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HomeMy WebLinkAbout1998/01/21 - Agenda PacketCITY COUNCIL AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETINGS 1st and 3rd Wednesdays - 7:00 p.m. January 21, 1998 Civic Center Council Chambers 10500 Civic Center Drive Rancho Cucamonga, CA 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tern Paul Biane, Councilmember James V. Curatalo, Councilmember Jack Lam, City Manager James L. Markman, City Attorney Debra J. Adams, CiO~ Clerk City Office: 477-2700 City Council Agenda January 21, 1998 All items submitted for the City Council Agenda must be in writing. The deadline for submitting these items is 6:00 p.m. on the Tuesday of the week prior to the meeting. The City Clerk's Office receives all such items. 1. Roll Call: A. CALL TO ORDER Alexander Biane Curatalo , Williams ~ B. ANNOUNCEMENTS/PRESENTATIONS C. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the City Council. State law prohibits the City Council from addressing any issue not previously included on the Agenda. The City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. D. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Council at one time without discussion. Any item may be removed by a Councilmember or member of the audience for discussion. Approval of Warrants, Register Nos. 12/24/97 and 12/31/97 and Payroll ending 12/24/97 for the total amount of $1,978,560.89. Approval to receive and file current Investment Schedule as of December 31, 1997. Approval to authorize the advertising of the "Notice Inviting Bids" for the Arrow Route Street Improvements, from Milliken Avenue to 775' east of Milliken Avenue and Arrow Route at Deer Creek Channel, to be funded from the Measure "1" Fund, Account No. 10-4637-9609. RESOLUTION NO. 98-006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING PLANS AND SPECIFICATIONS FOR THE ARROW ROUTE STREET IMPROVEMENTS, FROM MILLIKEN AVENUE TO 775' EAST OF MILLIKEN AVENUE AND ON ARROW ROUTE AT DEER CREEK CHANNEL IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS 11 13 City Council Agenda January 21, 1998 Approval to authorize the Re-Advertising of the "Notice Inviting Bids" for the Tapia Via Ddve Street Improvements, from Grove Avenue to Rancheda Ddve, to be funded from CDBG Funds, Account No. 28- 4333-9500. Staff has determined that the project is categorically exempt per Article 19, Section 15301 (C) of the CEGA Guidelines. RESOLUTION NO. 98-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE TAPIA VIA DRIVE STREET IMPROVEMENTS, FROM GROVE AVENUE TO RANCHERIA DRIVE, IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS Approval to appropriate $411,808 for the Lions East Construction Project. Approval of a City policy for the installation of designated curbside parking spaces for disabled persons on public streets. Approval to expend $8,325 for the City's participation in the Inland Empire Power Pool (Acct. No. 1-4245-6036). Approval to appropriate $20,000 from Transportation Development Fund 22 to be placed in Account No. 22-4637-9705 and award and authorize the execution of the Contract (CO98-004) for the Traffic Signals and Street Improvements at Fourth Street and Hermosa Avenue, in the amount of $154,000.00 ($137,196 plus a contingency of $16,804.00) to be funded from Prop. 111, Account No. 10-4637- 9705, TDA Arlicle 8, Account No. 12-4637-9705 and Transportation Development, Account No. 22-4637-9705. o Approval of Real Property Improvement Contract and Lien Agreement (CO98-005) submitted by Foothill Auto Body, a California General Partnership, located on the south side of Foothill Boulevard east of Archibald Avenue (9777 Foothill Boulevard). RESOLUTION NO. 98-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING A REAL PROPERTY IMPROVEMENT CONTRACT AND LIEN AGREEMENT SUBMITTED BY FOOTHILL AUTO BODY, A CALIFORNIA GENERAL PARTNERSHIP 10. Approval of Map, Improvement Agreement, Improvement Securities and Ordedng the Annexation to Landscape Maintenance District No. 7 and Street Lighting Maintenance District Nos. 1 and 7 for Tract Map No. 12659-4, located south of Wilson Avenue, east of Hanley Avenue, submitted by Centex Homes, a Nevada General 'Partnership. 17 18 22 24 28 3O 32 34 35 City Council Agenda January 21, 1998 RESOLUTION NO. 98-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING FINAL TRACT MAP 12659-4 IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITIES RESOLUTION NO. 98-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 7 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 7 FOR TRACT 12659-4 11. Approval of the Map, Improvement Agreement, Improvement Security, and Ordering the Annexation to Landscape Maintenance District No. 1 and Street Lighting Maintenance District Nos. 1 and 2 for Parcel Map 15027, located on the north side of Vicara Drive, approximately 287 feet easterly of the intersection of Sapphire Avenue, submitted by Don J. And Betty J. Anderson. RESOLUTION NO. 98-009 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PARCEL MAP NO. 15072, IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY RESOLUTION NO. 98-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 2 FOR PARCEL MAP NO. 15072 12. Approval of Amethyst Street Rehabilitation, from Base Line Road to 19th Street Project, Contract No. 97-051, as complete, Release the Bonds and authorize the City Engineer to file a Notice of Completion and approve the final contract amount of $107,131.02. RESOLUTION NO. 98-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR AMETHYST STREET REHABILITATION, FROM BASE LINE ROAD TO 19TH STREET PROJECT, 3 36 39 40 43 44 47 48 City Council Agenda January 21, 1998 CONTRACT NO. 97-051, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK 13. Approval of Improvements, Release of the Faithful Performance Bond, acceptance of a Maintenance Bond and filing of a Notice of Completion for Improvements for Tract 13753, generally located on the northeast corner of Base Line Road and Milliken Avenue. RESOLUTION NO. 98-012 A RESOLUTION OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 13753, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK 4 49 50 E. CONSENT ORDINANCES The following Ordinances have had public hearings at the time of first reading. Second readings are expected to be routine and non- controversial. They will be acted upon by the Council at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion. No Items Submitted. F. ADVERTISED PUBLIC HEARINGS The following items have been advertised and/or posted as public hearings as required by law. The Chair will open the meeting to receive public testimony. CONSIDERATION OF AN HISTORIC POINT OF INTEREST DESIGNATION 97-02 - C.O.R. PROPERTIES - A request to rescind the Local Historic Landmark Designation (LD92-02) and redesignate as a Point of Interest for the Pearson Filling Station and Garage, located at the northeast corner of Foothill Boulevard and Etiwanda Avenue, 12912 Foothill Boulevard - APN: 1100-061-02. RESOLUTION NO. 98--013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING A REQUEST TO RESCIND LOCAL HISTORIC LANDMARK DESIGNATION 92-02 AND REDESIGNATE AS AN HISTORIC POINT OF INTEREST 97-02 FOR THE PEARSON FILLING STATION AND GARAGE, LOCATED AT THE NORTHEAST CORNER OF FOOTHILL BOULEVARD AND ETIWANDA AVENUE AT 12912 FOOTHILL BOULEVARD - APN: 1100-061- 02 51 123 City Council Agenda January 21, 1998 G. PUBLIC HEARINGS The following items have no legal publication or posting requirements. The Chair will open the meeting to receive public testimony. No Items Submitted. 5 H. CITY MANAGER'S STAFF REPORTS The following items do not legally require any public testimony, although the Chair may open the meeting for public input. CONSIDERATION OF AFTER SCHOOL AT-RISK YOUTH PROGRAM GRANT IN THE AMOUNT OF $30,000.00 FROM THE SAN BERNARDINO COUNTY SUPERINTENDENT OF SCHOOLS 126 I. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. They am not public hearing items, although the Chair may open the meeting for public input. REVIEW OF RECREATION VEHICLE CODE (CONTINUE TO FEBRUARY 4, 1998) 2. CONSIDERATION OF FILLING VACANCY ON THE CITY COUNCIL CONSIDERATION OF REQUEST FROM FORMER CITY COUNCILMEMBER REX GUTIERREZ FOR CONTINUATION OF BENEFITS 4. PARK AND RECREATION FACILITIES UPDATE A. PARKS & FACILITIES UPDATE 1. Lions East Community Center 2. Lions West Community Center 3. Rancho Cucamonga Senior Center 4. R.C. Family Sports Center 5. Skate Park 6. Civic Center 7. Stadium 8. Etiwanda Creek Park 9. Bear Gulch Park 10. Windrows Park B. COMMUNITY SERVICES UPDATE 1, Lions East 2. R.C. Family Sports Center 3. Teen Activities 4. Sports 134 135 137 5. Classes 6. Senior Van Transportation 7. Trips and Tours 8. Seniors 9. Human Services 10. Epicenter City Council Agenda January 21, 1998 6 J. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for City Council to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. K. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the City Council. State law prohibits the City Council from addressing any issue not previously included on the Agenda. The City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. L. ADJOURNMENT MEETING TO ADJOURN TO EXECUTIVE SESSION TO DISCUSS: A) LABOR NEGOTIATIONS PER GOVERNMENT CODE SECTION 54957.6 TO GIVE LARRY TEMPLE, ADMINISTRATIVE SERVICES DIRECTOR, DIRECTION IN REGARDS TO THE MEET AND CONFER PROCESS. B) PROPERTY NEGOTIATIONS PER GOVERNMENT CODE SECTION 54956.8 FOR RELOCATION AND ACQUISITION OF PROPERTY CURRENTLY LOCATED AT THE NORTHWEST CORNER OF HIGHLAND AND ETIWANDA; BRAD BULLER, CITY PLANNER, NEGOTIATING PARTY; REGARDING PRICE AND TERMS OF PAYMENT. c) PROPERTY NEGOTIATIONS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED ON ROCHESTER, BETWEEN FOOTHILL BOULEVARD AND ARROW ROUTE; VALLEY BASEBALL AND JERRY FULWOOD, DEPUTY CITY MANAGER, NEGOTIATING PARTIES; REGARDING TERMS OF AGREEMENT. I, Debra J. Adams, City Clerk of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on January 15, 1998, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. C~ 1,4 IL VI, LU --I C3 !-:1: ,;J j- · A A A A A I-~l ONNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN ..~~ ~ . V V V !-; V V V W V~ V~ ~ Z d Z H~Z ~ ~ W ~U ~ Z ~0 O0 ~ UOW · I~ · · · · ·I M 0 ~) H Z f', (.)Z hi J ~ =,T, ,,, ~= ..., ,. = . '" .., · · .I ~ klO ( .1:~ ~ ~ ~ ~ ~ ~.M~ . lEO t · ~ 3: ~ Z H :)O~J G, I~ 0 M ~ (.~J u,I Z u" 0 0 f,,,) M Z I~ k~ q4 .( I,.,I ::~,Y~OMs' I ,~ N f,E ~ P~ ,4f I~ N ~f 0 z~ NO ~ ~0 4' N ~ ,,-~ f ffl ,4' f~l .4' · · V Z AVERAGE ---YIELD TO HATUI~ITY--- PERCE~T OF AVERAGE DAYS TO 360 365 INVESTMEI4TS BOOK VALUE PORTFOL/O TE~M MATURITY EQUIVA/~NT ~Q(;IVAX~NT Certificatee of De~oeit - Bank ............... $ 8,825,532.20 11.57 390 124 5.971 6.053 Local Ageg~cy Inveetmont Funde ................ $ 19,337,986.58 25.36 i i 5.637 5.715 Federa/ A~c~ ~BBUeB - COU[D(~ ............... $ 47,897,031.25 62.82 1,6B9 1,210 6.383 6.472 Mortgage Backed S®curitie$ ................... $ 190,022.11 0.25 6,537 2,538 8.910 9.034 TOTAL INVeSTMENTS and A3FE~AG~ ............. $ 76,250,572.14 100.00% 1,122 781 6.152% 6.238% ============================================================================== CASH Puabook/C~ocking Accounts ................... $ 1,315,615.35 1. 973 2. 000 (not inclu~led in yield calculatioue) ACCrtLO~ Tnterest at Purclmase ................. $ 7,233.90 TOTAL CASH anc~ PURCJ{ASE ~T ............. $ 1,322,$49.25 ============================================================================== TOTAL CASH a~d INV]~TM~NTS ................. $ 77,573,421.39 MONTH ENDING FISCAL TOTAL EAi~qINC~ DEC~D4BER 31 YEAR TO DATE CxLrrexAt Year $ 371,799.95 $ 2,223,138.27 DAILY BALANC~ ~-~*~v~ PATE OF RETURN $ 72,528,519.95 $ 71,500,021.04 6.04% 6.17% I certify that th/$ report accurately reflects all City pooled investments ancl is in comforuity with the investment policy a~c~ted August 20, 1997. A coS~, of the inveetment policy i8 available in the Administrative Services Department. The I~vestme~t Program herein simeon pr~vide. eufficient cash flo~ liquidity to meet the next six months eetimated expend/turee. The lacaxth-end market values were o~tained fro~ (ZDC)-Interactive Data Corporation pricing service. Ol/13/1998 CITY OF ~ANC~O CUCAMONG& ~ PORTIK)I,/O I~'TAILS D~ 31, 1997 ]2qVESTM~qT AVIi~2,GE PURCHASE STATED --- ~ --- MATUR/TY DAYS NUMMe~ ISSUER BALANCE DATE BOOK VALUE FAC]/ VALUE ~ VALA~ RATH 360 365 DATE TO MAT C~RTIFICAT~SOF DEPOSIT - BANK 00975 SA14WA 05/22/96 1,500,000.00 1,500,000.00 1,500,000.00 6.000 6.000 6.083 05/26/98 145 00986 BANk~ 03/05/97 1,000,000.00 1,000,000.00 1,000,000.00 5.830 5.830 5.911 03/05/98 63 00990 ~ 04/29/97 3,000,000.00 3,000,000.00 3,000,000.00 6.240 6.240 6.327 04/29/98 118 00998 SA_-NWA 08/06/97 1,515,000.00 1,515,000.00 1,515,000.00 5.800 5.800 5.881 08/06/98 217 00999 SANg~ 09/16/97 1,810,532.20 1,810,532.20 1,810,532.20 5.720 5.720 5.799 03/16/98 74 SOB'TOTALS and AVERAGES 8,825o532.20 8,825,532.20 8,825,532.20 0,825,532.20 S.971 6.053 124 IZ)CALAG"ENCY INV'F. STMENT F~INDS 00005 LOCAL AG]~NCY INVSTP~'ND 00804 L,OCALAG'ENCY INVST POND SUBTOTALS and AVEI~GE8 13,563,793.03 19,337,986.58 19,337,986.58 19,337,986.58 0.00 0.00 0.00 19,337,986.58 19,337,986.58 19,337,986.58 5.715 5.637 5.715 1 5.707 5.629 5.707 i 5.637 5.715 I FEDERAL AGENCY ISSUES - COUPON 00964 00969 00973 00988 00996 01001 00940 00962 00971 00974 00982 00989 00991 00997 01005 FEDERAL FAI~M CIU~ZT BANK FJ~ERAL FARM CIU~IT BANK FEDERAL FARM ~m%IT BANK P]~ERAL FARM CIU~IT BANK F~DERAL ~ Ci~DIT BANK F~DB3~.L FARM CRY)IT BANK Ol/16/96 03/o5/96 os/2o/96 03/27/97 o7/17/97 lO/22/97 o4/o6/9s 12/18/9s o3/19/96 o5/21/96 12/30/96 o4/02/97 0(/29/97 07/30/9? 12/3o/97 00957 00967 00968 00994 00995 01000 00947 00959 00981 00984 00992 FEDERAL HOt~I,OANI~RTG. CO 11/20/95 P'gDERAL HOM~ I.&)ANMORTG. CO 03/06/96 PI~D~LHOMELOANMOR'i~. CO 02/22/96 F~DTnU~tK)~LO~I~RTG. CO 06/25/97 F!WE]h%LP, OI~LOTmI~O~. CO 06/30/97 F~DERALHO~I&~,NMORT~. CO 10/22/97 S~FBTOTAL8 and AVEV. P~GES os/o8/95 11/29/95 11/29/96 12/12/96 O5/O5/97 48,284,128.02 2,000,000.00 2,000,000.00 1,990,000.00 2,000,000.00 2,000,000.00 1,992,500.00 1,000,000.00 1,000,000.00 1,002,500.00 2,000,000.00 2,000,000.00 2,019,375.00 1,999,375.00 2,000,000.00 2,021,250.00 1,995,000.00 2,000,000.00 1,998,125.00 942,968.75 1,000,000.00 995,312.50 4,000,000.00 4,000,000.00 3,987,500.00 995,312.50 1,000,000.00 1,000,937.50 1,000,000.00 1,000,000.00 1,005,000.00 1,000,000.00 1,000,000.00 998,437.50 2,000,000.00 2,000,000.00 2,013,750.00 1,000,312.50 1,000,000.00 1,002,500.00 1,000,000.00 1,000,000.00 1,006,875.00 1,000,000.00 1,000,000.00 1,000,000.00 2,500,000.00 2,500,000.00 2,496,093.75 1,998,750.00 2,000,000.00 1,986,250.00 1,985,312.50 2,000,000.00 1,976,875.00 3,000,000.00 3,000,000.00 3,040,312.50 1,000,000.00 1,000,000.00 1,000,937.50 2,000,000.00 2,000,000.00 3,010,625.00 1,500,000.00 1,500,000.00 1,507,968.75 4~000,000.00 4,000,000.00 3,993,750.00 2,000,000.00 2,000,000.00 1,997,500.00 1,980,000.00 2,000,000.00 1,990,625.00 2,000,000.00 2,000,000.00 2,051,250.00 47,897,031.25 48,086,250.00 48,000,000.00 6.030 6.030 6.114 01/16/01 1~111 6.165 6.165 6.251 03/05/01 1,159 6.500 6.500 6.590 05/20/99 504 6.620 6.620 6.712 03/27/02 1,546 6.240 6.247 6.334 07/17/02 1,658 6.350 6.422 6.511 10/22/01 1,390 5.240 7.030 7.127 11/30/98 333 6.195 6.195 6.281 12/18/00 1,082 5.880 6.053 6.137 03/19/99 442 7.025 7.025 7.123 05/21/01 1,236 6.195 6.195 6.281 06/30/00 911 6.540 6.540 6.631 04/02/01 1,187 6.518 6.500 6.590 04/21/99 475 6.544 6.544 6.635 07/30/02 1,671 6.110 6.110 6.195 12/28/01 1,457 6.290 6.290 6.377 11/17/00 1,051 5.990 6.005 6.088 03/06/01 1,160 5.695 5.867 5.948 02/16/01 1,142 6.530 6.628 6.720 01/24/02 1,484 6.450 6.450 6.540 06/30/00 911 6.320 6.320 6.408 10/22/02 1o755 7.270 7.270 7.371 05/08/00 858 6.230 6.230 6.317 11/28/00 1,062 6.230 6.230 6.317 11/29/01 1,428 6.160 6.378 6.467 12/14/01 1,443 7.070 7.070 7.168 OS/08/02 1,588 6.383 6.472 1,210 7 01/13/1~$ CITY OF RI~ICHO CU~ 1~ - 3 ~ POR~0I.,~O DETAII.~ - I:lqvI~TN!~B CITY DI~qB~R 31, 1997 C2~H ~ AV~I~AG~ PURCHASI~ STATED --- YTM --- MATURITY DAYS ~ ISSOER BALMI(~ DATE BOOK VALUE FAC~ FALUE MARKET VALU~ RATE 360 365 DATE TO M~T 00071 FI~D~HO~ IJOAN~K)RTG. CO 02/23/87 34,246.00 35,158.64 26,217.38 8.000 8.336 8.452 01/01/02 1,461 00203 P~D]~.ALN~TT_,,~I"'GASSN 09/21/87 71,247.11 77~128.13 76,719.41 8.500 9.557 9.699 09/01/10 4,626 00002 ~OV]~RI~ENTNATIONALMOR~GA 06/23/86 61,868.00 62,7~0.55 49,362.17 9.500 8.621 8.740 05/15/01 lj230 00069 ~OVI~A~!I~TNATIONALNORTGA 05/23/86 22,660.92 22,216.59 2j442.78 9.000 8.534 8.652 03/15/01 1,169 191,337.43 190~022.11 154,741.74 197,233.91 8.910 9.034 2,538 TOTAL II~Vi~TMENTS and AVG. $ 76,250,572.14 76,404j510.52 70,864~790.69 76~360~752.69 6.152% 6.238% 781 ====================== ===================== ==== =m ======= = ========================================== 01/13/1998 CITY 01:;' RANCHO C~CAM01'~.-,A I:M - 4 I)iVl~'llq~r/' I:~RTPOT.'rO DI~TAZL,S ~ C3~H CIT~ D!;(:3~*~t~ 31, 1997 CABH INVESTMenT AVI~AGE PUHCHASE STATED --- YTM--- MATURITY DAYS ~ ISSUER BALANCE DATE BOOK VALUE FACE VAL~ MA~K~T VALLVE ~ATE 360 365 I~ATE TO MAT CHECKING/SAVINGS ACCOUNTS 00180 BANK OF AMERICA 1,278,446.74 2.000 1.973 2.000 00979 BANK OF AMERICA 0.00 2.000 1.973 2.000 00985 BANK OF/M~EI~ICA 37,158.$1 2.000 1.973 2.000 S~BTOTAI~ andAVERAGES 1,663,729.27 1,315,615.35 1.973 2.000 A¢¢rue~L Interest at Purchase 7,233.90 TOTAL CASH $ 1,322,849.25 TOTAL C-.A,SH ~ INVESTI~ENTS $ 72,52~,519.95 77,573,421.39 01/13/1998 CITY OF P.A~CHO C~ PM - 5 POR'TFOLIOM~STER 17~VEST~qTACTIVXTYBYTYPE ulTr DEC~4BER 1, 1997 - DEC~qB~ 31, 1997 CASH STATED TRANSACTION PU~C~IASES S~ r .mq/MATDRITIES INVESTMENT # ISS~ RATE DAT~ OR DEPOSITS OR WITHDRANALS BA[ANC~ ..................... r ............................................................................................................ CErtIFICATES OF DEPOSIT - BANK 8,825,532.20 8,825,532.20 LOCAL AGENCY INVESTMENT FUNDS (M~t~ly ~ary) 0000S LO~AL AGENCY INVST FUND 5.715 00804 LOCAL AGENCY INVST FUND 5.707 7,700,000.00 BEGIENING BALANCE 500,000.00 12,137,986.58 7,700,000.00 500,000.00 19,337,986.58 CH~CKING/SAVINGS ACCO~RTS (Hc~thly Summary) 00180 BANK OF AMERIC~ 2.000 3,061,575.12 00979 BA/~K OF AM~RICA 2.000 00985 BANK OF AMERICA 2.000 3,055.00 SUBTOTALS ;arid ~NDING BALANC~ 3,064,630.12 B~GINNING BALANCE: 3,272,000.00 1,522,985.23 $,272,000.00 1,315,615.35 FEDerAL AGENCY ISSUES - COUPON 00983 P~D~AL FARM CR~DZT BANK 6.700 00922 F~D~LLHOME LOAN BANK 8.030 01005 F~DI~D, ALHO~ LOAN~d~NK 6.110 12/24/1997 12/19/1997 12/3o/1997 1,000,000.00 1,000,000.00 B]~INNING BALANCE: 1,000,000.00 1,000,000.00 48,897,031.25 2,000,000.00 47,897,031.25 MO~TGAGEBAc~ SECURITIF~ 00071 FEDERAL HOME LOAN HORTG. COP~P. 8.000 00203 FED~J~L NATL MTG ASSN 8.500 00002 OOV~P/'~qENT NATIONAL MORT(; ASSN 8.500 00069 ~OV~t~4ENT NATIONAL MORTG ASSN 9.000 B~GINNING BAIANCg: $ 12/15/97 814.50 12/26/97 507.83 12/15/97 1,187.31 12/o2/97 53.88 192,555.63 0.0O 2,563.52 190,022.11 71,576,120.89 11,764,630.12 5,774,563.52 77,566,187.49 /0 CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: January21,1998 TO: Mayor and Members of the City Council Jack Lam, AICP, City Manager FROM: William J. O'Neil, City Engineer BY: Michael D. Long, Supervising Public Works Inspector SUBJECT: AUTHORIZE THE ADVERTISING OF THE "NOTICE INVITING BIDS" FOR THE ARROW ROUTE STREET IMPROVEMENTS, FROM MILLIKEN AVENUE TO 775' EAST OF MILLIKEN AVENUE AND ARROW ROUTE AT DEER CREEK CHANNEL, TO BE FUNDED FROM THE MEASURE 'T' FUND, ACCOUNT NO. 10-4637-9607 RECOMMENDATION It is recommended that the City Council approve plans and specifications for the Arrow Route Street Improvements, From Milliken Avenue to 775' East of Milliken Avenue And Arrow Route at Deer Creek Channel, and approve the attached resolution authorizing the City Clerk to advertise the "Notice Inviting Bids". Staff has determined that the project is categorically exempt per Article 19, Section 15301(c) of the CEQA Guidelines. BACKGROUND/ANALYSIS The work to be performed is located at two worksites. One site is on Arrow Route at Deer Creek and is shown on Plan 1593. The scope of the work to be performed in general consists of, but is not limited to, removal of existing A.C. pavement, compaction, cold planing, placement of C.A.B., A.C. pavement and overlay, adjustment of water valve cans and covers, construction of PCC curb, gutter, drive approach and sidewalk, replacement of pavement markers, and providing traffic control. The second site is on Arrow Route along the north side from Milliken Avenue to 775' east of Milliken Avenue and is shown on Plan 1623. The scope of the work to be performed in general consists of, but is not limited to, sawcutting and removing A.C. pavement, grading and compacting, placement of C.A.B. and new A.C. pavement, signing, striping, and traffic control. The subject project plans and specifications have been completed by staff and approved by the City Engineer. The Engineer's estimate for construction is $75,000. Legal advertising is scheduled for January 27 and February 3, 1998, with the bid opening at 2:00 p.m. on Tuesday, February 17, 1998. Respectful,~y_~ubm itted, William tJ~Neil City Engineer WJO:MDL:Is Attachments 1 9TH ST 8TREET IMPROVEMENT8 HIG~LAND lAVE f II Ii ' " '[~]~]7~~,A~,;C~(~~TORIA PARK LN i,i BASE_INE RD ~> FOOTHILL ARROW ROUTE DEER C :lEEK < C~/CAMOI~ ~A P R O J E C..T_.. L.O.C ATJQ t. ~ ~ ." ~ I-VJ..STA T /~ ~ OF: MILLIKEN CHURCH ST ~o T -OCATION r~' ~ ~'xx~.x pROJEC ~ ~ ARROW H~ ~ . < ~ ~ BNSF I IIIllll~111111111111IIIIIIIIIIIIIIIIIIIIIIIIlllllll11111111111tl o ,' ~ ~ < ~, 6TH ST ~ ............ ~?_..~! .......................................... LOCATION MAP HOT TO SCALE RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING PLANS AND SPECIFICATIONS FOR THE ARROW ROUTE STREET IMPROVEMENTS, FROM MILLIKEN AVENUE TO 775' EAST OF MILLIKEN AVENUE AND ON ARROW ROUTE AT DEER CREEK CHANNEL IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS WHEREAS, it is the intention of the City of Rancho Cucamonga to construct certain improvements in the City of Rancho Cucamonga. WHEREAS, the City of Rancho Cucamonga has prepared plans and specifications for the construction of certain improvements. NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City of Rancho Cucamonga be and are hereby approved as the plans and specifications for the ARROW ROUTE STREET IMPROVEMENTS, FROM MILLIKEN AVENUE TO 775' EAST OF MILLIKEN AVENUE AND ON ARROW ROUTE AT DEER CREEK CHANNEL. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for doing the work specified in the aforesaid plans and specifications, which said advertisement shall be substantially in the following words and figures, to wit: "NOTICE INVITING SEALED BIDS OR PROPOSALS" Pursuant to a Resolution of the Council of the City of Rancho Cucamonga, San Bernardino County, California, directing this notice, NOTICE IS HEREBY GIVEN that said City of Rancho Cucamonga will receive at the Office of the City Clerk in the offices of the City of Rancho Cucamonga, on or before the hour of 2:00 p.m. on Tuesday, February 17, 1998, sealed bids or proposals for the "ARROW ROUTE STREET IMPROVEMENT PROJECT" in said City. Bids will be publicly opened and read in the office of the City Clerk, 10500 Civic Center Drive, Rancho Cucamonga, California 91730. Bids must be made on a form provided for the purpose, addressed to the City of Rancho Cucamonga, California, marked, "Bid for Construction of ARROW ROUTE STREET IMPROVEMENTS." PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations /5 RESOLUTION NO. RE: ARROW ROUTE STREET IMPROVEMENTS JANUARY 21, 1998 PAGE 2 of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the office of the City Clerk of the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California, and are available to any interested party on request. The Contracting Agency also shall cause a copy of such determinations to be posted at the job site. Pursuant to provisions of Labor Code Section 1775, the Contractor shall forfeit, as penalty to the City of Rancho Cucamonga, not more than fifty dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages herein before stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticable occupation to apply to the joint apprenticeship committee nearest the site of the public work's project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request of certificate, or go When the number of apprentices in training in the area exceeds a ratio of one to five, or When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticable trade on such contracts and if other Contractors on the public works site are making such /¢ RESOLUTION NO. RE: ARROW ROUTE STREET IMPROVEMENTS JANUARY 21, 1998 PAGE 3 contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of apprenticeship Standards and its branch offices. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours as set forth in Division 2, Part 7, Chapter I, Article 3 of the Labor Code of the State of California as amended. The Contractor shall forfeit, as a penalty to the City of Rancho Cucamonga, twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work herein before mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreement filed in accordance with Labor Code Section 17773.8. The bidder must submit with his proposal, cash, cashier's check, certified check, or bidder's bond, payable to the City of Rancho Cucamonga for an amount equal to at least 10% of the amount of said bid as a guarantee that the bidder will enter into the proposed contract if the same is awarded to him, and in event of failure to enter into such contract said cash, cashiers' check, certified check, or bond shall become the property of the City of Rancho Cucamonga. If the City of Rancho Cucamonga awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City of Rancho Cucamonga to the difference between the low bid and the second lowest bid, and the surplus, if any shall be returned to the lowest bidder. The amount of the bond to be given to secure a faithful performance of the contract for said work shall be 100% of the contract price thereof, and an additional bond in an amount equal to 100% of the contract price for said work shall be given to secure the payment of claims for any materials or supplies furnished for the performance of the work contracted to be done by the Contractor, or any work or labor of any kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation insurance covering his employees upon work to be done RESOLUTION NO. RE: ARROW ROUTE STREET IMPROVEMENTS JANUARY 21, 1998 PAGE 4 under contract which may be entered into between him and the said City of Rancho Cucamonga for the construction of said work. No proposal will be considered from a Contractor to whom a proposal form has not been issued by the City of Rancho Cucamonga. Contractor shall possess any and all contractor licenses, in form and class as required by any and all applicable laws with respect to any and all of the work to be performed under this contract; Including but not limited to a Class "A" License (General Engineering Contractor) or "C-12" (Paving Contractor) in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000 et. seq.) and rules and regulation adopted pursuant thereto. The Contractor, pursuant to the "California Business and Professions Code," Section 7028.15, shall indicate his or her State License Number on the bid, together with the expiration date, and be signed by the Contractor declaring, under penalty of perjury, that the information being provided is true and correct. The work is to be done in accordance with the profiles, plans, and specifications of the City of Rancho Cucamonga on file in the Office of the City Clerk at 10500 Civic Center Drive, Rancho Cucamonga, California. Copies of the plans and specifications, available at the office of the City Engineer, will be furnished upon application to the City of Rancho Cucamonga, and payment of $35.00 (THIRTY-FIVE DOLLARS), said $35.00 (THIRTY-FIVE DOLLARS) is non refundable. Upon written request by the bidder, copies of the plans and specifications will be mailed when said request is accompanied by payment stipulated above, together with an additional non reimbursable payment of $15.00 (FIFTEEN DOLLARS) to cover the cost of mailing charges and overhead. The successful bidder will be required to enter into a contract satisfactory to the City of Rancho Cucamonga. In accordance with the requirements of Section 9-3.2 of the General Provisions, as set forth in the Plans and Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu of monies withheld (performance retention). The City of Rancho Cucamonga, reserves the right to reject any or all bids. By order of the Council of the City of Rancho Cucamonga, California. Dated this 21st day of January, 1998. CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: TO: FROM: BY: SUBJECT: January 21, 1998 Mayor and Members of the City Council Jack Lam, AICP, City Manager William J. O'Neil, City Engineer Michael D. Long, Supervising Public Works Inspector APPROVAL TO AUTHORIZE THE RE-ADVERTISING OF THE "NOTICE INVITING BIDS" FOR THE TAPIA VIA DRIVE STREET IMPROVEMENTS, FROM GROVE AVENUE TO RANCHERIA DRIVE, TO BE FUNDED. FROM CDBG FUNDS, ACCOUNT NO. 28-4333-9500. STAFF HAS DETERMINED THAT THE PROJECT IS CATEGORICALLY EXEMPT PER ARTICLE 19, SECTION 15301 (C) OF THE CEGA GUIDELINES RECOMMENDATION It is recommended that the City Council approve the revised plans and specifications for the Tapia Via Drive Street Improvements, from Grove Avenue to Rancheria Drive, and approve the attached resolution authorizing the City Clerk to advertise the "Notice Inviting Bids". BACKGROUND/ANALYSIS The subject project plans and specifications have been revised pursuant to previous Council action by staff and approved by the City Engineer. The scope of work includes removal and reconstruction of curb, gutter and pavement and construction of street lights. The Engineer's estimate for construction is $186,372.00. Legal advertising is scheduled for January 27, and February 3, with the bid opening at 2:00 P.M. on Tuesday, March 31, 1998. Respectfully submitted, William J. O'Neil City Engineer WJO:MDL:dlw Attachments RESOLUTiON NO. q~- dO 7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING PLANS AND SPECIFICATIONS FOR THE TAPIA VIA DRIVE STREET IMPROVEMENTS, FROM GROVE AVENUE TO RANCHERIA DRIVE, IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS WHEREAS, it is the intention of the City of Rancho Cucamonga to construct certain improvements in the City of Rancho Cucamonga. WHEREAS, the City of Rancho Cucamonga has prepared plans and specifications for the construction of certain improvements. NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City of Rancho Cucamonga be and are hereby approved as the plans and specifications for "TAPIA VIA DRIVE STREET IMPROVEMENTS". BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for doing the work specified in the aforesaid plans and specifications, which said advertisement shall be substantially in the following words and figures, to wit: "NOTICE INVITING SEALED BIDS OR PROPOSALS" Pursuant to a Resolution of the Council of the City of Rancho Cucamonga, San Bernardino County, California, directing this notice, NOTICE IS HEREBY GIVEN that the said the City of Rancho Cucamonga will receive at the Office of the City Clerk in the offices of the City of Rancho Cucamonga, on or before the hour of 2:00 P.M. on March 31, 1998, sealed bids or proposals for the "TAPIA VIA DRIVE STREET IMPROVEMENTS" in said City. Bids will be publicly opened and read in the office of the City Clerk, 10500 Civic Center Drive, Rancho Cucamonga, California 91730. Bids must be made on a form provided for the purpose, addressed to the City of Rancho Cucamonga, California, marked, "Bid for Construction of "TAPIA VIA DRIVE STREET IMPROVEMENTS". PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the office of the City Clerk of the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California, and are available to any interested party on request. The Contracting Agency also shall cause a copy of such determinations to be posted at the job site. Pursuant to provisions of Labor Code Section 1775, the Contractor shall forfeit, as penalty to the City of Rancho Cucamonga, not more than twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman or 18 CITY COUNCIL RESOLUTION NO. TAPIA VIA STREET IMPROVEMENTS January 21, 1998 Page 2 mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the pro- visions of said Labor Code. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request of certificate, or go When the number of apprentices in training in the area exceeds a ratio of one to five, or Go When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticable trade on such contracts and if other Contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours as set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor shall forfeit, as a penalty to the City of Rancho Cucamonga, twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work hereinbefore mentioned, for each CITY COUNCIL RESOLUTION NO. TAPIA VIA STREET IMPROVEMENTS January 21, 1998 Page 3 calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreement filed in accordance with Labor Code Section 17773.8. The bidder must submit with his proposal, cash, cashier's check, certified check, or bidder's bond, payable to the City of Rancho Cucamonga for an amount equal to at least ten percent (10% of the amount of said bid as a guarantee that the bidder will enter into the proposed contract if the same is awarded to him, and in event of failure to enter into such contract said cash, cashier's check, certified check, or bond shall become the property of the City of Rancho Cucamonga. If the City of Rancho Cucamonga awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City of Rancho Cucamonga to the difference between the low bid and the second lowest bid, and the surplus, if any shall be returned to the lowest bidder. The amount of the bond to be given to secure a faithful performance of the contract for said work shall be one hundred percent (100%) of the contract price thereof, and an additional bond in an amount equal to one hundred percent (100%) of the contract price for said work shall be given to secure the payment of claims for any materials or supplies furnished for the performance of the work contracted to be done by the Contractor, or any work or labor of any kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation insurance covering his employees upon work to be done under contract which may be entered into between him and the said City of Rancho Cucamonga for the construction of said work. No proposal will be considered from a Contractor to whom a proposal form has not been issued by the City of Rancho Cucamonga. Contractor shall possess any and all contractors licenses, in form and class as required by any and all applicable laws with respect to any and all of the work to be performed under this contract; including but not limited to a Class "A" License (General Engineering Contractor) or Class "LICENSE" in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000 et. seq.) and rules and regulation adopted pursuant thereto. The Contractor, pursuant to the "California Business and Professions Code", Section 7028.15, shall indicate his or her State License Number on the bid, together with the expiration date, and be signed by the Contractor declaring, under penalty of perjury, that the information being provided is true and correct. The work is to be done in accordance with the profiles, plans, and specifications of the City of Rancho Cucamonga on file in the Office of the City Clerk at 10500 Civic Center Drive, Rancho Cucamonga, California. Copies of the plans and specifications, available at the office of the City Engineer, will be furnished upon application to the City of Rancho Cucamonga and payment of $35.00 (THIRTY-FIVE DOLLARS), said $35.00 (THIRTY-FIVE DOLLARS) is nonrefundable. Upon written request by the bidder, copies of the plans and specifications will be mailed when said request is accompanied by payment stipulated above, together with an additional nonreimbursable payment of $15.00 (FIFTEEN DOLLARS) to cover the cost of mailing charges and overhead. 2.0 CITY COUNCIL RESOLUTION NO. TAPIA VIA STREET IMPROVEMENTS January 21, 1998 Page 4 The successful bidder will be required to enter into a contract satisfactory to the City of Rancho Cucamonga. In accordance with the requirements of Section 9-3.2 of the General Provisions, as set forth in the Plans and Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu of monies withheld (performance retention). The City of Rancho Cucamonga, California, reserves the right to reject any and all bids. By order of the Council of the City of Rancho Cucamonga, California. Dated this 21st day of January 1998. PASSED AND ADOPTED by the Council of the City of Rancho Cucamonga, California, this 21st day of January 1998. William J. Alexander, Mayor ATTEST: Debbie J. Adams, City Clerk ADVERTISE ON: January 27, and February 3, 1998 21 CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: January 21, 1998 TO: Mayor and Members of the City Council, Jack Lam, City Manager FROM: Wm. J. O'Neil, City Engineer SUBJECT: Approval to Appropriate $411,808 For The Lions East Construction Project Recommendation It is recommended that the City Council approve an appropriation of $411,808 for the associated costs of the Lions East construction project. Background Recently work was completed on the Lions East project and it has opened for community use. Construction began on the project August, 1997 and was completed December, 1997. Associated construction costs were generated due to reconstruction work and work performed to clean up a major sewer spill that occurred during the construction phase of the project. Construction costs represent $187,072. This represented work performed on heating, ventilation and smoke/fire dampers and related work delays. This work is not expected to be reimbursed by liability or insurance claims. To date, the City contractor has not been paid and has filed a claim for services rendered. The construction project itself was interrupted by a major sewer spill from Cucamonga County Water District. The work to clean up and reconstruct portions of the project represent $224,736. The City has put Cucamonga County Water District on notice by filing a liability claim for $224,736 plus all additional associated costs associated with the District's spill on City property. Also the City is covered by property casualty insurance. Similarly, the City has filed a claim with its property insurer to claim reimbursement not covered by liability reimbursement. Of the $411,808 it is recommended that $187,072 be appropriated from the City's Lions Park Contingency Reserve Fund for services rendered by the City contractor. The balance of $224,736 is recommended to be appropriated from the City's self insured reserve fund. The City has I :\Itempie\appropriation established the necessary liability and insurance claims to backfill this amount through future reimbursements. City Engineer l:\ltemple\appropriation CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: TO: FROM: BY: SUBJECT: January 21, 1998 Mayor and Members of the City Council Jack Lam, AICP, City Manager William J. O'Neil, City Engineer Jon Gillespie, Traffic Engineer ~]~ APPROVAL OF A CITY POLICY FOR THE INSTALLATION OF DESIGNATED CURBSIDE PARKING SPACES FOR DISABLED PERSONS ON PUBLIC STREETS RECOMMENDATION It is recommended that the City Council approve a policy for the installation of designated curbside parking spaces for disabled persons on public streets. BACKGROUND/ANALYSIS The propose of having a policy in place is to determine who qualifies for a disabled person parking space, and to prevent the proliferation of unnecessary disabled person parking spaces. Parking in residential areas is often considered to be of a premium value to residents of the area, and designating parking spaces for permanently disabled persons will reduce the amount of parking available for other drivers. Also, there is a cost associated with the installation. This cost includes purchasing the sign and post, painting blue curb, and installation of the sign post. City staff estimates the cost of each installation to be approximately $100.00. In June of 1996, City staff received a request for a designated disabled person parking space on a residential public street. Since then, City staff has not received any additional requests for designated disabled person parking spaces. However, City staff has developed the proposed policy and procedure so that staff will be prepared for any future requests. It should also be noted that any person with a disabled person placard may park in any designated disabled person parking space. A disabled person parking space cannot be reserved for any individual person. The highlights of the proposed policy are as follows: 1. The applicant must be permanently disabled. CITY STAFF REPORT RE: APPROVAL OF A CITY POLICY FOR THE INSTALLATION OF DESIGNATED CURBISDE PARKING SPACES FOR DISABLED PERSONS ON PUBLIC STREET JANUARY 21, 1998 PAGE 2 2. There must not be a suitable, available parking space on the applicant's property or in their driveway. 3. The proposed parking space must be located adjacent to the applicant's home. 4. If there are objections from the applicant's neighbors, the issue will be decided in a public hearing by the City Council. 5. If approved, the applicant shall be required to pay the City's cost of purchasing and installing the sign and post, painting blue curb, or any other modifications in the public right-of-way necessary to accommodate the handicapped. This cost is estimated to be $100.00. This policy was reviewed and approved by the Public Works Subcommittee, and by the City Attorney. Respectfully submitted, Will'iWm J. O Neil City Engineer WJO:JG:ls Attachment: Proposed Policy CITY OF RANCHO CUCAMONGA POLICY FOR THE INSTALLATION OF DESIGNATED CURBSIDE PARKING SPACES FOR DISABLED PERSONS ON PUBLIC STREETS PAGE OF EFFECTIVE: REVISED: APPROVED: PURPOSE: The purpose of this policy is to set uniform requirements for the installation of designated curbside parking spaces for disabled persons on public streets in the City of Rancho Cucamonga. The applicant must be permanently disabled in such a way that the disabled person does not have a reasonable or practical way to ingress or egress a motor vehicle which is parked in their driveway. If there is suitable parking in the applicant's driveway, the applicant shall provide justification as to why this parking cannot be utilized. For the purpose of this policy, a driveway with a slope of 3% or less shall be considered to be "suitable" parking. Evidence of permanent disability must be submitted to the City along with a copy of the applicant's disabled person placard which is issued by the DMV. The evidence of permanent disability must be signed by a medical doctor. The designated disabled person parking space must be located adjacent to the applicant's home. The curb frontage adjacent to the property must be sufficient to provide for parking of the applicant's vehicle without encroaching into any restricted zones such as fire hydrants, red curb, or neighbors' driveways. At the time of application, the applicant shall provide the names and addresses of all adjacent property owners within 100 feet of the applicant's property, so that notices can be mailed to these homeowners. After notices have been sent out, the City shall wait for fourteen (14) days to allow the applicant's neighbors the opportunity to respond. If at the end of this period, the City has received no objections from the applicant's neighbors, the City Engineer may approve the installation of a designated disabled person parking space. However, if there are objections, the matter will be decided in a public hearing held by the City Council. The applicant and the objectors will be notified of the time and date of the City Council meeting, and will be invited to attend. The City Council may decide to approve or to deny the installation of a designated disabled person parking space based on staff's recommendations, and on the public testimony presented at this meeting. If approved, the applicant shall be required to pay the City's cost of purchasing and installing the sign and post, painting blue curb, or any other modifications in the public right-of-way necessary to accommodate the handicapped. i:\staff report\parking.wpd 27 CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: TO: FROM: BY: SUBJECT: January 21, 1998 Mayor and Members of the City Council Jack Lam, AICP, City Manager William J. O'Neil, City Engineer Michelle Dawson, Management Analyst II APPROVAL TO EXPEND $8,325 FOR PARTICIPATION IN THE INLAND EMPIRE POWER POOL (ACCOUNT NO. 1-4245-6036) RECOMMENDATION It is recommended that the City Council approve an expenditure of $8,325 for the City's participation in the Inland Empire Power Pool. BACKGROUND/ANALYSIS For the past several months, City staff has been studying the deregulation of the electric industry and the options and opportunities available through the restructuring process. Since September, 1997, staff has been participating in the Western Riverside Council of Governments (WRCOG) and the San Bernardino Associated Governments (SANBAG) Electrical Restructuring Task Force. The purpose of the Task Force is to explore the options available to municipal agencies in the restructuring of the electrical industry. The Task Force recommended the formation of a multi-agency power pool to purchase electricity on behalf of participating municipal and public agencies. Based on the premise of gaining power through a large aggregation, or compilation, of the electrical loads of diverse agencies, they determined that there may be an opportunity for savings. Both the SANBAG and WRCOG Executive Boards voted to adopt the Task Force recommendation to form the Inland Empire Power Pool. Participation in the pool does not mandate actual commitment in an aggregation. This would be a separate decision once it is determined what the minimum savings would be achieved through a formal bid process. The Task Force has reached the point that further investigation into aggregation efforts requires a budget of $150,000. These funds are necessary to hire a technical consultant to assist with data collection and analysis to determine if aggregation would benefit participating agencies. If the analysis indicates that aggregation would be beneficial, the technical consultant would assist in the development and review of Requests for Proposals for energy service providers. A technical advisor will also keep the participating agencies informed about deregulation issues and activities, such as a recent 3 month delay of the deregulation process due to problems with the computer system needed to operate the state's power grid and the new spot market for electricity. The budget will also fund any necessary legal services and administrative costs. CITY COUNCIL STAFF REPORT INLAND EMPIRE POWER POOL January 21, 1998 Page 2 The City of Rancho Cucamonga's contribution toward funding the necessary $150,000 is $8,325. This amount was determined through a cost sharing formula based on the annual electric expenditures of each participating organization. The participation costs will provide the City with an opportunity to save money. If the Power Pool achieves the anticipated 4% rate reduction (estimate based on the experiences of similar aggregations), the City of Rancho Cucamonga could save approximately $50,000 to $60,000 annually. In addition to the opportunity to save money, this is also a relatively inexpensive means of sharing costs of keeping our organization well informed about these complex issues. Among the agencies that have already committed to participating in this effort are the County of San Bernardino, Victor Valley School District, and the Cities of Moreno Valley, San Jacinto, Hemet, Lake Elsinore, and Canyon Lake. Respectfully submitted, William J. O'Neil City Engineer WJO:MD:dlw Attachments CITY OF RANCHO CUCAMONGA _ STAFF REPORT DATE: TO: FROM: BY: SUBJECT: January21,1998 Mayor and Members of the City Council Jack Lam, AICP, City Manager William J. O'Neil, City Engineer Michael D. Long, Supervising Public Works Inspector APPROPRIATE $20,000 FROM TRANSPORTATION DEVELOPMENT FUND 22 TO BE PLACED IN ACCOUNT NO. 22-4637-9705 AND AWARD AND AUTHORIZE THE EXECUTION OF THE CONTRACT FOR THE TRAFFIC SIGNALS AND STREET IMPROVEMENTS AT FOURTH STREET AND HERMOSA AVENUE, IN THE AMOUNT OF $154,000.00 ($137,196.00 PLUS A CONTINGENCY OF $16,804.00) TO BE FUNDED FROM PROP 111, ACCOUNT NO. 10-4637-9705, TDA ARTICLE 8, ACCOUNT NO. 12- 4637-9705 AND TRANSPORTATION DEVELOPMENT, ACCOUNT NO. 22-4637-9705 RECOMMENDATION It is recommended that the City Cotmcil appropriate $20,000 from Transportation Development Fund No. 22 to be placed into Account No. 22-4637-9705, award and authorize for execution the contract for the Traffic Signals and Street Improvements at Fourth Street and Hermosa Avenue to the lowest responsive bidder, Sierra Pacific Electrical, in the amount of $154,000.00 ($137,196.00 plus a contingency of $16,804.00) to be funded from Prop 111, Account No. 10-4637-9705, TDA Article 8, Account No. 12-4637-9705 and Transportation Development, Account No. 22-4637-9705. BACKGROUND/ANALYSIS Per previous Cotmcil action, bids were solicited, received and opened on December 16, 1997, for the subject project. Sierra Pacific Electrical is the apparent lowest bidder, with a bid amount of $137,196.00 (see attached bid summary). The Engineer's estimate was $150,000. Staff has reviewed all bids received and found them to be complete and in accordance with the bid requirements. Staff has completed the required background investigation and finds all bidders to meet the requirements of the bid documents. Respectfully submitted, William J. O'Neil City Engineer WJO:MDL:dlw Attachments CITY OF RANCHO CUCAMONGA SUMMARY OF PROPOSALS FOR TRAFFIC SIGNALS AND SAFETY LIGHTING AT HERMOSA AVENUE AND FOURTH STREET Bids Opened December 16, 1997 Engineer's Estimate= $150,000 Item Item No. Description 1 Traffic Signal & Safety Lighting Unit of Measure LS Sierra Pacific Electrical Estimated Total Quantity Bid 1 $137,196.00 Item Item No. Description 1 Traffic Signal & Safety Lighting Unit of Measure LS Superior Signal Service Corporation Estimated Total Quantity Bid 1 $144,888.00 Item Item No. Description 1 Traffic Signal & Safety Lighting DBX, Inc Unit of Estimated Total Measure Quantity Bid LS 1 $149,224.00 Item Item No. Description 1 Traffic Signal & Safety Lighting Item item No. Description 1 Traffic Signal & Safety Lighting Item Item No. Description 1 Traffic Signal & Safety Lighting Item Item No. Description 1 Traffic Signal & Safety Lighting Transtech Unit of Estimated Total Measure QuantiD' Bid LS I $153,200.00 Unit of Measure LS Unit of Measure LS Unit of Measure LS Co~nputer Service Company Estimated Total Quantity Bid I $153,655.00 Signal Maintenance, Inc. Estimated Unit Total Quantity Price Bid 1 $155,388.00 C.S. Construction Estimated Unit Total Quantity !'rice Bid 1 $175,316.00 CITY OF RANCHO CUCAMONGA -- STAFF REPORT DATE: TO: FROM: BY: SUBJECT: January 21, 1998 Mayor and Members of the City Council Jack Lam, AICP, City Manager William J. O'Neil, City Engineer Jerry A. Dyer, Associate Engineer ACCEPTANCE OF REAL PROPERTY IMPROVEMENT CONTRACT AND LIEN AGREEMENT SUBMITTED BY FOOTHILL AUTO BODY, A CALIFORNIA GENERAL PARTNERSHIP, LOCATED ON THE SOUTH SIDE OF FOOTHILL BOULEVARD EAST OF ARCHIBALD AVENUE (9777 FOOTHILL BOULEVARD) RECOMMENDATION It is recommended that the City Council adopt the attached resolution accepting the subject Real Property Improvement Contract and Lien Agreement, authorizing the Mayor to sign said Agreement on behalf of the City of Rancho Cucamonga and the City Clerk to attest thereto, and directing the City Clerk to record same in the Office of the County Recorder of San Bernardino County, California. BACKGROUND/ANALYSIS Conditional Use Permit 95-32 was approved by the Planning Commission of the City of Rancho Cucamonga on the 8th day of May 1996, for the construction of a non-conforming auto body shop located in the Community Commercial District of the Foothill Boulevard Specific Plan, located on the south side of Foothill Boulevard approximately 320 feet east of the intersection of Archibald Avenue at 9777 Foothill Boulevard. The developer, Mr. Rex Shaffer of Foothill Auto Body, a California General partnership, is submitting a Real Property Improvement Contract and Lien Agreement as required by the project conditions of approval, for construction of missing off-site ultimate street improvements along the frontage of Foothill Boulevard. The ultimate street improvements cannot be constructed until development/redevelopment of the adjacent parcels to the west. A copy of the Agreement is available in the City Clerk's office. Respectful ly submitted, William J. O'Neil City Engineer WJO:JAD:sd Attachments VICINITY MAP FOOTHILL BOULEVARD CITY OF RANCHO CUCAMONGA COUNTY OF SAN BERNARDINO STATE OF CALIFORNIA PROJECT: CUP 95-32 File: h:\exhibit\cup95-32 RESOLUTION NO. ~] ~'"' ~)~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING A REAL PROPERTY IMPROVEMENT CONTRACT AND LIEN AGREEMENT SUBMITTED BY FOOTHILL AUTO BODY, A CALIFORNIA GENERAL PARTNERSHIP WHEREAS, the City Council of the City of Rancho Cucamonga has for its consideration a Real Property Improvement Contract and Lien Agreement submitted by the Developer, Mr. Rex Shaffer, Foothill Auto Body, a California General Partnership; and WHEREAS, the Developer has submitted the Real Property Improvbment Contract and Lien Agreement as required by the project conditions of approval for Conditional Use Permit 95-32 for construction of missing off-site ultimate street improvements along the frontage of Foothill Boulevard, as prerequisite to issuance of occupancy; and WHEREAS, said off-site ultimate street improvements cannot be constructed until development/redevelopment of the parcels to the west. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, HEREBY RESOLVES to accept said Real Property Improvement Contract and Lien Agreement, authorizes the Mayor to sign same and the City Clerk to attest thereto, and directs the City Clerk to record same in the Office of the County Recorder of San Bernardino County, California. CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: January 21, 1998 TO: Mayor a,~d Members of the City Council Jack Lam, A1CP, City Manager FROM: William J. O'Neil, City Engineer BY: Willie Valbuena, Assistant Engineer SUBJECT: APPROVAL OF MAP, IMPROVEMENT AGREEMENT, IMPROVEMENT SECURITIES AND ORDERING THE ANNEXATION TO LANDSCAPE MAINTENANCE DISTRICT NO. 7 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 7 FOR TRACT MAP NO. 12659-4, LOCATED SOUTH OF WILSON AVENUE, EAST OF HANLEY AVENUE, SUBMITTED BY CENTEX HOMES, A NEVADA GENERAL PARTNERSHIP RECOMMENDATION It is recommended that the City Council adopt the attached resolutions approving Tract 12659-4, accepting the subject agreement and securities, ordering the annexation to Landscape Maintenance District No. 7 and Street Lighting Maintenance District Nos. i and 7, and authorizing the Mayor and the City Clerk to sign said agreement and to cause said map to record. BACKGROUND/ANALYSIS Tract 12659, located at tile southwest corner of Etiwanda and Wilson Avenues in the Very Low Residential District, was approved by the Planning Commission on November 13, 1985, for the division of 67.67 acres into 138 lots. Tract 12659-4 is for the division of 11.64 acres into 30 lots. The Developer, Centex Homes, is submitting an agreement and securities to guarantee the construction of the off-site improvements in tile following amounts: Street/Storm Drain Wilson Avenue Improvements Landscape Improvements Faithful Performance $832,000.00 $1,953,000.00 Labor and Material $416,000.00 $ 976,500.00 Monumentation $ 3,850.00 Copies of the agreement, securities and the Consent and Waiver to Annexation form signed by the Developer are on file in the City Clerk's office. Respectfully submitted, William J. O'Neil City Engineer WJO:WV:dlw k~ttachments RESOLUTION NO. q ~- ~,/¢ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING FINAL TRACT MAP 12659-4 IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITIES WHEREAS, the Tentative Map of Tract No. 12659-4, submitted by Centex Homes, A Nevada General Partnership, and consisting of 29 lots located on the southwest corner of Etiwanda and Wilson Avenues, was approved by the Planning Commission of the City of Rancho Cucamonga and is in compliance with the State Subdivision Map Act and Local Ordinance No. 28 adopted pursuant to that Act; and WHEREAS, Tract Map No. 12659-4 is the final map of the division of land approved as shown on said Tentative Tract Map; and WHEREAS, all of the requirements established as prerequisite to approval of the final map by the City Council of said City have now been met by entry into an Improvement Agreement guaranteed by acceptable hnprovement Securities by Centex Homes as developer; and WHEREAS, said Developer submits for approval said Tract Map offering for dedication, for street, highway and related purposes, the streets delineated thereon. NOW, THEREFORE, BE IT RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES, that said Improvement Agreement and said Improvement Securities submitted by said developer be and the same are hereby approved and the Mayor is hereby authorized to sign said Improvement Agreement on behalf of the City of Rancho Cucamonga, and the City Clerk to attest; and that the offers for dedication and the final map delineating the same for said Tract Map No. 12659-4 is hereby approved and the City Engineer is authorized to present same to the County Recorder to be filed for record. EXHIBIT 'A' ASSESSMENT DIAGRAM LANDSCAPE MAINTENANCE DISTRICT NO. 7 STREET LIGHTING MAINTENANCE DISTRICT NOS. I AND 7 · ~- FO. 2' I). W/TAG ~ I~ 12659-1. ILU. 214/84-88 MO REMAINDER PARGEL ! ~ f~ 89'24'08' (NSO'24'08'W WATER (NS~24'08'W ., .,~.::.,CITY OF RANCHO CUCAMONGA '"'"'":~., '~!"'~~.COUNTY OF SAM BERNARDINO STATE OF CALIFORNIA ~7 EXHIBIT "B" WORK PROGRAM PROJECT: TRACT 12659-4 STREET LIGHTS: Dist. 5800L S1 --- S7 16 NUMBER OF LAMPS 9500L 16.000L 22.000L 27.500L LANDSCAPING: Community Equestrian Trail Di~t. D.G.S.F. L7 25.536 Turf Non-Turf Trees S.F. S.F. Ea. ...... 268 ASSESSMENT UNITS: Assessment Units By District Parcel DU S1 S7 L7 N/A 29 29 29 29 Annexation Date: January 21, 1998 Form Date 11/16/94 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 7 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 7 FOR TRACT 12659-4 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of Califomia, said special maintenance district known and designated as Landscape Maintenance District No. 7, Street Lighting Maintenance District No. I and Street Lighting Maintenance District No. 7 (hereinafter referred to as the "Maintenance District"); and WHEREAS, the provisions of Article 2 of Chapter 2 of the "Landscaping and Lighting Act of 1972" authorize the annexation of additional territory to the Maintenance District; and WHEREAS, at this time the City Council is desirous to take proceedings to annex the property described on Exhibit "A" attached hereto and incorporated herein by this referenced to the Maintenance District; and WHEREAS, all of the owners of property within the territory proposed to be annexed to the Maintenance District have filed with the City Clerk their written consent to the proposed annexation without notice and hearing or filing of an Engineer's "Report". NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are all true and correct. SECTION 2: That this legislative body hereby orders the annexation of the property as shovm in Exhibit "A" and the work program areas as described in Exhibit "B" attached hereto to the Maintenance District. SECTION 3: That all future proceedings of the Maintenance District, including the levy of all assessments, shall be applicable to the territory annexed hereunder. CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: TO: FROM: BY: SUBJECT: January 21, 1998 Mayor and Members of the City Council Jack Lain, AICP, City Manager, William J. O'Neil, City Engineer Jerry A. Dyer, Associate Engineer APPROVAL OF THE MAP, IMPROVEMENT AGREEMENT, IMPROVEMENT SECURITY, AND ORDERING THE ANNEXATION TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 2 FOR PARCEL MAP 15027, LOCATED ON THE NORTH SIDE OF VICARA DRIVE APPROXIMATELY 287 FEET EASTERLY OF THE INTERSECTION OF SAPPHIRE AVENUE, SUBMITTED BY DON J. AND BETTY J. ANDERSON RECOMMENDATION It is recommended that City Council adopt the attached resolutions approving Parcel Map No. 15027, accepting the subject agreement and security, ordering the annexation to Landscape Maintenance District No. 1 and Street Lighting Maintenance District Nos. I and 2, and authorizing the Mayor and the City Clerk to sign said agreement; and authorizing the City Clerk to attest and the City Engineer to present the Parcel Map to the County Recorder to be filed for record. BACKGROUND/ANALYSIS Tentative Parcel Map 15072, located on the north side of Vicara Drive approximately 287 feet easterly of the intersection of Sapphire Avenue, was approved by the Planning Commission on August 27, 1997, for the division of 2.447 acres into four parcels. The Developer, Don J. and Betty J. Anderson, is submitting an agreement and security to guarantee the construction of the public frontage improvements in the following amounts: Faithful Performance Bond Labor and Material Bond: Monumentation $18,052.00 $ 9,O26.OO N/A - all monuments set Pursuant to the provisions of the Subdivision Map Act, an improvement certificate has been placed upon the Map stating the street trees and drive approaches will be planted/constructed in conformance with the Conditions of Approval (Resolution No. 97-49) prior to building permit or land use modification. The proper securities and agreements to guarantee those items will be require at that time. CITY COUNCIL STAFF REPORT PARCEL MAP NO. 15027 January 21, 1998 Page 2 In addition, the Engineer, Tom H. Sakaguchi, by letter to the City, has stated all monuments are set in accordance with the parcel map, and all monuments will be protected in place upon development. All requirements established as prerequisite to approval of the Final Map have been met. Copies of the agreement and the Consent and Waiver to Annexation form signed by the Developer are on file in the City Clerk's office. Respectively submitted, William J. O'Neil City Engineer WJO:JAD:sd Attachments VICINITY MAP SITE ~ VICARA DR. i HILLSIDE ST. 19 TH STREET > .