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HomeMy WebLinkAbout2021/04/07 - Regular Meeting Agenda PacketMayor L. Dennis Michael Mayor Pro Tem Lynne B. Kennedy Members of the City Council: Ryan A. Hutchison Kristine D. Scott Sam Spagnolo CITY OF RANCHO CUCAMONGA REGULAR MEETING AGENDA April 7, 2021 10500 Civic Center Drive Rancho Cucamonga, CA 91730  FIRE PROTECTION DISTRICT BOARD – CITY COUNCIL HOUSING SUCCESSOR AGENCY­ SUCCESSOR AGENCY – PUBLIC FINANCE AUTHORITY CLOSED SESSION TRI–COMMUNITIES ROOM 4:30 P.M. REGULAR MEETINGS        COUNCIL CHAMBERS 7:00 P.M. The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive.  It Is the Intent to conclude the meeting by 10:00 p.m. unless extended by the concurrence of the City Council.  Agendas, minutes, and recordings of meetings can be found at www.cityofrc.us or by contacting the City Clerk's Office at 909­774­2023. Live Broadcast available on Channel 3 (RCTV­3). In response to the Governor's Executive Orders, the San Bernardino County Department of Public Health requirements, and to ensure the health and safety of our residents by limiting contact that could spread the COVID–19 virus, there will be no members of the public in attendance at the City Council/Fire District Meetings. Members of the City Council/Fire District and staff may participate in this meeting via a teleconference. In place of in¬person attendance, members of the public are encouraged to watch from the safety of their homes in one of the following ways: Live Streaming on the City's website at  https://www.cityofrc.us/your­government/city­council­agendas or Local Cable: RCTV3 Programming Members of the public wishing to speak during public communication may call at the start of the meeting by dialing (909)774­2751, if speaking on a Public Hearing item, please dial in when the Public Hearing is being heard at (909)774­2751 to be added to the queue for public comment. Calls will be answered in the order received. The City of Rancho Cucamonga thanks you in advance for taking all precautions to prevent spreading the COVID­19 virus. If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act ("ADA"), please contact the City Clerk's Office at (909) 774­2023, 24 hours prior to the meeting so that the City can make reasonable arrangements. CLOSED SESSION – 4:30 P.M.   TRI­COMMUNITIES ROOM  ROLL CALL: Mayor Michael  Mayor Pro Tem Kennedy  Council Members Hutchison, Scott, and Spagnolo  A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS D. CONDUCT OF CLOSED SESSION D1.CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION (RCCEA), RANCHO CUCAMONGA MANAGEMENT ASSOCIATION AND FIRE SUPPORT SERVICES – CITY D2.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNEL USA, INC. d/b/a ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTY HOLDINGS LLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS 2014554. – CITY D3.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: CITY OF RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.: CIVDS 1904713 – CITY D4.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE’S INC. V. CITY OF RANCHO CUCAMONGA, UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OF CALIFORNIA, CASE NO. 5:20CV02506JGBSP – CITY D5.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 12467 BASELINE ROAD IDENTIFIED AS PARCEL NUMBERS 1090331030000, 1090331040000, 1089581040000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JOSEPH FILIPPI, JOSEPH FILIPPI WINERY AND VINEYARDS; REGARDING PRICE AND TERMS. – CITY D6.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 REGARDING THE FOLLOWING REAL PROPERTY: (1) REAL PROPERTY OWNED BY THM ENTERPRISES, LLC AND LOCATED AT 12449 FOOTHILL BOULEVARD IN THE CITY OF RANCHO CUCAMONGA AND FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 0229 031 41. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, ON BEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. – CITY D7.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 REGARDING THE FOLLOWING REAL PROPERTY:(1)REAL PROPERTY OWNED BY WALMART REAL ESTATE BUSINESS TRUST AND LOCATED AT 12549 FOOTHILL BOULEVARD IN THE CITY OF RANCHO CUCAMONGA AND FURTHER  IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBERS 022903238 &44.NEGOTIATING PARTIES,JOHN GILLISON,CITY MANAGER,ON BEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO  NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. – CITY D8.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8583 ETIWANDA AVENUE, RANCHO CUCAMONGA, CA AND FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 022914113. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND KELLY DEWITT, OVERLAND, PACIFIC AND CUTLER, ON BEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. – CITY E. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California. REGULAR MEETING – 7:00 P.M. COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE ROLL CALL:Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott, and Spagnolo A. AMENDMENTS TO THE AGENDA B. ANNOUNCEMENT / PRESENTATIONS B1.Presentation of American Rescue Plan and Community Project Funding by United States Representative Pete Aguilar, California 31st Congressional District.  B2.Presentation of a Proclamation Declaring the Month of April 2021 as "Donate Life Month". C. PUBLIC COMMUNICATIONS Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon at one time without discussion. Any item may be removed by a Council Member for discussion. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. Council is acting in all capacities with respect to its actions on the Consent Calendars. D. CONSENT CALENDAR ­ D1.Consideration of Meeting Minutes for the Regular Meetings of March 17, 2021. D2.Consideration to Approve City and Fire District Bi­Weekly Payroll in the Total Amount of $3,225,761.49 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $7,183,986.49 Dated March 08, 2021 Through March 28, 2021. (CITY/FIRE) D3.Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $670,538.26 Dated March 08, 2021 Through March 28, 2021. (CITY/FIRE) D4.Consideration of Resolutions Adopting Revised Records Retention Schedules, Authorizing Destruction And Rescinding Previous Records Retention Schedules. (RESOLUTION NO. FD2021­005) (RESOLUTION NO. 2021­020) (FIRE/CITY) D5.Consideration to Award a Contract to Robert Clapper Construction Services, Inc. in the Amount of $83,204, plus a 10% Contingency in the Amount of $8,320, for the RCFPD Training Center Facility Gas Leak Project. (FIRE) D6.Consideration of the Purchase of Thirty­Eight (38) Streetlight Poles and Five (5) Aluminum Pole Arms from Ameron Pole Products, LLC in the Amount of $72,350. (CITY) D7.Consideration to Approve the Rancho Cucamonga Municipal Utility 10­Year Energy Efficiency Targets. (CITY) D8.Consideration to Accept as Complete, the 4th Street Pavement Resurfacing Project Between Haven Avenue and Ontario Mills Drive. (CITY) D9.Consideration of a License Agreement for Improvements Adjacent to the Railroad Spur Track on 8th Street West of Haven Avenue with BNSF Railway Company Related to Development of 8978 Haven Avenue (Case No. DRC2018­00546). (CITY) D10.Consideration to Approve Amendment No. 01 to a Purchase and Sale Agreement and Joint Escrow Instructions Between the City of Rancho Cucamonga and Jones Family Trust of 2010, Robert Bruce Stanford, Jr., William R. Rushing, and Bernell Hydraulics, Inc. for Purchase of the Fee Simple Interest, Business Goodwill and Relocation Assistance Benefits in the Real Property Located at 8810 Etiwanda Avenue and further identified as APN 0229­131­07 in Connection with the Construction of the Etiwanda Grade Separation Project. (CITY) D11.Consideration of a Determination that the Etiwanda East Side Widening Project is Categorically Exempt From the California Environmental Quality Act (CEQA) and Authorize the Filing of a Notice of Exemption. (CITY) D12.Consideration of Receipt of Reimbursement from the American Rescue Plan for Costs Related to the COVID­19 Pandemic. (CITY) D13.Consideration to Adopt a Resolution Approving a Side Letter Agreement Between the City of Rancho Cucamonga and the Executive Management Employee Group. (RESOLUTION NO. 2021­019) (CITY) D14.Consideration to Adopt Resolution Supporting the City of Rancho Cucamonga’s Submittal to Congress Member Pete Aguilar for Consideration under the Community Project Funding Initiative. (RESOLUTION NO. 2021­021) (CITY) E. CONSENT CALENDAR ORDINANCE(S) ­ SECOND READING/ADOPTION F. ADMINISTRATIVE HEARING ITEM(S)   F1.Consideration of a Resolution of Necessity for the Acquisition by Eminent Domain of Certain Real Property Interests Located at 8583 Etiwanda Avenue (APN 0229­141­13) for Public Purposes in Connection with the Etiwanda East Side Widening Project. (RESOLUTION NO. 2021­018) (CITY) G. ADVERTISED PUBLIC HEARINGS ITEM(S) ­ CITY/FIRE DISTRICT G1.Consideration of Resolution No. 2021­016 Adopting the Central Park Master Plan and Resolution No. 2021­017 Certifying the Environmental Impact Report for the Master Plan. (RESOLUTION NO. 2021­016 & RESOLUTION NO. 2021­017)(CITY) H. CITY MANAGER'S STAFF REPORT(S) H1.Sports Fields and Parks Inclement Weather Policy Report. (CITY) H2.Consideration to Approve the Installation of Signs to Mark the Location of the Old Spanish Trail, a National Historic Trail. (CITY) I. COUNCIL BUSINESS I1.Consideration to Adopt the 2021 City Council Goals. (CITY) I2.COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) I3.INTER​AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) J. CITY ATTORNEY ITEMS:    K. IDENTIFICATION OF ITEMS FOR NEXT MEETING L. ADJOURNMENT   CERTIFICATION  I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy­Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website.  LINDA A. TROYAN, MMC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477­2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.  CITY COUNCIL VISION STATEMENT “Our Vision is to build on our success as a world class community,to create an equitable,sustainable,and vibrant city,rich in opportunity for all to thrive.” Page 1 MayorL. Dennis MichaelMayor Pro TemLynne B. KennedyMembers of the CityCouncil:Ryan A. HutchisonKristine D. ScottSam Spagnolo CITY OF RANCHO CUCAMONGAREGULAR MEETING AGENDAApril 7, 202110500 Civic Center DriveRancho Cucamonga, CA 91730 FIRE PROTECTION DISTRICT BOARD – CITY COUNCILHOUSING SUCCESSOR AGENCY­ SUCCESSOR AGENCY –PUBLIC FINANCE AUTHORITYCLOSED SESSION TRI–COMMUNITIES ROOM 4:30 P.M.REGULAR MEETINGS        COUNCIL CHAMBERS 7:00 P.M.The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the CouncilChambers located at 10500 Civic Center Drive.  It Is the Intent to conclude the meeting by 10:00 p.m. unlessextended by the concurrence of the City Council.  Agendas, minutes, and recordings of meetings can befound at www.cityofrc.us or by contacting the City Clerk's Office at 909­774­2023.Live Broadcast available on Channel 3 (RCTV­3).In response to the Governor's Executive Orders, the San Bernardino County Department of Public Healthrequirements, and to ensure the health and safety of our residents by limiting contact that could spread theCOVID–19 virus, there will be no members of the public in attendance at the City Council/Fire District Meetings.Members of the City Council/Fire District and staff may participate in this meeting via a teleconference. In placeof in¬person attendance, members of the public are encouraged to watch from the safety of their homes in oneof the following ways:Live Streaming on the City's website at https://www.cityofrc.us/your­government/city­council­agendas orLocal Cable: RCTV3 ProgrammingMembers of the public wishing to speak during public communication may call at the start of the meeting bydialing (909)774­2751, if speaking on a Public Hearing item, please dial in when the Public Hearing is beingheard at (909)774­2751 to be added to the queue for public comment. Calls will be answered in the orderreceived.The City of Rancho Cucamonga thanks you in advance for taking all precautions to prevent spreading theCOVID­19 virus.If you are an individual with a disability and need a reasonable modification or accommodation pursuant to theAmericans with Disabilities Act ("ADA"), please contact the City Clerk's Office at (909) 774­2023, 24 hours prior to the meeting so that the City can make reasonable arrangements. CLOSED SESSION – 4:30 P.M.   TRI­COMMUNITIES ROOM  ROLL CALL: Mayor Michael                         Mayor Pro Tem Kennedy                         Council Members Hutchison, Scott, and Spagnolo  A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS D. CONDUCT OF CLOSED SESSION D1.CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION (RCCEA), RANCHO CUCAMONGA MANAGEMENT ASSOCIATION AND FIRE SUPPORT SERVICES – CITY D2.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNEL USA, INC. d/b/a ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTY HOLDINGS LLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS 2014554. – CITY D3.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: CITY OF RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.: CIVDS 1904713 – CITY D4.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE’S INC. V. CITY OF RANCHO CUCAMONGA, UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OF CALIFORNIA, CASE NO. 5:20CV02506JGBSP – CITY D5.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 12467 BASELINE ROAD IDENTIFIED AS PARCEL NUMBERS 1090331030000, 1090331040000, 1089581040000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JOSEPH FILIPPI, JOSEPH FILIPPI WINERY AND VINEYARDS; REGARDING PRICE AND TERMS. – CITY D6.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 REGARDING THE FOLLOWING REAL PROPERTY: (1) REAL PROPERTY OWNED BY THM ENTERPRISES, LLC AND LOCATED AT 12449 FOOTHILL BOULEVARD IN THE CITY OF RANCHO CUCAMONGA AND FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 0229 031 41. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, ON BEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. – CITY D7.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 REGARDING THE FOLLOWING REAL PROPERTY:(1)REAL PROPERTY OWNED BY WALMART REAL ESTATE BUSINESS TRUST AND LOCATED AT 12549 FOOTHILL BOULEVARD IN THE CITY OF RANCHO CUCAMONGA AND FURTHER  IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBERS 022903238 &44.NEGOTIATING PARTIES,JOHN GILLISON,CITY MANAGER,ON BEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO  NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. – CITY D8.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8583 ETIWANDA AVENUE, RANCHO CUCAMONGA, CA AND FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 022914113. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND KELLY DEWITT, OVERLAND, PACIFIC AND CUTLER, ON BEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. – CITY E. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California. REGULAR MEETING – 7:00 P.M. COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE ROLL CALL:Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott, and Spagnolo A. AMENDMENTS TO THE AGENDA B. ANNOUNCEMENT / PRESENTATIONS B1.Presentation of American Rescue Plan and Community Project Funding by United States Representative Pete Aguilar, California 31st Congressional District.  B2.Presentation of a Proclamation Declaring the Month of April 2021 as "Donate Life Month". C. PUBLIC COMMUNICATIONS Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon at one time without discussion. Any item may be removed by a Council Member for discussion. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. Council is acting in all capacities with respect to its actions on the Consent Calendars. D. CONSENT CALENDAR ­ D1.Consideration of Meeting Minutes for the Regular Meetings of March 17, 2021. D2.Consideration to Approve City and Fire District Bi­Weekly Payroll in the Total Amount of $3,225,761.49 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $7,183,986.49 Dated March 08, 2021 Through March 28, 2021. (CITY/FIRE) D3.Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $670,538.26 Dated March 08, 2021 Through March 28, 2021. (CITY/FIRE) D4.Consideration of Resolutions Adopting Revised Records Retention Schedules, Authorizing Destruction And Rescinding Previous Records Retention Schedules. (RESOLUTION NO. FD2021­005) (RESOLUTION NO. 2021­020) (FIRE/CITY) D5.Consideration to Award a Contract to Robert Clapper Construction Services, Inc. in the Amount of $83,204, plus a 10% Contingency in the Amount of $8,320, for the RCFPD Training Center Facility Gas Leak Project. (FIRE) D6.Consideration of the Purchase of Thirty­Eight (38) Streetlight Poles and Five (5) Aluminum Pole Arms from Ameron Pole Products, LLC in the Amount of $72,350. (CITY) D7.Consideration to Approve the Rancho Cucamonga Municipal Utility 10­Year Energy Efficiency Targets. (CITY) D8.Consideration to Accept as Complete, the 4th Street Pavement Resurfacing Project Between Haven Avenue and Ontario Mills Drive. (CITY) D9.Consideration of a License Agreement for Improvements Adjacent to the Railroad Spur Track on 8th Street West of Haven Avenue with BNSF Railway Company Related to Development of 8978 Haven Avenue (Case No. DRC2018­00546). (CITY) D10.Consideration to Approve Amendment No. 01 to a Purchase and Sale Agreement and Joint Escrow Instructions Between the City of Rancho Cucamonga and Jones Family Trust of 2010, Robert Bruce Stanford, Jr., William R. Rushing, and Bernell Hydraulics, Inc. for Purchase of the Fee Simple Interest, Business Goodwill and Relocation Assistance Benefits in the Real Property Located at 8810 Etiwanda Avenue and further identified as APN 0229­131­07 in Connection with the Construction of the Etiwanda Grade Separation Project. (CITY) D11.Consideration of a Determination that the Etiwanda East Side Widening Project is Categorically Exempt From the California Environmental Quality Act (CEQA) and Authorize the Filing of a Notice of Exemption. (CITY) D12.Consideration of Receipt of Reimbursement from the American Rescue Plan for Costs Related to the COVID­19 Pandemic. (CITY) D13.Consideration to Adopt a Resolution Approving a Side Letter Agreement Between the City of Rancho Cucamonga and the Executive Management Employee Group. (RESOLUTION NO. 2021­019) (CITY) D14.Consideration to Adopt Resolution Supporting the City of Rancho Cucamonga’s Submittal to Congress Member Pete Aguilar for Consideration under the Community Project Funding Initiative. (RESOLUTION NO. 2021­021) (CITY) E. CONSENT CALENDAR ORDINANCE(S) ­ SECOND READING/ADOPTION F. ADMINISTRATIVE HEARING ITEM(S) F1.Consideration of a Resolution of Necessity for the Acquisition by Eminent Domain of Certain Real Property Interests Located at 8583 Etiwanda Avenue (APN 0229­141­13) for Public Purposes in Connection with the Etiwanda East Side Widening Project. (RESOLUTION NO. 2021­018) (CITY) G. ADVERTISED PUBLIC HEARINGS ITEM(S) ­ CITY/FIRE DISTRICT G1.Consideration of Resolution No. 2021­016 Adopting the Central Park Master Plan and Resolution No. 2021­017 Certifying the Environmental Impact Report for the Master Plan. (RESOLUTION NO. 2021­016 & RESOLUTION NO. 2021­017)(CITY) H. CITY MANAGER'S STAFF REPORT(S) H1.Sports Fields and Parks Inclement Weather Policy Report. (CITY) H2.Consideration to Approve the Installation of Signs to Mark the Location of the Old Spanish Trail, a National Historic Trail. (CITY) I. COUNCIL BUSINESS I1.Consideration to Adopt the 2021 City Council Goals. (CITY) I2.COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) I3.INTER​AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) J. CITY ATTORNEY ITEMS: K. IDENTIFICATION OF ITEMS FOR NEXT MEETING L. ADJOURNMENT CERTIFICATION  I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy­Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website.  LINDA A. TROYAN, MMC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477­2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.  CITY COUNCIL VISION STATEMENT “Our Vision is to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive.” Page 2 MayorL. Dennis MichaelMayor Pro TemLynne B. KennedyMembers of the CityCouncil:Ryan A. HutchisonKristine D. ScottSam Spagnolo CITY OF RANCHO CUCAMONGAREGULAR MEETING AGENDAApril 7, 202110500 Civic Center DriveRancho Cucamonga, CA 91730 FIRE PROTECTION DISTRICT BOARD – CITY COUNCILHOUSING SUCCESSOR AGENCY­ SUCCESSOR AGENCY –PUBLIC FINANCE AUTHORITYCLOSED SESSION TRI–COMMUNITIES ROOM 4:30 P.M.REGULAR MEETINGS        COUNCIL CHAMBERS 7:00 P.M.The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the CouncilChambers located at 10500 Civic Center Drive.  It Is the Intent to conclude the meeting by 10:00 p.m. unlessextended by the concurrence of the City Council.  Agendas, minutes, and recordings of meetings can befound at www.cityofrc.us or by contacting the City Clerk's Office at 909­774­2023.Live Broadcast available on Channel 3 (RCTV­3).In response to the Governor's Executive Orders, the San Bernardino County Department of Public Healthrequirements, and to ensure the health and safety of our residents by limiting contact that could spread theCOVID–19 virus, there will be no members of the public in attendance at the City Council/Fire District Meetings.Members of the City Council/Fire District and staff may participate in this meeting via a teleconference. In placeof in¬person attendance, members of the public are encouraged to watch from the safety of their homes in oneof the following ways:Live Streaming on the City's website at https://www.cityofrc.us/your­government/city­council­agendas orLocal Cable: RCTV3 ProgrammingMembers of the public wishing to speak during public communication may call at the start of the meeting bydialing (909)774­2751, if speaking on a Public Hearing item, please dial in when the Public Hearing is beingheard at (909)774­2751 to be added to the queue for public comment. Calls will be answered in the orderreceived.The City of Rancho Cucamonga thanks you in advance for taking all precautions to prevent spreading theCOVID­19 virus.If you are an individual with a disability and need a reasonable modification or accommodation pursuant to theAmericans with Disabilities Act ("ADA"), please contact the City Clerk's Office at (909) 774­2023, 24 hours prior tothe meeting so that the City can make reasonable arrangements.CLOSED SESSION – 4:30 P.M.  TRI­COMMUNITIES ROOM ROLL CALL: Mayor Michael                        Mayor Pro Tem Kennedy                        Council Members Hutchison, Scott, and Spagnolo A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)C. CITY MANAGER ANNOUNCEMENTSD. CONDUCT OF CLOSED SESSIOND1.CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCESDIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABORNEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION(RCCEA), RANCHO CUCAMONGA MANAGEMENT ASSOCIATION AND FIRE SUPPORTSERVICES – CITYD2.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNELUSA, INC. d/b/a ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTY HOLDINGSLLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS 2014554. – CITYD3.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: CITY OFRANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.;HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.:CIVDS 1904713 – CITYD4.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE’S INC. V.CITY OF RANCHO CUCAMONGA, UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OFCALIFORNIA, CASE NO. 5:20CV02506JGBSP – CITYD5.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY LOCATED AT 12467 BASELINE ROAD IDENTIFIED ASPARCEL NUMBERS 1090331030000, 1090331040000, 1089581040000; NEGOTIATINGPARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JOSEPH FILIPPI, JOSEPH FILIPPI WINERY AND VINEYARDS; REGARDING PRICE AND TERMS. – CITY D6.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 REGARDING THE FOLLOWING REAL PROPERTY: (1) REAL PROPERTY OWNED BY THM ENTERPRISES, LLC AND LOCATED AT 12449 FOOTHILL BOULEVARD IN THE CITY OF RANCHO CUCAMONGA AND FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 0229 031 41. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, ON BEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. – CITY D7.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 REGARDING THE FOLLOWING REAL PROPERTY:(1)REAL PROPERTY OWNED BY WALMART REAL ESTATE BUSINESS TRUST AND LOCATED AT 12549 FOOTHILL BOULEVARD IN THE CITY OF RANCHO CUCAMONGA AND FURTHER  IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBERS 022903238 &44.NEGOTIATING PARTIES,JOHN GILLISON,CITY MANAGER,ON BEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO  NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. – CITY D8.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8583 ETIWANDA AVENUE, RANCHO CUCAMONGA, CA AND FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 022914113. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND KELLY DEWITT, OVERLAND, PACIFIC AND CUTLER, ON BEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. – CITY D9.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTIES LOCATED AT: 7089 ETIWANDA AVE. (APN 0227¬ 121¬56); HAVEN AVE. (APN:0208­331¬47); HAVEN AVE. (APN:0208¬331¬40); 8340 UTICA AVE. (APN:0208¬353¬06); 9612 SAN BERNARDINO ROAD (APN:0208¬131¬83); 9547 SAN BERNARDINO ROAD (APN:0208¬151¬07); 9561 SAN BERNARDINO ROAD (APN: 0208¬151¬17); NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER AND LORI SASSOON, DEPUTY CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA; AND VOLUNTEERS OF AMERICA OF LOS ANGELES (VOALA), REGARDING PRICE AND TERMS. – (CITY/FIRE) E. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California. REGULAR MEETING – 7:00 P.M. COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE ROLL CALL:Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott, and Spagnolo A. AMENDMENTS TO THE AGENDA B. ANNOUNCEMENT / PRESENTATIONS B1.Presentation of American Rescue Plan and Community Project Funding by United States Representative Pete Aguilar, California 31st Congressional District.  B2.Presentation of a Proclamation Declaring the Month of April 2021 as "Donate Life Month". C. PUBLIC COMMUNICATIONS Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon at one time without discussion. Any item may be removed by a Council Member for discussion. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. Council is acting in all capacities with respect to its actions on the Consent Calendars. D. CONSENT CALENDAR ­ D1.Consideration of Meeting Minutes for the Regular Meetings of March 17, 2021. D2.Consideration to Approve City and Fire District Bi­Weekly Payroll in the Total Amount of $3,225,761.49 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $7,183,986.49 Dated March 08, 2021 Through March 28, 2021. (CITY/FIRE) D3.Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $670,538.26 Dated March 08, 2021 Through March 28, 2021. (CITY/FIRE) D4.Consideration of Resolutions Adopting Revised Records Retention Schedules, Authorizing Destruction And Rescinding Previous Records Retention Schedules. (RESOLUTION NO. FD2021­005) (RESOLUTION NO. 2021­020) (FIRE/CITY) D5.Consideration to Award a Contract to Robert Clapper Construction Services, Inc. in the Amount of $83,204, plus a 10% Contingency in the Amount of $8,320, for the RCFPD Training Center Facility Gas Leak Project. (FIRE) D6.Consideration of the Purchase of Thirty­Eight (38) Streetlight Poles and Five (5) Aluminum Pole Arms from Ameron Pole Products, LLC in the Amount of $72,350. (CITY) D7.Consideration to Approve the Rancho Cucamonga Municipal Utility 10­Year Energy Efficiency Targets. (CITY) D8.Consideration to Accept as Complete, the 4th Street Pavement Resurfacing Project Between Haven Avenue and Ontario Mills Drive. (CITY) D9.Consideration of a License Agreement for Improvements Adjacent to the Railroad Spur Track on 8th Street West of Haven Avenue with BNSF Railway Company Related to Development of 8978 Haven Avenue (Case No. DRC2018­00546). (CITY) D10.Consideration to Approve Amendment No. 01 to a Purchase and Sale Agreement and Joint Escrow Instructions Between the City of Rancho Cucamonga and Jones Family Trust of 2010, Robert Bruce Stanford, Jr., William R. Rushing, and Bernell Hydraulics, Inc. for Purchase of the Fee Simple Interest, Business Goodwill and Relocation Assistance Benefits in the Real Property Located at 8810 Etiwanda Avenue and further identified as APN 0229­131­07 in Connection with the Construction of the Etiwanda Grade Separation Project. (CITY) D11.Consideration of a Determination that the Etiwanda East Side Widening Project is Categorically Exempt From the California Environmental Quality Act (CEQA) and Authorize the Filing of a Notice of Exemption. (CITY) D12.Consideration of Receipt of Reimbursement from the American Rescue Plan for Costs Related to the COVID­19 Pandemic. (CITY) D13.Consideration to Adopt a Resolution Approving a Side Letter Agreement Between the City of Rancho Cucamonga and the Executive Management Employee Group. (RESOLUTION NO. 2021­019) (CITY) D14.Consideration to Adopt Resolution Supporting the City of Rancho Cucamonga’s Submittal to Congress Member Pete Aguilar for Consideration under the Community Project Funding Initiative. (RESOLUTION NO. 2021­021) (CITY) E. CONSENT CALENDAR ORDINANCE(S) ­ SECOND READING/ADOPTION F. ADMINISTRATIVE HEARING ITEM(S)   F1.Consideration of a Resolution of Necessity for the Acquisition by Eminent Domain of Certain Real Property Interests Located at 8583 Etiwanda Avenue (APN 0229­141­13) for Public Purposes in Connection with the Etiwanda East Side Widening Project. (RESOLUTION NO. 2021­018) (CITY) G. ADVERTISED PUBLIC HEARINGS ITEM(S) ­ CITY/FIRE DISTRICT G1.Consideration of Resolution No. 2021­016 Adopting the Central Park Master Plan and Resolution No. 2021­017 Certifying the Environmental Impact Report for the Master Plan. (RESOLUTION NO. 2021­016 & RESOLUTION NO. 2021­017)(CITY) H. CITY MANAGER'S STAFF REPORT(S) H1.Sports Fields and Parks Inclement Weather Policy Report. (CITY) H2.Consideration to Approve the Installation of Signs to Mark the Location of the Old Spanish Trail, a National Historic Trail. (CITY) I. COUNCIL BUSINESS I1.Consideration to Adopt the 2021 City Council Goals. (CITY) I2.COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) I3.INTER​AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) J. CITY ATTORNEY ITEMS:    K. IDENTIFICATION OF ITEMS FOR NEXT MEETING L. ADJOURNMENT   CERTIFICATION  I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy­Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website.  LINDA A. TROYAN, MMC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477­2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.  CITY COUNCIL VISION STATEMENT “Our Vision is to build on our success as a world class community,to create an equitable,sustainable,and vibrant city,rich in opportunity for all to thrive.” Page 3 MayorL. Dennis MichaelMayor Pro TemLynne B. KennedyMembers of the CityCouncil:Ryan A. HutchisonKristine D. ScottSam Spagnolo CITY OF RANCHO CUCAMONGAREGULAR MEETING AGENDAApril 7, 202110500 Civic Center DriveRancho Cucamonga, CA 91730 FIRE PROTECTION DISTRICT BOARD – CITY COUNCILHOUSING SUCCESSOR AGENCY­ SUCCESSOR AGENCY –PUBLIC FINANCE AUTHORITYCLOSED SESSION TRI–COMMUNITIES ROOM 4:30 P.M.REGULAR MEETINGS        COUNCIL CHAMBERS 7:00 P.M.The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the CouncilChambers located at 10500 Civic Center Drive.  It Is the Intent to conclude the meeting by 10:00 p.m. unlessextended by the concurrence of the City Council.  Agendas, minutes, and recordings of meetings can befound at www.cityofrc.us or by contacting the City Clerk's Office at 909­774­2023.Live Broadcast available on Channel 3 (RCTV­3).In response to the Governor's Executive Orders, the San Bernardino County Department of Public Healthrequirements, and to ensure the health and safety of our residents by limiting contact that could spread theCOVID–19 virus, there will be no members of the public in attendance at the City Council/Fire District Meetings.Members of the City Council/Fire District and staff may participate in this meeting via a teleconference. In placeof in¬person attendance, members of the public are encouraged to watch from the safety of their homes in oneof the following ways:Live Streaming on the City's website at https://www.cityofrc.us/your­government/city­council­agendas orLocal Cable: RCTV3 ProgrammingMembers of the public wishing to speak during public communication may call at the start of the meeting bydialing (909)774­2751, if speaking on a Public Hearing item, please dial in when the Public Hearing is beingheard at (909)774­2751 to be added to the queue for public comment. Calls will be answered in the orderreceived.The City of Rancho Cucamonga thanks you in advance for taking all precautions to prevent spreading theCOVID­19 virus.If you are an individual with a disability and need a reasonable modification or accommodation pursuant to theAmericans with Disabilities Act ("ADA"), please contact the City Clerk's Office at (909) 774­2023, 24 hours prior tothe meeting so that the City can make reasonable arrangements.CLOSED SESSION – 4:30 P.M.  TRI­COMMUNITIES ROOM ROLL CALL: Mayor Michael                        Mayor Pro Tem Kennedy                        Council Members Hutchison, Scott, and Spagnolo A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)C. CITY MANAGER ANNOUNCEMENTSD. CONDUCT OF CLOSED SESSIOND1.CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCESDIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABORNEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION(RCCEA), RANCHO CUCAMONGA MANAGEMENT ASSOCIATION AND FIRE SUPPORTSERVICES – CITYD2.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNELUSA, INC. d/b/a ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTY HOLDINGSLLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS 2014554. – CITYD3.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: CITY OFRANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.;HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.:CIVDS 1904713 – CITYD4.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE’S INC. V.CITY OF RANCHO CUCAMONGA, UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OFCALIFORNIA, CASE NO. 5:20CV02506JGBSP – CITYD5.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY LOCATED AT 12467 BASELINE ROAD IDENTIFIED ASPARCEL NUMBERS 1090331030000, 1090331040000, 1089581040000; NEGOTIATINGPARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHOCUCAMONGA, AND JOSEPH FILIPPI, JOSEPH FILIPPI WINERY AND VINEYARDS;REGARDING PRICE AND TERMS. – CITYD6.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 REGARDING THE FOLLOWING REAL PROPERTY: (1) REAL PROPERTYOWNED BY THM ENTERPRISES, LLC AND LOCATED AT 12449 FOOTHILL BOULEVARDIN THE CITY OF RANCHO CUCAMONGA AND FURTHER IDENTIFIED AS SANBERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 0229 031 41.NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, ON BEHALF OF THE CITY OFRANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNINGPRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SETFORTH ABOVE. – CITYD7.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION54956.8 REGARDING THE FOLLOWING REAL PROPERTY:(1)REAL PROPERTY OWNED BYWALMART REAL ESTATE BUSINESS TRUST AND LOCATED AT 12549 FOOTHILL BOULEVARDIN THE CITY OF RANCHO CUCAMONGA AND FURTHER  IDENTIFIED AS SAN BERNARDINOCOUNTY TAX ASSESSOR’S PARCEL NUMBERS 022903238 &44.NEGOTIATING PARTIES,JOHNGILLISON,CITY MANAGER,ON BEHALF OF THE CITY OF RANCHO CUCAMONGA,REGARDING INSTRUCTIONS TO  NEGOTIATORS CONCERNING PRICE. NEGOTIATINGPARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. – CITYD8.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8583 ETIWANDA AVENUE,RANCHO CUCAMONGA, CA AND FURTHER IDENTIFIED AS SAN BERNARDINO COUNTYTAX ASSESSOR’S PARCEL NUMBER 022914113. NEGOTIATING PARTIES, JOHNGILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, ANDKELLY DEWITT, OVERLAND, PACIFIC AND CUTLER, ON BEHALF OF THE CITY OFRANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNINGPRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SETFORTH ABOVE. – CITYE. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California. REGULAR MEETING – 7:00 P.M. COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE ROLL CALL:Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott, and Spagnolo A. AMENDMENTS TO THE AGENDA B. ANNOUNCEMENT / PRESENTATIONS B1.Presentation of American Rescue Plan and Community Project Funding by United States Representative Pete Aguilar, California 31st Congressional District.  B2.Presentation of a Proclamation Declaring the Month of April 2021 as "Donate Life Month". C. PUBLIC COMMUNICATIONS Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon at one time without discussion. Any item may be removed by a Council Member for discussion. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. Council is acting in all capacities with respect to its actions on the Consent Calendars. D. CONSENT CALENDAR ­ D1.Consideration of Meeting Minutes for the Regular Meetings of March 17, 2021. D2.Consideration to Approve City and Fire District Bi­Weekly Payroll in the Total Amount of $3,225,761.49 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $7,183,986.49 Dated March 08, 2021 Through March 28, 2021. (CITY/FIRE) D3.Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $670,538.26 Dated March 08, 2021 Through March 28, 2021. (CITY/FIRE) D4.Consideration of Resolutions Adopting Revised Records Retention Schedules, Authorizing Destruction And Rescinding Previous Records Retention Schedules. (RESOLUTION NO. FD2021­005) (RESOLUTION NO. 2021­020) (FIRE/CITY) D5.Consideration to Award a Contract to Robert Clapper Construction Services, Inc. in the Amount of $83,204, plus a 10% Contingency in the Amount of $8,320, for the RCFPD Training Center Facility Gas Leak Project. (FIRE) D6.Consideration of the Purchase of Thirty­Eight (38) Streetlight Poles and Five (5) Aluminum Pole Arms from Ameron Pole Products, LLC in the Amount of $72,350. (CITY) D7.Consideration to Approve the Rancho Cucamonga Municipal Utility 10­Year Energy Efficiency Targets. (CITY) D8.Consideration to Accept as Complete, the 4th Street Pavement Resurfacing Project Between Haven Avenue and Ontario Mills Drive. (CITY) D9.Consideration of a License Agreement for Improvements Adjacent to the Railroad Spur Track on 8th Street West of Haven Avenue with BNSF Railway Company Related to Development of 8978 Haven Avenue (Case No. DRC2018­00546). (CITY) D10.Consideration to Approve Amendment No. 01 to a Purchase and Sale Agreement and Joint Escrow Instructions Between the City of Rancho Cucamonga and Jones Family Trust of 2010, Robert Bruce Stanford, Jr., William R. Rushing, and Bernell Hydraulics, Inc. for Purchase of the Fee Simple Interest, Business Goodwill and Relocation Assistance Benefits in the Real Property Located at 8810 Etiwanda Avenue and further identified as APN 0229­131­07 in Connection with the Construction of the Etiwanda Grade Separation Project. (CITY) D11.Consideration of a Determination that the Etiwanda East Side Widening Project is Categorically Exempt From the California Environmental Quality Act (CEQA) and Authorize the Filing of a Notice of Exemption. (CITY) D12.Consideration of Receipt of Reimbursement from the American Rescue Plan for Costs Related to the COVID­19 Pandemic. (CITY) D13.Consideration to Adopt a Resolution Approving a Side Letter Agreement Between the City of Rancho Cucamonga and the Executive Management Employee Group. (RESOLUTION NO. 2021­019) (CITY) D14.Consideration to Adopt Resolution Supporting the City of Rancho Cucamonga’s Submittal to Congress Member Pete Aguilar for Consideration under the Community Project Funding Initiative. (RESOLUTION NO. 2021­021) (CITY) E. CONSENT CALENDAR ORDINANCE(S) ­ SECOND READING/ADOPTION F. ADMINISTRATIVE HEARING ITEM(S) F1.Consideration of a Resolution of Necessity for the Acquisition by Eminent Domain of Certain Real Property Interests Located at 8583 Etiwanda Avenue (APN 0229­141­13) for Public Purposes in Connection with the Etiwanda East Side Widening Project. (RESOLUTION NO. 2021­018) (CITY) G. ADVERTISED PUBLIC HEARINGS ITEM(S) ­ CITY/FIRE DISTRICT G1.Consideration of Resolution No. 2021­016 Adopting the Central Park Master Plan and Resolution No. 2021­017 Certifying the Environmental Impact Report for the Master Plan. (RESOLUTION NO. 2021­016 & RESOLUTION NO. 2021­017)(CITY) H. CITY MANAGER'S STAFF REPORT(S) H1.Sports Fields and Parks Inclement Weather Policy Report. (CITY) H2.Consideration to Approve the Installation of Signs to Mark the Location of the Old Spanish Trail, a National Historic Trail. (CITY) I. COUNCIL BUSINESS I1.Consideration to Adopt the 2021 City Council Goals. (CITY) I2.COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) I3.INTER​AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) J. CITY ATTORNEY ITEMS: K. IDENTIFICATION OF ITEMS FOR NEXT MEETING L. ADJOURNMENT CERTIFICATION  I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy­Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website.  LINDA A. TROYAN, MMC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477­2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.  CITY COUNCIL VISION STATEMENT “Our Vision is to build on our success as a world class community,to create an equitable,sustainable,and vibrant city,rich in opportunity for all to thrive.” Page 4 --- --- MayorL. Dennis MichaelMayor Pro TemLynne B. KennedyMembers of the CityCouncil:Ryan A. HutchisonKristine D. ScottSam Spagnolo CITY OF RANCHO CUCAMONGAREGULAR MEETING AGENDAApril 7, 202110500 Civic Center DriveRancho Cucamonga, CA 91730 FIRE PROTECTION DISTRICT BOARD – CITY COUNCILHOUSING SUCCESSOR AGENCY­ SUCCESSOR AGENCY –PUBLIC FINANCE AUTHORITYCLOSED SESSION TRI–COMMUNITIES ROOM 4:30 P.M.REGULAR MEETINGS        COUNCIL CHAMBERS 7:00 P.M.The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the CouncilChambers located at 10500 Civic Center Drive.  It Is the Intent to conclude the meeting by 10:00 p.m. unlessextended by the concurrence of the City Council.  Agendas, minutes, and recordings of meetings can befound at www.cityofrc.us or by contacting the City Clerk's Office at 909­774­2023.Live Broadcast available on Channel 3 (RCTV­3).In response to the Governor's Executive Orders, the San Bernardino County Department of Public Healthrequirements, and to ensure the health and safety of our residents by limiting contact that could spread theCOVID–19 virus, there will be no members of the public in attendance at the City Council/Fire District Meetings.Members of the City Council/Fire District and staff may participate in this meeting via a teleconference. In placeof in¬person attendance, members of the public are encouraged to watch from the safety of their homes in oneof the following ways:Live Streaming on the City's website at https://www.cityofrc.us/your­government/city­council­agendas orLocal Cable: RCTV3 ProgrammingMembers of the public wishing to speak during public communication may call at the start of the meeting bydialing (909)774­2751, if speaking on a Public Hearing item, please dial in when the Public Hearing is beingheard at (909)774­2751 to be added to the queue for public comment. Calls will be answered in the orderreceived.The City of Rancho Cucamonga thanks you in advance for taking all precautions to prevent spreading theCOVID­19 virus.If you are an individual with a disability and need a reasonable modification or accommodation pursuant to theAmericans with Disabilities Act ("ADA"), please contact the City Clerk's Office at (909) 774­2023, 24 hours prior tothe meeting so that the City can make reasonable arrangements.CLOSED SESSION – 4:30 P.M.  TRI­COMMUNITIES ROOM ROLL CALL: Mayor Michael                        Mayor Pro Tem Kennedy                        Council Members Hutchison, Scott, and Spagnolo A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)C. CITY MANAGER ANNOUNCEMENTSD. CONDUCT OF CLOSED SESSIOND1.CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCESDIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABORNEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION(RCCEA), RANCHO CUCAMONGA MANAGEMENT ASSOCIATION AND FIRE SUPPORTSERVICES – CITYD2.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNELUSA, INC. d/b/a ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTY HOLDINGSLLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS 2014554. – CITYD3.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: CITY OFRANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.;HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.:CIVDS 1904713 – CITYD4.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE’S INC. V.CITY OF RANCHO CUCAMONGA, UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OFCALIFORNIA, CASE NO. 5:20CV02506JGBSP – CITYD5.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY LOCATED AT 12467 BASELINE ROAD IDENTIFIED ASPARCEL NUMBERS 1090331030000, 1090331040000, 1089581040000; NEGOTIATINGPARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHOCUCAMONGA, AND JOSEPH FILIPPI, JOSEPH FILIPPI WINERY AND VINEYARDS;REGARDING PRICE AND TERMS. – CITYD6.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 REGARDING THE FOLLOWING REAL PROPERTY: (1) REAL PROPERTYOWNED BY THM ENTERPRISES, LLC AND LOCATED AT 12449 FOOTHILL BOULEVARDIN THE CITY OF RANCHO CUCAMONGA AND FURTHER IDENTIFIED AS SANBERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 0229 031 41.NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, ON BEHALF OF THE CITY OFRANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNINGPRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SETFORTH ABOVE. – CITYD7.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION54956.8 REGARDING THE FOLLOWING REAL PROPERTY:(1)REAL PROPERTY OWNED BYWALMART REAL ESTATE BUSINESS TRUST AND LOCATED AT 12549 FOOTHILL BOULEVARDIN THE CITY OF RANCHO CUCAMONGA AND FURTHER  IDENTIFIED AS SAN BERNARDINOCOUNTY TAX ASSESSOR’S PARCEL NUMBERS 022903238 &44.NEGOTIATING PARTIES,JOHNGILLISON,CITY MANAGER,ON BEHALF OF THE CITY OF RANCHO CUCAMONGA,REGARDING INSTRUCTIONS TO  NEGOTIATORS CONCERNING PRICE. NEGOTIATINGPARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. – CITYD8.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8583 ETIWANDA AVENUE,RANCHO CUCAMONGA, CA AND FURTHER IDENTIFIED AS SAN BERNARDINO COUNTYTAX ASSESSOR’S PARCEL NUMBER 022914113. NEGOTIATING PARTIES, JOHNGILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, ANDKELLY DEWITT, OVERLAND, PACIFIC AND CUTLER, ON BEHALF OF THE CITY OFRANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNINGPRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SETFORTH ABOVE. – CITYE. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers atCity Hall, 10500 Civic Center Drive, Rancho Cucamonga, California.REGULAR MEETING – 7:00 P.M.COUNCIL CHAMBERSPLEDGE OF ALLEGIANCEROLL CALL:Mayor MichaelMayor Pro Tem KennedyCouncil Members Hutchison, Scott, and SpagnoloA. AMENDMENTS TO THE AGENDAB. ANNOUNCEMENT / PRESENTATIONSB1.Presentation of American Rescue Plan and Community Project Funding by United StatesRepresentative Pete Aguilar, California 31st Congressional District. B2.Presentation of a Proclamation Declaring the Month of April 2021 as "Donate Life Month".C. PUBLIC COMMUNICATIONSMembers of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, andPublic Finance Authority. This is the time and place for the general public to address the Fire ProtectionDistrict, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council onany item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing SuccessorAgency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previouslyincluded on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public FinancingAuthority Board, and City Council may receive testimony and set the matter for a subsequent meeting.Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor,depending upon the number of individuals desiring to speak. All communications are to be addressed directly to theFire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is aprofessional business meeting and courtesy and decorum are expected. Please refrain from any debate between audienceand speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.The public communications period will not exceed one hour prior to the commencement of the businessportion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the businessportion of the agenda will be given priority, and no further speaker cards for these business items (with the exception ofpublic hearing items) will be accepted once the business portion of the agenda commences. Any other publiccommunications which have not concluded during this one hour period may resume after the regular business portion ofthe agenda has been completed.CONSENT CALENDARS:The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon atone time without discussion. Any item may be removed by a Council Member for discussion. Members of the CityCouncil also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority.Council is acting in all capacities with respect to its actions on the Consent Calendars. D. CONSENT CALENDAR ­ D1.Consideration of Meeting Minutes for the Regular Meetings of March 17, 2021. D2.Consideration to Approve City and Fire District Bi­Weekly Payroll in the Total Amount of $3,225,761.49 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $7,183,986.49 Dated March 08, 2021 Through March 28, 2021. (CITY/FIRE) D3.Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $670,538.26 Dated March 08, 2021 Through March 28, 2021. (CITY/FIRE) D4.Consideration of Resolutions Adopting Revised Records Retention Schedules, Authorizing Destruction And Rescinding Previous Records Retention Schedules. (RESOLUTION NO. FD2021­005) (RESOLUTION NO. 2021­020) (FIRE/CITY) D5.Consideration to Award a Contract to Robert Clapper Construction Services, Inc. in the Amount of $83,204, plus a 10% Contingency in the Amount of $8,320, for the RCFPD Training Center Facility Gas Leak Project. (FIRE) D6.Consideration of the Purchase of Thirty­Eight (38) Streetlight Poles and Five (5) Aluminum Pole Arms from Ameron Pole Products, LLC in the Amount of $72,350. (CITY) D7.Consideration to Approve the Rancho Cucamonga Municipal Utility 10­Year Energy Efficiency Targets. (CITY) D8.Consideration to Accept as Complete, the 4th Street Pavement Resurfacing Project Between Haven Avenue and Ontario Mills Drive. (CITY) D9.Consideration of a License Agreement for Improvements Adjacent to the Railroad Spur Track on 8th Street West of Haven Avenue with BNSF Railway Company Related to Development of 8978 Haven Avenue (Case No. DRC2018­00546). (CITY) D10.Consideration to Approve Amendment No. 01 to a Purchase and Sale Agreement and Joint Escrow Instructions Between the City of Rancho Cucamonga and Jones Family Trust of 2010, Robert Bruce Stanford, Jr., William R. Rushing, and Bernell Hydraulics, Inc. for Purchase of the Fee Simple Interest, Business Goodwill and Relocation Assistance Benefits in the Real Property Located at 8810 Etiwanda Avenue and further identified as APN 0229­131­07 in Connection with the Construction of the Etiwanda Grade Separation Project. (CITY) D11.Consideration of a Determination that the Etiwanda East Side Widening Project is Categorically Exempt From the California Environmental Quality Act (CEQA) and Authorize the Filing of a Notice of Exemption. (CITY) D12.Consideration of Receipt of Reimbursement from the American Rescue Plan for Costs Related to the COVID­19 Pandemic. (CITY) D13.Consideration to Adopt a Resolution Approving a Side Letter Agreement Between the City of Rancho Cucamonga and the Executive Management Employee Group. (RESOLUTION NO. 2021­019) (CITY) D14.Consideration to Adopt Resolution Supporting the City of Rancho Cucamonga’s Submittal to Congress Member Pete Aguilar for Consideration under the Community Project Funding Initiative. (RESOLUTION NO. 2021­021) (CITY) E. CONSENT CALENDAR ORDINANCE(S) ­ SECOND READING/ADOPTION F. ADMINISTRATIVE HEARING ITEM(S) F1.Consideration of a Resolution of Necessity for the Acquisition by Eminent Domain of Certain Real Property Interests Located at 8583 Etiwanda Avenue (APN 0229­141­13) for Public Purposes in Connection with the Etiwanda East Side Widening Project. (RESOLUTION NO. 2021­018) (CITY) G. ADVERTISED PUBLIC HEARINGS ITEM(S) ­ CITY/FIRE DISTRICT G1.Consideration of Resolution No. 2021­016 Adopting the Central Park Master Plan and Resolution No. 2021­017 Certifying the Environmental Impact Report for the Master Plan. (RESOLUTION NO. 2021­016 & RESOLUTION NO. 2021­017)(CITY) H. CITY MANAGER'S STAFF REPORT(S) H1.Sports Fields and Parks Inclement Weather Policy Report. (CITY) H2.Consideration to Approve the Installation of Signs to Mark the Location of the Old Spanish Trail, a National Historic Trail. (CITY) I. COUNCIL BUSINESS I1.Consideration to Adopt the 2021 City Council Goals. (CITY) I2.COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) I3.INTER​AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) J. CITY ATTORNEY ITEMS: K. IDENTIFICATION OF ITEMS FOR NEXT MEETING L. ADJOURNMENT CERTIFICATION  I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy­Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website.  LINDA A. TROYAN, MMC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477­2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.  CITY COUNCIL VISION STATEMENT “Our Vision is to build on our success as a world class community,to create an equitable,sustainable,and vibrant city,rich in opportunity for all to thrive.” Page 5 8 15 29 31 188 192 194 197 200 219 228 231 MayorL. Dennis MichaelMayor Pro TemLynne B. KennedyMembers of the CityCouncil:Ryan A. HutchisonKristine D. ScottSam Spagnolo CITY OF RANCHO CUCAMONGAREGULAR MEETING AGENDAApril 7, 202110500 Civic Center DriveRancho Cucamonga, CA 91730 FIRE PROTECTION DISTRICT BOARD – CITY COUNCILHOUSING SUCCESSOR AGENCY­ SUCCESSOR AGENCY –PUBLIC FINANCE AUTHORITYCLOSED SESSION TRI–COMMUNITIES ROOM 4:30 P.M.REGULAR MEETINGS        COUNCIL CHAMBERS 7:00 P.M.The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the CouncilChambers located at 10500 Civic Center Drive.  It Is the Intent to conclude the meeting by 10:00 p.m. unlessextended by the concurrence of the City Council.  Agendas, minutes, and recordings of meetings can befound at www.cityofrc.us or by contacting the City Clerk's Office at 909­774­2023.Live Broadcast available on Channel 3 (RCTV­3).In response to the Governor's Executive Orders, the San Bernardino County Department of Public Healthrequirements, and to ensure the health and safety of our residents by limiting contact that could spread theCOVID–19 virus, there will be no members of the public in attendance at the City Council/Fire District Meetings.Members of the City Council/Fire District and staff may participate in this meeting via a teleconference. In placeof in¬person attendance, members of the public are encouraged to watch from the safety of their homes in oneof the following ways:Live Streaming on the City's website at https://www.cityofrc.us/your­government/city­council­agendas orLocal Cable: RCTV3 ProgrammingMembers of the public wishing to speak during public communication may call at the start of the meeting bydialing (909)774­2751, if speaking on a Public Hearing item, please dial in when the Public Hearing is beingheard at (909)774­2751 to be added to the queue for public comment. Calls will be answered in the orderreceived.The City of Rancho Cucamonga thanks you in advance for taking all precautions to prevent spreading theCOVID­19 virus.If you are an individual with a disability and need a reasonable modification or accommodation pursuant to theAmericans with Disabilities Act ("ADA"), please contact the City Clerk's Office at (909) 774­2023, 24 hours prior tothe meeting so that the City can make reasonable arrangements.CLOSED SESSION – 4:30 P.M.  TRI­COMMUNITIES ROOM ROLL CALL: Mayor Michael                        Mayor Pro Tem Kennedy                        Council Members Hutchison, Scott, and Spagnolo A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)C. CITY MANAGER ANNOUNCEMENTSD. CONDUCT OF CLOSED SESSIOND1.CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCESDIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABORNEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION(RCCEA), RANCHO CUCAMONGA MANAGEMENT ASSOCIATION AND FIRE SUPPORTSERVICES – CITYD2.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNELUSA, INC. d/b/a ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTY HOLDINGSLLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS 2014554. – CITYD3.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: CITY OFRANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.;HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.:CIVDS 1904713 – CITYD4.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE’S INC. V.CITY OF RANCHO CUCAMONGA, UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OFCALIFORNIA, CASE NO. 5:20CV02506JGBSP – CITYD5.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY LOCATED AT 12467 BASELINE ROAD IDENTIFIED ASPARCEL NUMBERS 1090331030000, 1090331040000, 1089581040000; NEGOTIATINGPARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHOCUCAMONGA, AND JOSEPH FILIPPI, JOSEPH FILIPPI WINERY AND VINEYARDS;REGARDING PRICE AND TERMS. – CITYD6.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 REGARDING THE FOLLOWING REAL PROPERTY: (1) REAL PROPERTYOWNED BY THM ENTERPRISES, LLC AND LOCATED AT 12449 FOOTHILL BOULEVARDIN THE CITY OF RANCHO CUCAMONGA AND FURTHER IDENTIFIED AS SANBERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 0229 031 41.NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, ON BEHALF OF THE CITY OFRANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNINGPRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SETFORTH ABOVE. – CITYD7.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION54956.8 REGARDING THE FOLLOWING REAL PROPERTY:(1)REAL PROPERTY OWNED BYWALMART REAL ESTATE BUSINESS TRUST AND LOCATED AT 12549 FOOTHILL BOULEVARDIN THE CITY OF RANCHO CUCAMONGA AND FURTHER  IDENTIFIED AS SAN BERNARDINOCOUNTY TAX ASSESSOR’S PARCEL NUMBERS 022903238 &44.NEGOTIATING PARTIES,JOHNGILLISON,CITY MANAGER,ON BEHALF OF THE CITY OF RANCHO CUCAMONGA,REGARDING INSTRUCTIONS TO  NEGOTIATORS CONCERNING PRICE. NEGOTIATINGPARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. – CITYD8.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8583 ETIWANDA AVENUE,RANCHO CUCAMONGA, CA AND FURTHER IDENTIFIED AS SAN BERNARDINO COUNTYTAX ASSESSOR’S PARCEL NUMBER 022914113. NEGOTIATING PARTIES, JOHNGILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, ANDKELLY DEWITT, OVERLAND, PACIFIC AND CUTLER, ON BEHALF OF THE CITY OFRANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNINGPRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SETFORTH ABOVE. – CITYE. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers atCity Hall, 10500 Civic Center Drive, Rancho Cucamonga, California.REGULAR MEETING – 7:00 P.M.COUNCIL CHAMBERSPLEDGE OF ALLEGIANCEROLL CALL:Mayor MichaelMayor Pro Tem KennedyCouncil Members Hutchison, Scott, and SpagnoloA. AMENDMENTS TO THE AGENDAB. ANNOUNCEMENT / PRESENTATIONSB1.Presentation of American Rescue Plan and Community Project Funding by United StatesRepresentative Pete Aguilar, California 31st Congressional District. B2.Presentation of a Proclamation Declaring the Month of April 2021 as "Donate Life Month".C. PUBLIC COMMUNICATIONSMembers of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, andPublic Finance Authority. This is the time and place for the general public to address the Fire ProtectionDistrict, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council onany item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing SuccessorAgency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previouslyincluded on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public FinancingAuthority Board, and City Council may receive testimony and set the matter for a subsequent meeting.Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor,depending upon the number of individuals desiring to speak. All communications are to be addressed directly to theFire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is aprofessional business meeting and courtesy and decorum are expected. Please refrain from any debate between audienceand speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.The public communications period will not exceed one hour prior to the commencement of the businessportion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the businessportion of the agenda will be given priority, and no further speaker cards for these business items (with the exception ofpublic hearing items) will be accepted once the business portion of the agenda commences. Any other publiccommunications which have not concluded during this one hour period may resume after the regular business portion ofthe agenda has been completed.CONSENT CALENDARS:The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon atone time without discussion. Any item may be removed by a Council Member for discussion. Members of the CityCouncil also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority.Council is acting in all capacities with respect to its actions on the Consent Calendars.D. CONSENT CALENDAR ­D1.Consideration of Meeting Minutes for the Regular Meetings of March 17, 2021.D2.Consideration to Approve City and Fire District Bi­Weekly Payroll in the Total Amount of$3,225,761.49 and City and Fire District Weekly Check Registers (Excluding Checks Issued toSouthern California Gas Company) in the Total Amount of $7,183,986.49 Dated March 08,2021 Through March 28, 2021. (CITY/FIRE)D3.Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued toSouthern California Gas Company in the Total Amount of $670,538.26 Dated March 08, 2021Through March 28, 2021. (CITY/FIRE)D4.Consideration of Resolutions Adopting Revised Records Retention Schedules, AuthorizingDestruction And Rescinding Previous Records Retention Schedules. (RESOLUTION NO.FD2021­005) (RESOLUTION NO. 2021­020) (FIRE/CITY)D5.Consideration to Award a Contract to Robert Clapper Construction Services, Inc. in the Amountof $83,204, plus a 10% Contingency in the Amount of $8,320, for the RCFPD Training CenterFacility Gas Leak Project. (FIRE)D6.Consideration of the Purchase of Thirty­Eight (38) Streetlight Poles and Five (5) Aluminum PoleArms from Ameron Pole Products, LLC in the Amount of $72,350. (CITY)D7.Consideration to Approve the Rancho Cucamonga Municipal Utility 10­Year Energy EfficiencyTargets. (CITY)D8.Consideration to Accept as Complete, the 4th Street Pavement Resurfacing Project BetweenHaven Avenue and Ontario Mills Drive. (CITY)D9.Consideration of a License Agreement for Improvements Adjacent to the Railroad Spur Trackon 8th Street West of Haven Avenue with BNSF Railway Company Related to Development of8978 Haven Avenue (Case No. DRC2018­00546). (CITY)D10.Consideration to Approve Amendment No. 01 to a Purchase and Sale Agreement and JointEscrow Instructions Between the City of Rancho Cucamonga and Jones Family Trust of 2010,Robert Bruce Stanford, Jr., William R. Rushing, and Bernell Hydraulics, Inc. for Purchase of theFee Simple Interest, Business Goodwill and Relocation Assistance Benefits in the RealProperty Located at 8810 Etiwanda Avenue and further identified as APN 0229­131­07 inConnection with the Construction of the Etiwanda Grade Separation Project. (CITY)D11.Consideration of a Determination that the Etiwanda East Side Widening Project isCategorically Exempt From the California Environmental Quality Act (CEQA) and Authorize theFiling of a Notice of Exemption. (CITY) D12.Consideration of Receipt of Reimbursement from the American Rescue Plan for Costs Related to the COVID­19 Pandemic. (CITY) D13.Consideration to Adopt a Resolution Approving a Side Letter Agreement Between the City of Rancho Cucamonga and the Executive Management Employee Group. (RESOLUTION NO. 2021­019) (CITY) D14.Consideration to Adopt Resolution Supporting the City of Rancho Cucamonga’s Submittal to Congress Member Pete Aguilar for Consideration under the Community Project Funding Initiative. (RESOLUTION NO. 2021­021) (CITY) E. CONSENT CALENDAR ORDINANCE(S) ­ SECOND READING/ADOPTION F. ADMINISTRATIVE HEARING ITEM(S) F1.Consideration of a Resolution of Necessity for the Acquisition by Eminent Domain of Certain Real Property Interests Located at 8583 Etiwanda Avenue (APN 0229­141­13) for Public Purposes in Connection with the Etiwanda East Side Widening Project. (RESOLUTION NO. 2021­018) (CITY) G. ADVERTISED PUBLIC HEARINGS ITEM(S) ­ CITY/FIRE DISTRICT G1.Consideration of Resolution No. 2021­016 Adopting the Central Park Master Plan and Resolution No. 2021­017 Certifying the Environmental Impact Report for the Master Plan. (RESOLUTION NO. 2021­016 & RESOLUTION NO. 2021­017)(CITY) H. CITY MANAGER'S STAFF REPORT(S) H1.Sports Fields and Parks Inclement Weather Policy Report. (CITY) H2.Consideration to Approve the Installation of Signs to Mark the Location of the Old Spanish Trail, a National Historic Trail. (CITY) I. COUNCIL BUSINESS I1.Consideration to Adopt the 2021 City Council Goals. (CITY) I2.COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) I3.INTER​AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) J. CITY ATTORNEY ITEMS: K. IDENTIFICATION OF ITEMS FOR NEXT MEETING L. ADJOURNMENT CERTIFICATION  I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy­Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website.  LINDA A. TROYAN, MMC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477­2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.  CITY COUNCIL VISION STATEMENT “Our Vision is to build on our success as a world class community,to create an equitable,sustainable,and vibrant city,rich in opportunity for all to thrive.” Page 6 234 238 239 259 397 401 410 --- --- MayorL. Dennis MichaelMayor Pro TemLynne B. KennedyMembers of the CityCouncil:Ryan A. HutchisonKristine D. ScottSam Spagnolo CITY OF RANCHO CUCAMONGAREGULAR MEETING AGENDAApril 7, 202110500 Civic Center DriveRancho Cucamonga, CA 91730 FIRE PROTECTION DISTRICT BOARD – CITY COUNCILHOUSING SUCCESSOR AGENCY­ SUCCESSOR AGENCY –PUBLIC FINANCE AUTHORITYCLOSED SESSION TRI–COMMUNITIES ROOM 4:30 P.M.REGULAR MEETINGS        COUNCIL CHAMBERS 7:00 P.M.The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the CouncilChambers located at 10500 Civic Center Drive.  It Is the Intent to conclude the meeting by 10:00 p.m. unlessextended by the concurrence of the City Council.  Agendas, minutes, and recordings of meetings can befound at www.cityofrc.us or by contacting the City Clerk's Office at 909­774­2023.Live Broadcast available on Channel 3 (RCTV­3).In response to the Governor's Executive Orders, the San Bernardino County Department of Public Healthrequirements, and to ensure the health and safety of our residents by limiting contact that could spread theCOVID–19 virus, there will be no members of the public in attendance at the City Council/Fire District Meetings.Members of the City Council/Fire District and staff may participate in this meeting via a teleconference. In placeof in¬person attendance, members of the public are encouraged to watch from the safety of their homes in oneof the following ways:Live Streaming on the City's website at https://www.cityofrc.us/your­government/city­council­agendas orLocal Cable: RCTV3 ProgrammingMembers of the public wishing to speak during public communication may call at the start of the meeting bydialing (909)774­2751, if speaking on a Public Hearing item, please dial in when the Public Hearing is beingheard at (909)774­2751 to be added to the queue for public comment. Calls will be answered in the orderreceived.The City of Rancho Cucamonga thanks you in advance for taking all precautions to prevent spreading theCOVID­19 virus.If you are an individual with a disability and need a reasonable modification or accommodation pursuant to theAmericans with Disabilities Act ("ADA"), please contact the City Clerk's Office at (909) 774­2023, 24 hours prior tothe meeting so that the City can make reasonable arrangements.CLOSED SESSION – 4:30 P.M.  TRI­COMMUNITIES ROOM ROLL CALL: Mayor Michael                        Mayor Pro Tem Kennedy                        Council Members Hutchison, Scott, and Spagnolo A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)C. CITY MANAGER ANNOUNCEMENTSD. CONDUCT OF CLOSED SESSIOND1.CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCESDIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABORNEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION(RCCEA), RANCHO CUCAMONGA MANAGEMENT ASSOCIATION AND FIRE SUPPORTSERVICES – CITYD2.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNELUSA, INC. d/b/a ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTY HOLDINGSLLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS 2014554. – CITYD3.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: CITY OFRANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.;HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.:CIVDS 1904713 – CITYD4.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE’S INC. V.CITY OF RANCHO CUCAMONGA, UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OFCALIFORNIA, CASE NO. 5:20CV02506JGBSP – CITYD5.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY LOCATED AT 12467 BASELINE ROAD IDENTIFIED ASPARCEL NUMBERS 1090331030000, 1090331040000, 1089581040000; NEGOTIATINGPARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHOCUCAMONGA, AND JOSEPH FILIPPI, JOSEPH FILIPPI WINERY AND VINEYARDS;REGARDING PRICE AND TERMS. – CITYD6.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 REGARDING THE FOLLOWING REAL PROPERTY: (1) REAL PROPERTYOWNED BY THM ENTERPRISES, LLC AND LOCATED AT 12449 FOOTHILL BOULEVARDIN THE CITY OF RANCHO CUCAMONGA AND FURTHER IDENTIFIED AS SANBERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 0229 031 41.NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, ON BEHALF OF THE CITY OFRANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNINGPRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SETFORTH ABOVE. – CITYD7.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION54956.8 REGARDING THE FOLLOWING REAL PROPERTY:(1)REAL PROPERTY OWNED BYWALMART REAL ESTATE BUSINESS TRUST AND LOCATED AT 12549 FOOTHILL BOULEVARDIN THE CITY OF RANCHO CUCAMONGA AND FURTHER  IDENTIFIED AS SAN BERNARDINOCOUNTY TAX ASSESSOR’S PARCEL NUMBERS 022903238 &44.NEGOTIATING PARTIES,JOHNGILLISON,CITY MANAGER,ON BEHALF OF THE CITY OF RANCHO CUCAMONGA,REGARDING INSTRUCTIONS TO  NEGOTIATORS CONCERNING PRICE. NEGOTIATINGPARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. – CITYD8.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8583 ETIWANDA AVENUE,RANCHO CUCAMONGA, CA AND FURTHER IDENTIFIED AS SAN BERNARDINO COUNTYTAX ASSESSOR’S PARCEL NUMBER 022914113. NEGOTIATING PARTIES, JOHNGILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, ANDKELLY DEWITT, OVERLAND, PACIFIC AND CUTLER, ON BEHALF OF THE CITY OFRANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNINGPRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SETFORTH ABOVE. – CITYE. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers atCity Hall, 10500 Civic Center Drive, Rancho Cucamonga, California.REGULAR MEETING – 7:00 P.M.COUNCIL CHAMBERSPLEDGE OF ALLEGIANCEROLL CALL:Mayor MichaelMayor Pro Tem KennedyCouncil Members Hutchison, Scott, and SpagnoloA. AMENDMENTS TO THE AGENDAB. ANNOUNCEMENT / PRESENTATIONSB1.Presentation of American Rescue Plan and Community Project Funding by United StatesRepresentative Pete Aguilar, California 31st Congressional District. B2.Presentation of a Proclamation Declaring the Month of April 2021 as "Donate Life Month".C. PUBLIC COMMUNICATIONSMembers of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, andPublic Finance Authority. This is the time and place for the general public to address the Fire ProtectionDistrict, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council onany item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing SuccessorAgency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previouslyincluded on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public FinancingAuthority Board, and City Council may receive testimony and set the matter for a subsequent meeting.Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor,depending upon the number of individuals desiring to speak. All communications are to be addressed directly to theFire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is aprofessional business meeting and courtesy and decorum are expected. Please refrain from any debate between audienceand speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.The public communications period will not exceed one hour prior to the commencement of the businessportion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the businessportion of the agenda will be given priority, and no further speaker cards for these business items (with the exception ofpublic hearing items) will be accepted once the business portion of the agenda commences. Any other publiccommunications which have not concluded during this one hour period may resume after the regular business portion ofthe agenda has been completed.CONSENT CALENDARS:The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon atone time without discussion. Any item may be removed by a Council Member for discussion. Members of the CityCouncil also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority.Council is acting in all capacities with respect to its actions on the Consent Calendars.D. CONSENT CALENDAR ­D1.Consideration of Meeting Minutes for the Regular Meetings of March 17, 2021.D2.Consideration to Approve City and Fire District Bi­Weekly Payroll in the Total Amount of$3,225,761.49 and City and Fire District Weekly Check Registers (Excluding Checks Issued toSouthern California Gas Company) in the Total Amount of $7,183,986.49 Dated March 08,2021 Through March 28, 2021. (CITY/FIRE)D3.Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued toSouthern California Gas Company in the Total Amount of $670,538.26 Dated March 08, 2021Through March 28, 2021. (CITY/FIRE)D4.Consideration of Resolutions Adopting Revised Records Retention Schedules, AuthorizingDestruction And Rescinding Previous Records Retention Schedules. (RESOLUTION NO.FD2021­005) (RESOLUTION NO. 2021­020) (FIRE/CITY)D5.Consideration to Award a Contract to Robert Clapper Construction Services, Inc. in the Amountof $83,204, plus a 10% Contingency in the Amount of $8,320, for the RCFPD Training CenterFacility Gas Leak Project. (FIRE)D6.Consideration of the Purchase of Thirty­Eight (38) Streetlight Poles and Five (5) Aluminum PoleArms from Ameron Pole Products, LLC in the Amount of $72,350. (CITY)D7.Consideration to Approve the Rancho Cucamonga Municipal Utility 10­Year Energy EfficiencyTargets. (CITY)D8.Consideration to Accept as Complete, the 4th Street Pavement Resurfacing Project BetweenHaven Avenue and Ontario Mills Drive. (CITY)D9.Consideration of a License Agreement for Improvements Adjacent to the Railroad Spur Trackon 8th Street West of Haven Avenue with BNSF Railway Company Related to Development of8978 Haven Avenue (Case No. DRC2018­00546). (CITY)D10.Consideration to Approve Amendment No. 01 to a Purchase and Sale Agreement and JointEscrow Instructions Between the City of Rancho Cucamonga and Jones Family Trust of 2010,Robert Bruce Stanford, Jr., William R. Rushing, and Bernell Hydraulics, Inc. for Purchase of theFee Simple Interest, Business Goodwill and Relocation Assistance Benefits in the RealProperty Located at 8810 Etiwanda Avenue and further identified as APN 0229­131­07 inConnection with the Construction of the Etiwanda Grade Separation Project. (CITY)D11.Consideration of a Determination that the Etiwanda East Side Widening Project isCategorically Exempt From the California Environmental Quality Act (CEQA) and Authorize theFiling of a Notice of Exemption. (CITY)D12.Consideration of Receipt of Reimbursement from the American Rescue Plan for Costs Relatedto the COVID­19 Pandemic. (CITY)D13.Consideration to Adopt a Resolution Approving a Side Letter Agreement Between the City ofRancho Cucamonga and the Executive Management Employee Group. (RESOLUTION NO.2021­019) (CITY)D14.Consideration to Adopt Resolution Supporting the City of Rancho Cucamonga’s Submittal toCongress Member Pete Aguilar for Consideration under the Community Project FundingInitiative. (RESOLUTION NO. 2021­021) (CITY)E. CONSENT CALENDAR ORDINANCE(S) ­ SECOND READING/ADOPTIONF. ADMINISTRATIVE HEARING ITEM(S)F1.Consideration of a Resolution of Necessity for the Acquisition by Eminent Domain of CertainReal Property Interests Located at 8583 Etiwanda Avenue (APN 0229­141­13) for PublicPurposes in Connection with the Etiwanda East Side Widening Project. (RESOLUTION NO.2021­018) (CITY)G. ADVERTISED PUBLIC HEARINGS ITEM(S) ­ CITY/FIRE DISTRICTG1.Consideration of Resolution No. 2021­016 Adopting the Central Park Master Plan andResolution No. 2021­017 Certifying the Environmental Impact Report for the Master Plan.(RESOLUTION NO. 2021­016 & RESOLUTION NO. 2021­017)(CITY)H. CITY MANAGER'S STAFF REPORT(S)H1.Sports Fields and Parks Inclement Weather Policy Report. (CITY)H2.Consideration to Approve the Installation of Signs to Mark the Location of the Old Spanish Trail,a National Historic Trail. (CITY)I. COUNCIL BUSINESSI1.Consideration to Adopt the 2021 City Council Goals. (CITY)I2.COUNCIL ANNOUNCEMENTS(Comments to be limited to three minutes per Council Member.)I3.INTER​AGENCY UPDATES(Update by the City Council to the community on the meetings that were attended.) J. CITY ATTORNEY ITEMS: K. IDENTIFICATION OF ITEMS FOR NEXT MEETING L. ADJOURNMENT CERTIFICATION  I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy­Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website.  LINDA A. TROYAN, MMC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477­2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.  CITY COUNCIL VISION STATEMENT “Our Vision is to build on our success as a world class community,to create an equitable,sustainable,and vibrant city,rich in opportunity for all to thrive.” Page 7 March 17, 2021 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 1 of 7 March 17, 2021 CITY OF RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City Council of the City of Rancho Cucamonga held a closed session on Wednesday, March 17, 2021, in the Tri-Communities Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 5:00 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Nicholas Ghirelli, Assistant City Attorney; Lori Sassoon, Deputy City Manager/Administrative Services; Elisa Cox, Deputy City Manager/Cultural & Civic Services and Matt Burris, Deputy City Manager/Economic and Community Development. A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) No public communications were made. C. CITY MANAGER ANNOUNCEMENTS None. D. CONDUCT OF CLOSED SESSION D1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION (RCCEA), EXECUTIVE MANAGEMENT GROUP AND FIRE SUPPORT SERVICES – CITY D2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNEL USA, INC. d/b/a ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTY HOLDINGS LLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS 2014554. – CITY D3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: CITY OF RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.: CIVDS 1904713 – CITY D4. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE’S INC. V. CITY OF RANCHO CUCAMONGA, UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OF CALIFORNIA, CASE NO. 5:20CV02506JGBSP – CITY Page 8 March 17, 2021 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 2 of 7 D5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8810 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229 131 07; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 2/3 INTEREST; ROBERT BRUCE STANFORD, A WIDOWER (AN INDIVIDUAL) & WILLIAM R. RUSHING, AS SUCCESSOR TRUSTEE OF THE STRACK FAMILY TRUST, DATED MARCH 13, 2014, AS TO THE REMAINDER, OWNERS; REGARDING PRICE AND TERMS – CITY D6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 12467 BASELIN E ROAD IDENTIFIED AS PARCEL NUMBERS 1090331030000, 1090331040000, 1089581040000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JOSEPH FILIPPI, JOSEPH FILIPPI WINERY AND VINEYARDS; REGARDING PRICE AND TERMS. – CITY D7. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 REGARDING THE FOLLOWING REAL PROPERTY: (1) REAL PROPERTY OWNED BY THM ENTERPRISES, LLC AND LOCATED AT 12449 FOOTHILL BOULEVARD IN THE CITY OF RANCHO CUCAMONGA AND FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 0229 031 41. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, ON BEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. – CITY D8. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 REGARDING THE FOLLOWING REAL PROPERTY:(1) REAL PROPERTY OWNED BY WALMART REAL ESTATE BUSINESS TRUST AND LOCATED AT 12549 FOOTHILL BOULEVARD IN THE CITY OF RANCHO CUCAMONGA AND FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBERS 022903238 & 44. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, ON BEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. – CITY D9. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8583 ETIWANDA AVENUE, RANCHO CUCAMONGA, CA AND FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 022914113. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND PATTI FEIST, OVERLAND, PACIFIC AND CUTLER, ON BEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE – CITY E. RECESS The closed session recessed at 6:45 p.m. Page 9 March 17, 2021 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 3 of 7 REGULAR MEETING – 7:00 p.m. CALL TO ORDER – COUNCIL CHAMBERS The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and the City of Rancho Cucamonga City Council were held on March 17, 2021 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:00 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, Mayor Pro Tem Lynne Kenned y and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Nicholals Ghirelli, Assistant City Attorney and Patricia Bravo- Valdez, Deputy Director of City Clerk Services. Mayor Pro Tem Kennedy led the Pledge of Allegiance. Responding to the spread of the Coronavirus (COVID-19) and social distancing requirements, City Manager Gillison announced that due to recent changes in the Governor's Executive Orders, the San Bernardino County Department of Public Health requirements, and to ensure the health and safety of Rancho Cucamonga residents by limiting contact that could spread the COVID–19 virus, there will be no members of the public in attendance at the City Council/Fire District Meetings and in place of in-person attendance, members of the public are encouraged to watch from the safety of their homes live from the City's website or on RCTV-3. He stated members of the public wishing to speak during public communication or on a public hearing item will need to dial in to (909)774-2751 to be added to the queue for comment. Additional information on the Coronavirus pandemic and City resources and updates can be found at www.cityofrc.us/coronavirus. A. AMENDMENTS TO THE AGENDA None. B. ANNOUNCEMENTS/PRESENTATIONS B1. Presentation of a Proclamation to Carrie Guarino, Retiring Assistant General Manager, for her Years of Service with the Cucamonga Valley Water District. Mayor Michael announced that due to COVID-19 and social distancing requirements, the recognition would be presented virtually to Carrie Guarino, Retiring Assistant General Manager, Cucamonga Valley Water District, who was watching the presentation from the safety of her home via RCTV-3. Mayor Michael and Members of the City Council presented the Proclamation to Carrie Guarino, Retiring Assistant General Manager, for her Years of Service with the Cucamonga Valley Water District. B2. Recognition of Green Business Program Recipient, Mountainside Apartments, part of the National Community Renaissance. Deborah Allen, Management Aide, provided a PowerPoint presentation and video featuring Mountainside Apartment’s staff showcasing their recent sustainability efforts and green business practices. Mayor Michael and Members of the City Council presented Mountainside Apartments with a Certificate of Recognition. Page 10 March 17, 2021 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 4 of 7 C. PUBLIC COMMUNICATIONS Mayor Michael announced, due to COVID-19 and social distancing requirements, the Public Communications portion of the meeting will be conducted telephonically. Via phone call, Janet Walton, wished Mayor Michael and Members of the City Council a “Happy St. Patrick’s Day” and offered a prayer. Via phone call, Frank Atry, spoke on the following: City Hall operating hours during the COVID-19 Pandemic, City Officials/ City Staff salaries and COVID-19 restrictions on public attendance at City Council Meetings. City Manager Gillison clarified that City Hall has remained open to the public during the COVID-19 Pandemic with measures put in place. He noted that San Bernardino County Department of Public Health is progressively easing off on restrictions based on the County’s tier system. D. CONSENT CALENDAR D1. Consideration of Meeting Minutes for the Regular Meetings of March 3, 2021. D2. Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $1,636,607.75 and City and Fire District Weekly Check Registers(Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $3,636,811.47 Dated February 22, 2021 Through March 07, 2021 and City and Fire District Electronic Debit Registers for the Month of February in the Total Amount of $2,299,577.77. (CITY/FIRE) D3. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $33,389.19 Dated February 22, 2021 through March 07, 2021. (CITY/FIRE) D4. Consideration to Receive and File Current Investment Schedules as of February 28, 2021 for the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District. (CITY/FIRE) D5. Consideration to Award Contract to Siemens Mobility, Inc. for the Traffic Signal Battery Backup System Replacement FY 20-21 Project. (CITY) D6. Consideration to Accept Public Improvements on the East Side of Grove Avenue Between 9th Street and Arrow Route, Located at 8681 Grove Avenue per the Improvement Agreement Related to Case No. DRC2017-00439, as Complete, File the Notice of Completion, and Authorize Release of Bonds. (CITY) D7. Consideration to Continue the Existing Local Emergency Due to the Novel Coronavirus (COVID-19) Pandemic. (CITY) D8. Consideration of the Housing Element Annual Progress Report for 2020. (CITY) D9. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of Retention and Bonds for the Foothill Boulevard Pavement Rehabilitation Project. (CITY) D10. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of Retention and Bonds for the Upper Cucamonga Storm Drain Phase 3 and Amethyst Avenue Street Improvements Project. (CITY) Page 11 March 17, 2021 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 5 of 7 D11. Consideration of an Agreement Between the City of Rancho Cucamonga and Southern California Gas Company–Transmission Division, and Authorization of the Payment of the Estimated Costs of $667,496 for the Design and Advance Purchase of Materials for the Relocation of a 36-inch Gas Pipeline Within the Etiwanda Avenue Grade Separation Project. (CITY) D12. Consideration of Amendment No. 001 to the Professional Services Agreement with HLP, Inc. for Software Licensing, Maintenance and Support in the Amount of $109,000. (CITY) D13. Consideration of Amendment No. 1 to the Professional Services Agreement (Contract No. CO18-122) with Moffatt and Nichol in the Amount of $2,310,000 (Including a 10% Contingency) for Additional Civil Engineering Services for the Etiwanda Avenue Grade Separation Project. (CITY) D14. Consideration of a Resolution Approving Reimbursement Agreement DRA-44 for Planned Drainage Facility Construction in the General City Drainage Area, for Master Plan Storm Drain Line 1E, in Conjunction with the Development of Tract 20042, Located on the East Side of Carnelian Street and North of Hillside Road, Related to Case No SUBTT20042, Submitted by New Weaver Lane, LLC. (RESOLUTION NO. 2021-014) (CITY) D15. Consideration to Accept and Allocate $26,010 Awar ded by the California State Library to Directly Support the Adult Literacy Tutoring Program. (CITY) MOTION: Moved by Council Member Spagnolo, seconded by Mayor Pro Tem Kennedy, to approve Consent Calendar Items D1 through D15 with Council Member Scott abstaining on item D3 and D11, due to her employment with Southern California Gas Company. Motion carried, 5-0. E. CONSENT CALENDAR ORDINANCE(S) - SECOND READING/ADOPTION No items. F. ADMINISTRATIVE HEARING ITEM(S) F1. Public Hearing to Consider Notice to San Bernardino County Board of Supervisors Regarding Microenterprise Home Kitchen Operations (MEHKOs). (CITY) City Manager Gillison introduced Jana Cook, Community Improvement Manager, who presented the staff report for Item F1. Community Improvement Manager Cook shared a PowerPoint outlining potential impacts of permitting Micro Enterprise Home Kitchen Operations . Community Improvement Manager Cook provided a supplemental letter for review and consideration from the City Council addressed to the San Bernardino County Board of Supervisors stating formal opposition to approving and adopting regulations permitting Micro Enterprise Home Kitchen Operations in San Bernardino County. Mayor Michael opened the Administrative Hearing. No public communications were made. Mayor Michael closed the Administrative Hearing. Council discussion ensued on potential impacts of permitting Micro Enterprise Home Kitchen Operations including: Health & Safety risks, and the economic impacts on existing businesses during recovery from health orders and local control. MOTION: Moved by Council Member Scott, seconded by Council Member Hutchison, to approve sending the supplemental letter provided at the meeting to the San Bernardino County Board of Supervisors stating formal opposition to approving and adopting regulations permitting Micro Enterprise Home Kitchen Operations in San Bernardino County. Motion carried unanimously, 5-0. Page 12 March 17, 2021 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 6 of 7 F2. Consideration of Resolution No. 2021-015 and Resolution FD2021-004, Resolutions of the City Council and the Board of Directors of the Rancho Cucamonga Fire Protection District, Ratifying the Director of Emergency Services' Executive Order Modifying Previous Exe cutive Orders Given During the Local Emergency Caused by the COVID­19 Pandemic. (RESOLUTION NO. 2021­015; RESOLUTION FD2021-004) (CITY/FIRE) City Manager Gillison introduced Lori Sassoon, Deputy City Manager/ Administrative Services , who presented a PowerPoint for Item F2. Deputy City Manager Sassoon provided a summary of previous Executive Orders and introduced Executive Order 2021-1, modifying the previous orders as the County progresses from the Purple tier and into Red, Orange, and Yellow tiers. Deputy City Manager Sassoon also provided a matrix indicating how each provision of the various orders would be modified and ultimately phased out as the County makes progress through those tiers. Deputy City Manager Sassoon recommended adoption of Resolutions ratifying the Director of Emergency Services' Executive Order Modifying Previous Executive Orders Given During the Local Emergency Caused by the COVID-19 Pandemic. Mayor Michael opened the Administrative Hearing. No public communications were made. Mayor Michael closed the Administrative Hearing. Council Member Scott asked if there would be community outreach regarding Executive Order 2021-1. Deputy City Manager Sassoon answered that there will be community outreach on Executive Order 2021-1, modifying the previous orders as the County progresses from the Purple tier and into Red, Orange, and Yellow tiers MOTION: Moved by Mayor Pro Tem Kennedy seconded by Council Member Hutchison, to adopt Resolution No. 2021-015, Ratifying the Director of Emergency Services’ Executive Order 2021-1 modifying previous Executive Orders given during the Local Emergency caused by the COVID-19 Pandemic. Motion carried unanimously, 5-0. MOTION: Moved by Board Member Hutchison, seconded by Board Member Scott, to adopt Resolution No. FD2021-004, Ratifying the Director of Emergency Services’ Executive Order 2021-1 modifying previous Executive Orders given during the Local Emergency caused by the COVID-19 Pandemic. Motion carried unanimously, 5-0. G. ADVERTISED PUBLIC HEARING ITEM(S) – CITY/FIRE DISTRICT No items. H. CITY MANAGERS STAFF REPORT(S) H1. 