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Home My WebLink About1999/04/08 - Agenda Packet - Library Board of Trustees - Adjourned DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ~ / , at ~~00 ~ I posted a true and correct copy of the meeting agenda dated ~ ~T~ /~ at 10500 Civic ? Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on ~J~ / , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga Vivian Garcia,' Administrative Secretary City of Rancho Cucamonga NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Board of Trustees at their meeting held Thursday, March 4, 1999, adjourned said meeting to Thursday, April 8, 1999, at the hour of 7:00 p.m., in the Council Chambers at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Bradshaw, Dredd-Lee, Swistock and Womack NOES: None ABSENT: Howdyshell ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library March 5, 1999 LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING First Thursday 7:00 p.m. April 8, 1999 Civic Center Council Chambers 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember Boardmembers Robert Howdyshell, President Edward E. Swistock, President Pro Tern Donna Bradshaw, Boardmember Doris Dredd-Lee, Boardmember Joyce Womack, Boardmember PAGE Board of Library Trustees Agenda Adjourned Meeting, April 8, 1999 ~_ A. CALL TO ORDER 1. Roll Call: Howdyshell · Bradshaw , Dredd-Lee · Swistock and Womack B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of Minutes: January 7, 1999 ~_ March 4, 1999 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: oral report presented by staff. 2. Budget report: presented by Deborah Clark, Library Director. 8 3. Update on "Back to Basics" grants: oral report presented by Staff. 4. Telethon Update: oral report presented by Deborah Clark, Library Director. D. BOARD BUSINESS The following items have been requested by the Board of Library Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Telethon Issues: an open forum for the Librar~ Board to discuss the Telethon, recommend changes, etc. .~ PAGE Board of Library Trustees Agenda 2 Adjourned Meeting, April 8, 1999 2. Central Park Task Force: Status report from staff, questions from the Library Board. 3. Rules for Board of Library Trustees. Questions from the Board. 17 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Board of Library Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Board of Library Trustees. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, April 1, 1999, 6:00 p.m; seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: April 8, 1999 TO: President and Members of the Board of Library Trustees Jack Lam, AICP, City Manager FROM: Deborah Kaye Clark, Library Manager SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of the Regular Meeting of the Board of Library Trustees for January 7 and March 4, 1999. BACKGROUND Attached, please find the minutes for the Regular Meetings of the Library Board of Trustees listed above, taken and compiled by Library Secretary, Vivian Garcia. CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on January 7, 1999, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:01 p.m. and the pledge of allegiance was led by President Howdyshell. Present were Boardmembers Dredd Lee and Womack. Also present were: Deborah Clark, Library Director, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Services Supervisor and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR B1. Approval o£Minutes: November $, 1998 (Dredd Lee abstained) December 3, 1998 MOTION: Moved by President Howdyshell to approve the consent calendar, seconded by Boardmember Dredd Lee. Motion carried 3-0-2 (with Bradshaw and Swistock absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: oral report presented by staff. Deborah Clark, Library Director, gave an oral report on the status of the Library. Rcnee Tobin, Children' s Services Supervisor, stated that the children's department had been working on a resource book for the ILS Summer Reading Program. She also stated that this past suinmer under the supervision of Jacquie Cox, Page II, the volunteers started alphabetizing picture books. The staff and the public has been very appreciative of this expanded service. Deborah Clark, Library Director, stated that 105 to 110 hours per month of volunteer time was used to achieve alphabetizing the picture books. Robert Karatsu, Principal Librarian, stated that December was a quiet month. Staff had presented two HTML Web classes in December and were planning on having more offered after March. Library Board Minutes January 7, 1999 Page 2 C2. Budget Report: presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget sheets with the Library Board. C3. Update on "Back to Basics" grant: oral report presented Staff. Renee Tobin, Children's Supervisor, stated that she and Lori Hopkins had interviewed and selected Marsha Bracco as the new staff person to coordinate the Back to Basics grant. She is a junior high teacher and is very enthusiastic about the position. She stated that staff will be mailing brochures to schools very soon. The times for the program will 3:30 p.m. to 7:00 p.m. The ages of the students are 7 to 12. The tutors will have one and half hour shifts with two or three students. C4. Telethon Update: oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the packets withthe Board. She thanked Michelle Perera, Reference Librarian, for designing the website page on the disc inside of the packet. Staff is plarming the addition of a Jr. Trivia contest for the Telethon. D. BOARD BUSINESS D1. Joint Meeting with City Council: oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that there is to be a Goals session with Council in January, followed by one for staff. She will send a newsletter stating the results of the planning session. Information from this session will help with the joint meeting. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Telethon. E2. Update on Policies for the Library. E3. Update on Back to Basics grant. Library Board Minutes January 7, 1999 Page 3 F. COMMUNICATIONS FROM THE PUBLIC Robert Daylon of Rancho Cucamonga High School asked about the Trivia Teams for students. Robert Karatsu, Principal Librarian, explained to him how to enter a Team for the Telethon. G. ADJOURNMENT MOTION: Moved by Boardmember Dredd Lee to adjourn to Thursday, February 4, 1999 at 7:00 p.m. in the Council Chambers at the City of Rancho Cucamonga, seconded by President Howdyshell. Motion carried, 3-0-2 (with Bradshaw and Swistock absent). The meeting adjourned at 7:41 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on March 4, 1999, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:00 p.m. and the pledge of allegiance was led by Vice President Swistock. Present were Boardmembers Bradshaw, Dredd Lee and Womack. Also present were: Deborah Clark, Library Director, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Services Supervisor and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR BI. Approval of Minutes: October 14, 1998 December 3, 1998 January 7, 1999 February 4, 1999 Vice President Swistock asked to remove the minutes of January 7. Since he did not attend the meeting, he would need to abstain. Boardmember Bradshaw stated she also needed to abstain. Minutes will be brought back to the next meeting. MOTION: Moved by Vice President Swistock to approve the consent calendar, seconded by Boardmember Womack. Motion carried 4-0-1 (with Howdyshell absent). C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Report: oral report presented by staff. Deborah Clark, Library Director, gave an oral report on the status of the