HomeMy WebLinkAbout2020/06/17- Agenda PacketAGENDA
FIRE PROTECTION DISTRICT BOARD -HOUSING SUCCESSOR AGENCY -
SUCCESSOR AGENCY - PUBLIC FINANCE AUTHORITY - CITY COUNCIL
Wednesday, June 17, 2020
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
REGULAR MEETINGS: 1st and 3rd Wednesdays - 7:00 P.M.
ORDER OF BUSINESS:
CLOSED SESSION TRI -COMMUNITIES CONFERENCE ROOM 4:30 P.M.
REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M.
MEMBERS:
MAYOR
L. Dennis Michael
CITY MANAGER John R. Gillison
MAYOR PRO TEM
Lynne B. Kennedy
CITYATTORNEY James L. Markman
COUNCIL
Ryan A. Hutchison
CITY CLERK Janice C. Reynolds
MEMBERS
Kristine D. Scott
CITY TREASURER James C. Frost
Sam Spagnolo
In response to the Governor's Executive Orders, the San Bernardino County Department of Public
Health requirements, and to ensure the health and safety of our residents by limiting contact that
could spread the COVID-19 virus, there will be no members of the public in attendance at the City
Council/Fire District Meetings. Members of the City Council/Fire District and staff may participate in
this meeting via a teleconference.
In place of in-person attendance, members of the public are encouraged to watch from the safety of
their homes in one of the following ways:
Live Streaming on the City's website at
https://www.cityofrc.us/your-government/city-council-agendas
or
Local Cable: RCTV3 Programming
Members of the public wishing to speak during public communication, or a public hearing will need
to dial in to (909)774-2751 to be added to the queue for public comment.
The City of Rancho Cucamonga thanks you in advance for taking all precautions to prevent
spreading the COVID-19 virus.
If you are an individual with a disability and need a reasonable modification or accommodation
pursuant to the Americans with Disabilities Act ("ADA"), please contact the City Clerk's Office at
(909) 774-2023, 24 hours prior to the meeting so that the City can make reasonable arrangements.
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INFORMATION FOR THE PUBLIC
�FiQ OUCAMONGA
TO ADDRESS THE FIRE BOARD, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY,
PUBLIC FINANCE AUTHORITY AND CITY COUNCIL
The Fire Board, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council encourage free expression of all
points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed
your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your
entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval
or disagreement from the audience.
The public may address the Fire Board, Housing Successor Agency, Successor Agency, Public FinanceAuthority and City Council by filling
out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front
desk behind the staff table and at the City Clerk's desk. Any handouts for the Fire Board, Successor Agency, Public Finance Authority or
City Council should be given to the City Clerk for distribution.
During "Public Communications," your name will be called to speak on any item listed or not listed on the agenda in the order in which it was
received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda.
During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and
no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of
the agenda commences. Any other "Public Communications" which have not concluded during this one-hour period may resume after the
regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed
necessary by the Chair, depending upon the number of individuals desiring to speak.
If you are present to speak on an "Advertised Public Hearing" or on an "Administrative Hearing" Item(s), your name will be alled when that
item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed
necessary by the Chair, depending upon the number of individuals desiring to speak.
AGENDA BACK-UP MATERIALS
Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City's Public Libraries and on the
City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting.
LIVE BROADCAST
Fire Board, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council meetings are broadcast live on
Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 7:00
p.m. Streaming Video on Demand is available on the City's website at www.cityofrc.us/your-government/city-council-agendas.
The Fire Board, Successor Agency, Public Finance Authority and City Council meet regularly on the first and third
Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive.
Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and
Public Finance Authority.
Copies of the agendas and minutes can be found @ www.cityofrc.us
If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's
office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility. Listening devices are available for the hearing impaired.
Please silence all cell phones and devices while the meeting is in session.
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JUNE 17, 2020
FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, HOUSING SUCCESSOR
AGENCY, PUBLIC FINANCE AUTHORITY AND
CITY COUNCIL AGENDA
CLOSED SESSION - 4:30 P.M.
Roll Call: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott, Spagnolo
A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
C. CITY MANAGER ANNOUNCEMENTS
D. CONDUCT OF CLOSED SESSION - Tri -Communities Conference Room
D.1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES
DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR
NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION
(RCCEA), TEAMSTERS LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP. — CITY
D.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH EAST CORNER
OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCEL NUMBER 0229-
012-97-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING
THE CITY OF RANCHO CUCAMONGA, AND JACKSON SMITH, NEWCASTLE PARTNERS.;
REGARDING PRICE AND TERMS. -CITY
D.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY LOCATED AT 8810 ETIWANDA AVENUE, FURTHER
IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229-
131-07; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE
CITY OF RANCHO CUCAMONGA, AND WILLIAM A. JONES AND JOAN F. JONES,
TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 2/3 INTEREST
AND BONNIE CATHRYN STRACK & WILLIAM R. RUSHING, AS SUCCESSOR TRUSTEE OF
THE STRACK FAMILY TRUST, DATED MARCH 13, 2014, AS TO AN UNDIVIDED 1/3
INTEREST, OWNERS; REGARDING PRICE AND TERMS - CITY
E. RECESS
CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY,
SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY, AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE
COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA,
CALIFORNIA.
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REGULAR MEETING - 7:00 P.M.
COUNCIL CHAMBERS
THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR
AGENCY, PUBLIC FINANCE AUTHORITY, AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO
CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD,
AGENCIES, AUTHORITY BOARD AND COUNCIL.
Pledge of Allegiance
Roll Call: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott and Spagnolo
A. ANNOUNCEMENT/ PRESENTATIONS
B. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the Fire Protection District, Housing Successor
Agency, Successor Agency, Public Finance Authority Board, and City Council on any item listed or not listed
on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public
Finance Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire
Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority Board, and City Council may
receive testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor,
depending upon the number of individuals desiring to speak. All communications are to be addressed directly to
the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This
is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between
audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the
meeting.
The public communications period will not exceed one hour prior to the commencement of the business
portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business
portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of
public hearing items) will be accepted once the business portion of the agenda commences. Any other public
communications which have not concluded during this one hour period may resume after the regular business portion of
the agenda has been completed.
CONSENT CALENDARS:
The following Consent Calendar items are expected to be routine and non -controversial. They will be acted
upon by the Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council at one time
without discussion. Any item may be removed by a Fire Board/Housing Successor Agency/Successor
Agency/Authority Board/Council Member for discussion.
C. CONSENT CALENDAR — FIRE PROTECTION DISTRICT
C.1. Consideration of Meeting Minutes: Regular Meetings of June 3, 2020.
C.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $603,745.44 and Weekly Check
Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of
$853,318.95 Dated May 26, 2020 Through June 07, 2020.
C.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas
Company in the Amount of $489.95 Dated May 26, 2020 Through June 07, 2020.
CA. Consideration to Receive and File Current Investment Schedule as of May 31, 2020.
C.5. Consideration of a Resolution Approving the Annual Local Responsibility Area Wildland
Protection Agreement with the California Department of Forestry and Fire Protection in the
Amount of $194,745.
RESOLUTION NO. FD2020-004
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A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE
PROTECTION DISTRICT, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, APPROVING
THE LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION AGREEMENT WITH THE
CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) FOR SERVICES
FROM JULY 1, 2020 TO JUNE 30, 2021
C.6. Consideration to Adopt a Resolution Approving the Rancho Cucamonga Fire Protection District's
Salary Schedules for Fiscal Year 2020-21, Including the Addition of Fire Business Manager
Classification.
RESOLUTION NO. FD 2020-005
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE
PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE SALARY
SCHEDULES FOR FISCAL YEAR 2020-21, INCLUDING THE ADDITION OF FIRE BUSINESS
MANAGER CLASSIFICATION
D. CONSENT CALENDAR - HOUSING SUCCESSOR AGENCY
D.1. Consideration of Meeting Minutes: Regular Meetings of June 3, 2020.
E. CONSENT CALENDAR - SUCCESSOR AGENCY
E.1. Consideration of Meeting Minutes: Regular Meetings of June 3, 2020.
F. CONSENT CALENDAR - PUBLIC FINANCE AUTHORITY
F.1. Consideration of Meeting Minutes: Regular Meetings of June 3, 2020.
G. CONSENT CALENDAR- CITY COUNCIL
G.1. Consideration of Meeting Minutes: Regular Meetings of June 3, 2020.
G.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $998,411.77 and Weekly Check
Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of
$1,921,139.67 Dated May 26, 2020 Through June 07, 2020 .
G.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas
Company in the Amount of $9,622.17 Dated May 26, 2020 Through June 07, 2020.
GA. Consideration to Receive and File Current Investment Schedule as of May 31, 2020.
G.5. Consideration of Approval of Resolutions Ordering the Preparation of the Annual Engineer's
Reports to Initiate Proceedings to Levy Annual Assessments; Approving the Preliminary Annual
Engineer's Reports; and Declaring the City Council's Intention to Levy Annual Assessments Within
Landscape Maintenance Districts Nos. 1, 2, 3B, 4-R, 5, 6-R, 7, 8, 9, and 10; Street Lighting
Maintenance Districts Nos. 1, 2, 3, 4, 5, 6, 7, and 8; and Park and Recreation Improvement
District No. PD -85 for Fiscal Year 2020/21; and Setting the Time and Place for a Public Hearing
Thereon.
RESOLUTION NO. 2020-044
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, ORDERING THE PREPARATION OF ANNUAL ENGINEER'S REPORTS
PURSUANT TO THE PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR
THE ANNUAL ASSESSMENT LEVY WITHIN LANDSCAPE MAINTENANCE DISTRICTS NOS.
1, 2,313, 4-R, 5,6-R, 7, 8, 9 AND 10, INCLUSIVE, FOR FISCAL YEAR 2020/21
RESOLUTION NO. 2020-045
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, APPROVING THE PRELIMINARY ANNUAL ENGINEER'S REPORTS FOR THE
ANNUAL LEVY OF ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICTS NOS.
1, 2,313, 4-R, 5,6-R, 7, 8, 9 AND 10, INCLUSIVE, FOR FISCAL YEAR 2020/21
RESOLUTION NO. 2020-046
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND
COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2020/21 IN LANDSCAPE
MAINTENANCE DISTRICTS NOS. 1, 2,313, 4-R, 5,6-R, 7, 8, 9 AND 10, INCLUSIVE, AND
SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON
Page 5
RESOLUTION NO. 2020-047
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, ORDERING THE PREPARATION OF ANNUAL ENGINEER'S REPORTS
PURSUANT TO THE PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR
THE ANNUAL ASSESSMENT LEVY WITHIN STREET LIGHTING MAINTENANCE DISTRICTS
NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, FOR FISCAL YEAR 2020/21
RESOLUTION NO. 2020-048
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, APPROVING THE PRELIMINARY ANNUAL ENGINEER'S REPORTS FOR THE
ANNUAL LEVY OF ASSESSMENTS WITHIN STREET LIGHTING MAINTENANCE DISTRICTS
NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, FOR FISCAL YEAR 2020/21
RESOLUTION NO. 2020-049
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND
COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2020/21 IN STREET LIGHTING
MAINTENANCE DISTRICTS NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, AND SETTING A TIME
AND PLACE FOR A PUBLIC HEARING THEREON
RESOLUTION NO. 2020-050
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, ORDERING THE PREPARATION OF THE ANNUAL ENGINEER'S REPORT
PURSUANT TO THE PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR
THE ANNUAL ASSESSMENT LEVY WITHIN PARK AND RECREATION IMPROVEMENT
DISTRICT NO. PD -85 FOR FISCAL YEAR 2020/21
RESOLUTION NO. 2020-051
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, APPROVING THE PRELIMINARY ANNUAL ENGINEER'S REPORT FOR THE
ANNUAL LEVY OF ASSESSMENTS WITHIN PARK AND RECREATION IMPROVEMENT
DISTRICT NO. PD -85 FOR FISCAL YEAR 2020/21
RESOLUTION NO. 2020-052
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND
COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2020/21 WITHIN PARK AND
RECREATION IMPROVEMENT DISTRICT NO. PD -85 AND SETTING A TIME AND PLACE FOR
A PUBLIC HEARING THEREON
G.6. Consideration of Reimbursement for the Etiwanda/San Sevaine Area Master Plan Drainage
Improvements Program for Fiscal Year 2018/2019 and an Appropriation of $9,612 From the
Etiwanda/San Sevaine Drainage Fund (Fund 116).
G.7. Consideration of a Contract with C.P. Construction Company, Inc., in an Amount of $2,707,577,
Plus a 10% Contingency, and Authorization of an Appropriation in an Amount of $3,208,690 for
the Upper Cucamonga Storm Drain Phase 3 and Amethyst Avenue Street Improvements Project.
G.B. Consideration of a Contract with Elecnor Belco Electric, Inc., in an Amount of $285,000, Plus a
5% Contingency, and Authorization of an Appropriation in an Amount of $64,860 for the Fiscal
Year 2019/20 Flashing Yellow Arrow Project.
G.9. Consideration of a Contract with TSR Construction and Inspection in an Amount of $54,178, Plus
a 10% Contingency, and Authorization of an Appropriation in an Amount of $6,100 for the Fiscal
Year 2019/20 Bus Stop No. 1-5 at Various Locations Project.
G.10. Consideration of a Contract with MVC Enterprises Inc., in an Amount of $547,200, Plus a 10%
Contingency, and an Appropriation in the Amount of $164,190 for the Southwest Cucamonga
Class I Bicycle Trail, MSRC Contract No. ML16052 Project.
G.11. Consideration of a Contract with Crosstown Electrical & Data, Inc., in an Amount of $1,138,293,
plus a 10% Contingency, and an Appropriation in the Amount of $1,047,870 and Authorization of
Budget Transfer in an Amount of $328,100 for the Fiscal Year 19/20 Traffic Signal Project.
G.12. Consideration of a Contract with Whitehead Construction in an Amount of $42,300, Plus a 10%
Contingency for the Pacific Electric Trail Storm Drain and Slope Improvement Project.
Page 6
G.13. Consideration to Approve the Renewal of Contract CO 15-103 with Siemens Mobility, Inc. for
Citywide Traffic Signal and Safety Lighting Maintenance Services during FY 2020/2021.
G.14. Consideration to Award the Purchase of Concrete Materials on an As -Needed Basis from DK
Concrete Company, in Accordance with Request for Bids (RFB) #20/21-101, in an Amount Not to
Exceed $65,000 for Fiscal Year 2020/2021.
G.15. Consideration to Adopt a Resolution of the City Council of the City of Rancho Cucamonga,
California, Approving the Salary Schedules for Fiscal Year 2020-21, Including a Part -Time
Employee Benefit Summary.
RESOLUTION NO. 2020-057
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, APPROVING THE SALARY SCHEDULES FOR FISCAL YEAR 2020-21,
INCLUDING A PART-TIME EMPLOYEE BENEFIT SUMMARY
G.16. Consideration to Proceed with the Biennial Review of the Conflict of Interest Code for the City
Council and Fire Protection District and authorize the filing of the 2020 Local Agency Biennial
Notice.
G.17. Consideration to Approve an Award to SHI International Corp. for Server Logging Licensing.
G.18. Consideration to Approve a Resolution Modifying Paying and Reporting the Value of Employer
Paid Member Contributions to CALIPERS for the Executive Management Group.
RESOLUTION NO. 2020-058
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, MODIFYING PAYING AND REPORTING THE VALUE OF EMPLOYER PAID
MEMBER CONTRIBUTIONS TO CALPERS FOR EXECUTIVE MANAGEMENT GROUP
H. CONSENT ORDINANCES
The following Ordinances have been introduced for first reading. Second readings are expected to
be routine and non -controversial. The City Council will act upon them at one time without discussion.
The City Clerk will read the title. Any item can be removed for discussion by a Council Member.
I. ADMINISTRATIVE HEARING ITEM
J. ADVERTISED PUBLIC HEARINGS - CITY COUNCIL/FIRE PROTECTION
DISTRICT
J.1. Public Hearing for an Ordinance Regulating Short Term Rentals and a Resolution Establishing
Associated Permit Fees.
ITEM WILL BE CONTINUED TO JULY 15, 2020 CITY COUNCIL MEETING.
J.2. Public Hearing for Consideration of a Resolution for Implementation of Senate Bill 743 By
Adopting Vehicle Miles Traveled Threshold and Local Traffic Impact Analysis Guidelines.
RESOLUTION NO. 2020-056
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, ADOPTING "VEHICLE MILES TRAVELED" THRESHOLDS OF SIGNIFICANCE
FOR PURPOSES OF ANALYZING TRANSPORTATION IMPACTS UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
K. CITY MANAGER'S STAFF REPORTS
L. COUNCIL BUSINESS
L.1. COUNCIL ANNOUNCEMENTS
(Comments to be limited to three minutes per Council Member.)
L.2. INTER -AGENCY UPDATES
(Update by the City Council to the community on the meetings that were attended.)
M. IDENTIFICATION OF ITEMS FOR NEXT MEETING
N. ADJOURNMENT
Page 7
CERTIFICATION
I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee,
hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at
least Seventy -Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center
Drive, Rancho Cucamonga, California and on the City's website.
Page 8
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Linda A. Troyan, City Clerk Services Director
SUBJECT: CONSIDERATION OF MEETING MINUTES: REGULAR MEETINGS OF JUNE
3, 2020.
RECOMMENDATION:
Staff recommends approval of the Meeting Minutes of Regular Meetings of June 3, 2020.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
N/A
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 - 06/03/2020 REG MTG. MINUTES
Page 9
June 3, 2020
CITY OF RANCHO CUCAMONGA
CLOSED SESSION, FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY,
SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR
MEETINGS MINUTES
The City of Rancho Cucamonga City Council held a closed session on Wednesday June 3, 2020, in the Tri -
Communities Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California.
Mayor Michael called the meeting to order at 5:00 p.m.
Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, and Mayor Pro Tem Lynne
Kennedy and Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; Nicholas Ghirelli, Assistant City Attorney; Lori Sassoon, Deputy
City Manager/Administrative Services; Elisa Cox, Deputy City Manager/Cultural & Civic Services and Matt Burris,
Deputy City Manager/Economic and Community Development.
No public communications were made.
No discussion or actions were taken.
City Manager Gillison requested the Council add an item to the Closed Session agenda. Mr.
Gillison noted the issue came to his attention after the agenda was posted and that an
emergency public safety situation exists. The item is titled: Public Employee Performance
Evaluation Per Government Code Section 54957 (Title: City Manager). A 4/5 vote of Council
present would be required to add the item to the agenda.
MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Scott, to add D6 to
the agenda as the need to take action exists due to an emergency public safety situation and
the item came to the attention of the City after the agenda was posted. Motion carried
unanimously, 5-0.
*DRAFT*
June 3, 20201 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 1 of 7
Page 10
D.1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES
DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR
NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION
(RCCEA), TEAMSTERS LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP. — CITY
D.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO
CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS
0209-272-11, 0209-143-21, AND 0209-272-22; NEGOTIATING PARTIES CITY
MANAGER JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF
RANCHO CUCAMONGA, CARRIE SCHINDLER REPRESENTING SBCTA, AND
MICHAEL DIEDEN REPRESENTING EMPIRE YARDS AT RANCHO, LLC; REGARDING
PRICE AND TERMS. — CITY
D.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH EAST
CORNER OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCEL
NUMBER 0229- 012-97-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY
MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JACKSON
SMITH, NEWCASTLE PARTNERS.; REGARDING PRICE AND TERMS. -CITY
D.4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY LOCATED AT 8783 ETIWANDA AVENUE/12949
WHITTRAM AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX
ASSESSOR'S PARCEL NUMBER 0229-162-14; NEGOTIATING PARTIES, JOHN
GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA,
AND KULAR TRUCK LINE, INC., OWNER; REGARDING PRICE AND TERMS — CITY
D. 5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY LOCATED AT 8810 ETIWANDA AVENUE,
FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL
NUMBER 0229- 131-07; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER,
REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND WILLIAM A. JONES AND
JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN
UNDIVIDED 2/3 INTEREST AND BONNIE CATHRYN STRACK & WILLIAM R. RUSHING,
AS SUCCESSOR TRUSTEE OF THE STRACK FAMILY TRUST, DATED MARCH 13,
2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND
TERMS - CITY
D6. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PER GOVERNMENT CODE
SECTION 54957 (TITLE: CITY MANAGER)
The closed session recessed at 6:50 p.m
*DRAFT*
June 3, 20201 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 2 of 7
Page 11
The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor
Agency, Public Finance Authority and the City of Rancho Cucamonga City Council were held on June 3, 2020 in
the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor
Michael called the meeting to order at 7:00 p.m.
Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, and Mayor Pro Tem Lynne
Kennedy and Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; Nicholas Ghirelli, Assistant City Attorney and Linda Troyan, Director
of City Clerk Services.
Council Member Scott led the Pledge of Allegiance.
Responding to the spread of the Coronavirus (COVID-19), and social distancing requirements, City Manager
Gillison announced that due to recent changes in the Governor's Executive Orders, the San Bernardino County
Department of Public Health requirements, and to ensure the health and safety of Rancho Cucamonga residents
by limiting contact that could spread the COVID-19 virus, there will be no members of the public in attendance at
the City Council/Fire District Meetings and in place of in person attendance, members of the public are encouraged
to watch from the safety of their homes live from the City's website or on RCTV-3.
He stated members of the public wishing to speak during public communication, or on a public hearing item will
need to dial in to (909)774-2751 to be added to the queue for comment. Additional information on the Coronavirus
pandemic and City resources and updates can be found at www.cityofrc.us/coronavirus.
Al. Presentation of City and Chamber of Commerce ShopRC Initiative.
Flavio Nunez, Management Analyst II, displayed a video for the Mayor and City Council entitled "Shop
RC". The video highlighted the partnership between the City and the Rancho Cucamonga Chamber of
Commerce. Flora Dugbartey, Executive Director of the Rancho Cucamonga Chamber of Commerce and
Robert Hufnagel, Board Member of the Rancho Cucamonga Chamber of Commerce expressed their
appreciation in the "ShopRC" initiative partnership to work together to promote the business community
and boost the local economy by encouraging residents to shop local.
Mayor Michael announced, due to COVID-19 and social distancing requirements, the Public Communications
portion of the meeting will be conducted telephonically.
Via phone call, Kevin Kenley thanked the City and the Rancho Cucamonga Police Department for their outstanding
work in keeping the community safe during recent events.
*DRAFT*
June 3, 20201 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 3 of 7
Page 12
Via phone call, RSS thanked the City for keeping the Community safe and the efforts in protecting the Victoria
Gardens area during recent events.
City Manager Gillison, noted that City Consent Calendar item G8 has a typographical change that is non -substantive
with no need for a new staff report. He noted that staff recommends item G8 be approved with the update to reflect
the change that relates to SBCTA's overall total project cost reducing from $6,982,439 to $6,131,664.
C.1. Consideration of Meeting Minutes: Regular Meetings of May 20, 2020.
C.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $580,977.73 and Weekly Check
Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of
$307,072.14 Dated May 11, 2020 Through May 25, 2020 and Electronic Debit Register for the
Month of April in the Amount of $3,082,819.56.
C.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas
Company in the Amount of $422.06 Dated May 11, 2020 Through May 25, 2020.
CA. Consideration to Approve the Renewal of Contract CO 17-143 with Mariposa Landscapes, Inc. for
Landscape Maintenance at Jersey Station (174)/Training Center/Fire Shop and Banyan Station
(175) During FY 2020/2021 and Authorize the City Manager to Renew the Contract Annually.
MOTION: Moved by Board Member Spagnolo, seconded by Board Member Hutchison, to approve Consent
Calendar Items C1. through C4. Motion carried unanimously, 5-0, with Board Member Scott abstaining on item
C3, due to her employment with Southern California Gas Company.
Items D1, E1, and F1 were taken concurrently.
D.1. Consideration of Meeting Minutes: Regular Meetings of May 20, 2020.
E.1. Consideration of Meeting Minutes: Regular Meetings of May 20, 2020.
F.1. Consideration of Meeting Minutes: Regular Meetings of May 20, 2020.
MOTION: Moved by Agency Member Scott, seconded by Agency Member Spagnolo, to approve Consent
Calendar Items D1, E1, and F1 of the Housing Successor, Successor Agency and Public Financing Authority.
Motion carried unanimously, 5-0.
*DRAFT*
June 3, 20201 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 4 of 7
Page 13
G.1. Consideration of Meeting Minutes: Regular Meetings of May 20, 2020.
G.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,013,005.21 and Weekly Check
Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of
$2,103,162.91. Dated, May 11, 2020 Through May 25, 2020 and Electronic Debit Register for the Month
of April in the Amount of $1,789,242.74.
G.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas
Company in the Amount of $17.57 Dated May 11, 2020 Through May 25,2020.
GA. Consideration to Order Annexation to Landscape Maintenance District No. 7 and Street Light
Maintenance Districts Nos. 1 and 7 Related to a Development of an Attached 1,851 Square Foot Addition
to an Existing 1,120 Square Foot Single Family House in the Estate (ER) Residential District at the North
West Corner of Banyan Street and East Avenue, Located at 13284 Banyan Street Related to Case No.
DRC2018-00974, Submitted by Allen Bennett.
RESOLUTION NO. 2020-039
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA,
ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANSCAPE MAINTENANCE DISTRICT
NO. 7 (NORTH ETIWANDA) FOR CASE NO. DRC2018-00974
RESOLUTION NO. 2020-040
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA,
ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE
DISTRICT NO. 1 (ARTERIAL STREETS) FOR CASE NO. DRC2018-00974
RESOLUTION NO. 2020-041
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA,
ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE
DISTRICT NO. 7 (NORTH ETIWANDA) FOR CASE NO. DRC2018-00974
G.S. Consideration of a Three Year Contract with Advance Chemical Transport, Inc., in the Total
Amount of $54,000 for the Home -Generated Sharps Removal and Disposal Services.
G.6. Consideration of a Contract with Hardy and Harper, Inc., in an Amount of $602,959, Plus a 10%
Contingency, and Authorization of a Budget Transfer in an Amount of $114,030 for the Fiscal Year 2019/20
Local Overlay Pavement Rehabilitation Project.
G.7. Consideration of a Contract with Gentry Brother's, Inc., in an Amount of $856,368, Plus a 5%
Contingency, and Authorization of an Appropriation in an Amount of $186,530 for the Fiscal Year 2019/20
Major Arterial Pavement Rehabilitation at Highland Avenue and Hermosa Avenue Project.
G.B. Consideration of a Cooperative Agreement (SBCTA Contract No. 20-1002316) with the San
Bernardino County Transportation Authority (SBCTA) related to the design and construction of the 6th
Street Cycle Track Project. (as amended)
G.9. Consideration to Approve the Renewal of Contract CO 16-148 with BrightView Landscape
Services for Landscape, Irrigation, and Parks Maintenance for Landscape Maintenance District 1 Parks
During FY 2020/2021 and Authorize the City Manager to Renew the Contract Annually.
*DRAFT*
June 3, 20201 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 5 of 7
Page 14
G.10. Consideration to Approve the Renewal of Contract CO 16-262 with BrightView Landscape
Services for Landscape, Irrigation, and Parks Maintenance for PD -85 Parks During FY 2020/2021 and
Authorize the City Manager to Renew the Contract Annually.
G.11. Consideration to Approve the Renewal of Contract CO 2012-009 with BrightView Landscape
Services for Maintenance of Parkway, Paseo, and Median Landscapes within Landscape Maintenance
Districts 1 and 5 During FY 2020/2021.
G.12. Consideration to Approve the Renewal of Contract CO 17-140 with Mariposa Landscapes, Inc. for
Landscape and Irrigation Maintenance on Haven Avenue and Foothill Boulevard Medians During FY
2020/2021 and Authorize the City Manager to Renew the Contract Annually.
G.13. Consideration to Approve the Renewal of Contract CO 17-142 with Mariposa Landscapes, Inc. for
Landscape and Irrigation Maintenance on General Fund, LMD 3A, and LMD 3B Parkways and Medians
During FY 2020/2021 and Authorize the City Manager to Renew the Contract Annually.
G.14. Consideration to Approve the Renewal of Contract CO 17-143 with Mariposa Landscapes, Inc. for
Park Mowing and Facility Landscape Maintenance During FY 2020/2021 and Authorize the City Manager
to Renew the Contract Annually.
G.15. Consideration to Approve the Renewal of Contract CO 18-030 with Mariposa Landscapes, Inc. for
Landscape and Irrigation Maintenance of LMDs 6, 7, 8, 9, and 10 Parkways, Paseos, and Medians During
FY 2020/2021 and Authorize the City Manager to Renew the Contract Annually.
G.16. Consideration to Award Contract to AB Fence Company, Inc. for the LMD 4R Fence Replacement
Project.
G.17. Consideration to Adopt Resolutions Pertaining to the November 3, 2020 General Municipal
Election.
RESOLUTION NO. 2020-042
A RESOLUTION OF THE CITY COUNCIL OF THE C I T Y OF RANCHO CUCAMONGA, CALIFORNIA,
CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION ON
TUESDAY, NOVEMBER 3, 2020, FOR THE ELECTION OF CERTAIN OFFICERS AND REQUESTING
THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO TO CONSOLIDATE THE
GENERAL MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION TO BE HELD
PURSUANT TO ELECTIONS CODE SECTION 10403 RELATING TO GENERAL LAW CITIES
RESOLUTION NO. 2020-043
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA,
ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO
CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS FOR THE NOVEMBER 3, 2020 ELECTION
G.18. Consideration to Approve the Use of Baker & Taylor to Provide Materials Acquisition Services to
the Rancho Cucamonga Public Library.
G.19. Consideration to Approve the Use of Bibliotheca, LLC. to Provide E -book and E-audiobook
Lending Services to the Rancho Cucamonga Public Library Using the cloudLibraryTM Platform.
MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Hutchison, to approve
Consent Calendar Items G1 through G19 with modification to item G8 and Council Member Scott abstaining
on item G3, due to her employment with Southern California Gas Company. Motion carried unanimously,
5-0.
*DRAFT*
June 3, 20201 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 6 of 7
Page 15
No items.
No items.
No items.
No items.
L.1. COUNCIL ANNOUNCEMENTS
None.
L.2. INTER -AGENCY UPDATES
None.
No items.
Mayor Michael adjourned the meeting at 7:15 p.m.
Approved:
Respectfully submitted,
Linda A. Troyan, MMC
City Clerk Services Director
*DRAFT*
June 3, 20201 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 7 of 7
Page 16
DATE: June 17, 2020
TO: President and Members of the Board of Directors
FROM: John R. Gillison, City Manager
INITIATED BY: Tamara Layne, Finance Director
SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT
OF $603,745.44 AND WEEKLY CHECK REGISTERS (EXCLUDING CHECKS
ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY) IN THE AMOUNT
OF $853,318.95 DATED MAY 26, 2020 THROUGH JUNE 07, 2020.
RECOMMENDATION:
Staff recommends Fire Board approve payment of demands as presented.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
Adequate budgeted funds are available for the payment of demands per the attached listing.
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 Check Register
Page 17
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/26/2020 through 6/7/2020
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00010699
05/27/2020
AHUMADA, ALEXANDER R
0.00
630.56
630.56
AP
00010700
05/27/2020
ALMAND, LLOYD
0.00
630.56
630.56
AP
00010701
05/27/2020
BANTAU, VICTORIA
0.00
539.86
539.86
AP
00010702
05/27/2020
BAZAL, SUSAN
0.00
743.03
743.03
AP
00010703
05/27/2020
BELL, MICHAEL L
0.00
1,723.24
1,723.24
AP
00010704
05/27/2020
BERRY, DAVID
0.00
864.82
864.82
AP
00010705
05/27/2020
BROCK, ROBIN
0.00
1,176.90
1,176.90
AP
00010706
05/27/2020
CAMPBELL, GERALD
0.00
864.82
864.82
AP
00010707
05/27/2020
CAMPBELL, STEVEN
0.00
1,189.23
1,189.23
AP
00010708
05/27/2020
CARNES, KENNETH
0.00
539.86
539.86
AP
00010709
05/27/2020
CLABBY, RICHARD
0.00
1,189.78
1,189.78
AP
00010710
05/27/2020
CLOUGHESY, DONALD R
0.00
2,281.91
2,281.91
AP
00010711
05/27/2020
CORCORAN, ROBERT ANTHONY
0.00
792.12
792.12
AP
00010712
05/27/2020
COSTELLO, DENNIS M
0.00
2,281.91
2,281.91
AP
00010713
05/27/2020
COX, KARL
0.00
630.56
630.56
AP
00010714
05/27/2020
CRANE, RALPH
0.00
630.56
630.56
AP
00010715
05/27/2020
CROSSLAND, WILBUR
0.00
539.86
539.86
AP
00010716
05/27/2020
CURATALO, JAMES
0.00
1,176.90
1,176.90
AP
00010717
05/27/2020
DAGUE, JAMES
0.00
1,127.81
1,127.81
AP
00010718
05/27/2020
DE ANTONIO, SUSAN
0.00
792.12
792.12
AP
00010719
05/27/2020
DEANS, JACKIE
0.00
245.78
245.78
AP
00010720
05/27/2020
DOMINICK, SAMUEL A.
0.00
1,176.90
1,176.90
AP
00010721
05/27/2020
EAGLESON, MICHAEL
0.00
1,723.24
1,723.24
AP
00010722
05/27/2020
EGGERS, BOB
0.00
2,281.91
2,281.91
AP
00010723
05/27/2020
FEJERAN, TIM
0.00
1,588.41
1,588.41
AP
00010724
05/27/2020
FRITCHEY, JOHN D.
0.00
539.86
539.86
AP
00010725
05/27/2020
HEYDE, DONALD
0.00
630.56
630.56
AP
00010726
05/27/2020
INTERLICCHIA, ROSALYN
0.00
245.78
245.78
AP
00010727
05/27/2020
JERKINS, PATRICK
0.00
1,588.41
1,588.41
AP
00010728
05/27/2020
KILMER, STEPHEN
0.00
1,189.78
1,189.78
AP
00010729
05/27/2020
LANE, WILLIAM
0.00
630.56
630.56
AP
00010730
05/27/2020
LARKIN, DAVID W
0.00
1,588.41
1,588.41
AP
00010731
05/27/2020
LEE, ALLAN J.
0.00
948.67
948.67
AP
00010732
05/27/2020
LENZE, PAUL E
0.00
1,487.34
1,487.34
AP
00010733
05/27/2020
LONCAR, PHILIP
0.00
1,189.78
1,189.78
AP
00010734
05/27/2020
LONGO, JOE
0.00
200.43
200.43
AP
00010735
05/27/2020
LUTTRULL, DARRELL
0.00
539.86
539.86
AP
00010736
05/27/2020
MACKALL, BEVERLY
0.00
200.43
200.43
AP
00010737
05/27/2020
MAYFIELD, RON
0.00
630.56
630.56
AP
00010738
05/27/2020
MCKEE, JOHN
0.00
630.56
630.56
AP
00010739
05/27/2020
MCNEIL, KENNETH
0.00
630.56
630.56
AP
00010740
05/27/2020
MICHAEL, L. DENNIS
0.00
1,176.90
1,176.90
AP
00010741
05/27/2020
MORGAN, BYRON
0.00
1,792.73
1,792.73
AP
00010742
05/27/2020
MYSKOW, DENNIS
0.00
1,189.78
1,189.78
AP
00010743
05/27/2020
NAUMAN, MICHAEL
0.00
539.86
539.86
AP
00010744
05/27/2020
NEE, RON
0.00
743.03
743.03
AP
00010745
05/27/2020
NELSON, MARY JANE
0.00
200.43
200.43
User: VLOPEZ - VERONICA LOPEZ
Page: 1
Current Date:
06/08/2020
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED
- CK: Agenda Check Register Portrait Layout
Time:
07:54:35
Page 18
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/26/2020 through 6/7/2020
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00010746
05/27/2020
O'BRIEN, TOM
0.00
1,281.58
1,281.58
AP
00010747
05/27/2020
PLOUNG, MICHAEL J
0.00
563.78
563.78
AP
00010748
05/27/2020
POST, MICHAEL R
0.00
1,280.32
1,280.32
AP
00010749
05/27/2020
PROULX, PATRICK
0.00
1,723.24
1,723.24
AP
00010750
05/27/2020
REDMOND, MIKE
0.00
1,176.90
1,176.90
AP
00010751
05/27/2020
ROBERTS, BRENT
0.00
792.12
792.12
AP
00010752
05/27/2020
ROBERTS, CHERYL L
0.00
2,281.91
2,281.91
AP
00010753
05/27/2020
ROEDER, JEFF
0.00
1,723.24
1,723.24
AP
00010754
05/27/2020
SALISBURY, THOMAS
0.00
630.56
630.56
AP
00010755
05/27/2020
SMITH, RONALD
0.00
539.86
539.86
AP
00010756
05/27/2020
SORENSEN, SCOTT D
0.00
1,625.06
1,625.06
AP
00010757
05/27/2020
SPAGNOLO, SAM
0.00
539.86
539.86
AP
00010758
05/27/2020
SPAIN, WILLIAM
0.00
864.82
864.82
AP
00010759
05/27/2020
SULLIVAN, JAMES
0.00
539.86
539.86
AP
00010760
05/27/2020
TAYLOR, STEVEN
0.00
1,975.24
1,975.24
AP
00010761
05/27/2020
TULEY, TERRY
0.00
1,723.24
1,723.24
AP
00010762
05/27/2020
VANDERKALLEN, FRANCIS
0.00
630.56
630.56
AP
00010763
05/27/2020
VARNEY, ANTHONY
0.00
1,176.90
1,176.90
AP
00010764
05/27/2020
WALTON, KEVIN
0.00
1,588.41
1,588.41
AP
00010765
05/27/2020
YOWELL, TIMOTHY A
0.00
245.78
245.78
AP
00010766
05/27/2020
CENTRALSQUARE TECHNOLOGIES LLC
1,320.00
0.00
1,320.00
AP
00010767
05/27/2020
ELECNOR BELCO ELECTRIC INC
141,581.03
0.00
141,581.03
AP
00010768
05/27/2020
GEOGRAPHICS
4,021.00
0.00
4,021.00
AP
00010769
05/27/2020
RICHARDS WATSON AND GERSHON
54,029.21
0.00
54,029.21
AP
00010770
05/27/2020
TICKETS.COM
15,486.50
0.00
15,486.50
AP
00010771
05/27/2020
WESTERN RENEWABLE ENERGY GENERATION INFO
127.91
0.00
127.91
AP
00010772
05/28/2020
ABC LOCKSMITHS INC
35.00
0.00
35.00
AP
00010773
05/28/2020
BIBLIOTHECA LLC
19,721.15
0.00
19,721.15
AP
00010774
05/28/2020
DUNN EDWARDS CORPORATION
306.58
0.00
306.58
AP
00010775
05/28/2020
GENERATOR SERVICES CO INC
2,628.76
0.00
2,628.76
AP
00010776
05/28/2020
HOSE MAN INC
400.24
0.00
400.24
AP
00010777
05/28/2020
OFFICE DEPOT
7,752.21
0.00
7,752.21
AP
00010778
05/28/2020
SITEONE LANDSCAPE SUPPLY LLC
55.21
0.00
55.21
AP
00010779
05/28/2020
TARGET SPECIALTY PRODUCTS
1,954.68
0.00
1,954.68
AP
00010780
05/28/2020
THOMSON REUTERS WEST PUBLISHING CORP
993.00
0.00
993.00
AP
00010781
06/03/2020
CALIF GOVERNMENT VEBA / RANCHO CUCAMONGA
23,262.20
0.00
23,262.20
AP
00010782
06/03/2020
RC CONSTRUCTION SERVICES INC
225,944.82
527,204.58
753,149.40 ***
AP
00010783
06/03/2020
RCCEA
1,895.75
0.00
1,895.75
AP
00010784
06/03/2020
RCPFA
12,558.07
0.00
12,558.07
AP
00010785
06/03/2020
RICHARDS WATSON AND GERSHON
608.00
31,917.05
32,525.05 ***
AP
00010786
06/04/2020
CITRUS MOTORS ONTARIO INC
99.95
0.00
99.95
AP
00010787
06/04/2020
DIAMOND ENVIRONMENTAL SERVICES
162.40
0.00
162.40
AP
00010788
06/04/2020
DUMBELL MAN FITNESS EQUIPMENT, THE
0.00
830.20
830.20
AP
00010789
06/04/2020
ESRI
2,000.00
0.00
2,000.00
AP
00010790
06/04/2020
HOSE MAN INC
205.83
0.00
205.83
AP
00010791
06/04/2020
MCFADDEN DALE HARDWARE
82.54
0.00
82.54
AP
00010792
06/04/2020
MINUTEMAN PRESS
183.18
0.00
183.18
User: VLOPEZ - VERONICA LOPEZ Page: 2
Current Date: 06/08/2020
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:54:35
Page 19
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/26/2020 through 6/7/2020
Check No.
Check Date
Vendor Name
Cu
Fire
Amount
AP
00010793
06/04/2020
OFFICE DEPOT
1,711.41
423.28
2,134.69 ***
AP
00010794
06/04/2020
SIEMENS MOBILITY INC
42,343.46
0.00
42,343.46
AP
00010795
06/04/2020
SITEONE LANDSCAPE SUPPLY LLC
4,241.15
0.00
4,241.15
AP
00010796
06/04/2020
SUNRISE FORD
865.04
0.00
865.04
AP
00010797
06/04/2020
TARGET SPECIALTY PRODUCTS
5,843.57
0.00
5,843.57
AP
00010798
06/04/2020
THOMPSON PLUMBING SUPPLY INC
1,706.81
0.00
1,706.81
AP
00410036
05/27/2020
KIRKPATRICK, WILLIAM
0.00
1,666.26
1,666.26
AP
00410037
05/27/2020
RODRIGUEZ, VICTOR
0.00
630.56
630.56
AP
00410038
05/27/2020
TOWNSEND, JAMES
0.00
2,281.91
2,281.91
AP
00410039
05/27/2020
WALKER, KENNETH
0.00
245.78
245.78
AP
00410040
05/27/2020
3SI SECURITY SYSTEMS INC
1,080.00
0.00
1,080.00
AP
00410041
05/27/2020
ABSG CONSULTING INC
8,500.00
0.00
8,500.00
AP
00410042
05/27/2020
ACOSTA, CHRISTI
121.00
0.00
121.00
AP
00410043
05/27/2020
ADVANCED CHEMICAL TRANSPORT INC
1,219.00
0.00
1,219.00
AP
00410044
05/27/2020
ALTA LOMA HIGH SCHOOL
0.00
2,000.00
2,000.00
AP
00410045
05/27/2020
ALTA VISTA MOBILE HOME PARK
397.59
0.00
397.59
AP
00410046
05/27/2020
AUFBAU CORPORATION
4,862.50
0.00
4,862.50
AP
00410047
05/27/2020
BARAJAS, KELLI
190.71
0.00
190.71
AP
00410048
05/27/2020
BRAUN BLAISING SMITH WYNNE
1,508.01
0.00
1,508.01
AP
00410049
05/27/2020
BRIGHTVIEW LANDSCAPE SERVICES INC
550.16
0.00
550.16
AP
00410050
05/27/2020
BURNS, BRYAN
0.00
270.00
270.00
AP
00410051
05/27/2020
C V W D
290.25
0.00
290.25
AP
00410057
05/27/2020
C V W D
70,304.45
1,407.10
71,711.55 ***
AP
00410058
05/27/2020
CA LLC - DBA ALTA LAGUNA MHP
500.00
0.00
500.00
AP
00410059
05/27/2020
CARAMEL CONNECTIONS FOUNDATION
0.00
1,000.00
1,000.00
AP
00410060
05/27/2020
CASA VOLANTE MOBILE HOME PARK
700.00
0.00
700.00
AP
00410061
05/27/2020
CENTENO, JASON
0.00
303.96
303.96
AP
00410062
05/27/2020
CHAPARRAL HEIGHTS MOBILE HOME PARK
474.35
0.00
474.35
AP
00410063
05/27/2020
CHECHITELLI, DANIELLE
393.84
0.00
393.84
AP
00410064
05/27/2020
CINTAS CORPORATION #150
0.00
159.67
159.67
AP
00410065
05/27/2020
COLUMBIA CASCADE COMPANY
469.03
0.00
469.03
AP
00410066
05/27/2020
CUCAMONGA MIDDLE SCHOOL
0.00
2,000.00
2,000.00
AP
00410067
05/27/2020
CULBERT, CHARLENE
47.00
0.00
47.00
AP
00410068
05/27/2020
D & K CONCRETE COMPANY
799.51
0.00
799.51
AP
00410069
05/27/2020
DAY CREEK INTERMEDIATE SCHOOL
0.00
1,000.00
1,000.00
AP
00410070
05/27/2020
DELAROSA, LILLIAN
79.00
0.00
79.00
AP
00410071
05/27/2020
DIRECTV
88.79
0.00
88.79
AP
00410072
05/27/2020
DONA MERCED ELEMENTARY SCHOOL
0.00
1,000.00
1,000.00
AP
00410073
05/27/2020
ELITE CUSTOMS CONSTRUCTION
1,350.00
0.00
1,350.00
AP
00410074
05/27/2020
ESTRADA, MARIE
57.00
0.00
57.00
AP
00410075
05/27/2020
ETIWANDA INTERMEDIATE SCHOOL
0.00
2,000.00
2,000.00
AP
00410076
05/27/2020
EXECUTIVE AUTO DETAIL
0.00
345.00
345.00
AP
00410077
05/27/2020
FLEETPRIDE
0.00
2,042.17
2,042.17
AP
00410078
05/27/2020
FOOTHILL COUNTRY DAY SCHOOL
208.25
0.00
208.25
AP
00410079
05/27/2020
FORE CONSTRUCTION LLC
2,837.52
0.00
2,837.52
AP
00410080
05/27/2020
GEORGE HILLS COMPANY
1,112.60
0.00
1,112.60
AP
00410081
05/27/2020
GIRARDOT, YOLANDA
178.00
0.00
178.00
User: VLOPEZ - VERONICA LOPEZ Page: 3
Current Date: 06/08/2020
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:54:35
Page 20
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/26/2020 through 6/7/2020
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00410082
05/27/2020
GIRGIS, MEFREH
327.50
0.00
327.50
AP
00410083
05/27/2020
GOLDEN STATE RISK MANAGEMENT AUTHORITY
94,200.00
1,114.00
95,314.00 ***
AP
00410084
05/27/2020
GRAYBAR ELECTRIC COMPANY INC
285.47
0.00
285.47
AP
00410085
05/27/2020
GROVES ON FOOTHILL, THE
200.00
0.00
200.00
AP
00410086
05/27/2020
HARO, SANDRA
41.50
0.00
41.50
AP
00410087
05/27/2020
HART, NANETTE
0.00
1,000.00
1,000.00
AP
00410088
05/27/2020
HMC ARCHITECTS
0.00
6,506.08
6,506.08
AP
00410089
05/27/2020
HOGAN COMPANY INC
612.45
0.00
612.45
AP
00410090
05/27/2020
HOMETOWN AMERICA RAMONA VILLA
500.00
0.00
500.00
AP
00410091
05/27/2020
HUNTINGTON, TAMMIE
112.00
0.00
112.00
AP
00410092
05/27/2020
INLAND DESERT SECURITY & COMMUNICATIONS INC
54.00
0.00
54.00
AP
00410093
05/27/2020
INLAND FAIR HOUSING AND MEDIATION BOARD
4,220.70
0.00
4,220.70
AP
00410094
05/27/2020
INLAND OVERHEAD DOOR COMPANY
876.00
0.00
876.00
AP
00410095
05/27/2020
INLAND VALLEY COUNCIL OF CHURCHES
5,072.00
0.00
5,072.00
AP
00410096
05/27/2020
INTERSTATE BATTERIES
1,753.37
0.00
1,753.37
AP
00410097
05/27/2020
INYO NETWORKS
6,394.50
0.00
6,394.50
AP
00410098
05/27/2020
JOHNSON, FAYE
569.28
0.00
569.28
AP
00410099
05/27/2020
KRZEMINSKI, ELAINE
103.00
0.00
103.00
AP
00410100
05/27/2020
LOS AMIGOS ELEMENTARY SCHOOL
0.00
2,000.00
2,000.00
AP
00410101
05/27/2020
MAIN STREET SIGNS
333.97
0.00
333.97
AP
00410103
05/27/2020
MARIPOSA LANDSCAPES INC
123,016.36
2,576.88
125,593.24 ***
AP
00410104
05/27/2020
MCI
33.08
0.00
33.08
AP
00410105
05/27/2020
MCMASTER-CARR SUPPLY COMPANY
143.26
0.00
143.26
AP
00410106
05/27/2020
MG PETROLEUM INC
1,430.00
0.00
1,430.00
AP
00410107
05/27/2020
MIJAC ALARM COMPANY
0.00
384.00
384.00
AP
00410108
05/27/2020
MILES, MENDELLE
973.60
0.00
973.60
AP
00410109
05/27/2020
MOBILITIE SERVICES LLC
500.00
0.00
500.00
AP
00410110
05/27/2020
MONTGOMERY HARDWARE CO
136.03
1,881.00
2,017.03 ***
AP
00410111
05/27/2020
MOORE, ALANA
103.00
0.00
103.00
AP
00410112
05/27/2020
MORTENSEN, AMY
126.00
0.00
126.00
AP
00410113
05/27/2020
MOUNTAIN VIEW SMALL ENG REPAIR
63.67
0.00
63.67
AP
00410114
05/27/2020
NATIONAL PEN CO LLC
659.91
0.00
659.91
AP
00410115
05/27/2020
NEWSOM, DEBI
87.00
0.00
87.00
AP
00410116
05/27/2020
NEXTECH SYSTEMS INC
18,742.69
0.00
18,742.69
AP
00410117
05/27/2020
NUNO, CHARLES
41.50
0.00
41.50
AP
00410118
05/27/2020
ONSITE TRUCK & EQUIPMENT REPAIR INC
2,279.92
0.00
2,279.92
AP
00410119
05/27/2020
ONWARD ENGINEERING
1,980.00
0.00
1,980.00
AP
00410120
05/27/2020
ORKIN PEST CONTROL
72.42
898.10
970.52 ***
AP
00410121
05/27/2020
PARKHOUSE TIRE INC
226.75
0.00
226.75
AP
00410122
05/27/2020
PEP BOYS
77.11
0.00
77.11
AP
00410123
05/27/2020
PEREA, VERONICA
403.60
0.00
403.60
AP
00410124
05/27/2020
PINES MOBILE HOME PARK, THE
200.00
0.00
200.00
AP
00410125
05/27/2020
PRIME GLASS
231.93
0.00
231.93
AP
00410126
05/27/2020
PRO -LINE INDUSTRIAL PRODUCTS INC
673.41
0.00
673.41
AP
00410127
05/27/2020
R A BATCHELOR CO
350.00
0.00
350.00
AP
00410128
05/27/2020
R AND R AUTOMOTIVE
410.58
0.00
410.58
AP
00410129
05/27/2020
RANCHO CUCAMONGA CHAMBER OF COMMERCE
3,333.26
0.00
3,333.26
User: VLOPEZ - VERONICA LOPEZ Page: 4
Current Date: 06/08/2020
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:54:35
Page 21
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/26/2020 through 6/7/2020
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00410130
05/27/2020
RANCHO CUCAMONGA TOWN SQUARE
5,687.22
0.00
5,687.22
AP
00410131
05/27/2020
RBM LOCK AND KEY SERVICE
35.56
0.00
35.56
AP
00410132
05/27/2020
RICHARD WIGHTMAN CONSTRUCTION INC
7,712.50
0.00
7,712.50
AP
00410133
05/27/2020
RUBEN'S AUTO COLLISION CENTER
1,279.58
0.00
1,279.58
AP
00410134
05/27/2020
SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT
3,350.00
0.00
3,350.00
AP
00410135
05/27/2020
SEPULVEDA, SAMANTHA
439.51
0.00
439.51
AP
00410136
05/27/2020
SIGNOR, SKYLAR
149.60
0.00
149.60
AP
00410137
05/27/2020
SILVER & WRIGHT LLP
165.20
0.00
165.20
AP
00410138
05/27/2020
SKY MOUNTAIN CHARTER - RENTALS ONLY
250.00
0.00
250.00
AP
00410140
05/27/2020
SOCAL OFFICE TECHNOLOGIES
1,354.48
366.20
1,720.68 ***
AP
00410141
05/27/2020
SONSRAY MACHINERY LLC
67.39
0.00
67.39
AP
00410142
05/27/2020
SONZENA, TORIE
155.52
0.00
155.52
AP
00410143
05/27/2020
SOUTH COAST LIGHTING & DESIGN
1,519.28
0.00
1,519.28
AP
00410147
05/27/2020
SOUTHERN CALIFORNIA EDISON
4,970.00
1,096.97
6,066.97 ***
AP
00410148
05/27/2020
SOUTHERN CALIFORNIA EDISON
1,649.37
0.00
1,649.37
AP
00410149
05/27/2020
STATEWIDE TRAFFIC SAFETY & SIGNS INC
9,946.71
0.00
9,946.71
AP
00410150
05/27/2020
STOR'EM SELF STORAGE
575.00
0.00
575.00
AP
00410151
05/27/2020
STOTZ EQUIPMENT
102.63
0.00
102.63
AP
00410152
05/27/2020
STUDIO 30
0.00
1,000.00
1,000.00
AP
00410153
05/27/2020
SULEIMAN, LATISHA
404.00
0.00
404.00
AP
00410154
05/27/2020
SUN BADGE CO
0.00
221.65
221.65
AP
00410155
05/27/2020
SUSTAINABLE CLAREMONT
0.00
1,000.00
1,000.00
AP
00410156
05/27/2020
SYCAMORE VILLA MOBILE HOME PARK
400.00
0.00
400.00
AP
00410157
05/27/2020
TIREHUB LLC
1,128.22
0.00
1,128.22
AP
00410158
05/27/2020
TORO TOWING
150.00
0.00
150.00
AP
00410159
05/27/2020
TOT LOT PROS INC
64,800.00
0.00
64,800.00
AP
00410160
05/27/2020
TOWILL INC
47,680.00
0.00
47,680.00
AP
00410161
05/27/2020
U.S. BANK PARS ACCT #6746022500
1,105.85
0.00
1,105.85
AP
00410162
05/27/2020
U.S. BANK PARS ACCT #6746022500
15,435.96
0.00
15,435.96
AP
00410163
05/27/2020
U.S. BANK PARS ACCT #6745033700
6,605.00
0.00
6,605.00
AP
00410164
05/27/2020
VALLEY POWER SYSTEMS INC
0.00
433.67
433.67
AP
00410165
05/27/2020
VELAZQUEZ, HECTOR
174.04
0.00
174.04
AP
00410166
05/27/2020
VIRGIN PULSE INC
1,104.00
0.00
1,104.00
AP
00410167
05/27/2020
WAXIE SANITARY SUPPLY
971.68
0.00
971.68
AP
00410168
05/27/2020
WEST COAST ARBORISTS INC
128,509.00
0.00
128,509.00
AP
00410169
05/27/2020
WHITFIELD, DWAYNE
20.00
0.00
20.00
AP
00410170
05/27/2020
WILLIAMS, EDDIE
12.00
0.00
12.00
AP
00410171
05/27/2020
WISE, SOPHIA
81.08
0.00
81.08
AP
00410172
05/27/2020
Z YANTO SJAFRUDIN
5,000.00
0.00
5,000.00
AP
00410173
05/28/2020
WILLIAMS, EDDIE
178.00
0.00
178.00
AP
00410174
05/28/2020
MCCLAIN, JASON
646.80
0.00
646.80
AP
00410175
06/03/2020
ABED, ASMA
335.50
0.00
335.50
AP
00410176
06/03/2020
ABLE BUILDING MAINTENANCE
3,088.90
0.00
3,088.90
AP
00410177
06/03/2020
ADAPT CONSULTING INC
0.00
473.01
473.01
AP
00410178
06/03/2020
AFLAC GROUP INSURANCE
24.58
0.00
24.58
AP
00410179
06/03/2020
ALFORD, TIM
0.00
70.00
70.00
AP
00410180
06/03/2020
ALL CITIES TOOL
172.35
0.00
172.35
User: VLOPEZ - VERONICA LOPEZ Page: 5
Current Date: 06/08/2020
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register
Portrait Layout
Time: 07:54:35
Page 22
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/26/2020 through 6/7/2020
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00410181
06/03/2020
ALL WELDING
225.00
0.00
225.00
AP
00410182
06/03/2020
AMERICAN REGISTRY FOR INTERNET NUMBERS LTD
150.00
0.00
150.00
AP
00410183
06/03/2020
ANWAR, WAEL
176.04
0.00
176.04
AP
00410184
06/03/2020
AUTOLIFT SERVICES INC
0.00
1,364.97
1,364.97
AP
00410185
06/03/2020
BAKER & TAYLOR LLC
3,944.29
0.00
3,944.29
AP
00410186
06/03/2020
BALDY FIRE AND SAFETY INC
0.00
3,202.00
3,202.00
AP
00410187
06/03/2020
BISHOP COMPANY
1,309.12
0.00
1,309.12
AP
00410192
06/03/2020
C V W D
56,033.97
84.58
56,118.55 ***
AP
00410193
06/03/2020
CAL PERS LONG-TERM CARE PROGRAM
164.48
0.00
164.48
AP
00410194
06/03/2020
CALIFA GROUP
12,874.82
0.00
12,874.82
AP
00410195
06/03/2020
CALIFORNIA STATE CONTROLLER
3,687.40
0.00
3,687.40
AP
00410196
06/03/2020
CALIFORNIA, STATE OF
100.00
0.00
100.00
AP
00410197
06/03/2020
CALIFORNIA, STATE OF
314.11
0.00
314.11
AP
00410198
06/03/2020
CALIFORNIA, STATE OF
30.00
0.00
30.00
AP
00410199
06/03/2020
CCS ORANGE COUNTY JANITORIAL INC
79,566.73
0.00
79,566.73
AP
00410200
06/03/2020
CENTENO, JASON
0.00
270.00
270.00
AP
00410201
06/03/2020
CHRISTIAN CLASSICAL CONSERVATORY
152.50
0.00
152.50
AP
00410202
06/03/2020
CINTAS CORPORATION #150
1,415.43
598.68
2,014.11 ***
AP
00410203
06/03/2020
CITY CLERKS ASSOCIATION OF CALIFORNIA
50.00
0.00
50.00
AP
00410204
06/03/2020
CONCENTRA URGENT CARE
0.00
300.00
300.00
AP
00410205
06/03/2020
CONCEPT POWDER COATING
2,200.00
0.00
2,200.00
AP
00410206
06/03/2020
CONSOLIDATED ELECTRICAL DISTR INC
1,039.70
0.00
1,039.70
AP
00410207
06/03/2020
DAISYECO INC
1,148.38
0.00
1,148.38
AP
00410208
06/03/2020
DALIDA, LIZA
335.50
0.00
335.50
AP
00410209
06/03/2020
DATA TICKET INC
5,072.56
0.00
5,072.56
AP
00410210
06/03/2020
DAVIS, CAROL
94.00
0.00
94.00
AP
00410211
06/03/2020
DELTA DENTAL INSURANCE COMPANY
1,197.68
0.00
1,197.68
AP
00410212
06/03/2020
DELTA DENTAL INSURANCE COMPANY
42,381.53
0.00
42,381.53
AP
00410213
06/03/2020
DEPENDABLE COMPANY INC
6.75
0.00
6.75
AP
00410214
06/03/2020
ERICKSON-HALL CONSTRUCTION CO
0.00
78,491.25
78,491.25
AP
00410215
06/03/2020
FACTORY MOTOR PARTS
0.00
2,692.78
2,692.78
AP
00410216
06/03/2020
FITE, TESFANESH
655.00
0.00
655.00
AP
00410217
06/03/2020
FRANKLIN TRUCK PARTS INC
0.00
291.74
291.74
AP
00410218
06/03/2020
FRONTIER COMM
2,292.61
580.18
2,872.79 ***
AP
00410219
06/03/2020
FRONTIER COMM
3,386.74
0.00
3,386.74
AP
00410220
06/03/2020
FUEL SERV
0.00
5,603.91
5,603.91
AP
00410221
06/03/2020
GLOBALSTAR USA
129.37
0.00
129.37
AP
00410222
06/03/2020
GRAINGER
1,415.94
260.54
1,676.48 ***
AP
00410223
06/03/2020
HEARTSAVERS LLC
110.00
0.00
110.00
AP
00410224
06/03/2020
HENRY SCHEIN INC
269.38
0.00
269.38
AP
00410225
06/03/2020
HERITAGE EDUCATION GROUP
385.00
0.00
385.00
AP
00410226
06/03/2020
HI -WAY SAFETY INC
447.02
0.00
447.02
AP
00410227
06/03/2020
HMC ARCHITECTS
18,151.36
3,000.17
21,151.53 ***
AP
00410228
06/03/2020
HOYT LUMBER CO, S M
0.00
38.76
38.76
AP
00410229
06/03/2020
HUMPHREYS, KATHLEEN
27.00
0.00
27.00
AP
00410230
06/03/2020
INLAND PACIFIC BALLET
825.00
0.00
825.00
AP
00410231
06/03/2020
IRON MOUNTAIN OSDP
1,010.34
0.00
1,010.34
User: VLOPEZ - VERONICA LOPEZ Page: 6
Current Date: 06/08/2020
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:54:35
Page 23
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/26/2020 through 6/7/2020
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00410232
06/03/2020
KAISER FOUNDATION HEALTH PLAN INC
239,595.17
0.00
239,595.17
AP
00410233
06/03/2020
KEPHART, DANA
58.00
0.00
58.00
AP
00410234
06/03/2020
KINGDOM CREATIONS
285.54
0.00
285.54
AP
00410235
06/03/2020
KISHKOVAROV, FILIPP
38.44
0.00
38.44
AP
00410236
06/03/2020
LAYNE, MICHAEL K
0.00
1,500.00
1,500.00
AP
00410237
06/03/2020
LEE, HO
137.60
0.00
137.60
AP
00410240
06/03/2020
LOWES COMPANIES INC.
6,071.38
4,692.47
10,763.85 ***
AP
00410241
06/03/2020
LOZANO SMITH LLP
1,332.00
0.00
1,332.00
AP
00410242
06/03/2020
MARCEY, ADRIENNE
335.50
0.00
335.50
AP
00410243
06/03/2020
MARIPOSA LANDSCAPES INC
58,344.35
18,757.00
77,101.35 ***
AP
00410244
06/03/2020
MCCLURE, JANETTE
107.00
0.00
107.00
AP
00410245
06/03/2020
MEDINA, JENNIFER
118.44
0.00
118.44
AP
00410246
06/03/2020
MULLEN, CELIA
70.30
0.00
70.30
AP
00410247
06/03/2020
NAPA AUTO PARTS
0.00
1,268.80
1,268.80
AP
00410248
06/03/2020
NEXTECH SYSTEMS INC
7,038.66
0.00
7,038.66
AP
00410249
06/03/2020
NUTRIEN AG SOLUTIONS
292.89
0.00
292.89
AP
00410250
06/03/2020
ORKIN PEST CONTROL
603.88
0.00
603.88
AP
00410251
06/03/2020
PACIFIC WESTERN BANK
11,891.83
27,747.61
39,639.44 ***
AP
00410252
06/03/2020
PRE -PAID LEGAL SERVICES INC
60.17
0.00
60.17
AP
00410253
06/03/2020
RBM LOCK AND KEY SERVICE
75.69
0.00
75.69
AP
00410254
06/03/2020
REDLANDS UNIFIED SCHOOL DISTRICT
935.00
0.00
935.00
AP
00410255
06/03/2020
REDLANDS UNIFIED SCHOOL DISTRICT
505.75
0.00
505.75
AP
00410256
06/03/2020
REDLANDS UNIFIED SCHOOL DISTRICT
756.50
0.00
756.50
AP
00410257
06/03/2020
REFRIGERATION SUPPLIES DISTRIBUTOR
691.55
0.00
691.55
AP
00410258
06/03/2020
RELIA, SACHIN
449.00
0.00
449.00
AP
00410259
06/03/2020
RJ THOMAS MFG COMPANY INC
4,774.03
0.00
4,774.03
AP
00410260
06/03/2020
SAN BERNARDINO COUNTY
0.00
13,266.27
13,266.27
AP
00410261
06/03/2020
SBPEA
2,523.51
0.00
2,523.51
AP
00410262
06/03/2020
SCHADE, JOHN
261.00
0.00
261.00
AP
00410263
06/03/2020
SHERIFFS COURT SERVICES
100.00
0.00
100.00
AP
00410270
06/03/2020
SOUTHERN CALIFORNIA EDISON
9,330.50
1,480.56
10,811.06 ***
AP
00410271
06/03/2020
SOUTHERN CALIFORNIA EDISON
5,791.21
0.00
5,791.21
AP
00410272
06/03/2020
SOUTHWEST TRAFFIC SYSTEMS INC
4,994.78
0.00
4,994.78
AP
00410273
06/03/2020
STANDARD INSURANCE COMPANY
12,009.56
0.00
12,009.56
AP
00410274
06/03/2020
STANDARD INSURANCE COMPANY
3,618.74
0.00
3,618.74
AP
00410275
06/03/2020
TAHA, HALA ABU
335.50
0.00
335.50
AP
00410276
06/03/2020
TESLA ENERGY OPERATIONS INC
868.56
0.00
868.56
AP
00410277
06/03/2020
TRANSLATION EQUIPMENT
12,226.68
0.00
12,226.68
AP
00410278
06/03/2020
TUNGGALDJAJA, INGE
2,300.00
0.00
2,300.00
AP
00410279
06/03/2020
UNITED SITE SERVICES OF CA INC
301.45
0.00
301.45
AP
00410280
06/03/2020
UNITED WAY
60.00
0.00
60.00
AP
00410281
06/03/2020
UPS
14.57
0.00
14.57
AP
00410282
06/03/2020
VAN DAELE HOMES CORPORATION
86.21
0.00
86.21
AP
00410283
06/03/2020
VELOCITY TRUCK CENTERS
92.00
0.00
92.00
AP
00410284
06/03/2020
VENEKLASEN ASSOCIATES INC
0.00
12,000.00
12,000.00
AP
00410285
06/03/2020
VERIZON WIRELESS - LA
0.00
4,962.12
4,962.12
AP
00410286
06/03/2020
VOHNE LICHE KENNELS INC
125.00
0.00
125.00
User: VLOPEZ - VERONICA LOPEZ Page: 7
Current Date: 06/08/2020
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:54:35
Page 24
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/26/2020 through 6/7/2020
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00410287
06/03/2020
VULCAN MATERIALS COMPANY
3,249.66
0.00
3,249.66
AP
00410288
06/03/2020
WAXIE SANITARY SUPPLY
2,808.74 1,846.33
4,655.07 ***
AP
00410289
06/03/2020
WESTLAND GROUP INC
4,353.00
0.00
4,353.00
AP
00410290
06/03/2020
WESTRUX INTERNATIONAL INC
0.00 388.74
388.74
AP
00410291
06/03/2020
WILSON & BELL AUTO SERVICE
911.30
0.00
911.30
AP
00410292
06/03/2020
WINZER CORPORATION
0.00 100.24
100.24
AP
00410293
06/03/2020
XEROX CORPORATION
672.35
0.00
672.35
AP
00410294
06/03/2020
XEROX FINANCIAL SERVICES
298.38
0.00
298.38
AP
00410295
06/03/2020
YORK RISK SERVICES GROUP INC
14,631.00
0.00
14,631.00
Total City:
$1,921,139.67
Total Fire:
$853,318.95
Grand Total:$2,774,45K.67
Note:
k k k Check
Number
includes both City and Fire District expenditures
User: VLOPEZ - VERONICA LOPEZ Page: 8 Current Date: 06/08/2020
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:54:35
Page 25
DATE: June 17, 2020
TO: President and Members of the Board of Directors
FROM: John R. Gillison, City Manager
INITIATED BY: Tamara Layne, Finance Director
SUBJECT: CONSIDERATION TO APPROVE WEEKLY CHECK REGISTERS FOR
CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY IN THE
AMOUNT OF $489.95 DATED MAY 26, 2020 THROUGH JUNE 07, 2020.
RECOMMENDATION:
Staff recommends Fire Board approve payment of demands as presented.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
Adequate budgeted funds are available for the payment of demands per the attached listing.
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 So Ca Gas - Check Register
Page 26
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
So Calif Gas Company Only.
Agenda Check Register
5/26/2020 through 6/7/2020
Check No. Check Date Vendor Name Ca Fire Amount
AP 00410139 05/27/2020 SO CALIF GAS COMPANY 8,675.95 489.95 9,165.90 ***
AP 00410264 06/03/2020 SO CALIF GAS COMPANY 946.22 0.00 946.22
Total City: $9,622.17
Total Fire: $489.95
Grand Total: .
Note:
*** Check Number includes both City and Fire District expenditures
User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 06/08/2020
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:59:14
Page 27
DATE: June 17, 2020
TO: President and Members of the Board of Directors
FROM: Lori E. Sassoon, Deputy City Manager/Administrative Services
INITIATED BY: Tamara L. Layne, Finance Director
Sandra G. Ramirez, Department Manager
SUBJECT: CONSIDERATION TO RECEIVE AND FILE CURRENT INVESTMENT
SCHEDULE AS OF MAY 31, 2020.
RECOMMENDATION:
Staff recommends that the President and Members of the Board of Directors receive and file the
attached current investment schedule for the Rancho Cucamonga Fire Protection District as of May 31,
2020.
BACKGROUND:
The attached investment schedule as of May 31, 2020 reflects cash and investments managed by the
Finance/Treasury Management Division and is in conformity with the requirements of California
Government Code Section 53601 and the Rancho Cucamonga Fire Protection District's adopted
Investment Policy as approved by the President and Members of the Board of Directors on February
20, 2019.
ANALYSIS:
The District's Treasurer is required to submit a quarterly investment report to the President and
Members of the Board of Directors in accordance with California Government Code Section 53646.
The quarterly investment report is required to be submitted within 30 days following the end of the
quarter covered by the report. However, the District Treasurer has elected to provide this report on a
monthly basis.
FISCAL IMPACT:
None
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 - Portfolio Management - Portfolio Summary May 31, 2020
Page 28
LI
RE
R. C. Fire Protection District
Portfolio Management
Portfolio Summary
May 31, 2020
City of Rancho Cucamonga
Reporting period 0510112020-0513112020
Run Date: 0611 012020 - 1612
Page 29
Portfolio FIRE
AP
PM (PRF_PM1) 7.3.0
Report Ver. 7.3.6.1
Par Market
Book
% of
Days to
YTM
YTM
Investments
Value Value
Value
Portfolio
Term
Maturity
360 Equiv.
365 Equiv.
Local Agency Investment Fund
33,068,990.09 33,068,990A9
33,068,990.09
43.44
1
1
1.344
1.363
Passbook/Checking Accounts
2,559,052.65 2,559,052.65
2,559,052.65
3.36
1
1
0.197
0.200
Federal Agency Issues - Coupon
37,500,000.00 37,696,276.10
37,498,731.88
49.26
1,627
1,067
1.741
1766
Treasury Securities - Coupon
1,500,000.00 1,510,782.00
1,500, 000.00
1.97
1,461
182
1.603
1.625
Supranational Securities
1,500,000.00 1,510,043.07
1,500,000.00
1.97
1,827
1,631
2.130
2.160
76,128,042.74 76,345,143.91
76,126,774.62
100.00%
867
562
1.522
1.543
Investments
Cash and Accrued Interest
Accrued Interest at Purchase
1,269.72
1,269,72
S u btota 1
1,269.72
1,269.72
Total Cash and Investments
76,128,042.74 76,346,413.63
76,128,044.34
867
562
1.522
1.543
Total Earnings
May 31 Month Ending Fiscal Year To Date
Current Year
103,204.08 1,137,491.30
Average Daily Balance
71,173,890.19 67,391,975.42
Effective Rate of Return
1.71% 1.83%
1 certify that this report accurately reflects all District pooled investments and is in conformity with the investment
policy adopted February 20, 2019.
A copy of the investment policy is available
in
the Administrative Services Department.
The Investment Program herein shown provides sufficient cash flow liquidity to meet the next six months estimated expenditures.
The month-end market
values were obtained from (IDC) -Interactive
.
Data Corporation pricing service.
( K'2
Lori E%ofassoon, Treasurer
Reporting period 0510112020-0513112020
Run Date: 0611 012020 - 1612
Page 29
Portfolio FIRE
AP
PM (PRF_PM1) 7.3.0
Report Ver. 7.3.6.1
R. C. Fire Protection District
Portfolio Management
Portfolio Details - Investments
May 31, 2020
Page 1
Average Purchase Stated YTM Days to Maturity
CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's Maturity Date
Local Agency Investment Fund
SYS0001 0001 LOCAL AGENCY INVESTMENT FUND 33,068,990.09 33,068,990.09 33,068,990.09 1.363 1.363 1
Subtotal and Average 26,681,893.32 33,068,990.09 33,068,990.09 33,068,990.09 1.363 1
Certificates of Deposit- Bank
Subtotal and Average 134,354.84
Passbook/Checking Accounts
SYS0002 0002 UNION BANK OF CALIFORNIA 2,559,052.65
Subtotal and Average 375,060.92 2,559,052.65
Federal Agency Issues - Coupon
3133EHHH9
1104
FEDERAL FARM CREDIT BANK
3133EKH41
1118
FEDERAL FARM CREDIT BANK
3133ELJF2
1125
FEDERAL FARM CREDIT BANK
3133ELLK8
1128
FEDERAL FARM CREDIT BANK
313OA9VU2
1097
FEDERAL HOME LOAN BANK
3130AAQU5
1100
FEDERAL HOME LOAN BANK
3130AHWB5
1126
FEDERAL HOME LOAN BANK
3130AJ5A3
1130
FEDERAL HOME LOAN BANK
3130AJ7G9
1131
FEDERAL HOME LOAN SANK
3134G8RA9
1083
FEDERAL HOME LOAN MTG CORP
3134G9PV3
1090
FEDERAL HOME LOAN MTG CORP
3134GT61-11
1119
FEDERAL HOME LOAN MTG CORP
3134GURZ5
1121
FEDERAL HOME LOAN MTG CORP
3134GUOU7
1124
FEDERAL HOME LOAN MTG CORP
3136G3QQ1
1088
FEDERAL NATL MTG ASSN
3136G3H65
1096
FEDERAL NATL MTG ASSN
3136G4UE1
1127
FEDERAL NATL MTG ASSN
3135GOY23
1129
FEDERAL NATL MTG ASSN
3136G4UJ0
1132
FEDERAL NATL MTG ASSN
Treasury Securities - Coupon
91282BM98 1099
Run Date, 06110!2020 - 16,12
Subtotal and Average 40,982,581.11
2, 559, 052.65
2,559,052.65
2,559,052.65 0.200 P-1 0.200 1
2,559,052.65 0.200 1
05102/2017
1,000,000.00
1,032,250.56
999,232.22
1.920
09103/2019
2,500,000.00
2,509,418,25
2,500,000.00
2.000
01123/2020
3,000,000.00
3,004,777.71
2,998,633.43
1.830
02/13/2020
2,000,000.00
2,015,239-00
1,999,530.15
1.790
11/25/2016
2,000,000.00
2,011,708.24
2,000,000,00
1.350
01130/2017
2,000,000.00
2,013,419.18
2,000,000.00
1.800
01123/2020
2,000,000.00
2,004,268.94
2,000,000.00
2.000
02119/2020
1,500, 000.00
1,511,344,40
1,500,000.00
1.740
02126/2020
2,000,000.00
2,004,052.66
2,000,635.14
1.730
03130/2016
2,500,000.00
2,502,616.63
2,500,000.00
1.500
05127/2016
2,000,000.00
2,026,745.10
2,000,000.00
1.550
09109/2019
1,500,000.00
1,500,602.66
1,500,000.00
2.000
11118/2019
2,000,000.00
2,013,565.46
2,000,000.00
2.030
11112/2019
2,500,000.00
2,506,935.55
2,500,000.00
1.875
05/25/2016
1,500,000.00
1,506,106-52
1,500,000.00
1.500
07/28/2016
1,500.000.00
1,519,798-64
1,500,000.00
1.400
02113/2020
3,000,000.00
3,007,359.39
3,000,000.00
1.730
02118/2020
2,000,000.00
2,004,520-38
2,000,000.00
1.900
02126/2020
1,000,000 00
1,001, 546.83
1,000,700.94
1.850
37,500,000.00
37,696,276.10
37,498,731.88
US TREASURY NOTE 11/30/2016 1,500,000.00
Subtotal and Average 1,500,000.00 1,500,000.00
1,510,782.00
1,510,782.00
Aaa 1 962 700 05/02/2022
Aaa 2.000 1,555 09/03/2024
Aaa 1.843 1,330 01/22/2024
Aaa 1.795 1,709 02104/2025
Aaa 1.350 176 11/24/2020
Aaa 1.800 151 10/30/2020
Aaa 2-000 1,695 01/21/2025
Aaa 1.740 1,540 08/19/2024
Aaa 1.721 1,365 02/26/2024
Aaa 1.500 29 06/30/2020
Aaa 1.550 360 05/27/2021
Aaa 2.000 1,561 09/09/2024
Aaa 2.030 1,631 11/18/2024
Aaa 1.875 1,075 05112/2023
Aaa 1.500 177 11/25/2020
Aaa 1.400 422 07/28/2021
Aaa 1.730 1,260 11/13/2023
Aaa 1.900 1,723 02118/2025
Aaa 1.834 1,731 02126/2025
1.766 1,067
1,500,000.00 1.625 Aaa 1.625 1B2 11/30/2020
1,500,000.00 1.625 182
Portfolio FIRE
AP
PM (PRF_PM2) 7.3.0
Page 30 Report Ver. 7.3.6.1
R. C. Fire Protection District
Portfolio Management
Portfolio Details - Investments
May 31, 2020
Page 2
Average Purchase Stated YTM Days to Maturity
GUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Moody's Maturity Date
Supranational Securities
4590581-109 1123 INTL BANK RECONSTRUCTION & DEV 11/18/2019 1,500,000.00 1,510,043.07 1,504,000.00 2.160 Aaa 2.160 1,631 11/18/2024
Subtotal and Average 1,500,000.00 1,500,000.00 1,510,043.07 1,500,000.00 2.160 1,631
Total and Average 71,173,890.19 76,128,042.74 76,345,143.91 76,126,774.62 1.543 562
Portfolio FIRE
AP
Run Date: 0611 012020 - 16:12
PM {PRF_PM2} 7.3.0
Page 31
R. C. Fire Protection District
Portfolio Management Page 3
Portfolio Details - Cash
May 31, 2020
Average Purchase Stated YTM Days to
CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Moody's Maturity
Average Balance 0.00 Accrued Interest at Purchase 1,269.72 1,269.72 0
Subtotal 1,269.72 1,269,72
Total Cash and Investments 71,173,890.19 76,129,042.74 76,346,413.63 76,128,044.34 1.543 562
Portfolio FIRE
AP
Run Date0611012020-1612
PM {PRF_PM2} 7.3.0
Page 32
R. C. Fire Protection District
Portfolio Management
Activity By Type
May 1, 2020 through May 31, 2020
Stated Transaction Purchases Redemptions
CUSIP Investment # Issuer Rate Date or Deposits or Withdrawals Balance
Local Agency Investment Fund (Monthly Summary)
SYS0001 0001 LOCAL AGENCY INVESTMENT FUND 1.363 9,000,000.00 1,500,000.00
Subtotal 9,000,000.00 1,500,000.00 33,068,990.09
Certificates of Deposit - Bank
61747MY39 1106 MORGAN STANLEY BANK 2.750 05118/2020 0.00 245,000.00
Subtotal 0.00 245,000.00 0.00
Passbook/Checking Accounts (Monthly Summary)
SYS0002 0002
UNION BANK OF CALIFORNIA 0.200
Subtotal
Federal Agency Issues - Coupon
3133EKNE2 1114
FEDERAL FARM CREDIT BANK 2.620 05/28/2020
3130AOZRS 1098
FEDERAL HOME LOAN BANK 1.250 05/28/2020
Subtotal
Treasury Securities - Coupon
Subtotal
2,256,791.45 0.00
2,256,791.45 0.00
0.00 2,000,000.00
0.00 2,000,000,00
0.00 4,000,000.00
2,559,052.65
37,498,731.88
11500,000.00
Supranational Securities
Subtotal 1,500,000.00
Total 11,256,791.45 5,745,000.00 76,126,774.62
Run Date: 06110/2020 - 16:12
Page 33
Page 1
Portfolio FIRE
AP
PM (PRF_PM3) 7.3.0
Report Ver. 7.3.6,1
Federal Agency
Coupon
49.26%
Rancho Cucamonga Fire Protection District
Portfolio Composition
May 31, 2020
Supranational Securities
1.97%
Accounts
3.36%
Page 34
Local Agency Investment
Fund
43.44%
50.00%
45.00%
40.00%
35.00%
30.00%
25.00%
20.00%
15,00%
10.00%
5.00%
0.00%
Rancho Cucamonga Fire Protection District
Portfolio Maturity Distribution
May 31, 2020
45.17%
21.66%
15.57%
10.83%
-- 3.38% 3.38%
Under 6 Months 6 - 12 Months 1 - 2 Years 2 - 3 Years 3 - 4 Years 4 - 5 Years
Note: Callable securities in portfolio are included in the maturity distribution analysis to their stated maturity date, although they may be called
prior to maturity.
Page 35
DATE: June 17, 2020
TO: President and Members of the Board of Directors
FROM: John R. Gillison, City Manager
INITIATED BY: Ivan Rojer, Fire Chief
Eric Noreen, Deputy Fire Chief
Michelle Cowles, Management Analyst II
SUBJECT: CONSIDERATION OF A RESOLUTION APPROVING THE ANNUAL LOCAL
RESPONSIBILITY AREA WILDLAND PROTECTION AGREEMENT WITH
THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION
IN THE AMOUNT OF $194,745.
RECOMMENDATION:
Staff recommends the Fire Board adopt a resolution approving the annual renewal of Local
Responsibility Area (LRA) Wildland Protection Agreement No. 3CA04815 with the California
Department of Forestry and Fire Protection (Cal FIRE) for $194,745.
BACKGROUND:
On October 1, 2015, Rancho Cucamonga Fire Protection District (District) agreed with Cal FIRE to
provide supplemental wildland fire protection of 1206.60 acres of wildland within the District. The Fire
Board approves the renewal of the Cal FIRE agreement annually. The City of Rancho Cucamonga is
currently in the process of annexing 4,104 acres of State Responsibility Area (SRA) known as the
Etiwanda Heights Plan into the city limits. The approval of the annexation would require additional
supplemental wildland fire protection from Cal Fire. The total acreage of the wildland contract for 2020
would be 5,271 Acres. The Cal Fire contract is an annual fee and cannot be prorated.
The wildland/urban interface area of Rancho Cucamonga is prone to wildfire. The magnitude of these
wildfires, as witnessed in the October 2013 Grand Prix Fire and the April 2014 Etiwanda Fire, in terms
of suppression efforts and response, far exceeds the capabilities of the District on -duty fire crews.
Local city fire departments and districts routinely rely on mutual aid to assist each other in large-scale
incidents. Mutual aid is a like -for -like provision of resources without cost to the receiving agency. The
suppression of massive wildfires is enhanced by utilizing water and retardant dropping aircraft, hand
crews, dozers, and various overhead management positions. These specialized resources are critical
for the initial suppression of a wildland fire. The District does not have these dedicated resources or
enough overhead to fill all the needed positions on a complex local mutual threat zone wildfire. The
State of California realizes that fires in the Rancho Cucamonga wildland/urban interface are a mutual
threat to State Responsibility Areas (SRA) and formulates available agreements with local agencies on
a per -acre fee.
ANALYSIS:
Through this Agreement, Cal FIRE would assume the primary fiscal responsibility for suppressing
wildland fires in the contract area. Our LRA, which is City incorporated land, would be supported with
Page 36
resources and a level of service provided on the adjacent SRA land without the burden of the significant
unfunded liability.
In the event of a significant wildfire in the contract area, fire suppression costs would likely exceed the
amount of the proposed contract. If the Fire Board chooses not to renew the LRA Wildland Protection
Agreement, the actual cost of retardant dropping aircraft, hand crews, dozers, and various overhead
management positions utilized to suppress wildland fires in our LRA will be the responsibility of the Fire
District.
Annual amendments to the Agreement are required to reflect any changes in Cal FIRE's costs for
providing this service.
FISCAL IMPACT:
The FY2020/21 LRA Wildland Protection Agreement rate is $32.85 per acre. The total cost is
$194,745, which includes a 12.47% administrative fee. In anticipation of this Agreement, the District
budgeted funds in Fire Suppression/Contract Services, Account Number 3281508-5300.
COUNCIL GOAL(S) ADDRESSED:
This Agreement will promote and enhance a safe and healthy community by reducing the threat of
wildfire, working cooperatively with stakeholders to enhance firefighting resources in the designated
wildfire prone lands, and providing a high quality of life, property, and habitat for all.
ATTACHMENTS:
Description
ATTACHMENT 1 - Resolution
Page 37
ATTACHMENT 1
RESOLUTION NO. FD 20-xxx
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA
FIRE PROTECTION DISTRICT, COUNTY OF SAN BERNARDINO, STATE OF
CALIFORNIA, APPROVING THE LOCAL RESPONSIBILITY AREA WILDLAND
PROTECTION AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF FORESTRY
AND FIRE PROTECTION (Cal FIRE) FOR SERVICES FROM JULY 1, 2020 TO JUNE 30,
2021
WHEREAS, the Rancho Cucamonga Fire Protection District (RCFPD) is a public agency and California fire
protection district located in the County of San Bernardino, State of California; and
WHEREAS, the wildland/urban interface area of the RCFPD and the City of Rancho Cucamonga is prone
to wildfire and the magnitude of these wildfires, in terms of suppression efforts and response, far exceeds the
capabilities of RCFPD on -duty crews; and
WHEREAS, the suppression of large-scale wildfires is enhanced by utilizing water and retardant dropping
aircraft, hand crews, dozers, and various overhead management positions; and
WHEREAS, RCFPD does not have the capacity to provide firefighting aircraft, hand crews, dozers, and
enough overhead management to respond to large wildland fires on a mutual aid basis; therefore, RCFPD must
contract for these services; and
WHEREAS, pursuant to Public Resources Code Section 4142, et seq., the California Department of
Forestry and Fire Protection (Cal FIRE) may, with the approval of the Department of General Services, enter into a
cooperative agreement upon such terms and under such conditions it deems wise, for preventing and suppressing
forest fires or other fires in any lands within any county, city, or district which makes an appropriation for such
purpose; and
WHEREAS, the purpose of an operating plan is to increase and/or enhance the fire ground operations
within the Cal FIRE San Bernardino -- Rancho Cucamonga Fire Protection District Wildland Contract Area,
including mutual threat zones. This plan would allow responding agencies to pre -designate the Unified Ordering
point, VHF Radio Frequencies, establishment of a Unified Command structure for wildland fires in the contract
area; and
WHEREAS, the Fiscal Year 2020/21 cost for 5,271 acres is $32.85 per acre for a total cost of $194,744.45,
which includes a 12.47% administrative fee.
NOW, THEREFORE, THE PRESIDENT OF THE RANCHO CUCAMONGA FIRE PROTECTION
DISTRICT HEREBY RESOLVES, as follows:
1. The facts set forth in the Recitals, above are true and correct.
2. The Board of Directors of the Rancho Cucamonga Fire Protection District hereby approves the Local
Responsibility Area Wildland Protection Agreement with the California Department of Forestry and Fire Protection
(Cal FIRE) dated June 17, 2020, in the total amount of $194,744.45, for the period of July 1, 2020 through June 30,
2021.
3. The Secretary of the Rancho Cucamonga Fire Protection District shall certify to the adoption of this Resolution.
BE IT FURTHER RESOLVED, that the President of said Board be and hereby is authorized to sign and
execute said agreement on behalf of the Rancho Cucamonga Fire Protection District.
Page 38
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Robert Neiuber, Human Resources Director
SUBJECT: CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE RANCHO
CUCAMONGA FIRE PROTECTION DISTRICT'S SALARY SCHEDULES FOR
FISCAL YEAR 2020-21, INCLUDING THE ADDITION OF FIRE BUSINESS
MANAGER CLASSIFICATION.
RECOMMENDATION:
Staff recommends the Board of Directors of the Rancho Cucamonga Fire Protection District adopt the
attached resolution approving the salary schedules for fiscal year 2020-21 for job classifications
employed by the Rancho Cucamonga Fire Protection District, including the addition of Fire Business
Manager Classification.
BACKGROUND:
The Fire Board traditionally adopts salary resolutions for those classifications employed by the Rancho
Cucamonga Fire District. These resolutions are updated to reflect changes in salaries, additions, and
deletions of classifications, changes in job titles and other terms of employment.
The Fire Board considers salary schedules twice a year. Updates to the salary schedules include terms
negotiated on the current Memorandum of Understanding (MOU).
ANALYSIS:
The attached resolution includes changes previously approved in the MOU for Fire Union and Fire
Management Group. These changes include a 4% equity adjustment effective July 11, 2020 for the Fire
Union and Fire Management bargaining units.
In addition, changes to the Fire Union salary schedule include an update to the Field Training Officer's
hourly rate to accurately reflect the position's current 40 -hour work week schedule and the deletion of
Fire Inspector as a result of the position's reclassification to Fire Captain Specialist.
The Fire Support Services Association (FSSA) salary schedule includes the addition of Fire Business
Manager classification. This position is an upgrade to the currently vacant Management Analyst III
position. The upgrade accurately reflects the current job duties and responsibilities of the position and
the evolving needs of the Fire District. The Fire Business Manager is an essential position
administering and directing programs, budget and contracts, and administrative business operations. A
recent classification and compensation study showed the Fire Business Manager duties and
compensation comparable to the City's Principal Management Analyst classification.
Page 39
Staff recommends that the Fire Board approve the resolution updating the Fire Union and Fire
Management salary schedules for fiscal year 2020-21 to include the aforementioned changes as
agreed upon in the respective MOUs, and the addition of the Fire Business Manager classification to
the FSSA salary schedule at the same salary range as the Principal Management Analyst.
FISCAL IMPACT:
Adjustments to the salary schedules including the addition of the Fire Business Manager classification
and their fiscal impacts were considered during the FY 2020-21 Budget.
COUNCIL GOAL(S) ADDRESSED:
ENHANCING PREMIER COMMUNITY STATUS
The approval of this resolution helps the District ensure classifications reflect, attract and retain an
exceptional workforce to continue to be a premier employer for the community.
ATTACHMENTS:
Description
Attachment 1 - Resolution
Attachment 2 - Fire Union Salary Schedule
Attachment 3 - Fire Management Group Salary Schedule
Attachment 4 - Fire Support Services Association Salary Schedule
Attachment 5 - Fire Part-time Employees Salary Schedule
Page 40
RESOLUTION NO. FD 20-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT,
RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE
SALARY SCHEDULES FOR FISCAL YEAR 2020-21,
INCLUDING THE ADDITION OF THE FIRE BUSINESS
MANAGER CLASSIFICATION
WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has
determined that it is necessary for the efficient operation and management of the District that
policies be established prescribing salary ranges, benefits and holidays and other policies for
employees of the Rancho Cucamonga Fire Protection District; and
WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has
previously adopted salary resolutions that established salary ranges, benefits and other terms of
employment for employees of the Rancho Cucamonga Fire Protection District; and
WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District
recognizes that it is necessary from time to time to amend the salary resolution to accommodate
changes in position titles, classifications salary ranges, benefits and other terms of employment;
and
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Rancho
Cucamonga Fire Protection District, Rancho Cucamonga, California to approve the attached
salary schedules for the Fire District positions (Attachments 2 - 5) effective July 1, 2020.
PASSED, APPROVED AND ADOPTED this 17th day of June, 2020.
L. Dennis Michael, President
ATTEST:
Janice C. Reynolds, Secretary
Page 41
FIRE UNION
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
July 11, 2020
Page 42
Resolution No. FD
A
B
C
D
E
FIRE CAPTAIN
33.52
35.20
36.95
38.80
40.74 Hourly
3,753.71
3,941.99
4,138.55
4,345.78
4,562.47 Bi -Weekly
8,133.04
8,540.97
8,966.87
9,415.85
9,885.36 Monthly
FIRE CAPTAIN
33.52
35.20
36.95
38.80
40.74 Hourly
SPECIALIST
3,753.71
3,941.99
4,138.55
4,345.78
4,562.47 Bi -Weekly
8,133.04
8,540.97
8,966.87
9,415.85
9,885.36 Monthly
FIRE ENGINEER
28.57
29.99
31.50
33.07
34.73 Hourly
3,199.53
3,359.39
3,527.54
3,703.98
3,889.89 Bi -Weekly
6,932.32
7,278.68
7,643.00
8,025.28
8,428.09 Monthly
FIREFIGHTER
24.97
26.22
27.53
28.91
30.35 Hourly
2,796.93
2,936.66
3,083.49
3,237.43
3,399.65 Bi -Weekly
6,060.01
6,362.76
6,680.89
7,014.42
7,365.92 Monthly
FIELD TRAINING OFFICER
46.92
49.27
51.73
54.32
57.03 Hourly
(40 hour Workweek)
3,753.71
3,941.99
4,138.55
4,345.78
4,562.47 Bi -Weekly
8,133.04
8,540.97
8,966.87
9,415.85
9,885.36 Monthly
HAZARDOUS MATERIAL STIPEND (5% of Fire Enqr.
Step E)
(40 Hour Workweek)
2.43
2.43
2.43
2.43
2.43 Hourly
(56 Hour Workweek)
1.74
1.74
1.74
1.74
1.74 Hourly
194.49
194.49
194.49
194.49
194.49 Bi -Weekly
421.40
421.40
421.40
421.40
421.40 Monthly
PARAMEDIC STIPEND (13.92% of Fire Enqr. Step
E)
(40 Hour Workweek)
6.77
6.77
6.77
6.77
6.77 Hourly
(56 Hour Workweek)
4.83
4.83
4.83
4.83
4.83 Hourly
541.47
541.47
541.47
541.47
541.47 Bi -Weekly
1,173.19
1,173.19
1,173.19
1,173.19
1,173.19 Monthly
FIELD TRAINING OFFICER STIPEND
(9.3% of Fire Capt. Step E)
(40 Hour Workweek)
5.30
5.30
5.30
5.30
5.30 Hourly
424.31
424.31
424.31
424.31
424.31 Bi -Weekly
919.34
919.34
919.34
919.34
919.34 Monthly
TECHNICAL RESCUE STIPEND (5% of Fire Enqr. Step E)
(40 Hour Workweek)
2.43
2.43
2.43
2.43
2.43 Hourly
(56 Hour Workweek)
1.74
1.74
1.74
1.74
1.74 Hourly
194.49
194.49
194.49
194.49
194.49 Bi -Weekly
421.40
421.40
421.40
421.40
421.40 Monthly
TERRORISM LIAISON OFFICER STIPEND (2.5% of Fire Enqr. Step E)
(40 Hour Workweek)
1.22
1.22
1.22
1.22
1.22 Hourly
(56 Hour Workweek)
0.87
0.87
0.87
0.87
0.87 Hourly
97.25
97.25
97.25
97.25
97.25 Bi -Weekly
210.70
210.70
210.70
210.70
210.70 Monthly
BA, BS, or Fire Officer Certification
(40 Hour Workweek)
1.83
1.83
1.83
1.83
1.83 Hourly
(56 Hour Workweek)
1.31
1.31
1.31
1.31
1.31 Hourly
146.31
146.31
146.31
146.31
146.31 Bi -Weekly
317.00
317.00
317.00
317.00
317.00 Monthly
MA, MS or Chief Officer Certification
(40 Hour Workweek)
2.74
2.74
2.74
2.74
2.74 Hourly
(56 Hour Workweek)
1.96
1.96
1.96
1.96
1.96 Hourly
219.23
219.23
219.23
219.23
219.23 Bi -Weekly
475.00
475.00
475.00
475.00
475.00 Monthly
Page 42
Resolution No. FD
FIRE MANAGEMENT EMPLOYEES GROUP
SALARY SCHEDULE AS OF JULY 119 2020
A B C D E F
Resolution No. FD
FIRE CHIEF
89.52
94.00
98.70
103.62
108.81
114.25 Hourly
7,161.79
7,519.71
7,895.74
8,289.88
8,704.72
9,140.26 Bi -Weekly
15,517.22
16,292.71
17,107.44
17,961.41
18,860.23
19,803.89 Monthly
FIRE DEPUTY CHIEF
73.45
77.12
80.97
85.03
89.27
93.74 Hourly
5,875.88
6,169.98
6,477.87
6,802.15
7,141.96
7,499.01 Bi -Weekly
12,731.07
13,368.28
14,035.39
14,738.00
15,474.24
16,247.86 Monthly
FIRE BATTALION CHIEF
45.73
48.01
50.41
52.93
55.57
Hourly
(56 Hour Workweek)
5,121.24
5,377.38
5,645.61
5,928.49
6,224.31
Bi -Weekly
11,096.01
11,651.00
12,232.15
12,845.06
13,486.00
Monthly
FIRE BATTALION CHIEF
64.02
67.22
70.57
74.11
77.80
Hourly
(40 Hour Workweek)
5,121.24
5,377.38
5,645.61
5,928.49
6,224.31
Bi -Weekly
11,096.01
11,651.00
12,232.15
12,845.06
13,486.00
Monthly
FIRE MARSHAL
68.66
72.09
75.70
79.49
83.45
Hourly
5,492.95
5,767.21
6,056.13
6,358.85
6,676.23
Bi -Weekly
11,901.40
12,495.62
13,121.62
13,777.51
14,465.18
Monthly
BATTALION CHIEF TRAINING OFFICER STIPEND (7.26% of 40 hr BC Current Step)
4.65 4.88 5.12 5.38 5.65 Hourly
371.80 390.40 409.87 430.41 451.88 Bi -Weekly
805.57 845.86 888.05 932.55 979.08 Monthly
Page 43
Resolution No. FD
FIRE SUPPORT SERVICES ASSOCIATION
SALARY SCHEDULE AS OF JULY 1, 2020
Fire Support Services Salary Schedule
JRggIe, 9020
A
B
C
D
E
F
COMMUNICATIONS TECHNICIAN
25.37
26.64
27.97
29.37
30.83
32.38
Hourly
2,029.39
2,130.86
2,237.40
2,349.27
2,466.74
2,590.07
Bi -Weekly
4,397.01
4,616.86
4,847.70
5,090.09
5,344.59
5,611.82
Monthly
COMMUNITY AFFAIRS SENIOR
30.46
31.98
33.58
35.26
37.02
38.88
Hourly
COORDINATOR
2,436.77
2,558.61
2,686.54
2,820.86
2,961.91
3,110.00
Bi -Weekly
5,279.66
5,543.65
5,820.83
6,111.87
6,417.46
6,738.34
Monthly
EMERGENCY MANAGEMENT
38.00
39.90
41.89
43.99
46.19
48.50
Hourly
COORDINATOR
3,039.81
3,191.80
3,351.39
3,518.96
3,694.91
3,879.65
Bi -Weekly
6,586.25
6,915.56
7,261.34
7,624.41
8,005.63
8,405.91
Monthly
EMERGENCY MEDICAL SERVICES
49.38
51.85
54.44
57.16
60.02
63.02
Hourly
ADMINISTRATOR
3,950.49
4,148.01
4,355.41
4,573.18
4,801.84
5,041.93
Bi -Weekly
8,559.39
8,987.36
9,436.73
9,908.56
10,403.99
10,924.19
Monthly
FIRE BUSINESS MANAGER
43.05
45.20
47.46
49.83
52.33
54.94
Hourly
3,443.90
3,616.09
3,796.90
3,986.74
4,186.08
4,395.38
Bi -Weekly
7,461.78
7,834.87
8,226.61
8,637.94
9,069.84
9,523.33
Monthly
FIRE EQUIPMENT APPRENTICE
19.79
20.78
21.82
22.91
24.06
25.26
Hourly
MECHANIC
1,583.51
1,662.69
1,745.82
1,833.11
1,924.77
2,021.01
Bi -Weekly
3,430.95
3,602.49
3,782.62
3,971.75
4,170.34
4,378.85
Monthly
FIRE EQUIPMENT LEAD
27.28
28.64
30.08
31.58
33.16
34.82
Hourly
MECHANIC
2,182.35
2,291.47
2,406.04
2,526.34
2,652.66
2,785.29
Bi -Weekly
4,728.42
4,964.84
5,213.09
5,473.74
5,747.43
6,034.80
Monthly
FIRE EQUIPMENT MECHANIC
24.74
25.98
27.28
28.64
30.07
31.58
Hourly
1,979.19
2,078.15
2,182.05
2,291.16
2,405.71
2,526.00
Bi -Weekly
4,288.24
4,502.65
4,727.78
4,964.17
5,212.38
5,473.00
Monthly
FIRE INFORMATION SYSTEMS
24.07
25.27
26.54
27.87
29.26
30.72
Hourly
TECHNICIAN
1,925.70
2,021.99
2,123.08
2,229.24
2,340.70
2,457.74
Bi -Weekly
4,172.35
4380.97
4600.02
4830.02
5071.52
5325.09
Monthly
FIRE PREVENTION SPECIALIST
27.16
28.52
29.95
31.44
33.02
34.67
Hourly
INSPECTION 1
2,172.93
2,281.58
2,395.66
2,515.44
2,641.22
2,773.28
Bi -Weekly
4,708.02
4,943.43
5,190.60
5,450.13
5,722.63
6,008.76
Monthly
FIRE PREVENTION SPECIALIST
29.94
31.44
33.01
34.66
36.40
38.22
Hourly
INSPECTION II
2,395.52
2,515.29
2,641.06
2,773.11
2,911.76
3,057.35
Bi -Weekly
5,190.28
5,449.80
5,722.29
6,008.40
6,308.82
6,624.26
Monthly
FIRE PREVENTION SUPERVISOR
34.07
35.77
37.56
39.44
41.41
43.48
Hourly
2,725.55
2,861.83
3,004.92
3,155.16
3,312.92
3,478.57
Bi -Weekly
5,905.36
6,200.62
6,510.65
6,836.19
7,178.00
7,536.90
Monthly
Fire Support Services Salary Schedule
JRggIe, 9020
FIRE SUPPORT SERVICES ASSOCIATION
SALARY SCHEDULE AS OF JULY 1, 2020
Fire Support Services Salary Schedule
JRggIe, 9620
A
B
C
D
E
F
FIRE SHOP SUPERVISOR
32.73
34.36
36.08
37.89
39.78
41.77
Hourly
2,618.16
2,749.07
2,886.52
3,030.85
3,182.39
3,341.51
Bi -Weekly
5,672.69
5,956.32
6,254.14
6,566.84
6,895.19
7,239.95
Monthly
MAINTENANCE OFFICER
36.33
38.15
40.05
42.06
44.16
46.37
Hourly
2,906.43
3,051.75
3,204.34
3,364.56
3,532.79
3,709.43
Bi -Weekly
6,297.27
6612.13
6942.74
7289.88
7654.37
8037.09
Monthly
MANAGEMENT AIDE
24.99
26.24
27.56
28.93
30.38
31.90
Hourly
1,999.49
2,099.47
2,204.44
2,314.66
2,430.39
2,551.91
Bi -Weekly
4,332.23
4548.84
4776.28
5015.10
5265.85
5529.15
Monthly
MANAGEMENT ANALYST 1
29.01
30.46
31.98
33.58
35.26
37.02
Hourly
2,320.73
2,436.77
2,558.61
2,686.54
2,820.86
2,961.91
Bi -Weekly
5,028.25
5279.66
5543.65
5820.83
6111.87
6417.46
Monthly
MANAGEMENT ANALYST II
33.34
35.00
36.75
38.59
40.52
42.55
Hourly
2,666.98
2,800.33
2,940.34
3,087.36
3,241.73
3,403.81
Bi -Weekly
5,778.45
6067.37
6370.74
6689.28
7023.74
7374.93
Monthly
MANAGEMENT ANALYST III
36.31
38.12
40.03
42.03
44.13
46.34
Hourly
2,904.64
3,049.87
3,202.36
3,362.48
3,530.60
3,707.13
Bi -Weekly
6,293.38
6608.05
6938.45
7285.37
7649.64
8032.12
Monthly
PLANS EXAMINER - FIRE
33.37
35.04
36.79
38.63
40.57
42.59
Hourly
2,669.90
2,803.39
2,943.56
3,090.74
3,245.28
3,407.54
Bi -Weekly
5,784.78
6074.02
6377.72
6696.61
7031.44
7383.01
Monthly
PUBLIC EDUCATION
28.09
29.50
30.97
32.52
34.15
35.85
Hourly
SPECIALIST
2,247.45
2,359.82
2,477.82
2,601.71
2,731.79
2,868.38
Bi -Weekly
4,869.48
5112.95
5368.60
5637.03
5918.88
6214.83
Monthly
ADMINISTRATIVE ASSISTANT
17.85
18.79
19.78
20.82
21.92
23.07
Hourly
1,428.16
1,503.33
1,582.45
1,665.74
1,753.41
1,845.69
Bi -Weekly
3,094.35
3,257.21
3,428.64
3,609.10
3,799.05
3,999.00
Monthly
EXECUTIVE ASSISTANT
22.31
23.48
24.72
26.02
28.83
30.35
Hourly
1,784.58
1,878.50
1,977.37
2,081.44
2,306.38
2,427.69
Bi -Weekly
3,866.58
4,070.08
4,284.30
4,509.79
4,997.15
5,260.00
Monthly
EXECUTIVE ASSISTANT II
25.95
27.31
28.75
30.26
31.85
33.53
Hourly
2,075.64
2,184.88
2,299.87
2,420.92
2,548.34
2,682.46
Bi -Weekly
4,497.21
4,733.91
4,983.06
5,245.33
5,521.40
5,812.00
Monthly
Fire Support Services Salary Schedule
JRggIe, 9620
Resolution No. FD
FIRE DISTRICT PART-TIME HOURLY
SALARY SCHEDULE AS OF JULY 1, 2020
A B C D E F
COMMUNICATIONS TECHNICIAN
24.38
25.60
26.88
28.23
29.64
31.12
Hourly
EMERGENCY MEDICAL SERVICES
41.14
43.20
45.36
47.62
50.01
52.51
Hourly
QUALITY IMPROVEMENT NURSE
FIRE CLERK
13.00
13.00
13.00
13.00
13.37
14.04
Hourly
FIRE EQUIPMENT MECHANIC
23.22
24.38
25.60
26.88
28.23
29.64
Hourly
FIRE INFORMATION SYSTEMS
23.14
24.29
25.51
26.78
28.12
29.53
Hourly
TECHNICIAN
FIRE PREVENTION ASSISTANT
13.00
13.00
13.00
13.00
13.65
14.04
Hourly
TEMPORARY/PART-TIME
FIRE PREVENTION SPECIALIST
24.49
25.72
27.00
28.35
29.77
31.26
Hourly
INSPECTION I
MANAGEMENT AIDE
24.01
25.24
26.53
27.88
29.16
30.62
Hourly
MANAGEMENT ANALYST 1
27.88
29.31
30.81
32.39
33.87
35.56
Hourly
OFFICE SERVICES CLERK
16.85
17.71
18.62
19.57
20.47
21.49
Hourly
OFFICE SPECIALIST 1
15.25
16.03
16.85
17.71
18.52
19.45
Hourly
OFFICE SPECIALIST II
16.85
17.71
18.62
19.57
20.47
21.49
Hourly
PLANS EXAMINER - FIRE
32.08
33.68
35.37
37.13
38.99
40.94
Hourly
QUALITY IMPROVEMENT
27.79
29.18
30.64
32.17
33.78
35.47
Hourly
SPECIALIST
Fire District Part -Time Hourly
July 1, 2020
Page 46
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Tamara Layne, Finance Director
SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT
OF $998,411.77 AND WEEKLY CHECK REGISTERS (EXCLUDING CHECKS
ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY) IN THE AMOUNT
OF $1,921,139.67 DATED MAY 26, 2020 THROUGH JUNE 07, 2020.
RECOMMENDATION:
Staff recommends City Council approve payment of demands as presented.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
Adequate budgeted funds are available for the payment of demands per the attached listing.
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 Check Register
Page 47
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/26/2020 through 6/7/2020
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00010699
05/27/2020
AHUMADA, ALEXANDER R
0.00
630.56
630.56
AP
00010700
05/27/2020
ALMAND, LLOYD
0.00
630.56
630.56
AP
00010701
05/27/2020
BANTAU, VICTORIA
0.00
539.86
539.86
AP
00010702
05/27/2020
BAZAL, SUSAN
0.00
743.03
743.03
AP
00010703
05/27/2020
BELL, MICHAEL L
0.00
1,723.24
1,723.24
AP
00010704
05/27/2020
BERRY, DAVID
0.00
864.82
864.82
AP
00010705
05/27/2020
BROCK, ROBIN
0.00
1,176.90
1,176.90
AP
00010706
05/27/2020
CAMPBELL, GERALD
0.00
864.82
864.82
AP
00010707
05/27/2020
CAMPBELL, STEVEN
0.00
1,189.23
1,189.23
AP
00010708
05/27/2020
CARNES, KENNETH
0.00
539.86
539.86
AP
00010709
05/27/2020
CLABBY, RICHARD
0.00
1,189.78
1,189.78
AP
00010710
05/27/2020
CLOUGHESY, DONALD R
0.00
2,281.91
2,281.91
AP
00010711
05/27/2020
CORCORAN, ROBERT ANTHONY
0.00
792.12
792.12
AP
00010712
05/27/2020
COSTELLO, DENNIS M
0.00
2,281.91
2,281.91
AP
00010713
05/27/2020
COX, KARL
0.00
630.56
630.56
AP
00010714
05/27/2020
CRANE, RALPH
0.00
630.56
630.56
AP
00010715
05/27/2020
CROSSLAND, WILBUR
0.00
539.86
539.86
AP
00010716
05/27/2020
CURATALO, JAMES
0.00
1,176.90
1,176.90
AP
00010717
05/27/2020
DAGUE, JAMES
0.00
1,127.81
1,127.81
AP
00010718
05/27/2020
DE ANTONIO, SUSAN
0.00
792.12
792.12
AP
00010719
05/27/2020
DEANS, JACKIE
0.00
245.78
245.78
AP
00010720
05/27/2020
DOMINICK, SAMUEL A.
0.00
1,176.90
1,176.90
AP
00010721
05/27/2020
EAGLESON, MICHAEL
0.00
1,723.24
1,723.24
AP
00010722
05/27/2020
EGGERS, BOB
0.00
2,281.91
2,281.91
AP
00010723
05/27/2020
FEJERAN, TIM
0.00
1,588.41
1,588.41
AP
00010724
05/27/2020
FRITCHEY, JOHN D.
0.00
539.86
539.86
AP
00010725
05/27/2020
HEYDE, DONALD
0.00
630.56
630.56
AP
00010726
05/27/2020
INTERLICCHIA, ROSALYN
0.00
245.78
245.78
AP
00010727
05/27/2020
JERKINS, PATRICK
0.00
1,588.41
1,588.41
AP
00010728
05/27/2020
KILMER, STEPHEN
0.00
1,189.78
1,189.78
AP
00010729
05/27/2020
LANE, WILLIAM
0.00
630.56
630.56
AP
00010730
05/27/2020
LARKIN, DAVID W
0.00
1,588.41
1,588.41
AP
00010731
05/27/2020
LEE, ALLAN J.
0.00
948.67
948.67
AP
00010732
05/27/2020
LENZE, PAUL E
0.00
1,487.34
1,487.34
AP
00010733
05/27/2020
LONCAR, PHILIP
0.00
1,189.78
1,189.78
AP
00010734
05/27/2020
LONGO, JOE
0.00
200.43
200.43
AP
00010735
05/27/2020
LUTTRULL, DARRELL
0.00
539.86
539.86
AP
00010736
05/27/2020
MACKALL, BEVERLY
0.00
200.43
200.43
AP
00010737
05/27/2020
MAYFIELD, RON
0.00
630.56
630.56
AP
00010738
05/27/2020
MCKEE, JOHN
0.00
630.56
630.56
AP
00010739
05/27/2020
MCNEIL, KENNETH
0.00
630.56
630.56
AP
00010740
05/27/2020
MICHAEL, L. DENNIS
0.00
1,176.90
1,176.90
AP
00010741
05/27/2020
MORGAN, BYRON
0.00
1,792.73
1,792.73
AP
00010742
05/27/2020
MYSKOW, DENNIS
0.00
1,189.78
1,189.78
AP
00010743
05/27/2020
NAUMAN, MICHAEL
0.00
539.86
539.86
AP
00010744
05/27/2020
NEE, RON
0.00
743.03
743.03
AP
00010745
05/27/2020
NELSON, MARY JANE
0.00
200.43
200.43
User: VLOPEZ - VERONICA LOPEZ
Page: 1
Current Date:
06/08/2020
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED
- CK: Agenda Check Register Portrait Layout
Time:
07:54:35
Page 48
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/26/2020 through 6/7/2020
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00010746
05/27/2020
O'BRIEN, TOM
0.00
1,281.58
1,281.58
AP
00010747
05/27/2020
PLOUNG, MICHAEL J
0.00
563.78
563.78
AP
00010748
05/27/2020
POST, MICHAEL R
0.00
1,280.32
1,280.32
AP
00010749
05/27/2020
PROULX, PATRICK
0.00
1,723.24
1,723.24
AP
00010750
05/27/2020
REDMOND, MIKE
0.00
1,176.90
1,176.90
AP
00010751
05/27/2020
ROBERTS, BRENT
0.00
792.12
792.12
AP
00010752
05/27/2020
ROBERTS, CHERYL L
0.00
2,281.91
2,281.91
AP
00010753
05/27/2020
ROEDER, JEFF
0.00
1,723.24
1,723.24
AP
00010754
05/27/2020
SALISBURY, THOMAS
0.00
630.56
630.56
AP
00010755
05/27/2020
SMITH, RONALD
0.00
539.86
539.86
AP
00010756
05/27/2020
SORENSEN, SCOTT D
0.00
1,625.06
1,625.06
AP
00010757
05/27/2020
SPAGNOLO, SAM
0.00
539.86
539.86
AP
00010758
05/27/2020
SPAIN, WILLIAM
0.00
864.82
864.82
AP
00010759
05/27/2020
SULLIVAN, JAMES
0.00
539.86
539.86
AP
00010760
05/27/2020
TAYLOR, STEVEN
0.00
1,975.24
1,975.24
AP
00010761
05/27/2020
TULEY, TERRY
0.00
1,723.24
1,723.24
AP
00010762
05/27/2020
VANDERKALLEN, FRANCIS
0.00
630.56
630.56
AP
00010763
05/27/2020
VARNEY, ANTHONY
0.00
1,176.90
1,176.90
AP
00010764
05/27/2020
WALTON, KEVIN
0.00
1,588.41
1,588.41
AP
00010765
05/27/2020
YOWELL, TIMOTHY A
0.00
245.78
245.78
AP
00010766
05/27/2020
CENTRALSQUARE TECHNOLOGIES LLC
1,320.00
0.00
1,320.00
AP
00010767
05/27/2020
ELECNOR BELCO ELECTRIC INC
141,581.03
0.00
141,581.03
AP
00010768
05/27/2020
GEOGRAPHICS
4,021.00
0.00
4,021.00
AP
00010769
05/27/2020
RICHARDS WATSON AND GERSHON
54,029.21
0.00
54,029.21
AP
00010770
05/27/2020
TICKETS.COM
15,486.50
0.00
15,486.50
AP
00010771
05/27/2020
WESTERN RENEWABLE ENERGY GENERATION INFO
127.91
0.00
127.91
AP
00010772
05/28/2020
ABC LOCKSMITHS INC
35.00
0.00
35.00
AP
00010773
05/28/2020
BIBLIOTHECA LLC
19,721.15
0.00
19,721.15
AP
00010774
05/28/2020
DUNN EDWARDS CORPORATION
306.58
0.00
306.58
AP
00010775
05/28/2020
GENERATOR SERVICES CO INC
2,628.76
0.00
2,628.76
AP
00010776
05/28/2020
HOSE MAN INC
400.24
0.00
400.24
AP
00010777
05/28/2020
OFFICE DEPOT
7,752.21
0.00
7,752.21
AP
00010778
05/28/2020
SITEONE LANDSCAPE SUPPLY LLC
55.21
0.00
55.21
AP
00010779
05/28/2020
TARGET SPECIALTY PRODUCTS
1,954.68
0.00
1,954.68
AP
00010780
05/28/2020
THOMSON REUTERS WEST PUBLISHING CORP
993.00
0.00
993.00
AP
00010781
06/03/2020
CALIF GOVERNMENT VEBA / RANCHO CUCAMONGA
23,262.20
0.00
23,262.20
AP
00010782
06/03/2020
RC CONSTRUCTION SERVICES INC
225,944.82
527,204.58
753,149.40 ***
AP
00010783
06/03/2020
RCCEA
1,895.75
0.00
1,895.75
AP
00010784
06/03/2020
RCPFA
12,558.07
0.00
12,558.07
AP
00010785
06/03/2020
RICHARDS WATSON AND GERSHON
608.00
31,917.05
32,525.05 ***
AP
00010786
06/04/2020
CITRUS MOTORS ONTARIO INC
99.95
0.00
99.95
AP
00010787
06/04/2020
DIAMOND ENVIRONMENTAL SERVICES
162.40
0.00
162.40
AP
00010788
06/04/2020
DUMBELL MAN FITNESS EQUIPMENT, THE
0.00
830.20
830.20
AP
00010789
06/04/2020
ESRI
2,000.00
0.00
2,000.00
AP
00010790
06/04/2020
HOSE MAN INC
205.83
0.00
205.83
AP
00010791
06/04/2020
MCFADDEN DALE HARDWARE
82.54
0.00
82.54
AP
00010792
06/04/2020
MINUTEMAN PRESS
183.18
0.00
183.18
User: VLOPEZ - VERONICA LOPEZ Page: 2
Current Date: 06/08/2020
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:54:35
Page 49
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/26/2020 through 6/7/2020
Check No.
