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Home My WebLink About2020/09/03 - Agenda Packet - Library Board of Trustees AGENDA LIBRARY BOARD OF TRUSTEES THURSDAY, SEPTEMBER 3, 2020 Pursuant to Governor Newsom's Executive Order N-25-20, members of the Library Board of Trustees and staff will be participating in this meeting via a teleconference. In the interest of maintaining appropriate social distancing, members of the public will participate in the meeting remotely, either telephonically or electronically. Members of the public can observe and offer comment at this meeting remotely by dialing (669) 900-6833, meeting code 874 2799 3384, or electronically via https://us02web.zoom.us/j/87427993384? If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act ("ADA"), please contact Jennifer Palacios at Jennifer.Palacios@CityofRC.us or (909) 774-3940, at least 48 hours prior to the meeting for assistance. 6:00 P.M. – CALL TO ORDER Roll Call: A. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board of Trustees from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individual Members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. President, Kristen Murrieta-Morales President Pro Tem, Luella G. Hairston, Esq. Board Member, Christine DeVries Board Member, Mary Hannah Board Member, Janet Temkin THURSDAY, SEPTEMBER 3, 2020 LIBRARY BOARD OF TRUSTEES AGENDA Page 2 of 3 B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. B1. Consideration to approve the Minutes of August 6, 2020. B2. Consideration to approve the Library Revenue Balance Report of 2020/2021 Budget. C. LIBRARY DIRECTOR’S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. C1. Consideration and discussion regarding general announcements and statistics. The oral report will be presented by Julie A. Sowles, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. D1. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING THURSDAY, SEPTEMBER 3, 2020 LIBRARY BOARD OF TRUSTEES AGENDA Page 3 of 3 F. ADJOURNMENT I, Jennifer Palacios, Library Executive Assistant of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on day, Monday, August 31, 2020, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. Mission Statement Igniting Curiosity Transforming Lives Creating Community Jennifer Palacios Library Executive Assistant II City of Rancho Cucamonga If you need special assistance or accommodations to participate in this meeting, please contact the Library at (909) 774-3940. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Thursday, August 6,2020 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES REGULAR MEETING - 6:00 P.M. CALL TO ORDER – TELECONFERENCE The regular meeting of the Library Board of Trustees was held on Thursday, August 6, 2020, via a teleconference. President Murrieta-Morales called the meeting to order at 6:01 p.m. Present were Members DeVries, Hairston, Hannah and Temkin. Also present were: Julie A. Sowles, Library Director, Patricia Bravo-Valdez, Deputy Director of City Clerk Services, Jennifer Palacios, Executive Assistant II A.PUBLIC COMMUNICATIONS None. B.ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS B1. Administration of Oath of Office to Board Members Christine DeVries and Janet Temkin. Deputy Director of City Clerk Services Bravo-Valdez administered the Oath of Office to Board Member DeVries and Board Member Temkin. C.CONSENT CALENDAR D.LIBRARY DIRECTOR’S STAFF REPORTS C1. Consideration to approve the Minutes of June 4, 2020. MOTION: Moved by Member Hannah, seconded by Member Hairston, to approve Consent Calendar Item B1. Motion carried 5-0-0. C2. Consideration to approve the Library Revenue Balance Report of 2019/2020 Budget. MOTION: Moved by Member Hairston, seconded by Member DeVries, to approve Consent Calendar Item B2. Motion carried 5-0-0. D1. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. Library Director Sowles presented a Library Services update report. E.BOARD BUSINESS Item B1 - 1 Thursday, August 6,2020 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES E1. Election of Officers for FY 2020-2021 as mandated by Library Board of Trustees Bylaws. Presided over by Kristen Murrieta-Morales, Library Board President. President Murrieta-Morales called for nominations for the office of President Pro Tem. Member Temkin recommended Member Hairston for President Pro Tem. Member Hannah seconded Member Hairston for President Pro Tem. The Board closed the floor for nominations for the office of President Pro Tem. The Board voted unanimously for Member Hairston to serve as the Library Board of Trustees President Pro Tem. President Murrieta-Morales called for nominations for the office of President. Member Hairston recommended Member Hannah. Member Temkin recommended Member Murrieta Morales. The Board closed the floor for nominations for the office of President. Roll call vote: Member DeVries voted for Member Murrieta-Morales Member Hairston voted for Member Hannah President Pro Tem Hannah voted for herself President Murrieta-Morales voted for herself Member Temkin voted for Member Murrieta-Morales The majority of the Board voted for Member Kristen Murrieta-Morales to serve as the Library Board of Trustees President. E2. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) President Murrieta-Morales shared what she learned from the Planning Committee and likes the idea of a seed library as well as non-English language materials being made accessible in the Library’s collection. Library Director Sowles stated the Library’s current Strategic Services Plan contains the intention to create a seed library in the future. She also stated that the results of the 2020 Census will help staff identify the need for additional non-English language resources in the collection. President Murrieta-Morales said she would like to have the English Conversation Club continue via an online platform. Item B1 - 2 Thursday, August 6,2020 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES F.IDENTIFICATION OF ITEMS FOR THE NEXT MEETING None. G.ADJOURNMENT President Kristen Murrieta-Morales adjourned the meeting at 7:05 p.m. to September 3, 2020. Respectfully submitted, Jennifer Palacios Library Executive Assistant II Library Director Sowles stated Allen Callaci, Librarian has already scheduled Zoom meetings for the Conversation Club, and they will be convening in the near future. President Murrieta-Morales stated she encouraged Healthy RC Steering Committee teens to join the Libraries Teen Advisory Group. Item B1 - 3 17% of year complete CollectedBudget Amount Object Description MTD Activity YTD ActivityBudget % 2021 Aug 2020Report Date: Fiscal Year: by Entity, Fund, Org Key & Object Code Revenue Balance Report CITY OF RANCHO CUCAMONGA Remaining Entity 1 - CITY OF RANCHO CUCAMONGA Fund 290 - LIBRARY FUND 1290000 - Library FundKey 5,000.00 0.00 0.00 5,000.00 0.00Other Rental/Lease Income4419 5,000.00 6.00 10.00 4,990.00 0.20Library Card & Merchndse Sales4512 120,000.00 0.00 0.00 120,000.00 0.00Passport Processing Fees4565 20,000.00 0.00 0.00 20,000.00 0.00Passport Photo Fees4567 24,000.00 506.36 506.36 23,493.64 2.10Sale of Printed Material4570 5,000.00 40.38 1,466.76 3,533.24 29.33Contract Classes-Library4690 2,800.00 0.00 0.00 2,800.00 0.00Program Revenue-Library4691 130,000.00 0.00 0.00 130,000.00 0.00Private Contributions Library4907 15,000.00 120.92 267.27 14,732.73 1.78Non-Abated Reimbursements4914 460.00 0.00 0.00 460.00 0.00Other Revenue - ActiveNet4941 327,260.00 2,250.39673.66 325,009.61 0.68Total For Org Key 1290000: 327,260.00 673.66 2,250.39 325,009.61 0.68Total for Fund 290: 327,260.00 673.66 2,250.39 325,009.61 0.68Total for Entity 1: 0.68327,260.00 673.66 2,250.39 325,009.61Total Net For Report: Item B2 - 1