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Home My WebLink About2000/04/06 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA ¥I¥IAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on .3--~O~O~ , at ~oO~,~I posted a true a~d correct copy of the meeting agenda dated ~ ~ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on '3~30-~ , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga ¥ivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 7:00 p.m. April 6, 2000 Civic Center Council Chambers 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember Boardmembers Robert Howdyshell, President Edward E. Swistock, President Pro Tem Donna Bradshaw, Boardmember Doris Dredd-Lee, Boardmember Joyce Womack, Boardmember ~l~.~ Board of Library Trustees Agenda Regular Meeting, April 6, 2000 3_ A. CALL TO ORDER 1. Roll Call: Howdyshell , Bradshaw , Dredd-Lee , Swistock and Womack B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of Minutes: February 3, 2000 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: oral report presented by staff. 2. Budget report: report presented by Deborah Clark, Library Director. Copies available at the meeting. 3. Proposed Budget for 2000/2001: for review. Report presented by Deborah Clark, Library Director. Copies available at the meeting. 4. Telethon 2000: oral update by Staff. 5. Night at MacDonalds: fundraiser on April 13th at the MacDonalds located at north Haven. Oral report presented by Renee Tobin, Children's Services Coordinator. D. BOARD BUSINESS The following items have been requested by the Board of Library Trustees for discussion. They are not public hearing items,'although the President may open the meeting for public input. 1. Update on Master Plan process: Oral report presented by Deborah Clark, Library Director. --~l~ Board of Library Trustees Agenda Regular Meeting, April 6, 2000 2 ~-. Update on the Library Cards to Second Graders in elementary schools. Oral report by Renee Tobin, Children's Services Supervisor. 3. California Legislative Day: Opportunity for participation. April 24th & 25~h. Oral report by Deborah Clark, Library Director. Flier attached. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Board of Library Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Board of Library Trustees. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, March 30, 2000, 6:00 p.m. seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on February 3, 2000, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:03 p.m. and President Howdyshell led the pledge of allegiance. Present were Boardmembers Bradshaw, Dredd Lee, Swistock and Womack. Also present were Deborah Clark, Library Director, Renee Tobin, Children's Supervisor and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR BI. Approval of Minutes: January 6, 2000. MOTION: Moved by Boardmember Swistock to approve the minutes, seconded by President Howdyshell. Motion carried 4-0-0-1 (Dredd Lee abstained). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: oral report presented by staff. Deborah Clark, Library Director, stated that January was an exciting month balancing Telethon, budget and day to day high use patterns. Robert Karatsu has been busy with the new Dynix System upgrade and the new automated voice for Telecirc. The "live" voice belongs to Library Clerk Barbara Tuckerman. Renee Tobin, Children's Services Supervisor, stated that storytime attendance was up in January. However, storytime enrollment patterns have changed. Staff has survey forms available for parents to gauge preferences regarding days and times storytimes are available. Staff has changed the storytime on Saturday to a Family Storytime for children two to eight years old. Currently, space allows parents to attend with their children. Renee Tobin, Children's Services Supervisor, stated that a Back to Basics Tutor Training was held in January. There are fifteen new tutors with seven returning tutors and a total of sixty students. There are not enough tutors for approximately eight of the students. The new session starts next week and will last for twelve weeks. Library Board Minutes February 3, 2000 Page 2 Renee Tobin, Children's Services Supervisor, stated that professional storyteller Victoria Burnett will be presenting a storytime on Saturday for Black History month. C2. Budget Report: presented by Deborah Clark, Library Director. Deborah Clark, Library Director, went over the budget sheets with the Library Board. C3. Literacy Program Reorganization: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, went over the proposed reorganization with the Library Board, which would eliminate a full time Librarian I and Clerk position, replacing them with two full time Library Assistants. MOTION: Moved by President Howdyshell to approve the reorganization, seconded by Boardmember Dredd Lee. Motion carried 5-0. C4. Telethon 2000: update by staff. Deborah Clark, Library Director, stated that so far $22,600 has been pledged for the Telethon. Dean Colley with the Hot August Night will be performing Saturday night. Deborah Clark, Library Director, stated that there will be business cards for the Boardmembers to hand out to for the Telethon. The cards should be ready Monday and were a donation from Eight Avenue Graphics. D. BOARD BUSINESS D1. Update on Master Plan process: Survey. Oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that the survey material is in "rough draft form" and is not available at this time. D2. Joint Library Board and Council Meeting: Dates for review. Oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that the dates would be delayed until April and there was no official action to be taken at this time. Library Board Minutes February 3, 2000 Page 3 D3. Library Board Retreat: Discussion of items the Library Board wishes to cover during the retreat. Carry over from November Board meeting. Boardmember Dredd Lee stated this item could wait until April after the Telethon. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Update on the Library Cards to Second Graders in schools. E2. Telethon E3. Survey F. COMMUNICATIONS FROM THE PUBLIC None G. ADJOURNMENT MOTION: Moved by President Howdyshell to adjourn, seconded by Boardmember Swistock. Motion carried, 5-0. Meeting adjourned at 7:44 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: C2 LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB MAR TOTALS SPENT PER FUNDS % % OF '199912000 CATEGORY REMAINING SPENT YEAR PERSONNEL 75% 1100 REGULAR SALARIES $519,960 $19,822 $35,342 $57,830 $40,118 $46,963 $38,746 $38~888 $39,074 $38,657 $355,440 $355~440 $164,520 68% 1200 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $6 0% 1300 PART TIME SALARIES $302,690 $9,698 $19~660 $29,139 $21,722 $21,543 $21,019 $18,447 $2t402 $22,943 $185,573 $185,573 $117,117 61% 1900 FRINGE BENEFITS $200,940 $16,745 $16,745 $18,745 $16,745 $16,745 $16,745 $16,745 $16,745 $16,745 $150,705 $150,705 $50,235 75% TOTAL PERSONNEL $t,023,590 $46,265 $71,747 $t03,7t4 $78,585 $851251 $76,510 $74,080 $77,22~ $78,$45 $691,718 $691,7t8 $33'1,872 68% OPERATIONS $t09 TRAVEL & MEETINGS $5,000 $2,'102 $2,898 42% ALA Conference $0 Hood - workshop $205 $205 Clark - workshops $15 $26 $41 Karatsu-workshops $0 Meeting Supplies $53 $9 $45 $106 California Air Tickets $0 ILS Workshops $60 $60 CLA Conference $622 $511 ($86) $82 $1,129 CALTAC Workshop $0 CLA Legislative Day $560 $560 3300 MILEAGE $5,000 $$,685 $1,3'15 74% Auto Allowance $4,200 $178 $323 $485 $323 $323 $323 $323 $323 $330 $2,931 $2,931 $1,269 70% Reimbursement $800 $0 $755 $45 94% Garcia $22 $19 $20 $24 $27 $11 $51 $73 $246 Pages $8 $22 $11 $20 $31 $56 $147 Manela $25 $25 Corwin $20 $20 Conference Mileage $316 $316 3900 MAINTENANCEIOPER $~ 83,860 $'148,901 $34,959 8~% Encumbrances $17,133 $97 $17,230 Visa $0 Cash Receipts $0 Printing/Postage $2,000 $0 $2,000 0% · Printing $0 Postage $0 Office Supplies $t8,000 $18,729 ($729) 104% Library Cards $1,256 $1,256 Barcodes $1,761 $1,761 Cataloging Supplies $129 $t,267 $2,208 $170 $95 $2,245 $782 $6,896 Computer Table/Book trucks $172 $172 Photography $257 $36 $56 $349 8 Ave graphics $0 Office Depot $15 $3,561 $558 $526 ($5) $2,000 $6,656 Office machine repair $0 Letterhead $63 $63 Miscellaneous $184 $5 $4 $234 $428 Petty Cash ($9) ($9) Computer supplies $555 $273 $22 $60 $3 $84 $997 Stat~ona~' $43 $43 Federal Express $19 $18 $27 $14 $14 $91 Board Supplies $25 $25 Special Prograro Supplies $10,000 $2,088 $7,912 21% Children's Supplies $9 $167 $11 $187 Children's programs - Friends $200 $161 $30 $249 $640 Administration Office supplies $20 $6 $29 $264 $320 Interlibrary Loan $10 $50 $20 $21 $23 $124 Signs $241 $241 Summer Reading Program (FR) $19 $246 $311 $576 Foundation Expenses $0 Literacy Projects $0 Volunteer Suppties $0 Reference On4ine $0 Adve~tising/Promtaions $3,000 $870 $2,130 29% National Librar7 Week - Friends $38 $38 Recruitments $0 Telethon $794 $794 Float (Fdends funded) $38 $38 Bcoks/Materials $125,000 $110,743 $14,257 89% Bookstore rush $146 $560 $946 $4,530 $1,632 $274 $1,040 $9,128 Young Adult Books $215 $215 Childrens Books $91 $2,109 $563 $1,651 $2,843 $188 $7,444 Brodad Books $29,244 $6,783 $5,765 $694 $1,424 $175 $11,000 $55,086 Reference Books $638 $674 $313 $116 $2,376 $3,349 $798 $1,221 $9,486 Literacy Books $0 Rental Collection $0 Reference CD's $19,687 $19,687 Circulating Instructional CD's $746 $2,000 $2,746 Large Pdnt Books - Friends $11 $96 $291 $398 Books on Tape - Friends $29 $427 $781 $31 $9 $49 $44 $428 $1,797 Video $137 $205 $863 $1,030 $60 $808 $3,103 CD~s (music) $676 $478 $500 $1,654 Spanish Language $0 Software Maintenance $5,700 $711 $6,411 Magazines/P ubli~ations $10,000 $155 $30 $2,137 $34 $551 $6,653 $9,560 $9,560 $440 96% Training $2,500 $0 $0 $2,500 0% Binder' $1,000 $500 $500 $500 $500 50% 3932 Equiproent MaintJDeprec $7,980 $7,980 $7,980 $7,980 $0 100% 3986 DUES $2,t00 $t,943 $t57 93% American Library Assoc. $450 $195 $195 $195 $255 43% MCLS Associate Membership $150 $150 $150 $150 $0 100% California Library Assoc $0 $335 $335 $335 ($335} #DIV/0! Inland Library system $1,500 $1,218 $1,218 $1,218 $282 81% CALTAC 0 $45 $45 $45 ($45) #DIV/0! 