Check Date
Vendor Name
Cu
Fire
Amount
AP
00010793
06/04/2020
OFFICE DEPOT
1,711.41
423.28
2,134.69 ***
AP
00010794
06/04/2020
SIEMENS MOBILITY INC
42,343.46
0.00
42,343.46
AP
00010795
06/04/2020
SITEONE LANDSCAPE SUPPLY LLC
4,241.15
0.00
4,241.15
AP
00010796
06/04/2020
SUNRISE FORD
865.04
0.00
865.04
AP
00010797
06/04/2020
TARGET SPECIALTY PRODUCTS
5,843.57
0.00
5,843.57
AP
00010798
06/04/2020
THOMPSON PLUMBING SUPPLY INC
1,706.81
0.00
1,706.81
AP
00410036
05/27/2020
KIRKPATRICK, WILLIAM
0.00
1,666.26
1,666.26
AP
00410037
05/27/2020
RODRIGUEZ, VICTOR
0.00
630.56
630.56
AP
00410038
05/27/2020
TOWNSEND, JAMES
0.00
2,281.91
2,281.91
AP
00410039
05/27/2020
WALKER, KENNETH
0.00
245.78
245.78
AP
00410040
05/27/2020
3SI SECURITY SYSTEMS INC
1,080.00
0.00
1,080.00
AP
00410041
05/27/2020
ABSG CONSULTING INC
8,500.00
0.00
8,500.00
AP
00410042
05/27/2020
ACOSTA, CHRISTI
121.00
0.00
121.00
AP
00410043
05/27/2020
ADVANCED CHEMICAL TRANSPORT INC
1,219.00
0.00
1,219.00
AP
00410044
05/27/2020
ALTA LOMA HIGH SCHOOL
0.00
2,000.00
2,000.00
AP
00410045
05/27/2020
ALTA VISTA MOBILE HOME PARK
397.59
0.00
397.59
AP
00410046
05/27/2020
AUFBAU CORPORATION
4,862.50
0.00
4,862.50
AP
00410047
05/27/2020
BARAJAS, KELLI
190.71
0.00
190.71
AP
00410048
05/27/2020
BRAUN BLAISING SMITH WYNNE
1,508.01
0.00
1,508.01
AP
00410049
05/27/2020
BRIGHTVIEW LANDSCAPE SERVICES INC
550.16
0.00
550.16
AP
00410050
05/27/2020
BURNS, BRYAN
0.00
270.00
270.00
AP
00410051
05/27/2020
C V W D
290.25
0.00
290.25
AP
00410057
05/27/2020
C V W D
70,304.45
1,407.10
71,711.55 ***
AP
00410058
05/27/2020
CA LLC - DBA ALTA LAGUNA MHP
500.00
0.00
500.00
AP
00410059
05/27/2020
CARAMEL CONNECTIONS FOUNDATION
0.00
1,000.00
1,000.00
AP
00410060
05/27/2020
CASA VOLANTE MOBILE HOME PARK
700.00
0.00
700.00
AP
00410061
05/27/2020
CENTENO, JASON
0.00
303.96
303.96
AP
00410062
05/27/2020
CHAPARRAL HEIGHTS MOBILE HOME PARK
474.35
0.00
474.35
AP
00410063
05/27/2020
CHECHITELLI, DANIELLE
393.84
0.00
393.84
AP
00410064
05/27/2020
CINTAS CORPORATION #150
0.00
159.67
159.67
AP
00410065
05/27/2020
COLUMBIA CASCADE COMPANY
469.03
0.00
469.03
AP
00410066
05/27/2020
CUCAMONGA MIDDLE SCHOOL
0.00
2,000.00
2,000.00
AP
00410067
05/27/2020
CULBERT, CHARLENE
47.00
0.00
47.00
AP
00410068
05/27/2020
D & K CONCRETE COMPANY
799.51
0.00
799.51
AP
00410069
05/27/2020
DAY CREEK INTERMEDIATE SCHOOL
0.00
1,000.00
1,000.00
AP
00410070
05/27/2020
DELAROSA, LILLIAN
79.00
0.00
79.00
AP
00410071
05/27/2020
DIRECTV
88.79
0.00
88.79
AP
00410072
05/27/2020
DONA MERCED ELEMENTARY SCHOOL
0.00
1,000.00
1,000.00
AP
00410073
05/27/2020
ELITE CUSTOMS CONSTRUCTION
1,350.00
0.00
1,350.00
AP
00410074
05/27/2020
ESTRADA, MARIE
57.00
0.00
57.00
AP
00410075
05/27/2020
ETIWANDA INTERMEDIATE SCHOOL
0.00
2,000.00
2,000.00
AP
00410076
05/27/2020
EXECUTIVE AUTO DETAIL
0.00
345.00
345.00
AP
00410077
05/27/2020
FLEETPRIDE
0.00
2,042.17
2,042.17
AP
00410078
05/27/2020
FOOTHILL COUNTRY DAY SCHOOL
208.25
0.00
208.25
AP
00410079
05/27/2020
FORE CONSTRUCTION LLC
2,837.52
0.00
2,837.52
AP
00410080
05/27/2020
GEORGE HILLS COMPANY
1,112.60
0.00
1,112.60
AP
00410081
05/27/2020
GIRARDOT, YOLANDA
178.00
0.00
178.00
User: VLOPEZ - VERONICA LOPEZ Page: 3
Current Date: 06/08/2020
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:54:35
Page 50
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/26/2020 through 6/7/2020
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00410082
05/27/2020
GIRGIS, MEFREH
327.50
0.00
327.50
AP
00410083
05/27/2020
GOLDEN STATE RISK MANAGEMENT AUTHORITY
94,200.00
1,114.00
95,314.00 ***
AP
00410084
05/27/2020
GRAYBAR ELECTRIC COMPANY INC
285.47
0.00
285.47
AP
00410085
05/27/2020
GROVES ON FOOTHILL, THE
200.00
0.00
200.00
AP
00410086
05/27/2020
HARO, SANDRA
41.50
0.00
41.50
AP
00410087
05/27/2020
HART, NANETTE
0.00
1,000.00
1,000.00
AP
00410088
05/27/2020
HMC ARCHITECTS
0.00
6,506.08
6,506.08
AP
00410089
05/27/2020
HOGAN COMPANY INC
612.45
0.00
612.45
AP
00410090
05/27/2020
HOMETOWN AMERICA RAMONA VILLA
500.00
0.00
500.00
AP
00410091
05/27/2020
HUNTINGTON, TAMMIE
112.00
0.00
112.00
AP
00410092
05/27/2020
INLAND DESERT SECURITY & COMMUNICATIONS INC
54.00
0.00
54.00
AP
00410093
05/27/2020
INLAND FAIR HOUSING AND MEDIATION BOARD
4,220.70
0.00
4,220.70
AP
00410094
05/27/2020
INLAND OVERHEAD DOOR COMPANY
876.00
0.00
876.00
AP
00410095
05/27/2020
INLAND VALLEY COUNCIL OF CHURCHES
5,072.00
0.00
5,072.00
AP
00410096
05/27/2020
INTERSTATE BATTERIES
1,753.37
0.00
1,753.37
AP
00410097
05/27/2020
INYO NETWORKS
6,394.50
0.00
6,394.50
AP
00410098
05/27/2020
JOHNSON, FAYE
569.28
0.00
569.28
AP
00410099
05/27/2020
KRZEMINSKI, ELAINE
103.00
0.00
103.00
AP
00410100
05/27/2020
LOS AMIGOS ELEMENTARY SCHOOL
0.00
2,000.00
2,000.00
AP
00410101
05/27/2020
MAIN STREET SIGNS
333.97
0.00
333.97
AP
00410103
05/27/2020
MARIPOSA LANDSCAPES INC
123,016.36
2,576.88
125,593.24 ***
AP
00410104
05/27/2020
MCI
33.08
0.00
33.08
AP
00410105
05/27/2020
MCMASTER-CARR SUPPLY COMPANY
143.26
0.00
143.26
AP
00410106
05/27/2020
MG PETROLEUM INC
1,430.00
0.00
1,430.00
AP
00410107
05/27/2020
MIJAC ALARM COMPANY
0.00
384.00
384.00
AP
00410108
05/27/2020
MILES, MENDELLE
973.60
0.00
973.60
AP
00410109
05/27/2020
MOBILITIE SERVICES LLC
500.00
0.00
500.00
AP
00410110
05/27/2020
MONTGOMERY HARDWARE CO
136.03
1,881.00
2,017.03 ***
AP
00410111
05/27/2020
MOORE, ALANA
103.00
0.00
103.00
AP
00410112
05/27/2020
MORTENSEN, AMY
126.00
0.00
126.00
AP
00410113
05/27/2020
MOUNTAIN VIEW SMALL ENG REPAIR
63.67
0.00
63.67
AP
00410114
05/27/2020
NATIONAL PEN CO LLC
659.91
0.00
659.91
AP
00410115
05/27/2020
NEWSOM, DEBI
87.00
0.00
87.00
AP
00410116
05/27/2020
NEXTECH SYSTEMS INC
18,742.69
0.00
18,742.69
AP
00410117
05/27/2020
NUNO, CHARLES
41.50
0.00
41.50
AP
00410118
05/27/2020
ONSITE TRUCK & EQUIPMENT REPAIR INC
2,279.92
0.00
2,279.92
AP
00410119
05/27/2020
ONWARD ENGINEERING
1,980.00
0.00
1,980.00
AP
00410120
05/27/2020
ORKIN PEST CONTROL
72.42
898.10
970.52 ***
AP
00410121
05/27/2020
PARKHOUSE TIRE INC
226.75
0.00
226.75
AP
00410122
05/27/2020
PEP BOYS
77.11
0.00
77.11
AP
00410123
05/27/2020
PEREA, VERONICA
403.60
0.00
403.60
AP
00410124
05/27/2020
PINES MOBILE HOME PARK, THE
200.00
0.00
200.00
AP
00410125
05/27/2020
PRIME GLASS
231.93
0.00
231.93
AP
00410126
05/27/2020
PRO -LINE INDUSTRIAL PRODUCTS INC
673.41
0.00
673.41
AP
00410127
05/27/2020
R A BATCHELOR CO
350.00
0.00
350.00
AP
00410128
05/27/2020
R AND R AUTOMOTIVE
410.58
0.00
410.58
AP
00410129
05/27/2020
RANCHO CUCAMONGA CHAMBER OF COMMERCE
3,333.26
0.00
3,333.26
User: VLOPEZ - VERONICA LOPEZ Page: 4
Current Date: 06/08/2020
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Time: 07:54:35
Page 51
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/26/2020 through 6/7/2020
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00410130
05/27/2020
RANCHO CUCAMONGA TOWN SQUARE
5,687.22
0.00
5,687.22
AP
00410131
05/27/2020
RBM LOCK AND KEY SERVICE
35.56
0.00
35.56
AP
00410132
05/27/2020
RICHARD WIGHTMAN CONSTRUCTION INC
7,712.50
0.00
7,712.50
AP
00410133
05/27/2020
RUBEN'S AUTO COLLISION CENTER
1,279.58
0.00
1,279.58
AP
00410134
05/27/2020
SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT
3,350.00
0.00
3,350.00
AP
00410135
05/27/2020
SEPULVEDA, SAMANTHA
439.51
0.00
439.51
AP
00410136
05/27/2020
SIGNOR, SKYLAR
149.60
0.00
149.60
AP
00410137
05/27/2020
SILVER & WRIGHT LLP
165.20
0.00
165.20
AP
00410138
05/27/2020
SKY MOUNTAIN CHARTER - RENTALS ONLY
250.00
0.00
250.00
AP
00410140
05/27/2020
SOCAL OFFICE TECHNOLOGIES
1,354.48
366.20
1,720.68 ***
AP
00410141
05/27/2020
SONSRAY MACHINERY LLC
67.39
0.00
67.39
AP
00410142
05/27/2020
SONZENA, TORIE
155.52
0.00
155.52
AP
00410143
05/27/2020
SOUTH COAST LIGHTING & DESIGN
1,519.28
0.00
1,519.28
AP
00410147
05/27/2020
SOUTHERN CALIFORNIA EDISON
4,970.00
1,096.97
6,066.97 ***
AP
00410148
05/27/2020
SOUTHERN CALIFORNIA EDISON
1,649.37
0.00
1,649.37
AP
00410149
05/27/2020
STATEWIDE TRAFFIC SAFETY & SIGNS INC
9,946.71
0.00
9,946.71
AP
00410150
05/27/2020
STOR'EM SELF STORAGE
575.00
0.00
575.00
AP
00410151
05/27/2020
STOTZ EQUIPMENT
102.63
0.00
102.63
AP
00410152
05/27/2020
STUDIO 30
0.00
1,000.00
1,000.00
AP
00410153
05/27/2020
SULEIMAN, LATISHA
404.00
0.00
404.00
AP
00410154
05/27/2020
SUN BADGE CO
0.00
221.65
221.65
AP
00410155
05/27/2020
SUSTAINABLE CLAREMONT
0.00
1,000.00
1,000.00
AP
00410156
05/27/2020
SYCAMORE VILLA MOBILE HOME PARK
400.00
0.00
400.00
AP
00410157
05/27/2020
TIREHUB LLC
1,128.22
0.00
1,128.22
AP
00410158
05/27/2020
TORO TOWING
150.00
0.00
150.00
AP
00410159
05/27/2020
TOT LOT PROS INC
64,800.00
0.00
64,800.00
AP
00410160
05/27/2020
TOWILL INC
47,680.00
0.00
47,680.00
AP
00410161
05/27/2020
U.S. BANK PARS ACCT #6746022500
1,105.85
0.00
1,105.85
AP
00410162
05/27/2020
U.S. BANK PARS ACCT #6746022500
15,435.96
0.00
15,435.96
AP
00410163
05/27/2020
U.S. BANK PARS ACCT #6745033700
6,605.00
0.00
6,605.00
AP
00410164
05/27/2020
VALLEY POWER SYSTEMS INC
0.00
433.67
433.67
AP
00410165
05/27/2020
VELAZQUEZ, HECTOR
174.04
0.00
174.04
AP
00410166
05/27/2020
VIRGIN PULSE INC
1,104.00
0.00
1,104.00
AP
00410167
05/27/2020
WAXIE SANITARY SUPPLY
971.68
0.00
971.68
AP
00410168
05/27/2020
WEST COAST ARBORISTS INC
128,509.00
0.00
128,509.00
AP
00410169
05/27/2020
WHITFIELD, DWAYNE
20.00
0.00
20.00
AP
00410170
05/27/2020
WILLIAMS, EDDIE
12.00
0.00
12.00
AP
00410171
05/27/2020
WISE, SOPHIA
81.08
0.00
81.08
AP
00410172
05/27/2020
Z YANTO SJAFRUDIN
5,000.00
0.00
5,000.00
AP
00410173
05/28/2020
WILLIAMS, EDDIE
178.00
0.00
178.00
AP
00410174
05/28/2020
MCCLAIN, JASON
646.80
0.00
646.80
AP
00410175
06/03/2020
ABED, ASMA
335.50
0.00
335.50
AP
00410176
06/03/2020
ABLE BUILDING MAINTENANCE
3,088.90
0.00
3,088.90
AP
00410177
06/03/2020
ADAPT CONSULTING INC
0.00
473.01
473.01
AP
00410178
06/03/2020
AFLAC GROUP INSURANCE
24.58
0.00
24.58
AP
00410179
06/03/2020
ALFORD, TIM
0.00
70.00
70.00
AP
00410180
06/03/2020
ALL CITIES TOOL
172.35
0.00
172.35
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Current Date: 06/08/2020
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Portrait Layout
Time: 07:54:35
Page 52
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/26/2020 through 6/7/2020
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00410181
06/03/2020
ALL WELDING
225.00
0.00
225.00
AP
00410182
06/03/2020
AMERICAN REGISTRY FOR INTERNET NUMBERS LTD
150.00
0.00
150.00
AP
00410183
06/03/2020
ANWAR, WAEL
176.04
0.00
176.04
AP
00410184
06/03/2020
AUTOLIFT SERVICES INC
0.00
1,364.97
1,364.97
AP
00410185
06/03/2020
BAKER & TAYLOR LLC
3,944.29
0.00
3,944.29
AP
00410186
06/03/2020
BALDY FIRE AND SAFETY INC
0.00
3,202.00
3,202.00
AP
00410187
06/03/2020
BISHOP COMPANY
1,309.12
0.00
1,309.12
AP
00410192
06/03/2020
C V W D
56,033.97
84.58
56,118.55 ***
AP
00410193
06/03/2020
CAL PERS LONG-TERM CARE PROGRAM
164.48
0.00
164.48
AP
00410194
06/03/2020
CALIFA GROUP
12,874.82
0.00
12,874.82
AP
00410195
06/03/2020
CALIFORNIA STATE CONTROLLER
3,687.40
0.00
3,687.40
AP
00410196
06/03/2020
CALIFORNIA, STATE OF
100.00
0.00
100.00
AP
00410197
06/03/2020
CALIFORNIA, STATE OF
314.11
0.00
314.11
AP
00410198
06/03/2020
CALIFORNIA, STATE OF
30.00
0.00
30.00
AP
00410199
06/03/2020
CCS ORANGE COUNTY JANITORIAL INC
79,566.73
0.00
79,566.73
AP
00410200
06/03/2020
CENTENO, JASON
0.00
270.00
270.00
AP
00410201
06/03/2020
CHRISTIAN CLASSICAL CONSERVATORY
152.50
0.00
152.50
AP
00410202
06/03/2020
CINTAS CORPORATION #150
1,415.43
598.68
2,014.11 ***
AP
00410203
06/03/2020
CITY CLERKS ASSOCIATION OF CALIFORNIA
50.00
0.00
50.00
AP
00410204
06/03/2020
CONCENTRA URGENT CARE
0.00
300.00
300.00
AP
00410205
06/03/2020
CONCEPT POWDER COATING
2,200.00
0.00
2,200.00
AP
00410206
06/03/2020
CONSOLIDATED ELECTRICAL DISTR INC
1,039.70
0.00
1,039.70
AP
00410207
06/03/2020
DAISYECO INC
1,148.38
0.00
1,148.38
AP
00410208
06/03/2020
DALIDA, LIZA
335.50
0.00
335.50
AP
00410209
06/03/2020
DATA TICKET INC
5,072.56
0.00
5,072.56
AP
00410210
06/03/2020
DAVIS, CAROL
94.00
0.00
94.00
AP
00410211
06/03/2020
DELTA DENTAL INSURANCE COMPANY
1,197.68
0.00
1,197.68
AP
00410212
06/03/2020
DELTA DENTAL INSURANCE COMPANY
42,381.53
0.00
42,381.53
AP
00410213
06/03/2020
DEPENDABLE COMPANY INC
6.75
0.00
6.75
AP
00410214
06/03/2020
ERICKSON-HALL CONSTRUCTION CO
0.00
78,491.25
78,491.25
AP
00410215
06/03/2020
FACTORY MOTOR PARTS
0.00
2,692.78
2,692.78
AP
00410216
06/03/2020
FITE, TESFANESH
655.00
0.00
655.00
AP
00410217
06/03/2020
FRANKLIN TRUCK PARTS INC
0.00
291.74
291.74
AP
00410218
06/03/2020
FRONTIER COMM
2,292.61
580.18
2,872.79 ***
AP
00410219
06/03/2020
FRONTIER COMM
3,386.74
0.00
3,386.74
AP
00410220
06/03/2020
FUEL SERV
0.00
5,603.91
5,603.91
AP
00410221
06/03/2020
GLOBALSTAR USA
129.37
0.00
129.37
AP
00410222
06/03/2020
GRAINGER
1,415.94
260.54
1,676.48 ***
AP
00410223
06/03/2020
HEARTSAVERS LLC
110.00
0.00
110.00
AP
00410224
06/03/2020
HENRY SCHEIN INC
269.38
0.00
269.38
AP
00410225
06/03/2020
HERITAGE EDUCATION GROUP
385.00
0.00
385.00
AP
00410226
06/03/2020
HI -WAY SAFETY INC
447.02
0.00
447.02
AP
00410227
06/03/2020
HMC ARCHITECTS
18,151.36
3,000.17
21,151.53 ***
AP
00410228
06/03/2020
HOYT LUMBER CO, S M
0.00
38.76
38.76
AP
00410229
06/03/2020
HUMPHREYS, KATHLEEN
27.00
0.00
27.00
AP
00410230
06/03/2020
INLAND PACIFIC BALLET
825.00
0.00
825.00
AP
00410231
06/03/2020
IRON MOUNTAIN OSDP
1,010.34
0.00
1,010.34
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Current Date: 06/08/2020
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Time: 07:54:35
Page 53
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/26/2020 through 6/7/2020
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00410232
06/03/2020
KAISER FOUNDATION HEALTH PLAN INC
239,595.17
0.00
239,595.17
AP
00410233
06/03/2020
KEPHART, DANA
58.00
0.00
58.00
AP
00410234
06/03/2020
KINGDOM CREATIONS
285.54
0.00
285.54
AP
00410235
06/03/2020
KISHKOVAROV, FILIPP
38.44
0.00
38.44
AP
00410236
06/03/2020
LAYNE, MICHAEL K
0.00
1,500.00
1,500.00
AP
00410237
06/03/2020
LEE, HO
137.60
0.00
137.60
AP
00410240
06/03/2020
LOWES COMPANIES INC.
6,071.38
4,692.47
10,763.85 ***
AP
00410241
06/03/2020
LOZANO SMITH LLP
1,332.00
0.00
1,332.00
AP
00410242
06/03/2020
MARCEY, ADRIENNE
335.50
0.00
335.50
AP
00410243
06/03/2020
MARIPOSA LANDSCAPES INC
58,344.35
18,757.00
77,101.35 ***
AP
00410244
06/03/2020
MCCLURE, JANETTE
107.00
0.00
107.00
AP
00410245
06/03/2020
MEDINA, JENNIFER
118.44
0.00
118.44
AP
00410246
06/03/2020
MULLEN, CELIA
70.30
0.00
70.30
AP
00410247
06/03/2020
NAPA AUTO PARTS
0.00
1,268.80
1,268.80
AP
00410248
06/03/2020
NEXTECH SYSTEMS INC
7,038.66
0.00
7,038.66
AP
00410249
06/03/2020
NUTRIEN AG SOLUTIONS
292.89
0.00
292.89
AP
00410250
06/03/2020
ORKIN PEST CONTROL
603.88
0.00
603.88
AP
00410251
06/03/2020
PACIFIC WESTERN BANK
11,891.83
27,747.61
39,639.44 ***
AP
00410252
06/03/2020
PRE -PAID LEGAL SERVICES INC
60.17
0.00
60.17
AP
00410253
06/03/2020
RBM LOCK AND KEY SERVICE
75.69
0.00
75.69
AP
00410254
06/03/2020
REDLANDS UNIFIED SCHOOL DISTRICT
935.00
0.00
935.00
AP
00410255
06/03/2020
REDLANDS UNIFIED SCHOOL DISTRICT
505.75
0.00
505.75
AP
00410256
06/03/2020
REDLANDS UNIFIED SCHOOL DISTRICT
756.50
0.00
756.50
AP
00410257
06/03/2020
REFRIGERATION SUPPLIES DISTRIBUTOR
691.55
0.00
691.55
AP
00410258
06/03/2020
RELIA, SACHIN
449.00
0.00
449.00
AP
00410259
06/03/2020
RJ THOMAS MFG COMPANY INC
4,774.03
0.00
4,774.03
AP
00410260
06/03/2020
SAN BERNARDINO COUNTY
0.00
13,266.27
13,266.27
AP
00410261
06/03/2020
SBPEA
2,523.51
0.00
2,523.51
AP
00410262
06/03/2020
SCHADE, JOHN
261.00
0.00
261.00
AP
00410263
06/03/2020
SHERIFFS COURT SERVICES
100.00
0.00
100.00
AP
00410270
06/03/2020
SOUTHERN CALIFORNIA EDISON
9,330.50
1,480.56
10,811.06 ***
AP
00410271
06/03/2020
SOUTHERN CALIFORNIA EDISON
5,791.21
0.00
5,791.21
AP
00410272
06/03/2020
SOUTHWEST TRAFFIC SYSTEMS INC
4,994.78
0.00
4,994.78
AP
00410273
06/03/2020
STANDARD INSURANCE COMPANY
12,009.56
0.00
12,009.56
AP
00410274
06/03/2020
STANDARD INSURANCE COMPANY
3,618.74
0.00
3,618.74
AP
00410275
06/03/2020
TAHA, HALA ABU
335.50
0.00
335.50
AP
00410276
06/03/2020
TESLA ENERGY OPERATIONS INC
868.56
0.00
868.56
AP
00410277
06/03/2020
TRANSLATION EQUIPMENT
12,226.68
0.00
12,226.68
AP
00410278
06/03/2020
TUNGGALDJAJA, INGE
2,300.00
0.00
2,300.00
AP
00410279
06/03/2020
UNITED SITE SERVICES OF CA INC
301.45
0.00
301.45
AP
00410280
06/03/2020
UNITED WAY
60.00
0.00
60.00
AP
00410281
06/03/2020
UPS
14.57
0.00
14.57
AP
00410282
06/03/2020
VAN DAELE HOMES CORPORATION
86.21
0.00
86.21
AP
00410283
06/03/2020
VELOCITY TRUCK CENTERS
92.00
0.00
92.00
AP
00410284
06/03/2020
VENEKLASEN ASSOCIATES INC
0.00
12,000.00
12,000.00
AP
00410285
06/03/2020
VERIZON WIRELESS - LA
0.00
4,962.12
4,962.12
AP
00410286
06/03/2020
VOHNE LICHE KENNELS INC
125.00
0.00
125.00
User: VLOPEZ - VERONICA LOPEZ Page: 7
Current Date: 06/08/2020
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:54:35
Page 54
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/26/2020 through 6/7/2020
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00410287
06/03/2020
VULCAN MATERIALS COMPANY
3,249.66
0.00
3,249.66
AP
00410288
06/03/2020
WAXIE SANITARY SUPPLY
2,808.74 1,846.33
4,655.07 ***
AP
00410289
06/03/2020
WESTLAND GROUP INC
4,353.00
0.00
4,353.00
AP
00410290
06/03/2020
WESTRUX INTERNATIONAL INC
0.00 388.74
388.74
AP
00410291
06/03/2020
WILSON & BELL AUTO SERVICE
911.30
0.00
911.30
AP
00410292
06/03/2020
WINZER CORPORATION
0.00 100.24
100.24
AP
00410293
06/03/2020
XEROX CORPORATION
672.35
0.00
672.35
AP
00410294
06/03/2020
XEROX FINANCIAL SERVICES
298.38
0.00
298.38
AP
00410295
06/03/2020
YORK RISK SERVICES GROUP INC
14,631.00
0.00
14,631.00
Total City:
$1,921,139.67
Total Fire:
$853,318.95
Grand Total:$2,774,45K.67
Note:
k k k Check
Number
includes both City and Fire District expenditures
User: VLOPEZ - VERONICA LOPEZ Page: 8 Current Date: 06/08/2020
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:54:35
Page 55
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Tamara Layne, Finance Director
SUBJECT: CONSIDERATION TO APPROVE WEEKLY CHECK REGISTERS FOR
CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY IN THE
AMOUNT OF $9,622.17 DATED MAY 26, 2020 THROUGH JUNE 07, 2020.
RECOMMENDATION:
Staff recommends City Council approve payment of demands as presented.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
Adequate budgeted funds are available for the payment of demands per the attached listing.
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 So Ca Gas - Check Register
Page 56
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
So Calif Gas Company Only.
Agenda Check Register
5/26/2020 through 6/7/2020
Check No. Check Date Vendor Name Ca Fire Amount
AP 00410139 05/27/2020 SO CALIF GAS COMPANY 8,675.95 489.95 9,165.90 ***
AP 00410264 06/03/2020 SO CALIF GAS COMPANY 946.22 0.00 946.22
Total City: $9,622.17
Total Fire: $489.95
Grand Total: .
Note:
*** Check Number includes both City and Fire District expenditures
User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 06/08/2020
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:59:14
Page 57
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: James C. Frost, City Treasurer
INITIATED BY: Lori E. Sassoon, Deputy City Manager/Administrative Services
Tamara L. Layne, Finance Director
Sandra G. Ramirez, Department Manager
SUBJECT: CONSIDERATION TO RECEIVE AND FILE CURRENT INVESTMENT
SCHEDULE AS OF MAY 31, 2020.
RECOMMENDATION:
Staff recommends that the City Council receive and file the attached current investment schedule for the
City of Rancho Cucamonga as of May 31, 2020.
BACKGROUND:
The attached investment schedule as of May 31, 2020 reflects cash and investments managed by the
Finance/Treasury Management Division and is in conformity with the requirements of California
Government Code Section 53601 and the City of Rancho Cucamonga's adopted Investment Policy as
approved by the City Council on February 20, 2019.
ANALYSIS:
The City Treasurer is required to submit a quarterly investment report to the City Council in accordance
with California Government Code Section 53646. The quarterly investment report is required to be
submitted within 30 days following the end of the quarter covered by the report. However, the City
Treasurer has elected to provide this report on a monthly basis.
FISCAL IMPACT:
None
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 - Portfolio Management - Portfolio Summary May 31, 2020
Page 58
City of Rancho Cucamonga
Portfolio Management
Portfolio Summary
May 31, 2020
City of Rancho Cucamonga
Investments
Par
Value
Market
Value
Book
Value
% of
Portfolio
Term
Days to
Maturity
YTM
360 Equiv.
YTM
365 Equiv.
Certificates of Deposit - Bank
735,000.00
730,345.00
735,000.00
0.24
1,126
536
2.219
2.250
Local Agency Investment Fund
74,999,654.48
74,999,654.48
74,999,654.46
24.22
1
1
1.344
1.363
CalTrust Short -Term Fund (JPA)
11,000,650.19
11,000,650.19
11,000,650.19
3.55
1
1
1.036
1.050
Certificates of Deposit (Neg)-Bank
245,000.00
255,117.77
245,000.00
0.08
1,097
973
1.879
1.905
Commercial Paper - Discount
24,500,000.00
24,454,290.00
24,403,294.45
7.88
153
105
1.042
1.056
Federal Agency Issues - Coupon
136,595,000,00
137,486,110.54
136,586,507.137
44.11
1,620
1,114
1.712
1,735
Treasury Securities - Coupon
16,000,000.00
16,243,476.00
15,985,534.73
5.16
1,201
278
2.193
2.223
Passbook/Checking Accounts
7,057,798.00
7,057,79800
7,057,798.00
2.28
1
1
0.197
0.200
Municipal Bonds
1,730,000.00
1,735,408.85
1,736,887.02
0.56
702
689
0.904
0.916
Corporate Notes
19,000,000.00
19,838,263.45
18,942,476.99
6.12
1,562
972
2.237
2.268
Supranational Securities
18,000,000.00
18,266,183.55
17,979,700,16
5.81
1,596
1,063
2.202
2.233
309,863,102.67
312,067,297.83
309,672,503.89
100.00%
985
641
1.594
1.616
Investments
Cash and Accrued Interest
Accrued Interest at Purchase
Subtotal
Total Cash and Investments
309,863,102.67
4,776.28
4,775.28
312,072,073.11
4,775.26
4,775.28
309,677,279.17
985 641 1.594 1.616
Total Earnings May 31 Month Ending Fiscal Year To Date
Current Year 446,180.32 5,152,807.78
Average Daily Balance 299,253,444.89 285,692,456.16
Effective Rate of Return 1.76% 1.96%
1 certify that this report accurately reflects all City pooled investments and is in conformity with the investment policy adopted February 20, 2019. A copy of the investment policy is available in the
Administrative Services Department, The Investment Program herein shown provides sufficient cash flow liquidity to meet the next six months estimated expenditures. The month-end market
values were obtained qm (IDC) -Interactive Data Corporation pricing service. The attached Summary of Cash and Investments with Fiscal Agents is provided under the City official Investment
Policy. The p vi ' 'f the individual bond documents govern the management of these funds.
James �G. Fras Treasurer
lI _i/
Reporting period 05101/2020-05/3112020 Portfolio CITY
AP
Run Date: 06!1012020 - 17,05 PM (PRF _PMI) 7,3,6
Report Ver. 7,3,6.1
Page 59
City of Rancho Cucamonga
Portfolio Management
Portfolio Details - Investments
May 31, 2020
Page 1
Local Agency Investment Fund
Paper - Discount
Average
Purchase
1683
3133EJZU6
SYS00005 00005 LOCAL AGENCY INVST FUND
Stated
YTM
Days to Maturity
CUSIP
Investment#
Issuer Balance
Date
Par Value
Market Value
Book Value
Rate Moody's
CalTrust Short -Term Fund (JPA)
Maturity Date
Certificates of Deposit - Bank
1.559
17
06118/2020
SYS1768 1768 CALTRUST SHORT-TERM FUND 05/2812020
11,000,650.19
11,000,850.19
11,009,650.19 1.050
1.050
33646CJL9
1700
FIRST SOURCE BANK
02128/2018
245,000.00
244,069.00
245,000.00
2.400
2.400
273 03101/2021
61760A607
1744
MORGAN STANLEY PVT BANK
01/30/2020
245,000.00
242,329,50
245,000.00
1.850
1.850
973 01/30/2023
88413QBZO
1699
THIRD FEDERAL SAV & LOAN
02/28/2018
245,000.00
243,946.50
245,000.00
2.500
2.500
361 05128/2021
02/01/2021
Subtotal and Average 869,354.84
1758
735,000.00
730,345.00
735,000.00
2,997,720.00
2,250
536
Local Agency Investment Fund
Paper - Discount
1670
3133EHHH9
1683
3133EJZU6
SYS00005 00005 LOCAL AGENCY INVST FUND
74,999,654.48
74,999,654.48
74,999,654.48 1.363
1.363
1
Subtotal and Average 72,096,428.67
74,999,664.48
74,999,654,48
74,999,654.48
1.363
1
CalTrust Short -Term Fund (JPA)
1.5$0
P-1
1.559
17
06118/2020
SYS1768 1768 CALTRUST SHORT-TERM FUND 05/2812020
11,000,650.19
11,000,850.19
11,009,650.19 1.050
1.050
1
Subtotal and Average 1,419,417.76
11,000,650.19
11,000,650.19
11,000,650.19
1.050
1
Certificates of Deposit (Neg)-Bank
1761
EXXON MOBIL CORP
04/30/2020
3,500,000.00
3,494,610.0D
949763S64 1747 WELLS FARGO 01/29/2020
245,000.00
255,117.77
245,000.00 1.900
1.905
973 01130/2023
Subtotal and Average 245,000.00
245,000.00
255,117.77
245,000.00
1.905
973
Commercial
Paper - Discount
1670
3133EHHH9
1683
3133EJZU6
1710
3133EKG42
1725
3133EKH41
1726
3133ELBFO
62478XFJ4
1754
UNION BANC INVESTMENT SERVICES
02/25/2020
4,500,000.00
4,499,775.00
4,478,197.50
1.5$0
P-1
1.559
17
06118/2020
62478XM23
1772
UNION BANC INVESTMENT SERVICES
05/27/2020
2,000,000.00
1,998,220.00
1,998,215.00
0.170
P-1
0.173
184
12102/2020
30229AGTO
1761
EXXON MOBIL CORP
04/30/2020
3,500,000.00
3,494,610.0D
3,494,610.00
0.630
P-1
0.640
56
07127/2020
4497WOP10
1773
ING FUNDING LLC
05/08/2020
3,500,000.00
3,491,645.00
3,491,108.06
0,340
P-1
0.345
245
02/01/2021
46640PHJ5
1758
JP MORGAN SECURITIES
04/02/2020
3,000,000.00
2,997,720.00
2,986,775.00
1.150
P-1
1.171
78
08118/2020
89233GHU3
1759
TOYOTA MOTOR CREDIT CORP.
04/03/2020
4,000,009.00
3,993,240.00
3,975,500.00
1.500
P-1
1.530
88
08128/2020
89233GJV9
1760
TOYOTA MOTOR CREDIT CORP.
04/30/2020
4,000,000.00
3,978,880.00
3,978,888.89
1.250
P-1
1.274
129
09129/2020
Subtotal and Average 26,176,648.87
24,500,000.00
24,454,290.00
24,403,294.45
1.042
105
Federal Agency Issues - Coupon
3133EG5D3
1670
3133EHHH9
1683
3133EJZU6
1710
3133EKG42
1725
3133EKH41
1726
3133ELBFO
1734
3133ELJF2
1742
Run Date: 06/10/2020 .17:05
FEDERAL FARM CREDIT BANK
01/27/2017
1,500,000.00
1,544,780.57
FEDERAL FARM CREDIT BANK
05/02/2017
4,000,000.00
4,129,002.24
FEDERAL FARM CREDIT BANK
09120/2018
1,595,000.00
1,649,555.59
FEDERAL FARM CREDIT BANK
08/29/2019
3,000,000.00
3,010,577.25
FEDERAL FARM CREDIT BANK
09/03/2019
3,000,000.00
3,011,301.90
FEDERAL FARM CREDIT BANK
11127/2019
4,500,000.00
4,531,792.55
FEDERAL FARM CREDIT BANK
01123/2020
4,500,000.00
4,507,166.57
1,500,000.00
2.030
Aaa
2.030
605 01127/2022
3,996,928.89
1.920
Aaa
1.962
700 05102/2022
1,593,164.49
2.850
Aaa
2.943
476 09120/2021
3,000,000.00
1.920
Aaa
1.920
1,183 08128/2023
3,00000.00
2.090
Aaa
2.000
1,555 09103/2024
4,500,000.00
1.890
Aaa
1.890
1,640 11/27/2024
4,497,950.14
1.830
Aaa
1.843
1,330 01/22/2024
Portfolio CITY
AP
PM (PRF-PM2) 7.3.0
Page 60 Report Ver. 7.3.6.1
City of Rancho Cucamonga
Portfolio Management
Portfolio Details - Investments
May 31, 2020
Page 2
CLISIP
Investment#
Average
Issuer Balance
Purchase
Date
Par Value
Market Value
Book Value
Stated
Rate
Moody's
YTM
Days to Maturity
Maturity Date
Federal Agency Issues - Coupon
3133ELLK8
1751
FEDERAL FARM CREDIT BANK
02/1312020
3,000,000.00
3,022,858,50
2,999,295.23
1.790
Aaa
1,795
1,709 02104/2025
3130A9VU2
1664
FEDERAL HOME LOAN BANK
11/25/2016
4,000,000.00
4,023,416.48
4,000,000.00
1.350
Aaa
1.350
176 11!2412020
3130AAQU5
1671
FEDERAL HOME LOAN BANK
01/3012017
4,000,000.00
4,026,838.36
4,000,000.00
1.600
Aaa
1.800
151 10/30/2020
3130AEY38
1712
FEDERAL HOME LOAN BANK
09/2612018
3,000,000.00
3,021,824.25
3,000,000.00
3.200
Aaa
3.200
1,214 09/28/2023
3130AGHW8
1723
FEDERAL HOME LOAN BANK
06/0412019
4,000,000.00
4,000,695.60
4,000,000,00
2.650
Aaa
2.650
1,464 06/04/2024
3130AH268
1728
FEDERAL HOME LOAN BANK
09/11/2019
3,500,000.00
3,512,086.17
3,493,861.39
1.970
Aaa
2.013
1,563 09/11/2024
3130AHMS9
1736
FEDERAL HOME LOAN BANK
11/2712019
3,000,000.00
3,009,392.88
3,000,000.00
1.675
Aaa
1.875
1,548 08/27/2024
3130AHMM2
1737
FEDERAL HOME LOAN BANK
12/11/2019
3,000,000.00
3,021,171.30
3,000,000.00
1.850
Aaa
1.850
1,471 06/11/2024
3130AJ5A3
1753
FEDERAL HOME LOAN BANK
02/19/2020
3,500,000.00
3,526,470.26
3,500,000.00
1.740
Aaa
1.740
1,540 08/19/2024
3130AJ7G8
1757
FEDERAL HOME LOAN BANK
02/2612020
3,000,000.00
3,006,076.99
3,000,952.71
1.730
Aaa
1.721
1,365 02/26/2024
3134G8RA9
1637
FEDERAL HOME LOAN MORTG. CORP.
03/30/2016
3,500,000.00
3,503,663.28
3,500,000.00
1.600
Aaa
1.500
29 06/30/2020
3134GOPV3
1651
FEDERAL HOME LOAN MORTG. CORP.
05/27/2016
3,000,000,00
3,040,117.65
3,000,000,00
1.550
Aaa
1.550
360 05/27/2021
3134GBJFO
1679
FEDERAL HOME LOAN MORTG. CORP.
04/27/2017
4,000,000.00
4,073,941.92
4,000,000.00
1.800
Aaa
1.800
421 07/2712021
3134GBVA7
1687
FEDERAL HOME LOAN MORTG. CORP.
06/29/2017
3,000,000.00
3,105,549.63
3,000,000.00
1,925
Aaa
1.925
75B 06/29/2022
3134GBUG5
1688
FEDERAL HOME LOAN MORTG. CORP.
06/2912017
4,000,000.00
4,004,393.28
4,000,000.00
1.625
Aaa
1.625
28 06/29/2020
3134GBSW3
1689
FEDERAL HOME LOAN MORTG, CORP.
06/2212017
3,500,000.00
3,529,258.22
3,500,139.58
1.750
Aaa
1,743
204 12/22/2020
3134GT6H1
1727
FEDERAL HOME LOAN MORTG, CORP.
09/0912019
3,000,000.00
3,001,205.31
3,000,000.00
2.000
Aaa
2.000
1,561 09109/2024
3134GURZ5
1731
FEDERAL HOME LOAN MORTG. CORP.
11/1812019
3,000,000.00
3,020,348.19
3,000,000.00
2.030
Aaa
2.030
1,631 11/1812024
3134GUQT0
1733
FEDERAL HOME LOAN MORTG. CORP.
11/1612019
4,000,000,00
4,012,436.36
4,000,000.00
2,000
Aaa
2.000
1,631 11!18!2024
3134GUH78
1738
FEDERAL HOME LOAN MORTG. CORP.
12/3012019
5,500,000.00
5,545,413.23
5,500,000.00
2.000
Aaa
2.000
1,673 12/30/2024
3134GVRB6
1752
FEDERAL HOME LOAN MORTG. CORP.
05/0612020
5,000,000.00
4,989,782.00
5,000,000.00
0.850
Aaa
0.850
1,799 05105/2025
3134GVXN3
1764
FEDERAL HOME LOAN MORTG. CORP.
05/2112020
3,500,000.00
3,500,436.07
3,500,000.00
0.650
Aaa
0.650
1,449 05/20/2024
3134GVVE5
1765
FEDERAL HOME LOAN MORTG. CORP.
05/22/2020
3,500,000.00
3,500,041,93
3,500,000.00
0.550
Aaa
0,550
9,267 11120/2023
3136G3QQ1
1648
FEDERAL NATL MTG ASSN
05/2512016
4,000,000.00
4,016,284.04
4,000,000.00
1,500
Aaa
1.500
177 11!2512020
3136G3H65
1660
FEDERAL NATL MTG ASSN
07/2812016
4,000,000.00
4,052,796.36
4,000,000.00
1.400
Aaa
1.400
422 07/28/2021
3135GOX32
1741
FEDERAL NATL MTG ASSN
01/2212020
6,000,000.00
6,007,205.34
6,000,000.00
1.875
Aaa
1.875
1,325 01/17/2024
3136G4UE1
1750
FEDERAL NATL MTG ASSN
02/13/2020
4,000,000.00
4,009,812.52
4,000,000.00
1.730
Aaa
1.730
1,260 11/13/2023
3135GOY23
1752
FEDERAL NATL MTG ASSN
0211612020
3,000,000.00
3,006,780.57
3,000,000.00
1.900
Aaa
1.900
1,723 02/18/2025
3134GVCS5
1755
FEDERAL NATL MTG ASSN
02/2612020
3,000,000.00
3,005,162.82
3,001,411.66
1.820
Aaa
1.808
1,540 08/19/2024
3136G4UJO
1756
FEDERAL NATL MTG ASSN
02/2612020
4,000,000.00
4,006,187.32
4,002,803,78
1.850
Aaa
1.834
1,731 02/26/2025
3136G4VND
1763
FEDERAL NATL MTG ASSN
05/08/2020
4,000,000.00
4,000,285.04
4,000,000.00
0.500
Aaa
0.500
1,068 05/05/2023
Subtotal and Average 141,602,491.67
136,595,000.00
137,486,110.54
136,586,507.87
1.735
1,114
Treasury Securities - Coupon
912828M98
1665
US TREASURY NOTE
11/3012016
5,000,000.00
5,035,940.00
5,000,000.00
1,625
Aaa
1.625
182 11/3012020
912828WY2
1697
US TREASURY NOTE
0210712018
3,500,000.00
3,583,534.50
3,495,232.97
2.250
Aaa
2.372
425 07/3112021
Run Date: 06/10/2020 -17:05
Page 61
Portfolio CITY
AP
PM (PRF_PM2) 7.3.0
City of Rancho Cucamonga
Portfolio Management
Portfolio Details - Investments
May 31, 2020
Page 3
Run Dale: 0$11012020 - 17:05
Page 62
Portfolio CITY
AP
PM {PRF_PM2) 7.3.0
Average
Purchase
Stated
YTM
Days to Maturity
CUSIP
Investment
4 Issuer Balance
Date
Par Value
Market Value
Book Value
Rate
Moody's
Maturity Date
Treasury Securities - Coupon
91282BA42
1705
US TREASURY NOTE
06/0412018
4,000,000.00
4,036,092.00
3,990,872.00
2.000
Aaa
2.475
182 11/30/2020
9128284T4
1706
US TREASURY NOTE
06/20/2018
3,500,000.00
3,587,909.50
3,499,429.76
2.625
Aaa
2.641
379 06/15/2021
Subtotal and Average 15,984,591.61
16,000,000.00
16,243,476.00
15,985,534.73
2.223
278
Passbook/Checking Accounts
SYS00180
00180
UNION BANK OF CALIFORNIA
7,057,798.00
7,057,798.00
7,057,798.00
0.200
P-1
0.200
1
Subtotal and Average 2,892,325.58
7,057,798.00
7,057,798.00
7,057,798.00
0.200
1
Municipal Bonds
799055QS0
1774
SAN MATEO FOSTER SCH DIST
05/19/2020
500,000.00
502,995.00
503,349.74
1.266
Aaa
1.050
1,156 08/0112023
799055QR2
1775
SAN MATEO FOSTER SCH DIST
05/19/2020
500,000.00
501,780.00
502,265.15
1.162
Aaa
0.950
791 08/01/2022
799055QQ4
1776
SAN MATEO FOSTER SCH DIST
05/19/2020
475,000.00
475,603,25
476,163.75
1.062
Aaa
0.851
426 08/0112021
799055QP6
1777
SAN MATEO FOSTER SCH DIST
05/19/2020
255,000,00
255,030.60
255,108.38
0,962
Aaa
0.707
61 08/01/2020
Subtotal and Average 728,394.16
1,730,000.00
1,735,408.85
1,736,887.02
0.916
689
Corporate Notes
037833CG3
1714
APPLE INC
02/11/2019
3,000,000.00
3,252,728.43
3,014,136.77
3.000
Aa
2.862
1,348 02109/2024
037833AK6
1717
APPLE INC
05106!2019
4,000,000,00
4,233,674.00
3,964,215.89
2.400
Aa
2.725
1,066 05103/2023
037833DV9
1771
APPLE INC
05/11/2020
4,000,000.00
4,036,839.68
4,012,916.30
0.750
Aa
0.639
1,074 05/1112023
594918BW3
1677
MICROSOFT CORPORATION
02/1412017
5,000,000.00
5,170,785.00
5,000,000.00
2.400
Aaa
2.400
615 02/06/2022
931142DU4
1707
WALMART INC
06/21/2018
3,000,000.00
3,144,236.34
2,951,208,03
2.350
Aa
3.040
927 12/15/2022
Subtotal and Average 19,259,885.80
19,000,000.00
19,838,263.45
18,942,476.99
2.268
972
Supranational Securities
459058FY4
1694
INTL BANK RECONSTRUCTION & DEV
07/2812017
4,500,000,00
4,624,457.04
4,503,867.50
2.000
Aaa
1.945
604 01/26/2022
459058DT7
1708
INTL BANK RECONSTRUCTION & DEV
06/25/2018
4,500,000.00
4,584,650.85
4,475,832.66
2.250
Aaa
2.780
388 06/24/2021
459058HQ9
1730
INTL BANK RECONSTRUCTION & DEV
11/1812019
4,500,000.00
4,630,129.21
4,500,000.00
2.160
Aaa
2.160
1,631 11/18/2024
459058HP1
1735
INTL HANK RECONSTRUCTION & DEV
11/27/2019
4,500,000.00
4,526,946.45
4,500,000.00
2.050
Aaa
2.050
1,626 11/13/2024
Subtotal and Average 17,978,905.93
18,000,000.00
18,266,183.55
17,979,700.16
2.233
1,063
Total and Average 299,253,444.89
309,863,102.67
312,067,297.83
309,672,503.89
1.615
641
Run Dale: 0$11012020 - 17:05
Page 62
Portfolio CITY
AP
PM {PRF_PM2) 7.3.0
City of Rancho Cucamonga
Portfolio Management
Portfolio Details - Cash
May 31, 2020
Average Purchase Stated YTM Days to
CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Moody's Maturity
Run Date: 0611012020 -17:05
Average Balance 0.00 Accrued Interest at Purchase 4,775.28 4,775.28 0
Subtotal 4,775.28 4,775.28
Total Cash and Investments 299,253,444.89 309,863,102.67 312,072,073.11 309,677,279.17 1.615 641
Page 63
Page 4
Portfolio CITY
AP
PM (PRF PM2) 7.3.0
City of Rancho Cucamonga
Portfolio Management
Activity By Type
May 1, 2020 through May 31, 2020
Stated Transaction Purchases Redemptions
CUSIP Investment # Issuer Rate Date or Deposits or Withdrawals Balance
Certificates of Deposit - Bank
38148131<89 1701 GOLDMAN SACHS BANK 2.750 05/18/2020 0.00 245,000.00
Subtotal 0.00 245,000.00 735,000.00
Local Agency Investment Fund (Monthly Summary)
SYS00005 00005 LOCAL AGENCY INVST FUND 1.363 8,500,000.00 7,500,000.00
Subtotal 8,500,000.00 7,500,000.00 74,999,654.48
CalTrust Short -Term Fund (JPA)
SYS1768 1768 CALTRUST SHORT-TERM FUND 1.050 11,000,650.19 0,00
Subtotal 11,000,650.19 0.00 11,000,650.19
Page 1
Certificates of Deposit (Neg)-Bank
Subtotal
245,000.00
Commercial Paper - Discount
62478XEUO 1748
UNION BANC INVESTMENT SERVICES
1.600
05/2812020
0.00
3,980,088.89
62478XE71 1749
UNION BANC INVESTMENT SERVICES
1.600
05/0712020
0.00
3,983,822.22
62478XM23 1772
UNION BANC INVESTMENT SERVICES
0.170
05/27/2020
1,998,215.00
0.00
4497WOPIO 177$
ING FUNDING LLC
0.340
05/0812020
3,491,108.06
0.00
Subtotal
5,489,323.06
7,963,911.11
24,403,294.45
Federal Agency Issues - Coupon
3133EKNE2 1722
FEDERAL FARM CREDIT BANK
2.620
05/28/2020
0.00
2,500,000.00
3130A9YQ8 1666
FEDERAL HOME LOAN BANK
1.550
05/2612020
0.00
4,000,000,00
3130A9ZR5 1667
FEDERAL HOME LOAN BANK
1.250
05/2812020
0.00
3,500,000.00
3130AGCU7 1718
FEDERAL HOME LOAN BANK
2.550
05/0612020
0.00
4,000,000.00
3134GTMWO 1721
FEDERAL HOME LOAN MORTG. CORP.
2.750
05/2112020
0.00
4,000,000.00
3134GVR86 1762
FEDERAL HOME LOAN MORTG. CORP.
0.850
05/0812020
5,000,000.00
0.00
3134GVXN3 1764
FEDERAL HOME LOAN MORTG. CORP.
0.650
05/2112020
3,500,000.00
0.00
3134GVVE5 1765
FEDERAL HOME LOAN MORTG. CORP.
0.550
05/2212020
3,500,000.00
0.00
3136G4VNO 1763
FEDERAL NATL MTG ASSN
0.500
05/0812020
4,000,000.00
0.00
Subtotal
16,000,000.00
18,000,000.00
136,586,507.87
Treasury Securities - Coupon
Run Date; 0611 012020 -1705
Subtotal 15,985,534.73
Portfolio CITY
AP
PM (PRF_PM3) 7.3,0
Page 64 Report Ver. 7.3.6.1
City of Rancho Cucamonga
Portfolio Management
Page 2
Activity By Type
May 1, 2020 through May 31, 2020
Stated Transaction Purchases Redemptions
CUSIP Investment# Issuer Rate Date or Deposits or Withdrawals Balance
Pass book/Checking Accounts (Monthly Summary)
SYSOO180 00180 UNION BANK OF CALIFORNIA 0,200 4,304,321,50 0.00
Subtotal 4,304,321.50 0.00 7,057,798.00
Municipal Bonds
799055QSO
1774
SAN MATEO FOSTER SCH DIST
1.266
05/19/2020
503,385.00
0.00
7990550132
1775
SAN MATEO FOSTER SCH DIST
1.162
05/19/2020
$02,300.00
0.00
799055004
1776
SAN MATEO FOSTER SCH DIST
1.062
05/19/2020
476,197.00
0.00
799055QP6
1777
SAN MATEO FOSTER SCH DIST
0.962
05/19/2020
255,130.05
0.00
Subtotal
1,737,012.05
0.00
1,736,887.02
Corporate Notes
037833CS7
1664
APPLE INC
1.800
05/11/2020
0.00
5,000,000.00
037833DV9
1771
APPLE INC
0.750
06/11/2020
4,013,160.00
0.00
Subtotal
4,013,160.00
51000,000.00
18,942,476.99
Supranational Securities
Subtotal
17,979,700.16
Total
51,044,466.80
38,708,911.11
309,672,503.89
Run Date: OV1012020 - 17105
Page 65
Portfolio CITY
AP
PM (PRFWPM3) 7.3.0
US Tr
Federal
Issues -
44.1
City of Rancho Cucamonga
Portfolio Composition
May 31, 2020
Sunranational SP_rLiritiBS
Page 66
ik
Local Agency Investment
Fund
24.22%
;alTrust Short -Term Fund
(J PA)
3.55%
Certificates of Deposit
(Neg) -Bank
0.48%
)mmercial Paper - Discount
7.88%
35.00%
30.00%
25.00%
20.00%
15.00%
10.00%
5.00%
0.00%
City of Rancho Cucamonga
Portfolio Maturity Distribution
May 31, 2020
29.05%
21.93%
19.72%
11.96%
11.13%
6.21%
Under 6 Months 6 - 12 Months 1 - 2 Years 2 - 3 Years 3 - 4 Years 4 - 5 Years
Note: Callable securities in portfolio are included in the maturity distribution analysis to their stated maturity date, although they may be called
prior to maturity.
Page 67
C€ty of Rancho Cucamonga
Summary of Cash and Investments with Fiscal Agents
For the Month Ended May 31, 2020
Page 1
Page 68
Trustee and/or
Purchase
Maturity
Cost
Bond IssuelDeser€ption
PaYinn_A-go
Account Name
Trust Account #
Fund
Investment
Date
date`
Yield
Value
Assessment District No 93-1
Wells Fargo
Improvement Fund
16913302
101
Money Market Fund
814!1997
NIA
0.01%
$
301,231.54
Masi plaza
Reserve Fund
16913301
841
Money Market Fund
81411997
NIA
0.01°%
242,500.00
Redemp. Fund
16913300
841
Money Market Fund
8!411997
NIA
0,01°%
589.82
$
544,321.36
CFD 2003-01 Improvement Areal (2013)
Wells Fargo
Reserve Fund
46571801
865
Money Market Fund
9/1/2013
NIA
0.01°%
$
1,418,890.19
Agency Project
46571807
614
Money Market Fund
9!112013
NIA
0.01%
77,801.35
Cultural Center Fund
46571808
615
Money Market Fund
9!112013
NIA
0.01%
191,818.47
Bond Fund
46571800
864
Money Market Fund
91112013
NIA
0,01%
179.26
Developer Project
46571806
614
Money Market Fund
9!112013
NIA
0.01%
98,079.46
Special Tax
46571805
864
Money Market Fund
9!112013
NIA
0,01%
10,008.40
$
1,796,777.13
CFD 2003-01 Improvement Area 2 (2013)
Wells Fargo
Band Fund
46659800
866
Money Market Fund
121112013
NIA
0,01%
$
29.41
Reserve Fund
46659801
867
Money Market Fund
121112013
NIA
0.01%
132,650.41
Special Tax Fund
46659805
866
Money Market Fund
12/112013
NIA
0.01%
935.74
$
133,615.56
CFD No 2004-01 Rancho Etiwanda Series
Wells Fargo
Admin Expense Fund
48436802
Money Market Fund
NIA
0.01%
$
Bond Fund
48436800
820
Money Market Fund
NIA
0.01%
343.97
Reserve Fund
48436801
821
Money Market Fund
NIA
0.01%
1,188,949.88
Special Tax Fund
48436807
820
Money Market Fund
NIA
8,369.59
Project Fund
48436809
617
Money Market Fund
NIA
44,974.93
$
1,242,658.37
2014 Rancho Summit
Wells Fargo
Cost of Issuance Fund
48709906
Money Market Fund
NIA
$
Bond Fund
48709900
858
Money Market Fund
NIA
67.80
Reserve Fund
48709901
859
Money Market Fund
NIA
261,102.34
Sepcial Tax Fund
48709907
858
Money Market Fund
NIA
1,841.95
Rebate Fund
48709908
Money Market Fund
N!A
-
Redemption Fund
48709903
Money Market Fund
N/A
Prepayment Fund
48709904
Money Market Fund
NIA
-
$
263,012.09
2019 Lease Revenue Bonds
Welts Fargo
Bond Fund
82631600
Money Market Fund
212812019
NIA
$
217.88
Interest
82631601
Money Market Fund
2!28!2019
NIA
0.14
Principal
82631602
Money Market Fund
2128!2019
NIA
0.08
Acquisition and Construciton - Series A
82631605
711
Money Market Fund
2!2812019
NIA
8,891,564.51
Acquisition and Construction - Series B
82631606
711
Money Market Fund
212812019
NIA
2,293,929.84
Cost of Issuance
82631607
Money Market Fund
212812019
NIA
Page 1
Page 68
City of Rancho Cucamonga
Summary of Cash and Investments with Fiscal Agents
For the Month Ended May 31, 2020
Trustee andlor
Bond IssuelDescri»tion Paying Ment Account Name
Escrow Acct - Day Creek Milas Sr. Affordable Dousing Chase Bank City of Rancho Cucamonga
CFD No. 2000-01 South Etiwanda
CFD No. 2000-02 Rancho Cucamonga Corporate Park
CFD No. 2001-01 IA 1&2, Series A
CFD No. 2001-01 IA3, Series B
CFD No. 2006-01 Vintner's Grave
Union Bank Rancho Cucamonga 2015 CF02000-1 AGY
Special Tax Fund
Bond Fund
Prepayment Fund
Reserve Fund
Union Bank Rancho Cucamonga 2015 CFD2000-2 AGY
Special Tax Fund
Bond Fund
Prepayment Fund
Reserve Fund
Union Bank Rancho Cucamonga 2015 CFD2001-1 AGY
Special Tax Fund
Bond Fund
Prepayment Fund
Reserve Fund
Union Bank Rancho Cucamonga 2015 CFD2001-1 AGY
Special Tax Fund
Bond Fund
Prepayment Fund
Reserve Fund
Union Bank Rancho Cucamonga 2015 CFD2006-1 AGY
Special Tax Fund
Bond Fund
Prepayment Fund
Reserve Fund
Page 2
Page 69
Purchase
Maturity
Cost
Trust Account#
Fund
Investment
Date
Date`
Yield
Vatue
$
11,185,712.45
389918209
396
Money Market Fund
4124!2019
NIA
$
3,523,203.81
$
3,523,203.81
6712140200
7/30/2015
NIA
$
6712140201
Money Market Fund
713012015
NIA
-
6712140202
852
Money Market Fund
713012015
NIA
2.55
6712140203
Money Market Fund
7/30/2015
NIA
-
6712140204
853
Money Market Fund
7/30/2015
NIA
0.00%
22,805,87
$
22,808.42
5712140300
Money Market Fund
7/30/2015
NIA
$
6712140301
Money Market Fund
7/30/2015
NIA
$
-
6712140302
856
Money Market Fund
7/30/2015
NIA
$
24.76
6712140303
Money Market Fund
7/30/2015
NIA
$
-
6712140304
857
Money Market Fund
7130/2015
NIA
0.00%
209,412,26
$
209,437.04
6712140400
Money Market Fund
7/30/2015
N/A
$
-
6712140401
Money Market Fund
7/30/2015
NIA
-
6712140402
860
Money Market Fund
7/3012015
NIA
60.27
6712140403
Money Market Fund
7130!2015
NIA
-
6712140404
861
Money Market Fund
7/3012015
NIA
0.00%
304,282.45
$
304,342.72
6712140500
Money Market Fund
713 012 0 1 5
NIA
$
-
6712140501
Money Market Fund
7/3012015
NIA
0712140502
862
Money Market Fund
7/3012015
NIA
5.77
6712140503
Money Market Fund
7/3 01201 5
NIA
-
6712140504
863
Money Market Fund
7/3012015
NIA
0.00%
29,542.58
$
29,548.35
6712140600
Money Market Fund
7130/2015
NIA
$
-
6712140601
Money Market Fund
7/30/2015
N1A
-
6712140602
869
Money Market Fund
7/30/2015
NIA
37.39
6712140603
Money Market Fund
713012015
NIA
-
6712140604
870
Money Market Fund
7/30/2015
NIA
0.00%
131,079.40
$
131,116.79
Page 69
Bond IssuelDescrig_tioo
CFD No. 2006-02 Amador on Rt. 66
TOTAL CASH AND INVESTMENTS WITH FISCAL AGENTS
City of Rancho Cucamonga
Summary of Cash and Investments with Fiscal Agents
For the Month Ended May 31, 2020
Trustee and/or
Paying Agent Account Name
Union Bank Rancho Cucamonga 2015 CFD2006-2 AGY
Special Tax Fund
Bond Fund
Prepayment Fund
Reserve Fund
Trust Account # Fund Investment
' Note: These investments are money market accounts which have no stated maturity date as they may be liquidated upon demand.
Page 3
6712140700
Money
Market Fund
6712140701
Money
Markel Fund
6712140702
671 Money
Market Fund
6712140703
Money
Market Fund
6712140704
872 Money
Market Fund
Purchase
Maturity
Cost
Date
Date' Yield
Value
7/30/2015
N/A $
7/30/2015
NIA
7/30/2015
NIA
21.98
7/30/2015
NIA
-
713012015
NIA 0.00%
79,660.06
$
79,682.05
19,466,236.14
$
19,466,236.14
Page 70
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Lori Sassoon, Deputy City Manager/Administrative Services
Tamara L. Layne, Finance Director
Noah Daniels, Finance Manager
SUBJECT: CONSIDERATION OF APPROVAL OF RESOLUTIONS ORDERING THE
PREPARATION OF THE ANNUAL ENGINEER'S REPORTS TO INITIATE
PROCEEDINGS TO LEVY ANNUAL ASSESSMENTS; APPROVING THE
PRELIMINARY ANNUAL ENGINEER'S REPORTS; AND DECLARING THE
CITY COUNCIL'S INTENTION TO LEVY ANNUAL ASSESSMENTS WITHIN
LANDSCAPE MAINTENANCE DISTRICTS NOS. 1, 2,313, 4-R, 5,6-R, 7, 8, 9,
AND 10; STREET LIGHTING MAINTENANCE DISTRICTS NOS. 1, 2, 3, 4, 5,
6, 7, AND 8; AND PARK AND RECREATION IMPROVEMENT DISTRICT NO.
PD -85 FOR FISCAL YEAR 2020/21; AND SETTING THE TIME AND PLACE
FOR A PUBLIC HEARING THEREON.
RECOMMENDATION:
It is recommended that the City Council adopt resolutions ordering the preparation of the Annual
Engineer's Reports to initiate the proceedings to levy annual assessments; approving the preliminary
Annual Engineer's Reports; declaring the City Council's intention to levy annual assessments within
Landscape Maintenance Districts Nos. 1, 2, 313, 4-R, 5, 6-R, 7, 8, 9, and 10; Street Lighting
Maintenance Districts Nos. 1, 2, 3, 4, 5, 6, 7, and 8; and Park and Recreation Improvement District No.
PD -85 for Fiscal Year 2020/21; and setting a public hearing for July 15, 2020.
BACKGROUND:
The City of Rancho Cucamonga administers multiple Landscape Maintenance Districts and Street
Lighting Districts, and one Park and Recreation District (each a "District" and collectively, the
"Districts"), including setting the assessment rates paid by property owners within each District.
Property owners pay these annual assessments through their property tax bills, and the revenues
provide for the maintenance and operations of parks, landscaping, and street lights within their
communities.
To set the assessment rates each year, the City Council levies the assessment and reconfirms the
Districts by a series of resolutions and a public hearing. The process, which is set by the Landscaping
and Lighting Act of 1972 (the "1972 Act"), includes the following steps:
1. City Council adopts a resolution ordering the preparation of the Annual Engineer's Report
2. City Council accepts the preliminary Annual Engineer's Report
3. City Council adopts a resolution of intention and sets the time and place for a public hearing
4. City Council conducts a public hearing and then adopts a resolution confirming the District and
Page 71
levying the assessments for the upcoming fiscal year
The 1972 Act requires the City Council to accept the preliminary Annual Engineer's Reports at this time;
however, approval is not final until after the City Council conducts a public hearing. The Resolutions of
Intention set a required public hearing for July 15, 2020, at 7:00 p.m. in the Council Chambers, or
remotely, depending on the COVID-19 social distancing guidelines. After the public hearing, the City
Council may adopt a resolution confirming the levy of assessments as recommended. Upon final
adoption, the Districts will be reconfirmed for Fiscal Year 2020/21, and the assessment amounts will be
posted to the County of San Bernardino tax rolls before the deadline in August. These assessments will
appear as a separate item on the property tax bill for each parcel.
Additionally, the recommended rates were developed during the Fiscal Year 2020/21 budget process
and are included in the budgeted revenues for each District.
ANALYSIS:
Each District has specific and unique improvements based on its boundaries and the community.
Additionally, in order to comply with state law, each District's assessment rate cannot exceed its
maximum allowable assessment rate. On an annual basis, City staff performs a financial analysis for
each District to determine the recommended rates to the City Council that meet the current operations
and future capital replacement needs for each District.
Based on these analyses, City staff recommends no changes to the assessment rates in Districts LMD
2, LMD 3B, LMD 4-R, LMD 5, and SLD 8. For those Districts, City staff has determined that the current
assessment rate was sufficient to meet the operations of the District. For Districts LMD 1, LMD 7, LMD
8, SI -Ds 1 through 7, and PD -85, due to state law, the assessment rate is already at the maximum
allowable assessment rate and cannot be increased without voter approval. In those cases, City staff
has analyzed the operations of each District and reduced costs where feasible to be in line with the
assessment revenues.
Assessment rate increases are recommended for the following Districts:
• LMD 6-R Caryn Community: Increase the assessment rate to $451.92 per single family residence
to reflect increases in operating expenditures. The recommended assessment rate will be the
maximum allowable assessment rate.
• LMD 9 Lower Etiwanda: Increase the assessment rate to $436.69 per single family residence.
This increase is a part of a series of planned increases to the assessment rate after a period of
lowered assessment rates meant to reduce excess reserves. At the lowest, between Fiscal Years
2013/14 through 2015/16, the assessment rate was $80 per single family residence. The
recommended assessment rate is still below the maximum assessment rate of $622.51 per
single family residence.
• LMD 10 Rancho Etiwanda: Increase the assessment rate to $758.72 per single family residence
to reflect increases in operating expenditures. The recommended assessment rate is below the
maximum allowable assessment rate of $957.93 per single family residence.
Detailed information for the Districts is contained in the specific preliminary Annual Engineer's Reports
attached to this staff report. Below is a summary of the maximum and recommended assessment rates
for Fiscal Year 2020/21:
District
Current
Recommended
Maximum
Notes
Assessment
Assessment
Assessment
LMD 1
$92.21
$92.21
$92.21
Rate increase would
(General City)
require voter
approval.
LMD 2
$503.80
$503.80
$534.49
No change
(Victoria
recommended.
Neighborhood
Parks)
LMD 313
$282.24
$282.24
$352.80
No change
Page 72
(Commercial
recommended.
Industrial)
LMD 4-R
$397.15
$397.15
$471.84
No change
(Terra Vista
recommended.
Planned
Community)
LMD 5
$56.65
$56.65
$113.29
No change
(Andover)
recommended.
LMD 6-R
$438.75
$451.92
$451.92
Increase to reflect an
(Caryn Planned
increase in
Community)
operational costs.
LMD 7
$307.05
$307.05
$307.05
Rate increase would
(North Etiwanda)
require voter
approval.
LMD 8
$151.45
$151.45
$151.45
Rate increase would
(South Etiwanda)
require voter
approval.
LMD 9
$311.92
$436.69
$622.51
Rate has been
(Lower Etiwanda)
artificially low for
several years in
order to spend down
excess reserves;
rates being restored
to sustainable level
over time.
LMD 10
$736.62
$758.72
$957.93
Increase to reflect an
(Rancho Etiwanda)
increase in
operational costs.
SLD 1
$17.77
$17.77
$17.77
Rate increase would
(Arterials)
require voter
approval.
SLD 2
$39.97
$39.97
$39.97
Rate increase would
(Local Streets)
require voter
approval.
SLD 3
$47.15
$47.15
$47.15
Rate increase would
(Victoria Planned
require voter
Community)
approval.
SLD 4
$28.96
$28.96
$28.96
Rate increase would
(Terra Vista
require voter
Planned
approval.
Community)
SLD 5
$34.60
$34.60
$34.60
Rate increase would
(Caryn Planned
require voter
Community)
approval.
SLD 6
$51.40
$51.40
$51.40
Rate increase would
(Commercial
require voter
Industrial)
approval.
SLD 7
$33.32
$33.32
$33.32
Rate increase would
(North Etiwanda)
require voter
approval.
SLD 8
$30.60
$30.60
$193.75
No change
(South Etiwanda)
recommended.
PD -85
$31.00
$31.00
$31.00
Rate increase would
(Red Hill and
require voter
Page 73
Heritage Parks) I I approval.
Lastly, when the Districts were established, they were created in conjunction with new development
coming into the City and were intended to bear the costs of the improvements that provide a special
benefit to the property owners. However, due to state law restrictions as previously discussed, some
Districts are unable to increase the assessment rate without voter approval and have long-term fiscal
sustainability issues that will need to be addressed in future years. Those Districts might receive
"General Benefit Equivalent Contributions," which are authorized by the City Council to support a
District that is operating at a deficit, lacks the resources for necessary maintenance, or has insufficient
operating reserves. Per City policy, the amount of the General Benefit Equivalent will not exceed 11 % of
the adjusted total budget.
In Fiscal Year 2020/21, the following Districts are budgeted to receive General Benefit Equivalent
Contributions:
• $36,300 for LMD 1 General City
• $39,010 for LMD 6-R Caryn Planned Community
• $314,280 for SLD 2 Local Streets
• $89,100 for SLD 7 North Etiwanda
• $72,170 for PD -85 ($3,360 for operations of Red
Red Hill Water Feature)
Hill and Heritage Parks and $68,810 for the
Another type of contribution from the General Fund is a "General Benefit Contribution," which is
required by law and quantifies the dollar value of a general benefit provided to the community at large
by the District. For Fiscal Year 2020/21, LMD 2 Victoria Neighborhood Parks is budgeted to receive
$314,280 in General Benefit Contribution in accordance with the voter -approved measure.
FISCAL IMPACT:
The Districts are separate from the City General Fund. Assessment revenues collected for each District
are used for the maintenance and operations for only that District. The estimated costs of
administration, maintenance and operations, and capital improvements in the Districts are described in
the Annual Engineer's Report prepared for each District. As noted previously, certain Districts receive
some support from the City General Fund due to either legal requirements (General Benefit
Contribution) or due to City policy (General Benefit Equivalent Contribution). These amounts are
detailed within the staff report.
COUNCIL GOAL(S) ADDRESSED:
This item addresses critical elements of the City Council's mission and vision statements. By adopting
the resolutions, the City Council is addressing the fiscal sustainability of each District and allowing the
public an opportunity to participate in the decision-making process by setting a public hearing.
ATTACHMENTS:
Description
Attachment 1 - Preliminary Engineer's Report LMD1
Attachment 2 - Preliminary Engineer's Report LMD2
Attachment 3 - Preliminary Engineer's Report LMD3B
Attachment 4 - Preliminary Engineer's Report LMD4-R
Attachment 5 - Preliminary Engineer's Report LMD5
Attachment 6 - Preliminary Engineer's Report LMD6-R
Attachment 7 - Preliminary Engineer's Report LMD7
Attachment 8 - Preliminary Engineer's Report LMD8
Attachment 9 - Preliminary Engineer's Report LMD9
Attachment 10 - Preliminary Engineer's Report LMD10
Page 74
Attachment 11 - Preliminary Engineer's Report SLD1
Attachment 12 - Preliminary Engineer's Report SLD2
Attachment 13 - Preliminary Engineer's Report SLD3
Attachment 14 - Preliminary Engineer's Report SLD4
Attachment 15 - Preliminary Engineer's Report SLD5
Attachment 16 - Preliminary Engineer's Report SLD6
Attachment 17 - Preliminary Engineer's Report SLD7
Attachment 18 - Preliminary Engineer's Report SLD8
Attachment 19 - Preliminary Engineer's Report PD -85
Attachment 20 - Resolution LIVID Preparation of Engineer's Report
Attachment 21 - Resolution LIVID Approving Preliminary Annual Engineer's Report
Attachment 22 - Resolution LIVID Declare Intention to Levy Assmt & Set Pub Hearing
Attachment 23 - Resolution SLD Preparation of Engineer's Report
Attachment 24 - Resolution SLD Approving Preliminary Annual Engineer's Report
Attachment 25 - Resolution SLD Declare Intention to Levy Assmt & Set Pub Hearing
Attachment 26 - Resolution PD -85 Preparation of Engineer's Report
Attachment 27 - Resolution PD -85 Approving Preliminary Annual Engineer's Report
Attachment 28 - Resolution PD -85 Declare Intention to Levy Assmt & Set Pub Hearing
Page 75
Preliminary Annual Engineer's Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Landscape Maintenance District No. 1
(General City)
Page 76
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 1
(GENERAL CITY)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 77
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 20
ESTIMATE OF COSTS 21
District Budget 22
Definitions of Budget Items 24
METHOD OF ASSESSMENT 25
Overview 25
General Benefit 26
Special Benefit 26
Method of Assessment Spread 27
ASSESSMENT DIAGRAM 28
ASSESSMENT ROLL AND ANNEXATIONS 30
Assessment Roll 30
Annexations 30
Page 78
ENGINEER'S LETTER
WHEREAS, on June 17, 2020 the City Council of Rancho Cucamonga (the "City"), under
the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
20-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 1 (General City) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2020/21 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of the
maintenance, operations and servicing of the improvements for the District for the referenced
fiscal year, a diagram for the District showing the area and properties proposed to be assessed,
and an assessment of the estimated costs of the maintenance, operations and servicing of the
improvements, assessing the net amount upon all assessable lots and/or parcels within the
District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services $ 26,380
Operations and Maintenance 1,250,720
Capital Expenditures 40,000
Transfer Out 90,000
Total Expenditures Budget 1,407,100
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Anticipated Prior Year Delinquencies Collection
Subtotal - Taxes
Other Revenues
Transfer In
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
Landscape Maintenance District No. 1 — City of Rancho Cucamonga
Fiscal Year 2020/21
1,235,240
13,070
1,248,310
78,000
129,820
1,456,130
$ 49,030
13,530.67
$92.21
$ 92.21
1
ATTACHMENT #01
Page 79
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from the
improvement described in the Special Benefit Section of this Annual Engineer's Report
(the "Specially Benefited Parcels"). For particulars as to the identification of said parcels,
reference is made to the Assessment Diagram, a copy of which is included in this Annual
Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel from
the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on such
parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the special
benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of
my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment
Diagram included herein have been prepared and computed in accordance with the order of the
City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #01
Page 80
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include, but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This shall
also include material, vehicle, equipment, capital improvements and administrative
costs associated with the annual administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the District
for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein, and
the proposed assessments upon assessable lots and parcels of land within the District.
• Gives notice of the time and place for public hearing by the City Council on the levy of the
proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum assessment
amount approved, the City Clerk shall give notice by causing the resolution of intention to be
published. Any interested person may, prior to the conclusion of the public hearing, file a written
protest which shall state all grounds of objection. The protest shall contain a description sufficient
to identify the property owned by the property owner filing the protest. During the course or upon
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #01
Page 81
conclusion of the hearing, the City Council may order changes in any of the matters provided in
the report, including the improvements, to the zones within the District, and the proposed diagram
or the proposed assessment.
The City Council, upon conclusion of the public hearing, must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area of the City which is not located within the City's
planned development communities. The District is made up of various landscaped sites
throughout the City. As such, the parcels within the District do not represent a distinct district
area as do the other landscape maintenance districts within the City. Typically parcels have been
annexed to the District as they have developed.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements maintained by the District include the paseos, community trails, trees,
landscaped sites and appurtenant facilities that are throughout the District. These improvements
are located within the street right-of-ways and dedicated public easements which are within the
boundaries of the District. The landscaping maintenance includes, but is not limited to, the
pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the
trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and
facilities, such as community trails, fencing and irrigation systems, includes but is not limited to,
grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting,
repair and replacement, and irrigation systems control, adjustment, trouble -shooting, repair and
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #01
Page 82
replacement. Services include personnel, materials, contracting services, utilities, capital projects
and all necessary costs associated with the maintenance, replacement and repair required to
keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's
intention to continue to use cost effective materials, including the future ability to replace
landscaping with drought resistant or low water use plants, in order to lower expenses of the
District. The breakdown of maintained areas is as follows:
Parks: Bear Gulch Park, East and West Beryl Park, Old Town Park, Church Street Park, Golden
Oaks Park, Hermosa Park, and the undeveloped Don Tiburcio Tapia Park.
Site # Descriptive Location
A-1 The north and south side of Wilson Ave from Hellman Ave to Amethyst Ave.
Ground Cover area: 22,982 square feet
Hardscape area: 5,694 square feet
A-2 The east side of Hellman Ave from 326 feet south of Pepperidge Ln to 73 feet north of
Pepperidge Ln.
Ground Cover area: 5,810 square feet
Hardscape area: 1,600 square feet
A-3 The south side of 19th St from 62 feet east of Mayberry Ave to 173 feet east of Mayberry
Ave.
Ground Cover area: 1,680 square feet
Hardscape area: 440 square feet
A-4 The south side of Wilson Ave from Amethyst Ave to Archibald Ave; the planters and
cutouts on the west side of Archibald Ave from Wilson Ave to 105 feet south of
Cottonwood Way.
Ground Cover area: 5,625 square feet
A-5 The north and south side of Diamond Ave from Klusman Ave to Diamond Ave.
Ground Cover area: 3,143 square feet
Hardscape area: 1,864 square feet
A-6 The parkway on the north side of Wilson Ave from 348 feet east of Morning Canyon
Way to Alder Ridge PI.
Ground Cover area: 5,700 square feet
Hardscape area: 4,760 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 5
Fiscal Year 2020/21 ATTACHMENT #01
Page 83
A-7 The cutouts and vines on the south side of Wilson Ave from the Alta Loma Channel to
240 feet east of Zapata PI.
Ground Cover area: 911 square feet
A-8 The east side of Broken Star Ct from 80 feet south of Highland Ave to Highland Ave;
the north side of Highland Ave from Amethyst Ave to Broken Star Ct including wood
chip area north of sidewalk, the south side of Highland Ave from Broken Star Ct to
Amethyst Ave; the west side of Amethyst Ave from 140 feet south of Highland Ave to
265 feet south of Highland Ave.
Ground Cover area: 6,545 square feet
Hardscape area: 2,554 square feet
Mulchscape area: 14,005 square feet
A-9 The south side of Highland Ave from Hellman Ave to Broken Star Ct.
Ground Cover area: 7,865 square feet
A-10 The south side of 19th St from 170 feet west of Pilgrim Ct to 167 feet east of Pilgrim Ct.
Ground Cover area: 1,808 square feet
Hardscape area: 1,084 square feet
A-11 The east side of Amethyst Ave from Lemon Ave to 230 feet north of Apricot Ave.
Ground Cover area: 2,115 square feet
Hardscape area: 3,438 square feet
A-12 The west side of Sapphire St from 710 feet north of Hillside Rd to Hillside Rd.
Ground Cover area: 4,500 square feet
A-13 The south side of Victoria St from 110 feet west of London Ave to Ramona Ave.
Ground Cover area: 2,705 square feet
Hardscape area: 3,480 square feet
A-14 The west side of Archibald Ave from 273 feet north of La Gloria Dr to Lemon Ave; the
La Gloria Dr median from Archibald Ave to Jadeite Ave; the north and south side of
La Gloria Dr from Archibald Ave to 53 feet east of Jadeite Ave; the north side of Lemon
Ave from Archibald Ave to 55 feet east of Klusman Ave.
Ground Cover area: 12,880 square feet
Hardscape area: 12,030 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #01
Page 84
A-15 The planters and cutouts on the east side of Archibald Ave from 610 feet south of
Cottonwood Way to Wilson Ave; the south side of Wilson Ave from Archibald Ave to
Alta Loma Channel.
Ground Cover area: 2,110 square feet
A-16 The cutouts and planters on the east side of Archibald Ave from Banyan St to 190 feet
north of Sunflower St.
Ground Cover area: 1,580 square feet
A-17 The cutouts and planters on the west side of Archibald Ave from 225 feet south of
Wilson Ave to Banyan St.
Ground Cover area: 2,362 square feet
A-18 The cutouts and planters on the north side of Banyan St from Jadeite Ave to 410 feet
west of Jadeite Ave.
Ground Cover area: 216 square feet
A-19 The cutouts and planters on the east side of Amethyst Ave from 192 feet south of
Sunflower St to Manzanita Dr.
Ground Cover area: 4,325 square feet
A-20 The west side of Archibald Ave from 210 feet north of La Colina Dr to 230 feet south of
Almond St; the south side of La Colina Dr from Archibald Ave to Jadeite Ave.
Ground Cover area: 17,120 square feet
A-21 The planter adjacent to the equestrian trail from Riverwood PI to Raspberry PI north of
the County flood retention basin that is west of Chaffey College.
Ground Cover area: 22,832 square feet
A-22 The west side of Haven Ave from Carrari St to Vista Grove St.
Ground Cover area: 4,572 square feet
A-23 The west side of Haven Ave from 434 feet north of Manzanita Dr to 258 feet south of
Manzanita Dr.
Ground Cover area: 54,258 square feet
Hardscape area: 4,581 square feet
A-24 The south side of 19th St from 286 feet east of Amethyst Ave to 166 feet west of
Klusman Ave.
Ground Cover area: 5,904 square feet
Hardscape area: 2,938 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #01
Page 85
A-25 The equestrian trail and planters on the east side of Hermosa Ave from 421 feet south
of Whispering Forest Dr to Sun Valley Dr.
Ground Cover area: 17,529 square feet
A-26 The west side of Haven Ave from 630 feet north of Wilson Ave to Wilson Ave; the
parkway on the north side of Wilson Ave from Haven Ave to Mayberry Ave; the parkway
on the east side of Mayberry Ave from Wilson Ave to 382 feet north of Poplar St, and
the east and west side of Cartilla Ave from Wilson Ave to Poplar St.
Ground Cover area: 10,243 square feet
Mulchscape area: 25,297 square feet
A-27 The north side of 19th St from Mayberry Ave to 93 feet east of Castle Gate PI.
Ground Cover area: 5,145 square feet
Hardscape area: 2,870 square feet
A-28 The east side of Hermosa Ave from 360 feet south of Manzanita Dr to Manzanita Dr,
and the south side of Manzanita Dr from Hermosa Ave to Raspberry PI.
Ground Cover area: 7,421 square feet
Hardscape area: 4,712 square feet
A-29 The south side of Wilson Ave from 240 feet west of Timbermist PI to Hermosa Ave; the
west side of Hermosa Ave from Wilson Ave to 213 feet south of Oakgrove Dr.
Ground Cover area: 11,184 square feet
A-30 Site was removed from contract and water service cancelled January 1, 2017.
A-31 The south side of Lemon Ave from London Ave to Calle Hermoso.
Ground Cover area: 4,404 square feet
Hardscape area: 1,800 square feet
A-32 The north side of Lemon Ave from the Alta Loma Channel to London Ave; the east side
of London Ave from Lemon Ave to Cypress Ct.
Ground Cover area: 4,463 square feet
Hardscape area: 3,375 square feet
A-33 The parkway on the east side of London Ave from 158 feet north of Banyan St to 310
feet north of Banyan St.
Ground Cover area: 1,029 square feet
Hardscape area: 1,160 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #01
Page 86
A-34 The south side of Alta Loma Dr from Mayberry Ave to Revere Ave.
Ground Cover area: 2,772 square feet
A-35 The west side of Hermosa Ave from Lemon Ave to 125 feet north of Highland Ave, the
parkway on the south side of Lemon Ave from 621 feet west of Hermosa Ave to
Hermosa Ave.
Ground Cover area: 10,494 square feet
Hardscape area: 9,207 square feet
Mulchscape area: 2,370 square feet
A-36 The south side of Lemon Ave from 385 feet west of Mayberry Ave to Cartilla Ave.
Ground Cover area: 4,850 square feet
Hardscape area: 4,915 square feet
A-37 The south side of Hillside Rd north and south of the equestrian trail from Beryl St to 203
feet east of Eastwood Ave.
Ground Cover area: 4,900 square feet
A-38 The median in the 9200 block of Monte Vista St.
Ground Cover area: 500 square feet
Hardscape area: 1,380 square feet
A-39 The south side of Almond St from Henry St to Sapphire St. The west side of Sapphire
St from Almond St to 255 feet south of Bella Vista Dr.
Ground Cover area: 6,926 square feet
A-40 The parkway on the east side of Jasper St from Hunter Dr to Highland Ave. The parkway
on the south side of Highland Ave from Jasper St to Carnelian St. The west side of
Carnelian St from Highland Ave to 210 feet south of Highland Ave.
Ground Cover area: 14,858 square feet
Hardscape area: 6,040 square feet
A-41 The west side of Sapphire St from 236 feet north of Thoroughbred St to Banyan St.
Ground Cover area: 1,784 square feet
Hardscape area: 812 square feet
A-42 The parkway on the west side of Beryl St from 132 feet north of Sunflower St to Banyan
St.
Ground Cover area: 4,735 square feet
Hardscape area: 5,772 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #01
Page 87
A-43
The north side of Base Line Rd from Topaz St to the Cucamonga Creek Channel.
Ground Cover area: 4,563 square feet
Hardscape area: 1,890 square feet
The cutouts on the west side of Sapphire St from Banyan St to Marble Ave.
Ground Cover area: 7,300 square feet
The mainline for this site was connected to A-46 on September 8, 1999.
A-46 The south side of Banyan St from Northstar PI to Zircon Ave.
Ground Cover area: 7,448 square feet
Hardscape area: 7,890 square feet
A-47 The cutouts and vines on the north side of Banyan St from 180 feet east of Zircon Ave
to 186 feet west of Vineyard Ave.
Ground Cover area: 1,300 square feet
A-48 The parkway on the west side of Beryl St from 452 feet north of Cielito St; 158 feet
south of Cielito St and the easement between 9063 and 9073 Cielito St from Cielito St
to 170 feet south of Cielito St.
Ground Cover area: 6,916 square feet
Hardscape area: 2,440 square feet
A-49 The east side of Carnelian St from 662 feet south of Banyan St to Banyan St; the south
side of Banyan St from Carnelian St to Northstar PI.
Ground Cover area: 5,906 square feet
Hardscape area: 6,972 square feet
A-50 The north side of Almond St from Sapphire St to Crestview PI; the east and west side
of Skyline Rd from Almond St to 595 feet north of Almond St.
Ground Cover area: 17,600 square feet
Hardscape area: 8,680 square feet
A-51 The planter adjacent to the equestrian trail; from Haven Ave to Riverwood PI, north of
County flood retention basin, west of Chaffey College. The west side of Haven Ave
from 400 feet north of Amber Ln to 270 feet south of Amber Ln, and the north and south
side of Amber Ln from Haven Ave to San Felipe Ct.
Ground Cover area: 37,977 square feet
Hardscape area: 5,458 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 10
Fiscal Year 2020/21 ATTACHMENT #01
::
A-52 The east side of Riverwood PI, from 188 feet south of Charwood Ct to 193 feet north of
Charwood Ct.
Ground Cover area: 2,750 square feet
Hardscape area: 1,698 square feet
A-53 The west side of Jasper St from Hunter Dr to Highland Ave. The south side of Highland
from Jasper St to 308 feet west of Sard St. The east and west side of Sard St from
Highland Ave to Hunter Dr.
Ground Cover area: 7,445 square feet
Hardscape area: 4,740 square feet
A-54 The west side of Beryl St from 233 feet north of Mignonette St to Mignonette St.
Ground Cover area: 2,637 square feet
Hardscape area: 932 square feet
A-55 The north side of 19th St from Cartilla Ave to Mayberry Ave. The east side of Mayberry
Ave from 19th St to Heather St.
Ground Cover area: 8,410 square feet
Hardscape area: 5,060 square feet
A-56 The east side of Beryl St from 410 feet north of Wilson Ave to Wilson Ave. The north
side of Wilson Ave from Beryl St to 731 feet west of Buckthorn Ave. The south side of
Wilson Ave from Buckthorn Ave to Beryl St.
Ground Cover area: 19,708 square feet
Hardscape area: 5,436 square feet
A-57 The east side of Hermosa Ave from 115 feet north of Coca St to 451 feet north of Coca
St. The trail north of water retention basin from Hermosa Ave to 619 feet east of
Hermosa Ave.
Ground Cover area: 9,406 square feet
Hardscape area: 6,794 square feet
A-58 The west side of Haven Ave from 510 feet south of Victoria St to 1005 feet south of
Victoria St.
Ground Cover area: 7,301 square feet
Hardscape area: 4,790 square feet
A-59 The east side of Archibald Ave from 820 feet south of Lemon Ave to 448 feet south of
Lemon Ave and continues from 275 feet south of Lemon Ave to 185 south of Lemon
Ave.
Ground Cover area: 4,777 square feet
Hardscape area: 5,041 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #01
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A-60 The south side of Lemon Ave from 290 feet east of Archibald Ave to London Ave. The
west side of London Ave from Lemon Ave to Orange St.
Ground Cover area: 2,569 square feet
Hardscape area: 4,122 square feet
A-61 The north side of Carrari St from London Ave to Archibald Ave.
Ground Cover area: 25,152 square feet
Hardscape area: 1,698 square feet
A-62 The east side of Archibald Ave from Carrari St to 505 feet north of Meadowood Dr.
Ground Cover area: 8,626 square feet
Hardscape area: 1,824 square feet
A-63 The south side of Almond St from Carriage Rd to Almond St.
Ground Cover area: 3,342 square feet
Hardscape area: 3,600 square feet
A-64 The east side of Beryl St from Cottonwood Way to Wilson Ave. The south side of
Wilson Ave from Beryl St to 437 feet east of Beryl St. The north side of Wilson Ave
from Cousins PI to 474 feet east of Cousins PI.
Ground Cover area: 11,973 square feet
A-65
A-67
Hardscape area: 9,949 square feet
The east side of Archibald Ave from La Gloria Dr to 328 feet north of La Gloria Dr.
Ground Cover area: 2,279 square feet
Hardscape area: 2,411 square feet
The east side of Hermosa Ave from Waterford Ln to 500 feet north of Waterford Ln.
Ground Cover area: 4,695 square feet
Hardscape area: 5,947 square feet
The south side of 19th St from 220 feet east of Sapphire St to Via Serena.
Ground Cover area: 3,208 square feet
Hardscape area: 4,158 square feet
The west side of Haven Ave from Hillside Rd to 783 feet south of Hillside Rd.
Ground Cover area: 3,492 square feet
A-69 The north side of Hillside Rd from 27 feet west of Mayberry Ave to 191 feet west of
Mayberry Ave.
Ground Cover area: 1,002 square feet
Hardscape area: 1,605 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 12
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A-70 The south side of 19th St from 365 feet west of Amethyst Ave to Amethyst Ave. The
west side of Amethyst Ave from 19th to Hedges Dr.
Ground Cover area: 6,435 square feet
Hardscape area: 7,015 square feet
A-71 The west side of Archibald Ave from Hillside Rd to Wilson Ave. The north side of Wilson
Ave, south of the trail fence area from Archibald Ave to 467 feet west of Archibald Ave.
Ground Cover area: 9,265 square feet
Hardscape area: 2,609 square feet
A-72 The south side of Banyan St from 420 feet west of Archibald Ave to Archibald Ave. The
west side of Archibald Ave from Banyan St to 389 feet south of Banyan St.
Ground Cover area: 10,270 square feet
Hardscape area: 6,673 square feet
A-73 The west side of Beryl St from 300 feet north of San Simeon Dr to 130 feet north of San
Simeon Dr.
Ground Cover area: 1,200 square feet
Hardscape area: 600 square feet
A-74 The south side of Highland Ave from Beryl St to Hellman Ave.
Ground Cover area: 11,603 square feet
A-75 The south side of Highland Ave from Amethyst Ave to 612 feet east of Archibald Ave.
Ground Cover area: 106,409 square feet
Hardscape area: 60,608 square feet
A-76 The west side of Archibald Ave from 635 feet north of Hillside Rd to Hillside Rd. The
north side of Hillside Rd from Archibald Ave to 770 feet west of Archibald Ave.
Ground Cover area: 8,859 square feet
Hardscape area: 1,389 square feet
A-77 The east side of Carnelian St from Brilliant Ln to Wilson Ave including the irrigation cut-
outs along trail. The south side of Wilson Ave from Carnelian St to 745 feet east of
Arabian Dr. The irrigation cut-outs on the north side of Wilson Ave from Carnelian St
to 775 feet east of Arabian Dr.
Ground Cover area: 5,101 square feet
Hardscape area: 11,322 square feet
B-1 The median on Blue Gum Dr from Etiwanda Ave to Blue Gum Dr.
Ground Cover area: 5,100 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 13
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B-2 The north side of Highland Ave from the Deer Creek Channel to San Benito Ave. The
north side of 19th St from San Benito Ave to Palm Dr. The west and east side of
Alameda Ave from 19th St to Ring Ave. The east side of Palm Dr from 19th St to Ring
Ave.
Ground Cover area: 47,397 square feet
Hardscape area: 26,285 square feet
B-3 The paseo from Sutter Ct to Deer Creek Channel.
Ground Cover area: 294 square feet
Hardscape area: 400 square feet
B-4 The north side of Banyan St from Deer Creek Channel to 355 feet west of
Fredericksburg Ave.
Ground Cover area: 9,200 square feet
Hardscape area: 3,834 square feet
B-5 The north side of Lemon Ave from Semillion PI to 188 feet west of Terracina Ave.
Ground Cover area: 14,472 square feet
Hardscape area: 3,894 square feet
B-6 The north side of Lemon Ave from Barsac PI to Semillion PI.
Ground Cover area: 15,784 square feet
Hardscape area: 3,780 square feet
B-7 The south side of Banyan St from Cabernet PI to 414 feet east of Cabernet PI
Ground Cover area: 18,814 square feet
B-8 The south side of Banyan St from Callaway PI to Muscat PI.
Ground Cover area: 10,505 square feet
B-9 The east side of Haven Ave from Banyan St to 240 feet north of Banyan St. The north
side of Banyan St from Haven Ave to Merlot Ct.
Ground Cover area: 24,975 square feet
Hardscape area: 1,356 square feet
B-10 The east side of Haven Ave from 400 feet south of Banyan St to Banyan St. The south
side of Banyan St from Haven Ave to Callaway PI.
Ground Cover area: 14,548 square feet
Hardscape area: 6,348 square feet
B-11 The south side of Banyan St from Muscat PI to Cabernet PI.
Ground Cover area: 33,282 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #01
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B-12 The north side of Lemon Ave from Barsac PI to 135 feet east of Valinda Ave.
Ground Cover area: 13,464 square feet
Hardscape area: 4,098 square feet
B-13 The south side of 19th St from Inyo PI to 585 feet east of San Benito Ave. The parkways
on the east and west side of San Benito Ave from 19th St to San Mateo PI. The east
side of Inyo PI from 19th St to paseo south of 19th St and the paseo running east from
Inyo PI to Sonora Ave.
Ground Cover area: 20,950 square feet
Hardscape area: 14,192 square feet
MW
B-15
The paseo from San Benito Ave and Sonora Ave to the Deer Creek Channel.
Ground Cover area: 2,000 square feet
Hardscape area: 540 square feet
The paseo from Stanislaus PI and La Vine St to the Deer Creek Channel.
Ground Cover area: 1,040 square feet
Hardscape area: 428 square feet
B-16 The paseo from Inyo PI to Mendocino PI.
Ground Cover area: 225 square feet
Hardscape area: 184 square feet
B-17 The paseo from Yuba Ct to Deer Creek Channel.
Ground Cover area: 918 square feet
Hardscape area: 420 square feet
B-18 The south side of Wilson Ave from 377 feet west of Canistel Ave to 1032 feet east of
Canistel Ave.
Ground Cover area:
6,762 square feet
Hardscape area:
8,454 square feet
B-19 The east side of Haven Ave from the Southern Pacific Railroad to 341 feet south of
Victoria St.
Ground Cover area:
6,415 square feet
Hardscape area:
8,865 square feet
B-20 The east side of Haven
Ave from 341 feet south of Victoria St to Victoria St; the south
side of Victoria St from
Haven Ave to 237 feet east of Mango St.
Ground Cover area:
16,900 square feet
Hardscape area:
8,767 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #01
Page 93
B-21 The south side of 19th St from Valinda Ave to Inyo PI.
Ground Cover area: 3,900 square feet
Hardscape area: 3,700 square feet
B-22 The south side of Lemon Ave south of the sidewalk from 188 feet west of Terracina Ave
to 284 feet north of Marbella Dr. The parkway on the south side of Lemon Ave from
188 feet west of Terracina Ave to 517 feet north of Marbella Dr. The turf in the parkway
at the end of the cul-de-sac on Sonterra Ct. The parkway on the north side of Lemon
Ave from 188 feet west of Terracina Ave to 526 feet south of Terracina Ave. The north
side of Lemon Ave north of the sidewalk from 188 feet west of Terracina Ave to 562
feet south of Terracina Ave. The turf in the parkway at the end of the cul-de-sac at
Serena PI.
Ground Cover area: 17,688 square feet
Turf area: 6,390 square feet
Hardscape area: 4,928 square feet
B-23 The parkway on the east side of Lemon Ave from 129 feet south of Marbella Dr to 526
feet south of Terracina Ave. The slope on the east side of Lemon Ave east of the
sidewalk from 129 feet south of Marbella Dr to 562 feet south of Terracina Ave. The
west side of Lemon Ave west of the sidewalk from 284 feet north of Marbella Dr to 129
feet south of Marbella Dr. The parkway on the west side of Lemon Ave from 517 feet
north of Marbella Dr to 129 feet south of Marbella Dr.
Ground Cover area: 22,531 square feet
Hardscape area: 4,468 square feet
B-24 The south side of Highland Ave from 327 feet west of Deer Creek Channel to Deer
Creek Channel. The paseo from Los Osos Way to Deer Creek Channel.
Ground Cover area: 4,946 square feet
Hardscape area: 2,099 square feet
B-25 The south side of Banyan St from 152 feet west of Cantabria Ave to 930 feet east of
Cantabria Ave.
Ground Cover area: 16,693 square feet
B-26 The north side of Wilson Ave from 590 feet west of High Meadow PI to 187 feet east of
High Meadow PI.
Ground Cover area: 4,628 square feet
Hardscape area: 390 square feet
B-27 The east side of Haven Ave from 467 feet north of 19th St to 650 feet north of 19th St.
Ground Cover area: 3,483 square feet
Hardscape area: 6,235 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 16
Fiscal Year 2020/21 ATTACHMENT #01
Page 94
C-1 The north side of 26th St from Andover PI to Hermosa Ave. The east side of Hermosa
Ave from 26th St to 331 feet north of Concord Dr.
Ground Cover area: 22,227 square feet
Hardscape area: 5,532 square feet
C-2 The entry monument on the northeast and northwest corners of 4th St and Archibald
Ave.
Ground Cover area: 6,337 square feet
Hardscape area: 3,998 square feet
C-3
C-4
The south side of Base Line Rd from Ramona Ave to 128 feet east of Cambridge Ave.
Ground Cover area: 17,262 square feet
Hardscape area: 4,865 square feet
The south side of Base Line Rd from 440 feet west of Ramona Ave to Ramona Ave.
Ground Cover area: 6,198 square feet
Hardscape area: 2,200 square feet
C-5 The south side of Base Line Rd from 340 feet west of Center Ave to 103 feet east of
Center Ave.
Ground Cover area: 8,850 square feet
Hardscape area: 2,215 square feet
C-6 The south side of Base Line Rd from Ivy Ln to 105 feet west of Marine Ave.
Ground Cover area: 8,080 square feet
Hardscape area: 2,475 square feet
C-7 The parkway on the north side of Church St from 142 feet east of Teak Way to 230 feet
west of Teak Way.
Ground Cover area: 1,813 square feet
Hardscape area: 1,650 square feet
C-8 The west side of Hermosa Ave from 524 feet north of Palo Alto St to 142 feet south of
Palo Alto St.
Ground Cover area: 2,650 square feet
Hardscape area: 3,996 square feet
C-9 The parkway on the west side of Hermosa Ave from 163 feet north of Ironwood St to
145 feet south of Ironwood St.
Ground Cover area: 1,500 square feet
Hardscape area: 1,848 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 17
Fiscal Year 2020/21 ATTACHMENT #01
Page 95
C-10 The entry monument parkway on the south side of Base Line Rd from the western city
limit to Alta Cuesta Dr.
Ground Cover area: 9,756 square feet
Hardscape area: 4,380 square feet
C-11 The parkway on the east side of Beryl St from Alder St to 135 feet north of
Culpepper St.
Ground Cover area: 3,400 square feet
Hardscape area: 3,600 square feet
C-12 The parkway on the east side of Hellman Ave from Tryon St to 665 feet north of
Tryon St.
Ground Cover area: 8,280 square feet
Hardscape area: 3,325 square feet
C-13 The parkway on the west side of Hellman Ave from 500 feet north of Church St to
Church St.
Ground Cover area: 2,416 square feet
Hardscape area: 3,000 square feet
C-14 The east side of Archibald Ave from 196 feet north of Palo Alto St to 530 feet north of
Palo Alto St.
Ground Cover area: 4,262 square feet
Hardscape area: 1,374 square feet
C-15 The north side of San Bernardino Rd from Summerlin PI to 225 feet west of
Summerlin PI.
Ground Cover area: 1,660 square feet
Hardscape area: 710 square feet
C-16 The south side of Base Line Rd from 286 feet west of Hermosa Ave to Hermosa Ave.
The raised planter on the southwest corner of Base Line Rd and Hermosa Ave.
Ground Cover area: 4,190 square feet
Hardscape area: 2,320 square feet
C-17 The east side of Hellman Ave from 775 feet south of 6th St to 6th St. The south side of
6th St from Hellman Ave to Golden Oak Rd. The west side of Golden Oak Rd from
6th St to Foxbrook Dr.
Ground Cover area: 9,058 square feet
Hardscape area: 6,387 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 18
Fiscal Year 2020/21 ATTACHMENT #01
Page 96
D-1
D-2
D-3
The east side of Rochester Ave from Church St to Base Line Rd.
Ground Cover area: 27,920 square feet
Hardscape area: 17,301 square feet
The east side of Rochester Ave from 146 feet south of Chervil St to Church St.
Ground Cover area: 21,858 square feet
Hardscape area: 13,263 square feet
The south side of Base Line Rd from Rochester Ave to 600 feet east of Rochester Ave.
Ground Cover area: 2,180 square feet
Hardscape area: 4,121 square feet
D-4 The north and south sides of Church St from Rochester Ave to 150 feet east of
Hyssop Dr.
Ground Cover area: 6,340 square feet
Hardscape area: 8,887 square feet
D-5 The landscape along the Edison corridor from Arrow Rt. To Foothill Blvd.
Ground Cover area: 23,392 square feet
H-9 The Haven Ave median from the 210 freeway to Alta Loma Dr.
Ground Cover area: 2,207 square feet
H-10 The Haven Ave median from entrance of Haven Village to Amber Ln.
Ground Cover area: 6,968 square feet
Converted 5,131 square feet of turf to ground cover effective April 1, 2013. Area listed
is the 50% maintained by LMD 1. An equal amount is maintained by General Fund as
of March 25, 2013
H-11 The Haven Ave median from Amber Ln to Olive Way.
Ground Cover area: 5,026 square feet
Converted 3,475 square feet of turf to ground cover effective April 1, 2013. Area listed
is the 50% maintained by LMD 1. An equal amount is maintained by General Fund as
of March 25, 2013
H-12 The Haven Ave median from Olive Way to 712 feet north of Wilson Ave.
Ground Cover area: 6,734 square feet
Converted 3,933 square feet of turf to ground cover effective April 1, 2013. Area listed
is the 50% maintained by LMD 1. An equal amount is maintained by General Fund as
of March 25, 2013
H-13 The Haven Ave median from 19th St to the 210 freeway.
Ground Cover area: 12,514 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 19
Fiscal Year 2020/21 ATTACHMENT #01
Page 97
FH -18 The Foothill Blvd median from East Ave to 453 feet east of Cornwall Ct.
Ground Cover area: 5,450 square feet
Parks, ground cover, shrubs and turf areas that make up parkways, median islands and paseos
are maintained under contract by a private landscape maintenance company.
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 20
Fiscal Year 2020/21 ATTACHMENT #01
Page 98
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Landscape Maintenance District No. 1 — City of Rancho Cucamonga 21
Fiscal Year 2020/21 ATTACHMENT #01
Page 99
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Landscape Maintenance District No. 1 — City of Rancho Cucamonga 21
Fiscal Year 2020/21 ATTACHMENT #01
Page 99
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the improvements
as described in the Plans and Specifications are summarized below. Each year, as part of the
District levy calculation process, the costs and expenses are reviewed and the annual costs are
projected for the following fiscal year.
District Budget
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services:
Regular Salaries $ 17,820
Fringe Benefits 8,560
Subtotal - Personnel 26,380
Operations and Maintenance:
Operations and Maintenance:
O & M/General
80,100
O & M/Facilities
2,300
Vehicle Operations and Maintenance
2,000
Emergency Equipment and Vehicle Rental
5,800
Equipment Operations and Maintenance
2,000
Subtotal - Operations and Maintenance
92,200
Contract Services:
Contract Services/General
580,850
Contract Services/Facilities
7,410
Tree Maintenance
52,500
Subtotal - Contract Services
640,760
Utilities:
Telephone Utilities
2,000
Water Utilities
342,760
Electric Utilities
52,790
Subtotal - Utilities
397,550
Assessment Administration
62,850
Admin./General Overhead
56,700
Other Expenses
660
Subtotal - Operations and Maintenance
1,250,720
Capital Expenditures:
Captial Outlay - Improvements Other Than Building 40,000
Transfer Out:
Transfer Out - LMD #1 Capital Reserve Fund 90,000
Total Expenditures Budget $ 1,407,100
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 22
Fiscal Year 2020/21 ATTACHMENT #01
Page 100
Total Revenues Budget
$ 1,456,130
Contribution to/(Use of) Fund Balance $ 49,030
Total Gross Estimated Assessments $ 1,247,714.49
Total District EBU Count 13,530.67
Actual Assessment per EBU - Fiscal Year 2020/21 $92.21
Maximum Allowable Assement per EBU - Fiscal Year 2020/21 $ 92.21
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in 1996/97 and subsequent District
annexations. Each year, prior to the assessments being placed on the tax roll, the City will review
the budget and determine the amount needed to maintain the improvements for the upcoming
fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance,
available fund balance and maximum allowable assessment with the goal of maintaining the
improvements in a satisfactory and healthy condition. The actual assessment amount may be
lower than the maximum allowable assessment; however, it may not exceed the maximum unless
the increase is approved by the property owners in accordance with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated
costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year,
or when the City expects to receive its apportionment of special assessments and tax collections
from the County, whichever is later. Beginning with Fiscal Year 2016/17 the City will maintain a
Capital Reserve Fund to be used for deferred maintenance and pending capital projects. The
reserve balance information for the District is as follows:
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 23
Fiscal Year 2020/21 ATTACHMENT #01
Page 101
Fiscal Year
2020/21 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
$ 1,235,240
Anticipated Prior Year Delinquencies Collection
13,070
Subtotal - Taxes
1,248,310
Other Revenues:
Interest Earnings
35,550
Other Rental/Lease Income
27,070
Park Maintenance Fees
4,500
Sports Field User Group Rentals
280
Sports Lighting Fees
10,500
Other Revenue
100
Subtotal - Other Revenues:
78,000
Transfer In:
Transfer In - General Fund
36,300
Transfer In - CFD Empire Lakes
3,520
Transfer In - LIVID #1 Operating Fund
90,000
Subtotal - Transfer In:
129,820
Total Revenues Budget
$ 1,456,130
Contribution to/(Use of) Fund Balance $ 49,030
Total Gross Estimated Assessments $ 1,247,714.49
Total District EBU Count 13,530.67
Actual Assessment per EBU - Fiscal Year 2020/21 $92.21
Maximum Allowable Assement per EBU - Fiscal Year 2020/21 $ 92.21
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in 1996/97 and subsequent District
annexations. Each year, prior to the assessments being placed on the tax roll, the City will review
the budget and determine the amount needed to maintain the improvements for the upcoming
fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance,
available fund balance and maximum allowable assessment with the goal of maintaining the
improvements in a satisfactory and healthy condition. The actual assessment amount may be
lower than the maximum allowable assessment; however, it may not exceed the maximum unless
the increase is approved by the property owners in accordance with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated
costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year,
or when the City expects to receive its apportionment of special assessments and tax collections
from the County, whichever is later. Beginning with Fiscal Year 2016/17 the City will maintain a
Capital Reserve Fund to be used for deferred maintenance and pending capital projects. The
reserve balance information for the District is as follows:
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 23
Fiscal Year 2020/21 ATTACHMENT #01
Page 101
Estimated Reserve Fund Balance, June 30, 2020
Contribution to/(Use of) Reserve - Fiscal Year 2020/21
Estimated Reserve Fund Balance, June 30, 2021
Definitions of Budget Items
Operating
Capital
Total
Reserve
Reserve
Reserve
$1,246,143
$314,270
$1,560,413
(7,230)
56,260
49,030
$1,238,913 $370,530 $1,609,443
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform maintenance
duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and staff
of the City, as well as consultants, for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality of
service provided within the boundaries of the District. This may include new monuments, irrigation
systems, and other large improvements.
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 24
Fiscal Year 2020/21 ATTACHMENT #01
Page 102
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field
User Group Rentals, and parking permits (Metrolink Station paid parking).
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon
them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of improvements.
The 1972 Act, permits the establishment of assessment districts for the purpose of providing
certain public improvements which include the operation, maintenance and servicing of
landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied according
to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division 7
commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of the
improvements, the various areas will receive different degrees of benefit from the improvement."
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that publicly
owned properties must be assessed unless there is clear and convincing evidence that those
properties receive no special benefit from the assessment. Exempted from the assessment would
be the areas of public streets, public avenues, public lanes, public roads, public drives, public
courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 25
Fiscal Year 2020/21 ATTACHMENT #01
Page 103
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the special
benefits can be included in the amount of the assessments imposed.
In this District, the improvements being financed consists of the maintenance of local
improvements located within the boundaries of the District and include paseos, street trees,
landscaped areas, Parks - Bear Gulch Park, East and West Beryl Park, Old Town Park, Church
Street Park, Golden Oaks Park, Hermosa Park, and the undeveloped Don Tiburcio Tapia Park
and appurtenant facilities that are located throughout the General City and were installed to create
a common landscape theme and neighborhood identity for parcels within the District. The
improvements are situated within the public rights-of-way of the internal local street network within
the General City which provides ingress and egress for parcels within the District to access the
City's system of arterial streets. City residents and traffic from parcels not within the District do
not use the internal local street network or paseos except for the express purpose of accessing
properties located within the District, and therefore do not benefit from the improvements. Only
parcels which are within the District and proximate to the improvements and within the District are
being assessed. Accordingly, there is a direct physical and visual nexus between each parcel
being assessed and the improvements to be funded by the assessment that does not exist for
parcels outside of the District boundary and that is particular and distinct from that shared by the
public at large. Under these circumstances, all of the benefits conferred are direct and local in
nature, and provide a benefit to only those parcels located within the boundaries of the District.
Based upon this, it has been determined that there is no quantifiable general benefit to the
surrounding community and the public in general from the maintenance of the improvements
within the boundaries of the District, and therefore no portion of the project costs should be
attributed to general benefit.
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within the
District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 26
Fiscal Year 2020/21 ATTACHMENT #01
Page 104
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since these
improvements, including the community trails, were installed and are maintained specifically for
the properties within the District, only properties within the District receive a special benefit and
are assessed for said maintenance.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the improvements.
Each parcel that has a special benefit conferred upon it as a result of the maintenance and
operation of improvements is identified and the proportionate special benefit derived by each
identified parcel is determined in relationship to the entire costs of the maintenance and operation
of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon
the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined; however, the assessment per parcel has remained
the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or
annexations prior to when the language was refined are now being levied differently than they
were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single family home as
the basic unit of assessment.
A single family home equals one EBU. Every other land -use is converted to EBUs based on an
assessment formula that equates to the property's specific development status, type of
development (land -use), and size of the property, as compared to a single family home. The
following table provides the weighting factors applied to various land -use types, as assigned by
County use code, to determine each parcel's EBU assignment.
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 27
Fiscal Year 2020/21 ATTACHMENT #01
Page 105
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Multi -Family Residential
0.50
Unit
Non -Residential
2.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be
based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated rather
than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2020/21 maximum allowable assessment rates
for the District:
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 28
Fiscal Year 2020/21 ATTACHMENT #01
Page 106
Maximum
Allowable
Actual
Assessment
Assessment
Total
Parcel Land Use Category
Rate per EBU
Rate per EBU
Units/Acres
Total EBUs
Single Family Residential
$92.21
$92.21
8,364.00
8,372.00
Multi -Family Residential
92.21
92.21
10,282.00
5,141.00
Non -Residential
92.21
92.21
8.83
17.67
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 28
Fiscal Year 2020/21 ATTACHMENT #01
Page 106
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Landscape Maintenance District No. 1 - City of Rancho Cucamonga 29
Fiscal Year 2020/21 ATTACHMENT #01
Page 107
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2020/21 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino.
