infill
development and compatibility with surrounding noise sources. The R+A team will focus on tailoring
traditional approaches to be conducive to infill development with appropriate standards and attenuation
techniques that do not create physical barriers.
The R+A team will review the Health and Environmental Justice policy framework and incorporate
appropriate health and environmental justice goals and policies into the Noise Policy Framework, in
coordination with City staff's efforts. The R+A team will coordinate with other members of the consultant
team and City staff to develop a Noise Policy Framework that complements and supports the other policy
frameworks.
Task 6.8: Infrastructure Policy Framework
R+A will work with the City's Public Works Department to develop an infrastructure policy framework.
This will address major public utilities including water, stormwater and wastewater.
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Task 6.9: Parks, Recreation and Public Facilities/Services Policy Framework
R+A will develop policies related to parks, recreation facilities and public services. Topics that could be
addressed are:
• Improvements to existing parks and open spaces
• Identification of new facility needs
• Funding for new parks and open spaces
• Improving safe access to parks for residents
• Park equity, to ensure that all residents have equal access to park
• Provision of recreational programs for residents of all ages, especially youth and seniors
• Public buildings such as libraries
• Schools and educational institutions (based Interaction with the school district)
Task 6.10: Natural Environment Policy Framework (R+A with Support from PlaceWorks )
R+A, with support from PlaceWorks, will provide goals, policies and actions for topics related to the
natural and cultural environment. Topics expected to be addressed include:
• Habitat
• Endangered species
• Cultural resources
• Historic resources
• Soils
• Other topics related to the natural environment as needed.
Task 6.11: Safety Policy Framework
Recent changes in Government Code Section 65302 (g) 1 require Cities to identify goals and policies to
protect the community from unreasonable risks associated with:
• Seismically induced surface rupture
• Ground Shaking
• Ground Failure
• Tsunami, Seiche, and Dam Failure
• Slope Instability (Mudslides and Landslides)
• Subsidence
• Liquefaction
• Flooding
• Wildland and Urban Fires
• Evacuation Routes
• Military Installations
• Peak load Water Supply Requirements, and
• Min. Road Widths & Clearances Around Structures
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The policy framework developed as part of this task will focus on the relevant hazards consistent with
government code requirements, as well as concerns identified by the community during outreach and
engagement efforts.
Task 6.12: Implementation Framework
The R+A Team will develop a citywide implementation framework that identifies key implementation
actions for achieving the vision of the General Plan, including catalytic private projects, areas for public
investment, major additional studies and methods to connect the General Plan with day-to-day activities
of city government.
Task 6 Deliverables
• Draft and final policy frameworks for each of the above topics
Task 7: General Plan Development
Task 7.1:Plan Outline
R+A will work with the City to prepare a detailed outline of the General Plan, including topics and sub-
topics to be addressed. The General Plan will be organized in a way that is clear and easy for the public to
understand and also in a way that is logical for City staff to use on a daily basis.
Task 7.2: Layout and Design
R+A will prepare an updated layout and design for the General Plan document in InDesign. R+A will
develop sample page layouts for City staff to review. Based on the comments, we will revise the design
for the General Plan.
Task 7.3: Admin Draft General Plan
The Raimi + Associates team will prepare an Administrative Review Draft General Plan based on the
established Community Vision and Guiding Principles. For the General Plan update, the R+A Team will
address all the requirements of State law, such as complete streets, climate change, and environmental
justice, using the 2017 OPR General Plan Guidelines. In addition, for efficiency, we would expect that City
staff will be actively engaged in evaluating the existing General Plan and identifying which policies are still
valid and which should be deleted or modified.
The following highlights the major topics expected to be addressed in the General Plan. As discussed
above, the structure of the General Plan will be determined during the project.
Introduction and Overview
R+A will update this chapter with new data and information.
Vision and Guiding Principles
This will be a new chapter in the General Plan or integrated into the Introduction. It will include an
updated vision statement, guiding principles and a map and description of the major strategies of the
General Plan (see Task 4.3). This chapter will serve as the "executive summary' of the plan.
Engagement Summary/ Setting the Stag e
The purpose of this chapter is to provide a comprehensive summary of the steps taken during the update
process, including a review of all workshops and public outreach, stakeholder interviews, focus groups,
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and advisory committee meetings. This chapter is important to identify and recognize the community's
contribution to this document.
General Plan Topics:
Land Use and Design
The purpose of this Element is to ensure an appropriate mix of housing, employment, retail/services,
recreation, culture/arts, education and entertainment for the City's residents and businesses, and to
ensure that new growth is responsible and benefits the community now and into the future.
• Citywide Land Use. This section provides overarching citywide goals and policies related to land
use, building character, revitalization of existing uses, attraction of new and beneficial uses,
location and identity of visitor -serving uses, and more. These policies apply universally across
Rancho Cucamonga.
• Area Plans. This section will include maps, diagrams, illustrations and tables illustrating and
summarizing recommendations for street and open space networks; block patterns and types;
building types, scale and character; and use mixes and intensities for each of three primary areas
of change. The level of detail will be inversely proportional to the size of the Area, in most cases
mapping pedestrian sheds and secondary and tertiary street networks, with typological
illustrations of block types, street types, development types, and open space types for each of
several place types within that Area.
• Urban Design and Public Realm. The R+A team will craft diagrams, policies, and implementation
actions that serve to maximize the quality and quantity of public spaces in the City, including
adjustments to key elements of public rights of way.
Health and Environmental Justice
R+A will prepare policies related to health and environmental justice that meets the intent of SB 1000,
plus other topics that are important to the community. Key topics will include air and water pollution;
pollution from proximity to industrial uses; access to healthy foods; community gardens; physical activity;
access to health care facilities; transportation safety; and health equity, among other topics.
Climate Change , GHGand Sustainability
This element, which will be prepared by the R+A team, will address broad sustainability topics and
include policies to reduce greenhouse gas (GHG) emissions and adapt to climate change. Content for this
element will draw on the Greenhouse Gas Emissions and Climate Change Adaptation Policy Framework
and the Greenhouse Gas Emissions and Climate Change Vulnerability Background Report. The R+A team
will develop goals, policies and programs for other topics related to sustainability and green buildings.
The R+A team will also add content to approved templates.
Mobility
The R+A team will prepare the Mobility Element of the General Plan. This will include policies that meet
the intent of SB 743 and address Mobility for All people of the community. Key topics will include
complete street designs, street classification, transportation safety, parking, disruptive changes, among
other topics.
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Parks and Recrea tion
R+A will prepare Parks and Recreation Element to address the provision of future facilities associated
with population growth in the City. The type and location of parks and recreation facilities will be
considered to address any existing deficiencies - at a citywide acres per 1,000 level and at the
neighborhood walkshed level - and future needs.
Conservation and Open Space
Based on policy direction from PlaceWorks (see Task 6), R+A will prepare a combined Conservation and
Open Space Element. The PlaceWorks team will provide the background information and best practices
for consideration of biological, cultural, tribal, and historic resources specific to the City. The PlaceWorks
team will work with R+A to divide the information into policy statements, and mitigation strategy
consistent with the environmental scope outlined in Task 12.
Safety
The R+A team will prepare the Safety Element of the General Plan. This will include policies related to
natural and human -caused hazards consistent with Government Code Section 65302 (g) 1. It is
anticipated that the hazards of greatest concern for the City will be: Earthquakes, Floods/ Dam
Inundation, Wildfire, Extreme Heat, Drought, Hazardous Materials Release; and Climate
Change/Adaptation. These hazards are anticipated to be addressed in the LHMP, and with adequate
referencing, will ensure compliance with AB 2140.
Note. -As part of this task, this element will require submittal to Cal FIRE and the California Board of
Forestry and Fire Protection upon circulation of the Public Review Draft of the General Plan.
Noise
This element will be prepared by the R+A team and will set appropriate noise standards and regulations
for different land use types in Rancho Cucamonga consistent with the requirements of state law and the
California 2017 General Plan Guidelines. The standards and regulations will include tailoring traditional
approaches to be conducive to infill development with appropriate standards and attenuation techniques
that do not create physical barriers. Content for this element will draw on the Noise Policy Framework
and the Noise Background Report. The R+A team will also add content to approved templates.
Economic Development
The R+A team Economics will prepare and write an Economic Development Element (or section of the
Land Use Element). It will include policies and programs that will achieve the City's identified economic
goals and objectives given the market and economic context. Some of the topics addressed may include:
attraction and retention of key industries, encouraging higher -intensity development in selected sub-
areas (e.g. Foothill Corridor, Haven Corridor, and Metrolink station area), enhancing the City's fiscal
health and quality of life, and investing in public infrastructure and facilities.
Infrastructure
The Element will address (at a high level) the City's critical infrastructure — water, wastewater and
stormwater. City staff will be responsible for writing this chapter.
Implementation
R+A recommends that the implementation actions be consolidated into a (new) separate chapter of the
General Plan. The implementation program will enumerate anticipated physical improvements,
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necessary plans and studies to complete, and on-going programs necessary for the continuing
implementation of the General Plan. For each, we will include a description of the activity, the
responsible department, the implementation timeframe, and if available, the relative cost and funding
sources. The information will likely be presented in a table format. The implementation program will be
developed in conjunction with the goals and policies in each element. The Implementation chapter will
also include an evaluation and monitoring plan that outlines key measures for tracking progress,
challenges, and achievements as the General Plan is implemented over time.
Task 7.4: 2nd Admin Draft General Plan
City staff will review the Admin Draft General Plan and provide a single set of comments. The R+A team
will address these comments and create a 2nd Admin Draft for staff review.
Task 7.5: Screencheck Draft General Plan
City staff will review the 2nd Admin Draft General Plan and input comments and provide changes to the
R+A Team. These changes are expected to confirm and build on previous changes and shall not require a
wholesale revision to the plan or entire sections. Once complete, the R+A team will prepare a
Screencheck Draft General Plan.
Task 7.6: Public Draft General Plan
R+A will prepare a Public Draft of the General Plan based on minor, editorial, and formatting comments
provided by staff's review of the Screencheck Draft. This will be the version that will be presented to the
City Council and Planning Commission during the public hearing process.
Task 7 Deliverables
• Plan Outline
• General Plan sample layout/design
• General Plan Drafts — Admin, 2nd Admin, Screencheck, and Public Draft
Task 8: Climate Action Plan ; Air Quality, Greenhouse Gas
Emissions Technical Analysis
After the preferred alternative for the General Plan Update is selected by the City, the R+A team will
prepare the Climate Action Plan and the technical memoranda for Air Quality as described below.
Task 8.1: Air Quality Technical Memorandum
The R+A team will model and analyze air quality impacts for the project. The technical memorandum will
characterize the existing air quality environment and applicable regulatory framework using the
Background Report prepared in Task 3.7. It will assess long-term air quality impacts in accordance with
the regulations and standards of the SCAQMD.
The R+A team will model criteria pollutants using the California Emissions Estimator Model (CaIEEMod)
based on the land use plan and traffic analysis of the preferred alternative for the General Plan Update.
The R+A team will model emissions from existing developed uses and future potential uses and compare
the difference to the thresholds promulgated by the SCAQMD. The R+A team will discuss construction
emissions qualitatively because it is speculative to analyze construction impacts at the program level of a
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General Plan. The R+A team will also discuss carbon monoxide hotspots qualitatively. The R+A team will
identify any existing toxic air contaminant emitters in and within one-quarter mile of the planning area
and discuss land uses that could support future emitters. The R+A team will discuss land uses that
produce odor impacts and analyze both existing and potential future impacts on the planning area and
vicinity. The R+A team will also analyze consistency with the Air Quality Management Plan (AQMP). It is
likely that significant and unavoidable air quality impacts will occur as a result of emissions of one or
more criteria pollutants.
Task 8.2: Climate Action Plan and Greenhouse Gas Emissions Technical Memorandum
In this task, the R+A team will prepare a standalone CAP. An overall objective of the General Plan Update
is to meet the requirements of Section 15183.5 (Tiering and Streamlining the Analysis of GHG Emissions)
of the State CEQA Guidelines through preparation of a standalone CAP. Doing so will eliminate the need
for future GHG emissions analysis under CEQA for projects consistent with the General Plan Update. This
scope of work does not include preparation of a separate CAP consistency checklist.
The CAP will include the existing GHG emissions inventory completed in the background report in Task
3.7. The R+A team will prepare GHG emissions projections for future years and identify reduction targets
and goals consistent with state legislation and the General Plan Update buildout year. The future year
projections will be based in part on the growth projections of the preferred alternative selected for the
General Plan Update. Projections will be prepared for two future -year business -as -usual (BAU) scenarios:
(1) BAU without the CAP or implementation of applicable legislative actions; and (2) BAU with legislative
reductions associated with implementation of adopted federal and state legislation (e.g., renewable
energy portfolio standards, California Green Building Code standards, vehicle emissions controls, and fuel
efficiency standards). The R+A team will forecast GHG emissions for 2030 (consistent with SB 32 and EO
B-30-15) and for the General Plan Update horizon year.
The R+A team will identify and recommend a 2030 GHG emissions reduction target consistent with state
legislation referenced above, as well as a target consistent with the General Plan Update horizon year.
We will apply the targets under consideration to the updated baseline GHG emissions inventory and
forecasts to determine the amount of GHG reduction needed at each benchmark year. The targets will
be prepared consistent with guidance issued by CARIB for local plan -level analysis in the 2017 Climate
Change Scoping Plan (i.e., 6 metric tons of carbon dioxide equivalent [MTCO2e] per capita for 2030).
The R+A team will work with the City to develop GHG reduction strategies and specific measures
intended to achieve the GHG reduction targets. We will develop a set of draft GHG reduction measures
for City staff review. The GHG reduction measures of the CAP will be developed in tandem with the policy
framework described in Task 6.7. The task will incorporate the R+A team's input on VMT- and TDM -
related quantified reductions.
The R+A team will quantify GHG reductions that would be achieved by the GHG measures for the
forecast and target years, along with a GHG reduction "gap analysis" for the draft GHG reduction
measures to determine whether the draft measures would achieve the City's GHG reduction targets. All
information, assumptions, and target indicators used to quantify potential emissions reductions will be
documented in single, master data set for the GHG gap analysis.
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The CAP will discuss the effects and implications of climate change as they pertain to Rancho Cucamonga,
along with potential adaptation strategies that could be implemented to mitigate these effects. Locally,
the effects of climate change in the city could include the following: higher temperatures, a greater
number of extremely hot days, changes in the pattern and amount of precipitation, decreased water
supplies accompanied by increased demand, increased wildfire risk, changes in ecosystems, and decline
or loss of plant and animal species. A number of adaptation actions are being addressed through the
Local Hazard Mitigation Plan, which will be an important resource for the adaptation section of the CAP.
The CAP will incorporate available guidance and tools to provide a robust, integrated assessment of
climate -related risk and vulnerability along with strategic adaptation planning. Examples include the
California Natural Resources Agency's California Adaptation Planning Guide, California Environmental
Protection Agency's Preparing California for Extreme Heat: Guidelines and Recommendations, and
California Department of Public Health's Integrating Public Health in CAPS. Policies developed by the R+A
team will be incorporated into the standalone CAP to allow ease of updates in the future.
The R+A team will work with the City to define, as part of the CAP document, a framework for evaluating
and monitoring CAP implementation. Implementation of identified measures in the CAP will need proper
staffing, financing, and resource allocation. The CAP will include a section on different methods to
implement individual measures, monitoring GHG emissions in the city, and maintaining and updating the
CAP. For each measure, the CAP will identify the recommended schedule of implementation, the specific
entity(ies) responsible for implementation, and available financing mechanisms.
The R+A team will prepare a technical memorandum summarizing the technical and policy contents of
the CAP needed for preparation of the GHG emissions section of the General Plan Update EIR. The GHG
emissions technical memorandum will include coordination with SCAQMD to identify the significance
threshold(s) for GHG emissions impacts, and analysis of the General Plan Update for consistency with the
State Scoping Plan and the SCAG Regional Transportation Plan and Sustainable Communities Strategy
(RTP/SCS).
Task 8.3: Noise Technical Memorandum
The R+A team will model and analyze the existing and future noise levels in the community. We will
conduct noise measurements to calibrate the traffic noise model and to establish representative
examples of fixed and transportation -related sources. Using traffic data from the traffic analysis, the R+A
team will analyze the existing and future traffic noise levels adjacent to the arterials and highways within
the planning area. The R+A team will compare existing and future noise levels to adopted standards and
guidelines.
The R+A team will develop noise contours for each arterial and highway segment included in the traffic
study relative to the roadway centerline. The R+A team will update the noise maps and diagrams
currently included in Chapter 8: Public Health and Safety of the General Plan, including the Future Noise
Contours map (currently Figure PS -10 in the General Plan) and/or develop functional equivalents to these
maps per the State's current Noise Guidelines for Land Use Planning and subsequent changes addressed
in the 2017 General Plan Guidelines . The contours will use either the community noise equivalent level
(CNEL) or the day -night sound level (Ldn) metric, as preferred by the City. The technical memorandum
will also identify areas where significant noise impacts could occur and suggest programmatic measures
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to avoid such impacts through implementation of standard planning and environmental review
procedures.
Task 8 Deliverables:
• Data needs list for the CAP
• Air quality technical memorandum (Admin Draft, Draft, Administrative Final, and Final Drafts)
• Greenhouse gas emissions technical memorandum (Admin Draft, Draft, Administrative Final, and
Final Drafts)
• Noise technical memorandum (Admin Draft, Draft, Administrative Final, and Final Drafts)
• Climate Action Plan (Admin Draft, Draft, Administrative Final, and Final Drafts)
Task 9: Local Hazard Mitigation Plan
The R+A team will prepare a Local Hazard Mitigation Plan, which includes the following tasks:
Task 9A Project Kick -Off Meeting and Research
This meeting will consist of initial research and development of background information that will be
discussed by the City's project manager and staff, and the R+A team. For initial meetings like this, we
typically recommend review and discussion of the following topics:
• Team communication protocols
• Data needs and data requests
• Current planning and public works projects/initiatives
• Recent incidents/issues that are notable for the community
• Recent community outreach/engagement efforts
• Document guidelines and template preferences
• Related projects/efforts
• HMPC members/invitations
• Clarify mission and vision for the project
In preparation for this meeting the R+A team will provide examples of various recurring issues we have
seen during the planning process and discuss with City staff, with the intent of eliminating potential
pitfalls. Prior to this meeting, the R+A team will conduct additional research and compile data that will be
provided as part of the meeting packet. Upon completion of the meeting, key R+A team staff will be
available to conduct a site reconnaissance with City staff to view and photograph particular locations of
concern or interest.
The LHMP planning process involves two very important components. To ensure compliance with federal
requirements, the process must include an internal meeting with a team of City staff and other
stakeholders and an outreach and engagement effort with the community to allow for input and
feedback into the process. The following tasks are proposed to comply with these requirements:
Task 9.2: Hazard Mitigation Planning Committee Meetings
The Hazard Mitigation Planning Committee (HMPC) will consist of City staff, stakeholder agencies (local,
state, federal), and community partners invited by the City (nonprofits, residents, businesses, etc.).
Facilitation of these meetings will focus on the planning process outlined in the DMA 2000, FEMA's Local
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Mitigation Plan Review Guide, and Local Mitigation Planning Handbook. The R+A team will conduct four
2 -hour meetings with the HMPC over the course of four months as part of plan development. These
meetings typically address the following topics:
• HMPC Meeting #1: Review the work program, schedule, community engagement strategy, critical
facilities list, and hazards of concern addressed in the plan.
• HMPC Meeting #2: Review hazard profiles, hazards mapping, and overview of risk assessment.
• HMPC Meeting #3: Review risk assessment analysis and begin mitigation actions development
and brainstorming.
• HMPC Meeting#4: Review, revise, and prioritize mitigation actions and discuss monitoring and
implementation workbook.
Meetings will be conducted in person with the HMPC at a location designated by the City project
manager. Four hours of staff time per staff member have been assumed for each meeting for
preparation, attendance, and travel. If additional meetings or time are necessary, they can be provided
under a separate scope and fee upon request.
Task 9.3: Hazard Mitigation Focus Group
A key component of the hazard mitigation planning process is outreach and engagement with key
stakeholders. To effectively complete this, the R+A team will conduct a stakeholder meeting that will
include key neighboring jurisdictions (Ontario, Fontana, Upland, San Bernardino County), regional
agencies, local non-profit organizations, and other stakeholders interested in hazard mitigation efforts
within the City. This meeting can be integrated into Task 2.12 if the overall General Plan Update
schedule can sync up with the timing of this meeting, or it can be conducted independently.
Task 9.4: Hazard Mitigation Public Meetings
Public input and feedback is an important component of the LHMP planning process. The following are
the recommended meetings to provide a process that meets FEMA guidance and requirements:
Community Kick -Off Meeting. This meeting will be at the beginning of the hazard mitigation
planning process to inform attendees about the update of the City's LHMP, the project schedule,
and ways to stay engaged with and informed about the project process. We use a very simple
presentation with a question -and -answer period and interactive activities that allow attendees to
provide direct input into the planning process. This meeting could be incorporated into a
community workshop under Task 2.9, if schedule permits. If this is not possible, this meeting can
be conducted independently.
Public Review Draft Plan Review Meeting. This meeting will take place during the required public
review period and will allow all participants to comment on the draft LHMP. The intent of this
meeting is to explain the LHMP document (purpose, content, etc.), next steps in the planning
process, and provide a forum for input and feedback on the plan and outstanding community
concerns. We often recommend that this meeting be conducted during a regularly scheduled City
meeting (Planning Commission/City Council) or incorporated into a community workshop under
Task 2.9, if schedule permits.
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Final Adoption Meeting/Hearing. This meeting will take place upon receipt of final approval from
FEMA. At this meeting, the City Council will take final action to adopt the LHMP. After it goes into
effect, the City will be able to pursue additional grant funds for future mitigation projects.
Task 9.5: LHMP Community Engagement/Outreach Content
As part of the overall community engagement/outreach process and to meet FEMA requirements, the
R+A team will assist in developing key content as part of the overall engagement plan as part of Task 2.1.
The following tasks are anticipated:
LHMP Community Engagement Strategy Development
As part of Task 2.1, the R+A team will prepare community engagement strategy content for the hazard
mitigation planning component of the project. This content will outline the preferred options for hazard
mitigation planning engagement based on discussions with City staff and the General Plan Update team.
This content will focus on compliance with FEMA requirements, as well as integration with the overall
approach to engagement as part of the General Plan Update.
Online Media/Survey Development
The following online outreach components are anticipated as part of the LHMP to comply with FEMA
requirements:
• Online Media. The R+A team will develop LHMP web content to be included in the overall project
website developed for the General Plan Update. This content will explain what an LHMP is, why the
City is preparing one, what information will be in the plan, and ways that stakeholders can contact
the City and stay engaged in the planning process. Information developed as part of this task will be
incorporated into the content developed under Task 2.5, Project Website.
Social Media. The R+A team will develop LHMP content for use on social media sites, such as
Facebook, Twitter, and Nextdoor, which are anticipated to be used as part of online outreach for the
LHMP, as well as the overall project. Development of this content would coincide with work efforts
under Task 2.11
Online Survey. The R+A team will develop an online survey for the LHMP that can be distributed
through online platforms. Development of this content would coincide with work efforts under Task
2.11.
Task 9.6: Hazard Assessment (Hazard Identification, Hazard Prioritization, and Hazard
Mapping)
Development of the risk assessment for the LHMP will involve hazard identification and profiles, hazard
mapping, a vulnerability assessment, and capability assessment.
Hazard Identification and Profiles
The R+A team will develop profiles for natural hazards identified by the HMPC during HMPC Meeting #1.
These profiles are anticipated to include:
• Earthquakes;
• Floods/ Dam Inundation;
• Wildfire;
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• Extreme Heat;
• Drought;
• Hazardous Materials Release; and
• Climate Change/Adaptation
Prioritize Hazards
Each profile will include a description of the hazard; previous occurrences, locations, and extents
(magnitude or strength); and probability of future occurrences. An important consideration in hazard
profiles is the impact associated with climate change. Although not required by FEMA, Cal OES expects
climate change be integrated into local hazard mitigation planning efforts where possible. Our
recommendation is to address potential impacts and vulnerabilities within each hazard profile since
certain hazards can be exacerbated by climate change and others cannot. The discussion is typically
qualitative in nature; however, some quantitative analysis can be incorporated based on the vulnerability
assessment prepared by SBCTA and the assessment that will be prepared as part of the project.
Hazard Mapping
Mapping is an important element of the hazard mitigation planning process, as well as the General Plan
Update. The following tasks are recommended:
Critical Facilities Inventory
The R+A team will work with the HMPC to update the City's inventory of "critical facilities" (key outcome
of HMPC Meeting 41), which will be a key component of the risk assessment. This inventory will assist the
City in future capital improvements planning and programming, which will be important for monitoring
and implementation. Anticipated facilities are public buildings, critical facilities and infrastructure (pump
stations, reservoirs, bridges), and other locations of concern. Upon completion and approval by the
HMPC, this inventory will be mapped in GIS.
GIS Mapping and Analysis
The R+A team will map the hazards of concern identified in the hazard profiles task, above. This mapping
will also rely on the work conducted in Tasks 3, 4, and 5 that identify and analyze current and future land
use and development trends in the planning area, which can affect the City's potential mitigation
strategy.
Task 9.7: Vulnerability Assessment
The R+A team will assist the City in the development of a Vulnerability Assessment, which includes the
following components:
Hazard Vulnerability Assessment
Using the hazard profiles, critical facilities inventory, GIS mapping and analysis, and capabilities
assessment (see task 6.3 B) to prepare a hazard vulnerability analysis that quantifies and portrays the
locations in the planning area that are most at risk for each hazard. Results of this analysis are typically
provided in a table identifying the hazards and critical facilities at risk, where applicable. This assessment
will combine potential loss estimates, analysis of development trends, and identification of social
vulnerability as primary outputs into the LHMP.
Capabilities Assessment
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A capabilities assessment is a comprehensive review of the mitigation capabilities and tools currently
available to the City to implement the mitigation strategy. Using a community capabilities assessment
worksheet created by the R+A team, we will work with the City to review current mitigation capabilities—
e.g., programs, staffing, funding, and other resources—as well as current infrastructure that is potentially
vulnerable during a disaster. Also, the capabilities assessment will review and describe the City's National
Flood Insurance Program participation, its floodplain management program, and how it complies with
NFIP requirements. The R+A team will identify, analyze, and prioritize mitigation actions related to
continued NFIP compliance and address "repetitive loss properties" if necessary. The capabilities
assessment will also describe the City's past and current mitigation activities. When the capabilities
assessment is complete, the R+A team will use the information to refine potential mitigation strategies
that can be implemented to address City needs.
Task 9.8: Hazard Mitigation Strategy
The R+A team will assist the City in the development of a Hazard Mitigation Strategy, which includes the
following components:
Develop Hazard Mitigation Goals
A key outcome of the hazard mitigation planning process is the establishment of hazard mitigation goals.
Development of these goals will rely on work performed under Tasks 3, 4, and 5 of the General Plan
Update work program. Key questions asked by the R+A team during mitigation strategy development
include:
• Do the goals reflect current state goals?
• Do the goals account for current and future hazard concerns in the City?
• Do the goals reflect the City's risk assessment?
• Do the goals support the City's mitigation priorities and capabilities?
Develop, Evaluate, and Prioritize Hazard Mitigation Actions
The R+A team will work with the HMPC to develop mitigation actions based on the vulnerability and
capability assessments. The identified mitigation actions will form the comprehensive mitigation strategy.
The identification and prioritization process will ensure that mitigation actions/strategies are realistic and
achievable and reflect long-term priorities. Fundamental to the process are key factors such as life,
property, health, and safety protection and the availability of funding for any given project. Once
identified, the "STAPLEE" approach promoted by FEMA will be used as a framework for developing
additional prioritization criteria. Completion of the mitigation strategy will occur as part of HMPC
Meeting #4, which includes a facilitated discussion of the draft mitigation actions, identification of key
responsible departments, relative cost, and prioritization for future implementation.
Task 9.9: Hazard Mitigation Plan Implementation and Maintenance Process
The R+A team will prepare the Monitoring and Implementation chapter of the LHMP that identifies the
plan maintenance and implementation steps over the five-year plan period. This chapter will describe the
methods and schedule for monitoring, evaluating, and updating the plan; how the mitigation plan
elements will be incorporated into other planning mechanisms; and how the public will remain involved
throughout the planning process. Completion of this task will also complete the Administrative Draft
LHMP, which will be distributed to the HMPC for review and comment upon completion.
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As part of the Administrative Draft LHMP, the R+A team will also prepare an Implementation and
Monitoring Workbook to be used during the 5 -year implementation period to track and monitor
implementation. The workbook will be a reference guide for staff who participated in the process, as well
as staff who are unfamiliar with the process, but have a connection to hazard mitigation activities.
Task 9.10: Public Review Draft Hazard Mitigation Pla n
Upon receipt of comments on the Administrative Draft LHMP, the R+A team will prepare the public
review draft of the document for final review and approval by the City. Upon approval, the Draft LHMP
will be distributed for the recommended 30 -day public review period. Task 6.1 D identifies the public
meeting where this draft of the plan would be made available for review and comment.
Task 9.11: Cal OES/FEMA Draft Hazard Mitigation Plan
Upon completion of the public review period, the R+A team will review comments received and prepare
revisions to the LHMP document in preparation for transmittal to Cal OES/FEMA. Completion of this task
also includes preparation of the FEMA Plan Review Tool, which will accompany the document when
transmitted.
Task 9.12: Final Adoption Hazard Mitigation Plan
Upon receipt of an Approved Pending Adoption letter from FEMA, the R+A team will prepare a final
version of the LHMP for City Council adoption. As part of this task, the R+A team will also assist staff with
the content for the Staff Report and Resolution of Adoption. Task 6.1 D identifies the final adoption
hearing anticipated for approval of the LHMP.
Task 9 Deliverables
• Content for Community Engagement Plan (Task 2.2)
• Meeting Agendas and Sign In Sheets (HMPC Meetings)
• Administrative Draft LHMP (PDF/ 2 Hard Copies)
• Public Review Draft LHMP (PDF / 4 Hard Copies for City Review Locations)
• Cal OES Review Draft LHMP (PDF / 2 Hard Copies)
• Final LHMP for Council Adoption (PDF / 7 Hard Copies)
Task 10: Housing Element
Task 10.1: Evaluation of Current Housing Element
The Housing Element must include an evaluation of the effectiveness and continued appropriateness of
the housing programs contained in the City's current adopted Housing Element. This review must take
into consideration the market conditions and funding environment. We will review the City's Housing
Element Annual Progress Reports and supplement with recent efforts not yet reported to HCD. Based on
outcomes of the Community Engagement process, new housing programs may be suggested.
Task 10.2: Demographic and Housing Needs Assessment
We will prepare a complete housing assessment and needs analysis consistent with State Housing
Element law and HCD's Completeness Review Checklist, using the most recent data as available.
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We will also introduce a new section to address access to opportunities as required by the new State law
on Affirmatively Furthering Fair Housing (AFFH) (AB 686). Since the City of Rancho Cucamonga is a CDBG
entitlement jurisdiction, it should have prepared an Analysis of Impediments (AI) to Fair Housing Choice.
Analysis and actions contained in the Al will be incorporated into the Housing Element. Additional
discussions, such as access to opportunities, segregation, and place -based strategies, consistent with
federal AFFH Rule will be introduced in the Housing Element. Based on our discussions with HCD staff,
HCD also anticipates the implementation of the State AFFH requirement would have implications on the
residential sites inventory. Specifically, residential development, especially high-density development
should not be concentrated in specific locations.
Task 10.3: Housing Constraints
Significant changes have been made to the State housing laws since 2013. We will review the City's
current Housing Element, Zoning Ordinance, and General Plan to identify potential governmental and
non-governmental constraints to housing production, including environmental and infrastructural
constraints, shortage of labor, etc. Also, recent changes to special needs housing, such as Supportive
Housing, Low Barrier Navigation Center, Accessory Dwelling Units, etc. will be incorporated into the
analysis.
In addition, this task needs to be coordinated with the overall General Plan Update to incorporate any
proposed changes to land use designations, development standards, and development review
procedures.
Task 10A Housing Resources and Opportunities
The Housing Element must include an inventory of vacant and underutilized sites available for residential
development in meeting the City's RHNA for the sixth cycle. Based on the Draft RHNA Methodology, the
City's 6th cycle RHNA is expected to be at least 10,000 units. The sites inventory strategies include:
• Eligible credits of built and approved units against the RHNA
• Specific plans and master planned communities with remaining entitlements that can be
constructed within the sixth cycle.
• Vacant and non -vacant residential sites
• Vacant and non -vacant mixed-use sites or nonresidential sites that allow residential uses
• Accessory dwelling units
• Alternative approaches (substantial rehabilitation, acquisition/rehabilitation, preservation of at -
risk housing, and purchase of affordability covenants)
• Potential areas of change
Task 10.5: Coordination with General Plan Process
Identifying adequate sites for the RHNA needs to be coordinated with the overall General Plan Update to
reflect changes in land use policies. However, due to the timing of the General Plan, it is not likely that
the City would be able to develop the Preferred Land Use Alternative in time for the Housing Element,
which must be adopted by October 15, 2021 (with a 120 -day grace period). Therefore, we anticipate
preparing the sites inventory with both the current General Plan and the proposed General Plan. We will
review the sites inventory in the current Housing Element to determine which sites continue to be
available and could be reused for the 6th RHNA. Specifically, we will review and update the sites
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inventory to comply with AB 1397 (Adequate Housing Element Sites) and SB 166 (No Net Loss). The
Housing Element would need to outline the shortfall in sites based on the current GP and other planning
efforts. The Housing would include a program to specify how the proposed GP would fulfill the shortfall.
Task 10.6: Housing Element — Administrative Draft
Based upon the analyses and research conducted in previous tasks, we will update the Housing Element
for Rancho Cucamonga. The updated Housing Element will include all required components under State
law, along with relevant appendices. For each program included in the Housing Element, we will
establish the timeframe for implementation, specific objectives, funding sources, and responsible
agencies. The programs will satisfy requirements of Government Code Sections 65583(b) and (c).
Task 10.7: Housing Element — Screencheck Draft
We will prepare a Screencheck Draft Housing Element, incorporating staff comments.
Task 10.8: Housing Element — Public Draft
A Public Draft Housing Element will be prepared for presentation before the Planning Commission, prior
to submitting the Element for HCD Review.
Task 10.9: Planning Commission Study Session
We will conduct one study session on the Draft Housing Element. We will prepare the PowerPoint
presentation, summarizing key components of the Housing Element, and major changes compared to the
5th cycle Housing Element.
Task 10.10, HCD Review
Typically, HCD has 60 days to review the draft Housing Element. We will serve as the City's
representative and liaison to HCD during the review. We will be the primary contact for HCD and
communicate with HCD staff as necessary to answer any questions about the document and resolve any
issues.
Task 10.11: Final Housing Element
Upon completion of HCD review, we will finalize the Housing Element for adoption, which likely precede
the General Plan adoption. Our scope and budget includes attending one Planning Commission hearing
and one City Council hearing for the adoption of the Housing Element.
Task 10 Deliverables
• Review of past accomplishments
• Needs assessment and constraints analysis
• Sites inventory
• Housing Element —Administrative Draft
• Housing Element — Screencheck Draft
• Housing Element — Public Draft
• Final Housing Element
Task 11: Review + Adoption
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Task 11.1: Online Comment Form
R+A will prepare an online comment form that allows the public to provide comments on the Public Draft
General Plan. This form will allow staff to easily review and sort public comments. City staff will be
responsible for organizing and responding to public comments. City staff will also provide direction to the
consultant team on how to modify the General Plan based on public comments.
Task 11.2: Review of EIR Admin Draft
The R+A team will review the Admin Draft of the EIR to ensure conformance with the direction of the
General Plan. We will provide written or verbal comments and recommended changes for consistency.
Task 11.3: City Council and Planning Commission Hearings
The team will attend two hearings with the Planning Commission to review the Draft General Plan and
the Final EIR. We expect that City staff will prepare the Staff Report and the presentation materials and
make the presentation to the Commission. The team will attend two hearings with the City Council to
review the Draft General Plan and Final PEIR. At these meetings the City Council will consider the
Planning Commission's recommendations and the comments made at the public hearings. At the
conclusion of the hearings, the City Council will determine whether to certify the Final EIR and whether
to adopt/approve the General Plan update.
Task 11A: Final General Plan
Based on final direction/comments from the City Council during the hearing process, R+A will prepare a
Final General Plan that reflects all of the changes approved by the City Council. Our assumption is that
only minor, editorial changes will be needed to finalize the document. As part of this task, the team will
prepare and transfer all relevant materials, maps, and design files to the City so that staff can assume full
ownership of the document.
Task 11 Deliverables
• Online Comment Form
• Study Session presentation
• Final General Plan
Task 12: Environmental Impact Report Preparation
Task 12.1: Added Value
In addition to providing the environmental analysis for the General Plan Update, the General Plan EIR can
also evaluate the following:
1. Initial Study. Customize the standard initial study 'checklist' by eliminating questions that are
either addressed by existing ordinances, standard conditions of approval, compliance with state
law, etc., or simply do not apply to the City. The GP EIR will include an evaluation and discussion
of why the question(s) no longer apply. Substantial evidence will be provided in the document to
support the customized initial study.
2. Thresholds of Significance. As part of the General Plan EIR, thresholds of significance that apply to
the City will be evaluated. Note that this will also require evaluation of thresholds that may exist
in ordinances and standards adopted by the City. The thresholds of significance will be included in
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the environmental analysis and will inform the customized Initial Study as well as future
environmental analyses.
3. Mitigation Strategy. This will be a companion document to the General Plan EIR and could serve
as an MMRP for subsequent development projects. The GP EIR will include a discussion of these
measures and how the City applies them to development projects. As envisioned, in most
instances the mitigation strategy would not be General Plan policies, but rather a summary of
standard mitigation measures, ordinances, recurring conditions of approval, local, state, and
federal requirements that the City uses to address environmental impacts.
4. Streamlined Review Process. Along with the customized initial study, thresholds of significance,
and mitigation strategy, the General Plan EIR will include areas where little to now additional
environmental analysis may be needed, or where only site-specific analysis would be required.
Task 12.:2Project Management and Meetings
Task 122.1: Coordination with City and Consulting Team
PlaceWorks will coordinate closely with City staff and the consulting team to ensure that the EIR and
associated documents delivered to the City are legally defensible, accurate, and useful to decision
makers considering the approval of the project. We will also coordinate with the City and R+A throughout
the process not only to streamline the CEQA process, but to avoid or anticipate any changes that could
result in delays.
Task 122.2: Administration
PlaceWorks Project Manager Mark Teague will be responsible for managing (1) EIR task scheduling and
assignment, management of resources, monitoring of costs, and schedule adherence; (2) consultation
and coordination with local and state agencies relative to the environmental document and the
environmental review process; (3) coordination and communications with the City's project team to
ensure that City policies, procedures, and any applicable codes are complied with and, where applicable,
are incorporated into the EIR; (4) ensuring that the environmental review process and the EIR satisfy the
statutes and guidelines of CEQA; and (5) representing the consultant team in public meetings and
conference calls as requested by the City.
Task 122.3: Kick Off Meeting
We anticipate two kick off meetings for this project. The first will be to start the General Plan effort and
review the roles and responsibilities for each of the project components. The second will be to officially
start the environmental impact report. The second kickoff meeting will be combined with a regularly
scheduled coordination meeting and is essential to ensure we have a complete and stable project
description for the analysis.
Task 122.4: Scoping Meeting
PlaceWorks will organize and conduct one 'formal' public scoping meeting to present the preliminary
environmental assessment identified in the Notice of Preparation (NOP) for the proposed project and to
solicit comments regarding the scope and content of the environmental issues to be addressed in the
EIR. Because of the additional CEQA elements however, we anticipate that environmental policies and
thresholds may be discussed at most of the outreach meetings. We will prepare meeting materials in
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coordination with the City. At each meeting, we will be prepared to discuss the environmental review
process, mitigation measures, thresholds and discuss environmental issues.
PlaceWorks recommends that the formal scoping meeting be held one to two weeks after the release of
the NOP so that the public has time to read through the NOP, and public concerns about environmental
issues can be identified. Following the meeting, we will prepare a summary of comments that will be
included in the EIR, with reference to where each comment is addressed or an explanation for why it is
not addressed (e.g., not an environmental issue).
