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Home My WebLink About01-002 - Resolutions RESOLUTION NO. FD 01-002 • A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF RANCHO CUCAMONGA FIRE DISTRICT, AUTHORIZING THE DESTRUCTION OF DISTRICT RECORDS WHICH ARE NO LONGER REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT CODE SECTION 34090 AND OTHER APPLICABLE LEGAL REFERENCES WHEREAS, it has been determined that certain Fire District records have been retained in compliance with all applicable Federal, State and local statutes; and WHEREAS, said District records have met their useful life and are no longer required for public or private purposes; and WHEREAS, destruction of said records is necessary to conserve storage space, increase staff productivity, and maintain conformance with the City's Records Management Policy; and WHEREAS, said records as listed in Exhibit "A" attached hereto have been • approved for destruction by the City Attorney; NOW, THEREFORE, the City Council of the City of Rancho Cucamonga does hereby resolve as follows: SECTION 1: That approval and authorization is hereby given to destroy those records described as Exhibit"A"attached hereto and made a part hereof.Resolution No. FD 01-002 Page 1 of SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in full force and effect. • Resolution No. FD 01-002 Page 2 of 7 • PASSED, APPROVED, AND ADOPTED this 17th day of January, 2001 AYES: Alexander, Biane, Curatalo, Williams NOES: None ABSENT: Dutton ABSTAINED: None William J. Al Gander, resi ent ATTEST: • Debra J. Ada , Secretary I, DEBRA J. ADAMS, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District held on the 17th day of January, 2001. Executed this 18th day of January, 2001, at Rancho Cucamonga, California. A" i Debra J. Ad s, Secretary 41 Resolution No. FD 01-002 • Page 3 of 7 EXHIBIT `A' Records Destruction Authorizations for the following Departments / Divisions • Fire (Admin.) Fire Finance • Resolution No. FD 01-002 Page 4 of 7 • CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Department: Fire Requestor: BC Mayfield -Training Division 1 have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System(Advantage);therefore,destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Records Record Title Code from Records Retention !Documents(Mo/Yr) Schedule when applicable) Firefighter Recruitment Results 1987, 1989 Engineer Exam Results 1986- 1996 • Captain Exam Results 1977— 10/1997 Various loose papers from previous promotional 1986- 1996 exams Department Approval City Attorney Approval(if required) 1�1-7 /-? oL S' nature q,t Signature Date • Council Approval Date(if required) Destroyed by: Signature Date ---------vu gWwer 61 • Destruction NotificOn Report 11/08/2000 • City Of RaDChO Cucamonga 09:31:00 Unknown 5027 FIRE FINANCE Bill to Name: 5027 0) N Records Coordinator, TAMARA LAYNS In Mall Cods. CoPhone: (909)477-2700 ext,2430 CD O The following record, arm due for destruction on 12/31/2000. Place your initial, nex=30200b0. you authorise to O� O be destroyed, thea elfin k dale the bottom of BACK pegs. 2f you want a box held for am=aths, provide Z a memo justifying the hold. Return the satire list to the Records Division by NovembO Nark Permanent -n Event (Box C Title Nerve intact On Destroy 0 (x) Box Number code (sox contents] Beginning Ending 9 Rold4 12/31/2000 Location Bpaca6 Q D I 6010.3 PIKE DEPT - ACCODMTE PAYABLE, A/P 07/01/1997 06/30/199) 6 FOLDER peacription 17/71/1000 17-01-02 6 , Q FISCAL YEAR REPORTS Q I GENERAL LEDGER BINDERS (2) 07/01/1993 06/30/1993 FIRE DEPT - ACCOUNTS PAYA PJ 07/01/1991 06/30/1993 FIRE DEPT - ACCOUNTS PAYA Jh6 D 1711 6010.1 FIRE DEPT - ACCOUNTS PAYABLE, A/P 07/01/1992 06/30/1991 7� FOLDER Description 1]/71/1000 17-01-0] 5 1 FISCAL YEAR REPORTS 07/01/1991 06/30/1993 PIRG DEPT - ACCOUNTS PAYA 1 FISCAL YEAR 97/93 BUDGET 07/01/1992 06/30/1993 FIRE DEPT - ACCOUNTS PAYA 3 JOURNAL VOUCHER 6 CHECK DISBURSMENT REPORTS/REGIST 