HomeMy WebLinkAbout1996/01/04 - Agenda Packet - Library Board of Trustees LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
First Thursday
7:00 p.m.
January 4, 1996
Civic Center
Council Chambers
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Rex Gutierrez, Mayor Pro Tem
Paul Biane, Councilmember
James V. Curatalo, Councilmember
Diane Williams, Councilmember
Boardmembers
Robert Howdyshell, President
Laura J. Muna-Landa, President Pro Tem
Rebecca Davies, Boardmember
Gina Gregory, Boardmember
Edward E. Swistock, Boardmember
PAGE
~.~ ~ Board of Library Trustees Agenda 1
Regular Meeting, January 4, 1996
A. CALL TO ORDER
1. Roll Call: Howdyshell , Davies __, Gregory
Muna-Landa , and Swistock __
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Board at one time
without discussion. Any item may be removed by a Boardmember or
member of the audience for discussion.
1. Approval of Minutes: December 7, 1995. 3
2. Approval of CDBG Application for Funds: $39,216.80 9
3. :Approval to create a new Patron Classification: Probationary. 36
4.- Approval &change in Teacher patron category, adding free access to 37
the Magazine Index module from their home or school computers to
their current service parameters.
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library status report: oral report presented by Staff.
2. Budget report: presented by Deborah Clark, Library Manager. 38
3. Planning Process: recommendation from Staff. Oral report
presented by Renee Tobin, Librarian II.
D. BOARD BUSINESS
The following items have been requested by the Board of Library
Trustees for discussion. They are not public hearing items, although the
President may open the meeting for public input.
1. Update on status of donor wall: Ede Swistock, Chair of Fundraising 46
Task Force presenting. Minutes attached on meeting of December
8th.
PAGE
Board of Library Trustees Agenda 2
·
~ ~ ' Regular Meeting, January 4,
1996
2. Second Phase Collections Update: Oral report, Robert Karatsu,
Principal Librarian, presenting.
3. Internet Update: Oral report, Robert Karatsu, Principal Librarian,
presenting.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Board of Library Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. COMMUNICATIONS FROM TI~ PUBLIC
This is the time and place for the general public to address the Board of
Library Trustees. State law prohibits the Board from addressing any
issue not previously included on the Agenda.
~ G. ADJOURNMENT
I, Deborah Clark, Library Manager of the City of Rancho Cucamonga,
hereby certify that a true, accurate copy of the foregoing agenda was
posted on Friday, December 29, 5:00 p.m., 1995, more than seventy-two
(72) hours prior to the meeting per Government Code 54953 at 10500
Civic Center Drive.
CITY OF RANCHO CUCAMONGA
STAFF REPORT
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF MINUTES FOR DECEMBER 7, 1995
RECOMMENDATION
Approval of the Minutes of the Regular Meeting of the Board of Trustees for December 7, 1995.
BACKGROUND
Minutes taken and compiled by Library Administrative Secretary Vivian Garcia.
~esp~ ctfully submitted,
Library Man g~
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on Thursday, December 7, 1995, in
the Council Chambers of the Civic Center, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 7:03 p.m. and the pledge of allegiance
was led by President Howdyshell. Present were Boardmembers Davies, Gregory, Muna-Landa and
Swistock.
Also present were: Paul and Diane Williams, Friends of the Library, Deborah Clark, Library
Manager, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Supervisor, Lori Hopkins,
Literacy Coordinator and Vivian Garcia, Administrative Secretary.
B. CONSENT CALENDAR
B1. Approval of minutes: November 2, 1995
MOTION: Moved by Boardmember Davies, seconded by Boardmember Swistock. Motion carried
5-0.
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library status report: oral report presented by Library Staff.
Deborah Clark, Library Manager, presented an oral report on the library. Volunteer hours have
dropped by 22 percent in November. Staff has not recruited during the past two months due to the
resignation of our Volunteer Coordinator. With holidays approaching and with the opening of the
Coordinator position, staff withheld recruiting until the new year begins. Volunteer hours for the
Library since January is 4,846. If we add the number for the Friends Bookstore which is 4,891, the
total is close to 10,000 hours.
Also, accomplished this month was an invitation to Ray Bradbury to speak whenever he is available.
Nettle Nielson, Recreation Supervisor of the Community Services Department is the staff member
who puts together the Grapevine magazine. Nettle is also the Coordinator of a Career Fair. Staff
of the library is planning to work in conjunction with Community Services to put on a larger Career
Fair this next year with displays at the Library.
Library Board Minutes
December 7, 1995
Page 2
In terms of other publicity, Sandy Woodcock, has created a Press Release on the Nolo Press offer.
Thanks to President Howdyshell, Nolo, which is known for their legal aid publications, has started
a matched-grant program for libraries. If an individual or a member of the community sends in a
donation - Nolo will match that amount of money towards the purchase of Nolo publications.
Staffis starting the first holiday fundraiser. A tree was donated t~om our local Sanwa bank and staff
decided to decorate with a string of lights and see if families would sponsor stars, bulbs and books.
The cost is $3 for a star, $5 for a bulb and $10 for a book. Each one of will be hung on the tree with
the selected name.
Robert Karatsu, Principal Librarian, stated that November was the second busiest month since we
have opened. Patrons are now able to renew books by a PC with a modem instead of using the
Telecirc.
Boardmember Davies stated she would like to commend Robert Karatsu for going to Deer Canyon
School to help one of the teachers, Mr. Mark Rader, in bringing his computer up and live with the
Library. She wanted to personally thank Renee Tobin and Nina Cole in assisting the Rancho
Cucamonga Council PTA with the Reflections judging. Congratulations to Nina Cole in being
November's Employee of the Month.
Boardmember Davies asked when the library magnets will be available for purchasing.
Diane Williams, member of Friends of the Library, stated they should be available by next week.
C2. Budget report: presented by Deborah Clark, Library Manager.
Deborah Clark, Library Manager, reviewed Schedules A, B and C with the Board.
C3. Approval of mid-year budget adjustment. Report presented by Deborah Clark, Library
Manager.
Deborah Clark, Library Manager, stated that this action is critical for the Public Library Fund; a slate
managed program which allocates funds to each library based on the percentage of per capita support
the library is given, plus, the overall population of the library jurisdiction. We are only eligible for
that funding if, in each fiscal year, the appropriating body gives us the same amount or more money
than they did the year before. If our budget is reduced by our funding body, then we lose Public
Library Fund money.
With the budget which was proposed in April of'94, staff was projecting a more solid property tax
base than we ended up having. An adjustment during mid-year '95/'96 is needed. Staff contacted
Library Board Minutes
December 7, 1995
Page 3
the State Librarian regarding this situation. The state's request was that we file our certification on
the "approved budget," but that the Board approve the amended budget before you. Staff'will send
a new certification to the State.
MOTION: Moved by Boardmember Muna-Landa to approve the mid-year budget adjustment,
seconded by Boardmember Davies. Motion carried 5-0.
C4. Literacy Update and approval to apply for CDBG funds to create Literacy Center and
tutoring rooms. Presented by Deborah Clark, Library Manager and Lori Hopkins, Literacy
Coordinator.
Lori Hopkins, Literacy Coordinator, stated that the furniture which was ordered for the Literacy
office arrived yesterday. Staffhas contracted with a Literacy consultant and the first tutor training
workshop is scheduled for January 20 and 27. Staffhas been contacted by twelve potential tutors
and three potential learners. Staffis planning an open house for the new literacy center on January
13 from 10:00 a.m. to 2:00 p.m. The recruitment for a full time clerk, 20 hours in Literacy and 20
hours in Circulation closed on Monday with over a hundred applicants. The interviews will be held
on Tuesday, December 12. Staffwill sending a letter out to businesses recruiting for speakers for
the life skills program which will be meeting on the first Tuesday of each month.
The CDBG application grant that staffis asking for, is construction to be done in the storage room
to enclose the storage area and separate it from the literacy office section.
Deborah Clark; Library Manager, stated that staff is looking at having a series of upgrades done.
The first upgrade will be construction to create study rooms similar to what is presently in the
Children's Room. One larger room will hold to six to eight, a small group meeting room. Then two
smaller study moms for two or three. Pete Pitassi, the architect for the original Library project, will
be working the project and giving staff numbers at this time.
Boardmember Muna-Landa asked what is the block grant process here?
Deborah Clark, Library Manager, stated that staffis currently filling out the application which is due
on December 20.
Boardmember Swistock asked if the City reviews the applications or ifa consultant is hired?