In addition to the outreach meetings, PlaceWorks will contact local public agencies that have
commented on the City's previous documents. As public agencies seldom attend scoping meetings, we
will reach out to select agencies to determine if they have environmental concerns that should be
addressed in the EIR.
Task 122.5: Community Meetings & Workshops
Because we are proposing to make changes to the environmental process, we will attend three public
workshops during the general plan process to discuss thresholds, issues of concern to the community,
and process. Input from these meetings will help guide the preparation of the environmental documents.
These meetings are envisioned as part of the larger general plan workshop effort but could also be stand -
along workshops if desired.
Task 122.6: Adoption Hearings
PlaceWorks staff will attend four public hearings for certification of the EIR — two Planning Commission
hearings and two City Council hearings —to present the findings of the environmental review and
respond to any CEQA-related questions from commissioners and City Council members. Four hours are
assumed for each public hearing, which includes preparation of a PowerPoint, meeting preparation, and
attendance time.
12.3 Background Report
PlaceWorks will work with the City to develop the background information for the EIR. This effort also
includes coordination with the R+A team to provide information essential to the consideration of policies.
The focus of this effort will be to provide a brief snapshot of existing conditions of the City that will affect
the development of policies in the General Plan. This will include physical conditions such as utilities,
traffic, open space, and regulatory, such as regional plans, procedures for project evaluation, and the
CEQA process. Working with R+A, the information provided by PlaceWorks will include policy questions
for discussion with the public as part of the update process.
The background report will also be the CEQA baseline to be considered when evaluating the project in
the EIR. We assume that most of the information in the report will be from existing data sources, and
previously approved environmental documents. As some of the information and policy implications may
not be known until after several of the public outreach meetings, we will design the report to lend itself
to easy update based on input from the public. To the maximum extent possible, the setting will be
provided in a graphic format with summary text with the expectation that it will be posted on the City's
website and referenced frequently throughout the update.
Exhibit A: Raimi + Associates Scope of Work
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Under this task, the PlaceWorks team will review all relevant data, reports, and technical studies, typical
conditions of approval and mitigation measures applied to development projects, to outline the overall
environmental process and determine any further data needs. PlaceWorks' principal -in -charge will
participate in a project orientation/kick-off meeting with the City to discuss the proposed project; collect
available project information and studies; identify any data needs and gaps; further define roles and
responsibilities; set a protocol for communication; and refine, the overall work program for the CEQA
effort.
Task 124: Notice of Preparation
PlaceWorks will prepare a Notice of Preparation (NOP) of a Draft EIR. The NOP will clearly identify the
public review period, contact person, scoping meeting date(s), and address established for submitting
comments on the project. As this EIR will be comprehensive, we recommend using the abbreviated
Notice of Preparation method discussed in Section 15060(d) of the CEQA Guidelines that allows the City
to dispense with an initial study. Our budget assumes that PlaceWorks will reproduce and distribute the
NOP to the State Clearinghouse, County Clerk, responsible and trustee agencies, and other special
interest groups and individuals identified on a distribution list to be developed in consultation with the
City. It is assumed that the City will be responsible for all newspaper notices, site postings, internal
distribution and any direct mailings, and will post the NOP on the City's website.
This EIR will need to evaluate both the changes proposed in the General Plan, and the expected CEQA
streamlining. Therefore, the project description will need to include the CEQA streamlining policies.
PlaceWorks will work closely with City staff and R+A to ensure that the CEQA components are ready for
the NOP at the same time as the General Plan.
The schedule for the NOP is based largely on when a project description can be developed. While the
finer details of the project description can wait until the plan is drafted, the NOP needs to have sufficient
detail to allow the public and agencies to understand the project. This will be particularly important for
the areas where we want to refine the vision of the City; such as along the corridors.
Task 12.5: Technical Analysis
To the maximum extent possible the results of the technical analysis will be presented as GIS layers
accompanied by supporting text. Visual representation of the technical data will help the public and the
decision makers process all of the background information. The following technical analysis will be used
to inform the relevant sections of the EIR. As part of the kickoff meeting, PlaceWorks will work with the
City, R+A, and each of the technical subconsultants to prepare a format for the EIR. PlaceWorks will
distribute the format to the subconsultants and will coordinate directly with them, and the City, in
completing the requisite chapters of the EIR.
Task 12.5.1: Traffic and Transportation
The R+A team will prepare the Transportation and Traffic section of the EIR and will summarize the
previously developed existing conditions analysis for inclusion in the transportation impact study. Using
the SBTAM travel demand forecasting (TDF) model, the R+A team will estimate local and regional growth
in transportation demand, based on SBTAM future land use forecasts and known regional transportation
network changes. SBTAM future land use estimates for the City of Rancho Cucamonga will be vetted with
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the project team and City staff prior to running the model to forecast future conditions. Future roadway
traffic volumes and LOS will be estimated using the verified land use forecasts and General Plan
transportation network and provided to City staff for their use. Transportation impacts will be evaluated
using VMT and will be consistent with the SBCTA/City of Rancho Cucamonga requirements that are
currently under contract to the City. Transportation impacts associated with the General Plan will be
evaluated in accordance with the standards identified in Phase 1. Mitigation measures will be identified
to address impacts associated with the general plan.
The R+A team will support the project team in its development and quantification of General Plan
sustainability strategies through the following:
• Assisting with the development of any GHG reduction targets
0 Calculating the effectiveness of national and statewide strategies related to transportation
• Developing and quantifying VMT and GHG reduction strategies related to transportation
The R+A team will then prepare a draft report for review and submittal.
Task 12.5.2: Infrastructure
PlaceWorks will coordinate with Public Works staff to present existing infrastructure and identify
opportunities and issues in the systems. Coordination will extend to service providers for the City;
however, all discussions will include City representatives. Key to the discussion will be to determine if
there are thresholds below which additional analysis is unnecessary. PlaceWorks will also coordinate with
staff to evaluate the policies for implementation of the development impact fees to ensure that the fee
program meets the CEQA requirements for adequate mitigation.
Task 12.5.2: Biological Resources
The PlaceWorks team will conduct a record search of known special status species, habitat, and aquatic
resource occurrences for the entire limits of the City using standard databases. The PlaceWorks team will
obtain location information for all available existing occurrence information within the City limits. The
PlaceWorks team will conduct a literature search to identify special status plants, wildlife, and habitats
known to occur in the vicinity of the proposed General Plan Update Study Area. Sources reviewed will
similar to those reviewed in 2010 and will include (1) database searches of the California Natural
Diversity Database (CNDDB) and the California Native Plant Society's (CNPS's) Electronic Inventory of
Rare and Vascular Plants of California; (2) the 2008 South Coast Missing Linkages Project; (3) the most
recent Federal Register listing package and critical habitat determination for each Federally listed
Endangered or Threatened species reported from the vicinity of the proposed General Plan Update Study
Area; (4) the previous Rancho Cucamonga General Plan Update documents; and (5) other biological
studies conducted within the Study Area. It is assumed that the PlaceWorks and the City will provide
spatial information used during the 2010 CEQA analyses, and current spatial data that illustrates changes
in land use since the 2010. For example, there may be parcels or areas that were within map units that
identify native habitat in 2010 that may have since been developed.
The PlaceWorks team will conduct general assessment surveys in the proposed General Plan Update
Study Area. The purpose of the survey will be to verify and update vegetation community map units
within the Study Area at a planning level, and in specific areas identified for a more detailed focus.
Species observed that are not already on the City's list, will be added. Text and tables from the Biological
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Resources section of the 2010 document will be updated where necessary and recommended updates
will be provided to PlaceWorks for inclusion in the EIR.
Based on policy direction from PlaceWorks (see Task 6), R+A will prepare a combined Conservation and
Open Space Element. PlaceWorks and ECORP will provide the background information and best practices
for consideration of biological, cultural, tribal, and historic resources specific to the City. PlaceWorks and
ECORP will work with R+A to divide the information into policy statements, and mitigation strategy
consistent with the environmental scope outlined.
The PlaceWorks team will review and comment on the biological resources section of the EIR as prepared
for the General Plan update. The PlaceWorks team will review those sections as written by the client and
provide comments and edits that will further benefit the quality of the document in reference to
discipline -specific legal and professional standards, known technical studies, and information derived
from records update and mapping efforts. The PlaceWorks team will submit the edited text with any
comments or changes to the client for incorporation into the draft document.
The PlaceWorks team will consult with the Client and assist with the development of mitigation measures
that are consistent with the Resource Conservation element of the General Plan and that, where
possible, allow for expedited environmental review of development and infrastructure projects.
Task 12.5A Cultural, Tribal Consultation, Paleontological, and Historic Resources
Cultural Resources Sensitivity Model
The PlaceWorks team will conduct a cultural resources records search for the entire limits of the City of
Rancho Cucamonga with the South Central Coastal Information Center (SCCIC) of the California Historical
Resources Information System (CHRIS) of the California Office of Historic Preservation. The cultural
resources records search will obtain copies of site boundaries for all previously recorded archaeological
sites and historical resources within the City limits. This information will be used by the PlaceWorks team
to develop archaeological and built environment sensitivity models for the City as part of the General
Plan update. The models will be developed to reflect zones of high, moderate, and low sensitivity. Each
model will blend locations of high, moderate, and low sensitivity such that the resulting graphics for both
the General Plan and its EIR will not depict the confidential locations of known archaeological resources.
The PlaceWorks team will author programmatic procedures for addressing cultural and tribal cultural
resources as part of future land planning efforts under the General Plan.
The purpose of this records search and sensitivity model is to inform broad land use decisions in the
General Plan, and to a lesser extent, allow project proponents and City planning staff to determine
sensitivity of proposed projects based on known cultural resources data. However, this scope does not
include a peer review of cultural resources technical reports for adequacy or completeness, nor does the
absence of previously recorded resources indicate that no resources are present within any given area.
The PlaceWorks team cannot transmit confidential GIS data to the City, unless the City is able to enter
into a Conditional Use Agreement with the CHRIS, as demonstrated by the employment of qualified City
staff that meet the professional qualifications standards established by the Office of Historic
Preservation.
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Historic Resources Update
In 2010, the City of Rancho Cucamonga completed a General Plan Update that included preparation of a
citywide historic context statement and reconnaissance -level historic resource survey of select properties
in the City to identify potential historic resources and districts. The update included a review of 445
previously recorded properties, recording and evaluation of 432 new properties, identification of
Neighborhood Character Areas (NCAs), local historic landmarks, historic districts, and NRHP and/or CRHR
listed properties. Due to the comprehensive nature of the historic resource survey for the 2010 General
Plan Update, the PlaceWorks team proposes a focused review and update of only those properties
previously determined as Historical Resources from the previous update. These are assumed to include
those properties previously listed in the CRHR, NRHP, as California Historical Landmarks, and City -
designated NCAs. This focused review will help keep current the findings of eligibility for known Historical
Resources, while not exceeding the limited necessity of effort for the General Plan Update. Focused
inventory and evaluations of historic buildings will be completed later on a project -by -project bases
implemented under the General Plan and utilizing the existing historic context statement and General
Plan documentation as a guide for planning purposes.
The PlaceWorks team will prepare a brief update to the existing Historic Context Statement for the City.
The PlaceWorks team assumes the existing Historic Context Statement to the General Plan will not
require a substantial update to its relative recent completion in 2010.
The PlaceWorks team will contact up to two local historical societies in writing that may have information
and/or interest in the General Plan Update regarding historical resources to seek their input for
incorporation into the General Plan, as appropriate.
The PlaceWorks team will provide an overview map showing the locations of known Historical Resources
and NCAs that were recorded and updated for this current effort. The map will not include an overview
of previously recorded buildings that were not previously documented as Historical Resources.
Tribal Consultation (Optional, not included in budget)
The PlaceWorks team will assist the City in consulting with California Native American tribes under
Senate Bill 18 (SB 18), which requires local agencies, including cities and counties, to contact and consult
with California Native American tribes prior to amending or adopting a general plan or specific plan, or
designating land as open space. This consultation is different than what is required under AB 52. The
PlaceWorks team will draft all required notification letters, coordinate tribal meetings, maintain the SB
18 administrative record, and provide technical support to the agency in responding to, or acting upon,
comments from tribes. The PlaceWorks team will document the consultation process and comments
discussed and advise the lead agency on how to come to a conclusion to the consultation, as specified by
SB 18. This cost is based on time and materials, "best efforts" basis. If the amount of tribal involvement
or requests for technical support exceed what can be accommodated by this budget, an amendment
would be required to continue assisting the City.
The PlaceWorks team will assist the City in consulting with California Native American tribes under
Assembly Bill 52 (AB 52). This consultation is different than what is required under SB 18. The PlaceWorks
team will draft all required notification letters, coordinate tribal meetings, maintain the AB 52
administrative record, and provide technical support to the agency in determining whether Tribal
Cultural Resources will be significantly impacted by the amendment of the General Plan. The PlaceWorks
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team anticipates that considerable discussion with the tribes will be necessary to ensure their
understanding that project -level CEQA review will be carried out in the future, under the General Plan,
during which time specific impacts to TCRs would be discussed, pursuant to AB 52. The PlaceWorks team
will document the consultation process and comments discussed and advise the lead agency on how to
conclude the consultation, as specified by AB 52. This cost is based on time and materials, "best efforts"
basis. If the amount of tribal involvement or requests for technical support exceed what can be
accommodated by this budget, an amendment would be required to continue assisting the City.
Tribal Cultural Resources General Plan Policy Development
Following completion of the sensitivity model study, historical resources update, and conclusion of tribal
consultations, the PlaceWorks team will review the policies and goals in the existing General Plan to
determine what updates are warranted as part of the General Plan update, and in light of any new
information about cultural resources and tribal cultural resources within the City and to reflect changes
in state law since the General Plan was last adopted. The PlaceWorks team will provide revisions to
existing policies and goals, including additions as warranted, as a red -lined Word document for
incorporation into the draft General Plan update.
Paleontological Resources
The PlaceWorks team will conduct a paleontological records search and literature review will be
conducted to determine the paleontological sensitivity of the various geologic landforms within the City
boundaries. The records search will include a review of known fossil localities in the Project vicinity and
an assessment of the potential for the Project area to contain buried paleontological resources based on
geologic maps of the region. The qualified paleontologist will determine if construction activities have the
potential to impact paleontological resources and document the findings and recommendations in a
letter report. This scope does not include paleontological surveys or impact assessments.
Task 12.5: Screen check Draft EIR
Task 125.1:First Administrative Draft EIR
The PlaceWorks team will prepare an EIR in accordance with Section 15168 of the CEQA Guidelines. The
EIR will examine the environmental impacts of the proposed project and will focus primarily on the
changes in the environment that would result from the project.
The format of the EIR will be discussed at kick off meeting and can either follow the traditional method of
most EIRs or be customized to reflect the needs of the City. This project is not constrained by the
traditional EIR template. For example, if there are special study areas, such as along corridors, or in areas
where expanded development is proposed, the EIR can discuss these areas in each chapter separately, or
summarize the analysis in stand-alone sections of their own to assist with review of potential impacts and
any mitigation. This can be done both within the EIR and by using the Story Map platform. The analysis
would be the same, but how it is presented to the reader will differ depending on their interest.
Regardless of format, the contents of the EIR must include the requisite components as established by
the CEQA Guidelines.
The EIR will be clearly written and will avoid technical jargon, to the extent possible, so that the
document is easily understood. If technical terms need to be introduced for accuracy, they will be clearly
defined at the beginning of each section. The existing conditions of the project site will be used to set the
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baseline for the environmental analysis and will be provided on the Story Map platform with a
companion summary text.
The EIR will rely on General Plan policies, existing regulations, ordinances, and adopted standards before
recommending mitigation. Any mitigation measures will be thoroughly discussed with the City to ensure
that the measure is feasible. All recommendations will be based on substantial evidence in the record.
The PlaceWorks team will draft the EIR sections based on the technical studies in Task 4 and will ensure
that each technical expert reviews the EIR section, mitigation strategy, and general plan policy germane
to their expertise.
The PlaceWorks team will work with R+A and the City to develop 3 EIR alternatives. R+A will identify
different land use or policy alternatives and create growth projections by TAZ (population, jobs, and
housing units) for each of the EIR alternatives. Note that there is a distinction between CEQA alternatives
designed to reduce or eliminate identified environmental impacts, and general plan alternatives designed
to provide options to the City. PlaceWorks will work with R+A to identify CEQA alternatives based on the
results of the technical analysis. General Plan alternatives will be evaluated and compared to the
proposed project.
One of the CEQA streamlining actions is to review and analyze a set of standard mitigation measures that
would apply to most projects. These will be drafted using previous City actions and a thorough review of
existing regional, state, and local procedures.
PlaceWorks will provide the first Administrative Draft EIR in Word format, along with technical reports
used to support the conclusions. PlaceWorks will also build the administrative record as the project
progresses so that the entire record can be provided to the City following certification of the EIR.
Task 12+5.2: Second Administrative Draft EIR
PlaceWorks will attend a meeting to review comments on the first administrative Draft EIR. While we
would prefer a single set of consolidated comments, we understand that there will be several reviewers
and that a meeting may be necessary to reconcile comments. PlaceWorks will make changes in track -
change mode and respond to each comment bubble. The second administrative draft will be provided in
track -change mode, allowing the reviewers to consider the edits in the most efficient manner possible.
This scope assumes diminishing comments and that the second administrative draft will not raise new
technical issues. This scope includes a meeting to review the second set of comments.
Task 12,5.3: Screen Check Draft EIR
Following the second administrative draft, PlaceWorks will prepare a screen check Draft EIR that includes
all mandatory elements of the EIR, technical appendices and the draft General Plan. The completed
screen check Draft EIR will be submitted to City staff for review and comment. Our proposed schedule
and budget assume that a complete screen check draft will be prepared for review and comment, which
is more efficient than submittal of selected sections on an incremental basis. It is also assumed that this
level of review will focus on fatal flaws to the document to be addressed before public review. As
appropriate, PlaceWorks' project manager will meet with City staff to discuss and resolve any major areas
of concern or to clarify areas of misunderstanding, etc. Follow-up with City staff/departments will be
conducted as necessary to respond to comments.
Exhibit A: Raimi + Associates Scope of Work
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Task 12+5.4: Public Draft EIR
PlaceWorks will prepare the public Draft EIR, which is the final version of the document before it goes
into reproduction. Upon the City approval of the Draft EIR as the public draft version, we will prepare a
Notice of Availability (NOA). The NOA will provide a summary of the project description and an
explanation of the scope of issues included in the Draft EIR. The NOA will also clearly identify the public
review period, contact person, and address established for submitting comments on the Draft EIR.
Once the EIR is ready for public review, PlaceWorks will provide an executive summary of impacts on the
Story Map platform. The intent is for the Story Map and the public draft EIR to be published on the City's
website at the same time. The environmental setting will already be posted as part of the baseline Story
Map.
Unless requested/required otherwise by the City, our budget assumes that PlaceWorks will reproduce
and distribute the public draft EIR and NOA to the State Clearinghouse, County Clerk, responsible and
trustee agencies, and other special interest groups and individuals identified on a distribution list to be
developed in consultation with the City. It is assumed that the City will be responsible for all newspaper
notices and site postings, and if necessary, will post the EIR on the City's website.
Task 12.6: Final EIR
PlaceWorks will scan, bracket, and review the comments on the Draft EIR as they are received during the
45 -day public review period. The Response to Comments will contain an introduction describing the EIR
public review process, copies of all comment letters received, written responses to comments, and
revisions to the Draft EIR. Responses will be prepared by PlaceWorks, with input from the City, as
needed.
Responses will focus on comments that address the adequacy of the environmental document.
Comments that do not address the CEQA adequacy will be noted as such and no further response will be
provided. PlaceWorks will prepare the responses in coordination with City staff, as needed, to ensure
that the Draft EIR and associated documents are legally defensible, accurate, and useful to decision
makers considering approval of the proposed project
The budget for the Response to Comments is an estimate only, based on a total of approximately 80 -
hours for preparation of the Response to Comments. The estimated number of hours includes only one
round of review of the Response to Comments by the City. The estimated budget assumes that no
additional basic research will be required to respond to comments, that the comments will be directed at
the substance and technical adequacy of the EIR, and that the comments will be compiled by the City and
transmitted in writing or via e-mail to PlaceWorks. If an unexpectedly large volume of comments is
received, or if certain comments result in the need for substantial response, or new research or analysis,
the initial budget may not be sufficient. Should this situation become apparent, we will discuss this
concern with the City before the responses budget is consumed and determine an appropriate course of
action.
As required by CEQA, responses to public agency comments will be provided to those agencies a
minimum of 10 days prior to consideration of the project by the City Council.
Exhibit A: Raimi + Associates Scope of Work
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Task 12G.1:Certification Documents
PlaceWorks will prepare a Mitigation Monitoring and Reporting Program (MMRP) based on mitigation
measures identified in the EIR and pursuant to Section 15097 of the CEQA Guidelines. The MMRP will be
defined through working with City staff to identify appropriate monitoring steps/procedures in order to
provide a basis for monitoring implementation of the General Plan. The MMRP will be in a standard City
format and will identify the significant impacts that would result from the proposed project; proposed
mitigation measures for each impact; the timing at which the measures will need to be conducted; the
entity responsible for implementing the mitigation measure; and the City department or other agency
responsible for monitoring the mitigation effort and ensuring its success. The MMRP will be submitted to
City staff for review and approval in conjunction with submittal of the Response to Comments (see Task
8).
As part of the MMRP effort PlaceWorks will provide a summary listing of standard mitigation measures
organized to follow the City's customized initial study checklist. The measures will be a mix of compliance
with federal, state, and local permitting, existing ordinance, standard conditions of approval, and
negotiated conditions such as with the Tribes or regional agencies. The expectation is that these standard
measures will be discussed in the Draft EIR, reviewed by the public, and be applied as appropriate to
future development projects with the intent of streamlining the CEQA process.
Task 12B.2: Findings of Fact and Statement of Overriding Considerations
Section 15091 of the CEQA Guidelines requires that no public agency approve or carry out a project for
which an EIR has been completed that identifies one or more significant environmental effects, unless
the public agency prepares findings for each significant effect. PlaceWorks will prepare draft findings and
facts in support of findings for each of the significant impacts identified by the EIR and the determination
as to whether those impacts would be reduced to below a level of significance by proposed mitigation
measures. These findings and facts will be incorporated into the resolution(s) to be prepared by City
staff, if deemed necessary.
Additionally, Section 15093 of the CEQA Guidelines requires that when an agency approves a project that
will have significant adverse environmental effects that are unavoidable, the agency must make a
statement of its views on the ultimate balancing of the merits of approving the project despite the
environmental impact(s). PlaceWorks will prepare the statement of overriding considerations for any
unavoidable significant impacts that may be identified by the Draft EIR. PlaceWorks will work with the
City Attorney to determine the format and extent of findings for the project.
Task 12B.3: Notice of Determination
PlaceWorks will draft the Notice of Determination (NOD) for the City to review before the City files the
forms with the County Clerk. PlaceWorks will also prepare the NOC for filing with the State
Clearinghouse.
Task 12 Deliverables
• Traffic and Transportation Section of the EIR (Admin Draft and Final)
• Response to transportation EIR comments.
• CEQA Process (1 Electronic Copy)
• Customized Initial Study (1 Electronic Copy)
• Thresholds of Significance (1 Electronic Copy)
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• Mitigation Strategy (1 Electronic Copy)
• Streamlined Review (1 Electronic Copy)
• Summary Data on Story Maps (1 Electronic Copy)
• Timeline (1 Electronic Copy)
• Meeting Action Items (1 Electronic Copy)
• Staff Report Sections (1 Electronic Copy)
• PPT (1 Electronic Copy)
• Story Map Content (1 Electronic Copy)
• Draft Report (1 Electronic Copy)
• Final Report (1 Electronic Copy)
• Notice of Preparation (30 Paper Copies)
• Clearinghouse Forms (1 Electronic Copy)
• Public Notice (Draft) (1 Electronic Copy)
• Biological Report (1 Electronic Copy)
• Cultural Resources (1 Electronic Copy)
• SB-18/AB-52 Letters (1 Electronic Copy)
• First Admin DEIR (1 Electronic Copy)
• Second Admin DEIR (1 Electronic Copy)
• Screen Check DEIR (10 Paper Copies)
• Public Review Draft DEIR (30 Paper Copies)
• First Admin FEIR (1 Electronic Copy)
• Second Admin FEIR (1 Electronic Copy)
• Screen Check FEIR (10 Paper Copies)
• Public Review FEIR (30 Paper Copies)
• Findings of Fact (1 Electronic Copy)
• MMRP (1 Electronic Copy)
• Resolution (1 Electronic Copy)
• Notice of Determination (1 Electronic Copy)
Task 13: Project Management and Team Meetings
Task 13.1: Team Working Meetings
At up to four points in the process, key members of the consultant team will prepare for and attend
working meetings to brainstorm and work collaboratively with City staff on cross cutting issues and
concerns and to develop Plan content. The proposed timing of these meetings is as follows:
1. Kick-off meeting at the beginning of the project (covered in Task 1.1)
2. Developing sub -area alternatives — up to 3 days (covered in Task 5.3)
3. Developing policy direction — (this will occur during task 6)
4. While refining goals, policies, and actions for the General Plan (this will occur during task 7)
Note that time for the kick-off meeting and developing the sub -area alternatives are billed in other tasks
(1.1 and 5.3) and the remaining meetings are billed to this task.
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Task 13.2: City Council and/or Planning Commission Study Sessions
Throughout the process, the R+A Team will meet with the City Council, the Planning Commission and
other boards and commissions to provide updates on the project and receive input on topic -specific
policies and ideas. Our scope and budget assume three joint Planning Commission/City Council Study
Sessions. For each, the R+A team will prepare a PPT, identify key discussion questions and prepare
summary conclusions/direction. City staff will be responsible for the staff report and logistics.
Task 13.3: Status/Management Meetings and Calls with the City
On a regular basis, R+A will schedule in-person meetings and check-in calls with staff to discuss the status
of the project and coordinate on project activities. The in-person meetings will be coordinated with other
trips to Rancho Cucamonga to ensure efficiency of travel and budget.
Task 13A Ongoing Project Management
Throughout the project, R+A will manage the General Plan and coordinate with City staff on the direction
of the project. This includes regular communication with City staff (outside of scheduled conference
calls), project summary reports, coordination with the subconsultant team and other project
management tasks such as contracting, invoicing processing task orders.
Task 13.5: EIR Coordination
The R+A team will meet with and coordinate with the City and PlaceWorks on the EIR for the General
Plan. This task includes phone calls and in-person meetings to discuss the approach to CEQA,
coordinating project schedules, and sharing information.
Task 13 Deliverables
• Four (4) working sessions with City staff
• PPTs for joint City Council/Planning Commission workshops (3x)
• Notes from meetings and conference calls with staff
• Monthly progress reports
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Scope and Budget Assumptions
The following is a list of assumptions for the General Plan update.
• The level of effort for each task is limited to the general number of hours for each task listed in
the budget spreadsheet. R+A team members may reallocate hours between tasks if individual
tasks are completed in less time than anticipated.
• City staff will provide all of the necessary land use data needed to complete the General Plan
update. This includes GIS layers for existing land use, general plan designations, zoning districts,
number of housing units per parcels, non-residential square footage and jobs per parcel, parcel -
level assessor data, and roadway network with street types and roadway widths and number of
lanes, among other data. All data and information provided by the City will be assumed to be
correct and up-to-date. The consultant team is not responsible for out-of-date or inaccurate
information. Additional data layers will be identified during Task 1.2.
• All studies that the team will prepare are identified in the scope of work. Any studies, tasks,
deliverables or reports not specifically identified are assumed to be not included.
• All deliverables will include a draft and then a final version, unless a different number of
deliverable is stated in the scope of work.
• City review time for workshop materials and meeting materials will be approximately one week.
City review of major products will be between two and four weeks, depending on the product and
other responsible of City staff. All comments will be provided as a single set of non -conflicting and
actionable comments.
• City comments on the Administrative Draft General Plan and EIR are provided in one consolidated
set of comments, and will not require new analysis or technical studies.
• City comments on the Screencheck Draft General Plan and EIR will be focused on typographical
errors, formatting, and other minor edits only.
• City staff will serve as partners to the consultant team in the update process and will be
responsible for, at minimum, the following activities:
o Writing all staff reports
o Logistics of all meetings
o Developing a comprehensive branding program
o Costs of meeting facilities and supplemental costs of meetings and workshops, including
but not limited to, food, childcare, high-cost supplies, printing workshop materials
o Printing copies of documents (the team will provide electronic versions and City staff will
be responsible for printing)
o Assisting with outreach to inform the community about General Plan events. This includes
public notices, notices in newspapers, distributing meeting notices in public buildings,
mailings, etc.
o Attending all pop-up events without R+A team support
o Assisting with preparing materials for public workshops and other community events
o Organizing, with assistance from the R+A team, the speaker series
o Collecting background data and information
o Reviewing the existing General Plan to determine the applicability of each policy
Exhibit A: Raimi + Associates Scope of Work
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o Timely response to consultant team questions.
o Timely review of documents and materials prepared by the consultant team.
o Participating in the tasks identified in the Implementation task.
o Leading the effort to track and respond to public comments on the Public Draft General
Plan
o All infrastructure -related tasks including existing conditions analysis, modeling of
alternatives, policy development and writing of goals, policies and actions.
o Other tasks as identified during the process.
Exhibit A: Raimi + Associates Scope of Work
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Optional Tasks
Statistically -Valid Survey
In order to provide multiple avenues of engagement and gather input for a diverse range of participants,
the project team could work with the City to prepare a statistically -valid survey to obtain community
values and ideas and specific feedback on potential policy direction. This information could help inform
the overall direction of the update process. To achieve this, R+A would engage with a survey research
firm specializing in community surveys for long range planning projects.
Focus Groups
R+A team can host focus groups targeting the youth, the Spanish-speaking community, and other
segments of the community that are typically under -represented in the planning process and may need a
special focus during the engagement process. The focus groups could be held at the beginning of the
process to better understand issues and opportunities or during the policy development phase to test
plan concepts.
Citywide Walking Tours/Scavenger H unt
The R+A team can develop a series walking tours to obtain feedback about different areas of the City.
The walking tours will allow community members to experience the area with an eye toward the future.
This can be combined with a scavenger hunt to encourage residents to visit places and see things that
typically don't see.
Data Dashboard for Long -Term Tracking
Using the metrics and targets identified during the planning process, R+A will prepare an MS Excel -based
data dashboard to track the progress of the Plan over time. The data dashboard will us info -graphics to
communicate the effectiveness of the plan and how well the plan is meeting the identified targets. We
expect that approximately 20-30 metrics will be used covering a variety of topics including land use,
housing, health, sustainability and economic development.
Development Review Checklis t
To establish clear expectations for developers in Rancho Cucamonga, the team will develop a
development review checklist, categorized by development type and sub -area, that can be used by staff
while reviewing new development applications. The checklist will have an urban design component, a
bicycle/pedestrian component, a healthy development component, a sustainability/GHG reductions
component, and others as desired by staff.
Community Risk Reduction Plan
If desired by the City, the R+A team will prepare a Community Risk Reduction Plan (CRRP) that can be
integrated into the Environmental Justice and Community Health policy framework. The purpose of a
CRRP is to comprehensively quantify and mitigate, at a citywide or areawide planning scale, existing and
future health risks associated with exposure to TACs and fine particulate matter (PM2.5) from various
mobile and stationary sources. The CRRP can be a valuable tool to address infill development at a
citywide scale, leading to streamlined environmental review for such projects in the future. It also aligns
with the City's focus on creating a healthy community, providing a comprehensive lens to address public
health through land use compatibility and reduced air pollution burdens in targeted areas.
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The typical approach to addressing exposure of sensitive receptors is reactive in nature, in that reduction
measures are proposed after the fact during environmental review to mitigate exposure of new sensitive
receptors during future project -level analyses. In contrast to this approach, a CRRP addresses the issue of
health risk exposure to TACs and PM2.5 more comprehensively for both existing and future sensitive
receptors. The CRRP can also be used to determine whether there is a disproportionate exposure to air
pollution and associated health risks in existing disadvantaged communities; thus, a CRRP can help to
analyze and address this environmental justice issue comprehensively and equitably.
To develop the CRRP, the R+A team will first conduct a technical study (concurrent with preparation of
the Air Quality Technical Memorandum) to identify and quantify the degree of health risk exposure to
TACs and PM2.5 throughout the city. During the technical analysis phase, the R+A team will first
inventory required data such as meteorological data, activity data, and emissions data for various sources
of TACs and PM2.5 for mobile sources (e.g., freeways, major roadways) and for stationary sources (e.g.,
permitted industrial facilities) that are located within or adjacent to Rancho Cucamonga. The R+A team
will coordinate with SCAQMD and the City to determine major sources to be modeled, focusing on
sources of primary concern. Once data collection is complete, the R+A team will conduct citywide air
dispersion modeling to quantify the cumulative TACs and PM2.5 concentration levels for all mobile and
stationary sources included in the inventory. Once air dispersion modeling has been completed, the R+A
team will calculate and characterize health risk exposure levels for cancer and non -cancer health risk. The
results of the citywide modeling and health risk analysis will be summarized either as a chapter within or
as a supplement to the updated Air Quality Technical Memorandum under Task 8, including citywide
mapping of health risk exposure.
Based on the results of the technical study, the R+A team will review the existing and proposed land uses
and policy framework in the GPU and recommend appropriate policy responses, including both receptor -
oriented measures and source -reduction measures (i.e., best management practices [BMPs]) that can
help to reduce pollution exposure for both existing and future receptors. Appropriate policies and BMPs
will be included in the Air Quality Element updates to the General Plan policy document under Task 3,
which can be applied at the project level during development review, or through future programs and
efforts to address health risks in existing developed areas of the city.
Both the technical analysis and the policy recommendations for the CRRP will follow the most recent
guidance issued by SCAQMD, OEHHA, the California Environmental Protection Agency (CaIEPA), and
CARE. The R+A team will coordinate closely with SCAQMD and City staff throughout the CRRP process to
customize components of the CRRP analysis and policies based on Rancho Cucamonga's context and
overall goals for the current GPU effort.
Feasibility Analysis of Multi -Family and Mixed -Use Development
As an optional task, the R+A team will build a pro forma model that measures the economic feasibility of
mixed use and multi -family development in potential areas of change such as the Haven Corridor, the
Foothill Corridor, and the Metrolink transit station area.
Exhibit A: Raimi + Associates Scope of Work
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The R+A team will develop assumptions for up to 5 building prototypes that exemplify likely development
projects, including office, residential, and mixed-use prototypes at various scales. The building prototype
inputs will include: height, FAR/density, unit types/sizes, parking, ground -floor commercial, etc. The pro
forma's revenue and cost inputs will be vetted with developers active in Rancho Cucamonga and
neighboring cities.
The analysis will be structured to provide information about the potential land use incentives and
disincentives that the City could offer to build the types of development products that are desired in the
areas of change (e.g. parking reductions, reductions in ground -floor retail requirements, etc.).
Fiscal Impac t Analysis
As an optional task, the R+A team will estimate the fiscal impact of development of General Plan land use
alternatives. The analysis will estimate the fiscal impact of potential future development scenarios
compared to the baseline existing conditions on the City's General Fund. The fiscal study will estimate the
potential change in operating revenues and expenditures resulting from projected growth in residential,
office/R&D, and retail land uses. The R+A team will analyze the property tax, sales tax, and other major
sources of General Fund revenues generated by the alternatives. Based on interviews with key City
departments, including Police, Fire, Public Works, Parks and Recreation, the R+A team will calculate the
increase in General Fund expenditures for providing services to new residents and employees under each
scenario. Based on the results of the fiscal assessment, the R+A team will determine whether the
estimated public revenues would offset increases in the cost of public services to serve new
development.
Exhibit A: Raimi + Associates Scope of Work
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DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Anne McIntosh, AICP, Planning Director
Flavio Nunez, Management Analyst II
SUBJECT: CONSIDERATION OF A THIRD AMENDMENT TO THE EXCLUSIVE
NEGOTIATING AGREEMENT BETWEEN THE CITY OF RANCHO
CUCAMONGA, SAN BERNARDINO COUNTY TRANSPORTATION
AUTHORITY, AND CREATIVE HOUSING ASSOCIATES, LLC FOR
PROPERTY GENERALLY LOCATED ON THE NORTHWEST CORNER OF
AZUSA COURT AND MILLIKEN AVENUE.
RECOMMENDATION:
Staff recommends the City Council approve and execute a Third Amendment to the Exclusive
Negotiating Agreement (ENA) between the City of Rancho Cucamonga, San Bernardino County
Transportation Authority (SBCTA),) and Creative Housing Associates, LLC for property generally
located on the northwest corner of Azusa Court and Milliken Avenue. Staff also recommends the
Council allow the City Manager to make administrative corrections to the ENA if they are necessary and
acceptable per the ENA.
BACKGROUND:
In June 2015, the City Council approved a Cooperative Agreement with the San Bernardino County
Transportation Authority (SBCTA) detailing the steps, roles and responsibilities necessary to select a private
developer and enter a long-term lease to entitle, construct, and operate a transit -oriented, mixed residential
and commercial development on the property located adjacent to the Rancho Cucamonga Metrolink Station.
After issuance of a request for qualifications and review of the qualifications submitted, the Review Committee
consisting of City and SBCTA staff recommended a follow up interview and investigation of the proposal
submitted by Creative Housing Associates, LLC (CHA).
In June 2016, the City and SBCTA entered into an Exclusive Negotiating Agreement with Creative Housing
Associates. The ENA defines the roles and responsibilities among the City, SBCTA, and CHA for the exclusive
negotiation of those terms and conditions. The City accepted the lead on the negotiations and SBCTA will
provide support through an oversight and approval role as it relates to impacts on rail operations and
agreements related to the use of the land. The term of the ENA was an eighteen (18) month period to allow the
City, SBCTA, and CHA to create a development program for the subject property and negotiate the terms and
conditions of a development agreement.
ANALYSIS:
During the term of the ENA, CHA held several design charrette meetings. Feedback was received from
the surrounding property owners and stakeholders. As a result, the development program has been
refined to address the needs of the project requirements. Negotiations have also been ongoing, with
Page 217
much of the discussion centered on how to provide adequate parking for the commuters as well as
enough land area for a transit -oriented development. Much of it has centered on the cost associated
with building a large parking structure to accommodate 960 spaces. In December 2018, the City
completed a parking survey and provided SBCTA the results. The survey demonstrated that on
average, only 52.5% of the parking spaces were used during the weekday. The survey also showed
that Friday usage was substantially lower. In an effort to resolve the need for adequate parking, SBCTA
agreed to reduce their parking requirement to 650 and allocated $3.5M for "future" parking demand to
fund the construction of approximately 116 parking spaces.
The City and SBCTA jointly own the site. It is envisioned that SBCTA would permanently retain the rights
and oversight as it relates to the rail platform or station, rail operations and related ancillary matters.
The City and SBCTA contemplate either a long-term lease or sale of the balance of the site to the
developer for redevelopment from its current surface parking lot configuration into a mixed-use,
structure -parked facility with retail, residential and other possible uses. The City and SBCTA may,
individually or collectively, choose to be long-term partners in the development. If the ENA progresses to
a development and/or disposition, including sales agreement or other agreements related to use of the
property, both City and SBCTA would review and approve those subsequent agreements as it pertains
to each entity's ownership interest. The City would be the lead agency on entitlements and
environmental documents for the site, and the developer would work with both the City Council and
SBCTA Board of Directors on the final site development to ensure a successful and vital transit -oriented
mixed-use development that serves as a destination point from the east and west Metrolink lines.
FISCAL IMPACT:
There is no fiscal impact.
COUNCIL GOAL(S) ADDRESSED:
The proposed agreement is in concert with 2018 City Council Goals which contemplates the creation of
overlay districts or specific plan areas that will create development districts to revitalize underperforming
areas. While much of the current work has been focused along Foothill Boulevard, the location of Empire
Yards at the Metrolink station is an underutilized area that has the potential to create synergy amongst
adjacent projects and varying land uses and aiding in the creation of a world class community.
