HomeMy WebLinkAbout00-244 - Resolutions RESOLUTION NO. 00-244
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA,APPROVING REPORDS
RETENTION SCHEDULES FOR VARIOUS CITY DEPARTMENTS
AND DIVISIONS ° 0. N
WHEREAS, it has been determined that the City records listed in the attached
records retention schedules be retained for the designated periods of time based on their
administrative, fiscal, legal and historical values; and
WHEREAS, staff from the Department/Division responsible for each record series
has reviewed and approved the recommended retention schedule for that Department/Division;and
WHEREAS, the City Attorney's Office has determined that each records' retention
schedule is legally compliant;
NOW,THEREFORE,the City Council of the City of Rancho Cucamonga does hereby
resolve as follows:
SECTION 1: That the records retention schedules included in Exhibit"A",
attached hereto, and made a part hereof are approved.
SECTION 2: That the City Clerk shall certify to the adoption of this
resolution, and thenceforth and thereafter the same shall be
in full force and effect.
PASSED, APPROVED, AND ADOPTED this 6'" day of December 2000.
AYES: Alexander, Biane, Curatalo, Dutton, Williams
NOES: None
ABSENT: None
ABSTAINED: None
/011
William J4er,
Resolution No. 00-244
Page 2 of 16
ATTEST:
Debra J. Adakng, CMC, City Clerk
I, DEBRA J.ADAMS,CITY CLERK of the City of Rancho Cucamonga, California,do
hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City
Council of the City of Rancho Cucamonga, California,at a Regular Meeting of said City Council held
on the 6'h day of December 2000.
Executed this 7`h day of December, at Rancho Cucamonga, California.
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DeBra J. Adam MC, City Clerk
Resolution No. 00-244
Page 3 of 16
EXHIBIT `A'
Records Retention Schedules for the following
Departments / Divisions
Personnel
Business Licensing
Admin Services / Admin
Admin Services / Treasury
GIS / Special Districts
Facilities Maintenance / Yard
Resolution No. 00-244
Page 4 of 16
CITY OF RANCHO CUCAMONGA
MEMORANDUM
DATE: November 15, 2000
TO: James Markman, City Attorney
FROM: Diane Young,Records Coordinator
SUBJECT: Request for Approval of Retention Schedules
Attached are proposed retention schedules for six City departments/divisions(listed below),all
of which have been reviewed and approved by the Department staff for which they were
prepared. Craig Fox, from your office,has reviewed them for legal compliance and provided his
recommendations and comments,which have been incorporated into these final versions.
Please sign below confirming the City Attorney's approval of the retention schedules.
Retention Schedules Included:
Personnel Business Licensing Admin Svcs/Admin
Admin Svcs/Treasury GIS/Special Districts Facilities Maint/Yard
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Reviewed for legal compliance: D. Craig Fox, City Attorney's Office
November 14, 2000
Approved by: City Attomey Nov. 15, 2000
fames Markman
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Retention Schedule DATE:11/14/2000
City of Rancho Cucamonga Sorted By: Record Title Number TIME:17:50:36
Unknorm
Department Name PERSONNEL 4124
ecoid Title Code Name Mdi. RETENTION in mon the Office original
Re
Code Active Coen[ Destruction Record Total Vital of Method Archive or 9ecurl ty
Code Center Record Record Copy Cleee
5010.2 Individual Personnel Polders P 24 Separation 36 60 N Shred N O
Definition: Individual employee folders containing records including original employment application, personnel action forms,
evaluations, etc. Does NOT include records documenting exposure to hazardous materials, training records or
pre-employment physical examination records (maintained by Risk Mgmt) . Also does NOT include records related to
ongoing disability, litigation, health claims or reflecting the administration of an employee benefit plan, all
of which are filed elsewhere in accordance with the applicable provisions of the Records Retention Schdeule.