< .< BASE LINE ROAD 1-10 FREEWAY CITY OF RANCHO CUCAMONGA COUNTY OF SAN BERNARDINO STATE OF CALIFORNIA ITEM: TITLE: EXHIBIT: Vicinity Map PM 15027 File: h:\exhibits\vic 15027 =SOlUtiON NO. 5 -aa ] A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PARCEL MAP NUMBER NO. 15072, IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY WHEREAS, Tentative Parcel Map Number 15072, submitted by Don J. and Betty J. Anderson, a subdivision of 2.447 acres into four parcels, located on the north side of Vicara Drive approximately 287 feet easterly of the intersection of Sapphire Avenue, was approved by the Planning Commission of the City of Rancho Cucamonga on August 27, 1997; and WHEREAS, Parcel Map Number 15072 is the final map of the division of land approved as shown on said Tentative Parcel Map; and WHEREAS, monumentation is already set in accordance with the Parcel Map provided; and WHEREAS, all of the requirements established as prerequisite to approval of the final map by the City Council of said City have now been met by entry into an Improvement Agreement guaranteed by acceptable Improvement Security, by Don J. and Betty J. Anderson, as developer; and WHEREAS, the installation of such improvements, described in said Improvement Agreement and subject to the terms thereof, is to be done in conjunction with the development of said real property as referred to as Parcel Map No. 15072; and WHEREAS, an improvement certificate has been placed upon the map, pursuant to the Subdivision Map Act, stating that future street trees and drive approaches will be constructed upon development of the parcels, in conformance with the conditions of approval (Resolution No. 97-49). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES that said Improvement Agreement and said Improvement Security submitted by said developer be and the same are hereby approved and the Mayor is hereby authorized to sign said Improvement Agreement on behalf of the City of Rancho Cucamonga and the City Clerk to attest; and that said Parcel Map Number 15027 be and the same is hereby approved and authorizing the City Clerk to attest and the City Engineer to present same to the County Recorder to be filed for record. q3 RESOLUTION NO. q ~- ~/~) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 2 FOR PARCEL MAP NO. 15072 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, said special maintenance district known and designated as Landscape Maintenance District No. 1, Street Lighting Maintenance District No. 1 and Street Lighting Maintenance District No. 2 (hereinafter referred to as the "Maintenance District"); and WHEREAS, the provisions of Article 2 of Chapter 2 of the "Landscaping and Lighting Act of 1972" authorize the annexation of additional territory to the Maintenance District; and WHEREAS, at this time the City Council is desirous to take proceedings to annex the property described on Exhibit "A" attached hereto and incorporated herein by this referenced to the Maintenance District; and WHEREAS, all of the owners of property within the territory proposed to be annexed to the Maintenance District have filed with the City Clerk their written consent to the propoked annexation without notice and hearing or filing of an Engineer's "Report". NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are all true and correct. SECTION 2: That this legislative body hereby orders the annexation of the property as shown in Exhibit "A" and the work program areas as described in Exhibit "B" attached hereto to the Maintenance District. SECTION 3: That all future proceedings of the Maintenance District, including the levy of all assessments, shall be applicable to the territory annexed hereunder. qq EXHIBIT "A" ASSESSMENT DIAGRAM LANDSCAPE MAINTENANCE DISTRICT NO. STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 1 AND 2 PARCEL MAP NO..15027 ASSESSORS PARCEL NUMBER F CITY OF RANCHO CUCAMONGA COUNTY OF SAN BERNARDINO STATE OF CALIFORNIA PM 15027 l:ilc: h:\lbrms\assmtmap _/ EXHIBIT "B" WORK PROGRAM PROJECT: PARCEL MAP 15072 STREET LIGHTS: Dist. S1 S2 NUMBER OF LAMPS 5800L 9500L 16,000L 22,000L 27,500L LANDSCAPING: Community Equestrian Trail Turf Dist.. D.G.S.F. S.F. L1 Non-Turf S.F. Trees Ea. * To be planted with development of the parcels. ASSESSMENT UNITS: Assessment Units Bv District Parcel DU S 1 S2 L 1 NA 4 4 4 4 Annexation Date: January 21, 1998 Form Date 11/16/94 CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: TO: FROM: By: SUBJECT: January 21, 1998 Mayor and Members of the City Council Jack Lam, AICP, City Manager William J. O'Neil, City Engineer Michael D. Long, Supervising Public Works Inspector ACCEPT THE AMETHYST STREET REHABILITATION, FROM BASELINE ROAD TO 19TH STREET PROJECT, CONTRACT NO. 97-051, AS COMPLETE, RELEASE THE BONDS AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION AND APPROVE THE FINAL CONTRACT AMOUNT OF $107,131.02 RECOMMENDATION: It is recommended that City Council accept the Amethyst Street Rehabilitation, from Baseline Road to 19th Street Project, Contract No. 97-051, as complete, authorize the City Engineer to file a "Notice of Completion, and retain the Faithful Performance in the amount of $93,110.00 to be used as the Maintenance Bond and authorize the release of the Labor and Materials Bond in the amount of $93,110.00 six months after the recordation of said notice if no claims have been received. Also, authorize the release of the retention in the amount of $10713.00, 35 days a~er the approval of the final contract amount of $107,131.02 BACKGROUND/ANALYSIS: The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. The final contract amount, based on project documentation, is $107,131.02, which includes 1 contract change order in the amount of $5,806.81for the repair of a box culvert, minor pavement patching and raising of manholes The original amount approved by Council was $102,421.00. Respectfully submitted, William J O'Neil City Engineer WJO:MDL:dlw Attachment RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR AMETHYST STREET REHABILITATION, FROM BASE -LINE ROAD TO 19TH STREET PROJECT, CONTRACT NO. 97-051 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the construction of public improvements for the Amethyst Street Rehabilitation, from Baseline Road to 19th Street Project, Contract No. 97-051 has been completed to the satisfaction of the City Engineer; and WHEREAS, a Notice of Completion is required to be filed, certifying the work is complete. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby resolves, that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: January 21, 1998 TO: Mayor and Members of the City Council Jack Lam, AICP, City Manager FROM: William J. O'Neil, City Engineer BY: Linda R. Beek, Jr. Engineer SUBJECT: ACCEPT IMPROVEMENTS, RELEASE THE FAITHFUL PERFORMANCE BOND, ACCEPT A MAINTENANCE BOND AND FILE A NOTICE OF COMPLETION FOR IMPROVEMENTS FOR TRACT 13753, GENERALLY LOCATED ON THE NORTHEASTCORNER OF BASE LINE ROAD AND MILLIKEN AVENUE RECOMMENDATION: The required improvements for Tract 13753 have been completed in an acceptable manner, and it is recommended that the City Council accept said improvements, authorize the City Engineer to file a Notice of Completion and authorize the City Clerk to release the Faithful Performance and accept a Maintenance Bond. BAC KGROUND/ANALYSIS: As a condition of approval of completion of Tract 13753, generally located on the northeast corner of Base Line Road and Milliken Avenue. The applicant was required to complete street improvements for the tract. The applicant has submitted a Maintenance Guarantee Bond. Therefore, it is recommended that City Council release the existing Faith fill Performance Bond and accept the Maintenance Bond as follows. Developer: Lewis Homes of California P.O. Box 670 Upland, CA 91785 Release: Faithful Performance Bond 229701S in the amount of $483,089.00 Accept: Maintenance Bond 229701S in the amount of $48,308.90 Respectfully submitted, William J. O'Neil City Engineer WJO:LRB:Is Attachments RESOLUTION NO. A RESOLUTION OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 13753, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the construction of public improvements for TRACT 13753, have been completed to the satisfaction of the City Engineer; and WHEREAS, a notice of Completion is required to b~ filed, certifying the work complete. NOW THEREFORE, be it resolved, that the work is hereby accepted and the City Engineer is authorized to sign and file a notice of Completion with the County Recorder of San Bernardino County. CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: TO: FROM: BY: SUBJECT: January 21, 1998 Mayor and Members of the City Council Jack Lam, AICP, City Manager Brad Buller, City Planner Brent Le Count, AICP, Associate Planner HISTORIC POINT OF INTEREST DESIGNATION 97-02 - C.O.R. PROPERTIES - Consideration of a request to rescind the Local Historic Landmark Designation (LD 92-02) and redesignate as a Point of Interest for the Pearson Filling Station and Garage, located at the northeast corner of Foothill Boulevard and Eftwanda Avenue, 12912 Foothill Boulevard - APN: 1100-061-02. RECOMMENDATION The Historic Preservation Commission recommends that the City Council approve the applicant's request to redesignate the Pearson Filling Station and Garage from a Local Historic Landmark to a Historic Point of Interest. BACKGROUND/ANALYSIS The Pearson Filling Station and Garage was designated as a Local Historic Landmark by the City Council on January 21, 1993. The historic designation review process was triggered when the property owner requested a demolition permit for the 3-bay porte-cochere over the pump islands on the south (Foothill Boulevard) side of the building. The City Council permitted demolition of the porte-cochere with the Landmark designation. A copy of the Historic Preservation Commission staff report is attached for reference. HISTORIC PRESERVATION COMMISSION ACTION The Commission found that demolition of the porte-cochere and recent street improvements to Foothill Boulevard changed the historic value of the Pearson Filling Station and Garage such that is it no longer a viable Historic Landmark and that redesignation to a Point of Interest would be appropriate. The structure will be carefully documented through preparation of HABS/HAER (Historic American Building Survey/Historic Architectural Engineering Record) drawings prior to demolition and placement of a commemorative plaque on site. ENVIRONMENTAL ASSESSMENT The requested redesignation is exempt from the requirements of the California Environmental Quality Act pursuant to Article 19, Section 15308. CITY COUNCIL STAFF REPORT PIO-97-02 - PEARSON C.O.R. PROPERTIES January 21, 1997 Page 2 FACTS FOR FINDING A. Historical and Cultural Significance: Finding 1: The proposed Point of Interest is particularly representative of an historic period, type, style, region, or way of life. Fact/s: Representing both the Etiwanda citrus community and the importance of Route 66 to American culture and folklore, the structure harkens back to an era of agricultural growth and mass western migration. Offering fuel, mechanical services, and often a helping hand, the station and its owners were an important part of the local area. Finding 2: The proposed Point of Interest is an example of a type of building which was once common but is now rare. The proposed Point of Interest is connected with a business or use which was once common but is now rare. Fact/s: Gas stations and garages from the early age of the automobile were a prominent feature of many local landscapes, including the Etiwanda area. Most of these roadside stations and garages have fallen out of use or been abandoned or demolished. With their loss, physical reminders of the everyday patterns that characterized community life sixty years ago are fading. The removal of the three-bay porte-cochere on the south side of the structure significantly altered the appearance and function of the building such that a Local Landmark status is no longer warranted. Finding 3: The proposed Point of Interest is of greater age than most of its kind. Fact/s: Opening shortly after the completion of Route 66 in 1926, the Pearson Filling Station and Garage is one of the oldest such structures existing. Finding 4: The proposed Point of Interest was connected with someone renown, important, or a local personality. Fact/s: The Pearson family was and is deeply connected with the cultural and familial fabric of Etiwanda History. Finding 5: The builder or architect was important. Fact/s: Builder Henry Klusman was one of the more talented, competent, and significant local builders to make the pages of this area's history books. B. Historic Architectural and Engineering Significance: Finding 1: The construction materials or engineering methods used in the proposed Point of Interest are unusual or significant or uniquely effective. CITY COUNCIL STAFF REPORT PIO-97-02 - PEARSON C.O.R. PROPERTIES January 21, 1997 Page 3 Fact/s: The reserved, vernacular expression of the very popular Spanish Revival architectural style demonstrates local interest in broader stylistic trends. The removal of the three-bay porte-cochere on the south side of the structure significantly altered the appearance and function of the building such that Local Landmark status is no longer warranted. C. Neighborhood and Geographic Setting: Finding 1: The proposed Point of Interest materially benefits the historic character of the neighborhood. Fact/s: At the Foothill Boulevard and Etiwanda Avenue intersection, the station is the only remaining link to an important element of local history and to an epoch of our national experience. Without it, all physical traces of that portion of Route 66 will be lost. Finding 2: The proposed Point of Interest, in its location, represents an established and familiar visual feature of the neighborhood, community, or city. Fact/s: For over 65 years, the Pearson Filling Station and Garage has been a community resource and its previous owners, Pearson, Steven, and Myers to name a few, added to the communal experience of the Etiwanda area. The removal of the three-bay porte-cochere on the south side of the structure significantly altered the appearance and function of the building such that a Local Landmark status is no longer warranted. CORRESPONDENCE This item has been re-advertised as a public hearing in the Inland Valley Daily Bulletin newspaper, notices were sent to property owners within 300 feet of the property and the site has been posted. Respectfully submitted, Brad Buller City Planner BB:BL:taa Attachments: Exhibit"A" - Historic Preservation Commission Staff Report dated December 10, 1997 Exhibit "B" - Historic Preservation Commission Resolution 97-03 Exhibit "C" - Historic Preservation Commission Minutes dated December 10, 1997 Resolution of Approval CITY OF RANCHO CUCAMONGA -- STAFF REPORT DATE: TO: FROM: BY: SUBJECT: December 10, 1997 Chairman and Members of the Historic Preservation Commission Brad Buller, City Planner Brent Le Count, AICP, Associate Planner HISTORIC POINT OF INTEREST DESIGNATION 97-02 - C.O.R. PROPERTIES - A request to rescind the Local Historic Landmark Designation (LD 92-02) and redesignate as a Point of Interest for the Pearson Filling Station and Garage, located at the northeast corner of Foothill Boulevard and Etiwanda Avenue, 12912 Foothill Boulevard - APN: 1100-061-02. BACKGROUND: This matter was considered by the Historic Preservation Commission at its meeting on November 12, 1997. The Commission directed staff to draft a resolution recommending that the City Council redesignate the Pearson Filling Station and Garage from a Local Historic Landmark to a Local Historic Point of Interest. The Commission was of the opinion that removal of the three-bay porte-cochere and recent street improvements to Foothill Boulevard changed the historic value and context of the station such that it is no longer a viable Historic Landmark and that redesignation to a Point of Interest with preparation of HABS/HAER (Historic American Building Survey/Historic Architectural Engineering Record) documentation which includes photographic documentation, and placement of a plaque on site is appropriate. The Commission also asked staff to explore alternative methods of conditioning the demolition of the structure. During review of the recently withdrawn ARCO service station conditional use permit application for the site, staff asked the Eftwanda Historical Society to review and comment on the proposal relative to demolition of the Pearson station. The Society prepared a letter (Exhibit "A") recommending the following three options: Move the building back, restore the bays in their original position and allow a street exposed gas station as mitigation for the expense of moving and restoring the bays. 2. Move the building to land purchased by ARCO in Etiwanda. 3. Tear the building down, build a reproduction farther from the street and pay $100,000 in lieu fees toward the preservation of the Isles and Norton-Fisher houses. ~ While these options involve mitigation for'demolition of the station with Landmark status (as opposed to Point of Interest status) and relative to a specific development proposal by ARCO, they are worthy of Commission discussion. Staff would recommend for discussion a similar, fourth alternative, namely, 90 days prior to demolition of the Pearson station, the owner shall offer the building to all local preservation groups for relocation and provide an amount equal to the demolition costs to assist in that relocation. HPC STAFF REPORT POI 97-02 - C.O.R. PROPERTIES December 10, 1997 Page 2 Staff recommends that, should the Pearson station be redesignated to a Historic Point of Interest, appropriate conditions for its demolition would be to require preparation of HABS/HAER documentation and placement of a commemorative plaque with future development of the site. ENVIRONMENTAL ASSESSMENT: The requested redesignation is exempt from the requirements of the California Environmental Quality Act pursuant to Article 19, Section 15308. FACTS FOR FINDING: A. Historical and Cultural Significance: Finding 1: The proposed Point of Interest is particularly representative of an historic period, type, style, region, or way of life. Fact/s: Representing both the Etiwanda citrus community and the importance of Route 66 to American culture and folklore, the structure harkens back to an era of agricultural growth and mass western migration. Offering fuel, mechanical services, and often a helping hand, the station and its owners were an imporlant part of the local area. Finding 2: The proposed Point of Interest is an example of a type of building which was once common but is now rare. The proposed Point of Interest is connected with a business or use which was once common but is now rare. Fact/s: Gas stations and garages from the early age of the automobile were a prominent feature of many local landscapes, including the Etiwanda area. Most of these roadside stations and garages have fallen out of use or been abandoned or demolished. With their loss, physical reminders of the everyday patterns that characterized community life sixty years ago are fading. The removal of the three-bay porte-cochere on the south side of the structure significantly altered the appearance and function of the building such that a Local Landmark status is no longer warranted. Finding 3: The proposed Point of Interest is of greater age than most of its kind. FacVs: Opening shortly after the completion of Route 66 in 1926, the Pearson Filling Station and Garage is one of the oldest such structures extant. Finding 4: The proposed Point of Interest was connected with someone renown or important or a local personality. Fact/s: The Pearson family was and is deeply connected with the cultural and familial fabric of Etiwanda History. HPC STAFF REPORT POI 97-02 - C.O.R. PROPERTIES December 10, 1997 Page 3 Finding 5: The builder or architect was important. Fact/s: Builder Henry Klusman was one of the more talented, competent, and significant local builders to make the pages of this area's history books. B. Historic Architectural and Engineering Significance: Finding 1: The construction materials or engineering methods used in the proposed Point of Interest are unusual or significant or uniquely effective. Fact/s: The reserved, vernacular expression of the very popular Spanish Revival architectural style demonstrates local interest in broader stylistic trends. The removal of the three-bay porte-cochere on the south side of the structure significantly altered the appearance and function of the building such that Local Landmark status is no longer warranted. C. Neighborhood and Geographic Setting: Finding 1: The proposed Point of Interest materially benefits the historic character of the neighborhood. Fact/s: At the Foothill Boulevard and Etiwanda Avenue intersection, the station is the only remaining link to an important element of local history and to an epoch of our national experience. Without it, all physical traces of that portion of Route 66 will be lost. Finding 2: The proposed Point of Interest, in its location, represents an established and familiar visual feature of the neighborhood, community, or city. Fact/s: For over 65 years, the Pearson Filling Station and Garage has been a community resource and its previous owners, Pearson, Steven, and Myers to name a few, added to the communal experience of the Etiwanda area. The removal of the three-bay porte-cochere on the south side of the structure significantly altered the appearance and function of the building such that a Local Landmark status is no longer warranted. CORRESPONDENCE: This item was originally advertised as a public hearing for the meeting on November 12, 1997, in the Inland Valley Daily Bulletin newspaper, the property was posted, and notices were mailed to all property owners within a 300-foot radius of the project site. Since the public hearing was continued, no further public notice is necessary. HPC STAFF REPORT POI 97-02 - C.O.R. PROPERTIES December 10, 1997 Page 4 RECOMMENDATION: Staff recommends that the Commission rescind the Local Historic Landmark Designation (LD 92-02) and redesignate as a Point of Interest subject to the following conditions: Provide HABS/HAER documentation of the entire existing Pearson Filling Station and Garage prior to any demolition. Ninety days prior to demolition of the Pearson station, the owner shall offer the building to all local preservation groups for relocation and the owner shall provide an amount equal to the demolition costs to be used to assist in the relocation. If the structure is relocated and preserved, then HABS/HAER documentation is not necessary. Provide on-site, a commemorative plaque consistent with the standard City model with future development of the property. Respectfully submitted, Brad Bulle~ City Planner BB:BLC/jfs Attachments: Exhibit "B'"'"- Etiwanda Historical Society Letter Exhibit HPC Staff Report dated November 12, 1997 Resolution Recommending Approval -~::~[ ~ l~'";'' ~' '~"'~L~~'~";~:*, HISTORICAL SOCIETY Post Office Box 363, Etiwanda, CA 91739 RECEIVED August 12, 1997 AUG '1 8 1997 Brad Buller, Cit~ Planner City of Rancho Cucamonga Post Office Box 807 Rancho Cucamonga, CA 91730 City o! Rancho Cucamonga Planning Division RE: Northeast corner, Etiwanda and Foothill Dear Mr. Buller: There was recently a meeting concerning the ARCO gas station which is proposed to be built at Foothill Boulevard and Etiwanda Avenue. Present were proponents of the gas station including K.T. Wickerham of ARCO, Thomas Riggle, architect, Gary Womack, realtor, and son-m-law of the owner. Also present were members of the Etiwanda community including the President of the Etiwanda Historical Society and the former Chair of the Rancho Cucarnonga Historic Preservation Commission. The ARCO representative made a lengthy presentation about ARCO and its new marketing strategy. He said he had both worked with and withdrawn property from state and federal historic landmarks but had never worked with a city landmark. He explained ARCO's financial planning process and the rate of retrain a gas station must be projected to produce before ARCO will invest m it. He concluded that ARCO would withdraw its offer on the property rather than use the existing structure. A lengthy discussion ensued. The Etiwanda community members asked many questions, attempting to understand ARCO's needs and objectives and to probe how those needs and objectives might accommodate the historic interests of the City. The proponents of the ARCO gas station responded to all the questions. The Etiwanda Historical Society is a non profit organization (33-0012231) Brad Buller, City Planner August 12, 1997 Page 2 Based on the discussion and subsequent discussions among the community "representatives, we reaffirm the City's designation that the Pearson Garage, built by Henry Klusman, is a valuable historic resource, parfictflarly with respect to Route 66 and its period architecture. There is no other known example of a Route 66 three- bay gas station and there are few remaining stations of all types. It is worth significant efibrt to save the structure. Therefore, we recommend the following options in the order stated: 1. Move the building back, restore the bays in their orig/nal position and allow a street exposed gas station as mitigation for the expense of moving the building and restoring the bays. 2. Move the building to land purchased by ARCO in Etiwanda. 3. Tear the building do~vn, build a reproduction farther from the street and pay $100,000 in lieu fees toward the preservation of the Isles and Norton- Fisher houses. The Etiwanda community representatives reviewed the rendering proposed and presented by ARCO. It did not meet any of the preceding requirements. Indeed, it looks a great deal like a stylized version of any ARCO gas station. It in no way represents the history of Etiwanda nor the Pearson Garage's contribution to the area's history. We hope this finding and the alternative recommendations are helpAft to you in deciding how to handle the proposed gas station. The Etiwanda Historical Society by: C'm~yn Ho??~ President CITY OF RANCHO CUCAMONGA -- STAFF REPORT DATE: TO: FROM: BY: SUBJECT: November 12, 1997 Chairman and Members of the Historic Preservation Commission Brad Buller, City Planner Brent Le Count, AICP, Associate Planner HISTORIC POINT OF INTEREST DESIGNATION 97-02 - C.O.R. PROPERTIES - A request to rescind the Local Historic Landmark Designation (LD 92-02) and redesignate as a Point of Interest for the Pearson Filling Station and Garage, located at the northeast corner of Foothill Boulevard and Etiwanda Avenue, 12912 Foothill Boulevard - APN: 1100-061-02. BACKGROUND: On August 25, 1992, the Historic Preservation Commission recommended designation or the Pearson Filling Station as a Local Historic Landmark. The historic designation review process was triggered when the property owner requested a demolition permit for the 3 bay porte-cochere over the pump islands on the south (Foothill Boulevard side) of the building. The Foothill Marketplace project necessitated installation of a traffic signal next to the Pearson Garage property. The property owner's insurance company threatened to cancel their insurance if the pole was installed since it could draw pedestrians under the potentially dangerous porte-cochere. The Historic Preservation Commission determined that the filling station and garage clearly met most of the criteria outlined in the Historic Preservation Ordinance and that furthermore, the station represents both the Etiwanda community and importance of Route 66 to American culture and folklore. It was built in 1928-1929, a few years after Route 66 opened in 1926, by one of the area's most important builders, Henry Klusman. The station represents one of the oldest and rarest remaining examples of a modest, roadside, and vernacular expression of the popular Spanish Revival architectural style. The Landmark Designation was affirmed by the City Council on January 20, 1993. The City Councii's action included permission to remove the porte-cochere structure to accommodate the property owner's concerns. Staff reports detailing the history of the building are attached. On June 22, 1997, a Conditional Use Permit application was submitted requesting the construction of a new ARCO AM/PM service station on the subject property. The City required the preparation of an Environmental Impact Report to address removal of the Pearson Garage to accommodate the service station. The applicant has withdrawn the Conditional Use Permit application and the property owner is now requesting redesignation of the garage as a Historic Point of Interest. As a Point of Interest, the garage would not be subject to protective or restrictive provisions applicable to landmark designations per the Historic Preservation Ordinance. HPC STAFF REPORT POI 97-02 - C.O.R. PROPERTIES November 12, 1997 Page 2 ANALYSIS: The applicant's letter (Exhibit "C") raises several areas of concern related to the review process leading to the decision to designate the garage as a landmark in 1992-93. The applicant feels that staff did not present the option of a Historic Point of Interest designation along with a Landmark Designation in the original staff report (dated August 25, 1992, copy attached). The staff report did primarily include an analysis and recommendation for Landmark Designation as opposed to Historic Point of Interest. This was because staff's review and analysis of the application clearly demonstrated that Landmark Designation was appropriate. The focus and recommendation of the report relative to Landmark Designation does not justify now rescinding the Landmark Designation. The applicant questions the factual basis for staff's recommendation for Landmark Designation in 1993. For instance, the applicant had a report prepared by an architect (dated December 15, 1992, copy attached) indicating that the Pearson Garage is not eligible for the National Register and that the canopy (porte-cochere) structure was not built at the same time as the garage. The Historic Preservation Ordinance landmark designation review criteria does not include eligibility for National Registry nor do the findings made by the Historic Preservation Commission or City Council rely upon such eligibility. The California State Office of Historic Preservation's opinion states that Pearson Garage has a "strong likelihood of National Register eligibility;" however, noted that removal of the canopy would likely jeopardize potential listing. Both reports were considered by the City Council in making the Landmark Designation. While a report addressing eligibility for National Registry may contain valuable information, it is not pertinent relative to Local Landmark Designation. A City Council staff report (dated January 20, 1993, copy attached) indicated that while the applicant's consultant opined that the porte-cochere and garage were built at different times, County Assessor's Records and recollections of Mr. Pearson's two son's, who remember the construction of the station, both reveal that the entire building was constructed at one time and no portion was added. The applicant contends that the Pearson Garage "is not a monument to a great or famous person, is not an example of unique or special architecture, and is not the site of monumental social or cultural activity." However, the applicant provides no reasons to justify these claims. In reviewing the subject request for redesignation as a Historic Point of Interest and in reviewing the previous Historic Preservation Commission and City Council action, staff is unable to support the applicant's request and can find no evidence justifying redesignation of the Pearson Filling Station and Garage from a Local Historic Landmark to a Historic Point of Interest. Environmental Assessment: Local Historic Landmark Designation is categorically exempt from CEQA under Article 19, Section 13508. The requested redesignation would not require environmental review as it is not considered a project per Article 20, Section 15357. FACTS FOR FINDING: The facts for finding established by the Historic Preservation Commission on August 25, 1992, and affirmed by the City Council on January 20, 1993, justifying designation of the Pearson Filling Station and Garage a Local Historic Landmark have not changed. CORRESPONDENCE: This item was advertised as a public hearing in the Inland Valley Daily Bulletin newspaper, the property was posted, and notices were mailed to all property owners within a 300 foot radius of the project site. HPC STAFF REPORT POI 97-02 - C.O.R. PROPERTIES November 12, 1997 Page 3 RECOMMENDATION: Staff recommends that the Commission forward to the City Council a recommendation for denial of the applicant's request for redesignation of the Pearson Filling Station and Garage from a Local Historic Landmark to a Historic Point of Interest. Respectfully submitted, Brad B~~~~r City Planner BB:BLC/mlg Attachments: Exhibit "B"'"'-- Staff Report to City Council dated January 20, 1993 Exhibit ,,C,,~_.. City Council Minutes dated January 20, 1993 Exhibit Applicant's Letter including: ;,/1. Staff Report to Historic Preservation Commission dated August 25, 1992 7"2. Historic Preservation Commission Minutes dated August 25, 1992 ~../"3. Historic Preservation Commission Resolution dated August 25, 1992 ~""4. Memo from Building Official ,..