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Home My WebLink About2000/02/03 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on /--~00 , at ~-~,~ , I posted a true and correct copy of the meeting agenda dated ~'~. 3! ~10o~ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on //3~0~ , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga Vivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 7:00 p.m. February 3, 2000 Civic Center Council Chambers 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember Boardmembers Robert Howdyshell, President Edward E. Swistock, President Pro Tem Donna Bradsha~v, Boardmember Doris Dredd-Lee, Boardmember Joyce Womack, Boardmember ,~ Board of Library Trustees Agenda Regular Meeting, February 3, 2000 A. CALL TO ORDER 1. Roll Call: Howdyshell , Bradshaw , Dredd-Lee , Swistock and Womack B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of Minutes: January 6, 2000 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: oral report presented by staff. 2. Budget report: report presented by Deborah Clark, Library Director. 3. Literacy Program Reorganization: report presented by Deborah Clark, Library Director 4. Telethon 2000: update by Staff. D. BOARD BUSINESS The following items have been requested by the Board of Library Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Update on Master Plan process: Survey. Oral report presented by Deborah Clark, Library Director. 2. Joint Library Board and Council Meeting: Dates for review. .... Oral report presented by Deborah Clark, Library Director. Board of Library Trustees Agenda Regular Meeting, February 3, 2000 2 3. Library Board Retreat: Discussion of items the Library Board wishes to cover during the retreat. Carry over from November Board meeting. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Board of Library Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Board of Library Trustees. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Monday, January 31, 2000, 6:00 p.m. seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. ~U [5I, IC 14115OAI~Y Staff Report DATE: February 3, 2000 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION That the Library Board approve the Minutes of the Regular Meeting of the Board of Library Trustees for January 7, 2000. BACKGROUND/ANALYSIS Attached, please find the Minutes for the Regular Meeting of the Library Board of Trustees listed above, taken and compiled by Library Secretary, Vivian Garcia. FISCAL IMPACT None. /l~'~pectfully submitted, Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on January 4, 2000, in the Tri- Communities Room of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:00 p.m. and President Howdyshell led the pledge of allegiance. Present were Boardmembers Bradshaw, Swistock and Womack. Also present were Deborah Clark, Library Director, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Supervisor and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR BI. Approval of Minutes: November 4 and December 2, 1999. MOTION: Moved by Boardmember Swistock to approve the minutes, seconded by Boardmember Bradshaw. Motion carried 4-0-1 (with Dredd Lee absent). C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Report: oral report presented by staff. Robert Karatsu, Principal Librarian, gave an oral report updating the Library Board on the Library during December. C2. Budget Report: presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget sheets with the Library Board. There were no questions. C3. Literacy Program Reorganization:, oral progress report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that Lori Hopkins resigned from her position as Literacy Coordinator. She and her husband have relocated to the San Diego area. Ms. Clark stated that next fiscal year funding for Literacy will be $.25 for every local dollar. Staff will be proposing a Library Board Minutes January 6, 2000 Page 2 reorganization of the Literacy Program and staffing for the Library Board's review at next month's meeting. Staff has a meeting scheduled with Linda Yao, Library Director of Upland, next week regarding the partnership between Upland and Rancho Cucamonga for the Adult Literacy Program. C4. Telethon 2000: update by staff. a) Selection of a project for Telethon 2000. A bookmobile with cyber capability has been approved as the official telethon project. Deborah Clark, Library Director, updated the Library Board on the meeting staff had with Mayor Alexander. Staff is working with the City Manager's department on grants and contacts for a bookmobile. D. BOARD BUSINESS D 1. Update on Master Plan process: Survey. Oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that staff expects to have data from the survey at the February meeting for the Library Board's review. D2. Patrons request review of material. Report attached and presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the patron's request for the audiotape and book, Tully, with the Library Board. Boardmember Bradshaw reviewed the audiotape and book, Tully. She stated that in the audiotape details are not elaborated on regarding scenes in the tape. Deborah Clark, Library Director, stated that with the audiotape collection there is not a rating system as there is with the videos and CDs. Staff recommends keeping the book and audiotape; and if the patron wishes to review the items again with the Library Board, the items will be on the next agenda. MOTION: Moved by Boardmember Swistock to approve staff's recommendations of retaining the items and returning to the Board at the patron's request, seconded by President Howdyshell. Motion carried 4-0-1 (with Dredd Lee absent). Library Board Minutes January 6, 2000 Page 3 D3. Library Board Retreat: Discussion of items the Library Board wishes to cover during the retreat. Carry over from November Board meeting. In the absence of Boardmember Dredd Lee, President Howdyshell asked the item be brought back to the next meeting. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Telethon E2. Survey E3. Library Board of Trustees Retreat F. COMMUNICATIONS FROM THE PUBLIC None G. ADJOURNMENT MOTION: Moved by President Howdyshell to adjourn, seconded by Boardmember Womack. Motion carried, 4-0-1 (with Dredd Lee absent). Meeting adjourned at 7:33 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: R A N C H O C U C A M O N G A ~UBLIC LIBRARY Staff Report DATE: February 3, 2000 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF 1999/2000 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Reports January" will be available at the meeting. Schedule B, titled "Balance Sheet January FY 1999/2000" will be available at the meeting. Schedule C, titled "Library Expenditures 1999/2000" is an accounting of all funds expended so far this fiscal year, showing 58% of library funds expended