Deborah Clark, Library Manager, stated she would find out and get back to the Board.
Boardmember Muna-Landa asked when the public hearing will take place?
Deborah Clark, Library Manager, stated she will find out the information and have it in the next
newsletter.
Library Board Minutes
December 7, 1995
Page 4
MOTION: Moved by President Howdyshell, seconded by Boardmember Gregory. Motion carded
5-0.
C5. Mid-year review of the Plan of Service 1995-96. Presented by Deborah Clark, Library
Manager.
Deborah Clark, Library Manager, invited the Board to review the Plan of Service in their packets
and if there are areas you would like to address to contact her.
C6. Demonstration of Lap Top Technology: Presented by Robert Karatsu, Principal Librarian.
Robert Karatsu, Principal Librarian, presented and reviewed with the Board the Internet Web Page
which will show patrons what services are available at the Library.
D. BOARD BUSINESS
D 1. Update on status of donor wall.
Boardmember Swistock stated the Fundraising Task Force will be having a meeting tomorrow in
which this item will discussed.
Deborah Clark, Library Manager, stated this item will appear on next month's agenda.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Boardmember Davies asked for an update on the affinity credit card.
Deborah Clark, Library Manager, stated that newsletter had the most current status on the card.
There is currently an RFP (request for proposal) out with responses due January 10. These will be
evaluated by staff and the determination of the successful bidder will go to Council for approval.
The next update will be in February.
E2. Boardmember Swistock asked for an update on Phase II Collections.
E3. Boardmember Swistock requested Internet Policies.
Library Board Minutes
December 7, 1995
Page 5
F. COMMUNICATIONS FROM THE PUBLIC
Paul Williams, President of the Friends of the Library, reviewed handouts from the Friends
Bookstore with the Board.
Paul Williams, stated that the Playboy issues, a 20 year collection, fell into the category as a
collectible. Sensitivity was considered in the issues which were placed in the closed glass bookcase.
The Friends received $235 for the collection. In the future, the Friends will not sell these through
the Bookstore.
President Howdyshell stated that he "spoke for himself' and publicly acknowledge the Friends of
the Library are all doing a fantastic job and have a hundred percent of his support at all times.
Paul Williams presented a check for $10,000 to Deborah Clark.
F 1. Offer from Gil Rodriguez, Jr. to provide a 20 percent donation of each Christmas tree sold
when presented with a flier from the program by the Rancho Cucamonga Public Library.
Deborah Clark, Library Manager, stated that Gil Rodriguez wanted a flyer (sample shown on the
overhead projector at the meeting) to be handed out to patrons. The patrons who brought this flyer
to his tree lot and purchased a tree would have 20 percent of that charge donated to the Library.
Deborah Clark, Library Manger, stated that City policy would not allow the Library to use its name
in this way. Staffs recommendation is to thank Mr. Rodriguez for being willing to approach the
Library with this suggestion.
MOTION: Moved by Boardmember Swistock to thank Mr. Rodriguez and indicate that the Board
will refer this to the Fundraising Task Force, and there simply-was not enough time this year to
accommodate his request, seconded by Boardmember Muna-Landa. Motion carried 5-0.
G. ADJOURNMENT
MOTION: Moved by Boardmember Swistock, seconded by Boardmember Gregory to adjourn to
January 4, 1996 at 7:00 p.m. Motion carried, 5-0. The meeting adjourned at 8:04 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
CITY OF RANCHO CUCAMONGA
STAFF REPORT ..-"
DATE: January 4, 1996 )~.~
TO: Mayor and Members of the Rancho Cucamonga City Council
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF CDBG APPLICATION FOR FUNDS: $39,216.80
RECOMMENDATION
Approve attached application for Community Development Block Grant funds in the amount of
$39,216.80 to create a Literacy Center for the Rancho Cucamonga Public Library using space
currently designated for storage and community room.
BACKGROUND/ANALYSIS
The attached application includes a design by Architect Peter Pitassi which reflects the creation
of three tutor/student rooms and a Literacy Office. Figures were developed by Mr. Pitassi as
well.
Long term, the library hopes to expand the literacy area ~tO encompass_ a:computer center
designed to provide job-searching and training resources. This concept was identified as a trend
promoted and supported by the State and Federal library funding agencies.
Fiscal Impact:
No increased operating expenses would be required at this time.
2
Deborah Kaye GI.~J
Library Manager
CITY OF RANCHO CUCAMONGA
CDBG PROJECT APPLICATION
CONSTRUCTION AND OTHER COMMUNITY IMPROVEMENTS PROPOSAL
Construction and other community improvement projects include construction or rehabilitation of
public facilities, parks, roads, water and sewer facilities, removal of architectural barriers, housing
rehabilitation and economic development activities.
A. APPLICATION COVER SHEET
1. Name of Applicant: Rancho Cucamon~a Public Library
2. Mailing Address: 7368 Archibald Rancho Cucamonqa CA g1730
3. Phone Number: (90g) 94~-9900
4. Contact Person and Title: Deborah Kaye Clark, Library .~anager
5. Legal Property Owner: City of ~ancho Cucamonga
6. Applicant is a public agency: Yes XX No
7. Project Description: (Using 25 words or less describe the proposed program(s). A detailed
description is also required in Section Bg.)
To provide an office center and study rooms to accommodate the Rancho Cucamonga
Public Library's Adult Literacy proqram} currently providinq one-on-one
in~tructinn in r~adin~n ~i11¢
8. Requested CDBG Allocation: (Per Project): $. 39,216 .$0
9. Indicate which National Objective this project meets.
× X × Lower income benefit. Indicate Census Tract and Block Group of area served and/or
percent of lower income households to be served. ( lower income defined as below
80% ofthe area median). Fifteen percent (I5%) of lower income households
are likely to require literacy assistance.
Slum and Blight
Page 2 - 1
City of Rancho Cucamonga's 1996-97 CDBG Application _~,
/c,
B. PROJECT CHARACTERISTICS
1. ProjectLocation: 7368 Archibald, Rancho Cucamonqa. Project i~ within
existing public library building.
2. CurrentZo~ng: PI (Puhlic land)
3. Local zoning restrictions that would affect the project:
4. Describe the neighborhood or area(s) to be served by the project. This description must
include service area boundaries when available (attach a map if needed): Thp pnt~ro city
of Rancho Cucamonqa represents the major service area. The proqram also accepts
be intensified in Census Tract 21.
5. If the project is a special economic development activity, estimate the number of new full time
jobs to be created: N/A jobs low and'moderate income jobs
(below 80% of the area median income)
6. Complete for all construction projects (includes rehabilitation, acquisition and demolition):
Assessor's parcel number(s): 20803154
Square footage of proposed building:
Squaxe footage of improvement or addition to existing building: 646
Length of improvement if street; water or sewer projeci: N/A
Service capacity ofexisting facility: 375 capacity on site: g0.000+ client base.
Improved capacity ofthe facility: Office capacity: 3 staff Study Areas: 8 tutor pairs
No change in capacity. Additional services offered.
Age of stmcture(s): ~ years old Historic Status: N/A
7. If property acquisition is required for the project, describe location and amount needed:
N/A
8. If residential rehabilitation, number of units expected to be completed: N/^
Page 2 - 2
City of Rancho Cucamonga's 1996-97 CDBG Application
//
9. Describe the proposed project and provide a scope of work. The narrative should include the
need or problem to be addressed az well as the population to be served or the area to benefit.
Describe the work to be performed, including activities to be undertaken, method of approach, the
implementation schedule and quantified objectives. Attached any applicable maps, plans or
brochures.
The Rancho Cucamonga Public Library Adult Literacy Program is the newest outlet of a joint literacy
venture called "West End Literacy Program". United with the Upland Public Library, the State grant
funded program provides one-on-one tutor training to enable adult residents to learn to read. (Successful
grant application at~aehmant A) Designed for native English speakers who have "slipped through the
cracks" of the regular school system, the Rancho Cucamonga Public Library's adult literacy program is
primarily focussed on Rancho Cucamonga residents. The goal is to teach illiterates to read to stop the
downward spiral of unemployment and poverty caused by an inability to read and write effectively.
The literacy program serves the population of adults in the community who have low reading and writing
skills. Because of their Iow skills, many of these adults are Iow to moderate income or unemployed.
According to the 1990 census, 15% or 17,250 of the 115,000 residents in the city of Rancho Cucamonga
alone failed to graduate from high school. This group, plus those individuals that did graduate but still
lack basic skills, and additional estimated 5% or 5,750 are the potential beneficiaries of an adult literacy
program. Target group for Rancho Cueamonga alone: 23,000 needing literacy skills. The Literacy
Center of Rancho Cucamonga has a goal of creating 100 teamed tutor/student teams in 1995/96.
