HomeMy WebLinkAbout1995/11/02 - Agenda Packet - Library Board of Trustees ~ <L~RY BOARD OF, ~TRUSTEES
A G E N' :D A
~UITY OF:RANCHO CUd-AMONG3,
REGULAR MEETING .~ ......
First Thukgday_.
7:00 p.m.
Novemb .e, 2, 1~5
Civic Cen?r.
Council Cha/mbers
10500 Civic igenter Drive
Rancho Cucamonga, Califomia 91730
city c b
ouncllmem er~
~' Wfiham J Alexand~,, '" ~':, "' '~ .'
Rex Gutierrez, Mayor Pro Tem .', '
Paul Blanc,. ,C0~Uncilmember,''
Diane'Willihr~; ,councilmember
Doarnmembers ,. . .,
· Robert Howdyshell, President
Laura J,,Muna-Landa, president Pro Tern
Rebecca Davies, Boardrnex~j.~b~t- '
'r ' a~Ofego Bom'dm.be, r' ...
F2ward El Swistock, Boardmember ·
._ PAGE
Board of Library Trustees Agenda 1
Rel~ular Meetm[~, November 27 1995
A. CALL TO ORDER
1. Roll Call: Howdyshell , Davies , Gregory
Muna-Landa , and Swistock
B. CONSENT CALENDAR
The following Consent Calendar items are expeeted to be routine and
non-controversial. The)' will be acted upon by the Board at one time
without discussion. Any item may be removed by a Boardmember or
member of the audience for discussion.
1. Approval of Minutes: October 5, 1995. 1
2. Approval to change the following borrowing parameters: 8
CD loan from 2 weeks to 1 week
~_, Business video loan from 3 days to l week
3. Approval to install video drop for public use. 9
4. Approval to provide two program for the Holiday season. 13
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input. .
1. Library status report: oral report presented by Library Staff.
2. Budget report: oral report presented by Deborah Clark; Library 14
Manager; written documentation available at the Board meeting.
Closing the budget gap: report presented by Deborah Clark, Library
Manager. ~'~ :
PAGE
Board of Library Trustees Agenda 2
Regular Meeting, November 2, 1995
D. BOARD BUSINESS
The following items have been requested by the Board of Library
Trustees for discussion. They are not public hearing items, although the
President may open the meeting for public input.
1. Reconsideration for date of Regular Board Meeting: report by 24
Deborah Clark, Library Manager.
2. Planning to Plan: Request from the Library Manager to discuss the 26
first session of planning for the Rancho Cucamonga Public Library.
Report attached.
3. Report from staff on progress on Defining Basic Service: report 27
presented by Deborah Clark, Library Manager.
4. Fundrais~g Task Force: 34
Report on Affinity Group meeting for Business Friends by Robert
Karatsu, Principal Librarian.
5. Update on Literacy Program: oral report by Deborah Clark, Library 36
Manager.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is thi time for the Board of Library Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed atthis meeting, only identified for the next meeting.
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Board of
Library Trusti~es. State law prohibits the Board from addressing any
issue notpreviously included on the Agenda.
G. ADJOURNMENT
I, Vivian Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, hereby certify that a true, accurate copy of the
foregoing agenda was posted on Thursday, October 26, 6:00 p.m., 1995,
seventy-m'o (72) hours prior to the meeting per Goverument Code 54953
at 10500 Civic Center Drive.
CITY OF RANCHO CUCAMONGA
DATE: November 2, 1995
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF MINUTES FOR OCTOBER 5, 1995
RECOMMENDATION
Approval of the Minutes of the Regular Meeting of the Board of Trustees for October 5, 1995.
BACKGROUND
Minutes taken and compiled by Library Administrative Secretary Vivian Garcia.
~ecffully submitted,
Library Manager
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meetine
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on Thursday, October 5, 1995, in the
Council Chambers of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 7:07 p.m. and the pledge of allegiance was led by
President Howdyshell. Present were Boardmembers Davies and Swistock. Boardmembers Gregory
and Muna-Landa were absent.
Also present were: Paul Williams, Friends of the Library, Deborah Clark, Library Manager, Robert
Karatsu, Principal Librarian, Renee Tobin, Children's Supervisor, Lori Hopkins, Literacy
Coordinator and Vivian Garcia, Administrative Secretary.
B. CONSENT CALENDAR
BI. Approval of minutes: September 7, 1995
B2. Approval of grant application: Words and Visions of Historic West End: Upland and
Cucamonga, the Vintage Years.
MOTION: Moved by Boardmember Swistock, seconded by Boardmember Davies. Motion carried
3-0-2 with Gregory and Muna-Landa absent.
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library status report: oral report presented by Library Staff.
Deborah Clark, Library Manager, presented an oral report on the library. School started this month
with more information questions, more monitoring for reasonable behavior from our student
population. Staff is attempting to do some monitoring with the use of the Student Guideline
pamphlets.
Deborah Clark, Library Manager, stated staffhad attended an interesting presentation on the future
course ora program, Direct Loan. A program run by the State Library, the intent of the program is
to reimburse libraries that lend more to their neighboring library's patrons than in reverse.
Library Board Minutes
October 5, 1995
Page 2
Deborah Clark, Library Manager will be attending a Director's meeting in Sacramento next week,
put on by the State Library which is taking care of all expenses.
Robert Karatsu, Principal Librarian, stated that patron registrations went up in September. For once
Cookbooks were not the most popular item checked out, Biographies were. Over the course of the
year, the one item that has been checked out the most is the video, In the Line 0f Fire. The most
popular adult book, Mrs. Fields Cookie Book, the most popular children's book, Mr. Brown Can
Moo. Can You?, the most popular book on tape, Michael Crichton's, Coneo.
Deborah Clark, Library Manager, reviewed handout lA with the Board which shows the
comparisons of the same month in the last fiscal year.
C2. Budget report: presented by Deborah Clark, Library Manager.
Deborah Clark, Library Manager, stated that due to the Board meeting date on the first Thursday of
each month, financial information packets are handed out the night of the Board meeting. Staff
suggests two alternatives, 1) look at rescheduling the monthly meetings or 2) be a month behind in
reporting of financial data.
Deborah Clark, Library Manager, reviewed the handout 2A with the Board. The Balance Sheet for
the first quarter shows what the library has earned in Revenues and what the library has expended
in part-time salaries. The results of the first quarter shows a negative balance in the two areas of
approximately $2,500. Staffis hopeful that the balance will improve in the months ahead, because
revenues for October are up. But when revenues are up, the use is also up - staff is not sure for how
long we will be able to keep saving money in part-time salaries. Staffs recommendation is that this
will be brought back next month along with October's revenues to look at and if it is the Board's
desire, that staff strictly balance the revenues with the salaries. Staff will bring proposals for
reductions to take care of the negative balance.
