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HomeMy WebLinkAbout2022-01-12 - Agenda Packet If you need special assistance or accommodations to participate in this meeting, please contact the Planning Department at (909) 477-2750. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. AMENDED AGENDA: 1/12/2022 2:30 P.M. REORDER OF AGENDA HISTORIC PRESERVATION COMMISSION AND PLANNING COMMISSION AGENDA RANCHO CUCAMONGA CIVIC CENTER COUNCIL CHAMBERS 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA, CALIFORNIA January 12, 2022 7:00 p.m. A. Call to Order and Pledge of Allegiance B. Public Communications This is the time and place for the general public to address the Commission on any item listed or not listed on the agenda. The Commission may not discuss any issue not included on the Agenda but set the matter for a subsequent meeting. C. General Business C1. Approval of revised regulations; Selection of Chair and Vice-Chair; Selection of Committee Members C2. Verbal Report – Drive through restaurants: Designing for people first. D. Consent Calendar D1. Consideration to adopt Regular Meeting Minutes of December 8, 2021. (No meeting December 22, 2021.) E. Director Announcements F. Commission Announcements G. Adjournment HPC/PC Agenda Amended – January 12, 2022 Page 2 of 2 TO ADDRESS THE PLANNING COMMISSION The Planning Commission encourages free expression of all points of view. To allow all persons to speak, given the length of the agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Planning Commission on any agenda item. To address the Planning Commission, please come forward to the podium. State your name for the record and speak into the microphone. After speaking, please complete a speaker card located on the podium. It is important to list your name, address (optional) and the agenda item letter your comments refer to. Comments will be limited to 5 minutes per individual. If a large number of individuals wish to speak on an item, the Chairman may limit the time to 3 minutes in order to provide an opportunity for more people to be heard. Speakers will be alerted when their time is up, and no further comments will be permitted. If you wish to speak concerning an item not on the agenda, you may do so under “Public Communications.” Any handouts for the Planning Commission should be given to the Planning Commission Secretary for distribution to the Commissioners. A copy of any such materials should also be provided to the Secretary to be used for the official public record. As an alternative to participating in the meeting, you may submit comments in writing to Elizabeth.Thornhill@cityofrc.us by 12:00 p.m. on the date of the meeting. Written comments will be distributed to the Commissioners and included in the record. All requests for items to be placed on a Planning Commission agenda must be in writing. Requests for scheduling agenda items will be at the discretion of the Commission and the Planning Director. AVAILABILITY OF STAFF REPORTS Copies of the staff reports or other documentation to each agenda item are available at www.CityofRC.us. APPEALS Any interested party who disagrees with the City Planning Commission decision may appeal the Commission’s decision to the City Council within 10 calendar days. Any appeal filed must be directed to the City Clerk’s Office and must be accompanied by a fee of $3,279 for all decisions of the Commission. (Fees are established and governed by the City Council). Please turn off all cell phones while meeting is in session. Copies of the Planning Commission agendas, staff reports, and minutes can be found at www.CityofRC.us. I, Elizabeth Thornhill, Executive Assistant of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, January 6, 2022, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. Historic Preservation Commission and Planning Commission Agenda December 8, 2021 MINUTES Rancho Cucamonga, CA 91729 7:00 p.m. The regular meeting of the Historic Presentation Commission and Planning Commission was held on December 8, 2021. The meeting was called to order by Chair Oaxaca at 7:00 p.m. A. Roll Call Planning Commission present: Chair Oaxaca, Vice Chair Dopp, Commissioner Guglielmo, Commissioner Morales and Commissioner Williams. Staff Present: Nicholas Ghirelli, City Attorney; Jennifer Nakamura, Acting Planning Director; Mike Smith, Principal Planner; Jason Welday, Engineering Services Director; Matt Burris, Deputy City Manager; Brian Sandona, Principal Civil Engineer; David F. Eoff IV, Senior Planner; Sean McPherson, Senior Planner; Justine Garcia, Deputy Director; Elizabeth Thornhill, Executive Assistant. B. Public Communications Chair Oaxaca opened the public communications. For the record, it is noted the following correspondence was received after preparation of the agenda packet and the following general concern is noted: • Christina Oseguera, Resident, regarding tree trimming and maintenance concern. The actual correspondence should be referred to for more detail. Note: Working