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Home My WebLink About1996/09/05 - Agenda Packet - Library Board of TrusteesDECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ~[~e~ /~ct~. ~O , at ~.dO~; I posted a true and correct copy of the meeting agenda dated ~%' ~l /~ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on /~c~,, ~%tS~ ~0 , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: ¥ivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 7:00 p.m. September 5, 1996 Civic Center Council Chambers 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Couneilmembers William J. Alexander, Mayor Rex Gutierrez, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Diane Williams, Councilmember Boardmembers Robert Howdyshell, President Laura J. Muna-Landa, President Pro Tem Rebecca Davies, Boardmember Gina Gregory, Boardmember Edward E. Swistock, Boardmember PAGE ~' Board of Library Trustees Agenda Regular Meeting, September 5, 1996 A. CALL TO ORDER 1. Roll Call: Howdyshell , Davies ~ Gregory Muna-Landa __., and Swistock __ B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of Minutes: July 25, 1996 1 2. Approval of Minutes: August 1, 1996. 8 3. Approval of Minutes: August 12, 1996 12 4. Approval of Emergency Procedures Policy For Power Failure 14 5. Approval of Shelving Expansion: Phase I 17 6. Approval of Amendments to the Bylaws for the Foundation Board 20 7. Approval of CALTAC Award Nominees 29 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: oral report presented by staff. Events, trends, statistics, Summer Reading Program wrap-up, update on credit card access, affinity card timeline. 2. Budget report: presented by Deborah Clark, Library Manager. 30 _ PAGE Board of Library Trustees Agenda Regular Meeting, September 5, 1996 D. BOARD BUSINESS The following items have been requested by the Board of Library Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Reports from Committees Telethon: by Boardmembers and staff Final selection of date for Library Telethon: presented by Deborah 38 Clark, Library Manager. Approval of Pennies for Pages Proposal: Working with the School Districts. Presented by Deborah Clark, Library Manager. Foundation Board Subcommittee: by President Howdyshell and Staff Oral report on results of recruitment and upcoming interview /selection process. 2. Authorization of Foundation Board Selection Subcommittee to approve final candidates for Library Foundation Board. 3. Consideration of elimination of the requirement of residency for Foundation Boardmembers. (Would require action of City Council.) Oral presentation by President Howdyshell. 4. Consideration of draft Sponsorship Policy and sponsorship 42 opportunity with Discovery Toys. Presented by Deborah Clark, Library Manager. 5. Status of request for joint meeting with City Council: oral presentation by Deborah Clark, Library Manager. 6. Califomia Library Association: Conference attendance. Oral report presented by Deborah Clark, Library Manager. PAGE Board of Library Trustees Agenda Regular Meeting, September 5, 1996 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Board of Library Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. 1) Report on effectiveness of Stage 1 and Stage 2 Collection Agency Performance at request of President Howdyshell. 2) Literacy Update scheduled for November at request of Boardmember Gregory. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Board of Library Trustees. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Friday, August 30, 6:00 p.m.,'1996, seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. CITY OF RANCHO CUCAMONGA MEMORANDUM DATE: TO: FROM: SUBJECT: September 5, 1996 President and Members of the Library Board of Trustees Vivian Garcia, Administrative Secretary MINUTES FOR JULY 25. 1996 Attached are corrected pages for the Library Board Minutes of July 25, 1996. Please replace the pages in your agenda packet for September 5, 1996. I apologize for the errors and any inconvenience. \vg Attachments Library Board Minutes July 25, 1996 Page 2 DISCUSSION OF ITEM Cl. Approval of minutes: June 6, 1996. Boardmember Davies requested change to reflect that Item E2 was requested by Boardmember Swistock, not Davies. MOTION: Moved by Boardmember Davies, seconded by Boardmember Swistock. Motion carried unanimously, 4-0-0-1 (Muna-Landa abstain). D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library status report: oral report presented by Deborah Clark, Library Manager, Robert Karatsu, Principal Librarian and Renee Tobin, Children's Services Supervisor. Renee Tobin, Children's Services Supervisor, stated that Summer Reading Program has over 1,750 children involved. End date is August 17. Around 600 hundred children are in the Read to Me program, 1100 children are reading on their own in Camp Read S'more and almost 100 teenagers are in the Totally Teen Reading Program. Staff could not have survived the Summer Reading Program without 25 volunteers that are working on it. Renee Tobin, Children's Services Supervisor slated that staff is offering four storytimes a week for children 3, 4 and 5 years old. Staffhas started a weekly storytime for children who are 6 and older. Robert Karatsu, Principal Librarian, stated that the most popular books for June and July were cookbooks, computer and business. D2. Budget report: presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, reviewed the handouts and the budget with the Board. D3. Revisit of closures for Winter Holidays: presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, stated that last month the Board approved the list of Holiday closures. There was an error with an additional day, the day after Christmas, on the list. Staff recommends the removal of December 26, 1996. MOTION: Moved by Boardmember Muna-Landa the revised Holiday list, seconded by President Howdyshell. Motion carried unanimously, 5-0. Library Board Minutes July 25, 1996 Page 6 G. COMMUNICATIONS FROM THE PUBLIC Diane Williams stated, "that since the Library Board meeting was advertised in the foyer all week, I would have to say that this speaks well of what you are doing that you do not have public here. They would have taken advantage of this if they had complaints." aul Wfihams stated, I am very pleased at how well the Board has stayed mtact. The staffyou have ~s exceptional and benefits the community. I feel we have ail been blessed and that you have really formed a good team. I hope it continues" MOTION: Moved by Boardmember Muna-Landa, seconded by President Howdyshell to adjourn to August 1, 1996 at 7:00 p.m. at the Rancho Cucamonga Public Library, 7368 Archibald Avenue, Rancho Cucamonga. Motion carried unanimously, 5-0. The meeting adjourned at 8:55 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAIVIONGA STAFF REPORT DATE: TO: FROM: SUBJECT: September 5, 1995 President and Members of the Library Board of Trustees Jack Lam, AICP, City Manager Deborah Kaye Clark, Library Manager APPROVAL OF MINUTES FOR JULY 25. 1996 RECOMMENDATION Approval of the Minutes of the Adjourned Meeting of the Board of Trustees for July 25, 1996. BACKGROUND Minutes taken and compiled by Library Administrative Secretary Vivian Garcia. (~pectfully dubmi~ted, /'~ tq / Deborah Kaye Clar~...~) Library Manager CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Ad_ioumed Meetine A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, July 25, 1996, in the Storytime Room at the Rancho Cucamonga Public Library located at 7368 Archibald Avenue, Rancho Cucamonga, California. The meeting was called to order at 7:03 p.m. and the pledge of allegiance was led by President Howdyshell. Present were Boardmembers Davies, Gregory, Muna- Landa and Swistock. . Also present were: Paul and Diane Williams, Friends of the Library, Deborah Clark, Library Manager, Robert Karatsu, Principal Librarian, Renee Tobin Children's Services Supervisor and Vivian Garcia, Administrative Secretary. B. PRESENTATIONS/ANNOUNCEMENTS B 1. Administration of Oath o£ Office - Oaths of Office will be administered by Debbie Adams, City Clerk. Oath to be administered to: Rebecca Davies, reappointment to June 30, 2000. Gina Gregory, reappointment to June 30, 2000. Debbie Adams, City Clerk, preformed the oaths with Boardmembers Davies and Gregory. B2. Presentation of check for $10,000 from the Friends of the Rancho Cucamonga Public Library to the Library Board. Presented by Paul Williams. Sue Balchak and Dixie Langdon, Friends of the Rancho Cucamonga Public Libra~, presented a check for $10,000 to the Library Board. C. CONSENT CALENDAR Cl. Approval of minutes: June 6, 1996 (Mana-Landa absent). ITEM REMOVED FOR DISCUSSION BY BOARDMEMBER DAVIES. Library Board Minutes July 25, 1996 Page 2 DISCUSSION OF ITEM Cl. Approval of minutes: June 6, 1996. Boardmember Davies requested change to reflect that Item E2 was requested by Boardmember Swistock, not Davies. MOTION: Moved by Boardmember Davies, seconded by Boardmember Swistock. Motion carried unanimously, 4-0-0-1 (Muna-Landa abstain). D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library status report: oral report presented by Deborah Clark, Library Manager, Robert Karatsu, Principal Librarian and Renee Tobin, Children's Services Supervisor. Renee Tobin, Children's Services Supervisor, stated that Summer Reading Program has over 1,750 children involved. End date is August 17. Around 600 hundred children are in the Read to Me program, 1100 children are reading on their own in Camp Read S'more and almost 100 teenagers are in the Totally Teen Reading Program. Staff could not have survived the Summer Reading Program without 25 volunteers that are working on it. Renee Tobin, Children's Services Supervisor stated that staff is offering four storytimes a week for children 3, 4 and 5 years old. Staff has started a weekly storytime to children who are 6 and older. Robert Karatsu, Principal Librarian, stated that the most popular books for June and July were cookbooks, computer and business. D2. Budget report: presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, reviewed the handouts and the budget with the Board. D3. Revisit of closures for Winter Holidays: presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, stated that last month the Board approved the list of Holiday closures. There was an error with an additional day, the day after Christmas, on the list. Staff recommends the removal of December 26, 1996. MOTION: Moved by Boardmember Muna-Landa the revised Holiday list, seconded by President Howdyshell. Motion carried unanimously, 5-0. Library Board Minutes July 25, 1996 Page 3 El. Election of Officers E. BOARD BUSINESS This is the time designated by the bylaws to elect Board Officers for 1996/97. The offices to fill are: President Vice President Boardmember Swistock nominated Bob Howdyshell for President. Boardmember Gregory stated that she felt that the Board has performed very well with both Bob and Laura in place and would like to see that continue. MOTION: Moved by Boardmemb&r Swistock to nominate Robert Howdyshell as President, seconded by Boardmember Gregory. Motion carried, 5-0. MOTION: Moved by Boardmember Gregory to nominate Laura Muna-Landa as Vice President, seconded by President Howdyshell. Motion carried, 5-0. E2. Reports from Committees Telethon: by Staff and Boardmembers Telethon Executive Committee - Minutes for June 11 attached. Telethon Budget for review. Presented by Ede Swistock. Boardmember Swistock reviewed the budget with the Board, noting it would next be taken to Council. MOTION: Moved by President Howdyshell to approve the budget as presented, seconded by Boardmember Muna-Landa. Motion carded, 5-0. Amateur Acts Subcommittee - Minutes for July 3 attached. General Information and Application for review. Staff presenting. Deborah Clark, Library Manager, stated staff developed the applications for the Board's review. Two questions were brought up by staff on the Amateur Performer Application, Number 4, do we want to allow everyone to enter regardless of age or do we want to focus on youth participation and 4 Library Board Minutes July 25, 1996 Page 4 have these "young people" contests rather than, opening up to the whole world? The second question was, are city employees eligible to participate? President Howdyshell stated that he did not know how attractive 2:00 a.m. would be for a young group to appear. Boardmember Swistock suggested since the Board will be meeting next week on the Telethon to hold over questions on the applications to that time. Boardmember Swistock stated he had a change on Number 7. "Remember there is a difference between votes and pledges. They have to bring in a minimum of $50 worth of pledges - that is just the amount of money people are giving them. The votes are after they perform. The votes are a separate concept, a separate source of revenue from the pledges. So the application should state pledges only." Live Auction Subconunittee - Minutes for July 18 attached. Presented by Laura Muna- Landa. Boardmember Muna-Landa reviewed the meeting with the Board. Contest Regulations - General Information and Application for review for Video contest and Donor Wall Design Contest. Staff presenting. Deborah Clark, Library Manager, stated that the theme for the Donor Wall contest is another item for the meeting next Thursday. Deborah Clark, Library Manager, stated that the theme for the Video contest also needs to be decided. MOTION: Moved by President Howdyshell to continue the items concerning the Telethon to August 1, 1996 at 7:00 p.m. at the Library, seconded by Boardmember Gregory. Motion carried, 5-0. Robert Karatsu, Principal Librarian, introduced Karye Hood and James Corwin, Reference Librarians and Nina Cole, Children's Assistant and staff artist. Robert also stated that Jim was responsible for getting the Library in cyperspace. Planning Committee: oral report by Boardmember Gregory (minutes attached). Boardmember Gregory presented an oral report on the meeting to the Board, reflecting action taken. Library Board Minutes July 25, 1996 Page 5 President Howdyshell stated that we may want to survey patrons annually. Foundation Selection: oral report by Library Manager. Deborah Clark, Library Manager, stated that we are still in the process of recruiting for our Foundation Boardmembers. They number seven. The second closing is August 15. E3. Evaluation of success of Library meeting location and direction to the staff as to the location of future meetings. Boardmember Muna-Landa stated she would like to see the Board meeting at the Library twice a year. Boardmember Swistock stated he would like to meet at the Library twice a year, but he does have concems as far as logisitics. Boardmember Davies stated that twice a year would be right on target. Boardmember Gregory stated that an on-site meeting would be helpful every six months; a summer meeting and one in December. MOTION: Moved by Boardmember Muna-Landa to have the Library Board meetings at the Rancho Cucamonga Public Library in summer and winter and the other meetings at City Council Chambers, seconded by Boardmember Gregory. Motion carried, 5-0. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING F 1. Boardmember Swistock asked to have the Telethon issue on the next agenda. F2. Boardmember Swistock asked for an update on the joint meeting with the Library Board and City Council. F3. President Howdyshell asked for an update on the credit card. F4. President Howdyshell asked for an update on collections, just some numbers. F5. Boardmember Gregory asked for an update from Lori Hopkins on the Literacy program. F6. President Howdyshell asked for an update on the CDBG construction project. 6 Library BoardMinutes July 25, 1996 Page 6 G. COMMUNICATIONS FROM THE PUBLIC Diane Williams stated, "that since the Library Board meeting was advertised in the foyer all week, I would have to say that this speaks well of what you are doing that you do not have public here. They would have taken advantage of this if they had complaints." Paul Williams stated, "I am very please at how well the Board has stayed intact. With the staff you that you have it is an exceptional from the City, benefit for the community. I feel we have all be blessed so to speak that you have really formed a good team. I hope it continues." H. ADJOURNMENT MOTION: Moved by Boardmember Muna-Landa, seconded by President Howdyshell to adjourn to August 1, 1996 at 7:00 p.m. at the Rancho Cucamonga Public Library, 7368 Archibald Avenue, Rancho Cucamonga. Motion carded unanimously, 5-0. The meeting adjourned at 8:55 p.m. Approved: Respectfully submitted, Vivian Garcia Administrative Secretary 7 CITY OF RANCHO CUCAIVlONGA STAFF REPORT DATE: TO: FROM: SUBJECT: September 5, 1996 President and Members of the Library Board of Trustees Jack Lam, AICP, City Manager Deborah Kaye Clark, Library Manager APPROVAL OF MINUTES FOR AUGUST 1. 1996 RECOlVIMENDATION Approval of the Minutes of the Regular Meeting of the Board of Trustees for August 1, 1996. BACKGROUND Minutes taken and compiled by Library Administrative Secretary Vivian Garcia. Deborah Kaye C~rk Library Manager CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, August 1, 1996, in the Storytime Room at the Rancho Cucamonga Public Library located at 7368 Archibald Avenue, Rancho Cucamonga, California. The meeting was called to order at 7:04 p.m. and the pledge of allegiance was led by President Howdyshell. Pregent were Boardmembers Gregory and Swistock. Also present were: Paul and Diane Williams, Friends of the Library, John Mannerino, Community Foundation, Deborah Clark, Library Manager, Renee Tobin Children's Services Supervisor and Vivian Garcia, Administrative Secretary. B. BOARD BUSINESS B 1. Reports from Committees TELETHON TIME LINE REMOVED FOR DISCUSSION BY PRESIDENT HOWDYSHELL. MOTION: Moved by President Howdyshell, seconded by Boardmember Swistock. Motion carried unanimously, 3-0-2 (with Davies and Muna-Landa absent). DISCUSSION OF ITEM B1. Telethon Time line. Deborah Clark, Library Manager, stated that there will be major tasks to be completed with the time frame by the November 15 date. She reviewed the Telethon time line staff report with the Board. Boardmember Muna-Landa arrived at 7:05 p.m. Deborah Clark, Library Manager, stated staff has not yet received the tax exemption from the State and there is a waiting period of sixty working days. The City is currently recruiting for the Library Foundation Boardmembers and will not close the second application period until August 15. The City has not moved forward on credit card availability due to the department head over Administrative Services leaving and the position not being filled at this time. Because of these time restraints, staff is requesting the Board to change to an April, 1997, date to fit in with the National Library Week. Boardmember Davies arrived at 7:10 p.m. 9 Library Board Minutes August 1, 1996 Page 2 John Mannerino stated that this date is fine with him. He stated that the credit card is absolutely necessary for us to be able to take donations. He stated that the Board needs to check with Bill Anthony first to see if he is available in April. Boardmember Swistock stated that April and National Library Week would tie in well with the Telethon. What is the date for National Library Week? Renee Tobin, Children's Supervisor, stated the date is April 13-19, 1997. Boardmember Davies asked what date is Easter? Renee Tobin, Children's Supervisor, stated the date for Easter is March 30, 1997. MOTION: Moved by Boardmember Muna-Landa to reschedule the Telethon to April from the November date for National Library Week contingent upon asking Bill Anthony if he is available at that time, seconded by Boardmember Gregory. Motion carried unanimously, 5-0. MOTION: Moved by Boardmember Swistock that staffbe directed to investigate the credit card issue, seconded by Boardmember Davies. Motion carried unanimously, 5-0. Telethon: By Staff and Boardmembers Issues to finalize regarding telethon: Name for telethon Time and length of telethon Review of time-line for planning and implementation of telethon How many hours we wish to televise Program content of the telethon Discussion of the use of credit cards for all votes and pledges Dollar amount for sponsorships from Business Deborah Clark, Library Manager, asked John Mannerino about the length of the Telethon. John Mannerino stated that the Telethon would start Friday at 12:00 noon and go for thirty hours until 6:00 p.m. on Saturday. MOTION: Moved by Boardmember Davies for the Library Board to meet on Monday, August 12 at 7:00 p.m. at the Library to discuss the theme for the Telethon, seconded by Boardmember Swistock. Motion carried unanimously, 5-0. 10 Library Board Minutes August 1, 1996 Page 3 Deborah Clark, Library Manager, asked John Mannerino about the theme for the video contest. John Mannerino stated he thought "funniest home video" might be an interesting theme. Deborah Clark, Library Manager, stated that the Donor Wall Design Contest deadline will be in January. Boardmember Swistock asked when will Staff and the Board go to Council, before or after November? Deborah Clark, Library Manager, stated that after the theme is decided, the report will go to the Cable sub-committee, first and then to Council. C. IDENTIFICATION OF ITEMS FOR NEXT MEETING None were received. None were received. D. COMMUNICATIONS FROM THE PUBLIC E. ADJOURNMENT MOTION: Moved by President Howdyshell to adjourn to Monday, August 12 at 7:00 p.m. at the Rancho Cucamonga Public Library, 7368 Archibald Avenue, Rancho Cucamonga for a meeting on the theme for the Telethon, seconded by Boardmember Swistock. Motion carried unanimously, 5-0. The meeting adjourned at 7:50 p.m. Approved: Respectfully subn.]itted, Vivian Garcia Administrative Secretary 11 CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: TO: FROM: SUBJECT: September 5, 1995 President and Members of the Library Board of Trustees Jack Lam, AICP, City Manager Deborah Kaye Clark, Library Manager APPROVAL OF MINUTES FOR AUGUST 12. 1996 RECOMMENDATION Approval of the Minutes of the Adjourned Meeting of the Board of Trustees for August 12, 1996. BACKGROUND Minutes taken and compiled by Library Administrative Secretary Vivian Garcia. ~ect~ubmitted, 12 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Adioumed Meetin~ A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was scheduled for Monday, August 12, 1996, at 7:00 p.m. in the Story time Room of the Rancho Cucamonga Public Library, located at 7368 Archibald Avenue, Rancho Cucamonga, California. The meeting was canceled due to lack of need to the meeting after the adoption by the American Library Association of the Theme "Kids Connect at the Library" for National Library Week in 1997. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 13 CITY OF RANCHO CUCAIVlONGA STAFF REPORT DATE: TO'. FROM: SUBJECT: September 5, 1996 President and Members of the Library Board Jack Lam, AICP, City Manager Deborah Kaye Clark, Library Manager APPROVAL OF EMERGENCY PROCEDURES POLICY FOR POWER FAILURE RECOMMENDATION: That the Board approve the attached policy regarding the action staffwill take in the event of a major power outrage. BACKGROUND: The attached policy on emergency procedures for power outtage provides the following guidelines, emphasizing safety for patrons and staff: 1) Provides critical city staff phone numbers to help determine the cause and possible duration of the event 2) Provides for evacuation of the building in the event the power outrage occurs in evening hours 3) Allows for the Librarian in Charge to make a judgement of whether to close the library, based on safety factors of patrons and staff spelled out in the policy FISCAL IMPACT: None ect~lly submitted, LDiebbr° raryahMKa~aYa~ eCrl a rl~) EMERGENCY PROCEDURES POLICY POWER FAILURE The Reference Librarian will direct emergency procedures, but all staff members should be knowledgeable and ready to take over if necessary. The Reference Librarian in charge will determine if/and/when the library should be CLOSED. Decision should be based on safety of patrons and staff. Reference Librarian In Charge 1. Check the elevator. If there are people inside, tell them to wait calmly then call Facility Support at 989-2813, ext. 504 if the emergency occurs Monday through Thursday, between the hours of 7 a.m. and 6 p.m. For all other days and times, call the on-call Facility staffmember at: 398-2331. Try to find out how long it will take for the facilities staffto arrive on scene. Relay that information to the person(s) in the elevator. If there is a medical emergency, call the fire deparment 911 immediately. 2. There are flashlights in all offices and at marked locations at public service desks. 3. Check the public restrooms on the 1 st and 2nd floors. Clear the restroom and lock the doors behind you. 4. Check with the Bookstore to make sure the volunteers are all right and they know you are "on the job". 5. Emergency lighting will be activated, however, if the Librarian in Charge determines the light is insufficient to secure the safety of patrons and staff, the building should be evacuated immediately. Calmly assist patrons in leaving the facility. 6. Try to discover the reason for the power outage from one or more of the following sources~ Check with city emergency services at: 941-1488 Call the Edison business line at: 800-655-4555. Call the Edison Emergency Information line at 800-611-1911. If the problem is confined to the library, call Facility Support at 989-2813, ext. 504 if the emergency occurs Monday through Thursday, between the hours of 7 a.m. and 6 p.m. For all other days and times, call the on-call Facility staffmember at: 398-2331. Try to find out how long it will take for the facilities staff to arrive on scene. 7. If evacuation is not deemed necessary, all staff should aid in patrolling the library, making sure the circulation desk is ruuning smoothly and helping patrons until power is restored or the library closes. * Backup circulation: use telzon backup units or use forms designed for system failure 15 * Phones: there may be no lights on the telephones, so be prepared to pick up any line. * Cash register drawer will not open, so use a cash box to collect media rentals and cease fine collection during the outage. 8. It may be necessary for the Reference Librarian to determine that the library will be closed if the power outage persists. Assess the situation in the Library and Bookstore. To determine whether to close the library and send staffhome, consider the time of day, number of staffpresent and your best guess on how long the outage will last. The emergency power will go off after three hours. Close before that occurs. If there is a minimum staff (3) or there is doubt about the safety of remaining open, the library should be closed. General guidelines/examples of how long before sending staff home: If it is 6:00 p.m. in the dark of winter and power may not be restored for another few hours, close the library and send staff home. 9. If closure is required for safety, use the following procedures: *Tum off all major pieces of equipment *Post signs that the library is "Closed due to power failure". Place signs on front doors and side staff entrance doors. (Signs are located in the back pocket of the Policies/Procedures manuals as well as in the file cabinet at the Reference Desk.) 10. After the power is restored: * Reset all clocks. * Check computer system. Follow reboot procedure if necessary. * Complete Incident report form(s). Send to Administration. Clerk in charge of Circulation 1. Determine if you will usc the telzon units as back up, or if you will use paper forms. 2. If you need additional help, request it from the Reference Librarian in charge. If you do not have enough help be sure the librarian in charge knows this. It is up to him/her to decide if the library should be closed. 3. Put all returns on an empty track or in an empty bin. They will have to be checked in and sensitized after the power is restored. 16 CITY OF RANCHO CUCAIVIONGA STAFF REPORT DATE: September 5, 1996 TO: President and Members of the Library Board of Trustees Jack Lam, AICP, City Manager FROM: Deborah Kaye Clark, Library Manager SUBJECT: APPROVAL OF SHELVING EXPANSION: PHASE I RECOMMENDATION Approval of attached plan to increase shelving in the Children's Area, referred to as Phase I in the attached rendering. BACKGROUND/ANALYSIS As collections grow, increased shelving is necessary to accomodate the materials. In the attached drawing, submitted by the original shelving vendor and created with input from staff members Renee Tobin and Karen Schneiderwent, a plan is presented to increase shelving in both the Adult and the Childrens Sections. For planning purposes, work on the second floor, in the Children's Area is Phase I and work on the first floor, supporting Adult collections, is Phase II. In Phase I, all shelving additions are straight forward, and consist simply of adding additional shelving were lounge seating is located or for areas which are vacant. Installation of this additional shelving will allow expansion in the 900's (which covers curriculum support areas of history, geography and travel) and in the 920's (biography). Staffrecommends the Board grant immediate approval to Phase I. Phase II, a more complex shelving plan requiring additional building adaptations, will be presented at the October meeting. FINANCIAL IMPACT: The cost is approximately $1,637. The funds currently exist for this project in the Redevelopment monies set aside for furnishings and materials. ctfully submitted, Deborah Kaye Claff~ Library Manager 17 L CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: TO: FROM: SUBJECT: September 5, 1996 President and Members of the Library Board of Trustees Jack Lam, A.I.C.P., City Manager Deborah Kaye Clark, Library Manager APPROVAL OF AMENDMENTS TO THE BY LAWS FOR THE FOUNDATION BOARD RECOMMENDATION: That the Board approve the amended Bylaws for the Library Foundation Board. BACKGROUND: It has been over one year since the original bylaws of the Foundation Board were created. Based on actual trial and use of the bylaws, the following changes are recommended: 1) Reduce Foundation Board number to nine (9) members. This proposal calls for the elimination of Section 5 under Article V, eliminating the position of the Library System Advisory Board Member. With the resignation of the current Library System Advisory Board Member, this position is vacant. Them are no plans to recruit for that position in the near future. In addition, current Bylaws allow for 10 members on the Board, which could cause difficulty in a majority vote situation. 