3960 GENERAL LIABILITY $4,220 $352 $352 $352 $352 $352 $352 $352 $2,464 $2~464 $1,756 58% 6028 CONTRACT SERVICES $134,639 $73,308 $61,334 54% Encumbrances $12~964 $5,000 $10,000 $27~964 Offic Equip/Maintenance $6,000 $0 $1,530 $6,000 26% Xerox Fund $1,494 $36 $1 ~530 Contract Salaries $1,895 $1~400 $1,891 $3,291 Book Processing $19,000 $2,014 $1,817 $871 $136 $1,174 $2,928 $8,941 $8,941 $10,059 47% OCLC $1,000 $219 $175 $80 $222 $696 $304 0% S.B. County $50,000 $0 $0 $50,000 0% Collection Agency $5~000 $780 $450 $467 $1,697 $1,697 $3~303 34% Self Check Maintenance $3~000 $0 $0 $3~000 0% Telephone Maintenance $3~000 $0 $0 $3,000 0% Computer Tach Services $35,000 $28,691 $28,691 $28,691 $6,309 82% Evening Meeting Charges $0 $50 $50 $50 Library Master Plan $10,000 $0 $0 $10,000 0% Landscaping Carryovers $744 $445 $445 $445 $299 60% 8019 TELEPHONE $16,000 $t0,117 $5,883 63% 989-8277 (Rotary line) $416 $365 $355 $347 $381 $374 $397 $2,636 181-1185 (T1 line) $209 $203 $418 $209 $209 $1,247 949-9900 $431 $428 $851 $444 $823 $415 $3,392 476-2793 (ISDN Line) $210 $420 $210 $426 $1,265 980-0871 (EMS &Security) $56 $110 $57 $110 $56 $56 $445 980-4361 (Elevator) $27 $54 $28 $54 $27 $27 $218 987-3271 (Irrigation Sprink.) $23 $46 $24 $46 $22 $22 $184 987-9671 $0 989-6904 (Public Fax) $29 $61 $30 $31 $152 481-6724 $27 $58 $31 $116 MCI $67 $101 $99 $103 $93 $463 802i WATER UTILITIES $3,000 $2,002 $998 67% Inside Use $224 $232 $198 $219 $872 Landscaping $353 $333 $171 $126 $983 Fireline water $37 $37 $37 $37 $147 8022 ELECTRIC UTILITIES $48,000 $0 $5,262 $5,296 $5,508 $4,353 $3,671 $3,307 $3,479 $30,877 $30,877 $t7,t23 64% TOTALLISRARYBUDGET $1,433,388 $55,825 $168,170 $136,502 $104,489 $98,531 $127,447 $99,853 $89,687 $111,821 $992,324 $975,093 $458,295 68% REDEVELOPMENT EXPENDITURES FY 199912000 TOTALS FUNDS % % OF JUL AUG SEP OCT NOV DEC JAN FEB MAR SPENT REMAINING SPENT YEAR OPERATIONS 78% Maintenance/Operations $142,893 ($2,422) 102% Books $20,000 $18,566 $1,267 $722 $756 $21,310 ($1,310) Business Magazine Index $12,500 $8,149 $8,149 $4,351 Magazine Index $9,500 $7,618 $7,618 $1,882 Dynix System upgrades $70,000 $40,412 $47,244 $327 ($3,750) $84,233 ($14,233) Reference Center Magazines F $14,500 $15,346 $15,346 ($846) Health Reference Center $8,500 $8,658 $8,658 ($158) Sub Total $18,566 $1,267 $41,134 $756 $8,149 $47,244 $327 $31,622 ($3,750) $145,315 ($2,422) Contract Services $0 $0 Master Plan Update $24,000 $24,000 $24~000 $0 Planning, Survey & Design $t0,000 $10,000 Donor Wall $0 CAPITAL OUTLAY Project Improvement Costa $t2,206 $0 $12,206 Fixed Asset Acquisition $5,000 $5,000 70% Chairs $1,896 $1,896 Cliff's Rack $208 $208 Shelving $1,396 $1,396 Sub Total $1,896 $0 $208 $0 $0 $1,396 $3,500 TOTALS $194,098 $20,463 $1,267 $4t,342 $756 $8,149 $48,640 $327 $3t,622 ($3,750) $148,815 $24,783 77% LITERACY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB MAR SPENT PER FUNDS % % OF '1999/2000 CATEGORY REMAINING SPENT YEAR PERSONNEL 75% 1100 REGULAR SALARIES $38,705 $988 $2,512 $1,145 $3,389 $3,464 $5,576 $2,086 $2,098 $2,098 $19,161 $19,544 50% 1900 FRINGE BENEFITS $15,020 $1,252 $1,252 $1,252 $1,252 $1,252 $1,252 $1,252 $1,252 $1,252 $8,762 $6,258 58% TOTAL PERSONNEL $53,725 $2,240 $3,764 $2,397 $4,641 $4,716 $6,827 $3,338 $3,349 $3,349 $27,922 $25,803 52% OPERATIONS 3100 TRAVEL & MEETINGS $1,000 $20 $12 $42 $9 $83 $917 8% 3300 MILEAGE $800 $67 $48 $115 $685 14% 3900 MAINTENANCEIOPER $3,290 $3,290 0% Printing/Postage Printing $300 $0 Postage $0 Office Supplies $1,490 $106 $51 $532 $40 $688 $802 46% Instructional Materials $1,500 $59 $75 $285 $419 $1,081 28% 6028 CONTRACT SERVICES $3,790 $1,895 $948 $0 $0 $0 $0 $0 $0 $0 $2,843 $948 75% TOTAL LITERACY BUDGET $62,605 $4,214 $4,799 $2,902 $4,749 $4,767 $7,701 $3,338 $3,349 $3,389 $32,070 $31,642 51% Cl STATISTICS FEB 2000 FEB 99 FY 99/00 FY 98/99 Page 1 Days Open 28 27 227 232 Items Borrowed 61,772 59,138 440,308 448,014 Average Daily 2,206 2,190 1,940 1,931 % Change 1% 0% Patrons Registered 1,084 1,158 7,462 8,127 Average Daily 39 43 33 31 % Change -10% 6% information Questions 11,272 10,471 58,568 70,133 Average Daily 403 388 258 302 % Change 4% -15% Items Classified 1,742 1,755 12,467 13,641 % Change -1% -9% Volunteer Hours 557 255 3,459 2,537 % Change 54% 27% ADULT SERVICES Information Questions 6,775 6,078 37,809 44,543 Average Daily 234 210 1304 1536 % Change 10% -18% Programs/Classes Attendance 0 0 47 185 # of Sessions 0 0 5 - 10 Aver. per session 0 0 12 19 Tours/Group Visits To the Library 0 0 75 150 Number of Tours 0 0 5 4 Aver. per session 0 0 15 38 CHILDRENS SERVICES Information Questions 4,497 4,393 20,759 25,590 Average Daily 161 163 716 882 % Change -1% -19% Toddler Time 165 0 1219 0 # of Sessions 8 0 52 0 Aver. Per session 21 0 23 0 Preschool Storytime Attendance 221 347 2,127 2,502 # of Sessions 12 16 115 122 Aver. per session 18 22 18 21 Afterschool Storytime Attendance 155 97 1133 1,065 # of Sessions 8 3 50 32 Aver. per session 19 32 23 33 Special Events Program Attendance 29 83 444 664 # of Sessions 1 5 5 46 Aver. per session 29 17 89 14 Group Visits to Library 59 125 457 812 # of Sessions 5 7 27 38 Aver. per session 12 18 17 21 Outreach Visits by Staff 0 0 95 740 # of Visits 0 0 I 3 Cl STATISTICS MAR 2000 MAR 99 FY 99100 FY 98~99 Page 2 Days Open 31 31 258 263 Items Borrowed 62,284 67,259 502,592 515,273 Average Daily 2,009 2,170 1,948 1,959 % Change -7% -1% Patrons Registered 1,101 1,160 8,563 9,287 Average Daily 36 37 33 31 % Change -5% 7% Information Questions 10,226 11,056 64,853 75,898 Average Daily 330 357 251 289 % Change -8% -13% Items Classified 2,037 1,170 14,504 14,811 % Change 74% -2% Volunteer Houm 752 982 4,211 3,519 % Change -31% 16% ADULT SERVICES Information Questions 6,285 5,765 44,094 50,308 Average Daily 217 199 1520 1735 % Change 8% -14% Programs/Classes Attendance 0 0 47 185 # of Sessions 0 0 5 10 Aver. per session 0 0 12 19 Tours/Group Visits To the Library 15 0 90 150 Number of Tours 1 0 6 4 Aver. per session 1 0 15 38 CHILDRENS SERVICES Information Questions 3,941 5,291 20,759 25,590 Average Da[iy 127 171 716 882 % Change -26% -19% Toddler Time 0 0 1219 0 # of Sessions 0 0 52 0 Aver. Per session 0 0 23 0 Preschool Storytime Attendance 255 369 2,382 2,871 # of Sessions 10 16 125 138 Aver. per sessmn 26 23 19 21 Afterschool Storytime Attendance 138 152 1271 1,217 # of Sessions 8 4 58 36 Aver. per sessmn 17 38 22 34 Special Events Program Attendance 195 10 639 674 # of Sessions 7 1 12 47 Aver. per session 28 10 53 14 Group Visits to Library 48 0 505 812 # of Sessions 3 0 30 38 Aver. per session 16 0 17 21 Outreach Visits by Staff 900 9 995 740 # of Visits 1 0 2 3 C2 REVENUE REPORT FINES MED~A LIBRARY REF REFUNDS February 2000 & FEES RENTALS SALES SERV. February 1 $443.10 $172.68 $0.00 $12.00 $60.00 02-Feb $301.45 $206.79 $0.00 $2.00 $40.00 03-Feb $561.05 $175.47 $0.00 $10.00 $40.00 04-Feb $127.65 $172.24 $0.00 $2.00 $40.00 February 5 & 6 $670.66 $345.16 $0.00 $0.00 $40.00 $0.00 $0.00 $0.00 $0.00 $0.00 07-Feb $579.05 $207.32 $0.00 $4.00 $0.00 08-Feb $535.26 $197.97 $0.00 $7.25 $60.00 09-Feb $638.81 $217.50 $0.00 $0.00 $40.00 10-Feb $310.31 $203.21 $2.78 $0.00 $100.00 ~ 11-Feb $242.38 $215.66 $0.00 $0.00 $40.00 February 12 & 13 $591.80 $385.18 $2.78 $10.00 $200.00 $0.00 $0.00 $0.00 $0.00 $0.00 14-Feb $356.45 $153.97 $0.00 $9.00 $80.00 15-Feb $619.68 $205.57 $0.00 $4.90 $80.00 16-Feb $609.40 $213.05 $0.00 $10.00 $40.00 17-Feb $512.65 $230.26 $0.00 $0.00 $0.00 18-Feb $284.75 $183.12 $0.00 $0.00 $0.00 February 19 & 20 $692.74 $384.12 $5.56 $0.00 $40.00 $0.00 $0.00 $0.00 $0.00 $0.00 February 21 - Closed 22-Feb $373.29 $241.39 $0.00 $10.25 $80.00 23-Feb $598.09 $234.46 $0.00 $2.00 $40.00 24-Feb $293.90 $268.12 $0.00 $0.00 $80.00 25-Feb $321.80 $186.11 $0.00 $3.00 $20.00 February 26 & 27 $686.54 $406.63 $2.78 $0.00 $60.00 28-Feb $754.70 $178.80 $0.00 $0.00 $60.00 29-Feb $585.69 $273.03 $2.78 $0.00 $60.00 $11,691.22 TOTALS: $10,391.22 $5,657.81 $16.68 $86.40 $1,300.00 February 99 TOTALS $9,193.61 $4,778.95 $50.71 $41.55 % CHANGE 13% 18% -67% 108% 99/2000 Rev 98/99 Rev. TOTAL LIBRARY INCOME $16,152 $14,065 99~2000 Proj: Daily Average Fines $358.32 $285.72 Daily Average Media $189.51 $178.58 Daily Average Sales $0.40 $0.00 Daily Average Ref. Fees $10.08 $8.57 DAILY TOTALS $558.31 $472.87 GAIN/LOSS ON PRO J: $2,649 PERSONNEL EXPENSES Part time Salaries $21,402 $23,284 GAIN/LOSS ON PRO J: $1,882 BALANCE $4,530.45 C2 REVENUE REPORT FINES MEDIA LIBRARY REF REFUNDS March 2000 & FEES RENTALS SALES SERV. 1-Mar $469.77 $200.78 $0.00 $3.25 $40.00 02-Mar $288.72 $211.45 $0.00 $32.00 $140.00 03-Mar $450.19 $211.68 $0.00 $0.00 $40.00 March 4 & 5 $697.94 $445,15 $0.00 $0.00 $80.00 $0.00 $0.00 $0.00 $0.00 $0.00 6-Mar $701.33 $189.18 $0.00 $15.00 $0.00 07-Mar $566.50 $218.96 $0.00 $3.00 $80.00 