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HomeMy WebLinkAbout2019/05/02 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, May 2, 2019, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:00 p.m. by President DeVries. Present were Members DeVries, Hairston, Hannah and Murrieta-Morales. Also present were: Julie A. Sowles, Library Director, Cara Vera, Library Services Manager, Jason Castellanos, Technology Supervisor, Miguel Castaneda, Library Technician and Jennifer Palacios, Executive Assistant II. ****** B. PUBLIC COMMUNICATIONS B1. There were none. ****** C. CONSENT CALENDAR C1. Consideration to approve Minutes of April 4, 2019. MOTION: Moved by Member Hairston to approve April 4, 2019 minutes, seconded by Member Hannah. Motion carried 4-0-1. C2. Consideration to approve the Library Revenue Balance Report of 2018/2019 Budget. MOTION: Moved by Member Hairston to approve the Library Revenue Balance Report of 2018/2019 Budget, seconded by Member Murrieta-Morales. Motion carried 4-0-1. ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status Report. a. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, reported the California Library Association (CLA) accepted the program proposal submitted by our Teen Librarians and they will be presenting a program at this year’s conference in Pasadena, California. Library Director Sowles stated April 27, 2019 was the final session of the Little Free Library Young Builders class on the Second Story and all nine families that participated were able to take home a fully constructed Little Free Library. Library Board of Trustees Minutes August 1, 2019 Page 2 Julie A. Sowles, Library Director, reported on May 1, 2019 Library staff gave an orientation to new City Council Member Kristine Scott. When the City has a new Council Member they meet with each City Department to get a better understanding of what each department does. Library Director Sowles reported April 10, 2019, she was invited to attend the annual legislative trip in Washington D.C. with the Mayor, Mayor ProTem and City Manager. City staff met with the National Endowment for the Arts (NEA) and shared with them the Second Story project as well as other City projects containing art elements. They were excited about what the Library is doing for the Second Story and the Library will explore potential NEA grant opportunities. City staff also met with the Institute of Museum and Library Services (IMLS) and discussed the grant opportunities they offer. Julie A. Sowles, Library Director, stated on the June 19, 2019 City Council meeting agenda, an MOU and resolution will be presented to finalize the details of the future relationship between the City Council and the Library Foundation’s Board of Directors. b. Consideration and discussion regarding a review of Library statistics. The report will be presented by Cara Vera, Library Services Manager. Cara Vera, Library Services Manager, reviewed the March 2019 statistics with the Board and gave an update on the circulation numbers for Media Rentals which have increased 10%. D2. Consideration and discussion regarding Children’s Services, Adult Services and Library Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director. Brian Sternberg, Assistant Library Director, reported Asian and Pacific Islanders (API) Cultural Arts Night will be on May 10, 2019. The theme will be Asian and Pacific Islander Fairy Tales, Folklore and Mythology. Assistant Library Director Sternberg reported May 8, 2019 will be the Back to Basics Graduation at the Cultural Center in Celebration Hall. The ceremony will feature speaker David Allen, and entertainment by the comedy magician Arty Loom. Brian Sternberg, Assistant Library Director, reported the Star Wars Reads event will be held on Saturday, May 25, 2019 at the Biane Library. The City and Victoria Gardens are co-sponsoring the event. The event is expected to have over 4,000 guests attending with an opening procession of Star Wars characters. Assistant Library Director Sternberg discussed the Second Story handout with the Board noting forthcoming contract classes. D3. Consideration and discussion regarding New Materials Workflows and Collection Maintenance. Presentation by Jason Castellanos, Technology Supervisor and Miguel Castaneda, Library Technician. Jason Castellanos, Technology Supervisor and Miguel Castaneda, Library Technician presented an oral staff report and PowerPoint presentation (Copy on file). The Board thanked both Jason and Miguel for their excellent presentation and stated they have a clear understanding of how collection maintenance works. ****** Library Board of Trustees Minutes August 1, 2019 Page 3 E. BOARD BUSINESS E1. Consideration and discussion regarding June and July 2019 meeting dates. Julie A. Sowles, Library Director, stated the June 6, 2019 meeting conflicts with the City Council’s budget meeting and Department Heads are required to attend. The July 4, 2019 meeting is a holiday. Director Sowles asked the Board if they want to cancel or reschedule the meeting dates. MOTION: Moved by Member Hairston to approve to cancel the June and July 2019 meeting dates, seconded by Member Murrieta-Morales. Motion carried 4-0-1. E2. Consideration to remove the August 16, 2019 Library Staff Development Day from Library’s closure calendar. This report will be presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, asked the Board to remove the August 16, 2019 Library Staff Development Day from the 2019 Library closures calendar. The California Library Association (CLA) Conference will be in Pasadena, CA this year and the Library intends to use the 2019 staff development budget to send Library staff to the conference rather than hold a separate in-house training event. MOTION: Moved by Member Hannah to approve to remove the August 16, 2019 Library Staff Development Day from the Library’s closure calendar, seconded by Member Hairston. Motion carried 4-0-1. E3. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by Mary Hannah, Board Member. Mary Hannah, Board Member, stated she had nothing to report because she had already presented the April 1, 2019 Library Board of Trustees Liaison report at the April 4, 2019 Library Board of Trustees meeting, and the Library Foundation Board had no other public sessions in the interim, from April 1, 2019 to May 2, 2019. E4. BOARDMEMBER ANNOUNCEMENTS: None. ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING ****** G. ADJOURNMENT The meeting adjourned at 7:13 p.m. Respectfully submitted, Jennifer Palacios Executive Assistant II