ATTACHMENTS:
Description
AMENDMENT TO EXCLUSIVE NEGOTIATING AGREEMENT
Page 218
THIRD AMENDMENT TO EXCLUSIVE NEGOTIATING AGREEMENT
This THIRD AMENDMENT TO EXCLUSIVE NEGOTIATING AGREEMENT
16-1001524 (this "Third Amendment") is dated as of December , 2019, and is entered into
by and among the CITY OF RANCHO CUCAMONGA, a municipal corporation (the "City"),
SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY ("SBCTA") and
CREATIVE HOUSING ASSOCIATES, LLC, a California limited liability company (the
"Developer"). The City and SBCTA are collectively referred to herein as the "Owner". The
Owner and Developer are sometimes individually referred to herein as a "Party" and are
sometimes collectively referred to herein as the "Parties."
RECITALS
A. Owner and Developer entered into an Exclusive Negotiating Agreement
16-1001524 dated July 1, 2016, and amended it by a First Amendment dated January 1, 2018, and
a Second Amendment dated December 28, 2018 which, among other things, extended the term
(the "ENA").
B. The Developer and the Owner desire to further extend the term of the ENA and to
reduce the number of commuter parking spaces specified in the original Exclusive Negotiating
Agreement Exhibit B, Required Project Features/Element, from 960 to 816.
C. City and SBCTA are partners collectively ("Owner") in land ownership of the
Empire Yards and desire either a long-term, 50 -year lease or potential sale of the site to the
developer for redevelopment.
NOW, THEREFORE, the Parties hereto agree as follows:
1. Extension of ENA Term and Reduce The Number of Commuter Parking Spaces.
The term of the ENA is hereby extended to July 1, 2021, and the number of commuter parking
spaces originally required in Exhibit B of Contract 16-1001524 is reduced from 960 to 816.
Provided that no Party has terminated this ENA pursuant to Section 3 of the ENA, the ENA Period
shall be extended by the City Manager, in writing, at the written request of Developer, but subject
to the written approval of SBCTA, for up to two additional three (3) month periods if. (i) the
Developer is not then in material default under this ENA (following notice to Developer and
expiration of cure periods in accordance with Section 3 of the ENA), (ii) there are no material
business or legal issues remaining to be resolved with respect to the applicable contract(s)
negotiated hereunder between the City and Developer; and (iii) the applicable extension is
necessary to complete the CEQA Documents (as defined in Section 8 of the ENA) and/or submit
the applicable contract(s) to the City Council and SBCTA Board for consideration.
2. Owner. City and SBCTA are partners in land ownership for the site. It is
envisioned that SBCTA would retain into perpetuity rights and oversight as it relates to the rail
platform or station, rail operations and related ancillary matters. City and SBCTA contemplate
either a long-term, 50 -year lease or potential sale of the balance of the site to the developer for
redevelopment from its current surface parking lot configuration into a mixed-use,
structure -parked facility with retail, residential and a mix of other possible uses.
16-1001524-03
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City and SBCTA may individually or collectively choose to be long term partners in the
development, perhaps taking long term lease revenue as part of the deal. If the ENA progresses to
a development, and/or disposition agreement or sales agreement or other agreements related to use
of the property, both SBCTA and the City would review and approve those subsequent agreements
as they pertain to each entity's ownership stake.
City would be the lead agency on entitlements and environmental documents for the site, and the
developer would work with both SBCTA Board and City Council on the final site development
mix to ensure a successful and vital transit -oriented, mixed use development that serves as a
destination point from the east and west Metrolink lines.
3. Entire Agreement/Merger. The ENA, First and Second Amendments are
incorporated herein by reference. This Third Amendment constitutes the entire agreement of the
Parties hereto with respect to the specific subject matter hereof. There are no agreements or
understandings between the Parties and no representations by either Party to the other as an
inducement to enter into this Third Amendment, except as may be expressly set forth herein.
4. Attorneys' Fees. If any Party should bring any legal action or proceeding relating
to this Third Amendment (including, without limitation, any action or proceeding to interpret or
enforce any provision hereof), or if the Parties agree to arbitration or mediation relating to this
Third Amendment, the Party in whose favor a judgment or decision is rendered shall be entitled to
recover reasonable attorneys' fees and expenses from the other. The Parties agree that any legal
action or proceeding or agreed-upon arbitration or mediation shall be filed in and shall occur in the
County of San Bernardino.
5. Governing Law. This Third Amendment shall be governed by the laws of the State
of California.
6. Time of Essence. Time is of the essence of each and every provision hereof.
7. Execution in Counterparts. This Third Amendment may be executed in
counterparts, each of which shall be deemed an original, but all of which together shall constitute
one and the same agreement.
--------------------SIGNATURES ARE ON THE FOLLOWING PAGE -------------------
16-1001524-03
2
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WITNESS WHEREOF, the Parties hereto have executed this Third Amendment as of the
day and year first written above.
OWNER:
CITY OF RANCHO CUCAMONGA
1.2
John Gillison, City Manager
Attest:
Janice Reynolds, City Clerk
Approved as to Form:
James Markman, City Attorney
SAN BERNARDINO COUNTY
TRANSPORTATION AUTHORITY
1.2
Darcy McNaboe
Board President
Approved as to Form:
Julianna K. Tillquist,
General Counsel
DEVELOPER:
CREATIVE HOUSING ASSOCIATES,
LLC,
a California limited liability company
Michael Dieden
Managing Member
16-1001524-03 3
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DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: William Wittkopf, Public Works Services Director
Alberto Espinoza, Public Works Services Deputy Director
Ernest Ruiz, Streets, Storm Drains and Fleet Superintendent
Ruth Cain, CPPB, Procurement Manager
SUBJECT: CONSIDERATION TO AWARD A CONTRACT TO WILSON AND BELL AUTO
& TRANSMISSION REPAIR FOR THE MAINTENANCE AND REPAIR OF
LIGHT AND MEDIUM DUTY VEHICLES.
RECOMMENDATION:
Staff recommends the City Council award and authorize the execution of a contract for the
"Maintenance and Repair of Light and Medium Duty Vehicles" with Wilson and Bell Auto &
Transmission Repair, effective January 1, 2020 for an eighteen (18) month term with an option to renew
for one (1) year increments up to a total of six (6) additional years, in an amount not to exceed $30,000
for the remainder of FY 2019/2020 and an annual amount not to exceed $60,000 for FY 2020/2021
through FY 2026/2027, contingent upon approval of the FY 2020/2021 and future budgets.
BACKGROUND:
The Public Works Services Department (PWSD) and the Procurement Division routinely issue requests
for proposals to ensure vendor services remain competitive. Public Works staff drafted the scope of
services for maintenance and repair of light and medium duty vehicles, including, but not limited to,
general automotive maintenance and repairs; brake, chassis and suspension work; engine service and
repairs (including replacement); transmission service and repairs (including replacement); pick-up and
delivery of vehicles; motor oil and filter changes; and radiator service/repairs. Fleet Services provides
preventive maintenance and repairs for the City's light and medium duty vehicles. Unscheduled repairs
will at times exceed the division's ability to provide these services in-house, requiring staff to outsource
some work to ensure vehicles are placed back in-service in a reasonable amount of time.
PWSD provided the scope of services to the Procurement Division for the maintenance and repair of
light and medium duty vehicles. Procurement prepared and posted a formal Request for Proposal
(RFP) #19/20-018 to the City's automated procurement system. There were eighty-one (81) vendors
notified; eleven (11) prospective bidders downloaded the RFP documentation, and one (1) response
was received.
ANALYSIS:
After analysis of the bid response by staff, it has been determined to be in the City's best interest to
recommend the award of a contract to Wilson and Bell Auto & Transmission Repair, of Rancho
Cucamonga, California, for the maintenance and repair of light and medium duty vehicles. All applicable
solicitation documentation is on file in Planet Bids and can be accessed through the City's website at
www.cityofrc.us.
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FISCAL IMPACT:
The funding for this contract is part of the approved FY 2019/20 budget in the Vehicle and Equipment
Maintenance Fund (317).
COUNCIL GOAL(S) ADDRESSED:
This addresses the City Council's goal of Enhancing Premier Community Status by ensuring that the
City's vehicles are maintained in an optimum safe and operational condition.
ATTACHMENTS:
Description
Contract
Page 223
RANCHO
CUCAMONGA
Attachment I - Contract
CITY OF RANCHO CUCAMONGA
PUBLIC WORKS SERVICES DEPARTMENT
CONTRACT
MAINTENANCE AND REPAIR OF LIGHT AND MEDIUM
DUTY DIESEL, COMPRESSED NATURAL GAS AND/OR
UNLEADED GASOLINE FUELED VEHICLES
AWARD DATE:
Wednesday, December 18, 2019
Page 224
AGREEMENT FOR
PROFESSIONAL SERVICES
THIS AGREEMENT is made and entered into this 18ffi day of December 2019,
by and between the City of Rancho Cucamonga, a municipal corporation ("City") and Wilson
and Bell Auto and Transmission Repair, an automotive repair business ("Contractor").
RECITALS
A. City has heretofore issued its request for proposals to perform the following
services: Maintenance and Repair of Light and Medium Duty Diesel, Compressed
Natural Gas and/or Unleaded Gasoline Fueled Vehicles (RFP 19/20-018) ("the Project").
B. Contractor has submitted a proposal to perform the services described in Recital
"A", above, necessary to complete the Project.
C. City desires to engage Contractor to complete the Project in the manner set forth
and more fully described herein.
D. Contractor represents that it is fully qualified and licensed under the laws of the
State of California to perform the services contemplated by this Agreement in a good and
professional manner.
AGREEMENT
NOW, THEREFORE, in consideration of performance by the parties of the mutual
promises, covenants, and conditions herein contained, the parties hereto agree as follows:
1. Contractor's Services.
1.1 Scope and Level of Services. Subject to the terms and conditions set
forth in this Agreement, City hereby engages Contractor to perform all services described in
Recitals "A" and `B" above, including, but not limited to, Maintenance and Repair of Light and
Medium Duty compressed natural gas, diesel and/or unleaded fueled vehicles; all as more fully
set forth in RFP 19/20-018, attached hereto as Exhibit A Contractor's proposal, dated
November 13, 2019 attached hereto as Exhibit B, and Schedule of Lump Sum and Unit Costs
attached hereto as Exhibit C, hereinafter entitled "Scope of Work", and incorporated by
reference herein. The nature, scope, and level of the services required to be performed by
Contractor are set forth in the Scope of Work and are referred to herein as "the Services." In the
event of any inconsistencies between the Scope of Work and this Agreement, the terms and
provisions of this Agreement shall control.
1.2 Revisions to Scope of Work. Upon request of the City the Contractor will
promptly meet with City staff to discuss any revisions to the Project desired by the City.
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Contractor agrees that the Scope of Work may be amended based upon said meetings, and, by
amendment to this Agreement, the parties may agree on a revision or revisions to
Contractor's compensation based thereon. A revision pursuant to this Section that does not
increase the total cost payable to Contractor by more than ten percent (10%) of the total
compensation specified in Section 3, may be approved in writing by City's Manager without
amendment.
1.3 Time for Performance. Contractor shall perform all services under this
Agreement in a timely, regular basis consistent with industry standards for professional skill and
care, and in accordance with any schedule of performance set forth in the Scope of Work, or as
set forth in a "Schedule of Performance", if such Schedule is attached hereto as Exhibit "N/A".
1.4 Standard of Care. As a material inducement to City to enter into this
Agreement, Contractor hereby represents that it has the experience necessary to undertake the
services to be provided. In light of such status and experience, Contractor hereby covenants that
it shall follow the customary professional standards in performing the Services.
1.5 Familiarity with Services. By executing this Agreement, Contractor
represents that, to the extent required by the standard of practice, Contractor (a) has
investigated and considered the scope of services to be performed, (b) has carefully considered
how the services should be performed, and (c) understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. Contractor represents
that Contractor, to the extent required by the standard of practice, has investigated any areas of
work, as applicable, and is reasonably acquainted with the conditions therein. Should Contractor
discover any latent or unknown conditions, which will materially affect the performance of
services, Contractor shall immediately inform City of such fact and shall not proceed except at
Contractor's risk until written instructions are received from the City Representative.
2. Term of Agreement. The term of this Agreement shall become effective as of
the date of the mutual execution by way of both party's signature (the "Effective Date")
through June 30, 2021. No work shall be conducted; service or goods will not be provided
until this Agreement has been executed and requirements have been fulfilled.
Parties to this Agreement shall have the option to renew in one (1) year increments to a total of
six (6) additional years, unless sooner terminated as provided in Section 14 herein. Prior to
entering into an agreement for an annual extension the Contractor may request a Cost of living
Increase in an amount not to exceed the increase in the March index of the Consumer Price
Index All Urban Consumers for the Riverside -San Bernardino -Ontario, California area
published by the U.S. Department of Labor, Bureau of Labor Statistics. Options to renew are
contingent upon the City Manager's approval, subject to pricing review, and in accordance to
all Terms and Conditions stated herein unless otherwise provided in writing by the City.
3. Compensation.
3.1 Compensation. City shall compensate Contractor as set forth in Exhibit
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C, provided, however, that full, total and complete amount payable to Contractor shall not
exceed $30,000 (Thirty Thousand Dollars) for services during the City's fiscal year ending
June 30, 2020 and shall not exceed $60,000 (Sixty Thousand Dollars) for services during the
City's fiscal year ending June 30, 2021, including all out of pocket expenses, unless additional
compensation is approved by the City Manager or City Council. City shall not withhold any
federal, state or other taxes, or other deductions. However, City shall withhold not more than
ten percent (10%) of any invoice amount pending receipt of any deliverables reflected in such
invoice. Under no circumstance shall Contractor be entitled to compensation for services not yet
satisfactorily performed.
The parties further agree that compensation may be adjusted in accordance with
Section 1.2 to reflect subsequent changes to the Scope of Services. City shall compensate
Contractor for any authorized extra services as set forth in Exhibit C.
4. Method of Payment.
4.1 Invoices. Contractor shall submit to City monthly invoices for the
Services performed pursuant to this Agreement. The invoices shall describe in detail the
Services rendered during the period and shall separately describe any authorized extra services.
Any invoice claiming compensation for extra services shall include appropriate documentation
of prior authorization of such services. All invoices shall be remitted to the City of Rancho
Cucamonga, California.
4.2 City shall review such invoices and notify Contractor in writing within
ten (10) business days of any disputed amounts.
4.3 City shall pay all undisputed portions of the invoice within thirty
(30) calendar days after receipt of the invoice up to the not -to -exceed amounts set forth in
Section 3.
4.4 All records, invoices, time cards, cost control sheets and other records
maintained by Contractor relating to services hereunder shall be available for review and audit
by the City.
5. Representatives.
5.1 City Representative. For the purposes of this Agreement, the contract
administrator and City representative shall be Albert Lopez, Fleet Supervisor, or such other
person as designated in writing by the City ("City Representative"). It shall be Contractor's
responsibility to assure that the City Representative is kept informed of the progress of the
performance of the services, and Contractor shall refer any decisions that must be made by City
to the City Representative. Unless otherwise specified herein, any approval of City required
hereunder shall mean the approval of the City Representative.
5.2 Contractor Representative. For the purposes of this Agreement, Ross
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Wilson, Owner, is hereby designated as the principal and representative of Contractor
authorized to act in its behalf with respect to the services specified herein and make all
decisions in connection therewith ("Contractor's Representative"). It is expressly understood
that the experience, knowledge, capability and reputation of the Contractor's Representative
were a substantial inducement for City to enter into this Agreement. Therefore, the Contractor's
Representative shall be responsible during the term of this Agreement for directing all activities
of Contractor and devoting sufficient time to personally supervise the services hereunder.
Contractor may not change the Responsible Principal without the prior written approval of City.
6. Contractor's Personnel.
6.1 All Services shall be performed by Contractor or under Contractor's
direct supervision, and all personnel shall possess the qualifications, permits, and licenses
required by State and local law to perform such Services, including, without limitation, a City
business license as required by the City's Municipal Code.
6.2 Contractor shall be solely responsible for the satisfactory work
performance of all personnel engaged in performing the Services and compliance with the
standard of care set forth in Section 1.4.
6.3 Contractor shall be responsible for payment of all employees' and
subcontractors' wages and benefits, and shall comply with all requirements pertaining to
employer's liability, workers' compensation, unemployment insurance, and Social Security. By
its execution of this Agreement, Contractor certifies that it is aware of the provisions of Section
3700 of the California Labor Code that require every employer to be insured against liability for
Worker's Compensation or to undertake self-insurance in accordance with the provisions of that
Code, and agrees to comply with such provisions before commencing the performance of the
Services.
6.4 Contractor shall indemnify, defend and hold harmless City and its elected
officials, officers and employees, servants, designated volunteers, and agents serving as
independent contractors in the role of City officials, from any and all liability, damages, claims,
costs and expenses of any nature to the extent arising from Contractor's violations of personnel
practices and/or any violation of the California Labor Code. City shall have the right to offset
against the amount of any fees due to Contractor under this Agreement any amount due to City
from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement
or indemnification arising under this Section 6.
7. Ownership of Work Product.
7.1 Ownership. All documents, ideas, concepts, electronic files, drawings,
photographs and any and all other writings, including drafts thereof, prepared, created or
provided by Contractor in the course of performing the Services, including any and all
intellectual and proprietary rights arising from the creation of the same (collectively, "Work
Product"), are considered to be "works made for hire" for the benefit of the City. Upon payment
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being made, and provided Contractor is not in breach of this Agreement, all Work Product shall
be and remain the property of City without restriction or limitation upon its use or
dissemination by City. Basic survey notes, sketches, charts, computations and similar data
prepared or obtained by Contractor under this Agreement shall, upon request, be made available
to City. None of the Work Product shall be the subject of any common law or statutory
copyright or copyright application by Contractor. In the event of the return of any of the Work
Product to Contractor or its representative, Contractor shall be responsible for its safe return to
City. Under no circumstances shall Contractor fail to deliver any draft or final designs, plans,
drawings, reports or specifications to City upon written demand by City for their delivery,
notwithstanding any disputes between Contractor and City concerning payment, performance of
the contract, or otherwise. This covenant shall survive the termination of this Agreement. City's
reuse of the Work Product for any purpose other than the Project, shall be at City's sole risk.
7.2. Assignment of Intellectual Property Interests: Upon execution of this
Agreement and to the extent not otherwise conveyed to City by Section 7.1, above, the
Contractor shall be deemed to grant and assign to City , and shall require all of its
subcontractors to assign to City , all ownership rights, and all common law and statutory
copyrights, trademarks, and other intellectual and proprietary property rights relating to the
Work Product and the Project itself, and Contractor shall disclaim and retain no rights
whatsoever as to any of the Work Product, to the maximum extent permitted by law. City shall
be entitled to utilize the Work Product for any and all purposes, including but not limited to
constructing, using, maintaining, altering, adding to, restoring, rebuilding and publicizing the
Project or any aspect of the Project.
7.3 Title to Intellectual Property. Contractor warrants and represents that it
has secured all necessary licenses, consents or approvals to use any instrumentality, thing or
component as to which any intellectual property right exists, including computer software, used
in the rendering of the Services and the production of the Work Product and/or materials
produced under this Agreement, and that City has full legal title to and the right to reproduce
any of the Work Product. Contractor shall defend, indemnify and hold City, and its elected
officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as
independent contractors in the role of City officials, harmless from any loss, claim or liability
in any way related to a claim that City's use is violating federal, state or local laws, or any
contractual provisions, relating to trade names, licenses, franchises, patents or other means of
protecting intellectual property rights and/or interests in products or inventions. Contractor shall
bear all costs arising from the use of patented, copyrighted, trade secret or trademarked
documents, materials, software, equipment, devices or processes used or incorporated in the
Services and materials produced under this Agreement. In the event City's use of any of the
Work Product is held to constitute an infringement and any use thereof is enjoined, Contractor,
at its expense, shall: (a) secure for City the right to continue using the Work Product by
suspension of any injunction or by procuring a license or licenses for City; or (b) modify the
Work Product so that it becomes non- infringing. This covenant shall survive the termination
of this Agreement.
8. Status as Independent Contractor. Contractor is, and shall at all times remain
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as to City, a wholly independent contractor. Contractor shall have no power to incur any debt,
obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor
any of its agents shall have control over the conduct of Contractor or any of Contractor's
employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any
manner, represent that it or any of its officers, agents or employees are in any manner
employees of City. Contractor shall pay all required taxes on amounts paid to Contractor
under this Agreement, and to defend, indemnify and hold City harmless from any and all taxes,
assessments, penalties, and interest asserted against City by reason of the independent
contractor relationship created by this Agreement. Contractor shall fully comply with the
workers' compensation law regarding Contractor and Contractor's employees
9. Confidentiality. Contractor may have access to financial, accounting, statistical,
and personnel data of individuals and City employees. Contractor covenants that all data,
documents, discussion, or other information developed or received by Contractor or provided
for performance of this Agreement are confidential and shall not be disclosed by Contractor
without prior written authorization by City. City shall grant such authorization if applicable law
requires disclosure. All City data shall be returned to City upon the termination of this
Agreement. Contractor's covenant under this Section shall survive the termination of this
Agreement. This provision shall not apply to information in whatever form that is in the public
domain, nor shall it restrict the Contractor from giving notices required by law or complying
with an order to provide information or data when such an order is issued by a court,
administrative agency or other legitimate authority, or if disclosure is otherwise permitted by
law and reasonably necessary for the Contractor to defend itself from any legal action or claim.
10. Conflict of Interest.
10.1 Contractor covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the Services, or which would
conflict in any manner with the performance of the Services. Contractor further covenants that,
in performance of this Agreement, no person having any such interest shall be employed by it.
Furthermore, Contractor shall avoid the appearance of having any interest, which would
conflict in any manner with the performance of the Services. Contractor shall not accept any
employment or representation during the term of this Agreement which is or may likely make
Contractor "financially interested" (as provided in California Government Code §§1090 and
87100) in any decision made by City on any matter in connection with which Contractor has
been retained.
10.2 Contractor further represents that it has not employed or retained any
person or entity, other than a bona fide employee working exclusively for Contractor, to solicit
or obtain this Agreement. Contractor has not paid or agreed to pay any person or entity, other
than a bona fide employee working exclusively for Contractor, any fee, commission, gift,
percentage, or any other consideration contingent upon the execution of this Agreement. Upon
any breach or violation of this warranty, City shall have the right, at its sole and absolute
discretion, to terminate this Agreement without further liability, or to deduct from any sums
payable to Contractor hereunder the full amount or value of any such fee, commission,
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percentage or gift.
10.3 Contractor has no knowledge that any officer or employee of City has
any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this
transaction or in the business of Contractor, and that if any such interest comes to the
knowledge of Contractor at any time during the term of this Agreement, Contractor
shall immediately make a complete, written disclosure of such interest to City, even if such
interest would not be deemed a prohibited "conflict of interest" under applicable laws as
described in subsection 10.1.
11. Indemnification.
11.1 To the maximum extent permitted by law, the Contractor shall defend,
indemnify and hold the City, and its elected officials, officers, employees, servants, volunteers,
and agents serving as independent contractors in the role of City officials, (collectively,
"Indemnitees"),free and harmless with respect to any and all damages, liabilities, losses,
reasonable defense costs or expenses (collectively, "Claims"), including but not limited to
Claims relating to death or injury to any person and injury to any property, which arise out of,
pertain to, or relate to the acts, omissions, activities or operations of Contractor or any of its
officers, employees, subcontractors, Contractors, or agents in the performance of this
Agreement. Contractor shall defend Indemnitees in any action or actions filed in connection
with any such Claims with counsel of City's choice, and shall pay all costs and expenses,
including actual attorney's fees and experts' costs incurred in connection with such defense.
The indemnification obligation herein shall not in any way be limited by the insurance
obligations contained in this Agreement provided, however, that the Contractor shall have no
obligation to indemnify for Claims arising out of the sole negligence or willful misconduct of
any of the Indemnitees.
11.2 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights
that they may possess against Contractor because of the acceptance by City, or the deposit with
City, of any insurance policy or certificate required pursuant to this Agreement.
11.3 Waiver of Right of Subrogation. Except as otherwise expressly provided
in this Agreement, Contractor, on behalf of itself and all parties claiming under or through it,
hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of
their duties, from all claims, losses and liabilities arising out of or incident to activities or
operations performed by or on behalf of the Contractor.
11.4 Survival. The provisions of this Section 11 shall survive the termination
of the Agreement and are in addition to any other rights or remedies which Indemnitees may
have under the law. Payment is not required as a condition precedent to an Indemnitee's right to
recover under this indemnity provision, and an entry of judgment against Contractor shall be
conclusive in favor of the Indemnitee's right to recover under this indemnity provision.
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12. Insurance.
12.1 Liability Insurance. Contractor shall procure and maintain in full force
and effect for the duration of this Agreement, insurance against claims for injuries to persons or
damages to property which may arise from or in connection with the performance of the
services hereunder by Contractor, and/or its agents, representatives, employees or
subcontractors.
12.2 Minimum Scope of Insurance. Unless otherwise approved by City,
coverage shall be at least as broad as:
(1) Insurance Services Office Commercial General Liability coverage
(occurrence form CG 0001).
(2) Insurance Services Office form number CA 0001 (Ed. 1/87)
covering Automobile Liability, code 1 (any auto).
(3) Worker's Compensation insurance as required by the State of
California, and Employer's Liability Insurance.
12.3 Minimum Limits of Insurance. Contractor shall maintain limits no less
than:
(1) Commercial General Liability: $2,000,000 per occurrence for
bodily injury, personal injury and property damage. Commercial
General Liability Insurance or other form with a general
aggregate limit shall apply separately to this Agreement or the
general limit shall be twice the required occurrence limit.
(2) Automobile Liability: $2,000,000 per accident for bodily injury
and property damage.
(3) Employer's Liability: $1,000,000 per accident and in the
aggregate for bodily injury or disease and Workers'
Compensation Insurance in the amount required by law.
(4) The Insurance obligations under this Agreement shall be the
greater of (i) the Insurance coverages and limits carried by the
Contractor; or (ii) the minimum Insurance coverages and limits
shown in this Agreement. Any insurance proceeds in excess of
the specified limits and coverage required which are applicable to
a given loss, shall be available to the City. No representation is
made that the minimum Insurance requirements of this
Agreement are sufficient to cover the obligations of the
Contractor under this agreement.
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12.4 Deductibles and Self -Insured Retentions. Any deductibles or self- insured
retentions must be declared to and approved by the City and shall not reduce the
limits of coverage. City reserves the right to obtain a full certified copy of any
required insurance policy and endorsements.
12.5 Other Insurance Provisions.
(1) The commercial general liability and automobile liability policies
are to contain the following provisions on a separate additionally
insured endorsement naming the City, its officers, officials,
employees, designated volunteers and agents serving as
independent contractors in the role of City officials, as additional
insureds as respects: liability arising out of activities performed
by or on behalf of Contractor; products and completed operations
of Contractor; premises owned, occupied or used by Contractor;
and/or automobiles owned, leased, hired or borrowed by
Contractor. The coverage shall contain no limitations on the scope
of protection afforded to City, its officers, officials, employ
designated volunteers or agents serving as independent
contractors in the role of City officials which are not also
limitations applicable to the named insured.
(2) For any claims related to this Agreement, Contractor's insurance
coverage shall be primary insurance as respects City, its officers,
officials, employees, designated volunteers and agents serving as
independent contractors in the role of City officials. Any
insurance or self-insurance maintained by City, its officers,
officials, employees, designated volunteers or agents serving as
independent contractors in the role of City officials shall be in
excess of Contractor's insurance and shall not contribute with it.
(3) Contractor's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with
respect to the limits of the insurer's liability.
(4) Contractor shall provide immediate written notice if (1) any of the
required insurance policies is terminated; (2) the limits of any of
the required polices are reduced; (3) or the deductible or self-
insured retention is increased. In the event of any cancellation or
reduction in coverage or limits of any insurance, Contractor shall
forthwith obtain and submit proof of substitute insurance. Should
Contractor fail to immediately procure other insurance, as
specified, to substitute for any canceled policy, the City may
procure such insurance at Contractor's sole cost and expense.
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(5) Each insurance policy required by this clause shall expressly
waive the insurer's right of subrogation against City, its elected
officials, officers, employees, servants, attorneys, designated
volunteers, and agents serving as independent contractors in the
role of City officials.
(6) Each policy shall be issued by an insurance company approved in
writing by City, which is admitted and licensed to do business in
the State of California and which is rated ANII or better
according to the most recent A.M. Best Co. Rating Guide.
(7) Each policy shall specify that any failure to comply with
reporting or other provisions of the required policy, including
breaches of warranty, shall not affect the coverage required to be
provided.
(8) Each policy shall specify that any and all costs of adjusting and/or
defending any claim against any insured, including court costs
and attorneys' fees, shall be paid in addition to and shall not
deplete any policy limits.
(9) Contractor shall provide any and all other insurance,
endorsements, or exclusions as required by the City in any
request for proposals applicable to this Agreement.
12.6 Evidence of coverage. Prior to commencing performance under this
Agreement, the Contractor shall furnish the City with certificates and original endorsements, or
copies of each required policy, effecting and evidencing the insurance coverage required by
this Agreement including (1) Additional Insured Endorsement(s), (2) Worker's Compensation
waiver of subrogation endorsement, and (3) General liability declarations or endorsement page listing all
policy endorsements. The endorsements shall be signed by a person authorized by the insurer(s) to bind
coverage on its behalf. All endorsements or policies shall be received and approved by the City before
Contractor commences performance. If performance of this Agreement shall extend beyond one year,
Contractor shall provide City with the required policies or endorsements evidencing renewal of the
required policies of insurance prior to the expiration of any required policies of insurance.
12.7 Contractor agrees to include in all contracts with all subcontractors
performing work pursuant to this Agreement, the same requirements and provisions of this
Agreement including the indemnity and insurance requirements to the extent they apply to the
scope of any such subcontractor's work. Contractor shall require its subcontractors to be bound
to Contractor and City in the same manner and to the same extent as Contractor is bound to City
pursuant to this Agreement, and to require each of its subcontractors to include these same
provisions in its contract with any sub -subcontractor.
13. Cooperation. In the event any claim or action is brought against City relating to
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Contractor's performance or services rendered under this Agreement, Contractor shall render
any reasonable assistance and cooperation that City might require. City shall compensate
Contractor for any litigation support services in an amount to be agreed upon by the parties.
14. Termination. City shall have the right to terminate this Agreement at any time
for any or no reason on not less than ten (10) days prior written notice to Contractor. In the
event City exercises its right to terminate this Agreement, City shall pay Contractor for any
services satisfactorily rendered prior to the effective date of the termination, provided
Contractor is not then in breach of this Agreement. Contractor shall have no other claim against
City by reason of such termination, including any claim for compensation. City may terminate
for cause following a default remaining uncured more than five (5) business days after service
of a notice to cure on the breaching party.
Contractor may terminate this Agreement for cause upon giving the City D ten (10) business
days prior written notice for any of the following: (1) uncured breach by the City of any
material term of this Agreement, including but not limited to Payment Terms; (2) material
changes in the conditions under which this Agreement was entered into, coupled with the
failure of the parties to reach accord on the fees and charges for any Additional Services
required because of such changes.
15. Notices. Any notices, bills, invoices, or reports authorized or required by this
Agreement shall be in writing and shall be deemed received on (a) the day of delivery if
delivered by hand or overnight courier service during Contractor's and City's regular business
hours; or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses set forth in this Section, or to such other addresses as the parties may,
from time to time, designate in writing pursuant to the provisions of this Section.
All notices shall be addressed as follows:
If to City: William Wittkopf
City of Rancho Cucamonga
Public Works Services Department
8794 Lion Street
Rancho Cucamonga, CA 91730
If to Contractor: Ross Wilson, Owner
Wilson and Bell Auto & Transmission Repair
8747 Vineyard Ave. Suite 110
Rancho Cucamonga, CA 91730
16. Non -Discrimination and Equal Employment Opportunity. In the
performance of this Agreement, Contractor shall not discriminate against any employee,
subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital
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status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation. Contractor will take affirmative action to ensure that subcontractors and applicants
are employed, and that employees are treated during employment, without regard to their race,
color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental
handicap, medical condition, or sexual orientation.
17. Assignment and Subcontracting. Contractor shall not assign or transfer any
interest in this Agreement or subcontract the performance of any of Contractor's obligations
hereunder without City's prior written consent. Except as provided herein, any attempt by
Contractor to so assign, transfer, or subcontract any rights, duties, or obligations arising
hereunder shall be null, void and of no effect.
18. Compliance with Laws. Contractor shall comply with all applicable federal,
state and local laws, ordinances, codes and regulations in force at the time Contractor performs
the Services. Contractor is aware of the requirements of California Labor Code Section 1720, et
seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et
seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and
compliance with other requirements on "public works" and "maintenance" projects. If the
Services are being performed as part of an applicable "public works" or "maintenance" project,
as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more,
Contractor agrees to fully comply with such Prevailing Wage Laws. The applicable prevailing
wage rate determinations can be found at
hqp://www.dir.ca.gov/dlsr/DPreWageDetennination.htm Contractor shall make copies of the
prevailing rates of per diem wages for each craft, classification or type of worker needed to
execute the Services, available to interested parties upon request, and shall post copies at the
Contractor's principal place of business and at the Project site. Contractor shall defend,
indemnify and hold the City, its elected officials, officers, employees and agents free and
harmless from any claim or liability arising out of any failure or alleged failure to comply with
the Prevailing Wage Laws.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any
one or more of the conditions of performance under this Agreement shall not be a waiver of any
other condition of performance under this Agreement. In no event shall the making by City of
any payment to Contractor constitute or be construed as a waiver by City of any breach of
covenant, or any default which may then exist on the part of Contractor, and the making of any
such payment by City shall in no way impair or prejudice any right or remedy available to City
with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal action or proceeding to enforce or interpret the provisions of this
Agreement, the prevailing party in such action or proceeding shall be entitled to recover its
costs of suit, including reasonable attorney's fees and costs of experts.
21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement
are hereby incorporated in this Agreement. In the event of any material discrepancy between the
Vendor Initials
PSA without professional liability insurance (contractor) Page 12
Last Revised: 05/22/14
Page 236
express provisions of this Agreement and the provisions of any document incorporated herein
by reference, the provisions of this Agreement shall prevail.
22. Applicable Law and Venue. The validity, interpretation, and performance of
this Agreement shall be controlled by and construed under the laws of the State of California.
Venue for any action relating to this Agreement shall be in the San Bernardino County Superior
Court.
23. Construction. In the event of any asserted ambiguity in, or dispute regarding the
interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by
any rules of interpretation providing for interpretation against the party who causes the
uncertainty to exist or against the party who drafted the Agreement or who drafted that portion
of the Agreement.
24. Entire Agreement. This Agreement consists of this document, and any other
documents, attachments and/or exhibits referenced herein and attached hereto, each of which is
incorporated herein by such reference, and the same represents the entire and integrated
agreement between Contractor and City. This Agreement supersedes all prior oral or written
negotiations, representations or agreements. This Agreement may not be amended, nor any
provision or breach hereof waived, except in a writing signed by the parties which expressly
refers to this Agreement.
IN WITNESS WHEREOF, the parties, through their respective authorized
representatives, have executed this Agreement as of the date first written above.
Contractor Name:
Wilson and Bell Auto & Transmission
Repair
MFA
Name Date
Title
By:
Name Date
Title
(two signatures required if corporation)
PSA without professional liability insurance (contractor)
Last Revised: 05/22/14
City of Rancho Cucamonga
By:
Name
Title
Date
Vendor Initials
Page 13
Page 237
ATTACHMENTS
• Attachment A — Sample Additional Insured Endorsement, Ongoing Operations
• Attachment B — Sample Additional Insured Endorsement, Completed Operations
• Attachment C — Sample Waiver of Subrogation
PSA without professional liability insurance (contractor)
Last Revised: 05122114
Vendor Initials
Page 14
Page 238
Attachment A — Sample Additional Insured Endorsement, Ongoing Operations
POLICY NUMBER —
COMMERCIAL GENERAL LIABILITY
CO 20 10 1001
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS- SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization: The City of Rancho Cucamonga, It's Officers, Officials, Employees,
designated Volunteers and agents serving as independent contractors in the role of City Officials.
{If no entry appears above, information required to complete this endorsement will be shown in the Declarations as
applicable to this endorsement.]
A. Section II — Who Is An Insured is amended to
(1) All work, including materials, parts or
include as an insured the person or organization
equipment furnished in connection with
shown in the Schedule, but only with respect to
such work, on the project (other than
liability arising out of your ongoing operations per-
service, maintenance OF repairs) to be
formed for that insured.
performed by or on behalf of the addi-
B. With respect to the insurance afforded to these
tional insured(s) at the site of the cov-
additional insureds, the following exclusion is
ered operations has been completed,
added
or
2. Exclusions
This insurance does not apply to "bodily in-
jury" or "property damage" occurring after.
CG 20 10 10 01
PSA without professional liability insurance (contractor)
Last Revised: 05122114
(2) That portion of ' your work" out of which
the injury or damage arises has been
put to its intended use by any person or
organization other than another con-
tractor or subcontractor engaged in
performing operations for a principal as
a part of the same project.
Q ISO Properties, Inc., 2000
Page 1 of 1 ❑
Vendor Initials
Page 15
Page 239
Attachment B — Sample Additional Insured Endorsement, Completed Operations
POLICY NUMBER:— COMMERCIAL GENERAL LIABILITY
CG 20 37 10 01
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization: The City of Rancho Cucamonga, It's Officers, Officials, Employees,
designated Volunteers and agents serving as independent contractors in the role of City officials.
Attn: Public Works
10500 Civic Center Dr.
Rancho Cucamonga, CA 91730
Location And Description of Completed Operations:
Additional Premium: Included
{If no entry appears above, information required to complete this endorsement will be shown in the Declarations as
applicable to this endorsement.}
Section II — Who Is An Insured is amended to include as an insured the person or organization shown in the
Schedule, but only with respect to liability arising out of "your work" at the location designated and described in the
schedule of this endorsement performed for that insured and included in the "products -completed operations ha-
zard'.
CG 20 3710 01 0 ISO Properties, Inc., 2000 Page 1 of 1
PSA without professional liability insurance (contractor)
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Vendor Initials
Page 16
Page 240
Attachment C — Sample Waiver of Subrogation
POLICY NUMBER. COMMERCIAL GENERAL LIABILITY
CG 24 0410 93
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY
AGAINST OTHERS TO US
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
City of Rancho Cucamonga and its elected officials, officers, employees, servants, attorneys,
designated volunteers, and agents serving as independent contractors in the Tole of City officials.
(If no entry appears above, information required to Complete this endorsement will be shown in the Declarations as
applicable to this endorsement.)
The TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US Condition (Section N —
COMMERCIAL GENERAL LIABILITY CONDITIONS) is amended by the addition of the following:
We waive any right of recovery we may have against the person or organization shown in the Schedule above
because of payments we rake for injury or damage arising out of your ongoing operations or 'your work" done
under a contract with that person or organization and included in the "products -cc m pleted operations hazard". This
waiver applies only to the person or organization shown in the Schedule above.
CG 24 0410 93 Copyright, Insurance Services Office, Inc., 1992 Page 1 of 1 ❑
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Vendor Initials
Page 17
Page 241
SCOPE OF WORK
Scope of Work Contents:
• Exhibit A — RFP 19/20-022
Exhibit B — Contractor's proposal, dated November 13, 2019
Exhibit C — Unit Costs
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Vendor Initials
Page 18
Page 242
RANCHO
CUCAMONGA
REQUEST RFP FOR PROPOSAL ("RFP") #19/20-018
FOR
MAINTENANCE and REPAIR of LIGHT and MEDIUM DUTY COMPRESSED NATURAL GAS, DIESEL and/or
UNLEADED FUELED VEHICLES
City of Rancho Cucamonga
Procurement Division
10500 Civic Center Drive
Rancho Cucamonga, California 91730
Page 243
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
Page 2 of 31 Page 244
Table of Contents
1.
OVERVIEW............................................................................................................................................
5
I.I.
GENERAL BACKGROUND.............................................................................................................................
5
1.2.
PROPOSAL DELIVERY AND SCHEDULE OF EVENTS.............................................................................................
5
1.3.
DISCREPANCIES OR OMISSIONS....................................................................................................................
5
1.4.
CONTINGENCIES........................................................................................................................................
6
1.5.
QUESTIONS AND CLARIFICATIONS.................................................................................................................