The following table summarizes the Fiscal Year 2020/21 actual assessments for the District:
Property Type (County Use Code)
Actual
Assessment
Rate Per EBU
Total Units/
Acres
Total EBUs
Total Assessment
Single Family Residential
$92.21
8,364.00
8,372.00
$771,982.12
Multi -Family Residential
92.21
10,282.00
5,141.00
474,103.02
Non -Residential
92.21
8.83
17.67
1,629.35
Total
1 18,654.83
13,530.67
$1,247,714.49
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
The following annexations are effective for Fiscal Year 2020/21:
Annexation
APN Date
Total
Project Name Units/Acres Total EBUS Property Type
0202-061-05 & 49 12/04/19
DRC2017-01023 2.00 2.00 SFD
1061-571-01 12/18/19
DRC2018-00377 1.00 1.00 SFD
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 30
Fiscal Year 2020/21 ATTACHMENT #01
Page 108
Preliminary Annual Engineer's Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Landscape Maintenance District No. 2
(Victoria Neighborhood Parks)
Page 109
CITY OF RANCHO CUCAMONGA
Landscape Maintenance District No. 2
(Victoria Neighborhood Parks)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 110
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 22
ESTIMATE OF COSTS 24
District Budget
24
Definitions of Budget Items
26
BENEFITS FROM IMPROVEMENTS AND QUANTIFICATION
27
Benefits from Improvements
27
Quantification of Benefit
29
Sidewalks and Community Trails
30
Street Landscaping 32
Neighborhood Parks 37
Collective General Benefit 39
METHOD OF ASSESSMENT 39
Overview 39
Apportioning of Special Benefit 40
Rate per Benefit Unit 47
Method of Assessment Spread 47
Applying the Method of Assessment Spread 47
Page 111
Proposed Maximum Assessment Rates
Cost of Living Inflator
ASSESSMENT DIAGRAM
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
Annexations
50
50
51
53
53
53
Page 112
ENGINEER'S LETTER
WHEREAS, on June 17, 2020 the City Council of Rancho Cucamonga (the "City"),
under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
20-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments Landscape
Maintenance District No. 2 (Victoria Neighborhood Parks) (hereafter, referred to as the
"District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2020/21 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of
the maintenance, operations and servicing of the improvements for the District for the
referenced fiscal year, a diagram for the District showing the area and properties proposed to be
assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Expenditures
Personnel Services
Operations and Maintenance
Capital Expenditures
Total Expenditures Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Anticipated Prior Year Delinquencies Collection
Subtotal - Taxes
Other Revenues
Transfer In
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
Landscape Maintenance District No. 2 — City of Rancho Cucamonga
Fiscal Year 2020/21
Fiscal Year
2020/21 Budget
$ 907,070
3,096,470
525,000
4,528,540
3,695,760
24,520
3,720,280
73,400
314,280
4,107,960
$ (420,580)
81,554.07
$ 45.80
$ 48.59
1
ATTACHMENT #02
Page 113
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #02
Page 114
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This
shall also include material, vehicle, equipment, capital improvements and
administrative costs associated with the annual administration and operation of
the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #02
Page 115
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area located south of the 210 Freeway, west of
Etiwanda Ave, southwest of the 1-15 Freeway, and east of Haven Ave, also known as the
Victoria Neighborhood Parks and Landscape Maintenance District, and are more particularly in
the diagram of the District included herein.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements located in and serviced and maintained by the District generally include: the
landscaping and associated landscape lighting and irrigation systems installed along the
roadways, medians, and community trails; sidewalks; and six neighborhood parks that are of
direct and special benefit to the parcels within the District. These improvements are located
within the public right-of-ways and dedicated public easements which are within the boundaries
of the District. The landscaping maintenance includes, but is not limited to, pruning, fertilizing,
mowing, weeding, pest control, removal of trash/debris/graffiti, and irrigation of the trees,
shrubs, vines, ground cover, and turf. Maintenance of associated improvements, including the
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #02
Page 116
parks and irrigation systems, includes but is not limited to, the upkeep, repair, removal or
replacement of all or any part of the improvement or facility; grading and replacement of trail
surfacing; trail fence repair and replacement; and irrigation systems control, adjustment, repair
and replacement. Servicing means the furnishing of water for the irrigation of landscaping, the
furnishing of electricity, gas or other illuminating energy for the lighting of landscaping or
appurtenant facilities. This shall also include materials, vehicles, equipment, capital
improvements and administrative costs associated with the annual administration and operation
of the District. Services include personnel, materials, contracting services, utilities, and all
necessary costs associated with the maintenance, replacement and repair required to keep the
improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's
intention to continue to use cost effective materials, including the future ability to replace
landscaping with drought resistant or low water use plants, in order to lower expenses of the
District. The breakdown of maintained areas is as follows:
Parks: Ellena Park, Kenyon Park, Victoria Arbors Park, Victoria Groves Park, Vintage Park,
and Windrows Park
Site # Descriptive Location
2-1 The west side of Arbor Ln from the traffic circle to Church St. The Arbor Ln median
from Church St to the traffic circle. The east side of Arbor Ln from Long Meadow Dr to
Church St. The paseo from the west side of Arbor Ln to Day Creek Blvd. The paseo
from the west side of Arbor Ln to Saintsbury PI. The north side of Winery Dr from
Arbor Ln to 214 feet west of Arbor Ln. The south side of Long Meadow Dr from
Freestone Ct to Duck Creek PI.
Ground Cover area: 93,639 square feet
Hardscape area: 59,041 square feet
2-2 The northwest corner of Day Creek Blvd and Church St. The north side of Church St
from Day Creek Blvd to 1,152 feet west of Hess PI. The paseo from the north side of
Church St to Dry Creek Dr. The paseo from the north side of Church St to
Pineridge PI. The west side of Hess PI from the north side of Church St to
Dry Creek Dr. The south side of Church St from 145 feet east of Hyssop Dr to
896 feet east of Hyssop Dr.
Ground Cover area: 24,018 square feet
Hardscape area: 26,617 square feet
2-3 The west side of Day Creek Blvd from 250 feet north of Appellation Dr to Church St.
The east side of Day Creek Blvd from Church St to Madrigal PI. The Day Creek Blvd
median from Church St to Base Line Rd. The south side of Madrigal PI from Day
Creek Blvd to Round Hill PI.
Ground Cover area: 35,420 square feet
Hardscape area: 42,671 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 5
Fiscal Year 2020/21 ATTACHMENT #02
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2-4 Victoria Park Ln from Base Line Rd to the east entrance of Victoria Arbor Park. The
southwest corner of Victoria Park Ln and Base Line Rd. The southeast corner of
Victoria Park Ln to 445 feet east of Victoria Park Ln.
Ground Cover area: 36,482 square feet
Turf area: 3,874 square feet
Hardscape area: 32,927 square feet
2-5 The east and west side of Victoria Park Ln and the medians from Mosaic Dr to
Church St.
Ground Cover area: 56,358 square feet
Hardscape area: 20,390 square feet
2-6 The north side of Church St from Arbor Ln to Day Creek Blvd. The northwest corner of
Church St and Arbor Ln. The paseo from the north side of Church St to
Wilson Creek Dr.
Ground Cover area: 21,616 square feet
Hardscape area: 15,159 square feet
2-7 The north side of Church St from Victoria Park Ln to Arbor Ln. The northwest corner
of Victoria Park Ln and Church St. The paseo from the north side of Church St to
Elk Cove Ct. The paseo from the north side of Church St to Freestone Ct. The
northeast corner of Arbor Ln and Church St.
Ground Cover area: 16,609 square feet
Hardscape area: 13,730 square feet
2-8 The paseo from the west side of Etiwanda Ave to Silver Rose Ct. The north side of
Church St from Etiwanda Ave to Victoria Park Ln. The east side of Iron Horse PI from
Church St to Wild Horse PI. The paseo from the north side of Church St to
Cloudy Bay Ct. The medians from Iron Horse PI to Etiwanda Ave.
Ground Cover area: 35,122 square feet
Hardscape area: 28,473 square feet
2-9 The landscaped slope behind existing landscape of site 2-5 on the west side of
Victoria Park Ln from 475 feet north of Long Meadow Dr to Long Meadow Dr. The
landscape slope and curb adjacent parkway from Victoria Park Ln to 685 feet west of
Victoria Park Ln.
Ground Cover area: 26,213 square feet
Hardscape area: 5,617 square feet
VW -1 Base Line Rd median from Victoria Park Ln to 830 feet west of Victoria Park Ln.
Ground Cover area: 4,514 square feet
Hardscape area: 3,474 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #02
Page 118
VW -2 The north side of Base Line Rd 300 feet east and 200 feet west of Swanson PI. The
east and west sides of Swanson PI from Base Line Rd to Province St. The paseo from
the intersection of Swanson PI and Province St to Atwood St with outlet to
Dunmore PI. The paseo from Atwood St to the Southern Pacific Railroad. The north
side of Saratoga St from Powell PI to Dunmore PI. The paseo from Saratoga St to
Etiwanda Ave. The south side of Atwood St from Victoria Park Ln to Travis PI. The
north side of Atwood St from Walcott PI to Victoria Park Ln.
Ground Cover area: 18,753 square feet
Turf area: 73,931 square feet
Hardscape area: 22,615 square feet
VW -3 The Victoria Park Ln median and the west and east side parkways from Base Line Rd
to the entrance to Victoria Village.
Ground Cover area: 27,090 square feet
Hardscape area: 3,214 square feet
VW -4 The Victoria Park Ln median and the west and east side parkways from Victoria
Village entrance to Atwood St.
Ground Cover area: 40,937 square feet
Hardscape area: 6,428 square feet
VW -5 The Victoria Park Ln median and the west side and east side parkways from
Atwood St to the Southern Pacific Railroad.
Ground Cover area: 49,513 square feet
Hardscape area: 5,467 square feet
VW -6 The paseo running north from 12732 Farrington St to the Southern Pacific Railroad.
Ground Cover area: 285 square feet
Hardscape area: 679 square feet
VW -7 The paseo running north from 12840 Farrington St to the Southern Pacific Railroad.
Ground Cover area: 266 square feet
Hardscape area: 552 square feet
VW -8 The Victoria Park Ln median and the west side parkway from the Southern Pacific
Railroad to South Victoria Windrows Loop. The Victoria Park Ln east side parkway
from the Southern Pacific Railroad to Zinnia Ct.
Ground Cover area: 40,548 square feet
Hardscape area: 6,150 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #02
Page 119
VW -9 The Victoria Park Ln east side parkway from Barberry St to North Victoria Windrows
Loop at Windrows Park.
Ground Cover area: 40,004 square feet
Turf area: 11,779 square feet
Hardscape area: 3,720 square feet
VW -10 The west side of Victoria Park Ln from South Victoria Windrows Loop to Dahlia Ct.
The Victoria Park Ln median from Zinnia Ct to Dahlia Ct. The east side of Victoria
Park Ln from North Victoria Windrows Loop at Windrows Park to Dahlia Ct.
Ground Cover area: 50,620 square feet
Turf area: 11,878 square feet
Hardscape area: 11,400 square feet
VW -11 The east side parkway on South Victoria Windrows Loop from Silktassel Dr to Victoria
Park Ln. The parkway on the south side of Victoria Park Ln from the intersection of
South Victoria Windrows Loop and North Victoria Windrows Loop to Dahlia Ct. The
Victoria Park Ln median from the intersection of North and South Victoria Windrows
Loop to Dahlia Ct. The parkway on the north side of Victoria Windrows Loop from the
intersection of North and South Victoria Windrows Loop to Dahlia Ct.
Ground Cover area: 27,053 square feet
Turf area: 20,216 square feet
Hardscape area: 6,988 square feet
VW -12 The Victoria Park Ln median from the intersection of North and South Victoria
Windrows Loop to 390 feet east of Day Creek Blvd. The parkway on the north side of
Victoria Park Ln from the intersection of North and South Victoria Windrows Loop to
390 feet east of Day Creek Blvd. The parkway on the west side of North Victoria
Windrows Loop from Silverberry St to Victoria Park Ln. The parkway on the south side
of Silverberry St from 390 feet east of Day Creek Blvd to North Victoria Windrows
Loop.
Ground Cover area: 166,249 square feet
Turf area: 21,603 square feet
Hardscape area: 12,868 square feet
VW -13 The parkway on the south side of Victoria Park Ln from 390 feet east of Day Creek
Blvd to South Victoria Windrows Loop. The west side of South Victoria Windrows
Loop from Victoria Park Ln to Snapdragon St.
Ground Cover area: 20,068 square feet
Turf area: 16,476 square feet
Hardscape area: 7,200 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #02
Page 120
VW -14 The parkway on the west side of South Victoria Windrows Loop from Snapdragon St
to Victoria Park Ln. The parkway on the north and south side of Sugar Gum St from
South Victoria Windrows Loop to 390 feet east of Day Creek Blvd. The parkways on
the east and west sides of Basswood PI from Sugar Gum St to Blazing Star Ct. The
parkway on the north side of South Victoria Windrows Loop from Victoria Park Ln to
Silktassel Dr.
Ground Cover area: 21,466 square feet
Turf area: 10,335 square feet
Hardscape area: 27,560 square feet
VW -15 The parkway on the north side of Bougainvillea Way from Peach PI to North Victoria
Windrows Loop. The parkway on the east side of North Victoria Windrows Loop from
Bougainvillea Way to Citrus PI. The parkway on the north side of North Victoria
Windrows Loop from Locus Ave and following that curb line to Silverberry St. The
parkway on the north side of Silverberry St from North Victoria Windrows Loop 390
feet east of Day Creek Blvd. The paseo from North Victoria Windrows Loop at
Silverberry St to Nasturtium Dr. The paseo from North Victoria Windrows Loop at
Locus Ave to Pistache St and continuing to Bougainvillea Way.
Ground Cover area: 45,929 square feet
Turf area: 12,207 square feet
Hardscape area: 23,630 square feet
VW -16 The south side of Highland Ave from 455 feet east of Day Creek Blvd to 534 feet east
of Locus Ave. The east and west side of Locus Ave from Highland Ave to North
Victoria Windrows Loop. The parkway on the south side of North Victoria Windrows
Loop from Citrus PI east to Bougainvillea Way. The parkway on the north side of
North Victoria Windrows Loop from Twinspur PI to Locus Ave.
Ground Cover area: 26,577 square feet
Turf area: 23,922 square feet
Hardscape area: 19,203 square feet
VW -17 This site was modified and added to VW -16 on January 5, 1999.
VW -18 The south side of Highland Ave from 12583 Highland Ave to Rockrose Ave.
Ground Cover area: 2,800 square feet
Turf area: 8,515 square feet
Hardscape area: 3,325 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #02
Page 121
VW -19 The north side of North Victoria Windrows Loop from Rosemary Ct to Rockrose Ave.
The east side of Rockrose Ave from North Victoria Windrows Loop to Highland Ave.
The south side of Highland Ave from Rockrose Ave to Etiwanda Ave. The horse trail
from Highland Ave and Etiwanda Ave to the Fire Station.
Ground Cover area: 21,027 square feet
Turf area: 32,266 square feet
Hardscape area: 11,298 square feet
VW -20 The parkway on the south side of North Victoria Windrows Loop from Victoria Park Ln
to Plum Way. The parkway on the west side of North Victoria Windrows Loop from
Plum Way to Rosemary Ct. The paseo from Tipu PI east to the open field.
Note: The area in front of Windrows Park is watered by the VW -20 water meter, but it
is maintained by City crews.
Ground Cover area: 2,110 square feet
Turf area: 16,411 square feet
Hardscape area: 9,132 square feet
VW -21 The east side of North Victoria Windrows Loop from Rosemary Ct to the trail south of
Kalmia St. The trail and paseo from North Victoria Windrows Loop south of Kalmia St
to Etiwanda Ave and north to the Fire Station. The south side of Basil St from North
Victoria Windrows Loop to Santolina PI.
Ground Cover area: 49,187 square feet
Turf area: 36,461 square feet
Hardscape area: 19,600 square feet
Mulchscape: 21,071 square feet
VW -22 The paseo from North Victoria Windrows Loop at Rockrose Ave to the northeast
corner of Windrows Park and from that corner to Plum Way.
Ground Cover area: 13,689 square feet
Turf area: 19,953 square feet
Hardscape area: 9,489 square feet
VW -23 The west side of Rockrose Ave from Highland Ave to North Victoria Windrows Loop.
The parkway on the north side of North Victoria Windrows Loop from Rockrose Ave to
Twinspur PI. The parkway on the south side of North Victoria Windrows Loop from
Bougainvillea Way to Rosemary Ct.
Ground Cover area: 18,299 square feet
Turf area: 3,452 square feet
Hardscape area: 10,352 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 10
Fiscal Year 2020/21 ATTACHMENT #02
Page 122
VW -24 The Metropolitan Water District easement from Jasmine Ct and Ironbark Dr to
Sweetgum Dr.
Ground Cover area: 475 square feet
Hardscape area: 4,730 square feet
VW -25 The north side of Base Line Rd from 384 feet west of Wanona PI to Etiwanda Ave.
The west side of Etiwanda Ave from Base Line Rd to Craig Dr. The Base Line Rd
median from Swanson PI to Etiwanda Ave.
Ground Cover area: 20,934 square feet
Turf area: 3,079 square feet
Hardscape area: 12,799 square feet
VW -26 The paseo from Grape PI to 630 feet west of Grape PI
Ground Cover area: 7,021 square feet
Hardscape area: 8,548 square feet
VW -27 The south side of Base Line Rd from 251 feet west of Swanson PI to Etiwanda Ave.
The Base Line Rd median from Victoria Park Ln to Swanson PI.
Ground Cover area: 18,816 square feet
Hardscape area: 17,233 square feet
VG -1 The turf and ground cover on the south side of Highland Ave from the Deer Creek
Channel to Fairmont Way. The turf and ground cover from Highland Ave on the west
side of Fairmont Way to Victoria Park Ln. The ground cover on the north side of
Victoria Park Ln south of the horse trail from 475 feet east of Milliken Ave to
Fairmont Way. The turf on the north side of Victoria Park Ln from 275 feet east of
Milliken Ave to Fairmont Way. The turf in the parkway on the east side of
Fairmont Way from Victoria Park Ln to Highland Ave.
Ground Cover area: 21,573 square feet
Turf area: 47,604 square feet
Hardscape area: 17,300 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #02
Page 123
VG -2 The turf on the east side of York PI from Delaware St to Fairmont Way. The ground
cover on the south side of Fairmont Way from York PI and continuing on that curb line
to Victoria Park Ln. The turf and ground cover on the south side of Victoria Park Ln
west of Milliken Ave from Fairmont Way to Milliken Ave. The parkway on the west side
of Milliken Ave from Victoria Park Ln to Fairmont Way. The Milliken Ave median from
Fairmont Way to Victoria Park Ln. The turf on the north side of Victoria Park Ln from
273 feet west of Milliken Ave to Milliken Ave. The ground cover on the north side of
Victoria Park Ln south of the horse trail from 468 feet west of Milliken Ave to Milliken
Ave.
Ground Cover area: 53,416 square feet
Turf area: 49,587 square feet
Hardscape area: 20,173 square feet
VG -3 The turf and ground cover north of the sidewalk on the north side of Fairmont Way
from Nova Ct continuing on that curb line to York PI and the turf south of the sidewalk
on the north side of Fairmont Way from Armstrong PI continuing on that curb line to
York PI. The ground cover on the west side of York PI from Fairmont Way to
Delaware St and the ground cover on the east side of York PI. The turf and ground
cover on the west side of Fairmont Way from Emerson St continuing along that curb
line to Armstrong PI. The turf and ground cover on the east and west sides of Biola PI.
Ground Cover area: 57,189 square feet
Turf area: 38,343 square feet
Hardscape area: 26,848 square feet
VG -4 The turf and ground cover on the south side of Fairmont Way from Armstrong PI to
Milliken Ave. The turf and ground cover on the west side of Milliken Ave from
Fairmont Way to the Southern Pacific Railroad. The Milliken Ave median from
Fairmont Way to the Southern Pacific Railroad. The ground cover on the north side of
the Southern Pacific Railroad from Deer Creek Channel to Rochester Ave including
the paseo to Baylor St. The ground cover on the north side of Fairmont Way from
Milliken Ave to Nova Ct. The turf on the north side of Fairmont Way from Milliken Ave
to Armstrong PI.
Ground Cover area: 202,163 square feet
Turf area: 19,751 square feet
Hardscape area: 12,278 square feet
VG -5 The paseo from Biola PI to Amarillo St to Delaware St at York PI
Ground Cover area: 12,448 square feet
Turf area: 44,896 square feet
Hardscape area: 7,992 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #02
Page 124
VG -6 The paseo beginning at the northeast corner of Victoria Groves Park and Fairmont
Way and extending to the Deer Creek Channel.
Ground Cover area: 73,442 square feet
Turf area: 74,778 square feet
Hardscape area: 16,629 square feet
VG -7 The paseo that begins on the south side of Donnelly St at Fairmont Way and
continues to the Deer Creek Channel including the southward extension on the west
side of Albright PI from Donnelly St to Pacific and the paseo from Pacific to
Charleston St.
Ground Cover area: 43,427 square feet
Turf area: 51,765 square feet
Hardscape area: 15,806 square feet
VG -8 The ground cover on the west side of Milliken Ave from 566 feet north of
Victoria Park Ln to Victoria Park Ln. The ground cover and turf north of the horse trail
on Victoria Park Ln from Milliken Ave to Fairmont Way. The ground cover on the east
side of Fairmont Way from Victoria Park Ln to 156 feet north of Victoria Park Ln.
Ground Cover area: 21,614 square feet
Turf area: 8,614 square feet
Hardscape area: 8,281 square feet
VG -9 The ground cover on the east side of Fairmont Way from 156 feet north of
Victoria Park Ln to Kenyon Way. The ground cover on the south side of Kenyon Way
from Fairmont Way to 197 feet east of Fairmont Way. The turf on the south side of
Kenyon Way from Fairmont Way to 316 feet east of Fairmont Way. The turf and
ground cover on the south side of Baltimore Dr from Fairmont Way to Baltimore Ct.
The turf and ground cover on the north side of Baltimore Dr from Fairmont Way to
Vanderbilt PI. The turf and ground cover on the east side of Vanderbilt PI from
Baltimore Dr to Brown Dr. The paseo from Vanderbilt PI and Brown Dr to
Kenyon Way.
Ground Cover area: 48,481 square feet
Turf area: 11,357 square feet
Hardscape area: 13,542 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 13
Fiscal Year 2020/21 ATTACHMENT #02
Page 125
VG -10 The ground cover on the south side of Kenyon Way from 197 feet east of
Fairmont Way to Milliken Ave. The turf on the south side of Kenyon Way from 316 feet
east of Fairmont Way to Milliken Ave. The ground cover on the west side of
Milliken Ave from Kenyon Way to 566 feet north of Victoria Park Ln. The turf and
ground cover on the west side of Capitol PI from Brown Dr to Bethany Dr. The paseo
from Capitol PI and Brown Dr to Kenyon Way.
Ground cover area: 34,241 square feet
Turf area: 11,031 square feet
Hardscape area: 5,320 square feet
VG -11 The east and west side parkways and median of Milliken Ave from Base Line Rd to
the Southern Pacific Railroad. The north side of Base Line Rd from 542 feet east of
Milliken Ave to Milliken Ave.
Ground Cover area: 31,367 square feet
Turf area: 17,264 square feet
Hardscape area: 25,524 square feet
VG -12 The turf and ground cover on the south side of Fairmont Way from the southeast
corner of Milliken Ave and Fairmont Way along the curb line to Victoria Park Ln. The
turf and ground over on the west side of Fairmont Way from the southwest corner of
Victoria Park Ln and Fairmont Way (located east of Milliken Ave) and continuing along
the curb line to Milliken Ave. The turf on the east side of Milliken Ave from the
Southern Pacific Railroad to 730 feet south of Victoria Park Ln. The ground cover on
the east side of Milliken Ave from the Southern Pacific Railroad to 766 feet south of
Victoria Park Ln.
Ground Cover area: 53,068 square feet
Turf area: 36,431 square feet
Hardscape area: 27,004 square feet
VG -13 The paseos from Victoria Park Ln to Verona Dr, Verona Dr to Napoli Dr, and
Genova Rd to Tivoli PI.
Ground Cover area: 17,993 square feet
Turf area: 16,344 square feet
Hardscape area: 8,376 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #02
Page 126
VG -14 The Base Line Rd median from Milliken Ave to Ellena East. The turf and ground cover
on the north side of Base Line Rd from Ellena East to Ellena West. The turf and
ground cover on the east side of Ellena West from Base Line Rd and following the
curb line to Kenyon Way. The north side of Ellena West from Kenyon Way to
Casoli PI. The turf and ground cover on both sides of Casoli PI from Ellena West to
Candela Dr. The turf and ground cover on both sides of Crema PI from Ellena West to
Candela Dr.
Ground Cover area: 89,456 square feet
Turf area: 62,999 square feet
Hardscape area: 44,826 square feet
VG -15 The turf and ground cover on the west side of Rochester Ave from the Southern
Pacific Railroad to Base Line Rd. The turf and ground cover on the north side of
Base Line Rd from Rochester Ave to Ellena East. The Base Line Rd Median from
Rochester Ave to Ellena East. The turf and ground cover on the east side of
Ellena East from Base Line Rd and continuing along that curb line to 275 feet north of
Berra Rd. The turf and ground cover on both sides of Berra Rd from Ellena East to
Comiso Way.
Ground Cover area: 58,588 square feet
Turf area: 57,306 square feet
Hardscape area: 36,014 square feet
VG -16 The Paseo from Base Line Rd to Ellena West with entrances to Amelia Dr and
Pavola Dr.
Ground Cover area
Turf area:
Hardscape area:
9,661 square feet
11,529 square feet
5,804 square feet
VG -17 The paseo from Fairmont Way to the Southern Pacific Railroad. The paseo from
Fabriano PI to Martano PI.
Ground Cover area: 35,351 square feet
Turf area: 40,291 square feet
Hardscape area: 16,394 square feet
VG -18 The paseo from Rapallo Dr to Gandino Dr and south to the Southern Pacific Railroad.
Ground Cover area: 4,281 square feet
Hardscape area: 1,308 square feet
VG -19 The paseo from Tolentino Dr to Pizolli PI and to Tolentino Dr.
Ground Cover area: 12,555 square feet
Turf area: 17,856 square feet
Hardscape area: 7,380 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #02
Page 127
VG -20 The turf on the east side of Milliken Ave from 730 feet south of Victoria Park Ln to
Victoria Park Ln. The ground cover on the east side of Milliken Ave from 766 feet
south of Victoria Park Ln to Victoria Park Ln. The turf and ground cover on the south
side of Victoria Park Ln from the southeast corner at Milliken Ave heading east to
Fairmont Way. The turf and ground cover on the north side of Victoria Park Ln from
Parma PI to the northeast corner of Milliken Ave and Victoria Park Ln. The ground
cover on the west side of Parma PI from Victoria Park Ln to Lomello Way. The
Victoria Park Ln median from Milliken Ave to Pandino Ct. The Milliken Ave median
from Victoria Park Ln to 440 feet south of Kenyon Way. The parkway on the west side
of Milliken Ave from 420 feet south of Kenyon Way to Victoria Park Ln.
Ground Cover area: 96,750 square feet
Turf area: 77,461 square feet
Hardscape area: 22,177 square feet
VG -21 The ground cover on the east side of Parma PI from Victoria Park Ln to Lomello Way.
The ground cover on the north side of Victoria Park Ln from Parma PI to 653 feet east
of Kenyon Way. The turf on the north side of Victoria Park Ln from Parma PI to 547
feet east of Kenyon Way. The turf and ground cover on the south side of
Victoria Park Ln from Fairmont Way to 422 feet east of Kenyon Way. The turf and
ground cover on the east and west sides of Kenyon Way from Victoria Park Ln to the
Southern Pacific Railroad. The paseo from Kenyon Way to Rapallo Dr. The paseo
from Kenyon Way to Bari Dr. The Victoria Park Ln median from Pandino Ct to
Portofino Dr.
Ground Cover area: 85,865 square feet
Turf area: 41,994 square feet
Hardscape area: 34,478 square feet
VG -22 The ground cover on the north side of Victoria Park Ln from 653 feet east of Kenyon
Way to Rochester Ave. The turf on the north side of Victoria Park Ln from 547 feet
east of Kenyon Way to Rochester Ave. The Victoria Park Ln median from Portofino Dr
to Rochester Ave. The turf and ground cover on the south side of Victoria Park Ln
north of the sidewalk from Kenyon Way to the east side of Vintage Park. The turf and
ground cover on the south side of Victoria Park Ln from the east side of Vintage Park
to Rochester Ave. The turf and ground cover on the west side of Rochester Ave from
Victoria Park Ln to the Southern Pacific Railroad.
Ground Cover area: 115,144 square feet
Turf area: 57,927 square feet
Hardscape area: 20,863 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 16
Fiscal Year 2020/21 ATTACHMENT #02
Page 128
VG -23 The turf and ground cover on the east side of Kenyon Way from Victoria Park Ln to
409 feet west of Grimaldi Rd. The ground cover on the south side of Portofino Dr from
Kenyon Way to Bergano PI. The turf and ground cover on the north and south side of
Lark Dr from Kenyon Way to the west property line of Rancho Cucamonga High
School. The ground cover on the east and west side of Matera PI from Lark Dr to
Pescara Rd. The ground cover on the north and south side of Grimaldi Rd from
Kenyon Way to Brindisi Ct. The turf and ground cover on the west side of Kenyon
Way from Lark Dr to Victoria Park Ln. The ground cover on the north and south side
of Marcello Way from Kenyon Way to Landriano PI. The paseo from southwest corner
of Kenyon Park to Kenyon Way.
Ground Cover area: 63,733 square feet
Turf area: 82,565 square feet
Hardscape area: 39,297 square feet
VG -24 The north side of Kenyon Way from Autumn Glen Ct to Woodruff PI. The east side of
Woodruff PI from Kenyon Way to 403 feet north of Kenyon Way.
Ground Cover area: 8,447 square feet
Turf area: 5,320 square feet
Hardscape area: 5,622 square feet
VG -25 The paseo west of Torino Rd from Kenyon Way to Highland Ave. The turf and ground
cover on the south side of Highland Ave from the northwest corner of Tract 13440 to
the east end of Tract 13440.
Ground Cover area: 40,800 square feet
Turf area: 24,134 square feet
Hardscape area: 14,353 square feet
VG -26 The paseo from Brindisi Ct to Messina PI. The turf and ground cover on the north side
of Brindisi Ct to the end of the cul-de-sac. The turf and ground cover on the west side
of Messina PI from the paseo to Treviso Way.
Ground Cover area: 18,905 square feet
Turf area: 1,141 square feet
Hardscape area: 3,615 square feet
VG -27 The Milliken Ave median from 440 feet south of Kenyon Way to Highland Ave. The
parkway on the west side of Milliken Ave from 420 feet south of Kenyon Way.
Ground Cover area: 4,030 square feet
Turf area: 3,006 square feet
Hardscape area: 4,222 square feet
VG -28 The east side of Rochester Ave from Victoria Park Ln to Highland Ave.
Ground Cover area: 60,902 square feet
Hardscape area: 5,593 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 17
Fiscal Year 2020/21 ATTACHMENT #02
Page 129
VG -29 The north side of Kenyon Way from Milliken Ave to Fairmont Way. The groundcover
on the east side of Fairmont Way, east of the sidewalk, from Kenyon Way to the
210 freeway.
Ground Cover area: 20,178 square feet
Turf area: 16,877 square feet
Hardscape area: 5,736 square feet
VG -30 The south side of Tresenda Dr from Santo PI to Sappada PI. The paseo from
Sappada PI to Carano PI. The south side of Montella Dr from Carano PI to Trivento PI.
Ground Cover area: 6,797 square feet
Turf area: 2,462 square feet
Hardscape area: 4,860 square feet
VG -31 The east side of Brienza PI from Larino Dr to Letini Dr. The west side of Tindari PI
from Letini Dr to Larino Dr. The greenbelt on the south side of Marconi PI from
Trivento PI to Comiso Way. The east side of Comiso Way from Scalea PI to Santo PI.
Ground Cover area: 23,419 square feet
Turf area: 18,351 square feet
Hardscape area: 13,764 square feet
VG -32 The north side of Candela Dr from Terni PI to Bettola PI
Ground Cover area
Turf area:
Hardscape area:
20,172 square feet
8,190 square feet
8,292 square feet
VG -33 The paseo at the north end of Sapri PI to the Southern Pacific Railroad.
Ground Cover area: 894 square feet
Hardscape area: 318 square feet
VG -34 The paseo at the north end of Bronte PI to the Southern Pacific Railroad.
Ground Cover area: 894 square feet
Hardscape area: 318 square feet
VG -35 The east side of Rochester Ave from 555 feet south of Palmi Dr to Victoria Park Ln.
The south side of Victoria Park Ln and median from Rochester Ave to east side of
Deer Creek Channel.
Ground Cover area: 53,646 square feet
Turf area: 11,150 square feet
Hardscape area: 17,555 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 18
Fiscal Year 2020/21 ATTACHMENT #02
Page 130
VG -36 The north side of Victoria Park Ln from the east side of Deer Creek Channel to
Rochester Ave.
Ground Cover area:
55,780 square feet
Turf area:
10,500 square feet
Hardscape area:
8,004 square feet
VG -37 The paseo at the end of Ardmoor Ct to the Southern Pacific Railroad.
Ground Cover area:
1,350 square feet
Hardscape area:
950 square feet
VG -38 The east side of Milliken Ave from 106 feet north of Victoria Park Ln to Kenyon Way.
The north and south side of Spring Mist Dr from Milliken Ave to Summerstone Ct. The
south side of Kenyon Way from Milliken Ave to Kenyon Park.
Ground Cover area: 28,051 square feet
Turf area: 4,533 square feet
Hardscape area: 12,879 square feet
VG -39 The north side of Victoria Park Ln from Kenyon Way paseo to 132 feet east of Milliken
Ave. The Kenyon Way paseo from Victoria Park Ln to Fairwinds Ct. The paseo from
Victoria Park Ln to the south west corner of Kenyon Park.
Ground Cover area: 55,089 square feet
Turf area: 13,120 square feet
Hardscape area: 7,676 square feet
VG -40 The south side of Highland Ave from 413 feet west of Highland Ave paseo to Highland
Ave paseo. The east side of Highland Ave paseo from Highland Ave to Kenyon Way.
The north side of Kenyon Way from Highland Ave paseo to Autumn Glen Ct.
Ground Cover area: 56,553 square feet
Hardscape area: 12,314 square feet
VG -41 The west side of Rochester Ave from 294 feet south of Highland Ave to Lark Dr. The
north side of Lark Dr from Rochester Ave to 1230 feet west of Rochester Ave.
Ground Cover area: 31,413 square feet
Hardscape area: 13,338 square feet
VG -42 The south side of Highland Ave from 1314 feet west of Rochester Ave to
Rochester Ave. The west side of Rochester Ave from Highland Ave to 294 feet south
of Highland Ave. The north side of Highland Ave from Rochester Ave to Woodruff PI.
Ground Cover area: 40,346 square feet
Hardscape area: 15,445 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 19
Fiscal Year 2020/21 ATTACHMENT #02
Page 131
VG -43 The north side of Victoria Park Ln and the median from Day Creek Blvd to
Day Creek Channel. The east and west side of Kensington PI from Victoria Park Ln to
Stratford Dr.
Ground Cover area: 70,669 square feet
Turf area: 7,888 square feet
Hardscape area: 18,426 square feet
VG -44 The west side of Day Creek Blvd from 572 feet north of Silverberry St to Day Creek
Blvd. The south side of Silverberry St from Kensington PI to Day Creek Blvd.
Ground Cover area: 36,835 square feet
Hardscape area: 24,376 square feet
VG -45 The west side of Milliken Ave and the Milliken Ave median from the 210 freeway to
Kenyon Way.
Ground Cover area: 10,658 square feet
Turf area: 610 square feet
Hardscape area: 5,589 square feet
VG -46 The Base Line Rd median from 657 feet east of Virginia PI to Rochester Ave. The
north side of Base Line Rd from 278 feet east of Virginia PI to Rochester Ave. The
paseo from the northeast corner of Rochester Ave and Base Line Rd to Huntley Dr.
The east side of Rochester Ave from Base Line Rd to 105 feet north of
Shenandoah Dr.
Ground Cover area: 35,823 square feet
Hardscape area: 23,645 square feet
VG -47 The north side of Base Line Rd from 400 feet east of Day Creek Blvd to
Day Creek Blvd. Base Line Rd median from Day Creek Blvd to 595 feet east of
Day Creek Blvd.
Ground Cover area: 9,515 square feet
Hardscape area: 7,926 square feet
VG -48 The east side of Day Creek Blvd and median from Base Line Rd to Victoria Park Ln.
The south side of Victoria Park Ln from Day Creek Blvd to 390 feet east of
Day Creek Blvd.
Ground Cover area: 50,318 square feet
Turf area: 3,234 square feet
Hardscape area: 29,217 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 20
Fiscal Year 2020/21 ATTACHMENT #02
Page 132
VG -49 The north side of Victoria Park Ln and median from 390 feet east of Day Creek Blvd
to Day Creek Blvd. The east side of Day Creek Blvd from Victoria Park Ln to
Highland Ave. The south side of Highland Ave from Day Creek Blvd to 440 feet east
of Day Creek Blvd.
Ground Cover area: 51,459 square feet
Turf area: 3,930 square feet
Hardscape area: 32,296 square feet
VG -50 The west side of San Carmela Ct from 389 feet north of Base Line Rd to
Base Line Rd. The north side of Base Line Rd from Carmela Ct to 264 feet west of
Durness PI.
Ground Cover area: 18,043 square feet
Hardscape area: 12,383 square feet
VG -51 The Paseo south of Saxon Dr to Southern Pacific Railroad.
Ground Cover area: 1,398 square feet
Hardscape area: 969 square feet
VG -52 The north side of Sugar Gum St from Milliken Ave to Kensington PI. The south side of
Sugar Gum St from Milliken Ave to 111 feet east of Suffolk PI.
Ground Cover area: 4,362 square feet
Hardscape area: 3,325 square feet
VG -53 The south side of Victoria Park Ln from 296 feet west of Kensington PI to Milliken Ave.
The west side of Day Creek Blvd from Victoria Park Ln to 397 feet south of Sugar
Gum St.
Ground Cover area: 28,532 square feet
Turf area: 11,070 square feet
Hardscape area: 7,720 square feet
VG -54 The east side of Rochester Ave from Shenandoah Dr to the Southern Pacific
Railroad.
Ground Cover area:
6,864 square feet
Hardscape area:
5,136 square feet
VG -55 The paseo north of Westhaven PI to the Southern Pacific Railroad.
Ground Cover area:
1,775 square feet
Hardscape area:
2,575 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 21
Fiscal Year 2020/21 ATTACHMENT #02
Page 133
VG -56 The south side of Highland Ave from 1,317 feet west of Day Creek Blvd to 1,085 feet
west of Day Creek Blvd including the non -irrigated slope on the south side of the
sidewalk.
Ground Cover area: 5,274 square feet
Hardscape area: 1,761 square feet
VG -57 The north side of Highland Ave from Fairmont Way to the Day Creek Channel.
Ground Cover area: 16,157 square feet
Hardscape area: 17,405 square feet
VG -58 The south side of Kenyon Wy from the Kenyon Park paseo entrance to Lark Dr. The
south side of Lark Dr. from 568 feet west of Kenyon Wy to Kenyon Wy. The paseo
east of Kenyon Park from Kenyon Wy to the east/west paseo of site VG -23.
Ground Cover area: 24,072 square feet
Hardscape area: 9,807 square feet
Ground cover, shrubs and turf areas that make up parkways, median islands and paseos are
maintained under contract by a private landscape maintenance company. Parks are maintained
by the City's Park Maintenance Crews.
Map of Improvements
The following page shows the approximate location (for reference only — may not include all) of
landscaping improvements, including irrigation sites, and parks and community trails to be
maintained by the District.
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 22
Fiscal Year 2020/21 ATTACHMENT #02
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Landscape Maintenance District No. 2 – City of Rancho Cucamonga 23
Fiscal Year 2020/21 ATTACHMENT #02
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ESTIMATE OF COSTS
The estimated costs of maintenance and servicing of the improvements as described in the
Plans and Specifications are summarized below. Each year, as part of the District levy
calculation process, the costs and expenses are reviewed and the annual costs are projected
for the following fiscal year.
District Budget
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 24
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Fiscal Year
2020/21 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 573,110
Overtime Salaries
1,090
Part-time Salaries
46,320
Fringe Benefits
286,550
Subtotal - Personnel
907,070
Operations and Maintenance:
Operations and Maintenance:
O & M/General
86,150
Vehicle Operations and Maintenance
5,000
Cellular Technology
690
Emergency Equipment and Vehicle Rental
200
Subtotal - Operations and Maintenance
92,040
Contract Services:
Contract Services/General
1,533,420
Tree Maintenance
163,340
Subtotal - Contract Services
1,696,760
Utilities:
Water Utilities
801,940
Electric Utilities
61,790
Subtotal - Utilities
863,730
Assessment Administration
35,080
Adm in./General Overhead
322,630
Interfund Allocation
86,230
Subtotal - Operations and Maintenance
3,096,470
Capital Expenditures:
Captial Outlay - Improvements Other Than Building
100,000
Captial Projects
425,000
Subtotal - Capital Expenditures
525,000
Total Expenditures Budget
$ 4,528,540
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 24
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Fiscal Year
2020/21 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 3,695,760
Anticipated Prior Year Delinquencies Collection 24,520
Subtotal - Taxes 3,720,280
Other Revenues:
Interest Earnings
Park Maintenance Fees
Subtotal - Other Revenues:
Transfer In:
Transfer In - General Fund
Total Revenues Budget
Contribution to/(Use of) Fund Balance
71,600
1,800
73,400
314,280
$ 4,107,960
$ (420,580)
Total Gross Estimated Assessments $ 3,734,768.34
Total District EBU Count 81,554.07
Actual Assessment per EBU - Fiscal Year 2020/21 $ 45.80
Maximum Allowable Assement per EBU - Fiscal Year 2020/21 $ 48.59
Each year, prior to the assessments being placed on the tax roll, the City will review the budget
and determine the amount needed to maintain the improvements for the upcoming fiscal year.
The actual assessment per Equivalent Benefit Unit ("EBU") will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be the same or lower than the maximum allowable assessment;
however, it may not exceed the maximum after the application of the cost of living inflator, as
defined in this report, unless the excess increase is approved by the property owners in
accordance with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2020 $ 3,647,498
Contribution to/(Use of) Reserve - Fiscal Year 2020/21 (420,580)
Estimated Reserve Fund Balance, June 30, 2021 $ 3,226,918
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Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget for the
maintenance and servicing of the improvements:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and
staff of the City, as well as consultants, for providing the administration, coordination and
management of District services, operations, and incidental expenses related to the District.
This item also includes creation of an annual Engineer's Report, resolutions and placing the
assessment amounts onto the County tax roll each year, along with responding to any public
inquiries and future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include new monuments,
irrigation systems, and other large improvements.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports
Field User Group Rentals, and parking permits (Metrolink Station paid parking).
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BENEFITS FROM IMPROVEMENTS AND QUANTIFICATION
Benefits from Improvements
The improvements previously defined are expected to confer certain special benefits to parcels
within the District. The benefits are described below.
Sidewalks and Community Trails
People walk for a variety of reasons, whether the reason is to commute to work or school, run
errands, shop, leisure activities, fitness, or some other purpose. To enhance the overall walking
experience, pedestrians seek out and utilize sidewalk facilities and community trails that are in
close proximity to their property and provide a safe place to walk as well as an environment that
provides a certain amount of visual interest. Sidewalks and community trails serve as a critical
component in the transportation network providing users access to parks and recreational
areas, schools, commercial areas, and neighbors. According to the U.S. Department of
Transportation Federal Highway Administration (FHWA) sidewalks provide many benefits
including safety, mobility and healthier communities (FHWA, n.d).
• Improved Aesthetics: A survey conducted by DMB (an Arizona based commercial
developer) found that there was a strong demand for communities characterized by
pedestrian access, a sense of connection, and a sense of community and diversity
(Urban Land Institute, 2006). According to the Urban Land Institute report Creating
Walkable Places: Compact Mixed -Use Solutions, people want their neighborhoods to
provide more opportunities to walk (Urban Land Institute, 2006). A survey sponsored by
the Surface Transportation Policy Project found that 55% of respondents would like to
walk more, 63% would like to run errands on foot and walk to stores, and 79% would like
sidewalks and other places to walk and exercise (Urban Land Institute, 2006). The
continued maintenance of the inter -connecting sidewalks and community trails improves
the livability and appeal for properties within the District.
• Increased Safety: According to the FHWA, sidewalks reduce roadway accidents,
including pedestrian/motor vehicle accidents. In addition, roadways without sidewalks
are more than twice as likely to have pedestrians involved in accidents compared to
sites with sidewalks on both sides of the street (FHWA, n.d.). In 2008, the National
Highway Traffic Safety Administration's (NHTSA) National Pedestrian Crash Report
identified California as one of the states with the highest number of pedestrian deaths
(NHTSA, 2008).
• Economic Activity: Uniform and well-maintained sidewalk and community trail
improvements create cohesion throughout the District. This cohesion enhances both the
residential and retail experience as well as encourages maximum use of building and lot
area. According to Active Living Research (2010), economic benefits of walkable
developments include enhanced marketability and faster sales or leases than
conventional development. The National Complete Streets Coalition notes that street
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design that is inclusive of all modes of transportation, where appropriate, not only
improves conditions for and access to existing businesses, but also is a proven method
for attracting new development (Pugliese, 2008).
Street Landscaping
The overall appeal and safety of an area is enhanced when landscaping improvements are in
place and kept in a healthy and satisfactory condition. Conversely, appeal and safety
decreases when landscaping is overgrown, unsafe or destroyed by the elements or vandalism.
• Improved Aesthetics: Street landscaping improvements improve the livability,
commercial activity, appearance and desirability for properties within the boundaries of
the District. Regular maintenance ensures that the improvements do not reach a state
of deterioration or disrepair so as to be materially detrimental to properties adjacent to or
in close proximity to the improvements within the District. According to the Victoria
Transport Policy Institute (2011), streetscapes have a significant effect on how people
view and interact with their community. With streetscapes that are safe and inviting,
people are more likely to walk, which can help reduce automobile traffic, improve public
health, stimulate local economic activity and attract residents to the community.
• Increased Safety: Safety for pedestrians involves not only a degree of protection from
vehicular accidents, but also from criminal activity. Well maintained areas mitigate
crime, especially vandalism, and enhance pedestrian safety. A recent study has found
that after landscape improvements were installed, there was a 46% decrease in crash
rates across urban arterial and highway sites and a second study reviewed found a 5%
to 20% reduction in mid -block crashes after trees and planters in urban arterial roads
were put in place. In addition, there is less graffiti, vandalism, and littering in outdoor
spaces with natural landscapes than in comparable plant -less spaces (Wolf, 2010). The
Victoria Transport Policy Institute (2011) has found that streetscapes reduce traffic
speeds, and when combined with improved pedestrian crossing conditions, can
significantly reduce collisions. Furthermore, maintained sidewalks and trails increase
pedestrian safety by reducing the number of trips and falls from those using the
improvements.
• Economic Activity: Well-maintained street landscape improvements not only make
adjacent properties appear more stable and prosperous, but can spur investment in the
property. According to the FHWA, landscaped sidewalks create an inviting place for
customers to shop and do business (FHWA, 2001).
Parks
Park facilities enhance the overall quality of an area and are an important component of
complete and sustainable neighborhoods. Neighborhood parks offer both active and passive
recreational opportunities: a place to play, exercise, spend time with neighbors, or relax. The
parks within the District are developed and maintained to appeal to all age groups and interests,
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and promote a healthy community. Recreation and park facilities have proven to be a potent
factor in maintaining a high standard of livability in the community.
• Improved Aesthetics. The park improvements provide beautification, shade and
enhancement to properties, which creates a sense of community for the parcels within
the District. The overall appeal and desirability of an area is enhanced when public
parks and recreational facilities are in place, improved, operable, safe, clean and
maintained. Conversely, appeal and desirability decrease when park and recreational
facilities are unsafe or destroyed by the elements or vandalism. According to The Trust
for Public Land, Corporate CEOs say that employee quality of life is the third most
important factor in locating new businesses (Harnik and Welle, n.d.).
• Economic Activity: Parks attract both businesses and residents to communities.
According to The Trust for Public Land, small company owners say recreation, parks
and open spaces in close proximity to properties used for business purposes are the
highest priority in choosing a new location for their businesses.
As a result of the collective improvements (sidewalks, community trails, street landscaping and
parks) being maintained, the overall livability for properties within the District will increase.
Livability encompasses several qualities and characteristics that are unique to a specific area.
The Victoria Transport Policy Institute (2011) expands on the concept of livability and the
various benefits associated with that designation:
The livability of an area increases property desirability and business activity. Livability is
largely affected by conditions in the public realm, places where people naturally interact with
each other and their community, including streets, parks, transportation terminals and other
public facilities. Livability also refers to the environmental and social quality of an area as
perceived by employees, customers and visitors. This includes local environmental
conditions, the quality of social interactions, opportunities for recreation and entertainment,
aesthetics, and existence of unique cultural and environmental resources.
Quantification of Benefit
As a result of the District maintenance and servicing activities, there will be a level of general
benefits to people that do not live in or intend to conduct business within the District. In order
for property within the District to be assessed only for that portion of special benefits received
from the District maintenance and servicing activities, general benefits provided by the ongoing
maintenance and servicing of the improvements needs to be quantified. The amount of general
benefit that is provided from the District maintenance activities cannot be funded via property
owners' assessments.
The District currently consists of 5,890 single family residences, 592 condominium units, 589
multi -family (apartment) units, 42.33 acres of commercial property, 4 schools, 1 Church, 1 fire
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 29
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station, and 36.99 acres of undeveloped property. Properties are classified by their land use
code as shown on San Bernardino County's latest secured roll.
Sidewalks and Community Trails
The City is comprised of many smaller communities located throughout the City. Most of the
communities have parks and schools that are proximate to and serve the residents in their
immediate vicinity. There are four schools in addition to the six parks within the District. Two of
the four schools have school District boundaries that are only within the District. However, two
of the schools include areas outside of the District as part of their school district boundaries.
The primary reason persons living outside the District would enter the District would be to
access the schools. Therefore, we must consider the school district boundary areas outside of
the District when analyzing the pedestrian traffic that may use the sidewalks and community
trails within the District.
The Summary of Travel Trends, 2009 National Household Travel Survey (NHTS) prepared by
the U.S. Department of Transportation Federal Highway Administration (FHWA, 2011) analyzed
the number of person trips by various modes of transportations such as private vehicle, transit,
walking or some other means of transportation. According to the Pacific Division data extracted
from the 2009 NHTS database, of the annual 181,703 (in millions) total person trips, 21,252 (in
millions) or 11.70% of those person trips were made by using walking as their mode of
transportation (FHWA, 2011).
According to the U.S. Census Bureau (2010), the average household size in the City is 2.98
persons. Based on this average household size, and considering there are 6,957 residential
units within the District, there are approximately 20,732 people residing within the District
boundaries. There are an estimated 12,000 residential units within the school district
boundaries that are not within the boundaries of the District. Based on the City's average
household size, there are approximately 35,760 persons residing outside of the District
boundaries, but within the school district boundaries. The following shows the estimated
number of residential units and persons within the school district boundaries and either within or
outside the District boundaries:
School District Population
Estimated
Number of
Residential Units
Estimated
Number of
Persons
Within District Boundaries
6,957
20,732
Outside District Boundaries
12,000
35,760
Total Population
18,957
56,492
In order to determine the estimated total number of persons who are within close proximity to
the sidewalk and trail improvements, and would utilize walking as their mode of transportation,
we applied the 11.70% of person trips reported from the NHTS Pacific Division study, to the
total number of persons within District and school district boundaries (56,492). There are
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approximately 6,610 people within proximity of the District that utilize walking as their mode of
transportation.
Applying the 2009 NHTS walking trip percentage to the District population (20,732), we estimate
that of the 6,610 persons who are within close proximity of the District and use walking as their
primary mode of transportation, 2,426 people are within the District boundaries. Therefore, the
total surrounding neighborhood area population, located outside of the District boundaries, but
in close proximity to the sidewalk and trail improvements, who use walking as their primary
mode of transportation is estimated to be 4,184 people.
In order to obtain a better picture of the overall level of general benefit provided by the sidewalk
and community trail improvements, the pedestrian traffic that utilizes walking as the mode of
transportation that will seek out and use sidewalks and community trails within the District's
boundaries, but live outside of the District, must be considered. The 2009 NHTS further details
the purposes of the 21,252 (in millions) reported walking trips. Based on the property types
within the District, people utilizing the sidewalks and community trails within the District would
most likely do so for the following reasons: walking to school, day care or religious activity,
social or recreational activities, and shopping or running errands.
The following details the number of walking trips, based on the 2009 NHTS study, for each of
the activities that are the most likely reasons people outside of the District would use the
sidewalk and community trail improvements within the District:
Trip Purpose
Estimated Number
School District Population
of Persons
Within District Boundaries
2,426
Outside District Boundaries
4,184
Total Population — uses walking as
6,610
primary mode of transportation
9,099
In order to obtain a better picture of the overall level of general benefit provided by the sidewalk
and community trail improvements, the pedestrian traffic that utilizes walking as the mode of
transportation that will seek out and use sidewalks and community trails within the District's
boundaries, but live outside of the District, must be considered. The 2009 NHTS further details
the purposes of the 21,252 (in millions) reported walking trips. Based on the property types
within the District, people utilizing the sidewalks and community trails within the District would
most likely do so for the following reasons: walking to school, day care or religious activity,
social or recreational activities, and shopping or running errands.
The following details the number of walking trips, based on the 2009 NHTS study, for each of
the activities that are the most likely reasons people outside of the District would use the
sidewalk and community trail improvements within the District:
Trip Purpose
Number of Walking
Trips (in millions)
School/Daycare/Religious Activity
872
Shopping/Errands
5,820
Social/Recreational
2,268
Don't know/Other
139
Total
9,099
Of the total number of walking trips reported, 9,099 (in millions) or 42.81% are for purposes that
persons outside of the District would utilize the sidewalk and trail improvements within the
District. Applying this percentage (42.81°/x) to the number of people using walking as their
mode of transportation and that live outside of the District (4,184), but use the sidewalks and
community trails within the District, there are approximately 1,791 people using the maintained
sidewalks and community trails for general benefit purposes. The persons engaging in general
benefit activities represents 3.17% of the total school district population (56,492), and is
therefore considered to be District general benefit.
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School District Boundary General o
Benefit 3.17/o
Given the location and nature of the improvements, it is very unlikely the public at large would
seek out or use the sidewalks and trails within the District, but would use those proximate to
their own properties. The City has regional trails that connect different areas of the City, and
those trails do appeal to and attract other residents of the City as well as residents that live
outside the City. Nevertheless, it is likely that certain members of the public at large use the
sidewalks or community trails within the District. As such, we have assigned a 1.00% general
benefit for the sidewalk and community trails to the public at large.
Public at large General Benefit 1 1.00%
Based on the above calculations, the general benefit portion of the improved aesthetics,
increased safety, and economic activity benefits resulting from the sidewalk and trail
improvements is estimated to be 4.17% and the special benefit is estimated to be 95.83%.
Sidewalk and Trail General Benefit 1 4.17%
Street Landscaping
Based upon the City's General Plan (2010) Roadway Hierarchy, the streets within the District
are classified into one of the following categories: arterial, collector, or local (minor) streets.
The majority of street landscaping is located along roads classified as collector and local streets
and primarily situated within the public right-of-ways of the internal local street network. A
portion of the maintained landscaping is, however, located along the arterial streets, and, as
such, provides some general benefit to pass-through traffic.
Local Streets
For purposes of determining general and special benefits, all streets within the District other
than the specific streets listed as collector and arterial streets below are considered local
streets. The local streets within the District were intended to serve individual neighborhoods
and not to be pass-through streets, but cul-de-sacs or loop roads to reduce through traffic
(Victoria Community Plan, 1980). In addition, according to the City's General Plan (2010), the
primary intended purpose of local streets is to serve fronting properties.
From a visual inspection of the layout of the District one must conclude that the purpose of the
local streets is exclusively intended for the benefit of the parcels on such streets. There is no
local street that provides a direct or efficient means of traveling from one place to another such
that one could reasonably expect a driver to purposefully choose the District's local streets as
the best route for travel unless necessary because the route either began or ended with a parcel
in the District. A route beginning or ending with a parcel within the District does not include the
"general public" for purposes of determining general benefit.
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However, one can imagine a minimal degree of pass through traffic even on something such as
a cul-de-sac. As expressed by the Court in Beutz v. County of Riverside (2010), "... courts of
this state have long recognized that virtually all public improvement projects provide general
benefits."
Given the location to the schools, parks, and shopping in the City, there are bound to be drivers
that make use of the local streets for no other reason but to turn around or go back from where
they came, especially if they are dropping their children off at one of the schools. Additionally,
given the nature of the street landscaping, one could imagine a small degree of "residential
tourism" wherein drivers are in fact simply "passing through" to enjoy the beautiful views of the
homes, the natural surroundings or visiting friends. A conservative estimate of 1.00% for each
scenario would result in the general benefit portion of the improved aesthetics, increase safety,
and economic activity benefits resulting from the street landscaping improvements on local
streets to be 2.00% and the special benefit is estimated to be 98.00%.
Local Street General Benefit 1 72.00%
Collector Streets: Victoria Park Ln, Etiwanda Ave, Highland Ave and Church St
Because of the similarities in use, layout, type, and designation, the benefits of Victoria Park Ln,
Etiwanda Ave, Highland Ave and Church St are considered to be equal. Etiwanda Ave,
Highland Ave and Church St border the District and are used as the main access to and from
properties within the District. Victoria Park Ln serves as the main access point to each of the
four schools and is the connector street running through the District. Victoria Park Ln,
Etiwanda Ave, Highland Ave and Church St connect the various neighborhoods, schools and
parks within the District in addition to providing circulation between the local streets and the
arterial network. As such, we must also consider the neighborhoods that surround the District
and are within the school district boundaries, but not within the actual District when analyzing
vehicle traffic that may use the streets within the District. The City's Traffic Study (2009) does
not include the traffic volume and number of daily trips on the connector streets within the
District. As such a study is unavailable at this time we have use the NHTS Pacific Division data
in order to estimate the number of drivers who use the streets within the District.
According to the Pacific Division data extracted from the NHTS database, of the annual 181,703
(in millions) total person trips, 152,827 (in millions) or 84.11 % of those trips were made using a
personal motor vehicle (FHWA, 2011). According to the 2001 National Household Travel
Survey, household file, U.S. Department of Transportation (2001), the mean drivers per
household is 1.75. Based on the drivers per household average, and considering the 6,957
households within the District, there are approximately 12,175 drivers within the District. There
are an estimated 12,000 residential units within the school district boundaries that are not within
the boundaries of the District. Based on the drivers per household average, there are
approximately 21,000 additional drivers that reside outside of the District boundaries, but are in
close proximity to the District.
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School District Population
Estimated
Number of
Residential Units
Estimated
Number of
Drivers
Within District Boundaries
6,957
12,175
Outside District Boundaries
12,000
21,000
Total
18,957
33,175
Applying the percentage of vehicle trips (84.11 %) reported from the NHTS Pacific Division study
to the District and school district boundaries area outside of the District population sets (33,175),
approximately 27,903 people are within proximity of the District that utilize a private vehicle as
their primary mode of transportation. Applying the 2009 NHTS vehicle trip percentage to the
estimated number of drivers within the District (12,175) approximately 10,240 people within the
District boundaries use a personal vehicle as their primary mode of transportation. Therefore,
the total surrounding neighborhood area population, located outside of the District boundaries,
that uses a vehicle as their mode of transportation is estimated to be 17,663 people.
In order to obtain a better picture of the overall level of general benefit provided by the
improvements, the vehicle traffic that will seek out and use the collector streets to access
parcel's within the District, but live outside of the District, must be considered. The 2009 NHTS
further details the purposes of the 152,827 (in millions) reported vehicle trips. Based on the
property types within the District, people utilizing the collector streets to access properties within
the District would most likely do so for the following reasons: attend school, day care or
religious activity, social or recreational activities, and to shop or run errands.
The following details the number of vehicle trips for each of the activities that are the most likely
reasons people outside of the District would use the collector streets to access properties within
the District:
Trip Purpose
Estimated Number
School District Population
of Persons
Within District Boundaries
10,240
Outside District Boundaries
17,663
Total Population — uses personal vehicle
27,903
as primary mode of transportation
54,341
In order to obtain a better picture of the overall level of general benefit provided by the
improvements, the vehicle traffic that will seek out and use the collector streets to access
parcel's within the District, but live outside of the District, must be considered. The 2009 NHTS
further details the purposes of the 152,827 (in millions) reported vehicle trips. Based on the
property types within the District, people utilizing the collector streets to access properties within
the District would most likely do so for the following reasons: attend school, day care or
religious activity, social or recreational activities, and to shop or run errands.
The following details the number of vehicle trips for each of the activities that are the most likely
reasons people outside of the District would use the collector streets to access properties within
the District:
Trip Purpose
Number of Vehicle
Trips (in millions)
School/Daycare/Religious Activity
6,470
Shopping/Errands
30,998
Social/Recreational
16,185
Don't know/Other
688
Total
54,341
Of the total number of vehicle trips reported, 54,341 (in millions) or 35.56% are for purposes that
persons outside of the District would most likely utilize the collector streets within the District.
Applying this percentage to the number of people using vehicles as their primary mode of
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transportation and live outside of the District (17,663), but would use Victoria Park Ln, Etiwanda
Ave, Highland Ave or Church St as a connector to their destination within the District, there are
approximately 6,281 people using the maintained streets for general benefit purposes. The
persons engaging in general benefit activities represents 18.93% of the total estimated drivers
(33,175), and is therefore considered to be District general benefit.
As previously mentioned, the local street special benefit has been estimated at 98.00% and, as
such, the estimated minimum special benefit of Victoria Park Ln, Etiwanda Ave, Highland Ave
and Church St should be reduced by 2.00% to account for that portion of traffic using local
streets representing general benefit.
Based on the above calculations, the general benefit portion of the improved aesthetics,
increased safety, and economic activity benefits resulting from the street landscaping
improvements on collector streets is estimated to be 20.93% and the special benefit is
estimated to be 79.07%.
Collector Street General Benefit 20.93%
Arterial Streets: Milliken Ave, Base Line Rd, Day Creek Blvd and Rochester Ave
Arterial streets are intended to provide a higher degree of mobility and generally serve longer
vehicle trips. The arterial streets with landscape improvements serve not only residents in the
immediate vicinity, but persons who live outside of the District and are passing by. The City's
Traffic Study (2009) does not identify the percentage of traffic on arterial streets, which is pass-
through traffic.
Before we determine and allocate the percentage of special and general benefit for the arterial
streets, we must first compute the estimated pass-through traffic. In lieu of having a study that
identifies the pass-through traffic on the arterial streets, the estimated number of special benefit
trips on the collector streets has been used since in order to enter or exit the District, a vehicle
must travel on one of the arterial streets listed below. Per the City's General Plan (2010),
collector streets have an estimated 5,000 to 20,000 vehicles per day, for an average of 12,500.
Taking the 12,500 average daily trips for collector streets, 2,616 trips (20.93%) are for general
benefit purposes, and 9,884 trips (79.07°/x), is deemed to be for special benefit purposes.
Estimated
Number of Trips
Collector Street Special Benefit — 79.07% 9,884
Collector Street General Benefit — 20.93%' 2,616
Total 12,500
(1) The 20.93% general benefit percentage already includes the 2.00% general benefit to
account for the portion of traffic using for local streets.
The City's Traffic Study (2009) does provide an estimated number of daily trips for specific
areas within the District. When the City's Traffic Study (2009) did not provide the estimated
number of daily trips the average number was derived from the estimates provided in the City's
General Plan.
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Street Name
Average Number of
Vehicles per Dayl
Milliken Ave
30,400
Base Line Rd
19,140
Day Creek Blvd
25,000
Rochester Ave
12,500
(1) Average Number of Vehicles per Day is from the City's Traffic Study for Milliken Ave
and Base Line Rd, (average based on City's Traffic Study at points of street within the
District), and from the City's General Plan for Day Creek Blvd and Rochester Ave.
Based on the estimated number of 9,884 trips for special benefit purposes, we then reduce the
average number of vehicles for each arterial street, to calculate our estimated pass-through
trips. The pass-through trips are vehicles driving along the maintained streets within the District
for a portion of their trips, but not residing in the District or benefiting from the landscaping
improvements in place.
Street Name
Average Number
of Vehicles
per Day
Less:
Estimated Special
Benefit Trips
Estimated Number
of Pass
Through Trips
Estimated %
General
Benefit
Milliken Ave
30,400
9,884
20,516
67.49%
Base Line Rd
19,140
9,884
9,256
48.36%
Day Creek Blvd
25,000
9,884
15,116
60.47%
Rochester Ave
12,500
9,884
2,616
20.93%
Although Rochester Ave is listed as an arterial, the City's General Plan (2010) Roadway
Hierarchy includes this street as a Tertiary Travel Corridor, which categorizes the street as more
locally oriented and locally travelled. In addition, the Roadway Hierarchy says that the typical
number of vehicles per day is between 10,000 and 15,000 (average 12,500). Etiwanda Avenue
and Church St are also included in the category, and as such, the general benefit trip
percentage is close to the same as for the collector streets.
As previously mentioned, the estimated minimum special benefit of Milliken Ave, Base Line Rd,
Day Creek Blvd and Rochester Ave have already been reduced by 2% to account for that
portion of traffic using local streets representing general benefit.
Street Landscaping General Benefit Percentage
The general benefit percentages determined in the previous sections were then applied to each
type of road in the District. The area in square feet of landscaping being maintained in the
District was determined by the City's Public Works Department. The general benefit percentage
for each road and street type was multiplied by the total square footage being maintained for
such street. The general benefit square footage was summed for all street segments and
divided into the total square footage of all landscaping maintenance. The result is the overall
general benefit percentage. The following table details this calculation.
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Street Name
Street Type (1)
Total Square
Footage
General Benefit
Percentage
General Benefit
Square Footage
Milliken Ave
Arterial
265,926
67.49%
179,473
Base Line Rd
Arterial
367,018
48.36%
177,490
Day Creek Blvd
Arterial
263,062
60.47%
159,074
Rochester Ave
Arterial
175,573
20.93%
36,747
Church St
Collector
181,344
20.93%
37,955
Etiwanda Ave
Collector
10,358
20.93%
2,168
Highland Ave
Collector
290,275
20.93%
60,755
Victoria Park Ln
Collector
1,348,966
20.93%
282,339
Local/Minor Streets
Local/Minor Streets
2,912,709
2.00%
58,254
Totals:
994,255
Street Landscaping General Benefit 1 17.10%
Based on the above calculations, the general benefit portion of the improved aesthetics,
increased safety, and economic activity benefits resulting from the street landscaping
improvements is estimated to be 17.10% and the special benefit is estimated to be 82.90%.
Neighborhood Parks
The six parks within the District were installed specifically for the residents of the District. Each
of the parks is considered to be a neighborhood park, intended to serve those parcels within a
one-half mile radius from the park. All parcels within the District are within a one-half mile from
one of the six neighborhood parks, and most parcels outside of the District have their own
neighborhood parks within close proximity. Even though the park facilities were installed for the
benefit of the residents and those working within the District, there will be some general benefit
to those people who do not live or conduct business inside the District.
There are 43.10 acres of park land within the District. According to the Trip Generation (2003)
report, a City park generates an average of 1.59 trips per acre, with a range of rates between
1.04 — 8.00 (arithmetic mean is 4.52). Considering the mean rate per acre (4.52 trips), there are
approximately 195 daily trips generated for parks within the District. According to the 2009
NHTS database, the average number of persons per vehicle is estimated to be 1.61 persons.
Therefore, based on the 195 daily park trips generated, 314 people are using the parks within
the District.
There is a standard of one-half mile as a reasonable distance to walk to a park (California DOT,
1979). There are 6,957 households within the District, and an additional 1,834 households that
are within a one-half mile and have direct access to the parks, but whose properties are not
within the boundaries of the District.
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One -Half Mile
Park Population
Estimated
Number of
Residential Units
Percentage
Within District Boundaries
6,957
79.14%
Outside District Boundaries
1,834
20.86%
Total Population
8,791
100.00%
To allocate the average of park trips generated and people using the parks within the District,
we allocate the 314 estimated people using the parks daily by the percentages shown above.
Based on the one-half mile radius population, approximately 66 people may use the parks within
the District, but living outside of the boundaries of the District.
A factor that has been considered is that most of the people living within the one-half mile radius
from the parks within the District also live within a closer distance to other parks that are not
within the District, and will most likely use the parks that are closer in proximity to their property.
However, in calculating the general benefit usage we recognize that those people may still use
the District parks.
Taking the 66 persons using the parks within the District, but residing outside of the District,
divided by the total population residing outside of the District, but within one-half mile from the
parks (1,834), the estimated percentage of persons engaging in general benefit park activities
that do not reside within the District represents 3.60%.
One -Half Mile Boundary General Benefit 3.60%
Given the location and size of the parks, it is very unlikely the public at large would seek out or
use these smaller, local parks. Especially, when the City has larger community and regional
parks that are intended to attract people from outside areas, and provide recreational
opportunities beyond those supplied by the neighborhood parks. However, various sports
teams are allowed access to the parks for games even though according to the City, sports
teams with members residing within the District are given first priority for use of the parks.
Nevertheless, it is likely that certain members of the public at large may use the smaller parks,
and as such, we have assigned a 1.00% general benefit for the park improvements to the public
at large.
Public at large General Benefit 1.00%
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Estimated
Number of
One -Half Mile
People Using
Park Population
Parks Daily
Within District Boundaries
248
Outside District Boundaries
66
Total Population
314
A factor that has been considered is that most of the people living within the one-half mile radius
from the parks within the District also live within a closer distance to other parks that are not
within the District, and will most likely use the parks that are closer in proximity to their property.
However, in calculating the general benefit usage we recognize that those people may still use
the District parks.
Taking the 66 persons using the parks within the District, but residing outside of the District,
divided by the total population residing outside of the District, but within one-half mile from the
parks (1,834), the estimated percentage of persons engaging in general benefit park activities
that do not reside within the District represents 3.60%.
One -Half Mile Boundary General Benefit 3.60%
Given the location and size of the parks, it is very unlikely the public at large would seek out or
use these smaller, local parks. Especially, when the City has larger community and regional
parks that are intended to attract people from outside areas, and provide recreational
opportunities beyond those supplied by the neighborhood parks. However, various sports
teams are allowed access to the parks for games even though according to the City, sports
teams with members residing within the District are given first priority for use of the parks.
Nevertheless, it is likely that certain members of the public at large may use the smaller parks,
and as such, we have assigned a 1.00% general benefit for the park improvements to the public
at large.
Public at large General Benefit 1.00%
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Based on the above calculations, the general benefit portion of the improved aesthetics and
economic activity benefits resulting from the park improvements is estimated to be 4.60% and
the special benefit is estimated to be 95.40%.
Park General Benefit 4.60%
Collective General Benefit
Since the District is comprised of improved aesthetics, increased safety and economic activity
benefits resulting from a blend of improvements (sidewalks, trails, street landscaping and
parks), the activity of both pedestrians and vehicles must be addressed in a collective form
rather than independently. Therefore, the arithmetic mean of the general benefit percentages
has been used to quantify the overall level of general benefit for the District. This general
benefit result is provided in the table below:
Sidewalk and Trail General Benefit
4.17%
Street Landscaping General Benefit
17.10%
Park General Benefit
4.60%
District General Benefit
8.62%
The general benefit, which is the percentage of the total budget that must be funded through
sources other than assessments, is 8.62%. The special benefit then, which is the percentage of
the budget that may be funded by assessments, is 91.38%.
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act, Article XIII D of the California Constitution, and the Proposition 218
Omnibus Implementation Act, all parcels that receive a special benefit conferred upon them as a
result of the maintenance and operation of improvements and services shall be identified, and
the proportionate special benefit derived by each identified parcel shall be determined in
relationship to the entire costs of the maintenance and operation of improvements. Part 2 of
Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972,
permits the establishment of assessment districts by local agencies for the purpose of providing
certain public improvements which include the operation, maintenance and servicing of
landscaping improvements.
Section 22573 of the Landscape and Lighting Act of 1972 requires that maintenance
assessments must be levied according to benefit rather than according to assessed value. This
Section states:
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The net amount to be assessed upon lands within an assessment
district may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels in
proportion to the estimated benefit to be received by each such lot
or parcel from the improvements. "
The determination of whether or not a lot or parcel will benefit from
the improvements shall be made pursuant to the Improvement Act
of 1911 (Division 7 commencing with Section 5000) [of the Streets
and Highways Code, State of California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Examples of parcels
exempted from the assessment would be the areas of public streets, public avenues, public
lanes, public roads, public drives, public courts, public alleys, public easements and right-of-
ways, public greenbelts and public parkways. Furthermore, Proposition 218 requires the City to
separate general benefits from special benefits, whereas only special benefits may be
assessed.
As further detailed in the following sections, the Method of Assessment uses the following
components to assign special benefit to each parcel:
• Benefit Points: Assignment of points for aesthetic, safety and economic special
benefits.
• Benefit Factor: Multiplier. For residential parcels the benefit factor is units, and for non-
residential parcels the benefit factor is lot size (acreage).
• Benefit Units: Sum of a parcel's benefit points multiplied by the parcel's benefit factor.
The total amount is the special benefit units assigned to a parcel.
Apportioning of Special Benefit
As previously outlined, each of the parcels within the District receives a special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements and services provided is identified and the
proportionate special benefits derived by each identified parcel is determined in relationship to
the entire costs of the maintenance and operation of the improvements.
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The total costs of maintenance and operation, less the amount of general benefits identified, will
be assessed to the parcels within the District based on the estimated benefit units assigned to
each parcel. To assess special benefits appropriately, it is necessary to relate parcels of
different land uses and development status to each other. The benefit unit method of
apportionment uses the single family home as the basic unit of assessment since there is a total
of 5,890 single family parcels within the District which represents 90.96% of the total assessable
parcels within the District. The following shows how each parcel's benefit units have been
determined.
Aesthetic Benefit Points
Aesthetic Benefit Points are assigned based upon the property's proximity to the improvements
as well as the property's existing land use. All Single Family Residential parcels are located
within the same proximity to the collective improvements (sidewalks, community trails, street
landscaping and one-half mile from one of the parks). Each Single Family Residential parcel is
fronted by sidewalk improvements, is within a one-half mile from one of the neighborhood parks,
and uses the roads with street landscaping to enter and exit the District. In addition, the
community trails are located throughout the District and serve as connectors between the
different neighborhoods, school and shopping locations. All properties are within similar
proximity to the trail improvements. Many trails are located along the sidewalks and streets,
and all properties within the District have access to the trails through the various access points
located throughout the entire District. The Single Family Residential parcels within the District
are relatively similar in both building size and lot size. Since the improvements are provided
uniformly throughout the District, Single Family Residential parcels are assigned 4.00 aesthetic
benefit points, one for each of the improvement types.
Multi -Family and Condominium parcels are within close proximity to the sidewalks, and receive
the benefit of having maintained sidewalks for users to travel and access the property. Although
these parcels benefit from the aesthetics of the sidewalks they do not receive the same benefit
as Single Family Residential parcels, since Multi -Family and Condominium parcels do not have
continuous sidewalk improvements along the frontage of each parcel/unit. Multi -Family and
Condominium parcels are within a one-half mile of the neighborhood parks, use the roads with
street landscaping to enter and exit their housing complexes within the District, and are in close
proximity to the trail improvements. Accounting for the lower average household size of Multi -
Family and Condominium parcels, and not having continuous sidewalk improvements directly
fronting their property/unit, these properties have a reduced level of benefit from the
improvements. Multi -Family and Condominium parcels are assigned 2.80 benefit points.
Maintained sidewalks and street landscaping create an aesthetically pleasing environment for
both employees and patrons of commercial properties. The overall aesthetics, interest and
desirability of commercial properties within the District increase, as a result of the maintenance
and servicing of the collective improvements. Based on the City's Land Use Plan and
residential designations of homes within the District, there is an average of six Single Family
Residential properties per acre within the District (General Plan, 2010). However, given the
nature of their property use type, Commercial properties do not receive the same level of benefit
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from the trail and park improvements in relationship to residential land uses. Commercial
properties are assigned 16.00 benefit points.
A handful of parcels within the District are used to provide public services (such as fire stations,
schools, churches and other similar uses) to the surrounding community, and are located based
upon their proximity to the parcels they serve. These parcels benefit from the collective
improvements in place, but at a reduced level compared to a Single Family Residential parcel,
due to the nature of the improvements and their land use. In addition, these public service
parcels are in place for the surrounding community, and the existence of well-maintained parks,
street landscaping and community trails is not a significant factor in the decision to locate those
facilities. Given the nature of their property use types, these public service parcels are assigned
a 1.00 benefit points in recognition of the limited benefit they receive from the improvements
maintained by the District.
Undeveloped parcels within the District receive an aesthetic benefit from the maintenance of the
collective improvements, but given the very limited activity and pedestrian access that these
properties provide, properties within this land use category receive a reduced level of benefit.
To account for this reduced benefit, all undeveloped properties are assigned 0.40 benefit points.
Common area, roads and easements are deemed to receive no benefit from the District
maintenance activities because they serve as connectors for other properties and do not receive
benefit from the increased aesthetics. Utility parcels are located based on their proximity to the
parcels they serve, and based upon their property usage (wireless towers, flood control basins
and fire trail/access roads) do not benefit from the increased aesthetics.
The following shows the aesthetic benefit points assigned to the parcel land use categories
within the District:
Parcel Land Use Category
Aesthetic Benefit
Points
Single Family Residential
4.00
Condominium Residential
2.80
Multi -Family Residential
2.80
Commercial/Industrial
16.00
Public Service Parcels — Church/Fire Station/School
1.00
Undeveloped
0.40
Common Area/Roads/Easements/Utility
0.00
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Safety Benefit Points
Safety Benefit Points are assigned based upon the property's proximity to the improvements as
well as the property's existing land use. The Single Family Residential parcels within the District
are relatively similar in both building size and lot size. Since the sidewalks, trails and street
landscaping improvements are provided uniformly throughout the District, Single Family
Residential parcels are assigned 3.00 safety benefit points, one for each of the improvement
types. Based on the additional pedestrian traffic that commercial property generates compared
to residential property, and that there is an average of six Single Family Residential Properties
per acre within the District, Commercial parcels are assigned 18.00 benefit points.
Multi -Family and Condominium parcels are within close proximity to the sidewalks, and receive
the benefit of having maintained sidewalks, trails and street landscaping for users to travel and
access the property. Multi -Family and Condominium parcels receive a reduced level of benefit
from the safety of the sidewalks as they do not receive the same benefit as parcels that have
continuous sidewalk improvements along the entire frontage of their parcel/unit. In addition,
Multi -Family and Condominium parcels have a lower average household size, which results in a
reduced volume of pedestrian traffic on the sidewalks and trails compared to a Single Family
Residential parcel. Multi -Family and Condominium parcels are assigned 2.10 benefit points.
A handful of parcels within the District are used to provide public services (such as fire stations,
schools, churches and other similar uses) to the surrounding community, and are located based
upon their proximity to the parcels they serve. However, based on the nature and location of
the sidewalk and street landscaping improvements and public access to these properties, these
parcels receive a safety benefit from the maintenance of the improvements. These public
service parcels are assigned 2.00 benefit points in recognition of the benefit they receive.
Well maintained green areas reduce the occurrence of crime and vandalism, and as such the
maintenance of the improvements within the District create a safety benefit for the undeveloped
parcels within the District. However, the safety benefit is reduced compared to a Single Family
Residential parcels due to the very limited activity and pedestrian access that these properties
provide. Undeveloped properties are assigned 0.30 benefit points.
Common area, roads and easements are deemed to receive no benefit from the District
maintenance activities because they serve as connectors for other properties and do not receive
benefit from the increased aesthetics. Utility parcels are located based on their proximity to the
parcels they serve, and given the nature of the property usage ((wireless towers, flood control
basins and fire trail/access roads) do not benefit from the increased safety.
The following shows the safety benefit points assigned to the parcel land use categories within
the District:
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Parcel Land Use Category
Safety Benefit
Points
Single Family Residential
3.00
Condominium Residential
2.10
Multi -Family Residential
2.10
Commercial/Industrial
18.00
Public Service Parcels — Church/Fire Station/School
2.00
Undeveloped
0.30
Common Area/Roads/Easements/Utility
0.00
Economic Benefit Points
Accounting for the existing economic activity throughout the District, as well as the potential for
properties to develop, redevelop and invest in their economic presence, properties within the
District are assigned benefit points for the economic activity benefits received from the uniform
and maintained improvements. Economic activity benefit points are assigned based upon the
property's location to the District activities, as well as the property's existing land use. The
District's improvements will allow properties to maximize their development, land use and
occupancy rates. Residential land uses are assigned benefit points in proportion to the number
of trips generated and average number of occupants per dwelling unit in comparison to the
typical single family parcel. Single Family Residential parcels are assigned 4.00 benefit points,
one for each of the improvement types. Studies have consistently shown that the average
multi -family residential unit impacts infrastructure approximately 80% as much as a single family
residence. Condominium parcels are assigned 3.20 benefit points since the number of trips
generated per condominium unit is approximately 80% of the typical single family residential
units (Trip Generation, 2003). Multi -family residential parcels are assigned 2.40 benefit points
per dwelling unit since the number of trips generated per multi -family residential unit, per the
City's Traffic Study (2009), are 60% of the typical single family residential unit.
To recognize the increase in economic activity and additional pedestrian traffic that non-
residential properties generate compared to residential property, non-residential Commercial
properties are assigned benefit points based on the average trip generations of non-residential
property compared to a Single Family Residential property. Based on the City's Traffic Study
(2009), and given that the non-residential parcels within the District are of mixed uses, the trip
generation rate for non-residential parcels averages just under 320 trips per acre, which is
approximately 5.6 times per acre that of a single family residential development. The trip
generation rate is reduced to account for pass-through trips which are estimated to be 20%.
Therefore, the economic benefit points assigned Commercial parcels is 4.50 per one residential
benefit point. Commercial properties are assigned a total of 18.00 economic benefit points.
The public services parcels and utility parcels within the District are used to provide services to
the surrounding community, and are located based upon their proximity to the parcels they
serve. These parcels receive no economic benefit from the collective improvements in place.
Therefore, they are not assigned benefit points for economic activities.
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The availability of well-maintained sidewalk, landscaping and park improvements within the local
community enhances the ability of owners of undeveloped parcels of land to develop those
parcels, as studies have shown that there is an increase in demand for residents and
businesses to locate within communities with well-maintained sidewalk, landscaping and park
improvements. However, since undeveloped parcels generate fewer trips and given the limited
activity these properties provide, they receive a reduced economic benefit from the maintenance
of the collective improvements. To account for this reduced benefit, but still recognize
development potential, all undeveloped properties are assigned 1.50 benefit points.
Common areas and roads are deemed to receive no benefit from the District maintenance
activities because they serve as connectors for other properties and do not receive an economic
benefit.
The following shows the economic benefit points assigned to the parcel land use categories
within the District:
Parcel Land Use Category
Economic Benefit
Points
Single Family Residential
4.00
Condominium Residential
3.20
Multi -Family Residential
2.80
Commercial/Industrial
18.00
Public Service Parcels — Church/Fire Station/School
0.00
Undeveloped
1.50
Common Area/Roads/Utility
0.00
Total Special Benefit Points Calculation
The formula below shows the total special benefit points calculation for each parcel within the
District:
Parcel's Total
Parcel's
Parcel's
Parcel's
Special Benefit =
Aesthetic +
Safety
+ Economic
Points
Benefit Points
Benefit Points
Benefit Points
Parcel Factors
The method of apportioning the benefit to the parcels within the District reflects the proportional
special benefit assigned to each property within the District based upon various property
characteristics of parcels as compared to other properties within the District. By adjusting the
assigned special benefit points set forth above by parcel factors, a more complete picture of the
proportional special benefits received by each parcel within the District is presented. Given that
the special benefits provided by the District focus on aesthetic benefit, safety benefit, and
economic activity benefits, it was determined that lot size (acreage) for non-residential parcels
and units for residential parcels were the most appropriate parcel factors. The number of units
for non-residential parcels would not accurately reflect the amount of development and
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redevelopment that may occur. In addition, a larger parcel allows for a greater area to develop
and redevelop than smaller parcels, which corresponds to larger parcels receiving
proportionately greater aesthetic, safety and economic activity benefits when compared to
smaller parcels within the District. Therefore, the benefits assigned for each parcel in the
District is in direct proportion to the size of the parcel and potential development of the parcel.
Residential parcels are limited by the number of units on the parcel more than the actual lot
size. However, the greater the lot size, the more units can be placed on a parcel, and the more
persons who use and benefits from the collective improvements. Therefore, the benefits
assigned for each parcel in the District is in direct proportion to the units assigned to that parcel.
The formula below shows the parcel factor calculation for each parcel within the District:
Residential Parcel Factor = Units
Non -Residential Parcel Factor = Acreage
Total Benefit Units per Parcel Calculation
To appropriately quantify and assign the total benefit units for each parcel within the District, the
total special benefit points are further adjusted according to the formula below:
Parcel's Total Parcel's Total Parcel
Benefit Units - Special Benefit X Factor
Points
Total Special Benefit Units
The total special benefit units for the District at this time are 81,554.07
Data Considerations and Parcel Changes
The use of the latest Assessor's Secured Roll information has been and shall be used in the
future as the basis in determining each parcel's land use category, units and lot size (acreage),
unless better data was or is available to the City. In addition, if any parcel within the District is
identified by the Auditor/Controller to be an invalid parcel number, the land use category, units
and lot size (acreage) of the subsequent valid parcels shall serve as the basis in assigning
parcel factor special benefit units. If a single parcel changes to multiple parcels, the special
benefit units shall be recalculated based on the property type, number of units and acreage data
for the new parcels, rather than each new parcel receiving a proportionate share of the original
assessment.
Special Considerations: Publicly Owned Parcels
Any publicly owned parcels that benefit from the improvements cannot be exempt from the
assessment. The special benefits accruing to these types of parcels must be determined using
the same kind of formulas and benefit point assignment as applied to privately owned parcels.
This requirement is clearly conveyed in Article XIII D, Section 4(a) of the California Constitution
which states in part, "... Parcels within a district that are owned or used by any agency, the State
of California or the United States shall not be exempt from assessment unless the agency can
Landscape Maintenance District No. 2 - City of Rancho Cucamonga 46
Fiscal Year 2020/21 ATTACHMENT #02
Page 158
demonstrate by clear and convincing evidence that those publicly owned parcels in fact receive
no special benefit." Publicly owned parcels are categorized and assigned benefit units using the
same methodology as privately owned parcels, based on their land use as shown on the latest
County Secured Roll.
Rate per Benefit Unit
The assessment rate per special benefit unit is calculated by dividing the total cost estimate to
be assessed by the total special benefit units assigned to the parcels in the District. The
following formula provides the assessment rate per special benefit unit calculation:
Rate per Total Costs to District's Total
Benefit Unit be Assessed / Benefit Units
Method of Assessment Spread
The method of assessment is based upon a formula that assigns the special benefits to each
parcel, with special benefit points being adjusted by the parcel's number of units or lot size
(acreage). The formula below provides a summary of the annual assessment calculation for
each parcel in the District.
A (B) C
Parcel's Total - Parcel's Total X Parcel
Benefit Units Special Benefit Factor
Points
(B) Parcel's Parcel's Parcel's
Parcel's Total
Special Benefit Aesthetic + Safety + Economic
Points Benefit Points Benefit Points Benefit Points
(C) Residential Parcel Factor = Units
Parcel Factor Non -Residential Parcel Factor = Acreage
Applying the Method of Assessment Spread
The maximum assessment for each parcel in the District is calculated by the following
procedure:
Step 1: Assign each parcel its appropriate land use category based on the most recent San
Bernardino County Assessor's Secured Roll data.
Landscape Maintenance District No. 2 - City of Rancho Cucamonga 47
Fiscal Year 2020/21 ATTACHMENT #02
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Step 2:
Step 3:
Step 4:
Determine each parcel's appropriate aesthetic benefit points based on land use. The
aesthetic benefit points are shown in the following table:
Parcel Land Use Category
Aesthetic
Benefit Points
Single Family Residential
4.00
Condominium Residential
2.80
Multi -Family Residential
2.80
Commercial/Industrial
16.00
Public Service Parcels — Church/Fire Station/School
1.00
Undeveloped
0.40
Common Area/Roads/Easements/Utility
0.00
Determine each parcel's appropriate safety benefit points based on land use. The
safety benefit points are shown in the following table:
Parcel Land Use Category
Safety Benefit
Points
Single Family Residential
3.00
Condominium Residential
2.10
Multi -Family Residential
2.10
Commercial/Industrial
18.00
Public Service Parcels — Church/Fire Station/School
2.00
Undeveloped
0.30
Common Area/Roads/Easements/Utility
0.00
Determine each parcel's appropriate economic benefit points based on land use.
The economic benefit points are shown in the following table:
Parcel Land Use Category
Economic
Benefit Points
Single Family Residential
4.00
Condominium Residential
3.20
Multi -Family Residential
2.80
Commercial/Industrial
18.00
Public Service Parcels — Church/Fire Station/School
0.00
Undeveloped
1.50
Common Area/Roads/Utility
0.00
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 48
Fiscal Year 2020/21 ATTACHMENT #02
Page 160
Step 5: Sum the aesthetic benefit points, safety benefit points and economic benefit points
for each parcel. The total benefit points are shown in the following table:
Parcel Land Use Category
Aesthetic
Benefit
Points
Safety
Benefit
Points
Economic
Benefit
Points
Total
Benefit
Points
Single Family Residential
4.00
3.00
4.00
11.00
Condominium Residential
2.80
2.10
3.20
8.10
Multi -Family Residential
2.80
2.10
2.80
7.70
Commercial/Industrial
16.00
18.00
18.00
52.00
Public Service Parcels —
Church/ Fire Station/ School
1.00
2.00
0.00
3.00
Undeveloped
0.40
0.30
1.50
2.20
Common Area/ Roads/
Easements/ Utility
0.00
0.00
0.00
0.00
Step 6: Determine the appropriate parcel factor based on the parcel's land use. The unit of
measurement for each parcel factor, by land use, is shown in the following table:
Residential Parcel Factor = Units
Non -Residential Parcel
= Acreage
Factor
Step 7: Multiply the total benefit points by parcel factor to compute each parcel's total special
benefit units.
Step 8: Sum the result of Step 7 for all parcels in the District.
Step 9: Separate the general benefit from the special benefit, and divide the portion of the
budget representing special benefit by the result of Step 8 to compute the rate per
benefit unit.
Step 10: Multiply each parcel's total benefit units by the result of Step 9 to compute each
parcel's assessment.
Step 11: In future years the rate per benefit unit may be adjusted by inflation.
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 49
Fiscal Year 2020/21 ATTACHMENT #02
Page 161
Proposed Maximum Assessment Rates
The Fiscal Year 2020/21 maximum allowable assessment rate is calculated by dividing the net
total to be assessed by the total special benefit units assigned to parcels in the District based on
property type, unit and acreage data. For Fiscal Year 2020/21, the calculation is as follows:
Maximum Assessment _ Special Benefit / District's Total
per Benefit Unit to be Assessed Benefit Units
$48.59 = $ 3,962,712.26 / 81,554.07
Parcel Land Use Category
Total Benefit
Points
Parcel Factor
Maximum
Allowable
Assessment for
2020/21
Single Family Residential
11.00
Parcel
$ 534.49
Condominium Residential
8.10
Unit
393.58
Multi -Family Residential
7.70
Unit
374.14
Com mercial/Industrial
52.00
Acre
2,526.68
Public Service Parcels - Church/ Fire
Station/ School
3.00
Acre
145.77
Undeveloped
2.20
Acre
106.90
Common Area/ Roads / Easements/
Utility
0.00
Parcel
0.00
Cost of Living Inflator
Each fiscal year, beginning Fiscal Year 2014/15, the maximum allowable assessment amount
may be increased by the lesser of 3% or the percentage change in the year ending February
preceding the start of the Fiscal Year of the Consumer Price Index for all Urban Consumers
(CPI -U), for the Riverside — San Bernardino — Ontario Consumer Price Index area. If for any
reason the percentage change is negative, the maximum allowable assessment would not be
decreased by reason of such negative percentage change and would remain at the amount as
computed on the previous fiscal year regardless of any CPI -U adjustment. If operating costs
are such that the maximum assessment amount is not needed, the City would levy only what is
needed for that fiscal year.
The actual assessment rate for Fiscal Year 2020/21 will remain at $503.80 per single-family
residence.
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 50
Fiscal Year 2020/21 ATTACHMENT #02
Page 162
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the San Bernardino County Assessor Office, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 51
Fiscal Year 2020/21 ATTACHMENT #02
Page 163
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Landscape Maintenance District No. 2 — City of Rancho Cucamonga 52
Fiscal Year 2020/21 ATTACHMENT #02
Page 164
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2020/21 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2020/21 actual assessments for the
District:
Property Type (County Use Code)
Actual
Assessment
Rate Per EBU
Total Units/
Acres
Total EBUs
Total Assessment
Single Family Residential
$ 45.80
5,890.00
64,790.00
$ 2,967,205.30
Condominium Residential
45.80
972.00
7,873.20
360,349.56
Multi -Family Residential
45.80
729.00
5,613.30
257,089.14
Commercial/ Industrial
45.80
57.97
3,014.18
138,061.35
Public Service Parcels — Church/Fire
Station/ School
45.80
75.35
226.06
10,353.09
Undeveloped
45.80
16.97
37.33
1,709.90
Total
7,741.29
81,554.071
$ 3,734,768.34
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
The following annexations are effective for Fiscal Year 2020/21:
Annexation
Total Units /
APN Date
Project
Acres Total EBUs
Type
1089-031-36 03/06/19
PM20032
140.00 140.00
Condominiums
1089-581-09 04/17/19
DRC2017-00889
1.21 1.21
Commercial
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 53
Fiscal Year 2020/21 ATTACHMENT #02
Page 165
Preliminary Annual Engineer's Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Landscape Maintenance District No. 3B
(Commercial Industrial)
Page 166
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 3B
(COMMERCIAL INDUSTRIAL)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 167
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 8
ESTIMATE OF COSTS 10
District Budget 10
Definitions of Budget Items 12
METHOD OF ASSESSMENT 13
Overview 13
General Benefit 14
Special Benefit 14
Method of Assessment Spread 15
ASSESSMENT DIAGRAM 16
ASSESSMENT ROLL AND ANNEXATIONS 18
Assessment Roll 18
Annexations 18
Page 168
ENGINEER'S LETTER
WHEREAS, on June 17, 2020, the City Council of Rancho Cucamonga (the "City"), under
the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
20-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 313 (Commercial Industrial) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2020/21 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of the
maintenance, operations and servicing of the improvements for the District for the referenced
fiscal year, a diagram for the District showing the area and properties proposed to be assessed,
and an assessment of the estimated costs of the maintenance, operations and servicing of the
improvements, assessing the net amount upon all assessable lots and/or parcels within the
District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services $ 129,210
Operations and Maintenance $ 966,380
Total Expenditures Budget 1,095,590
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies 807,690
Anticipated Prior Year Delinquencies Collection 11,630
Subtotal - Taxes 819,320
Other Revenues 264,480
Total Revenues Budget 1,083,800
Contribution to/(Use of) Fund Balance $ (11,790)
Total District EBU Count 2,890.61
Actual Assessment per EBU $ 282.24
Maximum Allowable Assement per EBU $ 352.80
Landscape Maintenance District No. 313 — City of Rancho Cucamonga 1
Fiscal Year 2020/21 ATTACHMENT #03
Page 169
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from the
improvement described in the Special Benefit Section of this Annual Engineer's Report
(the "Specially Benefited Parcels"). For particulars as to the identification of said parcels,
reference is made to the Assessment Diagram, a copy of which is included in this Annual
Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel from
the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on such
parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the special
benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of
my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment
Diagram included herein have been prepared and computed in accordance with the order of the
City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #03
Page 170
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This shall
also include material, vehicle, equipment, capital improvements and administrative
costs associated with the annual administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the District
for the fiscal year stated therein.
• Generally, describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein, and
the proposed assessments upon assessable lots and parcels of land within the District.
• Gives notice of the time and place for public hearing by the City Council on the levy of the
proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum assessment
amount approved, the City Clerk shall give notice by causing the resolution of intention to be
published. Any interested person may, prior to the conclusion of the public hearing, file a written
protest which shall state all grounds of objection. The protest shall contain a description sufficient
to identify the property owned by the property owner filing the protest. During the course or upon
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #03
Page 171
conclusion of the hearing, the City Council may order changes in any of the matters provided in
the report, including the improvements, to the zones within the District, and the proposed diagram
or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as the commercial and industrial area of the City which is
generally bounded by Foothill Blvd on the north, 4th St on the South, East Ave on the east and
Grove Ave on the west.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
These improvements are located within the street right-of-ways, Metrolink, and dedicated public
easements which are within the boundaries of the District. The landscaping maintenance
includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of
trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of
associated improvements and facilities, such as community trails, fencing and irrigation systems,
includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and
replacement, steel fence painting, repair and replacement, and irrigation systems control,
adjustment, trouble -shooting, repair and replacement. Services include personnel, materials,
contracting services, utilities, capital projects and all necessary costs associated with the
maintenance, replacement and repair required to keep the improvements in a healthy, vigorous
and satisfactory condition. In addition, it is the City's intention to continue to use cost effective
Landscape Maintenance District No. 313 — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #03
Page 172
materials, including the future ability to replace landscaping with drought resistant or low water
use plants, in order to lower expenses of the District. The breakdown of maintained areas is as
follows:
Site # Descriptive Location
J-2 The monument at the northeast corner of Haven Ave and 4th St.
Ground Cover area: 5,715 square feet
Hardscape area: 6,068 square feet
J-3 The 6th St median from Milliken Ave to Pittsburg Ave.
Ground Cover area: 3,300 square feet
J-4 The entry monuments on the east and west side of 4th St and Milliken Ave. The
Milliken Ave median from 4th St to 6th St.
Ground Cover area: 30,594 square feet
Hardscape area: 1,748 square feet
J-5 The Milliken Ave median from Arrow Rte to Jersey Blvd.
Ground Cover area: 10,220 square feet
J-6 The Spruce Ave median from Foothill Blvd to White Oak Ave.
Ground Cover area: 4,300 square feet
J-7 The 6th St median from Pittsburg Ave to Richmond PI.
Ground Cover area: 5,114 square feet
J-8 The 6th St from Richmond PI to Buffalo Ave.
Ground Cover area: 2,476 square feet
J-9 The Milliken Ave railroad underpass.
Ground Cover area: 165,633 square feet,
J-10 The 6th St median from Cleveland Ave to 1,820 feet east of Cleveland Ave.
Ground Cover area: 15,884 square feet
J-11 The 6th St median from Buffalo Ave to Rochester Ave.
Ground Cover area: 10,789 square feet
J-12 The Milliken Ave median from Arrow Rte to Century Ct.
Ground Cover area: 13,855 square feet
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 5
Fiscal Year 2020/21 ATTACHMENT #03
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J-13 The Milliken Ave median from Century Ct to Foothill Blvd.
Ground Cover area: 3,330 square feet
J-14 The 6th St median from Utica Ave to Cleveland Ave.
Ground Cover area: 8,559 square feet
J-15 The 6th St median from Haven Ave to Utica Ave.
Ground Cover area: 7,680 square feet
J-16 Day Creek Blvd median from Church St to Foothill Blvd.
Ground Cover area: 8,466 square feet
J-17 The Day Creek Blvd median south of Foothill Blvd including the traffic circle.
Ground Cover area: 6,490 square feet
H-1 The Haven Ave median from 4th St to 6th St.
Ground Cover area: 21,205 square feet
Converted 8,935 sq. ft. of turf to ground cover effective April 1, 2013.
H-2 The Haven Ave medians from 6th St to the underpass bridge. The east and west side
parkways and slopes on Haven Ave from Acacia St to underpass bridge.
Ground Cover area: 54,720 square feet
Converted 2,960 square feet of turf to ground cover effective April 1, 2013.
H-3 The Haven Ave medians from underpass bridge to Arrow Rte. The east and west side
parkways and slopes on Haven Ave from the underpass bridge to Jersey Blvd.
Ground Cover area: 56,210 square feet
H-4 The Haven Ave median from Arrow Rte to Foothill Blvd.
Ground Cover area: 15,156 square feet
H-5 The Haven Ave median from Foothill Blvd to Church St.
Ground Cover area: 11,502 square feet
FH -1 The Foothill Blvd median from Spruce Ave to Haven Ave.
Ground Cover area: 4,571 square feet
The total square footage for the improvement is 9,141; however, due to the location of
the improvement the other half is maintained by landscape maintenance district 4-R.
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #03
Page 174
FH -2
FH -3
FH -4
FH -5
The Foothill Blvd median from Spruce Ave to Milliken Ave.
Ground Cover area: 7,940 square feet
The total square footage for the improvement is 15,879; however, due to the location
of the improvement the other half is maintained by landscape maintenance district 4-R.
The Foothill Blvd median from 790 feet west of Market PI to Market PI
Ground Cover area: 4,434 square feet
The Foothill Blvd median from Market PI to Etiwanda Ave.
Ground Cover area: 10,392 square feet
The Foothill Blvd median from 360 feet west of Masi Dr to 516 feet west of Masi Dr.
Ground Cover area: 800 square feet
The total square footage for the improvement is 1,600; however, due to the location of
the improvement the other half is maintained by landscape maintenance district 4-R.
FH -6 The Foothill Blvd median from Masi Dr Plaza to Rochester Ave.
Ground Cover area: 800 square feet
The total square footage for the improvement is 1,600; however, due to the location of
the improvement the other half is maintained by landscape maintenance district 4-R.
FH -7 The Foothill Blvd median from Vineyard Ave to Orchard Plaza.
Ground Cover area: 2,605 square feet
FH -8 The Foothill Blvd median from Orchard Plaza to Lion St.
Ground Cover area: 344 square feet
FH -9 The Foothill Blvd median from Hellman Ave to Malachite Ave and from Malachite Ave
to Archibald Ave.
Ground Cover area: 21,474 square feet
FH -10 The Foothill Blvd median from Archibald Ave to Ramona Ave.
Ground Cover area: 4,770 square feet
FH -11 The Foothill Blvd median from Ramona Ave to Hermosa Ave.
Ground Cover area: 5,210 square feet
FH -12 The Foothill Blvd median from Hermosa Ave to Center Ave.
Ground Cover area: 6,329 square feet
FH -13 The Foothill Blvd median from Center Ave to Haven Ave.
Ground Cover area: 6,286 square feet
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #03
Page 175
FH -14 The Foothill Blvd median from Rochester Ave to 600 feet east of Rochester Ave.
Ground Cover area: 1,356 square feet
Site reduced to 5,979 square feet due to median renovation.
FH -15 The Foothill Blvd median from 1,225 feet west of Day Creek Blvd to Day Creek Blvd.
Ground Cover area: 4,905 square feet
FH -16 The Foothill Blvd median from Day Creek Blvd to the 15 freeway.
Ground Cover area: 9,808 square feet
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #03
Page 176
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Fiscal Year 2020/21 ATTACHMENT #03
Page 177
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Landscape Maintenance District No. 3B — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #03
Page 177
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the improvements
as described in the Plans and Specifications are summarized below. Each year, as part of the
District levy calculation process, the costs and expenses are reviewed and the annual costs are
projected for the following fiscal year.
District Budget
Total Expenditures Budget
$ 1,095,590
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 10
Fiscal Year 2020/21 ATTACHMENT #03
Page 178
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 78,020
Part-time Salaries
11,010
Fringe Benefits
40,180
Subtotal - Personnel
129,210
Operations and Maintenance:
Operations and Maintenance:
Computer Software
500
O & M/General
17,050
O & M/Facilities
11,500
Subtotal - Operations and Maintenance
29,050
Contract Services:
Contract Services/General
527,950
Contract Services/Facilities
168,760
Tree Maintenance
26,210
Subtotal - Contract Services
722,920
Utilities:
Water Utilities
120,470
Electric Utilities
44,480
Subtotal - Utilities
164,950
Assessment Administration
6,240
Admin./General Overhead
43,220
Subtotal - Operations and Maintenance
966,380
Total Expenditures Budget
$ 1,095,590
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 10
Fiscal Year 2020/21 ATTACHMENT #03
Page 178
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Anticipated Prior Year Delinquencies Collection
Subtotal - Taxes
Other Revenues:
Interest Earnings
Parking Permits
Other Revenue
Subtotal - Other Revenues:
Fiscal Year
2020/21 Budget
$ 807,690
11,630
819,320
44,140
220,000
340
264,480
Total Revenues Budget $ 1,083,800
Contribution to/(Use of) Fund Balance $ (11,790)
Total Gross Estimated Assessments $ 815,845.77
Total District EBU Count 2,890.61
Actual Assessment per EBU - Fiscal Year 2020/21 $ 282.24
Maximum Allowable Assement per EBU - Fiscal Year 2020/21 $ 352.80
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District
annexations. Each year, prior to the assessments being placed on the tax roll, the City will review
the budget and determine the amount needed to maintain the improvements for the upcoming
fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance,
available fund balance and maximum allowable assessment with the goal of maintaining the
improvements in a satisfactory and healthy condition. The actual assessment amount may be
lower than the maximum allowable assessment; however, it may not exceed the maximum unless
the increase is approved by the property owners in accordance with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated
costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year,
or when the City expects to receive its apportionment of special assessments and tax collections
from the County, whichever is later. The reserve balance information for the District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2020 $ 2,171,641
Contribution to/(Use of) Reserve - Fiscal Year 2020/21 (11,790)
Estimated Reserve Fund Balance, June 30, 2021 $ 2,159,851
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #03
Page 179
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform maintenance
duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and staff
of the City, as well as consultants, for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality of
service provided within the boundaries of the District. This may include new monuments, irrigation
systems, and other large improvements.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field
User Group Rentals, and parking permits (Metrolink Station paid parking).
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #03
Page 180
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon
them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of improvements.
The 1972 Act, permits the establishment of assessment districts for the purpose of providing
certain public improvements which include the operation, maintenance and servicing of
landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied according
to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division 7
commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of the
improvements, the various areas will receive different degrees of benefit from the improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIIID also provides that publicly
owned properties must be assessed unless there is clear and convincing evidence that those
properties receive no special benefit from the assessment. Exempted from the assessment would
be the areas of public streets, public avenues, public lanes, public roads, public drives, public
courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 13
Fiscal Year 2020/21 ATTACHMENT #03
Page 181
General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the special
benefits can be included in the amount of the assessments imposed.
In this District, the improvements being financed consists of the maintenance of local
improvements located within the boundaries of the District and include paseos, street trees,
landscaped areas and appurtenant facilities that are located throughout the District and were
installed to create a common landscape theme and neighborhood identity for parcels within the
District. The improvements are situated within the public rights-of-way of the internal local street
network within the District which provides ingress and egress for parcels within the District to
access the City's system of arterial streets. Traffic from parcels not within the District do not use
the internal local street network or paseos except for the express purpose of accessing properties
located within the District, and therefore do not benefit from the improvements. Only parcels which
are within the District and proximate to the improvements and within the District are being
assessed. Accordingly, there is a direct physical and visual nexus between each parcel being
assessed and the improvements to be funded by the assessment that does not exist for parcels
outside of the District boundary and that is particular and distinct from that shared by the public
at large. Under these circumstances, all of the benefits conferred are direct and local in nature,
and provide a benefit to only those parcels located within the boundaries of the District.
Based upon this, it has been determined that there is no quantifiable general benefit to the
surrounding community and the public in general from the maintenance of the improvements
within the boundaries of the District, and therefore no portion of the project costs should be
attributed to general benefit.
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within the
District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #03
Page 182
share. They contribute to a specific enhancement of the properties within the District. Since these
improvements, including the community trails, were installed and are maintained specifically for
the properties within the District, only properties within the District receive a special benefit and
are assessed for said maintenance.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the improvements.
Each parcel that has a special benefit conferred upon it as a result of the maintenance and
operation of improvements is identified and the proportionate special benefit derived by each
identified parcel is determined in relationship to the entire costs of the maintenance and operation
of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon
the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined, however, the assessment per parcel has remained
the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or
annexations prior to when the language was refined are now being levied differently than they
were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one EBU. Every other land -use is converted to EBUs based on an
assessment formula that equates to the property's specific development status, type of
development (land -use), and size of the property, as compared to a single-family home. The
following table provides the weighting factors applied to various land -use types, as assigned by
County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Non -Residential
1.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be
based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #03
Page 183
assignment and assessment amount applied to each of the new parcels will be recalculated rather
than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2020/21 maximum allowable assessment rates
for the District:
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 16
Fiscal Year 2020/21 ATTACHMENT #03
Page 184
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Non -Residential
$352.80
$282.24
2,890.61
2,890.61
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 16
Fiscal Year 2020/21 ATTACHMENT #03
Page 184
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Landscape Maintenance District No. 3B — City of Rancho Cucamonga 17
Fiscal Year 2020/21 ATTACHMENT #03
Page 185
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2020/21 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino.
The following table summarizes the Fiscal Year 2020/21 actual assessment for the District:
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
The following annexations are effective for Fiscal Year 2020/21:
Apn
Actual
Project Name
Total Units/
Acres
Total EBUs
Property Type
Assessment
Total
DRC2018-00183
3.52
Property Type (County Use Code)
Rate per EBU
Units/Acres
Total EBUs
Total Assessment
Non -Residential
$282.24
2,890.61
2,890.61
$815,845.77
Totals
1.97
2,890.61
2,890.61
$815,845.77
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
The following annexations are effective for Fiscal Year 2020/21:
Apn
Annexation
Date
Project Name
Total Units/
Acres
Total EBUs
Property Type
0229-151-10,12, 20 &
0229-161-09, 10, 11 & 12
02/06/19
DRC2018-00183
3.52
3.52
MIND
0207-231-01
06/05/19
DRC2017-00439
2.38
2.38
MIND
0208-353-07
10/02/19
PM19851
1.97
1.97
MIND
0209-201-20
10/02/19
DRC2017-00448
3.72
3.72
MIND
0209-262-25
12/18/19
DRC2018-00553
5.40
5.4
MIND
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 18
Fiscal Year 2020/21 ATTACHMENT #03
Page 186
Preliminary Annual Engineer's Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Landscape Maintenance District No. 4-R
(Terra Vista Planned Community)
Page 187
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 4-R
(TERRA VISTA PLANNED COMMUNITY)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 188
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 13
ESTIMATE OF COSTS 15
District Budget 15
Definitions of Budget Items 17
METHOD OF ASSESSMENT 18
Overview 18
General Benefit
19
Special Benefit
19
Method of Assessment Spread
20
Cost of Living Inflator
22
ASSESSMENT DIAGRAM
23
ASSESSMENT ROLL AND ANNEXATIONS 25
Assessment Roll 25
Annexations 25
Page 189
ENGINEER'S LETTER
WHEREAS, on June 17, 2020, the City Council of Rancho Cucamonga (the "City"), under
the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
20-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 4-R (Terra Vista Planned Community) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2020/21 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of the
maintenance, operations and servicing of the improvements for the District for the referenced
fiscal year, a diagram for the District showing the area and properties proposed to be assessed,
and an assessment of the estimated costs of the maintenance, operations and servicing of the
improvements, assessing the net amount upon all assessable lots and/or parcels within the
District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Expenditures
Personnel Services
Operations and Maintenance
Capital Expenditures
Total Expenditures Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Anticipated Prior Year Delinquencies Collection
Subtotal - Taxes
Other Revenues
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
Fiscal Year
2020/21 Budget
$ 1,044,770
1,542,200
400,000
2,986,970
2,779,590
10,740
2,790,330
122,740
2,913,070
$ (73,900)
7,069.46
$ 397.15
$ 471.84
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 1
Fiscal Year 2020/21 ATTACHMENT #04
Page 190
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from the
improvement described in the Special Benefit Section of this Annual Engineer's Report
(the "Specially Benefited Parcels"). For particulars as to the identification of said parcels,
reference is made to the Assessment Diagram, a copy of which is included in this Annual
Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel from
the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on such
parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the special
benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of
my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment
Diagram included herein have been prepared and computed in accordance with the order of the
City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #04
Page 191
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This shall
also include material, vehicle, equipment, capital improvements and administrative
costs associated with the annual administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the District
for the fiscal year stated therein.
• Generally, describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein, and
the proposed assessments upon assessable lots and parcels of land within the District.
• Gives notice of the time and place for public hearing by the City Council on the levy of the
proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum assessment
amount approved, the City Clerk shall give notice by causing the resolution of intention to be
published. Any interested person may, prior to the conclusion of the public hearing, file a written
protest which shall state all grounds of objection. The protest shall contain a description sufficient
to identify the property owned by the property owner filing the protest. During the course or upon
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #04
Page 192
conclusion of the hearing, the City Council may order changes in any of the matters provided in
the report, including the improvements, to the zones within the District, and the proposed diagram
or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area located north of Foothill Blvd, west of
Rochester Ave, east of Haven Ave, south of Base Line Rd and includes the northeast corner of
Base Line Rd and Haven Ave.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of the paseos, parkways, median islands,
street trees, parks, landscaped sites and appurtenant facilities that are throughout the District.
These improvements are located within the street right-of-ways and dedicated public easements
which are within the boundaries of the District. The landscaping maintenance includes, but is not
limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and
irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated
improvements and facilities, such as community trails, fencing and irrigation systems, includes
but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement,
steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble-
shooting, repair and replacement. Services include personnel, materials, contracting services,
utilities, capital projects and all necessary costs associated with the maintenance, replacement
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #04
Page 193
and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In
addition, it is the City's intention to continue to use cost effective materials, including the future
ability to replace landscaping with drought resistant or low water use plants, in order to lower
expenses of the District. The breakdown of maintained areas is as follows:
Parks: Spruce Park, Mountain View Park, Ralph M. Lewis Park, Coyote Canyon Park, Milliken
Park and West Greenway Park
The street trees within the residential parkways and tree maintenance easements to be
maintained by the District are on the following streets, located within the boundaries of the District:
Amiata Dr
Bastia Ct
Blackhorse Ct
Brandywine PI
Bunker Hill Dr
Cedarbrook PI
Chesterton Dr
Clarisa PI
Corsica Ct
(Country View Dr to
Milliken Ave)
Country View Dr
(Mountain View Dr to
Palacio Ct)
Covington PI
Danbury Dr
Danner Ct
De Anza Dr
Derby PI
Downing Ct
Ellena East & West
(s/o Terra Vista Pkwy to
Fitzpatrick Dr)
Emery PI
Fitzpatrick Dr
Fulbourn Ct
Hinton Ct
Linaro Rd
The breakdown of maintained areas is as follows:
Meyers Dr
Potomac Ct
Radcliff PI
Regent Dr
Rockingham Ct
Saranza PI
Southhampton Ct
Terra Vista Pkwy
(Church St to Brandywine
PI)
Wellington PI
Yorktown Ct
Site # Descriptive Location
TV -1 The monument on the southeast corner of Haven Ave and Base Line Rd. The Base
Line Rd median from Haven Ave to the Deer Creek Channel. The south side of Base
Line from Haven to Deer Creek Channel less from the frontage of the condominium
complex.
Ground Cover area: 22,054 square feet
Hardscape area: 10,630 square feet
TV -2 The Base Line Rd median from Spruce Ave to the Deer Creek Channel. The south side
of Base Line Rd from Deer Creek Channel to Spruce Ave. The west side of Spruce Ave
from Base Line Rd to Terra Vista Pkwy. The north side of Spyglass Dr from Spruce Ave
to Roxbury PI.