08-Mar $485.20 $236.28 $0.00 $0.00 $40.00 09-Mar $429.17 $169.23 $2.78 $34.00 $40.00 10-Mar $328.68 $206.88 $0.00 $0.00 $0.00 March 11 & 12 $745.68 $316.56 $0.00 $0.00 $60.00 $0.00 $0.00 $0.00 $0.00 $0.00 13-Mar $435.86 $177.33 $0.00 $0.00 $60.00 14-Mar $651.79 $212.15 $0.00 $0.00 $60.00 15-Mar $538.25 $224.64 $8.35 $0.00 $60.00 16-Mar $403.39 $220.49 $0.00 $2.00 $20.00 17-Mar $137.05 $123.68 $0.00 $0.00 $20.00 March 18 & 19 $717.67 $281.11 $0.00 $0.00 $40.00 $0.00 $0.00 $0.00 $0.00 $0.00 20-Mar $628.70 $122.55 $0.00 $0.00 $120.00 21-Mar $504.14 $194.52 $0.00 $0.40 $20.00 22-Mar $571.95 $218.16 $0.00 $0.00 $20.00 23-Mar $331.93 $182.22 $0.00 $6.30 $20.00 24-Mar $375.41 $141.80 $0.00 $0.00 $20.00 March 25 & 26 $580.17 $354.22 $0.00 $10.45 $120.00 $0.00 $0.00 $0.00 $0.00 $0.00 27-Mar $723.39 $167.80 $0.00 $10.00 $0.00 28-Mar $585,54 $222.81 $2.78 $1.00 $60.00 29-Mar $529,18 $219.34 $0.00 $0.00 $60.00 30-Mar $381,49 $194.77 $2.78 $0.00 $80.00 31-Mar $339,65 $147.61 $0,00 $2.00 $40.00 $13,598.74 TOTALS: $12,258.74 $5,811.35 $16,69 $119,40 $1,340.00 March 99 TOTALS $10,666.12 $5,598,51 $25.03 $455.00 % CHANGE 15% 4% -33% -74% 99/2000 Rev 98/99 Rev. TOTAL LIBRARY INCOME $18,206 $15,745 99/2000 Proj: Daily Average Fines $422.72 $285,72 Dally Average Media $199.69 $178,58 Daily Average Sales $0.20 $0.00 Daily Average Ref, Fees $10.08 $8.57 DAILY TOTALS $632.68 $472.87 GAIN/LOSS ON PRO J: $4,954 PERSONNEL EXPENSES Part time Salaries $22,343 $23,284 GAIN/LOSS ON PRO J: $941 BALANCE $5,895.10 D3 LIBRARY LEGISLATIVE DAYS APRIL 24 & 25, 2000 Sponsored by California Library Association California School Library Association FRIENDS & FOUNDATIONS Of California Libraries WHO: All Library Staff, Advisory Board Members, Commissioners, Trustees, Friends, Supporters, Citizens HOW: Complete the registration form found in the March CLA Newsletter or Call CLA (916-447-8541) to request a registration form and return to CLA by April 14. To qualify for pre-registration rate: $20 for member of any group Above; $30 for non-member of any group above; Lunch (optional) $20. On-site registration fees range between $30 (members) and $40 (non-members) WHAT AND WHERE: Monday: Pre-workshop - Sacramento Public Library, 801 I Street Returning for 2000, a pre-legislative day workshop sponsored by the FRIENDS & FOUNDATIONS of California Libraries on Monday, April 24, l:30pm-5pm. This free half-day briefing will provide Tactics and insights for effective legislative work. Tuesday: Visit Legislators - Sacramento Convention Center, 1400 J Street 8-8:45am Sac Convention Center, registration & coffee, Room 202 9-10:15am Legislative briefing 10:30-3:30pm Visit legislators 11:45-1 pm Lunch and networking at convention center; Room 204 WHY: To learn effective legislative techniques To make our presence known in Sacramento To show legislators that libraries are supported by people throughout the state To thank legislators for their past support of libraries To tell legislators how libraries have improved the lives of Californians and why support is imperative during this period of statewide economic improvement HOTEL: Make your hotel reservations early and before the April 4 cutoff: Call The Best Western Sutter Hotel Sacramento directly at (916) 441-1314 and Tell them you are with the California Library Association. Single or Double: $99. TRAVEL: To take advantage of special discounted fares on designated airlines, call Antelope Corporate Travel at (800)466-6874; group discount rates Available on United and Southwest Airlines. Refer to LIBRARY CODE 4. INFORMATION: Lydia Carpenter, Legislative Day Co-Chair, 209-937-8394 Arm Cousineau, Legislative Committee Chair, 707-421-6510 California Library Association, 916-447-8541. D2 R A NC h O C U C A M O N G A PUBLIC LIBRARY SlaffReport TO: Deborah Clark, Director FROM: Renee Tobin DATE: April 3, 2000 SUBJECT: Update on Library Cards to Second Graders With our recent plans for a bookmobile to go into service in early 2001 I think we need to reconsider the goal to register every second grader for a library card. I would like to look instead at how me might register all students at the schools we intend to visit with the bookmobile. If most students have library cards when the bookmobile arrives initial visits won't have to focus on library card registration. There are nineteen public elementary schools within the city limits of Rancho Cucamonga. Once we prioritize which schools we are initially going to reach with the bookmobile we can begin to target those schools for library card registration from September through December 2000. Possible plans include: 1. Children's and/or circulation staff visit one or more schools per week for 14 weeks. Staff may speak to teachers and administrators as well as classes or assemblies. Library card applications are distributed to classrooms. Teachers collect completed applications by a set date for library staff to pick up. After processing at the library, cards are mailed to students' homes along with a letter to parents. Two year-round calendar schools could be contacted during the summer months. 2. Library staff attend back to school nights in the fall to promote library cards to students and their families. Applications are completed at these events and cards mailed to students' homes along with a parent letter. 3. Publicize "Library Card Sign-Up Month" in September 2000 at all area schools. Tie- in to this ALA sponsored event with posters, news releases and other products offered through ALA's catalog and website. Place posters and library card application packets in all public schools. Parents and children may return the applications to the library or library staff may pick up completed applications during the fourth week of September. New borrowers would receive cards in the mail in early October. 4. Library staff develop an application packet for wide distribution. Included are library card applications, an introduction to the new bookmobile service, and information on available library services. -2- CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000101 ANNUAL BUDGET SUMMARY DEPARTMENT: Library FUND: 02 DIVISION: Library COST CENTER: 4532 APPROPRIA I ION DETAIL 1998/99 F~scal Year 199912000 F~sca) Year 2000/01 Library Adopted Adopte~ ~--st~mated Dept Manager OBJECT # Budget Budget 6~30~2000 Request Rcmd prr- KS(JNNrg:L 110C Regular Salaries 450,530 519,960 519,960 556,670 556,670 1300 Part time Salades 254,380 302,690 290,000 303,000 295,000 190C Fdnge Benefits 174,290 200,940 200,940 214,530 214,370 PersonneITotal: 879,200 1,023,590 1,010,900 1,074,200 1,056,040 OPERATIONS 3100 Travel & Meetings 4,000 5,000 5,000 4,000 4,000 3300 Mileage 5,000 5,000 5,000 5,200 5,200 3900 Maintenance & Operations 163,330 161,500 214,000 215,000 194,000 3932 Equipment Maintenance/Depreciation 4,440 7,980 8,930 8,310 520 3933 Emergency & Routine Vehicle & Equipment Rental 380 0 0 0 0 3956 Dues 2,100 2,100 2,050 2,150 2,150 3960 General Liability 4,220 4,220 4,220 4,390 4,080 6028 Contract Services 175,450 132,000 139,000 135,000 133,000 8019 Telephone Utilities 15,000 16,000 18,000 18,000 18,000 8021 Water Utilities 4,000 3,000 3,000 3,000 3,000 8022 Electric Utilities 48,000 48,000 48,000 48,000 48,000 9000 Transfers Out 0 0 32,170 0 0 Operations Total: 425,920 3154,800 479,370 443,050 411,950 CAPITAL OUTLAY 7047 Computer Equipment 32,000 0 0 0 0 Capital Outlay Total: 32,ou0 o 0 0 0 Department Total: 1,337,120 1,408,390 1,490,270 1,517,250 1,477,990 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 PERSONNEL ALLOCATION DEPARTMENT: Library FUND: 02 DIVISION: Library COST CENTER: 4532 FY 99/2000 Fiscal Year 2000/01 AcJoptecl Uept. Mgr. ~cmcls. A(3opted OBJECT # Budget Request Autl3. Funcle(~ Budget 1100 PEI;{$(..)NNEL - FULL TIME: Library Director 100% 100% 100% 100% 100% Principal Librarian 100% 100% 100% 100% 100% Librarian II 100% 100% 100% 100% 100% Librarian I 300% 200% 200% 200 °/~ 200% Library Assistant II 100% 100% 100% 100% 100% Library Assistant I 100% 100% 100% 100% 100% ~,dministrative Secretary 100% 100% 100% 100% 100% Library Clerk 100% 100% 100% 100% 100% Library Clerk 25% 0% 0% 0% 0%i Library Page I 100% 100% 100% 100% 100% Library Page II 100% 100% 100%, 100% 100~ Librarian I 50% 0% 0% 0% 0% Assistant Library Director 0% 100% 100% 100% 100% Library Assistant I 0% 25% 25% 25% 25% Library Assistant I 0% 50% 50% 50% 50°/6 ALSO SEE: California Literacy Campai.qn Grant IFund 111) Librarian I 50% 0% 0% 0% 0% Library Assistant I 0% 75% 75% 75% 75% 1 0, PERSONNEL ~ OVERTIME 113~0~0 PERSONNEL - PART TiME Library Clerks, Pages, Assistant, Monitors 4900% 4900% 4900% 4900% 4900% CITY OF RANCHO CUCAMONGA FISCAL YEAR 200010'1 OPERATIONS AND MAINTENANCE DETAIL DEPARTMENT: Library FUND: 02 DIVISION: Library COST CENTER: 4532 APPROPHIATION DE] AIL 199`5/99 Fiscal Year 199912000 Fiscal Year 2000101 Adopted Adopte~ Estimatea Dept Manager OBJECT # Budget Budget 6/30/2000 Request Rcmd 3100 TF~IAVI::L & MI::I:: I INr,5,S Library Meetings 4,000 5,000 5,000 4,000 4,000 Subtotal: 4,000 §,ou0 ,5,000 4,0gu 4,000 3300 MILEAGE Auto Allowance 4,200 4,200 4,200 4,200 4,200 Reimbursement 800 600 800 1,000 1,000 Subtotal: 5,000 5,ooo 5,000 5,200 5,200 3900 MAINTENANCE & OPERATION Pdnting & Postage 2,000 2,000 2,000 2,000 2,000 Office Supplies 18,000 18,000 20,000 20,000, 20,000 Special Programs Supplies 8,000 10,000 10,000 10,000 10,000 Books/Materials 100,000 100,000 150,000 150,000 130,000 Magazines!Publications 