6
1.6.
DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION .................................................
6
1.7.
BRAND NAMES.........................................................................................................................................
7
1.8.
KNOWLEDGE OF REQUIREMENTS..................................................................................................................
7
1.9.
RESERVATION OF RIGHTS............................................................................................................................
7
1.10.
CALIFORNIA'S PUBLIC RECORDS ACT.............................................................................................................
8
2.
MINIMUM REQUIREMENTS.................................................................................................................
8
2.1.
BUSINESS LICENSE......................................................................................................................................
8
2.2.
PREVAILING WAGES...................................................................................................................................
9
2.3.
REPRESENTATIVES......................................................................................................................................9
2.4.
EMPLOYEE CONDUCT................................................................................................................................
10
3.
RFP RESPONSE FORMATAND SUBMISSION REQUIREMENTS...........................................................
10
3.1.
COVER LETTER/ INTRODUCTION................................................................................................................
11
3.2.
TABLE OF CONTENTS................................................................................................................................
11
3.3.
EXECUTIVE SUMMARY..............................................................................................................................
11
3.4.
EXPERIENCE............................................................................................................................................
11
3.5.
THIRD -PARTY / SUBCONTRACTORS.............................................................................................................
11
3.6.
STAFF BIOGRAPHIES.................................................................................................................................
12
3.7.
PROPOSAL RESPONSE...............................................................................................................................
12
3.8.
EXHIBITS A THROUGH H............................................................................................................................
12
3.9.
NON -DISCLOSURE CONFLICT OF INTEREST....................................................................................................
12
3.10.
PROFESSIONAL SERVICE AGREEMENT..........................................................................................................
12
3.11.
ACKNOWLEDGEMENT OF INSURANCE..........................................................................................................
13
Page 2 of 31 Page 244
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
3.12.
ADDENDUM ACKNOWLEDGEMENT..............................................................................................................
13
3.13.
DEBARMENT AND SUSPENSION..................................................................................................................
13
3.14.
PARTICIPATION CLAUSE............................................................................................................................
13
3.15.
SIGNATURE OF AUTHORITY........................................................................................................................
14
3.16.
COMPANY REFERENCES.............................................................................................................................
14
3.17.
LINE ITEM PRICING...................................................................................................................................
14
4. SCOPE OF SERVICES............................................................................................................................
14
4.1.
INTENT...................................................................................................................................................
14
4.2.
DESCRIPTION OF SERVICES.........................................................................................................................
15
4.3.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (AQMD) REQUIREMENTS (AS APPLICABLE) ........................
15
4.4.
LICENSES AND CERTIFICATIONS...................................................................................................................
15
4.5.
WARRANTY............................................................................................................................................
15
4.6.
INSPECTION OF VEHICLES..........................................................................................................................
16
4.7.
WRITTEN ESTIMATES................................................................................................................................
16
4.8.
APPROVAL REQUIRED PRIOR TO REPAIR......................................................................................................
16
4.9.
SITE OF WORK TO BE PERFORMED...............................................................................................................
16
4.10.
SECURITY OF VEHICLES..............................................................................................................................
16
4.11.
SUBCONTRACTING OF REPAIRS...................................................................................................................
17
4.12.
INSPECTION OF WORK..............................................................................................................................
17
4.13.
INSPECTION/AUDITING OF AUTOMOTIVE REPAIRS.........................................................................................
17
4.14.
PARTS....................................................................................................................................................17
4.15.
REBUILT/OVERHAULED PARTS...................................................................................................................
18
4.16.
ENGINE/TRANSMISSION REPAIR.................................................................................................................
18
4.17.
OIL AND FILTER CHANGES.........................................................................................................................
18
4.18.
"B" SERVICE...........................................................................................................................................
18
4.19.
"Cn SERVICE...........................................................................................................................................
19
4.20.
ROAD TEST VEHICLES...............................................................................................................................
19
4.21.
PICK-UP AND DELIVERY OF VEHICLES..........................................................................................................
19
5. EVALUATION AND VENDOR SELECTION PROCESS................................................................................
20
Page 3 of 31 Page 245
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
5.1. INITIAL SCREENING...................................................................................................................................
20
5.2. EVALUATION ACTIVITIES...........................................................................................................................
20
5.3. COST EVALUATION...................................................................................................................................
20
5.4. REFERENCE CHECKS..................................................................................................................................
20
5.5. DEMONSTRATIONS/ INTERVIEWS...............................................................................................................
21
5.6. FINANCIAL DOCUMENTATION....................................................................................................................
21
5.7. BEST AND FINAL OFFER.............................................................................................................................
21
5.8. VENDOR SELECTION.................................................................................................................................
22
5.9. LETTER OF INTENT TO AWARD....................................................................................................................
22
"EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT .........
23
"EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY ..............................................
24
"EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO
PROVIDE AND MAINTAIN COVERAGES SPECIFIED.....................................................................................
25
"EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT........................................................................................
26
"EXHIBIT E" DEBARMENT and SUSPENSION CERTIFICATION FORM.............................................................
27
„EXHIBIT F" PARTICIPATION CLAUSE..........................................................................................................
28
„EXHIBIT G' SIGNATURE OF AUTHORITY....................................................................................................
29
„EXHIBIT H" REFERENCES WORKSHEET......................................................................................................
30
Page 4 of 31 Page 246
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
1. OVERVIEW
1.1. GENERAL BACKGROUND
The City of Rancho Cucamonga (hereinafter "City') is inviting qualified Vendors (hereinafter "Vendors") to
submit a proposal response for Request for Proposals ("RFP") #19/20-018 for Maintenance and Repair of Light
and Medium Duty Compressed Natural Gas (CNG), Diesel and/or Unleaded Fueled Vehicles in accordance with
the minimum Scope of Services and Specifications indicated herein. It is the City's intends to create a list of
Qualified Vendors based upon the responses received. The Qualified Vendors list will not be more than five (5)
qualified Vendors.
Vendors wishing to participate in the RFP solicitation must be registered as a Vendor on Planet Bids through the
City's website at https://www.citVofrc.us/your-government/procurement. Only those responses received from
registered Vendors will be accepted. Responses must be submitted by the named Vendor that has downloaded
the RFP, this information is indicated in the bid system and provides the ability to tabulate the responses in
accordance to the named Vendors. Submitting a response under a Vendor name that does not appear to be on
the Prospective Bidders list will be deemed as non-responsive and disqualify said response from further
consideration.
1.2. PROPOSAL DELIVERY AND SCHEDULE OF EVENTS
Complete RFP responses must be received electronically via Planet Bids prior to the due date and time specified
in the below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be
responsible for any delays by transmission errors.
Schedule of Events
Event Description
Date & Time
Post RFP
October 15, 2019
Questions Due
October 30, 2019, by 9:00 am
Addendum Issued
November 5, 2019
RFP Response Due Date
November 14, 2019 by 9:00 am
(The City reserves the right to change schedule of events without prior notice or responsibility to Vendor.)
1.3. DISCREPANCIES OR OMISSIONS
Vendors finding discrepancies or omissions in the RFP or having any doubts as to the meaning or intent of any
part thereof shall submit such questions or concerns in writing electronically via Planet Bids. The City bears no
Page 5 of 31 Page 247
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
responsibility for oral instructions or representations. Addenda to this RFP shall be considered a part of this RFP
and shall become part of any final Contract that may be derived from this RFP.
1.4. CONTINGENCIES
This RFP should not be considered as a contract to purchase goods or services but is a Request for Proposal in
accordance with the terms and conditions herein and will not necessarily give rise to a contract.
Completion of this RFP form and its associated appendices are a requirement. Failure to do so may disqualify
your RFP response submittal. Vendors must submit signed RFP responses by the due date and time as specified
herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested.
If only one RFP response is received, the City reserves the right to reject the response and re -bid the RFP.
Any scope of services, contingencies, special instruction and/or terms and conditions applicable to this RFP and
any purchase order derived thereafter shall be effective as of the issue date of purchase order (the "Effective
Date"), and shall remain in full force and effect until sixty (60) days after the City has accepted the work in
writing and has made final payment, unless sooner terminated by written agreement signed by both parties.
1.5. QUESTIONS AND CLARIFICATIONS
All questions or clarification requests must be submitted directly through the City's bid system no later than the
due date and time indicated in the above Schedule of Events. Answers and/or clarifications will be provided in
the form of an Addendum and will be posted for download from the City's bid system in accordance with the
above "Schedule of Events".
From the issuance date of this RFP until a Vendor is awarded, Vendors are not permitted to communicate with
any City staff or officials regarding this procurement, other than during interviews, demonstrations, and/or site
visits, except at the direction of Ruth Cain, CPPB, Procurement Manager, the designated representative of the
City of Rancho Cucamonga.
1.6. DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION
All materials submitted in response to this RFP solicitation will become the property of the City and will be
returned only at the City's option and at the expense of the Vendor submitting the RFP response. A copy of the
RFP response will be retained for official files and become a public record. Any material that a Vendor considers
as confidential but does not meet the disclosure exemption requirements of the California Public Records Act
may be made available to the public , regardless of a notation or markings of confidentiality or otherwise.
Page 6 of 31 Page 248
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
1.7. BRAND NAMES
Any reference to brand names and/or numbers in the solicitation is intended to be descriptive, but not
restrictive, unless otherwise specified. RFB responses offering equivalent items meeting the standards of quality
specified may be considered, unless other specified, providing the RFB response clearly describes the article
offered and how it differs from the referenced brand. Unless a Vendor specifies otherwise, it is understood that
the Vendor is offering a referenced brand item as specified in the solicitation. The City/RCFPD reserves the right
to determine whether a substitute offer is equivalent to and meets the standards of quality indicated by the
brand name references, and the City/RCFPD may require the supply of additional descriptive material and a
sample.
1.8. KNOWLEDGE OF REQUIREMENTS
The Vendor shall carefully review all documents referenced and made a part of the solicitation document to
ensure that all information required to properly respond has been submitted or made available and all
requirements are priced in the RFP response. Failure to examine any documents, drawings, specifications, or
instructions will be at the Vendor's sole risk.
Vendors shall be responsible for knowledge of all items and conditions contained in their RFP responses and in
this RFP, including any City issued clarifications, modifications, amendments, or addenda. The City will provide
notice of any changes and clarifications to perspective Vendors by way of addenda to Planet Bids; however, it is
the Vendor's responsibility to ascertain that the RFP response includes all addenda issued prior to the RFP due
date.
1.9. RESERVATION OF RIGHTS
The issuance of this RFP does not constitute an agreement by the City that any contract will be entered by the
City. The City expressly reserves the right at any time to:
• Waive or correct any defect or informality in any response, RFP, or RFP procedure.
• Reject any or all RFPs.
• Reissue a Request for RFPs.
• Priorto submission deadline for RFPs, modify all or any portion of the selection procedures, including
deadlines for accepting responses, the specifications or requirements for any materials, equipment
or services to be provided under this RFP, or the requirements for contents or format of the RFPs.
• The City recognizes that price is only one of several criteria to be used in judging a product or service,
and the City is not legally bound to accept the lowest RFP response.
Page 7 of 31 Page 249
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
• The City reserves the right to conduct pre -award discussions and/or pre -Contract negotiations with
any or all responsive and responsible Vendors who submit RFP responses.
• Procure any materials, equipment or services specified in this RFP by any other means.
• Determine that no project will be pursued.
• The City reserves the right to inspect the Vendor's place of business prior to award or at any time
during the contract term or any extension thereof, to determine the Vendor's capabilities and
qualifications.
1.10. CALIFORNIA'S PUBLIC RECORDS ACT
The City of Rancho Cucamonga complies with the California Public Records Act, Government Code Section 6250
et seq. Public records are open to inspection always during the office hours of the state or local agency and
every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable
portion of a record shall be available for inspection by any person requesting the record after deletion of the
portions that are exempted by law.
Neither an RFP in its entirety, nor proposed prices shall be considered confidential and proprietary.
Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this
RFP are subject to California's Public Records Act. The City's receipt, review, evaluation or any other act or
omission concerning any such information shall not create an acceptance by the City or any obligation or duty
to prevent the disclosure of any such information except as required by Government Code Section 6253.
Companies who submit information they believe should be exempt from disclosure under the Public
Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis
for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information
is requested under the Public Records Act, the City shall make a final determination if any exemption exists for
the City to deny the request and prevent disclosure. The City will withhold such information from public
disclosure under the Public Records Act only if the City determines, in its sole discretion, that there is a legal
basis to do so.
2. MINIMUM REQUIREMENTS
2.1. BUSINESS LICENSE
A selected Vendor awarded a contract shall be required to obtain a Rancho Cucamonga Business License no
later than five (5) business days from notification of award prior to being issued a Purchase Order. A selected
Vendor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties
required under this RFP and will provide copies of licenses/certifications immediately upon request throughout
the term of the Contract.
Page 8 of 31 Page 250
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
2.2. PREVAILING WAGES
Where labor is required for a public work as a part of any requirement covered by this RFP, pursuant to the provisions
of the Labor Code of the State of California and/or the federal Davis -Bacon Act, a selected Vendors) shall pay
no less than those minimum wages unless an exemption applies. Please note that much of the work
procured through this RFP involves improvements to single-family homes. Accordingly, in certain cases an
exemption from the prevailing wage requirement may apply to the scope of work. (See Cal. Labor Code
§ 1720(c)(1), (5); 42 USC § 5310(a). However, the City makes no representations in this RFP that such an
exemption will apply or that prevailing wages will not be required for a scope of work covered by this RFP.
2.3. REPRESENTATIVES
Should the selected Vendor require the services of a third -party to complete the Scope of Services indicated in
this RFP, the awarded Vendor will not assign, transfer, convey or otherwise dispose of the contract or its right,
title or interest in or to the same, or any part thereof. Any attempt by the awarded Vendor to so assign, transfer,
or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect.
The awarded Vendor shall be solely responsible for the satisfactory work performance of all personnel engaged
in performing the Services including Vendors subcontractor. All Services shall be performed by the awarded
Vendor or under the awarded Vendor's direct supervision, and all personnel shall possess the qualifications,
permits, and licenses required by state and local law to perform such services.
The awarded Vendor shall be responsible for payment of all employees' and subcontractors' wages and benefits
and shall comply with all requirements pertaining to employer's liability, workers' compensation,
unemployment insurance, and Social Security. By its execution of this Agreement, Vendor certifies that it is
aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured
against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of
that Code and agrees to comply with such provisions before commencing the performance of the services.
In case of default by the Vendor, the City may take the following actions which shall include but not be limited
to; cancellation of any purchase order, procurement of the articles or service from other sources and may
deduct from unpaid balance due to the Vendor, or may bill for excess costs so paid, and the prices paid by the
City shall be considered the prevailing market prices paid at the time such purchase is made, withholding of
payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries, or Vendors for
delivery, which do not meet specifications, will be for the account of the Vendor.
City Representative:
For the purposes of this Agreement, the contract administrator and City's representative shall be Albert Lopez,
Fleet and Warehouse Supervisor, or such other person as designated in writing by City ("City's Representative").
It shall be the Vendor's responsibility to assure that City's Representative is kept informed of the progress of the
Page 9 of 31 Page 251
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
performance of the services, and the Vendor shall refer any decisions that must be made by City to City
Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the
approval of the City Representative.
Vendor Representative:
The response to this RFP shall designate the representative of the successful Vendor authorized to act in its
behalf with respect to the services specified herein and make all decisions in connection therewith ("Vendor's
Representative"). It is expressly understood that the experience, knowledge, capability and reputation of the
Vendor's Representative will be a substantial inducement for City to enter into an Agreement with the Vendor.
Therefore, the Vendor's Representative shall be responsible during the term of any Agreement for directing all
activities of Vendor and devoting enough time to personally supervise the services hereunder. The successful
Vendor may not change the Vendor's Representative without the prior written approval of City's
Representative.
2.4. EMPLOYEE CONDUCT
All Vendor personnel must observe all City regulations in effect at the location where the Services are being
conducted. While on City property, the Vendor's personnel shall be subject to oversight by City staff. Under no
circumstances shall the Vendor's or Vendor's sub -contractor personnel be deemed as employees of the City.
Vendor or Vendor's subcontractor personnel shall not represent themselves to be employees of the City.
Vendor's personnel will always make their best efforts to be responsive, polite, and cooperative when
interacting with representatives of the City and City employees. The Vendor's personnel shall be required to
work in a pleasant and professional manner with City employees, outside Vendors and the public. Nothing
contained in this RFP shall be construed as granting the Vendor the sole right to supply personal or contractual
services required by the City or without the proper City approval and the issuance of a Purchase Order.
3. RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS
Completion of this RFP form and its associated Exhibits are a requirement. To be considered responsive and
evaluate RFP responses fairly and completely Vendors must comply with the format and submission
requirements set out in this RFP, and provide all information requested. Failure to comply with this instruction
will deem said RFP response as non-responsive and will not receive further consideration in the evaluation
process.
If only one RFP response is received, the City reserves the right to discard the response, re -bid or proceed with
an RFP review and negotiations.
Page 10 of 31 Page 252
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
RFP responses are due on the date and time indicated in the above schedule of events. Submittals shall be
submitted electronically via Planet Bids; no paper RFP responses will be accepted. RFP responses must include
the information required in this RFP.
3.1. COVER LETTER/ INTRODUCTION
RFP responses must include the complete name and address of Vendor and the name, mailing address, and
telephone number of the contact person regarding the RFP response. A signature by an authorized
representative must be included on each RFP response. Said signature will be considered confirmation of the
Vendor's ability and willingness to comply with all provisions stated herein.
3.2. TABLE OF CONTENTS
The Table of Contents must be a comprehensive listing of the contents included in your RFP response. This
section must include a clear definition of the material, exhibits and supplemental information identified by
sequential page numbers and by section reference numbers. Each section of the RFP response will be separated
by a title page at the beginning of each section.
3.3. EXECUTIVE SUMMARY
The Executive Summary shall condense and highlight the contents of the Vendor's RFP response to provide the
Evaluation Committee with a broad understanding of the Vendor's approach, proposal, experience and staffing.
3.4. EXPERIENCE
The Vendor shall provide a concise statement demonstrating the Vendor's qualifications, experience, expertise
and capability to perform the requirements of this RFP. Provide a brief history of your company, including;
• The number of years in business,
• The firm's service commitment to customers,
• If the firm is involved in any pending litigation that may affect its ability to provide its
proposed solution or ongoing maintenance or support of its products and services.
• A statement as to whether your firm is an individual proprietorship, partnership, corporation,
or private nonprofit firm, and the date your company was formed or incorporated.
3.5. THIRD -PARTY / SUBCONTRACTORS
If the Vendor intends to subcontract, a detailed list of any sub -contractors, partners, or third -party Vendors who
will be involved in the implementation of the proposed services including but not limited to:
• Description of the Vendor's experience with each of the proposed subcontractors,
Page 11 of 31 Page 253
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
• Three (3) customer references for each subcontractor to include references names, addresses, and
telephone numbers, for products and services like those described in this RFP,
• Describe the specific role of each.
3.6. STAFF BIOGRAPHIES
Submit the resumes of the individuals who will be performing the services for the City. Resumes shall be
formatted in the following order:
• Position with the Company,
• Length of time with the Company,
• Licenses, registrations and certifications as required by law to perform the Scope of Work described
herein,
• Educational background,
• Role in the Project,
• Experience with the minimum requirements stated herein,
• Work history on similar or like projects with the other municipalities.
3.7. PROPOSAL RESPONSE
Under this section Vendors shall provide a full, detailed response to the City's Scope of Services listed herein.
Vendors should be as thorough as possible in their response as it may be the only opportunity to convey
information regarding your business, ability and qualifications to complete the services needed.
3.8. EXHIBITS A THROUGH H
The following named Exhibits Athrough H are a requirement. All required exhibits must be complete and signed
where required and submitted in the bid system under the Response Types, Exhibits A — H.
3.9. NON -DISCLOSURE CONFLICT OF INTEREST
Specify any possible conflicts of interest with your current clients or staff members and the City. A signed
"Exhibit A, Conflict of Interest and Non -Disclosure Agreement" included herein must be submitted under this
section.
3.10. PROFESSIONAL SERVICE AGREEMENT
In addition to the acceptance of the City's Terms and Conditions, the successful Vendor will be required to enter
into a Professional Services Agreement ("PSA") with the City of Rancho Cucamonga, a "Sample" of which is
Page 12 of 31 Page 254
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
attached in the City's bid system for review. All requirements of said PSA must be completed by the successful
Vendor and signed by both applicable parties prior to any services being rendered. This RFP sets forth some of
the general provisions which may be included in the final PSA. In submitting a response to this RFP, Vendor will
be deemed to have agreed to each clause unless otherwise indicated in "Exhibit B, Professional Services
Agreement Exceptions Summary" and the City agrees to either accept the objection or deviation or change the
PSA language in writing. Failure to raise any objections at the time of this RFP response submittal will result in
a waiver of objection to any of the contractual language in the PSA at any other time. The signed Exception
Summary shall be included under this section of the RFP response.
3.11. ACKNOWLEDGEMENT OF INSURANCE
Vendors must meet all insurance requirements as outlined in the Professional Services Agreement. Ability to
comply with said requirements must be indicated with signature of "Exhibit C. Acknowledgement of Insurance
Requirements and Certification of Ability to Provide and Maintain Coverages Specified", which must be
submitted with the Bid under the Insurance tab. The awarded Vendor will be responsible for providing the
required Certificates of Insurance and must be the Named Insured on the Certificates. Certificates of Insurance
from any other entity other than the awarded Vendor, will not be accepted.
3.12. ADDENDUM ACKNOWLEDGEMENT
The Vendor shall hereby acknowledge they have received all posted Addendums, if any. It is the Vendor's
responsibility to log into the Bid System to identify and download the number of addenda that have been
posted. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become
part of any final Contract that may be derived from this RFP. Vendors must indicate their acknowledgement of
any Addendums by way of signature on "Exhibit D, Addendum Acknowledgement" and must be included under
this section of the RFP response.
3.13. DEBARMENT AND SUSPENSION
Bidding Vendors must verify by way of signature to "Exhibit E, Vendor Certification Form" that they are not
listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the
guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689
(3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax
delinquent with the State of California. The signed exhibit must be included under this section of the RFP
response.
3.14. PARTICIPATION CLAUSE
Vendors shall provide a completed "Exhibit F, Participation Clause", must be included with the Vendors RFP
response. This will indicate a Vendors agreement to or not to allow other entities to utilize the RFP response
and awarded contract as a piggyback option.
Page 13 of 31 Page 255
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
3.15. SIGNATURE OF AUTHORITY
"Exhibit G", Signature of Authority must be included with the Vendor RFP response. Unsigned RFP responses
will not be accepted. The Signature of Authority declares that the Vendor has carefully examined the instruction
indicated herein including all terms and condition and specifications, and hereby proposes and agrees, if the
Vendors RFP response is accepted, Vendor agrees to furnish all material in accordance with the instruction and
specifications in the time and manner prescribed for the unit cost amounts set forth in the Vendors RFP
response.
3.16. COMPANY REFERENCES
Provide a minimum of four (4) references, preferably with other municipalities in which similar services are
being performed. References must be for work performed or completed within the past three (3) years.
"Exhibit H, Reference Worksheet", must be complete and uploaded into the Planet Bid system under the
"Response Type" section identified as "Exhibit H". While the Reference Worksheet accompanies your RFP
response it is not to be discussed in any other area of the RFP response other than the "Response Type" section
in Planet Bids.
3.17. LINE ITEM PRICING
Line item pricing for this RFP must be provided directly in the Planet Bids system under the "Line Items" tab.
This pricing is not an estimate and is firm fixed price for each item listed. Vendors pricing quotes outside of the
pricing listed in Planet Bids under the "Line Items" tab will not be accepted or considered for award. Any
additional cost required should be noted in the additional cost line item and a summary of the cost provided in
the notes section of the line item. While Line item pricing accompanies your RFP response it is not to be
discussed in any other area of the RFP response other than the "Line Item" tab in Planet Bids. The City will not
be obligated to any estimated pricing or pricing not identified in the "Line Item" tab in Planet Bids. Failure to
provide the required Line Item pricing in the required format will cause Vendors RFP response to be considered
as non-responsive and be eliminated from proceeding any further in the process. Any questions or clarifications
regarding how to correctly submit Line Item pricing should be submitted by the "Questions Due" date and time
indicated in the schedule of events.
4. SCOPE OF SERVICES
4.1. INTENT
It is the City's intent through this Request for Proposals (RFP) process to create a list of five (5) qualified
responsive Vendors to provide Maintenance and Repair of Light and Medium Duty Compressed Natural Gas,
diesel and/or unleaded fueled vehicles, including but not limited to the services described in section 4.2, on an
as -needed basis for the City's fleet. Light -Duty vehicle means any vehicle that is permitted to operate on a public
Page 14 of 31 Page 256
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
road with a gross vehicle weight of 6,000 pounds or less (examples: passenger cars, pickup trucks and SUV's).
Medium -Duty vehicle means any vehicle that is permitted to operate on a public road with a gross vehicle weight
of more than 6,000 pounds and less than 14,000 pounds (examples: large SUVs, cargo vans, shuttle vans/buses,
utility trucks, and flatbed trucks).
4.2. DESCRIPTION OF SERVICES
• The successful Vendors) shall provide services in one or more of the following service categories:
• General Automotive Maintenance and Repairs
• AC Service and Repairs
• Brakes, Chassis & Suspension including alignments
• Engine Service and Repairs (including replacement)
• Transmission Service and Repairs (including replacement)
• Pick-up and Delivery of vehicles to the Public Works Service Center at 8794 Lion Street, Rancho
Cucamonga
• Motor Oil and Filter Changes
• Radiator Service/Repairs
4.3. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (AQMD) REQUIREMENTS (AS APPLICABLE)
The Vendor is responsible for complying with all requirements regarding air quality guidelines in accordance
with Local, Regional, State and Federal regulations.
4.4. LICENSES AND CERTIFICATIONS
All responding Vendors must be registered (if applicable) with the State of California Bureau of Automotive
Repair (BAR) for all the trades that they desire to be considered for this RFP. Please provide registration number
with your proposal response.
Additionally, Vendors must be certified through an accredited program such as National Institute for Automotive
Service Excellence (ASE) or equivalent. Please provide the type and level of certification that your facility
requires for each type of trade that you are submitting an RFP response.
4.5. WARRANTY
Unless otherwise specified herein, all repair work performed by the Vendor shall be warrantied at a minimum
for the lesser of 180 days or 5,000 miles for defective parts or workmanship, unless parts have a warranty
coverage for longer periods. All repeat repairs that fall within the above warranty period shall be corrected by
the Vendor at no additional cost to the City.
Page 15 of 31 Page 257
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
4.6. INSPECTION OF VEHICLES
The Vendor shall evaluate the entire vehicle in accordance with industry/Original Equipment Manufacturer
(OEM) standards. Vehicle may be required to be road-tested as part of this evaluation unless it is non-
operational or unsafe.
4.7. WRITTEN ESTIMATES
Vendor shall prepare a detailed written estimate based on proposed rates upon completion of the inspection
process. This report shall provide an estimate of cost and time for recommended work. The estimate shall list
parts, labor (hours and rate), sublet work (if applicable), any miscellaneous charges (with explanation), and tax.
Vendor must check all recommended repairs against each vehicle's manufacturer's warranty. If the Vendor
repairs a vehicle that would have otherwise been covered under warranty, the Vendor will be responsible for
reimbursement of any and all repair charges back to the City.
4.5. APPROVAL REQUIRED PRIOR TO REPAIR
The Vendor must obtain verbal authorization or approval from the City department before any work begins. The
Vendor shall note the name, department and title of the person who authorized the repair along with the date
and time approval was obtained. The City will not be responsible for any charges resulting from repairs made
without proper approval.
4.9. SITE OF WORK TO BE PERFORMED
The Vendor shall furnish the facility and all necessary supervision, labor, tools, vehicle manuals and supplies
required to provide the repairs and service to all vehicles. No work shall be performed at City facilities except
mobile glass replacement and car washing/detailing and repairs pre -authorized by the City.
The City reserves the right to a full and complete inspection of the Vendor's facilities at anytime within Vendor's
normal work hours and with twenty-four (24) hour notification.
4.10. SECURITY OF VEHICLES
The Vendor shall be responsible for vehicles accepted for repair. Responsibility entails ensuring reasonable steps
are taken to secure vehicles and contents from theft and vandalism.
The Vendor shall inspect all vehicles for traffic accident damage and for missing communications and/or
emergency equipment. Vendor shall note all damage and missing equipment and inform the City of such. The
Page 16 of 31 Page 258
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
Vendor shall be held responsible for the repair and replacement of all damaged/missing equipment, unless it
has been reported to the City. Incidents of theft or vandalism to City vehicles in the Vendor's care must be
reported to the City immediately and the Vendor shall notify and report theft/vandalism to local law
enforcement.
The Vendor may be held liable for the replacement/repair of vehicles damaged or missing equipment while
under the control of the Vendor.
4.11. SUBCONTRACTING OF REPAIRS
The Vendor is responsible for the performance of subcontractors as well as arranging, managing and paying for
the performance of subcontracted repairs.
4.12. INSPECTION OF WORK
The City shall always have the right to inspect or otherwise evaluate the work being performed and parts or
equipment used by the Vendor. The City reserves the right to reject materials and workmanship, at City's sole
discretion, which are deemed unacceptable. Vendor shall immediately remedy unacceptable workmanship at
no expense to the City.
4.13. INSPECTION/AUDITING OF AUTOMOTIVE REPAIRS
Vendors are advised that the City may, at its discretion, randomly audit and/or inspect repairs done to City
vehicles. All maintenance and repairs will be subject to random inspection within 30 days of completion of work.
4.14. PARTS
All parts must meet or exceed Original Equipment Manufacturer (OEM) manufacturer's specifications. Quality
name brand aftermarket parts are acceptable. No used parts will be installed. The City reserves the right to
determine whether a part or brand of part is equivalent to OEM specifications. Used/Reconditioned parts are
acceptable for body and/or interior work as long as they meet/exceed the requirements of the
repair/maintenance being performed and approval has been obtained in writing from the City authorizing their
use before being purchased/installed by the Vendor.
The City reserves the option of providing to the Vendor any parts required to effect maintenance and/or repairs
to City vehicles.
Page 17 of 31 Page 259
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
4.15. REBUILT/OVERHAULED PARTS
Parts may be sent to the Vendor for rebuilding or overhauling, without the entire vehicle being sent for repair
or service. The City requires that Vendors shall adhere to all terms outlined in this section. In addition, the
warranty for rebuilt/overhauled parts shall be the same as for any other repair and the period of warranty shall
begin from the re -installation date of such parts into a vehicle. The City will provide the Vendor with proof of
installation upon such warranty claims.
4.16. ENGINE/TRANSMISSION REPAIR
Warranties - Repair work performed by the Vendor shall be warrantied for the lesser of one (1) year or 12,000
miles for defective parts or workmanship, unless parts have warranty coverage for longer periods. All repeat
repairs that fall within the above warranty period shall be corrected by the Vendor at no additional cost to the
City.
4.17. OIL AND FILTER CHANGES
Vendors providing oil and filter changes shall also check and top off any other fluids such as brake fluid, power
steering fluid, transmission fluid, coolant and windshield washer fluid. Vendor shall use manufacturer
recommended fluids.
Vendor shall also do a basic safety check including, but not limited to, checking and correcting tire pressure and
ensuring all lights (brake/stop, tum signal and headlamps) are operative. Vendor shall advise City if any lamps
need replacement and proceed as directed by the City representative indicated herein.
4.18. "B" SERVICE
1.
Under hood inspection
2.
Check and top all fluid levels
3.
Change oil and filter
4.
Change air filter
5.
Inspect motor mounts
6.
Undercarriage inspection
7.
Brake inspection, check E -Brake and adjust if needed
8.
Inspect tires, rotate and adjust air pressure
9.
Inspect all lines and hoses
10.
Check differential and transfer case fluids
11.
Inspect drive lines and pinion nuts
12.
Inspect and lubricate chassis
Page 18 of 31 Page 260
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
13. In cab safety inspection, check seats, defroster and secure loose objects
14. Check horn, wipers and washer pump
15. Check all lighting
16. Check door locks, handles and hinges
17. Check windows and mirrors
4.19. "C" SERVICE
1. Under hood inspection
2. Check and top all fluid levels
3. Change oil and filter
4. Change air filter
5. Change fuel filter
6. Service cooling system
7. Inspect motor mounts
8. Undercarriage inspection
9. Brake inspection, check E -Brake and adjust if needed
10. Inspect tires, rotate and adjust air pressure
11. Inspect all lines and hoses
12. Service transmission fluid and filter, change transfer case fluid if equipped
13. Check differential and change if needed
14. Inspect drive lines and pinion nuts
15. Inspect and lubricate chassis
16. In cab safety inspection, check seats, defroster and secure loose objects
17. Check horn, wipers and washer pump
18. Check all lighting
19. Check door locks, handles and hinges
20. Check windows and mirrors
4.20. ROAD TEST VEHICLES
All vehicles that have been in the Vendor's shop for repairs, including safety related repairs or adjustments such
as brakes, steering, etc., must pass a road test before they are returned to the City. The nature of the test and
the test results must be noted on the work order. Road test personnel must have proper licensing, training and
familiarization with operational characteristics of the vehicle.
4.21. PICK-UP AND DELIVERY OF VEHICLES
Whenever the Vendor is required to pick-up or deliver vehicles from the Public Works Service Center at 8794
Lion Street, Rancho Cucamonga requiring service under a contract arising from this RFP, it shall be understood
that such pick-up or delivery of vehicles shall be provided without extra charge, allowance, or direct payment
Page 19 of 31 Page 261
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
of any kind. The cost of performing such work shall be included in the unit bid prices in the proposal and no
additional compensation will be provided.
5. EVALUATION AND VENDOR SELECTION PROCESS
5.1. INITIAL SCREENING
All RFP responses will undergo an initial review to determine responsiveness to the instructions herein. Those
RFP responses initially determined to be responsive by meeting the RFP requirement as indicated herein will
proceed to the next phase of the evaluation process.
5.2. EVALUATION ACTIVITIES
RFP responses deemed as having met the standard RFP requirements as indicated herein are then evaluated by
an Evaluation Committee. The RFP submittals are scored and assigned a ranking of one (1) through ten (10),
ten being the highest possible score. The following criteria have been assigned percentages that the criteria will
be scored against, based upon but not limited to the following evaluation criteria factors:
Criteria
Criteria Description
Assigned
Percentage
Vendor Expertise
15%
Quality of proposed services or goods
15%
Extent to which the Vendors services or goods meet the City's needs
15%
Cost
55%
5.3. COST EVALUATION
Cost Proposals are evaluated and scored based on the following calculations;
Score = Lowest Proposal Cost / Cost of Proposal being scored X Maximum Points Available (10)
The score is then added to the spreadsheet criteria scores.
5.4. REFERENCE CHECKS
If determined to be required reference checks are conducted by the Procurement Division and the requesting
department may or may not be present during the process. The reference checks may be conducted by phone
with the information being scribed or conducted by a written form, submitted to the Vendor's reference
Page 20 of 31 Page 262
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
contact. Reference contacts will be asked several predetermined questions for response and to provide a score
from one (1) to ten (10), ten being the highest. Scores are then tabulated and added to the spreadsheet with
the criteria scores. It is imperative that Vendors provide up to date and accurate information regarding contact
information for reference checks. All scores are then tabulated into the final Vendor ranking.
Evaluators do not see the Vendor References or pricing line items. The proposed pricing is evaluated by the
Procurement Division during the initial review of the RFP response, only to ensure that the proposed cost is not
over the City's budgeted amount or Not -to -Exceed amount for the project.
5.5. DEMONSTRATIONS/ INTERVIEWS
Upon completion of the RFP evaluations and data analysis, and only if necessary, selected top ranked Vendors
will be provided an opportunity to interview and conduct a demonstration or presentation to further expand
on their RFP response. Vendor interviews/demonstrations are scored and assigned a ranking of one (1) through
ten (10), ten being the highest possible score, based upon but not limited to the evaluation criteria factors as
stated within the RFP.
5.6. FINANCIAL DOCUMENTATION
Vendors that proceed to the short-list may be required to submit financial documentation as proof of its firm's
financial stability and strength. A financial review will be conducted by the City Finance Department. Should a
Vendor wish for its financial documentation to be treated as proprietary or be returned upon completion of the
review, the documentation must clearly be marked as such. The following documentation will be required of
each Vendor on the short-list:
• A copy of the Vendor's most recent annual report.
• Audited (by a third party), balance sheets and income statements for the past three (3) years.
• If audited data is not available, Vendor shall submit copies of complete tax returns for the
past three (3) years.
• Describe any regulatory censure and past or pending litigation related to services provided
by the Vendor.
• Indicate all applicable information regarding Vendor ownership changes in the last three (3)
yea rs.
5.7. BEST AND FINAL OFFER
Upon completion of Vendor presentations, the City reserves the right to conduct pre -award discussions and/or
pre -contract negotiations with all or only top ranked Vendors. At which time the City may request a Best and
Final Offer to be submitted from one or all finalists.
Page 21 of 31 Page 263
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
5.8. VENDOR SELECTION
The final Vendor selection is based on which Vendor is the most responsive, meeting the City's requirements,
offering the best value at the most competitive price. The City is not obligated to award to the lowest price
proposal.
The City may conduct negotiations with several Vendors simultaneously. The City may also negotiate contract
terms with the selected Vendors prior to award. The City, at its sole discretion, reserves the right, unless
otherwise stated, to accept or reject all or any RFP responses, or any part thereof, either separately or to waive
any informality and to split or make the award in any manner determined to be in the best interest of the City.
5.9. LETTER OF INTENT TO AWARD
After a final Vendor selection is determined, a Letter of Intent to Award (LOI) will be posted for review by all
participating, responsive Vendors. Negotiations shall be confidential and not subject to disclosure to competing
Vendors unless an agreement is reached. If contract negotiations cannot be concluded successfully, City may
negotiate a contract with the next highest scoring Vendor or withdraw the RFP entirely.
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City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
"EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT
It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the
appearance of such conflict of interest, in the award and administration of City Contracts, including, but not
limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors.
I do not have specific knowledge of confidential information regarding RFP responses received in response to
the Request for Proposal ("RFP") #19/20-018 for Maintenance and Repair of Light and Medium Duty,
Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles.
I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any
RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not
limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP
response, or removal of same from designated areas.
I, the undersigned, hereby certify that the following statements are true and correct and that I understand and
agree to be bound by commitments contained herein.
(Print Name)
(Relationship to the City)
(Relationship to the Vendors)
(Signature)
(Date)
Must be included in final RFP submittal.
Page 23 of 31 Page 265
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Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
"EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY
Mark the appropriate choice, below:
Me
Vendors accepts the PSA without exception.
Vendors proposes exceptions to the PSA.
Summarize all exceptions on a separate document. Enclose a written summary of each change and title as
"Exception Summary", which shall include the Vendors' rationale for proposing each such exception. Each
exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the
submitted summary may deem the response as non-responsive.
Signature
Printed Name
Title
Date
Must be included in final RFP submittal.
Page 24 of 31 Page 266
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
"EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO
PROVIDE AND MAINTAIN COVERAGES SPECIFIED
I, the
(President, Secretary, Manager, Owner or Representative)
of , certify that the
(Name of Company, Corporation or Owner)
Specifications and General Provisions regarding insurance requirements as stated within the Professional
Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") #19/20-018 for
Maintenance and Repair of Light and Medium Duty, Compressed Natural Gas, Diesel and/or Unleaded Fueled
Vehicles have been read and understood and that our Vendors is able to provide and maintain the coverage as
specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to award shall be
enough cause for immediate disqualification of award. Failure to maintain said coverage shall result in
termination of the contract.
Signature
Printed Name
Title
Date
Must be included in final RFP submittal.
Page 25 of 31 Page 267
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
"EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT
The Vendors hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any.
Vendors understands failure to acknowledge any addenda issued may cause the RFP response to be considered
non-responsive. It is the Vendors' responsibility to log into the Bid System to identify and download the number
of addenda that have been posted.
Signature
Printed Name
Title
Date
Must be included in final RFP submittal.
Page 26 of 31 Page 268
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
"EXHIBIT E" DEBARMENT and SUSPENSION CERTIFICATION FORM
I certify that neither (Vendor) nor any of its proposed subcontractors are
not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in
accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986
Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed
subcontractors are tax delinquent with the State of California.
