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Home My WebLink About2022/11/03 - Agenda Packet - Library Board of Trustees LIBRARY BOARD OF TRUSTEES REGULAR MEETING AGENDA NOVEMBER 3, 2022 COUNCIL CHAMBERS CITY OF RANCHO CUCAMONGA 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA, CALIFORNIA 6:00 P.M. – CALL TO ORDER Pledge of Allegiance Roll Call: A. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board of Trustees from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individual Members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. B1. Consideration of Meeting Minutes for the Regular Meeting of October 6, 2022. B2. Consideration to Approve the Library Holidays Calendar for 2023. President, Christine DeVries President Pro Tem, Riley Wells Board Member, Eva Miller Board Member, Kristen Murrieta-Morales Board Member, Janet Temkin THURSDAY, NOVEMBER 3, 2022 LIBRARY BOARD OF TRUSTEES AGENDA Page 2 of 3 C. LIBRARY DIRECTOR’S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. D. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. ADJOURNMENT I, Jennifer Palacios, Library Executive Assistant of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on day, Thursday, October 27, 2022, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. C1. Verbal Report – General Library Update. Presented by Wess Garcia, Acting Library Director. C2. Verbal Report – Children’s Services, Adult Services and Library Programming. Presented by Angelica Trummell, Head of Children’s and Family Services. C3. Library Use Metrics Report presented by Wess Garcia, Acting Library Director. C4. Verbal Report – Library of Things and Seed Library update. Presented by Brittany Garcia, Adult and Teen Services Supervisor. D1. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING THURSDAY, NOVEMBER 3, 2022 LIBRARY BOARD OF TRUSTEES AGENDA Page 3 of 3 Mission Statement Igniting Curiosity Transforming Lives Creating Community Jennifer Palacios Library Executive Assistant II City of Rancho Cucamonga If you need special assistance or accommodations to participate in this meeting, please contact the Library at (909) 774-3940. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Thursday, October 6, 2022 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, October 6, 2022, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. President Christine DeVries called the meeting to order at 6:02 p.m. Present were Members Murrieta-Morales and Wells. Also present were: Wess Garcia, Acting Library Director, Cara Vera, Library Services Manager, Margo Mullen, Head of Museum Services, Carmen Sanchez, Collection Development Supervisor and Jennifer Palacios, Executive Assistant II. A. PUBLIC COMMUNICATIONS Frank Atry spoke on his allotted public communications time. B.CONSENT CALENDAR C.LIBRARY DIRECTOR’S STAFF REPORTS B1. Consideration of Meeting Minutes for the Regular Meeting of September 1, 2022. MOTION: Moved by Member Murrieta-Morales, seconded by Member Wells, to approve Consent Calendar Item B1. 3-0-2 (with Board Members Miller and Temkin absent). C1. Verbal Report—General Library Update. Presented by Wess Garcia, Acting Library Director. Acting Library Director Garcia presented an oral Library Services update report and introduced Margo Mullen, Head of Museum Services. C2. Verbal Report—Children’s Services, Adult Services and Library Programming. Presented by Cara Vera, Library Services Manager. Library Services Manager Vera presented an oral report about upcoming Library Service Programs. C3. Verbal Report— Zip Books and LINK+ Update. Presented by Carmen Sanchez, Collection Development Supervisor. Collection Development Supervisor, Sanchez presented an oral report and PowerPoint presentation (Copy on file). ITEM B1 - 1 Thursday, October 6, 2022 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES E.IDENTIFICATION OF ITEMS FOR THE NEXT MEETING None. F.IDENTIFICATION OF ITEMS FOR THE NEXT MEETING President DeVries adjourned the meeting at 6:57 p.m. to November 3, 2022. Respectfully submitted, Jennifer Palacios Library Executive Assistant II D.BOARD BUSINESS D1. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) None. ITEM B1 - 2 2023 Holidays Calendar Adopted by Library Board of Trustees: November 3, 2022 WINTER HOLIDAY CLOSURE Sunday/Monday, January 1 and 2 MARTIN LUTHER KING JR. DAY Monday, January 16 PRESIDENTS’ DAY Monday, February 20 STAFF DEVELOPMENT DAY TBD *EASTER Sunday, April 9 CITY STAFF DEVELOPMENT DAY TBD (Biane Library only) *MEMORIAL DAY SUNDAY Sunday, May 28 MEMORIAL DAY Monday, May 29 INDEPENDENCE DAY Tuesday, July 4 *LABOR DAY SUNDAY Sunday, September 3 LABOR DAY Monday, September 4 VETERANS DAY OBSERVED Thursday, November 9 VETERANS DAY Saturday, November 11 THANKSGIVING Thursday/Friday, November 23 and 24 WINTER HOLIDAY CLOSURE December 22 through January 1, 2024 * Proposed due to low usage Rancho Cucamonga Public Library ITEM B2 - 1 RECOMMENDATION: No recommendation. For information purposes, only. BACKGROUND: Library use metrics are kept regularly to provide data on the measurable activities of both physical and virtual Library Services. ANALYSIS: Attached is a metrics report for July–September 2022. The report includes metrics reflecting the number of visitors, number of checkouts, number of patrons registered by location, and number of passport applications processed. All use of Library Services has been significantly impacted by the COVID-19 pandemic, including visitor traffic and materials checkout. Staff will continue to collect data to use for evaluation and assessment of programs and services and report it to the Library Board of Trustees on a quarterly basis. FISCAL IMPACT: None. ATTACHMENT(S): Attachment 1 – Library Use Metrics (April–June 2022) Attachment 2 – Library Use Metrics (July–September 2022) DATE: November 3, 2022 TO: Rancho Cucamonga Library Board of Trustees FROM: Wess Garcia, Acting Library Director INITIATED BY: Cara Vera, Library Services Manager SUBJECT: Library Use Metrics RANCHO CUCAMONGA LIBRARY SERVICES ITEM C3 - 1 Library Use Metrics April - June 2022 48,118 22,397 25,721 0 10,000 20,000 30,000 40,000 50,000 60,000 Combined Archibald Biane Number of Visitors 160,726 63,231 74,391 23,104 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 Combined Archibald Biane eCheckouts Number of Checkouts 829 790 887 Number of Patrons Registered by Location Archibald Biane Online Combined 2,506 80 97 90 22 22 34 0 20 40 60 80 100 120 Apr May Jun Number of Passports Archibald BianeATTACHMENT 1ITEM C3 - 2 Library Use Metrics July - September 2022 64,896 27,995 36,901 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 Combined Archibald Biane Number of Visitors 176,885 68,410 87,239 21,236 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 200,000 Combined Archibald Biane eCheckouts Number of Checkouts 1,152 926 925 Number of Patrons Registered by Location Archibald Biane Online C 61 106 87 50 33 45 0 20 40 60 80 100 120 Jul Aug Sep Passports Archibald BianeATTACHMENT 2ITEM C3 - 3