HomeMy WebLinkAbout1995/08/03 - Agenda Packet - Library Board of Trustees LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
First Thursday
7:00 p.m.
August 3, 1995
Civic Center
Council Chambers
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Rex Gutierrez, Mayor Pro Tern
Paul Biane, Councilmember
James V. Curatalo, Councilmember
Diane Williams, Councilmember
Boardmembers
Robert Howdyshell, President
Laura J. Muna-Landa, President Pro Tem
Gina Gregory, Boardmember
Edward E. Swistock, Boardmember
PAGE
of Library Trustees Agenda 1
Board
Regular Meeting, August 3, 1995
A. CALL TO ORDER
1. Roll Call: Howdyshell __., Gregory
Muna-Landa __., and Swistock__
B. PRESENTATIONS/ANNOUNCEMENTS
1. Administration of Oath of Office - Oaths of Office will be
administered by the Honorable Mayor Bill Alexander. Oath to be
administered to:
Rebecca Davies, new appointment to fill term vacated by Jacqueline
Bolda, June 30, 1996.
Edward Swistock, PE., reappointment to June 30, 1998.
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Board at one time
without discussion. Any item may be removed by a Boardmember or
member of the audience for discussion.
1. Approval of Minutes: July 5, 1995 1
2. Approval of proposed bylaws for the Rancho Cucamonga Public 6
Library Board of Trustees.
D. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Approval of proposal to allow all schools in the Rancho Cucamonga 10
Public Library service area free dial-up access to Magazine Index
component.
2. Library status report: oral report presented by Library Staff.
PAGE
Board of Library Trustees Agenda 2
Regular Meeting, August 3, 1995
3. Summer Reading Program update: oral report presented by R~nee
Tobin, Librarian II.
4. Budget report: presented by Deborah Clark, Library Manager. 11
Recommendation: appointment of special fund-raising Task Force,
a combination of interested Boardmembers, staff and members of the
Friends of the Library.
5. Review of the Library Plan of Service: Where we are, where we're
going: presented by Deborah Clark, Library Manager.
6. Report on Telecirc dial-out function and proposed consideration of 19
elmination of term "Interim" in the official library name.
Presentation by Library Staff.
E. BOARD BUSINESS
The following items have been requested by the Board of Library
Trustees for discussion. They are not public hearing items, although the
President may open the meeting for public input.
1. Follow up on goals distributed by President Howdyshell at the March
meeting.
Report on the progress of developing the Business Friends of the
Library: presented by Robert Karatsu, Principal Librarian.
2. Report fxom staffon progress on Defining Basic Service: presented
by Deborah Clark, Library Manager.
3. Follow up on the joint meeting of the Council and Board,
Wednesday, April 12.
4. Update on local history grant application: presented by Deborah
Clark, Library Manager.
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Board of Library Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
PAGE
' Board of Library Trustees Agenda 3
Regular Meeting, August 3, 1995
G. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Board of
Library Trustees. State law prohibits the Board from addressing any
issue not previously included on the Agenda.
H. ADJOURNMENT
I, Vivian Garcia, Library Administrative Secretary of the City of Rancho
Cucamonga, hereby certify that a true, accurate copy of the foregoing
agenda was posted on Thursday, June 29, 6:00 p.m., 1995, seventy-two
(72) hours prior to the meeting per Government Code 54953 at 10500
Civic Center Drive.
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on Thursday, July 6, 1995, in the
Council Chambers of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga,
Cali£omia. The meeting was called to order at 7:02 p.m. and the pledge o£ allegiance was led by
President Howdyshell. Present were Boardmembers Gregory, Muna-Landa and Swistock.
Also present were: Diane Williams, Councilmember, Paul Williams, Friends of the Library,
Rebecca Davies, Deborah Clark, Library Manager, Robert Karatsu, Principal Librarian, Renee
Tobin, Children s Supervisor and Vlvlan Garcla, Adm~mstrat~ve Secretary.
B. CONSENT CALENDAR
B1. Approval of minutes: April 12, 1995 (Special Meeting) June 1, 1995
MOTION: Moved by Boardmember Swistock, seconded by Boardmember Muna-Landa. Motion
carried 4-0.
