HomeMy WebLinkAbout1998/11/05 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on /~-~-~ ,
at ~<~00~ , I posted a true and correct copy of the meeting
agenda dated //--~-~ at 10500 C~v~c
-Cente~ D~ive, Rancho Cu~amonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration vas executed on
/O-h-2~ , at Rancho Cucamonga.
DEBORAB KAYE CLARK, LIBRARY MANAGE~ :'.'. ~ "' '~
City of Rancho Cucamonga
Vivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
C2
Schedule A
REVENUE REPORT FINES MEDIA LIBRARY REF
October 1998 & FEES RENTALS SALES SERV.
October 1 $449.39 $195.45 $2.78 $0.00
October 2 $206.25 $118.82 $0.00 $0.00
October 3 & 4 $615.30 $306.13 $5.56 $37.00
October 5 $402.92 $124.93 $0.00 $0.00
October 6 $461.86 $166.21 $0.00 $73.24
October 7 $466.08 $189.64 $0.00 $0.00
October 8 $308.75 $186.57 $5.56 $0.00
October 9 $344.44 $161.07 $0.00 $17.00
October 10 & 11 $646.31 $314.49 $0.00 $6.00
October 12 $364.75 $176.58 $0.00 $1.00
October 13 $623.50 $219.80 $0.00 $0.00
October 14 $367.70 $156.48 $0.00 $8.00
October 15 $274.75 $184.08 $0.00 $0.00
October 16 $203.00 $100.76 $0.00 $0.00
October 17 & 18 $512.20 $289.87 $0.00 $2.07
October 19 $489.01 $137.22 $0.00 $0.00
October 20 $344.85 $153.63 $0.00 $7.00
October 21 $358.95 $145.52 $0.00 $20.00
October 22 $386.86 $195.19 $2.78 $15.28
October 23 $288.55 $111.88 $0.00 $18.00
October 24 &25 $759.60 $357.69 $0.00 $7.00
October 26 $557.17 $138.09 $2.78 $11.00
October 27 $422.43 $140.91 $0.00 $0.00
October 28 $300.65 $136.52 $2.78 $4.90
October 29 $269.51 $170.37 $5.56 $67.00
October 30 $186.35 $96.80 $0.00 $0.00
October 31 $500.00 $270.76 $0.00 $0.00
TOTALS: $11,111.13 $4,945.46 $27.80 $294.49
OCTOBER 97 TOTALS $9,779.23 $5,012.90 $33.36 $75.23
% CHANGE 14% -1% -17% 291%
Oct 98 Oct 97
TOTAL LIBRARY INCOME $16,379 $14,901
97/98 Proj:
Daily Average Fines $411.52 $273.24
Daily Average Media $183.17 $176.06
Daily Average Sales $1.03 $0.00
Daily Average Ref. Fees $6.14 $2.82
Daily Average APS $35.30 28.17
Includes Technology Fees of: $694.01
Includes Photocopy Fees of: $400.40
DAILY TOTALS $637.17 $480.29
GAIN/LOSS ON PRO J: $4,863
PERSONNEL EXPENSES
Part time Salaries $21,893 $19,875
GAIN/LOSS ON PRO J: ($2,018)
BALANCE $2,846
C2
Schedule B
BALANCE SHEET
OCTOBER
FY 1998/99
Revenues Earned Projected Loss/Gain
Fines & Fees $36,579 $34,120 $2,460 7.2%
Media Rentals $21,264 $21,984 ($720) -3.3%
Sales $105 $0 $105 ERR
APS $13,975 $3,509 $10,466 298.3%
Information Services Fees $753 $352 $401 114.0%
Misc. Revenues $0 $0 $0
Totals: $72,676 $59,965 $12,711 21.2%
Part Time Salaries Spent Projected Loss/Gain
$81,355 $79,500 ($1,855)
Balance for
Year through October $10,856
Projected End of the Year
Donations: Received Projected Over/Under
Friends $20,000 $50,000 ($30,000)
Foundation $0 $20,000 {$20,000)
STATISTICS OCT 98 OCT 97 FY 98~99 FY 97~98
Days Open 31 31 121 121
Items Borrowed 61,595 61,981 225,930 225,554
Average Daily 1,987 1,999 1,867 1,864
% Change ~1% 0%
Patrons Registered 1,096 1,232 4,101 4,264
Average Daily 35 40 31 35
% Change -11% -12%
Information Questions 10,206 9,469 31,701 30,755
Average Daily 329 305 262 254
% Change 8% 3%
Items Classified 1,817 1,773 7,011 7,900
% Change 2% -11%
Volunteer Hours 266 138 1,664 1,403
% Change 48% 19%
Interlibrary Loan
Books Borrowed 14 5 40 17
ADULT SERVICES
Information Questions 6,040 5,275 21,315 19,560
Average Daily 208 170 164 162
% Change 22% 1%
Programs/Classes Attendance 15 0 42 55
# of Sessions 2 0 2 2
Aver. per session 8 0 14 28
Tours/Group Visits To the Library 150 0 150 85
Number of Tours 4 0 4 3
Aver. per session 38 0 38 28
CHILDRENS SERVICES
Information Questions 4,166 4,194 10,386 11,195
Average Daily 134 135 86 93
% Change -1% -7%
Preschool Storytirne Attendance 416 474 1,509 1,651
# of Sessions 20 19 69 71
Aver. per session 21 25 22 23
Afterschool Storytime Attendance 200 154 780 615
# of Sessions 5 5 23 24
Aver. per session 40 31 33' 26
Special Events Program Attendance 37 60 414 258
# of Sessions 7 6 28 23
Aver. per session 5 10 15 11
Group Visits to Library 76 221 220 387
# of Sessions 4 12 11 22
Aver. per session 19 18 21 18
Outreach Visits by Staff 0 19 0 74
# of Visits 0 1 0 2
I1-OB-1DgB l:00PM FROM WHITTLER PUBLIC LIBR B62 464 3BGg
CALTACTICS NEWSLE1q'ER EDITOR
CALTACTICS is the quarterly newsletter of the California Assec of Library Trustees
and Commissioners which keeps members informed about the organization's
activities and other library related matters.
