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HomeMy WebLinkAbout2000/08/03 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA VI¥IAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on at ~-~oo~.~. , I posted a true and correct copy of the meeting agenda dated ~ ~ ~-D at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga ~ ¥ivian Garcia, Administrative Secretary City of Rancho Cucamonga ROUGH DRAFT Mission Statement: The mission of the Rancho Cucamonga Public Library is to inform and enrich our community. We strive to accomplish this by providing access to traditional and technologically innovative resources. We support and encourage education and the love of reading in a welcoming atmosphere by a knowledgeable, service- oriented staff. 08/02/00 14:57 FAX 5163521761 UNITED STATES BRONZE UNITED STATES BRONZE SiGN COMPANY; INC. 811 SECOND AVENUI~, NEW ItYDE PARK, NY, 11040-4869 COMPANY NAME: Rancho Cucamonga Public Library CONTACT: Deborah Kaye Clark NUMBER: 909-477-2721 DATE: 8-2-00 ORDER NUMBER: W- TOTAL NUMBER OF PAGES THIS TRANSMISSION: 3. COMMENTS Deborah, Enclosed you will fund the original design as well as our cutting layout. This shows how we will section it offfor cutting and where the seems will be. I figured all of the back- ground in corian using 4 different colors. All of the plates will be cut from 1/16" thick satin prefinished Brass. The plates w/Il be screwed to the backgrounds with Brass screxvs and projected 1/4" offofthe corian. Plus engraving. Your cost for tiffs desig~ will be $8,724 plus shipping. Delivery will be 8 weeks. A 50% deposit is due is an order is placed. Please call me to discuss. DESIGNfiR5 & CRAFTSMAN" DONOR RE. COGNITION * CA.ST SRONZE, BP~SS & ALU~v~/NUM PLAQUES SEALS IN BAS-RELIEF & FLAT RELIEF * CUT, CAST &. CHANNEL LETT£R5 IN ALL AtE[ALS ~' £TCHING, ~NGRAVIN~ I,,'2 sheet rot th~ botlor~] band 1,,'2 ~.h~t Icl ~he ~r~iddle ', ~ ~ ~ ~:~':' ~ .'~'~:: . . . :.. . : ::::::::::::::::::::::::::::::::::::::::::::::::: 2 sh~ts roi ~ Dc c~g~our~d ,~: '- - 0801 O0 ~anch~ Corian ~ - sh~f roi ~he ~op bnnd ............ / J.'::,:: :::.:;: ::: '.' ~>.~ ?~:~'~ ~:~i~.~i~ ~":E:?':: 5:~ii.~5'~'~5[[~5~:E'~!J!~ ========================================================== ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ~:~..~~ . ~ ~'~::. :::?::~:'7~:::~:~: ~h~.:. ::~? ~::~?~ :::::::::::::::::::::::::::::::: ~'~::'::::~ ~'::~ '~'-.~ LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 7:00 p.m. August 3, 2000 Civic Center Council Chambers 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember Boardmembers Robert Howdyshell, President Edward E. Swistock, President Pro Tern Donna Bradshaw, Boardmember Joyce Womack, Boardmembcr  PAGE ~ Board of Library Trustees Agenda Regular Meeting, August 3, 2000 ~_ A. CALL TO ORDER 1. Roll Call: Howdyshell , Bradshaw , Swistock and Womack B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office - Oath of Office will be administered to re-appointee Robert Howdyshell and new appointee Ravenel Wimberly. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of Minutes: May 4, June l, June 16 and July 6, 2000. 1 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral report presented by staff. 2. Budget report: Report presented by Deborah Clark, Library Director. ~_ ~_ 3. Approval of application for membership in The Library of California, Tierra del Sol Regional Library Network. Report presented by Deborah Clark, Library Director. 4. Approval of application for LSTA funds for Project REACH: Report presented by Deborah Clark, Library Director. 24 5. Update on the workshop held Friday, June 16, 2000 to establish .Mission, Vision and Goals for the Library. Report by Staff. 26  PAGE Board of Library Trustees Agenda Regular Meeting, August 3, 2000 E. BOARD BUSINESS The following items have been requested by the Board of Library Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Update on Master Plan process: Report presented by Deborah Clark, Library Director. 28 a. Joint meeting with City Council. 29 b. Decision on whether to have a study session for the Library Board prior to the joint-meeting with the City Council. 2. Donor Wall: Report on status by Deborah Clark, Library 3o Director. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Board of Library Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Board of Library Trustees. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian Gareia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, July 27, 2000, 5:00 p.m. seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. {~ A N C H O C U C A M O N G A PU e,l~l C LIbrArY Staff Report DATE: August 3, 2000 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of the May 4, June 1, June 16 and July 6 meetings of the Library Board of Trustees. BACKGROUND/ANALYSIS Attached, please find theminutes for the Regular and Special Meetings of the Library Board of Trustees listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on May 4, 2000, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:00 p.m. and President Howdyshell led the pledge of allegiance. Present were Boardmembers Dredd Lee and Womack. Also present were Deborah Clark, Library Director, Robert Karatsu, Principal Librarian and Vivian Garcia, Administrative Secretary. MOTION: Moved by President Howdyshell to move item F1 with Ed Bielucke, prior to the Consent Calendar, seconded by Boardmember Dredd Lee. Motion carried 3-0-2 (with Bradshaw and Swistock absent). B. COMMUNICATIONS FROM THE PUBLIC B 1. Ed Bielucke, III, Assistant Instructor with Chaffey College, requested the Board consider placing a plaque in front of the Rancho Cucamonga Public Library, in remembrance of the new millennium with wording written by him bearing his name. Oral presentation by Ed Bielucke. Ed Bielucke presented the wording he would like in a plaque to be placed at the Library entrance to the Library Board. Deborah Clark, Library Director, stated that there is a policy in place for the City, governing plaque placement and the request would be forwarded to the City Manager's Department. C. CONSENT CALENDAR Cl. Approval of Minutes: March 2 and April 6, 2000. MOTION: Moved by Boardmember Womack to approve the minutes, seconded by Boardmember Dredd Lee. Motion carried 3-0-2 (with Bradshaw and Swistock absent). D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status Report: oral report presented by staff. Library Board Minutes May 4, 2000 Page 2 Deborah Clark, Library Director, stated that the Library made approximately $490 at the fundraiser night at McDonald's on April 13. Staff is in the planning stage for the Thank you party for Telethon 2000. Deborah Clark, Library Director, stated that Robert Karatsu had been accepted at the Institute on the 21st Century Librarianship for Summer 2000. Robert Karatsu, Principal Librarian, stated that staff had attended the Rancho Cucamonga Council PTA to accept a special award for the Library. Deborah Clark, Library Director, stated the theme for this year's Summer Reading Program will be "Surf's Up" at the Rancho Cucamonga Public Library, and the children's reference counter will be transfom~ed into a surf shack. The three reading levels are Starfish, Dolphins and Sharks. Deborah Clark, Library Director, stated that Rosie Manela received the Employee of the Month Award for the City of Rancho Cucamonga for the month of May. D2. Budget Report: presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget sheets with the Library Board. D3. Proposed Budget for 2000/2001: Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, updated the Board on the proposed budget process. D4. Telethon 2000: oral update by staff: Deborah Clark, Library Director, stated that over 97 percent of the pledges have been paid for Telethon 2000. A total of over $61,000 has been received. D5. Request for approval to close the Library on Friday, June 9th, to provide and in-service training session: oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that staff would like to close the Library on Friday June 9a~ or 16th for an in-service training for staff on "Mission and Goals". Also, staff will use the time to prepare for Telethon 2000 thank you party that evening at the Library. MOTION: Moved by President Howdyshell to close the Library for in-service training on either Friday June 9th or 16th depending on the availability of the trainer, seconded by Boardmember Womack. Motion carried 3-0-2 (with Bradshaw and Swistock absent). Library Board Minutes May 4, 2000 Page 3 E. BOARD BUSINESS El. Update on Master Plan process: Oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that staff has a meeting scheduled with Jack Lam, City Manager, Brad Buller, City Planner, and Larry Henderson, Principal Planner next week. a. Joint meeting with City Council. Deborah Clark, Library Director, stated she would be able to update the Board after the May 7th election. E2. Update on the Library Cards to Second Graders in elementary schools. Oral report by Renee Tobin, Children's Services Supervisor. Renee Tobin, Children's Services Supervisor, gave an oral report to the Library Board regarding her decision to use the bookmobile project as an opportunity to expand the card program to all grade levels. E3. California Legislative Day: Opportunity for pa~icipation. April 24 & 25th. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral report to the Library Board on the trip to Sacramento and the participation of two student lobbyists. E4. Determination of date and location for Regular Meeting of July. Oral report by Deborah Clark, Library Director. MOTION: Moved by President Howdyshell to cancel the July 6th Library Board Meeting and for Boardmembers to be available for the joint meeting with the City Council, seconded by Boardmember Womack. Motion carried 3-0-2 (with Bradshaw and Swistock absent). Ih'. IDENTIFICATION OF ITEMS FOR NEXT MEETING FI. Reading Clubs for Adults. F2. Draft agenda on topics to be covered from Library Boardmembers for their joint meeting with City Council. Library Board Minutes May 4, 2000 Page 4 F3. In-service Day F4. Donor Wall G. ADJOURNMENT MOTION: Moved by President Howdyshell to adjourn, seconded by Boardmember Dredd Lee. Motion carried, 3-0-2 (with Bradshaw and Swistock absent). Meeting adjourned at 7:48 p.m. Respectfully submittec~. Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on June 1, 2000, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, Califomia. The meeting was called to order at 7:00 p.m. and President Howdyshell led the pledge of allegiance. Present were Boardmembers Bradshaw and Womack. Also present were Deborah Clark, Library Director, Renee Tobin, Children's Services Supervisor and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR B1. Approval of Minutes: May 4, 2000. Unable to approve. Will return item to next meeting. Boardmember Swistock arrived at 7:30 p.m. B2. Approval of Holiday closures for 2000/2001. MOTION: Moved by Boardmember Womack to approve holiday closures, seconded by President Howdyshell. Motion carried 4-0-1 (with Dredd Lee absent). C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Report: oral report presented by staff. Deborah Clark, Library Director, updated the Board on the overall operational statistics of the Library. Renee Tobin, Children's Services Supervisor, brought samples of bags, hats and decorations of the Summer Reading Program for the Library Board to see. The staff has been working hard to get everything ready for the program. C2. Budget Report: presented by Deborah Clark, Library Director. Library Board Minutes June 1, 2000 Page 2 Deborah Clark, Library Director, reviewed the budget sheets with the Library Board. C3. Proposed Budget for 2000/2001: Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, updated the Library Board on the status of the Library budget, informing them that funds were added to allow the library to increase open hours. C4. Approval of Video/DVD Loan Policy: Report by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the policy with the Library Board, noting that DVD's might be added as a new service in 2000/2001. MOTION: Moved by President Howdyshell to approve the Video/DVD Loan Policy, seconded by Boardmember Swistock. Motion carried 4-0-1 (with Dredd Lee absent). D. BOARD BUSINESS D 1. Update on Master Plan process: Oral report presented by Deborah Clark, Library Director. a. Joint meeting with City Council. Deborah Clark, Library Director, updated the Board on the Master Plan process, announcing that thc joint meeting will be scheduled in August. b. Discussion of topics the Board wishes to discuss. Staff will be sending the Library Board a "draft" copy of the proposed goals for the Master Plan for their review. Then the Library Board will decide the topics for discussion. D2. Invitation for the Board to participate in staff training opportunity on Friday, June 16, 2000. Report by Deborah Clark, Library Director. Deborah Clark, Library Director, invited the Library Boardmembers to attend the Mission Statement and Goals seminar. D3. Status of the creation of a book discussion group for adults: Oral report by Karye Hood, Reference Librarian. Library Board Minutes June 1, 2000 Page 3 Karye Hood, Reference Librarian, presented an oral report to the Library Board, indicating that 26 individuals expressed interest in the new group. D4. Donor Wall: Oral report on status by Deborah Clark, Library Director. Pete Pitassi's intem will not be working for him until later this summer. Staffwill be contacting one of the original vendors for an estimate on a sample sent to them. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING None were received. F. COMMUNICATIONS FROM THE PUBLIC None. G. ADJOURNMENT MOTION: Moved by President Howdyshell meeting adjourned to the special meeting of June 16 workshop, seconded by Boardmember Swistock. Motion carried, 4-0-1 (with Dredd Lee absent). Meeting adjourned at 7:43 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Special Meeting A. CALL TO ORDER A special meeting of the Library Board of Trustees was held on June 16, 2000, in the Conference Room of the Rancho Cucamonga Public Library, located at 7368 Archibald Avenue, Rancho Cucamonga, California. Boardmember Edward E. Swistock called the meeting to order at 9:00 a.m. Present were Boardmembers Bradshaw and Womack. Also present were Deborah Clark, Library Director, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Services Supervisor and full and part-time staff attendees for the seminar. B. ITEM OF BUSINESS BI. The Mission Statement and Goals seminar was facilitated by John Gavares of Center for Organizational Management. C. COMMUNICATIONS FROM THE PUBLIC No communication was made from the public. D. ADJOURNMENT The meeting adjourned at 3:00 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, July 6, 2000, at 7:00 p.m. in the Council Chambers at the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: [~ A N C H O C U C A M O N G A P UI~I, IC L lI~ I2A~¥ Staff Report DATE: August 3, 2000 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF 200012001 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report July" will be available at the meeting. Schedule B, titled "Balance Sheet July FY 2000/2001" will be available at the meeting. Schedule C, titled "Library Expenditures "2000/2001" is an accounting of all funds expended so far this fiscal year. Also included are the expenditure figures for Library Redevelopment Agency funds. This report will be available at the meeting. FISCAL IMPACT None R A N C H O C U C A M O N G A PUBLIC LIBRARY StaffRe rt DATE: August 3, 2000 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: MEMBERSHIP IN "TIERRA DEL SOL REGIONAL NETWORK" RECOMMENDATION That the Library Board approve an application for membership in the Tierra del Sol Regional Library Network of the Library of California. BACKGROUND/ANALYSIS The Library of California is planned to be a state wide library resource, representing partnerships of more than 8,000 public, academic, special and school libraries. The Rancho Cucamonga Public Library Director, involved in the planning process from the beginning, more than 12 years ago, recommends that the Board submit an application for membership in the Tierra del Sol Regional Library Network. Presently, there are no dues involved in membership. Currently, the Rancho Cucamonga Public Library is served through its membership in the Inland Library System, a California Library Services Act provision. The law which