Deborah Clark, Library Manager, stated that on the bright side, under donations from the Friends
of the Library, staffhas received $20,986. Staff's desire and probably the desire of the Friends of
the Library is to be able to use this money for things other than open days. The materials budget
and special programs desperately needs the Friends support.
C3. Approval to apply for "MURLS" grant of $9,240: presented by Robert Karatsu, Principal
Librarian.
Robert Karatsu, Principal Librarian, reviewed page 30 of the Agenda packet with the Board
requesting their approval to apply for this grant. This is a federal grant administered by the State
Library and is for libraries that serve a population of over 100,000 people. Staffis planning to use
this grant towards purchase of business resources.
Library Board Minutes
October 5, 1995
Page 3
President Howdyshell stated that he would like staff to survey the business community on what
resources or to give them a list to pick from to see what they would like to have available in the
library.
Boardmember Swistock slated, this will occur through the Business Mends focus group meeting.
MOTION: Moved by Boardmember Howdyshell, seconded by Boardmember Swistock. Motion
carried 3-0-2 with Gregory and Muna-Landa absent.
C4. Approval of Council to investigate an "affinity" credit card with proceeds to support the
Rancho Cucamonga Public Library. Status report by Deborah Clark, Library Manager.
Deborah Clark, Library Manager, stated this idea was officially passed by Council and staff is
pursuing it. Any recommendation of bank(s) that staff should contact are welcomed.
C5. Summer Reading Program: A look back, presented by Children's Services Supervisor, Renee
Tobin.
Renee Tobin, Children's Services Supervisor, stated that staff wants to explore more detailed
instructions for the children and their parents next year. Quite a few children started, but did not
complete the program. For the children that do complete the program, they need to be encouraged
to pick-up their bags and certificates. Next year, there will be more publicity. Staffwill again be
participating with Inland Library System, Santiago Library System (Orange County) and Serra
Library System (San Diego area) along with Wells Fargo on the Summer Reading Program.
D. BOARD BUSINESS
D 1. Dues: Board requested a staff report on the current dues paid for Boardmembers, staff, etc.
Report presented by Deborah Clark, Library Manager.
Deborah Clark, Library Manager, reviewed page 31 of the agenda packet with the Board.
MOTION: Moved by Boardmember Davies to accept staffs recommendation, seconded by
President Howdyshell. Motion carried 3-0-2 with Gregory and Muna-Landa absent.
D2. Report from staff on progress on De£ming Basic Service: oral report presented by Deborah
Clark, Library Manager. Select tentative date(s) for Task Force meeting.
Library Board Minutes
October 5, 1995
Page 4
Deborah Clark, Library Manager, suggested that this item be brought back next month.
Boardmember Muna-Landa has been very involved with the Basic Service and is absent. Staff will
be meeting with her next week once she is feeling better and review handout D2.
MOTION: Moved by Boardmember Swistock to table the item, seconded by President Howdyshell.
Motion carried 3-0-2 with Gregory and Muna-Landa absent.
D3. Fundraising Task Force:
Report on the Friends of the Library Barbeque. Presented by President Paul Williams.
Paul Williams stated that the Friends sold 240 tickets (more than the 100 anticipated) for the first
Celebration of the Rancho Cucamonga Public Library. The total revenue was $1,650 and the
expenses totaled $880.50 for a profit of $769.50. Special thanks to Boardmembers Gregory and
Muna-Landa for their help at the picnic, and also, Deborah Clark, and her husband, Chuck. There
will be another celebration next year with some changes.
Paul Williams stated the gross receipts for Bookstore for the month of September including the ticket
sales was $5,180. The year to date figure is $35,341.99. The year to date hours of volunteers is
3,789.
Report on proposed Focus Group Meeting for Business Friends. Report by Robert Karatsu,
Principal Librarian.
Robert Karatsu, Principal Librarian, stated the meeting will take place at the Library on Friday,
October 20 at 11:00 and will include a luncheon. The agenda will include demonstrations of some
of the library's technology such as the CD ROM and the On-line Magazine Index. Boardmember
Swistock will have a presentation on what the Library can do for the businesses in Rancho
Cucamonga. Feedback will be asked from the group as to what the Library can do for them.
Boardmember Davies stated that she would like to attend. Staffagreed to check'on the number of
Trustees allowed to attend with reference to the Brown Act.
Report on current methods of recognizing donors. Reported by Deborah Clark, Library
Manager.
Deborah Clark, Library Manager, reviewed with the Board handout D3 of sample letters staffhas
sent out since the library has opened. For donations of $500 or more, official "Thank You"
proclamations from the City Council, continuous listing on the government channel as a Library
donor for the year and a plaque on the Library's Donor Wall.
Library Board Minutes
October 5, 1995
Page 5
Selection of proposed date for next meeting.
Deborah Clark, Library Manager, asked if there should be another meeting of the Fundraising Task
Force?
Boardmember Swistock asked if October 27 at 3:30 would work.
Paul Williams will find out if that date and time works for Diane and get back to staff.
D4. Update on Literacy Grant: Introduction and comments from Literacy Coordinator Lori
Hopkins.
Deborah Clark, Library Manager, introduced the Literacy Coordinator Lori Hopkins.
Lori Hopkins, Literacy Coordinator, stated that she started with the Upland Literacy Program in
January of 1991. She enjoys her job in helping an adult to better their skills at this late stage of their
life. The Literacy program will be a positive and vital program to the Rancho Cucamonga Public
Library. Staff will be working to establish a joint identity for Literacy with the Upland Public
Library.
Lori Hopkins, Literacy Coordinator, stated that the Literacy program will bring a new group of
library users to the Library. Most of the adults do not use the Library currently and actually are
intimidated to use the Library. Most of staff's time will be spent in Rancho Cucamonga especially
with the start up of the program here.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. President Howdysbell stated he would be willing to look at a change in meeting time. Also,
to have the Boardmembers to bring their calendars to the next meeting and have staff check as to
what days the Council Chamber is available.
Boardmember Swistock requested that a matrix of what days are available be in the packet before
the meeting.
Deborah Clark, Library Manager, stated that staffwill have a collection development report. Staff
referred to the letter which appeared in the Inland Valley Daily Bulletin complaining about a lack
of books on atheism. Staff had been working on an analysis of that collection and was in the process
of recommending eight items that would be appropriate for that selection to be purchased for next
month. Staff referred to the handout with the letter on top, followed by a list - under the general
6
Library Board Minutes
October 5, 1995
Page 6
topic search: religions - to show how broad the collection is with various types of religions of the
world.