Ground Cover area: 18,863 square feet
Turf area: 15,067 square feet
Hardscape area: 12,575 square feet
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 5
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TV -3 The east side of Spruce from 120 feet south of Spyglass Dr to Base Line Rd. The south
side of Base Line Rd from Spruce Ave to 800 feet east of Spruce Ave. The Base Line
Rd median from Spruce Ave to Milliken Ave.
Ground Cover area: 16,670 square feet
Turf area: 14,857 square feet
Hardscape area: 16,567 square feet
TV -4 The south side of Base Line Rd from 800 feet east of Spruce Ave to Milliken Ave. The
cul-de-sac at the north end of Cascade Ct.
Ground Cover area: 16,613 square feet
Turf Cover area: 5,324 square feet
Hardscape area: 7,950 square feet
TV -5 The north side of Terra Vista Pkwy from Belpine PI to 112 feet west of Butterfield PI;
Terra Vista Pkwy median from Spruce Ave to Milliken Ave and the south side of
Terra Vista Pkwy from 164 feet west of Belpine PI to Belpine PI.
Ground Cover area: 19,738 square feet
Turf area: 2,675 square feet
Hardscape area: 13,328 square feet
TV -6 The north side of from Spruce Ave to 175 feet north of Countryside Dr and
Terra Vista Pkwy median from Church St to Spruce Ave.
Ground Cover area: 22,959 square feet
Turf area: 6,195 square feet
Hardscape area: 11,702 square feet
TV -7 The north side of Church St from the west side of Deer Creek Channel to
Terra Vista Pkwy. The west side of Terra Vista Pkwy from Church St to 175 feet north
of Countryside Dr.
Ground Cover area: 9,924 square feet
Turf area: 5,378 square feet
Hardscape area: 6,426 square feet
TV -8 The southeast corner of Church St and Haven Ave; the Church St median from
Haven Ave to Terra Vista Pkwy and the wash end on the Northwest corner of the
Deer Creek Channel and Church St.
Ground Cover area: 2,429 square feet
Hardscape area: 3,296 square feet
TV -9 The Church St median from Terra Vista Pkwy to Spruce Ave.
Ground Cover area: 7,829 square feet
Hardscape area: 6,605 square feet
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 6
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TV -10 The east side of Valencia Ave from Base Line Rd to the pre-school; the south side of
Augusta Dr from Valencia Ave to Meadowlark PI and the west side of Summerfield PI
from Valencia Ave to Evergreen Dr.
Ground Cover area: 20,818 square feet
Turf area: 18,634 square feet
Hardscape area: 8,666 square feet
TV -11 The paseo at Parkside PI and Clover Ct from Parkside PI to the Deer Creek Channel.
Ground Cover area: 2,795 square feet
Hardscape area: 1,049 square feet
TV -12 The east side of Haven Ave from the pre-school to the Southern Pacific Railroad.
Ground Cover area: 6,170 square feet
Turf area: 2,091 square feet
Hardscape area: 1,060 square feet
TV -13 The east side of Spruce Ave from Elm Ave to Mountain View Dr; the north and south
sides of Norfolk Dr from Spruce Ave to Cardiff PI; the south side of Mountain View Dr
from Spruce Ave to 290 feet east of Belvedere PI and the paseo from Spruce Ave to
Country View Dr.
Ground Cover area: 8,459 square feet
Turf area: 3,355 square feet
Hardscape area: 8,886 square feet
TV -14 The south side of Mountain View Dr from 290 feet east of Belvedere PI to 590 feet east
of Fairhaven PI; the paseo south of Mountain View Dr between Belvedere PI and
Fairhaven PI to Country View Dr and from Country View Dr to West Greenway Corridor.
Ground Cover area: 19,030 square feet
Turf area: 8,430 square feet
Hardscape area: 9,262 square feet
TV -15 The north side of Mountain View Dr from 634 feet west of Biarritz PI to Milliken Ave.
Ground Cover area: 4,571 square feet
Turf area: 4,738 square feet
Hardscape area: 5,104 square feet
TV -16 The West Greenway Corridor from the northeast corner of Elm Ave and Spruce Ave to
West Greenway Corridor.
Ground Cover area: 15,529 square feet
Turf area: 20,884 square feet
Hardscape area: 20,626 square feet
TV -17 The west side of Milliken Ave from 585 feet north of Mountain View Dr to Mountain View
Dr.
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 7
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Ground Cover area: 5,835 square feet
Turf area: 3,564 square feet
Hardscape area: 2,340 square feet
TV -18 The south side of Mountain View Dr from approximately 250 feet west of Claridge PI to
Terra Vista Pkwy. The south side of Terra Vista Pkwy from Mountain View Dr to East
Greenway Corridor. Terra Vista Pkwy from Mountain View Dr to East Greenway
Corridor.
Ground Cover area: 18,316 square feet
Turf area: 5,944 square feet
Hardscape area: 23,800 square feet
TV -19 The Terra Vista Pkwy median from Milliken Ave to Mountain View Dr. The north side of
Terra Vista Pkwy from 68 feet north of Addison Rd to Mountain View Dr. The west side
of Mountain View Dr from Grapevine St to Terra Vista Pkwy.
Ground Cover area: 20,306 square feet
Turf area: 3,886 square feet
Hardscape area: 11,478 square feet
TV -20 The Church St median from Milliken Ave to 675 feet east of Milliken Ave.
Ground Cover area: 2,860 square feet
Hardscape area: 2,112 square feet
TV -21 The Church St median from Milliken Ave to Spruce Ave.
Ground Cover area: 16,811 square feet
Turf area: 335 square feet
Hardscape area: 14,880 square feet
TV -22 The Milliken Ave median from Mountain View Dr to Foothill Blvd.
Ground Cover area: 16,436 square feet
Hardscape area: 16,267 square feet
TV -23 The Milliken Ave underpass from West Greenway Park to Milliken Park.
Ground Cover area: 19,271 square feet
Turf area: 22,139 square feet
Hardscape area: 18,119 square feet
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #04
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TV -24 The east side of Haven Ave from 145 feet south of Creekbridge St to 600 feet north of
Creekbridge St; the north side of Creekbridge St from Brookside Rd to Haven Ave and
the paseo from Creekbridge St and Brookside Rd to the Deer Creek Channel.
Ground Cover area: 5,851 square feet
Turf area: 9,965 square feet
Hardscape area: 4,351 square feet
TV -25 The east side of Haven Ave form 145 feet south of Creekbridge St to 410 feet south of
Creekbridge St.
Ground Cover area: 3,319 square feet
Turf area: 1,677 square feet
Hardscape area: 1,779 square feet
TV -26 The paseo at Plymouth Way south of Essex PI from Plymouth Way to the Deer Creek
Channel.
Ground Cover area: 1,956 square feet
Hardscape area: 2,385 square feet
TV -27 The paseo from Terra Vista Pkwy to Windsong PI and from Windsong PI to
Plymouth Way.
Ground Cover area: 2,270 square feet
Turf area: 2,731 square feet
Hardscape area: 3,332 square feet
TV -28 The paseo on the north side of 7552 Hardy Ave.
Ground Cover area: 630 square feet
Turf area: 733 square feet
Hardscape area: 432 square feet
TV -29 The East Greenway Corridor from Milliken Park to Terra Vista Pkwy, including the turf
area at the entrance to Tract 16157.
Ground Cover area: 17,780 square feet
Turf area: 52,403 square feet
Hardscape area: 29,888 square feet
TV -30 The Milliken Ave Median from Mountain View Dr to Base Line Rd.
Ground Cover area: 11,890 square feet
Hardscape area: 10,260 square feet
TV -31 The paseo from Elm Ave to West Greenway Park.
Ground Cover area: 4,770 square feet
Hardscape area: 8,900 square feet
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #04
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TV -32 The Greenwich PI paseo from Greenwich PI to Muirfield Dr.
Ground Cover area: 1,323 square feet
Hardscape area: 1,456 square feet
TV -33 The south side of Mountain View Dr from 430 feet west of Country View Dr to
Country View Dr.
Ground Cover area: 3,434 square feet
Turf area: 1,853 square feet
Hardscape area: 1,720 square feet
TV -34 The south side of Terra Vista Pkwy from 390 feet west of Belpine PI to Belpine PI.
Ground Cover area: 1,342 square feet
Turf area: 1,887 square feet
Hardscape area: 1,612 square feet
TV -35 The Trail Northeast of Ruth Musser School from Terra Vista Pkwy to Spruce Ave.
Ground Cover area: 9,285 square feet
Hardscape area: 5,148 square feet
TV -36 The east side of Country View Dr from Corsica Ct to Mountain View Dr. The south side
of Mountain View Dr from Country View Dr to Milliken Ave. The west side of Milliken
Ave from Mountain View Dr to the West Greenway Corridor.
Ground Cover area: 9,141 square feet
Turf area: 5,895 square feet
Hardscape area: 6,058 square feet
TV -37 The north side of Meyers Dr from Emery PI to Elm Ave.
Ground Cover area: 5,860 square feet
Turf area: 5,300 square feet
Hardscape area: 1,283 square feet
TV -38 The Church St median from Rochester Ave to Terra Vista Pkwy median from
Church St to 853 feet north of Church St.
Ground Cover area: 8,510 square feet
Hardscape area: 5,640 square feet
TV -39 The north side of Mountain View Dr form 250 feet east of Milliken Ave to Milliken Ave.
The east side of Milliken Ave from Mountain View Dr to Terra Vista Pkwy.
Ground Cover area: 16,751 square feet
Hardscape area: 15,716 square feet
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 10
Fiscal Year 2020/21 ATTACHMENT #04
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TV -40 The south side of Terra Vista Pkwy from Milliken Ave to Mountain View Dr.
Ground Cover area: 11,630 square feet
Hardscape area: 19,738 square feet
TV -41 The paseo east of Milliken Ave from Terra Vista Pkwy south to Mountain View Dr.
Ground Cover area: 4,081 square feet
Hardscape area: 9,640 square feet
TV -42 The north side of Mountain View Dr from Terra Vista Pkwy to 250 feet east of
Milliken Ave.
Ground Cover area:
10,994 square feet
Hardscape area:
14,777 square feet
TV -43 Church St median and
parkway from Malaga Dr to Terra Vista Pkwy.
Ground Cover area:
7,506 square feet
Hardscape area:
3,955 square feet
TV -44 The south side of Church St from Terra Vista Pkwy to Rochester Ave.
Ground Cover area:
10,400 square feet
Hardscape area:
7,606 square feet
TV -45
TV -46
The west side of Rochester Ave from Church St to Malaga Dr.
Ground cover area: 20,693 square feet
Hardscape area: 12,450 square feet
The north side of Malaga Dr from Church St to Rochester Ave.
Ground Cover area: 19,843 square feet
Hardscape area: 18,000 square feet
TV -47 The east side of Terra Vista Pkwy from Church St to Brandywine PI. The paseo from
Brandywine PI to Bunker Hill Dr. The east side of Radcliff PI from Bunker Hill Dr to
Malaga Dr.
Ground Cover area: 17,838 square feet
Hardscape area: 9,023 square feet
TV -48 The Church St median from 750 feet east of Milliken Ave to Malaga Dr.
Ground Cover area: 5,554 square feet
Hardscape area: 9,698 square feet
FH -1 The Foothill Blvd median from Spruce Ave to Haven Ave.
Ground Cover area: 4,571 square feet
This median contains 9,142 square feet of landscape with 4,571 square feet maintained
by LMD 4-R with the remainder maintained by LMD 3B.
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #04
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FH -2 The Foothill Blvd median from Spruce Ave to Milliken Ave.
Ground Cover area: 7,940 square feet
This median contains 15,880 square feet of landscape with 7,940 square feet
maintained by LIVID 4-R with the remainder maintained by LIVID 3B.
FH -5 The Foothill Blvd median from 360 feet west of Masi Dr to 516 feet west of Masi Dr.
Ground Cover area: 800 square feet
This median contains 1,600 square feet of landscape with 800 square feet maintained
by LIVID 4-R with the remainder maintained by LIVID 3B.
FH -6 The Foothill Blvd median from Masi Dr Plaza to Rochester Ave.
Ground Cover area: 800 square feet
This median contains 1,600; square feet of landscape with 800 square feet maintained
by LIVID 4-R with the remainder maintained by LIVID 3B.
H-5 The Haven Ave median from Foothill Blvd to Church St.
Ground Cover area: 11,502 square feet
This median contains 23,004 square feet of landscape with 11,502 square feet
maintained by LIVID 4-R with the remainder maintained by LIVID 3B.
H-6 Haven Ave median from Church St to Base Line Rd.
Ground Cover area: 9,615 square feet
Converted 8,708 sq. ft. of turf to ground cover effective April 1, 2013. Area listed is the
50% maintained by the District. An equal amount is maintained by the City's General
Fund.
H-7 The Haven Ave median from Base Line Rd to Southern Pacific railroad tracks.
Ground Cover area: 3,130 square feet
Converted 3,992 sq. ft. of turf to ground cover effective April 1, 2013. Removed 3,692
sq. ft. of ground cover for turn pocket expansion. Area listed is the 50% maintained by
the District. An equal amount is maintained by the City's General Fund.
VG -14 The Base Line Rd median from Milliken Ave to Ellena East.
Ground Cover area: 9,169 square feet
This median contains 18,338 square feet of landscape with 9,169 square feet
maintained by LIVID 4-R with the remainder maintained by LIVID 2.
VG -15 The Base Line Rd Median from Rochester Ave to Ellena East.
Ground Cover area: 3,960 square feet
This median contains 7,920 square feet of landscape with 3,960 square feet maintained
by LIVID 4-R with the remainder maintained by LIVID 2.
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #04
Page 201
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 13
Fiscal Year 2020/21 ATTACHMENT #04
Page 202
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Fiscal Year 2020/21 ATTACHMENT #04
Page 203
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Landscape Maintenance District No. 4-R —City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #04
Page 203
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the improvements
as described in the Plans and Specifications are summarized below. Each year, as part of the
District levy calculation process, the costs and expenses are reviewed and the annual costs are
projected for the following fiscal year.
District Budget
Operations and Maintenance:
Fiscal Year
Operations and Maintenance:
2020/21 Budget
Expenditures
99,750
Personnel Services:
6,000
Regular Salaries
$ 683,180
Overtime Salaries
1,050
Part-time Salaries
26,140
Fringe Benefits
334,400
Subtotal - Personnel
1,044,770
Operations and Maintenance:
Operations and Maintenance:
O & M/General
99,750
Vehicle Operations and Maintenance
6,000
Cellular Technology
690
Emergency Equipment and Vehicle Rental
1,700
Emergency Operations & Maintenance
3,750
Subtotal - Operations and Maintenance
111,890
Contract Services:
Contract Services/General
680,320
Tree Maintenance
74,970
Subtotal - Contract Services
755,290
Utilities:
Water Utilities
371,420
Electric Utilities
27,160
Subtotal - Utilities
398,580
Assessment Administration
20,980
Adm in./General Overhead
255,460
Subtotal - Operations and Maintenance
1,542,200
Capital Expenditures:
Captial Project 400,000
Total Expenditures Budget $ 2,986,970
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #04
Page 204
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved when the property owners on December 2,
2009, voted in favor of a Prop 218 assessment ballot increase with an allowable annual increase
by the lesser of 3.5% or the percentage change in the year ending February preceding the start
of the Fiscal Year of the Consumer Price Index for all Urban Consumers (CPI -U) and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City will
review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of
maintenance, available fund balance and maximum allowable assessment with the goal of
maintaining the improvements in a satisfactory and healthy condition. The actual assessment
amount may be lower than the maximum allowable assessment; however, it may not exceed the
maximum unless the increase is approved by the property owners in accordance with Proposition
218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated
costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year,
or when the City expects to receive its apportionment of special assessments and tax collections
from the County, whichever is later. The reserve balance information for the District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2020 $ 6,501,713
Contribution to/(Use of) Reserve - Fiscal Year 2020/21 (73,900)
Estimated Reserve Fund Balance, June 30, 2021 $ 6,427,813
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 16
Fiscal Year 2020/21 ATTACHMENT #04
Page 205
Fiscal Year
2020/21 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
$
2,779,590
Anticipated Prior Year Delinquencies Collection
10,740
Subtotal - Taxes
2,790,330
Other Revenues:
Interest Earnings
121,820
Park Maintenance Fees
770
Sports Field User Group Rentals
150
Subtotal - Other Revenues:
122,740
Total Revenues Budget
$
2,913,070
Contribution to/(Use of) Fund Balance
$
(73,900)
Total Gross Estimated Assessments
$
2,807,657.76
Total District EBU Count
7,069.46
Actual Assessment per EBU - Fiscal Year 2020/21
$
397.15
Maximum Allowable Assement per EBU - Fiscal Year 2020/21
$
471.84
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved when the property owners on December 2,
2009, voted in favor of a Prop 218 assessment ballot increase with an allowable annual increase
by the lesser of 3.5% or the percentage change in the year ending February preceding the start
of the Fiscal Year of the Consumer Price Index for all Urban Consumers (CPI -U) and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City will
review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of
maintenance, available fund balance and maximum allowable assessment with the goal of
maintaining the improvements in a satisfactory and healthy condition. The actual assessment
amount may be lower than the maximum allowable assessment; however, it may not exceed the
maximum unless the increase is approved by the property owners in accordance with Proposition
218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated
costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year,
or when the City expects to receive its apportionment of special assessments and tax collections
from the County, whichever is later. The reserve balance information for the District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2020 $ 6,501,713
Contribution to/(Use of) Reserve - Fiscal Year 2020/21 (73,900)
Estimated Reserve Fund Balance, June 30, 2021 $ 6,427,813
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 16
Fiscal Year 2020/21 ATTACHMENT #04
Page 205
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform maintenance
duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and staff
of the City, as well as consultants, for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality of
service provided within the boundaries of the District. This may include new monuments, irrigation
systems, and other large improvements.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field
User Group Rentals, and parking permits (Metrolink Station paid parking).
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 17
Fiscal Year 2020/21 ATTACHMENT #04
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METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon
them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of improvements.
The 1972 Act, permits the establishment of assessment districts for the purpose of providing
certain public improvements which include the operation, maintenance and servicing of
landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied according
to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division 7
commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of the
improvements, the various areas will receive different degrees of benefit from the improvement."
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that publicly
owned properties must be assessed unless there is clear and convincing evidence that those
properties receive no special benefit from the assessment. Exempted from the assessment would
be the areas of public streets, public avenues, public lanes, public roads, public drives, public
courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 18
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General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the special
benefits can be included in the amount of the assessments imposed.
In addition to the special benefits received by parcels within the District, there are incidental
general benefits that are conferred on parcels outside the boundaries of the District which include:
• the control of dust and insect infestations, and
• the visual enhancement of the area to persons or vehicles that may travel through
the District.
However, it has been determined that these benefits are incidental and do not provide a direct
benefit to parcels outside of the District that are not being assessed. Any incidental benefit
received by parcels outside of the District is further offset by the incidental benefit received by
parcels within the District from the maintenance of landscaping improvements by the other
assessment districts within the City.
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within the
District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since these
improvements, including the community trails, were installed and are maintained specifically for
the properties within the District, only properties within the District receive a special benefit and
are assessed for said maintenance.
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 19
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Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the improvements.
Each parcel that has a special benefit conferred upon it as a result of the maintenance and
operation of improvements is identified and the proportionate special benefit derived by each
identified parcel is determined in relationship to the entire costs of the maintenance and operation
of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon
the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined. On December 2, 2009, Proposition 218 assessment
ballot increase was approved by the property owners in this District. Therefore, all parcels
included in the District boundary, are being levied in accordance with Article XIII D and Proposition
218.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment since there is a total of 2,651 single family parcels within the District
which represents 69.1 percent of the total assessable parcels within the District.
A method has been developed to convert other land uses to EBUs based on an assessment
formula that equates to the property's specific development status, type of development (land -
use), and size of the property, as compared to a single family residential parcel. Other residential
land uses are assigned Equivalent Dwelling Units (EDU) in proportion to the number of trips
generated and average number of occupants per dwelling unit in comparison to the typical single-
family parcel. Based upon the trip generation data from the ITE Trip Generation Report, San
Diego Association of Governments' Guide to Vehicular Traffic Generation Rates which have been
adopted by San Bernardino County Transpiration Authority (formerly known as San Bernardino
Associated Governments) and the most recent census data for the City of Rancho Cucamonga,
condominiums are assigned 0.8 EDU's since the number of residents and number of trips
generated per dwelling unit are 80 percent of the typical single family residence. Multi -family
residential units are assigned 0.70 EDU's per dwelling unit since the number of residents and
number of trips generated per multifamily residential unit are 70 percent of the typical single family
residential unit. This reduction is further supported by virtue of the fact that both condominium
developments and multi -family residential development have a higher level of landscaping that
reduce the benefit received by these parcels from District maintained landscaping.
EBU's are assigned to Commercial and Industrial parcels based upon the number of trips
generated as well. The ITE Trip Generation Report shows that non-residential uses similar to
those found in the District generate from 30 to 400 plus trips per day based upon the specific land
use. An average trip generation rate of 135 trips per day was used since the non-residential uses
within the district are generally those that result in fewer trips per day per acre, when compared
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 20
Fiscal Year 2020/21 ATTACHMENT #04
Page 209
to more intense non-residential uses such as community shopping centers which can generate in
excess of 500 trips per day.
Based upon an average density of approximately 9 single family residential units per acre and a
trip generation rate of 10 trips per day for a typical single family residential unit, the trip generation
rate for commercial and industrial parcels is approximately 1.5 times that of an acre developed
for single family residential use based upon an average of 135 trips per acre for non-residential
uses. The trips generated by non-residential uses has been reduced by approximately 40 percent
to account for the number of "pass -by" trips which are those trips which stop at non-residential
parcels enroute to/from residential parcels. This reduces the trips generated per acre from 135
to 81. Since non-residential parcels do not receive a significant special benefit from the park
facilities maintained by the District, the number of trips generated per acre has been further
reduced in proportion to the ratio of expenditures for landscape maintenance versus park
maintenance within the District, which has been estimated by the City to be 60% parks and 40%
landscaping. Therefore, commercial and industrial parcels have been assigned a value of 3.25
EBU's per acre to represent the special benefit received by those parcels relative to the typical
single family residential parcel.
Vacant parcels are assigned an EBU value of 0.25 per acre because they receive a lesser benefit
from the improvements until such time as development occurs. Publicly owned school parcels
are also assigned an EBU value of 0.25 per acre in recognition of the limited benefit they receive
from the improvements maintained by the District and the benefit conferred upon other parcels
within the District by the open space and landscaping maintained by the School District on their
parcels which might be used by properties within the District under joint use agreements between
the School District and the City.
The following table provides the weighting factors applied to various land -use types, as assigned
by County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Benefit Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Condominium
0.80
Unit
Multi -Family Residential
0.70
Unit
Commercial/Industrial
3.25
Acre
Vacant (incl. all undevelped property)
0.25
Acre
Schools
0.25
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 21
Fiscal Year 2020/21 ATTACHMENT #04
Page 210
based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated rather
than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2020/21 maximum allowable assessment rates
for the District:
Property Type (County Use Code)
Maximum
Allowable
Assessment
Rate per EBU
Actual
Asessment Rate
per EBU
Total
Units/Acres
Total EBUs
Single Family Residential
$471.84
$397.15
2,652.00
2,652.00
Condominium
$471.84
397.15
1,441.00
1,152.80
Multi -Family Residential
$471.84
397.15
3,809.00
2,666.30
Commercial/Industrial
$471.84
397.15
176.40
573.30
Vacant (incl. all undevelped property)
$471.84
397.15
64.85
16.21
Schools
$471.84
397.15
35.41
8.85
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
Cost of Living Inflator
Each fiscal year beginning Fiscal Year 2010/11, the maximum allowable assessment amount may
be increased by the lesser of 3.5% or the percentage change in the year ending February
preceding the start of the Fiscal Year of the Consumer Price Index for all Urban Consumers
(CPI -U), for the Riverside — San Bernardino — Ontario Consumer Price Index area. If for any
reason the percentage change is negative the maximum allowable assessment would not be
decreased by reason of such negative percentage change and would remain at the amount as
computed on the previous fiscal year regardless of any CPI adjustment. The annual assessment
cannot exceed the actual costs to operate the District in any given year. If operating costs are
such that the maximum assessment amount is not needed, the City would levy only what is
needed for that year.
The actual assessment rate for Fiscal Year 2020/21 will remain at $397.15 per single family
residence.
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 22
Fiscal Year 2020/21 ATTACHMENT #04
Page 211
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 23
Fiscal Year 2020/21 ATTACHMENT #04
Page 212
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Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 24
Fiscal Year 2020/21 ATTACHMENT #04
Page 213
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2020/21 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino.
The following table summarizes the Fiscal Year 2020/21 actual assessments for the District:
Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$397.15
2,652.00
2,652.00
$1,053,241.80
Condominium
397.15
1,441.00
1,152.80
457,834.52
Multi -Family Residential
397.15
3,809.00
2,666.30
1,058,940.09
Commercial/Industrial
397.15
176.40
573.30
227,686.54
Vacant (incl. all undevelped property)
397.15
64.85
16.21
6,438.96
Schools
397.15
35.41
8.85
3,515.85
Totals
8,178.66
7,069.46
$2,807,657.76
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2020/21.
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 25
Fiscal Year 2020/21 ATTACHMENT #04
Page 214
Preliminary Annual Engineer's Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Landscape Maintenance District No. 5
(Andover)
Page 215
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 5
(ANDOVER)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 216
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 5
ESTIMATE OF COSTS 7
District Budget 7
Definitions of Budget Items 9
METHOD OF ASSESSMENT 10
Overview 10
General Benefit 11
Special Benefit 11
Method of Assessment Spread 12
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 217
ENGINEER'S LETTER
WHEREAS, on June 17, 2020, the City Council of Rancho Cucamonga (the "City"), under
the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
20-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 5 (Andover) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2020/21 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of the
maintenance, operations and servicing of the improvements for the District for the referenced
fiscal year, a diagram for the District showing the area and properties proposed to be assessed,
and an assessment of the estimated costs of the maintenance, operations and servicing of the
improvements, assessing the net amount upon all assessable lots and/or parcels within the
District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Expenditures
Personnel Services
Operations and Maintenance
Total Expenditures Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Other Revenues
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
Landscape Maintenance District No. 5 — City of Rancho Cucamonga
Fiscal Year 2020/21
Fiscal Year
2020/21 Budget
$ 2,270
5,220
7,490
1
ATTACHMENT #05
Page 218
2,470
550
3,020
$
(4,470)
44.00
$
56.65
$
113.29
1
ATTACHMENT #05
Page 218
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from the
improvement described in the Special Benefit Section of this Annual Engineer's Report
(the "Specially Benefited Parcels"). For particulars as to the identification of said parcels,
reference is made to the Assessment Diagram, a copy of which is included in this Annual
Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel from
the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on such
parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the special
benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of
my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment
Diagram included herein have been prepared and computed in accordance with the order of the
City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #05
Page 219
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This shall
also include material, vehicle, equipment, capital improvements and administrative
costs associated with the annual administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the District
for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein, and
the proposed assessments upon assessable lots and parcels of land within the District.
• Gives notice of the time and place for public hearing by the City Council on the levy of the
proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum assessment
amount approved, the City Clerk shall give notice by causing the resolution of intention to be
published. Any interested person may, prior to the conclusion of the public hearing, file a written
protest which shall state all grounds of objection. The protest shall contain a description sufficient
to identify the property owned by the property owner filing the protest. During the course or upon
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #05
Page 220
conclusion of the hearing, the City Council may order changes in any of the matters provided in
the report, including the improvements, to the zones within the District, and the proposed diagram
or the proposed assessment.
The City Council, upon conclusion of the public hearing, must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area of the City bounded by Hermosa Ave on the west,
26th St on the south, the parcels north of and along Bedford Dr and the parcels west of and along
Andover PI.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
These improvements are located within the street right-of-ways and dedicated public easements
which are within the boundaries of the District. The landscaping maintenance includes, but is not
limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and
irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated
improvements and facilities, such as community trails, fencing and irrigation systems, includes
but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement,
steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble-
shooting, repair and replacement. Services include personnel, materials, contracting services,
utilities, capital projects and all necessary costs associated with the maintenance, replacement
and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In
addition, it is the City's intention to continue to use cost effective materials, including the future
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #05
Page 221
ability to replace landscaping with drought resistant or low water use plants, in order to lower
expenses of the District. The breakdown of maintained areas is as follows:
Parks: Andover Tot Lot.
Site # Descriptive Location
1-1-5 The Andover PI playground on the southwest corner of Andover PI and Bedford Dr.
Ground Cover area:
Turf area:
Hardscape area:
1,506 square feet
1,070 square feet
640 square feet
Andover and landscaping are maintained by the City's Park Maintenance Crews.
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 5
Fiscal Year 2020/21 ATTACHMENT #05
Page 222
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 6
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Page 223
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the improvements
as described in the Plans and Specifications are summarized below. Each year, as part of the
District levy calculation process, the costs and expenses are reviewed and the annual costs are
projected for the following fiscal year.
District Budget
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #05
Page 224
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 1,530
Fringe Benefits
740
Subtotal - Personnel
2,270
Operations and Maintenance:
Operations and Maintenance:
O & M/General
1,300
Vehicle Operations and Maintenance
70
Subtotal - Operations and Maintenance
1,370
Contract Services:
Contract Services/General
1,640
Utilities:
Water Utilities
650
Electric Utilities
490
Subtotal - Utilities
1,140
Assessment Administration
240
Admin./General Overhead
830
Subtotal - Operations and Maintenance
5,220
Total Expenditures Budget
$ 7,490
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #05
Page 224
Fiscal Year
2020/21 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 2,470
Other Revenues:
Interest Earnings 550
Total Revenues Budget 3,020
Contribution to/(Use of) Fund Balance $ (4,470)
Total Gross Estimated Assessments $ 2,492.60
Total District EBU Count 44.00
Actual Assessment per EBU - Fiscal Year 2020/21 $ 56.65
Maximum Allowable Assement per EBU - Fiscal Year 2020/21 $ 113.29
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District
annexations. Each year, prior to the assessments being placed on the tax roll, the City will review
the budget and determine the amount needed to maintain the improvements for the upcoming
fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance,
available fund balance and maximum allowable assessment with the goal of maintaining the
improvements in a satisfactory and healthy condition.
The actual assessment amount may be lower than the maximum allowable assessment; however,
it may not exceed the maximum unless the increase is approved by the property owners in
accordance with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated
costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year,
or when the City expects to receive its apportionment of special assessments and tax collections
from the County, whichever is later. The reserve balance information for the District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2020 $ 27,669
Contribution to/(Use of) Reserve - Fiscal Year 2020/21 (4,470)
Estimated Reserve Fund Balance, June 30, 2021 $ 23,199
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #05
Page 225
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform maintenance
duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and staff
of the City, as well as consultants, for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality of
service provided within the boundaries of the District. This may include new monuments, irrigation
systems, and other large improvements.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports
Field User Group Rentals, and parking permits (Metrolink Station paid parking).
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #05
Page 226
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon
them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of improvements.
The 1972 Act, permits the establishment of assessment districts for the purpose of providing
certain public improvements which include the operation, maintenance and servicing of
landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied according
to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division 7
commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of the
improvements, the various areas will receive different degrees of benefit from the improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that publicly
owned properties must be assessed unless there is clear and convincing evidence that those
properties receive no special benefit from the assessment. Exempted from the assessment would
be the areas of public streets, public avenues, public lanes, public roads, public drives, public
courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 10
Fiscal Year 2020/21 ATTACHMENT #05
Page 227
General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the special
benefits can be included in the amount of the assessments imposed.
In this District, the improvements being financed consists of the maintenance of local
improvements located within the boundaries of the Andover Tot Lot at Andover and Bedford and
include landscaping (includes ground cover only) and appurtenant facilities that are located
throughout the District and were installed to create a common landscape theme and
neighborhood identity for parcels within the District. The improvements are situated within the
public rights-of-way of the internal local street network within the District which provides ingress
and egress for parcels within the District to access the City's system of arterial streets. City
residents and traffic from parcels not within the District do not use the internal local street network
or paseos except for the express purpose of accessing properties located within the District, and
therefore do not benefit from the improvements. Only parcels which are within the District and
proximate to the improvements and within the District are being assessed. Accordingly, there is
a direct physical and visual nexus between each parcel being assessed and the improvements to
be funded by the assessment that does not exist for parcels outside of the District boundary and
that is particular and distinct from that shared by the public at large. Under these circumstances,
all of the benefits conferred are direct and local in nature, and provide a benefit to only those
parcels located within the boundaries of the District.
Based upon this, it has been determined that there is no quantifiable general benefit to the
surrounding community and the public in general from the maintenance of the improvements
within the boundaries of the District, and therefore no portion of the project costs should be
attributed to general benefit.
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within the
District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #05
Page 228
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since these
improvements, including the community trails, were installed and are maintained specifically for
the properties within the District, only properties within the District receive a special benefit and
are assessed for said maintenance.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the improvements.
Each parcel that has a special benefit conferred upon it as a result of the maintenance and
operation of improvements is identified and the proportionate special benefit derived by each
identified parcel is determined in relationship to the entire costs of the maintenance and operation
of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon
the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined. On December 2, 2009 Proposition 218 assessment
ballot increase was approved by the property owners in this district. Therefore, all parcels included
in the District boundary, are being levied in accordance with Article XIII D and Proposition 218.
A single-family home equals one EBU. The following table provides the weighting factors applied
to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be
based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated rather
than spread the proportionate share of the original assessment.
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #05
Page 229
The following table summarizes the Fiscal Year 2020/21 maximum allowable assessment rates
for the District:
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
The Fiscal Year 2020/21 actual assessment rate will remain at $56.65 per Single Family
Residence.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 13
Fiscal Year 2020/21 ATTACHMENT #05
Page 230
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Single Family Residential
$113.29
$56.65
44.00
44.00
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
The Fiscal Year 2020/21 actual assessment rate will remain at $56.65 per Single Family
Residence.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 13
Fiscal Year 2020/21 ATTACHMENT #05
Page 230
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Landscape Maintenance District No. 5 — City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #05
Page 231
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2020/21 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino.
The following table summarizes the Fiscal Year 2020/21 actual assessment for the District:
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2020/21.
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #05
Page 232
Actual
Assessment
Total
Property Type (County Use Code)
Rate per EBU
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$56.65
44.00
44.00
$2,492.60
Totals
44.001
44.00
$2,492.60
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2020/21.
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #05
Page 232
Preliminary Annual Engineer's Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Landscape Maintenance District No. 6-R
(Caryn Planned Community)
Page 233
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 6-R
(CARYN PLANNED COMMUNITY)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 234
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 9
ESTIMATE OF COSTS 11
District Budget 11
Definitions of Budget Items 13
METHOD OF ASSESSMENT 14
Overview 14
General Benefit
15
Special Benefit
15
Method of Assessment Spread
16
Cost of Living Inflator
17
ASSESSMENT DIAGRAM
18
ASSESSMENT ROLL AND ANNEXATIONS 20
Assessment Roll 20
Annexations 20
Page 235
ENGINEER'S LETTER
WHEREAS, on June 17, 2020, the City Council of Rancho Cucamonga (the "City"), under
the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
20-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 6-R (Caryn Planned Community) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2020/21 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of the
maintenance, operations and servicing of the improvements for the District for the referenced
fiscal year, a diagram for the District showing the area and properties proposed to be assessed,
and an assessment of the estimated costs of the maintenance, operations and servicing of the
improvements, assessing the net amount upon all assessable lots and/or parcels within the
District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Expenditures
Personnel Services
Operations and Maintenance
Total Expenditures Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Anticipated Prior Year Delinquencies Collection
Subtotal - Taxes
Other Revenues
Transfer In
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
Fiscal Year
2020/21 Budget
$ 18,220
583,240
601,460
535,960
5,570
541,530
12,820
39,010
593,360
$ (8,100)
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga
Fiscal Year 2020/21
1,197.93
451.92
451.92
1
ATTACHMENT #06
Page 236
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from the
improvement described in the Special Benefit Section of this Annual Engineer's Report
(the "Specially Benefited Parcels"). For particulars as to the identification of said parcels,
reference is made to the Assessment Diagram, a copy of which is included in this Annual
Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel from
the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on such
parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the special
benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of
my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment
Diagram included herein have been prepared and computed in accordance with the order of the
City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #06
Page 237
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This shall
also include material, vehicle, equipment, capital improvements and administrative
costs associated with the annual administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the District
for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein, and
the proposed assessments upon assessable lots and parcels of land within the District.
• Gives notice of the time and place for public hearing by the City Council on the levy of the
proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum assessment
amount approved, the City Clerk shall give notice by causing the resolution of intention to be
published. Any interested person may, prior to the conclusion of the public hearing, file a written
protest which shall state all grounds of objection. The protest shall contain a description sufficient
to identify the property owned by the property owner filing the protest. During the course or upon
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #06
Page 238
conclusion of the hearing, the City Council may order changes in any of the matters provided in
the report, including the improvements, to the zones within the District, and the proposed diagram
or the proposed assessment.
The City Council, upon conclusion of the public hearing, must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga. The boundaries of the District are
generally described as that area located north of the 210 Freeway, south of Banyan St, west of
Rochester Ave and east of Milliken Ave, also known as the Caryn Planned Community. The
boundaries also include Tract No. 13835 east of Rochester Ave and Tracts No. 13748, 13857 &
13858 west of Milliken Ave. Zone 1 is the area generally located west of Rochester Ave and east
of Milliken Ave. Zone 2 is the area generally located east of Rochester Ave and west of Milliken
Ave.
Description of Improvements and Services
The improvements maintained by the District include the paseos, community trails, trees,
landscaped sites and appurtenant facilities that are throughout the District. These improvements
are located within the street right-of-ways and dedicated public easements which are within the
boundaries of the District. The landscaping maintenance includes, but is not limited to, the
pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the
trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and
facilities, such as community trails, fencing and irrigation systems, includes but is not limited to,
grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting,
repair and replacement, and irrigation systems control, adjustment, trouble -shooting, repair and
replacement. Services include personnel, materials, contracting services, utilities, capital projects
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #06
Page 239
and all necessary costs associated with the maintenance, replacement and repair required to
keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's
intention to continue to use cost effective materials, including the future ability to replace
landscaping with drought resistant or low water use plants, in order to lower expenses of the
District. The breakdown of maintained areas is as follows:
Site # Descriptive Location
CC -1 The southside of Banyan St from 1290 feet west of Milliken Ave to Milliken Ave. The
west side of Milliken Ave median from Banyan St to 292 south of Vintage Dr.
Ground Cover area: 96,892 square feet
Turf area: 17,945 square feet
Hardscape area: 13,944 square feet
CC -3 The paseo on the west side of Morning PI from Morning PI to Deer Creek Channel.
Ground Cover area: 2,801 square feet
Turf area: 124 square feet
Hardscape area: 4,609 square feet
CC -4 The west side of Morning PI, from Banyan St to Starview PI. The north side of
Starview PI, from Morning PI to Starview PI.
Ground Cover area: 14,273 square feet
Turf Cover area: 5,513 square feet
Hardscape area: 5,000 square feet
CC -5 Silver Sun Ln paseo from the end of Silver Sun Ln cul-de-sac to Deer Creek Channel.
Ground Cover area:
Turf area:
Hardscape area:
25,890 square feet
12,084 square feet
1,350 square feet
CC -6 The east and west side of Netherlands View Loop from Vintage Dr to Vintage Dr. The
Netherlands View Loop paseo from Netherlands View Loop to Mt Sterling Ct.
Ground Cover area: 88,902 square feet
Turf area: 676 square feet
Hardscape area: 23,650 square feet
CC -7 The east and west side of Hillview Loop from Mt Rainier Ct to Kettle Peak PI
Ground Cover area:
Turf area:
Hardscape area:
14,930 square feet
6,318 square feet
12,236 square feet
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 5
Fiscal Year 2020/21 ATTACHMENT #06
Page 240
CC -8 The paseo from Hillview Loop to Vintage Dr.
Ground Cover area: 42,107 square feet
Hardscape area: 22,752 square feet
Hardscape area: 4,089 square feet
CC -9 The south side of Vintage Dr from 250 feet west of Hillview Loop to Hillview Loop. The
west side of Hillview Loop from Vintage Dr to Kettle Peak PI. The west side of
Kettle Peak PI from Hillview Loop to Donner Pass Ct. The east side of Hillview Loop
from Kettle Peak PI to Tioga Peak Ct.
Ground Cover area: 47,334 square feet
Turf area: 4,954 square feet
Hardscape area: 9,088 square feet
CC -10 The east side of Terrace View Loop from Vintage Dr to Butler Peak PI. The west side
of Terrace View Loop from Rainbow Falls Ct to Vintage Dr.
Ground Cover area: 24,603 square feet
Hardscape area: 10,760 square feet
CC -11 The paseo from Caryn School to Banyan St. The south side of Banyan St from the
paseo to Rochester Ave. The east and west side of Mt Baldy PI from Banyan St to
Sierra Crest View Loop. The north side of Sierra Crest View Loop from Hilltop Ct to
Woodland Ct.
Ground Cover area: 47,507 square feet
Turf area: 7,810 square feet
Hardscape area: 7,825 square feet
CC -12 The separation paseo from Vintage Dr to Pinnacle Peak Ct.
Ground Cover area: 50,325 square feet
Turf area: 15,021 square feet
Hardscape area: 7,675 square feet
CC -13 The east side of Hillview Loop from Tioga Peak Ct to Vintage Dr. The south side of
Vintage Dr from Hillview Loop to Terrace View Loop. The north side of Vintage Dr from
Hillview Loop to Caryn School. The east side of Terrace View Loop from Vintage Dr to
Mt San Antonio Ct.
Ground Cover area: 26,162 square feet
Turf area: 4,508 square feet
Hardscape area: 12,928 square feet
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #06
Page 241
CC -14 The east side of Sierra Crest View Loop from Mt Waverly Ct to Vintage Dr. The north
side of Vintage Dr from Sierra Crest View Loop to Sierra Crest View Loop. The east
and west side of Sierra Crest View Loop from Vintage Dr to Mt Wilson Ct. The south
side of Vintage Dr from Netherlands View Loop to 330 feet west of Netherlands
View Loop.
Ground Cover area: 73,250 square feet
Turf area: 16,525 square feet
Hardscape area: 9,885 square feet
CC -15 The south side of Sierra Crest View Loop from Mt Waverly Ct to Mt Cambridge Ct. The
north side of Sierra Crest View Loop from Mt Cambridge Ct to Woodland Ct. The north
side of Sierra Crest View Loop from Hilltop Ct to Caryn School. The Sierra Crest
View Loop paseo from Sierra Crest View Loop to Mt Sherman Ct.
Ground Cover area: 70,990 square feet
Turf area: 7,699 square feet
Hardscape area: 20,055 square feet
CC -16 The south side of Vintage Dr from Netherlands View Loop to Rochester Ave. The north
side of Vintage Dr from Rochester Ave to Sierra Crest View Loop. The east and west
side of Sierra Crest View Loop from Mt Wilson Ct to Mt Cambridge Ct. The Netherlands
View Loop Paseo from Vintage Dr to Mt Sterling Ct.
Ground Cover area: 77,202 square feet
Turf area: 3,954 square feet
Hardscape area: 18,195 square feet
CC -17 The east side of Milliken Ave from Vintage Dr to Banyan St.
Ground Cover area:
Turf area:
Hardscape area:
13,740 square feet
9,088 square feet
6,460 square feet
CC -18 The north side of Vintage Dr from Milliken Ave to Hillview Loop. The south side of
Vintage Dr from 104 feet west of Hillview Loop to Milliken Ave.
Ground Cover area: 32,287 square feet
Turf area: 3,889 square feet
Hardscape area: 11,188 square feet
CC -19 The Terrace View Loop paseo from Vintage Dr to Terrace View Loop.
Ground Cover area: 17,469 square feet
Turf area: 15,617 square feet
Hardscape area: 2,736 square feet
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #06
Page 242
CC -20 The east side of Terrace View Loop from Mt San Antonio Ct to EI Capitan Ct. The west
side of Terrace View Loop from Butler Peak PI to Mt San Antonio Ct.
Ground Cover area: 20,627 square feet
Hardscape area: 20,017 square feet
Hardscape area: 7,888 square feet
CC -21 The west side of Rochester Ave from Banyan St to 317 feet south of Vintage Dr.
Ground Cover area: 31,292 square feet
CC -22 The south side of Vintage Dr from Terrace View Loop to Sierra Crest View Loop. The
east and west side of Hillview Loop from Vintage Dr to Mt Rainier Ct.
Ground Cover area: 11,609 square feet
Turf area: 3,763 square feet
Hardscape area: 6,524 square feet
CC -23 The south side of Banyan St from Milliken Ave to Butler Peak PI. The west side of
Butler Peak PI from Banyan St to Terrace View Loop. The north side of Terrace View
Loop from Butler Peak PI to Rainbow Falls Ct.
Ground Cover area: 12,132 square feet
Hardscape area: 528 square feet
CC -24 The north side of Terrace View Loop from EI Capitan Ct to Butler Peak PI. The east
side of Butler Peak PI from Terrace View Loop to Banyan St. The south side of
Banyan St from Butler Peak PI to 990 feet east of Butler Peak PI.
Ground Cover area: 14,452 square feet
Hardscape area: 1,600 square feet
CC -26 The east side of Rochester Ave from 210 freeway to Vintage Dr. The north and south
side of Vintage Dr from Rochester Ave to Thunder Mountain Ave. The west side of
Rochester Ave from 317 feet south of Vintage Dr to the 210 freeway.
Ground Cover area: 35,037 square feet
Hardscape area: 19,779 square feet
CC -27 The Milliken Ave median and the west side of Milliken Ave from 292 feet south of
Vintage Dr to 210 freeway.
Ground Cover area: 13,365 square feet
Hardscape area: 12,300 square feet
CC -28 The east side of Milliken Ave from Vintage Dr to the 210 freeway right-of-way.
Ground Cover area: 17,724 square feet
Cobble area: 2,387 square feet
Hardscape area: 5,810 square feet
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #06
Page 243
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #06
Page 244
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Fiscal Year 2020/21 ATTACHMENT #06
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Fiscal Year 2020/21 ATTACHMENT #06
Page 245
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the improvements
as described in the Plans and Specifications are summarized below. Each year, as part of the
District levy calculation process, the costs and expenses are reviewed and the annual costs are
projected for the following fiscal year.
District Budget
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #06
Page 246
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 12,310
Fringe Benefits
5,910
Subtotal - Personnel
18,220
Operations and Maintenance:
Operations and Maintenance:
O & M/General
11,900
Emergency Equipment and Vehicle Rental
200
Subtotal - Operations and Maintenance
12,100
Contract Services:
Contract Services/General
325,980
Tree Maintenance
34,850
Subtotal - Contract Services
360,830
Utilities:
Water Utilities
155,760
Electric Utilities
7,330
Subtotal - Utilities
163,090
Assessment Administration
6,680
Adm in./General Overhead
40,540
Subtotal - Operations and Maintenance
583,240
Total Expenditures Budget
$ 601,460
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #06
Page 246
Fiscal Year
2020/21 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 535,960
Anticipated Prior Year Delinquencies Collection 5,570
Subtotal - Taxes 541,530
Other Revenues:
Interest Earnings 12,820
Transfer In:
Transfer In - General Fund 39,010
Total Revenues Budget $ 593,360
Contribution to/(Use of) Fund Balance $ (8,100)
Total Gross Estimated Assessments $ 541,367.39
Total District EBU Count 1,197.93
Actual Assessment per EBU - Fiscal Year 2020/21 $ 451.92
Maximum Allowable Assement per EBU - Fiscal Year 2020/21 $ 451.92
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved when the property owners on
September 1, 2010, voted in favor of a Proposition 218 assessment ballot increase with an
allowable annual increase by the lesser of 3.0% or the percentage change in the year ending
February preceding the start of the Fiscal Year of the Consumer Price Index for all Urban
Consumers (CPI -U) and subsequent District annexations. Each year, prior to the assessments
being placed on the tax roll, the City will review the budget and determine the amount needed to
maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be
based on the estimated costs of maintenance, available fund balance and maximum allowable
assessment with the goal of maintaining the improvements in a satisfactory and healthy condition.
The actual assessment amount may be lower than the maximum allowable assessment; however,
it may not exceed the maximum unless the increase is approved by the property owners in
accordance with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated
costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year,
or when the City expects to receive its apportionment of special assessments and tax collections
from the County, whichever is later. The reserve balance information for the District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2020 $ 593,009
Contribution to/(Use of) Reserve - Fiscal Year 2020/21 (8,100)
Estimated Reserve Fund Balance, June 30, 2021 $ 584,909
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 12
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Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform maintenance
duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and staff
of the City, as well as consultants, for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality of
service provided within the boundaries of the District. This may include new monuments, irrigation
systems, and other large improvements.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field
User Group Rentals, and parking permits (Metrolink Station paid parking).
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 13
Fiscal Year 2020/21 ATTACHMENT #06
Page 248
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon
them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of improvements.
The 1972 Act, permits the establishment of assessment districts for the purpose of providing
certain public improvements which include the operation, maintenance and servicing of
landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied according
to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division 7
commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of the
improvements, the various areas will receive different degrees of benefit from the improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that publicly
owned properties must be assessed unless there is clear and convincing evidence that those
properties receive no special benefit from the assessment. Exempted from the assessment would
be the areas of public streets, public avenues, public lanes, public roads, public drives, public
courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #06
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General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the special
benefits can be included in the amount of the assessments imposed.
In this District, the improvements being financed consists of the maintenance of local
improvements located within the boundaries of the District and include paseos, street trees,
landscaped areas and appurtenant facilities that are located throughout the District and were
installed to create a common landscape theme and neighborhood identity for parcels within the
District. The improvements are situated within the public rights-of-way of the internal local street
network within the District which provides ingress and egress for parcels within the District to
access the City's system of arterial streets. City residents and traffic from parcels not within the
District do not use the internal local street network or paseos except for the express purpose of
accessing properties located within the District, and therefore do not benefit from the
improvements. Only parcels which are within the District and proximate to the improvements and
within the District are being assessed. Accordingly, there is a direct physical and visual nexus
between each parcel being assessed and the improvements to be funded by the assessment that
does not exist for parcels outside of the District boundary and that is particular and distinct from
that shared by the public at large. Under these circumstances, all of the benefits conferred are
direct and local in nature, and provide a benefit to only those parcels located within the boundaries
of the District.
Based upon this, it has been determined that there is no quantifiable general benefit to the
surrounding community and the public in general from the maintenance of the improvements
within the boundaries of the District, and therefore no portion of the project costs should be
attributed to general benefit.
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within the
District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #06
Page 250
share. They contribute to a specific enhancement of the properties within the District. Since these
improvements, including the community trails, were installed and are maintained specifically for
the properties within the District, only properties within the District receive a special benefit and
are assessed for said maintenance.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the improvements.
Each parcel that has a special benefit conferred upon it as a result of the maintenance and
operation of improvements is identified and the proportionate special benefit derived by each
identified parcel is determined in relationship to the entire costs of the maintenance and operation
of the improvements.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one EBU. Every other land -use is converted to EBUs based on an
assessment formula that equates to the property's specific development status, type of
development (land -use), and size of the property, as compared to a single-family home.
Vacant parcels are assigned an EBU value of 0.25 EBU's per acre because they receive a lesser
benefit from the improvements until such time as development occurs. Publicly owned school
parcels are also assigned an EBU value of 0.25 EBU's per acre in recognition of the limited benefit
they receive from the improvements which are provided for the use and benefit of the residential
units within the District, and the benefit conferred upon other parcels within the District by the
open space and landscaping maintained by the School District on their parcels which might be
used by properties within the District under joint use agreements between the School District and
the City.
There are two benefit zones within the District: Zone 1 and Zone 2. Parcels in Zone 2 are assigned
0.75 EBU per dwelling unit due to the reduction in special benefit they receive as a result of their
location relative to the majority of the improvements maintained by the District. Zone 2 parcels
are on the far east and west side of the District. Therefore, parcels within Zone 2 do not receive
the same special benefit from the improvements due to their proximity, as parcels within Zone 1
which are assigned 1.00 EBU per dwelling unit and are generally located adjacent to or in close
proximity to the improvements. The following table provides the weighting factors applied to
various land -use types, as assigned by County use code, to determine each parcel's EBU
assignment.
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 16
Fiscal Year 2020/21 ATTACHMENT #06
Page 251
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential - Zone 1
1.00
Parcel
Single Family Residential - Zone 2
0.75
Parcel
School
0.25
Acre
Undeveloped
0.25
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be
based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated rather
than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2020/21 maximum allowable assessment rates
for the District:
Property Type (County Use Code)
Maximum
Allowable
Assessment
Rate per EBU
Actual
Asessment Rate
per EBU
Total
Units/Acres
Total EBUs
Single Family Residential - Zone 1
$451.92
$451.92
964.00
964.00
Single Family Residential - Zone 2
$451.92
$451.92
310.00
232.50
School
$451.92
$451.92
5.35
1.34
Undeveloped
$451.92
$451.92
0.36
0.09
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
Cost of Living Inflator
Each fiscal year beginning Fiscal Year 2011/12, the maximum allowable assessment amount may
be increased by the lesser of 3.0% or the percentage change in the year ending February
preceding the start of the Fiscal Year of the Consumer Price Index for all Urban Consumers
(CPI -U), for the Riverside — San Bernardino — Ontario Consumer Price Index area. If for any
reason the percentage change is negative the maximum allowable assessment would not be
decreased by reason of such negative percentage change and would remain at the amount as
computed on the previous fiscal year regardless of any CPI adjustment. The annual assessment
cannot exceed the actual costs to operate the District in any given year. If operating costs are
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 17
Fiscal Year 2020/21 ATTACHMENT #06
Page 252
such that the maximum assessment amount is not needed, the City would levy only what is
needed for that year.
The actual assessment rate for Fiscal Year 2020/21 will increase from $438.75 to $451.92 per
single-family residence zone 1 and from $329.06 to $338.94 per single family residence zone 2,
a CPI increase of 3.0% as compared to Fiscal Year 2019/20.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 18
Fiscal Year 2020/21 ATTACHMENT #06
Page 253
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Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 19
Fiscal Year 2020/21 ATTACHMENT #06
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Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 19
Fiscal Year 2020/21 ATTACHMENT #06
Page 254
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2020/21 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino.
The following table summarizes the Fiscal Year 2020/21 actual assessments for the District:
Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres
Total EBUs
Total Assessment
Single Family Residential - Zone 1
$451.92
964.00
964.00
$435,650.88
Single Family Residential - Zone 2
$451.92
310.00
232.50
$105,071.40
School
$451.92
5.35
1.34
$604.44
Undeveloped
$451.92
0.36
0.09
$40.67
Totals
1 1,279.71
11197.93
$541,367.39
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2020/21.
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 20
Fiscal Year 2020/21 ATTACHMENT #06
Page 255
Preliminary Annual Engineer's Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Landscape Maintenance District No. 7
(North Etiwanda)
Page 256
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 7
(NORTH ETIWANDA)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 257
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 11
ESTIMATE OF COSTS 13
District Budget 13
Definitions of Budget Items 15
METHOD OF ASSESSMENT 16
Overview 16
General Benefit 17
Special Benefit 17
Method of Assessment Spread 18
ASSESSMENT DIAGRAM 19
ASSESSMENT ROLL AND ANNEXATIONS 21
Assessment Roll 21
Annexations 21
Page 258
ENGINEER'S LETTER
WHEREAS, on June 17, 2020 the City Council of Rancho Cucamonga (the "City"),
under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
20-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 7 (North Etiwanda) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2020/21 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of
the maintenance, operations and servicing of the improvements for the District for the
referenced fiscal year, a diagram for the District showing the area and properties proposed to be
assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services $ 208,880
Operations and Maintenance 969,490
Total Expenditures Budget 1,178,370
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Anticipated Prior Year Delinquencies Collection
Subtotal - Taxes
Other Revenues
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
937,780
12,940
950,720
76,790
1,027,510
$ (150,860)
3,085.00
$ 307.05
$ 307.05
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 1
Fiscal Year 2020/21 ATTACHMENT #07
Page 259
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #07
Page 260
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include, but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This
shall also include material, vehicle, equipment, capital improvements and
administrative costs associated with the annual administration and operation of
the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #07
Page 261
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area of the City known as North Etiwanda, which is
generally bounded by the 210 Freeway on the south, 1-15 Freeway on the west, and City limits
on the north and east. Typically, parcels have been annexed to the District as they have been
developed.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of the paseos, parkways, median islands,
street trees, parks, landscaped sites and appurtenant facilities that are throughout the District.
These improvements are located within the street right-of-ways and dedicated public easements
which are within the boundaries of the District. The landscaping maintenance includes, but is
not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris,
and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated
improvements and facilities, such as community trails, fencing and irrigation systems, includes
but is not limited to, grading and replacement of trail surfacing, trail fence repair and
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #07
Page 262
replacement, steel fence painting, repair and replacement, and irrigation systems control,
adjustment, trouble -shooting, repair and replacement. Services include personnel, materials,
contracting services, utilities, capital projects and all necessary costs associated with the
maintenance, replacement and repair required to keep the improvements in a healthy, vigorous
and satisfactory condition. In addition, it is the City's intention to continue to use cost effective
materials, including the future ability to replace landscaping with drought resistant or low water
use plants, in order to lower expenses of the District. The breakdown of maintained areas is as
follows:
Parks: Etiwanda Creek Park.
Site # Descriptive Location
EN -1 The north side of Wilson Ave from San Sevaine Rd to Ridgeline PI. The east side of
Ridgeline PI from Wilson Ave to Arcadia Way.
Ground Cover area: 27,325 square feet
Turf area: 19,334 square feet
Hardscape area: 840 square feet
EN -2 The Metropolitan Water District easement on the south side of Crescenta Way from
San Marino Way to Ridgeline PI.
Ground Cover area: 38,104 square feet
Turf area: 41,250 square feet
Hardscape area: 9,000 square feet
EN -3 The Wilson Ave median from Wardman Bullock Rd to San Sevaine Rd.
Ground Cover area: 9,016 square feet
Hardscape area: 11,088 square feet
EN -4 The Planters on the north side of the drainage easement that is between and parallel
to Highland Ave and Arapaho Rd from Etiwanda Ave east to the end.
Ground Cover area: 63,972 square feet
EN -5 The south side of Wilson Ave from 1,115 feet west of San Sevaine Rd to 205 feet east
of San Sevaine Rd. The east side of San Sevaine Rd from Wilson Ave to Young's
Canyon Rd.
Ground Cover area: 45,584 square feet
Turf area: 3,527 square feet
EN -6 The north side of Wilson Ave from Wardman Bullock Rd to Ridgeline PI. The west
side of Ridgeline PI from Wilson Ave to 120 feet north of Arcadia Way.
Ground Cover area: 29,226 square feet
Turf area: 15,136 square feet
Hardscape area: 1,300 square feet
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 5
Fiscal Year 2020/21 ATTACHMENT #07
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EN -7 The parkway on the eastside of Wardman Bullock Rd from Wilson Ave to 857 feet
north of Glendora Dr. The cobblestone between the tract wall and the flood wall will
be handled for debris pickup and weed control on an as needed basis.
Ground Cover area: 10,268 square feet
Hardscape area: 31,549 square feet
EN -8 The south side of Crescenta Way from Ridgeline PI to Crestline PI.
Ground Cover area: 50,305 square feet
Turf area: 35,960 square feet
Hardscape area: 10,000 square feet
EN -9 The paseo from Meadowbrook Ct to Rock Creek Rd.
Ground Cover area: 1,400 square feet
Turf area: 6,555 square feet
Hardscape area: 2,820 square feet
EN -10 The paseo from Etiwanda Ave to Pacific Crest PI. The west side of Etiwanda Ave
from 175 feet north of N Rim Way to 171 feet south of Golden Prairie Dr.
Ground Cover area: 49,020 square feet
Turf area: 4,445 square feet
Hardscape area: 13,026 square feet
EN -11 The paseo south of Ridgecrest Dr to southern boundary of Tract 14139. This site is
temporarily maintained by another contractor and was deleted from the contract as of
July 16, 2001; however, this site is still the City's property.
Ground Cover area: 3,548 square feet
Turf area: 800 square feet
Hardscape area: 4,280 square feet
EN -12 The cul-de-sac on the north side of Ridgecrest Dr at Etiwanda Creek Channel.
Ground Cover area: 1,870 square feet
Turf area: 700 square feet
Hardscape area: 450 square feet
EN -13 The north side of Wilson Ave from 574 feet west of Cherry Ave to the channel east of
San Sevaine Rd. The Wilson Ave median from Cherry Ave to San Sevaine Rd. The
east side of San Sevaine Rd from Wilson Ave to 136 feet north of Crescenta Way.
Ground Cover area: 46,611 square feet
Turf area: 5,037 square feet
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #07
Page 264
EN -14 The west side of San Sevaine Rd from 150 feet north of Wilson Ave to 136 feet north
of Crescenta Way.
Ground Cover area: 55,166 square feet
Turf area: 235 square feet
Hardscape area: 6,975 square feet
EN -15 The north side of Young's Canyon Rd from 500 feet east of Koch PI to 692 feet west
of Koch PI. The south side of Young's Canyon Rd from 349 feet east of Koch PI to
692 feet west of Koch PI. The east and west side of Koch PI place from
Young's Canyon Rd to 132 feet north of Young's Canyon Rd. The west side of
Koch PI from Young's Canyon Rd to 132 feet south of Young's Canyon Rd. The east
side of Koch PI from 82 feet south of Young's Canyon Rd to Young's Canyon Rd. The
trailhead north east of the east end of Young's Canyon Rd to the south end of
San Sevaine Rd Horse Trail. The south end of San Sevaine Rd Horse from the trail
head to 254 feet north of trailhead.
Ground Cover area: 42,925 square feet
Hardscape area: 14,308 square feet
EN -16 The east side of Wardman Bullock Rd from 225 feet south of San Segundo Dr to 80
feet north of Dona Way.
Ground Cover area: 2,056 square feet
Hardscape area: 3,450 square feet
EN -17 The north side of Colonbero Rd from San Sevaine Rd Channel to Guidera Dr. The
south side of Colonbero Rd from San Sevaine Rd Channel to 400 feet north of
Guidera Dr. The north side of Aggazzotti Rd from Colonbero Rd to 475 feet east of
Colonbero Rd. This site has a pump which will be adjusted and maintained by City
personnel.
Ground Cover area: 43,241 square feet
Hardscape area: 29,125 square feet
EN -18 The north side of Aggazzotti Rd from San Antonio Dr to San Sevaine Rd. The west
side of San Sevaine Rd from Aggazzotti Rd to 702 feet south of Aggazzotti Rd. The
east side of San Sevaine Rd from 702 feet south of Aggazzotti Rd to Regina Dr.
Ground Cover area: 47,823 square feet
Hardscape area: 30,986 square feet
EN -19 The south side of Wilson Ave from Etiwanda Ave to Estates Way.
Ground Cover area: 45,727 square feet
Hardscape area: 19,229 square feet
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #07
Page 265
EN -20 The south side of Wilson Ave form Bluegrass Ave to Estates Way.
Ground Cover area: 85,155 square feet
Hardscape area: 48,784 square feet
EN -21 The north side of Wilson Ave from Etiwanda Ave to Cervantes PI. The Wilson Ave
median from Etiwanda Ave to Cervantes PI. The westside of Etiwanda Ave from
Wilson Ave to Del Norte PI.
Ground Cover area: 88,795 square feet
Hardscape area: 27,128 square feet
EN -22 The north and south side of Vintage Dr from 165 feet east of Countrywood PI to 338
feet west of Countrywood PI.
Ground Cover area: 13,603 square feet
Hardscape area: 7,365 square feet
EN -23 The north side of Wilson Ave and median from Etiwanda Ave west to Etiwanda Ave.
The east side of Etiwanda Ave from Wilson Ave to 1150 feet north of Wilson Ave.
Ground Cover area: 32,027 square feet
Hardscape area: 29,567 square feet
EN -24 The north side of Vintage Dr from 360 feet west of Ascot PI to 230 feet east of
Countrywood PI. The south side of Vintage Dr from Ascot PI to 500 feet east of
Countrywood PI.
Ground Cover area: 34,707 square feet
Hardscape area: 92,600 square feet
EN -25 The east side of Bluegrass Ave from Banyan St to 610 feet north of Banyan St.
Ground Cover area: 4,054 square feet
Hardscape area: 5,819 square feet
EN -26 The south side of Banyan St from Bluegrass Ave to Greenwood PI.
Ground Cover area: 6,240 square feet
Hardscape area: 3,200 square feet
EN -27 The south side of Banyan St from Laurel Blossom PI to Etiwanda Ave.
Ground Cover area: 1,703 square feet
Hardscape area: 8,417 square feet
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #07
Page 266
EN -28 The north side of Wilson Ave from Cervantes PI to 1715 feet west of Cervantes PI.
The west side of Cervantes PI from Carmel Knolls Dr to Wilson Ave. The paseo from
Wilson Ave to Tejas Ct. The median on Wilson Ave from Cervantes PI to
Bluegrass Ave. The following temporary landscape: There is one planter on the west
side of Altura Dr at Tejas Ct. There are five planters on the south side of Tejas Ct
from Altura Dr to 195 feet east of Altura Dr.
Ground Cover area: 25,048 square feet
Hardscape area: 22,532 square feet
EN -29 The south side of Banyan St from 787 feet west of East Ave to East Ave. The west
side of East Ave from Banyan St to 600 feet south of Blue Gum. The east side of East
Ave from Banyan St to 537 feet south of Banyan St.
Ground Cover area: 16,111 square feet
Hardscape area: 15,774 square feet
EN -30 The east side of Bluegrass Ave from 257 feet south of Churchill Dr to 418 feet north of
Churchill Dr.
Ground Cover area: 9,303 square feet
Hardscape area: 5,302 square feet
EN -31 The south side of Banyan St from 375 feet south of Cashew Way to Rose Way. The
north side of Banyan St from 435 feet west of Peak PI to Wardman Bullock Rd.
Ground Cover area: 53,000 square feet
Hardscape area: 26,855 square feet
EN -32 The landscaping south of the equestrian trail from 210 feet west of Grovewood PI to
1,170 feet east of Grovewood PI.
Ground Cover area: 6,900 square feet
EN -33 The north side of Young's Canyon Rd from 600 feet east of Banyan St to Banyan St.
The east side of Wardman Bullock Rd from Banyan St to Wilson Ave. The south side
of Wilson Ave from Wardman Bullock Rd to 635 feet east of Fields PI.
Ground Cover area: 66,601 square feet
Hardscape area: 46,332 square feet
EN -34 The west side of Wardman Bullock Rd from Wilson Ave to Banyan St. Parkview Way
from Wardman Bullock Rd to Soledad Way.
Ground Cover area: 67,021 square feet
Hardscape area: 34,045 square feet
EN -35 The north side of Day Creek Blvd from Etiwanda Ave to Indian Wells PI
Ground Cover area: 160,737 square feet
Hardscape area: 128,254 square feet
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #07
Page 267
EN -36 The south side of Day Creek Blvd from 380 feet north of Coyote Dr to Etiwanda Ave.
The west side of Etiwanda Ave from Day Creek Blvd to 170 feet north of N Rim Way.
The west side of Day Creek Blvd from 380 feet north of Coyote Dr to Indian Wells PI.
Ground Cover area: 58,398 square feet
Hardscape area: 68,127 square feet
EN -37 The east side of East Ave from 235 feet south of Hunt Club Dr to 375 feet north of
Hunt Club Dr.
Ground Cover area: 5,559 square feet
Hardscape area: 5,231 square feet
EN -38 The west side of East Ave from 236 feet north of Philly Dr to 245 feet south of
Philly Dr.
Ground Cover area: 4,605 square feet
Hardscape area: 3,394 square feet
EN -39 The south side of Banyan St from Golden Lock PI to Raindrop PI
Ground Cover area 6,024 square feet
Hardscape area: 330 square feet
EN -40 The west side of Wardman Bullock Rd from Colonbero Rd to Breeders Cup Dr. The
east side of Wardman Bullock Rd from Colonbero Rd to 385 feet south of
Colonbero Rd.
Ground Cover area: 28,527 square feet
Hardscape area: 21,723 square feet
EN -41 The north side of Colonbero Rd from Wardman Bullock Rd to Ambleside PI. The
south side of Colonbero Rd from 150 feet east of Wardman Bullock Rd to
Ambleside PI. The east side of Ambleside PI from Colonbero Rd to 700 feet north of
Colonbero Rd.
Ground Cover area: 17,065 square feet
Hardscape area: 12,990 square feet
EN -42 The west side of Wardman Bullock Rd from 778 feet north of Coral Sky Dr to
Wilson Ave. The north side of Wilson Ave from Wardman Bullock Rd to 218 feet west
of Compass PI. The east and west sides of Compass PI. from Wilson Ave to the
entrance monuments.
Ground Cover area: 31,809 square feet
Hardscape area: 34,321 square feet
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 10
Fiscal Year 2020/21 ATTACHMENT #07
Page 268
Parks, ground cover, shrubs and turf areas that make up parkways, median islands and paseos
are maintenance under contract by a private landscape maintenance company.
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #07
Page 269
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Landscape Maintenance District No. 7 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #07
Page 270
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Operations and Maintenance:
Fiscal Year
Operations and Maintenance:
2020/21 Budget
Expenditures
39,800
Personnel Services:
1,500
Regular Salaries
$ 135,720
Part-time Salaries
6,420
Fringe Benefits
66,740
Subtotal - Personnel
208,880
Operations and Maintenance:
Operations and Maintenance:
O & M/General
39,800
O & M/Facilities
1,500
Emergency Equipment and Vehicle Rental
3,200
Subtotal - Operations and Maintenance
44,500
Contract Services:
Contract Services/General
479,830
Contract Services/Facilities
2,750
Tree Maintenance
25,090
Subtotal - Contract Services
507,670
Utilities:
Water Utilities
272,800
Electric Utilities
23,280
Subtotal - Utilities
296,080
Assessment Administration
16,130
Admin./General Overhead
104,430
Other Expenses
680
Subtotal - Operations and Maintenance
969,490
Total Expenditures Budget
$ 1,178,370
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 13
Fiscal Year 2020/21 ATTACHMENT #07
Page 271
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of
maintenance, available fund balance and maximum allowable assessment with the goal of
maintaining the improvements in a satisfactory and healthy condition. The actual assessment
amount may be lower than the maximum allowable assessment; however, it may not exceed the
maximum unless the increase is approved by the property owners in accordance with
Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2020 $ 1,247,916
Contribution to/(Use of) Reserve - Fiscal Year 2020/21 (150,860)
Estimated Reserve Fund Balance, June 30, 2021 $ 1,097,056
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #07
Page 272
Fiscal Year
2020/21 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
$
937,780
Anticipated Prior Year Delinquencies Collection
12,940
Subtotal - Taxes
950,720
Other Revenues:
Interest Earnings
23,360
Other Rental/Lease Income
48,630
Park Maintenance Fees
1,500
Lights on Site
3,300
Subtotal - Other Revenues:
76,790
Total Revenues Budget
$
1,027,510
Contribution to/(Use of) Fund Balance
$
(150,860)
Total Gross Estimated Assessments
$
947,249.25
Total District EBU Count
3,085.00
Actual Assessment per EBU - Fiscal Year 2020/21
$
307.05
Maximum Allowable Assement per EBU - Fiscal Year 2020/21
$
307.05
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of
maintenance, available fund balance and maximum allowable assessment with the goal of
maintaining the improvements in a satisfactory and healthy condition. The actual assessment
amount may be lower than the maximum allowable assessment; however, it may not exceed the
maximum unless the increase is approved by the property owners in accordance with
Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2020 $ 1,247,916
Contribution to/(Use of) Reserve - Fiscal Year 2020/21 (150,860)
Estimated Reserve Fund Balance, June 30, 2021 $ 1,097,056
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #07
Page 272
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and
staff of the City, as well as consultants, for providing the administration, coordination and
management of District services, operations, and incidental expenses related to the District.
This item also includes creation of an annual Engineer's Report, resolutions and placing the
assessment amounts onto the County tax roll each year, along with responding to any public
inquiries and future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include new monuments,
irrigation systems, and other large improvements.
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #07
Page 273
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports
Field User Group Rentals, and parking permits (Metrolink Station paid parking).
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the operation, maintenance and
servicing of landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 16
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The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the
special benefits can be included in the amount of the assessments imposed.
In this District, the improvements being financed consists of the maintenance of local
improvements located within the boundaries of the District and include paseos, street trees,
landscaped areas and appurtenant facilities that are located throughout the District and were
installed to create a common landscape theme and neighborhood identity for parcels within the
District. The improvements are situated within the public rights-of-way of the internal local street
network within the District which provides ingress and egress for parcels within the District to
access the City's system of arterial streets. City residents and traffic from parcels not within the
District do not use the internal local street network or paseos except for the express purpose of
accessing properties located within the District, and therefore do not benefit from the
improvements. Only parcels which are within the District and proximate to the improvements
and within the District are being assessed. Accordingly, there is a direct physical and visual
nexus between each parcel being assessed and the improvements to be funded by the
assessment that does not exist for parcels outside of the District boundary and that is particular
and distinct from that shared by the public at large. Under these circumstances, all of the
benefits conferred are direct and local in nature, and provide a benefit to only those parcels
located within the boundaries of the District.
Based upon this, it has been determined that there is no quantifiable general benefit to the
surrounding community and the public in general from the maintenance of the improvements
within the boundaries of the District, and therefore no portion of the project costs should be
attributed to general benefit.
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within
the District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 17
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Page 275
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements, including the community trails, were installed and are maintained
specifically for the properties within the District, only properties within the District receive a
special benefit and are assessed for said maintenance.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements is identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
When the District was formed, Article XIID and Proposition 218 had not yet been passed. Upon
the passage of Article XIID and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined, however, the assessment per parcel has
remained the same since 1996/97 Fiscal Year. Further, no parcel included in the District
formation or annexations prior to when the language was refined are now being levied
differently than they were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one EBU. The following table provides the weighting factors to
determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 18
Fiscal Year 2020/21 ATTACHMENT #07
Page 276
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2020/21 maximum allowable assessment rates
for the District:
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The
proposed individual assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the San Bernardino County Assessor Office, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 19
Fiscal Year 2020/21 ATTACHMENT #07
Page 277
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Single Family Residential
$307.05
$307.05
3,085.00
3,085.00
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The
proposed individual assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the San Bernardino County Assessor Office, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 19
Fiscal Year 2020/21 ATTACHMENT #07
Page 277
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Landscape Maintenance District No. 7 — City of Rancho Cucamonga 20
Fiscal Year 2020/21 ATTACHMENT #07
Page 278
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2020/21 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2020/21 actual assessments for the
District:
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2020/21.
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 21
Fiscal Year 2020/21 ATTACHMENT #07
Page 279
Actual
Assessment
Total
Property Type (County Use Code)
Rate per EBU
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$307.05
3,085.00
3,085.00
$947,249.25
Totals
3,085.00
3,085.00
$947,249.25
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2020/21.
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 21
Fiscal Year 2020/21 ATTACHMENT #07
Page 279
Preliminary Annual Engineering Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Landscape Maintenance District No. 8
(South Etiwanda)
Page 280
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 8
(SOUTH ETIWANDA)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.774.2700
Fax: 909.774.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 281
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 5
ESTIMATE OF COSTS 7
District Budget 7
Definitions of Budget Items 9
METHOD OF ASSESSMENT 10
Overview 10
General Benefit 11
Special Benefit 11
Method of Assessment Spread 12
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 282
ENGINEER'S LETTER
WHEREAS, on June 17, 2020, the City Council of Rancho Cucamonga (the "City"), under
the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
20-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 8 (South Etiwanda) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2020/21 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of the
maintenance, operations and servicing of the improvements for the District for the referenced
fiscal year, a diagram for the District showing the area and properties proposed to be assessed,
and an assessment of the estimated costs of the maintenance, operations and servicing of the
improvements, assessing the net amount upon all assessable lots and/or parcels within the
District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Expenditures
Personnel Services
Operations and Maintenance
Total Expenditures Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Anticipated Prior Year Delinquencies Collection
Subtotal - Taxes
Other Revenues
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
Landscape Maintenance District No. 8 — City of Rancho Cucamonga
Fiscal Year 2020/21
Fiscal Year
2020/21 Budget
$ 5,260
34,620
39,880
33,920
330
34,250
1,450
35,700
$ (4,180)
226.22
$ 151.45
$ 151.45
1
ATTACHMENT #08
Page 283
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from the
improvement described in the Special Benefit Section of this Annual Engineer's Report
(the "Specially Benefited Parcels"). For particulars as to the identification of said parcels,
reference is made to the Assessment Diagram, a copy of which is included in this Annual
Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel from
the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on such
parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the special
benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of
my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment
Diagram included herein have been prepared and computed in accordance with the order of the
City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #08
Page 284
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This shall
also include material, vehicle, equipment, capital improvements and administrative
costs associated with the annual administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the District
for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein, and
the proposed assessments upon assessable lots and parcels of land within the District.
• Gives notice of the time and place for public hearing by the City Council on the levy of the
proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum assessment
amount approved, the City Clerk shall give notice by causing the resolution of intention to be
published. Any interested person may, prior to the conclusion of the public hearing, file a written
protest which shall state all grounds of objection. The protest shall contain a description sufficient
to identify the property owned by the property owner filing the protest. During the course or upon
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #08
Page 285
conclusion of the hearing, the City Council may order changes in any of the matters provided in
the report, including the improvements, to the zones within the District, and the proposed diagram
or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area known as South Etiwanda, which is south of the
1-210 Freeway along Fisher Dr, east of East Ave, including the south side of Highstone Manor Ct,
the south side of Smokestone St, and to the San Bernardino County Flood Control drainage basin
on east side. Typically, parcels have been annexed to the District as they have been developed.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements maintained by the District include the paseos, community trails, trees,
landscaped sites and appurtenant facilities that are throughout the District. These improvements
are located within the street right-of-ways and dedicated public easements which are within the
boundaries of the District. The landscaping maintenance includes, but is not limited to, the
pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the
trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and
facilities, such as community trails, fencing and irrigation systems, includes but is not limited to,
grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting,
repair and replacement, and irrigation systems control, adjustment, trouble -shooting, repair and
replacement. Services include personnel, materials, contracting services, utilities, capital projects
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #08
Page 286
and all necessary costs associated with the maintenance, replacement and repair required to
keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's
intention to continue to use cost effective materials, including the future ability to replace
landscaping with drought resistant or low water use plants, in order to lower expenses of the
District. The breakdown of maintained areas is as follows:
Site # Descriptive Location
SE -1 The east side of East Ave from 480 feet south of Catalpa St to 182 feet north of
Catalpa St. The north and south side of Catalpa St from East Ave to Brownstone PI.
The west side of Brownstone PI from Catalpa St to 150 feet south of Catalpa St. Not
including the frontage parkway at 6649 East Ave.
Ground Cover area: 10,355 square feet
Turf area: 6,258 square feet
Hardscape area: 4,050 square feet
SE -2 The south side of Fisher Dr from 361 feet east of East Ave to 210 feet east of
Starstone PI.
Ground Cover area: 9,366 square feet
Hardscape area: 4,074 square feet
SE -3 The south side of Fisher Dr from 860 feet west of Mulberry St to Mulberry St.
Ground Cover area: 3,676 square feet
Hardscape area: 6,910 square feet
SE -4 The east of side of East Ave from 700 feet south of Fisher Dr to Fisher Dr. The south
side of Fisher Dr from East Ave to 358 feet east of East Ave.
Ground Cover area: 5,174 square feet
Hardscape area: 10,694 square feet
Ground cover, shrubs and turf areas that make up parkways, median islands and paseos are
maintained under contract by a private landscape maintenance company.
With a Majority Protest for the Proposition 218 Ballot Initiative in September 2010, the City
stopped maintaining the north side of Fisher Dr and reduced the service level to a B.
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 5
Fiscal Year 2020/21 ATTACHMENT #08
Page 287
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Landscape Maintenance District No. 8 — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #08
Page 288
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the improvements
as described in the Plans and Specifications are summarized below. Each year, as part of the
District levy calculation process, the costs and expenses are reviewed and the annual costs are
projected for the following fiscal year.
District Budget
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services:
Regular Salaries $ 3,550
Fringe Benefits 1,710
Subtotal - Personnel 5,260
Operations and Maintenance:
Operations and Maintenance:
O & M/General
2,250
Contract Services:
Contract Services/General
11,370
Tree Maintenance
3,720
Subtotal - Contract Services
15,090
Utilities:
Water Utilities
5,780
Electric Utilities
1,160
Subtotal - Utilities
6,940
Assessment Administration
1,060
Admin./General Overhead
9,280
Subtotal - Operations and Maintenance
34,620
Total Expenditures Budget
$ 39,880
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #08
Page 289
Fiscal Year
2020/21 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 33,920
Anticipated Prior Year Delinquencies Collection 330
Subtotal - Taxes 34,250
Other Revenues:
Interest Earnings 1,450
Total Revenues Budget 35,700
Contribution to/(Use of) Fund Balance $ (4,180)
Total Gross Estimated Assessments $ 34,261.02
Total District EBU Count 226.22
Actual Assessment per EBU - Fiscal Year 2019/20 $ 151.45
Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 151.45
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved when the District was formed, and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City will
review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of
maintenance, available fund balance and maximum allowable assessment with the goal of
maintaining the improvements in a satisfactory and healthy condition. The actual assessment
amount may be lower than the maximum allowable assessment; however, it may not exceed the
maximum unless the increase is approved by the property owners in accordance with
Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated
costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year,
or when the City expects to receive its apportionment of special assessments and tax collections
from the County, whichever is later. The reserve balance information for the District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2020 $ 77,905
Contribution to/(Use of) Reserve - Fiscal Year 2020/21 (4,180)
Estimated Reserve Fund Balance, June 30, 2021 $ 73,725
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #08
Page 290
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform maintenance
duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and staff
of the City, as well as consultants, for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality of
service provided within the boundaries of the District. This may include new monuments, irrigation
systems, and other large improvements.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field
User Group Rentals, and parking permits (Metrolink Station paid parking).
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #08
Page 291
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon
them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of improvements.
The 1972 Act, permits the establishment of assessment districts for the purpose of providing
certain public improvements which include the operation, maintenance and servicing of
landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied according
to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division 7
commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of the
improvements, the various areas will receive different degrees of benefit from the improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that publicly
owned properties must be assessed unless there is clear and convincing evidence that those
properties receive no special benefit from the assessment. Exempted from the assessment would
be the areas of public streets, public avenues, public lanes, public roads, public drives, public
courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 10
Fiscal Year 2020/21 ATTACHMENT #08
Page 292
General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the special
benefits can be included in the amount of the assessments imposed.
In this District, the improvements being financed consists of the maintenance of local
improvements located within the boundaries of the District and include paseos, street trees,
landscaped areas and appurtenant facilities that are located throughout the District and were
installed to create a common landscape theme and neighborhood identity for parcels within the
District. The improvements are situated within the public rights-of-way of the internal local street
network within the District which provides ingress and egress for parcels within the District to
access the City's system of arterial streets. City residents and traffic from parcels not within the
District do not use the internal local street network or paseos except for the express purpose of
accessing properties located within the District, and therefore do not benefit from the
improvements. Only parcels which are within the District and proximate to the improvements and
within the District are being assessed. Accordingly, there is a direct physical and visual nexus
between each parcel being assessed and the improvements to be funded by the assessment that
does not exist for parcels outside of the District boundary and that is particular and distinct from
that shared by the public at large. Under these circumstances, all of the benefits conferred are
direct and local in nature, and provide a benefit to only those parcels located within the boundaries
of the District.
Based upon this, it has been determined that there is no quantifiable general benefit to the
surrounding community and the public in general from the maintenance of the improvements
within the boundaries of the District, and therefore no portion of the project costs should be
attributed to general benefit.
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within the
District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #08
Page 293
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since these
improvements, including the community trails, were installed and are maintained specifically for
the properties within the District, only properties within the District receive a special benefit and
are assessed for said maintenance.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the improvements.
Each parcel that has a special benefit conferred upon it as a result of the maintenance and
operation of improvements is identified and the proportionate special benefit derived by each
identified parcel is determined in relationship to the entire costs of the maintenance and operation
of the improvements.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one EBU. Every other land -use is converted to EBUs based on an
assessment formula that equates to the property's specific development status, type of
development (land -use), and size of the property, as compared to a single-family home. The
following table provides the weighting factors applied to various land -use types, as assigned by
County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Non -Residential
2.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be
based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated rather
than spread the proportionate share of the original assessment.
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #08
Page 294
The following table summarizes the Fiscal Year 2020/21 maximum allowable assessment rates
for the District:
Maximum
Allowable Actual
Assessment Asessment Rate Total
Property Type (County Use Code) Rate per EBU per EBU Units/Acres Total EBUs
Single Family Residential $151.45 $151.45 199.00 199.00
Non -Residential 151.45 151.45 13.61 27.22
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 13
Fiscal Year 2020/21 ATTACHMENT #08
Page 295
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Landscape Maintenance District No. 8 — City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #08
Page 296
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2020/21 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino.
The following table summarizes the Fiscal Year 2020/21 actual assessments for the District:
Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$151.45
199.00
199.00
$30,138.55
Non -Residential
151.451
13.61
27.221
4,122.47
Totals
1 212.61
226.22
$34,261.02
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2020/21.
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #08
Page 297
Preliminary Annual Engineer's Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Landscape Maintenance District No. 9
(Lower Etiwanda)
Page 298
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 9
(LOWER ETIWANDA)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 299
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 7
ESTIMATE OF COSTS 9
District Budget 9
Definitions of Budget Items 11
METHOD OF ASSESSMENT 12
Overview 12
General Benefit
13
Special Benefit
13
Method of Assessment Spread
14
Cost of Living Inflator
15
ASSESSMENT DIAGRAM
16
ASSESSMENT ROLL AND ANNEXATIONS 18
Assessment Roll 18
Annexations 18
Page 300
ENGINEER'S LETTER
WHEREAS, on June 17, 2020 the City Council of Rancho Cucamonga (the "City"),
under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
20-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 9 (Lower Etiwanda) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2020/21 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of
the maintenance, operations and servicing of the improvements for the District for the
referenced fiscal year, a diagram for the District, showing the area and properties proposed to
be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Expenditures
Personnel Services
Operations and Maintenance
Capital Expenditures
Total Expenditures Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Anticipated Prior Year Delinquencies Collection
Subtotal - Taxes
Other Revenues
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
Landscape Maintenance District No. 9 — City of Rancho Cucamonga
Fiscal Year 2020/21
Fiscal Year
2020/21 Budget
$ 330,980
453,470
40,000
824,450
939,690
1,180
940,870
23,690
964,560
$ 140,110
2,173.56
$ 436.69
$ 622.51
1
ATTACHMENT #09
Page 301
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #09
Page 302
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This
shall also include material, vehicle, equipment, capital improvements and
administrative costs associated with the annual administration and operation of
the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #09
Page 303
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area known as Lower Etiwanda, which is south of
Victoria St, north of Foothill Blvd, generally east of Etiwanda Ave and the 1-15 Freeway and west
of East Ave. Typically, parcels have been annexed to the District as they have developed.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements maintained by the District include the paseos, community trails, trees,
landscaped sites and appurtenant facilities that are throughout the District. These improvements
are located within the street right-of-ways and dedicated public easements which are within the
boundaries of the District. The landscaping maintenance includes, but is not limited to, the
pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the
trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and
facilities, such as community trails, fencing and irrigation systems, includes but is not limited to,
grading and replacement of trail surfacing, trail fence repair and replacement, steel fence
painting, repair and replacement, and irrigation systems control, adjustment, trouble -shooting,
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #09
Page 304
repair and replacement. Services include personnel, materials, contracting services, utilities,
capital projects and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In
addition, it is the City's intention to continue to use cost effective materials, including the future
ability to replace landscaping with drought resistant or low water use plants, in order to lower
expenses of the District. The breakdown of maintained areas is as follows:
Parks: Garcia Park (formerly known as South Etiwanda Park).
Site # Descriptive Location
9-1 The west side of East Ave from 380 feet north of Chateau Dr to 290 feet south of
Chateau Dr.
Ground Cover area: 7,244 square feet
Hardscape area: 7,525 square feet
9-2 The west side of East Ave from 339 feet north of Brookfield Dr to 157 north of
Brookfield Dr. Brookfield Dr from East Ave to Oakcrest Ct. The east side of
Oakcrest Ct to 137 feet north of Brookfield Dr.
Ground Cover area: 2,390 square feet
Hardscape area: 6,874 square feet
9-3 The west side of East Ave from 790 feet north of Highfield Dr to 256 feet south of
Highfield Dr.
Ground Cover area: 8,769 square feet
Hardscape area: 10,669 square feet
9-4 The west side of East Ave from 295 feet north of Via Veneto Dr To Via Veneto Dr.
The north side of Via Veneto Dr From East Ave to Dolcetto PI. The east side of
Dolcetto PI from Via Veneto Dr to Miller Ave. The south side of Miller Ave from 372
feet west of Dolcetto PI to 240 feet east of Dolcetto PI. The west side of Dolcetto PI
from Miller Ave to Garcia Dr. The north side of Garcia Dr from Dolcetto PI to
Etiwanda Ave.
Ground Cover area: 48,612 square feet
Hardscape area: 28,746 square feet
9-5 The north side of Miller Ave from 429 feet west of Dolcetto PI to 1029 feet west of
Dolcetto PI.
Ground Cover area: 6,519 square feet
Hardscape area: 3,325 square feet
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 5
Fiscal Year 2020/21 ATTACHMENT #09
Page 305
9-6 The north side of Miller Ave from 254 feet east of Dolcetto PI to 167 feet west of
Dolcetto PI.
Ground Cover area: 4,089 square feet
Hardscape area: 2,854 square feet
9-8 The south side of Base Line Rd from Etiwanda Ave to Shelby PI. The Base Line Rd
median from Etiwanda Ave to 473 feet east of Shelby PI.
Ground Cover area: 16,395 square feet
Hardscape area: 14,558 square feet
9-9 The north side of Candlewood St from Exbury PI to Etiwanda Ave.
Ground Cover area: 3,362 square feet
Hardscape area: 786 square feet
9-10 The north side of Base Line Rd from 522 feet east of Forester PI to 180 feet west of
Forester PI. The Base Line Rd median from 503 feet east of Forester PI to 200 feet
west of Forester PI.
Ground Cover area: 16,930 square feet
Hardscape area: 13,600 square feet
9-11 The north side of Mueller Ct from 40 feet past the east end of Mueller Ct to 20 feet
east of Dicarlo PI.
Ground Cover area: 9,420 square feet
Hardscape area: 742 square feet
9-12 The north and south sides of Highland Ave from 217 feet west of Norcia Dr to 210 feet
east of Dicarlo PI.
Ground Cover area: 12,471 square feet
Hardscape area: 14,445 square feet
9-13 The south side of Carnesi Dr from Etiwanda Ave to 395 feet east of Murietta Ct.
Ground Cover area: 8,919 square feet
Hardscape area: 6,203 square feet
9-14 The west side of East Ave from 665 feet north of Miller Ave to Miller Ave. The north
side of Miller Ave from East Ave to 667 feet west of East Ave.
Ground Cover area: 9,150 square feet
Hardscape area: 16,226 square feet
9-15 The north side of Base Line Rd from Shelby PI to 343 feet east of Shelby PI.
Ground Cover area: 3,480 square feet
Hardscape area: 4,638 square feet
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #09
Page 306
9-16 The east side of Dolcetto PI from Garcia Dr to Via Veneto Dr. The south side of Via
Veneto Dr from Dolcetto PI to East Ave. The west side of East Ave from Via Veneto
Dr to 276 feet south of Via Veneto Dr.
Ground Cover area: 16,310 square feet
Hardscape area: 13,411 square feet
9-17 The east side of Etiwanda Ave from 145 feet south of Miller Ave to Miller Ave. The
south side of Miller Ave from Etiwanda Ave to Three Vines PI.
Ground Cover area: 7,535 square feet
Hardscape area: 6,130 square feet
FH -17 The Foothill Blvd median from Etiwanda Ave to Cornwell Ct.
Ground Cover area: 8,275 square feet
Ground cover, shrubs and turf areas that make up parkways, median islands and paseos are
maintained under contract by a private landscape maintenance company. Parks are maintained
by the City's Park Maintenance Crews.
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #09
Page 307
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Landscape Maintenance District No. 9 — City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #09
Page 308
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Expenditures
Personnel Services:
Regular Salaries
Part-time Salaries
Fringe Benefits
Subtotal - Personnel
Operations and Maintenance:
Operations and Maintenance:
O & M/General
Cellular Technology
Emergency Equipment and Vehicle Rental
Subtotal - Operations and Maintenance
Contract Services:
Contract Services/General
Tree Maintenance
Subtotal - Contract Services
Utilities:
Water Utilities
Electric Utilities
Subtotal - Utilities
Assessment Administration
Adm in./General Overhead
Subtotal - Operations and Maintenance
Capital Expenditures:
Captial Project
Total Expenditures Budget
Fiscal Year
2020/21 Budget
$ 213,970
11,470
105,540
330,980
30,510
690
1,200
32,400
249,870
33,930
283,800
62,780
7,680
70,460
7,700
59,110
453,470
40,000
$ 824,450
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #09
Page 309
Fiscal Year
2020/21 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 939,690
Anticipated Prior Year Delinquencies Collection 1,180
Subtotal - Taxes 940,870
Other Revenues:
Interest Earnings
Park Maintenance Fees
Sports Field User Group Rentals
Subtotal - Other Revenues:
20,640
2,900
150
23,690
Total Revenues Budget 964,560
Contribution to/(Use of) Fund Balance $ 140,110
Total Gross Estimated Assessments $ 949,171.92
Total District EBU Count 2,173.56
Actual Assessment per EBU - Fiscal Year 2020/21 $ 436.69
Maximum Allowable Assement per EBU - Fiscal Year 2020/21 $ 622.51
Each year, prior to the assessments being placed on the tax roll, the City will review the budget
and determine the amount needed to maintain the improvements for the upcoming fiscal year.
The actual assessment per Equivalent Benefit Unit (EBU) will be based on the estimated costs
of maintenance, available fund balance and maximum allowable assessment with the goal of
maintaining the improvements in a satisfactory and healthy condition. The actual assessment
amount may be lower than the maximum allowable assessment; however, it may not exceed the
maximum unless the increase is approved by the property owners in accordance with
Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Estimated Reserve Fund Balance, June 30, 2020
Contribution to/(Use of) Reserve - Fiscal Year 2020/21
Estimated Reserve Fund Balance, June 30, 2021
Operating Reserve
$ 1,311,380
140,110
$ 1,451,490
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 10
Fiscal Year 2020/21 ATTACHMENT #09
Page 310
The City has reserve funds that are more than sufficient to cover an estimated six months' worth
of maintenance and servicing costs for the District. When there are excess funds in the District's
reserve account, the excess can be used to lower the annual levy to property owners within the
District. The City will continue to annually review the estimated costs and expenses for the
District as well as reserve fund levels, in order to determine if future levies can be reduced as
well.
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and
staff of the City, as well as consultants, for providing the administration, coordination and
management of District services, operations, and incidental expenses related to the District.
This item also includes creation of an annual Engineer's Report, resolutions and placing the
assessment amounts onto the County tax roll each year, along with responding to any public
inquiries and future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include new monuments,
irrigation systems, and other large improvements.
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #09
Page 311
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports
Field User Group Rentals, and parking permits (Metrolink Station paid parking).
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D. all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the operation, maintenance and
servicing of landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #09
Page 312
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the
special benefits can be included in the amount of the assessments imposed.
In this District, the improvements being financed consists of the maintenance of local
improvements located within the boundaries of the District and include paseos, street trees,
landscaped areas and appurtenant facilities that are located throughout the District and were
installed to create a common landscape theme and neighborhood identity for parcels within the
District. The improvements are situated within the public rights-of-way of the internal local street
network within the District which provides ingress and egress for parcels within the District to
access the City's system of arterial streets. City residents and traffic from parcels not within the
District do not use the internal local street network or paseos except for the express purpose of
accessing properties located within the District, and therefore do not benefit from the
improvements. Only parcels which are within the District and proximate to the improvements
and within the Assessment District are being assessed. Accordingly, there is a direct physical
and visual nexus between each parcel being assessed and the improvements to be funded by
the assessment that does not exist for parcels outside of the District boundary and that is
particular and distinct from that shared by the public at large. Under these circumstances, all of
the benefits conferred are direct and local in nature, and provide a benefit to only those parcels
located within the boundaries of the District.
Based upon this, it has been determined that there is no quantifiable general benefit to the
surrounding community and the public in general from the maintenance of the improvements
within the boundaries of the District, and therefore no portion of the project costs should be
attributed to general benefit.
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within
the District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 13
Fiscal Year 2020/21 ATTACHMENT #09
Page 313
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements, including the community trails, were installed and are maintained
specifically for the properties within the District, only properties within the District receive a
special benefit and are assessed for said maintenance.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements is identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one EBU. Every other land -use is converted to EBUs based on an
assessment formula that equates to the property's specific development status, type of
development (land -use), and size of the property, as compared to a single-family home. The
following table provides the weighting factors applied to various land -use types, as assigned by
County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Multi -Family Residential
1.00
Unit
Non -Residential
2.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #09
Page 314
The following summarizes the Fiscal Year 2020/21 maximum allowable assessment rates for
the District:
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The
proposed individual assessments are shown on the assessment roll in this report.
Cost of Living Inflator
Each fiscal year beginning with Fiscal Year 2001/02, the maximum allowable assessment may
be increased each year, based upon the Consumer Price Index ("CPI"), All Urban Consumers
(CPI -U), for the Riverside — San Bernardino — Ontario Consumer Price Index area, as
determined by the United States Department of Labor, Bureau of Labor Statistics, or its
successor. The Engineer shall compute the percentage difference between the CPI for March of
each year and the CPI for the previous March, and shall then adjust the existing assessment by
an amount not to exceed such percentage for the following fiscal year. Should the Bureau of
Labor Statistics revise such index or discontinue the preparation of such index, the Engineer
shall use the revised index or a comparable system as approved by the City Council for
determining fluctuations in the cost of living. If for any reason the percentage change is negative
the maximum allowable assessment would not be decreased by reason of such negative
percentage change and would remain at the amount as computed on the previous fiscal year
regardless of any CPI adjustment. The annual assessment cannot exceed the actual costs to
operate the District in any given year. If operating costs are such that the maximum assessment
amount is not needed, the City would levy only what is needed for that year.
The Fiscal Year 2020/21 actual assessment rate will increase from $311.92 to $436.69 per
single-family residence, the rate was increased due to the district's shrinking fund balance. The
goal of the City is to ensure that the district has a reserve fund balance equal to one year's
district expenditures. The City will continue to annually review the estimated costs and
expenses for the District as well as reserve fund levels, in order to determine if future levies can
be reduced as well.
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #09
Page 315
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Single Family Residential
$622.51
$436.69
1,080.00
1,080.00
Multi -Family Residential
$622.51
436.69
1,057.00
1,057.00
Non -Residential
$622.51
436.69
18.28
36.56
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The
proposed individual assessments are shown on the assessment roll in this report.
Cost of Living Inflator
Each fiscal year beginning with Fiscal Year 2001/02, the maximum allowable assessment may
be increased each year, based upon the Consumer Price Index ("CPI"), All Urban Consumers
(CPI -U), for the Riverside — San Bernardino — Ontario Consumer Price Index area, as
determined by the United States Department of Labor, Bureau of Labor Statistics, or its
successor. The Engineer shall compute the percentage difference between the CPI for March of
each year and the CPI for the previous March, and shall then adjust the existing assessment by
an amount not to exceed such percentage for the following fiscal year. Should the Bureau of
Labor Statistics revise such index or discontinue the preparation of such index, the Engineer
shall use the revised index or a comparable system as approved by the City Council for
determining fluctuations in the cost of living. If for any reason the percentage change is negative
the maximum allowable assessment would not be decreased by reason of such negative
percentage change and would remain at the amount as computed on the previous fiscal year
regardless of any CPI adjustment. The annual assessment cannot exceed the actual costs to
operate the District in any given year. If operating costs are such that the maximum assessment
amount is not needed, the City would levy only what is needed for that year.
The Fiscal Year 2020/21 actual assessment rate will increase from $311.92 to $436.69 per
single-family residence, the rate was increased due to the district's shrinking fund balance. The
goal of the City is to ensure that the district has a reserve fund balance equal to one year's
district expenditures. The City will continue to annually review the estimated costs and
expenses for the District as well as reserve fund levels, in order to determine if future levies can
be reduced as well.
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #09
Page 315
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the San Bernardino County Assessor Office, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 16
Fiscal Year 2020/21 ATTACHMENT #09
Page 316
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Fiscal Year 2020/21 ATTACHMENT #09
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Landscape Maintenance District No. 9 — City of Rancho Cucamonga 17
Fiscal Year 2020/21 ATTACHMENT #09
Page 317
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2020/21 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2020/21 actual assessments for the
District:
Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$436.69
1,080.00
1,080.00
$471,625.20
Multi -Family Residential
436.69
1,057.00
1,057.00
461,581.33
Non -Residential
436.69
18.28
36.56
15,965.39
Totals
2,155.281
2,173.56
$949,171.92
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2020/21.
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 18
Fiscal Year 2020/21 ATTACHMENT #09
Page 318
Preliminary Annual Engineer's Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Landscape Maintenance District No. 10
(Rancho Etiwanda)
Page 319
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 10
(RANCHO ETIWANDA)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 320
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 7
ESTIMATE OF COSTS 9
District Budget 9
Definitions of Budget Items 11
METHOD OF ASSESSMENT 12
Overview 12
General Benefit
13
Special Benefit
13
Method of Assessment Spread
14
Cost of Living Inflator
15
ASSESSMENT DIAGRAM
15
ASSESSMENT ROLL and ANNEXATIONS 17
Assessment Roll 17
Annexations 17
Page 321
ENGINEER'S LETTER
WHEREAS, on June 17, 2020, the City Council of Rancho Cucamonga (the "City"),
under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
20-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 10 (Rancho Etiwanda) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2020/21 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of
the maintenance, operations and servicing of the improvements for the District for the
referenced fiscal year, a diagram for the District, showing the area and properties proposed to
be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services $ 267,850
Operations and Maintenance 418,820
Capital Expenditures 65,000
Total Expenditures Budget 751,670
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies 590,390
Anticipated Prior Year Delinquencies Collection 7,070
Subtotal - Taxes 597,460
Other Revenues 56,250
Total Revenues Budget 653,710
Contribution to/(Use of) Fund Balance $ (97,960)
Total District EBU Count 786.00
Actual Assessment per EBU $ 758.72
Maximum Allowable Assement per EBU $ 957.93
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 1
Fiscal Year 2020/21 ATTACHMENT #10
Page 322
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #10
Page 323
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This
shall also include material, vehicle, equipment, capital improvements and
administrative costs associated with the annual administration and operation of
the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #10
Page 324
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area known as Rancho Etiwanda, which lies north of
the 210 Freeway, east of Day Creek Channel, and west of Bluegrass Ave. Typically parcels
have been annexed to the District as they have developed.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements maintained by the District include the paseos, community trails, trees,
landscaped sites and appurtenant facilities that are throughout the District. These improvements
are located within the street right-of-ways and dedicated public easements which are within the
boundaries of the District. The landscaping maintenance includes, but is not limited to, the
pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the
trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and
facilities, such as community trails, fencing and irrigation systems, includes but is not limited to,
grading and replacement of trail surfacing, trail fence repair and replacement, steel fence
painting, repair and replacement, and irrigation systems control, adjustment, trouble -shooting,
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #10
Page 325
repair and replacement. Services include personnel, materials, contracting services, utilities,
capital projects and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In
addition, it is the City's intention to continue to use cost effective materials, including the future
ability to replace landscaping with drought resistant or low water use plants, in order to lower
expenses of the District. The breakdown of maintained areas is as follows:
Parks: Day Creek Park.
Site # Descriptive Location
10-1 The west side of Day Creek Blvd from 790 feet north of Richfield Dr to Wilson Ave.
The north side of Wilson Ave from Day Creek Blvd to 227 feet west of Day
Creek Blvd. This site overlaps 10-2.
Ground Cover area: 16,941 square feet
Hardscape area: 3,589 square feet
10-2 The north and south side of Wilson Ave from 497 feet west of Alvarado PI to Day
Creek Blvd. The south side of Wilson Ave from Day Creek Blvd to Bluegrass Ave.
The Wilson Ave median from Day Creek Blvd to Bluegrass Ave.
Ground Cover area: 47,275 square feet
Hardscape area: 6,444 square feet
10-3 The west side of Day Creek Blvd from Wilson Ave to 144 feet south of Clydesdale Dr.
The Day Creek Blvd median from Wilson Ave to Banyan St.
Ground Cover area: 32,619 square feet
Hardscape area: 10,983 square feet
10-4
10-5
The east side of Day Creek Blvd from 648 feet south of Keenland Dr to Wilson Ave.
Ground Cover area: 15,952 square feet
Hardscape area: 4,365 square feet
The west side of Bluegrass Ave from Wilson Ave to 705 feet south of Challendon Dr.
Ground Cover area: 26,882 square feet
Hardscape area: 12,220 square feet
10-6 The south side of Banyan St from Rochester Ave to Day Creek Blvd. The north side of
Banyan St from 427 feet west of Rocking Horse PI to Rocking Horse PI. The west side
of Day Creek Blvd from Banyan St to Vintage Dr. The north side of Vintage Dr from
Day Creek Blvd to the paseo ending 153 feet west of Sandhill PI.
Ground Cover area: 44,000 square feet
Hardscape area: 16,197 square feet
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 5
Fiscal Year 2020/21 ATTACHMENT #10
Page 326
10-7 The north side of Vintage Dr from 180 feet east of Taylor Canon PI to Day Creek Blvd.
The east side of Day Creek Blvd from Vintage Dr to Banyan St. The south side of
Banyan St from Day Creek Blvd to Bluegrass Ave.
Ground Cover area: 22,164 square feet
Hardscape area: 11,724 square feet
10-8 The landscape against the south side facing wall north of the 210 freeway from the
top of the slope on the east side of Day Creek Blvd to 300 feet eastward. The Day
Creek Blvd median from the 210 freeway to Vintage Dr. The east side of Day Creek
Blvd from Caltrans ROW to Vintage Dr. The south side of Vintage Dr from Day Creek
Blvd to 180 feet east of Taylor Canyon PI.
Ground Cover area: 16,841 square feet
Hardscape area: 7,025 square feet
10-9 The north side of Coyote Dr from Brookstone PI to Day Creek Blvd. The east side of
Day Creek Blvd from Coyote Dr to 358 feet north of Coyote Dr. The west side of Day
Creek Blvd from 118 feet north of Coyote Dr to 380 feet north of Coyote Dr.
Ground Cover area: 9,403 square feet
Hardscape area: 6,052 square feet
10-10 The north side of Wilson Ave from 395 feet east of Day Creek Blvd to Day Creek Blvd.
The east side of Day Creek Blvd from Wilson Ave to Blackstone Dr. The south side of
Blackstone Dr from Day Creek Blvd to Stoneview Rd. The north side of Blackstone Dr
from Day Creek Blvd to 165 feet west of Stoneview Rd.
Ground Cover area: 26,304 square feet
Hardscape area: 19,117 square feet
10-11 The west side of Day Creek Blvd from 340 feet north of Banyan St to Banyan St. The
north side of Banyan St from Day Creek Blvd to Rocking Horse PI.
Ground Cover area: 20,378 square feet
Hardscape area: 11,212 square feet
10-12 The paseo on the east side of Stoneview Rd across from Duncaster PI.
Ground Cover area: 3,326 square feet
Hardscape area: 2,374 square feet
10-13 The west side of Day Creek Blvd from 340 feet south of Vintage Dr to 915 feet south
of Vintage Dr.
Ground Cover area: 27,416 square feet
Hardscape area: 16,167 square feet
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #10
Page 327
10-14 The south side of Vintage Dr from Saddle Tree PI to Day Creek Blvd. The west side
of Day Creek Blvd from Vintage Dr to 325 feet south of Vintage Dr.
Ground Cover area: 7,777 square feet
Hardscape area: 8,101 square feet
*This sites irrigation pump and valves are powered from site 10-13
Ground cover, shrubs and turf areas that make up parkways, median islands and paseos are
maintained under contract by a private landscape maintenance company. Parks are maintained
by the City's Park Maintenance Crews.
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #10
Page 328
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Landscape Maintenance District No. 10 – City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #10
Page 329
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Capital Expenditures:
Captial Project 65,000
Total Expenditures Budget $ 751,670
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #10
Page 330
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 166,340
Overtime Salaries
1,050
Part-time Salaries
16,510
Fringe Benefits
83,950
Subtotal - Personnel
267,850
Operations and Maintenance:
Operations and Maintenance:
O & M/General
21,400
O & "Facilities
1,500
Emergency Equipment and Vehicle Rental
3,300
Equip Operations & Maint
500
Subtotal - Operations and Maintenance
26,700
Contract Services:
Contract Services/General
163,020
Contract Sery/Facilities
3,770
Tree Maintenance
11,800
Subtotal - Contract Services
178,590
Utilities:
Water Utilities
109,590
Electric Utilities
17,560
Subtotal - Utilities
127,150
Assessment Administration
4,120
Admin./General Overhead
81,610
Misc Contributions to City
650
Subtotal - Operations and Maintenance
418,820
Capital Expenditures:
Captial Project 65,000
Total Expenditures Budget $ 751,670
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #10
Page 330
Fiscal Year
2020/21 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 590,390
Anticipated Prior Year Delinquencies Collection 7,070
Subtotal - Taxes 597,460
Other Revenues:
Interest Earnings
23,320
Other Rental/Lease Income
25,050
Park Maintenance Fees
230
Sports Field User Group Rentals
250
Sports Lighting Fees - Lights on Site
3,900
Other Revenue
3,500
Subtotal - Other Revenues:
56,250
Total Revenues Budget
653,710
Contribution to/(Use of) Fund Balance
$
(97,960)
Total Gross Estimated Assessments
$
596,353.92
Total District EBU Count
786.00
Actual Assessment per EBU - Fiscal Year 2020/21
$
758.72
Maximum Allowable Assement per EBU - Fiscal Year 2020/21
$
957.93
Each year, prior to the assessments being placed on the tax roll, the City will review the budget
and determine the amount needed to maintain the improvements for the upcoming fiscal year.
The actual assessment per Equivalent Benefit Unit (EBU) will be based on the estimated costs
of maintenance, available fund balance and maximum allowable assessment with the goal of
maintaining the improvements in a satisfactory and healthy condition. The actual assessment
amount may be lower than the maximum allowable assessment; however, it may not exceed the
maximum unless the increase is approved by the property owners in accordance with
Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2020 $ 1,284,957
Contribution to/(Use of) Reserve - Fiscal Year 2020/21 (97,960)
Estimated Reserve Fund Balance, June 30, 2021 $ 1,186,997
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 10
Fiscal Year 2020/21 ATTACHMENT #10
Page 331
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and
staff of the City, as well as consultants, for providing the administration, coordination and
management of District services, operations, and incidental expenses related to the District.
This item also includes creation of an annual Engineer's Report, resolutions and placing the
assessment amounts onto the County tax roll each year, along with responding to any public
inquiries and future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include new monuments,
irrigation systems, and other large improvements.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports
Field User Group Rentals, and parking permits (Metrolink Station paid parking).
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #10
Page 332
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D. all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the operation, maintenance and
servicing of landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #10
Page 333
General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the
special benefits can be included in the amount of the assessments imposed.
In this District, the improvements being financed consists of the maintenance of local
improvements located within the boundaries of the District and include paseos, street trees,
landscaped areas and appurtenant facilities that are located throughout the District and were
installed to create a common landscape theme and neighborhood identity for parcels within the
District. The improvements are situated within the public rights-of-way of the internal local street
network within the District which provides ingress and egress for parcels within the District to
access the City's system of arterial streets. City residents and traffic from parcels not within the
District do not use the internal local street network or paseos except for the express purpose of
accessing properties located within the District, and therefore do not benefit from the
improvements. Only parcels which are within the District and proximate to the improvements
and within the District are being assessed. Accordingly, there is a direct physical and visual
nexus between each parcel being assessed and the improvements to be funded by the
assessment that does not exist for parcels outside of the District boundary and that is particular
and distinct from that shared by the public at large. Under these circumstances, all of the
benefits conferred are direct and local in nature, and provide a benefit to only those parcels
located within the boundaries of the District.
Based upon this, it has been determined that there is no quantifiable general benefit to the
surrounding community and the public in general from the maintenance of the improvements
within the boundaries of the District, and therefore no portion of the project costs should be
attributed to general benefit.
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within
the District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 13
Fiscal Year 2020/21 ATTACHMENT #10
Page 334
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements, including the community trails, were installed and are maintained
specifically for the properties within the District, only properties within the District receive a
special benefit and are assessed for said maintenance.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements is identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one EBU. The following table provides the weighting factors
applied to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following summarizes the Fiscal Year 2020/21 maximum allowable assessment rates for
the District:
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #10
Page 335
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Single Family Residential
$957.93
$758.72
786.00
786.00
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #10
Page 335
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The
proposed individual assessments are shown on the assessment roll in this report.
Cost of Living Inflator
Each fiscal year beginning with Fiscal Year 2002/03, the maximum allowable assessment may
increase each year, based upon the Consumer Price Index ("CPI"), All Urban Consumers (CPI -
U), for the Riverside — San Bernardino — Ontario Consumer Price Index area, as determined by
the United States Department of Labor, Bureau of Labor Statistics, or its successor. The
Engineer shall compute the percentage difference between the CPI for March of each year and
the CPI for the previous March, and shall then adjust the existing assessment by an amount not
to exceed such percentage for the following fiscal year. Should the Bureau of Labor Statistics
revise such index or discontinue the preparation of such index, the Engineer shall use the
revised index or a comparable system as approved by the City Council for determining
fluctuations in the cost of living. If for any reason the percentage change is negative the
maximum allowable assessment would not be decreased by reason of such negative
percentage change and would remain at the amount as computed on the previous fiscal year
regardless of any CPI adjustment. The annual assessment cannot exceed the actual costs to
operate the District in any given year. If operating costs are such that the maximum assessment
amount is not needed, the City would levy only what is needed for that year.
The actual assessment rate for Fiscal Year 2020/21 will increase from $736.62 to $758.72 per
single-family residence, a CPI increase of 3.0% as compared to Fiscal Year 2019/20.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the San Bernardino County Assessor Office, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #10
Page 336
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Landscape Maintenance District No. 10 — City of Rancho Cucamonga 16
Fiscal Year 2020/21 ATTACHMENT #10
Page 337
ASSESSMENT ROLL and ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2020/21 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following tables summarize the Fiscal Year 2020/21 actual assessment for the
District:
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2020/21.
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 17
Fiscal Year 2020/21 ATTACHMENT #10
Page 338
Actual
Assessment
Total
Property Type (County Use Code)
Rate per EBU
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$758.72
786.00
786.00
$596,353.92
Totals
786.00
786.00
$596,353.92
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2020/21.
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 17
Fiscal Year 2020/21 ATTACHMENT #10
Page 338
Preliminary Annual Engineer's Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Street Lighting Maintenance District No. 1
(Arterials)
Page 339
CITY OF RANCHO CUCAMONGA
STREET LIGHTING MAINTENANCE DISTRICT NO. 1
(ARTERIALS)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 340
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION
3
Reason for Assessment
3
Process for Annual Assessment
3
PLANS AND SPECIFICATIONS
4
Description of the Boundaries of the District
4
Description of Improvements and Services
4
Map of Improvements
5
ESTIMATE OF COSTS
7
District Budget
7
Definitions of Budget Items
9
METHOD OF ASSESSMENT
10
Overview
10
Special Benefit 11
General Benefit 11
Method of Assessment Spread 11
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 341
ENGINEER'S LETTER
WHEREAS, on June 17, 2020, the City Council of Rancho Cucamonga (the "City"),
under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
20-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street
Lighting Maintenance District No. 1 (Arterial) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare
and file an Annual Engineer's Report for Fiscal Year 2020/21 pursuant to the requirements of
the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing
the general nature, location and extent of the improvements to be maintained, an estimate of
the costs of the maintenance, operations and servicing of the improvements for the District for
the referenced fiscal year, a diagram for the District, showing the area and properties proposed
to be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street
lighting, and estimated costs of maintenance, operation and servicing of the improvements to be
paid by the assessable real property within the boundaries of the District in proportion to the
special benefit received. The following table summarizes the proposed assessment.