Library. Renee Tobin, Children's Services Supervisor, stated that the afternoon storytime sessions are full for each date offered and no additional youngsters can be added, due to room occupancy limitations. In terms of Telethon involvement, Nina Cole and Gail Thomas of Children's Services have been working with Principal Librarian Robert Karatsu in the taping and editing of the reading moments for the Telethon. Library Board Minutes March 4, 1999 Page 2 Renee Tobin, Children's Services Supervisor, stated that she had been working on the Junior Trivia program for the Telethon, the first time this element of the program has been offered. Under Adult Services, Robert Karatsu, Principal Librarian, stated that staff has been working on the taping and scheduling of acts for the Telethon. Saturdays in Cyberspace, MS Word97 and Resume Making and Create Your Own Web Page are classes being advertised in the spring Grapevine. They are being offered during April at the Library. C2. Budget Report: presented by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral report to the Library Board on the status of the budget. She also stated that staff received notification from the State Library that the Direct Loan payment would be $11,280, up from $8,000 last year. C3. Update on "Back to Basics" grant: oral report presented Staff. Renee Tobin, Children's Supervisor, stated that over 120 applications have been received for participation in the Back to Basics tutoring program. Ms. Tobin stated that 13 tutors have received training and would start tutoring the following week. Three students are assigned per tutor. Marsha Bracco, Project Coordinator; Lori Hopkins, Literacy Coordinator and Rose Manela, Literacy Coordinator Assistant, along with Renee Tobin assessed students during the past week. Ms. Tobin reviewed the materials the tutors would be using to tutor youngsters with the Board. C4. Telethon Update: oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that $20,000 had been pre-pledge for the Telethon so far. Robert Karatsu, Principal Librarian, talked about the different acts which would be appearing on the Telethon. The video, "Our Favorite Place", emphasizing the children's department was shown to the Library Board. D. BOARD BUSINESS D1. Joint Meeting with City Council: oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated the two upcoming events, the Budget Process and the Central Park Focus Group and survey would before Council soon. Either item would make good topics of discussion for a joint meeting. Library Board Minutes March 4, 1999 Page 3 Boardmember Dredd Lee asked if the Library might be involved with the questions asked on the survey. Library Director Clark responded that the survey was scientifically designed and it would not be open to input. Staff will be keeping the Library Board informed on upcoming events related to the survey and Central Park. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Status of patrons who were put on probation from the library. E2. Rules for Board of Library Trustees E3. Central Park Task Force E4. Telethon F. COMMUNICATIONS FROM THE PUBLIC None. G. ADJOURNMENT MOTION: Moved by Boardmember Bradshaw to adjourn meeting to Thursday, April 8, 1999 at 7:00 p.m. in the Council Chambers at the City of Rancho Cucamonga, seconded by Boardmember Dredd Lee. Motion carried, 4-0-1 (with Howdyshell absent). The meeting adjourned at 7:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 7 CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: April 8, 1999 TO: President and Members of the Board of Library Trustees Jack Lam, AICP, City Manager FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF 1998/99 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled Revenue Report March 1999 attached. Schedule B, titled "Balance Sheet March FY 1998/99" attached. Schedule C*, titled "Library Expenditures 1998/99" is an accounting of all funds expended so far this fiscal year, showing 70% of library funds expended or encumbered at 75% into the fiscal year. Also included are the expenditure figures for Literacy, Back to Basics and Redevelopment Agency funds. Deborah Kaye Clark Library Director * Funds encumbered through March 31, 1999. REVENUE REPORT FINES MEDIA LIBRARY REF REFUNDS March t999 & FEES RENTALS SALES SERV, March 1 $477.27 $171.11 $0.00 $105.00 $60,00 March 2 $604,25 $171.91 $2.78 $60,00 $0.00 March 3 $364.36 $175.51 $0.00 $0.60 $60,00 March 4 $200.28 $181.36 $0.00 $75.00 $180.00 March 5 $250,46 $173.84 $0.00 $2,00 $40.00 March 6 & 7 $659.15 $349.36 $0.00 $12.00 $40,00 $0.00 $0.00 $0.00 $0.00 $0.00 March 8 $649.54 $185.91 $2.78 $0.00 $0.00 March 9 $461.34 $189.16 $5.56 $0.00 $20.00 March 10 $549.94 $186.03 $0.00 $10.80 $60.00 March 11 $455.05 $209.36 $2.78 $63.25 $40.00 March 12 $178.55 $147.86 $0.00 $2.00 $60.00 March 13 & 14 $621.49 $346.29 $2.78 $12.00 $80.00 $0.00 $0.00 $0.00 $0.00 $0.00 March 15 - CLOSED $615.65 $206.53 $0.00 $0.00 $80.00 March 16 $563.10 $217.67 $0.00 $17.00 $80.00 March 17 $356.20 $185.75 $0.00 $0.60 $20.00 March 18 $355.61 $183.82 $0.00 $0.00 $80.00 March 19 $227.85 $177.10 $0.00 $0.00 $0.00 March 20 & 21 $585.90 $381.79 $0.00 $3.75 $120.00 $0.00 $0.00 $0.00 $0.00 $0.00 March 22 $616.70 $172.76 $0.00 $0.00 $40.00 March 23 $481.15 $188.72 $0.00 $4.00 $80.00 March 24 $424.94 $213.78 $0.00 $75.00 $60.00 March 25 $481.00 $201.97 $5.57 $0.00 $40.00 March 26 $259.80 $115.60 $0.00 $4.00 $0.00 March 27 & 28 $670.48 $332.83 $0.00 $6.00 $0.00 $0.00 $0.00 SQ00 $0.00 $0.00 March 29 $330.80 $148.96 $2.78 $0.00 $80.00 March 29 $291.56 $182.51 $0.00 $2.00 $120.00 March 29 $353.70 $201.02 $0.00 $0.00 $0.00 $12,086.12 TOTALS: $10,666.12 $5,598.51 $25.03 $455.00 $1,420.00 March 98 TOTALS $10,387.24 $5,757.48 $30.58 $170.59 % CHANGE 3% -3% -18% 167% Mar 99 Mar 98 TOTAL LIBRARY INCOME $16,745 $16,346 98/99 Proj: Daily Average Fines $367.80 $273.24 Daily Average Media $182.05 $176.06 Daily Average Sales $0.86 $0.00 Daily Average Ref. Fees $7.29 $2.82 Daily Average APS $15.79 28.17 Includes Technology Fees of: Includes Photocopy Fees of: $426.21 DAILY TOTALS $573.77 $480.29 GAIN/LOSS ON PRO J: $2,898 PERSONNEL EXPENSES Part time Salaries $23,631 $21,798 GAIN/LOSS ON PRO J: ($1,833) BALANCE $1,065 BALANCE SHEET MARCH FY 1998199 Revenues Earned Projected Loss/Gain Fines & Fees $77,114 $74,161 $2,953 4.0% Media Rentals $40,802 $47,784 ($6,982) -14.6% Sales $248 $0 $248 ERR APS $17,801 $7,627 $10,174 133.4% Information Services Fees $1,751 $765 $985 128.8% Misc. Revenues $0 $0 $0 Totals: $137,716 $130,338 $7,378 5.7% Part Time Salaries Spent Projected Loss/Gain $192,937 $196,182 $3,245 Ba!ance_f_o[ _Y_e_ar tbro_ugb_Mar_ch $10,623 Projected End of the Year Donations: Received Projected Over/Under Friends $40,000 $50,000 ($10,000) Foundation $10,000 $20,000 ($10,000) LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB MAR TOTALS SPENT PERFUNDS % % OF t 998/99 CATEGORY REMAINING SPENT YEAR PERSONNEL 75% 1100 REGULAR SALARIES $450,530 $21,068 $33,685 $33,971 $50,729 $37,027 $33,819 $33,984 $17,074 $17,074 $278,431 $278,431 $172,099 62% 1200 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ERR 1300 PART TIME SALARIES $283,380 $8,423 $19,227 $23,346 $31,943 $21,046 $23,070 $19,249 $23,001 $23,631 $192,937 $192,937 $90,443 68% 1900 FRINGE BENEFITS $174,290 $14,524 $14,524 $14,524 $14,524 $14,524 $14,524 $14,524 $14,524 $14,524 $130,716 $130,716 $43,574 75% TOTAL PERSONNEL $908,200 $44,015 $67,435 $71,841 $97,196 $72,596 $71,413 $67,757 $54,599 $55,230 $602,084 $602,084 $306,t16 66% OPERATIONS 3100 TRAVEL & MEETINGS $4,000 $3,753 $247 94% ALA Conference ($202) ($113) ($315) Urban Libraries Workshop $659 $124 $782 Karatsu-workshops $0 Meeting Supplies $43 $11 $279 $73 $42 $8 $456 California Air Tickets $512 ($236) $276 ILS Workshops $45 $50 $95 CLA Conference $1,686 $245 $258 $2,189 CALTAC Workshop $69 $69 CLA Legislative Day $200 $200 3300 MILEAGE $5,000 $2,372 $2,628 47% Auto Allowance $4,200 $323 $323 $323 $485 $323 $323 $2,100 $2,100 $2,100 50% Reimbursement $800 $0 $272 $528 34% Garcia ($87) $22 $20 $62 $26 $27 $49 $44 $164 Pages $29 $20 $49 Manela $10 $8 $18 Corwin $21 $21 Tobin $9 $10 $19 3900 MAINTENANCE/OPER $160,997 $113,283 $47,7'[4 70% Visa $0 Cash Receipts $0 Printing/Postage $2,000 $0 $1,374 $626 69% Printing $1,349 $16 $1,366 Postage $8 $8 Office Supplies $18,000 $0 $12,209 $5,791 68% Cataloging Supplies $3,158 $154 $1,783 $1,627 $563 $66 $2,587 $65 $10,004 Computer Table/Book trucks $372 $234 $606 Photography $106 $63 $44 $22 $25 $54 $312 8 Ave. graphics $0 Office Depot $0 Office machine repair $56 $233 $288 Letterhead $0 Miscellaneous $56 $146 $66 $22 $42 $199 $75 $605 Petty Cash $0 Computer supplies $42 $119 $160 Stationary $0 Federal Express $22 $17 $16 $25 $80 Board Supplies $79 $75 $154 Special Program Supplies $8,000 $0 $4,486 $3,514 56% Children's Supplies $77 $48 $55 $4 $31 $136 $18 $33 $402 Children's Programs - Friends $4 $5 $27 $36 Administration Office supplies $0 Tech Center $0 Moving message sign $0 Summer Reading Program (FR) $692 $355 $335 $1,382 Foundation Expenses $240 $240 Literacy Projects $0 Volunteer Supplies $43 $259 $144 $39 $1,940 $2,424 Reference On-line $2 $2 Advertising/Premotions $0 $0 $12 ($12) ERR National Library Week - Fdends $0 Recruitments $0 Telethon $12 $12 Float (Friends funded) $0 Books/Materials $116,830 $0 $84,231 $32,599 72% Bookstore rush $15 $1,000 $5 $100 $1,120 Childrens Books $1,384 $12 $369 $7,211 $5,491 $5,000 $1,257 $198 $2,000 $22,922 Adult Books $19,434 $254 $6,371 $775 $10,218 $2,574 $69 $39,694 Reference Books $572 $441 $124 $183 $194 $1,489 $1,129 $317 $34 $4,483 Reference CD's $750 $750 Circulating Instructional CD's $0 Large Pdnt Books - Friends $2,211 $2,211 Books on Tape - Friends $4,099 $12 $500 $16 $20 $45 $4,692 Video $152 $1,000 $631 $1,888 $388 $81 $500 $300 $4,940 CD's (music) $2,013 $1,000 $3,013 Spanish Language $100 $306 $406 Magazines/Publications $10,000 $2,138 $41 $113 $500 $6,870 $9,661 $9,661 $339 97% Training $5,000 $310 $310 $310 $4,690 6% Bindery $1,000 $1,000 $1,000 $1,000 $0 100% $0 3932 Equipment MaintJDeprec. $4,440 $1,930 $2,510 $4,440 $4,440 $4,440 100% $0 3933 Emergency Equip. Rental $380 $0 $0 $380 0% $0 3986 DUES $2,100 $0 $2,059 $41 98% American Library Assoc. $450 $195 $195 $195 $255 43% MCLS Associate Membership $150 $150 $150 $150 $0 100% California LibraP/Assoc. $0 $85 $400 $485 $485 ($485) ERR Inland Library system $1,500 $1,184 $1,184 $1,184 $316 79% CALTAC 0 $40 ($40) $45 $45 $45 ($45) ERR $0 3960 GENERAL LIABILITY $4,220 $4,220 $4,220 $4,220 $4,220 100% $0 6028 CONTRACT SERVICES $178,683 $0 $185,920 ($7,237) 104% Encumbrances $27,728 $27,728 Offic Equip/Maintenance $6,000 $0 $1,721 $6,000 29% Xerox Fund $861 $861 $1,721 Book Processing $20,000 $1,497 $1,506 $1,716 $3,654 $383 $3,000 $11,756 $11,756 $8,244 59% OCLC $0 $76 $128 $72 $62 $338 ($338) ERR Landscape Maintenance $6,450 $902 $874 $437 $467 $554 $3,234 $3,234 $3,216 50% S.B, County $100,000 $100,000 $100,000 $100,000 $0 100% Collection Agency $3,000 $2,799 $503 $423 $640 $205 $4,569 $4,569 ($1,569) 152% Self Check Maintenance $3,000 $2,828 $2,828 $2,828 $172 94% Telephone Maintenance $3,000 $2,772 $351 $3,123 $3,123 ($123) 104% Computer Tech Services $32,000 $30,483 $140 $30,623 $30,623 $1,377 96% $0 8019 TELEPHONE $15,000 $0 $12,011 $2,989 80% 989-8277 (Rotary line) $355 $308 $311 $231 $296 $1,136 $349 $385 $417 $3,787 181-1185 (T1 line) $226 $443 $221 $221 $211 $206 $206 $1,734 948-9900 $455 $439 $452 $462 $450 $446 $438 $3,142 476-2793 (ISDN Line) $222 $217 $218 $218 $218 $211 $213 $212 $1,727 980-0871 (EMS & Security) $57 $57 $56 $57 $57 $55 $59 $55 $452 980-4361 (Elevator) $28 $28 $28 $28 $28 $27 $27 $27 $221 987-3271 (Irrigation Sprink.) $24 $24 $24 $24 $24 $23 $23 $23 $188 987-9671 $0 989-6904 (Public Fax) $30 $64 $31 $32 $32 $30 $29 $29 $279 MCI $66 $72 $66 $73 $134 $68 $481 $0 8021 WATER UTILITIES $4,000 $0 $1,843 $2,157 46% Inside Use $325 $264 $241 $830 Landscaping $435 $293 $138 $866 Fireline water $37 $37 $37 $37 $147 $0 8022 ELECTRIC UTILITIES $48,000 $0, $4,990 $4,889 $4,783 $3,790 $3,243 $3,169 $3,431 $28,295 $28,295 $19,705 59% $0 CAPITAL OUTLAY $0 $0 7047 COMPUTER EQUIPMENT $32,000 $0 $13,642 $18,358 43% Dynix Software $13,642 $13,642 Dynix Hardware $0 $0 TOTAL MBRARY BUDGET $1,367,020 $85,465 $123,396 $90,358 $127,701 $91,725 $125,793 $81,840 $162,713 $71,288 $960,280 $960,280 $406,740 70% LITERACY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB MAR SPENT PE FUNDS % % OF 1998199 CATEGOR REMAININ SPENTYEAR CITY VERSION PERSONNEL 75% 1100 REGULAR SALARIES $25,130 $1,834 $1,834 $1,834 $2,158 $2,483 $2,483 $1,936 $873 $973 $16,407 $8,723 65% 1900 FRINGE BENEFITS $9,300 $775 $775 $775 $775 $775 $775 $775 $775 $775 $6,975 $2,325 75% TOTAL PERSONNEL $34,430 $2,609 $2,609 $2,609 $2,933 $3,288 $3,258 $2,711 $1,648 $1,748 $23,382 $11,048 68% OPERATIONS 3100 TRAVEL & MEETINGS $800 $7 $630 $133 $770 $30 96% 3300 MILEAGE $670 $124 $99 $92 $316 $354 47% 3900 MAINTENANCE/OPER $2,500 $2,500 0% Printing/Postage $0 Printing $500 $0 Postage $0 Office Supplies $1,000 $23 $627 $649 $351 65% instructional Materials $1,000 $120 $75 $48 $179 $423 $577 42% 59'10 LIBRARY OVERHEAD $0 $4,000 $4,000 ($4,000) ERR 6028 CONTRACT SERVICE $46,730 0% Literacy Coordinator $46,730 $3,786 $3,786 $3,786 $3,786 $3,786 $3,786 $3,786 $3,786 $3,786 $34,074 $12,656 73% Tutor Training $0 $0 TOTAL LITERACY BUDGET $85,130 $10,402 $6,395 $7,149 $6,882 $7,143 $7,044 $6,589 $5,434 $5,534 $62,541 $22,589 73% BACK TO BASICS Budget for 98199 Account 136 ALLOCATION OCT NOV DEC JAN FEB MAR TOTALS SPENT PER FUNDS % %OF CATEGORY REMAINING SPENT YEAR PERSONNEL 1300 Part Time Salaries $13,900 $944 $12,956 Project Coordinator $8,800 $240 $400 $94 $733 Clerk $5,100 $210 $210 OPERATIONS 3'100 TRAVEL & MEETINGS $0 $0 Conference 3300 MILEAGE $500 $46 $454 Mileage $500 $46 $46 3900 OPERATIONS $10,753 $8,877 $1,876 Materials $5,000 $2,279 $2,199 $868 $5,346 Office Supplies $4,253 $1,015 $360 $2,156 $3,531 Printing $1,000 $0 Postage $500 $0 6028 CONTRACT SERVICES $4,747 $4,747 $0 Training $4,500 $2,000 $2,500 $4,500 Data Line installation $247 $247 $247 0000 INDIRECT $4,390 $4,390 $4,390 $4,390 $0 7047 COMPUTER EQUIPME $14,000 $13,341 $659 Computers $13,341 $13,341 TOTALS $48,290 $0 $240 $4,790 $3,293 $18,287 $5,734 $32,344 $32,344 $15,946 REDEVELOPMENT EXPENDITURES FY 1998/99 TOTALS FUNDS % % OF JUL AUG SEP OCT NOV DEC JAN FEB MAR SPENT REMAINING SPENT YEAR OPERATIONS 75% Maintenance/Operations $70,000 $260 100% Books $646 $567 $1,221 $2,434 LA Times for LAN $860 $432 $1,293 Magazine Index $31,300 $31,300 Discovering Career & Jobs $638 $638 SIRS Researcher $0 BIP on Disc $1,783 $1,783 World Book Encyclopedia $1,506 $1,506 West Codes $1,413 $1,413 Value line $570 $570 Computer Books $1,500 $1,500 CD ROM software to circulate $1,500 $1,500 Upgrade CD ROM LAN software $5,000 $5,000 Chairs for Tech Center $2,069 $2,069 Computer Hardware/Software $5,000 $5,000 Computer/Printer $6,152 $6,152 Internet Portable Workstation $337 $337 Standard & Poore Guides $2,397 $1,923 $4,320 Morningstar $425 $425 Bar Code Scanners (1 replacements) $1,500 $1,500 CD ROM Six Packs (2) $1,000 $1,000 $0 SubTotal $570 $3,627 $1,838 $6,152 $10,104 $32,299 $3,429 $11,721 $0 $69,740 $0 Contract Services $15,000 $0 $15,000 $0 