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2000/11/02 - Agenda Packet - Library Board of Trustees
DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on /~3d~ , at ~7~ , I posted a true and correct copy of the meeting agenda dated //'~-~ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on /O-~O~O~ , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga ¥ivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 7:00 p.m. November 2, 2000 Civic Center Council Chambers 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dntton, Councilmember Boardmembers Robert Howdyshell, President Edward E. Swistock, President Pro Tem Donna Bradshaw, Boardmember Ravenel Wimberly, Boardmember Joyce Womack, Boardmember PAGE Board of Library Trustees Agenda Regular Meeting, November 2, 2000 A. CALL TO ORDER 1. Roll Call: Howdyshell __, Bradshaw ___, Swistock __, Wimberly __ and Womack a. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of Minutes: June 16, September 7 and 12, October 5, 2000 1. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: oral report presented by staff. 2. Budget Report: report presented by Deborah Clark, Library Director. 12 3. Approval of Library Noise and Cell Phone/Pager Policy use in the Library. 22 Report: presented by Deborah Clark, Library Director. 4. Proposal for change of Video Policy: 2 for I check out on Fridays for 26 Entertainment Videos, free loan for educational videos. Report presented by Deborah Clark, Library Director. 5. Telethon 2001: request for support for Staffs recommendation that the 44 Telethon be moved to an every other year format, with the next Telethon to be scheduled in 2002. Oral presentation by Library Staff members Deborah Clark and Robert Karatsu and Foundation Liaison Donna Bradshaw. 6. Approval of request to close the Library on Friday, December 15, for an in- 46 service workshop. D. BOARD BUSINESS The following items have been requested by the Board of Library Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Discussion of regular meeting and location. Oral report by Vivian Garcia. 2. Donor Wall Update. Oral update presented by Deborah Clark, Library Director. ._~ PAGE 2 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for thc Board of Library Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Board of Library Trustees. State law prohibits the Board from addressing any issue not previously included on the Agenda. (~. ADJOURNMENT 1, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Monday, October 30, 2000, 6:00 p.m., seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. R A N C H O C U C A M O N G A PUBLIC LIBRARY Staff Report DATE: November 2, 2000 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of the June 16 Special Meeting; the September 7 and October 5 Regular meeting; and the September 12 Special Joint Meeting with the City Council. BACKGROUND/ANALYSIS Attached, please find the minutes for the Regular and Special Meetings of the Library Board of Trustees listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Special Meeting A. CALL TO ORDER A special meeting of the Library Board of Trustees was held on June 16, 2000, in the Conference Room of the Rancho Cucamonga Public Library, located at 7368 Archibald Avenue, Rancho Cucamonga, California. Boardmember Edward E. Swistock called the meeting to order at 9:00 a.m. Present were Boardmembers Bradshaw and Womack. Also present were Deborah Clark, Library Director, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Services Supervisor and full and part-time staff attendees for the seminar. B. ITEM OF BUSINESS B 1. The Mission Statement and Goals seminar was facilitated by John Gavares of Center for Organizational Management. C. COMMUNICATIONS FROM THE PUBLIC No communication was made from the public. D. ADJOURNMENT The meeting adjourned at 3:00 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on September 7, 2000, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:08 p.m. and President Howdyshell led the pledge of allegiance. Present were Boardmembers Bradshaw, Wimbefly and Womack. Also present were: Deborah Clark, Library Director, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Supervisor and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR B1. Approval of Minutes: May 4 (Bradshaw and Wimberly abstained), June 1 (Wimberly abstained), June 16, July 6 trod August 3, 2000 (Womack abstained). President Howdyshell requested the minutes of June 16 to be removed and returned to the next meeting. MOTION: Moved by President Howdyshell to approve the consent calendar, seconded by Boardmember Wimberly. Motion carried 4-0-1 (with Swistock absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: oral report presented by staff. Deborah Clark, Library Director, stated that the Library received approval from the State on the grant, Project REACH, for $66,500, to be used to hire a Project Coordinator for one year. Deborah Clark, Library Director, updated the Board on events in the Library during the month of August with the Board. Renee Tobin, Children's Supervisor, stated that the party ending the Summer Reading Program on Thursday, August 24, was a success with 318 children attending. Stafffrom all departments assisted in the event. The children's staff will be having a meeting to review plans for next year's event. The Library expressed thanks to the First Baptist Church for allowing, "overflow parking" for that day. Library Board Minutes September 7, 2000 Page 2 D. BOARD BUSINESS D 1. Study session on information to be presented at the Joint Library Board/City Council meeting on September 12, 2000. Deborah Clark, Library Director, and staff, reviewed with the Library Board the agenda for the joint meeting with City Council on establishing goals for smart library growth. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Telethon F. COMMUNICATIONS FROM THE PUBLIC None G. ADJOURNMENT MOTION: Moved by President Howdyshell to adjourn to the joint meeting with City Council on Tuesday, September 12 at 5 p.m., seconded by Boardmember Womack. Motion carried, 4-0-1 (with Swistock absent). The meeting adjourned at 7:56 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on October 5, 2000, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:00 p.m. and President Howdyshell led the pledge of allegiance. Present were Boardmembers Bradshaw and Wimberly. Also present were: Deborah Clark, Library Director, Renee Tobin, Children's Supervisor and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR B1. Approval of Minutes: June 16, September 7 and 12, 2000. Due to the absence of Boardmember Swistock and Womack, President Howdyshell asked for the minutes to be held until the next meeting. C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Report: oral report presented by staff. Deborah Clark, Library Director, gave aA oral report on the status of the Library to the Board. Boardmember Womack arrived at 7:05 p.m. Renee Tobin, Senior Librarian, updated the Board on the children's department. Renee Tobin, Senior Librarian, stated Michelle Perera, References Services Coordinator, and she will be teaching classes for children ages 10-14 on how to use the Internet. Renee Tobin, Senior Librarian, stated that the children's staffwas working on the registration drive to encourage all the students in the Rancho Cucamonga school districts to have library cards. There are 11,000 children registered with the Library. Schools are contacting staff to schedule visits with the schools. Library Board Minutes October 5, 2000 Page 2 Deborah Clark, Library Director, stated that Robert Karatsu, Reference Services Manager, was at a Bookmobile Conference in Ohio this week. President Howdyshell asked about the copy fees with APS in reviewing the revenue income. Deborah Clark, Library Director, stated that staff would review the contract with APS. Renewal will be in July. President Howdyshell stated he appreciated the Executive Summary report prepared by staff. C2. Budget Report: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed handouts with the Library Board. President Howdyshell asked staff to review the calendar for scheduled monthly meetings in the Council Chambers for open dates. He would like the Board to review the dates at the next meeting. C3. Approval of Library Noise and Cell Phone/Pager Policy use in the Library. Report: presented by Deborah Clark, Library Director. After discussion, the Board requested for staff to prepare a tighter policy and to return the item to the next meeting. Deborah Clark, Library Director, stated she would like Circulation Supervisor Karen Schneiderwent to attend the meeting for any questions from the Board. C4. Proposal for change of Video Policy: 2 for 1 check out on Fridays for Entertainment Videos; free loan for education videos. Report presented by Deborah Clark, Library Director. After discussion, the Library Board decided to hold the policy until the next meeting. C5. Telethon 2001: presentation of ideas generated by Library Foundation Subcommittee. Oral presentation by Foundation Liaison Donna Bradshaw and Boardmember Ray Wimberly. Deborah Clark, Library Director, gave an oral report on the meeting held with the two cable companies. Boardmember Bradshaw stated that the subcommittee met and Boardmember Wimberly would give a report on Web-A-Thon. Library Board Minutes October 5, 2000 Page 3 Boardmember Wimberly reviewed with the Board information on hosting a Web site during the Telethon. Boardmember Bradshaw reviewed the potential projects for Telethon 2001 the subcommittee had developed. D. BOARD BUSINESS DI. Review ofthe Joint Meeting between the Library Board and City Council. Discussion led by President Howdyshell. President Howdyshell stated he appreciated all the Library Boardmembers attending the joint meeting. He stated that Council was supportive of the goals. President Howdyshell stated the joint meeting went very well and was a good meeting. D2. Donor Wall Update: Report presented by Deborah C13_rk, Library Director. Deborah Clark, Library Director, reviewed the color selections made by the subcommittee for the Donor Wall. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Telethon 2001. E2. Library Noise and Cell Phone/Pager Policy. E3. Video Policy. F. COMMUNICATIONS FROM THE PUBLIC None Library Board Minutes October 5, 2000 Page 4 G. ADJOURNMENT MOTION: Moved by President Howdyshell to adjourn, seconded by Boardmember Womack. Motion carried, 4-0-1 (with Swistock absent). Meeting adjourned at 8:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: September 12, 2000 CITY OF RANCHO CUCAMONGA CITY COUNCIL AND LIBRARY BOARD OF TRUSTEES MINUTES Adiourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga City Council and Library Board of Trustees was held on Tuesday, September 12, 2000 in the Tri Communities Room of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was ca~led to order at 5:12 p.m. by Mayor Alexander. Present were Councilmembers: Paul Biane, James Curatalo, Bob Dutton, Diane Williams, and Mayor William J. Alexander. Present were Library Board of Trustees: Donna Bradshaw, Robert Howdyshell, Edward Swistock, Ravenel Wimberly, and Joyce Womack. Also present were: Jack Lam, City Manager; Pamela Easter, Deputy City Manager; Deborah Clark, Library Director; Robert Karatsu, Library Services Manager; Renee Tobin, Senior Librarian; Rick Gomez, Community Development Director; Larry Henderson, Principal Planner; Duane Baker, Assistant to the City Manager; Diane O'Neal, Assistant to the City Manager; and Debra J. Adams, City Clerk. B, ITEM OF BUSINESS BI. DISCUSSION OF ESTABLISHING GOALS FOR SMART LIBRARY GROWTH Deborah Clark, Library Director, introduced John Loomis of Thirtieth Street Amhitects, Inc. who introduced Karen Galley and Margaret Sanchez. Mr. Loomis stated the purpose of the meeting was to see if the current demand for fibrary services was being met. He stated some of the input from this meeting will be included in the General Plan. He stated they would like to get everyone's goals for the library at the conclusion of this meeting. Deborah Clark, Library Director, reported that staff took the goals to the Library Board first. What is before the Council tonight is what was developed from that meeting. Mr. Loomis gave background information through a power point presentation on the history of the development of the Rancho Cucamonga Library (copies of the power presentation are on file in the City Clerk's office). He talked about the population growth, age distribution of the residents of the City, education and income level of the residents of the City. Mr. Loomis talked about home prices and the increase in permits being issued for construction of homes. He mentioned the survey that was done and the public's awareness of the library. He pointed out the frequent use of the library and the improvements the public would like to see that were mentioned through the survey. He advised that the Rancho Cucamonga Library is open 64 hours per week which is more than many other communities are open. He stated the Rancho Cucamonga Library is the tenth busiest library in the State of California. He pointed out that Rancho Cucamonga is very Iow in volume count compared to other cities. He talked about the fill rate and stated 80% is a good place to be. Robert Karatsu, Library Services Manager, talked about all of the services the library has to offer. City Council/Library Board of Trustees Minutes September 12, 2000 Page 2 John Loomis went through the goals (short term, intermediate and long term), which were part of the power point presentation. It was pointed out it would be very difficult to expand the size of the current library; although things such as shelving can be done. Deborah Clark, Library Director, talked more about the short-term goals. Various questions were asked about these. There was consensus on the short-term goals as outlined. Councilmember Dutton felt it was a good idea to get the word out that the library does welcome donations. Boardmember Howdyshell asked what a good collection size would be for a City our size. John Loomis stated around the 350,000 range. A presentation was made on the Intermediate Goals. There was consensus on these as well. Councilmember Biane asked if 25,000 square feet of space would be more appropriate than 10 - 15,000 square feet. Boardmember Howdyshell stated yes, but that the cost factor was also being considered. More discussion continued on the size of the building needed. A presentation was made on the Long Term Goals. Boardmember Swistock asked Mr. Loomis to give an explanation of Proposition 14. John Loomis stated it is $350,000,000 grant for library services available throughout the state. He stated the guidelines for this will probably not be available until next September. Deborah Clark, Library Director, stated it is suggested there be cooperation between the schools and the library to use the money. She stated that is why the Bookmobile will help with this point. Boardmember Howdyshell stated when the City is developing other facilities they should think about putting in library services of some kind at those facilities. Councilmember Williams pointed out the high regard the citizens have for the library staff. The Council had consensus on the Long Term Goals. MOTION: Moved by Dutton, seconded by Williams to have consensus on the goals presented. Motion carried unanimously 5-0. C. COMMUNICATIONS FROM THE PUBLIC No communication was made from the public. City Council/Library Board of Trustees Minutes September 12, 2000 Page 3 D. ADJOURNMENT MOTION: Moved by Biane, seconded by Williams to adjourn. Motion carried unanimously 5-0. The meeting adjourned at 6:33 p.m. Respectfully submitted, Debra J. Adams, CMC City Clerk Approved by Library Board of Trustees: * Approved by City Council: * R A N H O C U C A M O N G A PUBLIC LIBRARY Staff Report DATE: November 2, 2000 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF 2000/2001 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report October" will be available at the meeting. Schedule B, titled "Balance Sheet FY 2000/2001" will be available at the meeting. Schedule C, titled "Library Expenditures "2000/2001" is an accounting of all funds expended so far this fiscal year. Also included are the expenditure figures for Library Redevelopment Agency funds. The spread sheets are attached, along with an Executive report identifying highlights. FISCAL IMPACT None Deborah Kaye ~"F-a~kI Library Director',,,.._J EXECUTIVE SUMMARY OF STATUS OF BUDGET Library Expenditures: Summary: Expenditures are on track for the start up of this fiscal year. As is typical in the first quarter, encumbrances make it appear that expenditures are occurring faster in the area of book purchases and maintenance. Highlights: 1300: Part Time Salaries Reported last month was the good news regarding the savings in part time salaries. The announcement by the Governor of the increase of minimt~m wage in January of 2001 might impact these savings. Currently, entry level Page pay is at $6.32. Personnel is studying this issue. Should they decide a pay increase is warranted, we have sufficient savings in the account to cover the increase. 3100: Travel & Meetings No change, except impact due to the California Library Association Milleninm Conference discussed last week. In addition, a new training opportunity has appeared. A two day U'aining is being offered in Riverside County to cover the use of a new free software program designed to allow staffto plan building programs effectively. The Library Director and Robert Karatsu, Library Services Manager, have been enrolled in the training. 3900: Operations Book purchases look high (3900 line item) at 52%, but that is the natural result of encumbering funds for purchases through major book, video, CD, CDRom and other vendors. 6028: Contract Services Due to a miscommunication from other Departments, the Xerox fund is seriously under budget. While the Library was directed to place $8,000 to cover 2000/2001 costs, the actual number is now estimated at $14,000. We will transfer the appropriate funds necessary during the mid-year budget process. After School Learning Program Summary: With 27% of the funds spent at 33% of the year, everything is on target for this popular program. Part time salaries still show savings due to vacations and the fact that most activities in this program begin in September. Library Board of Trustees Summary: Travel and Meetings is the main account of interest in this new budget category. Expenditures reflect the attendance of new Board Member Wimberly and Board Member Womack at the November California Library Association Conference in Santa Clara. -2- Adult Literacy: Summary: No change Only 23% of the funds have been spent at 33% into the year. This is due largely to savings in the 1300 Part Time Salaries account. Delayed hiring of key part time staffresulted in the savings. Staffing is currently up to the budgeted level, with the Adult Literacy Clerk position filled by Nick Smiderle, who began work in both the Literacy and Technology Center on August l 3 and the hiring of a new grant funded position of Family Literacy Coordinator, filled on September 25 by Donna Wamsley at the Library Assistant level. This is the first year that the program has relied solely on state matching funds ($1 of state to each $5 of local funds) as opposed to the strong support the state has given over the past 5 years. Grant funds have dropped from representing 90% of the program income to an anticipated 20%. Staff is proceeding cautiously in all matters of expenditure. Redevelopment Expenditures: Summary: Overall spending is on target. Expect to see the entire database list of line item expended by January. Staff generally spends the RDA book funds early in the year, therefore the Maintenance/Operations account will show high amounts spent/encumbered by the mid year point. Highlights: Project Improvement Costs: Compact shelving for the second floor is going for approval to the City Council on November 1. Approval of this $32,000 item will prov!de compact or sliding shelving for the storage area on the second floor of the library. This will allow storage for app. 10,000 items. This concept was reviewed and approved at the joint meeting of the Library Board and City Council as one of the short term goals for relieving over crowding at the Amhibald facility. -3- Schedule C LIBRARY EXPENDITURES JUL AUG SEP OCT TOTALS SPENT PER FUNDS % % OF 20001200t CATEGORY REMAINING SPENT YEAR PERSONNEL 33% 1100 REGULAR SALARIES $556,670 $41,768 $43,492 $64,958 $43,488 $193,706 $193,706 $362,964 35% 1200 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 $0 0% 1300 PART TIME SALARIES $344,020 $20,867 $22,256 $31,864 $23,106 $98,092 $98,092 $245,928 29% 1900 FRINGE BENEFITS $215,350 $17,945,83 $17,94583 $17,945~83 $17,945,93 $71,783 $71,783 $t43,567 33% TOTAL PERSONNEL $1,tt6,040 $80,581 $83,694 $114,767 $84,539 $363,581 $363,581 $752,459 33% OPERATIONS 3t g0 TRAVEL & MEETINGS $4,000 $3,357 $643 84% ALA Conference $0 Hood - workshop $100 $100 Clark - workshops $125 $125 Karatsu-workshops $62 $62 Meeting Supplies $53 $53 California Air Tickets $137 $980 $1,117 ILS Workshops $0 CLA Conference $1 ~095 $805 $1,900 Library in service $0 CLA Legislative Day $0 3300 MILEAGE $6,800 $1,766 $4,034 30% Auto Allowance $4,800 $400 $400 $400 $400 $1,600 $1,600 $3,200 33% Reimbursement $1,000 $0 $166 $834 17% Garcia $62 $28 $44 $134 Pages $21 $21 Manela $7 $5 $12 Co.Yin $0 Conference Mileage $0 3900 MAtNTENANCEIOPER $203,900 $98,176 $106,726 48% Encumbrances $0 Differences $0 Cash Receipts $0 Printing/Postage $2,000 $0 $743 $1 ~257 37% Printing $258 $258 Postage $165 $320 $485 Office Supplies $20,000 $0 $11,989 $8,011 69% Library Cards $0 Emergency Supplies $138 $136 Cataloging Supplies $2,200 $327 $2,097 $211 $4,835 Computer Table/Book trucks/File Cabinets $781 $781 Photography $7 $7 8 Ave graphics $0 Office Depot $2,000 $1,000 $2,100 $5,100 Office mechine repair $0 Letterhead $381 $381 Miscellaneous $38 $38 Petty Cash $9 $9 Computer supplies $64 $40 $104 Stationary $0 Federal Express $25 $25 Board Supplies $88 $138 $345 $571 Special Program Supplies $10,000 $0 $3,763 $6,237 38% Children's Supplies $3 $113 $13 $129 Children's Programs - Friends $2 $72 $74 Administration Office supplies $27 $27 Intedibrary Loan $0 Adult Programs $8 $8 Summer Reading Program (FR) $16 $342 $38 $396 Foundation Expenses $871 $871 Literacy Projects $0 Volunteer Supplies $373 $953 $1,226 Radios for monitors $1,031 $1,031 Advertising/Promo6ons $3,000 $0 $3,000 0% National Library Week - Friends $0 Recruitmen~ $0 Telethon $0 Float (Fdends funded) $0 BooNs/Materials $154,900 $81,106 $73,794 52% Bookstore rush $4,922 $2,362 $1,037 $1,500 $9,821 Young Adult Books $623 $623 Childrens Books $8,946 $3,286 $1,721 $14 $13,g67 Brodart Books $29,388 $29,388 Reference Books $2,073 $638 $1,509 63+111~75 $4,211 Literacy Books $0 Rental Collection $2,293 $2,293 Reference CD's $451 $451 Circulating Instructional CD's $2,000 $2,250 $1,000 $5,250 Large Print Bool(s - Friends $0 Books on Tape - Friends $7,420 $52 $1,784 $9,257 Video $1,500 $130 $1,630 CD's (music) $2,000 $1,000 $1,000 $4,000 Spanish Language $216 $216 Rocket E book (hardware) $320 $320 Software Maintenance $0 Magazines/Publications $12,000 $228 $27 $255 $255 $11,745 2% Training $1,000 $0 $0 $1,000 0% Bindery $1,000 $0 $0 $1,090 0% 3932 Equipment Maint/Deprec, $520 $0 $0 $820 0% 3986 DUES $2,t80 $t50 $2,000 7% Amedcan Library Assoc $450 $0 $0 $450 0% M CLS Associate Membership $0 $150 $150 $150 ($150) #DIV/0! California Library ASSOC+ $200 $0 $0 $200 0% Inland Library system $1,500 $0 $0 $1,500 0% CALTAC 0 $0 $0 $0 #DIV/O! 3960 GENERAL LIABILITY $4, t80 $0 $0 $4,180 0% 6028 CONTRACT SERVICES $133,000 $46,778 $86,222 35% Encumbrances Offic Equip/Maintenance $8,000 $0 $13,947 $8,000 174% Xerox Fund $929 $13,018 $13,947 Book Bindery $0 Contract Salaries $0 $0 Book Processing $25,000 $5,000 $15 $5,015 $5,015 $19,985 20% OCLC $0 $600 $600 ($600) #DIV/0! SB. County $50,000 $0 $0 $50,000 0% Collection Agency $5,000 $2,000 $2,000 $2,000 $3,000 40% Self Check Maintenance $7,000 $0 $0 $7,000 0% Telephone Maintenance $3,000 $0 $0 $3,000 0% Computer Tech Sewices $35,000 $25,216 $25,216 $25,216 $9,784 72% Evening Meeting Charges $0 $0 $0 80t9 TELEPHONE $18,000 $2,974 $15,026 17% 989-8277 (Rotary line) $231 $550 $781 181 ~ 1189 (T1 line) $207 $207 $207 $620 948-9900 $300 $306 $302 $908 476-2793 (ISDN Line) $0 980-0871 (EMS & Security) $59 $57 $120 $237 980-4361 (Elevator) $28 $27 $55 $111 987-3271 (Irrigation Sprink.) $0 987-9671 $0 989-6904 (Public Fax) $31 $32 $63 $126 491-6724 $27 $27 $27 $82 MCI $81 $28 $109 802t WATER UTILITIES $3,000 $99t $2,009 33% Inside Use $207 $204 $411 Landscaping $229 $314 $543 Fireline water $37 $37 8022 ELECTRIC UTILITIES $48,000 $5,249 $5,377 $5,410 $16,036 $t6,036 $3t,964 33% TOTAL LIBRARY BUDGET $1,038,590 $158,759 $116,638 $133,888 $124~523 $533,808 $533,808 $t,004,782 35% AFTER SCHOOL LEARNING PROGRAM JUL AUG SEP OCT TOTALS SPENT PER FUNDS % % OF Cost Center 4533 200012001 CATEGORY REMAINING SPENT YEAR PERSONNEL 33% 1100 REGULAR SALARIES $13,390 $1,080.80 $1,081 $1,621 $1,081 $4,8~4 $4,864 $8,526 36% 1200 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 $0 0% 1300 PART T{ME SALARIES* $26,000 $508 $1,475 $721 $700 $3,404 $3~4C4 $22,596 13% 1900 FRINGE BENEFITS $5,270 $439 $439 $439 $439 $1,757 $1,757 $3,513 33% TOTAL PERSONNEL $44,660 $2,028 $2,995 $2,781 $2,220 $10,025 $10,025 $34,635 22% OPERATIONS 3100 TRAVEL & MEETINGS $0 $0 $0 $0 $0 0% 3300 MILEAGE $0 $0 $0 $0 $0 0% 3900 MAINTENANCE/OPER $500 $254 $24~ 51% Encumbrances $0 $0 Differences $0 $0 Office Supplies $250 $0 $50 $62 $112 $258 0% Books/Materials $250 $0 $100 $100 $250 0% Training refreshments $31 $11 $42 3956 DUES $0 $0 $0 $0 3960 GENERAL LIABILITY $20 $0 $0 $20 6028 CONTRACT SERVICES $t ,000 $1,000 $~) 100% Tutor Training $1,000 $500 $500 $1,000 $1,000 $8 100% TOTAL LIBRARY BUDGET $46~180 $2,528 $3,078 $2,892 $2,782 $11,279 $12,279 $34,901 27% · INCLUDES $10,000 FROM CDBG LIBRARY BOARD OF TRUSTEES JUL AUG SEP OCT TOTALS SPENT PER FUNDS % % OF COSt Center 4535 200012001 CATEGORY REMAINING SPENT YEAR PERSONNEL 33% TOTAL PERSONNEL $0 $0 $0 $6 $0 $0 $6 $0 0% OPERATIONS 3100 TRAVEL & MEETINGS $3,000 $987 $987 $2,0t3 33% CLA W~mberly $337 $230 Womack $190 $230 Millenium Conference CLA Legisla0ve Day 3300 MILEAGE $0 $0 $0 $0 $0 $0 $0 $0 0% 3900 MAINTENANCEIOPER $0 $0 $0 $0 $0 $0 $0 $0 0% 3956 DUES $350 $0 $0 $0 $0 $0 $0 $350 0% TOTAL LIBRARY BUDGET $3,360 $0 $0 $527 $460 $957 $937 $2,363 29% ADULT LITERACY JUL AUG SEP OCT TOTALS SPENT PER FUNDS % % OF Cost Center 4532 20001200t CATEGORY REMAINING SPENT YEAR PERSONNEL 33% 1100 REGULAR SALARIES $22,540 $1,691 $1,729 $2,594 $1,729 $7,744 $7,744 $14,796 34% 1200 OVERTIME SALARIES $0 $0 $6 $0 $0 $0 $0 $0 0% 1300 PART TIME SALARIES $24,700 $0 $0 $516 $1,449 $1,965 $1,965 $22,735 9% 1900 FRINGE BENEFITS $8,570 $714.17 $714.17 $714.17 $714A7 $2,857 $2,857 $5,713 33% TOTAL PERSONNEL $55,810 $2,406 $2,446 $8,824 $3,892 $12,565 $12,565 $43,245 23% OPERATIONS 3190 TRAVEL & MEETINGS $1,000 $0 $100 $10 $110 $1t0 $899 11% FFL Meetings $62 $62 3300 MILEAGE $380 $0 $73 $73 $73 $307 19% 3900 MAINTENANCE/OPER $2,000 $0 $1,289 $711 64% Office Supp[ies $800 $430 $84 $0 $10 $524 $276 0% Families for Literacy Curriculum Materials $1,000 $641 $641 $359 Books/Materials $200 $0 $18 $0 $18 $182 0% Star,jtimes $106 $106 3960 GENERAL LIABILITY $0 $0 $0 $0 $0 $0 $0 6028 CONTRACT SERVICES $2,500 $2,600 0% Tutor Training $2,500 $0 $0 $0 $0 $0 $6 $2,500 0% TOTAL LIBRARY BUDGET $61,690 $2,835 $2~646 $3,908 $4,711 $14,100 $t4,038 $47,652 23% REDEVELOPMENT EXPENDITURES FY 2000/2001 TOTALS FUNDS % % OF JUL AUG SEP OCT SPENT REMAINING SPENT YEAR OPERATIONS 33% Maintenance/Operations $145,000 $106,707 27% Books $73,369 $3,649 $5,000 $8,649 $64,720 Value Line $175 $1,045 $74 $1,220 ($1,220) Morning Star Mutual Funds $910 $910 ' ($910) Terminal: Circulation $533 $533 ($533) On-Line data bases LA Times 1985-present $3,605 $3,605 $3,605 $0 Business Disc OnLine $6,030 $6,030 $6,030 $0 Literature Resource Center $16,996 $16,996 $16,996 ($0) SIRS $1,350 $t ,350 $1,350 $0 Business Magazine Index $11,150 $0 $11,150 Magazine Index $9,500 $0 $9,500 Reference Center Magazines F $14,500 $0 $14,500 Health Reference Center $8,500 $0 $8,500 SubTotal $145,000 $30,280 $5,708 $3,305 $74 $39,293 $105,707 Contract Services $0 $0 $0 Master Plan Update $0 $0 $0 Planning, Survey & Design $0 $0 $0 Donor Wall $0 $0 CAPITAL OUTLAY $0 $0 Project Improvement Costs $72,000 ADA Retrofits $12,000 $0 $12,000 Donor Wall Installation $10,000 $1,000 $1,000 $9,000 Replace Entry Carpet $18,000 $0 $18,000 Install Compact Shelving $32,000 $0 $32,000 Fixed Asset Acquisition $5,000 $3,053 $1,947 61% Chairs $0 Book Rack $1,544 $1,544 Shelving $0 Cabinet for paper $1,508 $1,508 Sub Total $3,053 $3,053 TOTALS $222,000 $33,333 $5,708 $3,305 $74 $42,346 $178,654 19% R A N C H O C U C A M O N GA PUBLIC LIBRARY Staff Report DATE: November 2, 2000 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF LIBRARY NOISE AND CELL PHONE/PAGER POLICY RECOMMENDATION That the Board review the three possible policies for the use of cell phones and pagers and approve the policy they prefer. BACKGROUND/ANALYSIS Growing patron complaints regarding shrill cell telephone rings, loud voiced conversations and pagers going off in quiet study areas resulted in Library staff developing the attached policies for your review. The first policy attempts to reduce the impact of cell technology while recognizing the rights of cell phone and pager users. After the last meeting, the Board requested a more stringent policy. Attached as the second policy statement are two possible ways of limiting cell phone use within the library. FISCAL IMPACT None. //~pectfully submitted .... Library Director ~ CITY OF RANCHO CUCAMONGA LIBRARY NOISE AND CELL PHONE/PAGER POLICY POLICY NO.: PAGE I OF 2 EFFECTIVE: REVISED: APPROVED: PURPOSE: The purpose of this policy is to provide guidelines goveming noise levels at the Rancho Cucamonga Public Library and the use of cell phones and pagers inside the library building. BACKGROUND: The Rancho Cucamonga Public Library is a dynamic library that offers its users a wide array of services and materials. The Library facility includes unique learning and teaching spaces. To ensure that our users can make the most of all that the Rancho Cucamonga library has to offer, we have developed a noise policy to balance the needs of our users who require quiet study and those who work in a collaborative mode with their fellow learners. FIRST FLOOR: Study Carrels: This area is designated as a Quiet Study Area. Talking in low levels should be kept to a minimum. Due to library user complaints, cell phones and pagers should be switched to a silent signal in