allowed the passage of the Library of California included special language which continues the CLSA systems until the Library of California is funded to replace them. No one knows how long that might take. Currently, the Library Director recommends that the Library participate in the new structure. There are no dues for participation. The positive results through membership will be the participation of the Rancho Cucamonga Library staff in the planning process to continue to develop the new system and the grant opportunities this membership brings. The Library Director will continue to bring each step of this process to create a new statewide system to the Board for their input and approval. FISCAL IMPACT None, since no dues are required at this time. Respectfully submitted,. F~ ('~ ~,1 ~) D~tor INLAND Serving Cooperating Libraries of LIBRARY San aernardino, Inyo, SYSTEM and Riverside Counties May l2,2000 Dear Library Director_, You are cordially invited to submit aa application for membership in the Tierra del Sol Regional Library Network of the Library of California. After many years of dedicated effort, the Library of California is now ready to create its Regional Library Networks. By applying now, your library can become a charter member of this new and exciting organization. The Tierra del Sol Regional Library Network area includes some 500 libraries in five counties - Imperial, lnyo, Riverside, San Bemardino and San Diego. Known until recently as Region V, libra~ directors who attended the April 44 meeting in Temecula selected our new name to reflect the uniqueness of our region which has seashores, mountain trails and deserts. It has the State's. highest point, and it's lowest. And all areas bask in the California sunshine. Since the Region-wide meeting in March 1999, the Planning Committee and its sub-committees have worked diligently putting the necessary pieces in place to formally create the Tierra del Sol Regional Library Network. Those pieces include bylaws, a long-range plan and membership policies. A web site (www.tierrasol.org) is under construction and Planning Committee members continue to work on the many other tasks necessary to implement this marvelous new organi?ation. Additional information and application forms are enclosed in this packet. The Planning Committee and I invite you and your library to become a charter member of the Tierra del Sol Regional Library Network. Sincerely Chair, Tierra del Sol Regional Libra~ Network Planning Committee 3581 Mission Inn Avenue ° P. O. Box 468 · Riverside, CA 92502 · (909) 369-7995 Fax (909) 784-1158 ° www.inlandlib.org Included in this Membership Application Packe~ are: · Membership checklist )' This includes information on when and where to return the Tierra del Sol Regional Library Network Membership Application. It also has a checklist of the items that make up the Membership Application. · Membership Authorization Form - Institution/Jurisdiction )~ This form must be returned with an original signature of the appropriate authority. This form authorizes the Institution/Jurisdiction membership. Each Institution/Jurisdiction will have one vote on the Member Council · Membership Application Form - Participating Libraries )~ You must submit a separate form for each library/branch of your Institution/Jurisdiction which meets the minimum eligibility requirements and which desires to be a participating library. An Institution/lurisdiction must have at least one participating library that meets the eligibility requirements. · Membership Policies and Guidelines )' This is the Membership Policies and Guidelines of the Tierra del Sol Regional Library Network. · Sample Governing Board Documents } This contains several examples of resolutions to present to you governing board. This also includes an Executive Summary of information about Library of California and the Tierra del Sol Regional Library Network. · FAQS (Frequently Asked Questions) · Definitions May, 2000 To apply for membership in the Tierra del Sol Regional Library Network, a Library of California Region, the following pieces of information must be submitted, Send your membership application packet to: Tierra del Sol Regional Library Network c/o Inland Library System P.O. Box 468 Riverside, CA 92502 To be a Charter Member of the Tierra del Sol Regional Library Network, a completed application packet must be received at the Tierra del Sol Regional Library Network offices by September 15, 2000. For questions regarding the membership application process, contact: Kathy Aaron, Chair Tierra del Sol Regional Planning Committee (909) 369- 7999 kaaron~,_,inlandlib, ore David Rios, Chair Tierra del Sol Membership Policies and Procedures Committee (909) 558-4581 drios~dwebb.llu.edu CHECKLIST Membership Authorization Form for your Institution. This must be signed by the appropriate authority at your institution. Copy of Board Minutes authorizing the action required. Membership application form for each library which meets eligibility requirements and wishes to participate in Library of California and Tierra del Sol Regional Library Network activities and semces. Number of participating library applications submitted. Copy of your library Mission Statement and Services Objectives. TDSRLIV Membership Checldist May, 2000 Name of Institution or appropriate agency: (College, corporat~or~ hospital, school district, government agency, etc.) Address: Contact: Title: Phone: Fax: E-mail: 1. The above institution hereby applies for membership in Tierra del Sol Regional Library Network and agrees to abide by the Tierra del Sol Regional Library Network Membership Policies and Guidelines (attached). 2. The institution agrees not to reduce funding for library services as a result of participation in this program. 3. The institution agrees to: a. Share resources and services with other members of Tierra del Sol Regional Library Network in accordance with their available resources and expertise. b. Provide resources and services for other members of Tierra del Sol Regional Library Network in accordance with their resources and expertise. c. Meet the minimum resouree-sharing performance standards as set fog~ah in Tierra del Sol Regional Library Network Membership Policies and Guidelines. 4. The institution recognizes, in accordance with the Education Code, section 18830, that in order tu become a member of Tierra del Sol Regional Library Network, its Board of Governance or the appropriate Administrative Authority shall take action to approve network membership. 5. The institution certifies that all information provided herein is accurate. Signature (Appropriate Authority): Date: Name: Title: TDSRLN Authorization Form May, 2000 Page 1 of l (Please complete and attach ~eparate forr~ for each participating library) Name of Participating Library: Address: Contact: Tide: Phone: F~x: E-mail: 1. What type of library are you? Check one [] Academic r~ School gl l~ublic - CLSA [] Special(ized) a Public- Not CLSA 2. Please attach a copy of your library's Mission Sta~ment and Service Objectives. 3. What are the library hours of service (hours that the library is staffed)? 4. Library Collection: a. Number ofbouk titles OR Volumes b. Collection o~anlzed by (please check all that apply): Dewey Decimal Classification Library of Congress classification National Library of Medicine classification Other (Please specif~): Tl~,LN Panidpating Library Applica~on forrn M~y, 200o Page I of 2 Membership activities and policies of the Tierra del Sol Regional Library Network promote and encourage the participation of all eligible libraries as defined by the Library of California Act. Institutions and agencies w/th at least one participating library may apply for membership. Institutions with multiple participating libraries should submit one Authorization Form and an Application Form for each participating library. The Tierra del Sol Regional Library Network Membership Committee, composed of representatives from the four types of eligible libraries, will review applications for charter membership to determine if eligibility standards have been met and will make recommendations regarding membership. Once the Tierra del Sol Regional Library Network Board of Directors has been established, the Board or its designee will determine eligibility, including equivalency substitutions. A library that does not meet the eligibility standards may participate in Tierra del Sol Regional Library Network as an affiliate. Member institutions must meet all eligibility Affiliated institutions do not meet all of the standards s~ by the Library of California and membership eligibility standards, but may the Tierra del Sol Regional Library Network. participate in the Tierra del Sol Regional Each member will have one vote in the Tierra Library Network on a limited basis. Affiliates del Sol Regional Library Network Council. have no vote in the Network Council. Affiliates Members will receive Library of California may not receive services delivered with state funded services free of charge. No fees will be funds and may be assessed fees for other assessed by the Network for access to services Network services. Affiliates can apply for delivered with state funds. Increased or membership at such a time as they meet enhanced services may be provided to Library of California and Tierra del Sol members of the Network for a fee, at the option Regional Library network standards. of each member. Basic Eligibility Standards In accordance with Section 18830(a) of the Library of California Act, members of the Tierra del Sol Regional Library Network shall have at least one participating library and meet the following eligibility standards: (1) A written explicit mission statement and service objectives. {2) A fixed location in California. (3) Established hours of service. (4) An organized collection of information and materials accessible for use by its primary clientele. (5) Designated, onsite, paid ~afl' for library services. At least one staff person shall have a master's degree in library or information science or a California library media teacher credential issued by the Commission on Teacher Credentialing. Equivalent graduate education or demonstrated professional experience may be substituted for this requirement, as established by the Tierra del Sol Regional Library Network Board of Directors. (6) An established funding base. TDSP. LN Membership Policies and Guidelines May, 2000 Page 1 of 2 Sample wording for resolution and to use with governing board: Sample 1: KE$OLUTION AUTHORIZING THE TO JOIN THE TIERRA DEL SOL REGIONAL LIBRARY NETWORK WirlEREAS, ~(~!~g!~!~g!~a~:.~!~9~ desires to ~mn the Tie~a del Sol Regional Libr~ Ne~or~ ~d W~AS, ~{~~~ a~ees to ~mply with all provisions of the Libra~ of California Act and Re~lations and conditions of membership within the ne~or~ ~d W~AS, ~ffie~me~go~m~o~~ agrees not to reduce ~nding for libr~ se~ices as a result ofne~ork p~icipatio~ ~d WHE~AS, ~(~::~m~~9~ a~ees that its p~icipating libr~/libr~es will: 1. Shoe resources ~d se~ices with other members of the Tie~a del Sol Regional Librau Ne~ork. 2. Provide resources ~d semites for other members of the Tie~a del Sol Region~ Libr~ Ne~ork. 3. Meet the minimum resource-shying peffomance standards of the Tie~a del Sol Regional Libr~ Ne~o~ ~d autho~es membership of the ~emgm~~i~tm~ ~n the T~e~a del Sol Regional Libr~ Ne~or~ and NOW, ~FO~ BE ~ ~SOL~D that ~$~:.~~fi~i~ ~,,,h~,~ ~3~u~:~'~:~!~'~'~j to sign the Tie~a del Sol Regionfl Libr~ Ne~ork Membership Autho~ation Fora. TDSPJ.3I Sample Board pre.~entation May, 2000 Page I of 4 Information which may be useful as background material with your board FISCAL IMPACT: The Library of California Act specifies that there can be no dues for membership; therefore there is no membership fee to join the Tierra del Sol Regional Library Network. All basic son, ices for members will be funded by the State at no cost or reduced/subsidized cost. Enhanced services will be available to members for a fee; however, no members will be required to purchase any enhanced services or participate in a reduced/subsidized cost program as a condition of membership. Members are required to share resources with other member libraries, but the Tierra del Sol Regional Library Network/Library of California will provide funding to offset the cost of this sharing. Participation in some programs may require the commitment of local resources; however, such commitment should be more than outweighed by the programmatic value received, as with training opportunities. Some of the programs that the library will be able to pa~icipate in as a result of membership that will result in tangible financial impact include: 1. Contracts negotiated for databases and other services that will take advantage of the buying power of libraries statewide and will reduce the cost for local provision of full-text databases and other services to patrons. 2. Relationships with major academic and resource libraries statewide that have the potential to reduce or eliminate the cost for receipt of materials and information from these libraries. 3. Stntewide funding of telecommunications infrastructure development within and between regional networks, including installation of both hardware and sof~:ware to develop and enhauce all types of communications among member libraries, enhancement of local capabilities to enable connections to the network and development of communications and marketing solutions to address local needs BACKGROUND: The Tierra del Sol Regional Library Network of the Library of California is a state-funded program to support cooperative resource sharing and service delivery among libraries of all types throughout the state of California. Each potential member is required to complete an application for membership in the Network, which includes identification of participating libraries and authorization to participate by its governing board or appropriate administrative authority. Enacted ia 1998, the Library of California is comprised of seven regional networks, each organized to develop and deliver library services among libraries of all types in the region. While member libraries are expected to continue to provide services and facilities for their primary clientele, thc Library of California is building the infrastructure to facilitate and enhance statewide resource sharing and service delivery. State funding provides for a base level of membership for each library that joins the Tierra del Sol Regional Library Network. This funding includes access to all state-funded regional services at no cost as well as to those state-funded services provided to all libraxies stntewide. TDSP. LN Sample Board presentaticrn May, 2000 Page 3 of 4 What is th; Library of California? The Library of California (LOC) refers to the new law for library coopomtion. The original legislation (SB409) was passed and signed by the Governor in 1998. Thc law became effective lanuary 1, 1999 and on that date the California Library Services Board (CLSB) became the Library of California Board (LOCB) with the responsibility of overseeing both Acts. The new "Regional Library Networks" will be the primmy service units, providing a seamless system of library resources for the benefit of all Californians. There is much planning and implementation work left before all of the LOC programs are fully implemented, but there are many people, librarians and library users, throughout out the state working to make it a reality. What are the Inland Library Svstem (ILS) and the Serra Cooperative Library SYstem? ILS and Serm are cooperative public librao/ systems formed under the California Library Services Act (CLSA) and administered by the CLSB and, now, the LOCB. ILS and Serm serve public libraries in Imperial, Inyo, Riverside, San Bemardino and San Diego Counties - the same geographic area served by the Tierra del Sol Regional Library Network (aka. Library of California Planning Region V). How is LOC different from CLSA ? CLSA promotes the sharing of resources among public libraries and LOC promotes sharing among all types of libraries. Will LOC abolish ILS and Serra? The LOC law states that CLSA will be repealed only when public libraries receive the same level of service under LOC that was provided under CLSA. Since Region V and Tierra del Sol Regional Library Network have not hired aIw staff vet, who is sending our ~aterial? The Inland Libra~ System is the fiscal agent for the planning grants that have been approved by the LOCB. Inland Library System staff also act as the contact point for Region V information from the California State Library and from you. There is also a large Regional Planning Committee and several subcommittees who are working to get the Region organized. Why is my library invited to loin the Tierra del Sol Regional Network (Plannin~ Re~ion 1/).9 For planning purposes eight regions were approved by the LOC Board. Tierra del Sol - Region V encompasses the combined areas of the ILS and Setra CLSA systems. Libraries of all types within thg~ boundaries hav~ been invited to participate in the planning process. Prospective member libra~es were invited to submit proposals for a name for the Planning Region. The Region V Planning Committee narrowed the submissions down to three names. Ballots were included with invitations to the full regional meeting held on April 4, 2000. Ballots were counted and the name announced at that meeting. l've looked at the Membership Application Packet and want to appl¥ to be a charter member but l have some questions about the application process. Where can l get more information? Contact: Kathy Aaron, Chair of the Tierra del Sol Regional Planning Committee (909) 369-7999 kaaran~.