Expenditures
Personnel Services
Operations and Maintenance
Debt Service
Transfer Out
Total Expenditures Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Anticipated Prior Year Delinquencies Collection
Subtotal - Taxes
Other Revenues
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
Fiscal Year
2020/21 Budget
$ 22,740
629,830
247,450
113,200
1,013,220
820,470
7,260
827,730
13,240
840,970
$ (172,250)
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga
Fiscal Year 2019/20
46, 734.18
17.77
17.77
1
ATTACHMENT #11
Page 342
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirely of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #11
Page 343
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting or appurtenant facilities. This shall also
include material, vehicle, equipment, capital improvements, the installation of
LED street lighting, and administrative costs associated with the annual
administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #11
Page 344
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing, must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as the entire City of Rancho Cucamonga.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of street lights, traffic signals and
appurtenant facilities throughout the District. The maintenance and servicing includes, but is not
limited to, furnishing electric current for public lighting facilities including street lights and traffic
signals, and associated appurtenant facilities. Services include personnel, materials, contracting
services, utilities, and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in operational and satisfactory condition. In addition, it
is the City's intention to continue to use cost effective materials, in order to lower expenses of
the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation
of LED street lighting specially benefiting the properties within the District has been added to the
improvements.
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #11
Page 345
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be
maintained using District funds.
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 5
Fiscal Year 2020/21 ATTACHMENT #11
Page 346
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Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #11
Page 347
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Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #11
Page 347
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #11
Page 348
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 15,360
Fringe Benefits
7,380
Subtotal - Personnel
22,740
Operations and Maintenance:
Training
180
Membership Dues
50
O & M/General
7,990
Cellular Technology
2,000
Equipment Operations and Maintenance
500
Subtotal - Operations and Maintenance
10,720
Contract Services
47,750
Utilities:
Telephone Utilities
1,500
Electric Utilities
358,160
Subtotal - Utilities
359,660
Assessment Administration
152,990
Adm in./General Overhead
58,710
Subtotal - Operations and Maintenance
629,830
Debt Service:
Interest Expense
35,320
Principal Repayments
212,130
Subtotal - Debt Service
247,450
Transfer Out - General City Street Lights Fund
113,200
Total Expenditures Budget
$ 1,013,220
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #11
Page 348
Fiscal Year
2020/21 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 820,470
Anticipated Prior Year Delinquencies Collection 7,260
Subtotal - Taxes 827,730
Other Revenues:
Interest Earnings 13,240
Total Revenues Budget $ 840,970
Contribution to/(Use of) Fund Balance $ (172,250)
Total Gross Estimated Assessments $ 828,747.71
Total District EBU Count 46,734.18
Actual Assessment per EBU - Fiscal Year 2020/21 $17.77
Maximum Allowable Assement per EBU - Fiscal Year 2020/21 $17.77
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be lower than the maximum allowable assessment; however, it may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2020 $ 598,211
Contribution to/(Use of) Reserve - Fiscal Year 2020/21 (172,250)
Estimated Reserve Fund Balance, June 30, 2021 $ 425,961
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #11
Page 349
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Utilities: This item includes the costs to furnish electricity and telephone services, as required,
for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities
throughout the District.
Assessment Administration: This item includes the cost to all particular departments and
staff of the City, and consultants for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include installation of safety
lights and other large improvements.
Debt Service: This item includes the repayment of interest and principal to the City Capital
Reserve Fund for the acquisition of street lights and installation of LED street lighting within the
District.
Transfer Out - General City Street Lights Fund: This item includes the cost for the
replacement and installation of District owned street lights. These costs are incurred in the
General City Street Lights Fund and reimbursed by the District.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings and Developer Energizing Fees.
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #11
Page 350
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the public lighting facilities, including
traffic signals.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 10
Fiscal Year 2020/21 ATTACHMENT #11
Page 351
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District, and as such confer a special and direct benefit to parcels within
the District by:
• improving the livability, safety, appearance, and desirability for properties within the
boundaries of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing for safe vehicular and pedestrian access for properties within the District, and
• providing beautification and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements were installed and are maintained specifically for the properties within the
District; only properties within the District receive a special benefit and are assessed for said
maintenance.
General Benefit
In addition to the special benefits received by parcels within the District, there are derivative
general benefits that are conferred on parcels outside the boundaries of the District which
include:
• the safety and visual enhancement of the area to persons or vehicles that may travel
through the District
However, it has been determined that these benefits are derivative and do not provide a direct
benefit to parcels outside of the district that are not being assessed.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements are identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed.
Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #11
Page 352
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined; however, the assessment per parcel has
remained the same since Fiscal Year 1996/97. Further, no parcel included in the District
formation or annexations prior to when the language was refined, are now being levied
differently than they were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The Equivalent Benefit Unit ("EBU") method of apportionment
uses the single-family home as the basic unit of assessment.
A single-family home equals one Equivalent Benefit Unit (EBU). Every other land -use is
converted to EBUs based on an assessment formula that equates to the property's specific
development status, type of development (land -use), and size of the property, as compared to a
single-family home. The following table provides the weighting factors applied to various land -
use types, as assigned by County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Benefit Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Multi -Family Residential
1.00
Unit
Non -Residential
2.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2020/21 maximum allowable assessment rates
for the District:
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #11
Page 353
Maximum
Allowable
Actual
Assessment
Asessment
Total
Property Type (County Use Code)
Rate per EBU
Rate per EBU
Units/Acres
Total EBUs
Single Family Residential
$17.77
$17.77
28,510.00
28,510.00
Multi -Family Residential
17.77
17.77
11,763.00
11,763.00
Non -Residential
17.77
17.77
3,230.59
6,461.18
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #11
Page 353
The total amount of maintenance and incidental costs for maintaining the street lights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the County Assessor of the County San Bernardino, at the time this report was
prepared, and are incorporated by reference herein and made part of this Engineer's Report.
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 13
Fiscal Year 2020/21 ATTACHMENT #11
Page 354
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Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #11
Page 355
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2020/21 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarize the Fiscal Year 2020/21 actual assessments for the
District:
Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$17.77
28,510.00
28,510.00
$506,622.70
Multi -Family Residential
17.77
11,763.00
11,763.00
209,028.51
Non -Residential
17.77
3,230.59
6,461.18
113,096.50
Totals
1.21
43,503.59
46,734.18
$828,747.71
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
The following annexations are effective for Fiscal Year 2020/21:
Apn
Annexation
Date
Project Name
Total Units/
Acres
Total EBUs
Property Type
0229-151-10, 12, 20 &
0229-161-09, 10, 11 & 12
02/06/19
DRC2018-00183
3.52
3.52
CO/IND
1089-031-36
03/06/19
PM20032
140.00
140.00
CONDO
1089-581-09
04/17/19
DRC2017-00889
1.21
1.21
CO/IND
0207-231-01
06/05/19
DRC2017-00439
2.38
2.38
CO/IND
0208-353-07
10/02/19
PM19851
1.97
1.97
CO/IND
0209-201-20
10/02/19
DRC2017-00448
3.72
3.72
CO/IND
0202-061-05 & 49
12/04/19
DRC2017-01023
2.00
2.00
SFD
0209-262-25
12/18/19
DRC2018-00553
5.40
5.4
CO/IND
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #11
Page 356
Preliminary Annual Engineer's Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Street Lighting Maintenance District No. 2
(Local Streets)
Page 357
CITY OF RANCHO CUCAMONGA
STREET LIGHTING MAINTENANCE DISTRICT NO. 2
(LOCAL STREETS)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 358
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION
3
Reason for Assessment
3
Process for Annual Assessment
3
PLANS AND SPECIFICATIONS
4
Description of the Boundaries of the District
4
Description of Improvements and Services
4
Map of Improvements
5
ESTIMATE OF COSTS
7
District Budget
7
Definitions of Budget Items
9
METHOD OF ASSESSMENT
10
Overview
10
Special Benefit 11
General Benefit 11
Method of Assessment Spread 11
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 359
ENGINEER'S LETTER
WHEREAS, on June 17, 2020, the City Council of Rancho Cucamonga (the "City"),
under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
20-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light
Maintenance District No. 2 (Local Streets) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare
and file an Annual Engineer's Report for Fiscal Year 2020/21 pursuant to the requirements of
the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing
the general nature, location and extent of the improvements to be maintained, an estimate of
the costs of the maintenance, operations and servicing of the improvements for the District for
the referenced fiscal year, a diagram for the District, showing the area and properties proposed
to be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street
lighting, and estimated costs of maintenance, operation and servicing of the improvements to be
paid by the assessable real property within the boundaries of the District in proportion to the
special benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2020/21 Budget
Expenditures
Operations and Maintenance 330,720
Debt Service 252,180
Transfer Out 110,860
Total Expenditures Budget 693,760
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies 372,410
Anticipated Prior Year Delinquencies Collection 4,020
Subtotal - Taxes 376,430
Transfer In -General Fund 317,330
Transfer In - CFD Empire Lakes 1,900
Total Revenues Budget 695,660
Contribution to/(Use of) Fund Balance $ 1,900
Total District EBU Count 9,411.32
Actual Assessment per EBU $ 39.97
Maximum Allowable Assement per EBU $ 39.97
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 1
Fiscal Year 2020/21 ATTACHMENT #12
Page 360
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirely of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #12
Page 361
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting or appurtenant facilities. This shall also
include material, vehicle, equipment, capital improvements, the installation of
LED street lighting, and administrative costs associated with the annual
administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #12
Page 362
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as the entire City west of Haven Ave.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of street lights, traffic signals and
appurtenant facilities throughout the District. The maintenance and servicing includes, but is not
limited to, furnishing electric current for public lighting facilities including street lights and traffic
signals, and associated appurtenant facilities. Services include personnel, materials, contracting
services, utilities, and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in operational and satisfactory condition. In addition, it
is the City's intention to continue to use cost effective materials, in order to lower expenses of
the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and
installation of LED street lighting specially benefiting the properties within the District has been
added to the improvements.
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #12
Page 363
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be
maintained using District funds.
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 5
Fiscal Year 2020/21 ATTACHMENT #12
Page 364
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Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #12
Page 365
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Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #12
Page 365
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Total Expenditures Budget
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga
Fiscal Year 2020/21
693,760
7
ATTACHMENT #12
Page 366
Fiscal Year
2020/21 Budget
Expenditures
Operations and Maintenance:
Contract Services/General
$ 20,980
Utilities:
Electric Utilities
269,740
Assessment Administration
38,080
Adm in./General Overhead
1,920
Subtotal - Operations and Maintenance
330,720
Debt Services:
Interest Expense
35,990
Principal Repayments
216,190
Subtotal - Debt Service
252,180
Transfer Out - General Street Lights Fund
110,860
Total Expenditures Budget
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga
Fiscal Year 2020/21
693,760
7
ATTACHMENT #12
Page 366
Fiscal Year
2020/21 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 372,410
Anticipated Prior Year Delinquencies Collection 4,020
Subtotal - Taxes 376,430
Transfer In
Transfer In - General Fund
Transfer In - CFD Empire Lakes
317,330
1,900
319,230
Total Revenues Budget 695,660
Contribution to/(Use of) Fund Balance $ 1,900
Total Gross Estimated Assessments $ 376,170.45
Total District EBU Count 9,411.32
Actual Assessment per EBU - Fiscal Year 2020/21 $ 39.97
Maximum Allowable Assement per EBU - Fiscal Year 2020/21 $ 39.97
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be lower than the maximum allowable assessment; however, it may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
It is the intent of the City of Rancho Cucamonga to maintain an Operating Reserve which shall
not exceed the estimated costs of maintenance and servicing of the improvements prior to
December 10 of the fiscal year, or when the City expects to receive its apportionment of special
assessments and tax collections from the County, whichever is later. The reserve balance
information for the District is as follows:
Estimated Reserve Fund Balance, June 30, 2020
Contribution to/(Use of) Reserve - Fiscal Year 2020/21
Estimated Reserve Fund Balance, June 30, 2021
Operating Reserve
$ 968,262
1,900
$ 970,162
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga
Fiscal Year 2020/21
8
ATTACHMENT #12
Page 367
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Utilities: This item includes the costs to furnish electricity and telephone services, as required,
for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities
throughout the District.
Assessment Administration: This item includes the cost to all particular departments and
staff of the City, and consultants for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include installation of safety
lights and other large improvements.
Debt Service: This item includes the repayment of interest and principal to the City Capital
Reserve Fund for the acquisition of street lights and installation of LED street lighting within the
District.
Transfer Out - General City Street Lights Fund: This item includes the cost for the
replacement and installation of District owned street lights. These costs are incurred in the
General City Street Lights Fund and reimbursed by the District.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings and Developer Energizing Fees.
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #12
Page 368
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the public lighting facilities, including
traffic signals.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 10
Fiscal Year 2020/21 ATTACHMENT #12
Page 369
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District, and as such confer a special and direct benefit to parcels within
the District by:
• improving the livability, safety, appearance, and desirability for properties within the
boundaries of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing for safe vehicular and pedestrian access for properties within the District, and
• providing beautification and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements were installed and are maintained specifically for the properties within the
District; only properties within the District receive a special benefit and are assessed for said
maintenance.
General Benefit
In addition to the special benefits received by parcels within the District, there are derivative
general benefits that are conferred on parcels outside the boundaries of the District which
include:
• the safety and visual enhancement of the area to persons or vehicles that may travel
through the District
However, it has been determined that these benefits are derivative and do not provide a direct
benefit to parcels outside of the District that are not being assessed.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements are identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed.
Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #12
Page 370
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined; however, the assessment per parcel has
remained the same since Fiscal Year 1996/97. Further, no parcel included in the District
formation or annexations prior to when the language was refined, are now being levied
differently than they were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single family home as
the basic unit of assessment.
A single family home equals one EBU. Every other land -use is converted to EBUs based on an
assessment formula that equates to the property's specific development status, type of
development (land -use), and size of the property, as compared to a single family home. The
following table provides the weighting factors applied to various land -use types, as assigned by
County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Multi -Family Residential
1.00
Unit
Non -Residential
2.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates
for the District:
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #12
Page 371
Maximum
Allowable
Actual
Assessment
Asessment
Total
Property Type (County Use Code)
Rate per EBU
Rate per EBU
Units/Acres
Total EBUs
Single Family Residential
$39.97
$39.97
7,290.00
7,290.00
Multi -Family Residential
39.97
39.97
2,051.00
2,051.00
Non -Residential
39.97
39.97
35.16
70.32
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #12
Page 371
The total amount of maintenance and incidental costs for maintaining the street lights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the Assessor of the County San Bernardino, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 13
Fiscal Year 2020/21 ATTACHMENT #12
Page 372
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Fiscal Year 2020/21 ATTACHMENT #12
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Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #12
Page 373
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2020/21 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2020/21 actual assessments for the
District:
Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$39.97
7,290.00
7,290.00
$ 291,381.30
Multi -Family Residential
39.97
2,051.00
2,051.00
$ 81,978.47
Non -Residential
39.97
35.16
70.32
$ 2,810.68
Totals
9,376.16
9,411.32
$ 376,170.45
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
The following annexations are effective for Fiscal Year 2020/21:
Annexation
Apn Date
Total Units/
Project Name Acres Total EBUs Property Type
0202-061-05 & 49 12/04/19
DRC2017-01023 2.00 2.00 SFD
1061-571-01 12/18/19
DRC2018-00377 1.00 1.00 SFD
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #12
Page 374
Preliminary Annual Engineer's Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Street Lighting Maintenance District No. 3
(Victoria Planned Community)
Page 375
CITY OF RANCHO CUCAMONGA
STREET LIGHTING MAINTENANCE DISTRICT NO. 3
(VICTORIA PLANNED COMMUNITY)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 376
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION
3
Reason for Assessment
3
Process for Annual Assessment
3
PLANS AND SPECIFICATIONS
4
Description of the Boundaries of the District
4
Description of Improvements and Services
4
Map of Improvements
5
ESTIMATE OF COSTS
7
District Budget
7
Definitions of Budget Items
9
METHOD OF ASSESSMENT
10
Overview
10
Special Benefit 11
General Benefit 11
Method of Assessment Spread 11
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 377
ENGINEER'S LETTER
WHEREAS, on June 17, 2020, the City Council of Rancho Cucamonga (the "City"),
under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
20-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light
Maintenance District No. 3 (Victoria Planned Community) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare
and file an Annual Engineer's Report for Fiscal Year 2020/21 pursuant to the requirements of
the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing
the general nature, location and extent of the improvements to be maintained, an estimate of
the costs of the maintenance, operations and servicing of the improvements for the District for
the referenced fiscal year, a diagram for the District, showing the area and properties proposed
to be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street
lighting, and estimated costs of maintenance, operation and servicing of the improvements to be
paid by the assessable real property within the boundaries of the District in proportion to the
special benefit received. The following table summarizes the proposed assessment.
Expenditures
Personnel Services
Operations and Maintenance
Debt Service
Transfer Out
Total Expenditures Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Anticipated Prior Year Delinquencies Collection
Subtotal - Taxes
Other Revenues
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Fiscal Year
2020/21 Budget
$ 31,480
159,350
94,690
43,960
329,480
377,600
2,570
380,170
30,060
410,230
$ 80,750
Total District EBU Count 8,089.24
Actual Assessment per EBU $ 47.15
Maximum Allowable Assement per EBU $ 47.15
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 1
Fiscal Year 2020/21 ATTACHMENT #13
Page 378
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #13
Page 379
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting or appurtenant facilities. This shall also
include material, vehicle, equipment, capital improvements, the installation of
LED street lighting, and administrative costs associated with the annual
administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #13
Page 380
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area located south of the 210 Freeway, west of
Etiwanda Ave, southwest of the 1-15 Freeway and east of Haven Ave, also known as the
Victoria Neighborhood Planned Community, and are more particularly in the diagram of the
District included herein.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of street lights, traffic signals and
appurtenant facilities throughout the District. The maintenance and servicing includes, but is not
limited to, furnishing electric current for public lighting facilities including street lights and traffic
signals, and associated appurtenant facilities. Services include personnel, materials, contracting
services, utilities, and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in operational and satisfactory condition. In addition, it
is the City's intention to continue to use cost effective materials, in order to lower expenses of
the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation
of LED street lighting specially benefiting the properties within the District has been added to the
improvements.
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #13
Page 381
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be
maintained using District funds.
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 5
Fiscal Year 2020/21 ATTACHMENT #13
Page 382
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Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #13
Page 383
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services:
Regular Salaries $ 21,270
Fringe Benefits 10,210
Subtotal - Personnel 31,480
Operations and Maintenance:
Operations and Maintenance:
Training
180
Membership Dues
50
O & M/General
9,940
Contract Services
8,050
Subtotal - Operations and Maintenance
18,220
Utilities:
Electric Utilities
100,150
Assessment Administration
34,240
Admin./General Overhead
6,740
Subtotal - Operations and Maintenance
159,350
Debt Service:
Interest Expense 13,520
Principal Repayments 81,170
Subtotal - Debt Service 94,690
Transfer Out - General Street Lights Fund 43,960
Total Expenditures Budget
$ 329,480
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #13
Page 384
Fiscal Year
2020/21 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 377,600
Anticipated Prior Year Delinquencies Collection 2,570
Subtotal - Taxes 380,170
Other Revenues:
Interest Earnings 30,060
Total Revenues Budget 410,230
Contribution to/(Use of) Fund Balance $ 80,750
Total Gross Estimated Assessments $ 381,407.67
Total District EBU Count 8,089.24
Actual Assessment per EBU - Fiscal Year 2020/21 $ 47.15
Maximum Allowable Assement per EBU - Fiscal Year 2020/21 $ 47.15
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be lower than the maximum allowable assessment; however, it may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Estimated Reserve Fund Balance, June 30, 2020
Contribution to/(Use of) Reserve - Fiscal Year 2020/21
Estimated Reserve Fund Balance, June 30, 2021
Operating Reserve
$ 1,554,261
80,750
$ 1,635,011
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #13
Page 385
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Utilities: This item includes the costs to furnish electricity and telephone services, as required,
for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities
throughout the District.
Assessment Administration: This item includes the cost to all particular departments and
staff of the City, and consultants for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include installation of safety
lights and other large improvements.
Debt Service: This item includes the repayment of interest and principal to the City General
Fund for the acquisition of street lights and installation of LED street lighting within the District.
Transfer Out - General City Street Lights Fund: This item includes the cost for the
replacement and installation of District owned street lights. These costs are incurred in the
General City Street Lights Fund and reimbursed by the District.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings and Developer Energizing Fees.
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #13
Page 386
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the public lighting facilities, including
traffic signals.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 10
Fiscal Year 2020/21 ATTACHMENT #13
Page 387
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District, and as such confer a special and direct benefit to parcels within
the District by:
• improving the livability, safety, appearance, and desirability for properties within the
boundaries of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing for safe vehicular and pedestrian access for properties within the District, and
• providing beautification and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements were installed and are maintained specifically for the properties within the
District; only properties within the District receive a special benefit and are assessed for said
maintenance.
General Benefit
In addition to the special benefits received by parcels within the District, there are derivative
general benefits that are conferred on parcels outside the boundaries of the District which
include:
• the safety and visual enhancement of the area to persons or vehicles that may travel
through the District
However, it has been determined that these benefits are derivative and do not provide a direct
benefit to parcels outside of the district that are not being assessed.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements are identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon
the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #13
Page 388
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined; however, the assessment per parcel has
remained the same since Fiscal Year 1996/97. Further, no parcel included in the District
formation or annexations prior to when the language was refined, are now being levied
differently than they were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one Equivalent Dwelling Unit (EBU). Every other land -use is
converted to EBUs based on an assessment formula that equates to the property's specific
development status, type of development (land -use), and size of the property, as compared to a
single-family home. The following table provides the weighting factors applied to various land -
use types, as assigned by County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Multi -Family Residential
1.00
Unit
Non -Residential
2.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2020/21 maximum allowable assessment rates
for the District:
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #13
Page 389
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Single Family Residential
$47.15
$47.15
6,512.00
6,512.00
Multi -Family Residential
47.15
47.15
589.00
589.00
Non -Residential
47.15
47.15
257.41
514.82
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #13
Page 389
The total amount of maintenance and incidental costs for maintaining the street lights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the Assessor of the County San Bernardino, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 13
Fiscal Year 2020/21 ATTACHMENT #13
Page 390
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Fiscal Year 2020/21 ATTACHMENT #13
Page 391
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Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #13
Page 391
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2020/21 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2020/21 actual assessments for the
District:
Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$47.15
6,843.00
6,843.00
$322,647.45
Multi -Family Residential
47.15
729.00
729.001
$34,372.35
Non -Residential
47.15
258.62
517.24
$24,387.87
Totals
7,830.62
8,089.24
$381,407.67
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
The following annexation is effective for Fiscal Year 2020/21:
Apn
Annexation
Date
Project Name
Total Units/
Acres
Total EBUs
Property Type
1089-031-36
03/06/19
PM20032
140.00
140.00
CONDO
1089-581-09
04/17/19
DRC2017-00889
1.21
1.21
CO/IND
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #13
Page 392
Preliminary Annual Engineer's Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Street Lighting Maintenance District No. 4
(Terra Vista Planned Community)
Page 393
CITY OF RANCHO CUCAMONGA
STREET LIGHTING MAINTENANCE DISTRICT NO. 4
(TERRA VISTA PLANNED COMMUNITY)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 394
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION
3
Reason for Assessment
3
Process for Annual Assessment
3
PLANS AND SPECIFICATIONS
4
Description of the Boundaries of the District
4
Description of Improvements and Services
4
Map of Improvements
5
ESTIMATE OF COSTS
7
District Budget
7
Definitions of Budget Items
9
METHOD OF ASSESSMENT
10
Overview
10
Special Benefit 11
General Benefit 11
Method of Assessment Spread 11
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 395
ENGINEER'S LETTER
WHEREAS, on June 17, 2020, the City Council of Rancho Cucamonga (the "City"),
under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
20-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light
Maintenance District No. 4 (Terra Vista Planned Community) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare
and file an Annual Engineer's Report for Fiscal Year 2020/21 pursuant to the requirements of
the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing
the general nature, location and extent of the improvements to be maintained, an estimate of
the costs of the maintenance, operations and servicing of the improvements for the District for
the referenced fiscal year, a diagram for the District, showing the area and properties proposed
to be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street
lighting, and estimated costs of maintenance, operation and servicing of the improvements to be
paid by the assessable real property within the boundaries of the District in proportion to the
special benefit received. The following table summarizes the proposed assessment.
Expenditures
Personnel Services
Operations and Maintenance
Debt Service
Transfer Out
Total Expenditures Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Anticipated Prior Year Delinquencies Collection
Subtotal - Taxes
Other Revenues
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
Fiscal Year
2020/21 Budget
$ 31,480
81,840
47,780
20,410
181,510
164,740
720
165,460
12,360
177,820
$ (3,690)
5,745.80
$ 28.96
$ 28.96
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 1
Fiscal Year 2020/21 ATTACHMENT #14
Page 396
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #14
Page 397
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting or appurtenant facilities. This shall also
include material, vehicle, equipment, capital improvements, the installation of
LED street lighting, and administrative costs associated with the annual
administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #14
Page 398
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area of the City known as the Terra Vista Planned
Community, which is located north of Foothill Blvd, west of Rochester Ave, east of Haven Ave,
south of Base Line Rd and includes the northeast corner of Base Line Rd and Haven Ave.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of street lights, traffic signals and
appurtenant facilities throughout the District. The maintenance and servicing includes, but is not
limited to, furnishing electric current for public lighting facilities including street lights and traffic
signals, and associated appurtenant facilities. Services include personnel, materials, contracting
services, utilities, and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in operational and satisfactory condition. In addition, it
is the City's intention to continue to use cost effective materials, in order to lower expenses of
the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation
of LED street lighting specially benefiting the properties within the District has been added to the
improvements.
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #14
Page 399
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be
maintained using District funds.
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 5
Fiscal Year 2020/21 ATTACHMENT #14
Page 400
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Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #14
Page 401
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #14
Page 402
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 21,270
Fringe Benefits
10,210
Subtotal - Personnel
31,480
Operations and Maintenance:
Operations and Maintenance:
Training
190
Membership Dues
50
O & M/General
4,940
Equipment Operations and Maintenance
1,000
Contract Services
3,730
Subtotal - Operations and Maintenance
9,910
Utilities:
Electric Utilities
45,730
Assessment Administration
20,950
Admin./General Overhead
5,250
Subtotal - Operations and Maintenance
81,840
Debt Service:
Interest Expense
6,820
Principal Repayments
40,960
Subtotal - Debt Service
47,780
Transfer Out - General City Street Lights Fund
20,410
Total Expenditures Budget
$ 181,510
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #14
Page 402
Fiscal Year
2020/21 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 164,740
Anticipated Prior Year Delinquencies Collection 720
Subtotal - Taxes 165,460
Other Revenues:
Interest Earnings 12,360
Total Revenues Budget 177,820
Contribution to/(Use of) Fund Balance $ (3,690)
Total Gross Estimated Assessments $ 166,398.37
Total District EBU Count 5,745.80
Actual Assessment per EBU - Fiscal Year 2020/21 $ 28.96
Maximum Allowable Assement per EBU - Fiscal Year 2020/21 $ 28.96
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be lower than the maximum allowable assessment; however, it may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2020 $ 547,703
Contribution to/(Use of) Reserve - Fiscal Year 2020/21 (3,690)
Estimated Reserve Fund Balance, June 30, 2021 $ 544,013
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #14
Page 403
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Utilities: This item includes the costs to furnish electricity and telephone services, as required,
for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities
throughout the District.
Assessment Administration: This item includes the cost to all particular departments and
staff of the City, and consultants for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include installation of safety
lights and other large improvements.
Debt Service: This item includes the repayment of interest and principal to the City Capital
Reserve Fund for the acquisition of street lights and installation of LED street lighting within the
District.
Transfer Out - General City Street Lights Fund: This item includes the cost for the
replacement and installation of District owned street lights. These costs are incurred in the
General City Street Lights Fund and reimbursed by the District.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings and Developer Energizing Fees.
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #14
Page 404
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the public lighting facilities, including
traffic signals.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 10
Fiscal Year 2020/21 ATTACHMENT #14
Page 405
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District, and as such confer a special and direct benefit to parcels within
the District by:
• improving the livability, safety, appearance, and desirability for properties within the
boundaries of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing for safe vehicular and pedestrian access for properties within the District, and
• providing beautification and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements were installed and are maintained specifically for the properties within the
District; only properties within the District receive a special benefit and are assessed for said
maintenance.
General Benefit
In addition to the special benefits received by parcels within the District, there are derivative
general benefits that are conferred on parcels outside the boundaries of the District which
include:
• the safety and visual enhancement of the area to persons or vehicles that may travel
through the District
However, it has been determined that these benefits are derivative and do not provide a direct
benefit to parcels outside of the district that are not being assessed.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements are identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed.
Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #14
Page 406
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined; however, the assessment per parcel has
remained the same since Fiscal Year 1996/97. Further, no parcel included in the District
formation or annexations prior to when the language was refined, are now being levied
differently than they were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one Equivalent Dwelling Unit (EBU). Every other land -use is
converted to EBUs based on an assessment formula that equates to the property's specific
development status, type of development (land -use), and size of the property, as compared to a
single-family home. The following table provides the weighting factors applied to various land -
use types, as assigned by County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Multi -Family Residential
0.50
Unit
Non -Residential
2.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2020/21 maximum allowable assessment rates
for the District:
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #14
Page 407
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Single Family Residential
$28.96
$28.96
2,652.00
2,652.00
Multi -Family Residential
28.96
28.96
5,250.00
2,625.00
Non -Residential
28.96
28.96
234.40
468.80
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #14
Page 407
The total amount of maintenance and incidental costs for maintaining the street lights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the Assessor of the County San Bernardino, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 13
Fiscal Year 2020/21 ATTACHMENT #14
Page 408
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Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #14
Page 409
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2020/21 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2020/21 actual assessments for the
District:
Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$28.96
2,652.00
2,652.00
$76,801.92
Multi -Family Residential
28.96
5,250.00
2,625.001
76,020.00
Non -Residential
1 28.96
234.40
468.80
13,576.45
Totals
1
1 8,136.40
5,745.80
$166,398.37
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2020/21.
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #14
Page 410
Preliminary Annual Engineer's Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Street Lighting Maintenance District No. 5
(Caryn Planned Community)
Page 411
CITY OF RANCHO CUCAMONGA
STREET LIGHTING MAINTENANCE DISTRICT NO. 5
(CARYN PLANNED COMMUNITY)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 412
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 5
ESTIMATE OF COSTS 7
District Budget 7
Definitions of Budget Items 9
METHOD OF ASSESSMENT 10
Overview 10
Special Benefit 11
General Benefit 11
Method of Assessment Spread 11
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 413
ENGINEER'S LETTER
WHEREAS, on June 17, 2020, the City Council of Rancho Cucamonga (the "City"),
under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
20-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light
Maintenance District No. 5 (Caryn Planned Community) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare
and file an Annual Engineer's Report for Fiscal Year 2020/21 pursuant to the requirements of
the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing
the general nature, location and extent of the improvements to be maintained, an estimate of
the costs of the maintenance, operations and servicing of the improvements for the District for
the referenced fiscal year, a diagram for the District, showing the area and properties proposed
to be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street
lighting, and estimated costs of maintenance, operation and servicing of the improvements to be
paid by the assessable real property within the boundaries of the District in proportion to the
special benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services $ 7,170
Operations and Maintenance 39,490
Debt Service 21,470
Transfer Out 9,690
Total Expenditures Budget 77,820
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies 43,710
Anticipated Prior Year Delinquencies Collection 530
Total Revenues Budget 44,240
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
$ (33,580)
1,276.00
$ 34.60
$ 34.60
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 1
Fiscal Year 2020/21 ATTACHMENT #15
Page 414
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefitted Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report, and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #15
Page 415
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting or appurtenant facilities. This shall also
include material, vehicle, equipment, capital improvements, the installation of
LED street lighting, and administrative costs associated with the annual
administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #15
Page 416
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga. The boundaries of the District are
generally described as that area located north of the 210 Freeway, south of Banyan St, west of
Rochester Ave and east of Milliken Ave, also known as the Caryn Planned Community. The
boundaries also include Tract No. 13835 east of Rochester Ave and Tracts No. 13748, 13857
and 13858 west of Milliken Ave.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of street lights, traffic signals and
appurtenant facilities throughout the District. The maintenance and servicing includes, but is not
limited to, furnishing electric current for public lighting facilities including street lights and traffic
signals, and associated appurtenant facilities. Services include personnel, materials, contracting
services, utilities, and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in operational and satisfactory condition. In addition, it
is the City's intention to continue to use cost effective materials, in order to lower expenses of
the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation
of LED street lighting specially benefiting the properties within the District has been added to the
improvements.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #15
Page 417
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be
maintained using District funds.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 5
Fiscal Year 2020/21 ATTACHMENT #15
Page 418
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Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #15
Page 419
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #15
Page 420
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 4,840
Fringe Benefits
2,330
Subtotal - Personnel
7,170
Operations and Maintenance:
Operations and Maintenance:
Training
180
Membership Dues
50
Contract Services
1,770
O & M/General
8,990
Subtotal - Operations and Maintenance
10,990
Utilities:
Electric Utilities
20,320
Assessment Administration
6,670
Admin./General Overhead
1,510
Subtotal - Operations and Maintenance
39,490
Debt Service:
Interest Expense
3,070
Principal Repayments
18,400
Subtotal - Debt Service
21,470
Transfer Out - General Street Lights Fund
9,690
Total Expenditures Budget
$ 77,820
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #15
Page 420
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be lower than the maximum allowable assessment; however, it may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2020 $ (140,344)
Contribution to/(Use of) Reserve - Fiscal Year 2020/21 (33,580)
Estimated Reserve Fund Balance, June 30, 2021 $ (173,924)
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #15
Page 421
Fiscal Year
2020/21 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
$
43,710
Anticipated Prior Year Delinquencies Collection
530
Subtotal - Taxes
44,240
Total Revenues Budget
44,240
Contribution to/(Use of) Fund Balance
$
(33,580)
Total Gross Estimated Assessments
$
44,149.60
Total District EBU Count
1,276.00
Actual Assessment per EBU - Fiscal Year 2020/21
$
34.60
Maximum Allowable Assement per EBU - Fiscal Year 2020/21
$
34.60
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be lower than the maximum allowable assessment; however, it may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2020 $ (140,344)
Contribution to/(Use of) Reserve - Fiscal Year 2020/21 (33,580)
Estimated Reserve Fund Balance, June 30, 2021 $ (173,924)
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #15
Page 421
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Utilities: This item includes the costs to furnish electricity and telephone services, as required,
for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities
throughout the District.
Assessment Administration: This item includes the cost to all particular departments and
staff of the City, and consultants for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include installation of safety
lights and other large improvements.
Debt Service: This item includes the repayment of interest and principal to the City Capital
Reserve Fund for the acquisition of street lights and installation of LED street lighting within the
District.
Transfer Out - General City Street Lights Fund: This item includes the cost for the
replacement and installation of District owned street lights. These costs are incurred in the
General City Street Lights Fund and reimbursed by the District.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings and Developer Energizing Fees.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #15
Page 422
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the public lighting facilities, including
traffic signals.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 10
Fiscal Year 2020/21 ATTACHMENT #15
Page 423
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District, and as such confer a special and direct benefit to parcels within
the District by:
• improving the livability, safety, appearance, and desirability for properties within the
boundaries of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing for safe vehicular and pedestrian access for properties within the District, and
• providing beautification and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements were installed and are maintained specifically for the properties within the
District; only properties within the District receive a special benefit and are assessed for said
maintenance.
General Benefit
In addition to the special benefits received by parcels within the District, there are derivative
general benefits that are conferred on parcels outside the boundaries of the District which
include:
• the safety and visual enhancement of the area to persons or vehicles that may travel
through the District
However, it has been determined that these benefits are derivative and do not provide a direct
benefit to parcels outside of the district that are not being assessed.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements are identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed.
Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #15
Page 424
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined, however, the assessment per parcel has
remained the same since Fiscal Year 1996/97. Further, no parcel included in the District
formation or annexations prior to when the language was refined, are now being levied
differently than they were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one EBU. The following table provides the weighting factors
applied by land -use types, as assigned by County use code, to determine each parcel's EBU
assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2020/21 maximum allowable assessment rates
for the District:
The total amount of maintenance and incidental costs for maintaining the street lights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #15
Page 425
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Single Family Residential
$34.60
$34.60
1,276.00
1,276.00
The total amount of maintenance and incidental costs for maintaining the street lights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #15
Page 425
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the Assessor of the County San Bernardino, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 13
Fiscal Year 2020/21 ATTACHMENT #15
Page 426
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Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #15
Page 427
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2020/21 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2020/21 actual assessment for the
District:
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2020/21.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #15
Page 428
Actual
Assessment
Total
Property Type (County Use Code)
Rate per EBU
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$34.60
1,276.00
1,276.00
$44,149.60
Totals
1,276.001
1,276.001
$44,149.60
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2020/21.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #15
Page 428
Preliminary Annual Engineer's Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Street Lighting Maintenance District No. 6
(Commercial Industrial)
Page 429
CITY OF RANCHO CUCAMONGA
STREET LIGHTING MAINTENANCE DISTRICT NO. 6
(COMMERCIAL INDUSTRIAL)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 430
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION
3
Reason for Assessment
3
Process for Annual Assessment
3
PLANS AND SPECIFICATIONS
4
Description of the Boundaries of the District
4
Description of Improvements and Services
4
Map of Improvements
5
ESTIMATE OF COSTS
7
District Budget
7
Definitions of Budget Items
9
METHOD OF ASSESSMENT
10
Overview
10
Special Benefit 11
General Benefit 11
Method of Assessment Spread 11
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 431
ENGINEER'S LETTER
WHEREAS, on June 17, 2020, the City Council of Rancho Cucamonga (the "City"),
under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
20-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light
Maintenance District No. 6 (Commercial Industrial) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare
and file an Annual Engineer's Report for Fiscal Year 2020/21 pursuant to the requirements of
the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing
the general nature, location and extent of the improvements to be maintained, an estimate of
the costs of the maintenance, operations and servicing of the improvements for the District for
the referenced fiscal year, a diagram for the District, showing the area and properties proposed
to be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street
lighting, and estimated costs of maintenance, operation and servicing of the improvements to be
paid by the assessable real property within the boundaries of the District in proportion to the
special benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services $ 31,480
Operations and Maintenance 62,520
Debt Service 34,680
Transfer Out 15,170
Total Expenditures Budget 143,850
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Anticipated Prior Year Delinquencies Collection
Subtotal - Taxes
Other Revenues
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
133,100
1,970
135,070
9,150
144,220
$ 370
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga
Fiscal Year 2019/20
2,615.57
51.40
51.40
1
ATTACHMENT #16
Page 432
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #16
Page 433
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting or appurtenant facilities. This shall also
include material, vehicle, equipment, capital improvements, the installation of
LED street lighting, and administrative costs associated with the annual
administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #16
Page 434
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to, express their support for, or opposition
to the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as the commercial and industrial area of the City which is
generally bounded by Foothill Blvd on the north, 4th St on the south, East Ave on the east and
Grove Ave on the west.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of street lights, traffic signals and
appurtenant facilities throughout the District. The maintenance and servicing includes, but is not
limited to, furnishing electric current for public lighting facilities including street lights and traffic
signals, and associated appurtenant facilities. Services include personnel, materials, contracting
services, utilities, and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in operational and satisfactory condition. In addition, it
is the City's intention to continue to use cost effective materials, in order to lower expenses of
the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation
of LED street lighting specially benefiting the properties within the District has been added to the
improvements.
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #16
Page 435
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be
maintained using District funds.
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 5
Fiscal Year 2020/21 ATTACHMENT #16
Page 436
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Fiscal Year 2020/21 ATTACHMENT #16
Page 437
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Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #16
Page 437
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Debt Service:
Interest Expense 4,950
Principal Repayments 29,730
Subtotal - Debt Service 34,680
Transfer Out - General Street Lights Fund 15,170
Total Expenditures Budget $ 143,850
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #16
Page 438
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 21,270
Fringe Benefits
10,210
Subtotal - Personnel
31,480
Operations and Maintenance:
Operations and Maintenance:
Training
180
Membership Dues
50
O & M/General
6,940
Equipment Operations and Maintenance
800
Contract Services
2,780
Subtotal - Operations and Maintenance
10,750
Utilities:
Electric Utilities
40,830
Assessment Administration
5,610
Adm in./General Overhead
5,330
Subtotal - Operations and Maintenance
62,520
Debt Service:
Interest Expense 4,950
Principal Repayments 29,730
Subtotal - Debt Service 34,680
Transfer Out - General Street Lights Fund 15,170
Total Expenditures Budget $ 143,850
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #16
Page 438
Fiscal Year
2020/21 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 133,100
Anticipated Prior Year Delinquencies Collection 1,970
Subtotal - Taxes 135,070
Other Revenues:
Interest Earnings 9,150
Total Revenues Budget 144,220
Contribution to/(Use of) Fund Balance $ 370
Total Gross Estimated Assessments $ 134,440.30
Total District EBU Count 2,615.57
Actual Assessment per EBU - Fiscal Year 2020/21 $ 51.40
Maximum Allowable Assement per EBU - Fiscal Year 2020/21 $ 51.40
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be lower than the maximum allowable assessment; however, it may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Operating
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2020 $ 482,434
Contribution to/(Use of) Reserve - Fiscal Year 2020/21 370
Estimated Reserve Fund Balance, June 30, 2021 $ 482,804
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #16
Page 439
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Utilities: This item includes the costs to furnish electricity and telephone services, as required,
for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities
throughout the District.
Assessment Administration: This item includes the cost to all particular departments and
staff of the City, and consultants for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include installation of safety
lights and other large improvements.
Debt Service: This item includes the repayment of interest and principal to the City Capital
Reserve Fund for the acquisition of street lights and installation of LED street lighting within the
District.
Transfer Out - General City Street Lights Fund: This item includes the cost for the
replacement and installation of District owned street lights. These costs are incurred in the
General City Street Lights Fund and reimbursed by the District.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings and Developer Energizing Fees.
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #16
Page 440
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the public lighting facilities, including
traffic signals.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 10
Fiscal Year 2020/21 ATTACHMENT #16
Page 441
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District, and as such confer a special and direct benefit to parcels within
the District by:
• improving the livability, safety, appearance, and desirability for properties within the
boundaries of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing for safe vehicular and pedestrian access for properties within the District, and
• providing beautification and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements were installed and are maintained specifically for the properties within the
District; only properties within the District receive a special benefit and are assessed for said
maintenance.
General Benefit
In addition to the special benefits received by parcels within the District, there are derivative
general benefits that are conferred on parcels outside the boundaries of the District which
include:
• the safety and visual enhancement of the area to persons or vehicles that may travel
through the District
However, it has been determined that these benefits are derivative and do not provide a direct
benefit to parcels outside of the district that are not being assessed.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements are identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed.
Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #16
Page 442
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined, however, the assessment per parcel has
remained the same since Fiscal Year 1996/97. Further, no parcel included in the District
formation or annexations prior to when the language was refined, are now being levied
differently than they were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one EBU. Every other land -use is converted to EBUs based on an
assessment formula that equates to the property's specific development status, type of
development (land -use), and size of the property, as compared to a single-family home. The
following table provides the weighting factors applied to various land -use types, as assigned by
County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Non -Residential
1.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2020/21 maximum allowable assessment rate
for the District:
The total amount of maintenance and incidental costs for maintaining the streetlights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #16
Page 443
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Non -Residential
$51.40
$51.40
2,615.57
2,615.57
The total amount of maintenance and incidental costs for maintaining the streetlights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #16
Page 443
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the Assessor of the County San Bernardino, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 13
Fiscal Year 2020/21 ATTACHMENT #16
Page 444
Street Lighting Maintenance District No. 6 - City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #16
Page 445
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Street Lighting Maintenance District No. 6 - City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #16
Page 445
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2020/21 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2020/21 actual assessment for the
District:
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
The following annexations are effective for the 2020/21 Fiscal Year:
Apn
Actual
Project Name
Total Units/
Acres
Total EBUs
Property Type
Assessment
Total
DRC2018-00183
3.52
Property Type (County Use Code)
Rate per EBU
Units/Acres
Total EBUs
Total Assessment
Non -Residential
$51.40
2,615.57
2,615.57
$134,440.30
Totals
1.97
2,615.571
2,615.571
$134,440.30
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
The following annexations are effective for the 2020/21 Fiscal Year:
Apn
Annexation
Date
Project Name
Total Units/
Acres
Total EBUs
Property Type
0229-151-10, 12, 20 &
0229-161-09, 10, 11 & 12
02/06/19
DRC2018-00183
3.52
3.52
CO/IND
0207-231-01
06/05/19
DRC2017-00439
2.38
2.38
CO/IND
0208-353-07
10/02/19
PM19851
1.97
1.97
CO/IND
0209-201-20
10/02/19
DRC2017-00448
3.72
3.72
CO/IND
0209-262-25
12/18/19
DRC2018-00553
5.40
5.4
CO/IND
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #16
Page 446
Preliminary Annual Engineer's Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Street Lighting Maintenance District No. 7
(North Etiwanda)
Page 447
CITY OF RANCHO CUCAMONGA
STREET LIGHTING MAINTENANCE DISTRICT NO. 7
(NORTH ETIWANDA)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 448
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION
3
Reason for Assessment
3
Process for Annual Assessment
3
PLANS AND SPECIFICATIONS
4
Description of the Boundaries of the District
4
Description of Improvements and Services
4
Map of Improvements
5
ESTIMATE OF COSTS
7
District Budget
7
Definitions of Budget Items
9
METHOD OF ASSESSMENT
10
Overview
10
Special Benefit 11
General Benefit 11
Method of Assessment Spread 11
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 449
ENGINEER'S LETTER
WHEREAS, on June 17, 2020, the City Council of Rancho Cucamonga (the "City"),
under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
20-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light
Maintenance District No. 7 (North Etiwanda) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare
and file an Annual Engineer's Report for Fiscal Year 2020/21 pursuant to the requirements of
the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing
the general nature, location and extent of the improvements to be maintained, an estimate of
the costs of the maintenance, operations and servicing of the improvements for the District for
the referenced fiscal year, a diagram for the District, showing the area and properties proposed
to be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street
lighting, and estimated costs of maintenance, operation and servicing of the improvements to be
paid by the assessable real property within the boundaries of the District in proportion to the
special benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services $ 22,740
Operations and Maintenance 101,030
Debt Service 68,270
Transfer Out 30,720
Total Expenditures Budget 222,760
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies 128,590
Anticipated Prior Year Delinquencies Collection 2,300
Subtotal - Taxes 130,890
Other Revenues 2,770
Transfers In 89,100
Total Revenues Budget 222,760
Contribution to/(Use of) Fund Balance $ -
Total District EBU Count 3,898.00
Actual Assessment per EBU $ 33.32
Maximum Allowable Assement per EBU $ 33.32
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 1
Fiscal Year 2020/21 ATTACHMENT #17
Page 450
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefitted Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #17
Page 451
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting or appurtenant facilities. This shall also
include material, vehicle, equipment, capital improvements, the installation of
LED street lighting, and administrative costs associated with the annual
administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #17
Page 452
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area of the City known as North Etiwanda, which is
generally bounded by Highland Ave on the south, Day Creek Channel on the west and City
limits on the east and north.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of street lights, traffic signals and
appurtenant facilities throughout the District. The maintenance and servicing includes, but is not
limited to, furnishing electric current for public lighting facilities including street lights and traffic
signals, and associated appurtenant facilities. Services include personnel, materials, contracting
services, utilities, and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in operational and satisfactory condition. In addition, it
is the City's intention to continue to use cost effective materials, in order to lower expenses of
the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation
of LED street lighting specially benefiting the properties within the District has been added to the
improvements.
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #17
Page 453
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be
maintained using District funds.
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 5
Fiscal Year 2020/21 ATTACHMENT #17
Page 454
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Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #17
Page 455
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Debt Service:
Interest Expense 9,750
Principal Repayments 58,520
Subtotal - Debt Service 68,270
Transfer Out - General Street Lights Fund 30,720
Total Expenditures Budget $ 222,760
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #17
Page 456
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 15,360
Fringe Benefits
7,380
Subtotal - Personnel
22,740
Operations and Maintenance:
Operations and Maintenance:
Training
180
Membership Dues
50
O & M/General
4,940
Contract Services
5,630
Subtotal - Operations and Maintenance
10,800
Utilities:
Electric Utilities
66,090
Assessment Administration
20,370
Admin./General Overhead
3,770
Subtotal - Operations and Maintenance
101,030
Debt Service:
Interest Expense 9,750
Principal Repayments 58,520
Subtotal - Debt Service 68,270
Transfer Out - General Street Lights Fund 30,720
Total Expenditures Budget $ 222,760
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #17
Page 456
Fiscal Year
2020/21 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 128,590
Anticipated Prior Year Delinquencies Collection 2,300
Subtotal - Taxes 130,890
Other Revenues:
Interest Earnings 2,770
Transfer In:
Transfer In - General Fund 89,100
Total Revenues Budget 222,760
Contribution to/(Use of) Fund Balance $ -
Total Gross Estimated Assessments $ 129,881.36
Total District EBU Count 3,898.00
Actual Assessment per EBU - Fiscal Year 2020/21 $ 33.32
Maximum Allowable Assement per EBU - Fiscal Year 2020/21 $ 33.32
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EDU will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be lower than the maximum allowable assessment; however, it may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Estimated Reserve Fund Balance, June 30, 2020
Contribution to/(Use of) Reserve - Fiscal Year 2020/21
Estimated Reserve Fund Balance, June 30, 2021
Operating Reserve
$ 153,332
$ 153,332
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #17
Page 457
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Utilities: This item includes the costs to furnish electricity and telephone services, as required,
for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities
throughout the District.
Assessment Administration: This item includes the cost to all particular departments and
staff of the City, and consultants for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include installation of safety
lights and other large improvements.
Debt Service: This item includes the repayment of interest and principal to the City Capital
Reserve Fund for the acquisition of street lights and installation of LED street lighting within the
District.
Transfer Out - General City Street Lights Fund: This item includes the cost for the
replacement and installation of District owned street lights. These costs are incurred in the
General City Street Lights Fund and reimbursed by the District.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings and Developer Energizing Fees.
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #17
Page 458
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the public lighting facilities, including
traffic signals.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 10
Fiscal Year 2020/21 ATTACHMENT #17
Page 459
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District, and as such confer a special and direct benefit to parcels within
the District by:
• improving the livability, safety, appearance, and desirability for properties within the
boundaries of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing for safe vehicular and pedestrian access for properties within the District, and
• providing beautification and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements were installed and are maintained specifically for the properties within the
District; only properties within the District receive a special benefit and are assessed for said
maintenance.
General Benefit
In addition to the special benefits received by parcels within the District, there are derivative
general benefits that are conferred on parcels outside the boundaries of the District which
include:
• the safety and visual enhancement of the area to persons or vehicles that may travel
through the District
However, it has been determined that these benefits are derivative and do not provide a direct
benefit to parcels outside of the district that are not being assessed.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements are identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed.
Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #17
Page 460
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined; however, the assessment per parcel has
remained the same since Fiscal Year 1996/97. Further, no parcel included in the District
formation or annexations prior to when the language was refined, are now being levied
differently than they were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The Equivalent Dwelling Unit ("EDU") method of apportionment
uses the single-family home as the basic unit of assessment.
A single-family home equals one Equivalent Dwelling Unit (EDU). Every other land -use is
converted to EDUs based on an assessment formula that equates to the property's specific
development status, type of development (land -use), and size of the property, as compared to a
single-family home. The following table provides the weighting factors applied to various land -
use types, as assigned by County use code, to determine each parcel's EDU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Multi -Family Residential
0.50
Unit
Non -Residential
2.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EDU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EDU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2020/21 maximum allowable assessment rates
for the District:
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #17
Page 461
Maximum
Allowable
Actual
Assessment Rate
Asessment
Total
Property Type (County Use Code)
per EBU
Rate per EBU
Units/Acres
Total EBUs
Single Family Residential
$33.32
$33.32
3,898.00
3,898.00
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #17
Page 461
The total amount of maintenance and incidental costs for maintaining the street lights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the Assessor of the County San Bernardino, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 13
Fiscal Year 2020/21 ATTACHMENT #17
Page 462
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Fiscal Year 2020/21 ATTACHMENT #17
Page 463
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2020/21 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2020/21 actual assessments for the
District:
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2020/21.
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #17
Page 464
Actual
Assessment
Total
Total
Property Type (County Use Code)
Rate per EBU
Units/Acres
Total EBUs
Assessment
Single Family Residential
$33.32
3,898.00
3,898.00
$129,881.36
Totals
3,898.001
3,898.001
$129,881.36
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2020/21.
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #17
Page 464
Preliminary Annual Engineer's Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Street Lighting Maintenance District No. 8
(South Etiwanda)
Page 465
CITY OF RANCHO CUCAMONGA
STREET LIGHTING MAINTENANCE DISTRICT NO. 8
(SOUTH ETIWANDA)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 466
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION
3
Reason for Assessment
3
Process for Annual Assessment
3
PLANS AND SPECIFICATIONS
4
Description of the Boundaries of the District
4
Description of Improvements and Services
4
Map of Improvements
5
ESTIMATE OF COSTS
7
District Budget
7
Definitions of Budget Items
9
METHOD OF ASSESSMENT
10
Overview
10
Special Benefit 11
General Benefit 11
Method of Assessment Spread 11
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 467
ENGINEER'S LETTER
WHEREAS, on June 17, 2020, the City Council of Rancho Cucamonga (the "City"),
under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
20-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light
Maintenance District No. 8 (South Etiwanda) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare
and file an Annual Engineer's Report for Fiscal Year 2020/21 pursuant to the requirements of
the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing
the general nature, location and extent of the improvements to be maintained, an estimate of
the costs of the maintenance, operations and servicing of the improvements for the District for
the referenced fiscal year, a diagram for the District, showing the area and properties proposed
to be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street
lighting, and estimated costs of maintenance, operation and servicing of the improvements to be
paid by the assessable real property within the boundaries of the District in proportion to the
special benefit received. The following table summarizes the proposed assessment.
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 1
Fiscal Year 2020/21 ATTACHMENT #18
Page 468
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services
$
29,100
Operations and Maintenance
42,840
Debt Service
17,990
Transfer Out
10,820
Total Expenditures Budget
100,750
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
70,490
Anticipated Prior Year Delinquencies Collection
740
Subtotal - Taxes
71,230
Other Revenues
41,170
Total Revenues Budget
112,400
Contribution to/(Use of) Fund Balance
$
11,650
Total District EBU Count
2,326.78
Actual Assessment per EBU
$
30.60
Maximum Allowable Assement per EBU
$
193.75
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 1
Fiscal Year 2020/21 ATTACHMENT #18
Page 468
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefitted Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #18
Page 469
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting or appurtenant facilities. This shall also
include material, vehicle, equipment, capital improvements, the installation of
LED street lighting, and administrative costs associated with the annual
administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #18
Page 470
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area of the City known as South Etiwanda, which is
generally bounded by Etiwanda Ave on the west, Highland Ave on the north and Foothill Blvd on
the south. The southern portion of the District is bounded by East Ave on the east and the
northern portion of the District is bounded by the 1-15 Freeway on the east.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of street lights, traffic signals and
appurtenant facilities throughout the District. The maintenance and servicing includes, but is not
limited to, furnishing electric current for public lighting facilities including street lights and traffic
signals, and associated appurtenant facilities. Services include personnel, materials, contracting
services, utilities, and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in operational and satisfactory condition. In addition, it
is the City's intention to continue to use cost effective materials, in order to lower expenses of
the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation
of LED street lighting specially benefiting the properties within the District has been added to the
improvements.
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #18
Page 471
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be
maintained using District funds.
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 5
Fiscal Year 2020/21 ATTACHMENT #18
Page 472
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Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #18
Page 473
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services:
Regular Salaries $ 19,660
Fringe Benefits 9,440
Subtotal - Personnel 29,100
Operations and Maintenance:
Operations and Maintenance:
Training
180
Membership Dues
40
O & M/General
4,940
Contract Services
1,980
Subtotal - Operations and Maintenance
7,140
Utilities:
Electric Utilities
22,490
Assessment Administration
8,290
Adm in./General Overhead
4,920
Subtotal - Operations and Maintenance
42,840
Debt Service:
Interest Expense
2,570
Principal Repayments
15,420
Subtotal - Debt Service
17,990
Transfer Out - General City Street Lights Fund
10,820
Total Expenditures Budget
$ 100,750
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #18
Page 474
Fiscal Year
2020/21 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 70,490
Anticipated Prior Year Delinquencies Collection 740
Subtotal - Taxes 71,230
Other Revenues:
Interest Earnings 41,170
Total Revenues Budget 112,400
Contribution to/(Use of) Fund Balance $ 11,650
Total Gross Estimated Assessments $ 71,199.46
Total District EBU Count 2,326.78
Actual Assessment per EBU - Fiscal Year 2020/21 $ 30.60
Maximum Allowable Assement per EBU - Fiscal Year 2020/21 $ 193.75
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be lower than the maximum allowable assessment; however, it may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2020 $ 2,104,835
Contribution to/(Use of) Reserve - Fiscal Year 2020/21 11,650
Estimated Reserve Fund Balance, June 30, 2021 $ 2,116,485
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #18
Page 475
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Utilities: This item includes the costs to furnish electricity and telephone services, as required,
for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities
throughout the District.
Assessment Administration: This item includes the cost to all particular departments and
staff of the City, and consultants for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include installation of safety
lights and other large improvements.
Debt Service: This item includes the repayment of interest and principal to the City Capital
Reserve Fund for the acquisition of street lights and installation of LED street lighting within the
District.
Transfer Out - General City Street Lights Fund: This item includes the cost for the
replacement and installation of District owned street lights. These costs are incurred in the
General City Street Lights Fund and reimbursed by the District.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings and Developer Energizing Fees.
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #18
Page 476
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the public lighting facilities, including
traffic signals.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 10
Fiscal Year 2020/21 ATTACHMENT #18
Page 477
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District, and as such confer a special and direct benefit to parcels within
the District by:
• improving the livability, safety, appearance, and desirability for properties within the
boundaries of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing for safe vehicular and pedestrian access for properties within the District, and
• providing beautification and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements, including the community trails, were installed and are maintained
specifically for the properties within the District; only properties within the District receive a
special benefit and are assessed for said maintenance.
General Benefit
In addition to the special benefits received by parcels within the District, there are derivative
general benefits that are conferred on parcels outside the boundaries of the District which
include:
• the safety and visual enhancement of the area to persons or vehicles that may travel
through the District
However, it has been determined that these benefits are derivative and do not provide a direct
benefit to parcels outside of the district that are not being assessed.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements are identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed.
Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 11
Fiscal Year 2020/21 ATTACHMENT #18
Page 478
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined; however, the assessment per parcel has
remained the same since Fiscal Year 1996/97. Further, no parcel included in the District
formation or annexations prior to when the language was refined, are now being levied
differently than they were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one EBU. Every other land -use is converted to EBUs based on an
assessment formula that equates to the property's specific development status, type of
development (land -use), and size of the property, as compared to a single-family home. The
following table provides the weighting factors applied to various land -use types, as assigned by
County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Multi -Family Residential
1.00
Unit
Non -Residential
2.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2020/21 maximum allowable assessment rates
for the District:
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #18
Page 479
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Single Family Residential
$193.75
$30.60
1,206.00
1,206.00
Multi -Family Residential
193.75
30.60
1,057.00
1,057.00
Non -Residential
193.75
30.60
31.89
63.78
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 12
Fiscal Year 2020/21 ATTACHMENT #18
Page 479
The total amount of maintenance and incidental costs for maintaining the street lights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the Assessor of the County San Bernardino, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 13
Fiscal Year 2020/21 ATTACHMENT #18
Page 480
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Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 14
Fiscal Year 2020/21 ATTACHMENT #18
Page 481
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2020/21 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2020/21 actual assessments for the
District:
Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$30.60
1,206.00
1,206.00
$36,903.60
Multi -Family Residential
30.60
1,057.00
1,057.001
32,344.20
Non -Residential
30.60
31.89
63.78
1,951.66
Totals
1
1 2,294.89
2,326.78
$71,199.46
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2020/21.
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 15
Fiscal Year 2020/21 ATTACHMENT #18
Page 482
Preliminary Annual Engineer's Report
Fiscal Year 2020/21
City of Rancho Cucamonga
Parks and Recreation Improvement
District No. PD -85
Jason C. Welday, Director of Engineering Services/City Engineer
Page 483
CITY OF RANCHO CUCAMONGA
PARKS AND RECREATION IMPROVEMENT DISTRICT NO. PD -85
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 484
TABLE OF CONTENTS
AUTHORITY FOR REPORT
FINDINGS
DISTRICT ANALYSIS
ESTIMATE OF WORK
District Budget
Definitions of Budget Items
METHOD OF SPREAD
Annexations
Boundary Map
2
3
3
5
6
8
8
Page 485
AUTHORITY FOR REPORT
This report for the Fiscal Year 2020/21 is prepared pursuant to the order of the City Council of
the City of Rancho Cucamonga (the "City") and in compliance with the requirements of Article 4,
Chapter 1, Landscape and Lighting Act of 1972 (the "1972 Act"), being Division 15, Section
22500 of the Streets and Highways code. Provisions for this annual assessment are included in
Chapter 3 of the 1972 Act.
The purpose of this report is to set forth findings and the assessment analysis for the annual
levy of assessments for the Park and Recreation Improvement District No. PD -85 (the "District").
This District, using direct benefit assessments, was originally created to provide funds to finance
the cost of construction, maintenance, operation and debt payment of Heritage Community Park
and Red Hill Community Park in the City of Rancho Cucamonga. Subsequently, the debt has
been repaid with only the ongoing maintenance and operation with periodic capital improvement
expenditures of the parks remaining.
FINDINGS
Section 22573 of the 1972 Act, requires assessments to be levied according to benefit rather
than according to assessed value. The section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefits to be
received by each such lot or parcel from the improvements.
The means of determining whether or not a parcel will benefit from the improvements is
contained in the Improvement Act of 1911 (Division 7, commencing with Section 5000 of the
Streets and Highways Code, State of California).
The 1972 Act also provides for the classification of various areas within an assessment district
into benefit areas where, by reason of variations in the nature, location, and extent of the
improvements, the various areas will receive differing degrees of all territory receiving
substantially the same degree of benefit from the improvements and may consist of contiguous
or noncontiguous areas.
As the assessments are levied on the bases of benefit, they are considered a user's fee, not a
tax; and, therefore, are not governed by Article XIII A. Properties owned by public agencies,
such as a city, county, state, or the Federal government, are not assessable without the
approval of the particular agency and, normally, are not assessed. Certain other parcels used
for railroad mainline right-of-way, public utility transmission right-of-way, and common areas are
also exempt from assessment.
The assessment for mobile home parks will be based upon underlying lot acreage
Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 1
Fiscal Year 2020/21 ATTACHMENT #19
Page 486
DISTRICT ANALYSIS
A. District Boundary
The District includes all of the City of Rancho Cucamonga with the general exception of
land east of Deer Creek Channel and the Victoria, Caryn and Terra Vista Planned
Communities.
All parcels of real property affected are more particularly described in maps prepared in
accordance with Section 327 of the Revenue and Taxation Code, which are on file in the
office of the San Bernardino County Assessor in the Hall of Records, 172 West Third
Street, San Bernardino, California and which are hereby made a part hereof by
reference.
B. District Name
City of Rancho Cucamonga Park and Recreation Improvement District No. PD -85.
C. Facilities
The existing works within the District boundary are generally described as follows:
The maintenance and operation of Heritage Community Park including, but not
limited to, grading, planting, irrigation, onsite roads, sidewalks, parking lots,
lighting, restrooms, equestrian facilities, playground equipment, picnic facilities,
athletic facilities, and walking, jogging and equestrian trails and sanitary sewer
connections.
2. The maintenance and operation of Red Hill Community Park including, but not
limited to, grading, planting, irrigation, onsite roads, sidewalks, parking lots,
lighting, waterscape, restrooms, senior citizens facilities, playground equipment,
picnic facilities, major lighted athletic facilities, jogging trail, sanitary sewer
connections and onsite drainage inlets.
Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 2
Fiscal Year 2020/21 ATTACHMENT #19
Page 487
ESTIMATE OF WORK
The 1972 Act permits carrying forward surpluses or recovering deficits in subsequent fiscal
years. Costs for the district will be reviewed annually. Any surplus credited against assessment
or any deficits shall be included in the assessment for the following fiscal year.
District Budget
Fiscal Year
2020/21 Budget
Expenditures
Personnel Services:
Regular Salaries $ 147,710
Overtime Salaries 3,680
Fringe Benefits 70,970
Subtotal - Personnel 222,360
Operations and Maintenance:
Operations and Maintenance:
O & M/General
51,410
O & M/Facilities
2,500
Emergency Equipment and Vehicle Rental
8,500
Equipment Operations and Maintenance
1,000
Subtotal - Operations and Maintenance
63,410
Contract Services:
Contract Services/General
292,440
Contract Services/Facilities
13,000
Tree Maintenance
26,210
Subtotal - Contract Services
331,650
Utilities:
Telephone Utilities
4,500
Water Utilities
186,070
Electric Utilities
136,650
Subtotal - Utilities
327,220
Assessment Administration
144,590
Adm in./General Overhead
54,660
Other Expenses
2,960
Subtotal - Operations and Maintenance
924,490
Capital Expenditures:
Captial Project 100,000
Transfers Out:
Transfers Out - PD -85 Capital Reserve Fund 116,800
Total Expenditures Budget $ 1,363,650
Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 3
Fiscal Year 2020/21 ATTACHMENT #19
Page 488
Fiscal Year
2020/21 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 1,147,930
Anticipated Prior Year Delinquencies Collection 14,570
Subtotal - Taxes 1,162,500
Other Revenues:
Interest Earnings
45,510
Other Rental/Lease Income
122,790
Park Maintenance Fees
4,800
Sports Field User Group Rentals
150
Sports Lighting Fees
17,400
Other Revenue
500
Subtotal - Other Revenues:
191,150
Transfer In:
Transfer In - General Fund
72,170
Transfer In - PD -85 Operating Fund
116,800
Transfer In - CFD Empire Lakes
2,170
Subtotal - Transfer In:
191,140
Total Revenues Budget
Contribution to/(Use of) Fund Balance
1,544,790
$ 181,140
Total Gross Estimated Assessments $ 1,159,090.00
Total District EBU Count 37,390.00
Actual Assessment per EBU - Fiscal Year 2020/21 $ 31.00
Maximum Allowable Assement per EBU - Fiscal Year 2020/21 $ 31.00
Each year, prior to the assessments being placed on the tax roll, the City will review the budget
and determine the amount needed to maintain the improvements for the upcoming fiscal year.
The actual assessment will be based on the estimated costs of maintenance, available fund
balance and maximum allowable assessment; however, it may not exceed the maximum unless
the increase is approved by the property owners in accordance with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County of San Bernardino, whichever is later. Beginning with Fiscal
Year 2016/17, the City will maintain a Capital Reserve to be used for deferred maintenance and
pending capital projects.
Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 4
Fiscal Year 2020/21 ATTACHMENT #19
Page 489
The reserve balance information for the District is as follows:
Operating Capital Total
Reserve Reserve Reserve
Estimated Reserve Fund Balance, June 30, 2020 $ 2,167,564 $ 325,882 $ 2,493,446
Contribution to/(Use of) Reserve - Fiscal Year 2020/21 96,480 84,660 181,140
Estimated Reserve Fund Balance, June 30, 2021 $ 2,264,044 $ 410,542 $ 2,674,586
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and
staff of the City, as well as consultants, for providing the administration, coordination and
management of District services, operations, and incidental expenses related to the District.
This item also includes creation of an annual Engineer's Report, resolutions and placing the
assessment amounts onto the County tax roll each year, along with responding to any public
inquiries and future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include new monuments,
irrigation systems, and other large improvements.
Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 5
Fiscal Year 2020/21 ATTACHMENT #19
Page 490
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports
Field User Group Rentals, and parking permits (Metrolink Station paid parking).
METHOD OF SPREAD
The 1972 Act indicates that assessments may be apportioned by any formula or method which
fairly distributes costs among all lots or parcels within the District in proportion to the estimated
benefit received.
A. Definitions
The District is divided into three categories for the purpose of determining the
assessments as follows:
CATEGORY A — includes parcels based on the number of existing residential units
within certain ranges of parcel size.
CATEGORY B — includes all parcels not defined in Category A or Category C
CATEGORY C — includes exempt parcels. Exempt parcels are those parcels listed by
the County Assessor's as exempt and/or which have an assessed value of less than
$500.
B. Formula
The assessment formula is based on actual land use information contained in the
current San Bernardino Assessor's computer files and Assessor's parcel maps.
Category A:
All parcels containing existing residential dwelling units and meeting the following
conditions.
Parcel Size/Range
Less than 1.5 Acres and
1.51 to 3.5 Acres and
3.51 to 7.0 Acres and
7.01 to 14.0 Acres and
14.01 to 25 Acres and
25.01 Acres and larger
Dwelling Units/Parcel
1 or more dwelling units
2 or more dwelling units
4 or more dwelling units
8 or more dwelling units
15 or more dwelling units
26 or more dwelling units
Category A is based on the number of existing residential units.
Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 6
Fiscal Year 2020/21 ATTACHMENT #19
Page 491
Category B: All parcels not defined in Category A or Category C.
Category C: All exempt parcels as defined below:
1. All properties currently tax exempt;
2. All public ownership;
3. Railroad mainline right-of-ways;
4. Major utility transmission right-of-ways;
5. Mineral rights;
6. Parcels so small they currently cannot be built upon;
7. All normally assessable parcels within an assessed valuation of less than $500
and 1.5 acres or less; and,
C. Summary of Preliminary Assessment Amounts
Category A:
The preliminary estimated assessment rate, which will be levied during the Fiscal Year
2020/21, is $31.00 per residential dwelling unit for those parcels in Category A.
Category A parcels containing more than one residential dwelling unit will be assessed
for an amount equal to $31.00 times the number of residential dwelling units.
Category B:
The assessment, which may be levied for parcels within Category B during the Fiscal
Year 2020/21, shall be according to the following schedule:
Definition
Assessment Per Parcels
Single Family Residential
$31.00
Multi -Family Residential
$31.00
Less than 1.5 Acres
$15.50
1.51 Acres to 3.50 Acres
$46.50
3.51 Acres to 7.0 Acres
$108.50
7.01 Acres to 14.0 Acres
$217.00
14.01 Acres to 25.0 Acres
$434.00
25.01 Acres and larger
$775.00
Category C:
The assessment shall be $0.00 for Category C parcels.
Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 7
Fiscal Year 2020/21 ATTACHMENT #19
Page 492
Annexations
There were no effective annexations for Fiscal Year 2020/21.
Boundary Map
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the County Assessor of the County of San Bernardino, at the time this report was
prepared, and are incorporated by reference herein and made part of this Engineer's Report.
Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 8
Fiscal Year 2020/21 ATTACHMENT #19
Page 493
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Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 9
Fiscal Year 2020/21 ATTACHMENT #19
Page 494
RESOLUTION NO. 20 -XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF
ANNUAL ENGINEER'S REPORTS PURSUANT TO THE PROVISIONS
OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL
ASSESSMENT LEVY WITHIN LANDSCAPE MAINTENANCE DISTRICTS
NOS. 1, 2, 3113, 4-R, 5, 6-R, 7, 8, 9 AND 10, INCLUSIVE, FOR FISCAL
YEAR 2020/21
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously
undertaken proceedings to form and has formed certain maintenance districts pursuant to the terms and
provisions of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and
Highways Code of the State of California (commencing with Section 22500) (the "1972 Act"), known and
designated as Landscape Maintenance Districts Nos. 1, 2, 3B, 4-R, 5, 6-R, 7, 8, 9 and 10, inclusive
(each, a "District" and collectively, the "Districts"); and
WHEREAS, at this time the City Council desires to initiate proceedings pursuant to Chapter 3 of
the 1972 Act to provide for the annual levy of assessments for the next ensuing fiscal year to provide for
the annual costs for maintenance and servicing of improvements within the Districts; and
WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year
commencing July 1, 2020 and ending June 30, 2021 ("Fiscal Year 2020/21").
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.
SECTION 2. New Improvements or Substantial Changes in Existing Improvements. No
new improvements are proposed to be added to the improvements to be maintained or serviced and no
substantial changes in the existing improvements are proposed to be made for Fiscal Year 2020/21.
SECTION 3. Annual Engineer's Reports. The City Engineer is hereby ordered to prepare and
file with this City Council an Annual Engineer's Report for each District relating to such annual
assessment and levy in such District in accordance with the provisions of 1972 Act, Article XIIID of the
Constitution of the State of California ("Article XIIID") and the Proposition 218 Omnibus Implementation
Act (Government Code Section 53750 and following) (the "Implementation Act") (the 1972 Act, Article
XIIID and the Implementation Act are referred to collectively as the "Assessment Law").
SECTION 4. Filing of the Annual Engineer's Reports. Upon completion, the Annual
Engineer's Report for each District shall be filed with the City Clerk, who shall then submit the same to
this City Council for its consideration pursuant to the Assessment Law.
PASSED, APPROVED, AND ADOPTED this _ day of _ 2020.
Resolution No. 20 -XXX — Page 1 of 1
ATTACHMENT #20
Page 495
RESOLUTION NO. 20 -XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, APPROVING THE PRELIMINARY
ANNUAL ENGINEER'S REPORTS FOR THE ANNUAL LEVY OF
ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICTS
NOS. 1, 2, 3113, 4-R, 5, 6-R, 7, 8, 9 AND 10, INCLUSIVE, FOR FISCAL
YEAR 2020/21
WHEREAS, the City Council of the City of Rancho Cucamonga, California, pursuant to the
provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California (the "1972
Act"), Article XIIID of the Constitution of the State of California ("Article XIIID") and the Proposition 218
Omnibus Implementation Act (Government Code Section 53750 and following) (the "Implementation
Act") (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the
"Assessment Law"), did, by previous Resolution, order the preparation of a separate report for the annual
levy of assessments for Fiscal Year 2020/21 (each, an "Annual Engineer's Report") in certain
maintenance assessment districts known and designated as Landscape Maintenance Districts Nos. 1, 2,
3B, 4-R, 5, 6-R, 7, 8, 9 and 10, inclusive (each, a "District" and collectively, the "Districts"); and
WHEREAS, there has now been presented to this City Council a separate Annual Engineer's
Report for each District as required by the Assessment Law and as previously directed by Resolution;
and
WHEREAS, this City Council has now examined and reviewed each Annual Engineer's Report as
presented, and is satisfied with each and all of the items and documents as set forth in each such report,
and is satisfied that the assessments, on a preliminary basis, have been allocated within each District in
accordance with the special benefits received from the improvements to be maintained and serviced, as
set forth in the applicable Annual Engineer's Report.
WHEREAS, the annual assessments for Fiscal Year 2020/21 proposed to be levied within each
District as set forth in the applicable report do not exceed the annual assessments as previously
authorized to be levied within such District and, therefore, the proposed levy of assessments for Fiscal
Year 2020/21 within such District are not deemed to be "increased" over the maximum authorized annual
assessments.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.
SECTION 2. Annual Engineer's Reports. The Annual Engineer's Report for each District as
presented, consisting of the following:
A. Plans and specifications describing the general nature, location, and extent of the
improvements to be maintained and serviced and the extent of such maintenance;
B. An estimate of the cost of the maintenance of the improvements for the District for Fiscal
Year 2020/21;
C. A diagram for such District, showing the area and properties proposed to be assessed;
D. An annual assessment for Fiscal Year 2020/21 of the estimated costs of the maintenance
and servicing of those improvements to be maintained and serviced during such Fiscal
Resolution No. 20 -XXX — Page 1 of 2
ATTACHMENT #21
Page 496
Year, assessing the net amount upon all assessable lots and/or parcels within such
District in proportion to the special benefits received is hereby approved on a preliminary
basis and is ordered to be filed in the Office of the City Clerk as a permanent record and
to remain open for public inspection;
SECTION 3. The City Clerk shall certify to the passage and adoption of this Resolution, and the
minutes of this meeting shall so reflect the presentation of the Annual Engineer's Reports.
PASSED, APPROVED, AND ADOPTED this _day of 2020.
Resolution No. 20 -XXX — Page 2 of 2
ATTACHMENT #21
Page 497
RESOLUTION NO. 20 -XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO
PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS FOR FISCAL YEAR 2020/21 IN LANDSCAPE
MAINTENANCE DISTRICTS NOS. 1, 2, 313, 4-R, 5, 6-R, 7, 8, 9 AND 10,
INCLUSIVE, AND SETTING A TIME AND PLACE FOR A PUBLIC
HEARING THEREON
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed
certain maintenance districts and authorized the levy of assessments therein pursuant to the terms and
provisions of the "Landscaping and Lighting Act of 1972," being Division 15, Part 2 of the Streets and
Highways Code of the State of California (commencing with Section 22500) (the "1972 Act") in what are
known and designated as Landscape Maintenance Districts Nos. 1, 2, 3B, 4-R, 5, 6-R, 7, 8, 9 and 10,
inclusive (each a "District" and collectively, the "Districts"); and
WHEREAS, this City Council has initiated proceedings to provide for the annual levy of
assessments for Fiscal Year 2020/21, to finance the costs and expenses necessary for continued
maintenance and servicing of improvements within each District; and
WHEREAS, at this time, there has been presented and approved by this City Council, a separate
report for each District identified by the distinctive designation of such District and entitled "Fiscal Year
2020/21 Annual Engineer's Report" (each, an "Annual Engineer's Report" and collectively, the "Annual
Engineer's Reports") as required pursuant to Article 4 of Chapter 1 of the 1972 Act, Article XIIID of the
Constitution of the State of California ("Article XIIID") and the Proposition 218 Omnibus Implementation
Act (Government Code Section 53750 and following) (the "Implementation Act") (the 1972 Act, Article
XIIID and the Implementation Act are referred to collectively as the "Assessment Law"), and this City
Council desires to conduct the proceedings to authorize the levy of the annual assessments within each
District; and
WHEREAS, the annual assessments for Fiscal Year 2020/21 proposed to be levied within each
District as set forth in the applicable report do not exceed the annual assessments as previously
authorized to be levied within such District and, therefore, the proposed levy of assessments for Fiscal
Year 2020/21 within such District are not deemed to be "increased" over the maximum authorized annual
assessments.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.
SECTION 2. Improvements and Maintenance and Servicing Thereof. The public interest and
convenience requires the City Council, and it is the intention of this City Council, to undertake
proceedings for the annual levy and collection of assessments within each District for the continual
maintenance and servicing of the improvements authorized to be maintained and serviced within each
such District.
The improvements include, but are not limited to, turf, ground cover, planter beds, shrubs, plants
and trees, landscape lighting, irrigation systems, electrical energy for irrigation controllers, hardscapes,
entry signs, sound walls, and all associated appurtenant facilities. A description of the specific
improvements to be maintained and serviced within each District is set forth in Appendix A attached
hereto and incorporated herein by this reference.
Resolution No. 20 -XXX — Page 1 of 5
ATTACHMENT #22
Page 498
"Maintenance" may include the furnishing of services and materials for the ordinary and usual
maintenance, operation, and servicing of any improvement, including: (a) repair, removal, or replacement
of all or any part of any improvement; (b) providing for the life, growth, health, and beauty of landscaping,
including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; (c) the
removal of trimmings, rubbish, debris, and other solid waste; AND (d) the cleaning, sandblasting, and
painting of walls and other improvements to remove or cover graffiti.
"Service" may include the furnishing of: (a) electric current or energy, gas, or other illuminating
agent for the lighting or operation of any improvements; and, (b) water for the irrigation of any
landscaping, the operation of any fountains, or the maintenance of any other improvements.
Reference is made to the applicable Annual Engineer's Report for further information regarding
the improvements to be maintained and serviced for each District and the scope of such maintenance
and service.
SECTION 3. Annual Engineer's Reports. The Annual Engineer's Reports regarding the
annual levy for each District for Fiscal Year 2020/21 have been preliminarily approved and directed to be
filed in the Office of the City Clerk. Reference is made to the applicable such report for each District for a
full and detailed description of the improvements to be maintained and serviced, the boundaries of such
District and any zones therein, and the proposed assessments upon assessable lots and parcels of land
within such District.
SECTION 4. Assessment. The public interest and convenience requires, and it is the intention
of this City Council to order, the annual levy of assessments for each District as set forth and described
in the applicable Annual Engineer's Report, and further it is determined to be in the best public interest
and convenience to levy and collect annual assessments to pay the costs and expenses of such
maintenance and service as estimated in such Annual Engineer's Report.
SECTION 5. Boundaries of Districts. The proposed maintenance and service work as
described in the Annual Engineer's Report for each District is, in the opinion of this City Council, of
special benefit to the properties within the boundaries of such District, and this City Council makes the
costs and expenses of such maintenance and service chargeable upon each such District, which District
said City Council hereby declares to be the District specially benefited by such maintenance and service,
and to be further assessed pursuant to the Assessment Law to pay the costs and expenses thereof.
Each such District shall include each and every parcel of land within the boundaries thereof; as such
District is shown on a map or maps as approved by this City Council and on file in the Office of the City
Clerk, and so designated by the name of such District.
SECTION 6. Public Hearing. Notice is hereby given that a public hearing will be held the 15th
day of July, 2020 at the hour of 7:00 p.m. or as soon thereafter as the matter may be heard, in the
regular meeting of the City Council, being in the Council Chambers located at 10500 Civic Center Drive,
Rancho Cucamonga, California, which is the time and place fixed by this City Council for the hearing of
protests or objections in reference to the annual levy of assessments, to the extent of the maintenance,
by any interested person and any other matters contained in this resolution. Any persons who wish to
object to the proceedings for the annual levy should file a written protest with the City Clerk prior to the
time set and scheduled for said public hearing.
SECTION 7. For Information Regarding Proceedings. For any and all information relating to
the proceedings, protest procedure, any documentation and/or information of a procedural or technical
nature, your attention is directed to the below listed person at the City:
Resolution No. 20 -XXX — Page 2 of 5
ATTACHMENT #22
Page 499
Tamara Layne
Finance Director
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
(909) 774-2430
SECTION 8. Notice. The City Clerk is hereby authorized and directed to publish,
pursuant to Government Code Section 6061, a copy of this Resolution in the Inland Valley Daily Bulletin,
a newspaper of general circulation within said City, said publication shall be made one time and not less
than ten (10) days before the date set for the Public Hearing.
PASSED, APPROVED, AND ADOPTED this _ day of 2020.
Resolution No. 20 -XXX — Page 3 of 5
ATTACHMENT #22
Page 500
Appendix A
Descriptions of Improvements
This Appendix A contains general descriptions of the improvements to be maintained and
serviced within each of the Districts. Please refer to the Annual Engineer's Report for a full and complete
description of the maintenance and service to be provided for each District.
Landscape Maintenance District No. 1
Landscaping:
Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Entry Monuments
Community Trails
Parks: Bear Gulch Park, East and West Beryl Parks, Old Town Park, Church Street Park, Golden Oaks
Park, Hermosa Park, and Don Tiburcio Tapia Park (undeveloped)
Landscape Maintenance District No. 2
Landscaping:
Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Entry Monuments
Parks: Ellena Park, Kenyon Park, Victoria Arbors Park, Victoria Groves Park, Vintage Park and Windrows
Park
Landscaae Maintenance District No. 3113
Landscaping:
Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Street Trees
Entry Monuments
Metrolink
Landscape Maintenance District No. 4-R
Landscaping:
Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Parks: Spruce Park, Mountain View Park, Ralph M. Lewis Park, Coyote Canyon Park, Milliken Park and
West Greenway Park
Resolution No. 20 -XXX — Page 4 of 5
ATTACHMENT #22
Page 501
Landscape Maintenance District No. 5
Landscaping:
Andover Park at Andover and Bedford (includes ground cover only)
Landscape Maintenance District No. 6-R
Landscaping:
Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Community Trails
Landscape Maintenance District No. 7
Landscaping:
Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Community Trails
Parks: Etiwanda Creek Community Park
Landscape Maintenance District No. 8
Landscaping:
Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Community Trails
Landscape Maintenance District No. 9
Landscaping:
Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Street Trees
Parks: Garcia Park
Landscape Maintenance District No. 10
Landscaping:
Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Street Trees
Community Trails
Parks: Day Creek Park
Resolution No. 20 -XXX — Page 5 of 5
ATTACHMENT #22
Page 502
RESOLUTION NO. 20 -XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF
ANNUAL ENGINEER'S REPORTS PURSUANT TO THE PROVISIONS
OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL
ASSESSMENT LEVY WITHIN STREET LIGHTING MAINTENANCE
DISTRICTS NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, FOR FISCAL
YEAR 2020/21
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously
undertaken proceedings to form and has formed certain maintenance districts pursuant to the terms and
provisions of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and
Highways Code of the State of California (commencing with Section 22500) (the "1972 Act"), known and
designated as Street Lighting Maintenance Districts Nos. 1, 2, 3, 4, 5, 6, 7 and 8, inclusive (each, a
"District" and collectively, the "Districts"); and
WHEREAS, at this time, the City Council desires to initiate proceedings pursuant to Chapter 3 of
the 1972 Act to authorize the proposed new improvements and provide for the annual levy of
assessments for the next ensuing fiscal year to provide for the annual costs for maintenance and
servicing of improvements within the Districts; and
WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year
commencing July 1, 2020 and ending June 30, 2021 ("Fiscal Year 2020/21").
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.
SECTION 2. New Improvements or Substantial Changes in Existing Improvements. No
new improvements are proposed to be added to the improvements to be maintained and serviced and no
substantial changes in the existing improvements are proposed to be made for Fiscal Year 2020/21.
SECTION 3. Annual Engineer's Reports. The City Engineer is hereby ordered to prepare and
file with this City Council an Annual Engineer's Report for each District relating to such annual
assessment and levy in such District in accordance with the provisions of Article 3 of Chapter 1 of the
1972 Act, Article XIIID of the Constitution of the State of California ("Article XIIID") and the Proposition
218 Omnibus Implementation Act (Government Code Section 53750 and following) (the "Implementation
Act") (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the
"Assessment Law").
SECTION 4. Filing of the Annual Engineer's Reports. Upon completion, the Annual
Engineer's Report for each District shall be filed with the City Clerk, who shall then submit the same to
this City Council for its consideration pursuant to the Assessment Law.
PASSED, APPROVED, AND ADOPTED this day of 2020.
Resolution No. 20 -XXX — Page 1 of 1
ATTACHMENT #23
Page 503
RESOLUTION NO. 20 -XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, APPROVING THE PRELIMINARY
ANNUAL ENGINEER'S REPORTS FOR THE ANNUAL LEVY OF
ASSESSMENTS WITHIN STREET LIGHTING MAINTENANCE
DISTRICTS NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, FOR FISCAL YEAR
2020/21
WHEREAS, the City Council of the City of Rancho Cucamonga, California, pursuant to the
provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California (the "1972
Act"), Article XIIID of the Constitution of the State of California ("Article XIIID") and the Proposition 218
Omnibus Implementation Act (Government Code Section 53750 and following) (the "Implementation Act")
(the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the "Assessment
Law"), did, by previous Resolution, order the preparation of a separate report for the annual levy of
assessments for Fiscal Year 2020/21 (each, an "Annual Engineer's Report") in certain maintenance
assessment districts known and designated as Street Lighting Maintenance Districts Nos. 1, 2, 3, 4, 5, 6,
7 and 8, inclusive (each, a "District" and collectively, the "Districts"); and
WHEREAS, there has now been presented to this City Council a separate Annual Engineer's
Report for each District as required by the Assessment Law and as previously directed by Resolution; and
WHEREAS, this City Council has now examined and reviewed each Annual Engineer's Report as
presented, and is satisfied with each and all of the items and documents as set forth in each report, and is
satisfied that the assessments, on a preliminary basis, have been spread within each District in accordance
with the special benefits received from the improvements to be maintained and serviced, as set forth in the
applicable Annual Engineer's Report.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY
RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.
SECTION 2. Annual Engineer's Reports. The Annual Engineer's Report for each District as
presented, consisting of the following:
A. Plans and specifications describing the general nature, location and extent of the
improvements to be maintained and serviced and the extent of such maintenance;
B. An estimate of the cost of the maintenance of the improvements for the District for
Fiscal Year 2020/21;
C. A diagram for such District, showing the area and properties proposed to be
assessed; and
D. An annual assessment for Fiscal Year 2020/21 of the estimated costs of the
maintenance and servicing of those improvements to be maintained and serviced
during such Fiscal Year, assessing the net amount upon all assessable lots and/or
parcels within such District in proportion to the special benefits received is hereby
approved on a preliminary basis and is ordered to be filed in the Office of the City
Clerk as a permanent record and to remain open to public inspection.
SECTION 3. The City Clerk shall certify to the passage and adoption of this Resolution, and the
Resolution No. 20 -XXX — Page 1 of 2
ATTACHMENT #24
Page 504
minutes of this meeting shall so reflect the presentation of the Annual Engineer's Reports.
PASSED, APPROVED, AND ADOPTED this day of 2020.
Resolution No. 20 -XXX — Page 2 of 2
ATTACHMENT #24
Page 505
RESOLUTION NO. 20 -XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO
PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS FOR FISCAL YEAR 2020/21 IN STREET LIGHTING
MAINTENANCE DISTRICTS NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE,
AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed
certain maintenance districts and authorized the levy of assessments therein pursuant to the terms and
provisions of the "Landscaping and Lighting Act of 1972," being Division 15, Part 2 of the Streets and
Highways Code of the State of California (commencing with Section 22500) (the "1972 Act") in what are
known and designated as Street Lighting Maintenance Districts Nos. 1, 2, 3, 4, 5, 6, 7 and 8, inclusive
(each a "District" and collectively, the "Districts"); and
WHEREAS, this City Council has initiated proceedings to provide for the annual levy of
assessments for Fiscal Year 2020/21, to finance the costs and expenses necessary for continued
maintenance and servicing of improvements within each District; and
WHEREAS, at this time, there has been presented and approved by this City Council, a separate
report for each District identified by the distinctive designation of such District and entitled "Fiscal Year
2020/21 Annual Engineer's Report" (each, an "Annual Engineer's Report" and collectively, the "Annual
Engineer's Reports") as required pursuant to Article 4 of Chapter 1 of the 1972 Act, Article XIIID of the
Constitution of the State of California ("Article XIIID") and the Proposition 218 Omnibus Implementation
Act (Government Code Section 53750 and following) (the "Implementation Act") (the 1972 Act, Article XIIID
and the Implementation Act are referred to collectively as the "Assessment Law"), and this City Council
desires to conduct the proceedings to authorize the levy of the annual assessments within each District;
and
WHEREAS, the annual assessments for Fiscal Year 2020/21 proposed to be levied within each
District as set forth in the applicable Annual Levy Report do not exceed the annual assessments as
previously authorized to be levied within such District and, therefore, the proposed levy of assessments
for Fiscal Year 2020/21 within such District are not deemed to be "increased" over the maximum authorized
annual assessments.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY
RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.
SECTION 2. Improvements and Maintenance and Servicing Thereof. The public interest and
convenience requires the City Council, and it is the intention of this City Council, to undertake proceedings
for the annual levy and collection of assessments within each District for the continual maintenance and
servicing of the improvements authorized to be maintained and serviced within each such District.
The improvements include, but are not limited to, street lights, traffic signals and appurtenant
facilities related thereto. A description of the specific improvements to be acquired, maintained and
serviced within each District is set forth in Appendix A attached hereto and incorporated herein by this
reference.
Resolution No. 20 -XXX — Page 1 of 4
ATTACHMENT #25
Page 506
The maintenance of the improvements includes the furnishing of services and materials for the
ordinary and usual maintenance, operation, and servicing of any improvement. Service includes the
furnishing of electric current or energy, gas, or other illuminating agent for any improvement.
Reference is made to the applicable Annual Engineer's Report for further information regarding the
improvements to be acquired, maintained and serviced for each District and the scope of such
maintenance and service.
SECTION 3. Annual Engineer's Reports. The Annual Engineer's Reports regarding the annual
levy for each District for Fiscal Year 2020/21 have been preliminarily approved and directed to be filed in
the Office the City Clerk. Reference is made to the applicable such report for each District for a full and
detailed description of the improvements to be maintained and serviced, the boundaries of such District
and any zones therein, and the proposed assessments upon assessable lots and parcels of land within
such District.
SECTION 4. Assessment. The public interest and convenience requires, and it is the intention
of this City Council to order, the annual levy of assessments for each District as set forth and described in
the applicable Annual Engineer's Report, and further it is determined to be in the best public interest and
convenience to levy and collect annual assessments to pay the costs and expenses of such maintenance
and service as estimated in such Annual Engineer's Report.
SECTION 5. Boundaries of Districts. The proposed maintenance and service work as
described in the Annual Engineer's Report for each District is, in the opinion of this City Council, of special
benefit to the properties within the boundaries of such District, and this City Council makes the costs and
expenses of such maintenance and service chargeable upon each such District, which District said City
Council hereby declares to be the District specially benefited by such maintenance and service, and to be
further assessed pursuant to the Assessment Law to pay the costs and expenses thereof. Each such
District shall include each and every parcel of land within the boundaries thereof; as such District is shown
on a map or maps as approved by this City Council and on file in the Office of the City Clerk, and so
designated by the name of such District.
SECTION 6. Public Hearing. Notice is hereby given that a public hearing will be held the 15th
day of July, 2020 at the hour of 7:00 p.m. or as soon thereafter as the matter may be heard, in the regular
meeting of the City Council, being in the Council Chambers located at 10500 Civic Center Drive, Rancho
Cucamonga, California, which is the time and place fixed by this City Council for the hearing of protests or
objections in reference to the annual levy of assessments, to the extent of the maintenance, by any
interested person and any other matters contained in this resolution. Any persons who wish to object to
the proceedings for the annual levy should file a written protest with the City Clerk prior to the time set and
scheduled for said public hearing.
SECTION 7. For Information Regarding Proceedings. For any and all information relating to
the proceedings, protest procedure, any documentation and/or information of a procedural or technical
nature, your attention is directed to the below listed person at the City:
Tamara Layne
Finance Director
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
(909) 774-2430
SECTION 8. Notice. The City Clerk is hereby authorized and directed to publish, pursuant to
Government Code Section 6061, a copy of this Resolution in the Inland Valley Daily Bulletin, a newspaper
Resolution No. 20 -XXX — Page 2 of 4
ATTACHMENT #25
Page 507
of general circulation within said City, said publication shall be made one time and not less than ten (10)
days before the date set for the Public Hearing.
PASSED, APPROVED, AND ADOPTED this day of 2020.
Resolution No. 20 -XXX — Page 3 of 4
ATTACHMENT #25
Page 508
Appendix A
Descriptions of Improvements
This Appendix A contains general descriptions of the improvements to be maintained and serviced
within each of the Districts. Please refer to the Annual Engineer's Report for a full and complete description
of the maintenance and service to be provided for each District.
Street Lighting Maintenance District No. 1
The installation/maintenance of street lights and traffic signals on arterial streets that are throughout
the City.
Street Liqhtinq Maintenance District No. 2
The installation/maintenance of street lights and traffic signals on local streets that are generally west
of Haven Avenue.
Street Liqhtinq Maintenance District No. 3
The installation/maintenance of street lights and traffic signals located within the Victoria Planned
Community.
Street Lighting Maintenance District No. 4
The installation/maintenance of street lights and traffic signals located within the Terra Vista Planned
Community.
Street Lighting Maintenance District No. 5
The installation/maintenance of street lights and traffic signals located within the Caryn Planned
Community.
Street Lightinq Maintenance District No. 6
The installation/maintenance of street lights and traffic signals located on commercial and industrial
streets throughout the City but that are not within an existing local maintenance district. This area is
located generally south of Foothill Boulevard.
Street Lightinq Maintenance District No. 7
The installation/maintenance of street lights and traffic signals on local streets within this area of the City
is known as "North Etiwanda". This area is located generally east of Day Creek Channel and north of
Highland Avenue.
Street Lightinq Maintenance District No. 8
The installation/maintenance of street lights and traffic signals on local streets within this area of the City
is known as "South Etiwanda". This area is located generally east of Etiwanda Avenue, north of Foothill
Boulevard and south of Highland Avenue.
Resolution No. 20 -XXX — Page 4 of 4
ATTACHMENT #25
Page 509
RESOLUTION NO. 20 -XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF THE
ANNUAL ENGINEER'S REPORT PURSUANT TO THE PROVISIONS OF
THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL
ASSESSMENT LEVY WITHIN PARK AND RECREATION
IMPROVEMENT DISTRICT NO. PD -85 FOR FISCAL YEAR 2020/21
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously
undertaken proceedings to form and has formed that certain maintenance district pursuant to pursuant to
the terms and provisions of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the
Streets and Highways Code of the State of California (commencing with Section 22500) (the "1972 Act"),
known and designated as Park and Recreation Improvement District No. PD -85 (the "District"); and
WHEREAS, at this time the City Council desires to initiate proceedings pursuant to Chapter 3 of
the 1972 Act to provide for the annual levy of assessments for the next ensuing fiscal year to provide for
the annual costs for maintenance and servicing of improvements within the District; and
WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year
commencing July 1, 2020 and ending June 30, 2021 ("Fiscal Year 2020/21").
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.
SECTION 2. New Improvements or Substantial Changes in Existing Improvements. No
new improvements are proposed to be added to the improvements to be maintained or serviced and no
substantial changes in the existing improvements are proposed to be made for Fiscal Year 2020/21.
SECTION 3. Annual Engineer's Report. The City Engineer is hereby ordered to prepare and
file with this City Council an Annual Engineer's Report for the District relating to such annual assessment
and levy in such District in accordance with the provisions of 1972 Act, Article XIIID of the Constitution of
the State of California ("Article XIIID") and the Proposition 218 Omnibus Implementation Act
(Government Code Section 53750 and following) (the "Implementation Act") (the 1972 Act, Article XIIID
and the Implementation Act are referred to collectively as the "Assessment Law").
SECTION 4. Filing of the Annual Engineer's Report. Upon completion, the Annual
Engineer's Report for the District shall be filed with the City Clerk, who shall then submit the same to this
City Council for its consideration pursuant to the Assessment Law.
PASSED, APPROVED, AND ADOPTED this day of 2020.
Resolution No. 20 -XXX — Page 1 of 1
ATTACHMENT #26
Page 510
RESOLUTION NO. 20 -XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, APPROVING THE PRELIMINARY
ANNUAL ENGINEER'S REPORT FOR THE ANNUAL LEVY OF
ASSESSMENTS WITHIN PARK AND RECREATION IMPROVEMENT
DISTRICT NO. PD -85 FOR FISCAL YEAR 2020/21
WHEREAS, the City Council of the City of Rancho Cucamonga, California, pursuant to the
provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California (the "1972
Act"), Article XIIID of the Constitution of the State of California ("Article XIIID") and the Proposition 218
Omnibus Implementation Act (Government Code Section 53750 and following) (the "Implementation
Act") (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the
"Assessment Law"), did, by previous Resolution, order the preparation of a report for the annual levy of
assessments for Fiscal Year 2020/21 (the "Annual Engineer's Report") in a certain maintenance
assessment district known and designated as Park and Recreation Improvement District No. PD -85 (the
"District"); and
WHEREAS, there has now been presented to this City Council the Annual Engineer's Report for
the District as required by the Assessment Law and as previously directed by Resolution; and
WHEREAS, this City Council has now examined and reviewed the Annual Engineer's Report as
presented, and is satisfied with each and all of the items and documents as set forth in such report, and
is satisfied that the assessments, on a preliminary basis, have been allocated within the District in
accordance with the special benefits received from the improvements to be maintained and serviced, as
set forth in the Annual Engineer's Report.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.
SECTION 2. Annual Engineer's Reports. The Annual Engineer's Report for the District as
presented, consisting of the following:
A. Plans and specifications describing the general nature, location and extent of the
improvements to be maintained and serviced and the extent of such maintenance;
B. An estimate of the cost of the maintenance of the improvements for the District for Fiscal
Year 2020/21;
C. A diagram for the District, showing the area and properties proposed to be assessed; and
D. An annual assessment for Fiscal Year 2020/21 of the estimated costs of the maintenance
and servicing of those improvements to be maintained and serviced during such Fiscal
Year, assessing the net amount upon all assessable lots and/or parcels within such
District in proportion to the special benefits received is hereby approved on a preliminary
basis and is ordered to be filed in the Office of the City Clerk as a permanent record and
to remain open for public inspection.
SECTION 3. The City Clerk shall certify to the passage and adoption of this Resolution, and the
minutes of this meeting shall so reflect the presentation of the Annual Engineer's Report.
Resolution No. 20 -XXX — Page 1 of 2
ATTACHMENT #27
Page 511
PASSED, APPROVED, AND ADOPTED this day of 2020.
Resolution No. 20 -XXX — Page 2 of 2
ATTACHMENT #27
Page 512
RESOLUTION NO. 20 -XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO
PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS FOR FISCAL YEAR 2020/21 WITHIN PARK AND
RECREATION IMPROVEMENT DISTRICT NO. PD -85 AND SETTING A
TIME AND PLACE FOR A PUBLIC HEARING THEREON
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed
that certain maintenance district and authorized the levy of assessments therein pursuant to the terms and
provisions of the "Landscaping and Lighting Act of 1972," being Division 15, Part 2 of the Streets and
Highways Code of the State of California (commencing with Section 22500) (the "1972 Act") in what is
known and designated as Park and Recreation Improvement District No. PD -85 (the "District"); and
WHEREAS, this City Council has initiated proceedings to provide for the annual levy of
assessments for Fiscal Year 2020/21, to finance the costs and expenses necessary for continued
maintenance and servicing of improvements within the District; and
WHEREAS, at this time, there has been presented and approved by this City Council, a separate
report for the District identified by the distinctive designation of such District and entitled "Fiscal Year
2020/21 Annual Engineer's Report" (the "Annual Engineer's Report") as required pursuant to Article 4 of
Chapter 1 of the 1972 Act, Article XIIID of the Constitution of the State of California ("Article XIIID") and
the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the
"Implementation Act") (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively
as the "Assessment Law"), and this City Council desires to conduct the proceedings to authorize the levy
of the annual assessments within the District; and
WHEREAS, the annual assessments for Fiscal Year 2020/21 proposed to be levied within the
District as set forth in the report do not exceed the annual assessments as previously authorized to be
levied within such District and, therefore, the proposed levy of assessments for Fiscal Year 2020/21 within
such District are not deemed to be "increased" over the maximum authorized annual assessments.
NOW, THEREFORE, by the City Council of the City of Rancho Cucamonga, as follows:
SECTION 1. Recitals. The above recitals are all true and correct.
SECTION 2. Improvements and Maintenance and Servicing Thereof. The public interest and
convenience requires the City Council, and it is the intention of this City Council, to undertake proceedings
for the annual levy and collection of assessments within the District for the continued maintenance and
servicing of the improvements authorized to be maintained and serviced within such District.
"Maintenance" may include the furnishing of services and materials for the ordinary and usual
maintenance, operation, and servicing of any improvement, including: (a) repair, removal, or replacement
of all or any part of any improvement; (b) providing for the life, growth, health, and beauty of landscaping,
including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; (c) the
removal of trimmings, rubbish, debris, and other solid waste; and, (d) the cleaning, sandblasting, and
painting of walls and other improvements to remove or cover graffiti.
"Service" may include the furnishing of: (a) electric current or energy, gas, or other illuminating
agent for the lighting or operation of any improvements; and, (b) water for the irrigation of any landscaping,
the operation of any fountains, or the maintenance of any other improvements.
Resolution No. 20 -XXX — Page 1 of 3
ATTACHMENT #28
Page 513
A description of the improvements to be maintained and the maintenance and services to be
provided is set forth in Appendix A attached hereto and incorporated herein by this reference.
SECTION 3. Annual Engineer's Report. The Annual Engineer's Report regarding the annual
levy for the District for Fiscal Year 2020/21, has been preliminarily approved and directed to be filed in the
office the City Clerk. Reference is made to such Report for the District for a full and detailed description of
the improvements to be maintained and serviced, the boundaries of such District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within such District.
SECTION 4. Assessment. The public interest and convenience requires, and it is the intention
of this City Council to order, the annual levy of assessments for the District as set forth and described in
the Annual Engineer's Report, and further it is determined to be in the best public interest and convenience
to levy and collect annual assessments to pay the costs and expenses of such maintenance and service
as estimated in such Annual Engineer's Report.
SECTION 5. Boundaries of District. The proposed maintenance and service work as described
in the Annual Engineer's Report for the District is, in the opinion of this City Council, of special benefit to
the properties within the boundaries of such District, and this City Council makes the costs and expenses
of such maintenance and service chargeable upon such District, which District said City Council hereby
declares to be the District specially benefited by such maintenance and service, and to be further assessed
pursuant to the Assessment Law to pay the costs and expenses thereof. The District shall include each
and every parcel of land within the boundaries thereof; as such District is shown on a map or maps as
approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of
such District.
SECTION 6. Public Hearing. Notice is hereby given that a public hearing will be held the 15th
day of July, 2020, at the hour of 7:00 p.m. or as soon thereafter as the matter may be heard, in the regular
meeting of the City Council, being in the Council Chambers located at 10500 Civic Center Drive, Rancho
Cucamonga, California, which is the time and place fixed by this City Council for the hearing of protests or
objections in reference to the annual levy of assessments, to the extent of the maintenance, by any
interested person and any other matters contained in this resolution. Any persons who wish to object to
the proceedings for the annual levy should file a written protest with the City Clerk prior to the time set and
scheduled for said public hearing.
SECTION 7. For Information Regarding Proceedings. For any and all information relating to
the proceedings, protest procedure, any documentation and/or information of a procedural or technical
nature, your attention is directed to the below listed person at the City:
Tamara Layne
Finance Director
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
(909) 774-2430
SECTION 8. Notice. The City Clerk is hereby authorized and directed to publish, pursuant
to Government Code Section 6061, a copy of this Resolution in the Inland Valley Daily Bulletin, a
newspaper of general circulation within said City, said publication shall be made one time and not less
than ten (10) days before the date set for the Public Hearing.
PASSED, APPROVED, AND ADOPTED this day of 2020.
Resolution No. 20 -XXX — Page 2 of 3
ATTACHMENT #28
Page 514
Appendix A
Descriptions of Improvements and Maintenance and Services
This Appendix A contains a general description of the improvements to be maintained and serviced
and a description of such maintenance and services.
1. The maintenance and operation of Heritage Community Park including, but not limited to,
grading, planting, irrigation, onsite roads, sidewalks, parking lots, lighting, restrooms, equestrian facilities,
playground equipment, picnic facilities, athletic facilities, and walking, jogging and equestrian trails and
sanitary sewer connections.
2. The maintenance and operation of Red Hill Community Park including, but not limited to,
grading, planting, irrigation, onsite roads, sidewalks, parking lots, lighting, waterscape, restrooms, senior
citizen facilities, playground equipment, picnic facilities, major lighted athletic facilities, jogging trail,
sanitary sewer connections and onsite drainage inlets.
Resolution No. 20 -XXX — Page 3 of 3
ATTACHMENT #28
Page 515
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer
Annette Cano-Soza, Assistant Engineer
SUBJECT: CONSIDERATION OF REIMBURSEMENT FOR THE ETIWANDA/SAN SEVAINE AREA
MASTER PLAN DRAINAGE IMPROVEMENTS PROGRAM FOR FISCAL YEAR 2018/2019
AND AN APPROPRIATION OF $9,612 FROM THE ETIWANDA/SAN SEVAINE DRAINAGE
FUND (FUND 116).
RECOMMENDATION:
Staff recommends that the City Council approve a reimbursement for the Etiwanda/San Sevaine Master Plan Drainage
Improvements Program for Fiscal Year 2018/2019 and an appropriation of $9,612 from the Etiwanda/San Sevaine Drainage
Fund (Fund 116).
BACKGROUND:
Developers that are conditioned by the City to construct master planned drainage facilities in connection with development
projects may enter into a Development Reimbursement Agreement (Agreement) with the City. The Agreement provides for
annual reimbursements for up to ten (10) years from the effective date of the Agreement.
Per the terms of the Agreement, the amount available for reimbursement each year is fifty percent (50%) of the fees collected
in the Etiwanda/San Sevaine Drainage Fee Program in the prior fiscal year. These funds are distributed to developers with
active Agreements proportionally based on the original amount of each Agreement. Any remaining balance due is then rolled
over to the next fiscal year. When the Agreement expires any remaining balance is waived.
ANALYSIS:
There is currently one active Agreement with a total outstanding balance due of $97,770. A total of $19,224 was collected in
Fiscal Year 2018/2019 for the Etiwanda/San Sevaine Drainage Fee Program of which $9,612 is available for
reimbursement. The following table contains the recommended reimbursement and total remaining balance due, following
reimbursement:
Original
Previous
Agmt No. Expiration Project/Developer Agreement
Fractional Balance
Year Amount
Share (2017/2018)
DRA-41 2021 TR 16716/JT $270,423.00
1.00 $97,769.89
STORM
Recommended
Reimbursement Remaining
Amount Balance
2018/2019
$9,612.00 $88,157.89
FISCAL IMPACT:
Since the amount available for reimbursement under this program is determined after the City's financial books are closed
each fiscal year, the funds needed for reimbursement are not included in the annual budget.
Therefore, staff is recommending an appropriation in the amount of $9,612 from the Etiwanda/San Sevaine Drainage Fund
(Fund 116) to Account No. 1116303-5650/1026116-0 (Capital Projects) to cover the amount of the recommended
reimbursement.
COUNCIL GOAL(S) ADDRESSED:
Page 516
Construction of master planned drainage improvements aids in implementing the City Council's vision to build a world class
community by constructing improvements that reduce the potential for flooding and allow for well planned development.
Page 517
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer
Gianfranco Laurie, Senior Civil Engineer
Romeo M. David, Associate Engineer
SUBJECT: CONSIDERATION OF A CONTRACT WITH C.P. CONSTRUCTION
COMPANY, INC., IN AN AMOUNT OF $2,707,577, PLUS A 10%
CONTINGENCY, AND AUTHORIZATION OF AN APPROPRIATION IN AN
AMOUNT OF $3,208,690 FOR THE UPPER CUCAMONGA STORM DRAIN
PHASE 3 AND AMETHYST AVENUE STREET IMPROVEMENTS PROJECT.
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the plans and specifications for the Upper Cucamonga Storm Drain Phase -3 and Amethyst
Avenue Street Improvements (Project);
2. Accept the bids received for the Project;
3. Reject the bids received from Boudreau Pipeline Corporation and Norstar Plumbing and Engineering,
Inc., as non-responsive for failing to include Addendum No. 1 in the bid submittals;
4. Award and authorize the execution of a contract in the amount of $2,707,577; to the lowest responsive
bidder, C.P. Construction Company, Inc., for the Base Bid (Storm Drain Improvements) only;
5. Authorize the expenditure of a 10% contingency in the amount of $270,758;
6. Authorize a Purchase Order in the amount $89,590 to Aufbau, Inc. for on-call construction inspection
services;
7. Authorize a Purchase Order in the amount of $82,408 to Ninyo and Moore, Inc. for on-call materials
testing services;
8. Authorize a Purchase Order in the amount of $58,350 to Westland Group, Inc. for on-call construction
survey services; and
9. Authorize an appropriation in the amount of $3,208,690 from the General Drainage Fund (Fund 112).
BACKGROUND:
Upper Cucamonga Storm Drain Phase 3 would complete master -planned storm drain improvements
along Amethyst Avenue by installing a new storm drain pipe beginning on 19th Street east of Amethyst
Avenue and ending on Amethyst Avenue just south of the Pacific Electrical Trail where it connects to an
existing underground storm drain system. This phase will capture storm water that currently surface
flows through the Chaparral Heights Mobile Home Park and a vacant lot on the west side of Archibald
Avenue at Victoria Street, reducing the potential for flooding and bypassing the open channel portion of
the Cucamonga Storm Drain between Archibald Avenue and Hellman Avenue that is undersized and
requires surface diversion of the storm water during a 100 -year storm. Additionally, upon completion of
the storm drain improvements, staff will initiate a request to change the FEMA flood zone mapping to
remove the mobile home park and vacant lot from FEMA's Flood Zone A, thus eliminating the
requirement for home owners to purchase flood insurance coverage once the mapping revision is
completed by FEMA. A Vicinity Map illustrating the project location is included as Attachment 1.
Page 518
ANALYSIS:
The scope of work consists of, but is not limited to, construction of storm drain main line pipe, storm
drain laterals, catch basins, local depressions, supports for conduits, junction structures, transitions
structures, pressure manholes, regular storm drain manholes and re -striping. The contract documents
call for ninety (90) working days to complete this construction.
The Notice Inviting Bids was released to the general contracting community and was published in the
Daily Bulletin on May 19, and May 26, 2020. The City Clerk's Office facilitated the formal solicitation for
bidding the project.
On June 2, 2020, the City Clerk's Office received nine (9) construction bids. The Engineer's estimate
for the project (including additive bid items) was $3,585,000 with the base bid estimate being
$2,463,560. A full bid summary is included as Attachment 2.
The apparent lowest responsive bid was submitted by C.P. Construction Company, Inc., for the base
bid in the amount of $2,707,577. Since this bid is 20% higher than anticipated in the Engineer's
Estimate, staff reviewed the bid closely and believes that the higher costs are attributable to the
uncertainty surrounding economic impacts of COVID-19 along with the size of the project. After review,
staff believes this bid to be reasonable and recommends awarding the base bid (storm drain
improvements) only and excluding the additive bids for additional street improvements and resurfacing.
Staff has reviewed the bid documents submitted by C.P. Construction Company, Inc., and completed
the required background investigation and finds that they provided the apparent lowest responsive bid
that meets the requirements of the bid documents.
The Engineering staff has reviewed all bids received and found seven (7) to be complete and in
accordance with the bid requirements with any irregularities to be inconsequential. The bids
from Boudreau Pipeline Corporation and Norstar Plumbing and Engineering Inc., were deemed to be
non-responsive because they failed to acknowledge Addendum No.1 in their respective bid packages
as required by the bid documents. Staff consulted with the City Attorney's Office and obtained
concurrence on this determination.
Environmental:
Staff has determined that the project is Categorically Exempt per Section 15301 "Existing Facilities"
subsection (c), Class 1 of the California Environmental Quality Act (CEQA).
FISCAL IMPACT:
Anticipated construction costs are estimated to be as follows:
Expenditure Category
Amount
Construction Contract
$2,707,577
Construction Contract Contingency (10%)
$270,758
Construction Inspection Services
$89,590
Construction Materials Testing
$82,408
Construction Survey Services
$58,350
Estimated Construction Costs
$3,208,683
Although previously budgeted for construction in Fiscal Year 2018/19, the Upper Cucamonga Storm
Drain Phase 3 was delayed due to concerns related to available funding for the project at the time.
Therefore, this project is not currently budgeted in this Fiscal Year 2019/20. However, since the project
was delayed, staff has been able to redesign the project to reduce the overall cost and continue to meet
the objectives of providing improved drainage along Amethyst Avenue and ultimately remove the
Page 519
affected properties along Archibald Avenue from FEMA Zone A. Therefore, an appropriation in the
amount of $3,208,690 from the General Drainage Fund (Fund 112) fund balance into the account
number below is required to cover the anticipated construction costs and must be funded in order to
proceed with the construction.
Account No.
Funding Source
Description
Amount
11123035650/1928112-
General Drainage Fund (112)
Cucamonga Storm
$3,208,690
0
Drain
Total appropriation
$3,208,690
amount
COUNCIL GOAL(S) ADDRESSED:
This item addresses the City Council's vision for the City by ensuring the construction of high quality
public improvements that promote a world class community.
