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Home My WebLink About1999/03/04 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capscity, on -~L~)/~-~Z~- /~F~ , at ~//OOp~1 , I posted a true and Correct copy of the neeting ag.nda dat,~ ~J"~,, /?~f ,~ ~osoo civic --Cen~er Drive, ~ancho Cucanonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on DEBORAH KAYE CLARK, LIBRARY IiNiG~ "iL:: .'..:? City of Rancho Cucsmonga lvlan Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 7:00 p.m. March 4, 1999 Civic Center Council Chambers 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tern Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember Boardmembers Robert Howdyshell, President Edward E. Swistock, President Pro Tern Donna Bradshaw, Boardmember Doris Dredd-Lee, Boardmember Joyce Womack, Boardmember ,~ PAGE Board of Library Trustees Agenda Regular Meeting, March 4, 1999 1 A. CALL TO ORDER 1. Roll Call: Howdyshell , Bradshaw Drcdd-Lee , Swistock __ and Womack B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time _ without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of Minutes: October 14, 1998 1 December 3, 1998 January 7, 1999 February 4, 1999 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: oral report presented by staff. 2. Budget report: presented by Deborah Clark, Library Director. ~_l 3. U~date on "Back to Basics" grants: oral report presented by Staff. 4. Telethon Update: oral report presented by Deborah Clark, Library Director. .~ PAGE Board of Library Trustees Agenda 2 Regular Meeting, March 4, 1999 D. BOARD BUSINESS The following items have been requested by the Board of Library Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Joint Meeting with City Council: oral report presented by Deborah Clark, Library Director. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING - This is the time for the Board of Library Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Board of Librhry Trustees. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, February 25, 1999, 6:00 p.m. seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: March 4, 1999 TO: President and Members of the Board of Library Trustees Jack Lam, AICP, City Manager FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval o£the minutes of the regular meetings of the Board o£ Library Trustees £or October 14 and December 3, 1998 and January 7 and February 4, 1999. BACKGROUND Attached, please find the minutes for the regular meetings of the Library Board of Trustees listed above, taken and compiled by Library Administrative Secretary Vivian Garcia. CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES AND LIBRARY FOUNDATION BOARD Special Joint Meeting A. CALL TO ORDER A special joint meeting of the Library Board of Trustees and the Library Foundation Board was held on Wednesday, October 14, 1998, in the Tri-Communities Room of the City of Rancho Cucamonga, located at10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:03 p.m. by Library Board President Howdyshell. Present were Library Boardmembers Bradshaw, Dredd-Lee, Howdyshell, Swistock and Womack; Foundation Boardmembers Barnett, Beasley, Davies, Morrison, Pachon, Valenti and Williams. Also present were: Deborah Clark, Library Director and Karen Schneiderwent, Circulation Supervisor. B. JOINT ITEMS OF DISCUSSION B 1. 1999 Library Telethon A. Report from the Telethon Executive Committee meeting of October 13, 1998. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the meeting of the Telethon Executive Committee with the Boards. Deborah Clark, Library Director, stated that the Executive Committee recommended the Telethon be broadcasted by Ace Cable company, unless Comcast and Ace cable are able to communicate fully in a "live" real time situation with one another instead of the tape delay for two hours. Another recommendation is to go back to offering more auction packages, increasing the number of the items (big package items) to be raffled. Deborah Clark, Library Director, stated that one of the Foundation Boardmembers had asked about Sunday being added. She explained the production cost would be an additional $1,000; but there would not be a problem to adding another day to the Telethon if so desired by the Board. B. Development of 1999 Telethon Goals and Objectives. Discussion led by Foundation President Paula Pachon and Deborah Clark, Library Director. After discussion, the Boards agreed to the following days and hours for the 1999 Telethon, Friday from 7 p.m. to 10:00 p.m., Saturday from 2 p.m. to 10:00 p.m. and Sunday 1 p.m. to 5 p.m. for a total of 17 hours. 2 Library Board and Library Foundation Minutes October 14, 1998 Page 2 Staff will review the closing hours for the Trivia Challenge. President Pachon started the discussion on Goals. After discussion, the Boards decided that the 1999 Goals would be: Raise a minimum of $22,000 in pre-pledges. Raise a minimum of $55,000 for the event. Broadcast a Telethon for 17 hours over 3 days. Broadcast over one network. Recruit 15 community leaders as VIP phone bank fund raisers. Boardmember Beasley requested to have a pre-taping to showcase the statue in the children's area and the Friend's Bookstore. Staff recommended adding a library segment pre-taped supporting the planned giving program and one on the Children's Learning Center. Deborah Clark, Library Director, stated that staff recommended the theme, "Kids Connect at the Library" once again for the Telethon. C. Subcommittee opportunities. Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director reviewed the subcommittees with the Boards. Staff is recommending elimination of the following subcommittees: Youth Talent, Professional Entertainment/Celebrity Guests, Marketing and Publicity and Logistics. President Pachon asked for volunteers to the existing subcommittees. Boardmember Valenti asked to be placed on the Canister Subcommittee. Boardmembers Swistock, Dredd-Lee and Womack volunteered to help Foundation members Paula Pachon and Rebecca Davies on the School Involvement Subcommittee. D. Telethon Kick-off Celebration: Holiday Open House at the Filipi Winery, December 3, 1998. Volunteers sought for subcommittee. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that Gino stated that the Filipi winery would be very happy to provide their site for the Holiday Open House in December. A subcommittee is requested from the Boards. Boardmembers Barnett, Bradshaw and Pachon volunteered to be on the subcommittee. Library Board and Library Foundation Minutes October 14, 1998 Page 3 B2. Joint meeting with the City Council. Invitation from Library Board President Robert Howdyshell to join the Library Board at a joint meeting of the Library support organizations with the City Council to discuss future library expansion of services and facilities. President Howdyshell invited the Library Foundation Board to be part of the joint meeting with City Council. Discussion on planning issues to be discussed at the joint meeting followed. C. COMMUNICATIONS FROM THE PUBLIC FOR THE FOUNDATION BOARD None D. ADJOURNMENT OF THE FOUNDATION BOARD MOTION: Moved by Boardmember Williams to adjourn the Library Foundation Board, seconded by Boardmember Barnett. Motion carried 8-0-1 with Brown absent. E. LIBRARY BOARD BUSINESS E 1. Acceptance of Library Services and Technology Act Grant of $48,000 for the purpose of creating a "Back to Basics" tutoring program for elementary aged children. Presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that staff did receive notification from the State granting approval