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HomeMy WebLinkAbout2021-09-15 - Public Works SubCommittee - PACKET Page 1 of 1 September 15, 2021 – 4:00 P.M. Public Works Subcommittee Agenda Special Meeting City Hall, Rains Conference Room 10500 Civic Center Drive, Rancho Cucamonga, Ca 91730-3801 This is the time and place for the general public to address the Public Works Subcommittee on any item listed on the agenda. State law prohibits the Subcommittee from addressing any item not previously included on the Agenda. The Subcommittee may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. C1. Approve and File Minutes of: March 18, 2020. C2. Update for the Design of the Entrance Bridge to the Equestrian Arena at Heritage Park. (CITY) D. ADJOURNMENT I, Linda A. Troyan, MMC, City Clerk Services Director, or my designee, hereby certifies that a true, accurate copy of the foregoing agenda was posted on September 9, 2021 at least twenty-four (24) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California, and on the City’s website. Linda A. Troyan, MMC City Clerk Services Director City of Rancho Cucamonga C. ITEM(S) FOR DISCUSSION A. CALL TO ORDER A. Roll Call: Kennedy Hutchison B. PUBLIC COMMUNICATIONS If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk’s Office at (909) 774-2023. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. March 18, 2020 | Public Works Subcommittee City of Rancho Cucamonga | Page 1 of 2 CITY OF RANCHO CUCAMONGA PUBLIC WORKS SUBCOMMITTEE SPECIAL MEETING MINUTES March 18, 2020 A special meeting of the Rancho Cucamonga Public Works Subcommittee was held on Wednesday, March 18, 2020, in the Council Chambers of the Rancho Cucamonga City Hall located at 10500 Civic Center Drive, Rancho Cucamonga, California, Mayor Pro Tem Lynne B. Kennedy called the meeting to order at 2:30 p.m. A1. Roll Call: Present were Mayor Pro Tem Lynne B. Kennedy and Council Member Ryan A. Hutchison. Staff present: Matt Burris, Deputy City Manager/Economic and Community Development; Lori Sassoon, Deputy City Manager/Administrative Services; Jason C. Welday, Engineering Services Director/City Engineer; Gianfranco Laurie, Senior Civil Engineer; and Valerie Victorino, Executive Assistant II. Public present: none B1. No public communication by the audience or via the telephone call-in phone number. An email by Joe Cowan, President of the Alta Loma Riding Club was received and placed on the dais for each Councilmember. C1. Approve and File Minutes of October 30, 2019. Motion by Council Member Hutchison, seconded by Mayor Pro Tem Kennedy to approve the minutes. Motion approved. C2. Update on the Heritage Park Bridges. Mr. Welday stated that the recommendations in the Staff Report were evaluated by the Trails Advisory Committee and the Planning Commission. The staff report was presented by Senior Civil Engineer Laurie recommending replacement of three parallel bridges to the equestrian center with a single bridge structure with physically separated pedestrian/equestrian/and vehicle uses, while leaving the two westerly bridges in place with regular monitoring and forward that recommendation to the City Council. Mr. Laurie stated that since the last Public Works subcommittee meeting on October 30, 2019, a structural evaluation study was conducted on each of the 5 bridges. He noted pictures in the staff report that show the extensive deterioration of the wood under the bridges. This information was given to the Trails Advisory Committee on February 12, 2020 and then to the Planning Commission on March 11, 2020. The unanimous recommendations by both entities were to allocate the $1.2 million and replace the three parallel bridges with one single bridge with separated uses and to leave the two westerly bridges in place with regular monitoring. It is anticipated that it will take approximately 2 years to construct the new bridge. Funding would be split between PD-85 reserves and from the Fire District reserves. The Public Works subcommittee was pleased with the concurrence of each advisory group to install a single bridge with separated uses at Heritage Community Park. The Public Works subcommittee requested continual monitoring and maintenance of the two westerly bridges through document inspections every six (6) months. Additionally, for staff to begin evaluating and determining the costs to replace the two westerly bridges for an unspecified time in the future. Motion by Council Member Hutchison, seconded by Mayor Pro Tem Kennedy to accept the staff recommendation. Motion approved. A. CALL TO ORDER – TAPIA CONFERENCE ROOM B. PUBLIC COMMUNICATIONS C. ITEM(S) FOR DISCUSSION March 18, 2020 | Public Works Subcommittee City