I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or
debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors subsequently
become delinquent in California taxes, our Proposal will be disqualified.
Signature
Printed Name
Title
Date
Must be included in final RFP submittal.
Page 27 of 31 Page 269
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
"EXHIBIT F" PARTICIPATION CLAUSE
It is hereby understood that other government entities, such as cities, counties, and special/school districts may
utilize this RFP response at their option for equipment or services at the RFP response price for a period of
days. Said entities shall have the option to participate in any award made because of this solicitation.
Any such piggy -back awards will be made independently by each agency, and the City of Rancho Cucamonga is
not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts
that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept
sole responsibility of its own order placement and payments of the Vendors.
Successful Vendors will extend prices as proposed herein to other governmental agencies, please
specify.
YES NO
Must be included in final RFP submittal.
Page 28 of 31 Page 270
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
"EXHIBIT G" SIGNATURE OF AUTHORITY
The undersigned firm declares that he has carefully examined the specifications and read the above terms and
conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in
accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost
amounts set forth in the following RFP response.
THE VENDOR IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO
MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE.
Company Name:
Address:
(Street, Su. # City, State, Zip)
Telephone #:
Fax #:
E-mail address:
Web Address:
Authorized Representative: (print)
Title:
Signature:
Date:
Must be included in final RFP submittal.
Page 29 of 31 Page 271
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
"EXHIBIT H" REFERENCES WORKSHEET
The following References Worksheet must be complete, please do not mark "See Attached". Provide a minimum
of four (4) clients that are similar in size to the City of Rancho Cucamonga that your company has conducted
comparable or like services. Preferred references should be government agencies and be a current customer
within the past three (3) years. Please verify accuracy of contact information.
Reference 1
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Reference 2
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Page 30 of 31 Page 272
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
Reference 3
lCompaInyNzme
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Reference 4
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Page 31 of 31 Page 273
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
"EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT
It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the
appearance of such conflict of interest, in the award and administration of City Contracts, including, but not
limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors.
I do not have specific knowledge of confidential information regarding RFP responses received in response to
the Request for Proposal ("RFP") #19/20-018 for Maintenance and Repair of Light and Medium Duty,
Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles.
I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of am
RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are no
limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFI
response, or removal of same from designated areas.
I, the undersigned, hereby certify that the following statements are true and correct and that I understand an
agree to be bound by commitments contained herein.
Print Name)
ame)
(Relationshipto the
City)
(Relationship to the Vendors)
(Signature)
(Date)
Must be included in final RFP submittal.
Pane 974
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
"EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY
Mark the appropriate choice, below:
Vendors accepts the PSA without exception.
M
Vendors proposes exceptions to the PSA.
Summarize all exceptions on a separate document. Enclose a written summary of each change and title as
"Exception Summary", which shall include the Vendors' rationale for proposing each such exception. Each
exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the
submitted summary may deem the response as non-responsive.
Signature
Printed Name
f�novn� (�h0iv
Title
Date
Must be included in final RFP submittal.
Page 275
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
"EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO
PROVIDE AND MAINTAIN COVERAGES SPECIFIED
the
(President, Secretary, Manager, Owner or Representative)
of IAA &k �,certify that the
(Name of Company, Corporation or Owner)
Specifications and General Provisions regarding insurance requirements as stated within the Professional
Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") #19/20-018 for
Maintenance and Repair of Light and Medium Duty, Compressed Natural Gas, Diesel and/or Unleaded Fueled
Vehicles have been read and understood and that our Vendors is able to provide and maintain the coverage as
specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to award shall be
enough cause for immediate disqualification of award. Failure to maintain said coverage shall result in
termination of the contract.
Signature
�Osr
Printed Name
Title
1-2110(1
Date
Must be included in final RFP submittal.
Page 27E
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
"EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT
The Vendors hereby acknowledges the following Addenda Number(s) to this RFP have been received, if an
Vendors understands failure to acknowledge any addenda issued may cause the RFP response to be considerE
non-responsive. It is the Vendors' responsibility to log into the Bid System to identify and download the numb
of addenda that have been posted.
Signature
ods
rinted Name
( Jid 12,0 ( I
Must be included in final RFP submittal.
Page 277
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
"EXHIBIT E" DEBARMENT and SUSPENSION CERTIFICATION FORM
I certify that neither w��tJ�►� ���dG��� (Vendor) nor any of its proposed subcontractors ai
not currently listed on the governmentwide exclusions in the System for Award Management (SAM),
accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 19E
Comp., P. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its propos(
subcontractors are tax delinquent with the State of California.
I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension
debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors subsequen'
become delinquent in California taxes, our Proposal will be disqualified.
Signature
oss W I kvy-\
Printed Name
Title
Date
Must be included in final RFP submittal.
Page 278
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
"EXHIBIT F" PARTICIPATION CLAUSE
It is hereby understood that other government entities, such as cities, counties, and special/school districts may
utilize this RFP response at their option for equipment or services at the RFP response price for a period of
days. Said entities shall have the option to participate in any award made because of this solicitation.
Any such piggy -back awards will be made independently by each agency, and the City of Rancho Cucamonga is
not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts
that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept
sole responsibility of its own order placement and payments of the Vendors.
Successful Vendors will extend prices as proposed herein to other governmental agencies, please
specify.
YES NO �!
Must be included in final RFP submittal.
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
"EXHIBIT G" SIGNATURE OF AUTHORITY
The undersigned firm declares that he has carefully examined the specifications and read the above terms anc
conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material it
accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cos
amounts set forth in the following RFP response.
THE VENDOR IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO Si
MA Y DEEM YOUR RFP RESPONSE AS NON-RESPONSI VE.
Company Name:
I A141D
Telephone #:
qtxl g89�oD
Address:
(Street, Su. # City, State, Zip)
e8:2, 1 +1 vAveA l I
0 A C A -
Page 280
W
I
City of Rancho Cucamonga
Request for Proposal ("RFP") #19/20-018
for
Maintenance and Repair of Light and Medium Duty Compressed Natural Gas, Diesel and/or Unleaded Fueled Vehicles
"EXHIBIT H" REFERENCES WORKSHEET
following References Worksheet must be complete, please do not mark "See Attached". Provide a minimum
)ur (4) clients that are similar in size to the City of Rancho Cucamonga that your company has conducted
parable or like services. Preferred references should be government agencies and be a current customer
lin the past three (3) years. Please verify accuracy of contact information.
Reference 1
Company Name
q ,;M
Contact Name and Title
tkbLu-,� L ln r �
VC Va te
Company Address
Contact Telephone Number
Contact Email
3
Description of Comparative Services and
Project Cost (please be specific)
,e
Reference Z
Company Name
-
Contact Name and Title
i
�k Company Address
Contact Telephone Number
Contact Email
r—
Description of Comparative Services and
Project Cost (please be specific)
i
Page 281
i
Bid Results for RFP #19/20-018 for Maintenance & Repair for Light and Medium Duty Compressed Natural Gas, Diesel,
Unleaded Fueled Vehicles
Vendor:
Wilson and Bell Auto Repair
Schedule of Lump sum and Unit Costs
Item No.
Description
Unit
Quantity
Unit Cost
1
Labor Rate
Hour
1
$
85.00
2
Diagnostic Labor Rate
Hour
1
$
85.00
3
A/C Service - Light Duty Vehicle
EA
1
$
125.00
4
A/C Service - Medium Duty Vehicle
EA
1
$
155.00
5
Brake Pad/Shoe Replacement per Axle - Light Duty Vehicle
EA
1
$
220.00
6
Resurface Rotors or Drums per Axle - Light Duty Vehicle
EA
1
$
-
7
Brake Pad/Shoe Replacement per Axle - Medium Duty Vehicle
EA
1
$
275.00
8
Resurface Rotors or Drums per Axle - Medium Duty Vehicle
EA
1
$
-
9
B Service - Light Duty Vehicle
EA
1
$
115.00
10
B Service - Medium Duty Vehicle
EA
1
$
140.00
11
C Service - Light Duty Vehicle
EA
1
$
295.00
12
C Service - Medium Duty Vehicle
EA
1
$
355.00
13
Engine Coolant Service - Light Duty Vehicle
EA
1
$
120.00
14
Engine Coolant Service - Medium duty Vehicle
EA
1
$
140.00
15
Front End Alignment - Light Duty Vehicle
EA
1
$
85.00
16
Front End Alignment - Medium Duty Vehicle
EA
1
$
115.00
17
Motor Oil, Filter and Lube Service - Light Duty Vehicle
EA
1
$
50.00
18
Motor Oil, Filter and Lube Service - Medium Duty Vehicle
EA
1
$
100.00
Page 282
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT:
December 18, 2019
Mayor and Members of the City Council
John R. Gillison, City Manager
Julie A. Sowles, Library Director
CONSIDERATION OF A NEW MISSION STATEMENT FOR THE RANCHO
CUCAMONGA PUBLIC LIBRARY.
RECOMMENDATION:
Staff recommends that City Council approve the use of a new mission statement for the Rancho
Cucamonga Public Library. This revised mission statement captures the evolving nature of City and
Library organizational values and goals, as well as the unique role this City department plays in the
community.
Proposed Mission Statement:
Igniting Curiosity.
Transforming Lives.
Creating Community.
13 44TI Ca:Ze111111L I Ili
In response to a request from the Library Board of Trustees, Library staff drafted an update to the Library's
mission statement. Staff has presented the proposed mission statement to the Rancho Cucamonga Library
Board of Trustees which has recommended adoption of the new mission statement.
Current Mission Statement:
Rancho Cucamonga Library Services strives to inform and enrich our community by providing access
to traditional and technologically innovative resources. We support and encourage education and the
love of reading in a welcoming atmosphere with a knowledgeable, service-oriented staff.
ANALYSIS:
As part of the Library Board of Trustees' comprehensive review of Library policies, staff was directed to
review the Library's mission statement. It was determined that while the 25 -year-old statement
addressed several of the Library's current core values and services, it no longer captured the essence
of the Library's purpose in the community. As the City and Library grow and change, the Library's
mission statement needs to reflect those changes.
The proposed new mission statement simply and clearly articulates how the Library intends to respond
to the community's unique and evolving needs. The Library Services Department developed this
mission statement through a collaborative process involving the Library Board of Trustees as well as
Library staff from all levels of the organization. This process began by clearly outlining the Library's
purpose, values and goals. After analyzing examples of mission statements from leading public libraries
across the United States, staff brainstormed a variety of new words and phrases that were ultimately
used to create several draft mission statements. These options were then shared with the Library Board
Page 283
of Trustees at their August 2019 Board Meeting, and the Board voted unanimously to adopt the final
version.
Proposed Mission Statement:
Igniting Curiosity.
Transforming Lives.
Creating Community.
FISCAL IMPACT:
None.
COUNCIL GOAL(S) ADDRESSED:
Providing superior library services to the citizens of Rancho Cucamonga enhances the overall quality of
life in Rancho Cucamonga. It also directly enhances the City's position as the premier community in our
region and fully supports other city-wide initiatives such as Healthy RC.
Page 284
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Julie A. Sowles, Library Director
SUBJECT: CONSIDERATION TO ACCEPT AND ALLOCATE $18,000 AWARDED BY
THE CALIFORNIA STATE LIBRARY TO DIRECTLY SUPPORT THE ADULT
LITERACY TUTORING PROGRAM.
RECOMMENDATION:
Staff recommends the City Council approve and allocate $18,000 received from the California State
Library for the "California Library Literacy Services" grant.
BACKGROUND:
As part of carrying out its mission to support life-long learning, the Rancho Cucamonga Public Library
offers adults literacy tutoring. This literacy tutoring is done on a one-to-one basis, utilizing trained
volunteers.
ANALYSIS:
Approval of these grant funds will help pay for a part-time employee to help administer the adult literacy
tutoring program, train and schedule volunteers, and screen applicants for the program.
FISCAL IMPACT:
This grant provides additional funds from the California State Library and will be added as new revenue
to the FY 2019-2020 budget. Although these funds do not fully cover the costs to administer the adult
literacy tutoring program, the Library has historically received them, and therefore projects service
assumptions based upon their forthcoming receipt. This grant does not require any additional City
matching funding. Funds from this grant will be placed into Library revenue account 1290000-4740/0-
3730 and appropriated into Library expenditure accounts in the following manner:
1290601-5010/0-3730 Part-time Salaries $ 8,700
1290603-5010/0-3730 Fringe Benefits $ 1,300
1290603-5200/0-3730 Operations & Maintenance $ 6,000
1290603-5300/0-3730 Contract Services $ 2,000
COUNCIL GOAL(S) ADDRESSED:
Providing superior Library Services to the citizens of Rancho Cucamonga enhances the overall quality
of life in Rancho Cucamonga. It also directly enhances the City's position as the premier community in
our region and fully supports other city-wide initiatives such as Healthy RC.
Page 285
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT:
December 18, 2019
Mayor and Members of the City Council
John R. Gillison, City Manager
Lori Sassoon, Deputy City Manager/Administrative Services
Robert Neiuber, Human Resources Director
CONSIDERATION TO APPROVE A RESOLUTION ADOPTING SALARY
SCHEDULES FOR FISCAL YEAR 2019/20.
RECOMMENDATION:
Staff recommends that the City Council of the City of Rancho Cucamonga approve a resolution
adopting the salary schedules for Fiscal Year 2019/20.
BACKGROUND:
The City Council traditionally adopts salary resolutions biannually for those classifications employed by
the City of Rancho Cucamonga. These resolutions are updated to reflect changes in salaries, additions
and deletions of classifications, changes in job titles and other terms of employment. Two such recent
changes are noted below.
Recently, the City Council approved Resolution 19-126 which provides for a cost of living adjustment of
.5% for Teamsters Local 1932 job classifications to be effective the first full pay period in January 2020.
In addition, California minimum wage will increase from the current hourly rate of $12.00 per hour to
$13.00 per hour effective January 1, 2020.
ANALYSIS:
Changes to the Teamsters salary schedule include a cost of living increase of .5% effective January 6,
2020 in accordance with Resolution 19-126. Additionally, changes to the Rancho Cucamonga
Employee Association (RCCEA) salary schedule include an increase to the Library Page salary range
and an increase to the lower end of the Library Page 11 position in order to bring the monthly amount into
legal compliance with the January 1, 2020 minimum wage increase. The upper range of the Library
Page II remains unchanged. Changes to the salary schedule also includes the removal of the vacant
Special Districts Technician and Senior Special Districts Technician positions.
Further changes to the Part-time salary schedule include an adjustment to certain positions in order to
bring the hourly rate into legal compliance with the January 1, 2020 minimum wage of $13.00 per hour.
Part-time positions that currently meet the minimum wage remain unchanged. Changes also include the
addition of an Engineering Intern with the same range as the Administrative Intern and two job title
changes to help address compaction caused by the minimum wage increases. These changes include
a job title change from Recreation Assistant to Recreation Leader I and Recreation Leader to
Recreation Leader 11.
Page 286
All other classifications, job titles, and other terms of employment remain the same. Staff recommends
that the City Council approve the resolution updating the salary schedules for job classifications
employed by the City for fiscal year 2019/20.
FISCAL IMPACT:
Adjustments to the salary ranges and their fiscal impacts were accounted for in the current fiscal year
budget.
COUNCIL GOAL(S) ADDRESSED:
ENHANCING PREMIER COMMUNITY STATUS
The City is responsible for complying with minimum wage law requirements to ensure that the City of
Rancho Cucamonga continues to be a premier employer for the community.
ATTACHMENTS:
Description
Attachment 1 -
Resolution
Attachment - 2 Executive Management Salary Schedule
Attachment 3 -
Teamsters Salary Schedule
Attachment 4
- RCCEA Salary Schedule
Attachment 5
- Part Time City Salary Schedule
Page 287
RESOLUTION NO. 19-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE
SALARY SCHEDULE FOR FISCAL YEAR 2019-20
WHEREAS, the City Council of the City of Rancho Cucamonga has determined that it is
necessary for the efficient operation and management of the City that policies be established
prescribing salary ranges, benefits and holidays and other policies for employees of the City of
Rancho Cucamonga; and
WHEREAS, the City Council of the City of Rancho Cucamonga has previously adopted
salary resolutions establishing salary ranges, benefits and other terms of employment for
employees of the City of Rancho Cucamonga; and
WHEREAS, the City Council of the City of Rancho Cucamonga recognizes that it is
necessary from time to time to amend the salary resolution to accommodate changes in position
titles, classifications salary ranges, benefits and other terms of employment; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho
Cucamonga, California to approve the attached salary schedules for the Rancho Cucamonga City
Employees Association, Executive Management Group, Teamsters Local 1932 and Part -Time
City positions (Attachments 2-5) effective January 1, 2020.
PASSED, APPROVED, AND ADOPTED this 1811 day of December 2020.
Page 288
Resolution No. 19-112
EXECUTIVE MANAGEMENT GROUP
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Monthly Pay Ranges effective January 1, 2020
Minimum Control Point Maximum
Class Title
Step
Amount
Step
%mount
Step
Amount
Animal Services Director
1594
$8,839
1634
$10,791
1664
$12,533
Assistant City Manager
1672
$13,044
1712
$16,943
1742
$18,494
Building and Safety Services Director
1609
$9,526
1649
311,630
1679
$13,507
City Clerk Services Director
1568
$7,764
1606
$9,384
1649
$11,630
City Manager
1756
$19,830
1796
$24,209
1826
$28,115
Community Services Director
1627
$10,420
1667
$12,722
1697
$14,775
Deputy City Manager/Administrative Services
1647
$11,514
1687
$14,057
1717
$16,325
Deputy City Manager/Civic & Cultural Services
1647
$11,514
1687
$14,057
1717
$16,325
Deputy City Manager/ Econ. & Comm. Dev.
1647
$11,514
1687
$14,057
1717
$16,325
Eng Svs Director/City Engineer
1628
$10,472
1668
$12,786
1698
$14,848
Finance Director
1629
$10,525
1669
$12,849
1699
$14,924
Human Resources Director
1621
$10,113
1661
$12,346
1691
$14,340
Innovation and Technology Director
1637
$10,995
1677
$13,372
1697
$14,775
Library Director
1611
$9,622
1651
$11,746
1681
$13,641
Planning Director
1621
$10,113
1661
$12,346
1691
$14,340
Public Works Services Director
1609
$9,526
1649
$11,630
1679
$13,507
Fire Chief*
A
$13,707
G
$18,369
* Included for informational purposes only - This is a Fire District Management Employee Group position not a City position
Executive Management
January 1, 2020
Page 289
Resolution No. 19-112
PUBLIC WORKS MAINTENANCE EMPLOYEES
Represented By
THE TEAMSTERS LOCAL 1932
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Monthly Pay Ranges Effective January 6, 2020
Minimum Control Point Maximum
Class Title
Step
Amount
Step
Amount
Step
Amount
Electrician
5457
$4,621
5497
$5,641
5517
$6,234
Equipment Operator
5425
$3,940
5465
$4,810
5485
$5,314
Inventory Specialist Equipment/Mat
5389
$3,293
5429
$4,019
5449
$4,440
Lead Maintenance Worker
5429
$4,019
5469
$4,096
5489
$5,421
Lead Mechanic
5440
$4,246
5480
$5,182
5500
$5,726
Maintenance Coordinator
5452
$4,507
5492
$5,501
5512
$6,080
Maintenance Worker
5391
$3,325
5431
$4,058
5451
$4,483
Mechanic
5430
$4,039
5470
$4,931
5490
$5,448
Senior Maintenance Worker
5401
$3,494
5441
$4,266
5461
$4,714
Signal & Lighting Coordinator
5479
$5,158
5519
$6,296
5539
$6,957
Signal & Lighting Technician
5452
$4,507
5492
$5,501
5512
$6,080
Teamsters Local 1932
January 6, 2020
Page 290
Resolution No. 19-112
RCCEA COVERED EMPLOYEES IN THE
MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Monthly Pay Ranges Effective January 1, 2020
Minimum Control Point Maximum
Class Title
Step
Amount
Step
Amount
Step
Amount
Account Clerk
4375
$3,055
4415
$3,730
4435
$4,121
Account Technician
4423
$3,881
4463
$4,737
4483
$5,235
Accountant#
3465
$4,786
3505
$5,842
3525
$6,454
Accounting Manager*
2525
$6,454
2565
$7,878
2585
$8,705
Accounts Payable Supervisor#
3470
$4,906
3510
$5,989
3530
$6,618
Administrative Assistant
4349
$2,684
4409
$3,619
4429
$3,999
Administrative Technician
4437
$4,163
4477
$5,081
4497
$5,613
Animal Behavior Specialist
4388
$3,259
4428
$3,979
4448
$4,397
Animal Care Attendant
4349
$2,684
4389
$3,276
4409
$3,619
Animal Care Supervisor#
3416
$3,747
3456
$4,576
3476
$5,054
Animal Caretaker
4378
$3,102
4418
$3,785
4438
$4,182
Animal Center Manager*
2506
$5,872
2546
$7,168
2566
$7,918
Animal License Canvasser
4349
$2,684
4389
$3,276
4409
$3,619
Animal Rescue Specialist
4388
$3,259
4428
$3,979
4448
$4,397
Animal Services Dispatcher
4369
$2,965
4409
$3,619
4429
$3,999
Animal Services Officer 1
4421
$3,843
4461
$4,691
4481
$5,183
Animal Services Officer 11
4441
$4,245
4481
$5,183
4501
$5,727
Artistic Producer - Mainstreet Theatre
4450
$4,441
4490
$5,421
4510
$5,989
Assistant Engineer#
3488
$5,366
3528
$6,551
3548
$7,239
Assistant Planner#
3468
$4,858
3508
$5,930
3528
$6,551
Assistant to the City Manager*
2548
$7,239
2588
$8,836
2608
$9,763
Associate Engineer#
3518
$6,233
3558
$7,608
3578
$8,407
Associate Planner#
3487
$5,340
3527
$6,520
3547
$7,203
Box Office Coordinator
4450
$4,441
4490
$5,421
4510
$5,989
Budget Analyst#
3515
$6,140
3555
$7,495
3575
$8,281
Building Inspection Su ervisor#2
3504
$5,812
3544
$7,096
3564
$7,840
Building Inspector 12
4444
$4,308
4484
$5,260
4504
$5,812
Building Inspector 112
4464
$4,761
4504
$5,812
4524
$6,422
Building and Safety Manager*
2533
$6,718
2573
$8,199
2593
$9,060
Business License Clerk
4378
$3,102
4418
$3,785
4438
$4,182
Business License Inspector
4418
$3,785
4458
$4,621
4478
$5,106
Business License Program Coordinator#
3432
$4,060
3472
$4,954
3492
$5,474
Business License Program Supervisor#
3470
$4,906
3510
$5,989
3530
$6,618
Business License Technician
4408
$3,602
F7 448
$4,397
4468
$4,858
Rancho Cucamonga City Employee Association
January 1, 2020
Page 291
Resolution No. 19-112
RCCEA COVERED EMPLOYEES IN THE
MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Monthly Pay Ranges Effective January 1, 2020
Minimum Control Point Maximum
City Clerk Records Management Analyst#
3470
$4,906
3510
$5,989
3530
$6,618
City Planner/Planning Manager*
2583
$8,619
2623
$10,520
2643
$11,625
Community Affairs Coordinator
4450
$4,441
4490
$5,421
4510
$5,989
Community Affairs Manager*
2565
$7,878
2605
$9,619
2625
$10,626
Community Affairs Officer#
3515
$6,140
3555
$7,495
3575
$8,281
Community Affairs Senior Coordinator#
3480
$5,156
3520
$6,296
3540
$6,956
Community Affairs Specialist
4350
$2,696
4390
$3,292
4410
$3,637
Community Affairs Technician
4437
$4,163
4477
$5,081
4497
$5,613
Community Improvement Manager*
2533
$6,718
2573
$8,199
2593
$9,060
Community Improvement Officer 1
4421
$3,843
4461
$4,691
4481
$5,183
Community Improvement Officer II
4441
$4,245
4481
$5,183
4501
$5,727
Community Programs Coordinator
4450
$4,441
4490
$5,421
4510
$5,989
Community Programs Specialist
4437
$4,163
4477
$5,081
4497
$5,613
Community Services Coordinator
4450
$4,441
4490
$5,421
4510
$5,989
Community Services Manager*
2506
$5,872
2546
$7,168
2566
$7,918
Community Services Project Coordinator#
3500
$5,698
3540
$6,956
3560
$7,684
Community Services Specialist
4350
$2,696
4390
$3,292
4410
$3,637
Community Services Superintendent*
2536
$6,819
2576
$8,323
2596
$9,196
Community Services Supervisor#
3480
$5,156
3520
$6,296
3540
$6,956
Community Services Technician
4437
$4,163
4477
$5,081
4497
$5,613
Community Theater Producer
4450
$4,441
4490
$5,421
4510
$5,989
Cultural Center Manager*
2536
$6,819
2576
$8,323
2596
$9,196
Deputy City Clerk#
3430
$4,019
3470
$4,906
3490
$5,421
Deputy Director of City Clerk Services*
2535
$6,785
2575
$8,281
2595
$9,150
Deputy Director of Community Services*
2590
$8,925
2630
$10,895
2650
$12,039
Deputy Dir. of Engineering/A. City Engineer*
2590
$8,925
2630
$10,895
2650
$12,039
Deputy Dir. of Engineering/Utilities & Enviro.*
2584
$8,662
2624
$10,574
2644
$11,684
Deputy Director of Human Resources*
2590
$8,925
2630
$10,895
2650
$12,039
Deputy Dir. of Innovation and Technology*
2558
$7,608
2598
$9,287
2618
$10,263
Deputy Director of Library Services*
2572
$8,158
2612
$9,959
2632
$11,004
Deputy Director of Public Works*
2590
$8,925
2630
$10,895
2650
$12,039
Engineering Aide
4421
$3,843
4461
$4,691
4481
$5,183
Engineering Technician
4441
$4,245
4481
$5,183
4501
$5,727
Environmental Programs Coordinator#
3503
$5,783
3543
$7,061
3563
$7,801
Environmental Programs Inspector 2
4464
$4,761
4504
$5,812 1
4524
$6,422
Rancho Cucamonga City Employee Association
January 1, 2020
Page 292
Resolution No. 19-112
RCCEA COVERED EMPLOYEES IN THE
MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Monthly Pay Ranges Effective January 1, 2020
Minimum Control Point Maximum
Environmental Programs Manager*
2539
$6,922
2579
$8,449
2599
$9,335
Event & Rental Services Coordinator
4450
$4,441
4490
$5,421
4510
$5,989
Executive Assistant 11#
3444
$4,308
3484
$5,260
3504
$5,812
Executive Assistant'
4394
$3,359
4464
$4,761
4484
$5,260
Facilities Superintendent*
2536
$6,819
2576
$8,323
2596
$9,196
Finance Manager*
2559
$7,646
2599
$9,335
2619
$10,315
Fleet Supervisor#2
3488
$5,366
3528
$6,551
3548
$7,239
Front of House Coordinator
4450
$4,441
4490
$5,421
4510
$5,989
Fund Development Coordinator#
3470
$4,906
3510
$5,989
3530
$6,618
GIS Analyst#
3505
$5,842
3545
$7,132
3565
$7,878
GIS Specialist
4456
$4,576
4496
$5,585
4516
$6,171
GIS Supervisor#
3535
$6,785
3575
$8,281
3595
$9,150
GIS Technician
4436
$4,140
4476
$5,054
4496
$5,585
Human Resources Clerk
4389
$3,276
4429
$3,999
4449
$4,418
Human Resources Technician
4399
$3,443
4439
$4,202
4459
$4,645
Information Technology Analyst 1#
3505
$5,842
3545
$7,132
3565
$7,878
Information Technology Analyst II#
3520
$6,296
3560
$7,684
3580
$8,489
Information Technology Specialist 1
4456
$4,576
4496
$5,585
4516
$6,171
Information Technology Specialist II
4471
$4,931
4511
$6,019
4531
$6,650
Information Technology Technician
4411
$3,655
4451
$4,461
4471
$4,931
Librarian 1#
3435
$4,121
3475
$5,031
3495
$5,558
Librarian 11#
3457
$4,598
3497
$5,613
3517
$6,203
Library Assistant 1#
3373
$3,023
3413
$3,691
3433
$4,079
Library Assistant 11#
3414
$3,711
3454
$4,530
3474
$5,005
Library Clerk
4356
$2,778
4396
$3,392
4416
$3,747
Library Page
4314
$2,255
4314
$2,255
4314
$2,255
Library Page II
4314
$2,255
4333
$2,478
4353
$2,737
Library Services Manager*
2506
$5,872
2546
$7,168
2566
$7,918
Library Technician
4393
$3,341
4433
$4,079
4453
$4,507
Maintenance Supervisor#2
3488
$5,366
3528
$6,551
3548
$7,239
Management Aide
4440
$4,225
4480
$5,156
4500
$5,698
Management Analyst 1#
3470
$4,906
3510
$5,989
3530
$6,618
Management Analyst 11#
3498
$5,641
3538
$6,888
3558
$7,608
Management Analyst III#
3515
$6,140
3555
$7,495
3575
$8,281
Office Services Clerk
4369
$2,965
4409
$3,619
4429
$3,999
Rancho Cucamonga City Employee Association
January 1, 2020
Page 293
Resolution No. 19-112
RCCEA COVERED EMPLOYEES IN THE
MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Monthly Pay Ranges Effective January 1, 2020
Minimum Control Point Maximum
Park/Landscape Maintenance Su t*2
2536
$6,819
2576
$8,323
2596
$9,196
Patron & Events Supervisor#
3480
$5,156
3520
$6,296
3540
$6,956
Payroll Supervisor#
3470
$4,906
3510
$5,989
3530
$6,618
Plan Check & Inspection Manager*
2533
$6,718
2573
$8,199
2595
$9,150
Planning Specialist
4443
$4,287
4483
$5,235
4503
$5,783
Planning Technician
4423
$3,881
4463
$4,737
4483
$5,235
Plans Examiner 1
4474
$5,005
4514
$6,110
4534
$6,751
Plans Examiner II#
3488
$5,366
3528
$6,551
3548
$7,239
Principal Accountant*
2532
$6,684
2572
$8,158
2592
$9,014
Principal Engineer*
2567
$7,958
2607
$9,713
2627
$10,732
Principal Librarian*
2495
$5,558
2535
$6,785
2555
$7,495
Principal Management Analyst*
2543
$7,061
2583
$8,619
2603
$9,523
Principal Planner*
2537
$6,853
2577
$8,365
2597
$9,241
Procurement & Contracts Analyst#
3433
$4,079
3473
$4,980
3493
$5,503
Procurement Clerk
4374
$3,040
4414
$3,711
4434
$4,100
Procurement Manager*
2530
$6,618
2570
$8,078
2590
$8,925
Procurement Technician
4411
$3,655
4451
$4,461
4471
$4,931
Public Services Technician 1
4413
$3,691
4453
$4,507
4473
$4,980
Public Services Technician II
4423
$3,881
4463
$4,737
4483
$5,235
Public Services Technician 111
4443
$4,287
4483
$5,235
4503
$5,783
Public Works Inspector 12
4444
$4,308
4484
$5,260
4504
$5,812
Public Works Inspector 112
4464
$4,761
4504
$5,812
4524
$6,422
Public Works Maintenance Manager*
2566
$7,918
2606
$9,666
2626
$10,679
Public Works Safety Coordinator #2
3468
$4,858
3508
$5,930
3528
$6,551
Records Clerk
4358
$2,806
4398
$3,426
4418
$3,785
Records Coordinator
4386
$3,226
4426
$3,940
4446
$4,352
Revenue Manager*
2532
$6,684
2572
$8,158
2592
$9,014
Risk Analyst#
3433
$4,079
3473
$4,980
3493
$5,503
Risk Management Coordinator#
3470
$4,906
3510
$5,989
3530
$6,618
Senior Account Clerk
4395
$3,375
4435
$4,121
4455
$4,552
Senior Account Technician
4446
$4,352
4486
$5,314
4506
$5,872
Senior Accountant#
3498
$5,641
3538
$6,888
3558
$7,608
Senior Animal Services Officer#
3461
$4,691
3501
$5,727
3521
$6,327
Senior Building Inspector#2
3484
$5,260
3524
$6,422
3544
$7,096
Senior Civil Engineer*
2547
$7,203
2587
$8,792
2607
$9,713
Rancho Cucamonga City Employee Association
January 1, 2020
Page 294
Resolution No. 19-112
RCCEA COVERED EMPLOYEES IN THE
MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Monthly Pay Ranges Effective January 1, 2020
Minimum Control Point Maximum
Senior Community Improvement Officer#
3461
$4,691
3501
$5,727
3521
$6,327
Senior Electrician #
3485
$5,288
3525
$6,454
3545
$7,132
Senior Executive Assistant*
2460
$4,668
2500
$5,698
2520
$6,296
Senior GIS Analyst #
3520
$6,296
3560
$7,684
3580
$8,489
Senior Information Technology Analyst#
3535
$6,785
3575
$8,281
3595
$9,150
Senior Information Technology Specialist
4493
$5,503
4533
$6,718
4553
$7,422
Senior Librarian#
3468
$4,858
3508
$5,930
3528
$6,551
Senior Park Planner#
3500
$5,698
3540
$6,956
3560
$7,684
Senior Planner*
2517
$6,203
2557
$7,570
2577
$8,365
Senior Plans Examiner#
3503
$5,783
3543
$7,061
3563
$7,801
Senior Procurement Technician#
3463
$4,737
3503
$5,783
3523
$6,390
Senior Risk Management Analyst#
3515
$6,140
3555
$7,495
3575
$8,281
Senior Veterinary Technician#
3461
$4,691
3501
$5,727
3521
$6,327
Special Districts Analyst#
3498
$5,641
3538
$6,888
3558
$7,608
Street/Storm Drain Maintenance Su t*2
2536
$6,819
2576
$8,323
2596
$9,196
Supervising Public Works Ins ector#2
3494
$5,529
3534
$6,751
3554
$7,458
Theater Production Coordinator
4460
$4,668
4500
$5,698
4520
$6,296
Theater Production Supervisor#
3480
$5,156
3520
$6,296
3540
$6,956
Theatre Technician III
4423
$3,881
4463
$4,737
4483
$5,235
Traffic Engineer*
2569
$8,038
2609
$9,811
2629
$10,842
Utilities Operations Manager*
2524
$6,422
2564
$7,840
2584
$8,662
Utilities Operation Supervisor#
3515
$6,140
3555
$7,495
3575
$8,281
Veterinarian*
2579
$8,449
2619
$10,31
2639
$11,395
Veterinary Assistant
4407
$3,583
4447
$4,375
4467
$4,833
Veterinary Technician
4437
$4,163
4477
$5,081
4497
$5,613
When acting as Clerk to Commissions $50 paid per night or weekend day meeting. Compensatory time off
Refer to MOU for provision of boot
# Denotes Supervisory/Professional Class
* Denotes Management Class
Rancho Cucamonga City Employee Association
January 1, 2020
Page 295
Resolution No. 19-112
PART-TIME CITY POSITIONS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Hourly Pay Ranges Effective January 1, 2020
Minimum Control Point Maximum
Part Time Positions
Step
Amours.
Step
Amount
Step
Amount
Account Clerk
6368
$15.87
6408
$19.37
6418
$20.36
Account Technician
6423
$20.88
6463
$25.49
6473
$26.79
Accountant
6465
$25.75
6505
$31.43
6515
$33.04
Administrative Assistant
6332
13.25
6372
$16.19
6402
$18.80
Administrative Intern
6328
$13.00
6360
$15.24
6370
$16.03
Animal Behavior S ecialist
6388
$17.54
6428
$21.41
6438
$22.50
Animal Care Attendant
6349
$14.43
6389
$17.62
6399
$18.52
Animal Caretaker
6378
$16.69
6418
20.38
6428
$21.42
Animal License Canvasser
6328
13.00
6328
$13.00
6328
$13.00
Animal Rescue S ecialist
6388
$17.54
6428
$21.41
6438
$22.50
Animal Services Dis atcher
6369
$15.95
6409
$19.47
6419
$20.46
Animal Services Officer
6441
$22.84
6481
$27.88
6491
$29.31
Assistant Engineer
6488
$28.88
6528
$35.25
6538
37.05
Assistant Planner
6468
126.13
6508
$31.90
6518
$33.54
Associate En ineer
6518
$33.53
6558
$40.94
6568
$43.03
Associate Planner
6487
$28.73
6527
35.07
6537
$36.86
Box Office Assistant
6328
$13.00
6330
$13.13
6340
$13.81
Box Office S ecialist
6328
$13.00
6351
$14.58
6361
$15.33
Budget Analyst
6498
$30.35
6538
$37.05
6548
$38.95
Buildina Inspector
6464
$25.61
6504
$31.27
6514
$32.87
Business License Clerk
6378
$16.69
6418
$20.38
6428
$21.42
Business License Technician
6408
$19.37
6448
23.65
6463
$25.49
Community Imixovement Officer 1
6421
$20.67
6461
$25.34
6471
26.53
Community Imixovement Officer 11
6441
$22.84
6481
$27.88
6491
$29.31
Community Pro rams Coordinator
6450
$23.89
6490
$29.16
6500
$30.66
Community Pro rams S ecialist
6437
22.39
6477
$27.33
6487
$28.73
Community Services Coordinator
6450
$23.89
6490
$29.16
6500
$30.66
Community Services S ecialist
6350
$14.51
6390
$17.71
6400
$18.62
Community Services Su ervisor
6480
$27.75
6520
$33.87
6530
$35.60
Community Services Technician
6437
$22.39
6477
$27.33
6487
$28.73
De artment Director
6562
42.17
6604
$51.50
6707
$86.92
De artment Manager
6525
$34.73
6566
42.60
6634
$59.81
Deputy City Clerk
6430
$21.62
6470
$26.40
6480
27.75
Division Su ervisor
6416
$20.16
6457
$24.74
6554
$40.13
Electrician
6457
$24.74
6497
$30.20
6507
$31.75
Energy Efficiency Coordinator
6372
16.19
6412
$19.77
6422
20.78
Engineering Aide
6421
$20.67
6461
25.24
6471
26.53
Engineering Intern
6328
13.00
6360
15.24
6370
16.03
Engineering Technician
6441
22.84
6481
27.88
6491
29.31
Environmental Resources Intern
6328
13.00
6328
13.00
6330
13.13
E ui ment Operator
6425
21.09
6465
25.75
6475
27.06
GIS Intern
6328
13.00
6360
15.24
6370
16.03
GIS Programmer/Analyst
6456
24.61
6496
30.05
6506
31.58
GIS Technician
6436
22.28
6476
27.20
6486
28.59
Health Cities Coordinator
6372
16.19
6412
19.77
6422
20.78
City Part -Time Hourly Pay Ranges
January 1, 2020
Page 296
Resolution No. 19-112
PART-TIME CITY POSITIONS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Hourly Pay Ranges Effective January 1, 2020
Minimum Control Point Maximum
Part Time Positions
Step
Amours.