Planning, Survey & Design $10,000 $0 $10,000 $0 CAPITAL OUTLAY $0 $0 Project Improvement Costs $13,700 $0 $13,700 $0 Fixed Asset Acquisition $5,000 $0 $237 95% Paperback Rack $1,417 $1,417 Shelving $256 $3,091 $3,347 Sub Total $1,417 $0 $0 $0 $0 $0 $0 $256 $3,091 $4,763 $0 TOTALS $113,700 $1,987 $3,627 $1,838 $6,152 $10,104 $32,299 $3,429 $11,976 $3,091 $74,503 $39,197 66% BYLAWS OF THE RANCHO CUCAMONGA PUBLIC LIBRARY BOARD OF TRUSTEES ARTICLE I NAME This organization shall be called "The Rancho Cucamonga Public Library Board o£ Trustees" existing by virtue of the provisions of City o£ Rancho Cucamonga Ordinance #520 and Chapter 5 of the Education Code for the State of California, exercising the powers and authority and assuming the responsibilities delegated to it under the said statute. ARTICLE II OFFICERS Section 1. The officers shall be a President and a Vice President elected from among the members at the annual meeting of the board. Section 2. Officers shall serve a term of one year from the annual meeting at which they are elected and until their successors are duly elected. Section 3. The President shall preside at all meetings of the board, authorize calls for any special meetings, appoint all committees, execute all documents authorized by the board, serve as an ex-officio voting member of all committees and generally perform all duties associated with that office. Section 4. The Vice President, in thc event of the absence or disability of the President, or of a vacancy in that office, shall assume and perform the duties and functions of the President. ARTICLE III SECRETARY Section 1. Duties ora Secretary will be absorbed by the Administrative Secretary of the Rancho Cucamonga Public Library. She/he shall keep a true and accurate record of all meetings of the board, shall issue notice of all regular and special meetings and maimain strict compliance with all noticing requirements of the Brown Act of California. ARTICLE IV MEETINGS Section 1. Meetings shall be noticed and conducted in strict accordance with the requirements of the Brown Act of the State of California. Section 2. The regular meetings shall be held in the Council Chambers of the City of Rancho Cucamonga each month, the date and hour to be set by the board at its annual meeting. Section 3. The annual meeting, which shall be for the purpose of the election of officers, shall be held at the time of the regular meeting in July of each year. Section 4. The order of business for regular meetings shall include, but not be limited to, the following items which shall be covered in sequence shown so far as circumstances will permit: a. Roll call of members b. Presentation and announcements c. Consent calendar consisting of items of a routine and non-controversial nature, including the disposition of minutes of previous regular meeting and any intervening special meeting d. Library Director's staffreports, including a status report on the condition of the library and a budget/financial report e. Board business, including discussion or action items requested by the Board of Library Trustees f. Identification of items requested for agendizing for the next meeting g. Communications from the public h. Adjournment Section 5. Special meetings may be called at the direction of the Board President, or at the request of three members for the transaction of business as stated in the call for the meeting. Section 6. A quorum for the transaction of business at any meeting shall consist of three members of the board. Section 7. An affirmative vote of the majority of all members of the board shall be necessary to approve any action before the board. ARTICLE V PERSONNEL Section 1. All Library personnel shall be governed by the Personnel Rules and Regulations adopted and administered by the City of Rancho Cucamonga. This shall include recruitments, evaluations, disciplinary actions and salary setting. ARTICLE VI FINANCIAL Section 1. All Library finances shall be under the direction of the policies and procedures of the City of Rancho Cucamonga. This shall include purchasing practices, reporting of assets and liabilities and financial management. ARTICLE VII COMMITTEES AND TASK FORCES Section 1. The Board President shall appoint committees of one or more members each for such specific purposes as the business of the board may require from time to time. The committee or task force shall be considered to be discharged upon the completion of the purpose for which it was appointed and after the final report is made to the board. Section 2. All committees shall make a progress report to the library board at each of its meetings. Section 3. No committee will have other than advisory powers unless, by suitable action of the board, it is granted specific power to act. ARTICLE VIII PARLIAMENTARY AUTHORITY The current edition of Robert's Rules of Order Newly Revised shall be the authority on all questions of parliamentary law unless in conflict with these bylaws or with the laws of the State of Califomia. /? TELETHON 99 REG. PRE EVENT FRIENDS BANKS TOTALS Preliminar~ Breakdown FEES PLEDGES PLEDGES MATCHING April 9, 1999 Monies pledged $1,005 $26,160 $18,579 $5,031 $189 $50,964 Monies received $1,005 $23,410 $13,208 $5,031 $189 $42,843 Monies outstanding $0 $2,750 $5,371 $0 $8,121 29% 16% Pledges % of Received Pledges Telephone Pledges 248 65% In Person 20 5% VIP Pledges 35 9% Pre Pledges 65 17% After Donations 14 4% TOTAL PLEDGES 382 Average Pledge Amount $t 33 TIME FRAMES FOR Friday Sat. Aft. Sat. Eve Sunday TELEPHONE PLEDGING 48 36 88 76 248 Total pledges Friday night: Saturday afternoon: Saturday evening: TELETHON 98 REG. PRE TICKET EVENT FRIENDS BANKS TOTALS Final Breakdown FEES PLEDGES SALES PLEDGES MATCHING June 7, 1998 Monies pledged $315 $21,200 $368 $21,955 $5,306 $110 $49,254 Monies received $315 $21,200 $368 $20,825 $5,306 $110 $48,124 Monies outstanding $0 $0 $0 $1,130 $0 $1,130 5% Pledges % of Received Pledges Marks Pledges 172 39% Comcast Pledges 23 5% In Person 61 14% VIP Pledges 137 31% Pre Pledges 51 11% TOTAL PLEDGES ~. ~. ~. Average Pledge Amount: $111 TIME FRAMES FOR Friday Sat Aft. Sat. Eve. Unknown TELEPHONE PLEDGING 41 20 111 23 195 §§ 18770 to 18772 GENERAL PROVISIONS Repealed Pt. ! ! §§ 18770 to 18772. Repealed by Stats. 1977, c. 1255, § 1 Historical and Statutory Notes Section 18770, enacted by Stats.1976, c. Section 18772. enacted by Stats. 1976, c. 1010, § 2, related :o establishn~ent gran~. See, 1010. § 2. derived from Educ. C.1959. § 27146. now, Education Code ~ 18732. 18751. added by Stats. 1963, c. 1802. § I. amended by Section 18771. enacted by Stats. 1976, c. Stats. 1965, c. 204, § 20: Stats. 1965, c. 1820, 1010, § 2, related to per capita grants. See, § 5; Stats. 1966, 1st Ex. Sess., c. 97. § 11.5, re- now. Education Code § 18741. lated to per capita grants. Chapter 5 MUNICIPAL LIBRARIES Article Section I. Establishment .......................................................... 18900 2. Trustees ............................................................... 18910 3. Support of Libraries ...................... 18950 4. Government ............................................................ 18960 Chapter 5 was enacted by Stats.1976, c. 1010, § 2, operative April 30, 1977. Article 1 ESTABLISHMENT Section 18900. Establishment by legislative body. 18901. Petition of electors. Article 1 was enacted by Stats.1976, c. 1010, § 2, operative April 30, 1977. Crogs Referenc~ Alliliation of school libraries with municipal libraries, see Education Code § 18134 et seq. Annexation by municipality of territory served by county free brary, see Education Code § 19114. Civil service for municipallibrax3., employees, see Government Code § 45002. ~Contracts to. lend books to neighboring areas, see Education Code § 18411. ~.ontracts w~th county boards, see Education Code § 19112. Library References Library problems. Reporls of Assembly In- 1957, vol. 10, No. 9. Vol. 2 of Appendix to terira Committee on Education. 