this area or turned off. Anyone receiving a call is asked to put the call on hold until they move to an area allowing brief, moderate voice level conversations. Lobby Area and General Seating: · This area is designated as an "active learning area" where students can work collaboratively with each other and with librarians on research projects. Talking in moderate levels is permitted. Cell phones and pagers should be switched to a silent signal, and conversations are to be kept to a minimum, using a moderate voice level. Patrons engaging in lengthy and/or loud phone conversations will be asked to lower their voices or continue the conversation outside. SECOND FLOOR: Children's Room and "Back to Basics" Areas: · These areas are designated as "active learning areas" where students can work collaboratively with each other and tutoring in group sessions takes place. Talking in moderate levels is permitted. Due to patron requests, cell phones and pagers should still be switched to a silent signal, and conversations are to be kept to a minimum, using a moderate voice level. Patrons engaging in lengthy and/or loud phone conversations will be asked to lower their voices or continue the conversation outside. Group Study Rooms: · These rooms are available to Literacy Tutor Student Teams and other library patrons. These rooms are not sound proof. Talking in moderate levels is permitted, as is cell phone use. Technology Center: · Due to patron requests, this room has been designated as a Quiet Work Area. Talking in low levels should be kept to a minimum. Due to library user complaints, cell phones and pagers should be switched to a silent signal in this area or turned off. Anyone receiving a call is asked to put the call on hold until they exit the Technology Center. CITY OF RANCHO CUCAMONGA CELL PHONE/PAGER POLICY POLICY NO.: PAGE 1 OF 1 EFFECTIVE: REVISED: APPROVED: PURPOSE: The purpose of this policy is to provide guidelines goveming the use of cell phones and pagers inside the library building. BACKGROUND: The Rancho Cucamonga Public Library is a dynamic library that offers its users a wide array of services and materials. To ensure that our users can make the most of all that the Rancho Cucamonga library has to offer and in response to the request of our users, we have developed a policy governing the use of cell phones and pagers within the building: · Due to library user complaints, cell phones and pagers should be switched to a silent signal or turned off. Anyone receiving a call is asked to put the call on hold until they exit the Library building. · OR · Due to patron requests, cell phones and pagers should still be switched to a silent signal, and conversations are to be kept to a minimum, using a moderate voice level. Patrons engaging in lengthy and/or loud phone conversations will be asked to lower their voices or continue the conversation outside. R A N C H O C U C A M O N GA ~) U B I~ I C LIBRARY Staff Report DATE: November 2, 2000 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: REVIEW/APPROVAL OF CHANGE OF VIDEO POLICY RECOMMENDATION That the Board review the current fee aspect of video rentals and consider the following changes to the attached video policy: 1) Charge $3 for the new DVD rentals and $2 for older DVD titles 2) Allow promotional opportunities to loan videos at a "2 for 1" rental rate 3) Eliminate fees for borrowing educational videos BACKGROUND/ANALYSIS Staff will be introducing a new DVD loan service to begin in 2001. (See staff report from Librarian I, Jim Balducki). The Friends of the Library have contributed $5,000 to begin the initial collection. In searching for shelf space to display the new collection, staff began an analysis of current media storage and display. Lack of space and insufficient shelving to house existing video collections, much less offer new formats, encouraged staff to explore Iow cost solutions to the current video crowding. One immediate solution is to increase the number of videos borrowed. Staff is proposing two solutions: providing video loan promotions and eliminating fees for educational videos. Promotional: Staff proposes to offer "2 for 1" video bargains each Friday. Designed to increase circulation, increase the foot traffic on Fridays and help solve the video shelving dilemma, the proposal would allow the public to borrow two videos for the price of one. Free educational video rental: This would allow the public to borrow any educational video free of charge. This will result in an increase of circulation for media and a relieving of the shelving problems currently limiting the growth of that collection. FISCAL IMPACT Anticipated loss of approximately $5,000 per year, balanced by the introduction of the new DVD service, anticipated to earn approximately $3,000 in the first year. /'~pecffully submitted, -2- ~ CITY OF RANCHO CUCAMONGA VIDEO/DVD LOAN POLICY I I POUCV NO.: ~11 [!~ EFFECTIVE: PU~OSE: ~e p~ose of this policy is to provide for easy access to appropriate video ~d DVD mmefials for all libr~ bo~owers, while recognizing the right of p~ents ~d gu~di~s to limit ~e materials to which their child or c~ldren have access. SELECTION: Videocasse~es ~d DVD's ~e purchased by the Libr~ for ~e prim~ p~ose of home ente~hment and e~c~ent. ~e Libr~ cu~ently p~chases videos ~d DVD's which ~e rated by the Motion Pict~e Association of ~efica in ~e following categories: G General Audience PG P~ental Guidance - ~is indicates that there ~e pros in the film that may not be suitable vicing for preteens. PG-13 P~emal Guid~ce suggested- not suitable for ~ose ~der 13 ye~s of age. R Restricted - under 18 requires ~ accomp~ying p~ent or adult. WHO MAY BO~OW: Educational Videos~VD's: ~y bo~ower ~th a c~ent R~cho Cucmonga Public Libr~ c~d may bo~ow ~y videocasse~e in the Educmion~ Video collection. Ente~iment Videos/DVD's: · Any bo~ower 18 ye~s of age ~d above wi~ a c~ent R~cho Cucmonga Public Libr~ c~d may bo~ow ~y videocasseae~VD in the Ente~aiment collection. Minors 17 ~d younger must have signed p~ent pemission to be ~lowed to bo~ow Ente~aiment Videos/DVDs. (See Video Con~act below.) Minor Child Video Con~act: It is in accord~ce with the Libra's policy ~at p~ents/gu~di~s m~e their o~ dete~ination wi~ reg~d to a film's suitability for youngsters who might view ~e film. Given the above selection descriptions ~d bo~owing guidelines, p~ents or gu~di~s who desire to allow their minor children access to the entire video collection, including the entertainment collection, must fill out the permission slip or video contract outlined below and present in person for verification of I.D. Rancho Cucamonga Public Library Minor Child Video Contract I have read and understand the rules for borrowing videotapes and the criteria for selecting educational and entertainment materials. I understand the Library cannot accept responsibility for determining appropriate content for my child. I agree to accept responsibility for the selections my child may make and give permission for my minor son/daughter/ward to check out any of the videotapes/DVD's in the library collection, including entertainment videos. Name Phone Address Signature Parent 's/Guardian Child's Name Child's Date of Birth LOAN PERIODS/FEES: Loan periods and fees are based on the type of video borrowed, as outlined below: Entertainment Videos: Loan Period Fee to Borrow Overdue Fee · · New Videos: 3 days $2 $2 per day · Regular Videos: 7 days $1 $1 per day · Special promotions 7 days 2 for $1 $1 per day Educational Videos: · General Educational Videos: 7 days Free $1 per day · Business Videos: 7 days Free $1 per day Entertainment DVDs: Loan Period Fee to Borrow Overdue Fee · New DVDs: 3 days $3 $3 per day · Regular DVDs: 7 days $2 $2 per day · Special promotions 7 days 2 for $2 $2 per day Educational DVDs: · Educational DVDs: 7 days Free $1 per day COPYRIGHT: Videocassettes and DVDs are for HOME USE ONLY. Even performances in "semipublic" places such as clubs, churches, schools, factories, lodges, summer camps or other institutions are PUBLIC PERFORMANCESsubject to copyright control. It is a violation of Federal Law to exhibit prerecorded videocassettes or DVDs beyond the scope of the family and its social acquaintances regardless of whether or not admission is charged. July 24, 2000 Robert - Attached is some of the information I was able to locate regarding DVD players you asked me to research. Based on the information, it appears that DVD technology has not totally been developed by the manufactures and that a format standard has not been established. In "DVD Players: Don't Toss That VCR Yet", it is indicated that sales have skyrocketed as the price of DVD's continues to drop. Movie studios are releasing more and more titles, but the manufacturers have not yet agreed on a format. Pioneer has a version called DVD-RW. Sharp, Mitsubishi Electric and LG Electronics of South Korea call their format DVD-RAM, while Sony and Philips are calling theirs DVD+RW. The article further points out that regardless of the format each player will play the same prerecorded disks. This may be the case as it now exists, however, I'm sure we can all remember the controversies between VHS and Beta video players as well as the Eight Track versus the cassette tape players. Since the price of DVD players are (or soon will be) below $200, and the number of titles available continue to increase, I would suggest we give strong consideration to adding DVD formatted movies to our collection. Christmas is five months away, which should be enough lead-time to purchase and process some of the more popular titles and make them available to our patrons after the holidays. Making this addition to our collection would be in keeping with our attempt to stay on the cutting edge of technology and provide an additional source to the patrons who use our library. Jim Balducki Article 2 http://web4.intbtrac.galegroup.com...n 2 0 A60475514?sw_aep=rancho_main O Rancho Cucamonga Library Gen'l Reference Ctr (Magazine Index) (~) ' Article 2 of 108 ' (~) [] Business Week, March 6, 2000 i3671 pl60H DVD Players: Don't Toss That VCR Yet. (Brief Article) Full Text: COPYRIGHT 2000 The McGraw-Hill Companies, Inc. Since its launch three years ago, the digital video disk has seen its popularity explode like no consumer-electronics