HomeMy WebLinkAbout2020/03/05 - Agenda Packet - Library Board of TrusteesMARCH 5, 2020
LIBRARY BOARD OF TRUSTEES AGENDA
COUNCIL CHAMBERS
CITY OF RANCHO CUCAMONGA
10500 CIVIC CENTER DRIVE
RANCHO CUCAMONGA, CALIFORNIA
5:00 P.M. - CALL TO ORDER
Roll Call:
President, Kristen Murrieta-Morales
President Pro Tern, Mary Hannah
Board Member, Christine DeVries
Board Member, Luella G. Hairston, Esq.
Board Member, Janet Temkin
A. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the Library Board of
Trustees on any item listed on the agenda. State law prohibits the Library Board of
Trustees from addressing any issue not previously included on the Agenda. The
Board may receive testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed
necessary by the Chair, depending upon the number of individual Members of the
audience. This is a professional business meeting and courtesy and decorum are
expected. Please refrain from any debate between audience and speaker, making
loud noises or engaging in any activity which might be disruptive to the decorum
of the meeting.
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-
controversial. They will be acted upon by the Library Board of Trustees at one time
without discussion. Any item may be removed by a Member or member of the
audience for discussion.
B1. Consideration to approve the Minutes of February 6, 2020.
B2. Consideration to approve the Library Revenue Balance Report of 2019/2020 Budget.
MARCH 5, 2020
LIBRARY BOARD OF TRUSTEES AGENDA
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony, although the
President may open the meeting for public input.
C1. Consideration and discussion regarding the Library Status Report.
a) Consideration and discussion regarding general announcements. The oral report
will be presented by Julie A. Sowles, Library Director.
b) Consideration and discussion regarding a review of Library Statistics. The report will
be presented by Cara Vera, Library Services Manager.
C2. Consideration and discussion regarding Children's Services, Adult Services and Library
Programming. The oral report will be presented by Cara Vera, Library Services Manager.
C3. Consideration and discussion regarding YALSA Grant recap. Presented by Cara Vera,
Library Services Manager.
D. BOARD BUSINESS
The following items have been requested by the Library Board of Trustees for
discussion. They are not public hearing items, although the President may open
the meeting for public input.
D1. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per
Board Member.)
E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
This is the time for the Library Board of Trustees to identify the items they wish to
discuss at the next meeting. These items will not be discussed at this meeting, only
identified for the next meeting.
Page 2of3
MARCH 5, 2020
LIBRARY BOARD OF TRUSTEES AGENDA
F. ADJOURNMENT
I, Jennifer Palacios, Library Administrative Secretary of the City of Rancho
Cucamonga, or my designee, hereby certify that a true, accurate copy of the
foregoing agenda was posted on day, Saturday, February 29, 2020, seventy-two
(72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center
Drive.
.Ignnife(r'Palacios
Library Executive Assistant II
City of Rancho Cucamonga
Mission Statement
Igniting Curiosity
Transforming Lives
Creating Community
If you need special assistance or accommodations to participate in this meeting, please contact the
Library at (909) 477-2720. Notification of 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility. Listening devices are available for the hearing
impaired.
Page 3 of 3
LIBRARY BOARD OF TRUSTEES MEETING MINUTES
REGULAR MEETING - 6:00 P.M.
CALL TOORDER -COUNCIL CHAMBERS
The regular meeting of the Library Board of Trustees was held on Thursday, February 6, 2020, in
the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. President Pro Tem Mary Hannah called the meeting to order at 6:01 p.m.
Present were Members Hairston, Hannah and Temkin.
Also present were: Julie A. Sowles, Library Director, Cara Vera, Library Services Manager and
Jennifer Palacios, Executive Assistant 11.
President Pro Tem Hannah led the Pledge of Allegiance.
None.
A. PUBLIC COMMUNICATIONS
B. CONSENT CALENDAR
Bi . Consideration to approve the Minutes of December 5, 2019.
MOTION: Moved by Member Hairston, seconded by Member Temkin, to approve Consent
Calendar Item Bi. Motion carried 3-0-2 (with Member DeVries and Murrieta-Morales
absent).
B2. Consideration to approve the Library Revenue Balance Report of 2019/2020 Budget.