The proposed project would benefit the Rancho Cucamonga Public Library facility for adult literacy.
Funds would be used to re-model the space of the of the existing facility currently used for meeting space
and storage into a Literacy Center, containing office space and three meeting rooms for tutor training and
paired teams. This construction project could be accomplished in one phase.
Office Space: The library'~ existing storage room is the present location of the literacy office and staff.
The storage facility is located to the West of the Community Room on attachment B. The storage area
currently houses not only the literacy program staff, but also a book mending area, boxed supplied and
book storage shelves. The proposed project would enclose a portion of the room, making it more
suitable for an office atmosphere.
Tutoring Rooms: The second aspect of the proposed project would re-model the existing Community
Room to build three study rooms. The study rooms will provide a private location for the adult literacy
students to meet with their tutors. Currently, there is no space available for tutoring pairs.
The library has already secured the services of the original architect for the building. Mr. Peter Pitassi
has created the design for the proposed center (Attachment C) and has agreed to serve as architect on the
project if funded. Time line of the project: Attachment D.
10. Describe prior experience the agency may have had with Community Development Block
Grant funding.
The Rancho Cucamonga Public Library has only been in existence for one year, therefore this is the first
opportunity for application. However, the Upland Public Library location of the "West End Literacy
Program" receives program support from the City of Ontario's CDBG program. Currently, that program
serves a number of Ontario residents who are enrolled as students. Amount awarded in 1994/95: $2,500.
Page 2 - 3
City of Rancho Cucamonga's 1996-97 CDBG Application
C. ESTIMATED PROJECT BUDGET
1. Provide the estimated budget for the proposed project. Costs should be based on the best
information available. When preparing this data, consider the following factors: (a) the project
should be completed in one phase if possible, or if phased operational capacity of the phases
should be independent of each other; (b) a phased project should be broken into distinct parts,
with estimated costs and priority provided for each part; (c) apply federal prevailing wage rates
to construction projects over $2,000. If an agency other than the City, describe the fiscal
management system including financial reporting, record keeping, accounting systems,
payment procedures, and audit requirements:
See Attachment E for project budget breakdown.
Fiscal aoent will be the City of Rancho C~Jcamnn_oa,
COMPLETE FOR PROJECTS INVOLVING CONSTRUCTION
CDBG SHARE OTHER SOURCES
Architectural and Engineering Services $ $ 5,000
Site Acquisition $ $
Local Review Costs $ $
Construction $ 39,216.80 $
Other (Furnishings) $ $12,000
$ $
$ $
TOTAL COSTS $ 39
GRAND TOTAL {CDBG + OTHER) $ 56,216.80
Estimator Name and Title Deborah Kave Clark. Library
Peter J. Pitassi, AIA, Architect
Page 2 - 4
City of Rancho Cucamonga's 1996-97 CDBG Application
Attachment A
APPLICATION FOR FUNDING:
1995/96 California Library
Literacy Service Grant
Applicant: Rancho Cucamonga Public Librar~
s
CLSA Program Budget Request for Cnlifornin Library Literacy Service Programs
Fiscal Year 1995/96
RANCHO CU~AMONGA PUBLIC LIBRARY
( May 4. 1995
Library Dire~6r ;igna~ura Date
(a) (b) (c) Total
Budget CLSA Estimated Approved CLSA Budget
Categories Budget Other Yenrly (Completed by CSL)
Request Budget Budget
(a + b) Dr. Kevin Starr
1. Personnel
(Inc. Benefits) 72,000 72,000
2. Library 2,500 2,500
Materials
3. Operations
Total (3a-3g) 12,200 12,200
3a. Contract 5,000 5,000
Services
3b. Travel 1,000 1,000
3c. Office
Supplies 1,500 1,500
;Id. Printing 2,000 2,000 ~' ~ ..... ~
3e.lnstructional
Resources 1,500 1,500
3f.
Communications 1,200 I, 200
3g. Other $, 000 5,000
4. Equipment 11,050 11,050
$. Indirect 11,730 11,730
6. TOTAL 109,480 114,480
Ct. SA California Llbrnr~ Uterncy Service
APPI.ICATION ABSTRACT
I. L~l~raryName: Rancho Cucamonga Public Library
Address: 7368 A~chibald Avenue
Rancho Cucamgn~ CA !)l?)0
3. Contact
Person: Deborah Kaye Clark
4. TelephoneNo. {909) 948-9900 Extension 5020
$. ~ectoral District(s): ~zsembl)c 63rd
State Senate: 31st
& # of ~- 1 ~ in literacy program: 2
7. Principal Outcomes: Goals
a) Number of adult learners to b~ se~ed 100
b) Numt~r of tutors to be trained 60
c) Number of library branches to be included 2
8. Proposed Program Operating Budget: CLSA Request: S 109,480
Other Revenues: S 5 ~ 000
TOTAL S 114,4~0
9. 1 hereby ~r funds under Chapter 4~.,ad'ticle 4.2., of thc Education Code: r -- [a'brary Dire~ --
5/5/95
10. Date:
FM-.46AP P.PG I
Rev 2,~5 c~ _e, A4~.App
EQUIPMENT EXPENDITURE BREAKDOWN
TOTAL REQUESTS: $11,050
Office Equipment: Costs
I Computer
HP Vectra M2 $3,500
I Primer $ 500
I Typewriter
Reconditioned IBM $ 250
2 Desks/Dividers $5,000
Outreach Equipment:
I Combination video/tv $ 500
I Video Carnet/Tripod/Cables $1,300
INDIRECT COST DETAIL: $11,730
The indirect cost budget figure is based on 12% ofthe grant total. This figure was developed
with assistance fi.om the Finance Manager of the City of Rancho Cucamonga. Ordinarily, the
city charges 15% of a grant total, but they have agreed to a reduced rate for this vital project.
This figure covers the time of the Finance Director, the Personnel Director for recruitments, the
Personnel Records Clerk, the Purchasing Manager and assorled financial slaffto establish
appropriate accounts and to financially manage the project.
Finally, it is aplied to the use of space and utilities at the Rancho Cucamonga Public Library.
PLAN OF SERVICE NARRATIVE
Type or print the answer to each question. Use as many pages as necessary to be concise
but thorough.
!. Describe the general characteristics of the population within your library
jurisdiction in relation to the literacy services you plan to offer.
What are the key demographic factors (e.g., age, gender, ethnicity, socio-economic
and educational levels); How do these characteristics var)' in different
neighborhoods or communities within your library jurisdiction? What is your
estimate of the size of the adult population needing literacy services in your jurisdiction?
DESCRIPTION:
Rancho Cucamonga is a "new" city of 115,000 population, located in 29 square miles of
San Bemardino County. The City was created in 1980 by the joining of three old,
established communities of diverse makeup: Alta Loma, Cucamonga and Etliwanda.
There are 69,264 residents over the age of 18, according to the 1990 census.
EDUCATION:
In terms of education, 10,714 or 15% of the adult community, failed to graduate from
High School. On the opposite end of the scale, 29% of the population have college
degrees.
ECONOMICS:
5.5% of the population, or 5,500 individuals axe "below poverty" in terms of income.
Most of these individuals reside in the Cucamonga portion of the City, w/th some spill-
over into the 'countrified" Ettiwanda area.
Alta Loma, bordering on the edges of the city of Upland, represents the highest economic
income and education levels w/thin the city.
ETHNICIIT/PLACE OF BIRTH:
Our ethnic breakdown is as follows:
White: 79% (Hispanic Origin: 20%)
Black: 6%
Asian: 5%
Other: 9%
/?
Only 1 I% ofour residents are "foreign bom", with 89% of our community native
residents.
£STIMA T£D ILLIT£K4C¥ RA T£:
To estimate the target population of adult illiteracy in Rancho Cucamonga, we have taken
the base adult population of 69,264. From that, we have removed 2,173 adults who state
in the census that they are "linguistically isolated" fxom English (making them more
appropriate for ESL than Literacy training) and are left with the total of 67,091.
We then use the state illiteracy average of 15% of the population. This state average is
used to produce our target base of 10,064.
2. Describe your library's literacy activities, current or past (e.g, existing library
literacy services, referrals to other California Literacy Campaign programs, LSCA
Title VI grants, etc.)