ATTACHMENTS:
Description
Attachment 2 - Bid Summary
Page 520
ATTACHMENT 2
BID SUMMARY FOR BID OPENING JUNE 2, 2020 - REVISED
ADDITIVE
1. Non -Responsive Bidder *
2. Responsive Low Bidder
3
4
-
6
7
S. Non -Responsive Bidder `
9
ENGINEER'S ESTIMATE
Boundreau Pipeline
C.P. Construction Co., Inc.
Weka, Inc.
O'duffy Bros Inc.
Lonerock, Inc.
KEC Engineering
GRFCO, Inc.
Norstar Plumbing and
T.E. Roberts, Inc.
UPPER CUCAMONGA STORM DRAIN PHASE - 3 & AMETHYST
STREET IMPROVEMENTS
AMOUNT
Corporation
QTY
UNIT
DESCRIPTION
Al
1
LS
Engineering, Inc. *
$14,000.00
$14,000.00
$13,600.00
BASE
BID (STORM DRAIN)
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
NO
QTY
UNIT
DESCRIPTION
1
1
LS
MOBILIZATION
$74,000.00
$74,000.00
$41,000.00
$41,000.00
$75,000.00
$75,000.00
$100,000.00
$100,000.00
$250,000.00
$250,000.00
$375,000.00
$375,000.00
$15,000.00
$15,000.00
$100,000.00
$100,000.00
$60,000.00
$60,000.00
$50,712.00
$50,712.00
2
1
LS
CLEARING, GRUBBING & REMOVAL
$74,000.00
$74,000.00
$7,700.00
$7,700.00
$45,000.00
$45,000.00
$36,144.00
$36,144.00
$150,000.00
$150,000.00
$25,000.00
$25,000.00
$598,000.00
$598,000.00
$25,000.00
$25,000.00
$25,000.00
$25,000.00
$54,910.00
$54,910.00
PROPOSED STORM DRAIN PRIOR TO
$8,000.00
$8,000.00
$21,700.00
$21,700.00
$25,000.00
$25,000.00
$37,600.00
$37,600.00
$50,000.00
$50,000.00
$25,000.00
$25,000.00
$40,000.00
$40,000.00
$60,000.00
$60,000.00
$35,000.00
$35,000.00
$88,794.00
$88,794.00
3
1
LS
EXCAVATION
$15,000.00
$300.00
$1,800.00
$2,200.00
$13,200.00
$300.00
$1,800.00
$1,200.00
$7,200.00
$1,480.00
$8,880.00
A4
6
EA
IN LIKE AND KIND, COMPLETE IN PLACE
4
1
LS
SHORING AND BRACING
$84,000.00
$84,000.00
$43,600.00
$43,600.00
$125,000.00
$125,000.00
$60,240.00
$60,240.00
$40,000.00
$40,000.00
$250,000.00
$250,000.00
$60,000.00
$60,000.00
$600,000.00
$600,000.00
$150,000.00
$150,000.00
$18,794.00
$18,794.00
5
1,465
TONS
ASPHALT CONCRETE PAVEMENT
$80.00
$117,200.00
$134.00
$196,310.00
$87.00
$127,455.00
$120.00
$175,800.00
$125.00
$183,125.00
$80.00
$117,200.00
$190.00
$278,350.00
$110.00
$161,150.00
$130.00
$190,450.00
$116.00
$169,940.00
6
900
CY
CRUSHED MISCELLANEOUS BASE
$40.00
$36,000.00
$127.00
$114,300.00
$125.00
$112,500.00
$52.00
$46,800.00
$125.00
$112,500.00
$60.00
$54,000.00
$245.00
$220,500.00
$55.00
$49,500.00
$125.001
$112,500.00
$93.00
$83,700.00
$1,600.00
$150.00
$1,200.00
CONSTRUCT CURB OPENING CATCH BASIN
$20,000.00
$200.00
$1,600.00
$1,100.00
$8,800.00
$300.00
$2,400.00
$400.00
$3,200.00
$740.00
$5,920.00
A6
8
EA
IN PLACE
PER CITY OF RANCHO CUCAMONGA
$15,000.00
$210,000.00
$10,600.00
$148,400.00
$14,000.00
$196,000.00
$12,000.00
$168,000.00
$9,000.00
$126,000.00
$10,000.00
$140,000.00
$15,000.00
$210,000.00
$15,000.00
$210,000.00
$15,000.00
$210,000.00
$32,841.00
$459,774.00
7
14
EA
STANDARD DRAWING NO. 300, W=14'
CVWD STANDARD (CVWD WILL PROVIDE
$1,000.00
$6,000.00
$2,860.00
$17,160.00
$3,500.00
$21,000.00
$2,400.00
$14,400.00
CONSTRUCT CURB OPENING CATCH BASIN
$45,000.00
$2,500.00
$15,000.00
$5,800.00
$34,800.00
$3,000.00
$18,000.00
$4,200.00
$25,200.00
$4,727.00
$28,362.00
A7
6
EA
NEW METER BOX IF NEEDED
PER CITY OF RANCHO CUCAMONGA
$7,000.00
$7,000.00
$9,500.00
$9,500.00
$9,000.00
$9,000.00
$8,000.00
$8,000.00
$6,000.00
$6,000.00
$5,000.00
$5,000.00
$13,000.00
$13,000.00
$9,000.00
$9,000.00
$10,000.00
$10,000.00
$27,381.00
$27,381.00
8
1
EA
STANDARD DRAWING NO. 300, W=7'
(CVWD WILL PROVIDE METER BOX IF
$300.00
$300.00
$170.00
$170.00
$950.00
$950.00
$250.00
$250.00
CONSTRUCT SUPPORT FOR CONDUITS
$1,500.00
$1,500.00
$1,500.00
$1,200.00
$1,200.00
$500.00
$500.00
$750.00
$750.00
$300.00
$300.00
AS
1
EA
NEEDED
ACROSS TRENCHES PER CITY OF RANCHO
$3,000.00
$42,000.00
$2,670.00
$37,380.00
$1,950.00
$27,300.00
$1,700.00
$23,800.00
$630.00
$8,820.00
$750.00
$10,500.00
$3,000.00
$42,000.00
$1,500.00
$21,000.00
$4,000.00
$56,000.00
$1,765.00
$24,710.00
9
14
EA
CUCAMONGA STANDARD DRAWING NO. 339
$7,500.00
$1,500.00
$1,500.00
$7,700.00
$7,700.00
$2,000.00
$2,000.00
$6,000.00
$6,000.00
$300.00
$300.00
A9
1
EA
CVWD STANDARD DRAWING NO. 120
CONSTRUCT MANHOLE NO. 2 PER CITY OF
RELOCATE AND ADJUST PULL BOX TO NEW
$1,000.00
$2,000.00
$1,880.00
$3,760.00
$2,000.00
$4,000.00
$2,000.00
$4,000.00
RANCHO CUCAMONGA STANDARD DRAWING
$3,000.00
$24,000.00
$8,600.00
$68,800.00
$6,950.00
$55,600.00
$10,000.00
$80,000.00
$8,000.00
$64,000.00
$12,000.00
$96,000.00
$11,300.00
$90,400.00
$12,000.00
$96,000.00
$12,000.00
$96,000.00
$29,181.00
$233,448.00
O(F)
8
EA
NO. 319
ADJUST CAN PULL BOX COVER TO NEW
$400.00
$400.00
$510.00
$510.00
$10,750.00
$10,750.00
$500.00
$500.00
CONSTRUCT PRESSURE MANHOLE SHAFT
$1,500.00
$500.00
$500.00
$1,800.00
$1,800.00
$500.00
$500.00
$4,000.00
$4,000.00
$600.00
$600.00
All
1
EA
GRADE
WITH ECCENTRIC REDUCER PER APWA
$4,500.00
$13,500.00
$9,350.00
$28,050.00
$5,000.00
$15,000.00
$9,500.00
$28,500.00
$8,000.00
$24,000.00
$1,500.00
$4,500.00
$7,000.00
$21,000.00
$15,000.00
$45,000.00
$13,000.00
$39,000.00
$30,621.00
$91,863.00
111
3
EA
STANDARD DRAWING NO. 328-1
CONSTRUCT JUNCTION STRUCTURE NO. 2
$3,500.00
$56,000.00
$3,330.00
$53,280.00
$1,500.00
$24,000.00
$3,700.00
$59,200.00
$5,000.00
$80,000.00
$3,500.00
$56,000.00
$2,000.00
$32,000.00
$2,000.00
$32,000.00
$8,000.00
$128,000.00
$24,741.00
$395,856.00
12
16
1 EA
iPER CITY STANDARD DRAWING NO. 331
CONSTRUCT MODIFIED TRANSITION
STRUCTURE NO. I PER CITY STANDARD
$35,000.00
$35,000.00
$34,200.00
$34,200.00
$38,000.00
$38,000.00
$26,000.00
$26,000.00
$50,000.00
$50,000.00
$50,000.00
$50,000.00
$60,000.00
$60,000.00
$31,000.00
$31,000.00
$50,000.00
$50,000.00
$64,041.00
$64,041.00
DRAWING NO. 334 AND PER DETAIL ON
13
1
EA
SHEET 7, COMPLETE IN PLACE
CONSTRUCT MODIFIED MANHOLE NO. 4 PER
CITY OF RANCHO CUCAMONGA STANDARD
$22,000.00
$22,000.00
$16,600.00
$16,600.00
$28,500.00
$28,500.00
$23,000.00
$23,000.00
$30,000.00
$30,000.00
$40,000.00
$40,000.00
$75,000.00
$75,000.00
$30,000.00
$30,000.00
$25,000.00
$25,000.00
$45,021.00
$45,021.00
DRAWING NO. 321 AND PER DETAIL ON
14
1
EA
SHEET NO. 8, COMPLETE IN PLACE
151
784
1 LF
I INSTALL 66 -INCH DIAMETER RCP 1750 D
$405.00
$317,520.00
$463.00
$362,992.00
$380.00
$297,920.00
$447.00
$350,448.00
$410.00
$321,440.00
$733.00
$574,672.00
$355.00
$278,320.00
$625.00
$490,000.00
$480.00
$376,320.00
$703.00
$551,152.00
16
2,800
LF
INSTALL 60 -INCH DIAMETER RCP 1750 D
$385.00
$1,078,000.00
$434.00
$1,215,200.00
$349.00
$977,200.00
$420.00
$1,176,000.00
$370.00
$1,036,000.00
$695.00
$1,946,000.00
$350.00
$980,000.00
$600.00
$1,680,000.00
$470.00
$1,316,000.00
$641.00
$1,794,800.00
17
8
LF
INSTALL 54 -INCH DIAMETER RCP 1750 D
$360.00
$2,880.00
$393.00
$3,144.00
$329.00
$2,632.00
$485.00
$3,880.00
$950.00
$7,600.00
$500.00
$4,000.00
$355.00
$2,840.00
$600.00
$4,800.00
$3,000.00
$24,000.00
$856.00
$6,848.00
18
8
LF
INSTALL 36 -INCH DIAMETER RCP 1750 D
$270.00
$2,160.00
$356.00
$2,848.00
$295.00
$2,360.00
$425.00
$3,400.00
$960.00
$7,680.00
$500.00
$4,000.00
$300.00
$2,400.00
$400.00
$3,200.00
$2,000.00
$16,000.00
$729.00
$5,832.00
19
408
LF
INSTALL 24 -INCH DIAMETER RCP 1750 D
$250.00
$102,000.00
$316.00
$128,928.00
$145.00
$59,160.00
$395.00
$161,160.00
$220.00
$89,760.00
$250.00
$102,000.00
$400.00
$163,200.00
$220.00
$89,760.00
$250.00
$102,000.00
$672.00
$274,176.00
EARTHWORK EXPORT TO PROPOSED FIRE
STATION BUILDING SITE AT SW CORNER OF
$1.20
$5,400.00
$22.00
$99,000.00
$25.00
$112,500.00
$10.00
$45,000.00
$56.00
$252,000.00
$10.00
$45,000.00
$2.50
$11,250.00
$28.00
$126,000.00
$14.00
$63,000.00
$20.00
$90,000.00
TOWN CENTER DRIVE AND TERRA VISTA
201
4,500
CY
PARKWAY
RANCHO CUCAMONGA STANDARD DRAWING
$300.00
$600.00
$1,440.00
$2,880.00
$1,500.00
$3,000.00
$2,000.00
$4,000.00
$1,000.00
$2,000.00
$1,000.00
$2,000.00
$1,500.00
$3,000.00
$3,000.00
$6,000.00
$2,000.00
$4,000.00
$10,961.00
$21,922.00
21
2
EA
NO. 329
PLUG PIPE WITH MORTAR AND BRICK PER
S.B.C.F.C.D. STANDARD DRAWING NO. S.P.
$500.00
$1,500.00
$1,280.00
$3,840.00
$750.00
$2,250.00
$650.00
$1,950.00
$1,000.00
$3,000.00
$300.00
$900.00
$1,000.00
$3,000.00
$700.00
$2,100.00
$1,500.00
$4,500.00
$4,434.00
$13,302.00
22
3
EA
176A - TYPE B
CONSTRUCT LOCAL DEPRESSION PER CITY
OF RANCHO CUCAMONGA STANDARD
$3,500.00
$52,500.00
$1,110.00
$16,650.00
$1,750.00
$26,250.00
$3,200.00
$48,000.00
$2,500.00
$37,500.00
$1,500.00
$22,500.00
$3,200.00
$48,000.00
$3,000.00
$45,000.00
$4,000.00
$60,000.00
$2,941.00
$44,115.00
23
15
EA
DRAWING NO. 307, CASE
1
CONNECT EXISTING 24 -INCH DIAMETER RCP
$2,500.00
$2,500.00
$3,270.00
$3,270.00
$2,950.00
$2,950.00
$3,500.00
$3,500.00
$4,000.00
$4,000.00
$1,000.00
$1,000.00
$4,300.00
$4,300.00
$3,000.00
$3,000.00
$6,000.00
$6,000.00
$10,721.00
$10,721.00
24
1
EA
TO NEW TRANSITION STRUCTURE
CONNECT EXISTING 36 -INCH DIAMETER RCP
$2,500.00
$20,000.00
$405.00
$3,240.00
$19,500.00
$156,000.00
$625.00
$5,000.00
$500.00
$4,000.00
$1,000.00
$8,000.00
$730.00
$5,840.00
$4,000.00
$32,000.00
$7,000.00
$56,000.00
$1,453.00
$11,624.00
25
8
EA
TO NEW MODIFIED MANHOLE NO. 4
RE -STRIPE EXISTING STRIPING AND
REFRESH DAMAGED STRIPING DUE TO
$6,400.00
$6,400.00
$9,300.00
$9,300.00
$10,000.00
$10,000.00
$9,000.00
$9,000.00
$12,000.00
$12,000.00
$5,000.00
$5,000.00
$12,000.00
$12,000.00
$6,000.00
$6,000.00
$10,000.00
$10,000.00
$12,749.00
$12,749.00
26
1
LS
STORM DRAIN INSTALLATION
27
1
LS
STORM WATER PREVENTION PLAN SWPPP
$5,000.00
$5,000.00
$12,000.00
$12,000.00
$75,000.00
$75,000.00
$4,000.00
$4,000.00
$5,000.00
$5,000.00
$3,000.00
$3,000.00
$11,000.00
$11,000.00
$1,000.00
$1,000.00
$10,000.00
$10,000.00
$30,961.00
$30,961.00
28
1
LS
TRAFFIC CONTROL
1 $62,000.001
$62,000.00
$39,300.00
$39,300.00
$75,000.00
$75,000.00
$20,000.00
$20,000.00
$50,000.00
$50,000.00
$25,000.00
$25,000.00
$35,000.00
$35,000.00
$25,000.00
$25,000.00
$35,000.00
$35,000.00
$83,089.00
$83,089.00
29
2
EA
INSTALL CONSTRUCTION SIGNS
$1,200.00
$2,400.00
$1,520.00
$3,040.00
$1,000.00
$2,000.00
$800.00
$1,600.00$1,500.00
$3,000.00
$250.00
$500.00
$2,500.001$5,000.00
$200.001
$400.001
$3,000.001
$6,000.001
$1,081.00
$2,162.00
TOTAL BASE BID AMOUNT: I $2,463,560.00 I $2,726,452.00 I $2,707,577.00 I $2,710,022.00 I $3,009,425.00 I $3,991,772.00 I $3,320,400.001 1
$3,983,910.00 $3,275,770.00 1 $4,762,397.00
*NON RESPONSIVE DUE TO FAILING TO AKNOWLEDGE AND SUBMIT ADDENDUM NO.1
Page 521
ADDITIVE
BID
NO. A STREET IMPROVEMENTS
UNIT
COST
AMOUNT
UNIT
COST
AMOUNT
UNIT
COST
AMOUNT
UNIT
COST
AMOUNT
UNIT
COST
AMOUNT
UNIT
COST
AMOUNT
UNIT
COST
AMOUNT
UNIT
COST
AMOUNT
UNIT
COST
AMOUNT
UNIT
COST
AMOUNT
NO
QTY
UNIT
DESCRIPTION
Al
1
LS
MOBILIZATIONS
$14,000.00
$14,000.00
$13,600.00
$13,600.00
$10,000.00
$10,000.00
$15,000.00
$15,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$5,000.00
$5,000.00
$3,000.00
$3,000.00
$35,000.00
$35,000.00
$27,946.00
$27,946.00
A2
1
LS
CLEARING, GRUBBING, & REMOVAL
$118,000.00
$118,000.00
$127,000.00
$127,000.00
$15,000.00
$15,000.00
$15,000.00
$15,000.00
$25,000.00
$25,000.00
$10,000.00
$10,000.00
$100,000.00
$100,000.00
$2,000.00
$2,000.00
$24,000.00
$24,000.00
$13,057.00
$13,057.00
REMOVE EXISTING TREE INCLUDING
$1,000.00
$8,000.00
$930.00
$7,440.00
$1,500.00
$12,000.00
$3,000.00
$24,000.00
$2,500.00
$20,000.00
$2,000.00
$16,000.00
$2,500.00
$20,000.00
$3,000.00
$24,000.00
$1,800.00
$14,400.00
$1,663.00
$13,304.00
A3
8
EA
ROOTS AND STUMP (SIZE 6" TO 30" DIA.)
REMOVE AND REPLACE EXISTING MAIL BOX
$750.00
$4,500.00
$810.00
$4,860.00
$200.00
$1,200.00
$300.00
$1,800.00
$2,500.00
$15,000.00
$300.00
$1,800.00
$2,200.00
$13,200.00
$300.00
$1,800.00
$1,200.00
$7,200.00
$1,480.00
$8,880.00
A4
6
EA
IN LIKE AND KIND, COMPLETE IN PLACE
CUT EXISTING CHAIN LINK FENCE AND RE-
$100.00
$1,000.00
$265.00
$2,650.00
$95.00
$950.00
$25.00
$250.00
$2,500.00
$25,000.00
$100.00
$1,000.00
$145.00
$1,450.00
$100.00
$1,000.00
$200.00
$2,000.00
$148.00
$1,480.00
A51
10
LF
INSTALL POST TO NEW LOCATION
RELOCATE EXISTING MAIL BOX, COMPLETE
$1,200.00
$9,600.00
$580.00
$4,640.00
$200.00
$1,600.00
$150.00
$1,200.00
$2,500.00
$20,000.00
$200.00
$1,600.00
$1,100.00
$8,800.00
$300.00
$2,400.00
$400.00
$3,200.00
$740.00
$5,920.00
A6
8
EA
IN PLACE
SERVICE LINE COMPLETE IN PLACE PER
CVWD STANDARD (CVWD WILL PROVIDE
$1,000.00
$6,000.00
$2,860.00
$17,160.00
$3,500.00
$21,000.00
$2,400.00
$14,400.00
$7,500.00
$45,000.00
$2,500.00
$15,000.00
$5,800.00
$34,800.00
$3,000.00
$18,000.00
$4,200.00
$25,200.00
$4,727.00
$28,362.00
A7
6
EA
NEW METER BOX IF NEEDED
ADJUST WATER METER BOX TO NEW GRADE
(CVWD WILL PROVIDE METER BOX IF
$300.00
$300.00
$170.00
$170.00
$950.00
$950.00
$250.00
$250.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,200.00
$1,200.00
$500.00
$500.00
$750.00
$750.00
$300.00
$300.00
AS
1
EA
NEEDED
RELOCATE AIR VENT AND BOX COVER PER
$5,000.00
$5,000.00
$3,230.00
$3,230.00
$4,000.00
$4,000.00
$1,500.00
$1,500.00
$7,500.00
$7,500.00
$1,500.00
$1,500.00
$7,700.00
$7,700.00
$2,000.00
$2,000.00
$6,000.00
$6,000.00
$300.00
$300.00
A9
1
EA
CVWD STANDARD DRAWING NO. 120
RELOCATE AND ADJUST PULL BOX TO NEW
$1,000.00
$2,000.00
$1,880.00
$3,760.00
$2,000.00
$4,000.00
$2,000.00
$4,000.00
$1,650.00
$3,300.00
$750.00
$1,500.00
$1,800.00
$3,600.00
$500.00
$1,000.00
$2,500.00
$5,000.00
$1,800.00
$3,600.00
A10
2
EA
FINISH GRADE
ADJUST CAN PULL BOX COVER TO NEW
$400.00
$400.00
$510.00
$510.00
$10,750.00
$10,750.00
$500.00
$500.00
$1,500.00
$1,500.00
$500.00
$500.00
$1,800.00
$1,800.00
$500.00
$500.00
$4,000.00
$4,000.00
$600.00
$600.00
All
1
EA
GRADE
Page 521
BID SUMMARY FORBID OPENING JUNE 2,2020 -REVISED
ADDITIVE
1. Non -Responsive Bidder *
2. Responsive Low Bidder
3
4
5
9
7
8. Non -Responsive Bidder *
9
ENGINEER'S ESTIMATE
Boundreau Pipeline
C.P. Construction Co., Inc.
Weka, Inc.
O'duffy Bros Inc.
Lonerock, Inc.
KEC Engineering
GRFCO, Inc.
Norstar Plumbing and
T.E. Roberts, Inc.
UPPER CUCAMONGA STORM DRAIN PHASE - 3 & AMETHYST
STREET IMPROVEMENTS
AMOUNT
Corporation
QTY
UNIT
DESCRIPTION
B1
1
LS
Engineering, Inc. *
$10,000.00
$10,000.00
$11,600.00
$11,600.00
CONSTRUCT PCC ACCESS RAMP PER PLANS
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$5,000.00
$5,000.00
$15,000.00
$15,000.00
$35,000.00
$35,000.00
$30,214.00
$30,214.00
B2
1
LS
CLEARING, GRUBBING, & REMOVAL
$18,000.00
$18,000.00
$30,300.00
$30,300.00
AND SPECIFICATIONS, INCLUDING
$15,000.00
$2,500.00
$2,500.00
$10,000.00
$10,000.00
$5,000.00
$5,000.00
$10,000.00
$10,000.00
$15,000.00
$15,000.00
$10,000.00
$10,000.00
$10,795.00
$10,795.00
B3
3,025
TONS
ASPHALT RUBBER HOT MIX ARHM
$105.00
$317,625.00
$98.00
$296,450.00
TRUNCATED DOME, COMPLETE IN PLACE
$6,500.00
$65,000.00
$4,660.00
$46,600.00
$33.00
$330.00
$10,000.00
$100,000.00
$10,300.00
$103,000.00
$3,000.00
$30,000.00
$9,100.00
$91,000.00
$4,500.00
$45,000.00
$12,000.00
$120,000.00
$13,200.00
$132,000.00
$20,100.00
$4.00
$26,800.00
COMPLETE IN PLACE, SEE LOCATIONS IN
$3,015.00
$4.00
$26,800.00
$4.00
$26,800.00
$5.00
$33,500.00
$4.00
$26,800.00
$2.25
$15,075.00
$3.50
$23,450.00
$4.00
$26,800.00
B4
6,700
SY
MAX.
Al2
10
EA
APPENDIX
ADJUST MANHOLE TO NEW FINSHED
$500.00
$13,500.00
$504.00
$13,608.00
OF RANCHO CUCAMONGA STANDARD
$15.00
$37,995.00
$12.00
$30,396.00
$64.00
$162,112.00
$23.00
$58,259.00
$30.00
$75,990.00
$9.00
$22,797.00
$30.00
$75,990.00
$18.00
$45,594.00
$34.00
$86,122.00
$14.00
$35,462.00
A13
2,533
SF
DRAWING NO. 101, TYPE R-1 OR R-2
ADJUST WATER VALVE, GAS VALVE TO
$300.00
$10,800.00
$398.00
$14,328.00
CONSTRUCT 8" THICK DRIVEWAY PER CITY
$12,600.00
$375.00
$13,500.00
$1,000.00
$36,000.00
$500.00
$18,000.00
$560.00
$20,160.00
$500.00
$18,000.00
$600.00
$21,600.00
$240.00
$8,640.00
B6
1 36
1 EA
iGRADE
OF RANCHO CUCAMONGA STANDARD
$20.00
$18,400.00
$16.00
$14,720.00
$80.00
$73,600.00
$28.00
$25,760.00
$33.00
$30,360.00
$17.00
$15,640.00
$13.00
$11,960.00
$18.00
$16,560.00
$35.00
$32,200.00
$20.00
$18,400.00
A14
920
SF
IDRAWING NO. 101, TYPE C
RAMPS PER PLANS AND SPECIFICATIONS,
CONSTRUCT 8" CURB ONLY PER CITY OF
INCLUDING TRUNCATED DOMES, RETAINING
RANCHO CUCAMONGA STANDARD DRAWING
$25.00
$4,875.00
$26.00
$5,070.00
$80.00
$15,600.00
$42.00
$8,190.00
$66.00
$12,870.00
$25.00
$4,875.00
$53.00
$10,335.00
$20.00
$3,900.00
$70.00
$13,650.00
$54.00
$10,530.00
A15
195
LF
NO. 104
$108,000.00
$10,000.00
$120,000.00
$12,000.00
$144,000.00
$3,000.00
$36,000.00
$15,200.00
$182,400.00
$4,600.00
$55,200.00
$12,000.00
$144,000.00
$13,200.00
$158,400.00
CROSS -GUTTERS, SPANDREL, PER PLANS,
CONSTRUCT 8" CURB AND 24" GUTTER (A2-8)
COMPLETE IN PLACE, SEE LOCATIONS IN
PER CITY OF RANCHO CUCAMONGA
$35.00
$38,500.00
$50.00
$55,000.00
$79.00
$86,900.00
$48.00
$52,800.00
$77.00
$84,700.00
$35.00
$38,500.00
$32.00
$35,200.00
$45.00
$49,500.00
$78.00
$85,800.00
$63.00
$69,300.00
A16
1,100
LF
STANDARD DRAWING NO. 104
INSTALL PEDESTRIAN PEDESTAL POLE, PUSH
CONSTRUCT CROSS AND LONGITUDINAL
BUTTON, AND WIRING PER CALTRANS
$4,000.00
$16,000.00
$3,700.00
$14,800.00
GUTTERS PER CITY OF RANCHO
$15.00
$31,500.00
$33.00
$69,300.00
$79.00
$165,900.00
$140.00
$294,000.00
$40.00
$84,000.00
$35.00
$73,500.00
$37.00
$77,700.00
$30.00
$63,000.00
$180.00
$378,000.00
$22.00
$46,200.00
CUCAMONGA STANDARD DRAWING NO. 106-
TRAFFIC SIGNING, STRIPING, PAVEMENT
A17
2,100
LF
A
MARKINGS AND MARKERS COMPLETE IN
$16,000.00
$16,000.00
$23,500.00
$23,500.00
CONSTRUCT RETAINING CURB (CURB FACE
$35,000.00
$28,000.00
$28,000.00
$50,000.00
$50,000.00
$25,000.00
$25,000.00
$53,000.00
$53,000.00
$50,000.00
$50,000.00
$25,000.00
$25,000.00
$33,504.00
$33,504.00
B9
1
LS
PLACE
VARIES FROM 6" TO 18") PER PLAN AND
$45.00
$13,725.00
$63.00
$19,215.00
$125.00
$38,125.00
$113.00
$34,465.00
$120.00
$36,600.00
$75.00
$22,875.00
$265.00
$80,825.00
$100.00
$30,500.00
$120.00
$36,600.00
$120.00
$36,600.00
A18
305
LF
STANDARD DRAWING NO. 104
$35,000.00j
$5,000.0ol
$5,000.001
$25,000.00
$25,000.00
$5,000.001
$5,000.001
$15,000.001
$15,000.001
$10,000.00
$10,000.001
$16,000.001$16,000.001
$3,600.00
$3,600.00
INSTALL 2" GALVANIZED HAND RAILINGS PER
CITY OF RANCHO CUCAMONGA STANDARD
$180.00
$11,700.00
$229.00
$14,885.00
$125.00
$8,125.00
$40.00
$2,600.00
$200.00
$13,000.00
$155.00
$10,075.00
$250.00
$16,250.00
$150.00
$9,750.00
$230.00
$14,950.00
$180.00
$11,700.00
A19
65
LF
DRAWING NO. 602
CONSTRUCT 24" WIDE GUTTER ONLY PER
$35.00
$3,675.00
$40.00
$4,200.00
$125.00
$13,125.00
$56.00
$5,880.00
$120.00
$12,600.00
$25.00
$2,625.00
$64.00
$6,720.00
$50.00
$5,250.00
$130.00
$13,650.00
$54.00
$5,670.00
A20
105
LF
DETAIL ON SHEET NO. 11
RANCHO CUCAMONGA STANDARD DRAWING
$45.00
$1,350.00
$50.00
$1,500.00
$125.00
$3,750.00
$45.00
$1,350.00
$120.00
$3,600.00
$20.00
$600.00
$126.00
$3,780.00
$50.00
$1,500.00
$130.00
$3,900.00
$48.00
$1,440.00
A21
30
LF
NO. 104
CONSTRUCT PCC SIDEWALK PER CITY
RANCHO CUCAMONGA STANDARD DRAWING
$8.00
$35,480.00
$8.00
$35,480.00
$17.00
$75,395.00
$16.00
$70,960.00
$20.00
$88,700.00
$9.00
$39,915.00
$10.00
$44,350.00
$12.00
$53,220.00
$18.00
$79,830.00
$11.00
$48,785.00
A22
4,435
SF
NO. 101 AND 103 TO MATCH EXISTING
A23
333
TONS
ASPHALT CONCRETE PG 6410
$105.00
$34,965.00
$127.00
$42,291.00
$118.00
$39,294.00
$110.00
$36,630.00
$110.00
$36,630.00
$98.00
$32,634.00
$150.00
$49,950.00
$110.00
$36,630.00
$105.00
$34,965.00
$116.00
$38,628.00
A24
113
CY
CRUSHED AGGREGATE BASE
$40.00
$4,520.00
$217.001
$24,521.00
$143.00
$16,159.00
$65.00
$7,345.00
$130.00
$14,690.00
$75.00
$8,475.00
$210.00
$23,730.00
$55.00
$6,215.00
$160.00
$18,080.00
$116.00
$13,108.00
CONSTRUCT PCC DRIVEWAY TIE-IN
$15.00
$12,150.00
$23.00
$18,630.00
$30.00
$24,300.00
$24.00
$19,440.00
$30.00
$24,300.00
$15.00
$12,150.00
$60.00
$48,600.00
$22.00
$17,820.00
$38.00
$30,780.00
$29.00
$23,490.00
A25
810
SF
INCLUDING MATCH EXISTING PATTERN
A26
8
EA
RELOCATE SIGNS
$250.00
$2,000.00
$133.00
$1,064.00
$300.00
$2,400.00
$150.00
$1,200.00
$300.00
$2,400.00
$200.00
$1,600.00
$230.00
$1,840.00
$200.00
$1,600.00
$500.00
$4,000.00
$234.00
$1,872.00
RELOCATE EXISTING IRRIGATION, MODIFY
EXISTING LANDSCAPING TO FIT NEW
$32,000.00
$32,000.00
$34,800.00
$34,800.00
$9,500.00
$9,500.00
$14,000.00
$14,000.00
$75,000.00
$75,000.00
$5,000.00
$5,000.00
$50,000.00
$50,000.00
$15,000.00
$15,000.00
$36,000.00
$36,000.00
$59,196.00
$59,196.00
SIDEWALK LOCATIONS AND COORDINATE
A27
1
LS
WITH THE HOMEOWNERS AND INSPECTOR
INSTALL STREET LIGHTS CONDUIT AND PULL
BOXES, PER PLAN ON SHEET NO. 22,
$78,000.00
$78,000.00
$86,000.00
$86,000.00
$97,750.00
$97,750.00
$86,000.00
$86,000.00
$100,000.00
$100,000.00
$40,000.00
$40,000.00
$98,000.00
$98,000.00
$85,000.00
$85,000.00
$250,000.00
$250,000.00
$97,200.00
$97,200.00
A28
1
LS
COMPLETE IN PLACE
A29
1
IS
TRAFFIC CONTROL
$7,500.00
$7,500.00
$15,900.00
$15,900.00
$45,000.00
$45,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$5,000.00
$5,000.00
$20,000.00
$20,000.00
$15,000.00
$15,000.00
$25,000.00
$25,000.00
$5,850.00
$5,850.00
TOTAL ADDITIVE BID NO. 1AMOUNT:1 1 $602,135.001 1 $704,592.00 1 $958,815.001 1 $906,779.00 1 $982,240.001 1 $426,661.001 1 $943,780.001 1 $557,239.001 $1,390,277.001 1 $759,180.001
*NON RESPONSIVE DUE TO FAILING TO AKNOWLEDGE AND SUBMIT ADDENDUM NO.1
1 TOTAL ADDITIVE BID NO.2 AMOUNT:I 1 $519,305.001 1 $607,586.00 1 $479,040.001 1 $551,925.00 1 $660,425.001
BM $ 4 152 709.00 BM $ 4 168 772.00
BASE BID + ADDITNE BID NO.1 2 TOTAL AMOUNT: $3,585,000.00 $ 4,038,630.00 CORRECTED $ 4,145,432.00 1CORRECTED $ 4,168,726.00 $4,652,090.00
*NON RESPONSIVE DUE TO FAILING TO AKNOWLEDGE AND SUBMIT ADDENDUM NO.1
Page 522
1 $471,250.001 1 $691,666.001 1 $540,525.001 1 $634,275.001 1 $659,093.001
4
BM $$ S 276 322 00 �Bro $$ 6�
$ 4,889,683.00 $ 4,955,846.00 $ 5,081,674.00 CORRECTED $ 5,300,322.00 $ 6,180,670.00
ADDITIVE
BID
NO. B (PAVEMENT RESURFACING(
UNIT
COST
AMOUNT
UNIT
COST
AMOUNT
UNIT
COST
AMOUNT
UNIT
COST
AMOUNT
UNIT
COST
AMOUNT
UNIT
COST
AMOUNT
UNIT
COST
AMOUNT
UNIT
COST
AMOUNT
UNIT
COST
AMOUNT
UNIT
COST
AMOUNT
NO
QTY
UNIT
DESCRIPTION
B1
1
LS
MOBILIZATIONS
$10,000.00
$10,000.00
$11,600.00
$11,600.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$5,000.00
$5,000.00
$15,000.00
$15,000.00
$35,000.00
$35,000.00
$30,214.00
$30,214.00
B2
1
LS
CLEARING, GRUBBING, & REMOVAL
$18,000.00
$18,000.00
$30,300.00
$30,300.00
$15,000.00
$15,000.00
$2,500.00
$2,500.00
$10,000.00
$10,000.00
$5,000.00
$5,000.00
$10,000.00
$10,000.00
$15,000.00
$15,000.00
$10,000.00
$10,000.00
$10,795.00
$10,795.00
B3
3,025
TONS
ASPHALT RUBBER HOT MIX ARHM
$105.00
$317,625.00
$98.00
$296,450.00
$75.00
$226,875.00
$104.00
$314,600.00
$105.00
$317,625.00
$100.00
$302,500.00
$112.00
$338,800.00
$110.00
$332,750.00
$105.00
$317,625.00
$116.00
$350,900.00
COLD PLANE (VARIABLE THICKNESS 0.12'
$3.00
$20,100.00
$4.00
$26,800.00
$0.45
$3,015.00
$4.00
$26,800.00
$4.00
$26,800.00
$5.00
$33,500.00
$4.00
$26,800.00
$2.25
$15,075.00
$3.50
$23,450.00
$4.00
$26,800.00
B4
6,700
SY
MAX.
ADJUST MANHOLE TO NEW FINSHED
$500.00
$13,500.00
$504.00
$13,608.00
$650.00
$17,550.00
$575.00
$15,525.00
$1,000.00
$27,000.00
$750.00
$20,250.00
$878.00
$23,706.00
$500.00
$13,500.00
$800.00
$21,600.00
$720.00
$19,440.00
B5
27
EA
SURFACE
ADJUST WATER VALVE, GAS VALVE TO
$300.00
$10,800.00
$398.00
$14,328.00
$350.00
$12,600.00
$375.00
$13,500.00
$1,000.00
$36,000.00
$500.00
$18,000.00
$560.00
$20,160.00
$500.00
$18,000.00
$600.00
$21,600.00
$240.00
$8,640.00
B6
1 36
1 EA
iGRADE
CONSTRUCT ADDITIONAL PCC ACCESS
RAMPS PER PLANS AND SPECIFICATIONS,
INCLUDING TRUNCATED DOMES, RETAINING
CURBS, 8" CURB ONLY, LONGITUDINAL
$6,500.00
$78,000.00
$13,500.00
$162,000.00
$9,000.00
$108,000.00
$10,000.00
$120,000.00
$12,000.00
$144,000.00
$3,000.00
$36,000.00
$15,200.00
$182,400.00
$4,600.00
$55,200.00
$12,000.00
$144,000.00
$13,200.00
$158,400.00
CROSS -GUTTERS, SPANDREL, PER PLANS,
COMPLETE IN PLACE, SEE LOCATIONS IN
B7
12
EA
APPENDIX
INSTALL PEDESTRIAN PEDESTAL POLE, PUSH
BUTTON, AND WIRING PER CALTRANS
$4,000.00
$16,000.00
$3,700.00
$14,800.00
$4,000.00
$16,000.00
$4,000.00
$16,000.00
$3,500.00
$14,000.00
$4,000.00
$16,000.00
$4,200.00
$16,800.00
$4,000.00
$16,000.00
$5,000.00
$20,000.00
$4,200.00
$16,800.00
B8
4
EA
STANDARD DRAWING NO. ES -7A
TRAFFIC SIGNING, STRIPING, PAVEMENT
MARKINGS AND MARKERS COMPLETE IN
$16,000.00
$16,000.00
$23,500.00
$23,500.00
$35,000.00
$35,000.00
$28,000.00
$28,000.00
$50,000.00
$50,000.00
$25,000.00
$25,000.00
$53,000.00
$53,000.00
$50,000.00
$50,000.00
$25,000.00
$25,000.00
$33,504.00
$33,504.00
B9
1
LS
PLACE
B10
1
LS
TRAFFIC CONTROL
$19,280.00
$19,280.001
$14,200.001
$14,200.00
$35,000.00
$35,000.00j
$5,000.0ol
$5,000.001
$25,000.00
$25,000.00
$5,000.001
$5,000.001
$15,000.001
$15,000.001
$10,000.00
$10,000.001
$16,000.001$16,000.001
$3,600.00
$3,600.00
1 TOTAL ADDITIVE BID NO.2 AMOUNT:I 1 $519,305.001 1 $607,586.00 1 $479,040.001 1 $551,925.00 1 $660,425.001
BM $ 4 152 709.00 BM $ 4 168 772.00
BASE BID + ADDITNE BID NO.1 2 TOTAL AMOUNT: $3,585,000.00 $ 4,038,630.00 CORRECTED $ 4,145,432.00 1CORRECTED $ 4,168,726.00 $4,652,090.00
*NON RESPONSIVE DUE TO FAILING TO AKNOWLEDGE AND SUBMIT ADDENDUM NO.1
Page 522
1 $471,250.001 1 $691,666.001 1 $540,525.001 1 $634,275.001 1 $659,093.001
4
BM $$ S 276 322 00 �Bro $$ 6�
$ 4,889,683.00 $ 4,955,846.00 $ 5,081,674.00 CORRECTED $ 5,300,322.00 $ 6,180,670.00
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer
Gianfranco Laurie, Senior Civil Engineer
Romeo M. David, Associate Engineer
SUBJECT: CONSIDERATION OF A CONTRACT WITH ELECNOR BELCO ELECTRIC,
INC., IN AN AMOUNT OF $285,000, PLUS A 5% CONTINGENCY, AND
AUTHORIZATION OF AN APPROPRIATION IN AN AMOUNT OF $64,860 FOR
THE FISCAL YEAR 2019/20 FLASHING YELLOW ARROW PROJECT.
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the plans and specifications for the Fiscal Year 2019/20 Flashing Yellow Arrow Project
(Project);
2. Accept the bids received for the Project;
3. Award and authorize the execution of a contract in the amount of $285,000 to the lowest
responsive bidder Elecnor Belco Electric, Inc., for the Base Bid only;
4. Authorize the expenditure of a 5% contingency in the amount of $14,250;
5. Authorize a Purchase Order in the amount $19,800 to Onward Engineering for on-call
construction inspection services; and
6. Authorize an appropriation in the amount of $64,860 from the Transportation Fund (Fund 124)
fund balance.
BACKGROUND:
The City has been systematically upgrading its traffic signals utility Flashing Yellow Arrow operations
over the past few years to improve safety and provide for increased flexibility in traffic operation.
Flashing Yellow Arrow (FYA) is a protected/permissive signal phase that benefits left -turn movements.
FYA functions in two ways:
1. "Protected" is the green arrow signal indication that allows motorists to complete a protected left -
turn movement while the opposing traffic is stopped.
2. "Permissive" is the flashing yellow arrow signal indication that permits motorists to make a left -
turn movement when there is an available gap in the opposing traffic.
Given the benefits of the FYA operation in increased driver awareness of the permissive operation and
added operational flexibility, the City has begun implementing this operation at all traffic signal, where
appropriate, and upgrading existing locations incrementally.
Page 523
The Project includes installing a total of seven (7) flashing yellow arrow upgrades at the following
intersections:
1. Day Creek Boulevard and Banyan Street
2. Day Creek Boulevard and Silverberry Street
3. Day Creek Boulevard and Victoria Park Lane
4. Day Creek Boulevard and Church Street
5. Day Creek Boulevard and Sugar Gum Street
6. Base Line Road and Spruce Avenue
7. Base Line Road and Valencia Avenue
Each flashing yellow arrow upgrade has been included in the Capital Improvement Program budget for
this Fiscal Year 2019/20 budget. A vicinity map illustrating the locations of the seven (7) flashing yellow
arrow upgrades is included as Attachment 1.
ANALYSIS:
The scope of work for the Project includes replacing four existing traffic signal cabinets, traffic signal
controllers, vehicle heads, and signs with new traffic signal equipment that support the FYA operation.
The Notice Inviting Bids was released to the general contracting community and was published in the
Daily Bulletin on May 19, and May 26, 2020. The City Clerk's Office facilitated the formal solicitation for
bidding the project.
On June 2, 2020, the City Clerk's Office received eight (8) construction bids. The Engineer's estimate
for the project (including both the base bid and additive bid schedules) was $510,000. Due to budget
constraints, staff is recommending award of the base bid only which omits the additive bid items to
install video detection systems. The existing in -ground loop detectors will be reused in this project and
their replacement with video detection will be scheduled at a later date. The estimate for the base bid
was $180,577. The apparent low bidder Elecnor Belco Electric, Inc., submitted a base bid in the
amount of $285,000. Staff reviewed the bidder's base bid schedule and determined higher costs are a
result of higher than expected costs for the new traffic signal cabinets and controllers at four locations.
While the cost for these items are higher than expected, this project will replace aging equipment that
has been in operation for many years and would be subject to replacement in the future, providing a
combined benefit of accommodating the new FYA operation and reducing the need for future
replacements under the traffic signal maintenance program. A full bid summary is included as
Attachment 2.
The Engineering staff has reviewed all bids received and found all to be complete and in accordance
with the bid requirements with any irregularities to be inconsequential. Staff has completed the required
background investigation and finds the lowest responsive bidder Elecnor Belco Electric, Inc., meets the
requirements of the bid documents.
Environmental:
Staff has determined that the project is Categorically Exempt per Section 15301 "Existing Facilities"
subsection (c), Class 1 of California Environmental Quality Act (CEQA).
FISCAL IMPACT:
Anticipated construction costs are estimated to be as follows:
Expenditure Category Amount
Page 524
Construction Contract $285,000
Construction Contract Contingency (5%) $14,250
Construction Inspection Services $19,800
Estimated Construction Costs $319,050
A total of $329,00 has been budgeted in Fiscal Year 2019/20 from the Transportation Fund (Fund 124)
and Gas Tax R&T7360 Fund (Fund 174). An initial cost of $74,805 for the design has been spent,
therefore, the amount available to expend for construction is $254,195. Current funding for this project,
all of which is identified under Capital Improvement Project Account No. and in the amount listed below
is available in the Fiscal Year 2019/20 budget in the following:
Account No.
Funding Source
Description
Amount
11243035650/1956124-0
Transportation Fund (124)
Upgrade Left Turn
$207,195
11743035650/1956174-0
Gas Tax R&T7360 Fund
(174)
Upgrade Left Turn
$47,000
Total Project Funding
$254,195
A deficit of $64,855 exists and must be funded in order to proceed with construction. Sufficient funding
is available in the Transportation Fund (Fund 124) fund balance for this project. An appropriation in the
amount of $64,860 from the Transportation Fund ( Fund 124) fund balance into the following project
account number is required to cover the anticipated construction costs.
Account No.
Funding Source
Description
Amount
11243035650/1956124-0
Transportation Fund
(124)
Upgrade Left Turn
$64,860
Total Project Appropriation
$64,860
COUNCIL GOAL(S) ADDRESSED:
This item addresses the City Council's vision for the City by ensuring the construction of high quality
public improvements that promote a world class community.
ATTACHMENTS:
Description
Attachment 1 - Vicinity Map
Attachment 2 - Bid Summary
Page 525
ATTACHMENT 1
FISCAL YEAR 19/20 FLASHING YELLOW
ARROW PROJECT
VICINITY MAP
NOT TO SCALE
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Page 526
ATTACHMENT 2
TOTAL BASE BID SCHEDULE AMOUNT $ 180,577.25 $ 285,050.00 $ 287,161.00 $ 285,000.00 ffi 289,541.00 $ 297,541.00 $ 305,387.00 $ 319,782.00 $ 336,000.00
BID SUMMARY FOR BID OPENING JUNE 2, 2020 -REVISED
FISCAL YEAR 19/20 FLASHING YELLOW ARROW PROJECT
ENGINEER'S ESTIMATE
Siemens Mobilit , Inc. Cal Professional Enclineering, Inc. Elecnor Belco Electric, Inc. '
NAME NAME NAME
Select Electric Inc.
NAME
International Line Builder's, Inc.
NAME
Crosstown Electrical
NAME
& Data Inc.
DBx Inc
NAME
Cal romax En ineerin , Inc.
NAME
BASE BID SCHEDULE
NO QTY UNIT DESCRIPTION
UNIT
COST
AMOUNT
UNIT
COST
BID UNIT BID UNIT
AMOUNT COST AMOUNT COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT BID
COST AMOUNT
UNIT
COST
BID
AMOUNT
1
1
LS Mobilization
$14,741.00
$ 14,741.00 $
925.00 $
925.00 $ 2,800.00 $
2,800.00 $ 5,000.00 $
5,000.00 $
15,464.00 $
15,464.00 $
13,083.00 $
13,083.00 $
2,500.00 $
2,500.00 $
4,000.00 $
4,000.00 $
18,000.00 $
18,000.00
2
1
LS Clearing & Grubbing and Removals Including Haul & Disposal of Material
$3,685.25
$ 3,685.25 $
200.00 $
200.00 $ 5,000.00 $
5,000.00 $ 2,000.00 $
2,000.00 $
849.00 $
849.00 $
6,287.00 $
6,287.00 $
500.00 $
500.00 $
1,500.00 $
1,500.00 $
5,000.00 $
5,000.00
3
1
LS Flashinq Yellow Arrow Siqnal Mod at Day Creek and Banyan (Plan Sheet 9)
$27,830.00
$ 27,830.00 $
56,725.00 $
56,725.00 $ 60,000.00 $
60,000.00 $ 56,000.00 $
56,000.00 $
54,789.00 $
54,789.00 $
54,023.00 $
54,023.00 $
58,512.00 $
58,512.00 $
60,238.00 $
60,238.00 $
44,000.00 $
44,000.00
4
1
LS Flashing Yellow Arrow Signal Mod at Day Creek and SilverBeny St (Plan Sheet 10)
$12,830.00
$ 12,830.00 $
18,205.00 $
18,205.00 $ 15,651.00 $
15,651.00 $ 16,000.00 $
16,000.00 $
16,594.00 $
16,594.00 $
15,247.00 $
15,247.00 $
19,350.00 $
19,350.00 $
21,677.00 $
21,677.00 $
44,000.00 $
44,000.00
5
1
LS Flashing Yellow Arrow Signal Mod at Day Creek and Victoria Park Ln Plan Sheet 11
$12,830.00
$ 12 830.00 $
18 310.00 $
18 310.00 $ 16 322.00 $
16 322.00 $ 16 000.00 $
16 000.00 $
17 248.00 $
17 248.00 $
15 942.00 $
15 942.00 $
19 350.00 $
19 350.00 $
21 677.00 $
21 677.00 $
44 000.00 $
44 000.00
6
1
LS Flashing Yellow Arrow Signal Mod at Day Creek and Sugar Gum St Plan Sheet 12
$12,830.00
$ 12,830.00 $
18,205.00 $
18,205.00 $ 15,756.00 $
15,756.00 $ 16,000.00 $
16,000.00 $
16,594.00 $
16,594.00 $
15,839.00 $
15,839.00 $
19,350.00 $
19,350.00 $
21,677.00 $
21,677.00 $
44,000.00 $
44,000.00
7
1
LS Flashinq Yellow Arrow Signal Mod at Day Creek and Church St (Plan Sheet 13)
$27,830.00
$ 27,830.00 $
56,975.00 $
56,975.00 $ 56,095.00 $
56,095.00 $ 56,000.00 $
56,000.00 $
54,705.00 $
54,705.00 $
53,896.00 $
53,896.00 $
58,525.00 $
58,525.00 $
60,238.00 $
60,238.00 $
44,000.00 $
44,000.00
8
1
LS Flashinq Yellow Arrow Siqnal Mod at Base Line Rd at Spruce Ave (Plan Sheet 14)
$25,430.00
$ 25,430. o0 $
53,450.00 $
53,450.00 $ 52,452.00 $
52,452.00 $ 54,000.00 1 $
54,000.00 $
54,008.00 $
54,008.00 i $
52,390.00 1 $
52,390.00 $
62,400.001 $
62,400.00 $
59,138.00 $
59,138.00 $
42,000.001 $
421000.00
9
1
LS Flashinq Yellow Arrow Siqnal Mod at Base Line Rd at Valencia Ave (Plan Sheet 15)
$27,830.00
$ 27,830.00 $
60,855.00 $
60,855.00 $ 62,085.00 $
62,085.00 $ 60,000.00 $
60,000.00 $
57,092.00 $
57,092.00 $
57,627.00 $
57,627.00 $
62,400.00 $
62,400.00 $
64,637.00 $
64,637.00 $
48,000.00 $
48,000.00
10
1
LS Traffic Control
$14,741.00
$ 14,741.00 $
1,200.00 $
1,200.00 $ 1,000.00 $
1,000.00 $ 4,000.00 $
4,000.00 $
2,198.00 $
2,198.00 1 $
13,207.001 $
13,207.00 $
2,500.001 $
2,500.00 $
5,000.00 $
5,000.00 $
3,000.001 $
3,000.00
TOTAL BASE BID SCHEDULE AMOUNT $ 180,577.25 $ 285,050.00 $ 287,161.00 $ 285,000.00 ffi 289,541.00 $ 297,541.00 $ 305,387.00 $ 319,782.00 $ 336,000.00
TOTAL ADDITIVE BID AMOUNT $ 329,422.75 61V $ 256,175.00 o U $ 268,735.00 o U F$-----27-2-,0-00-0-01
o U $ 273,619.00 o U $ 284,176.00 o U $ 280,244.00 o U ffi 268,475.00 o U $ 323,000.00
TOTAL BASE BID +ADDITIVE BID AMOUNT 510.000.00 541.225.00 555.896.00 557.000.00 563.160.00 581.717.00 585.631.00 588.257.00 659.000.00
Per Special Provision Section K Award and Execution of Contract. The lowest responsive bid will be
calculated per Section 20103.8 of the Public Contract Code as the lowest total of the bid price
on the base contract and additive (or deductive) items that when taken in order (i.e. Additive 1, Additive 2, etc.)
and added to ( or deducted from) the base contract, are less than or equal to the engineering estimate.
Since the lowest total bid price was not less than or equal to $510.000, there is no responsive bid for the
base plus additive bid schedule. By removing the additive bid schedule, the lowest responsive base bid
was submitted by Elecnor Belco Electric, Inc.
Page 527
ADDITIVE BID SCHEDULE 1:
UNIT
UNIT
BID
UNIT
BID
UNIT
BID
UNIT
BID
UNIT
BID
UNIT
BID
UNIT
BID
UNIT
BID
NO
QTY
UNIT DESCRIPTION
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
1
1
LS
Mobilization
$ 28,000.00
$ 28,000.00 $
925.00
$ 925.00
$ 2,000.00
$ 2,000.00 $
5,000.00
$ 5,000.00
$ 15,470.00
$ 15,470.00
$ 12,495.00
$ 12,495.00
$ 2,500.00
$ 2,500.00
$ 2,500.00
$ 2,500.00
$ 18,000.00
$ 18,000.00
2
1
LS
Clearinq & Grubbinq and Removals Includinq Haul & Disposal of Material
$ 7,000.00
$ 7,000.00 $
200.00
$ 200.00
$ 1,000.00
$ 1,000.00 $
2,000.00
$ 2,000.00
$ 849.00
$ 849.00
$ 1,572.00
$ 1,572.00
$ 500.00
$ 500.00
$ 150.00
$ 150.00
$ 5,000.00
$ 5,000.00
Install Traffic Signal Video Detection System Complete In Place at Day Creek and
3
1
LS
Banyan (Plan Sheet 9)
$ 40,000.00
$ 40,000.00 $
38,350.00
$ 38,350.00
$ 40,145.00
$ 40,145.00 $
39,000.00
$ 39,000.00
$ 38,415.00
$ 38,415.00
$ 40,374.00
$ 40,374.00
$ 41,354.00
$ 41,354.00
$ 40,138.00
$ 40,138.00
$ 45,000.00
$ 45,000.00
Install Traffic Signal Video Detection System Complete In Place at Day Creek and
4
1
I LS
I SilVerBerry St (Plan Sheet 10)
$ 40 000.00
$ 40 000.00 $
33 600.00
1 $ 33 600.00
$ 35 000.00
$ 35,000.001 $
34 500.00
$ 34 500.00
$ 33 415.00
$ 33 415.00
$ 34,819.001
$ 34 819.00
$ 36 114.00
$ 36 114.00
$ 35,354.001
$ 35 354.00
$ 40 000.00
$ 40 000.00
Install Traffic Signal Video Detection System Complete In Place at Day Creek and
5
1
LS
Victoria Park Ln (Plan Sheet 11)
$ 40,000.00
$ 40,000.00 $
33,500.00
$ 33,500.00
$ 35,000.00
$ 35,000.00 $
34,500.00
$ 34,500.00
$ 33,800.00
$ 33,800.00
$ 35,470.00
$ 35,470.00
$ 37,614.00
$ 37,614.00
$ 33,312.00
$ 33,312.00
$ 40,000.00
$ 40,000.00
Install Traffic Signal Video Detection System Complete In Place at Day Creek and Sugar
6
1
LS
Gum St (Plan Sheet 12)
$ 40 000.00
$ 40 000.00 $
33 500.00
$ 33 500.00
$ 35 000.00
$ 35 000.00 $
34 500.00
$ 34 500.00
$ 33 800.00
$ 33 800.00
$ 34 819.00
$ 34 819.00
$ 35 994.00
$ 35 994.00
$ 35 354.00
$ 35 354.00
$ 40 000.00
$ 40 000.00
Install Traffic Signal Video Detection System Complete In Place at Day Creek and
7
1
LS
Church St (Plan Sheet 13)
$ 40,000.00
$ 40,000.00 $
46,100.00
$ 46,100.00
$ 47,855.00
$ 47,855.00 $
47,000.00
$ 47,000.00
$ 46,764.00
$ 46,764.00
$ 46,626.00
$ 46,626.00
$ 49,127.00
$ 49,127.00
$ 48,813.00
$ 48,813.00
$ 53,000.00
$ 53,000.00
Install Traffic Signal Video Detection System Complete In Place at Base Line Rd at
8
1
LS
Spruce Ave (Plan Sheet 14)
$ 40 000.00
$ 40 000.00 $
35 300.00
$ 35 300.00
$ 36 735.00
$ 36 735.00 $
37 000.00
$ 37 000.00
$ 35 493.00
$ 35 493.00
$ 33 898.00
$ 33 898.00
$ 38 437.00
$ 38 437.00
$ 35 000.00
$ 35 000.00
$ 34 000.00
$ 34 000.00
Install Traffic Signal Video Detection System Complete In Place at Base Line Rd at
9
1
LS
Valencia Ave (Plan Sheet 15)
$ 40,000.00
$ 40,000.00 $
33,500.00
$ 33,500.00
$ 35,000.00
$ 35,000.00 $
34,500.00
$ 34,500.00
$ 33,415.00
$ 33,415.00
$ 33,958.00
$ 33,958.00
$ 36,104.00
$ 36,104.00
$ 35,354.00
$ 35,354.00
$ 43,000.00
$ 43,000.00
10
1
LS
Traffic Control
$ 14,422.75
$ 14,422.75 $
1,200.00
$ 1,200.00
$ 1,000.00
$ 1,000.00 $
4,000.00
$ 4,000.00
$ 2,198.00
$ 2,198.00
$ 10,145.00
$ 10,145.00
$ 2,500.00
$ 2,500.00
$ 2,50-.-0
$ 2,500.00
$ 5,000.00
$ 5,000.00
TOTAL ADDITIVE BID AMOUNT $ 329,422.75 61V $ 256,175.00 o U $ 268,735.00 o U F$-----27-2-,0-00-0-01
o U $ 273,619.00 o U $ 284,176.00 o U $ 280,244.00 o U ffi 268,475.00 o U $ 323,000.00
TOTAL BASE BID +ADDITIVE BID AMOUNT 510.000.00 541.225.00 555.896.00 557.000.00 563.160.00 581.717.00 585.631.00 588.257.00 659.000.00
Per Special Provision Section K Award and Execution of Contract. The lowest responsive bid will be
calculated per Section 20103.8 of the Public Contract Code as the lowest total of the bid price
on the base contract and additive (or deductive) items that when taken in order (i.e. Additive 1, Additive 2, etc.)
and added to ( or deducted from) the base contract, are less than or equal to the engineering estimate.
Since the lowest total bid price was not less than or equal to $510.000, there is no responsive bid for the
base plus additive bid schedule. By removing the additive bid schedule, the lowest responsive base bid
was submitted by Elecnor Belco Electric, Inc.
Page 527
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer
Gianfranco Laurie, Senior Civil Engineer
Curt Billings, Associate Engineer
SUBJECT: CONSIDERATION OF A CONTRACT WITH TSR CONSTRUCTION AND
INSPECTION IN AN AMOUNT OF $54,178, PLUS A 10% CONTINGENCY,
AND AUTHORIZATION OF AN APPROPRIATION IN AN AMOUNT OF $6,100
FOR THE FISCAL YEAR 2019/20 BUS STOP NO. 1-5 AT VARIOUS
LOCATIONS PROJECT.
RECOMMENDATION:
Staff recommends that the Council:
1. Approve the plans and specifications for the Bus Stop No. 1-5 at Various Locations Project;
2. Accept the bid received for the Project;
3. Award and authorize the execution of the contract in the amount of $54,178 to the lowest
responsive bidder, for the total bid plus additive bid item;
4. Authorize the expenditure of a 10% contingency in the amount of $5,418;
5. Authorize a Purchase Order in the amount of $6,255 to Aufbau Corporation for on-call
construction inspection services; and
6. Authorize an appropriation in the amount of $6,100 from the Gas Tax R&T 7360 Fund (174) fund
balance.
BACKGROUND:
On July 15, 2019, the City was awarded a grant by the San Bernardino County Transportation Authority
(SBCTA) in the amount of $48,000 from the Transportation Development Act, Article 3 Program for the
construction of accessibility improvements at four bus stop locations in the City. The grant requires the
City to participate with 20% matching funds. A fifth location, Bus Stop No. 5 was added to the project
scope, on the north side of Base Line Road west of Ramona Avenue in response to a citizen request
for ADA access. While this location is not eligible for construction with grant funding, at the request of
City staff, SBCTA amended the project description to include the fifth location in order to preserve the
grant funding and allow inclusion of Bus Stop No. 5 with the project. A vicinity map is included as
Attachment 1.
The project will provide accessibility improvements by connecting sidewalks to existing public
transportation stops. The improvements are intended to increase ridership, resulting in less vehicle trips
and reduced CO2 emissions.
ANALYSIS:
Page 528
The scope of work consists of the installation of asphalt concrete sidewalk, portland cement concrete
sidewalks, retaining curbs, cobble stone, ramps, truncated domes, striping, landscape, and irrigation
restoration to provide accessible connections to and from existing bus stops. The contract documents
call for fifteen (15) working days to complete the work.
The Notice Inviting Bids was released to the general contracting community and was published in the
Daily Bulletin on May 12, and May 19, 2020. The City Clerk's Office facilitated the formal solicitation for
bidding the project.
On May 26, 2020, the City Clerk's Office received five (5) construction bids. The Engineer's estimate
for the total project (base plus additive bids) was $65,118. The apparent low bidder TSR Construction
and Inspection, submitted a bid in the amount of $54,178 (17% below the Engineer's Estimate). A full
bid summary is included as Attachment 2.
The Engineering staff has reviewed all bids received and found all to be complete and in accordance
with the bid requirements with any irregularities to be inconsequential. Staff has completed the required
background investigation and finds the lowest responsive bidder TSR Construction and Inspection
meets the requirements of the bid documents.
ENVIRONMENTAL:
Staff has determined that the project is Categorically Exempt per section 15301 "Existing Facilities"
subsection (c) Class 1 of the California Environmental Quality Act (CEQA).
FISCAL IMPACT:
Anticipated construction costs are estimated to be as follows:
Expenditure Category
Amount
Construction Contract
$54,178
Construction Contract Contingency (10%)
$5,418
Construction Inspection Services
$6,255
Estimated Construction Costs
$65,851
Atotal of $61,000 has been budgeted in Fiscal Year 2019/20 from the Gas Tax R&T 7360 Fund (174) and Ped
Grant / Art 3 Fund (214). Current funding for this project, all of which is identified under Capital Improvement
Project Account No's and inthe amounts listed below, are available in the Fiscal 2019/20 Budget:
Account No. Funding Source Description
Amount
11743035650/1823174-0 Gas Tax R&T 7360 (174) Bus Stop/Var. Locations
$13,000
12143035650/1823214-0 Ped Grant Art 3 (214) Bus Stop/Var. Locations
$48,000
Total Project Funding
$61,000
However, due to the grant matching requirements and the addition of Bus Stop No. 5 that be funded
entirely by funds other than the grant, a deficit of $6,100 exists and must be funded in order to proceed
with construction. Sufficient funds are available in the Gas Tax R&T 7360 Fund (174) fund balance for this
project. An appropriation in the amount of $6,100 from the Gas Tax R&T 7360 Fund (174) fund balance into
the following project account number is requested to cover the anticipated construction costs.
Account No.
I Funding Source
I Description Amount
11743035650/1823174-0
Gas Tax R&T 7360 (174)
1 Bus Stop/Var. Locations $6,100
Total Project Appropriation $6,100
COUNCIL GOAL(S) ADDRESSED:
This item addresses the City Council's vision for the City by ensuring the construction of high quality
Page 529
public improvement that promote a world class community.
ATTACHMENTS:
Description
Attachment 1 - Vicinty Map
Attachment 2 - Bid Summary
Page 530
VICINITY MAP
BUS
STOP NO. 1-5 AT VARIOUS
LOCATIONS PROJECT
5 LOCATIONS
y
i
E
Lu
FTl
HillsldelRd
-{ d
Wilson Av
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m �
Banyan;St
i
! �°tA�
LA
i
L�'IA 1210 5 R-210
19th;5t
A • IFI.0 ELF -T 1 FLgIL PACIF C=ELE.C:TRI.0 TRAIL
Basc Linc RAI
�¢� Base Line Rd
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i
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V.
I y
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G
r
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8th Qt
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Page 531
DATE: 5/26/20
BED SCHEDULE B, (NIS OF BASE LINE, W/O OF RAMONA,
BID SUMMARY FOR BID OPENING MAY 26, 2020
3
UNIT
APPARENT LOW BIDDER
2
UNIT
COST
STOPS NO.
5)
BUS
STOP
NO. 1-5 AT VARIOUS LOCATIONS
TSR Construction
and
CT&T Concrete Paving,
Gentry General Engineering
BUS STOP
NO. 1-5 AT VARIOUS LOCATIONS
ENGINEER'S
ESTIMATE
Inspection
AMOUNT
Inc.
BID SCHEDULE A, (BUS STOPS 1-4)
UNIT
AMOUNT
UNIT
$390.50
UNIT
Construct PCC sidewalk for bus pad per City
NO
QTY
UNIT DESCRIPTION
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
Std. No. 103 including removal of existing
otherwise noted)
$352.00
Construct 3" thick AC pavement (unless
$10.00
$ 8,380.00
$7.00
$5,866.00
$11.00
$9,218.00
1
838
SF
otherwise noted)
$300.00
$650.00
$650.00
18
22
LF
Install irrigation lateral lines PVC sleeve
$22.00
$ 484.00
Construct PCC sidewalk and bus pad per City
$13.00
$ 15,197.00
$8.00
$9,352.00
$10.00
$11,690.00
2
1169
SF
Std. No. 103 including removal of existing
$500.00
$40.00
$2,000.00
19
50
SF
Restore landscape with sod to match existing
$20,730.00
3
Construct PCC access ramp including
$20.00
$ 13,820.00
$10.00
$6,910.00
$19.00
$13,129.00
3
691
SF
retaining curb and removal of existing
i $1,000.00
$2.100.0101
$2,100.00
$75.00
$ 9,150.00
$119.00
TOTAL BID SCHEDULE B 1
$6,699.00
Construct PCC curb and gutter per City Std.
$20.00
$ 2,440.00
$50.00
$6,100.00
$49.00
$5,978.00
41
122 1
SF
1104 including removal of existing
Constructrockscape per City Std. No. 542,
$30.00
$ 5,670.00
$31.00
$5,859.00
Constructrockscape per City Std. No. 542,
$30.00
$ 5,670.00
$15.00
$2,835.00
$20.00
$3,780.00
5
189
SF
including removal of existing
Install truncated dome panel supplied by ADA
Install truncated dome panel supplied by ADA
Solutions, Inc. or approved equal (yellow color)
$40.00
Solutions, Inc. or approved equal (yellow color)
$50.00
$ 1,800.00
$40.00
$1,440.00
$20.00
$720.00
6
36
SF
7
331
LF
Install 2"x4" redwood header
$13.00
$ 4,303.00
$5.00
$1,655.00
$15.00
$4,965.00
8
2
EA
Adjust pull box to grade
$200.00
$ 400.00
$300.00
$600.00
$200.00
$400.00
9
2
EA
Relocate existing sign and post
$200.00
$ 400.00
$300.00
$600.00
$300.00
$600.00
$325.001
$650.00
Relocate existing sign to street light and
$150.00
$ 150.00
$300.00
$300.00
$600.00
$600.00
10
1
EA
salvage post
10
1
EA
salvage post
11
1
EA
Relocate existing sign and install new post
$300.00
$ 300.00
$500.00
$500.00
$650.00
$650.00
12
37
LF
Install irrigation lateral lines PVC sleeve
$22.00
$ 814.00
$20.00
$740.00
$15.00
$555.00
$25.00
$ 925.00
$19.00
temporary 36" tall orange plastic safety
$5.00
$ 745.00
$10.00
$1,490.00
$4.00
$596.00
13
149
LF
feInstall
ncing
$1,490.00
$4.00
$596.00
131
149
14
11
IS
IStriping including removal of existing
$1,000.00
$ 1,000.00
$6,000.00
$6,000.00
$3,770.00
$3,770.00
15
1
LS
Traffic control Inc. close sidewalk signage
$3,000.00
$ 3,000.00
$4,000.00
$4,000.00
$4,100.00
$4,100.00
15
1
LS
TOTAL BID SCHEDULE A
$5,000.00
$58,419.00
$7,240.00
$48,388.00
$60,751.00
BED SCHEDULE B, (NIS OF BASE LINE, W/O OF RAMONA,
UNIT
3
UNIT
BIDCORRECTED
AMOUNT
UNITBUS
UNIT
COST
STOPS NO.
5)
BUS
STOP
NO. 1-5 AT VARIOUS LOCATIONS
FS Contractors,
Inc
EBS General En i ering
Gentry General Engineering
NO
QTY
UNIT
DESCRIPTION
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
$390.50
$390.50
Construct PCC sidewalk for bus pad per City
$13.00
$ 4,615.00
$10.00
$3,550.00
$10.00
$3,550.00
16
355
SF
Std. No. 103 including removal of existing
otherwise noted)
$352.00
19
50
SF
Restore landscape with sod to match existing
17
1
EA
Relocate existing sign and post
$200.00
$ 200.00
$300.00
$300.00
$650.00
$650.00
18
22
LF
Install irrigation lateral lines PVC sleeve
$22.00
$ 484.00
$20.00
$440.00
$15.00
$330.00
TOTAL BID SCHEDULE B 1
$9,280.00
$8.00
$ 400.00
$10.00
$500.00
$40.00
$2,000.00
19
50
SF
Restore landscape with sod to match existing
$20,730.00
3
691
SF
retaining curb and removal of existing
20
1
LS
Traffic control inc. close sidewalk signage i
$1,000.00
$ 1,000.00 i
$1,000.00
i $1,000.00
$2.100.0101
$2,100.00
$75.00
$ 9,150.00
$119.00
TOTAL BID SCHEDULE B 1
$6,699.00
$9,150.00
$5,790.00
122
$8,630.00
TOTAL BID SCHEDULE A+BID SCHEDULE B $65,118.00 $54,178.00 $69,381.00
Bm SCHEDULE B, (NIS OF BASE LINE, W/O OF RAMONA,
BUS STOPS NO. 5)
BID SUMMARY FOR BID OPENING MAY 26, 2020
3
UNIT
COST
BIDCORRECTED
AMOUNT
4
UNIT
COST
5
NO QTY UNIT DESCRIPTION COST
BUS
STOP
NO. 1-5 AT VARIOUS LOCATIONS
FS Contractors,
Inc
EBS General En i ering
Gentry General Engineering
NO
QTY
UNIT DESCRIPTION
UNIT
COST
BED
AMOUNT
UNIT
COST
BID
AMOUNT
CORRECTED
AMOUNT
UNIT COST
BID
AMOUNT
$390.50
$390.50
Construct 3" thick AC pavement (Unless
$10.00
$ 8,380.00
$10.50
$8,799.00
Install irrigation lateral lines PVC sleeve
$13.00
$10,894.00
1
838
SF
otherwise noted)
$352.00
19
50
SF
Restore landscape with sod to match existing
$15.00
$ 750.00
$33.56
$1,678.00
Construct PCC sidewalk and bus pad per City
$11.00
$ 12,859.00
$9.50
$11,105.50
Traffic control inc. close sidewalk signage
$10.00
$11,690.00
2
1169
SF
Std. No. 103 including removal of existing
$7,000.00
TOTAL BID SCHEDULE B 1
$9,280.00
$7,309.50
Construct PCC access ramp including
$20.00
$ 13,820.00
$20.00
$13,820.00
$30.00
$20,730.00
3
691
SF
retaining curb and removal of existing
Construct PCC curb and gutter per City Std.
$75.00
$ 9,150.00
$119.00
$14,518.00
$75.00
$9,150.00
4
122
SF
104 including removal of existing
Constructrockscape per City Std. No. 542,
$30.00
$ 5,670.00
$31.00
$5,859.00
$23.00
$4,347.00
5
189
SF
includinq removal of existinq
Install truncated dome panel supplied by ADA
Solutions, Inc. or approved equal (yellow color)
$40.00
$ 1,440.00
$53.00
$1,908.00
$60.00
$2,160.00
6
36
SF
7
331
LF
Install 2"x4" redwood header
$10.00
$ 3,310.00
$5.40
$1,787.40
$13.00
$4,303.00
8
2
EA
Adjust pull box tograde
$500.00
$ 1,000.00
$250.00
$500.00
$500.00
$1,000.00
9
2
EA
Relocate existing sign and post
$400.00
$ 800.00
$297.00
$594.00
$325.001
$650.00
Relocate existing sign to street light and
$300.00
$ 300.00
$148.50
$148.50
$150.00
$150.00
10
1
EA
salvage post
11
1
EA
Relocate existing sign and install new post
$500.00
$ 500.00
$390.50
1 $390.50
$420.001
$420.00
12
37
LF
Install irrigation lateral lines PVC sleeve
$25.00
$ 925.00
$19.00
$703.00
$10.001
$370.00
Install temporary 36" tall orange plastic safety
$4.00
$ 596.00
$10.00
$1,490.00
$4.00
$596.00
131
149
LF
fencing
14
1
LS
Striping including removal of existing
$6,000.00
$ 6,000.00
$5,240.10
$5,240.10
5,500.00
$5,500.00
15
1
LS
Traffic control inc. close sidewalk signage
$5,000.00
$ 5,000.00
$7,240.00
$7,240.00
4,000.00
�Sl
$14,000.00
TOTAL BID SCHEDULE A
$69,750.00
$74,067.00
$74,103.00'
$85,960.00
Bm SCHEDULE B, (NIS OF BASE LINE, W/O OF RAMONA,
BUS STOPS NO. 5)
UNIT
AMOUNT
UNIT
COST
BIDCORRECTED
AMOUNT
AMOUNT
UNIT
COST
AMOUNT
NO QTY UNIT DESCRIPTION COST
16
355
SF
Construct PCC sidewalk for bus pad per City
Std. No. 103 including removal of existing
$12,00
$ 4,260.00
$9.50
$3,372.50
$10.00
$3,550.00
17
1
EA
Relocate existing sign and post
$500.00
$ 500.00
$390.50
$390.50
$420.00
$420.00
18
22
LF
Install irrigation lateral lines PVC sleeve
$35.00
$ 770.00
$19.00
$418.00
$16.00
$352.00
19
50
SF
Restore landscape with sod to match existing
$15.00
$ 750.00
$33.56
$1,678.00
$35.00
$1,750.00
20
1
LS
Traffic control inc. close sidewalk signage
$3,000.00
1 $ 3,000.00 1
$1,450.501
$1,450.501
1
$7,000.001
$7,000.00
TOTAL BID SCHEDULE B 1
$9,280.00
$7,309.50
$13,072.00
TOTAL BID SCHEDULE A+ BID SCHEDULE B $79,030.00 $81,376.50 $81,413.50* $99,032.00
* BID DOCUMENT HAD AN ERROR IN TOTAL BID SCHEDULE WHICH HAVE BEEN ADJUSTED PER THE BID DOCUMENTS.
Page 532
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer
Gianfranco Laurie, Senior Civil Engineer
Sandra Salazar, Associate Engineer
SUBJECT: CONSIDERATION OF A CONTRACT WITH MVC ENTERPRISES INC., IN AN
AMOUNT OF $547,200, PLUS A 10% CONTINGENCY, AND AN
APPROPRIATION IN THE AMOUNT OF $164,190 FOR THE SOUTHWEST
CUCAMONGA CLASS I BICYCLE TRAIL, MSRC CONTRACT NO. ML16052
PROJECT.
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the plans and specifications for the Southwest Cucamonga Class I Bicycle Trail, MSRC
Contract No. ML16052 Project (Project);
2. Accept the bids received for the Project;
3. Award and authorize the execution of a contract in the amount of $547,200; to the lowest
responsive bidder MVC Enterprises Inc., for the base bid only;
4. Authorize the expenditure of a 10% contingency in the amount of $54,720;
5. Authorize a Purchase Order in the amount $44,480 to Aufbau Corporation for on-call construction
inspection services;
6. Authorize a Purchase Order in the amount of $29,663 to Ninyo and Moore for on-call materials
testing services; and
7. Authorize an appropriation in the amount of $164,190 from the AB 2766 Air Quality Improvement
(Fund 105) fund balance.
BACKGROUND:
In 2010, the City of Rancho Cucamonga (City) and San Bernardino County Flood Control District
(District) executed a Common Use Agreement, Contract No. 1053, for a recreational multiuse
community trail along portions of Day Creek, Cucamonga Creek and Deer Creek Channels. The
agencies have since approved Amendment No's. 1, 2, 3 and 4 to that agreement which added
segments of recreational multiuse trail systems on maintenance roads to the City's trail network.
On August 17, 2016 the City Council approved the agreement ML16052 with the South Coast Air
Page 533
Quality Management District (SCAQMD) administered by the Mobile Source Air Pollution Reduction
Review Committee (MSRC) and allocated $680,821 in MSRC funds to revenue acount no.
11050004740. The City was awarded a Clean Transportation Funding Grant from MSRC, contract
number ML16052 for up to fifty percent of the project estimate. The City anticipates a reimbursement of
up to $315,576 once the project is completed.
Copies of the City Council Staff Reports are held on file with the City Clerk's office.
ANALYSIS:
The scope of work consists of clearing and grubbing, weed killing, crack seal existing asphalt
pavement, slurry seal, new asphalt pavement, installation of bollards/gates, mow curb, signage and
striping. A vicinity map is included as Attachment 1.
The Notice Inviting Bids was released to the general contracting community and was published in the
Daily Bulletin on May 19, and May 26, 2020. The City Clerk's Office facilitated the formal solicitation for
bidding the project.
On June 2, 2020, the City Clerk's Office received four (4) construction bids. The Engineer's estimate for
the project was $849,000 which include the base bid and additive bid. At this time,
staff recommends awarding the base bid only, estimated at $488,870, due to budget constraints. The
apparent low bidder, MVC Enterprises Inc., submitted a bid in the amount of $547,200 for the base bid
work. A full bid summary is included as Attachment 2. Although the project cost is higher that expected
due to removing and replacing portions of asphalt concrete pavement and minor striping
enhancements, staff believes that the bids received are reasonable and that moving forward with the
recommended award of a construction contract is in the best interest of the City in order to leverage the
MRSC grant funding available.
The Engineering staff has reviewed all bids received and found all to be complete and in accordance
with the bid requirements with any irregularities to be inconsequential. Staff has completed the required
background investigation and finds the lowest responsive bidder MVC Enterprises Inc., meets the
requirements of the bid documents.
ENVIRONMENTAL:
Staff has determined that the project is Categorically Exempt per Section 15301 "Existing Facilities"
subsection (c), Class 1 of the Categorically Environment Quality Act (CEQA).
FISCAL IMPACT:
Anticipated construction costs are estimated to be as follows:
Expenditure Category
Amount
Construction Contract
$547,200
Construction Contract Contingency (10%)
$54,720
Construction Inspection Services
$44,480
Construction Materials Testing
$29,663
Estimated Construction Costs
$676,063
A total of $636,160 has been budgeted in Fiscal Year 2019/20 from the AB 2766 Air Quality
Improvement (Fund 105) to construct the project. However, a portion of the funds have been used to pay
for design cost and permit fees therefore, an amount of $511,876 remains available for the construction
of this project. Funding for this project is available under the Capital Improvement Project Account No.
below.
Account No. I Funding Source I Description Amount
11052085650/1953105-0 1 AB 2766 Air Quality Imp. I Cucamonga/Deer Crk $511,876
Page 534
(105) Cls 1
Total Project Funding 1 $511,876
A deficit of $164,187 exists and must be funded in order to proceed with construction. Sufficient funding
is available in the AB 2766 Air Quality Improvement (Fund 105) fund balance for this project. An
appropriation of $164,190 from the AB 2766 Air Quality Improvement (Fund 105) fund balance into the
following project account number is required to cover the anticipated construction costs.
Account No.
Funding Source
Description
Amount
11052085650/1953105-0
AB 2766 Air Quality Imp.
(105)
Cucamonga/Deer Crk
Cls 1
$164,190
Total Project Appropriation
$164,190
The AB 2766 Discretionary Fund contract with the SCAQMD allows for funding reimbursement to the
City for fifty percent of the project cost up to a maximum of $315,576 once the project is completed.
COUNCIL GOAL(S) ADDRESSED:
This item addresses the City Council's vision for the City by ensuring the construction of high quality
public improvements that promote a world class community.
ATTACHMENTS:
Description
Attachment 1 - Vicinity Map
Attachment 2 - Bid Summary
Page 535
ATTACHMENT 1
SOUTHWEST CUCAMONGA CLASS I BIKE TRAIL
PROJECT
VICINITY MAP
NOT TO SCALE
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a y n
—1 p A 71
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Salt BErnardlna Rd A = TBYI'd Ylsid
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Blvd
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3
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Cucamonga
d N J
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> Ar,r.-n Rte
q y
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7
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7th st 7th St Er
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Regionai Park
Project
A
Page 536
ATTACHMENT 2
BID SUMMARY FOR BID OPENING JUNE 2, 2020
APPARENT LOW BIDDER
2 3
4
UNIT UNIT BID
COST AMOUNT COST AMOUNT
ENTERPRISES INC.
ALL AMERICAN ASPHALT ONYX PAVING COMPANY INC.
GM SAGER CONSTRUCTION
COMPANY INC.
SOUTHWEST CUCAMONGA CLASS I BICYCLE TRAIL PROJECT, MSRC CONTRACT NO.ML16502MVC
ENGINEER'S ESTIMATE
BASE BID DEER CREEK CHANNEL UNIT
UNIT BID
UNIT BID UNIT BID
UNIT BID
NO CITY UNIT DESCRIPTION COST AMOUNT
COST AMOUNT
COST AMOUNT COST AMOUNT
COST AMOUNT
1
1
LS
Mobilization $5,000.00
5,000.00
5,500.00
5,500.00
41 700.00 41 700.00 10 854.80
10 854.80
30 000.00 30 000.00
Mobilization
5,000.00
5,000.00 5.500.00
Clearing And Grubbing - Includes Sweeping All Pavements Receiving Slurry Seal And
31 140.00
31 140.00 10 080.50 10 080.50
30 000.00
30 000.00
2
Clearing And Grubbing - Includes Sweeping All Pavements Receiving Slurry Seal And
Pavement Marking/ Striping, And Removal Of All Shrubs And Plant Materials That Are In
2
1
LS
00000
Conflict With The Propose Work -Includes All Haulin And Dis osal Costs 60"- .0
6.000.00
6,500.00
$ 6,500.00
5,450.00 5.450.00 111 000.00
111 000.00
25 000.00 25 000.00
3
1
LS
BMP's 2 000.00
2,000.00
3,500.00
3,500.00
6,150.00 6,150.00 3,000.00
3,000.00
10 000.00 10 000.00
4
1
EA
Remove And Salvage Gate. 1 000.00
1.000.00
450.00
450.00
800.00 800.00 2.000.00
2.000.00
1.800.00 1.800.00
5
18
EA
Remove And Salvage No Trespassing Sign And Sign Post. $50.00
900.00
50.00
900.00
259.00 4.662.00 150.00
2.700.00
200.00 3.600.00
6
10 000.00
$ 10 000.00
Remove Irrigation Lines And Sprinkler Heads That Are In Conflict With The Proposed
1
LS
Improvements And Modif /Ad'ust Irrigation System As Necessary $3,000.00
3,000.00
3,500.00
3,500.00
5,570.00 5,570.00 15 000.00
15 000.00
12 000.00 12 000.00
7
$ 800.00
$ 2.400.00 3.000.00 9,000.00
Remove Cobblestone Paving That Is In Conflict With The Proposed Improvements. Restore
$ 7.500.00
Remove Chain Link Fence, Gate, Post, And Concrete Foundation That Are In Conflict With
1
LS
iCobblestone Paving In The Vicinity Of The Proposed Improvements $5.000.00
5.000.00
7.500.00
$ 7.500.00
21 850.00 21 850.00 4.000.00
4.000.00
12 000.00 12 000.00
8
1
EA
Remove/ Relocate Pi e - Detail Cc Sheet 19 Of 19 200.00
200.00
1.750.00
1,750.00
2,450.00 2.450.00 5.000.00
5,000.00
4,000.00 4,000.00
9
60.00
720.00 225.00
Relocate Boulders And Rocks To An Area Just Outside Of The Proposed Ac Improvements,
80.00
960.00 125.00 1,500.00
300.00
3,600.00
6
1
LS
Recess Boulders And Rocks Per City Standard Plan 542-A $2.000.00
2.000.00
3.500.00
3.500.00
24 660.00 24 660.00 5.000.00
5.000.00
7.500.00 7.500.00
12
EA
Remove And Salvage No Tresimssing Sign And Sign Post.
Sawcut And Remove Asphaltic Concrete Pavement (Estimated 3 -Inch Thick), And Replace
600.00 50.00
600.00
259.00
3,108.00 200.00 2,400.00
200.00
2,400.00
With 3 -Inch Thick Asphaltic Concrete Pavement Over Compacted Native Soil Materials -
10
Locations Of The Removals And Replacements Will Be Directed In The Field By City S
1,000
SF
Inspector $8.00
8,000.00
14.00
14 000.00
18.00 18 000.00 7.00
7,000.00
14.00 14 000.00
11
Grade As Required To Accommodate The Proposed Graded Slopes At The Trail Entry
1
LS
Points. $4.000.00
$ 4.000.00
3.500.00
$ 3.500.00
19 000.00 $ 19 000.00 7.000.00
7.000.00
20 000.00 $ 20 000.00
12
Construct Slurry Seal, Type II, Including Crack Sealant, Weed Kill And A.C. Grinding Per
12.430
SY
Detail 4 Sht. 2 Of 19 $10.00
124 300.00
7.00
87 010.00
3.10 38 533.00 5.00
62 150.00
11.00 136 730.00
13
Construct 3 -Inch Thick Ac Pavement Over 6 Inches Of Compacted Native Soil Material -
450
TON
Com acted To 95 % Relative Com action 130.00
58 500.00
135.00
60 750.00
139.00 62 550.00 195.00
87 750.00
240.00 108 000.00
14
450
LF
Construct 2X4 Redwood Headerboard Per Detail 3 On Sheet 2 $15.00
6,750.00
20.00
9,000.00
26.00 11 700.00 10.00
4,500.00
30.00 13 500.00
15
Construct Pipe Gate Per San Bernardino County Flood Control District Standard Plan 209.
1
EA
Width Per Plan $2.000.00
2.000.00
3.500.00
$ 3.500.00
4.575.00 4.575.00 11 000.00
11 000.00
5.000.00 5,000.00
16
16
EA
IConstruct Bollard Per Detail On Sheet 2 $600.00
9,600.00
1,250.00
20 000.00
905.00 14 480.00 800.00
12 800.00
800.00 12 800.00
17
3
EA
Ad'ust Utility Box To Grade $300.00
900.00
1,250.00
3,750.00
817.00 2,451.00 1,000.00
3,000.00
500.00 1.500.00
18185
LF
Construct Retaining Curb Per Detail 5 On Sheet 2 $15.00
$ 1,275.00
90.00
$ 7,650.00
$ 189.00 16 065.00 125.00
$ 10 625.00
150.00 12 750.00
19
32
EA
Paint "Bike Lane" And Bike Arrow Legends Per Caltrans Standard A24 $150.00
4,800.00
350.00
11 200.00
133.00 4,256.00 177.00
5,664.00
225.00 7,200.00
20( F)
Paint 4" Yellow Stripe Per Detail 1 On Sheet 2 - Reflects The Length Of Pavement Which
2,730
LF
Receives Paint $1.50
4.095.00
3.00
$ 8.190.00
0.75 2.047.50 0.69
1.883.70
1.00 $ 2 730.00
21( F)
12,750
LF
Paint 4" White Solid Stripe $1.00
12 750.00
1.50
$ 19 125.00
0.43 5,482.50 1 0.69
8 797.50
1.00 12 750.00
22
45
EA
Furnish And Install Sign (Type Per Plan With Sign Post Per Cit Standard Plan 401-B $150.00
6,750.00
400.00
$ 18 000.00
$ 282.00 12 690.00 295.00
13 275.00
375.00 16 875.00
23
1
LS
Traffic Control $3,000.00
3,000.00
12 250.00
12 250.00
6,01000 6,010.00 23 000.00
23 000.00
20 000.00 20 000.00
(r)=nrvHL-ii❑M
TOTAL BASE BID DEER CREEK AMOUNT 271 820.00 311 025.00 331 132.00 CORRECTED 417 000.00 489 735.00
Page 537
BASE BID CUCAMONGA CREEK CHANNEL
UNIT UNIT BID
COST AMOUNT COST AMOUNT
UNIT
COST
BID UNIT BID
AMOUNT COST AMOUNT
UNIT
COST
BID
AMOUNT
NO
CITY
UNIT
DESCRIPTION
1
1
LS
Mobilization
5,000.00
5,000.00 5.500.00
5,500.00
31 140.00
31 140.00 10 080.50 10 080.50
30 000.00
30 000.00
Clearing And Grubbing - Includes Sweeping All Pavements Receiving Slurry Seal And
2
Pavement Marking/ Striping, And Removal Of All Shrubs And Plant Materials That Are In
1
LS
Conflict With The Proposed Work - Includes All Hauling And Disposal Costs
$ 6,000.00
$ 6,000.00 7,500.00
$ 7,500.00
$ 4,550.00
$ 4,550.00 50 000.00 50 000.00
25 000.00
$ 25 000.00
3
1
LS
BMP's
$ 2,000.00
$ 2.000.00 4,500.00
$ 4,500.00
$ 4,100.00
$ 4,100.00 3,000.00 3.000.00
10 000.00
$ 10 000.00
4
EA
Remove And Salvage Gate.
$ 1,000.00
$ 3,000.00 500.00
$ 1,500.00
$ 800.00
$ 2.400.00 3.000.00 9,000.00
2,500.00
$ 7.500.00
Remove Chain Link Fence, Gate, Post, And Concrete Foundation That Are In Conflict With
5
The Proposed Improvements. Provide End Fence Posts And Matching Fencing As Required
112
LF
To Close Gas
60.00
720.00 225.00
2,700.00
80.00
960.00 125.00 1,500.00
300.00
3,600.00
6
12
EA
Remove And Salvage No Tresimssing Sign And Sign Post.
50.00
600.00 50.00
600.00
259.00
3,108.00 200.00 2,400.00
200.00
2,400.00
Page 537
ATTACHMENT 2
BID SUMMARY FOR BID OPENING JUNE 2, 2020
8TH STREET
APPARENT LOW BIDDER
2
3
4
UNIT
BID
UNIT
BID
UNIT
GM SAGER CONSTRUCTION
SOUTHWEST CUCAMONGACLASS I BICYCLE TRAIL PROJECT, MSRC CONTRACT NO.ML16502MVC
ENGINEER'S ESTIMATE
ENTERPRISES INC.
ALL AMERICAN ASPHALT
ONYX PAVING COMPANY INC.
COMPANY INC.
7
AMOUNT
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
1
1
LS
Mobilization
$ 20 000.00
20 000.00
5,5 0.00
12
LF
Remove Ac Berm
15.00
180.00
10.00
120.00
25.00
300.00
15.00
180.00
150.00
1.800.00
8
Remove Irrigation Lines And Sprinkler Heads That Are In Conflict With The Proposed
1
LS
Clearing And Grubbing - Includes All Hauling And Disposal Costs
6,000.00
6,000.00
4,500.00
1
LS
Improvements And Modi /Ad'ust Irrigation System As Necessary
3,000.00
3,000.00
7,500.00
7,500.00
5,570.00
5,570.00
11 000.00
11 000.00
12 000.00
12 000.00
9
Remove Cobblestone Paving That Is In Conflict With The Proposed Improvements. Restore
2
LF
Sawcut And Remove Concrete Curb And Gutter
25.00
50.00
20.00
1
LS
Cobblestone Paving In The Vicinity Of The Proposed Improvements
5,000.00
5,000.00
5,500.00
5,500.00
20 690.00
20 690.00
24 000.00
24 000.00
15 000.00
15 000.00
10
9
SF
Sawut And Remove Concrete Sidewalk
8.00
72.00
20.00
10
LF
Remove Concrete Mow Curb That Is In Conflict With The Proposed Improvements
10.00
100.00
10.00
100.00
30.00
300.00
30.00
300.00
150.00
1,500.00
11
1
EA
iRemove Pipe - Detail D Sheet 4 Of 19
200.00
200.00
750.00
750.00
800.00
800.00
2.000.00
2.000.00
4,000.00
4.000.00
12
Relocate Boulders And Rocks To An Area Just Outside Of The Proposed Ac Improvements,
1
LS
Recess Boulders And Rocks Per City Standard Plan 542-A
2,000.00
2,000.00
5,500.00
5,500.00
24 670.00
24 670.00
4,000.00
4,000.00
7,500.00
7,500.00
Sawcut And Remove Asphaltic Concrete Pavement (Estimated 3 -Inch Thick), And Replace
13
With 3 -Inch Thick Asphaltic Concrete Pavement Over Compacted Native Soil Materials -
Locations Of The Removals And Replacements Will Be Directed In The Field By City S
1,000
SF
Inspector
8.00
8,000.00
14.00
$ 14 000.00
18.00
18 000.00
7.00
7,000.00
14.00
14 000.00
14
Grade As Required To Accommodate The Proposed Graded Slopes At The Trail Entry
1
LS
Points.
4,000.00
4,000.00
4,000.00
$ 4,000.00
19 000.00
19 000.00
7,000.00
7,000.00
25 000.00
25 000.00
15
Construct Slurry Seal, Type li, Including Crack Sealant, Weed Kill And A.C. Grinding Per
11.500
SY
Detail 4 Sht. 2 Of 19
10.00
$ 115 000.00
7.00
$ 80 500.00
3.30
37 950.00
5.00
57 500.00
11.00
126 500.00
16
Construct 3 -Inch Thick Ac Pavement Over 6 Inches Of Compacted Native Soil Material -
70
TON
Com acted To 95 % Relative Com action
130.00
9,100.00
135.00
$ 9,450.00
349.00
24 430.00
196.00
13 720.00
300.00
21 000.00
17
322
LF
Construct 2X4 Redwood Headerboard Per Detail 3 On Sheet 2
15.00
4.830.00
25.00
8,050.00
26.00
8,372.00
10.00
3,220.00
40.00
$ 12 880.00
18
Construct 4 -Inch Thick Concrete Sidewalk Over 6 Inches Of Compacted Native Soil Material
830
SF
Compacted To 95% Relative Compaction Per City Standard Plan 103
15.00
12 450.00
16.00
13 280.00
14.30
11 869.00
13.00
10 790.00
14.00
11 620.00
19
Construct Pipe Gate Per San Bernardino County Flood Control District Standard Plan 209.
3
EA
Width Per Plan
2,000.00
6,000.00
2,500.00
7,500.00
4,575.00
13 725.00
11 000.00
33 000.00
5,000.00
15 000.00
20
12
EA
Construct Bollard Per Detail On Sheet 2
$ 600.00
7,200.00
1,250.00
$ 15 000.00
905.00
$ 10 860.00
800.00
9,600.00
800.00
9,600.00
21
1
EA
Adust Utility Box To Grade
$ 300.00
300.00
1,000.00
$ 1.000.00
817.00
817.00
1,000.00
1.000.00
500.00
500.00
22
65
LF
Construct Ac Berm - Match Ad'acent Ac Berm In Type And Dimensions
25.00
1,625.00
30.00
$ 1,950.00
75.00
4,875.00
24.00
1,560.00
50.00
3,250.00
23
24
EA
Paint"Bike Lane" And Bike Arrow Le ends Per Caltrans Standard A24
150.00
3.600.00
350.00
$ 8.400.00
70.00
1.680.00
177.00
4.248.00
225.00
5.400.00
24(F)
Paint 4" Yellow Stripe Per Detail 1 On Sheet 2 - Reflects The Length Of Pavement Which
2,300
LF
Receives Paint
1.50
3,450.00
2.00
$ 4,600.00
0.74
1,702.00
0.69
1,587.00
1.00
2,300.00
25(F)
9.050
LF
Paint 4" White Solid Stripe
1.00
9,050.00
1.50
13 575.00
0.43
3.891.50
0.69
6.244.50
1.00
9.050.00
26
26
EA
Furnish And Install Si n T e Per Plan With Sin Post Per Cit Standard Plan 401-B
150.00
3,900.00
350.00
$ 9,100.00
282.00
7,332.00
295.00
7,670.00
375.00
9,750.00
27
1
EA
Remove And Salvage "End" Sign And Post
50.00
50.00
250.00
$ 250.00
91.00
91.00
200.00
200.00
300.00
300.00
28
1
EA
Remove And Salva a "Bike Route"Sin
50.00
$ 50.00
250.00
$ 250.00
259.00
259.00
200.00
200.00
300.00
300.00
29
1
LS
Traffic Control
3,000.00
$ 3,000.00
3,500.00
3,500.00
$ 6,010.00
6,010.00
10 000.00
10 000.00
20 000.00
$ 20 000.00
tr1= rirvNL rAr i I tnn TOTAL BASE BID CUCAMONGA CREEK AMOUNT 219 405.00 236 175.00 269 451.50 292 000.00 406 750.00
ADDITIVE BID 1:
8TH STREET
UNIT
UNIT
BID
UNIT
BID
UNIT
BID
UNIT
BID
NO
CITY
UNIT
DESCRIPTION
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
1
1
LS
Mobilization
$ 20 000.00
20 000.00
5,5 0.00
5.500.00
11 565.00 $
11 565.00
10 000.00
10 000.00
15 000.00 $
15 000.00
2
1
LS
Clearing And Grubbing - Includes All Hauling And Disposal Costs
6,000.00
6,000.00
4,500.00
4,500.00
1,690.00
1,690.00
49 000.00
49 000.00
5,000.00
5,000.00
3
2
LF
Sawcut And Remove Concrete Curb And Gutter
25.00
50.00
20.00
40.00
74.00
148.00
15.00
30.00
30.00
60.00
4
9
SF
Sawut And Remove Concrete Sidewalk
8.00
72.00
20.00
180.00
17.00
153.00
6.00
54.00
4.00
36.00
Page 538
ATTACHMENT 2
BID SUMMARY FOR BID OPENING JUNE 2, 2020
APPARENT LOW BIDDER
2
3
4
GM SAGER CONSTRUCTION
SOUTHWEST CUCAMONGA CLASS I BICYCLE TRAIL PROJECT, MSRC CONTRACT NO.ML16502MVC
ENGINEER'S ESTIMATE
ENTERPRISES INC.
ALL AMERICAN ASPHALT
ONYX PAVING COMPANY INC.
COMPANY INC.
5
Sawcut And Remove Asphaltic Concrete Pavement And Subgrade - Estimated 5 Inches
4,930
SF
Thick A.C. And 4 Inches Thick Base
15.00
73 950.00
1.50
$ 7,395.00
3.60
17 748.00
2.00
9,860.00
4.50
22 185.00
6
Sawcut And Remove Asphaltic Concrete Pavement Within Private Property - Estimated 4
102
SF
Inches Thick
10.00
1,020.00
2.00
$ 204.00
5.80
591.60
10.00
1,020.00
4.00
408.00
7
Sawcut And Remove Concrete Pavement Within Public Right -Of -Way - Estimated 6 Inches
94
SF
Thick
10.00
940.00
2.00
188.00
7.80
733.20
16.00
1504.00
6.00
564.00
8
437
SF
Sawcut And Remove Concrete Pavement Within Private Property - Estimated 6 Inches Thick
10.00
4,370.00
2.00
874.00
6.70
2.927.90
16.00
6,992.00
6.00
2,622.00
9
23
LF
Sawcut And Remove Asphaltic Concrete Berm
$ 2000.
$ 460.00
20.00
$ 460.00
12.75
293.25
15.00
345.00
20.00
$ 460.00
10
Sawcut And Remove Concrete Curb And Concrete Curb Foundation Along The Entire
40
LF
Frontage Of The Property Located At 10185 8Th Street
10.00
400.00
10.00
$ 400.00
22.00
880.00
69.00
2,760.00
30.00
1,200.00
11
Remove Tree Stump And Treat Roots In Conflict With The Proposed Construction - Within
1
LS
The Property Located At 10185 8Th Street
500.00
500.00
5,500.00
5,500.00
2,660.00
2.660.00
7,000.00
7,000.00
2,500.00
2,500.00
12
Remove Fence, Gate, And Fence Footing Along The Entire Frontage Of The Property
28
LF
Located At 10185 8Th Street
20.00
560.00
30.00
$ 840.00
75.00
2,100.00
100.00
2,800.00
100.00
2,800.00
13
Construct Chain Link Fence And Gate Per City Standard Plan 607 - 4' High - Fronting The
41
LF
lProDertv Located At 10185 8Th Street
120.00
4,920.00
300.00
12 300.00
84.00
3.444.00
125.00
5.125.00
100.00
4.100.00
14
Remove Chainlink Fencing And Fence Gate Along The Frontage Of The Property Located At
50
LF
10179 8Th Street Vacant Lot
20.00
$ 1,000.00
30.00
$ 1,500.00
$ 53.00
2.650.00
100.00
$ 5,000.00
30.00
1,500.00
15
1
EA
Remove Timber Post - Fronting The Property Located At 10179 8Th Street Vacant Lot
200.00
200.00
250.00
$ 250.00
800.00
800.00
5,000.00
5,000.00
1,500.00
1,500.00
16
Construct Chain Link Fence And Gate Per City Standard Plan 607 - 6' High - Fronting The
50
LF
Property Located At 10179 8Th Street(Vacant Lot
160.00
8,000.00
300.00
15 000.00
84.00
4,200.00
125.00
6,250.00
100.00
5,000.00
17
Remove Shrubs And Timber Post In Conflict With The Proposed Sidewalk Construction -
1
EA
Frontino The Property Located At 10153 8Th Street
300.00
300.00
2.500.00
2.500.00
3.200.00
3,200.00
7.320.00
7.320.00
2,500.00
2,500.00
18
Construct Variable Thickness Compacted Soil Materials. Grade To Drain - Located At 10153
1
LS
8Th Street
1,500.00
1,500.00
7,500.00
7,500.00
600.00
600.00
5,000.00
5,000.00
3,000.00
3,000.00
19
170
TON
Construct 5 -Inch Thick Asphaltic Concrete Pavement
140.00
23 800.00
135.00
22 950.00
129.00
21 930.00
196.00
33 320.00
220.00
37 400.00
20
135
TON
Construct 4 -Inch Thick Crushed Aggregate Base
60.00
8,100.00
35.00
4,725.00
61.00
8,235.00
137.00
18 495.00
80.00
10 800.00
21
Construct 6 -Inch Thick Compacted Soil Materials Under Crushed Aggregate Base. Includes
5,346
SF
Preparation Of Subgrade And Ad'ustment Of Subgrade To New Grades
5.00
26 730.00
3.00
16 038.00
1.05
5.613.30
2.00
10 692.00
3.00
16 038.00
Construct Modified A2-8 Curb And Gutter Over 6 -Inch Thick Compacted Soil Materials Per
22
Details Shown On Plan. Includes Construction Of Modified Curb And Gutter Fronting
Driveway Approaches As Shown On Plan. Includes Preparation Of The Subgrade And
305
LF
Ad'ustment Of Subgrade To New Grades. See Ci Standard Plans 101 And 103
50.00
15 250.00
85.00
25 925.00
44.40
13 542.00
69.00
21 045.00
50.00
15 250.00
23
Construct 4 -Inch Thick Concrete Sidewalk Over 6 -Inch Thick Compacted Soil Materials Per
Section Shown On Plan. Includes Preparation Of The Subgrade And Adjustment Of The
580
SF
Sub rade To Proposed Grades. See City Standard Plans 101 And 103
15.00
8,700.00
16.00
$ 9,280.00
$ 9.70
5,626.00
13.00
7,540.00
12.00
6,960.00
Construct 6 -Inch Thick Concrete Drive Approach Over 6 -Inch Thick Compacted Soil
24
Materials Per Detail And Cross Section Shown On Plans. Excludes The Curb And Gutter
Fronting The Drive Approach. Includes Preparation Of The Sugrade And Adjustment Of
611
SF
Subgrade To New Grades. See City Standard Plans 101 And 103
$ 20.00
12 220.00
20.00
12 220.00
13.30
8,126.30
16.00
9,776.00
14.00
$ 8,554.00
25
Adjust Water Meter And Water Meter Box To Grade. Relocate Water Service Line Behind
3
EA
The Water Meter As Required
$ 3,000.00
$ 9,000.00
750.00
$ 2,250.00
$ 5,850.00
17 550.00
1,000.00
3,000.00
600.00
$ 1,800.00
26
Relocate Water Meter And Water Meter Box. Relocate The Water Service Line Behind The
2
EA
Water Meter As Required
$ 5q000.00
10 000.00
1.500.00
$ 3.000.00
$ 5,850.00
11 700.00
7.000.00
14 000.00
600.00
$ 1,200.00
27
1
EA
Ad'ust Water Valve To Finish Grade
300.00
300.00
750.00
$ 750.00
817.00
817.00
1 000.00
1 000.00
600.00
600.00
28
Construct 6 -Inch Thick Concrete Pavement Over 6 -Inch Thick Compacted Soil Materials -
437
SF
Within Private Pro erties
20.00
8,740.00
20.00
8,740.00
14.00
6,118.00
16.00
6,992.00
14.00
6,118.00
2g
Construct 6 -Inch Thick Asphaltic Concrete Pavement Over 6 -Inch Thick Compacted Soil
125
SF
Materials - At San Bernardino County Driveway Location
20.00
2,500.00
15.00
1,875.00
14.00
1,750.00
13.00
1 625.00
10.00
1,250.00
Page 539
ATTACHMENT 2
TOTAL ADDITIVE BID 1: 8TH STREET AMOUNT 263 657.00 192 584.00 168 510.55 269 000.00 186 825.00
ADDITIVE BID 2:
HUMBOLDT STREET
UNIT
BID SUMMARY FOR BID OPENING JUNE 2, 2020
UNIT
BID
APPARENT LOW BIDDER
2
UNIT
3
UNIT
4
NO
SOUTHWEST CUCAMONGA
CLASS I BICYCLE TRAIL PROJECT, MSRC CONTRACT NO.ML16502MVC
DESCRIPTION
COST
ENTERPRISES INC.
COST
ALL AMERICAN ASPHALT
ONYX PAVING COMPANY INC.
GM SAGER CONSTRUCTION
COST
AMOUNT
COST
AMOUNT
ENGINEER'S ESTIMATE
COMPANY INC.
30
Construct 4-InchThick Concrete Pavement Over 6 -Inch Thick Compacted Soil Materials -
1
LS
Mobilization
6.000.00
6.000.00
5, 500.00
5.500.00
8,900.00
8,900.00
10 000.00
35
SF
Adacent To San Bernardino Coun Drivewa Location
15.00 $
525.00
20.00 $
700.00 $
21.00
735.00
13.00
455.00
12.00 $
420.00
31
1
LS
Clearino And Grubbing - Includes All Haulina And Dis osal Costs
$ 5.000.00
5.000.00
4.500.00
$ 4.500.00
1.300.00 $
1.300.00
26 937.00
1
LS
Paint 4 -Inch Skip Yellow Centerline And Pavement Markers Per Cit Standard Plan 133.
2,500.00
2,500.00
5,500.00
5,500.00
692.00
692.00
1,000.00
1,000.00
1,000.00
1,000.00
32
Construct Edge Line Per 2018 Caltrans Standard Plan A20B - Detail 27B, Modify Stripe
79
LF
Sawcut And Remove Concrete Curb And Gutter
$ 25.00
1.975.00
30.00
$ 2.370.00
23.00
1.817.00
69.00
1
LS
Width To 4 Inches
1,000.00 $
1,000.00
6,500.00
6,500.00
692.00
692.00
2,000.00
2,000.00
1,000.00
1,000.00
33
Remove Existing Mailbox, And Mailbox Post Where Applicable, And Install Mailbox Including
157
SF
Sawcut And Remove Concrete Sidewalk - Estimated 4 Inches Thick
10.00
1.570.00
2.00
$ 314.00
6.00
942.00
13.00
5
EA
House Address As Shown On Plans
450.00 $
2 250.00
300.00 $
1 500.00 $
598.00
2 990.00
600.00
3 000.00
800.00
4,000.00
34
1
LS
Traffic Control
8 000.00
8 000.00
5 500.00
5 500.00
6 010.00
6 010.00
10 000.00
10 000.00
4 000.00
4,000.00
TOTAL ADDITIVE BID 1: 8TH STREET AMOUNT 263 657.00 192 584.00 168 510.55 269 000.00 186 825.00
ADDITIVE BID 2:
HUMBOLDT STREET
UNIT
UNIT
BID
UNIT
BID
UNIT
BID
UNIT
BID
NO
CITY
UNIT
DESCRIPTION
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
1
1
LS
Mobilization
6.000.00
6.000.00
5, 500.00
5.500.00
8,900.00
8,900.00
10 000.00
10 000.00
5.000.00
5.000.00
2
1
LS
Clearino And Grubbing - Includes All Haulina And Dis osal Costs
$ 5.000.00
5.000.00
4.500.00
$ 4.500.00
1.300.00 $
1.300.00
26 937.00
26 937.00
3.500.00 $
3,500.00
3
79
LF
Sawcut And Remove Concrete Curb And Gutter
$ 25.00
1.975.00
30.00
$ 2.370.00
23.00
1.817.00
69.00
5.451.00
30.00
2.370.00
4
157
SF
Sawcut And Remove Concrete Sidewalk - Estimated 4 Inches Thick
10.00
1.570.00
2.00
$ 314.00
6.00
942.00
13.00
2.041.00
4.00
628.00
5
599
SF
Sawcut And Remove Asphaltic Concrete Pavement -Estimated 5 Inches Thick
10.00
5,990.00
1.50
$ 898.50 $
8.00
4,792.00
16.00
9,584.00
4.00
2,396.00
6
50
SF
Sawcut And Remove Concrete Sidewalk - Estimated 6 Inches Thick
12.00
600.00
3.00
150.00
9.00
450.00
16.00
800.00
5.00
250.00
7
98
SF
Sawcut And Remove Concrete Drive Approach - Estimated 6 Inches Thick
12.00
1,176.00
3.00
$ 294.00 $
8.00
784.00
16.00
1,568.00
6.00
588.00
8
Trim Tree Limbs And Tree Branches Within The Public Right -Of -Way As Necessary To
1
LS
Clear The North Edge Of The Proposed Sidewalk.
$ 2.000.00
2,000.00
$ 3.500.00
2.660.00
2.660.00
5.000.00
5.000.00
4.000.00 $
4.000.00
g
Construcl4-Inch Thick Asphaltic Concrete Pavement, Over 4 -Inch Thick Crushed Aggregate
136
SF
Base Over 6 -Inch Thick Com acted Soil Materials. Includes Pre a icokn Of The Sub rade
25.00
3.400.00
2 720.00
12.00
1 632.00
20.00
2 720.00
10.00
1 360.00
10
Construct Modified A2-8 Curb And Gutter Over 6 -Inch Thick Compacted Soil Materials Per
E20.00
71
LF
Ci Standard Plan 104 As Modifed Per Plan
$ 55.00
$ 3 905.00
$ 5 325.00 $
35.00
2 485.00
69.00
4 899.00
60.00 $
4 260.00
11
Construct 4 -Inch Thick Concrete Sidewalk Over 6 -Inch Thick Compacted Soil Materials Per
20
SF
Ci Standard Plan 103
15.00
300.00
$ 400.00
35.00
700.00
13.00
260.00
12.00 $
240.00
12
Construct 6 -Inch Thick Concrete Sidewalk Over 6 -Inch Thick Compacted Soil Materials Per
156
SF
I Citv Standard Plan 103
18.00
2.808.00
22.00
3.432.00
15.20
2.371.20
16.00
2.496.00
12.00
1,872.00
13
Construct Concrete Drive Approach And Sidewalk Over 6 -Inch Thick Compacted Soil
2,254
SF
Materials Per Ci Standard Plan 101,
01 TypeI Alternate No. 1
18.00
$ 40 572.00
20.00
$ 45 080.00 $
13.10
29 527.40
16.00 $
36 064.00
13.00
29 302.00
14
Construct 6 -Inch Thick Concrete Sidewalk Over 6 -Inch Thick Compacted Soil Materials With
208
SF
Variable Hei ht Monolithic Curb
35.00
7,280.00
20.00
4,160.00
14.00
2,912.00
16.00
3,328.00
13.00
2,704.00
15
1
LS
Backfill The Area Behind The Curb And Gutter And Sidewalk To The Proposed Grade
$ 3,000.00
3,000.00
2,500.00
$ 2,500.00
6,800.00
6,800.00
6,852.00
6,852.00
2,500.00
2,500.00
16
1
LS
Restore Landscaping And Irrigation Impacted Bv All Construction Activities
2,000.00
2,000.00
5,500.00
5,500.00
5,570.00
5,570.00
11 000.00
11 000.00
3,000.00
300000
17
1
LS
Traffic Control
3,000.00
$ 3,000.00 $
4,500.00
4,500.00
6,010.00
6,010.00
10 000.00 $
10 000.00
4,000.00
4 000.00
TOTAL ADDITIVE BID 2: HUMBOLDT STREET AMOUNT $ 90 576.00 CORRECTED Is 67 970.00
TOTAL BASE BID + ADDITIVE BID (NO. 1 + 2) 845 658.00 CORRECTED 830 927.50 848 7-46-65-1 CORRECTED 1 117 000.00 1 151 280.00
NOTE: CORRECTIONS TO BID AMOUNTS SHOWN IN BOLD
Page 540
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer
Gianfranco Laurie, Senior Civil Engineer
Sandra Salazar, Associate Engineer
SUBJECT: CONSIDERATION OF A CONTRACT WITH CROSSTOWN ELECTRICAL &
DATA, INC., IN AN AMOUNT OF $1,138,293, PLUS A 10% CONTINGENCY,
AND AN APPROPRIATION IN THE AMOUNT OF $1,047,870 AND
AUTHORIZATION OF BUDGET TRANSFER IN AN AMOUNT OF $328,100
FOR THE FISCAL YEAR 19/20 TRAFFIC SIGNAL PROJECT.
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the plans and specifications for the Fiscal Year 19/20 Traffic Signal Project (Project);
2. Accept the bids received for the Project;
3. Award and authorize the execution of a contract in the amount of $1,138,293; to the lowest
responsive bidder Crosstown Electrical & Data Inc., for the Base Bid only;
4. Authorize the expenditure of a 10% contingency in the amount of $113,829;
5. Authorize a Purchase Order in the amount of $104,240 to Willdan Engineering for on-call
construction administration and inspection services;
6. Authorize a Purchase Order in the amount $19,600 to WestLand Group, Inc. for on-call
construction surveying services;
7. Authorize an appropriation in the amount of $1,012,870 from the Transportation Fund (Fund 124)
fund balance and $35,000 from the Gas Tax Fund (Fund 174) fund balance; and
8. Authorize a Budget Transfer in the Amount of $328,100 from Account 11243035650/1982124-
0 to Account 11243035650/1957124-0.
BACKGROUND:
The City has embarked on a number of projects related to construction and improvement of traffic
signals citywide over the past few years. In December 2015, the Engineering Services Department
completed a traffic signal warrant analysis of master -planned traffic signal locations throughout the City.
Since that time five master -planned traffic signals along with three developer initiated traffic signals
have been constructed. The next two locations planned for construction are the intersections of Sixth
Page 541
Street at Hellman Avenue and East Avenue at Highland Avenue.
Further, a few years back, the City began implementation of flashing yellow arrow (FYA) left turn signals.
FYA operation is a protected/permissive signal operation that functions in two ways: 1) "protected" is
the green arrow signal indication that allows motorists to complete a protected left- turn movement while
the opposing traffic is stopped, and 2) "permissive" is the flashing yellow arrow signal indication that
permits motorists to make a left- turn movement when there is an available gap in the opposing traffic.