10,000 10,000 12,000 12,000 12,000 Training 4,500 2,500 1,000 2,000 1,000 Bindery 1,000 1,000 1,000 1,000 1,000 Collection Agency-Trans World (Specialty - Libraries)* 3,000 0 0 0 0 Book Replacement Fund 16,830 15,000 15,000 15,000 15,000 Advertising/Promotion 0 3,000 3,000 3,000 3,000 Subtotal: 16;~,330 1151,b0[} Z14,ouu 215,90o 194,00o 3932 EQUIPMENT MAINTENANCE/DEPRECIATION Depreciation: Equipment 1,930 590 1,540 520 520 Computers 2,510 7,390 7,390 7,790 0 Subtotal: 4,440 7,9`50 ~,9;50 ~,310 .520 3933 EMERGENCY & ROUTINE VEH. & EQUIP. RENTAL Credit Card Equipment 380 0 0 0 0 Subtotal: 3956 DUES American Library Association 450 450 450 450 450 California Library Association 150 150 100 200 200 Inland Library System 1,500 1,500 1,500 1,500 1,500 * See Object 6028 Subtotal: 2,100 2,100 ;z,050 2,150 2,150 i PAGE 1 OF 2 PAGE 1 TOTAL: 179,250 181,580 234,980 234,660 205,870 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000101 OPERATIONS AND MAINTENANCE DETAIL DEPARTMENT: Library FUND: 02 DIVISION: Library COST CENTER: 4532 APPROPRIATION UI- I AIL 1996/99 Fiscal Year 1999/2000 l-~scal Year 2000101 Adopted Adopted Estimated Dept Manager OBJECT # Budget Budget 6/30/2000 Request Rcmd 3950 (SENERAL LIABILI I Y 4,220 4,220 4,220 4,390 4,080 Subtotal: 4,220 4,220 4,220 4,390 4,060 6028 CONTRACT SERVICES Office Equipment/Machines Maintenance 6,000 6,000 7,000 8,000 8,000 Computer Maintenance 3,000 3,000 7,000 7,000 7,000 Book Processing & Technical Services For Collection 25;000 20,000 22,000 25,000 25,000 S.B. County 100,000 50,000 50,000 50,000 50,000 Computer Technical Services 32,000 35,000 35,000 37,000 35,000 Telephone Maintenance Service 3,000 3,000 3,000 3,000 3,000 Landscape Maintenance 6,450 0 0 0 0 Collection Agency * 0 5,000 5,000 5,000 5,000 Library Master Plan Update 0 10,000 10,000 0 0 Subtotal: 175,450 132,000 139,000 135,000 133,000 8019i TELEPHONE UTILITIES 15,000 16,000 18,000 18,000 18,000 Subtotal: 15,000 16,000 16,000 16,000 16,000 8021 WATER UTILITIES 4,000 3,000 3,000 3,000 3,000 Subtotal: 4,000 3,000 3,000 3,000 3,000 8022 ELECTRIC UTILITIES 48,000 48,000 48,000 48,000 48,000 Subtotal: 46,000 48,000 46,000 46,000 46,000 9000 rRNASFERS OUT Transfer Out To Fund 111 (CA Literacy Grant) 0 0 32,170 0 0 · Pdor To FY 98~99 Recorded Under Object 3900 Subtotal: 0 0 32,170 o o PAGE 2 OF 2 DEPARTMENT TOTAL: 425,920 384,800 479,370 443,050 411,950 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 CAPITAL DETAIL DEPARTMENT: Library FUND: 02 DIVISION: Library COST CENTER: 4532 AHPROHh{IA 1 ION Ut:: 1 AIL 1008109 Fiscal Year 1909/2000 Fiscal Year 2000101 Adopted Adopte~ Estimate(~ Dept Manager OBJECT # Budget Budget 6~30~2000 Request Rcmd 7044 GAPITAL (.)U I LAY/EQUIPMENT Subtotal: 0 0 0 0 0 7045 CAPITAL OUTLAY/VEHICLES Subtotal: 0 0 0 0 0, 7047 CAPITAL OUTLAY/COMPUTER EQUIPMENT Network Computer Upgrades 6,000 0 0 0 0 Circulation Dumb Terminal/Printer 1,000 0 0 0 0 Dynix System Upgrade 7,500 0 0 0 0 Telecirc II Dynix Component 7,500 0 0 0 0 CD Rom Server Upgrade 10,000 0 0 0 0 Subtotal: 32,000 0 0 0 0 Capital Outlay Total: 32,000 0 0 0 0 SF- ~ CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 ANNUAL BUDGET SUMMARY DEPARTMENT: Library FUND: 02 DIVISION: After School Learning Program COST CENTER: 4533 APPHOPKIATION DETAIL 1998/99 F~SCal Year 1999/200D F~scal Year 2000/01 Library Adopted Aaopte~ Est~matea uept Manager OBJECT # Budget Budget 6/30/2000 Request Rcmd PERSONNEL 1100 Regular Salaries 0 0 0 13,390 13,390 1300 Part time Salades 0 0 0 16,000 16,000 1900 Fdnge Benefits 0 0 0 5,270 5,270 Personnel Total: o 0 0 34,15§0 34,~560 OPERATIONS 3100 Travel & Meetings 0 0 0 0 0 3300 Mileage 0 0 0 0 0 3900 Maintenance & Operations 0 0 0 500 500 3956 Dues 0 0 0 0 0 3960 General Liability 0 0 0 20 20 6028 Contract Services 0 0 0 1,000 1,000 Operations Total: 0 0 0 I 1,520 1,520 CAPITAL OUTLAY Capital Outlay Total: 0 D 0 0 0 Department Total: 0 0 0 36,180 36,180 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 PERSONNEL ALLOCATION DEPARTMENT: Library FUND: 02 DIVISION: After School Learning Program COST CENTER: 4533 FY 9912001 Fiscal Year 2000/01 Adopted Dept. Mgr. Hcmas. Adopted OBJECT # Budget Request Auth. PunOed Budget 1 'l UUPI-P(~5(JNNI::L - PULL I ALSO SEE: Library (Fund 02) Library Assistant 0% 50% 50% 50% 50% 1300 PERSONNEL - PART TIME Library Clerks, Pages 0% 75% 75% 75% 75% CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 OPERATIONS AND MAINTENANCE DETAIL DEPARTMENT: Library FUND: 02 DIVISION: After School Learning Program COST CENTER: 4533 APPRC)F-'I"{IA 1 ION DETAIL 1996199 I-~scal Year 199912000 F~scal Year2000/01 Adopted Adopted Estimated Dept Manager OBJECT # Budget Budget 6/30/2000 Request Rcmd 3100 TRAVEL & MEF'I ING$ Subtotal: g 9 0 0 0 3300 MILEAGE Subtotal: 0 o 0 0 0 3900 MAINTENANCE & OPERATION Office Supplies 0 0 0 500 500 Subtotal: 0 0 0 5u0 500 3956 DUES Subtotal: 0 0 u 0 9 3960 GENERAL LIABILITY 0 0 0 20 20 Subtotal: 0 0 9 zu 20 6028 CONTRACT SERVICES Tutor Training 0 0 0 1,000 1,000 Subtotal: u 0 0 1,000 1 ,ODO DEPARTMENT TOTAL: 0 0 0 1,520 1,520 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000101 ANNUAL BUDGET SUMMARY DEPARTMENT: Library FUND: 02 DIVISION: Bookmobile Services COST CENTER: 4534 AFI~INL)FNIA I IUN UI- 1 AIL 199Ul99 I-~scal Year 1999/2[JOU Fiscal Year Library Adopted A(~opted Estimate~ IJept Manager OBJECT # Budget Budget 6/30/2000 Request Rcmd pEESUNN~'L 1100 Regular Salades 0 0 0 28,140 0 1300 Part time Salaries 0 0 0 ~ 16,000 42,800 1900 Fringe Benefits 0 0 0 10,730 860 Personnel Total: 0 0 u ~:)4,~ 7u 43,66o OPERATIONS 3100 Travel & Meetings 0 0 0 0 0 3300 Mileage 0 0 0 300 300 3900 Maintenance & Operations 0 0 0 52,000 52,000 3931 Vehicle Maintenance 0 0 0 12,000 6,000 3960 General Liability 0 0 0 640 580 6028 Contract Services 0 0 0 0 0 Operations Total: u 0 u ~4,f~4u CAPITAL OUTLAY 7044 Equipment 0 0 0 10,000 10,000 7045 Vehicles 0 0 0 200,000 200,000 7047 Computer Equipment 0 0 0 10,000 10,000 Capital Outlay Total: u u u ;~zu,uuu zzu,(Joo Department Total: 0 0 0 339,810 322,540 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 PERSONNEL ALLOCATION DEPARTMENT: Library FUND: 02 DIVISION: Bookmobile Services COST CENTER: 4534 FY 99/2000 Fiscal Year 2000101 ^aoptea Dept. Mgr. I~cmas. ^ooptea OBJECT # Budget Request ^urn. hunaea Budget 1100 P~KSUNNEL-hULL lIME 1300 PERSONNEL - PART TIME ~ib~ Cl~k~'P~e~:'~-'~ ~"~'~'~ ~ ....... ~' ~ -' '-0% - ~ ~75% ' ~-17~ ~75~ .... 175% CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 OPERATIONS AND MAINTENANCE DETAIL DEPARTMENT: Library FUND: 02 DIVISION: Bookmobile Services COST CENTER: 4534 APPHr..)FHIA I IUN DETAIL 1998/99 Fiscal Year 199912000 hscal Year 200D/01 Adopted Adopted Estimated Dept Manager OBJECT # Budget Budget 6/30/2000 Request Rcmd 3100 TRAVEL & MEE1 Subtotal: U 0 0 0 0 3300 MILEAGE Reimbursement 0 0 0 300 300 Subtotal: 0 0 0 300 300 3900 MAINTENANCE & OPERATION Materials 0 0 0 50,000 50,000 Office Supplies 0 0 0 2,000 2,000 Subtotal: 0 0 0 ~x,uuu ~2,000 3931 VEHICLE MAINTENANCE Maintenance 0 0 0 12,000 6,000 Subtotal: 0 0 U 12,000 6,gDO 3960 GENERAL LIABILITY 0 0 0 640 580 Subtotal: 0 0 0 640 6028 CONTRACT SERVICES Subtotal: 0 0 0 0 DEPARTMENT TOTAL: 0 0 0 64,940 58,880 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 CAPITAL DETAIL DEPARTMENT: Library FUND: 02 DIVISION: Bookmobile Services COST CENTER: 4534 Adopted Aclopte0 Isst~matea I.)ept Manager OBJECT # Budget Budget 6/30/2000 Request Rcmd Racks, Stands Tables, Chairs 0 0 0 10,000 10,000 Subtotal: 0 u u 10,uou 1u,000 704~ CAPITAL OUTLAY/VEHICLES Bookmobile 0 0 0 200,000 200,000 7047 CAPITAL OUTLAY/COMPUTER EQUIPMENT 4 Standard Computers 0 0 0 10,000 10,000 Capital Outlay Total: 0 0 0 220,000 220,000 SI~- I~ CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 ANNUAL BUDGET SUMMARY DEPARTMENT: Library FUND: 02 DIVISION: Library Board of Trustees COST CENTER: 4535 APPM(JPMIAI ION DE IAIL 1990/99 Piscal Year 1999/2000 P~scal Year 2UU(J/01 Library Adopted A~opte(~ ~-st~mated Dept Manager OBJECT # Budget Budget 6/3012000 Request Rcmd Personnel Total: 0 0 0 OPERATIONS 3100 Travel & Meetings 0 o 0 3,000 3,000 3300 Mileage 0 0 0 0 0 3900 Maintenance & Operations 0 0 0 0 0 3956 Dues 0 0 0 350 350 3960 General Liability 0 0 0 0 0 6026 Contract Services 0 0 0 0 0 Operations Total: U O U CAPITAL OUTLAY Capital Outlay Total: U j Department Total: 0 0 0 3,350 3,350 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 OPERATIONS AND MAINTENANCE DETAIL DEPARTMENT: Library FUND: 02 DIVISION: Library Board of Trustees COST CENTER: 4535 AI~PI~O[~HIA I IUN L)I~ I AIL 1~8/~ I-iscal Year 1999/zoou I-iscal Year 2000/L)1 Adopted AciopteO ~-sttmate(l Uept Manager OBJECT # Budget Budget 6/30/2000 Request Rcmd Legislative Day 0 O 0 300 300 State Library Conference 0 0 0 700 700 National Library Conference 0 0 0 2,000 2,000 3300 MILEAGE Subtotal: U U U U U, 3900 vlAINTENANCE & OPERATION Subtotal: o g U 3956 DUES CALTEC 0 0 0 130 130 American Library Association 0 0 0 220 220 Subtotal: L) 0 U :JSO 3,5U 3960 GENERAL LIABILITY 0 0 0 0 0 Subtotal: 0 0 O 0 6028 ;ONTRACT SERVICES Subtotal: u U U O u DEPARTMENT TOTAL: 0 0 0 3,350 3,350 PHASE 1: Start-Up BCP to Finance Dept for State Library Administrative Staff State Library Staff Recruitment Bond Act Board Appointments PHASE 2~ional & Rulemaking ~ Hire State Library Staff & Set Up Physical Office Organizational Board Meetings Title 24 Building Standards Rulemaking Title 5 Program Regulations Rulemaking PHASE 3: Grant Applications . Grant Applications Prepared, Submitted & Evaluated Board Grant Award Decisions & Contracts P.AS ruct lose Construction of Library Building State Grant Payments Final Audit & Project Close Out BILL NUMBER: SB 3 ENROLLED ,, BILL_TEXT PASSED THE SENATE SEPTEMBER 9, 1999 PASSED THE ASSEMBLY SEPTEMBER 7, 1999 AMENDED IN ASSEMBLY SEPTEMBER 7, 1999 AMENDED IN ASSEMBLY AUGUST 30, 1999 AMENDED IN SENATE J~JLY 15, 1999 AMENDED IN SENATE JUNE 30, 1999 AMENDED IN SENATE APRIL 6, 1999 INTRODUCED BY Senators Rainey, Burton, and Alpert and Assembly Members Havice and Torlakson (Principal coauthors: Senators McPherson and Schiff) (Principal coauthors: Assembly Members Cunneen, Longville, Soto, Thomson, and Villaraigosa) (Coauthors: Senators Chesbro, Costa, Johnston, Karnette, Kelley, O'Connell, Perata, Solis, and Speier) (Coauthors: Assembly Members Aroner, Bock, Calderon, Cardenas, Correa, Davis, Florez, Jackson, Kuehl, Leach, Lempert, Lowenthal, Mazzoni, Romero, Scott, Washington, and Wildman) DECEMBER 7, 1998 An act to add Chapter 12 (commencing with Section 19985) to Part 11 of the Education Code, relating to financing a public library construction and renovation program, making an appropriation therefor, and by providing the funds necessary therefor through an election for, and the issuance and sale of, bonds of the State of California and by providing for the handling and disposition of those funds, and declaring ~he urgency thereof, to take effect immediately. LEGISLATIVE COUNSEL'S DIGEST SB 3, Rainey. California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000. Existing law establishes the California Library Construction and Renovation Bond Act of 1988, which authorized the issuance pursuant to the State General Bond Law of bonds in the amount of $75,000,000 for the purpos~ of financing a special library construction and renovation program. This bill would enact the California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000, which would authorize the issuance pursuant to the State General Bond Law of bonds in the amount of $350,000,000 for the purpose of financing a library construction and renovation program administered by the State Librarian. The bill would provide for submission of the bond act to the voters at the statewide primary election on March 7, 2000, and would become operative upon adoption by the voters at that election. This hill would declare that it is to take effect immediately as an urgency statute. 'k~u~ PEOPLE OF THE STATE OF CALIFOP. NIA DO ENACT AS FOLLOWS~ SECTION 1. Chapter 12 (commencing with Section 19985) is added to Part 11 of the Education Code, to read: C~APTER 12. CALIFOP~NIA READING AND LITERACY IMPROVEMENT AND PUBLIC LIBRARY CONSTRUCTION A~D RENOVATION BOND ACT OF 2000 Article 1. General Provisions 19985. This chapter shall' be known and may be cited as the California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000. 19985.5. The Legislature finds and declares the following: (a) Reading and literacy skills are fundamental to success in our economy and our society. (b) The Legislature and Governor have made enormous strides in improving the quality of reading instruction in public schools. (c) Public libraries are an important resource to further California~s reading and literacy goals both in conjunction with the public schools and for the adult population. (d) The construction and renovation of public library facilities is necessary to e~pand access to reading and literacy programs in California~s public education system and to expand access to public library services for all residents of California. 19986. As used in this chapter, the following terms have the following meanings: (a) "Committee" means the California Library Construction and Renovation Finance Committee established pursuant to Section 19972. (b) "Fund" means the California Public Library Construction and Renovation Fund. (c) "Board" means the California Public Library Construction and Renovation Board. This board is comprised of the State Librarian, the Treasurer, the Director of Finance, an Assembly Member appointed by the Speaker of the Assembly, a Senator appointed by the Senate Rules Committee, and a member appointed by the Governor. Legislative members of the board shall meet with, and participate in, the work of the board to the extent that their participation is not incompatible with their duties as Members of the Legislature. For the purposes of this chapter, Members of the Legislature who are members of the board shall constitute.a joint legislative co~ittee on the subject matter of this chapter. Article 2. Program Provisions 19987. The proceeds of bonds issued and sold pursuant to this chapter shall be deposited in the California Public Library Construction and Renovation Fund, which is hereby established. 19988. All moneys deposited in the fund, except as provided in Section 20011, are continuously appropriated to the State Librarian, notwithstanding Section 13340 of the Government Code, and shall be available for grants to any city, county, city and county, or district that is authorized at the time of the project application to own and maintain a public library facility for the purposes set forth in Section 19989. _1998~_._ The grant funds authorized pursuant to Section 19988, and the matching funds provided pursuant to Section 19995, shall be used by the recipient for any of the following purposes: (a) Acquisition or construction of new facilities or additions to existing public library facilities. (b) Acquisition of land necessary for the purposes of subdivision (a). 2 (C) Remodeling or rehabilitation of existing public library facilities or of other facilities for the purpose of their conversion to public library facilities. All remodeling and rehabilitation projects funded with g~ants authorized pursuant to this chapter shall include.any necessary upgrading of electrical and telecommunications systems to accommodate Internet and similar computer technology. (d) 'Procurement or installation, or both, of furnishings and equipment required to make a facility fully operable, if the procurement or installation is part of a construction or remodeling project funded pursuant to this section. (e) Payment of fees charged by architects, engineers, and other professionals, whose services are required to plan or execute a project authorized pursuant to this chapter. 19990. Any grant funds authorized pursuant to Section 19988, or matching funds provided pursuant to Section 19995, may not be used by a recipient for any of the following purposes: (a) Books and other library materlals. (b) Administrative costs of the project, including, but not limited to, the costs of any of the following: (1) Preparation of the grant application. (2) Procurement of matching funds. (3) Conduct of an election for obtaining voter approval of the project. (c) Interest or other carrying charges for financing the project, including, but not limited to, costs of loans or lease-purchase agreements in excess of the direct costs of any of the authorized purposes specified in Section 19989. (d) Any ongoing operating expenses for the facility, its ~personnel, supplies, or any other library operations. 19991. All construction contracts for projects funded in part through grants awarded pursuant to this chapter shall be awarded ~through competitive bidding pursuant to Part 3 (commencing with Section 20100) of Division 2 of the Public Contract Code. ~-/ 19992. This chapter shall be administered by the State Librarian. The board shall adopt rules, regulations, and policies for the implementation of this chapter. 19993. A city, county, city and county, or district may apply to the State Librarian for a grant pursuant to this chapter, as follows: (a) Each application shall be for a project for a purpose authorized by Section 19989. (b) An application may not be submitted for a project for which construction bids already have been advertised. (c) The applicant shall request not less than fifty thousand llars ($50,000) per project. 19994. (a) The State Librarian shall consider applications for nstruction of new public library facilities submitted pursuant to Section 19993 in the following priority order: (1) First priority shall be given to joint use projects in which the agency that operates the library and one or more school districts have a cooperative agreement. (2) Second priority shall be given to all other public library projects. (b) The State Librarian shall consider applications for remodeling or rehabilitation of existing public library facilities pursuant to Section 19993 in the following priority order: (1) First priority shall be given to public library projects in the attendance areas of public schools that are determined, pursuant to regulations adopted by the board, to have inadequate infrastructure to support access to computers and other educational technology. (2) Second priority shall be given to all other projects. 