~5. Brad Buller Letter to State v-'6. Draft City Council Resolution (not adopted) ~'/6.a City Council Resolution dated January 20, 1993 ~ 7. National Registry Eligibility Assessment J8. State Office of Historic Preservation Comments Exhibit"D" - Site Photographs Resolution of Denial DATE: CII"'Y' OF RANCHO CUCAMONGA STAFF REPORT_ ' -' January 20, 1993 TO: Mayor and Members of the City Council Jack Lam, AICP, City Manager FROM: Brad Buller, City Planner SUBJECT: APPROVAL OF AN APPLICATION TO DESIGNATE THE PEARSON FILLING STATION AND GA~RAGE, LOCATED AT 12912 FOOTHILL BOULEVARD, P~NCHO CUCAMONC~, AS A HISTOR/C LANDMARK - APN 100-161-02 ~--NVIRONMENTAL ASSESSMENT OF DEMOLITION REQUEST FOR THE PEARSON STATION AND GA}L%GE (A POTENTLAL LOCAL LANDMARK, STATE LANDMARK, AND NATIONAL REGISTER ELIGIBLE STRUCTURE) - A request by Barry Vantiger, et al, to demolish a portion of the Pearson Filling Station and Garage, located at 12912 Foothill Boulevard, Rancho Cucamonga, - APN: 1100-161-02. RECO4~qDATIC~ The Historic Preservation Commission recommends that the City Council approve an application to designate the Pearson Filling Station and Garage as a Historic Landmark. In response to the demolition request of a portion of this structure, the Commission further recommends the preparation of a Focused Environmental Impact Report in order to best assess the adverse impact to ~his resource. Other options that could be considered include the issuance of a M/tigated Negative Declaration. The Council continued this item from their December 16, 1992 meeting with directkon that there would be no further continuances. The continuance was in order to allow for the time needed to receive initial findings on the subject structure's eligibility for the National Register of Historic Places from the State Office of Historic Preservation. The Historic .Preservation Commission requested this review by the State Office so that the full historic significance of the builcling would be determined and to ensure that the owner and the City did not reduce available restoration options. If the building were deemed eligible for the Register and the owners wished to rehabilitate it, ~_hey could apply for income tax reductions of up to 20 percent for the year in which they complete the rehabilitation project. The porte cochere's proposed demolition could impact the structure's potential eligibility for the National Register. At the time of the writting of this report, staff has yet to receive a response from the State Office of Historic Preservation on the information we sent November 3, 1992. CITY COUNCIL STAFF REPORT PEARSON FILLING STATION AND C=ARAGE January 20, 1993 Page 2 The issues to be decided upon by the Council remain the Landmark Designation, as unanimously recommended by the Historic Preservation Commission, and the environmental assessment of the request to demolish the porte cochere portion of the Pearson Station and Garage. A Landmark Designation would not preclude the approval of the demolition of the porte cochere element of the structure if such action were the Council's choice. All City Landmarks are required to go though a Landmark Alteration Permit process; however, since the Historic Preservation Commission has already reviewed the proposed partial demolition request, the Council could take final action on the assessment of this alteration tonight. ~ISTORIC PRE~q~RVATI~N CO~ISSION ACTION AND RESPONSES The Commission found that the structure, known historically as the Pearson Filling Station and Garage, clearly met most all of the criteria outlined in the City's Historic Preservation Ordinance and that furthermore, the station represents both the Etiwanda community and importance of Route 66 to American culture and folklore (please refer to Exhibit "A", staff report and resolution recommending approval from the special Historic Preservation Commission meeting of August 25, 1992). It was built in 1928-1929, a few years after Route 66 opened in 1926, by one of the area's most important contractors, Henry Klusman. Virtually unaltered, the Pearson Filling Station and Garage stands as one of the oldest and rarest examples in the entire region of vernacular roadside architecture. The Commission, upon their review of the structure, determined unanimously to recommend landmark Designation and that the historic station was also potentially eligible for placement on the National Register of Historic Places. On the issue of eligibility, the owners of the Pearson Filling Station and Garage have hired ~n independent architect to evaluate the building's significance (please see Exkibit "B"). Staff's initial review of {he report submitted by this consultant, Louis Skelton, located one significant error. Namely, that the porte cochere "appeared to be added later," according to .~r. Skelton. Assessor's Records and the recollections of M/. Pearson's two sons, who remember the building of the station, both reveal that the enti're building was constr~cted at one time and no portion was added. The City Council has several alternatives. are as follows: Two possible alternatives As recommended by ~he Historic Preservation Commission, approve Landmark Designation and direct that a focused EIR be prepared prior to a demolition decision being made; or Approve the Land_~ark Designation and a Landmark Alteration Permit for the demolition of the canopy wi~h a Negative Declaration and CITY COUNCIL STAFF REPORT PEARSON FILLING STATION AND GARAGE January 20, 1993 Page 3 appropriate mitigations (see Environmental Assessment for possible mitigations). Either of these alternatives will satisfy the requirements of Municipal or State codes. ~VIRO~M~qTAL ASSESSMENT: As the Council will recall, the Historic Preservation Commission determined that demolition of any portion, including the porte cochere, of the Pearson Filling Station and Garage could not be mitigated fully and recommended that a Focused Environmental Impact Report be conducted. The Commission also moved unanimously that the structure be secured by fencing, (which has been done since the last meeting) and that the installation of the ultimate intersection improvements be tied to future development of this northeast corner. If the Council does not concur with the Commission's assessment, and thus determines that the impact of the proposed demolition can be mitigated, another option would be to approve the issuance of a Mitigated Negative Declaration. If the Council should thus determine, staff would recommend consideration of the following m/tigation measures: Document the porte cochere structure, according to the standards laid out in the federal Historic American Building Survey (HABS) guidelines, prior to issuance of a Demolition Permit for the porte cochere; or Document the entire structure, according to the standards laid out in the federal Historic American Building Survey (HABS) guidelines, prior to issuance of a Demolition Permit for the porte cochere (the reason for requiring that the entire structure be documented at this time would be to ensure that the context of the porte cochere, to the main structure, is not forgotten). It is estimated that the cost to' do the entire structure is approximately $7,000; to do the porte cochere only would be approximately $4,000. 2o Prior to the development or redevelopment of the property, the property owner shall perform a feasibility study on the adaptive reuse of the gas station struc%ure, including the re-establishment of the removed porte cochere. The study shall include a report from: 1) a qualified stru~ural engineer, who specializes in historic structures, to determine the structural soundness of the structure and the potential for its relocation; 2) a qualified architect and an economic analyst to establish a range of possible uses that are historically sensitive, economically feasible, and that best utilize the site and structure. The study shall also address the need and type of additional mitiqations that may be necessary if the ultimate development of the site impacts the historic relevance of the gas s~ation structure and porte cochere. OOP" ( 0 CITY COUNCIL STAFF REPORT PEARSON FILLING STATION AND GARAGE January 20, 1993 Page 4 FACTS FOR FINDINGS: ~The environmental review of the proposed partial demolition of the Pearson Filling Station and Garage is in keeping with the City's Historic Preservation Ordinance, General Plan, and Foothill Boulevard Specific Plan. Further environmental analysis is provided in the attached staff report from the August 25, 1992, Historic Preservation Commission meeting. The demolition will have a detrimental effect on one of our community's historic resources. CORRESPONDENCE: These items have been re-advertised as a public hearing in the Inland Valley Daily Bulletin newspaper, notices were sent to property owners within a 300 foot radius of the structure, and the site has been posted. City Planner BB: AH: sp Attachments: Exhibit "A" - Staff Report dated December 16, 1992, with Historic Preservation Commission Resolution No. 92-04, and minutes dated August 25, 1992 Exhibit "B" - Report to Louis Skelton for Barry Vantiger, et al Resolution of Approval City Council Minutes January 20, 1993 Page 6 E. CONSENT ORDINANCES No items wer~ submitted. ADVERTISED PUBI.IC HEARINGS · Fl. __ CONSIDERATION OF I.ANDMARK Dl=SIGNATION 924Y2 -_.Approval of an application to designate the Pearson Filling Station and Garage, located at 12912 Foothill Boulevard, Rancho Cucamonga, as an Historic Landmark - APN: 1100-061-02. (Continued from December 16, 1992) CONSIDERATION OF ENVIRONME. NTAI. A$SE$SM'~NT OF DEMOI.1TION REOUEST FOR PEARSON FII.I .liNG STATION AND GARAGE (A POTt:NTIAI. I.OCAI. I .ANDMARK. $TATF. I.ANDMARK. AND NATIONAl. REGISTIeR E!.IGIBLE $TRUCTL~E3 - A request to demolish a portion of the Pearson Filling Station and Garage, located at 12912 Foothill Boulevard, Rancho Cucamonga - APN: 1100-061472. The Historic Preservation Commission recommends the pr,xparation of a focussed Environmental Impact Reinan 0ilR) in ordex to best assess the adverst~ impact to this resoum.~. Other options that could be conzidered include the issuance of a Mitigated Negative Declaration. (Continued from December 16, 1992) Staff reportpresented by Larry Henderson, Principal Planner. He also mentioned that a fax was received today from the Stare Department of Paxks and Recreation and commented on this (copy on f~ in the City Clerk's office). Mayor Stout opened the meeting for public hearing. Addressing the City Council was: Barrye Vantiger felt th~ National Registry Status was unlikely becaus~ of information 1'~ Ires obtainexL He requested that the canopy be demolished and defer the designation of landmark s~atus until such time as development of the prope~y is co~idexed. Councilmember Alexander asked how Mr. Vantiger felt about the designation of historic landmark with removal of the canopy. Mr. Vantiger stated the full impact of historic landmark designation has not yet been explored by him at this time, but preferred not to do this at this dine. Councilmember Alexander asked Mr. Vantiger if it was his intent to leave the remainder of the s~ructare up and Mr. Vantiger stated that wan or~ option available. Councilmeml:~a' ^le,~dea' aslmd if it was his intent to demolish the remainder of tl~ building even ff removal of the canopy might Mr. Vanalger stat~l it w~ not his intent to demolish his building. There being no further respomse, the public hearing was closed. Councilmember Gutierrez s~_at,'~l after looking at this site. he felt it to be dangerous as was sta,'d in the Building Official's report, which he read excerpts from. He stated he did not feel this is a historical building. He did not think the city would get National Registry status from the State. d7 City Council Minutes January 20, 1993 Page 7 Mayor Stout stated he concurred with Councilmember Gudcrrez's comments. He did not think the City would get National Regisu'y samas because that is a very difficult thing to obtain. He stated he does feel it has some historical significance. He felt the Council should go with Option 2. Councilmember Alexander stated he would like to go on with the demolition right now. Larry Henderson, Principal Planner, stared that once an application is made, no demolition permit can be issued until an action is taken on that application by the City Council. Brad Bullet, City Planner, stated a local landmark designation simply says it is of local significance to this community. Councilmember Gutierrez felt the Council should give the owner of the property the opportunity to draw specifications, photograph and maybe rebuild a little farther hack if he would like to build at some time. Andy Axczynski, Assistant City Attorney, stared what is before them is an application to designate as a local historic landmark. He stated what that really does is place an impediment in the path of a property owner who wishes to significantly alter a building or demolish it. He stated typically d the owner of a building comes to the Building Department for a permit to demolish it~ they check the plans and make sure it is all okay, and he can then knock it down. He stated this draws attention as to should this be demolished or modifie& He sated the applicant has indicated no present intention of development of the property, although they do have options they are presently studying. He stated development of this property would require some type of environmental analysis, and possibly an EIR if there is a landmark designation for the property. He stated this would not preclude the Council in the future, after proper hearings and review, of wiping out that designation ff it is deemed in the be~t interest of the City to do so. He did not think it created a permanent impediment to the property owner's Ixxential goals of the property, but it does, however, fortify their representation that they don't have any present iment of knocking the structure down. He stated if designating this as a historical structure will somehow preclude anybody's ability to work with in the future, he did not believe this was correct. Mayor Stout stated the Resolution does not speci.fically refer to local landmark, because the Council can only designate at the local level. Councilmember Alexander stated that by allowing demolition of the canopy area this would clear the area for any signalizafion that needs to be done at that corner, and asked ff this would restrict the removal of the main body of that struclxu'e. Larry Henderson, Principal Planner, stated this would require an additional review if the applicant requested it, and they would then have to go through the demolition process again. · ~_:..KESOLUTION NO:92-267??a'. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING HISTORIC LANDMARK DESIGNATION 92-02, THEREBY DESIGNATING THE PEARSON FILLING STATION AND GARAGE, LOCATED AT 12912 FOOTHILL BOULEVARD, AS AN HISTORIC LANDMARK AND MAKING FiNDINGS IN SUPPORT THEREOF - APN: 1100-061432 MOTION: Moved by Smut. seconded by Williams to approve Resolution No. 92-267 with the HABS drawing requirement for the canopy only, not for the entire structure and canopy. Motion carried unanimously, 443-1 (Buquet absent). C.O.R. PROPERTIES 129 N. Euclid Avenue Ontario, CA 91662 (909) 983-4321 Fax (909) 983-2737 October 7, 1997 Chairman and Members of the Historical Preservation Commission City of Rancho Cucamonga re; Pearson Filling Station and Garage Northeast Comer of Foothill and Etiwanda Rancho Cucamonga Landmark designation 92-02 APN: 110-061-02 RECEIVED 0Or 0 7 1997 City of Rancho Cucamonga Planning Division This letter is a formal request from the owners of the above referenced property to have the Commission reconsider the Local Historic Landmark Designation that it recommended in August of 1992 for the structure known as the Pearson Filling Station and Garage. This recommendation was sequentially adopted by the City Council in January of 1993. It is requested now that the designation be reconsidered and a recommendation be made to change the designation to Historic Point oflnterest. A Historic Point of Interest was one of the designations that the owners originally desired and understood to be a consideration in order to assist the City with the widening of the intersection and the resulting ultimate placement of the street lights and signals. In reviewing the documentation that was created by staff during the period of initial consideration of this matter in August of 1992, we feel that there occurred some miscommunication or confusion during the application process. The initial application was completed and presented to commission as one for a Local Historic Landmark only. The announcement of the meeting correctly identified one of the issues of the meeting to be a determination as to which designation was to be applied, however, only an application for Historic Landmark designation was presented and subsequently evaluated. No discussion was given to the Point of Historic Interest designation. Please see the three attachments dated August 25, 1992. The "substantial evidence presented" to the commission in late 1992 by staff in support of their position contain a number of statements that are presented as 'facts'. In re-examining these 'facts', we feel that it would be more accurate to characterize these statements as 'opinions' of the individuals preparing the documentation, which as trained professionals they are expected to provide. But as such, these opinions should be compared and contrasted with the opinions of other knowledgeable parties and experts in the field and not taken prima facie. One of the major considerations during the evaluation process by the commission and staff was the potential for National Eligibility Registration. At the suggestion of the commission during the meeting of August 25, we contracted a well qualified, experienced expert in the field of Historic Architecture, Louis Skelton, to assess the property for National Register Eligibility. As a requirement of the contract with Mr. Skekon, we agreed to pursue a National Registration if he found that the building was worthy of such designation. The results of Mr. Skelton's assessment indicated that the building did not qualify in any areas of consideration for National Registration. Unfortunately, the report was completed well after the Commission had made it's recommendation. Within his report, Mr. Skelton provided his educated analysis on the various historical and architectural aspects of the structure as would be expected. These opinions are in sharp contrast to the opinions presented by those who prepared the staff reports. For example, staff claims the building represents unique materials and construction while Skelton states the methods and material were common and widely used: staff claims a significant component and linkage to Route 66 while Skelton states that the contextual aspects necessary for such linkage are non existent, and so on. Mr. Skelton and staff even disagree as to the integrity of the canopy as a part of the original building. Staff claims that building was all built at the same time and the entire station was built by Henry Klusman. Due to the extremely substandard quality and unorthodox construction of the canopy as evaluated by Jerry Grant, Building Official (See attached memo dated Sept. 16, 1992) Mr. Skelton feels it could not have possible been done by any professional builder, especially Henry Klusman. The divergence of opinions between staff and the expert are significant and cover a wide area. And as such, both sets of opinions need to be evaluated and considered in order to properly classify this site. The two evaluations are in considerable contrast. When such a difference of opinion exists, the essence of the situation is that the reality usually lies somewhere in between. Has the existence of this gas station contributed to the "fabric of the community"? Yes. Has it altered the direction of the community? No. Has this gas station played an important role in the daily lives of some of the citizens of early Etiwanda? Yes. Has this gas station caused a change in the life of the citizens of Rancho Cucamonga today? No. Originally, one of the rationalizations of staff for justification of the Local Historical Landmark designation was that of protection because of the potential National Registry Eligibility. Such eligibility was not realistic at the time as evidenced by Mr. Skelton's assessment. It is even less so now with the removal of the canopy and the lack of any significant neighborhood context. Additionally, the lack of eligibility was further confirmed by the memo from the State of California in response to Mr. Buller's request for an opinion, (Copies of both correspondence attached). Such protection is no longer warranted. What we have is a place of interest for those individuals curious about the way life was in the local area some half century ago. It is not a monument to a great or famous person, it is not an example of unique or special architecture, it is not the site of monumental social or cultural activity. It was a piece of the everyday life of the common working man of the early days of the community-nothing more-nothing less and we need to respect that for what it is. What started out over four years ago as a desire to classify this site as a Point of Historical Interest has now come full circle and is before you again. We feel there were a number of factors that prevented a balanced evaluation of the site four years ago and it is now time to re-evaluate the classification. Enclosed are copies of the staff.reports, memos, and other documents referenced herein for your information with some of the references noted above highlighted. When recently asked what new information I was planning to present, I responded by saying that the information is already there, but the Commission just has never been able to consider it all together due to the unfolding events of four years ago. The Commission made a recommendation based on one set of opinions and with a perceived need to protect a resource they were told was significant. Subsequently, the need for the perceived protection is no longer warranted and additional information and opinion have become available that will enable the commission to more objectively evaluate the degree of significance of the structure and its appropriate designation. We feel that the continued classification of the building as a Historical Landmark is not appropriate and that a Point of Historical Interest designation is better suited to properly characterize the site. We respectfully request that you consider a change in classification of the Pearson Garage and Filling Station from Historical Landmark to Point of Historical Interest. As alway~we will be glad to meet with you concerning this matter at any time. Zhank~ou, _ / enclosures, arranged chronologically 1. Aug. 25, 1992 2. Aug. 25, 1992 3. Aug 25, 1992 4. Sept. 16, 1992 5. Nov. 2, 1992 6. Dec. 16, 1992 7. Dec. 15, 1992 8. Jan. 20, 1993 Staff report to Historic Preservation Commission Minutes of Historic Preservation Special Meeting Resolution 92-04 from Historical Preservation Commission Memo from Jerry Grant, Building Official Letter from Brad Buller to State of California City Council Resolution (Adopted Jan. 20, 1993) National Register Eligibility Assessment, Louis Skekon Response from State of California to Brad Buller's letter of Nov. 20, 1992 7/ DATE: TO: FROM: BY: SUBJECT: CITY OF RANCHO CUCAMONGA STAFF REPORT August 25, 1992 Chairman and Men~Ders of the Historic Preservation Commission Larry J. Henderson, AICP, Principal Planner Anthea M. Hatrig, Associate Planner CONSIDERATION OF A CHANGE OF THE HISTORIC STATUS AND APPLICATIONS FOR HISTORIC POINT OF INTE9~ST OR LANDMARK DESIGNATION FILKD BY THE HISTORIC PRESERVATION COMMISSION. CONSIDERATION OF A DEMOLITION REOUEST BY THE PROPERTY OWNER. AND THE POSSIBLE ESTABLISHMENT OF MITIGATION MEASURES THEREIN FOR THE PEARSON FILLING STATION AND GARAGE. LOCATED AT THE NORTHEAST CORNER OF ETIWANDA AVENUE AND FOOTHILL BOULEVARD. 12912 FOOTHILT. BOULEVARD. RANCHO CUCAMONGA - APN: 1100-061-02 - Consideration and determination of the historic status, application for Point of Interest or Landmark Designation, range of appropriate project alternatives, and level of appropriate mitigations for the partial demolition of the structure. The actions and recommendations can include the following: Landmark status, Point of Interest status, other project alternatives, and/or mitigation measures prior to demolition. BACKGROUND: On July 30, 1992, Barry Vantiger, on behalf of his partners, requested the partial demolition of a building historically known as the Pearson Filling Station and Garage, located at 12912 Foothill Boulevard. Based upon Historic Preservation Conunission policy, a Landmark/Point of Interest Designation application was initiated in order to establish a formal review procedure. After subsequent review, the structure was also added to the Historic Sites Survey as a Potential Local Landmark and Potential Listing on the National Register of Historic Places (at the current time, the status of the State Point of Interest program is suspended until a program initiating a State Register of Historic Places can be implemented). At its meeting of August 6, 1992, the Historic Preservation Commission agreed to hold a special public hearing to determine the significance of the Pearson Station and to review the associated demolition request (the Landmark Designation application is included as Exhibit "HPC-i" and Site Plan Exhibit "HPC-2") . The process by which we have come to this review has been complicated and lengthy and it stems from the involved Foothill Marketplace project (site of the future Price Club and WalMart). In approving the Conditional Use Permit for the Foothill Marketplace center, the City placed a condition on the project requiring the improvement of the Foothill Boulevard/Etiwanda Avenue intersection. The full extent of these improvements was not known at the time of project approval and at the time of this Commission's review of the impacted cultural resources on the southwest corner because detailed plans were not available. It has only been through the review of the final street improvement plans that we have realized the full impact of the required changes. Based on the traffic study for the project and the City's traffic model, it was determined that the developer needed to complete a range of HPC STAFF REPORT PEARSON FILLING STATION August 25, 1992 Page 2 improvements, including placement of the traffic signal at Etiwanda Avenue, which is to be upgraded to handle the anticipated traffic. As is policy with the installation of traffic signals, the City requires the signal poles to be located in their ultimate location to avoid having to relocate the poles at a later date. In the specific instance at the northeast corner of Foothill Boulevard and Etiwanda Avenue, the pole will be located approximately 30 feet northeast of its current location, placing it in line with the canopy of the existing gas station on that corner. Initial plans for the northeast corner were approved by both Caltrans and the City with the pole in its ultimate location with temporary curbs and pavement proposed that would eliminate the need to alter the canopy. The developer then proceeded to work with the property owners to obtain the necessary right-of-way in order to install the signal. It seemed that agreement had been reached between the two parties until the property owners' insurance company threatened to cancel their insurance if the pole was placed in the approved location. The insurance company claimed that the proposed pole location would encourage more pedestrians to walk under the gas station canopy in order to access the crosswalk. This, in their opinion, places the station in a position of greater liability and, therefore, could not be supported. As a result, the property owner does feel it is in their best interest to provide the developer with the hecessary street dedication. On July 29, 1992, City staff met with the developer of the center and the gas station property owners to discuss alternatives to placing the signal in the ultimate location. One suggestion called for the signal to be placed in an interim location, within the existing right-of-way, that would not impact the gas station canopy. This solution would require the pole to be relocated upon development of the northeast corner. Also, the interim location would be contrary to current City policy. The City has also pursued the possibility of installing a chain link fence around the canopy to prevent access'under the canopy. According to the property owner, this alternative was not found to be acceptable by the property owners' insurance company. A third suggestion called for the removal of the canopy in order to eliminate 5he "liability" expressed by the property owner's insurance company. In tha% this solution would place the pole in the ultimate location and remove a potential liability, the property owner submitted a demolition permit requesting removal of the