Step
Amount
Step
Amount
Human Resources Clerk
6389
$17.62
6429
$21.51
6439
$22.61
Human Resources Technician
6399
$18.52
6439
$22.61
6449
$23.77
Lead Mechanic
6440
$22.73
6480
$27.75
6490
$29.16
Librarian 1
6433
121.95
6473
26.79
6483
$28.16
Library Aide
6328
$13.00
6328
$13.00
6328
$13.00
Library Assistant 1
6362
$15.41
6402
$18.81
6412
$19.77
Library Assistant II
6404
$18.99
6444
$23.20
6454
$24.37
Library Clerk
6346
$14.22
6386
$17.37
6396
$18.25
Library Director/SIF Trainer
6600
$50.48
6640
$61.63
6650
$64.78
Library Pae
6328
13.00
6328
13.00
6328
$13.00
Library Pacie II
6328
$13.00
6328
$13.00
6330
$13.13
Library Technician
6393
$17.98
6433
$21.95
6443
$23.07
Maintenance Technician
6328
$13.00
6328
$13.00
6330
$13.13
Management Aide
6440
$22.73
6480
27.75
6490
$29.16
Management Analyst 1
6470
26.40
6510
32.22
6520
$33.87
Management Analyst II
6498
$30.35
6538
$37.05
6548
$38.95
Mechanic
6430
$21.62
6470
$26.40
6480
$27.75
Meter Technician
6487
$28.73
6527
$35.07
6537
$36.86
Office Services Clerk
6369
$15.95
6409
$19.41
6419
$20.47
Office Specialist 1
6332
13.25
6372
$16.19
6382
17.02
Office S ecialist 11
6352
$14.65
6392
$17.89
6402
$18.80
Outreach Technician
6328
$13.00
6351
$14.58
6361
$15.33
Park Ranger
6352
$14.65
6392
$17.89
6402
$18.80
Planning Aide
6320
$13.00
6360
$15.24
6370
$16.03
Planning Manager
6583
$46.37
6623
$56.62
6633
$59.51
Plans Examiner 1
6474
$26.92
6514
$32.87
6534
36.32
Pla school Instructor
6325
$13.00
6351
$14.58
6361
15.33
Principal Engineer
6567
42.82
6607
$52.77
6617
54.95
Program Specialist
6328
$13.00
6351
$14.58
6361
$15.33
Public Services Technician 1
6413
$19.86
6453
$24.25
6463
$25.49
Public Services Technician II
6423
$20.88
6463
$25.49
6473
$26.79
Public Services Technician 111
6443
$23.07
6483
$28.16
6493
$29.60
Public Works Inspector 1
6444
$23.19
6484
$28.31
6494
$29.75
Public Works Inspector 11
6464
$25.62
6504
$31.27
6514
$32.87
Purchasing Clerk
6368
$15.87
6408
$19.37
6418
$20.37
Receptionist
6342
$13.94
6382
$17.02
6392
$17.89
Records Clerk
6344
$14.08
6384
$17.19
6394
$18.08
Records Coordinator
6372
$16.19
6412
$19.77
6422
$20.78
Recreation Attendant
6328
$13.00
6328
$13.00
6328
$13.00
Recreation Leader 1
6328
$13.00
6328
$13.00
6328
$13.00
Recreation Leader 11
6328
$13.00
6330
$13.13
6340
$13.81
Secretary
6394
$18.07
6434
22.06
6444
$23.18
Senior Accountant
6498
$30.35
6538
$37.05
6548
38.95
Senior Civil Engineer
6543
$37.99
6583
$46.37
6593
$48.75
City Part -Time Hourly Pay Ranges
January 1, 2020
Page 297
Resolution No. 19-112
PART-TIME CITY POSITIONS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Hourly Pay Ranges Effective January 1, 2020
Minimum Control Point Maximum
Part Time Positions
Step
Amount
Step
Amount
Step
Amount
Signal and Lighting Technician
6452
$24.12
6492
$29.46
6502
$30.96
Sports Official
6328
$13.00
6351
$14.58
6361
$15.33
Theatre Technician 1
6328
$13.00
6351
$14.58
6361
$15.33
Theatre Technician 11
6372
$16.19
6412
$19.77
6422
$20.78
Veterinarian
6579
$45.46
6619
$55.50
6629
$58.33
VeterinarV Assistant
6407
$19.27
6447
$23.52
6457
$24.74
VeterinarV Technician
6437
$22.40
6477
$27.33
6487
$28.73
City Part -Time Hourly Pay Ranges
January 1, 2020
Page 298
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Lori Sassoon, Deputy City Manager/Administrative Services
Robert Neiuber, Human Resources Director
SUBJECT: CONSIDERATION TO APPROVE A RESOLUTION MODIFYING PAYING AND
REPORTING THE VALUE OF EMPLOYER PAID MEMBER
CONTRIBUTIONS TO CALPERS FOR RANCHO CUCAMONGA CITY
EMPLOYEE ASSOCIATION (RCCEA).
RECOMMENDATION:
Staff recommends that the City Council approve a resolution which will modify how the City pays and
reports the value of employer paid member contributions (EPMC) to CalPERS for the Rancho
Cucamonga City Employee Association (RCCEA) bargaining group.
BACKGROUND:
The City has an existing written labor agreement which specifically provides for the normal CALPERS
member pension contributions to be paid by the employer (the City) and, in accordance with PELRA,
reported as additional compensation. This benefit applies to all City bargaining groups.
The City Council previously approved a two-year Memorandum of Understanding (MOU) between the
City and RCCEA effective July 1, 2018 through June 30, 2020. This MOU specifically modifies how the
City will pay and report the value of EPMC.
Although these modifications have been incorporated in the MOU, they must also be adopted by
Resolution in accordance with CalPERS regulations.
ANALYSIS:
The existing MOU provides for modifying how the City pays and reports the value of EPMC effective the
first full pay period in January 2020 as set forth below:
• The City will pay 3% of the CalPERS member contribution for employees hired prior to
September 1, 2010, and employees will pay 5% of their PERSable compensation towards the
CalPERS member contribution.
• The City will pay 3% of the CalPERS member contribution for employees hired on or
after September 1, 2010, and employees will pay 5% of their PERSable compensation towards
the CalPERS member contribution.
Page 299
• The City will pay 2% of the CaIPERS member contribution for employees hired on or after July 4,
2011, and employees will pay 5% of their PERSable compensation towards the CalPERS
member contribution.
Adoption of this resolution will reduce EPMC for RCCEA employees. This is part of the City's efforts,
working with our employees, to effectively manage our pension costs over time.
Staff recommends that the City Council approve a resolution which will modify how the City pays and
reports the value of employer paid member contributions (EPMC) to CalPERS for the Rancho
Cucamonga City Employee Association (RCCEA) bargaining group.
FISCAL IMPACT:
As the City reduces EPMC, the change will result in long-term cost savings for the City by ultimately
reducing both PERS contributions and PERS rates.
COUNCIL GOAL(S) ADDRESSED:
ENHANCING PREMIER COMMUNITY STATUS
The City is responsible for providing exceptional programs and employee benefits which enhance
Rancho Cucamonga's position as a premier employer.
ATTACHMENTS:
Description
Attachment 1- RESOLUTION
Page 300
RESOLUTION NO. 19-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, MODIFYING PAYING
AND REPORTING THE VALUE OF EMPLOYER PAID MEMBER
CONTRIBUTIONS TO CALPERS FOR RANCHO CUCAMONGA
CITY EMPLOYEE ASSOCIATION (RCCEA).
WHEREAS, the City Council of the City of Rancho Cucamonga has the authority to
implement Government Code Section 20691; and
WHEREAS, the City has written labor agreements which specifically provide for the
normal member contributions to be paid by the employer; and reported as additional
compensation; and
WHEREAS, one of the steps in the procedure to modify Section 20691 is the adoption by
CITY of a resolution modifying paying and reporting the value of modified Employer Paid Member
Contributions (EPMC) for employees who meet the conditions set forth; and
WHEREAS, the City has identified the following conditions for the purpose of its election
to pay EPMC:
• This benefit shall apply to all miscellaneous employees within the Rancho Cucamonga
City Employees Association bargaining unit.
• This benefit shall consist of paying 3% of the normal contributions as EPMC, and reporting
the same percent (value) of compensation earnable* (excluding Government Code
Section 20636(c)(4) as additional compensation for employees hired prior to September
1, 2010).
• This benefit shall consist of paying 3% of the normal contributions as EPMC, and reporting
the same percent (value) of compensation earnable* (excluding Government Code
Section 20636(c)(4) as additional compensation for employees hired on or after
September 1, 2010 and before July 4, 2011).
• This benefit shall consist of paying 2% of the normal contributions as EPMC, and reporting
the same percent (value) of compensation earnable* (excluding Government Code
Section 20636(c)(4) as additional compensation for employees hired on or after July 4,
2011).
• The effective date of this resolution shall be January 6, 2020.
Page 301
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Ivan Rojer, Fire Chief
Rob Ball, Fire Marshal
SUBJECT: CONSIDERATION OF A RESOLUTION RATIFYING RANCHO CUCAMONGA
FIRE PROTECTION DISTRICT'S ADOPTION OF THE 2019 CALIFORNIA
FIRE CODE WITH CERTAIN AMENDMENTS AND PROVIDING FOR THE
ISSUANCE OF PERMITS AND COLLECTION OF FEES.
RECOMMENDATION:
Staff recommends the City Council approve a Resolution that ratifies the Rancho Cucamonga Fire
Protection District's (District) Ordinance No. FD 57, which adopted the 2019 California Fire Code with
certain amendments, and provides for the issuance of permits and the collection of fees. Additionally,
Staff recommends the City Council delegate the authority to enforce the Fire Code to the Fire Chief of
the District.
BACKGROUND:
Section 13869.7 of the California Health and Safety Code requires the City Council to ratify, modify, or
deny District ordinances that will apply within the City of Rancho Cucamonga which contain building
standards relating to fire and panic safety that are more stringent than the building standards adopted
by the State Fire Marshal. Section 13869.7(h) of the California Health and Safety Code further requires
the City Council, upon ratification of such an ordinance, to delegate the enforcement of the ordinance to
either the chief of the fire protection district or the building official of the city.
ANALYSIS:
The City of Rancho Cucamonga (City) and the District are separate legal entities with the City being
within the boundaries of the District. Since the District provides emergency and non -emergency
services to the City, the California Health and Safety Code requires the District to transmit all of its
adopted ordinances to the City for an official legislative action. The City Council has the option to ratify,
modify, or deny a District adopted ordinance by way of resolution. This approved resolution will ratify the
District's fire code adoption ordinance and make Ordinance No. FD 57 the Fire Code for the City.
In cases where the ordinance in question puts into effect building and construction standards and
provisions, the Health and Safety Code requires the affected city to delegate enforcement of those
provisions to either the building official of the city or the chief of the fire district that has jurisdiction.
Historically, the City Council has always delegated enforcement of the fire code and its amendments to
the Fire Chief of the District. This resolution would make that delegation again for the 2019 code cycle.
FISCAL IMPACT:
This resolution serves an administrative function required by State law and does not have a fiscal
Page 302
impact.
COUNCIL GOAL(S) ADDRESSED:
Ratifying the District's fire code adoption ordinance provides the City with a fire code that achieves, at
least in part, the following goals:
• Achieve and maintain a diverse and sustainable economic base.
• Maintain local long-term fiscal sustainability.
• Implement consistent high-quality standards for all future development.
• Reduce threats to life and property through traditional and innovative public safety services and
programs.
• Protect residents, businesses, and employees from the potential hazards associated with the
use, storage, transport, and disposal of hazardous materials in and through Rancho Cucamonga.
• Protect wildlife habitats that support various plants, mammals, and other wildlife species
ATTACHMENTS:
Description
Attachment 1 - Resolution
Page 303
ATTACHMENT # 1
RESOLUTION NO. 19 -XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA RATIFYING ORDINANCE NO. FD 57
OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT,
THE DISTRICT'S ADOPTION BY REFERENCE OF THE 2019
CALIFORNIA FIRE CODE, WITH ERRATA, TOGETHER WITH
CERTAIN CHANGES, MODIFICATIONS, AMENDMENTS,
ADDITIONS, DELETIONS, AND EXCEPTIONS; PROVIDING FOR
THE ISSUANCE OF PERMITS AND COLLECTION OF FEES;
AND REPEALING CONFLICTING ORDINANCES.
WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District (Fire
District) has approved Ordinance No. FD 57 adopting by reference the 2019 California Fire Code, with
errata, together with certain changes, modifications, amendments, additions, deletions, and exceptions
pursuant to Health and Safety Code Section 13869, et seq.; and
WHEREAS, Health and Safety Code Section 13869.7 requires the City Council to ratify, modify,
or deny Fire District ordinances that will apply within the City of Rancho Cucamonga that contain building
standards relating to fire and panic safety that are more stringent than the building standards adopted by
the State Fire Marshal; and
WHEREAS, Health and Safety Code Section 13869.7(h) further requires the City Council, upon
ratification of such an ordinance, to delegate the enforcement of the ordinance to either the chief of the
fire protection district or the chief building official of the city; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
HEREBY RESOLVES,
District.
1. The facts set forth in this Resolution are true and correct.
2. Fire District Ordinance No. FD 57 is ratified.
3. The enforcement of Fire District Ordinance No. FD 57 is delegated to the Chief of the Fire
4. The City Clerk shall certify to the adoption of this Resolution.
Please see the following page for formal
adoption, certification, and signatures.
Resolution 19-xxx
Page 1 of 2
Page 304
ATTACHMENT # 1
PASSED, APPROVED, AND ADOPTED this 18th day of December, 2019.
AYES:
NOES:
ABSENT:
ABSTAINED:
L. Dennis Michael, Mayor
ATTEST:
Janice C. Reynolds, City Clerk
I, Janice C. Reynolds, City Clerk of the City of Rancho Cucamonga, do hereby certify
that the foregoing Resolution was duly passed, approved, and adopted by the City Council
of the City of Rancho Cucamonga, at a Regular Meeting of said Council held on the 18th
day of December, 2019.
Executed this day of , 2019 at Rancho Cucamonga, California.
Janice C. Reynolds, City Clerk
Resolution 19-xxx
Page 2 of 2
Page 305
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Linda A. Troyan, MMC, City Clerk Services Director
SUBJECT: CONSIDERATION TO CANCEL THE FEBRUARY 5, 2020 REGULAR
MEETINGS OF THE FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR
AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND
CITY COUNCIL AND SCHEDULE SPECIAL MEETINGS ON FEBRUARY 12,
2020.
RECOMMENDATION:
Staff recommends the City Council cancel the February 5, 2020 Regular Meetings of the Fire
Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority and City
Council and schedule Special Meetings on February 12, 2020.
BACKGROUND:
The City Council sits as the Fire Board, Housing Successor Agency, Successor Agency, and Public
Financing Authority. Regular Meetings of the City Council are held on the first and third Wednesday of
the month.
ANALYSIS:
Due to an anticipated lack of a quorum because of the 2020 State of the County Regional Business
Summit, staff recommends canceling the Regular Meetings set for Wednesday, February 5, 2020 and
schedule Special Meetings for Wednesday, February 12, 2020 in place of the February 5, 2020
meetings. Although Special Meetings limit public testimony to only items listed on the agenda, the
Board/Agencies/Authority/Council will allow public comment on any item listed or not listed on the
agenda because this meeting is in place of the February 5, 2020 meetings.
The City Clerk's Office will provide the appropriate legal notification of the change.
FISCAL IMPACT:
Not Applicable.
COUNCIL GOAL(S) ADDRESSED:
Not Applicable.
Page 306
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Darryl Polk, Director of Innovation and Technology
SUBJECT: CONSIDERATION TO AMEND CONTRACT NO. 15-231 WITH SUPERION,
INC. FOR THE PURCHASE AND INSTALLATION OF AN ADDITIONAL
PROCUREMENT CARD SOFTWARE MODULE IN THE AMOUNT OF
$26,540.
RECOMMENDATION:
Staff recommends that the City Council approve Amendment No. 007 to Contract No. 15-231 with
Superion, LLC for the purchase and installation of an additional procurement card software module in
the amount of $26,540 funded from Account No. 1001209-5300 (Contract Services).
BACKGROUND:
Based upon a competitive bid in 1999, the City selected Superion ONESolution as its financial,
procurement, human resources, and payroll software. Over the life of the application several expansion
software modules have been added to digitally handle tasks and create paperless workflows for the
Finance and Human Resources departments. These modules have become part of the core business
processes for the City, automating services and improving record retention and reporting for key
business processes.
ANALYSIS:
Staff from the Finance Department and Department of Innovation and Technology determined that the
addition of the procurement card software module to the current OneSolution suite would improve the
accuracy and efficiency of credit card transaction reconciliation by automating what is currently a
manual process, reducing errors from manual entry of credit card transactions by staff. The automated
process will retain all required documentation for transactions and continue with appropriate review by
department supervisors and Finance Department staff.
FISCAL IMPACT:
In September 2019 Council approved Amendment No. 006 to Contract No. 15-231 with Superion for
one-year maintenance and support at a total authorized value of $118,180. This project would raise the
total authorized spending with Superion by $26,540 to a total of $144,720 for the 2019/20 fiscal year.
This project will be funded from personnel cost savings in the Finance Department with funds
transferred into account no. 1001209-5300 (DoIT — Contract Services).
COUNCIL GOAL(S) ADDRESSED:
Continuing development of the City's ONESolution platform supports Council's goal for mid and long-
range planning to provide public access to the City's budget and financial information.
Page 307
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Anne McIntosh, AICP, Planning Director
Jennifer Nakamura, Management Analyst II
SUBJECT: CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE
NO. 964 TO AMEND TITLES 16 (SUBDIVISIONS) AND 17 (DEVELOPMENT
CODE) OF THE MUNICIPAL CODE TO MODIFY ADMINISTRATIVE
PROCEDURES, CORRECT ERRORS AND CLARIFY STANDARDS FOR
ENTERTAINMENT PERMITS, ACCESSORY DWELLING UNITS, PARKING
SPACE DIMENSIONS AND DRIVE AISLE DIMENSIONS.
RECOMMENDATION:
Staff recommends the City Council conduct a second reading of Ordinance No. 964, by title only and
approve "An Ordinance of the City of Rancho Cucamonga, California, Amending the Rancho
Cucamonga Municipal Code to Modify Administrative Procedures, Correct Errors and Clarify
Statements for Entertainment Permits, Accessory Dwelling Units, Parking Space Dimensions and
Drive Aisle Dimensions and Making Findings in Support Thereof'.
= 4q KC] 0011"I
The introduction and first reading of the above -entitled Ordinance was approved at the Regular City
Council Meeting on November 6, 2019. Vote at first reading: AYES: Kennedy, Hutchison, Scott,
Spagnolo. ABSENT: Michael.
ANALYSIS:
Please refer to the December 4, 2019 City Council Staff Report.
FISCAL IMPACT:
Please refer to the December 4, 2019 City Council Staff Report.
COUNCIL GOAL(S) ADDRESSED:
Please refer to the December 4, 2019 City Council Staff Report.
ATTACHMENTS:
Description
Attachment 1 - Ordinance No. 964
Page 308
ORDINANCE NO. 964
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA,
AMENDING THE RANCHO CUCAMONGA MUNICIPAL CODE
MODIFY ADMINISTRATIVE PROCEDURES, CORRECT ERRORS
AND CLARIFY STATEMENTS FOR ENTERTAINMENT PERMITS,
ACCESSORY DWELLING UNITS, PARKING SPACE DIMENSIONS
AND DRIVE AISLE DIMENSIONS AND MAKING FINDINGS IN
SUPPORT THEREOF
A. Recitals.
1. The City of Rancho Cucamonga has prepared Municipal Code Amendment DRC2019-
00822, as described in the title of this Ordinance. Hereinafter in this Ordinance, the subject
Municipal Code Amendment is referred to as "the application".
2. On October 23, 2019, the Planning Commission of the City of Rancho Cucamonga
conducted a duly noticed public hearing with respect to the above referenced Municipal Code
Amendment and, following the conclusion thereof, adopted its Resolution No. 19-67,
recommending that the City Council of the City of Rancho Cucamonga adopt said Ordinance.
3. On December 4, 2019, the City Council of the City of Rancho Cucamonga conducted a
duly noticed public hearing on the application.
4. All legal prerequisites prior to the adoption of this Ordinance have occurred.
B. Ordinance.
The City Council of the City of Rancho Cucamonga does ordain as follows:
SECTION 1: This City Council hereby specifically finds that all the facts set forth in the
Recitals, Part A, of this Ordinance are true and correct.
SECTION 2: Based upon substantial evidence presented to the City Council during the
above -referenced public hearing on December 4, 2019, including written and oral staff reports,
together with public testimony, the City Council hereby specifically finds as follows:
a. The City desires to adopt the following changes to Titles 16 and 17 of the
Municipal code in order to (i) modify administrative procedures; (ii) correct errors; and (iii) clarify
standards for specific uses; and
b. The changes proposed to Title 16 (Subdivisions) and Title 17 (Development
Code) in the amendment are consistent with the General Plan goals, policies and implementation
programs; and
C. Planning Department Staff has determined that the project is exempt from the
requirements of the California Environmental Quality Act (CEQA) and the City's CEQA
Guidelines. The project qualifies under the general rule that CEQA applies only to projects, which
have the potential for causing significant effects on the environment. Pursuant to State CEQA
Guidelines Section 15061(B)(3), where it can be seen with certainty that there is no possibility
Ordinance No. 964 — Page 1 of 8
Page 309
that the activity in question may have significant effect on the environment, the activity is not
subject to CEQA. The Amendment does not propose any physical change to the environment
itself. The Amendment's changes to the development review process is a procedural change and
does not eliminate the need for future entitlements for projects at a specific location that may be
subject to CEQA. The changes proposed for the regulation of entertainment are limited to the
reviewing authority and the exemption of small amplified entertainment which is most often
exempt from CEQA as it is accessory to another use in an existing facility. The text changes
proposed to ADUs and parking dimensions are for clarification or correction purposes only.
Future applications for development subject to these provisions will be reviewed for CEQA
compliance under separate entitlements or actions as currently defined by the code. During the
entitlement process, the applicant will be required to comply with CEQA. In reviewing each project
for compliance with CEQA, an applicant may be required to submit environmental studies that
analyze potential impacts such as air quality, biological resources, cultural resources, noise
levels, and transportation/traffic caused by the site-specific project. On a case-by-case review of
each project, the appropriate environmental document will be prepared to address project -specific
impacts. Based on this evidence and all the evidence in the record Planning staff has determined
that the Amendment will not have a significant effect on the environment and is therefore exempt
from further environmental review under CEQA.
SECTION 3: Section 16.12.040 of Chapter 16.12 (Office and Officer Responsibilities) of
Title 16 (Subdivisions), is hereby amended as follows:
The planning director shall be responsible for investigating proposed subdivisions for
conformity to the general plan, specific plans, planned communities and zoning ordinances
of the city.
SECTION 4: Section 16.12.070 of Chapter 16.12 (Office and Officer Responsibilities) of
Title 16 (Subdivisions), is hereby deleted in its entirety.
SECTION 5: Section 16.16.070 of Chapter 16.16 (Tentative Maps — Five or More
Parcels) of Title 16 (Subdivisions), is hereby deleted in its entirety.
SECTION 6: Section 16.16.090(A) of Chapter 16.16 (Tentative Maps — Five or More
Parcels) of Title 16 (Subdivisions), is hereby amended as follows:
A. Upon having accepted the tentative map for filing, and after completing department
review of the same, the community development director shall schedule the tentative map
for review by the planning commission.
SECTION 7: Section 17.04.020(C) of Chapter 17.04 (Administrative Responsibility) of
Title 17 (Development Code), is hereby deleted in its entirety.
SECTION 8: Section 17.16.130(C) of Chapter 17.16 (Planning Director Decisions) of
Title 17 (Development Code), is hereby amended as follows:
C. Review process.
1. An application for a minor design review shall be filed with the planning
department in a manner prescribed by the planning director with the required fee as
established by city council resolution.
Ordinance No. 964 — Page 2 of 8
Page 310
2. The planning director shall be the approving authority for minor design reviews.
The procedure for review and action shall be as provided in this section.
3. All development proposals submitted pursuant to this section may be reviewed
by the design review committee for architecture and site planning. The
design review committee shall review the project design submittals and make
recommendations to the planning director based on:
i. Design and layout of the proposed development is consistent with the applicable
elements of the city's general plan, design guidelines of the appropriate district, and any
adopted architectural criteria for specialized area, such as designated historic districts,
theme areas, specific plans, community plan, boulevards, or planned developments.
ii. The design and layout of the proposed development will not unreasonably
interfere with the use and enjoyment of neighboring, existing, or future developments, and
will not create traffic or pedestrian hazards.
iii. The architectural design of the proposed development is compatible with the
character of the surrounding neighborhood and will maintain the harmonious, orderly, and
attractive development contemplated by this section and the general plan of the city.
iv. The design of the proposed development would provide a desirable environment
for its occupants and the visiting public as well as its neighbors through good aesthetic use
of materials, texture, and color that will remain aesthetically appealing and will retain a
reasonably adequate level of maintenance.
SECTION 9: Section 17.16.140(E) of Chapter 17.16 (Planning Director Decisions) of
Title 17 (Development Code), is hereby amended as follows:
Review process.
1. The planning director shall be the approving authority for hillside development
reviews. The procedure for review and action shall be as provided in this section.
2. Scheduling for review. Upon acceptance of a complete application, a project shall
be scheduled on the first available agenda for committee review. The applicant and any
persons requesting notice will be notified at least ten days prior to the meetings.
3. All development proposals submitted pursuant to this section may be reviewed
by the design review committee for architecture and site planning. The
design review committee shall review the project design submittals and make
recommendations to the planning director based on:
i. Design and layout of the proposed development is consistent with the applicable
elements of the city's general plan, design guidelines of the appropriate district, and any
adopted architectural criteria for specialized area, such as designated historic districts,
theme areas, specific plans, community plan, boulevards, or planned developments.
ii. The design and layout of the proposed development will not unreasonably
interfere with the use and enjoyment of neighboring, existing, or future developments, and
will not create traffic or pedestrian hazards.
Ordinance No. 964 — Page 3 of 8
Page 311
iii. The architectural design of the proposed development is compatible with the
character of the surrounding neighborhood and will maintain the harmonious, orderly, and
attractive development contemplated by this section and the general plan of the city.
iv. The design of the proposed development would provide a desirable environment
for its occupants and the visiting public as well as its neighbors through good aesthetic use
of materials, texture, and color that will remain aesthetically appealing and will retain a
reasonably adequate level of maintenance.
4. Proposals submitted pursuant to this section may also require review by other
necessary committees as applicable (e.g., trails).
SECTION 10: Section 17.20.040(C) of Chapter 17.20 (Planning Commission Decisions)
of Title 17 (Development Code), is hereby amended as follows:
Review process. The design review procedure is outlined below.
1. Scheduling for committee review. Upon acceptance of a complete application for
design review approval, a project shall be set on the first available agenda
for committee review. The applicant and any persons requesting notice will be notified at
least ten days prior to the meetings.
2. All development proposals submitted pursuant to this section are reviewed by the
design review committee. Review and analysis by the design review committee will
consider design elements, such as, but not limited to, compatibility of the project to
surrounding properties, relationship of the design and layout of the project to the site,
architectural design, and use of materials, grading, landscaping, screening and buffering
techniques of adjacent properties, signs, and open space. This committee will determine if
the project adequately meets city design guidelines and standards, and will transmit an
appropriate recommendation to the planning commission. The
design review committee shall review the project design submittals and make
recommendations to the planning director based on:
i. Design and layout of the proposed development is consistent with the applicable
elements of the city's general plan, design guidelines of the appropriate district, and any
adopted architectural criteria for specialized area, such as designated historic districts,
theme areas, specific plans, community plan, boulevards, or planned developments.
ii. The design and layout of the proposed development will not unreasonably
interfere with the use and enjoyment of neighboring, existing, or future developments, and
will not create traffic or pedestrian hazards.
iii. The architectural design of the proposed development is compatible with the
character of the surrounding neighborhood and will maintain the harmonious, orderly, and
attractive development contemplated by this section and the general plan of the city.
iv. The design of the proposed development would provide a desirable environment
for its occupants and the visiting public as well as its neighbors through good aesthetic use
of materials, texture, and color that will remain aesthetically appealing and will retain a
reasonably adequate level of maintenance.
Ordinance No. 964 — Page 4 of 8
Page 312
3. Proposals submitted pursuant to this section may also require review by other
necessary committees as applicable (e.g., trails).
SECTION 10: Section 17.20.020 of Chapter 17.20 (Planning Commission Decisions) of
Title 17 (Development Code), is hereby moved to Chapter 17.16.170 and amended as follows:
17.16.170 Entertainment permit.
A. Purpose. The purpose of an entertainment permit is to provide a discretionary
review process for new entertainment uses where food and/or beverage is sold concurrently
with any form of entertainment in order to ensure public health and safety.
B. Applicability. No person or business entity shall operate, conduct, or manage any
place or premises open to the public where food or beverages are sold, offered for sale, or
given away, and where any form of entertainment, as defined herein, is provided or
furnished without first obtaining a permit so to do as hereinafter provided for in this chapter.
C. Exceptions. The provisions of this chapter shall not be deemed to require a
permit for any of the following:
1. Use of a radio or other electronic playback device, except when utilized by an
announcer or disc jockey whose live performance consists of selecting or manipulating
prerecorded selections of music or other sounds.
2. Entertainment provided for members and their guests at a private club where
admission is not open to the public.
3. Entertainment conducted in connection with a regularly established motion
picture theater, recreation park, circus, or fairground.
4. Entertainment conducted by or sponsored by any bona fide club, society, or
association, organized or incorporated for benevolent, charitable, dramatic, or literary
purposes, having an established membership, and which holds meetings at regular intervals
of not less than once per three-month period, when proceeds, if any, arising from such
entertainment are used for the purpose of such club, society, or association.
5. Entertainment provided by no more than four performers as an accessory use to
an established business where dancing is not allowed.
6. Entertainment conducted solely on or at any premises or location which is owned
or operated by, or leased by, to, or from the United States, State of California, County of
San Bernardino, City of Rancho Cucamonga, or any agency or subdivision thereof.
7. Any adult entertainment business regulated by section 17.20.050 (Adult
Entertainment Permit) of this Code.
D. Review process. An application for a conditional use permit shall be filed with the
planning department in a manner prescribed by the planning director with the required fee
as established by city council resolution. The planning director is the approving authority for
conditional use permits. However, the planning director may also refer an entertainment
permit to the planning commission for review and approval pursuant to section 17.14.060.0
(Referral to the Planning Commission).
E. Findings. The planning director shall only approve an application for an
entertainment permit if all of the following findings are made:
Ordinance No. 964 — Page 5 of 8
Page 313
1. The conduct of the establishment or the granting of the application is consistent
to the public health, safety, morals, or welfare.
2. The premises or establishment is likely to be operated in a legal, proper, and
orderly manner.
3. Granting the application would not create a public nuisance.
4. The normal operation of the premises would not interfere with the peace and
quiet of any surrounding residential neighborhood.
5. The applicant has not made any false, misleading, or fraudulent statement of
material fact in the required application.
F. Conditions. The planning director in granting any permit may also impose such
reasonable conditions as to the use or extent of such permit as deemed appropriate.
G. Annual renewal. Entertainment permits require submission of an annual renewal
statement and fee, due on or before January 1 of each and every year. A written request for
one 30 -day extension may be submitted and is subject to approval of the planning director.
The applicant for every renewal of an entertainment permit shall submit to the planning
director a written statement setting forth such information concerning the applicant's
business during the preceding year as may be required by the planning director to enable
him or her to ascertain whether the information listed on the original entertainment permit
application has changed in the past year.
H. Transfer of permit.
1. An entertainment permit issued pursuant to this chapter may be transferred or
assigned to another person or business entity at the same physical location, provided there
is no intensification or substantial alteration of the originally approved entertainment use.
Any request for transfer of an entertainment permit due to change in ownership shall be
submitted in writing to the planning director.
2. An entertainment permit issued pursuant to this chapter shall not be transferred
or assigned to another location for any purpose. Any change in location shall require a new
permit. The following shall be deemed a change of location:
i. Any relocation or expansion that includes a separate piece of property or parcel
of land; or
ii. Any expansion of the initially permitted premises which represents a greater than
50 percent increase in the square footage of space devoted to public access or occupancy.
SECTION 11: Table 17.14.060-1 of Chapter 17.14 (General Application Processing
Procedures) of Title 17 (Development Code), is hereby amended for entertainment permits only
as follows:
TABLE 17.14.060-1 APPROVING AUTHORITY FOR LAND USE ENTITLEMENTS
Type of Permit or Decision
Designated Approving Authority `R" _ "Recommending Body"
T"= "Final Decision -Makin Bo d "
Planning
Historic
Planning
Director
Preservation
Commission
City Council
Commission
Entertainment permit
F
SECTION 12: Table 17.100.040-1 of Chapter 17.100 (Accessory Dwelling Units) of Title
17 (Development Code), is hereby amended as follows:
Ordinance No. 964 — Page 6 of 8
Page 314
TABLE 17.100.040-1 DEVELOPMENT STANDARDS FOR ACCESSORY DWELLING UNITS
Accessory Dwelling Unit
Type
Minimum Size
Maximum Size'
Height
Attached
220 sq. ft.
50% of main dwelling unit
Cannot exceed the
or 1,200 sq. ft.
height of the
primary structure
Detached
350 sq. ft.
1,200 sq. ft.
16f
'Maximum size for ADU does not include optional accessory structures (i.e. garage)
SECTION 13: Section 17.64.040 of Chapter 17.64 (Parking and Loading Standards) of
Title 17 (Development Code) of the Rancho Cucamonga Municipal Code is deleted in its entirety
and replaced as follows:
17.64.040 General parking and loading requirements.
The layout of parking spaces, loading berths, and parking aisles shall comply with all the
requirements listed below. These parking requirements apply to both on- and off-street parking
spaces, unless specifically stated otherwise.
A. The required parking spaces, loading berths, and parking aisles may not be located on any
street right-of-way.
B. Parking space and drive aisle dimensions.
1. When outdoors (e.g., parking lot), each parking space shall have a minimum size of
nine feet by 17 feet with a required one -foot overhang (e.g., over a curb stop) and shall
be free of obstructions such as columns or walls.
2. When indoors or under a shelter (e.g., parking structure or carport/shade structure),
each parking space shall be 9 feet by 18 feet. When adjacent to a column or wall, each
parking space shall be 10 feet by 20 feet. At the discretion of the planning director,
parking spaces adjacent to a column or wall may be reduced to 9 feet by 18 feet.
3. Each loading berth shall be a minimum size of 12 feet by 30 feet whether indoors or
outdoors.
4. When garage parking is required, parking spaces shall be designed in a side by
side configuration with a minimum of ten feet wide by 20 feet deep for each required
parking space free and clear of obstructions. If tandem parking is provided, only one
space will count toward the minimum parking requirements.
5. Parking aisles and spaces shall meet the dimensional requirement of Table
17.64.040-1 (Angled Parking Space and Drive Aisle Dimensions) and Table 17.64.040-2
(Parallel Parking Space and Drive Aisle Dimensions) and the related Figures 17.64.040-
1 and 17.64.040-2.
C. Parking space and drive aisle dimensions.
Ordinance No. 964 — Page 7 of 8
Page 315
1. When outdoors (e.g., parking lot), each parking space shall have a minimum size of
nine feet by 18 feet or nine feet by 17 feet with a one -foot overhang (e.g., over a curb
stop). Each space shall be free of obstructions such as columns or walls.
2. All parking stalls shall be permanently maintained with double lines, with two lines
located an equal of nine inches on either side of the stall sidelines.
TABLE 17.64.040-1 ANGLED PARKING SPACE AND DRIVE AISLE DIMENSIONS
Angle
Stall Width a
Stall to Curb b
Aisle c
Two Rows + Aisle d
900
9'-0"
18'-0"
24'-0" (')
63'-0"
9'-6"
18'-0"
24'-0" (' )
62'-6"
10'-0"
18'-0"
24'-0" (1)
62'-0"
600
9'-0"
21'0"
20'-0"
62"-0"
9'-0"
21'-0"
191-011(2)
61'-0"
9'-6"
21'-3"
18'-6" (2)
61'-0"
10'-0"
21'-6"
18'-0" (2)
61'-0"
450
9'-0"
19'-10"
20'-0" (1)
59'-8"
9'-0"
19'-10"
16'-4" (2)
56'-0"
9'-6"
20'-2"
15'-2" (2)
55'-6"
10'-0"
20'-6"
14'-0" (2)
55' -
Table notes:
(1) Two-way aisle.
(2) One-way aisle.
SECTION 14. The City Council declares that, should any section, subsection, subdivision,
sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or
unconstitutional by the decision of any court of competent jurisdiction, such decision shall not
affect the validity of the remaining portions of this Ordinance. The City Council hereby declares
that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence,
clause, phrase, or portion thereof, irrespective of the fact that any one or more sections,
subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or
unconstitutional.
SECTION 15. Neither the adoption of this Ordinance nor the repeal of any other
Ordinance of this City shall in any manner affect the prosecution for violations of ordinances,
which violations were committed prior to the effective date hereof, nor be construed as a waiver
of any penalty or the penal provisions applicable to any violation thereof.
SECTION 16. The City Clerk shall certify to the adoption of this Ordinance and shall cause
it to be published in the manner required by law.
Ordinance No. 964 — Page 8 of 8
Page 316
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Lori Sassoon, Deputy City Manager/Administrative Services
SUBJECT: CONSIDERATION TO CONDUCT SECOND READING AND ADOPTION OF
ORDINANCE NO. 965, AN ORDINANCE AMENDING SECTION 2.16.030 OF
THE RANCHO CUCAMONGA MUNICIPAL CODE PERTAINING TO
SALARIES FOR MEMBERS OF THE CITY COUNCIL.
RECOMMENDATION:
Staff recommends that the City Council conduct a second reading of Ordinance No. 965, by title only:
"An Ordinance of the City Council of the City of Rancho Cucamonga, California amending Section
2.16.030 of the Rancho Cucamonga Municipal Code pertaining to salaries for members of the City
Council".
BACKGROUND:
The introduction and first reading of the above -titled Ordinance was approved at a regular City Council
meeting on December 4, 2019. Mayor Michael was absent; all other Council Members were present.
Vote at first reading: AYES: Hutchinson, Kennedy, Scott, Spagnolo
ABSENT: Michael
ANALYSIS:
Please refer to the December 4, 2019 City Council meeting staff report.
FISCAL IMPACT:
Please refer to the December 4, 2019 City Council meeting staff report.
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
ATTACHMENT 1 -ORDINANCE
Page 317
ORDINANCE
NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA AMENDING
SECTION 2.16.030 OF THE RANCHO CUCAMONGA
MUNICIPAL CODE PERTAINING TO SALARIES FOR
MEMBERS OF THE CITY COUNCIL
The City Council of the City of Rancho Cucamonga does ordain as follows:
A. RECITALS
1. California Government Code Section 36516 provides, in pertinent part, as
follows:
"(a) A City Council may enact an ordinance providing that each member
of the City Council shall receive a salary."
2. Government Code subsection 36516(c) allows Council salaries to be
increased by ordinance in an amount not to exceed 5% for each full calendar year from
the operative date of the last Council salary adjustment.
3. One full calendar year has elapsed since the effective date of the last
Council salary adjustment which set the salary at $1,383 per month, effective as of
December, 2018. However, this Council intends to modify Council salaries to be
commensurate with staff total compensation increases over the same period of time.
4. Government Code Section 36516.1 provides authority for a directly elected
Mayor of a general law city to be provided with additional compensation.
B. ORDINANCE
IT IS HEREBY ORDAINED BY THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA AS FOLLOWS:
Section 1. Section 2.16.030 of the Rancho Cucamonga Municipal Code is hereby
amended to read, in words and figures, as follows:
"2.16.030 Salary amount and waiver.
"A. Each member of the City Council other than the Mayor shall receive as
salary the sum of one thousand four hundred fifty-two dollars ($1,452) per month. The
Mayor shall receive the sum of one thousand six hundred nine dollars ($1,609) per month.
The salary shall be paid at the same time and in the same manner as salaries are paid to
other officers and employees of the City.
Section 2. The salary increases provided for in this Ordinance shall become available
to the members of this Council during December, 2020.
Section 3. The City Clerk shall certify to the adoption of this Ordinance.
Page 318
PASSED, APPROVED, AND ADOPTED this day of 2019.
L. Dennis Michael, Mayor
ATTEST:
Janice C. Reynolds, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF RANCHO CUCAMONGA )
I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California,
do hereby certify that the foregoing Ordinance was introduced at a Regular Meeting of the
City Council of the City of Rancho Cucamonga held on the _ day of ,
and was passed at a Regular Meeting of the City Council of the City of Rancho
Cucamonga held on the day of September
AYES:
NOES:
ABSENT:
ABSTAINED
Executed this day of September , at Rancho Cucamonga, California.
Janice C. Reynolds, City Clerk
Page 319
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer
Fred Lyn, Deputy Director of Engineering Services/Utilities & Environmental
SUBJECT: CONSIDERATION TO APPROVE THE RANCHO CUCAMONGA MUNICIPAL
UTILITY'S WILDFIRE MITIGATION PLAN.
RECOMMENDATION:
Staff recommends that the City Council approve the Rancho Cucamonga Municipal Utility's (RCMU's)
Wildfire Mitigation Plan.
BACKGROUND:
On July 12, 2019, Governor Gavin Newsom signed Assembly Bill ("AB") 1054 and AB 111 into law.