product since the compact disk. Prices on players have plummeted to under $200 in the U.S., prompting Americans to buy more than 4 million of them in 1999. The takeoff in Japan has been slower: Only half a million systems were sold last year. But with recordable DVD players just popping up in Japanese stores, interest in the format is rising. Is it time to get rid of your videocassette machine? Better wait a few more years. Some of the same companies that created the original DVD are now locked in a struggle over how to build recordable versions--both for high-fidelity music and for video. Spooked by recent hacker attacks on DVD copy protection, music companies and film studios are looking at DVD with fresh skepticism. Meanwhile, prices are falling on multigigabyte hard-disk drives for both personal computers and PC appliances from companies such as TiVo Inc. and Replay Networks Inc., which could replace VCRs. DVDs will have trouble keeping up on cost and storage capacity, says Van Baker of Gartner Group. Pioneer was the first out the door with a DVD recorder. Launched in December, the player was priced at just above $2,000, with 4.7-gigabyte blank disks selling for about $30 each. The company is cranking out only 10,000 units a month. Other Japanese consumer-electronics giants, such as Toshiba and Matsushita, plan to release versions before the end of this year. But at current prices, the new gizmos won't steal much shelf space from other recorders. "We're not talking about the DVD replacing the VCR yet," says Masami Morishita, manager of Pioneer's video disk-recorder team. The main advantage of the DVD recorder--compared with, say, a personal computer with a huge disk drive--is the ease with which TV programs and home movies can be accessed and edited. For each track you record, an identifying frame is displayed on the TV screen, like an index card. This makes it easy to cut and paste pieces into one track on the disk with a remote control. If your favorite singer, say, shows up in three different programs you've recorded, you can place all those performances side by side on one track. DURABLE. The disks have plenty of space. A blank DVD can hold a full-length film recorded in crystal-clear quality or as much as six hours at lower quality. TiVo and Replay can hold five times as much but aren't meant for permanent storage. "DVDs will be used to record things people want to keep for a long time," says Hiroshi Matsumoto, a DVD sales manager at Toshiba. The film industry fell in love with DVDs as a way of distributing movies. Together, studios have released about 6,000 software titles in the U.S. But their attitude may have I of 3 7/19/00 5:37 PM Article2 http://web4.intbtrac.galegroup.com...n 2 0 A60475514?sw_aep=rancho_main changed somewhat after a gang of programmers cracked the DVD-encryption scheme in December and posted their work on the Internet. The film industry has retaliated with lawsuits. If that fails, experts say, it might dampen studios' enthusiasm for DVD. Even leaving intellectual property aside, however, there's likely to be a bruising format war over DVD recorders. Pioneer's version, called DVD-RW, is being produced by a group of companies that includes Sharp, Mitsubishi Electric, and South Korea's LG Electronics. A rival group, led by Toshiba and Matsushita Electric, has a format called DVD-RAM. Sony and Philips are working on yet another approach, called DVD+RW, which uses a different type of recording technology. Even if all three approaches make it to market, the consumer won't be hurt, manufacturers say, since all three formats will play the same prerecorded disks. But when used in combination with personal computers, the differences could lead to glitches. In other words, DVD recorders have a few more years to spend in the luxury-toy category. Article A60475514 View other articles linked to these subjects: Pioneer Electronic Corp. View 115 Newspaper references V~ 55 Periodical references Pion-~FElectronic Corp. - Products See also 14 other subdivisions Toshiba Corp. View 606 Newspaper references ~ 724 Periodical references Toshiba Corp. - Products See also 48 other subdivisions Video Equipment Industry View 1 Reference Book excerpt ~ 257 Newspaper references ~ 472 Periodical references Video~-~quipment Industry - Market Share See also 49 other subdivisions Videodisc Players View 65 Newspaper references ~ 623 Periodical references Videodisc Players - Market Share See also 63 other subdivisions Business Week, Mar 6, 2000 View other articles in this issue Print, e-mail, and other retrieval options Browser Print -- Full Text -- Reformat for printing (approximately 2 pages) from your browser. from the File menu. To return to InfoTrac, To pr--f~, select print 2 of 3 7/19/00 5:37 PM Article 4 htlp://web4.infotrac.galegroup.co..._4_0_A62920329?sw_aep=rancho_main Rancho Cucamonga Library General BusinessFile ASAP Article 4 of 170 ' [] Consumer Multimedia Report, June 12, 2000 v9 il 1 p3 Mark BRANDED DVD PLAYERS TO HIT $199 BY XMAS. (home video disc players market share)(Brief Article) Full Text: COPYRIGHT 2000 Warren Publishing, Inc. BRANDED DVD PLAYERS TO HIT $199 BY XMAS: Low-end branded DVD players are expected to hit $199 street prices by 4th quarter, while those that already have blown past that mark drop to $98, industry officials said. While $199 price has popped up frequently this year, it has been limited mostly to commodity-driven brands marketed by Ampex, Funai (Sylvania), KLH, Konka, Orient Power (Oritron), Raite. But come 4th quarter, vendors ranging from Pioneer and Toshiba to Thomson are expected to join fray. "The hot price for the 4th quarter will be $199, but the dealer will dictate where it goes," said JVC Consumer Video Gen. Mgr. Jerry Barbera, and his company will "respond" to competition but wofft lead market to $199. Toshiba, which led market to $299 price in 1998, also won't take lead, but "we will defend our market share," Toshiba DVD and Home Theater Audio Product Planning Dir. Craig Eggers said. Pioneer also is said to be readying $199 deck that will carry 18-20% margin, although company declined comment. Wholesale shift to lower entry level price will come in market where average sale price has plunged 36% in last 2 years to $270 range from slightly more than $400, vendors said. So far this year, 58% of DVD players sold have been priced between $199-$299 and 87% under $399, NPD said. Downward pricing spiral has occurred largely without major push by discount chains, which had planned aggressive promotions for 1999 holiday selling season but backed off amid controversy swirling around Warner Home Video's Matrix title. DVD decks encountered problems last fall with playing highly interactive dual-layer Matrix, including freeze-up midway through movie (CMR Nov 1 p4). Leading charge this year is Wal-Mart, which is said to be seeking $98 DVD player for post-Thanksgiving Day promotion. March to $199 also will be dictated, to some extent, by availability of product. While most vendors we polled hadn't experienced any shortages, many said tight availability of standard components such as diodes, resistors and others that are keys to DVD players could change category's complexion by fall. NPD analyst Thomas Edwards projected sales of 10 million units for year, up from 4.1 million in I of 3 7/24/00 3:26 PM · Article 4 htlp://web4.infotrac.galegroup.co... 4 0 A62920329?sw_aep=rancho_main 1999. Some vendors have been less aggressive in estimating sales at 8-10 million units. "The demand continues to grow and the question becomes what will be the reaction of manufacturers if in fact there are any kind of manufacturing constraints," said Larry McKinney, worldwide DVD product management vp at Thomson, which is selling $199 player through RadioShack and others. "With the increasing number of manufacturers for DVD players, is that going to take up all capacity of some these key component guys?" Fears of shortage are fueled largely by fact that many component suppliers are dedicating large percentage of production capacity to fast-selling cellular phones, industry officials said. Worldwide sales of cellular phones are projected at 400 million units worldwide this year, they said. Other dynamic driving lower DVD player prices at rate faster than any previous CE product has been addition of Chinese manufacturers such as Konka and Oritron, which took market by surprise with $199 players last fall. In recent weeks, Taiwan-based Raite also has had $149 player promoted in CompUSA circulars. "I think the China production is obviously filling a gap there and there also has been competition going on between the major Chinese manufacturers," CE executive said. "This put the Korean manufacturers between Chinese and Japanese vendors and made it very hard to compete because of the price compression." As national CE chains and discounters focus on low-cost players, price gap between them and CE specialty retailers is widening to $300 in some cases, Edwards said. "The mass merchants will sell lesser products at low, low prices," he said, "while A/V specialists with better sales forces will sell changers and better performing units like those with progressive scan." DVD player pricing recently dipped to new lows on commodity-driven brands. Circuit City advertised Oritron brand DVD100 at $149.99 while e-trailer 800.eom beat that price by nickel on original Oritron DVD-200 with jog-shuttle dial. Intcmet dealer also carded Konka KD1800 and Sylvania DVL 1000 at $179.94. Latter player is made by Funai, which licensed former Philips brand. Article A62920329 View other articles linked to these subjects: View Linked Documents · Other articles in this issue · SICs in this Article · Subjects in this Article .