canopy. It should be noted that a written explanation of the insurance company's position has not been submitted. Following submittal of the demolition permit, staff also received correspondence from the developer that a substantial electrical utility line and pole at the northeast corner had to be relocated in order to widen the street as approved. By doing this, the utility pole would be located close to the proposed signal location. Because the power lines angle to the east, the relocation of the utility pole would place the lines over the existing canopy, contrary to the policy of Southern California Edison (SCE) . If left in the interim location, the lines would be away from the building a sufficient distance to satisfy SCE. 73 HPC STAFF REPORT PEARSON FILLING STATION August 25, 1992 Page 3 SITE LOCATION AND DESCRIPTION: Location: The structure lies in the northeast corner of the parcel at the intersection of Foothill Boulevard and Etiwanda Avenue and the parcel is close to two acres in size. The site's topography is relatively flat and other distinguishing features include a variety of mature trees. So Co Do Site Land Use, Zoning. and Foothill Boulevard Specific Plan Designations: The parcel lies within Subarea 4 of the Foothill Boulevard Specific Plan, and per Foothill Boulevard Specific Plan Amendment 91-01 submitted by the same property owners, this corner parcel's land use designation was changed from Medium Residential to Community Commercial, and includes the requirement of a Master Plan for the site and surrounding area. Surrounding Land Uses, Zoning, and Foothill Boulevard Specific Plan Designations: As with the subject property, the parcels to the north, south, east, and west are also designated Community Commercial per the Foothill Boulevard Specific Plan. Architectural Description: The structure is a former service station and garage. The large rectangular concrete, single-story building has a three-bay porte cochere. There are mature trees to the east of the structure. The roof is a flat hip with red barrel tile for both the building and porte cochere. The tile roof on the north elevation has been removed and replaced with asphalt shingles of a matching color. A skylight with six panes has also been added to the m/ddle of the hip roof on the north elevation. The porte cochere bases are constructed of poured concrete. The north and south bases had two pumps each and the middle base had one pump, all of which have been removed. The columns are square and unadorned, with slightly flared capitals. The main garage is constructed of slip-form poured concrete and the porte cochere is of wood frame construction with thick cement stucco. The walls are currently painted white with red accent under the eaves. There is evidence that the walls were once painted red, mustard, and navy blue at different times. The fenestration pattern of the structure is as follows: North Elevation: The door (approximately 6 1/2 feet high) has been removed and the opening has been boarded up. There are two 20-paned windows side-by-side to the east of the door on the north elevation. A metal grate has been added to the windows. The six panes in the center of the windows open outward. South Elevation: The front door is under the porte cochere. It is a single door with a single-pane window. Above the door is a single-paned window and there are single-paned, wood-framed windows to the left and right of the doors. The window to the left is boarded over with metal grates. The six panes in the center of the windows open outward. HPC STAFF REPORT PEARSON FILLING STATION August 25, 1992 Page 4 East Elevation: There are two windows, spaced approximately 10 feet apart, that have 20 panes. Both windows are covered with metal grates. The six panes in the center of the windows open outward. west Elevation: There is a 20-paned window on the south side covered with a metal grate. The six panes in the center of the window open outward. There is a small service bay on the west elevation and a larger service bay on the south elevation. The service bay doors on the south elevation are constructed of 2 1/2-inch vertical siding with 5 1/2-inch boards spaced 4 1/2 feet apart. There are three decorative hinges on the top of each of the sliding doors and the 5 1/2-inch boards are cut to a point on the base board. The sliding doors are on a track mechanism that is still in place. There are two 18-inch concrete buttresses, one on each side of the service bay doors. There is one gooseneck light above the right service bay door and there is one gooseneck light to the right of the service bay doors. The small service bay on the west elevation has double wooded doors and is constructed of 2 1/2-inch vertical siding on the top and 6-inch horizontal siding on the bottom. There are small wooden decorations on the top corners. The door corners are rounded. There are also two 18- inch concrete buttresses, one on each side of the service bay doors. Centered above the doors is a gooseneck light. ANALYSIS--LANDMARK DESIGNATION: Historical Background: The service station was built in 1928-1929 by an important local contractor, Henry Klusman the renowned concrete man, for John "Doc" Pearson and Lee Stevens who were brothers-in-law. They sold gas for automobiles as well as distributing it to the local citrus ranchers. After a short time, Mr. Pearson alone owned the station and provided a full complement of automobile-related services. Located along Route 66 which had been completed in 1926, the station was a frequent stop of Depression-era immigrants who would spend the night in their cars on the site because they had no other place to stay. Also at that time, Doc Pearson gave gas away to travellers who simply could not pay. P.J. Pearson Clark, Doc's niece, recalls one of the more outstanding hun%anitarian efforts exhibited by her uncle. A "Dust Bowl" fanxily had completely run out of money when they reached Etiwanda. It seems one of their sons had a lovely voice, so lovely in fact that the family was moving from Oklahoma to Hollywood so he could be "discovered." Mr. Pearson, after hearing the boy sing, organized a community concert at the Pearson's family packing house and raised enough money for the young boy and his family to continue their travels. The station also served for many decades as a gathering place for local residents. Grove owners would come to the station when it was cold and together would wait and wonder if temperatures would drop below freezing. While they waited they would gathe~ around the radio for entertainment. Residents of Etiwanda had only three places to purchases HPC STAFF REPORT PEARSON FILLING STATION August 25, 1992 Page 5 their gasoline and of them, Pearson's was the most modern and full- serviced. Highway Patrol officers assigned to the local stretch of Route 66 also congregated at the service station, in particular Frank Freeman and "Two-Gun" Louis, who spent many hours with their friend Doc Pearson. An episode retold by Mr. James Clark is particularly revealing of the role the service station played in decades gone by; namely, of the races that would be held along Route 66, Foothill Boulevard, from the border of Upland to Doc Pearson's garage. The two officers would station themselves at either end to stop traffic on the two-lane road and allow the motorcycle races to proceed. Mr. Pearson eventually sold the station to the Myers family, who continued to operate in the same community-based spirit. The station and garage also represent a basically intact example of a local, vernacular expression of the very popular Spanish Revival architectural style constructed by the foremost concrete contractor of the day, Henry Klusman. As such, it is the only exampl? of its building type to have retained as much of its original appearance and one of a handful of rapidly disappearing Klusman structures. Along the regional stretch of Foothill Boulevard, the roadside vernacular that characterized the .physical landscape of Route 66 is rapidly being replaced. The Pearson Filling Station and Garage remains, however, as a testament to this important stylistic and cultural period of American history. Facts for Findings: Per the City's Historic Preservation Ordinance, Section 2.24.090, the following findings are made per the landmark review criteria specified in that section. 1. Historical and Cultural Significance: Finding: The proposed landmark/point of interest is particularly representative of an historic period, type, style, region, or way of life. Fact: Representing both the Etiwanda citrus community and the importance of Route 66 to American culture and folklore, the structure harkens back to an era of agricultural growth and mass western migration. Offering fuel, mechanical services, and often a helping hand, the station and its owners were an important part of the local area. Finding: The proposed landmark/point of interest is an example of a type of building which was once common but is now rare. The proposed landmark/point of interest is connected with a business or use which was once common but is now rare. Fact: Gas stations and garages from the early age of the automobile were a prominent feature of many local landscapes, including the Etiwanda area. Most of these roadside stations and garages have fallen out of use or been abandoned or demolished. With their loss, physical reminders of the everyday patterns that characterized community life sixty years ago are fading. HPC STAFF REPORT PEARSON FILLING STATION August 25, 1992 Page 6 Co Finding: The proposed landmark/point of interest is of greater age than most of its kind. Fact: Opening shortly after the completion of Route 66 in 1926, the Pearson Filling Station and Garage is one of the oldest such structures extant. Finding: The proposed landmark/point of interest was connected with someone renowned or important or a local personality. Fact: The Pearson family was and is deeply connected with the cultural and familial fabric of Etiwanda history. Finding: The architect or builder was important. Fact: Builder Henry Klusman was one of the more talent and significant local builders to mark the pages of the area's history books. 2: Historic Architectural and Engineering Significance Finding: The construction materials or engineering methods used in the proposed landmark/point of interest are unusual or significant or uniquely effective. Fact: The reserved, vernacular expression of the very popular Spanish Revival architectural style demonstrates local interest in broader stylistic trends. 3. Neighborhood and Geographic Setting Finding: The proposed landmark/point of interest materially benefits the historic character of the neighborhood. Fact: At the Foothill Boulevard and Etiwanda Avenue intersection, the station is the only remaining link to an important element of local history and to an epoch of our national experience. Without it, all physical traces of that portion of Route 66 will be lost. Finding: The proposed landmark/point of interest in its location, represents an established and familiar visual feature of the neighborhood, community, or city. Fact: For over 65 years, the Pearson Filling Station and Garage has been a community resource and its owners, the Pearsons, Stevens, and Myers to name a few, added to the communal experience of the Etiwanda area. Review for Determination of National Register of Historic Places Eligibility: Only the National Park Service in collaboration with the State Historic Preservation Officer can formally list a structure on the Register. But as a part of this review, staff has reviewed the Pearson Filling Station and Garage per the Register Criteria. Staff finds the structure eligible under sections A and C of the fact that "The quality 77 HPC STAFF REPORT PEARSON FILLING STATION August 25, 1992 Page 7 of significance in American history, architecture, archaeology, and culture is present in districts, sites, buildings, structures, and objects that possess integrity of location, design, setting, materials, workmanship, feeling, and association, and: That are associated with events that have made a significant contribution to the broad patterns of our history; and... Do Eo That embody the distinctive characteristics of a type, period, or method of construction." Issues: The property owners requested the immediate demolition of the canopy of the Pearson Filling Station a~d Garage due to the purported demands placed upon them by their insurance company in light of the street improvements required by the Foothill Marketplace project. In a letter sent to the City, attached as Exhibit "HPC-3," the owners expressed that in their opinion, the structure lacked any "historical value." It appears then that the owners would object to staff's findings in support of a landmark designation. Thus, in accordance with the Comraission's policy on owner objection, staff has reviewed the structure based on the policy's three necessary findings, that the structure is: listed on the City's inventory, stands out as having outstanding historical architectural, and cultural significance; and that designation as a landmark could help protect it through the environmental review process required under CEQA. Environmental Assessment: Any future landmark designation would be exempt from CEQA under Article 19. Section 15380. ANALYSIS - ENVIRONMENTAL ASSESSMENT OF DEMOLITION BEOUEST If the Commission concurs with staff that the structure is significant to the community's heritage, then the proposed demolition as requested negatively impacts this resource. The demolition permit request can be considered a project under CEQA because it is an activity involving an action, issuance of the demolition permit, by a public agency.! Staff has evaluated the structure per the City's Historic Preservation Ordinance and on National Register criteria. After completing the Initial Study, staff has found that the proposed project will have an adverse impact on identified cultural resources that cannot be mitigated fully (please see attached Exhibit "HPC-5," Initial Study, Parts I & II) . Although only an application for a permit to demolish the canopy of the structure has been submitted at this time, staff asserts that this act would adversely impact the structure for a number of reasons. First and foremost, the porte cochere (canopy) acts as the major architectural element that announces the building's use--that of a gas station. Even without the pumps, there is little mistaking the statement that the canopy makes architecturally and functionally. With the removal of the canopy, the structure would lose its 1please refer to Code, Section 21065 and Guidelines, Sections 15378(a) and 15352. HPC STAFF REPORT PEARSON FILLING STATION August 25, 1992 Page 8 most distinguishing and prominent feature. Secondly, if permission were granted to demolish only the canopy and since such an undertaking would reduce dramatically the structure's significance, there would be little impetus to preserve the remainder of the structure. Moreover, such a partial demolition-- literally chipping away at a building's significance--goes against the intent of our City's Historic Preservation Ordinance and CEQA and potential national register eligibility. Although this demolition permit has been requested separately, the structure's proposed destruction could be seen as being tied to future development plans. Case law pertaining to what is known as "splitting" a project under CEQA has created a significant precedehie for reviewing %he potential negative effects of a proposed project with .he project itself.2 Therefore, 5o confQrm to legal procedures, the prefezred course of action would be to wait u.%%il a commercial project was submitted for this site and then to review any and all environmental impact, including those to cultural resources, as part of that project. Since the property owners applied for and received a received a zoning change on this parcel, from Medium Residential to Community Commercial, and considering the future draw of the Foothill Marketplace project, it seems highly likely the site will be redeveloped in the near future. Staff would thus recommend two options at this time: that 1) either the approved portion of the improvements in their ultimate location be installed or 2) that the City Council accept interim improvements and thus not alter the current configuration of the northeast side of the inte 3section until the time when the respective property owners are ready to submit a project on the site (please see Exhibit "HPC-4" for diagrams). With both options, staff feels that if the structure will be vacant, a security fence should be installed around it and the building should be secured to the highest standards. The City Engineer has indicated this exception to the City's improvement policy is acceptable because installing only a portion of the curb return and the ?~gnal in their ultimate location will not necessarily make the intersection any more viable at this time. If the applicant still desires to demolish the canopy portion of the structure, staff finds that the only way to perhaps mitigate the impact would be to relocate the entire structure safely inside the right-of-way and in correspondence to City setbacks and to maintain its current configuration and relationship to the streetscape. This move would be in coordination with the the State Historic Preservation Officer (SHPO) to ensure that the structure's National Register eligibility would not be compromised. If this relocation were not contemplated, staff feels that the demolition request would require the completion of a Focused Environmental Impact Report (EIR), refer to the Code, Section 15063(c) (3). In order to best analyze the potential of adaptively reusing and thus preserving the structure, this EIR would include a feasibility study whose recommendations would be implemented per CEQA. This Feasibility Study would be monitored and approved ~' the City but paid for by the applicant. The only way to allow for demolition of a part 2please refer to Orinda Assn. v. Board of Supervisors, supra, 182 Cal. App. 3d 1145 (1986), Laurel Heights, supra, 47 Cal. 3d 376 (1988), Citizens Assn. for Sensible Development of Biship Area v. County of Invo, supra, 172 Cal. Pl!. 3d (1985), and City of Antioch v. City Council, 187 Cal. App. 3d (1986). HPC STAFF REPORT PEARSON FILLING STATION August 25, 1992 Page 9 or the whole of the structure would then be for the City Council to make a "Statement of Overriding Consideration" after their review of the EIR. The Council would have to find that the benefits of the demolition project outweighed the unavoidable adverse environmental effects, and thus finds these adverse effects "acceptable," (Code, Section 15093(a)). CORRESPONDENCE: This item has been advertised in the Inland Valley Daily Bulletin, property owners within 300 feet of the project site have been notified, staff has inspected the property, and the properry's owners are aware of this review process. RECOMMENDATION: Staff recom.mends that the Commission forward to the City Council a recommendation for landmark designation for the Pearson Filling Station and Garage. Staff also recommends that the application to demolish partially the structure be denied and that the Commission recommend that the City Council direct staff to continue to work with the applicant in order to secure the site without any demolition and/or waive the ultimate traffic signal location policy in this unique case. If however, the applicant 'still desires to demolish the canopy and thus seriously and irrevocably reduce the significance of the structure as it has been presented to you in this report, staff recommends the preparation of a Focused EIR. Respectfully ' Larry Henderson, AICP Principal Planner BB:AMH/jfs Attachments: Exhibit "HPC-i" -_Landmark Application with Photographs Exhibit "HPC-2"~- Site Plan Exhibit "HPC-3" - Letter from Barry Vantiger, et. al. Exhibit "HPC-4" - Curb & Signal Diagrams Exhibit "HPC-5" - Initial Study, Parts I & II Resolution Recommending Approval AT?i~ca%io~ for HISTORIC LANDMARK DESIGNAT[ON HISTORIC POINT OF INTEREST DESIGNATION X Historic Landmark Historic Point of InTerest IDENTIFICATION 1. Common Name: Duane's Service Garage 2. Historic Name, if known: Pearson GaraGe & Filling Station 3. Street or Rural Address: 12912 Foothill Boulevard City: Rancho Cucamonga Zip: 91739 County: San Bernardino Assessor's Parcel No. 1100-161-02 Zone: Commercial Legal Description: S 1./2 SW 1/4 SW 1/4 SEC 4 TP 1S 4. Present Owner, if known Charles V. Cummin%ddress: 1645 N. Laurel Ave. City: Upland Z'ip:' 9i786 Ownership is: public private 5. Present Use: Vacant ¢ ~inal Use: Filling Station & Garage Other past uses: None DESCRIPTION Briefly describe the present physical appearance of the site or structure and describe any maoor alterations from its original condition: The structure is a former service station & garage. The large rectan.~ular, concrete, single story building has a three-bay porue cochere. There are mature trees to the east of the structure. The roof is flat hi~ Location sketch map (draw & label site and surrounding streets, roads, and prominent landmarks): 8. Approximate property size: Lot Size (in feet) Frontage Depth or approx. acreage 2 9. Condition: (check one) a. Excellent b. Good c. Fair X d. Deteriorated e. No longer in existence 10. Is the feature: a. Altered? b. Unaltered7 X 11. Surroundings: (check more than one if necessary) a. Open land b. Residential X c. Scattered buildings X d. Densely built-up__ e. Commercial X f. Industrial g. Other CITY OF RANCHO CUCAMONGA HISTORIC PRESERVATION COMMISSION MINUTES Special Meeting August 25, 1992 Chairman Marsha Banks called the special meeting of the City of Rancho Cucamonga Historic Preservation Comm/ssion to order at 5:00 p.m. The meeting was held in the Council Chamber at Rancho Cucamonga Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Chairman Banks then led the pledge of allegiance. ROLL CALL COMMISSIONERS: PRESENT: Melicent Arner, Marsha Banks, Gene Billings, Ada Cooper, Bob Schmidt, Anne Tessier COMMISSIONERS: ABSENT: Alan Haskvitz STAFF PRESENT: Barrye Hanson, Sr. Civil Engineer, Anthea Hartig, Associate Planner; Larry Henderson, Principal Planner; Scott Murphy, Associate Planner; Shelley Petrelli, Secretary PUBLIC HEARING Ae CONSIDERATION OF A CHANGE OF THE HISTORIC STATUS AND APPLICATIONS FOR HISTORIC POINT OF INTEREST OR LANDMARK DESIGNATION FILED BY THE HISTOPIC PRESERVATION COMMISSION, CONSIDERATION ~? A DEMOLITION REQUEST BY THE PROPERTY OWNER, AND THE POSSIBLE ESTABLISH/¢ENT OF MITIGATION MEASURES THEREIN FOR THE PEARSON/STEVENS FILLING STATION AND GARAGE, LOCATED AT THE NORTHEAST CORNER OF ETIWANDA AVENUE AND FOOTHILL BOULEVARD - APN: 1100-161-02 - Consideration and determ/nation of the historic status, application for Point of Interest or LanH-~rk Designation, range of appropriate project alternatives, and level of appropriate mitigations for the partial demolition of the structure. The actions and reco~ndations include the following: Landmark status, Point of Interest status, other project alternatives, and/or mitigation measures prior to demolition. Anthea Hartig, Associate Planner, presented the staff report. Commissioner Tessi'er asked if the traffic signals were already located in the ultimate location. HPC MINUTES -1- August 25, 1992 Scott Murphy, Associate Planner, replied that temporary signals had been installed approximately half-way between where the signals used to be and where they would be located ultimately. Chairman Banks asked for clarification on the concern regarding endangerment of pedestrians from traffic at the intersection of Etiwanda Avenue and Foothill Boulevard because there seems to be little, if any, pedestrian traffic at the location. Barrye Hanson, Sr. Civil Engineer, stated this is a concern the property owner brought up, but it had not yet been substantiated by the Engineering Division. Commissioner Cooper questioned why the improvements to the intersection would need to be completed prior to widening Foothill Boulevard. Mr. Hanson, stated that it is standard policy to finish off intersections at their ultimate location to ensure the hardware gets placed in the proper position. Chairman Banks opened the public hearing. Barry Vantiger, 2177 N. 1st Avenue, Upland, one of the property owners, stated that because of a series of events beyond their control (the development of Wal-Mart and the eventual widening of Foothill Boulevard), they feel they have been placed in a precarious position as far as development or demolition of the building on their property is concerned. He stated the property is currently in use as a commercial operation. He also commented that they eventually want to develop the property, but they cannot do anything until a flood control district is developed for the area. He remarked that they are in favor of demolition because they feel it will occur eventually to make room for the widening of Route 66 (Foothill Boulevard). He stated he thought it would be better to remove the building now and reconstruct it later with new materials (restoring it to its original look) and that they would be willing to do that. Commissioner Schmidt asked if temporarily fencing the canopy with chain link fence would help the current traffic situation of cars cutting through the canopy. Mr. Vantiger responded it would restrict his current tenant's access to the building and it is only a temporary solution. Gary Womak, 5366 Evening Canyon Way, Rancho Cucamonga, real estate broker, stated he has been working with the Gemmel family on property during the rezoning from residential to co~rcial. Re stated they favored the commercial zoning because the surrounding area is commercially zoned and they felt that residential zoning of their property was out of place. He further commented they feltspedestrian traffic would increase on the property when the new shopping cente~ is complete which in turn would create a greater liability for them. He suggested leaving the building in tact, moving the canopy to the back of the building, and reconstructing the canopy later. He stated that, if HPC MINUTES -2- August 25, 1992 the property is developed eventually, they will incorporate the building into the development at the time. He said, with the canopy being in the way of the ultimate right-of-way, it will likely result in the cancellation of the owner's liability insurance which will then prohibit having a tenant in the building and result in a loss of income to the property owner. He commented they expected increased traffic in the area because of the shopping center and they would like to get the street and intersections widened now to accommodate that traffic. Chairman Banks asked if the owners of property have developed any concepts on what they will do with the property later. Mr. Womak stated that they had two or three preliminary site plans done when the property was rezoned and all of them utilized the building on the site. He stated buildings on corners have good visibility and he felt the building could be rehabilitated. Chairman Banks closed the public hearing. Commissioner Tessier said she thought moving the canopy to the back could work and it would keep the building in tact. Chairman Banks clarified that if the canopy were moved to a position that did not face Route 66, the building would no longer qualify for National Register status. She stated if the entire building and canopy were moved together directly north (facing Route 66) it would still qualify. Commissioner Arner stated she would not want the building to lose any of its authenticity. She also said she thought it could be a good tourist resource. Commissioner Billings stated he had concern over moving the building and asked if it could even be done. Larry Henderson, Principal Planner replied it was possible, but it would be very expensive. Commissioner Cooper commented she thought the street widening should be completed prior to altering the intersection. Chairman Banks stated she was pleased that the applicant recognized the structure as an historic structure and was considering incorporating it into some development on the property. She expressed that she thought a mutually acceptable solution could be worked out between the City and the applicant. She had spoken to some of the historical families in the Etiwanda area and she had been told of their involvement in the Route 66 celebration. She was also informed that this filling station was considered quite unique and special by Route 66 historians. She stated that it was her feeling the the station had significance, to both the City and the applicant, and wished to explore the possibility of obtaining National Register status. She remarked that adaptive reuse of the building was definitely possible. HPC MINUTES -3- August 25, 1992 MOTION: Moved by Schmidt, seconded by Arner, unanimously carried 6-0-1, to recommend to City Council approval of Landmark Designation 92-02, the Pearson/Stevens Filling Station and Garage. Motion carried by the following vote: AYES: COMMISSIONERS: APdgER, BANKS, BILLINGS, COOPER, SCHMIDT, TESSIER NOES: COMMISSIONERS: NONE ABSENT: COMMISSIONERS: HASKVITZ -carried Commissioner Tessier asked what would happen if the signal poles were not moved now. Mr. Murphy stated that the Commission had the option of leaving the poles in the interim location and then, upon development of the property, relocating or moving the building when the poles are moved to their ultimate location. Mr. Henderson stated that leaving the poles in the interim location creates no changes in traffic, liability, etc. Commissioner Tessier asked if a temporary berm could be installed to discourage traffic from cutting through the property, via the canopy. Mr. Murphy stated an asphalt curbing could be installed temporarily to eliminate the traffic problem; it would also allow access to the tenant currently conducting business in the building. Chairman Banks asked who would be paying for the focused Environmental Impact Report (EIR). Mr. Henderson replied that it would paid for either by the owner on the northeast corner or by Foothill Marketplace property owners. Chairman Banks commented that she did not want to back the current owners into a corner regarding paying for an EIR, etc. because they are not currently ready to develop the property. She felt improvements could wait until they were ready to develop. Commissioner Cooper asked if the insurance company would continue to provide coverage for the building if the ultimate street improvements were not made now. Mr. Henderson stated the City has received no documentation from the insurance company indicating they would cancel coverage. He remarked that fencing the property seemed to be a viable alternative because there is enough area on the site to accommodate circulation and access to the current tenant. He stated proper placement'of gates would secure the property as well as eliminate the traffic problem. HPC MINUTES -4- August 25, 1992 Chairman Banks stated she thought two-sided fencing would work to eliminate the traffic also. Mr. Henderson said he did not think it has been demonstrated that demo!