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HomeMy WebLinkAbout1997 - Library Board Minutes CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, December 4, 1997, in the Storytime Room of the Rancho Cucamonga Public Library, located at 7368 Archibald Avenue, Rancho Cucamonga, California. The meeting was called to order at 7:05 p.m. and the pledge of allegiance was led by President Howdyshell. Present were Boardmembers Bradshaw, Gregory and Swistock. Also present were: Deborah Clark, Library Manager, Robert Karatsu, Principal Librarian and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR BI. Approval of minutes: November 6, 1997 MOTION: Moved by Boardmember Swistock to approved the minutes, seconded by Boardmember Bradshaw. Motion carried 4-0-1 (with Dredd-Lee absent). C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library status report: oral report presented by staff. Deborah Clark, Library Manager, gave an oral report of the Library during the month of November to the Library Board. Robert Karatsu, Principal Librarian, stated that during November the adult reference section wasj ust as busy as the childrens section. C2. Budget report: presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, reviewed the budget sheets with the Board. C3. Technology Center Update: oral report presented by Robert Karatsu, Principal Librarian. Robert Karatsu, Principal Librarian, gave an oral report to the Library Board on the Technology Center. Library Board Minutes December 4, 1997 Page 2 D. BOARD BUSINESS D1. Library Telethon Update: oral report by staff. Deborah Clark, Library Manager, stated that the Wine and Cheese Fundraiser on Tuesday, December 2 raised $1,200. The rental for the building as well as the appetizers were donated by the Filippi Winery. Friends of the Library baked the desserts for the event. Over one hundred and twenty attended the function. Thanks to Chairperson Rene Barnett, Friends of the Library President Paul Williams, Dr. James Brown and Rebecca Davies, Foundation Boardmembers for their help in planning this event. Deborah Clark, Library Manager, stated that 120 VIP letters, 50 letters to the schools and over 500 business letters for the Telethon were mailed out this month. Staff received a check for $2,000 from Yukon Disposal and $100 from the Quakes Foundation. Also an entry has already been received for a Trivia Team. D2. Donor Wall Project: oral update by Deborah Clark, Library Manager. Deborah Clark, Library Manager, stated staff would have more information on the Donor Wall Project at the next Library Board meeting. D3. Regular Meeting of the Library Board for January falls on January 1 in 1998. After discussion, the Library Board agreed to cancel the meeting for January and meet in February, 1998. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E 1. Update on the Donor Wall E2. Telethon E3. Joint meeting with City Council. Items for the agenda. Library Board Minutes December 4, 1997 Page 3 None F. COMMUNICATIONS FROM THE PUBLIC G. ADJOURNMENT MOTION: Moved by President Howdyshell to adjoum to Thursday, February 5, 1998 at 7:00 p.m. in the Council Chambers at the City of Rancho Cucamonga, seconded by Boardmember Gregory. Motion carried, 4-0-1 (with Dredd-Lee absent). The meeting adjourned at 7:21 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: March 5, 1998 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, November 6, 1997, in the Council Chambers of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meet'mg was called to order at 7:01 p.m. and the pledge of allegiance was led by President Howdyshell. Present were Boardmembers Bradshaw, Dredd Lee, Gregory and Swistock. Also present were: Deborah Clark, Library Manager, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Services Supervisor, Michelle Perera, Reference Librarian and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR B1. Approval of minutes: October 2, 1997 MOTION: Moved by Boardmember Bradshaw to approved the minutes, seconded by President Howdyshell. Motion carried 4-0-1-1 (with Swistock abstaining). B2. Approval to increase borrowing limits from 10 items to 15 items per card. MOTION: Moved by Boardmember Swistock to accept the increase of borrowing from 10 to 15 items, seconded by Boardmember Gregory. Motion carried 5-0. C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library status report: oral report presented by staff. Deborah Clark, Library Manager, gave an update on the Library during the month of October to the Library Board. Robert Karatsu, Principal Librarian, stated that October was the busiest month the Library has had since opening. He introduced Michelle Perera, the newly hired Reference Librarian. Renee Tobin, Children's Services Supervisor, updated the Library Board on the children's department. Library Board Minutes November 6, 1997 Page 2 C2. Budget report: presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, reviewed the budget sheets with the Board. C3. Technology Center Update: oral report presented by Robert Karatsu, Principal Librarian. Robert Karatsu, Principal Librarian, gave an oral report to the Library Board on the Technology Center. D. BOARD BUSINESS D1. Library Telethon Update: oral report by staff. The new promotional video for the Telethon was shown to the Library Board. The new version suitable for broadcast should be available in December. Deborah Clark, Library Manager, reviewed the handouts of the Telethon packet for Telethon '98 with the Library Board. D2. Plan of Service: presented by Deborah Clark, Library Manager. MOTION: Moved by President Howdyshell to accept the Plan of Service, seconded by Boardmember Gregory. Motion carried 5-0. D3. Items for discussion for the joint meeting with the City Council. Boardmember Swistock stated that he thought the Board should wait until after the first of the year to try to meet with City Council. At the meeting in January, the items for discussion could be brought back on the agenda, and should include expanding library services. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E 1. Update on the Donor Wall F. COMMUNICATIONS FROM THE PUBLIC None Library Board Minutes November 6, 1997 Page 3 G. ADJOURNMENT MOTION: Moved by President Howdyshell to adjoum to Thursday, December 4, 1997 at 7:00 p.m. in the Storytime Room at the Rancho Cucamonga Public Library, seconded by Boardmember Dredd Lee. Motion carried, 5-0. The meeting adjourned at 7:39 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: December 4, 1997 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Reeular Meetine A. CALL TO ORDER The regular meeting of the Library Board of Tmstees was held on Thursday, October 2, 1997, in the Council Chambers of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:06 p.m. and the pledge of allegiance was led by President Howdyshell. Present were Boardmembers Bradshaw and Dredd-Lee. Also present were: Deborah Clark, Library Manager, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Services Supervisor and Rose Manela, Literacy Clerk. B. CONSENT CALENDAR BI. Approval of minutes: September 4, 1997 September 8, 1997 MOTION: Moved by Boardmember Bradshaw to accept the consent calendar, seconded by President Howdyshell. Motion carried 3-0-2 (with Gregory and Swistock absent). C. LIBRARY DIRECTOWS STAFF REPORTS C 1. Library status report: oral report presented by staff. Deborah Clark, Library Manager, reviewed the statistics with the Library Board for the month of September. Staff has been working on the Planned Giving Grant, which requires funds to be encumbered by September 30 and spent by October 31. Guy Beyersdorf, the presentor of the Planned Giving workshop last month, asked the Library Board to make suggestions on what information the Board would like him to cover at the next session. Renee Tobin, Children's Supervisor, gave an oral report on children's services to the Library Board. Robert Karatsu, Principal Librarian, stated that staff is planning on filling the Librarian position (Librarian Sandy Woodcock resigned the end of August) within the next few weeks. Deborah Clark, Library Manager, stated that more than eighty attended the Tutor and Literacy Reconition on Saturday, September 13. Sixty-two tutors were recognized for the number of hours they contributed to the program and four of the tutors received the Golden Circle Award. Library Board Minutes October 2, 1997 Page 2 C2. Budget report: presemed by Deborah Clark, Library Manager. Deborah Clark, Library Manager, reviewed the budget sheets with the Board. C3. Technology Center Update: oral report presented by Robert Karatsu, Principal Librarian. Robert Karatsu, Principal Librarian, stated that the Technology Center is now open. The staff which have been hired are working out well. There are six computers in the center. One hundred and sixty adults and fifteen children have signed up in the first six weeks of the center being opened. C4. Approval of MURLS grant application. Report presented by Robert Karatsu, Principal Librarian. Robert Karatsu, Principal Librarian, reviewed the grant application for MURLS with the Library Board. MOTION: Moved by President Howdyshell to approve MURLS grant application, seconded by Boardmember Dredd-Lee. Motion carded 3-0-2 (with Gregory and Swistock absent). D. BOARD BUSINESS D1. Library Telethon Update: oral report by staff. a. Reports from subcommittees: oral reports by Deborah Clark, Library Manager. Deborah Clark, Library Manager, stated that staff has completed an update of the Corporation mailing list and school contact list for the Telethon. The Canister Conunittee has met and divided up the restaurants. Foundation Boardmember Morrison is looking for a vendor to supply canisters from. Deborah Clark, Library Manager, stated that the Youth Committee met. One item that was focused on was the charge for the youngsters in participating in the Telethon. The committee still wants a registration fee; however, the fee for individuals is proposed at $10 and for groups, $25. For non- profit groups there would be no charge. The recommendations will be going to the Executive Telethon Committee for review. Another suggestion is to change the wording of "Talent Contest" to "Youth Showcase" to emphasize the children. D2. Appointmem of Boardmembers to serve as liaisons to specific service areas. Library Board Minutes October 2, 1997 Page 3 Deborah Clark, Library Manager, asked for Boardmembers to volunteer in the position of liaisons. Boardmember Dredd-Lee volunteered for School Services Liaison. D3. Appointment of Boardmember to serve on the Long Range Planning Committee made vacant by the departure of Rebecca Davies. President Howdyshell volunteered. D4. Endorse applications for CALTAC awards submitted by President Howdyshell for 1996/97. Report by staff and President Howdyshell. MOTION: Moved by President Howdyshell to endorse the applications for CALTAC awards for Paul Williams and Deborah Clark by submitted by staff, seconded by Boardmember Bradshaw. Motion carried, 3-0-2 (with Gregory and Swistock absent). E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Plan of Service E2. Discussion of items for Joint meeting with Council. President Howdyshell asked for a copy of last year's Agenda to be attached. E3. Long Range Planning F. COMMUNICATIONS FROM THE PUBLIC None Library Board Minutes October 2, 1997 Page 4 G. ADJOURNMENT MOTION: Moved by Boardmember Dredd-Lee to adjoum to Thursday, November 6, 1997 at 7:00 p.m., seconded by Boardmember Bradshaw. Motion carried, 3-0-2 (with Gregory and Swistock absent). The meeting adjourned at 8:16 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: November 6, 1997 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Adjourned Meeting A. CALL TO ORDER An adjoumed meeting of the Library Board of Trustees was held on Monday, September 8, 1997, in the Council Chambers of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Prior to the meeting, Boardmember Doris Dredd-Lee and Donna Bradshaw were swom in by Mayor Alexander. The meeting was called to order at 6:46 p.m. and the pledge of allegiance was led by President Howdyshell. Present were Boardmembers Bradshaw, Davies, Dredd-Lee and Swistock. Also present were: William Alexander, Mayor, Diane Williams, Councilmember, Paul Williams, President of the Friends of the Library, Deborah Clark, Library Manager and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC B 1. Emma Acosta will address the Board regarding the current policy of holding the card holder responsible for materials checked out on a library card stolen, but not yet reported as "lost." Emma Acosta of 6770 Inyo Place in Alta Loma stated she received an overdue notice for books on her daughter's library card. Her daughter's purse had been stolen at school. However, the mother was not aware of the library card being in the wallet at that time. She stated that she feels that it is unfair to pay for items which were checked out on the stolen card. Boardmember Swistock asked what the time frame was from the time the purse was stolen to the time when Ms. Acosta received the notice. Ms. Acosta had no idea. Boardmember Swistock confirmed that the original f'mes were approximately $102 and staff offered to reduce that to approximately $23 which is to cover the cost of the materials. Deborah Clark, Library Manager, stated that all fines and processing fees were waived and the library agreed to charge only one half of the cost of the materials to replace them. Boardmember Dredd-Lee asked staff if there was time limit as to when the fees are due? Deborah Clark, Library Manager, stated that staff is willing to make accommodations in terms of small monthly or weekly payments. Library Board Minutes September 8, 1997 Page 2 MOTION: Moved by Boardmember Swistock to keep the existing policy in place that holds the applicant of the library card responsible for any items checked out on the card until that card is reported lost or stolen, seconded by Boardmember Gregory. Motion carried 5-0. MOTION: Moved by Boardmember Swistock for staffto work with Ms. Acosta in coming up with terms that will meet her financial condition, seconded by Boardmember Gregory. Motion carried 5-0. C. CONSENT CALENDAR Cl. Approval of Minutes: August 7, 1997 C2. Increase proposed fee for color copies in the Technology Center from $.15 to $.30 as per contract negotiated with service provider, APS. MOTION: Moved by Boardmember Swistock to approve the consent calendar, seconded by President Howdyshell. Motion carried 5-0 (abstaining on the minutes were Boardmembers Bradshaw and Dredd-Lee). D. BOARD BUSINESS D 1. Ratify the action of the Library Board Subcommittee for Foundation Board recruitment by amending the Foundation Bylaws to replace the position of a Library Boardmember as Director with an at-large community member. Under that action, the current make-up of the Library Foundation Board of Directors is as listed below. Oral report by Boardmember Swistock. 