~ 2 of 3 7/24/00 3:26 PM Article 13 http://web4.in fotrac.galegroup.co... 13_0_A6096554 ! ?sw_aep=rancho_main O Rancho Cucamonga Library General BusinessFile ASAP Article 13 of 170 ' ~ Super Marketing, Feb 18, 2000 p4 Mark Tesco to offer cut price DVD players. (Brief Article) Full Text: COPYRIGHT 2000 Reed Elsevier Business Publishing, Ltd. Tesco is set to rock the British electrical industry by rolling out "tens of thousands" of cut-price digital video disc (DVD) players to 400 of its stores. The DVD-750 model, supplied exclusively to Tesco by British hi-fi manufacturer Wharfedale, has been trialled in only a handful of stores, but Tesco decided on a rollout after a hike in demand from customers following favourable reviews in the consumer press. The players retail at [pounds] 179.99, and were given a five-star rating by What Hi-Fi magazine, whose editor Andy Clough praised their value, given that most DVDs are priced around the [pounds]500 mark. Tesco's decision came just days after it decided to cut the price of CDs in its stores. Top 10 CDs will now be [pounds]9.99 instead of [pounds] 11.99. Some will be available at [pounds]8.99. A buoyant Tesco director, John Gildersleeve, said the company was simply "on a mission to lower prices". He said: "We have already slashed millions of pounds off hundreds of electricals, including TVs, personal computers, CD players, Sony Playstations and mobile phones." City analysts were quick to praise Tesco's decision. One said: "It shows they offer good value." Article A60965541 View other articles linked to these subjects: View Linked Documents · Other articles in this issue · Profiles of Companies in this Article · Investment Reports about Companies · SICs in this Article 1 of 2 7/24/00 3:27 PM Article 4 http://web4.infotrac.galcgroup.com...n 4 0 A58559399?sw_aep--rancho_main Rancho Cucamonga Library Gen'l Reference Ctr (Magazine Index) Article 4 of 108 ' [] PC/Computing, Feb 2000 p43 Mark RIP: The VCR. (DVD players)(Tectmology Information) Thomas Claburn. Full Text: COPYRIGHT 2000 Ziff-Davis Publishing Company In 1956, AMPEX introduced the VKX-1000 (AKA the Mark IV), the first commercial videotape recorder. Its descendant, the now ubiquitous VCR, went on to become one of the most popular consumer electronics products ever. But tape technology just can't keep up with what DVRs (digital video recorders) like ReplayTV and TiVo have to offer-freedom to decide what's on TV and when it plays, among other things. Despite a 28 percent increase in unit shipments this year, the VCR is living on borrowed time. The heir to the throne will be the digital child of the DVR and whatever DVD recording format finally brings archiving to hard disk recorders. Steve Shannon, vice president of marketing for ReplayTV, says that three to five years from now DVRs will come loaded with 300 hours of pay-per-view programming. So much for Blockbuster. According to IDC analyst Kevin Hause, "It's going to take a few years before we see broad replacement of VCRs. However, as consumers become aware of these new platforms, people will be less likely to invest in a ¥CR." Article A58559399 View other articles linked to these subjects: Digital Video Disk View 94 Newspaper references ~ 535 Periodical references Digital Video Disk - Usage See also 53 other subdivisions Vide~--E-quipment Industry View 1 Reference Book excerpt ~ 257 Newspaper references ~ 472 Periodical references Video Equipment Industry - Innovations See also 49 other subdivisions Vide~0-T~pe Recorders and Recording View 383 Newspaper references ~ 2596 Periodical references Video Tape Recorders and Recording - Usage See also 73 other subdivisions PC/Computing, Feb 1, 2000 1 of 2 7/19/00 5:50 PM Article 8 http://web4.intblrac.galegroup.com...n_8_0_A56718593 ?sw_aep~ancho_main O Rancho Cucamonga Library Gen'! Reference Ctr (Magazine Index) (~) ' Article 8 of 108 ' (~) [] Fortune, Nov 8, 1999 v140 i9 p201+ Mark Thou Shalt Buy DVD: Prices of DVD players have plummeted, and disks can now be rented easily. This technology is finally ready for its eloseup. (Features)(includes prices and brief descriptions of some of the DVD products)(Buyers Guide) Mike Himowitz. Full Text: COPYRIGHT 1999 Time, Inc. There's a home theater coming to a TV set near you. No, it's not the kind that requires a dedicated room with motorized curtains and a high-limit Visa card. It's a gadget that hooks up to your regular old TV but plays movies that look and sound like nothing you've seen or heard before. It's called a DVD player, and for years people have been saying that it may do to videotape what the compact disk player did to vinyl records. That's because the basic technology is great: It can reproduce a movie or concert with a visual clarity and audio fidelity that neither tape nor broadcasters can match--and it also plays your music CDs with the same great audio quality. A DVD (which stands for digital versatile disk or digital video disk, depending on which industry type you ask), is a beefed-up CD that can store an entire feature film in digital format, along with multiple sound tracks, subtitles, directors' cuts, shots from multiple angles, and other goodies. If DVD players haven't crossed your radar screen yet, you won't be able to escape them once this Christmas shopping season gets under way. You see, the consumer-electronics industry regards DVD as its hottest new product since the Walkman and thinks Christmas 1999 will be the technology's mass-market breakthrough. The industry is right, for three reasons. First, with more than 20 manufacturers now making DVD players, competition has pushed prices down--way down. You can still spend $2,000 for a high-end player, but this winter you'll find plenty of solid performers on retailers' shelves for $200 to $400. Second, all the major movie studios now issue new releases on DVD as well as videocassette, and they're pumping out scores of back titles every month. This summer the DVD version of The Matrix sold a million' copies--the first disk to hit that mark. And third, major video rental outlets like Blockbuster and Hollywood Video are stocking up on DVDs. Unless you depend solely on the local mom-and-pop video store, DVDs are now as easy to rent as a video. The bottom line: DVDs aren't just for video geeks any more. You can buy a player without breaking the bank, and once you get it home, you'll be able to do something with it. Two years ago a flood of press hailed DVD as the Next Big Thing. One reason it has failed to wow the world up to now is its curious position 1 of 6 77~19/00 5:51 PM Article 8 http://web4.intbtrac.galegroup.com...n 8 0 A56718593?sw_aep-~'ancho_main in the market. DVD machines play videos but don't record them yet. So people who tape TV shows on their VCR aren't likely to replace that machine with a DVD player. And while DVD machines are thought of mostly as movie players, the machine they are likely to displace in many households is the single-pm-pose compact disk player. Indeed, manufacturers are already selling multidisk DVD changers--not because we want five movies on tap, but because that's the way we like to play music CDs. Sales soared this year as prices came down. In the first nine months of 1999, manufacturers shipped almost two million players--pretty remarkable for a machine that didn't exist three years ago. The Consumer Electronics Manufacturers Association predicts total sales of three million units by year-end. Mike Fiedler, Sony's vice president for DVD marketing, says that figure could easily double in 2000. "The market is really ready for this," he adds. "There's a real 'wow' factor at work here." There may also be a wow factor for people like Fiedler, who hope that buyers snapping up DVDs will also want bigger TV screens, better audio-visual receivers, Surround Sound speakers, and other high-margin home-theater goodies. The technology behind all this builds on the past and leaps into the future. Like digital audio, DVD tums a movie or video broadcast into a series of ones and zeros, and bums them into pits on the tracks of a mirrored, 5 I/4-inch plastic disk. A DVD player reads those ones and zeros by bouncing a laser beam off the disk, then converts them into video and audio signals that can be pumped directly into your TV or home-theater system. Now let's take that leap into the future. Whereas music and computer CDs can store 650 megabytes of data--enough for 74 minutes of two-channel stereo sound--DVDs can store more than seven times as much. That's 4.7 gigabytes of information in a single optical layer, or enough for 133 minutes of video. Publishers can double that capacity by adding a second storage layer and quadruple it by using both sides of the disk. DVD-ROM drives for computers use the same technology, making this disk a triple threat that handles video, music, and software applications and multimedia. Over the next couple of years, most PC manufacturers will offer DVD drives as a standard feature. At home, the first thing you'll notice when you check out a DVD is the picture quality. DVD players can generate a 500~line image--twice the resolution of the best VHS videotape. When I hooked up a DVD machine to my 12-year-old TV and popped a copy of Top Gun into the drive, I couldn't believe I was watching the same set; the image was incredibly sharp and stable, with none of the jumpiness, bleeding, shaking, or blurring I'd taken for granted with rented videotapes. That's giving new life to classics like Gone With the Wind and The Ten Commandments, which the studios have remastered for DYD. When I first saw the colors on these classics, I was amazed: Neither Scarlett nor Moses has ever looked this good on a TV screen. And unlike videotape, which degrades with each playing, DVDs are virtually indestructible. Even if you're the 500th customer to rent the DVD of Willy Wonka and the Chocolate Factory, you'll get the same high quality as the first guy did. Audiophiles are in for a treat too. All DVD players can deliver 2 of 6 7/19/00 5:51 PM Article 8 http://web4.intbtrac.galegroup.com...n 8 0 A56718593?sw_aep-~-ancho_main 5.1-channel Dolby digital Surround Sound to high-end audio systems. (For the untweaked, that 5.1 means three speakers in front of the room, two in the back, and a subwoofer for booming bass.) Even if you plug the DVD player in to a plain two-channel stereo system or your TV's audio input, you'll get crisper, cleaner audio. Some players include virtual Surround Sound, which fakes a three-dimensional speaker system on two standard speakers--with varying degrees of success. DVDs are loaded with other cool features that videotape can't match. Many disks offer you the option of seeing a movie or concert from multiple camera angles. Others come with versions dubbed into different languages. (The multilingual champ, by the way, is a remastered version of