E2. Boardmember Swistock requested an update on Phase II collections.
F. COMMUNICATIONS FROM THE PUBLIC
None were received.
G. ADJOURNMENT
MOTION: Moved by Boardmember Swistock, seconded by Boardmember Davies to adjourn to
November 2, 1995 at 7:00 p.m. Motion carried, 3-0-2 with Gregory and Muna-Landa absent. The
meeting adjourned at 8:07 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
STAFF
REPORT
DATE: November2, 1995 ~
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL TO CHANGE BORROWING PARAMETERS FOR
BUSINESS VIDEO AND COMPACT DISC COLLECTION
RECOMMENDATION
Approve changing the borrowing period of Business Videos from 3 days to I week and the borrowing
period of all compact discs from 2 weeks to I week.
BACKGROUND/ANALYSIS
Business Video: from 3 days to I week
Requested by patrons, this change would allow these multiple part series to circulate for a longer time
period. Many of the videos in this series are 3 or 4 segments. Patrons request 1 week to be able to use
these videos successfully in their businesses as well as at home. Staff supports this request and believes
it will increase the use of this collection, thereby increasing the income recieved.
Compact Discs: from 2 weeks to 1 week
CD's are circulating well at the current fee. Demand from the public for the most current releases
prompted staffto recommend reducing the amount of time available for the loan. Unlike a book,
requiring hours to read and absorb, compact discs can be listened to in 40 minutes--and in fact, copied in
that same time period. To increase the use of a popular collection, staffrecommends the reduction of the
loan period to be consistent with that of video, the other popular media rented by the library.
FINANCIAL IMPACT
Expect to result in modest increases in media income.
~ Res~pectfully submitted,
CITY OF RANCHO CUCAMONGA
STAFF
REPORT
DATE: November 2, 1995 ~
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL TO PURCHASE VIDEO DROP BOX
RECOMMENDATION
Approve the use of Redevelopment funds for the purchase and installation of a Video drop box for the
approximate cost of $2,800.
BACKGROUND/ANALYSIS
While current open hours of the library are extensive, patrons have expressed frustration with their
ability to return videos in a timely fashion citing the fact that there are no evening hours available Friday
through Sunday. Patrons have expressed less irritation with the $2 overdue fee than with the fact that
there is no way to deliver the tapes to the library after the closing hour. To encourage maximum
borrowing of the video tape collection, a major source of income for the library, staff recommends the
purchase of the drop.
The video drop would be available only during closed hours.
FINANCIAL IMPACT
l) Purchase the attached unit: $2,300 (includes tax & delivery)
2) Install the unit: $500 (app)
Funds are available through the current year's furnishings budget. (Redevelopment budget spreadsheet
for the library attached.)
/aetfully submitted'
Rancho
Cucamonga
Public
Library
In order to provide the finest materials and services to our community the library
is asking for your input and feedback. Tell us how we're doing, suggest a book
or video purchase or give us your ideas for other services!
I~ order Io provide ~e fi~est materials a~d se~ices to o~r co~ui~ ~e libra~
is as~ng for your i~pat and feedback. %11 us how we're doing, suggest a
or video purchase or give us your ideas for o~er se~ices~
I~ order Io provide ~e finest materials a~d semites to o~r co~ ~e libra~
is aski~ for your input a~d feedback. Tell us how we're doing, suggest a
or video purchase or give us your ideas for o~er se~ices~
Fast easy drop-in Outdoor Video Retur.
takes only one hand to usc
Thc unique door less dc,ign on th~s Vtdco Rettlln
opening discourages theft. Attach die locking door sign
{included) Io direct pamms imo Iht' library.
with a stainless steel base. The doublc-,*.allcd, pr2. -
keylock. Enlire exterior is finished in a durahD aulomoti'.c
enamel finish. Can Datures 3" Ihick foam-padded ~ray that
cushions up to 100 videos as Ihey fall Relurn measures
4T'H x 24"W x 24"D overall. Carl measures 29"1t x 20"W
x 20"D. Slale Color Combination: White wilh Blue lellcr-
lng. Blue with White leuering. Orange with Whde lelter-
lng, Green with White lettering or Sand
lettering. Ships by truck from CA.
202 $151qt5
PSOZ366 Front Access ,~/can
PSOZ367 Rear Access ,x / can 202 15 Iq.95
· PI46-1040 Extra Foam Pad Cart 52 374N5
Carl Cover 2
See pages 158-163 lot
Video Cassefle Cases
Install these Steel Built-in Media
Returns into circulation desks, doors or
walls
5¼" thick or recess in thicker walls. Requires I I"H x
17¼"W opening for installation. Tamper-re,islam steel
plate protect~ contents when deposit door is opened. 14-
opening. Recessed l-palm lock v, ith conceaDd hardt~ are.
Order decal separately {Books or Videos ~. Mcasure~
13~"H x 23"\\' x 9"D overall with 75<.' x 16" book opening.
charge. Weight 30 lbs. Ships by UPS from WI.
1-800-356-1200
Fox Your Order: 1.800.245.1329 t/'
Book Return ensure~, safe Open Door, insert Close Door, books,
return al material:,, books, tapes, elc. lapes drop inside.
I~or qulckesl shipmefll, ctlll ORDERLIHE Toll-bee 1-800-333-1200. 343
11
Redevlopment Budget
FY 1995/96
July Aug Sep Oct TOTALS REMAINING
$150,000 $31,674 $118,326
Books $9,345 $9,242 $1,876 $7,438
Videos $1,073 $2,700
Multiyear Subscriptions $5,000
Public Use Computers $20,000
Furnishings/misc. $15,000 $4,430 $10,570
Audio cases $861 $1,033
Concrete Trash receptacles $1,060
Gresco Displayers $1,347
Children's tape/CD player $129
CITY OF RANCHO CUCAMONGA
TO: President and Members of the LibraO' Board of Trustees
Jack Lam, AICP, City Manager
FROM: Renee Tobm, Children's Services SuPerVisor
SUBJECT: APPROVAL TO PRESENT DECEMBER HOLIDAY PROGRAMS
RECOMMENDATION
Authorize the Children's Services staff to present at least two programs in Decemb~ geared to two age
groups; 3-5 year-olds and 6-11 year-olds.
BACKGROUND/ANALYSIS
Although the children's holiday program presented last December was popular with the public, the crowd of
almost 200 adults and children was larger than the facility and the children's staff of two could
accommodate. The wide range of ages attending made it difficult to use some of thc materials staffhad
prepared. There were vexy young children in attendance who were unable to sit and listen for the length of
the program.
This year the children's staff'would like to present programs designed for specific ages and control
attendance with sign-ups. Included in the preschool stoEaime schedule are holiday sterytimes to be
presented on December 20, 22, and 23. The storytime on Friday l~cember 22 is the stotytime presented by
volunteers and without pr~registration.
