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HomeMy WebLinkAbout1998/10/14 - Minutes - Library Board of Trustees - Special Jt w/Fdn CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES AND LIBRARY FOUNDATION BOARD Special Joint Meeting A. CALL TO ORDER A special joint meeting of the Library Board of Trustees and the Library Foundation Board was held on Wednesday, October 14, 1998, in the Tri-Communities Room of the City of Rancho Cucamonga, located atl0500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:03 p.m. by Library Board President Howdyshell. Present were Library Boardmembers Bradshaw, Dredd-Lee, Howdyshell, Swistock and Womack; Foundation Boardmembers Barnett, Beasley, Davies, Morrison, Pachon, Valenti and Williams. Also present were: Deborah Clark, Library Director and Karen Schneiderwent, Circulation Supervisor. B. JOINT ITEMS OF DISCUSSION BI. 1999 Library Telethon A. Report from the Telethon Executive Committee meeting of October 13, 1998. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the meeting of the Telethon Executive Committee with the Boards. Deborah Clark, Library Director, stated that the Executive Committee recommended the Telethon be broadcasted by Ace Cable company, unless Comcast and Ace cable are able to communicate fully in a "live" real time situation with one another instead of the tape delay for two hours. Another recommendation is to go back to offering more auction packages, increasing the number of the items (big package items) to be raffled. Deborah Clark, Library Director, stated that one of the Foundation Boardmembers had asked about Sunday being added. She explained the production cost would be an additional $1,000; but there would not be a problem to adding another day to the Telethon if so desired by the Board. B. Development of 1999 Telethon Goals and Objectives. Discussion led by Foundation President Paula Pachon and Deborah Clark, Library Director. After discussion, the Boards agreed to the following days and hours for the 1999 Telethon, Friday from 7 p.m. to 10:00 p.m., Saturday from 2 p.m. to 10:00 p.m. and Sunday 1 p.m. to 5 p.m. for a total of 17 hours. Library Board and Library Foundation Minutes October 14, 1998 Page 2 Staff will review the closing hours for the Trivia Challenge. President Pachon started the discussion on Goals. After discussion, the Boards decided that the 1999 Goals would be: Raise a minimum of $22,000 in pre-pledges. Raise a minimum of $55,000 for the event. Broadcast a Telethon for 17 hours over 3 days. Broadcast over one network. Recruit 15 community leaders as VIP phone bank fund raisers. Boardmember Beasley requested to have a pre-taping to showcase the statue in the children's area and the Friend's Bookstore. Staff recommended adding a library segment pre-taped supporting the planned giving program and one on the Children's Learning Center. Deborah Clark, Library Director, stated that staff recommended the theme, "Kids Connect at the Library" once again for the Telethon. C. Subcommittee opportunities. Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director reviewed the subcommittees with the Boards. Staff is recommending elimination of the following subcommittees: Youth Talent, Professional Entertainment/Celebrity Guests, Marketing and Publicity and Logistics. President Pachon asked for volunteers to the existing subcommittees. Boardmember Valenti asked to be placed on the Canister Subcommittee. Boardmembers Swistock, Dredd-Lee and Womack volunteered to help Foundation members Paula Pachon and Rebecca Davies on the School Involvement Subcommittee. D. Telethon Kick-off Celebration: Holiday Open House at the Filipi Winery, December 3, 1998. Volunteers sought for subcommittee. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that Gino stated that the Filipi winery would be very happy to provide their site for the Holiday Open House in December. A subcommittee is requested from the Boards. Boardmembers Barnett, Bradshaw and Pachon volunteered to be on the subcommittee. Library Board and Library Foundation Minutes October 14, 1998 Page 3 B2. Joint meeting with the City Council. Invitation from Library Board President Robert Howdyshell to join the Library Board at a joim meeting of the Library support organizations with the City Council to discuss future library expansion of services and facilities. President Howdyshell invited the Library Foundation Board to be part of the joint meeting with City Council. Discussion on planning issues to be discussed at the joint meeting followed. C. COMMUNICATIONS FROM THE PUBLIC FOR THE FOUNDATION BOARD None D. ADJOURNMENT OF THE FOUNDATION BOARD MOTION: Moved by Boardmember Williams to adjourn the Library Foundation Board, seconded by Boardmember Barnett. Motion carried 8-0-1 with Brown absent. E. LIBRARY BOARD BUSINESS E 1. Acceptance of Library Services and Technology Act Grant of $48,000 for the purpose of creating a "Back to Basics" tutoring program for elementary aged children. Presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that staff did receive notification from the State granting approval for the "Back to Basics" gram to the Library. Staff has hired Denise MacFarland King for the part-time staff position. E2. Approval to eliminate the current fee of $35 for subscribing to the Magazine Index Reference Center as a dial-up option. Presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed staff's request to eliminate the $35 fee for the Magazine Index. MOTION: Moved by President Howdyshell to eliminate the $35 fee, seconded by Boardmember Swistock. Motion carried 5-0. E3. Consideration of request to eliminate "renewal" fee for books on tape. Presented by Deborah Clark, Library Director. Library Board and Library Foundation Minutes October 14, 1998 Page 4 Deborah Clark, Library Director, stated staff recommends to provide one free renewal for books on tape and the item(s) to be returned after that on the due date. MOTION: Moved by President Howdyshell to eliminate the renewal fee for books on tape, seconded by Boardmember Bradshaw. Motion carried 5-0. E4. Approval to allow Joe Milazzo access to the library only when accompanied by guardian for a period of one year. Presented by Deborah Clark, Library Director. E5. Approval to allow Marcellus Cathcart and Jonathan Delao access to the library only when accompanied by a parent for a period of one month. Presented by Deborah Clark, Library Director. Deborah Clark, Library Director, explained that while all parents were invited to the meeting, both by letter and personal phone calls, none were present. She reviewed with the Library Board the behaviors of the youngster that prompted expulsion. MOTION: Moved by President Howdyshell to approval Item E4 and E5, seconded by Boardmember Swistock. Motion carried 5-0. F. COMMUNICATIONS FROM THE PUBLIC None G. ADJOURNMENT OF THE LIBRARY BOARD MOTION: Moved by Boardmember to adjourn to November 5, 1998, seconded by Boardmember Bradshaw. Motion carried, 5-0. The meeting adjourned at 8:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: March 4, 1999