The newsletter editor is responsible for accumulating all submissions for each issue by
contacting members if necesary. The editor prepares the newsletter so the layout
makes sense and reads well, proof reads and edits.. It has been possible in the past
for our printer to typeset if needed.
Several information items or articles have certain issues which they regularly appear
in. Each issue also has had an article from the President and articles from various
committee chairmen. The editor and President should discuss what additional items
should be in(~uded. It is helpful tO have a schedule for the newsletter at the fi[st of the
year, so people know what they will be responsible for submitting.
Our printer has pdnted, put mailing labels on (which our membership chair provide)
and shipped out through our bulk mail. The current printer woutd not have to be used
if another is preferred.
The Board meets 4 times a year. The editor is not required to attend, however it is a
good way to meet the others and get input on material of interest for the newsletter.
Important qualifications:
Ability to set and meet deadlines
Ability to coordinate with other people
Ability to layout the material and be able to give it to the printer in a reasonable
form.
Organizational skills and attention to detail.
11-85-98 12:48 RECEIVED FROM:562 464 3569 P.82
Workplace
Literacy
Nallle
Administrator
Address
City, State Zip
Dear
With markets changing and new technologies emerging every day, the library understands that
you need a workforce that will keep your company competitive. Your employees must be able to
communicate their ideas, take training programs, complete paperwork, and be promotable. By
addressing your employees' literacy needs, you can help them become more productive and
independent.
The West End Literacy League, through the Rancho Cucamonga Public Library, offers free one-
to-one tutoring for English speaking adults who need to improve their reading and writing skills.
As a Rancho Cucamonga employer, we extend these services to anyone at your business who
qualifies and needs reading and writing help. We offer many options for adult literacy students
including varied tutoring times, alternative tutoring sites, and tutoring materials relevant to the
student's goals and needs.
After you've reviewed the enclosed information, feel free to contact me with any questions you
may have about adult literacy and the West End Literacy League. You may reach me at (909)
948-9900 ext. 5028.
I look forward to heating from you.
Sincerely,
Lori Hopkins
Literacy Coordinator
West End Literacy League
Rancho Cucamonga Public Library
West End Literacy League
Workplace Literacy
NO COST TO THE STUDENI
The literacy program tutoring and materials are free to students. Tutoring is done by trained
volunteers.
WHAT CAN YOU DO TO HELP?
You can help by encouraging your employees to improve their reading and writing skills, or by
offering one-to-one tutoring to your employees. Workplace tutoring eliminates students' needs
for babysitters, additional transportation, or any other problem that may impair them from having
tutoring done outside their work.
You might be surprised to find that this may be the most profitable investment you can make in
an employee. When employees learn to read or improve their reading ability, they become
happier and more productive employees.
You can also help by volunteering as a tutor and encouraging others in your company to do the
sa/ne.
WHAT DOES IT COST MY COMPANY?
You can simply provide an area that is quiet and offers confidentiality. You may also wish to
provide a small amount of company time for your employee to be tutored. Tutoring sessions last
an average of 3 hours a week. If you cannot provide a learning area at your company site, you
may still participate by promoting the literacy program to your company staff and encourage
those who need literacy skills to seek out tutoring at the Rancho Cucamonga Library.
INTERESTED?
If you would like to hear more about the literacy program, invite us to make a 15 minute
presentation at your next staff meeting.
Call the Rancho Cucamonga Public Library (909) 948-9900 ext. 5028. We will be happy to
answer any questions.
Should You Be Concerned
About Basic Skills or
Literacy Within Your
Company?
