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Home My WebLink About2018/06/07 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The adjourned meeting of the Library Board of Trustees was held on Thursday, June 7, 2018, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. by President Pro Tem Luella Hairston. Present were Members Temkin and Tompkins. Also present were: Julie A. Sowles, Library Director, Brian Sternberg, Assistant Library Director, Cara Vera, Library Services Manager, and Avianca Ortiz, Library Clerk. ****** B. PUBLIC COMMUNICATIONS B1. There were none. ****** C. CONSENT CALENDAR C1. Consideration to approve Minutes of May 3 , 2018. MOTION: Moved by President Pro Tem Hairston to approve May 3 , 2018 minutes, seconded by Member Temkin . Motion carried 3-0-2 (with President DeVeries and Member Hannah absent). C2. Consideration to approve the Library Revenue Balance Report of 2017/2018 Budget. MOTION: Moved by Member Temkin to approve the Library Revenue Balance Report, seconded by Member Tompkins. Motion carried 3-0-2 (with Member President Devries and Member Hannah absent). ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status Report. The reports will be presented by staff. a. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, announced that on June 20th through June 28th, Friends of the Library will host a Fill-a-bag Event Promotion. Library Director , Julie A. Sowles, reported that City Council voted to accept the Board’s recommendation to eliminate the fifty-cent fee on non-picked up holds and the proposed rental rates for the Second Story which take effect July 1, 2018. Library Board of Trustees Minutes June 7, 2018 Page 2 Julie A. Sowles, Library Director, stated she and Assistant Library Director , Brian Sternberg attended the City Budget Workshop on June 7, 2018, but was unable to attend the whole meeting due to today’s Board of Trustees meeting. Library Director Sowles, recommended the Board revisit the annual meetings schedule for the Board of Trustees and consider changing the June 6, 2019 meeting to another date so Library Director Sowles and Assistant Library Director Sternberg may attend the Annual Budget Meeting. Julie A. Sowles, Library Director, reported that The Second Story received a donation of $15,000 from Doctor and Mrs. Tina Chen and an anonymous donation of $1 million dollars. b. Consideration and discussion regarding a review of Library statistics. The report will be presented by Cara Vera, Library Services Manager. Cara Vera, Library Services Manager, reported the Library had lower numbers from last year’s numbers due to specialty Outreach Programs the Library was invited to that were onetime events. Board Member Hairston suggested Staff consider not including Outreach Programs since it is not continual. Board Member Hannah arrived at 6:22 pm. D2. Consideration and discussion regarding Children’s Services, Adult Services and Library Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director. Brian Sternberg, Assistant Library Director, reported the annual Summer Reading Program started on June 4, 2018. The program offers programs and incentives for children, adults and teens. First day registrations were up 20% over last year’s numbers and 46 new library cards were issued that day. Assistant Library Director Sternberg stated many programs are being offered for adults, teens, and children which include online shopping programs for Adults, a cosplay literature convention for teens and special performances for children. Brian Sternberg, Assistant Library Director, reported that the City Council approved the rental rates for Second Story and the Library will be working with the Commun ity Service Department to finalize rental procedures and workflows. Board Member Hairston was very impressed by the many unique programs being offered for all ages. D3. Consideration and discussion regarding Star Wars Day. Presentation by Cara Vera, Library Services Manager. Cara Vera, Library Services Manager, presented an oral staff report and PowerPoint presentation of Star Wars Day on May 26, 2018 (copy on file). Board Member Hannah stated she enjoyed seeing the creativity from Staff and the community. Library Board of Trustees Minutes June 7, 2018 Page 3 Board Member Hairston stated this event connects the people to the Library and brings her joy when seeing all the families that come out to be part of this event. ****** E. BOARD BUSINESS E1. Consideration and discussion regarding the review of proposed changes to Library Circulation Policies. This report will be presented by Julie A. Sowles, Library Director. Julie A. So wles, Library Director, recommended eliminating the following Library Circulation Polices: DVD Loan Policy, Fees for Service Policy, Literacy Program Policy and Teacher Service Policy. Library Director Sowles also recommended raising the borrowing items maximum from 25 items to 75 items. Board Member Tompkins asked where the proposed number of 75 items came from. Library Director Sowles stated it is comparable to other libraries. Julie A. Sowles, Library Director, recommended simplifying the requirements to obtain a library card, asking for only one form of identification instead of two, and to change the minimum age to register for a card without parental signature from 18 to 14 years of age. Board Member Hairston stated 14 years old is a reasonable age from the perspective of a law. Library Director Sowles also recommended the elimination of the 50 cents temporary card fee, but to retain the $2.00 replacement/lost card fee, for the time being. Julie A. Sowles, Library Director, suggested eliminating the past practice to den y service to family members who have a household member with a delinquent account—as currently stated in the Overdue Fines and Fees Policy. Library Director Sowles reviewed the Library’s past account collections practices and indicated that the Library wil l be work ing with the City’s Finance Department to address patron accounts that are in arears. Julie A. Sowles, Library Director, proposed eliminating the past practice of not permitting holds on high demand DVD’s. Board Member Hannah, stated that she enjoyed the presentation. Board Member Temkin liked the new policy document format and the new philosophy of the Library. MOTION: Moved by Member Mary Hannah to recommend approving the proposed changes to the Library’s Circulation policies, eliminating 8 and adopting 4 new policies, seconded by Board Member Janet Temkin. Motion carried 4-0-1 (with Member DeVries absent). Library Board of Trustees Minutes June 7, 2018 Page 4 E2. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by Mary Hannah, Board Member. Mary Hannah, Board Member, reported the Library Foundation Board is going well and is working on donor funding. E4. BOARDMEMBER ANNOUNCEMENTS: No announcements. ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING No items were requested. ****** G. ADJOURNMENT The meeting adjourned at 8:00 p.m. Respectfully submitted, Avianca Ortiz Library Clerk On Behalf of Jennifer Palacios Administrative Secretary Approved: August 2, 2018