~andlib.orag o~ David Rios, Chair of the Tierra del Sol Membership Policies and Procedures Committee (909) 558-4581 ~b.llu.edu r~>se4~v ~ Qs May, 2000 Page 1 of l These definitions are taken from the Library of California Act (California Education Code, Title 1, division 1, Part 11, Chapter 4.5, Articles 1-8, Section 18810) Academic Library A library established and maintained by a college or university of other postsecondary institution to meet the educational needs of its students, faculty, staff and other by a~reement Act The Library of California Act (California Education Code, Title 1, Sections 18800-18870) Direct Loan The lending of a book or other item, or furnishing a copy directly to a borrower, in person or through electronic means Document Delivery The transmission, in response to a request, of information bom on library to another, in either a physical or digital format. Electronic Direct Access The provision of electronic borrowing, or electronic document delivery services directly to library users, or both Information Agencies Institutions that provide or preserve, or both, information resources, such as archives, historical societies, libraries and museums Institution A business or corporation, college, correctional facility, education agency, governmental agency, hospital, not-for- profit organization, professional association, school district, or other organized group that is authorized by law and that operates one or more libraries. These libraries would be academic~ school, or special libraries located in California Interlibrary Loan The lending or providing ora book or other item, or furnishing a copy, from one library to another library that is under a different jurisdictional administration as the result of a request for the item from its primary clientele. Interlibrary Reference The providing of information by one library or reference center to another library or reference center that is under a different jurisdictional or institutional administration as the result of a request from its primary clientele for information that is beyond that library's mission and resources. Library of California Established by the Library of California Act to provide a statewide plan to bring together the information and resources of all California libraries for the use of all Californians. Library User A Californian who is part of the primary clientele ora library but does not work for that library. TDSRLN Definitions May, 2000 Page I of 3 facilities; and human expertise. School Library A library that is established to support the curriculum- related research and instructional reading needs of the pupils and teachers and provides the collections, related equipment, and instructional services of a staff for an elementary or secondary school. Special Library A library maintained by a parent organization to serve a specialized clientele; or an independent library that may provide specialized materials or services, or both, in a specific subject to the public, a segment of the public, or other libraries. It is maintained by an association, business or corporation, government agency, research institution, learned society, not-for-profit, organization, professional association, museum, industrial enterprise, chamber of commerce, or other organized group and is characterized by its depth of subject coverage. Statewide Resource Those libraries in California that have the most Library Group comprehensive or specialized resources, or both, in topics needed by people statewide or regionally and that agree to provide access to their resources to all members of all rel~ional library networks. State Board The Library of California Board which has 13 members. Tierra del Sol Regional A non-profit tax-exempt corporation formed under the Library Network 501c(3) portion of the California Corporations Code. Libraries in Imperial, Inyo, Riverside, San Bernardino and San Diego Counties that meet minimum eligibility requirements are eligible to apply for membership. Type of library Means academic, public, school or special(ized) library. Underserved Any population segment with service needs not adequately met by traditional library service patterns; including, but not limited to: children, disabled, economically disadvantaged, ethnic and culturally diverse population, geographically isolated, illiterate, institutionalized, non-English speaking, and youn~ adults. TDSRLN Definitions May, 200O Page 3 of 3 R A C H O C U C A M O N G A ]~ U 5LIC LII~DAI~Y Staff Report DATE: August 3, 2000 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF APPLICATION FOR LSTA FUNDS RECOMMENDATION That the Library Board approve, in retrospect, the application for $66,500 in LSTA grant funds to support "Project REACH". BACKGROUND/ANALYSIS LSTA or Library Services and Technology Act funds are available as a competitive grant program, managed by the State Library of California. For 2000/200~1, the Rancho Cucamonga Public Library has applied for $66,500 to fund a project coordinator for Project REACH, the joint bookmobile and recreation mobile project planned in coordination with the City's Community Services Department. The grant funds, if awarded, will pay the complete salary and benefits for a Librarian II, Project Coordinator. Due to the application schedule, approval is sought in retrospect for this application. FISCAL IMPACT An additional $66,500 will be allocated to the Bookmobile operations budget. //' Respectfully submitted, Library Director California State Library Library Services and Technology Act (LSTA) Fiscal Year 2000/2001 APPLICATION (LSTA 6) Submit in five (5) copies by 4:30 p.m., Friday, June 16, 2000, to Attn: Jay Cunningham, Library Development Services, California State Library, P.O. Box 942837, Sacramento, CA 94237-0001, for mail. (Express delivery: 900 N Street, Suite 500, Sacramento, CA 95814). FAX is not acceptable. INFORMATION: Tel. (916) 653-5217. 1. Project title: Project REACH 2. Applicant name and jurisdiction: Rancho Cucamonga Public Library 3. Applicant contact: Deborah Kaye Clark Phone: (909) 477-2720, ext. 5020 FAX: ~(909) 477-2721 E-mail: __dclark~ci.rancho-cucamonga.ca.us 4. District: Assembly 63 State Senate 31 & 32 House 42 5. Population: Client 22,000 Total 117,903 6. Participants other than applicant: S1GNATUKE LIBRARY/AGENCY See attached letter K-1 Alta Loma School Dislrict [~attached letter K-2 Central School District ~e Efiwanda School District See ittach~~K-3 Cucamonga School DisUict ~)¢ ~4~!~ '~(~ ~/'~ CommunitySe~ices, CityofRancho  Cucamonga ~ 9,~ ]~' YMCA, Rancho Cucamonga Southern California Housing Authority ~//ft~./~7~ ~::~ ~ Northtown Housing Development Corporation 7. LSTA amount requested: $ 66,500 Project Title: Project REACH Applicant Jurisdiction: ' Rancho Cucamonga Public Library 8. Project Summary: complete in space provided. State Plan Reference (e.g. "Goal C. S~T #1"): Goal D. S-T #1:2 A Telephone Survey conducted for the City of Rancho Cucamonga in November of 1999 revealed that 77% of the community wanted the Library to partner more closely with schools in serving their youngsters and the preferred method in delivering those services was through al~er school programming. The need was particularly urgent in families of low income (below $50K annually) who were not so likely to be able to afford quality after school care. This issue was raised at a meeting of the RC Community Services Network, (Attachment A), an organization whose membership covers the entire gamut of service agencies from churches to parks to libraries and beyond. Ideas of how we could jointly serve the needs of low-income youngsters throughout the city--many of whom lacked the transportation to reach our organized after school programs--were brainstormed, then discussed and analyzed. From the results, a joint outreach program uniting Community Services with the Library Department emerged that would bring resources to the target youngsters--wherever they gathered. Sites volunteered were YMCA daycare programs and two local housing authority's recreation rooms. A meeting soon followed where additional partnerships were made with the 5 school superintendents that represent the Rancho Cucamonga area and two major goals were developed: 1) Get at-risk kids ages 7 - 14 excited about reading. 2) Provided quality programs for every at-risk kid ages 7 - 14 after school. From these beginnings, Project REACH was developed. REACH stands for recreation, education, arts, culture and the humanities. Designed as an outreach program directed at low income youngsters between the ages of 7 and 14, Project REACH will consist of two mobile units (one bookmobile, one recreation-mobile) staffed to deliver quality after school and week-end programming. The bookmobile will provide a quality collection of 5,000 volumes directed at the interests of the target clients. Technology will offer direct dial-in to the library and the Intemet. Sites for the after school and weekend visits will be selected for their access to youth deemed "at risk". Sample sites include: schools and YMCA sites with high enrollment of low-income youngsters, West Valley Juvenile Hall, Low-income housing units, local Skate Park, etc. Programming will also be offered. Jointly developed by the Recreation Division and the Library with survey input from both the client group and their parents, programs will offer sports, culture, literacy, performing arts and other selected topics in a multi-cultural approach. Examples are storytelling sessions, arts & crafts sessions, drama training, soft ball and kick ball, sports clinics, book-talking, creative writing, etc. Youngsters and their parents will be surveyed upon registering for the service and re-surveyed through their participation to assess attitudinal and other measurable changes. Analysis and guidance for the program will be provided through an advisory group composed of original planning group members and representatives from the client group. At the successful completion of the grant project, the City of Rancho Cucamonga will continue the project with full budget support. 2 Project Title: Project REACH Applicant Jurisdiction: Rancho Cucamonga Public Library 9. Budget Summary LSTA Other funds In-kind Total (1) (2) (3) (4) m Salaries & Benefits 64,500 71,950 23,000 159,450 b. Library Materials 0 50,000 5,000 55,000 c. Operation 0 36,700 5,670 42,370 d. Equipment ($5K+) 0 226,000 0 226,000 e. Total for Objectives 64,500 384,650 482,820 f. Indirect Cost 2,000 2,000 g. TOTAL 66,500 484,820 10. Client needs and project goals. Client Needs: According to a recent study cited by the California Department of Education, 70% of schools today do not offer after school programs for youngsters. At the same time, 90% of the voters polled stated that they want and will support quality after school programs that emphasize basic skills and positive social interaction. A telephone survey conducted by the City of Rancho Cucamonga in November of 1999 found that the number one requested service in the City of Rancho Cucamonga was an increase in quality after school programming. In the Library portion of the survey, more cooperation with the schools was seen as an asset in establishing programs by 77% of those queried. The need was particularly urgent in families of low income (below $50K annually) who were not as likely to be able to afford quality after school care. Over 22,000, or 18% of the population, are youngsters ages 7 to 14 years enrolled in elementary and secondary school in Rancho Cucamonga. Of these, more than 8,000 meet the definition of"at risk" by qualifying for full subsidy of the school lunch program. Defined by "The Goals 2000" Educate America Act of 1994 as a student who, "because of limited English proficiency, poverty, race, geographic location, or economic disadvantage, faces a greater risk of low educational achievement or reduced academic expectations", these youngsters are children who need motivating in achieving the basic cornerstone educational skill--reading. But how to get them to read and to make reading a regular part of their lives? This issue was raised at a meeting of the RC Community Services Network, an organization whose membership covers the entire gamut of service agencies from chumhes to parks to libraries and beyond. Ideas of how we could jointly serve the needs of Iow-income youngsters throughout the 3 city--many of whom lacked the transportation to reach our organized after school programs--were brainstormed, then discussed and analyzed. From the results, a joint outreach program uniting Community Services with the Library Department emerged that would bring resources to the target youngsters--wherever they gathered. It was decided that while Project REACH services would be available to all 22,000 youngsters, the primary target groups for Project REACH would be children 7 to 14 years old perceived as "at risk". Sites vohmteemd were YMCA daycare programs and two local housing authority's recreation rooms. A meeting soon followed where additional parmerships were made with the four school superintendents that represent K-8 grade~ in the Rancho Cucamonga service area. Project Goals: A planning group emerged to design a project, (Attachment B). The planning group had representation from all school districts, the YMCA, two low-income housing projects, and the city's Parks and Recreation and Library departments. At this meeting it was brought out that the issue blocking the success of many youngsters was not just "how to read" but an attitude that placed a low value on reading as an activity and a skill. Workirig under that premise, two major goals were initially identified for the project to address: 1) Get at-risk kids ages 7 - 14 excited about reading and change their existing non-reading habits 2) Provide quality after school programs for every at-risk kid ages 7 - 14. Barriers to Achieving Goals: The Planning Committee identified existing challenges to the above goals in how services are currently delivered. Those items seen to be the greatest barriers were as follows: 1) High cost of most after school care 2) Scarcity of existing free after school programs provided by the City of Rancho Cucamonga 3) City only has one library, located 10 miles and more from many low income areas 4) Unavailability of transportation to get the youngster to existing programs 5) Many youngsters are reading challenged and do not enjoy the entire reading experience 6) Reading is "boring" and "not cool". Project Description: In the process of proposing the goals and identifying the major challenges to achieving them, the concept of a joint service combining recreational services with a travelling bookmobile was bom and Project REACH emerged. REACH stands for recreation, education, arts, culture and the humanities. Designed as an outreach program directed at low income youngsters between the ages of 7 and 14, Project REACH will consist of two mobile units (one bookmobile, one recreation-mobile) staffed to deliver quality after school and week-end programming. The Recreation Mobile will provide portable basketball, kick ball, baseball, board games and other "hook" events to encourage at risk youngsters to sign up for the program. The bookmobile will provide a quality collection of 5,000 volumes directed at the interests of the target clients. Technology will offer direct dial-in to the library and the Interact. Sites for the after school and weekend visits will be selected for their access to youth deemed "at risk". Sample sites: schools sites and YMCA sites with high enrollment of low- income youngsters (Attachment C); West Valley Juvenile Hall; Low-income housing units; local Skate Park, etc. 4 Cultural programming will also be offered. Jointly developed by the Recreation Division and the Library with survey input from both the client group and their parents, the programs will offer sports, culture, literacy, performing arts and other selected topics and the approach will be multi- cultural. Examples are storytelling sessions, arts & crafts sessions, drama training, sports clinics, book-talking, creative writing, etc. Client Input: To generate client input during the planning process, two brief surveys were created, one to be completed by parents and one directed at youngsters 7 to 14 years of age. The survey (Attachment C) was distributed in grades 3-7 at three schools sites selected due to their high percentage of low income households; the survey was distributed to YMCA afterschool sites in areas serving low income families; through Parks and Recreation summer class registration sessions and to the two housing units managed by Southern California Housing Authority. 