Since both are urgency measures, the new legislation is effective immediately. AB 1054 adds a new
requirement for publicly owned utilities ("POUs"), including RCMU to annually submit their Wildfire
Mitigation Plan ("WMP") to a new California Wildfire Safety Advisory Board ("Wildfire Board"). This
new Wildfire Board will review the POU's WMP and produce advisory opinions on their content and
sufficiency, as well as provide recommendations to POUs on mitigating wildfire risk. POUs must submit
a WMP to the Wildfire Board no later than July 1, 2020. AB 1054 also required that POUs
comprehensively revise the WMP at least once every 3 years. While the requirement to submit POU
WMPs to the new Wildfire Board is in AB 1054, the Wildfire Board was created by AB 111.
However, under Senate Bill ("SB") 901 signed by then Governor Jerry Brown on September 21, 2018,
POUs must prepare and present a WMP to its Governing Board before January 1, 2020. POUs must
still adhere to the WMP requirements enacted through SB 901 even though the WMP does not need to
be submitted to the Wildfire Board until July 2020.
Lastly, on September 19, 2018, the Rancho Cucamonga City Council approved Resolution 18-103, in
compliance to SB 1028 (2016), which determined that RCMU's service area was not located in an area
that is considered an elevated or extreme risk of wildfires and that RCMU has 0 percent electric lines
that are located overhead.
ANALYSIS:
The primary goal of RCMU's Wildfire Mitigation Plan ("WMP") is to describe RCMU's existing
programs, practices, and measures that effectively reduce the probability that RCMU's electric supply
system could be the origin or contributing source for the ignition of a wildfire.
RCMU's WMP indicates that in its service area and surrounding areas, high temperature, low humidity,
hillside terrain, fire weather, drought, climate change and fire history are all primary risk drivers for
wildfires. However, RCMU's service area is considered "low risk" because it has 100% underground
Page 320
electric lines in which the design, maintenance and inspection meets all utility regulatory standards.
Secondly, RCMU lines are located almost two miles away from the nearest "high risk" area on the
California Public Utilities Commission's Fire Threat Map.
Despite the low risk, RCMU will track two metrics to measure the performance of this WMP: (1) number
of fire ignitions; and (2) wires down causing fires within the service area. RCMU's WMP and its
contents have been reviewed and approved for submittal by its outside regulatory counsel, Braun,
Blaising Smith and Wynne, P.C.
One of the last requirements of SB 901 is for RCMU's WMP to be evaluated by an independent
evaluator. RCMU determined that the Rancho Cucamonga Fire Protection District (Fire District) would
be the most qualified independent evaluator based on their experience understanding the City's local
fire risk and conditions. SB 901 requires that the independent evaluator issue a report on RCMU's
WMP assessing the comprehensiveness of the plan and to post the report on the City's website and
present it at a public meeting. The Fire District's report on RCMU's WMP will be considered by the City
Council under a separate item on the December 18, 2019 City Council Meeting.
FISCAL IMPACT:
Because of the low-risk for wildfire ignition in RCMU's service area, the fiscal impact of implementing
the WMP's programs, practices and measures are minimal other than staff's time annually reviewing
and updating the WMP and submitting it to the Wildfire Board. In addition, utilizing the Fire District as
the Independent Evaluator of the WMP from SB 901's requirement also saved the City some money
from having to hire consultants.
COUNCIL GOAL(S) ADDRESSED:
This item supports the City Council's goal to promote Public Safety by developing a comprehensive
Wildfire Mitigation Plan for its Municipal Utility to meet the community's needs.
ATTACHMENTS:
Description
RCMU Wildfire Mitigation Plan
Page 321
EA
RCMU
RANCHO Rancho Cucamonga
P Y
CUCAMONGA Municipal Utility
g
CITY OF RANCHO CUCAMONGA
MUNICIPAL UTILITY'S LIMITED -RISK
WILDFIRE MITIGATIONPLAN
VERSION 1.0 - FINAL
December 18, 2019
Page 322
TABLE OF CONTENTS
I. Overview
A. Policy Statement...................................................................................................................................1
B. Purpose of the Wildfire Mitigation Plan.............................................................................................1
C. Organization of the Wildfire Mitigation Plan....................................................................................1
II. Objectives of the Wildfire Mitigation Plan.............................................................................................2
III. Roles and Responsibilities....................................................................................................................3
A. Utility Governance Structure..............................................................................................................3
B. Wildfire Prevention................................................................................................................................3
C. Wildfire Response and Recovery.......................................................................................................4
D. Standardized Emergency Management System...........................................................................4
IV. Wildfire Risks and Drivers associated with design, construction, operation, and
maintenance.....................................................................................................................................................6
A. Particular Risks and Risk Drivers Associated With Topographic and Climatological Risk
Factors.............................................................................................................................................................6
B. Enterprisewide Safety Risks..................................................................................................................6
V. Wildfire Preventative Strategies..............................................................................................................7
A. High fire threat district..........................................................................................................................7
B. Design and Construction Standards.................................................................................................8
C. Vegetation Management..................................................................................................................8
D. Inspections.............................................................................................................................................9
E. Reclosing Policy....................................................................................................................................9
F. Deenergization......................................................................................................................................9
VI. Restoration of Service........................................................................................................................10
VII. Evaluating of the Plan........................................................................................................................1 1
A. Metrics and Assumptions for Measuring Plan Performance.......................................................1 1
Page 323
Metric1 : Fire Ignitions..............................................................................................................................11
Metric2: Wires Down...............................................................................................................................1 l
Impactof Metrics on Plan.................................................................................................................1 1
C. Monitoring and Auditing the Plan...................................................................................................1 1
D. Identifying and correcting deficiencies in the Plan.....................................................................12
Monitoring the effectiveness of inspections..................................................................................12
VIII. Independent Auditor.........................................................................................................................12
Page 324
A. POLICY STATEMENT
The City of Rancho Cucamonga Municipal Utility's (RCMU's) overarching goal is to provide safe,
reliable, clean and economic electric service to its local community. In order to meet this goal,
RCMU constructs, maintains, and operates its underground electrical lines and equipment in a
manner that minimizes the risk of catastrophic wildfire posed by its electrical lines and
equipment.
B. PURPOSE OF THE WILDFIRE MITIGATION PLAN
RCMU's entire electric supply system is located underground in conduit and vaults. Historically,
undergrounded electric lines have not been associated with catastrophic wildfires. The
undergrounding of electric lines serves as an effective mitigation measure to reduce the
potential of power -line ignited wildfires. Based on a review of local conditions and historical fires,
RCMU has determined that its electrical lines and equipment do not pose a significant risk of
catastrophic wildfire.
Despite this low risk, RCMU has taken appropriate actions to help its region prevent and respond
to the increasing risk of devastating wildfires. In its role as a public agency, the Rancho
Cucamonga Fire Protection District (Fire District) closely coordinates with other local safety and
emergency officials to help protect against fires and respond to emergencies. In its role as a
utility, RCMU follows all applicable design, construction, operation, and maintenance
requirements that reduce safety risks associated with its electric system. This Wildfire Mitigation
Plan describes the safety-related measures that RCMU follows to reduce its risk of causing
wildfires.
C. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN
This Wildfire Mitigation Plan included the following elements:
• Objectives of the plan;
• Roles and responsibilities for carrying out the plan,
• Identification of key wildfire risks and risk drivers,
• Description of wildfire prevention, mitigation, and response strategies and programs;
• Metrics for evaluating the performance of the plan and identifying areas for
improvement;
• Review and validation of the plan; and
• Timelines.
RCMU Wildfire Mitigation Plan
Version 1.0
December 18, 2019
1
Page 325
The primary goal of this Wildfire Mitigation Plan is to describe RCMU's existing programs,
practices, and measures that effectively reduce the probability that RCMU's electric supply
system could be the origin or contributing source for the ignition of a wildfire. To support this
goal, RCMU regularly evaluates the prudent and cost-effective improvements to its physical
assets, operations, and training that can help reduce the risk of equipment -related fires.
The secondary goal of this Wildfire Mitigation Plan is to improve the resiliency of the electric grid.
As part of the development of this plan, RCMU assesses new industry practices and technologies
that will reduce the likelihood of an interruption (frequency) in service and improve the
restoration (duration) of service.
RCMU Wildfire Mitigation Plan
Version 1.0
December 18, 2019
FA
Page 326
A. UTILITY GOVERNANCE STRUCTURE
Director of Engineering Services /
City Engineer
Deputy Director of Engi
B. WILDFIRE PREVENTION
RCMU's staff and contractor's roles and responsibilities for (1) electric facility design,
maintenance, and inspection; and (2) vegetation management.
• Operate system in a manner that will minimize potential wildfire risks.
• Take all reasonable and practicable actions to minimize the risk of a catastrophic wildfire
caused by RCMU's electric facilities.
• Coordinate with federal, state, and local fire management personnel as necessary or
appropriate to implement RCMU's Wildfire Mitigation Plan.
• Immediately report fires, pursuant to existing RCMU practices and the requirements of this
Wildfire Mitigation Plan.
• Take corrective action when the staff witnesses or is notified that fire protection measures
have not been properly installed or maintained.
Comply with relevant federal, state, and industry standard requirements, including the industry
standards established by the California Public Utilities Commission.
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C. WILDFIRE RESPONSE AND RECOVERY
For the City and the Fire District, relevant lines of communication during emergencies include
Landline, cell phone, text messaging and radio. During emergency scenes: same as above, plus
radio communication via the 800 and VHF radios. In addition, during emergencies we can
activate our Auxiliary Communications Service (ham radio) team to assist with first responders
and the EOC during a wildfire incident
Regarding the utility's staff roles regarding fire prevention, response and investigation, other than
providing an agency representative during an emergency involving RCMU facilities there are no
other roles needed since RCMU's service area is outside of the wildfire threat area.
D. STANDARDIZED EMERGENCY MANAGEMENT SYSTEM
As a local governmental agency,' the City of Rancho Cucamonga has planning,
communication, and coordination obligations pursuant to the California Office of Emergency
Services' Standardized Emergency Management System ("SEMS") Regulations,2 adopted in
accordance with Government Code section 8607. The SEMS Regulations specify roles,
responsibilities, and structures of communications at five different levels: field response, local
government, operational area, regional, and state.3 Pursuant to this structure, the City of
Rancho Cucamonga annually coordinates and communicates with the relevant safety
agencies as well as other relevant local and state agencies, to ensure that during emergencies
that RCMU.
' As defined in Cal. Gov. Code § 8680.2.
2 19 CCR § 2407.
3 Cal. Gov. Code § 2403(b):
(1) "Field response level" commands emergency response personnel and resources to carry out
tactical decisions and activities in direct response to an incident or threat.
(2) "Local government level" manages and coordinates the overall emergency response and
recovery activities within their jurisdiction.
(3) "Operational area level" manages and/or coordinates information, resources, and priorities
among local governments within the operational area and serves as the coordination and
communication link between the local government level and the regional level.
(4) "Regional level" manages and coordinates information and resources among operational
areas within the mutual aid region designated pursuant to Government Code §8600 and between
the operational areas and the state level. This level along with the state level coordinates overall
state agency support for emergency response activities.
(5) "State level" manages state resources in response to the emergency needs of the other levels,
manages and coordinates mutual aid among the mutual aid regions and between the regional
level and state level, and serves as the coordination and communication link with the federal
disaster response system.
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Under the SEMS structure, a significant amount of preparation is done through advanced
planning at the local level, including the coordination of effort of public, private, and nonprofit
organizations. San Bernardino serves as the Operational Area and is guided by the San
Bernardino County Operational Area Coordinating Council that is made up of representatives of
all 24 Cities and Town's. The Operational Area includes local and regional organizations that
bring relevant expertise to the wildfire prevention and recovery planning process. These
participants include local school districts, utilities, first responder agencies, non -profits (such as
the United Way and/or the American Red Cross), all regional Hospitals, special districts,
communications providers, and other similar organizations.
Pursuant to the SEMS structure, the City of Rancho Cucamonga also participates in annual
emergency training exercises. In September of 2019, the Fire District hosted a table top exercise
with all City Department Directors including RCMU on a wildfire in our front country area. At a
minimum, exercises will be provided on an annual basis by either the Rancho Cucamonga Fire
Protection District or by invitation from another supporting agency such as the County
Operational Area.
RCMU is a member of the California Utility Emergency Association, which is a State agency that
plays a key role in ensuring communication and mutual aid between utilities during
emergencies.
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A. PARTICULAR RISKS AND RISK DRIVERS ASSOCIATED WITH
TOPOGRAPHIC AND CLIMATOLOGICAL RISK FACTORS
Within RCMU's service territory and the surrounding areas, the primary risk drivers for wildfire are
the following:
• High Temperature;
• Low Humidity;
• Hillside Terrain;
• Fire Weather Conditions;
• Prolonged Drought;
• Climate Change;
• Fire History
B. ENTERPRISEWIDE SAFETY RISKS
Fire risks due to topographical and climatological factors are determined to be "Low" (Tier 1 (i.e.
low risk)) within RCMU's service area. The description of tiered fire threat zones is shown in Table 1
below.
Table 1
Description of tiered
fire threat zones
Zone
Category
Description
Wildland areas where exposure to overhead power lines, the availability
Tier 3
Extreme
of water resources, and emergency responder circulation routes affect
response times to combat wildland fires.
Elevated risk due to vegetation, high voltage regional transmission lines
Tier 2
Elevated
crossing the area, and adjacency to Tier 3 fire threat zones.
Tier 1
Low
Well developed areas, typically with underground high voltage circuitry.
On September 19, 2018, the Rancho Cucamonga City Council adopted Resolution No. 18-103
which made a determination that RCMU's current service area is not located in an area that is
considered an elevated or extreme risk of electric line wildfires; has 0 percent overhead electric
lines and equipment and does not pose a significant risk of causing wildfires.
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1
A. HIGH FIRE THREAT DISTRICT
RCMU, as a member of the California Municipal Utilities Association participated in the
development of the CPUC's Fire -Threat Map,4 which designates a High -Fire Threat District. In the
CPUC Fire -Threat map development process, RCMU coordinated with Southern California Edison
Company (SCE) and determined that because RCMU's system is entirely undergrounded, that
SCE would serve as territory lead for the region served by RCMU. RCMU has incorporated the
High Fire Threat District into its construction, inspection, maintenance, repair, and clearance
practices, where applicable.
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Additionally, the Rancho Cucamonga City Council, acting as the Board of Directors of the Fire
District also adopted a Wildland Urban Interface Fire Area Map for the City (see the map
below), referring to the zone where undeveloped, wildland vegetation transitions to developed
land such as residential neighborhoods which are at risk of wildfires.
4 Adopted by CPUC Decision 17-12-024.
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Rancho Cucamonga Fire District's Wildland Urban Interface
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The Fire District's fire area map matches closely to the CPUC's Fire -Threat Map and the existing
RCMU underground electrical circuits (shown in purple) are all located in the low-risk category.
B. DESIGN AND CONSTRUCTION STANDARDS
RCMU's electric facilities are designed and constructed to meet or exceed the relevant federal,
state, or industry standard. RCMU treats CPUC General Orders (GO) 128 as a key industry
standard for design and construction standards for underground electrical facilities. RCMU
meets or exceeds all standards in GO 128. Additionally, RCMU monitors and follows, as
appropriate, the National Electric Safety Code.
C. VEGETATION MANAGEMENT
RCMU has a 100% underground electric system, so the standard vegetation management
practices do not apply to RCMU
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The Fire District's fire area map matches closely to the CPUC's Fire -Threat Map and the existing
RCMU underground electrical circuits (shown in purple) are all located in the low-risk category.
B. DESIGN AND CONSTRUCTION STANDARDS
RCMU's electric facilities are designed and constructed to meet or exceed the relevant federal,
state, or industry standard. RCMU treats CPUC General Orders (GO) 128 as a key industry
standard for design and construction standards for underground electrical facilities. RCMU
meets or exceeds all standards in GO 128. Additionally, RCMU monitors and follows, as
appropriate, the National Electric Safety Code.
C. VEGETATION MANAGEMENT
RCMU has a 100% underground electric system, so the standard vegetation management
practices do not apply to RCMU
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D. INSPECTIONS
RCMU meets or exceeds the minimum inspection requirements provided in the CPUC's GO 165
(Inspection Requirements for Electric Distribution Facilities) by annually patrolling all pad
mounted Transformers, Switches and Capacitors, with a detailed inspection every 5 years.
Pursuant to these rules, utilities inspect electric facilities in the High Fire Threat District more
frequently than the other areas of its service territory. As described above, RCMU currently does
not have any overhead powerlines located within or near the High -Fire Threat District within the
CPUC's Fire Threat Map. However, RCMU staff uses their knowledge of the specific
environmental and geographical conditions of RCMU's service territory to determine if any
particular areas require more frequent inspections if necessary.
If RCMU staff discovers a facility in need of repair that is owned by an entity other than RCMU,
RCMU will issue a notice to repair to the facility owner and work to ensure that necessary repairs
are completed promptly.
E. RECLOSING POLICY
RCMU does not have any automatic reclosers deployed downstream of RCMU's Arbors
substation. All of RCMU's circuit breakers have reclosing functionality which is conducted
manually by a lineman in the field. RCMU's system currently does not have this capability to be
controlled by SCADA or other remote controls. RCMU has the capability, should it be deemed
necessary, to change the relay or reclosing settings during adverse conditions.
F. DEENERGIZATION
RCMU has the authority to preemptively shut off power due to fire -threat conditions, however,
this option will only be used in extraordinary emergency circumstances. Due to the minimal risk
of RCMU's electrical supply facilities causing a power -line ignited wildfire, RCMU is not adopting
specific protocols for de -energizing any portions of its electric distribution system. RCMU will re-
evaluate this determination in future updates to this Wildfire Mitigation Plan.
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In the unlikely event of a wildfire or other emergency event caused by or affecting RCMU's
electric system, that would require a public safety power shutoff, the City of Rancho
Cucamonga will maintain a proactive plan to communicate with the community during high fire
threat periods and disasters.
• Coordinate with the Fire District and the Rancho Cucamonga Police through the City's EOC
during emergencies or large-scale outages;
• Expand social media for the public to see current outages and estimated restoration times in
coordination with the City's Communications Team.
Communication plans through the City's EOC will allow RCMU to coordinate with applicable
emergency service personnel along with maintaining open lines of communication with
customers, media and internal City staff.
RCMU will work as quickly as possible to restore power safely, following an event, in cooperation
with the City's Fire District, Police, and Public Works Departments. RCMU will also engage its on-
call high voltage contractors as -needed.
RCMU staff and its contractors will ensure which circuits are to be brought up safely and that any
vital loads are restored first followed by non -vital loads. In most cases, the following restoration
priorities will be followed depending on the specific incident and available resources:
• Public safety in the affected areas;
• Worker safety in performing the restoration work;
• Life-support or critical customers;
• Critical infrastructure (Key City facilities, City Police and Fire Departments, other key utility
facilities (e.g., fiber communications);
• Major commercial activities/accounts critical to continuity of community services (e.g., gas
stations, food stores, home supply stores, repair shops, eateries and lodging facilities, financial
institutions, etc.);
• To reduce the total number of customers affected;
• To reduce the length of time customers have been without power.
In directing restoration efforts to best achieve the above priorities, RCMU Staff will generally find
it most efficient to dedicate restoration resources to the following types of facilities in the
following order of priority to optimally restore electric services:
• Arbors Substation located on Rochester Ave and Stadium Way;
• Distribution circuits (12 kV);
• Distribution feeders;
• Distribution transformers;
• Service lines.
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VII. EVALUATING OF THE PLANA
A. METRICS AND ASSUMPTIONS FOR MEASURING PLAN PERFORMANCE
RCMU will track two metrics to measure the performance of this Wildfire Mitigation Plan: (1)
number of fire ignitions; and (2) wires down causing fires within the service territory.
METRIC 1: FIRE IGNITIONS
For purposes of this metric, a fire ignition is defined as follows:
• RCMU facility was associated with the fire;
• The fire was self -propagating and of a material other than electrical and/or
communication facilities;
• The resulting fire traveled greater than one linear meter from the ignition point; and
• RCMU has knowledge that the fire occurred.
In future Wildfire Mitigation Plans, RCMU will provide the number of fires that occurred that were
less than 10 acres in size. Any fires greater than 10 acres will be individually described.
F ETRIC 2: WIRES DOWN
The second metric is the number of distribution and transmission wires downed within RCMU's
service territory. For purposes of this metric, a wires down event includes any instance where an
electric transmission or primary distribution conductor falls to the ground or on to a foreign
object. RCMU will divide the wires down metric between wires down inside and outside of the
High Fire Threat District.
RCMU will not normalize this metric by excluding unusual events, such as severe storms. Instead,
RCMU will supplement this metric with a qualitative description of any such unusual events.
B. IMPACT OF METRICS ON PLAN
In the initial years, RCMU anticipates that there will be relatively limited data gathered through
these metrics. However, as the data collection history becomes more robust, RCMU will be able
to identify areas of its operations and service territory that are disproportionately impacted.
RCMU will then evaluate potential improvements to the plan.
C. MONITORING AND AUDITING THE PLAN
This Wildfire Mitigation Plan will be presented to the Rancho Cucamonga City Council and
RCMU staff will present updates to this plan on an annual basis. Additionally, a qualified
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independent evaluator will review this plan and determine its compliance to the Rancho
Cucamonga City Council.
D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN
Based on the recommendations of the Rancho Cucamonga City Council, RCMU will correct any
identified deficiencies.
E. MONITORING THE EFFECTIVENESS OF INSPECTIONS
A key mitigation measure against wildfires is vegetation management. Since RCMU has a 100%
underground electric system, the standard vegetation management inspections do not apply to
RCMU.
VIII. INDEPENDENT AUDITOR
Public Utilities Code section 8387(c) requires RCMU to contract with a qualified independent
evaluator with experience in assessing the safe operation of electrical infrastructure to review
and assess the comprehensiveness of this Wildfire Mitigation Plan. The independent evaluator
must issue a report that is posted to the City's website. This report must also be presented to the
Rancho Cucamonga City Council at a public meeting.
In evaluating and selecting an independent evaluator as required in PUC Section 8387(c), the
City determined that the Fire District is the most qualified independent evaluator who
understand the local conditions and fire risks for the City of Rancho Cucamonga and is aware
that RCMU's service area is located in a low-risk fire threat zone with 100% underground electric
wire equipment.
The City believes that the Fire District is qualified to review the comprehensiveness of the RCMU
Wildfire Mitigation Plan.
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DATE: December 18, 2019
TO: President and Members of the Board of Directors
FROM: John R. Gillison, City Manager
INITIATED BY: Ivan Rojer, Fire Chief
Eric Noreen, Deputy Chief
Rob Ball, Fire Marshal
Joseph Ramos, Emergency Management Coordinator
Fred Lyn, Deputy Director of Engineering Services/Utilities & Environmental
SUBJECT: RANCHO CUCAMONGA FIRE PROTECTION DISTRICT'S INDEPENDENT
EVALUATION OF RANCHO CUCAMONGA MUNICIPAL UTILITY'S WILDFIRE
MITIGATION PLAN.
RECOMMENDATION:
Staff recommends the City Council receive and file the Rancho Cucamonga Fire Protection District's
(District) Independent Evaluation of Rancho Cucamonga's
Municipal Utility's (RCMU's) Wildfire Mitigation Plan (WMP).
On September 21, 2018, Governor Jerry Brown signed Senate Bill (SB) 901 which states a Publicly
Owned Utility (POU) must prepare and present a WMP to its Governing Board before January 1, 2020.
SB 901 also requires each POU to, "contract with a qualified independent evaluator with experience in
assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness
of its wildfire mitigation plan." SB 901 requires that the independent evaluator present the report at a
public meeting to the POU's governing body.
Lastly, on December 18, 2019, RCMU presented their WMP to the City Council for their approval. Upon
approval of the WMP and acceptance of the District's independent evaluation, RCMU will also post the
independent evaluation on the City's website for resident's knowledge and to fulfill SB 901
requirements.
ANALYSIS:
The primary goal of the independent evaluation is to determine if RCMU has limited wildfire risk and if
they are fulfilling the state requirements which will mitigate the opportunity of a wildfire occurring within
RCMU's service area due to their own electrical infrastructure.
The District, through several engagements with RCMU staff, has determined that RCMU is of low risk
for wildfire within their service area. This is due to RCMU being outside of Cal Fire's High Fire Severity
Zones by more than 2 miles. RCMU's electrical lines are 100% underground in which the design,
maintenance and inspection meets all utility regulatory standards. In addition, on September 19, 2018,
the Rancho Cucamonga City Council approved Resolution 18 103, in compliance to SB 1028 (2016),
Page 337
which determined that RCMU's service area was not located in an area that is considered an elevated
or extreme risk of wildfires and that RCMU has no electric lines that are located overhead.
Despite the low risk, RCMU will track two metrics to measure the performance of this WMP: 1) number
of fire ignitions and 2) wires causing fires within the service area. The District concludes that RCMU's
WMP comprehensively addresses all of the applicable statutorily required elements for a Publicly
Owned Utilities' WMP as specified in California Public Utilities Code section 8387.
The District further finds that RCMU has taken reasonable actions to minimize the risk that their lines or
equipment will cause a wildfire.
FISCAL IMPACT:
There is no fiscal impact to the District for creating the independent evaluation.
COUNCIL GOAL(S) ADDRESSED:
This item supports the City Council's General Plan Public Safety goal which strives to maintain the
appropriate level of preparedness for natural and human caused disasters and threats by supporting
and developing an independent evaluation of RCMU's Wildfire Mitigation Plan.
ATTACHMENTS:
Description
Attachment 1 - RCFD Independent Eval of RCMU WMP
Page 338
ATTACHMENT 1
RANCHO CUCAMONGA
FIRE PROTECTION DISTRICT
INDEPENDENT EVALUATION OF
THE RANCHO CUCAMONGA
MUNICIPAL UTILITY'S WILDFIRE
MITIGATION PLAN
December 18, 2019
Page 339
TABLE OF CONTENTS
I. Wildfire Mitigation Plan Requirements...................................................................................................1
A. Senate Bill 901.......................................................................................................................................1
B. AB 1054 & AB 1 1 1.................................................................................................................................1
C. RCMU's WMP Requirements..............................................................................................................1
II. Description of Rancho Cucamonga Municipal Utility........................................................................4
III. Independent Evaluation....................................................................................................................4
A. Independent Evaluator Requirement.............................................................................................4
B. Rancho Cucamonga Fire Protection District Qualifications.......................................................4
C. Evaluation Methodology...................................................................................................................4
D. Metrics....................................................................................................................................................5
IV. Evaluation of RCMU's Wildfire Mitigation Plan...............................................................................6
A. Minimizing Wildfire Risks......................................................................................................................6
B. Evaluation of WMP Elements.............................................................................................................6
V. Results and Conclusion.....................................................................................................................10
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A. SENATE BILL 901
Senate Bill (SB) 901 (2018) requires all publicly owned electric utilities (POUs), including the
City's Rancho Cucamonga Municipal Utility (RCMU) to prepare and present a wildfire mitigation
plan (WMP) to its governing board prior to January 1, 2020, and annually thereafter. SB 901
identifies specific topics that must be addressed in each POU's WMP, including describing the
POU's wildfire mitigation preventative strategies and programs. POUs must also have their
plan reviewed by a qualified independent evaluator to assess the comprehensiveness of the
plan.
This report serves as the independent evaluation of RCMU's WMP in compliance with SB 901.
1. .
Assembly Bill (AB) 1054 (2019) and AB 111 (2019) created a new state agency called the
California Wildfire Safety Advisory Board ("Board"), which will be made up of seven members,
five appointed by the Governor, one appointed by the Speaker of the Assembly, and one
appointed by the Senate Rules Committee. SB 1054 requires that every POU must submit its
WMP to the Board by July 1 of each year, starting in 2020. The Board will then review the POU
WMP and provide comments and advisory opinions on the content and sufficiency of the WMP.
C. RCMU'S WMP REQUIREMENTS
California Public Utilities Code (PUC) § 8387(b)(2) lists the statutory requirements for RCMU's
WMP. These are the specific elements that the Rancho Cucamonga Fire Protection District
must review in order to make its determination for this report. The following list provides the
specific elements that must be addressed in RCMU's WMP:
• Responsibilities: An accounting of the responsibilities of persons responsible for
executing the plan. (PUC § 8387(b)(2)(A))
• Objectives: The objectives of the wildfire mitigation plan. (PUC § 8387(b)(2)(B))
• Preventive Strategies: A description of the preventive strategies and programs to be
adopted by the local publicly owned electric utility or electrical cooperative to minimize
the risk of its electrical lines and equipment causing catastrophic wildfires, including
consideration of dynamic climate change risks. (PUC § 8387(b)(2)(C))
Independent Evaluation of RCMU's Wildfire Mitigation Plan
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Evaluation Metrics: A description of the metrics the local publicly owned electric utility
or electrical cooperative plans to use to evaluate the wildfire mitigation plan's
performance and the assumptions that underlie the use of those metrics. (PUC §
8387(b)(2)(D))
• Impact of Metrics: A discussion of how the application of previously identified metrics
to previous wildfire mitigation plan performances has informed the wildfire mitigation
plan. (PUC § 8387(b)(2)(E))
Recloser and/or De-energization Protocols: Protocols for disabling reclosers and
deenergizing portions of the electrical distribution system that consider the associated
impacts on public safety, as well as protocols related to mitigating the public safety
impacts of those protocols, including impacts on critical first responders and on health
and communication infrastructure. (PUC § 8387(b)(2)(F))
• Customer Notification Procedures: Appropriate and feasible procedures for notifying a
customer who may be impacted by the deenergizing of electrical lines. The procedures
shall consider the need to notify, as a priority, critical first responders, health care
facilities, and operators of telecommunications infrastructure.' (PUC § 8387(b)(2)(G))
• Vegetation Management: Plans for vegetation management. (PUC § 8387(b)(2)(H))
• Inspections: Plans for inspections of the local publicly owned electric utility's or
electrical cooperative's electrical infrastructure. (PUC § 8387(b)(2)(1))
• Prioritization of Wildfire Risks: A list that identifies, describes, and prioritizes all wildfire
risks, and drivers for those risks, throughout the local publicly owned electric utility's or
electrical cooperative's service territory. The list shall include, but not be limited to,
both of the following:
' On October 2, 2019, the Governor signed into law SB 560 (stats. 2019, ch. 410), which amends the language of
this provision. As amended, this language states:
Appropriate and feasible procedures for notifying a customer who may be impacted by the
deenergizing of electrical lines. The procedures shall direct notification to all public safety offices,
critical first responders, health care facilities, and operators of telecommunications infrastructure
with premises within the footprint of potential deenergization for a given event.
Because the statute was amended after RCMU prepared its WMP and because this new language is not yet
effective, RCMU's WMP reflects the prior statutory language. The Rancho Cucamonga Fire Protection District (Fire
District) has determined that because RCMU is not adopting deenergization protocols, this statutory change does
not impact the Fire District's review.
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o Risks and risk drivers associated with design, construction, operation, and
maintenance of the local publicly owned electric utility's or electrical
cooperative's equipment and facilities. (PUC § 8387(b)(2)(J)(i))
o Particular risks and risk drivers associated with topographic and climatological
risk factors throughout the different parts of the local publicly owned electric
utility's or electrical cooperative's service territory. (PUC § 8387(b)(2)(J(ii))
CPUC Fire Threat Map Adjustments: Identification of any geographic area in the local
publicly owned electric utility's or electrical cooperative's service territory that is a
higher wildfire threat than is identified in a commission fire threat map, and
identification of where the commission should expand a high fire -threat district based
on new information or changes to the environment. (PUC § 8387(b)(2)(K))
• Enterprisewide Risks: A methodology for identifying and presenting enterprisewide
safety risk and wildfire -related risk. (PUC § 8387(b)(2)(L))
• Restoration of Service: A statement of how the local publicly owned electric utility or
electrical cooperative will restore service after a wildfire. (PUC § 8387(b)(2)(M))
Monitor and Audit: A description of the processes and procedures the local publicly
owned electric utility or electrical cooperative shall use to do all of the following:
o Monitor and audit the implementation of the wildfire mitigation plan. (PUC §
8387(b)(2)(N)(i))
o Identify any deficiencies in the wildfire mitigation plan or its implementation,
and correct those deficiencies. (PUC § 8387(b)(2)(N)(ii))
o Monitor and audit the effectiveness of electrical line and equipment inspections,
including inspections performed by contractors, that are carried out under the
plan, other applicable statutes, or commission rules. (PUC § 8387(b)(2)(N)(iii))
Independent Evaluation of RCMU's Wildfire Mitigation Plan
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3 Page 343
The Rancho Cucamonga Municipal Utility (RCMU) provides economic and reliable electricity to
over 1,200 metered businesses and residents in a selected area within the Southeastern portion
of the City of Rancho Cucamonga. RCMU's service area is located in an urban area that is
categorized in the "Low" — Tier 1 (Low Risk) fire threat category. Additionally, RCMU's electric
system is 100% undergrounded, which serves as an effective mitigation measure to reduce the
potential of any power -line ignited wildfires.
Despite its low risk, RCMU has taken appropriate actions to help its region prevent and respond
to the increasing risk of devastating wildfires by following all applicable design, construction,
operation, and maintenance requirements that reduce safety risks associated with its electric
system. This Wildfire Mitigation Plan (WMP) describes the safety-related measures that RCMU
follows to reduce its risk of causing wildfires.
A. INDEPENDENT EVALUATOR REQUIREMENT
SB 901 requires each POU to "contract with a qualified independent evaluator with experience
in assessing the safe operation of electrical infrastructure to review and assess the
comprehensiveness of its wildfire mitigation plan."z Additionally, the independent evaluator's
assessment of the comprehensiveness of the POU WMP must be issued in a report that is both
posted to the POU's website and presented at a public meeting of the POU's governing board.
B. RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
QUALIFICATIONS
SB 901 requires that the qualified independent evaluator that performs the assessment of
RCMU's WMP must have experience in assessing the safe operation of electrical infrastructure.
RCMU has determined that the Rancho Cucamonga Fire Protection District (Fire District) is the
most qualified independent evaluator who understands the local conditions and fire risks for
the City of Rancho Cucamonga and is aware of the RCMU service area. The Fire District has
served the City of Rancho Cucamonga area since 1975.
C. EVALUATION METHODOLOGY
z Cal. Pub. Util.Code § 8387(c).
Independent Evaluation of RCMU's Wildfire Mitigation Plan
December 18, 2019
4 Page 344
The Fire District will evaluate the comprehensiveness the RCMU's WMP on the following
measures:
• Statutory Compliance: The Fire District will ensure that each required element specified
in SB 901 (as listed in Section II.C. above) is either addressed in RCMU's WMP or RCMU
has sufficiently described why that element is not applicable due to RCMU's size,
geography, system, or other relevant factor.
• Industry Comparison: The Fire District is familiar with existing industry practices and has
reviewed the Investor Owned Utility (IOU) WMPs previously filed with the California
Public Utilities Commission (CPUC).' The Fire District has compared RCMU's WMP
against existing practices and any comparable actions planned by the IOUs.
• Physical Inspections: Because of the Fire District's role in Rancho Cucamonga, the Fire
District has access to and regularly inspects City facilities as needed, including electrical
infrastructure. Therefore, the Fire District has access to all data on the fire mitigation
decisions and performance of RCMU. The Fire District's evaluation of the RCMU WMP
draws upon this historical data and expertise in fire prevention and safety.
D. METRICS
The RCMU WMP proposes the following metrics to measure performance of its wildfire
mitigation measures: (1) number of fire ignitions,' and (2) wires down events.' The Fire District
has determined that these are appropriate metrics for this initial WMP. The Fire District will
evaluate the metrics selected in Phase 2 of the CPUC's current Wildfire Mitigation Plan
rulemaking for the IOUs (R.18-10-007) and determine if any additional metrics should be
incorporated into future RCMU WMPs.
3 IOU WMPs are available at: https://www.cpuc.ca.gov/SB901/.
' For purposes of this metric, a fire ignition is defined as follows: (i) RCMU facility was associated with the fire; (ii)
the fire was self -propagating and of a material other than electrical and/or communication facilities; (iii) the
resulting fire traveled greater than one linear meter from the ignition point; and (iv) RCMU has knowledge that the
fire occurred.
' For purposes of this metric, a wires down event includes any instance where an electric transmission or primary
distribution conductor falls to the ground or on to a foreign object.
Independent Evaluation of RCMU's Wildfire Mitigation Plan
December 18, 2019
5 Page 345
A. MINIMIZING WILDFIRE RISKS
California Public Utilities Code section 8387(a) requires the following:
Each local publicly owned electric utility and electrical cooperative shall
construct, maintain, and operate its electrical lines and equipment in a manner
that will minimize the risk of wildfire posed by those electrical lines and
equipment.
The Fire District has determined that RCMU complies with this standard due to the construction
of RCMU's equipment and resources not being located in an area that is considered an elevated
or extreme risk of electric line wildfire. Also, with RCMU's electrical lines being entirely
underground, this significantly decreases the opportunity for wildfires to occur above ground
during high fire danger conditions. This was also addressed and discussed by the Rancho
Cucamonga City Council via resolution No. 18-103 on September 19, 2018.
B. EVALUATION OF WMP ELEMENTS
The following table lists each required element for RCMU's WMPs and provides the Fire
District's assessment of the comprehensiveness of that element within RCMU's WMP.
Required Element of WMP
Location
in WMP
Summary of
RCMU's WMP
Independent
Evaluator's
Assessment
PUC § 8387(b)(2)(A): An
The Rancho
RCMU's WMP meets this
accounting of the responsibilities
Cucamonga City
requirement.
of persons responsible for
Section III
Council is responsible
executing the plan.
for executing RCMU's
WMP.
PUC § 8387(b)(2)(B): The
RCMU's WMP provides
RCMU's WMP meets this
objectives of the wildfire
measures that
requirement.
mitigation plan.
effectively reduce the
probability that
Section II
RCMU's electric system
could be the origin or
contributing source for
the ignition of a
wildfire.
Independent Evaluation of RCMU's Wildfire Mitigation Plan
December 18, 2019
6 Page 346
Independent Evaluation of RCMU's Wildfire Mitigation Plan
December 18, 2019
% Page 347
Location
Summary of
Independent
Required Element of WMP
Evaluator's
in WMP
RCMU's WMP
Assessment
PUC § 8387(b)(2)(C): A description
Even though RCMU's
RCMU's WMP meets this
of the preventive strategies and
Service Area is not in
requirement.
programs to be adopted by the
the High Fire Threat
local publicly owned electric utility
Area, RCMU will
or electrical cooperative to
ensure that its design
minimize the risk of its electrical
Section V
and construction
lines and equipment causing
standards and
catastrophic wildfires, including
inspections meets all
consideration of dynamic climate
requirements.
change risks.
PUC § 8387(b)(2)(D): A
Metric 1: Fire Ignitions
RCMU's WMP meets this
description of the metrics the
requirement.
local publicly owned electric utility
Metric 2: Wires Down
or electrical cooperative plans to
Section
use to evaluate the wildfire
VILA
mitigation plan's performance and
the assumptions that underlie the
use of those metrics.
PUC § 8387(b)(2)(E): A discussion
Metric data will be
RCMU's WMP meets this
of how the application of
collected as necessary.
requirement.
previously identified metrics to
Section
previous wildfire mitigation plan
VILB
performances has informed the
wildfire mitigation plan.
PUC § 8387(b)(2)(F): Protocols for
Protocols have been
RCMU's WMP meets this
disabling reclosers and
placed in the WMP.
requirement.
deenergizing portions of the
electrical distribution system that
consider the associated impacts
on public safety, as well as
Section V.
protocols related to mitigating the
E and F
public safety impacts of those
protocols, including impacts on
critical first responders and on
health and communication
infrastructure.
PUC § 8387(b)(2)(G): Appropriate
Protocols and
RCMU's WMP meets this
and feasible procedures for
procedures have been
requirement.
notifying a customer who may be
placed in the WMP.
impacted by the deenergizing of
Section VI
electrical lines. The procedures
shall consider the need to notify,
as a priority, critical first
Independent Evaluation of RCMU's Wildfire Mitigation Plan
December 18, 2019
% Page 347
Independent Evaluation of RCMU's Wildfire Mitigation Plan
December 18, 2019
8 Page 348
Location
Summary of
Independent
Required Element of WMP
Evaluator's
in WMP
RCMU's WMP
Assessment
responders, health care facilities,
and operators of
telecommunications
infrastructure.