2021 City of Rancho Cucamonga Local Hazard Mitigation Plan Update and Public Review. (CITY/FIRE) City Manager Gillison introduced Joseph Ramos, Emergency Management Coordinator and Atlas Planning Solutions Consultant, Aaron Pfannenstiel, who presented a PowerPoint for Item H1. Emergency Management Coordinator Ramos informed that the Local Hazard Mitigation Plan would outline and discuss community hazards, outline hazard risks, identify policies/ projects to reduce risk and provide direction to implement and monitor. Emergency Management Coordinator Ramos noted that various local agencies and community partners participated in the process of developing and planning the Rancho Cucamonga Local Hazard Mitigation Plan. Atlas Planning Solutions Consultant, Aaron Pfannenstiel, via teleconference, outlined hazards in the Local Hazard Mitigation Plan such as: seismic hazards, wildfires, human-caused hazards, floods, severe weather, hazardous materials release incidents and aircraft incidents. Emergency Management Coordinator Ramos shared next steps Page 13 March 17, 2021 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 7 of 7 for the development and adoption of the Local Hazard Mitigation Plan, which include a 30-day Public Review of the Draft Local Hazard Mitigation Plan. Once updated and reviewed by Cal OES/ FEMA the Local Hazard Mitigation Plan would return to a future City Council meeting for formal adoption. City Council received and filed the report. I. COUNCIL BUSINESS I1. COUNCIL ANNOUNCEMENTS Mayor Pro Tem Kennedy noted that the City has remained open and responsive during the COVID -19 Pandemic and invited the community to view this year’s State of the City Adress on the City’s website: www.cityofrc.us. I2. INTER-AGENCY UPDATES None. J. CITY ATTORNEY ITEMS None. K. IDENTIFICATION OF ITEMS FOR NEXT MEETING Council Member Scott requested an item be added to a future meeting regarding parking concerns for a project approved at a recent Planning and Historic Preservation Commission meeting located on Foothill and San Bernardino Road. City Manager Gillison agreed to bring back a report to a future City Council Meeting to address the projects parking concerns. City Council consensus to place item on a future City Council Meeting. Council Member Scott noted that she has seen an influx of gas stations and convenience stores and would like to discuss land use and future developments at a future meeting. City Manager Gillison proposed a future Study Session with City Council and Planning Department staff to report and discuss a summary of development provisions, provide an update on parcels available and designated land use. City Council consensus to schedule a future City Council Study Session. L. ADJOURNMENT Mayor Michael adjourned the City Council Meeting at 8:10 p.m. Respectfully submitted, __________________________________ Linda A. Troyan, MMC City Clerk Services Director Approved: Page 14 DATE:April 7, 2021 TO:Mayor and Members of the City Council President and Members of the Boards of Directors FROM:John R. Gillison, City Manager INITIATED BY:Tamara L. Oatman, Finance Director Veronica Lopez, Accounts Payable Supervisor SUBJECT:Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $3,225,761.49 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $7,183,986.49 Dated March 08, 2021 Through March 28, 2021. (CITY/FIRE) RECOMMENDATION: Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Bi-weekly payroll is $1,932,275.60 and $1,293,485.89 for the City and the Fire District, respectively. Weekly check register amounts are $6,803,234.69 and $380,751.80 for the City and the Fire District, respectively. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: N/A ATTACHMENTS: Attachment 1 – Weekly Check Register Page 15 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/8/2021 through 3/28/2021 Check No.Check Date Vendor Name City Fire Amount AP 00012140 03/10/2021 ABSOLUTE SECURITY INTERNATIONAL INC 11,692.61 0.00 11,692.61 AP 00012141 03/10/2021 BUREAU OF RECLAMATION 847.40 0.00 847.40 AP 00012142 03/10/2021 CALIF GOVERNMENT VEBA / RANCHO CUCAMONGA 23,567.21 0.00 23,567.21 AP 00012143 03/10/2021 ELECNOR BELCO ELECTRIC INC 26,533.50 0.00 26,533.50 AP 00012144 03/10/2021 FEHR & PEERS 0.00 4,866.25 4,866.25 AP 00012145 03/10/2021 HAMPTON YOGA 147.00 0.00 147.00 AP 00012146 03/10/2021 RCCEA 1,747.00 0.00 1,747.00 AP 00012147 03/10/2021 RCPFA 14,049.11 0.00 14,049.11 AP 00012148 03/10/2021 SAN BERNARDINO COUNTY 340.00 0.00 340.00 AP 00012149 03/10/2021 SAN BERNARDINO CTY SHERIFFS DEPT 3,769,608.31 0.00 3,769,608.31 AP 00012150 03/10/2021 SHELL ENERGY NORTH AMERICA 208,780.60 0.00 208,780.60 AP 00012151 03/10/2021 U S DEPARTMENT OF ENERGY 7,538.90 0.00 7,538.90 ***AP 00012152 03/11/2021 ABC LOCKSMITHS INC 171.33 940.00 1,111.33 ***AP 00012153 03/11/2021 AIRGAS USA LLC 1,145.00 609.44 1,754.44 AP 00012154 03/11/2021 BRODART BOOKS CO 64.61 0.00 64.61 ***AP 00012155 03/11/2021 EMCOR SERVICES 19,910.00 425.00 20,335.00 AP 00012156 03/11/2021 HOLLIDAY ROCK CO INC 1,864.63 0.00 1,864.63 AP 00012157 03/11/2021 MCFADDEN DALE HARDWARE 66.05 0.00 66.05 AP 00012158 03/11/2021 MINUTEMAN PRESS 369.56 0.00 369.56 ***AP 00012159 03/11/2021 OFFICE DEPOT 1,520.02 1,722.69 3,242.71 AP 00012160 03/11/2021 SIEMENS MOBILITY INC 6,299.36 0.00 6,299.36 AP 00012161 03/11/2021 SITEONE LANDSCAPE SUPPLY LLC 11,654.22 0.00 11,654.22 AP 00012162 03/11/2021 SUNRISE FORD 329.06 0.00 329.06 AP 00012163 03/11/2021 THOMPSON PLUMBING SUPPLY INC 188.62 0.00 188.62 AP 00012164 03/11/2021 THOMSON REUTERS WEST PUBLISHING CORP 331.00 0.00 331.00 AP 00012165 03/17/2021 ABSOLUTE SECURITY INTERNATIONAL INC 2,915.75 0.00 2,915.75 AP 00012166 03/17/2021 CALPINE ENERGY SERVICES LP 114,750.00 0.00 114,750.00 AP 00012167 03/17/2021 MOFFATT & NICHOL 38,250.48 0.00 38,250.48 ***AP 00012168 03/17/2021 RICHARDS WATSON AND GERSHON 58,113.12 10,438.47 68,551.59 AP 00012169 03/18/2021 ABC LOCKSMITHS INC 289.84 0.00 289.84 AP 00012170 03/18/2021 BIBLIOTHECA LLC 10,182.82 0.00 10,182.82 AP 00012171 03/18/2021 BRODART BOOKS CO 25,121.04 0.00 25,121.04 AP 00012172 03/18/2021 CARQUEST AUTO PARTS 980.73 0.00 980.73 AP 00012173 03/18/2021 DUNN EDWARDS CORPORATION 890.42 0.00 890.42 AP 00012174 03/18/2021 GENERATOR SERVICES CO INC 399.52 0.00 399.52 AP 00012175 03/18/2021 HOSE MAN INC 0.00 55.97 55.97 AP 00012176 03/18/2021 MINUTEMAN PRESS 165.26 0.00 165.26 AP 00012177 03/18/2021 OFFICE DEPOT 1,636.81 0.00 1,636.81 AP 00012178 03/18/2021 PSA PRINT GROUP 1,214.12 0.00 1,214.12 AP 00012179 03/18/2021 SIEMENS MOBILITY INC 2,190.00 0.00 2,190.00 AP 00012180 03/23/2021 AHUMADA, ALEXANDER R 0.00 619.50 619.50 AP 00012181 03/23/2021 ALMAND, LLOYD 0.00 619.50 619.50 AP 00012182 03/23/2021 BANTAU, VICTORIA 0.00 505.96 505.96 AP 00012183 03/23/2021 BAZAL, SUSAN 0.00 865.08 865.08 AP 00012184 03/23/2021 BELL, MICHAEL L 0.00 1,929.14 1,929.14 AP 00012185 03/23/2021 BERRY, DAVID 0.00 1,274.32 1,274.32 AP 00012186 03/23/2021 BROCK, ROBIN 0.00 1,274.32 1,274.32 07:30:56 03/31/2021Current Date:VLOPEZ - VERONICA LOPEZ Page:1 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:Page 16 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/8/2021 through 3/28/2021 Check No.Check Date Vendor Name City Fire Amount AP 00012187 03/23/2021 CAMPBELL, GERALD 0.00 851.32 851.32 AP 00012188 03/23/2021 CAMPBELL, STEVEN 0.00 1,241.14 1,241.14 AP 00012189 03/23/2021 CARNES, KENNETH 0.00 505.96 505.96 AP 00012190 03/23/2021 CLABBY, RICHARD 0.00 1,196.68 1,196.68 AP 00012191 03/23/2021 CLOUGHESY, DONALD R 0.00 2,550.78 2,550.78 AP 00012192 03/23/2021 CORCORAN, ROBERT ANTHONY 0.00 893.07 893.07 AP 00012193 03/23/2021 COSTELLO, DENNIS M 0.00 2,550.78 2,550.78 AP 00012194 03/23/2021 COX, KARL 0.00 619.50 619.50 AP 00012195 03/23/2021 CRANE, RALPH 0.00 619.50 619.50 AP 00012196 03/23/2021 CROSSLAND, WILBUR 0.00 505.96 505.96 AP 00012197 03/23/2021 CURATALO, JAMES 0.00 1,274.32 1,274.32 AP 00012198 03/23/2021 DAGUE, JAMES 0.00 1,246.33 1,246.33 AP 00012199 03/23/2021 DE ANTONIO, SUSAN 0.00 893.07 893.07 AP 00012200 03/23/2021 DEANS, JACKIE 0.00 238.25 238.25 AP 00012201 03/23/2021 DOMINICK, SAMUEL A.0.00 1,274.32 1,274.32 AP 00012202 03/23/2021 EAGLESON, MICHAEL 0.00 1,929.14 1,929.14 AP 00012203 03/23/2021 EGGERS, BOB 0.00 1,274.32 1,274.32 AP 00012204 03/23/2021 FEJERAN, TIM 0.00 1,598.58 1,598.58 AP 00012205 03/23/2021 FRITCHEY, JOHN D.0.00 505.96 505.96 AP 00012206 03/23/2021 HEYDE, DONALD 0.00 619.50 619.50 AP 00012207 03/23/2021 INTERLICCHIA, ROSALYN 0.00 238.25 238.25 AP 00012208 03/23/2021 JERKINS, PATRICK 0.00 1,598.58 1,598.58 AP 00012209 03/23/2021 KILMER, STEPHEN 0.00 1,196.68 1,196.68 AP 00012210 03/23/2021 KIRKPATRICK, WILLIAM M 0.00 841.21 841.21 AP 00012211 03/23/2021 LANE, WILLIAM 0.00 619.50 619.50 AP 00012212 03/23/2021 LARKIN, DAVID W 0.00 1,598.58 1,598.58 AP 00012213 03/23/2021 LEE, ALLAN J 0.00 238.25 238.25 AP 00012214 03/23/2021 LENZE, PAUL E 0.00 1,274.32 1,274.32 AP 00012215 03/23/2021 LONCAR, PHILIP 0.00 1,196.68 1,196.68 AP 00012216 03/23/2021 LONGO, JOE 0.00 181.48 181.48 AP 00012217 03/23/2021 LUTTRULL, DARRELL 0.00 505.96 505.96 AP 00012218 03/23/2021 MACKALL, BEVERLY 0.00 181.48 181.48 AP 00012219 03/23/2021 MAYFIELD, RON 0.00 619.50 619.50 AP 00012220 03/23/2021 MCKEE, JOHN 0.00 619.50 619.50 AP 00012221 03/23/2021 MCNEIL, KENNETH 0.00 619.50 619.50 AP 00012222 03/23/2021 MICHAEL, L. DENNIS 0.00 1,274.32 1,274.32 AP 00012223 03/23/2021 MORGAN, BYRON 0.00 1,838.72 1,838.72 AP 00012224 03/23/2021 MYSKOW, DENNIS 0.00 1,196.68 1,196.68 AP 00012225 03/23/2021 NAUMAN, MICHAEL 0.00 505.96 505.96 AP 00012226 03/23/2021 NEE, RON 0.00 865.08 865.08 AP 00012227 03/23/2021 NELSON, MARY JANE 0.00 181.48 181.48 AP 00012228 03/23/2021 NOREEN, ERIC 0.00 2,550.78 2,550.78 AP 00012229 03/23/2021 O'BRIEN, TOM 0.00 1,379.46 1,379.46 AP 00012230 03/23/2021 PLOUNG, MICHAEL J 0.00 556.94 556.94 AP 00012231 03/23/2021 POST, MICHAEL R 0.00 1,377.34 1,377.34 AP 00012232 03/23/2021 PROULX, PATRICK 0.00 1,929.14 1,929.14 AP 00012233 03/23/2021 REDMOND, MIKE 0.00 619.50 619.50 07:30:56 03/31/2021Current Date:VLOPEZ - VERONICA LOPEZ Page:2 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:Page 17 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/8/2021 through 3/28/2021 Check No.Check Date Vendor Name City Fire Amount AP 00012234 03/23/2021 ROBERTS, BRENT 0.00 893.07 893.07 AP 00012235 03/23/2021 ROBERTS, CHERYL L 0.00 2,550.78 2,550.78 AP 00012236 03/23/2021 ROEDER, JEFF 0.00 1,929.14 1,929.14 AP 00012237 03/23/2021 SALISBURY, THOMAS 0.00 619.50 619.50 AP 00012238 03/23/2021 SMITH, RONALD 0.00 505.96 505.96 AP 00012239 03/23/2021 SORENSEN, SCOTT D 0.00 1,873.16 1,873.16 AP 00012240 03/23/2021 SPAGNOLO, SAM 0.00 505.96 505.96 AP 00012241 03/23/2021 SPAIN, WILLIAM 0.00 851.32 851.32 AP 00012242 03/23/2021 SULLIVAN, JAMES 0.00 505.96 505.96 AP 00012243 03/23/2021 TAYLOR, STEVEN 0.00 2,027.69 2,027.69 AP 00012244 03/23/2021 TULEY, TERRY 0.00 1,929.14 1,929.14 AP 00012245 03/23/2021 VANDERKALLEN, FRANCIS 0.00 619.50 619.50 AP 00012246 03/23/2021 VARNEY, ANTHONY 0.00 1,274.32 1,274.32 AP 00012247 03/23/2021 WALTON, KEVIN 0.00 1,598.58 1,598.58 AP 00012248 03/23/2021 YOWELL, TIMOTHY A 0.00 619.50 619.50 AP 00012249 03/24/2021 CALIF GOVERNMENT VEBA / RANCHO CUCAMONGA 23,567.21 0.00 23,567.21 AP 00012250 03/24/2021 FEHR & PEERS 26,673.50 0.00 26,673.50 AP 00012251 03/24/2021 RCCEA 1,786.00 0.00 1,786.00 AP 00012252 03/24/2021 RCPFA 13,805.47 0.00 13,805.47 ***AP 00012253 03/24/2021 RICHARDS WATSON AND GERSHON 44,147.04 12,553.10 56,700.14 AP 00012254 03/24/2021 RIVERSIDE, CITY OF 6,909.00 0.00 6,909.00 AP 00012255 03/24/2021 SARGENT TOWN PLANNING INC 34,560.00 0.00 34,560.00 AP 00012256 03/24/2021 TICKETS.COM 279.43 0.00 279.43 AP 00012257 03/25/2021 CARQUEST AUTO PARTS 444.48 0.00 444.48 AP 00012258 03/25/2021 DUMBELL MAN FITNESS EQUIPMENT, THE 465.00 0.00 465.00 AP 00012259 03/25/2021 DUNN EDWARDS CORPORATION 392.32 0.00 392.32 AP 00012260 03/25/2021 EMCOR SERVICES 722.01 0.00 722.01 AP 00012261 03/25/2021 KME FIRE APPARATUS 0.00 1,286.49 1,286.49 ***AP 00012262 03/25/2021 OFFICE DEPOT 4,228.22 1,045.95 5,274.17 AP 00012263 03/25/2021 SIEMENS MOBILITY INC 14,675.58 0.00 14,675.58 AP 00012264 03/25/2021 SITEONE LANDSCAPE SUPPLY LLC 1,029.76 0.00 1,029.76 AP 00012265 03/25/2021 SUNRISE FORD 380.54 0.00 380.54 AP 00012266 03/25/2021 THOMPSON PLUMBING SUPPLY INC 461.75 0.00 461.75 AP 00012267 03/25/2021 VISTA PAINT 929.56 0.00 929.56 AP 00416221 03/10/2021 360 DEEP CLEANING LLC 0.00 3,390.00 3,390.00 AP 00416222 03/10/2021 AAA ELECTRIC MOTOR SALES 401.84 0.00 401.84 AP 00416223 03/10/2021 ABLE BUILDING MAINTENANCE 6,029.45 0.00 6,029.45 AP 00416224 03/10/2021 AFLAC GROUP INSURANCE 24.58 0.00 24.58 AP 00416225 03/10/2021 ALLSTAR FIRE EQUIPMENT INC 0.00 947.92 947.92 AP 00416226 03/10/2021 AMERICAN RECYCLED PRODUCTS 4,274.00 0.00 4,274.00 AP 00416227 03/10/2021 ANGEL'S PATIO COVERS & AWNINGS 635.21 0.00 635.21 AP 00416228 03/10/2021 ARROYO, MARIA 238.60 0.00 238.60 AP 00416229 03/10/2021 ASSI SECURITY 0.00 1,416.91 1,416.91 AP 00416230 03/10/2021 BRIGHTVIEW LANDSCAPE SERVICES INC 19,881.67 0.00 19,881.67 ***AP 00416231 03/10/2021 C V W D 402.94 306.79 709.73 AP 00416232 03/10/2021 C V W D 0.00 382.78 382.78 AP 00416237 03/10/2021 C V W D 28,815.84 0.00 28,815.84 07:30:56 03/31/2021Current Date:VLOPEZ - VERONICA LOPEZ Page:3 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:Page 18 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/8/2021 through 3/28/2021 Check No.Check Date Vendor Name City Fire Amount AP 00416238 03/10/2021 CAL PERS LONG-TERM CARE PROGRAM 164.48 0.00 164.48 AP 00416239 03/10/2021 CAL POLY POMONA FOUNDATION 5,700.00 0.00 5,700.00 AP 00416240 03/10/2021 CALIFORNIA, STATE OF 127.52 0.00 127.52 AP 00416241 03/10/2021 CALIFORNIA, STATE OF 314.11 0.00 314.11 AP 00416242 03/10/2021 CALIFORNIA, STATE OF 150.00 0.00 150.00 AP 00416243 03/10/2021 CALIFORNIA, STATE OF 32.26 0.00 32.26 AP 00416244 03/10/2021 CALIFORNIA, STATE OF 342.73 0.00 342.73 AP 00416245 03/10/2021 CAMBRIDGE SEVEN ASSOCIATES INC 31,246.25 0.00 31,246.25 AP 00416246 03/10/2021 CARSON, DANIEL 0.00 320.00 320.00 AP 00416247 03/10/2021 CCS ORANGE COUNTY JANITORIAL INC 58,777.25 0.00 58,777.25 ***AP 00416248 03/10/2021 CHARTER COMMUNICATIONS 4,655.88 6,454.74 11,110.62 AP 00416249 03/10/2021 CHINO MOWER & ENGINE SERVICE 539.76 0.00 539.76 AP 00416250 03/10/2021 CLEAR STREAM RECYCLING 834.00 0.00 834.00 AP 00416251 03/10/2021 CLIENT FIRST CONSULTING GROUP LLC 1,650.00 0.00 1,650.00 AP 00416252 03/10/2021 CONOR CONSULTING LLC 187.50 0.00 187.50 AP 00416253 03/10/2021 CONSOLIDATED ELECTRICAL DISTR INC 0.00 1,045.18 1,045.18 AP 00416254 03/10/2021 CONTINENTAL GIRBAU WEST LLC 778.60 0.00 778.60 AP 00416255 03/10/2021 CREATIVE BRAIN LEARNING LLC 41.30 0.00 41.30 AP 00416256 03/10/2021 CRP/FPC FOOTHILL OWNER LLC 25,620.00 0.00 25,620.00 AP 00416257 03/10/2021 CUMMINS SALES & SERVICE 0.00 32.95 32.95 AP 00416258 03/10/2021 CWE 4,358.60 0.00 4,358.60 AP 00416259 03/10/2021 D & K CONCRETE COMPANY 1,947.05 0.00 1,947.05 AP 00416260 03/10/2021 DAISYECO INC 77.00 0.00 77.00 AP 00416261 03/10/2021 DATA TICKET INC 7,740.88 0.00 7,740.88 AP 00416262 03/10/2021 DEKRA-LITE 315.00 0.00 315.00 AP 00416263 03/10/2021 DELTA DENTAL INSURANCE COMPANY 1,170.46 0.00 1,170.46 AP 00416264 03/10/2021 DELTA DENTAL INSURANCE COMPANY 40,739.42 0.00 40,739.42 AP 00416265 03/10/2021 DEPARTMENT OF JUSTICE 145.00 0.00 145.00 AP 00416266 03/10/2021 DEPENDABLE COMPANY INC 28.00 0.00 28.00 AP 00416267 03/10/2021 DICKERSON, MARY 4.47 0.00 4.47 AP 00416268 03/10/2021 DIG SAFE BOARD 66.22 0.00 66.22 AP 00416269 03/10/2021 DIG SAFE BOARD 66.22 0.00 66.22 AP 00416270 03/10/2021 DIRECTV 179.99 0.00 179.99 AP 00416271 03/10/2021 DOMINGUEZ, FROYLAN 1,000.00 0.00 1,000.00 AP 00416272 03/10/2021 ECOHERO SHOW LLC, THE 7,500.00 0.00 7,500.00 ***AP 00416273 03/10/2021 EMCOR SERVICES 256,617.87 69,763.66 326,381.53 AP 00416274 03/10/2021 FACTORY MOTOR PARTS 0.00 1,357.71 1,357.71 AP 00416275 03/10/2021 FERNANDEZ-VO, GWYNETH 1,377.85 0.00 1,377.85 AP 00416276 03/10/2021 FIRST AID 2000 91.10 0.00 91.10 AP 00416277 03/10/2021 FLEETCREW 1,629.85 0.00 1,629.85 AP 00416278 03/10/2021 FRASURE, MICHAEL 380.62 0.00 380.62 AP 00416279 03/10/2021 FUEL SERV 0.00 479.14 479.14 AP 00416280 03/10/2021 GLOBALSTAR USA 158.49 0.00 158.49 AP 00416281 03/10/2021 GOLDEN SUN 261.51 0.00 261.51 ***AP 00416282 03/10/2021 GRAINGER 2,007.81 141.16 2,148.97 AP 00416283 03/10/2021 GRAPHICS FACTORY PRINTING INC 83.51 0.00 83.51 ***AP 00416284 03/10/2021 GRAYBAR ELECTRIC COMPANY INC 1,398.15 215.93 1,614.08 07:30:56 03/31/2021Current Date:VLOPEZ - VERONICA LOPEZ Page:4 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:Page 19 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/8/2021 through 3/28/2021 Check No.Check Date Vendor Name City Fire Amount AP 00416285 03/10/2021 HAMILTON, MONIQUE 291.20 0.00 291.20 AP 00416286 03/10/2021 HARO, TINA 10.00 0.00 10.00 AP 00416287 03/10/2021 HAULAWAY STORAGE CONTAINERS INC 119.84 0.00 119.84 AP 00416288 03/10/2021 HD PRODUCTIONS INC 18,750.00 0.00 18,750.00 AP 00416289 03/10/2021 HONDA YAMAHA HUSQVARNA OF REDLANDS 874.85 0.00 874.85 AP 00416290 03/10/2021 INTELESYS 670.67 0.00 670.67 AP 00416291 03/10/2021 INTERNATIONAL TICKETING ASSOCIATION INC, THE 240.00 0.00 240.00 AP 00416292 03/10/2021 ITRON INC 11,295.56 0.00 11,295.56 AP 00416293 03/10/2021 JIMENEZ, SERGIO 391.35 0.00 391.35 AP 00416294 03/10/2021 KIMBALL MIDWEST 1,064.55 0.00 1,064.55 AP 00416295 03/10/2021 LANDSCAPE WEST MANAGEMENT SERVICES INC 57,693.25 0.00 57,693.25 AP 00416296 03/10/2021 LIEBERT CASSIDY WHITMORE 4,555.30 0.00 4,555.30 AP 00416297 03/10/2021 LISA WISE CONSULTING 9,728.75 0.00 9,728.75 ***AP 00416299 03/10/2021 LOWES COMPANIES INC 4,465.20 1,073.88 5,539.08 AP 00416300 03/10/2021 LOZANO SMITH LLP 1,218.00 0.00 1,218.00 AP 00416301 03/10/2021 MADAR, SHLOMIT 122.00 0.00 122.00 AP 00416302 03/10/2021 MARIPOSA LANDSCAPES INC 154,798.51 0.00 154,798.51 AP 00416303 03/10/2021 MC WIL SPORTS SURFACES INC 8,400.00 0.00 8,400.00 AP 00416304 03/10/2021 MCMASTER-CARR SUPPLY COMPANY 1,144.08 0.00 1,144.08 AP 00416305 03/10/2021 MEDIWASTE DISPOSAL 49.92 0.00 49.92 AP 00416306 03/10/2021 MIDWEST TAPE 2,854.72 0.00 2,854.72 AP 00416307 03/10/2021 MIJAC ALARM COMPANY 108.00 0.00 108.00 AP 00416308 03/10/2021 MOHAMMAD, ANOUD 1,248.42 0.00 1,248.42 AP 00416309 03/10/2021 MONTGOMERY HARDWARE CO 0.00 386.20 386.20 AP 00416310 03/10/2021 MOST DEPENDABLE FOUNTAINS INC 1,952.95 0.00 1,952.95 AP 00416311 03/10/2021 MURILLO, BRENDA 136.00 0.00 136.00 AP 00416312 03/10/2021 MUSIC STAR 41.30 0.00 41.30 AP 00416313 03/10/2021 MUTUAL PROPANE 0.00 20.00 20.00 ***AP 00416314 03/10/2021 NAPA AUTO PARTS 130.10 416.62 546.72 AP 00416315 03/10/2021 ONTARIO SPAY AND NEUTER INC 400.00 0.00 400.00 AP 00416316 03/10/2021 PARS 3,500.00 0.00 3,500.00 AP 00416317 03/10/2021 PEP BOYS 10.76 0.00 10.76 ***AP 00416318 03/10/2021 PFM ASSET MANAGEMENT LLC 12,071.00 428.35 12,499.35 ***AP 00416319 03/10/2021 PINNACLE PETROLEUM INC 3,866.74 1,029.94 4,896.68 AP 00416320 03/10/2021 PLACEWORKS 9,246.30 0.00 9,246.30 AP 00416321 03/10/2021 PORAC 168.00 0.00 168.00 AP 00416322 03/10/2021 POSTAL PERFECT 90.00 0.00 90.00 AP 00416323 03/10/2021 PRE-PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00416324 03/10/2021 PRIVATE BRAND MFG 1,086.12 0.00 1,086.12 AP 00416325 03/10/2021 QUADIENT-4715 25,000.00 0.00 25,000.00 AP 00416326 03/10/2021 RANCHO SMOG CENTER 179.80 0.00 179.80 AP 00416327 03/10/2021 RAVISANKAR, ASHWIN 216.18 0.00 216.18 AP 00416328 03/10/2021 RECYCLE AWAY LLC 4,064.05 0.00 4,064.05 AP 00416329 03/10/2021 REHABWEST INC 304.00 0.00 304.00 AP 00416330 03/10/2021 RIGHT OF WAY INC 1,816.24 0.00 1,816.24 AP 00416331 03/10/2021 ROYAL INDUSTRIAL SOLUTIONS CITY OF INDUSTRY 7.92 0.00 7.92 AP 00416332 03/10/2021 SAFE SOFTWARE INC 3,480.00 0.00 3,480.00 07:30:56 03/31/2021Current Date:VLOPEZ - VERONICA LOPEZ Page:5 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:Page 20 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/8/2021 through 3/28/2021 Check No.Check Date Vendor Name City Fire Amount AP 00416333 03/10/2021 SAFE SOFTWARE INC 6,500.00 0.00 6,500.00 AP 00416334 03/10/2021 SAFE-ENTRY TECHNICAL INC 0.00 120.00 120.00 AP 00416335 03/10/2021 SAN BERNARDINO COUNTY 0.00 12,289.88 12,289.88 AP 00416336 03/10/2021 SAN BERNARDINO COUNTY 50.00 0.00 50.00 AP 00416337 03/10/2021 SBPEA 2,501.75 0.00 2,501.75 AP 00416338 03/10/2021 SCOTT MCLEOD PLUMBING INC 853.25 0.00 853.25 AP 00416339 03/10/2021 SENOR SEPTIC CONSTRUCTION AND PUMPING INC 41.60 0.00 41.60 ***AP 00416340 03/10/2021 SHEAKLEY PENSION ADMINISTRATION 484.20 200.40 684.60 AP 00416341 03/10/2021 SHERIFFS COURT SERVICES 100.00 0.00 100.00 AP 00416342 03/10/2021 SHOETERIA INC 1,128.17 0.00 1,128.17 AP 00416343 03/10/2021 SILVER & WRIGHT LLP 1,518.54 0.00 1,518.54 AP 00416344 03/10/2021 SIMMONS, RICARDO 100.00 0.00 100.00 AP 00416345 03/10/2021 SMITH, DIANE 24.00 0.00 24.00 AP 00416346 03/10/2021 SOCAL PPE 0.00 2,504.15 2,504.15 AP 00416347 03/10/2021 SOLARWINDS INC 2,357.76 0.00 2,357.76 AP 00416348 03/10/2021 SOUTH BAY FOUNDRY INC 525.60 0.00 525.60 ***AP 00416351 03/10/2021 SOUTHERN CALIFORNIA EDISON 11,931.81 467.45 12,399.26 AP 00416352 03/10/2021 SOUTHERN CALIFORNIA EDISON 6,331.23 0.00 6,331.23 AP 00416353 03/10/2021 SOWLES, JULIE 1,827.33 0.00 1,827.33 AP 00416354 03/10/2021 SPECIAL SERVICES GROUP LLC 3,619.20 0.00 3,619.20 AP 00416355 03/10/2021 STABILIZER SOLUTIONS INC 1,144.39 0.00 1,144.39 AP 00416356 03/10/2021 STAPLETON, JOSHUA 0.00 295.00 295.00 AP 00416357 03/10/2021 STOTZ EQUIPMENT 857.27 0.00 857.27 AP 00416358 03/10/2021 SUGIYAMA, MAKOTO 20.00 0.00 20.00 AP 00416359 03/10/2021 TETRA TECH INC 524.00 0.00 524.00 AP 00416360 03/10/2021 TINT CITY WINDOW TINTING 50.00 0.00 50.00 AP 00416361 03/10/2021 TOMCO CNG INC 2,460.00 0.00 2,460.00 AP 00416362 03/10/2021 TORRES, DIANNA 122.00 0.00 122.00 AP 00416363 03/10/2021 TOTAL WINE AND MORE 16,203.34 0.00 16,203.34 AP 00416364 03/10/2021 TRAFFIC SENSOR CORPORATION 4,994.48 0.00 4,994.48 AP 00416365 03/10/2021 UNDERGROUND SVC ALERT OF SO CAL 150.25 0.00 150.25 AP 00416366 03/10/2021 UNITED WAY 45.00 0.00 45.00 AP 00416367 03/10/2021 UPS 126.21 0.00 126.21 AP 00416368 03/10/2021 US POSTMASTER 245.00 0.00 245.00 AP 00416369 03/10/2021 VALLEY POWER SYSTEMS INC 270.00 0.00 270.00 AP 00416370 03/10/2021 VERIZON WIRELESS - LA 1,000.69 0.00 1,000.69 AP 00416371 03/10/2021 VERIZON WIRELESS - LA 60.12 0.00 60.12 AP 00416372 03/10/2021 VERIZON WIRELESS - LA 0.00 15,395.59 15,395.59 AP 00416373 03/10/2021 VETS CHOICE RADIOLOGY 215.00 0.00 215.00 AP 00416374 03/10/2021 VICTOR MEDICAL COMPANY 4,787.41 0.00 4,787.41 AP 00416375 03/10/2021 VICTORIA ANIMAL HOSPITAL 100.00 0.00 100.00 AP 00416376 03/10/2021 VULCAN MATERIALS COMPANY 222.61 0.00 222.61 ***AP 00416377 03/10/2021 WALTERS WHOLESALE ELECTRIC CO -294.45 2,353.03 2,058.58 ***AP 00416378 03/10/2021 WAXIE SANITARY SUPPLY 3,798.94 1,953.53 5,752.47 AP 00416379 03/10/2021 WEST COAST ARBORISTS INC 24,816.00 0.00 24,816.00 AP 00416380 03/10/2021 WHITE CAP CONSTRUCTION SUPPLY 350.07 0.00 350.07 AP 00416381 03/10/2021 XEROX CORPORATION 281.09 0.00 281.09 07:30:56 03/31/2021Current Date:VLOPEZ - VERONICA LOPEZ Page:6 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:Page 21 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/8/2021 through 3/28/2021 Check No.Check Date Vendor Name City Fire Amount AP 00416382 03/10/2021 XEROX FINANCIAL SERVICES 298.38 0.00 298.38 AP 00416383 03/10/2021 ZHU, KEFAN 1,500.00 0.00 1,500.00 AP 00416384 03/10/2021 ZOETIS US LLC 660.45 0.00 660.45 ***AP 00416385 03/10/2021 ZONES CORPORATE SOLUTIONS 33,261.79 3,121.87 36,383.66 AP 00416386 03/17/2021 360 DEEP CLEANING LLC 0.00 2,338.00 2,338.00 AP 00416387 03/17/2021 A Y NURSERY INC 2,303.70 0.00 2,303.70 AP 00416388 03/17/2021 AFLAC GROUP INSURANCE 6,664.92 0.00 6,664.92 AP 00416389 03/17/2021 AIR & HOSE SOURCE INC 60.34 0.00 60.34 AP 00416390 03/17/2021 AIRGAS USA LLC 183.52 0.00 183.52 AP 00416391 03/17/2021 ALPERT, MICHAEL 303.46 0.00 303.46 AP 00416392 03/17/2021 AM-TEC TOTAL SECURITY INC 9,170.54 0.00 9,170.54 AP 00416393 03/17/2021 APPLIED INDUSTRIAL TECHNOLOGIES 38.88 0.00 38.88 AP 00416394 03/17/2021 AQUABIO ENVIRONMENTAL TECHNOLOGIES INC 1,450.00 0.00 1,450.00 AP 00416395 03/17/2021 ARCHIBALD PET HOSPITAL 400.00 0.00 400.00 AP 00416396 03/17/2021 ARROW TRAILER SUPPLIES INC 122.29 0.00 122.29 AP 00416397 03/17/2021 AUFBAU CORPORATION 11,690.00 0.00 11,690.00 AP 00416398 03/17/2021 BARBARA'S ANSWERING SERVICE 552.00 0.00 552.00 AP 00416399 03/17/2021 BERLITZ LANGUAGES INC 65.00 0.00 65.00 AP 00416400 03/17/2021 BOEHRINGER INGELHEIM ANIMAL HEALTH USA INC 31.24 0.00 31.24 AP 00416401 03/17/2021 BRIGHTVIEW LANDSCAPE SERVICES INC 16,797.50 0.00 16,797.50 AP 00416402 03/17/2021 C V W D 85.80 0.00 85.80 AP 00416403 03/17/2021 C V W D 49.30 0.00 49.30 ***AP 00416407 03/17/2021 C V W D 22,527.29 1,376.58 23,903.87 AP 00416408 03/17/2021 CAL POLY POMONA FOUNDATION 7,875.00 0.00 7,875.00 AP 00416409 03/17/2021 CALAMP WIRELESS NETWORKS CORP 150.00 0.00 150.00 AP 00416410 03/17/2021 CALIF ASSOCIATION OF PUBLIC INFO OFFICIALS 0.00 275.00 275.00 AP 00416411 03/17/2021 CALIFA GROUP 9,873.69 0.00 9,873.69 AP 00416412 03/17/2021 CALIFORNIA DEPARTMENT OF PUBLIC HEALTH 512.00 0.00 512.00 ***AP 00416413 03/17/2021 CALIFORNIA DEPT OF TAX & FEE ADMINISTRATION 1,756.31 349.18 2,105.49 AP 00416414 03/17/2021 CALIFORNIA LIBRARY ASSOCIATION 2,250.00 0.00 2,250.00 AP 00416415 03/17/2021 CAMERON-DANIEL PC 5,947.50 0.00 5,947.50 AP 00416416 03/17/2021 CERVERA, DARLEEN 107.74 0.00 107.74 AP 00416417 03/17/2021 CHINO MOWER & ENGINE SERVICE 40.97 0.00 40.97 AP 00416418 03/17/2021 CINTAS CORPORATION #150 3,037.80 0.00 3,037.80 AP 00416419 03/17/2021 CITY RENTALS 74.80 0.00 74.80 AP 00416420 03/17/2021 CODE RED HEADSETS 4,328.73 0.00 4,328.73 AP 00416421 03/17/2021 COVETRUS NORTH AMERICA 2,982.55 0.00 2,982.55 AP 00416422 03/17/2021 D & K CONCRETE COMPANY 1,020.93 0.00 1,020.93 AP 00416423 03/17/2021 DEPARTMENT OF JUSTICE 196.00 0.00 196.00 AP 00416424 03/17/2021 DIRECTV 81.24 0.00 81.24 AP 00416425 03/17/2021 DIRECTV 95.24 0.00 95.24 AP 00416426 03/17/2021 ECOHERO SHOW LLC, THE 850.00 0.00 850.00 AP 00416427 03/17/2021 ECORP CONSULTING INC 0.00 21,438.75 21,438.75 ***AP 00416428 03/17/2021 EMPLOYMENT DEVELOPMENT DEPT 57,542.54 877.00 58,419.54 AP 00416429 03/17/2021 EXECUTIVE AUTO DETAIL 0.00 220.00 220.00 AP 00416430 03/17/2021 EXPERIAN 52.00 0.00 52.00 AP 00416431 03/17/2021 FEDERAL EXPRESS CORP 57.40 0.00 57.40 07:30:56 03/31/2021Current Date:VLOPEZ - VERONICA LOPEZ Page:7 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:Page 22 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/8/2021 through 3/28/2021 Check No.Check Date Vendor Name City Fire Amount AP 00416432 03/17/2021 FIRST AID 2000 272.07 0.00 272.07 AP 00416433 03/17/2021 FLEETCREW 575.00 0.00 575.00 AP 00416434 03/17/2021 FLEETPRIDE 0.00 334.66 334.66 AP 00416435 03/17/2021 FORTIN LAW GROUP 6,893.00 0.00 6,893.00 ***AP 00416436 03/17/2021 FRONTIER COMM 1,506.60 656.30 2,162.90 AP 00416437 03/17/2021 FRONTIER COMM 0.00 57.63 57.63 ***AP 00416438 03/17/2021 FUEL SERV 1,700.39 345.43 2,045.82 AP 00416439 03/17/2021 GEORGE HILLS COMPANY 808.50 0.00 808.50 AP 00416440 03/17/2021 GOLDEN OAKS VET HOSPITAL 100.00 0.00 100.00 AP 00416441 03/17/2021 GONSALVES & SON, JOE A 3,000.00 0.00 3,000.00 AP 00416442 03/17/2021 GRAINGER 2,198.20 0.00 2,198.20 AP 00416443 03/17/2021 GRAPHICS FACTORY PRINTING INC 0.00 1,993.38 1,993.38 AP 00416444 03/17/2021 GRAYBAR ELECTRIC COMPANY INC 0.00 235.76 235.76 AP 00416445 03/17/2021 GRIGOLLA, DAVID 500.00 0.00 500.00 AP 00416446 03/17/2021 HENRY SCHEIN INC 0.00 290.77 290.77 AP 00416447 03/17/2021 HERITAGE EDUCATION GROUP 722.00 0.00 722.00 AP 00416448 03/17/2021 HI-LINE ELECTRIC COMPANY 1,006.43 0.00 1,006.43 AP 00416449 03/17/2021 HILLS PET NUTRITION SALES INC 447.27 0.00 447.27 AP 00416450 03/17/2021 HINDERLITER DE LLAMAS & ASSOCIATES 9,314.14 0.00 9,314.14 AP 00416451 03/17/2021 HLP INC 211.75 0.00 211.75 AP 00416452 03/17/2021 HMC ARCHITECTS 0.00 4,876.25 4,876.25 AP 00416453 03/17/2021 HOME DEPOT CREDIT SERVICES 731.44 0.00 731.44 AP 00416454 03/17/2021 HOYT LUMBER CO, S M 0.00 8.90 8.90 AP 00416455 03/17/2021 HR GREEN PACIFIC INC 9,043.00 0.00 9,043.00 AP 00416456 03/17/2021 HUMANE SOCIETY OF SAN BERNARDINO VALLEY 150.00 0.00 150.00 AP 00416457 03/17/2021 INLAND PRESORT & MAILING SERVICES 371.89 0.00 371.89 AP 00416458 03/17/2021 INTERNATIONAL CODE COUNCIL 405.00 0.00 405.00 AP 00416459 03/17/2021 INTERWEST CONSULTING GROUP INC 0.00 1,035.28 1,035.28 AP 00416460 03/17/2021 JOHN ELWAY'S CLAREMONT CHRYSLER DODGE JEEP 81.77 0.00 81.77 AP 00416461 03/17/2021 LEVEL 3 COMMUNICATIONS LLC 5,482.10 0.00 5,482.10 AP 00416462 03/17/2021 LIFE-ASSIST INC 0.00 4,465.63 4,465.63 AP 00416463 03/17/2021 LVD EMPIRE LAKES LLC 5,147.40 0.00 5,147.40 AP 00416464 03/17/2021 MAGELLAN ADVISORS LLC 6,000.00 0.00 6,000.00 AP 00416465 03/17/2021 MAIN STREET SIGNS 948.20 0.00 948.20 ***AP 00416466 03/17/2021 MARIPOSA LANDSCAPES INC 202,773.40 8,304.62 211,078.02 AP 00416467 03/17/2021 MARK CHRISTOPHER INC 0.00 46.75 46.75 AP 00416468 03/17/2021 MARLINK SA INC 0.00 163.48 163.48 AP 00416469 03/17/2021 MCMASTER-CARR SUPPLY COMPANY 118.68 0.00 118.68 AP 00416470 03/17/2021 MG PETROLEUM INC 261.00 0.00 261.00 AP 00416471 03/17/2021 MOUNTAIN VIEW SMALL ENG REPAIR 53.86 0.00 53.86 ***AP 00416472 03/17/2021 NAPA AUTO PARTS 15.93 76.91 92.84 ***AP 00416473 03/17/2021 NINYO & MOORE 8,592.50 2,855.00 11,447.50 ***AP 00416474 03/17/2021 OCCUPATIONAL HEALTH CTRS OF CA 414.00 2,584.50 2,998.50 ***AP 00416475 03/17/2021 ONTARIO WINNELSON CO 317.86 254.07 571.93 AP 00416476 03/17/2021 ONTRAC 100.42 0.00 100.42 AP 00416477 03/17/2021 ORANGE LINE OIL COMPANY 677.36 0.00 677.36 AP 00416478 03/17/2021 PACIFIC UTILITY INSTALLATION INC 1,855.00 0.00 1,855.00 07:30:56 03/31/2021Current Date:VLOPEZ - VERONICA LOPEZ Page:8 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:Page 23 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/8/2021 through 3/28/2021 Check No.Check Date Vendor Name City Fire Amount AP 00416479 03/17/2021 PARKHOUSE TIRE INC 1,469.92 0.00 1,469.92 AP 00416480 03/17/2021 PINNACLE PETROLEUM INC 25,772.24 0.00 25,772.24 AP 00416481 03/17/2021 PIP PRINTING 331.33 0.00 331.33 AP 00416482 03/17/2021 POLK, DARRYL 2,299.57 0.00 2,299.57 AP 00416483 03/17/2021 POWERWERX INC 0.00 691.00 691.00 AP 00416484 03/17/2021 PRECISION PAINTING CALIFORNIA INC 3,800.00 0.00 3,800.00 AP 00416485 03/17/2021 PRIME GLASS 327.01 0.00 327.01 AP 00416486 03/17/2021 PRISTINE UNIFORMS LLC 0.00 1,434.07 1,434.07 AP 00416487 03/17/2021 PRIVATE BRAND MFG 1,267.42 0.00 1,267.42 AP 00416488 03/17/2021 PRO SPRAY EQUIPMENT 530.63 0.00 530.63 AP 00416489 03/17/2021 QUADIENT INC 594.87 0.00 594.87 AP 00416490 03/17/2021 QUINN COMPANY 6,849.77 0.00 6,849.77 AP 00416491 03/17/2021 RANCHO VILLAS 550.04 0.00 550.04 AP 00416492 03/17/2021 RBM LOCK AND KEY SERVICE 55.51 0.00 55.51 AP 00416493 03/17/2021 SAN BERNARDINO CO AUDITOR CONT 9,151.91 0.00 9,151.91 AP 00416494 03/17/2021 SAN BERNARDINO COUNTY 15,389.54 0.00 15,389.54 ***AP 00416495 03/17/2021 SCOTT MCLEOD PLUMBING INC 1,615.50 626.31 2,241.81 AP 00416496 03/17/2021 SELMA AUTO MALL III INC 0.00 44,020.54 44,020.54 ***AP 00416497 03/17/2021 SHRED PROS 118.00 148.00 266.00 AP 00416498 03/17/2021 SIERRA HEIGHTS APARTMENTS 1,094.64 0.00 1,094.64 AP 00416499 03/17/2021 SILVER & WRIGHT LLP 1,111.45 0.00 1,111.45 AP 00416500 03/17/2021 SMITH PIPE AND SUPPLY INC 4,390.51 0.00 4,390.51 ***AP 00416501 03/17/2021 SOCAL OFFICE TECHNOLOGIES 3,193.68 603.36 3,797.04 AP 00416502 03/17/2021 SOLARWINDS INC 2,357.76 0.00 2,357.76 ***AP 00416508 03/17/2021 SOUTHERN CALIFORNIA EDISON 10,280.75 2,828.54 13,109.29 AP 00416509 03/17/2021 SOUTHERN CALIFORNIA EDISON 84,525.37 0.00 84,525.37 AP 00416510 03/17/2021 SOUTHERN CALIFORNIA EDISON 438.38 0.00 438.38 AP 00416511 03/17/2021 SOUTHERN CALIFORNIA EDISON 6,944.94 0.00 6,944.94 ***AP 00416512 03/17/2021 STANLEY PEST CONTROL 2,110.00 740.00 2,850.00 AP 00416513 03/17/2021 STERLING COFFEE SERVICE 649.13 0.00 649.13 AP 00416514 03/17/2021 STOTZ EQUIPMENT 491.39 0.00 491.39 AP 00416515 03/17/2021 SWEET THOUGHTS TRAVEL INC 1,527.60 0.00 1,527.60 AP 00416516 03/17/2021 THE COUNSELING TEAM INTERNATIONAL 0.00 900.00 900.00 AP 00416517 03/17/2021 TIREHUB LLC 1,416.07 0.00 1,416.07 AP 00416518 03/17/2021 TRANSOFT SOLUTIONS INC 1,200.00 0.00 1,200.00 AP 00416519 03/17/2021 U.S. BANK PARS ACCT #6746022500 1,184.92 0.00 1,184.92 AP 00416520 03/17/2021 U.S. BANK PARS ACCT #6746022500 20,944.14 0.00 20,944.14 AP 00416521 03/17/2021 UNITED SITE SERVICES OF CA INC 301.45 0.00 301.45 AP 00416522 03/17/2021 UPS 33.00 0.00 33.00 AP 00416523 03/17/2021 VANDIM, SHTIL 70.00 0.00 70.00 AP 00416524 03/17/2021 VERIZON 22.63 0.00 22.63 AP 00416525 03/17/2021 VERIZON WIRELESS - LA 518.92 0.00 518.92 AP 00416526 03/17/2021 VERIZON WIRELESS - LA 1,421.31 0.00 1,421.31 AP 00416527 03/17/2021 VERIZON WIRELESS - LA 5,600.24 0.00 5,600.24 AP 00416528 03/17/2021 VIRTUAL PROJECT MANAGER LLC 500.00 0.00 500.00 AP 00416529 03/17/2021 VISION COMMUNICATIONS CO 412.17 0.00 412.17 AP 00416530 03/17/2021 VISION SERVICE PLAN CA 10,547.74 0.00 10,547.74 07:30:56 03/31/2021Current Date:VLOPEZ - VERONICA LOPEZ Page:9 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:Page 24 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/8/2021 through 3/28/2021 Check No.Check Date Vendor Name City Fire Amount AP 00416531 03/17/2021 VULCAN MATERIALS COMPANY 77.66 0.00 77.66 AP 00416532 03/17/2021 WALKER, KENNETH C 68.31 0.00 68.31 AP 00416533 03/17/2021 WALTERS WHOLESALE ELECTRIC CO 157.80 0.00 157.80 AP 00416534 03/17/2021 WAXIE SANITARY SUPPLY 8,501.36 0.00 8,501.36 AP 00416535 03/17/2021 WEST COAST ARBORISTS INC 107,202.50 0.00 107,202.50 AP 00416536 03/17/2021 WESTLAND GROUP INC 3,575.00 0.00 3,575.00 AP 00416537 03/17/2021 WILLDAN ENGINEERING 20,067.00 0.00 20,067.00 AP 00416538 03/17/2021 WILLDAN ENGINEERING 5,559.50 0.00 5,559.50 AP 00416539 03/23/2021 RODRIGUEZ, VICTOR 0.00 619.50 619.50 AP 00416540 03/23/2021 TOWNSEND, JAMES 0.00 2,550.78 2,550.78 AP 00416541 03/23/2021 WALKER, KENNETH 0.00 238.25 238.25 ***AP 00416542 03/24/2021 ABLE BUILDING MAINTENANCE 5,013.75 585.00 5,598.75 AP 00416543 03/24/2021 ADVANCED CHEMICAL TRANSPORT INC 1,408.00 0.00 1,408.00 AP 00416544 03/24/2021 AFLAC GROUP INSURANCE 24.58 0.00 24.58 AP 00416545 03/24/2021 ALL WELDING 1,170.00 0.00 1,170.00 AP 00416546 03/24/2021 ALLIED 100 1,598.24 0.00 1,598.24 AP 00416547 03/24/2021 ALTA VISTA MOBILE HOME PARK 397.59 0.00 397.59 AP 00416548 03/24/2021 ALTUM GROUP, THE 5,974.75 0.00 5,974.75 AP 00416549 03/24/2021 AMTECH ELEVATOR SERVICES 2,019.60 0.00 2,019.60 AP 00416550 03/24/2021 ANDERSON, BRYON 2.86 0.00 2.86 AP 00416551 03/24/2021 ASBURY ENVIRONMENTAL SERVICES 0.00 160.00 160.00 AP 00416552 03/24/2021 ATLAS PLANNING SOLUTIONS 3,970.00 0.00 3,970.00 AP 00416553 03/24/2021 AZAMI, MALIHA 233.00 0.00 233.00 AP 00416554 03/24/2021 BMP SOLUTIONS 2,155.00 0.00 2,155.00 AP 00416555 03/24/2021 BOWMAN, AUDRINA 77.40 0.00 77.40 AP 00416556 03/24/2021 BRIGHTVIEW LANDSCAPE SERVICES INC 13,268.65 0.00 13,268.65 AP 00416557 03/24/2021 C V W D 160.07 0.00 160.07 ***AP 00416562 03/24/2021 C V W D 41,624.49 174.30 41,798.79 AP 00416563 03/24/2021 CA LLC - ALTA LAGUNA MHP 400.00 0.00 400.00 AP 00416564 03/24/2021 CACEO 95.00 0.00 95.00 AP 00416565 03/24/2021 CAL PERS LONG-TERM CARE PROGRAM 164.48 0.00 164.48 AP 00416566 03/24/2021 CALIFORNIA, STATE OF 466.27 0.00 466.27 AP 00416567 03/24/2021 CALIFORNIA, STATE OF 314.11 0.00 314.11 AP 00416568 03/24/2021 CALIFORNIA, STATE OF 127.52 0.00 127.52 AP 00416569 03/24/2021 CALIFORNIA, STATE OF 150.00 0.00 150.00 AP 00416570 03/24/2021 CALIFORNIA, STATE OF 32.26 0.00 32.26 AP 00416571 03/24/2021 CALIFORNIA, STATE OF 342.73 0.00 342.73 AP 00416572 03/24/2021 CART RETRIEVAL INC 675.00 0.00 675.00 AP 00416573 03/24/2021 CARTWRIGHT, MARGARET 75.78 0.00 75.78 AP 00416574 03/24/2021 CASA VOLANTE MOBILE HOME PARK 600.00 0.00 600.00 AP 00416575 03/24/2021 CHAPARRAL HEIGHTS MOBILE HOME PARK 300.00 0.00 300.00 AP 00416576 03/24/2021 CIRCLEPOINT 6,105.00 0.00 6,105.00 AP 00416577 03/24/2021 CIVIC SOLUTIONS INC 9,450.00 0.00 9,450.00 AP 00416578 03/24/2021 CODE RED HEADSETS 599.88 0.00 599.88 AP 00416579 03/24/2021 CONCEPT POWDER COATING 1,095.00 0.00 1,095.00 AP 00416580 03/24/2021 D & K CONCRETE COMPANY 1,055.96 0.00 1,055.96 AP 00416581 03/24/2021 DELMONICO, JENNIFER 500.00 0.00 500.00 07:30:56 03/31/2021Current Date:VLOPEZ - VERONICA LOPEZ Page:10 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:Page 25 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/8/2021 through 3/28/2021 Check No.Check Date Vendor Name City Fire Amount AP 00416582 03/24/2021 DHANOA, SATPAL SINGH 345.00 0.00 345.00 AP 00416583 03/24/2021 EARPHONE GUY LLC, THE 241.31 0.00 241.31 AP 00416584 03/24/2021 EXPRESS BRAKE SUPPLY INC 182.57 0.00 182.57 AP 00416585 03/24/2021 FIREFIGHTERS' SAFETY CENTER 0.00 791.97 791.97 AP 00416586 03/24/2021 FRONTIER COMM 3,429.41 0.00 3,429.41 AP 00416587 03/24/2021 GABEL & SCHUBERT INC 14.66 0.00 14.66 AP 00416588 03/24/2021 GARRISON, CARL 53.59 0.00 53.59 AP 00416589 03/24/2021 GIRON ENGINEERS 4,083.00 0.00 4,083.00 AP 00416590 03/24/2021 GLOBAL SOLUTIONS GROUP INC 18,087.64 0.00 18,087.64 AP 00416591 03/24/2021 GOLDEN SUN 360.75 0.00 360.75 ***AP 00416592 03/24/2021 GRAINGER 497.50 126.41 623.91 AP 00416593 03/24/2021 GRAPHICS FACTORY PRINTING INC 457.94 0.00 457.94 AP 00416594 03/24/2021 GRAYBAR ELECTRIC COMPANY INC 358.87 0.00 358.87 AP 00416595 03/24/2021 GROVES ON FOOTHILL, THE 200.00 0.00 200.00 AP 00416596 03/24/2021 HOMETOWN AMERICA RAMONA VILLA 500.00 0.00 500.00 AP 00416597 03/24/2021 IDEXX DISTRIBUTION INC 2,105.19 0.00 2,105.19 AP 00416598 03/24/2021 INLAND PRESORT & MAILING SERVICES 658.56 0.00 658.56 AP 00416599 03/24/2021 INNOVATIVE INTERFACES INC 37,450.00 0.00 37,450.00 AP 00416600 03/24/2021 INTERVET INC 107.75 0.00 107.75 AP 00416601 03/24/2021 INYO NETWORKS 21,766.50 0.00 21,766.50 AP 00416602 03/24/2021 IRON MOUNTAIN OSDP 997.24 0.00 997.24 AP 00416603 03/24/2021 KAISA, KASSANDRA 69.26 0.00 69.26 AP 00416604 03/24/2021 KNIGHT LEADERSHIP SOLUTIONS 1,880.00 0.00 1,880.00 AP 00416605 03/24/2021 LISA WISE CONSULTING 4,148.14 0.00 4,148.14 AP 00416606 03/24/2021 LITTLE BEAR PRODUCTIONS 350.00 0.00 350.00 AP 00416607 03/24/2021 LOMELI, BIANCA 28.81 0.00 28.81 AP 00416608 03/24/2021 LONG, SETH 60.00 0.00 60.00 AP 00416609 03/24/2021 LOPEZ, TERESA 513.60 0.00 513.60 AP 00416610 03/24/2021 MARIPOSA LANDSCAPES INC 14,556.79 0.00 14,556.79 AP 00416611 03/24/2021 MCMASTER-CARR SUPPLY COMPANY 725.48 0.00 725.48 AP 00416612 03/24/2021 MIDWEST TAPE 1,586.75 0.00 1,586.75 AP 00416613 03/24/2021 MONAE, GIA 1,248.77 0.00 1,248.77 AP 00416614 03/24/2021 MORRIS, BERNARD 25.00 0.00 25.00 AP 00416615 03/24/2021 MOUNTAIN VIEW URGENT CARE GROUP INC 5,120.00 0.00 5,120.00 AP 00416616 03/24/2021 NAPA AUTO PARTS 0.00 54.56 54.56 AP 00416617 03/24/2021 NEW COLOR SILK SCREEN & GRAPHICS 26.94 0.00 26.94 AP 00416618 03/24/2021 OATMAN, TAMARA 2,670.25 0.00 2,670.25 AP 00416619 03/24/2021 ONLY CREMATIONS FOR PETS INC 830.00 0.00 830.00 AP 00416620 03/24/2021 ONTARIO, CITY OF 103.00 0.00 103.00 AP 00416621 03/24/2021 ONTRAC 78.89 0.00 78.89 AP 00416622 03/24/2021 PACIFIC UTILITY INSTALLATION INC 31,707.00 0.00 31,707.00 AP 00416623 03/24/2021 PARKHOUSE TIRE INC 646.91 0.00 646.91 AP 00416624 03/24/2021 PARS 3,500.00 0.00 3,500.00 AP 00416625 03/24/2021 PINES MOBILE HOME PARK, THE 200.00 0.00 200.00 AP 00416626 03/24/2021 PINNACLE PETROLEUM INC 0.00 2,411.42 2,411.42 AP 00416627 03/24/2021 PORAC LEGAL DEFENSE FUND 234.00 0.00 234.00 AP 00416628 03/24/2021 PRE-PAID LEGAL SERVICES INC 60.17 0.00 60.17 07:30:56 03/31/2021Current Date:VLOPEZ - VERONICA LOPEZ Page:11 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:Page 26 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/8/2021 through 3/28/2021 Check No.Check Date Vendor Name City Fire Amount AP 00416629 03/24/2021 RACKED AND READY STEEL AND ALUMINUM 425.00 0.00 425.00 AP 00416630 03/24/2021 RANCHO CUCAMONGA CHAMBER OF COMMERCE 3,333.34 0.00 3,333.34 AP 00416631 03/24/2021 RANCHO SMOG CENTER 404.55 0.00 404.55 AP 00416632 03/24/2021 RBM LOCK AND KEY SERVICE 73.27 0.00 73.27 AP 00416633 03/24/2021 READ THE BOOKS LLC 1,070.00 0.00 1,070.00 AP 00416634 03/24/2021 RODPAI-PARHAM, DARARAI 53.04 0.00 53.04 AP 00416635 03/24/2021 SAN BERNARDINO CTY AUDITOR CONTROLLER 1,783.08 0.00 1,783.08 AP 00416636 03/24/2021 SB COUNTY FIRE PREVENTION OFFICERS 0.00 220.00 220.00 AP 00416637 03/24/2021 SBPEA 2,498.15 0.00 2,498.15 AP 00416638 03/24/2021 SHERIFFS COURT SERVICES 100.00 0.00 100.00 AP 00416639 03/24/2021 SHOETERIA INC 271.50 0.00 271.50 ***AP 00416640 03/24/2021 SHRED PROS 548.00 60.00 608.00 AP 00416644 03/24/2021 SOUTHERN CALIF FLEET SERVICES INC 0.00 6,675.08 6,675.08 AP 00416647 03/24/2021 SOUTHERN CALIFORNIA EDISON 12,097.04 0.00 12,097.04 AP 00416648 03/24/2021 SOUTHERN CALIFORNIA EDISON 65.34 0.00 65.34 AP 00416649 03/24/2021 SOUTHERN CALIFORNIA EDISON 1,864.41 0.00 1,864.41 AP 00416650 03/24/2021 STRATEGIC ECONOMICS INC 2,542.50 0.00 2,542.50 AP 00416651 03/24/2021 SU, YUNSHENG 25.66 0.00 25.66 AP 00416652 03/24/2021 SUAREZ, JONATHAN 66.82 0.00 66.82 AP 00416653 03/24/2021 SYCAMORE VILLA MOBILE HOME PARK 400.00 0.00 400.00 ***AP 00416654 03/24/2021 SYSTEMS SOURCE INC 42,582.05 16,574.25 59,156.30 AP 00416655 03/24/2021 T S R CONSTRUCTION & INSPECTION 4,456.75 0.00 4,456.75 AP 00416656 03/24/2021 THE COUNSELING TEAM INTERNATIONAL 0.00 1,200.00 1,200.00 AP 00416657 03/24/2021 TIANA SANCHEZ INTERNATIONAL LLC 1,112.50 0.00 1,112.50 AP 00416658 03/24/2021 TOWILL INC 10,318.75 0.00 10,318.75 AP 00416659 03/24/2021 UNITED WAY 45.00 0.00 45.00 AP 00416660 03/24/2021 UNIVERSAL FLEET SUPPLY 0.00 1,138.26 1,138.26 AP 00416661 03/24/2021 UPLAND ANIMAL HOSPITAL 329.50 0.00 329.50 AP 00416662 03/24/2021 UPS 33.00 0.00 33.00 AP 00416663 03/24/2021 UPSCO POWERSAFE SYSTEMS INC 29,627.00 0.00 29,627.00 AP 00416664 03/24/2021 VALENZUELA, JOHN 0.00 400.00 400.00 AP 00416665 03/24/2021 VCA CENTRAL ANIMAL HOSPITAL 366.30 0.00 366.30 AP 00416666 03/24/2021 VELOCITY TRUCK CENTERS 98.04 0.00 98.04 AP 00416667 03/24/2021 VERIZON WIRELESS - LA 5,567.47 0.00 5,567.47 AP 00416668 03/24/2021 VICTOR MEDICAL COMPANY 1,188.04 0.00 1,188.04 AP 00416669 03/24/2021 VIRGIN PULSE INC 1,077.60 0.00 1,077.60 AP 00416670 03/24/2021 WALTERS WHOLESALE ELECTRIC CO 887.19 0.00 887.19 AP 00416671 03/24/2021 WAXIE SANITARY SUPPLY 6,807.19 0.00 6,807.19 AP 00416672 03/24/2021 WEST COAST SAND AND GRAVEL INC 1,173.35 0.00 1,173.35 AP 00416673 03/24/2021 WESTLAND GROUP INC 0.00 3,481.50 3,481.50 AP 00416674 03/24/2021 WINNER CHEVROLET INC 34,557.04 0.00 34,557.04 AP 00416675 03/24/2021 ZOETIS US LLC 108.05 0.00 108.05 07:30:56 03/31/2021Current Date:VLOPEZ - VERONICA LOPEZ Page:12 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:Page 27 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/8/2021 through 3/28/2021 Check No.Check Date Vendor Name City Fire Amount $6,803,234.69 $7,183,986.49 $380,751.80 Note: Grand Total: Total Fire: Total City: *** Check Number includes both City and Fire District expenditures 07:30:56 03/31/2021Current Date:VLOPEZ - VERONICA LOPEZ Page:13 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:Page 28 DATE:April 7, 2021 TO:Mayor and Members of the City Council President and Members of the Boards of Directors FROM:John R. Gillison, City Manager INITIATED BY:Tamara L. Oatman, Finance Director Veronica Lopez, Accounts Payable Supervisor SUBJECT:Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $670,538.26 Dated March 08, 2021 Through March 28, 2021. (CITY/FIRE) RECOMMENDATION: Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Weekly check register amounts are $669,041.03 and $1,497.23 for the City and the Fire District, respectively. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: N/A ATTACHMENTS: Attachment 1 - Weekly Check Register Page 29 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT So Calif Gas Company Only. AND CITY OF RANCHO CUCAMONGA 3/8/2021 through 3/28/2021 Check No.Check Date Vendor Name City Fire Amount ***AP 00416641 03/24/2021 SO CALIF GAS COMPANY 212.99 1,497.23 1,710.22 AP 00416642 03/24/2021 SO CALIF GAS COMPANY 1,331.82 0.00 1,331.82 AP 00416643 03/24/2021 SO CALIF GAS COMPANY 667,496.22 0.00 667,496.22 $669,041.03 $670,538.26 $1,497.23 Note: Grand Total: Total Fire: Total City: *** Check Number includes both City and Fire District expenditures 07:40:45 03/31/2021Current Date:VLOPEZ - VERONICA LOPEZ Page:1 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:Page 30 DATE:April 7, 2021 TO:Mayor and Members of the City Council President and Members of the Boards of Directors FROM:John R. Gillison, City Manager INITIATED BY:Linda A. Troyan, MMC, City Clerk Services Director Patricia Bravo-Valdez, CMC, Deputy Director of City Clerk Services Kimberly Solorio, Records Management Analyst SUBJECT:Consideration of Resolutions Adopting Revised Records Retention Schedules, Authorizing Destruction And Rescinding Previous Records Retention Schedules. (RESOLUTION NO. FD2021-005) (RESOLUTION NO. 2021-020) (FIRE/CITY COUNCIL) RECOMMENDATION: Staff recommends the City Council/Board of Directors of the Fire Protection District adopt Resolutions, adopting revised Records Retention Schedules, authorizing destruction of certain obsolete City Records, and rescinding previous Records Retention Schedules. BACKGROUND: The City’s/Fire District’s Records Retention Schedules were last revised in 2020. The Records Retention Schedule is a key element of an effective records management program. The Retention Schedules assist the City/Fire District by documenting which records require to be maintained in the office or temporary storage, which records have historic or research value, and which records should be destroyed because they no longer have administrative, operational, fiscal or legal value. ANALYSIS: General records management principles recommend review and update of retention schedules periodically. The City Clerk’s Office/Records Management Department has worked closely with City Departments, records management consultant services, and the City Attorney's Office to update the schedules. The proposed revisions to the schedules are reflective of new laws since 2020, and best practices, and are identified on the attached Records Retention Schedules in colored and strike- out format. Significant highlights of this year’s changes in law include updates to the City-Wide, City Clerk, Human Resources, and Public Works Retention Schedules. Updates include the additions of new legal retention requirements regarding redistricting records, expanded electronic filings for FPPC Campaign Filings and the inclusion of document retention for COVID-19 Notifications to Employees. At this time, staff recommends the City Council/Board of Directors of the Fire Protection District approve the revised Records Retention Schedules. Page 31 Page 2 6 5 4 FISCAL IMPACT: The City/Fire District will realize a savings in records storage expenses. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item supports the City Council Core Value of working together cooperatively and respectfully with each other, staff, and all stakeholders by continuously and proactively adopting retention schedules. ATTACHMENTS: Attachment 1 – Resolution No. FD2021-005 and Records Retention Schedules Attachment 2 – Resolution No. 2021-020 and Records Retention Schedules Page 32 RESOLUTION NO. FD2021-XXX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, ADOPTING REVISED RECORDS RETENTION SCHEDULES, AUTHORIZING DESTRUCTION, AND RESCINDING PREVIOUS RECORDS RETENTION SCHEDULES WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the Rancho Cucamonga Fire Protection District; and WHEREAS, California Health & Safety Code Section 13868 and Government Code Section 60200 provide that the legislative body of a fire protection district may authorize at any time the destruction or disposition of any duplicate record, paper, or document, the original or a permanent photographic record of which is in the files of any officer or department of the district; and WHEREAS, California Government Code Section 60201 provides that District records which have served their purpose, which are not expressly required by law to be filed and preserved, and which will not adversely affect any interest of the district or public may be destroyed; WHEREAS, the District has a procedure to maintain a list of the types of records destroyed or disposed of that reasonably identifies the information contained in the records in each category; WHEREAS, the District previously adopted Resolution No FD2020-002 adopting records retention schedules. NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT DOES FIND AND RESOLVE AS FOLLOWS: Section 1. The facts set forth in the Recitals, above in this resolution, are true and correct. Section 2. Resolution No FD2020-002 and all previous resolutions adopting District records retention schedules are hereby rescinded and replaced with the Fire District Records Retention Schedules adopted herein. Section 3. The Board of Directors hereby adopts as its District Records Retention Schedules, the District Records Retention Schedules set forth in Exhibit “A” attached hereto and incorporated by reference herein. The Board of Directors hereby finds that the destruction or disposition of records in Exhibit A that have exceeded the retention periods set forth therein, and are no longer required for any District purpose, will not adversely affect any interest of the District or the public. Section 4. The records of the Rancho Cucamonga Fire Protection District, as set forth in the Fire District Records Retention Schedules, Exhibit A, and that are no longer required for any District purpose, are hereby authorized to be destroyed as provided by California Health & Safety Code Section 13868, and Government Code Section 60200,, et seq., and in accordance with the provisions of said Schedule and District policies and procedures, without further action by the District’s Board of Directors. RESOLUTION NO. FD2021-XXX - Page 1 of 2 Page 33 RESOLUTION NO. FD2021-XXX - Page 2 of 2 Section 5. The term “records” as used herein shall include records, documents, instructions, books, microforms, electronic files, magnetic tape, optical media, instruments, writings, and/or paper regardless of media, as defined by the California Public Records Act and as those terms are used in Health & Safety Code Section 13868 and Government Code Section 60200, et seq. Section 6. The Clerk of the Board of Directors shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. Section 7. This resolution shall become effective immediately upon its passage and adoption. PASSED, APPROVED AND ADOPTED this ____ day of __________, 2021. APPROVED AS TO FORM: District Counsel Page 34 HOW TO USE RETENTION SCHEDULES ©1995-2020 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission A legend explaining the information presented in the retention schedule has been printed on the back of each page for your easy reference; an index to locate records is also provided. The specified retention period applies regardless of the media of the record: If a record is stored on paper and a computer file on a hard drive, both records should be destroyed (or erased) after the specified period of time has elapsed. Copies or duplicates of records should never be retained longer than the prescribed period for the original record. STRUCTURE: CITYWIDE, DEPARTMENTS & DIVISIONS The City-wide retention schedule includes those records all departments have in common (letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record, and therefore responsible for maintaining the original record for the prescribed length of time. Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. Where appropriate, the department retention schedules are organized by Division within that Department. If a record is not listed in your department retention schedule, refer to the City-wide retention schedule. An index will be provided for your reference. BENEFITS This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits: •Reduce administrative expenses, expedite procedures •Free filing cabinet and office space •Reduce the cost of records storage •Eliminate duplication of effort within the City •Find records faster •Easier purging of file folders •Determine what media should be used to store records For questions, please contact the City Clerk. AUTHORIZATION TO DESTROY RECORDS: Destruction of an original record that has exceeded its retention period must be authorized according to City Policies & Procedures prior to destroying it. •If there is a minimum retention (“Minimum 2 years"), destruction of the document must be authorized before it is destroyed, as it is an original record. Copies, drafts, notes and non-records do NOT require authorization, and can be destroyed “When No Longer Required.” •If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft / transitory record or a copy. On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. “Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).” EXHIBIT A Page 35 RECORDS RETENTION SCHEDULE LEGEND ©1995 – 2020 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission OFR (Office of Record): The department that keeps the original or “record copy.” Usually it is the department that originates the record, unless the item is for a City Council meeting (then it is the City Clerk.) Records Description: The record series (a group of like records). Transitory Records not retained in the ordinary course of business, that do NOT have substantive content: Preliminary drafts, notes, or interagency or intra- agency memoranda and records having only transitory value. Examples: Telephone messages, meeting room reservation schedules , logs, source records entered into a computer system that qualifies as a “trusted system”, etc. Non-Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business. Retention/Disposition: Active: How long the file remains in the immediate office area (guideline) Inactive: How long the file is in off-site storage, stored on Optical Disk or Microforms (guideline) Total Retention: The total number of years the record will be retained For file folders containing documents with different retention timeframes, use the document with the longest retention time. P = Permanent Indefinite = No fixed or specified retention period; used for databases, because the data fields are interrelated. Vital? = Those records that are needed for basic operations in the event of a disaster. Media Options (guideline) – the form of the record: Mag = Computer Magnetic Media (hard drive, disks, tapes, USB Drives, Cloud, etc.) Mfr = Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr = Paper OD = Optical Disk, CD-r, DVD-r, WORM, or other media which does not allow changes Scan / Import (guideline): “S” indicates the record should be scanned into the document imaging system; “I” indicates the record should be electronically imported into the document imaging system; “M” indicates the record should be microfilmed Destroy Paper after Imaged & QC’d / Trustworthy Electronic Record: “Yes” indicates the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed) IF the document has been imaged (electronically generated, scanned or imported and placed on Unalterable Media – DVD-R, CD-R, or WORM, or microfilmed), and both the images and indexing Quality Checked (“QC’d”). The electronic record or image must contain all significant details from the original and be an adequate substitute for the original document for all purposes, and other legal mandates apply. Includes all electronic records which are to serve as the Official Record. Legend for legal citations (§: Section) B&P: Business & Professions Code (CA) CBC: California Building Code CC: Civil Code (CA) CCP: Code of Civil Procedure (CA) CCR: California Code of Regulations (CA) CFC: California Fire Code CFR: Code of Federal Regulations (US) EC: Elections Code (CA) EVC: Evidence Code (CA) FA: Food & Agriculture Code FC: Family Code (CA) FTB: Franchise Tax Board (CA) GC: Government Code (CA) H&S: Health & Safety Code (CA) HUD: Housing & Urban Develop. (US) LC: Labor Code (CA) Ops. Cal. Atty. Gen..: Attorney General Opinions (CA) PC: Penal Code (CA) PRC Public Resources Code R&T: Revenue & Taxation Code (CA) UFC: Uniform Fire Code USC: United States Code (US) VC: Vehicle Code (CA) W&I: Welfare & Institutions Code (CA) Page 36 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). CITY-WIDE (Used by All Departments) Human Resources / Risk Management CW-001 Accident, Incident, Injury reports: PUBLIC & EMPLOYEES, with associated MSDS, if a chemical was involved Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr Copies retained for reference; GC §§34090.7, 60200 Finance CW-002 Accounts Payable, Invoices, Petty Cash, Warrant Requests, etc. ALL backup is forwarded to Finance Copies - When No Longer Required Copies - When No Longer Required Yes: Before Payment Mag, Ppr All originals go to Finance (these are copies); GC §§34090.7, 60200 Lead Dept.CW-003 Affidavits of Publications / Public Hearing Notices / Legal Advertising / Affidavits of Posting 2 years 2 years Mag, Mfr, OD, Ppr Brown Act challenges must be filed within 30 or 90 days of action; Statute of Limitations on Municipal Government actions is 3 - 6 months; GC §§34090, 54960.1(c)(1) City Clerk CW-004 Agenda Packets / Staff Reports: City Council Copies - When No Longer Required Copies - When No Longer Required Mag, Mfr, OD, Ppr S Yes: After QC &OD GC §§34090.7, 60200 City Clerk CW-005 Agreements & Contracts ALL ORIGINALS Copies - When No Longer Required Copies - When No Longer Required Mag, Mfr, OD, Ppr S Yes: Upon Completio n Ensure the City Clerk receives all original agreements; GC §§34090.7, 60200 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 37 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-006 Agreements & Contracts: ADMINISTRATIVE FILES (with Grant Funding) (Correspondence, Insurance Certificates, Project Administration, Project Schedules, Certified Payrolls, Invoices, Logs, RFP, etc.) Completion 10 years or After Funding Agency Audit, if required, whichever is longer Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: Upon Completio n Some Grants require audits; Grants covered by a Consolidated Action Plan are required for 5 years; Uniform Admin. Requirements for Grants to Local Governments is 3 years from expenditure report or final payment of grantee or subgrantee; 2 CFR 200.334; 24 CFR 91.105(h), 92.505, 570.490, & 570.502(a), 29 CFR 97.42; OMB Circular A-110 & A-133; GC §§34090, 60201 et seq.; GC §8546.7 Lead Dept.CW-007 Agreements & Contracts: ADMINISTRATIVE FILES (Correspondence, Project Administration, Project Schedules, Certified Payrolls, Invoices, Logs, RFP, etc.) Completion 10 years Completion + 10 years Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: Upon Completio n Covers E&O Statute of Limitations; Published Audit Standards=4-7 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; Statewide guidelines propose termination + 5 years; CCP §337 et. seq., GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 38 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-008 Agreements & Contracts: UNSUCCESSFUL BIDS, UNSUCCESSFUL PROPOSALS or RESPONSES to RFPs (Request for Proposals) and/or RFQs (Request for Qualifications) that don't result in a contract 2 years 2 years Mag, Ppr GC §§34090, 60201 et seq. Finance CW-009 Audits / Audit Reports / CAFR - Comprehensive Annual Financial Reports Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr Copies; GC §§34090.7, 60200 CW-010 Bids: See Agreements & Contracts Staffing Dept.CW-011 Department Staff Meetings (all Records, including Minutes and Recordings, Department Awards) 2 years 2 years Mag, Ppr GC §§34090 et seq., 60201 et seq. CW-012 Boards, Commissions, & Committees: External Organizations (e.g. County Board of Supervisors) When No Longer Required When No Longer Required Mag, Ppr Non-records RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 39 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Staffing Dept.CW-013 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL AGENDAS, AGENDA PACKETS Minimum 2 years Minimum 2 years Mag, Ppr Brown Act challenges must be filed within 30 or 90 days of action; GC §§34090, 54960.1(c)(1) Staffing Dept.CW-014 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL AUDIO RECORDINGS of Meetings / Audio Tapes 2 years 2 years Mag, OD Department preference; State law only requires for 30 days; GC §54953.5(b) Staffing Dept.CW-015 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL VIDEO RECORDINGS of Meetings / Audio Tapes Minimum 3 years Minimum 3 years Mag, OD Department Preference; Video recording of meetings are only required for 90 days if audio or another record is made; GC §§34090.7, 34090 Staffing Dept.CW-016 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL MINUTES & BYLAWS P P Mag, Mfr, OD, Ppr S No GC §§34090, 60201 et seq. Finance CW-017 Budgets - Finals Copies - When No Longer Required Copies - When No Longer Required Yes: Current Fiscal Year Mag, Mfr, OD, Ppr S/I Yes: After 5 years Final must be filed with County Auditor; GC §§34090.7, 60200, 40802, 53901 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 40 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance CW-018 Cash Receipts Detail / Backup / Accounts Receivable Detail / Refund Detail Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr GC §§34090.7, 60200 Lead (Requesting) Dept. CW-019 City Attorney Opinions Minimum 2 years Minimum 2 years Mag, Ppr City preference; GC §§34090, 60201 et seq. Human Resources / Risk Management CW-020 Claims Copies - When No Longer Required (Final Disposition) Copies - When No Longer Required (Final Disposition) Yes: Before Final Disposition Mag, Mfr, OD, Ppr S/I Yes: After Final Disposition GC §§34090.7, 34090.6 Lead (Responding) Dept. CW-021 Complaints / Concerns from Citizens Minimum 2 years Minimum 2 years Mag, Ppr City preference; Statute of Limitations for personal property, fraud, etc. is 3 years; Claims must be filed within 6 months; CCP §340 et seq., 342, GC §§ 911.2, 34090, 60201 et seq. Human Resources CW-022 Complaints Against Employees Send to Human Resources Send to Human Resources Mag, Ppr GC §§34090.7, 60200 CW-023 Contracts: See Agreements Lead Dept.CW-024 Copies or duplicates of any record Copies - When No Longer Required Copies - When No Longer Required Mag Ppr GC §§34090.7, 60200 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 41 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-6 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Dept. that Authors Document or Receives the City's Original Document CW-025 Correspondence - ROUTINE (e.g. Administrative, Chronological, General Files, Letters, Memorandums, Reading File, Working Files, etc.) 2 years 2 years Mag, Ppr GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 42 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-7 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Dept. that Authors Document or Receives the City's Original Document CW-026 Correspondence - TRANSITORY / PRELIMINARY DRAFTS, Interagency and Intraagency Memoranda NOT retained in the ordinary course of business Content NOT Substantive, or NOT made or retained for the purpose of preserving the informational content for future reference (e.g. calendars, checklists, e-mail or social media posting, flyers, invitations, instant messaging, inventories, logs, mailing lists, meeting room registrations, speaker cards, staff videoconference chats, notes and recordings, supply inventories, telephone messages, text messages, transmittal letters, thank yous, requests from other cities, undeliverable envelopes, visitors logs, voice mails, webpages, etc.) When No Longer Required When No Longer Required Mag, Ppr Electronic and paper records are filed and retained based upon their CONTENT. Records, e-mails, electronic records, or social media postings where the Content relates in a substantive way to the conduct of the public's business, or that ARE made or retained for the purpose of preserving the informational content for future reference are saved by printing them out and placing in a file folder, or saving them electronically in a folder outside the e-mail system; If not mentioned here, or if in question, consult the City Attorney to determine if a record is considered transitory / preliminary drafts. GC §§34090, 60201 et seq., GC §6252; 64 Ops. Cal. Atty. Gen. 317 (1981)); City of San Jose v. Superior Court (Smith). S218066. Supreme Court of California, 2017 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 43 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-8 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk CW-027 Deeds, Easements, Final Orders of Condemnations, Liens, Recorded Documents, Rights of Ways (All) Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr Send all originals to the City Clerk; GC §§34090.7, 60200 Lead Dept.CW-028 Deposit Accounts / Trust Accounts / Refundable Deposits Close + 5 years Close + 5 years Mag, Ppr Department preference; meets auditing standards; GC §§34090, 60201 et seq. Lead Dept.CW-029 DMV Pull Notices 2 years After Superseded or Separated 2 years After Superseded or Separated Mag Ppr Transitory or source records not retained in the ordinary course of business; CHP audits every 2 years; Bureau of National Affairs recommends 2 years for all supplementary Personnel records; GC §§34090, 60201 et seq. Lead Dept.CW-030 Drafts & Notes: Drafts that are revised (retain final version) When No Longer Required When No Longer Required Mag, Ppr As long as the drafts and notes are not retained in the "Regular Course of Business". Consult the City Attorney to determine if a record is considered a draft. GC §§34090, 6252, 6254(a) RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 44 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-9 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-031 GIS Database / Data / Layers (both City-wide and Specialized) When No Longer Required When No Longer Required Yes Mag The Lead Department should print out historical documents (or save source data) prior to replacing the data, if they require the data or output for historical purposes; Department Preference (Preliminary documents); GC §§34090, 60201 et seq. et seq. Lead Dept.CW-032 Grants (UNSUCCESSFUL Applications, Correspondence)2 years 2 years Mag, Ppr GC §§34090, 60201 et seq. Lead Dept.CW-033 Grants / CDBG / Reimbursable Claims / FEMA Claims / OES Claims (SUCCESSFUL Reports, other records required to pass the funding agency's audit, if required) Applications (successful), grant agreement, program rules, regulations & procedures, reports to grant funding agencies, correspondence, audit records, completion records 2 years After Funding Agency Audit, if Required - Minimum 5 years After Funding Agency Audit, if required - Minimum 5 years Mag, Ppr Meets auditing standards; Grants covered by a Consolidated Action Plan are required for 5 years; Uniform Admin. Requirements for Grants to Local Governments is 3 years from expenditure report or final payment of grantee or subgrantee; 2 CFR 200.334; 24 CFR 91.105(h), 92.505, 570.490, & 570.502(a), 29 CFR 97.42; OMB Circular A- 110 & A-133; GC §§34090, 60201 et seq.; GC §8546.7 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 45 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-10 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Human Resources CW-034 Grievances and Informal Complaints (Employees) Copies - When No Longer Required Copies - When No Longer Required Yes: Before Disposition Mag, Ppr Send all grievances to Human Resources; All State and Federal laws require retention until final disposition of formal complaint; State requires 2 years after action is taken; GC §§12946, 12960, 34090 Lead Dept.CW-035 Litigation Files / Lawsuits / Court Case Files Send Final Settlement Agreements to the City Clerk Final Resolution + 5 years Final Resolution + 5 years Yes: Until Settlement Mag, Ppr Department preference; CCP §§ 337 et seq.; GC §§ 911.2, 34090, 34090.6 Lead Dept.CW-036 Leave Slips / Time Off Requests When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts not retained in the Regular Course of Business GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 46 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-11 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-037 Material Safety Data Sheet (MSDS) / Safety Data Sheet (SDS) Chemical Use Report Form (or records of the chemical / substance / agent, where & when it was used) While Chemical In Use 30 years 30 years Mag, Mfr, OD, Ppr S Yes - After QC & OD Previous MSDS may be obtained from a service; MSDS may be destroyed as long as a record of the chemical / substance / agent, where & when it was used is maintained for 30 years; Applies to qualified employers; Claims can be made for 30 years for toxic substance exposures; 8 CCR 3204(d)(1)(B)(2 and 3), 29 CFR 1910.1020(d)(1)(i), GC §§34090, 60201 et seq. City Clerk CW-038 Minutes - City Council Copies - When No Longer Required Copies - When No Longer Required Yes (all) Mag, Mfr, OD, Ppr S No Originals maintained by City Clerk Permanently; GC §§34090.7, 60200 City Clerk CW-039 Municipal Code (these are copies) Copies - When No Longer Required Copies - When No Longer Required Yes: Current Original Mag, Mfr, OD, Ppr I No Return any whole unused codes to the City Clerk; Originals maintained by City Clerk Permanently; GC §§34090, 60201 et seq. Lead Dept.CW-040 Newspaper Clippings When No Longer Required When No Longer Required Ppr Non-records - may be obtained from the newspaper company; GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 47 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-12 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Staffing Dept.CW-041 Notices: Public Hearing Notices and Proofs of Publications 2 years 2 years Mag, Ppr Statute of Limitations on Municipal Government actions is 3 - 6 months; GC §§34090, 60201 et seq. City Clerk CW-042 Ordinances - City Council Copies - When No Longer Required Copies - When No Longer Required Yes (all) Mag, Mfr, OD, Ppr S No Originals maintained by City Clerk Permanently; GC §§34090, 60201 et seq. Human Resources / Risk Management CW-043 OSHA Inspections or Citations Send to Human Resources Send to Human Resources Ppr GC §§34090.7, 60200 Human Resources CW-044 Personnel Files (Department- level Files) Do Not Retain in Departments Do Not Retain in Departments Before Separation Mag, Ppr Ensure records kept in Department files comply with City policy (all originals are sent to Human Resources); GC §§34090.7, 60200 Lead Dept.CW-045 Personnel Files (Supervisor's Notes) Shred After Incorporation into Performance Evaluation or Documented Discipline Shred After Incorporation into Performance Evaluation or Documented Discipline Before Annual Evaluation Mag, Ppr Notes maintained in a separate folder to be incorporated into performance evaluation, or to document progressive discipline; GC §§34090 et seq., 60201 et seq. Lead Dept.CW-046 Unused Photographs When No Longer Required When No Longer Required Mag, Ppr Preliminary Drafts; destroy unnecessary photographs. GC §§34090, 6252, 6254(a) RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 48 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-13 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-047 Public Relations / Press Releases 2 years 2 years Mag, Ppr GC §§34090, 60201 et seq. Lead Dept.CW-048 Purchase Orders / Requisitions 2 years 3 years 5 years Mag, Mfr, OD, Ppr S Yes: After QC &OD Department preference; GC §§34090, 60201 et seq. Lead Dept. (Who Ordered the Appraisal) CW-049 Real Estate Appraisal Reports: Property NOT purchased, Loans not funded, etc. 2 years 2 years Mag, Ppr Not accessible to the public; Statewide Guidelines show 2 years; GC §§34090, 6254(h) Lead Dept. (Who Ordered the Appraisal) CW-050 Real Estate Appraisal Reports: Purchased Property, Funded Loans 2 years Minimum 3 years Minimum 5 years Mag, Mfr, OD, Ppr S Yes: After QC &OD Not accessible to the public until purchase has been completed; meets grant auditing requirements; 2 CFR 200.334; 24 CFR 91.105(h), & 570.502(b); 29 CFR 97.42, GC §§34090, 60201 et seq.; GC §8546.7 City Clerk CW-051 Records Destruction Lists / Certificate of Records Destruction Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr GC §§34090.7, 60200 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 49 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-14 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). CW-052 Reference Materials: Policies, Procedures, Brochures, Flyers, Manuals, Newsletters, etc: Produced by OUTSIDE ORGANIZATIONS (League of California Cities, Chamber of Commerce, etc.) When No Longer Required When No Longer Required Mag, Ppr Non-Records Lead Dept.CW-053 Reference Materials: Policies, Procedures, Brochures, Flyers, Manuals, Newsletters, etc: Produced by YOUR Department Minimum 2 years Minimum 2 years Mag, Ppr Statewide guidelines propose superseded + 2 or 5 years; GC §§34090, 60201 et seq. Lead Dept.CW-054 Reference Materials: Policies, Procedures, Brochures, Flyers, Manuals, Newsletters, etc: Produced by OTHER Departments When Superseded When Superseded Mag, Ppr Copies; GC §§34090.7, 60200 CW-055 Reference or Working Files: See Correspondence Lead Dept.CW-056 Reports and Studies (Historically significant - e.g., Zoning Studies) 10 years P P Mag, Mfr, OD, Ppr S/I Yes: After 10 years Administratively and Historically significant, therefore retained permanently; GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 50 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-15 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-057 Reports and Studies (other than Historically significant reports - e.g. Annual Reports) 10 years 10 years Mag, Ppr Information is outdated after 10 years; statewide guidelines propose 2 years; If historically significant, retain permanently; GC §§34090, 60201 et seq. City Clerk CW-058 Resolutions - City Council Copies - When No Longer Required Copies - When No Longer Required Yes (all) Mag, Mfr, OD, Ppr S No Originals maintained by City Clerk Permanently; GC §§34090.7, 60200 Lead Dept.CW-059 Special Projects / Subject Files / Issue Files Minimum 2 years Minimum 2 years Mag, Ppr Department Preference; GC §§34090, 60201 et seq. et seq. Lead Dept.CW-060 Surveys / Questionnaires (that the City issues) If a summary of the data is compiled, the survey forms are considered a draft or transitory record, and can be destroyed as drafts (When No Longer Required) 2 years 2 years Mag, Ppr GC §§34090, 60201 et seq. Finance / Payroll CW-061 Time Cards / Time Sheets (Finance keeps the originals with employee signatures) Copies - When No Longer Required Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §§34090.7, 60200 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 51 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-16 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-062 Time Off Requests When No Longer Required When No Longer Required Ppr Preliminary drafts (the time card is the final record); GC §§34090, 60201 et seq. Lead Dept.CW-063 Training - ALL COURSE RECORDS (Attendance Rosters, Outlines and Materials; includes Ethics, Harassment Prevention & Safety Training & Tailgates) 2 years 5 years 7 years Mag, Mfr, OD, Ppr S Yes: When Inactive Department preference; Ethics Training is 5 years; Statewide guidelines propose 7 years; Calif. Labor Division is required to keep their OSHA records 7 years; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years for personnel actions; 8 CCR §3203 et seq., 29 CFR 1627.3(b)(1), LC §6429(c); GC §§12946, 12960, 34090, 53235.2(b), 53237.2(b) RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 52 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). ACCOUNTING AND FINANCIAL REPORTING Finance / Accounting & Financial Reporting FIN-001 1099's / 1096's 2 years 3 years 5 years Mag, Ppr Department Preference; IRS: 4 years after tax is due or paid (longer for auditing & contractor delinquency); Ca. FTB: 3 years; IRS Reg §31.6001-1(e)(2), R&T §19530, GC §34090 Finance / Accounting & Financial Reporting FIN-002 Accounts Payable / Invoices and Backup (Includes Invoices, Travel Expense Reimbursements, Warrant Request, etc.) 2 years 5 years 7 years Yes: Until Paid Mag, Mfr, OD, Ppr S / I Yes: After 1 year May contain Fire District independent contractor's compensation, expense reimbursement, or District credit card records; Meets municipal government auditing standards; Published articles show 3 - 7 years; GC §§60201(d)(12), 34090 Finance / Accounting & Financial Reporting FIN-003 Accounts Receivable - Miscellaneous - Damage to Public Property, Invoices to Outside Entities, etc. 2 years 3 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. Finance / Accounting & Financial Reporting FIN-004 Audit Work Papers 2 years 3 years 5 years Mag, Ppr Department Preference (meets municipal government auditing standards); Statewide guidelines propose audit + 4 years; Published articles show 3 - 7 years; GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 53 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Accounting & Financial Reporting FIN-005 Audits - Single Audits, Grant Audits, IRS Audits, Transportation Audits, PERS Audit, etc. 2 years 3 years after Audit 5 years after Audit Mag, Ppr Department Preference (meets municipal government auditing standards); Statewide guidelines propose audit + 4 years; Published articles show 3 - 7 years; GC §34090 Finance / Accounting & Financial Reporting FIN-006 Bank Statements and Trustee Statements, Fiscal Agent Statements, Investment Account Statements, Bank Reconciliations, Bank Deposits, Bank Transmittal Advice 2 years 5 years 7 years Mag, Ppr Department Preference; meets auditing standards; GC §§60201(d)(12), 34090, 26 CFR 31.6001-1 Finance / Accounting & Financial Reporting FIN-007 Bonds (Revenue) Official Statements / Transcripts / Certificates of Participations (COPs) - Includes Continuing Disclosure Reports See Bank Statements for statement retention. Fully Defeased + 10 years Fully Defeased + 10 years Yes: Until Maturity Mag, Ppr Department Preference; Statute of Limitations for bonds, mortgages, trust deeds, notes or debentures is 6 years; Bonds issued by local governments are 10 years; There are specific requirements for disposal of unused bonds; CCP §§336 et seq. 337.5(a); 26 CFR 1.6001- 1(e): GC §43900 et seq. Finance / Accounting & Financial Reporting FIN-007.1 Budget Appropriation Transfer Requests 2 years 5 years 7 years Mag, Ppr Department Preference; meets auditing standards; GC §34090 Finance / Accounting & Financial Reporting FIN-008 CalPERS Reports - Annual Valuation Reports, Actuarial Valuation Reports 2 years 2 years 7 years Mag, Ppr Department Preference; GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 54 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Accounting & Financial Reporting FIN-009 Cash Receipts / Daily Cash Summaries / Cashiers Reports / Cash Reports / Petty Cash 2 years 3 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. Finance / Accounting & Financial Reporting FIN-010 Checks / Warrants (Cashed)3 years 4 years 7 years Mag, Mfr, OD, Ppr S Yes: After QC May contain Fire District independent contractor's compensation, expense reimbursement, or District credit card records; Meets municipal government auditing standards; Published articles show 3 - 7 years; GC §§ 34090, 60201(d)(12) Finance / Accounting & Financial Reporting FIN-011 Collections / Collection Agency Case Files & Statements / Delinquent Accounts 7 years 7 years Mag, Ppr Department preference; Delinquencies remain on credit reports for 7 years; GC §34090 et seq. Finance / Accounting & Financial Reporting FIN-012 DE-6, DE-7, DE-9, DE-43, W-3, & DE-166, 941 Forms, IRS 5500 Forms (Employee Benefit Plans), PERS / FICA & Medicare Adjustments - Quarterly Payroll Tax Returns / OASDI, Federal Tax Deposits, Adjustments, etc. 5 years 2 years 7 years Mag, Ppr Department Preference; IRS: 4 yrs after tax is due or paid; Ca. FTB: 3 years; Articles show 7 years; IRS Reg §31.6001- 1(e)(2), R&T §19530; 29CFR 516.5 - 516.6, 29USC 436, GC §34090 Finance / Accounting & Financial Reporting FIN-013 Deferred Compensation (City Statements)2 years 5 years 7 years Mag, Ppr Produced by Deferred Comp. Provider; consistent with proposed statewide guidelines; published articles for bank statements show 4 -7 years; GC §304090, 26 CFR 31.6001.1 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 55 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Accounting & Financial Reporting FIN-014 Escheat (Unclaimed money / uncashed checks)5 years 5 years Mag, Ppr Department preference; All tangible property held by government agencies escheats after 3 years; Statute of Limitations is 1 year for seized property; CCP §§340(d), 1519; GC §34090 Finance / Accounting & Financial Reporting FIN-015 FEMA Reimbursement / OES Reimbursements 1 year 9 years 10 years Mag, Ppr Department Preference; GC §34090 Finance / Accounting & Financial Reporting FIN-016 Financial Services Database Indefinite Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090 Finance / Accounting & Financial Reporting FIN-017 Fixed Assets 2 years 3 years 5 years Mag, Ppr Department Preference (bond auditing purposes; IRS regulations state, "…material records should generally be kept for as long as the bonds are outstanding, plus 3 years after the final redemption date of the bonds"); 26 CFR 1.6001-1(e); GC §34090 Finance / Accounting & Financial Reporting FIN-018 Journal Entries / Journal Vouchers 2 years 5 years 7 years Mag, Ppr Department Preference; meets auditing standards; GC §§60201(d)(12), 34090, 26 CFR 31.6001-1 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 56 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Accounting & Financial Reporting FIN-019 Payroll File (By Employee Name) Includes W-4, other payroll forms Separation + 2 years 5 years Separation + 7 years Mag, Ppr Department preference; W-4s are required four years after the due date of such tax for the return period to which the records relate, or the date such tax is paid, whichever is the later. 26 CFR 31-6001-1; GC §60201(d)(12); GC §34090 Finance / Accounting & Financial Reporting FIN-020 Payroll Reports - Annual Detail P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference for SBCERA Buy-backs; GC §34090 Finance / Accounting & Financial Reporting FIN-021 Payroll Reports - Periodic (includes Deduction Registers, Leave Registers, Time Transaction Reports, etc.) 2 years 5 years 7 years Mag, Ppr Department preference for Grant Auditing Purposes; May contain independent contractor's compensation, expense reimbursement, or District credit card records; Meets municipal government auditing standards; Published articles show 3 - 7 years; GC §60201(d)(12); GC §34090 Finance / Accounting & Financial Reporting FIN-022 Reports, Subsidiary Ledgers, Reconciliations, Registers, Transaction Histories, Balance Sheets, Revenue & Expenditure Reports, etc. (MONTHLY OR PERIODIC) When No Longer Required When No Longer Required Mag, Ppr Department preference (The Financial System Database is the original; reports are considered drafts or copies); GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 57 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-6 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Accounting & Financial Reporting FIN-023 Reports: Annual State or Federal: State Controller's Report, Local Government Compensation Report, Gas Tax, MOE (Maintenance of Effort) Report, Street Report, etc. 2 years 3 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets auditing standards; GC §34090 Finance / Accounting & Financial Reporting FIN-024 Returned Checks / NSF Checks 5 years 5 years Mag, Ppr Department Preference; Meets auditing standards; GC §34090 Finance / Accounting & Financial Reporting FIN-025 Time Sheets / Time Cards / Overtime Sheets / Overtime Cards 2 years 5 years 7 years Mag, Mfr, OD, Ppr S Yes: After 2 years Department preference for Grant Auditing Purposes; Meets municipal government auditing standards; Published articles show 3 - 7 years; GC §60201(d)(12); GC §34090 Finance / Accounting & Financial Reporting FIN-025.1 Vehicle Titles (Pink Slips) - All Vehicles Sale or Disposal Sale or Disposal Mag, Ppr Department Preference; GC §34090 Finance / Accounting & Financial Reporting FIN-026 W-2's 2 years 5 years 7 years Mag, Ppr Department preference for Grant Auditing Purposes; Meets municipal government auditing standards; Published articles show 3 - 7 years; GC §60201(d)(12); GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 58 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-7 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Accounting & Financial Reporting FIN-027 W-9s Minimum 5 years Minimum 5 years Yes: Until Paid Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets municipal government auditing standards); Statewide guidelines propose audit + 4 years; Published articles show 3 - 7 years; GC §34090 BUDGET MANAGEMENT Finance / Budget Manage. FIN-028 Budgets - Preliminary, Proposed, Backup Documents (The Final Budget is maintained by the City Clerk) When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts; GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 59 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-8 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). BUSINESS LICENSE & REVENUE Finance / Business License & Revenue FIN-029 Business License & Permit Database Indefinite Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090 Finance / Business License & Revenue FIN-030 Business License & Permit Applications and Changes P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (Used by Planning for Zoning Clearances); GC §34090 et seq. Finance / Business License & Revenue FIN-031 Business License & Permit Renewals 5 years 5 years Mag, Ppr Department preference (meets municipal government auditing requirements); GC §34090 et seq. SPECIAL DISTRICTS Finance / Special Districts FIN-032 Assessment Rolls / Lighting and Landscape Districts / Special District Assessment Rolls (to Tax Assessor for Tax Rolls) 5 years 5 years Mag, Ppr Department preference; Meets auditing standards; GC §34090 et seq. Finance / Special Districts FIN-033 Community Parks and Landscape Citizens’ Oversight Committee (Landscape Maintenance Districts / Special Districts) AUDIO RECORDINGS of Meetings / Audio Tapes 2 years 2 years Mag, OD Department preference; Formerly Planned Communities Citizens' Oversight Committee; State law only requires for 30 days; GC §54953.5(b) RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 60 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-9 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Special Districts FIN-034 Community Parks and Landscape Citizens’ Oversight Committee (Landscape Maintenance Districts / Special Districts) MINUTES P P Yes Mag, Mfr, OD, Ppr S No Formerly Planned Communities Citizens' Oversight Committee; Send originals to the City Clerk; GC §34090.7 Finance / Special Districts FIN-035 Community Parks and Landscape Citizens’ Oversight Committee and Landscape Maintenance Districts Citizens' Oversight Committee AGENDAS & AGENDA Minimum 2 years Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Formerly Planned Communities Citizens' Oversight Committee; Original Staff Reports are filed in the project file; GC §34090 TREASURY MANAGEMENT Finance / Treasury Manage. FIN-036 Bankruptcies - NOT pursued When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts not retained in the ordinary course of business; GC §34090 Finance / Treasury Manage. FIN-037 Bankruptcies - Where a claim is filed 10 years 10 years Mag, Ppr Department Preference (negative information remains on credit ratings for 7 years); GC §34090 Finance / Treasury Manage. FIN-038 Investment Reports & Backup / Treasury Reports 2 years 3 years 5 years Mag, Ppr Department Preference; GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 61 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-10 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Treasury Manage. FIN-039 Investments / Arbitrage / Certificate of Deposit / Investment Bonds (Receipts / Advisor Reports / Trade Tickets / LAIF (Local Agency Investment Fund)) 5 years 5 years Yes: Until Paid Mag, Ppr Department Preference; Meets auditing standards; Published articles show disposal + 7 years for security brokerage slips; statewide guidelines propose permanent; FTC Reg's rely on "self-enforcement"; GC§§ 34090, 43900 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 62 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-1 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). FIRE ADMINISTRATION Human Resources FR-001 Career File: Equipment Assignments (Turnouts, etc.) Shred Upon Separation or Transfer Shred Upon Separation or Transfer Mag, Ppr City / District Preference (copies); GC § 60200 Finance FR-002 Billings - Fire Alarm Permits, Fire Inspections, Fire Permits Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr Finance keeps originals; GC § §60201 60201 City Clerk FR-003 Fire District Board Agendas, Audio or Video Recordings, Minutes, Resolutions, Notices Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr City Clerk keeps originals; GC § §60201 60201 Fire / Admin.FR-004 ISO Insurance Ratings 15 years 15 years Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference (rated every 10 years); GC §60201 Fire / Admin.FR-005 Monthly Statistical Reports / Run Statistics When No Longer Required When No Longer Required Mag, Ppr Considered a preliminary draft / copy (the Fire database is the original); GC §60201 et seq. City Clerk FR-006 Mutual Aid Agreements, Joint Power Authorities Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr Originals Maintained by City Clerk or County Clerk of the Board Permanently; GC §60201.7 Fire / Admin.FR-007 Programs and Projects (e.g. Explorer, CPR Program, Fire Service Day, etc.) Minimum 2 years Minimum 2 years Mag, Ppr Department Preference; GC § 60201 et seq. Fire / Admin.FR-008 Requests for Fire Incident Reports and Fire Investigation Reports 2 years 2 years Mag, Ppr GC §60201 Fire / Admin.FR-009 Ride-A-Long Waivers 2 years 2 years Mag, Ppr GC §60201 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 63 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-2 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / Admin.FR-010 Standard Operating Procedures / Policy & Procedure Manual Superseded + 2 years Superseded + 2 years Mag, Ppr Statewide guidelines propose superseded + 2 or 5 years; GC §60201 Fire / Admin.FR-011 Subpoenas (Personal Appearance - Fire Personnel)2 years 2 years Mag, Ppr GC §60201 Fire / Admin.FR-012 Telestaff Database Indefinite Indefinite Yes Mag, Ppr Data is interrelated; GC §60201 et seq. Fire / Admin.FR-013 Training Course Records / EMS Continuing Education Training (Attendance Rosters, Outlines and Materials) 5 years Indefinite Mag, Mfr, OD, Ppr S Yes: When Inactive Department preference; Ethics Training is 5 years; Statewide guidelines propose 7 years; Calif. Labor Division is required to keep their OSHA records 7 years; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years for personnel actions; 8 CCR §3203 et seq., 29 CFR 1627.3(b)(1), LC §6429(c); GC §§12946, 60201, 53235.2(b), 53237.2(b) Fire / Admin.FR-014 Training Database / Log (Target Solutions)Indefinite Indefinite Mag, Ppr Data is interrelated; GC §60201 et seq. Fire / Admin.FR-015 Underground Storage Tanks - ALL - City or Privately owned) Location, Soil Remediation, Monitoring Well Records 10 years P P Mag, Mfr, OD, Ppr S / I Yes: After 1 year Department Preference (required for the life of the tank); 23 CCR 2712(b), H&S §25284.2(i); GC §60201 et. seq. COMMUNITY AFFAIRS RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 64 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-3 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / Community Affairs FR-016 Community Outreach When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Ppr Department Preference; GC §60201 Fire / Community Affairs FR-017 Public Information / Education (when produced internally) When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Ppr Department Preference; GC §60201 Lead Dept.FR-018 Volunteer Applications & Agreements - Unsuccessful 3 years 3 years Ppr Consistent with employee personnel files (Courts treat volunteers as employees); EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; 29 CFR 1602.31 & 1627.3(b)(1), 8 CCR §3204(d)(1) et seq., GC §§12946, 12960, 60201 Lead Dept.FR-019 Volunteer Applications & Agreements (includes emergency contact information) - Successful Applicants Inactive / Separation + 3 years Inactive / Separation + 3 years Mag, Mfr, OD, Ppr S Yes: 1 year Courts treat volunteers as employees; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years; 29 CFR 1602.31 & 1627.3(b)(1), 8 CCR §3204(d)(1) et seq., GC §§12946, 12960, 60201; 29 USC 1113 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 65 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-4 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / Community Affairs FR-020 Volunteer Historical Lists / Extractions from Volunteer Database Minimum 10 years Minimum 10 years Mag, Ppr Department Preference; GC §60201 COMMUNITY RISK Fire / Community Risk FR-021 Fire Construction Documents (Submittals, Approved Plans, Drawings, Applications, Alternate Means & Methods, and Similar Documents Necessary for Ongoing Fire Code Compliance Not Less Than 180 days from the date of completion of the permitted work Life of the Structure or Activity, or Minimum 5 years, Whichever is Longer Life of the Structure or Activity, or Minimum 5 years, Whichever is Longer Mag, Mfr, OD, Ppr S / I Yes: After QC & OD CFC §105.4 et seq. , 104.6 et seq.; H&S §19850 Fire / Fire Marshal & Fire Prevention FR-022 Fire Inspections - Business Inspection Files / Occupancy Inspections (Approvals, Inspections, Fires, Modification / Alternative Methods or Materials) Life of the Structure or Activity, or Minimum 5 years, Whichever is Longer Life of the Structure or Activity, or Minimum 5 years, Whichever is Longer Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required for the Life of the Structure or Activity, or Minimum 5 years CFC §§ 104.6 – 104.6.4 Fire / Fire Marshal & Fire Prevention FR-023 Fire Inspections - Citations / Notice of Violations When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Yes: Before Event Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC § 60201 et seq. Fire / Community Risk FR-024 Approved Fire Suppression, Fire Sprinkler, Fire Alarm, Private Fire Underground, and High-Piled Combustible Storage Plans. P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (Building keeps original); CFC 104.6 et seq.; GC §§60200, H&S §19850 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 66 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-5 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / Community Risk FR-025 Juvenile Fire Setter Program 15 years 15 years Mag, Ppr Department Preference; GC §60201 et seq. Building FR-026 New Construction Plan Review Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr Building keeps originals; GC §§34090.7, 60201 Fire / Community Risk FR-027 Public Information / Education (when produced internally) When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Ppr Department Preference; GC §60201 Fire / Community Risk FR-028 Weed Abatement / Vegetation Abatement / Brush Clearance When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Ppr Department Preference; GC §60201 EMERGENCY MANAGEMENT Fire / Emergency Manage. FR-029 Community & Business Emergency Response Training When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Ppr Department Preference; GC §60201 Fire / Emergency Manage. FR-030 Emergency Management Programs (Ready RC, Mitigation, Preparedness, etc.) When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Ppr Department Preference; GC §60201 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 67 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-6 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / Emergency Manage. FR-031 Emergency Response & Recovery / FEMA / OES Reimbursement Claims / Strike Team Reimbursements 10 years 10 years Yes (all) Mag, Mfr, OD, Ppr S/I No Department Preference; GC §60201 Fire / Emergency Manage. FR-032 EOC Activations, After Incident Reports When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Yes (all) Mag, Mfr, OD, Ppr S/I No Department Preference; GC §60201 EMERGENCY RESPONSE / EMERGENCY MEDICAL SERVICES Fire / EMS FR-033 Controlled Substance Logs, Inventories / Medic Monthly Inventory Logs 3 years 3 years Yes Mag, Ppr Department Preference - Controlled substances are required for 2 years after inventory or transaction; 21 CFR §1304.04, 1310.04 Fire / EMS FR-034 Emergency Medical PCR Database Indefinite Indefinite Yes Mag Data is interrelated; GC §60201, 60201 et seq. Fire / EMS FR-035 EMS Complaints / CQI (Continuous Quality Improvement) / Quality Assurance 3 years 3 years Mag, Ppr Statute of Limitations for health providers is 3 years; 13 CCR 1100.7, UFC §104.3.2, §104.3.4, GC §60201, 60201 et seq. Fire / EMS FR-036 HIPAA Policies and Procedures (Health Insurance Portability and Accountability Act) Superseded + 6 years Superseded + 6 years Mag, Mfr, OD, Ppr S Yes: After 1 year 24 CFR 164.530(j) RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 68 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-7 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / EMS FR-037 Paramedic Continuing Education Rosters and Certificates Separation + 4 years Separation + 4 years Mag, Mfr, OD, Ppr S Yes: When Inactive Department preference; Paramedic Continuing Education is required for 4 years by DPH; 8 CCR §3204(d)(1) et seq., 8 CCR §3203 et seq., 29 CFR 1627.3(b)(1), LC §6429(c); GC §§12946, 12960, 60201 Fire / EMS FR-038 Patient Care Reports / PCRs / Paramedic Release Forms (EMS transportation) / Consent Form with Assignment of Benefits: ADULTS 7 years 7 years Mag, Mfr, OD, Ppr S Yes: After 1 year Department Preference; adults required for 7 years; minors until 1 year after age 18, but not less than 7 years; 10 years is recommended by AHIMA for "healthcare providers"; Statute of Limitations for health providers is 3 years; CCP §340.5, GC §60201; H&S §§1797.98(e) 123145; 42 CFR 482.24(b); 9 CCR 9444, 22 CCR 70751(c) & 71551(c); 22 CCR 70751(c), 71551(c), 73543(a), 74731(a), 75055(a), 75343(a), 77143(a), W&I 14124.1; CMS Pub. 100-4, Chapter 1, Section 110.3 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 69 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-8 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / EMS FR-039 Patient Care Reports / PCRs / Paramedic Release Forms (EMS transportation) / Consent Form with Assignment of Benefits: JUVENILES Age of Majority, Minimum 7 years, whichever is longer Age of Majority, Minimum 7 years, whichever is longer Mag, Mfr, OD, Ppr S Yes: After 1 year Department Preference; adults required for 7 years; minors until 1 year after age 18, but not less than 7 years; 10 years is recommended by AHIMA for "healthcare providers"; Statute of Limitations for health providers is 3 years; CCP §340.5, GC §60201; H&S §§1797.98(e) 123145; 42 CFR 482.24(b); 9 CCR 9444, 22 CCR 70751(c) & 71551(c); 22 CCR 70751(c), 71551(c), 73543(a), 74731(a), 75055(a), 75343(a), 77143(a), W&I 14124.1; CMS Pub. 100-4, Chapter 1, Section 110.3 EMERGENCY RESPONSE / FIRE MARSHAL Fire / Emergency Response / Fire Marshal FR-040 Alarm Installation Waiver Forms: Smoke and Carbon Monoxide P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; CFC §§ 104.6 – 104.6.4; GC §60201 et seq. Fire / Emergency Response / Fire Marshal FR-041 Fire Incident RMS Database Indefinite Indefinite Yes Mag, Ppr Data is interrelated; GC §60201 et seq. RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 70 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-9 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / Emergency Response / Fire Marshal FR-042 Fire Investigations - Arson & Capital Crimes Only P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (Capital Crimes have no statute of limitations); GC §60201 et seq. Fire / Emergency Response / Fire Marshal FR-043 Fire Investigations - OTHER Than Arson & Capital Crimes When No Longer Required - Minimum 5 years When No Longer Required - Minimum 5 years Mag, Ppr Department preference; GC §60201 et seq. Fire / Emergency Response / Fire Marshal FR-044 Approved Fire Suppression , Fire Sprinkler, Fire Alarm, Private Fire Underground, and High-Piled Combustible Storage Plans P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (Building keeps original); CFC 104.6 et seq.; GC §§60200, H&S §19850 Fire / Emergency Response / Fire Marshal FR-045 Fireflow Testing (CVWD does testing) Life of the Structure Life of the Structure or Activity Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §60201 Fire / Emergency Response / Fire Marshal FR-046 Hazardous Waste Manifests / Certificates of Disposal 5 years P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (City has "cradle to grave" liability); 40 CFR 262.40, 8 CCR 3204(d)(1)(A), 22 CCR 66262.40 Fire / Emergency Response / Fire Marshal FR-047 Response Planning When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts; GC §60201 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 71 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-10 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / Emergency Response / Fire Marshal FR-048 Special Event Permits / Fire Code Permits / Operating Permits / Explosives Permits / Fireworks Permits / Burn Permits (assembly permits, candle permits, tent permits, open flame, etc.) When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Yes: Before Event Mag, Ppr Department preference; GC §60201 CFC §§ 104.6 – 104.6.4 STATION OPERATIONS / SUPPRESSION Lead Dept.FR-049 AQMD Permits (Generators, etc.)5 years 5 years Mag, Ppr 40 CFR 70.6; GC §60201 Fire / Ops FR-050 Daily Evaluations / Rookie Tests 2 years 2 years Mag, Mfr, OD, Ppr S Yes: When Inactive GC §60201 Fire / Ops FR-051 Daily Vehicle Inspections / Daily Equipment Checks / Safety Equipment Inspections When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Ppr GC §60201 Fire / Ops FR-052 Fire Vehicle, Apparatus, & Equipment History Files, Ladders, etc. Certifications, Maintenance, Registrations, Safety Certifications, etc. Disposal of Vehicle, Apparatus, or Equipment + 2 years Disposal of Vehicle, Apparatus, or Equipment + 2 years Mag, Ppr Department Preference; If a motor carrier, required for 18 months after vehicle is sold; CHP requires life of vehicle; OSHA requires 1 year; 8 CCR § 3203(b)(1); 49 CFR 396.21(b)(1); 49 CFR 396.3(c); CCP §337 et. Seq., GC §60201 Lead Dept.FR-053 Generator Operation Logs & Inspections - Fixed / Stationary Generators 3 years 3 years Mag, Ppr AQMD Rule 1470; GC §60201 Lead Dept.FR-054 Generator Operation Logs & Inspections - Portable / Emergency Generators 5 years 5 years Mag, Ppr AQMD Rule 1470; Form 400–E–13a instructions; GC §60201 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 72 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-11 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / Ops FR-055 Pre-plan Sheets When Superseded When Superseded Yes: Before Event Mag, Ppr Preliminary drafts; GC §60201 et seq. Fire / Ops FR-056 Station Log Books / Red Books / Log Books Minimum 2 years Minimum 2 years Yes: Before Event Mag, Ppr Department preference; GC §60201 et seq. RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 73 RESOLUTION NO. 2021-XXX- Page 1 of 1 RESOLUTION NO. 2021-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING REVISED RECORDS RETENTION SCHEDULES, AUTHORIZING DESTRUCTION, AND RESCINDING PREVIOUS RECORDS RETENTION SCHEDULES WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Rancho Cucamonga; and WHEREAS, California Government Code Section 34090 provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and WHEREAS, the State of California has adopted records retention guidelines for various government records; and WHEREAS, the City Council of the City of Rancho Cucamonga has previously adopted records retention schedules, the most recent in 2020. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA DOES FIND AND RESOLVE AS FOLLOWS: Section 1. The facts set forth in the Recitals, above, are true and correct. Section 2. All Resolutions previously adopting City records retention schedules, and those schedules, are hereby rescinded and replaced with the Records Retention Schedules adopted herein. Section 3. The City Council hereby adopts the revised City-wide Records Retention Schedules set forth in Exhibit “A”, attached hereto and incorporated herein by this reference, as the City’s Records Retention Schedules. Records identified in the Schedules set forth in Exhibit A that are no longer required by law to be maintained and are no longer needed for any City purpose, are hereby authorized to be destroyed as provided by California Government Code Section 34090 and in accordance with the provisions of the Schedules, upon the request of a Department Head and with the consent in writing of the Department Director, Deputy City Manager, City Clerk Services Director, City Manager and City Attorney, without further action by the City Council of the City of Rancho Cucamonga. Section 4. The term “records” as used herein shall include records, documents, instructions, books, microforms, electronic files, magnetic tape, optical media, instruments, writings, and/or papers, regardless of media, as defined by the California Public Records Act, and as those terms are used in Government Code Section 34090, et seq. Section 5. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. Section 6. This resolution shall become effective immediately upon its passage and adoption. PASSED, APPROVED AND ADOPTED this ____ day of __________, 2021. APPROVED AS TO FORM: City Attorney Page 74 HOW TO USE RETENTION SCHEDULES ©1995-2020 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission A legend explaining the information presented in the retention schedule has been printed on the back of each page for your easy reference; an index to locate records is also provided. The specified retention period applies regardless of the media of the record: If a record is stored on paper and a computer file on a hard drive, both records should be destroyed (or erased) after the specified period of time has elapsed. Copies or duplicates of records should never be retained longer than the prescribed period for the original record. STRUCTURE: CITYWIDE, DEPARTMENTS & DIVISIONS The City-wide retention schedule includes those records all departments have in common (letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record, and therefore responsible for maintaining the original record for the prescribed length of time. Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. Where appropriate, the department retention schedules are organized by Division within that Department. If a record is not listed in your department retention schedule, refer to the City-wide retention schedule. An index will be provided for your reference. BENEFITS This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits: •Reduce administrative expenses, expedite procedures •Free filing cabinet and office space •Reduce the cost of records storage •Eliminate duplication of effort within the City •Find records faster •Easier purging of file folders •Determine what media should be used to store records For questions, please contact the City Clerk. AUTHORIZATION TO DESTROY RECORDS: Destruction of an original record that has exceeded its retention period must be authorized according to City Policies & Procedures prior to destroying it. •If there is a minimum retention (“Minimum 2 years"), destruction of the document must be authorized before it is destroyed, as it is an original record. Copies, drafts, notes and non-records do NOT require authorization, and can be destroyed “When No Longer Required.” •If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft / transitory record or a copy. On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. “Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).” EXHIBIT A Page 75 RECORDS RETENTION SCHEDULE LEGEND ©1995 – 2020 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission OFR (Office of Record): The department that keeps the original or “record copy.” Usually it is the department that originates the record, unless the item is for a City Council meeting (then it is the City Clerk.) Records Description: The record series (a group of like records). Transitory Records not retained in the ordinary course of business, that do NOT have substantive content: Preliminary drafts, notes, or interagency or intra- agency memoranda and records having only transitory value. Examples: Telephone messages, meeting room reservation schedules , logs, source records entered into a computer system that qualifies as a “trusted system”, etc. Non-Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business. Retention/Disposition: Active: How long the file remains in the immediate office area (guideline) Inactive: How long the file is in off-site storage, stored on Optical Disk or Microforms (guideline) Total Retention: The total number of years the record will be retained For file folders containing documents with different retention timeframes, use the document with the longest retention time. P = Permanent Indefinite = No fixed or specified retention period; used for databases, because the data fields are interrelated. Vital? = Those records that are needed for basic operations in the event of a disaster. Media Options (guideline) – the form of the record: Mag = Computer Magnetic Media (hard drive, disks, tapes, USB Drives, Cloud, etc.) Mfr = Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr = Paper OD = Optical Disk, CD-r, DVD-r, WORM, or other media which does not allow changes Scan / Import (guideline): “S” indicates the record should be scanned into the document imaging system; “I” indicates the record should be electronically imported into the document imaging system; “M” indicates the record should be microfilmed Destroy Paper after Imaged & QC’d / Trustworthy Electronic Record: “Yes” indicates the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed) IF the document has been imaged (electronically generated, scanned or imported and placed on Unalterable Media – DVD-R, CD-R, or WORM, or microfilmed), and both the images and indexing Quality Checked (“QC’d”). The electronic record or image must contain all significant details from the original and be an adequate substitute for the original document for all purposes, and other legal mandates apply. Includes all electronic records which are to serve as the Official Record. Legend for legal citations (§: Section) B&P: Business & Professions Code (CA) CBC: California Building Code CC: Civil Code (CA) CCP: Code of Civil Procedure (CA) CCR: California Code of Regulations (CA) CFC: California Fire Code CFR: Code of Federal Regulations (US) EC: Elections Code (CA) EVC: Evidence Code (CA) FA: Food & Agriculture Code FC: Family Code (CA) FTB: Franchise Tax Board (CA) GC: Government Code (CA) H&S: Health & Safety Code (CA) HUD: Housing & Urban Develop. (US) LC: Labor Code (CA) Ops. Cal. Atty. Gen..: Attorney General Opinions (CA) PC: Penal Code (CA) PRC Public Resources Code R&T: Revenue & Taxation Code (CA) UFC: Uniform Fire Code USC: United States Code (US) VC: Vehicle Code (CA) W&I: Welfare & Institutions Code (CA) Page 76 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). CITY-WIDE (Used by All Departments) Human Resources / Risk Management CW-001 Accident, Incident, Injury reports: PUBLIC & EMPLOYEES, with associated MSDS, if a chemical was involved Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr Copies retained for reference; GC §§34090.7, 60200 Finance CW-002 Accounts Payable, Invoices, Petty Cash, Warrant Requests, etc. ALL backup is forwarded to Finance Copies - When No Longer Required Copies - When No Longer Required Yes: Before Payment Mag, Ppr All originals go to Finance (these are copies); GC §§34090.7, 60200 Lead Dept.CW-003 Affidavits of Publications / Public Hearing Notices / Legal Advertising / Affidavits of Posting 2 years 2 years Mag, Mfr, OD, Ppr Brown Act challenges must be filed within 30 or 90 days of action; Statute of Limitations on Municipal Government actions is 3 - 6 months; GC §§34090, 54960.1(c)(1) City Clerk CW-004 Agenda Packets / Staff Reports: City Council Copies - When No Longer Required Copies - When No Longer Required Mag, Mfr, OD, Ppr S Yes: After QC &OD GC §§34090.7, 60200 City Clerk CW-005 Agreements & Contracts ALL ORIGINALS Copies - When No Longer Required Copies - When No Longer Required Mag, Mfr, OD, Ppr S Yes: Upon Completio n Ensure the City Clerk receives all original agreements; GC §§34090.7, 60200 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 77 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-006 Agreements & Contracts: ADMINISTRATIVE FILES (with Grant Funding) (Correspondence, Insurance Certificates, Project Administration, Project Schedules, Certified Payrolls, Invoices, Logs, RFP, etc.) Completion 10 years or After Funding Agency Audit, if required, whichever is longer Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: Upon Completio n Some Grants require audits; Grants covered by a Consolidated Action Plan are required for 5 years; Uniform Admin. Requirements for Grants to Local Governments is 3 years from expenditure report or final payment of grantee or subgrantee; 2 CFR 200.334; 24 CFR 91.105(h), 92.505, 570.490, & 570.502(a), 29 CFR 97.42; OMB Circular A-110 & A-133; GC §§34090, 60201 et seq.; GC §8546.7 Lead Dept.CW-007 Agreements & Contracts: ADMINISTRATIVE FILES (Correspondence, Project Administration, Project Schedules, Certified Payrolls, Invoices, Logs, RFP, etc.) Completion 10 years Completion + 10 years Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: Upon Completio n Covers E&O Statute of Limitations; Published Audit Standards=4-7 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; Statewide guidelines propose termination + 5 years; CCP §337 et. seq., GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 78 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-008 Agreements & Contracts: UNSUCCESSFUL BIDS, UNSUCCESSFUL PROPOSALS or RESPONSES to RFPs (Request for Proposals) and/or RFQs (Request for Qualifications) that don't result in a contract 2 years 2 years Mag, Ppr GC §§34090, 60201 et seq. Finance CW-009 Audits / Audit Reports / CAFR - Comprehensive Annual Financial Reports Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr Copies; GC §§34090.7, 60200 CW-010 Bids: See Agreements & Contracts Staffing Dept.CW-011 Department Staff Meetings (all Records, including Minutes and Recordings, Department Awards) 2 years 2 years Mag, Ppr GC §§34090 et seq., 60201 et seq. CW-012 Boards, Commissions, & Committees: External Organizations (e.g. County Board of Supervisors) When No Longer Required When No Longer Required Mag, Ppr Non-records RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 79 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Staffing Dept.CW-013 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL AGENDAS, AGENDA PACKETS Minimum 2 years Minimum 2 years Mag, Ppr Brown Act challenges must be filed within 30 or 90 days of action; GC §§34090, 54960.1(c)(1) Staffing Dept.CW-014 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL AUDIO RECORDINGS of Meetings / Audio Tapes 2 years 2 years Mag, OD Department preference; State law only requires for 30 days; GC §54953.5(b) Staffing Dept.CW-015 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL VIDEO RECORDINGS of Meetings / Audio Tapes Minimum 3 years Minimum 3 years Mag, OD Department Preference; Video recording of meetings are only required for 90 days if audio or another record is made; GC §§34090.7, 34090 Staffing Dept.CW-016 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL MINUTES & BYLAWS P P Mag, Mfr, OD, Ppr S No GC §§34090, 60201 et seq. Finance CW-017 Budgets - Finals Copies - When No Longer Required Copies - When No Longer Required Yes: Current Fiscal Year Mag, Mfr, OD, Ppr S/I Yes: After 5 years Final must be filed with County Auditor; GC §§34090.7, 60200, 40802, 53901 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 80 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance CW-018 Cash Receipts Detail / Backup / Accounts Receivable Detail / Refund Detail Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr GC §§34090.7, 60200 Lead (Requesting) Dept. CW-019 City Attorney Opinions Minimum 2 years Minimum 2 years Mag, Ppr City preference; GC §§34090, 60201 et seq. Human Resources / Risk Management CW-020 Claims Copies - When No Longer Required (Final Disposition) Copies - When No Longer Required (Final Disposition) Yes: Before Final Disposition Mag, Mfr, OD, Ppr S/I Yes: After Final Disposition GC §§34090.7, 34090.6 Lead (Responding) Dept. CW-021 Complaints / Concerns from Citizens Minimum 2 years Minimum 2 years Mag, Ppr City preference; Statute of Limitations for personal property, fraud, etc. is 3 years; Claims must be filed within 6 months; CCP §340 et seq., 342, GC §§ 911.2, 34090, 60201 et seq. Human Resources CW-022 Complaints Against Employees Send to Human Resources Send to Human Resources Mag, Ppr GC §§34090.7, 60200 CW-023 Contracts: See Agreements Lead Dept.CW-024 Copies or duplicates of any record Copies - When No Longer Required Copies - When No Longer Required Mag Ppr GC §§34090.7, 60200 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 81 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-6 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Dept. that Authors Document or Receives the City's Original Document CW-025 Correspondence - ROUTINE (e.g. Administrative, Chronological, General Files, Letters, Memorandums, Reading File, Working Files, etc.) 2 years 2 years Mag, Ppr GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 82 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-7 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Dept. that Authors Document or Receives the City's Original Document CW-026 Correspondence - TRANSITORY / PRELIMINARY DRAFTS, Interagency and Intraagency Memoranda NOT retained in the ordinary course of business Content NOT Substantive, or NOT made or retained for the purpose of preserving the informational content for future reference (e.g. calendars, checklists, e-mail or social media posting, flyers, invitations, instant messaging, inventories, logs, mailing lists, meeting room registrations, speaker cards, staff videoconference chats, notes and recordings, supply inventories, telephone messages, text messages, transmittal letters, thank yous, requests from other cities, undeliverable envelopes, visitors logs, voice mails, webpages, etc.) When No Longer Required When No Longer Required Mag, Ppr Electronic and paper records are filed and retained based upon their CONTENT. Records, e-mails, electronic records, or social media postings where the Content relates in a substantive way to the conduct of the public's business, or that ARE made or retained for the purpose of preserving the informational content for future reference are saved by printing them out and placing in a file folder, or saving them electronically in a folder outside the e-mail system; If not mentioned here, or if in question, consult the City Attorney to determine if a record is considered transitory / preliminary drafts. GC §§34090, 60201 et seq., GC §6252; 64 Ops. Cal. Atty. Gen. 317 (1981)); City of San Jose v. Superior Court (Smith). S218066. Supreme Court of California, 2017 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 83 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-8 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk CW-027 Deeds, Easements, Final Orders of Condemnations, Liens, Recorded Documents, Rights of Ways (All) Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr Send all originals to the City Clerk; GC §§34090.7, 60200 Lead Dept.CW-028 Deposit Accounts / Trust Accounts / Refundable Deposits Close + 5 years Close + 5 years Mag, Ppr Department preference; meets auditing standards; GC §§34090, 60201 et seq. Lead Dept.CW-029 DMV Pull Notices 2 years After Superseded or Separated 2 years After Superseded or Separated Mag Ppr Transitory or source records not retained in the ordinary course of business; CHP audits every 2 years; Bureau of National Affairs recommends 2 years for all supplementary Personnel records; GC §§34090, 60201 et seq. Lead Dept.CW-030 Drafts & Notes: Drafts that are revised (retain final version) When No Longer Required When No Longer Required Mag, Ppr As long as the drafts and notes are not retained in the "Regular Course of Business". Consult the City Attorney to determine if a record is considered a draft. GC §§34090, 6252, 6254(a) RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 84 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-9 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-031 GIS Database / Data / Layers (both City-wide and Specialized) When No Longer Required When No Longer Required Yes Mag The Lead Department should print out historical documents (or save source data) prior to replacing the data, if they require the data or output for historical purposes; Department Preference (Preliminary documents); GC §§34090, 60201 et seq. et seq. Lead Dept.CW-032 Grants (UNSUCCESSFUL Applications, Correspondence)2 years 2 years Mag, Ppr GC §§34090, 60201 et seq. Lead Dept.CW-033 Grants / CDBG / Reimbursable Claims / FEMA Claims / OES Claims (SUCCESSFUL Reports, other records required to pass the funding agency's audit, if required) Applications (successful), grant agreement, program rules, regulations & procedures, reports to grant funding agencies, correspondence, audit records, completion records 2 years After Funding Agency Audit, if Required - Minimum 5 years After Funding Agency Audit, if required - Minimum 5 years Mag, Ppr Meets auditing standards; Grants covered by a Consolidated Action Plan are required for 5 years; Uniform Admin. Requirements for Grants to Local Governments is 3 years from expenditure report or final payment of grantee or subgrantee; 2 CFR 200.334; 24 CFR 91.105(h), 92.505, 570.490, & 570.502(a), 29 CFR 97.42; OMB Circular A- 110 & A-133; GC §§34090, 60201 et seq.; GC §8546.7 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 85 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-10 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Human Resources CW-034 Grievances and Informal Complaints (Employees) Copies - When No Longer Required Copies - When No Longer Required Yes: Before Disposition Mag, Ppr Send all grievances to Human Resources; All State and Federal laws require retention until final disposition of formal complaint; State requires 2 years after action is taken; GC §§12946, 12960, 34090 Lead Dept.CW-035 Litigation Files / Lawsuits / Court Case Files Send Final Settlement Agreements to the City Clerk Final Resolution + 5 years Final Resolution + 5 years Yes: Until Settlement Mag, Ppr Department preference; CCP §§ 337 et seq.; GC §§ 911.2, 34090, 34090.6 Lead Dept.CW-036 Leave Slips / Time Off Requests When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts not retained in the Regular Course of Business GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 86 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-11 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-037 Material Safety Data Sheet (MSDS) / Safety Data Sheet (SDS) Chemical Use Report Form (or records of the chemical / substance / agent, where & when it was used) While Chemical In Use 30 years 30 years Mag, Mfr, OD, Ppr S Yes - After QC & OD Previous MSDS may be obtained from a service; MSDS may be destroyed as long as a record of the chemical / substance / agent, where & when it was used is maintained for 30 years; Applies to qualified employers; Claims can be made for 30 years for toxic substance exposures; 8 CCR 3204(d)(1)(B)(2 and 3), 29 CFR 1910.1020(d)(1)(i), GC §§34090, 60201 et seq. City Clerk CW-038 Minutes - City Council Copies - When No Longer Required Copies - When No Longer Required Yes (all) Mag, Mfr, OD, Ppr S No Originals maintained by City Clerk Permanently; GC §§34090.7, 60200 City Clerk CW-039 Municipal Code (these are copies) Copies - When No Longer Required Copies - When No Longer Required Yes: Current Original Mag, Mfr, OD, Ppr I No Return any whole unused codes to the City Clerk; Originals maintained by City Clerk Permanently; GC §§34090, 60201 et seq. Lead Dept.CW-040 Newspaper Clippings When No Longer Required When No Longer Required Ppr Non-records - may be obtained from the newspaper company; GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 87 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-12 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Staffing Dept.CW-041 Notices: Public Hearing Notices and Proofs of Publications 2 years 2 years Mag, Ppr Statute of Limitations on Municipal Government actions is 3 - 6 months; GC §§34090, 60201 et seq. City Clerk CW-042 Ordinances - City Council Copies - When No Longer Required Copies - When No Longer Required Yes (all) Mag, Mfr, OD, Ppr S No Originals maintained by City Clerk Permanently; GC §§34090, 60201 et seq. Human Resources / Risk Management CW-043 OSHA Inspections or Citations Send to Human Resources Send to Human Resources Ppr GC §§34090.7, 60200 Human Resources CW-044 Personnel Files (Department- level Files) Do Not Retain in Departments Do Not Retain in Departments Before Separation Mag, Ppr Ensure records kept in Department files comply with City policy (all originals are sent to Human Resources); GC §§34090.7, 60200 Lead Dept.CW-045 Personnel Files (Supervisor's Notes) Shred After Incorporation into Performance Evaluation or Documented Discipline Shred After Incorporation into Performance Evaluation or Documented Discipline Before Annual Evaluation Mag, Ppr Notes maintained in a separate folder to be incorporated into performance evaluation, or to document progressive discipline; GC §§34090 et seq., 60201 et seq. Lead Dept.CW-046 Unused Photographs When No Longer Required When No Longer Required Mag, Ppr Preliminary Drafts; destroy unnecessary photographs. GC §§34090, 6252, 6254(a) RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 88 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-13 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-047 Public Relations / Press Releases 2 years 2 years Mag, Ppr GC §§34090, 60201 et seq. Lead Dept.CW-048 Purchase Orders / Requisitions 2 years 3 years 5 years Mag, Mfr, OD, Ppr S Yes: After QC &OD Department preference; GC §§34090, 60201 et seq. Lead Dept. (Who Ordered the Appraisal) CW-049 Real Estate Appraisal Reports: Property NOT purchased, Loans not funded, etc. 2 years 2 years Mag, Ppr Not accessible to the public; Statewide Guidelines show 2 years; GC §§34090, 6254(h) Lead Dept. (Who Ordered the Appraisal) CW-050 Real Estate Appraisal Reports: Purchased Property, Funded Loans 2 years Minimum 3 years Minimum 5 years Mag, Mfr, OD, Ppr S Yes: After QC &OD Not accessible to the public until purchase has been completed; meets grant auditing requirements; 2 CFR 200.334; 24 CFR 91.105(h), & 570.502(b); 29 CFR 97.42, GC §§34090, 60201 et seq.; GC §8546.7 City Clerk CW-051 Records Destruction Lists / Certificate of Records Destruction Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr GC §§34090.7, 60200 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 89 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-14 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). CW-052 Reference Materials: Policies, Procedures, Brochures, Flyers, Manuals, Newsletters, etc: Produced by OUTSIDE ORGANIZATIONS (League of California Cities, Chamber of Commerce, etc.) When No Longer Required When No Longer Required Mag, Ppr Non-Records Lead Dept.CW-053 Reference Materials: Policies, Procedures, Brochures, Flyers, Manuals, Newsletters, etc: Produced by YOUR Department Minimum 2 years Minimum 2 years Mag, Ppr Statewide guidelines propose superseded + 2 or 5 years; GC §§34090, 60201 et seq. Lead Dept.CW-054 Reference Materials: Policies, Procedures, Brochures, Flyers, Manuals, Newsletters, etc: Produced by OTHER Departments When Superseded When Superseded Mag, Ppr Copies; GC §§34090.7, 60200 CW-055 Reference or Working Files: See Correspondence Lead Dept.CW-056 Reports and Studies (Historically significant - e.g., Zoning Studies) 10 years P P Mag, Mfr, OD, Ppr S/I Yes: After 10 years Administratively and Historically significant, therefore retained permanently; GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 90 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-15 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-057 Reports and Studies (other than Historically significant reports - e.g. Annual Reports) 10 years 10 years Mag, Ppr Information is outdated after 10 years; statewide guidelines propose 2 years; If historically significant, retain permanently; GC §§34090, 60201 et seq. City Clerk CW-058 Resolutions - City Council Copies - When No Longer Required Copies - When No Longer Required Yes (all) Mag, Mfr, OD, Ppr S No Originals maintained by City Clerk Permanently; GC §§34090.7, 60200 Lead Dept.CW-059 Special Projects / Subject Files / Issue Files Minimum 2 years Minimum 2 years Mag, Ppr Department Preference; GC §§34090, 60201 et seq. et seq. Lead Dept.CW-060 Surveys / Questionnaires (that the City issues) If a summary of the data is compiled, the survey forms are considered a draft or transitory record, and can be destroyed as drafts (When No Longer Required) 2 years 2 years Mag, Ppr GC §§34090, 60201 et seq. Finance / Payroll CW-061 Time Cards / Time Sheets (Finance keeps the originals with employee signatures) Copies - When No Longer Required Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §§34090.7, 60200 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 91 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-16 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-062 Time Off Requests When No Longer Required When No Longer Required Ppr Preliminary drafts (the time card is the final record); GC §§34090, 60201 et seq. Lead Dept.CW-063 Training - ALL COURSE RECORDS (Attendance Rosters, Outlines and Materials; includes Ethics, Harassment Prevention & Safety Training & Tailgates) 2 years 5 years 7 years Mag, Mfr, OD, Ppr S Yes: When Inactive Department preference; Ethics Training is 5 years; Statewide guidelines propose 7 years; Calif. Labor Division is required to keep their OSHA records 7 years; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years for personnel actions; 8 CCR §3203 et seq., 29 CFR 1627.3(b)(1), LC §6429(c); GC §§12946, 12960, 34090, 53235.2(b), 53237.2(b) RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 92 Ver. 5.0 RECORDS RETENTION SCHEDULE: ANIMAL SERVICES Page AS-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). ANIMAL SERVICES Animal Services AS-001 Animal Registration Database Indefinite (Minimum 3 years) Indefinite (Minimum 3 years) Mag Department preference; Data is interrelated; GC §34090 Animal Services AS-002 Animal Registration Report When No Longer Required When No Longer Required Mag, Ppr Considered transitory / preliminary draft (the database is the original); GC §34090, GC §6252 Animal Services AS-003 Animal Trap Deposit Receipts 2 years 2 years Ppr GC §34090 et seq. Animal Services AS-004 Bite Reports / Rabies Control Records 3 years 3 years Yes Mag, Ppr Department Preference; GC §34090 et seq. Animal Services AS-005 Clinics: Spay and Neuter 3 years 3 years Ppr 3 years is required; FA §32003(e), CCP §§336(a), 337 et. seq., GC §34090 Animal Services AS-006 Drug Logs 3 years 3 years Ppr 3 years is required; FA §32003(e), CCP §§336(a), 337 et. seq., GC §34090 Animal Services AS-007 Investigations / Problem Files (barking, loose dogs, dangerous dog reports, etc.) Resolution + 4 years Resolution + 4 years Mag, Ppr Department Preference; GC §34090 et seq. Animal Services AS-008 Medical Records, Surgical Records, X-rays 3 years 3 years Ppr 3 years is required; FA §32003(e), CCP §§336(a), 337 et. seq., GC §34090 Animal Services AS-009 Meet and Greet / Animal Adoption Contracts 3 years 3 years Ppr 3 years is required; FA §32003(e), CCP §§336(a), 337 et. seq., GC §34090 Animal Services AS-010 Notices to Comply, Warning Letters / Notices / Citation Books (Off leash, etc.) 3 years 3 years Mag, Ppr Department preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 93 Ver. 5.0 RECORDS RETENTION SCHEDULE: ANIMAL SERVICES Page AS-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Animal Services AS-011 Officer's Daily Log 2 years 2 years Mag, Ppr GC §34090, GC §6252 Animal Services AS-012 Rabies Vaccination Clinics 3 years 3 years Yes Mag 3 years is required for animal treatment records; FA §32003(e), PC §597.1(d); CCP §§336(a), 337 et. seq., GC §34090 Animal Services AS-013 Rescue Partnerships / Foster Care Partnerships 3 years 3 years Mag, Ppr 3 years is required; FA §32003(e), PC §597.1(d); CCP §§336(a), 337 et. seq., GC §34090 Animal Services AS-014 Ride-a-Long Waivers 2 years 2 years Mag, Ppr GC §34090 et seq. Animal Services AS-015 Strays / Incoming Animals / Impound Records / Impound Cards / "Relinquishments" 3 years 3 years Mag, Ppr 3 years is required; FA §32003(e), PC §597.1(d); CCP §§336(a), 337 et. seq., GC §34090 Animal Services AS-016 Volunteer Hours 2 years 2 years Mag, Ppr GC §34090 et seq. RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 94 Ver. 9.0 RECORDS RETENTION SCHEDULE: BUILDING & CODE ENFORCEMENT Page BL-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). BUILDING & SAFETY Building & Safety BL-001 Address Assignments / Changes / Corrections P P Mag, Mfr, OD, Ppr S / I No Department Preference; GC §34090 Building & Safety BL-002 Address Files / Building Permits P P Yes (all) Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; Statewide guidelines propose permanent; GC §34090, H&S §19850 Building & Safety BL-003 Building Permit Database Indefinite Indefinite Yes (all)Mag Department Preference - Data is interrelated; GC §34090, H&S §19850 Building & Safety BL-004 Building Plans - Cancelled, Expired or Withdrawn Upon Expiration, Cancellation or Withdrawal Upon Expiration, Cancellation or Withdrawal Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; Preliminary drafts not retained in the ordinary course of business; CBC §104.7; H&S§19850, GC §34090 Building & Safety BL-005 Building Plans - Finalled - INDUSTRIAL, COMMERCIAL, MULTI-FAMILY DWELLINGS, PLACES OF PUBLIC ACCOMMODATION, TENANT IMPROVEMENTS P P Yes (all) Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference; Law requires for the life of the building for commercial and common interest dwellings only; Statewide guidelines propose 2 years for blueprints & specifications; CBC 104.7 & 107.5, H&S§19850, GC §34090 RANCHO CUCAMONGA, CA. ©1995-2019 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 95 Ver. 9.0 RECORDS RETENTION SCHEDULE: BUILDING & CODE ENFORCEMENT Page BL-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Building & Safety BL-006 Building Plans - Finalled - SINGLE FAMILY RESIDENTIAL - SFR and APPURTENANCES P P Yes Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; Plans need not be filed for: (a) Single or multiple dwellings not more than two stories and basement in height.(b) Garages and other structures appurtenant to buildings described under subdivision (a).(c) Farm or ranch buildings. (d) Any one-story building where the span between bearing walls does not exceed 25 feet. The exemption in this subdivision does not, however, apply to a steel frame or concrete building. CBC requires 180 days from completion date; CBC 104.7 & 107.5, H&S§19850, GC §34090 Building & Safety BL-007 California Building Code / California Standard Code (12 Parts) When Superseded P P Mag, Ppr Attorney preference for reconstruction issues; GC §50022.6 Building & Safety BL-008 Certificate of Occupancy (CofO)P P Yes (all) Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2019 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 96 Ver. 9.0 RECORDS RETENTION SCHEDULE: BUILDING & CODE ENFORCEMENT Page BL-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Building & Safety BL-009 Construction Notices / Inspection Notices (correction notices, compliance orders, stop work notices, etc.) 2 years 2 years Mag, Ppr GC §34090 Building & Safety BL-010 Plan Check Comments When Finalled When Finalled Mag, Ppr Preliminary Drafts; GC §34090 Building & Safety BL-011 Reports: Building Activity When No Longer Required When No Longer Required Mag, Ppr Preliminary Drafts (the database is the original); GC §34090 Building & Safety BL-012 Requests & Permissions to Receive Copies of Plans (to and from Architects) 2 years 2 years Mag, Ppr GC §34090 RANCHO CUCAMONGA, CA. ©1995-2019 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 97 Ver. 14.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). CITY CLERK City Clerk CC-001 Agenda Packets: City Council, Redevelopment Agency, Successor Agency, Oversight Board, Fire Protection District Board, Public Safety Commission, All Subcommittees of the City Council (Public Works Subcommittee, etc.) 2 years P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Includes final budget and final audit reports / CAFR; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 98 Ver. 14.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk CC-002 Agreements & Contracts - ALL (INFRASTRUCTURE, OR IF IMAGED, JPAs, MOUs, FRANCHISES) Agreement or Contract includes all contractual obligations (e.g. Specifications and Successful Proposal / Scope of Work) Examples of Infrastructure: Architects, Buildings, bridges, covenants, development, environmental, Joint Powers, MOUs, park improvements, property & property restrictions, redevelopment, reservoirs, sewers, sidewalks, street & alley improvements, settlement, subdivisions, utilities, water, etc Completion P P Yes: Before Completion Mag, Mfr, OD, Ppr S Yes: Upon Completion Department Preference; All infrastructure contracts should be permanent for emergency preparedness; Statute of Limitations is 4 years; 10 years for Errors & Omissions; land records are permanent by law; CCP §337 et. seq., GC §34090; Contractor has retention requirements in 48 CFR 4.703 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 99 Ver. 14.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk CC-003 Agreements & Contracts - ALL (NON-INFRASTRUCTURE, Professional Services Agreements - NOT IMAGED) Agreement or Contract includes all contractual obligations (e.g. Specifications and Successful Proposal / Scope of Work) Examples of Non-Infrastructure: Consultants, Landscaping, Painting, Slurry Seals (Paving), Tree Trimming, Leases, Personnel, Professional Services, etc. Completion 10 years Completion + 10 years Yes: Before Completion Mag, Ppr Department Preference; Statute of Limitations is 4 years; 10 years for Errors & Omissions; land records are permanent by law; CCP §§337. 337.1(a), 337.15, 343; GC §34090, Contractor has retention requirements in 48 CFR 4.703(a) City Clerk CC-004 Articles of Incorporation P P Mag, Mfr, OD, Ppr S / I Yes: After QC &OD Department preference; GC §34090 City Clerk CC-005 Board & Commission / Committee Maddy Act Lists / Vacancy Notices 2 years 2 years Mag, Ppr GC §34090 City Clerk CC-006 Board & Commission Applications (Successful and Unsuccessful) 2 years 2 years Mag, Ppr GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 100 Ver. 14.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk CC-007 Bonds (Performance Bonds, Subdivision Bonds, Letters of Credit) Release of Bond / Letter of Credit Release of Bond / Letter of Credit Mag, Ppr Securities (Performance Bonds, Letters of Credit, CD's, etc.) are normally released after the Notice of Completion is filed. Bond / letter may be replaced with a Warranty Bond, which is usually released 1 year after the Notice of Completion date. GC §34090 City Clerk CC-008 City Council Subcommittees: Agendas, Minutes (Composed solely of less than a quorum of the City Council) 2 years 2 years Mag, Ppr All recommendations are presented to the City Council; GC §§34090, 60201 et seq. City Clerk CC-009 City Council, Board & Commission Historical List of Members P P Mag, Mfr, OD, Ppr S / I Yes: After QC &OD Department preference; GC §34090 City Clerk CC-044 Economic Interest Filings (FPPC 700 Series Forms - Statement of Economic Interests): ELECTRONICALLY FILED 10 years 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Statements filed electronically are required for 10 years; City maintains copies only; original statements are filed with FPPC; GC §81009(f)(g); GC §84615 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 101 Ver. 14.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk CC-010 Economic Interest Filings (FPPC 700 Series Forms - Statement of Economic Interests): ALL FILED N PAPER FORMAT 7 years 7 years Mag, Mfr, OD, Ppr S / I Yes: After 2 years City maintains original statements; GC §81009(d)(e)(f)&(g) City Clerk CC-011 Economic Interest Filings (FPPC Form 602/635) - Lobbyist Authorization Reporting 2 years 5 years 7 years Mag, Ppr 2 CCR 18615(d), GC §34090 City Clerk CC-012 FPPC Form 801 (Gift to Agency Report) 7 years 7 years Mag, Ppr S / I Yes: After 2 years Must post on website; FPPC Opinion; GC §81009(e City Clerk CC-013 FPPC Form 802 (Event Ticket / Pass Distributions Agency Report) 7 years 7 years Mag, Ppr S / I Yes: After 2 years Should post on website for 4 years; GC §81009(e) City Clerk CC-014 FPPC Form 803 (Behested Payment Report)7 years 7 years Mag, Ppr S / I Yes: After 2 years GC §81009e City Clerk CC-015 FPPC Form 804 (Agency Report of New Positions)P P Mag, Mfr, OD, Ppr S / I Yes: After 2 years FPPC Regulation 18734(c); GC §81009e City Clerk CC-016 FPPC Form 805 (Agency Report of Consultants)P P Mag, Mfr, OD, Ppr S / I Yes: After 2 years FPPC Regulation 18734(c); GC §81009e City Clerk CC-017 FPPC Form 806 (Agency Report of Public Official Appointments) 7 years 7 years Mag, Ppr S / I Yes: After 2 years Must post on website GC §34090; GC §81009(e) RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 102 Ver. 14.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-6 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). ELECTIONS - CONSOLIDATED City Clerk CC-018 Assessment District Ballots, Protest Letters, & Envelopes - Prop. 218 proceedings 2 years 2 years Ppr GC §53753(e)(2) City Clerk CC-019 Campaign Filings (FPPC 400 Series Forms & Form 501): SUCCESSFUL CANDIDATES (Elected Officials) All, whether filed electronically or not 2 years P P Mag, Mfr, OD, Ppr S Yes: After 2 years For Electronic Filings, Data that has been maintained for at least 10 years may then be archived in a secure format; Paper must be retained for at least 2 years; GC §81009(b)&(g); GC §84615(i) City Clerk CC-020 Campaign Filings (FPPC 400 Series Forms & Form 501): UNSUCCESSFUL CANDIDATES Includes Unsuccessful Candidates Without Committees that Don't File Electronically 5 years 5 years Mag, Mfr, OD, Ppr S Yes: After 2 years Candidates without committees are not required to file their statements, reports or copies online or electronically; Paper must be retained for at least 2 years; GC §81009(b)&(g); GC §84615 City Clerk CC-020.1 Campaign Filings (FPPC 400 Series Forms, 501 Form): UNSUCCESSFUL CANDIDATES, ELECTRONICALLY FILED - WITH or WITHOUT Committees 10 years 10 years Mag, Ppr S/I Statements filed electronically are required for 10 years; GC §81009(b)&(g); GC §84615 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 103 Ver. 14.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-7 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk CC-021 Campaign Filings (FPPC 400 Series Forms): THOSE NOT REQUIRED TO FILE ORIGINAL WITH CITY CLERK (copies) 4 years 4 years Mag, Ppr Paper must be retained for at least 2 years; GC §81009(f)&(g) City Clerk CC-022 Campaign Filings (FPPC 400 Series Forms): OTHER COMMITTEES (PACS - not candidate-controlled) 7 years 7 years Mag, Ppr Paper must be retained for at least 2 years; GC §81009(c)&(g) City Clerk CC-023 Candidate File: Nomination Papers, Candidate Statement Forms, etc. - SUCCESSFUL CANDIDATES Term of Office + 4 years Term of Office + 4 years Mag, Ppr Department Preference; Statewide guidelines proposes 4 years for successful candidates, 2 years for unsuccessful; CA law states term of office and 4 years after the expiration of term and does not delineate between the two; EC §17100 City Clerk CC-024 Candidate File: Nomination Papers, Candidate Statement Forms, etc. - UNSUCCESSFUL CANDIDATES Election + 4 years Election + 4 years Mag, Ppr Statewide guidelines proposes 4 years for successful candidates, 2 years for unsuccessful; CA law states term of office and 4 years after the expiration of term and does not delineate between the two; EC §17100 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 104 Ver. 14.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-8 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk CC-025 Elections - GENERAL, WORKING or ADMINISTRATION Files (Correspondence, Precinct Maps, County Election Services, Candidate Statements to be printed in the Sample Ballot, Polling Locations and Precinct Board Members, Notices, Postings, etc.) 2 years 2 years Mag, Ppr GC §34090 City Clerk CC-026 Elections - HISTORICAL (copies of resolutions, final results; Certificate of Election) 2 years P P Mag, Mfr, OD, Ppr S No Retained for Historical Value, GC §34090 City Clerk CC-027 Elections - Petitions (Initiative, Recall or Referendum) Results + 8 months or Final Examination + 1 year after petition examination if insufficient Results + 8 months or Final Examination + 1 year after petition examination if insufficient Ppr Not accessible to the public; The 8 month retention applies after election results, or final examination if no election, unless there is a legal or FPPC proceeding. EC §§17200(b)(3), 17400 (End of Elections Section) RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 105 Ver. 14.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-9 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk CC-028 Historical Records, Photographs, & Historical Projects (e.g. Incorporation, City Seal, Awards of significant historical interest, etc.) P P Mag, Mfr, OD, Ppr S No City Clerk determines historical significance; records can address a variety of subjects and media. Some media (e.g. audio and video tape) may be limited because of the media's life expectancy; GC §34090 City Clerk CC-029 Minutes: City Council, Redevelopment Agency, Successor Agency, Oversight Board, Fire Protection District Board, Public Safety Commission P P Mag, Mfr, OD, Ppr S / I No GC §34090 City Clerk CC-030 Municipal Code Administration, Distribution, etc. 2 years 2 years Mag, Ppr GC §34090 City Clerk CC-031 Municipal Code History / Supplements P P Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD Department preference (retain one of each supplement); GC §34090 City Clerk CC-032 Oath of Office: City Council, Boards & Commission Members Term of Office + 4 years P P Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD Department Preference; GC §34090 City Clerk CC-033 Ordinances P P Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 106 Ver. 14.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-10 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk CC-034 Petitions (submitted to Council on any subject - Dog Parks, Parking, Traffic Calming, etc.) See Elections for Initiative, Recall or Referendum Petitions 2 years 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD Department preference; only 1 year is required; GC §50115 City Clerk CC-035 Public Records Requests / Request for Records 2 years 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD GC §34090 City Clerk CC-036 Recorded Documents: ALL - Deeds, Easements, Liens & Releases, Rights of Way, Notices of Completion, Recorded Agreements / Contracts, Certificate of Compliance, etc. P P Yes (all)Mag, Mfr, OD, Ppr S No Department preference; GC §34090 et seq. City Clerk CC-037 Recordings - AUDIO of City Council, Redevelopment Agency, Successor Agency, Oversight Board, Fire Protection District Board, Public Safety Commission 2 years 2 years Mag, OD Department preference; State law only requires for 30 days; GC §54953.5(b) RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 107 Ver. 14.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-11 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk CC-038 Recordings - VIDEO of City Council, Redevelopment Agency, Successor Agency, Oversight Board, Fire Protection District Board, Public Safety Commission Minimum 3 years Minimum 3 years Mag, OD Department Preference; Video recording of meetings are only required for 90 days; GC §§34090.7, 34090 City Clerk CC-039 Records Destruction Authorization Forms, Transfers P P Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD Department preference; GC §34090 City Clerk CC-040 Records Retention Schedules / Amendments to Records Retention Schedules 10 years P P Mag, Mfr, OD, Ppr S / I No GC §34090 et. seq. City Clerk CC-046 Redistricting Web Page / District Boundary Web Page (Map, Redistricting Process, Agendas, Calendars, Notice, etc.) 10 years 10 years Mag, Ppr EC §21608(g); GC §34090 City Clerk CC-041 Resolutions: City Council, Redevelopment Agency, Successor Agency, Oversight Board, Fire Protection District Board, Public Safety Commission P P Mag, Mfr, OD, Ppr S / I No GC §34090 City Clerk CC-045 Secretary of State Statement of Facts / Registry of Public Agencies 2 years 2 years Mag, Ppr GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 108 Ver. 14.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-12 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk CC-042 Speaker Cards When No Longer Required When No Longer Required Ppr Preliminary drafts used to produce minutes; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 109 Ver. 9.0 RECORDS RETENTION SCHEDULE: CITY MANAGER Page CM-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). CITY MANAGER City Manager CM-014 All Hands Meeting Agendas 2 years 2 years Mag, Ppr GC §34090 City Manager CM-001 Annual Reports / Strategic Plans P P Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD Department Preference; GC §34090 City Manager CM-015 Art in Public Places (City Projects, not Developer Projects)5 years P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 City Manager CM-016 Art In Public Places Committee AGENDAS, AGENDA PACKETS Minimum 2 years Minimum 2 years Mag, Ppr Brown Act challenges must be filed within 30 or 90 days of action; GC §§34090, 54960.1(c)(1) City Manager CM-017 Art In Public Places Committee MINUTES & BYLAWS P P Mag, Mfr, OD, Ppr S No GC §§34090 City Manager CM-002 Cable TV Complaints 2 years 2 years Mag, Ppr GC §34090 City Manager CM-003 City Council Correspondence Minimum 2 years Minimum 2 years Mag, Ppr Department Preference; GC §34090 City Manager CM-004 Council / Commission Contact Forms When No Longer Required When No Longer Required Mag, Ppr Preliminary documents; GC §34090 et seq. City Manager CM-005 Grand Jury Reports and Responses (Regarding City Operations) 5 years 5 years Mag, Ppr Department Preference (the Grand Jury keeps their reports 5 years); GC §34090 City Manager CM-006 Proclamations / Commendations 2 years 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD GC §34090 City Manager CM-007 Projects, Programs, Subject & Issues (Issues and/or projects will vary over time) Minimum 2 years Minimum 2 years Mag, Ppr Department Preference; GC §34090 City Manager CM-008 Public Comment Cards 2 years 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 110 Ver. 9.0 RECORDS RETENTION SCHEDULE: CITY MANAGER Page CM-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Manager CM-009 RCTV Message Request Forms 2 years 2 years Mag, Ppr GC §34090 et seq. City Manager CM-010 Speech Notes / PowerPoint Presentations 2 years 2 years Mag, Ppr GC §34090 et seq. Finance CM-011 Travel / Conferences Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr Invoices are maintained by Finance; GC §34090.7 City Manager CM-012 Videos (Public activity, etc. Not City Council or Advisory Body Videos, nor regular, ongoing operations of the City) When No Longer Required When No Longer Required Mag, Ppr Content does not relate in a substantive way to the conduct of the public's business; GC §34090 et seq. City Manager CM-013 Weekly Reports (News & Notes)2 years 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD GC §34090 COMMUNITY IMPROVEMENT Community Improve.CI-001 Citations Minimum 2 years Minimum 2 years Mag, Ppr Department Preference; GC §34090 Community Improve.CI-002 Code Enforcement / Abatement Case Files (Includes appeals and Code Enforcement Complaint Letters) When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Yes: Until Resolution Mag, Ppr Department preference; Case is open until satisfactorily resolved (some cases are not resolved); CFC §104.3.4, GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 111 Ver. 13.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). COMMUNITY SERVICES Risk Management CS-001 Accident / Incident Reports (Members of the Public) Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr GC §34090.7 Community Services CS-002 Activity / Special Programs / Special Event Files & Reports / ABC Permits, where required After School, Children's Programs, Cultural Arts, Sports, Seniors, Filming, Theatre Programs etc. When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Ppr Department preference; GC §34090 Community Services CS-003 Armored Car Manifests 2 years 2 years Mag, Ppr GC §34090 Community Services CS-004 Art in Public Places / Artists in Residence - Successful Placements P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Community Services CS-005 Art in Public Places / Artists in Residence - Unsuccessful Proposals When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Ppr Department preference; GC §34090 Community Services CS-006 Artist Contracts Includes Insurance Certificates and Administration Records Completion 5 years Completion + 5 years Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: Upon Completio n Department preference; Statute of Limitations: Contracts & Spec's=4 years; CCP §337 et. seq., GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 112 Ver. 13.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Community Services CS-007 Attendance Tracking 2 years 2 years Mag, Ppr 2 years, unless it is a preliminary draft; GC §34090 Community Services CS-008 Capital Improvement Projects (CIP - where Community Services is the Lead): Administration File / NOT Scanned Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, etc. Upon Completion 10 years or After Funding Agency Audit, if required, whichever is longer Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Ppr Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; Statewide guidelines propose termination + 5 years; CCP §337 et. seq., GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 113 Ver. 13.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Community Services CS-009 Capital Improvement Projects (CIP - where Community Services is the Lead): Permanent File / Scanned Records Specifications / RFP & Addenda, Agreement / Contract (copy), Successful Proposal, Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Grading Permits, Hazardous Materials Plans, Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc. Upon Completion P P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: Complet. + 10 years Department preference; retained for disaster preparedness purposes; Statewide guidelines propose Permanent for Infrastructure plans; GC §34090 Community Services CS-010 Class Instructors Contracts Includes Insurance Certificates and Administration Records Completion 5 years Completion + 5 years Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: Upon Completio n Department preference; Statute of Limitations: Contracts & Spec's=4 years; CCP §337 et. seq., GC §34090 Community Services CS-011 Client / Provider Agreements Completion 5 years Completion + 5 years Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: Upon Completio n Department preference; Statute of Limitations: Contracts & Spec's=4 years; CCP §337 et. seq., GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 114 Ver. 13.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Community Services CS-012 Community & Arts Foundation AGENDA PACKETS & AGENDAS P P Mag, Mfr, OD, Ppr S / I Yes: After 2 years The Foundation obtained operational independence as of June 2019; Original Staff Reports are filed in the project file; Brown Act challenges must be filed within 30 or 90 days of action; GC §§34090, 54960.1(c)(1) Community Services CS-013 Community & Arts Foundation AUDIO RECORDINGS of Meetings / Audio Tapes 2 years 2 years Tape (Mag) City preference; The Foundation obtained operational independence as of June 2019 State law only requires for 30 days; GC §54953.5(b) Community Services CS-014 Community & Arts Foundation MINUTES RESOLUTIONS & BYLAWS P P Yes Mag, Mfr, OD, Ppr S No The Foundation obtained operational independence as of June 2019; GC §34090 Lead Dept. & Finance CS-015 Credit Card Receipts 2 years 2 years Mag, Ppr City preference (not all detail is sent to Finance); GC §34090 Community Services CS-016 Customer Relations / Member Database Indefinite Indefinite Mag, Ppr Data fields are inter-related; GC §34090 et seq. Lead Dept. & Finance CS-017 Deposits / Cash Receipts Detail / Backup / Accounts Receivable Detail / Refund Detail 2 years 2 years Mag, Ppr City preference (not all detail is sent to Finance); GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 115 Ver. 13.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Community Services CS-018 Donations When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Ppr Department Preference; GC §34090 Community Services CS-019 Evaluations / Surveys (of programs) When No Longer Required When No Longer Required Mag, Ppr Content does not relate in a substantive way to the conduct of the public's business; GC §34090 Community Services CS-020 Event Service Agreements / ESS Contracts / Special Event Contacts / Professional Service Agreements (PSAs) Includes Insurance Certificates and Administration Records Completion 5 years Completion + 5 years Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: Upon Completio n Department preference; Statute of Limitations: Contracts & Spec's=4 years; CCP §337 et. seq., GC §34090 Community Services CS-021 Facility Use Rental Contracts / Field Use Contracts / Facility Use Requests 2 years 2 years Yes: Before Event Mag, Ppr GC §34090 Community Services CS-022 Fundraising Events 2 years 2 years Mag, Ppr GC §34090 Lead Dept. & Finance CS-023 Gift Shop Sale Receipts 2 years 2 years Mag, Ppr City preference (not all detail is sent to Finance); GC §34090 Community Services CS-024 House Reports / Program Files / Event Files / Sponsored Vouchers / Coupons (Theatre) Includes Contract Billing When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Ppr Department Preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 116 Ver. 13.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-6 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Community Services CS-025 Lewis Family Playhouse Memberships Inactive + 5 years Inactive + 5 years Mag, Ppr Department preference (meets auditing standards); GC §34090 Community Services CS-026 Park and Recreation Commission AGENDA PACKETS & AGENDAS P P Mag, Mfr, OD, Ppr S / I Yes: After 2 years Original Staff Reports are filed in the project file; Brown Act challenges must be filed within 30 or 90 days of action; GC §§34090, 54960.1(c)(1) Community Services CS-027 Park and Recreation Commission AUDIO RECORDINGS of Meetings / Audio Tapes 2 years 2 years Tape (Mag) City preference; State law only requires for 30 days; GC §54953.5(b) Community Services CS-028 Park and Recreation Commission MINUTES RESOLUTIONS & BYLAWS P P Yes Mag, Mfr, OD, Ppr S No GC §34090 Community Services CS-029 Performance Contracts Includes Insurance Certificates and Administration Records Completion 5 years Completion + 5 years Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: Upon Completio n Department preference; Statute of Limitations: Contracts & Spec's=4 years; CCP §337 et. seq., GC §34090 Community Services CS-030 Photo Waivers 2 years 2 years Yes: Before Event Mag, Ppr GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 117 Ver. 13.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-7 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Community Services CS-031 Recreation Database (Active Net)Indefinite Indefinite Mag Department Preference; data is interrelated; GC §34090 Community Services CS-032 Registration / Applications / Liability Forms / Release of Liability Forms / Permissions: Camps, Field Trips, Authorization to give Medicine, etc. 2 years 2 years Yes: During Class or Program Mag, Ppr GC §34090 Community Services CS-033 Safety Inspections 2 years 2 years Yes: Before Event Mag, Ppr GC §34090 Community Services CS-034 Schedules / Hours When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts not retained in the ordinary course of business; GC §34090 Community Services CS-035 Scholarships 5 years 5 years Mag, Ppr Department Preference (meets auditing standards); GC §34090 Community Services CS-037 Senior Advisory Committee - All Records (Members are not Appointed by the City Council) 2 years 2 years Mag, Ppr GC §34090 Community Services CS-039 Sign-in / Sign-Out Sheets for classes and programs 2 years 2 years Mag, Ppr GC §34090 Community Services CS-040 Sports Advisory Committee - All Records (Member are not Appointed by the City Council) 2 years 2 years Mag, Ppr GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 118 Ver. 13.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-8 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Community Services CS-041 Sports Organizations / Non-Profit Organizations (Little League, etc.) When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts not retained in the ordinary course of business; GC §34090 Community Services CS-042 Sports Score Sheets, Schedules When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts / Transitory records - NOT made or retained for the purpose of preserving the informational content for future reference, GC §34090; 64 Ops. Cal. Atty. Gen. 317 (1981)) Community Services CS-043 Theatre Member Files / Patron Files (Gym, etc.) When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Yes: Before Event Mag, Ppr Department Preference; GC §34090 Community Services CS-044 Ticket Stubs When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts not retained in the ordinary course of business; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 119 Ver. 13.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-9 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CS-045 Volunteer / Unpaid Intern Applications & Agreements - Unsuccessful or Pending Applicants 3 years 3 years Ppr Consistent with employee personnel files (Courts treat volunteers as employees); EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; 29 CFR 1602.31 & 1627.3(b)(1), 8 CCR §3204(d)(1) et seq., GC §§12946, 12960, 34090 Lead Dept.CS-046 Volunteer / Unpaid Intern Applications & Agreements (includes emergency contact information) - Successful Applicants Inactive / Separation + 3 years Inactive / Separation + 3 years Mag, Mfr, OD, Ppr S Yes: 1 year Courts treat volunteers as employees; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years; 29 CFR 1602.31 & 1627.3(b)(1), 8 CCR §3204(d)(1) et seq., GC §§12946, 12960, 34090; 29 USC 1113 Community Services CS-047 Waivers of Liability 2 years 2 years Mag, Ppr GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 120 Ver. 5.0 RECORDS RETENTION SCHEDULE: DEPARTMENT OF INNOVATION & TECHNOLOGY Page DOIT-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). DEPARTMENT OF INNOVATION & TECHNOLOGY Depart. of Innovation & Technology DOIT-001 Backups - DAILY When No Longer Required When No Longer Required Yes Mag. Used for Disaster Recovery Purposes Only; Considered a copy and can be destroyed when no longer required; tapes are in autochangers and are overwritten; GC §34090 et seq. Depart. of Innovation & Technology DOIT-002 Backups - WEEKLY When No Longer Required When No Longer Required Yes Mag. Used for Disaster Recovery Purposes Only; Store off-site in commercial storage for disaster recovery; Considered a copy and can be destroyed when no longer required; retention based on administrative value; recycle tapes; GC §34090 et seq. Depart. of Innovation & Technology DOIT-003 Network Configuration Maps & Plans 2 years 2 years Yes Mag.GC §34090 et seq. Depart. of Innovation & Technology DOIT-004 WORM / DVD-r / CD-r / Blue Ray- R or other UNALTERABLE MEDIA that does not permit additions, deletions, or changes P P OD For legal compliance for Trustworthy Electronic Records (when the electronic record serves as the official record); GC 60200, 12168.7, EVC 1550, 2 CCR 22620 et seq.. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 121 Ver. 5.0 RECORDS RETENTION SCHEDULE: ECONOMIC DEVELOPMENT, HOUSING, RDA, SUCCESSOR AGENCY Page ED-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). ECONOMIC DEVELOPMENT / REDEVELOPMENT / SUCCESSOR AGENCY Economic Develop. / RDA / Successor Agency ED-001 Economic Development Projects, Programs, Subject & Issues (Issues and/or projects will vary over time) Minimum 2 years Minimum 2 years Mag, Ppr Department Preference; GC §34090 Economic Develop. / RDA / Successor Agency ED-002 Mobile Home Accords P P Mag, Ppr Department Preference; GC §34090 Economic Develop. / RDA / Successor Agency ED-003 Real Estate Appraisals 5 years 5 years Mag, Ppr Department preference, meets municipal auditing standards; GC §34090 City Clerk ED-004 Recorded Documents: ALL - Deeds, Easements, Liens & Releases, Rights of Way, Notices of Completion, Recorded Agreements / Contracts, etc. Copies - When No Longer Required Copies - When No Longer Required Yes (all)Mag, Mfr, OD, Ppr S No Finals are maintained by City Clerk; GC §34090 et seq. Economic Develop. / RDA / Successor Agency ED-005 Redevelopment Long Range Property Management Plans, Oversight Plans Completion + 10 years Completion + 10 years Mag, Ppr Department preference; GC §34090 Economic Develop. / RDA / Successor Agency ED-006 Redevelopment Plans P P Mag, Ppr Department Preference for Historical Purposes; GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 122 Ver. 5.0 RECORDS RETENTION SCHEDULE: ECONOMIC DEVELOPMENT, HOUSING, RDA, SUCCESSOR AGENCY Page ED-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Economic Develop. / RDA / Successor Agency ED-007 Redevelopment Projects & Project Areas (Ensure Planning has all Environmental Documents, Engineering has all CIP Projects, and City Clerk has all Real Property records for Permanent retention) Completion + 10 years Completion + 10 years Mag, Ppr Planning, Building and Engineering retains final documents of construction projects (transfer any CIP project files to Engineering); Covers various Statute of Limitations; CCP §337 et seq.; GC §34090 Economic Develop. / RDA / Successor Agency ED-008 Relocations Completion + 5 years Completion + 5 years Mag, Ppr Department preference, meets municipal auditing standards; CCP §337 et seq.; GC §34090 HOUSING Housing ED-009 Foreclosure Notices / Notices of Defaults (NOD) Disposition + 5 years Disposition + 5 years Mag, Ppr City Attorney preference; GC §34090 Housing ED-010 Housing Programs: Affordable Housing Projects, Rehabilitation, CDBG-funded Housing Projects, etc. WITH a Recapture / Resale Restriction Deeds are sent to City Clerk 5 years After the Affordability Period Terminates, or the Written Agreement Terminates, Whichever is Longer 5 years after the Affordability Period Terminates, or the Written Agreement Terminates, Whichever is Longer Mag, Mfr, OD, Ppr S / I Yes: When Inactive HUD requires 5 years after the project completion; documents imposing recapture / resale restrictions are 5 years after the affordability period terminates; Uniform Admin. Requirements for Grants to Local Governments is 3 years from expenditure report; 2 CFR 200.333; 24 CFR 92.508(a)&(c) & 570.502(a)(16), 982.158, 884.214; 29 CFR 97.42, GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 123 Ver. 5.0 RECORDS RETENTION SCHEDULE: ECONOMIC DEVELOPMENT, HOUSING, RDA, SUCCESSOR AGENCY Page ED-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Housing ED-011 Housing Programs: Affordable Housing Projects, Rehabilitation, CDBG-funded Housing Projects, etc. WITHOUT a Recapture / Resale Restriction Deeds and Insurance are sent to City Clerk Loan Pay-off OR Forgiveness + 5 years Loan Pay-off OR Forgiveness + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD HUD requires 5 years after the agreement terminates; Consistent with Consolidated Plan Requirements; Required for 3-4 years from expenditure or performance report; 2 CFR 200.333; 24 CFR 92.508(a)&(c) & 570.502(a)(16), 982.158, 884.214; 29 CFR 97.42, GC §34090 Housing ED-012 Loan Applications / Potential Buyers Denied, Cancelled or Withdrawn (First Time Home Buyers, Life/Safety, Rehabilitation, HOME, etc.) 2 years 2 years Mag, Ppr GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 124 Ver. 13.0 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES Page ENG-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). ENGINEERING ADMINISTRATION (SEE CITY-WIDE) CAPITAL PROJECTS Engineering Services / Capital Projects ENG-001 Capital Improvement Projects (CIP): Maintenance Projects - Not Involving Professional Design Professional Services (All Records) Examples of Maintenance Projects: Painting, Pavement Overlays, Repairs, Ramps, Re- Roof, Sidewalk Repairs, Slurry Seals, etc. Upon Completion 5 years or After Funding Agency Audit, if required, whichever is longer Completion + 5 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Ppr Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is not applicable; Statute of Limitations: Contracts & Spec's=4 years; Statewide guidelines propose termination + 5 years; CCP §337 et. seq., GC §34090 Engineering Services / Capital Projects ENG-002 Capital Improvement Projects (CIP): Administration File / NOT Scanned Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, Photos, etc. Upon Completion 10 years or After Funding Agency Audit, if required, whichever is longer Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Ppr Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; Statewide guidelines propose termination + 5 years; CCP §337 et. seq., GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 125 Ver. 13.0 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES Page ENG-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Engineering Services / Capital Projects ENG-003 Capital Improvement Projects (CIP): Permanent File / Scanned Records Specifications & Addenda, Agreement / Contract (copy), Successful Proposal, Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Grading Permits, Hazardous Materials Plans, Notice of Completion, Soil Reports, Studies, Submittals, Surveys, etc. Upon Completion P P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: Complet. + 10 years Department preference; retained for disaster preparedness purposes; Statewide guidelines propose Permanent for Infrastructure plans; GC §34090 Engineering Services / Capital Projects ENG-004 Construction Inspection Databases Indefinite Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090 Engineering Services / Capital Projects ENG-005 Design & Construction Standards - Authored by the City P P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 126 Ver. 13.0 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES Page ENG-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Engineering Services / Capital Projects ENG-006 Drawings, Maps, Plans and Record Drawings, Large-Format Drawings, Capital Improvement Project "As-Built", Base Maps P P Yes (all) Mag, Mfr, OD, Ppr S No Drafts should be destroyed; Some maps are also retained by Planning; Selected maps are retained in Public Works for administrative purposes; GC §34090, 34090.7 ENVIRONMENTAL PROGRAMS Engineering Services / Environment al Programs ENG-007 CCTV - Storm Drains 2 years 2 years Mag, Ppr Department preference (Preliminary drafts); GC §34090 Engineering Services / Environment al Programs ENG-008 Construction Diversion / Deposit, Reimbursement, etc.10 years 10 years Mag, Ppr Department preference; GC §34090 Engineering Services / Environment al Programs ENG-009 FOG (Fats, Oil & Grease) / Source Control / Pretreatment Annual / Semi-Annual Reports 3 years 3 years Mag, Ppr Department preference; Monitoring records required for 3 years; POTW reports are required for 3 years; 40 CFR 403.12; GC §34090 Engineering Services / Environment al Programs ENG-010 Household Hazardous Waste / Recycling/Disposal / Participant Logs 3 years 3 years Mag, Ppr 14 CCR 18813.4; 22 CCR 66262.40 et seq.; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 127 Ver. 13.0 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES Page ENG-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Engineering Services / Environment al Programs ENG-011 Sanitary Spills and Overflows (SSOs)5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required for a minimum of 5 years; 40 CFR 122.41(j)(2); SWRCB Order 2006-03; 40 CFR 122.41(j)(2); GC §34090 Engineering Services / Environment al Programs ENG-012 Solid Waste Reduction / Recycling / AB 939 Compliance / Tonnage Reports 10 years 10 years Mag, Ppr Department preference; GC §34090 et seq. Engineering Services / Environment al Programs ENG-013 Solid Waste Tonnage / AB 939 10 years 10 years Mag, Ppr Department preference; GC §34090 Engineering Services / Environment al Programs ENG-014 Stormwater Illicit Discharges 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes (after 2 years) Required for a minimum of 5 years; 40 CFR 122.41(j)(2); SWRCB Order 2006-03; 40 CFR §§122.21, 122.41, 122.44; GC §34090 Engineering Services / Environment al Programs ENG-015 Stormwater Monitoring / NPDES Monitoring and Inspection 5 years 5 years Mag, Ppr Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 128 Ver. 13.0 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES Page ENG-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Engineering Services / Environment al Programs ENG-016 Stormwater: Business Inspections 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required for a minimum of 5 years; 40 CFR 122.41(j)(2); SWRCB Order 2006-03; 40 CFR §§122.21, 122.41, 122.44; GC §34090 Engineering Services / Environment al Programs ENG-017 Stormwater: NPDES Annual Reports 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC Department preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44 Engineering Services / Environment al Programs ENG-018 Stormwater: NPDES Permits Expiration + 5 years Expiration + 5 years Yes: Until Expiration Mag, Ppr Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. Engineering Services / Environment al Programs ENG-019 Stormwater: TMDL Plan (Total Maximum Daily Load) Plan 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; plans must be updated every 5 years, audits are required every 2 years; SWRCB Order 2006-03; 4§§122.21, 122.41, 122.44; GC §34090 Engineering Services / Environment al Programs ENG-020 Water Quality Management Plans (Commercial, Private Development) P Land Use No Longer Applicable P Land Use No Longer Applicable Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 129 Ver. 13.0 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES Page ENG-6 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). GENERAL ENGINEERING Engineering Services / General Engineering ENG-021 Aerial Maps (Analog / Historical)P P Mag, Mfr, OD, Ppr S / I No Department Preference; GC §34090 Engineering Services / General Engineering ENG-022 Benchmarks P P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Engineering Services / General Engineering ENG-023 Correspondence - Regulatory Agencies Not Related to a CIP (State & Federal Agencies, EPA, Health Department, etc.) Minimum 2 years Minimum 2 years Yes: While Active Issues Mag, Mfr, OD, Ppr S Yes: After QC Department preference; Some correspondence from Regulatory Agencies need to be retained for long periods of time; GC §34090 Engineering Services / General Engineering ENG-024 Encroachment Permits / Excavation Permits: Temporary (Street Permits, Temporary Construction, Sidewalk Repairs, Traffic Control, Utility Cuts etc.) Includes Insurance Certificates Final / Completion + 2 years Final / Completion + 2 years Yes: Until Completion Mag, Ppr GC § 34090 Engineering Services / General Engineering ENG-025 Encroachments - Permanent (Permanent structures in the City's Right of Way) P P Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference; GC §34090 Engineering Services / General Engineering ENG-026 Engineering Permits Database Indefinite Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 130 Ver. 13.0 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES Page ENG-7 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Engineering Services / General Engineering ENG-027 Engineering Studies / Surveys - Preliminary Studies / Project Assessments P P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Engineering Services / General Engineering ENG-028 Geotechnical and Soil Reports; Hydrology Reports (Authored on behalf of the City) P P Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference; GC §34090 Engineering Services / General Engineering ENG-029 Grading Plans, Grading Plans & Grading Certificates P P Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference; GC §34090 Engineering Services / General Engineering ENG-030 Lighting and Landscape Districts - Formation and Boundaries P P Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; GC §34090 Engineering Services / General Engineering ENG-031 Master Plans: Bikeway, Park, Pavement, Sewer, Traffic, Transportation, Water Master Plan, etc. P P Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; Drafts should be destroyed; GC §34090 City Clerk ENG-032 Public Works Subcommittee Copies - When No Longer Required Copies - When No Longer Required Mag Ppr GC §34090.7 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 131 Ver. 13.0 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES Page ENG-8 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk ENG-033 Recorded Documents: ALL - Deeds, Easements, Liens & Releases, Rights of Way, Notices of Completion, Recorded Agreements / Contracts, Certificate of Compliance, etc. Send all originals to City Clerk, even if they are e-recorded. Copies - When No Longer Required P P Yes (all) Mag, Mfr, OD, Ppr S No Even if documents are e- recorded, send all finals to the City Clerk; GC §34090 et seq. LAND DEVELOPMENT AND TRANSPORTATION Building ENG-034 Plan Checks for Building Permits 2 years 2 years Mag, Ppr GC §34090 et seq. Engineering Services / Land Dev. & Transportatio n ENG-035 Private Land Development Projects / Job Files: Administration File Construction Inspections, Correspondence, Photos, Private Lab Verifications, Testing Lab Final Reports, etc. Examples of Development Projects: CUPs, Lot Line Adjustments, Parcel Maps, Precise Alignment, Specific Plans, Subdivisions, Tract Maps, Tracts,. TPMs, TSMs Upon Completion 10 years Completion + 10 years Yes: Until Completed Mag, Ppr Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 132 Ver. 13.0 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES Page ENG-9 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Engineering Services / Land Dev. & Transportatio n ENG-036 Private Land Development Projects / Job Files: Permanent Files Drainage, Driveway, Grading Plans, Rights of Way, Soil Reports, Stormwater, etc. Dedications, Easements, Abandonments (City Clerk is OFR) Examples of Development Projects: CUPs, Lot Line Adjustments, Parcel Maps, Precise Alignment, Specific Plans, Subdivisions, Tract Maps, Tracts,. TPMs, TSMs Upon Completion P P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department preference; retained for disaster preparedness purposes; GC §34090 Police ENG-037 Traffic Collision Reports Copies - When No Longer Required Copies - When No Longer Required Mag Ppr copies; GC §34090.7 Engineering Services / Land Dev. & Transportatio n ENG-038 Traffic Congestion Management Plans / Transportation Plans 10 years 10 years Mag Ppr Department preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 133 Ver. 13.0 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES Page ENG-10 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Engineering Services / Land Dev. & Transportatio n ENG-039 Traffic Counts 10 years 10 years Mag Ppr Department preference; GC §34090 Engineering Services / Land Dev. & Transportatio n ENG-040 Traffic Investigation Reports 5 years 5 years Mag Ppr GC §34090 Engineering Services / Land Dev. & Transportatio n ENG-041 Self-Haul Permits 2 years 2 years Mag Ppr GC §34090 Engineering Services / Land Dev. & Transportatio n ENG-042 Traffic Speed Surveys 10 years 10 years Mag Ppr Department preference (required every 5 years, but can be extended to 7 or 10 years); GC §34090 Engineering Services / Land Dev. & Transportatio n ENG-043 Transportation Studies / Traffic Studies / Warrants: Signals, Stop Signs, Crossing Guards, etc. P P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department preference; GC §34090 RCMU - RANCHO CUCAMONGA MUNICIPAL UTILITIES Engineering Services / RCMU RCMU-001 Applications for Service 2 years 2 years Mag, Ppr Department Preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 134 Ver. 13.0 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES Page ENG-11 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.RCMU-002 AQMD Permits (Generators, etc.)5 years 5 years Mag, Ppr 40 CFR 70.6; GC §34090 Engineering Services / RCMU RCMU-003 Armored Car Manifests 2 years 2 years Mag, Ppr GC §34090 Engineering Services / RCMU RCMU-004 Bulk Power Log Sheets / Purchasing / Suppliers (Evaluations, Financial Data. Reports or Studies) 10 years 10 years Mag, Ppr Department Preference; GC §34090 Engineering Services / RCMU RCMU-005 Capital Improvement Projects (CIP - RCMU): Administration File / NOT Scanned (Electricity, Fiber or Street Lights Only) Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, etc. Upon Completion 10 years or After Funding Agency Audit, if required, whichever is longer Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Ppr Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; Statewide guidelines propose termination + 5 years; CCP §337 et. seq., GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 135 Ver. 13.0 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES Page ENG-12 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Engineering Services / RCMU RCMU-006 Capital Improvement Projects (CIP - RCMU): Permanent File / Scanned Records (Electricity, Fiber or Street Lights Only Specifications / RFP & Addenda, Agreement / Contract (copy), Successful Proposal, Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Grading Permits, Hazardous Materials Plans, Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc. Upon Completion P P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: Complet. + 10 years Department preference; retained for disaster preparedness purposes; Statewide guidelines propose Permanent for Infrastructure plans; GC §34090 Engineering Services / RCMU RCMU-007 Customer Information Service (CIS) Database Indefinite Indefinite Mag Data is interrelated; GC §34090 Engineering Services / RCMU RCMU-008 Department of Energy (DOE) & Federal Energy Regulatory Commission (FERC) Licenses and Regulatory Correspondence P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Engineering Services / RCMU RCMU-009 Department of Energy (DOE) & Federal Energy Regulatory Commission (FERC) Reports P P Mag, Ppr Department Preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 136 Ver. 13.0 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES Page ENG-13 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk RCMU-010 Easements Copies - When No Longer Required Copies - When No Longer Required Mag, Mfr, OD, Ppr S Yes: After QC (copies); GC §34090.7 Engineering Services / RCMU RCMU-011 Electricity Drawings / As-Builts / Record Drawings P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference (Engineering has originals); GC §34090.7 Engineering Services / RCMU RCMU-012 Equipment Records (Manuals, Tests, Inspections, Studies, Reports) Disposal of Equipment + 2 years Disposal of Equipment + 2 years Mag, Ppr Department Preference; CCP §337 et. Seq., GC §34090 Engineering Services / RCMU RCMU-013 Facility Histories / Infrastructure Design P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Lead Dept.RCMU-014 Generator Operation Logs & Inspections - Fixed / Stationary Generators 3 years 3 years Mag, Ppr AQMD Rule 1470; GC §34090 Lead Dept.RCMU-015 Generator Operation Logs & Inspections - Portable / Emergency Generators 5 years 5 years Mag, Ppr AQMD Rule 1470; Form 400–E–13a instructions; GC §34090 Engineering Services / RCMU RCMU-016 Joint Pole Agreements, History, Maintenance (Card Files) P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Engineering Services / RCMU RCMU-017 Joint Pole Invoices / Accounts Receivable 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference (meets municipal government auditing requirements); GC §34090 Engineering Services / RCMU RCMU-018 Load Records 10 years 10 years Mag, Ppr Department Preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 137 Ver. 13.0 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES Page ENG-14 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Engineering Services / RCMU RCMU-019 Payments / Credit Card Receipts - RCMU 5 years 5 years Mag, Ppr Department preference (meets auditing standards); GC §34090 Engineering Services / RCMU RCMU-020 Power Operations Reports / Outage Reports 10 years 10 years Mag, Ppr Department Preference; GC §34090 Engineering Services / RCMU RCMU-021 Power Outage Report Database Indefinite Indefinite Mag, Ppr Data is interrelated; GC §34090 Engineering Services / RCMU RCMU-022 Power Trading / Power Scheduling (Check Out Worksheets) Completion + 3 years 2 years Completion + 5 years Mag, Ppr Department Preference (auditing standards are 5 years); GC §34090 Engineering Services / RCMU RCMU-023 Power Trading / Power Scheduling (Confirmations, Invoices) 3 years 4 years 5 years Mag, Ppr Department Preference; GC §34090 Engineering Services / RCMU RCMU-024 Power Trading / Power Scheduling (Pathing Sheets)3 years 4 years 5 years Mag, Ppr Department Preference; GC §34090 Engineering Services / RCMU & Gas RCMU-025 Regulatory Agency Audits: CEC,CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc. 10 years 10 years Mag, Ppr Department Preference; GC §34090 Engineering Services / RCMU & Gas RCMU-026 Regulatory Agency Compliance Reports & Confirmations: CEC,CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc. 10 years 10 years Mag, Ppr Department Preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 138 Ver. 13.0 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES Page ENG-15 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Engineering Services / RCMU & Gas RCMU-027 Regulatory Agency Correspondence: CEC,CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc.. When No Longer Required - Minimum 10 years When No Longer Required - Minimum 10 years Mag, Ppr Department Preference; GC §34090 Engineering Services / RCMU & Gas RCMU-028 Regulatory Agency Inspections: CEC,CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc. 10 years 10 years Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Engineering Services / RCMU & Gas RCMU-029 Regulatory Agency Licenses: CEC,CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc. P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Engineering Services / RCMU RCMU-030 SCADA Database (Electricity) (Supervisory Control and Data Acquisition) Indefinite Indefinite Yes Mag Data is interrelated; system qualifies as a "trusted system"; GC §§34090, 12168.7 Engineering Services / RCMU RCMU-031 SCADA Printouts / Reports / Log Books When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts - if not drafts, then 2 years; GC §34090 Engineering Services / RCMU RCMU-032 Solar Power Production Operating Data Logs / Diaries 10 years 10 years Mag, Ppr Department Preference; GC §34090 Lead Dept.RCMU-033 Underground Service Alerts (USA's) 3 years 3 years Mag, Ppr Department Preference (required for 3 years); GC §§4216.2(d) & 4216.3(d), 34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 139 Ver. 13.0 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES Page ENG-16 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Division Providing Service / Work RCMU-034 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite Indefinite Mag Data is interrelated; GC §34090 Division Providing Service / Work RCMU-035 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required When No Longer Required Mag Ppr Preliminary drafts (the database is the original); GC §34090 Division Providing Service / Work RCMU-036 Work Orders / Service Requests - NOT entered in CMMS Database (or partial information entered into CMMS Database) (Division providing service retains originals; Division requesting service is considered a copy) 5 years 5 years Mag Ppr City Preference; CCP §§338 et seq., 340 et seq., 342, GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 140 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). ACCOUNTING AND FINANCIAL REPORTING Finance / Accounting & Financial Reporting FIN-001 1099's / 1096's 2 years 3 years 5 years Mag, Ppr Department Preference; IRS: 4 years after tax is due or paid (longer for auditing & contractor delinquency); Ca. FTB: 3 years; IRS Reg §31.6001-1(e)(2), R&T §19530, GC §34090 Finance / Accounting & Financial Reporting FIN-002 Accounts Payable / Invoices and Backup (Includes Invoices, Travel Expense Reimbursements, Warrant Request, etc.) 2 years 5 years 7 years Yes: Until Paid Mag, Mfr, OD, Ppr S / I Yes: After 1 year May contain Fire District independent contractor's compensation, expense reimbursement, or District credit card records; Meets municipal government auditing standards; Published articles show 3 - 7 years; GC §§60201(d)(12), 34090 Finance / Accounting & Financial Reporting FIN-003 Accounts Receivable - Miscellaneous - Damage to Public Property, Invoices to Outside Entities, etc. 2 years 3 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. Finance / Accounting & Financial Reporting FIN-004 Audit Work Papers 2 years 3 years 5 years Mag, Ppr Department Preference (meets municipal government auditing standards); Statewide guidelines propose audit + 4 years; Published articles show 3 - 7 years; GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 141 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Accounting & Financial Reporting FIN-005 Audits - Single Audits, Grant Audits, IRS Audits, Transportation Audits, PERS Audit, etc. 2 years 3 years after Audit 5 years after Audit Mag, Ppr Department Preference (meets municipal government auditing standards); Statewide guidelines propose audit + 4 years; Published articles show 3 - 7 years; GC §34090 Finance / Accounting & Financial Reporting FIN-006 Bank Statements and Trustee Statements, Fiscal Agent Statements, Investment Account Statements, Bank Reconciliations, Bank Deposits, Bank Transmittal Advice 2 years 5 years 7 years Mag, Ppr Department Preference; meets auditing standards; GC §§60201(d)(12), 34090, 26 CFR 31.6001-1 Finance / Accounting & Financial Reporting FIN-007 Bonds (Revenue) Official Statements / Transcripts / Certificates of Participations (COPs) - Includes Continuing Disclosure Reports See Bank Statements for statement retention. Fully Defeased + 10 years Fully Defeased + 10 years Yes: Until Maturity Mag, Ppr Department Preference; Statute of Limitations for bonds, mortgages, trust deeds, notes or debentures is 6 years; Bonds issued by local governments are 10 years; There are specific requirements for disposal of unused bonds; CCP §§336 et seq. 337.5(a); 26 CFR 1.6001- 1(e): GC §43900 et seq. Finance / Accounting & Financial Reporting FIN-007.1 Budget Appropriation Transfer Requests 2 years 5 years 7 years Mag, Ppr Department Preference; meets auditing standards; GC §34090 Finance / Accounting & Financial Reporting FIN-008 CalPERS Reports - Annual Valuation Reports, Actuarial Valuation Reports 2 years 2 years 7 years Mag, Ppr Department Preference; GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 142 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Accounting & Financial Reporting FIN-009 Cash Receipts / Daily Cash Summaries / Cashiers Reports / Cash Reports / Petty Cash 2 years 3 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. Finance / Accounting & Financial Reporting FIN-010 Checks / Warrants (Cashed)3 years 4 years 7 years Mag, Mfr, OD, Ppr S Yes: After QC May contain Fire District independent contractor's compensation, expense reimbursement, or District credit card records; Meets municipal government auditing standards; Published articles show 3 - 7 years; GC §§ 34090, 60201(d)(12) Finance / Accounting & Financial Reporting FIN-011 Collections / Collection Agency Case Files & Statements / Delinquent Accounts 7 years 7 years Mag, Ppr Department preference; Delinquencies remain on credit reports for 7 years; GC §34090 et seq. Finance / Accounting & Financial Reporting FIN-012 DE-6, DE-7, DE-9, DE-43, W-3, & DE-166, 941 Forms, IRS 5500 Forms (Employee Benefit Plans), PERS / FICA & Medicare Adjustments - Quarterly Payroll Tax Returns / OASDI, Federal Tax Deposits, Adjustments, etc. 5 years 2 years 7 years Mag, Ppr Department Preference; IRS: 4 yrs after tax is due or paid; Ca. FTB: 3 years; Articles show 7 years; IRS Reg §31.6001- 1(e)(2), R&T §19530; 29CFR 516.5 - 516.6, 29USC 436, GC §34090 Finance / Accounting & Financial Reporting FIN-013 Deferred Compensation (City Statements)2 years 5 years 7 years Mag, Ppr Produced by Deferred Comp. Provider; consistent with proposed statewide guidelines; published articles for bank statements show 4 -7 years; GC §304090, 26 CFR 31.6001.1 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 143 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Accounting & Financial Reporting FIN-014 Escheat (Unclaimed money / uncashed checks)5 years 5 years Mag, Ppr Department preference; All tangible property held by government agencies escheats after 3 years; Statute of Limitations is 1 year for seized property; CCP §§340(d), 1519; GC §34090 Finance / Accounting & Financial Reporting FIN-015 FEMA Reimbursement / OES Reimbursements 1 year 9 years 10 years Mag, Ppr Department Preference; GC §34090 Finance / Accounting & Financial Reporting FIN-016 Financial Services Database Indefinite Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090 Finance / Accounting & Financial Reporting FIN-017 Fixed Assets 2 years 3 years 5 years Mag, Ppr Department Preference (bond auditing purposes; IRS regulations state, "…material records should generally be kept for as long as the bonds are outstanding, plus 3 years after the final redemption date of the bonds"); 26 CFR 1.6001-1(e); GC §34090 Finance / Accounting & Financial Reporting FIN-018 Journal Entries / Journal Vouchers 2 years 5 years 7 years Mag, Ppr Department Preference; meets auditing standards; GC §§60201(d)(12), 34090, 26 CFR 31.6001-1 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 144 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Accounting & Financial Reporting FIN-019 Payroll File (By Employee Name) Includes W-4, other payroll forms Separation + 2 years 5 years Separation + 7 years Mag, Ppr Department preference; W-4s are required four years after the due date of such tax for the return period to which the records relate, or the date such tax is paid, whichever is the later. 