Jesus, a 1979 production of the Gospel of Luke with sound tracks in English, French, Spanish, Portuguese, Korean, Mandarin, Japanese, and Arabic. That's enough for this evangelical DVD to be understood by half the people on the planet.) One popular feature is dual formats; you can choose to watch the movie in letterbox format, which mimics the width of a big movie screen by sandwiching the picture between two black bands, or have it fill your TV or PC screen, in which case the edges of the picture get cut off. Studios toss all kinds of goodies onto their DVDs: Besides the movie itself, DVDs can provide trailers, documentaries about how the film was made, cast biographies, photos, quizzes, outtakes, and even alternative endings. My favorite is Midnight in the Garden of Good and Evil, which includes an interactive tour of Savannah. And you can control all this from an easy-to-use remote, which also makes fast-forwarding and rewinding easy by enabling you to leap from scene to scene just as you move from one track to another on a music CD. Heck, the remote even makes it easy to program the time into your DVD machine--say goodbye to the flashing 12:00 on your VCR. What's perhaps most amafing about DVD is that it exists in a form consumers can enjoy. The giants of consumer electronics usually spend years and years duking out a new technology, as each company tries to get its standard adopted. This typically makes losers of a bunch of consumers--like the people who bought eight-track tape players in the '70s or BetaMax VCRs in the '80s. This time, rather than release a bunch of incompatible products, ten of the largest players, including Sony, Philips, Matsushita (Panasonic), Pioneer, Toshiba, and Hitachi, got together in 1995 to hammer out an agreement on what DVDs should look like and how they should work. Since then, naturally, there have been some squabbles. A couple of major studios took years to start releasing their movies in DVD format. Circuit City decided to promote a confusing, pay-per-view version of DVD called Divx, which met a well-deserved death in June. But on the whole, the industry has held together. "It's one of the first products in consumer-electronics history where you had unity on the hardware and software from the beginning," says Matt Dever, Pioneer's vice president for home-electronics marketing. Unlike some other technologies, DVD has avoided the chicken-and-egg syndrome--people won't buy players if they can't find movie disks, and studios won't produce DVDs if there aren't enough players. There are now between 3,000 and 4,000 DVD titles for sale at prices ranging from $15 to $30 each. The hottest new titles are available through everyday retailers like Circuit City and Best Buy, while the best selection of older movies is available through Web retailers such as 3 of 6 7/19/00 5:51 PM Article 8 http://web4.infbtrac.galegroup.com...n_8_0_A567185937sw_aep--rancho_main Reel.com and NetFlix.com. Most of us, of course, prefer to rent movies, and until recently, renting DVDs was a problem. But in January, Hollywood Video said that it would stock DVD titles in all 1,300 outlets, and just last month Blockbuster Video announced that it would carry DVDs in 3,800 stores nationwide. Now that those two have signed on, DVD truly is ready for prime time. [SIDEBAR] FORTUNE's Guide To DVD Shopping Two basic rules will help shoppers cut through the clutter of DVD options: (1) More money buys better video and audio, but it's not worth it unless you have a sophisticated audio system or a 50-inch-plus TV screen. (2) Pay only for features that matter to you. Want to play music CDs? Pay for a multidisk changer. Video quality is key? Find one that allows you to adjust color. Audio buff?. Try a player like Sony's DVD-550D, which lets you tweak the sound to match your speaker size and placement. What Makes DVD Special DUAL-SCREEN FORMATS DVDs handle both "letterbox" format, which stretches the picture, and the standard 4:3 format, which fills the average screen. RANDOM ACCESS Just like a music CD player, a DVD machine lets you skip from track to track or scene to scene. A disk's main menu usually offers an index of scenes. You can even bookmark a scene, to remember where you left off. MULTIPLE SOUND AND SUBTITLE TRACKS Using these tracks, studios can dub in various languages, offer a cut in which the director explains why he made his choices, and even provide--gee, great--karaoke versions. ADDITIONAL MATERIAL DVDs have so much storage space that they can offer a lot more than just the movie itself. Some disks offer trailers, documentaries about the making of the film, photos, quizzes, alternative endings, and outtakes. Some even offer wallpaper for your PC and Web links that allow you to connect to a movie's Website while you're watching. That's multimedia! MULTIPLE VIEW1NG ANGLES Directors often shoot the same scene from different angles. On some DVDs you can view up to nine different shots. The Ghostbusters DVD uses this feature to show how a scene looks before and after special effects are stripped in. Hot Hardware The models below offer a range of options, from the basics--which are enough for most of us--to higher-end machines with really cool features. We're showing list prices, but you'll likely pay less. Model Price Philips/Magnavox DVD825AT $250 Features 4 of 6 7/19/00 5:51 PM Article 8 htlp://web4.infotrac.galegroup.com...n_8_0_A56718593 ?sw_aep=rancho_main One of the lowest-priced offerings from a major manufacturer, this model has all the basic DVD features and internal software that's upgradeable. Toshiba 8D-2109 $299 [Features] Good basic DVD with a few higher-end features, including component video output for high-end monitors and a 4X digital zoom to enlarge images. Sony DVP-S530 $399 A nice blend of features, including a remote-control dial that lets you adjust the speed of fast forward and slow motion, a Dolby digital decoder, easy screen setup, virtual Surround Sound, and a universal remote that will also control your TV and VCR. Toshiba SD6109C $800 For state-of-the-art sound without the hassle of a component system, consider this DVD player. Toshiba has included a 50-watt, 5.1-channel Dolby digital receiver and an AM/FM tuner. Just hook it up to your speakers, and you're ready to go. Sony DVP-CX850D $999 This DVD jukebox is great if you're a couch potato with a big CD collection. Thanks to this unit's 200-CD changer, you'll never have to get up again. Its slick onscreen catalog lets you find the disk of your choice in just seconds. Pioneer PDV-LC10 $1,545 Closed, this sleek-looking portable isn't much bigger than a jewel case; open it up and you'll find a deluxe player with a bright seven-inch screen. It makes for great airplane movie watching; when you land, just plug it into a regular TV. Need More Info? Check Out These Websites Not surprisingly, the best place for reliable information about DVD players and disks is the Web. Here are some of the top sites. A simple Web search will uncover.many others. (www.dvddemystified.com) DVD Demystified: Author Jim Taylor is the official keeper of the Internet's DVD FAQ. He's also got great links to other sites. (www.unik.no/-robert/hifi/dvd) Robert's DVD Info: Updated regularly, this site includes the latest news about new DVD players and releases. (www.widescreenreview. com) Widescreen Review: If you're serious about home theater, you need to check out this comprehensive e-zine. (www.dvdreview.com) DVD Review: This online magazine has the latest news about DVD movie releases, equipment, and speculation about what features might be next. (www.thedvdlist.com) The DVD List: Movie buff Jeff Phillips hms this site, which has the Web's most comprehensive list of new DVD releases. Bits: This is a great site for news and (www.digitalbits.com) Digital 5 of 6 7/19/00 5:51 PM Article 8 http://web4.inlbtrac.galegroup.com...n_8_0_A56718593 ?sw_aep=rancho_main well-written reviews of new DVD titles. Article A56718593 View other articles linked to these subjects: Digital Video Disk View 94 Newspaper references Vi~ 535 Periodical references Digital Video Disk - Purchasing See also 53 other subdivisions Videodisc Industry View 64 Newspaper references ~ 86 Periodical references Videodisc Industry - Products See also 29 other subdivisions Fortune, Nov 8, 1999 View other articles in this issue Print, e-mail, and other retrieval options Browser Print -- Full Text -- _Reformat for printing (approximately 5 pages) from your browser. To pnnt, select print from the File menu. To return to InfoTrac, use the back function of your browser. Acrobat Reader -- Full Text -- Retrieve for viewing and printing from AcrobatTM Reader. Please a o~lb--~-~few minutes for the retrieval operation to complete 'E-Mail Delivery -- Full Text -- We will send a plain text version of this item to the e-mail address you enter (e.g. bettyg~library, corn). E-Mail Address:[ I Subject (defaults to [ title): [ Submit E-mail Request Article 8 of 108 ' Copyright © 1999, Gale Group. All rights reserved. Gale Group is a Thomson Corporation Company. 