2) Allow Library Board President to serve on Board or to appoint a designee from the Library Board to serve. This proposal suggests that it be up to the President of the Library Board to determine if he/she wishes to serve or to appoint a willing Boardmember. 3) Require the Foundation Directors to be officially appointed by the City Council. The original Bylaws call for appointment by Library Board and ratification by Council. The new Bylaws reflect the actual practice of forming a Foundation Board Selection Subcommittee composed of two members of the Library Board and two members of the City Council. This Subcommittee interviews and proposes Boardmembers, with the Library Board allowed to approve the selection. It is consistent with all City commissions that the City Council make the official appointment. Using this method, both Boards are involved in the selection, but the appointment rights of the Council are preserved. 4) Allow Foundation Directors to be removed on majority vote of appointing body The original Bylaws had no clause for removal of Directors, other than removal after missing three consecutive meetings. At that time, the Foundation Board itself was allowed by majority vote to remove the appointee. The proposed Bylaws eliminates the clause allowing removal due to missed meetings and replaces it with a general clause granting the power of removal to the City Council. In the attached Bylaws, added phrases are highlighted and those to be eliminated are scored over. FISCAL IMPACT: None. ahKY~aeg~ll y submitted, 21 BYLAWS OF THE RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION ARTICLE I - NAME AND ADDRESS Section 1. The name of this association shall be the Rancho Cucamonga Public Library Foundation, hereinafter referred to as the "Foundation". Section 2: The address of the principal executive office of the Foundation shall be located at Rancho Cucamonga Public Library, 7368 Archibald, Rancho Cucamonga, California, or at such other place as the Board of Directors hereafter may designate. ARTICLE II - PURPOSES AND LIMITATIONS Section 1. The purpose of the Foundation is to establish a permanent endowment fund to assist the government of the City of Rancho Cucamonga through the Rancho Cucamonga Public Library, hereinafter referred to as the "library", in improving the quality of library services to the citizens of the City of Rancho Cucamonga. Section 2. The Foundation is organized, and at all times shall be operated, exclusively for the benefit of, to perform the function of, and to carry out the purposes of, the Library, within the meaning of 509(a) (3) (A) of the Internal Revenue Code of 1954, as amended, the Regulations thereunder, and the corresponding provision of any applicable furore United States Internal Revenue Law and Regulations, such Code and Regulations hereinafter collectively referred to as the "Code". Section 3. In carrying out such purpose, the Foundation shall not, in any manner, be utilized to discharge the obligation of the City of Rancho Cucamonga, hereinafter to be referred to as the "City", to bear the expenses of financing the routine operation, maintenance or repair of the Library. The support, promotion and advancement of the Library afforded by this Foundation is in addition to, and supplementary to, any budgeting program sponsored by the City, and the use of this Foundation in the routine operation, maintenance or repair of the Library shall be a violation of the purposes herein expressed. If the Board of Directors is of the opinion that the City causes the terms of the Foundation to be violated by causing income of the Foundation to be used for routine operation, maintenance or repair of the Library, then the Board of Directors may direct that the income be used for the benefit of library organizations that are not under the jurisdiction of the City. These organizations must be charitable organizations under Section 501(c)(3) of the Code and must be consistent with the purpose of the Foundation. ARTICLE III - MEETINGS Section 1. All meetings, regular and special shall be notified, posted and conducted in every way consistent with the requirements set forth in the Brown Act. Section 2. The Board of Directors of the Foundation shall hold an annual meeting in the month of June at such time and place designated by the Board. 22 Section 3. meeting. Adoption of a budget for the upcoming fiscal year shall occur at the annual Section 4. Special meetings may be called at any time by a majority of the Board. Written notice, stating the time and place of any special meeting and its purpose shall be given to each member of the Board at least four days before such meeting. Section 5. A majority of the Board constitutes a quorum. ARTICLE IV - MEMBERSHIP AND SHARES Section 1. The corporation shall have no membership. Section 2. dividends. The corporation shall not have or issue shares of stock and shall declare no Section 3. No part of the Foundation shall inure to the benefit of any private individual, and no part of the direct or indirect activities of this Foundation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, or of participating in, or intervening in (including the publication or distribution of statements), any political campaign on behalf of any candidate for public office. Notwithstanding any other provision hereof, this Foundation shall not conduct or carry on any activities not permitted to be conducted or carried on by an organization exempt under Section 501 (c) (3) of the Code or by an organization contributions to which are deductible under Section 170 (c) (2) of such Code. ARTICLE V - BOARD OF DIRECTORS Section 1. nine (9). The total number constituting the Board of Directors shall be tdr[(YOT Section 2. The Library Director shall serve as an ex officio member of the Board. Section 3. One (1) member of the Board of Directors shall be the elected President of the Library Board of Trustees or his/her designee from the Library Board of Trustees. Section 4. One (1) member of the Board of Directors shall be filled by a member of the Friends of the Rancho Cucamonga Public Library, appointed by the President of that organization. Section 6. Seven (7) members of the Board of Directors shall be filled by residents of the City of Rancho Cucamonga 23 ~i~/~6d~di~ approved by the Library Board of Trustees and appointed by the City Council. Section 7. The terms shall be four (4) years. Directors may be reappointed for an additional four year term, after which they may not be reappointed until an intervening one year period. All vacancies occurring because of the expiration of terms or for other reasons will be filled by the appointing body. Section 8. The members of the first board appointed shall so classif~ themselves by lot that one of their number shall go out of office at the end of the current fiscal year, two at the end of one year thereafter, two at the end of two years thereafter, and two at the end of three years thereafter. Section 9. O[ (dA/r iddl !3Jdddddd&61ib'd {i [ t d / /ddd /ats~dt/t/O/dl~l~di~ ~/r~/~d~t6/t6/ffC_~&fi/d(. Any Director of the Library Foundation may be removed at any time by a majority vote of the entire council. Section 10. All terms as prescribed in this Article shall commence with the organizational meeting of the Board of Directors and shall expire at the date of the annual meeting in June. Section 11. Any change in the number and qualifications of members of the Board of Directors shall be made only by amendment to these Bylaws. ARTICLE VI - OFFICERS Section 1. The Board shall elect a President and a Secretary at the annual meeting. Their terms of office are one year. Section 2. Officers may be removed from office for cause by a majority of the Foundation Board at any meeting. Section 3. The President shall preside at all meetings of the Board and have responsibility for general supervision of its activities. Section 4. The President, with assistance from the Library Director and the Investment Trustee, shall present a budget for approval of the Board at the annual meeting. Section 5. Disbursement of money in excess of $500, unless specifically budgeted at the annual meeting, requires the signature of either the President or the Secretary. Section 6. The Secretary shall give notice to all members and shall maintain a permanent set of minutes to all meetings and shall preside at meetings in the absence of the President. 24 ARTICLE VII - POWERS Section 1. The decisions and acts of a majority of the members of the Board of Directors qualified and serving shall constitute an exercise of the Foundation powers and discretions conferred upon the Board of Directors and the decisions and acts of such majority of the Board of Directors shall constitute and be taken as the decisions and acts of the entire Board of Directors. Section 2. The Board of Directors may adopt rules of procedures which shall not be inconsistent with the terms of this Foundation. Section 3. A simple majority of the Board may amend the Bylaws at any meeting. However, no such amendment or modification shall alter the intention of the Donors that this Foundation be operated exclusively for charitable, literary and educational purposes, and in a manner which shall make this Foundation tax exempt and the donations to it deductible from taxable income to the extent allowed by the provisions of the Code and other applicable legislation and regulations as they now exist or as they may hereafter be amended. Every amendment or modification of these bylaws shall be in writing, shall be signed by a majority of the Board of Directors then serving and shall be delivered to each of the members of the Board then in office and to the Investment Trustee then in office. ARTICLE VIII - COMPENSATION AND EXPENSES Section 1. The Board of Directors shall serve without compensation. ARTICLE IX - INVESTMENT TRUSTEE Section 1. The Finance Director of the City of Rancho Cucamonga shall serve as the Investment Trustee for the Foundation. He/she shall have the powers and authority set out in Section 2. Section 2. The powers of the Investment Trustee shall be limited to investment of the Foundation property and shall have the following discretionary powers: (a) To hold the principal and all money or property given to the Trustee to invest and reinvest, tmless the deed or legacy of a particular girl or gifts specifically authorizes or requires its retention and/or use for a specific project. (b) To invest and reinvest the principal and undistributed income of the Foundation funds on deposit with the Trustee in such property, real, personal or mixed and in such manner as it shall deem proper for the growth of capital and the production of income, and from time to time to change investments as he/she shall deem advisable; to invest in or retain any stocks, shares, bonds, notes, obligations, or personal or real property bonds, notes, obligations, or personal or real property (including without limitation any interest in or obligations of any corporation, association, business trust, investment trust, common trust fund or investment company) although some or all of the property so acquired or retained is of a kind or size which but for this express authority would not be considered proper and although all of the Foundation funds are invested in the securities of one company. No principal or income, however, shall be loaned, directly or indirectly, to the Investment Trustee or any member of the Board or to anyone else, corporate or otherwise, who has at any time made a contribution to this Foundation, nor to anyone except on the basis of an adequate interest charge and with adequate security. (c) To sell, lease, or exchange any personal, mixed, or real property, at public auction or by private contact, for such consideration and on such terms as to credit or otherwise, an to make such contracts and enter into such undertakings relating to the Foundation property, as it considers advisable, whether or not such leases or contracts may extend beyond the duration of the Foundation. (d) To borrow money for such periods, at such rates of interest, and upon such terms as it considers advisable, and as security for such loans to mortgage or pledge any real or personal property with or without power of sale; to acquire or hold any real or personal property, subject to any mortgage or hold any real or personal property, subject to any mortgage or pledge on or of property acquired or held by this Foundation. (e) To execute and deliver deeds, assignments, transfers, mortgages, pledges, leases, covenants, contracts, promissory notes, releases, and other instruments, sealed or unsealed, incident to any transaction in which it engages. (f) To vote, to give proxies, to participate in the reorganization, merger or consolidation of any concern or in the reorganization, merger or consolidation of any concern or in the sale, lease, disposition, or distribution of its assets; to join with other security holders in acting through a committee, depositary, voting trustees, or otherwise and in this connection to delegate authority to such committee, depositary, or trustees and to deposit securities with them or transfer securities to them; to pay assessments levied on securities or to exercise subscription rights in respect of securities. (g) To hold Foundation property without indication of fiduciary capacity but only in the name of a registered nominee, provided the Foundation property is at all times identified as such on the books of the Foundation fund; to keep any or all of the Foundation property or funds in any place or places in the United States of America. ARTICLE X - ACCOUNTING Section 1. The Investment Trustee shall render an accounting of the investment transactions concerning the Foundation to the Board of Directors at least annually. No person or entity other than the Board of Directors may require an accounting or bring any action against the Investment Trustees with respect to the Foundation. The Investment Trustee may at any time initiate legal action or proceedings for the settlement of its accounts and, except as otherwise required by law, the only necessary party defendant to such action or proceedings shall be the Board of Directors. Section 2. The fiscal year of the Foundation shall be from July 1 through June 30th. Section 3. The Board of Directors shall make a report annually of its uses of the