3 19995. (a) Each grant recipient shall provide matching funds from any available source in an amount equal to 35 percent of the costs of the project. The r~maining 65 percent of the costs of the project, up to a maximum of twenty million dollars ($20,000,000) per project, shall be provided through allocations from the fund. (b) Qualifying matching funds shall be cash expenditures in the categories specified in Section 19989 which are made not earlier than three years prior to the submission of the application to the State Librarian. Except as otherwise provided in subdivision (c), in-kind expenditures do not qualify as matching funds. (c) Land donated or otherwise acquired for use as a site for the facility, including, but not limited to, land purchased more than three years prior to the submission of the application to the State Librarian, may be credited towards the 35 percent matching funds requirement at its appraised value as of the date of the appllcation. This subdivision shall not apply to land acquired with funds authorized pursuant to Part 68 (commencing with Section 100400). (d) Architect fees for plans and drawings for library renovation and new construction, including, but not limited to, plans and drawings purchased more than three years prior to the submission of the application to the State Librarian, may be credited towards the ~35 percent matching funds requirement. 19996. (a) The estimated costs of a project for which an application is submitted shall be consistent with normal public con~L~ct~n costs in the applicant's area. (b) An applicant wishing to construct a project having costa that exceed normal public construction costs in the area may apply for a grant in an amount not to exceed 65 percent of the normal costs up to a maximum of twenty million dollars ($20,000,000) per project if the applicant certifies that it is capable of financing the remainder of the project costs from other sources. 19997. Once an application has been approved by the board and included in the State Librarian's request to the committee, the amount of the funding to be provided to the applicant may not be increased. Any actual changes in project costs are the full responsibility of the applicant. If the amount of funding that is provided is greater than the cost of the project, the applicant shall return that portion of the funding that exceeds the cost of the project to the fund. If an applicant has been awarded funding by the board, but chooses not to proceed with the project, the applicant shall return all of the funding to the fund. ~p 19998. (a) In reviewing applications, as of establishlng the part riorities set forth in Section 19994 the board shall consider all of the following factors: (1) Needs of urban and rural areas. (2) Population growth. (3) Age and condition of the existing library facility. (4) The degree to which the existing library facility is inadequate in meeting the needs of the residents in the library service area and the degree to which the proposed project responds to the needs of those residents. (5) The degree to which the library's plan of service integrates appropriate electronic technologies into the proposed project. (6) The degree to which the proposed site is appropriate for the proposed project and its intended use. (7) The financial capacity of the local agency submitting the I application to open and maintain operation of the proposed library for applications for the construction of new public libraries. 4 (b) If, after an application has been submitted, material changes occur that would alter the evaluation of an application, the State Librarian may accept an additional written statement from the applicant for consideration by the board. 19999. (a) A facility, or the part thereof, acquired, constructed, or remodeled, or rehabilitated with grants received pursuant to this chapter shall be dedicated to public library direct service use for a period of not less than 20 years following completion of the project. (b) The interest of the state in land or a facility, or both, pursuant to the funding of a project under this chapter, as described in subdivision (a), may be transferred by the State Librarian from the land or facility, or both, for which that funding was granted to a replacement site and facility acquired or constructed for the purpose of providing public library direct service. (c) If the facility, or any part thereof, acquired, constructed, remodeled, or habilitated with grants received pursuant to this chapter ceases to be used for public library direct service prior to the expiration of the period specified in subdivision (a), the board is entitled to recover, from the grant recipient or the recipient's successor in the maintenance of the facility, an amount that bears the same ratio to the value of the facility, or the appropriate part thereof, at the time it ceased to be used for public library direct service as the amount of the grant bore to the cost of the facility or the appropriate part thereof. For purposes of this subdivision, the value of the facility, or the appropriate part thereof, is determined by the mutual agreement of the board and the grant recipient or successor, or through an action brought for that purpose in the superior court. (d) Notwithstanding subdivision (f) of Section 16724 of the Government Code, any money recovered pursuant to subdivision (c) shall be deposited in the fund, and shall be available for the purpose of awarding grants for other projects. Article 3. Fiscal Provisions 20000. Bonds in the amount of three hundred fifty million dollars ($350,000,000), exclusive of refunding bonds, or so much thereof as is necessary, may be issued and sold for deposit in the fund to be used in accordance with, and for carrying out the purposes expressed in, this chapter, including all acts amendatory thereof and supplementary thereto, and to be used to reimburse the General Obligation Bond Expense Revolving Fund pursuant to Section 16724.5 of the Government Code. The bonds, when sold, shall be and constitute a valid and binding obligation of the State of California, and the full faith and credit of the State of California is hereby pledged for the punctual payment of b6th principal of and interest on bonds as the principal and interest become due and payable. 20001. The bonds authorized by this chapter shall be prepared, executed, issued, sold, paid, and redeemed as provided in the State General Obligation Bond Law (Chapter 4 (commencing with Section 16720) of Part 3 of Division 4 of Title 2 of the Government Code), and all of the provisions of that law apply to the bonds and to this chapter and are hereby incorporated in this chapter as though set forth in full in this chapter. 20002. (a) For purposes of this chapter, the California Library Construction and Renovation Finance Committee established pursuant to Section 19972 is the "committee" as that term is used in the State General Obligation Bond Law. (b) For purposes of the State General Obligation Bond Law, the California Public Library Construction and Renovation Board established pursuant to subdivision (c) of Section 19986 is designated the "board." 20003. The committee shall determine whether or not it is necessary or desirable to issue bonds authorized pursuant to this chapter in order to carry out the actions specified in this chapter, including all acts amendatory thereof and supplementary thereto, and, if so, the amount of bonds to be issued and sold. Successive issues of bonds may be authorized and sold to carry out those actions progressively, and it is not necessary that all of the bonds authorized to be issued be sold at any one time. 20004. There shall be collected each year and in the same manner and at the same time as other state revenue is collected, in addition to the ordinary revenues of the state, a sum in an amount required to pay the principal of and interest on the bonds each year. It is the duty of all officers charged by law with any duty in regard to the collection of the revenue to do and perform each and every act that is necessary to collect that additional sum. 20005. Notwithstanding Section 13340 of the Government Code, there is hereby appropriated from the General Fund in the State Treasury, for the purposes of this chapter, an amount that will equal the total of the following: (a) The sum annually necessary to pay the principal of and interest on bonds issued and sold pursuant to this chapter, as the principal and interest become due and payable. (b) The sum necessary to carry out Section 20006, appropriated without regard to fiscal years. 20006. For the purposes of carrying out this chapter, the Director of Finance may authorize the withdrawal from the General Fund of an amount or amounts not to exceed the amount of the unsold bonds that have been authorized to be sold for the purpose of carrying out this chapter. Any amounts withdrawn shall be deposited in the fund. Any money made available under this section shall be returned to the General Fund, with interest at the rate earned by the money in the Pooled Money Investment Account during the time the money was withdrawn from the General Fund pursuant to this section, from money received from the sale of bonds for the purpose of carrying out this chapter. 20007. The board may request the Pooled Money Investment Board to make a loan from the Pooled Money Investment Account, in accordance with Section 16312 of the Government Code, for the purposes of carrying out this chapter. The amount of the request eha11 not exceed the amount of the unsold bonds that the committee has, by resolution, authorized to be sold for the purpose of carrying out this chapter. The board shall execute any documents required by the Pooled Money Investment Board to obtain and repay the loan. Any amounts loaned shall be deposited in the fund to be allocated by the board in accordance with this chapter. 