The Library was created as an entity in July of 1994. At the first Board Meeting of the
newly formed Rancho Cucamonga Public Library, a Board member requested a report on
options for bringing literacy to the new city library. While the Library has no past track
record of commitment to literacy, that is simply because the library itself has no past.
Since the Library's opening in October of 1994, the library has fielded requests regarding
literacy services both from prospective clients as well as tutors. Library staffhas referred
the questioners to the Upland literacy program, an active member in the California
Literacy Campaign.
The Rancho Cucamonga Friends of the Library, formerly based with the San Bernardino
County Branch facility serving Rancho Cucamonga, have been supporting the Upland
Literacy Program for the past several years, with donations between $200 and $500
each year. They have pledged a $5,000 grant toward literacy endeavors each year. Their
estiraated income for 1994 is $30,000.
3. Describe community's current literacy activities (e.g., Laubach Literacy (LLA)
Councils, Literacy Volunteers of America (LVA) affiliates, Adult Basic Education
(ABE), Community College literacy programs, community based organizations, etc.)
California Literacy Campaign Program:
Representing the CLC Program, the Upland Public Library provides many of the literacy
services relied on by the community. Currently 13 Rancho residents serve as tutors in the
Upland program. In addition, Upland serves 12 students registered in their program who
currently live in Rancho Cucamonga.
Finally, the Rancho Cucamonga Public Library is a site for tutors of the Upland
program who wish to use the Study Room located on the second floor for tutor
sessions.
Community College Programs:
The Chaffey Community College offers several programs designed to assist the adult
reader who wishes to participate in a school environment. The Chaffey Community
College Educational Resource Program or ERC serves individuals with learning
disabilities. Services include basic skills in language and reading. The fees charged are
nominal or none.
Chaffey also offers the Chaffey Community College Learning Development Center,
located in Rancho Cucamonga, offering classes in practical 1Mng skills, functional
reading and career preparation.
4. What special role will your library literacy service play among the literacy service
providers of your community?
The Rancho Cucamonga Public Library program will provide literacy instruction for
adults challenged in reading, w'iting and basic math skills. The library program will be a
grass roots effort designed to excite the community about literacy. We will promote the
one-on-one concept of literacy instruction, emphasizing tutor involvement with the
student. The Library, as opposed to a school environment, v'ill.emphasize personal-
txaining and personal commimaent as major components of our program; a less
institutionalized approach than the Adult Basic Education wh/ch forms the core of the
services currently offered.
The Rancho Cucamonga Public Library project will be working closely with the Upland
Literacy Program, now in operation for 6 years. The two projects will generate a
symbiotic relationship, with each gaining energy from the other program. The new
Rancho program is designed to infuse new excitement, a larger terfitot'3,, a greater
population to draw upon. The established Upland Literacy program will provide a base
of knowledge and experience from which to draw, an undemanding of the polices and
paperwork procedures of the grant process and an overall ability to promote literacy as a
concept through major media in the broader Inland Empixe community.
fi. Is there a community adult literacy coalition within your library jurisdiction? If
"yes", describe bow your literacy program will participate. If"no", describe bow
your library will assist in establishment of one.
While there is no literacy coalition within the Rancho Cucamonga Public Library's
jurisdiction, the Upland Literacy Alliance. organized in 1990, services Rancho
Cucamonga cunently, and will continue to do so with Rancho Cucamonga a strong
participant.
Currently, the Alliance is composed of representatives from the Upland City
Council, the media, local churches, corrununity service organizations, local
businesses and sunounding libraries.
The new Rancho Cucamonga program would become involved with this coalition, to
form a new, invigorated community literacy coalition. Since the Alliance is currently
restructuring to provide greater scope and coverage for the organization, the timing is
perfect to infuse 'new blood" into the organization by adding Rancho Cucamonga
businesspeople, church group represenuation and literacy activi~ to forge a dynamic
community wide organization, renamed to reflect the broader scope of service and
new partnerships formed.
Even broader in scope and coverage is the informal sharing of literacy services and events
currently occurring between Colton, Riverside City and County, San Bemardino City and
San Bernardino County Literacy programs. Together in 1994, along with Upland Library
Literacy, they planned and coordinated the Adult Learner's Conference. The new Rancho
Cucamonga Public Library Literacy Program would become part ofthis planning
groupfor literacy services.
6. Describe the library and community sites you plan to use for program activities
(e.g., tutoring, tutor training, program administration, alliance activities, resource
center, etc.) and discuss the rationale for your choices.
Overall description of the Rancho Cucamonga Public Library:
The new library was opened in October, 1994. It presently houses a collection of 90,000
items, 200 periodical subscriptions and cixculates 1,900 items per day.
Located in 26,000 sq. feet, the new library, offers major technological services, including
on-line access to the catalog and magazines full text; dial-up referral data base; fully
loaded windows computers for the public and a fully automated book renewal service.
The librar~ is currently open 7 days a week, with on-line access available 24 hrs. each
day.
The Rancho Cucamonga Public Library is a universal borrowing facility, a participant in
O.C.L.C. and a member of the Inland Library System.
Literacy Offices:
Year 1:
During the first formative year, the literacy office will be located in a large area on the
second floor currently used for storage. (See auachment A) There is sufficient room for a
coordinator to establish an office immediately, and sufficient room for resource materials.
Clerical help will be housed both in that location and in office cubicles located in the
regular administrative staff offices.
Year 2:
Thc HUD program for the City of Rancho Cucamonga has already contacted the Library
Director and expressed interest in receiving an application for funding that will create real
office space for a long term literacy office. This assistance will be applied for in year
1995/96.
Tutor Training:
Tutor training will be held in the Community Room area located on the second floor of
the library. This 100 sq. fl. area was designed as meeting room space.
Tutoring:
Rancho Cucamonga Public Library:
Tutoring will take place in the study room on the second floor, as well as the community
room space during hours specifically set aside for that purpose. The room can be divided,
so will serve as a location for tutoring t~'o pairs at any time of the day for which the room
is not booked.
Rancho Cucamonga Neighborhood Center:
A city facility, the Neighborhood Center is used for everything from Vita Income Tax
Assistance to food distribution to flee health clinics. Useful as both a referral agency for
students and a tutoring location, this Center is warm, comfortable, familiar and non
threatening for many potential students.
Other community sites will be identified at a later date.
7. How do you plan to develop library staff awareness and involvement in the
development of your literacy service?
The staff of the Rancho Cucamonga Public Library is small (18 FTE) and all are located'
in the same building. Relations are informal and friendly. Administration creates a
weekly "HOTLINE" of library and city happenings and the staff newsletter issued weekly
provides a more personal interpretation of the news. The Literacy application has already
appeared as an information item in both of those publications.
Adult and Information Services will be involved as they assist in locating potential
alliance agericies, help to establish the program component of the project and refer
potential students and tutors discovered in the reference interview situation to the
Literacy Coordinator.
8. Describe how you plan to transition from primary financial support of your literacy
service from CLSA in years 1-3, to increasingly local funding during years 4 and 5,
and to the matching program in the sixth and subsequent years.
The Rancho Cucamonga Public Library plans a program that bill a~ck the issues of
long range funding in two directions:
1) A team or coalition approach that gill keep long term overhead costs down
2) An aggressive fund-raising approach from year one of the granl.
1) Team approach
While thc first years of operation will require a full time individual to coordinate and
establish a program basic and unique to Rancho, a long range goal ofthe Rancho ....
Cucamonga Public Library program is to evolve into a program s~nere on-going
expenses can be shared with other public library jurisdictions.
In this initial application, Upland Public Library and Rancho Cucamonga Public Library
are working in tandem to create a project structure that will begin to make possible the
coordination and sharing of overhead costs for literacy in the future.
The coalition currently formed between Upland and Rancho Cucamonga Public Library
will provide savings for both jurisdictions in the future by establishing the framework to
jointly fund project management staff.
The ideal configuration for the future would be three public library jurisdictions, each
housing and promoting their own unique literacy programs, bux all coordinated under the
talents of one Literacy Coordinator, with all personnel and support expenses shared
amongst the three participants. This approach would serve to keep the overall costs of the
service down.
2) Fund raising
generate grass roots support for the literacy program within the conununity.
While our primary role in year one will be forming community partnerships, discovering
students and generating qualified tutors, we will also be creating the funding base that
will carry the program on in future years.