569 surveys were completed, with 20% of the respondents stating that they did not enjoy reading and/or did not have a library card. Over 100 surveys were distributed to parents. 100% of those surveyed were interested in after school programs for their youngsters. 82% stated that they could arrange for their child to attend either at school or at a YMCA site. While the results of this survey verified youngsters' interest in after school programs as well as parents willingness and ability to allow youngsters to attend, the questions were not designed to give clear direction on the planning of the program content. Therefore two focus group sessions were organized, involving 30 parent/child teams from the library's "Back to Basics" program* and class visits to three schools coordinated to allow the youngsters in the target group to brainstorm their ideas for "truly cool" after school programs. The lively discussions and recommendations made by the youngsters in those sessions were included in the programming plans and are available as Attachment E. Finally, an Advisory Committee (Attachment F) was established and agreed to meet at least on a quarterly basis. It consists of the original members of the Planning Committee, plus four of the Parent/Child teams that participated in the original focus group. That committee will play a key role in the development of program content, the location of future site visits and evaluating the success of the program. *The "Back to Basics" Program was an LSTA grant funded program that provided tutoring after school for youngsters 7 to 12. It is on-going, funded by the City of Rancho Cucamonga and CDBG funds, and focuses on reading skills. 5 Project Title: Project REACH Applicant Jurisdiction: Rancho Cucamonga Public Library 11. Measurable objectives to reach goals. Goal #1: Reading is a frequent and enjoyable pastime for every youngster aged 7 - 14 deemed at risk in Rancho Cucamonga. Objectives: A. 50,000 new books will be available to youngsters through a bookmobile with 30% of the titles specifically geared to subjects and interests appealing to "at risk" youth, the client group. B. 2,000 library cards will be issued to youngsters who never owned a card before with 80% of those cards issued to the client group; circulation for youngsters will increase 5%. C. 6,000 participants in after school and weekend programs will complete a survey regarding their attitudes and interests in reading; 33% or 1/3 of the participants will be identified as the client group or youth "at risk"; 50% of the client group will demonstrate an improvement in a positive attitude toward reading when re-evaluated at the end of the school year. D. 100 youngsters in the client group will enroll in the Library's "Back to Basics" program to improve their reading skills; 200 parents will participate in 4 joint library and community services programs emphasizing parenting skills to develop a reading child. Goal #2: Access to free afterschool/weekend programming celebrating cultural enrichment and reading is available for every youngster aged 7 - 14 deemed at risk in Rancho Cucamonga.. Objectives: A. 10 school sites and 5 non-profit community center sites will be identified to receive Project REACH services a minimum of once every 3 weeks. B. 24 special cultural enrichment programs will be designed with themes of special interest to the client group; 240 programs will be presented to school and community center sites to an audience of 6,000 youngsters of which 1/3 or 2,000 will be from the target group. 6 Project Title: Project REACH Applicant Jurisdiction: Rancho Cucamonga Public Library 12. Project actions in time sequence. Upon notification of Publicize grant award Of award Establish City budget account for LSTA funds Prepare final specifications for Bookmobile Complete specifications for cyber aspect of bookmobile Begin ordering $50,000 in children's materials l st grant quarter Hire contract staff Oct-Dec. 2000 Review & complete ordering of childrens materials Visit all school sites and meet with teachers, Principals Work with Community Services to plan schedule of visits Work with Community Services and Advisory Committee to begin creating program modules for children and parents Work with Advisory Committee to finalize evaluative tools Conduct first parenting program through Community Services Develop handouts and promotional materials Hire and train support staff 2na grant quarter Finalize policies Jan-Mar. 2001 Distribute press releases Begin bookmobile service and programming Assess youngsters participating Conduct second parenting program through Community Services Create cable TV segment and highlight during Library Telethon Reassess youngsters at the end of the quarter Begin analysis of first quarter surveys Work with Advisory Committee to fine rune program based on result of 2na quarter surveys Establish visit locations for the next quarter 3ra grant quarter Continue to promote project through outreach and press April-Jun. 2001 Begin third quarter service Assess new youngsters Conduct third parenting program through Community Services Identify new partners for summer programs Plan summer program visits Reassess youngsters at the end of the 2na quarter. Begin analysis of second quarter surveys Work with Advisory Committee to fmc rune program based on result of 3rd quarter surveys 7 4t~ grunt quarter Provide Summer Service through parks, community center, Jul-Sep. 2001 shopping centers, etc. Assess new youngsters Conduct fourth parenting program through Community Services Plan Fall program visits nd Reassess youngsters at the end of the 2 quarter. Begin analysis of 4th quarter surveys Work with Advisory Committee to unalyze success of program after 9 months of operation Complete required reports for LSTA reporting period California State Library Library Services and Technology Act (LSTA) Fiscal Year 2000/2001 APPLICATION (LSTA 6) Submit in five (5) copies by 4:30 p.m., Friday, June 16, 2000, to Arm: Jay Cunningham, Library Development Services, California State Library, P.O. Box 942837, Sacramento, CA 94237-0001, for mail. (Express delivery: 900 N Street, Suite 500, Sacramento, CA 95814). FAX is not acceptable. INFORMATION: Tel. (916) 653-5217. 1. Project title: PrqjectREACH 2. Applicant name and jurisdiction: Rancho Cucamonga Public Library 3. Applicant contact: Deborah Kaye Clark Phone: (909) 477-2720, ext. 5020 FAX: __(909) 477-2721 E-mall: __dclark~ci.rancho-cucamonga.ca.us 4. District: Assembly 63 State Senate 31 & 32 House 42 5. Population: Client 22,000 Total 117,903 6. Participants other than applicant: SIGNATURE LIBRARY/AGENCY See attached letter K-1 Alta Loma School District Sg~9 attached le%ter K-2 Central School District ~c{.~J ~ ) Etiwanda School District see,,~ttac~ 1/~t/~e~/~/K-3 Cucamonga School District YMCA, Rancho Cucamonga Southern California Housing Authority ~/~t~77~,~ ~~ Northtown Housing Development Corporation 7. LSTA amount requested: $ 66,500 Project Title: Project REACH Applicant Jurisdiction: Rancho Cucamonga Public Library 8. Project Smnmary: complete in space provided. State Plan Reference (e.g. "Goal C. S-T #1"): Goal D. S-T #12 A Telephone Survey conducted for the City of Rancho Cucamonga in November of 1999 revealed that 77% of the community wanted the Library to partner more closely with schools in serving their youngsters and the preferred method in delivering those services was through after school programming. The need was particularly urgent in families of low income (below $50K annually) who were not so likely to be able to afford quality after school care. This issue was raised at a meeting of the RC Community Services Network, (Attachment A), an organization whose membership covers the entire gamut of service agencies from churches to parks to libraries and beyond. Ideas of how we could jointly serve the needs of low-income youngsters throughout the city--many of whom lacked the transportation to reach our organized after school programs--were brainstormed, then discussed and analyzed. From the results, a joint outreach program uniting Community Services with the Library Department emerged that would bring resources to the target youngsters--wherever they gathered. Sites volunteered were YMCA daycare programs and two local housing authority's recreation rooms. A meeting soon followed where additional parmerships were made with the 5 school superintendents that represent the Rancho Cucamonga area and two major goals were developed: 1) Get at-risk kids ages 7 - 14 excited about reading. 2) Provided quality programs for every at-risk kid ages 7 - 14 after school. From these beginnings, Project REACH was developed. REACH stands for recreation, education, arts, culture and the humanities. Designed as an outreach program directed at low income youngsters between the ages of 7 and 14, Project REACH will consist of two mobile units (one bookmobile, one recreation-mobile) staffed to deliver quality after school and week-end programming. The bookmobile will provide a quality collection of 5,000 volumes directed at the interests of the target clients. Technology will offer direct dial-in to the library and the Interact. Sites for the after school and weekend visits will be selected for their access to youth deemed "at risk". Sample sites include: schools and YMCA sites with high enrollment of low-income youngsters, West Valley Juvenile Hall, Low-income housing units, local Skate Park, etc. Programming will also be offered. Jointly developed by the Recreation Division and the Library with survey input from both the client group and their parents, programs will offer sports, culture, literacy, performing aris and other selected topics in a multi-cultural approach. Examples are storytelling sessions, arts & crafts sessions, drama training, soft ball and kick ball, sports clinics, book-talking, creative writing, etc. Youngsters and their parents will be surveyed upon registering for the service and re-surveyed through their participation to assess attitudinal and other measurable changes. Analysis and guidance for the program will be provided through an advisory group composed of original planning group members and representatives from the client group. At the successful completion of the grant project, the City of Rancho Cucamonga will continue the project with full budget support. 2 Project Title: Project REACH Applicant Jurisdiction: ~Rancho Cucamonga Public Library 9. Budget Summary LSTA Other funds In-kind I Total (1) (2) (3) I (4) a. Salaries & Benefits 64,500 71,950 23,000 159,450 b. Library Materials 0 50,000 5,000 55,000 c. Operation 0 36,700 5,670 42,370 d. Equipment ($5K+) 0 226,000 0 226,000 e. Total for Objectives 64,500 384,650 33,670 482,820 f. Indirect Cost 2,000 2,000 g. TOTAL 66,500 484,820 10. Client needs and project goals. Client Needs: According to a recent study cited by the California Department of Education, 70% of schools today do not offer after school programs for youngsters. At the same time, 90% of the voters polled stated that they want and will support quality after school programs that emphasize basic skills and positive social interaction. A telephone survey conducted by the City of Rancho Cucamonga in November of 1999 found that the number one requested service in the City of Rancho Cucamonga was an increase in quality after school programming. In the Library portion of the survey, more cooperation with the schools was seen as an asset in establishing programs by 77% of those queried. The need was particularly urgent in families of low income (below $50K annually) who were not as likely to be able to afford quality after school care. Over 22,000, or 18% of the population, are youngsters ages 7 to 14 years enrolled in elementary and secondary school in Rancho Cucamonga. Of these, more than 8,000 meet the definition of "at risk" by qualifying for full subsidy of the school lunch program. Defined by "The Goals 2000" Educate America Act of 1994 as a student who, "because of limited English proficiency, poverty, race, geographic location, or economic disadvantage, faces a greater risk of low educational achievement or reduced academic expectations", these youngsters are children who need motivating in achieving the basic cornerstone educational skill--reading. But how to get them to read and to make reading a regular part of their lives? This issue was raised at a meeting of the RC Community Services Network, an organization whose membership covers the entire gamut of service agencies from chumhes to parks to libraries and beyond. Ideas of how we could jointly serve the needs of low-income youngsters throughout the 3 city--many of whom lacked the transportation to roach our organized after school programs--were brainstormed, then discussed and analyzed. From the results, a joint outreach program uniting Community Services with the Library Department emerged that would bring resources to the target youngsters--wherever they gathered. It was decided that while Project REACH services would be available to all 22,000 youngsters, the primary target groups for Project REACH would be children 7 to 14 years old perceived as "at risk". Sites volunteered were YMCA daycare programs and two local housing authority's recreation rooms. A meeting soon followed where additional partnerships were made with the four school superintendents that represent K-8 grade~ in the Rancho Cucamonga service area. Project Goals: A planning group emerged to design a project, (Attachment B). The planning group had representation from all school districts, the YMCA, two low-income housing projects, and the city's Parks and Recreation and Library departments. At this meeting it was brought out that the issue · blocking the success of many youngsters was not j.ust "how to read" but an attitude that placed a low value on reading as an activity and a skill. Working under that premise, two major goals were initially identified for the project to address: 1) Get at-risk kids ages 7 - 14 excited about reading and change their existing non-reading habits 2) Provide quality after school programs for every at-risk kid ages 7 - 14. Barriers to Achieving Goals: The Planning Committee identified existing challenges to the above goals in how services are currently delivered. Those items seen to be the greatest barriers were as follows: 1) High cost of most after school care 2) Scarcity of existing free after school programs provided by the City of Rancho Cucamonga 3) City only has one library, located 10 miles and more from many low income areas 4) Unavailability of transportation to get the youngster to existing programs 5) Many youngsters are reading challenged and do not enjoy the entire reading experience 6) Reading is "boring" and "not cool". Project Description: In the process of proposing the goals and identifying the major challenges to achieving them, the concept of a joint service combining recreational services with a travelling bookmobile was born and Project REACH emerged. REACH stands for recreation, education, arts, culture and the humanities. Designed as an outreach program directed at low income youngsters between the ages of 7 and 14, Project REACH will consist of two mobile units (one bookmobile, one recreation-mobile) staffed to deliver quality after school and week-end programming. The Recreation Mobile will provide portable basketball, kick ball, baseball, board games and other "hook" events to encourage at risk youngsters to sign up for the program. The bookmobile will provide a quality collection of 5,000 volumes directed at the interests of the target clients. Technology will offer direct dial-in to the library and the Intemet. Sites for the after school and weekend visits will be selected for their access to youth deemed "at risk". Sample sites: schools sites and YMCA sites with high enrollment of low- income youngsters (Attachment C); West Valley Juvenile Hall; Low-income housing units; local Skate Park, etc. 4 Cultural programming will also be offered. Jointly developed by the Recreation Division and the Library with survey input from both the client group and their parents, the programs will offer sports, culture, literacy, performing arts and other selected topics and the approach will be multi- cultural. Examples are storytelling sessions, arts & crafts sessions, drama training, sports clinics, book-talking, creative writing, etc. Client Input: To generate client input during the planning process, two brief surveys were created, one to be completed by parents and one directed at youngsters 7 to 14 years of age. The survey (Attachment C) was distributed in grades 3-7 at three schools sites selected due to their high percentage of low income households; the survey was distributed to YMCA afterschool sites in areas serving low income families; through Parks and Recreation summer class registration sessions and to the two housing units managed by Southern California Housing Authority. 