1955 to Journal of the Assembly, Reg. Sess.. 1957. § 18900. Establishment by legislative body The common council, board of trustees, or other legislative body of any city in the state may, and upon being requested to do so by one-fourth of the electors of the municipal corporation in the manner provided in this article, shall, by ordinance, establish in and for the municipality a public library if there is none already established therein. (Stats. 1976, c. 1010, § 2, operative April 30, 1977.) 86 ERAL PROVISIONS LIBRARIES § 18901 Pt. 11 Ch. $ § I Historical and Statutory Notes Derivation: Educ.C.1959, § 27301 (Stats. Stats. 1901. c. 170, p. 557, § 1. amended by 1959, c. 2. p. 1461. § 27301, amended by Stats. Stats. 1909, c. 481. p. 823, § 1. acted by Stats. 1976, c. ]971, c. 438, p. 8g0, § 83). · n Educ.C.1959, § 27146, Educ. C.1943, § 22201 (Stats.1943. c. 71. p. ~. 1802, § I, amended by 738l. 20; Stats. 1965, c. 1820, Notes of Decisions x. Sess.. c. 97, § 11.5, re- rots. Civil service 2 by virtue of provision therein that it shall be Employees' status I applicable to all employees of the city, even Rental of city space 3 though the ordinance did not specifically desig- nate library employees, and Gov. C. § 45002 provided for separate designation of library em* I. Employees' status ployees. City of Ukiah v. Board of Trustees of Under Educ. C.1959. § 27301 and ~ 27360, Municipal Library of City of Ukiah (1961) 15 27362. 27368, 27401, 27402, 27453, and 27455 Cal. Rptr. 811, 195 C.A.2d 344. Section and Gov. C. ~ 45002, 45005. a municipal Ii- ............... 18900 brai'y, although autonomous as to its internal $. Rental of city space ............... 18910 operations, was not independent of the city and its employees were city employees. City of Uki- A city maintaining a "Carnegie" library under ............... 18950 ah v. Board of Trustees of Municipal Library of Stats. 1901, p. 557, ~s amended, Stats. 1905, p. ............... 18960 City of Ukiah (1961) 15 Cal. Rptr. 811. 195 296, Stats. 1909, p. 823, could charge the county C.A.2d 344. which used part of the library to maintain its county free library under County Free Library erative April 30, 2. Civil service Act, Stats. 1911, p. 80, as amended, for rent for A library employee was an employee of the the use of such space, and the county could pay city, and subject to its civil service ordinance, for such space. 40ps. Atty. Gen. 343 (1944). § 18901. Petition of electors The request may be by a single petition, or by several petitions. The several petitions shall be substantially in the same form. The single petition, or several petitions in the aggregate, shall have, the signatures of the requisite number of electors. 'rative April 30, (Stats.1976, c. 1010, § 2, operative April 30, 1977.) Historical and Statutory Notes Derivation: Educ.C.1959. § 27302 (Stats. Stats.1901, c. 170. p. 558, § 2, amended by 1959, c. 2, p. 1461. § 27302). Stats. 1909, c. 481, p. 824, § 1. Code § 18134 et seq. ducation Code§ 19114. Educ. C.1943, § 22202 (Stats.1943, c. 71, p. ~02. 738). Crns~ References Electors and voters, see Education Code § 5390 et seq.; Elections Code ~ 17. 18, 100, 1000: Const. Art. 2. ~ 2, 4. L Vol. 2 of Appendix to -'mbly, Reg. Sess., 1957. Article 2 TRUSTEES ye body of any city Section one-fourth of the 18910. Appointment of board of trustees. ded in this article, 18911. Term of office and compensation. 18912. Eligibility of men and women. a public library if 18913. Vacancies. 18914. Monthly meetings. 18915. Special meetings. 87 § 1 891 0 GENERAL PROVISIONS Section Pt. 11 18916. Quorum. 18917. President. 18918. Record of proceedings. 18919. Rules, regulations and by-laws. 18920. Administration of trusts; receipt, holdings and disposal of property. 18921. Officers and employees. 18922. Purchase of personal property. 18923. Authority to purchase real property, and to erect or rent and equip building. 18924. State publications. 18925. Exchanging with other libraries; nonresident borrowing. 18926. Incidental powers of board. 18927. Annual report to legislative body and to State Librarian. Article 2 was enacted by Stats.1976, c. 1010, § 2, operative April 30, 197Z § '18910. Appointment of board of trustees The public library shall be managed by a board of library trustees, consisting of five members, to be appointed by the mayor, president of the hoard of trustees, or other executive head of the municipality, with the consent of the legislative body of the municipality. (Stats. 1976, c. 1010, § 2, operative April 30, 1977.) Hfstorical and Statutory Notes Derivation: F~uc.C.1959. § 27351 (Stats. Stats.1901, c. 170, p. 558, § 3, amended by 1959, c. 2, p. 1461, § 27351). Stats.1909, c. 481, p. 824, § 1. Educ. C.1943, § 22212 (Stats. 1943. c. 71, p. 738). Notes of Decisions Management and control of library ! who were elected by the city council, and on ____ March 28, 1878. the act was repealed by the city char~er, and the mayor and council were consti. 1. Management and conlrol of library tuted trustees of the library, and on March 1878. the city counci! elected a board of re- In proceedings to determine the right t~ man- gents, and April 6th the board duly organized. age and control a public library, it appeared and the same day the library association made that, prior ta March 28. 1878, there had been a over to the public library thus organized all the private voluntary association which had estal>, books belonging to the association, this library lished and maintained m L. a library for the use did not come under Stats. 1880, p. 231, which of its members, and in 1874, Stats. 1874, p. 274, put in the charge of trustees therein provided an act w~s passed providing for the establish- for all libraries established by authority of that ment of a public library in L., and by its provi- act. People v. Howard (1892) 29 P. 485, 94 C. S/OhS the library was controlled by nine regents, 73. § 18911. Term of office and compensation The trustees shall hold office for three years. The members of the first board appointed shall so classify themselves by lot that one of their number shall go out of office at the end of the current fiscal year, two at the end of one year thereafter, and two at the end of two years thereafter. 88 ~IERAL PROVISIONS Pt. II LIBRARIES § 18914 Ch. 5 The legislative body of the municipality may, by ordinance, provide ['or the compensation o[' such trustees; provided that the respective compensation for such trustees shall not exceed fifty dollars ($50) per month. al of property. (Stats.1976, c. 1010, § 2: operative April 30, 1977.) Historical and Statutory Notes rent and equip building. Derivation: Educ.C.1959, § 27352 (Stats. Stats. 19OI, c. 170, p. 558, § 3, amended by 1959, c. 2. p. 1461.§ 27352. amended by Stats. Stats.1909. c. 481, p. 824,§ 1. rig. 1974. c~ 509, p. 1188. § 1). Educ~C.1943. § 22213 (Stats. 1943. c. 71, p. 738). Notes of Decisions operative April 30, Discharge I 2. Extension of term Extension of term 2 Trial court's extending terms of incumbent members o1' board of library trustees by approx- imate length of time trustees were deprived of I. Discharge their offices by city's unlawful action was a City council could not discharge board of reasonable means ef rectifying wrong caused by ry trustees, consisting library trustees without cause or hearing, city and was not an abuse of discretion. dent of the board of Friends of Library, of Monterey Park v. City of Friends ol' Library of Monterey Park v. City of Monterey Park (App. 2 Dist. 1989) 259 CaI.Rptr. Monterey Park (App. 2 Dist. 1989) 259 Cal. Rptr. th the consent of the 358, 211 Cal.App.3d 358. 