9. What will be the key sources of referral of learners to your literacy service? (e.g.,
self-referral, adult basic education in local education agencies, heath and human
service agencies, employment development agencies, local volunteer services, or
other governmental and nongovernmental organizations.)
a. Self referral
b. The Adult Education Program operaled through the five resident school
districts of Rancho Cucamonga
c. The Adult Education Program operated through Chaffey College
d. The Upland Public Library literacy program
e. CALL, the Southem California 800 number
10. What other means of learner recruitment do you plan?
The Library plans to offer a series of Life skills programs. The Project Manager will be
expected to host oneprogram each month, featuring an aspect of Life skills enhancement
to bring into the library prospective literacy clients. These Life skills programs will be in
the area of job finding, family nutrition planning, basic economic skills, etc. The purpose
of these programs will be twofold:
1) to bring in potential literacy clients
2) to strengthen the alliance between the library's program and health and human
service agencies, who would be requested to speak in their respective areas of
expertise
11. What agencies are available for ancillary services to adult learners? (For example,
health, legal, counseling, employment) How do you intend to relate to these
services?
The agencies listed below are available to assist learners in many areas of life. A free-
flowing referral process is planned. Those agencies below are listed according to the
following potentials: to provide referrals and Life skills programs; to provide a fund-
raising base.
Each agency is being contacted, and letters of'support for the program s6ught.
For potential student referrals and lifskills program speakers:
Adult Development Center: provides training, placement and employment for
vocationally developmentally disabled individuals.
Chaffey Community College Educational Resource Program: serves individuals with
learning disabilities.
Chaffey Community College Learning Development Center: Offers students practical
living skills, functional reading and career preparation.
Employment Development Department: provides employment services for job seekers
Employment Training Agency: vocational training and job placement assistance to
displaced and economically disadvantaged individuals.
Help On Call: United Way agency for information and referral. Helps to link people in
the community to available resources.
House of Ruth: Provides crisis counciling to battered women; performs referrals to other
agencies.
Operation Share: provides emergency foods clothing and counseling for residents. · .:-'-
Questward Foundation: Proves aide to homeless; offers the 'txansition ~'alning center'
program and networks with other agencies to help people change their circumstances.
Rancho Cucamonga Neighborhood Center: community information and referral.
Volunteer Vital English: volunteers teach English to non-English speaking persons.
West End Family Counseling: counseling provided for families an individuals for all
psychologically related issues except drug and alcohol abuse. Provides referrals.
For potential tutor recruitment and/or fundraising assistance:
Agewise: an out'each program for healthy aging
American Association of University Women: organization with three major goals:
continuing intellectual grow~ah, advancement of women and responsibility to society.
Lion Club: sponsors fundraisers to help support community projects.
Pomona Valley Community Services, Inc.; provides challenging and rewarding
volunteer opportunities.
Rancho Cucamonga Service Club: service organization which donates to local
deserving charities.
Rancho Cucamonga Women's Club: interested in the activities of the community,
priority includes donations to worthy causes.
Rotary Club of Rancho Cucamonga: international organization of business people.
Rotary Club Sunrise: international organization of businessmen and women.
12. Describe the instructional strategies and materials you plan to use. Discuss these
plans in relation to the population you intend to reach and the sites you plan to use.
The population targeted by this program will be those individuals who have "slipped
through" the traditional educational system; individuals who speak English but whose
reading and writing skills are undeveloped. In addition, our students will be those for
v-horn the more structured "classroom" approach provided by Adult Education has not
been appropriate.
Our program will recruit, train and match volunteer tutors with students in a one-to-one
environment for free instruction in basic reading and v, riting. The tutor training sessions
proposed were developed by the Literacy Volunteers of America, Inc.
A variety of materials will be used by the tutors to reach their students. "Real World"
materials, such as newspapers, magazines, labels, menus, street signs, map and traffic
signs will be suongly emphasized in tutor training and tutors encouraged to include some
of the above ia each tutoring session. Tutors will also be encouraged to ask their students
to select materials to be read.
Laubach workbooks will also be available for tutors who have an interest in that
structured approach. For student/tutor combinations who wish to work with phonic
insmaction, the Laubach phonics book series will be available.
The Rancho Cucamonga program will encourage tutors to utilize three or roux different
materials and approaches in each tutoring session, h has been learned that as each
student has different needs and goals, no one material or approach can be utilized
exclusively.
Used as tutoring sites will be the Rancho Cucamonga Public Library, the Rancho
Cudamonga Neighborhood C~nter and several local churches whk) have expressed
willingness to house tutoring efforts.
13. Describe how you plan to train tutors. Include (to the extent known) specific
techniques, length of pre-service workshops and names of prospective tutor trainers.
Trainers:
The Rancho Cucamonga Literacy Program will contract with one of the following to
present tutor training sessions:
Evey Refiner, Literacy Consultant
Mary Ann Ponder, Colton Literacy Coordinator
The selection will be made through a request for proposal process.
Worl~hops and techniques:
Tutors will receive a ten hour tutor training workshop including an orientation, an
overview of the program and a library tour.
Tutor u'aining will include the basic principles of teaching reading to adults and eight
teaching approaches; language experience stories, sight words, phonics, word patterns,
comprehension skills, language structure, duet reading and "real world" reading skills.
The workshop will also include demonstration and practice time in teaching techniques
and the opportunity to share the experience of seasoned/veteran tu~ors and adult learners.
The Library proposes to con~xact for three general full training woflcshops and an
additional three two hoar workshops for more advanced tutors in the areas of learning
disabilities, learning styles and "whole language' as a tutoring technique.
14. How many tutors do you intend to recruit, train and match with adult learners in
the initial year.'?
40-60 tutors, depending on demand from learners.
15. Provide a time line of tutor training workshops you plan to offer in the initial year.
The first tutor training will be conducted in early December. A second tutor training will
be conducted in early Spring (March). Depending on the demand and necessity, a third
session could be offered for late Spring/early Summer (June). We will also be providing
special ih-service for "seasoned" tutors in early summer.' These in-service sessions will
emphasize a particular tutoring skill.
16. What other plans do you have for )'our literacy service that ~'ere not elicited by the
above questions?
Basic to our proposal is close and cooperative interaction with the currently existing
program located at Upland Public Library. The Library Directors of both Upland and
Rancho Cucamonga have worked closely in developing this proposal and believe that the
synergistic approach to literacy services will provide a firm funding base for both library
programs and a stronger ability to carry on literacy services after the state funding has
diminished.
We plan to work closely over the nex~ 5 years to strengthen the bonds between the two
programs; to coordinate expenses and services; to share in common those items which
make the most economic sense; and yet to hold complete and distinct the mission,
political base and independent spirit and character of each program.
L i teracy
office space
P U B L I C LI'BRARY
Dec. 18,
Program Space
Storage
~ Office
~ 1;~ Group Study Study 3 Study 4
Second Floor Plan
1/8" = 1'-0" 93111C
P£T E RJ. FIT^SSI, ^ I ^
Literacy Program ^ ,, ~: ,, , , ~
ti)
::3
Room/Office Remodel "~'~" '~''''~ "^~ ^v, ,~,, ,,,~
Study ~A,~:,,,, ,:,,,~^ ~,,,,,.~^., ^ ,,,,~
Rancho Cucamonga Public Library ,,x ,~0~, ~.~,~
Attachment D
TIMELINE FOR PROJECT
*All dates relative to grant award
Award of Funds:
*July 1, 1996
Selection of Architect:
Already accomplished. Peter Pitassi, AIA
Creation of Plans/Blueprints
August 1, 1996
Out to bid on Project:
August 15, 1996
Award of Bid:
October 1, 1996
Construction Begins:
December 1, 1996
(Desireable date for construction. This time of year is the slowest for library services.
Construction could be undertaken with the least impact to public service.)
Construction Completed:
December 31, 1996.
