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HomeMy WebLinkAbout84-205 - ResolutionsRESOLUTION NO. 84-205 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY RECORDS AND DOCUMENTS WHICH ARE NO LONGER REQUIRED AS PROVIDED UNDER GOVERNMENT CODE SECTION 34090 WHEREAS, it has been determined that certain City records under the charge of the Community Development Department are no longer required for public or private purposes; and WHEREAS, it has been determined that destruction of the above-mentioned materials is necessary to conserve storage space, and reduce staff time, expense and confusion in handling and informing the public; and WHEREAS, Section 34090 of the Government Code of the State of California authorizes the head of a City department to destroy any City records and documents which are over two years old under his or her charge, without making a copy thereof, after the same are no longer required, upon the approval of the City Council by resolution and the written consent of the City Attorney; and WHEREAS, it is therefore desirable to destroy said records as listed in Exhibit "A" attached hereto and made a part hereof, in storage, without making a copy thereof, which are two years old; and WHEREAS, said records have been approved for destruction by the City Attorney. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA DOES RESOLVE AS FOLLOWS: SECTION 1: That approval and authorization is hereby given to destroy those records described as Exhibit "A" attached hereto and made a part hereof. SECTION 2: That the City Clerk fs authorized to allow examination by and donation to the Department of Special Collections of the University Research Library, University of California, or other historical society designated by the City Council, any of the records described in Exhibit "A" attached hereto and made a part hereof, except those deemed to be confidential. SECTION 3: That the City Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in full force and effect. PASSED, APPROVED, and ADOPTED this 18th day of July, 1984. AYES: Wright, Buquet, MikeIs, Dahl, King NOES: None ABSENT: None ATTEST: u elet, City Clerk Kesolut.-Lon ~o. $4-2/]5 .--"age 2 DEPARTMENT PAGE NO. EFJtlBIT "A" RECORDS INVENTORY WORKSHEET ( INACTIVE RECORDS ) Community Development - Planning Prepared By/Date 1 JAK 2/11/81 File Box Number Inclusive Dates 1979 only 1980 only 1978 only 1979 only C.D. Adm Files 101-02 - 701-03 1980 only Description of Contents Planning, General - Correspondence and memos to develo- pers, residents, staff, consultants and outside agencies re: planning of community~ handling of resident's com- plaints, feedback on administrative policies, etc. Planning General - as above. C.D. Adm Files 203-03-1503-03 John BlayneY Corres, Mobile- home condo brochures, zoning violations, consultants, historical pres. ord. copy, proposed budget working paper, plng. div. status report, CEQA corres, CA EIR Monitor, HUD newsletter, 701 grant corres., Fed. Aid Urban Prog., SB325 corres, school fee corres, fee resolution, person- nel general, Cal Poly student intern program, purchase reqs, Assy Bill 8, LAFC SOI corres, SANBAG agendas, S.B. County P.C. agendas, boundary annex survey & land desc. LOCC info, AIP, LOCC Leg. Bulletins, SCAG agendas, APA bulletins, law enforcement regional, Incoming corres, std. cond. form, civil defense plng, newspaper articles, Fontana area G.P. (1960), Assisted Hsg, Section 8 hsg, newspaper articles, Hsg. Assistance Plan, Hsg. Element guidelines, condo ord. corres, Afford- able Hsg. Task Force, industrial study, commercial study, Rec. Element work papers, sign corres, zoning memos, zoning violation corres, MKGK fiscal model memos, 1980 budget workpapers, special events corres, 1980 school fees corres, AV' s R.C. 1980, model home bond corres, position classification questionnaire, plng. purchase requisitions, monthly expenditure summary, expense reports, P.C. general. C.D. Adm. Files 701-16 - 1503-05 State legislative info, annex.-deannex. corres, other cities annex fees, B&S prefab brochures, S/D Map Act, street name signs res. work Papers, irrigation & landscape medians corres, storm drain committee minutes, A.D. EIR corres (1980), Ontario Ground Access Study, fwy interchange brochure, traffic accident study, sewers-storm drain fees, HUD flood insurance, commercial-retail study, tree removal permit, Sacramento newsletter, ICMA bulletins, LAFC memos, AQMD corres, S.B. local development company corres. Resolution No. 84-205 Page 3 DEPARTMENT PAGE NO. RECORDS INVENTORy WORKSHEET (INACTIVE RECORDS) Community Development Adm. 2 Prepared By/Date JAK- 1/5/82 File Box Number 15 14 16 Inclusive Dates 1979 only 1980 only 1981 only 100-500 C.D. Adm. Jan-Dec. 198l only 1981 only 800-1500 C.D. Adm. Description of Contents C.D. Adm. Files 800-1500. CD stds. fee, D.R. Committee, Industrial inventory, B&S grading reqs, 1911 Act proceed, 1980 census background material, window signs, fiscal task force, equestrian/hiking trails, GBF dime listing, service station dev. standards, design review ordinance, keeping of animals in res. zones, master plan sewer, SCAG 208 areawide waste treatment plan, chamber of commerce, Sacto newsletter, energy conservation, EIR report corres, Victoria Planned Community corres, tree preservation, LAFC SB County general, SB County SOI, SB County P.C. agendas, County Building Dept, SB County Rev. Mtge Bond Program, calendar for J.Lam (secy's). C.D. Adm Files 200-704-14. Letters of credit old city tracts, P.C. corres, Victoria, T.V., New Walk Ministry, personnel general, purchase requisitions, Advisory Com- mittee agendas, minutes, council general, code enforce- ment, state laws. Chron file, Plng general, Plng consultant brochures, general plan, Blayney contract & bills, HCD mobilehome park questionnaire, G.P. general, G.P. extension request, (1979) corres, Hsg. Elem, economic dev, survey of retail facilities, downtown revitalization, zoning violations, adult business ord, dog violations, sign violations, city health ord., RDA consultant brochures, MKGK fiscal impact model, 1981-82 Cap. Imp. Prog., proposed budget, assess- ment general, CDBG Agmt 1980-81, special events permit, temp. access permits, urban forestry grant, Ontario Speedway comml complex EIR, personnel general, street trees preservation, historial pres. element, County general, City Atty. corres. 1979, RDA ref. papers, Upland GP amend, purchase requisitions, monthly expenditure summary, expense reports, Chamber of Con~nerce ISP Agmt, Blayney ISP Agmt, Circulation Element, Sedway Cooke GP contract, P.C. workshop, Calif. land use litigation newsletter. Memos and Correspondence Daily File. As listed above.