358, 211 Cal.App.3d 358. § 18912. Eligibility of men and women Men and women are equally eligible to appointment as trustees. p. 558, § 3, amended by (Stats.1976, c. 1010, § 2, operative April 30, 1977.) 824. § 1. Historical and Statutory Note~ Derivation: Educ. C.1959, § 27353 (Stats. Stats. 1901, c. 170, p. 558, § 3. amended by 1959, c. 2. p. 1461. § 27353). Stats. 1909, c. 481, p. 824. § I. Eiluc.C.1943. § 22214 (Stats. 1943, c. 71, p. the city council, and on 738). ct wa~ repealed by the city ,r and council were consti. 'ibrary, ired on March 28. § 18913. Vacancies il elected a board of re- :he board duly organized, Vacancies shall be filled by appointment for the unexpired term in the same : library association made manner as the original appointments are made. : 'ar3e thus organized all the ,e association, this library (Stats.1976, c. 1010, § 2, operative April 30, 1977.) Stats. 1880. p. 231, which trustees therein provided Historical and Statutory Notes ished by authority of that d (1892) 29 P. 485, 94 C. Derivation: Educ. C.1959. § 27354 (Stats. Stats. 1901. c. 170, p. 558, § 3, amended by 1959, c. 2. p. 1461, § 27354). Stats. 19og. c. 481, p. 824. § 1. Educ.C.1943, § 22RI5 (Stats. 1943. c. 71, p. 738). ers of the first board § 18914, Monthly meetlng~ ~eir number shall go Boards of library trustees shall meet at least once a month at such times and the end of one year places as they may fix by resolution. (Stats. 1976, c. 1010, § 2, operative April 30, 1977.) 89 § 18914 GENERAL PROVISIONS Pt. 11 Historical and Statutory Notes Derivation: Educ.C.1959, § 27355 (S~ats. Stats.1901. c. 170. p. 558. § 4, amended by 1959, c. 2. p. 1461. § 27355}. Stau,.1905, c.'292, p. 296, § I; Stats. 1909, c. Educ. C.1943, § 22216 (Stats.1943. c. 71, p. 481.p. 824,§ I. 738). § 18915. Special meetings Special meetings may be called at any time by three trustees, by written notice served upon each member at least three hours before the time specified for the proposed meeting. (Stats. 1976, c. 1010, § 2, operative April 30, 1977.) Historical and Statutory Notes Derivation: Educ.C.1959, § 27356 (Stats. Stats. 1901. c. 170, p. 558. § 4, amended by 1959, c. 2, p. 1461, § 27356). Stats. 1905. c. 292, p. 296, § 1; Stats. 1909, c. Educ.C.1943, § 22217 (Stats. 1943, c. 71, p. 481. p. 824. § 1.- 738). § 18916. Quorum A majority of the board shall constitute a quorum for the transaction of business. (Stats. 1976, c. 1010, § 2, operative April 30, 1977.) Historical and Statutory Notes DerivaUon: Educ. C.1959, § 27357 (Stats. Stats.1901. c. 170, p. 558, § 4, amended by 1959, c. 2, p, 1461, § 27357). Stats. 1905, c. 292, p. 296, § I; Stats. 1909, c. Educ.C.1943, § 22218 (Stats. 1943, c. 71, p. 481, p. 824, § I. 738). § 18917. President The board shall appoint one of its number president, who shall serve for one year and until his successor is appointed, and in his absence shall select a president pro tern. (Stat~.1976, c. I010, § 2, operative April 30, 1977.) Historical and Statutory Notes Derivation: Educ. C. 1959, § 27358 (S~ats. Stats.1901, c. 170, p. 558. § 4. amended by 1959, c. 2, p. 1462, § 27358). Sta~s.1905. c. 292, p. 296, § 1; Stats. 1909, c. Educ.C.1943, § 22219 (Stats. 1943. c. 71. p. 481, p. 824, § I. 738). § 18918. Record of proceedings The board shall cause a proper record of its proceedings to be kept. (Sta~.1976, c. 1010, § 2, operative Apr~l 30, 1977.) Historical and Statutory Notes Derivation: Educ.C.19S9. § 27359 (Stats. Educ.C.1943. § 22220 fStats. 1943. c. 71, p. 1959, c. 2, p. 1462. § 27359}. 738). 9O ENERAL PROVIsIONs LIBRARIES § 18921 Pt.Ii slate, idol. c. 170. p. 558, § 4. amended by 70, p. 558, § 4. amended ~ f~ts 1905. c. 292. p. 296, § I~ Stats. 1909. c. !. p. 296. § I 18919. Rules, regulations and by-laws ~l~e board of library trustees may make and enforce all rules, regulations, and bylaws necessary for the administration, government, and protection of the ee trustees, by written libraries under its management, and all property belonging thereto. efore the time Specified {$latsAg?6. c. 1010, § 2, operative April 30. 1977,) Historical and Statutory Notes Oedvmlion: Educ.C. 1959, § 27360 (S~ats. Stats. 1901. c. 170, p. 558, § 5. amended by 1959. c. 2, p. 1462. § 27360). Stats. 1909. c. 481. p. 824, § I. '0. p. 558, § 4. amended by Educ.C.1943. § 22221 (Stats.1943, c. 71. p. p. 296. § I; Stats. 1909, Cross References Violation of rules, regulations or bylaws, penalty, see Education Code § 18960. fOr the transaction of [ 18920. Administration of trusts; receipt, holdings and disposal of proper- The board of library trustees may administer any trust declared or created for l~e library, and receive by gift, devise, or bequest and hold in trust or · properXy situated in this state or elsewhere, and where not otherwise O, p. 558. § 4. amended by ' dispose of the property for the benefit of the library. p. 296, § i; Stats. 1909, r..! (Slals.1976, C. I010, § 2, operative April 30, 19'}7.) Historical and Statutory Notes Educ. C.1959, § 27361 (Stats. Stats.1901, c, 170, p. 558. § S. amended by p. 1462, § 27361}. Stals. 1909. c. 481. p. 824, § I. ho shall serve for one ~r, duc.C.1943. § 22222 (Stats. 1943. c. 71, ,bsence shall select a Cross References I%undations for institutions of ails and sciences, see Education Code § 21140 et seq. Notes of Decisions · p. 558. § 4. amended by ~'~md~ donated to city I prescribing their duties, did not embrace the ,. 296, § 1: Stats. 1909. c. construction of a library to be erected with funds donated to a city unless the girl by its terms and conditions, either expressly or by l, Fand~ donated to city proper implication, so provided. Board of Li- Slats.1901, p. 557, c. 170, providing for the brary Trustees of City of Hartford v. Board of mtablishment of free I:/ublic libraries and read- Trustees of City of Hartford (1908) 84 P. 227, 2 Ir~ rooms, creating a board of trustees, and C.A. 760. gs to be kept. ~ 18921. Omcers and employees The board of library trustees may prescribe the duties and powers of the -~20 (Stats. 1943, c. 71, p. librarian, secretary, and other officers and employees of the library; determine Ihe number of and appoint all officers and employees, and fix their compensa- 91 § 18921 GENERAL PROVISIONS Pt. 11 tion. The officers and employees sha]l hold their offices or positions at the pleasure of the board. (Stats.1976, c. 1010, § 2, operative April 30, 1977.) Historical and Statutory Note~ Derivation: Educ. C.1959. § 27362 (Stats. StaL~.lgOI, c. 170, p. 558, § 5. amended by 1959. c. 2. p. 1462. § 27362). Stats. 1909. c. 481, p. 824. § I. Educ.C.1943, § 22223 (Stats. 1943. c. 71. p. 739). Cross References Civil service, see Government Code § 45002. Notes of Declslon.s Civil service 2 2. CIvil s~rvJc~ Employee~' stanm I A library employee was an employee of the city, and subject to its civil service ordinance, 1. Employees' statu~ by vitnue of provision therein that it shall be Under Educ.C.1959, § 27362 and ~ 27301. applicable to ad] employees of the city, even 27360, 27368. 27401. 27402~ 27453. and 27455 though the ordinance did not specifically desig. and Gov. C. ~ 45002. 