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library status report and budget update: oral report presented by Library Staff.
Deborah Clark, Library Manager, presented an oral status report on the library referring to handouts
Item Cl.
In regard to the budget, Deborah Clark, Library Manager, stated that the budget package on Item C. 1
shows estimated balance for 1994/95. When stafftalked with the Finance Department last week and
this week, Staffwas told that the "close-out" figures for the end of the fiscal year will not be available
until August.
In a review of the month of June, Deborah Clark, Library Manager, stated that media rentals are up.
Rentals went up from $130 per day, to a high of $218. Helping to promote circulation, there are over
1,100 children enrolled in the Summer Reading Program.
Library Board Minutes
July 6, 1995
Page 2
Robert Karatsu, Principal Librarian, stated that all the CD ROM's are out for the public to use. Some
of the items available are L.A. Times going back to 1990, Thomas Manufacturers Register and the
American Business Disc resource.
Robert Karatsu, Principal Librarian, stated that overall circulation for the month was down
approximately 12 percent. However, circulation of the CD's and the videos have gone up almost 25
percent fi.om last month. For the first time in about three months, more of the children's materials
have been checked out than adult.
C2. Report on progress to provide Internet access: oral report presented by Robert Karatsu,
Principal Librarian.
Robert Karatsu, Principal Librarian, stated that before he left on vacation he met with Dan Watters
of the Sheriffs Department and with Bob Trammell, Data Processing Manager, regarding ideas on
offering access to the Intemet to the public. Dan Watters has been researching on the costs of
hardware, software, phone lines and where the equipment will be placed. Staff is still in the
discussion stage.
C3. Creation of the Rancho Cucamonga Public Library Foundation: proposal presented by
Deborah Clark, Library Manager, with recommendation to approve bylaws and articles of
incorporation.
Deborah Clark, Library Manager, stated that part of the Plan of Service for this year calls for the
creation of a Foundation. This is the first stage which staff has proposed for the Board's review
which are bylaws and articles of incorporation which have been review by the attorney.
President Howdyshell asked what the process will be once the Board approves this.
Deborah Clark, Library Manager, stated that once this is approved, staffwill begin filling out all the
state and federal forms, including tax identification numbers and employee identification numbers.
The process to complete takes two months. Next month, staff will have for the Board
recommendation for forming the Foundation Board.
MOTION: Moved by President Howdyshell, seconded by Boardmember Muna-Landa. Motion
carried 4-0.
C4. Presentation on the Collection Agency: oral report presented by Karen Schneiderwent,
Circulation Supervisor, with recommendation to approve moving to second stage collections and to
alter current registration process to require two forms of patron identification.
Library Board Minutes
July 6, 1995
Page 3
Deborah Clark, Library Manager, stated that due to family illness, Karen was unable to be present
tonight.
Deborah Clark, Library Manager, reviewed with the Library Board handout packet, Item C.4,
reviewing where staff is currently with the collection agency, what Phase One involves and what
Phase Two would provide. The proposal before the Board is that the Board approve staffto negotiate
to provide Phase Two collection services.
Wanda H. Weldon of Weldon and Associates reviewed the Phase Two collection process with the
Board.
Deborah Clark, Library Manager, stated staff is also recommending that two forms of identification
be required to receive a library card along with the presence of photo I.D. Patrons with only one
form or no photo will be limited to two items, no media until the library card is received at their
address in the mail.
MOTION: Moved by Boardmember Swistock to approve the memo issued by staff regarding
Phase Two collection and alter the registration process to require two forms of patron identification
with the added provision that Phase Two be given a 12 month trial, seconded by Boardmember
Gregory. Motion carried 4-0.
D. BOARD BUSINESS
D 1. Report on the progress of the Friends of the Library Bookstore and presentation of check:
presented by Bookstore Manager, Paul Williams.
Paul Williams, Friends of the Library, presented to the Library Board a check for $10,000 and a
check for $500 for the Summer Reading Program.