26 CFR 31-6001-1; GC §60201(d)(12); GC §34090 Finance / Accounting & Financial Reporting FIN-020 Payroll Reports - Annual Detail P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference for SBCERA Buy-backs; GC §34090 Finance / Accounting & Financial Reporting FIN-021 Payroll Reports - Periodic (includes Deduction Registers, Leave Registers, Time Transaction Reports, etc.) 2 years 5 years 7 years Mag, Ppr Department preference for Grant Auditing Purposes; May contain independent contractor's compensation, expense reimbursement, or District credit card records; Meets municipal government auditing standards; Published articles show 3 - 7 years; GC §60201(d)(12); GC §34090 Finance / Accounting & Financial Reporting FIN-022 Reports, Subsidiary Ledgers, Reconciliations, Registers, Transaction Histories, Balance Sheets, Revenue & Expenditure Reports, etc. (MONTHLY OR PERIODIC) When No Longer Required When No Longer Required Mag, Ppr Department preference (The Financial System Database is the original; reports are considered drafts or copies); GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 145 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-6 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Accounting & Financial Reporting FIN-023 Reports: Annual State or Federal: State Controller's Report, Local Government Compensation Report, Gas Tax, MOE (Maintenance of Effort) Report, Street Report, etc. 2 years 3 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets auditing standards; GC §34090 Finance / Accounting & Financial Reporting FIN-024 Returned Checks / NSF Checks 5 years 5 years Mag, Ppr Department Preference; Meets auditing standards; GC §34090 Finance / Accounting & Financial Reporting FIN-025 Time Sheets / Time Cards / Overtime Sheets / Overtime Cards 2 years 5 years 7 years Mag, Mfr, OD, Ppr S Yes: After 2 years Department preference for Grant Auditing Purposes; Meets municipal government auditing standards; Published articles show 3 - 7 years; GC §60201(d)(12); GC §34090 Finance / Accounting & Financial Reporting FIN-025.1 Vehicle Titles (Pink Slips) - All Vehicles Sale or Disposal Sale or Disposal Mag, Ppr Department Preference; GC §34090 Finance / Accounting & Financial Reporting FIN-026 W-2's 2 years 5 years 7 years Mag, Ppr Department preference for Grant Auditing Purposes; Meets municipal government auditing standards; Published articles show 3 - 7 years; GC §60201(d)(12); GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 146 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-7 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Accounting & Financial Reporting FIN-027 W-9s Minimum 5 years Minimum 5 years Yes: Until Paid Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets municipal government auditing standards); Statewide guidelines propose audit + 4 years; Published articles show 3 - 7 years; GC §34090 BUDGET MANAGEMENT Finance / Budget Manage. FIN-028 Budgets - Preliminary, Proposed, Backup Documents (The Final Budget is maintained by the City Clerk) When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts; GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 147 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-8 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). BUSINESS LICENSE & REVENUE Finance / Business License & Revenue FIN-029 Business License & Permit Database Indefinite Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090 Finance / Business License & Revenue FIN-030 Business License & Permit Applications and Changes P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (Used by Planning for Zoning Clearances); GC §34090 et seq. Finance / Business License & Revenue FIN-031 Business License & Permit Renewals 5 years 5 years Mag, Ppr Department preference (meets municipal government auditing requirements); GC §34090 et seq. SPECIAL DISTRICTS Finance / Special Districts FIN-032 Assessment Rolls / Lighting and Landscape Districts / Special District Assessment Rolls (to Tax Assessor for Tax Rolls) 5 years 5 years Mag, Ppr Department preference; Meets auditing standards; GC §34090 et seq. Finance / Special Districts FIN-033 Community Parks and Landscape Citizens’ Oversight Committee (Landscape Maintenance Districts / Special Districts) AUDIO RECORDINGS of Meetings / Audio Tapes 2 years 2 years Mag, OD Department preference; Formerly Planned Communities Citizens' Oversight Committee; State law only requires for 30 days; GC §54953.5(b) RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 148 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-9 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Special Districts FIN-034 Community Parks and Landscape Citizens’ Oversight Committee (Landscape Maintenance Districts / Special Districts) MINUTES P P Yes Mag, Mfr, OD, Ppr S No Formerly Planned Communities Citizens' Oversight Committee; Send originals to the City Clerk; GC §34090.7 Finance / Special Districts FIN-035 Community Parks and Landscape Citizens’ Oversight Committee and Landscape Maintenance Districts Citizens' Oversight Committee AGENDAS & AGENDA Minimum 2 years Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Formerly Planned Communities Citizens' Oversight Committee; Original Staff Reports are filed in the project file; GC §34090 TREASURY MANAGEMENT Finance / Treasury Manage. FIN-036 Bankruptcies - NOT pursued When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts not retained in the ordinary course of business; GC §34090 Finance / Treasury Manage. FIN-037 Bankruptcies - Where a claim is filed 10 years 10 years Mag, Ppr Department Preference (negative information remains on credit ratings for 7 years); GC §34090 Finance / Treasury Manage. FIN-038 Investment Reports & Backup / Treasury Reports 2 years 3 years 5 years Mag, Ppr Department Preference; GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 149 Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-10 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Treasury Manage. FIN-039 Investments / Arbitrage / Certificate of Deposit / Investment Bonds (Receipts / Advisor Reports / Trade Tickets / LAIF (Local Agency Investment Fund)) 5 years 5 years Yes: Until Paid Mag, Ppr Department Preference; Meets auditing standards; Published articles show disposal + 7 years for security brokerage slips; statewide guidelines propose permanent; FTC Reg's rely on "self-enforcement"; GC§§ 34090, 43900 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 150 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-1 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). FIRE ADMINISTRATION Human Resources FR-001 Career File: Equipment Assignments (Turnouts, etc.) Shred Upon Separation or Transfer Shred Upon Separation or Transfer Mag, Ppr City / District Preference (copies); GC § 60200 Finance FR-002 Billings - Fire Alarm Permits, Fire Inspections, Fire Permits Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr Finance keeps originals; GC § §60201 60201 City Clerk FR-003 Fire District Board Agendas, Audio or Video Recordings, Minutes, Resolutions, Notices Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr City Clerk keeps originals; GC § §60201 60201 Fire / Admin.FR-004 ISO Insurance Ratings 15 years 15 years Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference (rated every 10 years); GC §60201 Fire / Admin.FR-005 Monthly Statistical Reports / Run Statistics When No Longer Required When No Longer Required Mag, Ppr Considered a preliminary draft / copy (the Fire database is the original); GC §60201 et seq. City Clerk FR-006 Mutual Aid Agreements, Joint Power Authorities Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr Originals Maintained by City Clerk or County Clerk of the Board Permanently; GC §60201.7 Fire / Admin.FR-007 Programs and Projects (e.g. Explorer, CPR Program, Fire Service Day, etc.) Minimum 2 years Minimum 2 years Mag, Ppr Department Preference; GC § 60201 et seq. Fire / Admin.FR-008 Requests for Fire Incident Reports and Fire Investigation Reports 2 years 2 years Mag, Ppr GC §60201 Fire / Admin.FR-009 Ride-A-Long Waivers 2 years 2 years Mag, Ppr GC §60201 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 151 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-2 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / Admin.FR-010 Standard Operating Procedures / Policy & Procedure Manual Superseded + 2 years Superseded + 2 years Mag, Ppr Statewide guidelines propose superseded + 2 or 5 years; GC §60201 Fire / Admin.FR-011 Subpoenas (Personal Appearance - Fire Personnel)2 years 2 years Mag, Ppr GC §60201 Fire / Admin.FR-012 Telestaff Database Indefinite Indefinite Yes Mag, Ppr Data is interrelated; GC §60201 et seq. Fire / Admin.FR-013 Training Course Records / EMS Continuing Education Training (Attendance Rosters, Outlines and Materials) 5 years Indefinite Mag, Mfr, OD, Ppr S Yes: When Inactive Department preference; Ethics Training is 5 years; Statewide guidelines propose 7 years; Calif. Labor Division is required to keep their OSHA records 7 years; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years for personnel actions; 8 CCR §3203 et seq., 29 CFR 1627.3(b)(1), LC §6429(c); GC §§12946, 60201, 53235.2(b), 53237.2(b) Fire / Admin.FR-014 Training Database / Log (Target Solutions)Indefinite Indefinite Mag, Ppr Data is interrelated; GC §60201 et seq. Fire / Admin.FR-015 Underground Storage Tanks - ALL - City or Privately owned) Location, Soil Remediation, Monitoring Well Records 10 years P P Mag, Mfr, OD, Ppr S / I Yes: After 1 year Department Preference (required for the life of the tank); 23 CCR 2712(b), H&S §25284.2(i); GC §60201 et. seq. COMMUNITY AFFAIRS RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 152 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-3 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / Community Affairs FR-016 Community Outreach When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Ppr Department Preference; GC §60201 Fire / Community Affairs FR-017 Public Information / Education (when produced internally) When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Ppr Department Preference; GC §60201 Lead Dept.FR-018 Volunteer Applications & Agreements - Unsuccessful 3 years 3 years Ppr Consistent with employee personnel files (Courts treat volunteers as employees); EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; 29 CFR 1602.31 & 1627.3(b)(1), 8 CCR §3204(d)(1) et seq., GC §§12946, 12960, 60201 Lead Dept.FR-019 Volunteer Applications & Agreements (includes emergency contact information) - Successful Applicants Inactive / Separation + 3 years Inactive / Separation + 3 years Mag, Mfr, OD, Ppr S Yes: 1 year Courts treat volunteers as employees; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years; 29 CFR 1602.31 & 1627.3(b)(1), 8 CCR §3204(d)(1) et seq., GC §§12946, 12960, 60201; 29 USC 1113 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 153 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-4 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / Community Affairs FR-020 Volunteer Historical Lists / Extractions from Volunteer Database Minimum 10 years Minimum 10 years Mag, Ppr Department Preference; GC §60201 COMMUNITY RISK Fire / Community Risk FR-021 Fire Construction Documents (Submittals, Approved Plans, Drawings, Applications, Alternate Means & Methods, and Similar Documents Necessary for Ongoing Fire Code Compliance Not Less Than 180 days from the date of completion of the permitted work Life of the Structure or Activity, or Minimum 5 years, Whichever is Longer Life of the Structure or Activity, or Minimum 5 years, Whichever is Longer Mag, Mfr, OD, Ppr S / I Yes: After QC & OD CFC §105.4 et seq. , 104.6 et seq.; H&S §19850 Fire / Fire Marshal & Fire Prevention FR-022 Fire Inspections - Business Inspection Files / Occupancy Inspections (Approvals, Inspections, Fires, Modification / Alternative Methods or Materials) Life of the Structure or Activity, or Minimum 5 years, Whichever is Longer Life of the Structure or Activity, or Minimum 5 years, Whichever is Longer Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required for the Life of the Structure or Activity, or Minimum 5 years CFC §§ 104.6 – 104.6.4 Fire / Fire Marshal & Fire Prevention FR-023 Fire Inspections - Citations / Notice of Violations When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Yes: Before Event Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC § 60201 et seq. Fire / Community Risk FR-024 Approved Fire Suppression, Fire Sprinkler, Fire Alarm, Private Fire Underground, and High-Piled Combustible Storage Plans. P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (Building keeps original); CFC 104.6 et seq.; GC §§60200, H&S §19850 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 154 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-5 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / Community Risk FR-025 Juvenile Fire Setter Program 15 years 15 years Mag, Ppr Department Preference; GC §60201 et seq. Building FR-026 New Construction Plan Review Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr Building keeps originals; GC §§34090.7, 60201 Fire / Community Risk FR-027 Public Information / Education (when produced internally) When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Ppr Department Preference; GC §60201 Fire / Community Risk FR-028 Weed Abatement / Vegetation Abatement / Brush Clearance When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Ppr Department Preference; GC §60201 EMERGENCY MANAGEMENT Fire / Emergency Manage. FR-029 Community & Business Emergency Response Training When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Ppr Department Preference; GC §60201 Fire / Emergency Manage. FR-030 Emergency Management Programs (Ready RC, Mitigation, Preparedness, etc.) When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Ppr Department Preference; GC §60201 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 155 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-6 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / Emergency Manage. FR-031 Emergency Response & Recovery / FEMA / OES Reimbursement Claims / Strike Team Reimbursements 10 years 10 years Yes (all) Mag, Mfr, OD, Ppr S/I No Department Preference; GC §60201 Fire / Emergency Manage. FR-032 EOC Activations, After Incident Reports When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Yes (all) Mag, Mfr, OD, Ppr S/I No Department Preference; GC §60201 EMERGENCY RESPONSE / EMERGENCY MEDICAL SERVICES Fire / EMS FR-033 Controlled Substance Logs, Inventories / Medic Monthly Inventory Logs 3 years 3 years Yes Mag, Ppr Department Preference - Controlled substances are required for 2 years after inventory or transaction; 21 CFR §1304.04, 1310.04 Fire / EMS FR-034 Emergency Medical PCR Database Indefinite Indefinite Yes Mag Data is interrelated; GC §60201, 60201 et seq. Fire / EMS FR-035 EMS Complaints / CQI (Continuous Quality Improvement) / Quality Assurance 3 years 3 years Mag, Ppr Statute of Limitations for health providers is 3 years; 13 CCR 1100.7, UFC §104.3.2, §104.3.4, GC §60201, 60201 et seq. Fire / EMS FR-036 HIPAA Policies and Procedures (Health Insurance Portability and Accountability Act) Superseded + 6 years Superseded + 6 years Mag, Mfr, OD, Ppr S Yes: After 1 year 24 CFR 164.530(j) RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 156 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-7 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / EMS FR-037 Paramedic Continuing Education Rosters and Certificates Separation + 4 years Separation + 4 years Mag, Mfr, OD, Ppr S Yes: When Inactive Department preference; Paramedic Continuing Education is required for 4 years by DPH; 8 CCR §3204(d)(1) et seq., 8 CCR §3203 et seq., 29 CFR 1627.3(b)(1), LC §6429(c); GC §§12946, 12960, 60201 Fire / EMS FR-038 Patient Care Reports / PCRs / Paramedic Release Forms (EMS transportation) / Consent Form with Assignment of Benefits: ADULTS 7 years 7 years Mag, Mfr, OD, Ppr S Yes: After 1 year Department Preference; adults required for 7 years; minors until 1 year after age 18, but not less than 7 years; 10 years is recommended by AHIMA for "healthcare providers"; Statute of Limitations for health providers is 3 years; CCP §340.5, GC §60201; H&S §§1797.98(e) 123145; 42 CFR 482.24(b); 9 CCR 9444, 22 CCR 70751(c) & 71551(c); 22 CCR 70751(c), 71551(c), 73543(a), 74731(a), 75055(a), 75343(a), 77143(a), W&I 14124.1; CMS Pub. 100-4, Chapter 1, Section 110.3 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 157 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-8 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / EMS FR-039 Patient Care Reports / PCRs / Paramedic Release Forms (EMS transportation) / Consent Form with Assignment of Benefits: JUVENILES Age of Majority, Minimum 7 years, whichever is longer Age of Majority, Minimum 7 years, whichever is longer Mag, Mfr, OD, Ppr S Yes: After 1 year Department Preference; adults required for 7 years; minors until 1 year after age 18, but not less than 7 years; 10 years is recommended by AHIMA for "healthcare providers"; Statute of Limitations for health providers is 3 years; CCP §340.5, GC §60201; H&S §§1797.98(e) 123145; 42 CFR 482.24(b); 9 CCR 9444, 22 CCR 70751(c) & 71551(c); 22 CCR 70751(c), 71551(c), 73543(a), 74731(a), 75055(a), 75343(a), 77143(a), W&I 14124.1; CMS Pub. 100-4, Chapter 1, Section 110.3 EMERGENCY RESPONSE / FIRE MARSHAL Fire / Emergency Response / Fire Marshal FR-040 Alarm Installation Waiver Forms: Smoke and Carbon Monoxide P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; CFC §§ 104.6 – 104.6.4; GC §60201 et seq. Fire / Emergency Response / Fire Marshal FR-041 Fire Incident RMS Database Indefinite Indefinite Yes Mag, Ppr Data is interrelated; GC §60201 et seq. RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 158 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-9 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / Emergency Response / Fire Marshal FR-042 Fire Investigations - Arson & Capital Crimes Only P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (Capital Crimes have no statute of limitations); GC §60201 et seq. Fire / Emergency Response / Fire Marshal FR-043 Fire Investigations - OTHER Than Arson & Capital Crimes When No Longer Required - Minimum 5 years When No Longer Required - Minimum 5 years Mag, Ppr Department preference; GC §60201 et seq. Fire / Emergency Response / Fire Marshal FR-044 Approved Fire Suppression , Fire Sprinkler, Fire Alarm, Private Fire Underground, and High-Piled Combustible Storage Plans P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (Building keeps original); CFC 104.6 et seq.; GC §§60200, H&S §19850 Fire / Emergency Response / Fire Marshal FR-045 Fireflow Testing (CVWD does testing) Life of the Structure Life of the Structure or Activity Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §60201 Fire / Emergency Response / Fire Marshal FR-046 Hazardous Waste Manifests / Certificates of Disposal 5 years P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (City has "cradle to grave" liability); 40 CFR 262.40, 8 CCR 3204(d)(1)(A), 22 CCR 66262.40 Fire / Emergency Response / Fire Marshal FR-047 Response Planning When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts; GC §60201 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 159 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-10 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / Emergency Response / Fire Marshal FR-048 Special Event Permits / Fire Code Permits / Operating Permits / Explosives Permits / Fireworks Permits / Burn Permits (assembly permits, candle permits, tent permits, open flame, etc.) When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Yes: Before Event Mag, Ppr Department preference; GC §60201 CFC §§ 104.6 – 104.6.4 STATION OPERATIONS / SUPPRESSION Lead Dept.FR-049 AQMD Permits (Generators, etc.)5 years 5 years Mag, Ppr 40 CFR 70.6; GC §60201 Fire / Ops FR-050 Daily Evaluations / Rookie Tests 2 years 2 years Mag, Mfr, OD, Ppr S Yes: When Inactive GC §60201 Fire / Ops FR-051 Daily Vehicle Inspections / Daily Equipment Checks / Safety Equipment Inspections When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Ppr GC §60201 Fire / Ops FR-052 Fire Vehicle, Apparatus, & Equipment History Files, Ladders, etc. Certifications, Maintenance, Registrations, Safety Certifications, etc. Disposal of Vehicle, Apparatus, or Equipment + 2 years Disposal of Vehicle, Apparatus, or Equipment + 2 years Mag, Ppr Department Preference; If a motor carrier, required for 18 months after vehicle is sold; CHP requires life of vehicle; OSHA requires 1 year; 8 CCR § 3203(b)(1); 49 CFR 396.21(b)(1); 49 CFR 396.3(c); CCP §337 et. Seq., GC §60201 Lead Dept.FR-053 Generator Operation Logs & Inspections - Fixed / Stationary Generators 3 years 3 years Mag, Ppr AQMD Rule 1470; GC §60201 Lead Dept.FR-054 Generator Operation Logs & Inspections - Portable / Emergency Generators 5 years 5 years Mag, Ppr AQMD Rule 1470; Form 400–E–13a instructions; GC §60201 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 160 Ver 12.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-11 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, public records act requests, audits and/or investigations suspend normal retention periods (retention begins after settlement). Fire / Ops FR-055 Pre-plan Sheets When Superseded When Superseded Yes: Before Event Mag, Ppr Preliminary drafts; GC §60201 et seq. Fire / Ops FR-056 Station Log Books / Red Books / Log Books Minimum 2 years Minimum 2 years Yes: Before Event Mag, Ppr Department preference; GC §60201 et seq. RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Rev. Adopted: 3/18/2020 Page 161 Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). HUMAN RESOURCES Human Resources HR-001 Benefit Plan Documents (CalPERS, Optical, Dental, etc.) Duration of the Contract and/or disposition of any enforcement action + 2 6 years Duration of the Contract and/or disposition of any enforcement action + 2 6 years Yes: For Duration of Contract Mag, Ppr EEOC / ADEA (Age) requires 1 year after benefit plan termination; Federal law requires 6 years after filing date for retirement; State Law requires 2 years after action; 29 CFR 1627.3(b)(2); 29 USC 1027; GC §§12946, 12960, 34090, 60201 Human Resources HR-002 Classification / Reorganization Studies (for employee classifications and department structures) Minimum 3 years Minimum 3 years Mag, Ppr Bureau of National Affairs recommends 2 years for all supplementary Personnel records; Wage rate tables are 1 or 2 years; State requires 2 years; 29 CFR 516.6, 29 CFR 1602.14, GC §§12946, 12960, 34090, 60201 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 162 Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Human Resources HR-003 Compensation Surveys & Studies Minimum 3 years Minimum 3 years Mag, Ppr Bureau of National Affairs recommends 2 years for all supplementary Personnel records; Wage rate tables are 1 or 2 years; State requires 2 years; 29 CFR 516.6(2), 29 CFR 1602.14, GC §§12946, 12960, 34090, 60201 Human Resources HR-027 COVID-19 Notifications to Employees 3 years 3 years Mag, Ppr LC §6409.6(k), GC §34090 Human Resources HR-004 Department of Fair Employment & Housing (DFEH or EEOC) Claims Final Disposition + 3 years Final Disposition + 3 years Mag, Ppr Department preference; All State and Federal laws require retention until final disposition of formal complaint; State requires 2 years after "fully and finally disposed"; 2 CCR 7287.0; GC §§12946, 12960, 34090, 60201 Human Resources HR-005 DMV Pull Notices 2 years After Superseded, or Upon Separation 2 years After Superseded, or Upon Separation Mag, Ppr Department Preference; GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 163 Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Human Resources HR-006 Drug & Alcohol Test Results (All - Positives and Negatives)6 years 6 years Mag Ppr Department preference; D.O.T. Requires 5 years for positive tests, 1 year for negative tests; EEOC/FLSA/ADEA (Age) requires 3 years physical examinations; State Law requires 2 years; 29 CFR 1627.3(b)(1)(v), GC §§12946, 12960, 34090, 60201; 49 CFR 655.71 et seq.; 49 CFR 382.401 et seq. 49 CFR 653.71 Human Resources HR-007 Employee Investigations Minimum Final Disposition + 3 years Minimum Final Disposition + 3 years Mag, Ppr Department preference; All State and Federal laws require retention until final disposition of formal complaint; State requires 2 years after "fully and finally disposed"; 2 CCR 7287.0; GC §§12946, 12960, 34090, 60201 Human Resources HR-008 Ethics Training Certificates / Harassment Prevention Training Certificates 5 years 5 years Mag, Ppr GC §§53235.2(b), 53237.2(b), 34090, 60201 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 164 Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Human Resources HR-009 I-9s Separation + 3 years Separation + 3 years Mag Ppr Required for 1 year from termination or 3 years from hiring, whichever is later; EEOC / FLSA / ADEA (Age) requires 3 years for "any other forms of employment inquiry"; State Law requires 2 - 3 years; 8 CFR 274a.2; 29 CFR 1627.3(b)(1); GC §§12946, 12960, 34090, 60201 Human Resources HR-010 Job Descriptions / Classification Specifications Minimum Superseded + 6 years Minimum Superseded + 6 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years; retirement benefits is 6 years from last action; 29 CFR 1602.31 & 1627.3(b)(1), 8 CCR §3204(d)(1) et seq., GC §§12946, 12960, 34090, 60201 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 165 Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Human Resources HR-011 Labor Relations Files (Negotiation Notes, Correspondence, Interpretation of MOU Provisions, Documentation, etc.) 5 years Minimum 5 years Minimum 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §§34090, 60201 et seq. Human Resources HR-012 Personnel Files - Background Files (Fire, Executives, Information Technology) Separation + 3 years 3 years Separation + 6 years Mag, Ppr Department Preference; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090, 60201; 29 USC 1113 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 166 Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-6 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Human Resources HR-013 Personnel Files - Benefit File Includes Application, Evaluations, Policies, Oaths of Office, PAFs (Personnel Action Forms), etc. Separation + 3 years 3 years Separation + 6 years Mag, Ppr Department Preference; statute of limitations for retirement benefits is 6 years from last action; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090, 60201; 29 USC 1113 Human Resources HR-014 Personnel Files - Employee File Includes Application, Evaluations, Policies, Oaths of Office, PAFs (Personnel Action Forms), etc. Separation + 3 years 3 years Separation + 6 years Mag, Ppr Department Preference; statute of limitations for retirement benefits is 6 years from last action; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090, 60201; 29 USC 1113 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 167 Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-7 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Human Resources HR-015 Personnel Files - Medical File (all employees) Pre-employment Medical Clearances, ADA Accommodations, Respirator Fit Tests, etc. Separation + 6 years Whichever is Longer: 24 years, or Termination of Benefits + 5 years, or Death of Employee + 5 years Whichever is Longer: Separation + 30 years, or Termination of Benefits + 5 years, or Death of Employee + 5 years Yes: Until Separation Mag, Mfr, OD, Ppr S Yes: After Separation + 1 year Department preference; Files maintained separately; Claims can be made for 30 years for toxic substance exposure; 8 CCR 5144, 8 CCR 15400.2; 8 CCR §3204(d)(1) et seq., 29 CFR 1910.1020(d)(1)(i), GC §§12946, 12960, 34090, 60201 Human Resources HR-016 Personnel Files - Training File Includes Application, Evaluations, Policies, Oaths of Office, PAFs (Personnel Action Forms), etc. Separation + 3 years 3 years Separation + 6 years Mag, Ppr Department Preference; statute of limitations for retirement benefits is 6 years from last action; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090, 60201; 29 USC 1113 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 168 Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-8 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Human Resources HR-027 Recruitment Database (NeoGov)5 years 5 years Mag, Ppr Department preference; Per NeoGov Policy; 29 CFR 1627.3(b)(1), 29 CFR 1602.14; 2 CCR 11013(c); GC §§12946, 12960, 34090, 60201 Human Resources HR-017 Recruitment and Testing File (Includes Advertisements, Applications for Unsuccessful Candidates, Interview Notes, Job Brochures, Test Data, Testing Analysis & statistical Metric, Job Analysis, Rating Sheets, Scantrons, etc.) Hiring Decision + 3 years Hiring Decision + 3 years Mag, Ppr Department preference; EEOC / FLSA / ADEA (Age) requires 1-3 years; State Law requires 2 - 3 years; 29 CFR 1627.3(b)(1), 29 CFR 1602.14; 2 CCR 7287.0(c)(2), GC §§12946, 12960, 34090, 60201 Human Resources HR-018 Studies & Surveys Conducted on Behalf of the City (Sick Leave, Attrition, Benefits, etc.) 2 years 2 years Mag, Ppr 2 years, unless it is a preliminary draft; GC §§34090, 60201 et seq. RISK MANAGEMENT Risk Manag.HR-019 Accident / Incident Reports / Injury Reports (Potential Claims - medical and non- medical that do not result in a claim.) 2 years 2 years Mag, Ppr Department preference; CCP §340.5, GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 169 Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-9 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Risk Manag.HR-020 Claim Runs 5 years 5 years Ppr Department Preference; GC §§34090, 60201 et seq. Risk Manag.HR-021 Claims (Includes Litigated Claims)Resolution 5 years Resolution + 5 years Yes: Until Resolution Mag, Mfr, OD, Ppr S Yes: After Settled Claim must be filed within 6 months, lawsuit within 2 years; complaints against peace officers within 5 years; Statute of Limitations for contracts is 4 years; wrongful death for construction is completion + 5 years; CCP §§ 337 et seq.; GC §§ 911.2, 34090, 34090.6, 60201 Risk Manag.HR-022 Insurance Polices (City-owned policies)P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §§34090, 60201 et seq. Risk Manag.HR-023 OSHA Logs - 200, 300, 301, 301A, OSHA Inspections or Citations 5 years 5 years Mag, Mfr, OD, Ppr S Yes: After QC & OD Calif. Labor Division is required to keep their records 7 years; OSHA requires 5 years; State law requires 2 years; 8 CCR §3203(b)(1), GC §§34090.7, 60200; LC §6429c Risk Manag.HR-024 Subpoenas / Summons 2 years 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 170 Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-10 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Human Resources HR-025 Workers Compensation Claim Runs / Monthly Reports 5 years 5 years Mag Ppr Meets auditing standards; GC §§34090, 60201 et seq. Human Resources HR-026 Workers Compensation Claims / Long Term Disability Claims (Includes all Accident, Incident, or Injury Reports from Employees) Separation + 10 years Whichever is Longer: 20 years, or Termination of Benefits + 5 years, or Death of Employee + 5 years Whichever is Longer: Separation + 30 years, or Termination of Benefits + 5 years, or Death of Employee + 5 years Yes: Until Separation Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; Files maintained separately; Claims can be made for 30 years for toxic substance exposure; 8 CCR 5144, 8 CCR 15400.2; 8 CCR §3204(d)(1) et seq., 29 CFR 1910.1020(d)(1)(i), GC §§12946, 12960, 34090, 60201 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 171 Ver. 5.0 RECORDS RETENTION SCHEDULE: LIBRARY Page L-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Off-site, OD or Mfr) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, pending records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). LIBRARY Library LIB-001 Board of Library Trustees AGENDA PACKETS & AGENDAS P P Yes Mag, Mfr, OD, Ppr S Yes: After 10 years Brown Act challenges must be filed within 30 or 90 days of action; GC §§34090, 54960.1(c)(1) Library LIB-002 Board of Library Trustees AUDIO RECORDINGS of Meetings / Audio Tapes 2 years 2 years Mag City Clerk maintains these Permanently; GC §34090.7 Library LIB-003 Board of Library Trustees MINUTES P P Yes Mag, Mfr, OD, Ppr S Yes: After 10 years GC §34090 Lead Dept. & Finance LIB-004 Cash Receipts Report / Detail / Backup / Accounts Receivable Detail / Refund Detail 2 years 2 years Mag, Ppr City preference (not all detail is sent to Finance); GC §34090 Library LIB-005 Complaints and Compliments 2 years 2 years Mag, Ppr GC §34090 Library LIB-006 Flyers for Library Programs When No Longer Required When No Longer Required Ppr Preliminary Drafts; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 172 Ver. 5.0 RECORDS RETENTION SCHEDULE: LIBRARY Page L-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Off-site, OD or Mfr) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, pending records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Library LIB-007 Grants: LSCA (Library Services and Construction), LSTA (Library Services and Technology), SLRC (State Literacy Resource Centers), CLLS (California Library Literacy Services); CLSA (California Library Services Act) and PLF (Public Library Foundation) ONLY. For all others, follow City-wide Schedule. (SUCCESSFUL Reports, and Financial Information) Send copy of application and award to Finance 2 years Final Expenditure + 3 years Final Expenditure + 5 years Mag, Ppr Per California State Library Records Management Program Requirements (April 27, 1998); GC §34090 Library LIB-008 Library Card Applications When No Longer Required When No Longer Required Mag, Mfr, OD, Ppr S Yes: When Inactive Department preference (the database is the original record); GC §34090 Library LIB-009 Library Systems: ILS Database Indefinite Indefinite Mag, Ppr Data is interrelated; GC §34090 Library LIB-010 Library Volunteer / Unpaid Intern Applications & Agreements - Unsuccessful or Waiting 2 years 2 years Ppr GC §34090 Library LIB-011 Library Volunteer / Unpaid Intern Logs (Hours)2 years 2 years Ppr GC §34090 Library LIB-012 Library Volunteers / Unpaid Intern Applications & Agreements - Successful Inactive / Separation + 3 years Inactive / Separation + 3 years Ppr Department preference (Courts treat volunteers as employees); EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; 29 CFR 1602.31 and 1627.3(b)(1)(i)&(ii), GC §§12946, 12960, 34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 173 Ver. 5.0 RECORDS RETENTION SCHEDULE: LIBRARY Page L-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Off-site, OD or Mfr) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, pending records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Library LIB-013 Passport Transmittals 2 years 2 years Mag, Ppr GC §34090 Library LIB-014 Problem Patron File Minimum 2 years Minimum 2 years Mag, Ppr Department preference; GC §§34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 174 Ver. 12.0 RECORDS RETENTION SCHEDULE: PLANNING Page PL-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). PLANNING Planning PL-002 Alcohol Beverage Control License Applications (ABC Applications) When No Longer Required When No Longer Required Mag, Ppr (Non-Records) Planning PL-003 Annexations / Boundaries / Consolidations / LAFCO 1 year P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Land Records; GC §34090 Planning PL-006 Design Review Committee (Subcommittee of Planning Commission) AGENDAS, AGENDA PACKETS, MINUTES Minimum 2 years P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Original Staff Reports are filed in the project file; GC §34090 Planning PL-031 Entertainment Permits / Massage Business Permits Expiration + 2 years Expiration + 2 years Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; GC§§34090 Planning PL-009 Environmental Determinations: Environmental Impact Reports (EIRs), Negative Declarations, etc.) Inside City boundaries, Non- Development Projects 1 year P P Mag, Mfr, OD, Ppr S Yes: After QC & OD Usually filed in the project file; Final environmental determinations are required to be kept a "reasonable period of time"; 14 CCR §15095(c); GC §34090 Planning PL-010 Environmental Determinations: Environmental Impact Reports (EIRs), Negative Declarations, etc.) Outside City boundaries When No Longer Required When No Longer Required Ppr Non-records; EIRs and Negative Declarations within the City Boundaries are with the project file RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 175 Ver. 12.0 RECORDS RETENTION SCHEDULE: PLANNING Page PL-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Planning PL-011 General Plan, Elements and Amendments 1 year P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City Clerk Maintains all Agenda Packets Permanently; GC §34090.7 Planning PL-012 Historic Preservation Survey, Evaluations and Designations 1 year P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Planning PL-024 Historic Property Files 1 year P P Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; GC§§34090 Planning PL-025 Large Family Day Care Permits Expiration + 2 years Expiration + 2 years Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; GC§§34090 Planning PL-013 Master Plans, Specific Plans, Land Use Plans, etc.1 year P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Planning PL-014 Materials Boards When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts not retained in the ordinary course of business; GC §34090 Planning PL-026 Mills Act Contracts 1 year P P Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; GC§§34090 Planning PL-015 Planning and Historic Preservation Commission AGENDAS & AGENDA PACKETS 1 year P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Original Staff Reports are filed in the project file; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 176 Ver. 12.0 RECORDS RETENTION SCHEDULE: PLANNING Page PL-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Planning PL-016 Planning and Historic Preservation Commission AUDIO RECORDINGS of Meetings / Audio Tapes 2 years 2 years Mag, OD Department preference; State law only requires for 30 days; GC §54953.5(b) Planning PL-017 Planning and Historic Preservation Commission MINUTES, BYLAWS & RESOLUTIONS P P Yes Mag, Mfr, OD, Ppr S No GC §34090 Planning PL-001 Planning Director Approvals 1 year P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Planning PL-018 Planning Project Log of Applications, Database Indefinite Indefinite Yes (all)Mag Department Preference - Data is interrelated; GC §34090, H&S §19850 Planning PL-019 Planning Project Files - Approved Entitlements (Includes Associated CEQA Noticing, Conditions of Approval, Public Noticing, Environmental Determinations, Staff Reports, Plans & Maps) Examples: Conditional Use Permits (CUPs), Design Review, Parcel Maps, Site Plans, Tentative Subdivisions, Variances, Zone Changes, etc. Project Approved / Final Decision, or 1 year if Not Approved / No Final Decision P P Yes Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; Final environmental determinations are required to be kept a "reasonable period of time"; 14 CCR §15095(c); GC§§34090, 34090.7 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 177 Ver. 12.0 RECORDS RETENTION SCHEDULE: PLANNING Page PL-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Planning PL-027 Preliminary Review / Courtesy Review - PLANS, PROPOSALS, other Documents belonging to Applicant When No Longer Required When No Longer Required Mag, Ppr Applicant's proposals / plans can be destroyed When No Longer Required, as no application has been submitted, and they are not City records; GC §34090 Planning PL-020 Preliminary Review / Courtesy Review - APPLICATIONS, other City Records 2 years 2 years Mag, Ppr Applicant's proposals / plans can be destroyed When No Longer Required, as no application has been submitted, and they are not City records; GC §34090 Planning PL-028 Sign Permits Life of Sign, Minimum 2 years Life of Sign, Minimum 2 years Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; GC§§34090 Planning PL-022 Special Studies Minimum 2 years Minimum 2 years Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference; GC §34090 Planning PL-029 Street Name Assignments and Changes 1 year P P Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; GC§§34090 Planning PL-021 Temporary Permits / Special Event Permits / Temporary Entitlements (Approved & Unapproved): Christmas Tree Lots, Pumpkin Lots, Banner Permits, Tree Removal Permits, etc. Minimum 2 years Minimum 2 years Yes: During Event Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; GC§§34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 178 Ver. 12.0 RECORDS RETENTION SCHEDULE: PLANNING Page PL-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Planning PL-030 Trails Committee (Subcommittee of Planning Commission) AGENDAS, & AGENDA PACKETS, MINUTES Minimum 2 years P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Original Staff Reports are filed in the project file; GC §34090 Planning PL-024 Zoning Maps (Historically Significant)1 year P P Yes (all) Mag, Mfr, OD, Ppr S No Department Preference; GC §34090.7 Planning PL-025 Zoning Ordinance Amendments, Reclassifications / Zone Change 1 year P P Yes Mag, Mfr, OD, Ppr S / I Yes: After 1 year Department Preference (copies); GC §34090.7 Planning PL-023 Zoning Verification Letters 1 years P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 179 Ver. 4.0 RECORDS RETENTION SCHEDULE: PROCUREMENT Page PRO-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). PROCUREMENT Procure- ment PUR-001 Procurement Database (Planet Bids)Indefinite Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090 Procure- ment PUR-002 Purchase Orders / Requisitions 2 years 3 years 5 years Mag, Mfr, OD, Ppr S / I No Department Preference; meets municipal government auditing standards; Statute of Limitations is 4 years; statewide guidelines propose Audit + 5 years; GC §34090, CCP § 337 Procure- ment PUR-003 Request for Proposals 2 years 3 years 5 years Mag, Ppr Department Preference; GC §34090 Procure- ment PUR-004 Surplused Equipment / Disposal 2 years 3 years 5 years Mag, Mfr, OD, Ppr S / I No Department Preference; meets municipal government auditing standards; Statute of Limitations is 4 years; statewide guidelines propose Audit + 5 years; GC §34090, CCP § 337 Procure- ment PUR-005 Unsuccessful Bids / Evaluations 2 years 2 years Mag, Ppr GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Revision Adopted: 3/18/2020 Page 180 Ver. 7.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). PUBLIC WORKS / MAINTENANCE / FACILITIES Lead Dept.PW-001 AQMD Permits (Generators, etc.)5 years 5 years Mag, Ppr 40 CFR 70.6; GC §34090 Public Works / Maint. / Facilities PW-002 Facility Inspections 2 years 2 years Mag, Ppr GC §34090 Lead Dept.PW-003 Generator Operation Logs & Inspections - Fixed / Stationary Generators 3 years 3 years Mag, Ppr AQMD Rule 1470; GC §34090 Lead Dept.PW-004 Generator Operation Logs & Inspections - Portable / Emergency Generators 5 years 5 years Mag, Ppr AQMD Rule 1470; Form 400–E–13a instructions; GC §34090 Lead Dept.PW-005 Operations & Maintenance Manuals (O&M Manuals) Life of Facility or Equipment Life of Facility or Equipment Mag, Ppr Department Preference; GC §34090 et. seq. Division Providing Service / Work PW-006 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite Indefinite Mag Data is interrelated; GC §34090 Division Providing Service / Work PW-007 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required When No Longer Required Mag Ppr Preliminary drafts (the database is the original); GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 181 Ver. 7.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Division Providing Service / Work PW-008 Work Orders / Service Requests - NOT entered in CMMS Database (or partial information entered into CMMS Database) (Division providing service retains originals; Division requesting service is considered a copy) 5 years 5 years Mag Ppr City Preference; CCP §§338 et seq., 340 et seq., 342, GC §34090 MAINTENANCE / PARKS & LANDSCAPE Public Works / Maint. / Parks & Landscape PW-009 Arbor Day / Tree City USA, etc.2 years 2 years Mag, Ppr GC §34090 Lead Dept.PW-010 Operations & Maintenance Manuals (O&M Manuals) Life of Facility or Equipment Life of Facility or Equipment Mag, Ppr Department Preference; GC §34090 et. seq. Public Works / Maint. / Parks & Landscape PW-011 Park Safety Checklist 10 years 10 years Mag, Ppr Department preference; GC §34090 Public Works / Maint. / Parks & Landscape PW-012 Pesticide Use Permits & Applications 2 years 2 years Mag, Ppr Department Preference (agricultural pesticide records are required for 2 years); GC §34090; 3 CCR 6623, 40 CFR 171.11 et seq. RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 182 Ver. 7.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Public Works / Maint. / Parks & Landscape PW-013 Playground Inspections 10 years 10 years Mag, Ppr Department preference; GC §34090 Public Works / Maint. / Parks & Landscape PW-014 Sidewalk Complaints - Parks 10 years 10 years Mag, Ppr Department preference; GC §34090 Public Works / Maint. / Parks & Landscape PW-015 Tree Inventory Indefinite Indefinite Mag Data is interrelated; GC §34090 Public Works / Maint. / Parks & Landscape PW-016 Tree Maintenance Work Orders 30 years 30 years Mag, Ppr Department preference; GC §34090 Division Providing Service / Work PW-017 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite Indefinite Mag Data is interrelated; GC §34090 Division Providing Service / Work PW-018 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required When No Longer Required Mag Ppr Preliminary drafts (the database is the original); GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 183 Ver. 7.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Division Providing Service / Work PW-019 Work Orders / Service Requests - NOT entered in CMMS Database (or partial information entered into CMMS Database) (Division providing service retains originals; Division requesting service is considered a copy) 5 years 5 years Mag Ppr City Preference; CCP §§338 et seq., 340 et seq., 342; GC §34090 MAINTENANCE / STREETS & FLEET Public Works / Maint. / Streets & Fleets PW-020 Aboveground Diesel Storage Tanks (Agency Owned) Spill Prevention Control and Countermeasures (SPCC), Inspections, Integrity Testing, Maintenance, Repairs 20 years 20 years Mag, Ppr Department Preference; applies to both Tier I and Tier II Tanks; (Tier II tanks are required to have an integrity test every 20 years); GC §60201 Lead Dept.PW-021 AQMD Permits (Fuel Usage)5 years 5 years Mag, Ppr 40 CFR 70.6; GC §34090 Public Works / Maint. / Streets & Fleets PW-022 Hazardous Waste Manifests / Certificates of Disposal 5 years P P Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference (City has "cradle to grave" liability); 40 CFR 262.40, 8 CCR 3204(d)(1)(A), 22 CCR 66262.40 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 184 Ver. 7.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.PW-023 Operations & Maintenance Manuals (O&M Manuals) Life of Facility or Equipment Life of Facility or Equipment Mag, Ppr Department Preference; GC §34090 et. seq. Lead Dept.PW-024 Pre-Trip Inspections / DOT Program / CHP Inspections / Vehicle Safety Checks / Daily Vehicle Inspections / Daily Equipment Checks 2 years 2 years Ppr GC §34090; 13 CCR 1234(c) Public Works / Maint. / Streets & Fleets PW-025 Sidewalk Complaints - Right of Way 10 years 10 years Mag, Ppr Department preference; GC §34090 Public Works / Maint. / Streets & Fleets PW-026 Sidewalk Inspection Database Indefinite Indefinite Mag Data is interrelated; GC §34090 Public Works / Maint. / Streets & Fleets PW-027 Stormwater: Operation & Maintenance (Catch Basins, Field, General Cleaning, Open Channels, Slots, Stormwater Treatment Measures and Trash Cleaning) 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; plans must be updated every 5 years, audits are required every 2 years; SWRCB Order 2006-03; 4§§122.21, 122.41, 122.44; GC §34090 Lead Dept.PW-028 Underground Service Alerts (USA's) / Dig Alerts 3 years 3 years Mag, Ppr Required for 3 years; GC §§4216.2(f) & 4216.3(d), 34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 185 Ver. 7.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-6 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Public Works / Maint. / Streets & Fleets PW-029 Underground Storage Tanks (City- Owned - Removed) Location, Soil Remediation 10 years P P Mag, Mfr, OD, Ppr S Yes: After 1 year Department Preference (required for the life of the tank); 23 CCR 2712(b), H&S §25284.2(i); GC §34090 et. seq. Public Works / Maint. / Streets & Fleets PW-030 Used Oil Disposal 3 years 3 years Mag, Ppr 22 CCR 66266.130(c)(5), H&S §25250.18(b), 25250.19(a)(3) et seq. Public Works / Maint. / Streets & Fleets PW-031 Vehicle & Equipment History Files AQMD Certifications, Maintenance, Registrations, Safety Certifications, etc. Disposal of Vehicle or Equipment + 2 years Disposal of Vehicle or Equipment + 2 years Mag, Ppr Department Preference; If a motor carrier, required for 18 months after vehicle is sold; CHP requires life of vehicle; OSHA requires 1 year; 8 CCR § 3203(b)(1); 49 CFR 396.21(b)(1); 49 CFR 396.3(c); CCP §337 et. Seq., GC §34090 Division Providing Service / Work PW-032 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite Indefinite Mag Data is interrelated; GC §34090 Division Providing Service / Work PW-033 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required When No Longer Required Mag Ppr Preliminary drafts (the database is the original); GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 186 Ver. 7.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-7 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Division Providing Service / Work PW-034 Work Orders / Service Requests - NOT entered in CMMS Database (or partial information entered into CMMS Database) (Division providing service retains originals; Division requesting service is considered a copy) 5 years 5 years Mag Ppr City Preference; CCP §§338 et seq., 340 et seq., 342, GC §34090 SAFETY / ADMINISTRATION Public Works / Safety Admin. PW-035 Employee Training File (Training Certificates) Separation + 3 years Separation + 3 years Mag, Ppr Department preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Adopted: 3/18/2020 Page 187 DATE:April 7, 2021 TO:President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Ivan Rojer, Fire Chief Mike McCliman, Deputy Fire Chief Darci Vogel, Business Manager SUBJECT:Consideration to Award a Contract to Robert Clapper Construction Services, Inc. in the Amount of $83,204, plus a 10% Contingency in the Amount of $8,320, for the RCFPD Training Center Facility Gas Leak Project. (FIRE) RECOMMENDATION: Staff recommends that the Fire Board: 1. Approve the plans and specifications for the RCFPD Training Center Facility Gas Leak Project; 2. Accept the bids received for the project; 3. Award and authorize the execution of a contract to Robert Clapper Construction Services, Inc. in the amount of $83,204, as being the lowest responsive bidder; and 4. Authorize the expenditure of a 10% contingency in the amount of $8,320. BACKGROUND: The All-Risk Training Center (ARTC), located at 11285 Jersey Blvd, was completed in 2018 as the final phase of the Jersey Fire Station site. The first phase was completed in 1992 when the Jersey Fire Station became operational and the second phase was completed in 2004 when the Fire Maintenance Facility became operational. The ARTC provides a realistic, adaptable, and reusable facility for training public safety personnel. Features were designed to simulate single and multi-family residential structures and a variety of commercial and industrial applications including multi-story buildings. The facility allows for live burning of wood and propane in order to provide realistic fire conditions when training. The facility has allowed for joint training opportunities with local, regional, and community partners. In August of 2020, an explosion occurred in the underground polyethylene pipe gas line that supplies the training tower and burn prop. The explosion resulted in two holes in the polyethylene pipe that extend outward with a large 4-foot by 4-foot crevice and the complete collapse of an underground confined space training prop. The Fire District consulted with the gas vaporizer manufacturer to determine the cause of the polyethylene pipe failure, as well as identify the repairs needed to prevent a similar recurrence in the future. Due to the extent of the damage and estimated repair cost, it was determined that the project would need to go out to bid in order complete the necessary repairs. Page 188 Page 2 6 6 8 ANALYSIS: The scope of work to be performed consists of, but is not limited to, the demolition of approximately 1,100 square foot of 8” thick paving and rebar removal; compact soil; drill and epoxy dowels; pour new concrete; installation of a new 3” PE gas pipe; relocation of the existing regulator valve; provide bedding and 1’ cover for new gas line; installation of new gauges and a pressure relief valve; installation of a racking system; installation of a tracer wire; and repair and replace the damaged HDPE confined space rescue training prop. A vicinity map is included as Attachment 1. The Notice Inviting Bids was released to the general contracting community and was published in the Daily Bulletin on February 23 and March 2, 2021. The City Clerk’s Office facilitated the formal solicitation for bidding the project. On March 9, 2021, the City Clerk’s Office received six construction bids. A full bid summary is included as Attachment 2. The Engineer’s estimated range for the project was $70,000 to $90,000. The lowest responsive bidder, Robert Clapper Construction Services, Inc., submitted a bid in the amount of $83,926.56, however this amount was corrected to $83,204 due to a waivable and minor mathematical error. Staff has reviewed all bids received and found four to be complete and in accordance with the bid requirements with any irregularities being inconsequential. Staff has completed the required background investigation and finds the lowest responsive bidder, Robert Clapper Construction Services, Inc., meets the requirements of the bid documents. FISCAL IMPACT: Construction costs for this project are estimated as follows: Construction Contract $ 83,204.00 Construction Contract Contingency (10%) $ 8,320.00 Estimated Construction Costs $ 91,524.00 Sufficient funds are available in the Fire Capital Fund budget for FY 2020-21 and project costs will be expended from the following account: Account No.Funding Source Description Amount 3288501-5200 Fire Capital Fund Operations and Maintenance $91,524.00 COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item brings together portions of the Council’s vision and core value by providing a sustainable City and promoting a safe and healthy community for all. This is accomplished by ensuring our Fire first responders have the resources and tools necessary to train for and respond to emergency situations. ATTACHMENTS: Attachment 1 – Vicinity Map Attachment 2 – Bid Summary Page 189 ATTACHMENT 1 PROJECT: RCFPD Training Center Facility Gas Leak Project Vicinity Map NOT TO SCALE Project Site Page 190 ATTACHMENT 2 UNIT BID UNIT BID UNIT BID UNIT BID UNIT BID UNIT BID NO QTY UNIT DESCRIPTION COST AMOUNT COST AMOUNT COST AMOUNT COST AMOUNT COST AMOUNT COST AMOUNT 1 1 LS Mobilization, Demolition and Clearing and Grubbing, including all removals, sawcutting, unclassified excavation clean-up and exporting. $7,723.00 $7,723.00 $19,500.00 $19,500.00 $25,342.00 $25,342.00 $34,798.00 $34,798.00 $9,894.00 $9,894.00 $7,000.00 $7,000.00 2 150 LF Provide sand bedding and 1’ cover for new gas MDPE gas line including concrete gutter and concrete slab replacement. Per section A-A and B-B. $61.00 $9,150.00 $107.00 $16,050.00 $143.00 $21,450.00 $80.61 $12,091.50 $133.65 $20,047.50 $13.33 $1,999.50 3 1 LS Set-up, compact soil, drill and epoxy dowels #4 smooth bars, 6” deep at 24” o.c. to bind gutter to curb and existing PCC slab per section A-A and B-B. $3,200.00 $3,200.00 $13,500.00 $13,500.00 $4,812.00 $4,812.00 $10,100.00 $10,100.00 $4,625.00 $4,625.00 $7,450.00 $7,450.00 4 150 LF Supply and install new 3” MDPE gas pipe from existing propane tank to the existing building location tie-in, tracer wire, including gutter and PCC slab replacement per section A-A and B-B $144.58 $21,687.00 $185.00 $27,750.00 $136.00 $20,400.00 $47.75 $7,162.50 $65.82 $9,873.00 $125.00 $18,750.00 5 1 EA Install Gauges and pressure relief valve, see appendix for recommendation from consultant. $5,020.00 $5,020.00 $2,100.00 $2,100.00 $9,325.00 $9,325.00 $6,000.00 $6,000.00 $559.39 $559.39 $2,000.00 $2,000.00 6 1 LS Supply and Install racking system for existing regulators and relocate to new location at propane tank. $4,000.00 $4,000.00 $2,100.00 $2,100.00 $16,680.00 $16,680.00 $57,000.00 $57,000.00 $432.00 $432.00 $7,000.00 $7,000.00 7 1 LS Relocate existing gas Fisher 99 regulator valves to the propane tank location per the recommendation in the appendix. $3,000.00 $3,000.00 $2,400.00 $2,400.00 $9,624.00 $9,624.00 $8,550.00 $8,550.00 $319.25 $319.25 $7,600.00 $7,600.00 8 25 LF Repair and replaced damaged section of HDPE confined space piping (3-ft diameter) near manhole. Tie into existing pipe on each side. $721.56 $18,039.00 $280.00 $7,000.00 $1,235.00 $30,875.00 $620.00 $15,500.00 $1,122.05 $28,051.25 $392.00 $9,800.00 9 495 SF Sawcut & Demolish existing 8” thick PCC paving 15’ x 33’ and rebars (leave broken concrete onsite) and pour/place 8” thick concrete over 6” aggregate with rebars 18” oc on each side and finish concrete. $23.00 $11,385.00 $40.00 $19,800.00 $43.00 $21,285.00 $25.00 $12,375.00 $22.70 $11,236.50 $68.69 $34,001.55 BID:$83,926.56 BID:$163,576.65 BID:$85,038.68 BID:$95,600.00 TOTAL BASE BID AMOUNT:CORRECTED $83,204.00 $110,200.00 $159,793.00 CORRECTED $163,577.00 CORRECTED $85,037.89 CORRECTED $95,601.05 *NON RESPONSIVE DUE TO FAILING TO ACKNOWLEDGE AND SUBMIT ADDENDUM NO.1 BASE BID 6* (non-responsive)BID SUMMARY FOR BID OPENING: March 16, 2021 RCFPD Training Center Facility Gas Leak Project Project File: 800-2021-01 MBS Engineering, Inc. 1 **RESPONSIVE LOW BIDDER** RC Construction Services 2 RE Chaffe Construction, Inc. 3 Fleming Environmental Inc. 4 5* (non-responsive) Inland Mechanical ConstructionBWW & Company Inc. 1 Page 191 DATE:April 7, 2021 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Trina Valdez, Utilities Operations Supervisor SUBJECT:Consideration of the Purchase of Thirty-Eight (38) Streetlight Poles and Five (5) Aluminum Pole Arms from Ameron Pole Products, LLC in the Amount of $72,350. (CITY) RECOMMENDATION: Staff recommends that the City Council approve and authorize the purchase of 38 streetlight poles and 5 aluminum pole arms from Ameron Pole Products, LLC in the amount of $72,350. BACKGROUND: In 2017, the City took ownership of approximately 15,700 standard concrete streetlight poles and 95 decorative concrete streetlight poles from Southern California Edison. The poles and light fixtures are managed by the Rancho Cucamonga Municipal Utility (RCMU). Staff identified the need to have an inventory of poles, arms, and light fixtures on hand when a streetlight knockdown occurs for installation of a replacement pole. The lead time for streetlight poles are at a minimum of eight weeks and having poles available immediately allows for the replacement to be completed in an efficient manner for public safety. All the City’s streetlight poles are currently standardized as an Ameron Contemporary 1C123, 1C128 and MBO04.3 octagonal pole standard with base. This meets the City Standard Drawing 410 and the Ameron drawings specifically done for the City. The special design of these Ameron poles account for the structural engineering calculations that were conducted to ensure the footings of these poles meet or exceed the City structural standards. Any changes in the pole design would require the City to conduct another study for structural footing which would add additional costs to the City. ANALYSIS: The purchase of these streetlight poles and pole arms is needed to ensure that the City has an adequate inventory level available when a knockdown occurs. Ameron is the only manufacturer providing the style of poles that can offer manufacturing, delivery, and erection from their facility in Fillmore, CA. and will be a sole source purchase. Staff obtained a quote from Ameron Pole Products in the amount of $72,350 for the purchase of this equipment and determined the quote to be deemed as reasonable. Page 192 Page 2 6 4 4 FISCAL IMPACT: The purchase of streetlight poles and pole arms are included in the approved FY 2020/21 budget in account 1150202-5200 Operations and Maintenance. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the City Council's vision for the City by ensuring the construction and maintenance of high-quality public improvements that promote a world class community. This is accomplished by guaranteeing the City has the proper equipment available to replace existing infrastructure. ATTACHMENTS: None. Page 193 DATE:April 7, 2021 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Trina Valdez, Utilities Operations Supervisor SUBJECT:Consideration to Approve the Rancho Cucamonga Municipal Utility 10- Year Energy Efficiency Targets. (CITY) RECOMMENDATION: Staff recommends that the City Council approve and adopt the Rancho Cucamonga Municipal Utility (RCMU) 10-Year Energy Efficiency Targets developed in accordance with the requirements cited in Assembly Bill 2021. BACKGROUND: California Assembly Bill 2021 (AB 2021) was signed into law in September 2006, which amended Section 9615 of the Public Utilities Code, requiring publicly-owned utilities (POUs) every three years to identify all potential, achievable, and cost-effective energy efficient savings and demand reduction programs for customers and adopt annual targets for the following 10-year period. In compliance with the statute, RCMU participated with the California Municipal Utilities Association (CMUA) Energy Efficiency Potential Forecasting Study that was conducted in 2020 by GDS Associates Inc. (GDS). The forecasting study used the Electric Resources Assessment Model (ELRAM) which developed estimates of technical, economic and market potential for energy efficiency targets for a 10-year forecast period (Years 2022-2031). The model is used by various entities involved in the delivery of power to our customers including the California Public Utilities Commission (CPUC) to set Investor Owned Utility goals, the California Energy Commission (CEC) to inform Integrated Energy Policy Report demand forecasts and relied upon by the California Independent System Operator Corporation (CAISO) for planning purposes. The model applies actual data from RCMU’s service area including historical sales, forecasted retail sales, customer counts, peak load forecast, current measures/programs offered and historic costs and savings and incorporates climate zones and market trends to customize appropriate individual targets for the POUs. ANALYSIS: Attached is a summary of GDS’ report including the Annual Program Targets for RCMU for Years 2022-2031. Based on the GDS report, RCMU’s 10-year average market energy efficiency savings target is 0.50% of forecasted retail sales which is equivalent to an average 365 megawatt hour savings per year. Historically, RCMU on average has achieved a 0.42% savings annually. It is important to note that the City can set a higher target if it desires, or it can engage in additional programs to exceed the target, however, it is recommended that RCMU use this target for the Page 194 Page 2 6 5 9 purposes noted previously. Currently RCMU energy efficiency programs are open to either commercial or residential customers, however there are currently no residential specific programs, primarily due to the level of energy efficiency of the newer homes in our service area. For the purposes setting the 10-year targets presented, it was determined that combining both commercial and residential targets for this period would be the most appropriate since RCMU’s customer base has been historically commercial, with increases in residential customers taking place in recent years. For the next 10- year cycle, RCMU’s residential customer base will likely warrant a separate analysis. Customer participation in RCMU’s energy efficiency programs has been challenging due to the customer base consisting of newer construction that met or exceeded Title 24 (Energy Efficiency) requirements. However, as more commercial buildings within the RCMU service area are now approaching 15 to 20 years old, there will be more of a need for improvements either due to replacement of aging/failing equipment or from new tenants renovating and upgrading commercial spaces. There has been a continued increase in the availability of lighting conversions to Light Emitting Diode (LED) fixtures as that technology continues to come down in price and more customers are willing to invest in the potential savings that LEDs provide. Residential programs will continue to have lesser participation since the current and future growth in this arena is from new development that is furnished with new energy efficient appliances, fixtures, and HVAC systems, however, over the next 12 months City staff will work on additional ideas for residential participation. RCMU has multiple energy efficiency incentives that are offered, including an Energy Efficiency Rebate program, Direct Savings Program and EV Charger program. Staff continues to research new energy efficiency measures and technology to offer new programs to RCMU customers and modify existing programs to meet future needs. The savings target of 0.50% of forecasted retail sales is a readily attainable goal for RCMU. FISCAL IMPACT: Funds for the RCMU energy efficiency programs are budgeted annually in the Utility Public Benefit Fund (Fund 706) and adopting the 10-Year Energy Efficiency Targets assists in planning for the future, but does not result in a direct fiscal impact. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: Adopting these Targets addresses the City Council’s vision for the City by ensuring that sustainability and energy efficiency remain at the forefront in building on our success as a world class community. ATTACHMENTS: Attachment 1 - RCMU 10 Year Energy Efficiency Targets Page 195 ALL Sectors (MWh)2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Incremental Market Potential 510 512 484 449 409 370 335 304 258 212 Res Incremental Market Potential 0 0 0 0 0 0 0 0 0 0 Non-Res Incremental Market Potential 510 512 484 449 409 370 335 304 258 212 C&S (If Claimed) Total Incremental Potential as a % of Total Sales 0.67%0.67%0.64%0.59%0.53%0.48%0.44%0.39%0.33%0.27% Res Incremental Potential as a % of Res Sales 0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0% Non-Res Incremental Potential as a % of Non-Res Sales 0.7%0.7%0.7%0.6%0.5%0.5%0.4%0.4%0.3%0.3% ALL Sectors (kW)2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Incremental Market Potential 90 89 84 78 72 65 60 55 48 40 Res Incremental Market Potential 0 0 0 0 0 0 0 0 0 0 Non-Res Incremental Market Potential 90 89 84 78 72 65 60 55 48 40 C&S (If Claimed) ALL Sectors (Cumulative MWh)2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Cumulative Market Potential 510 1,022 1,501 1,842 2,141 2,515 2,849 3,144 3,375 3,559 Res Cumulative Market Potential 0 0 0 0 0 0 0 0 0 0 Non-Res Cumulative Market Potential 510 1,022 1,501 1,842 2,141 2,515 2,849 3,144 3,375 3,559 C&S (If Claimed) Total Cumulative Potential as a % of Total Sales 0.7%1.3%2.0%2.4%2.8%3.3%3.7%4.1%4.4%4.6% Res Cumulative Potential as a % of Res Sales 0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0% Non-Res Cumulative Potential as a % of Non-Res Sales 0.7%1.4%2.0%2.5%2.9%3.4%3.8%4.2%4.5%4.7% ALL Sectors (Cumulative kW)2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Cumulative Market Potential 90 180 264 328 385 451 511 565 611 649 Res Cumulative Market Potential 0 0 0 0 0 0 0 0 0 0 Non-Res Cumulative Market Potential 90 180 264 328 385 451 511 565 611 649 C&S (If Claimed) 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Utility Sales (MWh)75,911 76,048 76,210 76,373 76,536 76,700 76,864 77,028 77,192 77,357 Total Residential Sales (MWh)1,771 1,751 1,757 1,762 1,768 1,774 1,779 1,785 1,791 1,796 Total Non-Res Sales (MWh)74,140 74,296 74,453 74,611 74,768 74,926 75,084 75,243 75,402 75,561 10 Year Demand Goals (Cumulative kW) Utility Sales RCMU 10 - Year Energy Efficiency Targets 10 Year Energy Goals (Cumulative Gross MWh) 10 Year Energy Goals (Incremental Gross MWh) 10 Year Demand Goals (Incremental kW) 10 Year Energy Goals (Cumulative Gross MWh) 0.00% 0.10% 0.20% 0.30% 0.40% 0.50% 0.60% 0.70% 0.80% 0 100 200 300 400 500 600 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 % of Annual GWh SalesMWhIncremental Gross Market Potential by Sector All Sectors Energy Potential (MWh) and % of Sales Res Incremental Market Potential Non-Res Incremental Market Potential C&S (If Claimed)Total Incremental Potential as a % of Total Sales 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% 3.00% 3.50% 4.00% 4.50% 5.00% 0 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 % of Annual GWh SalesMWhCumulative Gross Market Potential by Sector All Sectors Energy Potential (MWh) and % of Sales Res Cumulative Market Potential Non-Res Cumulative Market Potential C&S (If Claimed)Total Cumulative Potential as a % of Total Sales ATTACHMENT 1 10 Year Energy Goals (Incremental Gross MWh) Page 196 DATE:April 7, 2021 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Romeo M. David, Associate Engineer SUBJECT:Consideration to Accept as Complete, the 4th Street Pavement Resurfacing Project Between Haven Avenue and Ontario Mills Drive. (CITY) RECOMMENDATION: Staff recommends that the City Council: 1. Accept the 4th Street Pavement Resurfacing Project Between Haven Avenue and Ontario Mills Drive (Project) as complete; and 2. Approve the final Project Reimbursement Agreement amount of $661,417. BACKGROUND: In February 2019, the City of Ontario contacted the City of Rancho Cucamonga Engineering Services Department to inform staff about their upcoming pavement resurfacing projects for Fiscal Year 2020/21. The City of Ontario had identified a pavement resurfacing project for the south side of 4th Street between Haven Avenue and Ontario Mills Drive. The Cities of Rancho Cucamonga and Ontario share ownership of the 4th Street corridor between just east of Hellman Avenue and Etiwanda Avenue, with the jurisdiction line running directly down the middle of the roadway. To maximize construction productivity and cost efficiency, Rancho Cucamonga staff asked the City of Ontario to consider including the north side of 4th Street between Haven Avenue and Ontario Mills Drive as a joint partnership project. A Vicinity Map illustrating the project location is included as Attachment 1. On May 6, 2020, the City of Rancho Cucamonga entered into a reimbursement agreement with the City of Ontario to complete pavement resurfacing of the north side of 4th Street between Haven Avenue and Ontario Mills Drive. The scope of work consisted of cold milling, routing and crack sealing, asphalt rubber hot mix overlay, adjusting existing manholes, clean-outs, water meters, and valves to new grade, installation of pavement markers and striping and related items of work per plans. ANALYSIS: The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. The City of Ontario was the lead agency coordinating this project and therefore has filed the formal Notice of Completion and acceptance of the Project. Page 197 Page 2 6 6 5 A copy of these documents are available in the City of Ontario’s City Clerk’s Office. The original project cost estimate for the City of Rancho Cucamonga’s portion of the project totaled $889,765. The net decrease in the total cost of the project is a result of one (1) Change Order, the final balancing statement, which is summarized below: Change Order No.1: The balancing statement for the project. The balancing statement conforms the final contract quantities to the actual quantities placed or constructed during the contract. The notable change is a deduction in the amount of ($228,348) resulting from a reduction in the final quantities of asphalt rubber hot mix placed and other miscellaneous items under contract. At the end of the one-year maintenance period, if the improvements remain free from defects in materials and workmanship, the City will request the City of Ontario City Clerk to release the Maintenance Bond upon approval by the City Engineer. FISCAL IMPACT: A total of $950,000 was budgeted in Fiscal Year 2020/21 from Measure I (Fund 177) and Gas Tax R&T 7360 (Fund 174), which is identified under Capital Improvement Project Account No’s. and in the amount listed below. Account No.Funding Source Description Amount 11773035650/2001177-0 Measure I Fund (Fund 179) 4th Street Rehab $500,000 11743035650/2001174-0 Gas Tax RT&7360 (Fund 174) 4th Street Rehab $450,000 Total Project Funding =$950,000 The final project cost is $661,417 as shown below: The final project c A total of $288,583 is remaining in the budget for this project and will be returned to the Gas Tax RT7360 Fund (Fund 174), fund balance to be used for future capital improvement projects. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the City Council's Core Values through continuous improvement and ensuring the construction of high-quality public improvements that promote success as a world class community. ATTACHMENTS: Attachment 1 - Vicinity Map Expenditure Amount Final Construction Cost $601,288 City of Ontario Administrative Overhead Cost (10% of Construction Costs)$ 60,129 Total Project Cost = $661,417 Page 198 ATTACHMENT 1 VICINITY MAP 4TH STREET PAVEMENT REHABILITATION NOT TO SCALE Project Site Page 199 DATE:April 7, 2021 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Matthew Addington, Associate Engineer SUBJECT:Consideration of a License Agreement for Improvements Adjacent to the Railroad Spur Track on 8th Street West of Haven Avenue with BNSF Railway Company Related to Development of 8978 Haven Avenue (Case No. DRC2018-00546). (CITY) RECOMMENDATION: Staff recommends that the City Council approve the attached agreement between the City and Burlington Northern Santa Fe (BNSF) Railway Company for the construction of public improvements adjacent to an existing BNSF railroad spur crossing on 8th Street west of Haven Avenue and authorize the Mayor and City Clerk to sign the agreement. BACKGROUND: On June 26, 2019, the Planning Commission approved the development of a 120,628 square foot warehouse building at 8978 Haven Avenue on the west side of Haven Avenue south of 8th Street. This approval was conditioned on the construction of certain public improvements along the project’s frontages on 8th Street and Acacia Street. A portion of these improvements fall within the right-of-way owned and operated by BNSF for a spur track that connects to the Metrolink/BNSF mainline on the north side of 8th Street and serves properties to the south of 8th Street. ANALYSIS: In order for the developer, Duke Realty, to gain permission to perform the necessary work within this right-of-way, BNSF is requiring the City to enter into the attached license agreement. The cost of the license agreement will be a one-time fee of $3,700, which will be paid by the developer. The license agreement has a term of 25 years with no annual fees. FISCAL IMPACT: All costs of the street improvements and the improvements within BNSF’s right-of-way along with the one-time license agreement fee will be paid by the developer. Therefore, no funding is required in relation to this action. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: The item addresses the City Council’s vision for the City by ensuring the construction of high- quality public improvements that promote a world class community. ATTACHMENTS: Attachment 1 – Vicinity Map Attachment 2 – License Agreement Page 200 ATTACHMENT 1 PROJECT DRC2018-00546 BNSF RAILWAY COMPANY AGREEMENT VICINITY MAP NOT TO SCALE Project Site Page 201 (@)JL[ January 3, 2021 City of Rancho Cucamonga Attention: Mr. Matthew Addington 10500 Civic Center Dr Rancho Cucamonga, California 91730 Dear Mr. Ad dington : Jones Lang LaSalle Brokerage, Inc. 4200 Buckingham Rd., Suite 110 Fort Worth, Texas 76155 tel +1 817-230-2600, fax +1 817 30 6-8265 20-67008 Attached please find a copy of the requested contract for execution by an officia authorized to execute contrcd agreements on behalf of your company. Please print one (1) copy, execute, and return with original signature for completion on part of BNSF Railway Company ("BNSF") to this office, along with the following requirements: •A check in the amount of $3,700.00 payable to BNSF Railway Company which covers the contract fee. Please note the ag reements cannot be executed by BNSF without an appro ved insurance certificate. If there are any issues with your insurance, you will be contacted by a member of the Risk Management team of BNS F Railway. Please submit the followi ng docume nts to BNSF@!certfocus.com : 1.A Certificate of Insurance as required in the ag reement. 2.A separate policy for Railroad Pro te ctive Liability _Insurance as required in the agreement (ORIGINAL POLICY MUST BE PROVIDED). BNSF Railway Company will be the only insured party; OR; In lieu of providing a separate policy for Railroad Protective Liability Insurance, you may participate in the BNSF's Railroad Protective Policy by checking the appropriate box in the contract and including an additional $.00 with your check and your signed agreements. PLEASE ADVISE IF THIS PROJECT IS ARRA FUNDED. Accep ta nce and deposit of any check by BNSF does not constitute an ag reement between BNSF and Licensee for the requested license. BNSF shall not be obligated to hold the check in a separate fund, but may comm ingle the funds with other funds of BNSF, and in no ev ent shall BN SF be responsible for interest on said funds. The enclosed permit is not a bind ing agreement and shall become binding only when, and if, it is executoo by you and fully approved and executed by BNSF Railway Comp any. Upon completion on behalf of BNSF, one fuly executed counterpart will be returned for your records. The specifications/plans you provided may differ from BNSF's mm1mum specification requirements. Therefore, prior to your installation, please review the Exhibit A to determine the specifications necessary for your installation. Please be inf ormed that if contracts, fees, and insurance are not returned within sixty (60) days, the processing fee will increase to $1,600.00. Sincerely, Amanda Reyna Permit Manag er Attachment ATTACHMENT 2 Page 1 of 17 Page 202 Tracking #20-67008 LICENSE THIS LICENSE ("License"), is made to be ef fectiv e ___ �-' 2021 (the "Effective Date") by and between BNSF RAILWAY COMPANY, a Delaware co rporation ("Licensor") and City of Rancho Cucamonga, a California municipality ("Licensee"). In co nsideration of the mutual covenants contained herein, the pa rties agree to the following: GENERAL 1.Grant of License. Licensor hereby grants Licensee a non-exclusive license, subject to all rig hts, interests, and estates of third part ies, including, without limitation, any leases, use rig hts, easements, liens or other encumbrances, and upon the terms and cond itions set forth below, to co nstruct and maintain a installation of curbs, gutter, and sidewalk and replacement of AC pavement in strict accordance with the drawing s and specifications approved by Licensor as part of Licensee's application process (the "D rawings and Specifications"), across or along Licensor's rail corridor at or near Rancho Cucamonga, County of San Bernardino, State of California, Line Segment 7608, Mile Post 41.42 as sh own on the attached Drawing No . 80388, dated Nov ember 29, 2020, attached hereto as Exhibit "A", and incorporated herein by reference (the "Premises"). 2.Term. This License shall commence on the Ef fective Date and sh all continue for a period of twenty­ five (25) years, su bject to pr ior termination as hereinafter descr ibed. 3. Ex isting Improvements. Licensee shall not disturb any impro vements of Licensor or Licenso�s ex isting lessees, licensees, easement beneficiaries or lien holders, if any, or interfere with the use of such improvements. 4. Use of the Premises. Licensee shall use Premises solely for installation of curbs, gutter, and side\Nalk and replacement of AC pavement. Licensee shall not use the Premises for any other pu rpose. 5.Alterations. Except as set forth in this License, Licensee may not make any alterations to the Premis es or permanently affix anything to the Premises or any buildings or other structures ad jacent to the Premises without Licensor's pr ior written co nsent . COMPENSATION 6.License Fee. Licensee shall pay Licensor, prior to the Effective Date, the sum ofThree tho usand seven hundred and No/100 Do llars ($3,700) as compensation for the use of the Pr emises. 7.Costs and Expenses. 7.1 For the purpose of this License, "cost" or "costs" and "expense " or "expenses" includes, but is not limited to, actual labor and material costs including all assignable additives, and material and supply costs at current value where used. 7.2 Licensee ag rees to reimburse Licensor(pursuantto the terms ofSection8 below)for all costs and expenses incurred by Licensor in connection with Licensee's use of the Premises or the presence, construction and maintenance of the , including but not limited to the furnishing of Licensor's flaggers and any vehicle rental costs incurred. Licensee shall bear the cost of flag ger serv ices and other safety measures provided by Licensor, when deemed necessary by Licensor's representative. Flagging costs shall include, but not be limited, to the followng: pay for at least an eight (8 ) hour basic day with time and one-half or double time for overtime, rest days and holidays (as applicable); vacation allowance; paid holidays (as applicable); railway and unemployment insurance; public liability and property damage insurance; he alth and welfare benefits; transportation; meals; lodging and supervision. Negotiations for rai!Vvay labororco llective bargaining agreements and rate changes autho rized by appropriate Federal Form 423; Rev. 20140815 - 1 - ATTACHMENT 2Page 2 of 17 Page 203 Page 3 of 17 Page 204 Page 4 of 17 Page 205 Page 5 of 17 Page 206 Page 6 of 17 Page 207 Page 7 of 17 Page 208 Page 8 of 17 Page 209 Page 9 of 17 Page 210 Page 10 of 17 Page 211 Page 11 of 17 Page 212 Page 12 of 17 Page 213 Page 13 of 17 Page 214 Page 14 of 17 Page 215 Page 15 of 17 Page 216 Page 16 of 17 Page 217 Page 17 of 17 Page 218 DATE:April 7, 2021 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Curt Billings, Associate Engineer SUBJECT:Consideration to Approve Amendment No. 01 to a Purchase and Sale Agreement and Joint Escrow Instructions Between the City of Rancho Cucamonga and Jones Family Trust of 2010, Robert Bruce Stanford, Jr., William R. Rushing, and Bernell Hydraulics, Inc. for Purchase of the Fee Simple Interest, Business Goodwill and Relocation Assistance Benefits in the Real Property Located at 8810 Etiwanda Avenue and further identified as APN 0229-131-07 in Connection with the Construction of the Etiwanda Grade Separation Project. (CITY) RECOMMENDATION: Staff recommends that the City Council 1.Approve Amendment No. 01 to a Purchase and Sale Agreement and Joint Escrow Instructions Between the City of Rancho Cucamonga and Jones Family Trust of 2010, Robert Bruce Stanford, Jr., William R. Rushing, and Bernell Hydraulics, Inc. for Purchase of the Fee Simple Interest, Business Goodwill and Relocation Assistance Benefits in the Real Property Located at 8810 Etiwanda Avenue and further identified as APN 0229-131-07 in Connection with the Construction of the Etiwanda Grade Separation Project; and 2. Authorize the City Manager to execute all necessary documents. BACKGROUND: The City entered into escrow to purchase the real property located at 8810 Etiwanda Avenue, also identified as Bernell Hydraulics, in connection with the construction of the Etiwanda Grade Separation Project. The City had its environmental consultants conduct a Phase I and limited Phase II Environmental Site Assessment on the property to identify potential preexisting environmental contamination liabilities. Pursuant to these assessments, nine soil borings were performed on the site with vapor extraction and recovery probes. Samples were collected and assessed using the San Francisco Bay Regional Water Quality Control Board Tier I Environmental Screening Levels (ESLs), Commercial Industrial ESLs, EPA Regional Screening Levels (RSL) and Department of Toxic Substance Control (DTSC) Human Health Risk Assessment (HHRA) Note #3 Commercial Industrial Screening Levels. These borings and assessments revealed elevated levels of copper, lead, Polychlorinated byphenyl (PCB) impacted materials, Fluoranthene and benzo(a) were found to be present in the samples tested. Page 219 Page 2 6 7 7 The Sellers environmental consultants reviewed the test reports and are in general agreement with the findings. As well, slag to a depth approximately 1-foot in thickness was encountered just beneath the surface in each of the borings. Up to 2,200 tons of slag could be present on site that will need to be removed or remediated to achieve DTSC approval. ANALYSIS: The cost for excavation, transportation, disposal, including State generator tax for hazardous waste, and related costs associated with the site remediation have been estimated including contingencies. This amendment provides for the City to hold back within the escrow account $800,000 of the agreed upon purchase price. In order to accommodate the Sellers’ funding of the remediation. Portions of this holdback will be released upon completion of performance measures listed in Exhibit A of the proposed amendment with the final amount released upon the Sellers providing to the City a DTSC “No Further Action” letter. City and Seller acknowledge and agree that the remediation tasks and budget are subject to change and agree to negotiate in good faith to amend the timeline as necessary to accomplish the stated objectives and comply with DTSC requirements. The Seller further agrees to remain financially responsible for any costs relating to the remediation of the property that exceed the holdback amount as necessary to complete the remediation and enable the close of escrow. FISCAL IMPACT: The Amendment does not increase the purchase price of the property acquisition that was agreed to in the Purchase and Sale Agreement between the City and the Sellers. However, there will be some additional administrative costs associated with the extended escrow period. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the City Council’s vision to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by the construction of high quality improvements that promote a world class community. ATTACHMENTS: Attachment 1 – First Amendment to Purchase and Sale Agreement Page 220 -1- 11231-0247\2508902v3.doc FIRST AMENDMENT TO AGREEMENT FOR PURCHASE AND SALE AND ESCROW INSTRUCTIONS This FIRST AMENDMENT TO AGREEMENT FOR PURCHASE AND SALE AND ESCROW INSTRUCTIONS (“Amendment”) is dated as of April __, 2021 and is entered into by and between the CITY OF RANCHO CUCAMONGA, a California municipal corporation (“Buyer”), and JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 2/3 INTEREST, AND ROBERT BRUCE STANFORD, JR., AND WILLIAM R. RUSHING AS SUCCESSOR TRUSTEE OF THE STRACK FAMILY TRUST, DATED MARCH 13, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, (collectively referred to herein as “JONES”) (“Seller”), and BERNELL HYDRAULICS, INC. (“Bernell”). All capitalized terms not otherwise defined herein shall have the meaning ascribed thereto in the PSA (as hereinafter defined). RECITALS A.Buyer and Seller have entered into that certain Agreement for Purchase and Sale and Escrow Instructions” dated September 16, 2020 (“PSA”). B.Buyer, Seller and Bernell have determined that the real property located at 8810 Etiwanda Avenue (“Property”), which is the subject of the PSA, requires remediation of existing environmental contamination. This First Amendment will set forth the manner in which the remediation will be accomplished. C.Buyer and Seller desire to amend the PSA to document the responsibilities and duties of each of the Parties in reference to the remediation of the Property. THEREFORE, in consideration of the foregoing recitals, the mutual terms set forth below, and other consideration, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows: Section 2 of the PSA is hereby amended in its entirety to read as follows: “Opening and Closing of Escrow. Within five (5) days after the Effective Date, an escrow (the “Escrow”) shall be opened with Commonwealth Land Title Company (the “Escrow Holder”), 888 South Figueroa Street, Suite 2100, Los Angeles, CA 90017, Attention: Crystal Leyvas, VP National Accounts Escrow Officer, Telephone: (213) 330-3059; Email: cleyvas@cltic.com (“Opening of Escrow”). Upon the Opening of Escrow, the parties hereto shall deposit a fully executed original of this Agreement with Escrow Holder and this Agreement shall serve as the instructions to Escrow Holder for consummation of the transactions contemplated hereby. Seller, Bernell and Buyer agree to execute such additional and supplementary escrow instructions as may be appropriate to enable Escrow Holder to comply with the terms of this Agreement; provided, however, that in the event of any conflict between the terms and provisions of this Agreement and the terms and provisions of any supplementary escrow instructions, the terms and provisions of this Agreement shall control. The “Close of Escrow” or “Closing” shall be the date that Seller has obtained written confirmation of clearance by DTSC in the form of a Attachment 1 Page 221 -2- 11231-0247\2508902v3.doc Site Certification of Completion or, alternatively, a “No Further Action” letter (“DTSC Clearance”). Upon submission of the DTSC Clearance to escrow, Escrow Holder shall disburse any of the remaining Holdover Amount to Seller. Escrow Holder shall then cause a Grant Deed for the Property in favor of Buyer to be recorded in the Official Records of the San Bernardino County Recorder’s Office. The recordation of the Grant Deed in favor of Buyer does not convey any responsibility to Buyer for the environmental condition of the Property.” The PSA is hereby further amended to add Section 3(c) which shall read as follows: Escrow Holdback. Notwithstanding anything to the contrary contained in the Agreement: (a) The Parties hereto agree that the sum of Eight Hundred Thousand Dollars ($800,000) (“Holdback Amount”) shall be held back in escrow from the amount set forth in Section 3(a)(i) above, to be paid to Seller; (b) The Holdback Amount shall be used to cover the costs of remediating the Property to a condition that is acceptable to DTSC based on the proposed use of the Property (the “Remediation”), as confirmed by the DTSC Clearance once the Remediation has been completed; (c) The Holdback Amount will not be applied or deducted from the portion of the sale proceeds allocated to Bernell; and (d) Once the DTSC Clearance has been issued by DTSC and the Remediation is completed, any remaining Holdback Amount funds shall be distributed to Seller. Bernell shall not be entitled to any of the remaining Holdback Amount. The PSA will be further amended to add Section 3.1 which shall read as follows: 3.1 Release of the Holdback Amount: The Holdback Amount held by Escrow pursuant to Section 3(c), shall be released to Seller in installments as necessary for completion of the tasks set forth in the attached Performance Timeline (“Timeline”). Buyer acknowledges and agrees that Seller will require access to the Holdback Amount in advance of, and in order to complete, each of the Remediation tasks set forth in the Timeline. Upon Seller’s submittal of a written cost estimate or invoice from a qualified environmental professional, Buyer agrees to release the Holdback Amount funds to Seller within the time periods set forth in the Timeline and in the amounts estimated to be required for the completion of each respective task set forth therein. Buyer and Seller acknowledge that certain Remediation tasks may occur concurrently and/or in non-sequential order. The Timeline is attached hereto as Exhibit “A” and incorporated herein by reference as though set forth in full. Notwithstanding, Buyer and seller acknowledge and agree that the Remediation tasks and budget are subject to change and agree to negotiate in good faith to amend the Timeline as necessary to accomplish the stated objectives and comply with DTSC requirements. The PSA will be amended to add Section 39 which shall read as follows: 39. Remediation. The Parties hereto expressly agree that the Seller will be responsible for obtaining DTSC clearance by remediating the Property to a level acceptable to DTSC based on the zoning of the Property, as confirmed by DTSC’s issuance of the DTSC Clearance once the Remediation has been completed. The Seller further agrees to remain financially responsible for any costs relating to the Remediation of the Property that exceed the Holdback Amount as necessary to complete the Remediation and enable the Close of Escrow. IN WITNESS WHEREOF, this Amendment has been executed by the undersigned as Page 222 -3- 11231-0247\2508902v3.doc of the date first written above. “Seller” JONES FAMILY TRUST OF 2010 B y: _______________________________ William A. Jones, Trustee ROBERT BRUCE STANFORD, JR. Robert Bruce Stanford, Jr. WILLIAM R. RUSHING, TRUSTEE THE STRACK FAMILY TRUST, DATED MARCH 13, 2014 William R. Rushing, Trustee BERNELL HYDRAULICS, INC. B y:__________________________________ Name:_______________________________ Title:_______________________________ “Buyer” CITY OF RANCHO CUCAMONGA, A MUNICIPAL CORPORATION B y: ___________________________ Name:John Gillison Page 223 -4- 11231-0247\2508902v3.doc Title: City Manager ATTEST: Janice C. Reynolds, City Clerk APPROVED AS TO FORM: Richards, Watson & Gershon, A Professional Corporation B y:______________________________ Reg ina N. Danner, Deputy City Attorney Page 224 Bernell Property Remediation Plan Task List (March 15, 2021) Bernell proposed list of tasks re Remediation Action Plan or Removal Action Work Plan:2512541_1 1.Additional Site Characterization. a.Seller retains environmental consultant to prepare and implement a plan for additional site characterization. i.Seller to provide City with copy of consultant’s proposal including scope of work and estimated cost; City shall agree to release escrow funds in the amount of additional site characterization cost estimate within seven (7) business days of receipt. b.Preparation of soil sampling plan by Seller’s consultant. c.Collection and analysis of soil samples as outlined in soil sampling plan; and/or as may be requested by the Department of Toxic Substances Control (“DTSC”) after the initial document review and scoping meeting with DTSC as outlined under Task 2, Agency Oversight and Document Preparation. Soil sampling results shall be compiled in a report, a copy of which shall be provided to City. 2.Agency Oversight and Document Preparation. a. Seller obtains proposal from consultant to assist with items including, but not limited to: completion of DTSC application and associated document submittals; attendance at meetings; preparation of remediation plan, health risk assessment, soil management plan and other reports and documents as may be requested by DTSC; review of DTSC comments and revisions and other project management tasks. i.Seller to provide City with copy of consultant’s proposal for the above tasks including scope of work and estimated cost; City shall agree to release escrow funds in the amount of the cost estimate within seven (7) business days of receipt. b. Seller or their representative/consultant submits application and contacts DTSC to initiate case oversight and conduct initial document review and scoping meeting. c. Seller negotiates a voluntary cleanup agreement (“VCA”) with DTSC and obtains cost estimate for DTSC oversight. i. Following execution of the VCA, Seller shall provide City with copy of DTSC cost estimate and scope of work for oversight of VCA; City shall agree to release of escrow funds in the amount of the advance payment required by the DTSC cost estimate within seven (7) business days; and ii. Seller shall provide City with a copy of each quarterly invoice or cost estimate update received by DTSC. City shall agree to release of escrow funds in the amount of each DTSC quarterly invoice or cost estimate update within seven (7) business days of receipt. Exhibit A Page 225 Bernell Property Remediation Plan Task List (March 15, 2021) Bernell proposed list of tasks re Remediation Action Plan or Removal Action Work Plan:2512541_1 d. Seller’s consultant prepares and develops Removal Action Work Plan or equivalent for DTSC review and approval. The Removal Action Work Plan shall be based on cleanup standards determined by DTSC to ensure protection of human health and the environment for a commercial/industrial or similar use, based on the planned use of the site for bridge infrastructure. i.Prior to Seller’s submittal of a draft Removal Action Work Plan to DTSC, City will be permitted to review and comment upon Seller’s proposed site remediation activities, Seller’s identified purpose and use, and any identified proposed future land uses and zoning designations prior to submittal to DTSC for approval. 3.Preparation of Site and Site Remediation Activities. Prior to beginning any soil removal work, Seller shall execute the VCA or similar agreement with DTSC and made the requisite advance payment to DTSC All soil removal activities shall be subject to DTSC oversight and shall comply with all applicable laws and regulations regarding handling, transport and disposal. Seller shall designate a project manager shall provide the City with monthly status updates regarding the following tasks: a. Prior to July 1, 2022, Bernell shall cooperate with the City’s construction of a bridge pile on the site and related construction activities, by allowing the City, at City’s sole cost and expense, to: 1) Install wood sheeting over the front door and two adjacent windows on the east face of the Etiwanda Avenue masonry building; 2) Eliminate all pedestrian access to said east side of the building; and 3) Allow the complete removal of the porch overhang, support posts with associated footings, concrete hardscape, metal railings to the subgrade (generally 3 inches below the concrete hardscape, and to not less than 12” from said east side of the Etiwanda Avenue masonry building). After Bernell vacates the entire site, which must occur no later than July 1, 2022, Bernell shall cooperate with the City and allow City’s contractors to remove all remaining man- made improvements on the entire site. City will release the site back to Bernell to perform the removal and disposal of contaminated soil and slag as identified under Task 3.c, below. b.Following DTSC’s approval of the Removal Action Work Plan, Seller shall select and obtain a bid/cost estimate from a properly licensed remediation contractor to perform the soil removal, transport and disposal activities as required by the Removal Action Work Plan. i.Seller shall provide City with copy of contractor’s proposal including scope of work and estimated cost; City shall agree to release escrow funds in the amount of soil removal cost estimate within seven (7) business days of receipt. Page 226 Bernell Property Remediation Plan Task List (March 15, 2021) Bernell proposed list of tasks re Remediation Action Plan or Removal Action Work Plan:2512541_1 c.Seller shall cause the soil removal work to occur as required by the Removal Action Work Plan. 4.Confirmatory Sampling and Site Closure. Remediation is complete when DTSC issues either a site certification of completion or a “No Further Action” letter, depending on the agreements with DTSC and parties concerning the remediation scope/thresholds and project circumstances. DTSC site certification may be conditioned upon execution of a deed restriction (Land Use Covenant) if the site cleanup accomplished under the Removal Action Work Plan does not meet DTSC unrestricted use levels. Seller shall complete the following to achieve formal site closure: a.Following completion of the soil removal activities, Seller shall obtain a proposal from a consultant for confirmatory soil sampling, preparation of cleanup completion report and/or Operation and Maintenance Plan, as may be required by DTSC for site closure. i.Seller to provide City with copy of consultant’s proposal for confirmatory soil sampling and preparation of other closure reports as required by DTSC; City shall agree to release escrow funds in the amount of the cost estimate within seven (7) business days of receipt. ii.Seller shall cause all final documentation to be submitted to DTSC for review. b.Seller shall provide the City with a copy of the DTSC “No Further Action” letter upon receipt. c.Return of any remaining escrowed funds to Seller and close of escrow, following confirmation of: completion of VCA project tasks; no outstanding costs or consultant fees; and DTSC site certification or a “No Further Action” letter. Page 227 DATE:April 7, 2021 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Curt Billings, Associate Engineer SUBJECT:Consideration of a Determination that the Etiwanda East Side Widening Project is Categorically Exempt From the California Environmental Quality Act (CEQA) and Authorize the Filing of a Notice of Exemption. (CITY) RECOMMENDATION: Staff recommends that the City Council determine that the Etiwanda East Side Widening Project (Project) is categorically exempt from the provisions of CEQA pursuant to CEQA Guidelines Sections 15301(c) and authorize the filing of the appropriate Notice of Exemption. BACKGROUND: The Project is a midblock street widening that will improve the east side of Etiwanda Avenue from 500 feet north of Whittram Avenue to 320 south of Arrow Route for a length of approximately 800 feet. Etiwanda Avenue is designated a major street in the City’s General Plan with a 100 foot right of way and when fully improved to the City’s policies and goals encouraging complete streets, will have two travel lanes, a bike lane, and sidewalk in each direction. At the Project location, Etiwanda Avenue is currently fully developed on the west side and to the north. To the south of the project, the full right of way has been dedicated but only improved for one 22-foot-wide travel lane with a curb and drive approaches. This Project will remove the existing curb that is 22 feet east of the street centerline and construct a new curb and gutter, 14 feet further east, (36 feet east of the street centerline), construct new drive approaches to match up at existing locations, add street lighting, and a 6 foot wide curb adjacent sidewalk. Existing utilities will be relocated behind the new curb and adjusted to the new grade. A 330 foot-long portion of the Project, encompassing the frontage of two parcels at the north end, will require a 20-foot-wide acquisition of property rights, for a total of 6,600 square feet. The proposed street improvements will reduce the length of traffic queuing at the Arrow Route intersection to the north and thereby reduce wait times and vehicle greenhouse gas emissions. The bike lane, streetlights and sidewalk will improve bike and pedestrian safety. ANALYSIS: CEQA requires that all discretionary projects approved by public agencies in the State of California be analyzed for potential environmental impacts unless the project is exempt by State law or meets the requirements of exemptions listed in the CEQA Guidelines, 14 California Code of Regulations, Section 15000, et seq. Page 228 Page 2 6 8 3 This Project is a minor alteration to existing public and private facilities and is therefore categorically exempt from CEQA pursuant to Section 13501 (c), included below, of Article 19 of the CEQA Guidelines. Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety, and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle- share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes). FISCAL IMPACT: Sufficient funds are budgeted for the Etiwanda East Side Widening Project from the Transportation Fund, Account No. 11243035650/2002124. However, the action proposed herein is a determination of environmental status and does not require a commitment of funding by the City. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the City Council’s vision to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by the construction of high quality improvements that promote a world class community. ATTACHMENTS: Attachment 1 – Vicinity Map Page 229 ATTACHMENT 1 PROJECT# 800-2019-22 ETIWANDA AVENUE EAST SIDE WIDENING NOT TO SCALE Project Site Project Site Page 230 DATE:April 7, 2021 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Lori Sassoon, Deputy City Manager SUBJECT:Consideration of Receipt of Reimbursement from the American Rescue Plan for Costs Related to the COVID-19 Pandemic. (CITY) RECOMMENDATION: Staff recommends that the City Council direct the City Manager and Finance Director to prepare amendments to the FY 2020-21 Budget and FY 2021-22 Draft Budget to recognize the Rescue Plan reimbursements as indicated in this staff report, subject to final approval in the May Amended Budget and FY 2021-22 Budget. BACKGROUND: In March 2021, President Biden signed H.R. 1319, the American Rescue Plan Act. The Act provides $65 billion in direct funding to local governments from the U.S. Treasury to help reimburse cities for costs related to responding to the COVID-19 emergency, offsetting revenues lost as a result of the pandemic, boosting economic recovery, and other related uses for costs incurred through December 31, 2024. The City of Rancho Cucamonga expects to receive approximately $26 million in one-time revenues from the Act. As documented in previous reports, including the recent Mid-Year Budget Report presented to the City Council, the City has had both significant revenue losses and increased costs related to the COVID-19 emergency. ANALYSIS: As of this writing, specific guidance has not yet been released by the U.S. Treasury regarding the process required for receipt of these funds. However, it is clear that the City will be required to submit its plans for the use of the funds that are in accordance with the Act’s stated purposes to help reimburse cities for costs related to responding to the COVID-19 emergency, offsetting revenues lost as a result of the pandemic, boosting economic recovery, and other related uses. Staff has completed an extensive analysis of the costs incurred, as well as revenues lost to date and projected into the future in some cases. These costs are in addition to costs that have been previously reimbursed with CARES act funds and/or anticipated for reimbursement from FEMA local assistance funding. These unreimbursed costs and revenue losses include:  COVID-related salaries and benefits – these are unreimbursed staff costs related to managing all aspects of the City’s response to the pandemic.  Community Services Department revenue losses – CSD’s revenues were nearly eliminated Page 231 Page 2 6 8 2 as most, if not all, of the Department’s revenue-generating activities related to gatherings that were prohibited with the onset of the pandemic. These include Cultural Center, Sports Center, and recreation class and activity revenues.  Sales tax revenue losses for FY 2019-20 and FY 2020-21  Transient Occupancy Tax (TOT) revenue losses from FY 2019-20 and projected through December 2024 – These are estimated into the future using the Greater Ontario Tourism and Marketing District’s projections for expected recovery of travel and tourism  Leave paid as required by the Families First Coronavirus Relief Act (FFCRA) and similar state laws related to paid leave for employees related to COVID-19  Matching funds for County CARES COVID-related infrastructure projects  Unemployment costs  RC Cares staff time – This is the staff time of the cross-departmental team that administered the two RC Cares programs to date. The City’s RC Fiber infrastructure program has also been adversely impacted by the pandemic, as business interruptions and economic impacts have slowed the rate of account growth and associated revenues to use toward debt service. In order to address these impacts, it is recommended that the American Rescue Plan funds be allocated toward the following costs: City of Rancho Cucamonga American Rescue Plan Funding Summary of Non-Reimbursed COVID-Related Costs/Revenue Losses Item Description Amount COVID-related salaries and benefits 876,378$ Fiber Optic lease revenue bonds - pay off debt service 15,160,200$ Community Services Department revenue loss 5,790,021$ General Fund revenue loss 13,594,774$ VEST Program costs 8,515$ FFCRA costs 172,075$ AB1867 Leave Usage 70,750$ CARES Infrastructure matching costs 1,176,888$ Unemployment costs 927,492$ RC Cares staff time 464,262$ HR/Executive Mgmt COVID staff time 965,324$ DoIT hard costs 100,000$ TOTAL 39,306,680$ As noted in the chart above, the City’s costs well exceed the available $25.6 million in revenues from the Act. However, these funds will make significant progress toward providing needed relief and additional fiscal stability for the City. Fully funding the RC Fiber Bonds will eliminate the City’s only significant general obligation debt and allow the RC Fiber program to operate in a net positive position in the near future. With the approval of the Council, staff will propose specific budget adjustments in the upcoming Amended Budget, which will be presented to the Council in May, and incorporate these assumptions into the FY 2021-22 Budget that is currently under development. Page 232 Page 3 6 8 2 FISCAL IMPACT: There is no fiscal impact resulting from this action. Once received and appropriated, the American Rescue Plan Act funds will help to offset COVID-19 impacts on the City’s budget and reserves. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This action is in keeping with the Council’s vision for a sustainable City, which is rooted in fiscal sustainability. ATTACHMENTS: N/A Page 233 DATE:April 7, 2021 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Robert Neiuber, Human Resources Director Jenifer Phillips, Deputy Director of Human Resources SUBJECT:Consideration to Adopt a Resolution Approving a Side Letter Agreement Between the City of Rancho Cucamonga and the Executive Management Employee Group. (RESOLUTION NO. 2021-019) (CITY) RECOMMENDATION: Staff recommends that the City Council adopt the attached resolution approving a side letter agreement between the City of Rancho Cucamonga and the Executive Management Employee Group. BACKGROUND: The City Council previously approved a two-year Memorandum of Understanding (MOU) between the City of Rancho Cucamonga and the Executive Management Employee Group, effective July 1, 2019 to June 30, 2021. In February and March of 2021, the City and Executive Management Employee Group met and conferred in good faith. The parties negotiated a side letter agreement for a one-year extension to the current MOU with no salary increases in recognition of the economic impacts resulting from the pandemic. In addition, the parties agreed to direct deposit and deferred compensation automatic enrollment for new members and a discussion in the fall of 2021 regarding severance agreements. After meeting and conferring in good faith, the Executive Management Group voted to approve the negotiated terms. ANALYSIS: Staff recommends the City Council adopt the attached resolution approving the side letter agreement between the City and the Executive Management Employee Group. Upon approval of this side letter agreement by the City Council, the MOU effective date would be July 1, 2019 to June 30, 2022. FISCAL IMPACT: The negotiated one-year extension to the current MOU will not result in any fiscal impact. Page 234 Page 2 6 8 0 COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the Council’s goal to ensure cooperative and respectful work relations with its employee groups in order to preserve and nurture a sound and inclusive atmosphere for all stakeholders and to attract and retain an exceptional workforce. ATTACHMENTS: Attachment 1 – Resolution No. 2021-019 Attachment 2 - Side Letter Agreement Page 235 RESOLUTION NO. 21- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING A SIDE LETTER AGREEMENT BETWEEN THE CITY OF RANCHO CUCAMONGA AND THE EXECUTIVE MANAGEMENT GROUP WHEREAS, representatives of the City of Rancho Cucamonga (City) and the Executive Management Group have met and conferred pursuant to the provisions of the Meyers-Milias- Brown Act (California Government Code §3500, et seq.) with regard to terms and conditions of employment; and WHEREAS, representatives of the City and the Executive Management Group have agreed upon and presented to this City Council a Side Letter Agreement (see attached Side Letter Agreement) that Amends the Current Memorandum of Understanding effective July 1, 2019, to June 30, 2022, related to adding an additional year to the MOU. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES that said Side Letter Agreement with the Executive Management Group is hereby approved and the City Manager is hereby authorized to sign said Side Letter Agreement on behalf of the City of Rancho Cucamonga, and the City Clerk to attest thereto. PASSED, APPROVED, AND ADOPTED this day of 2021. Attachment 1 Page 236 9 6 3 SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF RANCHO CUCAMONGA AND THE EXECUTIVE MANAGEMENT EMPLOYEE GROUP The City of Rancho Cucamonga ("City") and the Executive Management Employee Group (collectively, the “Parties”) entered into a Memorandum of Understanding ("MOU") that commenced on July 1, 2019, and expires on June 30, 2021. The Parties met and conferred in good faith in February and March of 2021. The Parties agreed to extend the term of the current MOU for one year. The MOU will now expire on June 30, 2022. In addition, the Parties have agreed that direct deposit shall by automatic for new members; deferred compensation participation shall be automatic with an opt-out option for new members; and the City agrees to discuss an at-will executive severance pay in the Fall of 2021. This Side Letter of Agreement shall be incorporated into the MOU. The MOU shall remain in full force and effect except to the extent modified by this Side Letter of Agreement. This Side Letter of Agreement shall not be effective until ratified by the City Council and the membership of the Executive Management Group. For the City of R a n c h o Cucamonga:For the Executive Management Group: John Gillison Jennifer Hunt-Gracia City Manager Executive Management Group Representative Anne McIntosh Executive Management Group Representative Page 237 DATE:April 7, 2021 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Elisa C. Cox, Deputy City Manager Fabian Villenas, Principal Management Analyst SUBJECT:Consideration to Adopt Resolution Supporting the City of Rancho Cucamonga’s Submittal to Congress Member Pete Aguilar for Consideration under the Community Project Funding Initiative. (RESOLUTION NO. 2021-021) (CITY) Staff Report and Resolution No. 2021-021 will be made available and provided prior to the City Council meeting. Page 238 DATE: April 7, 2021 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Elisa C. Cox, Deputy City Manager Fabian Villenas, Principal Management Analyst SUBJECT: Consideration to Adopt Resolution Supporting the City of Rancho Cucamonga’s Submittal to Congress Member Pete Aguilar for Consideration under the Community Project Funding Initiative. (RESOLUTION NO. 2021-021) (CITY) RECOMMENDATION: It is recommended that the City Council consider adopting Resolution No. 2021-021 supporting the City of Rancho Cucamonga’s requests to Congress Member Pete Aguilar for consideration under the FY 2022 Community Project Funding Initiative. BACKGROUND: Last month, Congress took action to consider Community Project Funding (CPF) requests in the Federal government’s appropriations process for Fiscal Year 2022. This targeted funding allows members of Congress to advocate for projects and programs that best serve the needs of their constituents. To ensure that projects are a good use of taxpayer funds, a number of institutional parameters have been established for CPF. These include: • For-profit entities are not allowed to receive CPF funding. • Projects must demonstrate strong evidence of community support. • Funding must be obligated by September 30, 2022. • Community Project Funding is limited to select federal accounts only. • Congressional Members are limited to submitting a maximum of 10 projects for funding consideration. • Congressional Members must verify that they and their immediate family have no financial interest in the proposed projects. As the Representative for California’s 31st Congressional District, Congress Member Aguilar has released a call for CPF proposals with a due date of April 14, 2021. ANALYSIS: Based on the parameters set in place for Community Project Funding, City staff selected three projects for Congress Member Aguilar’s consideration: Library Second Story and Beyond®, Advanced Traffic Management System (Phase 2), and Automated License Plate Readers. Second Story and Beyond® is an 8,100 square foot, play-based, interactive and immersive ITEM D14 – STAFF REPORT Page 2 experience that will be part of the Paul A. Biane Library at Victoria Gardens. It will combine dynamic, interactive museum-style exhibits with robust program spaces to engage the community as creators and innovators through open-ended play. In 2016, tenant improvements were made to the second floor of the Biane Library and included a STEM Lab, Art Studio, Early Learning Area, Workshop space and kitchenette. Second Story and Beyond® not only addresses the educational needs of the region, but also touches on a broader need to develop future leaders in math, science and technology. The project would also help address learning loss that has occurred because of cancelled in-class instruction due to the Pandemic. The City is requesting $1 million in Community Project Funding for exhibits and programming. The Advanced Traffic Management System (ATMS) provides the ability to efficiently manage traffic and increases responsiveness by utilizing real-time traffic data from cameras that receive data and alerts from traffic signals, and subsequently modify signal timing and operations. ATMS improves traffic flow, saving time and money, by employing smart technologies and artificial intelligence that build upon existing networks. It also enables staff to remotely manage and coordinate traffic signals to be responsive to real-time situations such as unexpected traffic patterns, traffic collisions, and emergency evacuations. The City is requesting $1 million in Community Project Funding to complete Phase 2 of the project. Advanced License Plate Readers (ALPRs) are high-speed computer-controlled camera systems that are typically mounted on traffic signal poles or streetlights. Instant real-time data captured by the ALPRs also allows for quick law enforcement action when the system comes across “hot- listed” vehicles – vehicles that are stolen, vehicles identified at the scene of a crime, or vehicle owners suspected of a crime. With the ability to read up to 900 license plates per minute, ALPR technology can provide crucial information to law enforcement when investigating crimes and serves as a force multiplier for the Rancho Cucamonga Police Department. The City is requesting $500,000 in Community Project Funding to install ALPRs at three intersections. Key to the City’s request submittals is demonstrating community support. According to information received, community support can be documented with letters of support, press articles and editorials, inclusion on local and regional planning documents, use plans, or improvement plans, and resolutions passed by city councils. This resolution expresses the City Council’s support for these three projects and their submittal for Congress Member Aguilar’s consideration for CPF funding. The resolution, if approved by the City Council, will be included as one of the documents attached to each of the three CPF requests. FISCAL IMPACT: There is no direct fiscal impact resulting from this action. Should the City be successful in receiving an appropriation, it would positively impact the selected project’s budget. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item supports a number of ongoing City Council goals and values including: • Completing the ALPR ring around Rancho Cucamonga, including all turn movements at all freeway on/off ramps and key major intersections by 2022; • Reduce delays for N/S traffic flow on the Haven Avenue corridor between the 10 freeway and the 210 freeway, particularly during peak congestion periods, by working with the City of Ontario and the San Bernardino County Transportation Agency to implement advanced technology for traffic control communication and control systems by December 2023; • Providing and nurturing a high quality of life for all; and Page 3 • Building and preserving a family-oriented atmosphere. ATTACHMENTS: • Resolution No. 2021-021 RESOLUTION NO. 2021-021 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUPPORTING THE CITY OF RANCHO CUCAMONGA’S SUBMITTAL TO CONGRESS MEMBER PETE AGUILAR FOR CONSIDERATION UNDER THE COMMUNITY PROJECT FUNDING INITIATIVE FOR FISCAL YEAR 2022 WHEREAS, in March 2021, the United States House of Representatives took action to consider Community Project Funding requests in the Federal government’s appropriations process for Fiscal Year 2022; and WHEREAS, this targeted funding allows member of Congress to advocate for projects and programs that best serve the needs of their constituents; and WHEREAS, to ensure that projects are a good use of taxpayer funds, a number of institutional parameters have been established; and WHEREAS, as part of these parameters, Community Project Funding requests must demonstrate strong community support in the form of support letters, press articles and editorials, inclusion on local and regional planning documents, use plans, or improvement plans and resolutions passed by city councils; and WHEREAS, the City of Rancho Cucamonga has selected three projects that best meet the criteria for Community Project Funding consideration: Library Second Story and Beyond®, Automated Traffic Management System, and Advanced License Plate Readers; and WHEREAS, Second Story and Beyond® is an 8,100 square foot, play-based, interactive and immersive experience that will be part of the Paul A. Biane Library at Victoria Gardens; and WHEREAS, Second Story and Beyond combines dynamic, interactive museum-style exhibits with robust program spaces to engage the community as creators and innovators through open-ended play and completes the initial tenant improvements made to the second floor of the Biane Library; and WHEREAS, Second Story and Beyond® addresses the educational needs of the Inland Empire region by developing future leaders in math, science and technology and can address recent learning loss that has occurred because of cancelled in-class instruction due to the Pandemic; and WHEREAS, the Advanced Traffic Management System provides the ability to efficiently manage traffic and increases responsiveness by utilizing real-time traffic data from cameras that receive data and alerts from traffic signals; and ITEM D14 – RESOLUTION WHEREAS, Advanced Traffic Management Systems improves traffic flow, reduces greenhouse gas emissions and saves time and money by employing smart technologies and artificial intelligence; and WHEREAS, Advanced Traffic Management Systems enable the City to be responsive to real-time situations such as unexpected traffic patterns, traffic collisions, emergency evacuations, and other disruptions; and WHEREAS, in 2020 the Rancho Cucamonga City Council established the goal of improving the traffic flow along Haven Avenue, from the 10 freeway and the 210 freeway, including implementing advanced technology for traffic control communication and control systems; and WHEREAS, Automated License Plate Readers are high-speed, computer-controlled camera systems that are typically mounted on traffic signal poles or streetlights; and WHEREAS, Automated License Plate Readers automatically capture vehicle license plate numbers that come into view from passing traffic, along with location, date, and time, and provide crucial information to local law enforcement when investigating crimes; and WHEREAS, Automated License Plate Readers have the ability to read up to 900 plates per minute, serving as a force multiplier and helping law enforcement quickly solve crimes and keep communities safe; and WHEREAS, there have been a number of Automated License Plate Readers installed at key locations throughout the city, however significant gaps in the network still exist; and WHEREAS, in 2020, City Council identified Automated License Plate Readers as a Council goal to build the upon the current network and promote safety and for investigation purposes, with focus on freeway on/off ramps and key intersections. NOW THEREFORE, the Rancho Cucamonga City Council does hereby find, determine, conclude, and resolve as follows: 1. The Rancho Cucamonga City Council recognizes that the Second Story and Beyond, Advanced Traffic Management System and Automated License Plate Readers are city priorities and will greatly benefit the community and the region. 2. The Rancho Cucamonga City Council confirms its support for the submittal of Second Story and Beyond, Advanced Traffic Management System and Automated License Plate Readers as 2022 Community Project Funding requests to Congress Member Pete Aguilar. 3. The Rancho Cucamonga City Council directs staff to submit all appropriate paperwork to Congress Member Aguilar’s office for funding consideration as part of the 2022 appropriations process. The City Clerk shall certify to the adoption of this Resolution PASSED, APPROVED, AND ADOPTED this ____ day of __________ 2021. DATE:April 7, 2021 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Curt Billings, Associate Engineer SUBJECT:Consideration of a Resolution of Necessity for the Acquisition by Eminent Domain of Certain Real Property Interests Located at 8583 Etiwanda Avenue (APN 0229-141-13) for Public Purposes in Connection with the Etiwanda East Side Widening Project. (RESOLUTION 2021-018) (CITY) RECOMMENDATION: Staff recommends that the City Council: 1. Consider the attached Resolution, which is a Resolution of Necessity of the City of Rancho Cucamonga declaring certain real poperty iterests necessary for public purposes and authorizing the acquisition thereof in connection with the City’s Etiwanda East Side Widening Project; 2. Open and conduct a hearing on the adoption of the proposed Resolution of Necessity, receive from City Staff the evidence stated and referred to in this Agenda Report (“Report”), take testimony from any person wishing to be heard on issues A, B, C, and D below, and consider all evidence to determine whether to adopt the proposed Resolution of Necessity, which requires the City Council’s consideration and determination; 3. If the City Council finds, based on the evidence contained and referred to in this Report, the testimony and comments submitted to the City Council, that the evidence warrants the necessary findings with respect to the proposed Resolution of Necessity, then City Staff recommends that the City Council, in the exercise of its discretion, adopt the proposed Resolution of Necessity (which requires a 4/5ths vote of the entire City Council), and authorize the City Attorney’s office to file an eminent domain proceeding to acquire the real property interests described below, which consists of a permanent roadway easement and impacted site improvements (referred to below collectively as the “Subject Property Interests”) from the parcel described below: 8583 Etiwanda Avenue, APN 0229-141-13) (Tower of Power Parcel) An approximate 6,300 square foot permanent roadway easement and impacted site improvements on a portion of the real property for road widening, and related purposes, and all uses necessary or convenient thereto from the real property Page 239 Page 2 6 7 6 located at 8583 Etiwanda Avenue, Rancho Cucamonga, and identified as San Bernardino County Tax Assessor’s Parcel Numbers 229-141-13, which is owned by Tower of Power Corporation (referred to as “Tower of Power Parcel”). The Subject Property Interest, comprised of the above-described permanent roadway easement area, is described more particularly in the Resolution of Necessity. The Resolution of Necessity, with its Exhibits, are attached hereto and incorporated herein by this reference; 4. If the City Council adopts the proposed Resolution of Necessity, authorize the City Attorney’s Office to file and prosecute an eminent domain proceeding for the acquisition of the Subject Property Interest by eminent domain; and 5. Authorize the City Manager to execute all necessary documents. BACKGROUND: If the City Council by previous action taken on April 7, 2021, determines the project categorically exempt from further CEQA review and directs staff to file the appropriate notice of exemption, then the City Council has before it, a proposed Resolution of Necessity for the acquisition by eminent domain of certain real property interests in connection with the City’s proposed Etiwanda East Side Widening Project (“Project”). The proposed Project requires the acquisition of additional right of way for the proposed street widening. The proposed Etiwanda East Side Widening Project commences 500 feet north of Whittram Avenue and ends 320 feet south of Arrow Route. The Project will extend a second traffic and bicycle lane south approximately 800 feet along the east side of Etiwanda Avenue. The existing concrete curb and gutter located 22 feet east of the centerline of Etiwanda Avenue will be removed and replaced with a new concrete curb and gutter located 36 feet east of the centerline. Street lighting and a concrete sidewalk will also be added to the east side of Etiwanda Avenue as part of the construction in the manner proposed, utility poles will be relocated, and existing driveways will be regraded. Furthermore, the project will provide for improved response times in the area for first responders, such as police officers, firefighters, paramedics and emergency medical technicians. The Plans for the Project are on file with the Engineering Services Department and are incorporated herein by this reference. The Project requires the acquisition of permanent easements over portions of two larger parcels for road widening, and related purposes, and all uses necessary or convenient thereto. The City has attempted to negotiate in good faith with the owners of the two larger parcels to acquire the above-described Subject Property Interests and has reached an agreement with one of the owners. The City has been unable to reach a negotiated acquisition for the Subject Property Interest with the owner of record. Based on the timing of the Project, it is necessary that the City consider the proposed Resolution of Necessity at this time. The City seeks to acquire the Subject Property Interest for public use, namely road widening and related purposes, and all uses necessary or convenient thereto in connection with the Project. The City seeks to construct the Project to improve capacity and circulation. The Project was planned and located to minimize the impact on the adjacent properties. The Project requires the acquisition of two small permanent easements over portions of two larger parcels owned by private property owners. The construction of the Project will not result in the displacement of anyone from their residence or business. The City will coordinate the construction with the owner of the Subject Property Interest to minimize the impact of construction Page 240 Page 3 6 7 6 on the parcel. Based on the timing of the Project, it is necessary that the City consider the acquisition by eminent domain of the Subject Property Interest needed from the remaining larger parcel. The City seeks to acquire the Subject Property Interest for public use, namely road widening and related purposes, and all uses necessary or convenient thereto in connection with the Project pursuant to the authority conferred on the City of Rancho Cucamonga to acquire real property by eminent domain by Section 19 of Article 1 of the California Constitution, Government Code Sections 37350, 37350.5, 37351, 40401, and 40404, California Code of Civil Procedure Section 1230.010 et seq. (Eminent Domain Law), including but not limited to Sections 1240.010, 1240.020, 1240.110, 1240.120, 1240.510, 1240.610, 1240.650, and by other provisions of law. For the reasons set forth above, the construction of the Project is in the public interest and necessity and is needed to improve capacity and circulation. Required Findings for Adoption of A Resolution of Necessity Authorizing the Acquisition of the Subject Property Interest by Eminent Domain In order to adopt the proposed Resolution of Necessity for the acquisition by eminent domain of the Subject Property Interest, the City Council must find and determine, that: A. The public interest and necessity require the Project; B. The Project is planned and located in the manner that will be most compatible with the greatest public good and the least private injury; C. The Subject Property Interest described in the Resolution of Necessity is necessary for the Project; and D. The City has made an offer as required by Government Code Section 7267.2 to the owner of record of the real property interests it seeks to acquire. The amount of just compensation is not an issue before the City Council at this hearing. The hearing relates to issues A, B, C, and D above. The amount of just compensation would be determined in the eminent domain proceedings that would be filed if the City Council, in its sole discretion, adopts the proposed Resolution of Necessity. Environmental Analysis If by prior Council action taken on April 7, 2021, the City Council has determined that the environmental effects of the Project were studied and analyzed pursuant to the California Environmental Quality Act (“CEQA”), Public Resources Code Section 21000 et seq., and the CEQA Guidelines, 14 Cal. Code Regs. Section 15000 et seq. (“CEQA Guidelines”), and pursuant to Section 15301 (c) of Article 19 of the State CEQA Guidelines, determined that the Project was categorically exempt as development of a minor alteration to existing public or private facilities , and directed that a Notice of Categorical Exemption be filed on or about April 8, 2021, and that the City has obtained no new information of substantial importance that would require further environmental analysis, then the prior environmental findings are the appropriate findings with respect to the proposed acquisition of the Subject Property Interest. Page 241 Page 4 6 7 6 City’s Actions Pursuant to Government Code Section 7260 et seq. Pursuant to Government Code Section 7260 et seq., the City of Rancho Cucamonga obtained a fair market value appraisal of the Subject Property Interest and the larger parcel of which the Subject Property Interest is a part, set just compensation in accordance with the appraised fair market value, and extended a written offer to the owner of record. The City negotiated in good faith with the record owner. As of the date of this Staff Report, however, the parties have not reached a negotiated agreement. Based on the timing of the Project, it is necessary that the City consider the adoption of the Resolution of Necessity at this time. Following is a summary of the actions taken by the City pursuant to Government Code Section 7260 et seq. 8583 Etiwanda Avenue, (APN 229-141-13) (Tower of Power Parcel) Pursuant to Government Code Section 7260 et seq., the City of Rancho Cucamonga obtained a fair market value appraisal of the Tower of Power Parcel, and the approximate 6,300 square foot area that the City seeks to acquire for a permanent easement, for public use, namely road widening and related purposes. The City set just compensation in accordance with the appraised fair market value, and extended a written offer on November 3, 2020 to Tower of Power, the owner of record. The fair market value appraisal used a date of value of September 10, 2020. The City’s written offer included an informational pamphlet describing the eminent domain process and the record owner’s rights under the Eminent Domain Law. In accordance with Government Code Section 7267.2, the City’s written offer contained a written statement of, and summary of the basis for, the amount it established as just compensation. The offer set forth the date of value utilized by the appraiser and explained the appraiser’s opinion of the highest and best use of the larger parcel. It explained the applicable zoning and General Plan designation of the larger parcel. The City’s offer also summarized the principal transactions relied on by the appraiser to arrive at the appraiser’s opinion of value. In addition, the written offer explained the appraiser’s valuation analysis, including severance damages. It included the City’s comparable market data relied on by the appraiser. Further, the City offered, pursuant to Code of Civil Procedure Section 1263.025, to pay the record owner the reasonable costs, up to $5,000.00, for an independent appraisal of the approximate 31.36 square foot permanent easement area. The City made several attempts to follow up and negotiate with the owner regarding the City’s offer. Based on the timing of the Project, it is necessary for the City Council to consider the adoption of the proposed Resolution of Necessity authorizing the acquisition by eminent domain of the Subject Property Interest needed from the Tower of Power Parcel. City’s Actions Pursuant to Code of Civil Procedure Section 1245.235 Pursuant to Code of Civil Procedure Section 1245.235, the City sent a letter and a notice by first- class mail dated March 15, 2021 to the record owner of the Subject Property Interest the City seeks to acquire from the Tower of Power Parcel, informing them of the City’s intent to consider at its April 7, 2021 meeting, the adoption of a resolution of necessity for the acquisition by eminent domain of the Subject Property Interest. The notice advised the record own of their right to appear and be heard regarding the City’s proposed adoption of the Resolution of Necessity by filing, within fifteen days of the date the notice was mailed, a written request with the City to appear at the hearing. The notice specifically informed the record owner of the Subject Property Interest that they have an opportunity to appear before the City Council and raise questions about whether Page 242 Page 5 6 7 6 the public interest and necessity require the Project; whether the Project is planned or located in the manner that will be most compatible with the greatest public good and the least private injury; and whether the Subject Property Interest the City seeks to acquire from the owner of record is necessary for the Project. On March 29, 2021, the owner of record submitted a request to be heard to the City Clerk via email (Attachment 3). As discussed above, based on the proposed timing of the Project, it is necessary for the City Council to consider the adoption of the proposed Resolution of Necessity at this time. This hearing relates to issues A, B, C, and D below. REQUIRED FINDINGS FOR ADOPTION OF RESOLUTION OF NECESSITY A. The Public Interest and Necessity Require the Project. The Project, as planned and designed, is in the public interest and necessity and is needed to improve traffic circulation and efficiency in this area of the City. The proposed Project requires the acquisition of additional right of way for the proposed street widening. The proposed Etiwanda East Side Widening Project commences 500 feet north of Whittram Avenue and ends 320 feet south of Arrow Route. The Project will add a second lane of northbound traffic and a northbound bicycle lane to the east side of Etiwanda Avenue. The existing concrete curb and gutter located 22 feet east of the centerline of Etiwanda Avenue will be removed and replaced with a new concrete curb and gutter located 36 feet east of the centerline. Street lighting and a concrete sidewalk will also be added to the east side of Etiwanda Avenue as part of the construction in the manner proposed, utility poles will be relocated, and existing driveways will be regraded. Furthermore, the project will provide for improved response times in the area for first responders, such as police officer, firefighters, paramedics and emergency medical technicians. The Street Improvement Plans for the Project are on file with the Engineering Services Department and are incorporated herein by this reference. Accordingly, the Project will benefit the residents and businesses of the City and the community as a whole. The Project, as planned and designed, is consistent with the Circulation Element of the General Plan. The City seeks to acquire the Subject Property Interests for public use, namely road widening and related purposes, and all uses necessary or convenient thereto in connection with the Project. The City seeks to construct the Project to improve circulation by widening the public right-of-way. The Project was planned and located to minimize the impact on the adjacent properties. The Project requires the acquisition of a permanent easement over portions of two larger parcels owned by private property owners. The construction of the Project will not result in the displacement of any person from their residence or business. The City will coordinate the construction with the owners of the Subject Property Interests to minimize the impact of construction on the parcels. The City has reached an agreement with the owner of one of the parcels, but has been unable to reach an agreement with the remaining property owner. Based on the timing of the Project, it is necessary that the City consider the acquisition by eminent domain of the Subject Property Interest needed from the remaining parcel. Page 243 Page 6 6 7 6 The public use for which the City seeks to acquire the Subject Property Interest, namely road widening and related purposes, and all uses necessary or convenient thereto, will not unreasonably interfere with or impair the continuance of the public use to which any easement holders may have appropriated the area (Code of Civil Procedure Section 1240.510). Further, the Project may require the relocation of several utilities to the proposed new right-of-way area. The public use for which the City seeks to acquire the Subject Property Interest, namely road widening and related purposes, and all uses necessary or convenient thereto, is a more necessary public use within the meaning of Code of Civil Procedure Section 1240.650 than the uses to which public utility easement holders have appropriated any utility easements located in the Subject Property Interest that are affected by the Project. Accordingly, the City is authorized to acquire the Subject Property Interest pursuant to Code of Civil Procedure Sections 1240.510, 1240.610, and 1240.650. B. The Project is Planned and Located in the Manner that will be Most Compatible with the Greatest Public Good and the Least Private Injury. The Project is planned and located in the manner that is most compatible with the greatest public good and the least private injury. The proposed Project requires the acquisition of additional right of way for the proposed street widening. The proposed Etiwanda East Side Widening Project commences 500 feet north of Whittram Avenue and ends 320 feet south of Arrow Route. The Project will add a second lane of northbound traffic and a northbound bicycle lane to the east side of Etiwanda Avenue. The existing concrete curb and gutter located 22 feet east of the centerline of Etiwanda Avenue will be removed and replaced with a new concrete curb and gutter located 36 feet east of the centerline. Street lighting and a concrete sidewalk will also be added to the east side of Etiwanda Avenue as part of the construction in the manner proposed, utility poles will be relocated, and existing driveways will be regraded. Furthermore, the project will provide for improved response times in the area for first responders, such as police officer, firefighters, paramedics, and emergency medical technicians. The Street Improvement Plans for the Project are on file with the Engineering Services Department and are incorporated herein by this reference. Accordingly, the Project will benefit the residents and businesses of the City and the community. The Project is planned and located to minimize the impact on the adjacent properties. The Project requires the acquisition of a permanent easement over portions of two larger parcels owned by private property owners. The construction of the Project will not result in the displacement of any person from their residence or business. The City will coordinate the construction with the owner of the Subject Property Interest to minimize the impact of construction on the parcel. Based on the timing of the Project, it is necessary that the City consider the acquisition by eminent domain of the Subject Property Interest. Further, the public use for which the City seeks to acquire the Subject Property Interest, namely road widening and related purposes, and all uses necessary or convenient thereto, will not unreasonably interfere with or impair the continuance of the public use to which any easement holders may have appropriated the area (Code of Civil Procedure Section 1240.510). Further, the Project may require the relocation of several utilities to the proposed new right-of-way area. The public use for which the City seeks to acquire the Subject Property Interest, namely public road widening and Page 244 Page 7 6 7 6 related purposes, and all uses necessary or convenient thereto, is a more necessary public use within the meaning of Code of Civil Procedure Section 1240.650 than the uses to which public utility easement holders have appropriated any utility easements located in the Subject Property Interest that are affected by the Project. Accordingly, the City is authorized to acquire the Subject Property Interest pursuant to Code of Civil Procedure Sections 1240.510, 1240.610, and 1240.650. C. The Subject Property Interest Described in the Resolution of Necessity is Necessary for the Project. The City seeks to construct the Project, as planned and designed, to improve traffic circulation and efficiency in this area of the City. The proposed Project requires the acquisition of additional right of way for the proposed street widening. The Project will add a second lane of northbound traffic and a northbound bicycle lane to the east side of Etiwanda Avenue. The existing concrete curb and gutter located 22 feet east of the centerline of Etiwanda Avenue will be removed and replaced with a new concrete curb and gutter located 36 feet east of the centerline. Street lighting and a concrete sidewalk will also be added to the east side of Etiwanda Avenue as part of the construction in the manner proposed, utility poles will be relocated, and existing driveways will be regraded. Furthermore, the project will provide for improved response times in the area for first responders, such as police officer, firefighters, paramedics and emergency medical technicians. The City cannot construct the Project without the acquisition of the following Subject Property Interest, which is described more particularly in the Resolution of Necessity: 8583 Etiwanda Avenue, APN 229-141-13) (Tower of Power Parcel) An approximate 6,300 square foot permanent easement and impacted site improvements over a portion of the real property for public road widening and related purposes, and all uses necessary or convenient thereto from the real property located at 8583 Etiwanda Avenue, Rancho Cucamonga, and identified as San Bernardino County Tax Assessor’s Parcel Number 229-141-13, which is owned by Tower of Power Corporation. As stated above, the public use for which the City seeks to acquire the Subject Property Interest, namely public road widening and related purposes, and all uses necessary or convenient thereto, will not unreasonably interfere with or impair the continuance of the public use to which any easement holders may have appropriated the area (Code of Civil Procedure Section 1240.510). Further, the Project may require the relocation of several utilities to the proposed new right-of-way area. The public use for which the City seeks to acquire the Subject Property Interest, namely public road widening and related purposes, and all uses necessary or convenient thereto, is a more necessary public use within the meaning of Code of Civil Procedure Section 1240.650 than the uses to which public utility easement holders have appropriated any utility easements located in the Subject Property Interest that are affected by the Project. Accordingly, the City is authorized to acquire the Subject Property Interest pursuant to Code of Civil Procedure Sections 1240.510, 1240.610, and 1240.650. Page 245 Page 8 6 7 6 D. The City has made an offer as required by Government Code Section 7267.2 to the owner of record of the Subject Property Interest it seeks to acquire from the subject parcel. The City, pursuant to Government Code Section 7260 et seq., obtained a fair market value appraisal of the Subject Property Interest, set just compensation in accordance with the fair market value and extended a written offer to the owner of record of the Subject Property Interest. As detailed above, the City extended to the owner of record of the Subject Property Interest, a written offer pursuant to Government Code Section 7267.2 to acquire the Subject Property Interest for public use, namely public road widening and related purposes, and all uses necessary or convenient thereto. Specifically, the City extended a written offer to the following record owner of the Subject Property Interest: Tower of Power Corporation The City extended a written offer to Tower of Power Corporation to purchase an approximate 6,300 square foot permanent easement and impacted site improvements over a portion of the real property for public road widening and related purposes, and all uses necessary or convenient thereto from the real property located at 8583 Etiwanda Avenue, Rancho Cucamonga, and identified as San Bernardino County Tax Assessor’s Parcel Number 229-141-13. Incorporation of Above-Referenced Documents: The following documents on file with the City Clerk’s Office and/or the Engineering Services Department, which are referenced in this report, are incorporated herein by this reference: Resolution of Necessity (attached hereto) City of Rancho Cucamonga General Plan Offer letter to the record owner of the Subject Property Interest Notice pursuant to Code of Civil Procedure Section 1245.235 to record owner of the Subject Property Interest Street Improvement Plans for Project Environmental Documents relating to Project ANALYSIS: CEQA requires that all discretionary projects approved by public agencies in the State of California be analyzed for potential environmental impacts unless the project is exempt by State law or meets the requirements of exemptions listed in the CEQA Guidelines, 14 California Code of Regulations, Section 15000, et seq. The Project was studied and analyzed for potential environment effects as required by the CEQA Guidelines. Pursuant to Section 15301 (c) of Article 19 of the CEQA Guidelines, Staff has determined that the Project is characterized as Existing Facilities, meeting the conditions described in Section 15301 (c) of Article 19 of the CEQA Guidelines. Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety, and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle- share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian Page 246 Page 9 6 7 6 crossings, street trees, and other similar alterations that do not create additional automobile lanes). FISCAL IMPACT: Sufficient funds are budgeted for the Etiwanda East Side Widening Project and this property acquisition from the Transportation Fund, Account No. 11243035650/2002124 COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the City Council’s vision to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by the construction of high quality improvements that promote a world class community. ATTACHMENTS: Attachment 1 – Vicinity Map Attachment 2 – Resolution No. 2021-018 Attachment 3 – Owner’s Request to Be Heard Page 247 ATTACHMENT 1 PROJECT# 800-2019-22 ETIWANDA AVENUE EAST SIDE WIDENING NOT TO SCALE Project Site Project Site Page 248 Resolution No. 2021-___ – Page 1 of 5 RESOLUTION 2021 -XXX A RESOLUTION OF THE CIT Y COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DECLARING CERTAIN REAL PROPERTY INTERESTS NECESSARY FOR PUBLIC PURPOSES AND AUTHORIZING THE ACQUISITION THEREOF IN CONNECTION WITH THE ETIWANDA EAST SIDE WIDENING PROJECT (PERMANENT EASEMENT OVER A PORTION OF APN 229 -141-13) WHEREAS, the City of Rancho Cucamonga (“City”) is a municipal corporation in the County of San Bernardino, State of California; and WHEREAS, the City seeks to construct the Etiwanda East Side Widening Project (“Project”). The proposed Project requires the acquisition of additional right of way for the proposed street widening. The proposed Project commences 500 feet north of Whittram Avenue and ends 320 feet south of Arrow Route. The Project will extend a second lane of northbound traffic and a northbound bicycle lane to the east side of Etiwanda Avenue. The existing concrete curb and gutter located 22 feet east of the centerline of Etiwanda Avenue will be removed and replaced with a new concrete curb and gutter located 36 feet east of the centerline. Street lighting and a concrete sidewalk will also be added to the east side of Etiwanda Avenue as part of the construction in the manner proposed, utility poles will be relocated, and existing driveways will be regraded. Fu rthermore, the project will provide for improved response times in the area for first responders, such as police officer, firefighters, paramedics and emergency medical technicians. All work is consistent with the City’s General Plan of Circulation. The Street Improvement Plans for the Project are on file with the Engineering Services Department and are incorporated herein by this reference; and WHEREAS, the environmental effects of the Project were studied and analyzed pursuant to the California Environmental Quality Act (“CEQA”), Public Resources Code Section 21000 et seq ., and the CEQA Guidelines, 14 Cal. Code Regs. Section 15000 et seq . (“CEQA Guidelines”). Pursuant to Section 15301 (c) of Article 19 of the State CEQA Guidelines, City Staff has determined that the Project was categorically exempt as a minor alteration to existing public and private facilities project. WHEREAS , if the City Council, by previous action taken on April 7, 2021, determines the project categorically exempt from further CEQA review and directs staff to file the appropriate notice of exemption, then the environmental findings are the appropriate findings with respect to the proposed acquisition of the Subject Property Interests, and the City Council has before it, a proposed Resolution of Necessity for the acquisition by eminent domain of certain real property interests in connection with the City’s proposed Etiwanda East Side Widening Project (“Project”). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho Cucamonga as follows: SECTION 1. The Rancho Cucamonga City Council adopts Resolution 2021-___, A Resolution of the City Council of the City of Rancho Cucamonga, California, declaring certain real property interests necessary for public purposes and authorizing the acquisition thereof in connection with the Etiwanda East Side Widening Project (A permanent easement and impacted site improvements on a portion of APN 229-141-13). Page 249 Resolution No. 2021-___ – Page 2 of 5 SECTION 2. The City seeks to acquire by eminent domain the real property interest described below in Section 3 of this Resolution for public use, namely public road widening and related purposes, and all uses necessary or convenient thereto in connection with the Etiwanda East Side Widening Project pursuant to the authority conferred on the City of Rancho Cucamonga to acquire real property by eminent domain by Section 19 of Article 1 of the California Constitution, Government Code Sections 37350, 37350.5, 37351, 40401, and 40404, California Code of Civil Procedure Section 1230.010 et seq. (Eminent Domain Law), including but not limited to Sections 1240.010, 1240.020, 1240.110, 1240.120, 1240.510, 1240.610, 1240.650, and by other provisions of law. SECTION 3. The City seeks to acquire an approximate 6,300 square foot permanent easement (“Subject Property Interest”) over a portion of the real property located at 8583 Etiwanda Avenue, Rancho Cucamonga, California, and identified as San Bernardino County Tax Assessor’s Parcel Number 229-14 1-13 (“Tower of Power Pa rcel”) in connection with the Project. The Subject Property Interest is described more particularly in Exhibit “A” and depicted on Exhibit “B”, which are attached hereto and incorporated herein by this reference. SECTION 4. The environmental effects of the acquisition of the Subject Property were studied as an integral part of the environmental review for the Project. In connection with the proposed Resolution of Necessity, on April 7, 2021, City staff reviewed the environmental documentation prepared in connection with the Project. Pursuant to the criteria of Section 15162 of the CEQA Guidelines and Section 21166 of the Public Resources Code, City staff concluded that no substantial changes have occurred in the Project, no substantial changes have occurred in the circumstances under which the Project is undertaken, and that the City has obtained no new information of substantial importance that would require further environmental analysis. These environmental findings are the appropriate findings with respect to the proposed acquisition of the Subject Property Interest. SECTION 5. The Project, as planned and designed, is in the public interest and necessity and is needed to improve traffic circulation and efficiency, as more fully explained below: A. The proposed Project requires the acquisition of additional right of way for the proposed street improvements. The proposed Project requires the acquisition of additional right of way for the proposed street widening. The proposed Project commences 500 feet north of Whittram Avenue and ends 320 feet south of Arrow Route. The Project will extend a second lane of northbound traffic and a northbound bicycle lane to the east side of Etiwanda Avenue. The existing concrete curb and gutter located 22 feet east of the centerline of Etiwanda Avenue will be removed and replaced with a new concrete curb and gutter located 36 feet east of the centerline. Street lighting and a concrete sidewalk will also be added to the east side of Etiwanda Avenue as part of the construction in the manner proposed, utility poles will be relocated, and existing driveways will be regraded. Furthermore, the project will provide for improved response times in the area for first responders, such as police officer, firefighters, paramedics and emergency medical technicians. All work is consistent with the City’s General Plan of Circulation. B. The proposed Project will reduce traffic congestion and improve ingress and egress for adjoining properties and side streets. Accordingly, the Project will benefit the residents and businesses of the City and the community as a whole. C. The Project, as planned and designed, is consistent with the Circulation Element of the General Plan. The City seeks to acquire the Subject Property Interest for public use, namely public road widening and related purposes, and all uses necessary or convenient Page 250 Resolution No. 2021-___ – Page 3 of 5 thereto in connection with the Project. The City seeks to construct the Project to improve traffic circulation in this section of the City. D. The Project was planned and located to minimize the impact on the adjacent properties. The Project requires the acquisition a permanent easement over portions of two larger parcels owned by private property owners. The construction of the Project will not result in the displacement of any person from their residence or business. The City will coordinate the construction with the owner of the Subject Property Interest to minimize the impact of construction on the parcel. Based on the timing of the Project, it is necessary that the City consider the acquisition by eminent domain of the Subject Property Interest needed from the remaining larger parcel. SECTION 6. A. Pursuant to Government Code Section 7260 et seq., the City of Rancho Cucamonga obtained an updated fair market value appraisal of the Tower of Power Parcel, the approximate 6,300 square foot permanent easement the City seeks to acquire for public use, namely public road widening and related purposes, and all uses necessary or convenient thereto. B. The City set just compensation in accordance with the appraised fair market value, and extended a written offer on November 3, 2020 to Tower of Power Corporation, the owner of record. The fair market value appraisal used a date of value of September 10, 2020 . C. The City’s written offer included an informational pamphlet describing the eminent domain process and the record owner’s rights under the Eminent Domain Law. In accordance with Government Code Section 7267.2, the City’s written offer contained a written statement of, and summary of the basis for, the amount it established as just compensation. The offer set forth the date of value utilized by the appraiser and explained the appraiser’s opinion of the highest and best use of the larger parcel. It explained the applicable zoning and General Plan designation of the larger parcel. The City’s offer also summarized the principal transactions relied on by the appraiser to arrive at the appraiser’s opinion of value. In addition, the written offer explained the appraiser’s valuation analysis, including severance damages. It included the City’s comparable market data relied on by the appraiser. Further, the City offered, pursuant to Code of Civil Procedure Section 1263.025, to pay the record owner the reasonable costs, up to $5,000.00, for an independent appraisal of the approximate 6,300 square foot permanent easement. SECTION 7. The City provided written notice to the owner of record, pursuant to Code of Civil Procedure section 1245.235 of the City Council’s intent to consider the adoption of a Resolution of Necessity for the acquisition of the Subject Prope rty Interest by eminent domain. SECTION 8. The public use for which the City seeks to acquire the Subject Property Interest, name ly public road widening and related purposes, and all uses necessary or convenient thereto, will not unreasonably interfere with or impair the continuance of the public use to which any easement holders may have appropriated the area (Code of Civil Procedure Section 1240.510). Further, the Project may require the relocation of several utilities to the proposed new right-of-way area. The public use for which the City seeks to acquire the Subject Property Interest, namely public road widening and related pu rposes, and all uses necessary or convenient thereto, is a more necessary public use within the meaning of Code of Civil Procedure Section 1240.650 than the uses to which public utility easement holders have appropriated any utility easements located in the area of the Subject Property Interest that are affected by the Project. Accordingly, Page 251 Resolution No. 2021-___ – Page 4 of 5 the City is authorized to acquire the Subject Property Interest pursuant to Code of Civil Procedure Sections 1240.510, 1240.610, and 1240.650. SECTION 9. Based on the evidence presented at the hearing regarding the Project, including the Agenda Report and documents referenced therein and any oral and written testimony at the hearing, the City Council hereby finds and determines that: A. The public interest and necessity require the Project; B. The Project is planned and located in the manner that will be most compatible with the greatest public good and the least private injury; C. The Subject Property Interest described more particularly in Exhibit “A” and depicted on Exhibit “B” hereto, is necessary for the Project; and D. The City has made the offer required by Government Code Section 7267.2 to the record owner of the Subject Property the City seeks to acquire. SECTION 10. The findings and declarations contained in this Resolution are based upon the record before the City Council, including the Agenda Report and all documents referenced therein, all of which are incorporated herein by this reference, and any testimony and/or comments submitted to the City by the record owner and or the owner’s representative(s). These documents include, but are not limited to the City of Rancho Cucamonga’s General Plan, the offer letter sent to the owner pursuant to Government Code Section 7267.2, the notice to the record owner pursuant to Code of Civil Procedure Section 1245.235 of the City’s intent to consider the adoption of the Resolution of Necessity, Street Improvement Plans for the Project, and the Notice of Exemption for the Project. SECTION 11. The City Council of the City of Rancho Cucamonga hereby authorizes and directs the City Attorney’s Office to take all steps necessary to commence and prosecute legal proceedings in a court of competent jurisdiction to acquire an approximate 6,300 square foot permanent easement for the Project. The Subject Property Interest is described more particularly on Exhibit “A” and depicted on Exhibit “B” hereto. SECTION 12. The City Council of the City of Rancho Cucamonga hereby authorizes the City Manager to execute all necessary documents in connection with the eminent domain proceeding. SECTION 13. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this 7th day of April 2021 . ________________________ L. Dennis Michael, Mayor City of Rancho Cucamonga ATTEST: Page 252 Resolution No. 2021-___ – Page 5 of 5 Janice C. Reynolds, City Clerk City of Rancho Cucamonga APPROVED AS TO FORM: James L. Markman, City Attorney Richards, Watson & Gershon CERTIFICATION: I, Janice C. Reynolds, City Clerk of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution 2021-___, was duly adopted by the City Council of the City of Rancho Cucamonga, California, at a regular meeting thereof held on the 7th day of April, 2021, by the following vote, to wit: AYES: NOES: ABSTAIN: ABSENT: ___________________________ Janice C. Reynolds, City Clerk City of Rancho Cucamonga, California Page 253 &nbsp;&nbsp;Page 254 &nbsp;&nbsp;Page 255 &nbsp;&nbsp;Page 256 &nbsp;&nbsp;Page 257 1 Subject:FW: Eminent Doman on Aprll 7,2021 From: Robert Soto <topbatteryco@verizon.net>   Sent: Monday, March 29, 2021 2:27 PM  To: City Clerk <City.Clerk@cityofrc.us>  Cc: Welday, Jason <Jason.Welday@cityofrc.us>  Subject: Eminent Doman on Aprll 7,2021   CAUTION: This email is from outside our Corporate network. Do not click links or open attachments unless you   recognize the sender and know the content is safe.   Hello Jason, I'm aware of the hearing taking place on April 7, 2021 on regards to my property at 8583 Etiwanda Ave. I would like to be part of the hearing if I can be of any assistance. Please let me know. I have no objection to the project as long as the city of Rancho Cucamonga/ Caltrans are willing to pay me what the land is worth and the impact that's going to affect my business. Thank You, Robert Soto Tower of Power Corp. Page 258 Etiwanda Avenue East Side Project •Public Hearing Resolution of Necessity Necessary Findings A.The public interest and necessity require the project. B.The proposed project is planned and located in the manner that will be most compatible with the greatest public good and least private injury. C.The subject property interests described in each Resolution of Necessity are necessary for the proposed project. D.The City has made an offer as required by Government Code Section 7267.2 to each of the owners of record of the real property it seeks to acquire. Etiwanda Avenue East Side Project From 500 feet north of Whittram Avenue to 320 feet south of Arrow Route Existing Project Site Public Need •Truck traffic is increasing to peak capacity. Existing Conditions Public Need •Conform to the General Plan •Extend the second vehicle travel lane, bike lane and sidewalk, to reduce traffic congestion. •Separates bicyclists and pedestrians from sharing the vehicle lane with commercial trucks, to improve safety. Proposed Improvements Right -of-Way Needs / Offers Lightning PM LLC 300 SF of Property Rights Escrow opened with Property Owner Tower of Power Corp. 6300 SF of Property Rights Needed for project Right -of-Way Needs Tower of Power Corp. 6300 SF of Property Rights Needed for project Necessary Findings A.The public interest and necessity require the project. B.The proposed project is planned and located in the manner that will be most compatible with the greatest public good and least private injury. C.The subject property interests described in each Resolution of Necessity are necessary for the proposed project. D.The City has made an offer as required by Government Code Section 7267.2 to each of the owners of record of the real property it seeks to acquire. ( DATE:April 7, 2021 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jennifer Hunt-Gracia, Community Services Director David Eoff, Senior Planner Jennifer Brown, Management Analyst I SUBJECT:Consideration of Resolution No. 2021-016 Adopting the Central Park Master Plan and Resolution No. 2021-017 Certifying the Environmental Impact Report for the Master Plan. (RESOLUTION NO. 2021-016 & RESOLUTION NO. 2021-017)(CITY) RECOMMENDATION: Staff recommends the City Council adopt Resolution No. 2021-016, approving the Central Park Master Plan and Resolution No. 2021-017 certifying the Environmental Impact Report for the Master Plan. BACKGROUND: From June 2017 through early 2018, a robust community engagement process was conducted to solicit community feedback on the development of the Central Park Master Plan. This process included multiple online surveys, multiple Community Workshops, various staff study sessions, Commission and Council study sessions, and a Live Facebook broadcast event. The result of this process allowed the City Council to confirm the direction of the Central Park Master Plan Update and ultimately approve a draft version of the document. In February 2018, following the approval of the draft, Council solidified their desire to move the project forward and directed staff to initiate the preparation of the Environment Impact Report (EIR). The EIR is the final step needed to formally make the Master Plan effective. In April 2019, City Council awarded a contract to Tetra Tech, Inc, to prepare a Programmatic EIR for the proposed Central Park Master Plan. Tetra Tech Inc, has completed the EIR document to accompany the final Central Park Master Plan, making the document and EIR ready for formal adoption and certification by City Council. ANALYSIS: The Central Park Master Plan is a comprehensive planning document which defines the development of the remaining, undeveloped land (roughly 76 acres) at Central Park located west of the existing Senior Center and Community Center. The Master Plan is designed with community inspired recreation elements that incorporate a “phased” approach towards development. This “phased” approach is carried out by establishing fiscally achievable project segments ranging in size from roughly 2 acres to 11 acres. Each segment has the ability to be its Page 259 Page 2 6 2 6 own buildable section, which allows the City to construct, properly operate, and maintain each area without relying on the entire park to be completed. This also provides the City with flexibility to pursue different funding opportunities so that when funding becomes available, park development can continue within the framework of the comprehensive community inspired vision. Before the Master Plan can become effective it is required to undergo environmental review in compliance with the California Environmental Quality Act (CEQA) to determine if the implementation of the Master Plan will cause any significant environmental impacts. Following direction from City Council in 2019, a contract was awarded to Tetra Tech, Inc. to prepare a Program Environmental Impact Report and all necessary technical studies for the Central Park Master Plan. A Program EIR benefits projects such as these because it can be based on a series of actions that can be characterized as one large project. This provides an advantage of looking at the whole action, which in this case is the development of Central Park, in a more thorough manner than might occur if each phase or project were analyzed on an individual basis. As projects occur, they will still require some level of analysis in light of the Program EIR to determine whether additional environmental review or studies are needed. However, if it is determined by the City that no new impacts would occur or no new mitigation measures would be needed, the City can approve the project as being within the scope of the Program EIR and no further environmental review would be required. Tetra Tech has completed the CEQA process and prepared the Final Program EIR for the Central Park Master Plan. The Program EIR defined the “project” to include all of the individual elements proposed in the Central Park Master Plan, with the exception of the amphitheater, which has been analyzed under a separate CEQA process. Some elements were assessed at a program-level because specific project details were unknown at the time of the EIR preparation. However, other elements that had detailed information available and were expected to occur in the near future were able to be receive a project-level assessment. The project-level assessment provides a higher-level analysis of the project, due to more available project information, which further minimizes the need for future environmental analysis. The list below includes elements that received project-level assessment and elements that received program-level assessment. Project-Level Element A: Pacific Electric Trail Head Element B: Terraced Gardens Element C: Water Conservation/Demonstration Garden Element J: Dog Park Element L: Recreation Pool Site Improvement: Central Park’s existing roadway, Central Park Drive Program-Level Element E: Universal Accessible Playground Element F: Viticulture Pavilion and Vineyards Element G: Upper Picnic and Event Area Element H: Event Parking Area Element I: Adventure Area Parking and Event/Picnic Area Element K: Multi-purpose Facility and Parking Element M: Tennis Courts Element N: Maintenance Yard Element O: Deer Creek Channel Trail Page 260 Page 3 6 2 6 The Final Program EIR has also been prepared to describe the disposition of environmental issues raised in the comments received on the proposed Project’s Draft Program EIR. During the public review period of the Draft Program EIR, four comment letters were received, and all comments were noted and/or addressed in the Final Program EIR. At the completion of the EIR process, the analysis determined that with the inclusion of identified regulatory requirements and the implementation of project-specific mitigations, any potential impacts would be reduced to less than significant, and therefore would not result in any significant unavoidable impacts. With the Final Program EIR, the City has now completed the final step of the Central Park Master Plan. FISCAL IMPACT: There is no fiscal impact associated with the adoption of the Central Park Master Plan and certification of the Final Program EIR. Formal adoption of the Master Plan will be useful in applying for funding as opportunities become available and for seeking public-private partnerships for appropriate project elements. The EIR will help with time and cost savings as future projects will unlikely need additional environmental documentation preparation. In 2019, the City was awarded a grant in the amount of $3 million dollars from the State of California as part of the 2019-2020 State budget. The funding was specifically requested for the dog park because it is one of the smaller segments of the overall master plan, and many of the dog park components will be useful for future improvements to Central Park. The dog park also gained high interest from the community, which expressed a desire for a centrally located dog park that could effectively serve more residents. The grant performance period is from July 1, 2019 through June 30, 2022. Construction on the dog park is expected to begin in the Summer of this year. The completion of this EIR and the project-level assessment of the dog park will allow staff to break ground on schedule without additional environmental review, and it will also aid in reaching the park’s deadline of being complete by the end of this year or early 2022. Staff also applied for the final round of Prop 68 Statewide Parks Program funding on March 12, 2021, in hopes of securing funding for the Central Park Amphitheater (Element D). The City will be notified in late summer 2021 if the application is successful. Should the City be awarded funding, the Initial Study and Mitigated Negative Declaration previously completed for the Amphitheater will reduce the expenses and time needed to begin construction and will also help reach the program’s project opening goal of 2025. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: City Council has identified a specific goal of obtaining funding for another phase of Central Park within 1 to 3 years. The adoption of the Central Park Master Plan and the certification of the Final Program EIR may not specifically accomplish this Council goal but it will certainly play a valuable role in the progress towards its accomplishment. The Master Plan will help with grant applications and funding opportunities, while the EIR will help with cost savings and process streamlining. Additionally, the adoption of the Master Plan and certification of the EIR will support the Council’s Core Values by working towards continuous improvement, providing and enhancing a safe healthy community for all, and providing and nurturing a high quality of life. ATTACHMENTS: Attachment 1 – City Council Resolution 2021-016 Certification of the Final Program EIR Attachment 2 – City Council Resolution 2021-017 Adoption of the Central Park Master Plan Page 261 RESOLUTION NO. 2021-016 AN RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE CENTRAL PARK MASTER PLAN, AND MAKING FINDINGS IN SUPPORT THEREOF A. Recitals. 1. The City of Rancho Cucamonga (the “City”) prepared the Central Park Master Plan Update (the “Plan”) to update the conceptual development of the remaining undeveloped acres of Central Park, located at the north west corner of Base Line Road and Milliken Avenue. 2. A copy of the final Plan is attached hereto as Exhibit “A” and is incorporated herein by this reference. 3. On April 7, 2021, the City Council conducted a duly noticed public hearing on the final plan and concluded the hearing on that date. 4. All legal prerequisites prior to the adoption of this Resolution have occurred. B. Findings. 1. Recitals. The City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. CEQA. The Central Park Master Plan Update (the “Project”) have been environmentally reviewed pursuant to the provisions of the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the City’s Local CEQA Guidelines. The City concluded that there was substantial evidence that the Project might have a significant environmental impact on several resources and therefore determined that an EIR for the Project must be prepared in order to analyze the Project’s potential impacts on the environment. A Draft EIR was prepared and circulated for public review and comment, and a Final FEIR was reviewed by the City Council. By separate Resolution No. 2021-017, the City Council has: (i) made the required CEQA findings and determinations, (ii) certified the Final EIR and (d) adopted a Mitigation Monitoring and Reporting Program for the Project. Resolution No. 2021-017 is incorporated herein by reference and made a part hereof as if fully set forth herein. The documents and other materials that constitute the record on which this determination was made are located in the Planning Department and are in the custody of the Planning Director. Further, the mitigation measures set forth therein are made applicable to the Project. 3. Based upon all available evidence presented to the City Council during the above- referenced public hearing on April 7, 2021, including written and oral staff reports, together with public testimony, the City Council hereby specifically finds as follows: a. The Plan is the result of extensive community outreach and public input, using a combination of in person and online outreach techniques. b. The Plan is composed of recreation areas and elements that relate to the existing open drainage channel spine and is anchored by the senior and community centers to the east and the proposed recreation pool, multi-purpose facility and tennis courts to the west. Page 262 RESOLUTION NO. 2021-016 CENTRAL PARK MASTER PLAN UPDATE April 7, 2021 Page 2 c. The Plan removes some previously considered amenities, relocates other amenities and adds new amenities based on public input. d. The Plan proposes adding new elements to the Park in phases, so the City can build a phase once it has the funding to both construct and properly operate and maintain the new elements. The implementation of smaller 3-10 acres parcels will allow the City flexibility to develop portions of the park as funds become available. e. Approval of the Plan would not be materially injurious or detrimental to adjacent properties and the Plan is consistent with the goals and polices relating to public health and recreation under the General Plan. f. The findings set forth in this Resolution reflect the independent judgment of the City Council. Certification. The City Clerk shall certify to the adoption of this Ordinance. ___________________________________ L. Dennis Michael, Mayor ATTEST: ___________________________________ Janice C. Reynolds, City Clerk I, Janice C. Reynolds, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Resolution was passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on the 7th day of April, 2021, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: Page 263 RESOLUTION NO. 2021-016 CENTRAL PARK MASTER PLAN UPDATE April 7, 2021 Page 3 Exhibit A Central Park Master Plan Page 264 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA January 29, 2018 Page 265 Page 266 INTRODUCTION Executive Summary History / Things We’ve Heard reVISION / Community Outreach Outreach Summary Site Plan (Master Plan) Phasing Plan with Acreage Event Areas Trail Routes Site Utilities Grading Master Plan Preliminary Water Quality Plan Landscape Irrigation Master Plan Access, Circulation, Parking Site Signage Landscape Character & Cross Sections Potential Public / Private Partnerships Site Furniture Amenities 1 3 5 7 9 11 13 15 17 21 25 29 33 37 41 47 53 55 1 INTRODUCTION Rancho Cucamonga Central Park is now and has always been viewed as a unique place within the heart of the city. Central Park is not like any other park in the city. It is a refuge, an escape from the urban confines into nature. Central Park is intended to contain recreation elements not typically found in other areas of the city. The community and its elected leaders have continuously preserved this design philosophy for Rancho Cucamonga Central Park, from the first approved master plan developed in 1989 through today. In 2017 the Rancho Cucamonga City Council approved efforts for a Central Park Master Plan Update. The new update would reVision the remaining park space and identify smaller (3-10 acre), buildable sections comprised of financially responsible amenities, so that when funding becomes available, park development could continue within the framework of a comprehensive community inspired vision. Major changes to the previous Master Plan include: • Relocated / Larger Amphitheater • Reduction of Large Parking Lots • Removal / Reduction of Family Aquatics Center • Removal of Large Lakes • Removal of Fire Station (Built Elsewhere) New elements to the Master Plan Include: • Development of a Universal Accessible Playground • Viticulture Pavilion (grape vine preservation) • Adventure Area • Recreation Pool • Dog Park (4.4 acres) • Water Treatment and Bioswale Facilities • Developable Phases in 3-10 Acre Sizes Page 267 2 Page 268 Introduction EXECUTIVE SUMMARY History / Things We’ve Heard reVISION / Community Outreach Outreach Summary Site Plan (Master Plan) Phasing Plan with Acreage Event Areas Trail Routes Site Utilities Grading Master Plan Preliminary Water Quality Plan Landscape Irrigation Master Plan Access, Circulation, Parking Site Signage Landscape Character & Cross Sections Potential Public / Private Partnerships Site Furniture Amenities 1 3 5 7 9 11 13 15 17 21 25 29 33 37 41 47 53 55 EXECUTIVE SUMMARY In 1984, the City Council acquired approximately 103.4 gross acres of land located at the northwest corner of Milliken Avenue and Base Line Road for a park that would serve the whole city and become a major public resource on the order of other great parks in other major cities. The City negotiated a purchase agreement with Lewis Homes to acquire the Central Park property over a ten year period through a land purchase agreement and note. Central Park was placed into the City’s General Plan and the property was reserved for future park purposes. During the late 1980’s a Central Park Task Force was organized to begin workshops on the development of a conceptual master plan for Central Park. No revenue was available for its construction nor was there any real time line for plan development. Approved in 1987, the original Park Master Plan integrated the cultural and sports-related needs of the community, as well as the need for a large open park setting. The Master Plan contained three major use areas or elements: the OmniCenter, Sports Complex (non sports fields), and Park and Open Space. • The OmniCenter was envisioned to contain five separate but integrated components: a central library, a community center, a children’s theater and lecture hall, a fine arts center and museum, and finally a one acre central plaza. • The Sports Complex contained a multi-purpose facility, recreation center, swim complex and tennis complex. It purposefully did not include sports fields as the Task Force and City Council determined that these elements were available at other parks within the city and wanted Central Park to be unique in providing grand amenities not located at other locations. • Park and Open Space was perhaps the most important element and was the link tying the other two elements together. It provide a variety of active and passive recreation opportunities to draw people from all over the city. The park area contained two lakes with a stream and waterfalls, group and individual picnic areas, a performance pavilion on the lake’s edge with natural amphitheater seating, children’s play areas, a botanical garden, interpretive trail and a series of walking paths throughout the park. Throughout the last thirty years the vision for Central Park revolved around an Olmstedian Philosophy. The idea that a design’s psychology and the visual effects on people can be an antidote to the stress and artificialness of urban life. Central Park in New York was built on this principle, an escape from the urban confines into nature. Walkways are wide curving elements through passive areas where build structures are worked into the landscape and surroundings. The Rancho Cucamonga Central Park Master Plan presented here is this philosophy while being responsive to dynamic economic conditions and most importantly, the recreation needs of the community. As part of the Master Plan Update, the City and RJM Design Group conducted an extensive community outreach and public input process. This community outreach was designed to illustrate to the community the historical design and development of Central Park to date, seek public input for its future development. A combination of local community workshops, online surveys, social networking, and a live Facebook broadcast were conducted to develop the resulting Master Plan. The Master Plan reflects the historical design philosophy, is responsive to the past planning efforts, includes modern community inspired recreation elements, and incorporates a phased approach providing for fiscally achievable projects of 3-10 acres. 3Page269 4 Page 270 Introduction Executive Summary HISTORY / THINGS WE’VE HEARD reVISION / Community Outreach Outreach Summary Site Plan (Master Plan) Phasing Plan with Acreage Event Areas Trail Routes Site Utilities Grading Master Plan Preliminary Water Quality Plan Landscape Irrigation Master Plan Access, Circulation, Parking Site Signage Landscape Character & Cross Sections Potential Public / Private Partnerships Site Furniture Amenities 1 3 5 7 9 11 13 15 17 21 25 29 33 37 41 47 53 55 HISTORY / THINGS WE’VE HEARD Central Park has a long history of planning and development. In preparation for community input, a historical timeline of Central Park’s development, planning, as well as economic events that impacted the park was compiled. Additionally, in preparation for developing a meaningful public dialogue, informative updates were developed based on early feedback from the community. This information was made available online as well as in printed material. 5Page271 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA HISTORY / THINGS WE’VE HEARD 6 Page 272 Introduction Executive Summary History / Things We’ve Heard REVISION / COMMUNITY OUTREACH Outreach Summary Site Plan (Master Plan) Phasing Plan with Acreage Event Areas Trail Routes Site Utilities Grading Master Plan Preliminary Water Quality Plan Landscape Irrigation Master Plan Access, Circulation, Parking Site Signage Landscape Character & Cross Sections Potential Public / Private Partnerships Site Furniture Amenities 1 3 5 7 9 11 13 15 17 21 25 29 33 37 41 47 53 55 reVISION / COMMUNITY OUTREACH As part of the Master Plan Update the City and RJM Design Group conducted an extensive community outreach and public input process. This community outreach was designed to illustrate to the community the historical design and development of Central Park to date, and seek public input and garner support for its future development. The following summary illustrates the events, when they were held, and number of participants involved. Outreach Event Date Participants Staff Focus Group June 29, 2017 14 FlashVote Survey 1 July 19, 2017 669 Online Survey 1 August 1-14, 2017 454 Workshop ONE August 15, 2017 80 FlashVote Survey 2 September 13, 2017 568 Workshop TWO September 19, 2017 50 Workshop THREE October 9, 2017 60 Facebook Live Broadcast October 19, 2017 180 reactions Online Survey 2 October 19, 2017 553 7Page273 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA REVISION / COMMUNITY OUTREACH 8 Staff Focus Group When: June 29 2017, 8-11am Where: City Hall Why: Discuss with staff the planning and development history of Central Park from 1987 to today. Review the Current Master Plan, latest updates, current amenities and solicit input regarding next steps and the future of Central Park. Topics: Current Master Plan Most Recent Updates Current Amenities Group Discussion How Many: 2 groups / 14+ participants AUGUST SETPEMBER NOVEMBER-JANUARY FEBRUARYJUNE2017 2018JULY Community Workshop 1 When: August 15, 2017 6-8pm Where: Goldy S. Lewis Community Center in Central Park Why: Community workshop to solicit input as to the Community’s likes, dislikes, and issues for the park’s development going forward. Introduction and history of the Master Plan Development, purpose, process, opportunities/constraints. Topics: Like the Most Like the Least Key Issues / Concerns How: Individual / Group Responses Group Presentations Consensus Summary How Many: 7 groups/ 80+ participants Community Workshop 2 When: September 19, 2017 6-8pm Where: Goldy S. Lewis Community Center in Central Park Why: Community workshop to solicit input as to the Community’s desire for potential modifications to park programming. Introduction and history of the Master Plan Developed consensus items, web survey results and potential program refinements. Topics: How do you envision what the identified amenities look like? How: Dot Exercise Dot Review / Comment Cards How Many: 50+ participants Community Workshop 3 When: October 9, 2017, 6-8pm Where: Goldy S. Lewis Community Center in Central Park Why: Community workshop to solicit input as to the Community’s desired prioritized park elements. Introduction and history of the Master Plan Development, purpose, process, opportunities/constraints, previously developed consensus items, web survey results, and consensus program refinements. Topics: What are the Top 5 Recreation Facilities Needed What are the Top 5 Recreation Programs Needed How: Individual - Group Review How Many: 8 groups / 60+ participants ESRI 123 Online Survey 1 When: August 1-14, 2017 Where: Online Why: Online survey distributed by the City in collaboration with RJM Design to solicit community engagement and feedback from citizens for what they would like to see in Central Park when funding for the Master Plan becomes available. Topics: Overall Quality of Rancho Cucamonga Parks Frequency of Attendance Importance of Amenities Important Improvements Desired Importance of Central Park Master Plan ReVISION Questions about the ReVISION Process How Many: 456 participants Flash Vote Survey 1 When: July 19, 2017 Where: Online Flash Vote Why: Online web survey to solicit responses from community members on their views and attitudes to the previous park elements and potential recommendations for additional program elements. Topics: How often you visit a park in RC? Rate the overall quality of parks? What have you done at a park? Additional Comments How Many: 669 local participants RC Reach Out When: February 26, 2018 Where: Central Park/Community Senior Center Why: To share Draft Master Plan with community illustrating their efforts, ideas, and concerns that went into the Master Plan. Joint Commission/Council Mtg When: July 31, 2017 Where: Cultural Center Why: To review history of Central Park planning efforts and solicit planning ideas and direction from both Commission and Council. City Council Meeting When: February 7, 2018 Where: City Hall Why: To review Draft Master Plan, community outreach, and begin environmental study. Flash Vote Survey 2 When: September 13, 2017 Where: Online Flash Vote Why: Online web survey to solicit responses from community members on their views and attitudes to the previous park elements and potential recommendations for additional program elements. Topics: Do you visit Central Park? What did you know about Central Park prior to reading the survey? How do you expect to give your input, if at all, as part of the reVISION process? Which methods do you use to get information about city projects and events? Additional comments How Many: 568 local participants Facebook Live When: October 19, 2017 3pm Where: Facebook Live Video Why: Community outreach to solicit and respond to “live” questions regarding the Master Plan Development, purpose, process, survey results, developed consensus items, and prioritized park elements. How Many: 19,400+ people reached, 15,900+ video views 180+ reactions, comments & shares 546 post clicks 5,900+ minutes of video watched ESRI 123 Online Survey 2 When: October 19-Nov 1, 2017 Where: Online Why: 2nd Online survey distributed by the City in collaboration with RJM Design to solicit community engagement and feedback from citizens for what they would like to see in Central Park when funding for the Master Plan becomes available. Topics: Describe your ideal Central Park Preferred Facilities and Ranking Preferred Programs and Ranking Usage of Pacific Electric Trail How do you get to Central Park Funding Options Additional Comments How Many: 553 participants OCTOBER Page 274 Introduction Executive Summary History / Things We’ve Heard reVISION / Community Outreach OUTREACH SUMMARY Site Plan (Master Plan) Phasing Plan with Acreage Event Areas Trail Routes Site Utilities Grading Master Plan Preliminary Water Quality Plan Landscape Irrigation Master Plan Access, Circulation, Parking Site Signage Landscape Character & Cross Sections Potential Public / Private Partnerships Site Furniture Amenities 1 3 5 7 9 11 13 15 17 21 25 29 33 37 41 47 53 55 OUTREACH SUMMARY What did we hear? Multiple methods were employed to maximize the community input. Online surveys, Community Workshops, and a Live Facebook broadcast event were held to solicit community feedback on the development of the Central Park Master Plan. Throughout the process, program and park elements were recorded in each of the outreach tools. The following is a summary of the data collected and what elements we heard most often among all of the tools. 9Page275 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA OUTREACH SUMMARY 10 Top Programs: • All-Inclusive Programs • City-Wide Events • Community Garden • Concerts in the Park • Farmers Market / Stand • Maintenance / Operational Funding • Picnics Top Active Facilities: • Multi-Purpose Facility • Recreation Pool • Tennis Courts Top Passive Facilities: • Amphitheater • Demonstration Gardens / Vineyards • Dog Park • Open Space / Nature Area / Natural • Picnic Shelter • Playground Shade • Shade • Walking / Running Path / Trails Community Outreach Tools Activity PoolAdventure Park / Play / ThemesBall FieldsBasketball CourtsCommunity CenterDisc GolfFamily Aquatics CenterGymIndoor Event SpaceOlympic Pool / Competition Pool (50 M)ParkourPublic / Private Partnership Facilities (Revenue Generating)Recreation PoolRopes / Fitness / Exercise Course/OppsSkating Features Soccer FieldsSports Center / FieldsTennis CourtsTot LotUniversal PlayWater Features(Splash Pad / Spray Mist)AmphitheaterAquatics, Lakes, Waterways, Streams, Dry StreamsAviary Benches Bike PathBocce BallBridle Trails / EquestrianCommunity GardensCorporate PicnicDemonstration Gardens / VineyardsDining TerraceDog Mulch AreaDog ParkDog Water AreaDrinking FountainsFamily Picnic / Picnic TablesFarmers MarketFood Trucks Lakeside PavilionMaintenance/ Area / YardMuseum(Local culture, history)Open Space / Nature Area / NaturalOutdoor Event Area / Space / PavilionParkingPassive Recreation AreaPicnic ShelterPlaces to rest and relaxPlayground ShadePublic ArtReflection GardenRestaurantsRestroom BuildingSecurity / SafetyShadeSolar PanelsStorageTerrace GardenTrail Heads / MarkersWalking / Running Path / TrailsWater Activity (Fishing, Canoeing, Kayaking, Paddle Boats)Individual Staff Sessions x x x x x x x x x x x x x x x x x x x Staff Focus Group x x x x x x x x x x x x x x x x x x x x Community Workshop 1 x x x x x x x x x x x x x x x x x x x x x x Community Workshop 2 x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x Community Workshop 3 x x x x x x x x x x x x x x x x x x x x x x x x x x x x x Flash Vote 1 (Q4)x x x x x x x x x x x x x x x x x x x x x x x x x x x x Flash Vote 2 (Q5)x x x x x x x x x x x x x x x x x x x Online Survey 1 x x x x x x x x x x x x x x x x x x x x x x x x x Online Survey 2 x x x x x x x x x x x x x x x x x x x x x x Total 5 4 4 3 1 1 1 3 2 2 2 4 7 3 2 2 3 7 3 3 4 8 5 1 1 5 4 2 5 3 6 1 5 7 4 2 4 1 1 1 1 1 9 5 4 4 8 4 7 1 2 2 5 5 6 1 2 1 4 9 4 Passive ElementsActive Elements Community Outreach Tools All‐Inclusive ProgramsAquaticsArts and Crafts FairArts in the ParkCitywide EventsCommunity GardenConcerts in the ParkDog Play Area/Adoption CenterExercise CourseExercise PavilionFarmers Market/StandMaintenance / Operational FundingOutdoor DiningOutdoor Theatre (Shakespeare in the Park)PicnicsPlayground Equipment / Special Needs EquipmentPublic/Private PartnershipSecondary Community CenterWater GardenIndividual Staff Sessions x xxxx x xx x x x x xxx Staff Focus Group x xxxx x xxx x x x x xxx Community Workshop 1 x Community Workshop 2 xx x x x x Community Workshop 3 xxxxxxx x x x x x x x x Flash Vote 1 (Q4)x x xx x x Flash Vote 2 (Q5)xx x Online Survey 1 x Online Survey 2 xxxx xxx x x x x Total 5 224555 3 4456345 4 422 Programs Page 276 Introduction Executive Summary History / Things We’ve Heard reVISION / Community Outreach Outreach Summary SITE PLAN (MASTER PLAN) Phasing Plan with Acreage Event Areas Trail Routes Site Utilities Grading Master Plan Preliminary Water Quality Plan Landscape Irrigation Master Plan Access, Circulation, Parking Site Signage Landscape Character & Cross Sections Potential Public / Private Partnerships Site Furniture Amenities 1 3 5 7 9 11 13 15 17 21 25 29 33 37 41 47 53 55 SITE PLAN (MASTER PLAN) The Central Park Master Plan incorporates the ideas compiled in an extensive community outreach process. The plan focuses on the remaining, undeveloped 70 acres of land located west of the Phase 1 Senior and Community Centers at Central Park. The Master Plan is composed of recreation areas and elements that relate to the existing open drainage channel spine and is anchored by the Senior and Community Centers to the east and the proposed Recreation Pool, Multi-Purpose Facility, and Tennis Courts to the west. The park will provide a variety of both active and passive zones and uses for groups of all ages. The Universal Accessible Playground will provide access to opportunity for people of all ages and abilities to promote play, physical activity, sociability, and learning. The Adventure Area will promote a unique outdoor experience for personal physical development, leadership, and team building. The core of the park features the “Great Lawn”, Viticulture Pavilion and Amphitheater, creating a flexible park area for large community event gatherings and celebrations. 11Page277 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA SITE PLAN 0’ 120’ 240’ 480’12 Page 278 13 Introduction Executive Summary History / Things We’ve Heard reVISION / Community Outreach Outreach Summary Site Plan (Master Plan) PHASING PLAN WITH ACREAGE Event Areas Trail Routes Site Utilities Grading Master Plan Preliminary Water Quality Plan Landscape Irrigation Master Plan Access, Circulation, Parking Site Signage Landscape Character & Cross Sections Potential Public / Private Partnerships Site Furniture Amenities 1 3 5 7 9 11 13 15 17 21 25 29 33 37 41 47 53 55 PHASING PLAN WITH ACREAGE In 2005, the City of Rancho Cucamonga dedicated the first Phase of Rancho Cucamonga Central Park, which is located in the eastern portion of the site. Phase 1 includes 29 acres of beautifully landscaped parkland and a 57,000 square foot state of the art Senior and Community Center. The Master Plan for the remaining +/- 70 acres Central Park site identifies proposed phasing of implementation with “smaller 3 to 10 acre parcels”. The smaller parcel sizes will allow the City flexibility to develop portions of the park as funds become available. The suggested phase order does not represent the sequence of improvements and sub-phases may occur within each of the identified phase. Sequence of phasing will need to consider grading (cut and fill), utility services and roadway infrastructure, programming and priorities and ongoing operation and maintenance costs. 13Page279 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA PHASING PLAN WITH ACREAGE 0’ 120’ 240’ 480’ 21 3 1 PHASING I. ADVENTURE AREA PARKING AND EVENT / PICNIC AREA J. DOG PARK K. MULTI-PURPOSE FACILITY AND PARKING L. RECREATION POOL M. TENNIS COURTS N. MAINTENANCE YARD O. DEER CREEK CHANNEL TRAIL A. PACIFIC ELECTRIC TRAIL HEAD B. TERRACED GARDENS C. WATER CONSERVATION / DEMONSTRATION GARDEN D. AMPHITHEATER E. UNIVERSAL ACCESSIBLE PLAYGROUND F. VITICULTURE PAVILION G. UPPER PICNIC AREA AND EVENT AREA H. EVENT PARKING AREA NOTES: 1. Phase order does not represent actual sequence of areas for improvement. 2. Sub-phasing of improvements may occur within each identified phase. BASE LINE ROAD MILLIKEN AVE.DEER CREEK CHANNELA 2.6 AC. C 4.4 AC. B 5.2 AC. E 4.7 AC. F 6.7 AC. D 11 AC. I 9.5 AC. H 4.4 AC. G 2.6 AC. M 3.1 AC. L 2.7 AC. K 6.4 AC. N 1.6 AC. O 4.1 AC. J 4.4 AC. I I L O 14 Page 280 Introduction Executive Summary History / Things We’ve Heard reVISION / Community Outreach Outreach Summary Site Plan (Master Plan) Phasing Plan with Acreage EVENT AREAS Trail Routes Site Utilities Grading Master Plan Preliminary Water Quality Plan Landscape Irrigation Master Plan Access, Circulation, Parking Site Signage Landscape Character & Cross Sections Potential Public / Private Partnerships Site Furniture Amenities 1 3 5 7 9 11 13 15 17 21 25 29 33 37 41 47 53 55 EVENT AREAS Central Park will be home to a wide variety of community events and celebrations hosted by the City or private / corporate / individual groups and partnerships. The park will have the flexibility of holding a number of different events simultaneously with the capability of separating event areas in order to control traffic and crowds. Event Parking areas will accommodate overflow parking needs during such events, and can be used as large open space passive areas during normal non-event park hours. • Summer Concerts in the Park • Summer Movies in the Park • Street Fairs • Bike / Foot Race 15Page281 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA EVENT AREAS 0’ 120’ 240’ 480’16 21 3 1 EVENT AREAS EVENT AREA POTENTIAL EVENT AREA (ROADWAY CLOSURE) ACCESS, CIRCULATION, EVENT AREA PARKING RESTROOMS BASE LINE ROAD MILLIKEN AVE.DEER CREEK CHANNELTENNIS COURTS MULTI- PURPOSE FACILITY RECREATION POOL PARKING PICNIC AND EVENT AREA UPPER PICNIC AND EVENT AREA UNIVERSAL ACCESSIBLE PLAYGROUND TERRACED GARDENS WATER CONSERVATION / DEMONSTRATION GARDENS PACIFIC ELECTRIC TRAIL HEAD PARKING PARKING DOG PARK DEER CREEK CHANNEL TRAIL MAINTENANCE YARD ADVENTURE AREA AMPHITHEATER THE GREAT LAWN VITICULTURE PAVILION PARKING LEFT TURN POCKET PARKING PARKING THE GREEN EVENT PARKING REINFORCED SUBSURFACE EVENT PARKING REINFORCED SUBSURFACE LAKE Page 282 Introduction Executive Summary History / Things We’ve Heard reVISION / Community Outreach Outreach Summary Site Plan (Master Plan) Phasing Plan with Acreage Event Areas TRAIL ROUTES Site Utilities Grading Master Plan Preliminary Water Quality Plan Landscape Irrigation Master Plan Access, Circulation, Parking Site Signage Landscape Character & Cross Sections Potential Public / Private Partnerships Site Furniture Amenities 1 3 5 7 9 11 13 15 17 21 25 29 33 37 41 47 53 55 TRAIL ROUTES The Central Park loop trail system will provide opportunities for the community to participate in physical activity promoting the health and well-being of residents and visitors alike. Multiple trail routes are identified at distances of 1K, 3K and 5K. The routes will have signs to differentiate each trail loop with milestone markers to provide the casual jogger/walker and runner with a pacing system. Each route is designed to minimize roadway crossing, providing continuous, uninterrupted experiences. • 1 Kilometer Routes Three separate 1K loop fun runs are located in three distinct areas of Central Park – Multi-Purpose Facility, Great Lawn and Adventure Area, and Senior / Community Center - “Sports Run” starts and finishes at the lawn area across from the Multi-Purpose Facility. - “Vineyard Run” starts and finishes at the Great Lawn south of the Viticulture Pavilion and loops around the Adventure Area and the Picnic and Event Area. This route is considered the Fitness Course with five exercise stations located along the trail. - “Community Run” encircles the senior center and community center which starts and finishes at the Oval Green. • 3 Kilometer Routes “Central Park Run” starts and finishes at the Great Lawn and follows the perimeter of the park along Base Line Road, Milliken Avenue, Pacific Electric Trail, and Deer Creek Channel. • 5 Kilometer Routes “Grand Central Park Tour” provides a tour of all the park amenities, where the “tour” begins at the Great Lawn. The route follows the perimeter of the park and intertwines through the interior of Central Park and finishing back at the Great Lawn. 17Page283 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA TRAIL ROUTES 1K 0’ 120’ 240’ 480’18 21 3 1 BASE LINE ROAD MILLIKEN AVE.DEER CREEK CHANNELSTART / FINISHSTART / FINISH START / FINISH 12 3 1K 1- COMMUNITY RUN - 1.13K TOTAL 2- VINEYARD RUN - 1.09K TOTAL 3- SPORTS RUN - 1.07K TOTAL TRAIL CROSSING AT INTERSECTION OR PARKING LOT TRAIL ROUTE MARKERS - PORCELAIN, BRONZE OR PECAST IN GROUND MARKERS Page 284 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA TRAIL ROUTES 3K 0’ 120’ 240’ 480’19 21 3 1 BASE LINE ROAD MILLIKEN AVE.DEER CREEK CHANNELSTART / FINISH 3K CENTRAL PARK RUN - 3.08K TOTAL TRAIL CROSSING AT INTERSECTION OR PARKING LOT TRAIL ROUTE MARKERS - PORCELAIN, BRONZE OR PECAST IN GROUND MARKERS Page 285 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA TRAIL ROUTES 5K 0’ 120’ 240’ 480’20 21 3 1 BASE LINE ROAD MILLIKEN AVE.DEER CREEK CHANNELSTART / FINISH 5K GRAND CENTRAL PARK TOUR - 5.29K TOTAL TRAIL CROSSING AT INTERSECTION OR PARKING LOT TRAIL ROUTE MARKERS - PORCELAIN, BRONZE OR PECAST IN GROUND MARKERS OR CITY OPERATED ROUTE MARKERS FOR ORGANIZED EVENTS Page 286 Introduction Executive Summary History / Things We’ve Heard reVISION / Community Outreach Outreach Summary Site Plan (Master Plan) Phasing Plan with Acreage Event Areas Trail Routes SITE UTILITIES Grading Master Plan Preliminary Water Quality Plan Landscape Irrigation Master Plan Access, Circulation, Parking Site Signage Landscape Character & Cross Sections Potential Public / Private Partnerships Site Furniture Amenities 1 3 5 7 9 11 13 15 17 21 25 29 33 37 41 47 53 55 SITE UTILITIES The utilities have been compiled based on existing and proposed information available from the utility companies. The Master Plan includes the design of sewer, water, storm drain, electric, gas, telephone, data and cable TV, as well their impacts on the project. Electric Services will be provided by SCE or RCMU (if available). On the north side of Base Line Road, exists an underground Edison transmission line (66KV) and distribution line which provides electric service for Phase 1 at Central Park Drive and Base Line Road. The distribution line that runs parallel can service subsequent phases of park development, including the Recreation Pool, Tennis Courts and the Multi-Purpose Facility. Electric service will be available at Spruce Avenue and Base Line Road. Telephone, gas and cable TV exist along Base Line Road as well, and will be utilized to service the future development phases. The pick-up points for subsequent phases for electric, telephone, gas and cable TV are located at the northeast corner of Base Line Road and Spruce Avenue. Across the intersection at the southwest corner is the connection point for fiber. In order to reduce construction cost a joint on-site dry utility trench will be located along Central Park Drive, directly behind the curb which will include electrical, cable, telephone, fiber and gas. The joint utility trench will tie into the phase development, north of the Senior Center. From this main trench, lateral utility trenches will service the Viticulture Pavilion and Amphitheater, Multi-Purpose Facility, Recreation Pool and Tennis Courts, and Maintenance Yard. Facilities directly adjacent to one another will be split in order to accommodate phased development. 21Page287 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA EXISTING SITE UTILITIES 0’ 120’ 240’ 480’22 213 1 BASE LINE ROAD MILLIKEN AVE.DEER CREEK CHANNELSEWER CONNECTION TO DEER CREEK CHANNEL OPEN CHANNEL 24” RCP 40” 42” 30” 24” 24” 36”18” SEWER GAS WATER STORM DRAIN ELECTRIC CATV/VERIZON CATV/VERIZON ELECTRIC SCE TRANSMISSION STORM DRAIN WATER (12” LINE) GAS OPEN DRAINAGE CHANNEL STORM DRAIN WATER SEWER SCE TRANSMISSION AND DISTRIBUTION CATV / VERIZON GAS ELECTRIC Page 288 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA CONCEPTUAL DRY UTILITIES 0’ 120’ 240’ 480’23 21 3 1 PROPOSED CITY FIBER EXISTING CITY FIBER PROPOSED JOINT TRENCH EXISTING JOINT TRENCH PROPOSED GAS EXISTING GAS OPEN CHANNEL NOTE: ALL JOINT TRENCHES SHOULD HAVE FIBER TO ALLOW FOR DISTRIBUTION THROUGH-OUT THE SITE TO SERVE CAMERAS AND OTHER DEVICES AND EQUIPMENT. CITY FIBER OPTIC SPLICE BOX PICK UP POINT FOR TELCO, GAS, CABLE TV ELEC, CATV, TELCO, FIBER, GAS TRENCH SERVICE LOCATION BASE LINE ROAD MILLIKEN AVE.DEER CREEK CHANNEL21 3 1 LOCATE JOINT TRENCH DIRECTLY BEHIND CURB SERVICE LOCATION SERVICE LOCATION SERVICE LOCATION DATA CENTER P3 public private partnerships DRY UTILITIES P3 public private partnerships Page 289 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA CONCEPTUAL WET UTILITIES 0’ 120’ 240’ 480’24 21 3 1 PROPOSED WATER (8” RECYCLED, PURPLE PIPE) EXISTING WATER PROPOSED SEWER EXISTING SEWER CITY FIBER OPTIC SPLICE BOX PICK UP POINT FOR TELCO, GAS, CABLE TV LOCATE JOINT TRENCH DIRECTLY BEHIND CURB BASE LINE ROAD MILLIKEN AVE.DEER CREEK CHANNELSERVICE LOCATION SERVICE LOCATION ELEC, CATV, TELCO, FIBER, GAS TRENCH SERVICE LOCATION OPEN CHANNEL P3 public private partnerships WET UTILITIES Page 290 INTRODUCTION Executive Summary History / Things We’ve Heard reVISION / Community Outreach Outreach Summary Site Plan (Master Plan) Phasing Plan with Acreage Event Areas Trail Routes Site Utilities GRADING MASTER PLAN Preliminary Water Quality Plan Landscape Irrigation Master Plan Access, Circulation, Parking Site Signage Landscape Character & Cross Sections Potential Public / Private Partnerships Site Furniture Amenities 1 3 5 7 9 11 13 15 17 21 25 29 33 37 41 47 53 55 GRADING MASTER PLAN Detailed grading studies and cut and fill calculations have been developed to generate the final Master Plan grading concept. The Grading Master Plan indicates a shortage of fill, in particular the parking area at the Multi-Purpose Facility and Amphitheater. The shortage may be mitigated by increase of cut soil along the northern property edge of the site or import of soils from other private developer projects within the City needing to export soil. However, any soil brought on-site should be tested and evaluated prior to use. Preliminary grading studies have been prepared to include the entire park site with consideration to the existing Senior and Community Center in Phase 1. The grading will incorporate best management practices for treatment of storm water runoff to include; bioretention basins to be located within each proposed phase of development. 25Page291 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA EXISTING TOPOGRAPHY 0’ 120’ 240’ 480’26 Page 292 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA GRADING MASTER PLAN 0’ 120’ 240’ 480’27 21 3 1 EVENT AREAS GRADING MASTER PLAN SLEEVES PROPOSED GRADES Page 293 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA CUT AND FILL ANALYSIS 0’ 120’ 240’ 480’28 December 6, 2017 Job Title: Job Number Description Cut CuYds Cut SqFt Fill CuYds Fill SqFt Mass Excavation 81,200 1,510,652 134,366 1,681,179 Import 53,167 CY Total Area 3,191,842 SF 73.27 Acres Earthwork Volume Analysis THE DATA AND INFORMATION PRESENTED HEREIN HAVE BEEN PRODUCED CONSISTANT WITH INDUSTRY STANDARDS,BY OPERATORS EXERCISING REASONABLE SKILL AND CARE.THIS DATA AND INFORMATION IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY. NO GUARANTEE OR WARRANTY EXPRESSED OR IMPLIED IS MADE WITH RESPECT TO THE ACCURACY OF THIS DATA OR INFORMATION.IN NO EVENT WILL EARTHWORK CALCULATION SERVICES BE LIABLE FOR ANY LOSS OF PROFIT OR ANY OTHER COMMERCIAL DAMAGE INCLUDING BUT NOT LIMITED TO SPECIAL,INCIDENTAL, CONSEQUENTIAL OR OTHER DAMAGES RESULTING FROM THE USE OF THIS INFORMATION OR DATA. 3001 Redhill Ave, Building 5 Suite 219, Costa Mesa CA 92626 Phone (714) 666-8900 E-Mail: MAIL@DIRTESTIMATOR.COM Website: WWW.DIRTESTIMATOR.COM 7H11 RCCP Park Volume Change Per 0.10ft: 11,821 CY December 6, 2017 Job Title: Job Number Description Cut CuYds Cut SqFt Fill CuYds Fill SqFt Mass Excavation 81,200 1,510,652 134,366 1,681,179 Import 53,167 CY Total Area 3,191,842 SF 73.27 Acres Earthwork Volume Analysis THE DATA AND INFORMATION PRESENTED HEREIN HAVE BEEN PRODUCED CONSISTANT WITH INDUSTRY STANDARDS,BY OPERATORS EXERCISING REASONABLE SKILL AND CARE.THIS DATA AND INFORMATION IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY. NO GUARANTEE OR WARRANTY EXPRESSED OR IMPLIED IS MADE WITH RESPECT TO THE ACCURACY OF THIS DATA OR INFORMATION.IN NO EVENT WILL EARTHWORK CALCULATION SERVICES BE LIABLE FOR ANY LOSS OF PROFIT OR ANY OTHER COMMERCIAL DAMAGE INCLUDING BUT NOT LIMITED TO SPECIAL,INCIDENTAL, CONSEQUENTIAL OR OTHER DAMAGES RESULTING FROM THE USE OF THIS INFORMATION OR DATA. 3001 Redhill Ave, Building 5 Suite 219, Costa Mesa CA 92626 Phone (714) 666-8900 E-Mail: MAIL@DIRTESTIMATOR.COM Website: WWW.DIRTESTIMATOR.COM 7H11 RCCP Park Volume Change Per 0.10ft: 11,821 CY Page 294 Introduction Executive Summary History / Things We’ve Heard reVISION / Community Outreach Outreach Summary Site Plan (Master Plan) Phasing Plan with Acreage Event Areas Trail Routes Site Utilities Grading Master Plan PRELIMINARY WATER QUALITY PLAN Landscape Irrigation Master Plan Access, Circulation, Parking Site Signage Landscape Character & Cross Sections Potential Public / Private Partnerships Site Furniture Amenities 1 3 5 7 9 11 13 15 17 21 25 29 33 37 41 47 53 55 PRELIMINARY WATER QUALITY PLAN Bioretention basins are shallow, vegetated, depressed basins which function to collect, store and treat storm water runoff. The basin is designed to incorporate an engineered soil media to assist in plant uptake of pollutants. The bioretention basin allows infiltration to the extent the on-site soil and engineered soil media can accommodate. When the infiltration rate of the underlying soil is exceeded, the treated flows are discharged through an underdrain system. Each proposed phase of construction is designed with its own bioretention facility, sized according to the required treatment volume as determined by the current WQMP. 29Page295 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA PRELIMINARY WATER QUALITY PLAN 0’ 120’ 240’ 480’30 21 3 1 water quality plan OPEN CHANNEL DIRECTIONAL FLOW PHASED DIRECTIONAL FLOW BIORETENTION BASINS BASE LINE ROAD MILLIKEN AVE.DEER CREEK CHANNELA 2.6 AC. C 4.4 AC. B 5.2 AC. E 4.7 AC. F 6.7 AC. D 11 AC. I 9.5 AC. H 4.4 AC. G 2.6 AC. M 3.1 AC. K 6.4 AC. N 1.6 AC. O 4.1 AC.I I L O L 2.7 AC. J 4.4 AC. Page 296 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA PRELIMINARY WATER QUALITY CALCULATIONS 0’ 120’ 240’ 480’31 Phase A Phase B Phase C Phase D Phase E Phase F Phase G Phase H Phase I Phase J Phase K Phase L Phase M Phase N Phase O Total Area 79532 225462 192086 481562 206397 291723 113947 191694 412364 190847 284955 116531 134210 19266 225103 3165679 Impervious Area 22716 15019 0 115523 29506 94702 3977 95479 79500 45569 155327 72690 40175 16100 0 786283 Pervious Area 56816 210443 192086 366039 176891 197021 109970 96215 332864 145278 129628 43841 94035 3166 225103 2379396 % Impervious 28.6% 6.7% 0.0% 24.0% 14.3% 32.5% 3.5% 49.8% 19.3% 23.9% 54.5% 62.4% 29.9% 83.6% 0.0%24.8% AMC II II II II II II II II II II II II II II II II Soil Group A A A A A A A A A A A A A A A A Longest Flow Path Longest Flow Path Slope Current Land Cover (open brush -fair)46 46 46 46 46 46 46 46 46 46 46 46 46 46 46 46 Pre-developed pervious area condition Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Receiving Waters Cucamonga Channel Cucamonga Channel Cucamonga Channel Cucamonga Channel Cucamonga Channel Cucamonga Channel Cucamonga Channel Cucamonga Channel Cucamonga Channel Cucamonga Channel Cucamonga Channel Cucamonga Channel Cucamonga Channel Cucamonga Channel Cucamonga Channel Cucamonga Channel (via Deer Creek Channel) Applicable TMDLs None None None None None None None None None None None None None None None Bacterial Indicator/Pathogens (Cucamonga Channel, Reach 1) 303(d) listed impairments None None None None None None None None None None None None None None None None ESA None None None None None None None None None None None None None None None None Unlined downstream water bodies None None None None None None None None None None None None None None None None Runoff Coefficient (Rc) 0.217 0.088 0.040 0.193 0.137 0.238 0.066 0.338 0.166 0.192 0.369 0.428 0.225 0.643 0.040 0.197 P(2yr-1hr) (inches) 0.628 0.628 0.628 0.628 0.628 0.628 0.628 0.628 0.628 0.628 0.628 0.628 0.628 0.628 0.628 0.628 P6 (inches)0.930 0.930 0.930 0.930 0.930 0.930 0.930 0.930 0.930 0.930 0.930 0.930 0.930 0.930 0.930 0.930 DCV (cubic feet) 2630 3030 1169 14111 4308 10580 1146 9857 10436 5574 15999 7579 4590 1884 1370 94994 Land cover (post) Pacific Electric Trail Head Terraced Gardens Water Conservatio n/Demonstr ation Garden Amphitheat er Universal Accessible Garden Vineyard Upper Picnic Area and Event Area Event Parking Area Adventure/ Ropes Challenge, Parking Dog Park Gymnasium and Parking Aquatics Recreation Facility Tennis Courts Maintenanc e Yard Deer Creek Channel Trail Central Park CN (post)56 39 39 54 47 58 39 68 51 53 70 75 57 89 39 54 S (pre-dev)11.7 11.7 11.7 11.7 11.7 11.7 11.7 11.7 11.7 11.7 11.7 11.7 11.7 11.7 11.7 11.7 Ia (pre-dev)2.35 2.35 2.35 2.35 2.35 2.35 2.35 2.35 2.35 2.35 2.35 2.35 2.35 2.35 2.35 2.35 S (post-dev)7.9 15.6 15.6 8.5 11.3 7.2 15.6 4.7 9.6 8.9 4.3 3.3 7.5 1.2 15.6 8.5 Ia (post)1.57 3.13 3.13 1.70 2.26 1.45 3.13 0.94 1.92 1.77 0.86 0.67 1.51 0.25 3.13 1.70 2-yr, 24-hour storm 3.33 3.33 3.33 3.33 3.33 3.33 3.33 3.33 3.33 3.33 3.33 3.33 3.33 3.33 3.33 3.33 Volume (pre-dev) 503 1425 1214 3043 1304 1843 720 1211 2606 1206 1801 736 848 122 1422 20005 Volume (post-dev) 2132 48 41 10462 1608 9435 24 12849 6188 3696 21485 11487 3961 3533 48 68777 Hydromod. Volume 1629 0 0 7419 304 7592 0 11637 3582 2490 19684 10750 3113 3411 0 48772 Hydromod. Req'd YES NO NO YES YES YES NO YES YES YES YES YES YES YES NO YES Estimated Treatment Basin Surface Area Required (sq.ft.) * 1762 2030 783 9454 2886 7088 768 7797 6992 3735 13189 7203 3075 2286 N/A - non- priority [<5,000 sf of impervious area] * Assumes BMP is a bioretention area with underdrain, 0.5-foot ponding depth, 48 hour drawdown time Page 297 32 Page 298 Introduction Executive Summary History / Things We’ve Heard reVISION / Community Outreach Outreach Summary Site Plan (Master Plan) Phasing Plan with Acreage Event Areas Trail Routes Site Utilities Grading Master Plan Preliminary Water Quality Plan LANDSCAPE IRRIGATION MASTER PLAN Access, Circulation, Parking Site Signage Landscape Character & Cross Sections Potential Public / Private Partnerships Site Furniture Amenities 1 3 5 7 9 11 13 15 17 21 25 29 33 37 41 47 53 55 LANDSCAPE IRRIGATION MASTER PLAN The following represents the back bone irrigation system for the Master Plan Update to include water demand calculations, water use calculations, water pressure calculations, proposed ‘point of connection’ locations for water and electrical power, proposed Master mainline routing with secondary point of connections for irrigation system, descriptions of proposed irrigation methods for both the permanent and any temporary irrigated areas. The irrigation system will be designed for future reclaimed water. The irrigation design will require water use allocation calculations and programming parameters per the state model water efficient ordinance, AB 1881. 33Page299 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA LANDSCAPE IRRIGATION MASTER PLAN 0’ 120’ 240’ 480’34 21 3 1 BASE LINE ROAD MILLIKEN AVE.DEER CREEK CHANNELPROPOSED MASTER IRRIGATION WATER METER P.O.C. 2 4” METER W/6“ SERVICE 437 GPM ESTIMATED DEMAND PROPOSED MASTER IRRIGATION WATER METER P.O.C. 3 4” METER W/6” SERVICE 323 GPM ESTIMATED DEMAND PROPOSED IRRIGATION CONTROLLER 120V ELECTRICAL CONNECTION REQUIRED PROPOSED IRRIGATION MAINLINE 4”-8” CL 200PVC, SIZE AS SHOWN PHASING SEPARATION LINE irrigation master plan 8”8” 8” 8” 4”4” 4” 4” 4” 4” 4” 4” 6” 6” 6” 6”6” 6” Page 300 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA LANDSCAPE IRRIGATION CALCULATIONS 0’ 120’ 240’ 480’35 Water Demand Calculation PROJECT: Rancho Cucamonga Center Park Phases A-G METER ID: 2 Design Criteria: Variables Description Site Information A = Total irrigated area in acres 28.12 Total irrigated area 1,224,946 Sq. Ft. I = Inches per week required 1.50 Maximum monthly Eto. 7.90 Inches SF = Safety factor (1 + % of factor)1.10 Irrigation efficiency 0.75 % H = Hours per irrigation day of operation 8 Plant factor 0.61 % D = Days of irrigation per week 6 60 = 60 Minutes per hour 27,154 = Gallons of water per acre inch Standard Calculation for Water Demand: Water Demand = 27,154 x A x I x SF 60 x D x H Water Demand calculation for Project: Water Demand = 27,154 x 28.12 x 1.50 x 1.10 60 x 6 x 8 Water Demand = 437 GPM Estimated Water Meter Size* = 4.0 INCH Proposed Meter Type* = HP Turbine * VERIFY AVAILABILITY AND USE WITH MUNICIPALITY OR WATER PURVEYOR 55.7 Irrigation Methodb #1 Low 0.2 Rotary 0.75 101,022.40 3,488,707.56 #2 Med 0.4 Rotor/Drip 0.75 229,338.13 7,919,963.10 330,360.53 11,408,670.66 #3 High 416,103.00 14,369,701.00 416,103.00 14,369,701.00 25,778,371.66 26,939,363.87 d ETWU (Annual Gallons Required) = Eto x 0.62 x ETAF x Area e MAWA (Annual Gallons Allowed) = (Eto) ( 0.62) [ (ETAF x LA) + ((1-ETAF) x SLA)] ETAF Calculations Regular Landscape Areas Total ETAF x Area 330,361 Total Area 808,843 Average ETAF 0.41 All Landscape Areas Including SLA Total ETAF x Area 746,463.53 Total Area 1,224,946 Sitewide ETAF 0.61 ETWU Total Maximum Allowed Water Allowance (MAWA)e where 0.62 is a conversion factor that converts acre-inches per acre per year to gallons per square foot per year. where 0.62 is a conversion factor that converts acre-inches per acre per year to gallons per square foot per year, LA is the total landscape area in square feet, SLA is the total special landscape area in square feet, and ETAF is .55 for residential areas and 0.45 for non-residential areas. 1 Totals 416,103 Totals 808,843 Special Landscape Areas 1 416,103 (PF/IE) Regular Landscape Areas 0.27 378,834 0.53 430,009 2015 MWELO WATER EFFICIENT LANDSCAPE WORKSHEET - POC #2, Phases A-G Reference Evapotranspiration (ETo): Hydrozone # /Planting Descriptiona Plant Factor (PF) Irrigation Efficiency (IE)c ETAF Landscape Area (sq, ft,) ETAF x Area Estimated Total Water Use (ETWU)d a Refer to legend for Hydrozone description. Average ETAF for Regular Landscape Areas must be 0.55 or below for residential areas, and 0.45 or below for non-residential areas. Page 301 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA LANDSCAPE IRRIGATION CALCULATIONS 0’ 120’ 240’ 480’36 Water Demand Calculation PROJECT: Rancho Cucamonga Center Park Phases H-O METER ID: 3 Design Criteria: Variables Description Site Information A = Total irrigated area in acres 22.62 Total irrigated area 985,512 Sq. Ft. I = Inches per week required 1.38 Maximum monthly Eto. 7.90 Inches SF = Safety factor (1 + % of factor)1.10 Irrigation efficiency 0.75 % H = Hours per irrigation day of operation 8 Plant factor 0.56 % D = Days of irrigation per week 6 60 = 60 Minutes per hour 27,154 = Gallons of water per acre inch Standard Calculation for Water Demand: Water Demand = 27,154 x A x I x SF 60 x D x H Water Demand calculation for Project: Water Demand = 27,154 x 22.62 x 1.38 x 1.10 60 x 6 x 8 Water Demand = 323 GPM Estimated Water Meter Size* = 4.0 INCH Proposed Meter Type* = HP Turbine * VERIFY AVAILABILITY AND USE WITH MUNICIPALITY OR WATER PURVEYOR 55.7 Irrigation Methodb #1 Low 0.2 Rotary 0.75 72,616.53 2,507,739.36 #2 Med 0.4 Rotor/Drip 0.75 262,723.73 9,072,901.41 335,340.27 11,580,640.77 #3 High 220,593.00 7,617,958.66 220,593.00 7,617,958.66 19,198,599.43 19,505,029.40 d ETWU (Annual Gallons Required) = Eto x 0.62 x ETAF x Area e MAWA (Annual Gallons Allowed) = (Eto) ( 0.62) [ (ETAF x LA) + ((1-ETAF) x SLA)] ETAF Calculations Regular Landscape Areas Total ETAF x Area 335,340 Total Area 764,919 Average ETAF 0.44 All Landscape Areas Including SLA Total ETAF x Area 555,933.27 Total Area 985,512 Sitewide ETAF 0.56 2015 MWELO WATER EFFICIENT LANDSCAPE WORKSHEET - POC #3, Phases H-O Reference Evapotranspiration (ETo): Hydrozone # /Planting Descriptiona Plant Factor (PF) Irrigation Efficiency (IE)c ETAF Landscape Area (sq, ft,) ETAF x Area Estimated Total Water Use (ETWU)d(PF/IE) Regular Landscape Areas 0.27 272,312 0.53 492,607 220,593 Totals 764,919 Special Landscape Areas 1 220,593 ETWU Total Maximum Allowed Water Allowance (MAWA)e where 0.62 is a conversion factor that converts acre-inches per acre per year to gallons per square foot per year. where 0.62 is a conversion factor that converts acre-inches per acre per year to gallons per square foot per year, LA is the total landscape area in square feet, SLA is the total special landscape area in square feet, and ETAF is .55 for residential areas and 0.45 for non-residential areas. 1 Totals a Refer to legend for Hydrozone description. Average ETAF for Regular Landscape Areas must be 0.55 or below for residential areas, and 0.45 or below for non-residential areas. Page 302 Introduction Executive Summary History / Things We’ve Heard reVISION / Community Outreach Outreach Summary Site Plan (Master Plan) Phasing Plan with Acreage Event Areas Trail Routes Site Utilities Grading Master Plan Preliminary Water Quality Plan Landscape Irrigation Master Plan ACCESS, CIRCULATION, PARKING Site Signage Landscape Character & Cross Sections Potential Public / Private Partnerships Site Furniture Amenities 1 3 5 7 9 11 13 15 17 21 25 29 33 37 41 47 53 55 ACCESS, CIRCULATION, PARKING A detailed parking analysis has been prepared based on the facilities and amenities shown on the Master Plan and for each of the project phases. Recommended parking spaces for event areas and buildings are based on the expected occupancy, square footage of areas, and number of facilities. These quantities are considered estimates and will be clarified during the development of each improvement phase. Parking layout and quantity of spaces for persons with disabilities in conformance with local requirements, California Title 24, and the Americans with Disabilities Act have also been developed and studied for optimal design benefit and have been designed to exceed all requirements. The design also considers visual impacts to the adjacent park uses, residential neighborhoods and construction costs. 37Page303 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA ACCESS, CIRCULATION, PARKING 0’ 120’ 240’ 480’38 21 3 1 EVENT AREAS EVENT AREA POTENTIAL EVENT AREA (ROADWAY CLOSURE) ACCESS, CIRCULATION, EVENT AREA PARKING RESTROOMS BASE LINE ROAD MILLIKEN AVE.DEER CREEK CHANNELTENNIS COURTS MULTI- PURPOSE FACILITY RECREATION POOL PARKING PICNIC AND EVENT AREA UPPER PICNIC AND EVENT AREA UNIVERSAL ACCESSIBLE PLAYGROUND TERRACED GARDENS WATER CONSERVATION / DEMONSTRATION GARDENS PACIFIC ELECTRIC TRAIL HEAD PARKING PARKING DOG PARK DEER CREEK CHANNEL TRAIL MAINTENANCE YARD ADVENTURE AREA AMPHITHEATER THE GREAT LAWN VITICULTURE PAVILION PARKING LEFT TURN POCKET PARKING PARKING THE GREEN EVENT PARKING REINFORCED SUBSURFACE EVENT PARKING REINFORCED SUBSURFACE LAKE Page 304 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA PARKING CALCULATIONS 0’ 120’ 240’ 480’39 City of Rancho CucamongaRancho Cucamonga Central ParkDecember 19, 2017 Total Recommended Required Land Use Sq. Footage Parking Spaces ADA Parking Spaces Parking Criteria related to Closest Type of Land Use Recreation Pool - 25 yard, 6 Lane lap and recreation pool 5,431 77 4 County of San Bernardino Environmental Health Services Department of Public Health per Section Information Required for Plan Submittal- maximum occupancy is 1 bather for every 20 s.f. of water surface area. Results in 236 bathers; 77 spaces at 3.5 persons per car.Multi-Purpose Facility - one regulation high school court with two short court overlay 16,507 85 4 Rancho Cucamonga Municipal Code, Title 17 Developoment Code, Article IV. Site Development Provisions, Chapter 17.64 Parking and Loading Standards, 17.64.050 Number of Parking Spaces Required- 17 spaces at 5 spaces per 1,000 SF. Outdoor Tennis Courts 4 Courts 12 1 Rancho Cucamonga Municipal Code, Title 17 Developoment Code, Article IV. Site Development Provisions, Chapter 17.64 Parking and Loading Standards, 17.64.050 Number of Parking Spaces Required- 12 spaces at 3 spaces per court. Viticulture Pavillion 2,270 23 1 Rancho Cucamonga Municipal Code, Title 17 Developoment Code, Article IV. Site Development Provisions, Chapter 17.64 Parking and Loading Standards, 17.64.050 Number of Parking Spaces Required- 23 spaces based on 10 spaces for every 1,000 s.f.Park Restroom Building 4 each *0 *0 *Number of parking spaces included in General Park Open SpaceUniversal Accessible Playground 1 *0 3 *Number of parking spaces included in General Park Open Space. Plan shows 52 parking spaces - Number of ADA Parking Stalls Required - 3 spaces. 6 ADA Parking Stalls Provided. Dog Park Approximately 4.4 acres *0 *0 Number of parking spaces included in General Park Open SpaceAmphitheaterApproximately 40,000 s.f.571 12 Based upon 2000 spectators- 1 person per 15 s.f. area; 571 spaces at 3.5 persons per car. *General Park Open Space 15 acres 75 3 5 spaces per acre excludes elements noted above, roadways, parking, walkways, trails, shrub / groundcover areas. SUBTOTAL:**843 28100 acre total site area minus 28 acre Phase 1 improvements = 72 acres **Total includes ADA stalls TOTAL RECOMMENDED:843 PROPOSED TOTAL PARKING PER MASTER PLAN:886 PROPOSED ADA PARKING PER MASTER PLAN:41 EXCESS TOTAL PARKING SPACES AVAILABLE:43 EXCESS ADA PARKING SPACES AVAILABLE:13NOTES:1. Amphitheater recommended parking accommodates major events, which occur only approximately 7 times per year. Page 305 40 Page 306 Introduction Executive Summary History / Things We’ve Heard reVISION / Community Outreach Outreach Summary Site Plan (Master Plan) Phasing Plan with Acreage Event Areas Trail Routes Site Utilities Grading Master Plan Preliminary Water Quality Plan Landscape Irrigation Master Plan Access, Circulation, Parking SITE SIGNAGE Landscape Character & Cross Sections Potential Public / Private Partnerships Site Furniture Amenities 1 3 5 7 9 11 13 15 17 21 25 29 33 37 41 47 53 55 SITE SIGNAGE The signage master plan has been developed to be consistent with the Phase 1 Senior and Community Center site signage. A hierarchy of the sign program has been established to identify; the entry to Central Park, provide vehicular directional signage, identify area entry signage, provide vehicular traffic and regulation signage, and pathway/pedestrian signage. Potential locations for Public Art are also identified to meet the provisions of Art in Public Places Ordinance as outlined in Chapter 17.124 of the Municipal Code. Public Art may encompass sculpture, architecture, murals, memorials, community art, digital media, etc. The signage and graphics have a consistent appearance throughout Central Park relative to the type of sign and information provided. The following signage is included in the signage master plan. R1.00 - Project Entry Identification Sign R2.00 - Vehicular Directional Sign R3.00 - Area Entry Identification Sign R4.00 - Stop Sign R5.00 - Speed Limit Sign R6.00 - General Park Regulations R7.00 - Parking Regulations R8.00 - Disabled Parking Identification and Access R9.00 - Monument Identification Sign P2.00 - Trailblazer Directional Sign 41Page307 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA SITE SIGNAGE 0’ 120’ 240’ 480’42 213 1 BASE LINE ROAD MILLIKEN AVE.DEER CREEK CHANNELR1.00 R1.00 R3.04 R3.05 R3.05 R3.06 R3.06 R3.09 R3.09R3.10R3.11R2.06R2.06 R2.06 R2.06 R2.06 R2.01 R3.07 R3.08 R9.02 R9.03R9.02R9.01 R3.03R3.02R3.01 SITE SIGNAGE - amenity id Page 308 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA SITE SIGNAGE 0’ 120’ 240’ 480’ 21 3 1 BASE LINE ROAD MILLIKEN AVE.DEER CREEK CHANNELR4.00 R8.00 R8.00 R8.00 R4.00 R4.00 R4.00 R4.00 R5.00 R8.00 R8.00 R8.00 R8.00 R8.00 R8.00 R4.00 R4.00 R4.00 R4.00 R4.00 R4.00 R4.00 R4.00 R4.00 R5.00R4.00 R4.00 R5.00 R6.00 R7.00 R5.00 R5.00 R5.00 SITE SIGNAGE - amenity id SITE SIGNAGE - trac and park signs 43Page309 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA SITE SIGNAGE AND PUBLIC ART 0’ 120’ 240’ 480’44 21 3 1 BASE LINE ROAD MILLIKEN AVE.DEER CREEK CHANNELP2.00 P2.00 P2.00 P2.00 P2.00 P2.00P2.00 P2.00P2.00 POTENTIAL LOCATIONS FOR PUBLIC ART SITE SIGNAGE - pedestrian Page 310 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA SITE SIGNAGE TYPES 0’ 120’ 240’ 480’45 - PROJECT ENTRY IDENTIFICATION SIGN - VEHICULAR DIRECTIONAL SIGN - AREA ENTRY IDENTIFICATION SIGN - STOP SIGN - SPEED LIMIT SIGN - GENERAL PARK REGULATIONS - PARKING REGULATIONS - DISABLED PARKING IDENTIFICATION - MONUMENT IDENTIFICATION SIGN - TRAILBLAZER DIRECTIONAL SIGN - POTENTIAL LOCATIONS FOR PUBLIC ART R3.1 DOG PARK R3.2 RECREATION POOL R3.3 MULTI-PURPOSE FACILITY R3.4 TENNIS COURTS R3.5 ADVENTURE AREA R3.6 AMPHITHEATER R3.7 VITICULTURE PAVILION R3.8 UNIVERSAL ACCESSIBLE PLAYGROUND R3.9 WATER CONSERVATION/DEMONSTRATION GARDEN R3.10 PACIFIC ELECTRIC TRAILHEAD R3.11 TERRACED GARDENS R9.1 RECREATION POOL R9.2 AMPHITHEATER R9.3 VITICULTURE PAVILION SIGN TYPES SIGN IDENTIFICATION - R2.00 DIRECTIONAL SIGN IDENTIFICATION R2.1 R2.2 R2.3 R2.4 R2.5 R2.6 DOG PARK AMPHITHEATER RECREATION POOL RECREATION POOL MULTI-PURPOSE FACILITY TENNIS COURTS TENNIS COURTS ADVENTURE AREA MULTI-PURPOSE FACILITY RECREATION POOL VITICULTURE PAVILION UNIVERSAL ACCESSIBLE PLAYGROUND AMPHITHEATER AMPHITHEATER SENIOR CENTER COMMUNITY CENTER AMPHITEATER UNIVERSAL ACCESSIBLE PLAYGROUND VITICULTURE PAVILION R1.00 R2.00 R3.00 R9.00 R4.00 R5.00 R6.00 R7.00 R8.00 P2.00 - PROJECT ENTRY IDENTIFICATION SIGN - VEHICULAR DIRECTIONAL SIGN - AREA ENTRY IDENTIFICATION SIGN - STOP SIGN - SPEED LIMIT SIGN - GENERAL PARK REGULATIONS - PARKING REGULATIONS - DISABLED PARKING IDENTIFICATION - MONUMENT IDENTIFICATION SIGN - TRAILBLAZER DIRECTIONAL SIGN - POTENTIAL LOCATIONS FOR PUBLIC ART R3.1 DOG PARK R3.2 RECREATION POOL R3.3 MULTI-PURPOSE FACILITY R3.4 TENNIS COURTS R3.5 ADVENTURE AREA R3.6 AMPHITHEATER R3.7 VITICULTURE PAVILION R3.8 UNIVERSAL ACCESSIBLE PLAYGROUND R3.9 WATER CONSERVATION/DEMONSTRATION GARDEN R3.10 PACIFIC ELECTRIC TRAILHEAD R3.11 TERRACED GARDENS R9.1 RECREATION POOL R9.2 AMPHITHEATER R9.3 VITICULTURE PAVILION SIGN TYPES SIGN IDENTIFICATION - R2.00 DIRECTIONAL SIGN IDENTIFICATION R2.1 R2.2 R2.3 R2.4 R2.5 R2.6 DOG PARK AMPHITHEATER RECREATION POOL RECREATION POOL MULTI-PURPOSE FACILITY TENNIS COURTS TENNIS COURTS ADVENTURE AREA MULTI-PURPOSE FACILITY RECREATION POOL VITICULTURE PAVILION UNIVERSAL ACCESSIBLE PLAYGROUND AMPHITHEATER AMPHITHEATER SENIOR CENTER COMMUNITY CENTER AMPHITEATER UNIVERSAL ACCESSIBLE PLAYGROUND VITICULTURE PAVILION R1.00 R2.00 R3.00 R9.00 R4.00 R5.00 R6.00 R7.00 R8.00 P2.00 - PROJECT ENTRY IDENTIFICATION SIGN- VEHICULAR DIRECTIONAL SIGN- AREA ENTRY IDENTIFICATION SIGN- STOP SIGN- SPEED LIMIT SIGN- GENERAL PARK REGULATIONS- PARKING REGULATIONS- DISABLED PARKING IDENTIFICATION - MONUMENT IDENTIFICATION SIGN - TRAILBLAZER DIRECTIONAL SIGN - POTENTIAL LOCATIONS FOR PUBLIC ART R3.1 DOG PARKR3.2 RECREATION POOL R3.3 MULTI-PURPOSE FACILITYR3.4 TENNIS COURTSR3.5 ADVENTURE AREAR3.6 AMPHITHEATERR3.7 VITICULTURE PAVILIONR3.8 UNIVERSAL ACCESSIBLE PLAYGROUNDR3.9 WATER CONSERVATION/DEMONSTRATION GARDENR3.10 PACIFIC ELECTRIC TRAILHEADR3.11 TERRACED GARDENSR9.1 RECREATION POOL R9.2 AMPHITHEATERR9.3 VITICULTURE PAVILIONSIGN TYPES SIGN IDENTIFICATION - R2.00 DIRECTIONAL SIGN IDENTIFICATION R2.1 R2.2 R2.3 R2.4 R2.5 R2.6 DOG PARK AMPHITHEATER RECREATION POOL RECREATION POOL MULTI-PURPOSE FACILITY TENNIS COURTS TENNIS COURTS ADVENTURE AREA MULTI-PURPOSE FACILITY RECREATION POOL VITICULTURE PAVILION UNIVERSAL ACCESSIBLE PLAYGROUND AMPHITHEATER AMPHITHEATER SENIOR CENTER COMMUNITY CENTER AMPHITEATER UNIVERSAL ACCESSIBLE PLAYGROUND VITICULTURE PAVILION R1.00R2.00R3.00 R9.00 R4.00R5.00R6.00R7.00R8.00 P2.00 - PROJECT ENTRY IDENTIFICATION SIGN - VEHICULAR DIRECTIONAL SIGN - AREA ENTRY IDENTIFICATION SIGN - STOP SIGN - SPEED LIMIT SIGN - GENERAL PARK REGULATIONS - PARKING REGULATIONS - DISABLED PARKING IDENTIFICATION - MONUMENT IDENTIFICATION SIGN - TRAILBLAZER DIRECTIONAL SIGN - POTENTIAL LOCATIONS FOR PUBLIC ART R3.1 DOG PARK R3.2 RECREATION POOL R3.3 MULTI-PURPOSE FACILITY R3.4 TENNIS COURTS R3.5 ADVENTURE AREA R3.6 AMPHITHEATER R3.7 VITICULTURE PAVILION R3.8 UNIVERSAL ACCESSIBLE PLAYGROUND R3.9 WATER CONSERVATION/DEMONSTRATION GARDEN R3.10 PACIFIC ELECTRIC TRAILHEAD R3.11 TERRACED GARDENS R9.1 RECREATION POOL R9.2 AMPHITHEATER R9.3 VITICULTURE PAVILION SIGN TYPES SIGN IDENTIFICATION - R2.00 DIRECTIONAL SIGN IDENTIFICATION R2.1 R2.2 R2.3 R2.4 R2.5 R2.6 DOG PARK AMPHITHEATER RECREATION POOL RECREATION POOL MULTI-PURPOSE FACILITY TENNIS COURTS TENNIS COURTS ADVENTURE AREA MULTI-PURPOSE FACILITY RECREATION POOL VITICULTURE PAVILION UNIVERSAL ACCESSIBLE PLAYGROUND AMPHITHEATER AMPHITHEATER SENIOR CENTER COMMUNITY CENTER AMPHITEATER UNIVERSAL ACCESSIBLE PLAYGROUND VITICULTURE PAVILION R1.00 R2.00 R3.00 R9.00 R4.00 R5.00 R6.00 R7.00 R8.00 P2.00 Page 311 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA SITE SIGNAGE TYPES 0’ 120’ 240’ 480’46 - PROJECT ENTRY IDENTIFICATION SIGN - VEHICULAR DIRECTIONAL SIGN - AREA ENTRY IDENTIFICATION SIGN - STOP SIGN - SPEED LIMIT SIGN - GENERAL PARK REGULATIONS - PARKING REGULATIONS - DISABLED PARKING IDENTIFICATION - MONUMENT IDENTIFICATION SIGN - TRAILBLAZER DIRECTIONAL SIGN - POTENTIAL LOCATIONS FOR PUBLIC ART R3.1 DOG PARK R3.2 RECREATION POOL R3.3 MULTI-PURPOSE FACILITY R3.4 TENNIS COURTS R3.5 ADVENTURE AREA R3.6 AMPHITHEATER R3.7 VITICULTURE PAVILION R3.8 UNIVERSAL ACCESSIBLE PLAYGROUND R3.9 WATER CONSERVATION/DEMONSTRATION GARDEN R3.10 PACIFIC ELECTRIC TRAILHEAD R3.11 TERRACED GARDENS R9.1 RECREATION POOL R9.2 AMPHITHEATER R9.3 VITICULTURE PAVILION SIGN TYPES SIGN IDENTIFICATION - R2.00 DIRECTIONAL SIGN IDENTIFICATION R2.1 R2.2 R2.3 R2.4 R2.5 R2.6 DOG PARK AMPHITHEATER RECREATION POOL RECREATION POOL MULTI-PURPOSE FACILITY TENNIS COURTS TENNIS COURTS ADVENTURE AREA MULTI-PURPOSE FACILITY RECREATION POOL VITICULTURE PAVILION UNIVERSAL ACCESSIBLE PLAYGROUND AMPHITHEATER AMPHITHEATER SENIOR CENTER COMMUNITY CENTER AMPHITEATER UNIVERSAL ACCESSIBLE PLAYGROUND VITICULTURE PAVILION R1.00 R2.00 R3.00 R9.00 R4.00 R5.00 R6.00 R7.00 R8.00 P2.00 - PROJECT ENTRY IDENTIFICATION SIGN - VEHICULAR DIRECTIONAL SIGN - AREA ENTRY IDENTIFICATION SIGN - STOP SIGN - SPEED LIMIT SIGN - GENERAL PARK REGULATIONS - PARKING REGULATIONS - DISABLED PARKING IDENTIFICATION - MONUMENT IDENTIFICATION SIGN - TRAILBLAZER DIRECTIONAL SIGN - POTENTIAL LOCATIONS FOR PUBLIC ART R3.1 DOG PARK R3.2 RECREATION POOL R3.3 MULTI-PURPOSE FACILITY R3.4 TENNIS COURTS R3.5 ADVENTURE AREA R3.6 AMPHITHEATER R3.7 VITICULTURE PAVILION R3.8 UNIVERSAL ACCESSIBLE PLAYGROUND R3.9 WATER CONSERVATION/DEMONSTRATION GARDEN R3.10 PACIFIC ELECTRIC TRAILHEAD R3.11 TERRACED GARDENS R9.1 RECREATION POOL R9.2 AMPHITHEATER R9.3 VITICULTURE PAVILION SIGN TYPES SIGN IDENTIFICATION - R2.00 DIRECTIONAL SIGN IDENTIFICATION R2.1 R2.2 R2.3 R2.4 R2.5 R2.6 DOG PARK AMPHITHEATER RECREATION POOL RECREATION POOL MULTI-PURPOSE FACILITY TENNIS COURTS TENNIS COURTS ADVENTURE AREA MULTI-PURPOSE FACILITY RECREATION POOL VITICULTURE PAVILION UNIVERSAL ACCESSIBLE PLAYGROUND AMPHITHEATER AMPHITHEATER SENIOR CENTER COMMUNITY CENTER AMPHITEATER UNIVERSAL ACCESSIBLE PLAYGROUND VITICULTURE PAVILION R1.00 R2.00 R3.00 R9.00 R4.00 R5.00 R6.00 R7.00 R8.00 P2.00 - PROJECT ENTRY IDENTIFICATION SIGN - VEHICULAR DIRECTIONAL SIGN - AREA ENTRY IDENTIFICATION SIGN - STOP SIGN - SPEED LIMIT SIGN - GENERAL PARK REGULATIONS - PARKING REGULATIONS - DISABLED PARKING IDENTIFICATION - MONUMENT IDENTIFICATION SIGN - TRAILBLAZER DIRECTIONAL SIGN - POTENTIAL LOCATIONS FOR PUBLIC ART R3.1 DOG PARK R3.2 RECREATION POOL R3.3 MULTI-PURPOSE FACILITY R3.4 TENNIS COURTS R3.5 ADVENTURE AREA R3.6 AMPHITHEATER R3.7 VITICULTURE PAVILION R3.8 UNIVERSAL ACCESSIBLE PLAYGROUND R3.9 WATER CONSERVATION/DEMONSTRATION GARDEN R3.10 PACIFIC ELECTRIC TRAILHEAD R3.11 TERRACED GARDENS R9.1 RECREATION POOL R9.2 AMPHITHEATER R9.3 VITICULTURE PAVILION SIGN TYPES SIGN IDENTIFICATION - R2.00 DIRECTIONAL SIGN IDENTIFICATION R2.1 R2.2 R2.3 R2.4 R2.5 R2.6 DOG PARK AMPHITHEATER RECREATION POOL RECREATION POOL MULTI-PURPOSE FACILITY TENNIS COURTS TENNIS COURTS ADVENTURE AREA MULTI-PURPOSE FACILITY RECREATION POOL VITICULTURE PAVILION UNIVERSAL ACCESSIBLE PLAYGROUND AMPHITHEATER AMPHITHEATER SENIOR CENTER COMMUNITY CENTER AMPHITEATER UNIVERSAL ACCESSIBLE PLAYGROUND VITICULTURE PAVILION R1.00 R2.00 R3.00 R9.00 R4.00 R5.00 R6.00 R7.00 R8.00 P2.00 - PROJECT ENTRY IDENTIFICATION SIGN - VEHICULAR DIRECTIONAL SIGN - AREA ENTRY IDENTIFICATION SIGN - STOP SIGN - SPEED LIMIT SIGN - GENERAL PARK REGULATIONS - PARKING REGULATIONS - DISABLED PARKING IDENTIFICATION - MONUMENT IDENTIFICATION SIGN - TRAILBLAZER DIRECTIONAL SIGN - POTENTIAL LOCATIONS FOR PUBLIC ART R3.1 DOG PARK R3.2 RECREATION POOL R3.3 MULTI-PURPOSE FACILITY R3.4 TENNIS COURTS R3.5 ADVENTURE AREA R3.6 AMPHITHEATER R3.7 VITICULTURE PAVILION R3.8 UNIVERSAL ACCESSIBLE PLAYGROUND R3.9 WATER CONSERVATION/DEMONSTRATION GARDEN R3.10 PACIFIC ELECTRIC TRAILHEAD R3.11 TERRACED GARDENS R9.1 RECREATION POOL R9.2 AMPHITHEATER R9.3 VITICULTURE PAVILION SIGN TYPES SIGN IDENTIFICATION - R2.00 DIRECTIONAL SIGN IDENTIFICATION R2.1 R2.2 R2.3 R2.4 R2.5 R2.6 DOG PARK AMPHITHEATER RECREATION POOL RECREATION POOL MULTI-PURPOSE FACILITY TENNIS COURTS TENNIS COURTS ADVENTURE AREA MULTI-PURPOSE FACILITY RECREATION POOL VITICULTURE PAVILION UNIVERSAL ACCESSIBLE PLAYGROUND AMPHITHEATER AMPHITHEATER SENIOR CENTER COMMUNITY CENTER AMPHITEATER UNIVERSAL ACCESSIBLE PLAYGROUND VITICULTURE PAVILION R1.00 R2.00 R3.00 R9.00 R4.00 R5.00 R6.00 R7.00 R8.00 P2.00 - PROJECT ENTRY IDENTIFICATION SIGN - VEHICULAR DIRECTIONAL SIGN - AREA ENTRY IDENTIFICATION SIGN - STOP SIGN - SPEED LIMIT SIGN - GENERAL PARK REGULATIONS - PARKING REGULATIONS - DISABLED PARKING IDENTIFICATION - MONUMENT IDENTIFICATION SIGN - TRAILBLAZER DIRECTIONAL SIGN - POTENTIAL LOCATIONS FOR PUBLIC ART R3.1 DOG PARK R3.2 RECREATION POOL R3.3 MULTI-PURPOSE FACILITY R3.4 TENNIS COURTS R3.5 ADVENTURE AREA R3.6 AMPHITHEATER R3.7 VITICULTURE PAVILION R3.8 UNIVERSAL ACCESSIBLE PLAYGROUND R3.9 WATER CONSERVATION/DEMONSTRATION GARDEN R3.10 PACIFIC ELECTRIC TRAILHEAD R3.11 TERRACED GARDENS R9.1 RECREATION POOL R9.2 AMPHITHEATER R9.3 VITICULTURE PAVILION SIGN TYPES SIGN IDENTIFICATION - R2.00 DIRECTIONAL SIGN IDENTIFICATION R2.1 R2.2 R2.3 R2.4 R2.5 R2.6 DOG PARK AMPHITHEATER RECREATION POOL RECREATION POOL MULTI-PURPOSE FACILITY TENNIS COURTS TENNIS COURTS ADVENTURE AREA MULTI-PURPOSE FACILITY RECREATION POOL VITICULTURE PAVILION UNIVERSAL ACCESSIBLE PLAYGROUND AMPHITHEATER AMPHITHEATER SENIOR CENTER COMMUNITY CENTER AMPHITEATER UNIVERSAL ACCESSIBLE PLAYGROUND VITICULTURE PAVILION R1.00 R2.00 R3.00 R9.00 R4.00 R5.00 R6.00 R7.00 R8.00 P2.00 - PROJECT ENTRY IDENTIFICATION SIGN - VEHICULAR DIRECTIONAL SIGN - AREA ENTRY IDENTIFICATION SIGN - STOP SIGN - SPEED LIMIT SIGN - GENERAL PARK REGULATIONS - PARKING REGULATIONS - DISABLED PARKING IDENTIFICATION - MONUMENT IDENTIFICATION SIGN - TRAILBLAZER DIRECTIONAL SIGN - POTENTIAL LOCATIONS FOR PUBLIC ART R3.1 DOG PARK R3.2 RECREATION POOL R3.3 MULTI-PURPOSE FACILITY R3.4 TENNIS COURTS R3.5 ADVENTURE AREA R3.6 AMPHITHEATER R3.7 VITICULTURE PAVILION R3.8 UNIVERSAL ACCESSIBLE PLAYGROUND R3.9 WATER CONSERVATION/DEMONSTRATION GARDEN R3.10 PACIFIC ELECTRIC TRAILHEAD R3.11 TERRACED GARDENS R9.1 RECREATION POOL R9.2 AMPHITHEATER R9.3 VITICULTURE PAVILION SIGN TYPES SIGN IDENTIFICATION - R2.00 DIRECTIONAL SIGN IDENTIFICATION R2.1 R2.2 R2.3 R2.4 R2.5 R2.6 DOG PARK AMPHITHEATER RECREATION POOL RECREATION POOL MULTI-PURPOSE FACILITY TENNIS COURTS TENNIS COURTS ADVENTURE AREA MULTI-PURPOSE FACILITY RECREATION POOL VITICULTURE PAVILION UNIVERSAL ACCESSIBLE PLAYGROUND AMPHITHEATER AMPHITHEATER SENIOR CENTER COMMUNITY CENTER AMPHITEATER UNIVERSAL ACCESSIBLE PLAYGROUND VITICULTURE PAVILION R1.00 R2.00 R3.00 R9.00 R4.00 R5.00 R6.00 R7.00 R8.00 P2.00 - PROJECT ENTRY IDENTIFICATION SIGN - VEHICULAR DIRECTIONAL SIGN - AREA ENTRY IDENTIFICATION SIGN - STOP SIGN - SPEED LIMIT SIGN - GENERAL PARK REGULATIONS - PARKING REGULATIONS - DISABLED PARKING IDENTIFICATION - MONUMENT IDENTIFICATION SIGN - TRAILBLAZER DIRECTIONAL SIGN - POTENTIAL LOCATIONS FOR PUBLIC ART R3.1 DOG PARK R3.2 RECREATION POOL R3.3 MULTI-PURPOSE FACILITY R3.4 TENNIS COURTS R3.5 ADVENTURE AREA R3.6 AMPHITHEATER R3.7 VITICULTURE PAVILION R3.8 UNIVERSAL ACCESSIBLE PLAYGROUND R3.9 WATER CONSERVATION/DEMONSTRATION GARDEN R3.10 PACIFIC ELECTRIC TRAILHEAD R3.11 TERRACED GARDENS R9.1 RECREATION POOL R9.2 AMPHITHEATER R9.3 VITICULTURE PAVILION SIGN TYPES SIGN IDENTIFICATION - R2.00 DIRECTIONAL SIGN IDENTIFICATION R2.1 R2.2 R2.3 R2.4 R2.5 R2.6 DOG PARK AMPHITHEATER RECREATION POOL RECREATION POOL MULTI-PURPOSE FACILITY TENNIS COURTS TENNIS COURTS ADVENTURE AREA MULTI-PURPOSE FACILITY RECREATION POOL VITICULTURE PAVILION UNIVERSAL ACCESSIBLE PLAYGROUND AMPHITHEATER AMPHITHEATER SENIOR CENTER COMMUNITY CENTER AMPHITEATER UNIVERSAL ACCESSIBLE PLAYGROUND VITICULTURE PAVILION R1.00 R2.00 R3.00 R9.00 R4.00 R5.00 R6.00 R7.00 R8.00 P2.00 - PROJECT ENTRY IDENTIFICATION SIGN - VEHICULAR DIRECTIONAL SIGN - AREA ENTRY IDENTIFICATION SIGN - STOP SIGN - SPEED LIMIT SIGN - GENERAL PARK REGULATIONS - PARKING REGULATIONS - DISABLED PARKING IDENTIFICATION - MONUMENT IDENTIFICATION SIGN - TRAILBLAZER DIRECTIONAL SIGN - POTENTIAL LOCATIONS FOR PUBLIC ART R3.1 DOG PARK R3.2 RECREATION POOL R3.3 MULTI-PURPOSE FACILITY R3.4 TENNIS COURTS R3.5 ADVENTURE AREA R3.6 AMPHITHEATER R3.7 VITICULTURE PAVILION R3.8 UNIVERSAL ACCESSIBLE PLAYGROUND R3.9 WATER CONSERVATION/DEMONSTRATION GARDEN R3.10 PACIFIC ELECTRIC TRAILHEAD R3.11 TERRACED GARDENS R9.1 RECREATION POOL R9.2 AMPHITHEATER R9.3 VITICULTURE PAVILION SIGN TYPES SIGN IDENTIFICATION - R2.00 DIRECTIONAL SIGN IDENTIFICATION R2.1 R2.2 R2.3 R2.4 R2.5 R2.6 DOG PARK AMPHITHEATER RECREATION POOL RECREATION POOL MULTI-PURPOSE FACILITY TENNIS COURTS TENNIS COURTS ADVENTURE AREA MULTI-PURPOSE FACILITY RECREATION POOL VITICULTURE PAVILION UNIVERSAL ACCESSIBLE PLAYGROUND AMPHITHEATER AMPHITHEATER SENIOR CENTER COMMUNITY CENTER AMPHITEATER UNIVERSAL ACCESSIBLE PLAYGROUND VITICULTURE PAVILION R1.00 R2.00 R3.00 R9.00 R4.00 R5.00 R6.00 R7.00 R8.00 P2.00 - PROJECT ENTRY IDENTIFICATION SIGN - VEHICULAR DIRECTIONAL SIGN - AREA ENTRY IDENTIFICATION SIGN - STOP SIGN - SPEED LIMIT SIGN - GENERAL PARK REGULATIONS - PARKING REGULATIONS - DISABLED PARKING IDENTIFICATION - MONUMENT IDENTIFICATION SIGN - TRAILBLAZER DIRECTIONAL SIGN - POTENTIAL LOCATIONS FOR PUBLIC ART R3.1 DOG PARK R3.2 RECREATION POOL R3.3 MULTI-PURPOSE FACILITY R3.4 TENNIS COURTS R3.5 ADVENTURE AREA R3.6 AMPHITHEATER R3.7 VITICULTURE PAVILION R3.8 UNIVERSAL ACCESSIBLE PLAYGROUND R3.9 WATER CONSERVATION/DEMONSTRATION GARDEN R3.10 PACIFIC ELECTRIC TRAILHEAD R3.11 TERRACED GARDENS R9.1 RECREATION POOL R9.2 AMPHITHEATER R9.3 VITICULTURE PAVILION SIGN TYPES SIGN IDENTIFICATION - R2.00 DIRECTIONAL SIGN IDENTIFICATION R2.1 R2.2 R2.3 R2.4 R2.5 R2.6 DOG PARK AMPHITHEATER RECREATION POOL RECREATION POOL MULTI-PURPOSE FACILITY TENNIS COURTS TENNIS COURTS ADVENTURE AREA MULTI-PURPOSE FACILITY RECREATION POOL VITICULTURE PAVILION UNIVERSAL ACCESSIBLE PLAYGROUND AMPHITHEATER AMPHITHEATER SENIOR CENTER COMMUNITY CENTER AMPHITEATER UNIVERSAL ACCESSIBLE PLAYGROUND VITICULTURE PAVILION R1.00 R2.00 R3.00 R9.00 R4.00 R5.00 R6.00 R7.00 R8.00 P2.00 Page 312 Introduction Executive Summary History / Things We’ve Heard reVISION / Community Outreach Outreach Summary Site Plan (Master Plan) Phasing Plan with Acreage Event Areas Trail Routes Site Utilities Grading Master Plan Preliminary Water Quality Plan Landscape Irrigation Master Plan Access, Circulation, Parking Site Signage LANDSCAPE CHARACTER & CROSS SECTIONS Potential Public / Private Partnerships Site Furniture Amenities 1 3 5 7 9 11 13 15 17 21 25 29 33 37 41 47 53 55 LANDSCAPE CHARACTER & CROSS SECTIONS Landscape provides a framework to reinforce the park entrances, circulation, open spaces, recreation facilities and landscape features. Plant types and species will be selected based on hydro zones (water use requirements), function (screening, shade), maintenance and aesthetics. • Shade canopy trees will used in parking lot islands when appropriate to provide shade and reduce the heat island effect. In addition, turf is proposed in parking lots that will accommodate larger events in the Great Lawn and Amphitheater where use of the lots are limited to certain times of the year. Finger islands in these lots are used to delineate the perimeter access drive and center concrete mowcurbs between islands define parking organization and alignment. Parking lots have been designed to accommodate solar shade structures. • The open channel is a major landscape feature and will include riparian type planting. • Parkland trees and understory planting will help to create the outdoor rooms; define large multi-purpose open spaces; used to help with separation between vehicular and pedestrians; and provide buffer between the adjacent residents. There are three distinct gardens located in the park: 1. Viticulture Pavilion and Vineyards will provide insight into the Viticulture heritage in Rancho Cucamonga. The gardens will include preservation and replication of the vineyards that once occupied the parkland. 2. Terraced Gardens will provide a quiet reflection area to showcase garden types that have a significant influence in Rancho Cucamonga and the region. There is also opportunity to display public art in the form of a Sculpture Garden or memorial pieces. 3. Water Conservation / Demonstration Garden will provide water conservation practices, to include selection of California friendly plant, smart irrigation systems, mulching, water scheduling and monitoring. Opportunity for interpretive displays will provide educational information. The garden will provide an outdoor learning center, teaching about the overall park landscape, conservation and sustainable practices, and water quality treatment techniques. 47Page313 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA LANDSCAPE CROSS SECTIONS 0’ 10’ 20’ 40’48 SECTION A-A: AMPHITHEATER THE GREAT LAWN VINEYARD PATIO TERRACED STEPS GREAT LAWN SECONDARY STAGE VITICULTURE PAVILION: ART AND SCIENCE OF GRAPE GROWING, CAFE, RESTROOMS SECONDARY STAGE RESTROOMS / ELECTRICAL ROOM MAIN STAGE TERRACED SEATING OPEN VIEWING LAWN SECTION B-B: VITICULTURE PAVILION Page 314 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA LANDSCAPE CROSS SECTIONS 0’ 10’ 20’ 40’49 ELEV. 1370 RESIDENCE RESIDENCE LANDSCAPED SLOPE ELEV. 1370 ELEV. 1362 ELEV. 1350 ELEV. 1360 PACIFIC ELECTRIC TRAIL LANDSCAPED SLOPE TENNIS COURTS MULTI- PURPOSE FACILITY MULTI- PURPOSE FACILITY 26’ WIDE FIRE LANE 26’ WIDE FIRE LANE DEER CREEK CHANNEL TRAILRESIDENCEDEER CREEK CHANNEL BUFFER 165’ ELEV. 1350 ELEV. 1350 LANDSCAPED SLOPE DEER CREEK CHANNEL TRAIL PACIFIC ELECTRIC TRAIL LANDSCAPED SLOPE SECTION D-D: PACIFIC ELECTRIC TRAIL SECTION E-E: DEER CHANNEL TRAIL SECTION C-C: TENNIS COURTS 135’ 270’ ELEV. 1354 Page 315 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA LANDSCAPE CROSS SECTIONS 0’ 10’ 20’ 40’50 SECTION G-G: CENTRAL PARK DRIVE AT OPEN CHANNEL (SPRUCE AVE. CONNECTION) SECTION H-H: CENTRAL PARK DRIVE PIPE OUTLET OPEN CHANNEL CROSSING SECTION F-F: DOG PARK DROP-OFF AREA DOG PARK SHADE STRUCTURE LANDSCAPE BUFFER BIO-RETENTION BASIN BASE LINE ROAD WEST OPEN CHANNEL PIPE OUTLET BRIDGE PILASTER AND WALL PIPE CONNECTION CENTRAL PARK DRIVE WEST OPEN CHANNEL Page 316 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA LANDSCAPE CROSS SECTIONS 0’ 10’ 20’ 40’51 LAKE LAKEPLANTED BASIN WALKWAY LANDSCAPE BUFFER LANDSCAPE BUFFER W/ PERIMETER WALKWAY LANDSCAPE BUFFER W/ PERIMETER WALKWAY LANDSCAPE SLOPE PARKING LOT AISLE LANDSCAPE BUFFER SECTION I-I: LAKE SECTION J-J: LAKE Page 317 52 Page 318 Introduction Executive Summary History / Things We’ve Heard reVISION / Community Outreach Outreach Summary Site Plan (Master Plan) Phasing Plan with Acreage Event Areas Trail Routes Site Utilities Grading Master Plan Preliminary Water Quality Plan Landscape Irrigation Master Plan Access, Circulation, Parking Site Signage Landscape Character & Cross Sections POTENTIAL PUBLIC / PRIVATE PARTNERSHIPS Site Furniture Amenities 1 3 5 7 9 11 13 15 17 21 25 29 33 37 41 47 53 55 POTENTIAL PUBLIC / PRIVATE PARTNERSHIPS Public / Private Partnerships will be important for the generation of revenue for the capital improvement and long term maintenance of Central Park. This will enable the City to forecast available funds for implementation of future phases of the park. Potential revenue generator elements of the park may include: • Recreation Pool • Multi-Purpose Facility • Tennis Clubs • Adventure Area • Viticulture Pavilion- Park Café • Amphitheater • Brand naming of park facilities 53Page319 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA POTENTIAL P3 PUBLIC / PRIVATE PARTNERSHIPS 0’ 120’ 240’ 480’54 21 3 1 BASE LINE ROAD MILLIKEN AVE.DEER CREEK CHANNELPOTENTIAL P3 PUBLIC / PRIVATE PARTNERSHIP RECREATION POOL MULTI-PURPOSE FACILITY TENNIS COURTS ADVENTURE AREA VITICULTURE PAVILION AMPHITHEATER P3 public private partnerships Page 320 Introduction Executive Summary History / Things We’ve Heard reVISION / Community Outreach Outreach Summary Site Plan (Master Plan) Phasing Plan with Acreage Event Areas Trail Routes Site Utilities Grading Master Plan Preliminary Water Quality Plan Landscape Irrigation Master Plan Access, Circulation, Parking Site Signage Landscape Character & Cross Sections Potential Public / Private Partnerships SITE FURNITURE / AMENITIES 1 3 5 7 9 11 13 15 17 21 25 29 33 37 41 47 53 55 SITE FURNITURE/AMENITIES Site furnishings throughout Central Park will have a consistent character and image with Phase 1 - Senior and Community Center improvements. The site furnishing elements are intended to work as a family to be consistent in form, color and material throughout the park, while complementing building architecture, color palette, materials, and aesthetics. 55Page321 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA SITE FURNITURE / AMENITITES 56 Precast Concrete Bollards Bench Precast Concrete Bollard - Model No. Q5-5B, by Quick Crete Products Corp., Color: C-3, Finish T-2, Light Sandblast Finish Metal Bench - Steel Sites, RB Serviced, Model No. RMFC - 24, by Victor Stanley, Inc., Color: RAL 7006 per 194 Special Caspax-7, Polyster Powder Coating Color Chart Precast Concrete Waste Receptacle Bike Rack - Super Cycloops - Model No. 2175-8-P-C, 8 Bikes by Columbia Cascade, Color: RAL 7006 Precast Concrete Waste Receptacles - Square Series; Model No. QV-SQ2020 with F14 Modified with Top Opening and 12” x 12” Park Logo - 4 Sides by Quick Crete Products Corp., Color: C-3 Latte; Finish T-2 Light Sandblast Finish Drinking Fountain - Pedestal Drinking Fountain Model 440 Sm by MDF, Most Dependable Fountains, Color: “Pyrite” Pet Dispenser- Aluminum Dogipot Pet Station #1003-L by Dogipot, Color: Black Drinking Fountain - Pedestal Drinking Fountain Model 440 SM w/ Pet Fountain by MDF, Most Dependable Fountains, Color: “Pyrite” Precast Concrete Court Table - 48” Diameter Cafe Table, Model T48- B1 with Custom Pedestals by Quick Crete Products Corp., Color: C8 Dusty Mauve Finish: Table Top and Bench Tops, Texture: T1-Smooth, Table and Bench Pedestals Texture: T7-Acid Etch. Bike Rack Drinking FountainCourtyard Table Wrought Iron Fence - Color: Champagne Gold, #UC51568 XL to match PPG Duramar XL Wrought Iron Fence Pet Drinking Fountain Pet Dispenser Page 322 CENTRAL PARK MASTER PLAN UPDATE CITY OF RANCHO CUCAMONGA, CALIFORNIA SITE FURNITURE / AMENITITES 57 Parking Lot Light - 22’ - 6” Mounting Height Parking Lot Light by Gardco, LED Color: Dark Bronze Walkway Light - 14’ - 0” Mounting Height Walkway Light, Walkway Light Fixture: LED High Pressure Sodium, Pole Finish: RAL 7006 per 194 Special Caspax- 7, Polyster Powder Coating Pedestrian Walkway Light FixtureStreet Lighting with Base Street Light - 16’-0” Mounting Height, Street Light Precast Concrete Pedestal - 2’- 5” sq. x 2’ - 6” High Precast Concrete Light Pole Base by Quick Crete Products Corp. Street Light Fixture: LED Finish: RAL 7006 per 194 Special Caspax-7, Polyster Powder Coating Street and Pedestrian Light Fixture Street Light Theme Base on Central Drive Parking Lot Light Skateboard Rack Shade Shelter Prefabricated Picnic Shelter - Custom Square, Hip, Interval or Craftsmen Structure by Icon Shelter Systems Inc. Single Roof with Steel PanelsColor: Evergreen Trail Marker Page 323 RESOLUTION NO. 2021-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CERTIFYING THE ENVIRONMENTAL IMPACT REPORT PREPARED FOR THE CENTRAL PARK MASTER PLAN UPDATE, MAKING FINDINGS PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND ADOPTING A MITIGATION MONITORING AND REPORTING PROGRAM A. Recitals. 1. The City of Rancho Cucamonga (the “City”) prepared the Central Park Master Plan update to reVision the remaining available parks space and identify smaller, buildable sections comprised of financially responsible amenities in the westerly 73.4 acres of undeveloped land at Central Park, located at the north west corner of Base Line Road and Milliken Avenue (the “Project”). 2. In accordance with the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the City’s Local CEQA guidelines, the City concluded that there was substantial evidence that the Project might have a significant environmental impact on several resources. 3. Pursuant to CEQA Guidelines, Section 15082, on November 18, 2019, the City published a Notice of Preparation (NOP) of a Draft EIR for the Project, and circulated the NOP and initial study to the Office of Planning and Research, the County Clerk, responsible and trustee agencies, governmental agencies, organizations, and persons who may be interested in the application for a 30-day public review period. 4. The City received comments from two public agencies in response to the NOP. 5. The City also initiated consultation with two tribes in the area, the Gabrieleno Band of Mission Indians - Kizh Nation and the San Manuel Band of Mission Indians, in accordance with the City’s obligations under AB 52. 6. The City released the Draft EIR for a 45-day public review period beginning October 13, 2020 and ending on November 30, 2020. During the public review period the City received a total of 4 comment letters on the Draft EIR, and the City has prepared responses to each comment. 7. The EIR concludes that with the inclusion of mitigation measures, the Project will not have a significant impact on any environmental resources. 8. The City prepared a Final EIR in accordance with CEQA, which contains the City’s responses to comments, a Mitigation Monitoring and Reporting Program (MMRP) for the Project, the Draft EIR as modified by the Final EIR, and all appendices. 9. On April 7, 2021, the City Council conducted a duly noticed public hearing to consider the Project and concluded the hearing on that date. 10. All legal prerequisites prior to the adoption of this Resolution have occurred. Page 324 CITY COUNCIL RESOLUTION NO. 2021-017 CENTRAL PARK MASTER PLAN FINAL EIR CERTIFICATION AND CEQA FINDINGS April 7, 2021 Page 2 B. Resolution. NOW, THEREFORE, it is hereby found, determined, and resolved by the City Council of the City of Rancho Cucamonga as follows: 1. Recitals. The City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. Findings. Based upon the information and evidence set forth in the Final EIR, together with its appendices, and all other available evidence presented to the City Council during the above-referenced public hearing on April 7, 2021, including written and oral staff reports and public testimony, the City Council hereby specifically finds as follows: a. Agencies and interested members of the public have been afforded ample notice and opportunity to comment on the EIR and the Project. b. Section 15091 of the State CEQA Guidelines requires that the City, before approving the Project, make one or more of the following written findings for each significant effect identified in the Final EIR accompanied by a brief explanation of the rationale for each finding: i. Changes or alterations have been required in, or incorporated into, the project which avoid or substantially lessen the significant environmental effect as identified in the Final EIR; ii. Such changes or alterations are within the responsibility and jurisdiction of another public agency and not the agency making the finding. Such changes have been adopted by such other agency or can and should be adopted by such other agency; or iii. Specific economic, legal, social, technological, or other considerations, including provision of employment opportunities for highly trained workers, make infeasible the mitigation measures or project alternatives identified in the Final EIR. These required findings are set forth in the attached Exhibit A and incorporated herein by this reference. c. Environmental impacts identified in the Final EIR that are found to be less than significant and do not require mitigation are described in Section 3.2 of Exhibit A, attached hereto and incorporated herein by reference. d. Environmental impacts identified in the Final EIR as potentially significant, but that can be reduced to less than significant levels with mitigation, are described in Section 3.3 of Exhibit A attached hereto and incorporated herein by reference. e. No environmental impacts were identified in the Final EIR as significant and unavoidable despite the imposition of all feasible mitigation measures, and a statement further confirming this conclusion is provided in Section 3.4 of Exhibit A, attached hereto and incorporated herein by reference. Page 325 CITY COUNCIL RESOLUTION NO. 2021-017 CENTRAL PARK MASTER PLAN FINAL EIR CERTIFICATION AND CEQA FINDINGS April 7, 2021 Page 3 f. State CEQA Guidelines Section 15091 and Public Resources Code Section 21081.6 requires the City to prepare and adopt a mitigation monitoring and reporting program for any project for which mitigation measures have been imposed to assure compliance with the adopted mitigation measures. The Mitigation Monitoring and Reporting Program is attached hereto as Exhibit B and is hereby incorporated herein by reference. Further, the mitigation measures set forth therein are made applicable to the Project. g. Prior to taking action on the Final EIR and approving the Project, the City Council specifically finds and certifies that: (1) the Final EIR was presented to the City Council; (2) the City Council reviewed and considered the Final EIR and all of the information and data in the administrative record, and all oral and written testimony presented to it during meetings and hearings; (3) the Final EIR is adequate and has been completed in full compliance with CEQA; and (4) the Final EIR reflects the City Council’s independent judgment and analysis. h. No comments or any additional information submitted to the City have produced any substantial new information requiring additional recirculation or additional environmental review of the Project under CEQA. 3. Determination. On the basis of the foregoing and all of the evidence in the administrative record before it, the City Council hereby certifies the Final EIR, adopts findings pursuant to the CEQA as set forth in Exhibit A attached hereto and incorporated herein by reference, and adopts the Mitigation Monitoring and Reporting Program (MMRP) attached hereto as Exhibit B and incorporated herein by reference. 4. Location of Record. The documents and other materials, including the staff reports, technical studies, appendices, plans, and specifications, that constitute the record on which this Resolution is based are located in the Planning Department and are in the custody of the Planning Director, 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. All such documents are incorporated herein by reference. 5. Certification. The City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED THIS 7TH DAY OF APRIL 2021. CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA BY: L. Dennis Michael, Mayor I, Janice C. Reynolds, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 7th day of April 2021, by the following vote: Page 326 CITY COUNCIL RESOLUTION NO. 2021-017 CENTRAL PARK MASTER PLAN FINAL EIR CERTIFICATION AND CEQA FINDINGS April 7, 2021 Page 4 AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Page 327 CITY COUNCIL RESOLUTION NO. 2021-017 CENTRAL PARK MASTER PLAN FINAL EIR CERTIFICATION AND CEQA FINDINGS April 7, 2021 Exhibit A CEQA Findings and Facts in Support of Findings Page 328 MARCH 2021 FINAL CENTRAL PARK MASTER PLAN UPDATE REVISION FINDINGS OF FACT Page 329 Page 330 Central Park Master Plan Update reVISION CEQA Findings of Fact State Clearinghouse No. 2019110342 Prepared for: City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 Contact: Jeff Benson Prepared by: 17885 Von Karman Avenue, Suite 500 Irvine, California 92614 Contact: Paula Fell March 2021 Page 331 Page 332 Central Park Master Plan Update reVISION CEQA Findings March 2021 TOC-i TABLE OF CONTENTS Page No. CHAPTER 1 PROJECT OVERVIEW ........................................................................... 1-1 1.1 Introduction ......................................................................................................... 1-1 1.2 Project Location .................................................................................................. 1-1 1.3 Project Objectives .............................................................................................. 1-1 1.4 Project Description ............................................................................................. 1-2 1.5 Project Implementation Schedule ....................................................................... 1-2 1.6 Existing Setting ................................................................................................... 1-3 1.6.1 City of Rancho Cucamonga .................................................................... 1-3 1.6.2 Central Park Characteristics ................................................................... 1-3 1.6.3 Existing Land Use Designations and Zoning .......................................... 1-3 1.6.4 Surrounding Land Uses .......................................................................... 1-3 CHAPTER 2 CALIFORNIA ENVIRONMENTAL QUALITY ACT PUBLIC REVIEW PROCESS ...................................................................................... 2-1 2.1 Purpose of Public Review .................................................................................. 2-1 2.2 Public Review Period and Notifications .............................................................. 2-1 2.3 Custodian and Location of the Record ............................................................... 2-2 2.4 Independent Judgement ..................................................................................... 2-2 2.5 Findings on the Environmental Impact Report ................................................... 2-3 2.6 General Findings on Mitigation Measures .......................................................... 