45005. a municipal Il- hate library employees, and Gov. C. § 45002 brary, although autonomous as to its intenud provided for s~-parate designation of library em- operations, was not independent of the city and ployees. City of Ukiah v. Board of Trustees of its employees were city employees. Cityof Uki- Munlcipa] Library of City of Ukiah (1961) 15 ah v. Board of Trustees of Municipad Library of CalRptr. 81 I. 195 C.A.2d 344. City of Ukiah (1961) 15 Cad.Rptr. 811, 195 C.A.2d 344. § 18922. Purchase of personal property The board of library trustees may purchase necessary books, journalsl publi- cations, and other personal property. (Stats. 197'6, c. 1010, § 2, operative April 30, 1977.) Historical and Statutory Note~ Derivation: Educ.C.1959. § 27363 (Stats. Stats.190l. c. 170. p. 558, § 5, amended by 1959. c. 2, p. 1462, § 27363). Stats.1909. c. 481. p. 824, § I. Educ.C.1943, § 22224 (Stats.1943, c. 71. p. 739). § 18923. Authority to purchase real property, and to erect or rent and equip building The board of library trustees may purchase real properx'y, and erect or rent and equip, such buildings or rooms, as may be necessary, when in its judgment a suitable building, or portion thereof, has not been provided by the legislative body of the municipality for the library. (StaLs. 1976, c. 1010, § 2, operative April 30, 1977.) Historical and Statutory Notes Derivation: Educ.C.1959, § 27364 (Stats. Educ.C.1943, § 22225 (Stats. J943, c. 71, p. 19S9, c. 2, p. 1462. § 27364). 739). 92 [SIONS LIBRARIES § 1892'/ Pt. I ! Ch. S ~ at the Sta~.19Ol, c. 170, p. 558, § 5, amended by Stats. 1909. c. 481, p. 824, § I. § 18924. State publications The board of library trustees may request the appropriate state officials to ended by furnish the library with copies of any and all reports, laws, and other publica- tions of the state not otherwise disposed of by law. (Stats. 1976, c, 1010, § 2, operative April 30, 1977.) ' Historical and Statutory Notes Stats.1901, c. 170. c. 558, § 5, amended by I~rtvatlon: Educ.C.1959, § 27365 (Stats. 1959. c. 2, p. 1462, § 27365, amended by Stats. Stats. 1909, c. 481, p. 825, § I. 1959, c. 1214, p. 3300, § I). Educ. C.1943, § 22226 (Stats. 1943, c. 71, p. ee of the 739). rdinance, Cross References shall be :iD'. even Distribution of state publications, see Government Code ~ 9791, 14900 et seq. dly desig- § 45oo2 § 18925. Exchanging with other libraries; nonresident borrowing orary em- ~ustees of The board of library trustees may borrow books from, lend books to, and 1961) 15 ~=' '~' exchange books with other libraries, and may allow nonresidents to borrow .~ books upon such conditions as the board may prescribe. .~? (Stats. 1976, c. 1010, § 2, operative April 30, 1977.) Historical and Statutory Notes Derivation: Educ.C.1959, § 27366 (Stats. Stats. 1901, c. 170, p. 558, § 5, amended by ;, publi- 1959, c. 2, p. 1462, § 27366). StatsA909, c. 481, p. 825, § 1. Educ.C.1943, § 22227 (Stats. 1943, c. 71, p. 738). § 18926. Incidental powers of board ended by The board of library trustees may do and perform any and all other acts and things necessary or proper to carry out the provisions of this chapter. (Stats. 1976, c. 1010, § 2, operative April 30. 1977.) Historical and Statutory Notes nt and Derivation: Educ.C.1959, § 27367 (Stats. Stat&1901, c. 170. p. 558, § 5, amended by 1959, c. 2, p. 1462, § 27367). Stats.1909, c. 481, p. 825. § 1. Educ.C.1943, § 22228 (Stats. 1943, c. 71, p. or rent ._ 739). dgment islative § 18927. Annual report to legislative body and to State Ubrarlan The board of library trustees, or if there is no board of trustees, then the administrative head of the library shall, on or before August 31 st, in each year, report to the legislative body of the municipality and to the State Librarian on t the condition of the library, for the year ending the 30th day of June preceding. The reports shall, in addition to other matters deemed expedient by the board c. 71. p. of trustees or administrative head of the library, contain such statistical and 93 § 18927 GENERAL PROVISIONs Pt. 11 other information as is deemed desirable by the State Librarian. For this purpose the State Librarian may send to the several boards of trustees or administrative heads of the library instructions or question blanks so as to obtain the material for a comparative study of library conditions in the state. (Stats. 1976, c. 1010, § 2, operative April 30, 1977.) Historical and Statutory Notes Derivation: £duc.C.1959, § 27368 (Stats. Stats.1901, c. 170, p. 559, § 6, amended by 1959, c. 2, p. 1462, § 27368). Stats. 1905, c. 292, p. 296, § 2; Stats.1909. c. Educ.C.1943, § 22229 (Stats. 1943, c. 71, p. 481, p. 825, § I. 739. amended by Stats. 1957, c. 2135. p. 3787. § Cross Referenee~ State librarian, see Education Code § 19302 et seq. Article 3 SUPPORT OF LIBRARIES Section 18950. Repealed. 18951. Library fund. 18952. Safety, preservation, and application of fund not payable into treasury. 18953. Payments from the library f~nd. Article 3 was enacted by Stats.1976, c. 1010, § 2, operative April 30, 1977. § 18950. Repealed by Stats. 1977, c. 309, § 1, eft. July 8, 1977 Historical and Statutor~ Notes The repealed section, enacted by Stats 976, § 27401. amended by Stats.1959, c. 1082. p. c. 10i0, ~ 2. authorized a municipality to levy a 3147. § 1; Stats. 1965, c. 1561. p. 3652, § I; tax for the construction and maintenance of the Educ. C.1943, § 22241 (Stats.1943, c. 71, p. library and purchasing property therefor. The 739}: Stats. 1901, c. 170. p. 559, § 7, amended repealed section was derived from Educ.C.1959, § 27401. "enacted by" Stats. 1959, c. 2, p. 1463, by Stats. 1909, c. 481, p. 825. § L § 18951. Library fund All money acquired by gift, devise, bequest, or otherwise, for the purposes of the library, shall be apportioned to a fund to bo designated the library fund, and shall be applied to the purposes authorized in this chapter. (Stats. 1976, c. 1010, § 2, operative April 30, 1977. Amended by Stats. 1977. c. 309, § 1.1, eft. July 8, 1977.) Historical and Statutory Notes Derivation: Educ. C.1959, § 27402 (Stats. Stats. 1901, c. 170, p. 559. § 8. amended by 1959, c. 2, p. 1463. § 27402). Stats.1909, c. 481. p. 825, § I. Educ.C.1943, § 22242 (Stats. 1943, c. 71, p. 739). 94 S LIBRARIES § 18960 I Ch. $ s § 18952. Safety, preservation, and application of fund not payable into .r treasury o If payment into the treasury is inconsistent with the conditions or terms of '~' any gift, devise, or bequest, the board shall provide for the safety and preserva- tion of the fund, and the application thereof to the use of the library, in accordance with the terms and conditions of the gift, devise, or bequest. (Stats. 1976, c. 1010, § 2, operative April 30, 1977.) ~y c. Historical and Statutory Notes Derivation: Educ. C.1959. § 27403 (Stats. Stats. 1901, c. 170, p. 559. § 8. amended by 1959. c. 2. p. 1463. § 27403). StatsAg09, c. 481, p. 825, § I. Educ.C.1943. § 22243 (Stats. 1943. c. 71, p. 740). § 18953. Payments from the library fund Payments from the fund shall be made upon warrants' issued after due audit by, and an order from, the library trustees. The warrants shall be signed by the president and secretary of the board of library trustees. The treasurer of the municipality shall pay such warrants without any further order or warrant from any other authority. (Stats.1976, c. 1010, § 2, operative April 30, 1977.) Historical and Statutory Notes Derivation: Educ. C.1959. § 27404 (Stats. Stats. 1901, c. 170, p. 559, § 8. amended by 1959, c. 2, p. 1463. § 27404). Stats. 1909, c. 481, p. 825, § I. Educ.C.1943, § 22244 (Stats. 1943. c. 71, p. 740). Article 4 GOVERNMENT Section 18960. Library free to inhabitants; violation of rules, regulations or by-laws. 18961. Contracts with neighboring municipalities or county. 18962. Title to property. 