In addition, staffpreposes a Saturday afleraoon event for children 6 to 11 years old tentatively called
"Decorate the Libraw". Working in groups and indi¥iduafly children would prepare holiday decorations for
Christrmas, Hanukkah and Kwanzaa to be placod in thc library. Th~ would also make at least one
decoration to take home. The program could conclude with a story, carol singing and perhaps hot chocolate.
Staffproposes that publicity for the programs be limited to the children's department monthly calendar, the
lighted sign at the circulation desk, the local cable station's bull~in board, and on flyers distributed in the
library.
FINANCIAL IMPACr:
Costs for the proposed stotytime and craft program~ would be minimal Preschool storytime on December
22 will bo presented by a volunteer using books, filmntrips, and other materials in the libra,s collection.
Craft materials for the deceratmg program could include materials ah'eady in stock, recycled materials, and
some supplies funded by the Friends of the Libra~~.
Respectfully submitted
Renee V. Tobin
Children's Services SulX~asor
CITY OF RANCHO CUCAIVIONGA
STAFF REPORT
DATE: November 2, 1995
TO: Presidem and Members of the Library Board of Trustees,
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: BUDGET REPORT FOR OCTOBER
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Library Budget Revenue Received October 95" (incomplete).
Schedule B, titled "Library Expenditures 1995/96" is simply an accounting of all funds expended
so far this fiscal year.
(~ectfully submitted, ~ /
Deborah Kaye CI~[.~J
Library Manager
Schedule A
REVENUE REPORT FINES MEDIA LIBRARY TEST DONA- SALES
October 1995 & FEES RENTALS SALES PROC TIONS TAX
ctober 1
ctober 2 $345.43 $123.28 $0.00 $0.00 $9.56
ctober 3 $287.40 $115.15 $11.13 $0.00 $9.72
October 4 $288.49 $155.51 $2.78 $0.00 $12.21
October 5 $301.96 $137.15 $5.78 $0.00 $11.05
October 6 $154.44 $89.86 $2.78 $0.00 $7.11
October 7 & 8 $377.20 $245.96 $2.78 $0.00 $19.26
$0.00 $0.00 $0.00 $0.00 $0.00
October 9 $326.14 $125.58 $0.00 $0.00 $g.68
October 11 $296.90 $175.24 $2.78 $0.00 $13.73
October 12 $236.25 $132.27 $2.78 $0.00 $10.45
October 13 $188.53 $140.38 $0.00 $0.00 $10.87
October 14 & 15 $411,03 $231.36 $3.71 $0.00 $18.18
$0.00 $0.00 $0.00 $0.00 $0.00
October 16 $309.10 $105.10 $0.00 $0.00 $8.15
October 17 $389.05 $130.69 $0.00 $0.00 $10.06
October 18 $323.99 $162.40 $0.00 $0.00 $12.61
October 19 $268.16 $160.32 $5.56 $0.00 $12.87
October 20 $154.35 $115.79 $0.00 $0.00 $8.96
October 21 & 22 $428.95 $257.32 $4.64 $0.00 $20.15
$0.00 $0.00 $0.00 $0.00 $0.00
October 23 $368.68 $110.24 $6.60 $0.00 $9.02
October 24 $343.86 $123.59 $0.00 $0.00 $9.49
October 25 $329.30 $151.49 $0.00 $0.00 $11.76
o CtOber 26 $0.00 $0.00 $0.00 $0.00 $0.00
ctober 27 $0.00 $0.00 $0.00 $0.00 $0.00
ctober 28 $0.00 $0.00 $0.00 $0.00 $0,00
October 29 $0.00 $0.00 $0.00 $0.00 $0.00
October 30 $0.00 $0.00 $0.00 $0.00 $0.00
October 31 $0.00 $0.00 $0.00 $0.00 $0.00
TOTALS: $6,129.21 $2,988.68 $51.32 $0.00 $0.00 $234.89
SEPTEMBER TOTALS $7,074.08 $4,552.75 $102.18 $0.00 $107.00 $359.70
% CHANGE -13% -34% -50%
TOTAL INCOME: $9,404.10
TOTAL LIBRARY iNCOME $9,169.21
95/96 Proj:
Daily Average Fines $266.49 $253.91
Daily Average Media $129.94 $150.51
Daily Average Sales $2.23 $3.09
Daily Average APS $12.34 $16.67
DAILY TOTALS $411.00 $424.18
GAIN/LOSS ON PRO J: ($395)
GERSONNEL EXPENSES
art time Salaries $13,424 $13,764
AIN/LOSS ON PRO J: $340
BALANCE ($55,49)
15
Schedule
LIBRA~XPENDITURES JUL AUG SEP TOTALS SPENT PE FUNDS % % OF
1995196 CATEGOR REMAININ SPENTYEAR
PERSONNEL 42%
1100 REGULAR SALARIES $360,902 $27,073 $27,023 $27,350 $13,469 $94,914 $94,914 $265,988 26%
1200 OVERTIME SALARIES $1,000 $0 $0 $0 $0 $0 $0 $1,000 0%
1300 PART TIME SALARIES $178,930 $14,690 $12,725 $12,719 $6,735 $46,869 $46,869 $132,061 26%
1900 FRINGE BENEFITS $136,935 $11,411 $11,411 $11,411 $11,411 $45,645 $45,645 $91,291 33%
TOTAL PERSONNEL $677,767 $53,174 $51,159 $51,481 $31,614 $187,428 $'187,428 $490,339 28%
OPERATIONS
3100 TRAVEL & MEETINGS $2,500 $0 $2,500
Conferences $0 $0 $0 $0
Forum for Entrepreneurial $0 $0 $0 $0
Karatsu-workshops $0 $0 $0 $0
Meeting Supplies $0 $0 $0 $0
Shelving workgroup $0 $0 $0 $0
Inland Empire Library Assoc. $0 $0 $0 $0
3300 MILEAGE $3,800 $806 $2,994 21%
Auto Allowance $3,000 $250 $250 $250 $250 $1,000 $750 $2,250 25%
Reimbursement $800 $6 $0 $0 $0 $6 $76 $724 9%
Garcia $0 $22 $29 $25 $76
Hood $0 $0 $0 $0 $0
Tobin $0 $0 $0 $0 $0
Corwin $0 $0 $0 $0 $0
3900 MAINTENANCEIOPER $'1t6,000 $50,665 $65,435 44%
Printing/Postage $6,000 $1,229 $4,771 20%
Printing $0 $1,197 $0 $1,197
Postage $6 $0 $6 $19 $32
Patron Bar codes $0 $0 $0 $0
Book $0 $0 $0 $0
Library cards $0 $0 $0 $0
Office Supplies $16,000 $11,003 $4,997 69%
Cataloging Supplies $889 $659 $37 $1,586
Farrs $0 $62 $103 $164
Photo House $0 $26 $28 $54
8 Ave. graphics $0 $39 $96 $135
Data Mailers $0 $0 $0 $0
Eastman $8,194 $0 $0 $8,194
Demco $56 $0 $28 $317 $401
Hardware $7 $0 $0 $7
Reimbursements-office $10 $17 $0 $27
Petty Cash $0 $11 $0 $11
Cash Drawer $0 $0 $0 $0