569 surveys were completed, with 20% of the respondents stating that they did not enjoy reading and/or did not have a library card. Over 100 surveys were distributed to parents. 100% of those surveyed were interested in after school programs for their youngsters. 82% stated that they could arrange for their child to attend either at school or at a YMCA site. While the results of this survey verified youngsters' interest in after school programs as well as parents willingness and ability to allow youngsters to attend, the questions were not designed to give clear direction on the planning of the program content. Therefore two focus group sessions were organized, involving 30 parent/child teams from the library's "Back to Basics" program* and class visits to three schools coordinated to allow the youngsters in the target group to brainstorm their ideas for "truly cool" after school programs. The lively discussions and recommendations made by the youngsters in those sessions were included in the programming plans and are available as Attachment E. Finally, an Advisory Committee (Attachment F) was established and agreed to meet at least on a quarterly basis. It consists of the original members of the Planning Committee, plus four of the Parent/Child teams that participated in the original focus group. That committee will play a key role in the development of program content, the location of future site visits and evaluating the success of the program. *The "Back to Basics" Program was an LSTA grant funded program that provided tutoring after school for youngsters 7 to 12. It is on-going, funded by the City of Rancho Cucamonga and CDBG funds, and focuses on reading skills. Project Title: Project REACH Applicant Jurisdiction: Rancho Cucamonga Public Library 11. Measurable objectives to reach goals. Goal #1: Reading is a frequent and enjoyable pastime for every youngster aged 7 - 14 deemed at risk in Rancho Cucamonga. Objectives: A. 50,000 new books will be available to youngsters through a bookmobile with 30% of the titles specifically geared to subjects and interests appealing to "at risk" youth, the client group. B. 2,000 library cards will be issued to youngsters who never owned a card before with 80% of those cards issued to the client group; circulation for youngsters will increase 5%. C. 6,000 participants in after school and weekend programs will complete a survey regarding their attitudes and interests in reading; 33% or 1/3 of the participants will be identified as the client group or youth "at risk"; 50% of the client group will demonstrate an improvement in a positive attitude toward reading when re-evaluated at the end of the school year. D. 100 youngsters in the client group will' enroll in the Library's "Back to Basics" program to improve their reading skills; 200 parents will participate in 4 joint library and community services programs emphasizing parenting skills to develop a reading child. Goal #2: Access to free afterschool/weekend programming celebrating cultural enrichment and reading is available for every youngster aged 7 - 14 deemed at risk in Rancho Cucamonga.. Objectives: A. 10 school sites and 5 non-profit community center sites will be identified to receive Project REACH services a minimum of once every 3 weeks. B. 24 special cultural enrichment programs will be designed with themes of special interest to the client group; 240 programs will be presented to school and community center sites to an audience of 6,000 youngsters of which 1/3 or 2,000 will be from the target group. Project Title: Project REACH Applicant Jurisdiction: Rancho Cucamonga Public Library 12. Project actions in time sequence. Upon notification of Publicize grant award Of award Establish City budget account for LSTA funds Prepare final specifications for Bookmobile Complete specifications for cyber aspect of bookmobile Begin ordering $50,000 in children's materials 1st grant quarter Hire contract staff Oct-Dec. 2000 Review & complete ordering of childrens materials Visit all school sites and meet with teachers, Principals Work with Community Services to plan schedule of visits Work with Community Services and Advisory Committee to begin creating program modules for children and parents Work with Advisory Committee to finalize evaluative tools Conduct first parenling program through Community Services Develop handouts and promotional materials Hire and train support staff 2na grant quarter Finalize policies Jan-Mar. 2001 Distribute press releases Begin bookmobile service and programming Assess youngsters participating Conduct second parenting program through Community Services Create cable TV segment and highlight during Library Telethon Reassess youngsters at the end of the quarter Begin analysis of first quarter surveys Work with Advisory Committee to fine rune program based on result of 2na quarter surveys Establish visit locations for the next quarter 3ra grant quarter Continue to promote project through ouu'each and press April-Jun. 2001 Begin third quarter service Assess new youngsters Conduct third parenting program through Community Services Identify new partners for summer programs Plan summer program visits Reassess youngsters at the end of the 2nd quarter. Begin analysis of second quarter surveys Work with Advisory Committee to frae ume program based on result of 3~ quarter surveys 4th grant quarter Provide Summer Service through parks, community center, Jul-Sep. 2001 shopping centers, etc. Assess new youngsters Conduct fourth parenting program through Community Services Plan Fall program visits Reassess youngsters at the end of the 2na quarter. Begin analysis of 4~ quarter surveys Work with Advisory Committee to analyze success of program after 9 months of operation Complete reqtfired reports for LSTA reporting period Project Title: Project REACH Applicant Jurisdiction: Rancho Cucamonga Public Library 13. Personnel requirements and stafftraining. Grant funded project staff: 1 Full Time Librarian II (1 year): Project Coordinator The Project Coordinator will be recruited at a Librarian II level. An MLS will be required, as well as 5 years professional experience. Children's Services experience will be required. Spanish language skills will be listed as desirable. (Recruitment bulletin attached as Attachment G) In addition to library skills, the successful candidate will require excellent organizational skills, the ability to work successfully with a variety of individuals with different backgrounds and skill levels; an understanding of the structure and organization of public schools; and a knowledge of the organization and operations of non-profit agencies. The position will work under the direct supervision of the Children's Services Coordinator for the City of Rancho Cucamonga, as illustrated in the organizational chart. (Attachment Iq) The position will work closely as a team member with the Programming Coordinator for the Community Services position of the City of Rancho Cucamonga. City Staff (Budgeted specifically for Project REACH in FY 2000/2001): Library Assistant (30 hrs. per week) 9 months: $22,160 Work as part of the program development team; serve as Bookmobile Supervisor in absence of coordinator. Provides readers services for youngsters. Library Clerk (30 hrs. per week) 9 months: $13,500 Assist in ordering materials; assist in basic circulation duties. Library Page (20 hrs. per week) 6 months: $8,000 Assist in restocking bookmobile and basic entry level circulation duties. Recreation Leader (30 hrs. per week) 9 months: $12,335 On site supervision of recreation mobile/programming Recreation Attendant (60 hrs. per week) 6 months: $15,955 Working directly with the youngsters in providing recreation services 9 City of Rancho Cucamonga Staff (in Kind) Library Children's Services Supervisor 340 Hrs. Supervision and project oversight; assistance in developing assessment tools; assistance in selecting library materials; assistance in developing community parmerships Community Services Project Manager 340 Hrs. Team Member from Community Services. Coordinates recreational end of project. Library Adult Services Supervisor 185 Hrs. Will provide technical support for the cyber aspect of the bookmobile. Library Director 36 Hrs. General management/oversight; establishment of fiscal records/personnel records. Training: The successful candidate will begin training by learning the collection at the Rancho Cucamonga Public Library and becoming familiar with the policies and procedures in place. The Coordinator will then spend some time in visiting libraries currently operating bookmobiles that visit schools. The Project Coordinator will be responsible for training herPais own team members, a Library Assistant, Library Clerk and a Library Page, when they are hired. 14. Public relations plan. Key to the success of this project is to maintain the unique identity of the Rancho Cucamonga Public Library while delivering services offsite. The public relations plan, already underway as of February 2000, is key to making this happen. The campaign to raise funds for the Project REACH program began in January of 2000. Part of the Telethon 2000 campaign, the Library Foundation sent solicitation letters for support to every one of the PTA districts in Rancho Cucamonga. The attached flier (Attachment J) was included. The PTA's have been extremely supportive of the project. In addition to the $12,000 they helped raise through school penny drives and recycling drives, they also intend to promote the Project REACH visits through their monthly newsletters. Attractive posters produced by the Inland Valley Daily Bulletin newspaper were also reproduced and over 200 posted throughout the city. (Attachment I) The Grapevine, the quarterly publication of the City that is mailed to every household, will feature an article each quarter about the program, highlighting its locations and the special approach the programs offer for youngsters. Posters designed for the project will be located in every school and community center of the City. We will also place posters in service agencies that might be fi-equented by the parents of the client group. The Inland Valley Daily Bulletin, a major sponsor and partner in the annual Telethon program over the past four years, will provide assistance in poster design and production. The Comcast Cable Company and Charter Cable Company, also Telethon major sponsors, have agreed 10 to support the program through public service promotion ads and the creation of a tape segment produced to highlight Project REACH activities. $5,000 has been budgeted in this year's 2000/2001 foundation budget to create the logo and design work that will appear on the Bookmobile and the Recreation Mobile. "Geographics", a local marketing company has been selected to create the design. They have also been contracted to create a mailer for the Library Foundation, scheduled to appear in November of 2000, that promotes Project REACH while soliciting for support for the Foundation. The Project Coordinator will be responsible for assisting in generating standard press releases and cable statements for the bulletin board. 11 Project Title: Prqiect REACH Applicant Jurisdiction: Rancho Cucamonga Public Librat7 15. Statewide significance. The existence of the upcoming statewide grant program to rural and urban libraries providing funding for starting up bookmobile services is indicative of the fact that bookmobiles are regaining popularity. The special added component in the Rancho Cucamonga project which combines a Parks and Recreation Mobile unit with the library's bookmobile might hold special interest for those libraries applying in the upcoming project--particularly if they intend to target non-reading and non-library using youngsters t~om at risk households. In addition, the Rancho Cucamonga Project REACH will also supply Intemet connectivity--an important component to youngsters in households where the'purchase of a computer is unaffordable and the school they attend offers limited or no on-line opportunities for student learning. The completion of the Rancho Cucamonga Project will offer other public libraries the following tools: 1. The concept of a joint project with their local Parks and Recreation Division 2. An evaluation tool to measure the success of altering attitude and habit changes in non- readers 3. Another model to reference on how to use technology to create a Cybermobile for the community. 16. Evaluation. This project seeks to alter attitudes and behaviors of the target group. The Planning Group is presently creating a.survey to help evaluate the attitudes of the youngsters at the beginning of the program visits. Registration will be required to attend the programs and the survey will be required to register. The youngsters will be resurveyed every quarter (3 months) and any change in attitudes assessed. Program participants will be required to register for a library card, and a brief survey will be sent home to their parents or guardians. These registration procedures will help us to identify the percentage of clients we serve that can be considered part of our target client group. Standard library statistics will also be used to evaluate the program. 1. The number of new library cards issued to youngsters 7 to 14 years. 2. The increase in circulation figures for the group of borrowers 7 to 14 years. 3. The increase in requests to participate in the Back to Basics Learning Program. 4. The increase in participation in Summer Reading Program. 12 Project Title: Project REACH Applicant Jurisdiction: Rancho Cucamonga Public Library 17. Methods of continuation: A. Local The long term prospects for continuing this project are excellent, since the only costs being sought for in this grant application are personnel costs for a coordinator to plan the project, form on-going partnerships and steer the initial year of operation. The bookmobile itself, the start up collection of materials, the Community Services staff support and vehicle are all being supplied by the local jurisdiction. The Library Telethon conducted on March 24-26 of 2000 was used to raise money for the books to be housed in the bookmobile. So great was community support for this program, that $63,000 was raised during the campaign--the highest level of funding for any Telethon in the four year history. The Library Foundation has committed a minimum of $20,000 from future Telethons to support the program in future years. The Rancho Cucamonga City Council has already approved a budget for all support salaries for the project for fiscal year 2000/2001 and approves the purchase of both the bookmobile and the recreation mobile. B. Statewide The last official duty of the Project REACH coordinator will be to prepare for publication an article on the experiences of the first year of the project. Of special interest will be whether the inclusion of a recreational element helps to attract non reading youth---and whether programming about books and reading in a non-threatening atmosphere can change the attitudes and habits of our non- reading at risk client group. 