for the "Back to Basics" grant to the Library. Staff has hired Denise MacFarland King for the part-time staff position. E2. Approval to eliminate the current fee of $35 for subscribing to the Magazine Index Reference Center as a dial-up option. Presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed staff's request to eliminate the $35 fee for the Magazine Index. MOTION: Moved by President Howdyshell to eliminate the $35 fee, seconded by Boardmember Swistock. Motion carried 5-0. E3. Consideration of request to eliminate "renewal" fee for books on tape. Presented by Deborah Clark, Library Director. 4 Library Board and Library Foundation Minutes October 14, 1998 Page 4 Deborah Clark, Library Director, stated staff recommends to provide one free renewal for books on tape and the item(s) to be returned after that on the due date. MOTION: Moved by President Howdyshell to eliminate the renewal fee for books on tape, seconded by Boardmember Bradshaw. Motion carried 5-0. E4. Approval to allow Joe Milazzo access to the library only when accompanied by guardian for a period of one year. Presented by Deborah Clark, Library Director. E5. Approval to allow Marcellus Cathcart and Jonathan Delao access to the library only when accompanied by a parent for a period of one month. Presented by Deborah Clark, Library Director. Deborah Clark, Library Director, explained that while all parents were invited to the meeting, both by letter and personal phone calls, none were present. She reviewed with the Library Board the behaviors of the youngster that prompted expulsion. MOTION: Moved by President Howdyshell to approval Item E4 and E5, seconded by Boardmember Swistock. Motion carried 5-0. F. COMMUNICATIONS FROM THE PUBLIC None ***** G. ADJOURNMENT OF THE LIBRARY BOARD MOTION: Moved by Boardmember to adjourn to November 5, 1998, seconded by Boardmember Bradshaw. Motion carried, 5-0. The meeting adjourned at 8:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, December 3, 1998, at 7:00 p.m. in the Council Chambers at the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Due to the Holiday Open House on December 3 at Filippi Winery, no regular meeting was held. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 6 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on January 7, 1999, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:01 p.m. and the pledge of allegiance was led by President Howdyshell. Present were Boardmembers Dredd Lee and Womack. Also present were: Deborah Clark, Library Director, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Services Supervisor and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR B1. Approval of Minutes: November 5, 1998 (Dredd Lee abstained) December 3, 1998 MOTION: Moved by President Howdyshell to approve the consent calendar, seconded by Boardmember Dredd Lee. Motion carried 3-0-2 (with Bradshaw and Swistock absent). C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Library Status Report: oral report presented by staff. Deborah Clark, Library Director, gave an oral report on the status of the Library. Renee Tobin, Children's Services Supervisor, stated that the children's department had been working on a resource book for the ILS Summer Reading Program. She also stated that this past summer under the supervision of Jacquie Cox, Page II, the volunteers started alphabetizing picture books. The staff and the public has been very appreciative of this expanded service. Deborah Clark, Library Director, stated that 105 to 110 hours per month of volunteer time was used to achieve alphabetizing the picture books. Robert Karatsu, Principal Librarian, stated that December was a quiet month. Staffhad presented two HTML Web classes in December and were planning on having more offered after March. 