The FYA operation has been utilized nationwide due to its ability to increase driver awareness during
permissive left turns and added flexibility for traffic operations. Upgrades to existing traffic signals with
FYA left turn signals are performed incrementally where appropriate. Staff has identified the traffic
signals along Milliken Avenue at Vintage Drive, Church Street, and Millennium Court as viable and
appropriate candidates for FYA upgrades.
In addition to these previously planned improvements, staff has identified and recommends
improvements at three additional locations that are intended to address concerns related to left turns. In
February 2019, the City Council authorized the design and construction of FYA upgrades at the
intersections on Arrow Route at Red Oak Street and White Oak Avenue following staff's evaluation of
left turn activity at these locations. Further, in January 2020, staff identified potential changes to the
operation of the left turns on Terra Vista Parkway (East) at Church Street that would address concerns
raised by residents related to conflicts between left turning vehicles and pedestrians at the intersection.
Design for all of these improvements has been completed. As staff worked to prepare the final bid
package for the Project, it became clear that in light of the economic impacts of COVID-19, it would
likely not be financially feasible to construct all of the Project's planned improvements at this time.
Therefore, staff reconfigured the bid package to prioritize the improvements into a Base Bid and a
series of Additive Bids to ensure that the City could proceed with the highest priority improvements and
postpone some of the improvements for a later time if necessary. The Base Bid includes construction of
the new traffic signal improvements at the intersection of Sixth Street at Hellman Avenue along with the
upgrades to the left turn operation at Terra Vista Parkway (East) at Church Street, and FYA upgrades on
Arrow Route at Red Oak Street and White Oak Avenue. Also included in the Base Bid is fiberoptic
network infrastructure along Haven Avenue from Fourth Street to Civic Center Drive to dovetail with the
improvements being proposed under a separate contract for implementation of Phase 1 of the
Advanced Traffic Management System (ATMS).
ANALYSIS:
The recommended scope of work for the Project (Base Bid only) consists of the installation of traffic
signals and safety lighting, fiber optic interconnect and related equipment; video detection systems,
traffic signal modifications, access curb ramps, sidewalk and curb and gutter repairs, pavement
markers, signage and striping at the locations listed on the right side of the table below. The design for
the remaining locations has been completed and will be available for construction under a future project.
A vicinity map is included as Attachment 1.
Original Project Scope Locations:
Locations Recommended for Contract
Award (Base Bid):
6th Street at Hellman Ave. (TS)
6th St. at Hellman Ave. (TS)
East Ave. at Highland Ave. (TS)
Haven Ave. — 4th St. to Civic Center Dr. (FO)
Milliken Ave. at Vintage Dr. (FYA)
Arrow Rte. at Red Oak St. (FYA)
Milliken Ave. at Church St. (FYA)
Arrow R. at White Oak Ave. (FYA)
Milliken Ave. at Millennium Ct. (FYA)
Church St. at Terra Vista Pkwy. (East) (LT)
6th Street — Hellman Ave. to Haven Ave. (FO)
Haven Ave. — 4th St. to Civic Center Dr. (FO)
Locations Added to Project Scope:
Arrow Rte. at Red Oak St. (FYA)
Page 542
Arrow R. at White Oak Ave. (FYA)
Church St. at Terra Vista Pkwy. (East) (LT)
(TS) = New Traffic Signal; (FYA) = FYA Upgrade; (FO) = Fiberoptic Network; (LT) = Left Turn Upgrades
The Notice Inviting Bids was released to the general contracting community and was published in the
Daily Bulletin on May 19, and May 26, 2020. The City Clerk's Office facilitated the formal solicitation for
bidding the Project.
On June 2, 2020, the City Clerk's Office received five (5) construction bids. A full bid summary is
included as Attachment 2. The Engineer's estimate for the Project, including the Base Bid and Additive
Bids was $2,690,000 consisting of a Base Bid estimate of $880,675 and an estimate for Additive Bids
of $1,809,325. The apparent low bid, as determined by the method prescribed in the Project's Special
Provisions, was received by Crosstown Electrical and Data, Inc. (Crosstown) totaling $2,726,638 with a
Base Bid of $1,138,293 and Additive Bids totaling $1,588,345. While the Base Bid received from
Crosstown was higher than anticipated, especially with respect to fiberoptic network infrastructure and
the new traffic signal at Sixth Street and Hellman Avenue, staff has reviewed the bid and deemed it to
be reasonable.
Engineering staff has reviewed all bids received and found all to be complete and in accordance with
the bid requirements with any irregularities to be inconsequential. Staff has completed the required
background investigation and finds the lowest responsive bidder, Crosstown, meets the requirements
of the bid documents.
ENVIRONMENTAL:
Staff has determined that the project is Categorically Exempt per Section 15301 "Existing Facilities"
subsection (c), Class 1 of the California Environment Quality Act (CEQA).
FISCAL IMPACT:
Anticipated construction costs are estimated to be as follows:
Expenditure Category
Amount
Construction Contract (Base Bid Only)
$1,138,293
Construction Contract Contingency (10%)
$113,829
Construction Inspection Services
$104,240
Construction Survey Services
$19,600
Estimated Construction Costs
$1,375,962
Funding for the construction of the traffic signals located at the intersections of East Avenue at Highland
Avenue and Sixth Street at Hellman Avenue as well as the FYA upgrades planned along Milliken Avenue
were originally budgeted in Fiscal Year 2018/19 totaling $1,397,500. Further, additional funding in the
amount of $75,000 was appropriated by the City Council in February 2019 for the FYA upgrades along
Arrow Route. After accounting for funds utilized for Project design, the balance of the budgeted funding
was returned to Fund Balance at the end of the respective fiscal years due to the delays in the design
phase. Therefore, an appropriation will be required to proceed with the award of a contract for the
construction of the Project.
Sufficient funding is available in the Transportation Fund (Fund 124) fund balance and Gas Tax (Fund
174) fund balance to cover an award of the Base Bid for this Project. An appropriation in the amount of
$1,012,870 from the Transportation Fund (Fund 124) fund balance and $35,000 from the Gas Tax Fund
(Fund 174) fund balance into the following project account numbers is being requested:
Account No's.
I Funding Source Description
I Amount
11743035650/2048174-0
1 Gas Tax Fund (174) Church & Terra Vista
1 $35,000
Page 543
11243035650/1957124-0
Transportation Fund
6th at Hellman
$860,110
(124)
11243035650/1996124-0
Transportation Fund
Arrow: Upgrade LT
$152,760
(124)
Phases
Total Project Appropriation
$1,047,870
Further, since the Project includes construction of fiberoptic network infrastructure along Haven Avenue
that will construct improvements necessary to implement Phase 1 of the ATMS Project, a budget
transfer in the amount of $328,100 is requested from Account No. 11243035650/1982124 0 (ATMS
Phase 1) to the Account No. 11243035650/1957124-0 (Sixth Street at Hellman Avenue Traffic Signal).
COUNCIL GOAL(S) ADDRESSED:
This item addresses the City Council's vision for the City by ensuring the construction of high quality
public improvements that promote a world class community.
ATTACHMENTS:
Description
Attachment 1 - Vicinity Map
Attachment 2 - Bid Summary
Page 544
ATTACHMENT 1
FY 19/20 TRAFFIC SIGNAL PROJECT
VICINITY MAP
Churcrp 5,
�
West Greenway
w
a Park
en
O 7
Tryon St ro
R ry
dlnn R4J terra Vista
Q Thwn C4MU4-
a
rp
CL m > > v
9 An
i 4
� m a
� m
N R
m CUG nga
rt a
m �
Arrow Rte 3#
3
Q
E
Cucamonga
= North Jersey 15Ivd
Feran Blvd Cucamonga
Roches
IU
7th St th S; 5th 51
a
C �
rr
6th St _ sn
rL
CL < a p s n
T
a m m c
J
4th Sr E 4th St 4t4
Project El
N
Page 545
ATTACHMENT
TOTAL BASE BID SCHEDULE AMOUNT $ 880,673.58 CORRECTED $ 1,138,293.00 CORRECTED $ 929,031.00 $ 1,170,116.00 $ 1,288,974.00 CORRECTED $ 1,103,915.00
Page 546
BID SUMMARY FORBID OPENING JUNE 2, 2020
APPARENT LOW BIDDER
2
3
4
5
CALPROMAX ENGINEERING,
INC.
DBX, Inc.
FISCAL YEAR 19/20 TRAFFIC SIGNAL PROJECT CROSSTOWN ELECTRICAL & DATA, SELECT ELECTRIC, INC. ELECNOR BELCO ELECTRIC INC.
ENGINEER'S
ESTIMATE
INC.
BASE
BID SCHEDULE
UNIT
UNIT
BID
UNIT
BID
UNIT
BID
UNIT
BID
UNIT
BID
NO
QTY
UNIT DESCRIPTION
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
COST AMOUNT
1
1
LS Mobilization
$71,890.37 $
71,890.37 $
65,000.00 $
65,000.00 $
27,770.00 $
27,770.00 $
25,000.00 $
25,000.00
$ 60,000.00 $
60,000.00 $
29,000.00 $
29,000.00
2
1
LS Clearing & Grubbing and Removals Including Haul & Disposal of Material
$17,972.59 $
17,972.59 $
1,500.00 $
1,500.00 $
4,587.00 $
4,587.00 $
5,000.00 $
5,000.00
$ 42,500.00 $
42,500.00 $
4,500.00 $
4,500.00
3
1
LS Traffic Control
$71,890.37 $
71,890.37 $
15,000.00 $
15,000.00 $
8,526.00 $
8,526.00 $
26,000.00 $
26,000.00
$ 12,000.00 $
12,000.00 $
15,000.00 $
15,000.00
4
Modify Traffic Signal Phasing at Church Sl and Terra Vista Parkway
1
LS (Appendix 8d
$20,450.00 $
20,450.00 $
19,800.00 $
19,800.00 $
30,080.00 $
30,080.00 $
86,000.00 $
86,000.00
$ 88,000.00 $
88,000.00 $
101,000.00 $
101,000.00
5
Flashing Yellow Arrow Signal Mod at White Oak Ave and Arrow Route (Plan
1
LS Sheet 15)
$35,300.00 $
35,300.00 $
56,920.00 $
56,920.00 $
64,512.00 $
64,512.00 $
61,000.00 $
61,000.00
$ 73,000.00 $
73,000.00 $
70,679.00 $
70,679.00
6
Flashing Yellow Arrow Signal Mod at Red Oak Ave and Arrow Route (Plan
1
LS Sheet 16)
$32,300.00 $
32,300.00 $
56,950.00 $
56,950.00 $
64,512.00 $
64,512.00 $
61,000.00 $
61,000.00
$ 73,000.00 $
73,000.00 $
69,454.00 $
69,454.00
7
Rewiring for Signalized Intersection at While Oak Ave and Arrow Route
1
LS Plan Sheet 15
$7,500.00 $
7,500.00 $
26,500.00 $
26,500.00 $
12,768.00 $
12,768.00 $
18,000.00 $
18,000.00
$ 23,000.00 $
23,000.00 $
25,000.00 $
25,000.00
8
Rewiring for Signalized Intersection at Red Oak Ave and Arrow Route (Plan
1
LS Sheet 16)
$7,500.00 $
7,500.00 $
24,150.00 $
24,150.00 $
18,262.00 $
18,262.00 $
18,000.00 $
18,000.00
$ 23,000.00 $
23,000.00 $
25,000.00 $
25,000.00
9
Fiber Optic Interconnect along Haven from Fourth Sl to Civic Center Or
1
LS Plan Sheets 22-24
$152,815.00 $
152,815.00 $
284,485.00 $
284,485.00 $ 180,283.00 $
180,283.00 $
285,000.00 $
285,000.00
$ 204,000.00 $
204,000.00 $
253,290.00 $
253,290.00
10
1
LS Fiber Optic System Testing, System Integration, and Documentation
$15,281.50 $
15,281.50 $
18,950.00 $
18,950.00 $
4,962.00 $
4,962.00 $
15,000.00 $
15,000.00
$ 23,000.00 $
23,000.00 $
9,100.00 $
9,100.00
11
29
EA Potholing Plan Sheets 22-24
$1,500.00 $
43,500.00 $
850.00 $
24,650.00 $
695.00 $
20,155.00 $
500.00 $
14,500.00
$ 600.00 $
17,400.00 $
500.00 $
14,500.00
12
1
LS Traffic Signal Install at Sixth St and Hellman Ave Plan Sheet 11
$244,675.00 $
244,675.00 $ 296,120.00 $
296,120.00 $ 322,991.00 $
322,991.00 $
330,000.00 $
330,000.00
$ 442,000.00 $
442,000.00 $ 356,310.00 $
356,310.00
13
1
LS Signing and Striping at Sixth St and Hellman Ave Plan Sheet 6
$5,000.00 $
5,000.00 $
21,750.00 $
21,750.00 $
42,855.00 $
42,855.00 $
21,518.00 $
21,518.00
$ 44,000.00 $
44,000.00 $
19,000.00 $
19,000.00
14
Remove and Reconstruct PCC Sidewalk per City of Rancho Cucamonga
351
SF Standard Plan 103
$15.00 $
5,265.00 $
23.00 $
8,073.00 $
9.00 $
3,159.00 $
16.00 $
5,616.00
$ 15.00 $
5,265.00 $
8.00 $
2,808.00
15
452
SF Remove and Reconstruct Construct AC Pavement over AS. Match Existing
$18.00 $
8,136.00 $
29.00 $
13,108.00 $
18.00 $
8,136.00 $
23.00 $
10,396.00
$ 24.00 $
10,848.00 $
21.00 $
9,492.00
16
374
SF Remove Cobble/Concrete/Curb & Gutter
$10.00 $
3,740.00 $
13.50 $
5,049.00 $
7.00 $
2,618.00 $
12.00 $
4,488.00
$ 72.00 $
26,928.00 $
7.00 $
2,618.00
17
1,109
SF Remove Concrete Curb Ram
$15.00 $
16,635.00 $
12.00 $
13,308.00 $
6.00 $
6,654.00 $
12.00 $
13,308.00
$ 4.00 $
4,436.00 $
6.00 $
6,654.00
18
Sawcul, Remove, And Dispose Stamped Concrete Slab - Estimated 8
50
SF Inches Thick
$8.00 $
400.00 $
47.00 $
2,350.00 $
22.00 $
1,100.00 $
12.00 $
600.00
$ 12.00 $
600.00 $
20.00 $
1,000.00
19
Sawcul, Remove, And Dispose Reinforced Masonry Retaining Wall &
20
LF Retaining Wall Footing Fronting Hellman Avenue And 6th Street
$380.00 $
7,600.00 $
750.00 $
15,000.00 $
94.00 $
1,880.00 $
569.00 $
11,380.00
$ 180.00 $
3,600.00 $
80.00 $
1,600.00
20
Sawcul, Remove, And Dispose Reinforced Masonry Perimeter Wall &
15
LF Perimeter Wall Footing Fronting Hellman Avenue
$380.00 $
5,700.00 $
750.00 $
11,250.00 $
71.00 $
1,065.00 $
569.00 $
8,535.00
$ 180.00 $
2,700.00 $
80.00 $
1,200.00
21
Sawcul, Remove, And Dispose Variable Height Reinforced Retaining Wall &
8
1 LF I Retaining Wall Footing Fronting Sixth Street
$100.00 $
800.00 $
1,400.00 $
11,200.00 1 $
94.00 $
752.00 $
569.00 1 $
4,552.00
$ 180.00 $
1,440.00 1 $
90.00 $
720.00
Sawcut, Remove, And Dispose Reinforced Masonry Retaining Wall &
22
Fooling Within The Landscaped Area - Salvage Brick Caps For
12
LF Reconstruction Work
$50.00 $
600.00 $
805.00 $
9,660.00 $
100.00 $
1,200.00 $
569.00 $
6,828.00
$ 180.00 $
2,160.00 $
90.00 $
1,080.00
23
Remove The Soil Materials Behind The Retaining Walls And Perimeter
12
CY Walls And Backfill With Soil Materials As Required
$50.00 $
600.00 $
1,550.00 $
18,600.00 $
118.00 $
1,416.00 $
456.00 $
5,472.00
$ 240.00 $
2,880.00 $
112.00 $
1,344.00
24
3
EA Remove Traes And Tree Roots
$1,200.00 $
3,600.00 $
1,150.00 $
3,450.00 $
1,176.00 $
3,528.00 $
1,200.00 $
3,600.00
$ 1,200.00 $
3,600.00 $
3,000.00 $
9,000.00
Remove Sign Post And Sign Post Foundation - Coordinate Timing Of The
25
Removals With The Installation Of The Proposed Traffic Signal At The
3
FA Intersection
$150.00 $
450.00 $
90.00 $
270.00 $
2,941.00 $
8,823.00 $
90.00 $
270.00
$ 360.00 $
1,080.00 $
80.00 $
240.00
26
Remove Landscaping And Irrigation In Conflict With The Proposed
16
SF Cobblestone Construction
$8.00 1 $
128.00 $
75.00 $
1,200.00 $
141.00 $
2,256.00 $
46.00 $
736.00
$ 36.00 $
576.00 $
130.00 $
2,080.00
27
Remove And Dispose Fence Posts, Fence Post Foundations, Chain Link
20
LF Fencing& Wood Fencin Facade
$50.00 $
1,000.00 $
445.00 $
8,900.00 $
35.00 $
700.00 $
342.00 $
6,840.00
$ 156.00 $
3,120.00 $
35.00 $
700.00
28
Install Cobblestone Hardscape per City of Rancho Cucamonga Standard
120
SF Plan 542
$20.00 $
2,400.00 $
32.00 $
3,840.00 $
26.00 $
3,120.00 $
31.00 $
3,720.00
$ 24.00 $
2,880.00 $
23.00 $
2,760.00
29
Construct Curb and Gutter per City of Rancho Cucamonga Standard Plan
226
LF 104
$45.00 $
10,170.00 $
36.00 $
8,136.00 $
41.00 $
9,266.00 $
69.00 $
15,594.00
$ 60.00 $
13,560.00 $
37.00 $
8,362.00
30
Install Concrete Curb Ramp including truncated detectable warning surfaces
1,283
SF per Latest ADA and Caltrans Standard Plan A88A
$18.25 $
23,414.75 $
14.00 $
17,962.00 $
21.00 $
26,943.00 $
21.00 $
26,943.00
$ 22.00 $
28,226.00 $
19.00 $
24,377.00
31
7
LF Construct Mow Curb Per City Of Rancho Cucamonga Standard Plan 534
$40.00 $
280.00 $
115.00 $
805.00 $
29.00 $
203.00 $
103.00 $
721.00
$ 36.00 $
252.00 $
25.00 $
175.00
32
16
SF Construct 6" Thick Stamped Concrete Slab
$30.00 $
480.00 $
145.00 $
2,320.00 $
82.00 $
1,312.00 $
114.00 $
1,824.00
$ 24.00 $
384.00 $
72.00 $
1,152.00
33
Construct Retaining Wall, Type A Wall, Per City Of Rancho Cucamonga
14
LF Standard Plan 604
$600.00 $
8,400.00 $
1,120.00 $
15,680.00 $
412.00 $
5,768.00 $
1,366.00 $
19,124.00
$ 780.00 $
10,920.00 $
352.00 $
4,928.00
34
11
LF Construct Retaining Wall Par Section G -G
$600.00 $
6,600.00 $
1,365.00 $
15,015.00 $
412.00 $
4,532.00 $
1,366.00 $
15,026.00
$ 780.00 $
8,580.00 $
352.00 $
3,872.00
35
2
LF Construct Retaining Wall Per Section F -F
$400.00 $
800.00 $
3,165.00 $
6,330.00 $
412.00 $
824.00 $
1,366.00 $
2,732.00
$ 780.00 $
1,560.00 $
400.00 $
800.00
36
5
LF Construct Retaining Wall Per Section H -H
$200.00 1 $
1,000.00 1 $
1,550.00 1 $
7,750.00 1 $
412.00 1 $
2,060.00 1 $
1,366.00 1 $
6,830.00
1 $ 780.00 1 $
3,900.00 1 $
360.00 1 $
1,800.00
37
Construct Chain Link Fencing Per City Of Rancho Cucamonga Standard
27
LF Plan 607, Including Wood Facade
$200.00 $
5,400.00 $
121.00 $
3,267.00 $
182.00 $
4,914.00 $
169.00 $
4,563.00
$ 177.00 $
4,779.00 $
160.00 $
4,320.00
38
1
LS Restore Landscaping & Irrigation Impacted By All Construction Activities
$2,000.00 $
2,000.00 $
4,235.00 $
4,235.00 $
6,469.00 $
6,469.00 $
11,400.00 $
11,400.00
$ 4,200.00 $
4,200.00 $
6,000.00 $
6,000.00
39
26
EA Potholing Plan Sheet 11
$1,500.00 $
39,000.00 $
760.00 $
19,760.00 $
695.00 $
18,070.00 $
500.00 $
13,000.00
1 $ 600.00 $
15,600.00 $
500.00 $
13,000.00
TOTAL BASE BID SCHEDULE AMOUNT $ 880,673.58 CORRECTED $ 1,138,293.00 CORRECTED $ 929,031.00 $ 1,170,116.00 $ 1,288,974.00 CORRECTED $ 1,103,915.00
Page 546
ATTACHMENT
TOTAL ADDITIVE BID SCHEDULE 1 AMOUNT $ 150,552.50 $ 253,318.00 $ 282,360.00 $ 83,700.00 $ 371,300.00 $ 311,077.00
SUBTOTAL AMOUNT $ 1,031,226.08 $ 1,391,611.00 $ 1,211,391.00 $ 1,253,816.00 $ 1,660,274.00 $ 1,414,992.00
ADDITIVE BID SCHEDULE 2: EAST AVE AND HIGHLAND AVE TRAFFIC SIGNAL INSTALLATION
BID SUMMARY FORBID OPENING JUNE 2, 2020
APPARENT LOW BIDDER 2
3
4
5
AND FIBER
FISCAL YEAR 19/20 TRAFFIC SIGNAL PROJECT
UNIT
CROSSTOWN ELECTRICAL & DATA, SELECT ELECTRIC,
INC.
ELECNOR BELCO ELECTRIC
INC. CALPROMAX ENGINEERING,
INC.
DBX, Inc.
BID
UNIT
BID
UNIT
ENGINEER'S
ESTIMATE
INC.
UNIT DESCRIPTION
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
ADDITIVE BID SCHEDULE 1: MILLIKEN FLASHING YELLOW ARROW INSTALLATION
UNIT
COST
UNIT
BID UNIT
BID
UNIT
BID UNIT
BID
UNIT
BID
NO
QTY
UNIT DESCRIPTION
COST
AMOUNT
COST
AMOUNT COST
AMOUNT
COST
AMOUNT COST
AMOUNT
COST AMOUNT
1
1
LS Mobilization
$ 12,290.00 $
12,290.00 $
5,000.00 $
5,000.00 $ 27,770.00 $
27,770.00 $
10,000.00 $
10,000.00 $ 24,000.00 $
24,000.00 $
3,500.00 $
3,500.00
2
1
LS Clearing & Grubbing and Removals Including Haul & Disposal of Material
$ 3,072.50 $
3,072.50 $
500.00 $
500.00 $ 4,117.00 $
4,117.00 $
2,000.00 $
2,000.00 $ 4,800.00 $
4,800.00 $
2,500.00 $
2,500.00
3
Flashing Yellow Arrow Signal Mod at Milliken Ave and Vintage Dr (Plan
1
LS Clearing & Grubbing and Removals Including Haul & Disposal of Material
$ 19,527.42 $
19,527.42 $
2,500.00 $
2,500.00
$ 4,117.00 $
4,117.00 $
5,000.00 $
5,000.00
$ 12,000.00 $
1
LS Sheet 12)
$ 36,300.00 $
36,300.00 $
57,690.00 $
57,690.00 $ 65,114.00 $
65,114.00 $
3,500.00 $
3,500.00 $ 81,000.00 $
81,000.00 $
70,654.00 $
70,654.00
4
Flashing Yellow Arrow Signal Mod at Milliken Ave and Church St (Plan
1
LS Traffic Signal Install at East Ave and Highland Ave Plan Sheet 10
$ 206,850.00 $
206,850.00 $
222,706.00 $
222,706.00
$ 221,215.00 $
1
LS Sheet 13)
$ 16,800.00 $
16,800.00 $
57,000.00 $
57,000.00 $ 64,054.00 $
64,054.00 $
4,300.00 $
4,300.00 $ 79,000.00 $
79,000.00 $
70,654.00 $
70,654.00
5
Flashing Yellow Arrow Signal Mod at Milliken Ave and Millenium Ct (Plan
1
LS Signing and Striping at East Ave and Highland Ave Plan Sheet 5
$ 5,000.00 $
1
LS Sheet 14)
$ 32,300.00 $
32,300.00 $
56,865.00 $
56,865.00 $ 64,657.00 $
64,657.00 $
3,600.00 $
3,600.00 $ 81,000.00 $
81,000.00 $
70,654.00 $
70,654.00
6
1
LS Signing and Striping at Milliken Ave and Vintage Dr Plan Sheet 7
$ 5,000.00 $
5,000.00 $
3,025.00 $
3,025.00 $ 7,528.00 $
7,528.00 $
3,000.00 $
3,000.00 $ 7,600.00 $
7,600.00 $
2,700.00 $
2,700.00
7
1
LS Signing and Striping at Milliken Ave and Church St Plan Sheet 8
$ 5,000.00 $
5,000.00 $
4,158.00 $
4,158.00 $ 7,528.00 $
7,528.00 $
4,200.00 $
4,200.00 $ 7,600.00 $
7,600.00 $
3,615.00 $
3,615.00
8
1
LS Signing and Striping at Milliken Ave and Millenium Ct Plan Sheet 9
$ 5,000.00 $
5,000.00 $
2,065.00 $
2,065.00 $ 5,175.00 $
5,175.00 $
2,100.00 $
2,100.00 $ 5,300.00 $
5,300.00 $
1,800.00 $
1,800.00
9
Rewiring for Signalized Intersection at Milliken Ave and Vintage Dr (Plan
30
SF Remove and Reconstruct Construct AC Pavement over AB. Match Existing
$ 18.00 $
540.00 $
230.00 $
6,900.00
$ 94.00 $
2,820.00 $
1
LS Sheet 12)
$ 7,500.00 $
7,500.00 $
21,365.00 $
21,365.00 $ 9,848.00 $
9,848.00 $
16,000.00 $
16,000.00 $ 23,000.00 $
23,000.00 $
25,000.00 $
25,000.00
10
Rewiring for Signalized Intersection at Milliken Ave and Church St (Plan
560
SF 106
$ 25.00 $
14,000.00 $
1
LS Sheet 13)
$ 7,500.00 $
7,500.00 $
21,475.00 $
21,475.00 $ 12,563.00 $
12,563.00 $
16,000.00 $
16,000.00 $ 23,000.00 $
23,000.00 $
25,000.00 $
25,000.00
11
Rewiring for Signalized Intersection at Milliken Ave and Millenium Ct (Plan
1
LS Sheet 14)
$ 7,500.00 $
7,500.00 $
21,675.00 $
21,675.00 $ 10,185.00 $
10,185.00 $
16,000.00 $
16,000.00 $ 23,000.00 $
23,000.00 $
25,000.00 $
25,000.00
12
1
LS Traffic Control
$ 12,290.00 $
12,290.00 $
2,500.00 $
2,500.00 $ 3,821.00 $
3,821.00 $
3,000.00 $
3,000.00 $ 12,000.00 $
12,000.00 $
10,000.00 $
10,000.00
TOTAL ADDITIVE BID SCHEDULE 1 AMOUNT $ 150,552.50 $ 253,318.00 $ 282,360.00 $ 83,700.00 $ 371,300.00 $ 311,077.00
SUBTOTAL AMOUNT $ 1,031,226.08 $ 1,391,611.00 $ 1,211,391.00 $ 1,253,816.00 $ 1,660,274.00 $ 1,414,992.00
ADDITIVE BID SCHEDULE 2: EAST AVE AND HIGHLAND AVE TRAFFIC SIGNAL INSTALLATION
AND FIBER
UNIT
UNIT
BID
UNIT
BID
UNIT
BID
UNIT
BID
UNIT
BID
NO
QTY
UNIT DESCRIPTION
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
1
1
LS Mobilization
$ 78,109.68 $
78,109.68 $
25,000.00 $
25,000.00
$ 27,770.00 $
27,770.00 $
20,000.00 $
20,000.00
$ 18,000.00 $
18,000.00 $
12,000.00 $
12,000.00
2
1
LS Clearing & Grubbing and Removals Including Haul & Disposal of Material
$ 19,527.42 $
19,527.42 $
2,500.00 $
2,500.00
$ 4,117.00 $
4,117.00 $
5,000.00 $
5,000.00
$ 12,000.00 $
12,000.00 $
2,500.00 $
2,500.00
3
1
LS Traffic Signal Install at East Ave and Highland Ave Plan Sheet 10
$ 206,850.00 $
206,850.00 $
222,706.00 $
222,706.00
$ 221,215.00 $
221,215.00 $
250,000.00 $
250,000.00
$ 332,000.00 $
332,000.00 $
261,328.00 $
261,328.00
4
1
LS Signing and Striping at East Ave and Highland Ave Plan Sheet 5
$ 5,000.00 $
5,000.00 $
15,955.00 $
15,955.00
$ 25,112.00 $
25,112.00 $
15,800.00 $
15,800.00
$ 26,000.00 $
26,000.00 $
13,900.00 $
13,900.00
5
Remove and Reconstruct PCC Sidewalk per City of Rancho Cucamonga
140
SF Standard Plan 103
$ 15.00 $
2,100.00 $
54.00 $
7,560.00
$ 8.00 $
1,120.00 $
16.00 $
2,240.00
$ 15.00 $
2,100.00 $
7.50 $
1,050.00
6
30
SF Remove and Reconstruct Construct AC Pavement over AB. Match Existing
$ 18.00 $
540.00 $
230.00 $
6,900.00
$ 94.00 $
2,820.00 $
23.00 $
690.00
$ 36.00 $
1,080.00 $
82.00 $
2,460.00
7
Remove and Reconstruct Spandrel per Rancho Cucamonga Standard Plan
560
SF 106
$ 25.00 $
14,000.00 $
57.00 $
31,920.00
$ 19.00 $
10,640.00 $
35.00 $
19,600.00
$ 24.00 $
13,440.00 $
17.00 $
9,520.00
8
797
SF Remove Cobble/Concrete/Curb & Gutter
$ 10.00 $
7,970.00 $
13.00 $
10,361.00
$ 12.00 $
9,564.00 $
12.00 $
9,564.00
$ 7.00 $
5,579.00 $
11.00 $
8,767.00
9
720
SF Remove Concrete Curb Ram
$ 15.00 $
10,800.00 $
16.00 $
11,520.00
$ 6.00 $
4,320.00 $
12.00 $
8,640.00
$ 4.00 $
2,880.00 $
6.00 $
4,320.00
10
4
EA T-Trinuming
$ 800.00 $
3,200.00 $
1,150.00 $
4,600.00
$ 1,176.00 $
4,704.00 $
1,200.00 $
4,800.00
$ 12.00 $
48.00 $
800.00 $
3,200.00
11
Construct Curb and Gutter per City of Rancho Cucamonga Standard Plan
60
LF 104
$ 45.00 $
2,700.00 $
59.00 $
3,540.00
$ 41.00 $
2,460.00 $
69.00 $
4,140.00
$ 60.00 $
3,600.00 $
37.00 $
2,220.00
12
Install Concrete Curb Ramp including truncated detectable warning surfaces
805
SF Der Latest ADA and Caltrans Standard Plan A88A
$ 18.25 $
14,691.25 $
16.00 $
12,880.00
$ 21.00 $
16,905.00 $
21.00 $
16,905.00
$ 22.00 $
17,710.00 $
19.00 $
15,295.00
13
11
EA Potholing Plan Sheet 10
$ 1,500.00 $
16,500.00 $
850.00 $
9,350.00
$ 695.00 $
7,645.00 $
500.00 $
5,500.00
$ 600.00 $
6,600.00 $
500.00 $
5,500.00
14
Fiber Optic Interconnect along Etiwanda Ave from Base Line Rd to Victoria
1
LS St Plan Sheet 17
$ 87,675.00 $
87,675.00 $
96,000.00 $
96,000.00
$113,107.00 $
113,107.00 $
114,000.00 1 $
114,000.00
$ 52,000.00 $
52,000.00 $
193,000.00 $
193,000.00
15
Fiber Optic Interconnect along Victoria St from Etiwanda Ave to East Ave
1
1
LS Plan Sheet 16
$ 167,020.00 $
167,020.00 $
148,000.00 $
148,000.00
$ 247,471.00 $
247,471.00 $
200,000.00 $
200,000.00
$ 72,000.00 $
72,000.00 $
383,970.00 $
383,970.00
16
Fiber Optic Interconnect along East Ave from Victoria St to Highland A-
1
LS Plan Sheet 19
$ 90,410.00 $
90,410.00 $
83,000.00 $
83,000.00
$ 98,121.00 $
98,121.00 $
103,000.00 $
103,000.00
$ 39,000.00 $
39,000.00 $
215,128.00 $
215,128.00
17
1
LS Fiber Optic System Testing, System Integration, and Documentation
$ 34,510.50 $
34,510.50 $
11,200.00 $
11,200.00
$ 5,745.00 $
5,745.00 $
16,000.00 $
16,000.00
$ 14,000.00 $
14,000.00 $
7,335.00 $
7,335.00
18
78
EA Potholing Plan Sheet 17,18,19
$ 1,500.00 $
117,000.00 $
850.00 $
66,300.00
$ 695.00 $
54,210.00 $
500.00 $
39,000.00
$ 600.00 $
46,800.00 $
500.00 $
39,000.00
19
1
LS Traffic Control
$ 78,109.68 $
78,109.68 $
2,500.00 $
2,500.00
$ 5,660.00 $
5,660.00 $
20,000.00 $
20,000.00
$ 12,000.00 $
12,000.00 $
10,000.00 $
10,000.00
TOTAL ADDITIVE BID SCHEDULE 2 AMOUNT $ 956,713.52 CORRECTED $ 771,792.00 $ 662,706.00
SUBTOTAL AMOUNT $ 1,987,939.59 $ 2,163,403.00 $ 2,074,097.00
2
$ 854,879.00 CORRECTED $ 676,637.00 $ 1,190,493.00
$ 2,108,695.00 $ 2,337,111.00 $ 2,605,485.00
Page 547
ATTACHMENT
TOTAL ADDITIVE BID SCHEDULE 3 AMOUNT $ 536,388.79 $ 428,780.00 $ 533,932.00 $ 464,500.00 $ 297,000.00 $ 856,645.00
SUBTOTAL AMOUNT $ 2,524,328.38 $ 2,592,183.00 $ 2,608,029.00 $ 2,573,195.00 $ 2,634,111.00 $ 3,462,130.00
ADDITIVE BID SCHEDULE 4: SIXTH ST AT ROCHESTER AVE
UNIT
BID SUMMARY FORBID OPENING JUNE 2, 2020
UNIT
BID
APPARENT LOW BIDDER 2
BID
3
4
UNIT
5
UNIT
BID
NO
FISCAL YEAR 19/20 TRAFFIC SIGNAL PROJECT
UNIT DESCRIPTION
CROSSTOWN ELECTRICAL & DATA, SELECT ELECTRIC,
INC.
ELECNOR BELCO ELECTRIC
INC. CALPROMAX ENGINEERING,
INC.
DBX, Inc.
LS Clearing & Grubbing and Removals Including Haul & Disposal of Material
$ 3,000.00 $ 3,000.00 $
COST
AMOUNT
ENGINEER'S
ESTIMATE
INC.
1
LS Mobilization
$ 840.00 $
840.00
$ 500.00 $
500.00 $
27,500.00 $
ADDITIVE BID SCHEDULE 3: SIXTH ST AT ROCHESTER AVE
UNIT
$ 3,000.00 $
UNIT
BID UNIT
BID
3,000.00
UNIT
BID
UNIT
BID
NO
QTY
UNIT DESCRIPTION
COST
AMOUNT
COST
AMOUNT COST
AMOUNT
Install Traffic Signal Video Detection System Complete In Place at Milliken
LS Ave and Mil an Ct Plan Sheet 14
COST
AMOUNT
COST AMOUNT
1
1
LS
Mobilization
$ 43,762.35 $
43,762.35 $
10,000.00 $
10,000.00 $ 27,770.00 $
27,770.00 $
5,000.00 $
5,000.00 $ 18,000.00 $
18,000.00 $
22,000.00 $
22,000.00
2
1
LS
Clearing & Grubbing and Removals Including Haul & Disposal of Material
$ 10,940.59 $
10,940.59 $
2,500.00 $
2,500.00 $ 4,117.00 $
4,117.00 $
1,000.00 $
1,000.00 $ 10,000.00 $
10,000.00 $
1,500.00 $
1,500.00
3
3
Fiber Optic Interconnect along Sixth Sl from Hellman Ave to West of Haven
1
LS
Ave Plan Sheets 20-21
$ 333,405.00 $
333,405.00 $
311,250.00 $
311,250.00 $ 436,102.00 $
436,102.00 $
362,000.00 $
362,000.00 $ 173,000.00 $
173,000.00 $
755,420.00 $
755,420.00
4
$ 239,390.00 $
239,390.00
Install Separate 4" PVC Fiber Optic Conduit with 3-1.26'0.D. Sche 40
1
LS Traffic Conirol
$ 840.00 $
840.00
$ 2,500.00 $
2,500.00 $
955.00 $
955.00
$ 3,000.00
$ 3,000.00 1 $
2,400.00 $
60
LF
HDPE Innerducts for RCMU Plan Sheets 20, 21, & 22
$ 45.00 $
2,700.00 $
450.00 $
27,000.00 $ 28.00 $
1,680.00 $
300.00 $
18,000.00 $ 180.00 $
10,800.00 $
150.00 $
9,000.00
5
Fiber Optic Interconnect along Hermosa from Fourth St to South of Sixth Sl
1
LS
Plan Sheet 25
$ 19,980.00 $
19,980.00 $
43,680.00 $
43,680.00 $ 21,031.00 $
21,031.00 $
32,000.00 $
32,000.00 $ 50,000.00 $
50,000.00 $
38,000.00 $
38,000.00
6
1
LS
Fiber Optic System Testing, System Integration, and Documentation
$ 35,338.50 $
35,338.50 $
5,500.00 $
5,500.00 $ 20,732.00 $
20,732.00 $
11,000.00 $
11,000.00 $ 6,600.00 $
6,600.00 $
3,225.00 $
3,225.00
7
31
EA
Potholin Plan Sheet 20,21,25
$ 1,500.00 $
46,500.00 $
850.00 $
26,350.00 $ 695.00 $
21,545.00 $
500.00 $
15,500.00 $ 600.00 $
18,600.00 $
500.00 $
15,500.00
6
1
LS
Traffic Control
$ 43,762.35 $
43,762.35 $
2,500.00 $
2,500.00 $ 955.00 $
955.00 $
20,000.00 $
20,000.00 $ 10,000.00 $
10,000.00 $
12,000.00 $
12,000.00
TOTAL ADDITIVE BID SCHEDULE 3 AMOUNT $ 536,388.79 $ 428,780.00 $ 533,932.00 $ 464,500.00 $ 297,000.00 $ 856,645.00
SUBTOTAL AMOUNT $ 2,524,328.38 $ 2,592,183.00 $ 2,608,029.00 $ 2,573,195.00 $ 2,634,111.00 $ 3,462,130.00
ADDITIVE BID SCHEDULE 4: SIXTH ST AT ROCHESTER AVE
UNIT
UNIT
COST
UNIT
BID
UNIT
BID
UNIT
COST
BID
AMOUNT
UNIT
BID
UNIT
BID
NO
CITY
UNIT DESCRIPTION
COST
AMOUNT
COST
AMOUNT
COST
AMOUNT
LS Clearing & Grubbing and Removals Including Haul & Disposal of Material
$ 3,000.00 $ 3,000.00 $
COST
AMOUNT
COST
AMOUNT
1
1
LS Mobilization
$ 840.00 $
840.00
$ 500.00 $
500.00 $
27,500.00 $
27,500.00
$ 3,000.00
$ 3,000.00 $
12,000.00 $
12,000.00
$ 3,000.00 $
3,000.00
2
Install Tmtr1 Signal Video Detection System Complete In Place at Milliken
LS Ave and Church St Plan Sheet 13
$ 40,000.00 $ 40,000.00 $
41,745.00
$ 41,745.00 $ 43,795.00
$ 43,795.00 $
44,418.00 $ 44,418.00 $ 50,000.00 $
50,000.00 $
43,306.00
$ 43,306.00
5
1
Install Traffic Signal Video Detection System Complete In Place at Milliken
LS Ave and Mil an Ct Plan Sheet 14
$ 40,000.00 $ 40,000.00 $
36,510.00
$ 36,510.00 $ 37,886.00
1
LS Clearing & Grubbing and Removals Including Haul & Disposal of Material
$ 210.00 $
210.00
$ 250.00 $
250.00 $
4,117.00 $
4,117.00
$ 1,000.00
$ 1,000.00 $
3,000.00 $
3,000.00
$ 500.00 $
500.00
3,500.00
$ 3,500.00
Install Traffic Signal Overlap at Sixth St and Rochester Ave including
TOTAL ADDITIVE BID SCHEDULE 5 AMOUNT
TOTAL BASE BID SCHEDULE + ADDITIVE BID SCHEDULES (NO I-2+3+4+5)
$ 147,000.00
$ 2,681,616.38 CORRECTED
$ 116,955.00
$ 2,726,636.00 CORRECTED
$ 149,637.00
$ 2,613,019.00
$ 126,623.00 $ 159,600.00
$ 2,641,616.00 CORRECTED $ 2,943,111.00 CORRECTED
$ 125,152.00
$ 3,832,672.00
3
reprogramming and rewiring of cabinet for intended operations, see special
1
LS mvisions section 316-2. (Appendix 8c
$ 8,400.00 $
8,400.00
$ 14,250.00 $
14,250.00 $
22,781.00 $
22,781.00
$ 135,000.00
$ 135,000.00 $
132,000.00 $
132,000.00
$ 239,390.00 $
239,390.00
4
1
LS Traffic Conirol
$ 840.00 $
840.00
$ 2,500.00 $
2,500.00 $
955.00 $
955.00
$ 3,000.00
$ 3,000.00 1 $
2,400.00 $
2,400.00
$ 2,500.00 $
2,500.00
TOTAL ADDITIVE BID SCHEDULE 4 AMOUNT $ 10,290.00 CORRECTED Is 55,353.00 $ 142,000.00 CORRECTED Is 245,390.00
SUBTOTAL AMOUNT $ 2,534,618.38 $ 2,609,683.00 $ 2,663,382.00 $ 2,715,195.00 $ 2,783,511.00 $ 3,707,520.00
ADDITIVE BID SCHEDULE 5: VIDEO DETECTION SYSTEM
NO CITY UNIT DESCRIPTION
UNIT
COST AMOUNT
UNIT
COST
BID UNIT
AMOUNT COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
1
1
LS Mobilization
$ 12,000.00 $ 12,000.00 $
1,200.00
$ 1,200.00 $ 27,770.00
$ 27,770.00 $
3,000.00 $ 3,000.00 $ 12,000.00 $
12,000.00 $
2,000.00
$ 2,000.00
2
1
LS Clearing & Grubbing and Removals Including Haul & Disposal of Material
$ 3,000.00 $ 3,000.00 $
500.00
$ 500.00 $ 1,764.00
$ 1,764.00 $
1,000.00 $ 1,000.00 $ 3,600.00 $
3,600.00 $
500.00
$ 500.00
3
1
Install Traffic Signal Video Detection System Complete In Place at Milliken
LS Ave and VintageDr Plan Sheet 12
$ 40,000.00 $ 40,000.00 $
36,500.00
$ 36,500.00 $ 37,467.00
$ 37,467.00 $
37,391.00 $ 37,391.00 $ 43,000.00 $
43,000.00 $
37,923.00
$ 37,923.00
4
1
Install Tmtr1 Signal Video Detection System Complete In Place at Milliken
LS Ave and Church St Plan Sheet 13
$ 40,000.00 $ 40,000.00 $
41,745.00
$ 41,745.00 $ 43,795.00
$ 43,795.00 $
44,418.00 $ 44,418.00 $ 50,000.00 $
50,000.00 $
43,306.00
$ 43,306.00
5
1
Install Traffic Signal Video Detection System Complete In Place at Milliken
LS Ave and Mil an Ct Plan Sheet 14
$ 40,000.00 $ 40,000.00 $
36,510.00
$ 36,510.00 $ 37,886.00
$ 37,886.00 $
37,814.00 $ 37,614.00 $ 44,000.00 $
44,000.00 $
37,923.00
$ 37,923.00
6
1
LS Traffic Control
$ 12,000.00 $ 12,000.00 $
500.00
$ 500.00 $ 955.00
$ 955.00 $
3,000.00 $ 3,000.00 $ 7,000.00 $
7,000.00 $
3,500.00
$ 3,500.00
TOTAL ADDITIVE BID SCHEDULE 5 AMOUNT
TOTAL BASE BID SCHEDULE + ADDITIVE BID SCHEDULES (NO I-2+3+4+5)
$ 147,000.00
$ 2,681,616.38 CORRECTED
$ 116,955.00
$ 2,726,636.00 CORRECTED
$ 149,637.00
$ 2,613,019.00
$ 126,623.00 $ 159,600.00
$ 2,641,616.00 CORRECTED $ 2,943,111.00 CORRECTED
$ 125,152.00
$ 3,832,672.00
NOTE: CORRECTIONS TO BID AMOUNTS SHOWN IN BOLD
NOTE: Per the Special Provisions, Section K, Award and Execution of Contract. The lowest
respsonsive bid will be calculated per Section 20103.8 of the Public Contract Code as the lowest
total of the bid price on the base contract and additive (or deductive) items that when taken in
order (i.e. Additive 1, Additive 2, etc.) and added to (or deducted from) the base contract, are
less than or equal to the engineering estimate. Since the lowest total bid price was not less than
or equal to $2,690,000 rounded for advertisement (or $2,681,618.38 exact), there is no
responsive bid for the base plus additive bid numbers 1 thru 5. By removing additive bid number
5, the lowest responsive base plus additive bid numbers 1 thru 4less than or equal to
$2,690,000 is determined to be Crosstown Electrical & Data. Inc.
3
Page 548
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer
Gianfranco Laurie, Senior Civil Engineer
SUBJECT: CONSIDERATION OF A CONTRACT WITH WHITEHEAD CONSTRUCTION
IN AN AMOUNT OF $42,300, PLUS A 10% CONTINGENCY FOR THE
PACIFIC ELECTRIC TRAIL STORM DRAIN AND SLOPE IMPROVEMENT
PROJECT.
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the plans and specifications for the Pacific Electric Trail Storm Drain and Slope
Improvement Project (Project);
2. Accept the bids received for the Project;
3. Award and authorize the execution of a contract in the amount of $42,300; to the lowest
responsive bidder Whitehead Construction, for the Base Bid only; and
4. Authorize the expenditure of a 10% contingency in the amount of $4,230
BACKGROUND:
The Pacific Electric Trail (PE Trail) is a regional multi -use trail running east and west between City
Limits primarily located north of Base Line Road. The PE Trail is used by cyclists, joggers, and walkers
on a daily basis. A small area of the trail's parkway eroded after a heavy storm event last year. A buried
storm drain pipe was uncovered resulting in dirt and mud entering into the abandoned pipe
which spilled onto residential streets behind the trail. In response to a notification by a nearby resident,
Public Works staff removed the mud and temporarily capped the abandoned storm drain pipe to
prevent further mud from spilling into the street.
On March 20, 2019, the City Council approved an appropriation for $15,000 for design related fees.
Engineering staff retained one of the City's on-call engineering services consultants to prepare
construction drawings to re -seal the abandoned storm drain pipe and regrade the surrounding slopes to
redirect storm water away from the pipe. Aufbau Corporation completed the construction drawings in
March 2020.
ANALYSIS:
The scope of work for the Base Bid consists of minor clearing and grubbing, removal of trees (including
tree stumps), earthwork, grading, and planting new trees. Additive Bid items included filling the
abandoned pipe with flowable lightweight concrete, sealing the downstream end of the pipe, and
Page 549
constructing a manhole to aid in future maintenance. A vicinity map is included as Attachment 1.
The Notice Inviting Bids was released to the general contracting community and was published in the
Daily Bulletin on May 12, and May 19, 2020. The City Clerk's Office facilitated the formal solicitation for
bidding the project.
On June 2, 2020, the City Clerk's Office received eight (8) construction bids. A full bid summary is
included as Attachment 2. The Engineer's estimate for the project was $59,400, including $45,400 for
the Base Bid and $14,000 for the Additive Bid items. The apparent low bidder determined by the
method prescribed in the project's Special Provisions, Whitehead Construction, submitted a total bid of
$65,700 consisting of a Base Bid of $42,300 and an Additive Bid of $23,400. Due to budget
constraints, staff recommends awarding only the Base Bid for this project.
The Engineering staff has reviewed all bids received and found all to be complete and in accordance
with the bid requirements with any irregularities to be inconsequential. Staff has completed the required
background investigation and finds the lowest responsive bidder Whitehead Construction meets the
requirements of the bid documents.
ENVIRONMENTAL:
Staff has determined that the project is Categorically Exempt per Section 15301 "Existing Facilities"
subsection (c), Class 1 of the California Environment Quality Act (CEQA).
FISCAL IMPACT:
Anticipated construction costs are estimated to be as follows:
Expenditure Category
Amount
Construction Contract
$42,300
Construction Contract Contingency (10%)
$4,230
Estimated Construction Costs
$46,530
A total of $50,000 is budgeted in this Fiscal Year 2019/20 from the Capital Reserve Fund (Fund 025) to
construct the Project. Funding for this project is available under the Capital Improvement Project
Account No. below:
Account No.
I Funding Source
Description
Amount
10253035650/2011025-0
1 Capital Reserve (025)
PE Trail Drainage
$50,000
COUNCIL GOAL(S) ADDRESSED:
This item addresses the City Council's vision for the City by ensuring the construction of high quality
public improvements that promote a world class community.
ATTACHMENTS:
Description
Attachment 1 - Vicinity Map
Attachment 2 - Bid Summary
Page 550
ATTACHMENT 1
PROJECT# 800-2019-23
Pacific Electric Trail Storm Drain and Slope Improvements
Vicinity Map
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Page 551
TOTAL ADDITIVE BID AMOUNT
TOTAL BASE BID + ADDITIVE BID
$ 14,000.00 $ 10,000.00 $ 23,400.00 $ 21,000.00 $ 14,000.00 $ 18,000.00
$ 59,400.00 $ 61,910.00 $ 65,700.00 $ 70,000.00 CORRECTED 1 $ 74,100.00 $ 87,000.00
TOTAL BASE BID SCHEDULE AMOUNT
UNIT
COST
BID SUMMARY FOR BID OPENING JUNE 2, 2020 - REVISED
PACIFIC ELECTRIC TRAIL STORM DRAIN AND SLOPE IMPROVEMENTS
ENGINEER'S ESTIMATE
1
Zimprich Engineering
2. APPARENT LOW BIDDER *
Whitehead Construction
3
TSR Construction and Inspection
4
FS Contractors
5
RSB Group
AMOUNT
BASE BID SCHEDULE
NO QTy UNIT DESCRIPTION
UNIT
COST
AMOUNT
UNIT
COST
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
UNIT
COST
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
1
1
LS
Mobilization
$1,500.00
$ 1,500.00
$ 6,000.00
$
6,000.00
$ 4,000.00
$ 4,000.00
$
6,000.00
$
6,000.00
$ 10,000.00
$ 10,000.00
$30,000.00
$
30,000.00
2
1
LS
Traffic Control
$500.00
$ 500.00
$ 3,000.00
$
3,000.00
$ 1,500.00
$ 1,500.00
$
500.00
$
500.00
$ 3,000.00
$ 3,000.00
$5,000.00
$
5,000.00
3
1
LS
Clearing and Grubbing
$2,000.00
$ 2,000.00
$ 5,000.00
$
5,000.00
$ 2,000.00
$ 2,000.00
$
3,000.00
$
3,000.00
$ 5,000.00
$ 5,000.00
$3,000.00
$
3,000.00
4
3
EA
Remove Tree (inc. tree root)
$5,000.00
$ 15,000.00
$ 1,670.00
$
5,010.00
$ 1,500.00
$ 4,500.00
$
1,000.00
$
3,000.00
$ 2,300.00
$ 6,900.00
$1,000.00
$
3,000.00
5
7
EA
Remove Tree Stump inc. tree root
$1,200.00
$ 8,400.00
$ 700.00
$
4,900.00
$ 600.00
$ 4,200.00
$
1,000.00
$
7,000.00
$ 600.00
$ 4,200.00
$500.00
$
3,500.00
6
300
1 CY
I (F) Earthwork
$50.00
$ 15,000.00
$ 80.00
$
24,000.00
$ 67.00
$ 20,100.00
$
60.00
$
18,000.00
$ 90.00
$ 27,000.00
$75.00
$
22,500.00
71
EA
Seal Upstream End of an Existing 24-inc Diameter Corrugated Metal Pipe
$1,200.00
$ 1,200.00
$ 1,000.00
$
1,000.00
$ 1,200.00
$ 1,200.00
$
7,000.00
$
7,000.00
$ 1,000.00
$ 1,000.00
$500.00
$
500.00
8
3
EA
I Furnish and Install 24 -inch Box Trees
$600.00
$ 1,800.00
$ 1,000.00
$
3,000.00
$ 1,600.00
$ 4,800.00
$
1,500.00
$
4,500.00
$ 1,000.00
$ 3,000.00
$500.00
$
1,500.00
8
4
ISS
iLaadseape TtlaiatenAnep, Pei4M
NIA$
$
$
$
$
$
$
$
$ $
$
TOTAL ADDITIVE BID AMOUNT
TOTAL BASE BID + ADDITIVE BID
$ 14,000.00 $ 10,000.00 $ 23,400.00 $ 21,000.00 $ 14,000.00 $ 18,000.00
$ 59,400.00 $ 61,910.00 $ 65,700.00 $ 70,000.00 CORRECTED 1 $ 74,100.00 $ 87,000.00
TOTAL BASE BID SCHEDULE AMOUNT
UNIT
COST
$ 45,400.00
ENGINEER'S ESTIMATE
$ 51,910.00
7
AToM Engineering Construction
$ 42 300.00
BASE BID SCHEDULE
TY UNIT DESCRIPTION
$ 49 000.00
AMOUNT
1 $ 60,100.00
$
$ 69 000.00
ADDITIVE BID SCHEDULE:
NO TY UNIT DESCRIPTION
UNIT
COST
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
1
1 EA Seal Downstream End of an Existing 24 -inch Diameter Corrugated Metal Pipe
$ 2,000.00
$ 2,000.00
$ 1,000.00
$ 1,000.00
$ 3,000.00
$ 3,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
2
1 LS (F) Fill 24 -inch Diameter Corrugated Metal Pipe with Flowable Lightweight Concrete
$ 5,500.00
$ 5,500.001$
4,000.00
$ 4,000.001$
6,500.00
$ 6,500.001$
6,000.00
$ 6,000.001$
3,000.00
$ 3,000.001$
7,000.00
$ 7,000.00
3
1 EA Construct Storm Drain Manhole per City. Std. Plan 318
$ 6,500.00
$ 6,500.00
$ 5,000.00
$ 5,000.001$
13,900.00
$ 13,900.00 1
$ 14,000.00
$ 14,000.00 1
$ 10,000.00
$ 10,000.00 1
$ 10,000.00
$ 10,000.00
TOTAL ADDITIVE BID AMOUNT
TOTAL BASE BID + ADDITIVE BID
$ 14,000.00 $ 10,000.00 $ 23,400.00 $ 21,000.00 $ 14,000.00 $ 18,000.00
$ 59,400.00 $ 61,910.00 $ 65,700.00 $ 70,000.00 CORRECTED 1 $ 74,100.00 $ 87,000.00
TOTAL BASE BID SCHEDULE AMOUNT 45 400.00 67 800.00 CORRECTED 79,320.0Q] 101,32
ADDITIVE BID SCHEDULE:
NO TY UNIT DESCRIPTION
UNIT
COST
BID SUMMARY FOR BID OPENING JUNE 2, 2020
PACIFIC ELECTRIC TRAIL STORM DRAIN AND SLOPE IMPROVEMENTS
ENGINEER'S ESTIMATE
6
GM Sager Construction
7
AToM Engineering Construction
8
Wright Construction Eng.
BASE BID SCHEDULE
TY UNIT DESCRIPTION
UNIT
COST
AMOUNT
UNIT
COST
$
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
$ 2,000.00
BID
AMOUNT
1
1
LS
Mobilization
$1,500.00
$ 1,500.00
$ 11,000.00
$
11,000.00
$ 9,000.00
$ 9,000.00
$ 25,000.00
$
25,000.00
rNO
2
1
LS
Traffic Control
$500.00
$ 500.00
$ 5,000.00
$
5,000.00
$ 2,000.00
$ 2,000.00
$ 3,500.00
$
3,500.00
3
1
LS
Clearing and Grubbing
$2,000.00
$ 2,000.00
$ 7,000.00
$
7,000.00
$ 11,000.00
$ 11,000.00
$ 7,000.00
$
7,000.00
4
3
EA
Remove Tree (inc. tree root)
$5,000.00
$ 15,000.00
$ 1,200.001$
3,600.00
$ 1,900.00
$ 5,700.00
$ 5,000.001
$
15,000.00
5
7
EA
Remove Tree Stump inc. tree root
$1,200.00
$ 8,400.00
$ 800.00
$
5,600.00
$ 660.00
$ 4,620.00
$ 1,260.00
$
8,820.00
6
300
CY
(F) Earthwork
$50.00
$ 15,000.00
$ 90.00
$
27,000.00
$ 130.00
$ 39,000.00
$ 126.00
$
37,800.00
71
EA
Seal Upstream End of an Existing 24-inc Diameter Corrugated Metal Pipe
$1,200.00
I
$ 1,200.00
$ 2,000.00
$
2,000.00
$ 2,000.00
$ 2,000.00
$ 1,200.00
$
1,200.00
8
3
EA
Furnish and Install 24 -inch Box Trees
$600.00
$ 1,800.00
$ 2,200.00
$
6,600.00
$ 2,000.00
$ 6,000.00
$ 1,000.00
$
3,000.00
8
4
ISS
Landseape Maintenanep. Pei4M
NIA
$
$
$
$
$
$
$
TOTAL BASE BID SCHEDULE AMOUNT 45 400.00 67 800.00 CORRECTED 79,320.0Q] 101,32
ADDITIVE BID SCHEDULE:
NO TY UNIT DESCRIPTION
UNIT
COST
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
1
1 EA Seal Downstream End of an Existing 24 -inch Diameter Corrugated Metal Pipe
$
2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 1,200.00
$ 1,200.00
2
1 LS (F) Fill 24 -inch Diameter Corrugated Metal Pipe with Flowable Lightweight Concrete
$
5,500.00
$ 5,500.00
$ 5,800.00
$ 5,800.00
$ 10,000.00
$ 10,000.00
$ 4,500.00
$ 4,500.00
3
1 EA Construct Storm Drain Manhole per City. Std. Plan 318
$
6,500.00
$ 6,500.00
$ 15,500.00
$ 15,500.00
$ 11,000.00
$ 11,000.00
$ 17,000.00
$ 17,000.00
TOTAL ADDITIVE BID AMOUNT
TOTAL BASE BID + ADDITIVE BID
NOTE: Per the Special Provisions, Section K, Award and Execution of Contract. The lowest respsonsive bid will be
calculated per Section 20103.8 of the Public Contract Code as the lowest total of the bid price on the base contract
and additive (or deductive) items that when taken in order (i.e. Additive 1, Additive 2, etc.) and added to (or deducted
from) the base contract, are less than or equal to the engineering estimate. Since the lowest total bid price was not
less than or equal to $59,400, there is no responsive bid for the base plus additive bid schedule. By removing the
additive bid schedule, the lowest responsive base bid is determined to be Whitehead Construction.
14,00
1F.
Page 552
23,300.001 $ 23,000
91,100,001 CORRECTED 1 S 102,320,00-1
22 700.00
124,020.00
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: William Wittkopf, Public Works Services Director
Ernest Ruiz, Streets, Storm Drains and Fleet Superintendent
Paul Fisher, Management Analyst I
SUBJECT: CONSIDERATION TO APPROVE THE RENEWAL OF CONTRACT CO 15-
103 WITH SIEMENS MOBILITY, INC. FOR CITYWIDE TRAFFIC SIGNAL AND
SAFETY LIGHTING MAINTENANCE SERVICES DURING FY 2020/2021.
RECOMMENDATION:
Staff recommends the City Council approve Amendment No. 8 to contract CO 15-103 with Siemens
Mobility, Inc., extending the term of the contract on a month to month basis, in an amount not to exceed
$1,064,800 for FY 2020/2021.
BACKGROUND:
On June 3, 2015, City Council approved and awarded a competitively bid contract (CO 15-103) for
Citywide Traffic Signal and Safety Lighting Maintenance to Siemens Mobility, Inc. This contract had an
option to renew in one year increments up to a total of five years ending June 30, 2020. In order to
provide continuous maintenance of the traffic signal infrastructure while these services are re -bid, it is
necessary to extend the term of contract CO 15-103. If approved, Amendment No. 8 to contract CO 15-
103 will extend the term of the contract on a month to month basis with NO rate increase. There are no
other changes to the scope of work, service level or other terms and conditions.
Staff is currently revising the maintenance specifications for traffic signal and safety lighting
maintenance. The specifications are expected to be completed in the first quarter of FY 2020/2021.
Once completed they will be forwarded to the Procurement Department for formal solicitation. The goal
is to have the solicitation completed and a new contract awarded during the third quarter of FY
2020/2021. Upon completion of a successful procurement and award of a new contact, contract no. CO
15-103 will be terminated, and services will begin with the selected vendor.
The annual contract amount listed above includes both routine maintenance and a contingency for extra
work. The routine maintenance includes a complete inspection and service at 223 locations consisting
of the City's signalized intersections, signalized crosswalks, flashing crosswalks, flashing school
beacons and flashing beacons. The contingency for extra work is necessary to complete repairs due to
failures, traffic accidents, or malfunctions of the traffic signal system, safety lighting, or internally
illuminated street name signs. Examples of extra work repairs include, but are not limited to:
• Repair or replacement of damaged traffic signal cabinets and controllers
• Repair or replacement of vehicle detection loops and video cameras
• Repair or replacement of emergency vehicle preempt equipment
• Repair or replacement of uninterrupted power supply equipment
• Replacement of damaged or downed traffic signal poles
Page 553
• Rewiring signalized intersections with new cables and conductors
• Replacement of damaged or downed streetlight poles
The City of Rancho Cucamonga has signalized intersections that have been in operation for over thirty-
five (35) years, which require additional extra work as equipment fails. Consequently, due to the aging
traffic signal infrastructure, rain/wind damage, and damage caused by motorists, extra work is always
necessary.
ANALYSIS:
Siemens Mobility, Inc. submitted a Letter of Intent expressing their desire to continue providing services
to the City of Rancho Cucamonga on a month to month basis during FY 2020/2021 with NO rate
increase. Siemens Mobility, Inc. continues to provide great service to the City. Staff recommends the
City Council approve the renewal of contract CO 15-103 on a month to month basis, effective July 1,
2020, and approve the spending limit of $1,064,800 for FY 2020/2021.
FISCAL IMPACT:
The funding for Traffic Signal and Safety Lighting Maintenance Services is included in the proposed FY
2020/2021 budget in the General Fund (1001318-5300) and Measure 12010-2040, (1177303-5300).
COUNCIL GOAL(S) ADDRESSED:
This item addresses the City Council's goal of Public Safety by ensuring traffic signals and safety
lighting are operational and it reinforces the City's position as the premier community in the inland
region.
ATTACHMENTS:
Description
Amendment 8
Page 554
Attachment 1 - Amendment 8
AMENDMENT NO. 8
to
Professional Services Agreement (CO #15-103)
between
Siemens Mobility, Inc (hereinafter Contractor)
and
City of Rancho Cucamonga (hereinafter "City")
This Amendment No. 8 will serve to amend the Professional Services Agreement (hereinafter
"Agreement"), CO# 15-103 to incorporate the following:
Item 1: The term of the agreement is hereby extended on a month to month basis, effective July 1,
2020, in an amount that shall not exceed $1,064,800 during FY 2020/2021.
Said extension will be in accordance with contractor's letter of intent dated May 6, 2020,
attached hereto as Exhibit A.
Item 2: The schedule of locations receiving routine monthly maintenance effective July 1, 2020 is
attached hereto as Exhibit B.
Item 3: The contract rates effective July 1, 2020 are attached hereto as Exhibit C.
All other Terms and Conditions of the original Agreement CO# 15-103 will remain in full effect.
IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed
this Amendment by way of signature by both parties and on the date indicated below. Please return two (2)
original signed copies to the City no later than June 4, 2020. The City will process both copies for signature
and provide Contractor with one (1) fully executed copy of the Amendment.
Siemens Mobility, Inc
By:
Name
Title
By:
Name
Date
Date
Title
(two signatures required if corporation)
City of Rancho Cucamonga
By:
Name
Title
Date
Page 555
Exhibit A
SIEMENS
May 6, 2020
Ernie Ruiz
City of Rancho Cucamonga
Public Works Services Department
8794 Lion Street
Rancho Cucamonga, CA 91730
Subject: Month to Month Contract Extension 7/1/2020-10/31/2020
Dear Mr. Ruiz,
Siemens Mobility Inc.
2240 Business Way
Riverside, California 92501
951-784-6600
951-784-6700 Fax
www.usa-siemens.com/mobility
This shall serve as a letter of intent to continue providing traffic signal maintenance services as per
the terms and conditions of the existing agreement (CO 15-103 "Traffic Signal and Safety Lighting
Maintenance") between Siemens Mobility Inc. and the City of Rancho Cucamonga on a month by
month basis. Please feel free to contact me with any questions.
Thank you for another opportunity to work with the City of Rancho Cucamonga. We look forward
to working together to maintain and improve your traffic signal and safety lighting systems.
Sincerely,
Siemens Mobility Inc.
Candace Gallaher
Service Account Manager
Unrestricted
Page 556
Exhibit B
Location Schedule
Location Notes
Item 1. Traffic Signals
19th / Amethyst
19th / Archibald
19th / Beryl
19th / Carnelian
19th / Hellman
19th / Hermosa
19th / Jasper
19th / Sapphire
4th / Golden Oak
4th / Resort
............................................
6th / Cleveland
6th / Golden Oak
6th / Resort
6th / Richmond
6th / Utica
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Archibald / 4th
Archibald / 6th
Archibald / 8th
Archibald / 9th
Archibald / Banyan
Archibald / Church
Archibald / Lemon
Archibald / San Bernardino
Archibald / Tryon
............................................
Arrow / Archibald
Arrow / Baker
Arrow / Center
Arrow / Etiwanda
Arrow / Haven
............................................
Arrow / Hellman
Arrow / Hermosa
Arrow / Pecan
Arrow / Private Drive
Arrow / Red Oak
............................................
Arrow / Rochester
Arrow / Vineyard
Arrow / White Oak
Banyan / East
Banyan / Etiwanda
............................................
Banyan / Fredericksburg
Banyan / Golden Lock
Banyan / Wardman Bullock
Base Line / Alta Cuesta
Base Line / Amethyst
Base Line / Archibald
Base Line / Beryl
Base Line / Carnelian
Base Line / Central Park
............................................
Base Line / Day Creek
Base Line / Day Creek Marketplace
Base Line / East
Page 1 of 5 5/19/2020, 9:02 AM
Page 557
Exhibit B
Location Schedule
Location Notes
Item 1. Traffic Signals
Base Line / Ellena West
Base Line / Etiwanda
Base Line / Haven
Base Line / Hellman
Base Line / Hermosa
Base Line / Milliken
Base Line / Mountain View
Base Line / Ramona
Base Line / Rochester
Base Line / San Carmelo
............................................
Base Line / Shelby
Base Line / Spruce
Base Line / Valencia
Base Line / Victoria Park Ln
Base Line / Vineyard
............................................
Buffalo / 6th
Carnelian / Banyan
Carnelian / Highland
Carnelian / LaVine/LaGrande
Carnelian / Lemon
Carnelian / Red Hill CC Advanced Beacon part of intersection (FSBT)
Carnelian / Vineyard
Carnelian / Vivero
Church / Arbor
............................................
Church / Center
Church / E. Elm
Church / E. Terra Vista Pkwy
Church / Elm West
Church / Malaga
.....Mayte.......................................
Church'/ n
Church / Spruce
Church / Victoria Gardens/VPL
Church / West Terra Vista
Church/Miller / Etiwanda
............................................
Day Creek / Banyan
Day Creek / Church
Day Creek / Firehouse
Day Creek / Highland Advanced Beacons part of intersection (FE&WBT)
Day Creek / Madrigal
............................................
Day Creek / N. Mainstreet
Day Creek / S. Mainstreet
Day Creek / Silverberry
Day Creek / Sugargum
Day Creek / Victoria Gardens
Day Creek / Victoria Park Ln
Day Creek / Vintage
Day Creek / Wilson
East / Miller
............................................
Etiwanda / Garcia
Etiwanda / Napa
Etiwanda / Whittram
Page 2 of 5 5/19/2020, 9:02 AM
Page 558
Exhibit B
Location Schedule
Location Notes
Item 1. Traffic Signals
Foothill / Archibald
Foothill / Aspen
Foothill / Baker
Foothill / Center
Foothill / Cornwall
Foothill / Day Creek
Foothill / East
Foothill / Elm
Foothill / Etiwanda
Foothill / Haven
............................................
Foothill / Hellman
Foothill / Hermosa
Foothill / Highridge
Foothill / Marketplace
Foothill / Masi
............................................
Foothill / Mayten
Foothill / Milliken
Foothill / Orchard Plaza/Gemco
Foothill / Ramona
Foothill / Rochester
Foothill / San Bernardino
Foothill / Spruce
Foothill / Victoria Commons/Promenade
Foothill / Vineyard
drove
rove / 9th
Grove / Arrow
Grove / San Bernardino
Haven / 19th
Haven / 6th
............................................
Haven / 7th
Haven / Alta Loma
Haven / Amber
Haven / Banyan
Haven / Church
...........................................
Haven / Civic Center
Haven / Jersey
Haven / Lemon
Haven / Town Center
Haven / Trademark
............................................
Haven / Valencia
Haven / Victoria
Haven / Wilson
Hellman / 8th
Hermosa / 6th
Hermosa / 8th
Hermosa / Church
Hermosa / Feron
Highland / Archibald
............................................
Highland / Day Creek
Highland / Etiwanda
Milliken / 5th
Page 3 of 5 5/19/2020, 9:02 AM
Page 559
Exhibit B
Location Schedule
Location Notes
Item 1. Traffic Signals
Milliken / 6th
Milliken / 7th
Milliken / Arrow
Milliken / Banyan
Milliken / Central Park
Milliken / Church
Milliken / Fairmont
Milliken / Grizzly
Milliken / Jersey
Milliken / Kenyon
............................................
Milliken / Millennium / Century
Milliken / Mountain View
Milliken / Park
Milliken / Terra Vista Pkwy
Milliken / Victoria Park Ln
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Milliken / Vintage
Rochester / 6th
Rochester / Chervil
Rochester / Church
Rochester / Highland
Rochester / Jack Benny
Rochester / Jersey
Rochester / Lark
Rochester / Stadium Way
............................................
Rochester / Victoria Park Ln
Rochester / Vintage
Spruce / Elm
Spruce / Town Center
Terra Vista / Mountain View
............................................
Victoria / East
Victoria / Etiwanda
Victoria Gardens / Kew
Victoria Gardens / Monet
Victoria Gardens / N. Main
............................................
Victoria Park Lane / Long Meadow
Vineyard / 9th
Vineyard / San Bernardino
Wilson / Canistel
Wilson / Carnelian
............................................
Wilson / San Sevaine
Wilson / Wardman Bullock
Page 4 of 5 5/19/2020, 9:02 AM
Page 560
Exhibit B
Location Schedule
Location
Notes
Item 2. Flashing Crosswalk
Item 1.
Amethyst / Pacific Electric Trail
194
Arbor / Gatsby S/O Church
Flashing Crosswalk
Etiwanda / Craig
Solar
Etiwanda N/O Saddleridge
Solar
Kenyon / Pacific Electric Trail
Flashing School Beacon
Mountain E/O Milliken / Pacific Electric
Item 5.
Mountain W/O Milliken / Pacific Electric
5
Ramona / Pacific Electric Trail
223
Victoria / W/O Etiwanda High School
Victoria E/O Etiwanda High School
............................................
Item 3. Signalized Crosswalk
Archibald / Pacific Electric Trail
Base Line / Pacific Electric Trail
East / Pacific Electric Trail
............................................
Elm / Greenway Corridor
Etiwanda / Pacific Electric Trail
Grove / Pacific Electric Trail
Haven / Pacific Electric Trail
Hellman / Pacific Electric Trail
Hermosa / Pacific Electric Trail
Rochester / Pacific Electric Trail
Rochester / RCHS PED Xing
Terra Vista / Greenway Corridor
...... .....
Item 4. Flashing School Beacon
Banyan E/O Roberts PI
Solar
Banyan W/O East Ave
Solar
............................................
Item 5. Flashing Beacon
East S/O Wilson
Solar
Hermosa N/O Feron
Solar
Hermosa S/O Feron
Solar
Vineyard N/O Candlewood
Solar
............................................
Wilson E/O East
Solar
Summary
Page 5 of 5 5/19/2020, 9:02 AM
Page 561
Description
Quantity
Item 1.
Traffic Signals
194
Item 2.
Flashing Crosswalk
10
Item 3.
Signalized Crosswalk
12
Item 4.
Flashing School Beacon
2
Item 5.
Flashing Beacon
5
Grand Total
223
Page 5 of 5 5/19/2020, 9:02 AM
Page 561
Exhibit C
Vendor: Siemens Industry, Inc.
Contract No: CO 15-103
Project: Traffic Signals and Safety Lighting Maintenance Contract
Subject: Pricing for Fiscal Year 2020-2021 with a no fee increase.
COLA: 0.00%
Section I - Routine Maintenance
FY 2019-2020
Item
Description
Quantity
Unit
Unit Price
Subtotal
6
Superintendent
1
Hour
per Month
$157.48
7
Engineering Technician
1
Hour
$116.84
$157.48
1
Traffic Signal:
194
EA
$86.36
$16,753.84
9
Monthly Routine Maintenance (Each)
1
Hour
$93.47
$157.48
2
Flashing Crosswalk:
10
EA
$52.83
$528.30
10
Monthly Routine Maintenance (Each)
1
Hour
$116.84
$157.48
3
Signalized Crosswalk:
12
EA
$52.83
$633.96
Monthly Routine Maintenance (Each)
4
Flashing School Beacons:
2
EA
$52.83
$105.66
Monthly Routine Maintenance (Each)
5
Flashing Beacons:
5
EA
$52.83
$264.15
12
Monthly Routine Maintenance (Each)
1
Hour
$111.76
$157.48
Routine Maintenance (per month) Total
$18,285.91
Section II - Extraordinary Maintenance
FY 2019-2020
Item
Title
Quantity
Unit
Straight Time
Overtime
6
Superintendent
1
Hour
$116.84
$157.48
7
Engineering Technician
1
Hour
$116.84
$157.48
8
Laboratory Technician
1
Hour
$106.68
$152.40
9
Traffic Signal Senior Field Technician
1
Hour
$93.47
$157.48
Level III (Lead) - IMSA Certification
10
Traffic Signal Senior Bench Technician
1
Hour
$116.84
$157.48
Level III - IMSA Certification
Fiber Optics for ITS, Traffic, and
11
Communication Systems Technician
1
Hour
$116.84
$157.48
Level I - IMSA Certification Utility
Technician - Lead
12
Traffic Signal Construction Technician
1
Hour
$111.76
$157.48
Level II - IMSA Certification
13
Traffic Signal Field Technician
1
Hour
$111.76
$157.48
Level II - IMSA Certification
14
Traffic Signal Technician
1
Hour
$86.36
$147.32
Level I - IMSA Certification
15
Roadway Lighting Technician
1
Hour
$81.28
$116.84
Level I - IMSA Certification
16
Construction Laborer
1
Day
$81.28
$116.84
Traffic Signal Senior Field Technician
17
Level III (Lead) - IMSA Certification
1
Week
$751.84
$1,422.40
(master system communication
experience/certification) (1 day = 8 hours)
18
Traffic Signal Field Technician
1
Week
$889.00
$1,422.40
Level II - IMSA Certification (1 day = 8 hours)
1of3
Page 562
Exhibit C
Section II - Extraordinary Maintenance (continued)
FY 2019-2020
Item
Labor and Material
Quantity
Unit
Unit Cost
19
Install 6x6 traffic loop (4 or less)
1
EA
$543.56
20
Install 6x6 traffic loop (more than 4))
1
EA
$396.24
21
Install bike loop 6x6
1
EA
$543.56
22
Install 6' diameter circular loop (4 or less)
1
EA
$543.56
23
Install 6' diameter circular loop (more than 4)
1
EA
$396.24
24
Furnish and Install No. 3 1/3 pullbox
1
EA
$878.84
25
Swap out Video Detection Camera (City to
provide replacement camera)
1
EA
$228.60
26
Swap out Video Detection Camera (Contractor to
provide City specified Iteris RG4)
1
EA
$2,743.20
27
Furnish and Install No 5 pullbox
1
EA
$1,422.40
28
Furnish and Install No 6 pullbox
1
EA
$1,676.40
29
Install City furnished pedestrian signal head
1
EA
$147.32
30
Furnish and install City specified pedestrian signal head
1
EA
$487.68
31
Install City furnished ADA push button
1
EA
$76.20
32
Furnish and install City specified ADA push button
1
EA
$228.60
33
Install City furnished NEMA conflict monitor
1
EA
$223.52
34
Install City furnished Traffic Signal Cabinet
1
EA
$2,336.80
35
Conduct Traffic Signal Cabinet operational test
1
EA
$1,270.00
36
Conduct Safety Light and ISNS night survey
1
EA
$812.80
37
Paint Traffic Signal Cabinet
1
EA
$1,320.80
38
Paint Vehicle Head
1
EA
$375.92
39
Paint Pedestrian Head
1
EA
$299.72
40
Rewire 8 -phase intersection with new cable and conductors
1
EA
Time & Materials
41
Install City furnished regulatory sign on signal mast arm
1
EA
$147.32
42
Replace Type 1-A (10') pole
1
EA
$965.20
43
409 Furnish and install Decorative street light per City Standard Plan
1
EA
$9,753.60
44
Furnish and install Marbelite street light per City Standard Plan 410
1
EA
$7,518.40
45
De -energize and remove damaged Decorative street light
2
EA
$1,219.20
46
De -energize and remove damaged Marbelite street light
1
EA
$1,219.20
47
Adjust alignment of signal head on pole
1
EA
$76.20
48
Adjust alignment of signal head on mast arm
1
EA
$86.36
49
Replace Incandescent or LED Signal Indication with City furnished
LED indication
1
EA
$86.36
50
Replace Incandescent or LED type Signal with contractor supplied
red, green or amber LED (City Spec.).
1
EA
$140.21
51
Replace ISNS panel with City furnished ISNS panel
1
EA
$182.88
52
Install City furnished ISNS
1
EA
$243.84
53
Furnish and install City specified 6' ISNS
1
EA
$1,930.40
54
Furnish and install City specified 8' ISNS
1
EA
$2,336.80
55
Install City furnished LED retrofit for ISNS
1
EA
$294.64
56
Furnish and install City specified LED retrofit for ISNS
1
EA
$1,117.60
57
Measure, order and install ISNS davit arm
1
EA
$2,032.00
58
Install City supplied ISNS davit arm and hand existing sign
1
EA
$894.08
59
Furnish and install SDLC cable terminal block and rack for detection
replacement in TS1 and TS2 Econolite Traffic Signal Controller
cabinets
1
EA
$5,080.00
60
Install and tune City provided ITERIS Video Detection system for 8
phase intersection
1
EA
$5,892.80
61
Install City Supplied Street Light Pole on Existing Foundation (Price
includes clean-up of pole knockdown)
1
EA
$3,481.60
62
Install City Supplied Street Light Pole on New Foundation (Price
includes clean-up of pole knockdown)
1
EA
$4,170.27
2of3
Page 563
Exhibit C
Section III - Equipment
FY 2019-2020
Item
Type of Equipment
Quantity
Unit
Cost per Job/Trip
63
Pick-up Truck
1
Trip
$40.64
64
30' Boom/Service Truck
1
Trip
$55.88
65
50' Height Boom Truck
1
Trip
$304.80
66
Crane Truck
1
Trip
$335.28
67
Water Truck
1
Trip
$50.80
68
Dump Truck
1
Trip
$76.20
69
Concrete Saw
1
Trip
$50.80
70
Complete Paint Rig
1
Trip
$152.40
71
Jackhammer/Compressor
1
Trip
$50.80
72
Trencher
1
Trip
$213.36
73
Vacuum Truck
1
Trip
$269.24
74
lBackhoe
11
Trip 1
$2,336.80
3of3
Page 564
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: William Wittkopf, Public Works Services Director
Ernest Ruiz, Streets, Storm Drains and Fleet Superintendent
Ruth Cain, CPPB, Procurement Manager
SUBJECT: CONSIDERATION TO AWARD THE PURCHASE OF CONCRETE
MATERIALS ON AN AS -NEEDED BASIS FROM DK CONCRETE COMPANY,
IN ACCORDANCE WITH REQUEST FOR BIDS (RFB) #20/21-101, IN AN
AMOUNT NOT TO EXCEED $65,000 FOR FISCAL YEAR 2020/2021.
RECOMMENDATION:
Staff recommends the City Council award the purchase of concrete materials on an as -needed basis
from DK Concrete Company, in accordance with Request for Bids (RFB) #20/21-101, in an amount not
to exceed $65,000 for Fiscal Year 2020/2021.
BACKGROUND:
The City's in-house concrete maintenance program includes the repair of concrete sidewalks, cross
gutters, curb/gutters, and drive approaches experiencing lifts or gaps which are in the public right-of-
way. The Public Works Services Department (PWSD) receives requests for service from the public
through the RC2GO app, call -ins to the front office and/or by our in-house sidewalk inspection program.
Once staff identifies a concrete issue, a crew is scheduled to ramp or grind the lifts or gaps as a
temporary solution. Then these locations are prioritized and scheduled to have the damaged concrete
removed and replaced.
ANALYSIS:
The Public Works Services Department provided the Procurement Division with specifications for
review and to determine the best method of procurement for concrete materials. The Procurement
Division prepared and posted a formal Request for Bid (RFB) #20/21-101 for the purchase of concrete
materials on an asneeded basis to PlanetBids. There was a total of four hundred thirty (430) vendors
that were notified, twelve (12) prospective bidders that downloaded the solicitation documentation, and
one (1) bid response was received. DK Concrete Company of Fontana, California is the lowest
responsive bidder.
Due to fluctuating pricing on the concrete materials, and the vendor's inability to hold the price for more
than one year, the bid price is only for FY 2020/2021 through June 30, 2021.
All applicable bid documentation is on file in PlanetBids and can be accessed through the City's web
page.
FISCAL IMPACT:
The purchase amount is within the operations and maintenance budget line items in the proposed
Page 565
budget for FY 2020/2021.
COUNCIL GOAL(S) ADDRESSED:
This item addresses the City Council's goal of Enhancing Public Safety by ensuring well-maintained
safe and walkable neighborhoods.
ATTACHMENTS:
Description
Request for Bids
Page 566
RANCHO
CUCAMONGA
REQUEST FOR BIDS ("RFB") #20/21-101
FOR
CONCRETE MATERIAL ON AN AS NEEDED BASIS
City of Rancho Cucamonga
Procurement Division
10500 Civic Center Drive
Rancho Cucamonga, California 91730
Attachment 1 - Request for Bids
Page 567
Request for Bids ("RFB") #20/21-101
For
Concrete Material On An As Needed Basis
Table of Contents
1. GENERAL INFORMATION........................................................................................................................... 3
1.1
Introduction..................................................................................................................................... 3
1.2
BID RESPONSE DELIVERY AND SCHEDULE OF EVENTS..................................................................................... 3
1.3
DISCREPANCIES OR OMISSIONS................................................................................................................ 3
1.4
CONTINGENCIES...................................................................................................................................4
1.5
QUESTIONS AND CLARIFICATIONS............................................................................................................. 4
1.6
DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ................................................ 4
1.7
BRAND NAMES.................................................................................................................................... 5
1.8
KNOWLEDGE OF REQUIREMENTS.............................................................................................................. 5
1.9
RESERVATION OF RIGHTS........................................................................................................................ 5
1.10
BUSINESS LICENSE................................................................................................................................. 6
1.1.
PREVAILING WAGES.............................................................................................................................. 6
1.11
CALIFORNIA'S PUBLIC RECORDS ACT......................................................................................................... 6
2. RFB RESPONSE SUBMISSION REQUIREMENTS.......................................................................................... 7
2.1 Exhibits A through F.........................................................................................................................
7
2.1.1 NON -DISCLOSURE CONFLICT OF INTEREST..............................................................................................
7
2.1.2 SPECIFICATIONS................................................................................................................................7
2.1.3 ADDENDUM ACKNOWLEDGEMENT........................................................................................................
8
2.1.4 PARTICIPATION CLAUSE......................................................................................................................
8
2.1.5 DEBARMENT AND SUSPENSION............................................................................................................
S
2.1.6 SIGNATURE OF AUTHORITY.................................................................................................................
8
"EXHIBIT B, SPECIFICATIONS WORKSHEET,.....................................................................................................
10
"EXHIBIT C, ADDENDUM ACKNOWLEDGEMENT"............................................................................................
12
"EXHIBIT D, PARTICIPATION CLAUSE".............................................................................................................
13
"EXHIBIT E, DEBARMENT and SUSPENSION CERTIFICATION FORM"...............................................................
14
"EXHIBIT F, SIGNATURE OF AUTHORITY"........................................................................................................
15
Page 2 of 15 Page 568
Request for Bids ("RFB") #20/21-101
For
Concrete Material On An As Needed Basis
1. GENERAL INFORMATION
1.1 Introduction
The City of Rancho Cucamonga (hereinafter "City") and is inviting qualified Vendors (hereinafter "Vendor") to
submit a bid response for Request for Bid ("RFB") #20/21-101 for Concrete Material On An As Needed Basis in
accordance with the minimum Specifications indicated herein.
Vendors wishing to participate in the RFB solicitation must be registered as a Consultant on Planet Bids through
the City's website at https://www.cityofrc.us/your-government/procurement. Only those responses received
from registered Consultants will be accepted. Responses must be submitted by the named Consultant that has
downloaded the RFB, this information is indicated in the bid system and provides the ability to tabulate the
responses in accordance to the named Consultants. Submitting a response under a Consultant name that does
not appear to be on the Prospective Bidders list will be deemed as non-responsive and disqualify said response
from further consideration.
1.2 BID RESPONSE DELIVERY AND SCHEDULE OF EVENTS
RFB responses must be received electronically via Planet Bids prior to the due date and time specified in the
below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be
responsible for any delays by transmission errors.
Schedule of Events
Event Description
Date & Time
Post RFB
May 7, 2020
Questions Due
May 19, 2020
Addendum Issued
May 21, 2020
RFB Response Due Date
May 26, 2020
(The City reserves the right to change schedule of events without prior notice or responsibility to Vendor.)
1.3 DISCREPANCIES OR OMISSIONS
Vendors finding discrepancies or omissions in the RFB or having any doubts as to the meaning or intent of any
part thereof shall submit such questions or concerns in writing electronically via Planet Bids. The City bears no
responsibility for oral instructions or representations. Addenda to this RFB shall be considered a part of this RFB
and shall become part of any final Contract that may be derived from this RFB.
Page 3 of 15 Page 569
Request for Bids ("RFB") #20/21-101
For
Concrete Material On An As Needed Basis
1.4 CONTINGENCIES
This RFB should not be considered as a contract to purchase goods or services but is a Request for Bid in
accordance with the terms and conditions herein and will not necessarily give rise to a contract. However, RFB
responses should be as detailed and complete as possible to facilitate the formation of a contract based on the
RFB response(s) that are pursued should the City decide to do so.
Completion of this RFB form and its associated Appendices are a requirement. Failure to do so may disqualify
your RFB response submittal. Vendors must submit signed, RFB responses by the due date and time as specified
herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested.
If only one RFB response is received, the City reserves the right to discard the response and rebid the RFB.
Any scope of work, contingencies, special instruction and/or terms and conditions applicable to this RFB and
any purchase order derived thereafter shall be effective as of the issue date of a purchase order for the
requested work (the "Effective Date"), and shall remain in full force and effect until sixty (60) days after the City
has accepted the work in writing and has made final payment, unless sooner terminated by written agreement
signed by both parties.
1.5 QUESTIONS AND CLARIFICATIONS
All questions or clarification requests must be submitted directly through the bid system by the due date and
time indicated in the above Schedule of Events. Answers and/or clarifications will be provided in the form of an
Addendum and will be posted for download from the City's bid system in accordance with the above "Schedule
of Events".
From the issuance date of this Request for Bid until a Vendor is awarded, Vendors are not permitted to
communicate with any City staff or officials regarding this procurement, other than during interviews,
demonstrations, and/or site visits, except at the direction of Ruth Cain, CPPB, Procurement Manager, or Cheryl
Combs, Procurement Technician, the designated representatives of the City of Rancho Cucamonga.
1.6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION
All materials submitted in response to this RFB will become the property of the City and will be returned only at
the City's option and at the expense of the Vendor submitting the RFB response. A copy of the RFB response
will be retained for official files and become a public record. Any material that a Vendor considers as confidential
but does not meet the disclosure exemption requirements of the California Public Records Act may be made
available to the public, regardless of a notation or markings of confidentiality or otherwise.
Page 4 of 15 Page 570
Request for Bids ("RFB") #20/21-101
For
Concrete Material On An As Needed Basis
1.7 BRAND NAMES
Any reference to brand names and/or numbers in the solicitation is intended to be descriptive, but not
restrictive, unless otherwise specified. RFB responses offering equivalent items meeting the standards of quality
specified may be considered, unless other specified, providing the RFB response clearly describes the article
offered and how it differs from the referenced brand. Unless a Vendor specifies otherwise, it is understood that
the Vendor is offering a referenced brand item as specified in the solicitation. The City reserves the right to
determine whether a substitute offer is equivalent to and meets the standards of quality indicated by the brand
name references, and the City may require the supply of additional descriptive material and a sample.
1.8 KNOWLEDGE OF REQUIREMENTS
The vendor shall carefully review all documents referenced and made a part of the solicitation document to
ensure that all information required to properly respond has been submitted or made available and all
requirements are priced in the RFB response. Failure to examine any documents, drawings, specifications, or
instructions will be at the Vendor's sole risk.
Vendors shall be responsible for knowledge of all items and conditions contained in their RFB responses and in
this RFB, including any City issued clarifications, modifications, amendments, or addenda. The City will provide
notice of any changes and clarifications to perspective Vendors by way of addenda to the City website; however,
it is the Vendor's responsibility to ascertain that the RFB response includes all addenda issued prior to the RFB
Due Date.
1.9 RESERVATION OF RIGHTS
The issuance of this RFB does not constitute an agreement by the City that any contract will be entered by the
City. The City expressly reserves the right at any time to:
• Waive or correct any defect or informality in any response, RFB, or RFB procedure.
• Reject any or all RFBs.
• Reissue a Request for Bids.
• Prior to submission deadline for RFBs, modify all or any portion of the selection procedures, including
deadlines for accepting responses, the specifications or requirements for any materials, equipment or
services to be provided under this RFB, or the requirements for contents or format of the RFBs.
• The City recognizes that price is only one of several criteria to be used in judging a product or service, and
the City is not legally bound to accept the lowest RFB response.
• The City reserves the right to conduct pre -award discussions and/or pre -Contract negotiations with any or
all responsive and responsible Vendors who submit RFB responses.
Page 5 of 15 Page 571
Request for Bids ("RFB") #20/21-101
For
Concrete Material On An As Needed Basis
• Procure any materials, equipment or services specified in this RFB by any other means.
• Determine that no project will be pursued.
• The City reserves the right to inspect the Vendor's place of business prior to award or at any time during
the contract term or any extension thereof, to determine the Vendor's capabilities and qualifications.
1.10 BUSINESS LICENSE
A selected Vendor awarded a contract shall be required to obtain a Rancho Cucamonga Business License no
later than five (5) business days from notification of award prior to being issued a Purchase Order. A selected
Vendor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties
required under this RFB and will provide copies of licenses/certifications immediately upon request throughout
the term of the Contract.
Vendors shall be responsible for knowledge of all items and conditions contained in their RFB responses and in
this RFB, including any City issued clarifications, modifications, amendments, or addenda. The City will provide
notice of any changes and clarifications to prospective Vendors by way of addenda to the City Planet Bids;
however, it is the Vendor's responsibility to ascertain that the RFB includes all addenda issued prior to the RFB
due date.
1.1. PREVAILING WAGES
Where labor is required for a public work as a part of any requirement covered by this RFB, pursuant to the
provisions of the Labor Code of the State of California and/or the federal Davis -Bacon Act, a selected Vendors)
shall pay no less than those minimum wages unless an exemption applies. Please note that much of the work
procured through this RFB involves improvements to single-family homes. Accordingly, in certain cases an
exemption from the prevailing wage requirement may apply to the scope of work. (See Cal. Labor Code
§ 1720(c)(1), (5); 42 USC § 5310(a). However, the City makes no representations in this RFB that such an
exemption will apply or that prevailing wages will not be required for a scope of work covered by this RFB.
1.11 CALIFORNIA'S PUBLIC RECORDS ACT
The City of Rancho Cucamonga complies with the California Public Records Act, Government Code Section 6250
et seq. Public records are open to inspection always during the office hours of the state or local agency and
every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable
portion of a record shall be available for inspection by any person requesting the record after deletion of the
portions that are exempted by law.
Neither an RFB in its entirety, nor proposed prices shall be considered confidential and proprietary.
Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this
Page 6 of 15 Page 572
Request for Bids ("RFB") #20/21-101
For
Concrete Material On An As Needed Basis
RFB are subject to California's Public Records Act. The City 's receipt, review, evaluation or any other act or
omission concerning any such information shall not create an acceptance by the City or any obligation or duty
to prevent the disclosure of any such information except as required by Government Code Section 6253.
Companies who submit information they believe should be exempt from disclosure under the Public
Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis
for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information
is requested under the Public Records Act, the City shall make a final determination if any exemption exists for
the City to deny the request and prevent disclosure. The City will withhold such information from public
disclosure under the Public Records Act only if the City determines, in its sole discretion, that there is a legal
basis to do so.
2. RFB RESPONSE SUBMISSION REQUIREMENTS
The following must be received no later than the due date and time specified in the Schedule of Events. RFB
responses and associated documents must be submitted electronically through the bid system. The Vendor is
solely responsible for ensuring that the full RFB response is received by the City in accordance with the
solicitation requirements, prior to the date and time specified in the solicitation.
2.1 Exhibits A through F
The following named Exhibits A through F are a requirement and must be complete and signed where required.
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A — F. Failure to comply with this instruction will deem your RFB
submittal as non-responsive.
2.1.1 NON -DISCLOSURE CONFLICT OF INTEREST
Specify any possible conflicts of interest with your current clients or staff members and the City. A signed
"Exhibit A, Conflict of Interest and Non -Disclosure Agreement," included herein must be submitted under the
Planet Bid Response Types, Exhibits A — F.
2.1.2 SPECIFICATIONS
Vendor shall review and complete "Exhibit B, Standard Specification Form". Vendors must indicate compliance
with specifications by a check mark or initials in the "MEETS", "EXCEEDS", "NO" or "N/A". Indicating "MEETS"
to a specification will mean full compliance; indicating "NO" will mean an exception is being taken. All exceptions
must be fully explained on a separate page titled "EXCEPTIONS", giving reference to the page and specification
where the exception is being taken. Failure to comply with this requirement will result in the response being
rejected.
Page 7 of 15 Page 573
Request for Bids ("RFB") #20/21-101
For
Concrete Material On An As Needed Basis
2.1.3 ADDENDUM ACKNOWLEDGEMENT
The Vendor shall hereby acknowledge they have received all posted Addendums, if any. The Vendor
understands failure to acknowledge any addenda issued may cause the response to be considered non-
responsive. It is the Vendor's responsibility to log into the Bid System to identify, download and review the
number of addenda that have been posted. Addenda issued in correspondence to this RFB shall be considered
a part of this RFB and shall become part of any final Contract that may be derived from this RFB. Vendors must
indicate their acknowledgement of any Addendums by way of signature on "Exhibit C, Addendum
Acknowledgement Form", and must be submitted under the Planet Bid Response Types, Exhibits A — F.
2.1.4 PARTICIPATION CLAUSE
It is hereby understood that other governmental entities, such as cities, counties, and special school districts
may utilize this RFB response at their option for equipment or services at the RFB response price. Said entities
shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards
will be made independently by each agency, and the City is not an agent, partner or representative of these
agencies and is not obligated or liable for any action of debts that may arise out of such independently
negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order
placement and payments to the Vendor. A signed "Exhibit D, Participation Clause'; must be submitted under
the Planet Bid Response Types, Exhibits A — F.
2.1.5 DEBARMENT AND SUSPENSION
Bidding Vendors must verify by way of signature to "Exhibit E, Vendor Certification Form" that they are not
listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the
guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689
(3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax
delinquent with the State of California. The signed exhibit must be submitted under the Planet Bid Response
Types, Exhibits A — F.
2.1.6 SIGNATURE OF AUTHORITY
Completion of this RFB form and its associated Exhibits are a requirement. Failure to do so may disqualify your
RFB response submittal. Vendors must submit responses by the due date and time as specified herein. Vendors
will be considered non-responsive if the above requirements are not submitted as requested. If only one RFB
response is received, the City reserves the right to return the RFB to the Vendor. An "Exhibit F, Signature of
Authority", must be submitted under the Planet Bid Response Types, Exhibits A — F.
Page 8 of 15 Page 574
Request for Bids ("RFB") #20/21-101
For
Concrete Material On An As Needed Basis
"EXHIBIT A, CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT"
It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the
appearance of such conflict of interest, in the award and administration of City Contracts, including, but not
limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors.
I do not have specific knowledge of confidential information regarding RFB responses received in response to
the Request for Bid RFB #20/21-101 for Concrete Material On An As Needed Basis.
I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any
RFB response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not
limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFB
response, or removal of same from designated areas.
I, the undersigned, hereby certify that the following statements are true and correct and that I understand and
agree to be bound by commitments contained herein.
(Print Name)
(Relationship to the City)
(Relationship to the Consultant)
(Signature)
(Date)
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A — F.
Page 9 of 15 Page 575
Request for Bids ("RFB") #20/21-101
For
Concrete Material On An As Needed Basis
"EXHIBIT B, SPECIFICATIONS WORKSHEET,
The City reserves the right, at its sole discretion, unless otherwise stated, to accept or reject all or any bids, or
any part thereof, either separately or as a whole, or to waive any informality and to split or make the award in
any manner determined by the City to be in the best interest of the City.
IMPORTANT. PLEASE NOTE:
Vendors must indicate compliance with specifications by check mark or initials in the "MEETS", "EXCEEDS", "NO"
or "N/A". Indicating "MEETS" to a specification will mean full compliance; indicating "NO" will mean an
exception is being taken. All exceptions must be fully explained on a separate page titled "EXCEPTIONS", giving
reference to the page and specification where the exception is being taken. Failure to comply with this
requirement will result in the proposal being rejected.
SPECIFICATIONS
MEETS
EXCEEDS
N/A
NO
COMMENTS
Material shall be on-site between the
hours of 7:00 am - 4:00 pm Monday
through Friday within a 24-hour period
of material being ordered.
The construction materials shall be in
accordance with the "Green Book"
Standard Specifications for Public
Works Construction 2018 edition.
Construction Materials shall conform to
Section 200 — Rock Materials and
Sections 201 — Concrete, Mortar, and
Related Materials.
The vendor shall assign a supervisor to
be available each working day, during
regular working hours and available by
office and/or cellular telephone during
normal working hours, for the duration
of the contract.
All vendor employees shall wear the
appropriate work attire and personal
protective equipment i.e. shirts, pants,
boots, safety vest, safety glasses, ear
plugs, work gloves and any related PPE.
Page 10 of 15 Page 576
Request for Bids ("RFB") #20/21-101
For
Concrete Material On An As Needed Basis
Spillage resulting from hauling
operation along or across any public
travel way shall be removed promptly.
Pricing valid through June 30, 2021
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A — F.
Page 11 of 15 Page 577
Request for Bids ("RFB") #20/21-101
For
Concrete Material On An As Needed Basis
"EXHIBIT C, ADDENDUM ACKNOWLEDGEMENT"
The Vendor hereby acknowledges the following Addenda Number(s) to this RFB have been received, if any.
Vendor understands failure to acknowledge any addenda issued may cause the RFB response to be considered
non-responsive. It is the Vendor's responsibility to log into the Bid system to identify and download the number
of addenda that have been posted.
Signature
Printed Name
Title
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A — F.
Page 12 of 15 Page 578
Request for Bids ("RFB") #20/21-101
For
Concrete Material On An As Needed Basis
"EXHIBIT D, PARTICIPATION CLAUSE"
It is hereby understood that other government entities, such as cities, counties, and special/school districts may
utilize this RFB response at their option for equipment or services at the RFB response price for a period of
days. Said entities shall have the option to participate in any award made because of this solicitation.
Any such piggy -back awards will be made independently by each agency, and the City of Rancho Cucamonga is
not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts
that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept
sole responsibility of its own order placement and payments of the Vendor.
Successful Vendor will extend prices as proposed herein to other governmental agencies, please specify.
YES NO
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A — F.
Page 13 of 15 Page 579
Request for Bids ("RFB") #20/21-101
For
Concrete Material On An As Needed Basis
"EXHIBIT E, DEBARMENT and SUSPENSION CERTIFICATION FORM"
I certify that neither (Vendor) nor any of its proposed subcontractors are
not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in
accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986
Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed
subcontractors are tax delinquent with the State of California.
I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or
debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors subsequently
become delinquent in California taxes, our Bid will be disqualified.
Signature
Printed Name
Title
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A — F.
Page 14 of 15 Page 580
Request for Bids ("RFB") #20/21-101
For
Concrete Material On An As Needed Basis
"EXHIBIT F, SIGNATURE OF AUTHORITY"
The undersigned firm declares that he has carefully examined the specifications and read the above terms and
conditions, and hereby proposes and agrees, if this RFB response is accepted, to furnish all material in
accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost
amounts set forth in the following RFB response.
THE VENDORS IN SUBMITTING THIS RFB RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE
TO DO SO MAY DEEM YOUR RFB RESPONSE AS NON-RESPONSIVE.
Company Name:
Address:
(Street, City, State, Zip)
Telephone #:
Fax #:
E-mail address:
Web Address:
Authorized Representative: (print)
Title:
Signature:
Date:
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A — F.
Page 15 of 15 Page 581
Pe nest for Bids ("UB") #2p/21-101
For
Concrete Meterial On An As Needed Basis
"EXHIBIT B, SPECIEICA T IONS WORKSHEET,
The City reserves the right, at its sole discretion, unless otherwise stated, to accept or reject all or any bids, or
any part thereof, either separately or as a whole, or to waive any informality and to split or make the award in
any manner determined by the Cite to be in the best interest of the City.
IMPORTANT, PLEASE NOTE, -
Vendors must indicate compliance with specifications by check mark or initials in the "MEETS„ "EXCEEDS" "NO"
or "N/A". Indicating "MEETS" to a specification will mean full compliance; indicating "NO" will mean an
exception is being taken. All exceptions must be fully explained on a separate page titled "EXCEPTIONS", giving
reference to the page and specification where the exception is being taken. Failure to comply with this
requirement will result in the proposal being rejected.
SPEC?I%ICATIONS
:MEETS.
EXC EI)S
NTIA .
NO
CO NTS
Material shall be on-site between the
hours of 7:00 am - 4:00 pm Monday
through Friday within a 24-hour period
of material being ordered.
The construction materials shall be in
accordance with the "Green Book"
Standard Specifications for Public
X
Works Construction 2018 edition.
Construction Materials shall conform to
Section 200 — Rock Materials and
X
Sections 201 — Concrete, Mortar, and
Related Materials.
The vendor shall assign a supervisor to
be available each working day, during
regular working hours and available by
X
office and/or cellular telephone during
normal working hours, for the duration
of the contract.
All vendor employees shall wear the
appropriate work attire and personal
protective equipment i.e. shirts, pants,
boots, safety vest, safety glasses, ear
X
plugs, work gloves and any related PPE.
Page 10 of 15
Page 582
Request for Bids ("RFB") x`20!21-101
For
Concrete Material On An As Needed Basis
Spillage resulting from hauling
operation along or across any public
X
! !
travel way shall be removed promptly.
Pricing valid through June 30, 2021
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A -- F.
Page 11 of 15
Page 583
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Lori Sassoon, Deputy City Manager/Administrative Services
Robert Neiuber, Human Resources Director
SUBJECT: CONSIDERATION TO ADOPT A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE
SALARY SCHEDULES FOR FISCAL YEAR 2020-21, INCLUDING A PART-
TIME EMPLOYEE BENEFIT SUMMARY.
RECOMMENDATION:
Staff recommends that the City Council of the City of Rancho Cucamonga adopt the attached resolution
approving the Fiscal Year 2020-21 salary schedules for job classifications employed by the City,
including a part-time employee benefit summary.
BACKGROUND:
The City Council traditionally adopts salary resolutions biannually for those classifications employed by
the City of Rancho Cucamonga. These resolutions are updated to reflect changes in salaries, additions
and deletions of classifications, changes in job titles and other terms of employment.
Updates to the salary schedules include terms negotiated and agreed upon in the current Memorandum
of Understanding (MOU).
ANALYSIS:
The attached resolution adopts changes previously approved in the MOUs for Teamsters Local 1932
(Teamsters) and Executive Management Group.
The updated Teamsters salary schedule includes a 1.5% cost of living adjustment effective July 6, 2020.
The updated Executive Management salary schedule includes a 2% cost of living adjustment effective
July 6, 2020 and equity adjustments for three positions in accordance with the MOU. These equity
adjustments help address disparity in pay between positions within the group. As part of this MOU, Tier
3 Executive Management employees contribute 7% of the CalPERS member contribution effective
June 30, 2020. This eliminates EPMC for these employees. Tier 1 and Tier 2 Executive Management
employees contribute 7% of the CalPERS member contribution effective June 30, 2020 and pick-up an
additional 1 % of the CalPERS member contribution effective the first full pay period in July 2021. This
will ultimately eliminate EPMC for all employees in this group as part of the City's effort, working with
employees, to effectively manage pension costs.
Page 584
The updated Rancho Cucamonga City Employee Association (RCCEA) salary schedule reflects the
addition of two job classifications from this year's recommended budget. The two job classifications
include Customer Service Representative at the same salary range as Business License Clerk, and
Senior Business License Clerk with a 10% differential from the Business License Clerk salary range.
In addition, the attached resolution covers the State and Federally required benefits afforded to part-
time employees and outlines specific benefits for work -life balance designated part-time employees.
Staff recommends that the City Council approve the resolution updating the Fiscal Year 2020-21 salary
schedules for job classifications employed by the City, including a part-time employee benefit summary.
FISCAL IMPACT:
The various changes to the salary schedules and their fiscal impacts are already incorporated into the
draft FY 2020-21 budget.
COUNCIL GOAL(S) ADDRESSED:
This action supports the City's vision for the community by ensuring that employees are appropriately
compensated, while supporting fiscal sustainability.
ATTACHMENTS:
Description
Attachment 1 - Resolution
Attachment 2 - Executive Management Group Salary Schedule
Attachment 3 - Teamsters Local 1932 Salary Schedule
Attachment 4 - Rancho Cucamonga Employee Association Salary Schedule
Attachment 5 - Part Time Employee Salary Schedule
Attachment 6 - Part Time Employee Benefit Summary
Page 585
RESOLUTION NO. 20-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE
SALARY SCHEDULES FOR FISCAL YEAR 2020-21, INCLUDING
A PART-TIME EMPLOYEE BENEFIT SUMMARY.
WHEREAS, the City Council of the City of Rancho Cucamonga has determined that it is
necessary for the efficient operation and management of the City that policies be established
prescribing salary ranges, benefits and holidays and other policies for employees of the City of
Rancho Cucamonga; and
WHEREAS, the City Council of the City of Rancho Cucamonga has previously adopted
salary resolutions establishing salary ranges, benefits and other terms of employment for
employees of the City of Rancho Cucamonga; and
WHEREAS, the City Council of the City of Rancho Cucamonga recognizes that it is
necessary from time to time to amend the salary resolution to accommodate changes in position
titles, classifications salary ranges, benefits and other terms of employment including an outline
of State and Federally required benefits afforded to part-time employees; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho
Cucamonga, California to approve the attached salary schedules for the Executive Management
Group, Teamsters Local 1932, Rancho Cucamonga City Employees Association, and Part -Time
City positions, including a Part -Time Employee Benefit Summary (Attachments 2-6) effective July
1, 2020.
PASSED, APPROVED, AND ADOPTED this 17h day of June 2020.
Page 586
Resolution No.
EXECUTIVE MANAGEMENT GROUP
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Monthly Pay Ranges effective July 6, 2020
Minimum Control Point Maximum
Class Title
Step
Amount
Ste
.%mount
Step
Amount
Animal Services Director
1604
$9,478
1644
$11,570
1674
$13,427
Assistant City Manager
1672
$13,305
1712
$17,282
1742
$18,863
Building and Safety Services Director
1609
$9,71
1649
311,863
1679
$13,777
City Clerk Services Director
1594
$9,01
1632
310,897
1675
$13,505
City Manager
1756
$20,22(;
1796
$24,693
1826
$28,678
Community Services Director
1627
$10,629
1667
$12,977
1697
$15,070
Deputy City Manager/Administrative Services
1647
$11,744
1687
$14,338
1717
$16,652
Deputy City Manager/Civic & Cultural Services
1647
$11,744
1687
$14,338
1717
$16,652
Deputy City Manager/ Econ. & Comm. Dev.
1647
$11,744
1687
$14,338
1717
$16,652
Eng Svs Director/City Engineer
1628
$10,682
1668
$13,041
1698
$15,145
Finance Director
1629
$10,736
1669
$13,106
1699
$15,222
Human Resources Director
1621
$10,316
1661
$12,593
1691
$14,627
Innovation and Technology Director
1637
$11,174
1677
$13,640
1697
$15,070
Library Director
1615
$10,012
1655
$12,222
1685
$14,195
Planning Director
1621
$10,316
1661
$12,593
1691
$14,627
Public Works Services Director
1609
$9,716
1649
$11,863
1679
$13,777
Fire Chief*
A
$14,920
G
$19,042
* Included for informational purposes only - This is a Fire District Management Employee Group position not a City position
Executive Management
July 6, 2020
Page 587
Resolution No.
PUBLIC WORKS MAINTENANCE EMPLOYEES
Represented By
THE TEAMSTERS LOCAL 1932
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Monthly Pay Ranges Effective July 6, 2020
Minimum Control Point Maximum
Class Title
Step
Amount
Step
Amount
Step
Amount
Electrician
5457
$4,690
5497
$5,726
5517
$6,328
Equipment Operator
5425
$3,999
5465
$4,882
5485
$5,394
Inventory Specialist Equipment/Mat
5389
$3,342
5429
$4,079
5449
$4,507
Lead Maintenance Worker
5429
$4,079
5469
$4,980
5489
$5,502
Lead Mechanic
5440
$4,310
5480
$5,260
5500
$5,812
Maintenance Coordinator
5452
$4,575
5492
$5,584
5512
$6,171
Maintenance Worker
5391
$3,375
5431
$4,119
5451
$4,550
Mechanic
5430
$4,100
5470
$5,005
5490
$5,530
Senior Maintenance Worker
5401
$3,546
5441
$4,330
5461
$4,785
Signal & Lighting Coordinator
5479
$5,235
5519
$6,390
5539
$7,061
Signal & Lighting Technician
5452
$4,575
5492
$5,584
5512
$6,171
Teamsters Local 1932
July 6, 2020
Page 588
Resolution No.
RCCEA COVERED EMPLOYEES IN THE
MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Monthly Pay Ranges Effective July 1, 2020
Minimum Control Point Maximum
Class Title
Step
Amount
Step
Amount
Step
Amount
Account Clerk
4375
$3,055
4415
$3,730
4435
$4,121
Account Technician
4423
$3,881
4463
$4,737
4483
$5,235
Accountant#
3465
$4,786
3505
$5,842
3525
$6,454
Accounting Manager*
2525
$6,454
2565
$7,878
2585
$8,705
Accounts Payable Supervisor#
3470
$4,906
3510
$5,989
3530
$6,618
Administrative Assistant
4349
$2,684
4409
$3,619
4429
$3,999
Administrative Technician
4437
$4,163
4477
$5,081
4497
$5,613
Animal Behavior Specialist
4388
$3,259
4428
$3,979
4448
$4,397
Animal Care Attendant
4349
$2,684
4389
$3,276
4409
$3,619
Animal Care Supervisor#
3416
$3,747
3456
$4,576
3476
$5,054
Animal Caretaker
4378
$3,102
4418
$3,785
4438
$4,182
Animal Center Manager*
2506
$5,872
2546
$7,168
2566
$7,918
Animal License Canvasser
4349
$2,684
4389
$3,276
4409
$3,619
Animal Rescue Specialist
4388
$3,259
4428
$3,979
4448
$4,397
Animal Services Dispatcher
4369
$2,965
4409
$3,619
4429
$3,999
Animal Services Officer 1
4421
$3,843
4461
$4,691
4481
$5,183
Animal Services Officer 11
4441
$4,245
4481
$5,183
4501
$5,727
Artistic Producer - Mainstreet Theatre
4450
$4,441
4490
$5,421
4510
$5,989
Assistant Engineer#
3488
$5,366
3528
$6,551
3548
$7,239
Assistant Planner#
3468
$4,858
3508
$5,930
3528
$6,551
Assistant to the City Manager*
2548
$7,239
2588
$8,836
2608
$9,763
Associate Engineer#
3518
$6,233
3558
$7,608
3578
$8,407
Associate Planner#
3487
$5,340
3527
$6,520
3547
$7,203
Box Office Coordinator
4450
$4,441
4490
$5,421
4510
$5,989
Budget Analyst#
3515
$6,140
3555
$7,495
3575
$8,281
Building Inspection Su ervisor#2
3504
$5,812
3544
$7,096
3564
$7,840
Building Inspector 12
4444
$4,308
4484
$5,260
4504
$5,812
Building Inspector 112
4464
$4,761
4504
$5,812
4524
$6,422
Building and Safety Manager*
2533
$6,718
2573
$8,199
2593
$9,060
Business License Clerk
4378
$3,102
4418
$3,785
4438
$4,182
Business License Inspector
4418
$3,785
4458
$4,621
4478
$5,106
Business License Program Coordinator#
3432
$4,060
3472
$4,954
3492
$5,474
Business License Program Supervisor#
3470
$4,906
3510
$5,989
3530
$6,618
Business License Technician
4408
$3,602
4448
$4,397
4468
$4,858
Rancho Cucamonga City Employee Association
July 1, 2020
Page 589
Resolution No.