8 at large community members appointed by Council 1 member of the Friends of the Library, appointed by the Friends' President. MOTION: Moved by Boardmember Swistock to amend the Foundation Bylaws, seconded by President Howdyshell. Motion carried 5-0. Library Board Minutes September 8, 1997 Page 3 E. ADJOURNMENT El. Adjourn to the joint Planned Giving Workshop for the Library Board of Trustees and the Library Foundation Board. MOTION: Moved by President Howdyshell to adjoum to the joint Planned Giving Workshop with the Library Foundation Board in the Rains Room, seconded by Boardmember Gregory. Motion carried, 5-0. The meeting adjourned at 7:02 p.m. Respectfully submitted, Approved: October 2, 1997 Vivian Garcia Administrative Secretary CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, August 7, 1997, in the Council Chambers of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:01 p.m. and the pledge of allegiance was led by President Howdyshell. Present were Boardmembers Davies and Swistock. Also present were: Deborah Clark, Library Manager, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Services Supervisor and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR BI. Approval of minutes: June 5, 1997 July 3, 1997 B2. Approval of proposed holiday closures for 1997/98. B3. Approval of grant application requesting $3,500 from the Federal Adult Education Act to support the Adult Literacy program in Rancho Cucamonga. MOTION: Moved by Boardmember Swistock to accept the consent calendar, seconded by Boardmember Davies. Motion carried 3-0-1 (with Gregory absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library status report: oral report presented by staff. Deborah Clark, Library Manager gave an oral update to the Library Board on the status of the Library. Robert Karatsu, Principal Librarian, presented an oral report on the Library during the month of July. Renee Tobin, Children's Services Librarian, updated the Library Board on the Summer Reading Program and children's services. Library Board Minutes August 7, 1997 Page 2 C2. Budget report: presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, reviewed the budget sheets with the Board. C3. Approval to contract with Unique Management Services, Inc. for collection services. Report presented by Karen Schneiderwent, Circulation Supervisor. Karen Schneiderwent, Circulation Supervisor, went over the contract with the Library Board. Staff recommends approval of Unique Management Services for collection services. MOTION: Moved by President Howdyshell to approve the contract with Unique Management Services, seconded by Boardmember Swistock. Motion carried 3-0-1 (with Gregory absent). C4. Technology Center Update: oral report presented by staff. a. Proposal to adopt Internet Access policy for the Technology Center presented for approval by Robert Karatsu, Principal Librarian. Robert Karatsu, Principal Librarian, went over the Intemet Access policy with the Library Board. Staff reviewed the handouts for the Technology Center and the Consent Form for Intemet Access by Minors. Staff did a demonstration of the privacy screens for the computers in the Technology Center. MOTION: Moved by President Howdyshell to approve the Internet Access policy as an interim policy for six (6) months. Staffwill evaluate the useage and any problems that might arise during that time to accommodate concerns in a final policy. However if nothing materilizes that requires changes to the policy, it will automatically be a permanent policy in six (6) months. Seconded by Boardmember Davies. Motion carried 3-0-1 (with Gregory absent). D. BOARD BUSINESS D1. Library Telethon Update: oral report by staff. a. Selection of a project for the 1998 Telethon. Recommendation from the Library Foundation Board. Report available at the meeting and presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, gave an oral report on the recommendation from the Library Foundation Board to the Library Board, citing the selection of various small projects throughout the library as the focus of fundraising this year. Library Board Minutes August 7, 1997 Page 3 MOTION: Moved by Boardmember Swistock to accept the selection for the 1998 Telethon as fundraising for increasing and enhancing current services available and to consider the homework center as a new project, seconded by President Howdyshell. Motion carried 3-0-1 (with Gregory absent). D2. Donor Wall Update: oral report presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, updated the Library Board on the status of the Donor Wall project. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Telethon E2. Donor Wall None F. COMMUNICATIONS FROM THE PUBLIC G. ADJOURNMENT MOTION: Moved by President Howdyshell to adjourn to Monday, September 8, 1997 at 7:00 p.m. for a training session with the Library Foundation Board at a room to be designated at the City of Rancho Cucamonga, seconded by Boardmember Davies. Motion carried, 3-0-1 (with Gregory absent). The meeting adjourned at 7:57 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: September 8, 1997 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES AND LIBRARY FOUNDATION BOARD Special Joint Meetine A. CALL TO ORDER A special joint meeting of the Library Board of Trustees and the Library Foundation Board was held on Thursday, July 3, 1997, in the Community Room of the Rancho Cucamonga Public Library, located at 7368 Archibald Avenue, Rancho Cucamonga, Califomia. The meeting was called to order at 7:10 p.m. by President Howdyshell. Present were Library Boardmembers Davies, Gregory and Swistock; Foundation Boardmembers Pachon, Beasley, Morrison, Valenti and Williams. Also present were: Retiring Boardmember Laura Muna-Landa, Deborah Clark, Library Manager, Robert Karatsu, Principal Librarian, James Corwin, Reference Librarian, Nina Cole, Children's Library Assistant and Vivian Garcia, Administrative Secretary. B. JOINT ITEMS OF DISCUSSION B 1. Review of Donor Wall Design. Report presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, stated that during the Telethon there was a Donor Wall design contest. The Donor Wall Subcommittee reviewed the entries and