Grand Opening Ceremony:
Saturday, January 11, 1997
............. ~,ttachment
PETER J.PITASSI, AIA
A R C: H I T E (3 T
CONCEPTUAL COST ESTIMATE
RAI~CBO CU~ PUBLIC LIBRARY
LITERAC~ PRO~RAH
STUDY ROOH/OI'FICE REMODEL
SECOND FLOOR SOu'raWEST COR~Elt
DECEMBER, 1995
2 Demolition $ 1,000.00
3 Concrete $ 0.00
4 Masonry $ 0.00
5 Metals $ 0.00
6 Wood/Plastics $ 3,000.00
7 Thermal & Moisture $ 0.00
$ Doors/Windows $ 7,300.00
9 Finishes $ 6,499.00
10 Specialties $ 300.00
11 Equipment $ 500.00
12 Furnishings $ 0.00
13 Special Construction $ 0.00
14 Conveying Systems $ 0.00
15 Mechanical $ 4,000.00
16 Electrical ': '
$ 5,400.00
DIRECT COST $ 27,999.00
General Conditions 8.5% $ 2,379.92
Contingency 20% $ 5,599.80
S~btotal $ 35,978.72
Bonds 1.5% $ 539.68
Contractors Fee 7.5% $ 2,698.40
TOTAL $ 39,216.80
Conceptual Cost.Est.imate .... .~ ~ .~ [-2
December, 1995
Page 2
DIVISI(~ KST. DIGIT U~IT TOTAL
QUANTIT~ COST COST
S TE WOrK
Misc. Demolition 1.s. $1.000.00
Subtotal Site Work $ 1,000.00
CONCRETE
NOT USED
MASONRY
NOT USED
METALS
NOT USED
WOOD AND PLASTICS
Plastic Laminate 30 1.f. $100.00 $ 3,000.00
Countertops
Subtotal Wood/Plastics $ 3,000.00
THERMAL AND MOISTURE PROTECTION
NOT USED
DOORS AND WINDOWS
Aluminum & 165 s.f. $30.00 $ 4,950.00
Storefront
and Glazing
wood Door with 1 ea. $350.00 $ 350.00
H.M. Frame
wood Door in 3 ea. $200.00 $ 600.00
Aluminum Frame
Finish Hardware 4 ea. $350.00 $ 1,400.00
Subtotal Doors/Windows $ 7,300.00
FINISHES
Metal Support Systems 675 s.f. $ 1.25 $ 844.00
Gypsum Board 1350 s.f. $ .90 $ 1,215.00
Suspended Acoustical -- 1.s. -- $ 1,000.00
Ceiling Adjustments
Carpet and Base -- 1.s. -- $ 500.00
Vinyl Wall Coverings 200 s.f. $12.00 $ 2,400.00
with Pinable Surface
Painting 1350 s.f. $ .40 $ 540.00
Subtotal Finishes $ 6,499.00
Conceptual Cost Estimate [-3
December, 1995
Page 3
! DIVISIO~ EST. UNIT UI~IT TOTAL
QUANTIT~ LOST COST"
10 SPECIALTIES
Remove Two (2) -- 1.s. -- $ 300.00
Sections of Operable
Partition
Subtotal Specialties $ 300.00
11 EQUIPMENT
Remove and -- 1.s. -- $ 500.00
Relocate Shelving
Units in Storage Room
Subtotal Equipment $ 500.00
12 FURNISHINGS NOT USED
13 SPECIAL CONSTRUCTION NOT USED
14 CONVEYING SYSTEMS NOT USED
MECHAN ! CAL
Fire Protection System
Adjustment of Heads -- 1.s. -- $ 1,000.00
H.V.A.C.
Adjustment and -- 1.s. -- $ 3,000.00
Extension of Ducts,
Grilles and
Thermostats
Subtotal Mechanical $ 4,000.00
16 ELECTRICAL
Relocate existing 8 ea. $200.00 $ 1,600.00
light fixtures
New Light Fixtures 6 ea. $250.00 $ 1,500.00
New Phone Outlets 2 ea. $ 50.00 $ 100.00
New Duplex Outlets 4 ea. $100.00 $ 400.00
with Conductors
Light Controls 4 ea. $200.00 $ 800.00
Misc. Electrical -- 1.s. -- $ 1,000.00
Coordination
Subtotal Electrical $ 5,400.00
CITY OF RANCHO CUCAMONGA~'~.
STAFF REPORT
DATE: January 4, 1996
TO: President and Members of the Libra~ Board of Trustees ~'~'-
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL TO CREATE A NEW PATRON CLASSIFICATION:
PROBATIONARY
RECOMMENDATION
Approve creation of a new classification to be termed Probationary, which would limit any patron
referred to Collection Agency to the following borrowing parameters for a six month period:
No media checkouts
Limit of 2 items instead of 10
BACKGROUND/ANALYSIS
The probationary status was designed for patrons who have responded to the Collection Agency by
paying for materials "lost" or fines owed. Staff`believes that a six month period verifying stability is
advisable. . .
FINANCIAL IMPACT
Staffis recommending this process to assist in limiting the loss rate of the library's collection. No
measureable impact possible.
(~ ctfully submitted,
Library Manager x,..__~2
CITY OF RANCHO CUCAMONGA
STAFF REPORT ·
DATE: January 4, 1996
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL TO CHANGE BORROWING PARAMETERS FOR
TEACHERS TO ALLOW FREE ACCESS TO MAGAZINE INDEX
RECOMMENDATION
Approve changing the borrowing parameters of the patron classification "Teacher" to allow free access
to the Magazine Index module of the Library computer system from their home or from school.
BACKGROUND/ANALYSIS
In Fall of 1995, the Library Board approved allowing all Rancho Cucamonga Public Schools free access
to the Magazine Index component of the catalog. While several schools have taken advantage of the
offer, the majority of schools within the multi-districts do not have the capability of accessing this
feature from the schools themselves since they currently lack dial-out technology.
In working with several teachers impacted by this current limitation within the schools, staff
recommends that teachers providing clear evidence of employment within the Rancho Cucamonga city
limits, be granted free access to the Magazine Index component.
Staffbelieves that not only would this assist the educational process within the city, but it will also better
market the Magazine Index product to a clear target audience: students. If the teachers use and
recommend the database, perhaps a greater number of students will sign up for the service.
FINANCIAL IMPACT
Waiver of $35 per registration. Since no revenue was budgeted for this item this year, a reduction of
anticipated income will not impact the current years budget.
(~ctfully submittgd, /~/'/Q
Library Manager
CITY OF RANCHO CUCAIVIONGA
STAFF
REPORT
DATE: January 4, 1996
TO: President and Members of the Library Board of Trustees
Jack Lam, A1CP, City Manager
FROM: Deborah Kaye Clark, Library Manager
S~CT: BUDGET REPORT FOR DECEMBER
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled Revenue Report December 1995 atlached for your review. (Figures updated through
December 27th)
Schedule B, titled "Balance Sheet July through December FY 1995/96" will be available at the meeting
for your review.
Schedule C, titled "Library Expenditures 1995/96" is simply an accounting of all funds expended so far
this fiscal year, showing 45% of library funds expended or encumbered at 50% into the fiscal year. Also
included are the expenditure figures for Literacy andRedevelopment Library funds. (Figures updated
through December 27th) -' ....