Paul Williams passed out a handout showing the Library Book Store receipts for June and also a
spreadsheet on the volunteer hours put in by each volunteer since their opening in February.
Boardmember Swistock requested that a letter from the Library Board of Trustees be sent to the
Friends of the Library thanking them.
President Howdyshell requested that staff have a picture taken at the Library with the check
presentation to be placed in the Grapevine.
D2. Follow up on goals distributed by President Howdyshell at the March meeting.
Library Board Minutes
July 6, 1995
Page 4
Boardmember Laura Muna-Landa stated that staff will be having meetings on Defining Basic
Services.
Deborah Clark, Library Manager, suggested that this item be combined with D4. Staffhas issued
a memo (Handout - Item #D.4) to all staff for meetings on Defining Basic Services starting next
week. Staff will report back to the Board next month.
Boardmember Swistock stated he, Deborah Clark and Robert Karatsu will be meeting next Friday
to discuss ways to get the business community involved. As an agenda item for next month's
meeting, the question he would like everyone to think about is, "How can we market ourselves in
the business community, so we both benefit from that relationship?"
D3. Follow up on the joint meeting of the Council and Board, Wednesday, April 12th.
Boardmember Muna-Landa stated follow up needs to occur regarding the fundraiser at the Quake's
stadium. Boardmember Swistock stated that he thought the idea was to use the facility for a
fundraising event.
Deborah Clark, Library Manager, stated staff will inquire what is needed to find out about
sponsorship of the Quakes. Then when the Foundation and the fundraising plan is created, the
Foundation can work towards a major event, later on, using the facility.
Boardmember Swistock stated that in reviewing the minutes, the agenda items are 1) using the
Epicenter facility as a fundraiser, 2) approaching the Community Services Department to see how
they could assist the Library in fundraising, and 3) approaching the Church to the south of the
Library to see if they would be interested in sharing cost in allowing us to use their parking lot.
Deborah Clark, Library Manager, stated staff had talked with Bob Dominquez about this issue of
parking, in which he expressed concerns about off site parking.
D5. Report on current Commission practices within the City regarding election of officers and
request by staff for direction.
Deborah Clark, Library Manager, introduced the new Boardmember appointed by Council last
evening, Rebecca Davies.
Boardmember Swistock recommendation for staffis to have an agenda item next month stating that
election of officers will take place in the fiscal year, July 1 of every year with the next election to
take place July 1, 1996.
Library Board Minutes
July 6, 1995
Page 5
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Boardmember Swistock requested that staff update the Board on the letter to Kevin Start
inviting him to our Library and/or a mutual time the Board could meet with him. Also, an update
of the grant for local history projects.
F. COMMUNICATIONS FROM TItE PUBLIC
No communications were made from the public.
G. ADJOURNMENT
MOTION: Moved by Boardmember Swistock, seconded by Boardmember Mana-Landa to adjourn
to August 3, 1995 at 7:00 p.m. Motion carried, 4-0. The meeting adjourned at 8:19 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: August 3, 1995
TO: President and Members of the Library Board of Trustees
Jack Lam, A1CP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF PROPOSED BYLAWS FOR THE BOARD OF LIBRARY
TRUSTEES
RECOMMENDATION
Approve proposed Bylaws governing the actions of the Rancho Cucamonga Public Library Board of
Trustees, including the establishment of annual meeting to address election of officers.
BACKGROUND/ANALYSIS
The attached bylaws are an accumulation from two sources:
1 ) Recommended bylaws from "Toolkit for Library Trustees", published by the California Library
Trustees organization
2) Actions passed by the Board of Trustees over the past year.
These bylaws will establish annual meeting date, confirm that all procedures conform to the Brown Act
and generally provide a written structure to pull together actions passed by the Trustees over the past
year.
FINANCIAL IMPACT:
None.
ctfully submitted,
Deborah Kaye oC~a~.~
Library Manager
LIBRARY BOARD BYLAWS
ARTICLE I NAME
This organization shall bc called "Thc Rancho Cucamonga Public Library Board of Trustees"
existing by virtue of the provisions of City of Rancho Cucamonga Ordinance #$20 and Chapter 5
of the Education Code for the State of California, cxereising thc powers and authority and
assuming the responsibilities delegated to it under thc said statute.