13 Project Title: Project REACH Applicant Jurisdiction: Rancho Cucamonga Public Library 18. Program budget: LSTA funds requested. (Use extra pages if more than 3 objectives.) Development Training Marketing & & Operations & Instr. Publicity Total (1) (2) (3) (4) a. Salaries: list personnel (use part 19. for detail and to explain) Project Coordinator 15,580 15,580 15,580 (Librarian II) Benefits: 5,920 5,920 5,920 38% SUBTOTAL lllllll~li_64,500_(1) b. Library Materials: SUBTOTAL ~ 0 c.Operation: Contracts Equipmem (under $5,000) Comp. software Database sub's. Postage Priming Supplies Telecom Travel Other (specify): SUBTOTAL ~ 14 Project Title: Project REACH Applicant Jurisdiction: Rancho Cucamonga Public Library 18. Program budget: LSTA funds requested, cont'd. Development Training Marketing & & Operations & Instx. Publicity Total (1) (2) (3) (4) d. Equipment (over $5,000) SUBTOTAL __ 0__ e. TOTAL FOR OBJECTIVES 21,500 21,500 21,500 64,500 f. Indirect cost, maximum 10% of line e. TOTAL ___2,000 (2) h. Other funds 379,650 0 5,000 SUBTOTAL __384,650_(3) i. In-kind 29,670 2,000 2,000 SUBTOTAL ~ 33,670_(4) j. TOTAL PROJECT __484,820_ 15 Project Title: Project REACH Applicant Jurisdiction: Rancho Cucamonga Public Library 19. Narrative support for budget. (1) Project Coordinator: One full time position at the Librarian II level. Supervisory employee benefits are appropriate and are billed at 38%. The position will be added to the City's payroll as a regular employee. The project coordinator will plan, direct and, implement the project. (2) Indirect is $2,000. It is low for this grant since the involvement of Finance will be minimal. Personnel and payroll costs are calculated in this amount. (3) Other funds: $389,650 This portion of the budget is high. All salaries are part time, no benefits. All references to "approved budget" refer to the City of Rancho Cucamonga Approved Budget 2000/2001. Divided into two categories, Library and Community Services, the funds are outlined below: Salaries & Benefits: $71,950 Funding Source Library Personnel: $43,660 Library Assistant (30 hrs. per week) $22,160 Library approved budget Library Clerk (30 hrs. per week) $13,500 Library approved budget Library Page (20 hrs. per week) $8,000 Library approved budget Community Ser. Personnel: $28,290 Recreation Leader O0 hrs. per week) $12,335 Community Ser. approved budget Recreation Attendant (60 hrs. per week) $15,955 Community Ser. approved budget Library Materials: $50,000 Library Foundation donation Funds raised through the annual local Library Telethon Operations: $36,700 Library: $25,300 Travel: $300 Library approved budget Office Supplies: $2,000 Library approved budget Vehicle Maint: $6,000 Library approved budget Telecommunications: $12,000 Library approved budget 16 Contract Services: $5,000 Library Foundation donation (Logo design & professional brochure) Community Services: $11,400 Office Supplies $ 400 Community Ser. approved budget Printing/Publicity $ 500 Community Ser. approved budget Craft Supplies $3,000 Community Ser. approved budget Special Events/Prizes $1,000 Community Ser. approved budget Art/Music Specialist $4,000 Community Ser. approved budget Equipment/games $2,500 Community Ser. approved budget Capital: $226,000 LibrarT: $210,000 Bookmobile: $160,000 Library approved budget Telecommunications to equip for wireless: $40,000 Library approved budget Shelving, furnishing, etc. $10,000 Library approved budget Community Services: $16,000 18'enclosed trailer $16,000 Community Ser. approved budget (4) In Kind Funds: $33,670 Personnel: $23,000 Library: $19,200 Library Children's Services Supervisor 340 Hrs. $10,350 Library Adult Services Supervisor 185 Hrs. $ 6,800 Library Director 36 Hrs. $ 2,050 Community Services: $3,800 Community Services Project Manager 185 Hrs. $ 3,800 Library Materials: $ 5,000 Existing overflow childrens/adult parenting will be added to the bookmobile collection $ 5,000 Operation: $5,670 Shelving: to store returned Bookmobile materials $ 2,300 Desks (2) for in-library use ~ $1,560 each $ 3,120 Chair (2) ~ $250 $ 250 17 Project Title: Project REACH Applicant Jurisdiction: Rancho Cucamonga Public Library 20. Certification. a. I alTn'm that the jurisdiction or agency named below is the legally designated fiscal agent for this program and is authorized to receive and expend funds for the conduct of this program. b. I affirm that any or all other agencies participating in the program have agreed to the terms of the application/grant award, and have emered into an agreement(s) concerning the final disposition of equipment, facilities, and materials purchased for this program from the funds awarded for the activities and services described in the attached, as approved and/or as amended, application. (Signe June 10, 2000 Authorized representative (Fo~6~ls, should~be Principal/Supt.) Date (Printed): Deborah Kaye Clark Library Director Name and title Organization: Rancho Cucamonga Public Library Streeffmail address: 7368 Archibald City: Rancho Cucamonga County: San Bemardino ZIP+4: 91730- 1401 Telephone: (909) 477-2720 FAX: (909) 477-2721 INTERNET E-mail: dclark(~ci.rancho-cucamonga.ca, us JLC:jlc 18 Attachment A- 1 RC COMMUNITY NETWORK Name Organization Helen Adams Hope for Kids Laurie Adkins Community Baptist Church Mike Alexander Cai Heat Soccer Club (CYSA) Ron Alexander Inland Valley Volunteer & Resources Center Jackie Amsler Inland Valley Daily Bulletin (Newspaper) Brenda Anderson Rancho Cucamonga Police Department - Crime Prevention Cathy Barras Region Commissioner (AYSO) Bill Betrands Principal, Alta Loma High School Barry Cadwallader Superintendent, Chaffey Joint Union High School District Angel Cantu Rancho Cucamonga Indians Ben Clark Rancho Cucamonga Christian Center Deborah Kaye Clark Library Director, City of Rancho Cucamonga George Cole Oldtimers Foundation Dave Conrad ACE T-Ball Fred Contreras Principal, Rancho Cucamonga High School Jim Covey Inland Hospice Association Steve Crawford Los Coyotes - Walk-Run Club of R.C. G. G. Crawley DPSS, Child Protective Services Garland Davenport Deer Canyon Little League Betty Davido Inaldn Fair Housing and Mediation Board Paula Dempsey Lewis Homes Retail Attachment A-2 Martha Duke Sacred Heart Catholic Church Sheila Elgart Vineyard Little League Jerry Esparza Bureau of the Census Joyce Ewen Crippled Children's Society Howard Ferguson New Direction Fellowship Mike Fern R.C. Pony Eddie Fierro Rancho Cucamonga Spirits Helen Fowler Boy Scouts of American, Old Baldy Council Miriam Gandell Foothill Family Shelter Mike Gannuscio Alta Loma Little League Mike Gonzales Santos Soccer Club (AYSO) Monie Guerra Cucamonga Dodgers Donald Hafner West End Hunger Program (SOVA) Sandra Hardie Chaffey College Children's Center Program Todd Harvey Pop Warner Football Kathy Helton Community Senior Services Renee Hemandez The Sun (Newspaper) Kathy Holguin United Methodist Pebbles Christian School Barbara Hope House of Ruth Glenda Jackson Dept. of Aging and Adult Services Gene Jeffers American Red Cross Olen Jones Southern California Housing Authority Marilee Kemp Baha'I Faith Joe Kolmel Principal, Etiwanda High School Dick Langlois Alta Loma Little League Attachment A-3 Dennis Larkin Grace Community Church Diana Lee Mitchell Executive Director, YMCA Joanne Listen San Antonio Hospital Jonathan Loesch Shepherd of the Hills Lutheran Church Bob Longabaugh Aztec Soccer Club (CYSA) Kevin McArdle Community Services Director, City of Rancho Cucamonga Susan Melanson Children's Network Tom Morgan Saint Clare of Assisi Episcopal Church Pat Morris Rising Stars of Equestrian Therapy, 4H Mory Kimberley Casa Colina Centers for Rehabilitation Gene Newton Superintendent, Etiwanda School District Melanie Nielson Cucamonga Christian Fellowship Janet Nix Chaffey College Sue O'Neill Inland Empire Christian Charities Jim Orate Calvary Chapel of Rancho Cucamonga Samantha Pellitteri West End Family Counseling Lupe Perez DPSS, Adult Protective Services Nicole Perry Girl Scouts Spanish Trails Council Michael Ramos Superintendent, Cucamonga School District Toni Rhodes · Hometown Sports & Recreation Gary Rogers En Agape Christian Fellowship Carol Salazar Cucamonga Head Start Tony Shriver ACE Softball Sue Smith YWCA Pomona Attachment A-4 Elmer Steeve RC VIP Club Sandy Taylor Cross and Crown Lutheran Children's Center Steve Thomas Principal, Jasper Elementary School Sun Ton Project Sister Steve Treitler R.C. Softball Ken Tucker Hillside Community Church Wytske Visser Mt. Baldy United Way Sue White Assistance League of Upland Run Wolff OPARC (Adult Retarded Citizens) Donna Wood ASPIRA Pam Wright Principal, Los Amigos School Sonya Yates Superintendent, Central School District Jerry Young President, Chaffey College Cassie Zupke Northkirk Presbyterian Church Attachment B PLANNING GROUP FOR PROJECT REACH Name Position Organization Deborah Kaye Clark Library Director City of Rancho Cucamonga Renee Tobin Children's Services Supervisor City of Rancho Cucamonga Kevin McArdle Community Services Director City of Rancho Cucamonga Nettie Nielsen Recreation Supervisor City of Rancho Cucamonga Diana Lee Mitchell Executive Director YMCA, Rancho Cucamonga Corina Garay Social Services Coordinator Northtown Housing Develop. Olin Jones Director of Community Resources So. Cal. Housing Authority/ Hope Through Housing Foundation Dr. Sharon McHolland School Superintendent Alta Loma School District Mr. Gene Newton School Superintendent Etiwanda School District Dr. Michael Ramo School Superintendent Cucamonga School District Dr. Sonya Yates School Superintendent Central School District Attachment C FIRST SESSION SCHOOL SITES School Performance Ethnic Poverty Limited Percentile Make Up Level English Bear Gulch Elementary 56% 17.30% Reading Lowest 40% 51% Hispanic Writing Lowest 30% 11% Black Math Lowest 50% 2% Asian Cucamonga Elementary 88% 31.30% Reading Lowest 40% 65% Hispanic Writing Lowest 30% 16% Black Math Lowest 40% 3% Asian Los Amigos 63% 32.60% Reading Lowest 50% 58% Hispanic Writing Lowest 40% 11% Black Math Lowest 40% 0% Asian Ruth Musser Middle School 26% 17.30% Reading Lowest 30% 31% Hispanic Writing Lowest 40% 9% Black Math Lowest 20% 4% Asian Rancho Cucamonga Middle School 84% % Reading Lowest % % Hispanic Writing Lowest 40% 9% Black Math Lowest 20% 4% Asian Attachment D-1 R A N C H O C UC A M O N G A PUB L I C LI BRARY For parent~ and Guardians The ~cho Cucamon8a Public Library is apply~ for ~don mobile ~g~ offe~g ~ sch~l p~ for yo~g~ bc~ng ~ 2001, Yo~ p~cipafion by ~mpl~g ~is s~cy ~11 help ~e Ci~ q~ for sm~ ~& ~ pay for ~ ~. ~ you ~e p~nt or~ of at 1~ one child ~cn ~e ages of 7 ~d 14 y~? (ciml~ ~e) ~ NO Do~ yo= c~]d ~v= a 5b~ c~ f~ ~'~cho Cu~ongm ~bUc Lib.? (C~le One) ~S. How often do you visit ~e ~cho Cuc~onEa ~b~c Li~ ~ yo= c~d? (Cim]e A. On~ a B. C. A f~ ~ a ye~ Do you read to your child at home? Would you like to have a program available that providc~ public library services combined with sports and cultural arts programs for grade school youngstcr~? Would your child bc able to attend such a program if the program were provided on hislhcr school ~y campus after regular school hours, (exp. 2:30 p.m. to 4 p.m.)? 7368 A,'chibold Avenue · Rancho Cucan'x:)ngo, CA 91730 · (909) 477 2720 · Fax (909) 477 2721 Attachment D-2 A~'I'ER SCHOOL FUN? I,ET'S GET SOME! For Children 7 to 14 years of age to complete: How old are you? C~) Do you have your own library card for thc Rancho Cucamonga Public.Library? How often do you visit thc Rancho Cucamonga Public Library? (Circle one) A. Once a w~k B. Once a month Do you like to read?~r~ W~a, do you like to read? t--[ ~('~ :~ Do you enjoy having your paren~s or teach*l~ read to you? m 0 Do you like programs that t~ach you to do crates? What kind of crafts? Do you like to perfoma in plays? y~: Sing? Parents~eachers: This survey is being done to help support the grant application to he, fund the Rancho Cucamonga Public Library bookmobile, premiering in 2001. Tlianh you for helpingl 9~figfi~fifiefi=(lI AH~H~Iq itflcI ~DNOH~DflD OI4DN~/H II:II 00-60-90 Attachment D-3 AFl'ER SCHOOL FUN? LET'S GET SOME! For Children 7 to 14 years of age to complete: How old are you? Do you have your own library card tbr thc Rancho Cucamonga Public Library? How often do you visit thc Rancho Cucamonga Public Library? (Circle one) A. Once a week B. Once a month ~ A few times a year Do you like to read? What do you I',~e to ro~_d? ~- Do you enjoy having ~tour parentz or tcacher~ read to you? Do you like programs that teach you to d~o c~a~c~? ~Wh~at kind of cra~? Do you like to perform in plays? , Sing? Dance? Parents/Teachers: This survey is being done to help support the grant application to he, fund the Rancho Cucamonga Public £ibrary bookmobile, premiering in 2001. Thanl~ you for heipingl ~.n',~ gg6861D6606=aI AI:I~/HilIq //fid '¢DNOH~/OfiD OHDN~/lt Il:Il 00-150-90 Attachment E- 1 FOCUS GROUP PARTICIPANTS AND OUTCOMES Malorie Barger (8) Erica Allee (7) Brandon Purtle (11) Adam Stein (9) Daniel Palomino (9) Eric Yepez (8) Robert Hernandez (12) Asley Ireland (12) Christopher Green (10) Manuel Bono (10) Gary Manamchian (8) Jeffrey Cline (11) Lisa Manamchian (9) Nathan Lomeli (13) Sarah Seleshi-Tesfaye (14) Responses below were culled from both the focus groups and gathered from surveys submitted by youngsters ages 7 to 13 years of age. Barriers to reading: No time Boring Rather play outside Rather play on the computer Too hard Not "cool" None of my friends do It's just "not fun" Too much homework Reading is just like schoolwork What do you like to read? Dr. Seuss Drama (plays) Information (factual) books Magazines-Teen, YM, Cosmo Girl Horror Enchantment (Fantasy) God stories (Bible) Animals Pokemon Picture Books Goofy Books (funny)* Lots of action* A~tachraent E-2 Harry Potter* Dinosaurs* Mysteries Mark Brown Books Goosebumps* Sports Books Aemlia Bedilia What do you like to play? Skateboarding* Tae Kwon Do Soccer* Baseball Handball Gymastics Volleyball Matrix What Kind of Programs Do You Enjoy? Clay--making statues* Teach to draw* Drama (performing plays) Arts/Cra~specially beading necklaces and jewelry* Painting Bead Buddies Ceramics Origami How to build things How to make masks and puppets *Mentioned most often Attachment F ADVISORY GROUP FOR PROJECT REACH Name Position Organization Renee Tobin Children's Services Supervisor City of Rancho Cucamonga Nettie Nielsen Recreation Supervisor City of Rancho Cucamonga Dianna Lee Mitchell Executive Director YMCA, Rancho Cucamonga Corina Garay Social Services Coordinator Northtown Housing Develop. Olin Jones Director of Community Resources So. Cal. Housing Authority/ Hope Through Housing Foundation Pamela Wright Principal Los Amigos School Laura Hendison PTA President Cucamonga Elementary School Jeffrey Cline Student (11 years) Target Client Group Nancy Cline Parent Target Client Group Lisa Manamchian Student (9 years) Target Client Group Gary Manamchian Parent Target Client Group Nathan Lomeli Teen Youth Volunteer (13 yrs.) Target Client Group Sarah Seleshi-Tesfaye Teen Youth Volunteer (14 yrs.) Target Client Group Attachment G CITY OF RANCHO CUCAMONGA INVITES .