18963. Application of chapter to prior municipal libraries and libraries governed by city charter. 18964. Disestablishment of library. 18965. Government of public library services upon consolidation. Article 4 was enacted by Stats.1976, c. 1010, § 2, operative April 30, 1977. § 18960. Library free to Inhabitants; violation of rules, regulations or by- Every library established pursuant to this chapter shall be forever free to the inhabitants and nonresident taxpayers of the municipality, subject always to 95 § 18960 GENERAL PROVISIONs such rules, regulations, and bylaws as may be made by boards of library trustees. Any person who violates any rule, regulations, or bylaw may be fined or excluded from the privileges of the library. (Stats. t976, c. 1010, § 2, operative April 30, 1977.) Historical and Statutory Notes Derivation: Educ.C.1959, § 27451 (Slats. Stats. 1901, c. 170, p. 559, § 9. amended by 1959. c. 2, p, 1463. § 27451). Stats.1909, c. 481. p. 825, § 1. Educ.C.1943. § 22261 (Slats. 1943, c. 71. p. 7401. Cross References Rules, regulations and bylaws of board of library trustees, see Education Code § 18919. Notes of Dectslons Fee~ I with library materials of the patron's infornla. ~ tiona] needs, by libraries that are organized I. Fee~ under ~ 18300 et seq., 18900 et seq., 19100 et seq.. 19400 et seq. 19600 et seq.. or Gov. C. Fees may not bo charged to local res/dents for § 39732. 61 Ops. Atty. Gen. 512, 11-21-78. 'library services", defined as the satisfaction § 18961. Contracts with neighboring municipalities or county The board or' library trustees and the legislative body of any neighboring municipality or the board of supervisors of the county in which the public library is situated, may contract for lending the books of the library to residents of the county or neighboring municipality, upon a reasonable compensation to be paid by the county or neighboring municipality. (Stats. 1976, c. 1010, § 2, operative April 30, 1977.)' Historical and Statutory Notes Derivation: Educ.C.1959, § 27452 (Slats. Slals. 1901, c. 170~ p. 560. § 10. amended by 1959. c. 2, p. 1463, § 274521. Slats. 1909, c. 481, p. 826. § I. Educ. C.1943. § 22262 (Slats. 1943. c. 71, p. 74O). Cross References Affiliation with school libraries, see Education Code § 18134 et seq. Contracts with counties,, see Education Code § 19112. Notes of Decisions Rental o~ city space I 296, Slats. 1909, p. 823. could charge the county which used part otr the library to maintain its county free library under County Free Library 1. Rental of city space Act. StaLs. 191 I, p. 80, as amended, for rent for Stats 901 p 557 as am--avd .---;-?-z'-'-er the use of such space, and the county could pay , - ~.ueu, otats.19u~, p. for such space. 40ps. Auy. Gen. 343 (1944). § 18962. Title to property The title to all property acquired for the purposes of the library, when not inconsistent with the terms of its acquisition, o~ otherwise designated, vests in the municipality in which the library is situated, and in the name of the 96 S LIBRARIES § 18965 I Ch. $ ~ municipal corporation may be sued for and defended by action at law or J otherwise. (Stats.1976, c. IOI0, § 2, operative April 30, 1977.) Historical and Statutory Notes Derivation: Educ.C.1959, § 27453 (Stats. Stats. 1901, c. 170, p. 560, § I 1, amended by -v 1959, c. 2, p. 1464, § 27453). Stats. 1909, c. 451, p. 826, § I. Educ.C.1943, § 22263 (Stats.1943, c. 71, p. 740). § 18963. Application of chapter to prior municipal libraries and libraries governed by city charter Any municipal library which was established and existed on June 11, 1909, under the provisions of an act entitled "An act to establish free public libraries ~ and reading rooms," approved April 26, 1880,~ is continued under the provi- .~t sions of this chapter and shall be considered the same as if established under the provisions of this chapter. This chapter has no application to any library established or governed by a city charter, and any city charter is in no manner affected by this chapter. (Sta~.1976, c. 1010, § 2, operative April 30, 1977.) g I Stats. 1880, c. 126, p. 231. c Historical and Statutory Notes s Derivation: Educ. C.1959, § 27454 (Stats. Stats. 1901, c. 170, p. 560, § 12, amended by o 1959, c. 2. p. 1464, § 27454). Stats.1909. c. 481. p. 826. § 1. Educ. C.1943, § 22264 (Sta'~s.1943. c. 71. p. § 18964. Disestablishment of library '? Any ordinance establishing a library adopted pursuant to this chapter shah be repealed by the body which adopted it upon being requested to do so by 51 percent of the electors of the municipal corporation, as shown by the great register. Upon the repeal of the ordinance the library is disestablished in the municipal corporation. (Stats. 1976, c. 1010, § 2, operative April 30, 1977.) Historical and Statutory Notes ¥ Derivation: Educ.C.1959, § 27455 (Stal~. Stats. 1901, c. 170, p. 560, § 13, amended by -.s 1959, c. 2, p. 1464, § 27455). Stats.1909, c. 481. p. 826, § 1. --~ Educ. C.1943, § 22265 (Stats. 1943, c. 71, p. ~r 740). .y '" § 18965. Government of public library services upon consolidation Whenever the governing bodies of two or more cities or counties consolidate their existing public library services, as a joint exercise of powers under ~t Chapter 5 (commencing with Section 6500), Division 7, Title I of the Govern- a ment Code, and the ownership or management of the cities' and counties' e library facilities and other library assets are turned over to a newly formed joint 97 § 18965 GENERAL PROVISIONS Pt. 11 agency, any boards of public library trustees existing prior to the consolidation, may be dissolved by ordinance. IStats. 1976, c. 1010, § 2, operative April, 30, 1977.) Historical and Statutory Notes Derivation: Educ.C. 1959, § 27456. added by Stats. 1963, c. 1143, p. 2623, § I. Chapter 6 COUNTY FREE LIBRARIES Article Section I. Establishment 2. County Llbrari~iiiiiiill ................................... 19100 3. Government .................... 19140 ............................................................ 19160 Chapter 6 was enacted by Stats.1976, c. 1010, § 2, operative April 30, 1977. Article 1 ESTABLISHMENT Section 19100. Power to establish and maintain. 19101. Establishment at the county seat or elsewhere in the county. 19102. Publication of notice of contemplated action. 19103. Participation by city or library districts in the county library system. 19104. Withdrawal of city or library district from county library system. 19105. Effective date of withdrawal. 19106. Publication of notice of contemplated participation in, or withdrawal from, county library system. 19107. Contracts with cities. 19108. Contracts with other counties. 19109. Library tax to carry out contract. 19110. Contracts with other counties for services of librarian. 19111. Termination of contract upon the establishment of county library. 19112. Contract that city library assume functions of county library. 19113. Disestablishment of county library. 19114. Annexation of territory by municipal corporation not served by county library. 19115. Use of library by nonresidents of territory taxed for library purposes. Article I was enacted by Stats. 1976, c. 1010, § 2, operative April 30, 1977. Cross Reference~ Construction, lease, etc.. see Government Code § 26150. County libraries, contracts to provide school library services, see Education Code § 1773. Library service at county institutions, see Government Code § 26151. Reimbursement for costs mandated by state, inclusion of county free libraries as special districts. see Revenue and Taxation Code § 2216. Supervision by state librarian, see Education Code § 19167. 98