~ion is the only alternative. He commented staff would like to see further studies done on the site. Commissioner Cooper asked if it was correct to assume that, if the signals were not moved now, Foothill Marketplace would not be paying for the street corner improvements when the are completed later and that owners of the filling station property would bare these costs totally. Mr. Henderson replied that was correct although the property owners would be responsible for certain development costs whenever they developed their property. He stated that currently Foothill Marketplace is paying for the signals, curbs, gutters, asphalt, etc., and the filling station property owners would be responsible to pay to move the signals. Chairman Ba~ks asked if Foothill Marketplace could set aside money in a trust and/or bond to be used later to. move the signal. Mr. Henderson said that was possible. Barrye Hanson, Sr. Civil Engineer, stated that City policy has always been to have the developer pay for the total signal improvements and then reimburse them with money from the transportation fund. He stated most of the cost would be reimbursed to the developer. He further stated that in cases of property owner resistance, that particular property owner would then bare the cost of the improvements when they developed their property later. MOTION: Moved by Arner, seconded by Schmidt, unanimously carried 6-0-1, to recommend to City Council that the ultimate street signal configuration be delayed and remain in the interim location until the property owner on the northeast corner is ready to develop their property and, if Council does not wish to delay the ultimate location of the signals, that a focused Environmental Impact Report and various other studies be prepared regarding the impact on the historic status of the property. Motion carried by the following vote: AYES: COMMISSIONERS: ARNER, BANKS, BILLINGS, COOPER, $CKMIDT, TESSIER NOES: COMMISSIONERS: NONE ABSENT: COMMISSIONE~: HASKVITZ -carried HPC MINUTES -5- August 25, 1992 RESOLUTION NO. 92-04' A RESOLUTION OF TH~ HISTOR/C PRESERVATION COMMISSION OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RECOMM~--NDING APPROVAL OF LANDM3MRK DESIGNATION NO. 92-02 TO DESIGNATE THE PEARSON/STEVENS FILLING STATION AND GARAGE, LOCATED AT 12912 FOOTHILL BOULEVARD, AS AN HISTOPtICAL LANDMA/~K - APN: 1100- 061-02 A. Recitals. (i) The City of Rancho Cucamonga has filed an application for Landmark Designation No. 92-02 as described in the title of this Resolution. Hereinafter in this Resolution, the subject Landmark Designation request is referred to as "the application." (ii) On August 25, 1992, the Historic Preservation Commission of the City of Rancho Cucamonga conducted a duly noticed public hearing on the application. (iii) All legal prerequisites prior to the adoption of this Rasolution have occurred. B. Resolution · NOW, THEREFORE, it is hereby found, determ/ned and resolved by the Historic Preservation of the City of Rancho Cucamonga as follows: 1. This Co~unission hereby specifically finds that all of the facts set forth in the Recitals, Par~ "A," of this Resolution are true and correct. 2. The application applies to approximately 2 acres of land, basically a rectangular configuration, located at 12912 Foothill Boulevard. 3. Based upon substantial evidence presented to this Commission during the above-referenced public hearing on August 25, 1992, including written and oral staff reports, together with public testimony, and pursuant to Section 2.24.090 of the Rancho Cucamonga Municipal Code, this Commission hereby makes the following findings and facts: A. Historical and Cultural Significance: Finding 1: The proposed landmark is particularly representative of an historic period, type, style, region, or way of life. Fact: P~presenting both the Etiwanda citrus community and the importance of Route 66 to American culture and folklore, the structure harkens back to an era of agricultural growth and mass western migration. Offering fuel, mechanical services, and often a helping hand, the station and its owners were an important part of the local area. HPC RESOLUTION NO. ~ ,4 LD 92-02 - PEARSON FILLING STATION August 25, 1992 Page 2 Finding 2:~ The proposed landmark is an example of a type of building which was once common but is now rare. The proposed landmark is connected with a business or use which was once common but is now rare. Fact: Gas stations and garages from the early age of the automobile were a prominent feature of many local landscapes, including the Etiwanda area. Most of these roadside stations and garages have fallen out of use or been abandoned or demolished. With their loss, physical reminders of the everyday patterns that characterized community life sixty years ago are fading. Finding 3: The proposed landmark is of greater age than most of its kind. Fact: Openi. ng shortly after the completion of Route 66 in 1926, the Pearson Filling Station and Garage is one of the oldest such structures extant. Finding 4: The proposed landmark was connected with someone renown or important or a local personality. Fact: ~ne Pearson family was and is deeply connected with the cultural and familial fabric of Etiwanda history. Finding 5: The builder or architect was important. Fact: Builder Henry K!usman was one of the more talented, competent, and significant local builders to mark the pages of this area's history books. B. Historic Architectural and Engineering Significance. Fihding 1: The construction materials or engineering methods used in the proposed landmark are unusual or significant or uniquely effective. Fact: The reserved, vernacular expression of the very popular Spanish Revival architectural style demonstrates local interest in broader stylistic trends. C. Neighborhood and Geographic Setting. Finding 1: The proposed landmark materially benefits the historic character of the neighborhood. Fact: At r_he Foothill Boulevard and Etiwanda Avenue intersection, the station is the only remaining link to an important element of local history and to an epoch of our 000150 HPC RESOLUTION NO. ?' 14 i LD 92-02 - PEARSON 5_~ING STATION August 25, 1992 Page 3 national experience. Without it, all physical traces of that portion of Route 66 will be lost. Finding 2: The proposed landmark, in its location, represents an established and familiar visual feature of the neighborhood/ community, or city. Fact: For over 65 years, the Pearson Filling Station and Garage has been a community resource and its owners, the Pearsons, Stevens, and Myers to name a few, added to the communal experience of the Etiwanda area. 4. Based upon substantial evidence presented to this Commission during the above-referenced public hearing on August 25, 1992, including written and oral staff reports, together with public testimony, and pursuant to Section 2.24.090 of the Rancho Cucamonga Municipal Code, and pursuant to the Commission policy regarding landmark designation over an owner's objection, this Commission hereby makes the following findings and facts: ao It is the policy of the Historic Preservation Comm/ssion of the City of Rancho Cucamonga to override the objection of an owner in recommending landmark designation when: Finding l: The property is on the City's Historical Inventory. Fact: Staff has reviewed the structure and listed it as a Potential Local Landmark (PLL), Potential State Landmark (PSL), and Potential Listing on the National Register of Historic Places (PNR). Finding 2: historical, significance. The property stands out as having outstanding architectural, cultural, and/or aesthetic Fact: The important place of the citrus industry to our local area and, on a broader scale, of Route 66 and the westward migration in ~he 1930s, are evidenced by this modest, architecturally-intact community resource. Finding 3: Designation could help protect it. Fact: As a local landmark, any subsequent alterations, including demolition, would have to be reviewed fully by the Co~nission. 5. This Commission hereby finds that the project has been reviewed and considered for compliance with the California Environmental Quality Act of 1970, and this designation is exempt from CEQA under Article 19, Section 15380. 000151 HPC RESOLUTION NO. ~_-04 LD 92-02 - PEARSON FILLING STATION August 25, 1992 Page 4 6. Based upon' the findings and conclusions set forth in paragraphs 1, 2, 3, 4, and 5 above, this Commission hereby resolves that pursuant to Chapter 2.24 of the Rancho Cucamonga Municipal Code, the Historic Preservation Commission of the City of Rancho Cucamonga hereby recommends approval on th~ 25th day of August 1992, of this Landmark Designation application. 7. The Chairman of this Co~nission shall certify to the adoption of this Resolution. APPROVED AND ADOPTED THIS 25TH DAY OF AUGUST 1992. ~a Meek Ban~haXrma~ AYES: NOES: kBSENT: ARNER, BANKS, BILLINGS, COOPER, SCHMIDT, TESSIER NONE HASKVITZ OO015Z September 16, 1992 CITY OF RANCHO CUCAMONGA MEMORANDUM TO: FROM: SUBJECT: Brad Buller, City Planner ~ Jerry Grant, Building Official SERVICE STATION CANOPY - N.E. ~t)RNER ETIWANDA AVE. & FOOTHILL BLVD. This will review the results of a structural investigation conducted on September 10, 1992 to determine the feasibility of relocating the above referenced structure. After removal of the exterior plaster in a number of critical locations and observations of the internal framework, I have reached the following conclusions. a) Nearly every connection and structural member would require replacement or reinforcement because of dry rot, obsolescence, or inadequate strength or stiffn6ss. b) The structure is very unorthodox in construction compared to today's methods, using unconventional methods of assembly i.e. use of lag-screws for connections, splices at mid-span of members, use of corrugated cardboard as backing for stucco, etc. c) The exterior plaster, particularly in the ceiling plane is literally becoming detached from it's supports and will likely fall off if the canopy is moved. It also poses a degree of hazard to anyone beneath it, since traffic vibration could ultimately dislodge it. d) The roof is straight sheathed and will require replacement of the roof decking in order to attain lateral stability required under the codes today. e) The columns supporting the roof system are not properly braced to resist wind and earthquake forces. f) The roof covering will require replacement to provide proper weather protection. g) The exterior stucco does not have a weather resistant barrier between it and the supporting framing, which would be required if moved to a new location. In light of the above conditions, it is my opinion that attempts to relocate the structure might very well result in it falling apart in the process; certainly, reconstruction would be much more feasible. . MEMO: SERVICE STATION CANOPY - N.E. CORNER ETIWANDA AVE. & FOOTHILL BLVD. September 16, 1992 Page 2 Considering the potential for someone to be injured in the event of dislodgement of the ceiling stucco, and the lack of barriers to prevent pedestrian or vehicular traffic underneath the structure, the current conditions of the structure constitutes a public nuisance and should be abated by fencing around the canopy, pending permanent solution to it's existence. I trust this provides the information you required. JG:ll ~ H E C NC H© C ~ T y 0 F ljC,'\,1 0 N G November 2, 1992 Mr. Steade Craigo, AIA Acting State Historic Preservation Officer Office of Historic Preservation P.O. Box 942896 Sacramento, CA 94296-0001 SUBJECT: ROUTE 66 PEARSON GARAGE AND FILLING STATION - CITY OF RANCHO CUCAMONGA Dear Mr. Craigo: Thank you for your willingness to review the attached historic resources survey forms and related materials describing the Route 66 Pearson Garage and Filling Station in the City of Rancho Cucamonga. in brief, we would like to request that your office forward an initial opinion on the said building's potential eligibility for inclusion on the National Register of Historic Places and on how a proposed demolition of part of the building and/or its relocation would impact this potential eligibility'. The building appears to meet the criteria of eligibility for inclusion in the National Register of Historic Places under Criteria A and C. Along the regional stretch of Foothill Boulevard, the roadside vernacular that characterized the physical landscape of the original Route 66 is rapidly being removed and replaced with a built environment very different in scale and intensity. The Pearson Garage and Filling Station remains in its original location on Steinbeck's "mother road" as a testament to this important epoch of American history and folklore. The station and garage represent a basically intact example of a modest, roadside, and vernacular expression of the very popular Spanish Revival architectural style constructed by the foremost local contractor of the day, Henry Klusman. As such, it may be the only example of its building type to have retained as much of its original appearance and one of a handful of rapidly disappearing Klusman structures. Etiwanda and Cucamonga's stretch of Route 66 was dotted with small and large, family-run wineries, a few dining establishments, and approximately five gas stations. Of the two extant filling stations, the Pearson Garage is the better preserved and the more historically significant. The process by which we have arrived at our request for your assistance is complicated and long. After a request by the building's owners to demolish its canopy, most of which lies in the ultimate right-of-way of Foothill Boulevard, staff completed a review of the garage/filling s=ation's significance per our City Historic Preservation Ordinance and the criteria of the National Register of Historic Places and analyzed the environmental impact of such demolition. At an August 25, 1992, meeting, the Commission unanimously concurred that the Pearson Garage and Filling Station clearly met almost all of the criteria outlined in the City's Ordinance and that the proposed demolition of the porte-cochere would have an adverse impact on the building tha% could not be mitigated fully. The only way that the Commission found to mitigate ~he Mayor Denms L Stout Councilmember Diane Williams Mayor Pro-Tem William J Alexander ,.. Councilmembe~ Pamela J. Wr,gnt Jack Lam. AICP. Cihl Manager ~[j~./~ Councilmembe~ Chades J. Bucluet ii STEADE CRAiGO, AIA PEARSON GARAGE & FILLING November 2, 1992 Page 2 .'ATION impact would be to relocate the entire building safely outside the right-of-way while maintaining its current configuration and relationship to its historic context, the streetscape. We made the Commission aware that such a move would first, among other things, necessitate your review of the building's eligibility. The Commission thus recommended to the City Council that a focused Environmental Impact Report be prepared to assess completely the impact the demolition request on the building's significance. The City Council, briefly stated, was not convinced of the building's significance or stability when they reviewed the proposed landmark designation and environmental assessment documents at their October 7, 1992, meeting. Arguments were presented that the porte-cochere element was in poor structural condition and that it eventually would have to be removed per the ultimate and approved configuration of Foothill Boulevard. There was also brief discussion on wh~ther it was reasonable to require the property owners to relocate the building. The property owner suggested to both the City Council and Historic Preserva:ion Commission the possibility of reconstructing the porte'cochere element of the building to the north or east face on the main structure. It was also presented that the building's porte-cochere acts as the major architectural element that announces the building's use--that of a gas station. Even without the pumps, there is little mistaking the statement that the canopy makes architecturally and functionally. It was also discussed that the requested demolition of the porte-cochere might impact the feasibility of a National designation, even if the possibility existed to re-establish the porte-cochere at a later date. The City Council continued their consideration of this matter until early December. I have included a complete DPR-523 form, a blue-lined print of an aerial photograph with the future street improvements shown, and a few other supporting documents. I apologize for the immediacy of this request and appreciate any level of review you might give to this matter before our Council reconvenes on December 16. Again, our request is to obtain as much information as possible with such short notice as to the building's potential eligibility for inclusion on the National Register of Historic Places and on how a proposed demolition of part of the building and/or its reloca~ion would impact this potential eligibility. Thank you for your considerate attention. Please do not hesitate to call me a= (714) 989-1861, extension 2251, or Associate Planner Anthea Hartig at extension 2290, with any queries or concerns. SincereLy, COMMUNITY DEVELOPMENT DEPARTMENT PLANN~ IVI$~ Attachments cc: Anthea Hatrig ~ RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING HISTORIC LANDMARK DESIGNATION 92-02, THEREBY DESIGNATING PEARSON FILLING STATION AND GARAGE, LOCATED AT 12912 FOOTHILL BOULEVARD, AS A HISTORIC LANDMARK AND MAKING FINDINGS IN SUPPORT THEREOF - APN: 1100-161-02. WHEREAS, The City of Rancho Cucamonga has filed an application for Landmark Designation 92-02, as described in the title of this Resolution. Hereinafter in this Resolution, the subject Landmark Designation is referred to as the "application". WT{EREAS, On August 25, 1992, the Historic Preservation Commission of the City of Rancho Cucamon9~ conducted a duly noticed public hearing on the application and, following the conclusion of said public hearing, adopted Resolution No. 92-04, thereby recommending to this City Council that said application be approved. WHEREAS, on October 7, and continued to December 16, 1992, the City Council of the City of Rancho Cucamonga conducted a duly noticed public hearing on the application and concluded said hearing on that date. WHEREAS, all legal prerequisites prior to the adoption of this Resolution have occurred. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga does hereby find, determine, and resolve as follows: SECTION 1: The application applies to property located at Assessor Parcel Number 1100-161-02. SECTION 2: Representing both the Etiwanda citrus community and the importance of Route 66 to American culture and folklore, the structure harkens back to an era of agricultural growth and mass western migration. Offering fuel, mechanical services, and often a helping hand, the station and its owners were an important part of the local area. The proposed landmark meets the following criteria established in Chapter 2.24.090 of the Rancho Cucamonga Municipal Code: A. Historical and Cultural Significance: The proposed Landmark is particularly representative of a historical period, type, style, region, or way of life. The proposed landmark is an example of a type of building which was once common but is now rare. CITY COUNCIL RESOLUTION NO. PEARSON FILLING STATION December 16, 1992 Page 2 3· The proposed Landmark is of qreater age than most of its kind. The proposed landmark was connected with someone renowned, important, or a local personality. 5· The proposed landmark is connected with a business or use which was once common but is now rare. 6. The architect or builder was important. B. Historic Architectural and Engineering Significance. The construction materials or engineering methods used in the proposed landmark are unusual or significant or uniquely effective. C. Neighborhood and Geographic Setting: The proposed landmark materially benefits the historic character of the neighborhood. The proposed Landmark, in its location, represents an established and familiar visual feature of the neighborhood, community and City (Ord. 70 S9, 1979). SECTION 3: 19, Section 15308). Designation of a Landmark is exempt from CEQA (Article SECTION 4: Based on the substantial evidence received and reviewed by this Council and based on the findings set forth above, BE IT FURTHER RESOLVED that the City Council of the City of Rancho Cucamonga approves the designation of the Pearson Filling Station and Garage as a Historic Landmark. RESOI]3I~ONNO. 92-267 A RESOIZ3I~ON OF THE CITY COUNCIL OF THE CITY OF RAN(lqO CUCAMONGA, CALIFORNIA, APPROVING HISTORIC ~ DESIGNATION 92-02, THEREBY DESIGNATING PEARSON F17.T.TNG STATION AND GARAGE, ~ AT 12912 1~cxDrI/47-LT, BOULEVARD, THEREOF - APN: 1100-161-02. WHtKhEAS, 5he City of Rancho Cucamonga has filed an application for T~ndmark Designation 92-02, as described in the title of this Resolution. Hereinafter in this Resolution, the subject Landmark Designation is referred to as the "application". WHEREAS, On August 25, 1992, the Historic Preservation Commission of the City of Rancho Cucamonga conducted a duly noticed public hearing on the application and, following the conclusion of said public hearing, adopted Resolution No. 92-04, thereby rec~nd/r~ to this City Council that said application be approved. WHEREAS, on October 7, 1992, the City ~uncil of the City of Rancho Cucamonga conducted a meeting on the application and concl~ed said meeting on thatdate. WHEREAS, all legal prerequisites prior to the adoption of this Resolution have occurred. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga does hereby find, deterrmine, and resolve as follows: SECTION 1: The application applies to property located at Assessor Parcel Number 1100-161-02. SECTION 2: Representing both the Etiwanda citrus col~,,t~unity and the impo~ of Route 66 to American culture and folklore, the structure harkens back to an era of agricultural growth and mass western migration. Offering fuel, mechanical services, and often a helpirg hand, the station and its c~ners were an impo~t part of the local area. 5he proposed landmark meets the following criteria established in Chapter 2.24.090 of the Rancho Cucamonga Municipal Code: A. Historical and Cultural Significance: 1. The proposed Landmark is particularly representative of a historical pericd, type, style, region, or way of life. 2. %he proposed landmark is an example of a type of building which was once common but is now rare. 3. The proposed Landmark is of greater age than most of i~ kind. Resolution No. 92-267 t>age 2 4. %he proposed landmark was connected with someone r~, important, or a local personality. 5. %he proposed landmark is connected with a business or use which was once co,non but is now rare. 6. %he architect or builder was impo~cant. B. Historic Architectural and Engineering Significance. 1. %he const_ruction materials or engineering methods used in the proposed landmark are unusual or significant or uniquely effective. C. Neighborhood a~ Geographic Setting: 1. The proposed landmark materially benefits the historic character of the neighborhocd. 2. %he proposed Landmark, in its location, represents an established and familiar visual feature of the neighborhood, cc~u~nity and City (Or~. 70 S9, 1979). SECTION 3: 19, Section 15308). Designation of a Landmark is exempt from C~QA (Article SECTION 4: Based on the substantial evidence received and reviewed by this Council and based on the findings set forth above, BE IT FURIT{SIR RESOLVSD that the City Council of the City of Rancho Cucamonga approves the designation of the Pearson Filling Station and Garage as a Historic Landmark. PASSSD, APPROVED, and ADOPIeD t_his 20th day of Jan~ary, 1993. Alexander, Gutierrez, Stout, Williams NOES: Non~ ABSENT: Buquet D~nis L. Stout, Mayor Dobra J. A~ms, City Clerk Resolution No. 92-267 Page 3 I, D~RRA J. ADAMS, ~ CLk~K of the City of Rancho Cucamoncfa, California, do hereby certify that the foregoing Resolution w-as duly passed, approved, 'and adopted by the City Council of the city of Rancho Cucamong~, California, at a regular meeting of said City Council held on the 20th day of January, 1993. Executed this 21st day of Jan~ry, 1993, at Rancho Cucamonga, California. D~hra J. A~ms, City Clerk AN ASSESSMENT OF NATIONAL REGISTER ELIGIBILITY FOR THE PEARSON FILLING STATION RANCHO CUCAMONGA, CALIFORNIA PREPARED FOR: BARRY VANTIGER PREPARED BY: LOUIS SKELTON, ARCHITECT 15 DECEMBER, 1992 1.0 INTRODUCTION 1.1 STATEMENT OF PURPOSE THE PURPOSE OF THIS STUDY IS TO ASSESS THE NATIONAL REGISTER ELIGIBILITY OF THE PEARSON FILLING STATION IN RANCHO CUCAMONGA, CA. PER THE REQUIREMENTS OF THE NATIONAL HISTORIC PRESERVATION ACT, SECTION 106. THE "SECTION 106" PROCESS APPLIES TO ANY PROPERTY LISTED IN, OR ELIGIBLE FOR, THE NATIONAL REGISTER OF HISTORIC PLACES. THE PROCESS IS INTENDED TO IDENTIFY ALL ELIGIBLE PROPERTIES AND DETERMINE THE EFFECTS OF THE PROPOSED PROJECT ON THEM. IF THERE IS AN ADVERSE EFFECT, THEN WAYS TO AVOID OR REDUCE IT ARE TO BE SOUGHT. UNDER SECTION 106 OF THE NATIONAL HISTORIC PRESERVATION ACT, A PROPERTY CAN BE CONSIDERED POTENTIALLY ELIGIBLE FOR THE NATIONAL REGISTER OF HISTORIC PLACES IF IT MEETS ONE OR MORE OF THE FOLLOWING CRITERIA ( ADVISORY COUNCIL ON HISTORIC PRESERVATION 1984 ): A. ASSOCIATION WITH EVENTS THAT HAVE MADE A SIGNIFICANT CONTRIBUTION TO THE BROAD PATTERNS OF HISTORY. B. ASSOCIATION WITH THE LIVES OF PERSONS SIGNIFICANT IN OUR PAST EMBODIES THE DISTINCTIVE CHARACTERISTICS OF A TYPE, PERIOD, OR METHOD OF CONSTRUCTION, OR THAT REPRESENTS THE WORK OF A MASTER, OR THAT POSSESS HIGH ARTISTIC VALUES, OR THAT REPRESENT A SIGNIFICANT DISTINGUISHABLE ENTITY WHOSE COMPONENTS MAY LACK INDIVIDUAL DISTINCTION. D. HAS YIELDED OR MAY LIKELY YIELD INFORMATION IMPORTANT IN PREHISTORY OR HISTORY. TO BE CONSIDERED ELIGIBLE FOR THE NATIONAL REGISTER, HISTORIC SITES AND STRUCTURES MUST BE AT LEAST 50 YEARS OLD. THESE THEN ARE THE CRITERIA TO BE USED TO EVALUATE THE NATIONAL REGISTER ELIGIBILITY FOR THE PEARSON FILLING STATION ON FOOTHILL BOULEVARD IN RANCHO CUCAMONGA. 1.2 QUALIFICATIONS - LOUIS SKELTON, HISTORIC ARCHITECT Louis Skelton Is A Licensed Architect In Private Practice in Long Beach, Ca. He Is Certified By The National Council Of Architectural Boards And Holds Registration In Five States, Including California. Mr. Skelton Has Extensive Experience ( 20 Years ) In Evaluating, Rehabilitating And Restoring Historic Properties. His Projects Have Included The Documentation And Successful Listing Of Over One Hundred National Register Properties In Five States And The Preparation Of Two Successful National Register Districts Comprising Nearly Four Hundred Contributing Structures. His Projects Have Been Recognized With Awards For Adaptive Reuse And Sensitive Additions To Historic Properties. He Has Relocated And Restored Twenty-Seven Historic Properties Including A Greene And Greene Residence. He Has Been Listed In Who's Who !n California As An Historic Architect Since 1986. Mr. Skelton Is Currently Serving As The Senior Member Of The Cultural Heritage Commission For The City Of Long Beach ( Mayoral Appointee ) And Is A Past Chair. He is Also The Vice-Chair Of The Los Angeles County Historic Landmarks And Records Commission.( Appointed By Board Of Supervisors ) Mr. Skelton Served For Two Years On The Architectural Review Board For Columbus, Ga ( Mayoral Appointee) Louis Skelton Is A Recognized And Published Authority On Architectural History And Styles. He Has Presented Lectures And Tours To School And University Classes, Community Groups, And Has Served As A Guest Panelist For Several Local, State, And National Conferences On Topics Ranging From The Technical Aspects Of Restoration To Reading Buildings And Conducting Historical Research. He Serves As An Advisor To California State University-Long Beach, Department Of Recreation And Leisure Studies, With An Emphasis On Managing Public Owned Historic Properties. 2.0 SOURCES 2.1 SOURCES CONSULTED The Materials Used For Research Of This Project Include The Vertical Files And Local History Section Of The Public Library In Ontario, Ca., The City Directories Of Cucamonga, Including Etiwanda Publications And Articles in Historic Preservation Magazine, Travel And Leisure Magazine, The National Parks Magazine, Peterson's Photographic Magazine, "A Wpa Guide To California" , "Route 66 ,The Mother Road," Light Over The Mountain, A History Of The Rancho Cucamonga Area," The Staff i:~eport Prepared By Anthea Hartig For The-City Of Rancho Cucamonga, And Oral Interviews With Tom Snyder, Author" A Route 66 Traveler's Guide: A Roadside Companion" And Vivian Davies Of The California Historic Route 66 Association In La Verne And, Eugene Itogawa, SHPO. 3.0 HISTORY 3.1 RANCHO CUCAMONGA, CA AND AREA Cucamonga, Allegedly The "Land Of Many Springs" !n A Native Indian Language Was Inhabited By Native American Tribes Until The De Anza Expedition Brought White Settlers tn The 1700'S And The San Gabriel Mission. In 1839, Tiburcio Tapia Was Granted This Area As A Rancho By The Mexican Government. He Began The Planting Of Grapes For Wine Production. In 1870, !saias Hellman Purchased The Cucamonga Rancho. He Later Combined His Iowa Tract With The Hermosa Tract Developed By Adoplh Petsch To Form The Ioamosa Colony, Which Was Changed To Alta Loma in 1913. In 1881 Joseph Garcia Sold His Holdings To The Chaffey Brothers And They Developed The Eftwanda Colony. The Climate And Soil Conditions Contributed To A Thriving Citrus Industry Which Was Helped By The Arrival Of The Santa Fe Railroad In 1887. Agriculture Built The Economy Of The Area And Was The Primary Commerce When The Red Car Line Was Instituted In 19t4. The Vineyards And Wineries Continued To Expand As Did Land Transportation With The Designation Of Route 66 As A Part Of The National Highway Program In 1926.. The Advent Of The Automobile And The Later Interstate Roads Began The Decline Of Agriculture As The Smog Began To Undermine The Crops And The Demand For Housing Created Rapid Use Of The Vineyards Land For Suburbia And The Wineries Became Retail Shopping Centers To Serve The Changing Population. 