Computer supplies $0 $0 $0 $195 $195
Stationary $0 $0 $139 $139
Federal Express $0 $0 $0 $0
Board Supplies $66 $0 $24 $90
Xerox supplies $0 $0 $0 $0
Special Program Supplies $3,000 $2,894 $106 96%
Children's Supplies $89 $263 $38 $298 $687
Software $0 $0 $0 $0
Summer Reading Program (FR) $1,393 $267 $13 $1,672
Volunteer Supplies $41 $0 $0 $386 $427
Business Friends $32 $32
Reference On-line $75 $75
Advertising/Promotions $0 $0 $78 ($78) ERR
National Library Week $0 $50 $0 $28 $78
Books/Materials $85,000 $0 $32,862 $52,138 39%
Bookstore rush $915 $837 $487 $108 $2,347
Childrens Books $0 $1,302 $5,791 $300 $7,394
Adult Books $0 $7,498 $2,665 $10,162
McNaughton Books $10,066 $10,066
Large Print Books $1,799 $1,799
Books on Tape $500
Video $500 $32 $62 $594
Magazines/Publications $3,000 $37 $14 $113 $2,022 $2,186 $2,186 $815 73%
Training $500 $0 $0 $0 $0 $0 $500 0%
$500 $500 $0 $0 $500 $500 $0 100%
Collection Agency $2,000 $0 $0 $1,998 $1,998 $1,998 $2 100%
3912 MAINTENANCE DEPT $11,830 $2,084 $9,746 18%
Janitorial Supplies $4,260 $2,000 $2,000 $2,000 $2,260 47%
Facility Maintenance supplie $5,630 $57 $27 $84 $84 $5,546 1%
Graffiti Removal Supplies $200 $0 $0 $200 0%
Landscape Maint. supplies $1,300 $0 $0 $1,300 0%
Water/Fire Service $440 $0 $0 $440 0%
3956 DUES $2,200 $1,279 $921 68%
American Library Assoc. $450 $0 $0 $0 $170 $170 $170 $280 38%
California Library Assoc. $150 $0 $0 $0 $0 $0 $150 0%
Inland Library system $1,500 $1,279 $0 $0 $1,279 $1,279 $221 85%
CLASS $100 $0 $0 $0 $0 $0 $100 0%
3960 GENERAL LIABILITY $3,880 $3,880 $0 100%
6028 CONTRACT SERVICES $58,500 $25,768 $32,732 44%
Offic Equip/Maintenance $3,500 $2,844 $0 $0 $56 $2,900 $2,900 $600 83%
Book Processing & T.S. $19,000 $0 $1,971 $926 $220 $3,117 $3,117 $15,883 16%
Technology Maintenance $7,000 $0 $0 $0 $0 $0 $7,000 0%
Computer Tech Services $29,000 $17,175 $0 $2,852 $20,027 $20,027 $8,974 69%
6032 CONTRACT SERVICES $78,690 $14,030 $64,66t 18%
Janitorial Services $37,400 $2,782 $2,782 $2,782 $8,346 $8,346 $29,054 22%
Security Service $3,360 $60 $60 $60 $180 $180 $3,180 5%
Elevator Service $6,160 $1,500 $125 $1,625 $1,625 $4,535 26%
HVAC $14,410 $751 $438 $751 $438 $2,376 $2,376 $12,034 16%
Electrical $6,160 $0 $0 $6,160 0%
Plumbing $450 $0 $0 $450 0%
Pest Control $670 $81 $75 $156 $156 $514 23%
Fire/Life Safety $670 $670 $670 $670 $0 100%
Structural/Roof $2,910 $0 $0 $2,910 0%
Exterior Grounds Maint. $6,500 $413 $413 $413 $1,239 $1,239 $5,261 19%
8019 TELEPHONE $18,000 $2,353 $15,647 13%
Service $0 $0 $0 $0
, line) $161 $169 $272 $602
181-1185 (T1 line) $214 $214 $214 $643
948-9900 $456 $473 $0 $929
980-0871 (EMS & Securi~) $0 $54 $0 $64
980-4361 (Elevator) $0 $26 $0 $26
989-2036 (Telecirc) $0 $0 $0 $0
987-3271 (Irrigation Spdnk.) $0 $26 $26 $52
989-6904 (Public Fax) $0 $0 $12 $12
MCI $0 $0 $35 $35
802t WATER UTILITIES $3,300 $651 $2,649 20%
Inside Use $170 $0 $0 $170
Landscaping $240 $240 $0 $481
8022 ELECTRIC UTILITIES $73,390 $4,804 $4,671 $3,158 $12,633 $12,633 $60,757 17%
TOTAL LIBRARYBUDGET $1,049,857 $156,763 $126,443 $136,506 $68,780 $488,492 $488,492 $561,365 47%
EXPENDITURES OCT TOTALS SPENT % % OF
1995/96 CATEGORY REMAININ SPENT YEAR
PERSONNEL 8%
1100 REGULAR SALARIES $22,320 $0 $0 $0 $22,320 0%
1300 PART TIME SALARIES $0 $0 $0 $0 $0 ERR
1900 FRINGE BENEFITS $8,260 $0 $0 $0 $8,260 0%
TOTAL PERSONNEL $30,580 $0 $0 $0 $30,580 0%
OPERATIONS
3100 TRAVEL & MEETINGS $580 $0 $0 $0 $550 0%
3300 MILEAGE $200 $73 $73 $73 $127 36%
3900 MAINTENANCE/OPER $6,250 $6,250 0%
Printing/Postage $1,500 $1,500 0%
Printing $0 $0
Postage $0 $0
Office Supplies $1,120 $500 $500 $500 $620 45%
Library Materials $2,500 $0 $0
Instructional Materials $1,130 $0 $0
Library Admin. Overhead $7,670 $0 $0 $7,670 0%
6028 CONTRACT SERVICES $42,740 $42,740 0%
Literacy Coordinator $23,420 $3,452 $3,462 $3,452 $19,968 15%
Tutor Training $3,750 $3,750 $3,750 $3,750 $0 100%
8019 TELEPHONE $900 $0 $0 $900 0%
7044 CAPITAL OUTLAYIEQU $7,050 $0 $0 0%
7047 COMPUTER EQUlPME $4,000 $0 $0 0%
TOTAL LITERACY BUDGET $92,270 $7,775 $7,775 $7,775 $84,495 8%
TO: CITY OF RANCHO CUCAMONGAsTAFFREPORT
DATE: November 2,1995
President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: CLOSING FIRST QUARTER BUDGET GAP
RECOMMENDATION
Reduce expenditures for 1995/96 by $2,500 through the following means:
Approve Sunday closures for November 26th (Sunday of Thanksgiving weekend) and December 31 st
(New Year's Eve). Savings: $1,116
Reduce book budget by $1,384
BACKGROUND/ANALYSIS
The loss of projected revenues for the first quarter of 1995/96 was approximately $2,500. Staff believes
that a balance of revenues and expenditures is essential. Due to concerns regarding property tax income
estimates, staff recommends that the imbalance caused by shortfall of entrepreneurial dollars be reached
solely through a reduction in part time staffdollars and book materials dollars. This will allow
Administration more flexibility, should it be necessary, to adjust for declining property tax dollars with
overall operating expenditures later in the fiscal year.