Foundation and shall distribute copies thereof to all members at the regular annual meeting held in June. ARTICLE XI - LIABILITY OF TRUSTEES/DIRECTORS Section 1. No Investment Trustee or member of the Board of Directors shall be answerable for loss in investments made in good faith. No Investment Trustee or member of the Board of Directors shall be liable for the acts or omissions of any other member of the Board, or of any accountant, agent, counsel or custodian selected with reasonable care. Each Investment Trustee or member of the Board shall be fully protected in acting upon any instrument, certificate, or paper, believed by him/her to be genuine and to be signed or presented by the proper person or persons and no Investment Trustee or member of the Board shall be under any duty to make any investigation or inquiry as to any statement contained in any such writing but may accept the same as conclusive evidence of the troth and accuracy of the statement therein contained. ARTICLE XII - FOUNDATION Section 1. The Board of Directors may receive donations from the Donors or from any other source in cash or in other property acceptable to them. All donations so received shall be deposited with an Investment Trustee by the Board of Directors and thereafter held, managed, administered and disposed of by the Investment Trustee and the Board of Directors pursuant to the terms of the Agreement. The Board of Directors may accept donations which restrict their uses and purposes, provided such restrictions are within the uses and purposes set forth in Article II, and which limit the time, manner, amount, or other terms of distribution; but, unless otherwise specifically required, the Board of Directors may mingle such restricted donations with other assets of the Foundation. ARTICLE XIII - USE OF THE FOUNDATION Section 1. The Board of Directors shall have power to apply the Foundation for the purposes set forth in Article II. In furtherance thereof, the Board of Directors shall have the power and authority and is directed to distribute the distributable income of the Foundation as they may determine, to the uses and purposes set forth in Article II. Section 2. Unless the restricted donation provides otherwise, as used in Section 1, "distributable income" means the total holdings of the Foundation, principle and interest, less $2,500 which will serve as the minimum holding of the Foundation. 27 ARTICLE XIV - TERM OF FOUNDATION Section 1. The Foundation shall continue in perpetuity; it may however, at any time be wound up and the assets distributed with the assent of two-thirds of the Board of Directors, the Library Board of Trustees and the Rancho Cucamonga City Council. Upon any such winding up, the assets of this Foundation shall be distributed exclusively for such purpose or purposes, as are consistent with the purpose of the Foundation. CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: September 5, 1996 TO: President and Members of the Library Board of Trustees Jack Lam, A.I.C.P., City Manager FROM: Deborah Kaye Clark, Library Manager SUBJECT: APPROVAL OF CALTAC AWARD NOMINEES RECOMMENDATION: That the Library Board approve applying for a CALTAC (California Association of Library Trustees and Commissioners) Award for the nominees recommended by staff: Business, community organization or individual making a significant financial or inkind contribution to a library or library program. FRIENDS OF THE RANCHO CUCAMONGA PUBLIC LIBRARY Elected local, state or federal official from California for special support or promotion of legislation to benefit libraries and/or library services. DIANE WILLIAMS, COUNCILMEMBER Individual for outstanding or volunteer service to a library. SHEILA RIGGS KEELING, VOLUNTEER COORDINATOR BACKGROUND: Each year, the CALTAC organization recognizes individuals and groups in the categories listed above for extraordinary service to libraries. The application can be based on years of work, but requires emphasis on the last two fiscal years involvement. The applications recommended will focus on the nominees assistance in starting up the new library and the first critical year of operations. FISCAL IMPACT: None. otfully submitted, Deborah Kaye Clar~ I Library Manager ~ CITY OF RANCHO CUCAIVIONGA STAFF REPORT DATE: TO: FROM: SUBJECT: September 5, 1996 President and Members of the Library Board of Trustees Jack Lam, AICP, City Manager Deborah Kaye Clark, Library Manager BUDGET REPORT FOR AUGUST RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A*, titled Revenue Report August 1996 attached for your review. Schedule B, titled "Balance Sheet July through August FY 1996/97" will be available at the meeting. Schedule C*, titled "Library Expenditures 1996/97" is an accounting of all funds expended so far this fiscal year, showing 19% of library funds expended or encumbered at 17% into the fiscal year. Also included are the expenditure figures for Literacy and Redevelopment Agency funds. ectfully submitted, Deborah Kaye Cla~2/ Library Manager * Updated through August 29, 1996 REVENUE REPORT August 1996 FINES & FEES MEDIA RENTALS LIBRARY SALES REF SERV. August1 $227.45 $219.82 $0.00 $0.00 Augur2 $118.15 $170.59 $0.00 $0.00 August 3 & 4 $316.50 $303.04 $2.78 $0.00 $0.00 $0.00 $0.00 $0.00 August 5 $358.04 $239.31 $5.57 $2.00 August 6 $251.00 $215.20 $0.00 $0.00 Augu~ 7 $308.50 $175.67 $0.00 $5.00 Augu~ 8 $216.07 $180.79 $0.00 $4.78 Augur9 $107.55 $162.18 $2.78 $0.00 August 10 & 11 $307.50 $291.00 $0.00 $4.00 $0.00 $0.00 $0.00 $0.00 August 12 $302.24 $188.41 $0.00 $0.00 August 13 $297.80 $194.28 $0.00 $0.30 Augu~ 14 $275.03 $204.47 $0.00 $2.93 August15 $228.69 $181.73 $0.00 $3.00 August16 $118.05 $150.89 $0.00 $0.00 August17 & 18 $353.90 $279.45 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 August19 $303.70 $206.58 $0.00 $0.00 August20 $351.51 $196.07 $0.00 $7.00 August 21 $282.17 $177.97 $0.00 $0.00 Augu~ 22 $234.04 $152.54 $0.00 $0.00 August 23 $148.30 $167.14 $0.00 $2.00 August 24 & 25 $297.40 $257.91 $0.00 $6.00 $0.00 $0.00 $0.00 $0.00 August26 $229.65 $187.06 $0.00 $0.00 August27 $276.00 $188.25 $0.00 $1.05 August 28 $215.60 $185.45 $0.00 $5.00 August29 $265.94 $211.90 $0.00 $3.00 August30 $0.00 $0.00 $0.00 $0.00 August31 $0.00 $0.00 $0.00 $0.00 TOTALS: $6,390.78 $5,087.70 $11.13 JULY TOTALS $6,759.96 $5,002.46 $22.25 % CHANGE -5% 2% -50% TOTAL INCOME: $11,940.02 TOTAL LIBRARY INCOME $11,546.54 Daily Average Fines Daily Average Media Daily Average Sales Daily Average Aps $220.37 $175.44 $0.38 $9.48 $405.67 ($557) $14,046 $1,760 $1,203.00 DALLY TOTALS GAIN/LOSS ON PRO J: PERSONNEL EXPENSES Part time Salaries GAIN/LOSS ON PRO J: 95/96 Proj: $253.91 $150.51 $3.09 $16.13 $423.64 $15,806 BALANCE $46.06 $63.00 DONA- TIONS SALES TAX $0.00 $16.93 $0.00 $13.16 $0.00 $23.68 $0.00 $0.00 $0.00 $18.87 $0.00 $16.55 $0.00 $13.59 $0.00 $13.96 $0.00 $12.79 $0.00 $22.50 $0.00 $0.00 $0.00 $14.59 $0.00 $14.97 $0.00 $15.78 $0.00 $14.02 $0.00 $11.61 $0.00 $21.55 $0.00 $0.00 $0.00 $15.92 $0.00 $15.17 $0.00 $13.78 $8.77 $11.77 $0.00 $12.86 $0.00 $19.84 $o.oo $o.oo $0.00 $14.44 $0.00 $14.50 $0.00 $14.30 $2.10 $16.35 $0.00 $0.00 $0.00 $0.00 $10.87 $393.48 $10,026.51 $376.48 Schedule 31 LIBRARY EXPENDITURES 1996/97 PERSONNEL 1100 REGULAR SALARIES $372,270 1200 OVERTIME SALARIES $1,000 1300 PART TIME SALARIES $205,480 1900 FRINGE BENEFITS $141,750 TOTAL PERSONNEL $720,500 OPERATIONS 3100 TRAVEL & MEETINGS Conferences Corwin workshops Karatsu-workshops Meeting Supplies Clark-meetings Hood $2,500 3300 MILEAGE Auto Allowance Reimbursement Garcia Pages Hood Corwin Tobin $3,800 $3,000 $800 3900 MAINTENANCEIOPER Printing/Postage Printing Postage $136,710 $4,OOO JUL AUG TOTALS SPENT PE FUNDS % % OF CATEGOR REMAININ SPENTYEAR 17% $7,612 $14,539 $22,152 $22,152 $350,118 6% $0 $0 $0 $0 $1,000 0% $3,412 $14,046 $17,458 $17,458 $188,022 8% $11,813 $11,813 $23,625 $23,625 $118,125 17% $22,837 $40,398 $63,235 $63,235 $687,265 9% $0 $0 $0 $0 $220 $0 $22O $250 $250 $500 $0 $0 $20 $20 $40 $0 $0 $11 $11 $0 $0 $16 $14 $3 $220 $2,280 9% $551 $3,249 15% $500 $2,500 17% $51 $749 6% $51,160 $85,550 37% $16 $3,984 O% Office Supplies $18,000 $10,379 $7,621 58% Cataloging Supplies $2,069 $103 $2,172 Farrs $0 Photo House $0 8 Ave. graphics $0 Office Depot $8,000 $8,000 Laminating supplies $194 $194 Hardware $0 Reimbursements-office $0 Petty Cash $0 Computer supplies $0 Stationary $0 Federal Express $14 $14 Board Supplies $0 Special Program Supplies $5,000 $277 $4,723 6% Children's Supplies $229 $229 Children's Programs - Friends $0 Cassettes for Hist. Grant $0 Software $0 Summer Reading Program (FR) $48 $48 Creation of Foundation $0 Literacy Projects $0 Volunteer Supplies $0 Business Friends $0 Reference On-line $0 Advertising/Promotions $0 $440 ($440) ERR National Library Week - Friends $0 Foundation Board recruitment $440 $440 Books/Materials $85,000 $37,034 $47,966 44% Bookstore rush $1,174 $65 $1,238 Childrens Books $14,041 $14,041 Adult Books $15,030 $15,030 Reference Books $156 $993 $1,149 Reference CD's $360 $360 Circulating Instructional CD's $0 McNaughton Books - Friends $0 Large Print Books - Friends $1,877 $1,877 Books on Tape - Friends $0 Video CD's (music) Literacy Magazines/Publications Training Bindery Collection Agency $6,210 $500 $1,000 $2,000 $2,325 $1,000 $2,013 $14 $1,000 $2,339 $1,000 $0 $2,013 $0 $1,000 $0 $2,013 $0 $1,000 $0 $4,197 $500 $0 $2,000 32% 0% 100% 0% 3912 MAINTENANCE DEPT Janitorial Supplies Facility Maintenance supplie Sinclair Paint Familian Pipe Supply Mountain View Glass R&R Electric Trash Receptacle Owen Electric Graffiti Removal Supplies Landscape Maint. supplies Water/Fire Service $11,830 $4,260 $5,630 $0 $200 $1,300 $440 $3,000 $273 $500 $1,000 $500 $500 $3,000 $273 $500 $1,000 $0 $500 $0 $500 $0 $0 $0 $5,773 $3,000 $273 $0 $0 $0 $0 $6,057 $1,260 $5,357 $0 $200 $1,300 $440 49% 7O% 5% 0% 0% 0% 3956 DUES American Library Assoc. California Library Assoc. Inland Library system $2,100 $450 $150 $1,500 $125 $0 $125 $0 $125 $0 $125 $0 $1,975 $450 $25 $1,500 6% O% 83% O% 3960 GENERAL LIABILITY $3,530 $3,530 $0 100% 6028 CONTRACT SERVICES $67,530 Offic Equip/Maintenance $3,500 Book Processing & OCLC $23,000 Technology Maintenance $7,000 Telephone Maintenance $3,000 Computer Tech Services $31,030 $24,881 $3,676 $10,236 $3,676 $10,236 $0 $0 $24,881 $38,793 $3,676 $10,236 $0 $0 $24,881 $28,737 ($176) $12,764 $7,000 $3,000 $6,149 57% 105% 45% 0% 0% 80% 6032 CONTRACT SERVICES $59,300 Janitorial Services $16,000 $8,000 Security Service $3,360 $2,500 $8,000 $2,500 $33,313 $8,000 $2,500 $25,987 $8,000 $860 56% 50% 74% Elevator Service HVAC Electrical Glass replacement Locksmith Plumbing Pest Control Fire/Life Safety Structural/Roof Exterior Grounds Maint. Telephone Contract $6,160 $14,500 $4,160 $2,000 $o $2,000 $670 $670 $2,910 $6,87O $1,500 $14,500 $4,0O0 $1,000 $500 $900 $413 $2,848 $1,500 $1,500 $4,660 $14,500 $14,500 $0 $4,000 $4,000 $160 $1,000 $1,000 $1,000 $5OO $5OO ($500) $0 $0 $2,000 $900 $900 ($230) $0 $0 $670 $0 $0 $2,910 $413 $413 $6,457 $2,848 24% 100% 96% 50% ERR 0% 134% 0% 0% 6% 7047 COMPUTER EQUIP. $0 $0 $0 $0 ERR 8019 TELEPHONE 989-8277 (Rotary line) 181-1185 (T1 line) 948-9900 980-0871 (EMS & Security) 980-4361 (Elevator) 989-2036 (Telecirc) 987-3271 (Irrigation Sprink.) 989-6904 (Public Fax) MCI $15,000 $1,571 $407 $407 $214 $214 $428 $441 $441 $53 $52 $105 $26 $26 $52 $o $26 $26 $52 $34 $33 $66 $20 $20 $13,429 10% 8021 WATER UTILITIES $4,000 Inside Use $0 Landscaping $0 $0 $4,000 0% 8022 ELECTRIC UTILITIES $60,000 $4,783 $4,783 $4,783 $45,217 10% TOTAL LIBRARY BUDGET $1,076,800 $110,609 $91,764 $202,373 $203,055 $873,745 19% REDEVELOPMENT EXPENDITURES FY 1996/97 July Materials Books Magazines Videos CD's Citizen Printer for self check Sub Total $95,000 $0 Plans/Designs Literacy remodel Sub Total $8,500 $8,500 Furnishings/misc. Study Carrell Custom cabinet Changing tables for rest. $5,000 $1,041 Sub Total Aug TOTALS $412 $412 TOTALS FUNDS % % OF SPENT REMAINING SPENT YEAR 17% $412 $94,588 0% $0 $0 $0 $0 $412 $0 $8,500 $0 100% $8,500 $1,041 $3,959 21% $1,041 $0 $1,041 $100,000 $1,041 $412 $9,541 $98,547 10% LITERACY EXPENDITURES JUL 1996/97 CITY VERSION PERSONNEL 1100 REGULAR SALARIES $21,210 $1,768 1900 FRINGE BENEFITS $7,850 $654 TOTAL PERSONNEL $29,060 $2,422 OPERATIONS 3100 TRAVEL & MEETINGS $800 3300 MILEAGE $200 $67 3900 MAINTENANCEIOPER $5,000 Printing/Postage $2,000 Printing Postage Office Supplies $1,500 Instructional Materials $1,500 $70 5910 LIBRARY OVERHEAD $7,670 8028 CONTRACT SERVICES $46,500 Literacy Coordinator $41,500 $20,712 Tutor Training $5,000 Telephone Contract $0 8019 TELEPHONE $1,200 7047 COMPUTER EQUIPME $0 TOTAL LITERACY BUDGET $90,430 $23,271 AUG TOTALS SPENTPE FUNDS % % OF CATEGOR REMAININ SPENTYEAR $1,768 $3,535 $3,535 $17,675 17% $654 $1,308 $1,308 $6,542 17% $2,422 $4,843 $4,843 $24,217 '17% 17% $0 $0 $800 0% $67 $67 $133 34% $70 $4,93O 1% $0 $0 $2,000 0% $0 $0 $0 $0 $70 $70 $0 $0 $20,712 $25,788 45% $20,712 $20,712 $20,788 50% $0 $0 $5,000 0% $0 $0 $0 $1,200 0% $0 $0 $0 ERR $2,422 $25,692 $25,692 $64,738 28% $1,500 O% $1,430 $7,670 CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: September 5, 1996 TO: President and Members of the Library Board of Trustees Jack Lam, A.I.C.P., City Manager FROM: Deborah Kaye Clark, Library Manager SUBJECT: SELECTION OF FINAL DATE FOR TELETHON RECOMMENDATION: That the Library Board select either the March or the April date for the Telethon. BACKGROUND: In delaying the date of the Telethon, on the advise of staff, the Library Board selected National Library Week (April 13th through 20th) as the ideal time to schedule this major fundraising event. Relying on the national publicity that the American Library Association campaign will create, the Library Board determined that the Telethon theme would be based on the National Library Week theme, Kids Connect ~ the Library. In a subsequent telephone discussion, Executive Producer Bill Anthony pointed out that April (due to tax time) was the absolute worst time of year to conduct a fundraiser. In looking at a March vs. an April date, staff developed two timelines, with advantages and disadvantages for each. In staffs view, either date is acceptable. If the Telethon is held A~ril 18th & 19th Celebrity Auction: Solicitation begins for celebrity items September 1 Donor Wall Art Contest: Opens September 15, closes December 15 Posters Available: October 1 Pennies for Pages: Begins October 1, closes March 31st Youth Talent Show/Video Contest solicitation begins October 1, closes February 28th Solicitation of businesses/service clubs for support begins November 1; follow-up calls through November & December Water Department Mailout solicitation to residents: December Sponsorships for printed program; solicit in January & February Amateur acts scheduled for try-outs: February Donor Wall unveiled in March National Library Week April 13th through 19th Telethon April 18th Advantages: National promotion, lengthier planning period, longer opportunity for Pennies for Pages program; National Library Week programs could be