ARTICLE II OFFICERS
Section 1. Thc officers shall be a President and a Vice President elected from among the
members at the annual meeting of the board.
Section 2. Officers shall serve a term of one year from the annual meeting at which they are
elected and until their successors are duly elected.
Section 3. The President shall preside at all meetings &the board, authorize calls for any
special meetings, appoint all committees, execute all documents authorized by the board, serve as
an ex-officio voting member of all committees and generally perform all duties associated with
that office.
Section 4. The Vice President, in the event of the absence or disability of the President, or of
a vacancy in that office, shall assume and perform the duties and functions of the President.
ARTICLE III SECRETARY
Section 1. Duties of a Secretary will be absorbed by the Administrative Secretary of the
Rancho Cucamonga Public Library. She/he shall keep a true and accurate record of all meetings
of the board, shall issue notice of all regular and special meetings and maintain strict compliance
with all noticing requirements of the Brown Act of California.
ARTICLE IV MEETINGS
Section 1. Meetings shall be noticed and conducted in strict accordance with the
requirements of the Brown Act of the State of California.
Section 2. The regular meetings shall be held in the Council Chambers of the City of Rancho
Cucamonga each month, the date and hour to be set by the board at its annual meeting.
Section 3. The annual meeting, which shall be for the purpose of the election of officers,
shall be held at the time of the regular meeting in July of each year.
Section 4. The order of business for regular meetings shall include, but not be limited to, the
following items which shall be covered in sequence shown so far as circumstances will permit:
a. Roll call of members
b. Presentation and announcements
c. Consent calendar consisting of items of a routine and non-controversial nature,
including the disposition of minutes of previous regular meeting and any
intervening special meeting
d. Library Director's staff reports, including a status report on the condition of the
library and a budget/financial report
e. Board business, including discussion or action items requested by the Board of
Library Trustees
f. Identification of items requested for agendizing for the next meeting
g. Communications from the public
h. Adjournment
Section 5. Special meetings may be called at the direction of the Board President, or at the
request of three members for the transaction of business as stated in the call for the meeting.
Section 6. A quorum for the transaction of business at any meeting shall consist of three
members of the board.
Section 7. An affirmative vote of the majority of all members of the board shall be necessary
to approve any action before the board.
ARTICLE V PERSONNEL
Section 1. All Library personnel shall be governed by the Personnel Rules and Regulations
adopted and administered by the City of Rancho Cucamonga. This shall include recruitments,
evaluations, disciplinary actions and salary setting.
ARTICLE VI FINANCIAL
Section 1. All Library finances shall be under the direction of the policies and procedures of
the City of Rancho Cucamonga. This shall include purchasing practices, reporting of assets and
liabilities and financial management.
ARTICLE VII COMMITTEES AND TASK FORCES
Section 1. The Board President shall appoint committees of one or more members each for
such specific purposes as the business of the board may require from time to time. The
committee or task force shall be considered to be discharged upon the completion of the purpose
for which it was appointed and after the final report is made to the board.
8
Section 2. All committees shall make a progress report to the library board at each of its
meetings.
Section 3. No committee will have other than advisory powers tmless, by suitable action of
the board, it is granted specific power to act.
ARTICLE VIII PARLIAMENTARY AUTHORITY
The current edition of Robert's Rules of Order Newly Revised shall be the authority on all
questions of parliamentary law unless in conflict with these bylaws or with the laws of the State
of California.
9
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: August 3 , 1995
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF ALLOWING SCHOOLS FREE ACCESS TO
MAGAZINE INDEX
RECOMMENDATION
Approve staff recommendation to allow all Rancho Cucamonga schools free access to the Magazine
Index component of the dial-up catalog.
BACKGROUND/ANALYSIS
Through the process of assignment of PIN (personal identification number) codes to our patrons, the
library is presently charging for the ability to dial into the Magazine Index component of the catalog to
view full text magazines on-line as well as to create bibliographies of magazines for research purposes.
