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Home My WebLink About2021/04/01 - Agenda Packet - Library Board of Trustees AGENDA LIBRARY BOARD OF TRUSTEES THURSDAY, APRIL 1, 2021 Pursuant to Governor Newsom's Executive Order N-25-20, members of the Library Board of Trustees and staff will be participating in this meeting via a teleconference. In the interest of maintaining appropriate social distancing, members of the public will participate in the meeting remotely, either telephonically or electronically. Members of the public can observe and offer comment at this meeting remotely by dialing (669) 900-6833, meeting code 891 3214 6903, or electronically via https://us02web.zoom.us/j/89132146903. If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act ("ADA"), please contact Jennifer Palacios, Executive Assistant for the City of Rancho Cucamonga Public Library at Jennifer.Palacios@CityofRC.us or (909) 774-3940, at least 48 hours prior to the meeting for assistance. 6:00 P.M. – CALL TO ORDER Roll Call: A. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board of Trustees from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individual Members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. President, Kristen Murrieta-Morales President Pro Tem, Luella G. Hairston, Esq. Board Member, Christine DeVries Board Member, Mary Hannah Board Member, Janet Temkin THURSDAY, APRIL 1, 2021 LIBRARY BOARD OF TRUSTEES AGENDA B.CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. B1. Consideration to approve the Minutes of March 4, 2021. B2. Consideration to approve the Library Revenue Balance Report of 2020/2021 Budget. C.LIBRARY DIRECTOR’S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. C1. Consideration and discussion regarding general announcements and statistics. The oral report will be presented by Julie A. Sowles, Library Director. C2. Verbal report on Book to Action Grant. Presentation by Julie A. Sowles, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. D1. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) E.IDENTIFICATION OF ITEMS FOR THE NEXT MEETING THURSDAY, APRIL 1, 2021 LIBRARY BOARD OF TRUSTEES AGENDA F.ADJOURNMENT I, Jennifer Palacios, Library Executive Assistant of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on day, Saturday, March 27, 2021, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. Mission Statement Igniting Curiosity Transforming Lives Creating Community Jennifer Palacios Library Executive Assistant II City of Rancho Cucamonga If you need special assistance or accommodations to participate in this meeting, please contact the Library at (909) 774-3940. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Thursday, March 4, 2021 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES REGULAR MEETING - 6:00 P.M. CALL TO ORDER – TELECONFERENCE The regular meeting of the Library Board of Trustees was held on Thursday, March 4, 2021, via a teleconference. President Kristen Murrieta-Morales called the meeting to order at 6:00 p.m. Present were Members DeVries, Hairston, Hannah and Temkin. Also present were: Julie A. Sowles, Library Director, Brittany Garcia, Adult and Teen Services Supervisor, Megan Geli, Children’s and Family Services Supervisor and Jennifer Palacios, Executive Assistant II. A. PUBLIC COMMUNICATIONS None. B.CONSENT CALENDAR B1. Consideration to approve the Minutes of February 4, 2021. MOTION: Moved by Member Hannah, seconded by Member Hairston, to approve Consent Calendar Item B1. Motion carried 5-0-0. B2. Consideration to approve the Library Revenue Balance Report of 2020/2021 Budget. MOTION: Moved by Member Hairston, seconded by Member Hannah, to approve Consent Calendar Item B2. 5-0-0. C.LIBRARY DIRECTOR’S STAFF REPORTS C1. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. Library Director Sowles presented a Library Services update report. C2. Verbal report on status of collection shifting projects. Presentation by Brittany Garcia, Adult and Teen Services Supervisor and Megan Geli, Children’s and Family Services Supervisor. Adult and Teen Services Supervisor Garcia and Children’s Family and Services Supervisor Geli presented an oral staff report and gave a webinar presentation. Member of the Public, Chris White asked if there is somewhere, they could learn more information about the 24/7 Library materials kiosk. Item B1 - 1 Thursday, March 4, 2021 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES D.BOARD BUSINESS None. F.ADJOURNMENT President Murrieta-Morales adjourned the meeting at 7:01 p.m. to April 1, 2021. Respectfully submitted, Jennifer Palacios Library Executive Assistant II Library Director Sowles stated they could reach out to her directly and explained what the 24/7 Library materials kiosk is, the proposed location for the unit, and the types of materials it will contain. D1. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) Board Member DeVries announced her daughter is working with her college’s President’s Office and Dean to install Little Free Libraries sponsored by the college’s student government. E.IDENTIFICATION OF ITEMS FOR THE NEXT MEETING Item B1 - 2 Mar 2021 2021 GL Budget to Actual with Encumbrances CITY OF RANCHO CUCAMONGA Fiscal Year: Report Date:75% of year complete Remaining %Object Description MTD Actual Encumbrance BalanceYTD ActualBudget Revenue Accounts 1290000 - Library FundKey 5,000.000.000.00 100.005,000.00 0.00 4,786.000.0010.00 95.725,000.00 214.00 119,996.000.000.00 100.00120,000.00 4.00 20,000.000.000.00 100.0020,000.00 0.00 22,174.020.00342.61 92.3924,000.00 1,825.98 2,225.490.00431.44 44.505,000.00 2,774.51 2,800.000.000.00 100.002,800.00 0.00 105,000.000.000.00 80.76130,000.00 25,000.00 11,859.870.00108.42 79.0615,000.00 3,140.13 4419 4512 4565 4567 4570 4690 4691 4907 4914 Other Rental/Lease Income Library Card & Merchndse Sales Passport Processing Fees Passport Photo Fees Sale of Printed Material Contract Classes-Library Program Revenue-Library Private Contributions Library Non-Abated Reimbursements 293,841.380.0032,958.62892.47 89.91326,800.00Total for Org Key 1290000: 89.91293,841.38326,800.00 892.47 0.0032,958.62Total for Revenue Accounts: Item B2 - 1