2-3 CHAPTER 3 ENVIRONMENTAL IMPACTS – FINDINGS ........................................... 3-1 3.1 Overview ............................................................................................................ 3-1 3.2 Findings Regarding Impacts Identified in the EIR to be Less Than Significant Requiring No Mitigation ...................................................................................... 3-1 3.2.1 Aesthetics ............................................................................................... 3-1 3.2.2 Agricultural Resources ............................................................................ 3-2 3.2.3 Air Quality ............................................................................................... 3-3 3.2.4 Biological Resources .............................................................................. 3-3 3.2.5 Cultural Resources ................................................................................. 3-4 3.2.6 Energy .................................................................................................... 3-4 3.2.7 Geology and Soils................................................................................... 3-5 3.2.8 Hazards and Hazardous Materials ......................................................... 3-6 3.2.9 Hydrology and Water Resources ............................................................ 3-7 3.2.10 Land Use and Planning .......................................................................... 3-8 3.2.11 Mineral Resources .................................................................................. 3-8 3.2.12 Noise ...................................................................................................... 3-8 3.2.13 Population and Housing .......................................................................... 3-9 3.2.14 Public Services ....................................................................................... 3-9 3.2.15 Recreation .............................................................................................. 3-9 3.2.16 Transportation....................................................................................... 3-10 3.2.17 Utilities and Service Systems ............................................................... 3-10 3.2.18 Wildfire .................................................................................................. 3-11 Page 333 TABLE OF CONTENTS Central Park Master Plan Update reVISION CEQA Findings March 2021 TOC-ii 3.3 Findings Regarding Impacts Mitigated to Less Than Significant ...................... 3-12 3.3.1 Air Quality ............................................................................................. 3-13 3.3.2 Biological Resources ............................................................................ 3-15 3.3.3 Cultural Resources ............................................................................... 3-20 3.3.4 Geology and Soils................................................................................. 3-22 3.3.5 Hazards and Hazardous Materials ....................................................... 3-23 3.3.6 Noise .................................................................................................... 3-25 3.3.7 Tribal Cultural Resources ..................................................................... 3-26 3.4 Findings Regarding Impacts Identified in the EIR to be Significant and Unavoidable ..................................................................................................... 3-28 3.5 Growth Inducing Impacts .................................................................................. 3-28 3.6 Irreversible Environmental Changes ................................................................ 3-29 CHAPTER 4 ALTERNATIVES TO THE PROJECT ..................................................... 4-1 4.1 Alternatives Considered and Rejected as Infeasible .......................................... 4-1 4.2 Selection of Alternatives Considered in the Program EIR .................................. 4-1 4.2.1 Environmentally Superior Alternative ...................................................... 4-2 CHAPTER 5 CERTIFICATION OF THE PROGRAM EIR ............................................ 5-1 CHAPTER 6 ADOPTION OF A MITIGATION MONITORING AND REPORTING PROGRAM FOR THE CEQA MITIGATION MEASURES ........................................... 6-1 CHAPTER 7 REFERENCES ....................................................................................... 7-1 TABLES Table 3.3-1. Localized Significance Analysis ........................................................................... 3-14 Program EIR Table 3.3-1. Acreage of Anticipated Direct Impacts on Jurisdictional Areas within Project Site Element Areas ...................................................................................... 3-17 Page 334 Central Park Master Plan Update reVISION CEQA Findings March 2021 ACR-i ABBREVIATIONS AND ACRONYMS AB Assembly Bill BUOW burrowing owl CalEEMod California Emissions Estimator Model® CDFW California Department of Fish and Wildlife CEQA California Environmental Quality Act City City of Rancho Cucamonga CVWD Cucamonga Valley Water District dBA A-weighted sound level EIR Environmental Impact Report HCP Habitat Conservation Plan MMRP Mitigation Monitoring and Reporting Program NOP Notice of Preparation PEIR Program Environmental Impact Report PM10 particulate matter 10 micrometers or less in diameter PM2.5 particulate matter 2.5 micrometers or less in diameter PRC Public Resource Code Project Central Park Amphitheater Project RCFD Rancho Cucamonga Fire District RWQCB Regional Water Quality Control Board SCAQMD South Coast Air Quality Management District SCCIC South Central Coastal Information Center SWPPP Stormwater Pollution Prevention Plan WDR Waste Discharge Requirement Page 335 ABBREVIATIONS AND ACRONYMS Central Park Master Plan Update reVISION CEQA Findings March 2021 ACR-ii This page intentionally left blank Page 336 Central Park Master Plan Update reVISION CEQA Findings March 2021 1-1 CHAPTER 1 PROJECT OVERVIEW 1.1 Introduction In 1984, the City of Rancho Cucamonga (City) acquired approximately 103.4 gross acres of land northwest of the corner of Milliken Avenue and Base Line Road for a park that would serve the whole City and become a major public resource on the order of other great parks in other major cities. A Central Park Master Plan was developed in the late 1980s, however, no revenue was available at the time for plan development. In the early 2000s, the Goldy S. Lewis Community Center, the James L. Brulte Senior Center, and the Central Park Playground were developed. Negative economic conditions had not allowed for the development of the remainder of the park. In 2017, the City Council approved efforts for a Central Park Master Plan Update. As part of the Central Park Master Plan Update, the City conducted an extensive community outreach and public input process. This outreach process was intended to highlight the historical design and development efforts to date on Central Park and to seek public input for its future and ultimate development. A combination of local community workshops, online surveys, social networking, and a live Facebook broadcast were conducted to develop the resulting Central Park Master Plan Update reVISION. The Central Park Master Plan Update reVISION reflects the historical design philosophy, is responsive to the past planning efforts, includes modern community inspired recreation elements, and incorporates a phased approach providing for fiscally achievable project segments ranging in size from 1 acre to 11 acres (proposed Project). Implementation of the proposed Project requires the approval of the Central Park Master Plan Update reVISION, Final Site Plans, and certification of the Final Program Environmental Impact Report (EIR). 1.2 Project Location The City’s Central Park is located approximately in the center of the City of Rancho Cucamonga at 11200 Base Line Road, and is within Section 36 of Township 1 North, Range 7 West, on the Guasti, California, U.S. Geological Survey 7.5-minute Quadrangle Map (1980). Bounded on the south by Base Line Road and on the east by Milliken Avenue, the park is approximately 2.5 miles west of Interstate 15, 3.7 miles north of Interstate 10, and 0.7 miles south of the State Route 210 in Rancho Cucamonga. 1.3 Project Objectives Throughout the last 30 years the vision for Central Park revolved around an Olmstedian Philosophy. The idea that a design’s psychology and the visual effects on people can be an antidote to the stress and artificiality of urban life. In order to ensure that the proposed Project is characterized by community inspired recreation elements, functional integrity, dynamic economic responsiveness, environmental sensitivity, and aesthetic quality, the following objectives have been identified for the proposed Project: Page 337 1 – PROJECT OVERVIEW Central Park Master Plan Update reVISION CEQA Findings March 2021 1-2 1. To develop a comprehensive planning document that will establish the preliminary land use development for the balance of the Central Park area. 2. To create a unique recreational facility in the City with a variety of active and passive recreational opportunities and amenities accessible within the community and offering multiple options for pedestrian mobility and non-vehicular access. 3. To identify a variety of recreational opportunities designed to be implemented in small (1–11 acres) buildable sections in Central Park responsive to evolving, economic conditions and City-wide recreational needs. 4. To implement a landscape concept that features drought-tolerant plant materials that create an aesthetically pleasing, thematically coherent outdoor environment while minimizing demand for water resources. 1.4 Project Description The Central Park Master Plan Update reVISION is a comprehensive planning document which defines the development of the remaining, undeveloped land located west of the existing Senior and Community Centers at Central Park. It identifies smaller (1–11 acres), buildable sections comprised of financially responsible amenities, so that when funding becomes available, park development could continue within the framework of a comprehensive community inspired vision. The proposed Project includes all the elements presented in the Central Park Master Plan Update reVISION with the exception of the amphitheater element which has been analyzed under a separate California Environmental Quality Act (CEQA) document, see Section 2.1. The proposed Project is composed of recreation areas and elements that relate to the existing open drainage channel spine and is anchored by the Senior and Community Centers to the east and the proposed Recreation Pool, Multi-Purpose Facility, and Tennis Courts to the west. The park will provide a variety of both active and passive zones and uses for groups of all ages. The Universal Accessible Playground will provide access and opportunity for people of all ages and abilities to promote play, physical activity, sociability, and learning. The Adventure Area will promote a unique outdoor experience for personal physical development, leadership, and team building. The park also features the “Great Lawn”, Viticulture Pavilion, a flexible park area for large community event gatherings and celebrations. The smaller parcel sizes will allow the City flexibility to develop portions of the park as funds become available. 1.5 Project Implementation Schedule The proposed Project has been designed to allow the City flexibility to develop portions of the park as funds become available. Several of the proposed Project elements have the potential to be constructed in the relatively near future. Construction of Element A - Pacific Electric Trail Head, Element B - Terraced Gardens, and Element C - Water Conservation/Demonstration Garden is expected to be completed in 2024, subject to funding availability. Construction of Element J - Dog Park is expected to begin second quarter 2021 and be completed in 2022. Element L - Recreation Pool is expected to be completed in 2024, subject to funding availability. Page 338 1 – PROJECT OVERVIEW Central Park Master Plan Update reVISION CEQA Findings March 2021 1-3 The expected buildout of the remainder of the Project is not known at this time. For the purposes of evaluation, it is assumed in the Final Program EIR, that the design and construction of all the proposed Project’s elements would occur over a 20- to 30-year period. 1.6 Existing Setting 1.6.1 City of Rancho Cucamonga The City covers approximately 24,709 acres, with another 1,842 acres within the City’s Sphere of Influence. Existing land uses within the City include a range of residential, commercial, industrial, open space, and institutional uses, with the majority of residential uses located north of Foothill Boulevard and industrial uses largely located south of Foothill Boulevard. The estimated 2019 population of Rancho Cucamonga was 179,412 (DOF 2019). The City has approximately 348 acres of parkland and recreational facilities. These include 25 neighborhood parks, three community parks, and eight special use facilities. In addition, the City’s Multi-Use Regional and Community Trails add approximately 295 acres of land for recreational use. The trails provide a network of interconnecting off-road, urban, and wilderness trails that allow horseback riding, hiking, jogging, running, bicycling, and walking into open space areas and connect the residential areas to commercial activity centers. 1.6.2 Central Park Characteristics The site is relatively flat and ranges in elevation from approximately 1,300 to 1,360 feet. Approximately 30 acres on the east end of the park is currently developed. This includes a 57,000 square foot facility, home to the Goldy S. Lewis Community Center and James L. Brulte Senior Center. The facility offers meeting rooms, event halls, and courtyard, and is the setting for many programs, classes, and special events offered to the public year-round. Other attractions within Central Park include the Central Park Playground with two children’s play equipment areas, the Central Park Pavilion, a shade pavilion with picnic tables and barbeques, access to the multi- purpose Pacific Electric Trail, and Freedom Courtyard, a reflection site where families and friends come to pay tribute and honor the service and sacrifices of veterans past, present and future. The remaining acres of Central Park remains undeveloped due to funding constraints. This area is comprised of disturbed coastal sage scrub habitat. 1.6.3 Existing Land Use Designations and Zoning The Central Park site has a General Plan land use designation of Public Facilities - Parks and a zoning designation of Terra Vista Planned Community (PC-TV). 1.6.4 Surrounding Land Uses Uses surrounding the proposed Project site include existing Central Park facilities, residential uses, Deer Creek Flood Control Channel, and commercial uses. The existing Central Park facilities are located on the eastern third of the Central Park site. The majority of the surrounding uses are single family residential uses found all around the Central Park boundaries. Deer Creek Flood Control Channel is located on the western boundary of the Central Park site. Commercial uses are located at the southeast and southwest corners of Milliken Avenue and Base Line Road and at the northeast corner of Haven Avenue and Base Line Road. Page 339 1 – PROJECT OVERVIEW Central Park Master Plan Update reVISION CEQA Findings March 2021 1-4 This page intentionally left blank Page 340 Central Park Master Plan Update reVISION CEQA Findings March 2021 2-1 CHAPTER 2 CALIFORNIA ENVIRONMENTAL QUALITY ACT PUBLIC REVIEW PROCESS 2.1 Purpose of Public Review CEQA Guidelines Section 15201 states: “Public participation is an essential part of the CEQA process. Each public agency should include provisions in its CEQA procedures for wide public involvement, formal and informal, consistent with its existing activities and procedures, in order to receive and evaluate public reactions to environmental issues related to the agency’s activities. Such procedures should include, whenever possible, making environmental information available in electronic format on the Internet, on a web site maintained or utilized by the public agency.” The City has invited public input during the EIR preparation process, including providing opportunities to review and comment during the scoping process and during Draft Program EIR circulation, as discussed further in Section 2.2, below. CEQA (Public Resource Code [PRC] Section 21082.2(b)) explains that, “Statements in an environmental impact report and comments concerning an environmental impact report shall not be determinative of whether the project may have a significant effect on the environment.” According to CEQA, it is the responsibility of the lead agency decision makers to “determine whether a project may have a significant effect on the environment based on substantial evidence in the record.” Substantial evidence is defined as facts, fact-related reasonable assumptions, and expert opinion. “Substantial evidence” does not include arguments, speculation, unsubstantiated opinion or narrative, clearly erroneous evidence, or socioeconomic impacts not related to the physical environment (PRC Sections 21080(e), 21082.2(a), 21082.2(c), and CEQA Guidelines Section 15384). 2.2 Public Review Period and Notifications In accordance with both the specific requirements and the intent of CEQA, the environmental review process for the proposed Project has included substantial opportunities for public and agency review and comment on the environmental evaluations. The Draft Program EIR was prepared following input from the public, responsible agencies, and affected agencies through the EIR scoping process, which included the following: • In accordance with the CEQA Guidelines, a Notice of Preparation (NOP) was prepared and distributed to responsible agencies, affected agencies, and other interested parties on November 17, 2020. • The NOP was posted in the County Clerk’s office for 30 days. The NOP was submitted to the State Clearinghouse to officially solicit participation from interested public agencies in determining the scope of the Program EIR. • Information requested and input provided during the 30-day public review period, regarding the contents of the NOP and the scope of the Program EIR, were incorporated in the Draft Program EIR. Page 341 2 – CEQA PUBLIC REVIEW PROCESS Central Park Master Plan Update reVISION CEQA Findings March 2021 2-2 • A Notice of Completion for the Draft Program EIR was filed with the State of California Clearinghouse and an Notice of Completion/Notice of Availability was posted on the City’s internet website, and published in the local paper, and mailed to organizations and agencies that previously expressed interest in the proposed Project during the public scoping period. • The Draft Program EIR was circulated for review and comment between October 7, 2020 and November 23, 2020. • The Draft Program EIR was made available to download for public review from the following sites: o City of Rancho Cucamonga Website: https://www.cityofrc.us/current-projects o CEQAnet Web Portal: https://ceqanet.opr.ca.gov/2019110342/2 • Copies of the Draft Program EIR were provided, upon request, to responsible, trustee, and other federal, state, and local agencies expected or known to have expertise or interest in the resources that the proposed Project may affect. • Copies of the Draft Program EIR or notices of the Draft Program EIR’s availability were sent to organizations and individuals with special expertise on environmental impacts and/or who had previously expressed an interest in this proposed Project. The Final Program EIR has been provided to commenting agencies, organizations, and individuals prior to the proposed Project hearings before City decision-makers. Notice of the availability of the Final Program EIR was also provided to agencies, organizations, and the public who have previously expressed an interest in the proposed Project but did not comment on the Draft Program EIR. 2.3 Custodian and Location of the Record As provided under CEQA the lead agency, in this case the City of Rancho Cucamonga, is designated as the Custodian of the environmental review document. The Custodian must provide accessibility to the general public for the document and associated records prepared as part of the review process and designate a location where these records are stored. Findings: The documents and other materials, which constitute the record of proceedings for the City’s approval of this proposed Project, are located in the City Planning Director’s Office within the Planning Department, 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. 2.4 Independent Judgement The City retained Tetra Tech, Inc. of Irvine, California to prepare the Program EIR documents for the proposed Central Park Master Plan Update reVISION Project. The Program EIR was prepared under the supervision and direction of the City of Rancho Cucamonga Community Services Department staff and reflects the independent judgment of the City staff and the City Council. Findings: The Program EIR reflects the City’s independent judgment exercised in accordance with CEQA Section 21082.1(c) by reviewing, analyzing and revising material prepared by the consultant; circulating the Draft Program EIR as a City document and certifying that the Program EIR reflects the independent judgment of the lead agency. Page 342 2 – CEQA PUBLIC REVIEW PROCESS Central Park Master Plan Update reVISION CEQA Findings March 2021 2-3 2.5 Findings on the Environmental Impact Report In determining that an EIR was required for the City’s consideration of the proposed Project, the City determined that a Program EIR was the appropriate approach based on CEQA Guidelines, Section 15168 (14 California Code of Regulations Section 15168). The City’s significance thresholds were used to assess the proposed Project impacts on individual resources. The significance thresholds were provided for each resource area for which impacts were evaluated. The impact analysis discusses potential impacts in the order of the thresholds presented for each resource area. Findings: The proposed Central Park Master Plan Update reVISION Project has the potential to result in significant impacts on the environment and the proposed Project is anticipated to be constructed in phases. Pursuant to the CEQA Guidelines, a Program EIR is the required environmental documentation for the City’s consideration of the proposed Project. 2.6 General Findings on Mitigation Measures The City will incorporate the mitigation measures from the Program EIR into the proposed Project as it is built out. Findings: The City Council adopted all mitigation measures recommended by the Program EIR and incorporated into the Mitigation Monitoring and Reporting Program (MMRP). In addition, unless specifically stated to the contrary in these Findings, the MMRP’s mitigation measures are intended to be the mitigation measures as worded in the Program EIR. Page 343 2 – CEQA PUBLIC REVIEW PROCESS Central Park Master Plan Update reVISION CEQA Findings March 2021 2-4 This page intentionally left blank Page 344 Central Park Master Plan Update reVISION CEQA Findings March 2021 3-1 CHAPTER 3 ENVIRONMENTAL IMPACTS – FINDINGS 3.1 Overview The City’s staff report, the Program EIR, written and oral testimony at public hearings, and these facts, findings and other information in the administrative record serve as the basis for the City’s environmental determination. The Final Program EIR includes revisions to the Draft Program EIR, public comments, the City’s responses, and the MMRP. The detailed analyses of potential environmental impacts and proposed mitigation measures for the proposed Central Park Master Plan Update reVISION Project are presented in Chapter 4 of the Draft Program EIR. Written comments and the City’s responses are provided in Chapter 4 of the Final Program EIR. Presented below are the environmental findings made by this Council after its review of the documents referenced above, as well as the written and oral comments on the proposed Central Park Master Plan Update reVISION Project presented at the City Council public hearing. Factual discussion in this document summarizes the information contained in the Program EIR and the administrative record upon which this Council bases its decision to certify the Program EIR and approve the proposed Project. The Program EIR prepared for the proposed Central Park Master Plan Update reVISION Project evaluated nine major environmental categories (air quality, biological resources, cultural resources, geology and soils, greenhouse gas emissions, hazards and hazardous materials, noise, transportation, and Tribal cultural resources) for potential significant adverse impacts. Both project specific and cumulative impacts were evaluated. Of these nine major environmental categories, the Council concurs with the conclusions in the Program EIR that the issues and sub- issues discussed below can be mitigated below a significant impact threshold. 3.2 Findings Regarding Impacts Identified in the EIR to be Less Than Significant Requiring No Mitigation The following issues were identified by the City as having the potential to cause a significant impact and were carried forward to the Program EIR for detailed evaluation. These issues were found in the Program EIR as having no potential to cause significant impact and therefore require no project-specific mitigation. In the following discussion, each resource issue is identified and the potential for significant adverse environmental effects is discussed. 3.2.1 Aesthetics Would the project have a substantial adverse effect on a scenic vista? Would the project substantially damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings along a scenic highway? Would the project conflict with applicable zoning and other regulations governing scenic quality? Page 345 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-2 Would the project create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? While the proposed Project would add development elements to foreground vistas, impacts to local aesthetics are expected to be less than significant, or non-existent because: • Background views of the San Gabriel Mountains would not be blocked, • The proposed Project site is not in the “viewshed” of any designated or eligible State scenic highway, • The proposed Project site currently does not contain trees, rock outcroppings, or historic buildings, • The proposed Project will be consistent with the General Plan and the development standards for Special Boulevards, and will be consistent with the currently developed portion of Central Park, • The proposed Project will be required to comply with site lighting standards (as defined in the City’s Development Code), thereby reducing any potential for light impacts on neighboring properties, and • No proposed structures will include reflective finishes, so it will not create any daytime glare. 3.2.2 Agricultural Resources Would the project convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non-agricultural use? Would the project convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non-agricultural use? Would the project conflict with existing zoning for, or cause rezoning of, forest land (as defined in PRC Section 12220(g)) or timberland (as defined in PRC Section 4526), or timberland zoned Timberland Production (as defined by Government Code section 51104(g))? Would the project result in the loss of forest land or conversion of forest land to non-forest use? Would the project involve other changes in the existing environment that, due to their location or nature, could individually or cumulatively result in loss of Farmland to non-agricultural use or conversion of forest land to non-forest use? No Prime or Unique Farmland, or Farmland of Statewide importance currently exists within the proposed Project site or vicinity. The proposed Project site is not zoned for any agricultural uses nor is it part of a Williamson Act contract, and the implementation of the proposed Project would not result in any impacts to existing zoning for agricultural use or to Williamson Act land. The proposed Project would not result in the loss of forest land or conversion of forest land to non- forest use. Finally, there is no farmland or forest land located within or near the proposed Project site, and the proposed Project would not involve any changes that could result in the loss or Page 346 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-3 conversion of farmland or forest land to other uses. As a result of these factors, no impacts to agricultural resources are expected occur because of the proposed Project. 3.2.3 Air Quality Would the project conflict with or obstruct implementation of the applicable air quality plan? The proposed Project would not conflict with the South Coast Air Quality Management District’s (SCAQMD) Air Quality Management Plan, as it would not result in long-term regional impacts or result in a change in dwelling units or occupants and is, therefore, considered consistent with the SCAQMD’s Air Quality Management Plan and no significant impact will occur. Would the project result in a cumulatively considerable net increase of any criteria pollutants for which the project region is non-attainment under an applicable federal or state ambient air quality standard? The cumulative emissions associated with the proposed Project would not be considerable because the emissions fall below significance thresholds for those pollutants. Unmitigated construction emissions as well as operational emissions for the full development fall well below SCAQMD Regional Significant Thresholds and no significant impact will occur. Would the project create objectionable odors affecting a substantial number of people? During proposed Project-related construction activities, various diesel-powered vehicles and equipment could create minor odors. These odors are not likely to be noticeable beyond the immediate vicinity and would be temporary and short-lived due to rapid dissipation. No long-term odor impacts would occur with project implementation and project impact would be less than significant. 3.2.4 Biological Resources Would the project conflict with the provisions of an adopted habitat conservation plan, natural community conservation plan, or any other approved local, regional, or state habitat conservation plan? The proposed Project site is not located within the boundary of, nor does it contain undeveloped natural lands subject to an adopted Habitat Conservation Plan (HCP), a natural community conservation plan or other approved local, regional, or state HCP. As a result, the proposed Project would not conflict with the provisions of an adopted HCP, natural community conservation plan, or other approved local, regional, or state HCP. Would the project have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? No sensitive vegetation communities or riparian habitats were observed within or adjacent to the proposed Project site; therefore, no direct impacts on sensitive vegetation communities or riparian habitats are anticipated as a result of implementation of the proposed Project and mitigation is not required. Page 347 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-4 Would the project interfere substantially with the movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? The proposed Project site was determined not to function as a wildlife movement corridor; therefore, no direct impacts on fish or wildlife movement are anticipated as a result of implementation of the proposed Project. No native wildlife nursery sites, such as bird rookeries or bat roosts, were observed within or adjacent to the proposed Project site; therefore, no direct or indirect impacts on native wildlife nursery sites are anticipated as a result of implementation of the proposed Project and mitigation is not required. Would the project conflict with any local policies or ordinances protecting biological resources, such as a tree preservation policy or ordinance? No trees protected by the City’s Tree Preservation Ordinance were observed within or adjacent to the proposed Project site; therefore, no direct or indirect impacts on protected trees are anticipated as a result of implementation of the proposed Project and mitigation is not required. 3.2.5 Cultural Resources Would the project disturb any human remains, including those interred outside of formal cemeteries? No human remains or cemeteries were identified as a result of the South Central Coastal Information Center (SCCIC) search and pedestrian field survey. Existing regulations found in Health and Safety Code Section 7050.5, defined actions required that if unknown human remains and/or cultural items are inadvertently discovered. By complying with the existing regulations, impacts associated with disturbing any human remains, including those interred outside of formal cemeteries, will be less than significant. 3.2.6 Energy Would the project result in potentially significant environmental impact due to wasteful, inefficient, or unnecessary consumption of energy resources, during project construction or operation? Would the project conflict with or obstruct a state or local plan for renewable energy or energy efficiency? Both construction and operation of the proposed Project would lead to the consumption of limited, slowly renewable, and non-renewable resources, committing such resources to uses that future generations would be unable to reverse. The proposed Project would require the commitment of resources that include: (1) building materials; (2) fuel and operational materials/resources; and (3) the transportation of goods and people to and from the proposed Project. However, the proposed Project’s energy consumption is expected to be reduced through the implementation of all applicable regulations and codes, including the CALGreen code. The proposed Project will comply with all applicable regulations and codes which require achievement of various levels of energy efficiency in building construction, design and operation. The consumption of such resources would represent a long-term commitment of those resources. Page 348 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-5 The commitment of resources required for the construction and operation of the proposed Project would limit the availability of such resources for future generations or for other uses during the life of the proposed Project. However, use of such resources will be short-term and minimal during construction and operation will not result in energy consumption requiring a significant increase in energy production for the energy provider. In addition, the proposed Project will comply with all applicable regulations and codes. The proposed Project would not result in excessive long-term operational energy demand and will not result in energy consumption requiring a significant increase in production by the energy provider. The proposed Project is not expected to conflict with or obstruct a state or local plan for renewable energy or energy efficiency, so no impacts are expected. In addition, the energy demand associated with the proposed Project will be relatively small and therefore presents a less than significant impact. 3.2.7 Geology and Soils Would the project directly or indirectly cause potential substantial adverse effects, including the risk of loss, injury, or death involving seismic-related ground failure, including liquefaction? Would the project directly or indirectly cause potential substantial adverse effects, including the risk of loss, injury, or death involving landslides? Would the project result in substantial soil erosion or the loss of topsoil? Is the project located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in onsite or offsite landslides, lateral spreading, subsidence, liquefaction, or collapse? Is the project located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial direct or indirect risks to life or property? Would the project have soils that are incapable of supporting the use of septic tanks or alternative wastewater disposal systems where sewers are not available for the disposal of wastewater? Most of the resource issues related to geology and soils fall into less than significant or no impact categories. The proposed Project would not expose people or structures to substantial impacts involving seismic-related ground failure, including liquefaction. The proposed Project site is not located within an Alquist-Priolo Earthquake Fault Zone, but small portions of Project Elements M and O will be located in the City’s Low Ground Rupture Potential Zone. No critical facilities are proposed for these areas, however, in addition to design-level geotechnical recommendations that will be prepared for the proposed Project, design and construction of the proposed Project will comply with seismic safety requirements of the City’s General Plan and the California Building Code. Compliance with these requirements would ensure that potential hazards from earthquake fault rupture or strong seismic shaking would be less than significant. The proposed Project location is not a landslide-prone area since the land in the vicinity is relatively flat. The proposed Project would be subject to the requirements of the Construction General Permit under the National Pollutant Discharge Elimination System program under the jurisdiction of the State Water Resources Control Board. This would result in the preparation of a Stormwater Pollution Page 349 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-6 Prevention Plan (SWPPP) to address erosion and discharge impacts associated with the proposed on-site grading. Although no concerns over unstable geologic units or soil series were identified, compliance with the City’s Building Regulations will ensure that a proper geotechnical investigation is performed to rule out these issues. No septic tanks or alternative wastewater systems will be constructed as part of the proposed Project. The conclusions of these evaluations were that impacts due to geologic or soil factors would either be less than significant or non- existent. 3.2.8 Hazards and Hazardous Materials Is the project located on a site that is included on a list of hazardous material sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? For a project located within an airport land use plan or, where such a plan has not been adopted, within 2 miles of a public airport or public use airport, would the project result in a safety hazard or excessive noise for people residing or working in the project area? Would the project impair implementation of, or physically interfere with, an adopted emergency response plan or emergency evacuation plan? Would the project expose people or structures, either directly or indirectly, to the risk of loss, injury, or death involving wildland fires? Most of the resource issues related to hazards and hazardous materials were evaluated as having no impact, or a less than significant impact. The proposed Project site is not included on the list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 (DTSC 2019; CWRCB 2019). The proposed Project site is not located within 2 miles of a public airport or public use airport; therefore, it would not result in a safety hazard nor produce excessive noise for people residing or working in the proposed Project area. Proposed Project construction activities will not hinder any emergency evacuation that may become necessary within the surrounding properties. At no time will any of the surrounding streets be completely closed to traffic to accommodate construction equipment or activities. Plans would be reviewed by the Rancho Cucamonga Fire District (RCFD) to ensure compliance with Fire Protection Standards, Guidance Documents, and the California Fire Code. In addition, the existing vegetation fuel management plan for Central Park will continue to be implemented for the undeveloped portions of the Park. The proposed Project would not contribute to wildland fire hazards and is actually expected to reduce such risks. Construction and operation of the proposed Project would involve the transport, storage, use and/or disposal of limited quantities of hazardous materials, such as fuels, solvents, degreasers and paints, however, the proposed Project will comply with regulation and documentation which address hazardous materials and potential effects due to use or transport of hazardous materials would be less than significant. The proposed Project is within 0.25 miles of an existing school, Victoria Groves Elementary School located approximately 0.23 miles to the north, however, because substantial federal, state and local regulations addressing the transport, use, storage and disposal of hazardous materials are in place, the potential for impacts and risks from hazardous emissions, including to schools, would be less than significant. Page 350 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-7 3.2.9 Hydrology and Water Resources Violate any water quality standards or waste discharge requirements or otherwise substantially degrade surface or ground water quality? Substantially decrease groundwater supplies or interfere substantially with groundwater recharge such that the project may impede sustainable groundwater management of the basin? Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or through the addition of impervious surfaces, in a manner that would: (i).Result in substantial erosion or siltation on site or off site?; (ii). Substantially increase the rate or amount of surface runoff in a manner that would result in flooding on site or off site?; (iii). Create or contribute runoff water that would exceed the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of polluted runoff? In flood hazard, tsunami, or seiche zones, risk release of pollutants due to project inundation? Would the project conflict with or obstruct implementation of a water quality control plan or sustainable groundwater management plan? As noted under the Geology and Soils discussion above (Section 3.2.5), a SWPPP will be prepared for the proposed Project, which, along with a required Water Quality Management Plan will minimize short-term impacts to water quality during construction phase work. To address long- term water quality concerns the proposed Project will use a combination of phased directional flow conveyances (for collection and infiltration of surface water) and bioretention basins for treatment of storm water runoff. Bioretention basins are designed to incorporate an engineered soil media to assist in plant uptake of pollutants. The bioretention basin also allows infiltration into on-site soils and engineered soil media. When the infiltration rate of the underlying soil is exceeded, the treated flows are discharged through an underdrain system. Also, because the bioretention basin may decrease site runoff in comparison to existing conditions, post-project conditions would not contribute excessive runoff water that could exceed the capacity of existing or planned stormwater drainage systems. Construction of all the proposed Project elements will reduce existing impervious area in the proposed Project site by approximately 25 percent, while the remaining 75 percent of the impervious area will remain in place. The relatively small increase in impervious surface is not expected to result in any significant change to groundwater recharge opportunity. In addition, the proposed Project site is not within an area designated as a recharge basin or spreading ground. The proposed Project will result in little, if any, reduction of groundwater recharge and will comply with the water service requirements of the Cucamonga Valley Water District (CVWD) and RCFD, impacts to groundwater supply would be less than significant. The proposed Project site is not located within a 100-year floodplain, nor any flood hazard, tsunami, or seiche zones. Therefore, no impacts associated with these hazards would occur. Adherence to the requirements of NPDES, SWPPP, and Best Management Practices would reduce impacts related to the potential for erosion, siltation, or hazardous materials spills impacts during construction to a less than significant level. The post-construction drainage pattern within the proposed Project site will include both phased directional flow conveyances and bioretention Page 351 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-8 basins for treatment of storm water runoff. When the infiltration rate of the underlying soil is exceeded, the treated flows are discharged through an underdrain system. The proposed Project’s bioretention/water treatment basins would reduce impacts to surface water quality to less than significant. 3.2.10 Land Use and Planning Would the project physically divide an established community? Would the project cause a significant environmental impact due to conflict with any land use plan, policy, or regulation adopted for the purpose of avoiding or mitigating an environmental effect? Land uses surrounding the proposed Project site include residential uses, commercial uses, and the Deer Creek Flood Control Channel. The proposed Project area is urbanized with park, residential, and commercial land uses. Development of the proposed Project site would not hinder pedestrians or travelers on the adjacent streets or sidewalks from accessing other areas in the surrounding community. Therefore, the proposed Project would not divide an established community and no impact would occur. The proposed Project would not conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the proposed Project; therefore, no impacts would occur. 3.2.11 Mineral Resources Would the project result in the loss of availability of a known mineral resource that would be of value to the region and the residents of the state? Would the project result in the loss of availability of a locally important mineral resource recovery site delineated on a local general plan, specific plan, or other land use plan? There are no oil, gas, or geothermal resources in Central Park or the surrounding area, and no mineral recovery activities currently transpire in the proposed Project area, therefore, no impacts would occur. 3.2.12 Noise For a project located within the vicinity of a private airstrip or an airport land use plan or, where such a plan has not been adopted, within 2 miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? Would the project result in generation of excessive groundborne vibration or groundborne noise levels? Two resource issues related to noise impacts were determined to result in less than significant impacts, airport noise exposure, and ground borne noise and vibration exposure. There is no public airport or public use airport located within 2 miles of the proposed Project site. The proposed Project would not expose people residing or working in the proposed Project area to excessive noise levels associated with a public airport and no impact would occur. Page 352 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-9 Project construction and site grading would require the use of equipment that could generate ground borne vibration and noise, however, these levels will not result in significant impacts to nearby sensitive receptors and impacts associated with construction vibration levels will be less than significant. Project operations do not include any vibratory equipment and would not cause a vibratory impact to sensitive receptors. 3.2.13 Population and Housing Would the project induce substantial unplanned population growth in an area, either directly (e.g., by proposing new homes and business) or indirectly (e.g., through extension of roads or other infrastructure)? Would the project displace substantial numbers of existing people or housing, necessitating the construction of replacement housing elsewhere? The proposed Project would not involve the construction of any homes, businesses, or other uses that would result in direct population growth or infrastructure that indirectly results in population growth. Construction of the proposed Project would not require the removal or obstruction of existing housing and thus would not require the displacement of people or the construction of replacement housing elsewhere. No impacts would occur. 3.2.14 Public Services Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities or a need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times, or other performance objectives for any of the public services: i.) Fire Protection, ii.) Police Protection, iii.) Schools, iv.) Parks, v.) Other Public Facilities. Less than significant to no impacts are expected to public services required for the area because of the proposed Project. As no population increases are associated with the proposed Project, no associated increases in demands on public services are expected. Development plans would be reviewed by the RCFD to ensure compliance with the RCFD’s Fire Protection Standards, Guidance Documents, and the California Fire Code. No significant impacts would occur. 3.2.15 Recreation Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? Does the project include recreational facilities or require the construction or expansion of recreational facilities that might have an adverse physical effect on the environment? As no population increases are associated with the proposed Project, no associated increases in demands on existing recreation facilities are expected. The environmental impacts associated with the construction of the proposed Project will not result in any significant impacts. Page 353 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-10 3.2.16 Transportation Would the project substantially increase hazards due to a geometric design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? Would the project result in inadequate emergency access? These environmental resource issues related to transportation requirements for the proposed Project were assessed to have no or less than significant impacts. The proposed Project will be required to comply with all applicable regulations, and thus will (a) provide a safe and efficient circulation system; (b) appropriate locations and numbers of parking spaces; and (c) compliance with the requirements of the proposed Project’s encroachment permit for construction activities. By complying with all applicable regulations, no significant impacts associated with circulation systems or parking requirements are expected. The proposed Project is expected to draw visitors from the local community because it will provide amenities closer to many Rancho Cucamonga residents and thus is anticipated to shorten existing trips. The proposed Project is estimated to generate fewer trips than the current average for the City, which is the recommended threshold proposed in the Technical Advisory (OPR 2018). Therefore, the proposed Project is not anticipated to result in a significant impact related to vehicle miles traveled. The proposed Project does not include the construction of any structure or feature that would substantially increase hazards due to a design feature, and would be required to design, construct, and maintain structures, roadways, and facilities to allow for adequate emergency access and evacuation routes. No impacts are expected. 3.2.17 Utilities and Service Systems Would the project require or result in the relocation or construction of new or expanded water, wastewater treatment or storm water drainage, electric power, natural gas, or telecommunications facilities, the construction or relocation of which could cause significant environmental effects? Would the project have sufficient water supplies available to serve the project and reasonably foreseeable future development during normal, dry and multiple dry years? Would the project result in a determination by the wastewater treatment provider that serves or may serve the project that it has adequate capacity to serve the project’s projected demand in addition to the provider’s existing commitments? Would the project generate solid waste in excess of State or local standards, or in excess of the capacity of local infrastructure, or otherwise impair the attainment of solid waste reduction goals? Would the project comply with federal, state, and local management and reduction statutes and regulations related to solid waste? Environmental impacts to, or from, utilities or service systems address concerns over various conveyance systems (infrastructure), water supply, wastewater treatment capacity, solid waste Page 354 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-11 disposal capacity, and the regulated reduction in generating trash (solid waste). The proposed Project is not expected to cause anything more than less than significant impacts to these systems. The proposed Project will obtain approvals for, and then construct connections to existing water, wastewater treatment or storm water drainage, electric power, natural gas, and telecommunications systems adjacent to the proposed Project site. Construction of these connections would result in temporary and minor impacts to air quality (see Section 3.3.1), noise (see Section 3.3.6), and traffic (see Section 3.2.16) during construction activities, but these will be reduced to a less than significant level by following applicable rules, regulations, and mitigations. Currently there is sufficient water supply available to the City to serve this proposed Project. The CVWD has established conditions that development projects in its service area must meet and the RCFD has established standards to satisfy fire flow requirements. By complying with the water service requirements of the CVWD and RCFD, impacts to water supply would be less than significant. CVWD collects and conveys wastewater generated within the CVD service area through the sewer collection system which is conveyed to the Inland Empire Utilities Agency (IEUA) wastewater treatment facilities for treatment. Wastewater from the proposed Project would be treated at the IEUA RP-4 treatment plant. The plant’s average daily treatment flow of 10 million gallons per day is below its treatment capacity of 14 million gallons per day. The wastewater generated by the proposed Project would be expected to be well within the capacity of the RP-4 treatment plant and impacts to wastewater treatment systems would be less than significant. The amount of solid waste generated by the proposed Project and disposed of in the nearby landfill during its operation, is expected to be within the permitted capacity of this landfill. Given these considerations, and with recycling required by the City implemented during all construction phases of the proposed Project, potential impacts associated with solid waste capacity will not be significant. The City would develop a collection program for recyclables (e.g., paper, plastics, glass and aluminum) similar to the current program for the existing Central Park facilities. The proposed Project would comply with all federal, State, and local statutes and regulations related to solid waste, including the California Integrated Waste Management Act and City requirements for solid waste generated during the construction process; therefore, no impact would occur. 3.2.18 Wildfire Would the project substantially impair an adopted emergency response plan or emergency evacuation plan? Would the project, due to slope, prevailing winds, and other factors, exacerbate wildfire risks, and thereby expose project occupants to, pollutant concentrations from a wildfire or the uncontrolled spread of a wildfire? Page 355 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-12 Would the project require the installation or maintenance of associated infrastructure (such as roads, fuel breaks, emergency water sources, power lines or other utilities) that may exacerbate fire risk or that may result in temporary or ongoing impacts to the environment? Would the project expose people or structures to significant risks, including downslope or downstream flooding or landslides, as a result of runoff, post-fire slope instability, or drainage changes? Potential environmental impacts from the proposed Project exacerbating wildfire conditions would result in less than significant to no impact. The proposed Project would provide adequate vehicular access along public roads and Project driveways (both during construction and after), thereby accommodating access for all emergency vehicles. Therefore, the proposed Project would not impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan and any impacts would be less than significant. Development plans would be reviewed by the RCFD to ensure compliance with the RCFD’s Fire Protection Standards, Guidance Documents, and the California Fire Code. In addition, the existing vegetation fuel management plan for Central Park will continue to be implemented for the undeveloped portions of the Park as long as needed. Therefore, the proposed Project would not contribute to and would likely reduce fire hazard risk and no significant impact would occur. 3.3 Findings Regarding Impacts Mitigated to Less Than Significant This section includes findings for project impacts which are potentially significant but can be mitigated to a less than significant level with the implementation of mitigation measures. The Council finds that all potentially significant impacts of this proposed Project as listed below can and will be mitigated, reduced or avoided by the implementation of mitigation measures. Specific findings of this Council for each category of such impacts are set forth below in this section. CEQA Section 21081 states that no public agency shall approve or carry out a project for which an environmental impact report has been completed which identifies one or more significant effects on the environment that would occur if the project is approved or carried out unless both of the following occur: (a) The public agency makes one or more of the following findings with respect to each significant effect: (1) Changes or alterations have been required in, or incorporated into, the project which mitigate or avoid the significant effects on the environment. (2) Those changes or alterations are within the responsibility and jurisdiction of another public agency and have been, or can and should be, adopted by that other agency. (3) Specific economic, legal, social, technological, or other considerations, including provision of employment opportunities for highly trained workers, make infeasible the mitigation measures or alternatives identified in the environmental impact report. (b) With respect to significant effects which were subject to a finding under paragraph (3) of subdivision (a) the public agency finds that specific overriding economic, legal, social, Page 356 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-13 technological, or other benefits of the project outweigh the significant effects on the environment. This City hereby finds, pursuant to CEQA Section 21081, that the following potential environmental impacts can and will be mitigated to below a level of significance, based upon the implementation of the mitigation measures recommended in the Program EIR. Each proposed mitigation measure discussed in this section of the findings is assigned a code letter correlating it with the environmental category used in the MMRP included in Chapter 5 of the Final Program EIR. 3.3.1 Air Quality Potentially Significant Impacts IMPACT 4.1-2: Air Quality: Would the project violate any air quality standard or contribute substantially to an existing or projected air quality violation? Facts The proposed Project is planned for incremental construction of individual “Elements” over a long- term schedule that likely will not have multiple Elements under construction at any given time. With that in mind, the worst-case Element construction and operation emissions were calculated using the CalEEMod emissions inventory model. The analysis assumed that construction activities would comply with applicable portions of SCAQMD Rule 403 regarding the control of fugitive dust. Table 3.3-1 summarizes the on-site construction and operation emissions for the worst-case study scenario with comparison to Localized Significance Thresholds. Table 3.3-1 shows that emissions from construction of each Element would fall below local emissions thresholds with mitigation, resulting in a less than significant impact. Mitigation Measure AIR-1 is based on SCAQMD Rule 403, and detailed below, would be applied and would reduce the proposed Project’s construction particulate matter 10 micrometers or less in diameter (PM10) and particulate matter 25 micrometers or less in diameter (PM2.5) levels below local emissions thresholds. Emissions from operation of each Element, as well as the full park development, would also result in a less than significant impact. Therefore, the construction and operation local criteria pollutant impacts would be less than significant levels and would not violate any air quality standard or contribute substantially to an existing or projected air quality violation. Page 357 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-14 Table 3.3-1. Localized Significance Analysis Maximum Daily On-Site Emissions Activity NOx CO PM10 a PM2.5 b Construction Unmitigated 40 21 20 12 Mitigated 40 21 10 6 Localized Significance Threshold (lbs/day) 270 2193 16 9 Exceeds Localized Significance Threshold? No No No No Operation Area Sources – Worst-case Element (9.5-acre) <1 <1 <1 <1 Area Sources – Full Development (61-acre) <1 <1 <1 <1 Localized Significance Threshold (lbs/day) 270 2193 4 2 Exceed Localized Significance Threshold? No No No No a. Compiled using the CalEEMod emissions inventory model, provided in Appendix B. b. PM10 and PM2.5 emissions estimates are based on compliance with SCAQMD Rule 403 requirements for fugitive dust suppression. Mitigation Measure AIR-1: Air Quality: Reducing Air Pollutant Emissions. The proposed Project will be required to comply with regional rules that assist in reducing air pollutant emissions. SCAQMD Rule 403 requires that fugitive dust be controlled with best available control measures so that the presence of such dust does not remain visible in the atmosphere beyond the property line of the emission source. In addition, SCAQMD Rule 402 requires implementing dust suppression techniques to prevent fugitive dust from creating a nuisance off site. Implementing these dust suppression techniques will reduce the fugitive dust generation (and thus the PM10 component). Compliance with these rules will reduce impacts on nearby sensitive receptors. Standard requirements and Best Management Practices include the following: • Equipment/vehicles shall not be left idling for periods in excess of five minutes. • Engines shall be maintained in good working order to reduce emissions. • On-site electrical power connections shall be made available where feasible. • Low-sulfur diesel fuel shall be utilized. • Electric and gasoline powered equipment shall be substituted for diesel powered equipment where feasible. • Exposed soils and haul roads shall be watered at a minimum of twice per day to reduce fugitive dust during grading/construction activities, if necessary. Findings Based on the whole record, this Council finds that with the implementation of mitigation measure AIR-1, adverse effects associated air quality will be reduced, ensuring that no significant air quality impacts occur with implementation of the proposed Project. Page 358 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-15 IMPACT 4.1-4: Air Quality: Would the project expose sensitive receptors to substantial pollutant concentrations? Facts The proposed Project site is adjacent to single family residential land to the north, south and west; and the existing Community Center/Senior Center to the east. The proposed Project involves construction of park facilities, during which time nearby sensitive receptors could potentially be affected. The closest residence to the construction footprint is approximately 60 feet. The SCAQMD Localized Significance Threshold look-up tables at a minimum receptor-source distance of 25 meters (82 feet) were used for Source Receptor Area 32 Northwest San Bernardino Valley for a five-acre maximum daily disturbance area. With implementation of Mitigation Measure AIR-1, construction and operation of the proposed Project would not result in emissions of criteria pollutants in excess of established thresholds. Because emissions of toxic air contaminants from diesel-powered construction equipment are expected to be minimal, intermittent, and of short duration, the proposed Project is not expected to substantially increase ambient concentrations of toxic air contaminants regionally or locally. Therefore, the proposed Project would not expose sensitive receptors to substantial pollutant concentrations. As such, localized impacts to off-site sensitive receptors would be less than significant. Mitigation Measure See AIR-1: Air Quality: Reducing Air Pollutant Emissions, under Impact 4.1-2. 3.3.2 Biological Resources Potentially Significant Impacts IMPACT 4.2-1: Biological Resources: Would the project have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or the U.S. Fish and Wildlife Service? Facts No listed or sensitive plant species were observed within the proposed Project site and all special- status plant species in the plant inventory do not have more than a low potential to exist; therefore, no direct impacts on listed or sensitive plants are expected from implementing the proposed Project. In addition, the developed lands bordering the proposed Project site are not expected to support listed or sensitive plants; therefore, the proposed Project is not anticipated to have direct or indirect impacts on listed plants and mitigation is not required. No listed wildlife species were observed or detected within the proposed Project site and all the listed species in the wildlife inventory have no potential to exist; therefore, no direct impacts on listed wildlife are anticipated as a result of implementation of the proposed Project. In addition, the developed lands bordering the proposed Project site are not anticipated to support listed wildlife; therefore, no indirect impacts on listed wildlife are anticipated as a result of implementation of the proposed Project. The proposed Project is not anticipated to have direct or indirect impacts on listed wildlife and mitigation is not required. Page 359 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-16 The proposed Project site also supports shrub vegetation and other physical features that could potentially provide foraging, nesting, and cover habitats to support bird species (year-round residents, seasonal residents, and migrants). The proposed Project will permanently impact and remove all habitats located within the proposed Project’s footprints; therefore, breeding birds, their nests, young, or eggs could potentially be directly and/or indirectly impacted by the proposed Project should they exist within or adjacent to the proposed Project’s footprints during construction activities. Implementing Mitigation Measures BIO-1 and BIO-2 will help to avoid, eliminate and/or reduce impacts on breeding birds, their nests, young, or eggs. Mitigation Measures BIO-1: Biological Resources: Pre-Construction Burrowing Owls (BUOW) And Breeding Bird Survey Within 14 Days Prior To Construction. A qualified biologist shall conduct a 14-day pre-construction focused BUOW survey and breeding bird survey. The pre-construction BUOW survey (Take Avoidance Survey) shall be conducted in accordance with the Staff Report on Burrowing Owl Mitigation (CDFG 2012) no less than 14 days prior to initiating ground disturbance activities. The survey may detect changes in BUOW presence such as colonizing BUOWs that have recently moved onto the site, migrating BUOWs, resident BUOWs changing burrow use, or young of the year that are still present and have not dispersed (CDFG 2012). Following the completion of the survey, the biologist shall prepare a memo summarizing the results of the survey. The memo shall be submitted to the City and California Department of Fish and Game (CDFW) prior to initiating any ground disturbance activities. If no BUOWs, signs of BUOWs, or breeding birds are observed during the survey and concurrence is received from CDFW, project activities may begin, and no further mitigation would be required. If BUOWs or signs of BUOWs are observed during the survey, the site shall be considered occupied. The biologist shall contact the City and CDFW to assist in the development of avoidance, minimization, and mitigation measures, prior to commencing project activities. If an active bird nest (not a BUOW nest) is located during the pre-construction survey and potentially would be disturbed, a no-activity buffer zone shall be delineated on maps and marked (flagging or other means) up to 500 feet for special-status avian species and raptors, or 100 feet for non-special status avian species. The limits of the buffer shall be demarcated to not provide a specific indicator of the location of the nest to predators or people. Materials used to demarcate the nests shall be removed as soon as work is complete, or the fledglings have left the nest. The biologist shall determine the appropriate size of the buffer zone based on the type of activities planned near the nest and bird species because some bird species are more tolerant than others to noise and other disturbances. Buffer zones shall not be disturbed until a qualified biologist determines that the nest is inactive. Additionally, the area shall not be disturbed until the young have fledged, the young are no longer being fed by the parents, the young have left the area, or the young would no longer be impacted by project Page 360 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-17 activities. The results of the 14-day pre-construction BUOW survey will be valid for 14 days. If construction is delayed more than 14 days, then the 14-day pre-construction BUOW survey must be repeated. BIO-2: Biological Resources: Pre-Construction BUOW And Breeding Bird Survey Within 24 Hours Prior To Construction. In addition to the 14-day pre- construction BUOW survey, a 24-hour pre-construction BUOW survey and breeding bird survey shall be conducted following the same measures described above in Mitigation Measure BIO-1. The results of the 24-hour pre-construction BUOW survey shall be valid for 24 hours. If construction is delayed more than 24 hours, then the 24-hour preconstruction BUOW survey shall be repeated. Findings Based on the whole record, this Council finds that with the implementation of mitigation measures BIO-1 and BIO-2, adverse effects on breeding birds, their nests, young, or eggs will be reduced, ensuring that no significant impacts occur with implementation of the proposed Project. IMPACT 4.2-3: Biological Resources: Would the project have a substantial adverse effect on state or federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? Facts Implementation of the proposed Project would result in the loss and removal of all jurisdictional areas located within Project Elements B, C, E, I, K, M, and O (Program EIR Table 3.3-1). These direct impacts would trigger the need for permits. Direct impacts to jurisdictional areas will be reduced to less than significant with the implementation of Mitigation Measure BIO-3. There would be no direct impacts to jurisdictional areas associated with the development of Project Elements A, F, G, H, J, N. No mitigation would be required for development of these Project Elements. Program EIR Table 3.3-1. Acreage of Anticipated Direct Impacts on Jurisdictional Areas within Project Site Element Areas Project Element Area Waters of the State - Non-wetland Waters CDFW Jurisdictional Areas: Fish and Game Code Acreage Linear Feet Acreage Linear Feet A: Pacific Electric Trail Head 0 0 0 0 B: Terraced Gardens 0.005 136 0.005 136 C: Water Conservation/Demonstration Garden 0.008 240 0.008 240 E: Universal Accessible Playground 0.0002 4 0.0002 4 F: Viticulture Pavilion and Vineyards 0 0 0 0 G: Upper Picnic and Event Area 0 0 0 0 H: Event Parking Area 0 0 0 0 I: Adventure Area Parking and Event/Picnic Area 0.037 979 0.037 979 J: Dog Park 0 0 0 0 K: Multi-purpose Facility and Parking 0.002 40 0.002 40 L: Recreation Pool 0.005 198 0.029 198 M: Tennis Courts 0.010 257 0.010 257 Page 361 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-18 Project Element Area Waters of the State - Non-wetland Waters CDFW Jurisdictional Areas: Fish and Game Code Acreage Linear Feet Acreage Linear Feet N: Maintenance Yard 0 0 0 0 O: Deer Creek Chanel Trail 0.058 926 0.206 926 Total 0.124 2,780 0.297 2,780 Deer Creek is a jurisdictional channel located adjacent to the west of the proposed Project. Deer Creek will not be directly impacted by the proposed Project; however, there is a potential for indirect impacts on Deer Creek as a result of implementation of the proposed Project. Project work crews shall be directed to use industry accepted and standard construction Best Management Practices, where applicable, to avoid, eliminate, and/or reduce potential construction-related impacts on biological resources. These Best Management Practices shall be identified prior to construction and incorporated into the construction operations. Best Management Practices shall be monitored and revamped if necessary, to ensure maximum erosion, sediment, and pollution control. Indirect impacts to jurisdictional areas will be reduced to less than significant with the implementation of industry accepted and standard construction Best Management Practices. There are no United States Army Corps of Engineers defined wetlands based on the absence of hydric soil indicators, hydrophytic vegetation and/or wetland hydrology. The proposed Project would have no adverse effect on federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means. Mitigation Measure BIO-3 Permits for Impacts on Jurisdictional Areas. Impacts on jurisdictional areas will require permits; therefore, the City shall need to obtain the following permits for the development of Project Elements B, C, E, I, K, M, and O: • Waste Discharge Requirements (WDRs) from the Regional Water Quality Control Board (RWQCB). • Lake or Streambed Alteration Agreement with CDFW. To follow Porter-Cologne and the California Fish and Game Code, the City shall obtain these permits prior to the issuance of grading or building permits for the Project Elements B, C, E, I, K, M, and O, and prior to any impacts on jurisdictional areas. These permits and approvals would mandate Best Management Practices, avoidance and protection measures, and/or compensatory mitigation measures for impacts on sensitive biological resources and jurisdictional areas. The amount of mitigation required, and specific mitigation details would be determined through the permitting process with the regulatory agencies. All measures to protect waters, water quality, fish, and wildlife resources would be incorporated into the proposed Project design as appropriate. Compliance with the requirements of the regulatory agency programs and implementation of the mitigation measures required by the permits would offset the loss of jurisdictional areas and mitigate the proposed Project’s impacts to less than significant levels. Copies of permits including any extensions and amendments, approvals, and biological reports and Page 362 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-19 plans shall be available to all persons who will be working on the proposed Project. These documents shall be available at the work site during periods of work and shall be presented upon request by any resource agency personnel with a reasonable reason for making such a request. Resource agency personnel may enter the proposed Project site at any time to verify compliance with the permits, approvals, reports, and plans. Central Park is in an area of San Bernardino County that is under the jurisdiction of the following resource agencies’ field offices: • CDFW: Inland Desert Region 6. • RWQCB: Regional Board 8 - Santa Ana Region. Waste Discharge Requirements Project Elements B, C, E, I, K, M, and O contain Waters of the State that will be unavoidably impacted by the proposed Project; therefore, the City will need to obtain authorization from the RWQCB. The City will need to apply for and obtain WDRs from the RWQCB prior to impacting the drainages. Section 13260 of the California Water Code states that persons discharging or proposing to discharge waste that could affect the quality of Waters of the State, other than into a community sewer system, will file a Report of Waste Discharge with RWQCB. The City will prepare and submit an application permit package to the RWQCB. The application permit package constitutes a Report of Waste Discharge pursuant to California Water Code Section 13260. The permit package will be used to start the application process for all WDRs. Prior to any impacts on jurisdictional Waters of the State, the City would obtain WDRs from the RWQCB pursuant to Porter-Cologne. The permit will mandate Best Management Practices, avoidance and protection measures, and/or compensatory mitigation measures for impacts on jurisdictional Waters of the State. Compliance with the RWQCB’s WDRs and implementation of the measures required by the permit would offset the loss of jurisdictional Waters of the State and mitigate the proposed Project’s impacts to less than significant levels. Lake or Streambed Alteration Agreement Project Elements B, C, E, I, K, M, and O contain CDFW jurisdictional areas that will be unavoidably impacted by the proposed Project; therefore, the proposed Project shall require a permit from CDFW pursuant to Sections 1600–1616 of the California Fish and Game Code. CDFW generally regulates waters, wetlands, and riparian areas through its Lake and Streambed Alteration Program that requires execution of an agreement with CDFW before any activity substantially modifies a river, stream or lake. It is not legal to alter the bed or bank of a stream or lake or their natural water flow without a CDFW Lake or Streambed Alteration Agreement. The California Fish and Game Code Section 1602 requires an entity to notify CDFW of any proposed activity that may substantially modify a perennial, intermittent, and ephemeral river, stream, or lake in the state. The notification requirement applies to any work undertaken in or near a river, stream, or lake that Page 363 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-20 flows at least intermittently through a bed or channel. This includes ephemeral streams, desert washes, and watercourses with a subsurface flow. It may also apply to work undertaken within the flood plain of a body of water. It is anticipated that the City will need a standard Streambed Alteration Agreement for the proposed Project. Findings Based on the whole record, this Council finds that with the implementation of mitigation measure BIO-3, adverse effects on jurisdictional areas will be reduced, ensuring that no significant impacts occur with implementation of the proposed Project. 3.3.3 Cultural Resources Potentially Significant Impact IMPACT 4.3-1: Cultural Resources: Would the project cause a substantial adverse change in the significance of a historical resource pursuant to Section 15064.5? Facts No historic resources were identified in the proposed Project area as a result of the SCCIC records search. The intensive pedestrian survey identified one historic archaeological resource RCCP-01. This resource did not possess any significant qualities or provided information that would qualify it as eligible for listing in the California Inventory of Historical Resources under any significance criteria. If construction ground disturbance depths extend to native soils (approximately 1 foot or more in depth), there would be a potential to impact previously unrecorded subsurface cultural resources. With implementation of Mitigation Measures CUL-1, CUL-2, and CUL-3, impacts to previously unrecorded subsurface cultural resources will be less than significant. Mitigation Measure CUL-1: Worker Education/Training: Prior to construction of the proposed Project, the City will retain a qualified archaeologist who will provide a cultural resource briefing that includes all applicable laws and penalties pertaining to disturbing cultural resources, a brief discussion of the prehistoric and historic regional context and archaeological sensitivity of the area, types of cultural resources found in the area, instruction that Project workers will halt construction if a cultural resource is inadvertently discovered during construction, and procedures to follow in the event an inadvertent discovery (Inadvertent Discovery Plan discussed below) is encountered, including appropriate treatment and respectful behavior of a discovery (e.g., no posting to social media or photographs). The consulting tribes will provide a representative to participate in the environmental training to discuss or provide input from a tribal cultural perspective regarding the potential cultural resources within the region. After the training, all personnel will be given a worker education/training brochure regarding identification of cultural resources and protocols for reporting finds. Any employee beginning work following the initial worker education/training secession must also receive commensurate cultural and archaeological resources sensitivity training and be provided the brochure. Page 364 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-21 CUL-2: Inadvertent Discovery of Archaeological Resources During Construction: A qualified archaeologist shall be retained to prepare a Monitoring and Inadvertent Discovery Plan for the proposed Project which includes appropriate Monitoring and Inadvertent Discovery Procedures. The Monitoring and Inadvertent Discovery Plan shall include, but not be limited to, the duration of monitoring based on grading plans, locations of areas to be monitored, procedures to stop and redirect work in the event of a find (see below), procedures for daily monitoring reporting and final reporting, etc. The draft Monitoring and Inadvertent Discovery Plan shall be developed and reviewed by the City and interested tribes. During Project-level construction, should subsurface archaeological resources be discovered, all activity in the vicinity of the find (and within a 60-foot buffer) shall stop and the qualified archaeologist (who also will be kept under contract in an on-call basis) shall be contacted to assess the significance of the find according to CEQA Guidelines Section 15064.5 and/or National Register of Historic Places criteria (as applicable). In addition, the lead representative for the consulting tribes (i.e. San Manuel Band of Mission Indians and San Gabriel Band of Mission Indians) will be notified. If any find is determined to be significant, the archaeologist shall determine, in consultation with the implementing agencies and any local Native American groups expressing interest (e.g. San Manuel Band of Mission Indians), appropriate avoidance measures or other appropriate mitigation. Should any significant resource and/or tribal cultural resource not be a candidate for avoidance or preservation in place, and the removal of the resource(s) is necessary to mitigate impacts, the Monitoring and Inadvertent Discovery Plan shall include a comprehensive discussion of sampling strategies, resource processing, analysis, and reporting protocols/obligations. Removal of any cultural resource(s) shall be conducted with the presence of tribal monitors representing the consulting tribes, if the consulting tribes elect to have a tribal monitor present. All plans for analysis shall be reviewed and approved by the applicant and the consulting tribes prior to implementation, and all removed material shall be temporarily curated in a secure location on-site. If avoidance, preservation in place, and on-site reburial are not options, the City shall relinquish all ownership and rights to this material and confer with consulting tribes to identify an American Association of Museums- accredited facility within the County, as appropriate. All draft records and reports containing the significance and treatment findings and data recovery results shall be prepared by the archaeologist and submitted to the City and the consulting tribes for their review and comment. After review by all parties, the final reports and site/isolate records (as appropriate) are to be submitted to the local SCCIC, the City, and the consulting tribes. CUL-3: Monitors: An archaeological and tribal monitor shall be present during ground disturbing activities below 1 foot in depth, as described in the Monitoring and Inadvertent Discovery Plan (see CUL-2) and as appropriate. The monitors will observe ground disturbing activities for signs of cultural resources and will have the authority to stop and redirect ground disturbing activities in the event of an inadvertent discovery. The monitors shall follow the protocols set forth in the Monitoring and Inadvertent Discovery Plan. Page 365 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-22 Findings Based on the whole record, this Council finds that with the implementation of mitigation measures CUL-1, CUL-2, and CUL-3, adverse effects on historical resources will be reduced, ensuring that no significant impacts occur with implementation of the proposed Project. IMPACT 4.3-2: Cultural Resources: Would the project cause a substantial adverse change in the significance of an archaeological resource pursuant to Section 15064.5? Facts No archaeological resources were identified in the proposed Project area as a result of the SCCIC records search. The intensive pedestrian survey identified one historic archaeological resource RCCP-01. This resource did not possess any significant qualities or information that would qualify it as eligible for listing in the California Inventory of Historical Resources under any significance criteria. If construction ground disturbance depths extend to native soils (approximately 1 foot or more in depth), there would be a potential to impact previously unrecorded subsurface cultural resources. However, with implementation of Mitigation Measures CUL-1, CUL-2, and CUL-3, impacts to previously unrecorded subsurface cultural resources will be less than significant. Mitigation Measures See CUL-1: Worker Education/Training, under Impact 4.3-1. See CUL-2: Inadvertent Discovery of Archaeological Resources During Construction, under Impact 4.3-1. See CUL-3: Monitors, under Impact 4.3-1. Findings Based on the whole record, this Council finds that with the implementation of mitigation measures CUL-1, CUL-2, and CUL-3, adverse effects on cultural resources will be reduced, ensuring that no significant impacts occur with implementation of the proposed Project. 3.3.4 Geology and Soils Potentially Significant Impact IMPACT 4.4-2: Geology and Soils: Would the project directly or indirectly destroy a unique paleontological resource or site or unique geologic feature? Facts A records search for this environmental assessment identified no paleontological sites, and no paleontological resources have been recorded within the Central Park area. Even though no paleontological resources have been observed on the proposed Project site, ground-disturbing activities expected as part of the proposed Project, such as grading and excavation, could unearth undocumented paleontological resources or unique geologic features by disturbing native soils. The incorporation of Mitigation Measure GEO-1 would reduce the potential impact on paleontological resources to less than significant. Page 366 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-23 Mitigation Measure GEO-1: Inadvertent Discoveries of Paleontological Resources: If the construction staff or others observe previously unidentified paleontological resources during ground disturbing activities, they will halt work within a 200-foot radius of the find(s), delineate the area of the find with flagging tape or rope, and immediately notify a qualified Paleontologist. Construction will halt within the flagged or roped-off area. A qualified Paleontologist will assess the resource as soon as possible and establish appropriate next steps in coordination with the City. Such finds will be formally recorded and evaluated. The resource will be protected from further disturbance or looting pending evaluation. Findings Based on the whole record, this Council finds that with the implementation of mitigation measure GEO-1, adverse effects on paleontological resources will be reduced, ensuring that no significant impacts occur with implementation of the proposed Project. 3.3.5 Hazards and Hazardous Materials Potentially Significant Impact IMPACT 4.6-2: Hazards and Hazardous Materials: Would the project create a significant hazard to the public or the environment through the reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? Facts During construction, there is a potential for accidental release of hazardous substances such as petroleum-based fuels or hydraulic fluid used by construction equipment. The level of risk associated with the accidental release of these hazardous substances is not considered significant due to the small volume and low concentration of hazardous materials utilized during construction. The construction contractor will be required to use standard construction controls and safety procedures to avoid and minimize potential accidental releases of such substances into the environment. Standard construction practices would be observed such that any materials released are appropriately contained and remediated as required by local, state, and federal law. All chemical and fuel storage and usage would comply with existing federal, state, and local requirements (including chemical hygiene requirements administered by the California Occupational Safety and Health Administration). Agricultural activities took place on the proposed Project site (mostly grape vineyards) from 1938 to at least the 1960s. Since the proposed Project site was previously used for agriculture, there is the potential for presence of pesticide residue, such as arsenic compounds, organochlorine pesticides, chlorinated herbicides or organophosphate pesticides. Implementation of Mitigation Measures HAZ-1 and HAZ-2 will reduce any potential impact associated with pesticide residue to less than significant. Mitigation Measure HAZ-1: Site Assessment. Before issuance of a grading permit for the proposed Project the following will take place: Page 367 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-24 • Investigation of the proposed Project site to determine whether it or immediately adjacent areas have a record of hazardous material contamination via the preparation of a Phase I Environmental Site Assessment. If contamination is found to be likely, the City shall require a Phase II Environmental Investigation be conducted to characterize the nature and extent of contamination present at the site before development activities can proceed. Even if the Phase I Environmental Site Assessment does not identify other contamination, a Phase II Environmental Investigation will be conducted to at least check for pesticide residue. • Phase II Environmental Investigation will be conducted to check for pesticide residue. If the Phase I Environmental Site Assessment determines there is a potential for any other contamination, the Phase II Environmental Investigation must characterize the site according to the nature and extent of contamination that is present before development activities precede at that site. • If the Phase II Environmental Investigation determines that contamination is present on-site, the City, in accordance with appropriate agency requirements, shall require remediation of the soil and/groundwater contamination on the site. • If remediation is determined to be required, it must be accomplished in a manner that reduces risk to below applicable standards and must be completed prior to issuance of any occupancy permits. Soil remediation methods that could be employed include, but are not limited to, one or more of the following: excavation and on-site treatment, such as above ground bioremediation, soil washing, soil stabilization, soil vapor extraction, or high- temperature soil thermal desorption. Groundwater remediation methods that could be employed include, but are not limited to, pumping water to surface, treating, and returning to aquifer; treating groundwater in place by injecting oxidizing agents; and placing membrane in aquifer and using natural flows to trap contaminants. • Closure reports or other reports acceptable to the City of Rancho Cucamonga Fire Protection District that document the successful completion of required remediation activities, if any, for contaminated media, must be submitted and approved by the City prior to the issuance of grading permits for site development. HAZ-2: Newly Identified Contamination: If previously unknown or unidentified soil and/or groundwater contamination presenting a threat to human health or the environment is encountered during construction within the proposed Project site, construction activities in the immediate vicinity of the contamination must cease immediately. If contamination is encountered, a Risk Management Plan must be prepared and implemented that (1) identifies the contaminants of concern and the potential risk each contaminant would pose to human health and the environment during construction and post-development, and (2) describes measures to be taken to protect workers, and the public from exposure to potential site hazards. Depending on the nature of contamination, if any, appropriate agencies must be notified (e.g., Rancho Cucamonga Fire Protection District and San Bernardino County Environmental Health Division). If needed, a Site Health and Safety Plan that meets Occupational Safety and Health Administration requirements must be prepared and in place prior to commencement of work in any contaminated area. Page 368 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-25 Findings Based on the whole record, this Council finds that with the implementation of mitigation measures HAZ-1 and HAZ-2, adverse effects associated with hazards and hazardous materials will be reduced, ensuring that no significant impacts occur with implementation of the proposed Project. 