taped for telethon broadcast. Disadvantages: Three days after taxes are due. This would be true every year. 38 If the Telethon is held March 21st & 22nd Celebrity Auction: Solicitation begins for celebrity items September 1 Donor Wall Art Contest: Opens September 15, closes December 15 Posters Available: October 1 Pennies for Pages: Begins October 1, closes February 28 Youth Talent Show/Video contest solicitation begins October 1, closes January 31 st Solicitation of businesses/service clubs for support begins November 1; follow-up calls through November & December Water Department Mailout solicitation to residents: December Sponsorships for printed program solicit in January & February Amateur acts scheduled for try-outs: February Donor Wall unveiled by March 15 Telethon - Kick offfor National Library Week March 21-22 National Library Week April 13th through 19th Advantages: Technology and Discovery Center could open during National Library Week; greater income potential; Ray Bradbury might be available to open telethon. Disadvantages: Shorter planning timeframe; if donor wall is awarded, shorter time frame to have operational; tight timeframe for opening the Technology and Discovery Center. FISCAL IMPACT: Undetermined. t~spectfully submitted, Deborah Kaye la(r4~fl Library Manager 39 CITY OF RANCHO CUCAIVIONGA STAFF REPORT DATE: September 5, 1996 TO: President and Members of the Library Board of Trustees Jack Lam, A.I.C.P., City Manager FROM: Deborah Kaye Clark, Library Manager SUBJECT: APPROVAL OF "PENNIES FOR PAGES" CONCEPT PROGRAM RECOMMENDATION: That the Library Board approve the concept of the program "Pennies for Pages" and authorize the Library Manager to present the concept to the School Superintendents of Rancho Cucamonga for further development amongst both school and library staff. BACKGROUND: The decision to use the National Library Week theme of"Kids Connect ~ the Library" sparked a thought amongst staffthat perhaps a joint school and library fundraiser to be called "Pennies for Pages" might work in this community. "Pennies for Pages" would involve students obtaining sponsorship for their reading activities. Family members, parents, even local businesses could pledge a number of pennies for each page a youngster would read. The program would be promoted as part of the larger telethon and "Kids Connect" program. The Library would be supplying the posters and art work. Schools would supply paper and photocopies. Both school and public library staff could share in recording progress. All funds raised would be spent on school curriculum resources for kids. However, staffwould recommend a 50/50 split of funds earned, with both public and school libraries allowed an equal share. The purpose of the program is to raise funds for school materials, to increase the awareness of the telethon event through strong involvement of the schools and to help create high levels of interaction between school and public library staffs. FISCAL IMPACT: Costs we spend should balance with what we earn. fR~e pectfully submitted, ~. Deborah Kaye CI'~clO~ { Library Manager"-..~d 40 CITY OF RANCHO CUCAIVIONGA STAFF REPORT DATE: September 5, 1996 TO: President and Members of the Library Board of Trustees Jack Lam, A.I.C.P., City Manager FROM: Deborah Kaye Clark, Library Manager SUBJECT: AUTHORIZATION OF FOUNDATION BOARD SELECTION SUBCOMMITTEE TO APPROVE FINAL CANDIDATES FOR LIBRARY FOUNDATION BOARD RECOMMENDATION: That the Library Board authorize the Foundation Board Selection Subcommittee (Howdyshell /Swistock), to approve final candidates for the Foundation Board. BACKGROUND: The Bylaws of the Foundation Board state that the Board must approve the proposed Directors prior to Councils' appointment (if we follow recommended revised Bylaws to be voted on at this meeting under Consent Agenda) or that the Board appoint the proposed Directors after review and approval by City Council (if we follow current Bylaws). Either action would require a Special Meeting of the Library Board be called to approve the list of Directors or a delay until the next Regular Board Meeting. The Bylaws were written prior to the creation of a joint Council/Library Board committee to oversee interviews and selection. Based on the current process, which allows input for the Library Board through two Boardmembers to participate in all interviews, staff recommends that the Board speed the process along by assigning the Library Board's authority to approve selection to the Subcommittee. With this action, the list created by the Joim Committee can be taken directly to Council for appointment. FISCALIMPACT: None. (~ctfully submitted, Deborah Kaye Library Manager 41 CITY OF RANCHO CUCAIVlONGA STAFF REPORT DATE: September 5, 1996 TO: President and Members of the Library Board of Trustees Jack Lam, A.I.C.P., City Manager FROM: Deborah Kaye Clark, Library Manager SUBJECT: CONSIDERATION OF DRAFT SPONSORSHIP POLICY AND SPONSORSHIP OPPORTUNITY WITH "DISCOVERY TOYS" RECOMMENDATION: That the Board review the proposed policy on Sponsorships and determine if this is the direction they wish to follow in the pursuit of business sponsorships for library programs. It is also recommended that the Board review existing correspondence between Discovery Toys representative Cheri Lynn Gregory and discuss whether the wish to pursue, modify or reject the current tentative proposal for sponsorship. BACKGROUND: The attached article on corporate sponsorship, originally shared with the Board in December of 1995, reflects the current thinking on this still new library fundraising concept. Several major libraries, including San Francisco, San Antonio and Brooklyn are working with sponsorships to varying degrees. The Library Board requested staff to create a policy to deal with corporate sponsorship. The attached draft policy reflects staffs' enthusiasm for working with the corporate world, but also the concerns. Staff supports and recommends a sponsorship program only as long as the right of selecting or rejecting sponsors remains under the control of the Library Board of Trustees. Cheri Lynn Gregory, representing Discovery Toys, read of sponsorship opportunities in a recent edition of the Chamber of Commeree Newsletter. Staff met with Ms. Gregory, discussed possible terms, and generated the first letter of proposal. (Attached). In all discussion and correspondence, final approval of this concept was contingent on acceptance by the Board of Library Trustees. FISCAL IMPACT: Potential increase in revenue ranging from $1,000 to $5,000 per year. (4~ectfully submitted, Deborah Kaye Clark ~ Library Manager 42 Funding I 1023 Corporate Sponsorship: The New Direction in Fundraising LIKE ALA'S NEW FUND FOR AMERICA'S LIBRARIES, NONPROFITS OF EVERY VARIETY ARE LEARNING NEW WAYS TO FORAGE FOR MARKETING DOLLARS ~C ponsorship is not a new thing," says Chris- topher T. Dunworth, president and CEO of the New World Symphony in Miami Beach. "Partnerships with corporations go back 50 to 100 years with some symphonies.' For libraries, they go back most notably to the 35-year period beginning in 1889 when 1,679 public library build- ings were constructed through the philanthropy of industri- alist Andrew Carnegie. American Libraries recently talked about fundraising to Dunworth and other development experts representing a variety of nonprofit organizations, including libraries, across the country. They all agreed that philanthropy has entered a new era in which "sponsorship" and "cause-relat- ed marketing" are the new names for an old game. The cen- tral fact that successful nonprofit organizations have to recognize is, as Dunworth put it, ~Philanthropic pockets are not as deep as marketing pockets." Nonprofit/corporate partnerships 1990s-style are still de- fining themselves, and the entry of ALA into the main arena prompted some members of the Association to question the ethos of sponsorship (AL, July/Aug., p. 657). When Amer- itech Library Services sponsored the ALA Annual Confer- ence opening session this year after contributing an undisclosed six-figure sum to the Fund for America's Libraries (see sidebar), the program became the Ameritech Opening General Session and Ameritech CEO Richard Notebaert got five minutes at the podium. Libraries need private funding Some members of ALA Council objected to what they saw as the "secrecy" and "commercialism" of the Ameritech deal, despite the explanations of ALA Executive Director Elizabeth Martinez that the Association--and many libraries--have been involved in de facto sponsorship for years, bht often on the short end'of the stick. Asked how she would advise skeptical librarians, Sheri- lyn Thomas, executive director of the Library Foundation of San Francisco, where she managed a $30-million cam- American Libraries · November 1995 By Leonard Kniffel paign for a new main library, said, ~You have good reason to be skeptical because they want something from you, and you are right to be engaged with the question of selling libraries to corporations." Thomas is quick to add, however, that "there's no ques- tion that you are going to need private funding of some sort to maintain good library systems in America in the next de- cade or two. And if you are going to need it, then become proactive, get trained, work to make sure you make good decisions for your institution and that you are not being ruled by detrimental forces from the outside." ~ Robert Prazmark is managing sponsorship sales, television production, and broadcast representation for the client behind him--the Smithsonian Institution, on the occasion of its l$Oth anniversary in 1996. 43 1024 I Funding "Companies are going to be knock- ing at your door," Thomas advises. "and you're either going to be driven by the program or you're going to drive the program, and libraries need to address that in a very concerted way in the next year." "There are lines we won't cross," Tho- mas says. "We won't put banners in the children's center endorsing a product, for instance. Sponsors don't get every- thing they want, but you have to realize they are trying to market a product and you're not going to get the money if you don't give them some marketing benefit. Will we give out coupons in the chil- dren's center or products at a special event? Yes we will." The dollar value of a reputation ~'Libraries have to understand that their good name, their good reputation in the community, is worth money," says Maria-Eugenia Cossi0-Ameduri, Latest in the Popular 101 Micro Series 303 CD-ROMs to Use in Your Library: Descriptions, Evaluations, and Practical Advice 101 Micro Series Patrick R. Dewey "How do I choose from more than 10,00 CD-ROMs on the market when my budget only allows a few?' Librarian and software expert Dewey lends guidance with succinct reviews of nearly 270 CD-ROM packages and series--and references to dozens of others--all especially suitable for libraries. Organized by subject for e~sy access, entries include vendor price, platform and hardware requirements, and availability of network versions. You'll welcome the vital, evaluative information about content, searching features and capabilities, and the level of use sophistication required. A bibliography and vendor directory are appended. Recommendations cover diverse subjects, including: Art andMusic · Business * Careers · Education * Health and Nutrition * Literature · Maps * Newspaper and Periodical Indexes · Statistical Data. Patrick Dewey's popular ALA Editions' guides 101 Desktop Publishing & Graphics Programs [1993), 202(+) Sof~vare Packages to Use in Your Library )1992), and 101 Microcomputer Projects to Do in Your Library (1990) are Ihree of more than sev- enteen books he's authored on computers, interactive flct/on, elec- tonic bulletin boards, and comic books. Director of Maywood (ILI Public Library District, Dewey elsa teaches computer applications at Rosary College School of Library and Inlormation Science. t $30.00pbk. · AL.A, Members $27.00 Approx. 385p. · 1995 ALA Order Code 0666-4-2013 To Order, Call !-800-545-2433 and press 7 AI.AEditions Amedcan llbn~ry Association Order Fulfillment 155 N. Wacker Drive · Chicago, IL 60606 who retired last month as executive director of the San Antonio Public Library Foundation. The foundation's Enrichment Campaign contributed $10 million to the enhancement of the new Central Library (AL, July/ Aug., p. 635) by capitalizing on that good name. ~Corporations approach libraries because it is going to be beneficial to them to be associated with a good cause," says Cossio-Amedurl, "but it's up to the library to make it a good cause." Never, for any reason, should a library compromise its good name or its mission, she advises. David Evancich, manager of donor marketing for the American Red Cross, points out that endorsement works both ways. "A willingness on the part of the sponsor to enter into a visible relationship with the recipi- ent'' will not exist "if the sponsor doesn't endorse the organization and its work," he says. "There's joint ben- efit and there's joint agreement that the sponsorship is going to be a visi- ble relationship. That also says that the recipient organization is comfort- able with a visible public affiliation with the company or product that is sponsoring." Asked whether or not they would comply with a donor's request that a contribution amount not be publi- cized, all the fundraising officers agreed with Evancich's assessment: "Whether or not the donor wants a gift publicly acknowledged is 100% the donor or sponsor's decision." Robert Prazmark observed, "For a corporation, everything is confidential if it could give a marketing edge to the competition." Prazmark is founder of 21 Marketing, an "event marketing and sponsorship company" whose clients include the Olympics, Delta Air Lines, and the World Wildlife Fund. Nonprofit organizations should be scrupulously up-front about their audited financial statements, said Evancich, and anyone who is curious should be able to check on specific donations. On the other hand, any effort by a sponsor to police expenses, would be, as Thomas observed, "totally inappropriate." Libraries, an emerging market "l'm a big fan of intellectual spon- sorship," says,Prazmark. "A lot of people think I m out of my mind, American Libraries. November 1995~ ~1L but Stair} proje in Ja~ get ti satisl sayin Th. nian ' spom der ti of 21 whicl clnsi' the $ 150ti ry in publi with B~wl New Or impl. says isn't sorst Spo~ corp~ side -I the COIT fort TO; Funding 11025 but when the Smithsonian project blooms in January, get the ultimate satisfaction of saying '1 told you so.'" The Smithso- nian Institution has embarked on a new era of sponsorship un- der the guidance of 21 Marketing, which is the ex- clusive agent for the Smithsonian's 150th anniversa- ry in 1996. The efforts will go public beginning with the Rose Bowl Parade on New Year's Day. On the issue of implied endorse- ment. Prazmark says 'the public isn't fooled. They know that the spon- sorships allow the events to go on." Sponsorship, he says, "means that the corporate philosophy stands side hy side with the organization? New World Symphony President Christopher Dunworth (center) makes a point for members of the orchestra, which enjoys increased financial be~n¢fit~ from partnering with other symphonies through TOPS. "But 1 haven't had a company .yet ask us to ploy it~ theme song," he says. Philanthropy has entered a new era in which "sponsorship" and "cause-related marketing" are the new names for an old game. "1 will do almost anything to expand the mission of the New World Sympho- ny,'' says Dunworth, "but I will not compromise thc mission or the presen- tation "Among thc things he has done: formation of TOPS (The Orchestra PartnerShip), made up of 25 major s? mphony orchestras. To inspire unit,x-, TOPS uses an innovative revenue-shat- ing structure that assures orchestras bringing sponsors into TOPS receive no less than 110% of what they were re- cei',qng from the sponsor before intro- ducing it to TOPS. Where to draw the line in negotiat- ing a sponsorship is wide open for cul- tural organizations to decide. Prazmark recommends "big-time writ- ten guidelines," including a "sponsor- ship manual." At the American Red Cross, written guidelines and contracts are used. These contracts contain parameters for the do- nor's use of the Red Cross logo and the right of ap- proval for related messag- es and promotional material issued by a cor- porate sponsor. Evancich. ,,,,'ho was in the midst of launching a $40-million hurricane relief campaign when he took time to talk to A.