Citation: 29 CFR 1627.3 (b) (1)
(b) (1) Every employer ... shall, except as provided... keep them for a period of 1 year from the date of
the personnel action to which any records relate: (i) Job applications, resumes, or any other form of
employment inquiry... (ii) Promotion, demotion, transfer, selection for training, layoff, recall, or
discharge of any employee. (iii) Job orders submitted by the employer to an employment agency or labor
organization for recruitment of personnel for job openings, (iv) Test papers completed by applicants or
candidates for any position which disclose the results of any employer-administered aptitude or other
employment test considered by the employer in connection with any personnel action, (v) The results of any
physical examination where such examination is considered by the employer in connection with any personnel
action, (vi) Any advertisements or notices to the public or to employees relating to job openings,
promotions, training programs, or opportunities for overtime work.
Citation: A/D
No legal statute applicable, OR staff opts to retain records longer than the minimum established by
statute. (Length of retention based on administrative value of the records.)
5010.3 Personnel Polities 4 Regulations P 24 Supersede 24 48 Y Scan/Reeyc Y 0
Definition: The official personnel regulations and policies related to administering all aspects of the City's human
resources functions.
Citation: GC 34090
Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.)
Citation: A/D
No legal statute applicable, OR staff opts to retain records longer than the minimum established by N
statute. (Length of retention based on administrative value of the records.) C
5020.5 Salary i Classification Surveys P 24 Active/Curren 0 24 N Recycle N O 0
t CC)CDN
Definition: Surveys conducted by the Personnel division to determine classification titles, job responsibilities and (1
appropriate salary schedule placements for City positions. al Q
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Page: 1
Retention Schedule DATE:11/14/2000
City of Rancho Cucamonga Sorted By: Record Title Number TIME:17:50:36
Unknown
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Department Name PERSONNEL 9124 03 0
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Record Title Code Name RETENTION in montbs Office Original
Medio Destruction O0 O
Event Reco[d Vital of Archive or security �
Code Center Record Record Copy Class 0) Z
Citation: GC 34090
Sets forth authorization for City Council and City Attorney to approve destruction of city records other 0
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.) N
5030.3 Sob Descriptions P 24 Supersede 0 24 N Recycle N O A
Definition: Detailed descriptions of all City classifications including job responsibilities, education and other
qualification requirements.
Citation: GC 34090
Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.)
5D90.3 Personnel Recruitment P 24 Active/Curren 12 36 N Shred N 0
t
Definition: Records pertaining to recruitment for specific job classifications. Includes job announcements, employment
applications of candidates, test and interview materials, rating sheets.
Citation: 29 CFR 1627.3 (b) )1)
(b) (1) Every employer . .. shall, except as provided... keep them for a period of 1 year from the date of
the personnel action to which any records relate: (i) Job applications, resumes, or any other form of
employment inquiry... )ii) Promotion, demotion, transfer, selection for training, layoff, recall, or
discharge of any employee, (iii) Job orders submitted by the employer to an employment agency or labor
organization for recruitment of personnel for job openings, (iv) Test papers completed by applicants or
candidates for any position which disclose the results of any employer-administered aptitude or other
employment test considered by the employer in connection with any personnel action, )v) The results of any
physical examination where such examination is considered by the employer in connection with any personnel
action, (vi) Any advertisements or notices to the public or to employees relating to job openings,
promotions, training programs, or opportunities for overtime work.
5090.4 EEOC / Affirmative Action P 36 Active/Curren 64 120 N Shred Y 0
t
Definition: Data collected during the recruitment process regarding Equal Opportunity Employment and used to prepare the
EEO-4 report.
Citation: 29 CFR 1602.30
Regarding report EEO-4 as required by 29 CFR 1602.32: "Such reports and the information therefrom shall be
retained at all times for a period of 3 years at the central office of the political jurisdiction...
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Page: 2
Retention Schedule DATE:11/14/2000
City of Rancho Cucamonga Sorted By: Record Title Number TIME:17:50:36
Unknown
Department Name PERSONNEL 4124
RETENTION in month. Office Original
[Record Title Code Name redia Deet ruction
Event Record Vital Of Archive or Security
Code IMti,.