with Public Works on this issue. Chair Oaxaca closed public communications. C. Consent Calendar C1. Consideration to adopt Regular Meeting Minutes of November 10, 2021. Motion by Commissioner Williams, second by Commissioner Guglielmo approving Consent Calendar. Motion carried unanimously 5-0 vote. D. Public Hearings D1. LOCATED ON NAPA STREET EAST OF ETIWANDA AVENUE – HILLWOOD ENTERPRISES, L.P. – Recommendation to the City Council for the following: an Annexation (DRC2020-00185) of one 2.9 acre parcel identified as APN: 0229-291-46 totaling approximately 2.9 acres, and a portion of another parcel totaling approximately 0.69 acres identified as 0229-291-23 currently located within unincorporated San Bernardino County to be annexed into the City of Rancho Cucamonga; a General Plan Amendment (DRC2020-00184) to designate the annexed parcels and portions thereof to a land use designation of Heavy Industrial; Pre-zoning to designate the annexed parcels and portions thereof to the Industrial Employment (IE) zone; and a Tentative Parcel Map HPC/PC MINUTES – December 8, 2021 Page 2 of 4 Draft (SUBTPM20251), Design Review (DRC2020-00177), Conditional Use Permit (DRC2021- 00317), Uniform Sign Program (DRC2020-00178) and Development Agreement (DRC2021-00175) to allow for the development of two new industrial warehouse buildings totaling approximately 655,878 square feet on certain property located approximately 650 feet east of Etiwanda Avenue north of Napa Street. The project plans also include an alternate site plan which illustrates the construction of only one of the proposed buildings totaling approximately 500,648 square feet, with the remainder of the site being dedicated to parking, landscaping, truck court and loading areas; APN: 0229- 291-23, 0229-291-46 and 0229-291-54. The City Council will consider final action for this item at a later date yet to be scheduled. An Environmental Impact Report (SCH No. 2020090076) was prepared for the project. Primary Case File No. DRC2020-00177. Sean McPherson, Senior Planner, presented Commissioners with a Staff Report and presentation (copy on file). He mentioned an addendum to Conditions of Approval #7 and #9, adding language clarifying if approved, the Development Agreement will supersede certain conditions: “In the event that the DA is approved, the terms of the DA shall govern over this condition”. He stated with regard to the request of pre-zoning and GP amendment, portion of the project area that is currently located within the city, that parcel is currently zoned industrial employment. He said if Commission recommends, and Council approves application for pre-zoning the parcels outside of the city would be assigned a pre- zoned designation similarly industrial employment to match the rest of site. He stated Council has been scheduled to consider adopting the new General Plan and in the event the Council adopts the new General Plan, certain aspects of the proposed General Plan Amendment for this project will change. Tonight, Commissioners are being asked to make a recommendation on these items. No decision or determination made by this body. In the event Council approves the General Plan Amendment next week, then by the time this makes it to Council, staff will revise accordingly to reflect any changes necessary to the proposed General Plan Amendment. Commissioner Guglielmo asked about the SE corner (yellow section) on the Overall Site Plan. Sean McPherson answered it’s a separate parcel and not part of this project. It is owned by San Bernardino Flood control. Commissioner Morales asked would we be responsible for maintenance of Napa street. Sean McPherson answered yes. Commissioner Morales asked how many General Plan Amendments as a City, are we allowed to do per year. Sean McPherson answered four (4). Nicholas Ghirelli, City Attorney, mentioned it is four amendments to each mandatory element of the General Plan. He said we can do more than one, but typically when things come before the Planning Commission, we are talking about amendments to the land use element. Commissioner Dopp asked about the Development Agreement regarding warehousing and jobs, and other impacts within our community. Do we feel a good job was done in terms of meeting what we need from them in terms of mitigating economic and other environmental costs. HPC/PC MINUTES – December 8, 2021 Page 3 of 4 Draft Sean McPherson answered that the developer has entered into a negotiation with regard to the Development Agreement with the City. A fiscal impact analysis was prepared for this project by the developer. He said in going through the Fiscal Impact Analysis, it became apparent to the City that if we are thinking about planning holistically, we have to think about the long-term ramifications of impacts like setting up the structure, emergency services, that projects may incur as a result of their operation. In contents of this Development Agreement, City staff considered those factors, that is where Community Benefit Fee number