PUC § 8387(b)(2)(H): Plans for
N/A: This section is not
This element is Not
vegetation management.
Section V.0
applicable to RCMU.
Applicable to RCMU;
therefore, it was not
included in RCMU's WMP.
PUC § 8387(b)(2)(1): Plans for
RCMU meets or
RCMU's WMP meets this
inspections of the local publicly
exceeds the minimum
requirement.
owned electric utility's or
Section V.D
inspection
electrical cooperative's electrical
requirements provided
infrastructure.
in the CPUC's GO 165
PUC § 8387(b)(2)(J): A list that
The primary risk drivers
RCMU's WMP meets this
identifies, describes, and
for wildfire in RCMU's
requirement.
prioritizes all wildfire risks, and
Service Area are the
drivers for those risks, throughout
following:
the local publicly owned electric
• High
utility's or electrical cooperative's
Temperature;
service territory. The list shall
• Low Humidity;
include, but not be limited to,
. Hillside
both of the following:
Terrain;
(i) Risks and risk drivers associated
. Fire Weather
with design, construction,
Section
Conditions;
operation, and maintenance of
IV.A
. Prolonged
the local publicly owned electric
Drought;
utility's or electrical cooperative's
. Climate
equipment and facilities.
Change;
(ii) Particular risks and risk drivers
. Fire History
associated with topographic and
climatological risk factors
throughout the different parts of
the local publicly owned electric
utility's or electrical cooperative's
service territory.
PUC § 8387(b)(2)(K): Identification
RCMU's service area is
RCMU's WMP meets this
of any geographic area in the local
not located in a high
requirement.
publicly owned electric utility's or
fire threat district.
electrical cooperative's service
Section V.A
However, the City's
territory that is a higher wildfire
Wildland Urban
threat than is identified in a
Interface Fire Area
commission fire threat map, and
Map and the CPUC's
Independent Evaluation of RCMU's Wildfire Mitigation Plan
December 18, 2019
8 Page 348
Independent Evaluation of RCMU's Wildfire Mitigation Plan
December 18, 2019
9 Page 349
Independent
Location
Summary of
Required Element of WMP
Evaluator's
in WMP
RCMU's WMP
Assessment
identification of where the
Fire-Threat Map is
commission should expand a high
included as reference.
fire threat district based on new
information or changes to the
environment.
PUC § 8387(b)(2)(L): A
This is identified in the
RCMU's WMP meets this
methodology for identifying and
Section
WMP.
requirement.
presenting enterprisewide safety
IV.B
risk and wildfire-related risk.
PUC § 8387(b)(2)(M): A statement
This is identified in the
RCMU's WMP meets this
of how the local publicly owned
WMP.
requirement.
electric utility or electrical
Section VI
cooperative will restore service
after a wildfire.
PUC § 8387(b)(2)(N): A
This is identified in the
RCMU's WMP meets this
description of the processes and
WMP.
requirement.
procedures the local publicly
owned electric utility or electrical
cooperative shall use to do all of
the following:
(i) Monitor and audit the
implementation of the wildfire
mitigation plan.
(ii) Identify any deficiencies in the
Section
wildfire mitigation plan or its
VII.0-E
implementation, and correct
those deficiencies.
(iii) Monitor and audit the
effectiveness of electrical line and
equipment inspections, including
inspections performed by
contractors, that are carried out
under the plan, other applicable
statutes, or commission rules.
Independent Evaluation of RCMU's Wildfire Mitigation Plan
December 18, 2019
9 Page 349
The Fire District concludes that RCMU's WMP comprehensively addresses all of the applicable
statutorily required elements for the Publicly Owned Utilities' WMP as specified in California
Public Utilities Code section 8387. The Fire District further finds that RCMU has taken
reasonable actions to minimize the risk that its lines or equipment will cause a wildfire.
Independent Evaluation of RCMU's Wildfire Mitigation Plan
December 18, 2019
10 Page 350
Consideration to Approve RCMU's
Wildfire Mitigation Plan
RCMU
Rancho Cucamonga
Municipal Utility
City Council
December 18, 2019
Background: Wildfire Legislation for POUs
• Senate Bill 1028 L2016): POU's must determine
whether any portion of their service area poses a
significant risk to catastrophic wildfires.
• Senate Bill 901 (2018: POU's must prepare and
present a WMP to its Governing Board before
January 1, 2020.
• Assembly Bill 111 L2019): Created a California
Wildfire Safety Advisory Board.
•
Assembly Bill 1054 (2019): POU's must submit
their WMPs annually to the California Wildfire
Safety Advisory Board before July 1, 2020.
Background: Wildfire Legislation for POUs
City Council Resolution 18-103 (Sept. 19, 2018):
Pursuant to SIB 1028, the City Council determined
that RCMU's service area has 0% overhead electric
lines and does not a pose a significant risk to causing
wildfires.
Purpose and Objective of the WMP
• To describe RCMU's existing programs, practices,
and measures that effectively reduce the probability
that RCMU's electric supply system could be the
origin or contributing source for the ignition of a
wildfire.
• Wildland Urban Interface: "zone where
undeveloped, wildland vegetation transitions to
developed land such as residential neighborhoods."
• Forest, Timber, Vegetation
RCM U's WM P Analysis
Fire Risk threat due to topographical and climatological factors
in RCMU's Service Area.
am
CPUC's Fire Threat Map
Celkge
School
ier 3 Extreme Red
Tier 2 Elevated Orange
RCM U's WM P Analysis
Fire Risk threat due to topographical and climatological factors
in RCMU's Service Area.
Fire District's Wildland Urban Fire Area Map
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underground
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RCM U's WIVI P Analysis
Preventative Strategies
• 100% underground electric lines
• effective mitigation measure to reduce
the potential of power -line ignited
wildfires.
• RCMU equipment inspections and
operations
• Meet or exceeds the CPUC's GO 165
standards
WMP Performance Metrics
# of fire ignitions
Wires causing fires
RCMU's WMP Conclusion
• A "very low risk" of being the contributing source of
wildfires due to its 100% underground system and
long distance to the "high risk" threat areas;
• Its electrical system continues to be inspected and
maintained at or above CPUC standards;
• RCMU will annually submit its WMP to the State
Wildfire Board;
• Review and revise its WMP every 3 years and;
• Collect data on the two (2) performance metrics.
RCMU's WMP Independent Review
• Must be reviewed by a qualified
independent evaluator.
• RCMU selected the Rancho
Cucamonga Fire Protection
District to be the evaluator of the
WMP.
• Their evaluation
be presented to
tonight.
of the WMP will
the City Council
Staff Recommendation
City Council approve RCMU's Wildfire
Plan
Mitigation
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Elisa C. Cox, Deputy City Manager
SUBJECT: UPDATE ON THE 2019 CITY WORK PLAN.
RECOMMENDATION:
Staff recommends the City Council receive and file the update on the 2019 City Work Plan.
BACKGROUND:
In January 2019 at the City Council Team Building and Goals Meeting staff presented a recommended work
plan for 2019, which the City Council subsequently adopted.
ANALYSIS:
Over the last year, of the 27 items in the work plan, staff have completed 11 tasks, 14 tasks are still in
process, one has been discontinued, and one is on hold.
FISCAL IMPACT:
Individual goals have varying financial impacts; funding sources for each goal are indicated on the
attached matrix.
COUNCIL GOAL(S) ADDRESSED:
This item addresses all the City Council goals.
ATTACHMENTS:
Description
2019 Work Plan
Page 351
ACTIVE GOALS - DECEMBER 2019
Revised 12/3/2019
ACTIVE GOALS page 1
Page 352
Original
Lead
Year
Estimated
Funding Source and
Active Goals
Dept./Div.
Established
Completion
Ongoing Costs
December 2019 Update
January 2019 Status
Date
PUBLIC SAFETY
Proactively develop public safety programs and facilities to meet community needs
Continue to build/expand the
Upgrades to Central Park completed. An
In July, the Epicenter added to the
Public Safety Video Network
RFP is in process for an additional 5
network; repairs and maintenance as
(PSVN) to include most
Police
2016
Q4 2017
Police budget; JAG grant;
cameras. Additional equipment
equipment approaches end of life. Now
major public facilities in town
Asset Seizure funds
expansion throughout city suspended
working on phase II Central Park (Kids
as well as the City
while issues are addressed regarding
Zone) and upgrading cameras City Hall
perimeter.
data retention.
and RCPD.
ALPR, continue to build
Foothill and Vineyard sent for
safety to encircle the city for
Foothill/Vineyard intersection project
presentation with expected completion
investigation purposes.
Police
2016
Q4 2021
Police budget; JAG / COPS
completed. Equipment for
date in 2019. Will look at intersections
Focus on westend of the city
grant; Asset Seizure funds
Baseline/Carnelian and Haven/19th
south of 210 freeway to determine
and intersections south of I-
purchased awaiting install.
additional needs.
210.
ACTIVE GOALS page 1
Page 352
ACTIVE GOALS - DECEMBER 2019
Revised 12/3/2019
Active Goals
Lead
Dept./Div.
Year
Established
Original
Estimated
Completion
Date
Funding Source and
Ongoing Costs
December 2019 Update
January 2019 Status
During the environmental process, it was
determined that according to California
Environmental Protection Agency Tribal
Award a contract for the
Consultation Policy the property to be
construction of the re -build
developed needed to maintain
of the San Bernardino Road
government -to -government relationships
Station (172), which will
Fire District Capital Building
and consultation with Californian Native
include a Police Department
Fire District
2017
Q1 2018
Reserves; City Capital
Completed.
American tribes. To ensure best
substation, at the new
Reserves
practices, the process extended beyond
location at the northwest
the time initially anticipated to award a
corner of Vineyard and San
construction contract. In addition the
Bernardino Road.
property required an earthquake fault
study to be completed, which took
several months. It is now anticipated a
construction contract will be approved by
the Fire Board in April 2019.
ACTIVE GOALS page 2
Page 353
ACTIVE GOALS - DECEMBER 2019
Revised 12/3/2019
Active Goals
Lead
Dept./Div.
Year
Established
Original
Estimated
Completion
Date
Funding Source and
Ongoing Costs
December 2019 Update
January 2019 Status
Working with the Taking
Back Our Community
Coalition and the League of
Still a member of the coalition, send
California Cities, raise public
information quarterly to the Coalition of
awareness of why crime is
impacts to the City of Rancho
increasing in our state;
City Manager's
2018
Q4 2020
General Fund
Completed.
Cucamonga. The Coalition reports that
provide facts and impacts of
Office
several significant measures from 2018
AB 109, Prop 47, and Prop
are slated to be
57; and advocate for State
reintroduced into CA next legislative
legislative changes to
session.
improve law enforcement's
ability to respond to crime.
Completed. New management directing
Increase Solution Oriented
the team. Meeting with Hotel Managers
Police functions with
completed with training and guidlelines to
enhanced staffing. Focus
assist in identifying and preventing fraud
efforts on addressing
and human trafficking on their properties.
potential ABC concerns,
Police
2019
Q2 2019
Police Budget
Additional training on the dangers of
New as of January 2019
reviewing massage
Fentanyl and the hazards to their staff.
establishments, meeting
Numerous ABC and massage parlour
regularly with all hotels and
inspections conducted with business
enhanced transient
identified as habitual offenders. Working
outreach.
on enforced compliance through
operations and follow up inspections.
ACTIVE GOALS page 3
Page 354
ACTIVE GOALS - DECEMBER 2019
Revised 12/3/2019
ACTIVE GOALS page 4
Page 355
Original
Active Goals
Lead
Year
Estimated
Funding Source and
December 2019 Update
January 2019 Status
Dept./Div.
Established
Completion
Ongoing Costs
Date
Focus efforts on reducing
illegal dumping specifically
multi- housing and
Police /
Burrtec was unable to get responses
commercial property through
enhanced patrols, elevating
Engineering /
2019
Q3 2020
General Fund
from affected property owners to sart a
New as of January 2019
public awareness; and
Community
pilot program; there this effort was
exploring options with
Improvement
discontinued.
Burrtec and property
management.
Develop and implement a
plan to allow for live viewing
DoIT completed a 60 day pilot program
of PSVN cameras outside of
for cloud hosting with real-time analytics
the PD monitoring room
Potential cost sharing
and alerting. Cost are based on size of
using mobile or desktop
DoIT
2019
Q4 2020
using Fire and Law
video, length of retention and number of
New as of January 2019
browsers. Evaluate the
Enforcement grants and
cameras on -system. We are now working
ability to allow crowd -source
general fund
with the City Attorney on compliance with
viewing of select cameras
California Government Codes regarding
covering neighborhood
video retention for public entities.
assets.
PARKS AND RECREATION DEVELOPMENT
Proceed with planning and development of major park and recreational projects
ACTIVE GOALS page 4
Page 355
ACTIVE GOALS - DECEMBER 2019
Revised 12/3/2019
ACTIVE GOALS page 5
Page 356
Original
Lead
Year
Estimated
Funding Source and
Active Goals
Dept./Div.
Established
Completion
Ongoing Costs
December 2019 Update
January 2019 Status
Date
Develop plan for
Completed. Conceptual design complete
The CEQA document, an addendum to
enhancements to the
Estimated funding requests
with minor revisions required. Reviewing
the adopted Victoria Gardens Master
Cultural Center Courtyard
Community
for 2014/15 of $50,000-
construction cost estimate provided by
Plan EIR, has been completed. Final
that include shade and
Services/
$60,000 to include site
the Design Consultant. Final design
design documents will be completed and
seating, directional signage
Library/City
2014
Q1 2015
furnishings, shade, signage
documents will be completed and the
the contract will be forwarded with the
from parking areas and
Managers
and design work for future
contract will be forwarded with the
addendum to the City Council for review
design work for future
Office/ Planning
improvements.
addendum to the City Council for review
and approval/adoption by 4th quarter
capital improvements.
and approval/adoption by 4th quarter
2019.
2020.
Complete the survey and
Biological studies were completed in Nov
environmental review,
Environmental review in Summer
2018 with Environmental review in
develop a site plan, and
Community
2017
Q1 2018
Developer Impact Fees &
2019/Winter 2020. Construction
Summer/Fall 2019. Construction
establish a rough cost of
Services
Fund Balance
drawings scheduled for first/second
drawings scheduled for first quarter
development for Etiwanda
quarter 2020.
2020.
Creek Park.
Complete the survey and
environmental review,
The Environmental Impact report for the
Scope of project is now inclusive of all 70
develop a site plan and
entire remaining 70 undeveloped acres
acres to include the trailhead for survey
establish a cost of
Community
2018
Q1 2019
Park Development Fund
including the Central Park Trailhead is
and environmental review. RFP for
development for the Central
Services
estimated to be completed in the first
environmental review is near completion.
Park Trailhead as
quarter of 2020.
Contract is expected to be awarded first
envisioned in the Central
quarter 2019.
Park Master Plan.
ACTIVE GOALS page 5
Page 356
ACTIVE GOALS - DECEMBER 2019
Revised 12/3/2019
Active Goals
Lead
Dept./Div.
Year
Established
Original
Estimated
Completion
Date
Funding Source and
Ongoing Costs
December 2019 Update
January 2019 Status
The Central Park Trailhead and two
adjoining passive segments of the Master
Plan have been combined for a total of
11.4 park acres, and submitted to the
California Natural Resource Agency for
grant funding. The 11 acre Amphitheater
segment was submitted to the State's
Position the City to be a
Parks and Recreation Department for
competitive applicant for the
Community
grant funding. Both grants fall under the
State of California Parks,
Services
2019
Q2 2020
Park Development Fund
umbrella of the Prop 68 Bond Measure
New as of January 2019
Environment, and Water
that was passed by voters in the Summer
Bond 2018, Prop. 68.
of 2018. Staff will be notified of awards
in the first/second quarters of 2020. City
Staff will continue reviewing additional
grant opportunities as they become
available, however, as the City as a
whole is not a disatvantage community,
our demographics may hinder our
application efforts.
ACTIVE GOALS page 6
Page 357
ACTIVE GOALS - DECEMBER 2019
Revised 12/3/2019
ACTIVE GOALS page 7
Page 358
Original
Active Goals
Lead
Year
Estimated
Funding Source and
December 2019 Update
January 2019 Status
Dept./Div.
Established
Completion
Ongoing Costs
Date
ENHANCING PREMIER COMMUNITY STATUS
As the community matures, undertake programs and projects to enhance Rancho Cucamonga's position as the premier community in our region
Develop a Public Art Master
The Public Art Committee meets on a
Plan to consider how
quarterly basis and has been involved in
significant art pieces can be
The Public Art Committee is currently
a number of City events including the
incorporated into future
City Manager's
working with a consultant on the Public
City Hall Art Exhibit gala and the
public and private
Office
2015
Q2 2016
Staff time
Art Strategic Plan and have visioning
Community Paint Day event. This year
development, to include
sessions scheduled with stakeholders
their work plan includes the development
funding options for both art
mid-December.
of the Public Art Strategic Plan and
installation and long-term
collaborating with the Wignall Museum
maintenance.
on the next City Hall Art Exhibit.
Conduct updated analysis
with respect to AB 2404 to
ensure that existing
Community
Completed the community survey and
recreational athletic
Services / City
2019
Ongoing
No funding needed.
data analysis, developed a policy and
New as of January 2019
resource allocations are
Attorney
currently working with the city's attorney
for review and recommendations.
equitable for all
participants.
ACTIVE GOALS page 7
Page 358
ACTIVE GOALS - DECEMBER 2019
Revised 12/3/2019
Active Goals
Lead
Dept./Div.
Year
Established
Original
Estimated
Completion
Date
Funding Source and
Ongoing Costs
December 2019 Update
January 2019 Status
Launch a new mobile -first,
Funds have already
service -based City
CMO & DoIT
2019
Q3 2019
been allocated in the
Completed
New as of January 2019
website, and intranet.
DoIT budget, $108,000
Building off the Strategic
Communications Plan,
A multi -departmental team has been
develop a Community
developed and is currently working with a
Engagement Policy with a
Grant Funds received in
consultant to develop the Community
health equity framework
City Manager's
the amount of $25,000
Engagement Policy. A literature review
to ensure RC's diverse
Office
2019
Q1 2020
from the County of SB
and background assessment have been
New as of January 2019
community perspectives
Dept of Public Health.
completed and a focus group was
conducted in November. We anticipate a
are included in shaping
draft ready for staff review at the end of
City policies, practices,
December.
programs, and services.
ACTIVE GOALS page 8
Page 359
ACTIVE GOALS - DECEMBER 2019
Revised 12/3/2019
Active Goals
Lead
Dept./Div.
Year
Established
Original
Estimated
Completion
Date
Funding Source and
Ongoing Costs
December 2019 Update
January 2019 Status
In order to improve safety
The design consultant has submitted
and provide for economic
65% improvement plans. Construction is
development, complete
Trade Corridor
programmed to begin June 2020, but
design and right-of-way
Engineering
2019
Q2 2020
Enhancement Program
staff will be submitting a request for a 1-
New as of January 2019
activities necessary to
(TCEP) / S1311
year extension due to delays with utility
allow for the construction
$60,000,000
design. An accelerated schedule to
of the Etiwanda Grade
complete the environmental, right-of-way
Separation Project.
and PS&E phase is in progress.
To support improvement
of traffic flow through
active management of the
City's transportation
ATMS Phase 1 is currently in the design
infrastructure, design and
phase and is expected to be out to bid by
construct Phase I of the
Transportation
the end of the fiscal year. Phase 1 will
Advanced Traffic
Engineering
2019
Q2 2021
Development Impact
connect all of the traffic signals along the
New as of January 2019
Management System
Fund
Haven Avenue and Foothill Boulevard
(ATMS) which will provide
corridors to the central management
remote connectivity
system (CENTRACS). It will also include
between the Traffic
coordination timing for both corridors.
Management Center and
100% of the traffic signals
in the City.
ACTIVE GOALS page 9
Page 360
ACTIVE GOALS - DECEMBER 2019
Revised 12/3/2019
Active Goals
Lead
Dept./Div.
Year
Established
Original
Estimated
Completion
Date
Funding Source and
Ongoing Costs
December 2019 Update
January 2019 Status
As dockless
bicycle/scooter share
Ordinance No. 962 was presented to
services continue to
Council for consideration and adopted at
expand throughout other
the November 20, 2019 Council meeting,
communities, evaluate
to set administrative authority to develop
whether these types of
City Managers
a Shared Mobility Pilot Program. Next
micro -transit services are
Office
2019
Q4 2019
No funding needed.
steps include working with a multi-
New as of January 2019
appropriate for Rancho
departmental group to craft a call for
applications to see vendor interest in
Cucamonga and develop
operation a pilot program in RC.
suitable regulations or
Anticipated to launce pilot program in
restrictions that reflects
spring 2020.
the community's interests.
ACTIVE GOALS page 10
Page 361
ACTIVE GOALS - DECEMBER 2019
Revised 12/3/2019
Active Goals
Lead
Dept./Div.
Year
Established
Original
Estimated
Completion
Date
Funding Source and
Ongoing Costs
December 2019 Update
January 2019 Status
Staff are working with a museum design
consultant on an RFP that will be
conducted by invitation -only for a master
design plan of the entire open exhibit
area of the Second Story and Beyond®
Complete the design and
interactive discovery space. This RFP will
fabrication of exhibits for
be made available to seven invited
the Second Story and
Library
Library Foundation,
museum design firms in early 2020. The
Beyond interactive
Services
2019
Q3 2022
Library Reserves,
successful bidder's firm will also provide
New as of January 2019
General Fund
constructible plans and drawings for two
discovery space at the
additional RFPs that will include the
Biane Library.
fabrication of six museum -style exhibits
and a small tenant improvement project
that will include upgrades to lighting,
ingress and egress improvements for
ticketing, signage, flooring and sound
attenuation.
ACTIVE GOALS page 11
Page 362
ACTIVE GOALS - DECEMBER 2019
Revised 12/3/2019
ACTIVE GOALS page 12
Page 363
Original
Active Goals
Lead
Year
Estimated
Funding Source and
December 2019 Update
January 2019 Status
Dept./Div.
Established
Completion
Ongoing Costs
Date
MID AND LONG RANGE PLANNING
Begin efforts to develop mid-range and long-term goals and vision for the City.
The City contracted with Torti Gallas to
Review the City's zoning
study the Foothill Corridor, evaluate the
districts and
efficacy of our standards at implementing
evaluate/investigate creating
the General Plan, and recommend
overlay districts or specific
walkability, access, and connectivity
plan areas that will create
Completed. The end product will be
standards. The study is expected to be
villages or development
Planning
2014
Q2 2016
Staff Time and may require
incorporated into the General Plan
completed in second quarter 2019. In
districts in order to revitalize
some consultant support.
Update.
addition, we contracted with Fehr and
underperforming or
Peers to develop a parking model that
underutilized areas and
can be used on a project by project basis
create synergy amongst the
to assist staff in reviewing parking
varying land uses.
standards for mixed use development
projects. The final model is expected to
be ready for use in second quarter 2019.
Building upon existing
performance metrics,
Completed. A revised open data and
develop additional tools,
performance site was included in the new
such as business
website build, with new datasets being
intelligence dashboards and
Department of
added on a regular basis as they become
Continuing to work with Departments on
interactive reporting, to
Innovation &
2017
Q2 2018
Pursuing grant funding and
available. DoIT has also worked with the
the right platforms to gather and share
visualize and interpret
Technology
partnership cost offsets.
City Manager's Office to meet with each
accurate and relevant Citywide data.
Citywide data in order to
Department on reporting internal
enhance understanding and
performance metrics and developing
decision making across
visualization tools to create dashboard -
applicable service
style access for executive leadership.
categories.
ACTIVE GOALS page 12
Page 363
ACTIVE GOALS - DECEMBER 2019
Revised 12/3/2019
Active Goals
Lead
Dept./Div.
Year
Established
Original
Estimated
Completion
Date
Funding Source and
Ongoing Costs
December 2019 Update
January 2019 Status
Advocate for changes in
Discussions around a potential West
SBCOG's function and
Engineering /
Valley COG were on hiatus for much of
operation including updating
City Manager's
2018
Ongoing
No funding needed
On hold.
2018 due to elections. Discussions
fee structure and to increase
Office
related to resuming the conversation are
COG services for the West
anticipated to begin in Spring 2019.
Valley.
Enhance the efficiency and
effectiveness of the City's
Minimal one-time funding
Equipment has been added or re -
weekly cash disbursement
needed from Computer/
purposed to complete the transition to
Staffing changes have occurred within
(A/P) cycle by implementing
Technology Replacement
fully electronic plan submission for
the A/P group. Surveying of other cities
scanning and electronic
Finance and
2018
Q4 2018
Fund for scanning
Building and Safety and for paperless
for best practices is currently in process.
routing of invoices for
DoIT
equipment and software to
purchase requisition processing. The
Tentative implementation is set for
approval and payment within
facilitate scanning and
immediate roadmap for paperless
Summer 2019.
the City's financial system.
electronic storage/access
workflows includes staff onboarding and
Replace paper filing system
of documents
credit card management.
with digital filing system.
ACTIVE GOALS page 13
Page 364
ACTIVE GOALS - DECEMBER 2019
Revised 12/3/2019
Active Goals
Lead
Dept./Div.
Year
Established
Original
Estimated
Completion
Date
Funding Source and
Ongoing Costs
December 2019 Update
January 2019 Status
In partnership with the
Library and Community
Services, complete
transition away from City
directed and led
Foundations to a model
resembling the Animal
Community
Center Foundation.
Services &
2019
Q3 2019
No funding needed
Complete
New as of January 2019
Develop Memorandum of
Library
Understandings with each
Foundation for future
partnerships that
advocate and support the
department's fundraising
goals and initiatives.
Completed. Staff are currently developing
specifications for an RFP to complete the
Urban Forest Master Plan. The RFP will
Develop and adopt a
be ready for advertisement in early 2020.
comprehensive Tree
Public Works
Council adopted Ordinance No. 963
Ordinance and Urban
and Admin
2019
Q4 2020
TBD
establishing a process for removal and
New as of January 2019
Services
replacement of City -maintained trees in
Forestry Master Plan.
the right-of-way or other public property
on November 20, 2019. This ordinance
will be part of the larger comprehensive
Tree Ordinance.
ACTIVE GOALS page 14
Page 365
ACTIVE GOALS - DECEMBER 2019
Revised 12/3/2019
Active Goals
Lead
Dept./Div.
Year
Established
Original
Estimated
Completion
Date
Funding Source and
Ongoing Costs
December 2019 Update
January 2019 Status
Prepare the Etiwanda
Heights Neighborhood
and Conservation Plan
Community
2019
Q4 2019
Funded
Completed.
New as of January 2019
and submit it to Planning
Development
Commission and City
Council for review.
Completed. Contracts to complete the
General Plan will be presented to the City
Prepare for a
Community
Council for consideration at the
comprehensive update to
Development /
2019
Q4 2022
Reserves
December 18, 2019 City Council
New as of January 2019
the General Plan.
CMO
meeting. The official kick off for the
General Plan will take plan in January
2020.
ACTIVE GOALS page 15
Page 366
Update on City Council Goals
December 2019
Active Goals
Lead
December 2019 Update
Dept.fDiv,
PUBLIC SAFETY
Proactively develop public safety programs and facilitiesto meet community needs
Conti nu atDbuild+expand the Public Safety Video Network (PSVN)to include mastmajorpublic facilities intow
Pa lice
Upgrades toGentraIPia rkcam pleted.AnRFP isinprocess foran
aswell asthe Cityperimeter.
additional E,cameras. Additional equipmentexpanson throughoutcity
suspended while issues are addressed regarding data retention.
ALPR, cintinueto buildsafetyta enardethe atyfDr investigation purposes. Focuson westend ofthe atyand
Pa lice
FoathillNneysrd intersediin prDjed completed. Equipmant for
intersectiinssouth oft-210.
BaselinelCarnelian and HavenJlBth purchased awaiting install.
Award a contract forthe construction Dftha Fe-build Df the San Bernardina Road Station (172), which will
Fire District
Completed.
include a P Dlice Departm ent substation, at the new IDcatio n at th e n orth vast corn er of Vineyard an d San
DernardinD Road.
WDrking with the Taking Back Our CDmmunity CDalitiDn and the League DfCalifDrnia Cities, raise public
Cityldanager's
CDmpleted.
awareness Dfwhycrime is increasing in Durstate. provide facts and impacts Df AB 148, Prop d7, and Prop 57;
Office
and advocate for State legislative ch an gastD imp rDve law anfDrcemant's abilitytD respond to- crime.
Increase SolutiDnOrientedPDIice fun ctionswit hanhaneed stafFng.FDeus efforts. onaddressingpate ntialABC
Police
Completed.
concerns, reviewing massage establishments, meeting regularly with all hotels and enhanced transient
o utrea ch.
Fiscuseffortsonreducingillegaldumpingspedflcallymulti- housingandcommercialprDpartythrDugh
Police)
Burrtecwas unat) letogetresponsesfrDmaffectedprDpertyDwnerstDsart
enhaneed patroIs, elevatingpublicawaren ess;andexp loringoptionswith Burrtecand propertymanagement.
Engineering)
a pi lot p rugra m; th ere th is effo rt was d isco nti nu ad.
Community
ImprDvem ant
DevelDp and implement a plan to- allDw fDr live view ng Df PSVN cameras Dutside Dftha PD monitoring room
DDIT
DDIT completed a 60 day pilDt program fir clDud hosting with real-time
using mobile Drdesktip browsers. Evaluatethe abilitytu allDwaiwd source viewing afselect cameras
analytics and alerting. Project continues
covering neighbDrhDDd assets.
Active G oaIs
Lead
Deoenrber 2D1 Update
DeptJD 4,
PARKS AND RECREATION DEVELOPMENT
Proceed with planning and development of major park and recreational projects
Develop plan for enhancements to the Cultural Center C a urtyardth at indudeshade and seating, directional
Community
Completed. Conceptual design complete with min arrevisiansrequired. Reviewing
signage from parking areas and design vnrk forfuture capital improvements.
Servicesf
construction cost estimate provided by the Design Consultant. Final design documents
LibraryJCky
wall be completed and the contract will be forwarded with the addendum to the City
Manager's
Council for review and approvaUadoption by 4th quarter 2020.
0 fficeJ Planning
Campletethe survey and enviranmentaI review, develop asite plan, and establish a rough cast afdevelapment
Community
Environmental review in Summer201S Winter2020. Canstructinn drawi n gs sch ed u led
far Etiwanda Creek Park.
Services
far frsUsecond quarter 2020.
Complete the surveyand environmental review, develo-p asite plan and establish a cost ofdevelo-pmant far the
Community
The Environmental Impact report forthe entire remaining 70 undeveloped acres,
Central Park Trailhead as envisioned in the Central Park Master P Ian.
Services
includingtha Central Park TrailInead is est imatedto, be completed in the firstquarter of
2020.
Position the City to be a competitive applicant torthe State ofCalitrnia Parks, Environment, and Water Bond
Community
The Central Park TrailInead and tvn adjoining passivesegmentsoftha MasterPlan
2018, Prop. iib.
Services
have been cam bin ed for a total of11.4 park acres, and submitted to the Calif0mia
N atura I Resource Agency fbr grant fu nding.City Staff will continue revievang additional
grant opportunities asthey became available, however, asthe City as a whole is not a
disadvantaged community, ourdemograph icsmayIninderourapplicatian efforts.
Active Goals
Lead
December 2019 Update
Dept)Div,
ENHANCING PRE NIERCDMMUNITY STATUS
As the community matures, undertake programs and projects to enhance Rancho Cucamanga's position as the premier commwnity in ourreg ion
Develop a Public .Art Master Plan to consider how significant art pieces can be
CRY
The Public Art Committee is currently working with a consultant on the Public Art
incorporated into future public and private development, to include funding options for
Manager's
Strategic Plan and have visioning sessions scheduled with stakeholders mid-
both art installation and long-term maintenance.
Office
December.
Conduct updated analysis with respect to AB 2404 to ensure that existing recreational
Community
Completed the community survey and data analysis, developed Policy and
athletic resource allocations are equitable for all participants.
Services)
currently working with the city's attomeyfor review and recommendations.
City Attorney
Launch a new mobile-first, service-based City website, and intranet.
CtM1 O & ❑olT
Completed
Building off the Strategic Communications Plan, develop a Community Engagement
City
A multi-departmental team has been developed and is currently working with a
Policy with a health equity framework to ensure RC's diverse community perspectives are
Manager's
consultant to develop the Community Engagement Policy. A literature review and
included in shaping City policies, practices, programs, and services.
Office
ba ckgro un d assessme M have been completed and a focus group was conducted
in November. We anti dpate a draft ready for staff review at the end of December.
In order to improve safety and provide for economic development, complete design and
Engineering
The design consultant has submitted 65% improvement plans. Construction is
right-0f-way activities necessary to allowfor the construction of the Etiwanda Crade
programmed to begin June 2020, but stafffwill be submitting a request for a 1-year
Separation Project.
extension due to delayswith utility design. An accelerated schedule to complete
the environmental, right-0f-way and PS&E phase is in progress.
To support improvement of traffic flow through active management ofthe City's
Engineering
ATMS Phase 1 is currently in the design phase and is expected to be out to bid by
transportation infrastructure, design and construct Phase I ofthe.AdvancedTraffic
the end ofthe fiscal year. Phase 1 will connect all ofthe traffic signals along the
Management System (ATMS)whichwill provide remote connectivity between the Traffic
Haven Avenue and Foothill Boulevard corridors to the central management slstem
Management Center and 100% ofthe traffic signals in the City.
(CENTRACS). It will also include coordination timing for both corridors.
As dockless bicycle)scooter share services continue to expand throughout other
City
Ordnance No. 962 was presented to Council for consideration and adoptedat the
communities, evaluate whether these types of micro-transit services are appropriate for
Manager's
November20, 2019 Council meeting, to set administrative authority to develop
Rancho Cucamonga and develop suitable regulations or restrictions that reflects the
Office
Shared lMlobility Pilot Program. Next steps include working with a multF
community's interests.
departmental group to craft a call for applications to see vendor interest in
operation a pilot program in RC. Anticipated to launch pilot program in spring
2020.
Complete the design and fabrication of ex hi bits for the Second Story and Beyond
Library
Staff are working with a museum design consultant on an RFP that will he
interactive discovery space at the Biane Library.
Services
conducted by invitation-onlyfor a master design plan of the entire open exhibit
areaof the Second Story and Beyond(D interactive discovery space. This RFP will
be made available to seven invited museum design firms in early 2020.
Active Goals
Lead
December2D19 Update
are pt.iU' iv.
MID AND LONG RANGE PLANNING
Begin effornsto develop mid-range and long-term goals and vision forthe City.
Raney the City's zoning districts and Eve luste irnrestgate crEeting m;Erby districts or specific plan sees that
Planning
Comped. The and praluctwill be incapmated intothe General Plan Update.
,will aeatevillages a developmentdstricb in cr&F tOrevltBl¢e urderpath•n:ing ix underutilized areas and
create s ynergy a mcngst the varying land uses.
Suietinguponexstingparfamanremetirs, develop additicnaltools, suchasbus inessintelligence dasFbcerds
Department of
Comple4ed. A Fevise-d open data and peffoFmarpre sitewas included in the new webs ite bui Id, with new
and intaactwereporting, tovsual¢e and interpret Citywidedata in ads to an henoe understanding and deosion
Innovation &
datesds bang added on a rUgular bass as they beoorne available DoIT has aso waked with the City
maK ing arsons applicableservioe categories.
Teclnob a
N1anager�, Office to meat %vith each Department on reporting interrrel performanDe metrics and
developing visualization tmb to Qeatfi das hbcmd-stylE somss for sxsoIIive leadership.
Advocate fa changes inSSCOG•sfunclionandoperationindLid ingupdating fee struchueand toirueesaCDG
Engineering!
Onhaet.
servkmu fa the West Valey.
City Manger s
Office
Enhanrethe Efficiency and Effertweness of the City's weekly cus In disbursement [Nl`) cycle by implementing
Finanoeand
Equipment has been added a re -purposed to pompe to the trans iten to fully electronio plan submission
scan ningandekK*onicroutingofinroioesforapprovaland RWnnentwith inthaCiVsfinancialsysterry Replace
DoM
fa8uildingand Safety andfapepaless prrChas erequisiticnprooessirrg.The irrrnediateroadmap for
paper filing system with digital filing system
paperless wvkflays includes staff orbauding and credit card management.
InpartnershipvriththaLibraryandCo-mmunityServices,completetransltionavrayfromCitydirected
Community
Compete
and led Foundationsto a model resemblingtheAnimal Center FDundatian. Develop Memorandum of
Services&
Understondingawith eachFoundationforfuturepartnershipsthatadvocote andsupporttha
Library
department's fundraising goals and initiatives.
DevelopandadoptacomprehensiveTree0rdinanceandUrbanForestryttasterPIan.
Public Works
Corwkh--d. Staff arecnrentlydevelopirospecificatirnsfaanRFPtDcomple�the MbenFuest
andAdmin
Nla;terPlan. The RFP will bereadyfcradvertisamentinawy2020.CDunciladopted OFdinarroeNo
SerViCeS
9M establis hing a process fu removal and replacement of C ity-maintained trees in the right -d -way a
other public propatyon November 20, 2019. This ordinance will be pat of the lager compehensive
Tree Ord inan oe
PreparetheEtiwandaHeightsNeighborhoodand ConservationPIan and aubmitittoPIanning
Community
Comped.
Commission and City CDUnCJI far FevieW
Development
PrepaFefiraCDM prehensiveupdatetotheGeneralPIan.
Community
C«mpelL-d.ContatstomrnpetetheGeneralPlanwillbepFesentedtotheCityCou,dlfff
D evelopm en t J
—ns ideration at the Deeerrba 1.8. 201 9 C ity Cor ncil meeting. The official k i do off fix the General Plan
CMO
will take plan in January 2020.
Questions?
DATE: December 18, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Elisa Cox, Deputy City Manager
Erika Lewis -Huntley, Management Analyst III
SUBJECT: CONSIDERATION TO APPOINT FOUR PEOPLE TO THE PUBLIC ART
COMMITTEE.
RECOMMENDATION:
Staff recommends the City Council approve the appointments of Jaymie Leslie and Planning
Commissioner Bryan Dopp, and the re -appointments of John L. Machado, Jr. and Leslie Matamoros to
the Public Art Committee.
BACKGROUND:
The City Council, at its regular meeting on June 21, 2017, adopted Ordinance No. 912, amending the
Rancho Cucamonga Municipal Code regarding creative placemaking through public art. Pertinent to
implementation of the ordinance is the formation of the Public Art Committee which is composed of five
(5) members appointed by the City Council as follows: (i) one member of the Planning Commission; (ii)
one member of the Community and Arts Foundation; and (iii) three members of the public appointed
based on relevant work experience, trade, industry, or expertise. Duties include advising the City
Council regarding the selection, purchase, placement, and maintenance of art installed by the City or on
City property, and expenditures from the City of Rancho Cucamonga Public Art Trust Fund. Committee
members shall serve for a term of two (2) years.
ANALYSIS:
Terms of the three public member positions on the Public Art Committee expire at the end of this month.
The recruitment period for these vacancies ran from 11/26/19-12/9/19. Advertisements were included
on the City website and in the Daily Bulletin. The City received a total of four applications which include
two incumbents interested in re -appointments. New applicants were interviewed by the Community
Services Subcommittee (served by Council Member Scott and Council Member Spagnolo) on
December 11, 2019. Based on their knowledge, work experience, and expertise in multiple arts
disciplines, the Community Services Subcommittee recommends the appointment of Jaymie Leslie
and the re -appointments of John L. Machado Jr. and Leslie Matamoros. In addition, on November 13,
2019, the Planning Commission selected Commissioner Bryan Dopp for the appointment to the Public
Art Committee to be approved by City Council.
The following is a complete list of the four (4) committee members recommended for appointment and
re -appointment to the Public Art Committee:
Page 367
- Jaymie Leslie, Member of the Public
- Bryan Dopp, Planning Commissioner
- John L. Machado Jr., Member of the Public (Re -appointment)
- Leslie Matamoros, Member of the Public (Re -appointment)
FISCAL IMPACT:
None
COUNCIL GOAL(S) ADDRESSED:
None
Page 368