Yes, especially if you've seen evidence of difficulty in:
~/ Recruitment of new employees
v' Retention of existing employees
~' Promotion of existing employees
v' Retroinin9 of existin9 employees for emer~in~
technologies
For more information on
what you con do, contact the
Rancho eucomongo Public Library
West End Literacy League
(909) 948-9900 ext. 5028
WEST END LITERACY ' LEAGUE
A Joint program of Upland and Rancho
Cucamonga Public Libraries.
Upland Public Library '
450 N. Euclid Avenue
Upland, CA 91786
Literacy Office
Grow with us!
(909)
931-4212
From literacy springs opportunity.
When an adult learns to read and write
f for the first time, self worth blossoms.
Rancho Cucamonga Public Library Join us and help nurture literacy
7368 Archibald Avenue efforts in your community, t Working together
Rancho Cucamonga, CA 91730 I toward a more
Literacy Office This publication was supported in .[ literate Community
(909) 948-9900 ' whole or in part by the State of '1
ext. 5009 California under the provisions of the
California State Library
LEAGUE HELP?
The West End Literacy League Volunteer your time as a tutor in the
(WELL) is a partnership between West End Literacy League. Tutor
Training Workshops are offered
the, Rancho Cucamonga and monthly.
Upland Public LiBraries to provide
free adult lite_racy services to the Re'~er students, tutgrs and other
community, volunteers to your local literacy
program.
Offer in-kind services such as
printing, copying, refresh~nents for
meetings, or other services.
Contribute funds, materi~/ls,
equipment or your time to
fupdraising campaigns.
FAMILIES FOR LITERACY
ONE-TO-ONE TUTORING
Families for I~iteracy services are
The literacy program can help ' available' to adults who are enrolled
English-speaking adults improve in the literacy program and who
their basic reading and writing have pre-sehbol ,children. This
skills. Adult learners are matched exciting program is designed to
with trained' volunteers-for free break the illiteracy cycle by
one-to-one tutoring. Instruction is showing parents how to read to
based on the learner's needs and their children and introduce books
goals, into the home.
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
First Thursday
7:00 p.m.
November 5, 1998
Civic Center
Council Chambers
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Diane Williams, Mayor Pro Tom
Paul Biane, Coancilmember
James V. Curatalo, Councilmember
Bob Dntton, Councilmcmber
Boardmembers
Robert Howdyshell, President
Edward E. Swistock, President Pro Tem
Donna Bradshaw, Boardmember
Doris Dredd-Lee, Boardmember
Joyce Womack, Boardmember
PAGE
Board of Library Trustees Agenda
Regular Meeting, November 5, 1998
A. CALL TO ORDER
1. Roll Call: Howdyshell , Bradshaw
Dredd-Lee , Swistock
and Womack
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Board at one time
without discussion. Any item may be removed-by a Boardmember or
member of the audience for discussion.
1. Approval of Minutes: September 3, 1998
October 1, 1998
October 14, 1998
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: oral report presented by staff.
2. Budget report: presented by Deborah Clark, Library Director.
3. Update on Internet and library classes: oral report presented by
Robert Karatsu, Principle Librarian.
4. Approval to conduct in-service training session for disaster 19
preparedness on December 4th, 1998. Presented by Deborah Clark,
Library Director.
5. Telethon Update: oral report presented by Deborah Clark, Library
Director.
D. BOARD BUSINESS
The following items have been requested by the Board of Library
Trustees for discussion. They are not public hearing items, although the
President may open the meeting for public input.
PAGE
! Board of Library Trustees Agenda 2
-' Regular Meeting, November 5, 1998
1. Literacy Report: oral report presented by Lori Hopkins, Literacy
Coordinator.
2. "Back to Basics" grant project: oral report presented by project staff
member Denise MacFarlane King.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Board of Library Trustees to identify_ the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Board of
Library Trustees. State law prohibits the Board from addressing any
. issue not previously included on the Agenda.
G. ADJOURNMENT
I, Vivian Garcia, Library Administrative Secretary of the City of '
Rancho Cucamonga, hereby certifld that a true, accurate copy of the
foregoing agenda was posted on Thursday, October 29, 1998, 6:00 p.m.
seventy-two (72) hours prior to the meeting per Government Code 54953
at 10500 Civic Center Drive.
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: November 5, 1998
TO: President and Members of the Board of Library Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the Minutes for September 3, 1998 and October 14, 1998.
BACKGROUND
Attached, please find the minutes for the Regular Meeting of the Library Board on September 3,
1998 taken and compiled by Library Secretary, Vivian Garcia, and the Special Joint Meeting of
October 14, 1998, taken by Deborah Clark, Library Director and compiled by Vivian Garcia,
Library Secretary.
/~ectfully 0ub i d, } /~
"- j
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on September 3, 1998, in the Council
Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 7:00 p.m. and the pledge of allegiance
was led by President Howdyshell. Present were Boardmembers Bradshaw, Dredd-Lee, Swistock and
Womack.