}c~ican Libra~ics. said that sponsors want to have a role in the orga- nizalion the}- support. This "is the future of fundraising and the way charities are going to evolve." The most important thing is never to kill the goose that lays the golden egg: "The reason you have attracted a sponsor is because you have a reputa- tion or position in the community and you cannot compromise that," says Dunworth. ",You have to protect your franchise!" "You have the control and you "We are an ir~stilutlon that people love and care about," soys Shcril~ Thomas, Library Foundation of San Francisco. The cio, has 450,000 public library card holders and "that's worlh a lot to a lot of people.' American Libraries * November 1905 )0261Funding should keep it," warns Cossio-Amcd- uti. "It's a business contract, but you should never give up your mission." Bankable strengths A~ncrican Libraries asked the nonli- braD' fundraising experts to speculate on the bankable strengths of the Fund for America's Libraries and on the "cause" of libraries in general. Invariably they cited the traditional library role, suggesting that it is time for libraries to cash in on goodwill investments they have been making for decades. Evancich replied, "YQu will find your strengths in the area of educa- tion, child development." and the pub- lic's perception that "the fibrary is a cornerstone of the community." "The very fact that America has to learn to read is a great thing for libraries to take on," said Dunworth, suggesting that libraries link together for a national profile. ~lt's not dissimi- ALAEdifions At A[A Editions, we draw on the unmatched resources of the American Libnu'y Association--plus more than a century's experience in publishing solutions to problems -- to be your publisher for all seasom. ALA Editions leads the way to the frontiers of services and technology. Our award-winning products provide the most authoritative information and the most innovative, timely ideas to professionals worldwide--shaping and defining the future of the field. And as the new millennium speeds our way, we are rewing up with products---electronic and other nonprint formats as well as-books--that go beyond mere informa- tion to help you and your patrons face the future and all its uncenainities. We are in the business of sharing expertise. Each year through ALA Editions, some 100 leaders and specialists in the library/information field help colleagues around the world. In return, they earn royalties and the gratitude of their readers. If you feel your know-how would lead to a timely project and are willing to meet our high publishing standards, call or write for our free proposal guideliner~ Editorial Department ALA Editions American Library Association 50 East Huron Street Chicago, IL 60611 800-545-2433, ext. 3244 E-mail: K.Walker@ala.org Your Publisher for A I! Seasons "Libraries have to understand that their good name, their good reputation in the community is worth money." --Maria-Eugenia Cossio-Ameduri, San Antonio PL Foundation lar to each of us sitting at our own PCs and linking up to the World Wide Web to accomplish larger goals." "Look at the 'It's cool to be smart' theme at Microsoft," observed Prazmark. "This is a brand new mar- ketplace emerging." He also suggested that the Fund for America's Libraries' fundraising power is "in the sum of its parts"--namely, the 116,000 libraries in the U.S. -:. ASSISTANCE AVAILABLE THE FUND FOR AMERICA'S Libraries provides information and technical assistance on all facets of library fundraising. The goals of the fund are to: obtain financial and material resources to support the mission of the American Library Association; be a catalyst for change within the library world, pro- viding ideas and funding for pilot projects that put libraries at the fore- front of information service; develop, fund, and implement cooperatively with the ALA Executive Board a pri- oritized list of projects that promote and improve library and information services; promote excellence for libraries and fibrarianship through scholarships, granm, and fellowships; and support AI~ Goal 2000, a five- year plan to position the Association for the information age. If your library needs technical assis- tance in the area of .sponsors}tips, or if you would like to join the Sponsorship Consortium of public libraries for the exchange of information and partici- pation in nadonal opportunities, contact Patricia Martin, vice-presi- dent [or development and sponsor- ship, at the Fund for America's Libraries, c/o the American LibraD, Association, 800-545-2433, ext~ Amcrican Libraries * November 1995 46 R A N PUB C H 0 C U C A M O N G A L I BRARY August 29, 1996 Cheri Lynn Gregory Discovery Toys 14126 Tuolumne Court Fontana CA 92336 Dear Ms. Gregory, Renee Tobin and I enjoyed the opportunity to meet together and discuss various options of how the Library and Discovery Toys can work together for our mutual benefit. Expanding on some of the ideas we discussed, here are possibilities for you to consider: Sponsorship of Preschool Storytime For an 8 week series: $300 For a 16 week series: $500 For a 48 week series (entire year) $1,000 In return for sponsorship we will do the following for the term of sponsorship: * Have Discovery Toys catalogs on hand for anyone who requests one * List Discovery Toys on the Children's Monthly calendar as a sponsor for Storytimes * List Discovery Toys as the sponsor on the Storytime fliers listing program dates and themes * List Discovery Toys in our Home Page under Storytimes us a corporate sponsor We will do the following for 1 year: * Have copies of Discovery Toys'parenting fliers available both in Children's and in our Family Literacy area * List Discovery Toys in our Home Page in the special list of sponsors and sponsorship opportunities 47 7368 Archibald Avenue · Rancho Cucamonga, CA 91780 * (909) 948-9900 * Fax (909) 989-896 Sponsorship of the CD Rom Collection: This opportunity involves the donation of programs, rather than cash. In return for two copies of each CD Rom program available through Discovery Toys, the Library will provide the following for one year: * Have Discovery Toys catalogs on hand at the location of the collection * List Discovery Toys as a corporate sponsor on the fliers describing the new collection and giving examples of the programs it will contain * List Discovery Toys in our Home Page in the special list of sponsors and sponsorship opportunities Please let me know if you are interested in pursuing either or both of the above options. As I believe I explained at our meeting, this is a new program for us and any agreement must go to the Board of Library Trustees for approval. Their next meeting is September 5th, so I need a response from you or a counter offer prior to that date. We enjoyed meeting with you, and hope we can work together now and in the future, even as we understand that we are exploring new territory for library/business partnerships. cerely, ~,~ Deborah Kaye {L~gark} Library Directo' r '~ 48 REVENUE REPORT FINES MEDIA LIBRARY REF DONA- August 1996 & FEES RENTALS SALES SERV. TIONS Item C 2 Schedule A SALES TAX August 1 $227.45 $219.82 $0.00 $0.00 $0.09 $16.93 August 2 $118.15 $170.59 $0.00 $0.00 $0.00 $13.16 August 3 &4 $316.50 $303.04 $2.78 $0.00 $0.00 $23.68 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 August 5 $358.04 $239.06 $5.57 $2.00 $0.00 $18.87 August 6 $251.00 $215.20 $0.00 $0.00 $0.00 $16.55 August 7 $308.50 $175.67 $0.00 $5.00 $0.00 $13.59 August 8 $216.07 $180.79 $0.00 $4.78 $1.00 $13.96 August 9 $107.55 $162.18 $2.78 $0.00 $0.00 $12.79 August 10 & 11 $307.50 $291.00 $0.00 $4.00 $0.00 $22.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 August 12 $302.24 $188.41 $0.00 $0.00 $0.00 $14.59 August 13 $297.80 $194.28 $0.00 $0.30 $0.00 $14.97 August 14 $275.03 $204.47 $0.00 $2.93 $0.00 $15.78 August 15 $228.69 $181.73 $0.00 $3.00 $0.00 $14.02 August 16 $118.05 $150.89 $0.00 $0.00 $0.00 $11.61 August 17 & 18 $353.90 $279.45 $0.00 $0.00 $0.00 $21.55 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 August 19 $303.72 $206.58 $0.00 $0.00 $0.00 $15.92 August 20 $351.51 $196.07 $0.00 $7.00 $0.00 $15.17 August 21 $282.17 $177.97 $0.00 $0.00 $0.00 $13.78 August 22 $234.04 $152.54 $0.00 $0.00 $8.77 $11.77 August 23 $148.30 $167.14 $0.00 $2.00 $0.00 $12.86 August 24 & 25 $297.40 $257.91 $0.00 $6.00 $0.00 $19.84 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 August 26 $229.65 $187.06 $0.00 $0.00 $0.00 $14.44 August 27 $276.00 $188.25 $0.00 $1.05 $0.00 $14.50 August 28 $215.60 $185.45 $0.00 $5.00 $0.00 $14.30 August 29 $265.94 $211.90 $0.00 $3.00 $2.10 $16.35 August 30 $194.25 $186.61 $0.00 $2.00 $2.00 $14.36 August 31 $171.35 $218.13 $0.00 $0.00 $0.00 $16.87 TOTALS: $6,756.40 $5,492.19 $11.13 $48.06 JULY TOTALS $6,987.07 $5,206.87 $25.03 $65.00 % CHANGE -3% 5% -56% -26% $13.87 $424.71 $10,029.21 $392.47 TOTAL INCOME: $12,746.36 TOTAL LIBRARY INCOME $12,321.65 Daily Average Fines $220.37 Dally Average Media $175.43 Daily Average Sales $0.38 Daily Average APS $9.48 Daily Average Ref. fees $1.55 96/97 Proj: $254.29 $142.86 $o.oo $13.71 $1.43 DALLY TOTALS $407.21 GAIN/LOSS ON PRO J: ($157) $412.29 PERSONNEL EXPENSES Part time Salaries $14,046 GAIN/LOSS ON PRO J: $1,760 $15,806 BALANCE $1,602.63 REVENUE REPORT FINES MEDIA LIBRARY REF DONA- SALES July'1996 & FEES RENTALS SALES SERV. TIONS TAX July 1 $271.00 $181.97 July 2 $297.12 $240.87 July 3 $189.65 $218.34 July 4 - Closed July 5 $143.85 $172.85 July 6 & 7 $259.65 $250.41 $0.00 $0.00 July 8 $397,10 $180.15 July 9 $393.00 $236.92 July 10 $272.84 $198.62 July 11 $242.80 $168.20 July 12 $206.14 $169.64 July 13 & 14 $411.03 $267.34 $0.00 $0.00 July 15 $461.20 $195.47 July 16 $315.26 $217.24 July 17 $340.45 $196.14 July 18 $253.25 $191.68 July 19 $218,95 $138.31 July 20 & 21 $156.35 $270.12 $0.00 $0.00 July 22 $254.35 $170.10 July 23 $251.28 $152.26 July 24 $240.61 $205.40 July 25 $195.91 $180,30 July 26 $178.60 $148.06 July 27 & 28 $263.92 $258,57 $0.00 $0.00 July 29 $245.05 $200.25 July 30 $300.60 $193,25 July 31 $227.11 $204.41 $0.00 $0.00 $11.13 $2.78 $o.oo $o.00 $o.oo $o.oo $o.oo $o.oo $0.00 $0.00 $0.00 $0.00 $2.78 $0.00 0.00 0.00 0.00 0.00 0.00 ;0.00 ;2.78 ;2.78 ;0.00 ;0.00 ;0.00 ;0,00 ;0.00 ;2.78 $0.00 $0.00 $7.00 $2.00 $o.oo $o.00 $4.00 $2.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2.00 $35,00 $2.OO $0.00 $0.00 $0.00 $0.00 $5.OO $0.00 $0.00 $0.00 $0.00 $0.00 $4.00 $0.00 $2.00 TOTALS: $6,987.07 $5,206.87 $25.03 $65.00 JUNE TOTALS $7,297.45 $4,278.74 $11.12 $79.25 % CHANGE -4% 22% 125% -18% TOTAL INCOME: $22,705.65 TOTAL LIBRARY INCOME $22,313.18 Daily Average Fines $232.90 Daily Average Media $173.56 Daily Average Sales $0.83 Daily Average APS $44.68 Daily Average Ref. fees $2,17 96/97 Proj: $254.29 $142.86 $0.00 $13.71 $1.43 $412.29 $7,903 DAILY TOTALS $454.15 GAIN/LOSS ON PRO J: $1,256 PERSONNEL EXPENSES Part time Salaries $7,125 GAIN/LOSS ON PRO J: $778 $0.00 $14.03 $0.00 $18.63 $0.00 $17.78 $0.00 $13.62 $0.00 $19.34 $0.00 $0.00 $0.00 $13.85 $0.00 $18.33 $0.00 $15.38 $0.00 $13.05 $0.00 $13.11 $0.00 $20.66 $0.00 $0.00 $3.65 $15.08 $0.00 $16.97 $0.00 $15.11 $0.00 $14.82 $0.00 $10.69 $0.00 $20.88 $0.00 $0.00 $0.00 $13.15 $10.00 $0.00 $8.36 $16,06 $10,000.00 $14.17 $2.50 $11.44 $2.OO $19.93 $0.00 $0.00 $0.00 $15.50 $0.00 $14.90 $2.70 $15.99 $10,029.21 $392.47 $420.52 $331.26 BALANCE $2,034.08 LITERACY REPORT LIBRARY BOARD OF TRUSTEES AUGUST 1996 Adult Leamer Statistics Assessed Waiting to be Matched Referred (Referred to another agency, Adult Ed., ESL program) 4 10 0 Tutor Statistics Potential Tutors Awaiting Training Tutor Training Workshop Attendance ** Tutor Meeting Attendance ** Social Attendance ** 5O NA NA NA Learner/Tutor Team Statistics Leamer/Tutors Matched (Total) Teams Pending (met less than three times) 18 Additional Information ** These numbers include tutors from Upland STATISTICS Days Open JUL 96 JUL 95 FY 96197 FY 95196 30 30 30 30 Items Borrowed Average Daily % Change Patrona Registered Average Daily % Change Information Qussflona Average Daily % Change Items Classified % Change Volunteer Hours % Change Interfibmry Loan Books Borrowed 58,828 53,344 58,828 53,344 1,961 1,778 1,961 1,778 10% 10% 1,162 1,257 1,162 1,257 39 42 39 42 -8% -8% 7,074 5,259 7,074 10,674 236 175 236 356 35% -34% 1,486 1,789 1,486 1,789 -17% -17% 731 568 731 568 29% 29% 9 0 9 0 ADULT SERVICES Information Questions Average Daily % Change 4,986 3,221 4,986 3,221 166 107 166 107 55% 55% Programs/Classes Attendance # of Sessions Aver. per session 0 0 0 0 0 0 0 0 0 0 0 0 Tours/Group Visits Attendance Number of Tours Attendance 1 I 1 1 50 10 50 10 CHILDRENS SERVICES Inforroafion Questions Average Daily % Change 2,088 2,038 2,088 2,038 70 68 70 68 2% 2% Preschool Storytime Attendance # of Sessions Aver. per session :360 434 360 434 14 13 14 13 26 33 26 33 Aftemchool Storytime Attendance # of Sessions Aver. per session 109 0 109 0 3 0 3 0 36 0 36 0 Special Events Program Attendance # of Sessions Aver. per session 0 202 0 202 0 3 0 3 0 67 0 67 Group Vis;ts to Library Attendance # of Sessions Aver. per session 175 59 175 59 5 4 5 4 35 15 35 15 School Visits by Staff # of Visits 0 0 0 0 0 0 0 0 LITERACY SERVICES JUL 96 JUL 95 FY 96197 FY 95~96 2 NA 2 NA 0 NA 19 NA 9 NA NA NA 0 NA 9 NA Tutom Trained Tutors Matched Tutom waiting for training 0 NA 0 NA 0 NA 19 NA 41 NA NA NA STATISTICS Days Open AUG 96 AUG 95 FY 96~97 FY 95~96 31 31 61 61 Items Borrowed Average Daily % Change Patrons Registered