3.2 ROUTE 66 - MAIN STREET OF AMERICA "Route 66 ,Starting At Grant Park In Chicago, Reached Across More Than 2,400 Miles, Three Time Zones, And Eight States - Illinois, Missouri, Kansas, Oklahoma, Texas, New Mexico, Arizona, California - Before It Dead-Ended At The Santa Monica Boulevard And Ocean Avenue !n Santa Monica .... It Was One Of The Country's First Continuous Spans Of Paved Highway Linking East And West. "(1) The Development Of The Motorcar Created An Interest In Building Better Roads. Congress Passed The Federal Aid Road Act Of 1916 To Make Funds Available For New Highways. In 1921 The Law Was Modified To Construct A System Of Interconnected Interstate Highways. Also In 1921, Cyrus Avery, A Realtor And Oil Developer In Oklahoma, Was Elected President Of The Associated Highways Association, Which Comprised Forty-Two Members From Across The Country. Avery Was Appointed State Highway Commissioner Of Oklahoma In 1923 And A Leader Of The American Association Of State Highway Officials. It Was At The Associations 1924 Annual Meeting That A Formal Request Was Made To The U.S. Secretary Of Agriculture That A Comprehensive And Uniform Scheme Be Established For Roads Of Interstate And National Significance. The Secretary Appointed Avery As A Consulting Highway Specialist With The Charge That He Create What Would Be Known As The United States Highway System. Beginning In 1925, Avery Began To Establish The Proposed Network Of Routes. To Avoid Confusion, The East- West Routes Would Be Given Even Numbers And The North- South Routes Would Be Labeled With Odd Numbers. In 1926 After Much Debate With The State Of Virginia As To The Use Of The Number 60, The Number 66 Was Chosen For The East- West Route From Chicago To The Pacific Ocean. The Route Became Official On November 11, 1926 By A Vote Of Federal And State Highway Officials. At The Time Of Approval Only About 800 Miles Was Paved. The Remaining 1,648 Miles Of Dirt, Gravel, Bricks And Other Surfaces Was Not Connected With Pavement Until 1937. Cy Avery Named The Route 66 As "The Main Street Of America" In A Speech At The Organizational Meeting Of The National U.S. 66 Highway Association. !t Was This Group That Sponsored The Famous "Bunion Derby" Which Was A Foot Race From Los Angeles To New York With A Cash Prize Of $25,000 For The Winner. After 87 Days Of Running Along Route 66 And Then East To New York, 55 Runners Completed The Marathon Run. This Event Established The Image Of Route 66 And Made It A Household Word In America. In The Following Years, The Road Was Immortalized In The Writings Of John Steinbeck And The Ballads Of Woody Guthrie. The Road Was Becoming The Symbol Of The Independence And Migration To The Promised Land Of California. In 1946, A Song Recorded By Nat "King" Cole Enticed America To "Get Your Kicks On Route 66." In The 50'S The Route Was Designated As The Will Rogers Highway, In Memory Of The American Humorist. It Was The Federal Highway Act Of 1956 That Established Guidelines For The Interstate Highway System That Began Replacing The Original Route 66 With The New Interstates 55, 44, 40, 15, And 10. Even The Television Show Of The 60'S Was A Nostalgic Trip Along A Road That Was Becoming Obsolete As America Became Less Interested In The Passage And More Intent On The Arrival To The Destination. The Last Link Of The "New" Interstate System Was Dedicated In 1984, However ,The Legend Of The "Mother Road" Remains In The Short Stretches Of Original Roads Along The Offramps Of America's Super Highways. 3.3 HENRY KLUSMAN, CONTRACTOR Henry Klusman Was A Contractor Working In The Area During The Early Part Of This Century. His Work Is Yet To Be lnventoried, However, He Is Attributed With His Own Residence On Foothill Boulevard, The Virginia Dare Winery, Portions Of The Sycamore Inn And Several Concrete Water Tanks And Related Buildings On The Wineries. He Is Also Been Named As The Contractor For The Pearson Filling Station. He Is Known To Have Worked In Cast-In-Place Concrete, Which Was A Common Material And Method Of This Time Period. His Structures Are Generally Influenced By The Spanish Colonial Revival Style. /4)5 4. ARCHITECTURAL ASSESSMENT 4.1 SITE The Site ls Approximately Two Acres ( 200' X 430') Located At The North East Corner Of Foothill Boulevard And Etiwanda Avenue. The Site Is Generally Level With A Gentle Rise To The North. It Is Mostly Open With A Few Mature Trees. The Original Two Lane Road Of Route 66 Has Been Widened To A Five Lane Road With A Center Left Turn Lane. Etiwanda Is A Two Lane Asphalt Road Leading To The Etiwanda Colony Site Approximately One Mile To The North. Interstate-15 I's Located Approximately One-Half Mile To The West And North. On The South West Corner Of The Site Is A One Story Vacant Filling Station Historically Known As The Pearson Filling-Station, And Commonly Known As Duane's Service Station. The North West Corner Of The Intersection Is The Site Of A Former Roadside Motel (Demolished Due To A Fire) The Southeast Corner Is Vacant And The South West -Comer is Being Developed For A Wal-Mart Shopping Center And A Price Club Warehouse Retail Facility. There Are Other Commercial Structures Along The North Side Of Foothill Boulevard And A Catholic Church Of Note To The West Of This Site. Most Of The Vineyards And Orchards Are Now Being Redeveloped For Residential Or Commercial Uses. 4.2 BUILDING The Main Building Form Is A Rectangle Constructed Of Cast-In-Place Concrete Walls With A Wood Frame Roof Structure. The Perimeter Is A Truncated Hip Roof Covered W~h Terra Cotta Barrel Tiles On The Front And Sides And Asphalt Composition Shingles Along The Rear. The Flat Roof Is Covered With Hot Mopped, Built Up Composition Roofing. The Floor Is A Slab On Grade. The Building !s Divided Into The Service Bays For Auto Repair And A Small Office in The Southwest Corner. The Main Service Bay Entrance Is A Single Wide Opening With Three Overhead Track Doom On The South Elevation. A Single Wide Opening Is Located On The West Elevation With Double Doors. The Office Has A Single Door Leading To A Porte Cochere. The Porte Cochere is Of Wood Frame Construction Clad In Stucco And Is Supported By Six Square Columns Forming Three Bays. The Roof Is Lower Than The Main Structure, And Is Covered With Terra Cotta Tile Roofing To Match The Main Building. The Porte Cochere Appears To Be A Later Addition. It Has Been Damaged By Impact And The Gas Pumps Have Been Removed. Raised Concrete Islands Define The Bays For Service. The Front Bay, Originally Several Feet From The Edge Of Pavement, Is Now Only Several Inches From The Widened Route 66. The Foundation Of Separate Restroom Facilities ( Now Demolished ) Can Be Seen At The South East Corner Of The Main Structure. The Original Steel Framed Windows Are Covered With Metal Grates And Are Being Vandalized. A Later Skylight Has Been Added To The North Roof Elevation. 4.3 INTERIOR The Interior Of The Building Is Exposed Concrete Floor And Walls And Exposed Wood Frame Trusses. The Auto Service Equipment Has Been Removed And The Area Is Being Used For Unconditioned Storage. 4.4 INTEGRITY The Main Structure Appears To Be Essentially In Tact With The Exception Of The 'Added Skylight And Asphalt Shingles.. The Porte Cochere Has Sustained Severe Impact And Water Damage And Needs Substantial Repair. The Gas Pumps And Auto Service Equipment Have Been Removed And The Restrooms Have Been Demolished. The Relationship Of The Building To The Road Is No Longer Valid. The Rural Two Lane Road Is Now A Five Lane Road With A Major Intersection Evolving Into A Large Scale Commercial Environment. The Underling Zoning Is For Planned Commercial Development And Threatens To Erode All Evidence Of The Historical Context Of The Service Station. 5.0 EVALUATION Of NATIONAL REGISTER ELIGIBILITY 5.1 SUMMARY It Is Opinion Of This Author That The Original Context Of The Station To The Historic Route 66 As A Rural Two Lane Highway Has Been Substantially Altered Through The Years By Widening And Other "Improvements". The Original Equipment And Restrooms Have Been Removed And The Porte Cochere Added. The Adjoining Agricultural Uses Have Disappeared And The Original Context Of The Structure No Longer Exist. 5.2 THE FIRST CRITERION TO BE CONSIDERED IS THE BUILDINGS ASSOCIATION WITH EVENTS THAT HAVE MADE A SIGNIFICANT CONTRIBUTION TO BROAD PATTERNS OF HISTORY The Discussion Of Route 66 Will Illustrate This Criterion. The Impodance Of Route 66 Is Documented As "The Mother Road" It Is Recognized As The Beginning Of The Interstate Highway System In The United States. The Service Station In Question Was Not A Contributing Factor To This Relationship And Therefore Would Have To Have Other Events Forthcoming To Qualify Under This Criterion. 5.3 THE SECOND CRITERION IS THE BUILDINGS ASSOCIATION WITH THE LIVES OF PERSONS SIGNIFICANT IN OUR PAST. Initial Research Indicates That The Owners And Operators Of This Service Station Were Known Only To Their Immediate Customers And Were Not Involved In Significant Contributions To The Community And Therefore Would Not Exhibit The Level Of Significance Intended By This Criterion. 5.4 THE THIRD CRITERION IS WHETHER THE STRUCTURE EMBODIES THE DISTINCTIVE CHARACTERISTICS OF A TYPE, PERIOD, OR METHOD OF CONSTRUCTION, OR THAT REPRESENTS A MASTER, OR THAT POSSESSES HIGH ARTISTIC VALUES OR THAT REPRESENT A SIGNIFICANCE DISTINGUISHABLE ENTITY WHOSE COMPONENTS LACK INDIVIDUAL DISTINCTION. Although This Is Complex Wording, The Essence Is Clear. Does This Building Represent A Unique Or Distinctive Type Of Structure In One Form Or Another? This Structure Is A Cast In Place Concrete Which Was A Very Common Construction Method In The Twenties. The Style Is Based Roughly On Spanish Colonial Revival Which Is Common To The Area Ahd Region And This Example Offers No Significant Variation. The Contractor/Designer Appears To Have Gained Local Notice For His Works, However, I Believe Other Structures Would More Represent His Masterworks. (Eg. The Sycamore Inn And The Virginia Dare Winery.) 5.4 THE FINAL CRITERION IS THAT THE STRUCTURE HAS YIELDED OR MAY LIKELY YIELD INFORMATION IMPORTANT IN PREHISTORY OR HISTORY There Is No Evidence That This Site Holds Information Related To Prehistory And Its Potential Is Not Significantly More Than Any Other Site In The Area. Its Potential To Relay Any Valuable Information To History Would Not Appear To Add To The Body Of Knowledge In A Significant Way. 6.0 CONCLUSION IT IS THIS AUTHOR'S OPINION THAT THIS STRUCTURE DOES NOT QUALIFY IN ANY OF THE FOUR CRITERIA ESTABLISHED TO DETERMINE ELIGIBILITY FOR THE NATIONAL REGISTER OF HISTORIC PLACES. I DO BELIEVE THE STRUCTURE COULD QUALIFY AS A CONTRIBUTING STRUCTURE TO AN HISTORIC DISTRICT, HOWEVER, THE CONTEXT FOR THIS OPPORTUNITY SEEMS TO BE WEAK SINCE THERE IS NOT A CONTIGUOUS BOUNDARY OR A DEFINABLE GEOGRAPHIC AREA. 7.0 RECOMMENDATION IT IS RECOMMENDED THAT THE STRUCTURE BE PHOTO DOCUMENTED AND A MEASURED DRAWING BE PREPARED OF THE PORTE COCHERE STRUCTURE. COPIES OF THESE RECORDS SHOULD BE FILED WITH THE CALIFORNIA HISTORIC ROUTE 66 ASSOCIATION AND THE LOCAL HISTORY SECTION OF THE PUBLIC LIBRARY FOR FUTURE REFERENCE AND STUDY. 8.0 REFERENCES Baldwin, Daniel 1990 Route 66:Shooting the Main Street...Peterson's Photographic Mag.11/90 p.47 Boyd, Robert 1992 Route 66: Unmarked But Not Unsung. The New York Times 8/23/92:Sec 5 Pxx8 Davies, Vivian 1992 Oral Interview (714-593-4046) Secretary, California Historic Route 66 Association; Co-Author of" Guide To Historic Route 66 In California." Hartig, Anthea 1992 Oral Interview - City of Rancho Cucamonga, Planning Dept. Henderson, Jim 1992 Get Your Kicks. (Driving Route 66) Travel and Leisure April 92 pW10(5) Snyder, Tom 1992 Oral Interview ((805-485-9923) Author, Route 66: A Traveler's Guide Stewart, Don 1991 Route 66: terminal but not quite dead yet Antiques & Collecting Hobbies Jan 91 p56(4) Wallis, Michael (1) 1990 Route 66:The Mother Road. St. Martin's Press, New York, N.Y. //0 SUBJECT ;NFORMATION ~.1 NOTE AND FILE NOTE AND RE-ROUTE  ' 'FORWARDED PER REQUEST [] REPLY-MY SIGNATURE [] REPLY-CC ME ~ COMMENT ~,, tNVEST[~TE ~_J C~TACT ME MESSAGE/REMARK~ RECFIVFD JAN 2 0 ~S~J~ City ot Rancho Cucamonga 'IF YOU DO NOT RECEIVE ALL OF THE PAGES INDICATED, PLE..ASE CALL THE SENDER AS SOON AS POSSIBLE. Route 66 Pearson Garage and Filling Station, Rancho Cucamonga National Register eligibility The building is a single story stucco covered structure with red tile roof and a prominent three-bay canopy. Integrity appears 'to be rat. her high. A door on the north side has been removed, and part of the roof has been replaced with asphalt covering. A skylight has been added at the north elevation, and the gasoline pumps removed. These alterations do not, however, seriously detract from the overall historic appearance of the gas station. ~he buildin~ aDoears to have a strong likelihood of National Register e!!gl~llzty. It is an early example of its type, a gasoline/automobile service station, and one that has a long association with historic Route 66. As the report points out, this section of the highway was completed in 1926, and the station was constr~cted in 1928-9. The report also notes that this building is the best preserved remaining example of gas station architecture, that which has retained the highest degree of integrity. The local historic preservation commision held that the bullding is "one cf the oldest and rarest examples in the entire region of vernacular roadside architecture." The building may also be significant in the social history of the community, both because of its role in sheltering Depression era travelers, and as a gathering place for citrus ranchers and other local residents. Significance in this area would need additional contextual information to establish the relative importance of the station in these two roles. However, there appears to be sufficient information to indicate that the building is significant locally in the history of transportation and architecture. Because of the importance of the canopy in defining the identity of the structure, it is likely tha~ its removal would preclude the possibility of listing in the National Register. A short move, one that kept the station close to its original location on Route 66, and %n its original orientation, would be less likely to jeopardlze eligibility. Ideally however, the building should remain in its present position. Maryln Bourne Lortie January 4, 1993 HISTORIC PRESERVATION COMM/SSION LANDMARK SURVEY Address: 12912 FOOTHILL BOULEVARD 1100-161-02 View Looking NORTH . Dam of Photo MAY 1991 View Looking EAST . Date of Photo MAY 1991 //¢ // \\ //,5 RESOLUTION NO. 97-03 A RESOLUTION OF THE HISTORIC PRESERVATION COMMISSION OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RECOMMENDING APPROVAL OF A REQUEST TO RESCIND LOCAL HISTORIC LANDMARK DESIGNATION 92-02 AND REDESIGNATE AS AN HISTORIC POINT OF INTEREST 97-02 FOR THE PEARSON FILLING STATION AND GARAGE, LOCATED AT THE NORTHEAST CORNER OF FOOTHILL BOULEVARD AND ETIWANDA AVENUE AT 12912 FOOTHII'L BOULEVARD - APN: 1100-061-02. A. Recitals. 1. C.O.R. Propedies has filed a request for redesignation of an existing Local Historic Landmark as described in the title of this Resolution. Hereinafter in this Resolution, the subject request for redesignation is referred to as "the application." 2. On November 12, and continued to December 10, 1997, the Historic Preservation Commission of the City of Rancho Cucamonga conducted a duly noticed public headng on the application. 3. All legal prerequisites to the adoption of this Resolution have occurred. B. Resolution. NOW, THEREFORE, it is hereby found, determined, and resolved by the Historic Preservation Commission of the City of Rancho Cucamonga as follows: 1. This Commission hereby specifically finds that all of the facts set fourth in the Recitals, Part "A," of this Resolution are true and correct. 2. The application applies to approximately 1.90 acres of land located at 12912 Foothill Boulevard. 3. The application applies to the Pearson Filling Station and Garage which was designated as a Local Historic Landmark on January 20, 1993. 4. The property owner has requested reconsideration of said Local Historic Landmark designation and requests changing the designation to a Point of Historic Interest. 5. Based upon the substantial evidence presented to this Commission during the above- referenced public headrig on November 12, and December 10, 1997, including written and oral staff reports, together with public testimony, and pursuant to Section 2.24.090 of the Rancho Cucamonga Municipal Code, this Commission hereby makes the following findings and facts: a. Historical and Cultural Significance: Finding 1: The proposed Point of Interest is particularly representative of an historic period, type, style, region, or way of life. FacVs: Representing both the Etiwanda citrus community and the importance of Route 66 to American culture and folklore, the structure harkens back to an era of agricultural growth and mass western migration. //7 HPC RESOLUTION NO. 97-03 POI 97-02 - C.O.R. PROPERTIES December 10, 1997 Page 2 Offering fuel, mechanical services, and often a helping hand, the station and its owners were an important part of the local area. Finding 2: The proposed Point of Interest is an example of a type of building which was once common but is no.w rare. The proposed Point of Interest is connected with a business or use which was once common but is now rare. Fact/s: Gas stations and garages from the eady age of the automobile were a prominent feature of many local landscapes, including the Etiwanda area. Most of these roadside stations and garages have fallen out of use or been abandoned or demolished. With their loss, physical reminders of the everyday patterns that characterized community life sixty years ago are fading. The removal of the three-bay porte-cochere on the south side of the structure significantly altered the appearance and function of the building such that Local Landmark status is no longer warranted. Finding 3: The proposed Point of Interest is of greater age than most of its kind. Fact/s: Opening shortly after the completion of Route 66 in 1926, the Pearson Filling Station and Garage is one of the oldest such structures extant. Finding 4: The proposed Point of Interest was connected with someone renown or important or a local personality. Fact/s: The Pearson family was and is deeply connected with the cultural and familial fabric of Eftwanda History. Finding 5: The builder or architect was important. Fact/s: Builder Henry Klusman was one of the more talented, competent, and significant local builders to make the pages of this area's history books. Historic Architectural and Engineering Significance: Finding 1' The construction materials or engineering methods used in the proposed Point of Interest are unusual or significant or uniquely effective. Fact/s: The reserved, vernacular expression of the very popular Spanish Revival architectural style demonstrates local interest in broader stylistic trends. The removal of the three-bay porte-cochere on the south side of the structure significantly altered the appearance and function of the building such that the Local Landmark status is no longer warranted. HPC RESOLUTION NO. 97-03 POI 97-02 - C.O.R. PROPERTIES December 10, 1997 Page 3 c. Neighborhood and Geographic Setting: Finding 1: FacFs: The proposed Point of Interest materially benefits the historic character of the neighborhood. At the Foothill Boulevard and Eti~anda Avenue intersection, the station is the only remaining link to an important element of local history and to an epoch of our national experience. Without it, all physical traces of that portion of Route 66 will be lost. Finding 2: The proposed Point of Interest, in its location, established and familiar visual feature of the community, or city. represents an neighborhood, Fact/s: For over 65 years, the Pearson Filling Station and Garage has been a community resource and its previous owners, Pearson, Steven, and Myers to name a few, added to the communal experience of the Eftwanda area. The removal of the three-bay porte-cochere on the south side of the structure significantly altered the appearance and function of the building such that the Local Landmark status is no longer warranted. 6. This Commission hereby finds that the application identified above in this Resolution is exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder, pursuant to Article 19, Section 15308. 7. Based upon the findings and conclusions set forth in paragraphs 1, 2, 3, 4, 5, and 6 above, this Commission hereby resolves that pursuant to Chapter 2.24 of the Rancho Cucamonga Municipal Code, the Historic Preservation Commission of the City of Rancho Cucamonga hereby recommends approval of the requested redesignation from Local Histodc Landmark status to Historic Point of Interest for the Pearson Filling Station and Garage subject to each and every condition set forth below: Planning Division 1) Provide HABS/HAER documentation of the entire existing Pearson Filling Station and Garage prior to any demolition. Ninety days prior to demolition of the Pearson station, the owner shall offer the building to all local preservation groups for relocation and the owner shall provide an amount equal to the demolition costs to be used to assist in the relocation. If the structure is relocated and preserved, then HABS/HAER documentation is not necessary. 2) Provide on-site, a commemorative plaque consistent with the standard City model with future development of the property. 8. The Secretary to this Commission shall certify to the adoption of this Resolution. HPC RESOLUTION NO. 97-03 POI 97-02 - C.O.R. PROPERTIES December 10, 1997 Page 4 BY: APPROVED AND ADOPTED THIS 10TH DAY OF DECEMBER 1997. ) ,_..., I, Brad Buller, Secretary of the Histodc Preservation Commission of the City of Rancho Cucamonga, do hereby certify that the foregoing Resolution was duly and regularly introduced, passed, and adopted by the Planning Commission of the City of Rancho Cucamonga, at a regular meeting of the Planning Commission held on the 10th day of December 1997, by the following vote-to-wit: AYES: NOES: ABSENT: COMMISSIONERS: COMMISSIONERS: COMMISSIONERS: BARKER, BETHEL, MACIAS, MCNIEL, TOLSTOY NONE NONE /2o CITY OF RANCHO CUCAMONGA HISTORIC PRESERVATION COMMISSION MINUTES Regular Meeting December 10, 1997 Chairman Barker called the Regular Meeting of the City of Rancho Cucamonga Historic Preservation Commission to order at 7:00 p.m. The meeting was held in the Council Chamber at Rancho Cucamonga Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Chairman Barker then led in the pledge of allegiance. ROLL CALL COMMISSIONERS: PRESENT: David Barker, William Bethel, Rich Macias, Larry McNiel, Peter Tolstoy ABSENT: None STAFF PRESENT: Brad Buller, City Planner; Dan Coleman, Principal Planner; Linda Daniels, Redevelopment Agency Manager; Michael Estrada, Deputy City Attorney; Nancy Fong, Senior Planner; Cecilia Gallardo, Assistant Planner; Steve Hayes, Associate Planner; Larry Henderson, Principal Planner; Dan James, Senior Civil Engineer; Brent Le Count, Associate Planner; Bill Makshanoff, Building Official; Jan Reynolds, Redevelopment Agency Analyst; Gall Sanchez, Planning Commission Secretary; Cathy Wahlstrom, Redevelopment Agency Analyst ANNOUNCEMENTS There were no announcements. APPROVAL OF MINUTES Motion: Moved by Bethel, seconded by McNiel, carried 5-0, to approve the minutes of November 12, 1997. PUBLIC HEARINGS HISTORIC POINT OF INTEREST DESIGNATION 97-02 - C.O.R. PROPERTIES - A request to rescind the Local Historic Landmark Designation (LD 92-02) and redesignate as a Point of Interest for the Pearson Filling Station and Garage, located at the northeast corner of Foothill Boulevard and Etiwanda Avenue, 12912 Foothill Boulevard, APN: 1100-061-02. Brent Le Count, Associate Planner, presented the staff report. Chairman Barker opened the public hearing. E. XH 1t5 IT "C_.J' / 2 / Barry Vantiger, C.O.R. Properties, 129 North Euclid Avenue, Ontario, supported staff's recommendation. He believed the suggestions from the Etiwanda Historical Society were severe and would mean additional hardship. He stated the HABS/HAER had already been drawn on the canopy and said he was willing to final on the remainder of the building. He indicated he would be happy to erect a plaque and that he would donate the building as well as pay an amount equal to the cost of demolition toward relocation. Commissioner Macias asked if the relocation would be off-site. Brad Buller, City Planner, observed that the resolution leaves the relocation site open. Commissioner Macias felt the request was straightforward. He noted the matter had been discussed at the last meeting and said he agreed with staffs recommendation regarding conditions. Commissioner McNiel stated he wanted to save the building. Motion: Moved by Macias, seconded by Tolstoy, to adopt the resolution recommending approval of Historic Point of Interest Designation 97-02. Motion carried by the following vote: AYES: NOES: ABSENT: BARKER, BETHEL, MACIAS, TOLSTOY MCNIEL NONE - carried ~B. ENVIRONMENTAL ASSESSMENT AND MODIFICATION TO LANDMARK ALTERATION '-'~ PERMIT 96-02 - CAMPOS - A request to demolish four single family residences located at ~9618, 9626, 963, and 9642 Foothill Boulevard, and reconstruct with new replica structures - ~ 208-153-08, 09, 10, and 11. Staff has prepared .a Negative Declaration of environ~,kental impacts for consideration. Related File: Development Review 93-15. C. HISTORIC~'OINT INTEREST DESIGNATION 97-01 - CAMPOS - A request to rescind the Local Historic ark Designation (LD 94-02) and redesignate as a Point of Interest for four single family located at 9618, 9626, 963, and 9642 Foothill Boulevard - APN: 208-153-08, 11. Related Files: Landmark Alteration Permit 96-02, Development review 93-15, Designation 94-02. Chairman Barker indicated that the a January 14, 1998. He opened the public objections from the Commission; therefore, 14, 1998. :1 requested that items B and C be continued to ~g. There was no testimony. There were no an Barker continued Items B and C to January ENVIRONMENTAL ASSESSMENT AND LANDMARK )N PERMIT 97-01 RANCHO CUCAMONGA REDEVELOPMENT AGENCY - A request demolition of approximately 35,268 to 44,298 square feet of building area of the ina Winery, previously designated as a local historic landmark (Landmark Designation 88-04), ocated on the south side of Base Line Road approximately 600 feet west of the intersection a Park Lane at 12467 Base Line Road - APN: 227-161-24. Brad Buller, City Planner, presented the staff report. HPC Minutes -2- 122. RESOLUTION NO. ~ ~- i~/~.~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING A REQUEST TO RESCIND LOCAL HISTORIC LANDMARK DESIGNATION 92-02 AND REDESIGNATE AS AN HISTORIC POINT OF INTEREST 97-02 FOR THE PEARSON FILLING STATION AND GARAGE, LOCATED AT THE NORTHEAST CORNER OF FOOTHILL BOULEVARD AND ETIWANDA AVENUE AT 12912 FOOTHILL BOULEVARD- APN: 1100-061-02. A. Recitals. 1. C.O.R. Properties has filed a request for redesignation of an existing Local Historic Landmark as described in the title of this Resolution. Hereinafter in this Resolution, the subject request for redesignation is referred to as "the application." 2. On January 21, 1998, the City Council of the City of Rancho Cucamonga conducted a duly noticed public hearing on the application. 3. All legal prerequisites to the adoption of this Resolution have occurred. B. Resolution. NOW, THEREFORE, it is hereby found, determined, and resolved by the City Council of the City of Rancho Cucamonga as follows: 1. This City Council hereby specifically finds that all of the facts set fourth in the Recitals, Part "A," of this Resolution are true and correct. 2. The application applies to approximately 1.90 acres of land located at 12912 Foothill Boulevard. 3. The application applies to the Pearson Filling Station and Garage which was designated as a Local Historic Landmark on January 20, 1993. 4. The property owner has requested reconsideration of said Local Historic Landmark designation and requests changing the designation to a Point of Historic Interest. 5. Based upon the substantial evidence presented to this City Council during the above- referenced public hearing on January 21, 1998, including written and oral staff reports, together with public testimony, and pursuant to Section 2.24.090 of the Rancho Cucamonga Municipal Code, this City Council hereby makes the following findings and facts: a. Historical and Cultural Significance: Finding 1: The proposed Point of Interest is particularly representative of an historic period, type, style, region, or way of life. Fact/s: Representing both the Etiwanda citrus community and the importance of Route 66 to American culture and folklore, the structure harkens back to an era of agricultural growth and mass western migration. Offering fuel, mechanical services, and often a CITY COUNCIL RESOLUTION NO. POI 97-02- C.O.R. PROPERTIES January 21, 1998 Page 2 helping hand, the station and its owners were an important part of the local area. Finding 2: The proposed Point of Interest is an example of a type of building which was once common but is now rare. The proposed Point of Interest is connected with a business or use which was once common but is now rare. FacEs: Gas stations and garages from the early age of the automobile were a prominent feature of many local landscapes, including the Etiwanda area. Most of these roadside stations and garages have fallen out of use or been abandoned or demolished. With their loss, physical reminders of the everyday patterns that characterized community life sixty years ago are fading. The removal of the three-bay porte-cochere on the south side of the structure significantly altered the appearance and function of the building such that Local Landmark status is no longer warranted. Finding 3: The proposed Point of Interest is of greater age than most of its kind. FacEs: Opening shortly after the completion of Route 66 in 1926, the Pearson Filling Station and Garage is one of the oldest such structures extant. Finding 4: The proposed Point of Interest was connected with someone renown or important or a local personality. FacEs: The Pearson family was and is deeply connected with the cultural and familial fabric of Etiwanda History. Finding 5: The builder or architect was important. FacE~: Builder Henry Klusman was one of the more talented, competent, and significant local builders to make the pages of this area's history books. Historic Architectural and Engineering Significance: Finding 1: The construction materials or engineering methods used in the proposed Point of Interest are unusual or significant or uniquely effective. FacEs: The reserved, vernacular expression of the very popular Spanish Revival architectural style demonstrates local interest in broader stylistic trends. The removal of the three-bay porte-cochere on the south side of the structure significantly altered the appearance and function of the building such that the Local Landmark status is no longer warranted. CITY COUNCIL RESOLUTION NO. POI 97-02- C.O.R. PROPERTIES January 21, 1998 Page 3 c. Neighborhood and Geographic Setting: Finding 1: The proposed Point of Interest materially benefits the historic character of the neighborhood. Fact/s: At the Foothill Boulevard and Etiwanda Avenue intersection, the station is the only remaining link to an important element of local history and to an epoch of our national experience. Without it, all physical traces of that portion of Route 66 will be lost. Finding 2: The proposed Point of Interest, established and familiar visual community, or city. in its location, feature of the represents an neighborhood, Fact/s: For over 65 years, the Pearson Filling Station and Garage has been a community resource and its previous owners, Pearson, Steven, and Myers to name a few, added to the communal experience of the Etiwanda area. The removal of the three-bay porte-cochere on the south side of the structure significantly altered the appearance and function of the building such that the Local Landmark status is no longer warranted. 6. This City Council hereby finds that the application identified above in this Resolution is exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder, pursuant to Article 19, Section 15308. 