7 Library Board Minmes January 7, 1999 Page 2 C2. Budget Report: presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget sheets with the Library Board. C3. Update on "Back to Basics" grant: oral report presented Staff. Renee Tobin, Children's Supervisor, stated that she and Loft Hopkins had interviewed and selected Marsha Bracco as the new staff person to coordinate the Back to Basics grant. She is a junior high teacher and is very enthusiastic about the position. She stated that staffwill be mailing brochures to schools very soon. The times for the program will 3:30 p.m. to 7:00 p.m. The ages of the students are 7 to 12. The tutors will have one and half hour shifts with two or three students. C4. Telethon Update: oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the packets with the Board. She thanked Michelle Perera, Reference Librarian, for designing the website page on the disc inside of the packet. Staffis plalming the addition of a Jr. Trivia contest for the Telethon. D. BOARD BUSINESS D 1. Joint Meeting with City Council: oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that there is to be a Goals session with Council in January, followed by one for staff. She will send a newsletter stating the results of the planning session. Information from this session will help with the joint meeting. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E 1. Telethon. E2. Update on Policies for the Library. E3. Update on Back to Basics grant. Library Board Minutes January 7, 1999 Page 3 F. COMMUNICATIONS FROM THE PUBLIC Robert Daylon of Rancho Cucamonga High School asked about the Trivia Teams for students. Robert Karatsu, Principal Librarian, explained to him how to enter a Team for the Telethon. G. ADJOURNMENT MOTION: Moved by Boardmember Dredd Lee to adjourn to Thursday, February 4, 1999 at 7:00 p.m. in the Council Chambers at the City of Rancho Cucamonga, seconded by President Howdyshell. Motion carried, 3-0-2 (with Bradshaw and Swistock absent). The meeting adjourned at 7:41 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, February 4, 1999, at 7:00 p.m. in the Council Chambers at the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: lo CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: March 4, 1999 TO: President and Members of the Board of Library Trustees Jack Lam, AICP, City Manager FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF 1998/99 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled Revenue Report, January 1999 attached, February 1999 available at the meeting. Schedule B, titled "Balance Sheet February FY 1998/99" available at the meeting. Schedule C*, titled "Library Expenditures 1998/99" is an accounting of all funds expended so far this fiscal year, showing 64% of library funds expended or encumbered at 67% into the fiscal year. Also included are the expenditure figures for Literacy and Redevelopment Agency funds. ~~mitted, )0~ * Funds encumbered through February 25, 1999. Schedule A REVENUE REPORT FINES MEDIA LIBRARY REF REFUNDS January 1999 & FEES RENTALS SALES SERV. January 1 - CLOSED January 2 & 3 $478.23 $291.55 $5.56 $0.00 $40.00 $0.00 $0.00 $0.00 $0.00 January 4 $766.40 $153.16 $2.78 $0.00 $0.00 January 5 $853.11 $164.24 $2.78 $11.30 $40.00 January 6 $559.99 $185.90 $0.00 $0.00 $0.00 January 7 $393.50 $161.78 $6.00 $0.00 $0.00 January 8 $326.85 $132.54 $0.00 $0.00 $0.00 January 9 & 10 $611.44 $308.92 $0.00 $0.00 $40.00 $0.00 $0.00 $0.00 $0.00 $0.00 January 11 $696.90 $185.44 $2.78 $0.00 $40.00 January 12 $545.97 $152.04 $8.34 $0.00 $40.00 January 13 $598.75 $173.43 $0.00 $0.00 $0.00 January 14 $480.34 $208.80 $0.00 $0.00 $40.00 January 15 $233.75 $138.36 $0,00 $2.00 $40.00 January 16 & 17 $557,04 $408.19 $0.00 $8.34 $40.00 $0.00 $0.00 $0.00 $0.00 January 18 - CLOSED