3.3.6 Noise Potentially Significant Impact IMPACT 4.7-1: Noise Effects: Would the project result in generation of a substantial temporary or permanent increase in ambient noise levels in the vicinity of the project in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? Facts The dominant noise source in the vicinity of the proposed Project site is from traffic both along Base Line Road (south of the proposed Project Site) and along Milliken Avenue (east of the proposed Project Site). Based on existing traffic volumes, noise impacts to adjacent residences range from 57 A-weighted sound level (dBA) Community Noise Equivalent Level to 67 dBA Community Noise Equivalent Level. The proposed Project would result in a maximum increase of traffic noise of less than 2 dBA at the residences adjacent to the proposed Project. It is widely accepted that an increase of 3 dBA is barely perceptible (Caltrans 2020). Therefore, an increase in the overall ambient community noise level of less than 2 dBA is considered to be a less than significant impact. Construction activities would require use of a variety of equipment types for each different element. Typical construction equipment would not be expected to generate noise levels above 90 dBA at 50 feet, and most equipment types would typically generate noise levels of less than 85 dBA at 50 feet. Using noise emission levels published by the United States Environmental Protection Agency, construction levels were calculated from the border of each project element to the closest noise sensitive area in each cardinal direction. During construction of the Project Elements there will frequently be phases of work that could be out of compliance with the 65 dBA limit. With implementation of Mitigation Measure NOISE-1, Project construction will be in compliance with this limit and construction noise impacts will be less than significant. Potential noise effects of the proposed Project during the operations of all the rooftop mechanical equipment would range from 51 dBA Leq to 59 dBA Leq in the residential areas adjacent to the Project. The noise impacts from the rooftop mechanical equipment is within compliance of local noise regulation. Noise impacts associated with operation of the proposed Project would be less than significant. Mitigation Measure NOISE-1: Noise Mitigation: Construction noise levels fluctuate depending on the construction phase, equipment type, and duration of use; distance between noise source and sensitive receptor; and the presence or absence of barriers between noise source and receptors. Therefore, construction activities shall be limited as follows: Page 369 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-26 • Equipment and trucks used for proposed Project construction shall utilize the best available noise control techniques (e.g., improved mufflers, equipment redesign, use of intake silencers, ducts, engine enclosures and acoustically attenuating shields or shrouds) wherever feasible. In addition, the time allowed for equipment and trucks to idle will be limited to the extent practicable. • Stationary noise sources shall be located as far from adjacent receptors as possible and shall be muffled and enclosed within temporary sheds, incorporate insulation barriers or other measures to the extent feasible. • Impact tools (e.g., jack hammers, pavement breakers, and rock drills) used for proposed Project construction shall be hydraulically or electrically powered wherever possible to avoid noise associated with compressed air exhaust from pneumatically powered tools. However, where use of pneumatically powered tools is unavoidable, an exhaust muffler on the compressed air exhaust shall be used; this muffler can lower noise levels from the exhaust by up to 10 dBA. External jackets on the tools themselves shall be used where feasible. This could achieve a reduction of 5 dBA. Quieter procedures shall be used such as drilling rather that impact equipment whenever feasible. • When heavy construction activities are located within 800 feet of a residential structure, a temporary portable sound barrier will be deployed between the construction activities and nearest sensitive receptor. Findings Based on the whole record, this Council finds that with the implementation of mitigation measure NOISE-1, adverse effects associated with noise will be reduced, ensuring that no significant impacts occur with implementation of the proposed Project. 3.3.7 Tribal Cultural Resources Potentially Significant Impact IMPACT 4.9-1: Tribal Cultural Resources: Would the project cause a substantial adverse change in the significance of a Tribal cultural resource, defined in Public Resources Code section 21074 as either a site, feature, place, cultural landscape that is geographically defined in terms of the size and scope of the landscape, sacred place, or object with cultural value to a California Native American Tribe, and that is: iii) Listed or eligible for listing in the California Register of Historical Resources, or in a local register of historical resources as defined in Public Resources Code section 5020.1(k)? Facts The combined SCCIC record search, Native American Heritage Commission sacred land files search, and pedestrian field survey did not identify any existing historic resources within the proposed Project area. As a result, it is believed the proposed Project would not cause a substantial adverse change in the significance of a known historic resource as defined in PRC 5020.1 (k). Page 370 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-27 If construction ground disturbance depths range within native soils (at least 1 foot or more below the ground surface), there would be a potential to impact previously unrecorded subsurface tribal cultural resources. With Mitigation Measures CUL-1 through CUL-3 incorporated, a less than significant impact is anticipated. As specified in Assembly Bill (AB) 52, the City provided written notification on November 2, 2019 regarding the proposed Project to the San Gabriel Band of Mission Indians, San Manuel Band of Mission Indians, Soboba Band of Luiseno Indians, Torres Martinez Desert Cahuilla Indians, the Gabrieleño Band of Mission Indians – Kizh Nation, and the Morongo Band of Mission Indians. The following responses and comments were received: • The Morongo Band of Mission Indians indicated on November 12, 2019 that the tribe had no comments regarding the proposed Project. • The San Manuel Band of Mission Indians stated on November 14, 2019 that the proposed Project is within Serrano ancestral territory, is of interest to the tribe, and requested consultation. They asked that ethnographic information previously provided by Alexandra McCleary, Tribal Archaeologist, San Manuel Band of Mission Indians for the Central Park Amphitheater Project be incorporated in the Program EIR. On December 3, 2019, the City and San Manuel Band of Mission Indians had a conference call to discuss the proposed Project and any concerns. The San Manuel Band of Mission Indians responded to the City on December 13, 2019 and requested Any and all content regarding the City’s tribal history as it relates to Central Park planning (such as interpretive panels and public art) shall be subject to review and approval by consulting tribes. The City agreed to consult with the San Manuel Band of Mission Indians regarding Central Park interpretive panels or public art as it relates tribal history of the region. The City will provide the San Manuel Band of Mission Indians (and other known local tribes, as applicable) the opportunity to review and comment on tribal history interpretive panels or art installations. The City has completed consultation with local tribes as part of the AB 52 process. Based on the combined SCCIC record search, Native American Heritage Commission sacred land files search, pedestrian field survey, and City’s AB 52 consultation with California Native American tribes (as discussed above), the proposed Project is determined to have less than significant impacts related to tribal cultural resources with the implementation of Mitigation Measures CUL-1 through CUL-3. Mitigation Measure See CUL-1: Worker Education/Training, in Section 3.3.3. See CUL-2: Inadvertent Discovery of Archaeological Resources During Construction, in Section 3.3.3. See CUL-3: Monitors, in Section 3.3.3. Findings Based on the whole record, this Council finds that with the implementation of mitigation measures CUL-1, CUL-2, and CUL-3, adverse effects on tribal cultural resources will be reduced, ensuring that no significant impacts occur with implementation of the proposed Project. Page 371 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-28 3.4 Findings Regarding Impacts Identified in the EIR to be Significant and Unavoidable Based on the EIR and all available evidence, there are no findings for proposed Project impacts which are potentially significant and unavoidable. Therefore, the Council finds that there are no significant and unavoidable impacts that will result from this Project. 3.5 Growth Inducing Impacts Pursuant to the CEQA Guidelines (Section 15126.2(d)): an EIR must address whether a project will directly, or indirectly foster growth as follows: [An EIR shall] discuss the ways in which the proposed project could foster economic or population growth, or the construction of additional housing, either directly or indirectly, in the surrounding environment. Included in this are projects which would remove obstacles to population growth (a major expansion of wastewater treatment plant, might, for example, allow for more construction in service areas). Increases in the population may further tax existing community service facilities so consideration must be given to this impact. Also, discuss the characteristic of some projects, which may encourage and facilitate other activities that could significantly affect the environment, either individually or cumulatively. It must not be assumed that growth in any area is necessarily beneficial, detrimental, or of little significance to the environment.] As discussed below, this analysis evaluates whether the approval of the proposed Project would directly, or indirectly, induce economic, population, or housing growth in the surrounding environment. Direct Growth-Inducing Impacts in the Surrounding Environment Direct growth-inducing impacts occur when the development of a project induces population growth or the construction of additional developments in the same area of a proposed project and produces related growth-associated impacts. Growth-inducing projects remove physical obstacles to population growth, such as the construction of a new road into an undeveloped area, a wastewater treatment plant expansion, and projects that allow new development in the service area. Construction of such infrastructure projects are considered in relation to the potential development and the potential environmental impacts. The proposed Project would not directly induce growth as it does not involve residential development. The proposed Project site has been designated for park uses and is contemplated and provided for within the City’s adopted General Plan. In addition, the proposed Project would not remove obstacles to regional growth and related development. Although the proposed Project site is currently undeveloped, its surrounding areas are currently developed with urban land uses. Buildout of the Central Park Master Plan Update reVISION would include infrastructure improvements and extensions, including roadways, storm drains, retention basins, wastewater, potable water, and dry utilities (e.g., natural gas, electric, telephone, and cable). These infrastructure improvements would connect to existing facilities within and adjacent to the proposed Project site to support the proposed recreational uses. No significant impacts related to growth inducement would occur. Page 372 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-29 Indirect Growth-Inducing Impacts in the Surrounding Environment The proposed Project would not indirectly induce growth through substantial increase in employment opportunities or an employment-related increase in population. Construction workers for the proposed Project are expected to be drawn from the local labor pool. It is expected that during operation of the proposed Project, most of proposed Project employment opportunities would be filled by residents of communities adjacent to the proposed Project site. The proposed Project could indirectly result in a minimal growth in population of the immediate area. This minimal growth would not represent unplanned population growth in the community or result in economic growth that exceeds levels anticipated in plans adopted by the City. Therefore, no significant impacts related to growth inducement would occur. 3.6 Irreversible Environmental Changes According to the CEQA Guidelines, “[u]ses of nonrenewable resources during the initial and continued phases of the project may be irreversible since a large commitment of such resources makes removal or nonuse thereafter unlikely. Primary impacts and, particularly, secondary impacts (such as highway improvement which provides access to a previously inaccessible area) generally commit future generations to similar uses. Also, irreversible damage can result from environmental accidents associated with the project. Irretrievable commitments of resources should be evaluated to assure that such current consumption is justified.” Therefore, the purpose of this analysis is to identify any significant irreversible environmental effects of project implementation that cannot be avoided. Both construction and operation of the development of the proposed Project would lead to the consumption of limited, slowly renewable, and non-renewable resources, committing such resources to uses that future generations would be unable to reverse. The new development would require the commitment of resources that include: (1) building materials; (2) fuel and operational materials/resources; and (3) the transportation of goods and people to and from Central Park. Title 24 of the California Administrative Code regulates the amount of energy consumed by new development. Nevertheless, the consumption of such resources would represent a long-term commitment of those resources. The commitment of resources required for the construction and operation of the proposed Project would limit the availability of such resources for future generations or for other uses during the life of the proposed Project. However, continued use of such resources is consistent with the planned changes on the proposed Project site and within the general vicinity. Page 373 3 – ENVIRONMENTAL IMPACTS – FINDINGS Central Park Master Plan Update reVISION CEQA Findings March 2021 3-30 This page intentionally left blank Page 374 Central Park Master Plan Update reVISION CEQA Findings March 2021 4-1 CHAPTER 4 ALTERNATIVES TO THE PROJECT 4.1 Alternatives Considered and Rejected as Infeasible In determining whether an alternative scenario could meet the proposed Project goals and reduce impacts, the following objectives were considered: 1. To develop a comprehensive planning document that will establish the preliminary land use development for the balance of the Central Park area. 2. To create a unique recreational facility in the City with a variety of active and passive recreational opportunities and amenities accessible within the community and offering multiple options for pedestrian mobility and non-vehicular access. 3. To identify a variety of recreational opportunities designed to be implemented in small (1–11 acres) buildable sections in Central Park responsive to evolving, economic conditions and City-wide recreational needs. 4. To implement a landscape concept that features drought-tolerant plant materials that create an aesthetically pleasing, thematically coherent outdoor environment while minimizing demand for water resources. Based on this this type of evaluation, relative to these specific objectives, the following alternatives were considered infeasible: Different Site Location Alternative. Because the primary objective of the proposed Project is to establish the preliminary land use development for the balance of the Central Park area, a different site location would not be appropriate as an alternative to the proposed Project. A different site location would not meet the specific objective of developing the balance of the Central Park area. Different Use Alternative. Any alternative involving development of non-park uses of the proposed Project site were also eliminated from consideration because most of the established objectives would not be met. 4.2 Selection of Alternatives Considered in the Program EIR Based on project goals, and the objectives listed above in Section 4.1, the mandatory No Project Alternative and the Buckwheat Scrub Habitat Border Alternative were given further evaluation. No Project Alternative. The No Project Alternative assumes that improvements described for the proposed Project would not be implemented. Under the No Project Alternative, the proposed Project would not be implemented and approximately 61 acres of the Central Park site would remain undeveloped. There would be a continuation of the existing disturbed coastal sage scrub Page 375 6 – ALTERNATIVES Central Park Master Plan Update reVISION CEQA Findings March 2021 4-2 habitat. This alternative is not expected to cause impacts related to any of the evaluated resource considerations. Buckwheat Scrub Habitat Border Alternative. Under this alternative, Element O: Deer Creek Channel Trail, on the west side of Central Park, would not be developed. This element involves landscaping and improvements to 4.1 acres of the Deer Creek Channel Trail. Instead of developing this element, the area would retain approximately 2.51 acres of buckwheat scrub vegetation, and the jurisdictional area within Element O (approximately 0.6 acre of non-wetlands Waters of the States) would not be removed or disturbed. This element also includes approximately 0.15 acre of CDFW jurisdictional area. The potential to attain the basic Project objectives, and to lessen or avoid significant environmental effects (which are primarily biological resources), resulting from implementation of the proposed Project qualified this alternative for further evaluation. Potential impacts for the Buckwheat Scrub Habitat Border Alternative are expected to be essentially the same as those for the proposed Project, with possibly slight reductions of impacts to Air Quality, Cultural Resources, Geology and Soils, Greenhouse Gas Emissions, Hazards and Hazardous Materials, Noise, Transportation, and Tribal Cultural Resources. Somewhat more substantial reductions of impacts to Biological Resources could be realized with the implementation of this Alternative. The Buckwheat Scrub Habitat Border Alternative would disturb a slightly smaller area than the proposed Project (about 57 acres compared to 61 acres). Therefore, the area experiencing environmental impacts would be slightly smaller than the proposed Project. Nevertheless, most impacts under the Buckwheat Scrub Habitat Border Alternative would be substantially similar to those expected under the proposed Project. This Buckwheat Scrub Habitat Border Alternative would achieve most of the objectives of the proposed Project. However, the number of recreational amenities (the second project objective) would be less than expected for the proposed Project. As noted above, this alternative either does not reduce impacts or does not substantially reduce impacts as compared to the proposed Project. While there would be a reduction of impacts to biological resources, the buckwheat scrub vegetation that would be retained through the elimination of Element O is currently low quality, degraded, and disturbed California buckwheat scrub habitat that is surrounded by development and continues to be disturbed by ongoing anthropogenic influences. The wildlife occurring in the proposed Project site would be tolerant of urban disturbances. With the amount of landscaping provided by the proposed Project, it is expected to be used by urban tolerant wildlife species and therefore provide a place for park patrons to view and hear wildlife. 4.2.1 Environmentally Superior Alternative An EIR is required to identify the environmentally superior alternative from among the range of reasonable alternatives that are evaluated. This would ideally be the alternative that results in fewer (or no) significant and unavoidable impacts. CEQA Guidelines Section 15126(d)(2) states that if the environmentally superior alternative is the No Project Alternative, the EIR shall also identify an environmentally superior alternative from among the other alternatives. Table 4.2-1, Summary of Project Alternatives, provides a comparison of each alternative. The No Project Alternative would result in no impacts or less than significant impacts to any of the issue Page 376 6 – ALTERNATIVES Central Park Master Plan Update reVISION CEQA Findings March 2021 4-3 areas. The Buckwheat Scrub Habitat Border Project Alternative would slightly reduce potential impacts to the proposed Project. The No Project Alternative would be the environmentally superior alternative but would not meet any of the Project objectives. The environmentally superior development alternative would be the Buckwheat Scrub Habitat Border Alternative since this alternative would result in slightly fewer impacts due to a decrease of development on the proposed Project site. Table 4.2-1. Summary of Project Alternatives Issue Area Proposed Project No Project Buckwheat Scrub Habitat Border Project Air Quality LTS NI LTS Biological Resources LTS/M NI LTS/M Cultural Resources LTS/M NI LTS/M Geology and Soils LTS/M NI LTS/M Greenhouse Gas Emissions LTS NI LTS Hazards and Hazardous Materials LTS/M NI LTS/M Noise LTS/M NI LTS/M Transportation LTS NI LTS Tribal Cultural Resources LTS/M NI LTS/M NI = No Impact LTS = Less Than Significant LTS/M = Less Than Significant with Mitigation S = Significant and Unavoidable Page 377 6 – ALTERNATIVES Central Park Master Plan Update reVISION CEQA Findings March 2021 4-4 This page intentionally left blank Page 378 Central Park Master Plan Update reVISION CEQA Findings March 2021 5-1 CHAPTER 5 CERTIFICATION OF THE PROGRAM EIR The City Council finds that it has reviewed and considered the Final Program EIR in evaluating the proposed Project, and that the Final Program EIR is an accurate and objective statement that fully complies with CEQA and the City’s local CEQA Guidelines and that the Final Program EIR reflects the independent judgment of the City Council. The City Council declares that no new significant information as defined by State CEQA Guidelines, section 15088.5 has been received by the City after circulation of the Draft Program EIR that would require recirculation. The City Council certifies the Program EIR, and adopts the Mitigation Monitoring and Reporting Program, based on the following findings and conclusions: Conclusions: 1. All significant environmental impacts from the implementation of the proposed Project have been identified in the Program EIR and, with implementation of the mitigation measures identified, will be mitigated to a level of less than significant. 2. Other alternatives to the proposed Project, which could potentially achieve the basic objectives of the proposed Project, have been considered and rejected in favor of the proposed Central Park Master Plan Update reVISION Project. Page 379 5 – CERTIFICATION OF THE PROGRAM EIR Central Park Master Plan Update reVISION CEQA Findings March 2021 5-2 This page intentionally left blank Page 380 Central Park Master Plan Update reVISION CEQA Findings March 2021 6-1 CHAPTER 6 ADOPTION OF A MITIGATION MONITORING AND REPORTING PROGRAM FOR THE CEQA MITIGATION MEASURES Section 21081.6 of the PRC requires the Council adopt a monitoring or reporting program regarding the changes in the Project and mitigation measures imposed to lessen or avoid significant effects on the environment. The MMRP, included in the Final EIR, is adopted because it fulfills the CEQA mitigation monitoring requirements: a) The MMRP is designed to ensure compliance with the changes in the proposed Project and mitigation measures imposed on the proposed Project during Project implementation; and b) Measures to mitigate or avoid significant effects on the environment are fully enforceable through permit conditions, agreements or other measures. Page 381 6 – ADOPTION OF MMRP FOR THE CEQA MM Central Park Master Plan Update reVISION CEQA Findings March 2021 6-2 This page intentionally left blank Page 382 Central Park Master Plan Update reVISION CEQA Findings March 2021 7-1 CHAPTER 7 REFERENCES California Department of Finance (DOF) 2019 Demographic Research Unit, Report E-1, Population Estimates for Cities, Counties, and the State, January 1, 2018 and 2019. May 1, 2019. California Department of Fish and Game (CDFG) 2012 Staff Report on Burrowing Owl Mitigation. State of California, Natural Resources Agency, Department of Fish and Game. March 7, 2012. California Department of Transportation (Caltrans) 2020 Traffic Noise Analysis Protocol. For New Highway Construction, Reconstruction, and Retrofit Barrier Projects. April 2020. California Native Plant Society (CNPS) 2018 Online CNPS Inventory of Rare and Endangered Plants (8th Edition). Query of the Cucamonga Peak and Guasti California Topographic Quadrangles. Website: http://www.rareplants.cnps.org/advanced.html. Accessed on July 12, 2019. California State Water Resources Control Board (CWRCB) 2019 Geotracker. http://geotracker.waterboards.ca.gov/map/?CMD=runreport&myaddress=11200+ Base+Line+Road%2C+rancho+cucamonga%2C+ca. Accessed June 15, 2019. Department of Toxic Substances Control (DTSC) 2019 “EnviroStor” mapping tool, database of hazardous substance release sites, Government Code Section 65962.5. https://www.envirostor.dtsc.ca.gov/public/map/?myaddress=11200+Base+Line+ Road%2C+rancho+cucamonga%2C+ca Accessed June 15, 2019. Governor’s Office of Planning and Research (OPR) 2018 Technical Advisory on Evaluating Transportation Impacts in CEQA, http://opr.ca.gov/docs/20190122-743_Technical_Advisory.pdf, December 2018. Page 383 7 – REFERENCES Central Park Master Plan Update reVISION CEQA Findings March 2021 7-2 This page intentionally left blank Page 384 CITY COUNCIL RESOLUTION NO. 2021-017 CENTRAL PARK MASTER PLAN FINAL EIR CERTIFICATION AND CEQA FINDINGS April 7, 2021 Exhibit B Mitigation Monitoring and Reporting Program Page 385 Central Park Master Plan Update reVISION Program EIR March 2021 5-1 CHAPTER 5 MITIGATION MONITORING AND REPORTING PROGRAM 5.1 INTRODUCTION Public Resources Code, Section 21081.6 (Assembly Bill 3180) requires that mitigation measures identified in environmental review documents prepared in accordance with CEQA are implemented after a project is approved; therefore, this Mitigation Monitoring and Reporting Program (MMRP) has been prepared to ensure compliance with the mitigation measures adopted for the Central Park Master Plan Update reVISION Project. Rancho Cucamonga is the CEQA Lead Agency and the City of Rancho Cucamonga Community Services Department will be responsible for implementing the mitigation measures identified in the Draft Program EIR. This MMRP provides the Community Services Department with a convenient mechanism for quickly reviewing all the mitigation measures including the ability to focus on select information such as timing. The MMRP includes the following information for each mitigation measure: • The phase of the project during which the required mitigation measure must be implemented; • The phase of the project during which the required mitigation measure must be monitored; and • The responsible/monitoring agency. Monitoring is generally an ongoing or periodic process of project oversight. Reporting generally consists of a written compliance review that is presented to the decision-making body or authorized staff person. The MMRP includes a checklist to be used during the mitigation monitoring period. The checklist will verify the name of the monitor, the date of the monitoring activity, and any related remarks for each mitigation measure. As discussed in Chapter 4 of the Draft Program EIR, environmental issue areas requiring mitigation include the following listed below. These environmental issue areas are included within the MMRP. • Air quality. • Biological resources. • Cultural resources. • Geology and soils. • Hazards and hazardous materials. • Noise. • Tribal Cultural Resources. Page 386 5 – MITIGATION MONITORING AND REPORTING PROGRAM Central Park Master Plan Update reVISION Program EIR March 2021 5-2 As described within Section 5.1 of the Draft Program EIR, environmental effects found not to be significant include the following listed below. These environmental issue areas are not included within the MMRP. • Aesthetics. • Agriculture resources. • Energy. • Greenhouse gas emissions. • Hydrology and water quality. • Land use and planning. • Mineral resources. • Population and housing. • Public services. • Recreation. • Transportation. • Utilities and service systems. • Wildfire. 5.2 RESPONSIBILITIES, AUTHORITY, AND MONITORING PERSONNEL The City is responsible for ensuring that the mitigation measures in this Final Program EIR are implemented. The City reserves the right to hire technical experts and professionals to help in evaluating compliance. These may include but are not limited to biologists, archaeologists and planning professionals. For impacts related to construction of the proposed Project, the project planner or responsible City department has the authority to stop the work of construction contractors if compliance with any aspects of the MMRP are not occurring after written notification has been issued. 5.3 MITIGATION MONITORING AND REPORTING PROGRAM The MMRP is shown below in Table 5-1. Page 387 5 – MITIGATION MONITORING AND REPORTING PROGRAM Central Park Master Plan Update reVISION Program EIR March 2021 5-3 Table 5-1. Mitigation and Monitoring Reporting Program (MMRP) Mitigation Measure Number Mitigation Measure Timeframe Responsible/ Monitoring Agency Compliance Verification Implementation Phase Monitoring Phase Status/Notes Name Date Air Quality AIR-1 Reducing Air Pollutant Emissions The Project will be required to comply with regional rules that assist in reducing air pollutant emissions. South Coast Air Quality Management District (SCAQMD) Rule 403 requires that fugitive dust be controlled with best available control measures so that the presence of such dust does not remain visible in the atmosphere beyond the property line of the emission source. In addition, SCAQMD Rule 402 requires implementing dust suppression techniques to prevent fugitive dust from creating a nuisance off site. Implementing these dust suppression techniques will reduce the fugitive dust generation (and thus the PM10 component). Compliance with these rules will reduce impacts on nearby sensitive receptors. Standard requirements and Best Management Practices include the following: • Equipment/vehicles shall not be left idling for periods in excess of five minutes. • Engines shall be maintained in good working order to reduce emissions. • On-site electrical power connections shall be made available where feasible. • Low-sulfur diesel fuel shall be utilized. Construction Construction City of Rancho Cucamonga Page 388 5 – MITIGATION MONITORING AND REPORTING PROGRAM Central Park Master Plan Update reVISION Program EIR March 2021 5-4 Mitigation Measure Number Mitigation Measure Timeframe Responsible/ Monitoring Agency Compliance Verification Implementation Phase Monitoring Phase Status/Notes Name Date • Electric and gasoline powered equipment shall be substituted for diesel powered equipment where feasible. • Exposed soils and haul roads shall be watered at a minimum of twice per day to reduce fugitive dust during grading/construction activities, if necessary. • Street sweeping shall be conducted when visible soil accumulations occur along site access roadways to remove dirt dropped by construction vehicles. • Site access driveways and adjacent streets shall be washed daily, if there are visible signs of any dirt track-out at the conclusion of any workday. • Construction vehicle tires shall be cleaned prior to leaving the project site. • All trucks hauling dirt away from the site shall be covered, and speeds on unpaved roads shall be reduced below 15 miles per hour. • During high wind conditions (i.e., sustained wind speeds exceeding 20 miles per hour), areas with disturbed soil shall be watered hourly and activities on unpaved surfaces shall cease until wind speeds no longer exceed 20 miles per hour. • Storage piles that are to be left in place for more than three working days shall either be sprayed with a non-toxic soil binder, covered with plastic or revegetated. Page 389 5 – MITIGATION MONITORING AND REPORTING PROGRAM Central Park Master Plan Update reVISION Program EIR March 2021 5-5 Mitigation Measure Number Mitigation Measure Timeframe Responsible/ Monitoring Agency Compliance Verification Implementation Phase Monitoring Phase Status/Notes Name Date • Areas of disturbance shall be limited to 5 acres per day. Biological Resources BIO-1 Pre-Construction Burrowing Owl and Breeding Bird Survey within 14 Days Prior to Construction A qualified biologist shall conduct a 14-day pre- construction focused burrowing owl (BUOW) survey and breeding bird survey. The pre- construction BUOW survey (Take Avoidance Survey) shall be conducted in accordance with the Staff Report on Burrowing Owl Mitigation (CDFG 2012) no less than 14 days prior to initiating ground disturbance activities. The survey may detect changes in BUOW presence such as colonizing BUOWs that have recently moved onto the site, migrating BUOWs, resident BUOWs changing burrow use, or young of the year that are still present and have not dispersed (CDFG 2012). Following the completion of the survey, the biologist shall prepare a memo summarizing the results of the survey. The memo shall be submitted to the City and California Department of Fish and Wildlife (CDFW) prior to initiating any ground disturbance activities. If no BUOWs, signs of BUOWs, or breeding birds are observed during the survey and concurrence is received from CDFW, project Pre-Construction Pre-Construction City of Rancho Cucamonga. Page 390 5 – MITIGATION MONITORING AND REPORTING PROGRAM Central Park Master Plan Update reVISION Program EIR March 2021 5-6 Mitigation Measure Number Mitigation Measure Timeframe Responsible/ Monitoring Agency Compliance Verification Implementation Phase Monitoring Phase Status/Notes Name Date activities may begin, and no further mitigation would be required. If BUOWs or signs of BUOWs are observed during the survey, the site shall be considered occupied. The biologist shall contact the City and CDFW to assist in the development of avoidance, minimization, and mitigation measures, prior to commencing project activities. If an active bird nest (not a BUOW nest) is located during the pre-construction survey and potentially would be disturbed, a no-activity buffer zone shall be delineated on maps and marked (flagging or other means) up to 500 feet for special-status avian species and raptors, or 100 feet for non-special status avian species. The limits of the buffer shall be demarcated to not provide a specific indicator of the location of the nest to predators or people. Materials used to demarcate the nests shall be removed as soon as work is complete, or the fledglings have left the nest. The biologist shall determine the appropriate size of the buffer zone based on the type of activities planned near the nest and bird species because some bird species are more tolerant than others to noise and other disturbances. Buffer zones shall not be disturbed until a qualified biologist determines that the nest is inactive. Additionally, the area shall also not be disturbed until the young have fledged, the young are no longer being fed by the parents, Page 391 5 – MITIGATION MONITORING AND REPORTING PROGRAM Central Park Master Plan Update reVISION Program EIR March 2021 5-7 Mitigation Measure Number Mitigation Measure Timeframe Responsible/ Monitoring Agency Compliance Verification Implementation Phase Monitoring Phase Status/Notes Name Date the young have left the area, or the young would no longer be impacted by project activities. The results of the 14-day pre-construction BUOW survey will be valid for 14 days. If construction is delayed more than 14 days, then the 14-day pre-construction BUOW survey must be repeated. BIO-2 Pre-Construction BUOW and Breeding Bird Survey within 24 Hours Prior to Construction In addition to the 14-day pre-construction BUOW survey, a 24-hour pre-construction BUOW survey and breeding bird survey shall be conducted following the same measures described above in Mitigation Measures BIO-1. The results of the 24-hour pre-construction BUOW survey shall be valid for 24 hours. If construction is delayed more than 24 hours, then the 24-hour pre-construction BUOW survey shall be repeated. Pre-Construction Pre-Construction City of Rancho Cucamonga. BIO-3 Permits for Impacts on Jurisdictional Areas Impacts on jurisdictional areas will require permits; therefore, the City shall need to obtain the following permits for the development of Project Elements B, C, E, I, K, M, and O: • Waste Discharge Requirements (WDRs) from the RWQCB. • Lake or Streambed Alteration Agreement with CDFW. Pre-Construction Pre-Construction City of Rancho Cucamonga. Page 392 5 – MITIGATION MONITORING AND REPORTING PROGRAM Central Park Master Plan Update reVISION Program EIR March 2021 5-8 Mitigation Measure Number Mitigation Measure Timeframe Responsible/ Monitoring Agency Compliance Verification Implementation Phase Monitoring Phase Status/Notes Name Date To follow Porter-Cologne and the California Fish and Game Code, the City shall obtain these permits prior to the issuance of grading or building permits for the Project Elements B, C, E, I, K, M, and O, and prior to any impacts on jurisdictional areas. These permits and approvals would mandate best management practices, avoidance and protection measures, and/or compensatory mitigation measures for impacts on sensitive biological resources and jurisdictional areas. The amount of mitigation required, and specific mitigation details would be determined through the permitting process with the regulatory agencies. All measures to protect waters, water quality, fish, and wildlife resources would be incorporated into the project design as appropriate. Compliance with the requirements of the regulatory agency programs and implementation of the mitigation measures required by the permits would offset the loss of jurisdictional areas and mitigate the project’s impacts to less than significant levels. Copies of permits including any extensions and amendments, approvals, and biological reports and plans shall be available to all persons who will be working on the project. These documents shall be available at the work site during periods of work and shall be presented upon request by any resource agency personnel with a reasonable reason for making such a request. Resource agency personnel may enter the Project site at any time to verify Page 393 5 – MITIGATION MONITORING AND REPORTING PROGRAM Central Park Master Plan Update reVISION Program EIR March 2021 5-9 Mitigation Measure Number Mitigation Measure Timeframe Responsible/ Monitoring Agency Compliance Verification Implementation Phase Monitoring Phase Status/Notes Name Date compliance with the permits, approvals, reports, and plans. Central Park is in an area of San Bernardino County that is under the jurisdiction of the following resource agencies’ field offices: • CDFW: Inland Desert Region 6. • RWQCB: Regional Board 8 - Santa Ana Region. Waste Discharge Requirements (WDRs) Project Elements B, C, E, I, K, M, and O contain Waters of the State that will be unavoidably impacted by the proposed Project; therefore, the City will need to obtain authorization from the RWQCB. The City will need to apply for and obtain Waste Discharge Requirements (WDRs) from the RWQCB prior to impacting the drainages. Section 13260 of the California Water Code states that persons discharging or proposing to discharge waste that could affect the quality of Waters of the State, other than into a community sewer system, will file a ROWD with RWQCB. The City will prepare and submit an application permit package to the RWQCB. The application permit package constitutes a ROWD pursuant to California Water Code section 13260. The package will be used to start the application process for all WDRs. Prior to any impacts on jurisdictional Waters of the State, the City would obtain WDRs from the Page 394 5 – MITIGATION MONITORING AND REPORTING PROGRAM Central Park Master Plan Update reVISION Program EIR March 2021 5-10 Mitigation Measure Number Mitigation Measure Timeframe Responsible/ Monitoring Agency Compliance Verification Implementation Phase Monitoring Phase Status/Notes Name Date RWQCB pursuant to Porter-Cologne. The permit will mandate BMPs, avoidance and protection measures, and/or compensatory mitigation measures for impacts on jurisdictional Waters of the State. Compliance with the RWQCB’s WDRs and implementation of the measures required by the permit would offset the loss of jurisdictional Waters of the State and mitigate the Project’s impacts to less than significant levels. Lake or Streambed Alteration Agreement Project Elements B, C, E, I, K, M, and O contain CDFW jurisdictional areas that will be unavoidably impacted by the Project; therefore, the Project shall require a permit from CDFW pursuant to sections 1600–1616 of the California Fish and Game Code. CDFW generally regulates waters, wetlands, and riparian areas through its Lake and Streambed Alteration Program that requires execution of an agreement with CDFW before any activity substantially modifies a river, stream or lake. It is not legal to alter the bed or bank of a stream or lake or their natural water flow without a CDFW Lake or Streambed Alteration Agreement. The California Fish and Game Code section 1602 requires an entity to notify CDFW of any proposed activity that may substantially modify a perennial, intermittent, and ephemeral river, stream, or lake in the state. The notification requirement applies to any work undertaken in or near a river, stream, Page 395 5 – MITIGATION MONITORING AND REPORTING PROGRAM Central Park Master Plan Update reVISION Program EIR March 2021 5-11 Mitigation Measure Number Mitigation Measure Timeframe Responsible/ Monitoring Agency Compliance Verification Implementation Phase Monitoring Phase Status/Notes Name Date or lake that flows at least intermittently through a bed or channel. This includes ephemeral streams, desert washes, and watercourses with a subsurface flow. It may also apply to work undertaken within the flood plain of a body of water. It is anticipated that the City will need a standard Streambed Alteration Agreement for the project. Page 396 RIVERSIDE-SAN BERNARDINO CHAPTER April 7th, 2021 Jeff Benson City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, Ca 91730 Submitted electronically to: Jeff.benson@cityofrc.us Re: Final Central Park Master Plan Update reVision Final PEIR Dear Mr. Benson, In response to the City’s responses to our comments to the Draft Program Environmental Impact Report (DEIR) for the Central Park Master Plan Update revision, we provide this letter for immediate distribution to the City Clerk and to the full City Council today before they consider approval of the Final Program EIR (FEIR). We recommend the City consider our comments prior to moving forward with approval of the FEIR in its current form. Please confirm that this document has been distributed. We previously stated in our letter on the DEIR that the sensitive plant community Scale Broom Scrub is present within the project area. We also stated that the City failed to inventory and provide adequate avoidance or mitigation for this sensitive vegetation, which is required under CEQA. This vegetation type is characterized by having “Lepidospartum squamatum {scale broom} at greater than1% cover; i.e., insofar as scalebroom is present at even very low densities, the vegetation should be categorized as scalebroom scrub. In response to our comment, the City had a site visit conducted by its biologist on December 2, 2020. The FIER 4-20 states: After receiving comments for the Draft Program EIR, they conducted a follow up field survey within the Project site on December 2, 2020 and took a GPS coordinate for each scale broom observed within the Project site. Please see Figure 4.3-1 of this Final Program EIR. Individual scale broom plants are shown on the figure as an orange dot. Based on the data gathered for the Draft Program EIR and confirmed with the recent field survey, Project biologists confirm their original plant community mapping and habitat descriptions. The Project site contains California buckwheat scrub and California sagebrush and not RAFSS habitats. Though scale broom exists within the Project site, the existing onsite plant communities do not function as an “alluvial” plant community and is therefore, not considered a RAFSS plant community. We have pasted Figure 2 from the FEIR below. We have also included the results from our own mapping of the scalebroom plants. The CNPS San Bernardino Chapter also visited the project area and documented all scalebroom plants within the western portion of the project area (where discrepancies were apparent in the FEIR map). Plants were mapped using handheld GPS on March 26th. Our results are presented below alongside the City’s. 4/7/2021 CITY COUNCIL MEETING: ITEM G1. ADDITIONAL CORRESPONDENCE Page 2 of 11 DEIR Figure 2 Contrast Figure 2 with CNPS-RSB Chapter map of survey data for of Scale Broom (below). Page 3 of 11 In contrasting the two mapping efforts which took place only 4 months apart from eachother, there is a clear discrepency. This is not a discrepency stemming from opinion or argument or expertise, but one of objective fact. Scalebroom plants are either present where GPS points were dropped or they are not. We stand by our mapping effort and are more than happy to visit this area with the City and its consultant to confirm the presence of every single one of our mapped points. We have provided the attribute data from mapping effort in the Appendix to this letter in support of our results versus those presented by the City and its consultant. We contend that the City or its consultants have seriously misrepresented the biological information that has been incorporated into the FEIR. We strongly recommend that the City Council consider this issue before moving forward with this project. To be clear our organization is not trying to stop the park project. On the contrary, parks are good and this is an important park. We are, however, asking that city be complete and honest with its environmental assesments and provide avoidance and mitigation measures for the senstive resource which is clearly present on the project site. In addition to producing a map showing a small fraction of actual scalebroom plants occuring over the site, the City also makes several rationalizations as to why scalebroom scrub either does not occur or does not require to be mitigated. We summarize the City’s arguments as follows: • Argument 1: The scalebroom scrub is not common across the western portion of the site. • Argument 2: The scalebroom scrub does not hold long term conservation value. • Argument 3: The scalebroom scrub was seeded by the City in 1984 and therefore does not require to be mitigatated for. • Argument 4: The scalebroom scrub is not hydrolically active and is not in an alluvial environment. • Argument 5: The scalebroom scrub does not function as a “viable alluvial scrub plant community”. • Argument 6: The City has repuatable consultants and therefore any results and findings cannot be challenged. To address these arguments we provide the following: • Argument 1: The scalebroom scrub is not common across the western portion of the site. o The City produced a map that did not incorporate accurate information and presented it as evidence for the conclusions of the EIR. • Argument 2: The scalebroom scrub does not hold long term conservation value. o This is a subjective statement not supported by fact or evidence. • Argument 3: The scalebroom scrub was seeded by the City in 1984 and therefore does not require to be mitigatated for. o This is clearly a post hoc attempt to somehow rationalize away the presence of a sensitive resource. This claim, however, is plainly not supported by the evidence of the City’s own biological appendix. That is to say that unless the City had expert restoration ecologists on staff in 1984 (which is unlikely), the City would not have incorporated the rich seed mix of native herbaceous species found in it’s biological appendix and also (not by coincidence) commonly found in RAFSS environments. Page 4 of 11 • Argument 4: The scalebroom scrub is not hydrolically active and is not in an alluvial environment. o We previously referenced several papers and authorities on alluvial environments and clearly pointed out that Riversidean Alluvial Fan Sage Scrub (RAFSS) habitats that are disconnected from active hydrologic systems retain their alluvial soils and undergo succession into more mature RAFSS vegetation, not non-RAFSS vegetation. The word “alluvial” as in “alluvial fan” or “alluvial scrub” does not mean “hydrologically active”. The word “alluvial” in this context means, formed by alluvial processes, i.e., composed of sands, gravels, or boulders that were moved by water at some point in the past. The City of Rancho Cucamonga is built upon “alluvial fans” of the San Gabriel Mountains. These fans were formed by alluvial processes and their soils, geography and topography indicate as much. Hopefully, for the sake of most of the City’s residents, these fans are not hydrologically active. • Argument 5: The scalebroom scrub does not function as a “viable alluvial scrub plant community”. o If the sensitive resource is present, it needs to be mitigated for or avoided. Nonetheless, this vegetation community “functions” quite well. The plant species present provide ecosystem functions to a variety insect, bird, and mammal species. Again, with reference to the City’s own biological appendix, several Species of Special Concern were documented in the project area, including several reptile and bird species. Given that these species are surviving and depending in this environment, a lack of function argument not a good one. • Argument 6: The City has repuatable consultants and therefore any results and findings cannot be challenged. o Simply stating that the City’s consultants are reputable is not in itself a demonstration of such. The City’s consultant has provided highly inaccurate information in the form of a map indicating scale broom presence, or lack thereof. Again, we are happy to offer a site visit with the City to or its consultants to determine the actual resources present and assess the accuracy of FEIR Figure 2. Considering the results of our map of scalebroom plants, it is clear that scalebroom is present at much greater than 1% cover over the western portion of the site and is in fact the dominant shrub in many areas. Given this fact, this area should clearly have been identified and mapped as scalebroom scrub and avoidance and mitigation mesures should have been incorporated in to the FEIR. The California Department of Fish and Wildlife recommended avoidance or mitigation measures for this Sensitive Vegetation type at a ratio of 1:1 and we encourage the City Council to delay approval of this FEIR and project until the City has incorporated adequate mitigation measures following the Department’s recommendation. This would involve accurately delineating where the Scalebroom Scrub plant Community exists, determining the acreage that would be impacted and avoiding or mitigating for any loss this sensitive vegetation type. Sincerely, Arlee M. Montalvo, Ph.D., research and applied restoration ecologist Conservation co-chair 4477 Picacho Drive, Riverside, CA 92507 Page 5 of 11 Appendix GIS Data FID Shape Name Date & Tim 0 Point Point 1 Mar 26, 2021 at 9:34:33 AM 1 Point Point 2 Mar 26, 2021 at 9:34:50 AM 2 Point Point 3 Mar 26, 2021 at 9:35:34 AM 3 Point Point 4 Mar 26, 2021 at 9:36:00 AM 4 Point Point 5 Mar 26, 2021 at 9:36:19 AM 5 Point Point 6 Mar 26, 2021 at 9:36:55 AM 6 Point Point 7 Mar 26, 2021 at 9:37:05 AM 7 Point Point 8 Mar 26, 2021 at 9:37:24 AM 8 Point Point 9 Mar 26, 2021 at 9:37:48 AM 9 Point Point 10 Mar 26, 2021 at 9:38:08 AM 10 Point Point 11 Mar 26, 2021 at 9:38:18 AM 11 Point Point 12 Mar 26, 2021 at 9:38:37 AM 12 Point Point 13 Mar 26, 2021 at 9:38:56 AM 13 Point Point 14 Mar 26, 2021 at 9:39:04 AM 14 Point Point 15 Mar 26, 2021 at 9:39:19 AM 15 Point Point 16 Mar 26, 2021 at 9:39:32 AM 16 Point Point 17 Mar 26, 2021 at 9:39:46 AM 17 Point Point 18 Mar 26, 2021 at 9:40:34 AM 18 Point Point 19 Mar 26, 2021 at 9:41:06 AM 19 Point Point 20 Mar 26, 2021 at 9:41:16 AM 20 Point Point 21 Mar 26, 2021 at 9:41:59 AM 21 Point Point 22 Mar 26, 2021 at 9:42:11 AM 22 Point Point 23 Mar 26, 2021 at 9:42:16 AM 23 Point Point 24 Mar 26, 2021 at 9:42:26 AM 24 Point Point 25 Mar 26, 2021 at 9:42:37 AM 25 Point Point 26 Mar 26, 2021 at 9:44:07 AM 26 Point Point 27 Mar 26, 2021 at 9:44:12 AM 27 Point Point 28 Mar 26, 2021 at 9:44:26 AM 28 Point Point 29 Mar 26, 2021 at 9:44:47 AM 29 Point Point 30 Mar 26, 2021 at 9:44:53 AM 30 Point Point 31 Mar 26, 2021 at 9:45:03 AM 31 Point Point 32 Mar 26, 2021 at 9:45:44 AM 32 Point Point 33 Mar 26, 2021 at 9:45:51 AM 33 Point Point 34 Mar 26, 2021 at 9:46:05 AM 34 Point Point 35 Mar 26, 2021 at 9:46:12 AM 35 Point Point 36 Mar 26, 2021 at 9:46:37 AM 36 Point Point 37 Mar 26, 2021 at 9:46:41 AM 37 Point Point 38 Mar 26, 2021 at 9:46:56 AM Page 6 of 11 38 Point Point 39 Mar 26, 2021 at 9:47:06 AM 39 Point Point 40 Mar 26, 2021 at 9:47:25 AM 40 Point Point 41 Mar 26, 2021 at 9:48:07 AM 41 Point Point 42 Mar 26, 2021 at 9:48:19 AM 42 Point Point 43 Mar 26, 2021 at 9:48:32 AM 43 Point Point 44 Mar 26, 2021 at 9:49:03 AM 44 Point Point 45 Mar 26, 2021 at 9:49:10 AM 45 Point Point 46 Mar 26, 2021 at 9:49:15 AM 46 Point Point 47 Mar 26, 2021 at 9:49:21 AM 47 Point Point 48 Mar 26, 2021 at 9:49:26 AM 48 Point Point 49 Mar 26, 2021 at 9:49:31 AM 49 Point Point 50 Mar 26, 2021 at 9:49:36 AM 50 Point Point 51 Mar 26, 2021 at 9:49:55 AM 51 Point Point 52 Mar 26, 2021 at 9:50:03 AM 52 Point Point 53 Mar 26, 2021 at 9:50:17 AM 53 Point Point 54 Mar 26, 2021 at 9:50:26 AM 54 Point Point 55 Mar 26, 2021 at 9:50:37 AM 55 Point Point 56 Mar 26, 2021 at 9:50:59 AM 56 Point Point 57 Mar 26, 2021 at 9:51:16 AM 57 Point Point 58 Mar 26, 2021 at 9:51:21 AM 58 Point Point 59 Mar 26, 2021 at 9:51:26 AM 59 Point Point 60 Mar 26, 2021 at 9:51:37 AM 60 Point Point 61 Mar 26, 2021 at 9:51:58 AM 61 Point Point 62 Mar 26, 2021 at 9:52:15 AM 62 Point Point 63 Mar 26, 2021 at 9:52:32 AM 63 Point Point 64 Mar 26, 2021 at 9:52:51 AM 64 Point Point 65 Mar 26, 2021 at 9:53:05 AM 65 Point Point 66 Mar 26, 2021 at 9:53:36 AM 66 Point Point 67 Mar 26, 2021 at 9:53:46 AM 67 Point Point 68 Mar 26, 2021 at 9:54:16 AM 68 Point Point 69 Mar 26, 2021 at 9:54:44 AM 69 Point Point 70 Mar 26, 2021 at 9:55:07 AM 70 Point Point 71 Mar 26, 2021 at 9:56:15 AM 71 Point Point 72 Mar 26, 2021 at 9:56:26 AM 72 Point Point 73 Mar 26, 2021 at 9:56:33 AM 73 Point Point 74 Mar 26, 2021 at 9:56:42 AM 74 Point Point 75 Mar 26, 2021 at 9:56:59 AM 75 Point Point 76 Mar 26, 2021 at 9:57:06 AM 76 Point Point 77 Mar 26, 2021 at 9:57:18 AM 77 Point Point 78 Mar 26, 2021 at 9:57:31 AM 78 Point Point 79 Mar 26, 2021 at 9:58:40 AM 79 Point Point 80 Mar 26, 2021 at 9:59:04 AM 80 Point Point 81 Mar 26, 2021 at 9:59:18 AM Page 7 of 11 81 Point Point 82 Mar 26, 2021 at 9:59:36 AM 82 Point Point 83 Mar 26, 2021 at 9:59:53 AM 83 Point Point 84 Mar 26, 2021 at 10:01:24 AM 84 Point Point 85 Mar 26, 2021 at 10:01:33 AM 85 Point Point 86 Mar 26, 2021 at 10:10:08 AM 86 Point Point 87 Mar 26, 2021 at 10:10:24 AM 87 Point Point 88 Mar 26, 2021 at 10:10:31 AM 88 Point Point 89 Mar 26, 2021 at 10:10:45 AM 89 Point Point 90 Mar 26, 2021 at 10:11:03 AM 90 Point Point 91 Mar 26, 2021 at 10:14:05 AM 91 Point Point 92 Mar 26, 2021 at 10:14:13 AM 92 Point Point 93 Mar 26, 2021 at 10:14:26 AM 93 Point Point 94 Mar 26, 2021 at 10:14:36 AM 94 Point Point 95 Mar 26, 2021 at 10:14:49 AM 95 Point Point 96 Mar 26, 2021 at 10:15:06 AM 96 Point Point 97 Mar 26, 2021 at 10:16:39 AM 97 Point Point 98 Mar 26, 2021 at 10:18:29 AM 98 Point Point 99 Mar 26, 2021 at 10:18:44 AM 99 Point Point 100 Mar 26, 2021 at 10:18:49 AM 100 Point Point 101 Mar 26, 2021 at 10:18:55 AM 101 Point Point 102 Mar 26, 2021 at 10:19:06 AM 102 Point Point 103 Mar 26, 2021 at 10:19:49 AM 103 Point Point 104 Mar 26, 2021 at 10:19:59 AM 104 Point Point 105 Mar 26, 2021 at 10:20:10 AM 105 Point Point 106 Mar 26, 2021 at 10:20:18 AM 106 Point Point 107 Mar 26, 2021 at 10:20:32 AM 107 Point Point 108 Mar 26, 2021 at 10:20:57 AM 108 Point Point 109 Mar 26, 2021 at 10:21:07 AM 109 Point Point 110 Mar 26, 2021 at 10:21:16 AM 110 Point Point 111 Mar 26, 2021 at 10:21:26 AM 111 Point Point 112 Mar 26, 2021 at 10:21:37 AM 112 Point Point 113 Mar 26, 2021 at 10:21:49 AM 113 Point Point 114 Mar 26, 2021 at 10:21:59 AM 114 Point Point 115 Mar 26, 2021 at 10:22:13 AM 115 Point Point 116 Mar 26, 2021 at 10:22:19 AM 116 Point Point 117 Mar 26, 2021 at 10:22:33 AM 117 Point Point 118 Mar 26, 2021 at 10:22:43 AM 118 Point Point 119 Mar 26, 2021 at 10:22:48 AM 119 Point Point 120 Mar 26, 2021 at 10:22:59 AM 120 Point Point 121 Mar 26, 2021 at 10:23:18 AM 121 Point Point 122 Mar 26, 2021 at 10:23:27 AM 122 Point Point 123 Mar 26, 2021 at 10:23:35 AM 123 Point Point 124 Mar 26, 2021 at 10:23:45 AM Page 8 of 11 124 Point Point 125 Mar 26, 2021 at 10:23:53 AM 125 Point Point 126 Mar 26, 2021 at 10:24:15 AM 126 Point Point 127 Mar 26, 2021 at 10:24:23 AM 127 Point Point 128 Mar 26, 2021 at 10:24:29 AM 128 Point Point 129 Mar 26, 2021 at 10:24:40 AM 129 Point Point 130 Mar 26, 2021 at 10:24:48 AM 130 Point Point 131 Mar 26, 2021 at 10:24:58 AM 131 Point Point 132 Mar 26, 2021 at 10:25:04 AM 132 Point Point 133 Mar 26, 2021 at 10:25:11 AM 133 Point Point 134 Mar 26, 2021 at 10:25:23 AM 134 Point Point 135 Mar 26, 2021 at 10:25:31 AM 135 Point Point 136 Mar 26, 2021 at 10:25:50 AM 136 Point Point 137 Mar 26, 2021 at 10:25:56 AM 137 Point Point 138 Mar 26, 2021 at 10:26:16 AM 138 Point Point 139 Mar 26, 2021 at 10:26:28 AM 139 Point Point 140 Mar 26, 2021 at 10:26:35 AM 140 Point Point 141 Mar 26, 2021 at 10:26:43 AM 141 Point Point 142 Mar 26, 2021 at 10:26:56 AM 142 Point Point 143 Mar 26, 2021 at 10:27:05 AM 143 Point Point 144 Mar 26, 2021 at 10:27:15 AM 144 Point Point 145 Mar 26, 2021 at 10:27:22 AM 145 Point Point 146 Mar 26, 2021 at 10:27:41 AM 146 Point Point 147 Mar 26, 2021 at 10:28:11 AM 147 Point Point 148 Mar 26, 2021 at 10:28:17 AM 148 Point Point 149 Mar 26, 2021 at 10:28:29 AM 149 Point Point 150 Mar 26, 2021 at 10:28:34 AM 150 Point Point 151 Mar 26, 2021 at 10:28:41 AM 151 Point Point 152 Mar 26, 2021 at 10:28:50 AM 152 Point Point 153 Mar 26, 2021 at 10:28:57 AM 153 Point Point 154 Mar 26, 2021 at 10:29:03 AM 154 Point Point 155 Mar 26, 2021 at 10:29:13 AM 155 Point Point 156 Mar 26, 2021 at 10:29:38 AM 156 Point Point 157 Mar 26, 2021 at 10:29:45 AM 157 Point Point 158 Mar 26, 2021 at 10:29:53 AM 158 Point Point 159 Mar 26, 2021 at 10:30:01 AM 159 Point Point 160 Mar 26, 2021 at 10:30:06 AM 160 Point Point 161 Mar 26, 2021 at 10:30:22 AM 161 Point Point 162 Mar 26, 2021 at 10:30:31 AM 162 Point Point 163 Mar 26, 2021 at 10:30:52 AM 163 Point Point 164 Mar 26, 2021 at 10:31:00 AM 164 Point Point 165 Mar 26, 2021 at 10:31:06 AM 165 Point Point 166 Mar 26, 2021 at 10:31:15 AM 166 Point Point 167 Mar 26, 2021 at 10:31:24 AM Page 9 of 11 167 Point Point 168 Mar 26, 2021 at 10:31:36 AM 168 Point Point 169 Mar 26, 2021 at 10:31:54 AM 169 Point Point 170 Mar 26, 2021 at 10:32:02 AM 170 Point Point 171 Mar 26, 2021 at 10:32:09 AM 171 Point Point 172 Mar 26, 2021 at 10:32:19 AM 172 Point Point 173 Mar 26, 2021 at 10:33:03 AM 173 Point Point 174 Mar 26, 2021 at 10:33:28 AM 174 Point Point 175 Mar 26, 2021 at 10:33:41 AM 175 Point Point 176 Mar 26, 2021 at 10:33:52 AM 176 Point Point 177 Mar 26, 2021 at 10:35:16 AM 177 Point Point 178 Mar 26, 2021 at 10:35:21 AM 178 Point Point 179 Mar 26, 2021 at 10:35:27 AM 179 Point Point 180 Mar 26, 2021 at 10:35:40 AM 180 Point Point 181 Mar 26, 2021 at 10:35:47 AM 181 Point Point 182 Mar 26, 2021 at 10:35:53 AM 182 Point Point 183 Mar 26, 2021 at 10:35:58 AM 183 Point Point 184 Mar 26, 2021 at 10:36:04 AM 184 Point Point 185 Mar 26, 2021 at 10:36:12 AM 185 Point Point 186 Mar 26, 2021 at 10:36:19 AM 186 Point Point 187 Mar 26, 2021 at 10:36:31 AM 187 Point Point 188 Mar 26, 2021 at 10:36:39 AM 188 Point Point 189 Mar 26, 2021 at 10:37:25 AM 189 Point Point 190 Mar 26, 2021 at 10:37:41 AM 190 Point Point 191 Mar 26, 2021 at 10:37:48 AM 191 Point Point 192 Mar 26, 2021 at 10:37:56 AM 192 Point Point 193 Mar 26, 2021 at 10:38:02 AM 193 Point Point 194 Mar 26, 2021 at 10:38:37 AM 194 Point Point 195 Mar 26, 2021 at 10:38:46 AM 195 Point Point 196 Mar 26, 2021 at 10:38:55 AM 196 Point Point 197 Mar 26, 2021 at 10:39:05 AM 197 Point Point 198 Mar 26, 2021 at 10:39:24 AM 198 Point Point 199 Mar 26, 2021 at 10:39:33 AM 199 Point Point 200 Mar 26, 2021 at 10:39:42 AM 200 Point Point 201 Mar 26, 2021 at 10:39:52 AM 201 Point Point 202 Mar 26, 2021 at 10:39:59 AM 202 Point Point 203 Mar 26, 2021 at 10:40:04 AM 203 Point Point 204 Mar 26, 2021 at 10:40:15 AM 204 Point Point 205 Mar 26, 2021 at 10:40:23 AM 205 Point Point 206 Mar 26, 2021 at 10:40:29 AM 206 Point Point 207 Mar 26, 2021 at 10:40:38 AM 207 Point Point 208 Mar 26, 2021 at 10:40:45 AM 208 Point Point 209 Mar 26, 2021 at 10:40:55 AM 209 Point Point 210 Mar 26, 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AM 251 Point Point 252 Mar 26, 2021 at 11:11:01 AM 252 Point Point 253 Mar 26, 2021 at 11:11:12 AM Page 11 of 11 253 Point Point 254 Mar 26, 2021 at 11:11:26 AM 254 Point Point 255 Mar 26, 2021 at 11:11:49 AM 255 Point Point 256 Mar 26, 2021 at 11:11:59 AM 256 Point Point 257 Mar 26, 2021 at 11:12:29 AM 257 Point Point 258 Mar 26, 2021 at 11:12:40 AM 258 Point Point 259 Mar 26, 2021 at 11:14:13 AM 259 Point Point 260 Mar 26, 2021 at 11:18:32 AM 260 Point Point 261 Mar 26, 2021 at 11:18:49 AM 261 Point Point 262 Mar 26, 2021 at 11:19:03 AM 262 Point Point 263 Mar 26, 2021 at 11:20:26 AM 263 Point Point 264 Mar 26, 2021 at 11:20:47 AM 264 Point Point 265 Mar 26, 2021 at 11:22:00 AM 265 Point Point 266 Mar 26, 2021 at 11:22:18 AM CERTIFICATION OF CENTRAL PARK ENVIRONMENTAL IMPACT REPORT AND MASTER PLAN ADOPTION •Late 2017 –Early 2018 –Robust community engagement process •February 7, 2018 –City Council approves Central Park Master Plan Update and directs staff to continue with the necessary environmental studies. •April 17, 2019 –Tetra Tech, Inc. is selected to complete a Programmatic EIR for the proposed Central Park Master Plan. •Today TIMELINE SEGMENT PLAN EIR PROCESS •EIR process dates: •Notice of Preparation: November 20, 2019 •Public scoping meeting: December 3, 2019 •Public Review of Draft EIR: October 7, 2020 through November 23, 2020 •Notice of Availability of Final EIR: March 24, 2021 •A Program EIR was used in order to •Analyze the Master Plan as a whole and individual elements on a project-level and program level. •Provide Master Plan-wide mitigation measures •Minimize need for future environmental analysis STUDY LEVEL LIST •Project-level Elements are: •Expected to occur in the near future •Have more available project information. •Expected to require minimal need for future environmental analysis Project-Level •Element A: Pacific Electric Trail Head •Element B: Terraced Gardens •Element C: Water Conservation/Demonstration Garden •Element J: Dog Park •Element L: Recreation Pool •Site Improvement: Central Park’s existing roadway, Central Park Drive STUDY LEVEL LIST Program-Level •Element E: Universal Accessible Playground •Element F: Viticulture Pavilion and Vineyards •Element G: Upper Picnic and Event Area •Element H: Event Parking Area •Element I: Adventure Area Parking and Event/Picnic Area •Element K: Multi-purpose Facility and Parking •Element M: Tennis Courts •Element N: Maintenance Yard •Element O: Deer Creek Channel Trail EIR SUMMARY •The following environmental issues were analyzed in the EIR. Impacts were found to be less than significant or reduced to less than significant with mitigation measures: •Air Quality •Biological Resources •Cultural Resources •Geology and Soils •GHG Emissions •Hazards and Hazardous Materials •Noise •Transportation •Tribal Cultural Resources COMMENTS on DRAFT EIR •Four comment letters were received in response to the public review of the Draft EIR; •Cucamonga Valley Water District •California Department of Fish and Wildlife •Regional Water Quality Control Board •California Native Plant Society •Final EIR provided responses to comments and determined: •Draft EIR was not inadequate or conclusory •The public had opportunity to review and comment on the Draft EIR •Final EIR does not add significant new information •Final EIR does not require recirculation BENEFITS •Formal adoption of the Master Plan will be useful in: •Applying for funding as opportunities become available •Seeking public-private partnerships for appropriate project elements •EIR will help with time and cost savings as future additional environmental documentation preparation will be minimized Current & Prospective Projects •Central Park Dog Park is wrapping up design, breaking ground this Summer. •Project completion scheduled for Spring of 2022. •March 12,2021 staff submitted an application for a grant funded by Prop. 68 requesting funding for the Central Park Amphitheater Project. •If awarded,project would be completed by Spring of 2025. •City Council adoption of Resolution No. 2021-016, approving the Central Park Master Plan RECOMMENDATION •City Council adoption of Resolution No. 2021-017, certifying the Environmental Impact Report for the Central Park Master Plan DATE:April 7, 2021 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Elisa C. Cox, Deputy City Manager Jennifer Hunt-Gracia, Community Services Director Katie Distelrath, Community Services Deputy Director Jeff Benson, Acting Parks Superintendent Jenny Hanlon, Acting Recreation Superintendent SUBJECT:Sports Fields and Parks Inclement Weather Policy Report. (CITY) RECOMMENDATION: Staff recommends the City Council receive and file the current Sports Fields and Parks Inclement Weather Policy and direct City staff to recommend policy updates for the City Council’s consideration at the May 4, 2021 meeting. BACKGROUND: In 1989, the City of Rancho Cucamonga established a Sports Fields and Parks Inclement Weather Policy. The original policy outlined a formal process for closing parks and fields to prevent damage during and after a weather event. Prepping fields and/or playing on overly saturated fields can cause ruts and contribute to uneven surfaces which creates costly damage to the sport fields, but more importantly, there are safety concerns for users playing and/or practicing on wet fields as doing so creates a high risk of injury to the user. Over the years, the policy has been revised; the most notable change was an amendment in 2013 which added the use of moisture meters during inspection of the fields to determine closures. Prior to 2013, staff would visually assess the fields to determine a closure, which is a more subjective approach to determining when to close fields. A moisture meter measures the precipitation levels in the ground, therefore more accurately determining when the fields are the least playable and when most damage can occur. To determine playability utilizing the meter, staff notes a reading from one to ten. Each number, between one to ten, correlates to a saturation percentage between 1 and 100. If the levels are between one (10%) and seven (70%) the fields are playable, anything above an eight (80%) is deemed hazardous to the fields and to participants. ANALYSIS: The current approved process for inspecting fields when inclement weather occurs, involves a City sports staff and/or maintenance staff physically visiting and walking the parks to assess the various sports fields for standing water and/or muddy areas and/or utilizing the moisture meter to determine playability. Due to the large number of fields in Rancho Cucamonga, the following fields are identified to determine playability: Red Hill Community Park, Heritage Community Park, Page 397 Page 2 6 6 1 Etiwanda Creek Park, Beryl Park West and East and the Epicenter. All other fields, per the policy, are assessed by the Sports Advisory Committee (SAC) members utilizing the policy to determine playability by a visual inspection. At all times, the City reverses the right to override the decision of a SAC member if staff deems the sport field to be unsafe for the participant or to be damaging to turf condition. During the last inclement weather event on March 13, 2021, staff identified inconsistencies in how our team was implementing the policy. To provide better service to Rancho Cucamonga’s SAC members and park users, staff is reviewing the current policy and plans to recommend revisions for the City Council’s consideration. New procedures will be included in staffs’ recommendations for additional types of inclement weather including wind, heat, and air quality. Similarly, but separate from the Inclement Weather Policy, staff is developing communication procedures and field maintenance standards to enhance the partnership between the City and its SAC members. FISCAL IMPACT: Usage of overly saturated fields cause damage to turf and skinned areas of the fields causing a need for extensive maintenance. In these instances, additional funding for staff resources and materials maybe be needed for unforeseen field repairs. Unforeseen maintenance may include reseeding or sodding, lowering the transition from grass to turf, grading of skinned area, etc. This policy assists in the mitigation of fiscal impacts to the landscape maintenance districts. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: Reviewing and updating the Sports Fields and Parks Inclement Weather Policy exemplifies Rancho Cucamonga’s commitment to promoting and enhancing a safe and healthy community for all while working together cooperatively and respectfully with each other, staff, and all stakeholders. ATTACHMENTS: Attachment 1 - Sports Fields and Parks Inclement Weather Policy No. 500-22 Page 398 CITY OF RANCHO CUCAMONGA SPORTS FIELDS AND PARKS INCLEMENT WEATHER POLICY POLICY NO.: 500-22 PAGE 1 OF 2 EFFECTIVE: February 1, 1989 REVISED: December 19, 2012 APPROVED: January 17, 2013 PURPOSE: City parks and sports fields have been designed and maintained for the enjoyment and use of Rancho Cucamonga residents. The purpose of this policy is to guide the use of parks and City park sports fields within the City by implementing a procedure to prevent damage to outdoor sports fields due to use during inclement weather. POLICY:City of Rancho Cucamonga reserves the right to cancel or suspend approved outdoor sport field permits for games, practices, and other usages based on inclement weather. Usage may also be canceled or suspended if prolonged rainy weather has rendered sports fields in a vulnerable condition. PROCEDURE: 1. On a regular rainy day or even on a stormy or severe weather day, representatives from City sponsored programs and non-City sponsored programs will each assess the condition of their assigned playing fields or areas and determine if use will occur that day. 2. Area use or play ability will be determined by: a) Safety conditions and/or hazards that could be a deterrent to the welfare of users/players. b) Existing forecasted weather conditions for the day. c) Potential field or area damage due to play, practice or use. 3. On any rainy day, Community Services Department staff will inspect all sports fields at the Community Parks, Epicenter and special facilities which include: Red Hill Community Park, Heritage Community Park, Etiwanda Creek Park, Beryl Park West and East, and the Epicenter fields. The Sports Supervisor will make the decision on all days of the week to determine the ability to practice or play games on those particular fields. City Sports staff and/or City maintenance will monitor the playing fields by either walking the fields and/or utilizing the moisture meter to determine moisture content of baseball and/or softball infield/outfield areas. If moisture levels in infield brick dust allow for a footprint to sink at least ½ inch, the field will be deemed unplayable. Baseball and softball fields will have readings taken at locations where players would ATTACHMENT 1Page399 SPORTS FIELDS AND PARKS INCLEMENT WEATHER POLICY Page 2 of 2 be positioned such as: left, center, right field and shortstop. City Sports staff and/or City maintenance shall determine the fields’ unplayable if moisture reading registers from 8 to 10 and/or if saturated and/or areas of pooling water exist. On Soccer and/or other types of fields moisture readings will be taken at five (5) different locations, one reading will take place in front of each goal: on the center line of each field and one reading on the sideline area. If moisture reading registers from 8 to 10 and /or saturated and/or areas of pooling water exists Moisture readings will be taken at pre-determined locations: Red Hill Community Park, Heritage Community Park, Etiwanda Creek Park, Beryl Park-East and West and the Epicenter. The youth sports organizations are to inspect all other fields (neighborhood parks and school fields) on a rainy day and prior to the start of practices or games and will make a decision as to whether each field can be used without incurring any potential player safety or field damages. All organizations are to abide by current City policies in making their decisions. 5 At all times, the City reserves the right to override the decision of any individual organization’s representative if it deems the sports fields and/or facilities to be unsafe for the participants or to be damaging to the turf condition. This also applies even to dry days which may have been preceded by day(s) of heavy wet weather. City representative will put up field closure signs and lock touch pads to secure the unplayable fields. 6. The president or representative of the affected organizations will be contacted by the Community Services Supervisor of Sports, personally by phone or in person, if a field(s) is to be closed down from any games, practices or other use. 7. The City mandates that individuals and groups refrain or limit their use of heavy traffic areas during practices, regardless of weather, to assist in providing the best field conditions possible (i.e., soccer goal areas, grass pitching areas, etc.). 8. There are times that certain sports fields will be too wet to use for practices and games when damage to the sports fields may occur. All organizations must be sensitive to this City requirement and not permit their teams to play without regard to the welfare of City property. Organizations that ignore this requirement may lose use of those sports fields that they damage or be held financially responsible for such damages. In addition, there will be times when City staff will identify specific fields verbally or by signage that are to be closed due to unsafe conditions or saturation of fields. When this occurs, all organizations must keep all of their teams off of that sports field or they may lose the use of that field. 9. All organizations that use City parks sports fields will be held responsible to assist the City in protecting their participants and fields during periods of rain or inclement weather. Organizations or individuals which do not comply with the items contained in this policy may have current and future field use permits canceled and/or may be held liable for repair of facilities. Page 400 Sports Fields and Parks Inclement Weather Policy Purpose •Ensure safe playing conditions for sport field users during and/or after inclement weather •Outline a formal process for closing City parks and fields to prevent damage Current Policy •Identified parks: Red Hill Community Park, Heritage Community Park, Beryl Park West and East, Etiwanda Creek Park and Epicenter fields will be checked •City sports and/or public works staff monitor the City sports fields by either walking the fields and/or utilizing the moisture meter •Fields are deemed unplayable if moisture reading is 8-10 Current Policy •When City sports fields are deemed unplayable, Sports field users are notified •All organizations and groups are asked to remain off the fields during closure Characteristics of Over Saturation •Standing Water •Mud •Erosion Rancho Summit Park Effects •Amplifies normal wear and tear beyond what would normally occur under dry conditions Day Creek Park Policy Changes Needed •Policy changes for consideration will include: •Additional types of inclement weather •Clear communication procedures •Update the staff who will assess fields for closure Next Steps •Work with Public Works to determine clear procedures •Determine communication procedures for notification of inclement weather •Outline procedures for weather other than rain •Return to City Council May 4 with updated policy Questions or Comments? DATE:April 7, 2021 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Ian Tai, Assistant Engineer SUBJECT:Consideration to Approve the Installation of Signs to Mark the Location of the Old Spanish Trail, a National Historic Trail. (CITY) RECOMMENDATION: Staff recommends that the City Council approve the installation of six signs at three locations within the City of Rancho Cucamonga to mark the location of the Old Spanish Trail, a National Historic Trail. BACKGROUND: The Old Spanish Trail is a designated National Historic Trail by the National Park Service (NPS), that historically connected early settlements in northern New Mexico with those of the southern California region. The trail was originally blazed in 1829 by Antonio Armijo and much of the route followed ancient native foot paths thousands of years old. The trail itself moved and split over the years until modern wagon trains came into use in about 1848. Thus, the routes used between 1829 and 1848 are now designated as the Old Spanish National Historic Trail. A portion of the Old Spanish Trail passes through modern-day Rancho Cucamonga (See Attachments 1 and 3). In fact, one of the natural stopping points along the trail was at Red Hill, where there were natural springs. This provided a convenient rest stop for travelers as they continued on to Mission San Gabriel and eventually Los Angeles. The Old Spanish Trail Association (Association), in cooperation with the National Park Service and local agencies, now manages the preservation of the Old Spanish Trail. In late 2020, the Agua Mansa Chapter of the Association, based in Riverside, California, contacted the City of Rancho Cucamonga requesting sign installation within the city to designate the historic location of the Old Spanish Trail. The Agua Mansa Chapter is responsible for the historic trail between Highway 138 in the Cajon Pass to S. Mountain Avenue in Upland. The Association is dedicated to marking, educating, and preserving the heritage of this trail that enabled early settling of the State. ANALYSIS: The Old Spanish Trail Association, with coordination from the NPS, has installed signs in many locations along the historic trail route, including in several other states and local jurisdictions. The signs will be fashioned similar to the “Historic Route 66” signs and will be placed in three locations within the city, with two signs at each location. The Association has secured funding to purchase, Page 401 Page 2 6 7 3 deliver, and maintain responsibility for the upkeep and replacement of the six trail marker signs. To ensure proper installation per City standard, Public Works staff has agreed to install the signs in the appropriate locations. Signs will be mounted on existing posts to the extent practical. By preserving this historical trail, Rancho Cucamonga residents can be reminded of, and appreciate the history of this trail that enabled early settlement of this area, and by marking this trail, the City of Rancho Cucamonga can include a heritage common not only to our city, but our neighboring cities as well as the State of California. It is quite possible that without the Old Spanish Trail, the communities that exist today would not have eventuated into what we see now. FISCAL IMPACT: The fiscal impact is minimal and limited to the initial installation of six trail designation signs. The Association and NPS will purchase, deliver, and take responsibility for upkeep and replacement of these signs. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: The installation of these signs contributes to building a world class community as well as advancing inclusive decision making in Rancho Cucamonga. ATTACHMENTS: Attachment 1 – Vicinity Map Attachment 2 – Sample Signs Attachment 3 – National Park Service Exhibits Page 402 ATTACHMENT 1 Old Spanish Trail – National Historic Trail VICINITY MAP NOT TO SCALE Legend: = Sign Installation Location = Approximate Historic Trail Page 403 ATTACHMENT 2 Caption for Above Image: Logo of the “Old Spanish Trail”, a National Historic Trail. Caption for Above Image: Example sign styles for the Old Spanish Trail. Page 404 Caption for Above Image: Example of Old Spanish Trail sign installed in the City of San Bernardino, California. Page 405 !!!!!!DenverPhoenixSanta FeLas VegasLos AngelesSalt Lake CityDeath ValleyMojaveYosemiteLake MeadGlen CanyonGrand CanyonJoshua TreeSequoiaZionKings CanyonCanyonlandsDinosaurCapitol ReefRocky MountainPetrified ForestWhite SandsArchesEl MalpaisSaguaroGreat Basinl IslandsSanta Monica MountainsCanyon de ChellyMesa VerdeGreat Sand DunesCurecantiWupatkiBandelierBryce CanyonColoradoChaco CultureCity of RocksBlack Canyon of the GunnisonPecosFossil ButtePetroglyphNatural BridgesCedar BreaksScottsBFlorissant Fossil BedsWalnut CanyonGolden SpikeTontogEl MorroSunset Crater VolcanoHohokam PimaTuzigootFort BowieManzanarFort LaramieFort UnionNavajoDevils PostpileCapulin VolcanHovenweepMontezuma CastleGila Cliff DwellingsAztec RuinsSalinas Pueblo MissionsCasa Grande RuinsCabrilloTimpanogos CaveRainbow BridgeHubbellTrading PostCPipe SpringOld Spanish National Historic TrailÊ05010025MilesCaliforniaNevadaUtahArizonaNew MexicoColoradoLegendOld Spanish National Historic Trail&nbsp;&nbsp;Page 406 3Attachment 3 - Page 2 Page 407 4     Attachment 3 - Page 3 Page 408 5   Attachment 3 - Page 4 Page 409 Old Spanish Trail 07 April 2021 Introduction •2,700 miles long •Crosses multiple states, including AZ, CA, CO, NV, NM, UT. •Primarily used from 1829 to 1848. •The Old Spanish Trail is a National Historic Trail, similar to the Oregon Trail or the Lewis and Clark Trail. Trail within Rancho Cucamonga = Approx. Historic Trail Sign Installation •The Old Spanish Trail Association, with the National Park Service, manages and maintains the Trail. •Association’s Local Chapter: The Agua Mansa Chapter. •Makes requests to agencies to install signs. •Dedicated to preserving the Trail. Example Signs •For Rancho Cucamonga: •3 locations •2 signs per location •6 total signs installed Signs within Rancho Cucamonga Near Foothill & P.E. Trail South of Banyan on East Ave Near Base Line & Spruce = Approx. Historic Trail = Proposed signs to mark trail Benefits & Purpose •Historical preservation of a nationally recognized trail. •Residents will be able to learn more about the early history of modern-day Rancho Cucamonga. •Residents can share in this heritage common not only to our city, but to our neighboring cities, as well as the State of California. Questions? DATE:April 7, 2021 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Elisa C. Cox, Deputy City Manager SUBJECT:Consideration to Adopt the 2021 City Council Goals. (CITY) RECOMMENDATION: Staff recommends the City Council adopt the 2021 City Council goals. BACKGROUND: On February 8, 2021, the City Council held their annual Teambuilding Workshop Discussion on City Council Norms and Goals. During the workshop, the Council reviewed the 2020 goals – of the six goals approved in 2020, two were completed, two are on track for completion, one is in process, and one was not completed due to the unexpected and ongoing pandemic. Attached is a detailed status of the 2020 goals. ANALYSIS: The City Council outlined four new goals to add to the three goals in progress. Staff worked with the Council’s outline and are now presenting the following four goals for the City Council’s consideration: 1. By the end of October 2021 and the California legislative session, the City of Rancho Cucamonga will actively participate in State-level discussions and develop specific internal proposals to support future legislative action for an equitable distribution of e-commerce revenue to all cities in California. 2. By the fourth quarter of 2021, the Police Department will move in and be fully operational at the West Side Public Safety Facility, and the Fire District will submit to the Council a contract for consideration for the design-build of Station 8 as next steps in expanding the City’s public safety footprint and improving response times. 3. By the second quarter of 2022, staff will provide a phased multi-year plan for the City Council’s consideration that analyzes and provides recommendations for the transformation of Haven Avenue, focusing on key vacant properties and right of way improvements. This plan will also support development opportunities related to the station for the Ontario Airport Loop and high- speed rail, along with the ongoing development of The Resort project, all of which are located between Haven and Milliken Avenue. 4. By the third quarter of 2022, City staff will provide a report for the City Council’s consideration that will include analysis on costs and timeframes to develop an Economic Development Strategic Reserve to be used for acquisition and development of key properties in the city. Page 410 Page 2 6 8 4 FISCAL IMPACT: There is no direct financial impact to adopting the 2021 goals; however, each goal will have varying financial impacts which will be presented to the City Council on a case-by-case basis. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: These goals directly support the City Council’s mission of ensuring and advancing the quality of life for the community through inclusive decision making along with targeting outcomes to work towards the City Council’s vision to build on our success as a world class community to create an equitable, sustainable and vibrant city, rich in opportunity for all to thrive. ATTACHMENTS: Attachment 1 - Status of the 2020 City Council Goals Page 411 Status of the 2020 City Council Goals as of February 8, 2021 COMPLETED: Determine an official City position on the Gold Link and Gold Link issue in Q1 of 2020. Support enhanced Metrolink service to Ontario International Airport via the Rancho Cucamonga Metrolink station. Support connecting Ontario International Airport to the wider Metrolink network via high-quality transit to provide better regional connectivity Within 1-3 years, obtain funding for another phase of Central Park. Cares Act Infrastructure Projects – required 50% match Installed Fitness Equipment on PE Trail at Central Park Trailhead Installed Shade Structures for James Brulte Senior Center Urban county Per Capita Grant – requires $71,000 match Awarded $287,000 toward Pacific Electrical Trail Improvements; funds to be spent by December 2023 Projects currently funded and in Process Central Park Master Plan ERI – Park Development Funds – completion 2021 Dog Park and Traffic Light Installation – State Parks Bond – completion 2022 Other Grants Two submitted applications denied, one pending submittal, tracking three ot ON TRACK: Complete the General Plan and Housing Element through an inclusive process by Q4 2022 Completed on Schedule: Data Gathering/Existing Conditions – January to April 2020 Community Engagement – April to November 2020 Considering Land Use and Transportation Scenarios – December 2020 to January 2021 Remaining: Policy and Plan Development – January 2021 to August 2021 Public Review/ Public Hearings/ Adoption – Fall 2021 to Winter 2022 Complete the ALPR ring around Rancho Cucamonga, including turn movements at all freeway on/off ramps and key major interior intersections by 2022. Two key intersections to complete in FY 2020-2021 Three key intersections in FY 2021-2022 Page 412 IN PROCESS: Reduce delays for N/S traffic flow on the Haven Avenue corridor between the 10 freeway and the 210 freeway, particularly during peak congestion periods, by working with the City of Ontario and the San Bernardino County Transportation Agency to implement advanced technology for traffic control communication and control systems by December 2023. ATMS Phase 1 – Construction Contract Awarded in June 2020 Study to evaluate existing conditions and recommend advance technology options expected completion early 2021 Next step, identify funding and staffing resources with SBCTA and City of Ontario NOT COMPLETED: Attract new businesses to increase ongoing net revenue by $500,000 in the next two calendar years. Due to the unexpected and ongoing pandemic and the resulting economic struggles, staff recommends removing this goal and instead focus on supporting the existing businesses in the city. Page 413 CITY OF RANCHO CUCAMONGA City Council Goals April 7, 2021 COMPLETED: •Determine an official City position on the Gold Link and Gold Link issue in Q1 of 2020 •Within 1-3 years,obtain funding for another phase of Central Park COUNCIL GOALS -2020 ON TRACK: •Complete the General Plan and Housing Element through an inclusive process by Q4 2022 •Complete the ALPR ring around Rancho Cucamonga,including turn movements at all freeway on/off ramps and key major interior intersections by 2022 IN PROCESS : •Reduce delays for N/S traffic flow on the Haven Avenue corridor between the 10 freeway and the 210 freeway,particularly during peak congestion periods,by working with the City of Ontario and the San Bernardino County Transportation Agency to implement advanced technology for traffic control communication and control systems by December 2023. COUNCIL GOALS -2020 By the end of October 2021 and the California legislative session,the City of Rancho Cucamonga will actively participate in State -level discussions and develop specific internal proposals to support future legislative action for an equitable distribution of e-commerce revenue to all cities in California By the fourth quarter of 2021,the Police Department will move in and be fully operational at the West Side Public Safety Facility and the Fire District will submit to the Council a contract for consideration for the design-build of Station 8 as next steps in expanding the City’s public safety footprint and improving response times. COUNCIL GOALS -2021 By the second quarter of 2022,staff will provide a phased multi-year plan for the City Council’s consideration that analyzes and provides recommendations for the transformation of Haven Avenue,focusing on key vacant properties and right of way improvements.This plan will also support development opportunities related to the station for the Ontario Airport Loop and high- speed rail,along with the ongoing development of The Resort project,all of which are located between Haven and Milliken Avenue. By third quarter of 2022,City staff will provide a report for the City Council’s consideration that will include analysis on costs and timeframes to develop an Economic Development Strategic Reserve to be used for acquisition and development of key properties in the city. COUNCIL GOALS -2021