Also present were: Jack Lam, City Manager, Deborah Clark, Library Director, Robert Karatsu,
Principal Librarian, Renee Tobin, Children' s Services Supervisor and Vivian Garcia, Administrative
Secretary.
B. CONSENT CALENDAR
B 1. Approval of Minutes: May 7, 1998 (Bradshaw and Womack abstained)
June 4, 1998 (Bradshaw and Womack abstained)
July 2, 1998 (Womack abstained)
August 6, 1998 (Dredd Lee abstained)
MOTION: Moved by Boardmember Swistock to approve the minutes, seconded by President
Howdyshell. Motion carried 5-0.
C. BOARD BUSINESS
C 1. Oral discussion with Jack Lam, City Manager for Rancho Cucamonga regarding long term
planning process for library services.
Jack Lam, City Manager, reviewed with the Board the history of the Central Park master plan,
developed in the 80's which includes a library facility. He explained that, due to the recession in
1989, there was a drop in revenues and a utility tax was adopted in order to maintain the existing
services. Now that the recession has passed, focus is going back to the older projects, like Central
Park. The present Council wants to see Central Park developed. They are also aware of the
library's success and the needs to expand this program.
Jack Lam continued to explain that the Central Park Task Force is meeting in late September and
will start looking at the financial aspects of Central Park. He explained that Staff needs to work
closely with the community to find out what the community wants in regard to a community park.
The Council has decided to move ahead to retain a firm to help do some survey work in the
Library Board Minutes
September 3, 1998
Page 2
community to discover what the public's viewpoint is with respect to Central Park and to help define
what should be part of Central Park. This information will provide a basis for a recommendation
to the City Council for a ballot measure. This ballot measure must include building costs for
whatever facilities are desired by the public and operating costs for these facilities since annual
growth in the budget and the revenues will be inadequate to finance any kind of new program of any
scale.
Boardmember Swistock asked about the time line. Jack Lam, City Manager, responded that a ball
park estimate was 12 to 18months since the survey must be accomplished as well as the development
of a ballot measure.
Boardmember Swistock asked when the City Manager believed the survey results would be back
in to the consultant.
The response from Jack Lam was approximately 90 days.
Boardmember Dredd Lee asked ifa Boardmember or someone from the Library staffcould serve on
the Task Force?
Deborah Clark, Library Director, stated that she is already part of the city Task Force.
In conclusion, President Howdyshell thanked Jack Lam, City Manager, for his continued support for
the Library.
Jack Lam, City Manager, thanked the Library Board for the good job they have done, stating that the
Library is a success because (the City) has dynamic and supportive boardmembers.
C2. CALTAC Award Nomination: Staff recommended the Board authorize application for Inland
Empire Daily Bulletin for an award in the category of "Newspaper, .... for Outstanding Media
Coverage or Special Services to Libraries." Oral Report by Deborah Clark, Library Director.
Deborah Clark, Library Director, stated that staff recommends that the Board nominate the Inland
Empire Daily Bulletin for an award from CALTAC in the category of outstanding media support to
a library.
MOTION: Moved by President Howdyshell to approve the Inland Empire Daily Bulletin as an
applicant for the CALTAC Awards Nomination, seconded by Boardmember Swistock. Motion
carried 5-0.
C3. California Library Association Conference, November 14-17, 1998. Oral report by Deborah
Clark, Library Director.
Library Board Minutes
September 3, 1998
Page 3
Deborah Clark, Library Director, reviewed the Conference information with the Library Board,
stating that there is enough in the budget to fund two Library Boardmembers to attend.
D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Library status report: oral report presented by staff.
Deborah Clark, Library Director, gave an oral report on the Library to the Library Board. She stated
that she would like to thank Larry Temple, Administrative Services Director, Robert Bowery,
Information Services Manager and Joseph Kamrani, Senior Information System Analyst for their
support and help in helping to move the Dynix system to it's new location in the Library and for all
their support in rebuilding the firewall and reconnecting the Library to the Internet.
Robert Karatsu, Principal Librarian, gave an oral report on the statistics of the Library. He updated
the Library Board on the classes that will be offered on the Internet at the Library.
Renee Tobin, Children's Services Supervisor, gave an oral report on the children's section and the
Summer Reading Program, noting that over 2,200 children participated.
D2. Budget report: presented by Deborah Clark, Library Director.
a. Status of 1998/99 budget
b. Release of information from the Governor's Office regarding an increase of public
library foundation funds for 1998/99.
Deborah Clark, Library Director, reviewed the budget sheets with the Library Board.
Deborah Clark, Library Director, gave an oral report on the public library foundation funds
announcing that the Library will receive an additional $70,000 in funds from the State; and that the
Board will be asked to recommend to Council how to handle those additional funds.
D3. Status report on the Technology Center. Oral report presented by Robert Karatsu, Principal
Librarian.
Robert Karatsu, Principal Librarian updated the Library Board on the Technology Center announcing
that over $5,300 has been earned to date.
D4. Review and approval of Library Goals and proposed Library Plan of Service for 1998/99.