January 19 $525.39 $249.52 $0.00 $6.00 $40.00 January 20 $571.35 $245.08 $0.00 $2.00 $40.00 January 21 $554.13 $204.88 $0.00 $4.00 $100.00 January 22 $417.55 $145.54 $0.00 $0.00 $40.00 January 23 & 24 $696.84 $372.95 $0.00 $3.00 $20.00 $0.00 $0.00 $0.00 $0.00 $40:00 January 25 $666.04 $183.85 $0.00 $2.00 January 26 $397.70 $184.94 $0.00 $5.57 $180.00 January 27 $508.94 $201.65 $0.00 $0.00 $80.00 January 28 $343.15 $202.89 $5.56 $0.00 $60.00 January 29 $304.35 $146.69 $0.00 $16.00 $120.00 January 30 & 31 $570.11 $336.79 $8.35 $0.00 $60.00 $0.00 $0.00 $0.00 $0.00 $12,657.82 TOTALS: $11,557.82 $5,139.13 $42.15 $60.21 $1,100.00 January 98 TOTALS $11,176.68 $5,670.94 $53.77 $237.78 % CHANGE 3% -9% -22% -75% Dec 98 Dec 97 TOTAL LIBRARY INCOME $16,799 $17,139 98/99 Proj: Daily Average Fines $398.55 $273.24 Daily Average Media $177.13 $176.06 Daily Average Sales $1.18 $0.00 Daily Average Ref. Fees $1.51 $2.82 Daily Average APS $0.00 28.17 Includes Technology Fees of: $0.00 Includes Photocopy Fees of: $0.00 DAILY TOTALS $578.36 $480.29 GAIN/LOSS ON PRO J: $3,040 PERSONNEL EXPENSES Part time Salaries $19,249 $19,875 GAIN/LOSS ON PRO J: $626 BALANCE $3,667 Schedule B BALANCE SHEET JANUARY FY 1998/99 Revenues Earned Projected Loss/Gain Fines & Fees $57,254 $57,806 ($551) -1.0% Media Rentals $30,425 $37,246 ($6,822) -18.3% Sales $172 $0 $172 ERR APS $15,689 $5,945 $9,744 163.9% Information Services Fees $1,254 $597 $658 110.2% Misc. Revenues $0 $0 $0 Totals: $104,794 $101,594 $3,200 3.2% Part Time Salaries Spent Projected Loss/Gain $124,124 $119,250 ($4,874) Balanc_e_fo~r Year throu~g~h Janua.ry ($1,674) Projected End of the Year Donations: Received Projected Over/Under Friends $40,000 $60,000 ($10,000) Foundation $10,000 $20,000 ($10,000) LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB TOTALS SPENT PER FUNDS % % OF 1998/99 CATEGORY REMAINING SPENT YEAR PERSONNEL 67% 1100 REGULAR SALARIES $450,530 $21,068 $33,685 $33,971 $50,729 $37,027 $33,819 $33,984 $17,074 $261,357 $261,357 $189,173 58% 1200 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ERR 1300 PART TIME SALARIES $283,380 $8,423 $19,227 $23,346 $31,943 $21,046 $23,070 $19,249 $11,775 $158,080 $158,080 $125,300 56% 1900 FRINGE BENEFITS $174,290 $14,524 $14,524 $14,524 $14,524 $14,524 $14,524 $14,524 $14,524 $116,192 $116,192 $58,098 67% TOTAL PERSONNEL $908,200 $44,0'15 $67,435 $7'1,84'1 $91,'196 $72,596 $71,4t3 $67,757 $43,373 $535,629 $535,629 $372,511 59% OPERATIONS 3100 TRAVEL & MEETINGS $4,000 $3,744 $256 94% ALA Conference ($202) ($113) ($315) Urban Libraries Workshop $659 $124 $782 Karatsu-workshops $0 Meeting Supplies $43 $11 $279 $73 $42 $448 California Air Tickets $512 ($236) $276 ILS Workshops $45 $50 $95 CLA Conference $1,686 $245 $258 $2,189 CALTAC Workshop $69 $69 CLA Legislative Day $200 $200 3300 MILEAGE $5,000 $2,308 $2,692 46% Auto Allowance $4,200 $323 $323 $323 $485 $323 $323 $2,100 $2,100 $2,100 50% Reimbursement $800 $0 $208 $592 26% Garcia ($87) $22 $20 $62 $26 $27 $49 $120 Pages $29 $29 Manela $10 $8 $18 Corwin $21 $21 Tobin $9 $10 $19 3900 MAINTENANCEIOPER $t60,997 $t0t,354 $59,644 63% Visa $0 Cash Receipts $0 Printing/Postage $2,000 $0 $1,374 $626 69% Printing $1,349 $16 $1,366 Postage $8 $8 Office Supplies $18,000 $0 $12,081 $5,919 67% Cataloging Supplies $3,158 $154 $1,783 $1,627 $563 $66 $2,587 $65 $10,004 Computer Table/Book trucks $372 $234 $606 Photography $106 $63 $44 $22 $25 $258 8 Ave. graphics $0 Office Depot $0 Office machine repair $56 $233 $288 Letterhead $0 Miscellaneous $56 $146 $66 $22 $42 $199 $530 Petty Cash $0 Computer supplies $42 $119 $160 Stationary $0 Federal Express $22 $17 $16 $25 $80 Board Supplies $79 $75 $154 Special Program Supplies $8,000 $0 $2,514 $5,486 31% Children's Supplies $77 $48 $55 $4 $31 $136 $18 $369 