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Home My WebLink About2020/06/04 - Agenda Packet - Library Board of TrusteesAGENDA LIBRARY BOARD OF TRUSTEES THURSDAY, JUNE 49 2020 Pursuant to Governor Newsom`s Executive Order N-25-20, members of the Library Board of Trustees and staff will be participating in this meeting via a teleconference. In the interest of maintaining appropriate social distancing, members of the public will participate in the meeting remotely, either telephonically or electronically. Members of the public can observe and offer comment at this meeting remotely by dialing (669) 900-6833, meeting code 826-1063-1496, or electronically via https:/Izoom.us/i/82610631496. If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act ("ADA"), please contact Jennifer Palacios at Jennifer.Palacios@CityofRC.us or (909) 774-3940, at least 48 hours prior to the meeting for assistance. 6:00 P.M. -CALL TO ORDER Roll Call: President, Kristen Murrieta-Morales President Pro Tem, Mary Hannah Board Member, Christine DeVries Board Member, Luella G. Hairston, Esq. Board Member, Janet Temkin A. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board of Trustees from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individual Members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. THURSDAY, JUNE 4, 2020 LIBRARY BOARD OF TRUSTEES AGENDA B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. B1. Consideration to approve the Minutes of May 7, 2020. B2. Consideration to approve the Library Revenue Balance Report of 2019/2020 Budget. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. C1. Consideration and discussion regarding general announcements and statistics. The oral report will be presented by Julie A. Sowles, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. D1. Consideration to approve Holiday Closures for the Calendar Year 2021. D2. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. Page 2 of 3 THURSDAY, JUNE 45 2020 LIBRARY BOARD OF TRUSTEES AGENDA F. ADJOURNMENT I, Jennifer Palacios, Library Executive Assistant of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on day, Saturday, May 30, 2020, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. nnife Palacios Library Executive Assistant II City of Rancho Cucamonga Mission Statement Igniting Curiosity Transforming Lives Creating Community If you need special assistance or accommodations to participate in this meeting, please contact the Library at (909) 774-3940. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Page 3 of 3 Thursday, May 7 ,2020 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES REGULAR MEETING - 6:00 P.M. CALL TO ORDER —TELECONFERENCE The regular meeting of the Library Board of Trustees was held on Thursday, May 7, 2020, via a teleconference. President Murrieta-Morales called the meeting to order at 6:00 p.m. Present were Members De Vries, Hairston, Hannah and Temkin. Also present were: Julie A. Sowles, Library Director and Jennifer Palacios, Executive Assistant II. None. A. PUBLIC COMMUNICATIONS B. CONSENT CALENDAR 61. Consideration to approve the Minutes of March 5, 2020. MOTION: Moved by Member Hairston, seconded by Member De Vries, to approve Consent Calendar Item B1. Motion carried 5-0-0. B2. Consideration to approve the Library Revenue Balance Report of 2019/2020 Budget. MOTION: Moved by Member Temkin, seconded by Member Hairston, to approve Consent Calendar Item B2. Motion carried 5-0-0. C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. Library Director Sowles presented a Library Services update report. D. BOARD BUSINESS D1. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) President Murrieta-Morales thanked Library staff for going above and beyond putting together a collection of books for her children to read. Member De Vries thanked Library staff for continuing to provide service to the community. Member Temkin thanked Library staff and Library Director Sowles leadership during this difficult time. She shared the first virtual Storytime of the Five Little Speckled Frogs was a hit with her grandson, which is his favorite book. Item 61-1 Thursday, May 7 ,2020 None. CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES Member Hairston thanked Library Director Sowles for sharing the Daily Bulletin article regarding the Library's Curbside Pickup. President Pro-Tem Hannah thanked Library staff for holding down the fort. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING G. ADJOURNMENT President Murrieta-Morales adjourned the meeting at 6.44 p.m. Respectfully submitted, Jennifer Palacios Library Executive Assistant 11 Item B 1-2 CITY OF RANCHO CUCAMONGA Fiscal fear: 2020 GL Budget to Actual with Encumbrances Report Date: Ma} 2070 - �o 9_o of % car complete Remaining Object Description Budaet _1ITD Actual YTD Actual Encumbrance Balance % Revenue Accounts Key 1290000 - Library Fund 4419 Other Rental/Lease Income 4512 Library Card & 1-lerchndse Sales 4515 Interlibrary Loan (ILL) 4565 Passport Processing Fees 4567 Passport Photo Fees 4570 Sale of Printed Material 4690 Contract Classes -Library 4691 Program Revenue -Library 4907 Private Contributions Library 4914 Non -Abated Reimbursements 4941 Other Revenue - ActiveNet 7olal for Org IieY 1290000: Total for Revenue .lccounts. 10,000.00 0.00 6,802.50 0.00 3,197.50 31.97 5,000.00 0.00 2,755.00 0.00 2,245.00 44.90 100,00 0.00 81.00 0.00 19.00 19.00 120,000.00 0.00 98,982.01 0.00 21,017.99 17.51 20,000.00 0.00 16,943.02 0.00 3,056.98 15.28 24,000.00 0.00 19,130.43 0,00 4,869.57 20.28 12,000.00 0.00 7,824.00 0.00 4,176.00 34.80 3,500.00 0.00 3,426.85 0.00 73.15 2.09 140,000.00 0.00 112,000.00 0.00 28,000.00 20.00 15,000.00 105.81 10,552.62 0.00 4,447.38 29.64 460.00 0.00 167.24 0.00 292.76 63.64 350,060.00 105.81 278,664.67 0.00 71,395.33 20.39 350,060.00 105.81 278,664.67 0.00 71,395.33 20.39 Item 82--1 2021 Holiday Closures Adopted by Library Board of Trustees: June 4, 2020 NEW YEAR'S DAY MARTIN LUTHER KING JR. DAY PRESIDENTS' DAY *EASTER CITY STAFF DEVELOPMENT DAY *MEMORIAL DAY SUNDAY MEMORIAL DAY INDEPENDENCE DAY INDEPENDENCE DAY OBSERVED *LABOR DAY SUNDAY LABOR DAY VETERANS' DAY THANKSGIVING WINTER HOLIDAY CLOSURE * Proposed due to low usage Friday, January 1 Monday, January 18 Monday, February 15 Sunday, April 4 TBD (Biane Library only) Sunday, May 30 Monday, May 31 Sunday, July 4 Monday, July 5 Sunday, September 5 Monday, September 6 Thursday, November 11 Thursday/Friday, November 25 and 26 December 23 through January 4, 2021 Item D1-1