Presented by Deborah Clark, Library Director.
Library Board Minutes
September 3, 1998
Page 4
Deborah Clark, Library Director, reviewed the Goals and Plan of Service for 1998/99 with the
Library Board.
MOTION: Moved by President Howdyshell to approve the Library Goals with the following priority
order. The motion was seconded by Boardmember Swistock. Motion carded 5-0.
Goal 1: Provide skilled, efficient and friendly service at every public service desk.
Goal 2: Plan for future growth and development.
Goal 3: Support the four service roles selected by the Board of Library Trustees
Goal 4: Search out alternative and entrpreneurial approaches to funding.
Goal 5: Initiate state of the art services using new technology in a cost effective manner.
Boardmember Dredd-Lee recommended that the Plan of Service have a component emphasizing the
library's commitment to meeting the needs of a diverse community.
MOTION: Moved by President Howdyshell to approve the Plan of Service with the addition under
Goal 3, Objective 6, "Meet the needs of our diverse population," seconded by Boardmember Dredd
Lee. Motion carried 3-0-1 (with Howdyshell absent).
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Date for joint meeting with City Council.
E2. Recommendation on Public Library Funds
E3. Telethon
E4. Literacy Update
F. COMMUNICATIONS FROM TItE PUBLIC
None
Library Board Minutes
September 3, 1998
Page 5
G. ADJOURNMENT
MOTION: Moved by President Howdyshell to adjourn to Th~sday, October 1, 1998 at 7:00 p.m.
in the Council Chambers at the City o£Rancho Cucamonga, seconded by Boardmember Womack
Motion carried, $-0. The meeting adjourned at 8:15 p.m.
Respect fully .submitted, ,
Vivian Garcia
Administrative Secretary
Approved:
6
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, October 1, 1998, at 7:00 p.m. in the Council Chambers at the City of Rancho Cucamonga,
located at 10500 Civic Center Drive, Rancho Cucamonga, California.
The meeting was canceled due to lack of quorum.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES AND
LIBRARY FOUNDATION BOARD
Special Joint Meeting
A. CALL TO ORDER
A special joint meeting of the Library Board of Trustees and the Library Foundation Board was held
on Wednesday, October 14, 1998, in the Tri-Communities Room of the City of Rancho Cucamonga,
located atl0500 Civic Center Drive, Rancho Cucamonga, Califomia. The meeting was called to
order at 7:03 p.m. by Library Board President Howdyshell. Present were Library Boardmembers
Bradshaw, Dredd-Lee, Howdysh¢ll, Swistock and Womack; Foundation Boardmembers Barnett,
Beasley, Davies, Morrison, Pachon, Valenti and Williams.
Also present were: Deborah Clark, Library Director and Karen Schneiderwent, Circulation
Supervisor.
B. JOINT ITEMS OF DISCUSSION
BI. 1999 Library Telethon
A. Report from the Telethon Executive Committee meeting of October 13, 1998. Oral report
by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the meeting of the Telethon Executive Committee with
the Boards.
Deborah Clark, Library Director, stated that the Executive Committee recommended the Telethon
be broadcasted by Ace Cable company, unless Comcast and Ace cable are able to communicate fully
in a "live" real time situation with one another instead of the tape delay for two hours. Another
recommendation is to go back to offering more auction packages, increasing the number of the items
(big package items) to be raffled.
Deborah Clark, Library Director, stated that one of the Foundation Boardmembers had asked about
Sunday being added. She explained the production cost would be an additional $1,000; but there
would not be a problem to adding another day to the Telethon if so desired by the Board.
B. Development of 1999 Telethon Goals and Objectives. Discussion led by Foundation
President Paula Pachon and Deborah Clark, Library Director.
After discussion, the Boards agreed to the following days and hours for the 1999 Telethon, Friday
from 7 p.m. to 10:00 p.m., Saturday from 2 p.m. to 10:00 p.m. and Sunday 1 p.m. to 5 p.m. for a
total of 17 hours.
Library Board and Library Foundation Minutes
October 14, 1998
Page 2
Staff will review the closing hours for the Trivia Challenge.
President Pachon started the discussion on Goals. After discussion, the Boards decided that the 1999
Goals would be:
Raise a minimum of $22,00 in pre-pledges.
Raise a minimum of $55,000 for the event.
Broadcast a Telethon for 17 hours over 3 days.
Broadcast over one network.
Recruit 15 community leaders as VIP phone bank fund raisers.
Boardmember Beasley requested to have a pre-taping to showcase the statue in the children's area
and the Friend's Bookstore.
Staff recommended adding a library segment pre-taped supporting the planned giving program and
one on the Children's Leuming Center.
Deborah Clark, Library Director, stated that staff recommended the theme, "Kids Connect at the
Library" once again for the Telethon.