or encumbered at 54% into the fiscal year. Also included are the expenditure figures for Literacy and Library Redevelopment Agency funds. FISCAL IMPACT None. iKUlly submitted, ,,~ ~ LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN TOTALS SPENT PER FUNDS % % OF 1999/2000 CATEGORY REMAINING SPENT YEAR PERSONNEL 68% 1100 REGULAR SALARIES $519,960 $19,822 $35,342 $57,830 $40,118 $46,963 $38,746 $38,888 $277,709 $277,709 $242,251 53% 1200 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0% 1300 PART TIME SALARIES $302,690 $9,698 $19,660 $29,139 $21,722 $21,543 $21,019 $18,447 $141,228 $141,228 $161,462 47% 1900 FRINGE BENEFITS $200,940 $16,745 $16,745 $16,745 $16,745 $16,745 $16,745 $16,745 $117,215 $117,215 $83,725 58% TOTAL PERSONNEL $1,023,590 $46,265 $71,747 $t03,714 $78,685 $85,261 $76,510 $74,080 $536,152 $536,152 $487,438 52% OPERATIONS 3100 TRAVEL & MEETINGS $8,000 $'1,482 $3,518 30% ALA Conference $0 Hood - workshop $205 $205 Clark - workshops $15 $26 $41 Karatsu-workshops $0 Meeting Supplies $53 $9 $45 $106 California Air Tickets $0 ILS Workshops $0 CLA Conference $622 $511 ($86) $82 $1,129 CALTAC Workshop $0 CLA Legislative Day $0 3300 MILEAGE $5,000 $2,821 $2,179 66% Auto Allowance $4,200 $178 $323 $485 $323 $323 $323 $323 $2,278 $2,278 $1,922 54% Reimbursement $800 $0 $543 $257 68% Garcia $22 $19 $20 $24 $27 $11 $122 Pages $8 $22 $11 $20 $60 Man_ela $25 $25 Corwin $20 $20 Conference Mileage $316 $316 3900 MAINTENANCE/OPER $183,860 $118,455 $65,405 64% Encumbrances $17,133 $97 $17,230 Visa $0 Cash Receipts $0 Printing/Postage $2,000 $0 $0 $2,000 0% Printing $0 Postage $0 Office Supplies $18,000 $0 $15,297 $2,703 85% Library Cards $1,256 $1,256 Barcodes $1,761 $1,761 Cataloging Suppliee $129 $1,267 $2,208 $170 $96 $8,869 Computer Table/Book trucks $172 $172 Photography $257 $36 $293 8 Ave. graphics $0 Office Depot $15 $3,561 $558 $526 ($5) $2,000 $6,656 Office machine repair $0 Letterhead $63 $63 Miscellaneous $184 $5 $190 Petty Cash ($9) ($9) Computer supplies $555 $273 $22 $60 $3 $913 Stationary $43 $43 Federal Express $19 $18 $27 $64 Board Supplies $25 $25 Special Program Supplies $10,000 $1,780 $8,220 18% Children's Supplies $9 $167 $11 $187 Children's Programs - Friends $200 $161 $30 $249 $640 Administration Office supplies $20 $6 $29 $56 Interlibrary Loan $10 $50 $20 $80 Signs $241 $241 Summer Reading Program (FR) $19 $246 $311 $576 Foundation Expenses $0 Literacy Projects $0 Volunteer Supplies $0 Reference On-line $0 Advertising/Promotions $3,000 $0 $38 $2,962 1% National Library Week - Friends $0 Recruitments $0 Telethon $0 Float (Friends funded) $38 $38 Books/Materials $125,000 $0 $91,522 $33,478 73% Bookstore rush $146 $560 $946 $4,530 $1,632 $274 $8,088 Young Adult Books $215 $215 Childrens Books $91 $2,109 $563 $I,651 $4,414 Brodart Books $29,244 $6,783 $5,765 $694 $1,424 $175 $44,086 Reference Books $638 $674 $313 $116 $2,376 $3,349 $7,466 Literacy Books $0 Rental Collection $0 Reference CD's $19,687 $19,687 Circulating Instructional CD's $746 $2,000 $2,746 Large Print Books - Friends $11 $96 $107 Books on Tape - Friends $29 $427 $781 $31 $9 $49 $1,325 Video $137 $205 $863 $1,030 $2,234 CD's (music) $676 $478 $1,154 Spanish Language $0 Software Maintenance $5,700 $711 $6,411 Magazines/Publications $10,000 $155 $30 $2,137 $34 $551 $2,907 $2,907 $7,093 29% Training $2,500 $0 $0 $2,500 0% Bindery $1,000 $500 $500 $500 $500 50% 3932 Equipment MaintJDeprec, $7,980 $7,980 $7,980 $7,980 $0 100% 3956 DUES $2,100 $1,898 $202 90% American Library Assoc. $450 $195 $195 $195 $255 43% MCLS Associate Membership $150 $150 $150 $150 $0 100% California Library Assoc. $0 $335 $335 $335 ($335) #DIV/0! Inland Library system $1,500 $1,218 $1,218 $1,218 $282 81% CALTAC 0 $0 $0 $0 #DIV/0! 