came from. He noted this project is not subject to Ordinance 982. If you read through the new ordinances, there are provisions in our code now, as of today, which requires things like installation of solar or renewable energy resource mechanisms. This project is not required to do that however, the Applicant has agreed to install solar panels. The applicant has been responsive to the City’s desire to see a new vision for this part of town. Vice Chair Dopp mentioned in the mitigation, the Ecommerce option, they were only going to put 10% solar panels. Is it fair to say Development Agreement with regards to solar panels and reducing those gases, that overrides some of those mitigations in the EIR. Sean McPherson replied it would definitely speak to that issue. Not sure override would be the appropriate term, but it is in tandem with that issue, yes. Chair Oaxaca asked about the new street Via Maris Place, will it be the City’s responsibility to maintain or Applicant. Nicholas Ghirelli, City Attorney, mentioned it will become a public street. He said part of the requirements of the Development Agreement are that the property owner agree to annex into a new a community facility district that will specifically fund maintenance in the industrial areas of the city. The City will have a revenue stream through the project to help fund maintenance of that new street. Chair Oaxaca opened public hearing. John Grace, Applicant, V.P. Development Hillwood, expressed his thanks to staff and City Attorney for their work on this project. He said it’s a well-designed project and will be an asset to the community. For the record, it is noted the following correspondence was received after the preparation of the agenda packet and the following is noted: • Mitchell M. Tsai, Attorney at Law, withdrawing its opposition and expresses support and approval of the proposed project. The actual correspondence should be referred to for more detail. Hearing no comments, Chair Oaxaca closed the public hearing. Vice Chair Dopp mentioned when it comes to warehouses in the area, he continues to be skeptical of maybe the over saturation of specific uses and the industrial quadrant. Moving forward going into 2022, those are questions he will continue to have on Commission. What is the appropriate job balance for the region, as well as the quality of jobs that come to the area and the impact from an environmental perspective. Hopefully, the dynamic will change. As it stands, from our vantage point, in terms of thinking holistically, on these projects as a whole, the Development Agreement is really our path forward at this point to offset some of the concerns we have as a Commission and as a City. He expressed it’s an appropriate site, on the edge of us and Fontana, a location that is appropriate for warehouses as it stands. He appreciates the effort Hillwood puts into recognizing some concerns we have for a City and the effort as you go forward and continue to have especially from an environmental impact standpoint. The money and infrastructure that you will bring into the City, he supports the project. HPC/PC MINUTES – December 8, 2021 Page 4 of 4 Draft Motion by Commissioner Guglielmo, second by Commissioner Williams to adopt the proposed Resolutions 21-73, 21-74, 21-75, 21-76, 21-77, 21-78 and 21-79 and will now go forward to City Council for final approval. Motion carried unanimously, 5-0 vote. E. General Business E1. Findings of General Plan Conformity for Real Property Acquisition of Approximately 3.37 Acres Located on the East Side of Cherry Avenue North of the I-15 Freeway; APN: DD004461-01-03 Justine Garcia, Deputy Director, presented the Commissioners with a presentation (copy on file). Chair Oaxaca opened for public comment and hearing no comments, public comment. Commissioners concur and support this project. Motion by Commissioner Williams, second by Commissioner Guglielmo to adopt the proposed Resolution 21-72, Conformity for Real Property Acquisition. Motion carried unanimously, 5-0 vote. F. Director Announcements – Acting Planning Director Jennifer Nakamura mentioned there are no items scheduled for the next PC meeting on December 22nd and indicated it will be cancelled. G. Commission Announcements – Commissioners Oaxaca and Guglielmo commented about their time on the commission and thanked Council and staff for their support. H. Adjournment Motion by Commissioner Williams, second by Commissioner Guglielmo to adjourn the meeting, motion carried unanimously, 5-0 vote. Meeting was adjourned at 8:02 p.m. Respectfully submitted, ________________________ Elizabeth Thornhill Executive Assistant, Planning Department Approved: RECOMMENDATION: Staff recommends the Planning Commission take the following action: • Approve the revised administrative regulations, moving officer duty selections from July to January annually. • Consider the current vacant Chairman position and by minute action, appoint a Chairman to serve from January 2022 to December 2022. • The Commission