ctfully submitted, /"/~ ,
REVENUE REPORT FINES MEDIA LIBRARY TEST DONA- SALES
December'1995 & FEES RENTALS SALES PROC TIONS TAX
December 1 $109.90 $70.13 $0.00 $0.00 $0.00 $5.37
$436.94 $248.71 $1.86 $0.00 $0.00 $19.43
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
December4 $363.20 $126.93 $0.00 $0.00 $0.00 $9.82
December5 $389.77 $132.51 $2.78 $0.00 $0.00 $10.46
December6 $324.64 $147.39 $0.00 $0.00 $0.00 $11.36
December 7 $386.82 $97.11 $0.00 $0.00 $0.25 $7.45
December 8 $100.50 $79.15 $0.00 $0.00 $0.00 $6.10
December 9 & 10 $350.74 $179.60 $0.00 $0.00 $0.00 $13.90
$0.00 $0.00 $0.00 $0.00 $0,00 $0,00
December11 $395.06 $118.12 $0.00 $0.00 $36.00 $9.12
December 12 $232.75 $72.38 $0.00 $0.00 $0.00 $5.62
December 13 $180.45 $133.21 $0.00 $0.00 $0.00 $10.29
December 14 $268.38 $100.22 $0.00 $0.00 $25.00 $7.78
December 15 $66.85 $57.05 $2.78 $0.00 $4.67
December 16 & 17 $332.95 $205.58 $0.00 $0.00 $0.00 $15.92
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
December 18 $256.75 $125.58 $0.00 $0.00 $11.00 $9.76
December 19 $226.73 $108.41 $0.00 $0.00 $25.00 $8.34
December 20 $230.29 $133.15 $0.00 $0.00 $0.00 $10.35
December 21 $268.59 $136.24 $0.00 $0.00 $0.00 $10.57
December 22 $229.54 $98.84 $0.00 $0.00 $0.00 $7.66
December23 $151.89 $141.02 $0.00 $0.00 $0.00 $10.98
December 24
December 25
lD ecember 26
ecember27 $298.25 $200.65 $0.00 $0.00 $0.00 $15.60
ecember 28 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
December 29 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
December 30 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
December 31
TOTALS: $5,600.99 $2,711.98 $7.42 $0.00 $97.25 $210.55
NOVEMBER TOTALS $7.558.91 $3,638.83 $55.04 $50.00 $0.00 $285.26
% CHANGE -26% -25% -87%
TOTAL INCOME: $8,628.19
TOTAL LIBRARY INCOME $8,417.64
95~96 Proj:
Daily Average Fines $233.37 $253.91
Daily Average Media $113.00 $150.51
Daily Average Sales $0.31 $3.09
Daily Average APS $16.30 $16.13
DALLY TOTALS $362.98 $423.64
GAIN/LOSS ON PRO J: ($1,820)
PERSONNEL EXPENSES
art time Salaries $7,115 $6
AIN/LOSS ON PRO J: ($233)
BALANCE ($2,052.51)
LIBRAR'~EXPENDITURES JUL AUG SEP NOV DEC TOTALS SPENT PE FUNDS % OF
1995/96 CATEGORY REMAININ SPENT YEAR
PERSONNEL 50%
1100 REGULAR SALARIES $360,902 $27,073 $27,023 $27,350 $40,619 $27,363 $13,682 $163,110 $163,110 $197,792 45%
1200 OVERTIME SALARIES $1,000 $0 $0 $0 $0 $0 $0 $0 $0 $1,000 0%
1300 PART TIME SALARIES $178,930 $14,690 $12,725 $12,719 $20,076 $12,236 $7,115 $79,562 $79,562 $99,368 44%
1900 FRINGE BENEFITS $136,935 $11,411 $11,411 $11,411 $11,411 $11,411 $11,411 $68,467 $68,467 $68,469 50%
TOTAL PERSONNEL $677,767 $53,174 $5t,t59 $5t,48t $72,t06 $51,010 $32,207 $311,138 $3tt,t38 $366,629 46%
OPERATIONS
3t00 TRAVEL & MEETINGS $2,500 $228 $2,272 9%
Conferences $0 $0 $0 $0 $0 · $0
Forum for Entrepreneurial $0 $0 $0 $0 $0 $0
Karatsu-workshops $0 $0 $0 $0 $0 $228 $228
Meeting Supplies $0 $0 $0 $0 $0 $0
Shelving workgroup $0 $0 $0 $0 $0 $0
Inland Empire Library Assoc. $0 $0 $0 $0 $0 $0
3300 MILEAGE $3,800 $'1,630 $2,170 43%
Auto Allowance $3,000 $250 $250 $250 $250 $250 $250 $1,500 $1,500 $1,500 50%
Reimbursement $800 $0 $0 $0 $0 $0 $0 $0 $130 $670 16%
Garcia $6 $22 $29 $25 $29 $20 $130
Hood $0 $0 $0 $0 $0 $0 $0
Tobin $0 $0 $0 $0 $0 $0 $0
Corwin $0 $0 $0 $0 $0 $0 $0
3900 MAINTENANCEIOPER $136,750 $74,600 $62,t50 55%
Printing/Postage $6,000 $1,765 $4,235 29%
Printing $0 $1,197 $0 $0 $533 $1,731
Postage $6 $0 $6 $19 $3 $34
Patron Bar codes $0 $0 $0 $0 $0 $0 $0
Book ba~codes $0 $0 $0 $0 $0 $0 $0
Library cards $0 $0 $0 $0 $0 $0 $0
Office Supplies $16,000 $11,491 $4,509 72%
Cataloging Supplies $889 $659 $37 $0 $0 $332 $1,918
Fans $0 $62 $103 $15 $0 $179
Photo House $0 $26 $28 $17 $0 $24 $94
8 Ave. graphics $0 $39 $96 $0 $0 $135
Data Mailers $0 $0 $0 $0 $0 $0
Eastman $8,194 $0 $0 $0 $0 $8,194
Demco $56 $0 $28 $214 $0 $297
Hardware $7 $0 $0 $0 $0 $7
Reimbursements-office $10 $17 $0 $0 $0 $27
Petty Cash $0 $11 $0 $0 $93 $104
Cash Drawer $0 $0 $0 $0 $0 $0
Computer supplies $0 $0 $0 $195 $0 $195
Stationary $0 $0 $139 $5 $0 $144
Federal Express $0 $0 $16 $0 $0 $13 $28
Board Supplies $66 $0 $24 $78 $0 $168
Xerox supplies $0 $0 $0 $0 $0 $0
Special Program Supplies $6,750 ' r $4,126 $2,624 61%
Children's Supplies $89 $263 $38 $302 $210 $74 $975
Software $0 $0 $0 $0 $750 $750
Summer Reading Program (FR) $1,393 $267 $13 $0 $0 $1,672
Volunteer Supplies $41 $0 $0 $386 $0 $427
Business Friends $0 $0 $0 $32 $0 $32
Reference On-line $0 $0 $75 $0 $194 $269
Advertising/Promotions $0 $78 ($78) ERR
National Library Week $0 $50 $0 $28 $0 $78
Books/Materials $102,000 $52,330 $49,670 51%
Bookstore rush $915 $837 $487 $108 $219 $2,567
Childrens Books $0 $1,302 $5,791 $2,560 $5,692 $3,665 $19,010
Adult Books $0 $7,498 $2,665 $138 $2,931 $3,432 $16,663
McNaughton Books $0 $0 $10,066 $0 $0 $10,066
Large Print Books $1,799 $0 ' $0 $0 $0 $1,799
Books on Tape $0 $0 $0 $500 $0 $500
Video $500 $0 $32 $1,062 $0 $1,594
Literacy $0 $0 $0 $0 $133 $133
Magazines/Publications $3,000 $37 $14 $113 $2,022 $126 $2,312 $2,312 $688 77%
Training $500 $0 $0 $0 $0 $0 $0 $0 $500 0%
$500 $500 $0 $0 $0 $0 $500 $500
Collection Agency $2,000 $0 $0 $1,998 $0 $0 $1,998 $1,998 $2 100%
3912 MAINTENANCE DEPT $tt,830 $2,120 $9,710 t8%
Janitorial Supplies $4,260 $2,000 $0 $0 $0 $0 $2,000 $2,000 $2,260 47%
Facility Maintenance supplie $5,630 $57 $0 $27 $0 $0 $36 $120 $120 $5,510 2%
Graffiti Removal Supplies $200 $0 $0 $0 $0 $0 $0 $0 $200 0%
Landscape Maint. supplies $1,300 $0 $0 $0 $0 $0 $0 $0 $1,300 0%
Water/Fire Service $440 $0 $0 $0 $0 $0 $0 $0 $440 0%
3956 DUES $2,200 · · $1,559 $64t 71%
American Library Assoc. $450 $0 $0 $0 $170 $0 $170 $170 $280 38%
California Library Assoc. $150 $0 $0 $0 $0 $75 $35 $110 $110 $40 73%
Inland Library system $1,500 $1 279 $0 $0 $0 $0 $1,279 $1,279 $221 85%
CLASS $100 $0 $0 $0 $0 $0 $0 $0 $100 0%
3960 GENERAL LIABILITY $3,880 $3,880 $3,880 $0 t00%
6028 CONTRACT SERVICES $58,500 $29,804 $28,696 6t%
Offic Equip/Maintenance $3,500 $2,844 $0 $0 $56 $0 $2,900 $2,900 $600 83%
Book Processing & T.S. $19,000 $0 $1,971 $926 $220 $1,896 $1,864 $6,878 $6,878 $12,122 36%
Technology Maintenance $7,000 $0 $0 $0 $0 $0 $0 $0 $7,000 0%
Computer Tech Services $29,000 $17,175 $0 $2,852 $0 $0 $20,027 $20,027 $8,974 69%
6032 CONTRACT SERVICES $78,690 $27,025 $51,665 34%
Janitorial Services $37,400 $2,782 $2,782 $2,782 $3,060 $2,782 $3,060 $17,248 $17,248 $20,152 46%
Security Service $3,360 $60 $60 $60 $60 $60 $60 $360 $360 $3,000 11%
Elevator Service $6,160 $125 $125 $125 $125 $125 $625 $625 $5,535 10%
HVAC $14,410 $751 $438 $751 $438 $438 $2,450 $5,263 $5,263 $9,147 37%
Electrical $6,160 $0 $0 $0 $0 $0 $0 $0 $6,160 0%
Plumbing $450 $0 $0 $0 $0 $0 $0 $0 $450 0%
Pest Control $670 $81 $75 $75 $75 $75 $381 $381 $289 57%
Fire/Life Safety $670 $670 $0 $0 $0 $0 $670 $670 $0 100%
Structural/Roof $2,910 $0 $0 $0 $0 $0 $0 $0 $2,910 0%
Exterior Grounds Maint. $6,500 $413 $413 $413 $413 $413 $413 $2,478 $2,478 $4,022 38%
7047 HARDWARE $4,250 $0 $4,250 0%
Weingart grant purchase $0 $0
8019 TE/E-~HONE $18,000 $4,970
Service $0 $0 $0 $0 $0 $0 $0