We propose offering these services to the local schools free of charge for the following reasons:
1)The number one role selected by the Library Board for service was that of service to our
community youth and supporting the formal education program.
2)The hours schools would be accessing the system reflect our lowest period of concentration of
calls, as verified by a recent phone survey of dial up use.
3)The schools and the City mutually cooperate for the benefit of our youth. This is only one more
form of cooperation.
4)The students who use the service in school might like to purchase their own PIN code--this
exposure could serve as a marketing tool.
FINANCIAL IMPACT
Costs: No additional costs.
Loss of Income:
If all High Schools participated, the maximum income lost would be: $105
If the Board wishes to add Middle Schools, the maximum income lost would be: $245
If the Board wishes to add Elementary Schools, the maximum income lost would be: $735
Librar
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: August 3, 1995
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF CREATION OF SPECIAL TASK FORCE ON FUND
RAISING
RECOMMENDATION
Approve staff recommendation that the Board President appoint a special task force to examine fund-
raising opportunities and that this task force be composed ora minimum of the following:
1) No more than two members of the Board (to eliminate extensive Brown Act requirements)
2) Two or more members of the Friends &the Library
3) Th~ Library Manager and the Principal Librarian, as staff support.
Further recommend that the Board select the members to participate on the task force at the August 3
Board meeting and direct staffto arrange a mutually agreeable meeting time for all members.
BACKGROUND/ANALYSIS
The current budget concerns of the Rancho Cucamonga Public Library encourage the swift formation of
a strong fund raising body. This task force could be assigned to examine the following areas for
fundraising:
1) Mail out campaign targeting the first year anniversary
2) Establishment of the donor wall
3) Promotion of the Business Friends
4) Planning for one major fundraising event each year
5) Brainstorming ideas for fundraising to individual library users
6) List of potential members of future Foundation Board
FINANCIAL IMPACT
No negative impact.
(~,ectfully submitt, ed, ,/~/~ ~,
Library Managb~.~J
RANCHO CUCAMONGA PUBLIC LIBRARY
PLAN OF SERVICE 1995/96
The following plan of service focusses on anticipated highlights of projects to be
accomplished by Library Staff working with the Board of Library Trustees and the
Friends of the Library. In addition to the below activities, Library Staff will be circulating
and shelving an estimated 500,000 items; answering approximately 90,000 information
questions and selecting and processing some 6,000 titles in the course of the year.
GOAL 1) MAXIMIZE USE OF RANCHO CUCAMONGA PUBLIC LIBRARY
Objective 1.1: Provide convenient open hours of service
Action: Maintain the existing 7 day per week schedule through creative
budgeting and agressive fundraising
By Whom: Administration & Library Board By: Annually
Objective 1.2: Provide new and timely materials
Action: Through budget, fees and fundraising, provide a minimum of
$1 per capita for library materials. (Statewide average:
$2.69 for libraries serving populations over 30,000.)
By Whom: Administration & Library Board By: Annually
Objective 1.3: Provide convenient access to information services offsite
Action: Establish fee based dial-up access for Internet
By Whom: Reference & Technology Staff By: July, 1995
Action: Provide a community database of a minimum of 300 entries
By Whom: Reference & Technology Staff By: December, 1995
Objective 1.4: Provide programming for families, including programs with
multi-ethnic appeal
Action: Plan and present a minimum of 6 programs/displays, including:
Career Program: September
Holiday Program: December
Chinese New Year: January
Black History Program: February
National Library Week: April
Cinco de Mayo: May
12
By Whom: Programming Committee By: Annually
Objective 1.5: Provide information services to the employees of Rancho
Cueamonga
Action: Create a plan to address the assessed needs of employees in
terms of frequency, depth and types of information needed to
perform most effectively on the job
By Whom: Municipal Reference Librarian By: July 1, 1995
Action: Provide reference assistance, perform database searching and
package material in its most effective form to Rancho
Cucamonga City employees.