should consider the current vacant committee member position on the Trails Advisory Committee (TAC) and by minute action, appoint a member. This term will end December 31, 2022. • The Commission should consider the current vacant committee member position for the Design Review Committee by minute action, appoint a member. This term will end December 31, 2022. BACKGROUND: The Administrative Regulations for the Planning Commission provide for the Commission to select its own officers, as well as members to serve on assigned committees. Current regulations state that officers and committee elections shall occur at the first regular meeting in July, however, commissioner terms end in December. In instances when commissioners leave at the end of their term and new commissioners are appointed, there has been a need to have elections in January as well as July. To better align commission officer and committee assignments with changes in commission makeup, staff recommends updating the administrative regulations to move all officer and committee assignments from the first meeting in July to the first meeting in January. Given the proposed change, staff recommends all officer and committee positions be considered and appointed for 2022. These include the following: DATE: January 12, 2022 TO: Chairman and Members of the Planning Commission FROM: Matthew R. Burris, Deputy City Manager INITIATED BY: Elizabeth Thornhill, Executive Assistant II Jennifer Nakamura, Management Analyst II SUBJECT: AMENDMENT OF HISTORIC PRESERVATION/PLANNING COMMISSION ADMINISTRATIVE GUIDELINES; SELECTION OF THE CHAIR AND VICE- CHAIR POSITIONS; SELECTION OF COMMITTEE MEMBERS FOR DESIGN REVIEW COMMITTEE; SELECTION OF COMMITTEE MEMBERS FOR TRAILS ADVISORY COMMITTEE. PLANNING COMMISSION STAFF REPORT MEMBERSHIP APPOINTMENTS AND SELECTIONS January 12, 2022 Page 2 Historic Preservation/Planning Commission Officer Positions: • Chair • Vice-Chair The Design Review Committee (DRC): The Design Review Committee is responsible for reviewing the architecture (including material, finish, colors, and trim), site layout, building plotting, landscaping, compatibility with surrounding properties, and, when appropriate, signs, of new development. The committee’s emphasis is on quality design in the community as described in the City’s General Plan and the Development Code. The DRC consists of the Planning Director or designee and two Planning Commissioners. The DRC meets on the 1st and 3rd Tuesday of the month. The Committee is in need of two commissioners to serve. The Trails Advisory Committee (TAC): The Trails Advisory Committee assists the Planning Commission by reviewing proposed projects that may impact the existing trail system, its use, future improvements and addressing resident concerns. The committee meets monthly to discuss and provide recommendations to the City Council on the development of the City’s trail system. The TAC is composed of two members of the Planning Commission and one member of the Planning Department, as well a representative for Equestrians and a representative for Bicyclists. The TAC meets on the 2nd Wednesday of the month. The Trails Advisory Committee is in need of two commissioners to serve. EXHIBITS: Exhibit A – Revised Planning Commission/Historic Preservation Commission Administrative Regulations Adopted by Planning Commission October 9, 2013 1 CITY OF RANCHO CUCAMONGA PLANNING COMMISSION AND HISTORIC PRESERVATION COMMISSION GUIDELINES Proposed Revisions in Red 1.Purpose: These guidelines are intended to help the Planning Commission, the Historic Preservation Commission (collectively “Commission”), and staff function more efficiently and effectively and are designed to comply with the Municipal Code and applicable State law, including the Ralph M. Brown Act. 2.Election and Duties of Officers: The Commission shall elect a Chair and a Vice-Chair from its appointed members, who shall serve for a term of one year and until their successors are elected. The Chair and Vice-Chair of the Planning Commission shall also serve as the respective Chair and Vice-Chair of the Historic Preservation Commission. No Commissioner shall serve as Chair for more than two consecutive terms. Elections shall occur at the first regular Commission meeting in July January of each year, or as soon thereafter as is practical. Any vacancy shall be filled by an election held at the first regular meeting after the occurrence of the vacancy. The Chair shall preside at all meetings of the Commission and may move, second, and debate from the chair in the same manner as all other Commissioners. The Vice-Chair shall act as the Chair in the Chair’s absence. In the event of absence of both the Chair and Vice-Chair, the remaining members of the Commission shall elect a temporary Chair from among the remaining members. 