of Rancho Cucamonga | Page 2 of 2 The Public Works Sub-Committee meeting adjourned at 2:57 pm. Respectfully submitted, _________________________________ Jason C. Welday Director of Engineering Services/City Engineer Date: ____________________ JCW/vv D. ADJOURNMENT DATE: September 15, 2021 TO: Public Works Subcommittee Committee FROM: Jason C. Welday, Director of Engineering Services/City Engineer INITIATED BY: Curt Billings, Associate Engineer Ian Tai, Assistant Engineer SUBJECT: Update for the Design of the Entrance Bridge to the Equestrian Arena at Heritage Park. (CITY) RECOMMENDATION: Staff recommends that the Public Works Subcommittee receive and file an update on the Heritage Park Bridge Replacement Project, including the design features incorporated into the bridge construction plans currently in the design phase. BACKGROUND: Heritage Park is in the northwest area of the City of Rancho Cucamonga, southwest of Hillside Road and Beryl Street. This update is to provide the Committee with the latest information on the progress of the replacement of three bridges at the Park, previously identified as bridges E, F, and G at the entrance to the equestrian center with a single multi use bridge. The design was last presented at the Public Works Subcommittee on February 12, 2020 with the committee providing a recommendation for City Council approval. The focus of this update is to highlight some of the design features that have been incorporated into the plans for the new replacement bridge. Currently, the project plans are developed to a 65% complete stage. ANALYSIS: The bridge construction plans that are developed to the 65% complete stage include the following features: 1) A combined pedestrian, equestrian, and vehicle bridge, with uses separated by an integrated solid concrete barrier. 2) Two post top lighting fixtures have been added to the bridge entrance with the addition of one new light pole and one pole relocated from nearby. 3) The existing drive aisle double swing gate will be reused and reset to the new elevated grade about 8 inches above the ground. Automatic gate openers are not included at this time because a sustainable funding mechanism for maintenance costs has not been identified. 4) A pedestrian stairway has been added to accommodate an 8-inch increase in grade with the new bridge. Page 2 5) A solar powered web accessible security camera with night vision will be installed on a post on the bridge and aimed towards the arena parking lot. 6) Eight trees will be removed and replaced with four trees near the bridge and four trees where needed elsewhere on the Heritage Park site. The new bridge construction requires additional improvements for ADA compliance that includes a compliant pathway to be incorporated through the new bridge along with a continuous concrete pathway to the public use areas of the equestrian arena building—utilized by the Alta Loma Riding Club for meetings and fund-raising activities—and two ADA compliant parking stalls in the equestrian arena parking lot. The next steps for the project include bringing the project plans to the 95% stage and proceeding forward with obtaining required San Bernardino County Flood Control District and United States Army Corps of Engineers permits before staff solicitates bids for construction. It is anticipated that the permitting process will take 12 months and anticipate construction beginning in Fall 2022. FISCAL IMPACT: Adequate funding is available in the Park Development District No. 85 (PD-85) and Fire Capital Projects (288) if permits and construction bids can be obtained as early as this fiscal year, FY21- 22. Otherwise, it is anticipated that similar funding would need to be budgeted in FY 22-23. Account No. Funding Source Description Amount 18483035650/1963848-0 Park Development District (PD-85) Heritage Bridge Replacements $500,000 12883035650/1963288-0 Fire Capital Projects (288) Heritage Bridge Replacements $600,000 COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: The replacement of the Heritage Park Bridges at the entrance to the equestrian center addresses the City Council Goal of Enhancing Premier Community Status by ensuring existing community tail facilities are safe to access and use. ATTACHMENTS: Attachment 1 – Heritage Community Park Title Page Attachment 2 – Vicinity Map Attachment 3 – Proposed Bridge Rendering Attachment 4 – Site Plan Attachment 5 – ADA Pathway Extension to the Equestrian Facilities HERITAGE COMMUNITY PARK UPDATECurt Billings, Associate EngineerSeptember 15, 2021ATTACHMENT 1 Heritage Community ParkATTACHMENT 2VICINITY MAP PROPOSED IMPROVEMENTS ‐ENTRANCEATTACHMENT 3 ATTACHMENT 4SITE PLAN ADA PATHATTACHMENT 5