By Whom: Municipal Reference Librarian By: Annually
Objective 1.6: Ensure the community is well informed about library service
Action: Create a marketing/public relations plan for the Library focussing
on publicity and program promotion
By Whom: Public Relations Committee By: September, 1995
Action: Develop a speaker's bureau on library topics
By Whom: Library Staff, Board of Trustees By: September, 1995
Action: Promote awareness and understanding of library procedures
services through library promotional materials such as brochures.
By Whom: Library Administration By: December, 1995
GOAL 2) SEARCH OUT NON TRADITIONAL APPROACHES TO FUNDING AND
SERVICE DELIVERY
Objective 2.1: Increase the funding base of library services
Action: Apply for a minimum of four grants
By Whom: Administration By: Annually
Action: Appoint Entrepreneurial Committee, composed of Staff, Board and
Friends members
By Whom: Administration/Library Board By: July, 1995
Action: Identify value-added service packages or cost recovery fees for
selected services
By Whom: Entrepreneurial Committee By: September, 1995
13
Action: Identify potential community partnerships to support library
programs including Summer Reading Program, Literacy and
Young Adult/Youth at Risk activities.
By Whom: Entrepreneurial Committee By: December, 1995
Action: Contact all potential parmers on the list to request support
By Whom: Entrepreneurial Committee By: February, 1996
Objective 2.2: Establish a Library Foundation
Action: Create Bylaws and apply for State and Federal tax exempt status
for the Rancho Cucamonga Public Library Foundation
By Whom: Administration By: April 1, 1996
Action: Develop a Fundraising Master Plan for the Foundation
By Whom: Administration By: June 30, 1996
Objective 2.3: Investigate new ways to provide "old" services
Action: Explore new technologies to provide the newest of information
services on a cost recovery basis
By Whom: Reference and Technology
Entrepreneurial Committee By: Annually
GOAL 3: PLAN FOR FUTURE GROWTH AND DEVELOPMENT
Objective 3.1: Begin Creation of a Long Range a Plan
Action: Establish a Strategic Planning Committee, to be composed of Staff
and Boardmembers, interested Friends to plan for future growth
and expansion of library services to Rancho Cucamonga residents.
By Whom: Administration/Library Board By: January, 1996
Action: Develop a Strategic Planning workshop
By Whom: Strategic Planning Committee By: June, 1996
GOAL 4: PROVIDE SKILLED, EFFICIENT AND FR/ENDLY SERVICES AT
EVERY PUBLIC SERVICE DESK
Objective 4.1: Increase the ratio of "staff" to public
Action: Maintain eta'rent level of professional, paraprofessional and
clerical staff.
14
By Whom: Administration, Library Board By: Annually
Action: Increase the number of volunteers by 10% and the number of
volunteer hours by 20%.
By Whom: Volunteer Coordinator By: July, 1995
Objective 4.2: Increase staff training
Action: Provide formal training on safety and emergency procedures for all
staff
By Whom: Administration By: July, 1995
Action: Formalize training for volunteer corps
By Whom: Volunteer Coordinator By: September, 1995
Action: Provide monthly informal workshops of staff, utilizing video
training tapes on topics selected by staff
By Whom: Administration By: Annually
Action: Provide one major workshop annually for full and part time
staff emphasizing a particular aspect of library service.
By Whom: Administration By: April, 1996
Objective 4.3: Provide policy, procedures manuals for all divisions
Action: Complete a policy manual for all library functions
By Whom: Administration By: June, 1996
Action: Complete divisional procedures manuals for Circulation, Reference
& Technology and Children's
By Whom: Division Heads By: June, 1996
GOAL 5: SUPPORT FORMAL EDUCATION PROGRAMS
Objective 5.1: Increase cooperation with schools and teachers
Action: Work with school district personnel to identify major assignments
in a timely manner
By Whom: Children's/Reference Staff By: Annually
Action: Provide a minimum of 1 school visit per week by library staff
By Whom: Children's/Reference Staff By: Annually
Action: Provide class visits for a minimum of 10 classes per month
15
By Whom: Children's/Reference Staff By: Annually
Objective 5.2: Offer off site opportunities to expand library use
Action: Explore possibilities of linkages between schools and the libraries
on-line catalog and resources.