3960 GENERAL LIABILITY $4,220 $352 $352 $352 $352 $352 $352 $352 $2,464 $2,464 $1,756 68% 6028 CONTRACT SERVICES $t 34,639 $63,305 $7t ,334 47% Encumbrances $12,964 $5,000 $17,964 Offic Equip/Maintenance $6,000 $0 $1,530 $6,000 26% Xerox Fund $1,494 $36 $1,530 Contract Salaries $1,895 $1,400 $1,891 $3,291 Book Processing $19,000 $2,014 $1,817 $871 $136 $1,174 $2,928 $8,941 $8,941 $10,059 47% OCLC $1,000 $219 $175 $80 $222 $696 $304 0% S.B. County $50,000 $0 $0 $50,000 0% Collection Agency $5,000 $780 $450 $467 $1,697 $1,697 $3,303 34% Self Check Maintenance $3,000 $0 $0 $3,000 0% Telephone Maintenance $3,000 $0 $0 $3,000 0% Computer Tech Services $35,000 $28,691 $28,691 $28,691 $6,309 82% Evening Meeting Charges $0 $50 $50 $50 Library Master Plan $10,000 $0 $0 $10,000 0% Landscaping Carryovers $744 $445 $445 $445 $299 60% 8019 TELEPHONE $16,000 $9,907 $6,093 62% 989-8277 (Rotary line) $416 $366 $355 $347 $381 $374 $397 $2,636 181-1185 (T1 line) $209 $203 $418 $209 $209 $1,247 948-9900 $431 $428 $851 $444 $823 $415 $3,392 476-2793 (ISDN Line) $210 $420 $210 $426 $1,265 980-0871 (EMS & Security) $56 $110 $57 $110 $332 980-4361 (Elevator) $27 $54 $28 $54 $164 987-3271 (Irrigation Sprink.) $23 $46 $24 $46 $140 987-9671 $0 989-6904 (Public Fax) $29 $61 $30 $31 $152 481-6724 $27 $58 $31 $116 MCI $67 $101 $99 $103 $93 $463 8021 WATER UTILITIES $3,000 $1,621 $1,379 64% Inside Use $224 $232 $198 $653 Landscaping $353 $333 $171 $857 Fireline water $37 $37 $37 $110 8022 ELECTRIC UTILITIES $48,000 $0 $5,262 $5,296 $5,508 $4,353 $3,671 $3,307 $27,397 $27,397 $20,603 57% TOTAL LIBRARY BUDGET $1,433,388 $55,825 $168,170 $136,502 $104,489 $98,531 $127,447 $99,748 $790,711 $773,481 $689,907 64% LITERACY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN SPENT PER FUNDS % % OF 1999/2000 CATEGORY REMAINING SPENT YEAR PERSONNEL 88% 1100 REGULAR SALARIES $38,705 $988 $2,512 $1,145 $3,389 $3,464 $5,576 $2,086 $19,161 $19,544 50% 1900 FRINGE BENEFITS $15,020 $1,252 $1,252 $1,252 $1,252 $1,252 $1,252 $1,252 $8,762 $6,258 58% TOTAL PERSONNEL $53,725 $2,240 $3,764 $2,397 $4,641 $4,716 $6,827 $3,338 $27,922 $25,803 52% OPERATIONS 3100 TRAVEL & MEETINGS $1,000 $20 $12 $42 $9 $83 $917 8% 3300 MILEAGE $800 $67 $48 $115 $685 14% 3900 MAINTENANCE/OPER $3,290 $3,290 0% Printing/Postage Printing $300 $0 Postage $0 Office Supplies $1,490 $106 $51 $532 $688 $802 46% Instructional Materials $1,500 $59 $75 $285 $419 $1,081 28% 6028 CONTRACT SERVICES $3,790 $1,895 $948 $0 $0 $0 $0 $0 $2,843 $948 75% TOTAL LITERACY BUDGET $62,605 $4,214 $4,799 $2,502 $4,749 $4,767 . $7,701 $3,338 $32,070 $31,642 51% REDEVELOPMENT EXPENDITURES FY 199912000 TOTALS FUNDS % % OF JUL AUG SEP OCT NOV DEC JAN SPENT REMAINING SPENT YEAR OPERATIONS 58% Maintenance/Operations $142,893 $25,450 82% Books $20,000 $18,566 $1,267 $722 $756 $21,310 ($1,310) Business Magazine Index $12,500 $8,149 $8,I49 $4,351 Magazine Index $9,500 $0 $9,500 Dynix System upgrades $70,000 $40,412 $47,244 $327 $87,983 ($17,983) Reference Center Magazines F $14,500 $0 $14,500 Health Reference Center $8,500 $0 $8,500 