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RESOLUTION NO. FD 2021-032
RESOLUTION OF THE FIRE BOARD OF THE RANCHO
CUCAMONGA FIRE PROTECTION DISTRICT, STATE OF
CALIFORNIA, APPROVING SIDE LETTER AGREEMENTS
BETWEEN THE RANCHO CUCAMONGA PROTECTION
DISTRICT AND FIRE DISTRICT BARGAINING UNITS
WHEREAS, representatives of the Rancho Cucamonga Fire Protection District (District)
and Fire District's Bargaining Unit representatives have met and conferred pursuant to the
provisions of the Meyers-Milias-Brown Act (California Government Code §3500, et seq.) with
regard to terms and conditions of employment; and
WHEREAS, representatives of the District and Fire District's Bargaining Unit
representatives have agreed upon and presented to this Fire Board Side Letter Agreements(see
attached Side Letter Agreements 2-4), effective November 3,2021; and
NOW, THEREFORE, THE FIRE BOARD OF THE RANCHO CUCAMONGA FIRE
PROTECTION DISTRICT HEREBY RESOLVES that said Side Letter Agreements with all Fire
District's Bargaining Units are hereby approved and the City Manager is hereby authorized to sign
said Side Letter Agreements on behalf of the Rancho Cucamonga Fire Protection District, and
the City Clerk to attest thereto.
Resolution No. FD 2021-032- Page 1 of 2
PASSED,APPROVED AND ADOPTED this V day of November. 2021.
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Mi enn s chael, P sident
enn rs
ATTEST:
'bAice- C. Reynolds, CI
I, JANICE C. REYNOLDS , SECRETARY of the Rancho Cucamonga Fire Protection District, do
hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the
Board of Directors of the Rancho Cucamonga Fire Protection District, at a Regular Meeting of
said Board held on the 31 day of November 2021.
AYES: Hutchison, Kennedy, Michael, Scott, Spagnolo
NOES: None
ABSENT: None
ABSTAINED: None
Executed this41 day of November, 2021, at Rancho Cucamonga, California.
nice C. Reynolds, Jerk
Resolution No. FD 2021-032- Page 2 of 2
SIDE LETTER OF AGREEMENT
BETWEEN THE CITY OF RANCHO CUCAMONGA
AND THE FIRE MANAGEMENT EMPLOYEES GROUP
The Rancho Cucamonga Fire Protection District("District")and the Fire Management Employees
Group (collectively, the "Parties") entered into a Memorandum of Understanding ("MOU") that
commenced on July 1,2019, and expires on dune 30,2023.
The Parties met and conferred in good faith in August,September and October of 2021.The Parties
agreed to an updated MOU process related to the cash-out of leave time.
Fire MEG:
Article III Section 1 Holidays E&F
E. Holiday time shall be accrued annually beginning with the first pay period of the fiscal year
within the pay period which it occurs.Beginning in calendar year 2022,the two December holidays
will accrue on November 30 of each year.
F.
1.
Beginning December 1. 2021 and annually thereafter, Mem2IQyee
that wants to havethe Districtlid hours shall make an irrev ca Ie election to do
so. The irrevocable election shall be submitted in writing to the City's Human Resources
t gn or brfore December 15 and shall indicate the number of hours of holidAy that
theMployee C=cts to earn in the following calendar t the emplgyee wants the
District to bVI back in December (between first and second pay period). Regardless of the
number of hours requested to be cashed out, the most the District can cgh gut is the number
of hours accrued and available in that calendar year to date.
2. Holiday hours accrued on December 24 and 25 of 2021,will be paid out in June of 2022 if the
hours are not used.
Article III Section 3 Vacation F
"
the Wal Gash value
Annually.any emvloy_ee that wants
to have the District ha back vacation hours h 1 make an irrevocable election to do so. The
irrevocable e1 cti n shall be submitted in 351jting to the i Human Resources Degartment on
or before December 15 and shall indicate thr, n ber of hours f vacation that the employee
g=cts IQ_e M in the following calendar year that the employee wants the,City to buy back up to
a maximum of 100 hours.This buy back shall occur,twice annually,in June/July(between the last
vayday in June and the firqtRaAgy in J d Novem er(between the first and second payday
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of the month). and th"em oyee must indicate the total amount of hours they want paid out in
June/July and in November.Regardless of the number of hours requested to be cpshed out at either
time.the most the City can cash out is the number of hours accrued and available in that calendar
Year to date. Employees must maintain a minimum of 40 hours of accrued vacation subseggent to
an ment o vacation buyback time.
Article III Section 8 Compensatory Time B
In addition, all hours remaining in a represented employee's CTO accrual "bank" will be paid to
the employee at the employee's regular rate of pay at the end of the fiscal year in July and at the
"Holiday Vacation/Compensation Time"buy back period in November and the balance in the CTO
accounts will be reduced to zero hours.Hewever.,upon the request eMe empleyee, yee
may eafry ever-some GTO balanee as long as it is used by the hel pay period in JW5-.
Article III Section 9 Administrative Leave(starting at second paragraph)
Any Uunused administrative leave, mR to a maximum of forty (40) hours in June of each fiscal
year may must be sold back to District at the employee's then current hourly rate. Administrative
leave shall not be carried beyond the year in which it was earned.
This Side Letter of Agreement shall be incorporated into the MOU.The MOU shall remain in full
force and effect except to the extent modified by this Side Letter of Agreement. This Side Letter
of Agreement shall not be effective until ratified by the District Board and approved by the Fire
Management Employees Group.
r
For the Fire Protection Di 'c For the Fire Management Employees Group
A4411fison Mike McCliman,President
City Manager Fire Management Employees Group
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