approved one for the Foundation and the Library Board review. The joint meeting was an ideal opportunity for both Boards to review the design and meet the designer, Jens Lerback. Jens Lerback reviewed the design with the Boards. B2. Update on status of the Library. Oral report by staff. Deborah Clark, Library Manager, reviewed the budget sheets with the Boards. Nina Cole, Children's Library Assistant, reviewed the Summer Reading Program with the Boards. "This is the third week of the Smnmer Reading Program. Them are 497 children in the "Read to Me" program, 754 school-age children, "Read to Themselves" and 43 enrolled in the Young Adult program. We have 50 dedicated teen volunteers who are helping with this program." Robert Karatsu, Principal Librarian, started that during the month of June, 45 percent of items that were checked out were children's books. A new collection of CD ROM software is now available to the public. Library Board and Library Foundation Minutes July 3, 1997 Page 2 Deborah Clark, Library Manager, stated that applications are being accepted for positions on the Library Board of Trustees and The Library Foundation until July 31 at the City Clerk's office. B3. Telethon 1998: Selection of Project. Introduction to discussion, presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, opened the discussion for selection of projects for the 1998 Telethon. Two suggestions from staffwere a book mobile and a homework center. The goal for the Telethon is $60,000. President Howdyshell asked if there was a possible joint effort with the schools for a homework center? Foundation Boardmember Williams suggested a storefront location for a branch library. Deborah Clark, Library Manager, stated that staff would find out the start-up and on-going cost of a store front branch library. B4. Telethon 1998: Reports presented by Deborah Clark, Library Manager. a. Subcommittees proposed for approval. Participation for each Foundation and Boardmember requested. Deborah Clark, Library Manager, asked for the approval of the Telethon Subcommittees and if their were any volunteers who wished to serve on any of the committees. Boardmember Gregory volunteered for the Executive Subcommittee taking Boardmember Swistock's place. Foundation Boardmember Beasley volunteered for the Youth Talent Subcommittee and the Canister Subcommittee. Boardmember Swistock volunteered for the Marketing and Publicity Subcommittee. Foundation Boardmember Valenti volunteered for the Professional Entertainment/Celebrity Guests/Adult Amateur Entertainment Subcommittee. Foundation President Pachon volunteered for the School Involvement Subcommittee. MOTION: Moved by President Howdyshell to accept the Telethon Subcommittees with changes, seconded by Boardmember Williams. Motion carried 9-0-1 (with Barnett absent). Library Board and Library Foundation Minutes July 3, 1997 Page 3 b. Timeline for the first six months of Telethon planning. Deborah Clark, Library Manager, reviewed the Timeline with the Boards. President Pachon polled the Foundation Boardmembers who agreed to meet next on Monday, August 4 at 7:00 p.m. C. COMMUNICATIONS FROM THE PUBLIC None D. THE LIBRARY BOARD OF TRUSTEES BUSINESS D 1. Approval of Donor Wall Design. Report presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, stated that staff recommends that the Donor Wall Design be accepted and to the $500 prize awarded to Jens Lerback. MOTION: Moved by President Howdyshell to accept the Donor Wall Design and to award the $500 to Jens Lerback, seconded by Boardmember Gregory. Motion carried 4-0. D2. Approval to accept Grant Award of $9,600 to establish a Planned Giving Program. Report presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, reviewed the Planned Giving Program with the Library Board. MOTION: Moved by President Howdyshell to accept the Grant Award, seconded by Boardmember Davies. Motion carried 4-0. D3. Technology Center Update. Report presented by Robert Karatsu, Principal Librarian. Robert Karatsu, Principal Librarian, gave an oral report to the Library Board on the Technology Center. a. First draft of Internet Access policy for review and discussion. Library Board and Library Foundation Minutes July 3, 1997 Page 4 Deborah Clark, Library Manager, stated that before the Library Board was staff report Item D3A replacing the original proposal. She reviewed the policy with the Library Board and opened the floor for discussion. Deborah Clark, Library Manager, stated that staff is proposing Adults 18 and older will have non- filtered Intemet in the Technology Center unless they want to mm on the filter; youngsters 13 to 17 can be logged on when they first come in on a filtered terminal. However, if they want to have access to unfiltered Intemet, they will have to have a signed, parent permission slip and staff will call and verify that the parent actually did the signing. Children 12 years and younger will only be allowed to access Intemet in the Technology Center if a parent has accompanied them to the Library and signs their permission slip. Reference Librarian Jim Corwin reminded the Library Board of the ALA position opposed to filtering on the Intemet in any format and urged the Board to uphold the American Library Association position. The Library Board and staff discussed the Intemet policy. The Library Board decided to continue this item next month. None E. COMMUNICATIONS FROM THE PUBLIC F. ADJOURNMENT MOTION: Moved by President Howdyshell to adjourn to August 7, 1997, seconded by Boardmember Swistock. Motion carried, 4-0. The meeting adjourned at 8:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: August 7, 1997 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meetine A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, June 5, 1997, in the Council Chambers of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:01 p.m. and the pledge of allegiance was led by President Howdyshell. Present were Boardmembers Davies, Muna-Landa and Swistock. Also present were: Deborah Clark, Library Manager, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Services Supervisor and Rose Manela, Literacy Clerk. B. CONSENT CALENDAR B1. Approval of minutes: May 1, 1997. B2. Approval of proposal to reduce late fee for general 7 day loan video from $2 to $1. B3. Approval to apply for State Library funds to create a Planned Giving Program for the Rancho Cucamonga Public Library Foundation. ITEMS B2 AND B3 REMOVED FOR DISCUSSION BY BOARDMEMBER SWlSTOCK. MOTION: Moved by Boardmember Muna-Landa to accept the minutes, seconded by Boardmember Davies. Motion carried 2-0-1-2 (with Gregory absent) (Muna-Landa and Swistock abstaining). Boardmember Gregory arrived at 7:06 p.m. MOTION: Moved by Boardmember Swistock to accept items B2 and B3, seconded by Boardmember Davies. Motion carried 5-0. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library status report: oral report presented by Library Staff. Deborah Clark, Library Manager presented an oral report to the Library Board on the status of the Library. Library Board Minutes June 5, 1997 Page 2 Renee Tobin, Children's Services Supervisor, stated that five Grandparents completed the training for the Grandparent and Books program. Another training for volunteers will be held at the end of July and the beginning of August. Renee Tobin, Children's Services Supervisor, stated that Summer Reading Program will start on June 16. Staff has received many donations for the program from the Quakes (500 coupons for seats), and IHOP (sent 2,000 meal and rooty-tooty glass coupons). Scandia, Knott's Berry Farm, The Roy Rogers Museum, Sizzler, Raging Waters and Mark's cable have also donated coupons and incentives for the children. Wells Fargo Bank continues to provide the folders and other materials for the program. C2. Budget report: presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, reviewed the budget sheets with the Board. C3. Technology Center Update: oral report presented by staff. Robert Karatsu, Principal Librarian, updated the Library Board with an oral report on the Technology Center. Proposal to adopt fee schedule for the Technology Center presented for approval by Deborah Clark, Library Manager. Deborah Clark, Library Manager, reviewed the fee schedule with the Library Board recommending a $3 per hour charge for the use of the computers; and amending the print fees to $. 10 per page for black and white copies and $. 15 per page for color copies. MOTION: Moved by President Howdyshell to accept the fee schedule for the Technology Center, seconded by Boardmember Muna-Landa. Motion carried 5-0. D. BOARD BUSINESS D 1. Elections of Officers for Library Board President President Pro Tem Secretary Liaison to serve on the Foundation Board Library Board Minutes June 5, 1997 Page 3 Deborah Clark, Library Manager, Boardmember Davies nominated Robert Howdyshell as President. Boardmember Gregory nominated Edward Swistock as President Pro Tem. Boardmember Davies nominated Gina Gregory as Secretary. Boardmember Davies asked to serve as the Liaison on the Foundation Board. MOTION: Moved by Boardmember Swistock to have the officers serve as selected, seconded by Boardmember Davies. Motion carried 5-0. D2. Library Telethon Update: oral report by Deborah Clark, Library Manager Deborah Clark, Library Manager, updated the Board funds collected for the '97 Telethon for $40,375. D3. Library Survey Results: oral report presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, handed out packets and reviewed the information with the Library Board. President Howdyshell asked if there was a suggestion forms and a box for the public to use. Deborah Clark, Library Manager, stated staff would look at the form the City currently has available for suggestions and see if they might be able to use that successfully. Boardmember Rebecca Davies asked if staff could contact the Pete Pitassi and ask him for his suggestion on applying something to the stairs that would be a noise reduction material. Deborah Clark, Library Manager, stated staff would contact him. President Howdyshell and Boardmember Davies asked staff to look into signage which might be posted in the Library. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Technology Center Library Board Minutes June 5, 1997 Page 4 E2. Status of Central Park Committee and meetings F. COMMUNICATIONS FROM THE PUBLIC Paul Williams, President of the Friends of the Library presented a check for $10,000 to the Library Board. The Friends have donated over $100,000 since their opening in the Library. G. ADJOURNMENT MOTION: Moved by Boardmember Swistock to adjourn to July 3, 1997 with refreshments and Donor Wall presentation at 6:30 and the meeting at 7:00 p.m. at the Rancho Cucamonga Public Library, seconded by President Howdyshell. Motion carried, 5-0. The meeting adjourned at 8:08 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: August 7, 1997 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Reeular Meetine A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, May 1, 1997, in the Council Chambers of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:00 p.m. and the pledge of allegiance was led by President Howdyshell. Present were Boardmembers Gregory and Muna-Landa. Also present were: Deborah Clark, Library Manager, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Services Supervisor, Rose Manela, Literacy Clerk and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR BI. Approval of minutes: April 3, 1997. MOTION: Moved by Boardmember Muna-Landa to accept the minutes, seconded by Boardmember Gregory. Motion carried 3-0-2 (with Davies and Swistock absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library status report: oral report presented by Library Staff. Robert Karatsu, Principal Librarian, stated that patron registration and fines were up. The popular items loaned were Biographies and U.S. History for April. Renee Tobin, Children's Supervisor, stated that there was a pajama story time during National Library Week. Last Monday, April 28, there was a program called, "Fiesta" a music and dance program by Aliena Mendez. Renee Tobin, Children's Supervisor, stated that staff had their first training session for "Grandparents and Books." Ten volunteers came to the training. C2. Budget report: presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, reviewed the budget sheets with the Board. Library Board Minutes May 1, 1997 Page 2 C3. Budget proposal for 1997/98: presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, stated that s~ff`had a meeting with the City Manager in which the budget proposal for the Library was approved for final review by the City Council. President Howdyshell stated that he would like staff to draft a letter thanking the City Manager for his support from the Library Board. C4. Technology Center Update: oral report presented by staff. Robert Karatsu, Principal Librarian, gave an oral report on the Technology Center to the Library Board. C5. Reschedule or Relocation of Regular Meeting in July: presented by Library Manager Deborah Clark. Deborah Clark, Library Manager, stated that City Hall will be closed on the July 3 regular meeting date. She asked the Board if they would like to reschedule or relocate the meeting to the Library. MOTION: Moved by President Howdyshell to relocate the July meeting to the Library, seconded by Boardmember Gregory. Motion carried 3-0-2 (with Davies and Swistock absent). D. BOARD BUSINESS D1. Library Telethon Update: oral report by Deborah Clark, Library Manager Deborah Clark, Library Manager, stated that the revenue received as of May 1, totalled $39,938.63. There are still outstanding pledges which are being received by staff. Staff`can safely say that over $40,000 was raised. D2. Literacy Update: oral report presented by Literacy Staff. Rose Manela, Literacy Clerk, gave an update on the Literacy program to the Board. President Howdyshell asked staff to draft a letter to the tutors thanking them for their volunteer work from the Library Board. Library Board Minutes May 1, 1997 Page 3 D3. Library Survey Results: oral report presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, stated that staff received 310 completed surveys which appeared in the Grapevine. She reviewed the compilation sheet done by staff with the Board. Staff will provide to the Boardmembers copies of the surveys which have been checked "Very Dissatisfied" for their review of the written comments. Deborah Clark, Library Manager, stated that staff received the pre-printed statistics from the State Library compiled from last year's annual report showing the Rancho Cucamonga Public Library as the busiest library per hour in the state of California. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Plan of Service E2. Technology Center E3. Internet Policy None were received. F. COMMUNICATIONS FROM THE PUBLIC G. ADJOURNMENT MOTION: Moved by Boardmember Gregory to adjourn to June 5, 1997 at 7:00 p.m., seconded by Boardmember Muna-Landa. Motion carded, 3-0-2 (with Davies and Swistock absent). The meeting adjourned at 7:35 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: June 5, 1997 CITY OF RANCHO cUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, April 3, 1997, in the Council Chambers of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:01 p.m. and the pledge of allegiance was led by President Howdyshell. Present were Boardmembers Davies, Gregory, Muna-Landa and Swistock. Also present were: Deborah Clark, Library Manager, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Services Supervisor and Vivian Garcia, Administrative Secretary. B. ANNOUNCEMENT/PRESENTATIONS B 1. Presentation by the Rancho Cucamonga Council PTA of"100 books for 100 years," a project celebrating the PTA's 100th birthday. Presentation by Julie McClellan, Council President. Julie McClellan, Council President, presented the "100 books for 100 years" to the Library Board. She commended Boardmember Davies for all the hard work and fabulous job she did on the project. She presented a list of the books. President Howdyshell stated that on behalf of the Library Board he thanked her. Boardmember Davies went over the different books and collections that were given. C. CONSENT CALENDAR Cl. Approval of minutes: February 6, 1997. March 6, 1997. MOTION: Moved by Boardmember Swistock to accept the minutes, seconded by President Howdyshell. Motion carried 4-0-0-1 (with Gregory abstaining). Library Board Minutes April 3, 1997 Page 2 D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library status report: oral report presented by Library Staff. Deborah Clark, Library Manager, stated that March was the month of the Telethon. March was an extremely busy month with 61,000 items circulated. Robert Karatsu, Principal Librarian, stated that the hot topics for March was biographies, medicine and travel. The CD software should be ready for checkout by next week. The Library Monitors have made a big difference in the Library. Staff has received "nice" compliments about them since they have been here. Deborah Clark, Library Manager, stated that staff recently opened the study rooms and the booking is through the children's desk until staffing is in the Technology Center area. D2. Budget report: presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, reviewed the budget sheets with the Board. She stated that there will be an increase in the part time salaries due to the monitors of approximately $1,000 per period. Also, one of the volunteers, Sheila Keeling, has been hired as a Librarian Assistant. D3. Budget proposal for 1997/98: presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, gave an oral report to the Library Board on the budget for the Library. She reviewed the proposal with the Board. D4. Technology Center Update: oral report presented by Robert Karatsu, Principal Librarian. Robert Karatsu, Principal Librarian, stated the Technology Center will be in the large study room next to the Literacy office. Staff is currently have a counter installed, electrical wiring and phone data lines. Staffwill be bringing to the Board an Intemet Use Policy, the concept of holding classes and a fee schedule. E. BOARD BUSINESS El. Library Telethon Update: oral report by Deborah Clark, Library Manager Deborah Clark, Library Manager, stated that the revenue received as of today totalled $33,682.63. There are still outstanding pledges which are being received by staff. Dixie Langdon volunteered Library Board Minutes April 3, 1997 Page 3 141 hours in the month of March. Shaffreally appreciated all the hard work she did. Also, Paula Pachon helped staff after the Telethon in getting the letters out. Deborah Clark, Library Manager, asked the Library Board what they could see improve or change for next year. Boardmember Davies stated that she hoped that Dusty Taylor and John Mannerino are willing to come back and join us next year. I think they did a fabulous job. Boardmember Swistock stated the hours needed to be looked at. During the day, the response from the audience was not as active as during the evening hours. The Council Chambers could be used for the majority of the production. He stated that from working closely with Deborah Clark and Robert Karatsu were the ones who pulled this off and made the Telethon the success that it was. Deborah Clark, Library Manager, gave an oral report to the Library Board on changes and recommendations for the Telethon from the Executive Telethon Committee debriefing meeting. FI. F2. F3. F4. F5. development. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Literacy Update Budget 1997/98: Status report Library Survey results President Howdyshell requested an update on the Techonolgy Center. Boardmember Swistock requested on the agenda the parking issue with senior housing G. COMMUNICATIONS FROM THE PUBLIC Robert Karatsu, Principal Librarian, presented a check for $14,000 from the Friends of the Library to President Howdyshell. The Friends will also make a $6,000 donation to the Library Foundation Board at the Foundtion meeting for matching funds from the Telethon. Library Board Minutes April 3, 1997 Page 4 H. ADJOURNMENT MOTION: Moved by Boardmember Swistock to adjourn to May 1, 1997 at 7:00 p.m., seconded by President Howdyshell. Motion carried, 5-0. The meeting adjourned at 7:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was scheduled for Thursday, March 6, 1997, at 7:00 p.m. in the Council Chambers of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to lack of quorum. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: April 3, 1997 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Reeular Meetine A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, February 6, 1997, in the Council Chambers of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:01 p.m. and the pledge of allegiance was led by President Howdyshell. Present were Boardmembers Davies, Muna-Landa and Swistock. Also present were: Diane Williams, Councilmember, Paul Williams, President of the Friends of the Library, Deborah Clark, Library Manager, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Services Supervisor and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR Boardmember Davies asked Item B1 to be pulled. B2. Approval of CD Rom Rental policy and Establishment of Fee. MOTION: Moved by Boardmember Swistock to accept the consent calendar, seconded by President Howdyshell. Motion carried 4-0-1 (with Gregory absent). Boardmember Davies asked for the wording of the minutes of January 16 to be changed on Page 3 under D3 from "Rancho Cucamonga Council" to "National PTA"; and to add the following wording after National to "22 PTA affiliated schools in the city". B1. Approval of minutes: January 16, 1997 MOTION: Moved by President Howdyshell to accept the minutes as amended, seconded by Boardmember Davies. Motion carried 4-0-1 (with Gregory absent). C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library status report: oral report presented by Library Staff. Library Board Minutes February 6, 1997 Page 2 Deborah Clark, Library Manager, stated that construction is still taking place on both floors of the Library. The Literacy area is proceeding along well. There will be a grand opening ceremony on March 15. The budget cycle has begun. Staff will be updating the Plan of Service and adding a component for budget purposes that combines the concept of basic service along with cost analysis. This package will be forwarded to you in March. Deborah Clark, Library Manager, stated that staff interviewed this week for the Library Monitor position. Robert Karatsu, Principal Librarian, stated January was a record breaking month. The reference questions were higher in January than any other month. The fines, fees and media rentals also increased in January. Renee Tobin, Children's Services Supervisor, stated that she, along with Sheila Keeling, attended a training on the Grandparent's and Books Grant. Covered in the workshop were the concepts of recruiting for senior volunteers to read to children in the Library, and providing training to the volunteers on how one reads to groups of children. Staffwill begin recruiting volunteers for this program. Once staff has a group, we will do the training and volunteers will begin reading to children before the end of the school year. Renee Tobin, Children's Services Supervisor, stated that staff had their third annual dragon making program for Chinese New Year. Approximately fifty children attended and they made three dragons which are hanging in the entrance to the story room and picture book area. Staffis currently working on the Summer Reading Program. Samples of the artwork will be shared next month. The theme is, "Library Detectives, Inc." and Gator Gumshoe is the alligator detective. The funding has been donated by Wells Fargo Bank. Renee Tobin, Children's Services Supervisor, shared with the Board a form for "Reading Moments" for the Telethon. Staff is looking for anyone who has a favorite book that is in our library's collection that would like to tape one of these to be shown on the Telethon. Nina Cole will have a crew do the taping on the first two Saturdays in March. C2. Budget report: presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, reviewed the budget sheets with the Board. C3. Proposal for securing staff exit and removing front benches: presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, stated that staff interviewed and have selected three qualified candidates for the position of Monitor at the Library. Staff is working with the City for funding to Library Board Minutes February 6, 1997 Page 3 have both floors of the Library covered for the intense period of time when there is heavy use. The proposal for securing the staff exit and removing the front benches came from a number of minor security incidents that occurred over the past three months. The staffexit securing was proposed by the Sheriff's Department when the Crime Prevention Department did a walk though with staff. President Howdyshell asked for a more detail description of the Monitor position. Deborah Clark, Library Manager, described the position to the Board. Boardmember Davies stated that she and Diane Williams walked the area requested this afternoon and stated that she also sees it as a real need. She asked if this includes additional lighting? Is there going to be a motion detector ? Is there sufficient lighting? Deborah Clark, Library Manager, asked if she meant the building lighting or the parking lot lighting? Boardmember Davies stated, her concern was directed at the building lighting for the exit of the employees. The fencing is a gmat idea and necessary. She also stated, that she would like to see staff consider additional lighting and motion detectors. Boardmember Swistock asked if it would be possible to do the fencing, but leave the benches for a month or two to see if they need to be removed. MOTION: Moved by Boardmember Swistock to approve the proposal for securing the staff exit by installing fencing on the west side of the building; the benches at the front of the Library will remain, seconded by Boardmember Davies. Motion carried 4-0-1 (with Gregory absent). D. BOARD BUSINESS D1. Library Telethon Update: oral reports Status, time line and mailout: Deborah Clark, Library Manager Deborah Clark, Library Manager, stated that the lines for credit card access have been installed and staffwill be receiving training. She gave thanks to Susan Stark and Joan Kruse who worked very hard to get this project done. Deborah Clark, Library Manager, gave an oral report to the Library Board on the various meetings with the Telethon. Deborah Clark, Library Manager, asked the Board if they would give the authority to the Executive Committee to decided if they want to waive that $50 requirement for the youngsters talent show. Library Board Minutes February 6, 1997 Page 4 MOTION: Moved by President Howdyshell to give the Executive Committee the discretion to make the appropriate decision about the $50 registration fee, seconded by Boardmember Muna-Landa. Motion carried 3-0-1-1 (with Gregory absent). Deborah Clark, Library Manager, stated that the Exectuvie Committee will be meeting tomorrow. The Auction Committee, we have had good response from the people that are making the calls for the auction items. Staff commends Foundation Boardmember Bob Valenti who has been sending the responses back to staff quickly. Robert Karatsu, Principal Librarian, gave an oral report to the Library Board on the Trivia Contest portion of the Telethon. Deborah Clark, Library Manager, asked the Boardmembers for volunteers to review the auditioning acts for the Telethon. D2. Library Survey: oral report presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, stated that staffhas received approximately 300 surveys. Staff will be doing the analysis on the surveys. There will be three work groups. The work groups will be composed of someone in Circulation, Reference and from Children's. They will include full and part time staff. Staffwill compile the results and plot them on the maps, but also try to analyse what the people were asking for in the survey. Staff