C. Subcommittee opportunities. Report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director reviewed the subcommittees with the Boards. Staff is
recommending elimination of the following subcommittees: Youth Talent, Professional
Entertainment/Celebrity Guests, Marketing and Publicity and Logistics.
President Pachon asked for volunteers to the existing subcommittees.
Boardmember Valenti asked to be placed on the Canister Subcommittee.
Boardmembers Swistock, Dredd-Lee volunteered to help Foundation members Paula Pachon and
Rebecca Davies on the School Involvement Subcommittee.
D. Telethon Kick-off Celebration: Holiday Open House at the Filipi Winery, December 3, 1998.
Volunteers sought for subcommittee. Oral report by Deborah Clark, Library Director.
Deborah Clark, Library Director, stated that Gino stated that the Filipi winery would be very happy
to provide their site for the Holiday Open House in December. A subcommittee is requested from
the Boards.
Boardmembers Barnett, Bradshaw and Pachon volunteered to be on the subcommittee.
Library Board and Library Foundation Minutes
October 14, 1998
Page 3
B2. Joint meeting with the City Council. Invitation from Library Board President Robert
Howdyshell to join the Library Board at a joint meeting of the Library support organizations with
the City Council to discuss future libr~-y expansion of services and facilities.
President Howdyshell invited the Library Foundation Board to be part of the joint meeting with City
Council. Discussion on planning issues to be discussed at the joint meeting followed.
C. COMMUNICATIONS FROM THE PUBLIC FOR THE FOUNDATION BOARD
None
D. ADJOURNMENT OF THE FOUNDATION BOARD
MOTION: Moved by Boardmember Williams to adjourn the Library Foundation Board, seconded
by Boardmember Barnett. Motion carried 8-0-1 with Brown absent.
E. LIBRARY BOARD BUSINESS
El. Acceptance of Library Services and Technology Act Grant of $48,000 for the purpose of
creating a "Back to Basics" tutoring program for elementary aged children. Presented by
Deborah Clark, Library Director.
Deborah Clark, LibraE~ Director, stated that staff did receive notification from the State granting
approval for the "Back to Basics" grant to the Library. Staff has hired Denise MacFarland King for
the part-time staff position.
E2. Approval to eliminate the current fee of $35 for subscribing to the Magazine Index Reference
Center as a dial-up option. Presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed staff's request to eliminate the $35 fee for the Magazine
Index.
MOTION: Moved by President Howdyshell to eliminate the $35 fee, seconded by Boardmember
Swistock. Motion carried 5-0.
E3. Consideration of request to eliminate "renewal" fee for books on tape. Presented by Deborah
Clark, Library Director.
10
Library Board and Library Foundation Minutes
October 14, 1998
Page 4
Deborah Clark, Library Director, stated staff recommends to provide one free renewal for books on
tape and the item(s) to be returned after that on the due date.
MOTION: Moved by President Howdyshell to eliminate the renewal fee for books on tape, seconded
by Boardmember Bradshaw. Motion carried 5-0.
E4. Approval to allow Joe Milazzo access to the library only when accompanied by guardian for
a period of one year. Presented by Deborah Clark, Library Director.
E5. Approval to allow Marcellus Cathcart and Jonathan Delao access to the library only when
accompanied by a parent for a period of one month. Presented by Deborah Clark, Library
Director.
Deborah Clark, Library Director, explained that while all parents were invited to the meeting, both
by letter and personal phone calls, none were present. She reviewed with the Library Board the
behaviors of the youngster that prompted expulsion.
MOTION: Moved by President Howdyshell to approval Item E4 and E5, seconded by Boardmember
Swistock. Motion carried 5-0.
F. COMMUNICATIONS FROM THE PUBLIC
None
G. ADJOURNMENT OF THE I,IRRARY BOARD
MOTION: Moved by Boardmember to adjourn to November 5, 1998, seconded by Boardmember
Bradshaw. Motion carried, 5-0. The meeting adjourned at 8:45 p.m.
Respectfully submitted,
Vivian Oarcia
Administrative Secretary
Approved:
CITY OF RANCHOCUCAMONGA
STAFF REPORT
DATE: November 5, 1998
TO: President and Members of the Board of Library Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 1998/99 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled Revenue Report July-October 1998 available at the meeting.
Schedule B, titled "Balance Sheet July FY 1998/99" available at the meeting.
Schedule C*, titled "Library Expenditures 1998/99" is an accounting of all funds expended so far
this fiscal year, showing 30% of library funds expended or encumbered at 33% into the fiscal
year. Also included are the expenditure figures for Literacy and Redevelopment Agency funds.
Q~ctfully submitted, .~,,
~iebbr° rar ~hEK. ;Y( ~o r~__~J
* Funds encumbered through October 28, 1998.