07/01/1991 06/30/1993 FIRE pSpT - ACCOUNTS PAYA a ACCOUNTS PAYABLE CHECK REGISTERS 5 REVENUE RECEIPTS 07/01/1991 06/30/1993 PIRG DEPT - ACCOUNTS PAYA 07/01/1992 06/30/1993 FIRE DEPT - ACCOUNTS PAYA D 1672 4010.1 FIRS DEPT - ACCOUNTS PAYABLE, A/P 01/01/1993 12/31/199) FOLDER Description 11/71/7000 07-04-01 3 1 A/P 1/1/93 - 12/31/93 (A THRU FOOTHILL RADIATOR) 01/01/1993 11/71/3993 PIAB DEPT - ACCOUNTS PAYA IFf.ZiO 1003 4010.1 FIRE DEPT - ACCOUNTS PAYABLE, A/P O1/01/1993 31/31/199] ,1- 1]/J1/1000 07-04.07 ' FOLDER Description 6 1 A/P 1/1/93 - 12/31/93 (GALE RANKS BAD - SIMPLE%) 01/01/1993 12/31/1993 FIRS DEPT - ACCOUNTS PAYA Date Tamara Layne,..) inaace Officer Date u, Mi ea Pi Chief Data Jim Markman, Fire Dist Atty Page 1 Notitication Number 6E DestruCtion Notification Report 11/00/2000 City of Rancho Cucamonga 09/31100 Unknown 5027 FIRS FINANCE Bill to Name: 5027 Record. Coordinator, TAMARA LAYNE hail Code: Phones (909)477-2700 ext:2430 The following record, are due for deatruction on 12/31/2000. Place your initials next to SACH box you authorize to be destroyed, then sign 4 date the bottom of EACH page. If YOU wnnt a box held For as additional 6 monehe, provide a memo justifying the hold. Return the entire list to the Records Division by November 30, 2000. Mark permanent Record Title Name Dates On Destroy .m Event Box Number Code (Box Conten tai Beginning Ending Hold? 17/31/2000 Location spec,: / 0 1574 4010.1 FIRE DEPT - ACCOUNTS PAYABLE, A/P 01/01/1997 12/31/1997 FOLDER Description 32/71/2000 07-04-07 3 1 A/P 1/1/93-12/31/93 (SO-Z):PCHECK COPIES 1-12/93 01/01/1993 12/31/1993 FIRE DEPT - ACCOUNTS PAYA D 1215 4040.9 PIRG DEPT - TIME CARD, 01/01/1993 06/70/1997 12/71/3000 16-03.02 6 FOLDER Description 1 93 PIKE TIME CARDS E1 01/01/1993 06/30/1993 FIRE DEPT - TIME CARDS 3 1993 TIME CARDS 3 PAY PERIOD 1-14 01/01/1993 06/30/1993 FIRE DEPT - TIME CARDS 01/01/1993 06/30/1993 PIKE DEPT - TIME CARDS D 1234 4040.9 FIRE DEPT - TIMB CARDS 07/01/1993 12/31/1993 13/31/3000 16-03-03 1 POLDER Description 1 1993 FIRE TIME CARDS R3 2 1993 TINE CARDS 07/01/1993 12/31/1993 FIRE DEPT - TIME CARDS 3 PAY PSRI005 15-27 07/01/1993 12/31/1993 FIRE DEPT - TIME CARDS 07/01/1997 17/31/1993 PIRE'DEPT - TIME CARDS CD *J-�U D1900 4040.0 FIRE DEPT , PAYROLL FILES 01/01/1993 13/17/1993 13/31/200007-05-03 4 N O C .-r O 7 Z O b/1A PWpu ] I'7J7� IUI� Date Tama a Layne, Finance officer Data nis N1 ael, a Chief Data J m Markman, Fire Diet A[[y UJ (D O Page 2 O) O O O -4 N •1-1111cauon Number • 68 • Destruction Notifica• Report 11/08/2000 City of Rancho Cucamonga 09:31;00 unknown 5027 FIRE FINANCE Bill to Name; 5027 2) W Records Coordinator, TAMARA LAYNEca 43 Mail Code: Phone: (909)477-2700 ext,2430 N O The following records ars due for destruction -4 os 12/31/2000. Place your initials next to BACN box 0 be destroyed, than signyou authorize to j l date Ghe bottom of BACK page. If you want a box held for as additional 6 months, v a memo Justifying the hold. Return the entire list to the Records Division by November 30, 2000. provide Z Mark O Permanent Record Title Name Dates Event Oa Destroy I sox Number Code (Hoz Contents) Beginning finding Boldo 12/33/1000 Location EpeceN p FOLDER Peac ...� 1 PAYROLL REGISTERS 1/1/93 - 3/18/93 - WARG O 2 PAYROLL REGISTERS 3/26/93 - 6/20/93 - WANG 01/01/1993 12/17/1993 FIRE DEPT PAYROLL FILES 0 3 PAYROLL REGISTERS - 9/12/93 NANO 01/01/1993 12/17/1993 FIRE DEPT PAYROLL PILES 10/11/ 2 PAYROLL REGISTERS 10/11/93 - 12/17/97 - WANG 12 N - 01/01/1993 /17/1993 FIRE DEPT PAYROLL FILES 01/01/1993 12/17/1993 FIRE DEPT PAYROLL FILES Eligible Boxes on gold . 0 Elgibile Boxes Checked Out . 0 Elgibile Boxes Excepted . 0 Boxes to be Destroyed for this Department . 8 l Excluding bexee an hO14 or boxes with folders on held or .backed out, and excluding borea selected for "caption / / •i Li.ry\ft. LlL / / / Date Tamara Layne, Finance Officer Date D e Michael .Fir C or Date J Markman, Fire Diet Arty Page 2