7. Based upon the findings and conclusions set forth in paragraphs 1, 2, 3, 4, 5, and 6 above, this City Council hereby resolves that pursuant to Chapter 2.24 of the Rancho Cucamonga Municipal Code, the City Council of the City of Rancho Cucamonga hereby approves the requested redesignation from Local Historic Landmark status to Historic Point of Interest for the Pearson Filling Station and Garage subject to each and every condition set fodh below: Planning Division 1) Provide HABS/HAER documentation of the entire existing Pearson Filling Station and Garage prior to any demolition. Ninety days prior to demolition of the Pearson station, the owner shall offer the building to all local preservation groups for relocation and the owner shall provide an amount equal to the demolition costs to be used to assist in the relocation. If the structure is relocated and preserved, then HABS/HAER documentation is not necessary. 2) Provide a commemorative plaque on-site, with future development of the property, consistent with the standard City design. 8. The Mayor shall certify to the adoption of this Resolution. /2.5' CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: January 21, 1999 TO: Mayor Alexander & City Councilmembers Jack Lam, AICP, City Manager FROM: Suzanne Ota, Community Services Manager SUBJECT: CONSIDERATION OF AFTER SCHOOL AT-RISK YOUTH PROGRAM GRANT IN THE AMOUNT OF $30.000 FROM THE SAN BERNARDINO COUNTY SUPERINTENDENT OF SCHOOLS RECOMMENDATION: It is recommended that the City Council consider the approval of a $30,000 grant from the San Bernardino County Superintendent of Schools for a pilot after school at-risk youth program at the Rancho Cucamonga Family Sports Center. BACKGROUND/ANALYSI S: The City has received notification from the County Superintendent of Schools Office that the City has received a one-time grant of $30,000 to develop a pilot after school at-risk youth program. This grant was developed through the assistance of Assemblyman Fred Aguiar. The primary goal of the program is to provide a positive recreational program and facility where youth and teens can attend after school, and thereby help to reduce at-risk conditions associated with latchkey concerns facing familiies. The pilot after school program is proposed to be held at the Rancho Cucamonga Family Sports Center for a 12 week period from March, 1998 through June, 1998 from 2:15 pm to 6:00 pm, Mondays through Fridays. The cost will be $2.00 per day for the drop-in program fee. The program will include: Recreational activities such as basketball, volleyball, racquetball, table games and socializing with fellow peers. Special field trips will also be arranged on the weekends. Tutoring and mentoring programs will be developed to assist the students. Two (2) computers are available in the Study Room for computer training and homework use. Staff will collaborate with the West End Family Counseling to develop educational workshops to foster improved personal and human relationships skills for teens and their parents. Examples of such workshops are self esteem programs for students, problem solving and communications workshops and parenting workshops. Mayor Alexander & City Councilmembers Continued... Page 2 FISCAL IMPACT: The budget developed for the 12 week pilot program is based upon up to 35 youth per day or a total number of 2,276 youth participating over the 12 week period. This is a conservative figure and with extensive marketing to the nearby Cucamonga Middle School as well as all of the Junior High and Middle Schools in the City, staff would anticipate larger numbers in attendance. The total revenues for the program is $34,200 including the $30,000 Grant. Expenditures are budgeted at $34,200 with the grant covering the expenses for staff for the program; equipment such as play stations, video games, a computer, a television, refrigerator, furniture; program supplies, marketing and publicity; scholarship and discount fees for students, etc. A contingency is included in the budget for unanticipated program supplies and for increased attendance. The cost to continue an after school program in the next fiscal year of 1998/99 would be approximately $15,000. Subject to the success of the pilot youth/teen after school drop-in program, staff can include this program for consideration in the budget review process for FY 1998/99. Respectfully submitted, Su Ota~~~~~ Community Services Director so/ccaftersch AFTER SCHOOL TEEN CLUB Pilot Program Proposal TARGET DATES: Start March 9, 1998; End June 4, 1998; (excluding Spring Break week) Program Duration: 12 Weeks PROGRAM LOCATION: RC Family Sports Center PROGRAM DAYS &.TIMES: Monday through Fridays 2:15 p.m. - 6:00 p.m. (Dismissal Time of closest school, Cucamonga Middle School is 2:09 p.m.) TARGET AGE GROUP: Junior High and Middle School Students 6th - 8th Grades PROGRAM FEE: Proposed at $10 per week per student ($2 per day) PROJECTED ATTENDANCE: Budget based on a daily attendance of 25 - 35 students. (Program serving between 1600 - 2000 youth). Up to 75 students could be accommodated each day if demand exists. PROGRAM OVERVIEW/DEVELOPMENT BACKGROUND The City of Rancho Cucamonga has been notified by the State of California that it has received a one time grant on $30,000 to provide an after school program for at-risk youth. These funds can be used to purchase equipment and capital items that can be used by hundreds of youth to enhance their leisure time. It can also be used to subsidize the staff and operational costs that are so important to these types of programs. Our growing population of Middle and Junior High School age students requires that we take further steps to provide recreational opportunities for them. One of the most vulnerable times for these students is in the after school hours as many are unsupervised during this time frame. We would like to provide them with a safe place to gather with their friends and engage in productive social and recreational activities. The RC Family Sports Center has a lot to offer this age group. The gym space provides opportunities for basketball, volleyball, badminton, soccer and other indoor games. The multi-purpose room can be used for many other pursuits such as reading, game playing and socializing. Racquetball and study rooms are also available at the center. Most ilnportantly, recreation staff can serve as mentors and positive role models for this age group. PROGRAM GOALS 1. To provide a safe environment for recreational and social pursuits for Junior High and Middle school students. To provide a combination of active and passive activities. To provide positive role models and Mentoring to the students. To provide educational workshops on self-esteem for youth. These workshops can be developed through collaborations with community non-profit groups such as West End Family Counseling. To establish a teen program that can grow and be flexible based on the needs of the teens. To provide the program at an affordable cost so that all teens who wish to participate can. PROGRAM DESCRIPTION The prograin would meet Mondays through Fridays from approximately 2:00 - 6:00 p.m. Teens would be required to register on site and wear identification while in the building identifying them as a part of the program. The program fee is proposed at $2 per day ($10 per week). Students could purchase "punch cards" or pay daily. It is imperative that the registration system be easy to use. Students this age do not typically pre- register, or make a long term commitment, they want the freedom to "drop in" and participate. The City would purchase a computerized identification system (similar to a library card with a photo) that the student would wear while in the facility. Each afternoon at least one section of the gym would be dedicated to the group. Different days would feature basketball, soccer, volleyball or general indoor games. A staff member would be stationed in the gym during its use. Most of the other activities would be held in the multi-purpose room. The grant would allow us to purchase a television, VCR (for showing movies) and a game equipment package (such as Nintendo or Sony Play Station). Also, a stereo system would be available to play music. Many types of board and tables games can also be provided. In this relaxed atmosphere the youth can develop positive relationships with staff and the participants can be a guide to future activities. The grant money may also allow us to go on occasional field trips and sponsor special tournaments. Educational workshops would be developed in consultation with West End Family Counseling. BUDGET OVERVIEW A detailed budget is attached. The grant would cover the purchase of all equipment and supplies to get the program established. The grant would also subsidize staff and operational costs. The grant money would also be used for "free uses." As a promotional tool cards will be distributed to students that allow for one free week (with an expiration date) to entice them to come at no cost. The revenue projections are based on the attendance figures of 25 and 35 students per day at $2 per day ($10 per week). Also allowed for is the purchase of office equipment for the operation of the program, including desk, chair and computer. Fiscal Impact for Fiscal Year 1997/98: none. Fiscal Impact for Fiscal Year 1999/99: The cost to continue an after school program in the next fiscal year would be approximately $15,000, subject to the success of the pilot program. Staff would include this program for consideration in the budget review process for Fiscal Year 1998/99. PLANNING TIME LINE JANUARY 1998 Approval from City Council to pursue the program and expend the grant funds. Approval from City Council to continue the program into the next school year. After approval begin staff recruitment process and advertising the program to the schools. FEBRUARY/MARCH 1998 After receipt of first installment of the grant, begin to purchase the equipment needed. Continue staff recruitment, program activity planning and advertising. March 9 - begin the program APRiL/MAY 1998 Continue to operate program, purchase supplies and evaluate the program based on established goals and criteria. Finalize budget for Fiscal Year 1998/99. 1.3'0 1998 Pilot After School Teen Camp Schedule 1998 Pi ot After School Tee ~ Program Sc ~edule Week Dates Week l Mar 9-13 Week 2 Mar 16- 20 Week 3 Mar 23- 27 Week 4 Mar 30- Ap5 Spring BreakAp 6- 10 Week 5 April 13-17 Week 6 April 20- 24 Week 7 April 27- M I Week 8 May 4- 8 Week 9 May II- 15 Week 10 May 18- 22 Week II May 26- 29* Week 12 June I- 5 Start End 2pm 6pm 2pm 6pm 2pm 6pm 2pm 6pm 2~m 2~m 2)m 2~m 2~m 2~m 2~m 2~m 6pm 4 6pm 4 6pro 4 6pm 4 6pm 4 6pm 4 6pm 4 6p_m 4 Mrs 4 4 4 4 During Spring Break Week tie City does provide t'ips and will still provide recre~.tional opportt nities for t~e teens. I$/ 1998 Pilot After School Teen Club - Draft Budget 1998 Pilot After School Reg. Cost Per Week $2 per day/S10 per week T.,en Clul: Projected Revenue 25 kids day ' 35 kids day Club fees per week 250 350 Fee Rev 12 weeks 3,000 4,200 State Grant 30,000 30,000 Proj. Monthly Attendance Proj. Total Attendance 1998 After School Teen Cub Projected :xpenditures 25 kids day 35 kids day Personnel Prog. Specialist (Dir) Rec Leader Rec Leader Staff Benefits 6,976 9,832 3,780 3,780 2,800 2,800 2,800 396 452 Maintenance and Operations Administration (7.5% Fees) Liability (1% OpCosts) Equipment Supplies/Misc. Transportation/Trips Discounts/Free Usage Promotion/Publicity ~ Staff Shirts/Badges Contingency 22,O24._~ 20,368 225 315 200 200 10,300 10,300 2,500 2,500 1,500 1,500 3,000 3,000 1,500 1,500 350 350 2,449 703 Capital Equipment 4,000 4,000 Total Proj Ex end 33,OOO 34.200 Budget Summary Proj Revenue Proj Expend Net 25 kids day 35 kids day 33,000 34,200 33,000 _. 34,200 (o' 25 kids day 525 1500 35 kids day 735 2100 1998 Pilot After School Teen Club - Draft Budget Grant Spendin;[ ( verview The following is a proposed list of expenditures and usage for the graft funds. Grant Overview $30,OOO ......... Transportation/l'rips1,500 Admin Fee 3501 Liability 200 Equipment* 10,300 Capital Equipment** 4,000 Supplies~**~* 3,500 Publicity 1,500 Discount Fees/Free Usage3,000 Personnel Subsidy 3,650 Conting/Misc 2,000 *Equipment Breakdown Refrigerator 32 inch TV ~VCR TV Stand Sony Play Station (2) Play Station Accessories Play Station Games Stereo System Music/Video Library Camcorder & Accessories Digital Camera Staff Desk Magazine Subscriptions Storage Units Sporting Equipment Stereo Cart Furniture $10,275 7OO 8OO 300 250 375 150 6OO 8OO 5OO 1,000 5O0 500 35O 25O 5OO 2OO 2,500 ***Suppies: Board games, contest prizes, sports equipment, office supplies, st;_ff shirts etc.. ** Capital Equipment Breakdow~ Individual 4000 Staff Computer 2,500 Computer ID System 1,500 Items over I,OOO To: From: Date: Subject: Memorandum City Manager's Office Mayor and Members of t Che~L~)uncil Jack Lam, City Manager January 15, 1998 Procedures for Filling Vacancy on City Council Government Code section 36512 (b) allows for the Council to either fill the vacancy by appointment (for the remainder of the unexpired term) or call a special election to fill the vacancy, which election is to be held on the next regularly established election date not less than 114 days from the date when the Council calls for the election. Either one of those actions must occur within thirty days from the date when the office becomes vacant. The office became vacant on January 13, 1998. Accordingly, the Council's decision to appoint or call the election must occur on or before February 12, 1998. The next regularly established election date that would meet these conditions would be the June, 1998 primary. Direct costs for adding a special election for the purposes of filling the vacancy are estimated to be $ 28,000. To.' From: Date: Subject: Memorandum City Manager's Office Mayor and Members of thJ Council Jack Lam, City Man. ager.~ _ January 15, 1998 ~' City Benefits For Former Council Member Gutierrez As a Council Member, Mr. Gutierrez had enrolled medical benefits and dental benefits. The monthly costs for medical benefits were $ 343.77 per month and the dental benefits were $ 72.00 per month. Mr. Gutierrez has submitted a letter requesting the City to continue paying for the benefits for a period of four months. It is a policy decision of the Council if it wishes to do so. ,,2 135 January 14, 1998 CITY r~F RANCHo -- ADM~N~S'TRA/luv~ JAb~ 1 5 1998 Dear Mayor and Members of the City Council: In light of my recent resignation from the city council, and particularly in light of the many years I have faithfully served the people of Rancho Cucamonga, I hereby request that health benefits for my family be extended for a period of four months after my departure. This extension would allow me time to secure benefits and not expose my children to the risk of being left without coverage in the event of a medical emergency. I was elected in November of 1992 but did not avail myself to benefits until mid-1994. I feel that my contributions to the city exceed the expense that this extension will incur. On behalf of my family and myself, I thank you for your consideration during this difficult time. Very truly yo~s~ Rex Gutierrez CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: January21,1998 TO: Mayor and Members of the City Council Jack Lam, AICP, City Manager FROM: Rick Gomez, Commtmity Development Director Suzanne Ota, Community Services Manager BY: Karen McGuire-Emery, Senior Park Planner SUBJECT: PARK AND RECREATION FACILITIES UPDATE BACKGROUND In accordance with the City Council's request to become more informed of park and recreation facilities issues, programs, projects and events, this report is provided to highlight pertinent issues, projects and programs occurring in both the Community Services Department and the Park Design/Development and Maintenance Sections of Engineering. A. PARKS AND FACILITIES UPDATE Lions East Community Center: · All repair and clean-up items have been addressed. Occupancy was received from Building and Safety on January 7. Programmed classes began at this facility on Saturday, January 10. Lions West Community Center: · The start date for construction of this project is anticipated to be in mid-January. Once construction begins it is estimated that improvements will require approximately 5 months to complete. Rancho Cucamonga Senior Center: · Restroom partitions were installed during the month of December. · Bids were opened for the expanded parking lot construction project on January 6th. Award of the contract is anticipated on February 4, 1998. RC Family Sports Center: · The Grand Opening of the facility was held on Saturday, December 13th, and the facility is now in operation. Minor items which are still to be provided include installation of windows in the south corridor looking into the basketball courts, AC/roof screening, room signage, and an illuminated building sign. Skate Park: · Final plans, which include Phase II design, were received by staff and are now being plan checked. CITY COUNCIL STAFF REPORT PARK AND RECREATION FACILITIES UPDATE January 21, 1998 Page 2 Civic Center: · Council Chambers--The installation of the camera is complete. The first production should be sometime in February on Marks cable vision channel 3. televised Stadium: · Stadium--Painting is ongoing on the 3rd floor of the stadium. This work will be completed prior to the upcoming baseball season. · Stadium--Due to the recent high winds, the sport light fixtures for the stadium field have been scheduled to be re-aimed. The cost estimate is approximately $3,000. Etiwanda Creek Park: · Staff will be receiving quotes from Electrical Engineers for the lighting design of the ballfields. Bear Gulch Park: · The installation of the Bear Gulch tot Iot/ADA upgrade project began December 29. Information signs regarding the project have been placed around the site. Windrows Park: · A new shade structure and bench adjacent to the tot lot were installed this month. B. COMMUNITY SERVICES UPDATE Lions East: · The move from Lions West to Lions East occurred during the week of January 5, 1998. Classes in the new facility have started. Playschool rooms have been decorated. Staff has begun working on a ribbon cutting ceremony for Lions East. As details are arranged staff will, of course, keep Council informed. R.C. Family Sports Center: · The first three weeks of operation at the Center was extremely busy. summarizes use of the facility from December 15 - January 8, 1998: 440 drop-in youth basketball players 435 drop-in adult basketball players 80 drop-in youth racquetball players 185 drop-in adult racquetball players 10 adult volleyball teams 18 adult basketball teams 6 single racquetball player leagues The following CITY COUNCIL STAFF REPORT PARK AND RECREATION FACILITIES UPDATE January 21, 1998 Page 3 12 double racquetball player leagues 7 youth enrolled in racquetball classes 12 adult enrolled in racquetball classes The attached flyer outlines the hours of operation and activities at the R.C. Family Sports Center. Teen Activities: · Upcoming activities for teens include two ski trips (January 19 and February 16) to the slopes of Mountain High in Wrightwood, and a Babysitters Workshop on January 24th in the City Council Chambers. Sports: Youth · The inaugural Youth Indoor Soccer Leagues will begin this month at the RC Family Sports Center. · The Pee Wee Deck Hockey program and Youth Roller Hockey will both conclude this month. · Youth Basketball registration concluded with over 1,100 boys and girls registered. The teams began their first games on Saturday, January 3, 1998. Adults · Adult Volleyball Leagues and Adult Basketball Leagues are currently playing at the RC Family Sports Center. Winter Soccer and Flag Football started up in January. Adult Racquetball Classes and Leagues began in January at the RC Family Sports Center. Classes: · Winter classes began January 10, 1998. Senior · Van Transportation: Staff has attempted to contact AI Newman, President of the Rancho Cucamonga Service Club to determine if the Club has decided if it is possible for them to provide transportation services to and from the senior center utilizing a City donated van. As of this date, staff has been unable to contact Mr. Newman. Staff will keep the Commission apprised of any progress made on this effort. Trips and Tours: · Buffalo Bills Turnaround - February 6, 1998 - Eight hours on non-monitored fun at Buffalo Bills Hotel and Casino. · Suddenly Susan TV Taping - February 20, 1998 - Watch the taping of the popular TV show Suddenly Susan staring Brooke Shields, Nester Carbonell, Kathy Griffin, Judd Nelson, David Stickland and Barbara Barde. CITY COUNCIL STAFF REPORT PARK AND RECREATION FACILITIES UPDATE January 21, 1998 Page 4 Seniors: · Valentine's Event - February 12, 1998; 10:00-11:30 a.m. at the Senior Center. This event is the perfect opportunity to express your love of friends and family. Entertainment, games and door prizes will provide the fun and excitement -- you can provide the love. Join us for some special fun with cupid and his (or her) celebration of Valentine's Day. Human Services: · "The Doctor is In" - Free monthly seminars on topics of interest. All seminars take place at the Senior Center between 12 noon - 2:00 p.m.. January 13 - Foot Problems and Diabetes. February 17 - Incontinence. · Living, Learning and Laughing in the 90's - Bi-monthly seminars for senior citizens. All seminars take place at the Senior Center between 10:30-11:30 a.m.. January 14 - Healthy Cooking and Eating Habits. January 28 - Safety while Supermarket Shopping. February 11 - Appropriate Food Choices for Denture Wearers. · Elder Law Seminars - Monthly seminars for senior citizens. All seminars take place at the Senior Center between 11:00-12 noon. January 23 - Comparison of Long Term Care Insurance Policies. Private counseling also available by appointment on second Friday of each month between 12 noon-2:00 p.m.. · Agewise Seminar/Workshops - All workshops/seminars take place at the Senior Center between 10:30 a.m.- 12 noon. February 2 - How to Reduce Anxiety. Epicenter: Staff is working with the following representatives for possible events at the Epicenter. · GM - Photo Shoot - January 17, 1998. · Toland Marketing - Nissan New/Used Car Show - February 13-16 and 20-22. Respectfully submitted, Comm~elopment RG:SO:KME Attachment Director Co unity Services Manager RANCHO CUCAMONGA FAMILY SPORTS CENTER DROP-IN SPORTS HOURS Youth Basketball ( $1.00 per person for four hours) Monday - Friday 3 - 4pm Sunday 9am - 5pm Adult Basketball ( $3.00 per person for four hours) Monday - Friday 6am - 3pm Sunday 9am - 5pm Youth Racquetball ( $3.00 per person for hour) Monday - Friday 6am - 1 lpm Saturday 8am - 6pm Sunday 9am - 5pm Adult Racquetball ( $5.00 per person for hour) Monday - Friday 6am - 1 lpm Saturday 8am - 6pm Sunday 9am - 5pm First come first serve on Racquetball open play. Adult Racquetball Classes For players ages 18 & up Players will learn swing mechanics, shot selection, game strategy and specialty shots. Fees: $40 for 4 week class. Leagues ( Singles & Doubles) Week Night Weekday Lunch Men's, Women's & Co-ed leagues will be offered. Fee: $25 per player. Tournaments All levels of Men's, Women's & Co- ed tournaments will be offered on weekends throughout the year. Add an additional $5 to the fee for every non-resident. For more information call 909 - 481 - 6850. Discount Passes Fees: Annual Discount Passes: Residents Non-Residents Adult $210.00 $240.00 Youth $170.00 $200.00 Family $380.00 $410.00 Monthly Passes: Racquetball $35.00 (Adult) Youth Basketball $7.50 -- 10 visits Adult Basketball $27.50 = 10 visits $11.25 = 15 visits $37.50 = 15 visits /q/ Youth Indoor Soccer League All girls and boys bom in 1982 - 1991 are invited to play in this exciting new sport. This league offers separate divisions for boys and girls. They will have the opportunity to learn and enhance their soccer skills. All ability levels are encouraged to sign - up. Fees are $45.00 per child for divisions C to A and $39.50 for division D plus an additional $5.00 per non-residents. A birth certificate is needed upon registration. Wallybali Come and enjoy this exiting new sport played inside a racquetball court divided by a wallyball net. The game is similar to volleyball with to players on each team. The sport provides an excellent workout. Leagues will be offered for Women, Men and Co-ed. The fee is $25 per player plus $ 5 per non- resident. Men's, Women's and Co-ed leagues will offered throughout the year. The fee is $210.00 per team plus $5.00 per non- resident. Individual registration will also be taken. For more information call 909 - 481 - 6850. Adult Basketball Adult basketball leagues will offered for Men's Fullcourt ( 30+ Monday, Tuesday "D", Wednesday "C", Thursday "B". Women's Fullcourt Friday. Men's 3 on 3 Monday - Thursday lunch leagues and Friday night open. Women's 3 on 3 Wednesday lunch and Thursday night. Fees: Men's & Women's Fullcourt leagues $440.00 per team + $5.00 for every non-resident player. Men's & Women's 3 on 3 $ 45.00 per team + $5.00 for every non-resident. //42 ~~LUTION NO. 98-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF R~NcHo CUCAMONGA, CALIFORNIA, CALLING AND GIVING NOTICE OF A SPECIAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON TUESDAY, THE 2ND DAY OF JUNE, 1998, FOR THE ELECTION OF A MEMBER OF THE CITY COUNCIL OF THE CITY AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES, AND CONSOLIDATING SAID ELECTION WITH THE DIRECT PRIMARY ELECTION TO BE HELD ON SAID DATE WHEREAS, under the provisions of the laws relating to General Law Cities in the State of California, a Special Municipal Election shall be held on Tuesday, June 2, 1998, for the election of a Municipal Officer. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga does hereby resolve, declare, determine and order as follows: SECTION 1: That pursuant to the requirements of the laws of the State of California relating to General Law Cities within said State, there shall be, and there is hereby called and ordered, held in the City of Rancho Cucamonga, County of San Bernardino, State of California, on Tuesday, the 2nd day of June, 1998 a Special Municipal Election of the qualified electors of said City for the purpose of electing one member of the City Council to fill a vacancy with the term ending, Tuesday, the 7th day of November, 2000. SECTION ~: That the Special Municipal Election hereby called for the date hereinbefore specified shall be and is hereby ordered consolidated with the Direct Pdmary Election to be held on said date within the City. The proceedings, polling places, precincts, precinct board members and officers for the Special Municipal Election hereby called shall be the same as those provided for said Direct Pdmary Election. The Board of Supervisors of San Bernardino County is hereby requested to order the consolidation of the Special Municipal Election hereby called with said Direct Pdmary Election, and said Registrar of Voters is hereby authorized to canvass the returns of said Special Municipal Election and said election shall be held in all respects as if there were only one election and one formal ballot, namely the ballot used at said Direct Pdmary Electionshall be used. Said Registrar of Voters shall supervise the canvass of said retums for said Special Municipal Election and transmit said returns to the City Council of said City which shall thereafter declare the results thereof. S!=CTION 3: The City of Rancho Cucamonga shall reimburse said County for services performed when the work is completed and upon presentation to the City of a properly approved bill. SECTION 4: The City Clerk of the City of Rancho Cucamonga is directed to forward, without delay, to said Registrar of Voters, a certified copy of this Resolution. Resolution No. 98-016 Page 2 PASSED, APPROVED, AND ADOPTEDthis21stdayofJanuary, 1998. AYES: NOES: ABSENT: A'I-rEST: William J. Alexander, Mayor Debra J. Adams, CMC, City Clerk I, DEBRA J. ADAMS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Rancho Cucamonga, California, at a regular meeting of said City Council held on the 21st day of January, 1998. Executed this 22nd day of January, 1998, at Rancho Cucamonga, California. Debra J. Adams, CMC, City Clerk RESOLUTION NO. 98-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING A CHARGE TO CANDIDATES FOR ELECTIVE OFFICE, FOR PREPARATION OF MATERIALS SUBMI'I-I'ED TO THE ELECTORATE AND THE COSTS OF THE CANDIDATES STATEMENT FOR THE SPECIAL MUNICIPAL ELECTION TO BE HELD IN THE CITY ON TUESDAY, JUNE 2, 1998 WHEREAS, Section 13307 of the Elections Code of the State of Califomia provides that the governing body of any city may adopt a charge against candidates pertaining to materials prepared by any candidate for a municipal election, including costs of the candidates statement. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga does hereby resolve, declare, determine and order as follows: SECTION 1: General Provisions. That pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at the Special Municipal Election to be held in the City of Rancho Cucamonga on June 2, 1998, may preepare a candidate's statement on an appropriate form provided by the City Clerk. Such statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate's education and qualifications expressed by the candidate himself or herself. Such statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. Such statement shall be filed in the Office of the City Clerk at the time the candidate's nomination papers are filed. Such statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period. SF=CTION ~: Additional Materials. No candidate will be permitted to include additional materials in the sample ballot package. S!=CTION 3: Payment. The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidates statements filed pursuant to the Elections Code, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance his or her pro rata share as a condition of having his or her statement included in the voteCs pamphlet. The estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event Resolution No. 98-017 Page 2 of underpayment, the Clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the Clerk shall prorate the excess amount among the candidates and refund the excess amount paid. SECTION 4: That the City Clerk shall provide each candidate or the candidate's representative a copy of this Resolution at the time nominating petitions are issued. SECTION 5: That all previous resolutions establishing Council policy on payment for candidates statements are repealed. SECTION 6: That this Resolution shall apply only to the election to be held on June 2, 1998, and shall then be repealed. PASSED, APPROVED, AND ADOPTED this 21st day of January, 1998. AYES: NOES: ABSENT: ATTEST: William J. Alexander, Mayor Debra J. Adams, CMC, City Clerk I, DEBRA J. ADAMS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Rancho Cucamonga, California, at a regular meeting of said City Council held on the 21st day of January, 1998. Executed this 22nd day of January, 1998, at Rancho Cucamonga, California. Debra J. Adams, CMC, City Clerk CITY OF RANCHO CUCAMONGA MEMORANDUM DATE: January 21, 1998 TO: FROM: BY: Jack Lam, AI, e~ CP, City Manager ~ William J. O Neil, City Engin Cathy Becker, Public Works Inspector II SUBJECT: CITY COUNCIL AGENDA ITEM D-13-- TRACT 13753 Please withdraw agenda item D-13-- Tract 13753 from the January 2 I, 1998 City Council agenda. The developer had a few clean-up items to complete, for which they expected to complete within the first week of January. Not all of the items have been completed, therefore, it needs to be removed until they are complete. WJO:CB