Children's Programs - Friends $4 $5 $27 $36 Administration Office supplies $0 Tech Center $0 Moving message sign $0 Summer Reading Program (FR) $692 $355 $335 $1,382 Foundation Expenses $240 $240 Literacy Projects $0 Volunteer Supplies $43 $259 $144 $39 $484 Reference On-line $2 $2 Adve~tising/P rom orions $0 $0 $0 $0 ERR National Library Week - Friends $0 Recruitments $0 Telethon $0 Float (Friends funded) $0 Books/Materials $116,830 $0 $81,284 $35,546 70% Bookstore rush $15 $1,000 $5 $100 $1,120 Childrens Books $1,384 $12 $369 $7,211 $5,491 $5,000 $1,257 $20,723 Adult Books $19,434 $254 $6,371 $775 $10,218 $2,574 $39,625 Reference Books $572 $441 $124 $183 $194 $1,489 $1,129 $17 $4,149 Reference CD's $750 $750 Cimulating Instructional CD's $0 Large Print Books - Friends $2,211 $2,211 Books on Tape - Friends $4,099 $12 $500 $16 $20 $4,646 Video $152 $1,000 $631 $1,888 $388 $81 $500 $4,640 CD's (music) $2,013 $1,000 $3,013 Spanish Language $100 $306 $406 Magazines/Publications $10,000 $2,138 $41 $113 $500 $2,791 $2,791 $7,209 28% Training $5,000 $310 $310 $310 $4,690 6% Bindery $1,000 $1,000 $1,000 $1,000 $0 100% 3932 Equipment MaintJDeprec. $4,440 $1,930 $2,510 $4,440 $4,440 $4,440 100% 3933 Emergency Equip. Rental $380 $0 $380 0% 3956 DUES $2,100 $2,059 $4t 98% American Library Assoc. $450 $195 $195 $195 $255 43% MCLS Associate Membership $150 $150 $150 $150 $0 100% California LibraryAssoc. $0 $85 $400 $485 $485 ($485) ERR Inland Library system $1,500 $1,184 $1,184 $1,184 $316 79% CALTAC 0 $40 ($40) $45 $45 $45 ($45) ERR 3960 GENERAL LIABILITY $4,220 $4,220 $4,220 $4,220 $4,220 t00% 6028 CONTRACT SERVICES $t78,683 $t81,898 ($3,2t6) 102% Encumbrances $27,728 $27,728 Offic Equip/Maintenance $6,000 $0 $1,721 $6,000 29% Xerox Fund $861 $861 $1,721 Book Processing $20,000 $1,497 $1,506 $1,716 $3,654 $383 $8,756 $8,756 $11,244 44% OCLC $0 $76 $128 $72 $62 $338 ($338) ERR Landscape Maintenance $6,450 $902 $874 $437 $2,212 $2,212 $4,238 34% S.B. County $100,000 $100,000 $100,000 $100,000 $0 100% Collection Agency $3,000 $2,799 $503 $423 $640 $205 $4,569 $4,569 ($1,569) 152% Self Check Maintenance $3,000 $2,828 $2,828 $2,828 $172 94% Telephone Maintenance $3,000 $2,772 $351 $3,123 $3,123 ($123) 104% Computer Tech Services $32,000 $30,483 $140 $30,623 $30,623 $1,377 96% 8019 TELEPHONE $t5,000 $9,916 $5,084 66% 989-8277 (Rotan/line) $355 $308 $311 $231 $296 $1,136 $349 $2,984 181-1185 (T1 line) $226 $443 $221 $221 $211 $1,323 948-9900 $455 $439 $452 $462 $450 $446 $2,704 476-2793 (ISDN Line) $222 $217 $218 $218 $218 $211 $213 $1,516 980-0871 (EMS & Security) $57 $57 $56 $57 $57 $55 $59 $398 980-4361 (Elevator) $28 $28 $28 $28 $28 $27 $27 $194 987-3271 (Irrigation Sprink,) $24 $24 $24 $24 $24 $23 $23 $165 987-9671 989-6904 (Public Fax) $30 $64 $31 $32 $32 $30 $220 MCI $66 $72 $66 $73 $134 $412 8021 WATER UTILITIES $4,000 $1,427 $2,573 36% Inside Use $325 $264 $589 Landscaping $435 $293 $728 Fireline water $37 $37 $37 $110 8022 ELECTRIC UTILITIES $48,000 $0 $4,990 $4,889 $4,783 $3,790 $3,243 $3,169 $24,864 $24,864 $23,136 52% CAPITAL OUTLAY 7047 COMPUTER EQUIPMENT $32,000 $13,642 $t8,358 43% Dynix Software $13,642 $13,642 Dynix Hardware TOTAL LIBRARY BUDGET $1,367,020 $85,465 $123,396 $90,358 $127,701 $91,725 $125,793 $81,772 $145,648 $871,859 $871,859 $495,16'1 64% LITERACY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB SPENT PE FUNDS % % OF 1998/99 CATEGOR REMAININ SPENTYEAR CITY VERSION PERSONNEL 67% 1100 REGULAR SALARIES $25,130 $1,834 $1,834 $1,834 $2,158 $2,483 $2,483 $1,936 $873 $12,626 $12,504 50% 1900 FRINGE BENEFITS $9,300 $775 $775 $775 $775 $775 $775 $775 $775 $4,650 $4,650 50% TOTAL PERSONNEL $34,430 $2,609 $2,609 $2,609 $2,933 $3,258 $3,258 $2,711 $1,648 $17,276 $17,154 50% OPERATIONS 3100 TRAVEL & MEETINGS $800 $7 $630 $133 $770 $30 96% 3300 MILEAGE $670 $124 $99 $92 $224 $446 33% 3900 MAINTENANCE/OPER $2,500 $2,500 0% Printing/Postage $0 $0 Printing $500 $0 Postage $0 Office Supplies $1,000 $23 $627 $649 $351 65% Instructional Materials $1,000 $120 $75 $48 $179 $423 $577 42% 5910 LIBRARY OVERHEAD $4,000 $4,000 $4,000 0% 6028 CONTRACT SERVICES $46,730 0% Literacy Coordinator $46,730 $3,786 $3,786 $3,786 $3,786 $3,786 $3,786 $3,786 $3,786 $22,716 $24,014 49% Tutor Training $0 $0 TOTAL LITERACY BUDGET $89,130 $10,402 $6,395 $7,149 $6,852 $7,143 $7,044 $6,589 $5,434 $44,985 $48,145 50% REDEVELOPMENT EXPENDITURES FY '1998/99 TOTALS FUNDS % % OF JUL AUG SEP OCT NOV DEC JAN FEB SPENT REMAINING SPENT YEAR OPERATIONS 67% Maintenance/Operations $70,000 $1,481 98% Books $646 $567 $1,213 LA Times for LAN $860 $432 $1,293 Magazine Index $31,300 $31,300 Discovering Career & Jobs $638 $638 SIRS Researcher $0 BIP on Disc $1,783 $1,783 World Book Encyclopedia $1,506 $1,508 West Codes $1,413 $1,413 Value line $570 $570 Computer Books $1,500 $1,500 CD ROM software to circulate $1,500 $1,500 Upgrade CD ROM LAN software $5,000 $5,000 Chairs for Tech Center $2,069 $2,069 Computer Hardware/Software $5,000 $5,000 Computer/Printer $6,152 $6,152 Internet Portable Workstation $337 $337 Standard & Poors Guides $2,397 $1,923 $4,320 Morningstar $425 $425 Bar Code Scanners (1 replacements) $1,500 $1,500 CD ROM Six Packs (2) $1,000 $1,000 SubTotal $570 $3,627 $1,838 $6,152 $10,104 $32,299 $3,429 $10,500 $68,520 Contract Services $15,000 $0 $15,000 Planning, Survey & Design $'10,000 $0 $10,060 CAPITAL OUTLAY Project Improvement Costs $13,700 $0 $13,700 Fixed Asset Acquisition $5,000 $3,583 28% Paperback Rack $1,417 $1,417 Shelving $256 Sub Total $1,417 $0 $0 $0 $0 $0 $0 $256 $1,417 TOTALS $113,700 $1,987 $3,627 $1,838 $6,152 $10,104 $32,299 $3,429 $10,756 $70,192 $43,764 62% LIBRARY TELETHON Cash Donations Donations Received Received Received Revenues pledged in 97 in 98 in 99 Registration Fees Friends of the Library $2,000 $2,000 $2,000 Yukon Disposal Joe Avakian $2,000 $2,000 $2,000 987-2410 USA Waste $2,000 $2,000 $2,000 627-3592 Donna Dabie Burtec Mike Arreguin $2,000 $2,000 $2,000 822-2397 Jimmy Tatosian Heritage Hospital $1,000 Mission Foods $500 BHP Coated Steel $100 Cucamonga Water District $200 S.M. Hoyt Lumber $100 Vince's Spaghetti Buzz Cuccia $1,000 $1,OOO 981-1003 Wolfe Lang Christopher $1,000 The Muscle" $1 ,OOO $0 Bell Cab $500 $500 Plus taxi service for telethon volunteers Villa Del Rey Gary Beamis $500 Ontario Convention Center Deborah Acker $500 $0 937-3000 Mervyns $200 $200 Marriott Hotel raffle prize Sanwa Bank $100 $100 941-2223 Dabble Hall/Natalie Rhodes Institute for Aesthetic Surgery $100 Socorro's Restaurant $100 Vineyard Natlonst Bank $100 Citizens Business Bank $200 Daisy Whoa] $200 Arrowhead Credit Union $200 Stone Mountain Catering $200 John Melcher, Architect $200 Central School Team $200 Trivia contest Diversified Paratransit $400 Target $200 $0 Sandy Johnson Mindrum Precision Diane Mindrum $100 989-1728 Becky George Auto Center Mark Leggio $500 $500 Rancho Autohaus Kevin Lavelle $200 987-2273 Rancho Christian Center David Cunningham $100 $50 987-1967 Hofer Ranch (Ont) $250 Rancho Mini Storage $100 Sunrize Pharmacy $200 $200 Ari's Pro Sports Apparel Art Arriaga $100 raffle prize Ford of Upland Jim Sheddan $100 $1oo Mijac Alarm Steve Sopkin $100 982-7612 Epsten & Grinnell Renee Maddux $100 483-6540 Inland Tax Group Michael S. Mitchell $100 $200 Liza Sauls's Petsitters Liza Sauls $100 989-7775 Royal Panda Chinese Rest, Weitian Ping $100 Impressions Gounrnet Catering Sandra Fomey $1CO raffle prize 923-8030 STATISTICS FEB 99 FEB 98 FY 98/99 FY 97/98 Days Open 27 27 231 232 Items Borrowed 59,138 63,207 448,014 460,727 Average Daily 2,190 2,341 1,939 