LIBRARY EXPENDITURES JUL AUG SEP OCT TOTALS SPENT PE FUNDS % % OF
'1998/99 CATEGOR REMAININ SPENTYEAR
PERSONNEL 33%
1100 REGULAR SALARIES $450,530 $34,009 $33,960 $33,707 $33,931 $135,607 $135,607 $314,923 30%
1200 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 $0 ERR
1300 PART TIME SALARIES $258,380 $19,858 $18,931 $23,915 $21,730 $84,434 $84,434 $173,946 33%
1900 FRINGE BENEFITS $174,290 $14,524 $14,524 $14,524 $14,524 $58,096 $58,096 $116,194 33%
TOTAL PERSONNEL $883,200 $68,391 $67,414 $72,147 $70,185 $278,137 $278,137 $608,063 31%
OPERATIONS
3100 TRAVEL & MEETINGS $4,000 $1,986 $2,044 49%
ALA Conference $0
Karatsu-workshops $0
Meeting Supplies $0
California Air Tickets $424 $424
ILS Workshops $50 $50
CLA Conference $1,482 $1,482
CLA Legislative Day $0
3300 MILEAGE $5,000 $487 $4,513 10%
Auto Allowance $4,200 $350 $29 $5 $384 $384 $3,816 9%
Reimbursement $800 $0 $103 $697 13%
Garcia $22 $9 $32 o~
Pages $20 $25 $45 ~
Manela $10 $10 c
Corwin $0 ~
Tobin $16 $16 c~
3900 MAINTENANCE/OPER $160,330 $65,156 $95,174 41%
Visa $0
Cash Receipts $0
Printing/Postage $2,000 $0 $1,358 $642 68%
Printing $1,349 $1,349
Postage $8 $8
Office Supplies $18,000 $0 $7,971 $10,029 44%
Cataloging Supplies $3,158 $154 $1,783 $1,627 $6,722
Computer Table $372 $372
Photography $106 $63 $44 $212
8 Ave. graphics $0
Office Depot $0
Office machine repair $56 $233 $288
Letterhead $0
Miscellaneous $56 $146 $202
Petty Cash $0
Computer supplies $42 $42
Stationary $0
Federal Express $22 $17 $16 $55
Board Supplies $79 $79
Special Program Supplies $8,000 $1,638 $6,362 20%
Children's Supplies $77 $48 $36 $163
Children's Programs - Friends $4 $4
Administration Office supplies $0
Tech Center $0
Moving message sign $0
Summer Reading Program (FR) $692 $355 $1,047
Foundation Expenses $0
Literacy Projects $0
Volunteer Supplies $43 $259 $122 $424
Reference On-line $0
Advertising/Promotions $0 $0 $0 ERR
National Library Week - Friends $0
Recruitments $0
Telethon $0
Float (Friends funded) $0
Books/Materials $116,830 $50,701 $66,129 43%
Bookstore rush $15 $1,000 $1,015
Childrens Books $1,384 $12 $369 $7,211 $8,975
Adult Books $19,434 $254 $6,331 $26,019
Reference Books $572 $441 $124 $183 $1,320
Reference CD's $750 $750
Cimulating Instructional CD's $0
Large Print Books - Friends $2,211 $2,211
Books on Tape - Friends $4,099 $12 $500 $16 $4,627
Video $152 $1,000 $631 $1,888 $3,671
CD's (music) $2,013 $2,013
Spanish Language $100 $100
Magazines/Publications $10,000 $2,138 $41 $2,179 $2,179 $7,821 22%
Training $5,000 $310 $310 $310 $4,690 6%
Bindery $1,000 $1,000 $1,000 $1,000 $0 100%
3932 Equipment MaintJDeprec. $4,440 $0 $0 $4,440 0%
3933 Emergency Equip. Rental $380 $0 $0 $380 0%
3956 DUES $2,100 $0 $1,459 $641 69%
American Library Assoc. $450 $0 $0 $450 0%
MCLS Associate Membership $150 $150 $150 $150 $0 100%
California Library Assoc. $0 $85 $85 $85 ($85) ERR
Inland Library system $1,500 $1,184 $1,184 $1,184 $316 79%
CALTAC 0 $40 $40 $40 ($40) ERR
3960 GENERAL LIABILITY $4,220 $0 $0 $4,220 0%
6028 CONTRACT SERVICES $184,460 $41,798 $142,652 23%
Encumbrances $0
Offic Equip/Maintenance $6,000 $0 $3,700 $6,000 62%
Xerox Fund $3,700 $3,700
Book Processing $25,000 $0 $0 $25,000 0%
OCLC $0 $76 $500 $576 ($576) ERR
Landscape Maintenance $6,450 $437 $437 $465 $1,339 $1,339 $5,111 21%
S.B. County $100,000 $0 $0 $100,000 0%
Collection Agency $9,000 $0
Technology Maintenance $3,000 $2,928 $2,928 $2,928 $72 98%
Telephone Maintenance $3,000 $2,772 $2,772 $2,772 $228 92%
Computer Tech Services $32,000 $30,483 $30,483 $30,483 $1,517 95%
8019 TELEPHONE $15,000 $5,182 $9,848 34%
989-8277 (Rotary line) $355 $308 $311 $231 $1,204
181-1185 (T1 line) $221 $221 $221 $664
948-9900 $455 $439 $452 $1,345