Average Daily % Change Information Questions Average Daily % Change Items Classified % Change Volunteer Hours % Change Interfibran/Loan Books Borrowed ADULT SERVICES Information Questions Average Daily % Change Programs/Classss Attendance # of Sessions Aver. per session ToumlOroup Visits To the Libranj Number of Tours Aver. per session CHILDRENS SERVICES Information Questions Average Daily % Change Preschool Storytime Attendance # of Sessions Aver. per session Aftemchool Storytime Attendance # of Sessions Aver. per session Special Events Program Attendance # of Sessions Aver. per session Group Visits to Libra~j # of Sessions Aver. per session School Visits by Staff # of Visite LITERACY SERVICES Lsemera Matched Leamera waiting for tutors Leamem referred Tutors Trained Tutom Matched Tutors waiting for training 52,760 52,286 111,588 105,630 1,702 1,687 1,829 1,732 1% 6% 977 1,868 2,139 3,125 32 60 35 51 -48% -32% 6,133 5,490 13,207 16,164 198 177 217 265 12% -18% 1,150 969 2,636 2,758 19% -4% 537 550 1268 1118 -2% 13% 4 2 4 2 4,320 3,752 9,306 6,973 139 121 153 114 15% 33% 55 0 55 0 2 0 2 0 28 0 28 0 23 35 23 35 I 2 1 2 23 18 23 18 1,813 1,738 3,901 3,776 58 56 64 62 4% 3% 427 514 787 948 18 18 32 31 24 29 25 31 AUG 96 146 0 255 0 5 0 8 0 29 0 32 0 68 230 58 432 4 4 4 7 15 58 15 62 0 53 175 112 0 2 5 6 0 27 35 19 0 0 0 0 0 0 0 0 AUG 95 FY 96~97 FY 95196 0 NA 0 NA 3 NA 22 NA 50 NA NA NA 4 NA 6 NA 3 NA 22 NA 10 NA NA NA 0 NA 0 NA Item C 2 Schedule B BALANCE SHEET JULY THROUGH AUGUST FY 1996197 Revenues Fines & Fees Media Rentals Sales APS Information Services Fees Misc. Revenues Totals: Part Time Salaries Balance for Year through August Earned $13,743 $10,699 $36 $1,625 $113 $0 $26,217 Spent $21,171 Pr~ected $15,512 $8,714 $0 $836 $87 $0 $25,150 Projected $23,709 Loss/Gain ($1,768) $1,985 $36 $788 $26 $0 $1,067 Loss/Gain $2,538 $3,605 Projected End of the Year Donations: Received ProJected Over/Under $7,193 $35,000 ($27,807) Cheri Lynn Gregory Discovery Toys 14126 Tuolttmne Co~rt Fontana, CA 92336 (9O9) 355-0578 justcheri@aoLcom September 4, 1995 Rancho Cucamonga Public Library 7368 Archibald Avenue Rancho Cucamonga, CA 91730 Attn: Deborah Kaye Clark Dear Ms. Clark, Thank you for the opportunity to meet with you and Renee Tobin last month. It sounds as if there are some exciting possibilities open to us all as we explore sponsorship options! You asked about the Discovery Toys mission statement: Our goal is to serve the needs of the whole child. We sh'ive to provide quality products, services, and opportunities to maximize the growth, self-esteem and human potential of everyone we touch. Our philosophy includes these points: * To provide children and parents with the highest quality developmental products and services available. * To develop effective ways of promoting positive parenting and self-esteem in children around the world, to expand their horizons and promote global unity. * To promote literacy and a life-long love of creative expression, including reading, writing, listening and storytelling. In response to your letter outlining several possibilities, here are the options I'd like to seriously consider: 1. Sponsorship of Preschool Storytime for one year, with the conditions outlined. Additional options: Once we become familiar with the format of the Storytime program, could we provide some of the books and/or craft supplies? As a former teacher myself, could I become trained as a Storytime leader and commit to personally doing a particular 48 week series? 2. Sponsorship of the CD ROM Collection, with the conditions outlined. Additional options: Would there be opportunities during the year to offer software demonstrations/ workshops for parents to attend? Would it be appropriate for my business card or company label to be attached inside the cover of each CD ROM donated? I'm assuming that as we add new CD ROMs to our product line, I would continue to present two copies of each to the Library. Along with this letter you'll find several copies of our current catalog, our software flyer, and our Literacy for Life brochure. Let me know if you need more. I'll look forward to hearing from you once the Board of Library Trustees has discussed these options! Take care, Cheri Lynn Gregory Senior Manager Discovery Toys -k WIDE RANGE OF ACTIVITIES ~k KID-FRIENDLY AND EASY TO USE 'k HIGH IN LEARNING VALUE * RE-PLAYABLE MULTI-AGED CHALLENGES ~k INNOVATIVE AND FUN Software JUMPSTART Boost the pre~re~ulg, begim~ing- i i ~ math and language ar~s sldlls ~dergarten your kh~dergartuer is learning at school. TI~ playfulprogram focuses on a full ye~u' of con- cepts ~n 11 lem'ulng modules. Tel~ng time, identi~ug letter cases, nmldng rhymes, ~~,,: J UldPSTART ~ ....... J UMPSTART ..I..ST.....G..~.A.?~ ....... ~~ 2ND GRAOE :, Mrs. Heres, the friendliest ~ Kids enhance the sirius they of ail first grade teachers, need for academic success helps ldds reird'orce the~' with lesson,s disguised as reaclMg, early math, geogra- fun! Conquerhlg the Ice phy, world cultures, science I Cavern, cracking the Bone and music concepts from Vault and bi.ting offto schooL. Uses storybooks, gm, es a~d painting activi- defend the Solar System offer ldds adventures in writ- ' ties, plus the ~ehool mascot~ Frm~lde the dachshund, ing, higher math, science, ~'anm~ar and U.S. geo~'a- ptw. Features 22 interactive gm~es, challengMg rid- SAMI~IY~S SCIENCE HOUSE With Sanuny, leds are ultmduced ~ e~l~ sci~¢e ¢o~ cept~ by pur~u~g their nat~ul awareness of the wo~d~ knto play as they check in on weather conditions, lem]a about plants and animals, create toys and machines and unearth effects of seasonul changes. No reading needed. Includes a "Together Thne" activity book to share with parents. #$520 Win/Mac CD-ROM $39.98 SCIENCE WITH ADI This multi-CD-ROM package is a comprehensive leam- ulg system that helps to reknforce your child's school curriculum. You thought drill and practice was dull? Not with Adi! This method really helps to bring earth, physical and life sciences to a fun and learnable level. Full-motion video clips and "edumatim~s' are the stars of the Theater Lab. And correctly answered question,s provide learners ~qth a rich collection of tim games as a reward. Adi progran~s are created, evaluated and reviewed by educators. Approp~iate fw~t~ G~ades 2 - 5 #5808 Win/Mac CD-ROM $39.98 Available October I. L A N G U A G E A R T S BAILEY'S BOOK HOUSE Children love to explore language.., that's why this is such a popular program! Early reathng skills are h~ightened tlaough playful interaction and fun-filled activ- ities. Youngsters learn lat~er names, work with upper and lower cas~s, complete rhymes, play with leil~r sounds and creale colorful stories mid cards to share with others. No reading requ~'ed. #5470 Win/Mac CD-ROM $39.98 SPELLING UNGLE Spelling "v~ard' Yobi leads children on a magicul jommey through the spe[~ng jungle. He also offers them help and encouragement, plus speLling tricks and teclmiques, to get them through the m~es of challenging words. There's a special focus on words most frequenlly misspelled by children tiffs age. Yobi even teaches special techniques to improve confidence and long-term memory. Appropriate from 7 years - Elementary Sc)~ool. #~704 Win Diskettes $34.98 #5703 Mac Diskettes $34.98 #5702 Win/Mac CD-ROM $34.98 ENGLISH WITH ADI Loo~/g for a healthy balance between education, exploration and entertailunent to supper[ your child's school curriculum? You've found it with this comprehen- sive Iearnh~g system. Lively exercises and adventures in reading, '~th~g, spelling ,'md study s/elis are graded and rewarded with an exciting collection of satisfying games. And, the more lessons students complete CmTectly, the more games become available as rewards. This anmzthg program was created, evaluated mid reviewed by educators. Offers the drill-and-practice that helps ldds learn...and much, much more! Appropriatefnym Grades2 5. #5807 Win/Mac CD-ROM $39.98 Available October I. GRAMMAR ROCK Ckildren's natural learning styles are wonderfi~lly engaged by the sights, sounds and rhylluns of this interactive musical program. They'll master build- ing blocks of language -- vocabulary, paas of speech, and reading skills -- as they play in rdrt~ fun leamthg centers. Plus they'lI earn tokens for rewm'd trips to the arcade. Best of all, the sldlls they gain will serve as lifelong eomm~mica- tion and confidence-builders. Approprlate from 7 yea~ - Ele,~er~tary Sclwol. #5277 Win/Mac CD-ROM $34.98 THE ADVENTURES OF RICK¥ RACCOON: LOST IN THE WOODS Interactive sto~books are a terrific way for kids to pray with language and tinprove the~' reading comprehension sldlls. Ricky was coqJeveloped with read- h~g specialists. Playem will enjoy pre-readulg and post-readh~g activities and investigate and explore catchy details from the story usulg %Yonder Screens". A rich a~ray of activity options create tim "wow!" value that makes this program one they'll return to agah~ and again. #5785 Mac CD-ROM $34.98 #5786 Win CD-ROM $34.98 E M A T I MILLIE~S MATH HOUSE Counting, exploring shapes and patterns, reco~ai~ng sizes and developing problem-sdiving skills are very important early math skills for young children to develop. With Mitile, they'll play Mth these concepts in a colorful enviromnent filled Mth amusing and age-appropriate sights, sounds and activities. Reading not ~quired. #5460 Win/Mac CD-ROM $39.98 MATH WITH ADI In this comprehensive leamulg system, second through fifth graders create a math lem-ning environment on their deslaop to re,force school cun'iculum in a custom-tai- lored way. ~ere's a rich and fun an'ay of dril]-andipractice modules to cover a progression of concepts: money, calen- 6' 4--,~- dars, numeration, calcalation, measurement, earlygeome- try, data analysis ned more. Lessons are graded and accura- cy comlls toward reward thne hi an exciting collection of interactive games. Easy-to-understand help screens are always available. Multiple CD-ROMs. Appwpriate from Grudes 2 - 5. $39.98 #5809 Win/Mac CD-ROM Available October I. MIGHTY MATH CARNIVAL COUNTDOWN Math takes the center ring as kkidergar~en through second graders build on the foundation they're developing at school. Five circas-themed activities engage players in a fun-filled, concept~riented approach toward addition nad subtraction, pre-multiplication and division, ntanber athiib- utes (odd, even, equal), early geometty nad place value. Appropriate from Grades K - 2 #5882 Win/Mac CD-ROM $39.98 MIGHTY MATH NUMBER HEROES In this exciting math metropolis, third, fourth and fifth graders can round out the concepts they're learning in class through ulvestigation, experimentation mid the power of thinking. Kids play Mth fractions to create aston- ishhig firework displays, explore geometry with the GeoComputer and design a probability machine. A bvely band of superheroes, plus awesome graphics and sound, power-up this program. Approprintefrora Grades3 5. #5883 Win/Mac CD-ROM $39.98 EXPLORATION & PROBLEM SOLVING FREDDI FISHTM AND THE CASE OF THE MISSING KELP SEEDSTM Freddi invites young children to challenge their sldils of observa- tion, spatial thididng, early math and memory as they search the sea for Grm~thna Gmuper's misalng kelp seeds. Undersea explorers MIl find this colorful world enchanting -- it's filled with engagulg characters, music, mystery and funi Filled with fun point-and*click activities. Appropriate,fwm 5 years - Primary School. #~273 Win/Mac CD-ROM $34.98 MADELINE AND THE MAGNIFICENT To raise money and keep her "~ ¢. neighbor from losing his home, Madeline's planning a puppet show. As kids join her on a journey through Paris in search of locations ai~d props, they'll A Learnin~, ~rney build skills hi problem solving, memory, critical thulking and language. Visits to Miss Clavel's classroom will teach over 300 words in French, Spanish and English. Palntkig backdrops, assemblthg puppete and designing invitatioas calls for lots of creatMty. And, they'U learn cooperation, l~/dness and compassion from their beloved herokie. Appropriate from 6 yearn -- Primary School. #~774 Wln CD-ROM $34.98 #5773 Mac CD-ROM $34.98 TRUDY'S TIME & PLACE HOUSE Kids take a huge men- tal leap when they begin to understand concepts like time and place. With Trudy, chil dren learn about analog and digital tki~ekeeping keephig malts in an inti- mated movie. Then they'll use maps and directioas on a wihrlMnd global tour that kicludes #5272 Win/Mac CD-ROM $39.98 I: 'i C A T: H I N I N Players use their mapping and observation skills to make their way through this magical land and track them down. ~,q~ea they do, they're rewarded with a whimsical, musical tm~e. It's problem-solving fun that promotes real spatial development. Does not require reading to be enjoyed. Bonus musical CD included. Bilingual option allows the game to be played in English or Spanish. Appropriate from 4 years - Primary School. #5758 Win/Mac CD-ROM $34.98 PUTT- PUT'r~ SAVES THE Zoo The baby ammals are miss-, rumm~g low and its time to ~ :~ :~. ~1 open the zoo. But kids can help the me~ry PumPutt and his dog, Pep, solve these problems and open on time. It's a playfid, interactive exercise in imagination and ~ ~_~_ critical thinkthg. And, it's filled Mth rich colors, sounds and images using film- quality animation. Features over 500 paint-m/d-click surprises and activities! Appropriate from ~ years - Primary School. #5278WinlMac CD-ROM $34.98 HISTOR¥ THE YUKON TRAIL Would-be geographic explorers and histor- ical time travelers head out to strike it rich h~ the Klondike Gold Rush of 1897. They'll face trails with risks and dangers at every curve. They'll pick a par~er, buy supplies m~d work coopera- tiwly to succeed. Real historical characters, like Jack London, hand out advice as needed and add an engaging lfistofical quality to tile action. Appropriatefrora1Oyears Adult. #S709Win Diskette $34.98 #5708 Mac Diskette $34.98 #$707 WinlMac CD-ROM $34.98 MIXED-UP MOTHER THINKIN' ................................... ............... Key items are missulg from 18 ~ Good ththkers learn quick- mixed-up nursery rhymes. ~ ly, adapt to change easily and accomplish anmzulg things. This program really works to help b~did a strong creative fom~dation. SLx fun-filled activities get kids playing Mth slmpes, patterns, and music to develop problem-solving, criti- cal-thinking and memory skills. There's lots of engag- ing comparison, prediction, recngnition and explo- ration involved. Plus, activities can be set to varying levels, so kids of different ages and abilities can learn and be challenged. App~vprlate fivra 4 yeal~ - Elementat~q School. #8$30Win/MacCD-ROM $39,98 THiMKiN~ Musical exploration is a f inadng way to devel- dp an~ical and crc- just one way to play in sition, mmpflate md create ~ap~c images, dmct 3- miff fun that boosB concentration, ~sualization ~d problem~olving sMlls. THINKINt THINGS 3 Six all-new activities build inemory and problem-solving skills in imaginative ways. To develop programihing skills, kids create their own football half-time show. To strengthen deductive reasoning, they solve the c~e of the empty Fvipple House. To analyze and synthesize information, they join the word of international trade. And to maulpu late special effvcts, they design their own aliem. 