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HomeMy WebLinkAbout1997/12/16 - Agenda Packet - SpecialAGENDA CITY OF RANCHO CUCAMONGA CITY COUNCIL Special Meeting December 16, 1997 - 4:30 p.m. Tri Communities Room 10500 Civic Center Drive, Rancho Cucamonga, California A. CALL TO ORDER Pledge of Allegiance. Roll Call: Alexander , Biane __, Curatalo __, Gutierrez , Williams __ CONSIDERATION PRESERVATION INTERVIEWING APPLICANTS B. ITEMS OF DISCUSSION OF THE CITY COUNCII?S PLANNING/HISTORIC COMMISSION SUBCOMMITTEE'S PROCESS FOR PLANNING/HISTORIC PRESERVATION COMMISSION 2. PLANNING/HISTORIC PRESERVATION COMMISSION INTERVIEWS 3. SELECTION OF PLANNING/HISTORIC PRESERVATION COMMISSION MEMBERS C. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the City Council. State law prohibits the Council from addressing any issue not previously included on the agenda. The Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. D. ADJOURNMENT I, Debra & Adams, City Clerk of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on December 15, 1997, twenty-four (24) hours prior to the meeting per Government Code 94954.2 at 10500 Civic Center Drive, Rancho Cueamonga, California. CITY OF RANCHO CUCAMONGA DATE: TO: FROM: SUBJECT: STAFF REPORT December 16, 1997 Mayor and Members of the City Council Rex Gutierrez and Paul Biane City Council Planning/HPC Commission Subcommittee Consideration of Recommended Process for Interviewing Planning/HPC Commission Applicants Recommendation The City Council approve the Subcommittee's recommendation for the process for interviewing the Planning/HPC Commission Applicants. Background We met as the Subcommittee on December 3 and 10, 1997 and generated a memo to the City Council on December 10, 1997 recommending the process for the interviews. That memo is attached to this Staff Report for the City Council's re-review. Attachment: Subcommittee's December 10, 1997 Memo CITY OF PANCHO CUCAMONGA MEMORANDUM DATE: December 10, 1997 TO: FROM: Mayor and Members of the City Council Jack !.~m,,AICP, City Manager Re~u~rrez and Paul Bian~ City Council Planning/HPC Commission Subcommittee SUBJECT: PROCESS FOR INTERVIEWING PLANNING/H C COMMISSION APPLICANTS We met as the Subcommittee December 3 and 10, 1997 and developed a suggested process for interviewing the applicants. There were 29 applications received including the 3 incumbent's letters asking to be reconsidered for appointment to the Commission. Copies of all applications are attached for the City Council's review. We are recommending that all 29 applicants be interviewed by the entire City Council with the exception of possibly the 3 incumbents. As you are aware, the Mayor generated a memo suggesting that the 3 incumbents shotfid not have to appear with the other applicants for an interview with the City Council. In the spirit of cooperation with the City Council, our suggestion is to advise the 3 incumbents if they wish to interview before the entire City Council, they are free to do so but not required. The interviews are scheduled for Tuesday, December 16, 1997 beginning at 5 p.m. in the Tri-Communities Conference Room. The process we are suggesting would be to utilize the same 3 previous questions of each applicant and limit the interview of each applicant to 10 minutes (or as close to that as possible). Following the interviews, a vote of the entire City Council will occur. We are suggesting that the Mayor begin by making a motion to nominate all 29 applicants. Following that, we are suggesting that each Council Member vote for only 3 applicants in the first round of voting when considering all 29 applications and that an applicant must receive 3 votes to be appointed to the Commission. Applicants with at least 1 vote will be included in the following round if needed. If there are no other applicants who have received 3 votes in that round, then the succeeding rounds of voting will only inlcude those applicants with a minimum of 2 votes. Staff will have an easel set up with each applicants name and the name of each Council Member so that the votes can be recorded publicly. We recognize the Planning/HPC Commission is an important function of the City and with this process wanted to ensure an organized process for selecting Commissioners. Your input is welcomed and if you have any questions, please call us. Attachment: Applications DATE: TO: FROM: SUBJECT: CITY OF RANCHO CUCAMONGA STAFF REPORT December 16, 1997 Mayor and Members of the City Council Rex Gutierrez and Paul Biane ~,~'c ~,/~ City Council Planning/HPC Commission Subcommittee Consideration of Recommended Process for Interviewing P!anning/HPC Commission Applicants Recommendation The City Council approve the Subcommittee's recommendation for the process for interviewing the Planning/HPC Commission Applicants. Background We met as the Subcommittee on December 3 and 10, 1997 and generated a memo to the City Council on December 10, 1997 recommending the process for the inte~iews. That memo is attached to this Staff Report for the City Council's m-review. Attachment: Subcommittee's December 10, 1997 Memo CITY OF RANCHO CUCAMONGA DATE: TO: FROM: SUBJECT: MEMORANDUM December 10, 1997 Mayor and Members of the City Council Jack [grn,.AICP, City Manager Re~u~rrez and Paul Bian~n~ City Council Planning/HPC Commission Subcommittee PROCESS FOR INTERVIEWING PLANNING/HPC COMMISSION APPLICANTS We met as the Subcommittee December 3 and 10, 1997 and developed a suggested process for interviewing the applicants. There were 29 applications received including the 3 incumbent's letters asking to be reconsidered for appointment to the Commission. Copies of all applications are aVs._ched for the City Council's review. We are recommending that all 29 applicants be interviewed by the entire City Council with the exception of possibly the 3 incumbents. As you are aware, the Mayor generated a memo suggesting that the 3 incumbents should not have to appear with the other applicants for an interview with the City Council. In the spirit of cooperation with the City Council, our suggestion is to advise the 3 incumbents if they wish to interview before the entire City Council, they are free to do so but not required. The interviews are scheduled for Tuesday, December 16, 1997 beginning at 5 p.m. in the Tfi-Communifies Conference Room. The process we are suggesting would be to utilize the same 3 previous questions of each applicant and limit the interview of each applicant to 10 minutes (or as close to that as possible). Following the intentiews, a vote of the entire City Council will occur. We are suggesting that the Mayor begin by making a motion to nominate all 29 applicants. Following that, we are suggesting that each Council Member vote for only 3 applicants in the first round of voting when considering all 29 applications and that an applicant must receive 3 votes to be appointed to the Commission. Applicants with at least 1 vote will be included in the following round if needed. If there are no other applicants who have received 3 votes in that round, then the succeeding rounds of voting will only inlcude those applicants with a minimum of 2 votes. Staffwill'have an easel set up with each applicants name and the name of each Council Member so that the votes can be recorded publicly. We recognize the Plarming/HPC Commission is an important function of the City and with this process wanted to ensure an organized process for selecting Commissioners. Your input is welcomed and if you have any questions, please call us. Attachment: Applications CITY OF RANCHO CUCAMONGA MEMORANDUM DATE: TO: FROM: SUBJECT: December 16, 1997 Mayor and Members of the City Council ~~? Jack Lam, AICP, City Manager Diane O'Neal, Assistant To The City Manag~ PLANNING COMMISSION APPLICANTS WHO HAVE WITHDRAWN THEIR APPLICATIONS AS OF TODAY, DECEMBER 16, 1997 The following Planning/HPC Commission applicants have telephoned me today to advise they are withdrawing their applications: George Rivera Lyle McCullough Also, another Planning/HPC Commission applicant, Jon Ferguson, called me today and said he could not keep his appointment this evening and would not be attending.