476-2793 (ISDN Line) $440 $217 $218 $218 $1,093
980-0871 (EMS & Security) $57 $57 $56 $57 $227
980-4361 (Elevator) $28 $28 $28 $28 $112
987-3271 (Irrigation Sprink.) $24 $24 $24 $24 $95
987-9671 $0
989-6904 (Public Fax) $30 $32 $62
MCI $351 $351
8021 WATER UTILITIES $4,000 $797 $3,203 20%
Inside Use $325 $325
Landscaping $435 $435
Fireline water $37 $37
8022 ELECTRIC UTILITIES $48,000 $4,990 $4,889 $4,783 $14,662 $'14,662 $33,338 3'1%
CAPITAL OUTLAY $0
7047 COMPUTER EQUIPMENT $32,000 $0 $0 $32,000
TOTAL LIBRARYBUDGET $'1,347,120 $218,146 $147,961 $159,173 $162,461 $687,740 $409,603 $937,517 30%
LITERACY EXPENDITURES JUL AUG SEP OCT SPENT PE FUNDS % % OF
1998/99 CATEGOR REMAININ SPENT YEAR
CITY VERSION
PERSONNEL 33%
1100 REGULAR SALARIES $25,130 $1,834 $1,834 $1,834 $2,158 $7,659 $17,471 30%
1900 FRINGE BENEFITS $9,300 $775 $775 $775 $775 $3,100 $6,200 33%
TOTAL PERSONNEL $34,430 $2,609 $2,609 $2,609 $2,933 $10,759 $23,671 31%
OPERATIONS
3100 TRAVEL & MEETINGS $800 $7 $630 $133 $770 $30 96%
3300 MILEAGE $670 $124 $124 $546 19%
3900 MAINTENANCEIOPER $2,500 $2,500 0%
Printing/Postage $0
Printing $500 $0
Postage $0
Office Supplies $1,000 $23 $627 $649 $351 65%
Instructional Materials $1,000 $120 $75 $48 $179 $423 $577 42%
5910 LIBRARY OVERHEAD $4,000 $4,000 $4,000 $0 100%
6028 CONTRACT SERVICES $46,730 0%
Literacy Coordinator $46,730 $3,786 $3,786 $3,786 $3,786 $15,144 $31,586 32%
Tutor Training $0
TOTAL LITERACY BUDGET $89,130 $10,402 $6,395 $7,149 $6,852 $30,797 $58,333 35%
REDEVELOPMENT EXPENDITURES
FY 1998199 TOTALS FUNDS % % OF
JUL AUG SEP OCT SPENT REMAINING SPENT YEAR
OPERATIONS 33%
Maintenance/Operations $50,000 $36,359 27%
Books $646 $646
LA Times for LAN $860 $860
Magazine Index $0
SIRS Researcher $1,455 $1,455
BIP on Disc $1,783 $1,783
West Codes $1,413 $1,413
Value line $570 $570
Computer/Printer $6,152 $6,152
Internet Portable Workstation $337 $337
Morningstar $425 $425
Sub Total $2,025 $3,627 $1,838 $6,152 $13,641
Contract Services $20,000 $0 $20,000
Planning, Survey & Design $10,000 $0 $10,000
CAPITAL OUTLAY
Project Improvement Costs $13,700 $0 $13,700
Fixed Asset Acquisition $20,000 $18,583 7%
Paperback Rack $1,417 $1,417
Sub Total $1,417 $0 $0 $1,417
TOTALS $113,700 $3,441 $3,627 $1,838 $6,152 $15,058 $98,642 13%
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: November 5, 1998
TO: President and Members of the Library Board of Tmstees
Jack Lam, A.I.C.P., City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: IN-SERVICE TRAINING SESSION
RECOMMENDATION:
That the Library Board approve closing the Library on Friday, December 4th, allowing Library
Staffto conduct a full 8 hour in-service session on Disaster Preparedness.
BACKGROUND:
In August, the Library Board approved closing two days during the fiscal year to conduct in-
service training on the following topics: Disaster Preparedness, Customer Service Excellence and
Planning.
While September 4th, the Friday prior to Labor day, was originally targeted and approved for
closure, staff was unable to obtain a facilitator for that date, due to the impact of the long
weekend. Therefore, staffis recommending December 4th as the new target date. This date,
kicking off the Winter holidays, also has a history of low circulation and information transactions
over the past four years.
After working with the Disaster Preparedness Department, an entire 8 hour day is deemed
necessary for this training. Therefore, staff proposes the second session, to be held on a date yet
to be identified in late Spring, be a Customer Service session.
FISCAL IMPACT:
Funds are budgeted for the event. This training session, since it will be conducted by city staff,
will come in under $100 for incidental expenses.
K.rct fully s'ubmi;tt e'tl'
19