~PPL1CA TION$ FOR LIBRARIAN II Project REACH Coordinator (One year LSTA grant funded position) THE POSITION Under supervision of the Children's Services Supervisor, performs professional library work in support of an LSTA grant award to bring bookmobile services in tandem with a recreation component as an outreach service to at-risk youngsters, ages 7 to 14. Provides highly responsible and technical staff assistance to the Senior Librarian; performs related duties as required. DESIRABLE QUALIFICATIONS AND EXAMPLES OF WORK Duties may include, but are not limited to, the following: Plan and coordinate the goals and objectives of the new Rancho Cucamonga children's bookmobile program; work with other City staff in coordinating a new service; supervise bookmobile staff; work with Advisory Board composed of various levels of community volunteers; advise and assist library patrons in locating and choosing appropriate materials and in using various reference sources, library resources and research methodologies in the Children's Department; perform related duties as assigned. Possession of a Masters of Library Science degree from accredited college or university and 2 years experience in professional level librarian working with children. Professional level of knowledge of literacy issues; project planning and administration, grant and proposal writing; knowledge of principles and practices of professional library work. EXAMINATION Applications will be screened and those candidates who best match the needs of the City will be invited to compete further in the examination process. Shall require fingerprinting. The successful candidate must have a physical assessment which may include drug testing. FINAL FILING DATE All applicants are required to complete a City application form and submit it to Personnel, 10500 Civic Center Drive, Rancho Cucamonga. Closing date is 4 p.m., August 27, 2000. The successful candidates shall be required to complete verificati6n form designated by Immigration and Naturalization Service to certify that they are eligible for employment in the United States of America. The provisions of this bulletin do not constitute a contract expressed or implied and any provisions contained in this bulletin may be modified or revoked without notice. Rancho Cucamonga Public Library Organizational Chart LibraryDirector Volunteer Services Administrative Secretar i I I Chi'dren'sServices I COMMUNITY SERVICES ORGANIZATIONAL CHART Kevin McAn:lie Community Sen/ices Director~ Mgmt Analyst Il Reczeafion Supeintendent Community Services Administrative Secreta~/ Mgmt Supd. Contract Mgmt DeptlAdmin. Suppo~[ Marketing Manager Clerical Support Comm. Found. Epicenter Events Budget General Recreation Admin. Marketing & Promotions Park & Recreation Comm. ......... J- ........ ~ ........ ~' ........· r ........ J' ......... ~ ........ J .......... Yth. Spots ~ Comm. Sp. Events ii aa Sr. & H~man Sen~ces ~ Youth Pro.ms Adult Sp~ls aa Pa~ Resewations ~ .a Senmr Center , .~,~ ~,~ ~.~ ......... I Project Reach Staff Revised 3/14/00 · R'C KIDSMOBILE TO YOUR SCHOOL! : HELP BRINGTHE"" · Premiering in 2001, the "R.C. Kidsmobile" will offer over 3,000 children's books, computers with access to the Main Library o and the Internet, and cultural arts programming to enrich and entertain youngsters after school on school sites, in parks and · shopping centers...wherever kids are found! · The "Kidsmobile will be scheduled at school sites, Monday through Friday during the school year. Fifteen lucky schools will '. be selected to participate in the first quarter of service. Schools participating in the "Telethon 2000" will be given priority · consideration when drawing up the schedule of visits. o Need help planning a pledge drive or organizing a "Pennies for Pages" program? For sample programs, or if you have ~ questions about the "R.C. Kidsmobile" and planned services, contact Deborah Clark, Library Director ~ · 948-9900, ext. 5020. · Bringing books to the community · Opportunities to enrich lives ~ · Offering programs for our youth · Kids .are our future · Making our community a better place · Outstanding resources & programs · Books open a wonderful world of reading · Inside a library is the world's knowledge ·· Learning center on wheels · ° Excellence is what we strive for Attachment I-2 Attachment K-1 ~JDITH CURTIS SANDRA OERLY Alta Loma School District ~R~ pAYZANT 9340 Baseline Road, R O. Box 370, Alta Loma, California 91701-5821 DR. SHARON McHOLLAND (909) 484-5151 Sul~rintendent June 9, 2000 Ms. Deborah Kaye Clark, Library Director Rancho Cucamonga Public Library 7368 Archibald Avenue Rancho Cucamonga, CA 91730 Dear Ms. Clark: We are issuing this letter in support of the grant application made by the Rancho Cucamonga Public Library entitled "Project REACH." The program, which will unite parks, libraries, non-profit agencies and schools in presenting a multi-cultural enrichment program promoting literacy to youngsters is one that will be appreciated by the community. We understand that the program is designed to target youngsters deemed "at risk," but that all youngsters will be welcome to participate. We will support the program and encourage participation and involvement when it is appropriate and beneficial for the youngsters, and we encourage you to support this grant request. Sincerely, Sharon McHolland, Ed.D. Superintendent SM:kk FAX: Superintendent (909) 484-5155 Administrative Services/Accounts Payable (909) 484-5175 Personnel Services (909) 484-5160 Educational Services (909) 484-5170 Parchasing/Risk Management (909) 484-5165 JANET MOPEY DEAN R. ENI-IIzLD DANIEL WAR DFaN Attachment K-2 CENTRAL SCHOOL DISTI: ICT 10601 Church Street, Suite 112/Rancho Cucamonga, California 91730/(909) 989-8541/Fax (909) 941-1732 · Soda L Yates, EdD Robert A Dalton. Ed O Sharon L Nagel Richard A Cart, Ed.D Jerry L Show Superintendent Assistant Superintel~dent Assistant Superintendent Director of Personnel Coordinator of Special Business Services Educational Services Education atld Pupil June 9, 2o0o Ms. Deborah KaY Clark, Library Director Rancho Cucamonga PuNic Library 7368 Archibald Avenue Rancho Cucamonga, CA 9.1730 Dear Deborah: We are issuing this letter in support of the grant application made by the Rancho Cucamonga Public Library entire "Project REACH." The program, which will unite parks, libraries, non-profit agencies and schools in presenting a multi-cultural enrichment program promoting literacy to youngsters is one that will be appreciated by the community. We understand that the program is designed to target youngsters deemed "at risk," but that all. youngsters will be welcometo participate. We will support the program and encourage participation and involvement when it is appropriate and beneficial for the youngsters, and we encourage you to support this grant request. Sincerely, Superintendent · BOARD OF TRUSTEES Steven L. Godwin Hugh M. Jackson 8arbara M. Rich Kathy A. Thompson Joan R. Weiss Learning T?day for the Challenge of Tomorrow Attachment K-3 Board of Trustees Administration 'Marlcne Baum , ~ Michacl R. Ramos, Ed.D. Alene Hirz lames O. Ballard Elsie P. Millet / / ~//]' ~1~.. '~ \ Business~nonnel Sevdces CynthiaJ. Turner f t ff lt 1' I ClaudiaI,~laidenberg 8??6 Archibald Avenue, Rancho C'ucamonga, California 917304698 (909) 98?-8942 / FAX (909) 980-3628 June 13, 2000 Ms. Deborah Kaye Clark, Library Director Rancho Cucamonga Public Library 7368 Archibald Avenue Rancho Cucamonga, CA 91730 Dear Ms. Clark: We are issuing this letter in support of the grant application made by the Rancho Cucamonga Public Library entitled "Project REACH.' The program, which will unite parks, libraries, non-profit agencies and schools in presenting a multi-cultural enrichment program promoting literacy to youngsters is one that will be appreciated by the community. We understand that the program is designed to target youngsters deemed "at risk," but that all youngsters will be welcome to participate. We will support the program and encourage participation and involvement when it is appropriate and beneficial.for the youngsters, and we encourage you to support this grant request. Sincerely, Michael R. Ramos, Ed.D. Superintendent R A N C H O C U C A M O N G A PUBLIC I~IB RARY Staff Report DATE: August 3, 2000 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STAFF IN-SERVICE WORKSHOP RECOMMENDATION Information only. BACKGROUND/ANALYSIS This year, recognizing the beginning of a new millennium of service, staff undertook a workshop on Friday, June 16, to establish a mission and vision statement to move the library forward into the future. Goals and objectives for the overall library workplan also were to be established. The Library Board was represented by members Ede Swistock and Joyce Womack. Attached is the list of mission, vision and goal ideas brainstormed. Also attached is a list of employee comments regarding the workshop and presenter. Presently, committees have been organized to turn the brainstormed ideas into practical statements to encompass a Library mission statement, a vision statement, and a list of 3-5 overall library goals. In addition, divisional goals and objectives are being created which will "feed into" the overall library goals. The end result of this processis to bring the Library closer each year to achieving the "vision" determined by the group at the June 16th session. Each step of this process will be brought to the Board for their input and approval. FISCAL IMPACT None. (/~es, pectfully submitted, ~ ,.., Deborah Kaye (~lark, qibrary Director OUTCOMES OF THE RANCHO CUCAMONGA PUBLIC LIBRARY STRATEGIC PLANNING "ADVANCE" VISION FOR THE ORGANIZATION Six themes emerged: 1) CUSTOMER SERVICE Exceptional customer service Staff is best in customer service so 100% of residents have library cards Anticipate needs for maximum customer satisfaction Good customer service Customer Service # 1 Focus programs and resources to community needs Remain indispensable to our conununity 2) COLLECTIONS Maintain collection that addresses changing needs Services available for younger patrons encourages cultural as well as scholastic growth Develop and nurture strong community partnerships Expand service to all segments of the community Programs and services that reflect needs, interests and goals of community Highest literacy rate in state 3) ORGANIZATIONAL EFFECTIVENESS Staff works s a united team through strong work groups and effective communication Pleasant atmosphere that encourages learning Outstanding staff Through team work and organization, provide exceptional patron satisfaction Professional and highly skilled customer service oriented staff Openness to innovation 4) TECHNOLOGY Easy access to a variety of free information Current technologies Availability of state of the art technology Innovative and technologically progressive Offers access to and instruction in the latest information technology Complete and up to date selection of materials and technology 5) ACCESS TO SERVICES Ability to adapt and grow in response to community's needs Provide free programs to encourage life long learning Same day delivery of any available item Specialized branches are strategically placed to offer expanded services and resources 6) FACILITY Adequate facilities & resources to serve an expanding community Expanding to become one of the largest libraries in the Inland Empire Additional library MISSION OF THE ORGANIZATION: Who do we serve: Students and educators Educators Schools/Teachers Community Community Seniors Adults Senior Citizens Business Community Business people Students Students Other libraries and communities Children Children Children Other libraries Neighboring residents Community at large School & students Encourage volunteers "to give back" to the community by helping others How? Technology & media Reference Via mobile library Through computers Creative staff to foster an energetic learning atmosphere (for children in part) Technology Center Comprehensive children's program Electronic collection Tech Center, different media available Remotely/virtually Via telephone Staff Through a well trained, qualified staff Personnel Staff Print collection Non print collection Knowledgeable staff (Michelle) Community Outreach (literacy, school visits, cyber mobile, etc.) Website and Online resources Educational programs (storytime & tutoring) Catalog data base What? Friends of the Library bookstore Education Materials Media Selections Books & Media Literacy Recreation Information literacy to enable life long learning Computers & technology Reference Services Access to technology Up to date materials Professional & knowledgeable staff Information Instructional & enrichment programming Access to and instruction in computer technology Lending of materials Provide fast, friendly & accurate information to patrons Literacy programs Provides instruction Children's programs Provide information Access to current technology (gateway) Customer service Services for all ages Environment Up to date collection Books Literacy and "Back to Basics" tutoring GOALS OF THE ORGANIZATION: The group identified four basic subsets under goals: 1) EXCELLENT CUSTOMER SERVICE Comments: Customer service Community support, awareness and involvement Expanded programming Promote our services and programs Increase resources to match growing population Develop local history materials Provide services to a diverse population Provide basic literacy services Evaluate the community to meet their needs Expand resources to include new programs Funding ($) 2) INTERNAL POSITIVE CLIMATE WITH OPEN COMMUNICATION AND RESPONSIVE MANAGEMENT WITH EXCELLENT TEAM Comments: Increase organizational effectiveness by optimizing internal communication Identify new sources of revenue Recognize contributions made by all staff Effective management of limited fiscal resources Promotional and educational opportunities Design staff development plan Hire and retain high quality employees Better organization and communication to have better work environment Continue planning for the future More opportunity for employee advancement 3) TECHNOLOGY Comments: Technology growth Utilize cutting edge technology to maximize service Utilize new technologies to enhance everyday service Staying abreast of rapidly changing technology 4) GROWTH Comments: Open branch library Facilities growth Establish additional service outlets Continue to make the library an integral part of the community Expand services - i.e. larger/additional facilities; remote access to databases [Summary of Evaluations I. On a scale of I - 5, (1 being "a waste of time," and 5 being "very successful"), please rate your overall satisfaction with this workshop. The mean score was a 4.21. There were five 5's, two 4.5's, ten 4's, and two 3's. II. What did you like the most about the workshop? 1. Camaraderie and teamwork. (11) a) Involvement of staff from all Divisions. I enjoyed working with/collaborating with people I don't get to talk or work with everyday (6) b) Employee interaction (2) c) Getting to know each other better, sharing ideas and learning more (2) d) Team building 2. Group activity. (7) a) It was interesting to discover what others thought means the most to the Library's success. Learning where others are coming from was of benefit. I will be better able to communicate with them again. (2) b) The ideas that everyone came up with. Very good, and clear that we are going in the same direction. c) Causes the staff to collectively think about our goals and how we are going to implement them. d) Having a chance to voice my opinion on where I see the Library today and in the future. e) The overall process was interesting and useful. It was clear and well organized. 3. Mr. Gavares was pleasant and funny, and not boring. 4. Interaction within our Division III. What could have been improved? 1. Nothing - A very good program (3) 2. Maybe a little shorter. Perhaps done on two days, four hours each. More time to work toward final product together. (3) 3. More time to develop ideas in our Divisions. We have too much to discuss! 4. Have enough time to actually develop a few sample vision and mission statements. It would have been good practice. 5. Given my opinion more. 6. Less time on minor issues. Some exercises seemed repetitive. 7. Less quotes. 8. The Division section was not well defined to anyone but the Division head. Others should have had a clue as to what was supposed to be happening. 9. How everyone didn't act like they wanted to be here. IV. What suggestions do you have for yourself and each other to successfully follow-up and follow-through on the agreements and action plans established today? 1. Semi-Annual Meetings (2) 2. Need to have teams actually follow-up rather than just letting it die on the vine. 3. Schedule Division meetings and staff meetings every month or two. 4. Don't wait. Begin soon. 5. Meet occasionally to make sure we are on track 6. Communicate with each other and work together. 7. More staff meetings. 8. Continue staff meeting and re-evaluation of mission and vision statements. 9. More meetings to focus on suggestions of what they want to happen within the library. 10. Hopefully this will happen, as I think the value of vision and mission statements is high. 11. Updates by the Committees working on the various vision and mission statements. 