The above proposal will balance the first quarter with little service impact, since staff has selected slow
service dates for closure and the reduction of book materials monies has been covered through healthy
donations by the Friends of the Library.
To help prevent further losses for this first 1/2 of the fiscal year, staff is planning reductions in part time
hours during the December month, since business--as well as income--is generally lower during this
time. (Statistics for circulation, book return and patron registration attached for thc months of November
and December.)
(~ctf~. lly submitted,
Library Manager ~
November
1994 1994
SUNDAY MONDAY TUESDAY '~EDNESDAY THURSDAY FRIDAY SATURDAY
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DECEMBER 1994
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
20 21 22 23 24 25 26 22 23 24 25 26 27 28
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: November 2, 1995 '
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: DATE FOR REGULAR MEETING OF TBE BOARD OF LIBRARY
TRUSTEES
RECOMMENDATION
That the Board review the days available (as set forth in Attachment A) and select a day and time most
appropriate for the members, excluding the first week of the month and that the Board amend Resolution
No. LB94-001 to reflect the new date selected.
BACKGROUND/ANALYSIS
On September 13, 1994, the Library Board &Trustees adopted Resolution No. LB94-001, establishing
the first Thursday of each month at 7:00 p.m. as the Regular Meeting day and time for the Rancho
Cucamonga Public Library Board of Trustees.
During the past year of operation, Staff has discovered that supplying the Board with timely financial
and transaction information is difficult when the meeting date falls in the first week of the new month. A
shift to any date in week 2 or 3 would result in complete financial reporting being available in the
packets received by the Board members, rather than the evening of the Board meeting, promoting greater
understanding of financial issues and the opportunity for more questions and exchange of information.
FINANCIAL IMPACT:
None.
Attachment A
CITY OF RANCHO CUCAMONGA
MEMORANDUM
DATE: October 10, 1995
TO: President and Members of the Board of Library Trustees
FROM: Vivian Garcia, Administrativq~retary
SUBJECT: COUNCIL CHAMBERS
At the last Board meeting, staffwas asked to find out the availability of the Council Chambers
for evening meetings. President Howdyshell requested that the Boardmembers check their
schedules to see if the current meeting day of the first Thursday of the month could be changed
to a later day in the month, to improve timelines of budget information.
This item will be presented on the next agenda. Below is a list of available days:
The first, second, third and fourth Mondays.
The first, second and fourth Tuesdays.
The first, second and fourth Thursdays.
\vg
CITY OF RANCHO CUCAMONGA
DATE: November2,,995 STAFF REPORT
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: PLANNING TO PLAN
RECOM]VIENDATION
That after discussion, the Board direct the Library Manager to pursue proposals for conducting a session
or sessions on "visioning" or strategic planning for the Rancho Cucamonga Public Library.
BACKGROUND/ANALYSIS
While the Library currently has a plan of service for this first year of operation, we have yet to create a
Mission Statement and other key planning documents to plot our course for the next 5-10 years and
beyond.
Popular planning devices include Strategic Plans for 5 or 10 years and the most recent "Visioning"
process, which combines strategic planning along with a clear broad-based vision for the future.
Staff recommends the Board direct them to investigate the current trends in strategic planning for
libraries, and create a request for proposal to send to selected specialists in this area.
Staff would like input from the Board on any special direction or methodology they find interesting or
have used successfully in the past.
FINANCIAL IMPACT:
Budgeted $5,000 for training. Should a broader proposal prove of interest, the Friends of the Library
could be approached for potential additional funding.
(~p[ctfully submitted, /~
Deborah Kaye Cla{k
Library Manager '~
CITY OF RANCHO CUCAMONGA
DATE: November 2, 1995
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: DEFINING BASIC SERVICE
RECOMMENDATION
Information and review only.
BACKGROUND/ANALYSIS
Over the past several months, staffhas been meeting and discussing various service programs and
elements with attention to the following areas:
1) Define the term "basic" as it applies to this program
2) Generate a list of all services currently provided by the Rancho Cucamonga Public Library
3) Create a list of services desirable but not yet provided by the Library
4) Determine if the service constitutes "basic" as defined by staff
5) Determine costs to provide the service
6) Provide a recommendation on whether to subsidize service or recoup costs
7) Determine fee that would be required to cover costs of providing the service
8) Determine % of subsidy currently provided or proposed
9) Provide written explanation for determination of "Basic"/"Not Basic" and/or decision to
subsidize or not
Attached you will find several examples of services completed in draf~ form.
Staff requests that you review the format and content and recommend any changes, additions or
clarifications that would be helpful to you in your role of policy makers and budget overseers.
The desired outcome of this report would be to have a planning document, adjustable from year to year,
that would provide a clear sense of purpose to the public of what our priorities in service are, re-
emphasize the roles of service selected and assist in the establishment or alteration of fees.
;p'~ctfully submitted],
Division: Children's Services
Service: Preschool Storytimes
Definition: A program of 30 to 40 min. planned and conducted by professional staff or
trained volunteers. Content is not limited to but may include stories,
songs, fingerplays and other features for children of ages 2-5.
Determination: Not basic.
Cost: Direct Cost: $36.34 per session
Indirect Cost: $ 8.36 per session
Total Cost: $44.72 per session
Annual Cost: $6,440 per year
Fee required to recover costs: $1.50 per child per session
(Based on 30 attendance)
Subsidy: 100% recommended
Limitations: Current budget/staffing limits to 3 sessions with professional staff:
2 during the week; 1 on Saturday for working parents.
