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HomeMy WebLinkAbout2018/12/06 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, December 6, 2018, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:04 p.m. by President DeVries. Present were Members Hannah, Hairston, Murrieta-Morales and Temkin. Also present were: Julie A. Sowles, Library Director, Linda Troyan, City Clerk Services Director, Brian Sternberg, Assistant Library Director, Cara Vera, Library Services Manager, Jacquie Cox, Circulation Supervisor, Linda Engelke, Adult Librarian Librarian and Jennifer Palacios, Executive Assistant. ****** B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS B1. Administration of Oath of Office to Board Member Kristen Murrieta-Morales. The Oath of Office will be administered by Janice Reynolds, City Clerk. In the absence of Janice Reynolds, City Clerk, Linda Troyan, City Clerk Services Director, administered the Oath of Office to Kristen Murrieta-Morales. ****** C. PUBLIC COMMUNICATIONS C1. There were none. ****** D. CONSENT CALENDAR D1. Consideration to approve Minutes of November 1, 2018. MOTION: Moved by Member Hannah to approve November 1, 2018 minutes, seconded by Member Hairston. Motion carried 5-0-0. D2. Consideration to approve the Library Revenue Balance Report of 2017/2018 Budget. MOTION: Moved by Member Hairston to approve the Library Revenue Balance Report of 2017/2018 Budget, seconded by Member Temkin. Motion carried 5-0-0. ****** E. LIBRARY DIRECTOR'S STAFF REPORTS E1. Consideration and discussion regarding the Library Status Report. Library Board of Trustees Minutes December 6, 2018 Page 2 a. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, reported on November 3, 2018 the Library held the Little Free Library kickoff program. Library staff talked with participants about general information regarding Little Free Libraries and Lowes representatives conducted a Little Free Library construction demonstration. At the entrance of City Hall there is a Little Free Library and long term the City plans to have more throughout the community. Library Director Sowles reported on November 9-11, 2018 herself and Margaret Hatanaka, Adult Services Supervisor, attended the annual CLA conference. Julie A. Sowles, Library Director, stated on November 27, 2018 the Animal Center held a retirement fundraiser luncheon at Central Park for Council Member Bill Alexander and on December 3, 2018 the Library Foundation Board held Council Member Diane Williams’ retirement fundraising event on the Second Story of the Biane Library. Council Member Williams’ event raised over $5,000 for the Foundation’s Second Story Capital Campaign. Library Director Sowles stated the Second Story held a Ready Open Play event this past weekend and another one will be held on December 8, 2018. The event has been a success and encouraged the Board to attend. Julie A. Sowles, Library Director, reported December 19, 2018 at the City Council meeting, three Library Foundation Board Members will be recognized for their 10 and 15-year milestone service awards with the City and the $1.5 million naming rights donor for the Second Story project will be announced. Library Director Sowles stated library employees Carol Durkel and Casey Marcarello will be retiring by the end of the month and encouraged the Board to come in and wish them well. b. Consideration and discussion regarding a review of Library statistics. The report will be presented by Cara Vera, Library Services Manager. Cara Vera, Library Services Manager, reviewed the statistics with the Board. E2. Consideration and discussion regarding Children’s Services, Adult Services and Library Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director. Brian Sternberg, Assistant Library Director, stated since the launch of the Teen Advisory Group (TAG) back on July 19, 2018 when there were only 3 members, it has grown to over 20 members and has been a huge success. The TAG team meets the third Thursday of every month and comes up with ideas for teen programs and displays in the Library. The advisory group is for teens ages 12 to 17 years of age, teens 14 to 17 years old are eligible to receive volunteer hours when attending the meetings. Assistant Library Director Sternberg reported the Archibald Library will be hosting a Winter Fun Storytime on December 15, 2018 in the Story Theater. The theme is surrounded around all things winter. Library Board of Trustees Minutes December 6, 2018 Page 3 Brian Sternberg, Assistant Library Director, reported on December 15, 2018 the Second Story will be holding a Proactive Parenting, Early Speech Strategies contract class. E3. Consideration and discussion regarding Passport Services. Presentation by Jacquie Cox, Circulation Supervisor and Linda Engelke, Adult Librarian. Jacquie Cox, Circulation Supervisor and Linda Engelke, Adult Librarian, presented an oral staff report and PowerPoint presentation (copy on file). ****** F. BOARD BUSINESS F1. Consideration and discussion regarding January meeting date. Julie A. Sowles, Library Director, requested to cancel the January 3, 2019 meeting due to the City Closure from December 20, 2018 to January 2, 2019. There will not be enough time to prepare an agenda packet and distribute before the meeting date. MOTION: Moved by Member Hairston to cancel January 3, 2019 Library Board of Trustees meeting. Seconded by Member Hannah. 5-0-0. F2. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by Mary Hannah, Board Member. Mary Hannah, Board Member, reported Kristine Scott will be stepping down as President of the Library Foundation Board to fill her new role as a City Council Member for District 2. Board Member Hannah reported the Foundation voted for a new President, David Gonzalez who was Vice President and the Foundation voted for a new Vice President, Member Teresa Akahoshi. Mary Hannah, Board Member, reported the Foundation will be participating in a baking competition at Janice Rutherford’s Christmas reception on December 13, 2018. F3. BOARDMEMBER ANNOUNCEMENTS: Christine DeVries, President stated her family had a fantastic time at the Mo Willems event back on November 17, 2018 at the Archibald Library. Staff did a great job with the activities and they were excited to attend. Mary Hannah, Board Member, stated she attended the Diane Williams retirement event and had a wonderful time. The Foundation Board and staff did an excellent job to make the event a success. Christine DeVries welcomed again, Kristen Murrieta-Morales to the Board. Kristen Murrieta-Morales thanked the Board for the opportunity and what an honor it is to serve as a Board Member. Library Board of Trustees Minutes December 6, 2018 Page 4 ****** G. IDENTIFICATION OF ITEMS FOR NEXT MEETING ****** H. ADJOURNMENT The meeting adjourned at 7:02 p.m. Respectfully submitted, Jennifer Palacios Executive Assistant Approved: February 7, 2019