71ds award-whiner holps kids exercise their minds in prepa- ration for any field of endeavor. Appropriate fram 8 yaars - Middle School #g271 Win/Mac CD-ROM $39.98 THE LOST MIND OF Exercise every par[ of your brain! The good J Doctor got his mind ~ed up,with his lab rat, ~thbone s. C~ you resolve ~e situation? Solve p~zles, race through m~es, work ~ough x~d-ben~ng congapfio~ ~d m~euver tl~ugh m~ic~ mysteries. Cool 3-D ~ph- ics and super sound add to the ~ng ~ ~at bffilds m~ic~, pmblem-soMng m~d m~ic~ s~lls at no,ce, expe~ m~d geni~ play leve~. No m~ic~ t~ning needed...it's the pattern play that's impo~t. App~priatef~ml2yeam Adult. $$738 Win/~ac ~O-RO~ THE INCREDIBLE MACHINE 3.0 Apply the visual, problem- solving ned logic skills needed for constraction to this on-screen challenge. Play alone or head-to-head as you assess the parts m~d gadgets and Meld them into an unlikely Rube Guldberg-type contraption. It's free- form puzzle play that increases in difficulty wllh each success to remain httriguthg over the long nm. Features 150 puzzle set-ups and a multi-Ihr8uul option that allows the game to be played in Engfish, Spanish, French or German. Appwpriate from 8 years - Adult. #5715 Mac CD-ROM $34.98 #5716 Win CD-ROM $34.98 STRATEGY GAMES OF THE WORLD Mental play that calis for anulysis, planning and critical thinldng develops life skills that will serve your cldid well. With Strategy Games, playep3 match Mrs against a friend or the nhie "Game Masters" available as they play three popular cl0ssics from around the world: Nine Men's Morris, Go-Molto and Mancala. They'll watch m~d learn from dozens of people who describe everyday prob- lem-solving strategies in "Real World" videos. As they apply their strategies and Mn, challenge levels advance. And, if they need help, "Strategy Coaches" are always on call with helpful tips. Appropriate from 8 years - Adult. #527SWin/MacCD-ROM $39.98 THE MAGIC ...... You're the CEO orthe Magic Applehouse, where Abigail Appleseed sells her baked goods. What hal~peus hi this wonderful place is all up to you. Along the way, bm activities and games teach early computing concepts: the basics of word-process- hig, spreadsheets, databases and desktop publishing. Skill levels are easy to set and a hasty 14-page cook- book of Abigail's best sellers is included! Approprhite from 6 y~ars - Middle Sdwol 1~787 Win/Mac CD-ROM $34.98 ~.~i PAWS IN A truly fni~ way to leant to type for the yotmg and the not-so-young! Based on the best-selhi~g "Paws" typing series for schools, here are some rollicking games full of lessons, techniques and exercises that are time-proven to ensure typhig success. The only typing program to feature QuickTime video. Approp* iate from S years Adult. ~782 Mac Diskettes $34.98 ~784 Win Diskettes $34.98 #5781 Win/Mac CD-ROM $34.98 DESKTOP MANAGEMENT KIDDESK FAMILY EDITION Give your kids creative control over their computer envflonment without pulling yoms at risk. Even yotmg children can launch their own programs and learn real- /ge skids ushig KidDesk-- no reading or computer skills required! They'll love the freedom of exploring programs on their own -- and you can enjoy peace of mind lmmving they can't access your programs. #5731 Win/Mac CD-ROM $27.98 All diskettes are 3.5" high density. A mouse is requffed. All PC software requires Sound Blaster or other popu- lar sound-output device. Windows version requires Windows 3. l or higher. All Windows CD-ROMs will run in Windows 95. CD-ROM didves should be double-speed or faster with 4MB RAM (8 MB RAM reconmmnded). "W' indicates Windows m~d "M' indicates Macintosh. TITLE CD DISK PC MACINTOSH Paws in Typing Town W or M MS-DOS 5,0 or later Macintosh SE or later 25 MHz 386 or faster System 7,0 or higher VGA Bailey's Book House W/M Incredible Coloring Kit W/M W or M Lost Mind of Dn Brain W/M Mil[ie's Ma~h House W/M Paws in Typing Town W/M Sammy's Science House WIN Spelling Jungle W/M W or M Storybook Weaver Deluxe* W/M Yukon Trail W/M W or M MS-DOS 5.0 or later System 7.1 or tater 25 MHz or faster lY' or larger color display 486 recommended 4 MB RAM SVGA 256 color display * 5 MB RAM required 4 MB RAM Games of theWodd W/M MS-DOS 5.0 or later System 7.1 or later 33 MHz 486 or faster 13" or larger color display Super VGA (256 colors) 256 colors 8 MB RAM 8 MB RAM OUR SOFTWARE We are so committed to the excellence of our 5 Star Software programs that we fully guarantee your satisfaction. You may return or exchange any program, for any reason, within 30 days. test of ~ ~ and make ~ and their ~ rough-and-tumble ret- action and adventure. Jnforatafion about tile country's history g the s m~d sounds make $34,98 OPENING NIGHT Over ture...Cm'tain.., Lights...Who dunnit? This enthralling program, developed with the Chilth~n's Theater Company of Minneapolis, create, direct and perform in their own mys- r select the scenery, the actom, the ' caf dkect each used tem~hiology, they can cad up the $34,98 commmticatkin center! ). Choose the member may access. Offers access and freedom to explore $27.98 PRINT ARTIST Create your own custom ~ projects for home or ~ office! This easy to-use [~.&-~-~ \'~ graphics pac~ge will help studen~ create c~ds, b~- ~ , nero cr~ sth boo~ ~ ~d more. ~d yonll be ~ able to desio~ s~fione~ L _ dam m~d even b~iness c~ds. Over 6 a~ images ........ ~d exciting ki~ou~ Plus, there's a sm~ se~ch capab~ to hdp yon the creafi~ p~ents ~ appreciate the rich, profes- re ul . e iona whol A~priate.fmm 10 ym~ -AdVt. ~881 Win CD-ROM $59.98 STORYBOOK ............. hitroduce your children to the creative muse with this wondrous toolbox for creating storybooks, fairy tales and legends. Dozens of dazzEng backgrounds and hundreds of drop in images make dodt-yomelf storytelling a very simple, successful and stimulathig parsolt...witich cm~ lead to even more language exploration. Add sounds and songs to bring tile tale to life. A feast for the imagination! Fully bilingual in Spanish and English! AppropriatefromGgears MiddleSchool, #5712 Mac Diskettes $34.98 #5713 Win Diskettes $34.98 ' STORYBOOK WEAVER .............. Kids never need to stare at a blank screen waiting .... for hispiration again! They'll choose a few backgrounds from the thou- sands available, add music from 55 selections, som~d effects from the 99 prosented and charactsrs from the hundreds of dropdn images...the story begilrs to write itsdfl A special text-to-speech feature lets writers hem' their stoties read aloud, This creative process is desig~ed to boost your child's confidence h~ his own creative abilities. Fully bilingual in Spanish and English! Approp~qate from g years Middle School. #5711 Win/Mac CD-ROM $34.98 CAMP MAKE-A-WAClOr Children need the release of absolute silli ness and croatbAty. And, in tl~ program, friends, music a~d comedy combine to produce social fun and frolic. Kids can choose silly words, phrases and sound effects from the program. Or, they phone (included) and add their own words to eight popular tm~es, Guaranteed to bring laughter to m~y part/. #5772WinlMac CD-ROM $24.98 mation to pro- duce excitkig results they'll be proud of. Children become "instant" artists using colors, stickers and fills to create incredible, printable masterpieces. Appropriate from 5 years -Adult, ~804 Win Diskettes $34.98 ~808 Mac Diskettes $34.98 #5806WiniMac CD-ROM $34.98 INCREDIBLE COLORING KIT You don't need to be an ~t to enjoy hours of coloring fun! This electronic col- lection of ~th~e coloring and activity books is filled with inviting pictures and th~ages. Allows even the youngest computer users to expefin~ent with colors, rex- effects and ani- SEE OUR ENTIRE LINE!ASK ME FORA COPY OF OUR 108-PAGE CATALOG. CHERI LYNN GR£C:0RY Group Manager 14126 Tu01umne Court Fontana, CA 92336 (909] 355-0578 #7012 © 1996 Discovery Toys, In¢ There are simple and important ways for parents to have a positive influence on their children's success in becoming literate. TIPS FOR PARENTS Read aloud to your child, daily if possible, and enjoy the experience! This helps children appreciate books and reading; plus, years of research shows that children best learn how to read when they have regulur exposure to quality children's literature. 2 Take your children to the book store or library, and help them get a library card. Provide an environment that is rich with books and all kinds of read- ing materials, and let your child see you reading. Keep reading materials easily accessible, and include old favorites as wall as new books to be read. 4 Appreciate your children's interests, and help them choose books according to those interests. 5 Give your child as wide a variety of life experiences as possible and discuss those events with your child. 6 Provide lots of paper and pencils or markers for your child to draw or write with. Encourage yomlger children to dictate a stow about a picture they are drawing whiie you write down their words. Older authors can keep ajoun~al and/or write their own stories for themselves or a captive audience! 7 Let your children see you writing, and ask them to help with such things as cards, labels or grocery lists. Give children lots of experiences with people, places and things so that concepts and ideas in stories will be familiar. #7035 ©1996 Discover'/Toys, Inc. Ali rights reserved CHERI LYNN GREGORY Group Manager 14126 Tuolurnne Court Fontana, CA 92336 (909] 355-0578 You ARE THE KEY TO YOUR CHILD'S LITERACY You're involved in somethhig won- derful...and we'd like to commend you for it! As your child's first and most essential teacher, you are actively engaged in unlocking the magic of language in all its forms. At Discovery Toys, we define literacy broadly. It encompasses creative expression and everyday speech as well as reading, writhig, listening and storytelling. Look inside our brochure. You'll f'md hands-on information on children's behaviors, how parents can best support these behaviors and what types of books are best for each stage of development. It's information you cal~ use to build a strong base for your child's lifelong love for langnage. You CAN HELP BEHAVIOR PARENTS~ ROLES APPROPRIATE BOOKS INFANTS · Infants look at, chew, pound on and toss · Give infants books that can tolerate their exploration. · Vinyl, cloth trod cardboard books. · By responding, speaking, singing and reading to books · They bat at or put a finger on pictures in babies, parents help to build a bond, develop lan- · Books that have very simple, a book and eventually ask, "What's that?' guage and validate a baby's attempts at interacting, cleat' and bright illustrations · They babble and look for responses to their attempts at speaking. TODDLERS · Toddlers continuously ask questions · Toddlers need lots of verbal interaction and support · Stories with predictable plots as they explore their world, of their curiosity through having their questions · Very simple storybooks answered, about everyday things that · Sing songs m~d say rhymes with yom' child, are familiar to the toddler · Toddlers should be allowed to choose their favorite · Favorite books books and hear them many times. · Books that can be sung and · Providing paper and markers or crayons to toddlers rhyming books facilitates their learning. Being non-judgmental of the · Books with prominent "writing" toddlers produce gives them the message illustrations that are full that they are capable, of information and match the text YOUR CHILD AT EACH STAGE Just as children go through developmerttal stages such as sitting, crawlh~g, standing and walking; they also go through stages of literacy development. · They may have favorite stories they want to hear over and over. · They scribble and draw as early forms of writing. These stages of learning literacy are on a continuum. Each stage overlaps and moves into the next. In these stages, children need PRESCHOOLERS · Preschoolers exhibit many of the behav- iors of the previous age group, plus: · They love to "read" to parents, stuffed toys attd themselves. · They are increasingly able to memorize, retell and act out stories. · Parents should continue to support literacy behavior from the previous age group and make reading to preschoolers a regular parL of rite day. · Listen attentively when preschoolers "read" and don't wota-y about inaccuracies. For preschoolers, mirmcking reading is an important literacy behavior mtd is just as valuable as a child's first step. · Be supporU[ve of all writing attempts they make. · Everything from the previous age group, plus: · Storybooks that can be easily acted out · Books with rich, descriptive language · Simple factual books and books that pose questions to experience language in all its forms: oral, verbal, written and read. Here are typical behaviors of literacy development in children of different age groups, PRIMARY SCHOOL AGES GRADES K - 3 · Primary schoohage children exhibit many of the behaviors of the previous age group, plus: · They eqjoy hearing and reading a variety of books that are above and below their reading level. · They love to play with words and tell jokes and riddles. · They are becoming more m~d more proficient as readers. · They are becoming more and more proficient as writers. · Everything from the previous age group, plus: · Read -- to your child and with your child -- a variety of books at varying levels of sophistication and length. · Language play helps children think about somxds, words and meanings. Join in the silliness! Play letter, sound and word guessing games. · Encourage cinldren's interest in books and their developing reading skills -- expect some errors in reading. · Give children plenty of opportumity to express themselves in wrtting and drawing. Don't be critical -- as children grow and develop, skills and grammar become more a~d more developed and incorporated into their writing. · Everything from the previous age group, plus: · Sin~ple reference books · Books that are easy, as well as challenging, to read alone and with at~ adult · Books that include a topic that is of special interest to the child · Simple riddle books · First readers · Blank journals how parents can help and appropriate books for each age group. ELEMENTARY SCHOOL AGES GRADES 3 -- 6 · Everything from the previous age group, plus: · School-age children m'e becoming much more skilled and proficient as readers. · They are becoming more proficient and skilled as writers. · Everything from the previous age group, plus: · Show interest in what your children want to read. · Discuss books as well as authors with them. · Offer them the opportunity to write for a variety of purposes and audiences. · Play word ganms and do crossword puzzles. · Everything from the previous age group, plus: · Reference books · Books that are of varied writing styles · Longer chapter books · Books that are written by a variety of authors