SubTotal $18,566 $1,267 $41,134 $756 $8,149 $47,244 $327 $117,442 $25,450 Contract Services $0 $0 Master Plan Update $24,000 $24,000 $24,000 $0 $0 Planning, Survey & Design $10,000 $10,000 Donor Wall $0 CAPITAL OUTLAY Project Improvement Costa $12,206 $0 $12,206 Fixed Asset Acquisition $5,000 $5,000 70% Chairs $1,896 $1,896 Cliffs Rack $208 $208 Shelving $1,396 $1,396 Sub Total $1,896 $0 $208 $0 $0 $1,396 $3,500 TOTALS $194,098 $20,463 $1,267 $41,342 $756 $8,149 $48,640 $327 $120,943 $52,656 62% R A N C H O C U C A M O N GA PUBLIC LIBRARY Staff Report DATE: February 3, 2000 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: Reorganization due to resignation RECOMMENDATION: That the Library Board approve the following reorganization to allow for a reduction in costs for the Adult Literacy program while insuring adequate staffing for both the Adult Literacy and the "Back to Basics" children's program. Eliminate Librarian I position, currently vacant, split between Childrens and Literacy. Eliminate Library Clerk position, currently in Literacy. Create Library Assistant position to oversee Adult Literacy program. Create part time Library Clerk position at 20 hrs. per week to support Adult Literacy program. Create Library Assistant position to provide Children's Services time and oversee Back to Basics Program. Staff further recommends that these new positions be filled through an in-house recruitment process, since there are existing staff members who have the expertise and experience to successfully fill the positions. In conclusion, the recommendation of this reorganization by the Library Board of Trustees would allow staff to forward the proposal through the City's Personnel Department and eventually to the City Council as part of the mid-year budget adjustment process. Due to the fact that this proposal involves budgeted positions and salaries, the City Council has final authority in approving or rejecting this proposal. BACKGROUND: Lorraine Hopkins, Literacy Coordinator for the City of Rancho Cucamonga since the inception of the program in 1995, resigned in December due to family relocation to San Diego. She was an excellent employee and we regret her departure, but the timing was fortuitous. The year 2000/2001 represents the first year that State Library support of /.2-. the literacy program drops from 75% of the original program funding to a 25% dollar match of local funds. Recognizing that now is the time to begin a restructuring that will allow presentation of a balanced budget in 2000/2001, staff proposes that reorganization take place in this fiscal year. FINANCIAL IMPACT: Fiscal Year 1999/2000: $5,650 saved Fiscal Year 2000/2001: $ 400 additional cost Financial analysis: Financial impact of the proposal in the current fiscal year and in fiscal year 2000/2001 is outlined below. The tables below show classification change and measure both hours of service and monies gained or lost. 199912000: Reorganization To Take Place by March of 2000 Literacy: Current Staffing Proposed Staffing Hrs. Gained/Lost Librarian I FT (50%) Library Assistant 1 FT (100%) 20 hrs. gained Library Clerk 1 FT (75%) Library Clerk Part time (50%) 10 hrs. lost Divisional hour gain~loss: 10 hrs. gained Savings or Costs to Division: $3,320 saved Children's Services: Current Staffing Proposed Staffing Hrs. Gained/Lost Librarian I FT (50%) Library Assistant 1 FT (100%) 20 hrs. gained Library