6 of 6 7/19/00 5:51 PM ~ A C H O C U C ^ M O N G A PUBLIC LIBRARY Staff Report DA[E: November 2, 2000 10: President I-Iowdyshell and Members of the Library Board of lrustees FROM: Deborah Kaye Clark, Library Director SUBJECT: RECOMMENDATION TO PRODUCE A LIBRARY TELETHON ON AN EVERY-OTHER-YEAR BASIS Recommendation: That the Library Board support the Library Foundation and staff's recommendation to move the production of the Library Telethon to an every-other-year basis, with the next Telethon to be scheduled for 2002. Background: Over the past several years, Library Staff have discussed the possibility of holding the Library Telethon every other year, rather than annually, due to the enormous workload generated by this event. These discussions have accelerated this year, due to the status of the bookmobile project. The original concept in the timing of this project was as follows: Order the vehicle on July 1,2000, Hire staff by October 30, 2000, Have the bookmobile on the road by February 2001. This project was supported enthusiastically by two grant awards, one received by the State for staffing, the other still pending from the Federal government to purchase the vehicle. This grant award of $180,000 is not yet approved. One of the conditions of this award is that no action can be taken to purchase a vehicle prior to approval of the funds. Originally, a "drop dead" award date was given of October 6, 2000. That date has come and gone and the word is that the Bill carrying our bookmobile has been "mired in politics". Since the amount involved is $180,000 (the sum of approximately four Library Telethons!) staff is unwilling to walk away from this potential grant or to take any action that will jeopardize the award of funds. At the same time, the Library Director believes that going into a fund raising campaign with nothing physical to show for last year's campaign--and no date of when the project will begin--is not a good fund raising practice. Therefore, staff believes that the time is ideal to move to an every other year basis for the Library Telethon, with the next Telethon to be held in March/April of 2002. The increased time line for planning will allow us to follow up on the exciting idea recommended by Board Member, Ray Wimbedey, that we conduct a Web based telethon in conjunction with our cable broadcast. This year extension for planning will allow us to move forward on what I think is an intriguing concept. Fundraising will still take place this year, and the Foundation will be asked to discuss projects they would like to take on to help raise funds for key library programs, including Literacy and Back to Basics. Financial Impact: Since the Library Foundation budget is always submitted based on the prior year's income, there will be no impact on this year's operating/expenditure budget except for the elimination of approximately $8,000 in costs to produce a 2001 Telethon. (~pectfully Submitted, Deborah Kaye CIt,~ Library Director -2- PUBLIC LIBRARY SlaffReport DATE: November 2, 2000 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF REQUEST TO CLOSE FOR IN-SERVICE TRAINING ON FRIDAY, DECEMBER '15, 2000 RECOMMENDATION That the Board APPROVE CLOSING THE library on Friday, December 15, allowing Library Staff to conduct a full 8 hour in-service training session for full and part time employees. BACKGROUND/ANALYSIS In 1998, the Library Board approved the concept of closing two days during the fiscal year to conduct in-service training for full and part time employees. Staff recommends December 15, a Friday, for this years in-service training. Fridays are traditionally our lowest circulation day. December 15 is also close enough to the holidays to be one of our lowest circulation time frames. The content of this years program was determined by staff, based on a survey of training needs for the organization. Covered in the session will be cross training for Divisions, a session on customer service from a strictly library point of view, Division Meetings and Emergency Training on how to handle common building problems (alarms, elevator upsets, flooding, etc.) FISCAL IMPACT None. Schedule A REVENUE REPORT FINES MEDIA LIBRARY REF Oct-00 & FEES RENTALS SALES SERV. 02-Oct $323.50 $183.80 $0.00 $0.00 03-Oct $443.51 $133.45 $0,00 $2.15 04-Oct $366.13 $162.48 $0.00 $0.75 05-Oct $311.84 $188.05 $0.00 $2.00 06-Oct $106.35 $235.09 $0.00 $0.00 October 7 & 8 $529.75 $363.31 $2.78 $3.00 09-Oct $407.00 $224.70 $0.00 $2.00 10-Oct $456.14 $161.78 $0.00 $6.00 11-Oct $341.80 $178.48 $2,78 $4.00 12-Oct $347.54 $202.79 $0.00 $0.00 13-Oct $213.00 $167.56 $0.00 $4.00 October 14 & 15 $855.92 $292.20 $0.00 $0.00 16-Oct $858.62 $179.89 $21.78 $1.00 17~Oct $345.95 $165.98 $0.00 $0.30 18-Oct $432.21 $172.51 $0.00 $0.00 19-Oct $437.99 $196.83 $0.00 $2.00 20-Oct $240.74 $208.17 $0.00 ' $0.00 October 21 & 21 $714.09 $400.96 $0.00 $0.00 23-Oct $586.25 $182.89 $0.00 $7.87 24-Oct $332.70 $125.59 $0.00 $4.00 25-Oct $453.78 $190.29 $0.00 $0.00 26-Oct $277.38 $152.07 $0.00 $0.00 27-Oct $318.72 $231.58 $0.00 $0.00 October 28 & 29 $641.27 $382.68 $0.00 $20.00 30-Oct $533.25 $0.00 $0.00 $0.00 31-Oct $320.15 $74.26 $0.00 $1.00 $10,428.57 TOTALS: $9,168.57 $5,157.39 $27.34 $60.07 October 99 TOTALS $8,671.52 $4,868.43 $80.65 $103.60 % CHANGE 6% 6% -66% -42% 2000/01 Rev 10/2000 Rev $14,413 $13,724 TOTAL LIBRARY INCOME 2000/01 Proj: Daily Average Fines $327.45 $325.77 Daily Average Media $211.80 $169.97 Daily Average Sales $1,14 $0.00 Daily Average Ref. Fees $2.46 $8.49 DAILY TOTALS $542.85 $504.23 GAIN/LOSS ON PRO J: $1,197 Item C-5 TELETHON 2000 Pre Schools Magic Event Friday Saturday Saturday Sunday After Analysis of Bidding Pledge Word Pay Night Afternoon Evening Afternoon Event Redeemed Pledges 106 16 -90 20 33 41 49 67 19 Dollar Amount of Pledges $38,109 $7,422 ($9,090) $1,011 $1,905 $2,225 $2,466 $3,866 $1,845 Unredeemed Pledges Number of Pledges 0 8 2 2 8 4 I Dollar Amount $0 ($195) $150 $25 $220 $140 $100 # of % of Dollars % of Pledges Pledges Pledged Value Telephone Pledges 190 50.7% $10,462 16.2% In person Pledges 20 5.3% $1,011 1.6% Prepledges 106 28.3% $38,109 59.0% School Pledges 16 4.3% $7,422 11.5% Friends Matching Funds 0.0% $5,081 7.9% After Event Pledges 18 4.8% $1,845 2.9% Unredeemed Pledges 25 6.7% $635 1.0% Total Pledges 375 $64,565 100% Magic Word Pledges 90 24.0% $9,090 14.1% Break Out of Costs/Revenues Expenditures Revenues Profit/Loss 2000 Telethon Mail Out Costs/Advertising $917 $43,531 Prepledge Donors Reception $651 Broadcast Event $10,838 Production $10,105 Food, Supplies, Other $424 Costs of Maintenance Crews at Over time pay $7,500 Costs of HVAC/Lighting to operate City Hall $1,200 Costs of part time Library staff at straight time $2,200 Thank You Party $812 $1,845 Donor Awards $1,130 TOTAL EXPENSES $24,940 $56,214 $31,274 Hard costs not accounted for: Costs from GTE to provide Phone Bank N/A Soft Costs not included: Staff costs for Library personnel in planning Schedule B BALANCE SHEET October FY 200012001 Revenues Earned Projected Loss/Gain Fines & Fees $30,722 $39,092 ($8,371) -21.4% Media Rentals $22,616 $20,396 $2,220 10.9% Sales $45 $0 $45 Technology/Print Fees $3,194 $4,998 ($1,804) -36.1% Information Services Fees $237 $756 ($519) -68.7% Direct Loan $8,097 $7,500 $597 8.0% Totals: $64,911 $72,742 ($7,832) -10.8% Part Time Salaries Spent Projected Loss/Gain $98,092 $131,572 $33,480 Balance for Year through October $25,648 Item C-A EXECUTIVE SUMMARY OF STATISTICS Circulation/Library Visitors: The monthly circulation shows a dip of-l% while the overall annual circulation continues at 0% change. The number of new patrons registered this month has dropped 15% below the figure from last year at this time. The number of library visitors has also declined by 7%. Data Base Search: Data base searching is up, reflecting the start of the school year. You will remember that there is a lag of one month in reporting these figures. Therefore, the cumulative total we show is a reflection of the use from July through September. Information Questions: Information questions are up 7%, courtesy of a substantial increase in the number of questions received through the Children% Department. Children's Programs: Once again we show a hefty increase in the number of youngsters participating in children's program. New for the first time this month is the Families for Literacy storytime. A once a month event, the storytime brings approximately 50 participants enjoying crafts, stories, songs and poems. Overall, children's attendance is up 8% for the year and a whopping 21% for the month. Technology Center Visitors: Overall, we continue a 5% increase in growth for the year. Literacy Student/Tutor Pairs: We have 38 active teams currently meeting on a regular basis. We have 8 learners waiting to be matched to tutors and another 3 students waiting to be assessed to see if their reading levels make them appropriate for the program. '~l~ese numbers are some of the highest we have had in the program. We have also made several breakthroughs in terms of the learning of our students. This reflects on the fact that the program is now nearly 5 ~,ears old. Iti~ms Classified: We had a slow start this year, but are gaining on adding materials into the collection. Volunteer Hours: We still show a strong increase in volunteer hours, due to the Back to Basics program and an increase in tutoring hours for Adult Literacy. STATISTICS Oct 2000 Oct 1999 FY 2000101 Y 99~2000 Days Open 31 31 120 117 Items Borrowed 59,901 60,470 219,600 220,290 Average Daily 1,932 1,951 1,830 1,883 % Change -1% 0% Patrons Registered 957 1,125 3,633 3,794 Average Daily 31 36 30 32 % Change -15% -4% Information Questions 9,039 8,443 32,256 29,817 Average Daily 292 272 269 255 % Change 7% 8% Library Vlsltom 34,266 36,958 125,415 124,252 Average Daily 1,105 1,192 1,045 1,062 % Change -7% 1% Data Base Searches N/A N/A 5,066 N/A In Library N/A N/A 4,418 N/A Remote N/A N/A 648 N/A % of Remote Use N/A N/A 12.8% N/A Children's Program Attendance 1,033 856 3,592 3,336 # of Sessions 36 36 112 124 % Change 21% 8% Technology Center Visitors 917 883 3,413 3,255 % Change 4% 5% Adult Literacy Tutor Teams 38 Students Waiting for Tutors 8 Items Classified 1,849 1,795 6,538 7,678 % Change 3% -15% Volunteer Hours 600 442 2,596 1,917 % Change 36% 35% ADULT SERVICES Information Questions 5,827 6,027 22,787 21,314 Average Dally 188 194 190 182 % Change -3% 7% Programs/Classes Attendance 15 20 50 32 # of Sessions 1 2 3 3 Aver. per session 15 12 27 12 Tours/Group Visits Attendance 0 45 25 100 # of Sessions 0 2 1 5 Aver. per session 0 23 25 20 CHILDRENS SERVICES Information Questions 3,212 2,416 9,469 8,503 Average Daily 104 78 75 73 % Change 33% 11% Toddler Time 163 188 384 330 # of Sessions 8 8 18 14 Aver. Per session 20 24 21 24 Preschool Storytlme Attendance 188 240 928 1,275 # of Sessions 8 16 38 66 Aver. per session 24 15 24 19 Afterschool Storytime Attendance 103 156 549 772 # of Sessions 4 8 20 29 Aver. per session 26 20 27 27 Family Storytime Attendance 231 0 620 0 # of Sessions 8 0 25 0 Aver. per sess;on 29 0 25 0 Special Events Program Attendance 18 30 411 457 # of Sessions 1 I 3 9 Aver. per session 18 30 137 51 Back to Basics Tutoring Sessions 244 200 488 400 # of Sessions 4 4 8 8 Aver. Per session 61 50 61 50 Families for Literacy Storytime 50 0 50 0 # of Sessions 1 0 1 0 Aver. per session 50 0 50 0 Group Visits to Library Attendance 36 42 162 102 # of Sess;ons 3 3 8 6 Aver. per sess;on 12 14 20 17 School Visits by Staff 50 0 50 0 # of Visits 1 0 1 0