Narrative Support:
While the staffbelieves strongly in the value and purpose of the preschool storytimes, staff also
believes that all programming should be considered as "not basic". Programs by their nature are
staff intensive and fall more in the area of promotion and marketing for the library through
entertainment and enrichment rather than "basic" library service.
However, staffrecommends this service be fully subsidized at this time for the following
reasons:
1) The Library Board of Trustees selected service to young people as one of three primary
roles for the Rancho Cucamonga Public Library.
2) The perception of the public currently using the service is that Preschool Storytimes
should be a "free" service.
3) In addition to their entertainment value, Preschool Storytimes provide children with
a socializing experience, often their first exposure to interaction with other youngsters in
a manner resembling the structured education program in their future.
Division: Children's Services
Service: After School Programs
Definition: A program of 30 rain to 1 hr. planned and conducted by professional staff.
Content is not limited to but may include stories, guest performers, craft
sessions other features for children of ages 6-11.
Determination: Not basic.
Cost: Direct Cost: $36.34 per session + additional costs for crafts or guest
performers (Average of $20)
Indirect Cost: $8.36 per session
Total Cost: $64.70 per session
Annual Cost: $776.40
Fee required to recover costs: $2.15 per child per session
(Based on 30 attendance)
Subsidy: 100% recommended
Limitations: Current budget/staffing limits staffto offering one aftcrschool stop/time
per month. Staff recommends increasing thc number to one each week,
when thc budget allows the oppommity for expanding programs.
Narrative Support:
While the staff believes strongly in the value and purpose of all afterschool activities that
encourage youngsters to enjoy the library and learn a fascination for books, staff also believes
that all programming should be considered as "not basic". Programs by their nature are staff
intensive and fall more in the area of promotion and marketing for the library through
entertainment and enrichment rather than "basic" library service.
However, staffreconunends this service be fully subsidized at this time for the following
reasons:
1) The Library Board of Trustees selected service to young people as one of three pr/mary
roles for the Rancho Cucamonga Public Library.
2) The provision of a free afterschool program balances with providing preschool storytimes
at no cost.
3) In addition to their enteFtainment value, afterschool programs provide youngsters the
opportunity to interact with one another in a positive setting and increase the number of
educational activities available to our youth.
29
Division: Children's Services
Service: School Age Storytimes (currently not available)
Definition: A program of 30 to 40 min. planned and conducted by professional staff or
trained volunteers. Content is limited to stories for children of ages 6-9
years.
Determination: Not basic.
Cost: Direct Cost: $29.98 per session
Indirect Cost: $ 6.90 per session
Total Cost: $36.88 per session
Annual Cost: $1,918 per year
Fee required to recover costs: $1.25 per child per session
(Based on 30 attendance)
Subsidy: 100% recommended
Limitations: Current budget/staffing does not allow the provision of this program, but if
funding and staffing allowed, staff would recommend full subsidy and
limit program to one session per week, to avoid encouraging a "latch key"
population of youngsters.
Narrative Support:
While the staff believes strongly in the value and purpose of the preschool storytimes, staff also
believes that all programming should be considered as "not basic". Programs by their nature are
staff intensive and fall more in the area of promotion and marketing for the library through
entertainment and enrichment rather than "basic" library service.
However, staff recommends this service be fully subsidized at this time for the following
reasons:
1) The Library Board of Trustees selected service to young people as one of three primary
roles for the Rancho Cucamonga Public Library.
2) All storytime activities should be subsidized to the same degree, to avoid creating a
perception of unfair or unbalanced treatment of age groups.
3) Continuity in providing programming for all ages of children keeps the youngster
continuously interested and involved with the library through the school years.
30
Division: Children's Services
Service: Toddler Storytimes (currently not available)
Definition: A program of 20 to 30 min. planned and conducted by professional staff or
trained volunteers. Content is not limited to but may include stories,
songs, fingerplays and other features for children of ages 1-2 years.
Determination: Not basic.
Cost: Direct Cost: $36.34 per session
Indirect Cost: $ 8.36 per session
Total Cost: $44.72 per session
Annual Cost: $4,293 per year
Fee required to recover costs: $1.50 per child per session
(Based on 30 attendance)
Subsidy: 100% recommended
Limitations: Current budget/staffing does not allow the provision of this program, but if
funding and staffmg allowed, staff would recommend full subsidy and
limit program to two sessions; one during the week and one on Saturday.
Narrative Support:
While the staff believes strongly in the value and purpose of the preschool storytimes, staff also
believes that all programming should be considered as "not basic". Programs by their nature are
staff intensive and fall more in the area of promotion and marketing for the library through
entertainment and enrichment rather than "basic" library service.
However, staff would recommend this service be fully subsidized if available for the following
reasons:
1) The Library Board of Trustees selected service to young people as one of three primary
roles for the Rancho Cucamonga Public Library.
2) All storytime activities should be subsidized to the same degree, to avoid creating a
perception of unfair or unbalanced treatment of age groups.
3) In addition to their entertainment value, Toddler Storytimes could create a lifetime library
user by presenting positive library experiences early in life. Toddler Storytime might
also bring in an excited "new parent" who would continue the library experience in their
childg life.
31
Division: Children's Services
Service: Bilingual Preschool Storytimes (currently not available)
Definition: A program of 30 to 40 min. planned and conducted by professional staff or
trained volunteers. Content is not limited to but may include stories,
songs, fingerplays and other features for children of ages 2-5 and would be
conducted in a mixture of English and Spanish (or language determined by
Librarian).
Determination: Not basic.
Cost: Direct Cost: $36.34 per session
Indirect Cost: $ 8.36 per session
Total Cost: $44.72 per session
Annual Cost: $6,440 per year
Fee required to recover costs: $1.50 per child per session
(Based on 30 attendance)
Subsidy: 100% recommended
Limitations: Current budget/staffing limits to 3 sessions with professional staff:
2 during the week; 1 on Saturday for working parents.
Narrative Support:
While the staff believes strongly in the value and purpose of the preschool storytimes, staffalso
believes that all programming should be considered as "not basic". Programs by their nature are
staff intensive and fall more in the area of promotion and marketing for the library through
entertainment and enrichment rather than "basic" library service,
However, staffrecommends this service be fully subsidized at this time for the following
reasons:
1) The Library Board of Trustees selected service to young people as one of three primary
roles for the Rancho Cucamonga Public Library.
2) The perception of the public currently using the service is that Preschool Storytimes
should be a "free" service.
3) In addition to their entertainment value, Preschool Storytimes provide children with
a socializing experience, often their first exposure to interaction with other youngsters in
a manner resembling the structured education program in their future.