20008. Any bonds issued and sold pursuant to this chapter may be refunded by the issuance of refunding bonds in accordance with Article 6 (commencing with Section 16780) of Chapter 4 of Part 3 of Division 2 of Title 2 of the Government Code. Approval of the electors of the state for the issuance of bonds under this chapter shall include the approval of the issuance of any bonds issued to refund any bonds originally issued or any previously issued refunding bonds. 20009. All money deposited in the fund that is derived from premium and accrued interest on bonds sold pursuant to this chapter shall be reserved in the fund and shall be available for transfer to the General Fund as a credit to expenditures for bond interest. 6 20010. The Legislature hereby finds and declares that, inasmuch as the proceeds from the sale of bonds authorized by this chapter are not "proceeds of taxes" as that term is used in Article XIIIB of the California Constitution, the disbursement of these proceeds is not subject to the limitations imposed by that article. 20011. Amounts deposited in the fund pursuant to this chapter may be appropriated in the annual Budget Act to the State Librarian for the actual amount of office, personnel, and other customary a~d usual expenses incurred in the direct administration of grant projects pursuant to this chapter, including, but not limited to, expenses incurred by the State Librarian in providing technical assistance to an applicant for a grant under this chapter. SEC. 2. Section 1 of this act shall take effect upon the adoption by the voters of the California Library Construction and Renovation Bond Act of 2000, as set forth in Section 1 of this act. SEC. 3. Section 1 of this act shall be submitted to the voters at the March 7, 2000, statewide primary election in accordance with provisions of the Elections Code and the Government Code governing submission of statewlde measures to voters. SEC. 4. Notwithstanding any other provisions of law, all ballots of the election shall have printed thereon and in a square thereof, the words: "California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000" and in the same square under those words, the following in 8-point type: "This act provides for a bond issue of three hundred fifty million dollars ($350,000,000) to provide funds for the construction and renovation of public library facilities in order to expand access to reading and literacy programs in California's public education system and to expand access to public library services for all residents of California." Opposite the square, there shall be left spaces in which the voters may place a cross in the manner required by law to indicate whether they vote for or against the act. Where the voting in the election is done by a means of voting machines used pursuant to law in the manner that carries out the intent of this section, the use of the voting machines and the expression of the voters' choice by means thereof are in compliance with this section. SEC. 5. This act is an urgency statute necessary for the immediate preservation of the public peace, health, or safety within the meaning of A~ticle IV of the Constitution and shall go into immediate effect. The facts constituting the necessity are: In order for this act to appear on the March 7, 2000, statewide primary ballot, and, at the earliest possible time, expand access to reading and literacy programs in California's public education system and expand access to public library services for all residents of California, it is necessary for this act to go into immediate effect. 7 Clark, Deborah From: csllds [csllds@library.ca.gov] Sent: Wednesday, April 05, 2000 1:36 PM To: "Public Library Directors" Cc: "LDS Consultants" TO: California Public Library Directors cc: Dr. Kevin Starr, Cameron Robertson LDS Consultants FROM: Bessie Condos Tichauer Children and Youth Services Consultant DATE: April 05, 2000 SUBJECT: Public Library Director's Forum I enjoyed seeing most of you in Santa Barbara. Enclosed is information that was recorded on the flip charts during the brainstorming session on joint use. Copies of Dr. Holowbow's presentation (META Reseamh) will be sent to you on disk as a power point file later this week. The full text of the META Research, which is available on the CSL Website, was not widely distributed because of the cost. I hope that you will use the data in your jurisdictions. Luis Hererra's handouts from his presentation on "Community Collaborations" is also included on the disk as a Microsoft Word file. Copies of the forum registration packet will be sent to those of you who were unable to attend the forum. Feel free to contact me if you have any questions, (916) 653-8293 / btichauer@library.ca.gov. California State Library Library Directors' Forum Tuesday, March 21-Thursday, March 23, 2000 Santa Barbara JOINT-USE FLIP CHARTS First Flip Chart Shared training Shared collection development Sharing resources via M.O.U.s (Memos of Understanding) Sharing staff info Literacy Training Committed library use by teachers Direct access to public library databases Library professionals visiting schools. School professionals visiting public library Formal contracts to confirm what is already being done Public library develop career/job center on campus Community service for students in public library formalize contracts Creating physical space in buildings for collaborative activities above and beyond what is already being done Special resources/space for home~schoolers After-hour programs for students who come with parents Preschool literacy outreach (bookmobile) Electronic access to textbooks at libraries ! Distance learning sites (with infrastructure in place) Website/clearinghouse where experiences like Scottsdale are available Creation of a Joint Use Specialist at State Library Joint intranet for improved communication between schools and libraries Second Flip Chart Joint-Use Definitions Bookmobile service to rural areas Technology linkages for sharing information Delivery amongst libraries in state Homework centers Physical proximity Class visits Virtual reference Shared author visits Adult literacy for parents Sharing staff Reading readiness for parents with young children Tutoring centers Training of all new teachers (library orientation) Computer access for public at school location (virtual library) Adult education at public library Age level specific program in school facility (YA programming in school) Jobs for high school students in public library (ROP) Incorporate ideas in the application Study space/meeting space Classroom aspect kids spend year in museum Inter Library Loan to teachers (borrowing for schools from other ~ublic libraries) Placement of textbooks in public library (in use) Pre-school literacy (outreach bookmobiles) Schools doing more with adult learning (partnering) Only K-12 Special teacher loan cards (no monetary fines) Preservation of local history (school and public library) After school learning centers (labs word processing, papers) English as a Second Language Portion of library website especially designed to be useful to students ADDITIONAL Migrant Education Resource Center Build and run connected computer centers in schools Build intranet to connect schools Build community learning centers in the barrios/neighborhood centers collections technology meeting facility LA Times Page l of 3 ] ...............i i.l:r~l;{*l= Home I Discussions I Print Edition I Archives I Site Map I Home Delivery [ Advertise News Business Sports Politics Travel Commentary http:llwv,",v.latimes.comleditionslorangelocnews1200004021tOOOO31046.html Entertainment Classifieds Shopping music, movies, an, 'olobsbs, homes, Back to story ~T~,', res~taurants car~s, rentals Sunday, April 2, 2000 New Capistrano Library Takes a Page From the Past · Education: School-public facility is O.C.'s first. Once popular in rural U.S., new ventures meet mixed success. By KATE FOLMAR, REBECCA HARRIS, Special to The Times In an effort to save money and perhaps get more books in the bargain, the Capistrano school district has joined a national trend by hooking up with the county to plan a shared library in Ladera Ranch. The cooperative would be the Orange County public library system's first foray into a joint- use institution. The idea of shared school-public libraries is gaining popularity, experts say. Californians can expect to see more such proposals after passing a $350~mi]lion library bond measure last month. A clause in the measure gives funding priority to joint library projects--although the interpretation of that wording is still vague. The ventures have worked well in some cases. But other school-public libraries have been beset by problems that range fi.om irksome to frightening. In San Jose, for example, where a library is located on a high school campus, the public can't use that branch whenever a fistfight or weapons discovery at the school causes a lock down. Elsewhere, the elderly or parents with young children have complained about walking past crowds of rowdy teenagers to get to the books. Public library hours have been restricted. City librarians have been ordered by principals to preside over study halls or detention for students. Experts also worry, given the intense concern over school safety, about strange adults traipsing across campus. The two types of libraries even profess distinct missions. One works to support school lessons, giving students some of their first