MOTION: Moved by Member Temkin, seconded by Member Hairston, to approve Consent
Calendar Item B2. Motion carried 3-0-2 (with Member DeVries and Murrieta-Morales
absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Consideration and discussion regarding the Library Status Report.
a) Consideration and discussion regarding general announcements. The oral report
will be presented by Julie A. Sowles, Library Director.
Library Director Sowles presented a Library Services update report
b) Consideration and discussion regarding a review of Library Statistics. The report will
be presented by Cara Vera, Library Services Manager.
Item B1-1
LIBRARY BOARD OF TRUSTEES MEETING MINUTES
Library Services Manager Vera shared information from the Library Statistics for Fiscal Year
2019 20 document and reported the Children's Programs statistics need to be corrected and
an update will be sent via email. (Copy on file).
C2. Consideration and discussion regarding Children's Services, Adult Services and Library
Programming. The oral report will be presented by Cara Vera, Library Services Manager.
Library Services Manager Vera gave an update regarding upcoming Library Service
Programs.
C3. Consideration and discussion regarding LINK+ Oral presentation by Julie A. Sowles, Library
Director.
Library Director Sowles presented an oral staff report and PowerPoint presentation (Copy
on file).
D. BOARD BUSINESS
D1. Consideration and discussion to make a recommendation to the City Council Library
Subcommittee regarding the Macmillan eBooks embargo. The oral report will be presented
by Julie A. Sowles, Library Director.
Library Director Sowles gave a presentation regarding the Macmillan eBooks embargo and
offered several options on how to address the issue.
MOTION: Moved by Member Hairston, seconded by Member Hannah, to approve the
following recommendations to the City Council Library Subcommittee:
1. Send a letter to the CEO of Macmillan asking him to reconsider his decision and to state
the negative impact it is having on our residents.
2. Ask the Mayor to consider signing the Urban Libraries Council's Statement on Equitable
Public Access to E-Books.
3. Revisit the situation again in the future in order to reconsider the idea of possibly
boycotting Macmillan eFormats. (The Library would still purchase print and audiobook
versions of Macmillan titles, but not eFormats.)
Motion carried 3-0-2 (with Member De Vries and Murrieta-Morales absent).
Item B 1-2
LIBRARY BOARD OF TRUSTEES MEETING MINUTES
D2. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per
Board Member.)
None.
Board Member Hannah read an article regarding inventions used in our daily lives in honor
of Black History Month.
F. IDENTIFICATION OF ITEMS FOR THE NEXT'MEETING
G. ADJOURNMENT
President Pro Tem Hannah adjourned the meeting at 7:37 p.m.
Respectfully submitted,
Jennifer Palacios
Library Executive Assistant II
Item B 1-3
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2020 GL Budtet to Actual -with Encumbrances
Report Date Jan 2020
58°ro of }'car complete
Remaining
Object Description Budget IIITD Actua YTD Actua Encumbrance Balance %
Revenue Accounts
Key: 1290000 - Library Fund
4419
Other Rental. -Lease Income
4512
Library Card & Merchndse Sales
4515
Interlibrary Loan (ILL)
4565
Passport Processing Fees
4567
Passport Photo Fees
4570
Sale of Printed Material
4690
Contract Classes -Library
4691
Program Revenue -Library
4907
Private Contributions Library
4914
Non -Abated Reimbursements
4941
Other Revenue - ActiveNet
Totalfor Ors; Kky 1290000.,
Total. for Revemec Accounts:
10,000.00
365.00
5,360.50
0.00
4,639.50
46.39
5,000.00
290.00
2,287.50
0.00
2,712.50
54.25
100.00
21.00
72.00
0,00
28.00
28.00
120,000.00
13,710.55
75,207.02
0.00
44,792,98
37.32
20,000.00
2,342.62
12,707.84
0.00
7,292.16
36.46
24,000.00
2,230.48
15,018.64
0.00
8,981.36
37.42
10,000.00
0.00
6,921.00
0.00
3,079.00
30.79
1,500.00
643.09
3,350.97
0.00
-1,850.97
-123.39
140,000.00
77,000.00
112,000.00
0.00
28,000.00
20.00
15,000.00
1,504.53
8,591.35
0.00
6,408.65
42.72
0.00
0.00
121.66
0.00
-121.66
0.00
345,600.00
98,107.27
241,638.48
0.00
103,961.52
30.08
345,600.00 98,107.27 241,638.48 0.00 103,961.52 30.08
ARCHIBALD LIBRARY REVENUE REPORT
Jan uary-20
LIBRARY SALE OF
CARD & NON -ABATED INTERLIBRARY PRINTED PASSPORT
MERCHNDSE REIMBURSEMENTS LOAN (ILL) MATERIAL FEES
SALES
$162.00 $991.52 $12.00 $1,357.13 $8,630.67
BIANE LIBRARY REVENUE REPORT
January-20
LIBRARY OTHER
CARD & NON -ABATED INTERLIBRARY SALE E PASSPORT RENTAU OTHER
PRINTED
MERCHNDSE REIMBURSEMENTS LOAN (ILL) D FEES LEASE
SALES MATERIAL INCOME AACNETIVENET
$128.00 $519.50 $9.00 $879.85 $7r422.50 $340.96 -$2.00
Item B2-1
`, #'Ak - .
