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HomeMy WebLinkAbout2019-10-30 - MinutesCITY OF RANCHO CUCAMONGA I PUBLIC WORKS SUBCOMMITTEE SPECIAL MEETING MINUTES October 30, 2019 A. CALL TO •-DER— TAPIA CONFERENCE '•• A special meeting of the Rancho Cucamonga Public Works Subcommittee was held on Wednesday, October 30, 2019, in the Tapia Conference Room of the Rancho Cucamonga City Hall located at 10500 Civic Center Drive, Rancho Cucamonga, California, Mayor Pro Tem Lynne B. Kennedy called the meeting to order at 3:30 p.m. Al. Roll Call: Present were Mayor Pro Tem Lynne B. Kennedy and Council Member Ryan A. Hutchison. Staff present: John R. Gillison, City Manager; Lori Sassoon, Deputy City Manager, Administrative Services; Jason C. Welday, Engineering Services Director/City Engineer; Gianfranco Laurie, Senior Civil Engineer; Albert Espinoza, Deputy Public Works Director; Dean Rodia, Parks and Landscape Superintendent; and Valerie Victorino, Executive Assistant Il. Public present: Larry Henderson, Liaison, Alta Loma Riding Club. B. PUBLIC COMMUNICATIONS B1. Larry Henderson spoke under Public Communications regarding the erosion damage on the Randolph Davis Property Community Trail and the bridges at Heritage Park. Mr. Henderson expressed concerns with the timing on the erosion damage and the potential loss of access to and from the equestrian center at Heritage Park if the westerly bridges were removed and the three bridges at the center entrance were combined into a single bridge. In response to Mr. Henderson's concerns, staff provided information to the Sub -Committee on the anticipated schedule for the trail repair and potential access points for the equestrian center. FOR DISCUSSION Cl. Approve and File Minutes of September 18, 2019. Motion by Council Member Hutchison, seconded by Mayor Pro Tem Kennedy to approve the minutes. Motion approved. C2. Update on the Randolph Davis Property Community Trail and Heritage Park Bridges. A staff report was presented by Senior Civil Engineer Laurie providing an update on the status of the needed repair of erosion damage to to the Randolph Davis Property Community Trail caused by heavy storm events this past winter. The trail has been temporarily closed and estimates for repair and reconstruction range from $360,000 for short-term repairs to $640,000 for long-term improvements to minimize potential for future erosion damage. Further, the City has submitted an insurance claim seeking to recuperate up to $500,000 in costs for the repairs but have not received a response at this time. City staff has implemented temporary erosion control measures to help avoid further erosion until repairs can be made. Senior Civil Engineer Laurie continued with a report on the current structural condition and staff recommendation related to the bridges located at Heritage Park. The bridges in and around Heritage Park were evaluated in 2011 by an outside engineering consultant who recommended full replacement of all bridges and provided recommendations for interim repairs. Given the time that had lapsed since 2011, staff engaged the outside consultant to re -asses the five bridges located at the park. The updated reassessment which analyzed a number of alternatives for restoration or replacement was completed in September 2019. The updated report recommended replacement of each of the five bridges. Removal and replacement of all five bridges with cast -in -place or precast concrete bridges was estimated at $1.8 million (Option 1). Alternatively, one of the options provided in the report was to eliminate the two westerly bridges (Bridges C & D) and combine the three remaining bridges at the equestrian center entrance (Bridges E, F, & G) into a single bridge with a barrier fence to separate the vehicles from pedestrians and equestrians (Option 2). This latter option was estimated at $1.1 million. The construction timeline for either option is approximately 3 years. It was noted that no funding is available at this time but Fire District reserves could potentially fund 50% of the combined bridge at the entrance October 30, 2019 1 Public Works Subcommittee City of Rancho Cucamonga I Page 1 of 2 CITY OF RANCHO CUCAMONGA I PUBLIC WORKS SUBCOMMITTEE SPECIAL MEETING MINUTES October 30, 2019 to the equestrian center since the vehicle bridge provides access to the equestrian center for use as a fire staging area. The remaining costs would need to be funded out of PD-85 which does not have reserves available to cover the costs for this project and address anticipated replacements and repairs at Heritage Park and Red Hill Park. Following the presentation, Mr. Henderson expressed concerns related to access to the equestrian center and the proposed combined bridge at its entrance. After discussion the Sub -Committee voted on the staff recommendation included in the staff report: 1. Recommend that the City Council include Option 2 for the Heritage Park Bridge Replacement Project consisting of replament of three bridges at the entrance of the equestrian center with one consolidated bridge and removal of the remaining two bridges utilizing the funding sources as described in the staff report below in Fiscal Year 2020/21 CIP Budget; and 2. Receive a report on the status of the Randolph Davis Property Community Trail deferring recommendation regarding short- and long-term reconstruction of the Davis Trail until a decision on the insurance claim has been received. Motion by Council Member Hutchison, seconded by Mayor Pro Tern Kennedy to accept the staff recommendation. Motion approved. D1. The Public Works Sub -Committee meeting adjourned at 4:08 pm. Respectfully submitted, Jason C. WeOay Director of Engineering Services/City Engineer Date: October 30, 2019 1 Public Works Subcommittee City of Rancho Cucamonga I Page 2 of 2