Code Center Total Record Record Method Copy Claes
Citation: 29 CFR 1602.31
"Any personnel or employment record made or kept by a political jurisdiction..... shall be preserved by the
political jurisdiction for a period of 2 years from the date of the making of the record or the personnel
action involved, whichever occurs later. In the case of involuntary termination of an employee, the
perso=el records of the individual terminated shall be kept for a period of 2 years from the date of
termination." NOTE: Retention is extended "when a charge of discrimination has been filed, or an action
brought by the Attorney General—under title VII or the ADA" until final disposition of the charge or the
action.
Citation: A/D
No legal statute applicable, OR staff opts to retain records longer than the minimum established by
statute. (Length of retention based on administrative value of the records.)
9010.5 Grievance Files P 60 Active/Curren 60 120 N Shred N 0
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Definition: Grievance actions generated by an employee or group of employees.
Citation: 29 CFR 1602.31
"Any personnel or employment record made or kept by a political jurisdiction..... shall be preserved by the
political jurisdiction for a period of 2 years from the date of the making of the record or the personnel
action involved, whichever occurs later. In the case of involuntary termination of an employee, the
personnel records of the individual terminated shall be kept for a period of 2 years from the date of
termination." NOTE: Retention is extended "when a charge of discrimination has been filed, or an action
brought by the Attorney General...under title VII or the ADA" until final disposition of the charge or the
action.
Citation: A/D
No legal statute applicable, OR staff opts to retain records longer than the minimum established by
statute. (Length of retention based on administrative value of the records.)
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Retention Schedule DATE:11/14/2000
City of Rancho Cucamonga Sorted By: Record Title Number TINE:17:49:38
Unknown
Department Name BUSINESS LICENSING 4152
ecord Title Code Name Media
RETENTION in ..the Office Original
R
Code Active Fent Record Total of MethodDestruction Arehive or Security
Re
Code Center Record
d Record Copy Class
1020.1 General Correspondence P 24 Current Year 0 24 N Shred N 0
Definition: General, chronological correspondence, not specific to any particular project or other specified record series.
Citation: GC 34090
Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.)
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1020.5 Accounts Registers P 24 Supersede D 24 Y Shred N O
Definition: Computer printouts of business license accounts, such as listings by street address, by business name, etc.
Citation: GC 34090
Sete forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed a9 exceptions. (Refer to text of GC 34090 for exceptions.)
1020.6 Renewal Register P 24 Current Year 0 24 N Shred N 0
Definition: Computer printout of business license accounts that are due for renewal.
Citation: GC 34090
Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.)
12060.4 Taxicab Operations Piles P 24 Active/Curren 0 24 N Shred N 0
t
Definition: Business license permits issued to taxicab operators pursuant to Chapter 8.30 of the municipal code.
Citation: GC 34090
� Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.)
4020.6 License and Permit Accounts P 24 Active/Curren 0 24 y Shred N 0
t
Definition: 1-3. Business License Accounts; 2-3. Bicycle License Accounts (Part of license program but NOT a business
license) ; 3-3. Solicitation Permits. Records include applications, backup documentation required to N
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approve/issue license or permit, renewals, audits and correspondence related to each individual account. C
Citation: GC 34090 O
Sets forth authorization for City Council and City Attorney to approve destruction of city records other T M
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.) (Q Z
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4020.7 Massage Permit./Permit Pees P 24 Active/Curren 0 24 N Shred N 0 co O
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Retention Schedule DATE:11/14/2000
City of Rancho Cucamonga Sorted By: Record Title Number TIME:17:49:38
Unknown CD
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Department Name SIISINHSS LICHNSING 4152 w
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RHTfiNTION in months Office Destruction
M .n
Record Title Code Name Meeia original O E
Event Record Vital of Archive oz Becurit
Code Active Total Method y
Code Center Record Record
Copy Claes 01 0
Definition: Business license permits issued to massage parlors and massage technicians pursuant to Chapter 9.24 of the
municipal code. O
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Ci to n on: GC 39090 A
Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.)