primers on lnternet-usage and information gathering; the other provides a diverse collection for everyone from leisure readers to film buffs. The two systems can also offer different salary plans, with union-represented school librarians often making more than their public library peers. "The general consensus is they have been tried and have not been successful except in very unusual settings," usually small, close-knit areas, said Shirley Fitzgibbons, an associate professor at Indiana University's School of Library and Information Science, who has researched combined libraries. "For a community or a state to go into this as a panacea for all the money they haven't spent on school libraries for the last 30 years--that's promising something that can't be done." In her research, Fitzgibbons found about 180 combined-use libraries nationwide. Separately, the state estimates that California is home to 30 to 50 shared libraries. It's hard to pin down numbers because new joint libraries are planned and others have quickly disband. Capistrano planners say they will address security and access concerns in their library by having separate floors--and separate entrances--for students and the public at the $14-million, kindergarten-through-eighth-grade Ladera Ranch school. The library is expected to open in 2003. Ideally, that arrangement would allow everyone access to a book on tape or magazine all day long while keeping interaction between students and the wider community at a minimum. Officials stress tight planning so neither students nor residents are given short shrift. They have an ally in Ken Hall, an influential education consultant in Sacramento. Hall http://www.tatimes.com/cgi-bin/print.cgi 4/6/00 LA Times Page 2 of 3 contends combined projects are the best way to invest the public's money. Many of these concerns strike him as pretexts for the real worry: job protection. "Maybe it's very callous on my part, but I've evaluated every one [of the concerns raised] and I can't find one of those arguments persuasive," Hall said. "lfthose librarians put as much time into trying to make joint-use work as they put into saying why it won't work, I think [shared libraries] would work." Once Popular in Rural Areas Certainly, shared-use success stories exist, Fitzgibbons said. Shared libraries once predominated in rural areas, where neither schools nor communities could scrape up enough resources to create libraries of their own. The concept date back at least 100 years, Fitzgibbons said. "The '50s were the heyday" of joint-use, according to Beverly Goldberg, senior editor of American Libraries magazine, published by the American Library Assn. "Nowadays, it's the old- fashioned business model--cut out the waste .... It's perceived by the powers that be that these will save a lot of money--with one building instead of two. Somehow, it doesn't work that way." Many details remain murky about the Ladera Ranch library, including whether students and teachers would get dibs on materials during school hours and whether the library would be staffed by the school, the county or both. Officials haven't settled on where to put children's books, but they are playing with the idea of two collections, one on each floor, Cary Brockman, Capistran's facilities manager. The first floor, a library and media center for students, would be unavailable to the public while classes are in session. The upstairs library would be open to the public all day. After school, both floors of the building would be available to everyone, said John Adams, Orange County head librarian. For security's sake, the library is to be built on the perimeter of the campus near the school parking lot, where it can also be guarded against unsanctioned trips across campus. But those provisions don't satisfy Elliott Duchon, a Riverside County school administrator whose office handles Orange County facilities consulting for the state Education Department. "They will have to undergo some serious safety considerations to make it work," and ensure children's safety and privacy, Duchon said. The county will pay $1.5 million toward the library--fees collected from Rancho Mission Viejo LLC, Ladera's developer. The Capistrano Unified School District's financial contribution is hazier, because the library's cost is included in the $14-million to $16-million price tag for the new school, said David Doomey, the district's assistant superintendent for facilities planning. Ladera students and residents could both benefit from the plan. The community, which likely couldn't support a library on its own, would get one. Students would be able to choose from about 15,000 books, rather than 2,000 or so. In south Glendale, city and school officials are pooling their resources to revitalize a densely packed, mostly poor neighborhood around Edison Elementary School with a $35-million project revolving around a school, park, library and community center. With state and local funding, the groups hope to finish the project in late 2002. As envisioned, the joint-use library would be attached to the elementary school, which would be in the expanded Pacific Park, said Supt. Jim Brown. A more ambitious project is under way in San Jose, where the city and the state university are sharing the $I 74-million cost of building a nine-story library to be shared by residents and university students alike. The library, scheduled to open in 2003 with separate city and university staffs who will serve all equally, will be "a living laboratory" for combined university-public libraries, said Jane Light, San Jose's city librarian. The San Jose library system already has a branch on the crammed campus of Independence High School on the east side of town. That pairing has presented more challenges, Light acknowledged. The occasional fistfight or the presence of a weapon on campus sends the school into lock-down--with staff blocking outsiders from the parking lot. "If a mom with two preschoolers in the car is told, 'Sorry, we have to shut down for a few hours, if you want to come back then,' many won't come back," Light said. Joint Efforts Elsewhere Difficulties large and small afflicted shared libraries in Kansas City, Mo., and Louisville, Ky. In Kansas City, seven of 14 branch libraries used to be in schools specifically designed for sharing library space. That decades-old system is no more. As the city grew more urban, and students were bused in to its high schools, many residents started feeling alienated from the joint-use branches, said city Library Director Dan Bradbury. Parking was scarce. Some senior citizens and parents of young children--libraries' key daytime patrons--said they felt too intimidated by roughhousing teens to venture into the branches. Even though librarians worked for the city, not the schools, some principals treated them like employees, assigning them http://www.latimes.com/cgi-bin/print.cgi 4/6/00 LA Times Page 3 of 3 to watch over detention or study halls. A study eventually determined it would have been more cost-effective to ferry books to patrons via taxicab than keep the branch open. With the help of new library funding, the system was disbanded. An uneasy alliance persists in Louisville's one joint-use branch at a middle school. The library houses children's and adult collections. The adult books am behind locked doors during school hours, when only children use the library and school employees staff it. After 3 p.m., the city stafftakes over, the doors are unlocked and anyone can come in, said Craig Buthod, city library director. School employees only work day shifts and city employees have the weekend and evening shifts. "I would not design a setup like this again," Buthod said. The poster project for joint-use projects sits in Olney, a rural community of 3,500 in north- central Texas. A combination of community soul-searching and vast dissatisfaction with lackluster school and public libraries led to the creation of the Olney Community Library and Arts Center in the 1970s. The result, a library of 31,000 volumes and networked computers, is the envy of larger communities. The center, on a campus with an elementary, middle and high school, is headed by Library Director Jeanie Spivey, a former teacher and current school district employee. Here, every niggling detail is pinned down, from finances (the school district pays two-thirds to three-quarters of operating costs) to keeping adolescents away from adult novels during school hours (young-adult books are marked with red dots, so when preteens bring dot-less books up for checkout during class time, they are told to try again after school.) The computer system Olney uses is one for a group of schools, so Intemet access is automatically filtered. The one time a stranger sidled up to a teenage girl, a staff member just phoned the girl's father--a police officer, as it happened. "I've had people call me and ask how it works," Spivey said. "The main thing, I'd say, is: Do your homework. Don't do it because someone wants to save [the cost of] a building. You've got to have a unified community." Times librarian Sheila A. Kern contributed to this report. Public Library on School Grounds A public school that would house a combination public library/school in Ladera Ranch is raising questions about whether saving money compromises campus safety. Public access to the children's library could also be a concern. http://www.latim es.com/cgi-bin/print.cgi 4/6/00