12. Follow-up on the City (?) only training will be necessary, and I hope it happens!. 13. I'd like to see the vision and mission of the Department statements include all divisions of the Library. 14. Communication for and to EVERY person. 15. I just hope that everyone acts like a team and works better with each other. V. Other Comments 1. I like the people I work with. Thanks! 3. I enjoyed this workshop! 4. Perhaps we should discuss how we can keep these ideas conscious in our daily activities 5. I think that we need better management and better organization. 6. It was good to see everyone together rather than one-on-one. 3 R A C H O C U C A M O N G A Staff Report DATE: August 3, 2000 TO:, President and Members of the Board of Library Trustees FRO{~ Deborah Kaye Clark, Library Director SUBJECT: UPDATE ON THE LIBRARY MASTER PLAN PROCESS RECOMMENDATION That the Library Board review the attached agenda and the packet of information designed for a joint meeting between the Library Board and the Rancho Cucamonga City Council to discuss potential goals for the Library Master Plan. After discussion, the Board may move approval of the agenda; move approval after changes; and/or schedule an additional study session for the Board to review data before meeting with the City Council. BACKGROUND/ANALYSIS As part of the Library Master Plan process, a survey was authorized to provide data for future expansion for the Rancho Cucamonga Public Library. The survey results were analyzed by the Library consultant on the project and the management team of the Rancho Cucamonga Public Library, along with a team of two library specialists with over 50 years of collective experience. Together, this team forged an outline of potential goals for growth for review and discussion by the Library Board and the City Council Staff proposes that the Library Board use these recommended goals as the spring- board in their joint meeting with the City Council. The informational packets contain a background report synthesizing survey results with challenges to library growth in the future and outlining the proposed goals to achieve "smart growth". The appendix sections include the complete library survey data, information on future technology opportunities, alternative methods of financing growth and comparative library statistics. FISCAL IMPACT No fiscal impact through the joint meeting. /'"~eespectfully submitted, .. ~ Library Director ~ PROPOSED AGENDA FOR THE JOINT MEETING OF THE CITY COUNCIL AND THE LIBRARY BOARD OF TRUSTEES Length of Meeting: 2 hours Date and Time: To be established by City Council Place: TriCommunities Room, City Hall Type of Meeting: Public ESTABLISHING GOALS FOR SMART LIBRARY GROVVTH Facilitated by John Loomis, Thirtieth Street Architects, Inc. 15 min. Coffee and snacks/a.m. Light Dinner/p.m.-review exhibits 30 min. Introduction, purpose and expectations of meeting. Review of demographics and identification of need. View of cyberservices of the future. Summary of possible options for the Library Master Plan. 15 min. Break 45 min. Discussion of goal possibilities relating to short term, intermediate and long term goals to identify additional options and achieve consensus. Consultant to moderate discussion. 15 min. Summarize group findings and consensus. Final comments. Adjournment -2- R A C H O C U C A M O N G A ~ U [~LIC L IBI~AI~Y SlaffReport DATE: August 3, 2000 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF DONOR WALL RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The recent failure of the offer of free design assistance through a local architectural firm, prompted the reopening of discussions with the United States Bronze Sign Company. Originally, I had contacted this company and sent approximately 20 slides of the library exterior and interior for their artists review. The attached designs are their new approach to the design for our donor wall. The Library Foundation will be meeting on August 14th and will have the Donor Wall design as an action item on their agenda. I have requested the company to forward potential materials for construction and an outline of anticipated costs for the design and construction. FISCAL IMPACT No impact at this time. ~spectfully submitted, DebOrah Kaye ~ibrary Director '~t ,I / .. ~ ~/ -. ~ '"{ i/x x~ "'x~ ~/ '. % ~ / ',, ', ~ ~ / /' ~ 5, ;O"X3' 070300 Rancho Cucamonga LibraTy ~ ] .. ' ~'-./ ~.., 'xx,~ ~// ~ 10 -9,5'~' tolal arrangement: i 34,5"x83,5" ' "~._ x., '"' ao- %'x r * tOO 5'xl ~ .. 0611 O0 Rancho Cucomongo Lii'rqry F ~ 5 - 1 o,,x3,, ~ lotol arrangement: 87.25"x50.75 _ ~ decors~ze 43.34"x14' ~ t 10 9 5"x2" 2 ~ 450- B.5"xl.5" ~ ~ 75 - 7"x1.25" ..~ ~//~ /// L ~ lO0-6"xl" 0611 O0 Rancho Cucamonga Li~'rG~y total arrangemenl: 87.25"x50.75 decor size: 43,34"x] 4' 10 9,5,x2 ~. STATISTICS July 2000 July 99 FY 2000101 FY 99/2000 Days Open 30 28 30 28 CHILDRENS SERVICES Information Questions 1,959 2,035 1,959 2,035 Average Daily 65 73 65 73 % Change -10% -10% Total Childrens Program Attendance 779 821 779 821 # of Sessions 29 35 29 35 Aver. per session 27 23 27 23 Toddler Time 125 96 125 96 # of Sessions 6 4 6 4 Aver. per session 21 24 21 24 Preschool Storytime Attendance 155 390 155 390 # of Sessions 6 16 6 16 Aver. per session 26 24 26 24 Afterschool Storytime Attendance 198 293 198 293 # of Sessions 6 8 6 8 Aver. per session 33 37 33 37 Family Storytime Attendance 269 0 269 0 # of Sessions 9 0 9 0 Aver. per session 30 0 30 0 Back To Basics Attendance 0 N/A 0 N/A # of Sessions 0 N/A 0 N/A Aver. per session 0 N/A 0 N/A Special Events Program Attendance 18 42 18 42 # of Sessions 1 7 1 7 Aver. per session 0 6 0 6 Group Visits to Library Attendance 14 0 14 0 # of Sessions 1 0 1 0 Aver. per session 14 0 14 0 STATISTICS July 2000 July 99 FY 2000101 FY9912000 Days Open 30 28 3{3 28 Items Borrowed 57,082 56,329 57.082 56,329 Average Daily 1,903 2.012 1,903 2,012 % Change -5% -5% Patrons Registered 911 844 911 844 Average Daily 30 30 30 30 % Change 1% 1% Information Questions 7.641 6,787 7,641 6,787 Average Daily 255 242 255 242 % Change 5% 5% Technology Center Visitors N/A N/A % Change N/A N/A Items Classified 1,604 1.605 1,604 1,605 % Change 0% 0% Volunteer Hours 1.057 743 1.057 743 % Change 42% 42% ADULT SERVICES Information Questions 5,682 4,752 5,682 4,752 Ave rage Daily 189 170 189 170 % Change 12% 12% Programs/Classes Attendance 0 0 0 0 # of Sessions 0 0 0 0 Aver. per session 0 0 0 0 Toum/Group Visits Attendance 25 40 25 40 # of Sessions 1 I I 1 Aver. per session 25 40 25 40 REVENUE REPORT FINES MEDIA LIBRARY REF July 2000 & FEES RENTALS SALES SERV. July 1 & 2 $260.69 $325.80 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 03-Jul $195.40 $219.62 $0.00 $3.00 Closed July 4 05-Jul $529.39 $313.34 0.00 $0.00 06-Jul $505.05 $248.08 0.00 $0.00 07-Jul $366.85 $216.75 0.00 $0.00 July 8 & 9 $393.39 $310.36 2.78 $0.00 $0.00 $0.00 0.00 $0.00 10~Jul $392.26 $276.61 0.00 $2.00 1 l-Jul $345.55 $232.03 0.00 $0.00 12-Jul $327.31 $266.74 0.00 $0.00 13-Jul $476.61 $231.82 0.00 $4.00 14-Jul $273.21 $219.31 ~0.00 $0.00 July 15 & 16 $502.74 $329.98 ;0.00 $16.00 $0.00 $0.00 ~0.00 $0.00 17-Jul $438.05 $225.08 ;0.00 $10.00 18-Jul $480.33 $227.47 ;0.00 $0.00 19-Jul $356.77 $278.55 ;0.00 $4.00 20-Jul $403.35 $237.68 10.00 $0.00 21-Jul $118.33 $200.74 ;0.00 $1.86 July 22 & 23 $418,57 $364.80 ~0.00 $0.00 $0.00 $0.00 10.00 $0.00 24-Jul $311.43 $174.32 12.78 $3.00 25-Jul $410.74 $236.47 10.00 $2.00 26-Jul $433.64 $241.84 10.00 $2.00 ' 27-Jul $273.81 $200.80 10.00 $0.00 28-Jul $108.54 $156.66 ;0.00 $0.00 July 29 & 30 $406.97 $357.29 10.00 $0.00 $0.00 $0.00 10.00 $0.00 31-Jul $226.67 $237.22 10.00 $0.00 $8,955.65 $8,035.65 $6,329.36 $5.56 $47.86 TOTALS: July 99 TOTALS $7,302.20 $5,894.45 $32.45 $40.70 % CHANGE 10% 7% -83% 18% 2000/01 Rev 99~2000 Rev .$14,418 $13,270 TOTAL LIBRARY INCOME 2000/01 Proj: Daily Average Fines $277.09 $325.77 Daily Average Media $227.89 $169.97 Daily Average Sales $0.20 $0.00 Daily Average Ref. Fees $10.08 $8.49 DAILY TOTALS $515.26 $504.23 GAIN/LOSS ON PRO J: $342 BALANCE SHEET JULY FY 2000/2001 Revenues Earned Projected Loss/Gain Fines & Fees $8,036 $9,773 ($1,737) -17.8% Media Rentals $6,329 $5,099 $1,230 24.1% Sales $6 $0 $6 Technology/Print Fees $0 $1,666 ($1,666) -100.0% Information Services Fees $48 $250 ($202) -80.9% Direct Loan $0 $7,500 ($7,500) -100.0% Totals: $14,418 $24,288 ($9,870) -40.6% Part Time Salaries Spent Projected Loss/Gain $21,375 $28,668 $7,293 Balance for Year through July ($2,577) Projected End of the Year Donations: Received Projected Over/Under Friends $10,000 $50,000 ($50,000) Foundation $0 $50,000 ($50,000) LIBRARY EXPENDITURES JUL TOTALS SPENT PER FUNDS % % OF 2000/2001 CATEGORY REMAINING SPENT YEAR PERSONNEL 6% 1100 REGULAR SALARIES $556,670 $41,768 $41,768 $41,768 $514,902 8% 1200 OVERTIME SALARIES $0 $0 $0 $0 $0 0% 1300 PART TIME SALARIES $344,020 $20,867 $20,867 $20,867 $323,153 6% 1900 FRINGE BENEFITS $215,350 $17,945.83 $17,946 $17,946 $197,404 8% TOTAL PERSONNEL $1,116,040 $0 $80,581 $1,035,459 7% OPERATIONS 3100 TRAVEL & MEETINGS $4,000 $137 $3,863 3% ALA Conference $0 Hood - workshop $0 Clark - workshops $0 Karatsu-workshops $0 Meeting Supplies $0 California Air Tickets $137 $137 ILS Workshops $0 CLA Conference $0 Library in service $0 CLA Legislative Day $0 3300 MILEAGE $5,800 $400 $5,400 7% Auto Allowance $4,800 $400 $400 $400 $4,400 8% Reimbursement $1,000 $0 $0 $1,000 0% Garcia $0 Pages $0 Uanela $0 Corwin $0 Conference Mileage $0 3900 MAINTENANCE/OPER $203,900 $67,704 $136,196 33% Encumbrances $0 Differences $0 Cash Receipts $0 Printing/Postage $2,000 $0 $165 $1,835 8% Printing $0 Postage $165 $165 Office Supplies $20,000 $5,459 $14,541 27% Library Cards $0 Barcodes $0 Cataloging Supplies $2,200 $2,200 Computer Table/Book trucks/File Cabinets $781 $781 Photography $0 8 Ave. graphics $0 Office Depot $2,000 $2,000 Office machine repair $0 Letterhead $381 $381 Miscellaneous $0 Petty Cash $9 $9 Computer supplies $0 Stationary $0 Federal Express $0 Board Supplies $88 $88 Special Program Supplies $10,000 $0 $22 $9,978 0% Children's Supplies $3 $3 Children's Programs ~ Friends $2 $2 Administration Office supplies $0 Interlibrary Loan $0 Signs $0 Summer Reading Program (FR) $16 $16 Foundation Expenses $0 Literacy Projects $0 Volunteer Supplies $0 Reference On-line $0 Advertising/Promotions $3,000 $0 $3,000 0% National Library Week - Friends $0 Recruitments $0 Telethon $0 Float (Friends funded) $0 Books/Materials $154,900 $61,830 $93,070 40% Bookstore rush $4,922 $4,922 Young Adult Books $623 $623 Childrens Books $8,946 $8,946 Broda[t Books $29,388 $29,388 Reference Books $2,073 $2,073 Literacy Books $0 Rental Collection $2,293 $2,293 Reference CD's $451 $451 Circulating Instructional CD's $2,000 $2,000 Large Print Books - Friends $0 Books on Tape - Friends $7,420 $7,420 Video $1,500 $1,500 CD's (music) $2,000 $2,000 Spanish Language $216 $216 Rocket E book (hardware) $320 Software Maintenance $0 Magazines/Publications $12,000 $228 $228 $228 $11,772 2% Training $1,000 $0 $0 $1,000 0% Bindery $1,000 $0 $0 $1,000 0% 3932 Equipment MaintJDeprec. $520 $0 $0 $520 0% 3956 DU ES $2,150 $0 $2,150 0% American Library Assoc. $450 $0 $0 $450 0% MCLS Associate Membership $0 $0 $0 $0 #DIV/0! California Library Assoc. $200 $0 $0 $200 0% Inland Library system $1,500 $0 $0 $1,500 0% CALTAC 0 $0 $0 $0 #DIV/0! $0 3960 GENERAL LIABILITY $4,180 $0 $0 $4,180 0% 6028 CONTRACT SERVICES $133,000 $7,600 $125,400 6% Encumbrances $0 Offic Equip/Maintenance $8,000 $0 $0 $8,000 0% Xerox Fund $0 Book Bindery Contract Salaries $0 $0 Book Processing $25,000 $5,000 $5,000 $5,000 $20,000 20% OCLC $0 $600 $600 ($600) #DIV/0! $.B. County $50,000 $0 $0 $50,000 0% Collection Agency $5,000 $2,000 $2,000 $2,000 $3,000 40% Self Check Maintenance $7,000 $0 $0 $7,000 0% Telephone Maintenance $3,000 $0 $0 $3,000 0% Computer Tech Services $35,000 $0 $0 $35,000 0% Evening Meeting Charges $0 $0 $0 8019 TELEPHONE $18,000 $0 $18,000 0% 989-8277 (Rotary line) $0 181-1185 (T1 line) $0 948-gg00 $0 476-2793 (ISDN Line) $0 980-0871 (EMS & Security) $0 980-4361 (Elevator) $0 987-3271 (Irrigation Sprink.) $0 987-9671 $0 989-6904 (Public Fax) $0 481-6724 $0 MCI $0 8021 WATER UTILITIES $3,000 $436 $2,564 15% Inside Use $207 $207 Landscaping $229 $229 Fireline water $0 8022 ELECTRIC UTILITIES $48,000 $0 $0 $48,000 0% TOTAL LIBRARY BUDGET $1,538,590 $76,597 $76,597 $156,858 $1,381,732 10% LIBRARY BOARD OF TRUSTEES JUL TOTALS SPENT PER FUNDS % % OF Cost Center 4535 2000/2001 CATEGORY REMAINING SPENT YEAR PERSONNEL 8% TOTAL PERSONNEL $0 $0 $0 $0 $0 0% OPERATIONS 3100 TRAVEL & MEETINGS $3,000 $0 $0 $3,000 0% 3300 MILEAGE $0 $0 $0 $0 0% 3900 MAINTENANCEIOPER $0 $0 $0 $0 0% 3956 DUES $350 $0 $0 $350 0% TOTAL LIBRARY BUDGET $3,350 $0 $0 $0 $3,350 0% ADULT LITERACY JUL TOTALS SPENT PER FUNDS % % OF Cost Center 4532 200012001 CATEGORY REMAINING SPENT YEAR PERSONNEL 8°4 1100 REGULAR SALARIES $22,540 $1,691 $1,691 $1,691 $20,849 8% 1200 OVERTIME SALARIES $0 $0 $0 $0 $0 0% 1300 PART TIME SALARIES $11,700 $0 $0 $0 $11,700 0% 1900 FRINGE BENEFITS $8,570 $714.17 $714 $714 $7,856 8% TOTAL PERSONNEL $42,810 $2,406 $2,406 $2,406 $40,404 6% OPERATIONS $3,120 3100 TRAVEL & MEETINGS $1,000 $0 $0 $0 $1,000 0% 3300 MILEAGE $380 $0 $0 $0 $380 0% 3900 MAINTENANCE/OPER $1,000 $0 $0 $430 $670 43% Office Supplies $800 $430 $430 $370 0% Books/Materials $200 $0 $0 $200 0% 3960 GENERAL LIABILITY $0 6028 CONTRACT SERVICES $2,500 $0 $2,500 0% Tutor Training $2,500 $0 $0 $0 $2,500 0% TOTAL LIBRARY BUDGET $47,690 $2,635 $2,835 $44,855 6% AFTER SCHOOL LEARNING PROGRAM JUL TOTALS SPENT PER FUNDS % % OF Cost Center 4533 2000/200'1 CATEGORY REMAINING SPENT YEAR PERSONNEL 6% 1100 REGULAR SALARIES $13,390 $0 $0 $0 $13,390 0% 1200 OVERTIME SALARIES $0 $0 $0 $0 $0 0% 1300 PART TIME SALARIES* $26,000 $508 $508 $508 $25,492 2% 1900 FRINGE BENEFITS $5,270 $0 $0 $0 $5,270 0% TOTAL PERSONNEL $44,660 $508 $508 $508 $44,t52 OPERATIONS 3100 TRAVEL & MEETINGS $0 $0 $0 $0 $0 0% 3300 MILEAGE $0 $0 $0 $0 $0 0% 3900 MAINTENANCE/OPER $500 $0 $0 $500 0% Encumbrances $0 $0 Differences $0 $0 Office Supplies $250 $0 $0 $250 0% Books/Materials $250 $0 $0 $250 0% 3956 DUES $0 $0 $0 $0 $0 3960 GENERAL LIABILITY $20 $0 $20 6028 CONTRACT SERVICES $1,000 $500 $500 50% Tutor Training $1,000 $500 $500 $500 $500 50% TOTAL LIBRARY BUDGET $46,180 $1,008 $1,008 $1,508 $45,172 3% * INCLUDES $10,000 FROM CDBG BOOKMOBILE SERVICES JUL TOTALS SPENT PER FUNDS % % OF Cost Center 4534 200012001 CATEGORY REMAINING SPENT YEAR PERSONNEL 8% 1100 REGULAR SALARIES $0 $0 $0 $0 $6 0% 1200 OVERTIME SALARIES $0 $0 $0 $0 $0 0% 1300 PART TIME SALARIES $42,800 $0 $0 $0 $42,800 0% 1900 FRINGE BENEFITS $860 $0 $0 $0 $860 0% TOTAL PERSONNEL $43,660 $0 $0 $0 $43,660 0% OPERATIONS 3'100 TRAVEL & MEETINGS $0 $0 $0 $0 $0 0% 3300 MILEAGE $300 $0 $0 $0 $300 0% 3900 MAINTENANCEJOPER $52,000 $0 $0 $0 $52,000 0% Office Supplies $2,000 $0 $0 $2,000 0% Books/Materials $50,000 $0 $0 $50,000 0% 393t VEHICLE MAINTENANCE $6,000 $0 $0 $0 $6,000 Bookmobile Maintenance $6,000 $0 $0 $6,000 3956 DUES $0 $0 $0 $0 $0 0% 3960 GENERAL LIABILITY $580 $0 $0 $0 $580 6028 CONTRACT SERVICES $0 $0 $0 $0 $0 0% 7044 CAPITAL OUTLAY/EQUIPMENT $'10,000 $0 $0 $0 $10,000 0% 7045 CAPITAL OUTLAY/VEHiCLES $200,000 $0 $0 $0 $200,000 0% Bookmobile $0 ADA Compliance $0 Cyber Capability $0 7047 CAPITAL OUTLAY/COMPUTER EQUIP $10,000 $0 $0 $0 $10,000 0% 4 Standard Computers $10,000 $0 $0 $10,000 0% TOTAL LIBRARY BUDGET $322,540 $0 $0 $0 $332,540 0% REDEVELOPMENT EXPENDITURES FY 200012001 TOTALS FUNDS % % OF JUL SPENT REMAINING SPENT YEAR OPERATIONS 8% Maintenance/Operations $145,000 $114,720 21% Books $73,369 $3,649 $3,649 $69,720 On-Line data bases LA Times 1985-present $3,605 $3,605 $3,605 Business Disc OnLine $6,030 $6,030 $6,030 Literature Resoume Center $16,996 $16,996 $16,996 Business Magazine Index $12,500 $0 $12,500 Magazine Index $9,500 $0 $9,500 Reference Center Magazines FT $14,500 $0 $14,500 Health Reference Center $8,500 $0 $8,500 Sub Total $145,000 $30,280 $30,280 $114,720 $0 Contract Services $0 $0 $0 Master Plan Update $0 $0 $0 $0 Planning, Survey & Design $0 $0 $0 Donor Wall $0 CAPITAL OUTLAY $0 $0 Project Improvement Costs $40,000 $0 $40,000 ADA Retrofits $12,000 $0 Donor Wall Installation $10,000 $0 Replace Entry Carpet $18,000 $0 Sub Total $0 $0 $0 Fixed Asset Acquisition $5,000 $3,053 $1,947 61% Chairs $0 Book Rack $1,544 $1,544 Shelving $0 Cabinet for paper $1,508 $1,508 Sub Total $3,053 $3,053 $0 TOTALS $190,000 $33,333 $33,333 $156,667 18%