then will make recommendations on how requests or concerns the patrons have raised can be addressed. El. Telethon E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E2. Budget E3. President Howdyshell requested he would like to have staff check on the number of applications received for the credit card. E4. President Howdyshell requested an update on Literacy. None were received. Library Board Minutes February 6, 1997 Page 5 F. COMMUNICATIONS FROM THE PUBLIC President Howdyshell stated that he would like to thank Diane Williams, from City Council for her support and Paul Williams from the Friends on his support. He also thanked the staff for their professional presentations and the time that it takes to attend meetings and compile reports for the Board; he found the information helpful and very professionally done. He stated his appreciation on behalf of the Trustees. G. ADJOURNMENT MOTION: Moved by Boardmember Swistock to adjourn in memory of Dan Richard's son, seconded by President Howdyshell to adjourn to March 6, 1997 at 7:00 p.m. Motion carried, 4-0-1 (with Gregory absent). The meeting adjourned at 7:56 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: April 3, 1997 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, January 16, 1997, in the Storytime Room of the Rancho Cucamonga Public Library located at 7368 Archibald Avenue, Rancho Cucamonga, California. The meeting was called to order at 7:04 p.m. and the pledge of allegiance was led by President Howdyshell. Present were Boardmembers Davies, Gregory, Muna- Landa and Swistock. Also present were: Paul Williams, President of the Friends of the Library, Deborah Clark, Library Manager; Robert Karatsu, Principal Librarian and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR President Howdyshell wanted more information on Item Number 3, Grant application. Deborah Clark, Library Manager, reviewed the terms of the grant with the Board, discussing the involvement of Southem California Housing authority and the potential impact on staff time. B1. Approval of Minutes: December 5, 1996 (Muna-Landa absent) MOTION: Moved by President Howdyshell to approve the consent calendar, seconded by Boardmember Davies. Motion carried unanimously, 4-0-1 with Muna-Landa abstaining. C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Report: oral report presented by staff. President Howdyshell stated that he would like to recognize Robert Karatsu as receiving Employee of the Year Award. Deborah Clark, Library Manager, stated that while circulation fell off, December remained a busy month due to planning for the Telethon, staff illnesses and handling of the construction projects. The parking lot construction has been completed. The construction for the Literacy section has begun. A meeting concerning time frames of the work will be held next week. Staff should have an update at that time. Library Board Minutes January 16, 1997 Page 2 Robert Karatsu, Principal Librarian, checked statistics for the year 1996 and stated that circulation rose nine percent over 1995 with 41 percent of the circulation from children's materials. Seventeen percent of our registered borrowers are non-residents. The most popular item circulated in 1996 was a video called "Stargate," which circulated 116 times. The most popular book was, "Where's Waldo in Hollywood." The most popular adult book was, "Accident" by Danielle Steele. The most popular CD was, "Rubber Soul" by the Beatles. Robert Karatsu, Principal Librarian, also noted that the Library now has a color photocopier for the public to use. C2. Budget Report: presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, reviewed the Revenue Report, Balance Sheet and Library Expenditures with the Board. D. BOARD BUSINESS D1. Library Telethon Update: oral reports Status, time line and mailout: Deborah Clark, Library Manager Deborah Clark, Library Manager, stated that in December, staff mailed out over 800 letters to corporations, retail businesses, restaurants, churches, individuals and local celebrities. She reviewed the packets of information sent with the Board. Deborah Clark, Library Manager, reviewed press packets to the Board on the information which has been sent out. The Daily Bulletin is the media sponsor. A $2,000 donation was given by Yukon Trash Company. A flyer will be included in the mailouts for the next cycle of billings by Yukon. Mark's Cablevision offered to have air time for two different spots, (1) promoting involvement and participation in the Telethon and (2) promotion for the event itself. Robert Howdyshell, President, suggested that each of the committees should create their own time lines. He stated that he would create the one for the Auction Subcommitte. Robert Howdyshell, President, stated that he would like to donate towards sponsoring participants to be in the Telethon. Deborah Clark, Library Manager, made a donation of $200 towards a fund for participants. Library Board Minutes January 16, 1997 Page 3 Executive Committee Meeting: Ede Swistock, Boardmember Ede Swistock, Boardmember, reviewed the Executive Subcommittee meeting with the Board. Auction Committee: Robert Howdyshell, President Robert Howdyshell, President, reviewed the Auction Subcommittee meeting with the Board. D2. Library Survey: oral report on initial impressions by Deborah Clark, Library Manager. Deborah Clark, Library Manager, stated that staff has received 249 surveys back. Staff reviewed responses and comments with the Board. Staff will have more information at the next Board meeting. D3. 100th Birthday of Rancho Cucamonga Council PTA: oral report presented by Rebecca Davies, Boardmember. Boardmember Davies gave an oral report on the 100th Birth of National PTA. The PTA is coordinating with Renee Tobin a listing of 100 books to be donated to the Library. The list will be divided among the 22 PTA affiliated schools in the city. The books will be presented to the Library in the month of March. D4. Reports from CLA: Conference attendees presented information from sessions attended at the recent California Library Association Conference. Oral reports by Board and staff. Boardmembers Gregory and Muna-Landa gave oral reports on the CLA conference sessions they attended. Robert Karatsu, Principal Librarian, gave an overview of the session he attended with the Board. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Boardmember Swistock requested an update on the status of the Board's request, a visit by the State Librarian to our Library. E2. Boardmember Swistock requested an update by staff on the progress of being able to receive payment by the credit card at the Library. E3. Telethon E4. Survey None were received. Library Board Minutes January 16, 1997 Page 4 F. COMMUNICATIONS FROM THE PUBLIC G. ADJOURNMENT MOTION: Moved by Boardmember Muna-Landa to adjourn to February 6, 1997, at 7:00 p.m. at the Council Chambers, seconded by Boardmember Gregory. Motion carried unanimously, 5-0. The meeting adjourned at 8:10 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: February6,1997