page: 2
Retention Schedule DATE:11/14/2000
City of Rancho Cucamonga Sorted By: Record Title Number TIM:17:50:02
Unknow
Department Name ADMIN SERVICES/ADMIN 4150
RETENTION in months Office original
Record Title Code Name Media Deatruotion
event Record Vital of Archive or Security
Cade Active Total Method
Cods Center Record Record Copy Cl...
1020.1 General Correspondence P 24 Current Year 0 24 N Shred N 0
Definition: General, chronological correspondence, not specific to any particular project or other specified record series.
Citation: GC 34090
sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.)
12050.5 Mail Processing p 24 Current Year 0 24 N Recycle N O
Definition: Log itemizing quantity of outgoing mail.
Citation: GC 34090
Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of GC 34090 fox exceptions.)
9010.6 Meet and Confer P 24 Current Year 36 60 N Shred N O
Definition: Correspondence, reports, notes, etc. generated or collected during the Meet and Confer process. (Does NOT
include the final, approved MOU's, which are on file in the City Clerk's Office.)
Citation2 GC 34090
sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.)
Citation: A/D
No legal statute applicable, OR staff opts to retain records longer than the minimum established by
statute. (Length of retention based on administrative value of the records.)
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Retention Schedule DATE:11/14/2000
City of Rancho Cucamonga Sorted By: Record Title Number TIME:17:54:00
Unknown
Department Name Admin Services / Treasury 4140
RRTBITTION in months Office Original
Record Title Code Name Media Destruction
8vent Record vital of Archive or Security
Code Active Code Center Total Record Record Method Copy Class
4030.8 BAMTRAC P 24 Current Year 60 84 N Shred N O
Definition: Daily cash management reports from Bank of America.
Citation: OC 34090
Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of OC 34090 for exceptions.)
Citation: A/D
No legal statute applicable, OR staff opts to retain records longer than the minimum established by
statute. (Length of retention based on administrative value of the records.)
4030.9 Wire Transfer Confirmations P 24 Current Year 0 24 N Shred N 0
Definition: Signed confirmations of wire transfers for City and RDA financial transactions.
Citation: DC 34090
Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of CC 34090 for exceptions.)
4080.1 Cash Flow Investment Records P 24 Active/Curren 96 120 Y Shred N O
t
Definition: Records detailing investments at specific financial institutions and Bank of America general correspondence.
Citation: OC 34090
Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of CC 34090 for exceptions.)
Citation: A/D
No legal statute applicable, OR staff opts to retain records longer than the minimum established by
statute. (Length of retention based on administrative value of the records.)
4080.2 Local Agency Invest Fund P 24 Current Year 96 120 N Shred N 0
_ Definition: Monthly and quarterly statements detailing transactions of the City's pooled investment accounts. Also includes
account summaries.
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Citation: CC 34090 (n
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Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of CC 34090 for exceptions.) 0
Citation: A/D D)
No legal statute applicable, OR staff opts to retain records longer than the minimum established by N Z
jstatute. (Length of retention based on administrative value of the records.)
4080.4 Investment Portfolio Mgmt Reports P 24 Current Year 36 60 N Shred N O
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Retention Schedule DATE:11/14/20UU
City of Rancho Cucamonga Sorted By: Record Title Number TIME:17:54:00
Unknown
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Department Name Admin Services / Treasury 4140 c p
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Record Title Code Name Media RETENTION in acantha Office Destruction Original N 0
Code Active Event Record Total Vital of Method Arc Rive or Security O 7
Coda Center Record Record Capy Class Z
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Definition: Cash/Investment portfolio assets reports. Includes investment market pricing and valuation backup documents. O
Citation: GC 34090
Sets forth authorization for City Council and City Attorney to approve destruction of city records other A
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.)