3.Meetings: Regular meetings of the Commission shall be held the second and fourth Wednesdays of each month at 7:00 p.m., unless modified by City Council action. Meetings of the Planning Commission and the Historic Preservation Commission may be held concurrently. The Commission may call Special meetings as necessary, consistent with the noticing requirements of the Ralph M. Brown Act. 4.Minutes The Planning Director shall be responsible for preparing the minutes of each Commission Meeting. Approval of the minutes may occur as part of the Commission’s consent calendar. A Commissioner may abstain from voting on the approval of minutes for meetings for which he or she is absent. Exhibit A Adopted by Planning Commission October 9, 2013 2 5. Order of the Agenda: Matters shall be heard in the order printed on the agenda, provided that the Chair may reorder the agenda if it determines that it is in the public interest to do so. The standard agenda format is as follows: • Pledge of Allegiance • Roll Call • Public Communications • Consent Calendar/Historic Preservation Commission • Consent Calendar/Planning Commission • Director’s Reports/Historic Preservation Commission • Director’s Reports/Planning Commission • Scheduled Matters/Historic Preservation Commission • Scheduled Matters/Planning Commission • Public Hearings/Historic Preservation Commission • Public Hearings/Planning Commission • Commission Concerns • Adjournment 6. Setting the Agenda: The Chair shall work with the Planning Director to set the Commission agenda. Any Commissioner may request an item be placed on an upcoming agenda with the Chair’s concurrence. Staff shall schedule matters pursuant to the requirements and timeframes of the Municipal Code and all other legal requirements. 7. Voting: Each Commissioner who is present at a meeting shall vote on all agenda items unless he or she has a conflict of interest. Unless a Commissioner states a reason for not voting, failure to vote shall be recorded as an affirmative vote. A tie vote on any motion shall be construed as follows: A. On any matter where the Commission is acting in an advisory capacity on a legislative action (i.e., General Plan, Specific Plan, etc.) the action shall be forwarded to the City Council with no recommendation. B. On any other matter, including where the Commission is acting in a quasi- judicial capacity on a discretionary action (i.e., Conditional Use Permit, Variance, etc.), the motion shall fail. Adopted by Planning Commission October 9, 2013 3 8. Meeting Time Limits: The Commission shall not consider any new agenda item after 11:00 p.m. No later than 10:45 p.m., the Commission shall vote on whether to continue the meeting until the remaining agenda items are resolved or to a future date. The Commission shall adjourn all meetings no later than 11:59 p.m. on the date the meeting started. The Commission may waive or modify these time limits by majority vote. 9. Rules of Order: A. The Chair shall preserve order and decorum at all meetings, state questions coming before the Commission, announce its decisions on all subjects, and rule on all points of order. Any Commissioner may appeal the rulings of the Chair on points of order to the entire Commission. Such appeals shall be decided by a majority vote of the Commission. B. All persons in attendance at a Commission meeting, including Commissioners, shall preserve the order and decorum of the meeting and shall neither by conversation or otherwise, delay or interrupt the orderly and peaceful proceedings of the meeting. C. The Chair may establish such rules as are necessary to control public debate to avoid irrelevant or repetitive remarks. No member of the public shall speak more than once during the same meeting as to the same question, nor longer than 5 minutes at a time without leave of the Chair. The Chair may establish a shorter time period for speakers if announced before the beginning of the agenda item or public hearing thereon. D. A motion to adjourn shall always be in order and shall be decided without debate. 10. Absences: Every Commissioner shall attend every regular or special meeting of the Commission unless otherwise unavailable. As soon as any Commissioner has reason to believe that he or she will not be able to attend a meeting, the Commissioner shall notify the Planning Director of the anticipated absence. 11. Planning Commission Information Requests: Commissioners may from time to time seek information about general issues within the community. Staff shall follow-up and provide information to the Planning Commission in order to keep it informed. This may be done outside a Planning Commission meeting and should not be construed as the Planning Commission directing the work of staff. Adopted by Planning Commission October 9, 2013 4 12. Conflicts of Interest: It is the responsibility of each Planning Commissioner to know and understand the conflict of interest rules. Whenever a Commissioner has reason to believe he or she has a conflict of interest involving any item on a Commission agenda, the Commissioner shall, to the extent, possible notify the Planning Director and the City Attorney in advance of the meeting.