Clerk (25%) None 10 hrs. lost Divisional hour gain~loss: lO hrs.,gained Savings or Costs to Division: $2,330 saved Overall Gain in hours: 20 hrs. of staff time gained due to lower salary rate and salary savings. Overall Cost or Savings: $5,650 saved overall. -2- 2000/2001: Effect of Reorganization On Next Fiscal Year (information only) Literacy: Current Staffing Proposed Staffing Hrs. Gained/Lost Librarian I FT (50%) Library Assistant 1 FT (75%) 10 hrs. gained Library Clerk 1 FT (75%) Library Clerk Part time (50%) 10 hrs. lost Divisional hour gain/loss: 0 hrs. gained~lost Savings or Costs to Division: $12,755 Savings Children's Services: Current Staffing Proposed Staffing Hrs. Gained/Lost Librarian I FT (50%) Library Assistant I FT (100%) 20 hrs. gained Library Clerk (25%) None 10 hrs. lost Library Assistant (25%) 10 hrs. gained Divisional hour gain/loss: 20 hrs. gained Savings or Costs to Division: $13,150 expenditures Overall Gain in hours: 20 hrs. of stafftime gained Overall Cost or Savings: $400 additional cost to the City. CONCLUSION: The proposed reorganization is a cost effective change that allows the following: · Library continues to support the Adult Literacy Program, while at a reduced dollar investment. · Additional resources are placed in the Children's area to support the "Back to Basics" Literacy program and the proposed Bookmobile project in 2001. · Proposed new positions will allow promotion of existing staff and no loss of jobs while saving money for the Library. Approval of the reorganization outlined in this report is binding on this current fiscal year only. Budget figures on the impact for 2000/2001 were included for your ~,,~rmation to gauge the impact of the proposal on next years budget. 'D~borah Kaye ~1~, Li~a-~ Director- -s- STATISTICS JAN 2000 JAN 1999 FY 99~00 FY 98/99 Days Open 28 29 199 205 Items Borrowed 58,812 61,073 378,536 388,876 Average Daily 2,100 2,106 1,902 1,897 % Change 0% 0% Patrons Registered 1,071 1,181 6,378 6,969 Average Dally 38 41 32 31 % Change -6% 3% Information Questions 10,561 11,246 47.296 59,662 Average Daily 377 388 238 291 % Change -3% -18% Items Classified 1,470 1,327 10,725 11,886 % Change 11% -10% Volunteer Hours 304 255 2.902 2,282 % Change 16% 21% ADULT SERVICES Information Questions 6,025 6,540 31,034 38,466 Average Daily 208 226 1070 1326 % Change -9% -24% Programs/Classes Attendance 0 0 47 185 # of Sessions 0 0 5 10 Aver. per session 0 0 12 19 Tours/Group Visits To the Library 0 0 75 150 Number of Tours 0 0 5 4 Aver. per session 0 0 15 38 CHILDRENS SERVICES Information Questions 4,536 4,706 16,262 21,197 Average Daily 162 162 561 731 % Change 0% -23% Toddler Time 205 0 1054 0 # of Sessions 8 0 44 0 Aver. Per session 26 0 24 0 Preschool Storyfime Attendance 301 330 1,906 2,155 # of Sessions 16 16 103 106 Aver. per session 19 21 19 20 Afterschool Storyfime Attendance 144 87 1133 1,065 # of Sessions 8 3 50 32 Aver. per session 18 29 23 33 Special Events Program Attendance 0 110 415 581 # of Sessions 0 5 4 41 Aver. per session 0 22 104 14 Group Visits to Library 12 63 398 687 # of Sessions 2 5 22 31 Aver. per session 6 13 18 22 Outreach Visits by Staff 0 20 95 740 # of Vis~ts 0 I I 3 C2 Schedule B BALANCE SHEET JANUARY FY 199912000 Revenues Earned Projected Loss/Gain Fines & Fees $56,391 $58,200 ($1,809) -3.1% Media Rentals $35,419 $36,338 ($919) -2.5% Sales $240 $0 $240 Technology/Print Fees $11,471 $11,662 ($191) -1.6% Information Services Fees $682 $501 $181 36.2% Direct Loan $18,910 $16,000 $2,910 18.2% Totals: $123,113 $122,701 $412 0.3% Part Time Salaries Spent Projected Loss/Gain $140,536 $162,988 $22,452 Balance for Year through January. $22,864 Projected End of the Year Donations: Received Projected Over/Under Friends $70,000 $50,000 $20,000 Foundation $10,100 $30,000 ($19,900) (Includes $10,000 targeted for donor wall) LIBRARY BUDGET Budgeted Amended Revenue FISCAL YEAR Revenue Revenue Estimate REVENUE WORKSHEET FY 99/00 FY 200/2001 FY 1999/2000 02-3900 1020 Library Prop Tax Secured $871,080 $1,017,120 $1,051,700 02-3900 1030 Library Prop Tax Unsec. $28,260 $31,710 $32,790 02-3900 1040 Library Prop Tax Pre Yr $14,850 $39,350 $40,690 02-3900 1065 Library Prop Tax Supp. $2,050 $9,380 $9,700 02-3900 4600 Interest Earnings $8,000 $12,000 $10,000 O2-3901 1502 CLSA Direct Loan $32,000 $32,000 $30,000 O2-3901 1506 Library card sales $199 $300 $300 O2-3901 1507 Library Fines & Fees $100,000 $110,000 $110,000 O2-3901 1508 Media Rentals $62,500 $60,000 $60,000 O2-3901 1509 Information Service Fees $3,000 $1,500 $3,000 O2-3901 1510 Private Contributions $50,000 $70,000 $50,000 O2-3901 1511 Public Library Foundation $139,140 $205,204 $205,204 O2-3901 1513 Library Telethon $30,000 $10,000 $50,000 O2-3901-1514 Credit Card Income $3,000 $2,000 $2,000 O2-3901-7910 APS Copier Fund $10,000 $10,000 $10,000 O2-3992 8000 Transfer In: Literacy $0 $0 $0 O2-3901 1515 Technology Center Revenue $10,000 $10,000 $10,000 O2-3992-8000 Transfer In: Co. Payment $50,000 $50,000 $50,000 TOTAL LIBRARY FUND $1,414,079 $1,670,564 $1,725,384 Schedule A REVENUE REPORT FINES MEDIA LIBRARY REF REFUNDS Jan-O0 & FEES RENTALS SALES SERV. Jan I - closed Jan 2 - closed Jan 3 $789.85 $184.99 $2.78 $0.00 $40.00 Jan 4 $731.85 $186.14 $0.00 $9.00 $40.00 Jan 5 $607.92 $162 26 $0 00 $4.00 $20.00 Jan 6 $637.15 $158.31 $000 $0.00 $40 00 Jan 7 $29500 $164.31 $0.00 $2.00 $0.00 Jan 8 & 9 $871.42 $32190 $0.00 $400 $2000 $000 $0.00 $000 $0 O0 $0.00 Jan 10 $679.41 $178.75 $0.00 $0.00 $20.00 Jan 11 $558.80 $162.21 $0.00 $0.00 $40.00 Jan 12 $65933 $171.06 $0.00 $0.00 $20.00 Jan 13 $621.35 $207.27 $2.78 $0.00 $40.00 Jan 14 $184.05 $138.78 $2.78 $0,00 $40.00 Jan 15 & 16 $698.50 $385.99 $5.57 $11.25 $40.00 $0.00 $0.00 $0.00 $0.00 $0.00 Jan 17 - closed Jan 18 $546.82 $251.60 $0.00 $4.00 $100.00 Jan 19 $508.53 $212.02 $0.00 $2.00 $40.00 Jan 20 $767.35 $205.41 $2.78 $3.00 $20.00 Jan 21 $87.05 $176.80 $0.00 $5.00 $20,00 Jan 22 & 23 $667.70 $333.77 $0.00 $2.15 $20.00 $0.00 $0.00 $0.00 $0.00 $0.00 Jan 24 $424.20 $17639 $0.00 $0.00 $140.00 Jan 25 $444.84 $172.21 $000 $5.00 . $100.00 Jan 26 $401 55 $190,50 $3.00 $4.20 $80.00 Jan 27 $272 55 $201.07 $0.00 $8.00 $140.00 Jan 28 $212.45 $192.20 $2.78 $2.00 $20.00 Jan 29 & 30 $679.18 $357.68 $0.00 $2.00 $60.00 $0.00 $0 00 $0.00 $0.00 $000 Jan 31 $423.25 $19843 $0.00 $3.00 $0.00 $12,770.50 TOTALS: $11.670.50 $5,090.05 $22.47 $70 60 $1,100.00 January 99 TOTALS $11.557 82 $5.139.13 $42.15 $60.21 % CHANGE 1% -1% -47% 17% 99/2000 Rev 98/99 Rev, TOTAL LIBRARY iNCOME $16.854 $16,799 99/2000 Proj: Daily Average Fines $41680 $285.72 Daily Average Media $181.79 $178.58 Daily Average Sales $0.80 $0.00 Daily Average Ref. Fees $2.52 $8.57 DALLY TOTALS $601.92 $472.87 GAIN/LOSS ON PRO J: $4,000 PERSONNEL EXPENSES Part time Salaries $18,447 $23,284 GAIN/LOSS ON PRO J: $4,837 BALANCE $8,837.24