RCCEA COVERED EMPLOYEES IN THE
MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Monthly Pay Ranges Effective July 1, 2020
Minimum Control Point Maximum
City Clerk Records Management Analyst#
3470
$4,906
3510
$5,989
3530
$6,618
City Planner/Planning Manager*
2583
$8,619
2623
$10,520
2643
$11,625
Community Affairs Coordinator
4450
$4,441
4490
$5,421
4510
$5,989
Community Affairs Manager*
2565
$7,878
2605
$9,619
2625
$10,626
Community Affairs Officer#
3515
$6,140
3555
$7,495
3575
$8,281
Community Affairs Senior Coordinator#
3480
$5,156
3520
$6,296
3540
$6,956
Community Affairs Specialist
4350
$2,696
4390
$3,292
4410
$3,637
Community Affairs Technician
4437
$47163
4477
$5,081
4497
$5,613
Community Improvement Manager*
2533
$6,718
2573
$8,199
2593
$9,060
Community Improvement Officer 1
4421
$37843
4461
$4,691
4481
$5,183
Community Improvement Officer II
4441
$4,245
4481
$5,183
4501
$5,727
Community Programs Coordinator
4450
$47441
4490
$5,421
4510
$5,989
Community Programs Specialist
4437
$4,163
4477
$5,081
4497
$5,613
Community Services Coordinator
4450
$47441
4490
$5,421
4510
$5,989
Community Services Manager*
2506
$5,872
2546
$7,168
2566
$7,918
Community Services Project Coordinator#
3500
$57698
3540
$6,956
3560
$7,684
Community Services Specialist
4350
$2,696
4390
$3,292
4410
$3,637
Community Services Superintendent*
2536
$6,819
2576
$8,323
2596
$9,196
Community Services Supervisor#
3480
$5,156
3520
$6,296
3540
$6,956
Community Services Technician
4437
$4,163
4477
$5,081
4497
$5,613
Community Theater Producer
4450
$4,441
4490
$5,421
4510
$5,989
Cultural Center Manager*
2536
$6,819
2576
$8,323
2596
$9,196
Customer Service Representative
4378
$3,102
4418
$3,785
4438
$4,182
Deputy City Clerk#
3430
$4,019
3470
$4,906
3490
$5,421
Deputy Director of City Clerk Services*
2535
$6,785
2575
$8,281
2595
$9,150
Deputy Director of Community Services*
2590
$8,925
2630
$10,895
2650
$12,039
Deputy Dir. of Engineering/A. City Engineer*
2590
$8,925
2630
$10,895
2650
$12,039
Deputy Dir. of Engineering/Utilities & Enviro.*
2584
$8,662
2624
$10,574
2644
$11,684
Deputy Director of Human Resources*
2590
$8,925
2630
$10,895
2650
$12,039
Deputy Dir. of Innovation and Technology*
2558
$7,608
2598
$9,287
2618
$10,263
Deputy Director of Library Services*
2572
$8,158
2612
$9,959
2632
$11,004
Deputy Director of Public Works*
2590
$8,925
2630
$10,895
2650
$12,039
Engineering Aide
4421
$3,843
4461
$4,691
4481
$5,183
Engineering Technician
4441
$4,245
4481
$5,183
4501
$5,727
Environmental Programs Coordinator#
3503
$5,783
3543
$7,061
3563
$7,801
Rancho Cucamonga City Employee Association
July 1, 2020
Page 590
Resolution No.
RCCEA COVERED EMPLOYEES IN THE
MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Monthly Pay Ranges Effective July 1, 2020
Minimum Control Point Maximum
Environmental Programs Inspector 2
4464
$4,761
4504
$5,812
4524
$6,422
Environmental Programs Manager*
2539
$6,922
2579
$8,449
2599
$9,335
Event & Rental Services Coordinator
4450
$4,441
4490
$5,421
4510
$5,989
Executive Assistant 11#
3444
$4,308
3484
$5,260
3504
$5,812
Executive Assistant'
4394
$3,359
4464
$4,761
4484
$5,260
Facilities Superintendent*
2536
$6,819
2576
$8,323
2596
$9,196
Finance Manager*
2559
$7,646
2599
$9,335
2619
$10,315
Fleet Supervisor#2
3488
$5,366
3528
$6,551
3548
$7,239
Front of House Coordinator
4450
$4,441
4490
$5,421
4510
$5,989
Fund Development Coordinator#
3470
$4,906
3510
$5,989
3530
$6,618
GIS Analyst#
3505
$5,842
3545
$7,132
3565
$7,878
GIS Specialist
4456
$4,576
4496
$5,585
4516
$6,171
GIS Supervisor#
3535
$6,785
3575
$8,281
3595
$9,150
GIS Technician
4436
$4,140
4476
$5,054
4496
$5,585
Human Resources Clerk
4389
$3,276
4429
$3,999
4449
$4,418
Human Resources Technician
4399
$3,443
4439
$4,202
4459
$4,645
Information Technology Analyst 1#
3505
$5,842
3545
$7,132
3565
$7,878
Information Technology Analyst II#
3520
$6,296
3560
$7,684
3580
$8,489
Information Technology Specialist 1
4456
$4,576
4496
$5,585
4516
$6,171
Information Technology Specialist II
4471
$4,931
4511
$6,019
4531
$6,650
Information Technology Technician
4411
$3,655
4451
$4,461
4471
$4,931
Librarian 1#
3435
$4,121
3475
$5,031
3495
$5,558
Librarian 11#
3457
$4,598
3497
$5,613
3517
$6,203
Library Assistant 1#
3373
$3,023
3413
$3,691
3433
$4,079
Library Assistant 11#
3414
$3,711
3454
$4,530
3474
$5,005
Library Clerk
4356
$2,778
4396
$3,392
4416
$3,747
Library Page
4314
$2,255
4314
$2,255
4314
$2,255
Library Page II
4314
$2,255
4333
$2,478
4353
$2,737
Library Services Manager*
2506
$5,872
2546
$7,168
2566
$7,918
Library Technician
4393
$3,341
4433
$4,079
4453
$4,507
Maintenance Supervisor#2
3488
$5,366
3528
$6,551
3548
$7,239
Management Aide
4440
$4,225
4480
$5,156
4500
$5,698
Management Analyst 1#
3470
$4,906
3510
$5,989
3530
$6,618
Management Analyst 11#
3498
$5,641
3538
$6,888
3558
$7,608
Management Analyst III#
3515
$6,140
3555
$7,495
3575
1 $8,281
Rancho Cucamonga City Employee Association
July 1, 2020
Page 591
Resolution No.
RCCEA COVERED EMPLOYEES IN THE
MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Monthly Pay Ranges Effective July 1, 2020
Minimum Control Point Maximum
Office Services Clerk
4369
$2,965
4409
$3,619
4429
$3,999
Park/Landscape Maintenance Su t*2
2536
$6,819
2576
$8,323
2596
$9,196
Patron & Events Supervisor#
3480
$5,156
3520
$6,296
3540
$6,956
Payroll Supervisor#
3470
$4,906
3510
$5,989
3530
$6,618
Plan Check & Inspection Manager*
2533
$6,718
2573
$8,199
2595
$9,150
Planning Specialist
4443
$4,287
4483
$5,235
4503
$5,783
Planning Technician
4423
$3,881
4463
$4,737
4483
$5,235
Plans Examiner 1
4474
$5,005
4514
$6,110
4534
$6,751
Plans Examiner 11#
3488
$5,366
3528
$6,551
3548
$7,239
Principal Accountant*
2532
$6,684
2572
$8,158
2592
$9,014
Principal Engineer*
2567
$7,958
2607
$9,713
2627
$10,732
Principal Librarian*
2495
$5,558
2535
$6,785
2555
$7,495
Principal Management Analyst*
2543
$7,061
2583
$8,619
2603
$9,523
Principal Planner*
2537
$6,853
2577
$8,365
2597
$9,241
Procurement & Contracts Analyst#
3433
$4,079
3473
$4,980
3493
$5,503
Procurement Clerk
4374
$3,040
4414
$3,711
4434
$4,100
Procurement Manager*
2530
$6,618
2570
$8,078
2590
$8,925
Procurement Technician
4411
$3,655
4451
$4,461
4471
$4,931
Public Services Technician 1
4413
$3,691
4453
$4,507
4473
$4,980
Public Services Technician II
4423
$3,881
4463
$4,737
4483
$5,235
Public Services Technician 111
4443
$4,287
4483
$5,235
4503
$5,783
Public Works Inspector 12
4444
$4,308
4484
$5,260
4504
$5,812
Public Works Inspector 112
4464
$4,761
4504
$5,812
4524
$6,422
Public Works Maintenance Manager*
2566
$7,918
2606
$9,666
2626
$10,679
Public Works Safety Coordinator #2
3468
$4,858
3508
$5,930
3528
$6,551
Records Clerk
4358
$2,806
4398
$3,426
4418
$3,785
Records Coordinator
4386
$3,226
4426
$3,940
4446
$4,352
Revenue Manager*
2532
$6,684
2572
$8,158
2592
$9,014
Risk Analyst#
3433
$4,079
3473
$4,980
3493
$5,503
Risk Management Coordinator#
3470
$4,906
3510
$5,989
3530
$6,618
Senior Account Clerk
4395
$3,375
4435
$4,121
4455
$4,552
Senior Account Technician
4446
$4,352
4486
$5,314
4506
$5,872
Senior Accountant#
3498
$5,641
3538
$6,888
3558
$7,608
Senior Animal Services Officer#
3461
$4,691
3501
$5,727
3521
$6,327
Senior Building Inspector#2
3484
$5,2603524
$6,422
3544
$7,096
Rancho Cucamonga City Employee Association
July 1, 2020
Page 592
Resolution No.
RCCEA COVERED EMPLOYEES IN THE
MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Monthly Pay Ranges Effective July 1, 2020
Minimum Control Point Maximum
Senior Business License Clerk
4398
$3,426
4438
$4,182
4458
$4,621
Senior Civil Engineer*
2547
$7,203
2587
$8,792
2607
$9,713
Senior Community Improvement Officer#
3461
$4,691
3501
$5,727
3521
$6,327
Senior Electrician #
3485
$5,288
3525
$6,454
3545
$7,132
Senior Executive Assistant*
2460
$4,668
2500
$5,698
2520
$6,296
Senior GIS Analyst #
3520
$6,296
3560
$7,684
3580
$8,489
Senior Information Technology Analyst#
3535
$6,785
3575
$8,281
3595
$9,150
Senior Information Technology Specialist
4493
$5,503
4533
$6,718
4553
$7,422
Senior Librarian#
3468
$4,858
3508
$5,930
3528
$6,551
Senior Park Planner#
3500
$5,698
3540
$6,956
3560
$7,684
Senior Planner*
2517
$6,203
2557
$7,570
2577
$8,365
Senior Plans Examiner#
3503
$5,783
3543
$7,061
3563
$7,801
Senior Procurement Technician#
3463
$4,737
3503
$5,783
3523
$6,390
Senior Risk Management Analyst#
3515
$6,140
3555
$7,495
3575
$8,281
Senior Veterinary Technician#
3461
$4,691
3501
$5,727
3521
$6,327
Special Districts Analyst#
3498
$5,641
3538
$6,888
3558
$7,608
Street/Storm Drain Maintenance Supt*2
2536
$6,819
2576
$8,323
2596
$9,196
Supervising Public Works Ins ector#2
3494
$5,529
3534
$6,751
3554
$7,458
Theater Production Coordinator
4460
$4,668
4500
$5,698
4520
$6,296
Theater Production Supervisor#
3480
$5,156
3520
$6,296
3540
$6,956
Theatre Technician III
4423
$3,881
4463
$4,737
4483
$5,235
Traffic Engineer*
2569
$8,038
2609
$9,811
2629
$10,842
Utilities Operations Manager*
2524
$6,422
2564
$7,840
2584
$8,662
Utilities Operation Supervisor#
3515
$6,140
3555
$7,495
3575
$8,281
Veterinarian*
2579
$8,449
2619
$10,315
2639
$11,395
Veterinary Assistant
4407
$3,583
4447
$4,375
4467
$4,833
Veterinary Technician
4437
$4,163
4477
$5,081
4497
$5,613
When acting as Clerk to Commissions $50 paid per night or weekend day meeting. Compensatory time off
1. Refer to MOU for provision of boot
# Denotes Supervisory/Professional Class
* Denotes Management Class
Rancho Cucamonga City Employee Association
July 1, 2020
Page 593
Resolution No.
PART-TIME CITY POSITIONS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Hourly Pay Ranges Effective July 1, 2020
Minimum Control Point Maximum
Part Time Positions
Step
Amours.
Step
Amount
Step
Amount
Account Clerk
6368
$15.87
6408
$19.37
6418
$20.36
Account Technician
6423
$20.88
6463
$25.49
6473
$26.79
Accountant
6465
$25.75
6505
$31.43
6515
$33.04
Administrative Assistant
6332
13.25
6372
$16.19
6402
$18.80
Administrative Intern
6328
$13.00
6360
$15.24
6370
$16.03
Animal Behavior S ecialist
6388
$17.54
6428
$21.41
6438
$22.50
Animal Care Attendant
6349
$14.43
6389
$17.62
6399
$18.52
Animal Caretaker
6378
$16.69
6418
20.38
6428
$21.42
Animal License Canvasser
6328
13.00
6328
$13.00
6328
$13.00
Animal Rescue S ecialist
6388
$17.54
6428
$21.41
6438
$22.50
Animal Services Dis atcher
6369
$15.95
6409
$19.47
6419
$20.46
Animal Services Officer
6441
$22.84
6481
$27.88
6491
$29.31
Assistant Engineer
6488
$28.88
6528
$35.25
6538
37.05
Assistant Planner
6468
126.13
6508
$31.90
6518
$33.54
Associate En ineer
6518
$33.53
6558
$40.94
6568
$43.03
Associate Planner
6487
$28.73
6527
35.07
6537
$36.86
Box Office Assistant
6328
$13.00
6330
$13.13
6340
$13.81
Box Office S ecialist
6328
$13.00
6351
$14.58
6361
$15.33
Budget Analyst
6498
$30.35
6538
$37.05
6548
$38.95
Buildina Inspector
6464
$25.61
6504
$31.27
6514
$32.87
Business License Clerk
6378
$16.69
6418
$20.38
6428
$21.42
Business License Technician
6408
$19.37
6448
23.65
6463
$25.49
Community Imixovement Officer 1
6421
$20.67
6461
$25.34
6471
26.53
Community Imixovement Officer 11
6441
$22.84
6481
$27.88
6491
$29.31
Community Pro rams Coordinator
6450
$23.89
6490
$29.16
6500
$30.66
Community Pro rams S ecialist
6437
22.39
6477
$27.33
6487
$28.73
Community Services Coordinator
6450
$23.89
6490
$29.16
6500
$30.66
Community Services S ecialist
6350
$14.51
6390
$17.71
6400
$18.62
Community Services Su ervisor
6480
$27.75
6520
$33.87
6530
$35.60
Community Services Technician
6437
$22.39
6477
$27.33
6487
$28.73
De artment Director
6562
42.17
6604
$51.50
6707
$86.92
De artment Manager
6525
$34.73
6566
42.60
6634
$59.81
Deputy City Clerk
6430
$21.62
6470
$26.40
6480
27.75
Division Su ervisor
6416
$20.16
6457
$24.74
6554
$40.13
Electrician
6457
$24.74
6497
$30.20
6507
$31.75
Energy Efficiency Coordinator
6372
16.19
6412
$19.77
6422
20.78
Engineering Aide
6421
$20.67
6461
25.24
6471
26.53
Engineering Intern
6328
13.00
6360
15.24
6370
16.03
Engineering Technician
6441
22.84
6481
27.88
6491
29.31
Environmental Resources Intern
6328
13.00
6328
13.00
6330
13.13
E ui ment Operator
6425
21.09
6465
25.75
6475
27.06
GIS Intern
6328
13.00
6360
15.24
6370
16.03
GIS Programmer/Analyst
6456
24.61
6496
30.05
6506
31.58
GIS Technician
6436
22.28
6476
27.20
6486
28.59
Health Cities Coordinator
6372
16.19
6412
19.77
6422
20.78
City Part -Time Hourly Pay Ranges
July 1, 2020
Page 594
Resolution No.
PART-TIME CITY POSITIONS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Hourly Pay Ranges Effective July 1, 2020
Minimum Control Point Maximum
Part Time Positions
Step
Amours.
Step
Amount
Step
Amount
Human Resources Clerk
6389
$17.62
6429
$21.51
6439
$22.61
Human Resources Technician
6399
$18.52
6439
$22.61
6449
$23.77
Lead Mechanic
6440
$22.73
6480
$27.75
6490
$29.16
Librarian 1
6433
121.95
6473
26.79
6483
$28.16
Library Aide
6328
$13.00
6328
$13.00
6328
$13.00
Library Assistant 1
6362
$15.41
6402
$18.81
6412
$19.77
Library Assistant II
6404
$18.99
6444
$23.20
6454
$24.37
Library Clerk
6346
$14.22
6386
$17.37
6396
$18.25
Library Director/SIF Trainer
6600
$50.48
6640
$61.63
6650
$64.78
Library Pae
6328
13.00
6328
13.00
6328
$13.00
Library Pacie II
6328
$13.00
6328
$13.00
6330
$13.13
Library Technician
6393
$17.98
6433
$21.95
6443
$23.07
Maintenance Technician
6328
$13.00
6328
$13.00
6330
$13.13
Management Aide
6440
$22.73
6480
27.75
6490
$29.16
Management Analyst 1
6470
26.40
6510
32.22
6520
$33.87
Management Analyst II
6498
$30.35
6538
$37.05
6548
$38.95
Mechanic
6430
$21.62
6470
$26.40
6480
$27.75
Meter Technician
6487
$28.73
6527
$35.07
6537
$36.86
Office Services Clerk
6369
$15.95
6409
$19.41
6419
$20.47
Office Specialist 1
6332
13.25
6372
$16.19
6382
17.02
Office S ecialist 11
6352
$14.65
6392
$17.89
6402
$18.80
Outreach Technician
6328
$13.00
6351
$14.58
6361
$15.33
Park Ranger
6352
$14.65
6392
$17.89
6402
$18.80
Planning Aide
6320
$13.00
6360
$15.24
6370
$16.03
Planning Manager
6583
$46.37
6623
$56.62
6633
$59.51
Plans Examiner 1
6474
$26.92
6514
$32.87
6534
36.32
Pla school Instructor
6325
$13.00
6351
$14.58
6361
15.33
Principal Engineer
6567
42.82
6607
$52.77
6617
54.95
Program Specialist
6328
$13.00
6351
$14.58
6361
$15.33
Public Services Technician 1
6413
$19.86
6453
$24.25
6463
$25.49
Public Services Technician II
6423
$20.88
6463
$25.49
6473
$26.79
Public Services Technician 111
6443
$23.07
6483
$28.16
6493
$29.60
Public Works Inspector 1
6444
$23.19
6484
$28.31
6494
$29.75
Public Works Inspector 11
6464
$25.62
6504
$31.27
6514
$32.87
Purchasing Clerk
6368
$15.87
6408
$19.37
6418
$20.37
Receptionist
6342
$13.94
6382
$17.02
6392
$17.89
Records Clerk
6344
$14.08
6384
$17.19
6394
$18.08
Records Coordinator
6372
$16.19
6412
$19.77
6422
$20.78
Recreation Attendant
6328
$13.00
6328
$13.00
6328
$13.00
Recreation Leader 1
6328
$13.00
6328
$13.00
6328
$13.00
Recreation Leader 11
6328
$13.00
6330
$13.13
6340
$13.81
Secretary
6394
$18.07
6434
22.06
6444
$23.18
Senior Accountant
6498
$30.35
6538
$37.05
6548
38.95
Senior Civil Engineer
6543
$37.99
6583
$46.37
6593
$48.75
City Part -Time Hourly Pay Ranges
July 1, 2020
Page 595
Resolution No.
PART-TIME CITY POSITIONS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Hourly Pay Ranges Effective July 1, 2020
Minimum Control Point Maximum
Part Time Positions
Step
Amours.
Step
Amount
Step
Amount
Signal and Li hting Technician
6452
$24.12
6492
$29.46
6502
$30.96
S orts Official
6328
$13.00
6351
$14.58
6361
$15.33
Theatre Technician 1
6328
$13.00
6351
$14.58
6361
$15.33
Theatre Technician 11
6372
16.19
6412
19.77
1 6422
$20.78
Veterinarian
6579
45.46
6619
$55.50
6629
$58.33
Veterinary Assistant
6407
$19.27
6447
$23.52
6457
$24.74
Veterinary Technician
6437
$22.40
6477
$27.33
6487
$28.73
City Part -Time Hourly Pay Ranges
July 1, 2020
Page 596
PART-TIME EMPLOYEE BENEFITS
The following benefits are approved via resolution by the City Council of the City of Rancho
Cucamonga effective the first full pay period in July 2020.
All part-time employees are employed "at -will' and serve at the pleasure of the appointing
authority. As such, their services can be discontinued without cause or right of appeal.
Each Department determines the number of part-time employees required in order to meet their
needs depending on their approved budget for part-time employees and the approval of the City
Manager
In general, part-time employees are only eligible for mandated State and Federal benefits except
for specifically designated Work Life Balance Part-time employees as outlined below under the
"Work -life Balance Section."
Definition — PART-TIME EMPLOYEE: A person serving in a budgeted position of less than forty
(40) hours per week, and typically less than 1,040 hours per year as further defined under City of
Rancho Cucamonga Personnel Rules and Regulations Rule XIV (Part -Time, Seasonal and
Temporary Employees). Part-time employees are at -will and may be terminated without cause or
right of appeal.
Retirement Benefits — The City either provides access to retirement benefits through the
Accumulation Program for Part -Time Limited -service Employees (APPLE) or the California
Public Employees Retirement System (Ca1PERS) as outlined below.
APPLE — Part-time employees who work less than 1,000 hours in a fiscal year, are not a current
Ca1PERS Member or who otherwise do not qualify for Ca1PERS retirement benefits under
State law or Ca1PERS regulations must contribute 7.5% of base pay to APPLE — a required
alternative retirement system.
Ca1PERS — Part-time employees who work 1,000 hours or more in a fiscal year, are hired to
work more than 20 hours per week on average, are current CAPERS Members or who
otherwise would qualify for CAPERS retirement benefits under State law or CAPERS
regulations must contribute the full employee member contribution towards their CAPERS
retirement benefits and "New Members" as defined by CAPERS must pay half the normal rate.
The Ca1PERS retirement benefits available for qualifying part-time employees depend on the
date the employee qualified for Ca1PERS benefits.
Tier 1 Part-time Employees who qualified for Ca1PERS benefits Before July 3, 2011
§ 21354.4 2.5% at 55 Full Formula
§ 21574 4th Level 1959 Survivor
§ 20042 1 Year Final Compensation
Tier 2 Part-time Employees who qualified for Ca1PERS benefits On or After July 4,
2011 and before January 1, 2013
§ 21354 2% @ 55 Full Formula
§ 21574 4th Level 1959 Survivor
§ 20037 3 Year Final Compensation
Page 597
Tier 3 Part-time Employees not considered "New Members" by Ca1PERS who qualified
for Ca1PERS benefits on or After January 1, 2013
§ 21354 2% @ 55 Full Formula
§ 21574 4th Level 1959 Survivor
§ 20037 3 Year Final Compensation
Tier 4 Part-time Employees meeting the Ca1PERS definition of "New Members" who
qualified for Ca1PERS benefits on or After January 1, 2013
§ 7522.20 2% @ 62 Full Formula
§ 7522.32 36 Consecutive Months
§ 7522.10 Based on Pensionable Compensation
Unit members hired on and after January 1, 2013, deemed to be a "new member" as defined in
Government Code § 7522.04, shall individually pay an initial Member CALPERS contribution
rate of 50% of the normal cost rate for the Defined Benefit Plan in which said "new member"
is enrolled, rounded to the nearest quarter of 1 %, or the current contribution rate of similarly
situated employees, whichever is greater. This rate can increase based on Ca1PERS
regulations.
The City does not participate in Social Security except for the mandatory Medicare Program.
Medical Insurance Benefits — The City provides access to medical insurance for part-time
employees who qualify for the Affordable Care Act (ACA) under the City's policy.
In general, employees who work 30 or more hours per week on average per year would qualify,
but the City's policy and the federal law determine who specifically qualifies for these benefits.
For those part- time employees who qualify for this benefit, the City contributes the cost of the
lowest cost self only coverage minus 9.78% of the Federal Poverty Line towards the cost of
medical insurance.
For example:
In 2020, the FPL was $1040.83 per month, and 9.78% of that is $101.79/month. In 2020, the
lowest cost self -only coverage cost was Kaiser Dual Coverage costing $439.89.00 per month.
Following the policy, the City would pay $338.10 towards any health care plan the ACA
eligible part-time employee chooses and the employee would pay the difference, which for the
lowest cost self -only coverage would be $101.79.
Page 598
WORK -LIFE BALANCE PART-TIME EMPLOYEES BENEFITS
FOR SPECIFICALLY DESIGNATED POSITION
Specifically designated Part-time employees in specific management, supervisory, professional
and/or confidential positions, as designated by the City Manager, who are scheduled to work 32
hours per week on a year-round basis, are referred to as work -life balance part-time employees.
The City Manager will review and if appropriate amend the list of designated positions at least
once per year as part of his/her budget review process. Work -life balance part-time employees
participate in the State and Federally required benefits as enumerated above and shall receive the
following additional benefits:
Medical Insurance: In accordance with the City's ACA policy, work -life balance part-time
employees are eligible to participate in the City's medical plan.
The City will pay the higher of the ACA policy contribution or 80% of the cost the City would pay
for a full-time employee in the same position towards medical insurance premium costs. In 2020,
the maximum the City would pay for medical insurance would be $1100 for a full-time employee,
so following this policy a work -life balance part-time employee would receive $880 towards the
cost of the medical coverage that they choose.
Dental Insurance: City paid
Vision: City Paid
Life Insurance: City Paid $30,000 base coverage
Vacation: Work -life balance part-time employees accrue vacation hours at 80% of the rate of full-
time employees in the same position. Work -life balance part-time employees can accumulate
vacation hours up to two times their annual accrual rate. Once they reach their maximum accrual
rate they stop earning vacation hours until they bring their vacation hours below the maximum
accrual rate. Work -life balance employees may only cash out vacation hours upon separation from
the City. Work -life balance part-time employees transitioning from a full-time position with the
City of Rancho Cucamonga may either cash out their vacation per their MOU or carry over their
accrued vacation balance to their work -life balance part-time position.
Sick Leave: Work -life balance part-time employees accrue 8 hours of sick leave per month. No
cash out or buyback of sick leave is provided to work -life balance part-time employees. Work -
life balance part-time employees transitioning from a full-time position with the City of Rancho
Cucamonga may either cash out their sick leave per their MOU or carry over their accrued sick
leave balance to their work -life balance part-time position.
Holidays: Work -life balance part-time employees will be compensated for normally scheduled
working hours, which fall on official City holidays. The City observes 11 holidays per year:
Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and the day following,
Christmas Eve, Christmas Day, New Year's Day, Martin Luther King's Birthday, President's Day
and Memorial Day.
Deferred Compensation Plans: Work -life balance part-time employees are eligible to participate
in the City's deferred compensation plans. The City does not contribute.
Page 599
ADDITIONAL INFORMATION REGARDING ALL PART-TIME POSITIONS
All Part -Time employees are employed "at -will' and serve at the pleasure of the appointing
authority. As such, their services can be discontinued without cause or right of appeal.
Social Security: The City does not participate in Social Security except for the mandatory
Medicare Program.
Medicare: Employees hired after 1/1/86, are required to contribute 1.45% of their earnings.
All Part -Time employees are subject to specific provisions of the City of Rancho Cucamonga
Personnel Rules and Regulations (Rule XIV) and specific provisions of the Policy and Procedures
Manual (Policy 200-01) that apply to them.
Page 600
CITY OF RANCHO CUCAMONGA PERSONNEL RULES AND REGULATIONS
RULE I SECTION 7 DEFINITIONS
33. PART-TIME EMPLOYEE: A person serving in a budgeted position of less than forty (40)
hours per week, and typically less than 1,040 hours per year as further defined under Rule XIV
(Part -Time, Seasonal and Temporary Employees). Part-time employees are at -will and may be
terminated without cause or right of appeal.
RULE XIV PART-TIME, SEASONAL AND TEMPORARY EMPLOYEES
SECTION 1 Compensation
Part-time Employees: Part-time employees hold a budgeted position, and work less than forty (40)
hours per week and typically less than 1,040 hours per year. Part time employees shall be paid the
hourly rate established by the salary resolution.
Seasonal Employees: Seasonal employees shall be paid the hourly rate established by the salary
resolution and are employed part-time throughout various seasons. Seasonal employee shall not
work more than 1,040 hours per year.
Temporary Employees: Temporary employees shall be paid the hourly rate established by the
salary resolution and are hired to perform duties for a period of time not to exceed six (6) months
of continuous full-time employment. Temporary employees shall not work more than 1,040 hours
per year.
SECTION 2 Participation in Benefit Programs
No part-time, seasonal or temporary employee shall be eligible for participation in any benefit
program established by the City, except as required by State and/or Federal law or as may be
specifically approved by the City Manager and/or City Council.
SECTION 3 Schedules, Position Control, Wage Rates
Part-time, seasonal and temporary employees shall work on a prearranged schedule beneficial to
both the employee and the City. Part-time, seasonal and temporary positions may be abolished
and/or replaced with full-time positions by the City Council. Wage rates for part-time, seasonal
and temporary employees shall be established by the City Council.
SECTION 4 Merit Increases
Part-time, seasonal and temporary employees are eligible for merit increases as provided in Policy
Number 200-01 of the Policy and Procedures Manual.
SECTION 5 Performance Evaluation
No part-time, seasonal or temporary employee shall be eligible for a salary adjustment except as
approved by the Personnel Officer upon the recommendation of the department head contained in
a Performance Evaluation Report, or such other form as may be required by the Personnel Officer.
Said Performance Evaluation Report shall be completed in accordance with the procedures for the
completion of Performance Evaluation Reports for full-time employees.
Page 601
POLICY NUMBER 200-01 OF THE POLICY AND PROCEDURES MANUAL
MERIT INCREASES — PART TIME EMPLOYEES POLICY
PURPOSE: This policy is designed to provide general guidance for the provisions of merit
increases for part time employees. Consistency and uniformity in its application are the
responsibility of the Human Resources Director.
Part time employees are defined in the Personnel Rules and Regulations of the City of Rancho
Cucamonga, Rule XIV, Part Time, Seasonal and Temporary Employees. This policy pertains to
all three designations of part time employees. Pursuant to Section 5, Performance Evaluation the
following is enacted.
Merit Pay Criteria:
Effective January 1, 2016, all newly hired part-time employees will be eligible to receive a
performance review and a merit increase of up to five percent in any twelve-month period from
the date of hire. Thereafter, they will be eligible for a performance evaluation and merit increase
on their anniversary date until they reach the top end of their salary scale.
If a part-time employee promotes to a higher classification, his/her promotional date will become
the new anniversary date. These employees will be eligible to receive a performance review and a
merit increase of up to five percent in a twelve-month period from the date of promotion.
Thereafter, they will be eligible for a performance evaluation and merit increase on their
anniversary date until they reach the top end of their salary scale.
If a current part-time employee has received a performance evaluation and/or merit increase in
calendar year 2015, the date of the most recent merit increase shall be used as their anniversary
date. They will be eligible for a performance evaluation and merit increase on their anniversary
date until they reach the top end of their salary scale.
If a current part-time employee did not reach 1,000 hours in any given fiscal year and therefore
did not receive a performance review or merit increase in calendar year 2015, then their
performance evaluation and merit increase shall be due on their original hire date or date of
promotion, whichever is applicable. Thereafter, they will be eligible for a performance evaluation
and merit increase on their anniversary date until they reach the top end of their salary scale.
All merit adjustments shall be discretionary on the part of the Department Head and could result
in no increase.
Each adjustment shall be accompanied by an employee evaluation which justifies any increase in
pay.
Effective July 6, 2020, all part-time merit increases will be reviewed annually in March of each
of each year.
Anyone employed and with hours between the first full pay -period of the current fiscal year and
the end of March of the same fiscal year would be eligible for a 3% merit increase if they are not
at the top step of their hourly salary range.
Page 602
This increase would become effective the first full pay period in July of the subsequent fiscal year.
Employees may request an evaluation, or a supervisor can complete an evaluation for the benefit
of the employee and their growth.
Any employees hired after March 31 of the current fiscal year would not be eligible for a merit
increase until the following fiscal year in conformance with this policy.
Employees in positions with one pay range, would not be eligible for merit increases as there is
only one hourly pay range for their positions. These positions could be adjusted by the City through
the adoption of the budget and hourly salary ranges. When these ranges are adopted these
employees would automatically receive the new hourly salary range.
If a position with an hourly salary range is changed to a single hourly salary range, those employees
with hourly salary ranges below the new hourly rate would move up to the new hourly rate and
those employees above the new single hourly rate would be y -rated at their current hourly rate.
If a position with a current single hourly salary range has the rate lowered, as a result of an action
by the City Council, then all employees in that position would have their hourly rate lowered.
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT PERSONNEL RULES AND
REGULATIONS
SECTION I DEFINITION OF TERMS
11 (c) Part-time — Any employee working a fraction of the normal workday or week whose
hours may be regular or irregular. No employee benefits will accrue to part-time
employees
Page 603
POLICY NUMBER 200-24 OF THE POLICY AND PROCEDURES MANUAL
PART TIME, SEASONAL & TEMPORARY EMPLOYEES PAID SICK LEAVE POLICY
PURPOSE: To establish a policy for Part -Time, Seasonal and Temporary (PST) City employees
regarding accrual of and use of paid sick leave in accordance with the Healthy Workplaces,
Healthy Families Act of 2014 that provides up to three (3) days of paid sick leave per year for
eligible employees beginning July 1, 2015.
I. PAID SICK TIME
A. Accrual of Paid Sick Time: Sick time is accrued at the rate of one (1) hour of sick
time for every thirty (30) hours worked.
1. PST employees become eligible to accrue sick leave on July 1, 2015, or on the first day
of employment if hired after July 1, 2015.
2. PST employees qualify for paid sick leave by working at least thirty (30) days within
one year on or after January 1, 2015.
3. PST employees may begin to use their accrued sick time after completing 90 days of
employment. PST employees who work less than 90 days are not entitled to take any
paid sick leave.
4. The PST employee's paystub will display the number of paid sick hours the employee
has accrued.
5. The City will not "lend" sick leave to a PST employee before it has been accrued.
6. Paid sick leave will not be considered hours worked for purposes of overtime
calculation.
7. Paid sick leave will not be considered hours worked for purposes of earning paid sick
leave.
B. Annual Sick Time Use and Accrual limits: PST employees may use up to a
maximum of 30 hours (3 days) of accrued leave during a fiscal year and may accrue up to
a cap of 60 hours (6 days) of sick time during a fiscal year (e.g., July 1, 2015 to June 30,
2016).
1. This Policy shall be amended beginning March 16, 2020, to allow for PST employees
to use all of their accrued hours, up to the cap of 60 hours in a fiscal year in order to address
any family related COVID-19 issues such as school closures, or to care for an immediate
family member (child (includes any age or dependency status, or for whom the employee
is a legal ward or stands in loco parentis), parent (includes person who stood in loco
parentis of the employee as a child), parent -in-law, spouse, registered domestic partner,
grandparent, grandparent -in-law, great-grandparent, great -grandparent -in-law, grandchild,
greatgrandchild, or sibling) for any COVID-19 related issues. This temporary amendment
will end December 31, 2020.
C. Sick Time Rate of Pay: PST employees shall be compensated for sick time at their
regular rate of pay.
Page 604
D. Accrued Sick Time Carry -Over: Unused sick time may be carried over from fiscal
year to fiscal year. The maximum number of hours that may be carried over into the
following fiscal year is 30 hours.
E. Minimum Sick Time Use: The minimum amount of sick leave time a PST employee
may use is at least in one-hour increments.
F. Use of Sick Time: Upon the verbal or written request of a PST employee, the City
shall permit the employee to utilize up to a maximum of 30 hours of paid sick leave each
fiscal year (i.e., July 1 to June 30) for the following purposes:
1. Diagnosis, care, or treatment of an existing health condition of, or preventative care
for, an employee or an employee's eligible family member including:
o Child (including a biological, adopted, or foster child, stepchild, legal ward, or a
child to whom the employee stands in loco parentis)
o Spouse or Registered Domestic Partner
o Parent (including biological, adoptive, or foster parent, stepparent, or legal
guardian of an employee or the employee's spouse or registered domestic partner,
or a person who stood in loco parentis when the employee was a minor child.)
o Grandparent, Grandparent -in-law, Great -Grandparent, and Great -Grandparent -in-
law
o Grandchild and great-grandchild
o Sibling.
2. For PST employees who are victims of domestic violence, sexual assault, or stalking,
for the purposes described in subdivision(c) of Section 230 and subdivision (a) of Section
230.1 including:
o A temporary restraining order or restraining order.
o Other injunctive relief to help ensure the health, safety or welfare of themselves or
their children.
o To seek medical attention for injuries caused by domestic violence, sexual assault,
or stalking.
o To obtain services from a domestic violence shelter, program, or rape crisis center
as a result of domestic violence, sexual assault, or stalking.
o To obtain psychological counseling related to an experience of domestic violence,
sexual assault, or stalking.
o To participate in safety planning and take other actions to increase safety from
future domestic violence, sexual assault, or stalking, including temporary or
permanent relocation.
G. PST Employee Responsibility:
1. PST employees are not responsible for finding other employees to cover shifts due to
their use of sick time.
2. PST employees are required to contact their immediate supervisor as soon as
practicable when they are unexpectedly unable to work for purposes described in this
policy.
Page 605
3. Whenever feasible, PST employees shall provide 5 days advance notice of pre -
scheduled medical examinations for which they will require sick time.
4. PST employees who used or are planning to use paid sick time will complete a leave
request form as soon as practicable as required by their Department.
H. Inappropriate use of Sick Time: Inability to work due to intemperance is not an
authorized reason for the usage of sick leave.
I. Unused Sick Time: No PST employee shall be compensated for, or allowed to exhaust
any accrued sick leave upon resignation, including retirement, termination, layoff, or death.
J. Sick Leave Accrual Upon Termination of Employment: Unused accrued sick leave
at termination shall be reinstated upon return to active status occurring within no more than
12 months of termination.
K. Sick Leave Accrual Upon Promotion to Regular Benefited Status: Sick leave
accrued while in PST status shall remain intact upon promotion to a regular position, and
will thereafter be subject to all rules and policies governing sick leave for regular
employees
L. Rehire within one Year: If an employee separates from Agency employment and is
re -hired by the Agency within one year of the date of separation, previously accrued and
unused paid sick leave hours shall be reinstated to the extent required by law. However, if
a rehired employee had not yet worked the requisite 90 days of employment to use paid
sick leave at the time of separation, the employee must still satisfy the 90 days of
employment requirement collectively over the periods of employment with the Agency
before any paid sick leave can be used.
Leave under this policy may run concurrently with leave taken under other applicable policies as
well as under local, state or federal law, including leave taken pursuant to the California Family
Rights Act (CFRA) or the Family and Medical Leave Act (FMLA) if the employee and the reason
for the absence is eligible for these regulations.
Page 606
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Linda A. Troyan, MMC, City Clerk Services Director
Patricia Bravo -Valdez, CMC, Deputy City Clerk Services Director
SUBJECT: CONSIDERATION TO PROCEED WITH THE BIENNIAL REVIEW OF THE
CONFLICT OF INTEREST CODE FOR THE CITY COUNCIL AND FIRE
PROTECTION DISTRICT AND AUTHORIZE THE FILING OF THE 2020
LOCAL AGENCY BIENNIAL NOTICE.
RECOMMENDATION:
Staff recommends the City Council/Fire Board direct staff to proceed with the biennial review of its
Conflict of Interest Code and authorize the filing of a Local Agency Biennial Notice by October 1, 2020.
BACKGROUND:
The Political Reform Act requires every local government agency to review its Conflict of Interest Code
every two years to determine if its accurate, or alternatively, to determine if the code must be amended.
A Conflict of Interest Code tells public officials, governmental employees, and consultants what financial
interests they must disclose on their Statement of Economic Interest (Form 700). By October 1, 2020, a
biennial notice must be filed with the agency's code reviewing body. The City Council is the Code
reviewing body for the Fire District.
ANALYSIS:
This biennial review ensures that the Code includes disclosure by those officials who make or
participate in making governmental decisions. The disclosure assigned to those positions accurately
requires that all investments, business positions, interests in real property, and sources of income that
may foreseeably be affected materially by the decisions made by those holding designated positions
are reported. Amendments must be submitted to City Council for approval within 90 days of the biennial
review.
FISCAL IMPACT:
Not applicable.
COUNCIL GOAL(S) ADDRESSED:
This item helps advance and ensure adherence to State reporting requirements by City officials
therefore promoting public trust and ethical behavior.
Page 607
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT:
June 17, 2020
Mayor and Members of the City Council
John R. Gillison, City Manager
Darryl Polk, Director of Innovation and Technology
CONSIDERATION TO APPROVE AN AWARD TO SHI INTERNATIONAL
CORP. FOR SERVER LOGGING LICENSING.
RECOMMENDATION:
It is recommended that the City Council approve an award to SHI International Corp. of Somerset, NJ,
for the purchase of LogRythm licenses in the amount of $110,211 funded from Account No. 1714001-
5605.
The Department of Innovation and Technology manages computer services for the City, including
safeguarding the City's digital estate from malware, ransomware and other malicious intrusions. In
2019, Council authorized the procurement and implementation of new data center infrastructure housing
many of the City's mission critical applications and data. To protect this investment, the Department of
Innovation and Technology relies on multiple layers of monitoring and active defense tools to maintain a
comprehensive security strategy.
An important part of this security strategy is monitoring for suspicious activity happening within the
applications running in the data center. The way DoIT looks for activity is through logging, where each
application keeps a running record of all the events and transactions that take place. With over 100
enterprise applications in use it is impossible for staff to actively monitor each application log, so DoIT
included a logging monitor tool as part of the City's continued cybersecurity roadmap.
ANALYSIS:
As part of daily citywide operations, the Department of Innovation and Technology collects and stores
system and enterprise application logs on individual City computers and servers. LogRhythm is a
complete logging aggregation and monitoring platform, including software, hardware and services, that
centralizes the storage of system and application log data to improve threat detection across an
enterprise environment. LogRythm also applies machine learning and anomaly recognition to gain
visibility and detect threats that might otherwise go unnoticed in a large enterprise environment, helping
DoIT staff to monitor for malicious activity occurring within the City's data center and keep our servers
safe.
The Department of Innovation and Technology submitted specifications to the Purchasing Division for
review and to determine the best method of procurement. The Procurement Division prepared and
posted formal Request for Bid (RFB) No. 19/20-117 for LogRythm Licenses. There were a total of five
hundred thirty one (531) vendors notified; eleven (11) prospective bidders downloaded the solicitation
documents; and there were three (3) responses. The lowest responsive vendor was SHI International
who met all of the specifications and offers the best value to the City with the lowest, most responsive
bid response.
Page 608
FISCAL IMPACT:
The project to implement data center logging was originally funded and approved as part of the Fiscal
Year 2019/20 Budget. The required hardware, services and related software were budgeted together in
Account No. 1714001-5605 (Capital Outlay - Computer Equipment) as a single project. Support costs
are estimated at $23,000 annually, with the first year of maintenance included in the initial cost.
COUNCIL GOAL(S) ADDRESSED:
The procurement of an updated enterprise logging solution for the City supports the Council's goals to
enhance the security and resiliency of the City's digital information.
Page 609
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Robert Neiuber, Human Resources Director
SUBJECT: CONSIDERATION TO APPROVE A RESOLUTION MODIFYING PAYING AND
REPORTING THE VALUE OF EMPLOYER PAID MEMBER
CONTRIBUTIONS TO CALPERS FOR THE EXECUTIVE MANAGEMENT
GROUP.
RECOMMENDATION:
Staff recommends the City Council approve a resolution which will modify how the City pays and reports
the value of employer paid member contributions (EPMC) to CalPERS for the Executive Management
Group.
BACKGROUND:
The City has an existing written labor agreement which specifically provides for the normal CalPERS
member pension contributions to be paid by the employer (the City) and, in accordance with PELRA,
reported as additional compensation. This benefit has applied to all City bargaining groups.
The City Council previously approved a two-year Memorandum of Understanding (MOU) between the
City and the Executive Management Group effective July 1, 2019 through June 30, 2021. This MOU
specifically modifies how the City will pay and report the value of EPMC for the Executive Management
Group covered employees, phasing out this benefit over time.
Although these modifications have been incorporated in the MOU, they must also be adopted by
Resolution in accordance with CalPERS regulations.
ANALYSIS:
The existing MOU provides for modifying how the City pays and reports the value of EPMC as set forth
below:
• Effective June 30, 2020:
The City will pay 1 % of the CalPERS member contribution for employees hired prior to September 1,
2010, and employees will pay 7% of their PERSable compensation towards the CalPERS member
contribution;
The City will pay 1 % of the CalPERS member contribution for employees hired on or after September
1, 2010 and before July 4, 2011, and employees will pay 7% of their PERSable compensation towards
the CalPERS member contribution;
Page 610
Employees hired on or after July 4, 2011, will pay 7% of their PERSable compensation towards the
CalPERS member contribution. This eliminates EPMC for these employees.
• Effective the first full pay period in July 2021:
The phase-out of EPMC will be complete. The City will pay 0% of the normal contributions as EPMC
and report the same (value) of compensation earnable (excluding GC section 20636(c)(4)) as
additional compensation for all Tiers within the Executive Management Group.
Adoption of this resolution will reduce EPMC as part of the City's effort, working with employees, to
effectively manage pension costs over time.
Staff recommends the City Council approve the attached resolution which will modify how the City will
pay and report the value of EPMC to CalPERS for the Executive Management Group.
FISCAL IMPACT:
As the City reduces and ultimately eliminates the EPMC, the change will result in long-term cost savings
for the City by reducing both PERS contributions and PERS rates.
COUNCIL GOAL(S) ADDRESSED:
This action supports the City Council's vision for the community by enhancing the City's fiscal
sustainability.
ATTACHMENTS:
Description
Attachment 1 - Resolution
Page 611
RESOLUTION NO. 20-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, MODIFYING PAYING
AND REPORTING THE VALUE OF EMPLOYER PAID MEMBER
CONTRIBUTIONS TO CALPERS FOR EXECUTIVE
MANAGEMENT GROUP.
WHEREAS, the City Council of the City of Rancho Cucamonga has the authority to
implement Government Code Section 20691; and
WHEREAS, the City has written labor agreements which specifically provide for the
normal member contributions to be paid by the employer; and reported as additional
compensation; and
WHEREAS, one of the steps in the procedure to modify Section 20691 is the adoption by
CITY of a resolution modifying paying and reporting the value of modified Employer Paid Member
Contributions (EPMC) for employees who meet the conditions set forth; and
WHEREAS, the City has identified the following conditions for the purpose of its election
to pay EPMC:
• This benefit shall apply to all miscellaneous employees within the Executive Management
Group bargaining unit.
• This benefit shall consist of paying 1 % of the normal contributions as EPMC, and reporting
the same percent (value) of compensation earnable* (excluding Government Code
Section 20636(c)(4) as additional compensation for employees hired prior to September
1, 2010) effective June 30, 2020.
• This benefit shall consist of paying 1 % of the normal contributions as EPMC and reporting
the same percent (value) of compensation earnable* (excluding Government Code
Section 20636(c)(4) as additional compensation for employees hired on or after
September 1, 2010 and before July 4, 2011) effective June 30, 2020.
• This benefit shall consist of paying 0% EPMC, and reporting the same percent (value) of
compensation earnable* (excluding Government Code Section 20636(c)(4) as additional
compensation for employees hired on or after July 4, 2011) effective June 30, 2020.
• The effective date of this resolution shall be June 17, 2020.
* Note: Payment of EPMC and reporting the value of EPMC on compensation earnable is
on pay rate and special compensation except special compensation delineated in
Government Code Section 20636(c)(4) which is monetary value of EPMC on
compensation earnable.
Page 612
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jana Cook, Community Improvement Manager
SUBJECT: PUBLIC HEARING FOR AN ORDINANCE REGULATING SHORT TERM
RENTALS AND A RESOLUTION ESTABLISHING ASSOCIATED PERMIT
FEES.
RECOMMENDATION:
Staff recommends the City Council continue the hearing for consideration of an ordinance regulating
short term rentals and a resolution establishing associated permit fees to the City Council meeting on
July 15, 2020 at 7:00 p.m. in the Council Chambers, 10500 Civic Center Drive, Rancho Cucamonga,
CA 91730.
ANALYSIS:
It has been determined that further review of the proposal by City staff and the Planning Commission is
necessary prior to presentation to the City Council.
Page 613
DATE: June 17, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Engineering Director,
Baldwin P. Ngai, Assistant Engineer
SUBJECT: PUBLIC HEARING FOR CONSIDERATION OF A RESOLUTION
FOR IMPLEMENTATION OF SENATE BILL 743 BY ADOPTING VEHICLE
MILES TRAVELED THRESHOLD AND LOCAL TRAFFIC IMPACT ANALYSIS
GUIDELINES.
RECOMMENDATION:
Staff recommends to the City Council that the attached resolution setting Vehicle Miles Traveled (VMT)
thresholds for California Environmental Quality Act (CEQA) compliance related to transportation
analysis and the associated implementing guidelines be adopted following the conclusion of a public
hearing.
BACKGROUND:
Senate Bill (SB) 743, signed by Governor Brown in September of 2013, has changed the way
transportation impacts are identified under the California Environmental Quality Act (CEQA).
Specifically, the legislation directed the Office of Planning and Research (OPR) to develop different
metrics for identifying effects on transportation as a CEQA impact. The final OPR Technical Advisory
was released in December of 2018 and identified Vehicle Miles Traveled (VMT) as the preferred metric
moving forward. The Natural Resources Agency completed the rule making process to modify the
CEQA guidelines in December of 2018. The CEQA Guidelines identify that, by July of 2020 all lead
agencies must use VMT as the new transportation metric for identifying impacts for land use projects
and no longer may use Level of Service (LOS) or vehicle delay as a metric of significant impact.
Level of Service (LOS)
Level of Service is a measure of vehicle delay at an intersection or along a segment of roadway
represented in a letter grade of "A" through "F", where LOS "A" represents operations at free flow or
minimum delay, and LOS "F" represents high delays and congestions. An analysis of LOS begins by
creating a model to study the existing volume and delay data at affected locations and then
incorporating vehicle trips anticipated to be generated by the proposed project into the model. Project
impacts and effects are then calculated using methods set forth in the Highway Capacity Manual.
Ultimately, under LOS, the analysis is measuring the impact of new trips on the operation of the existing
and proposed transportation infrastructure.
Vehicle Miles Traveled (VMT)
Alternatively, Vehicle Miles Traveled is a measure of the number of trips and total distance in miles that
Page 614
a driver would have to travel between their origin and destination. In general, projects that are farther
away from other land uses or lacking transit options tend to generate higher VMT, while projects located
closer to a variety of land uses or near high quality transit generate lower VMT on average. When
analyzing environmental impacts of proposed projects under CEQA, VMT is currently used to identify
other impacts related to greenhouse gas emissions and air quality. Under the updated CEQA
Guidelines, VMT in the form of estimated VMT per service population (VMT/SP), i.e., per resident, per
employee, per student, etc., replaces LOS in measuring impacts on transportation. Whereas LOS was
a measure of the operations of the transportation infrastructure, VMT/SP measures the transportation
efficiency of the proposed project.
ANALYSIS:
The California Environmental Quality Act (CEQA) requires public agencies to evaluate the
environmental effects of a project before action is taken. CEQA also aims to prevent or mitigate
significant environmental effects, where possible, from occurring as a result of agency actions by
including required environmental reviews as part of the decision-making process.
On December 28, 2018, the Natural Resources Agency approved a comprehensive update to the
State's CEQA Guidelines which also included implementation metrics for Vehicle Miles Traveled (VMT)
to be used in analyzing transportation impacts. Following this approval, the City partnered with the San
Bernardino County Transportation Authority (SBCTA) to evaluate and create guidance for SBCTA's
member agencies in implementing this new metric including analysis of threshold options and potential
mitigation measures as well as sample Transportation Impact Analysis Guidelines. Based on the
knowledge and information gained as part of this partnership, the Engineering Services Department
prepared the City's Transportation Impact Analysis (TIA) Guidelines to address the changes required by
SB743 and the State's CEQA Guidelines. A copy of the draft TIA Guidelines is included with this report
as Attachment 1. It is anticipated that these guidelines will be updated by the City Engineer from time -
to -time to address new or updated information related to technical aspects of their application.
Vehicle Miles Traveled Thresholds
As mentioned above, VMT is the new metric for transportation analysis required under CEQA which
focuses on miles traveled by vehicles within a region. As a result, automobile delay (i.e., LOS) is no
longer permitted to be used as criteria for determining a significant environmental impact under CEQA.
(However, LOS will still be utilized to evaluate potential infrastructure needs required by new projects).
This approach has an added inherent emphasis on reducing greenhouse gas emissions. All cities in
the State of California are required implement this new VMT metric no later than July 1, 2020. This
implementation can occur on a project -by -project basis but is more streamlined and effective when
adopted as a local threshold. Given the technical nature of this change in metrics, the City partnered
with SBCTA to engage Fehr & Peers, an expert firm in VMT analysis, to assist in the review and
development of appropriate VMT thresholds for the City to be fully compliant with CEQA law.
City staff participated in a collaborative study through a partnership with SBCTA which evaluated the
tools, thresholds, and mitigation options appropriate for the City and more generally, the region. Staff
attended workshops on October 23, 2020, February 3, 2020, March 4, 2020, and March 30, 2020 on
vehicle miles traveled, all of which have been open to the general public. Members of local agencies,
transportation consultants, and other interested parties were present and participated in open
discussions throughout the process and at each meeting. While this partnership focused on the larger
region, each City and the County would need to adopt their own local guidelines and thresholds
applicable to CEQA review within their jurisdiction. Further, CEQA Guidelines Section 15064.7(b)
encourages lead agencies to formally adopt their significance thresholds through a public review
process and with the support of substantial evidence.
Once adopted, the City's VMT thresholds will be implemented through the TIA Guidelines prepared by
the City Engineer and updated from time to time. These guidelines incorporate both VMT analysis as
required by CEQA for determination of significant transportation impacts as well as LOS analysis to
Page 615
continue to allow the City to identify design deficiencies in the existing or proposed transportation
infrastructure that require resolution as part of the discretionary approvals for the project. As of July 1,
2020, LOS will not be used in the determination of CEQA impacts.
City of Rancho Cucamonga Considerations In Selecting Threshold Option
City staff considered the following information when choosing a threshold:
• The OPR recommended threshold of 15% below existing average VMT does not illustrate a
connection to the other SB 743 objectives related to statewide goals to promote public health
through active transportation, infill development, multimodal transportation networks, and a
diversity of land uses. Recommending a reduction below baseline levels is consistent with these
objectives, but the numerical value has not been tied to specific statewide values for each
objective or goal. Reductions below the existing baseline is the usual way of analyzing
environmental impacts under CEQA.
• Jurisdictions statewide and transportation planning practitioners shared concerns during the
rulemaking process about the application of a uniform statewide threshold across the diversity of
the State's cities and counties and expressed a need for sub -regional consistency in setting
reasonable thresholds.
• The OPR recommended screening threshold of 110 daily trips does not fully encompass the size
and scope of small development projects within the Inland Empire and the City. A review of
historical development patterns for single family residential developments and available land
zoned for such developments indicates that full buildout of vacant sites which would generate 250
daily trips or less (equivalent to 25 single family units) would have a de minimis effect on the
citywide VMT.
• As of January 2020, the City of Rancho Cucamonga began updating its General Plan. The City
plans to reevaluate their VMT impact threshold at the conclusion of their General Plan update as
the General Plan will better reflect City goals and policies related to VMT and transportation
impacts under CEQA.
• Data produced by extracting VMT from the San Bernardino County Transportation Analysis Model
showed that the City of Rancho Cucamonga average VMT per service population was lower than
the County of San Bernardino VMT per service population.
• The intent of SB 743 is to promote infill development and reduce GHGs by promoting
development in VMT-efficient areas (i.e. Cities that have VMT per service population below the
County average). As identified above, the City of Rancho Cucamonga land uses are currently
more efficient on average from a VMT per service population perspective than the average of the
County of San Bernardino as a whole, therefore comparisons to the City average are more in line
with the legislative intent of SB 743.
Local CEQA Guidelines
CEQA requires public agencies to adopt specific objectives, criteria, and procedures for evaluating
public and private projects that are undertaken or approved by the local agencies. The proposed
thresholds and draft guidelines reflect the recent changes in the State CEQA Guidelines, relevant court
opinions, and necessary documentation for the implementation of vehicles miles traveled as the City's
metric for transportation impacts. The TIA Guidelines provide step- by -step procedures for evaluating
projects prior to approval including acceptable methodology for analysis, selected threshold of
significance, and potential mitigation for impacts identified. This guideline may be updated as new
information emerge and reevaluated to remain relevant.
The proposed VMT thresholds will become effective upon adoption of the attached resolution by the
City Council. New projects or projects that have not circulated CEQA documents for public review
before the effective date must comply with the City's new thresholds and TIA Guidelines.
Environmental Assessment
Page 616
No environmental impact is anticipated from adopting Vehicle Miles Traveled thresholds or issuance of
TIA Guidelines. The City Council's adoption of the attached resolution is not a project under State
CEQA Guidelines in Section 15378(b)(5) because it involves an administrative activity involving the
adoption of thresholds of significance and would not result in a reasonably foreseeable indirect physical
change in the environment. Even if the proposed thresholds were subject to CEQA, they are exempt
therefrom because it can be seen with certainty that there is no possibility that the thresholds will cause
a significant effect on the environment. (14 CCR § 15061(b)(3).)
FISCAL IMPACT:
There is no fiscal impact associated with this action.
COUNCIL GOAL(S) ADDRESSED:
By adopting a threshold of significance as identified in the resolution, the City can identify CEQA impact
generated by projects in line with the requirements of SB 743. This change in metric of transportation
impact promotes sustainable growth of a safe and healthy community while aiming to reduce travel by
single occupant vehicle.
ATTACHMENTS:
Description
Attachment 1 - Resolution
Attachment 2 - Draft TIA Guidelines
Page 617
ATTACHMENT 1
RESOLUTION NO. 2020-056
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMOGNA ADOPTING "VEHICLE MILES
TRAVELED" THRESHOLDS OF SIGNIFICANCE FOR
PURPOSES OF ANALYZING TRANSPORTATION IMPACTS
UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the California Environmental Quality Act Guidelines ("CEQA
Guidelines") encourage public agencies to develop and publish generally applicable
"thresholds of significance" to be used in determining the significance of a project's
environmental effects; and
WHEREAS, CEQA Guidelines section 15064.7(a) defines a threshold of
significance as "an identifiable quantitative, qualitative or performance level of a
particular environmental effect, noncompliance with which means the effect will
normally be determined to be significant by the agency and compliance with which
means the effect normally will be determined to be less than significant"; and
WHEREAS, CEQA Guidelines section 15064.7(b) requires that thresholds of
significance must be adopted by ordinance, resolution, rule, or regulations, developed
through a public review process, and be supported by substantial evidence; and
WHEREAS, pursuant to CEQA Guidelines section 15064.7(c), when adopting
thresholds of significance, a public agency may consider thresholds of significance
adopted or recommended by other public agencies provided that the decision of the
agency is supported by substantial evidence; and
WHEREAS, Senate Bill 743, enacted in 2013 and codified in Public Resources
Code section 21099, required changes to the CEQA Guidelines regarding the criteria
for determining the significance of transportation impacts of projects; and
WHEREAS, in 2018, the Governor's Office of Planning and Research ("OPR")
proposed, and the California Natural Resources Agency certified and adopted, new
CEQA Guidelines section 15064.3 that identifies vehicle miles traveled ("VMT") —
meaning the amount and distance of automobile travel attributable to a project — as
the most appropriate metric to evaluate a project's transportation impacts; and
WHEREAS, as a result, automobile delay, as measured by "level of service"
("LOS") and other similar metrics, will generally no longer constitute a significant
environmental effect under CEQA; and
WHEREAS, except for roadway capacity projects, CEQA Guidelines section
15064.3 requires agencies to stop treating automobile delay/LOS as an environmental
impact effective on July 1, 2020, though public agencies may elect to be governed by
this section immediately; and
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WHEREAS, the City of Rancho Cucamonga, following a public review process
consisting of a joint collaboration between the San Bernardino County Transportation
Authority (SBCTA) and its member agencies to develop implementation methods for
SB743, presentations by SBCTA to its committees, board, and members of the public
related to the regional and local threshold development process, and a public hearing
before the City Council, wishes to adopt the VMT thresholds of significance for
determining the significance of transportation impacts that are included in this
resolution.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Rancho Cucamonga as follows:
Section 1. The City of Rancho Cucamonga hereby adopts the following:
1. The San Bernardino County Travel Demand Model (SBTAM) as its
preferred methodology to measure Vehicle Miles Traveled (VMT).
2. The San Bernardino County Travel Demand Model (SBTAM) as its
preferred method to analyze a project's Vehicle Miles Traveled (VMT)
impact.
3. The VMT impacts threshold in Table 1 in Exhibit A.
Section 2. The City Council hereby adopts the "City of Rancho Cucamonga
Traffic Impact Analysis Guidelines," attached hereto as Exhibit B, for purposes
of implementing Section 1 of this Resolution, which may be updated
administratively from time -to -time by the City Engineer.
Section 3. This Resolution shall take effect immediately upon its adoption by
the City Council, and the City Clerk shall attest to and certify the vote adopting
this Resolution.
Resolution No. 2020-056
Page 2 of 5
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Exhibit A
Table 1
VMT Impact Thresholds
Methods Project Threshold Cumulative Threshold
Land Use Plans (such as General Plans and Specific Plans)
San Bernardino Traffic Analysis
Model (SBTAM) forecast of
total daily VMT/SP.
- To capture project effect,
the same cumulative year
population and
employment growth totals
should be used. The
'project' only influences
land use allocation.
• Consistency check with SCAG
RTP/SCS.
- Is the proposed project
within the growth
projections in the
RTP/SCS?
Land Use Projects
• Transit Priority Area (TPA)
screening.
• Low VMT area screening
• Project type screening
• VMT analysis using SBTAM
forecast of total daily VMT/SP
A significant impact would
occur if the project VMT/SP
(for the land use plan)
exceeds the Citywide average.
And after the General Plan is
next updated and adopted,
this threshold shall be
replaced with the following:
A significant impact would
occur if the project VMT/SP
(for the land use plan)
exceeds the Citywide average
under General Plan Buildout
Conditions.
NA
Presumed less than significant
VMT impact for projects
located in TPAs.
Presumed less than significant
VMT impact for projects
located in low VMT generating
model traffic analysis zones
(TAZs). These TAZs generate
total daily VMT/SP that is 15%
less than the baseline level for
the County.
Local serving retail projects
(Per OPR's Technical
Advisory less than 50,000
square feet) are presumed to
have a less than significant
VMT impact.
Projects that generate less
than 250 daily trips do not
require VMT analysis.
A significant impact would
occur if the project VMT/SP
exceeds the Citywide average.
And after the General Plan is
next updated and adopted,
A significant impact would occur
if the project caused total daily
VMT within the City to be higher
than the no project alternative
under cumulative conditions.
A significant impact would occur
if the project is determined to be
inconsistent with the RTP/SCS.
Project presumption applies
under cumulative conditions as
long as project is consistent with
SCAG RTP/SCS.
Project presumption applies
under cumulative conditions as
long as project is consistent with
SCAG RTP/SCS.
Project presumption applies
under cumulative conditions as
long as project is consistent with
SCAG RTP/SCS.
A significant impact would occur
if the project is determined to be
inconsistent with the RTP/SCS.
A significant impact would occur
if the project causes total daily
VMT within the City to be higher
Resolution No. 2020-056
Page 3 of 5
Page 620
Table 1
VMT Impact Thresholds
Methods
Project Threshold
Cumulative Threshold
this threshold shall be
than the no project alternative
replaced with the following:
under cumulative conditions. This
analysis should be performed
A significant impact would
using the 'project effect' or
occur if the project VMT/SP
'boundary' method.
(for the land use plan)
exceeds the Citywide average
under General Plan Buildout
Conditions.
Transportation Projects (thresholds may apply for SB 743 or GHG purposes)
• SBTAM forecast of total
A significant impact would
A significant impact would occur
citywide daily VMT1
occur if the project increased
if the project caused total daily
the baseline VMT within the
VMT within the City to be higher
City.
than the no build alternative
under cumulative conditions.
• Consistency check with SCAG
NA
A significant impact would occur
RTP/SCS
if the project is determined to be
inconsistent with the RTP/SCS.
Acronyms
RTP/SCS — Regional Transportation Plan/Sustainable Communities Strategy
SCAG — Southern California Association of Governments
SP — Service Population
VMT — Vehicle Miles Traveled
1 It is recommended that SBTAM is used to develop VMT estimates for transportation project impact assessment.
However, the analyst must verify the model results for sensitivity to changes in VMT. Alternatively, if the model is
not deemed appropriate, Robert Cevero's research on lane -mile elasticity and its relationship to VMT can be
referenced.
Resolution No. 2020-056
Page 4 of 5
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Exhibit B
City of Rancho Cucamonga Traffic Impact Analysis Guidelines
Resolution No. 2020-056
Page 5 of 5
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ATTACHMENT 2
City of Rancho Cucamonga TIA Guidelines
June 2020
FEHR ) PEERS
June 2020
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2020
Table of Contents
Background 1
BackgroundInformation..................................................................................................................................1
GuidelinesOrganization...................................................................................................................................2
Introduction 3
CEQAChanges......................................................................................................................................................4
Level of Service Analysis 5
LOS Report Content for Level of Service Analysis..................................................................................6
Introduction...........................................................................................................................................................6
ExistingConditions.............................................................................................................................................7
FutureConditions................................................................................................................................................9
ProjectDeficiencies..........................................................................................................................................13
Conclusions and Recommendation..........................................................................................................14
LOS Analysis Procedures and Assumptions...........................................................................................14
CEQA Assessment - VMT Analysis 18
AnalysisMethodology....................................................................................................................................18
ProjectScreening..............................................................................................................................................19
VMT Assessment for Non -Screened Development............................................................................21
CEQA VMT Impact Thresholds....................................................................................................................23
VMTMitigation Measures.............................................................................................................................24
CEQA Assessment - Active Transportation and Public Transit Analysis 25
CEQA VMT Transportation Impact Analysis Format
26
Attachments 28
Detailed VMT Forecasting Information...................................................................................................28
Low VMT Area Map
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Background
Background Information
SB 743, signed by the Governor in 2013, is changing the way transportation impacts are identified.
Specifically, the legislation has directed the Office of Planning and Research (OPR) to look at
different metrics for identifying transportation as a CEQA impact. The Final OPR guidelines were
released in December 2018 and identified vehicle miles of travel (VMT) as the preferred metric
moving forward. The Natural Resources Agency completed the rule making process to modify the
CEQA guidelines in December of 2018. The CEQA Guidelines identify that, by July of 2020 all lead
agencies must use VMT as the new transportation metric for identifying impacts for land use
project.
In anticipation of the change to VMT, the City of Rancho Cucamonga recently completed a SB 743
Implementation Study in partnership with SBCTA in support of agencies throughout the county.
This regional approach focuses on important implementation questions about the methodology,
thresholds, and mitigation approaches for VMT impact analysis. The regional approach included
the following main components.
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• Thresholds Evaluation Memorandum — Potential thresholds agencies could consider when
establishing thresholds of significance for VMT assessment
• Sample Projects Memorandum — Types of VMT that could be considered for impact
assessment and how project assessment could be performed.
• Tools Evaluation Memorandum — Types of tools that could be used to estimate VMT and
the pros/cons associated with each tool.
• Mitigation Memorandum — Types of mitigation that can be considered for VMT.
• VMT Screening Tool — An on-line GIS tool that can be used for VMT screening. This tool is
currently under development but will be available for use by SBCTA member agencies.
As noted in CEQA Guidelines Section 15064.7(b) below, lead agencies are encouraged to formally
adopt their significance thresholds which is a key part of the SB 743 implementation process.
(b) Each public agency is encouraged to develop and publish thresholds of significance that the agency uses
in the determination of the significance of environmental effects. Thresholds of significance to be adopted for
general use as part of the lead agency's environmental review process must be adopted by ordinance,
resolution, rule, or regulation, and developed through a public review process and be supported by substantial
evidence. Lead agencies may also use thresholds on a case-by-case basis as provided in Section 15064(b)(2).
Is Level of Service (LOS) Still Important?
The City has adopted vehicle LOS policies that set standards for which local agency infrastructure
will strive to maintain. These policies are contained in the General Plan and therefore apply to
discretionary approvals of new land use and transportation projects. Therefore, these guidelines
also include instructions for vehicle LOS analysis consistent with General Plan requirements. The
LOS guidelines are largely based on the SBCTA Congestion Management Plan (CMP) guidelines
that were updated in 2016 and reflect the state of the practice. Please note that, at the time this
document was created, the City had recently embarked on an update to the General Plan. As such,
these guidelines may need to be updated after the General Plan Update has concluded to ensure
consistency with any modified policies.
Guidelines Organization
The remainder of this guidelines document is organized as follows. We have attempted to organize
this memorandum to provide background information, assessment for congestion management/
General Plan Consistency (e.g. LOS analysis), and CEQA assessment (e.g. VMT analysis).
1. Introduction
2. Need for Transportation Impact Analysis
3. Non-CEQA LOS Assessment and Format
4. CEQA Assessment - VMT Analysis
5. CEQA Assessment - Active Transportation and Public Transit Analysis
6. Transportation Impact Analysis Format
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Introduction
One of the fundamental roles of government agencies is the construction and maintenance of
public infrastructure facilities including roadways, rail and bus facilities, bicycle and pedestrian
infrastructure, water lines, sanitary sewer lines, stormwater treatment facilities, parks, and other
public facilities.
When private development occurs, it is the responsibility of government to ensure that there are
adequate public facilities to serve incremental population and employment growth. For the
transportation system, one way to address this issue is the preparation of a Traffic Impact Analysis
(TIA).
For the past several decades, the preparation of a TIA was integrated into the CEQA process, in
which the TIA was used primarily to analyze a project's impacts under CEQA. However, with the
passage of SB 743, changes to the TIA process are necessary. Specifically, a TIA may be needed as
a stand-alone document which is a requirement of project approval and will include information
for decision makers that is not required as part of the CEQA process.
The purpose of TIA Guidelines is to provide general instructions for analyzing the potential
transportation impacts (both CEQA and non-CEQA) of proposed development projects. These
guidelines present the recommended format and methodology that should generally be utilized in
the preparation of TIAs. These recommendations are general guidelines and the City has the
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discretion to modify the TIA requirements based on the unique characteristics of a particular
project.
CEQA Changes
Since the last CMP TIA Guidelines update, SB 743 was finalized through the rule making process. A
key element of this law is the elimination of auto delay, level of service (LOS), and other similar
measures of vehicular capacity or traffic congestion as a basis for determining significant impacts.
This change is intended to assist in balancing the needs of congestion management with statewide
goals related to infill development, promotion of public health through active transportation, and
reduction of greenhouse gas emissions.
SB 743 contains amendments to current congestion management law that allows cities and
counties to effectively opt -out of the LOS standards that would otherwise apply in areas where
Congestion Management Plans (CMPs) are still used (including by San Bernardino County). Further,
SB 743 required the Governor's Office of Planning and Research (OPR) to update the CEQA
Guidelines and establish criteria for determining the significance of transportation impacts. In
December 2018, OPR released their final recommended guidelines based on feedback with the
public, public agencies, and various organizations and individuals. OPR recommended Vehicle Miles
Traveled (VMT) as the most appropriate measure of project transportation impacts for land use
projects and land use plans. For transportation projects, lead agencies may select their own
preferred metric but must support their decision with substantial evidence that complies with CEQA
expectations. SB 743 does not prevent a city or county from continuing to analyze delay or LOS
outside of CEQA review for other transportation planning or analysis purposes (i.e., general plans,
impact fee programs, corridor studies, congestion mitigation, or ongoing network monitoring); but
these metrics may no longer constitute the sole basis for CEQA impacts.
These TIA Guidelines have been designed to comply with the new CEQA Guidelines expectations
and build on the information prepared for SBCTA's Implementation Study.
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Level of Service Analysis
These guidelines describe the key elements required for preparing Level of Service Analysis Reports
(LOS Reports) consistent with the countywide goals toward the Congestion Management Program
(CMP) in San Bernardino County.
LOS Reports shall be prepared by applicants for land use projects when local criteria and thresholds
indicate they are necessary. However, LOS Reports must be prepared to satisfy CMP requirements,
when a proposed change in land use, development project, or at local discretion, a group of projects
are forecast to equal or exceed the CMP threshold of 250 two-way peak hour trips generated, based
on trip generation rates published for the applicable use or uses in the Institute of Transportation
Engineers' Trip Generation or other CMA -approved data source. Pass -by trips shall not be
considered in the threshold determination. However, industrial, warehousing and truck projects
shall convert trucks to PCE's before applying the threshold (although, for intersection assessment,
the report may appropriately adjust the highway capacity manual capacity factors to reflect the
increase in heavy vehicles).
However, a LOS Report which includes LOS analysis shall be required for a proposed project that
meets any of the following City -specific criteria:
• Projects that will add 50 or more trips during either the AM or PM peak hours to any
intersection.
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• Any project where variations from the standards and guidelines provided in these
guidelines are being proposed.
• When determined by the City Traffic Engineer that existing or proposed traffic conditions
in the project vicinity have unique characteristics that warrant evaluation.
LOS Report Content for Levu of Service Analysis
The Level of Service (LOS) Report shall be a stand-alone document separation from other similar
documents such as an EIR prepared under CEQA. Preparation of the LOS Report is the responsibility
of the project applicant and must be prepared by a qualified professional. It is in the interest of all
parties that the applicant and City fully understand and come to agreement on the assumptions
and methodology to be used in the LOS Report prior to conducting the actual analysis. This is
particularly important when considering the use of assumptions that vary from the norm.
Prior to beginning the LOS analysis, the applicant shall submit a memorandum which documents
the trip generation and trip distribution of the proposed project to the City. The City may request
a meeting with the developer and/or preparer of the LOS Report to discuss the methodology prior
to the initiation of work on the analysis. A meeting with other interested jurisdictions, where
applicable, is also encouraged to address issues associated with large or extraordinary projects.
The following outline and commentary represent the structure for the LOS Report.
I. Introduction
Set the stage for the analysis, providing background information necessary for the unfamiliar reader
to understand the magnitude of the project, location of the project and special characteristics.
Project, General Plan, or Specific Plan Description
The description must include project size by land use type, location of project, approximate location
of proposed access points to the local and regional roadway system and movements from adjacent
streets allowed into and out of the project. This should be shown in a site diagram. Special
characteristics of the site, such as unusual daily or seasonal peaking characteristics or heavy
involvement of truck traffic, should be mentioned.
Analysis Methodology
Provide a general description (overview) of the process used to analyze the project. Analysis years
should be specified and the approach to the modeling/traffic forecasting process should be
explained. The sources of information should be identified. The study area and method for LOS
analysis for the various roadway types should be identified. At a minimum, the study area must
include roadways or streets with 50 or more peak -hour project trips (two-way). The study area does
not end with a City or County boundary. The study area is defined by the magnitude of project trips
alone. In most cases, the analysis need not extend more than five miles beyond the project site,
even if there are more than 50 project trips on a local facility. However, analysis of projects in
isolated areas with few access routes should be continued until the 50 -trip threshold is met. The
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distribution of traffic must be shown for all roadways on which project trips occur (except those for
internal circulation).
The analysis of traffic operations and LOS is to be provided for the following conditions and is to
include an assessment of traffic mitigation requirements for project opening day and future
conditions.
1. Existing conditions — the conditions at the time of LOS Report preparation without the
inclusion of the project generated trips. Existing deficiencies should be identified, but
improvements to restore acceptable operations are not required. The existing
conditions analysis must include the full project impact area as defined above.
2. Project opening day conditions (sometimes referred to as Background Conditions) -
the conditions on the opening day of the project for two scenarios: 1) excluding the
project traffic and 2) including the project traffic. Assume full trip generation impact of
the site. Appropriate analysis is to be performed for project opening day conditions
when deficiencies are identified to restore acceptable operations of study facilities. If it
is deemed more appropriate because of the nature of the project, another intermediate
scenario may be included to focus on the access requirements and/or immediate area
surrounding the project, subject to a request by the City. The methodology used for
distribution of project traffic at project opening day conditions is at the discretion of
the City.
3. Future conditions - the conditions for two model horizon year scenarios: 1) excluding
the project traffic and 2) including the project traffic. Appropriate analysis is to be
performed for future conditions when deficiencies are identified to identify
requirements to restore acceptable operations. In addition, a staging analysis of
improvements may be required for large projects constructed over a long time period.
The need for a staging analysis will be determined by the City. Please note that projects
will be required to contribute only a fair share contribution toward future deficiencies
that are identified.
The analysis of the project opening day and future condition shall be based on, at a minimum, the
AM peak -hour and PM peak -hour of the adjacent street traffic but the City may require additional
analysis such as weekend or off-peak time periods depending on the scope of the development.
The peak traffic generation hour of the development, if different from peak AM and PM hours, must
also be identified and the total vehicle trips during the peak -hour of the generator must be
estimated during the scoping phase for the project. This will facilitate a decision regarding the need
to evaluate time periods other than the peak -hours of the adjacent streets.
II. Existing Conditions
Existing Roadway System
Provide a map and brief written description of the roadway network. The number and type of lanes
on freeways, major roads and other impacted streets should be identified. Signalized intersections
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and plans for signalization along with other intersection traffic control such as all -way stop control
or roundabouts should be identified. The existing number of lanes at study intersections should be
clearly identified on a graphic and in conjunction with the LOS analysis output. Also describe the
relevant portions of the future network as specified with officially approved funding sources.
Existing Volumes
Existing average weekday daily traffic (AWDT) should be identified for the major roadways in the
study area. Historic volume growth trends in the study area should be shown. Consult the City,
Caltrans and San Bernardino County Transportation Authority for additional information.
Existing morning (7:00 to 9:00 AM) and evening (4:00 to 6:00 PM) peak period intersection counts
should be collected at the study intersections on a Tuesday, Wednesday, or Thursday. Counts
should be collected while schools are in session and during a non -holiday week. Counts should be
less than one-year old. However, the City reserves the right to allow use of older counts when
appropriate (such as after the COVID-19 pandemic) or other time periods when vehicle counts are
considered non-standard. In general, counts should not be collected between the Thanksgiving
holiday and after the first week of a new year.
Existing LOS
A LOS analysis must be conducted on all existing segments and intersections potentially affected
by the project or plan. Urban segments (i.e., segments on streets and roadways that are generally
signalized with spacing less than 2 miles) do not require segment analysis. Segment requirements
can normally be determined by the analysis of lane requirements at intersections. LOS analysis must
be performed using the latest version of Synchro or a software package approved by the City and
compatible with software licensed by the City. The software package and version used must be
identified. The existing LOS analysis for intersections will be run using existing signal timing, which
should be identified from the controller programming provided by the City (although the analyst
should verify signal timing through field observations). Opening day with and without project
assessment will be run using existing signal timing (e.g. timing should be locked prior to evaluating
opening year conditions). Optimized timing should be identified as project improvements and
should consider pedestrian safety, signal coordination requirements, the California MUTCD (latest
edition) and the City's timing methodologies. For future year assessment, it may be appropriate in
higher growth areas of the City to optimize the "no project" signal timing and lock the timing prior
to adding traffic from the project in that horizon year. The analyst shall work with the City Traffic
Engineer on the appropriateness of optimizing signal timing for the assessment.
Saturation flow rates are considered as average field measured saturation flow rates and in no case
shall the adjusted saturation flow rates of the latest Highway Capacity Software be allowed to go
lower than the specified saturation flow rates listed in these guidelines when field data is not
available. However, there shall be no restriction on minimum saturation flow rates if actual
saturation flow rates have been collected.
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Typically, default lost time is two seconds per phase (or four seconds per critical phase) and a
clearance signal time of three seconds. The peak -hour factor should be extrapolated from the
existing count data collected at the beginning of the study. A peak -hour factor of 0.95 may be
assumed for the opening year and future year scenarios with prior approval of the City Traffic
Engineer. Variations from these values must be documented and justified. LOS analyses should be
field -verified so that the results are reasonably consistent with observation and errors in the analysis
are more likely to be identified such as existing congestion limiting vehicle throughput that would
affect the LOS assessment. A brief commentary on existing problem areas must be included in this
section, bringing existing problems to the attention of the readers.
Only project opening day and future with project scenarios require that traffic operational problems
be mitigated to provide LOS in conformity with the General Plan goals.
Related General Plan Issues
The relationship to the General Plan shall be identified. This section should provide general
background information from the Traffic Circulation Element of the General Plan, including plans
for the ultimate improvements, new transportation infrastructure planned for the future and other
information that provides a context for how the proposed project interrelates with the future
planned transportation system.
III. Future Conditions
Traffic Forecasts
One of the primary products of the LOS analysis is the comparison of future traffic conditions both
with and without the project. The primary forecasts will be for the General Plan horizon year or for
the horizon year of the most recent travel demand forecasting model (SBTAM). If a project is
phased over a development period past the horizon year, a buildout forecast with forecast
background traffic must also be provided. There are two components of the forecast that need to
be considered: background traffic and project traffic. Acceptable methodologies for these forecasts
are described below.
Project Traffic Forecasts
Two basic alternatives are available for forecasting project traffic:
• Manual method - Generate project trips using rates from the ITE Trip Generation report or from
available local survey information. Distribute and assign the trips based on the location of the
project relative to the remainder of the urban area and on the type of land use, use of travel
survey information, or utilizing the future year travel demand model select zone. The
percentage distribution should be reasonably related to the location of and the number of trips
generated by zones surrounding the project. Computer-assisted trip distribution and
assignment methods may be used as long as they reasonably represent the travel
characteristics of the area in which the project is located.
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• Use of local model - Create a zone or zones that represent the project (if not already contained
in the local model). The travel demand model may be used if new zones are created to represent
the project (it is unlikely that the travel demand model will already have zones small enough to
represent the project). The zone or zones should include the exact representation of driveway
locations with centroid connectors. It is important that the driveway representations be exact
to produce acceptable turning movement volumes. Some adjustments to the turning
movement volumes may be needed, depending on the adequacy of this representation. If
using the travel demand model to estimate project trips for LOS assessment, reasonableness
checks, including the number of trips loading at the centroid connector and production -
attraction trip balancing, must be conducted and documented.
The above methodologies may produce different results, both in the generation of trips and the
distribution of trips. However, both methods will have application, depending on the type and size
of project. It should be noted that it is the City's preference that a model select zone run shall be
used for distribution and ITE trip generation rates for project trips.
Background Traffic Forecasts
Background traffic refers to all traffic other than the traffic associated with the project itself. The
background traffic shall include intersection turning movement and segment truck volumes by
classification (converted to PCE'sl). Future scenarios shall use the truck model (converted to PCEs)
or 150 percent of the existing truck volume for major roads or increase the heavy vehicle factor
accordingly in the capacity assessment.
Several alternatives for forecasting background traffic are:
• For project opening day analysis - Use growth rates proposed by the developer's consultant
and accepted by the City. For intersections outside of the City, the growth rate shall be
approved by the affected jurisdiction. In general, this growth rate can be derived from the
regional travel demand model using linear growth assumptions. Background traffic shall also
include a manual assignment of all approved projects within a five -mile radius of the project.
• For horizon year - The traffic passenger vehicle and truck classification (in PCEs) models will
provide the needed forecasts and if requested, passenger vehicle background plus project
forecasts. The travel demand model should be used to generate intersection and segment
forecasts, if a traffic refinement process is properly applied to maximize the quality and
reasonableness of the forecasts. The model land use shall be reviewed to ensure it is inclusive
of all approved and pending projects within a five -mile radius of the project. The background
1 For light duty trucks (such as service vehicles, buses, RV's and dual rear wheels) use a PCE of 1.5. For
medium duty trucks with 3 axles use a PCE of 2.0. For heavy duty trucks with 4 axles, use a PCE of 3.0.
Alternatively, the analyst may adjust the heavy vehicle factor to account for truck intensive uses in the study
area.
10
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traffic will be derived by subtracting the project traffic from the forecast where the project is
already represented in the model. Where the project is not represented in the model, the
background traffic can be directly derived from the model (with appropriate refinement to
maintain quality and reasonableness of the forecasts).
A Note on Methodology for General Plans and Specific Plans:
In the case of analysis of General Plan updates/amendments or specific plans, the same approach
is applied as above. However, the "project" to be analyzed shall consist of the proposed land use.
For deficiency determination, use the difference between the previously approved General Plan and
the proposed revision to the General Plan. Unless otherwise agreed by the City, the analysis must
assume the maximum intensity of land uses allowed (i.e., worst case) on the parcels to which the
revision applies. All new specific plans must be analyzed based on worst case assumptions.
Although General Plans may not identify specific access locations, the analysis must assume access
locations that are reasonable, based on the location and size of the plan.
A. Traffic Added by Project, General Plan Update/Amendment, or Specific Plan
The methods for generating and distributing project trips must be consistent with the appropriate
methodology listed above. The total number of trips generated by the project must be specified
by land use. The source of the trip generation rates must be documented. Project trips (inbound
and outbound) must be identified on a graphic map for both the AM and PM peak hour or hours
being studied.
Any assumed reductions in trip generation rates, such as internal trips and transit/TDM reductions
must be documented. Pass -by trips may be allowed only for retail uses and fast-food restaurants.
The pass -by and internal trip percentages and methodology must be consistent with state of the
practice methodologies, which include the EPA's mixed-use development (MXD) trip internalization
methodology and/or the methodology contained in the latest ITE Trip Generation handbook. The
internal trip percentage must be justified by having a mixed-use development of sufficient size. In
special cases, larger reductions may be allowed; but these must be documented, justified, and
approved by the City Traffic Engineer. Reductions for transit or TDM must be accompanied by an
explanation of how the strategies will actually be implemented and may require a monitoring
program.
Industrial and warehouse truck uses must also show the estimated number and distribution of
truck trips (in PCE's) for the same hours (or the capacity assessment should reflect the revised
percentage of heavy vehicles through the study intersections). The methodology utilized to obtain
trip generation rates and truck percentages applied in traffic impact analyses for industrial and
warehouse (including 'high -cube') land uses must be clearly defined. Trip rates shall be obtained
from the latest edition of ITE's Trip Generation manual or from current and relevant studies and
shall be approved by the local jurisdiction.
B. Transit and TDM Considerations
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Transit and travel demand management strategies are a consideration in many development
projects. Requirements for such considerations are contained in the TDM ordinance. Examples of
items to include are location of transit stops in relationship to the proposed project, designation
of ridesharing coordinator, posting of information on transit routes and ridesharing information,
promotion of telecommuting and alternative work schedules, provision of transit passes, etc.
C. Traffic Model Forecasts
Provide a map showing link volumes by direction. All streets and roads with 50 or more peak -hour
(or other required analysis time period) project trips (two-way) must be shown. The factor to derive
a peak -hour from the three-hour AM peak period is 0.38. The factor to derive a peak -hour from
the four-hour PM peak is 0.28. All model forecasts shall be post processed. Post processing should
be consistent with NCHRP state of the practice methodologies.
D. Future LOS
Compute levels of service for segments and intersections based on the procedures in the latest
Highway Capacity Manual.
The adopted level of service standards for the CMP system are the minimum standards allowed in
California Government Code Section 65089(b)(1)(B): LOS E for all segments and intersections
except those designated LOS F in Chapter 2 of the CMP. In addition, a provision is made for any
LOS F facility not to deteriorate greater than 10 percent below its level of service value at the time
of initial CMP adoption. As of 1992, no segments or intersections within the City were operating at
a LOS F. In addition to the CMP level of service standards, the City's General Plan has adopted an
LOS D or better standard for all segments and intersections within the City.
Copies of the volumes, intersection geometry, capacity analysis worksheets and all relevant
assumptions must be included as appendices to the LOS analysis. It should be noted that the v/c
ratio and implied LOS that can be output by travel demand models are different from the LOS
analysis prescribed in this section. The capacities used in the model are not typically the same
capacities as used in the capacity analysis.
Intersections and segments on State highway facilities should be analyzed as a coordinated system.
Left turn, through and right turn lane queuing analysis may be required to validate an intersection's
LOS. This more detailed analysis is meant to ensure the various movements do not overflow and
impede adjacent movements and is left to the discretion of the City.
E. Description of Projected LOS Problems
Identify resulting levels of service for intersections and segments, as appropriate, on a map for
applicable time periods. Describe in the text the nature of expected LOS problems. Describe any
other deficiencies that the project may also have on the roadway network, particularly access
requirements.
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F. Project Contribution to Total New Volumes (Horizon Minus Existing) on Analyzed Links
Compute the ratio of traffic generated by the proposed development to the total new traffic
(including project traffic) generated between the existing condition and horizon year for each
analyzed link or intersection. The purpose of this calculation is to identify the proportion of volume
increase that can be attributed to the proposed project. This will be a necessary component of any
deficiency plans prepared under the CMP at a later date. The calculations are to be conducted for
all applicable hours. The results may be shown on a map or in a table by percentages to the nearest
tenth of a percent.
IV. Project Deficiencies.
The identification of project deficiencies is designed to identify potential LOS problems and to
address them before they occur. This will also provide a framework for establishing transportation
related project conditions by the City. Deficiencies beyond the boundaries of the City must be
identified in the same fashion as impacts within the City. Jurisdictions with identified deficiencies
will be provided an opportunity for review of the LOS analysis. It is the responsibility of the applicant
to obtain written concurrence on proposed improvements from the affected jurisdictions.
For conformity with the CMP, the improvements on CMP roadways must bring the roadway into
conformance with the LOS standards established for the CMP. However, the City may require
conformance to higher standards, and will be determined in consultation with the City.
Other Transportation Improvements Already Programmed and Fully Funded
Only transportation improvements that are fully funded should be assumed in forecast for horizon
year analysis. This typically consists of projects identified in the regional RTP and/or the City's
Capital Improvement Program.
Improvements Needed to Maintain LOS Standard
These should include an evaluation of intersection turn lanes, signalization, signal coordination and
link lane additions, at a minimum. Prior studies on the same sections may be furnished to the
preparer of the LOS Report and such studies may be referenced if they do, in fact, provide the
necessary improvements for the proposed project. However, the calculation of percentage of
contribution of the project to the growth in traffic must still be provided for the appropriate time
periods, as described earlier. If the physical or environmental constraints make improvements
unlikely, then the contribution may be used to improve LOS elsewhere on the system or another
location that would relieve traffic issues. The point of referencing a previously conducted study is
to avoid unnecessary duplication of effort on the same sections of roadway. Copies of previously
conducted relevant studies in the area may be obtained from the City (where available).
In some cases, additional transit and TDM strategies beyond what was in the original assumptions
may be necessary to provide an adequate improvement. These must be described and the method
for implementation must be discussed.
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LOS with Improvements
The LOS with improvements must be computed and shown on a map or table along with the traffic
LOS without improvements. Delay values, volume/capacity ratios (if appropriate), or other
measures of LOS must be included in the results (could be in an appendix) along with the letter
designation.
Cost Estimates
The costs of mitigating deficiencies must be estimated for deficiencies that occur either within or
outside the boundaries of the City. The costs must be identified separately for the City and each
affected jurisdiction. Prior studies and cost estimates by SBCTA, Caltrans and other jurisdictions
may be referenced if they remain current. Used together with the following fair -share cost
contribution estimate will provide an approximation of project contribution to the needed
improvements. This estimate is prepared for discussion purposes with the City and affected
jurisdictions. It does not imply any legal responsibility or formula for contributions to
improvements. If an improvement is identified as necessary to bring a deficiency into conformance
with the LOS standard, but physical or environmental constraints make the improvement
impractical, an equivalent contribution should be considered to improve the LOS elsewhere on the
system or another location providing direct relief.
Fair share percentage =
project trips
project trips + future development trips
V. Conclusions and Recommendations
Summary of Proposed Improvements and Costs
Provide a summary of the deficiencies, proposed improvements and the costs of those
improvements.
Other Recommendations
List any other recommendations that should be brought to the attention of the City or other
affected jurisdictions. This may include anticipated problems beyond the horizon year or on
portions of the network not analyzed.
Summary List of Typical Figures and Tables to Be Included in a LOS Report:
• Project location and 5 -mile limit study area (map)
• Project size by land use (table)
• Trips generated by land use for AM and PM weekday peak -hours of adjacent street traffic
and for daily traffic inbound and outbound (table) and other applicable time periods
• List of other planned transportation improvements affecting the project
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• Existing intersection and link volumes and levels of service (map)
• Distribution and assignment of project trips (map)
• Forecast traffic without project and with project for applicable time periods (map or table)
• LOS without project and with project (map or table)
• Improvements required to maintain LOS for project opening day and horizon year scenario
impacts (map and/or table)
• Ratio of project traffic to new traffic (new traffic means the difference between existing
and forecast) on analyzed links or intersections (map or table)
• Improvement costs broken down by City and other affected jurisdictions.
Summary of Analysis Assumptions for the TIA:
LOS Analysis Procedures and Assumptions
Intersections
• Current HCM operational analysis.
• Optimized signal timing/phasing for future signal analysis, unless assumed to be in a
coordinated system, in which case estimated actual cycle length is used. In general, the
maximum cycle length for a single signalized intersection or system should be 130 seconds
or reflective of existing signal timing (preferred) in the area.
• 10 second minimum phase time, including change interval, or reflective of existing signal
timing (preferred).
• Average arrivals, unless a coordinated signal system dictates otherwise.
• Proposed lane width.
• Exclusive right turn lane is assumed to exist if pavement is wide enough to permit a
separate right turn, even if it is not striped. (Minimum 20' from curb line to lane stripe).
• 2 second lost time/phase (4 seconds per critical phase).
• A full saturation flow rate can be assumed for an extra lane provided on the upstream of
the intersection only if this lane also extends at least 600 feet downstream of the
intersection (or to the next downstream intersection).
• PHF = 0.95 for future analysis.
• The lane utilization factor may also be set at 1.00 when the v/c ratio for the lane group
approaches 1.0, as lanes tend to be more equally utilized in such situations.
• For light duty trucks (such as service vehicles, buses, RV's and dual rear wheels) use a PCE
of 1.5. For medium duty trucks with 3 axles use a PCE of 2.0. For heavy duty trucks with 4
axles, use a PCE of 3.0. Analyst may adjust the heavy vehicle factor in the capacity analysis
to account for the presence of heavy vehicles, subject to City's review and approval.
• Industrial, warehousing and other Projects with high truck percentages should convert to
PCE's before applying thresholds or should appropriately adjust the heavy vehicle factor.
• When field saturation flow rates and any special intersection characteristics are not
available, the following field adjusted saturation flow rates are recommended for analysis.
Existing and Opening Day Scenarios
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• Exclusive thru: 1,800 vehicles per hour green per lane (vphgpl)
• Exclusive left: 1,700 vphgpl
• Exclusive right: 1,800 vphgpl
• Exclusive double left: 1,600 vphgpl
• Exclusive triple left: 1,500 vphgpl or less
Future Scenarios
• Exclusive thru: 1,900 vphgpl
• Exclusive left: 1,800 vphgpl
• Exclusive right: 1,900 vphgpl
• Exclusive double right: 1,800 vphgpl
• Exclusive double left: 1,700 vphgpl
• Exclusive triple left: 1,600 vphgpl or less
• Note: Existing field saturation flow rates should be used if they are available and
any special traffic or geometric characteristics should also be taken into account if
known to affect traffic flow.
Freeways
• Capacity of 2,200 vehicles/hour/lane (1,600/hr/lane/HOV)
• Use Caltrans truck percentages (includes trucks, buses and RV's)
• Peak -hour factor of 0.98 for congested areas and 0.95 for less congested areas
• Directional distribution of 55% and 45%, if using non -directional volumes from
Caltrans volume book
• Design speed of 70 mph
Stop Controlled Intersections
• Current HCM for 2 -way and 4 -way stops
Project -Related Assumptions
• Use the latest ITE Trip Generation Handbook or MXD model for mixed use internal trip
percentages. Higher percentages must be fullyjustified.
• Pass by trips - Retail uses and fast food restaurants only
■ Use ITE procedures to estimate percentage
• For analysis at entry points into site, driveway volume is not reduced (i.e., trip generation
rate is still the same). Rather, trips are redistributed based on the assumed prevalent
directions of pass -by trips (see recommended ITE procedure).
• Reductions for transit or TDM are a maximum of 10% unless higher can be
justified.
• Intersections will be considered deficient (LOS 7") if the critical v/c ratio equals or
exceeds 1.0, even if the LOS defined by the delay value is above the defined LOS
standard.
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• All the computer-generated traffic forecasts need to be refined for use in LOS
reports to provide the best estimate of future volumes possible. Traffic forecasts
should be post processed by using "B" turns software available through SCAG or
another approved methodology. However, the post processing of turning
movements is restricted to local models only.
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CEQA Assessment - VMT
Analysis
A key element of SB 743, signed in 2013, is the elimination of automobile delay and LOS as the sole
basis of determining CEQA impacts. The most recent CEQA guidelines, released in December 2018,
recommend VMT as the most appropriate measure of project transportation impacts. However, SB
743 does not prevent a city or county from continuing to analyze delay or LOS as part of other
plans (i.e., the General Plan), studies, or ongoing network monitoring.
The following recommendations assist in determining VMT impact thresholds and mitigation
requirements for various land use projects' Traffic Impact Analysis (TIA).
Analysis Methodology
For purposes of SB 743 compliance, a VMT analysis should be conducted for land use projects as
deemed necessary by the City Traffic Engineer and would apply to projects that have the potential
to increase the average VMT per service population (e.g., population plus employment) compared
to the City boundary. Normalizing VMT per service population essentially provides a transportation
efficiency metric that the analysis is based on. Using this efficiency metric allows the user to
compare the project to the remainder of the City for purposes of identifying transportation impacts.
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Project Screening
There are three types of screening that lead agencies can apply to effectively screen projects from
project -level assessment. These screening steps are summarized below:
Step 1: Transit Priority Area (TPA) Screening
Projects located within a TPA2 may be presumed to have a less than significant impact absent
substantial evidence to the contrary. This presumption may NOT be appropriate if the project:
1. Has a Floor Area Ratio (FAR) of less than 0.75;
2. Includes more parking for use by residents, customers, or employees of the project than
required by the City (if the City requires the project to supply parking);
3. Is inconsistent with the applicable Sustainable Communities Strategy (as determined by
the lead agency, with input from the Metropolitan Planning Organization); or
4. Replaces affordable residential units with a smaller number of moderate- or high-income
residential units.
Step 2: Low VMT Area Screening
Residential and office projects located within a low VMT-generating area may be presumed to have
a less than significant impact absent substantial evidence to the contrary. In addition, other
employment-related and mixed-use land use projects may qualify for the use of screening if the
project can reasonably be expected to generate VMT per resident, per worker, or per service
population that is similar to the existing land uses in the low VMT area. A low VMT area is defined
as an individual traffic analysis zone JAZ) where total daily Origin/Destination (O/D) VMT per
service population is lower than the City average total daily O/D VMT per service population. 3
z A TPA is defined as a half mile area around an existing major transit stop or an existing stop along a high-
quality transit corridor per the definitions below.
Pub. Resources Code, § 21064.3 - 'Major transit stop' means a site containing an existing rail transit station,
a ferry terminal served by either a bus or rail transit service, or the intersection of two or more major bus
routes with a frequency of service interval of 15 minutes or less during the morning and afternoon peak
commute periods.
Pub. Resources Code, § 21155 - For purposes of this section, a 'high-quality transit corridor' means a
corridor with fixed route bus service with service intervals no longer than 15 minutes during peak commute
hours.
3 TAZs are geographic polygons similar to Census block groups used to represent areas of homogenous
travel behavior. Service population is population plus employment. Used with VMT, it provides a
normalized standard unit for comparison purposes while accounting for the population and/or
employment in a given area.
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To identify if the project is in a low VMT-generating area, the analyst may review the SBCTA
screening tool and apply the appropriate threshold (identified later in this chapter) within the tool.
Additionally, as noted above, the analyst must identify if the project is consistent with the existing
land use within that traffic analysis zone JAZ) and use professional judgement to determine that
there is nothing unique about the project that would otherwise be mis-represented utilizing the
data from the travel demand model.
The SBCTA screening tool can be accessed at the following location:
https:Hdevapps.fehrandpeers.com/sbctavmt/
(this link is subject to updates and source of information should be verified with City staff)
The City of Rancho Cucamonga TPAs and low VMT areas can also be found in the figures attached
to the end of this document. The analyst should confirm these figures are up to date and represent
the latest available information.
Alternative data sources can be reviewed to further refine low-VMT areas, such as Streetlight's
commercially available VMT data (e.g. big data). This data source could also be reviewed to
determine if it is in a low VMT area instead of the SBCTA screening tool data.
For low VMT screening to be satisfied, the analyst mush verify that the project land uses would not
alter the existing built environment in such a way as to increase the rate or length of vehicle trips
(e.g., the proposed project is consistent with existing land use in the area, the project would be
expected to contribute VMT consistent with existing land use in the area, and the project would not
significantly alter travel patterns in the area).
Step 3: Project Type Screening
Local serving retail projects less than 50,000 square feet may be presumed to have a less than
significant impact absent substantial evidence to the contrary. Local serving retail generally
improves the convenience of shopping close to home and has the effect of reducing vehicle travel.
In addition to local serving retail, the following uses may, at the discretion of the City, be presumed
to have a less than significant impact as their uses are often local serving in nature:
• Local parks
• Day care centers
• Local -serving retail uses less than 50,000 square feet, including:
o Gas stations
o Banks
o Restaurants
o Shopping Centers
• Student housing projects on or adjacent to college campuses
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• Local -serving assembly uses (places of worship, community organizations)
• Community institutions (public libraries, fire stations, local government)
• Local serving community colleges that are consistent with the assumptions noted in the
RTP/SCS
• Affordable or supportive housing'
• Assisted living facilities
• Senior housing (as defined by HUD)
• Projects generating less than 250 daily vehicle trips
o This generally corresponds to the following "typical" development potentials:
■ 25 single family housing units
■ 36 multi -family, condominiums, or townhouse housing units
■ 23,000 sq. ft. of office
■ 34,000 sq. ft. of light industrial'
■ 143,000 sq. ft. of warehousing'
■ 180,000 sq. ft. of high cube transload and short-term storage warehouse'
Any project that uses the designation of "local -serving" will be required to demonstrate that it's
users (employees, customers, visitors) would be existing within the community. As such, the project
would not generate new "demand" for the project land uses, but the land use meets existing
demand that would shorten the distance that residents, employees, customers, or visitors would
otherwise travel.
VMT Assessment for Non -Screened Development
Projects not screened through the steps above or exempt under CEQA will be required to complete
a VMT analysis and forecasting through the SBTAM model to determine if they have a significant
VMT impact. This analysis is to include 'project generated VMT' and 'project effect on VMT'
estimates for the project TAZ (or TAZs) under the following scenarios:
• Baseline conditions - This data is already available in the web screening map.
• Baseline plus project for the project - The project land use would be added to the project
TAZ or a separate TAZ would be created to contain the project land uses. A full base year
' The project must provide 100% of residential units as affordable or supportive housing
5 This threshold ties to historical data and patterns of development in the City for small development
projects, including consideration of a project's size (and/relative to) its potential impact on VMT within the
City boundary.
' Threshold may be higher depending on the tenant and the use of the site. This number was estimated
using rates from ITE's Trip Generation Manual.
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model run would be performed and VMT changes would be isolated for the project TAZ
and across the full model network. The model output must include reasonableness checks
of the production and attraction balancing to ensure the project effect is accurately
captured. If this scenario results in a less -than -significant impact, then additional
cumulative scenario analysis may not be required (more information about this outcome
can be found in the Thresholds Evaluation discussion later in this chapter).
Cumulative no project - This data is available from SBCTA.
Cumulative plus project - The project land use would either be added to the project TAZ
or a separate TAZ would be created to contain the project land uses. The addition of
project land uses should be accompanied by a reallocation of a similar amount of land
use from other TAZs; especially if the proposed project is significant in size such that it
would change other future developments. Land use projects will generally not change
the cumulative no project control totals for population and employment growth. Instead,
they will influence the land use supply through changes in general plan land use
designations and zoning. If project land uses are simply added to the cumulative no
project scenario, then the analysis should reflect this limitation in the methodology and
acknowledge that the analysis may overestimate the project's effect on VMT.
The model output should include total VMT, which includes all vehicle trips and trip purposes, and
VMT per service population (population plus employment). Total VMT (by speed bin) is needed as
an input for air quality, greenhouse gas (GHG), and energy impact analysis while total VMT per
service population is recommended for transportation impact analysis'.
Both "plus project" scenarios noted above will summarize two types of VMT: (1) project generated
VMT per service population and comparing it back to the appropriate benchmark noted in the
thresholds of significance, and (2) the project effect on VMT, comparing how the project changes
VMT on the network' looking at Citywide VMT per service population or a sub -regional VMT per
service population and comparing it to the no project condition.
The analyst should clearly document the VMT methods used for the project generated VMT and
the project effect on VMT.
' The VMT produced for the air quality, greenhouse gas (GHG), and energy impact analysis should use the
same methodology (origin/destination) as the transportation impact analysis. However, the VMT presented
in the transportation chapter will be presented as total VMT per service population, while the VMT presented
in the other chapter will be as total VMT by speed bin.
8 Network -based VMT is also referred to as boundary method VMT. For most projects, boundary method for
the City should be adequate. For projects located near the City limit, an alternative boundary should be
considered that captures the true effect the project has on local traffic. This could be determined using
average trip length to/from the site or other approach to completely capture changes in VMT.
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Project -generated VMT shall be extracted from the travel demand forecasting model using the
origin -destination trip matrix and shall multiply that matrix by the final assignment skims. The
project -effect on VMT shall be estimated using a sub -regional boundary (such as a City limit or
County line) and extracting the total link -level VMT for both the no project and with project
condition.
In some cases, it may be appropriate to extract the project -generated VMT using the production -
attraction (P/A) trip matrix instead of the origin -destination trip matrix (e.g. pulling VMT from the
model at a step when trips can be tracked by trip purpose). This may be appropriate when a project
is entirely composed of retail or office uses and there is a need to isolate the home -based -work
(HBW) VMT for the purposes of isolating commute VMT. For most projects in the City, and
especially for "mixed use" (i.e. composed of both residential and retail/office uses) projects, project -
generated VMT should be extracted using the origin -destination method to provide consistency of
reported VMT with the VMT used in the air quality, GHG, and energy sections of the environmental
document. The City should evaluate the appropriate methodology based on the project land use
types and context.
A detailed description of this process is attached to these guidelines.
CEQA VMT Impact Thresholds
The City of Rancho Cucamonga has selected a threshold based on the baseline VMT performance
in the City.
VMT Impacts
An example of how VMT thresholds would be applied to determine potential VMT impacts is
provided below.
A project would result in a significant project generated VMT impact under either of the
following conditions:
1. The baseline project generated VMT per service population exceeds the City of
Rancho Cucamonga baseline VMT per service population, or
2. The cumulative project generated VMT per service population exceeds the City of
Rancho Cucamonga baseline VMT per service population.
(As of June 2020, the baseline VMT per service population for the City of Rancho
Cucamonga is 32.0 calculated using the O/D method, and 26.5 calculated using the
P/A method)
The project's impact on VMT would also be considered significant if it resulted in the
following condition:
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1. The cumulative link -level boundary VMT per service population within City of
Rancho Cucamonga' increases under the plus project condition compared to the
no project condition.
Please note that the cumulative no project shall reflect the adopted RTP/SCS; as such, if a project is
consistent with the regional RTP/SCS (i.e. the adopted General Plan), then the cumulative impacts
shall be considered less than significant subject to consideration of other substantial evidence.
Please note that as of May 2020, the City of Rancho Cucamonga began updating its General Plan.
The City plans to reevaluate their VMT impact threshold to better reflect City goals and policies
related to VMT. The analyst should confirm with City staff that the most recent threshold of
significance is being applied.
VMT Mitigation Measures
To mitigate VMT impacts, the following choices are available to the applicant:
1. Modify the project's built environment characteristics to reduce VMT generated by the
project.
2. Implement transportation demand management (TDM) measures to reduce VMT
generated by the project.
3. Participate in a VMT fee program and/or VMT mitigation exchange/banking program (if
they exist) to reduce VMT from the project or other land uses to achieve acceptable levels
As part of the SBCTA Implementation Study, key TDM measures that are appropriate to the region
were identified.
Measures appropriate for most of the SBCTA region are summarized in Attachment B of the TDM
Strategies Evaluation Memorandum and available from SBCTA. It should be noted that the
availability, applicability, and effectiveness of VMT mitigation measures is evolving and this
memorandum may be out of date. Evaluation of VMT reductions should be evaluated using state -
of -the -practice methodologies recognizing that many of the TDM strategies are dependent on
building tenant performance over time. As such, actual VMT reduction cannot be reliably predicted
and monitoring may be necessary to gauge performance related to mitigation expectations.
' Please note, that for most projects establishing a boundary of the City limits should be sufficient. However,
for larger projects or projects located near the City limit, a larger boundary should be applied to ensure
that the true project effect is not truncated. Typically, doubling the average trip length to/from the site
could establish an appropriate boundary if the City limit is not appropriate.
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CEQA Assessment - Active
Transportation and Public
Transit Analysis
Potential impacts to public transit, pedestrian facilities and travel, and bicycle facilities and travel
can be evaluated using the following criteria.
• A significant impact occurs if the project conflicts with adopted policies, plans, or programs
regarding public transit, bicycle, or pedestrian facilities, or otherwise decreases the
performance or safety of such facilities.
Therefore, the TIA shall include analysis of a project to examine if it is inconsistent with adopted
policies, plans, or programs regarding active transportation or public transit facilities, or otherwise
decreases the performance or safety of such facilities and make a determination as to whether it
has the potential to conflict with existing or proposed facilities supporting these travel modes.
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CE QA VNIT Transportation
Impact Analysis Format
The recommended TIA format for VMT analysis is as follows:
1. Executive Summary
a. Table summarizing significant impacts and mitigation measures
2. Introduction
a. Purpose of the TIA and study objective
b. Project location and vicinity map (Exhibit)
c. Project size and description
d. Existing and proposed land use and zoning
e. Site plan and proposed project (Exhibit)
f. Proposed project opening year and analysis scenarios
3. Methodology and CEQA Significant Impact Thresholds
4. Existing Conditions
a. Existing roadway network (Exhibit)
b. Existing bicycle facilities (Exhibit)
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c. Existing transit facilities (Exhibit)
d. Existing pedestrian facilities
S. Safety and Operation Improvement Analysis
6. Active Transportation and Public Transit Analysis
7. Vehicle Miles Traveled (VMT) Analysis
a. Project VMT per person/employee for all analysis scenarios
b. Project effect on VMT for all analysis scenarios
c. Identification of VMT impacts
d. Proposed VMT Mitigation Measures
8. Appendix
a. Approved scope of work
b. VMT and TDM calculations
c. VMT and TDM mitigation calculations
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Attachments
Detailed VMT Forecasting Information
Most trip -based models generate daily person trip -ends for each TAZ across various trip purposes
(home -based -work, home -based -other, and non -home-based, for example) based on population,
household, and employment variables. This may create challenges for complying with the VMT
guidance because trip generation is not directly tied to specific land use categories. The following
methodology addresses this particular challenge among others.
Production and attraction trip -ends are separately calculated for each zone, and generally:
production trip -ends are generated by residential land uses and attraction trip -ends are generated
by non-residential land uses. OPR's guidance addresses residential, office, and retail land uses.
Focusing on residential and office land uses, the first step to forecasting VMT requires translating
the land use into model terms, the closest approximations are:
• Residential: home-based production trips
• Office: home-based work attraction trips
Note that this excludes all non -home-based trips including work -based other and other -based
other trips.
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The challenges with computing VMT for these two types of trips in a trip -based model are 1)
production and attraction trip -ends are not distinguishable after the P/A to O/D conversion process
and 2) trip purposes are not maintained after the mode choice step. For these reasons, it not
possible to use the VMT results from the standard vehicle assignment (even using a select zone re-
assignment). A separate post -process must be developed to re -estimate VMT for each zone that
includes trip -end types and trip purposes.
To calculate VMT:
• Re -skim final loaded congested networks for each mode and time period
• Run a custom P/A to O/D process that replicates actual model steps, but:
o Keeps departure and return trips separate
o Keeps trip purpose and mode separate
o Converts person trips to vehicle trips based on auto occupancy rates and isolates
automobile trips
o Factors vehicle trips into assignment time periods
• Multiply appropriate distance skim matrices by custom O/D matrices to estimate VMT
• Sum matrices by time period, mode, and trip purpose to calculate daily automobile VMT
• Calculate automobile VMT for individual TAZs using marginal totals:
o Residential (home-based) - row of departure matrix plus column of return matrix
o Office (home-based work) - column of departure matrix plus row of return matrix
Appropriateness Checks
Regardless of which method is used, the number of vehicle trips from the custom P/A to O/D
process and the total VMT should match as closely as possible with the results from the traditional
model process. The estimated results should be checked against the results from a full model run
to understand the degree of accuracy. Note that depending on how each model is setup, these
custom processes may or may not include IX/XI10 trips, truck trips, or special generator trips (airport,
seaport, stadium, etc.).
When calculating VMT for comparison at the study area, citywide, or regional geography, the same
methodology that was used to estimate project specific VMT should be used. The VMT for these
comparisons can be easily calculated by aggregating the row or column totals for all zones that are
within the desired geography.
io IX/XI trips refer to trips that start inside the model boundary and end outside of it (IX), and trips that start
outside the model boundary and end inside it (XI).
Page 654
Senate Bill 743
CEQA Analysis of Transportation Impacts
City Council Meeting
6/17/2020
EVOLUTION OF CEQA GUIDELINES UPDATES
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Revised
Proposal on
Updates to
the CEQA
Guidelines on
Evaluating
Transportation
Impacts in
CEQA
Implementing Senate Bill
743 (Steinberg, 2013)
SB 743
(2013)
A134 7
(2013)
AB
2245
(2012)
Legislation
requiring
updates to
the CEQA
Guidelines AB 32
(2006)
SB 97
(2007)
SB 375
(2008)
SB 226 AB
(2011) 1358
(2008)
SB 743 OVERVIEW
Intent of Legislation
Appropriately balance the needs of congestion management
with statewide goals related to:
Infill Development
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No I
Promote public health
through active transportation
(e.g. walking, biking)
Reducing Greenhouse
Gas Emission
SB 743 IMPLEMENTATION TIMELINE
September 2013 —
Governor Signed
SB 743
December 2018 —
OPR Finalized
State CEQA
Guidelines
December 2018 —
Natural Resources
Agency Updated
CEQA Guidelines
Agencies have
until July 1St, 2020
to implement
VMT thresholds
21 099
(b)(2) Upon certification of the guidelines by the Secretary of the Natural Resources Agency pursuont to this section, automobile
deiay, as described solely by level ofservice or similar measures of vehicular capacityor traffic congestion shall not be considered
a significant impact on the environment pursuant to this division, except in locations specifrcollyidentifred in the gaidefines, ifany.
WHAT IS SB 743 TRYING TO CHANGE?
From our current methodology—Vehicle Delay
❖ Eliminates use of vehicle delay, level of service (LOS), and other measures of
vehicular capacity or traffic congestion as a basis for determining significant
transportation impacts on the environment
➢ Currently LOS is used as a threshold in CEQA to determine improvements to
mitigate impacts by increasing capacity of roadways and intersections
WHAT IS SB 743 TRYING TO CHANGE?
To new metrics for analysis — Vehicle Miles Traveled
❖ Introduces the use of vehicle miles traveled, a product of both trip frequency and
trip length, to account for total distance traveled by a driver
➢ Requires Vehicle Miles Traveled (VMT) per capita to be the new analysis metric
for determining impacts on the environment from transportation
➢ Changes where significant impacts
occur and mitigations to address
these impacts
WHAT IS VMT?
HOW DOES THE CITY COMPLY?
❖ Adopt thresholds of significance and guidance
policies for land use projects
❖ Steps to analyze VMT for all projects
1) Evaluate project by screening criteria
2) Calculate VMT generated by project
3) Compare project VMT to adopted threshold
4) Document impact
5) Mitigate impact
TYPES OF PROJECTS SCREENED FOR VIVIT ANALYSIS
OPR Technical Advisory Recommends that certain projects can be
screened from VMT Assessment:
Transit Priority Area
• Affordable housing
• Fewer than 250 daily trips
• Local serving retail less than 50,000 square feet
• Local serving projects (Schools, Day Cares, Public
' nstitutions
LOW VIVIT AREA IN THE CITY
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Daily Total OD VMT per Service Pa ulation for Base Year 2016
Comparison to City Average
TRAFFIC IMPACT ANALYSIS GUIDELINE
A guideline to help land use projects meet CEQA &City
requirements
➢ Standard procedures and format for TIA Reports
➢ Acceptable assumptions and parameters to be used
➢ Should be updated from time to time as new information arise
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