989-8277 (Rotary line) $161 $169 $272 $375 $417 $1,394
181-1185 (T1 line) $214 $214 $214 $214 $214 $214 $1,285
948-9900 $456 $473 $0 $432 $0 $439 $1,799
980-0871 (EMS & Security) $0 $54 $0 $54 $53 $161
980-4361 (Elevator) $0 $26 $0 $26 $26 $78
989-2036 (Telecirc) $0 $0 . .$0 $0 $0 $0 $0
987-3271 (Irrigation Sprink.) $0 $26 $26 $26 $26 $26 $129
989-6904 (Public Fax) $0 $0 $12 $26 $26 $26 $90
MCI $0 $0 $35 $0 $0 $35
802t WATER UTILITIES $3,300 $1,480 $1,820 45%
Inside Use $170 $0 $401 $200 $0 $771
Landscaping $240 $240 $0 $228 $0 $709
8022 ELECTRIC UTILITIES $73,390 $4,804 $4,671 $3,158 $3,450 $3,076 $19,t59 $19,189 $54,231 26%
TOTAL LIBRARY BUDGET $1,070,721 $102,214 $75,409 $85,642 $89,707 $71,874 $477,593 $477,593 $593,128 45%
LITEFU=I~5~ EXPENDITURES OCT NOV DEC SPENT PE FUNDS % % OF
1995196 CATEGOR REMAININ SPENTYEAR
PERSONNEL 35%
1100 REGULAR SALARIES $22,320 $0 $0 $0 $0 $0 $22,320 0%
1900 FRINGE BENEFITS $8,260 $0 $0 $0 $0 $0 $8,260 0%
TOTAL PERSONNEL $30,580 $0 $0 . $0 $0 $0 $30,580 0%
OPERATIONS
3100 TRAVEL & MEETINGS $550 $0 $140 $0 $140 $140 $410 25%
3300 MILEAGE $200 $73 $0 $0 $73 $73 $127 36%
3900 MAINTENANCE/OPER $6,250 $6,250 0%
Printing/Postage $1,500 $0 $1,500 0%
Printing $0 $0
Postage $0 $0
Office Supplies $1,120 $500 $500 $500 $620 45%
Library Materials $2,500 $2,299 $2,299 $2,299
Instructional Materials $1,130 $1,416 $1,416 $t,416
Library Admin. Overhead $7,670 $7,670 $7,670 $0 100%
6028 CONTRACT SERVICES $42,740 $42,740 0%
Literacy Coordinator $23,420 $3,452 $3,452 $3,452 $10,356 $10,356 $13,064 44%
Tutor Training $3,750 $3,750 $3,750 $3,750 $0 100%
$0 $0
8019 TELEPHONE $900 $163 $153 $153 $747 17%
7044 CAPITAL OUTLAYIEQ $7,050 $5,000 $5,000 $5,000 $2,050 71%
7047 COMPUTER EQUIPME $4,000 $0 $0 0%
TOTAL LITERACY BUDGET $92,270 $7,775 $12,460 $3,452 $20,235 $20,235 $72,035 22%
Redev~nent Expenditures
1995/96
July Aug Sep Oct Nov Dec ' TOTALS REMAINING
Materials $150,000 $32~639 $117,361
Books $9,345 $9,242 $1,876 $7,438 $965
Videos $1,073 $2,700
Multiyear Subscriptions $5,000 $5,000
Public Use Computers $20,000 $20,000
Furnishings/misc. $15,000 $9,183 $5,817
Audio cases $861 $1,033
Concrete Trash receptacles $1,060
Gresco Displayers $1,347
Children's tape/CD player $129
Booktrucks $887
Literacy Panels $1,641
Video drop $2,225
TOTALS: $14,701 $11,942 $2,909 $7,438 $2,606 $2,225 $41,822 $148,t78
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: January 4, 1996
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Libra~ Manager
SUBJECT: MINUTES FROM FUNDRAISENG TASK FORCE
RECOMMENDATION
Information and review only.
BACKGROUND/ANALYSIS
Attached you will find the Minutes of the most recent meeting of the Fundraising Task Force: December
8, 1995.
ct fully submitted,
FUND RAISING TASK FORCE
Minutes for December 8, 4 p.m.
Present were Ede Swistock, Chair and Member of Board of Library Trustees; Laura Muna
Landa, Member of Board of Library Trustees; Paul Williams, President of the Friends of the
Library; Diane Williams, Treasurer of Friends of the Library; Deborah Kaye Clark, Library
Manager; Robert Karatsu, Principal Librarian. Guest: Ron Bradshaw, Friends of the Library.
TELETHON UPDATE:
Pro_m>sed Date:
Marks Cablevision is still willing to sponsor telethon. The date for the telethon has been shifted
to November 15th through 17th to kick off National Children's Bookweek.
Proposed Time:
Friday 1-12 midnight
Saturday 9 a.m. to 12 midnight
Sunday 12 noon to 6 p.m.
ES proposed the midnight time period to expand coverage. Any individual recording any
program on their video will automatically have the channel switch to 3 at midnight and the
telethon will be taped "accidentally". .... :
$100,000
Pro_vosed Emcee:
John Mannerino
Proposed Location:
City Hall is the likeliest location to provide a bank of phones suitable for calling in for pledges.
DW will be responsible for following through on securing City Hall for the telethon hours.
Live action could take place on City Hall premises.
Legality_ of Use of PEG Access Channel:
DC will be responsible for working with the City Attorney to verify the legality of nsing the PEG
access channel and what will be permissible in terms of private sponsorship, pledges or what
might be considered "a commercial" and not allowable.
Programming was discussed. It was decided that programming could be a mixture of any of the
following:
Pre-made videos submitted by the public through promotion or contest
Live action filming of local groups such as gymnastics, dance classes, music classes, etc.
Pre-made videos by the library on specific library activities such as storytimes, special craft
sessions, business services, etc.
Live auction for items that might be donated such as celebrity signed books or memorabilia or a
place in a time capsule to be buried at the library
Pre-made videos by celebrities willing to discuss their favorite book and why
Live presentation of donations could be made, soliciting matching donations (Friends of the
Library for $10,000, etc.)
~,si_~,nments made for next meeting:
DW will secure approval to use City Hall for location
DC/RK will develop proposal for use of $100,000
DC will secure legal advice regarding use of PEG access for fundraiser
ES will continue to work with Marks to work through technical details
DC/RK will create list of celebrities names and addresses for contact, with suggested names from
all members
DC/RK will create letter requesting brief videotape highlighting celebrities favorite book or
author or something small to auction on the telethon
DONOR WALL UPDATE:
Suggested by PW was the concept ora donor wall designed around a sculpture. The plaques
representing donations would be bronzed book spines of varying height and thickness. When
placed together, they would resemble growing book shelves. A special donor pedestal would be
created to hold the art work centerpiece--which would be purchased through donations solicited
for that purpose.
PW will speak with a local craftsman regarding the feasibility of creating bronze "book spines"
and will try to create a 3-dimensional mock-up of the plan. If this proves impractical, DC will
ask Nina Cole to create a sample rendering for the Board at their January meeting.
CANDIDATES FOR LIBRARY FOUNDATION:
The attachment regarding Committee Recruitment was given to each Task Force member by DC
along with the request to bring back names under each category to suggest at the next meeting
for membership. We are looking for an eight member Board, in addition to a representative of
the Library Board and of the Friends of the Library. Some continuity of existing Task Force was
felt to be desirable.
NEXT MEETING DATE:
The Task Force decided to meet the first Friday of each month. Next meeting date: Friday,
January
Minutes: DC
· Committee Recruitment
The "Noah's Ark" Approach
· Law · Current donors
· Accounting · "Deep Roots"
· Graphic Arts · Service Clubs
· Finance · Media representatives
· Technology · Seniors
· Community leaders · Sales/Marketing
· Assertive Fund-raisers- Utilities
· Volunteers · Chamber of Commerce
47