Citation: A/D
No legal statute applicable, OR staff opts to retain records longer than the minimum established by
statute. (Length of retention based on administrative value of the records.)
7040.5 Finance Vault Rey Log p 24 Current Year 0 24 N Recycle N 0
Definition: Written log documenting entry to the Finance Dept. vault.
Citation: GC 34090
Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.)
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Retention Schedule DATE:11/14/2000
City of Rancho Cucamonga Sorted By: Record Title Number TIME:17:50:19
Unknown
Department Name SPECIAL DISTRICTS 4131
Original
Record Title Code Name Media RETENTION in months Office Destruction
Event Record vital of Archive or Security
Cade Active Code Center To Record Record Method Copy Clea.
1020.1 Dept'l General Correspondence P 24 Current Year 0 24 N Spc•1 Shred N O
Definition: Incoming and outgoing general correspondence and inter-office memos, not specific to a particular Special
District.
Citation: GC 34090
Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.)
2050.2 Dept'l. Budget working Papers P 24 Current Year 0 24 N Spell. Shred N 0
Definition: Includes correspondence and backup documents for departmental budget preparation. may also include DUPLICATE
copies of requisitions, purchase orders, invoices, etc. used for reference purposes only.
Citation: GC 34090
Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.)
Citation: A/D
No legal statute applicable, OR staff opts to retain records longer than the minimum established by
statute. (Length of retention based on administrative value of the records.)
4010.3 Spell District Formation Records P 120 Exp/Compl/Ter 0 120 Y Spc'1 Scan Y 0
m
Definition: All records documenting the formation of all Special Districts, including LMD's and SLD's.
Citation: GC 34090
Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.)
4012.1 District Piles - by District # P 24 Exp/Compl/Tar 96 120 Y Shred N O
m
Definition: All records specific to each Special District, including Assessment Tax Roll, exceptions and corrections,
appropriations, adjustments and correspondence, prepayment requests and parcel lista re-numbered by the County. W
NOTE: Also includes tax roll and assessment listings for the LMD'a and SLD'.. (A
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Citation: GC 34090 C
Sets forth authorization for City Council and City Attorney to approve destruction of city records other 0
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.)
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Retention Schedule DATE:11/16/2000
City of Rancho Cucamonga Sorted Ey: Record Title Number TIME:09:09:42
Unknown
Department Name FACILITIES MAINT/YARD 4245
ecord Title Code Name Media
RETENTION in months Office Destruction Original
Cotler Active Total
R
' Event Record Vital of Method Archive or Security
Code Center Record see rd Copy Claes
1020.1 General Correspondence P 24 Current Year 0 24 N Shred N 0
Definition: Incoming and outgoing correspondence and inter-office memos that are not specific to a particular project or
process (which are filed with the appropriate project/process records) .
Citation: GC 34090
Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer t0 text of GC 34090 for exceptions.)
11800.1 Graffiti Abatement P 24 Current Year 12 36 N Shred N O
Definition: Records of graffiti removal, including photographs, throughout the City.
Citation: CCP 338
Sets forth a 3-year statute of limitations within which a legal action may be brought against a defendant.
14041.0 Service Order Requests P 36 Active/Curren 24 60 N Shred N 0
t
Definition: Requests from residents and City staff for service to City facilities, street trees, graffiti removal or street
maintenance.
Citation: GC 34090
Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.)
Citation: A/D
No legal statute applicable, OR staff opts to retain records longer than the minimum established by
statute. (Length of retention based on administrative value of the records.)
14041.1 Vehicle Operators Daily Checklist P 36 Current Year 0 36 N Shred N O
Definition: Daily log for each Public works vehicle used, detailing purpose, location and mileage.