By Whom: Principal Librarian By: September, 1995
Objective 5.3: Provide materials support for school curriculum
Action: Purchase heavily of primary, and secondary resources to support
school curriculum
By Whom: Selectors By: Annually
GOAL 6: PROVIDE LIBRARY SERVICES TO COMMUNITY YOUTH OF ALL
AGES
Objective 6.1: Provide consistent youth programming of interest to a variety
of ages
Action: Provide weekly preschool storytimes
By Whom: Children's Services By: Annually
Action: Provide monthlyAfierschool Specials for school aged children
By Whom: Children's Services By: Annually
Action: Provide annual Summer Reading Program for all ages, including
Read-To-Me and Teens
By Whom: Children's Services By: Annually
Action: Conduct a minimum of 6 special events programs
By Whom: Children's Services By: Annually
Objective 6.2: Provide Library services to Youth at Risk
Action: Investigate grant funding for Teen Literacy program
By Whom: Administration By: December, 1995
Action: Investigate grant funding for a Student Study Center
By Whom: Administration By December, ! 995
Action: Provide a minimum of 4 programs of interest to teens
By Whom: Young Adult Services By: Annually
GOAL 7: PROMOTE INFORMATION SERVICES TO THE BUSINESS
COMMUNITY
Objective 7.1: Increase membership & involvement of Business Friends
Action: Host 2 sessions or focus groups of members to solicit possible
future purchases or services desired by business
By Whom: Reference Services By: Annually
Action: Submit a monthly article to the Chamber of Commerce Bulletin
By Whom: Reference Services By: Annually
Action: Develop newsletter designed for Business Friends
By Whom: Reference Services By: July, 1995
Action: Host a minimum of two workshops designed to assist business
people in the use of library business technology
By Whom: Reference Services By: Annually
Action: Perform a minimum of two speaking engagements focussing on
library services to the business community
By Whom: Reference Services By: Annually
Objective 7.2: Continue to investigate offering state of the art services on a
cost recovery basis
Action: Investigate and remain current on all advances and possibilities of
mutual opportunities for library/business partnerships in the area of
technology
By Whom: Technology & Reference By: Annually
GOAL 8: FACILITATE SELF EDUCATION FOR ALL RESIDENTS
Objective 8.1: Provide adult literacy services
Action: If grant funding is received, initiate Adult Literacy Program in the
City of Rancho Cucamonga
By Whom: Literacy Coordinator By: November 1995
Objective 8.2: Provide materials support for independent learning
Action: Purchase heavily in the area of self-help to support thc role of
independent learning
17
By Whom: Selectors By: Annually
Objective 8.3: Provide adult programming
Action: Provide a minimum of 4 programs per year of interest to adults
By Whom: Programming Committee By: Annually
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: August 3, 1995
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: CONSIDERATION OF ELIMINATION OF TERM "INTERIM" FROM
THE LIBRARY CATALOG
RECOMMENDATION
That the Board consider the advantages and disadvantages of the use of the term "interim" in the Library
catalog and direct thc Library Manager to take appropriate action.
BACKGROUND/ANALYSIS
The long range plan for library services for the City of Rancho Cucamonga requires a facility able to
accommodate service to a population exceeding 120,000.
While the current facility is a small gem of library service to the community, thc staff points out that it is
definitely inadequate in size to be able to serve the total population of Rancho Cucamonga long term.
The term "interim" was devised to keep the issue of the needs of a larger (or more) library facility(ies) in
the mind of the public.
While staffagrees to the desirability of the long range plan, the public has been confused by the term
"interim" which appears as a location statement in the on-line catalog. Now that the library is also using
the dial-out message to alert patrons to overdue items, that confusion is compounded.
The staff requests that the Board examine the pros and cons of the term "interim", solely as used in the
catalog, and direct staff accordingly.
FINANCIAL IMPACT
None.
Qoectfully submitted,
Deborah Kaye C~
Library Manager