32
Division: Circulation Services
Service: Replacing a lost library card
Definition: A library card can be reported lost or stolen at no cost. However, to
receive a new card, a $2 charge is levied.
Determination: Not basic
Cost: Direct Cost: $3.36 per card
Indirect Cost: $.77 per card
Total Cost: $4.13 per card
Postage: $.32 on 10% of transactions
Annual Cost: $916
Based on 220 cards per year
Fee required to recover costs: $4 plus postage if necessary
Subsidy: 50% recommended
Limitations: Currently there is no limit on the number of lost cards that can be
requested each year.
Narrative Support:
California law requires that "library cards" be free. The first card issued by the Rancho
Cucamonga Public Library is issued free of charge. If the library requires a new card be issued
for various reasons, including a worn card or unreadable barcode, the card is issued free of
charge.
California law also recognizes, however, right of each jurisdiction to pursue costs for
replacement of materials or services. This includes fees for lost books, lost materials and lost
library cards.
The costs above reflect actual timed analysis of the processes included in issuing a new card, the
review by the Circulation Supervisor of all cards reported lost or stolen and the negligible costs
of materials. Postage is listed since this is also covered in some 10% of the cards replaced.
However, staffrecommends this service be subsidized at this time for the following reasons:
1) In surveying other library jurisdictions, the $2 fee was average.
2) Most of the cards are lost by children. While many parents value the lesson of teaching
responsibility of card ownership early in life, the library does not want to inflict high
costs on parent or child or risk the loss of the child as a patron.
33
CITY OF RANCHO CUCAMONGA
MEMORANDUM
DATE: November 2, 1995
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Robert Karatsu, Principal Librarian
SUBJECT: REPORT ON BUSINESS AFFINITY GROUP MEETING OF 10/20/95
A group of 15 members of the local business community met at the Library on Friday, October 20th,
for a demonstration of library resources targeted for the business community (i.e. CD-ROMs such
as the American Business Disc and Thomas Register of Manufacturers, and print sources such as the
Standard and Poors Corporation Reports, What to Buy for Business and various investment surveys),
and to discuss ways in which the Library could better serve the business community.
The focus group was very interested in many of the resources available at the Library (since the
meeting, ! have seen some of the group back using the resources).
As far as the discussion portion of the program went, it was my impression that there were certain
streams that we need to address to better serve our business community:
~ Although many commented that they felt we were doing a good job, there is still the need to more
widely publicize what we are doing, or can do, for the business community. Venues such as the
Grapevine, the Chamber newsletter, or a "business friends" newsletter could in part address this
issue.
- "Word of mouth" was mentioned as being the best way to spread information about the Library.
It was suggested that Library staff could go to certain groups (i.e. Chamber, service organizations)
and give a presentation similar to the one presented to the affmity group.
- Public access cable television was also mentioned as a way to publicize services or resources for
the business community.
- The group was in agreement that the Library should continue to sponsor meetings for the business
community in the Library, presenting different topics that would be of interest and use to the
business community. Depending on the topic, different segments of the business community would
be targeted as participants. The next topic that was decided upon was the Internet.
I found this focus group session to be very useful and informative. It would appear obvious that we
do need to make a more concerted effort to publicize what we can do for the business community.
Using the Grapevine and the Chamber newsletter should be good starting vehicles. I also thought
34
it was very good that a representative fxom the Daily Bulletin attended, and was willing to do what
she could to help the Library (and gave suggestions on how the Library could help her out).
I also think that for the next meeting, it would be helpful to try and target more (and perhaps
different) businesses so that we can get a wider cross section of whom we are trying to serve.
Finally, I would like to thank Boardmember Ede Swistock for all of this help in getting this initial
meeting together, and for his facilitation of the discussion portion of the program. His overall
assistance was vital in making this initial meeting of our business affinity group a productive and
constructive first step in what will hopefully be a long and successful partnership.
Respectfully submitted,
Robert Karatsu
Principal Librarian
3B
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: November 2, 1995
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: LITERACY UPDATE
RECOi~NDATION
Information and review only.
BACKGROUND/ANALYSIS
Attached you will find the first written Quarterly Action Plan designed by Literacy Coordinator Lori
Hopkins and the Library Manager.
f~esp~ct fully submitted, /~,,
· ary Manager ~
CALIFORNIA LIBRARY LITERACY SERVICE
Quarterly Action Plan (Fiscal Year 95-g~
x 1st Quarter 2nd Quarter
Nme of Library Rancho Cucamonga Public July-September Ocotober-December
3rd Quarter 4th Quarter
January-March April-June
l~structions:
1. Submit one original plus two copies of this report with other reports required.
2. Send to: Budget Oflrace-Literacy, California State Library, PO Box 9428.37, Sacramento, CA 94237-0001
1. What were your principal challenges for this past quarter?
To secure staffing for the I, iteracy Coordinator position.
2.1~lw did you address thesechallenges?
InIPeration with the Upland Public Library, the Rancho Cucamonga Public Library has
collected for the services of Lori Hopkins as Literacy Coordinator.
3. Based on these actions, what do you seeasthe principal challenges you face iht he next quarter?
To establish the identity of the joint project between the Upland Public Library and the
Rancho Cucamonga Public Library.
4. What local alliance formation activities occurred th~ quarter?
Rancho Cucamonga established an initial agreement with Upland. The Rancho Cucamonga Public
Library Manager, Deborah Clark, attended a Literacy Celebration at Upland where she met
program participants. Lori Hopkins attended a Rancho Cucamonga Library Board meeting.
~uarterly Action Plan (con(inued) Page 2 of 2
15. What were your communication strategies for this quarter with respect to target audience, methods,
and desired oulcomes?
~n article was printed about the new literacy services in Rancho Cucamonga in the "Grapevine"
city newsletter. Also, a PS^ was aired on the local cable station. ¥1ith these two
communication strategies it is estimated that every household in Rancho Cucamonga was reached.
6. How were strategies implemented and what outcomes were achieved?
Rancho Cucamonga already has 11 potential tutors and 5 potential students and we receive more
calls every day.
7. Based on outcomes attained, what do you plan for next qua~er?
Plans for next quarter include:
1) To hire and train support staff
2) ~..~der office furniture and supplies
3:/ange office
4-~er literacy materials
5) Work with Upland to establish a joint identity
6) Release general publicity about the literacy program
7) Plan a life skills series for adult learners
CUCAMONGA PUBLIC LIBRARY
f Library . /~/-) ~
Signature of pe~-'u~mitth~g this repo~
Library Manager 10/26/95
Tit~ Date
Lori Hopkins
Contact Person
litoracy £nnrdinat~r (909) 9a8-9900 ext. 5034
Title Phone