Citation: GC 34090
Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.) (D
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Citation: A/D O
No legal statute applicable, OR staff opts to retain records longer than the minimum established by C
statute. (Length of retention based on administrative value of the records.) O
14041.2 Employee Activity Sheets P 24 Current Year 0 24 N Shred N O a)
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Definition: Employee's daily activity reports detailing their hours, locations, work performed, equipment used, etc. (In
Scantron format) A O
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Page: 1
Retention Schedule DATE:11/16/2000
City of Rancho Cucamonga Sorted By: Record Title Number TINE:09:09:42
Unknown
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Department Name FACILITIES NAINT/YARD 4245 (0 en
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RETENTION in months Office Orl inal U, .-n
Co
Record Title Code Name din Destruction g O
Even[ Recerd Vital of Archive or Security � 7
Code Active Total Method
Code Center Record Record Copy Claes Z
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Citation: GC 34090 '
Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of GC 34090 for exceptions.) N
16010.4 Park Safety Inspection Checklist P 24 Current Year 12 36 N Shred N 0 A
Definition: Daily maintenance checklist for City parks and tot-lots, detailing inspections conducted, deficiencies found and
corrective measures taken.
Citation: CCP 342
Refers to the tort claims act in GC 945.6 which sets forth the time limitation within which a claim against
a public entitity can be filed.
16010.8 Pesticide Application Forme P 36 Current Year 0 36 N Shred N O
Definition: Pesticide use records detailing who applied the chemical., location, quantity and the chemical information.
Citation: S&P 8505.13
"A registered company shall maintain a log of each fumigation job performed by it in this state. The log
shall be in the form required by the regulations of the board and shall be preserved for a period of at
least three years..."
16010.9 Monthly Pesticide Use Reports P 36 Current Year 0 36 N Shred N 0
Definition: Monthly summary report (pursuant to Health and Safety Code 100575) of pesticide applications performed by City
staff.
Citation: S6P 8505.13
"A registered company shall maintain a log of each fumigation job performed by it in this state. The log
shall be in the form required by the regulations of the board and shall be preserved for a period of at
least three years..."
16020 Hazardous Waste Manifests P 60 Current Year 60 120 N Shred N O
Definition: Documentation detailing the collection, disposal, destruction and/or transfer of hazardous waste from City
facilities.
Citation: 40 CFR 262.40(a)
"A generator must keep a copy of each manifest signed in accordance with Section 262.23(s) for three years
or until he receives a signed copy from the designated facility which received the waste. This signed copy
must be retained as a record for at least three years from the date the waste was accepted by the initial
transporter." Section (d) adds language regarding retention "during the course of any unresolved
enforcement action regarding the regulated activity or as requested by the Administrator."
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Retention Schedule DATE:11/16/2000
City of Rancho Cucamonga sorted Ey: Record Title Number TIME:09:09:42
Unknown
Department Name FACILITIES MAINT/YARD 4245
RETENTION in ..the Office Original
Record Title Code Name Media Destruction
Event Accord Vital of Archive or security
Code Active Code Center Total Record Record Method Copy Class
Citation: A/D
No legal statute applicable. OR staff opts to retain records longer than the minimum established by
statute. (Length Of retention based on administrative value of the records.)
6010.4 Departmental Budget Working Papers P 24 Current Year 0 24 N Recycle N
Definition: Departmental budget papers including copies of requisitions, purchase orders, invoices and packing slips. Used
for reference only (originals on file in Finance and/or Purchasing).
Citation: GC 34090
Sets forth authorization for City Council and City Attorney t0 approve destruction of city records other
than those listed as exceptions. (Refer to text of OC 34090 for exceptions.)
6060.3 Equipment Maintenance Records P 24 Active/Curren 0 24 Y Recycle N O
t
Definition: Records of preventative maintenance, smog and opacity inspections, unscheduled repairs and dielectrical
certifications. (NOTE: Retention begins when equipment is retired from the City fleet.)
Citation: GC 34090
Sets forth authorization for City Council and City Attorney to approve destruction of city records other
than those listed as exceptions. (Refer to text of OC 34090 for exceptions.)
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