RANCHO
CUCAMONGA
LIBRARY SERVICES
DATE: March 5, 2020
TO: Rancho Cucamonga Library Board of Trustees
FROM: Julie A. Sowles, Library Director
INITIATED BY: Cara Vera, Library Services Manager
SUBJECT: LIBRARY USE STATISTICS
RECOMMENDATION:
No recommendation. For information purposes, only.
BACKGROUND:
Library use statistics are kept each month to provide data on the measurable activities of both our
physical and virtual library locations.
ANALYSIS:
Attached are January 2020 statistics reports. Program and library use statistics for these months
traditionally show strong use patterns and program attendance as students return to school and
families return to routine activities after the December holiday breaks.
Metrics continue to indicate a solid increase in use of Library eResources, including eBooks and
eAudiobooks. Use of these resources continues to grow in the mainstream as library patrons
become more and more comfortable with the many types of digital devices needed to access
them (i.e., smartphones, tablets, eReaders, etc.).
FISCAL IMPACT:
li<I'TiT:�
COUNCIL GOAL(S) ADDRESSED:
Not Applicable.
ATTACHMENT(S):
Library Use Statistics
C1, W-1
General
Days Open
Library Visitors
Items Borrowed - Physical
Items Borrowed - Downloads*
Information Questions
Patrons Registered
Computer Use
Programs
Adult
Children's
Outreach
Second Story
Special
Tech
Teen
Tours & Group Visits
Literacy
Adult Literacy
Back 2 Basics
Housecalls
Virtual Library
Online Resources (searches)
Website visits
Passports
Passports Issued
*e800ks, eAudiobooks, eMagazines
Library Statistics for January 2020
2019-2020
2018-2019
2019-2020
2019-2020
(Combined)
(Combined)
(Archibald)
(Slane)
54
54
29
25
40,340
40,807
21,148
19,192
74,738
85,130
38,978
35,760 ;1
4,714
3,720
n/a
n/a
13,182
12,680
6,419
6,763
726
817
362
364
3,687
3,842
2,322
1,365
2019-2Q20
(Attendance)
96
1,371
10
197
35
87
68
290
2019-2020
(4 of Participants)
26
0
8
2019-2019
(Aidlendance)'
132
1,514
19
17
33
49
59
362
2018-2019
(# of Participants)
26
0
9
2019-2020
2018-2019
2,993
2,111
17,739
33,705
2019-2020
'2Q1'8.2019.
413
Ho
201-9=2020 2018-20 9
(# of Programs) (# of Programs)
8 7
87 74
1 2
10 2
3 2
8 3
2 2
2 3
% Change
0%
0%
-11 %
% Change
42%
-47%
% Change
9%
% Change
% Change
(Attendance)
-27%
-9%
-47%
1059%
6%
78%
15%
-20%
YTD
(2019-2020)
373
291,024
506,338
54,812
89,430
5,044
36,755
_ YTD
(291 s-2M) a
672
13,066
2,329
1,740
1,161
610
463
519
January 2020 Program Attendance
n
Cr
i
w
gy Adult
is Children's
■ Outreach
w Second Story
m Special
m Tech
■ Teen
■ Tours &
Group Visits