1,986 % Change -6% -2% Patrons Registered 1,158 1,249 8,127 8,936 Average Daily 43 46 35 39 % Change -7% -9% Information Questions 10,471 10,917 70,133 67,523 Average Daily 388 404 304 291 % Change -4% 4% items Classified 1,755 1,055 13,641 11,356 % Change 66% 20% Volunteer Hours 255 231 2,537 2289 % Change 10% 11% Interlibrary Loan Books Borrowed 15 7 74 48 ADULT SERVICES Information Questions 6,078 6,225 44,543 41,139 Average Daily 225 231 193 169 % Change -2% 14% Programs/Classes Attendance 0 65 185 221 # of Sessions 0 2 10 8 Aver. per session 0 6 19 28 Tours/Group Visits To the Library 0 18 150 298 Number of Tours 0 2 4 12 Aver. per session 0 0 38 28 CHILDRENS SERVICES Information Questions 4,393 4,692 25,590 26,384 Average Daily 163 174 111 114 % Change -6% -3% PreschoolStorytime Attendance 347 377 2,502 2,979 #of Sessions 16 16 122 111 Aver. persession 22 24 21 27 Afterschool Storytime Attendance 97 75 1,162 913 # of Sessions 3 3 35 36 Aver. per session 32 25 33 25 Special Events Program Attendance 83 131 664 537 # of Sessions 5 3 46 40 Aver. per session 17 44 14 13 Group Visits to Library 125 118 812 853 # of Sessions 7 7 38 43 Aver. per session 18 17 21 20 School Visits by Staff 0 0 740 259 # of Visits 0 0 3 6 C2 Schedule A REVENUE REPORT FINES MEDIA LIBRARY REF REFUNDS TELETHON February 1999 & FEES RENTALS SALES SERV. February 1 $359.50 $156.20 $0.00 $0.00 $100.00 February 2 $656.18 $166.41 $2.78 $5.65 $80.00 February 3 $540.08 $167.11 $0.00 $4.00 $40.00 February 4 $414.56 $193.31 $0.00 $0.00 $60.00 February 5 $207.45 $168.03 $2.78 $0.00 $80.00 February 6 & 7 $871.01 $386.19 $0.00 $0.00 $60.00 $0.00 $0.00 $0.00 $0.00 $0.00 February 8 $527.40 $181.02 $0.00 $0.00 $80.00 February 9 $409.78 $129.77 $0.00 $0.00 $20.00 February 10 $319.33 $181.26 $2.78 $0.00 $40.00 February 11 $339.44 $268.95 $0.00 $17.00 $60.00 February 12 $172.45 $146.21 $5.56 $0.00 $40.00 February 13 & 14 $324.12 $275.38 $5.56 $0.00 $120.00 $0.00 $0.00 $0.00 $0.00 $0.00 February 15 - CLOSED February 16 $647.65 $246.05 $2.78 0.00 $40.00 February 17 $463.71 $214.23 $0.00 10.00 $40.00 February 18 $351.50 $184.79 $5.57 14.00 $100.00 February 19 $348.45 $144.81 $9.00 10.00 $40.00 February 20 & 21 $678.94 $344.71 $0.00 13.00 $80.00 $0.00 $0.00 $0.00 10.00 $0.00 February 22 $617.15 $189.85 $0.00 ;4.00 $60.00 February 23 $690.30 $174.06 $5.56 ;3.90 $40.00 February 24 $505.89 $172.25 $2.78 10.00 $20.00 February 25 $370.27 $172.21 $0.00 ;0.00 $20.00 February 26 $240.52 $129.54 $5.56 ;0.00 $80.00 February 27 $557.93 $386.61 $0.00 ~0.00 $120.00 February 28 $0.00 $0.00 $0.00 ;0.00 $0.00 $10,613.61 TOTALS: $9,193.61 $4,778.95 $50.71 $41.55 $1,420.00 $0.00 February 98 TOTALS $9,974.91 $5,397.71 $22.24 $125.75 % CHANGE -8% -11% 128% -67% Feb 99 Feb 98 TOTAL LIBRARY INCOME $14,065 $15,521 98~99 Proj: Daily Average Fines $317.02 $273.24 Daily Average Media $175.69 $176.06 Daily Average Sales $2.03 $0.00 Daily Average Ref. Fees $1.92 $2.82 Daily Average APS $62.44 28.17 Incrudes Technology Fees of: $935.31 Includes Photocopy Fees of: $750.45 DALLY TOTALS $559.10 $480.29 GAIN/LOSS ON PRO J: $2,443 PERSONNEL EXPENSES Part time Salaries $22,452 $19,875 GAIN/LOSS ON PRO J: ($2,577) BALANCE ($133) C2 Schedule B BALANCE SHEET FEBRUARY FY 1998/99 Revenues Earned Projected Loss/Gain Fines & Fees $66,448 $65,419 $1,029 1.6% Media Rentals $35,204 $42,152 ($6,948) -16.5% Sales $223 $0 $223 ERR APS $17,375 $6,728 $10,647 158.2% Information Services Fees $1,296 $675 $621 91.9% Misc. Revenues $0 $0 $0 Totals: $120,545 $114,975 $5,570 4.8% Part Time Salaries Spent Projected Loss/Gain $146,576 $139,125 ($7,451) Balance for Y_ear throu~h February ($1,881) Projected End of the Year Donations: Received Projected Over/Under Friends $40,000 $50,000 ($10,000) Foundation $10,000 $20,000 ($10,000)