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Home My WebLink About2000/05/04 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on May 4, 2000, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:00 p.m. and President Howdyshell led the pledge of allegiance. Present were Boardmembers Dredd Lee and Womack. Also present were Deborah Clark, Library Director, Robert Karatsu, Principal Librarian and Vivian Garcia, Administrative Secretary. MOTION: Movedby President Howdyshellto moveitemFl with Ed Bielucke, prior tothe Consent Calendar, seconded by Boardmember Dredd Lee. Motion carried 3-0-2 (with Bradshaw and Swistock absent). B. COMMUNICATIONS FROM THE PUBLIC B1. Ed Bielucke, III, Assistant Instructor with Chaffey College, requested the Board consider placing a plaque in front of the Rancho Cucamonga Public Library, in remembrance of the new millennium with wording written by him bearing his name. Oral presentation by Ed Bielucke. Ed Bielucke presented the wording he would like in a plaque to be placed at the Library entrance to the Library Board. Deborah Clark, Library Director, stated that there is a policy in place for the City, governing plaque placement and the request would be forwarded to the City Manager's Department. C. CONSENT CALENDAR Cl. Approval of Minutes: March 2 and April 6, 2000. MOTION: Moved by Boardmember Womack to approve the minutes, seconded by Boardmember Dredd Lee. Motion carried 3-0-2 (with Bradshaw and Swistock absent). D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status Report: oral report presented by staff. Library Board Minutes May 4, 2000 Page 2 Deborah Clark, Library Director, stated that the Library made approximately $490 at the fundraiser night at McDonald's on April 13. Staff is in the planning stage for the Thank you party for Telethon 2000. Deborah Clark, Library Director, stated that Robert Karatsu had been accepted at the Institute on the 21 st Century Librarianship for Summer 2000. Robert Karatsu, Principal Librarian, stated that staff had attended the Rancho Cucamonga Council PTA to accept a special award for the Library. Deborah Clark, Library Director, stated the theme for this year's Summer Reading Program will be "Surf's Up" at the Rancho Cucamonga Public Library, and the children's reference counter will be transformed into a surf shack. The three reading levels are Starfish, Dolphins and Sharks. Deborah Clark, Library Director, stated that Rosie Manela received the Employee of the Month Award for the City of Rancho Cucamonga for the month of May. D2. Budget Report: presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget sheets with the Library Board. D3. Proposed Budget for 2000/2001: Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, updated the Board on the proposed budget process. D4. Telethon 2000: oral update by staff. Deborah Clark, Library Director, stated that over 97 percent of the pledges have been paid for Telethon 2000. A total of over $61,000 has been received. D5. Request for approval to close the Library on Friday, June 9th, to provide and in-service training session: oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that staff would like to close the Library on Friday June 9th or 16th for an in-service training for staff on "Mission and Goals". Also, staff will use the time to prepare for Telethon 2000 thank you party that evening at the Library. MOTION: Moved by President Howdyshell to close the Library for in-service training on either Friday June 9th or 16,h depending on the availability of the trainer, seconded by Boardmember Womack. Motion carried 3-0-2 (with Bradshaw and Swistock absent). Library Board Minutes May 4, 2000 Page 3 E. BOARD BUSINESS El. Update on Master Plan process: Oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that staff has a meeting scheduled with Jack Lam, City Manager, Brad Buller, City Planner, and Larry Henderson, Principal Planner next week. a. Joint meeting with City Council. Deborah Clark, Library Director, stated she would be able to update the Board after the May 7'h election. E2. Update on the Library Cards to Second Graders in elementary schools. Oral report by Renee Tobin, Children's Services Supervisor. Renee Tobin, Children's Services Supervisor, gave an oral report to the Library Board regarding her decision to use the bookmobile project as an opportunity to expand the card program to all grade levels. E3. California Legislative Day: Opportunity for participation. April 24 & 25th. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral report to the Library Board on the trip to Sacramento and the participation of two student lobbyists. E4. Determination of date and location for Regular Meeting of July. Oral report by Deborah Clark, Library Director. MOTION: Moved by President Howdyshell to cancel the July 6th Library Board Meeting and for Boardmembers to be available for the joint meeting with the City Council, seconded by Boardmember Womack. Motion carried 3-0-2 (with Bradshaw and Swistock absent). F. IDENTIFICATION OF ITEMS FOR NEXT MEETING FI. Reading Clubs for Adults. F2. Draft agenda on topics to be covered from Library Boardmembers for their joint meeting with City Council. Library Board Minmes May 4, 2000 Page 4 F3. In-service Day F4. Donor Wail G. ADJOURNMENT MOTION: Moved by President Howdyshell to adjourn, seconded by Boardmember Dredd Lee. Motion carried, 3-0-2 (with Bradshaw and Swistock absent). Meeting adjourned at 7:48 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: September 7, 2000 per the present Library Boardmembers